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2017 04 06 MDD MinutesMINUTES OF THE REGULAR MEETING OF THE BOARD OF DIRECTORS OF THE BAYTOWN MUNICIPAL DEVELOPMENT DISTRICT April 06 2017 The Board of Directors of the Baytown Municipal Development District (MDD) met in a Regular Meeting on Thursday April 06. 2017, at 4:32 P M. in the Council Chamber of the Baytown City Hall, 2401 Market Street Baytown Texas with the following in attendance, Stephen DonCarlos Laura Alvarado Charles Johnson Gary Englert Mary Hernandez Robert Hoskins Dave Jurels Terry Sam Rick Davis Ignacio Ramirez, Sr Leticia Brysch President Director Director Director Director Director Director Director General Manager General Counsel Assistant Secretary President DonCarlos convened the April 06 2017 Municipal Development District (MDD) Board Regular Meeting with a quorum present at 4.32 P M. all members were present with the exception of Directors Reggie Brewer, David McCartney, and Chris Presley who were all absent. MINUTES a Consider approving the minutes of the Municipal Development District Board Regular Meeting held on November 03, 2016 A motion was made by Director Mary Hernandez and seconded by Director Gary Englert approving the November 03, 2016, MDD Board Regular Meeting minutes The vote was as follows Ayes Director Charles Johnson President Stephen H DonCarlos, Director Guy Englert, Director Mary Hernandez Director Robert C Hoskins, Director David P hriels, Director Laura Alvarado Director Terry San Nays None Other Secretary Reggie Brewer (Absent), Director David McCartney (Absent) Vice -President Chris Presley (Absent) Approved MDD Board Regular Meering Minutes April 06 2017 Page 2 of 4 b Consider approving the minutes of the Municipal Development District Board Regular Meeting held on February 02, 2017 A motion was made by Director Gary Englert and seconded by Director Robert C Hoskins approving the February 02 2017 MDD Board Regular Meeting minutes The vote was as follows Ayes Director Charles Johnson, President Stephen H DonCarlos Director Gary Englert Director Mary Hernandez, Director Robert C Hoskins Director David P lirrels Director Laura Alvarado, Director Terry Sam Nays None Other Secretary Reggie Brewer (Absent), Director David McCartney (Absent) Vice -President Chris Presley (Absent) Approved PROPOSED RESOLUTIONS a Consider a resolution authorizing an interlocal agreement with the City of Baytown to fund an economic development project in the Arts, Cultural and Entertainment Zoning District at 123 W Defee Street Deputy General Manager Bottoms presented the agenda item and stated that a developer is planning to design residential on the second floor and commercial on the bottom floor of the proposed location He stated that this agreement is for a $75,000 grant from the MDD to assist with the construction of the facility Additionally, he stated that the developer has put in over one million dollars into the project and assured that the value of the building will not decrease below $750,000 Director of Planning and Community Development, Tiffany Foster noted that the property owner has been working on it for a while and anticipates completion by December 2017 although the agreement actually allows them through July 2018 to complete the retail space at the bottom She stated that the budding will have seven (7) apartments and at least three (3) retail spaces She further stated that because the desire is to have an historic type fagade some improvements to the existing building prior to development is required, therefore the MDD funds will go towards the facade of the building A motion was made by Director Terry Sain and seconded by Director Robert C Hoskins approving Resolution No 304 regarding agenda item 2.a The vote was as follows Ayes Director Charles Johnson, President Stephen H DonCarlos Director Gary Englert Director Mary Hernandez, Director Robert C Hoskins Director David P Jimels Director Lam Alvarado Director Terry Sam MDD Board Regular Meeting Minutes April 06 2017 Page 3 of 4 Nays None Other Secretary Reggie Brewer (Absent) Director David McCartney (Absent), Vice Prestdent Chris Presley (Absent) Approved RESOLUTION NO 304 A RESOLUTION OF THE BOARD OF DIRECTORS OF THE BAYTOWN MUNICIPAL DEVELOPMENT DISTRICT AUTHORIZING THE PRESIDENT TO EXECUTE AND THE ASSISTANT SECRETARY TO ATTEST TO AN AGREEMENT FOR FUNDING AN ECONOMIC DEVELOPMENT PROJECT WITH THE CITY OF BAYTOWN, AUTHORIZING PAYMENT IN THE AMOUNT NOT TO EXCEED SEVENTY FIVE THOUSAND AND NO/100 DOLLARS ($75,000.00) AND PROVIDING FOR THE EFFECTIVE DATE THEREOF REPORTS a Present the Municipal Development District with an update regarding the Hotel and Conference Center Project General Manager Davis presented the Municipal Development District (MDD) with an update regarding the Hotel and Conference Center Project He stated that two RFQ proposals were received from Garfield and Gatehouse He stated that the RFP is in process ending on the 24th of April and that in May presentations will be received from the entities to allow staff to be in position to recommend a developer for this site He reminded the MDD Board that the City's commitment to this project is $15 million with the intent of using $2 million from the HOT fund as a contribution Additionally he noted that certificates of obligation of a little less than $1 million per year coming from the MDD will continue to service for this conference site Deputy General Manager Bottoms noted that the amounts of the funds may change due to there being two (2) entities, whereas the original amount was based discussion with one entity He noted that the HOT funds can be used for the conference center debt payment but there's a concern that the point at which subsidizing the conference center operations is unknown He further noted that staff would like to take some HOT funds and utilize it for debt service but currently planning on the MDD covering all debt service of approximately $936,000 General Manager Davis further noted that MDD's total projected revenue is in excess of $6 7 million During further discussion, President DonCarlos stated that he requested that a schedule of when funding would be available to move forward on the project be included in the RFP and preliminary indications from one of the firms was that there would be a quick timeline to have the funds available for the construction of the hotel. Additionally, General Manager Davis stated that realistically he suspects for construction to start this fall or early winter and that staff is moving forward with a master plan of the entire area. MDD Board Regular Meeting Minutes Apn106 2017 Page 4 of 4 MANAGER'S REPORT a Reminder that the next Baytown Municipal Development District meeting is scheduled for Thursday May 04, 2017, at 4.30 P M., in the City Council Chamber, 2401 Market Street, Baytown, Texas, 77520 General Manager Davis presented the agenda item and stated that the next Baytown Municipal Development District meeting is scheduled for Thursday, May 04 2017 at 4,30 P M. in the City Council Chamber, 2401 Market Street Baytown, Texas, 77520 ADJOURN A motion was made by Director Terry Sam and seconded by Director Robert C Hoskins adjourning the April 06 2017 MDD Board Regular Meeting The vote was as follows Ayes Director Charles Johnson President Stephen H DonCarlos, Director Gary Englert Director Mary Hernandez, Director Robert C Hoskins Director David P Jirrels Director Laura Alvarado, Director Terry Saint Nays None Other Secretary Reggie Brewer (Absent), Director David McCartney (Absent) Vice -President Chris Presley (Absent) Approved With there being no further business to discuss, President DonCarlos adjourned the April 06 2017, Municipal Development District (MDD) Board Regular Meeting at 4.41 P M Leticia Brysch Assistant City of Baytown