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2011 04 20 BAWA MinutesMINUTES OF THE REGULAR MEETING OF THE BOARD OF DIRECTORS OF THE BAYTOWN AREA WATER AUTHORITY April 20, 2011 The Board of Directors of the Baytown Area Water Authority (BAWA) met in a Regular Meeting on Wednesday, April 20, 2011, at 8:07 A.M., in the Council Chamber of the Baytown City Hall, 2401 Market Street, Baytown, Texas with the following in attendance: Brenda Bradley -Smith President Dan Mundinger Vice - President Mike Wilson Director Robert D. Leiper General Manager Kevin Troller Assistant General Manager Karen Horner Assistant General Counsel Jason Cozza Deputy Assistant Secretary President Smith convened the April 20, 2011, Baytown Area Water Authority (BAWA) Board Regular Meeting with a quorum present at 8:07 A.M., all members were present with the exception of Directors Baldwin and Sandhop. 1. MINUTES a. Approve the Minutes of the Baytown Area Water Authority (BAWA) Board Regular Meeting held on February 09, 2011- Assistant Secretary. A motion was made by Vice - President Dan Mundinger and seconded by Director Mike Wilson approving the February 09, 2011 BAWA Board Regular Meeting. The vote was as follows: Ayes: President Brenda Bradley- Smith, Vice- President Dan Mundinger, and Director Mike Wilson Nays: None Approved b. Approve the Minutes of the Baytown Area Water Authority (BAWA) Board Emergency Meeting held on March 18, 2011 - Assistant Secretary. A motion was made by Vice- President Dan Mundinger and seconded by Director Mike Wilson approving the March 18, 2011, BAWA Board Emergency Meeting. The vote was as follows: Ayes: President Brenda Bradley- Smith, Vice - President Dan Mundinger, and Director Mike Wilson Nays: None Approved C. Approve the Minutes of the Baytown Area Water Authority (BAWA) Emergency Meeting held on March 01, 2011 - Assistant Secretary. A motion was made by Vice - President Dan Mundinger and seconded by Director Mike Wilson approving the March 01, 2011, BAWA Board Emergency Meeting. The vote was as follows: Ayes: President Brenda Bradley- Smith, Vice - President Dan Mundinger, and Director Mike Wilson Nays: None Approved 2. PROPOSED RESOLUTIONS a. Resolution: Consider Revisions to the Baytown Area Water Authority's Investment Policy and Strategy - Finance. General Manager Leiper presented the agenda item and stated that Resolution No. 2011- 05 revises the Baytown Area Water Authority's Investment Policy and Investment Strategy in order to update authorized investment officers and the name of the regulatory agency certifying broker dealers and financial institutions. The changes to the policy are as follows: EXHIBIT A - Authorized Investment Officials: • Mike A. Lester, City of Baytown Interim Director of Finance, • Louise Richman, City of Baytown Assistant Director of Finance, • Carl C. Currie, City of Baytown Controller, and • Genie Ginzel, City of Baytown Treasurer EXHIBIT B — Statement of Ethics and Conflicts of Interest with the names of the new authorized investment officials: • Mike A. Lester, City of Baytown Interim Director of Finance, • Louise Richman, City of Baytown Assistant Director of Finance, • Carl C. Currie, City of Baytown Controller, and • Genie Ginzel, City of Baytown Treasurer A motion was made by Vice - President Dan Mundinger and seconded by Director Mike Wilson approving Resolution No. 2011 -05. The vote was as follows: Ayes: President Brenda Bradley- Smith, Vice - President Dan Mundinger, and Director Mike Wilson Nays: None Approved RESOLUTION NO. 2011-05 A RESOLUTION OF THE BOARD OF DIRECTORS OF THE BAYTOWN AREA WATER AUTHORITY ADOPTING THE BAYTOWN AREA WATER AUTHORITY'S INVESTMENT POLICY AND STRATEGY; AND PROVIDING FOR THE EFFECTIVE DATE THEREOF. b. Consider Closeout of Emergency Repairs to the 30 -inch Water Line located on Cedar Bayou Lynchburg across from East Road - Engineering. City Manager Leiper presented the agenda item and stated that Resolution No. 2011- 06 authorizes final payment to Angel Brothers Enterprises, Ltd., and accepts the Emergency Repairs to the 30 -inch water line located on Cedar Bayou Lynchburg across from East Road, in the amount of $244,000. On March 01, 2011, BAWA approved emergency repairs to the water line in the amount of $150,000, as there was a break in the line. On March 18, 2011, BAWA authorized additional funding in the amount of $125,000 for additional unforeseen work necessary to repair the line. The final construction cost for the project was $244,000. The project was completed to the satisfaction of the City Engineer in a timely manner. A motion was made by Director Mike Wilson and seconded by Vice - President Dan Mundinger approving Resolution No. 2011 -06. The vote was as follows: Ayes: President Brenda Bradley- Smith, Vice - President Dan Mundinger, and Director Mike Wilson Nays: None Approved RESOLUTION NO. 2011-06 A RESOLUTION OF THE BOARD OF DIRECTORS OF THE BAYTOWN AREA WATER AUTHORITY ACCEPTING THE EMERGENCY REPAIRS TO THE 30 -INCH WATER LINE LOCATED ON CEDAR BAYOU LYNCHBURG ACROSS FROM EAST ROAD; AUTHORIZING FINAL PAYMENT OF THE SUM OF TWO HUNDRED FORTY -FOUR THOUSAND AND NO /100 DOLLARS ($244,000.00) TO ANGEL BROTHERS ENTERPRISES, LTD., FOR SAID PROJECT; AND PROVIDING FOR THE EFFECTIVE DATE THEREOF. C. Consider Approving Construction Contract for CDBG Non - Housing Emergency Power Improvements Project - Engineering. City Manager Leiper presented the agenda item and stated that Resolution No. 2011- 07 awards a construction contract to for the CDBG Non - housing Emergency Power Improvements for the Baytown Area Water Authority (BAWA) Water Treatment Plant in the amount of $2,658,000.00 to T & C Construction, Ltd. This project is funded through the Texas Department of Rural Affairs' CDBG Disaster Recovery Entitlement Grant Program. If this resolution is approved by the BAWA Board, City Council will consider approval of the agreement and of the transfer of grant funds in the CDBG Disaster Recovery Entitlement Grant to this project at its meeting on April 28, 2011. A motion was made by Vice - President Dan Mundinger and seconded by Director Mike Wilson approving Resolution No. 2011 -07. The vote was as follows: Ayes: President Brenda Bradley- Smith, Vice - President Dan Mundinger, Director Mike Wilson Nays: None Approved RESOLUTION NO. 2011-07 A RESOLUTION OF THE BOARD OF DIRECTORS OF THE BAYTOWN AREA WATER AUTHORITY AUTHORIZING AN AGREEMENT WITH T & C CONSTRUCTION, LTD., FOR THE CDBG NON - HOUSING, BAWA EMERGENCY POWER IMPROVEMENTS PROJECT IN AN AMOUNT OF TWO MILLION SIX HUNDRED FIFTY -EIGHT THOUSAND AND NO 1100 DOLLARS ($2,658,000.00) SUBJECT TO THE APPROVAL OF THE CITY COUNCIL OF THE CITY OF BAYTOWN; MAKING OTHER PROVISIONS RELATED THERETO; AND PROVIDING FOR THE EFFECTIVE DATE THEREOF. 3. REPORTS a. Report: Receive the BAWA Revenues and Expenditures for the Quarter Ending March 31, 2011 - Finance. City Manager Leiper stated that agenda items 3.a. and 3.b. will be considered together. Assistant Finance Director, Louise Richman presented the update on BAWA's revenues and expenditures for the quarter ending March 31, 2011 and stated that the revenues are on target, but due to the low interest rates the investments are low. Ms. Richman stated that the expenditures are on target but due to late payments from the City of Houston are a little under budget. Ms. Richman stated that the debt services are at 14.5% and the reason is because the first payment of the year is interest only and the next payment is principal and interest. General Manager Leiper stated that the Board should expect an increase in the revenues and expenditures if this drought holds. b. Report: Receive the BAWA Quarterly Investment Report for the Period Ending March 31, 2011- Finance. Ms. Richman presented the BAWA Quarterly Investment Report for the period ending March 31, 2011, and stated that the ending balance on the investments is $4.6 million. Ms Richman stated that the reason for the increase is because the first debt payment of the year was for interest only and while the next payment will include both interest and principal. 4. MANAGER'S REPORT There was no report. 5. ADJOURN With there being no further business to cliscuss, President Smith adjourned the April 20, 01 l,. Baytown Area Water Authority BAWA) Board Re� v !ular Meeting at 8:21 AN, LtAicla Bry-sch, &si.Aajfl � tar"' City of 3"'Iytowfl,11/111