2011 05 25 BAWA Minutes, SpecialMINUTES OF THE SPECIAL MEETING OF THE BOARD OF DIRECTORS OF
THE BAYTOWN AREA WATER AUTHORITY
May 25, 2011
The Board of Directors of the Baytown Area Water Authority (BAWA) met in a
Special Meeting on Wednesday, May 25, 2011, at 9:05 A.M., in the Council Chamber of
the Baytown City Hall, 2401 Market Street, Baytown, Texas with the following in
attendance:
Brenda Bradley Smith President
John Sandhop Director
Mike Wilson Director
Kevin Troller Assistant General Manager
Ignacio Ramirez, Sr. General Counsel
Leticia Brysch Assistant Secretary
President Bradley Smith convened the May 25, 2011, Baytown Area Water Authority
(BAWA) Board Special Meeting with a quorum present at 9:05 A.M., all members were
present with the exception of Directors Baldwin and Mundinger.
1. MINUTES
a. Consider Approving the Baytown Area Water Authority (BAWA) Board
Regular Meeting Minutes held on April 20, 2011 - Assistant Secretary.
A motion was made by Director John Sandhop and seconded by Director Mike Wilson
approving the minutes of the April 20, 2011, BAWA Board Regular Meeting. The vote
was as follows:
Ayes: President Brenda Bradley Smith, Director John Sandhop, Director
Mike Wilson
Nays: None
Other: Directors Wayne Baldwin (absent) and Dan Mundinger (absent)
Approved
2. PROPOSED RESOLUTIONS
a. Consider Repealing Resolution No. 2011 -07 and Awarding CDBG Non -
Housing Emergency Power Improvements for BAWA Treatment Plant -
Engineering.
General Counsel Ramirez presented the agenda item and stated that Resolution No. 2011-
08 repeals Resolution No. 2011 -07 and awards a construction contract for the CDBG
Non - housing Emergency Power Improvements for the Baytown Area Water Authority
(BAWA) Water Treatment Plant (the "Project ") to T & C Construction, Ltd, in the
amount of $2,938,000.00.
Director of Engineering, Jose Pastrana stated that the construction contract for the
project was based on the interpretation of the City and its outside engineer but discovered
that the bidder interpreted the bid form differently. Namely, T & C provided only the
incremental cost for Bid Alternate No. 1 for providing a new generator set rather than
making modifications to the existing emergency generator set. Staff and outside engineer
reviewed T & C's interpretation and believes that based upon the bid documents that such
interpretation is plausible. As such, new bid tabulation was generated using this
methodology and T & C remains the low bidder. Mr. Pastrana stated that the legal
department advised that the award could still be made to T & C based on the conditions.
Director Mike Wilson inquired of the difference between T & C and the next lowest
bidder's original bid compared to the revised bid. Mr. Pastrana stated that the original bid
difference was about $450,000 and the amended difference was $150,000.
A motion was made by Director John Sandhop and seconded by Director Mike Wilson
approving Resolution No. 2011 -08. The vote was as follows:
Ayes: President Brenda Bradley Smith, Director John Sandhop, and
Director Mike Wilson
Nays: None
Other: Directors Wayne Baldwin (absent) and Dan Mundinger (absent)
Approved
RESOLUTION NO. 2011-08
A RESOLUTION OF THE BOARD OF DIRECTORS OF THE
BAYTOWN AREA WATER AUTHORITY REPEALING
RESOLUTION NO. 2011 -07 PASSED ON APRIL 20, 2011,
AUTHORIZING AN AGREEMENT WITH T & C CONSTRUCTION,
LTD., FOR THE CDBG NON - HOUSING, BAWA EMERGENCY
POWER IMPROVEMENTS PROJECT IN THE AMOUNT OF TWO
MILLION NINE' I-IUNDRI","I'-) THIRTY-EIGHT THOUSAND AND
NO/100 DOLLARS ($2,938,000J)0), SLJ13JfX1-T TO THE APPROvAL,
OF THE CITY COUNCIL 01• Ti [F-' CITY Of." BAY"I"OWN; ?vIAKING
OTHER PROVISIONS RELATEIDTHERETO, AND PROVIDIN(i FOR
'FFIE ITT ECTWE� DATE TH FIR EO'F,
3. BUSINESS ITEMS
a. Consider Changing the 13AWA Regular I*Vleeting,'Finie - )ktiministration.
The Board agreed to change of the Baytown Area Water Authority's official meeting tittle
rrom 8:00 a.m. to 9:00a.m.
A traction was made by Director John Sandhopand seconded by Director Mike Wilson
approving the BAWA meeting time from 8:00 A.M. to 9-0 l A.M. The vote was as
f'ollows:
Ayes: President Brenda Bradley Smith, Director John Sarldhop, and
Director Mike Wilson
Nays: None
Other: Directors Wayne Baldwin (absent) and Data MUIldillger (absent)
Approved
4. MANAGER'S IZEPORT
Secretary Brysch stated that the monthly distribution report was at catch member's place.
anommusim
With there being no further business to discuss, President Bradley Smith acljourned the
May 25, 2011, Baytown Area Water Authority (BAWA) Board Special Meeting at 9:13
A.M.
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Leticia Brysch, Af�'
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City ot'Baylowll
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