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2009 12 16 BAWA MinutesMINUTES OF THE REGULAR MEETING OF THE BOARD OF DIRECTORS OF THE BAYTOWN AREA WATER AUTHORITY December 16, 2009 The Board of Directors of the Baytown Area Water Authority, Harris County, Texas, met in Regular Meeting on Wednesday, December 16, 2009 at 8:OOA.M. at the Baytown Area Water Authority's Fritz Lanham Water Treatment Facility in the Conference Room, 7425 Thompson Road, Baytown, Texas, with the following in attendance. John Sandhop President Dan Mundinger Vice President Wayne Baldwin Director Brenda Bradley Smith Director William Gidley Director President Sandhop convened the December 16, 2009 Regular Meeting with a quorum present at 8:00 A.M. 1. MINUTES a. Approve the Minutes of the Baytown Area Water Authority (BAWA) Board Regular Meeting held on October 28, 2009. Motion was made by Director Gidley, seconded by Director Mundinger approving the minutes from the October 28, 2009 Regular Meeting with corrections. Ayes: Directors: Baldwin, Mundinger, Smith, Gidley, and President Sandhop Nays: None The motion carried. 2. BUSINESS ITEMS a. Discuss Joint Meeting with City Council for Review of Rate Study - General Manager. General Manager, Garry Brumback presented the agenda item and considered calling a Special Meeting to discuss and consider the rate studies conducted for the Baytown Water Authority and the City of Baytown. Page 2 of 5 Minutes of the December 16, 2009 BAWA Board Meeting The firm of Burton and Associates was contracted to conduct a water rate study for the Baytown Area Water Authority (BAWA), and Water and Wastewater Rate Study for the City of Baytown. These two studies are interconnected since the City of Baytown is BAWA's largest customer. General Manager Brumback proposed that the BAWA Board convene a special meeting held jointly with the Baytown City Council on Thursday, January 28, 2010 at 4:30 P.M. in the Baytown City Council Chambers to receive and discuss the results of the rate studies. The BAWA Board agreed to conduct a Special Meeting. 3. PROPOSED RESOLUTIONS a. Harris County Interlocal for Utility Relocations - General Manager. Resolution No. 2009 -10 authorizes an Interlocal agreement with Harris County for Utility Relocations to accommodate the County's widening of Thompson Road. Under the agreement, BAWA will pay the County an estimated $382,414.25, which includes $24,093.00 for engineering and $17,062.92 for administrative expenses. The County will advertise the project, including utility relocations, and notify BAWA of the lowest and best bid received. If the lowest and best bid for the utility relocation portion of the project is less than or equal to $341,258.33, BAWA shall tender payment in the amount of the bid plus the fixed engineering fee and a 5% administrative fee within 45 calendar days after receipt of the notification of the bid. However, should the utility relocation portion of the project be greater than such amount, BAWA has the option of tendering payment to the County or independently rebidding the project. The City Council approved the proposed contract between BAWA and Harris County at its meeting on December 10, 2009, as required by Section 8104.204 of the Texas Special District Local Laws Code. Motion was made by Director Gidley, seconded by Director Smith approving Resolution 2009 -10. The vote was as follows: Ayes: Directors: Baldwin, Mundinger, Smith, Gidley and President Sandhop Nays: None The motion carried. Page 3 of 5 Minutes of the December 16, 2009 BAWA Board Meeting RESOLUTION NO.2009 -10 A RESOLUTION OF THE BOARD OF DIRECTORS OF THE BAYTOWN AREA WATER AUTHORITY AUTHORIZING AN INTERLOCAL AGREEMENT WITH HARRIS COUNTY FOR UTILITY RELOCATIONS TO ACCOMMODATE THE COUNTY'S WIDENING OF THOMPSON ROAD; AUTHORIZING PAYMENT BY THE CITY OF BAYTOWN IN AN AMOUNT NOT TO EXCEED THREE HUNDRED EIGHTY -TWO THOUSAND FOUR HUNDRED FOURTEEN AND 25/100 DOLLARS ($382,414.25); MAKING OTHER PROVISIONS RELATED THERETO; AND PROVIDING FOR THE EFFECTIVE DATE THEREOF. b. Liquid Chlorine Annual Contract - General Manager. Resolution No. 2009 -11 awards the Annual Liquid Chlorine Contract to DXI Industries, Inc. DXI had the low bid at $78,895.60 (133 tons @ $593.20 per ton). The bids were opened Monday, November 23, at 2:00 p.m.; bid results were attached to this item for review. The previous contract in December 2007 was awarded to Altivia for $79,667 (133 tons @ $599 per ton). Motion was made by Director Smith, seconded by Director Baldwin approving Resolution 2009 -11. The vote was as follows: The motion carried. Ayes: Directors: Baldwin, Mundinger, Smith, Gidley and President Sandhop Nays: None RESOLUTION NO.2009 -11 A RESOLUTION OF THE BOARD OF DIRECTORS OF THE BAYTOWN AREA WATER AUTHORITY ACCEPTING THE BID OF DXI INDUSTRIES, INC., FOR THE ANNUAL LIQUID CHLORINE CONTRACT AND AUTHORIZING PAYMENT BY THE BAYTOWN AREA WATER AUTHORITY, IN THE AMOUNT OF SEVENTY - EIGHT THOUSAND EIGHT HUNDRED NINETY -FIVE AND 60/100 DOLLARS ($78,895.60); MAKING OTHER PROVISIONS RELATED THERETO; AND PROVIDING FOR THE EFFECTIVE DATE THEREOF. Page 4 of 5 Minutes of the December 16, 2009 BAWA Board Meeting C. Liquid Ferric Chloride Annual Contract - General Manager. Resolution No. 2009 -12 awards the Annual Liquid Ferric Chloride Contract to Kemira Water Solutions, Inc., in the amount of $122,500 (500,000 pounds @ $.245 per pound). Bids were opened on Monday, November 23, 2009, at 3:00 p.m., and Kemira Water Solutions submitted the lowest bid. The previous contract in December 2007 was awarded to PVS Technologies for $113,700 (500,000 pounds @ $.2274). Motion was made by Director Mundinger, seconded by President Sandhop approving Resolution 2009 -12. The vote was as follows: The motion carried. Ayes: Directors: Baldwin, Mundinger, Smith, Gidley and President Sandhop Nays: None RESOLUTION NO.2009 -12 A RESOLUTION OF THE BOARD OF DIRECTORS OF THE BAYTOWN AREA WATER AUTHORITY ACCEPTING THE BID OF KEMIRA WATER SOLUTIONS, INC., FOR THE ANNUAL LIQUID FERRIC CHLORIDE CONTRACT AND AUTHORIZING PAYMENT BY THE BAYTOWN AREA WATER AUTHORITY, IN THE AMOUNT OF ONE HUNDRED TWENTY -TWO THOUSAND FIVE HUNDRED AND NO /100 DOLLARS ($122,500.00); MAKING OTHER PROVISIONS RELATED THERETO; AND PROVIDING FOR THE EFFECTIVE DATE THEREOF. 4. MANAGER'S REPORT General Manager, Garry Brumback wished Mike Hughes a happy retirement and happy holidays to all. Page 5 of 5 Minutes of the December 16, 2009 BAWA Board Meeting 5. ADJOURN Motion was made by Director Baldwin, seconded by Director Gidley adjourning the December 16, 2009 Regular Meeting. The vote was as follows: Ayes: Directors: Baldwin, Mundinger, Smith, Gidley and President Sandhop Nays: None The motion carried. President Sandhop adjourned the Regular Meeting on December 16, 2009 at 8:12 A.M.