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2010 06 08 CCPD MinutesMINUTES OF THE REGULAR MEETING OF THE BOARD OF DIRECTORS OF THE BAYTOWN CRIME CONTROL AND PREVENTION DISTRICT June 08, 2010 The Board of Directors of the Crime Control and Prevention District (CCPD) met in a Regular Meeting on Tuesday, June 08, 2010, at 4:30 P.M., in the Council Chamber of the Baytown City Hall, 2401 Market Street, Baytown, Texas with the following in attendance: Carl Brandon Director Samuel Barker Director Joe Whitehead Vice President Vacant Director Rikki Wheeler President Garrison C. Brumback General Manager Kevin Troller Assistant General Manager Ford Hamilton Legal Counsel Leticia Garza Secretary Directors Daniel Blackford and Bob Goolsby were absent from the June 08, 2010 CCPD Board Regular Meeting. President Wheeler convened the June 08, 2010 CCPD Board Regular Meeting with a quorum present at 4:30 P.M. 1. MINUTES a. Approve the Minutes of the Baytown Crime Control and Prevention District (CCPD) Board Regular Meeting held on October 13, 2009. A motion was made by Director Whitehead, seconded by Director Brandon approving the minutes from the April 13, 2010, Crime Control and Prevention District (CCPD) Board Regular Meeting. The vote was as follows: Ayes: Directors: Brandon, Barker, Whitehead, and President Wheeler Nays: None The motion carried. Page 2 of 4 Minutes of the June 08, 2010 CCPD Board Regular Meeting 2. DISCUSSION a. Discuss Crime Control and Prevention District 2010 -11 Proposed Budget and Budget Process - Finance. General Manager, Garry Brumback presented the agenda item and Chief Dougherty presented the revisions of the proposed budget. The revisions are as follows: • Unused contingency funds from this year were added to working capital for the next year; • A decrease in the contingency fund for next year; • Four (4) new vehicles and equipment were added to next year's budget; • Upgrade for computer system that may be divided among other emergency services; • An increase in the Texas Municipal Retirement System from 17.48 to 18.13 for personnel. Assistant Finance Director, Margie Grimes presented the quarterly report and stated that a decrease in sales revenue is projected at 5% each month for the next budget year. b. CCPD Continuation Election - Legal. General Manager, Garry Brumback presented the agenda item and a timeline schedule as requested by the CCPD Board regarding the continuation election. President Wheeler requested that each director attempt to attend those City Council meetings on the budget schedule that are related to the CCPD. 3. PROPOSED RESOLUTIONS a. Baytown Crime Control and Prevention District's Investment Policy and Strategy - Finance. Assistant Finance Director, Margie Grimes presented the agenda item and stated that the City is submitting the Baytown Crime Control and Prevention District's Investment Policy for review and approval in accordance with the Public Funds Investment Act Section 2256 -005 (e) & 2256 -005 (f). The changes to the policy are as follows: Authorized Investment Officials and the Statement of Ethics and Conflicts of Interest with the names of the new authorized investment officials: Cynthia Pearson, City of Baytown Director of Finance Margie Grimes, City of Baytown Assistant Director of Finance Genie Ginzel, City of Baytown Treasurer Page 3 of 4 Minutes of the June 08, 2010 CCPD Board Regular Meeting A motion was made by Director Barker, seconded by Director Whitehead approving Resolution No. 13. The vote was as follows: Ayes: Directors: Brandon, Barker, Whitehead, and President Wheeler Nays: None The motion carried. RESOLUTION NO. 13 A RESOLUTION OF THE BOARD OF DIRECTORS OF THE BAYTOWN CRIME CONTROL AND PREVENTION DISTRICT ADOPTING THE BAYTOWN CRIME CONTROL AND PREVENTION DISTRICT'S INVESTMENT POLICY; AND PROVIDING FOR THE EFFECTIVE DATE THEREOF. b. Call Two Public Hearings for the Crime Control and Prevention District 2010 -11 Proposed Budget - Finance. General Manager, Garry Brumback stated that the requirement for the hearing is to be no less than 80 days prior to October 1" with the recommended date of July 13`h. A motion was made by Director Barker, seconded by Director Brandon approving July 13, 2010, as the public hearings date. The vote was as follows: Ayes: Directors: Brandon, Barker, Whitehead, and President Wheeler Nays: None The motion carried. RESOLUTION NO. 14 A RESOLUTION OF THE BOARD OF DIRECTORS OF THE BAYTOWN CRIME CONTROL AND PREVENTION DISTRICT ESTABLISHING THE DATE, TIME AND PLACE FOR PUBLIC HEARINGS ON THE 2010 -I1 PROPOSED BUDGET; AND PROVIDING FOR THE EFFECTIVE DATE THEREOF. 4. BUSINESS ITEMS a. Set the date, time, and place for the next CCPD Board Meeting - Secretary. The next CCPD Board Meeting is Tuesday, July 13, 2010 at 4:30 P.M. in the City of Baytown Council Chamber. Page 4 of 4 Minutes of the June 08, 2010 CCPD Board Regular Meeting A motion was made by Director Brandon, seconded by Director Barker approving the next CCPD Board Meeting. The vote was as follows: Ayes: Directors: Brandon, Barker, Whitehead, and President Wheeler Nays: None The motion carried. 5. REPORTS Hot Spot and Commercial Vehicle Enforcement Reports — Police. General Manager, Garry Brumback presented the agenda item and Chief Dougherty presented the Hot Spot and Commercial Vehicle Enforcement (CVE) statistical report. Director Whitehead recommended educating the public with the information regarding the hotspot and commercial vehicle enforcements programs. Mr. Brumback stated that Chief Dougherty will have a presentation available at the City Council Work Session held on July 8, 2010. 6. MANAGER'S REPORT There was no report. 7. ADJOURN A motion was made by Director Whitehead, seconded by Director Barker adjourning the June 08, 2010, CCPD Board Regular Meeting. The vote was as follows: Ayes: Directors: Gutierrez, Goolsby, Brandon, Barker, Whitehead, and President Wheeler Nays: None The motion carried. President Wheeler adjourned the CCPD Board Regular Meeting on June 08, 2010 at 5:18 P.M.