Ordinance No. 13,459ORDINANCE NO. 13,459
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF BAYTOWN, TEXAS,
AUTHORIZING AND DIRECTING THE CITY MANAGER TO EXECUTE AND
THE CITY CLERK TO ATTEST TO A PROFESSIONAL SERVICES AGREEMENT
WITH HART, GAUGLER & ASSOCIATES, INC., FOR THE DESIGN OF THE FIRE
TRAINING FACILITY - PHASE III PROJECT; AUTHORIZING PAYMENT BY THE
CITY OF BAYTOWN IN AN AMOUNT NOT TO EXCEED SIX HUNDRED
TWENTY-SEVEN THOUSAND FIVE HUNDRED FORTY AND NO/100 DOLLARS
($627,540.00); MAKING OTHER PROVISIONS RELATED THERETO; AND
PROVIDING FOR THE EFFECTIVE DATE THEREOF.
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BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF BAYTOWN, TEXAS:
Section 1: That the City Council of the City of Baytown, Texas, hereby authorizes and
directs the City Manager to execute and the City Clerk to attest to a Professional Services Agreement with
Hart, Gaugler & Associates, Inc., for the Fire Training Facility - Phase III Project. A copy of the
agreement is attached hereto, marked Exhibit "A," and made a part hereof for all intents and purposes.
Section 2: That the City Council of the City of Baytown authorizes payment to Hart,
Gaugler & Associates, Inc., in an amount not to exceed SIX HUNDRED TWENTY-SEVEN
THOUSAND FIVE HUNDRED FORTY AND N0/100 DOLLARS ($627,540.00) for professional
services in accordance with the agreement authorized in Section 1 hereinabove.
Section 3: That the City Manager is hereby granted general authority to approve a decrease
or an increase in costs by FIFTY THOUSAND AND N0/100 DOLLARS ($50,000.00) or less, provided
that the amount authorized in Section 2 hereof may not be increased by more than twenty-five percent
(25%).
Section 4: This ordinance shall take effect immediately"
and after its passage by the
City Council of the City of Baytown. /
7
INTRODUCED, READ, and PASSED by the affirmative vOof the City Council of the City of
Baytown, this the 27h day of April, 2017. / 1� A
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APPROVED AS TO FORM: `n'• •`�{
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11COBFSOBLegahKaren.FilesZityCouncil) rdinances\2017\Apri127HGA-FireTrainingFacilityPhaselllProject.doc
Exhibit "A"
STANDARD FORM OF AGREEMENT
BETWEEN OWNER AND ENGINEER
FOR
PROFESSIONAL SERVICES
THIS AGREEMENT effective as of the _ day of April, 2017 ("Effective Date"),
Between
City of Baytown ("OWNER")
and
Hart, Gaugler & Associates, Inc. (`ENGINEER")
ENGINEER shall perform professional services necessary for the construction of the Baytown Fire Training Center
Phase H Project ("Project'). The Project entails Phase III of the construction of a state-of-the-art Fire Training
Center on Bayway Drive south of W. Baker Rd, including, but not limited to, the following:
D A single story training classroom building including offices, student lounge, restrooms and storage areas
building to be approximately 6,100 square feet;
➢ An industrial prop for industry training located in the industrial area on the master plan;
➢ Additional paving and roadwork providing access to new classroom building and props;
➢ Sanitary sewer, water, and power for the overall build -out — utilities to be provided up to edges of pavement
;provided in Phase H so utilities can be extended in future phases without removing pavement; and
➢ Landscape per the OWNER's requirements.
OWNER and ENGINEER in consideration of their mutual covenants as set forth herein agree as follows:
Standard .Form of Agreement
Between Owner and Engineer for Professional Services
Page 1 of 13
TABLE OF CONTENTS Page
ARTICLE 1 - SERVICES OF ENGINEER........................................................................................................................ 3
1.01 Scope................................................................................................................................................................. 3
ARTICLE 2 - OWNER'S RESPONSIBILITIES................................................................................................................. 3
2.01 General...............................................................................................................................................................3
ARTICLE 3 - TIMES FOR RENDERING SERVICES...................................................................................................... 3
3.01 General............................................................................................................................................................... 3
3.02 Suspension .................... »..................... .......... ..... ..... 3
ARTICLE 4 - PAYMENTS TO ENGINEER...................................................................................................................... 3
4.01 Methods of Payment for Services and Reimbursable Expenses of ENGINEER ............................................. 3
4.02 Other Provisions Concerning Payments............................................................................................................ 3
ARTICLE 5 - OPINIONS OF COST..................... ........................................... » 4
5.01 Opinions of Probable Construction Cost.......................................................................................................... 4
5.02 Designing to Construction Cost Limit.............................................................................................................. 4
5.03 Opinions of Total Project Costs . , .... .............................. ..................... ;..a............ 4
ARTICLE 6 - GENERAL CONSIDERATIONS................................................................................................................. 4
6.01 Standards of Performance ............. ..............„................................:.......... ......... ....... .............. ... , ..... 4
6.02 Authorized Project Representatives.................................................................................................................. 5
6.03 Design without Construction Phase Services.................................................................................................... 5
6.04 Use of Documents.............»...............................-.................,............................................................................ 5
6.05 Insurance............................................................................................................................................................ 6
6.06 Termination....................................................................................................................................................... 6
6.07 Controlling Law—, .............. ............. . . .............. ............. . . . ........... . ............ ; ...................... . ............. . ........ 7
6.08 Successors, Assigns, and Beneficiaries............................................................................................................. 7
6.09 Dispute Resolution............................................................................................. ................... .- .................. 7
6.10 Hazardous Environmental Condition ......... »..... ........................... ......... ........... ...... a ........... ........,......... 7
6.11 Allocation of Risks... ... .............................. .......................... ................ ................................................ 8
6.12 Notices............................................................................................................................................................... 8
6.13 Survival.............................................................................................................................................................. 8
6.14 Severability ........................................................................................................................................................ 8
6.15 Waiver............................................................................................................................................................... 8
6.16 Headings............................................................................................................................................................ 8
ARTICLE7 - DEFINITIONS.............................................................................................................................................. 8
7.01 Defined Terms.................................................................................................................................................. 8
ARTICLE 8 - EXHIBITS AND SPECIAL PROVISIONS.........................................................................................., 11
8.01 Exhibits Included............................................................................................................................................A l
8.02 Total Agreement..............................................................................................................................................12
Standard Form of Agreement
Between Owner and Engineer for Professional Services
Page 2 of 13
ARTICLE 1- SERVICES OF ENGINEER
1.01 Scope
A. ENGINEER, as an independent contractor, shall
provide the Basic and Additional Services set forth herein and
in Exhibit A.
B. Upon issuance of a notice to proceed by the
OWNER, ENGINEER is authorized to begin Basic Services
as set forth in Exhibit A.
C. (Deleted).
ARTICLE, 2 - OWNER'S RESPONSIBILITIES
2.01 General
A. OWNER shall have the responsibilities set forth
herein and in Exhibit B.
ARTICLE 3 - TIMES FOR RENDERING SERVICES
3.01 General
A. (Modified) ENGINEER's services and compensation
under this Agreement have been agreed to for the Project.
ENGINEER's obligation to render services hereunder will be
for whatever period necessary for the final completion of said
services.
B. (Deleted).
C. (Modified) For purposes of this Agreement the tern
"day" means a calendar day of 24 hours.
3.02 Suspension
A. (Deleted)
B. (Modified) If ENGINEER's services are delayed or
suspended in whole or in part by OWNER, ENGINEER may
be entitled to equitable adjustment of rates and amounts of
compensation provided for elsewhere in this Agreement to
reflect, reasonable costs incurred by ENGINEER in
connection with, among other things, such delay or suspension
and reactivation and the fact that the time for performance
under flus Agreement has been revised, unless such delay or
suspension is caused in whole or in part by the ENGINEER,
its officers, agents, or employees. If ENGINEER. causes or
contributes to the delay or suspension, ENGINEER shall have
no right to seek additional compensation.
ARTICLE 4 - PAYMENTS TO ENGINEER
4.01 Methods of Payment for Services and
Reimbursable Expenses of ENGINEER
A. For Basic Services. OWNER shall pay ENGINEER
for Basic Services performed or furnished under Exhibit A,
Part 1, as set forth in Exhibit C.
B. For Additional Services. OWNER shall pay
ENGINEER for Additional Services performed or furnished
under Exhibit A, Part 2, as set forth in Exhibit C.
C. (Modified) For Reimbursable Expenses. In
addition to payments provided for in paragraphs 4.01.A and
4.01.13, OWNER shall pay ENGINEER for Reimbursable
Expenses incurred by ENGINEER and .ENGINEER's
Consultants as set forth in Exhibit C. However, all expenses
associated with meals and lodging must be approved in
writing by OWNER prior to ENGINEER incurring any
expense associated therewith; otherwise, the parties hereto
agree and understand that OWNER shall not be liable and
ENGINEER shall not make a claim against OWNER for any
such expenses.
4.02 Other Provisions Concerning Payments
A. Preparation of Invoices. Invoices will be prepared
in accordance with OWNER's standard processing practices
and will be submitted to OWNER monthly via mail or email
by ENGINEER, unless otherwise agreed. ENGINEER shall
supply detailed back-up information along with each invoice
in order for the OWNER to effectively evaluate the fees and
charges. The amount billed in each invoice will be calculated
as set forth in Exhibit C. Invoices shall be received. by the
OWNER not later than sixty (60) days from the date the
ENGINEER and/or its subconsultants perform the services or
incur the expense. Failure by PNGINEER to comply with the
requirements herein in a timely manner with this requirement
shall result in the ENGINEER'S invoice being deified.
B. (Modified) Payment of Invoices. Invoices are due
and payable within 30 days after the receipt of the invoice and
the necessary backup information. If OWNER fails to make
any payment due ENGINEER for services and expenses
within 30 days after receipt of RNOTNEFR's invoice and the
required backup documentation therefor, the amounts due
ENGINEER will accrue interest at the rate set forth in
Section 2251.025 of the Texas Government Code (or the
maximum rate of interest permitted by law, if less) after the
Standard Form of Agreement
Between Owner and Engineer for Professional Services
Page 3 of 13
30th day. ENGINEER may after giving seven days' written
notice to OWNER suspend services under this Agreement
until ENGINEER has been paid in full all amounts due for
services, expenses, and other related charges. However, it is
expressly understood and agreed that ENGINEER will not
charge any interest or penalty as set forth herein on any
portion of an invoice that is disputed and/or withheld in
accordance with paragraph 4.02 and that ENGINEER will not
suspend services under the agreement on account of a
disputed invoice or on account of monies withheld. All
payments will be credited first to principal and then to interest.
C. Disputed Imbices. In the event of a disputed or
contested invoice, only that portion so contested may be
withheld from payment, and the undisputed portion will be
paid.
D. Payments Upon Termination.
1. vi the event of any termination under section
6.06, ENGINEER will be entitled to invoice OWNER
and will be paid in accordance with Exhibit C for all
services performed or furnished and all Reimbursable
Expenses incurred through the effective date of
termination; provided all instruments of service have been
tendered to the OWNER.
2. (Deleted)
E. (Modified) Records of EIVGINF.FR's Cavus.
Records of ENGINEER's costs pertinent to ENGINEER's
compensation under this Agreement shall be kept in
accordance with generally accepted accounting practices.
Copies of such records will be made available to OWNER
upon request at no cost to OWNER-
F.
WNER
F. Legislative Actions. In the event of legislative
actions after the Effective Date of the Agreement by any level
of government that impose taxes, fees, or costs on
ENGINEER's services or other costs in connection with this
Project or compensation therefor, such new tares, fees, or
costs shall be invoiced to and paid by OWNER as a
Reimbursable Expense to which a Factor of 1.0 shall be
applied. Should such taxes, fees, or costs be imposed, they
shall be in addition to ENGINEER's estimated total
compensation.
G. (Added) Indebtedness. If ENGINEER, at any time
during the term of this agreement, incurs a debt, as the word
is defined in section 2-662 of the Code of Ordinances of the
City of Baytown, it shall immediately notify the OWNER's
Director of Finance in writing. If the OWNER's Director of
Finance becomes aware that the ENGINEER has incurred a
debt, the OWNER's Director of Finance shall immediately
notify the ENGINEER in writing. If the ENGINEER does
not pay the debt within 30 days of either such notification,
the OWNER's Director of Finance may deduct funds in an
amount equal to the debt from any payments owed to the
ENGINEER under this Agreement, and the ENGINEER
waives any recourse therefor.
ARTICLE 5 - OPINIONS OF COST
5.01 Opinions of Probable Construction Cost
A. ENGINEER's opinions of probable Construction
Cost provided for herein are to be made on the basis of
ENGINEER's experience and qualifications and represent
ENGINEER's best judgment as an experienced and qualified
professional generally familiar with the industry. However.
since ENGINEER has no control over the cost of labor,
materials, equipment, or services furnished by others, or over
the Contractor's methods of determining prices, or over
competitive bidding or market conditions, ENGINEER cannot
and does not guarantee that proposals, bids, or actual
Construction Cost will not vary from opinions of probable
Construction Cost prepared by ENGINEER. If OWNER
wishes greater assurance as to probable Construction Cost,
OWNER shall employ an independent cost estimator as
provided in Exhibit B.
5.02 Designing to Construction Cost Limit
A. (Deleted)
5.03 Opinions of Total Project Costs
A. (Deleted)
ARTICLE 6 - GENERAL CONSIDERATIONS
6.01 Standards of Performance
A. (Modified) The standard of care for all professional
engineering and related services performed or furnished by
ENGINEER under this Agreement will be the care and skill
ordinarily used by members of ENGINEER's profession
practicing wider similar circumstances at the same time and in
the same locality.
B. (Modified) ENGINEER shall be responsible for the
technical accuracy of its services and documents resulting
therefrom, and OWNER shall not be responsible for
discovering deficiencies therein. ENGINEER shall correct
such deficiencies without additional compensation except to
Lite extent such action is directly attributable to deficiencies in
Standard Form of Agreement.
Between Owner and Engineer for Professional Services
Page 4 of 13
OWNER -furnished information upon which ENGINEER is
authorized to rely as provided in Section 6.01.E.
C. ENGINEER shall perform or famish professional
engineering and related services in all phases of the Project to
which this Agreement applies. ENGINEER shall serve as
OWNER's prime professional for the Project. ENGINEER
may employ such ENGINEER's Consultants as ENGI,NEER
deems necessary to assist in the performance or furnishing of
the services. ENGINEER shall not be required to employ any
ENGINEER's Consultant unacceptable to ENGINEER.
D. ENGINEER and OWNER shall comply with
applicable Laws or Regulations and OWNER -mandated
standards. This Agreement is based on these requirements as
of its Effective Date. Changes to these requirements after the
EtTectivc Date of this Agreement may be the basis for
modifications to OWNER's responsibilities or to
ENGINEER's scope of services, times of performance, or
compensation.
E. (Modified) OWNER shall be responsible for, and
ENGINEER may rely upon, the accuracy and completeness of
all requirements, programs, instructions, reports, data, and
other information furnished by OWNER to ENGINEER
pursuant to this Agreement, unless expressly stated or
communicated otherwise by OWNER. ENGINEER may use
such requirements, reports, data, and information in
performing or furnishing services under this Agreement.
F. OWNER shall make decisions and carry out its other
responsibilities in a timely manner and shall bear all costs
incident thereto so as not to delay the services of ENGINEER
G. Prior to the commencement of the Construction
Phase, OWNER shall notify ENGINEER of any variations
from the language indicated in Exhibit E, "Notice of
Acceptability of Work," or of any other notice or certification
that ENGINEER will be requested to provide to OWNER or
third parties in connection with the Project. OWNER and
ENGINEER shall reach agreement on the terms of any such
requested notice or certification, and OWNER shall authorize
such Additional Services as are necessary to enable
I-:NGINEER to provide the notices or certifications requested.
H. (Modified) ENGINEER shall not be required to sign
any documents, no matter by whom requested, that would
result in ENGINEER's having to certify, guarantee or warrant
the existence of conditions whose existence ENGINEER
cannot ascertain; provided, that ENGINEER has exercised
due diligence and was not otherwise required to certify,
guarantee or warrant the existence of such conditions.
I. During the Construction Phase, ENGINEER shall
not supervise, direct, or have control over Contractor's work,
nor shall ENGINEER have authority over or responsibility for
the means, methods, techniques, sequences, or procedures of
construction selected by Contractor, for safety precautions and
programs incident to the Contractor's work in progress, nor
for any failure of Contractor to comply with Laws and
Regulations applicable to Contractor's furnishing and
performing the Work.
J. (Modified) ENGINEER neither guarantees the
performance of any Contractor nor assumes responsibility for
any Contractor's failure to furnish and perform the Work in
accordance with the Contract Documents. However, nothing
contained in this paragraph shall be construed so as to absolve
ENGINEER from liability for any such failure about which
ENGINEER knew or should have known existed in the
exercise of ENGINEER's services under this Agreement.
K (Modified) ENGINEER shall not be responsible for
the acts or omissions of any Contractor(s), subcontractor or
supplier, or of any of the Contractor's agents or employees or
any other persons (except ENGINEER's own employees and
its consultants for which it is legally liable) at the Site or
otherwise furnishing or performing any of the Contractor's
work; or for any decision made on interpretations or
clarifications of the Contract Documents given by OWNER
without consultation and advice of ENGINEER.
L. (Modified) The General Conditions for any
construction contract documents prepared hereunder are to be
the Standard Form of Agreement between Owner and
Contractor and as approved by OWNER in writing.
6.01 Authorized Project Representatives
A. Contemporaneous with the execution of this
Agreement, ENGINEER and OWNER shall designate
specific individuals to act as ENGINEER's and OWNER's
representatives with respect to the services to be performed or
furnished by ENGINEER and responsibilities of OWNER
under this Agreement. Such individuals shall have authority
to transmit instructions, receive information, and render
decisions relative to the Project on behalf of each respective
party-
6.03
ly
6.03 Design without Construction Phase Services
(Deleted).
6.04 Use of Documents
A. (Modified) Upon execution of this Agreement, the
ENGHSMER grants to the OWNER an ownership interest in
Standard Form of Agreement
Between Owner and Engineer for Professional Services
Page 5 of 13
the Instruments of Service. The ENGINEER shall obtain
similar interests from the OWNER and the ENGINEER's
consultants consistent with this Agreement. Within seven
days of any termination or expiration of this Agreement, the
ENGINEER shall be required to tender to OWNER all
Instruments of Service; provided OWNER has paid all
monies, excluding any disputed amount, due and owing to
ENGINEER in accordance with this Agreement. With such
ownership interest, it is expressly understood by the parties
hereto that the OWNER may use the Instruments of Service
for any purposes which the OWNER sees fit, including, but
not limited to, subsequent construction, reconstruction,
alteration, and/or repairs of the Project. As a condition to the
OWNER's use of the Instruments of Service, the OWNER
hereby expressly agrees to remove the ENGINEER's name
and all references to the ENGINEER, and its consultants from
the Documents. The OWNER hereby releases any and all
claims which the OWNER could make arising out of or in
connection with any reuse of the documents by the OWNER.
This release of claims for the matters covered in this
Paragraph 6.04.A shall be for the benefit of the ENGINEER,
its officers, and employees and sub -consultants, as well as
their successors and assigns.
B. (Modified) Copies of OWNER -furnished data that
may be relied upon by ENGINEER are limited to the printed
copies that are delivered to ENGINEER pursuant to Exhibit B
unless otherwise expressly stated or communicated by
OWNER. Files in electronic media format of text, data,
graphics, or of other types that are furnished by OWNER to
ENGINEER are only for convenience of ENGINEER. Any
conclusion or information obtained or derived from such
electronic files will be at the user's sole risk.
C. Copies of Documents that may be relied upon by
OWNER are limited to the printed copies (also known as hard
copies) that are signed or sealed by the ENGINEER. Files in
electronic media format of text, data, graphics, or of other
types that are furnished by ENGINEER to OWNER are only
for convenience of OWNER. Any conclusion or information
obtained or derived from such electronic files will be at the
user's sole risk.
D. Because data stored in electronic media format can
deteriorate or be modified inadvertently or otherwise without
authorization of the data's creator, the party receiving
electronic files agrees that it will perform acceptance tests or
procedures within 60 days, after which the receiving party
shall be deemed to have accepted the data thus transferred.
The party delivering the electronic files will correct any errors
detected within the 60 -day acceptance period. ENGINEER
shall not be responsible to maintain documents stored in
electronic media format after acceptance by OWNER.
E. When transferring documents in electronic media
format, ENGINEER makes no representations as to long-term
compatibility, usability, or readability of documents resulting
from the use of software application packages, operating
systems, or computer hardware differing from those used by
ENGINEER at the beginning of this Project.
F. (_Modified) Any use of the Documents on any
extension of the Project or on any other project shall be at
OWNER's sole risk and OWNER hereby releases
ENGINEER from any liability associated solely with the reuse
of the Documents.
G. If there is a discrepancy between the electronic files
and the hard copies, the hard copies govern.
H. Any verification or adaptation of the Documents for
extensions of the Project or for any other project will entitle
ENGINEER to further compensation at rates to be agreed
upon by OWNER and ENGINEER,
6.05 Insurance
A. ENGINEER shall procure and maintain insurance as
set forth in Exhibit G, "Insurance."
B. Not used.
C. Not used.
D. Not used.
E. Not used.
F. At any time, OWNER may request that ENGINEER,
at OWNER's sole expense, provide additional insurance
coverage, increased limits, or revised deductibles that arc
more protective than those specified in Exhibit G. If so
requested by OWNER, with the concurrence of ENGINEER,
and if commercially available, ENGINEER shall obtain and
shall require ENGIIVEER's Consultants to obtain such
additional insurance coverage, different limits, or revised
deductibles for such periods of time as requested by OWNER,
and Exhibit G will be supplemented to incorporate these
requirements.
6.06 Termination
A. (Modified) The obligations hereunder may be
terminated:
1. For cause,
Standard Form of Agreement
Between Owner and Engineer for Professional Services
Page 6 of 13
a. (Modified) By either party upon 30 days'
written notice in the event of failure by the other
party to perform in accordance with the terms hereof
through no fault of the terminating party; or
b. By ENGINEER upon seven days written
notice if ENGINEER is being requested by OWNER
to famish or perform services contrary to
ENGINEER's responsibility as a licensed
professional.
c. Notwithstanding the foregoing, this
Agreement will not terminate as a result of such
substantial failure if the party receiving such notice
begins, within seven days of receipt of such notice, to
correct its failure to perform and proceeds diligently
to cure such failure within no more than 30 days of
receipt thereof, provided, however, that if and to the
extent such substantial failure cannot be reasonably
cured within such 30 day period, and if such party
has diligently attempted to cure the same and
thereafter continues diligently to cure the same then
the cure period provided for herein shall extend up
to, but in no case more than 60 days after the date of
receipt of the notice.
2. For convenience by OWNER effective upon the
receipt of notice by ENGINEER.
B. Not used.
6.07 Controlling Law
A. This Agreement is to be governed by the law of the
state in which the Project is located. Venue for all purposes
shall be in Harris County, Texas.
6.08 Successors, Assigns, and Beneficiaries
A. OWNER and ENGINEER each is hereby bound and
the partners, successors, executors, administrators and legal
representatives of OWNER and ENGINEER (and to the
extent permitted by paragraph 6.08.13 the assigns of OWNER
and ENGINEER) are hereby bound to the other party to this
Agreement and to the partners, successors, executors,
administrators and legal representatives (and said assigns) of
such other party, in respect of all covenants, agreements and
obligations of this Agreement.
B. Neither OWNER nor ENGINEER may assign,
sublet, or transfer any rights under or interest (including, but
without limitation, moneys that are due or may become due) in
this Agreement without the written consent of the other,
except to the extent that any assignment, subletting, or transfer
is mandated or restricted by law. Unless specifically stated to
the contrary in any written consent to an assignment, no
assignment will release or discharge the assignor from any
duty or responsibility under this Agreement.
C. Unless expressly provided otherwise in this
Agreement:
1. Nothing in this Agreement shall be construed to
create, impose, or give rise to any duty owed by OWNER
or ENGINEER to any Contractor, Contractor's
subcontractor, supplier, other individual or entity, or to
any surety for or employee of any of them.
2. All duties and responsibilities undertaken
pursuant to this Agreement will be for the sole and
exclusive benefit of OWNER and ENGINEER and not
for the benefit of any other party. 17he OWNER agrees
that the substance of the provisions of this paragraph
6.08.0 shall appear in the Contract Documents.
6.09 Not Used.
6.10 hazardous Environmental Condition
A. OWNER represents to ENGINEER that to the best
of its knowledge a Hazardous Enviromncntal Condition does
not exist.
B. (Modified) OWNER has disclosed to the best of
its knowledge and belief to ENGINEER the existence of all
Asbestos, PCB's, Petroleum, Hazardous Waste, or
Radioactive Material located at or near the Site, including
type, quantity and location.
C. (Modified) If a Hazardous Environmental
Condition is encountered or alleged, ENGINEER shall have
the obligation to notify OWNER on or before the next
business day of the same.
D. It is acknowledged by both parties that
ENGINEER's scope of services does not include any services
related to a Hazardous Environmental Condition. In the event
ENGINEER or any other party encounters a Hazardous
Environmental Condition, ENGINEER may, at its option and
without liability for consequential or any other damages,
suspend performance of services on the portion of the Project
affected thereby until OWNER: (i) retains appropriate
specialist consultant(s) or contractor(s) to identify and, as
appropriate, abate, remediate, or remove the Hazardous
Environmental Condition; and (ii) warrants that the Site is in
full compliance with applicable Laws and Regulations.
Standard Form of Agreement
Between Owner and Engineer for Professional Services
Page 7 of 13
E. OWNER acknowledges that ENGINEER is
performing professional services for OWNER and that
ENGINEER is not and shall not be required to become an
"arranger," "operator," "generator," or "transporter" of
hazardous substances, as defined in the Comprehensive
Environmental Response, Compensation, and Liability Act of
1990 (CERCLA), which are or may be encountered at or near
the Site in connection with ENGINEER's activities under this
Agreement.
F. If ENGINEER's services under this Agreement
cannot be performed because of a Hazardous Environmental
Condition, the existence of the condition shall justify
ENGINEER's terminating this Agreement for cause on 30
days notice.
6.11 Allocation of Risks
A. (Modified) Indemnification. See Exhibit K.
B. (Added) Notwithstanding anything to the contrary
contained in this Agreement, the OWNER and ENGINEER
hereby agree that no claim or dispute between the OWNER
and ENGINEER arising out of or relating to this Agreement
shall be decided by any arbitration proceeding including,
without limitation, any proceeding under the Federal
Arbitration Act (9 U.S.C. Sections 1-14), or any applicable
State arbitration statute, including, but not limited to, the
Texas General Arbitration Act, provided that in the event that
the OWNER is subjected to an arbitration. proceeding
notwithstanding this provision, ENGINEER consents to be
joined in the arbitration proceeding if ENGINEER'S presence
is required or requested by the OWNER for complete relief to
be recorded in the arbitration proceeding.
6.12 Notices
A. (Modified) Any notice required under this
Agreement will be in writing, addressed to the appropriate
party at its address on the signature page and given personally,
or by registered or certified mail postage prepaid, or by a
commercial courier service. Additionally, notices may be
given via facsimile or by electronic mail if such notice is also
given personally, or by registered or certified mail or by a
commercial courier service. All notices shall be effective
upon the date of receipt.
6.13 Survival
A. (Modified) All express representations,
indemnifications, and limitations of liability included in this
Agreement will survive its completion or termination for any
reason.
6.14 Severability
A. Any provision or part of the Agreement held to be
void or unenforceable under any Laws or Regulations shall be
deemed stricken, and all remaining provisions shall continue
to be valid and binding upon OWNER and ENGINEER, who
agree that the Agreement shall be reformed to replace such
stricken provision or part thereof with a valid and enforceable
provision that comes as close as possible to expressing the
intention of the stricken provision.
6.15 Waiver
A. Non -enforcement of any provision by either party
shall not constitute a waiver of that provision, nor shall it
affect the enforceability of that provision or of the remainder
of this Agreement.
6.16 Headings
A. The headings used in this Agreement arc For general
reference only and do not have special significance.
ARTICLE 7 - DEFINITIONS
7.01 Defined 'Terms
A. Wherever used in this Agreement (including the
Exhibits hereto) and printed with initial or all capital letters,
the terms listed below have the meanings indicated, which
are applicable to both the singular and plural thereof:
1. Addenda --Written or graphic instruments issued
prior to the opening of Bids which clarify, correct, or
change the Bidding Documents.
2. Additional Sendces—The services to be
performed for or furnished to OWNER by ENGINEER in
accordance with Exhibit A, Part 2 of this Agreement.
3. Agreement—This "Standard Form of Agreement
between OWNER and ENGINEER for Professional
Services," including those Exhibits listed in Article 8
hereof.
Standard Form of Agreement
Between Owner and Engineer for Professional Services
Page 8 of 13
4. Application for Payment—The form acceptable
to ENGINEER which is to be used by Contractor in
requesting progress or final payments for the completion
of its Work and which is to be accompanied by such
supporting documentation as is required by the Contract
Documents.
5. Asbestos—Any material that contains more than
one percent asbestos and is friable or is releasing asbestos
fibers into the air above current action levels established
by the United States Occupational Safety and Health
Administration.
6. Basic Services—The services to be performed
for or furnished to OWNER by ENGINEER in
accordance with Exhibit A, Part 1, of this Agreement.
7. Bid --The offer or proposal of the bidder
submitted on the prescribed form setting forth the prices
for the Work to be performed.
8. Bidding Documents—The advertisement or
invitation to Bid, instructions to bidders, the Bid form and
attachments, the Bid bond, if any, the proposed Contract
Documents, and all Addenda, if any.
9. Change Order—A document recommended by
ENGINEER, which is signed by Contractor and OWNER
to authorize an addition, deletion or revision in the Work,
or an adjustment in the Contract Price or the Contract
Times, issued on or after the Effective Date of the
Construction Agreement.
10. Construction Agreement—The written
instrument which is evidence of the agreement, contained
in the Contract Documents, between OWNER and
Contractor covering the Work.
11. Construction Contract—The entire and
integrated written agreement between the OWNER and
Contractor concerning the Work.
12. Construction Cost—The cost to OWNER of
those portions of the entire Project designed or specified
by ENGINEER. Construction Cost does not include
costs of services of ENGINEER or other design
professionals and consultants, cost of land, rights-of-way,
or compensation for damages to properties, or OWNER's
costs for legal, accounting, insurance counseling or
auditing services, or interest and financing charges
incurred in connection with the Project, or the cost of
other services to be provided by others to OWNER
pursuant to Exhibit B of this Agreement. Construction
Cost is one of the items comprising Total Project Costs.
13. (Modified) Contract Documents --Documents
that establish the rights and obligations of the parties
engaged in construction and include the Construction
Agreement between OWNER and Contractor and all
documents referenced therein, Addenda (which pertain to
the Contract Documents), Contractor's Bid (including
documentation accompanying the Bid and any post -Bid
documentation submitted prior to the notice of award)
when attached as an exhibit to the Construction
Agreement, the notice to proceed, the bonds, appropriate
certifications, insurance documents the General
Conditions, the Supplementary Conditions, the
Specifications and the Drawings as the same are more
specifically identified in the Construction Agreement,
together with all Written Amendments, Change Orders,
Work Change Directives, Field Orders, and
ENGINEER's written interpretations and clarifications
issued on or after the Effective Date of the Construction
Agreement. Approved Shop Drawings and the reports
and drawings of subsurface and physical conditions are
not Contract Documents.
14. Contract Price—The moneys payable by
OWNER to Contractor for completion of the Work in
accordance with the Contract Documents and as stated in
the Construction Agreement.
15. Contract Times--Thc numbers of days or the
dates stated in the Construction Agreement to: (i) achieve
Final Completion, and (ii) complete the Work so that it is
ready for final payment as evidenced by ENGINEER's
written recommendation of final payment.
16. Contractor—An individual or entity with whom
OWNER enters into a Construction Agreement.
17. Correction Period --The time after Final
Completion during which Contractor must correct, at no
cost to OWNER, any Defective Work, normally one year
after the date of Final Completion or such longer period
of time as may be prescribed by Laws or Regulations or
by the terms of any applicable special guarantee or
specific provision of the Contract Documents.
18. Defective—An adjective which, when modifying
the word Work, refers to Work that is unsatisfactory,
faulty, or deficient, in that it does not conform to the
Contract Documents, or does not meet the requirements
of any inspection, reference standard, test, or approval
referred to in the Contract Documents, or has been
damaged prior to ENGINEER's recommendation of final
payment.
Standard Form of Agreement
Between Owner and Engineer for Professional Services
Page 9 of 13
19. Documents—Data, Reports, Drawings,
Specifications, Record Drawings, and other deliverables,
whether in printed or electronic media format, provided
or famished in appropriate phases by ENGII EER to
OWNER pursuant to this Agreement.
20. Draivrngs--That part of the Contract Documents
prepared or approved by ENGINEER which graphically
shows the scope, extent, and character of the Work to be
performed by Contractor. Shop Drawings are not
Drawings as so defined.
21. Effective Date of the Construction Agreement—
The date indicated in the Construction Agreement on
which it becomes effective, but if no such date is
indicated, it means the date on which the Construction
Agreement is signed and delivered by the last of the two
parties to sign and deliver.
22. Effective Date of the Agreement—The date
indicated in this Agreement on which it becomes
effective, but if no such date is indicated, it means the
date on which the Agreement is signed and delivered by
the last of the two parties to sign and deliver.
23. E-NGINEER's Consultants --Individuals or
entities having a contract with ENGINEER to furnish
services with respect to this Project as ENGINEER's
independent professional associates, consultants,
subcontractors, or vendors. The term ENGINEER
includes ENGINEER's Consultants.
24. Field Order—A written order issued by
ENGINEER which directs minor changes in the Work
but which does not involve a change in the Contract Price
or the Contract Times.
25. Final Completion shall mean that all work has
been completed, all final punch list items have been
inspected and satisfactorily completed, all payments to
subcontractors have been made, all documentation and
warranties have been submitted, all closeout documents
have been executed and approved by the OWNER, and
the Project has been finally accepted by the OWNER.
26. General Conditions -That part of the Contract
Documents which sets forth terns, conditions, and
procedures that govern the Work to be performed or
furnished by Contractor with respect to the Project.
27. Hazardous Environmental Condition --The
presence at the Site of Asbestos, PCB's, Petroleum,
Hazardous Waste, or Radioactive Materials in such
quantities or circumstances that may present a substantial
danger to persons or property exposed thereto in
connection with the Work.
2$. Hazardous Waste—The term Hazardous Waste
shall have the meaning provided in Section 1004 of the
Solid Waste Disposal Act (42 USC Section 6903) as
amended from time to time.
29. Laws and Regulations; Laws or Regulations --
Any and all applicable laws, rules, regulations,
ordinances, codes, standards, and orders of any and all
governmental bodies, agencies, authorities, and courts
having jurisdiction.
30. PCB's—Polychlorinated biphenyls.
31. Petroleum—Petroleum, including crude oil or
any fraction thereof which is liquid at standard conditions
of temperature and pressure (60 degrees Fahrenheit and
14.7 pounds per square inch absolute), such as oil,
petroleum, fuel oil, oil sludge, oil refuse, gasoline,
kerosene, and oil mixed with other non -Hazardous Waste
and crude oils.
32. Radioactive Materials—Source, special nuclear,
or byproduct material as defined by the Atomic Energy
Act of 1954 (42 USC Section 2011 et seq.) as amended
from time to time.
33. Record Drawings --The Drawings as issued for
construction on which the ENGLNEER, upon completion
of the Work, has shown changes due to Addenda or
Change Orders and other information which ENGINEER
considers significant based on record documents
furnished by Contractor to ENGINEER and which were
annotated by Contractor to show changes made during
construction.
34. Reimbursable Expenses—The expenses incurred
directly by ENGINEER in connection with the
performing or furnishing of Basic and Additional
Services for the Project for which OWNER shall pay
ENGINEER as indicated in Exhibit C.
35. Resident Project Representative --The
authorized representative of ENGINEER, if any, assigned
to assist ENGINEER at the Site during the Construction
Phase. The Resident Project Representative will be
ENGINEER's agent or employee and under
ENGINEER's supervision. As used herein, the term
Resident Project Representative includes any assistants of
Resident Project Representative agreed to by OWNER.
The duties and responsibilities of the Resident Project
Representative are as set forth in Exhibit D.
Standard Form of Agreement
Between Owner and Engineer for Professional Services
Page 10 of 13
36. Samples --Physical examples of materials,
equipment, or workmanship that are representative of
some portion of the Work and which establish the
standards by which such portion of the Work will be
judged.
37. Shop Drawings—All drawings, diagrams,
illustrations, schedules, and other data or information
which are specifically prepared or assembled by or for
Contractor and submitted by Contractor to ENGINEER
to illustrate some portion of the Work.
38. Site—Lands or areas indicated in the Contract
Documents as being furnished by OWNER upon which
the Work is to be performed, rights-of-way and easements
for access thereto, and such other lands furnished by
OWNER which are designated for use of Contractor.
39. Specifications—That part of the Contract
Documents consisting of written technical descriptions of
materials, equipment, systems, standards, and
workmanship as applied to the. Work and certain
administrative details applicable thereto.
40. Substantial Completion --The time at which the
Work (or a specified part thereof) has progressed to the
point where, in the opinion of ENGINEER, the Work (or
a specified part thereof) is sufficiently complete, in
accordance with the Contract Documents, so that the
Work (or a specified part thereof) can be utilized for the
purposes for which it is intended. The terms
"substantially complete" and "substantially completed" as
applied to all or part of the Work refer to Substantial
Completion thereof.
41. Supplementary Conditions --That part of the
Contract Documents which amends or supplements the
General Conditions.
42. (Modified) Total Project Costs—The sum of the
Construction Cost, allowances for contingencies, the total
costs of services of ENGINEER or other design
professionals and consultants, cost of land, rights-of-way,
compensation for damages to properties, OWNER's costs
for legal, accounting, insurance counseling or auditing
services, interest and financing charges incurred in
connection with the Project, and the cost of other services
to be provided by others to OWNER pursuant to Exhibit
B of this Agreement.
43. Work --The entire completed construction or the
various separately identifiable parts thereof required to be
provided under the Contract Documents with respect to
this Project. Work includes and is the result of
performing or furnishing labor, services, and
documentation necessary to produce such construction
and furnishing, installing, and incorporating all materials
and all equipment into such construction, all as required
by the Contract Documents.
44. Work Change Directive --A written directive to
Contractor issued on or after the Effective Date of the
Construction Agreement and signed by OWNER upon
recommendation of the ENGINEER, ordering an
addition, deletion, or revision in the Work, or responding
to differing or unforeseen subsurface or physical
conditions under which the Work is to be performed or to
emergencies. A Work Change Directive will not change
the Contract Price or the Contract Times but is evidence
that the parties expect that the change directed or
documented by a Work Change Directive will be
incorporated in a subsequently issued Change Order
following negotiations by the parties as to its effect, if
any, on the Contract Price or Contract Times.
45. li'ritlen Amendment --A written amendment of
the Contract Documents signed by OWNER and
Contractor on or after the Effective Date of the
Construction Agreement and normally dealing with the
non -engineering or non-technical rather than strictly
construction -related aspects of the Contract Documents.
ARTICLE 8 - EXHIBITS AND SPECIAL
PROVISIONS
8.01 Exhibits Included
A. Exhibit A, "ENGINEER's Services," consisting of
seven (7) pages.
B. Exhibit B, "OWNER's Responsibilities," consisting
of two (2) pages.
C. Exhibit C, `Payments to Engineer for Services and
Reimbursable Expenses," consisting of two (2) pages.
D. Exhibit D, "Duties, Responsibilities and Limitations
of Authority of Resident Project Representative, " is not used.
E. Exhibit E, "Notice of Acceptability of Work,"
consisting of two (2) pages.
F Exhibit F, "Construction Cost Limit," is not used.
G. Exhibit G, "Insurance," consisting of two (2) pages.
Standard Form of Agreement
Between Owner and Engineer for Professional Services
Page 11 of 13
H. Exhibit H, "Dispute Resolution," is not used.
I. Exhibit I, "Allocation of Risks," is not used.
J. Exhibit J, "Special Provisions" is not used.
K. (Added) Exhibit K, "Indemnification" consisting of
two (2) pages.
8.02 Total Agreement
A. This Agreement (consisting of pages 1 to 13
inclusive, together with the Exhibits identified above)
constitutes the entire agreement between OWNER and
ENGINEER and supersedes all prior written or oral
understandings. This Agreement may only be amended,
supplemented, modified, or canceled by a duly executed
written instrument. This Agreement along with the exhibits
shall be read and construed as the same Agreement.
Standard Form of Agreement
Between Owner and Engineer for Professional Services
Page 12 of 13
IN WITNESS WHEREOF, the parties hereto have
executed this Agreement, the Effective Date of which is
indicated on page 1.
OWNER: CITYOF BAYTOWN
Signature:
Printed Name: Richard L. Davis
Title: C'ity'Manateor
Date Signed:
Address for giving notices:
P.O. Box 424
Baytown, Texas 77522
Designated Representative (paragraph 6.02.A):
Name: Shon Blake
Title:
Phone Number:
Fire Chief
(281)420-5329
Facsimile Number: (281) 420-6586
E -Mail Address: shon.blake@baytown.org
ENGINEER: HART GAUGLER & ASSOCIATES,
INC.
Signature: _. ,,m.•!`
Printed Name:
Title:
Date Signed:
Address for giving notices:
12801 N. Central Expressway, Suite 1400
Dallas, TX 75243
Designated Representative (paragraph 6.02.A):
Name: John D. Blacker, P.E.
Title: Principal
Phone Number: (972) 239-5111
Facsimile Number: (972) 239-5055
E -Mail Address: jblacker @hartgaugler.com
Standard Form of Agreement
Between Owner and Engineer for Professional Services
Page 13 of 13
This is EXHIBIT A, consisting of 7 pages, referred to in and
part of the Agreement between OWNER and ENGINEER
for Professional Services dated
Initial:
OWNER
1�IG
ENGINEER's Services
Article 1 of the Agreement is amended and supplemented to include the following agreement of the parties.
ENGINEER shall provide Basic and Additional Services as set forth below.
PART 1— BASIC SERVICES (Modified)
A1.01 Preliminary Design Phave
A. ENGINEER shall:
1. Consult with OWNER to define and clarify OWNER's requirements for the Project.
2. Advise OWNER as to the necessity of OWNER's providing data or services of the types described in
Exhibit B, which are not part of ENGINEER's Basic Services, and assist OWNER in obtaining such
data and services.
3. (Modified) Identify, consult with, and analyze requirements of governmental authorities having
jurisdiction to approve the portions of the Project designed or specified by ENGINEER.
4. Identify and evaluate potential solutions available to OWNER; and, after consultations with OWNER,
recommend to OWNER those solutions which in INGINEER's judgment meet OWNER's
requirements for the Project.
5. (Modified) Attend meetings with OWNER and OWNER's consultants, designated boards,
commissions and/or City Council to receive input into OWNER'S requirements for the Project and
evaluate potential solutions available to OWNER
6. (Modified) Perform or provide the following additional Preliminary Design Phase tasks or deliverables:
a. Program verification - confirm components, size, etc, of the classroom building; and
b. Preparation and presentation of a Site Plan in accordance with currently published criteria of
OWNER, including, coordination of the submittal and the preparation of the application;
7. (Modified) Prepare a preliminary submittal of 50% drawings for the Project ("50% Submittal") which
will, as appropriate, contain schematic site layouts illustrating the scale and relationship of the
improvements, schematic plan and profile sketches of the Project, schedule of events and the
conceptual design criteria with appropriate exhibits to indicate those solutions available to OWNER,
which ENGINEER recommends. Preliminary selections of construction materials shall be noted on the
drawings or otherwise described in writing in the 50% Submittal. This 50% Submittal will be
accompanied by ENGINEER's opinion of Total Project Costs for each solution which is so
recommended for the Project with each component separately itemized, as itemized in the PER
estimated project costs breakdown, including the following, which will be separately itemized: opinion
of probable Construction Cost, allowances for contingencies and for the estimated total costs of design,
professional, and related services provided by ENGINEER and, on the basis of information famished
Page 1 of 7 Pages
(Exhibit A — ENGINEER's Services)
by OWNER, allowances for other items and services included within the definition of Total Project
Costs.
8. Furnish one (1) full-size review copy and a CD containing PDF's of the 50% Submittal to OWNER
within fifty (50) calendar days of authorization to begin services and review it with OWNER.
9. Revise the 50% Submittal in response to OWNER's and other parties' comments, as appropriate, and
furnish one (1) full-size set and a CD containing PDF's of the final copies of the revised 50% Submittal
within ten (10) calendar days after completion of reviewing it with OWNER.
B. (Modified) ENGIIN'BER's services under the Preliminary Design Phase will be considered complete on the
date when the final copies of the revised 50% Submittal has been delivered to and accepted by OWNER.
A 1.02 Proal Design Phase
A. After acceptance by OWNER of the Preliminary Design Phase documents and revised opinion of probable
Construction Cost as determined in the Preliminary Design Phase, but subject to any OWNER -directed
modifications or changes in the scope, extent, character, or design requirements of or for the Project, and upon
written authorization from OWNER, ENGINEER shall:
1. (Modified) On the basis of the above acceptance, direction, and authorization, prepare final Drawings
indicating the scope, relationships, forms size and appearance of the Project by means of plans, profiles,
construction details and technical specifications together with the extent and character of the Work to be
performed and fiunished by the Contractor, including the quality level for major materials. Specifications
wilt be prepared, where appropriate, in conformance with the 16 -division format of the Construction
Specifications Institute or other format agreed to in writing by OWNER and ENGINEER.
2. Provide technical criteria, written descriptions, and design data for OWNER's use in filing applications for
permits from or approvals of governmental authorities having jurisdiction to review or approve the final
design of the Project and assist OWNER in consultations with appropriate authorities.
3. (Modified) Attend meetings with OWNER acid OWNER's consultants, designated boards, commissions
and/or City Council as requested by OWNER.
4. Perform or provide the following additional Final Design Phase tasks or deliverables:
a. Civil engineering construction documents to include dimension control, storm drain design,
grading, utilities, erosion control, and project specifications;
b. Preparation of the SWPPP (Storm Water Pollution Prevention Plan) and a Notice of Intent
(NOI) application on behalf of the OWNER, as required by the TCF.Q. The SWPPP report
will include specifications and best management practices to control storm water pollution and
hazardous, concrete, and petroleum waste management;
c. Architectural and structural design of the classroom building;
d. Code research and landscape design to meet all applicable landscaping requirements of the
OWNER and to include irrigation design;
e. Electrical engineering to support the classroom building - to include building lighting,
electrical service to the buildings and coordination with the power company;
f. Plumbing design for gas service inside the classroom building and outside to the gas supply;
g. Mechanical design for the IIVAC system for the classroom building; and
h. Submit and obtain all required permits, including those required by the OWNER as well as by
TAS (Texas Accessibility Standards) reviewer for ADA accessibility.
5. Advise OWNER of any adjustments to the Project schedule and the opinion of probable Construction Cost
and any adjustments to Total Project Costs known to ENGINEER.
Page 2 of 7 Pages
(Exhibit A -- ENGINEER's Services)
6. Make appropriate recommendations to the OWNER to adjust the Project size, quality or budget if at any
time the ENGINEER's estimate of probable Construction Cost or Total Project Costs exceed the
OWNER's budget
7. Provide one (1) full-size set of the 90°% documents and a CD containing PDF"s of the 90% documents,
including the bid form and the technical specifications for the OWNER's review and comment within
eighty (80) calendar days of authorization to begin services and review it with OWNER.
8. Revise the documents in response to OWNER'S and other parties' comments, as appropriate.
9. Provide one (1) full-size set and a CD containing PDF's of 100% Bidding Documents for the OWNER's
review and comment within ten (10) calendar days after receiving OWNER's comments on the 90%
documents.
10. Revise the documents in response to OWNER's and other parties' comments, as appropriate, and furnish
fifteen (15) CDs containing all bid documents along with one mylar full-size set of the revised 100%
Bidding Documents and one half-size set of the revised 100% Bidding Documents and a revised opinvon
of probable Construction Cost to the OWNER within ten (10) days after completion of reviewing the
100% Bidding documents with the OWNER.
B. in the event that the Work designed or specified by ENGINEER is to be performed or furnished under more
than one prime contract, or if ENGINEER's services are to be separately sequenced with the work of one or
more prime Contractors (such as in the case of fast -tracking), OWNER and ENGINEER shall, prior to
commencement of the Final Design Phase, develop a schedule for performance of ENGINEER's services
during the Final Design, Bidding or Negotiating, Construction, and Post -Construction Phases in order to
sequence and coordinate properly such services as are applicable to the work under such separate prime
contracts. This schedule is to be prepared and included in or become an amendment to Exhibit A whether or
not the work under such contracts is to proceed concurrently.
C. The number of prime contracts for Work designed or specified by ENGINEER upon which the ENGINEER's
compensation has been established under this Agreement is one (1).
D. (Modified) ENGINEER's services under the Final Design Phase will be considered complete on the date when
the submittals required by paragraph A1.02.A.10 have been delivered to and accepted by OWNER.
A1.03 Bidding or Negotiating Phase
A. After acceptance by OWNER of the Bidding Documents and the most recent opinion of probable Construction
Cost as determined in the Final Design Phase, and upon written authorization by OWNER to proceed,
ENGINEER shall:
1. Assist OWNTER in advertising for and obtaining bids or negotiating proposals for the Work.
2. Answer questions, review requests for information, and prepare and issue Addenda as appropriate to
clarify, correct, or change the Bidding Documents.
3. Consult with OWNER as to the acceptability of subcontractors, suppliers, and other individuals and
entities proposed by Contractor for those portions of the Work as to which such acceptability is
required by the Bidding Documents.
4. (Modified) Attend the Mandatory Pre -Bid Conference and the Bid opening, prepare Bid tabulation
sheets, assemble contract documents, and assist OWNER in both evaluating Bids or proposals and
awarding contracts for the Work.
Page 3 of 7 Pages
(Exhibit A — ENGINEER's Services)
5. (Added) Assist in connection with Bid protests, rebidding, or re -negotiating contracts for
construction, materials, equipment, or services.
6. Assist OWNER in securing and analyzing bids or negotiated proposals and recommend award of
the construction contract.
B. (Modified) The Bidding or Negotiating Phase will be considered complete upon commencement of the
Construction Phase.
A1.04 Construction Phase
A. Upon successful completion of the Bidding and Negotiating Phase, and upon written authorization from
OWNER, ENGINEER shall:
1. General Administration of Construction Contract. Consult with OWNER; transmit instructions to the
CONTRACTOR; and act as OWNER's representative as provided in the General Conditions. The
extent and limitations of the duties, responsibilities and authority of ENGINEER as assigned in said
General Conditions shall not be modified, except as ENGINEER may otherwise agree in writing. All
of OWNER's instructions to Contractor will be issued through ENGINEER, who shall have authority
to act on behalf of OWNER in dealings with Contractor to the extent provided in this Agreement and
said General Conditions except as otherwise provided in writing.
2. (Modified) Selecting Independent Testing Laboratory. Assist OWNER in the selection of an
independent testing laboratory to perform the services identified in paragraph B2.01.0, if any.
3. Pre -Construction Conference. Participate in a Pre -Construction Conference prior to commencement
of Work at the Site.
4. Baselines and Benchmarks. As appropriate, stake and establish baselines and benchmarks for
locating the Work which in ENGINEER's judgment are necessary to enable Contractor to proceed.
5. Visits to Site and Observation of Construction. In connection with observations of Contractor's work
in progress while it is in progress:
a. (Modified) Make visits to the Site at intervals appropriate to the various stages of construction,
appropriate to verify Contractor's payment requests, and as ENGINEER and/or OWNER deems
necessary, in order to observe as an experienced and qualified design professional the progress
and quality of the Work. Such visits and observations by ENGINEER, and the Resident Project
Representative, if any, are not intended to be exhaustive or to extend to every aspect of
Contractor's work in progress or to involve detailed inspections of Contractor's work in progress
beyond the responsibilities specifically assigned to ENGINEER in this Agreement and the
Contract Documents, but rather are to be limited to spot checking, selective sampling, and similar
methods of general observation of the Work based on ENGINEER's exercise of professional
judgment as assisted by the Resident Project Representative, if any. Based on information
obtained during such visits and such observations, ENGINEER will determine if Contractor's
work is proceeding in accordance with the Contract Documents, and ENGINEER shall keep
OWNER informed of the progress of the Work.
b. (Modified) The purpose of ENGR-EER's visits to, and representation by the Resident Project
Representative, if any, at the Site, will be to enable ENGINEER to better carry out the duties and
responsibilities assigned to and undertaken by ENGINEER during the Construction Phase, and,
in addition, by the exercise of ENGINEER's efforts as an experienced and qualified design
professional, to provide for OWNER a greater degree of confidence that the completed Work
will substantially conform to the Contract Documents and that the integrity of the design concept
of the completed Project as a functioning whole as indicated in the Contract Documents has been
Page 4 of 7 Pages
(Exhibit A -- ENGINEER's Services)
implemented and preserved by Contractor. ENGINEER shall not, during such visits or as a
result of such observations of Contractor's work in progress, supervise, direct, or have control
over Contractor's work, nor shall ENGINEER have authority over or responsibility for the
means, methods, techniques, sequences, or procedures of construction selected by Contractor, for
safety precautions and programs incident to Contractor's work, or for any failure of Contractor to
comply with Laws and Regulations applicable to Contractor's furnishing and performing the
Work. Accordingly, ENGINEER neither guarantees the performance of any Contractor nor
assumes responsibility for any Contractor's failure to furnish and perform its work in accordance
with the Contract Documents.
6. (Modified) Defective Work. Recommend to OWNER that Contractor's work be disapproved and
rejected while it is in progress if, on the basis of such observations, ENGINEER believes that such
work will not produce a completed Project that substantially conforms to the Contract Documents or
that it will prejudice the integrity of the design concept of the completed Project as a functioning
whole as indicated in the Contract Documents.
7. Clarifications and Interpretations, Field Orders. Issue necessary clarifications and interpretations of
the Contract Documents as appropriate to the orderly completion of Contractor's work. Such
clarifications and interpretations will be consistent with the intent of and reasonably inferable from the
Contract Documents. ENGINEER may issue Field Orders authorizing minor variations from the
requirements of the Contract Documents.
8. Change Orders and Work Change Directives. Recommend Change Orders and Work Change
Directives to OWNER, as appropriate, and prepare Change Orders and Work Change Directives as
required.
9. Shop Drawings and Samples. Review and approve or take other appropriate action in respect to Shop
Drawings and Samples and other data which Contractor is required to submit, but only for
conformance with the information given in the Contract Documents and compatibility with the design
concept of the completed Project as a functioning whole as indicated in the Contract Documents.
Such reviews and approvals or other action will not extend to means, methods, techniques, sequences
or procedures of construction or to safety precautions and programs incident thereto. ENGINEER
has an obligation to meet any Contractor's submittal schedule that has earlier been acceptable to
ENGINEER.
10. Substitutes and "or -equal." Evaluate and determine the acceptability of substitute or "or -equal"
materials and equipment proposed by Contractor, but subject to the provisions of paragraph A2.01 of
this Exhibit A.
11. Inspections and Tests. Require such special inspections or tests of Contractor's work as deemed
reasonably necessary, and receive and review all certificates of inspections, tests, and approvals
required by Laws and Regulations or the Contract Documents. ENGINEER's review of such
certificates will be for the purpose of determining that the results certified indicate compliance with
the Contract Documents and will not constitute an independent evaluation that the content or
procedures of such inspections, tests, or approvals comply with the requirements of the Contract
Documents. ENGINEER shall be entitled to rely on the results of such tests.
12. (Modified) Disagreements between ORWER and Contractor. Render formal written decisions on all
claims of OWNER and Contractor relating to the acceptability of Contractor's work or the
interpretation of the requirements of the Contract Documents pertaining to the execution and progress
of Contractor's work. In rendering such decisions, ENGINEER shall be fair and not show partiality
to OWNER or Contractor.
Page 5 of 7 Pages
(Exhibit A -- ENGINEER's Services)
13. Applications for Payment. Based on ENGINEER's observations as an experienced and qualified
design professional and on review of Applications for Payment and accompanying supporting
documentation:
a. Determine the amounts that ENGINEER recommends Contractor be paid. Such
recommendations of payment will be in writing and will constitute ENGINEER's representation
to OWNER, based on such observations and review, that, to the best of ENGINEER's
knowledge, information and belief, Contractor's work has progressed to the point indicated, the
quality of such work is substantially in accordance with the Contract Documents (subject to an
evaluation of the Work as a functioning whole prior to or upon Substantial Completion, to the
results of any subsequent tests called for in the Contract Documents and to any other
qualifications stated in the recommendation), and the conditions precedent to Contractor's being
entitled to such payment appear to have been fulfilled in so far as it is ENGINEER's
responsibility to observe Contractor's work. In the case of unit price work, ENGINEER's
recommendations of payment will include final determinations of quantities and classifications of
Contractor's work (subject to any subsequent adjustments allowed by the Contract Documents).
The responsibilities of ENGINEER contained in paragraph A1.04.A.5.a are expressly subject to
the limitations set forth in paragraph A1.04.A.5.b and other express or general limitations in this
Agreement and elsewhere.
b. By recommending any payment, ENGINEER shall not thereby be deemed to have represented
that observations made by ENGINEER to check the quality or quantity of Contractor's work as it
is performed and famished have been exhaustive, extended to every aspect of Contractor's work
in progress, or involved detailed inspections of the Work beyond the responsibilities specifically
assigned to ENGINEER in this Agreement and the Contract Documents. Neither ENGINEER's
review of Contractor's work for the purposes of recommending payments nor ENGINEER's
recommendation of any payment including final payment will impose on ENGINEER
responsibility to supervise, direct, or control Contractor's work in progress or for the means,
methods, techniques, sequences, or procedures of construction or safety precautions or programs
incident thereto, or Contractor's compliance with Laws and Regulations applicable to
Contractor's furnishing and performing the Work. It will also not impose responsibility on
ENGINEER to make any examination to ascertain how or for what purposes Contractor has used
the moneys paid on account of the Contract Price, or to determine that title to any portion of the
work in progress, materials, or equipment has passed to OWNER free and clear of any liens,
claims, security interests, or encumbrances, or that there may not be other matters at issue
between OWNER and Contractor that might affect the amount that should be paid.
14. Contractor's Completion Documents.
a. (Modified) Receive and review maintenance and operating instructions, schedules, and guarantees as
prepared by the Contractor in accordance with the Contract Documents. ENGINEER will compile
this information as provided by Contractor, and deliver three (3) copies of the same to OWNER .
b. (Modified) Receive bonds, certificates, or other evidence of insurance not previously submitted and
required by the Contract Documents, certificates of inspection, tests and approvals, Shop Drawings,
Samples and other data approved as provided under paragraph A1.04.A.9, and the annotated record
documents which are to be assembled by Contractor in accordance with the Contract Documents to
obtain final payment. The extent of such ENGINEER's review will be limited as provided in
paragraph A1.04.A.9.
c. ENGINEER shall transmit these documents to OWNER within thirty days of receipt of documents
from Contractor.
d. (Added) Preparing and famishing to OWNER Record Drawings on Mylar showing appropriate
record information based on Project annotated record documents received from Contractor.
Page 6 of 7 Pages
(Exhibit A -- ENGLNEF.R's Services)
l S. Close-out Services. Upon written authorization from OWNER, ENGINEER, during the Post -Construction
Phase, shall:
a. Provide assistance in connection with the testing and adjusting of Project equipment or systems.
b. Assist OWNER in training OWN M- 's staff to operate and maintain Project, equipment, and systems.
c. Assist OWNER in developing procedures for control of the operation and maintenance of, and record
keeping for Project equipment and systems.
d. Provide Operations and Maintenance Manuals to the OWNER as well as electronic as -built drawings
for the completed Project, in a format acceptable to the OWNER.
e. Together with OWNER, visit the Project to observe any apparent defects in the Work, assist OWNER
in consultations and discussions with Contractor concerning correction of any such defects, and make
recommendations as to replacement or correction of Defective Work, if present.
f. Perform or provide the following additional Post -Construction Phase tasks or deliverables: N/A
g. In company with OWNER or OWNER's representative, provide an inspection of the Project within
one month before the end of the Correction Period to ascertain whether any portion of the Work is
subject to correction.
1.6. Additional Tacks. Perform or provide the following additional Construction Phase tasks or deliverables:
a. Review material testing reports.
17. (Modified) Final Notice of Acceptability of the York. Conduct a final inspection to determine if the
completed Work of Contractor is acceptable so that ENGINEER may recommend, in writing, final
payment to Contractor. Accompanying the recommendation for final payment, ENGINEER shall also
provide a notice in the form attached hereto as Exhibit E (the "Notice of Acceptability of Work") that to
the best of ENGINEER's knowledge, information and belief and upon the exercise of ElgGINEER'S due
diligence, the Work is acceptable and is in compliance with the Contract Documents.
B. Duration of Construction Phase. The Construction Phase will commence with the execution of the first
Construction Agreement for the Project or any part thereof and will terminate upon final payment to
Contractors. If the Project involves more than one prime contract as indicated in paragraph A1.02.C,
Construction Phase services may be rendered at different times in respect to the separate contracts.
C. Limitation of Responsibilities. ENGINEER shall not be responsible for the acts or omissions of any
Contractor, or of any of its subcontractors, suppliers, or of any other individual or entity performing or
furnishing any of the Work. ENGINEER shall not be responsible for failure of any Contractor to perform or
furnish the Work in accordance with the Contract Documents.
PART 2 — ADDITIONAL SERVICES
A2.01 Additional Services Requiring OKWER's Authorization in Advance (Deleted)
A2.02 Required Additional Services (Deleted)
Page 7 of 7 Pages
(Exhibit A -- ENGINEER's Services)
This is EXHIBIT B, consisting of 2 pages, referred to in and
part of the Agreement between OWNER and ENGINEER
for Professional Services dated
Initial:
OWNER
F.bfGINEEI�
OWNER's Responsibilities
Article 2 of the Agreement is amended and supplemented to include the following agreement of the parties.
B2.01 In addition to other responsibilities of OWNER as set forth in this Agreement, OWNER shall:
A. Provide ENGINEER with all criteria and full information as to OWNER's requirements for the Project,
including design objectives and constraints, space, capacity and performance requirements, flexibility, and
expandability, and any budgetary limitations; and furnish copies of all design and construction standards which OWNER
will require to be included in the Drawings and Specifications; and furnish copies of OWNER's standard forms,
conditions, and related documents for ENGINEER to include in the Bidding Documents, when applicable.
B. Furnish to ENGINEER any other available information pertinent to the Project including reports and data
relative to previous designs, or investigation at or adjacent to the Site. Nothing contained in this Exhibit or in this
Agreement shall be construed to require the OWNER to provide such records in any certain format. The format in
which the existing data and documentation will be provided shall be at the sole discretion of the OWNER
C. (Modified) Following ENGINEER's assessment of initially -available Project information and data and upon
ENGINEER's written request, furnish or otherwise make available such additional available Project related information
and data as is reasonably required to enable ENGINEER to complete its Basic and Additional Services, if any.
1. (Deleted).
2. (Deleted).
3. (Deleted).
4. (Deleted).
5. (Deleted).
6. (Deleted).
D. (Deleted)
E. (Modified) Authorize ENGINEER to provide Additional Services as set forth in Part 2 of Exhibit A of the
Agreement as the OWNER determines is necessary.
F. (Modified) Arrange for access to and make all provisions for ENGINEER to enter upon public and private
property as required for ENGINEER to perform services under the Agreement.
G. Examine all alternate solutions, studies, reports, sketches, Drawings, Specifications, proposals, and other
documents presented by ENGINEER (including obtaining advice of an attorney, insurance counselor, and other advisors
or consultants as OWNER deems appropriate with respect to such examination) and render in writing timely decisions
pertaining thereto.
Page 1 of 2 Pages
(Exhibit B — OWNER's Responsibilities)
H. (Deleted).
I. (Deleted).
I Advise ENGINEER of the identity and scope of services of any independent consultants employed by
OWNER to perform or famish services in regard to the Project, including, but not limited to, cost estimating, project
peer review, value engineering, and constructability review.
1C. Deleted
L. Deleted
M. Deleted
N. Deleted
Page 2 of 2 Pages
(Exhibit B, - OWNER's Responsibilities)
This is EXHIBIT C, consisting of 2 pages, referred to in and
part of the Agreement between OWNER and ENGINEER
for Professional Services dated
Initial:
OWNER
E`NGINL•'�R
Palments to ENGINEER for Services and Reimbursable Expenses
Article 4 of the Agreement is amended and
supplemented to include the following agreement of
the parties:
ARTICLE 4 -- PAYMENTS TO THE ENGINEER
C4.01 For Basic Services Having A Determined
Scope — Cost not to Exceed Method of
Payment
A. OWNER shall pay ENGINEER for Basic
Services set forth in Exhibit A as follows:
1. (Modified) A cost not to exceed
amount of $154.000.00, based upon the rate
schedule, which is attached as Appendix 1 of
Exhibit C and incorporated herein for all intents
and purposes. This amount does not include
those ENGIN`EER'S Consultant's charges as
provided below in this Article 4, Subparagraph
C4.05. The cost not to exceed will be distributed
at the completion of each of the phases in an
amount not exceeding the following for each
task:
1. Preliminary Design Phase ................. $ 47,500
2. Final Design Phase ........................... $ 72,500
3. Bidding Phase ................................... $ 9,500
4. Construction Phase .................4.........$ 24,500
2. (Deleted)
3. The cost not to exceed includes
compensation for ENGINEER's services and
services of ENGINEER's Consultants (with the
exception of those outlined in paragraph C4.05),
if any. Appropriate amounts have been
incorporated in the cost not to exceed to account
for labor, overhead, and profit.
4. Deleted.
5. The portion of the amount billed for
ENGINEER's services will be based upon total
services actually completed during the billing
period, which shall be a calendar month.
Invoices shall be tendered no more often than
once a month for all of the services performed
during the applicable month.
C4.02 For Basic Services (laving An Undetermined
Scope — Direct Labor C'octs Times a Factor
Method of Payment
A. (Deleted).
C4.03 For Additional Services
A. OWNER shall pay ENGINEER for
Additional Services as follows:
1. General. For services of ENGINEER's
employees engaged directly on the Project
pursuant to paragraph A2.01 or A2.02 of Exhibit
A of the Agreement, except for services as a
consultant or witness under paragraph
A2.0l.A.13, an amount based upon the actual
hours worked and the rate schedule, which is
attached as Appendix 1 of Exhibit C and
incorporated herein for all intents and purposes,
plus Reimbursable Expenses and ENGINEER's
Consultant's charges, if any. No Additional
Services shall be preformed without the prior
written consent of the Owner.
2. (Deleted).
C4.04 For Reimbursable Expenses
A. (Modified) When not included in
compensation for Basic Services under paragraph
C4.01, OWNER shall pay ENGINEER for
Reimbursable Expenses as the rate set forth in
Appendix 2 of this Exhibit C. Before the OWNER
Page 1 of 2 Pages
(Exhibit C - Basic Services With Determined Scope -- Cost not to exceed Method)
shall be liable for any reimbursable expenses, the
ENGINEER must obtain prior written approval of the
OWNER of any expense that exceeds $1,000 for
which the ENGINEER seeks reimbursement.
Reimbursable Expenses, including the Factor
described in paragraph C4.04.C, shall not exceed
$24,740 for all phrases of the Project, whether
incurred by the ENGINEER or ENGINEER's
consultant(s).
B. (Modified) Reimbursable Expenses include
the following categories: mileage, parking, tolls, long
distance, reproduction of Drawings, Specifications,
Bidding Documents, and similar Project -related items
in addition to those required under Exhibit A, and, if
authorized in advance by OWNER.
C. The amounts payable to ENGIlVEL-R for
Reimbursable Expenses will be the Project -related
internal expenses actually incurred or allocated by
ENGINEER based upon the rate schedule for
reimbursable expenses, plus all invoiced external
Reimbursable Expenses allocable to the Project, the
latter multiplied by a Factor of I.I. Travel, meals,
mileage, rental cats, and like expenses are not subject
to the 1.10 Factor.
D. (Deleted).
E. (Added) The OWNER must approve all
travel expenses before the same are incurred. If such
approval is not obtained, the OWNER shall not be
liable for such travel expenses.
C4.05 For ENGMNEEX 's Consultant's Charges
A. (Modified) Whenever compensation to
ENGINEER herein is stated to include charges of
ENGINEER's Consultants, those charges shall be the
amounts billed by ENGINEER's Consultants to
ENGINEER times a Factor of 1.0. The consultant
charges shall not exceed the following amounts
specified for each of the following services, unless
approved in writing by the OWNER. The charges
include the factor, and are as follows:
1. Preliminary Design Phase
a. Landscape and Irrigation....____.... $2,000
b. MEP .................................................... $14.000
c. Architect of Record .......................... $105,000
d. Bear Survey ..............::..».................... $4,000
2. Final Design Phase
a. Landscape and Irrigation..,, ...............� $3,600
b. MEP....................................................$14,000
c. Architect of Record ........:.....I......,... $180,000
3. Bidding Phase
a. Architect of Record...-.-..; ................. $15,000
4. Construction Phase
a. Landscape and Irrigation ...................... $1,200
b. MEP .................................................... $6,000
c. Architect of Record ............................. $39,000
d. Construction Manager .... .:.................. $65.000
C4.06
Direct labor Costs
A.
(Deleted).
B.
(Deleted).
4.07 Factors
A.
(Deleted).
B.
(Deleted).
C4.08
Other Provisions Concerning Payment
A. Profess Payments. The portion of the
amounts billed for services which are identified in
paragraphs C4.01, C4.03, and C4.05 will be based on
the rate schedule for the cumulative hours charged to
the Project during the billing period by all of
ENGINEER's employees and consultant(s), plus
Reimbursable Expenses.
Page 2 of 2 Pages
(Exhibit C - All Other Services/Charges -- Cost not to Exceed Method of Payment)
APPENDIX I OF EXHIBIT C
RATESCHEDULE
Principal Engineers .......,.................................I..................... ,. ............... $ 185.00/hr
ProjectEngineers ................. ............. _.................... ......... . ..............• . ........ $ 160.00/hr
GraduateEngineers ... ..... ....... ...... .......... ........ ............ .. .. ..... . . ...... $ 125.00/hr
CADTechnicians, .............. ..................................... ...... ....... .......,. $ 95.00/hr
Administration...............................................................................«......... ........... $ 70.00/hr
Page 1 of 1 Pages
(Appendix 1 of Exhibit C — Hourly Rates)
APPENDIX 2 OF EXHIBIT C
REIMBURSEMENT OF COSTS
Reproduction and Deliveries: Cost plus 10%
Computer Plotting and Long Distance Telephone: Cost plus 10%
Travel, including mileage: IRS mileage rate -- no more than $80 per day
Travel: Actual Cost (Must be preapproved)
Page 1 of 1 Pages
(Appendix 2 of Exhibit C — Consultant's Hourly Rates)
This is EXHIBIT E, consisting of 2 pages, referred to in and part of the Agreement between OWNER and
ENGINEER for Professional Services dated .
NOTICE OF ACCEPTABILITY OF WORK
PROJECT:
OWNER:
OWNER's Construction Contract Identification:
EFFECTIVE DATE OF THE CONSTRUCTION AGREEMENT:
CONSTRUCTION CONTRACT DATE:
ENGINEER:
To:
And To:
CUm"0 0
CONTRACTOR
Initial:
OWNER
ENGINEER
The undersigned hereby gives notice to the above OWNER and CONTRACTOR that the completed Work
furnished and performed by CONTRACTOR under the above Contract is acceptable, expressly subject to the
provisions of the related Contract Documents and the terms and conditions set forth on the reverse side hereof.
By_
Title:
Dated:—_- - .� _ . .. .._
Page 1 of 2 Pages
(Exhibit E – Notice of Acceptability of Work)
(Reverse side of Notice)
CONDITIONS OF N017CE OF ACCEPTABILITY OF WORK
The Notice of Acceptability of Work ("Notice") on the front side of this sheet is expressly made subject to the
following terms and conditions to which all persons who receive said Notice and rely thereon agree:
1. Said Notice is given with the skill and care ordinarily used by members of the engineering profession practicing
under similar conditions at the same time and in the sante locality.
2. Said Notice reflects and is an expression of the professional judgment of ENGINEER.
3. Said Notice is given as to the best of ENGINEER's knowledge, information, and belief as of the date hereof.
4. (Modified) Said Notice is based entirely on and expressly limited by the scope of services ENGINEER has been
employed by OWNER to perform or furnish during construction of the Project (including observation of the
CONTRACTOR'S work) under ENGINEER's Agreement with OWNER and applies to facts that are within
ENGINEER's knowledge or could or should have been ascertained by ENGINEER as a result of carrying out
the responsibilities specifically assigned to ENGINEER under ENGINEER's agreement with OWNER.
5. (Modified) Said Notice is not a guarantee or warranty of CONTRACTOR'S performance under the Construction
Contract nor an assumption of responsibility for any failure of the Contractor to furnish and perform the work
thereunder in accordance with the Contract documents, unless ENGINEER knew or should have known of such
failure and failed to notify the Owner of such failure and take appropriate action so that the same were corrected
and brought into compliance with the Contract Documents.
Page 2 of 2 Pages
(Exhibit E —Notice of Acceptability of Work)
This is EXHIBIT G, consisting of 2 pages, referred to in and
part of the Agreement between OWNER and ENGINEER
for Professional Services dated
Initial:
OWNER
ENGINEER
Insurance
Paragraph 6.05 of the Agreement is amended and supplemented to include the following agreement of the parties.
G6.05 Lrsurance
Throughout the term of this Agreement, the ENGINEER at its own expense shall purchase, maintain and keep in
force and effect insurance against claims for injuries to or death of persons or damages to property which may arise
out of or result from the ENGINEER's operations and/or performance of the work under this Agreement, whether
such operations and/or performance be by the ENGINEER, its agents, representatives, volunteers, employees or
subcontractors or by anyone directly or indirectly employed by any of them, or by anyone for whose acts any of them
may be liable.
The ENGINEER's insurance coverage shall be primary insurance with respect to the OWNER, its officers, agents
and employees. Any insurance or self-insurance maintained by the OWNER, its officials, agents and employees
shall be considered in excess of the ENGINEER's insurance and shall not contribute to it. Further, the ENGINEER
shall include all subcontractors as additional insureds under its commercial general liability policies or shall furnish
separate certificates and endorsements for each subcontractor. All coverage for subcontractors shall be subject to all
of the requirements stated herein.
The following is a list of standard insurance policies along with their respective minimum coverage amounts required
in this contract:
Commercial General Liability (CGL)
General Aggregate: $2,000,000
Products & Completed Operations: $1,000,000
Personal & Advertising Injury: $1,000,000
Per Occurrence: $1,000,000
a. Coverage shall be broad form
b. Waiver of Subrogation required
c. No coverage shall be excluded from standard policy without notification of individual exclusions being
attached for review and acceptance.
Business Automobile Policy (BAP)
Combined Single Limits: $1,000,000
a. Coverage for "Any Auto."
b. Waiver of Subrogation required
Workers' Compensation Insurance
Statutory Limits
Employer's Liability $500,000
Waiver of Subrogation required
Errors & Omissions (E&O)
Limit: $1,000,000
a. For all engineers, and/or design companies.
b. Claims -made form is acceptable.
Page 1 of 2 Pages
(Exhibit G —insurance)
c. Coverage will be in force for three (3) years after project is completed.
Upon execution of this contract, ENGINEER shall file with the OWNER valid Certificates of Insurance and
endorsements acceptable to the OWNER. Such Certificates shall contain a provision that coverage afforded under
the policies will not be canceled, suspended, voided, or reduced until at least thirty (30) days' prior written notice has
been given to the OWNER via certified mail, return receipt requested.
The ENGINEER shall also file with the OWNER valid Certificates of Insurance covering all subcontractors.
The following are general requirements applicable to all policies:
a. AM Best Rating of A:VII or better.
b. Insurance carriers licensed and admitted to do business in State of Texas will be accepted.
c. Liability policies will be on occurrence form. E & O can be on claims -made form.
d. OWNER, its officers, agents and employees are to be added as Additional Insured to the commercial general
liability and business automobile policies.
e. Upon request of and without cost to OWNER certified copies of all insurance policies and/or certificates of
insurance shall be furnished to the OWNER's representative. Certificates of insurance showing evidence of
insurance coverage shall be provided to the OWNER's representative prior to execution of this agreement.
f. Upon request of and without cost to the OWNER, loss runs (claims listing) of any and/or all insurance coverage
shall be furnished to the OWNER's representative.
Page 2 of 2 Pages
(Exhibit G - Insurance)
This is EXHIBIT K, consisting of 2 pages, referred to in and
part of the Agreement between OWNER and ENGINEER
for Professional Services dated
Initial:
OWNER
ENGINEER
ENGINEER AGREES TO AND SHALL INDEMNIFY AND HOLD
HARMLESS AND DEFEND THE OWNER, ITS OFFICERS,
AGENTS, AND EMPLOYEES (HEREINAFTER REFERRED TO
AS THE "OWNER") FROM AND AGAINST ANY AND ALL
CLAIMS, LOSSES, DAMAGES, CAUSES OF ACTION, SUITS
AND LIABILITY OF EVERY HIND, INCLUDING ALL
EXPENSES OF LITIGATION, COURT COSTS, AND
ATTORNEY'S FEES, FOR INJURY TO OR DEATH OF ANY
PERSON, FOR DAMAGE TO ANY PROPERTY, OR FOR ANY
BREACH OF CONTRACT, ARISING OUT OF, OR IN
CONNECTION WITH THE WORK DONE BY ENGINEER
UNDER THIS CONTRACT CAUSED BY THE SOLE OR JOINT
NEGLIGENCE OF ENGINEER. IT IS THE EXPRESSED
INTENTION OF THE PARTIES HERETO, BOTH ENGINEER
AND THE OWNER, THAT THE INDEMNITY PROVIDED FOR IN
THIS PARAGRAPH IS INDEMNITY BY ENGINEER TO
INDEMNIFY AND PROTECT THE OWNER FROM THE
CONSEQUENCES OF ENGINEER'S OWN NEGLIGENCE,
WHETHER THAT NEGLIGENCE IS THE SOLE OR A
CONCURRING CAUSE OF THE RESULTING INJURY, DEATH
OR DAMAGE. SUCH INDEMNITY SHALL NOT APPLY,
HOWEVER, TO LIABILITY ARISING FROM THE PERSONAL
INJURY, DEATH, OR PROPERTY DAMAGE OF PERSONS THAT
IS CAUSED BY OR RESULTS FROM THE NEGLIGENCE OF
THE OWNER. IN THE EVENT THAT ANY ACTION OR
PROCEEDING IS BROUGHT AGAINST THE OWNER FROM
WHICH THE OWNER IS INDEMNIFIED, ENGINEER FURTHER
AGREES AND COVENANTS TO DEFEND THE ACTION OR
PROCEEDING BY LEGAL COUNSEL ACCEPTABLE TO THE
OWNER. THE INDEMNITY PROVIDED FOR IN THIS EXHIBIT
K SHALL SURVIVE THE TERMINATION OR EXPIRATION OF
THIS AGREEMENT.
Page 1 of 2 Pages
(Exhibit K - Indemnification)
By this Agreement, the OWNER does not consent to litigation or suit, and the
OWNER hereby expressly revokes any consent to litigation that it may have granted
by the terms of this Contract or any other contract or agreement, any charter, or
applicable state law. Nothing herein shall be construed so as to limit or waive
OWNER'S sovereign immunity. ENGINEER assumes full responsibility for its
work performed hereunder and hereby releases, relinquishes and discharges
OWNER, its officers, agents, and employees from all claims, demands, and causes of
action of every kind and character for any injury to or death of any person and/or
any loss of or damage to any property that is caused by or alleged to be caused by,
arising out of, or in connection with ENGINEER's work to be performed
hereunder. This release shall apply with respect to ENGINEER's work regardless
of whether said claims, demands, and causes of action are covered in whole or in
part by insurance.
The protections afforded to OWNER in this Exhibit K shall control and supersede
any apportionment of liability or release of liability contained elsewhere in the
Contract Documents. Furthermore, the provisions contained in this Exhibit "K"
shall survive the termination and/or expiration of this Agreement.
Page 2 of 2 Pages
(Exhibit K - Indemnification)
• tp
STANDARD FORM OF AGREEMENT
BETWEEN OWNER AND ENGINEER
FOR
PROFESSIONAL SERVICES
in-14
THIS AGREEMENT effective as of th day ofiwKi 017("Effective Date").
Between
City of Baytown ("OWNER")
and
Hart,Gaugler& Associates, Inc.("ENGINEER"j
ENGINEER shall perform professional services necessary for the construction of the Baytown Fire Training Center
Phase II Project ("Project"). The Project entails Phase III of the construction of a state-of-the-art Fire Training
Center on Bayway Drive south of W.Baker Rd,including,but not limited to,the following:
➢ A single story training classroom building including offices, student lounge, restrooms and storage areas—
building to be approximately 6,100 square feet;
D An industrial prop for industry training located in the industrial area on the master plan;
➢ Additional paving and roadwork providing access to new classroom building and props;
➢ Sanitary sewer,water,and power for the overall build-out—utilities to be provided up to edges of pavement
;provided in Phase II so utilities can be extended in future phases without removing pavement;and
• Landscape per the OWNER's requirements.
OWNER and ENGINEER in consideration of their mutual covenants as set forth herein agree as follows:
Standard Form of Agreement
Between Owner and Engineer for Professional Services
Page 1 of 13
• •
TABLE OF CONTENTS Page
ARTICLE 1 -SERVICES OF ENGINEER 3
1.01 Scope 3
ARTICLE 2-OWNER'S RESPONSIBILITIES 3
2.01 General 3
ARTICLE 3-TIMES FOR RENDERING SERVICES 3
3.01 General 3
3.02 Suspension 3
ARTICLE 4-PAYMENTS TO ENGINEER 3
4.01 Methods of Payment for Services and Reimbursable Expenses of ENGINEER 3
4.02 Other Provisions Concerning Payments 3
ARTICLE 5-OPINIONS OF COST 4
5.01 Opinions of Probable Construction Cost 4
5.02 Designing to Construction Cost Limit 4
5.03 Opinions of Total Project Costs 4
ARTICLE 6-GENERAL CONSIDERATIONS 4
6.01 Standards of Performance 4
6.02 Authorized Project Representatives 5
6.03 Design without Construction Phase Services 5
6.04 Use of Documents 5
6.05 Insurance 6
6.06 Termination 6
6.07 Controlling Law 7
6.08 Successors,Assigns,and Beneficiaries 7
6.09 Dispute Resolution 7
6.10 Hazardous Environmental Condition 7
6.11 Allocation of Risks 8
6.12 Notices 8
6.13 Survival 8
6.14 Severability 8
6.15 Waiver 8
6.16 Headings 8
ARTICLE 7- DEFINITIONS 8
7.01 Defined Terms 8
ARTICLE 8-EXHIBITS AND SPECIAL PROVISIONS 11
8.01 Exhibits Included 11
8.02 Total Agreement 12
Standard Form of Agreement
Between Owner and Engineer for Professional Services
Page 2 of 13
• •
ARTICLE 1-SERVICES OF ENGINEER contributes to the delay or suspension,ENGINEER shall have
no right to seek additional compensation.
1.01 Scope ARTICLE 4-PAYMENTS TO ENGINEER
A. ENGINEER, as an independent contractor, shall
provide the Basic and Additional Services set forth herein and 4.01 Methods of Payment for Services and
in Exhibit A. Reimbursable Expenses of ENGINEER
B. Upon issuance of a notice to proceed by the A. For Basic Services. OWNER shall pay ENGINEER
OWNER, ENGINEER is authorized to begin Basic Services for Basic Services performed or furnished under Exhibit A,
as set forth in Exhibit A. Part 1,as set forth in Exhibit C.
C.(Deleted). B. For Additional Services. OWNER shall pay
ENGINEER for Additional Services performed or furnished
ARTICLE 2-OWNER'S RESPONSIBILITIES under Exhibit A,Part 2,as set forth in Exhibit C.
C.(Modified) For Reimbursable Expenses. In
2.01 General addition to payments provided for in paragraphs 4.01.A and
4.01.B, OWNER shall pay ENGINEER for Reimbursable
A. OWNER shall have the responsibilities set forth Expenses incurred by ENGINEER and ENGINEER's
herein and in Exhibit B. Consultants as set forth in Exhibit C. However, all expenses
associated with meals and lodging must be approved in
writing by OWNER prior to ENGINEER incurring any
ARTICLE 3-TIMES FOR RENDERING SERVICES expense associated therewith; otherwise, the parties hereto
agree and understand that OWNER shall not be liable and
ENGINEER shall not make a claim against OWNER for any
3.01 General such expenses.
A. (Modified)ENGINEER's services and compensation 4.02 Other Provisions Concerning Payments
under this Agreement have been agreed to for the Project.
ENGINEER's obligation to render services hereunder will be A. Preparation of Invoices. Invoices will be prepared
for whatever period necessary for the final completion of said in accordance with OWNER's standard processing practices
services. and will be submitted to OWNER monthly via mail or email
by ENGINEER, unless otherwise agreed. ENGINEER shall
B. (Deleted). supply detailed back-up information along with each invoice
in order for the OWNER to effectively evaluate the fees and
C. (Modified)For purposes of this Agreement the term charges. The amount billed in each invoice will be calculated
"day"means a calendar day of 24 hours. as set forth in Exhibit C. Invoices shall be received by the
OWNER not later than sixty (60) days from the date the
3.02 Suspension ENGINEER and/or its subconsultants perform the services or
incur the expense. Failure by ENGINEER to comply with the
A.(Deleted) requirements herein in a timely manner with this requirement
shall result in the ENGINEER'S invoice being denied.
B. (Modified) If ENGINEER's services are delayed or
suspended in whole or in part by OWNER, ENGINEER may B.(Modified) Payment of Invoices. Invoices are due
be entitled to equitable adjustment of rates and amounts of and payable within 30 days after the receipt of the invoice and
compensation provided for elsewhere in this Agreement to the necessary backup information. If OWNER fails to make
reflect, reasonable costs incurred by ENGINEER in any payment due ENGINEER for services and expenses
connection with,among other things,such delay or suspension within 30 days after receipt of ENGINEER's invoice and the
and reactivation and the fact that the time for performance required backup documentation therefor, the amounts due
under this Agreement has been revised, unless such delay or ENGINEER will accrue interest at the rate set forth in
suspension is caused in whole or in part by the ENGINEER, Section 2251.025 of the Texas Government Code (or the
its officers, agents, or employees. If ENGINEER causes or maximum rate of interest permitted by law, if less) after the
Standard Form of Agreement
Between Owner and Engineer for Professional Services
Page 3 of 13
•
30th day. ENGINEER may after giving seven days' written notify the ENGINEER in writing. If the ENGINEER does
notice to OWNER suspend services under this Agreement not pay the debt within 30 days of either such notification,
until ENGINEER has been paid in full all amounts due for the OWNER's Director of Finance may deduct funds in an
services, expenses, and other related charges. However, it is amount equal to the debt from any payments owed to the
expressly understood and agreed that ENGINEER will not ENGINEER under this Agreement, and the ENGINEER
charge any interest or penalty as set forth herein on any waives any recourse therefor.
portion of an invoice that is disputed and/or withheld in
accordance with paragraph 4.02 and that ENGINEER will not ARTICLE 5-OPINIONS OF COST
suspend services under the agreement on account of a
disputed invoice or on account of monies withheld. All
payments will be credited first to principal and then to interest. 5.01 Opinions of Probable Construction Cost
C. Disputed Invoices. In the event of a disputed or A. ENGINEER's opinions of probable Construction
contested invoice, only that portion so contested may be Cost provided for herein are to be made on the basis of
withheld from payment, and the undisputed portion will be ENGINEER's experience and qualifications and represent
paid. ENGINEER's best judgment as an experienced and qualified
D. Payments Upon Termination. professional generally familiar with the industry. However,
since ENGINEER has no control over the cost of labor,
1. In the event of any termination under section materials, equipment, or services furnished by others,or over
6.06, ENGINEER will be entitled to invoice OWNER the Contractor's methods of determining prices, or over
and will be paid in accordance with Exhibit C for all competitive bidding or market conditions,ENGINEER cannot
services performed or furnished and all Reimbursable and does not guarantee that proposals, bids, or actual
Expenses incurred through the effective date of Construction Cost will not vary from opinions of probable
termination;provided all instruments of service have been Construction Cost prepared by ENGINEER. If OWNER
tendered to the OWNER. wishes greater assurance as to probable Construction Cost,
OWNER shall employ an independent cost estimator as
2.(Deleted) provided in Exhibit B.
E.(Modified) Records of ENGINEER's Costs. 5.02 Designing to Construction Cost Limit
Records of ENGINEER's costs pertinent to ENGINEER's A. (Deleted)
compensation under this Agreement shall be kept in
accordance with generally accepted accounting practices. 5.03 Opinions of Total Project Costs
Copies of such records will be made available to OWNER
upon request at no cost to OWNER.
A. (Deleted)
F. Legislative Actions. In the event of legislative ARTICLE 6-GENERAL CONSIDERATIONS
actions after the Effective Date of the Agreement by any level
of government that impose taxes, fees, or costs on
ENGINEER's services or other costs in connection with this 6.01 Standards of Performance
Project or compensation therefor, such new taxes, fees, or
costs shall be invoiced to and paid by OWNER as a
Reimbursable Expense to which a Factor of 1.0 shall be A. (Modified) The standard of care for all professional
applied. Should such taxes, fees, or costs be imposed, they engineering and related services performed or furnished by
shall be in addition to ENGINEER's estimated total ENGINEER under this Agreement will be the care and skill
ordinarily used by members of ENGINEER's profession
compensation. practicing under similar circumstances at the same time and in
G. (Added)Indebtedness. If ENGINEER, at any time the same locality.
during the term of this agreement, incurs a debt,as the word B. (Modified) ENGINEER shall be responsible for the
is defined in section 2-662 of the Code of Ordinances of the technical accuracy of its services and documents resulting
City of Baytown, it shall immediately notify the OWNER's therefrom, and OWNER shall not be responsible for
Director of Finance in writing. If the OWNER's Director of discovering deficiencies therein. ENGINEER shall correct
Finance becomes aware that the ENGINEER has incurred a such deficiencies without additional compensation except to
debt, the OWNER's Director of Finance shall immediately the extent such action is directly attributable to deficiencies in
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Between Owner and Engineer for Professional Services
Page 4 of 13
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OWNER-furnished information upon which ENGINEER is I. During the Construction Phase, ENGINEER shall
authorized to rely as provided in Section 6.0I.E. not supervise, direct, or have control over Contractor's work,
nor shall ENGINEER have authority over or responsibility for
C. ENGINEER shall perform or furnish professional the means, methods, techniques, sequences, or procedures of
engineering and related services in all phases of the Project to construction selected by Contractor,for safety precautions and
which this Agreement applies. ENGINEER shall serve as programs incident to the Contractor's work in progress, nor
OWNER's prime professional for the Project. ENGINEER for any failure of Contractor to comply with Laws and
may employ such ENGINEER's Consultants as ENGINEER Regulations applicable to Contractor's furnishing and
deems necessary to assist in the performance or furnishing of performing the Work.
the services. ENGINEER shall not be required to employ any
ENGINEER's Consultant unacceptable to ENGINEER. J.(Modified)ENGINEER neither guarantees the
performance of any Contractor nor assumes responsibility for
D. ENGINEER and OWNER shall comply with any Contractor's failure to furnish and perform the Work in
applicable Laws or Regulations and OWNER-mandated accordance with the Contract Documents. However,nothing
standards. This Agreement is based on these requirements as contained in this paragraph shall be construed so as to absolve
of its Effective Date. Changes to these requirements after the ENGINEER from liability for any such failure about which
Effective Date of this Agreement may be the basis for ENGINEER knew or should have known existed in the
modifications to OWNER's responsibilities or to exercise of ENGINEER's services under this Agreement.
ENGINEER's scope of services, times of performance, or
compensation. K. (Modified) ENGINEER shall not be responsible for
the acts or omissions of any Contractor(s), subcontractor or
E.(Modified) OWNER shall be responsible for, and supplier,or of any of the Contractor's agents or employees or
ENGINEER may rely upon,the accuracy and completeness of any other persons (except ENGINEER's own employees and
all requirements, programs, instructions, reports, data, and its consultants for which it is legally liable) at the Site or
other information furnished by OWNER to ENGINEER otherwise furnishing or performing any of the Contractor's
pursuant to this Agreement, unless expressly stated or work; or for any decision made on interpretations or
communicated otherwise by OWNER ENGINEER may use clarifications of the Contract Documents given by OWNER
such requirements, reports, data, and information in without consultation and advice of ENGINEER.
performing or furnishing services under this Agreement.
L.(Modified) The General Conditions for any
F. OWNER shall make decisions and carry out its other construction contract documents prepared hereunder are to be
responsibilities in a timely manner and shall bear all costs the Standard Form of Agreement between Owner and
incident thereto so as not to delay the services of ENGINEER. Contractor and as approved by OWNER in writing.
G. Prior to the commencement of the Construction 6.02 Authorized Project Representatives
Phase, OWNER shall notify ENGINEER of any variations
from the language indicated in Exhibit E, "Notice of A. Contemporaneous with the execution of this
Acceptability of Work,"or of any other notice or certification Agreement, ENGINEER and OWNER shall designate
that ENGINEER will be requested to provide to OWNER or specific individuals to act as ENGINEER's and OWNER's
third parties in connection with the Project. OWNER and representatives with respect to the services to be performed or
ENGINEER shall reach agreement on the terms of any such furnished by ENGINEER and responsibilities of OWNER
requested notice or certification, and OWNER shall authorize under this Agreement. Such individuals shall have authority
such Additional Services as are necessary to enable to transmit instructions, receive information, and render
ENGINEER to provide the notices or certifications requested. decisions relative to the Project on behalf of each respective
PAY.
H.(Modified) ENGINEER shall not be required to sign
any documents, no matter by whom requested, that would 6.03 Design without Construction Phase Services
result in ENGINEER's having to certify,guarantee or warrant
the existence of conditions whose existence ENGINEER (Deleted).
cannot ascertain; provided, that ENGINEER has exercised
due diligence and was not otherwise required to certify, 6.04 Use of Documents
guarantee or warrant the existence of such conditions.
A. (Modified) Upon execution of this Agreement, the
ENGINEER grants to the OWNER an ownership interest in
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Between Owner and Engineer for Professional Services
Page 5 of 13
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the Instruments of Service. The ENGINEER shall obtain E. When transferring documents in electronic media
similar interests from the OWNER and the ENGINEER's format, ENGINEER makes no representations as to long-term
consultants consistent with this Agreement. Within seven compatibility, usability, or readability of documents resulting
days of any termination or expiration of this Agreement, the from the use of software application packages, operating
ENGINEER shall be required to tender to OWNER all systems, or computer hardware differing from those used by
Instruments of Service; provided OWNER has paid all ENGINEER at the beginning of this Project.
monies, excluding any disputed amount, due and owing to
ENGINEER in accordance with this Agreement. With such F. (Modified) Any use of the Documents on any
ownership interest, it is expressly understood by the parties extension of the Project or on any other project shall be at
hereto that the OWNER may use the Instruments of Service OWNER's sole risk and OWNER hereby releases
for any purposes which the OWNER sees fit, including, but ENGINEER from any liability associated solely with the reuse
not limited to, subsequent construction, reconstruction, of the Documents.
alteration,and/or repairs of the Project. As a condition to the
OWNER's use of the Instruments of Service, the OWNER G. If there is a discrepancy between the electronic files
hereby expressly agrees to remove the ENGINEER's name and the hard copies,the hard copies govern.
and all references to the ENGINEER,and its consultants from
the Documents. The OWNER hereby releases any and all H. Any verification or adaptation of the Documents for
claims which the OWNER could make arising out of or in extensions of the Project or for any other project will entitle
connection with any reuse of the documents by the OWNER. ENGINEER to further compensation at rates to be agreed
This release of claims for the matters covered in this upon by OWNER and ENGINEER.
Paragraph 6.04.A shall be for the benefit of the ENGINEER,
its officers, and employees and sub-consultants, as well as 6.05 Insurance
their successors and assigns.
A. ENGINEER shall procure and maintain insurance as
B. (Modified) Copies of OWNER-famished data that set forth in Exhibit G,"Insurance."
may be relied upon by ENGINEER are limited to the printed
copies that are delivered to ENGINEER pursuant to Exhibit B B. Not used.
unless otherwise expressly stated or communicated by
OWNER. Files in electronic media format of text, data, C. Not used.
graphics, or of other types that are furnished by OWNER to
ENGINEER are only for convenience of ENGINEER. Any D. Not used.
conclusion or information obtained or derived from such
electronic files will be at the user's sole risk. E. Not used.
C. Copies of Documents that may be relied upon by F. At any time,OWNER may request that ENGINEER,
OWNER are limited to the printed copies(also known as hard at OWNER's sole expense, provide additional insurance
copies)that are signed or sealed by the ENGINEER. Files in coverage, increased limits, or revised deductibles that are
electronic media format of text, data, graphics, or of other more protective than those specified in Exhibit G. If so
types that are furnished by ENGINEER to OWNER are only requested by OWNER,with the concurrence of ENGINEER,
for convenience of OWNER_ Any conclusion or information and if commercially available, ENGINEER shall obtain and
obtained or derived from such electronic files will be at the shall require ENGINEER's Consultants to obtain such
user's sole risk. additional insurance coverage, different limits, or revised
deductibles for such periods of time as requested by OWNER,
D. Because data stored in electronic media format can and Exhibit G will be supplemented to incorporate these
deteriorate or be modified inadvertently or otherwise without requirements.
authorization of the data's creator, the party receiving
electronic files agrees that it will perform acceptance tests or 6.06 Termination
procedures within 60 days, after which the receiving party
shall be deemed to have accepted the data thus transferred. A.(Modified) The obligations hereunder may be
The party delivering the electronic files will correct any errors terminated:
detected within the 60-day acceptance period. ENGINEER
shall not be responsible to maintain documents stored in 1. For cause,
electronic media format after acceptance by OWNER.
Standard Form of Agreement
Between Owner and Engineer for Professional Services
Page 6 of 13
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a. (Modified) By either party upon 30 days' is mandated or restricted by law. Unless specifically stated to
written notice in the event of failure by the other the contrary in any written consent to an assignment, no
party to perform in accordance with the terms hereof assignment will release or discharge the assignor from any
through no fault of the terminating party;or duty or responsibility under this Agreement.
b. By ENGINEER upon seven days written C. Unless expressly provided otherwise in this
notice if ENGINEER is being requested by OWNER Agreement:
to furnish or perform services contrary to
ENGINEER's responsibility as a licensed 1. Nothing in this Agreement shall be construed to
professional. create,impose,or give rise to any duty owed by OWNER
or ENGINEER to any Contractor, Contractor's
c. Notwithstanding the foregoing, this subcontractor, supplier, other individual or entity, or to
Agreement will not terminate as a result of such any surety for or employee of any of them.
substantial failure if the party receiving such notice
begins,within seven days of receipt of such notice,to 2. All duties and responsibilities undertaken
correct its failure to perform and proceeds diligently pursuant to this Agreement will be for the sole and
to cure such failure within no more than 30 days of exclusive benefit of OWNER and ENGINEER and not
receipt thereof; provided, however, that if and to the for the benefit of any other party. The OWNER agrees
extent such substantial failure cannot be reasonably that the substance of the provisions of this paragraph
cured within such 30 day period, and if such party 6.08.0 shall appear in the Contract Documents.
has diligently attempted to cure the same and
thereafter continues diligently to cure the same then 6.09 Not Used.
the cure period provided for herein shall extend up
to,but in no case more than 60 days after the date of 6.10 Hazardous Environmental Condition
receipt of the notice.
A. OWNER represents to ENGINEER that to the best
2. For convenience by OWNER effective upon the of its knowledge a Hazardous Environmental Condition does
receipt of notice by ENGINEER. not exist.
B. Not used. B.(Modified) OWNER has disclosed to the best of
its knowledge and belief to ENGINEER the existence of all
6.07 Controlling Law Asbestos, PCB's, Petroleum, Hazardous Waste, or
Radioactive Material located at or near the Site, including
A. This Agreement is to be governed by the law of the type,quantity and location.
state in which the Project is located. Venue for all purposes
shall be in Harris County,Texas. C.(Modified) If a Hazardous Environmental
Condition is encountered or alleged, ENGINEER shall have
6.08 Successors,Assigns,and Beneficiaries the obligation to notify OWNER on or before the next
business day of the same.
A. OWNER and ENGINEER each is hereby bound and
the partners, successors, executors, administrators and legal D. It is acknowledged by both parties that
representatives of OWNER and ENGINEER (and to the ENGINEER's scope of services does not include any services
extent permitted by paragraph 6.08.B the assigns of OWNER related to a Hazardous Environmental Condition. In the event
and ENGINEER) are hereby bound to the other party to this ENGINEER or any other party encounters a Hazardous
Agreement and to the partners, successors, executors, Environmental Condition, ENGINEER may, at its option and
administrators and legal representatives (and said assigns) of without liability for consequential or any other damages,
such other party, in respect of all covenants, agreements and suspend performance of services on the portion of the Project
obligations of this Agreement. affected thereby until OWNER: (i) retains appropriate
specialist consultant(s) or contractor(s) to identify and, as
B. Neither OWNER nor ENGINEER may assign, appropriate, abate, remediate, or remove the Hazardous
sublet, or transfer any rights under or interest (including, but Environmental Condition; and (ii) warrants that the Site is in
without limitation,moneys that are due or may become due)in full compliance with applicable Laws and Regulations.
this Agreement without the written consent of the other,
except to the extent that any assignment,subletting,or transfer
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Between Owner and Engineer for Professional Services
Page 7 of 13
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•
E. OWNER acknowledges that ENGINEER is 6.13 Survival
performing professional services for OWNER and that
ENGINEER is not and shall not be required to become an A. (Modified) All express representations,
"arranger," "operator," "generator," or "transporter" of indemnifications, and limitations of liability included in this
hazardous substances, as defined in the Comprehensive Agreement will survive its completion or termination for any
Environmental Response,Compensation, and Liability Act of reason.
1990(CERCLA),which are or may be encountered at or near
the Site in connection with ENGINEER's activities under this 6.14 Severability
Agreement.
A. Any provision or part of the Agreement held to be
F. If ENGINEER's services under this Agreement void or unenforceable under any Laws or Regulations shall be
cannot be performed because of a Hazardous Environmental deemed stricken, and all remaining provisions shall continue
Condition, the existence of the condition shall justify to be valid and binding upon OWNER and ENGINEER,who
ENGINEER's terminating this Agreement for cause on 30 agree that the Agreement shall be reformed to replace such
days notice. stricken provision or part thereof with a valid and enforceable
provision that comes as close as possible to expressing the
6.11 Allocation of Risks intention of the stricken provision.
A. (Modified) Indemnification. See Exhibit K. 6.15 Waiver
B. (Added) Notwithstanding anything to the contrary A. Non-enforcement of any provision by either party
contained in this Agreement, the OWNER and ENGINEER shall not constitute a waiver of that provision, nor shall it
hereby agree that no claim or dispute between the OWNER affect the enforceability of that provision or of the remainder
and ENGINEER arising out of or relating to this Agreement of this Agreement.
shall be decided by any arbitration proceeding including,
without limitation, any proceeding under the Federal 6.16 Headings
Arbitration Act (9 U.S.C. Sections 1-14), or any applicable
State arbitration statute, including, but not limited to, the A. The headings used in this Agreement are for general
Texas General Arbitration Act,provided that in the event that reference only and do not have special significance.
the OWNER is subjected to an arbitration proceeding
notwithstanding this provision, ENGINEER consents to be ARTICLE 7- DEFINITIONS
joined in the arbitration proceeding if ENGINEER'S presence
is required or requested by the OWNER for complete relief to
be recorded in the arbitration proceeding. 7.01 Defined Terms
6.12 Notices A. Wherever used in this Agreement (including the
Exhibits hereto)and printed with initial or all capital letters,
A. (Modified) Any notice required under this the terms listed below have the meanings indicated, which
Agreement will be in writing, addressed to the appropriate are applicable to both the singular and plural thereof:
party at its address on the signature page and given personally,
or by registered or certified mail postage prepaid, or by a 1. Addenda—Written or graphic instruments issued
commercial courier service. Additionally, notices may be prior to the opening of Bids which clarify, correct, or
given via facsimile or by electronic mail if such notice is also change the Bidding Documents.
given personally, or by registered or certified mail or by a
commercial courier service. All notices shall be effective 2. Additional Services—The services to be
upon the date of receipt. performed for or furnished to OWNER by ENGINEER in
accordance with Exhibit A,Part 2 of this Agreement.
3. Agreement—This"Standard Form of Agreement
between OWNER and ENGINEER for Professional
Services," including those Exhibits listed in Article 8
hereof.
Standard Form of Agreement
Between Owner and Engineer for Professional Services
Page 8 of 13
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4. Application for Payment—The form acceptable
to ENGINEER which is to be used by Contractor in 13. (Modified) Contract Documents--Documents
requesting progress or final payments for the completion that establish the rights and obligations of the parties
of its Work and which is to be accompanied by such engaged in construction and include the Construction
supporting documentation as is required by the Contract Agreement between OWNER and Contractor and all
Documents. documents referenced therein,Addenda(which pertain to
the Contract Documents), Contractor's Bid (including
5. Asbestos—Any material that contains more than documentation accompanying the Bid and any post-Bid
one percent asbestos and is friable or is releasing asbestos documentation submitted prior to the notice of award)
fibers into the air above current action levels established when attached as an exhibit to the Construction
by the United States Occupational Safety and Health Agreement, the notice to proceed, the bonds, appropriate
Administration. certifications, insurance documents the General
Conditions, the Supplementary Conditions, the
6. Basic Services—The services to be performed Specifications and the Drawings as the same are more
for or furnished to OWNER by ENGINEER in specifically identified in the Construction Agreement,
accordance with Exhibit A,Part 1,of this Agreement. together with all Written Amendments, Change Orders,
Work Change Directives, Field Orders, and
7. Bid—The offer or proposal of the bidder ENGINEER's written interpretations and clarifications
submitted on the prescribed form setting forth the prices issued on or after the Effective Date of the Construction
for the Work to be performed. Agreement. Approved Shop Drawings and the reports
and drawings of subsurface and physical conditions are
8. Bidding Documents—The advertisement or not Contract Documents.
invitation to Bid,instructions to bidders,the Bid form and
attachments, the Bid bond, if any, the proposed Contract 14. Contract Price—The moneys payable by
Documents,and all Addenda,if any. OWNER to Contractor for completion of the Work in
accordance with the Contract Documents and as stated in
9. Change Order—A document recommended by the Construction Agreement.
ENGINEER,which is signed by Contractor and OWNER
to authorize an addition,deletion or revision in the Work, 15. Contract Times—The numbers of days or the
or an adjustment in the Contract Price or the Contract dates stated in the Construction Agreement to: (i)achieve
Times, issued on or after the Effective Date of the Final Completion,and(ii)complete the Work so that it is
Construction Agreement. ready for final payment as evidenced by ENGINEER's
written recommendation of final payment.
10. Construction Agreement—The written
instrument which is evidence of the agreement,contained 16. Contractor—An individual or entity with whom
in the Contract Documents, between OWNER and OWNER enters into a Construction Agreement.
Contractor covering the Work.
17. Correction Period—The time after Final
11. Construction Contract—The entire and Completion during which Contractor must correct, at no
integrated written agreement between the OWNER and cost to OWNER,any Defective Work,normally one year
Contractor concerning the Work. after the date of Final Completion or such longer period
of time as may be prescribed by Laws or Regulations or
12. Construction Cost—The cost to OWNER of by the terms of any applicable special guarantee or
those portions of the entire Project designed or specified specific provision of the Contract Documents.
by ENGINEER. Construction Cost does not include
costs of services of ENGINEER or other design 18. Defective—An adjective which, when modifying
professionals and consultants, cost of land, rights-of-way, the word Work, refers to Work that is unsatisfactory,
or compensation for damages to properties,or OWNER's faulty, or deficient, in that it does not conform to the
costs for legal, accounting, insurance counseling or Contract Documents, or does not meet the requirements
auditing services, or interest and financing charges of any inspection, reference standard, test, or approval
incurred in connection with the Project, or the cost of referred to in the Contract Documents, or has been
other services to be provided by others to OWNER damaged prior to ENGINEER's recommendation of final
pursuant to Exhibit B of this Agreement. Construction payment.
Cost is one of the items comprising Total Project Costs.
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Between Owner and Engineer for Professional Services
Page 9 of 13
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19. Documents—Data, Reports, Drawings, danger to persons or property exposed thereto in
Specifications, Record Drawings, and other deliverables, connection with the Work.
whether in printed or electronic media format, provided
or furnished in appropriate phases by ENGINEER to 28. Hazardous Waste—The term Hazardous Waste
OWNER pursuant to this Agreement. shall have the meaning provided in Section 1004 of the
Solid Waste Disposal Act (42 USC Section 6903) as
20. Drawings—That part of the Contract Documents amended from time to time.
prepared or approved by ENGINEER which graphically
shows the scope,extent,and character of the Work to be 29. Laws and Regulations: Laws or Regulations--
performed by Contractor. Shop Drawings are not Any and all applicable laws, rules, regulations,
Drawings as so defined. ordinances, codes, standards, and orders of any and all
governmental bodies, agencies, authorities, and courts
21. Effective Date of the Construction Agreement— having jurisdiction.
The date indicated in the Construction Agreement on
which it becomes effective, but if no such date is 30. PCB's—Polychlorinated biphenyls.
indicated, it means the date on which the Construction
Agreement is signed and delivered by the last of the two 31. Petroleum—Petroleum, including crude oil or
parties to sign and deliver. any fraction thereof which is liquid at standard conditions
of temperature and pressure (60 degrees Fahrenheit and
22. Effective Date of the Agreement—The date 14.7 pounds per square inch absolute), such as oil,
indicated in this Agreement on which it becomes petroleum, fuel oil, oil sludge, oil refuse, gasoline,
effective, but if no such date is indicated, it means the kerosene,and oil mixed with other non-Hazardous Waste
date on which the Agreement is signed and delivered by and crude oils.
the last of the two parties to sign and deliver.
32. Radioactive Materials—Source, special nuclear,
23. ENGINEER's Consultants—Individuals or or byproduct material as defined by the Atomic Energy
entities having a contract with ENGINEER to furnish Act of 1954 (42 USC Section 2011 et seq.) as amended
services with respect to this Project as ENGINEER's from time to time.
independent professional associates, consultants,
subcontractors, or vendors. The term ENGINEER 33. Record Drawings—The Drawings as issued for
includes ENGINEER's Consultants. construction on which the ENGINEER,upon completion
of the Work, has shown changes due to Addenda or
24. Field Order—A written order issued by Change Orders and other information which ENGINEER
ENGINEER which directs minor changes in the Work considers significant based on record documents
but which does not involve a change in the Contract Price furnished by Contractor to ENGINEER and which were
or the Contract Times. annotated by Contractor to show changes made during
construction.
25. Final Completion shall mean that all work has
been completed, all final punch list items have been 34. Reimbursable Expenses—The expenses incurred
inspected and satisfactorily completed, all payments to directly by ENGINEER in connection with the
subcontractors have been made, all documentation and performing or furnishing of Basic and Additional
warranties have been submitted, all closeout documents Services for the Project for which OWNER shall pay
have been executed and approved by the OWNER, and ENGINEER as indicated in Exhibit C.
the Project has been finally accepted by the OWNER.
35. Resident Project Representative—The
26. General Conditions-That part of the Contract authorized representative of ENGINEER,if any,assigned
Documents which sets forth terms, conditions, and to assist ENGINEER at the Site during the Construction
procedures that govern the Work to be performed or Phase. The Resident Project Representative will be
furnished by Contractor with respect to the Project. ENGINEER's agent or employee and under
ENGINEER's supervision. As used herein, the term
27. Hazardous Environmental Condition—The Resident Project Representative includes any assistants of
presence at the Site of Asbestos, PCB's, Petroleum, Resident Project Representative agreed to by OWNER.
Hazardous Waste, or Radioactive Materials in such The duties and responsibilities of the Resident Project
quantities or circumstances that may present a substantial Representative are as set forth in Exhibit D.
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Between Owner and Engineer for Professional Services
Page 10 of 13
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this Project. Work includes and is the result of
36. Samples--Physical examples of materials, performing or furnishing labor, services, and
equipment, or workmanship that are representative of documentation necessary to produce such construction
some portion of the Work and which establish the and furnishing, installing, and incorporating all materials
standards by which such portion of the Work will be and all equipment into such construction, all as required
judged. by the Contract Documents.
37. Shop Drawings—All drawings, diagrams, 44. Work Change Directive—A written directive to
illustrations, schedules, and other data or information Contractor issued on or after the Effective Date of the
which are specifically prepared or assembled by or for Construction Agreement and signed by OWNER upon
Contractor and submitted by Contractor to ENGINEER recommendation of the ENGINEER, ordering an
to illustrate some portion of the Work. addition,deletion, or revision in the Work,or ieaponding
to differing or unforeseen subsurface or physical
38. Site—Lands or areas indicated in the Contract conditions under which the Work is to be performed or to
Documents as being furnished by OWNER upon which emergencies. A Work Change Directive will not change
the Work is to be performed,rights-of-way and easrments the Contract Price or the Contract Times but is evidence
for access thereto, and such other lands furnished by that the parties expect that the change directed or
OWNER which are designated for use of Contractor. documented by a Work Change Directive will be
incorporated in a subsequently issued Change Order
39. Specifications—That part of the Contract following negotiations by the parties as to its effect, if
Documents consisting of written technical descriptions of any,on the Contract Price or Contract Times.
materials, equipment, systems, standards, and
workmanship as applied to the Work and certain 45. Written Amendment—A written amendment of
administrative details applicable thereto. the Contract Documents signed by OWNER and
Contractor on or after the Effective Date of the
40. Substantial Completion—The time at which the Construction Agreement and normally dealing with the
Work (or a specified part thereof) has progressed to the non-engineering or non-technical rather than strictly
point where, in the opinion of ENGINEER,the Work(or construction-related aspects of the Contract Documents.
a specified part thereof) is sufficiently complete, in
accordance with the Contract Documents, so that the
Work (or a specified part thereof) can be utilized for the ARTICLE 8 - EXHIBITS AND SPECIAL
purposes for which it is intended. The terms PROVISIONS
"substantially complete"and"substantially completed"as
applied to all or part of the Work refer to Substantial
Completion thereof. 8.01 Exhibits Included
41. Supplementary Conditions—That part of the A. Exhibit A, "ENGINEER's Services," consisting of
Contract Documents which amends or supplements the seven (7)pages.
General Conditions.
B. Exhibit B, "OWNER's Responsibilities," consisting
42. (Modified) Total Project Costs—The sum of the of two(2)pages.
Construction Cost,allowances for contingencies,the total
costs of services of ENGINEER or other design C. Exhibit C, "Payments to Engineer for Services and
professionals and consultants, cost of land, rights-of-way, Reimbursable Expenses,"consisting of two(2)pages.
compensation for damages to properties,OWNER's costs
for legal, accounting, insurance counseling or auditing D. Exhibit D, "Duties, Responsibilities and Limitations
services, interest and financing charges incurred in of Authority of Resident Project Representative,"is not used.
connection with the Project,and the cost of other services
to be provided by others to OWNER pursuant to Exhibit E. Exhibit E, "Notice of Acceptability of Work,"
B of this Agreement. consisting of two(2)pages.
43. Work—The entire completed construction or the F. Exhibit F,"Construction Cost Limit," is not used.
various separately identifiable parts thereof required to be
provided under the Contract Documents with respect to G. Exhibit G,"Insurance,"consisting of two(2) pages.
Standard Form of Agreement
Between Owner and Engineer for Professional Services
Page 11 of 13
• •
H. Exhibit H,"Dispute Resolution,"is not used.
I. Exhibit I,"Allocation of Risks,"is not used.
J. Exhibit J,"Special Provisions"is not used.
K. (Added) Exhibit K, "Indemnification" consisting of
two(2) pages.
8.02 Total Agreement
A. This Agreement (consisting of pages 1 to 13
inclusive, together with the Exhibits identified above)
constitutes the entire agreement between OWNER and
ENGINEER and supersedes all prior written or oral
understandings. This Agreement may only be amended,
supplemented, modified, or canceled by a duly executed
written instrument. This Agreement along with the exhibits
shall be read and construed as the same Agreement.
Standard Form of Agreement
Between Owner and Engineer for Professional Services
Page 12 of 13
• •
IN WITNESS WHEREOF,the parties hereto have
executed this Agreement,the Effective Date of which is
indicated on page I.
OWNER:CITYOF BAYTOWN ENGINEER: HART GAUGLER&ASSOCIATES,
INC.
Signature: ,' Q€40 Signature:
Printed Name: Richard L.Davis Printed Name: clemiN 47. .864k
Title: City Manager Title: AbveIPj¢L
Date Signed: /71 Date Signed: ��/0
Address for giving notices: Address for giving notices:
P.O. Box 424 12801 N.Central Expressway,Suite 1400
Baytown,Texas 77522 Dallas,TX 75243
Designated Representative(paragraph 6.02.A): Designated Representative(paragraph 6.02.A):
Name: Shon Blake Name:John D.Blacker,P.E.
Title: Fire Chief Title: Principal .
Phone Number: (281)420-5329 Phone Number:(972)239-5111
Facsimile Number: (281)420-6586 Facsimile Number:(972)239-5055
E-Mail Address: shon.blake@baytown.org E-Mail Address:jblacker(a hartgaugler.com
sc
.. AO a�
0 ir ,,../4 ...:-., ,
V... \l/ ..447
Standard Form of Agreement
Between Owner and Engineer for Professional Services
Page 13 of 13
. • •
This is EXHIBIT A, consisting of 7 pages, referred to in and
part of the Agreement between OJ�VN Rand ENGINEER
for Professional Services dated �((///d /�.
Initial:
OWNER ,�/ ,
ENGINES
ENGINEER's Services
Article 1 of the Agreement is amended and supplemented to include the following agreement of the parties.
ENGINEER shall provide Basic and Additional Services as set forth below.
PART 1 --BASIC SERVICES(Modified)
A 1.01 Preliminary Design Phase
A. ENGINEER shall:
1. Consult with OWNER to define and clarify OWNER's requirements for the Project.
2. Advise OWNER as to the necessity of OWNER's providing data or services of the types described in
Exhibit B, which are not part of ENGINEER's Basic Services, and assist OWNER in obtaining such
data and services.
3. (Modified) Identify, consult with, and analyze requirements of governmental authorities having
jurisdiction to approve the portions of the Project designed or specified by ENGINEER.
4. Identify and evaluate potential solutions available to OWNER; and,after consultations with OWNER,
recommend to OWNER those solutions which in ENGINEER's judgment meet OWNER's
requirements for the Project.
•
5. (Modified) Attend meetings with OWNER and OWNER's consultants, designated boards.
commissions and/or City Council to receive input into OWNER'S requirements for the Project and
evaluate potential solutions available to OWNER.
6. (Modified)Perform or provide the following additional Preliminary Design Phase tasks or deliverables:
a. Program verification-confirm components,size,etc,of the classroom building;and
b. Preparation and presentation of a Site Plan in accordance with currently published criteria of
OWNER,including,coordination of the submittal and the preparation of the application;
7. (Modified) Prepare a preliminary submittal of 50%drawings for the Project ("50% Submittal") which
will, as appropriate, contain schematic site layouts illustrating the scale and relationship of the
improvements, schematic plan and profile sketches of the Project, schedule of events and the
conceptual design criteria with appropriate exhibits to indicate those solutions available to OWNER,
which ENGINEER recommends. Preliminary selections of construction materials shall be noted on the
drawings or otherwise described in writing in the 50% Submittal. This 50% Submittal will be
accompanied by ENGINEER's opinion of Total Project Costs for each solution which is so
recommended for the Project with each component separately itemized, as itemized in the PER
estimated project costs breakdown,including the following,which will be separately itemized: opinion
of probable Construction Cost,allowances for contingencies and for the estimated total costs of design,
professional, and related services provided by ENGINEER and, on the basis of information furnished
Page 1 of 7 Pages
(Exhibit A--ENGINEER's Services)
4111
•
by OWNER, allowances for other items and services included within the definition of Total Project
Costs.
8. Furnish one (1) full-size review copy and a CD containing PDF's of the 50% Submittal to OWNER
within fifty(50)calendar days of authorization to begin services and review it with OWNER.
9. Revise the 50% Submittal in response to OWNER's and other parties' comments, as appropriate, and
furnish one(I)full-size set and a CD containing PDF's of the final copies of the revised 50%Submittal
within ten(10)calendar days after completion of reviewing it with OWNER.
B. (Modified) ENGINEER's services under the Preliminary Design Phase will be considered complete on the
date when the final copies of the revised 50%Submittal has been delivered to and accepted by OWNER.
A 1.02 Final Design Phase
A. After acceptance by OWNER of the Preliminary Design Phase documents and revised opinion of probable
Construction Cost as determined in the Preliminary Design Phase, but subject to any OWNER-directed
modifications or changes in the scope,extent,character,or design requirements of or for the Project,and upon
written authorization from OWNER,ENGINEER shall:
1. (Modified) On the basis of the above acceptance, direction, and authorization, prepare final Drawings
indicating the scope, relationships, forms size and appearance of the Project by means of plans, profiles,
construction details and technical specifications together with the extent and character of the Work to be
performed and furnished by the Contractor,including the quality level for major materials. Specifications
will be prepared, where appropriate, in conformance with the 16-division format of the Construction
Specifications Institute or other format agreed to in writing by OWNER and ENGINEER.
2. Provide technical criteria,written descriptions,and design data for OWNER's use in filing applications for
permits from or approvals of governmental authorities having jurisdiction to review or approve the final
design of the Project and assist OWNER in consultations with appropriate authorities.
3. (Modified) Attend meetings with OWNER and OWNER's consultants, designated boards, commissions
and/or City Council as requested by OWNER.
4. Perform or provide the following additional Final Design Phase tasks or deliverables:
a. Civil engineering construction documents to include dimension control, storm drain design,
grading,utilities,erosion control,and project specifications;
b. Preparation of the SWPPP (Storm Water Pollution Prevention Plan) and a Notice of Intent
(NOI) application on behalf of the OWNER, as required by the TCEQ. The SWPPP report
will include specifications and best management practices to control storm water pollution and
hazardous,concrete,and petroleum waste management;
c. Architectural and structural design of the classroom building;
d. Code research and landscape design to meet all applicable landscaping requirements of the
OWNER and to include irrigation design;
e. Electrical engineering to support the classroom building - to include building lighting,
electrical service to the buildings and coordination with the power company;
f. Plumbing design for gas service inside the classroom building and outside to the gas supply;
g. Mechanical design for the HVAC system for the classroom building;and
h. Submit and obtain all required permits, including those required by the OWNER as well as by
TAS(Texas Accessibility Standards)reviewer for ADA accessibility.
5. Advise OWNER of any adjustments to the Project schedule and the opinion of probable Construction Cost
and any adjustments to Total Project Costs known to ENGINEER.
Page 2 of 7 Pages
(Exhibit A—ENGINEER's Services)
! •
6. Make appropriate recommendations to the OWNER to adjust the Project size,quality or budget if at any
time the ENGINEER's estimate of probable Construction Cost or Total Project Costs exceed the
OWNER's budget
7. Provide one (1) full-size set of the 90% documents and a CD containing PDFs of the 90% documents,
including the bid form and the technical specifications for the OWNER's review and comment within
eighty(80)calendar days of authorization to begin services and review it with OWNER.
8. Revise the documents in response to OWNER'S and other parties'comments,as appropriate.
9. Provide one(1)full-size set and a CD containing PDFs of 100%Bidding Documents for the OWNER's
review and comment within ten (10) calendar days after receiving OWNER's comments on the 90%
documents.
10. Revise the documents in response to OWNER's and other parties' comments,as appropriate,and furnish
fifteen (15) CDs containing all bid documents along with one mylar full-size set of the revised 100%
Bidding Documents and one half-size set of the revised 100%Bidding Documents and a revised opinion
of probable Construction Cost to the OWNER within ten (10) days after completion of reviewing the
100%Bidding documents with the OWNER.
B. In the event that the Work designed or specified by ENGINEER is to be performed or furnished under more
than one prime contract, or if ENGINEER's services are to be separately sequenced with the work of one or
more prime Contractors (such as in the case of fast-tracking), OWNER and ENGINEER shall, prior to
commencement of the Final Design Phase, develop a schedule for performance of ENGINEER's services
during the Final Design, Bidding or Negotiating, Construction, and Post-Construction Phases in order to
sequence and coordinate properly such services as are applicable to the work under such separate prime
contracts. This schedule is to be prepared and included in or become an amendment to Exhibit A whether or
not the work under such contracts is to proceed concurrently.
C. The number of prime contracts for Work designed or specified by ENGINEER upon which the ENGINEER's
compensation has been established under this Agreement is one(1).
D. (Modified)ENGINEER's services under the Final Design Phase will be considered complete on the date when
the submittals required by paragraph A1.02.A.10 have been delivered to and accepted by OWNER.
A 1.03 Bidding or Negotiating Phase
A. After acceptance by OWNER of the Bidding Documents and the most recent opinion of probable Construction
Cost as determined in the Final Design Phase, and upon written authorization by OWNER to proceed,
ENGINEER shall:
1. Assist OWNER in advertising for and obtaining bids or negotiating proposals for the Work.
2. Answer questions, review requests for information, and prepare and issue Addenda as appropriate to
clarify,correct,or change the Bidding Documents.
3. Consult with OWNER as to the acceptability of subcontractors, suppliers, and other individuals and
entities proposed by Contractor for those portions of the Work as to which such acceptability is
required by the Bidding Documents.
4. (Modified) Attend the Mandatory Pre-Bid Conference and the Bid opening, prepare Bid tabulation
sheets, assemble contract documents, and assist OWNER in both evaluating Bids or proposals and
awarding contracts for the Work.
Page 3 of 7 Pages
(Exhibit A--ENGINEER's Services)
• •
5. (Added) Assist in connection with Bid protests, rebidding, or re-negotiating contracts for
construction,materials,equipment,or services.
6. Assist OWNER in securing and analyzing bids or negotiated proposals and recommend award of
the construction contract.
B. (Modified) The Bidding or Negotiating Phase will be considered complete upon commencement of the
Construction Phase.
A1.04 Construction Phase
A. Upon successful completion of the Bidding and Negotiating Phase, and upon written authorization from
OWNER,ENGINEER shall:
1. General Administration of Construction Contract. Consult with OWNER;transmit instructions to the
CONTRACTOR; and act as OWNER's representative as provided in the General Conditions. The
extent and limitations of the duties, responsibilities and authority of ENGINEER as assigned in said
General Conditions shall not be modified,except as ENGINEER may otherwise agree in writing. All
of OWNER's instructions to Contractor will be issued through ENGINEER,who shall have authority
to act on behalf of OWNER in dealings with Contractor to the extent provided in this Agreement and
said General Conditions except as otherwise provided in writing.
2. (Modified) Selecting Independent Testing Laboratory. Assist OWNER in the selection of an
independent testing laboratory to perform the services identified in paragraph B2.01.0,if any.
3. Pre-Construction Conference. Participate in a Pre-Construction Conference prior to commencement
of Work at the Site.
4. Baselines and Benchmarks. As appropriate, stake and establish baselines and benchmarks for
locating the Work which in ENGINEER's judgment are necessary to enable Contractor to proceed.
5. Visits to Site and Observation of Construction. In connection with observations of Contractor's work
in progress while it is in progress:
a. (Modified) Make visits to the Site at intervals appropriate to the various stages of construction,
appropriate to verify Contractor's payment requests,and as ENGINEER and/or OWNER deems
necessary, in order to observe as an experienced and qualified design professional the progress
and quality of the Work. Such visits and observations by ENGINEER,and the Resident Project
Representative, if any, are not intended to be exhaustive or to extend to every aspect of
Contractor's work in progress or to involve detailed inspections of Contractor's work in progress
beyond the responsibilities specifically assigned to ENGINEER in this Agreement and the
Contract Documents,but rather are to be limited to spot checking,selective sampling,and similar
methods of general observation of the Work based on ENGINEER's exercise of professional
judgment as assisted by the Resident Project Representative, if any. Based on information
obtained during such visits and such observations, ENGINEER will determine if Contractor's
work is proceeding in accordance with the Contract Documents, and ENGINEER shall keep
OWNER informed of the progress of the Work.
b. (Modified) The purpose of ENGINEER's visits to, and representation by the Resident Project
Representative,if any,at the Site,will be to enable ENGINEER to better carry out the duties and
responsibilities assigned to and undertaken by ENGINEER during the Construction Phase, and,
in addition, by the exercise of ENGINEER's efforts as an experienced and qualified design
professional, to provide for OWNER a greater degree of confidence that the completed Work
will substantially conform to the Contract Documents and that the integrity of the design concept
of the completed Project as a functioning whole as indicated in the Contract Documents has been
Page 4 of 7 Pages
(Exhibit A—ENGINEER's Services)
•
implemented and preserved by Contractor. ENGINEER shall not, during such visits or as a
result of such observations of Contractor's work in progress, supervise, direct, or have control
over Contractor's work, nor shall ENGINEER have authority over or responsibility for the
means, methods,techniques,sequences,or procedures of construction selected by Contractor,for
safety precautions and programs incident to Contractor's work,or for any failure of Contractor to
comply with Laws and Regulations applicable to Contractor's furnishing and performing the
Work. Accordingly, ENGINEER neither guarantees the performance of any Contractor nor
assumes responsibility for any Contractor's failure to furnish and perform its work in accordance
with the Contract Documents.
6. (Modified) Defective Work. Recommend to OWNER that Contractor's work be disapproved and
rejected while it is in progress if, on the basis of such observations, ENGINEER believes that such
work will not produce a completed Project that substantially conforms to the Contract Documents or
that it will prejudice the integrity of the design concept of the completed Project as a functioning
whole as indicated in the Contract Documents.
7. Clarifrcations and Interpretations;Field Orders. Issue necessary clarifications and interpretations of
the Contract Documents as appropriate to the orderly completion of Contractor's work. Such
clarifications and interpretations will be consistent with the intent of and reasonably inferable from the
Contract Documents. ENGINEER may issue Field Orders authorizing minor variations from the
requirements of the Contract Documents.
8. Change Orders and Work Change Directives. Recommend Change Orders and Work Change
Directives to OWNER, as appropriate, and prepare Change Orders and Work Change Directives as
required.
9. Shop Drawings and Samples. Review and approve or take other appropriate action in respect to Shop
Drawings and Samples and other data which Contractor is required to submit, but only for
conformance with the information given in the Contract Documents and compatibility with the design
concept of the completed Project as a functioning whole as indicated in the Contract Documents.
Such reviews and approvals or other action will not extend to means,methods,techniques,sequences
or procedures of construction or to safety precautions and programs incident thereto. ENGINEER
has an obligation to meet any Contractor's submittal schedule that has earlier been acceptable to
ENGINEER.
10. Substitutes and "or-equal." Evaluate and determine the acceptability of substitute or `or-equal"
materials and equipment proposed by Contractor, but subject to the provisions of paragraph A2.01 of
this Exhibit A.
11. Inspections and Tests. Require such special inspections or tests of Contractor's work as deemed
reasonably necessary, and receive and review all certificates of inspections, tests, and approvals
required by Laws and Regulations or the Contract Documents. ENGINEER's review of such
certificates will be for the purpose of determining that the results certified indicate compliance with
the Contract Documents and will not constitute an independent evaluation that the content or
procedures of such inspections, tests, or approvals comply with the requirements of the Contract
Documents. ENGINEER shall be entitled to rely on the results of such tests.
12. (Modified)Disagreements between OWNER and Contractor. Render formal written decisions on all
claims of OWNER and Contractor relating to the acceptability of Contractor's work or the
interpretation of the requirements of the Contract Documents pertaining to the execution and progress
of Contractor's work. In rendering such decisions,ENGINEER shall be fair and not show partiality
to OWNER or Contractor.
Page 5 of 7 Pages
(Exhibit A—ENGINEER's Services)
• •
13. Applications for Payment. Based on ENGINEER's observations as an experienced and qualified
design professional and on review of Applications for Payment and accompanying supporting
documentation:
a. Determine the amounts that ENGINEER recommends Contractor be paid. Such
recommendations of payment will be in writing and will constitute ENGINEER's representation
to OWNER, based on such observations and review, that, to the best of ENGINEER's
knowledge, information and belief,Contractor's work has progressed to the point indicated,the
quality of such work is substantially in accordance with the Contract Documents(subject to an
evaluation of the Work as a functioning whole prior to or upon Substantial Completion, to the
results of any subsequent tests called for in the Contract Documents and to any other
qualifications stated in the recommendation),and the conditions precedent to Contractor's being
entitled to such payment appear to have been fulfilled in so far as it is ENGINEER's
responsibility to observe Contractor's work. In the case of unit price work, ENGINEER's
recommendations of payment will include final determinations of quantities and classifications of
Contractor's work (subject to any subsequent adjustments allowed by the Contract Documents).
The responsibilities of ENGINEER contained in paragraph Al.04.A.5.a are expressly subject to
the limitations set forth in paragraph A1.04.A.5.b and other express or general limitations in this
Agreement and elsewhere.
b. By recommending any payment, ENGINEER shall not thereby be deemed to have represented
that observations made by ENGINEER to check the quality or quantity of Contractor's work as it
is performed and furnished have been exhaustive,extended to every aspect of Contractor's work
in progress, or involved detailed inspections of the Work beyond the responsibilities specifically
assigned to ENGINEER in this Agreement and the Contract Documents. Neither ENGINEER's
review of Contractor's work for the purposes of recommending payments nor ENGINEER's
recommendation of any payment including final payment will impose on ENGINEER
responsibility to supervise, direct, or control Contractor's work in progress or for the means,
methods,techniques,sequences,or procedures of construction or safety precautions or programs
incident thereto, or Contractor's compliance with Laws and Regulations applicable to
Contractor's furnishing and performing the Work. It will also not impose responsibility on
ENGINEER to make any examination to ascertain how or for what purposes Contractor has used
the moneys paid on account of the Contract Price, or to determine that title to any portion of the
work in progress, materials, or equipment has passed to OWNER free and clear of any liens,
claims, security interests, or encumbrances, or that there may not be other matters at issue
between OWNER and Contractor that might affect the amount that should be paid.
14. Contractor's Completion Documents.
a. (Modified)Receive and review maintenance and operating instructions,schedules, and guarantees as
prepared by the Contractor in accordance with the Contract Documents. ENGINEER will compile
this information as provided by Contractor,and deliver three(3)copies of the same to OWNER.
b. (Modified) Receive bonds, certificates,or other evidence of insurance not previously submitted and
required by the Contract Documents, certificates of inspection, tests and approvals, Shop Drawings,
Samples and other data approved as provided under paragraph Al.04.A.9, and the annotated record
documents which are to be assembled by Contractor in accordance with the Contract Documents to
obtain final payment. The extent of such ENGINEER's review will be limited as provided in
paragraph A1.04.A.9.
c. ENGINEER shall transmit these documents to OWNER within thirty days of receipt of documents
from Contractor.
d. (Added) Preparing and furnishing to OWNER Record Drawings on Mylar showing appropriate
record information based on Project annotated record documents received from Contractor.
Page 6 of 7 Pages
(Exhibit A--ENGINEER's Services)
• •
15. Close-out Services. Upon written authorization from OWNER,ENGINEER,during the Post-Construction
Phase,shall:
a.Provide assistance in connection with the testing and adjusting of Project equipment or systems.
b.Assist OWNER in training OWNER's staff to operate and maintain Project,equipment,and systems.
c.Assist OWNER in developing procedures for control of the operation and maintenance of,and record
keeping for Project equipment and systems.
d.Provide Operations and Maintenance Manuals to the OWNER as well as electronic as-built drawings
for the completed Project,in a format acceptable to the OWNER.
e.Together with OWNER,visit the Project to observe any apparent defects in the Work,assist OWNER
in consultations and discussions with Contractor concerning correction of any such defects,and make
recommendations as to replacement or correction of Defective Work,if present.
f. Perform or provide the following additional Post-Construction Phase tasks or deliverables:N/A
g.In company with OWNER or OWNER's representative, provide an inspection of the Project within
one month before the end of the Correction Period to ascertain whether any portion of the Work is
subject to correction.
16. Additional Tasks. Perform or provide the following additional Construction Phase tasks or deliverables:
a. Review material testing reports.
17. (Modified) Final Notice of Acceptability of the Work. Conduct a final inspection to determine if the
completed Work of Contractor is acceptable so that ENGINEER may recommend, in writing, final
payment to Contractor. Accompanying the recommendation for final payment, ENGINEER shall also
provide a notice in the form attached hereto as Exhibit E(the"Notice of Acceptability of Work")that to
the best of ENGINEER's knowledge, information and belief and upon the exercise of ENGINEER'S due
diligence,the Work is acceptable and is in compliance with the Contract Documents.
B. Duration of Construction Phase. The Construction Phase will commence with the execution of the first
Construction Agreement for the Project or any part thereof and will terminate upon final payment to
Contractors. If the Project involves more than one prime contract as indicated in paragraph A1.02.C,
Construction Phase services may be rendered at different times in respect to the separate contracts.
C. Limitation of Responsibilities. ENGINEER shall not be responsible for the acts or omissions of any
Contractor, or of any of its subcontractors, suppliers, or of any other individual or entity performing or
furnishing any of the Work. ENGINEER shall not be responsible for failure of any Contractor to perform or
furnish the Work in accordance with the Contract Documents.
PART 2—ADDITIONAL SERVICES
A2.01 Additional Services Requiring OWNER's Authorization in Advance(Deleted)
A2.02 Required Additional Services(Deleted)
Page 7 of 7 Pages
(Exhibit A--ENGINEER's Services)
• ,
This is EXHIBIT B, consisting of 2 pages, referred to in and
part of the Agreement between OWNER and ENGINEER
for Professional Services dated //eZ /�.
Initial:
OWNER_ISZ'
ENGINEEIRCp
OWNER's Responsibilities
Article 2 of the Agreement is amended and supplemented to include the following agreement of the parties.
B2.01 In addition to other responsibilities of OWNER as set forth in this Agreement,OWNER shall:
A. Provide ENGINEER with all criteria and full information as to OWNER's requirements for the Project,
including design objectives and constraints, space, capacity and performance requirements, flexibility, and
expandability,and any budgetary limitations;and furnish copies of all design and construction standards which OWNER
will require to be included in the Drawings and Specifications; and furnish copies of OWNER's standard forms,
conditions,and related documents for ENGINEER to include in the Bidding Documents,when applicable.
B. Furnish to ENGINEER any other available information pertinent to the Project including reports and data .
relative to previous designs, or investigation at or adjacent to the Site. Nothing contained in this Exhibit or in this
Agreement shall be construed to require the OWNER to provide such records in any certain format. The format in
which the existing data and documentation will be provided shall be at the sole discretion of the OWNER
C. (Modified) Following ENGINEER's assessment of initially-available Project information and data and upon
ENGINEER's written request,furnish or otherwise make available such additional available Project related information
and data as is reasonably required to enable ENGINEER to complete its Basic and Additional Services,if any.
1. (Deleted).
2. (Deleted).
3. (Deleted).
4. (Deleted).
5. (Deleted).
6. (Deleted).
D. (Deleted).
E. (Modified) Authorize ENGINEER to provide Additional Services as set forth in Part 2 of Exhibit A of the
Agreement as the OWNER determines is necessary.
F. (Modified) Arrange for access to and make all provisions for ENGINEER to enter upon public and private
property as required for ENGINEER to perform services under the Agreement.
G. Examine all alternate solutions, studies, reports, sketches, Drawings, Specifications. proposals, and other
documents presented by ENGINEER(including obtaining advice of an attorney,insurance counselor,and other advisors
or consultants as OWNER deems appropriate with respect to such examination)and render in writing timely decisions
pertaining thereto.
Page 1 of 2 Pages
(Exhibit B—OWNER's Responsibilities)
• •
H. (Deleted).
I. (Deleted).
J. Advise ENGINEER of the identity and scope of services of any independent consultants employed by
OWNER to perform or furnish services in regard to the Project, including, but not limited to, cost estimating, project
peer review,value engineering,and constructability review.
K. Deleted
L. Deleted
M. Deleted
N. Deleted
Page 2 of 2 Pages
(Exhibit B—OWNER's Responsibilities)
• •
This is EXHIBIT C, consisting of 2 pages, referred to in and
part of the Agreement between OWNS and ENGINEER
for Professional Services dated
Initial:
OWNER
ENGINEER
77
Payments to ENGINEER for Services and Reimbursable Expenses
Article 4 of the Agreement is amended and 5. The portion of the amount billed for
supplemented to include the following agreement of ENGINEER's services will be based upon total
the parties: services actually completed during the billing
period, which shall be a calendar month.
ARTICLE 4--PAYMENTS TO THE ENGINEER Invoices shall be tendered no more often than
once a month for all of the services performed
C4.01 For Basic Services HavingA Determined during the applicable month.
Scope — Cost not to Exceed Method of
Payment
C4.02 For Basic Services Having An Undetermined
A. OWNER shall pay ENGINEER for Basic Scope — Direct Labor Costs Times a Factor
Services set forth in Exhibit A as follows: Method of Payment .
1. (Modified) A cost not to exceed A. (Deleted).
amount of $154,000.00, based upon the rate
schedule, which is attached as Appendix 1 of C4.03 For Additional Services
Exhibit C and incorporated herein for all intents
and purposes. This amount does not include A. OWNER shall pay ENGINEER for
those ENGINEER'S Consultant's charges as Additional Services as follows:
provided below in this Article 4, Subparagraph
C4.05. The cost not to exceed will be distributed 1. General. For services of ENGINEER's
at the completion of each of the phases in an employees engaged directly on the Project
amount not exceeding the following for each pursuant to paragraph A2.01 or A2.02 of Exhibit
task: A of the Agreement, except for services as a
consultant or witness under paragraph
1. Preliminary Design Phase $ 47,500 A2.01.A.13, an amount based upon the actual
2. Final Design Phase $ 72,500 hours worked and the rate schedule, which is
3. Bidding Phase $ 9,500 attached as Appendix 1 of Exhibit C and
4. Construction Phase $ 24,500 incorporated herein for all intents and purposes,
plus Reimbursable Expenses and ENGINEER's
2. (Deleted) Consultant's charges, if any. No Additional
Services shall be preformed without the prior
3. The cost not to exceed includes written consent of the Owner.
compensation for ENGINEER's services and
services of ENGINEER's Consultants (with the 2. (Deleted).
exception of those outlined in paragraph C4.05),
if any. Appropriate amounts have been C4.04 For Reimbursable Erpensec
incorporated in the cost not to exceed to account
for labor,overhead,and profit. A. (Modified) When not included in
compensation for Basic Services under paragraph
4. Deleted. C4.01, OWNER shall pay ENGINEER for
Reimbursable Expenses as the rate set forth in
Appendix 2 of this Exhibit C. Before the OWNER
Page 1 of 2 Pages
(Exhibit C-Basic Services With Determined Scope—Cost not to exceed Method)
4111 •
shall be liable for any reimbursable expenses, the 3.Bidding Phase
ENGINEER must obtain prior written approval of the a. Architect of Record $15,000
OWNER of any expense that exceeds $1,000 for
which the ENGINEER seeks reimbursement. 4.Construction Phase
Reimbursable Expenses, including the Factor a. Landscape and Irrigation $1,200
described in paragraph C4.04.C, shall not exceed b. MEP $6,000
$24,740 for all phrases of the Project, whether c. Architect of Record $39,000
incurred by the ENGINEER or ENGINEER's d. Construction Manager $65,000
consultant(s).
B. (Modified) Reimbursable Expenses include C4.06 Direct Labor Costs
the following categories: mileage, parking, tolls, long
distance, reproduction of Drawings, Specifications, A. (Deleted).
Bidding Documents,and similar Project-related items
in addition to those required under Exhibit A, and, if B. (Deleted).
authorized in advance by OWNER.
4.07 Factors
C. The amounts payable to ENGINEER for
Reimbursable Expenses will be the Project-related A. (Deleted).
internal expenses actually incurred or allocated by
ENGINEER based upon the rate schedule for B. (Deleted).
reimbursable expenses, plus all invoiced external
Reimbursable Expenses allocable to the Project, the C4.08 Other Provisions Concerning Payment
latter multiplied by a Factor of 1.1. Travel, meals,
mileage,rental cars, and like expenses are not subject A. Progress Payments. The portion of the
to the 1.10 Factor. amounts billed for services which are identified in
paragraphs C4.01,C4.03,and C4.05 will be based on
D. (Deleted). the rate schedule for the cumulative hours charged to
the Project during the billing period by all of
E. (Added) The OWNER must approve all ENGINEER's employees and consultant(s), plus
travel expenses before the same are incurred. If such Reimbursable Expenses.
approval is not obtained, the OWNER shall not be
liable for such travel expenses.
C4.05 For ENGINEER's Consultant's Charges
A. (Modified) Whenever compensation to
ENGINEER herein is stated to include charges of
ENGINEER's Consultants,those charges shall be the
amounts billed by ENGINEER's Consultants to
ENGINEER times a Factor of 1.0. The consultant
charges shall not exceed the following amounts
specified for each of the following services, unless
approved in writing by the OWNER. The charges
include the factor,and are as follows:
1.Preliminary Design Phase
a. Landscape and Irrigation $2,000
b. MEP $14,000
c. Architect of Record $105,000
d. Bear Survey $4,000
2.Final Design Phase
a. Landscape and Irrigation $3,600
b. MEP $14,000
c. Architect of Record $180,000
Page 2 of 2 Pages
(Exhibit C-All Other Services/Charges—Cost not to Exceed Method of Payment)
• •
APPENDIX 1 OF EXHIBIT C
RATE SCHEDULE
Principal Engineers $ 185.00/hr
Project Engineers $ 160.00/hr
Graduate Engineers $ 125.00/hr
CAD Technicians $ 95.00/hr
Administration $ 70.00/hr
Page 1 of 1 Pages
(Appendix 1 of Exhibit C—Hourly Rates)
• •
APPENDIX 2 OF EXHIBIT C
REIMBURSEMENT OF COSTS
Reproduction and Deliveries:Cost plus 10%
Computer Plotting and Long Distance Telephone:Cost plus 10%
Travel,including mileage:IRS mileage rate--no more than$80 per day
Travel: Actual Cost(Must be preapproved)
Page 1 of 1 Pages
(Appendix 2 of Exhibit C—Consultant's Hourly Rates)
• •
This is EXHIBIT E, consisting of 2 pages, r f rred in and part of the Agreement between OWNER and
ENGINEER for Professional Services datedl�
Initial: (�n.
OWNERC.._
ENGINEER <CI)
NOTICE OF ACCEPTABILITY OF WORK
PROJECT:
OWNER:
OWNER's Construction Contract Identification:
EFFECTIVE DATE OF THE CONSTRUCTION AGREEMENT:
CONSTRUCTION CONTRACT DATE:
ENGINEER:
To: OWNER
And To: CONTRACTOR
•
The undersigned hereby gives notice to the above OWNER and CONTRACTOR that the completed Work
furnished and performed by CONTRACTOR under the above Contract is acceptable, expressly subject to the
provisions of the related Contract Documents and the terms and conditions set forth on the reverse side hereof.
By:
Title:
Dated:
Page 1 of 2 Pages
(Exhibit E-Notice of Acceptability of Work)
1111111 •
(Reverse side of Notice)
CONDITIONS OF NOTICE OF ACCEPTABILITY OF WORK
The Notice of Acceptability of Work ("Notice") on the front side of this sheet is expressly made subject to the
following terms and conditions to which all persons who receive said Notice and rely thereon agree:
1. Said Notice is given with the skill and care ordinarily used by members of the engineering profession practicing
under similar conditions at the same time and in the same locality.
2. Said Notice reflects and is an expression of the professional judgment of ENGINEER.
3. Said Notice is given as to the best of ENGINEER's knowledge,information,and belief as of the date hereof.
4. (Modified)Said Notice is based entirely on and expressly limited by the scope of services ENGINEER has been
employed by OWNER to perform or furnish during construction of the Project (including observation of the
CONTRACTOR's work) under ENGINEER's Agreement with OWNER and applies to facts that are within
ENGINEER's knowledge or could or should have been ascertained by ENGINEER as a result of carrying out
the responsibilities specifically assigned to ENGINEER under ENGINEER's agreement with OWNER.
5. (Modified)Said Notice is not a guarantee or warranty of CONTRACTOR's performance under the Construction
Contract nor an assumption of responsibility for any failure of the Contractor to furnish and perform the work
thereunder in accordance with the Contract documents, unless ENGINEER knew or should have known of such
failure and failed to notify the Owner of such failure and take appropriate action so that the same were corrected
and brought into compliance with the Contract Documents.
Page 2 of 2 Pages
(Exhibit E—Notice of Acceptability of Work)
•
•
This is EXHIBIT G, consisting of 2 pages, referred to in and
part of the Agreement between O NE and ENGINEER
for Professional Services dated 5 /
Initial:
OWNER___1; (L
ENGINEER 97-2
Insurance
Paragraph 6.05 of the Agreement is amended and supplemented to include the following agreement of the parties.
G6.05 Insurance
Throughout the term of this Agreement, the ENGINEER at its own expense shall purchase, maintain and keep in
force and effect insurance against claims for injuries to or death of persons or damages to property which may arise
out of or result from the ENGINEER's operations and/or performance of the work under this Agreement, whether
such operations and/or performance be by the ENGINEER, its agents, representatives, volunteers, employees or
subcontractors or by anyone directly or indirectly employed by any of them,or by anyone for whose acts any of them
may be liable.
The ENGINEER's insurance coverage shall be primary insurance with respect to the OWNER, its officers, agents
and employees. Any insurance or self-insurance maintained by the OWNER, its officials, agents and employees
shall be considered in excess of the ENGINEER's insurance and shall not contribute to it. Further,the ENGINEER
shall include all subcontractors as additional insureds under its commercial general liability policies or shall furnish
separate certificates and endorsements for each subcontractor. All coverage for subcontractors shall be subject to all
of the requirements stated herein.
The following is a list of standard insurance policies along with their respective minimum coverage amounts required
in this contract:
Commercial General Liability(CGL)
General Aggregate: $2,000,000
Products&Completed Operations: $1,000,000
Personal&Advertising Injury: $1,000,000
Per Occurrence: $1,000,000
a. Coverage shall be broad form
b. Waiver of Subrogation required
c. No coverage shall be excluded from standard policy without notification of individual exclusions being
attached for review and acceptance.
Business Automobile Policy(BAP)
Combined Single Limits: $1,000,000
a. Coverage for"Any Auto."
b. Waiver of Subrogation required
Workers'Compensation Insurance
Statutory Limits
Employer's Liability$500,000
Waiver of Subrogation required
Errors&Omissions(E&O)
Limit: $1,000,000
a. For all engineers,and/or design companies.
b. Claims-made form is acceptable.
Page 1 of 2 Pages
(Exhibit G—Insurance)
•
This is EXHIBIT K, consisting of 2 pages, referred to in and
part of the Agreement between- l�nd ENGINEER
for Professional Services dated
Initial:
OWNER_124_
ENGINEER
ENGINEER AGREES TO AND SHALL INDEMNIFY AND HOLD
HARMLESS AND DEFEND THE OWNER, ITS OFFICERS,
AGENTS, AND EMPLOYEES (HEREINAFTER REFERRED TO
AS THE "OWNER") FROM AND AGAINST ANY AND ALL
CLAIMS, LOSSES, DAMAGES, CAUSES OF ACTION, SUITS
AND LIABILITY OF EVERY KIND, INCLUDING ALL
EXPENSES OF LITIGATION, COURT COSTS, AND
ATTORNEY'S FEES, FOR INJURY TO OR DEATH OF ANY
PERSON, FOR DAMAGE TO ANY PROPERTY, OR FOR ANY
BREACH OF CONTRACT, ARISING OUT OF, OR IN
CONNECTION WITH THE WORK DONE BY ENGINEER
UNDER THIS CONTRACT CAUSED BY THE SOLE OR JOINT
NEGLIGENCE OF ENGINEER. IT IS THE EXPRESSED
INTENTION OF THE PARTIES HERETO, BOTH ENGINEER
AND THE OWNER, THAT THE INDEMNITY PROVIDED FOR IN
THIS PARAGRAPH IS INDEMNITY BY ENGINEER TO
INDEMNIFY AND PROTECT THE OWNER FROM THE
CONSEQUENCES OF ENGINEER'S OWN NEGLIGENCE,
WHETHER THAT NEGLIGENCE IS THE SOLE OR A
CONCURRING CAUSE OF THE RESULTING INJURY, DEATH
OR DAMAGE. SUCH INDEMNITY SHALL NOT APPLY,
HOWEVER, TO LIABILITY ARISING FROM THE PERSONAL
INJURY, DEATH, OR PROPERTY DAMAGE OF PERSONS THAT
IS CAUSED BY OR RESULTS FROM THE NEGLIGENCE OF
THE OWNER. IN THE EVENT THAT ANY ACTION OR
PROCEEDING IS BROUGHT AGAINST THE OWNER FROM
WHICH THE OWNER IS INDEMNIFIED, ENGINEER FURTHER
AGREES AND COVENANTS TO DEFEND THE ACTION OR
PROCEEDING BY LEGAL COUNSEL ACCEPTABLE TO THE
OWNER. THE INDEMNITY PROVIDED FOR IN THIS EXHIBIT
K SHALL SURVIVE THE TERMINATION OR EXPIRATION OF
THIS AGREEMENT.
Page 1 of 2 Pages
(Exhibit K-Indemnification)
•
By this Agreement, the OWNER does not consent to litigation or suit, and the
OWNER hereby expressly revokes any consent to litigation that it may have granted
by the terms of this Contract or any other contract or agreement, any charter, or
applicable state law. Nothing herein shall be construed so as to limit or waive
OWNER'S sovereign immunity. ENGINEER assumes full responsibility for its
work performed hereunder and hereby releases, relinquishes and discharges
OWNER, its officers, agents, and employees from all claims, demands, and causes of
action of every kind and character for any injury to or death of any person and/or
any loss of or damage to any property that is caused by or alleged to be caused by,
arising out of, or in connection with ENGINEER's work to be performed
hereunder. This release shall apply with respect to ENGINEER's work regardless
of whether said claims, demands, and causes of action are covered in whole or in
part by insurance.
The protections afforded to OWNER in this Exhibit K shall control and supersede
any apportionment of liability or release of liability contained elsewhere in the
Contract Documents. Furthermore, the provisions contained in this Exhibit "K"
shall survive the termination and/or expiration of this Agreement.
Page 2 of 2 Pages
(Exhibit K-Indemnification)
• •
CERTIFICATE OF INTERESTED PARTIES FORM 1295
1 of 1
Complete Nos. 1-4 and 6 if there are interested parties. OFFICE USE ONLY
Complete Nos. 1.2,3.5,and 6 if there are no interested parties. CERTIFICATION OF FILING
1 Name of business entity filing form,and the city,state and country of the business entity's place Certificate Number:
of business. 2017-194327
Hart, Gaugler&Associates, Inc.
Dallas, TX United States Date Filed:
2 Name of governmental entity or state agency that is a party to the contract for which the form is 04/18/2017
being filed.
City of Baytown Date Acknowledged:
3 Provide the identification number used by the governmental entity or state agency to track or identify the contract,and provide a
description of the services,goods,or other property to be provided under the contract.
04272017
Civil Design
Nature of interest
4
Name of Interested Party City,State,Country(place of business) (check applicable)
Controlling Intermediary
Blacker, John Dallas, TX United States X
5 Check only if there is NO Interested Party.
6 AFFIDAVIT I swear,or affirm,under penalty of perjury,that the above disclosure is true and correct.
1
11 ,:: .Y' :;4,,, RENNIE SCOTT
!=. ^' MY COMMISSION EXPIRES
I�''` NOVEMBER 17 0020 -----
Il "'''s ° NOTARY ID: 10450965 0. tire of authorized agent of contracting business entity
AFFIX NOTARY STAMP/SEAL ABOVE Sworn to anti subscribed before me,by the said ap d i 1 r ci( Le 1- .this the 1 day of a aQ .
20 ,--v,to certify which,witness my hand and seal of office.
' --P_O A..-A,---,-- - `-S,. „CM ' 76'. Oyu e_ S c c7-11- ,
Signature of officer administering oath Printed name of officer administering oath Title of officer administering oath
Forms provided by Texas Ethics Commission www.ethics.state.tx.us Version V1.0.883
Orig.Dept.: File/I.D.No.. •
INSTRUCTION: ENTITIES USING AN ASSUMED NAME SHOULD DISCLOSE SUCH FACT TO AVOID
REJECTION OF THE AFFIDAVIT. THE FOLLOWING FORMAT IS RECOMMENDED:
CORPORATE/LEGAL NAME DBA ASSUMED NAME.
STATE OF 1 ey as §
§ AFFIDAVIT OF OWNERSHIP OR CONTROL
COUNTY OFTD O, L
BEFORE ME, the undersigned authority, on this day personally appeared
h� r [FULL NAME] (hereinafter "Affiant"),
Yr—L(1C,I pal [STATE TITLE/CAPACITY WITH
CONTRACTING ENTITY] of1---ketr-A-?Gawps,e,r d- ` [CONTRACTING
ENTITY'S CORPORATE/LEGAL NAME] (" tracting Entity"), who being by me duly sworn on
oath stated as follows:
1. Affiant is authorized to give this affidavit and has personal knowledge of
the facts and matters herein stated.
2. Contracting Entity seeks to do business with the City in connection with
[DESCRIBE PROJECT
OR MATTER] which is expected to be in an amount that exceeds $50,000.
3. The following information is submitted in connection with the proposal,
submission or bid of Contracting Entity in connection with the above
described project or matter.
4. Contracting Entity is organized as a business entity as noted below (check
box as applicable).
FOR PROFIT ENTITY: NON-PROFIT ENTITY:
[ ] SOLE PROPRIETORSHIP [ ] NON-PROFIT CORPORATION
CORPORATION [ ] UNINCORPORATED ASSN.
[ ] PARTNERSHIP
[ ] LIMITED PARTNERSHIP
[ ] JOINT VENTURE
[ ] LIMITED LIABILITY COMPANY
[ ] OTHER(Specify type in space below):
5. The information shown below is true and correct for the Contracting
Entity and all owners of 5% or more of the Contracting Entity and, where
the Contracting Entity is a non-profit entity, the required information has
been shown for each officer. [NOTE: IN ALL CASES, USE FULL NAMES,
LOCAL BUSINESS AND RESIDENCE ADDRESSES AND TELEPHONE
Affidavit of Ownership or Control,Page 1
•
Orig.Dept.: • File/I.D.No.:
NUMBERS. DO NOT USE POST OFFICE BOXES FOR ANY ADDRESS.
INCLUSION OF E-MAIL ADDRESSES IS OPTIONAL, BUT RECOMMENDED.
ATTACH ADDITIONAL SHEETS AS NEEDED.]
Contracting Entity I
Name: J( Y1 ,c Ke r
Business Address [NOJSTREET]] ON
I ('e,y-feJ G ipt4.
[CITY/STATE/ZIP CODE]DI��-- � �( �i 5 . ''i 3
Telephone Number fl1a) a - 6111
Email Address [OPTIONAL] ((�
Residence Address [NOJSTREET] l—` 11)t(' ke ns tf
[CITY/STATE/ZIP CODE] CEKte (' f 50( t
Telephone Number[OPTIONAL] ( )
Email Address [OPTIONAL]
5% or More Owner(s)/Officers of Non-Profit Corporation
(IF NONE,STATE "NONE.")
Name: 1'ZO1(le,
Business Address [NOJSTREET]
[CITY/STATE/ZIP CODE]
Telephone Number ( )
Email Address [OPTIONAL]
Residence Address [NOJSTREET]
[CITY/STATE/ZIP CODE]
Telephone Number[OPTIONAL] ( )
Email Address [OPTIONAL]
6. Optional Information
Contracting Entity and/or
[NAME OF
Affidavit of Ownership or Control,Page 2
•
Orig.Dept.: File/I.D.N� •
OWNER OR NON-PROFIT OFFICER] is actively protesting, challenging or
appealing the accuracy and/or amount of taxes levied against
[CONTRACTING ENTITY,
OWNER OR NON-PROFIT OFFICER] as follows:
Name of Debtor:
Type of Debt:
Account Nos.:
Case or File Nos.:
Attorney/Agent Name:
Attorney/Agent Phone No.:
Delinquent Years/Months:
•
Status of Appeal [DESCRIBE]:
Affiant certifies that he or she is duly authorized to submit the above information on
behalf of the Contracting Entity, that Affiant is associated with the Contracting Entity in the
capacity noted above and has personal knowledge of the accuracy of the information provided
herein, and that the information provided herein is true and correct to the best of Affiant's
knowledge and belief.
Aflian
SWORN TO AND SUBSCRIBED before me thisIS day of
(Se
RENNI �1 ��
MY COMMISSION EXPIRES t
; "`•/NOVEMBER 17, 2020 � Notary Public in and for the State of
'''f'm NOTARY ID: I0450969 1
NOTE:
This affidavit constitutes a government record as defined by Section 37.01 of the Texas Penal
Code. Submission of a false government record is punishable as provided in Section 37.10 of the
Texas Penal Code.
Attach additional pages if needed to supply the required names and addresses.
R:\Karcn\Files\Contracts\Affidiavit of Ownership or Control.doc
Affidavit of Ownership or Control,Page 3
.. „......1 410 •
ACORO® CERTIFICATE OF LIABILITY INSURANCE DATE(MWDINYYYY)
�� 11/22/2016
THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS
CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES
BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED
REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER.
IMPORTANT: If the certificate holder is an ADDITIONAL INSURED,the policy(ies)must be endorsed. If SUBROGATION IS WAIVED,subject to
the terms and conditions of the policy,certain policies may require an endorsement. A statement on this certificate does not confer rights to the
certificate holder in Iieu of such endorsement(s).
PRODUCER CONYACT
McLaughlin Brunson Insurance Agency NAME: Brian R Hadar
12801 N. Central Expressway PHONE (214) 503-1212 L(Nc Ho (214) 503-8899
Suite 1710 E-MAIL ( , "�
Dallas TX 75243 ADDRESS:
INSURERS)AFFORDING COVERAGE NAIC a
INSURER A:Graphic Arta Mutual Insurance Co 25984
INSURED (SJ2) aif'Ssst INSURERS:Travelers Indemnity Company 25658
Bart, Gauglor 6 Associates, Inc.
INSURERC:XL Specialty Insurance Company I, 37885
12801 N. Central Expressway INSURERD:Travelers Indemnity Co. of Am. I25666
01400,LH-4
Dallas TX 75243 INSURERE:
INSURER F: I
COVERAGES CERTIFICATE NUMBER:Cart ID 33898 REVISION NUMBER:
THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD
INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS
CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS,
EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.
IHSR ----- -'- ADD[SUBRl ------- —- -
t.TR TYPE OF INSURANCE '(NSA WVD I POUCY NUMBER - --- -- 1u,00POucfrn' POLICY vy - --- OMITS(MIYlDOf YYVVI IM[N!D DIYYYYI I -
GENERAL UABILnY
EACH OCCURRENCE $ 1,000,000
DAMAGE TO RENTED
B X COMMERCIAL GENERAL LIABILITY , Y Y 680411913364 12/01/201612/01/2017 PREMISES(Eeoccorrencel $ 1,000,000
CLAUMS MADE X I OCCUR MED EXP(Any one parson) $ 10,000
— -- PERSONAL EAOVINJURY $ 1,000,000
GENERAL AGGREGATE S 2,000,000
GENT.AGGREGATE LIMIT APPLIES(�'� PER: PRODUCTS-COMPIOP AGG $ 2,000,000
7 POLICY ZS' I I LOC $
AUTOMOBILE UABIL TY + COMBINED SINGLE LIMIT
(Eaecdgen) $ 1,000,000
D ANY AUTO Y I HA6749L96A 12/01/2016 12/01/201 1 BODILY INJURY(Per person) $
ALL OWNED SCHEDULED BODILY INJURY(Par accident) S
AUTOS AUTOS
NON-OWNED PROPERTY DAMAGE
X HIRED AUTOS X /AUTOS (PeraasdenU S
I S
B X UMBRELALIAS X OCCUR Y I CUP3385T830 12/01/2016 12/01/201i EACH OCCURRENCE $ 2,000,000
EXCESS MS CLAIMS-MADE) AGGREGATE S 2,000,000
DED RETENTIONS $
WORKERS COMPENSATION I STATU- OTH-'
AND EMPLOYERS'LIABUJTY 7 4239254 08/26/2016 09/26/201 IOtiYUTA[LS I FR
A YIN X WC
ANY PROPRIETORIPARTNERJEXECUTIVE E .EACH S 1,000,000
OFFICERIWEMBER EXCLUDED? I 1 NIA .L. . ._. ACCIDENT_ ..
(Mandatory In NH) E.L.DIcFASE-EA EMPLOYE1$ 1,000,000
If yes.dasvibo under
DESCRIPTION OF OPERATIONS bolow E.L.DISEASE-POLICY LIMIT $ 1,000,000
C Professional Liability Y DPR9909050 12/01/2016 12/01/2017 Per Claim/ Annual $ 2,000,000
Aggregate
$
DESCRIPTION OF OPERATIONS f LOCATIONS I VEHICLES (Attach ACORD 101,Additional Remarks Schedule,If more space Is r°qutrad)
The claims made profeaoional liability coverage is the total aggregate limit for all claims
presented within the policy period and is subject to a deductible. Thirty day notice of
cancellation in favor of the certificate holder on all policies.City of Baytown is an additional
insured on the general, auto and umbrella liability as required by contract. A waiver of
subrogation is in favor of the additional insured on all policies.
CERTIFICATE HOLDER CANCELLATION
SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE
THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN
ACCORDANCE WITH THE POUCY PROVISIONS.
City of Baytown Fire Department
201 E. Wye Drive AUTHORIZED a REPRESENTATIVE
Baytown TX 77521 l"•t"Y"\
01988-2010 ACORD CORPORATION. All rights reserved.
ACORD 25(2010/05) The ACORD name and logo are registered marks of ACORD
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