CC Resolution No. 2458RESOLUTION NO. 2458
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BAYTOWN,
TEXAS, ESTABLISHING A POLICY REGARDING THE CONDUCT OF
CITY BUSINESS THROUGH WRITTEN COMMUNICATION ON
PERSONAL COMMUNICATION ACCOUNTS/DEVICES; AND PROVIDING
FOR THE EFFECTIVE DATE THEREOF.
WHEREAS, the administration of government in a manner that is open and accessible to
the public is a highly valued principle of the City Council; and
WHEREAS, the City Council believes that conducting the City's business in an open and
transparent manner is essential to the public interest; and
WHEREAS, the current law regarding many open government issues has been
complicated by changing technologies and means of communication; and
WHEREAS, the City Council desires to bring clarity to City operations by establishing a
policy that ensures the public's access to government; NOW, THEREFORE,
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF BAYTOWN,
TEXAS:
Section 1: That the City Council establishes the following policy regarding the
conduct of City business through written communication on personal accounts and/or
communication devices:
1. City accounts shall be used to conduct City business.
2. If circumstances require a City official or employee subject to this policy to
conduct City business on a non -city account, the official or employee shall
promptly forward the associated electronic communications to a City account.
Once forwarded to a City account, the communication will be public information
as set out in the Texas Public Information Act.
3. This policy applies to the Mayor and all members of the City Council, all
members of any board or commission of the City, and all City employees directly
appointed by the City Council, including the City Manager and the Judge of the
Municipal Court. This policy does not waive any exception under the Texas
Public Information Act.
Section 2: That the City Manager is directed to develop a policy regarding the
conduct of City business on personal communication devices by all other City employees and
report progress back to the City Council within thirty (30) days.
Section 3: This resolution shall take effect immediately from and after its passage by
the City Council of the City of Baytown.
INTRODUCED, READ and PASSED by the affirmative voj�jdf the City Council of the
City of Baytown, this the 26`h day of January, 2017. (�
ATTEST:
LE ICIA BRYSCH, City erk
APPROVED AS TO FORM:
NACIO RAMIREZ, SR., etyAttorney
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Mayor