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2011 06 14 CCPD MinutesMINUTES OF THE REGULAR MEETING OF THE BOARD OF DIRECTORS OF THE BAYTOWN CRIME CONTROL AND PREVENTION DISTRICT June 14, 2011 The Board of Directors of the Baytown Crime Control and Prevention District (CCPD) met in a Regular Meeting on Tuesday, June 14, 2011, at 4:43 P.M., in the Council Chamber of the Baytown City Hall, 2401 Market Street, Baytown, Texas with the following in attendance: Rikki Wheeler Joe Whitehead Samuel Barker Daniel Blackford Bob Goolsby Emily Wallace Chris Warford President Vice - President Director Director Director Director Director Kevin Troller Assistant General Manager Ignacio Ramirez, Sr. General Counsel Leticia Brysch Secretary President Wheeler convened the June 14, 2011, Crime Control and Prevention District (CCPD) Board Regular Meeting with a quorum present at 4:43 P.M., all members were present with the exception of Board Member Bob Goolsby who arrived at 5:00 P.M. 1. MINUTES a. Approve Minutes of the Crime Control and Prevention District (CCPD) Board Meeting held on April 12, 2011- Secretary. A motion was made by Director Samuel Barker and seconded by Director Dr. Chris L. Warford approving the minutes from the April 12, 2011 CCPD Board Regular Meeting. The vote was as follows: Ayes: Director Samuel Barker, Director Daniel Blackford, Director Emily Wallace, Director Dr. Chris L. Warford, President Rikki Wheeler, and Vice - President Joseph K. Whitehead Nays: None Other: Director Bob Goolsby (not present for vote) Approved 2. DISCUSSIONS a. Discuss the Crime Control and Prevention District (CCPD) 2011 -12 Proposed Budget and budget process. Assistant City Manager Troller presented the agenda item to discuss the Crime Control and Prevention District (CCPD) 2011 -12 Proposed Budget and budget process and stated that a notice of the public hearing will be published 10 days prior to the suggested public hearing date of July 12, 2011, which is the same date recommended for the Board to adopt the budget, in order for the budget to be received by the City Council for further action. He also stated that Council will hold a public hearing on the proposed budget and must adopt it at least 30 days before the beginning of the fiscal year. Assistant Chief Roger Clifford summarized the budget and stated that the major cost is personnel which total 14 patrol officers and one (1) patrol supervisor. He stated that there is a request for two (2) cars and 10 laptops which are specifically for law enforcement use. President Wheeler stated that the 10 MDT laptops are to replace the older ones and are not just for the two (2) new vehicles. Director Wallace inquired about funds not being budgeted for overtime. Assistant Chief Clifford stated that they were being conservative due to personnel salaries consuming most of the funds. Director Blackford stated his concern is there being no funds available at this time for uniforms and body armor replacements. Assistant Chief Clifford stated that another grant fund helps with those items. 3. PROPOSED RESOLUTIONS a. CCPD 2010 -11 Budget Amendment for Election Services Related to the May 14, 2011 CCPD Continuation Election - Secretary. Assistant City Manager Troller presented the agenda item and stated that Resolution No. 22 amends the Baytown Crime Control Prevention District's (CCPD) Fiscal Year 2010- 2011 budget, in order to reprogram funds from Unforeseen/New Initiatives in the amount of $576.00 to cover expenses related to the May 14, 2011 CCPD Continuation Election. He stated that on July 27, 2010, the District approved the CCPD 2010 -11 Budget, which allocated $10,000.00 for election services; however, the total amount associated with the CCPD continuation election are $10,576.00. Therefore, the requested $576.00 is needed to fulfill the District's obligation to Goose Creek CISD for its share of the election expenses. If approved, the City Council will consider the amendment at its June 23rd meeting in accordance with state law. President Wheeler inquired about the Harris County equipment location and the personnel being billed for 15 precincts but was canvassed for 13 precincts. The reference was in regards to precincts 063 and 250. Secretary Brysch stated that at those two (2) precincts were in fact canvassed; however, there were no votes cast. She further stated that the Department of Justice and the Secretary of State requires us to have polling locations available in these precincts regardless of whether we have one voter or no voters. She also stated that if we have any territory in a precinct that is within our district limits, we are required to have a polling location, even with no registered voters, in order to ensure that no person is being denied the right to vote. Secretary Brysch stated that in precinct 063 the BAWA Facility is within the district's jurisdiction, and in precinct 250 there is a small strip of land with one (1) registered voter. Secretary Brysch stated that Harris County contracts with one (1) entity; however the costs associated with the elections are done with representatives of the city, the districts and Goose Creek, in order to ensure that uniformity and accuracy. Director Blackford inquired about a previous discussion of a mobile polling location, Secretary Brysch responded that a mobile polling location was not used at the last election because Lee College did not hold a bond election and they had previously considered it. A motion was made by Director Daniel Blackford and seconded by Vice - President Joseph K. Whitehead approving Resolution No. 22. The vote was as follows: Ayes: Director Samuel Barker, Director Daniel Blackford, Director Emily Wallace, Director Dr. Chris L. Warford, President Rikki Wheeler, and Vice - President Joseph K. Whitehead Nays: None Other: Director Bob Goolsby (not present for vote) Approved RESOLUTION NO. 22 A RESOLUTION OF THE BOARD OF DIRECTORS OF THE BAYTOWN CRIME CONTROL AND PREVENTION DISTRICT AMENDING THE BAYTOWN CRIME CONTROL AND PREVENTION DISTRICT'S FISCAL YEAR 2010 -2011 BUDGET IN ORDER TO REPROGRAM FUNDS FROM UNFORESEEN/NEW INITIATIVES FOR EXPENSES ASSOCIATED WITH THE CONTINUATION ELECTION; MAKING OTHER REPRESENTATIONS RELATED THERETO; AND PROVIDING FOR THE EFFECTIVE DATE THEREOF. 4. REPORTS a. CCPD Hot Spot and Commercial Vehicle Enforcement Reports - Police. Assistant Chief, Roger Clifford presented the CCPD Hot Spot and Commercial Vehicle Enforcement (CVE) statistical report and stated that the hotspot officers were specifically in the CCPD column and "All" column included the K -9 units. Chief Clifford stated that the hotspot team is a combination of 12 officers and one (1) sergeant that are assigned to hotspot and two (2) officers that are assigned to vehicle enforcement. The hotspot team is not assigned to daily patrol issues but is designed to cater to the City's major concerns addressed from the Chief. He stated that the Chief wants to take about four (4) of the hotspot officers and dedicate them to the traffic problem here in the city. Director Blackford inquired if there are future plans to make a traffic division within the police department. Chief Clifford stated that there are personnel issues that are preventing this from taking place at this time. Chief Clifford did note that the vehicle enforcement numbers are down, but vacations were taken during this time as well. b. Summer Traffic Enforcement Program - Police. Chief Clifford stated that the Summer Traffic Enforcement Program is being staffed by hot spot officers funded by CCPD, in order to target traffic enforcement issues throughout the city, such as speeding, failure to stop at a red light or stop sign, seat belts, etc. 5. BUSINESS ITEMS a. Consider Setting the Next CCPD Meeting - Secretary. Assistant City Manager Troller stated that the proposed schedule for the next CCPD meeting is Tuesday, July 12, 2011 at 4:30 P.M. in the Baytown City Council Chamber. Secretary Brysch stated that the two (2) public hearings related to the CCPD FY 2011 -12 Budget will take place at this time. A motion was made by Director Samuel Barker and seconded by Director Dr. Chris L. Warford approving the next CCPD Board Meeting for July 12, 2011 at 4:30 P.M. The vote was as follows: Ayes: Director Samuel Barker, Director Daniel Blackford, Director Emily Wallace, Director Dr. Chris L. Warford, President Rikki Wheeler, Vice - President Joseph K. Whitehead Nays: None Other: Director Bob Goolsby (not present for vote) Approved 6. MANAGER'S REPORT There was no report. 7. ADJOURN A motion was made by Vice - President Joseph K. Whitehead and seconded by Director Daniel Blackford adjourning the June 14, 2011 CCPD Board Regular Meeting. The vote was as follows: Ayes: Director Samuel Barker, Director Daniel Blackford, Director Emily Wallace, Director Dr. Chris L. Warford, President Rikki Wheeler, and Vice - President Joseph K. Whitehead Nays: None Other: Director Bob Goolsby (not present for vote) With there being no further business to discuss, President Wheeler adjourned the June 14, 2011, Crime Control and Prevention District (CCPD) Board Regular Meeting at 5:05 P.M.