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2010 07 27 CCPD MinutesMINUTES OF THE REGULAR MEETING OF THE BOARD OF DIRECTORS OF THE BAYTOWN CRIME CONTROL AND PREVENTION DISTRICT July 27, 2010 The Board of Directors of the Baytown Crime Control and Prevention District (CCPD) met in a Regular Meeting on Tuesday, July 27, 2010 at 4:30 P.M., in the Council Chamber of the Baytown City Hall, 2401 Market Street, Baytown, Texas with the following in attendance: Carl Brandon Samuel Barker Bob Goolsby Daniel Blackford Joe Whitehead Vacant Rikki Wheeler Garrison C. Brumback Kevin Troller Ignacio Ramirez, Sr. Leticia Garza Director Director Director Director Vice President Director President General Manager Assistant General Manager General Counsel Secretary President Wheeler convened the July 27, 2010, Regular Meeting with a quorum present at 4:30 P.M. 1. MINUTES a. Approve the Minutes of the Baytown Crime Control and Prevention District (CCPD) Board Regular Meeting held on June 08, 2010. A motion was made by Director Barker and seconded by Director Whitehead approving the minutes from the June 08, 2010 Crime Control and Prevention District (CCPD) Board Regular Meeting. The vote was as follows: Ayes: Directors: Brandon, Barker, Blackford, Goolsby, Whitehead, and President Wheeler Nays: None The motion carried. Page 2 of 6 Minutes of the July 27, 2010 CCPD Board Regular Meeting 2. PUBLIC HEARING a. First Public Hearing for Baytown Crime Control and Prevention District 2010 -11 Proposed Budget - Secretary. At 4:31 P.M., President Wheeler opened the first public hearing regarding the proposed Baytown Crime Control and Prevention District 2010 -11 Proposed Budget. Mr. Brumback stated that this budget is the same and has been revised to reappropriate expenditures of ($20,000) from Unforeseen/New Initiatives to cover Election Training - $5,000; and to Special Services to cover Election Costs - $15,000. With no one registered to speak, President Wheeler closed the first public hearing at 4:36 P.M. b. Second Public Hearing for Baytown Crime Control and Prevention District 2010 -11 Proposed Budget -Secretary. At 4:36 P.M., President Wheeler opened the second public hearing regarding the proposed Baytown Crime Control and Prevention District 2010 -11 Proposed Budget. With no one registered to speak, President Wheeler closed the second public hearing at 4:37 P.M. 3. PROPOSED RESOLUTIONS a. Adopt Baytown Crime Control and Prevention District 2010 -11 Budget - Finance. President Wheeler presented the agenda item and stated that Resolution No. 15 adopts the Baytown Crime Control and Prevention District (CCPD) 2010 -11 Budget. President Wheeler inquired about the $15,000 election cost. Ms. Garza stated that the joint election in May will take place with Goose Creek, Fire Control, and Lee College. She also stated that Lee College and Goose Creek are considering bond elections that will include three mobile units with additional staff which typically are more expensive and each special district will have to fund its own election. Director Whitehead inquired about how the cost are assigned and why the CCPD Board is not of aware of what other entities are paying, the terminology of election training as it refers to education, and the locations of the mobile units. Ms. Garza stated that she recommended $10,000 for the election and $5,000 for the training and a mistake may have been made. Mr. Brumback stated that the amount for the election will be reduced to $10,000. Ms. Garza indicated that the discussion for the mobile unit location will be discussed at a date closer to December. Page 3 of 6 Minutes of the July 27, 2010 CCPD Board Regular Meeting A motion was made by Director Whitehead and seconded by Director Barker approving Resolution No. 15. The vote was as follows: The motion carried. Ayes: Directors: Gutierrez, Goolsby, Brandon, Barker, Whitehead, and President Wheeler Nays: None RESOLUTION NO. 15 A RESOLUTION OF THE BOARD OF DIRECTORS OF THE BAYTOWN CRIME CONTROL AND PREVENTION DISTRICT ADOPTING A BUDGET FOR THE ENSUING FISCAL YEAR, BEGINNING OCTOBER 1, 2010, AND ENDING SEPTEMBER 30, 2011, IN ACCORDANCE WITH CHAPTER 363 OF THE TEXAS LOCAL GOVERNMENT CODE AND THE ALTERNATIVE PROCEDURES ADOPTED BY THE DISTRICT; MAKING OTHER PROVISIONS RELATED THERETO; AND PROVIDING FOR THE EFFECTIVE DATE THEREOF. 4. REPORTS a. CCPD Working Capital - Budget Summary for 2007 - Finance. Assistant Finance Director, Margie Grimes presented the information clarifying the Baytown Crime Control and Prevention District's Ending Working Capital as reflected on the Budget Summary Document for the fiscal year ended on September 30, 2007. Ms. Grimes stated that a note was made to the Board on June 18, 2010 showing that two adjustments were not properly reflected in the budget and has now been corrected and restated. President Wheeler inquired about the quantity of 13 items purchased; being that the Board only budgeted for 10. During discussion, Mr. Brumback stated that only 10 of the 13 were purchased from the CCPD budget and the other three were from the general fund budget. Director Blackford stated that the purchase of 10 laptops would've only cost around $38,000. Mr. Leiper stated that the budget is allocated by the amount of the budget not by the quantity of the items and we were able to buy 13 for what was budgeted for 10. This report is in response to an inquiry from the Board of Directors of the Baytown Crime Control and Prevention District asking for clarification of the amount reported for ending working capital as of September 30, 2007. Page 4 of 6 Minutes of the July 27, 2010 CCPD Board Regular Meeting b. CCPD Revenues and Expenditures - Finance. Assistant Finance Director, Margie Grimes presented the update on Crime Control and Prevention District's revenues and expenditures for the quarter ending June 30, 2010 and stated that the starting number comes from the balance of 2009. Ms. Grimes stated the revenues are ahead of budget in reference to percent and the expenditures are less. C. Receive the Quarterly Investment Report for the Calendar Quarter Ended June 30, 2010 - Finance. Assistant Finance Director, Margie Grimes presented the Quarterly Investment Report for the period ending June 30, 2010 and stated that the ending balance was $611,149 with a YTD interest earning of $1,128 at 0.2 %. d. Hot Spot and Commercial Vehicle Enforcement Unit Statistics - Police. Captain Alford presented the second quarter Baytown Crime Control and Prevention District - Commercial Vehicle Enforcement and "Hot Spot" statistical report and stated that the CVE officers are contacting the company's safety personnel to educate them on the violations and compliance. Mr. Alford stated that the hot spot stats listed under the "ALL" category includes K -9 units and that hot spot officers are assisted with other duties. Director Goolsby inquired about the decals being an incentive and if the officers are communicating that information. Captain Alford stated that the officers are communicating this information to the companies and the drivers. e. Crime and Traffic Safety Statistics Report - Police. Mr. Brumback requested that Captain Alford send the power point presentation regarding the statistics to the Board of Directors to review by the end of the week. Director Goolsby inquired about the crime control in Baytown. Captain Alford stated that raw numbers indicate an increase but that crimes are being solved to keep the line down. Director Whitehead suggested making a correlation of the population to crime instead of statistics. President Wheeler indicated that the camera flash on Hwyl46 and Alexander flashes sometimes when no one is at the light and a resident that lives on the same corner complained about the same concern. Page 5 of 6 Minutes of the July 27, 2010 CCPD Board Regular Meeting 5. BUSINESS ITEMS a. Election of Officers - Secretary. President Wheeler presented the agenda item to consider the election of officers for President, Vice President, and the appointment of the Secretary. A motion was made by Director Whitehead and seconded by Director Blackford approving that the impaneled officers remain the same. The vote was as follows: Ayes: Directors: Gutierrez, Goolsby, Brandon, Barker, Whitehead, and President Wheeler Nays: None The motion carried. b. Set Next Baytown Crime Control and Prevention District Meeting - Secretary. The next Baytown Crime Control and Prevention District meeting is scheduled for Tuesday, October 12, 2010, at 4:30 p.m., in the City of Baytown Council Chamber. A motion was made by Director Barker and seconded by Director Goolsby approving the next CCPD Board Regular Meeting. The vote was as follows: Ayes: Directors: Gutierrez, Goolsby, Brandon, Barker, Whitehead, and President Wheeler Nays: None The motion carried. 6. MANAGER'S REPORT There was no report. 7. ADJOURN A motion was made by Director Whitehead and seconded by Director Barker adjourning the July 27, 2010, CCPD Board Regular Meeting. The vote was as follows: Page 6 of 6 Minutes of the July 27, 2010 CCPD Board Regular Meeting Ayes: Directors: Gutierrez, Goolsby, Brandon, Barker, Whitehead, and President Wheeler Nays: None The motion carried. President Wheeler adjourned the CCPD Board Regular Meeting on July 27, 2010 at 5:40 P.M.