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2011 07 12 CCPD MinutesMINUTES OF THE REGULAR MEETING OF THE BOARD OF DIRECTORS OF THE BAYTOWN CRIME CONTROL AND PREVENTION DISTRICT July 12, 2011 The Board of Directors of the Baytown Crime Control and Prevention District (CCPD) met in a Regular Meeting on Tuesday, July 12, 2011, at 4:30 P.M., in the Council Chamber of the Baytown City Hall, 2401 Market Street, Baytown, Texas with the following in attendance: Rikki Wheeler Joe Whitehead Samuel Barker Daniel Blackford Bob Goolsby Emily Wallace Chris Warford President Vice - President Director Director Director Director Director Kevin Troller Assistant General Manager Ignacio Ramirez, Sr. General Counsel Jason Cozza Assistant Secretary President Wheeler convened the July 12, 2011, Crime Control and Prevention District (CCPD) Board Regular Meeting with a quorum present at 4:30 P.M., all members were present with the exception of Director Samuel Barker who arrived at 4:36 P.M. 1. MINUTES a. Consider Approving the Minutes of the Crime Control and Prevention District (CCPD) Board Special Meeting held on May 23, 2011 - Secretary. A motion was made by Director Dr. Chris L. Warford and seconded by Director Daniel Blackford approving the minutes of the May 23, 2011, CCPD Board Special Meeting. The vote was as follows: Ayes: Director Daniel Blackford, Director Bob Goolsby, Director Emily Wallace, Director Dr. Chris L. Warford, President Rikki Wheeler, Vicc- President Joseph K. Whitehead Nays: None Other: Director Samuel Barker (Not Present for Vote) Approved b. Consider Approving Minutes of the Crime Control and Prevention District (CCPD) Board Regular Meeting held on June 14, 2011 - Secretary. A motion was made by Director Daniel Blackford and seconded by Director Dr. Chris L. Warford approving the minutes of the June 14, 2011, CCPD Board Regular Meeting as amended. The vote was as follows: Ayes: Director Daniel Blackford, Director Bob Goolsby, Director Emily Wallace, Director Dr. Chris L. Warford, President Rikki Wheeler, Vice - President Joseph K. Whitehead Nays: None Other: Director Samuel Barker (Not Present for Vote) Approved 2. PUBLIC HEARINGS a. First Public Hearing for Baytown Crime Control and Prevention District 2011 -12 Proposed Budget - Secretary. At 4:34 P.M., President Wheeler opened the first public hearing regarding the proposed Baytown Crime Control and Prevention District 2011 -12 Proposed Budget. With there being no one registered to speak, President Wheeler closed the first public hearing at 4:36 P.M. Assistant General Manager Troller summarized the public hearing and stated that the proposed budget includes total revenues of $1.1 million dollars with the total operating cost at $1.74 million and total expenditures at $1.277 million leaving a deficit of $125,209.00. b. Second Public Hearing for Baytown Crime Control and Prevention District 2011 -12 Proposed Budget - Secretary. At 4:37 P.M., President Wheeler opened the second public hearing regarding the proposed Baytown Crime Control and Prevention District 2011 -12 Proposed Budget. With there being no one registered to speak, President Wheeler closed the second public hearing at 4:39 P.M. 3. PROPOSED RESOLUTIONS a. Consider Adopting the Baytown Crime Control and Prevention District 2011 -12 Budget - Finance. Assistant General Manager Troller presented the agenda item and stated that Resolution No. 23 adopts the Baytown Crime Control and Prevention District (CCPD) 2011 -12 Budget revised as of July 01, 2011. The revised 2011 -12 budget shows an increase of $59,265 in personnel costs of which $45,765 is for the employee non - recurring bonus (plus associated benefits) in lieu of salary increase and $13,500 is for the increase in health insurance. Additionally, the 2010 -11 Budget reflects the approved $576 budget amendment transfer to "services" from "unforeseen/new initiatives" for election expenditures. President Wheeler inquired about the remaining $20,159 left over from " unforeseen/new initiatives" and if a resolution was needed to move the funds out. Assistant General Manager Troller stated that if the funds were intended for use within the current year, a resolution would be required. President Wheeler inquired if the MDT's were no longer being used in the capital outlay line item and stated that she would research the information. Director Whitehead inquired if the $79,000 rolled over to capital outlay and where would it be shown in the FY 2011 Budget. Ms. Richman stated that it will exist in the working capital bottom line item. Mr. Troller stated that it would not be shown because it is not expected to be used, so it just rolls over to the working capital. A motion was made by Director Samuel Barker and seconded by Director Dr. Chris L. Warford approving Resolution No. 23. The vote was as follows: Ayes: Director Samuel Barker, Director Daniel Blackford, Director Bob Goolsby, Director Emily Wallace, Director Dr. Chris L. Warford, President Rikki Wheeler, Vice- President Joseph K. Whitehead Nays: None Approved RESOLUTION NO. 23 A RESOLUTION OF THE BOARD OF DIRECTORS OF THE BAYTOWN CRIME CONTROL AND PREVENTION DISTRICT ADOPTING A BUDGET FOR THE ENSUING FISCAL YEAR, BEGINNING OCTOBER 1, 2011, AND ENDING SEPTEMBER 30, 2012, IN ACCORDANCE WITH CHAPTER 363 OF THE TEXAS LOCAL GOVERNMENT CODE AND THE ALTERNATIVE PROCEDURES ADOPTED BY THE DISTRICT; MAKING OTHER PROVISIONS RELATED THERETO; AND PROVIDING FOR THE EFFECTIVE DATE THEREOF. b. Consider Baytown Crime Control and Prevention District's Investment Policy and Strategy - Finance. Assistant General Manager Troller presented the agenda item and stated that stated that Resolution No.24 revises the Baytown Crime Control and Prevention District's (CCPD) Investment Policy in accordance with the Public Funds Investment Act Section 2256 -005 (e) and 2256 -005 (f) and Investment Strategy to update authorized investment officers, add broker dealers and financial institutions to existing approved counterparties, and include requirement that all CCPD funds be collateralized under terms and conditions of FIRREA (Financial Institution Reform, Recovery, and Enforcement Act) as amended. The changes to the policy are as follows: Authorized Investment Officials and Statement of Ethics and Conflicts of Interest with the names of the new authorized investment officials: • Louise Richman, City of Baytown Director of Finance • Carl C. Currie, City of Baytown Controller • Brent Yowell, City of Baytown Treasurer • Meghan Lair Reed, City of Baytown Financial Analyst Approved Broker/Dealers, Financial Institutions and Investment Pools to the existing list of Broker/Dealers: • Rice Financial Products Company • UBS Financial Services Inc. • Cantor Fitzgerald • Mutual Securities, Inc. A motion was made by Vice - President Joseph K. Whitehead and seconded by Director Bob Goolsby approving Resolution No. 24. The vote was as follows: Ayes: Director Samuel Barker, Director Daniel Blackford, Director Bob Goolsby, Director Emily Wallace, Director Dr. Chris L. Warford, President Rikki Wheeler, Vice - President Joseph K. Whitehead Nays: None Approved RESOLUTION NO. 24 A RESOLUTION OF THE BOARD OF DIRECTORS OF THE BAYTOWN CRIME CONTROL AND PREVENTION DISTRICT ADOPTING THE BAYTOWN CRIME CONTROL AND PREVENTION DISTRICT'S INVESTMENT POLICY; AND PROVIDING FOR THE EFFECTIVE DATE THEREOF. 4. REPORTS a. Receive CCPD Revenues and Expenditures Report - Finance. Finance Director, Louise Richman presented the agenda item and update on the Baytown Crime Control and Prevention District's revenues and expenditures for the quarter ending June 30, 2011. She stated that sales tax revenues and expenditures are on target. b. Receive the CCPD Quarterly Investment Report - Finance. Finance Director, Louise Richman presented the agenda item and the Baytown Crime Control and Prevention District's Quarterly Investment Report for the period ending June 30, 2011. She stated that although the interest rate was low, the borrowing rate was excellent. 5. BUSINESS ITEMS a. Election of Officers - Secretary. President Wheeler presented that agenda item to consider the election of officers for President and Vice - President; and the appointment of the Secretary. Director Goolsby stated that he nominates Rikki Wheeler as the President and Director Whitehead seconded the nomination. Director Barker stated that he re- nominates Director Whitehead as the Vice President and Director Daniel Blackford seconded the nomination. A motion was made by Director Bob Goolsby and seconded by Vice - President Joseph K. Whitehead approving Rikki Wheeler as the President of the CCPD Board. The vote was as follows: Ayes: Director Samuel Barker, Director Daniel Blackford, Director Bob Goolsby, Director Emily Wallace, Director Dr. Chris L. Warford, President Rikki Wheeler, Vice - President Joseph K. Whitehead Nays: None Approved A motion was made by Director Samuel Barker and seconded by Director Daniel Blackford approving Joseph Whitehead as the Vice - President of the CCPD Board. The vote was as follows: Ayes: Director Samuel Barker, Director Daniel Blackford, Director Bob Goolsby, Director Emily Wallace, Director Dr. Chris L. Warford, President Rikki Wheeler, Vice - President Joseph K. Whitehead Nays: None Approved A motion was made by Director Samuel Barker and seconded by Director Dr. Chris L. Warford approving the appointment of the City Clerk as the Secretary of the CCPD Board. The vote was as follows: Ayes: Director Samuel Barker, Director Daniel Blackford, Director Bob Goolsby, Director Emily Wallace, Director Dr. Chris L. Warford, President Rikki Wheeler, Vice - President Joseph K. Whitehead Nays: None Approved b. Consider Setting the Next Baytown Crime Control and Prevention District Meeting - Secretary. Assistant General Manager Troller presented the agenda item to consider setting the time, date and place for next Baytown Crime Control and Prevention District meeting and stated that the proposed meeting schedule is Tuesday, October 11, 2011, at 4:30 P.M., in the Baytown City Council Chamber. A motion was made by Director Samuel Barker and seconded by Director Dr. Chris L. Warford approving the next CCPD Board Meeting for October 11, 2011, at 4:30 P.M. in the Baytown City Council Chamber. The vote was as follows: Ayes: Director Samuel Barker, Director Daniel Blackford, Director Bob Goolsby, Director Emily Wallace, Director Dr. Chris L. Warford, President Rikki Wheeler, Vice - President Joseph K. Whitehead Nays: None Approved 6. MANAGER'S REPORT Chief Dougherty presented highlights from the CCPD Hotspot team and stated that significant marijuana traffic arrest, theft arrests, and felony arrests were made. 7. ADJOURN A motion was made by Director Samuel Barker and seconded by Director Daniel Blackford adjourning the July 12, 2011, CCPD Board Regular Meeting. The vote was as follows: Ayes: Director Samuel Barker, Director Daniel Blackford, Director Bob Goolsby, Director Emily Wallace, Director Dr. Chris L. Warlord, President Rikki Wheeler, Vice - President Joseph K. Whitehead Nays: None Approved With there being no further business to discuss, President Wheeler adjourned the July 12, 2011, Crime Control and Prevention District (CCPD) Board Regular Meeting at 5:06 P.M.