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2017 01 26 WS Minutes MINUTES OF THE REGULAR WORK SESSION OF THE CITY COUNCIL OF THE CITY OF BAYTOWN JANUARY 26,2017 The City Council of the City of Baytown, Texas met in a Regular Work Session on Thursday, January 26, 2017 at 5:36 P.M., in the Hullum Conference Room of the Baytown City Hall, 2401 Market Street, Baytown,Texas with the following in attendance: Laura Alvarado Council Member Robert Hoskins Council Member Charles Johnson Council Member David McCartney Council Member Chris Presley Council Member Terry Sain Council Member Stephen DonCarlos Mayor Rick Davis City Manager Ignacio Ramirez City Attorney Leticia Brysch City Clerk Keith Dougherty Sergeant at Arms Mayor DonCarlos convened the January 26, 2017, City Council Regular Work Session with a quorum present at 5:36 P.M., all members were present with the exception of Council Member Presley who arrived at 5:50 P.M. 1. DISCUSSIONS a. Discuss the 2017-2018 annexation strategy. City Manager Davis presented the item and stated that on the council agenda is an item to begin the unilateral annexation of approximately 230 acres of land between John Martin Road and Garth Road. He noted that this is part of a larger plan to get the city moving forward and cleaning up some areas that needed to be addressed within the city boundaries. City Manager Davis further noted that council discussed this annexation approximately a year ago, whereas at that time; the council requested that the processes for some of these annexations be accelerated. He further Mrs. Tiffany Foster, Planning and Development Services Director to give the council an overview of the plan and consideration item. Mrs. Foster distributed to council a map of the City's boundaries and its extraterritorial jurisdiction (ETJ), along with the color coded areas that are part of the annexation plan. She noted that staff identified various areas throughout the city for consideration of being brought into the city for different reasons, which allows the city to control the development and the look of the corridors in that area, manage that area's growth, and close the donut holes throughout the City Council Regular Work Session Minutes January 26,2017 Page 2 of 4 city. Mrs. Foster stated that the plan has six (6) general areas, whose boundaries may change when moving along in the annexation process, in order to capture all of the parcels wanted or not wanted, depending on the circumstances. Council and staff discussed the naming of Cedar Bayou Lynchburg and uniform naming of streets within our city limits. Mrs. Foster stated that staff continues to work with Harris County to get the street names correctly and with uniformity. Mrs. Foster identified the six(6)areas on the map as follows: With regards to Annexation Area#1 - San Jacinto Extension, Mrs. Foster stated that the first area is about 230 acres of land between John Martin and Garth Roads and covers the San Jacinto Boulevard area which is being constructed in two (2) phases with this first annexation covering the area for Phase 1 of the San Jacinto Boulevard Project. She stated that as the project progresses, staff will move to annex the areas needed to include the area all the way down to Crosby Cedar Bayou along Bush Road, which is needed to complete Phase 2 of the San Jacinto Boulevard Project and is part of Annexation Areas #6. Mrs. Foster clarified that the action item for councils' consideration is specific to the 230 acres of land and allows the staff to move forward in the creation of a service plan. She noted that council is allowing staff to move forward with the annexation of this area by studying this area a little closer, creating metes and bounds, identifying the services needed and begin working with property owners to identify issues, needs and agricultural exemptions for development agreements. Mrs. Foster clarified that the development agreements allow properties that are designated as agricultural to delay annexation for up to seven years or until such time as they begin any development. She stated that staff has already started having some discussions with property owners in this area and some want to be inside the city limits and some don't; therefore, staff will continue to work with these potential residents to work through their concerns as the annexation process moves forward. Regarding Annexation Area #2 -Barkuloo Road Infill Protection Area, Mrs. Foster stated that this area is from Barkuloo west, filling in a lot of land that is along N. Main. She stated that over the last few years there has been some interest in development along N. Main, whereas, some parcels have portions of land located inside the city limits and some that are not, which must be cleaned up. Council and staff discussed areas that would and would not like to be annexed that are adjacent to annexation area#2, such as Red Berry subdivision that does not want to be inside the city limits and a potential nuisance site that residents in the area do want annexed in order to deal with its related issues. Mrs. Foster stated that staff would be looking into council's concerns and resident input. During further discussion regarding Annexation Area #3 - IS- 10 Corridor, Mrs. Foster stated that this area is anything south of 1-10 going east from N. Main. She noted that many areas that want to be developed are put through the annexation process for utilities before they can even be considered for zoning changes. She stated that by putting these areas through a unilateral annexation, it allows future developers to start from the zoning stage as the properties are already in the city limits. City Council Regular Work Session Minutes January 26,2017 Page 3 of 4 Mrs. Foster stated that Annexation Area #4 - IS-10 & Cedar Bayou East, is the area on the west side of SH 146 and I-10 and is on the list because we know that there is development interest at this time. She noted that depending on how fast development moves this area may move up on the annexation list. Mrs. Foster stated that Annexation Area #5 - Crosby Cedar Bayou, is the area south of Blue Heron Parkway going to Massey Tompkins. She noted that there is a large tract of land on Massey Tompkins that is not inside the city limits that needs to be considered for annexation and this annexation will help clean up that area. During further discussion, Mrs. Foster stated that Annexation Area #6 - San Jacinto Extension 2.0, is the second part of the San Jacinto Boulevard area. She stated that staff is aware that there's development interest in this area at this time, that the existing boundaries are not reasonable in this area, and that the city wants to protect the development and growth management of this area. Mrs. Foster cautioned council that the list provided is not set in stone as it relates to the order of the annexation and depending on the circumstances and development interest, the order may change. Council Member McCartney inquired as to why there were pockets or triangles throughout the provided map that were not inside the city limits. In response to Council Member McCartney's inquiry, Mrs. Foster responded and stated that either the areas should be inside the city limits and need to be taken in through the annexation process or they have a development agreement with the city. Mrs. Foster clarified that while staff is moving through the above mentioned involuntary annexations, they will also be handling volunteer annexation requests as they come in, as one process does not stop the other, and they can process multiple annexations at any given time. Lastly, she noted that if there is a voluntary annexation that has adjacent land surrounding it that should be brought into the city, staff will do so at that time. City Manager Davis stated that this was the beginning of this process, and more discussion and actions would come forward for the council's consideration as staff work to clean up the city's boundaries. b. Discuss any or all of the agenda items on the City Council Meeting Agenda for January 26,2017, which is attached below. This item was not discussed. 2. EXECUTIVE SESSION City Council Regular Work Session Minutes January 26,2017 Page 4 of 4 a. Recess into and conducted an executive session pursuant to Section 551.071 to seek the advice of the City attorneys on legal matters related to a proposed policy regarding the conduct of city business through written communication on personal communication accounts/devices. At 5:54 P.M., Mayor DonCarlos recessed into and conducted an executive session pursuant to Section 551.071 to seek the advice of the City attorneys on legal matters related to a proposed policy regarding the conduct of city business through written communication on personal communication accounts/devices at 5:54 P.M. Mayor DonCarlos reconvened the open meeting at 6:23 P.M. and announced that in compliance with Section 551.102 of the Texas Government Code that no action was taken in executive session. 3. ADJOURN With there being no further business to discuss, Mayor DonCarlos adjourned the January 26, 2017, City Council Regular Work Session at 6:23 P.M. • •rsi co 1 tp Leticia Brysch, City Clew -ir'` City own of Ba Yt yip ' ........••'• h��MOlAd6�