2013 04 24 BAWA MinutesMINUTES OF THE REGULAR MEETING OF THE BOARD OF DIRECTORS
OF THE BAYTOWN AREA WATER AUTHORITY
April 24, 2013
The Board of Directors of the Baytown Area Water Authority (BAWA) met in a
Regular Meeting on Wednesday, April 24, 2013, at 9:00 A.M., in the Baytown Conference
Room of the Baytown City Hall, 2401 Market Street, Baytown, Texas with the following in
attendance:
Brenda Bradley Smith
President
Wayne Baldwin
Secretary
Brandon Benoit
Director
Mike Wilson
Director
Robert D. Leiper General Manager
Karen Horner Assistant General Counsel
Jason Cozza Deputy Assistant Secretary
President Bradley Smith convened the April 24, 2013, Baytown Area Water Authority (BAWA)
Board Regular Meeting with a quorum present at 9:00 A.M., all members were present with the
exception of Vice President Dan Mundinger who was absent.
1. MINUTES
a. Consider approving the minutes of the Baytown Area Water Authority (BAWA)
Board Meeting held on March 20, 2013.
A motion was made by Secretary Wayne Baldwin and seconded by Director Mike Wilson
approving the March 20, 2013, BAWA Board Regular Meeting minutes. The vote was as
follows:
Ayes: Secretary Wayne Baldwin, Director Brandon Benoit, President Brenda
Bradley Smith, Director Mike Wilson
Nays: None
Other: Vice President Dan Mundinger (absent)
Approved
BAWA Board Regular Meeting Minutes
April 24, 2013
Page 2 of 4
2. PROPOSED RESOLUTIONS
a. Consider a resolution authorizing the closeout and acceptance of the CDBG Non -
Housing BAWA Emergency Power Improvement Project.
General Manager Leiper presented the agenda item and stated that Resolution No. 2013 -03
authorizes the closeout and acceptance of the CDBG Non - Housing BAWA Emergency Power
Improvement project, and release of retainage in the amount of $58,760.00 to T & C
Construction, LTD.
A motion was made by Secretary Wayne Baldwin and seconded by Director Brandon Benoit
approving Resolution No. 2013 -03. The vote was as follows:
Ayes: Secretary Wayne Baldwin, Director Brandon Benoit, President Brenda
Bradley Smith, Director Mike Wilson
Nays: None
Other: Vice President Dan Mundinger (absent)
Approved
RESOLUTION NO. 2013-03
A RESOLUTION OF THE BOARD OF DIRECTORS OF THE BAYTOWN
AREA WATER AUTHORITY ACCEPTING THE CDBG NON - HOUSING
BAWA EMERGENCY POWER IMPROVEMENT PROJECT; AUTHORIZING
FINAL PAYMENT OF THE SUM OF FIFTY -EIGHT THOUSAND SEVEN
HUNDRED SIXTY AND NO /100 DOLLARS ($58,760.00) TO T & C
CONSTRUCTION, LTD., FOR SAID PROJECT; AND PROVIDING FOR THE
EFFECTIVE DATE THEREOF.
b. Consider a resolution awarding the Annual Liquid Cationic Polymer Contract to
Polydyne, Inc.
General Manager Leiper presented the agenda item and stated that bids were opened Monday,
March 25, 2013, at 2 P.M. with Polydyne, Inc., having the lowest bid at $113,750.00 (350,000
pounds @ $0.325 per pound). He stated that the previous contract was awarded to Polydyne,
Inc., for $90,300 (350,000 pounds @ $0.258 per pound).
A motion was made by Director Brandon Benoit and seconded by Director Mike Wilson
approving Resolution No. 2013 -04. The vote was as follows:
Ayes: Secretary Wayne Baldwin, Director Brandon Benoit, President Brenda
Bradley Smith, Director Mike Wilson
Nays: None
Other: Vice President Dan Mundinger (absent)
Approved
RESOLUTION NO. 2013 -04
BAWA Board Regular Meeting Minutes
April 24, 2013
Page 3 of 4
A RESOLUTION OF THE BOARD OF DIRECTORS OF THE BAYTOWN
AREA WATER AUTHORITY ACCEPTING THE BID OF POLYDYNE, INC.,
FOR THE ANNUAL LIQUID CATIONIC POLYMER CONTRACT AND
AUTHORIZING PAYMENT BY THE BAYTOWN AREA WATER
AUTHORITY, IN THE AMOUNT OF ONE HUNDRED THIRTEEN
THOUSAND SEVEN HUNDRED FIFTY AND NO /100 DOLLARS
($113,750.00); MAKING OTHER PROVISIONS RELATED THERETO; AND
PROVIDING FOR THE EFFECTIVE DATE THEREOF.
3. REPORTS
a. Receive the Baytown Area Water Authority's Revenues and Expenditures Report
for the Quarter Ending March 31, 2013.
Finance Director, Louise Richman presented the Baytown Area Water Authority's Revenues and
Expenditures Report for the Quarter Ending March 31, 2013. She stated that revenues were on
target for water sales and the expenditures were on target with the exception of the supplies
which were low. Ms. Richman stated that the maintenance was on the high side with contributing
factors such as the high service pump station and timing issues of payments. General Manager
Leiper stated that one of the drives on the service pump had to be replaced and the design is
running ahead of schedule which will decrease some of the maintenance funds. Further during
the discussion, Ms. Richman stated that the electrical usage and charges were low which is
typical because the summer months have not been reached. She stated that the next debt services
payment is due in August.
b. Receive the Baytown Area Water Authority's Quarterly Investment Report for the
Quarter Ending March 31, 2013.
Finance Director, Louise Richman presented the Baytown Area Water Authority's Quarterly
Investment Report for the Quarter Ending March 31, 2013 and stated that the investments
are at $14 million with the interest rate of 0.10 %.
4. MANAGER'S REPORT
a. The next Baytown Area Water Authority Meeting is scheduled for Wednesday, May
15, 2013, at 9:00 A.M. in the Hullum Conference Room, City Hall, located at 2401 Market
Street, Baytown, Texas, 77520.
BAWA Board Regular Meeting Minutes
April 24, 2013
Page 4 of 4
General Manager Leiper stated that the next BAWA meeting would be in the Hullum Conference
Room at 9:00 A.M.
5. ADJOURN
With there being no further business to discuss, President Bradley Smith adjourned the April 24,
2013, Baytown Area Water Authority (BAWA) Board Regular Meeting at 9:11 A.M.