2009 10 13 CCPD MinutesMINUTES OF THE REGULAR MEETING OF THE BOARD OF THE
BAYTOWN CRIME CONTROL AND PREVENTION DISTRICT
October 13, 2009
The Regular Meeting of the Board of the Baytown Crime Control and Prevention District
(CCPD) met on Tuesday, October 13, 2009 at 4:45 P.M., in the Council Chamber of the
Baytown City Hall, 2401 Market Street, Baytown, Texas with the following in attendance:
Joe Whitehead
Samuel Barker
Bob Goolsby
Vacant
Vacant
Rikki Wheeler
Bob Leiper
Ignacio Ramirez, Sr
Leticia Garza
Vice President
Director
Director
Director
Director
President
Deputy General Manager
General Counsel
Interim Secretary
Director Carl Brandon was absent from the October 13, 2009 Baytown Crime Control and
Prevention District Regular Meeting.
President Wheeler convened the October 13, 2009, Regular Meeting with a quorum present at
4:45 P.M.
1. MINUTES
a. Approve the Minutes of the Baytown Crime Control and Prevention District
Board Regular Meeting on July 14, 2009.
Motion was made by Director Whitehead, seconded by Director Barker approving the minutes
from the July 14, 2009 Regular Meeting as submitted. The vote was as follows:
The motion carried.
Ayes: Directors: Goolsby, Barker, Whitehead, and President Wheeler
Nays: None
Page 2 of 4 Minutes of the October 13, 2009 CCPD Board Meeting
2. DISCUSSIONS
a. CCPD Continuation Election
Mr. Ford Hamilton, Legal Counsel, presented the agenda item and stated that the enabling
legislation of the Baytown Crime Control and Prevention District (the "District ") prohibits an
election before the fourth anniversary date of the creation of the District and requires a
continuation election before the District's dissolution, which occurs on the first uniform
election date after the fifth anniversary of the date the district began to levy taxes.
The District was created on May 22, 2006, after the canvass of the election, and began
collecting taxes on October 1, 2006. The District will dissolve on November 8, 2011, if no
continuation election is held before such date. Thus, the following are two possible uniform
election dates on which a continuation election may be held:
1. November 9, 2010 and
2. May 7, 2011.
The City of Baytown will hold its Municipal Election on May 7, 2011; therefore, due to cost
and efficiency, the May 7, 2011 uniform election date is preferred.
Mr. Hamilton indicated that a set order calling for an election has to be done 34 days prior to
the day of the election.
Deputy City Manager, Bob Leiper, stated that there was no reason to begin the election
process early because should the election fails, the District will ends early, and there is a wait
of three years before another CCPD creation election can take place. Mr. Leiper also stated
that as the election time grows nearer, staff will provide the board members with a timeline
for the continuation election to take place. Mr. Leiper made note that board members and city
staff were not able to use public funds to promote the continuation of the CCPD.
City Attorney, Ignacio Ramirez, further indicated that neither the Board nor the City can
promote the expense of public funds; this is called political advertisement, but can expense
funds for educational purposes.
Director Whitehead requested the guidelines for the elections.
3. REPORTS
a. Quarterly Performance Report
Police Chief, Keith Dougherty presented the agenda item and discussed an update on the work
product of the "Hot Spot" unit and the Commercial Vehicle Enforcement unit.
Page 3 of 4 Minutes of the October 13, 2009 CCPD Board Meeting
2009 Third Quarter Hot Spot Stats are as follows:
• Arrests: 249
• Citations: 486
• Calls Answered: 939
• Traffic Stops: 743
• Pedestrian Contacts: 581
• DWI:2
Chief Dougherty reviewed the activity report for the two officers funded by the CCPD, which
are Officer's Woolcock #64 and Davis 4142.
President Wheeler requested that Hot Spots be broken down by officer vs. lump sum and
asked how many hot spots are currently in existence. Chief Dougherty stated that for the last
two months there were five, with (4) officers, (1) sergeant, and (2) K -9 officers assigned to
them. He also indicated that all funded positions are filled, but have not been released to their
assignments until their training is complete.
4. MANAGER'S REPORT
a. CCPD Revenue and Expenditure Report
Finance Director, Cynthia Pearson presented the agenda item overview of the update of
CCPD revenue and expenditures.
Ms. Pearson indicated that the presented numbers are preliminary un- audited reports with the
total revenues at 102 %, which is $25,000 over what was estimated; the total expenditures at
103% which is $29,000 over; and the year to date for July /September 2008 -2009 fiscal year
which is $1,028,854 compared to this time last year at $886,504. Ms. Pearson stated that the
overtime wages in account 71009 were moved from CCPD to the Police Department because
the Board did not approve overtime expenditures in this budget.
President Wheeler requested that future expenditure reports are detailed with line items and
asked if enough money had been allocated for salaries. Mr. Leiper stated that all positions are
filled, but some officers are in training and not all officers are on the streets; and the CCPD
contingency or general funds, with the Board approval, could be used if there was a problem
with salaries. Mr. Leiper also suggested moving some of the contingency money up to
salaries.
Mr. Whitehead suggested seeing the documentation with the move made and approved by the
Board
Mr. Leiper suggested, with the consensus of the Board, to wait and put a reminder in the next
July meeting and requested that Ms. Pearson process a budget adjustment to cover the 2%
if market adjustment from contingency.
Page 4 of 4 Minutes of the October 13, 2009 CCPD Board Meeting
b. Quarterly Investment Report for the Calendar Quarter Ended 9/30/09
Finance Director, Cynthia Pearson presented the agenda item and overview of the Quarterly
Investment Report for the calendar quarter ended September 30, 2009. The District's
Investment Policy requires financial reports be presented to the Board each calendar quarter.
The report is included in the packet.
Ms. Pearson indicated that the ending balance was $703,000 and the average monthly interest
rate was .28% and earned $156.
C. Next CCPD Meeting
Set the time, date and place for the next CCPD Board Meeting for Tuesday, January 12, 2010,
at 4:30 p.m. in the Council Chamber located in Baytown City Hall, 2401 Market Street.
5. ADJOURN
Motion was made by Director Whitehead, seconded by Director Barker adjourning the
October 13, 2009 Regular Meeting. The vote was as follows:
Ayes: Directors: Goolsby, Barker, Whitehead, and President Wheeler
Nays: None
The motion carried.
President Wheeler adjourned the CCPD Regular Meeting on October 13, 2009 at 5:00 P.M.
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