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2013 04 24 BAWA MinutesMINUTES OF THE REGULAR MEETING OF THE BOARD OF DIRECTORS OF THE BAYTOWN AREA WATER AUTHORITY April 24, 2013 The Board of Directors of the Baytown Area Water Authority (BAWA) met in a Regular Meeting on Wednesday, April 24, 2013, at 9:00 A.M., in the Baytown Conference Room of the Baytown City Hall, 2401 Market Street, Baytown, Texas with the following in attendance: Brenda Bradley Smith President Wayne Baldwin Secretary Brandon Benoit Director Mike Wilson Director Robert D. Leiper General Manager Karen Horner Assistant General Counsel Jason Cozza Deputy Assistant Secretary President Bradley Smith convened the April 24, 2013, Baytown Area Water Authority (BAWA) Board Regular Meeting with a quorum present at 9:00 A.M., all members were present with the exception of Vice President Dan Mundinger who was absent. 1. MINUTES a. Consider approving the minutes of the Baytown Area Water Authority (BAWA) Board Meeting held on March 20, 2013. A motion was made by Secretary Wayne Baldwin and seconded by Director Mike Wilson approving the March 20, 2013, BAWA Board Regular Meeting minutes. The vote was as follows: Ayes: Secretary Wayne Baldwin, Director Brandon Benoit, President Brenda Bradley Smith, Director Mike Wilson Nays: None Other: Vice President Dan Mundinger (absent) Approved BAWA Board Regular Meeting Minutes April 24, 2013 Page 2 of 4 2. PROPOSED RESOLUTIONS a. Consider a resolution authorizing the closeout and acceptance of the CDBG Non - Housing BAWA Emergency Power Improvement Project. General Manager Leiper presented the agenda item and stated that Resolution No. 2013 -03 authorizes the closeout and acceptance of the CDBG Non - Housing BAWA Emergency Power Improvement project, and release of retainage in the amount of $58,760.00 to T & C Construction, LTD. A motion was made by Secretary Wayne Baldwin and seconded by Director Brandon Benoit approving Resolution No. 2013 -03. The vote was as follows: Ayes: Secretary Wayne Baldwin, Director Brandon Benoit, President Brenda Bradley Smith, Director Mike Wilson Nays: None Other: Vice President Dan Mundinger (absent) Approved RESOLUTION NO. 2013-03 A RESOLUTION OF THE BOARD OF DIRECTORS OF THE BAYTOWN AREA WATER AUTHORITY ACCEPTING THE CDBG NON - HOUSING BAWA EMERGENCY POWER IMPROVEMENT PROJECT; AUTHORIZING FINAL PAYMENT OF THE SUM OF FIFTY -EIGHT THOUSAND SEVEN HUNDRED SIXTY AND NO /100 DOLLARS ($58,760.00) TO T & C CONSTRUCTION, LTD., FOR SAID PROJECT; AND PROVIDING FOR THE EFFECTIVE DATE THEREOF. b. Consider a resolution awarding the Annual Liquid Cationic Polymer Contract to Polydyne, Inc. General Manager Leiper presented the agenda item and stated that bids were opened Monday, March 25, 2013, at 2 P.M. with Polydyne, Inc., having the lowest bid at $113,750.00 (350,000 pounds @ $0.325 per pound). He stated that the previous contract was awarded to Polydyne, Inc., for $90,300 (350,000 pounds @ $0.258 per pound). A motion was made by Director Brandon Benoit and seconded by Director Mike Wilson approving Resolution No. 2013 -04. The vote was as follows: Ayes: Secretary Wayne Baldwin, Director Brandon Benoit, President Brenda Bradley Smith, Director Mike Wilson Nays: None Other: Vice President Dan Mundinger (absent) Approved RESOLUTION NO. 2013 -04 BAWA Board Regular Meeting Minutes April 24, 2013 Page 3 of 4 A RESOLUTION OF THE BOARD OF DIRECTORS OF THE BAYTOWN AREA WATER AUTHORITY ACCEPTING THE BID OF POLYDYNE, INC., FOR THE ANNUAL LIQUID CATIONIC POLYMER CONTRACT AND AUTHORIZING PAYMENT BY THE BAYTOWN AREA WATER AUTHORITY, IN THE AMOUNT OF ONE HUNDRED THIRTEEN THOUSAND SEVEN HUNDRED FIFTY AND NO /100 DOLLARS ($113,750.00); MAKING OTHER PROVISIONS RELATED THERETO; AND PROVIDING FOR THE EFFECTIVE DATE THEREOF. 3. REPORTS a. Receive the Baytown Area Water Authority's Revenues and Expenditures Report for the Quarter Ending March 31, 2013. Finance Director, Louise Richman presented the Baytown Area Water Authority's Revenues and Expenditures Report for the Quarter Ending March 31, 2013. She stated that revenues were on target for water sales and the expenditures were on target with the exception of the supplies which were low. Ms. Richman stated that the maintenance was on the high side with contributing factors such as the high service pump station and timing issues of payments. General Manager Leiper stated that one of the drives on the service pump had to be replaced and the design is running ahead of schedule which will decrease some of the maintenance funds. Further during the discussion, Ms. Richman stated that the electrical usage and charges were low which is typical because the summer months have not been reached. She stated that the next debt services payment is due in August. b. Receive the Baytown Area Water Authority's Quarterly Investment Report for the Quarter Ending March 31, 2013. Finance Director, Louise Richman presented the Baytown Area Water Authority's Quarterly Investment Report for the Quarter Ending March 31, 2013 and stated that the investments are at $14 million with the interest rate of 0.10 %. 4. MANAGER'S REPORT a. The next Baytown Area Water Authority Meeting is scheduled for Wednesday, May 15, 2013, at 9:00 A.M. in the Hullum Conference Room, City Hall, located at 2401 Market Street, Baytown, Texas, 77520. BAWA Board Regular Meeting Minutes April 24, 2013 Page 4 of 4 General Manager Leiper stated that the next BAWA meeting would be in the Hullum Conference Room at 9:00 A.M. 5. ADJOURN With there being no further business to discuss, President Bradley Smith adjourned the April 24, 2013, Baytown Area Water Authority (BAWA) Board Regular Meeting at 9:11 A.M.