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2011 01 26 BAWA MinutesMINUTES OF THE REGULAR MEETING OF THE BOARD OF DIRECTORS OF THE BAYTOWN AREA WATER AUTHORITY January 26, 2011 The Board of Directors of the Baytown Area Water Authority (BAWA), Harris County, Texas, met in a Regular Meeting Wednesday, January 26, 2011, scheduled at 8:00 A.M. in the City Council Chamber, located in the Baytown City Hall, 2401 Market Street, Baytown, Texas 77520 with the following in attendance. Brenda Bradley Smith President Dan Mundinger Vice President Wayne Baldwin Secretary John Sandhop Director Robert Leiper Interim General Manager Kevin Troller Assistant General Manager Karen Horner Assistant General Counsel Alisha Brinsfield Open Government Specialist President Smith convened the January 26, 2011, Baytown Area Water Authority (BAWA) Board Regular Meeting with a quorum present at 8:00 A.M. 1. MINUTES a. Approve the Minutes of the Baytown Area Water Authority (BAWA) Board Regular Meeting held on November 17, 2010. A motion was made by Vice - President Mundinger and seconded by Secretary Baldwin approving the minutes from the November 17, 2010, BAWA Board Regular Meeting as submitted. The vote was as follows: Ayes: Directors: Baldwin, Mundinger, Sandhop, and President Smith Nays: None The motion carried. Page 2 of 3 Minutes of the January 26, 2011 BAWA Board Meeting 2. PROPOSED RESOLUTIONS a. Consider the Zinc Polyphosphate Annual Contract - Public Works. Interim General Manager, Bob Leiper presented the agenda item and stated that Resolution No. 2011 -01 awards the Annual Zinc Polyphosphate Contract to Sterling Water Technologies LLC in the amount of $58,700. Bids were opened on Wednesday, January 05, 2011, at 2:00 p.m. with Sterling Water Technologies LLC having the lowest bid per specifications at $58,700 (100,000 pounds @ $.5870 per pound). The previous contract dated January 2010, was awarded to Sterling Water Technologies LLC for $55,800.00 (100,000 pounds @ $0.558 per pound). A motion was made by Director Sandhop and seconded by Vice President Mundinger approving item 2.a. The vote was as follows: The motion carried. Ayes: Directors: Baldwin, Mundinger, Sandhop, and President Smith Nays: None RESOLUTION NO. 2011 -01 A RESOLUTION OF THE BOARD OF DIRECTORS OF THE BAYTOWN AREA WATER AUTHORITY ACCEPTING THE BID OF STERLING WATER TECHNOLOGIEES, LLC, FOR THE ANNUAL ZINC POLYPHOSPHATE CONTRACT AND AUTHORIZING PAYMENT BY THE BAYTOWN AREA WATER AUTHORITY, IN THE AMOUNT OF FIFTY -EIGHT THOUSAND SEVEN HUNDRED AND NO /100 DOLLARS ($58,700.00); MAKING OTHER PROVISIONS RELATED THERETO; AND PROVIDING FOR THE EFFECTIVE DATE THEREOF. 3. BUSINESS ITEM b. BAWA Appointment - Assistant Secretary. C. Interim General Manager, Bob Leiper presented the agenda item to discuss and consider a recommendation to the Mayor and City Council for the appointment of one (1) Director to the Baytown Area Water Authority (BAWA) Board to replace Mr. William Gidley who passed away on December 01, 2010. Page 3 of 3 Minutes of the January 26, 201 1 BAWA Board IN/leeting Director Baldwin inquired it' Mr. Wilson lived in the city hinits, IN/Ir. Lciper stated that Mr. Wilson is a resident of the City of Baytown. President Smith stated that Mr. Wilson is a dedicated public servant that has serval the City of Baytown in various capacities. Director Mundinger recommended to the Mayor and Council to appoint Mr. Wilson to the BAWA Board, the Board C011CUrre(I. A motion was inade by Director Sandliol) and seconded by Secretary Baldwin, to rcconimerid to City COLHICil, Mr. Mike Wilson as Mr. Gidley's replacenimt oti the BAWA board. The vote was as follows: Ayes: Directors: Baldwin, MUndinger, Sandhop, and President Smith Nays: None 'rhe motion carried. 3. MANAGER"S REPORT Interim City Manager Leiper asked the BAWA StatTto presCIA updates,, Mr. Steve Fife presented monthly docurricrits and stated that stalTwas currently reviewing the first draft of reconunctidations froin Malcolin & Pirnie, and that they would, in the next month, present those ideas back to the consultant. Malcolm & Pirnic will then review Staff coninients and ad ' just their rcport, accordingly; Staff shall present as final report to the Board in the second quarter ofthe liscal year. Mr. Leiper stated that, in order to meet state mandated deadlines related to (lie year end financial report for the Board, the next 13AWA inecting is scheduled for 1-diruary 09, 2011 at 8:00 AM In the City COLHICil Chamber; the BAWA Board agreed to said date 4. ADJOURN With there being no further business, President. Stilith adJourned the BA\AIA Board Regular Meeting on October 20, 2010 at 8:07 A,M. Leticia Brysch, / City of Baytown 'A