2011 08 17 BAWA MinutesMINUTES OF THE REGULAR MEETING OF THE BOARD OF DIRECTORS
OF THE BAYTOWN AREA WATER AUTHORITY
August 17, 2011
The Board of Directors of the Baytown Area Water Authority (BAWA) met in a
Regular Meeting on Wednesday, August 17, 2011, at 9:00 A.M., in the Council Chamber
of the Baytown City Hall, 2401 Market Street, Baytown, Texas with the following in
attendance:
Brenda Bradley Smith President
Dan Mundinger
Vice - President
Wayne Baldwin
Secretary
John Sandhop
Director
Mike Wilson
Director
Robert D. Leiper General Manager
Karen Horner Assistant General Counsel
Leticia Brysch Assistant Secretary
President Bradley Smith convened the August 17, 2011, Baytown Area Water Authority
(BAWA) Board Regular Meeting with a quorum present at 9:00 A.M., all members were
present.
1. MINUTES
a. Consider Approving the Minutes of the Baytown Area Water Authority
(BAWA) Board Regular Meeting held on July 20, 2011 - Assistant Secretary.
A motion was made by Director John Sandhop and seconded by Director Mike Wilson
approving the minutes from the July 20, 2011, BAWA Board Regular Meeting. The vote
was as follows:
Ayes: Secretary Wayne Baldwin, President Brenda Bradley Smith, Vice -
President Dan Mundinger, Director John Sandhop, Director Mike
Wilson
Nays: None
Approved
2. PUBLIC HEARINGS
a. Conduct a Public Hearing Adopting Baytown Area Water Authority 2011 -12
Proposed Budget - Finance.
At 9:01 A.M., President Bradley Smith conducted a public hearing for the Baytown Area
Water Authority (BAWA) 2011 -12 Proposed Budget.
General Manager Leiper stated that 2011 -2012 Budget is estimated for net sales of
$9,626,985 for an average of 12.25 million gallons of water a day and includes a 9 1/2 %
rate increase for a utility rate study. General Manager Leiper stated that the increases are
expected to generate a little over $1 million in additional revenue with the total operating
expenditures at $5,318,996 which is an increase of $121,000 and includes a transfer of
$250,000 to the general fund for indirect allocation to reimburse the City for
administrative services. He indicated that the expenditures also included a $109,000
increase in personnel services, a $48,000 increase in supplies for raw water, a decrease in
maintenance of $43,000 and a decrease in capital of $35,000. General Manager Leiper
stated that there is an overall salary increase in services of $7 million and debt service
includes a transfer of $2.1 million. He indicated that although the city strives to have 60
to 90 days of working capital, this budget has 75 days of working capital with $75,000 in
contingency transferring $1.4 million to capital improvement.
Director Wilson inquired of the average impact the budget increase will have on the
citizens. General Manager Leiper stated that that average sewer and water bill will go up
about $5 a month effective October 1 st.
With there being no one registered to speak, President Bradley Smith closed the public
hearing at 9:05 A.M.
3. PROPOSED RESOLUTIONS
a. Consider Adopting the Baytown Area Water Authority 2011 -12 Proposed
Budget - Finance.
General Manager Leiper presented the agenda item and stated that Resolution No. 2011-
13 adopts the Baytown Area Water Authority (BAWA) 2011 -12 Proposed Budget of
$9,326,869.
A motion was made by Director John Sandhop and seconded by Secretary Wayne
Baldwin approving Resolution No. 2011 -13. The vote was as follows:
Ayes: Secretary Wayne Baldwin, President Brenda Bradley Smith, Vice -
President Dan Mundinger, Director John Sandhop, Director Mike
Wilson
Nays: None
Approved
RESOLUTION NO. 2011 -13
A RESOLUTION OF THE BOARD OF DIRECTORS OF THE
BAYTOWN AREA WATER AUTHORITY ADOPTING A BUDGET
FOR THE ENSUING FISCAL YEAR, BEGINNING OCTOBER 1, 2011,
AND ENDING SEPTEMBER 30, 2012; MAKING OTHER
PROVISIONS RELATED THERETO; AND PROVIDING FOR THE
EFFECTIVE DATE THEREOF.
4. BUSINESS ITEMS
a. Election of Officers - Assistant Secretary.
General Manager Leiper presented the agenda item to consider the election of officers:
President, Vice President, and Secretary; and the appointment of an Assistant Secretary.
Director Mundinger recommended by acclamation that all of the officers remain the
same.
A motion was made by Vice - President Dan Mundinger and seconded by Director Mike
Wilson approving the affirmation of Brenda Bradley Smith as President, Dan Mundinger
as Vice President, Wayne Baldwin as Secretary, and the City Clerk as the Assistant
Secretary. The vote was as follows:
Ayes: Secretary Wayne Baldwin, President Brenda Bradley Smith, Vice -
President Dan Mundinger, Director John Sandhop, Director Mike
Wilson
Nays: None
Approved
5. MANAGER'S REPORT
During the discussion, General Manger Leiper stated CDBG is funding the generator
project for BAWA and so that this project does not have to be taken down, a request for
an electrical unit was made and in order for TWDB to fund the electrical unit for the
generator project, a change order would be needed so he requested for a Special BAWA
Meeting. The Board agreed to for the Special Meeting to be held on Wednesday, August
24, 2011 at 9:00 A.M. President Bradley Smith stated that she will not be in town
therefore would not be able to attend that meeting.
Steve Fife presented all Updatc oil the water usage and stated that with consideration of
tI1C (11-OLIght, the water usage is consisicnt over the last 3 1/2 moriths or niore with what is
typically used during this time, Ile also StatCd that (ILIC tO the drought, there are inore
leaks and pipes busting bill public works is doing as great jot) at staying on lot) of theme.
General Manager Leiper stated that public works is shifting crews around to
accommodate the leaks brat we are 50 work orders behind,
General Manager Leiper stated in response to a question from Director Mundingcr
regarding whether the city needed to Consider Water COFISCI-VatiOtl InCaSUrCS, that the city
would have to be at least 85`/0 of capacity before submitting the mandatory conservative
order. Nlr. Fife stated that (here are four (4) stages before the mandatory plan and we are
at stage I and rUILICSted that everyone be C011SCIOUS' o1` the water usage.
6. ADJOURN
A motion was made by Director Nlikc Wilson and seconded by Secretary Wayne
Baldwin adjourning the AugL[St 17, 2011, 13AWA Board Regular Meeting, 'file vote, was
as fbllows:
Ayes: Secretary Wayne Baldwin, ['resident Brenda Bradley Smith, Vice-
Presidcnt [)all N/lundinger, Director John Sandhop, Director Mike
Wilsoll
Nays: None
Approved
With there being nca further business to discuss, President Bradley Smith adjourned the
AUgUSt 17, 2011, Baytown Area Water Authority (BAWA) Board Regular Meeting at
9:21 A. M.
Leticia I,!, A ss qs� a i I I Secretary
City of 131,Ytown