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_FY 13-14 COB Adopted BudgetAW it A Me Y ! � • K 0 VA 16 s Y. City of Baytown, Texas 2013 -2014 Budget Adopted September 12, 2013 This budget will raise more revenue from property taxes than last year's budget by an amount of $1,650,371., which is an 8.3 percent increase from last year's budget. The property tax revenue to be raised from new property added to the tax roll this year is $502,208. RECORD VOTE ON BUDGET The members of the governing body voted on the budget as follows: FOR: Mayor Stephen H. DonCarlos Councilman Terry Sain Councilman Mercedes Renteria III Councilman Robert C. Hoskins Councilman Scott Sheley Councilman David McCartney Councilman Brandon Capetillo AGAINST: PRESENT (and not voting): ABSENT: PROPERTY TAX RATE COMPARISON Property Tax Rate: Effective Tax Rate: Effective Maintenance & Operations Tax Rate: Rollback Tax Rate: Debt Rate: 2013 -2014 $0.82203/$100 $0.80760/$100 $0.42908/$100 $0.84830/$100 $0.38490/$100 MUNICIPAL DEBT OBLIGATIONS 2012 -2013 $0.82203/$100 $0.84415/$100 $0.43693/$100 $0.85733/$100 $0.38545/$100 The total amount of City of Baytown, Texas debt obligations secured by property tax is $8,513,234. CITY OF BAYTOWN, TEXAS ANNUAL PROGRAM OF SERVICES 2013 -14 ADOPTED BUDGET as submitted to MAYOR AND COUNCIL by Robert D. Leiper, City Manager BAI"fOWN s September 12, 2013 Per H.B. 3195, once the certified tax rolls are received, information will be noted in the budget regarding taxes raised on new property. MAP OF THE CITY OF BAYTOWN, TEXAS Maior Venues from Bavtow n, Texas NASA/Johnson Space Center, Houston, Texas — 25 minutes Downtown Houston, Texas — 30 minutes Hobby Airport, Houston, Texas — 30 minutes Minute Maid Field, Houston, Texas — 30 minutes BBVA Compass Stadium, Houston, Texas — 30 minutes Toyota Center, Houston, Texas — 30 minutes Reliant Park, Houston, Texas — 35 minutes Bush Intercontinental Airport, Houston, Texas — 45 minutes Galveston, Texas (coastline) — 55 minutes CITY OF BAYTOWN ELECTED OFFICIALS Mercedes Renteria III Council Member District 1 Brandon Capetillo Council Member District 3 Mayor Stephen H. DonCarlos Robert C. Hoskins Mayor Pro Tern Council Member District 5 Scott Sheley Council Member, District 2 David McCartney Council Member District 6 Terry Sain Council Member District 4 CITY OF BAYTOWN, TEXAS PRINCIPAL CITY OFFICIALS Robert D. Leiper City Manager Ron Bottoms Deputy City Manager Kevin Troller Assistant City Manager Ignacio Ramirez City Attorney Louise Richman Director of Finance Keith Dougherty Police Chief Shon Blake Fire Chief, EMS Darryl Fourte Director of Public Works/Utilities Bill Vola Emergency Management Coordinator Raymond Pheris Director of Communications Jose Pastrana Director of Engineering Kelly Carpenter Director of Planning & Development Services Scott Johnson Director of Parks & Recreation Ed Tomjack Director of Information Technology Services Mike Lester Director of Health Carol Flynt Director of Human Resources & Civil Service Katherine Brown City Librarian Leticia Brysch City Clerk Acknowledgments The preparation of the budget on a timely basis could not have been accomplished without the efforts and dedication of the Administration, Department Directors and the Budget Staff. We would like to express our appreciation to our staff from various departments who assisted in its preparation. iv BtiY�� r OUR VISION To be a progressive community that values quality of life, diverse economic opportunities and civic pride as we honor our past and shape our future. OUR M15510N To balance public resources and services in order to provide for the health, safety, and welfare of the community, enhance quality of life, and plan for the future. OUR FOUNDATION FOR SUCCESS Live the City's Core Values • Leadership: we show others the way Integrity: we earn and honor the trust of others • Teamwork: we help each other succeed Excellence: we understand our jobs and take pride in doing them well • Respect: we conduct our business with courtesy, kindness and fairness Service: we anticipate our customers' needs and provide solutions Get better all the time Innovate by learning from others and evaluating how we can improve the way we provide services Ask customers and employees how we can improve • Train employees to perform their jobs at higher levels • Develop employees within their current positions and grow leaders from within the organization Communicate Always step back when making a decision and consider who needs to be involved and who needs to be informed of what is happening, whether it's the public or fellow employees Make every decision with the future in mind Will the decision make Baytown a better place to live, work and visit? • What impact will the decision have on Baytown in twenty years? • Will the decision have a positive impact on Baytown's community spirit? Give back • Positively impact the Baytown area as public servants and as members of the community CITY OF BAYTOWN ORGANIZATION CHART li Cit¢ens I Cih Council I Boards and Commissions] Municipal .ludgc City Manager Legal Emersencv M1lgL EfZ:d Deputy Ciry' Assistant Gry M1lanagcr M1lanager Fire &ENS Engineering Public R'orks Fiscal Operations Numan Resources Planning& Utilities Information Technology Libran Dn'elopmentSenices Senlees (ITS, Parts &Recreation Communicafions Public Health City Clerk Capital Projects Police ta BAYTOWN S vi GOVERNMENT FINANCE OFFICERS ASSOCIATION Distinguished Budget Presentation Award PMENM TO City of Baytown Texas For the Fiscal Year Beginning October 1, 2012 ort;z�:- P **,�a President Executive Director The Government Finance Officers Association of the United States and Canada (GFOA) presented a Distinguished Budget Presentation Award to City of Baytown, Texas for its annual budget for the fiscal year beginning October 1, 2012. In order to receive this award, a governmental unit must publish a budget document that meets program criteria as a policy document, as an operations guide, as a financial plan, and as a communications device. This award is valid for a period of one year only. We believe our current budget continues to conform to program requirements, and we are submitting it to GFOA to determine its eligibility for another award. Vii BAYTOWN S Vill CITY OF BAYTOWN ANNUAL PROGRAM OF SERVICES ADOPTED BUDGET 2013 -14 TABLE OF CONTENTS Page Map of City of Baytown, Texas ii Elected Officials iii Principal City Officials iv City of Baytown Core Values v Organization Chart A GFOA Distinguished Budget Presentation Award vii Table of Contents Reader's Guide (1) Reader's Guide 1 -1 Budget Calendar 1 -5 Overview of the City of Baytown, Texas 1 -8 Financial Policies 1 -12 Manager's Message (2) Manager's Message 2 -1 Technical Adjustments 2 -8 Major Budget Issues Report (3) General Fund 3 -1 General Debt Service Fund 3 -5 Hotel/Motel Fund 3 -5 Aquatics Fund 3 -6 Water and Sewer Fund 3 -7 Water and Wastewater Interest and Sinking Fund 3 -9 Sanitation Fund 3.9 Storm Water Utility Fund 3 -10 Central Services 3 -11 Garage Fund 3 -11 Warehouse Operations Fund 3 -11 Funded Supplemental Requests 3 -14 Funded Capital Requests 3 -16 Unfunded Supplemental Requests 3 -24 Unfunded Capital Requests 3 -25 Baytown 2025 Comprehensive Plan - Annual Report and Strategic Action Plan 3 -27 Budget Summaries (4) Expenditure Budget Summary Comparison - Comparison of 2013 Budget to 2014 Adapted 4 -1 Budget Summary Comparison - Consolidated Summary of Fund Balances /Working Capital 4 -2 Summary of All Fund Types - Comparative Schedule of Budgets for 2014 4 -3 Summary of Governmental Fund Types - Comparative Schedule of Budgets for 2014 4-4 Govemmental Fund Expenditure Detail for Fiscal Year 2014 4 -5 Summary of Proprietary Fund Types - Comparative Schedule of Budgets for 2014 4 -9 Proprietary Fund Expenditure Detail for Fiscal Year 2014 4 -IO CITY OF BAYTOWN go ANNUAL PROGRAM OF SERVICES ME ADOPTED BUDGET 2013 -14 S TABLE OF CONTENTS Page General Fund (5) Organization Chart 5 -1 Budget Summary by Type of Expenditure (Revenues & Expenditures by Type) 5 -3 Budget Summary by Function of Expenditure (Revenues & Expenditures by Function) 54 General Fund Revenue Summary 5 -5 Revenue Detail 5 -6 Budget Summary by Department 5 -9 Budget Summary by Account 5 -10 General Fund Program Summaries and Departmental Budgets General Administration 5 -14 Fiscal Operations 5 -16 Legal Services 5 -18 Information Technology Services 5 -20 Planning and Development Services 5 -24 Human Resources 5 -26 City Clerk 5 -28 Court of Record 5 -30 City Facilities 5 -33 General Overhead 5 -34 Police 5 -36 Fire 5-40 Communications 544 Emergency Management 546 Emergency Medical Services 549 Public Works Administration 5 -50 Streets and Drainage 5 -52 Traffic Control 5 -54 Engineering 5 -56 Public Health 5 -58 Parks and Recreation 5 -62 Sterling Municipal Library 5 -66 Transfers Out 5 -68 General Debt Service Fund (6) Budget Summary by Fund 6 -1 Assessed Valuation, Estimated Ad Valorem Collections and Ad Valorem Tax Rate Allocation 6 -2 Assessed Valuations, Tax Levy and Collections - Last Ten Fiscal Years 6 -3 General Long Term Debt Schedule of Fiscal Year 2013 -14 Requirements 6-4 Annual Requirement to Amortize General Obligation Debt 6 -5 Statement of Bonded Indebtedness Fiscal Year 2013 -14 6 -6 Hotel/Motel Fund (7) Organization Chart 7 -1 Budget Summary by Fund 7 -3 Program Summary 7-4 Service Level Budget 7 -5 Budget 2014 Programs 7 -7 CITY OF BAYTOWN ANNUAL PROGRAM OF SERVICES @0 ADOPTED BUDGET 2013 -14 S TABLE OF CONTENTS Page Aquatics Fund (8) Organization Chart 8 -1 Budget Summary by Fund 8 -3 Program Summary 84 Service Level Budget 8 -5 Water and Sewer Fund (9) 12 -1 Organization Chart 9 -1 Budget Summary by Fund (Revenues & Expenditures by Type) 9 -3 Budget Summary by Fund (Revenues & Expenditures by Function) 94 Revenue Detail 9 -5 Budget Summary by Department 9 -6 Summary by Account 9 -7 Water and Sewer Fund Program Summaries and Departmental Budgets 13-4 Utility Billing and Collections 9 -10 Water and Sewer General Overhead 9 -13 Water Operations 9 -14 Wastewater Operations 9 -18 Utility Construction 9 -20 Transfers Out 9 -22 Water & Wastewater Interest & Sinking (WWIS) Fund (10) Budget Summary by Fund 10 -1 Summary of FY 2013 -14 Debt Requirements 10 -3 Annual Requirement to Amortize Water & Sewer Debt 10 -4 Detail Debt Amortization Schedules 10 -5 Sanitation Fund (I1) Organization Chart Budget Summary by Fund 11-3 Program Summary 11-4 Service Level Budget 11 -5 Storm Water Utility Fund (12) Organization Chart 12 -1 Budget Summary by Fund 12 -3 Program Summary 12 -4 Utility Service Level Budget 12 -5 Central Services (13) Garage Fund Organization Chart 13 -1 Garage Fund Budget Summary by Fund 13 -3 Garage Operations Program Summary 13-4 Garage Operations Service Level Budget 13 -5 Warehouse Operations Fund Organization Chart 13 -7 CITY OF BAYTOWN ANNUAL PROGRAM OF SERVICES �WN ADOPTED BUDGET 2013 -14 S TABLE OF CONTENTS Pape Central Services (Cont) Warehouse Operations Fund Budget Summary by Fund 13 -9 Warehouse Operations Program Summary 13 -10 Warehouse Operations Service Level Budget 13 -11 Ordinances (14) Ordinance Adopting Budget 14 -1 Rate and Tax Levy Ordinance 144 Water and Sewer Rate Change Ordinance 14 -6 Salary Schedules All Funds (15) Summary of Full -time Positions by Fund & Department 15 -1 Schedule of Full -time Budgeted Positions 15 -2 Endnotes for Personnel Changes 15 -13 Grade Structure 15 -17 Salary Schedules 15 -18 Statistical Section (16) Net Assets by Components Last Ten Fiscal Years 16 -2 Changes in Net Assets Last Ten Fiscal Years 164 Changes in Net Assets Last Ten Fiscal Years (Continued) 16 -6 Tax Revenues by Source, Governmental Activities Last Ten Fiscal Years 16 -8 Fund Balances, Governmental Funds Last Ten Fiscal Years 16 -10 Changes in Fund Balances, Governmental Funds Last Ten Fiscal Years 16 -12 Tax Revenues By Source, Governmental Activities Last Ten Fiscal Years 16 -14 Assessed Value and Estimated Actual Value of Taxable Property Last Ten Fiscal Years 16 -16 Property Tax Rates - Direct and Overlapping Governments Last Ten Fiscal Years 16 -18 Principal Property Taxpayers Current Year and Nine Years Ago 16 -21 Property Tax Levies and Collections Last Ten Fiscal Years 16 -22 Ratios of Outstanding Debt By Type Last Ten Years 16 -24 Ratios of General Bonded Debt Outstanding Last Ten Years 16 -26 Direct and Overlapping Governmental Activities Debt As of September 30, 2012 16 -29 Legal Debt Margin Information Last Ten Fiscal Years 16 -30 Pledged Revenues Coverage (Water and Sewer Fund) Last Ten Years 16 -32 Demographic and Economic Statistics Last Ten Fiscal Years 16 -34 Principal Employers Current Fiscal Year and Nine Years Ago 16 -37 Full -Time Equivalent City Employees By Function/Program Last Ten Fiscal Years 16 -38 Operating Indicators by Function/Program Last Ten Fiscal Years 16-40 Capital Asset Statistics By Function/Program Last Ten Fiscal Years 16-42 Component Units (17) Baytown Area Water Authority (BAWA) Adopted Budget 17 -1 Baytown Area Water Authority Board Organization Chart 17 -2 Baytown Area Water Authority Board of Directors 17 -3 Baytown Area Water Authority - Manager's Message 174 Baytown Area Water Authority Major Budget Issues 17 -6 CITY OF BAYTOWN ANNUAL PROGRAM OF SERVICES MUN ADOPTED BUDGET 2013 -14 S TABLE OF CONTENTS Page Component Units (Coot.) Baytown Area Water Authority Budget Summary by Fund 17 -8 BAWA - Capital Improvement Program Fund Budget Summary by Fund 518 17 -9 Baytown Area Water Authority Program Summary 17 -10 Baytown Area Water Authority Service Level Budget 17-11 Baytown Area Water Authority Revenue Bonds Long Term Debt Amortization Schedules 17 -13 Baytown Area Water Authority Revenue Bonds Detail Debt Amortization Schedules 17 -14 City of Houston Untreated Water Rates 17 -16 Treated Water Rates 17 -17 City of Houston's Notification of Increased Water & Sewer Rates - Effective April 1, 2013 17 -18 Baytown Area Water Authority Ordinance 17 -19 Crime Control and Prevention District (CCPD) Adopted Budget 17 -21 Crime Control and Prevention District (CCPD) Board Members 17 -23 Crime Control and Prevention District (CCPD) Budget Summary by Fund 206 17 -24 Crime Control and Prevention District (CCPD) 2013 -14 Base Level Footnotes 17 -25 Crime Control and Prevention District (CCPD) Ordinance 17 -27 Fire Control, Prevention and Emergency Medical Services District (FCPEMSD) Adopted Budget 17 -29 Fire Control, Prevention and Emergency Medical Services District (FCPEMSD) Board Members 17 -30 Fire Control, Prevention and Emergency Medical Services District (FCPEMSD) Budget Summary by Fund 201 17 -31 Fire Control, Prevention and Emergency Medical Services District (FCPEMSD) Special District - Fire - 20701 17 -32 Fire Control, Prevention and Emergency Medical Services District (FCPEMSD) Special District - Fire - 20702 17 -33 Fire Control, Prevention and Emergency Medical Services District (FCPEMSD) 2013 -14 Base Level Footnotes 17 -34 Fire Control, Prevention and Emergency Medical Services District (FCPEMSD) Ordinance 17 -35 Municipal Development District Adopted Budget 17 -37 Municipal Development District Members 17 -39 Municipal Development District - Manager's Message 17-40 Municipal Development District Major Budget Issues 17-42 Municipal Development District Program Fund Budget Summary for Fiscal Year 2013 -14 17-47 Municipal Development District - Supplemental Information Included for Planning Purposes 17 -49 Municipal Development District Program Fund Budget Summary - Projected Working Capital 17 -50 Municipal Development District Detail Debt Amortization Schedules 17 -52 Municipal Development District Resolution 17 -56 Baytown Reinvestment Zone #1 Fund 216 Budget Summary by Fund 17 -57 Capital Improvement Program (CIP) (18) Capital Improvements Program 2007 - Approved by Voters on November 6, 2007 18 -1 Utility Capital Improvement Projects Summary Active and Future Projects 18 -17 Municipal Development District Program Fund Budget Summary - Projected Working Capital 18 -18 Miscellaneous Funds (19) Miscellaneous Funds Overview 19 -1 Street Maintenance Tax Fund 211 Budget Summary 19 -5 Community Development Block Grant (CDBG) Fund 270 Budget Summary by Fund 19 -7 Capital Replacement Fund (CRF) 350 Budget Summary 19 -8 Capital Replacement Fund (CRF) 350 - Capital Lease List 19 -9 Capital Improvement Program Fund (CIPF) 351 Budget Summary 19 -10 Water & Sewer - Capital Improvement Program Fund (CIPF) 527 Budget Summary 19 -11 Water & Sewer - Impact Fees 529 Budget Summary 19 -12 CITY OF BAYTOWN in ANNUAL PROGRAM OF SERVICES ME ADOPTED BUDGET 2013 -14 S TABLE OF CONTENTS Page Miscellaneous Funds (Cont.) Bayland Island Operations Fund 540 Budget Summary by Fund 19 -13 Medical Benefits Fund 560 Budget Summary by Fund 19 -14 Workers Compensation Fund 561 Budget Summary by Fund 19 -15 Other Miscellaneous Funds 19 -17 Municipal Court Special Revenue Fund 201 Budget Summary by Fund 19 -18 Parks & Recreation Escrow Special Revenue Fund 209 Budget Summary by Fund 19 -19 Hazmat/Homeland Security Special Revenue Fund 210 Budget Summary by Fund 19 -20 Police Forfeitures Fund 225 Budget Summary by Fund 19 -21 Family & Youth Program Fund 226 Budget Summary by Fund 19 -22 Police Academy Fund 228 Budget Summary by Fund 19 -23 Odd Trust & Agency Fund 231 Budget Summary by Fund 19 -24 Library Special Revenue Fund 266 Budget Summary by Fund 19 -25 Summer Youth Job Program Fund 280 Budget Summary by Fund 19 -26 Emergency Management Fund 291 Budget Summary by Fund 19 -27 Baytown Nature Center Operating Fund 296 Budget Summary by Fund 19 -28 Baytown Nature Center Special Projects Fund 296 Budget Summary by Fund 19 -29 Wetlands Education and Recreation Center Fund 298 Budget Summary by Fund 19 -30 Wetlands Education and Recreation Center Special Projects Fund 299 Budget Summary by Fund 19 -31 Glossary (20) Budget Glossary 20 -1 READER'S GUIDE TO THE 2013 -14 ANNUAL PROGRAM OF SERVICES (OPERATING BUDGET) The Reader's Guide provides an overview of the City of Baytown's budget process and budget documents. The City of Baytown has prepared a budget designed to meet the highest standards of performance in municipal budgeting. The budget presentation format for division/department summaries has been designed to include program goals, objectives and meaningful workload and productivity measures. Various financial summaries, statistical information and detailed revenue sources are provided to help define the City's goals, purposes and assumptions for projections. The Major Funds are the Governmental Funds (i.e., General Fund, General Debt Service Fund and Hotel/Motel Fund) and the Proprietary Funds (i.e., Aquatics Fund, Water and Sewer Fund, Water and Wastewater Interest and Sinking Fund, Sanitation Fund, Storm Water Utility Fund and Central Services Funds). All appropriations shall lapse at the end of the fiscal year to the extent that they shall not have been expended or lawfully encumbered. Project length financial plans are adopted for all capital project funds. BUDGET BASIS The budget for the Governmental Funds is prepared on the modified accrual basis of accounting. Under this basis of accounting, revenues are recognized when they become both measurable and available to finance expenditures of the current period. Expenditures are recognized when the related fund liability is incurred, except for (1) inventories of material and supplies which may be considered expenditures when used; (2) prepaid insurance and similar items; (3) accumulated unpaid vacation, sick pay and other employee benefit amounts which need not be recognized in the current period and (4) principal and interest on long -term debts which are generally recognized when due. All proprietary fund types are accounted for on a flow of economic resources measurement focus and use the accrual basis of accounting. Revenues are recognized when they are earned and expenses are recognized when they are incurred. FINANCIAL STRUCTURE The financial structure of the Budget is organized by funds. The two types of funds utilized in this budget are Governmental and Proprietary. The specific funds that make up the Governmental Fund type are General Fund, General Debt Service Fund and Hotel/Motel Fund. The Proprietary Fund types are made up of the Aquatics Fund, Water and Sewer Fund, Water and Wastewater Interest and Sinking Fund, Sanitation Fund, Storm Water Utility Fund and Central Services Fund (Garage and Warehouse Operations). Each of the above mentioned funds operate separately and independently from one another; therefore, they are budgeted separately and include separate financial statements. A fund is generally defined as a fiscal and accounting entity, which has its own self - balancing set of accounts recording cash and other financial resources, as well as any liabilities or residual equities or balances. Funds are segregated for the purpose of carrying on specific activities or attaining certain objectives in accordance with specific regulations, restrictions or limitations. MAJOR BUDGET DOCUMENTS The City of Baytown's budget process includes four key documents. The timing and purpose of these documents defines the process. 1. The Budget Manual - February /Early March Prior to budget development and training of departmental support staff, the Budget Manual is drafted and completed in late February. This document serves as a developmental guide and includes sections on annual budget highlights and specific development instructions, as well as appendices with rate calculations, format examples and supplemental forms. 2. Budget Priorities Through various strategic planning sessions held throughout the year and individual communications to the City Manager, the City Council has provided input concerning the City functional areas and the preferred methods of addressing budgetary challenges and revenue shortfalls; operational expenditures related to voter approved referendums; health care cost; sewer capacity /compliance issues and water and sewer rate increases. 3. The Proposed Budget - Late July Pursuant to City Charter, the Proposed Budget is required to be submitted to the City Council at least sixty (60) days prior to the beginning of each budget year. (Article V, Section 41 of the City Charter.) This document represents a modified and balanced version of departmental budget requests versus projected revenues. The Proposed Budget is a product of policy as proposed by the departmental budget requests and the review of the City Manager, Deputy City Manager and Assistant City Manager. 4. The Adopted Budget - Late September The Adopted Budget represents a modified version of the Proposed Budget after the public hearing and the City Council's review in August and September. Any changes deemed necessary by City Council to 1 -1 READER'S GUIDE (Continued) funding levels or revenue projections are reflected in the Adopted Budget. Revisions may also be made to reflect any updates to budget information. THE BUDGET PROCESS The City of Baytown uses a hybrid zero based program oriented budgeting process. Each budgeting division within a department is given a target or "base level" funding based upon the previous year's funding level in which all expenditures must be justified each new fiscal year. With a few exceptions, no new fixed assets or new supplemental program funding requests /positions may be included in base level funding. Any funding request that represents new expenditures and programs, or that is in excess of base level funding, must be submitted as a supplemental program funding request. These supplemental requests may be either a new program or an enhancement to an existing program. 1. Budget Training for Support Staff /Budget Guideline Review January/February is when the budget guidelines, procedures and forms are reviewed. Changes may be made to the budget process in order to make budget development more efficient and address format requests from staff. More formal budget training is held in March and April. Departmental staff is convened for a review of any changes to the budgetary process. If changes to the process are significant, division managers and department managers are informed via general Budget Office meetings and management discussions in late February. During the training, staff is informed in the use of budgeting concepts, budget processes and the budget template, as well quick introduction to the City's budget forms. 2. Revenue Projection The budget revenue projections for the new fiscal year begin mid -year of the current fiscal year. The Director of Finance, in consultation with department directors and division managers, base revenues upon consultations with state and local agencies, trend analysis, anticipated changes in the local and regional economy and discussions with directly associated staff members. Although beginning earlier, the budget revenue projection occurs concurrently with departmental budget development and extends until the budget is adopted based upon the receipt of any new information. 3. Proposed Budget Development 1 -2 During the budget development at the division and departmental level, the Budget Office staff works with managers to analyze requests, provide advice and lend assistance. Budget requests are based upon a base level funding, and any additional funding is made in the form of supplemental program funding requests. The program goals, objectives and measures are evaluated during budget development to determine effectiveness of program activities and levels of appropriate funding. 4. Proposed Budget Analysis/Compilation When division and departmental budget requests are completed, the Budget Office reviews and compiles a preliminary draft of the Proposed Budget in the form of detail workbooks. These workbooks are then submitted to the Director of Finance, City Manager, Deputy City Manager and Assistant City Manager, known as the Budget Review Committee, for review and are referenced during staff budget meetings. After each City department gives a summary budget presentation and answers questions from the Budget Review Committee during staff budget meetings, the funding requests and target levels are reviewed and discussed. Based on revenue projections and funding requirements, budget programs or supplemental program funding requests are proposed for funding. A total recommended funding level is determined from both base level and supplemental program funding requests proposed. At this time the funding level is weighed against available resources. A tax rate increase may or may not be recommended depending upon program priorities and issues. 5. City Council Budget Study The Major Budget Issues Report is prepared by the City Manager for the Proposed Budget, which highlights and summarizes funding requirements, major changes in programs and alternatives for funding. The Major Budget Issues Report is then reviewed and discussed by the Council during the work sessions. 6. Public Hearing /Budget Adoption A public hearing on the budget and tax rate is held in late August to early September prior to final budget consideration. At the public hearing, the citizens or any other individual may make formal comment either for or against the Proposed Budget. The public also has the opportunity to attend City Council budget work sessions. Budget adoption occurs in September after the READER'S GUIDE (Continued) City Council deliberations and the public hearing. The City Council may take action to modify the Proposed Budget per its discretion. The City Council also adopts a tax rate to support adopted funding levels. Pursuant to City Charter, the Proposed Budget as submitted by the City Manager becomes the Adopted Budget if no action is taken by September 27th. (See Article V, Section 46 contained in the City Charter.) 7. Compilation of Adopted BudgedBudget Maintenance An Adopted Budget is compiled and published during the first months of the new fiscal year. The Adopted Budget in the form of an amended Proposed Budget is available for public inspection in late September. Ledger amounts are prepared for the new fiscal year prior to October 1. Budget Maintenance is a year -round activity of division/department directors and the Budget Office. In addition to spending controls such as appropriation level "lock -out" and position control review, any unbudgeted expenses in the capital appropriation unit require authorization via a budget transfer. Other spending control mechanisms include monthly review of expenditures by the Budget Office. Quarterly budget analysis reports are prepared to present budget versus actual expenditure variances. These reports are reviewed by the staff and the City Council to identify and communicate any major expenditure variances. If necessary, a budget amendment ordinance is adopted based upon the third quarter budget analysis report. DEPARTMENT/DIVISION PROGRAM SUMMARIES Each division within a department is described by narrative information displayed on pages facing resource and expenditure information in order to give the City Council a well - rounded presentation of each division. Program summaries include the following information. Program Description - This section outlines the function and responsibilities performed by the division. It is provided to enable the reader to understand the program elements included in each particular division budget. Major Division Goals - Goals describe the purpose or benefit the division/department plans to provide to the community and/or organizations its serves. Goals identify the end result the division/department desires to achieve with its activities. Goals are often ongoing and may not be achieved in one year. Major Division Objectives - Objectives are quantifiable steps toward accomplishing stated goals. They should have a specific time frame or measurable achievement. Objectives should be able to be reached or completed within the current fiscal year. Objective statements are not required for every activity performed, but should focus on the major steps necessary for achieving established goals. Workload Measures - Workload measures reflect major activities of the division/department. They indicate the amount of work, which has been done in the past and projected workload levels for the current and next year. Workload measures should be able to be tracked with a reasonable amount of time and effort. Expenditures - The summary of expenditures show the category of expenses for each of the division's programs as compared from year to year. OTHER FUNDS The Baytown Area Water Authority (BAWA), Crime Control and Prevention District (CCPD), Fire Control, Prevention and Emergency Medical Services District (FCPEMSD) and Municipal Development District (MDD) included in the Component Unit section are presented for the overall comparability and are not subject to annual appropriation. Other miscellaneous funds are included in the budget to reflect the overall City's operations. BAWA operates under a Board of Directors, which is appointed by the City of Baytown. The City of Baytown exercises oversight authority over the operations of BAWA; as a result, BAWA is reported as a component unit of the City. On May 14, 2011 the citizens voted to continue the Baytown CCPD dedicated to crime reduction programs and the adoption of a proposed local sale and use tax at a rate of one -eighth of one percent (1/8%). The City Council appoints all members of the governing board of CCPD. On May 14, 2011 the citizens voted to continue the Baytown FCPEMSD dedicated to fire safety and emergency medical services and the adoption of a proposed local sale and use tax at a rate of one -eighth of one percent (1/8%). The City Council appoints all members of the governing board of FCPEMSD. 1 -3 READER'S GUIDE Continued The MDD was created to levy and account for the collection of a sales and use tax at the rate of one -half of one percent for the purpose of financing economic development projects that provide economic benefit and diversify the economic base of the community. The boundaries of MDD include the portion of the City that is in Harris County and excludes the portion that is in Chambers County. The City Council appoints all members of the governing board of MDD and approves any debt issued by MDD. 1-4 The Miscellaneous section consists of various funds designated for a single purpose. The presentation is a matter of information. Authorization is received by a grant, contractual arrangement, legislative requirement or budget appropriation in other funds. CITY OF BAYTOWN 2013 -14 BUDGET CALENDAR Governing Date Day Body Activity March 29 Friday Budget Fund Accounting System rolled into Budget Prep. System to Begin New Fiscal Year April 2 Tuesday Depts. Budget Kickoff Meeting - City Manager Explaining Budget Expectations April 8 & 10 Mon. & Wed. Depts. Computer training on Budget Prep System April 15 Monday Depts. Deadline for Departments to review their fee schedules and submit proposed changes April 15 Monday Depts. Deadline for Computer/Technology requests to ITS April 24 -26 Wed. - Fri. Depts. DCM & ACM Review of Departmental Budgets April 29 Monday Depts. Personnel forms due to HR May 3 Friday Depts. Submit Departmental Draft Budgets to Director of Finance May 15 Wednesday Depts. Finance will return Draft Budgets to Departments with comments May 17 Friday Depts. Deadline to submit Final Departmental Budgets to Finance (8) copies May 29 Wednesday Budget Distribute Departmental Budgets to City Management and Finance Staff May 30 -Jun. 3 Thur -Mon Adm. /Depts. Departmental Budget work sessions with City Management and Finance Staff on an as needed basis June 11 Tuesday CCPD CCPD Board reviews CCPD Proposed Budget & Set two Public Hearings June 18 Tuesday FCPEMSD FCPEMSD Board reviews FCPEMSD Proposed Budget & Set a Public Hearing June19 Wednesday CCPD Publish notices of two CCPD Public Hearings on Proposed Budget (no later than 10 days before public hearings) June19 Wednesday FCPEMSD Publish notice of FCPEMSD Public Hearing on Proposed Budget (no later than 10 days before public hearing) July 9 Tuesday CCPD Conduct two Public Hearings & Consider Adoption of the Proposed CCPD Budget (no later than 60 days before October 1S). July I 1 Thursday MDD MDD Board reviews MDD Proposed Budget at MDD Board Meeting & Set a Public Hearin July 11 Thursday Council Receive the CCPD Budget as adopted by CCPD Board (no later than 10 days after CCPD adopts the budget) July 11 Thursday Budget Final Changes to Budget Office by noon July 16 Tuesday FCPEMSD Conduct a Public Hearing & Consider Adoption of the Proposed FCPEMSD Budget (no later than 60 days before October 0). (only one public hearing is required) July 17 Wednesday Budget Send Proposed Budget to Print July 17 Wednesday BAWA BAWA Board receives BAWA Proposed Budget & Set a Public Hearing July 19 Friday MDD Publish notice of the MDD Public Hearing on the Proposed MDD Budget 1 -5 * Note: Publishing Notice and Public Hearing dates subject to change. CITY OF BAYTOWN 2013 -14 BUDGET CALENDAR Governing Date Day Body Activity July 19 Friday Council Publish notices of the City Council Public Hearings on the Proposed CCPD and FCPEMSD Budgets (no later than 10 days before the public hearings) July 25 Thursday Council Receive FCPEMSD Budget as adopted by FCPEMSD Board (no later than 10 days after FCPEMSD Board's adoption) July 25 Thursday Budget/Council Receive the City's Proposed Budget submitted by City Manager & Set a Public Hearin July 30 Tuesday BAWA Publish notice of the BAWA Public Hearing on the Proposed BAWA Budget August 1 Thursday MDD Conduct Public Hearing & Consider Adoption of the Proposed MDD Budget August 1 Thursday Council City Council Budget Work Sessions August 8 Thursday Council Conduct Public Hearing on the Proposed Budgets of the CCPD and FCPEMSD (no later than 45 days before October V) August 8 Thursday Council Council Feedback on Proposed Budget August 7 Wednesday Council Publish notice of the City Council Public Hearing on the Proposed City Budget August 21 Wednesday BAWA Conduct Public Hearing & Consider Adoption of the Proposed BAWA Budget August 22 Thursday Council Conduct Public Hearing on the Proposed City Budget August 22 Thursday Council City Council approves budgets of CCPD, FCPEMSD, and BAWA (no later than 30 days before October I") September 12 Thursday Council Adoption of the Proposed City Budget Tax Calendar Dates Dependent on Receipt of Certified Rolls July 11 Thursday Council Certification of anticipated collection rate by tax collector August 22 Thursday Council Receive 2013 Certified Appraisal Rolls - Harris and Chambers County Appraisal Districts September 8 Sunday Council Publication of Effective and Rollback Tax Rates, unencumbered fund balances, debt obligation schedule and other applicable items (or as soon as practical thereafter; GCCISD publishes) Submit to City Council the Calculation of Effective and Rollback Tax Rates September 12 Thursday Council Meeting of City Council to discuss tax rate. (If proposed tax rate exceeds the rollback rate or the effective tax rate, then vote to place a proposal to adopt the rate at future meeting. If motion passes, schedule two public hearings; second hearing may not be held earlier than the 3rd day after the first hearing.) September 17 Tuesday Council If Proposed Tax Rate exceeds the Rollback Rate or Effective Tax Rate, publish "Notice of Public Hearing on Tax Increase" (1 st qtr -page notice) at least seven days before public hearings; also on website and TV channel (60 second notice runs until 2nd hearing over) for first public hearing. 1 -6 * Note: Publishing Notice and Public Hearing dates subject to change. CITY OF BAYTOWN 2013 -14 BUDGET CALENDAR Governing Date Dav Bodv Activity September 24 Tuesday Council If Proposed Tax Rate exceeds the Rollback Rate or Effective Tax Rate, hold 1st public hearing on the tax increase and announce the date, time and place of the meeting at which it will vote on the tax rate (vote shall be no less than 3 days and no more than 14 days after the second public hearing). October 1 Tuesday Council If Proposed Tax Rate Exceeds The Rollback Rate or the Effective Tax Rate, hold 2nd public hearing on the tax increase (may not be held earlier than the 3rd day after the date of the first hearing) and announce the date, time and place of the meeting at which it will vote on the tax rate (vote shall be no less than 3 days and no more than 14 days after the second public hearing). October 3 Thursday Council Notice of Tax Revenue Increase published before meeting to adopt tax rate is the second quarter -page notice in newspaper before meeting and published on TV and website (if available, at least seven days before meeting). October 14 Monday Council City Council adopts the 2013 Tax Rate ordinance (or before the 60th day after the date the certified appraisal roll is received by a taxing unit, whichever is later). November 5 Tuesday City Election Day November 25 Monday Council Present published copy of budget document to City Council, City Clerk and County Clerk 1 -7 * Note: Publishing Notice and Public Hearing dates subject to change. OVERVIEW OF THE CITY OF BAYTOWN, TEXAS General Information Baytown, the fourth largest city in the Houston - Sugarland- Baytown statistical metropolitan area is located primarily in eastern Harris County, approximately 30 miles from downtown Houston. The City encompasses an area of 34 square miles with an estimated population of 73,413. Baytown is ideally situated within 35 . minutes of Hobby Airport and 45 minutes of George Bush Intercontinental Airport and is accessible via Interstate 10, a major transportation thoroughfare running through the north side of Baytown. Baytown boasts a rich wetland history and strong economic heritage. Surrounded by six bays and the Houston Ship Channel; the area is not only home to a booming petrochemical industry, but also offers a wide variety of recreational activities centered around the area's waterways. Visitors to the City's historical museum can view relics from the region's past including Karankawa Indian artifacts and historical items from several battles that took place in the Baytown area including the Battle of San Jacinto, where Texas won its independence from Mexico. environment, a bold The City was incorporated January 24, 1948 as a Home Rule City operating under the Council- Manager form of government. The City recently celebrated its 65 ' aw • s anniversary in January. The City Council is composed of a Mayor and six single district City Council members, elected for three year terms. The Mayor is elected at large. The City's Charter requires the Council appoint a City Manager to act as the chief administrative and executive officer of the City. It is the responsibility of the City Manager to appoint and remove department heads and conduct the general affairs of the City in accordance with the policies of the Council. Summary of Local Economy The City of Baytown has experienced more than $280 million in new commercial construction and over $68 million in new residential value in the past five years. Both sectors slowed due to the economic recession 1 -8 and Hurricane Ike, however there has been growth within the last few years. In April and May 2013, commercial valuation showed an increase over the same periods in 2012 but new residential construction showed a decrease. This would indicate that commercial growth, especially multi- family development, is helping to make up for the current gap in single - family residential development. City and Community Initiatives The community is proud of its industrial heritage and the many opportunities a strong industrial base provides. City officials, citizen groups, business and industry have a similar vision: to make this community a better place to live, work and raise our children. Quality of life continues to be a focus for City leaders: • On May 14, 2011, citizens voted to continue the Baytown Crime Control and Prevention District dedicated to crime reduction programs and the adoption of a local sale and use tax at a rate of one - eighth of one percent (1/8 %). • On May 14, 2011, citizens voted to continue the Baytown Fire Control, Prevention, and Emergency Medical Services District dedicated to fire safety and emergency medical services and the adoption of a local sales and use tax at a rate of one - eighth of one percent (1/8 %). • Several public /private partnerships between the City and local industry will provide advance funding for the challenges that come with significant growth. Among other things, these partnerships include funding for road projects and additional law enforcement officers. • Construction on Fire Station 97 is underway with completion expected in the first quarter of 2014. Station #7's response area is the north side of town to include Interstate 10, and will also be utilized to assist other fire districts located within the city. • Attendance and popularity continue to be greater than anticipated with the Pirates Bay W.aterpark's capacity limiting ticket sales on a regular basis. The development of a multi -phased master plan was completed last summer and construction has begun on the $6.3 million expansion which will increase capacity to 1500 from 1000. A wave pool, slide towers and a new concession restroom will be added plus the parking lot will be expanded. Completion is scheduled for May 2014. The Central District Plant and Lift Station are being rehabilitated in order to improve the reliability of Baytown's sewer system. This project elevates all major sewer components above the expected flood water elevations. The lift station is under construction and is expected to be completed by mid -2014. The plant rehabilitation is under design and will be completed also by mid -2014 with a construction completion date of mid -2016. The majority of this $20 million project is being funded by CDBG. The City has recently completed an analysis of its water production capabilities versus the City's current and projected needs. As a result of that study a secondary water plant which will increase production by an estimated 6 MGD is being designed. This plant will provide water for the City's growth areas and will improve flows and pressures in the distribution systems. Design completion is scheduled for mid -2015. A new Supervisory Control and Data Acquisition (SCADA) computer system which assists the operations staff in operation of the water and sanitary sewer systems is currently being designed. Once the design is completed, the implementation of the system will take place. Incorporated in the design is the ability to create better reports and data collection and the ability to monitor these systems. This project is expected to take approximately nine months to one year to complete. This project will enhance the City's ability to operate its water and sanitary sewer systems and improve the sanitary sewer overflows. Baytown has been recognized by several organizations and agencies by being the recipient of the following awards: Government Finance Officers Association (GFOA) Distinguished Budget Presentation Award for Fiscal Year 2011 -12, 20th year to receive the award. • GFOA Certificate of Achievement for Excellence in Financial Reporting for the annual audit report and the PAFR, the Popular Annual Financial Report. Texas Comptroller Gold Leadership Circle — Fourth Year Award. • Texas Recreation and Park Society Region IV 2012 Lone Star Programming. Harris /Galveston Area Council 2012 Parks and Natural Areas Award On the Ground Project under $500K. Texas Recreation and Park Society 2013 Lone Star Programming Award Class. • The City of Baytown Health Department received the Award for Sustained Excellence in the Governor's Community Achievement Award competition held by Keep Texas Beautiful. • City of Baytown Health Department achieved Gold Star Award status for being a Keep Texas Beautiful Affiliate which goes far above the requirements for Good Standing. • The Baytown Sun received the First Place Award in the Daily Print Media category for its coverage of the City of Baytown's efforts to Keep Baytown Beautiful. • Chevron Phillips Chemical Company, Cedar Bayou Plant the Second Place Award in the Ebby Halliday & Maurice Acers Business Award Category. The City of Baytown and its citizens share a vision of what this community can be. Baytown's City Council is dedicated to improving our residents' quality of life and increasing opportunity for our citizens and business community. Industry's Effect on the City's Economy The City has created, within its extraterritorial jurisdiction, three industrial districts and has entered into contracts with industries located within those districts. These contracts specify payments to be made to the City in lieu of ad valorem taxes in exchange for the City not annexing specific properties during the seven -year terms of the contracts. The City of Baytown currently has 45 active Industrial District Agreements (IDAs), which play a significant role in the City's economy. Every seven years the City Council approves a new industrial district policy and form of agreement that becomes the model as existing agreements expire or new agreements are executed. The proposed IDA policy is similar to the former 2002 policy. The key revisions are: The industrial district payment rate will increase from 61% to 64% over the seven year life of the agreement; An additional 1% yearly public community improvement rate has been added to the industrial district payment rate and will be available for rebate to the company for approved beautification projects; If monies from the public community improvement rate are not utilized for a beautification project by the industry, the funds will be available for use by the City on public beautification projects; and 1 -9 The "base value" concept will continue with the value set at the higher value of January 1, 2002, January 1, 2009 as specified/and or used in a previous Industrial District Agreement between the Property Owner and the City, or the most recent certified value as of the date on which a contract is executed. This base value remains constant throughout the seven -year terms, which allows for predicable revenue for the City and also encourages economic development. New, first time IDAs include an added value clause that captures property value in excess of the base value in years five, six, and seven of the agreement by including a prorated amount of the "added" value as part of the overall value used to determine the total industrial district payment. This proration occurs at rates of 21%, 42% and 64% respectively. The added value clause applies only to new, first time contracts and does not extend beyond each contract's initial term. The existing contracts that have not come up for renewal compute the payments based upon 50- 60% of the fair market value of the industry within the City limits and its industrial districts times the current tax rate. The contract has a base year of 2002 or the latest certified value whichever is greater. Any future value increases over that base year value are excluded from the payment calculation. In addition, any value decreases are not considered in the payment calculation. The City's strong industrial tax bas e provides the foundation for stable economic conditions necessary for maintaining a healthy, vibrant economy. The cornerstones of Baytown's industrial development are three world - recognized entities consisting of ExxonMobil, Chevron Phillips, and Bayer. The ExxonMobil Baytown Complex is one of the largest integrated and most technologically advanced petrochemical complexes in the world. Founded in 1919, ExxonMobil's Baytown, Texas complex is located on approximately 3,400 acres along the Houston Ship Channel. The Baytown complex is comprised of three manufacturing sites (a refinery, a chemical plant and an olefins plant), the chemical company's Technology and Engineering Complex and a regional downstream engineering office. The Baytown complex is staffed by approximately 3,340 ExxonMobil employees and 1,349 contract personnel, who manage the businesses and operate and maintain the manufacturing facilities on a 24- hour, year-round basis. The Baytown Refinery is one 1 -10 of the largest refineries in the United States, with a crude oil capacity of 563,000 barrels per day. The Baytown Chemical Plant produces more than 7.2 billion pounds of petrochemical products each year through its three ExxonMobil Chemical manufacturing groups. These are used in everyday products such as polyester fabric and plastic bottles, packaging and appliance parts. The Baytown Olefins Plant (BOP) produces 6 billion pounds of the world's most widely used primary petrochemicals -- ethylene, propylene and butadiene -- and is feedstock flexible. The Baytown Technology and Engineering Complex provides worldwide research and development support to ExxonMobil Chemical's eleven global business groups, and houses Chemical's global manufacturing and engineering organizations. Over 1,300 ExxonMobil employees volunteer in Baytown annually. Their contributions, along with annuitants and the ExxonMobil Foundation, total over $1.3 million to United Way agencies in Baytown. In the Baytown area, over $1 million was contributed in community relations programs, which focus on education, environment and health. This contribution also includes $62,500 for the Mayor and ExxonMobil Green Team Summer Work Program. ExxonMobil has filed permit applications to progress plans for a world -class petrochemical expansion in the U.S. Gulf Coast. The multi - billion dollar project would include a new ethane cracker and premium product facilities at ExxonMobil's integrated Baytown complex in Texas to capitalize on abundant supplies of American natural gas. Required governmental reviews and approvals are expected to take about a year. ExxonMobil will make a final investment decision following completion of these reviews and approvals. The permits were filed with the U.S. Environmental Protection Agency and the Texas Commission on Environmental Quality in anticipation of a 2016 start-up of the new facilities. Another industrial corporate citizen's presence in Baytown, the Bayer Baytown Industrial Park, is distinguished by steady expansion. Strategically positioned along Cedar Bayou for barge access, the Baytown plant is located on 1,688 acres, of which 35% is developed and employs approximately 2,000 people, including permanent contractors. Since 1971, when the first polyurethane unit started up, the site has grown more than ten -fold. Over the last ten years, Bayer Corporation has invested over $1.3 billion, by far the single largest capital investment within Bayer worldwide. Today, Baytown is the largest of Bayer's U.S. chemicals operations, home to three active business groups — Bayer Polymers, Bayer Chemicals and Bayer Corporate and Business Services. Chevron Phillips Chemical Company LLC (Chevron Phillips Chemical), with its affiliates, is one of the world's top producers of olefins and polyolefins and a leading supplier of aromatics, alpha olefins, styrenics, specialty chemicals, piping and proprietary plastics. The company has total assets of almost $7 billion and is owned equally by Chevron Corporation and ConocoPhillips. Located in Baytown, Chevron Phillips Chemical's Cedar Bayou Chemical Plant is the largest of the company's domestic manufacturing facilities with approximately 592 employees and approximately 350 contract employees. The Cedar Bayou Plant consists of approximately 1,200 acres, and is an integrated olefins chemical complex that (1) manufactures ethylene and propylene from light hydrocarbons, natural gas liquids and refinery feedstocks; and (2) upgrades its ethylene product into alpha olefins and polyethylene resins. Chevron Phillips Chemical is currently building the world's largest on- purpose 1- hexene plant capable of producing up to 250,000 metric tons (551,000,000 lbs.) per year at its Cedar Bayou Chemical Complex. 1- hexene is a critical component used in the manufacture of polyethylene, a plastic resin commonly converted into film, pipe, detergent bottles, and food and beverage containers. The company has executed agreements with S & B Engineers and Constructors, Ltd., to engineer and build the plant utilizing Chevron Phillips Chemical's proprietary, 2nd generation, on- purpose I- hexene technology, which produces comonomer grade 1- hexene from ethylene with exceptional product purity. "Approval of this 1- hexene project represents a significant milestone for our business and it supports our growth strategy as a leader in the production of normal alpha olefins," said Mitch Eichelberger, general manager of normal alpha olefins and polyalphaolefins for Chevron Phillips Chemical. "Constructing this project is an important step to ensure we meet the growing demand of our global customer base." The new I- hexene unit at the Cedar Bayou facility will enjoy significant advantages in infrastructure, feedstock availability, and operational expertise. Cedar Crossing Business Park, located in the extraterritorial jurisdiction of Baytown in Chambers County, has infrastructure designed to address the requirements for a wide range of commercial and industrial uses. It provides two advantages critical to manufacturing and distribution: it is close to hundreds of existing manufacturers, distributors and potential customers and is relatively isolated from potential conflicting land uses. The Texas Department of Economic Development has identified Cedar Crossing as the prime industrial site in the Texas Gulf Coast region. As a planned industrial park, its primary uses are industrial, manufacturing warehousing and distribution. Amenities include water, rail and highway transportation, on -site feedstock pipeline and abundant surface water for process operations. Top - tier companies including Home Depot, Wal -Mart, Seapac and US Filters have positioned themselves within Cedar Crossing. Wal -Mart maintains a strong presence in the community's economy, with one of the largest Super Wal -Mart stores in Texas (one - quarter of a million square feet in sales area), and a 2 million square -foot distribution center on a 296 -acre site which employs over 300 people, located in the Cedar Crossing Business Park. City Outlook On May 22, 2007 City Council adopted the Baytown 2025 Comprehensive Plan. This Comprehensive Plan guide for how the City should grow and operate over the next 20 years. The Comprehensive Plan plays many important roles in shaping the future of the community by the following: Serving as a general "blueprint" for future development (and redevelopment) in and around Baytown with an emphasis on improving the community's desirability as a place to live, work, play and shop; • Documenting the character of the community, as well as anticipated issues, trends, opportunities, and challenges facing the City; • Providing a common vision supported by a series of goals and objectives for the next 20 years; • Defining policies to guide daily decision - making regarding Baytown's physical and economic growth; and Establishing a core set of strategies for aggressive implementation that emphasizes action and results. Further, the Comprehensive plan gives guidance to the content of the Unified Land Development Code — zoning chapter which became effective April 15, 2013 along with all 25,000 parcels in the city being rezoned to the new code. The Code provides clear regulations that will assist master plan developers in coming to Baytown and will assist neighbors in using the code to address uses of their personal property. 1 -11 CITY OF BAYTOWN FINANCIAL POLICIES BUDGET ADMINISTRATION AND DEVELOPMENT INTRODUCTION The City of Baytown, Texas financial policies set forth the basic framework for the fiscal management of the City. These policies were developed within the guidelines established by the applicable provisions of the Texas Local Government Code and the Charter of the City of Baytown, Texas. They are intended to assist the City Council, management and staff in evaluating current activities and proposals for future programs. The policies are to be reviewed on an annual basis and modified to accommodate changes in circumstances or condition. 401 BUDGET PERIOD 401.1 Establishment of Fiscal Year. The fiscal year of the city government shall begin on the first day of October and shall end on the last day of September of each calendar year. Such fiscal year shall also constitute the budget and accounting year. As used in this charter the term "budget year" shall mean the fiscal year for which any particular budget is adopted and in which it is administered. (City of Baytown Charter, Article V, Section 40) 401.2 Appropriation lapse at end of year. All appropriations shall lapse at the end of the budget year to the extent that they shall not have been expended or lawfully encumbered. (City of Baytown Charter, Article VII, Section 70) 402 BUDGET PROCESS 402.1 Determining Priorities. The budget shall provide a complete financial plan for the fiscal year, and the budget shall be prepared on the basis of policy priorities. 402.2 Budget Prepared from Departmental Request. The City of Baytown departments shall prepare budgetary decision packages in a manner directed by the City Manager. Department directors shall indicate funding priorities. 402.3 Deadline for Budget Submission. The city manager, at least sixty days prior to the beginning of each budget year, shall submit to the council a proposed budget and an explanatory budget message in the form and with the contents provided by sections 50 and 52. For such purpose, at such date as he shall determine, he, or an officer designated by him shall obtain from the head of each office, department or agency estimates of revenue and expenditure of that office, department, or agency detailed by organization units and character and object of expenditure, and such other supporting data as he may request. In preparing the budget, the city manager shall review the estimates, shall hold hearings thereon and may revise the estimates, as he may deem advisable. (City of Baytown Charter, Article V, Section 41) 402.4- Public Hearing on Budget Submission. At the meeting of the council at which the budget and budget messages are submitted, the council shall determine the place and time of the public hearing on the budget, and shall cause to be published a notice of the place and time, not less than seven days after date of publication, at which the council will hold a public hearing. (City of Baytown Charter, Article V, Section 43) 402.5 Truth in Taxation. Budget development procedures will be in conformance with the State law outlined in the Truth in Taxation process. In the event of a tax increase, notices will be given and public hearings will be held in conformance to this State law. 403 BUDGET ADMINISTRATION 403.1 Balanced Budget Required. The City of Baytown will develop balanced budgets in which current resources (current revenues plus fund balance) will equal or exceed current expenditures. The City will avoid budgetary procedures that balance the budget at the expense of meeting future year's expenses, such as: postponing expenditures, accruing future year's revenues, or rolling over short-term debt. The budget will provide for adequate maintenance and replacement of capital plant and equipment. 403.2 Funding of Current Expenditures with Current Revenues. The budget will assure that current expenditures are funded with current revenues. Current operating expenses will not be capitalized or funded through the use of long- term debt. 403.3 Use of Non - Recurring Resources. The City Of Baytown will use non - recurring resources to fund non - recurring expenditures. 403.4 Performance Measures and Productivity Indicators. An annual budget where possible will utilize performance measures and productivity indicators. 1 -12 CITY OF BAYTOWN FINANCIAL POLICIES BUDGET ADMINISTRATION AND DEVELOPMENT 403.5 Department Budget Reporting. Regular reporting on budgetary status will be provided. 404 REVENUE POLICIES 404.1 Revenue Goal. The City will try to maintain a diversified and stable revenue system to protect itself from short run fluctuations in any individual revenue source. 404.2 Development of Revenue Projection. The City will estimate its annual revenues using an objective analytical process. 404.3 User Charges and Fees Required. User charges and fees will be established at levels related to cost of providing the services. The City will periodically revise user fees when necessary to adjust for inflation, program changes and policy changes. 404.4 For Enterprise Funds, the City shall establish user fees and charges that fully support the total direct and indirect cost of the activity. Indirect costs include the cost of administration borne by other operating funds. 404.5 For programs within the General Fund, the City shall establish and maintain fees for whose cost activities are to be supported by the user. For each supported activity, the City shall establish the level of support necessary. The fees shall be reviewed and adjusted when necessary to maintain the proper level. 404.6 Tax Collection. The City will follow an aggressive policy of collecting property tax revenues. 404.7 Tax Assessment. The City will monitor the appraisal procedures of the Harris & Chambers County Tax Appraisal Districts and provide necessary input to assure that sound appraisal procedures are maintained. Property will be assessed at 100% of full market value. 405 BUDGET AMENDMENT AND MODIFICATION 405.1 Adoption of Budget. The budget shall be adopted by the favorable votes of at least a majority of all members of the council. The budget shall be finally adopted not later than the twenty- seventh day of the last month of the fiscal year. Should the Council take no final action on or prior to such day, the budget as submitted by the City Manager shall be deemed to have been finally adopted by the Council. (City of Baytown Charter, Article V, Section 4546) 405.2 Budget, a Public Record. The budget and budget message and all supporting schedules shall be a public record in the office of the City Clerk open to public inspection by anyone. The City Manager shall cause sufficient copies of the budget and budget message to be prepared for distribution to interested persons. (City of Baytown Charter, Article V, Section 42) 405.3 Transfer of Appropriations. At the request of the city manager, the council may by resolution transfer any unencumbered appropriation balance or portion thereof from one office, department or agency to another. (City of Baytown Charter, Article VII, Section 68) 405.4 Amending the Budget. In case of grave public necessity, emergency expenditures to meet unusual and unforeseen condition, which could not by diligent thought and attention have been included in the original budget, may be authorized by the Council as an amendment to the original budget. In every case where such amendment is made, a copy of the ordinance adopting the amendment shall be filed with the City Clerk, published in the next issue of the official newspaper of the City, and attached to the budget originally adopted. 405.5 Authority to Reduce Appropriations. The City Manager may at any time reduce appropriations for a department, office or agency. 406 RESERVE LEVELS 406.1 Undesignated Reserve Level Fund Balance. In order to maintain fiscal stability, the City maintains an unreserved fund balance to meet unforeseen emergencies that may arise. Appropriate levels of unreserved fund balances vary from entity to entity based on the relative impact of particular circumstances or financial conditions. The City of Baytown's goal for unreserved fund balance considers factors such as bond ratings, threat of severe tropical weather due to our proximity to the Gulf Coast, our location adjacent to the petro- chemical complexes, unforeseen emergencies, and advice from the City's financial advisor for fiscal planning. Potential fluctuations in revenue, and cash flow considerations between the start of the fiscal year (October 1) and the receipt of property tax revenues in December /January also require adequate reserves. The City's targeted goal for unreserved fund balance is the equivalent of 60 to 90 days operating expenditures. 1 -13 CITY OF BAYTOWN FINANCIAL POLICIES BUDGET ADMINISTRATION AND DEVELOPMENT 407 DEBT POLICY 407.1 Debt Policy. The objectives of the debt management policy is to maintain the City's ability to incur present and future debt at minimal interest rates in amounts needed for infrastructure and economic development of the City without endangering the City's ability to finance essential City services. Debt financing may include, but is not limited to, general obligation bonds, revenue bonds, certificate of obligation and lease /purchase agreements. The underlying asset that is being financed should have a longer life than the maturity schedule of the debt issued for the financing of the asset. Since issuing debt costs more to the entity than purchasing assets outright, the use of financing will be carefully evaluated to ensure the benefits, tangible and/or intangible, derived from financing exceed the related financing costs. 407.2 Debt Limits. The City operates under a Home Rule Charter that limits the maximum tax rate, for all City Purposes, to $2.50 per $100 assessed valuation. Article XI, Section 5, of the Texas Constitution, provides for an overall limitation for Home Rule Cities of $2.50 per $100 assessed valuation. (See Statistical Section Tab for Computation of Legal Debt Margin.) 408 CAPITAL POLICY 408.1 Capitalization of an Item. An item is capitalized when it is recorded as a fixed asset and the acquisition cost is charged to a capital asset account. 408.2 Capital Assets. This classification of an asset includes property, plant, equipment and infrastructure. Capital assets are defined as assets with an initial cost of more than $5,000 and useful life of more than one year. 408.3 Capitalization Policy. Any asset with an acquisition cost of $5,000 or more and a useful life of more than one year is to be capitalized. Acquisition cost includes the purchase price, transportation costs and installation. Any asset with an acquisition cost of less than $5,000 or a useful life of less than one year is not to be capitalized. Its acquisition cost should be charged to an operating expense. Capital Projects are capitalized if it is new construction or if it extends the useful life of an existing fixed asset. 409 CAPITAL IMPROVEMENT POLICY 409.1 Capital Project or "Project ". As used in this charter, "capital project" or "project" means: (a) any physical public betterment or improvement and any preliminary studies and surveys relative thereto; (b) the acquisition of property of a permanent nature; (c) the purchase of equipment for any public betterment or improvement when first erected or acquired. (City of Baytown Charter, Article VI, Section 56) 409.2 Power to Incur Indebtedness by Issuing Bonds Notes, Certificates of Obligation, and Commercial Paaer. The City may incur indebtedness by issuing its negotiable bonds, revenue bonds, notes, certificates of obligation and other commercial paper in accordance with state low to finance any capital project which it may lawfully construct or acquire, or for any legitimate public purpose. (City of Baytown Charter, Article VI, Section 57) 409.3 Bond Ordinance; Vote Required. The City shall authorize the issuance of bonds by a "Bond Ordinance" passed by the affirmative votes of the majority of all members of its council. Revenue bonds may be issued by the council under the authority of Vernon's Ann. Civ. St. arts. 1111 -1118, as amended, and all other applicable provisions of law. The issuance of tax bonds must be approved by a majority of the qualified voters who are property tax payers voting at an election called for that purpose. (City of Baytown Charter, Article VI, Section 58) 1 -14 CITY OF BAYTOWN BAYTOWN S September 12, 2013 Honorable Mayor and Members of City Council City of Baytown, Texas It is my privilege to submit the City Manager's Adopted 2013 -14 budget pursuant to Article V, Section 41 of the City Charter of the City of Baytown and relevant state law. This budget reflects a continuing commitment to provide a high level of service to our residents and support for our outstanding team of employees while preserving the City's long -term viability. A copy of this budget document has been placed on file with the City Clerk and at the Sterling Municipal Library, where the public is welcome to review it during normal hours of operation. An electronic version will also be available on the City's web site: www.baytown.org. Budget Approach and Strategies This budget reflects a combination of growth and development, especially by our industrial partners, along with the continuation of the economic recovery for much of the Baytown area. We are blessed by a committed City workforce, an involved citizenry and a strong employment base. While the economic climate is improving, the City still faces the challenges of revenue growth lagging behind the cost to keep pace with the needs of our city and our workforce. This budget has been especially challenging because we simply cannot afford to do all the things we need/want to do in this budget. State and federal cuts or diversion of alternative revenue sources create another challenge. The proposed expansions of the ExxonMobil and Chevron Phillips facilities will serve as a cornerstone for our growth over the next five years. Early 2014 should bring the groundbreaking on the Chevron Phillips project and final corporate approval on the ExxonMobil project. The initiation of these projects in 2014 will result in significant revenue enhancements when the Industrial District Agreements (IDA) for these facilities renew in 2016 and 2017. The Council- approved IDA advanced funding agreements will provide a revenue stream to add additional Police personnel in this and subsequent budgets without burdening the General Fund with these recurring costs. Eighty percent of the funds advanced in the first three years will be incrementally repaid over a three year period after IDA renewals when our revenue streams should be greatly enhanced. The leadership of our City Council has positioned Baytown to support the ambitious budget adopted last year which added 17 public safety positions and provided a 4% raise to all employees. The full -year cost of these actions adds over $1.55 million to the budget before we consider adding additional personnel, taking steps to improve our pay plan, and providing necessary improvement to our city healthcare plan. 2401 Market Street P.O. Box 424 Baytown, Texas 77522 -0424 (281)422 -8281 Fax (281)420 -6586 baytownabaytown.orfl 2 -1 The ongoing desire to hold the line on taxes coupled with the need to support our most important resource, our employees, takes us into the next phase of compensation improvement. As I forecast at last year's budget adoption, this budget does not include across - the -board raises for our employees. The limited funds available this year are to target select positions citywide as the starting point to address our compensation plan over the next several years with every employee receiving at least $1000City staff continued its efforts to develop fiscally responsible solutions for managing the City's needs against sometimes insufficient revenues. I am pleased to present a budget which continues our service level improvements, sets aside $1.55 million to begin our compensation improvement program and includes almost $11.4 million in additional 2007 GO Bond projects without a tax increase even though we are currently 1.5 cents below our expected tax rate to support the bond program. Furthermore, the Water and Sewer budget is includes a 5.85% increase called for in our utility rate study approved by City Council in 2010. The top priorities established in the 2013 -14 budget are: • Continue to enhance and improve public safety in Baytown; • Maintain and where possible expand essential services; • Implement capital project and bond programs to improve traffic flow and ensure our infrastructure keeps pace with our growth; • Attract and retain the highest quality workforce and provide competitive employee benefit programs; • Continue quality of life and infrastructure maintenance and improvement programs; • Continue economic development in all areas of our community; and • Ensure long term financial integrity — matching recurring revenues to recurring expenditures and maintaining adequate working capital reserves. Employee Compensation Our employees are our most valuable asset. As we emerge from the economic recession we know that we are behind where we would like to be with our compensation programs. The lack of revenues made it very difficult to provide needed salary increases for our employees, many of whom have experienced increased workloads from our growth. Interim measures were taken to support our team members while we waited for recovery. The 2011 -12 budget included a 5% bonus program and the 2012 -13 budget provided a 4% across - the -board pay raise for our employees. The Human Resources department completed a compensation study to help us develop a plan to return our compensation system to market competitiveness. As we work to re- establish our marketplace competitiveness, we have made a significant change in how we look at compensation. We redefined the market as cities in Texas from 80,000 to 300,000 population in the Houston, Dallas -Fort Worth and San Antonio metropolitan areas. This is a significant change that we knew would reflect greater disparity from market than our previous comparison cities. I believe the change is warranted because Baytown is ready to compete for the top talent in this statewide arena. Also, for the first time that I know of, we are using the same market for ALL city positions throughout the organization. We want high quality employees at all levels in all departments. These philosophical changes also make the task of getting our employees to market even more challenging. To this end we have set aside $1.550 million in the General Fund, and proportional amounts in other funds, to allow us to start moving towards market. We are still identifying the targeted General Fund positions and meeting with our public safety employee organizations so we do not expect to have a compensation plan in place by the time this budget is adopted. Since compensation changes are effective in January of W each year we will bring the compensation details to Council in October or November. Our compensation plan also includes adding Christmas Eve as a City holiday. All Funds The total expenditures for all budgeted funds are $166,284,808, an increase of $20,441,613 or 14 %. Summaries of the appropriations compared to the prior year are: Fund 2012 -13 Adopted Budget 2013 -14 Adopted Budget Amount Difference % Increase — Decrease General Fund $ 66,593,686 $ 71,670,198 $ 5,076,512 7.6% General Debt Service Fund 15,651,815 14,373,473 (1,278,342) -8.2% Hotel/Motel Fund 851,193 1,250,967 399,774 47.0% Aquatics Fund 1,860,614 2,833,440 972,826 52.3% Water & Sewer Fund 35,102,520 42,403,182 7,300,662 20.8% WWIS Fund 14,171,565 20,962,323 6,790,758 47.9% Sanitation Fund 4,870,487 5,098,442 227,955 4.7% Storm Water Fund 1,258,459 1,273,335 14,876 1.2% Central Services Fund 2,782,856 2,719,448 (63,408) -2.3% Street Maintenance Fund 2,700,000 3,700,000 1,000,000 37.0% $ 145,843,195 $ 166,284,808 $ 20,441,613 14.0% General Fund The General Fund is our principal operating fund and accounts for many of the City's services, such as Police, Fire & EMS, Health, Streets & Drainage, Traffic Control, Engineering, Parks & Recreation, Library, Planning & Development Services, etc. The General Fund budgeted revenues of $66,168,918 are 6.8% more than the prior year's budget primarily due to increases in Industrial District payments ( +$1,818,043) and Sales & Use Taxes ( +$1,267,100). Property Taxes are budgeted to show a modest increase ( +$948,157) over current year estimates. Franchise Taxes ( +$23,000) are largely unchanged due to more cell phone usage and lower natural gas prices. Licenses & Permits increased ( +$401,105) due to expected commercial development fees. Miscellaneous revenues are up (+$142,158) partly due to the improved investment returns due to our investment diversification. Total expenditures for the 2013 -14 budget are $71,670,198, an increase of $5,076,512 (7.62 %). The full year cost of salary increases along with the expansion of public safety services creates a significant impact on expenses in the General Fund. Some of the more significant cost increases or programs that will affect the 2013 -14 budget include: • Six additional Patrol Officers and their associated equipment; • Three additional Firefighters to help staff Fire Station 7 in late 2013 /early 2014; • One Combination Building Inspector; • One Police Property Room Technician; • $1.550 million set aside for compensation increases, effective January 2014; • Step pay increases for Police and Fire based on years in civil service; • Debt service for $11.4 million in bonds to fund Year 7 projects; 2 -3 Installation of two additional warning sirens in newly annexed areas; Continuation of the Citizens' Community Survey that was initiated in January 2013; and Continued fluctuation in the cost of petroleum- related products (fuel, oil, asphalt, etc.). The General Fund budget also includes several forward - looking, new initiatives. Our Police complex is reaching the end of its useful life and is hampering the effectiveness of the building occupants. Plans for a future bond election need to be developed. The budget includes $50,000 for development of a master plan to best meet the needs of this growing department. One obvious need and hindrance to future development is the Police garage. The budget includes a combination of General Fund ($300,000) and General Obligation (GO) Bond Funds ($700,000) to replace and relocate the Police garage adjacent to the Fire/EMS garage. Public Safety 56% ExcludesCapital and Transfers Out Adopted Budget FY 2014 by Function Comparison to Previous Budgets General Government 25% Public Works 6% Health & Welfare 4% Culture & Leisure 9% The budget has been prepared to provide core programs and services. The General Fund budget reflects a 7.62% increase over the 2012 -13 budget. A comparison of General Fund budgets in recent years is depicted below: 2 -a General Fund Budgets 3/J 370 365 360 355 650 645 340 '35 330 C O o O O O o N N N N N N N N N N N 9 N O O � N C Water and Sewer Fund This rate - supported fund operates the water and wastewater utilities for the City. The cost of providing services is financed primarily through user charges. The Burton and Associates rate study adopted by Council in 2010 anticipated that a rate increase of 5.85% would be necessary for the 2013 -14 budget. After skipping the planned increase in the current year we need to return to following the rate study model. Total expenditures for the 2013 -14 budget are $42,403,182, an increase of $7,300,662 or 20.80 %. The operating expenses increased $1,035,146 or 4.6% and the non - recurring expenses increased $6,265,516 or 49.4 %. The primary increases are supplies, which includes increases of $712,043 for the cost of treated water from Baytown Area Water Authority and $269,999 for personnel costs which includes two new positions for BAWA, a GIS Coordinator and one Administrative Assistant for Utility Billing moving from part-time to full -time. In non - recurring expenses, the transfer to GOIS will be made directly from WWIS and a $6.5 million transfer to the Water and Sewer CIP Fund will be made, allowing us to pay -as- you -go on a number of projects. A capital improvement initiative seen as critical for the growth and development of the City is utility infrastructure. The budget includes an additional $11 million in Certificates of Obligation to fund water and wastewater projects. Current and active projects detailed in this document represent over $120 million in improvements from 2002 through 2017 with over $105 million completed to date. Projects in this category include development and redevelopment of wastewater treatment plants and lift stations, water and sewer line rehabilitation, line extensions, new construction and rehabilitation of water towers, and water well replacement. Wastewater Operations continues to address repairs to or replacement of private service lines through the Private Sewer Lines Inspection Program (PSLIP) initiated in 2007. As lines are inspected, homeowners are notified of required improvements and given one year to take corrective action. This program's continued success is critical to addressing the effects of inflow and infiltration within the sewer system. Sanitation Fund This fund accounts for collection of residential refuse, brush and white goods, the yard waste management program and recycling activities. The Sanitation Fund currently provides the following services: • Curbside collection of residential garbage/heavy trash, twice /week (Waste Management); • Curbside recycling, once /week (Waste Management); • Curbside collection of brush and limbs, once /month (City); • Green Center — Recycling, open 4 days /week (Waste Management/City); • Green Center — Drop -off, open 4 days /week (City). The very successful, expanded recycling program that places 65 gallon or 96 gallon carts at all single family residences is in place in all neighborhoods in Baytown. No monthly rate increase for any Sanitation Fund activities is proposed. Taxes, Rates and User Fees In recognition of difficult economic circumstances, every effort was made to limit the financial burden on our residents. The City's estimated property tax valuations have reversed a multi -year decline and are 2 -5 expected to increase. Total property values are expected to increase from $2,357,355,473 in tax year 2012 to $2,591,523,232 in tax year 2013. The 7.4% increase in property tax revenues plus the 6.6% increase in IDA revenues comprise 15.6% and 44.3% respectively of General Fund revenues. IDA payments are received in lieu of ad valorem taxes in exchange for the City not annexing specific properties during the seven -year terms of the contracts. Key provisions of the IDA policy include a rate increase ranging from 61% to 64% of the property's fair market value over the life of the agreement as compared to the previous contract rate range of 50% to 60 %. The planned 5.85% water and sewer rate increase from the 2010 comprehensive Water & Sewer Utility Rate Study is included in the budget. There is no monthly increase for solid waste /recycling or storm water fees. Use of Fund Reserves The City's targeted goal for General Fund fund balance is the equivalent of 60 to 90 days of annual expenditures. The ending fund balance of $13,683,282 projected for the 2013 -14 budget represents 70 days of expenditures. These reserves are crucial for unplanned emergencies such as hurricanes. In 2008 the City Council authorized the use of $7.5 million in fund balance reserves just days after Hurricane Ike. These reserves are one reason we had such a rapid and successful recovery. The 2013 -14 budget will use a portion of the fund balance to fund non - recurring expenditures as follows: Capital Outlay $4,606,176 CIPF Transfer 560,000 Contingency 340.000 Total Non - Recurring Expenditures 5 5 1 6 Total decrease in fund balance 4 951 280 Economic Development Increasing the retail base within the City of Baytown is crucial to the ability of the City to develop and provide the resources necessary to support development. The addition of new and the retention of existing retail facilities not only enhances the tax base of the City, but also creates jobs for our citizens which in itself creates a positive economic impact. Recognizing this, Council established a Retail Recruitment and Retention program though the General Fund. We recommend allocating $100,000 in FY 2014 to continue support of this program. Related to this activity is the creation of a new Marketing Specialist position funded by the Hotel -Motel Fund. The City maintains a mutually beneficial partnership with the Baytown Area/West Chambers County Economic Development Foundation (EDF) to enhance the City's ability to recruit businesses that create jobs. The availability of Municipal Development District (MDD) funds is crucial to providing the resources necessary for this endeavor. Programs funded by the MDD include development of new and expansion of existing businesses, acquisition of property for economic development incentives and continued support of the EDF operations and special programs. 2 -6 Capital Improvement Program The City Council, Administration and Citizens agree that maintaining and improving the facilities and infrastructure within the City are vital to our growth and development. In November 2007, the voters overwhelmingly approved five initiatives that provide improvements in streets, sidewalks, drainage, public safety, parks, recreation and overall City beautification. A total of $57,615,000 General Obligation Bonds (GOs) has been sold over the first four years of the 2007 program. In light of the stronger state of the economy and continuing favorable interest rates the City plans to issue $11.4 million of GOs in 2013 -14. The City continues to monitor and assess the cash flow of projects, making adjustments as needed to the project schedule. At this point in our bond program we were scheduled to have implemented a 10 cent tax increase. Due to economic gains and efficient program implementation, the issued bonds have only required an 8.5 cent increase thus far. The improving state of the economy and the commercial and industrial growth will allow $11.4 million in additional bond projects without an accompanying tax increase. As we near the end of the 2007 bond programs it is anticipated that work should begin on our next bond program in 2015 with the goal of bringing a bond initiative to the voters in November of 2016. Conclusion Our community is in the midst of change and our organization is responding. In past years our focus was on stimulating and managing growth while balancing the need to preserve the excellent quality of life in our community in light of reduced revenue resources. Now we are able to expand our quality of life /public safety initiatives while continuing to stimulate growth, development and redevelopment which will support and improve our community in the future. We will continue to engage our citizens and stakeholders to strategically invest in efforts to strengthen our community. The City budget is the ultimate partnership among City Council, staff, citizens, local industry, business owners, customers and other partners in the Baytown community. We have been very successful in the face of tough economic times over the past five years and I believe great times for Baytown are ahead. This budget reflects a balanced approach of minimizing impacts to our citizens and customers while providing funding to enhance and maintain public safety /quality of life initiatives, fostering economic development, and addressing the immediate requirements for compensation and healthcare necessary to attract and retain a quality workforce. The development of this budget was made possible through the knowledge and contributions of many individuals on our staff. I wish to express my deep appreciation to everyone who participated throughout the budget process. I am proud to work with such a dedicated and collaborative group of professionals. Respectfully submitted, Ro rt . Leiper City Manager 2 -7 Revenues: General Fund General Debt Service Fund Hotel/Motel Fund Aquatics Fund Water and Sewer Fund WWIS Fund Sanitation Fund Storm Water Utility Fund Garage Fund Warehouse Operations Fund Street Maintenance Fund Expenditures: General Fund General Debt Service Fund Hotel/Motel Fund Aquatics Fund Water and Sewer Fund WWIS Fund Sanitation Fund Storm Water Utility Fund Garage Fund Warehouse Operations Fund Street Maintenance Fund of Technical Adiustments CITY OF BAYTOWN TECHNICAL ADJUSTMENTS 2013 -14 PROPOSED BUDGET as of AUGUST 22, 2013 Exhibit A Pro osed 7 -25 -13 Adjustment Revised $ 66,168,918 $ 66,168,918 15,389,826 15,389,826 902,100 902,100 2,964,440 2,964,440 35,583,442 35,583,442 181612,659 18,612,659 4,656,277 4,656,277 1,200,000 1,200,000 2,428,751 2,428,751 279,779 279,779 2,952,704 2,952,704 $ 151,138,896 $ - $ 151,138,896 $ 71,120,198 $ 550,000 $ 71,670,198 14,373,473 14,373,473 1,250,967 1,250,967 2,833,440 2,833,440 42,403,182 42,403,182 20,962,323 20,962,323 5,098,442 5,098,442 11273,335 1,273,335 2,428,751 2,428,751 290,697 290,697 3,250,000 450,000 3,700,000 $ 165,284,808 $ 1,000,000 $ 166,284,808 Amount * Increase the General Overhead account for salary increases by $550,000 to provide additional funding for $ 550,000 salary increases including the cost of contracts with Police and Fire, and to increase the amount available for General Fund salary increases to $500,000. This change increases the General Fund budget to $71,670,198 and reduces the Fund Balance Working days to 70 days. This change results in recurring expenditures being $4,896 less than recurring revenues, maintaining a balanced budget. Move $450,000 from "Ending Working Capital" to "Other Capital Project Initiatives" leaving a projected 450,000 ending Working Capital of $49,950. The revised budget total is $3,700,000. This will allow us to take advantage of increased SMST revenues and do more street repairs. These projects are "cash funded" so we can only spend the money if it is received. We cannot, however, spend funds not identified in the budget so it is to our advantage to budget all of the expected revenues. Total Technical Expenditure Adjustment $ 1,000,000 2 -8 MAJOR BUDGET ISSUES Fiscal Year 2013 -14 The purpose of this section is to provide basic revenue and expenditure information for all budgeted funds and the staffs recommendation for funding the 2013 -14 budget. GENERALFUND REVENUES General Fund revenue is comprised of taxes, license and permit fees, intergovernmental revenues, charges for services, miscellaneous revenues and transfers -in from other funds. The General Fund budgeted revenues are $66,168,918, an increase of $4,265,190 or 6.8% more than the 2012 -13 budget. The budgeted increase is primarily attributed to increases in Industrial District Taxes ($1,818,043), Sales & Uses Taxes ($1,267,100), and Property Taxes ($982,615). The revenue decreases are in Fines & Forfeitures (4101,181), Charges for Services (4104,160), and Transfers In (- $483,419). General Fund Revenues by Sources F6ealYean n 2013.14 ■ .s.ma� «T,... 2012-13 a* •Fl .rn 2011-12 w .Fqn deu «er run •6M"wIDunrl 2010-11 u� ar.nm 2009.10 .w,pn.r®eeol 200s09 a .onnrasm.n tom -oe •FinaaFmfeiam .as,wmoo, $60 $7 $- $10 $20 $30 $40 $50 morons Property Tax Ad valorem taxes represent 17% of the revenue for the General Fund. The implementation of the 2007 General Obligation (GO) Bond Program approved by voters in November 2007 required the first increase in ad valorem property tax rates since 1992. The property tax rate increase in 2008 -09 of $0.05 and in 2012 -13 of $0.035 raised the City's total tax rate to $0.78703 and $0.82203 respectively per $100 of property value. That increase was only allocated to the General Debt Service Fund for debt payments; therefore, large property tax revenue increases were not realized in the General Fund. The 2013 -14 base budget does not include a tax rate increase. The 2013 estimated taxable assessed valuation is $2,591,523,232 which is a 9.93% increase in property values of $234,167,759 as compared to 2012. Although the certified rolls are required to be presented to the taxing entities by July 25h or as soon thereafter as practicable, historically they have not been received until August or even as late as October. These budget projections are based on certified estimates of values as required by Texas Tax Code Sec. 26.01(c). Since this estimate of value is preliminary there may be differences between the certified tax roll and the preliminary estimated tax levy that could impact projected revenue in the budget. Total collections are estimated at $19,534,202 based on the preliminary property values, the tax rate of $0.82203 per $100 valuation and a 95.50% collection rate. The levy allocates $10,374,615 to the Maintenance & Operations (M &O) portion of the General Fund and $9,159,587 for debt service. Industrial District Payments Industrial district payments are the largest source of revenue for the General Fund. The 2014 budget includes revenues of $29,324,277 from Industrial District Agreements (IDAs), which includes 80% of $600,000 advanced to the City for public safety personnel and equipment. 80% will be repaid in later years as enhanced IDA revenues become available due to major plant expansions. IDA revenues comprise 44% of the total General Fund revenues. The City has entered into contracts with industries located within its extraterritorial jurisdiction. The contracts specify payments to be made to the City in lieu of ad valorem taxes in exchange for limited immunity from annexation of specific properties during the seven -year terms of the contracts. The City of Baytown currently has 45 active Industrial District Agreements. Key provisions of the new IDA policy include a staggered rate increase from 61% to 64% over the seven year life of the agreement and an additional 1% yearly public community improvement rate will be added to the industrial district payment rate and will be available for rebate to the company for approved beautification projects. Payments are calculated using the "base value" concept with the value set at the higher value of January 1, 2002, January 1, 2009, as specified/and or used in a previous Industrial District Agreement between the Property Owner and the City, or the most recent certified value as of the date on which a contract is executed. The existing contracts that have not come up for renewal compute the payments based upon fifty to sixty percent (50 % -60 %) of the fair market value of the industry within the City limits and its industrial districts times the current tax rate. The contract has a base year of 2002 or the latest certified value, whichever is greater. New, first 3 -1 MAJOR BUDGET ISSUES Fiscal Year 2013 -14 time IDAs include an added value clause that captures property value in excess of the base value in years five, six and seven of the agreement by including a prorated amount of the "added" value as part of the overall value used to determine the total industrial district payment. This proration occurs at rates of 21 %, 42% and 64% respectively. The added value clause applies to new, first time contracts and does not extend beyond each contract's initial term. Sales Tax & Use Taxes Sales and use taxes provide 18% of total revenues and is the second largest revenue source to the General Fund. The General Fund receives 1% of the total sales tax rate of 8.25 %. The Municipal Development District (MDD) sales tax at 0.5 %, the Street Maintenance sales tax at 0.25 %, the Baytown Crime Control and Prevention District (CCPD) and the Baytown Fire Control, Prevention and Emergency Medical Services District (FCPEMSD) each at 0.125% are recorded in separate funds. Thanks to the improving economy and based on current collections, the 2013 -14 budget reflects an increase in sales tax revenues of over 11 %. Franchise Tax Franchise Taxes are projected at $3,709,000, an increase compared to the 2012 -13 budget. Electric Utility franchise taxes comprise 65% of budgeted franchise tax revenues. Telephone franchise tax revenues have decreased from the budgeted amounts in 2012 -13 due to the increased usage of cell phones over land lines. Natural Gas franchise tax revenues are down due to lower natural gas prices. Cable TV franchise taxes are increased 5 %($30,000). Licenses & Permits The budget includes $1,286,125 which is $401,105 (45 %) greater than the 2012 -13 budget. The increase is attributed to the every other year sign permit renewals and new construction activity in the City. Licenses and permits constitute 1.9% of the total General Fund revenues. Intergovernmental Revenues Intergovernmental revenues of $862,468 increased $310,186 from the 2012 -13 budget. Projected revenues consist of Goose Creek Consolidated Independent School District Truancy and Bright Star programs and include funding from the following grants: Department of Homeland Security (SAFER & EMPG grants) plus fees for fire protection services outside the city limits. Intergovernmental revenues represent 3 -2 approximately l% of the total General Fund revenues. Charges for Services Charges for Services are $1,654,550, which is $104,160 less than the 2012 -13 budget. Charges for Services are primarily revenues received from ambulance service. They comprise 2.5% of total General Fund revenues. Fines and Forfeitures Fines and forfeitures of $2,198,689 are comprised of revenues from the Library and traffic safety enforcement activities through the Municipal Court and Motor Carrier Violation Programs. This revenue source represents 3.3% of General Fund revenues and is primarily Municipal Court Fines at $1,900,000. Miscellaneous Miscellaneous revenue consists primarily of interest earnings and represents less than 1% of General Fund revenues. Funds budgeted for 2013 -14 increased $142,158. While the City's investment returns have improved over the prior year due to diversification, the low investment rate environment does have an effect on revenues. Operating Transfers In Operating transfers decreased $483,419 from the 2012 -13 budget and are 5.6% of General Fund revenues. The decrease is due to the advance from the General Fund to the CIP Fund for Hurricane Ike related capital repairs being paid off. The transfers from the Water and Sewer Fund, MDD, TIRZ, Solid Waste Fund, and BAWA are to reimburse the General Fund for administrative costs and payment in lieu of taxes. The Storm Water Fund transfer is used to reimburse the General Fund for the portion of eligible expenditures for activities required by the City's Federal storm water permit. $70 $50 $50 2$40 0 $30 $20 $10 S- General Fund Revenues ?009 2010 2011 2012 2013 2014 Fiscal Years MAJOR BUDGET ISSUES Fiscal Year 2013 -14 EXPENDITURES The purpose of this section is to give a general description of the major functional areas in the General Fund and describe the changes within them. Included in these expenditures are any new /expanded programs, continuing programs and capital purchases. The General Fund accounts for all activities except for those required to be accounted for in another fund. Police, Fire, Emergency Medical Services, Health, Public Works, Parks, Library, etc. are funded within the General Fund. Total expenditures for the 2013 -14 budget are $71,670,198, an increase of $5,076,512 (7.6%) over the prior year budget. Increases in overall expenditure categories include personnel services($4,232,116), supplies ($48,813), maintenance ($117,901), capital purchases ($1,171,186), and contingencies ($45,000). There is a decrease in services (- $31,883), sundry (- $17,562), and Miscellaneous (44,000). The salary savings of $500,000 for vacant positions that occur during the year is included as a reduction in the personnel cost calculations. S70 S60 $50 uo f53o S2o no General Fund Expenditures by Function 0201 I1 2011.12MI113 M13-14 FWai Ye°n i Personnel Services The increase in personnel services expenditures in the 2013 -14 budget reflects several factors. The City set aside $1.550 million to allow for moving towards marketplace competitiveness in salaries. Step pay increases for Police and Fire civil service will be honored pursuant to established salary pay grade schedules based on years of service. The employer contribution to the Medical Benefits Fund from the General Fund has increased for 2013 -14 by approximately $677,000 or 10% which is due to increasing healthcare costs. The City and the employees will continue to share and work together to reduce the healthcare costs. Also, the City proposed to expand its wellness clinic due to the desired growing utilization. Retirees over 65 continue to be on a Medicare supplement which provides them with equal or better coverage at a lower cost. The City no longer offers retiree insurance coverage for any employee who starts employment with the City after January 1, 2010. Other significant personnel increases included in the 2013 -14 budget are six additional Patrol Officers in the Police Department, three Firefighters for Station #7, one Combination Inspector, and one Police Property Room Technician. General Fund Expenditures by Type N,°d OWq R'wMamy Ba.. 500 $65 $60 Vjv�^VTm�In Om 555 a n� e 55o a$— 45 u"-, sro S33 e.. m • :,a- .r..mnv�,... 130 MO]- o6M08- O➢M09- tOMlattMtt . t2Mi1t3M1344 FnOtl Ynn INFRASTRUCTURE AND CAPITAL PROJECTS The City Council, Citizens and Administration agree that maintaining and improving the facilities and infrastructure within the City is vital to its growth and development. In November 2007, the voters overwhelmingly approved five initiatives that will provide improvements in the following areas: streets; sidewalks; drainage; public safety; and parks, recreation and beautification. A total of $57.6 million dollars in General Obligation Bonds (GO's) have been sold through the 2012 -13 budget year for the multi -year bond program. With the issuance of $14 million in GOs in 2011- 12 the City also took advantage of the low interest rate environment to refinance $18.3 million in bonds. In light of the continuing favorable interest rates the City issued $16.8 million of GOs in 2012 -13. The City will continue to monitor and assess the cash flow of projects and as necessary adjust the project schedule. While there will be no ad valorem tax increase associated with the budgeted 2013 -14 GO debt issuance; future issuances may require an increase. Utility Capital Improvements - Another capital improvement initiative seen as critical to the growth and development of the City is the utility infrastructure. The budget includes an additional $11 million in Certificates of Obligation to fund water and wastewater projects. Current and active projects detailed in this document represent over 3 -3 MAJOR BUDGET ISSUES Fiscal Year 2013 -14 $120 million in improvements from 2002 through 2017. Projects in this category include development and redevelopment of wastewater treatment plants and lift stations; water and sewer line rehabilitation; line extensions; new and rehabilitation of existing water towers; and water well replacement. The City issued $16.5 million in Certificates of Obligation (COs) in 2012 -13 to provide funding for these projects. Additional ongoing projects that will improve the City's utility infrastructure include the hardening of lift stations and other water and sewer facilities throughout the City. These projects are funded by grants and are budgeted in excess of $12 million. Street Maintenance Improvements — Funded by a dedicated sales tax which was reauthorized for a second time in 2011, the Street Maintenance Fund provides for a critical program to address the maintenance of city streets in sub - standard condition. Represented in the current program is additional funding for Asphalt Base Restore/Mill and Overlay ($1,250,000); Crack Seal and Joint Repair ($600,000); Concrete Street Repair ($900,000); and new Capital Project Initiatives ($950,000). General Capital Improvement Program Fund (CIPF) — This fund is used to provide for various small to medium projects and is primarily funded with a transfer from the General Fund. Major recurring programs reflected here include funding for the CIP Project Management ($277,527) and Building Demolition ($496,982). Funding has been captured here from the Fire /EMS Special District to provide for the long term capital project for a Fire Training Grounds Facility ($536,390) and Fire Radio Replacement ($603,237). Other projects include Desktop Computer Replacement ($251,994), Marina Over - dredging Costs ($500,000) and Community Center improvements ($137,266). Also budgeted is $530,000 for New Capital Project Initiatives that may be identified during the budget year. ECONOMIC DEVELOPMENT Increasing the retail base within the City of Baytown is crucial to the ability of the City to develop and provide the resources necessary to support the development. The addition of new and the retention of existing retail facilities not only enhances the tax base of the City, but it also creates jobs for our citizens which in itself creates a positive economic impact. Recognizing this, a Retail Recruitment and Retention program was funded though the General Fund and $100,000 has 34 been allocated in 2013 -14 to continue support of this program. The City maintains a mutually beneficial partnership with the Economic Development Foundation (EDF) to enhance the City's ability to recruit businesses that create jobs. The availability of Municipal Development District (MDD) funds is crucial to providing the resources necessary for this endeavor. Programs funded by the MDD include development of new and expansion of existing businesses, acquisition of property for economic development and continued support of the EDF operations and special programs. RESERVE LEVELS In order to maintain fiscal stability, governmental entities maintain a General Fund unrestricted fund balance to meet unforeseen emergencies that may arise. Appropriate levels of unrestricted fund balances vary from entity to entity based on the relative impact of particular circumstances or financial conditions. The City of Baytown's goal for unrestricted fund balance considers factors such as bond ratings, threat of severe tropical weather due to our proximity to the Gulf Coast, our location adjacent to the petro- chemical complexes, unforeseen emergencies, and advice from the City's financial advisor for fiscal planning. Potential fluctuations in revenue, and cash flow considerations between the start of the fiscal year (October 1) and the receipt of property tax revenues in December /January also require adequate reserves. The City's targeted goal for unrestricted fund balance is the equivalent of 60 to 90 days operating expenditures. The General Fund fund balance of $13,683,282 projected for the 2013 -14 budget represents 69 days of operating expenditures. The 2013 -14 budget will again use a portion of the fund balance to fund some of the non - recurring expenditures as follows: Capital Outlay $ 4,606,176 CIPF Transfer 560,000 Contingency 340,000 Total Non- Recurrine Exnenditures $5.506.176 Decrease in Fund Balance $ 4,951,280 The Governmental Accounting Standards Board (GASB) issued Statement 45, entitled Accounting and Financial Reporting by Employers for Postemployment Benefits Other Than Pensions. The statement addresses how state and local governments should account for and report their MAJOR BUDGET ISSUES Fiscal Year 2013 -14 costs and obligations related to post - employment healthcare and other non - pension benefits, commonly referred to as other post - employment benefits, or OPEB. Baytown implemented GASB 45 in FY2009. The City is currently on a pay -as- you -go option for its OPEB liability. To help limit the liability, the City no longer offers retiree health insurance coverage for any employee who starts employment with the City after January I, 2010. GENERAL DEBT SERVICE FUND The General Debt Service Fund accounts for the payment of principal and interest on general long- term liabilities paid primarily by taxes levied on property within the City. The current debt service allocation for 2013 -14 is $14,373,473, consisting of $7,236,861 in principal, $3,678,612 in interest, $580,000 for debt payments on new debt to be issued in 2013 -14, and $48,000 for fiscal charges. The refunding bond proceeds and payments from the refinancing that was done in FY2012 are shown as an addition and equally as a deduction in the amount of $2,830,000. Tax revenues are projected to be $9,519,587. A transfer of $2,367,487 from the Water and Sewer Interest and Sinking Fund is budgeted to cover associated debt paid out of the General Debt Service Fund. A transfer of $235,014 from the General Fund is budgeted to cover the Energy Performance Lease. A transfer of $427,738 from the Municipal Development District covers a portion of the debt for the Pirates Bay Water Park. HOTEL/MOTEL FUND This fund accounts for the use of Hotel/Motel Occupancy tax revenue generated by the City's twenty-one hotels. The Hotel Occupancy Tax (HOT) is calculated by the hotel /motel based on 7% of their taxable receipts and remitted to the City on a quarterly basis by the hotels. These revenues must be spent to promote or encourage tourism and/or convention delegates. Eligible expenditures to promote tourism include establishing or enhancing a convention center; administrative cost for facilitating convention registration; tourism- related advertising and promotions; and tourism - targeted programs that enhance the arts, historical restoration or preservation programs. The distribution of hotel /motel tax revenue is specified by state law. At least 1% of the 7% occupancy tax annual revenue must be spent on advertising and general promotion of the city and its vicinity. The city is prohibited from spending more than the greater of 15% of the hotel occupancy fund balance or 1% of the 7% occupancy tax annual revenue for development or enhancement of arts programs. Expenditures for historical purposes are limited to a maximum of 50% of the annual hotel tax revenue collected, if the municipality does not allocate any hotel occupancy tax revenues for convention/civic center purposes. Since Baytown borders an estuary or bay with a population less than 80,000 we are eligible to utilize not more than 10% of the revenue derived from the hotel/motel revenue fund balance for maintenance, improvement and operation of parks and facilities that serve the purpose of attracting visitors and tourists to the City, as long as funds expended for promotional activities do not fall below the average annual expenditures of the prior three years. Any expenditure must be consistent with one of the categories noted and serve to promote tourism, conventions and the hotel industry. REVENUES The 2013 -14 revenue from hotel occupancy tax of $900,000 represents an increase of $200,000 due to rising occupancy rates. It is anticipated that those occupancy rates will continue to rise with the projected construction in the City. The budget also includes interest earnings of $2,100 for total revenue of$902,100. $9()0,000 $750,000 $600,000 $450,000 $300,000 $150,000 Hotel/motel Occupancy Tax Revenues Actual 01 M Actual Actul Actial Actual „ 2007-09 2008-09 2009-10 2010-11 2011-12 2012-13 2013-14 Fb.1y. EXPENDITURES Total expenditures for the Hotel/Motel Fund are $1,250,967, an increase of $399,774 (47 %) as compared to the prior year budget. The majority of this increase results from Unforeseen/New Initiatives line item for $300,000. This line item 3 -5 MAJOR BUDGET ISSUES Fiscal Year 2013 -14 allows flexibility during the budget year to pursue initiatives that may become available. The City's Tourism Coordinator continues to be fully funded in the 2013 -14 budget year. A full -time Marketing Specialist is to be funded with HOT revenues. Hotel/Motel Budgeted Expenditures $2,25,000 $1,950.000 $1,0'5.000 $1,M,000 $975,000 $650,000 $325,000 $- 20M-08 200&09 3109-10 2010.11 M11-12M12-13 2013 -14 Fisc&M.n 0A ■Prmalimal Eaisaiui ■Bav Camnuvi6a 4d' of July Celebration ($171,367) — The celebration is a source of tourism bringing people from outside the community to the City. The total cost of the celebration includes a fireworks display, live entertainment, sound and lights, security and personnel, supplies, advertising and other. Promotion and Advertising — The budget includes $50,000 for public relations activities, advertising and promoting tourism for events that are designed to bring out -of- town visitors to Baytown. Tourism advertising includes the advertisement of City- sponsored events such as the 3rd and 4" of July Festival, Grito Fest, Nurture Nature Fest and general promotion of all tourism venues in Baytown. Continuing for the 2013- 14 budget is how the city distributes its HOT funding to outside entities. A new application process was instituted for the Baytown Tourism Partnership Grant Program in 2012- 13. This program's allocation for the 2013- 14 budget year is $125,000. Outside organizations compete for these dollars based on their ability to bring in tourists and promote the Baytown convention and hotel industry. The total Promotional budget is $1,064,218. • Funding for $8,000 is included in the budget for maintenance of the promotional web page for the City of Baytown. This website is dedicated to providing information to potential visitors to promote tourism. • Annual Cleanup of Bays, Waterways & Estuaries — The budget includes funding of 3 -6 $84,865 for the annual cleanup of bays, waterways and estuaries throughout Baytown. The current locations for this cleanup and maintenance include Bayland Marina, WC Britton Park, Goose Creek Park, the Baytown Nature Center, Bicentennial Park and Roseland Park. Summer Concert — Grito Fest — The $57,322 will fund a concert to include staged entertainment, food and beverage booths, and security. Nurture Nature Fest and Great Goose Fest — Events for $31,021 are aimed at tapping the eco- tourism market and showcasing the Baytown Nature Center and the Eddie V. Gray Wetlands Recreation and Education Center. AQUATICS FUND REVENUES In June 2010, the City opened the Pirates Bay Water Park, a Caribbean themed 3 -acre water park. In May 2011 the Calypso Cove Water Park opened in N. C. Foote Park. Both are operated by the Baytown Parks and Recreation Department. With the planned opening of the expanded waterpark, now under construction, FY2014 revenues for Pirates Bay and Calypso Cove are projected to be $2,964,440, up from $1.9 million in the current budget. EXPENDITURES The 2013 -14 budgeted expenditures for the Aquatics Fund which includes Pirates Bay Water Park and the Calypso Cove total $2,833,440 and includes $324,610 for capital outlay at the Water Parks. Pirates Bay Water Park opened for the season in May and staff estimates that attendance will be 120,000 for the season. The new rate structure offsets sales tax that must be collected on each ticket, so that the net revenues cover the projected annual cost of operations and maintenance of $2,431,830, as well as continuing the practice of allocating a dollar from each ticket sold to a capital replacement fund which for 2013 -14 is projected to be $177,950. The Aquatics Fund will transfer $70,000 to the Water and Wastewater Interest and Sinking Fund to help fund the debt for the Pirates Bay MAJOR BUDGET ISSUES Fiscal Year 2013 -14 expansion. As the park operations expand so does the complexity of the operation so an Aquatics Business Manager position for the water parks is to be funded in 2013 -14. WATER AND SEWER FUND This fund accounts for the water and wastewater utilities for the City in a manner similar to private business enterprises, where costs of providing services are financed primarily through user charges. REVENUES Water Volume — The 2013 -14 budget estimates water sales of $17,892,242 based on an average use of 12.5 million gallons per day (MGD). Fluctuations in rainfall amounts can significantly impact actual sales. The City implemented a new rate structure in 2010 to generate the funding required for maintenance of the water and sewer systems in the City. The new rate structure is designed to equitably distribute the costs of service, and provide incentives for water conservation. The planned 5.85% water and sewer rate from the multi -year rate plan from the recent comprehensive Water & Sewer Utility Rate Study was not implemented for 2012 -13, but instead has been included in the 2013 -14 year. The objective of this study included a Revenue Sufficiency Analysis to ensure sufficient annual revenues over a multi -year projection period in order to meet financial requirements for operations and maintenance costs, capital improvements, new debt service expenses and provide adequate working capital reserves. The Revenue Sufficiency Analysis recommends another 5.85% increase effective with the first billing cycle in FY2014. The rate structure includes a "Customer Base Charge" of $3.42 per account for inside the City and $6.84 for outside the City for all customer types to recover the current costs of meter reading and maintenance, billing, and other customer service functions of the system. The "Base Facility Charge" is based upon meter size for all Non - Residential, Irrigation, and High - Volume User accounts and per physical dwelling unit for Single - Family and Multi - Family residential accounts. No monthly consumption allowance is included in the "Base Facility Charge." Single - Family Residential and Irrigation accounts are calculated using an inclining block, conservation rate structure. Residential sewer has a 12,000 - gallon cap. The Water and Sewer Rates Table is depicted below. 3 -7 MAJOR BUDGET ISSUES Fiscal Year 2013 -14 The Water and Sewer Rate Table: 3 -8 Rates Effective I" Rates Effective I" Service Billing Cycle in Billing Cycle in Individually Metered Single-Family Residential FY2012 Oct. 2011 FY2014 Oct. 2013 Inside City Water Monthly Customer Charge $ 3.23 $ 3.42 Water Monthly Base Facility Charge $ 6.72 $ 7.11 Water consumption rates: Up to 2,000 gallons per unit $ 2.30 $ 2.43 Between 2,001 - 6,000 gallons per unit $ 5.00 $ 5.29 Between 6,001 - 12,000 gallons per unit $ 5.99 $ 6.34 Between 12,001 - 18,000 gallons per unit S 7.80 S 8.26 Use over 18,000 gallons per unit $10.14 $10.73 Sewer Monthly Customer Charge $ 3.23 $ 3.42 Sewer Monthly Base Facility Charge $ 6.72 $ 7.11 Sewer consumption rates: Up to 2,000 gallons per unit $ 2.32 $ 2.43 Between 2,001 - 12,000 gallons per unit $ 5.03 $ 5.29 Outside City Water Monthly Customer Charge $ 6.46 $ 6.84 Water Monthly Base Facility Charge $13.44 $14.23 Water consumption rates: Up to 2,000 gallons per unit $ 3.45 $ 3.65 Between 2,001 - 6,000 gallons per unit $ 7.49 $ 7.93 Between 6,001 - 12,000 gallons per unit $ 9.00 $ 9.53 Between 12,001 - 18,000 gallons per unit $11.70 $12.38 Use over 18,000 gallons per unit $15.21 $16.10 Sewer Monthly Customer Charge $ 6.46 $ 6.84 Sewer Monthly Base Facility Charge $13.44 $14.23 Sewer consumption rates: Up to 2,000 gallons per unit $ 3.48 $ 3.65 Between 2,001 - 12,000 gallons per unit $ 7.55 $ 7.93 Volume User Water consumption rate /1,000 gallons $ 3.68 $ 3.90 3 -8 MAJOR BUDGET ISSUES Fiscal Year 2013 -14 EXPENDITURES Total expenditures for the 2013 -14 budget are $42,403,182, an increase of $7,300,662 or 20.8% Highlights of increases by object class include the following: Personnel related line items increased $269,990 (3.4 %). Personnel costs include wages, health insurance, workers compensation and retirement. A new GIS technician to update and maintain system maps and plans and upgrading a part-time administrative to full -time in Utility Billing are included in the W &S fund. Salary savings of $100,000 for vacant positions through the year is included as a credit to the expenditure proposal. $8,219,679 Supply costs are expected to increase $724,860 (7.1 %) primarily due to an increase in the cost of treated water purchased from BAWA. The treated water expense of $ 10.1 million represents 24% of the Utility's total 2013 -14 budget. $10,936,274 • Maintenance increases are $51,650 (3.5 %) due primarily to the continued implementation of the much needed meter replacement program for those meters 7+ years old. $1,539,900 • Services decreased $11,354 (- <1 %) due to a decrease in equipment rental. $2,599,703 • Capital purchases decreased $4,249 ( - <I %) based on current needs. $705,482 • Transfers to CIP Fund increased by $5.5 million for projected Water and Sewer projects. $6,500,000 us sau vs as3o =5'3 ism SO SID ss Water & Sewer Fund Expenditures by Function 3007- 30U8- 3t09- MI, 2011. 3012. 3013- 08 03 10 FI IYw- 13 I< WORKING CAPITAL In order to maintain fiscal stability, governmental enterprise funds maintain a working capital balance to meet daily liquidity needs. Appropriate levels of working capital vary from entity to entity based on the relative impact of particular circumstances or financial conditions. The goal for Water & Sewer Fund working capital is 60 to 90 days operating expenses. Working capital is defined as current assets (e.g. cash, investments, accounts receivable) less current liabilities (e.g. accounts payable). Working capital of $8,725,913, or 75 days, is projected as of September 30, 2014. As in the General Fund, the City is currently on a pay -as- you -go option for its OPEB liability. To help limit the liability, the City no longer offers retiree health insurance coverage for any employee beginning employment with the City after January 1, 2010. WATER AND WASTEWATER INTEREST & SINKING FUND Debt Service Requirements — The debt service requirement for 2013 -14 is increased $6,790,758 (48 %) due to a refunding bond payment of $6,975,000 for which there is an equal amount in the proceeds. $20,962,323 SANITATION FUND The Sanitation Fund accounts for collection of residential refuse, brush and white goods, the yard waste management program, and recycling activities. The Sanitation Fund either through a contract with Waste Management, Inc. or City crews, currently provides the following services: • Twice per week curbside collection and disposal of residential garbage and heavy trash. (Waste Management) • Once per week curbside recycling (Waste Management) • Once a month curbside collection of brush and limbs. (City) • Provision of a drop -off recycling center open 4 days per week. (Waste Management & City) • Provision for a junk drop -off center open 4 days per week. (City) REVENUES The Sanitation Fund's revenues are $4,656,277, 3 -9 MAJOR BUDGET ISSUES Fiscal Year 2013 -14 an increase of $104,277. This increase results from an increased number of households served, and a rate increase is not recommended at this time. The recycling program places 65 gallon or 96 gallon carts at all single family residences. There is still no cost to utilize the recycling center, which remains open to complement curbside recycling by accepting a wider range of materials (now including e- waste) as well as recyclable materials from businesses. Although there is a fee for junk drop -off services, it is a bargain compared to disposal at a private landfill which charges approximately $50 for one pick -up truck load of waste. EXPENDITURES Total expenditures for the 2013 -14 budget are $5,098,442, an increase of $227,955 or 4.7% as compared to the 2012 -2013 budget. e S4 xgS3 S2 Si Sanitation Fund Expenditures by Type 2001- 2008- 2009- 2010. 2011- 2012- 2013 08 09 10 11 12 13 14 Y Yun 2:LaI-117 N IiSeZ�91 t&i 4 In order to maintain fiscal stability, governmental entities maintain a working capital balance to meet daily liquidity needs. Appropriate levels of working capital vary from entity to entity based on the relative impact of particular circumstances or financial conditions. The Sanitation Fund is primarily a fee -for service fund and the working capital requirements are not as stringent since most costs are not incurred if service delivery is interrupted. Working capital of $340,163, or 24 days, is projected as of September 30, 2014. STORM WATER UTILITY FUND The Storm Water Utility Fund was established in order to ensure compliance with NPDES Storm Water Phase II. As part of the Federal Clean Water Act (CWA) under the National Pollutant Discharge Elimination System ( NPDES) the U.S. Environmental Protection Agency (EPA) has mandated that the Texas Commission on 3 -10 Environmental Quality (TCEQ) establish permit guidelines, under the Texas Water Code, for Municipal Separate Storm Sewer Systems (MS4). Phase I of the requirement included medium to large (100,000+ population) cities with Phase II including those cities of less than 100,000 populations. There are two ways for a city to comply: (1) file for an individual NPDES permit; or (2) participate with a Texas Pollutant Discharge Elimination System ( TPDES) General Permit. The second option is far less expensive and provides greater coverage by the State program. The State has completed the implementation of the General Permit program and Council has begun adopting the necessary ordinances and rules for compliance. Our Storm Water Program is operated under both the EPA and State guidelines. This was an unfunded mandate by the USEPA and TCEQ; however, municipalities are allowed to create enterprise type funds which collect fees to offset the costs of the program. The City has created an enterprise fund and has also received a State General Permit to operate our Storm Water Phase II program. The Permit must be reviewed and renewed every five years to insure continued compliance with both the USEPA and TCEQ requirements. SI,ImAm f12N,000 sl000Am MAN $ 00AN utnAm MAN Storm Water Fund Expenditures by Type 2m7- 2008- 2009- 2010 2011- 2012. 2013. No 1011 12 11 11 Fud Ynn .0 d .rmemom acnawouby ONmnwnneo.s .rmia opaeave .9"6. .e..®ISaa.. The Storm Water fee is a 22 -tier rate structure, with the residential tier being the largest in number. No change is proposed in the rates. Each residential account is charged a $1.50 monthly charge. All non - residential accounts will be charged a fee based on the single - family living unit equivalent, which is determined by evaluating the impervious area of the property. Expenditures include four staff positions ($324,968), supplies ($46,150), maintenance ($300), services ($161,960), and a transfer to the General Fund for storm water initiatives included in the General Fund budget ($728,781). The estimated working capital on September 30, 2014 is $254,531 or 73 days. MAJOR BUDGET ISSUES Fiscal Year 2013 -14 CENTRAL SERVICES GARAGEFUND The Garage Fund provides motor vehicle service and repair for all City operations except Fire and Police. The Garage Fund is supported through charges to user departments. Total expenditures including transfers for the 2013 -14 budget are $2,428,751, a slight decrease of $10,639 (<I%). A fuel surcharge of 6% is assessed to users that consume fuel at the Garage to offset fixed costs associated with Garage operations. The fee structure for the various types of vehicles is as follows: WAREHOUSE OPERATIONS The Warehouse provides common items used on a daily basis throughout the city. The Warehouse maintains and accounts for supplies used in the field for Public Works and Parks & Recreation, office supplies used by most city departments and vehicle parts used on the city fleet. The Warehouse is supported through operating transfers from the General Fund and Water & Sewer Fund on a cost of goods basis. Total expenditures for the 2013 -14 budget are $290,697, a decrease of $52,769 (- 15.4 %) due to reduced capital outlay for vehicles in 2013 -14. The budget for the Warehouse is a break -even budget over the 2013 through 2014 budget years. • Light vehicle rate (motor vehicles up to and including one ton load capacity) - $501Hr. Garage Fund Budgeted Expenditures • Medium vehicle and equipment rate (motor vehicles exceeding one ton capacity) - 52,50D,000 $65/Hr. s 210001000 F9 erg ■rya • Heavy and construction equipment rate - :11500,000 ,c„10„1 $80111r• 51,000,000 ■�.e�am :500,000 - ■5mxn The budget for the Garage Fund is budgeted as a y ■ve® e break even operation. XV. 3%& MS M10. mu. Mlb ^Ali OW. M M 10 11 12 13 14 Fiscal Yeass ■Pmmisetlm Garage FuadBudgeleclESpe■dltures $2,5M,0M q .0 9Fnl :2,000,000 onNem w. i1,5W,a00 O[pW Wle+ SI,OM,OM ■Rmkmgem 5500,000 S. m eam 207. 20. 2Ml x16 M11. Mal 'All Caplan M M 10 11 12 13 14 • y„Im Fiscal Yeah 3 -I1 BAYTOWN S 3 -1? Funded Supplemental and Capital Lists 3 -13 CITY OF BAYTOWN SUPPLEMENTAL REQUESTS - FUNDED FY 2013 -14 Department Request Amount 101- General Fund 1010 General Admin City Website Maintenance $ 8,000 New City Website Development 45,000 1030 Fiscal Operations Interim Audit Fees 28,000 1080 Planning and Dev. Services Add Car Allowance for Sr. Planning Manager 3,029 New Vehicle 21,000 Add (1) Combination Inspector II 74,460 1170 City Clerk Add (1) Part Time Vital Statistics Support 14,325 1171 Court Record Cubicles for Clerks 34,241 Pews for Courtroom A & B 30,000 Employee Appreciation 1,000 New Vehicle for Marshal 32,031 1180 City Facilities Building Roof Replacement Program 300,000 Beautify DARE facility 2,775 HVAC repairs at Fire Station #3 15,000 HVAC Repairs at Museum 33,000 HVAC Repairs at Health Department 40,000 1190 General Overhead Salary Increase 1,100,000 Additional Employee Holiday 51,752 Quiet Zones 350,000 2000 Police Add Six (6) Police Officers 613,482 PD Garage Construction 300,000 PD Garage Master Plan Engineering 50,000 Add (1) Property Room Technician 51,933 2020 Fire Upgrade (1) part time Administrative Assistant to full time status 35,937 Station # 7 Personnel 292,758 Upgrade (1) part time Administrative Assistant to full time status 40,952 2030 Emergency Mgmt. Replace EOC Warehouse Destroyed by IKE 32,000 Chemical Warning Sirens 60,000 A -V Management System 20,000 3030 Engineering GPS Tracker Web Based Monitoring Service Fee 936 Software Renewals 3,500 New Software 4,590 Additional Storage Unit 2,820 Computer Hardware Requests 3,400 High - Definition Monitors 2,100 Multi - function LaserJet printer 4,000 Cross cut shredder 3,500 3 -14 CITY OF BAYTOWN SUPPLEMENTAL REQUESTS - FUNDED FY 2013 -14 Department Request Amount 4000 Public Health 5000 Parks & Recreation 232- Hotel/Motel Fund 5030 Hotel/Motel 500- Solid Waste Fund 3200 Solid Waste 502 -Aquatics Fund 5000 Parks & Recreation 520- Water & Sewer Fund 10330 Fiscal Operations 1190 General Overhead 3040 Water Operations 3050 Wastewater Ops 560- Medical Benefits Fund 1040 HR Animal Adoption/Rescue Trailer Inspection Software upgrade Contract Expansions Add (1) Tourism Marketing Specialist Add (1) Laborer Add (1) Aquatics Business Manager Annual Large Meter Testing Postage for Warranty Shipments Utility Rate Study Upgrade (1) part time Administrative Assistant to full time status Add (1) GIS Technician Add (1) Water Plant Operator Add (1) Maintenance Technician (4) John Deere Gators for (4) Wastewater Treatment plants 37,000 36,747 26,867 Total General Fund $ 3,806,135 $ 74,249 Total Fund 232 $ 749249 $ 43,386 Total Fund 500 $ 43,386 $ 41,174 Total Fund 502 $ 411,174 $ 43,800 31,500 25,000 47,724 68,212 46,344 66,504 26,132 Total Fund 520 $ 3559216 Medical Assistant $ 40,984 Management Fee 5,000 Additional fees training, certification, etc. 2,000 Total Fund 560 $ 479984 TOTAL ALL FUNDS $ 4,3681144 3 -15 CITY OF BAYTOWN CAPITAL REQUESTS - FUNDED FY 2013 -14 Dept. Name Acct. Description Amount 101 - General Fund 1010 General Admin 80001 Furniture & Equipment <$5000 80001 Furniture & Equip <$5000 80021 Special Programs -'New City Website Development 84047 Computer Software 1070 ITS 84042 Machinery & Equipment - Windows Based Software Licenses 1080 Planning and Dev. Svcs. 80001 Furniture & Equipment - Desk Mount Radio 84043 Motor Vehicles - New Vehicle 1171 Court Record 82011 Building & Improvements - Cubicles for Clerks 82011 Building & Improvements -Pews for Courtroom A& B 84043 Motor Vehicles - New Vehicle for Marshal 1180 City Facilities 82011 82011 82011 83027 83027 83027 Building & Improvements - MSC & Wastewater Facilities Proximity Card Entry - General Fund portion Building & Improvements - Building Roof Replacement Program Building & Improvements - Beautify DARE facility Heating & Cooling - HVAC repairs at Fire Station #3 Heating & Cooling - HVAC Repairs at Museum Heating & Cooling - HVAC Repairs at Health Department 1190 General Overhead 80021 Special Programs - Harris County Public Transportation Program 3 Routes - Year 3 Legislative Support Lobbyists/Agents - Randy Cain (State) & Alcade and Fay (Federal) Legal Firms Retail Recruitment and Retention (Non- recurring) Employee Appreciation Events (Non- recurring) Thanksgiving Employee Gift (Non- recurring) Citizen Survey (Non- recurring) 81011 Signs- Signage for city 82011 Building & Improvements- Building Security (Non- Recurring) 84042 Machinery & Equipment - Quiet Zones 2000 Police 80001 Furn & Equip <$5,000 - Replacement Office Chairs - 4 @ $350 & X26 Tasers 20 @ $915 82011 Building & Improvements - 84042 Machinery & Equipment - For Six New Police Officers 84042 Machinery & Equipment - In -Car Video Cameras - 16 @ $6000 Light Bars & Siren Package - 16 @ $2100 Headlight and Taillight Flashers - 16 @ $100 per car Rear Deck LED Lights - 2 per vehicle - 32 @ $140 Front and rear LED hideaway lights - 16 @ 280 LED License plate lighting - 2 per vehicle - 32 @ $80 Push Bumpers w/LED lights - 16 @ $690 Side mounted emergency LED lighting sets - 16 @ $650 Vehicle Consoles with computer mounts - 16 @ $1500 Prisoner Partitions - 16 sets @ $900 Window Barriers - 16 sets @ $200 Police Graphics Package - 16 @ $390 Wiring and Terminals to build patrol cars, 16 @ $150 3 -16 $ 5,000 500 45,000 500 123,270 2,000 21,000 34,241 30,000 32,031 28,960 300,000 2,775 15,000 33,000 40,000 463,436 10,000 50,000 350,000 19,700 26,500 49,500 259,872 CITY OF BAYTOWN CAPITAL REQUESTS - FUNDED FY 2013 -14 Dept. Name Acct. Description Amount Police (Cont.) Brake Light Cut Off Relays - 16 @ $72 per unit Motorola Remote Retrofit Kit, 16 @ $290 Emergency LED road side flares for each new Patrol unit 16 @ 150 80001 Radar with front and rear antennas 16 @ $2150 Side LED emergency lights and brackets 16 @ $180 per set 84042 Machinery & Equipment - In -Car Video Cameras - 2 @ $6000 Light Bars & Siren Package - 2 @ $2100 Headlight and Taillight Flashers - 2 @ $100 per car Rear Deck LED Lights - 2 per vehicle - 2 @ $140 82011 Front and rear LED hideaway lights - 2 @ 280 LED License plate lighting - 2 per vehicle - 2 @ $80 Push Bumpers w/LED lights - 2 @ $650 Side mounted emergency LED lighting sets - 2 @ $650 Vehicle Consoles - 2 @ $1500 84041 Police Graphics Package - 2 @ $390 Wiring and Terminals to build CVE pickups, 2 @ $150 Brake Light Cut Off Relays - 2 @ $72 per unit 84042 Motorola Remote Retrofit Kit, 2 @ $290 Emergency LED road side flares for each new CVE unit, 2 @ 150 Toughbook 31 w /mount - 4 @ $5250 84043 Motor Vehicles - For Six New Police Officers 84043 Motor Vehicles - Replace 18 vehicles -VRF- Full -Size Vehicles, 16 at $27,400 -VRF- Full -Size Vehicles, 2 at $23,000 (Vehicle mileage is as of February 2013. All vehicles are expected to be over 100,000 miles at the time of replacement or not in working condition) 84043 Motor Vehicles - Replace 2 Full Size Vehicles -VRF- Full -Size Vehicles, 2 at $38,700 (Both vehicles are expected to be over 100,000 miles at the time of replacement.) 85001 Construction - PD Garage 85011 Engineering - PD Garage 2020 Fire 80001 Furn & Equip < $5,000 - Replacement Bullet Proof Vest (4) @ $1,000 ea. Portable Investigation Scene Lights (3) @$700 ea. 80001 Furniture & Equipment < $5,000 - Nozzle Replacement (Annual Replacement Program) Automatic Electronic Defibrillator (1) (Annual Replacement Program) Positive Pressure Ventilation Fans (1) (Annual Replacement Program) Chain Saw (1) (Annual Replacement Program) Cut Off Saw & Blade (1) (Annual Replacement Program) Consumables for Fire Field 82011 Building & Improvements - Annual Fire Maintenance Station Issues Station #1 Internal & External Painting, Electrical Repairs, repair bathrooms and general maintenance for station needs. Canopy for UASI Tech Rescue Vehicles 84041 Furniture & Fixtures - Replacing Living Quarter Furniture (Annual Replacement Program) Replace Station Furniture (Annual Replacement Program) 84042 Machinery & Equipment - (5) CBRN Air packs w/PASS and cylinders (NFPA 1981, 2013 Edition) Replacement (Annual Replacement Program) 3 -17 46,104 82,200 484,400 77,400 300,000 50,000 6,100 14,600 75,000 13,200 100,000 CITY OF BAYTOWN CAPITAL REQUESTS - FUNDED FY 2013 -14 Dept. Name Acct. Description Amount Fire (Cont.) Air Cylinders (10) 30 minute cylinders (Annual Replacement Program) (2) 60 Minute cylinders (Annual Replacement Program) AV 3000 Sure Seal face pieces (30) replacements (Annual Replacement Program) to meet the new 2013 Edition Fire Hose 5" (Annual Replacement Program) (15) 5" Sections, (7) 13/4" Sections, (6) 2" Sections, and (11) 3" Sections Thermal Imager Camera (2) (Annual Replacement Program) (2) PPE Dryer & Extractors for Station 7 and Fire Admin Maintenance for Kidde Props at Fire Field Conex Storage for Fire Field Tractor 84043 Motor Vehicles - Replace Operations Chief Truck Replace Support Batt Chief Truck 84052 Heavy Equipment - Tractor to be utilized at Fire Field for maintenance and rescue setup 84061 Other Equipment - PPE for NFPA 1851 Program 2025 Communications 80001 Furniture & Equip <$5000 - Scheduled replacement 24hr rated Dispatcher Chairs. 2030 Emergency Mgmt. 84042 Machinery & Equipment - Chemical Warning Sirens 84042 Machinery & Equipment - A -V Management System 86011 Capital Lease Payment - Replace EOC Warehouse Destroyed by IKE 3010 Street & Drainage 83025 Streets Sidewalks & Curbs Annual concrete work contract - Team Work Annual concrete raising services contract 83026 Storm Drains - In -house and capital projects 84043 Motor Vehicle - Replace a 1996 Patch truck 86011 Capital Lease Payment - Payment 5 of 5 Replacement of Patch Truck 3030 Engineering 80001 Furniture & Equip <$5000 - Storage racks for the requested additional climate controlled storage unit including shipping. (8 boxes *213 plus estimated shipping costs $208 ) Battery backup /surge protectors 80001 Furniture & Equip <$5000 - Computer Hardware Requests 80001 Furniture & Equip <$5000 - High - Definition Monitors 80001 Furniture & Equip <$5000 - Multi- function LaserJet printer 80001 Furniture & Equip <$5000 - Cross cut shredder 4000 Public Health 84042 Machinery & Equipment - Replace one of two units that is more than 10 years old, as part of the 5 year capital plan for Mosquito Control 84043 Motor Vehicles - Replace 20 year old livestock trailer, as per the 5 year capital plan for Animal Services 84043 Motor Vehicles - Animal Adoption/Rescue Trailer 5000 Parks & Rec. 80001 Furniture & Equip <$5000 - Clarke Ultra Speed 2000DC Burnisher 81011 Signs - Replace Park Entry Signs Continue the replacement of entry and informational signs as needed 82011 Building & Improvements - Replace Port - a - Can shelters at 9 park sites Remove old Concrete Slab and Salvage Stirrups Pour New slab 9 foot x 9 foot 3 -18 73,132 28,884 31,750 3,000 60,000 20,000 32,000 250,000 80,000 185,000 32,354 3,000 3,400 2,100 4,000 3,500 14,000 25,000 37,000 2,000 20,000 25,043 CITY OF BAYTOWN CAPITAL REQUESTS - FUNDED FY 2013 -14 Dept. Name Acct. Description Amount Parks & Rec. (Cont.) Rebuild structure and salvage building supplies where possible Increase size of Expanded metal frames Contingencies 83039 Other Improvements - Park Fishing and Overlook Decks Replacement and Repair Goose Creek Park - Overlook and Canoe Launch Replace deck boards (lumber and supplies only) Labor by Parks Crews Britton Park Fishing Piers and Floating Docks (4) Replace deck boards (lumber and supplies only) Labor by Parks Crews (4 x $1,500) 84042 Machinery & Equipment - 2014 John Deere Gator with Dump Bed Add Roof Attachment Replaces Unit 506 - 1995 Cushman Club Utility Car New 2014 John Deere 1200A Bunker and Field Rake for the ball fields Replaces Unit Number 533 - 2007 John Deere TG 1200 A - Bunker Rake 84043 Motor Vehicles - Crew Cab Pickup Spray in bed liner Tool Box Safety Light Package Replaces Unit # 525 - 2005 GMC Crew Cab Pick up - save for spare crew truck and weekend litter crews (new engine) 84052 Heavy Equipment - New Toro Grounds master 5910 Bat Wing Mower unit to replace 2004 Toro Batwing mower #509. Unit 509 will be kept for a spare mower unit. New unit will include Cab with AC. The Bat Wings Mower width covers 18 feet and does the work of 3 mowers in open park. Grounds master 5910 with Cab and AC 500 Hour Filter Maintenance Kit Destination 84061 Other Equipment - Replacement Play Equipment for various parks 6000 Library 80001 Furniture & Equip <$5000 - Library Patron Replacement Computers 84046 Library Materials - Books DVDs Periodicals Databases 206- CCPD U Fund 206 CCPD 84042 Machinery & Equipment - Replacement of MDT Computers in Patrol cars - 26 @ $3,320 The Equipment listed below is necessary for the new patrol cars:_ In -Car Video Cameras - 8 @ $6,000 Light Bars & Siren Package - 8 @ $2,100 Headlight and Taillight Flashers - 8 @ $100 per car Rear Deck LED Lights - 2 per vehicle - 16 @ $140 Front and rear LED hideaway lights - 8 @ $280 LED License plate lighting - 2 per vehicle - 16 @ $80 Push Bumpers w/LED lights - 8 @ $650 Side mounted emergency LED lighting sets - 8 @ $650 Vehicle Consoles w /Computer Mounts - 8 @ $1,500 Prisoner Partitions - 8 sets @ $900 11,500 24,450 29,250 94,524 35,000 30,000 255,000 Total General Fund $ 4,606,176 $ 86,320 3 -19 48,000 16,800 800 2,240 2,240 1,280 5,200 5,200 12,000 7,200 CITY OF BAYTOWN CAPITAL REQUESTS - FUNDED FY 2013 -14 Dept. Name Acct. Description Amount CCPD (Cont.) Gun Rack for Prisoner Partition - 8 @ $275 Window Barriers - 8 sets @ $200 Police Graphics Package - 8 @ $390 Wiring and Terminals to build patrol cars, 8 @ $150 Brake Light Cut Off Relays - 8 @ $72 per unit Motorola Remote Retrofit Kit, 8 @ $290 Emergency LED road side flares for each new Patrol unit 8 @ $150 Radar with front and rear antennas 8 @ $2,150 84043 Motor Vehicles - Full -Size Patrol Vehicles, 8 @ $27,400 207- Fire.1EMS Spec District Fund 207 FCPEMSD 84042 84043 84045 232- HoteUMotel Fund 2,200 1,600 3,120 1,200 576 2,320 1,200 17,200 219,200 Total 206 CCPD II Fund $ 435,896 Machinery & Equipment - Zoll AED Program Battery and Pad Replacement (2) Zoll X Series 12 Lead ECG with ETCO2, ,Oral Temp, SP02, Integrated Wi -Fi and Bluetooth, USB ports for data upload, NIBP and CO Oximetery Motor Vehicles - 1 2007 Frazer Type 114' Generator Powered Module remounted on a 2014 Dodge 4500 Diesel chassis Radio & Testing Equipment - Drop In Chargers for Portable Radios - Annual Replacement Sigtronic Headsets (6) - Annual Replacement Voice Amplifiers - Annual Replacement Scott Hazmat Radio Interface Houston Spec (8) - Annual Replacement Portable Radios (2) 154 MHZ - Annual Replacement Total 207 Special District Fund $ 189,176 $ 61,000 100,000 28,176 5030 Hotel/ Motel 80021 Special Programs - $ 20,000 Industrial Expansions - Targeted Programs at Area Hotels $20,000 increase due to a new program targeting industrial workers in Baytown Total Fund 232 $ 20,000 500- Sanitation Fund 3200 Solid Waste 86011 Capital Lease Payment - $ 101,423 2 ton Truck (pmt 5 of 5) Replace Front Loader (pmt 3 of 4) Replace Picker Truck (pmt 3 of 4) Total Fund 500 $ 101,423 502- Aquatics 5000 Aquatics 84041 Furniture & Fixtures - $ 146,660 Miscellaneous capital equipment as needed Pirates Bay Expansion Picnic Tables/Lounge Chairs for Expanded Area 74 - Grosfillex Lounge Chairs (Chairs $85 /each + $2,500 shipping) 22 - Pilot Rock WXT /G -6 Picnic Tables ($721.00 each + $88.80 shipping per each) 2 Pilot Rock WXTH/G -6 (HC Accessible) ($757.00 each + $88.80 shipping per each) 24 Webcoat T46PERFHVY Picnic Tables $984.98 each + $62.50 shipping per each - $1,047.48) 8 Webcoat T46PERFHVY - 3 Picnic Tables (HC Accessible) $963.14 each + $62.50 shipping per each Point of Sale Equipment - Gate Master 3 -20 CITY OF BAYTOWN CAPITAL REQUESTS - FUNDED FY 2013 -14 Dept. Name Acct. Description Amount Aquatics (Cont.) Office Furniture and other equipment needed for opening the expanded area including Rafts, 84061 Other Equipment - $1 per ticket set aside for capital replacement 177,950 Total Fund 502 $ 324,610 510- BA WA 3070 BAWA 86011 Capital Lease Payment- Payment 5 of 6 $ 71,747 Total Fund 510 $ 71,747 520- Water & Sewer Fund 10330 Fiscal Operations 82011 Building & Improvements - Unforeseen costs related to security and renovations $ 5,000 84043 Motor Vehicles - 24,000 New truck for meter technician including side toolbox, bed liner and strobe lights Recommendation - one truck be replaced per year over the next two years. 3040 Water Operations 84042 Machinery & Equipment - 40,000 Replace a 2006 TEREX track unit. This track unit is used daily to assist employees with repairing and installing utilities in the rear easements. This unit is in constant need of repairs and lacks power. 86011 Capital Lease Payment - 88,850 Vactor Truck - pmt 5 of 5 Replace of 1996 6500 Wash Trailer - pmt 4 of 4 3050 Wastewater Ops 84042 Machinery & Equipment - 80,000 Replace sludge conveyor belt and rollers Replace polymer system for belt presses Replace electrical control panels at East District Increased $80,000 due to aging equipment. 84043 Motor Vehicles - 145,500 Replace (3) 3/4 ton utility trucks with utility bodies, lift gate and crane $48,500 X 3= $145,500 Increased $145,500 due to aging equipment 84043 Motor Vehicles - (4) John Deere Gators for (4) Wastewater Treatment plants 26,132 3060 Utility Construction 552- Warehouse Operations 7010 Equipment Services 83023 Water Distribution Sys - Water Rehabilitation replacement of Water Lines 83029 Sewer Connections - New Sewer Taps 83035 Meters & Connections - New Water Taps Increased $5,000 84042 Machinery & Equipment - Replace a 1998 air compressor that is used on all water rehab projects as well as water and sewer taps. The current air compressor is constantly in for repairs and is not dependable. Increased $16,000 with the additional needed equipment Total Fund 520 $ 705,482 80001 Furniture & Equip <$5000 200,000 10,000 70,000 16,000 $ 6,000 Total Fund 552 $ 6,000 TOTAL CAPITAL REQUESTS $ 6,460,510 3 -21 BAYTOWN S j -22 Unfunded Supplemental and Capital Lists CITY OF BAYTOWN SUPPLEMENTAL REQUESTS - UNFUNDED FY 2013 -14 Department Request Amount 101 - General Fund 1180 City Facilities 2020 Fire 3020 Traffic Control 4000 Public Health 5000 Parks & Recreation 6000 Library 560- Medical BeneTts Fund 560 Medical Benefits 3 -24 Paint Public Works Facility HVAC system remediation and coating Generator Upgrade at Fire Station #1 and Lift Station Generator Run/Stop Notification NFPA 1582 Physicals Fire Station # i Relocation Fire Administration Expansion Paramedic Certification Training Bucket Truck Truck for Animal Adoption Rescue Trailer Upgrade to Animal Services Software Sports Fields Renovations Library Generator Long term disability policy Total General Fund 85,790 45,000 49,900 40,500 69,000 785,000 850,000 106,903 185,000 40,000 37,000 24,490 350,000 $ 2,668,583 130,000 Total Fund 560 $ 130,000 TOTAL ALL FUNDS $ 29798,583 CITY OF BAYTOWN CAPITAL REQUESTS - UNFUNDED FY 2013 -14 lept. Name Acct. Description Amount 101 - General Fund 1180 City Facilities 82011 Building & Improvements - Paint Public Works Facility $ 85,790 83027 Heating & Cooling - HVAC system remediation and coating 45,000 84042 Motor Vehicles - Generator Run/Stop Notification 40,500 84042 Motor Vehicles - Generator Upgrade at Fire Station #I and Lift Station 49,900 1190 General Overhead 80021 Special Programs - Demolition of Structures (Non- recurring) 20,000 2020 Fire 81001 Land Purchase - Fire Station # 1 Relocation 785,000 84043 Motor Vehicles - Replace Prevention Batt Chief Truck 38,132 84043 Motor Vehicles - Replace Shift Commander Truck 35,000 84045 Radio Equipment - Replacement of Analog Radios to Digital 27,000 84061 Other Equipment - Wildland Gear 25 sets @ $1,200 30,000 85001 Construction - Fire Administration Expansion 850,000 3020 Traffic Control 84042 Machinery & Equip - New Bucket Truck 185,000 4000 Public Health 84043 Motor Vehicles - Truck for Animal Adoption Rescue Trailer 40,000 5000 Parks & Rec 83039 Other Improvements - Sand Blast and Paint Roseland Park Locomotive #895 3,000 83039 Other Improvements - (2) Kayak Launches 53,750 85001 Construction - Allenbrooke Park Improvements Grading Work 30,000 85001 Construction - Park Street (1106) Service Center Improvements 100,000 85001 Construction - Barkaloo Park Improvements 295,181 85001 Construction - League of Women Voters Park Improvements 360,283 85001 Construction - Roseland Park Improvements Concrete underneath Train 14,000 Place a permanent roof over Train 80,000 85001 Construction - Little League Improvements 29,218 85001 Construction - Sports Fields Renovations 24,490 85001 Construction - Goose Creek Phase V and VI Trail 19,763 85011 Engineering - Goose Creek Phase V and VI Trail Planning and Engineering to connect Goose Creek trail under Decker and Park Street Bridges. Also design of bridges over Goose Creek 100,000 Engineering and Permits for a pedestrian bridge over Goose Creek in phase V. 20,000 6000 Library 84042 Machinery & Equipment - Diesel Generator 275,000 Total General Fund $ 3,636,007 TOTAL ALL FUNDS $ 3,636,007 3 -25 BAYTOWN S 3 -26 FY 2012 -2013 UPDATE OF THE STRATEGIC ACTION PLAN 3 -27 G Growth Capacity - - - -- G1 Prioritize, budget for and include in the City's The City will continue to pursue water and waste water capital improvements program the water and improvements in the annual budget in excess of $9,000,000 wastewater improvements identified in the Water per year for the foreseeable future. The City is conducting and Wastewater Master Plans. an engineering study for a future surface water treatment plant on the East side of town. G2 Update the City's development ordinances to The Mobility Plan and the Unified Land Development Code reflect the infrastructure policies outlined in the (ULDC) were recently adopted by City Council on January Comprehensive Plan. 24th and March 14th, respectively. Amendments are also being considered in the subdivision code based on recommendations from the Mobility Plan. G3 Identify and replace older wastewater lines that The City has completed the rehabilitation of Steinman and face infiltration problems. Cedar Bayou Liff- Stations. Funds are earmarked for several major projects of similar scope and nature. The City continues to allocate funds annually to pipe -burst problematic wastewater and water main lines. The City has completed the rehabilitation of an additional 17,000 linear feet of sanitary trunk lines at various locations with an emphasis on ensuring complete zones of the sewer system are rehabilitated. The City has also installed 3,700 feet of new lines with the Raccoon Lift Station project. The City rehabilitated 22,000 feet of water lines and plans to continue a similar amount in the future. G4 Establish a timeline for transition of services from The City continues to monitor the debt level of the Municipal Municipal Utility Districts inside City limits to City Utility Districts and economic viability of annexation of the services. MUDS. No such annexations are proposed at this time. G5 Establish a regular schedule for updating the The impact fees for water and sewer were updated in 2011 City's capital recovery fee for new development and require updating every 5 years understate law. The fees to ensure it reflects current costs. will be updated in 2016. G6 Prioritize and implement the recommendations The City continues to aggressively pursue master plan established in the Master Drainage and Flood drainage initiatives and is implementing the subregional Mitigation Plans by coordinating with other detention concept at each opportunity. The Baker Road agencies, allocating resources, and incorporating Extension Project is in full construction and includes sub- projects into the City's capital improvements regional detention and adds dual use detention with park program. and recreational amenities. Every development is evaluated for potential sub - regional detention opportunities. G7 Develop drainage criteria and standards for new This has been addressed in the Master Drainage Plan. The developments. City works with new developments to ensure the recommendations of the Master Drainage Plan are implemented. G8 Establish impact fees to assist in completing In lieu of implementing a new impact fee for drainage, the drainage improvements to counter the impacts City raised its Municipal Drainage Utility System (MDUS) fee of new development. from $0.68 per single family living unit equivalent to $1.50. This increase now brings Baytown's MDUS fee in line with other comparable, local cities. The City will monitor the need for implementation of drainage impact fees and will propose when necessary. 3 -27 REF # Action FY 2012-13 Status G9 Identify flood prone areas of Baytown and the ETJ FEMA is responsible for identifying flood prone areas and and produce maps with elevation levels for producing the appropriate elevation maps. The FIRM maps distribution to all residents. were updated in 2010 and FEMA is starting to distribute draft maps for the 2014 update. Once the updates are complete, the City will publish the FEMA maps online and provide hard copy maps in several City office locations. GIO Coordinate with other local, state and federal The Engineering Department continuously coordinates with agencies in implementing drainage Harris County, Chambers County, and the HCFCD to identify improvements including the U.S. Army Corps of and implement drainage improvements in both private Engineers, Hams County, Chambers County and development and publicly funded projects. the Harris County Flood Control District. Gil Identify properties repeatedly damaged by The City evaluated a program for the acquisition of flooding and establish a program for acquisition properties repeatedly damaged by flooding and and relocation. determined that it was not practical. The City works with property owners to build and remodel properties in accordance with the Floodplain ordinance. G12 Identify intersections that are prone to flooding This item has been addressed as part of the revisions to the and propose necessary improvements. City's Master Drainage Plan. The plan will assist staff in developing the criteria necessary to identify and prioritize flood -prone intersection improvement projects as part of the capital improvements plan. Staff is preparing various code amendments and a Capital Improvement Plan as recommended by the Mobility Plan. Ml Prepare a detailed transportation study and The Mobility Plan was adopted by City Council on January thoroughfare plan to identify and prioritize 24, 2013. Amendments are being considered in the specific improvements. subdivision code. M2 Evaluate the feasibility of implementing road Preliminary assessment was done in the Mobility Plan. impact fees to generate funding for and recoup Further consideration will be given in the near future and the costs of roadway improvements necessitated recommendations will be presented for consideration. by and attributable to new development. M3 Develop an access management program that The City has adopted an access management policy for provides design requirements, revised non - residential development. This policy is being reviewed development codes, and new development for possible updates based on recommendation from the review procedures to address access Mobility Plan. The Mobility Plan includes design management issues through the development requirements, revised development codes, and new process. development review procedures to address access management issues associated with the development process. M4 Adopt a comprehensive maintenance program The City currently conducts an annual, City -wide review of for area roadways that is based on a prioritized the street system that includes developing a prioritized list of level of need versus making improvements on a potential maintenance /improvement projects based on a district -by- district basis. pavement condition index rather than a district -by- district basis. Portions of the sales tax revenue that the City collects are allocated to fund annual street and sidewalk maintenance projects. M5 Prepare a safety study in conjunction with the The City has not worked on a study of high risk intersections. Houston - Galveston Area Council (H -GAC) to However, the Mobility Plan provides recommendations to evaluate "high risk" intersections within Baytown improve intersections through access management. and identify recommendations for improvements at those locations. 1;1K.] REF # Action IFY 2012-13 Status M6 Revise the City's existing development codes to The City has adopted an access management policy for include standards and requirements for street and non - residential development. This policy is being reviewed development connectivity. for possible updates based on recommendation from the Mobility Plan. The Mobility Plan includes design requirements, revised development codes, and new development review procedures to address access management issues associated with the development process. M7 Include requirements in the City's development The adopted Parks and Trails Master Plan supports future codes for installation or enhancement of regulations that require the installation of sidewalks and sidewalks and /or bicycle facilities when any new bicycle facilities during the subdivision review and approval development or redevelopment occurs, where process. The requirement of sidewalks for new development appropriate. and infill construction is included in the ULDC, building code, and subdivision regulations. M8 Revise or adopt new cross section standards for The Mobility Plan includes recommendations for cross - collectors and arterials that include sufficient right- section standards for collectors and arterials. Amendments of -way for sidewalks and bike lanes, where are being considered in the subdivision code based on appropriate. recommendations from the Mobility Plan. M9 Identify near -term critical needs for personal The Parks and Recreation Department has developed a mobility and install dual purpose sidewalks /bike sidewalk plan to link parks to neighborhoods and schools. lanes to meet these needs. The first phase of the project will begin in FY 2013. M10 Prepare a comprehensive bicycle and pedestrian The adopted Parks and Trails Master Plan encourages master plan either for the entire community or on sidewalks and bike lanes. The Parks and Recreation a special -area plan basis. As part of this process, Department has developed a sidewalk plan to link parks to consider locations in Baytown where one or more neighborhoods and schools. The first phase of the project roadways could be "retro- fitted" to will begin in FY 2013. accommodate bike lanes (as a "pilot" project to demonstrate how neighborhoods could be better linked). M11 Establish incentives or regulations for the provision The adopted Parks and Trails Master Plan supports future of sidewalks that connect residential and regulations that require the Installation of sidewalks and commercial developments and create safe bicycle facilities during the subdivision review and approval pedestrian access between homes and daily process. The requirement of sidewalks for new development conveniences. and infill construction is included in the ULDC, building code, and subdivision regulations. LI Establish incentives to encourage infill The MDD revolving loan program is in place to aid in the development or the redevelopment of vacant redevelopment of vacant sites. Regulations concerning the sites /buildings. use of non - conforming structures and properties are included in the ULDC to encourage redevelopment. The Downtown Facade Program provides a matching fund for property owners to improve their building facades in the ACE District along Texas Avenue. The City has also used Chapter 380 Economic Development Agreements for infill and redevelopment opportunities. L2 Work with interested developers to assemble small The City entered into a Chapter 380 Economic parcels in older areas into feasible development Development Agreement with Kiwi Golf providing an sites. incentive for the company to utilize a number of smaller parcels. Kiwi Golf plans to build its manufacturing operations on Market Street near Airhart. 3 -29 REF Action FY 2012-13 Status L3 Implement the action statements in the In 2011, the TxDOT demonstration project along Texas Downtown Master Plan: Area One to revitalize this Avenue was completed and the City adopted the Arts, area that is currently underutilized. Cultural and Entertainment (ACE) District. The City developed a parking lot and is considering adding a pavilion area for the ACE District. One existing business utilized the City's Facade Improvement Program to update its building, while another new business is in the process of improving its facade. L4 Identify areas within Baytown's ETJ where public The City has completed the extension of utilities on John utilities and services could be extended in a cost- Martin Road, from Wallisville to Cedar Bayou Lynchburgh effective manner and where future annexation is and is designing an additional water line from Northeast both desirable and feasible. Water Tower to the intersection of SH 146 and Needlepoint Road. The City is also in the process of planning an expansion to the water distribution system to accommodate growth along the eastern part of the City. The City recently completed the extension of sewer and water utilities along a portion of Main Street and Wallisville Road. The Baker Road Extension Project that will add utilities along the road is in full construction and should be completed by early 2014. L5 Update City ordinances including the Official Council adopted the ULDC on March 14, 2013 and rezoned Zoning Map to ensure uses and intensities are the entire City to the new zoning code. compatible and consistent with the goals and policies outlined in the Comprehensive Plan. L6 Establish minimum standards for the screening of The ULDC includes enhanced screening and buffering unattractive sites and /or buffering between requirements. incompatible land uses (i.e. dense landscaping, increased setbacks, walls /fencing). L7 Actively assist companies in developing The ULDC requires a 100 -foot vegetative buffer and greenbelts around heavy industry to act as a additional setbacks surrounding heavy industry. The City will natural and attractive buffer. continue to work with property owners of heavy industrial uses to voluntarily establish greater buffer zones to mitigate their impact on surrounding residential areas. LS Amend the Future Thoroughfare Plan to ensure The Mobility Plan included the Future Thoroughfare Plan. that existing and future subdivisions are Staff is currently drafting revisions to the subdivision code as connected via collector roads that provide recommended by the Mobility Plan that will provide the adequate connections to community necessary updates due to recent development and destinations. potential right -of -way sections needed. L9 Amend the City's subdivision regulations to The requirement of sidewalks for new development and infill mandate the provision of sidewalks in construction is included in the ULDC, building code, and commercial areas to provide pedestrian access subdivision regulations. The adopted Parks and Trails Master to these uses. Plan supports future regulations that require the installation of sidewalks during the subdivision review and approval process. 3 -30 3 -31 REF # Action FY 2012-13 Status L10 Establish riparian zones (vegetated corridors The City's Watershed Protection Ordinance is in place and along streams and rivers) consistent with state has effectively protected major riparian zones as new and federal standards to improve water quality development occurs. The Parks, Recreation, Open Space, and drainage as well as providing opportunities Greenways and Trails Master Plan suggests to add public for public trails. trails along riparian corridors. The Master Plan also addresses the issue of preserving the vegetation along the bayous so when a trail is added, there should be little impact to the surroundings. The recently adopted Future Land Use Plan includes a Bayou /Creek Conservation area that encourages environmental protection /development along the waterfront, creek and bayou frontage areas, specifically along Cedar Bayou, Goose Creek, and Spring Gully. Ll 1 Implement coastal zone requirements with The floodplain ordinance addresses coastal zone set -back minimum set -back standards and a minimum requirements and requires that minimum finished floor finished floor elevation (FIFE) of 18 inches above elevations be at least 18 inches above base flood base flood elevation (BFE), elevations. Once FEMA implements new flood maps for coastal areas, staff will determine if additional regulations are necessary for the "Coastal Zone" to protect against storm surge and flooding. L12 Develop and maintain a long -range annexation Staff is in the process of identifying potential short and long - planning map that identifies potential areas for term annexation areas. annexation in the near and longer term. L13 Establish criteria to assist staff and local officials in As part of the preliminary research on potential short and evaluating areas to be considered for either long -term annexation areas, staff would brief other staff voluntary or involuntary annexations (i.e. members and public officials on the criteria used in population density threshold, distance from designating an area as desirable or undesirable for municipal infrastructure, fiscal impacts). annexation. L14 Identify opportunities to annex areas that do not The City is evaluating potential annexation areas that do not need to be included in a three -year annexation require a three year annexation plan and that will not plan as outlined by Chapter 43 of the Texas Local negatively affect the City's infrastructure extension or land Government Code. use plans. L15 Review and revise annexation priorities with each This effort is ongoing and will be updated based on direction annual Comprehensive Plan update to reflect from the Council as well as any findings from future changing growth and development patterns annexation studies. within the ETJ. L16 Revise the City's Annexation Plan as needed in Staff monitors changes to the Local Government Code's accordance with Chapter 43 of the Local annexation regulations and will recommend modifications Government Code (upon deciding to unilaterally to the City's Annexation Plan as necessary. annex an area that is not exempt from the annexation plan requirements). E _, 9aon.orAIc,.QPportun l El Work with business and industry representatives to The City continues to partner with developers for identify priority road and infrastructure infrastructure development. Hunt Road Extension has been improvements. completed and Baker Road Extension is under construction with expected completion in early 2014. The City is also partnering with developers for long -term utility extensions that will accommodate future growth and annexation initiatives. E2 Create a funding mechanism for community Future Action. improvements and small business development such as a community development corporation (CDC). 3 -31 3 -32 Action 1 Status E3 Expand public transportation options within Harris County Transit offers three Baytown routes as well as Baytown and between Baytown and regional connecting routes to Crosby, Highlands, Barrett Station, and employment centers. McNair to the North. Existing routes connect to Metro at the San Jacinto Mall Park and Ride and the Metro Telephone Rd #40 stop at Richie and Allendale (South Houston). The City has installed over 30 covered bus shelters along major commercial corridors. Further, the Council is considering another amendment to the agreement providing financial support to the transit system. E4 Launch a more comprehensive and coordinated The Parks and Recreation Department continues to expand beautification program as part of an overall its landscape projects. The Emmet Hutto walking path campaign to improve Baytown's image. project from Baker to Rollingbrook was recently completed. The City continues to provide additional median projects along major roadways. The City's Green Center, located at 1601 W. Main, offers residents a place to deliver household debris, brush /tree limbs, electronic waste and recyclable materials. This effort, in combination with the curbside recycling program, effectively encourages citizens to mitigate their solid waste production while creating stakeholders in the beautification process. The City is also reviewing the opportunity to expand the Community Service Program which would enhance our capability to maintain City owned single lot properties and increase litter removal along the major roadways. E5 Start an "adopt -a- neighborhood" program to Community Development implemented the Neighborhood engage the community in routine clean -up and Improvement Program. The goal is to concentrate limited beautification efforts. local and federal dollars into one area at a time for a larger impact. In 2013 -14, staff will work in the Pringle Addition to demolish abandoned structures. CD will also work with the Health Department to identify code enforcement issues and aggressively work those cases until resolved. CD will assist residents in forming a neighborhood association to continue abating nuisances. This action item continues to expand with the on -going transition of the former BBAC (Baytown Beautification Advisory Committee) to the Keep Baytown Beautiful Affiliate (KBB). In addition, the Health Department coordinates and hosts each year the following cleanup and beautification events: Don't Mess With Texas Trash -Off Baytown, Household Hazardous Waste Collection Day, Trash - Off Baytown Youth Art Contest, West Baytown Fall Cleanup, and Baytown Recycles Day. The Health Department also presents anti - litter and beautification information to neighborhood, business, and civic organizations. E6 Expedite the removal of abandoned and vacant The City is taking a proactive approach to bring abandoned buildings. buildings into conformance with City codes or to affect their demolition. A dedicated full -time staff person is assigned to this effort and is processing an average of 2 -3 properties each month in municipal court. In order to expedite the demolition of structures, the City recently entered into an annual residential demolition contract with a local demolition company. 3 -32 REF# Action FY 2012-13 Status E7 Identify opportunities to transform underutilized The Parks and Recreation Department is continuing to and abandoned properties into neighborhood search for available land on the north side of Baytown. The parks. Department is also planning to utilize planned detention /retention ponds on the Baker Road extension project for recreational use. EB Continue working with landowners and The Development Review Committee will continue working developers to identify and highlight sites well- with landowners and developers to identify and highlight suited for retail and commercial development. sites well- suited for retail and commercial development. Staff also supports the Economic Development Foundation's efforts to assist prospective developers in identifying potential sites. E9 Establish an overlay district for Baytown's historic The Arts, Cultural and Entertainment (ACE) District was downtown that allows for mixed uses and adopted in 2011. The district identifies allowable land uses provides design guidelines for the area. that are intended to compliment the City's efforts to revitalize the downtown area by promoting diverse, mixed - use development. Additionally, the new district eliminated restrictive front and side setbacks that conflicted with the existing built out environment. Staff developed a set of design standards as specified in the Downtown Design Guidelines, which the Council may consider in the future. E10 Offer financial support for the community's The Downtown Facade Program provides a matching fund revolving loan fund to assist with beautification, for property owners to improve their building facades in the facade improvements on historic buildings and ACE District along Texas Avenue. Two businesses have taken small business loans. advantage of the program, while another is in the process of improving its facade to open a new business venture on Texas Avenue. Quality of Life Ql Periodically update the City's Parks, Recreation, The Parks, Recreation, Open Space, Greenways and Trails Open Space and Greenways Master Plan to Master Plan was completed in the Fall of 2010. The parks ensure that identified needs and priorities are staff is continuing to implement the plan. current and reflect future demands based on the latest growth projections. Q2 Develop a long -range capital plan that identifies Fire Station #7 and Fire Training Facility is under construction future facility needs (i.e. public libraries, police and expected completion is December 2013. The City is stations, fire stations and community centers) and completing the expansion of two wastewater treatment funding sources to ensure that Baytown's services plants, hardening several key facilities, and improving the and facilities continue to meet the needs of a EMS Building. The renovation of the Council Chamber has a growing population. completion date of July 2013. Major improvements have been made to Eddie Huron Park to include a paved parking lot, walking trail, playground area, and exercise equipement. Sidewalks have also been installed connecting the adjacent residential areas to the park. City Council recently approved a construction contract for the Phase I Expansion of Pirates Bay. Construction is expected to begin in June 2013. The first phase is aimed at expanding capacity of the park by 500 and will include a wave pool, a slide tower with two family slides, larger concession facility, staff quarters and additional parking. The project is expected to be ready to open in May 2014. Three additional projects are planned for future expansion of the park. A comprehensive 5 -year CIP is under development now. 3 -33 3 -34 Action Status Q3 Identify additional environmentally sensitive or The Parks and Recreation Department recently completed a undevelopable lands the City could acquire and 37 acre wetlands project at the Baytown Nature Center. The preserve for public open space or recreational project was partially funded with a grant from the Natural uses, such as areas adjacent to the bays, streams, Resources Trustee Program (NRTP). A second 11 acre project bayous and waterways. will be funded and constructed by GB Biosciences is expected to begin in the summer of 2013 and overseen by the NRTP. The City of Baytown and the General Land Office Coastal Management Program completed two grants in 2012 and 2013 that removed 739 abandoned derelict pilings from Tabbs Bay. The City plans to continue cleaning Tabbs Bay by continuing the project in 2014 and apply for a future CMP grant that will be effective in 2015. Q4 Continue with the phased renovation of the The phase I expansion of Pirates Bay will be ready for the Wayne Gray Sports Complex. 2014 swim season. The project is planned to increase capacity by 500. The Parks and Recreation Department completed a cricket field in May 2013 at the Sports Complex. The Baytown Historical Preservation Association added the 1919 Sjolander House to the Republic of Texas Plaza in April 2013. Q5 Replace the City's aging swimming pools to The Parks and Recreation Department plans to bid and ensure that these facilities are safe, well- construct the Central Heights Splash Deck in late summer maintained and continue to be a community 2013. Two additional spray parks are included in the asset for residents of Baytown. Aquatics Facilities Master Plan scheduled for downtown and Jenkins Park in the future. Q6 Evaluate the feasibility of adopting development Appropriate regulatory measures required to preserve open incentives and /or regulatory measures to space will be considered in the subdivision regulations. The preserve open space and sensitive environmental watershed protection regulations support preservation of areas. riparian open space. Q7 Amend the City's development codes to require The parkland dedication ordinance will be considered in the parkland dedication or a fee -in -lieu of land in revisions to the subdivision regulations. residential developments. Q8 Establish park development standards, including This issue will be considered in the revisions to the subdivision criteria for proposed land dedications, for regulations. implementation through the City's subdivision regulations. Q9 Undertake an updated community assessment of Update of the Parks, Recreation, Open Space, Greenways Baytown's parks and recreation amenities to and Trails Master Plan was completed in the fall of 2010. The ensure residents' desires are reflected in parks Master Plan addressed citizens needs for each park and planning and acquisition. prioritized the needs. The master plan also merged the data from park amenities with the information from the survey to give a better understanding of recreational needs. Q10 Explore ways to protect and cover park facilities New shade structures have been constructed at Pirates Bay from sun exposure to increase public use during Water Park in the concession area replacing the umbrellas summer months. that provided limited shade. Two additional shade structures will be constructed as part of the Pirates Bay Expansion project. The Parks and Recreation Department constructed two large canopies over the playground and fitness areas at Eddie Huron Park. The Department plans to add two picnic shelters at Eddie Huron Park during the summer of 2013. Large roof structures have been installed over the basketball courts at N.C. Foote and McElroy Park. The Department plans to add an additional shelter at Roseland Park in 2014. 3 -34 3 -35 Action FY 2012-13 Status Q11 Work with TxDOT to develop a roadside park Feedback from stakeholders at the local and state levels along I -10. indicate that this is no longer a viable TxDOT project due to issues with police protection, maintenance, access and liability. Q12 Explore the possibility of constructing an indoor The Parks, Recreation, Open Space, Greenways and Trails recreational facility. Master Plan considers a state of the art indoor recreation center as a high need. The potential time frame for the indoor recreation center would be by the year 2020. Q13 Continue the planned extension of the Goose The Parks and Recreation Department budgeted for phase 5 Creek trail and greenbelt to the north to provide of the Goose Creek Trail in the 2014 budget. The section additional access to the nature trail and to would connect the new Hutto Parkway Trail with the Animal provide links to more neighborhoods, parks and Control Facility. The Department also budgeted for schools. consultants to design the section that would go under the Decker /Goose Creek Bridge and the Park Street /Goose Creek bridge. The consultant would also secure the needed permits required for the Phase 6 project. Phase 6, linking the Goose Creek trail to the Phase 5 trail, is planned for fiscal year 2015. Q14 Develop a trail along Cedar Bayou to provide a The Parks, Recreation, Open Space, Greenways and Trails north /south trail connection along the eastern Master Plan states that there is a high level of importance on limits of the City, with a link to the Goose Creek acquiring land along the Cedar Bayou Corridor. The Stream trail and greenbelt. recommended time frame for implementation is within the next fifteen years. Q15 Evaluate the feasibility of on- street bike lanes and The Parks, Recreation, Open Space, Greenways and Trails routes that will link trails to neighborhoods, parks, Master Plan labeled areas that would work for linking bike schools, churches, the public library and civic lanes to one another. The Master Plan also addressed off center, museums, major employers, medical street trails that could be dual use with bicycles. The facilities, social service agencies, and other key provision of on and off - street bicycle facilities was addressed locations. in the Mobility Plan. Q16 Grow the City's library system and educational Sterling Municipal Library added over 29,000 items to the programs to accommodate future population collection in a variety of formats including hardcover, growth and community needs. paperback, magazines, graphic novels, audio- books, DVDs, ebooks, and digital magazines. As circulation of print materials decreases, demand for downloadable services and access to technology continue to grow. In addition to ten new public computer, Internet bandwidth was once again increased, this year by 35 % and library staff provided citizens with over 500 hours of formal and informal technology training. A variety of educational programs including weekly storytimes, monthly family nights with a focus on culture and learning, and book discussion groups for pre- teens, teens, and adults were planned and hosted by the library. Q17 Create design guidelines and development Limited design standards are included in the newly adopted standards to enhance the aesthetics of the zoning chapter of the ULDC. community. Q18 Identify important community "gateways" and The 1 -10 - Spur 330 gateway project is underway and prepare specific corridor plans to prioritize scheduled to be completed in July 2013. Future gateway improvements such as landscaping, specially projects have been identified but are not funded at this designed bridges and entrance signage in these time. areas. This could lead to the development of a corridor overlay district along specified enhancement roadways to enact area - specific design guidelines. 3 -35 3 -36 Action 1 Status 019 Review and amend the City's sign regulations, as A new sign ordinance will be considered for future action. necessary, to better manage the location, type, size and scale of signs throughout the City. Q20 Continue the "Adopt -a- Street" program to The Baytown Beautification Advisory Commission (BBAC) capitalize on one of Baytown's greatest assets - a continues to sponsor the successful "Adopt -A- Site" program, strong volunteer community - in order to beautify with extensive staff support from the Health & EMS the City and control litter. Target volunteer efforts Department. This summer, the subcommittee chair to community focal points such as key corridors, presented the program to 9 different groups, resulting in 5 parks and trail areas, downtown and community new adoptions. Volunteers from businesses, neighborhood gateways. groups, families, churches and civic organizations currently clean up rubbish at least quarterly from 38 sites. As the Adop A -Site program is no longer limited to streets, approximately 198 volunteers have adopted entire neighborhoods, parks, and of course, roadways in Baytown, saving over an estimated $74,900 each year for other City departments with this program alone. Staff will continue to encourage participation and emphasize litter abatement along the trails near the waterfront. 021 Work with utility providers to determine the cost, May be addressed in the future. timing and feasibility of relocating overhead utility lines underground with a priority on community focal points and enhancement corridors. Q22 Identify and remove large signs that are The City's sign ordinance addresses the identification and damaged or dilapidated. removal of damaged or dilapidated signs under the obsolete signs section. Staff is addressing damaged and dilapidated signs as they are identified. Q23 Amend the procedures for City removal of unsafe The substandard program was revised after the Stewart vs. buildings to expedite the process. City of Dallas case to present unsafe properties to the Municipal Court. Currently, the court is processing an average of 6 properties per month. Staff is working through the substandard program to remediate substandard properties as they are identified. This is a slow and tedious process that should be re- evaluated for meeting city goals. Q24 Establish a "performance bond" for commercial In lieu of performance bonds for substandard properties, buildings and apartments to ensure funding for municipal court orders are issued that allow the City to demolition if the site becomes vacant. demolish or secure the properties if the court ordered timelines are not fulfilled. Q25 Improve the appearance of properties utilized by The City works to maintain City facilities in code compliance the City of Baytown to set an example of and is actively beautifying City grounds and buildings, such attractive, high- quality development. as City Hall, the Municipal Service Center, and the park facilities. The general appearance of other facilities have also been approved, such as lift station outparcels with fencing and landscaping, and water towers with painting and design. 3 -36 CITY OF BAYTOWN EXPENDITURE BUDGET SUMMARY COMPARISON Comparison of 2013 Budget to 2014 Adopted Budget Adopted Amount of Percent of 2012 -13 2013 -14 Inc. (Dec.) Inc. (Dec.) Governmental Fund Tvues: General Fund $ 66,593,686 $ 71,670,198 $ 5,076,512 7.62% Debt Service Fund 15,651,815 14,373,473 (1,278,342) -8.17% Hotel/Motel Tax Fund 851,193 1,250,967 399,774 46.97% Total 83,096,694 87,294,638 4,197,944 5.05% Enterprise Fund Tvaes: Aquatics Fund 1,860,614 2,833,440 972,826 52.29% Water & Sewer Fund 35,102,520 42,403,182 7,300,662 20.80% WWIS Fund 14,171,565 20,962,323 6,790,758 47.92% Sanitation Fund 4,870,487 5,098,442 227,955 4.68% Storm Water Utility Fund 1,258,459 1,273,335 14,876 1.18% Total 57,263,645 72,570,722 15,307,077 26.73% Central Services Fund Types: Garage Fund 2,439,390 2,428,751 (10,639) -0.44% Warehouse Operations Fund 343,466 290,697 (52,769) - 15.36% Total 2,782,856 2,719,448 (63,408) -2.28% 143,143,195 $ 162,584,808 19,441,613 13.58% Other Funds: Street Maintenance Fund* 2,700,000 3,700,000 1,000,000 37.04% Total All Fund Types $ 145,843,195 $ 166,284,808 $ 20,441,613 14.02% * The Street Maintenance Fund is included on this schedule only because it is subject to a technical adjustment. 4 -1 CITY OF BAYTOWN BUDGET SUMMARY COMPARISON Consolidated Summary of Fund Balances/Working Capital Governmental Fund Tvoes: General Fund $ 19,184,562 $ 66,168,918 $ Projected Estimated Revenues Fund Balance/ Fund Balance/ Over/Under Working Working Capital Adopted Adopted Expenses/ Capital at at 10 /01 /13 Revenues Expenditures Expenditures 09/30/14 Governmental Fund Tvoes: General Fund $ 19,184,562 $ 66,168,918 $ 71,670,198 $ (5,501,280) $ 13,683,282 Debt Service Fund 3,272,559 15,389,826 14,373,473 1,016,353 4,288,912 Hotel/Motel Tax Fund 636,730 902,100 1,250,967 (348,867) 287,863 Total 23,093,851 82,460,844 87,294,638 (4,833,794) 18,260,057 Enterarise Fund Tvaes *: Aquatics Fund 832,603 2,964,440 2,833,440 131,000 963,603 Water & Sewer Fund 15,545,653 35,583,442 42,403,182 (6,819,740) 8,725,913 WWIS Fund 4,508,243 18,612,659 20,962,323 (2,349,664) 2,158,579 Sanitation Fund 782,328 4,656,277 5,098,442 (442,165) 340,163 Storm Water Utility Fund 327,866 1,200,000 1,273,335 (73,335) 254,531 Total 21,996,693 63,016,818 72,570,722 (9,553,904) 12,442,789 Internal Service Fund Types *: Garage Fund - 2,428,751 2,428,751 - - Warehouse Oper. Fund 10,918 279,779 290,697 (10,918) - Total 10,918 2,708,530 2,719,448 (10,918) - 45,101,462 148,186,192 162,584,808 (14,398,616) 30,702,846 Other Funds: Street Maintenance Fund ** 994,869 2,952,704 3,700,000 (747,296) 49,950 Total All Fund Types $ 46,096,331 $ 151,138,896 $ 166,284,808 $ (15,145,912) $ 30,752,796 * Working Capital for Proprietary Fund Types. ** The Street Maintenance Fund is included on this schedule only because it is subject to a technical adjustment. 4 -2 CITY OF BAYTOWN SUMMARY OF ALL FUND TYPES COMPARATIVE SCHEDULE OF BUDGETS FOR 2014 Revenues Taxes Licenses & Permits Intergovernmental Charges for Services Fines & Forfeitures Miscellaneous Operating Transfers -in Refunding Bond Proceeds Total Revenues Expenditures by Classification Personnel Services Supplies Maintenance Services Sundry Miscellaneous Operating Transfers Out Total Operating Capital Outlay Debt Requirements Transfers Out Contingency Total Expenditures Excess (Deficit) Revenues Over Expenditures Fund Balance - Beginning Fund Balance - Ending Governmental Proprietary Combined Fund Types Fund Types 2014 $ 66,345,922 $ - $ 66,345,922 1,286,125 - 1,286,125 862,468 1,089,342 1,951,810 1,6541,550 44,974,411 46,628,961 2,198,689 435,500 21,634,189 527,550 86,521 614,071 6,755,540 12,164,574 181,920,114 2,8301000 6,975,000 91,805,000 8224601,844 65,7251,348 148,186,192 52,748,647 11,575,232 64,3231,879 3,003,076 13,3 80,719 16,3 83,795 2,710,761 1,700,950 41,411,711 6,800,561 6,9961,499 131,797,060 104,051 191,336 295,387 30,000 - 30,000 1,685,093 - 1,6851,093 67,082,189 331,844,736 100,9261,925 4,626,176 1,137,515 5,763,691 14,325,473 27,499,447 41,8243,920 570,800 123,4511,145 13,021,945 690,000 357,327 11,047,327 87,294,638 75,290,170 162,5841,808 (4,833,794) (9,564,822) (143,398,616) 23,093,851 22,007,611 45,1011,462 $ 18,260,057 $ 12,442,789 $ 30,702,846 4 -3 CITY OF BAYTOWN SUMMARY OF GOVERNMENTAL FUND TYPES COMPARATIVE SCHEDULE OF BUDGETS FOR 2014 Debt Service Hotel/Motel Combined General Fund Fund Fund 2014 Revenues Taxes $ 55,926,335 $ 9,519,587 $ 900,000 $ 66,345,922 Licenses & Permits 1,286,125 - - 1,286,125 Intergovernmental 862,468 - - 862,468 Charges for Services 1,654,550 - - 1,654,550 Fines & Forfeitures 2,198,689 - - 2,198,689 Miscellaneous 515,450 10,000 2,100 527,550 Operating Transfers -in 3,725,301 3,030,239 - 6,755,540 Refunding Bond Proceeds - 2,830,000 - 2,830,000 Total Revenues 66,168,918 15,389,826 902,100 82,460,844 Expenditures by Classification Personnel Services 52,512,797 - 235,850 52,748,647 Supplies 2,954,734 - 48,342 3,003,076 Maintenance 2,700,261 - 10,500 2,710,761 Services 6,177,086 48,000 575,475 6,800,561 Sundry 104,051 - - 104,051 Miscellaneous 30,000 - - 30,000 Operating Transfers Out 1,685,093 - - 1,685,093 Total Operating 66,164,022 48,000 870,167 67,082,189 Capital Outlay 4,606,176 - 20,000 4,626,176 Debt Requirements - 14,325,473 - 14,325,473 Transfers Out 560,000 - 10,800 570,800 Contingency 340,000 - 350,000 690,000 Total Expenditures 71,670,198 14,373,473 1,250,967 87,294,638 Excess (Deficit) Revenues Over Expenditures (5,501,280) 1,016,353 (348,867) (4,833,794) Fund Balance - Beginning 19,184,562 3,272,559 636,730 23,093,851 Fund Balance - Ending $ 13,683,282 $ 4,288,912 $ 287,863 $ 18,260,057 4-4 CITY OF BAYTOWN GOVERNMENTAL FUND EXPENDITURE DETAIL FOR FISCAL YEAR 2014 General Debt Service Hotel/Motel Combined kcct.# Account Description Fund Fund Fund Total 71002 Regular Wages $ 32,231,740 $ - $ 100,867 $ 321,332,607 71003 Part Time Wages 568,393 - 271,879 596,272 71009 Overtime 1,428,610 - 34,769 1,463,379 71010 Election Worker 18,000 - - 18,000 71011 Extra Help/Temporary 8,400 - - 8,400 71021 Health & Dental 5,987,670 - 30,195 6,017,865 71022 TMRS 6,243,587 - 24,998 6,2682585 71023 FICA 2,498,313 - 141,298 2,512,611 71028 Workers Compensation 517,472 - 2,844 520,316 71041 Allowances 191,400 - - 191,400 71043 Employee Incentives 1,711,752 - - 1,711,752 71052 Salary Savings (500,000) - - (500,000) 71081 Retired Employee Benefits 1,607,460 - - 1,607,460 72032 Total Personnel Services 52,512,797 - 2351,850 52,7481,647 72001 Office 200,034 - 500 200,534 72002 Postage 85,002 - 12,200 86,202 72004 Printing 79,448 - 2,350 81,798 72005 Animal Feed 7,109 - - 7,109 72006 Clothing Allowance 29,040 - - 29,040 72007 Wearing Apparel 364,840 - - 364,840 72010 Garbage Bags 600 - - 600 72011 Disaster Supplies 12,000 - - 12,000 72016 Motor Vehicle 1,184,566 - - 11,184,566 72019 Supplies Purchased for Resale 22,000 - - 221,000 72021 Minor Tools 1761,633 - - 1762,633 72026 Cleaning & Janitorial 95,737 - - 951,737 72031 Chemical 144,663 - - 144,663 72032 Medical 100,109 - - 100,109 72036 Identification 35,759 - - 35,759 72041 Educational 236,621 - 44,292 280,913 72045 Computer Software Supply 52,773 - - 52,773 72046 Botanical 9,500 - - 9,500 72056 Street Marking 100,000 - - 100,000 72061 Meeting Supplies 12,300 - - 12,300 72090 Print Shop Supplies 6,000 - - 6,000 Total Supplies 2,954,734 - 48,342 3,003,076 4 -5 CITY OF BAYTOWN GOVERNMENTAL FUND EXPENDITURE DETAIL FOR FISCAL YEAR 2014 General Debt Service Hotel/Motel Combined Acct.# Account Description Fund Fund Fund Total 73001 Land 981,016 - - 98,016 73011 Buildings 294,108 - 6,000 3001,108 73012 Docks & Piers 500 - - 500 73013 Recreation Equipment 19,500 - - 19,500 73022 Sanitary Sewers 1,200 - - 1,200 73025 Streets Sidewalks & Curbs 257,900 - - 257,900 73026 Storm Drains 40,000 - - 40,000 73027 Heating & Cooling System 78,696 - 3,000 81,696 73028 Electrical Maintenance 87,953 - 11,500 895,453 73039 Miscellaneous 2,500 - - 2,500 73041 Furniture & Fixtures 25,736 - - 25,736 73042 Machinery & Equipment 686,942 - - 686,942 73043 Motor Vehicles 694,703 - - 694,703 73044 Street Signs 77,000 - - 77,000 73045 Radio & Testing Equipment 65,000 - - 65,000 73046 Books 63,807 - - 631,807 73048 Signal Systems 107,000 - - 107,000 73049 Barricades 11,000 - - 11,000 73053 Vehicle Repair - Collision 9,000 - - 9,000 73055 Maintenance On Computers 79,700 - - 79,700 Total Maintenance 2,700,261 - 10,500 25,710,761 74001 Communication 587,168 - 1,140 588,308 74002 Electric Service 855,000 - 14,000 869,000 74003 Street Lighting 734,112 - - 734,112 74004 Water and Sewer 1,200 - - 1,200 74005 Natural Gas 75,490 - 3,000 78,490 74007 TWC Claims Paid 68,809 - - 68,809 74011 Equipment Rental 358,843 - 15,500 374,343 74020 Outside Contracts 84,500 - - 84,500 74021 Special Services 1,185,083 48,000 238,225 15,471,308 74022 Audits 100,000 - - 100,000 74023 Industrial Appraisal 35,000 - - 35,000 74026 Janitorial Services 115,957 - - 115,957 74029 Service Awards 19,200 - - 19,200 74031 Wrecker Service 6,600 - - 61,600 74032 Computer Programming 15,950 - - 1,950 74036 Advertising 63,501 - 285,000 348,501 74042 Education & Training 522,669 - 8,500 531,169 74045 In -State Investigative Travel 4,276 - - 4,276 4 -6 CITY OF BAYTOWN GOVERNMENTAL FUND EXPENDITURE DETAIL FOR FISCAL YEAR 2014 General Debt Service Hotel/Motel Combined Acct.# Account Description Fund Fund Fund Total 74047 Support Of Prisoners 62,562 - - 62,562 74051 Rents 321,618 - - 32,618 74054 Council Reimbursements 6,200 - - 6,200 74056 Vacant Lot Cleaning 138,426 - - 138,426 74058 Landfill Fees 60,610 - - 601,610 74071 Association Dues 61,127 - 10,110 71,237 74082 Confidential 13,000 - - 13,000 74123 Instructor Fees 24,000 - - 24,000 74210 General Liability Ins 35,708 - - 35,708 74211 K -9 Insurance 3,172 - - 31,172 74220 Errors & Omissions 66,211 - - 66,211 74230 Law Enforcement Liability 49,876 - - 49,876 74240 Auto Liability 151,218 - - 151,218 74241 Auto Collision 106,945 - - 1061,945 74242 Auto Catastrophic 3,000 - - 3,000 74271 Mobile & Portable Equipment 17,763 - - 17,763 74272 Real & Personal Property 201,452 - - 2015,452 74277 Flood Insurance 60,000 - - 60,000 74280 Bonds 2,500 - - 2,500 74281 Employee Fraud 4,542 - - 4,542 74290 Misc Liability 2,500 - - 2,500 74295 Deductibles 170,583 - - 1701,583 74999 Perf. Contract Energy Services 83,715 - - 83,715 Total Services 6,177,086 48,000 5752475 61,8003,561 75001 Contributions 540 - - 540 75051 Court Cost 12,200 - - 12,200 75061 Medical - Preemployment 28,540 - - 28,540 75064 Medical Services 62,771 - - 62,771 77106 Little League Light Contract 12,000 - - 121,000 77109 Bytn Beautification Adv Comm 18,000 - - 18,000 Total Sundry & Other 134,051 - - 134,051 Total Operating 64,478,929 48,000 870,167 65,397,096 80001 Furniture & Equip <$5,000 98,900 - - 98,900 80021 Special Programs 508,436 - 201,000 528,436 81011 Signs 30,000 - - 30,000 82011 Building & Improvements 572,519 - - 572,519 83025 Streets Sidewalks & Curbs 250,000 - - 250,000 83026 Storm Drains 80,000 - - 80,000 4 -7 CITY OF BAYTOWN GOVERNMENTAL FUND EXPENDITURE DETAIL FOR FISCAL YEAR 2014 General Debt Service Hotel/Motel Combined Acct.# Account Description Fund Fund Fund Total 83027 Heating & Cooling System 881,000 - - 88,000 83039 Other Improvements 111,500 - - 11,500 84041 Furniture & Fixtures 13,200 - - 131,200 84042 Machinery & Equipment 11,047,196 - - 1,047,196 84043 Motor Vehicles 1,046,413 - - 19046,413 84046 Books 255,000 - - 255,000 84047 Computer Software 500 - - 500 84052 Heavy Equipment 123,408 - - 123,408 84061 Other Equipment 66,750 - - 66,750 85001 Construction 300,000 - - 300,000 85011 Engineering 50,000 - - 503,000 86011 Capital Lease Purchases 64,354 - - 64,354 Total Capital Outlay 4,606,176 - 20,000 4,626,176 89001 Bond Principal - 10,066,861 - 10,066,861 89002 Other Debt Payments - 580,000 - 580,000 89011 Interest On Bonds - 3,678,612 - 3,678,612 Total Principal & Interest - 149325,473 - 14,325,473 91101 To General Fund - - 10,800 10,800 91201 To Municipal Ct Security 58,520 - - 58,520 91226 To Miscellaneous Police 92,949 - - 92,949 91291 To Emergency Management 10,000 - - 10,000 91296 To BNC Education Program 4,621 - - 4,621 91298 To Wetland Research Ctr 191,701 - - 191,701 91351 To Capital Improvement Prg 5602000 - - 560,000 91401 To GOIS 235,014 - - 235,014 91450 To Sick Leave - General 850,000 - - 850,000 91540 To Bayland Island 371,549 - - 37,549 91550 To Garage Fund 161,242 - - 161,242 91552 To Warehouse Operations 43,497 - - 43,497 Total Other Financing Uses 23,245,093 - 10,800 22255,893 99001 Contingencies 40,000 - - 40,000 99002 Unforeseen/New Initiatives 300,000 - 350,000 650,000 Total Contingencies 340,000 - 350,000 690,000 TOTAL EXPENDITURES $ 71,670,198 $ 14,373,473 $ 1,250,967 $ 87,2941,638 4 -8 CITY OF BAYTOWN SUMMARY OF PROPRIETARY FUND TYPES COMPARATIVE SCHEDULE OF BUDGETS FOR 2014 Revenues Enterprise Funds Internal Service Funds - 740,118 Intergovernmental Storm Warehouse $ - $ - $ - $ - $ 1,089,342 Charges for Services Aquatics Water & Sanitation Water Garage Operations Combined Fines & Forfeitures Fund Sewer Fund WWIS Fund Fund Utility Fund Fund Fund 2014 Revenues 1,510,778 8,219,679 - 740,118 Intergovernmental $ - $ 1,089,342 $ - $ - $ - $ - $ - $ 1,089,342 Charges for Services 2,964,440 33,990,000 - 4,655,356 1,200,000 2,139,615 25,000 44,974,411 Fines & Forfeitures - 435,500 - - - - - 435,500 Miscellaneous - 68,600 17,000 921 - - - 86,521 Operating Transfers -in - - 11,620,659 - - 289,136 254,779 12,164,574 Refunding Bond Proceeds - - 6,975,000 - - - - 6,975,000 Total Revenues 2,964,440 35,583,442 18,612,659 4,656,277 1,200,000 2,428,751 279,779 65,725,348 Expenditures by Classification Personnel Services 1,510,778 8,219,679 - 740,118 324,968 550,044 229,645 11,575,232 Supplies 500,545 10,936,274 - 60,250 46,150 1,797,800 39,700 13,380,719 Maintenance 30,500 1,539,900 - 113,200 300 10,800 6,250 1,700,950 Services 390,007 2,599,703 - 3,790,329 161,960 52,500 2,000 6,996,499 Sundry - 160,836 - 30,000 500 - - 191,336 Total Operating 2,431,830 23,456,392 4,733,897 533,878 2,411,144 277,595 33,844,736 Capital Outlay 324,610 705,482 - 101,423 - - 6,000 1,137,515 Debt Requirements - 8,969,549 18,529,898 - - - - 27,499,447 Transfers Out 70,000 8,999,385 2,432,425 220,554 728,781 - - 12,451,145 Unforeseen/New Initiatives 7,000 272,374 - 42,568 10,676 17,607 7,102 357,327 Total Expenditures 2,833,440 42,403,182 20,962,323 5,098,442 1,273,335 2,428,751 290,697 75,290,170 Excess (Deficit) Revenues Over Expenditures 131,000 (6,819,740) (2,349,664) (442,165) (73,335) - (10,918) (9,564,822) Working Capital- Beginning 832,603 15,545,653 4,508,243 782,328 327,866 10,918 22,007,611 Working Capital - Ending $ 963,603 $ 8,725,913 $ 2,158,579 $ 340,163 $ 254,531 $ - $ - $ 12,442,789 4 -9 CITY OF BAYTOWN PROPRIETARY FUND EXPENDITURE DETAIL FOR FISCAL YEAR 2014 Water Storm Warehouse Aquatics & Sewer WWIS Sanitation Water Garage Operations Combined Acct# Account Description Fund Fund Fund Fund Fund Fund Fund Total 71002 Regular Wages $ 108,345 $ 4,817,503 - $ 434,102 $ 209,848 $ 354,919 $ 141,247 $ 6,065,964 71003 Part Time Wages 1,213,272 - - - - - - 1,213,272 71009 Overtime - 313,524 - 21,718 6,250 9,270 4,813 355,575 71011 Extra Help/Temporary - 2,640 - - - - 1,235 3,875 71021 Health & Dental 40,260 1,229,165 - 135,878 40,260 80,520 40,260 1,566,343 71022 TMRS 19,968 947,638 - 89,868 41,486 68,198 26,919 1,194,077 71023 FICA 100,957 368,984 - 33,450 16,353 26,676 10,466 556,886 71028 Workers Compensation 27,976 93,605 - 25,102 1,771 4,611 4,705 157,770 71041 Allowances - 10,800 - - 9,000 5,850 - 25,650 71052 Salary Savings - (100,000) - - - - - (100,000) 71081 Retired Employee Benefits - 535,820 - - - - - 535,820 Total Personnel Services 1,510,778 8,219,679 - 740,118 324,968 550,044 229,645 11,575,232 72001 Office 10,000 19,702 - - 2,600 - 1,000 33,302 72002 Postage - 183,159 - - 1,500 - - 184,659 72004 Printing 4,500 9,017 - - 3,500 - - 17,017 72007 Wearing Apparel 18,645 36,900 - 3,500 900 2,600 1,500 64,045 72015 Meter Purchase for Resale - - - - - - 31,800 31,800 72016 Motor Vehicle - 259,050 - 55,000 5,500 4,000 323,550 72017 Parts Purchased For Resale - - - - - 380,000 - 380,000 72018 Fuel Purchased For Resale - - - - - 1,400,000 - 1,400,000 72019 Supplies Purchased For Resale 240,000 - - - - 4,000 - 244,000 72021 Minor Tools 1,000 36,480 - 1,500 1,650 3,500 1,300 45,430 72026 Cleaning & Janitorial 30,000 5,500 - - - 2,000 - 37,500 72028 Swimming Pool Supplies 18,000 - - - 18,000 72031 Chemical 165,000 237,450 - 250 20,000 - - 422,700 72032 Medical 4,400 300 - - - 200 100 5,000 72041 Educational 2,000 - - - 7,500 - - 9,500 72045 Computer Software Supply - - - 8,500 - - 8,500 72046 Botanical Supplies 7,000 - - - - - - 7,000 72052 Treated Water - 10,148,716 - - - - - 10,148,716 Total Supplies 500,545 10,936,274 - 60,250 46,150 1,797,800 39,700 13,380,719 73001 Land - 11,500 - 2,700 - - - 14,200 73011 Buildings 14,500 11,000 - 500 - 4,000 3,500 33,500 73022 Sanitary Sewers - 27,000 - - - - - 27,000 73023 Water Distribution System - 220,000 - - - - - 220,000 73024 Reservoirs & Wells - 8,000 - - - - - 8,000 73025 Streets Sidewalks & Curbs - 55,000 - - - - - 55,000 73027 Heating & Cooling System 4,500 7,500 - - - 800 - 12,800 73028 Electrical Maintenance 11,500 - - - - - - 11,500 73041 Furniture & Fixtures - - - - 300 - - 300 73042 Machinery & Equipment - 357,000 - - - 2,500 - 359,500 73043 Motor Vehicles - 320,700 - 110,000 - 3,500 2,750 436,950 73047 Meters & Settings - 514,800 - - - - - 514,800 73055 Maintenance on Computers - 7,400 - - - - - 7,400 Total Maintenance 30,500 1,539,900 - 113,200 300 10,800 6,250 1,700,950 74001 Communication 6,707 3,257 - 1,500 3,240 - 14,704 4 -10 CITY OF BAYTOWN PROPRIETARY FUND EXPENDITURE DETAIL FOR FISCAL YEAR 2014 Water Storm Warehouse Aquatics & Sewer WWIS Sanitation Water Garage Operations Combined Acct# Account Description Fund Fund Fund Fund Fund Fund Fund Total 74002 Electric Service 170,000 1,834,309 - - - - - 2,004,309 74005 Natural Gas 2,000 600 - - - - - 2,600 74011 Equipment Rental - 12,900 - - - Sewer Connections - 12,900 74020 Outside Contracts - - - - - 40,000 - 40,000 74021 Special Services 74,900 432,693 - 218,400 149,045 6,500 - 881,538 74022 Audits - 16,512 - - - - - 16,512 74026 Janitorial Services - 4,060 - - - - 4,060 74029 Service Awards 10,000 - - - - - - 10,000 74034 Household Garbage Contract - - 2,834,730 - - - 2,834,730 74036 Advertising 120,000 - - 750 500 - - 121,250 74040 Recycling Services - - - 88,400 - - - 88,400 74042 Education & Training 6,400 38,705 - 1,000 8,350 6,000 2,000 62,455 74050 Disposal Services - 252,500 - 114,400 - - - 366,900 74059 Residential Recycling Program Amortize Issuance Costs - - 531,149 - - - 531,149 74071 Association Dues - 4,167 - - 825 - - 4,992 To General Fund Total Services 390,007 2,599,703 - 3,790,329 161,960 52,500 2,000 6,996,499 75088 Bad Debt -Cutoff Accounts - 160,836 - 30,000 500 - - 191,336 Total Sundry & Other - 160,836 - 30,000 500 - - 191,336 Total Operating 2,431,830 23,456,392 - 4,733,897 533,878 2,411,144 277,595 33,844,736 80001 Furniture & Equip <$5,000 - - - - - - 6,000 6,000 82011 Building and Improvements - 5,000 - - - - - 5,000 83023 Water Distribution System - 200,000 - - - - - 200,000 83029 Sewer Connections - 10,000 - - - - - 10,000 83035 Meters & Connections - 70,000 - - - - - 70,000 84041 Furniture & Fixtures 146,660 - - - - - - 146,660 84042 Machinery & Equipment - 162,132 - - - - - 162,132 84043 Motor Vehicles - 169,500 - - - - - 169,500 84061 Other Equipment 177,950 - - - - - - 177,950 86011 Capital Lease Purchases - 88,850 - 101,423 - - - 190,273 Total Capital Outlay 324,610 705,482 - 101,423 - - 6,000 1,137,515 89001 Bond Principal - - 14,308,700 - - - - 14,308,700 89002 Other Debt Payments - - 419,664 - - - - 419,664 89011 Interest on Bonds - - 3,711,534 - - - - 3,711,534 89021 Fiscal Agent Fees - - 36,000 - - - - 36,000 89027 Amortize Issuance Costs - - 54,000 - - - - 54,000 Total Principal & Interest - - 18,529,898 - - - - 18,529,898 91101 To General Fund - 1,954,274 - 206,489 728,781 - - 2,889,544 91401 To G O I S - - 2,367,487 - - - - 2,367,487 91450 To Accrued Leave- General Fund - 220,000 - - - - - 220,000 91522 To W W I S 70,000 8,969,549 - - - - 9,039,549 91527 To CIPF - Water & Sewer - 6,500,000 - - - - - 6,500,000 91550 To Garage Fund - 113,829 - 14,065 - - - 127,894 91552 To Warehouse Operations - 211,282 - - - - - 211,282 92510 To BAWA - - 64,938 - - - - 64,938 Total Other Financing Uses 70,000 17,968,934 2,432,425 220,554 728,781 - - 21,420,694 4 -11 CITY OF BAYTOWN PROPRIETARY FUND EXPENDITURE DETAIL FOR FISCAL YEAR 2014 Water Storm Warehouse Aquatics & Sewer WWIS Sanitation Water Garage Operations Combined Acct# Account Description Fund Fund Fund Fund Fund Fund Fund Total 99001 Contingencies 7,000 272,374 - 42,568 10,676 17,607 7,102 357,327 Total Contingencies 7,000 272,374 - 42,568 10,676 17,607 7,102 357,327 TOTAL EXPENDITURES $2,833,440 $42,403,182 $20,962,323 $ 5,098,442 $1,273,335 $2,428,751 $ 290,697 $75,290,170 4 -12 CITY OF BAYTOWN ORGANIZATION CHART Fire & EMS GENERAL FUND 1 Cilizcns 1 II ON Council I Rds xnJ Cammiss xxr ions IVt Ynlflt)al .tRd(g Cily )lxnxger 1<¢el E..- .-ry.11.ne¢emml Dlunl. Crt of Record in the City of Baytown D[nw> Gn Msifl.nl Gw nl•n.ee, man.¢et Police ueineodn¢ World Pisral Uneraliortc Ilumvn Rnoxrm mm d in �ay.Rm PWning& Streets & mvinaee Infvtmvlivn Teehnolap library kMoPnunl Setricrs $mites plS) ParW & @e ®Jm Tn ?t -7.771 Pub&I -7 T-7-,.7-1 Co nnn snk. ions to BAYTOWN 5 -1 BAYTOWN S j_2 CITY OF BAYTOWN GENERAL FUND 101 BUDGET SUMMARY BY TYPE OF EXPENDITURE Actual Budget Estimated Adopted 2011 -12 2012 -13 2012 -13 2013 -14 Revenues Taxes- Property $ 10,034,259 $ 9,992,000 $ 10,026,458 $ 10,974,615 Taxes - Sales & Franchise 14,828,295 14,325,100 15,346,000 15,615,200 Payment In Lieu of Taxes 2,649 2,500 5,070 12,243 Industrial District Taxes 27,400,839 27,506,234 28,334,286 29,324,277 Total Taxes 52,266,042 51,825,834 53,711,814 55,926,335 Licenses & Permits 1,261,684 885,020 953,455 1,286,125 Intergovernmental 579,168 552,282 677,282 862,468 Charges for Services 1,805,595 1,758,710 1,739,240 1,654,550 Fines & Forfeitures 2,490,774 2,299,870 2,091,330 2,198,689 Miscellaneous 878,317 373,292 454,600 515,450 Transfers In 4,414,893 4,208,720 4,208,720 3,725,301 Total Revenues 63.696.473 61.903.728 63.R36.441 66.16R_91R Recurring Expenditures by Type Personnel Services Supplies Maintenance Services Sundry Miscellaneous Operating Transfers Out 44,335,547 48,280,681 47,457,405 52,512,797 2,376,229 2,905,921 2,761,938 2,954,734 2,705,796 2,582,360 2,547,490 2,700,261 5,332,105 6,208,969 5,718,813 6,177,086 146,687 121,613 104,657 104,051 27,071 34,000 22,000 30,000 1,491,833 1,970,982 1,961,971 1,685,093 Total Operating 56,415,268 62,104,526 60,574,274 66,164,022 Non - Recurring Expenditures Non - Recurring Bonus 1,349,339 - - - Capital Outlay 2,443,857 3,434,990 3,304,461 4,606,176 Transfers Out - CIPF 1,318,125 759,170 934,170 560,000 Contingency - 295,000 1,495,000 340,000 Total Expenditures 61,526,589 66,593,686 66,307,905 71,670,198 Excess (Deficit) Revenues Over Expenditures Adj. converting budget basis to GAAP Fund Balance - Beginning Fund Balance - Ending 2,169,884 (4,689,958) (2,471,464) (5,501,280) (730,239) 20,216,381 21,656,026 21,656,026 19,184,562 $ 21,656,026 $ 16,966,068 $ 19,184,562 $ 13,683,282 No. of Expenditure Days in Fund Balance 128 93 106 7 Adopted 2013 -14 Expenditures by Type Capital & Transfers Miscellaneous 9% 1% Personnel Services Services 73% 9% Maintenance 4% Supplies 4% 0 5 -3 CITY OF BAYTOWN GENERAL FUND 101 BUDGET SUMMARY BY FUNCTION OF EXPENDITURE Actual Budget Estimated Adopted 2011 -12 2012 -13 2012 -13 2013 -14 KeVenneS Taxes - Property $ 10,034,259 $ 9,992,000 $ 10,026,458 $ 10,974,615 Taxes - Sales & Franchise 14,828,295 14,325,100 15,346,000 15,615,200 Payment In Lieu of Taxes 2,649 2,500 5,070 12,243 Industrial District Taxes 27,400,839 27,506,234 28,334,286 29,324,277 Miscellaneous Total Taxes 52,266,042 51,825,834 53,711,814 55,926,335 Licenses & Permits 1,261,684 885,020 953,455 1,286,125 Intergovernmental 579,168 552,282 677,282 862,468 Charges for Services 1,805,595 1,758,710 1,739,240 1,654,550 Fines & Forfeitures 2,490,774 2,299,870 2,091,330 2,198,689 Miscellaneous 878,317 373,292 454,600 515,450 Transfers In 4,414,893 4,208,720 4,208,720 3,725,301 Transfers Out Total Revenues 63,696,473 61,903,728 63,836,441 66,168,918 Expenditures by Function General Government 13,260,080 14,485,476 15,070,337 16,472,089 Public Safety 31,917,717 33,798,471 33,328,661 35,958,374 Public Works 3,890,147 4,178,929 4,110,604 4,091,391 Health & Welfare 2,028,275 2,155,171 2,127,057 2,217,193 Culture & Leisure 5,954,680 6,029,667 5,864,814 6,099,882 Capital 2,443,857 3,434,990 3,304,461 4,606,176 Transfers Out 2,031,833 2,510,982 2,501,971 2,225,093 Total Expenditures 61,526,589 66,593,686 66,307,905 71,670,198 Excess (Deficit) Revenues Over Expenditures 2,169,884 (4,689,958) (2,471,464) (5,501,280) Adj. converting budget basis to GAAP (730,239) FundBalance - Beginning 20,216,381 21,656,026 21,656,026 19,184,562 Fund Balance- Ending $ 21,656,026 $ 16,966,068 $ 19,184,562 $ 13,683,282 No. of Expenditure Days in Fund Balance 128 93 106 70 Adopted 2013 -14 Expenditures by Function* Public Safety Public Works 56% 6% - �;�Health & Welfare �~ : ••" 4% \0eM �� IawMMh6M WEENNE�� Culture & Leisure MEMENNINNEI 9% " Excludes Capital and Transfers Out I General L Government 25% 5-4 CITY OF BAYTOWN GENERAL FUND REVENUE SUMMARY Actual Budget Estimated Adopted Revenue 2011 -12 2012 -13 2012 -13 2013 -14 Property Taxes $ 10,034,259 $ 9,992,000 $ 10,026,458 $ 10,974,615 Sales & Use Taxes 11,027,299 10,639,100 11,660,000 11,906,200 Franchise Tax 3,800,996 3,686,000 3,686,000 3,709,000 Payment In Lieu of Taxes 2,649 2,500 5,070 12,243 Industrial District 27,400,839 27,506,234 28,334,286 29,324,277 Licenses & Permits 1,261,684 885,020 953,455 1,286,125 Intergovernmental 579,168 552,282 677,282 862,468 Charges For Services 1,805,595 1,758,710 1,739,240 1,654,550 Fines & Forfeitures 2,490,774 2,299,870 2,091,330 2,198,689 Miscellaneous 878,317 373,292 454,600 515,450 Transfers 4,414,893 4,208,720 4,208,720 3,725,301 TOTAL REVENUES $ 63,696,473 $ 61,903,728 $ 63,836,441 $ 66,168,918 Adopted 2013 -14 Revenues Franchise Sales & Use Tax Taxes ^6% 18 %� t ��Illllllll Property Taxes Other Industrial 17% 15% District 44% 5 -5 CITY OF BAYTOWN GENERAL FUND REVENUE DETAIL Actual Budget Estimated Adopted Revenue 2011 -12 2012 -13 2012 -13 2013 -14 Property Taxes 41101 Current 41102 Prior Year 41103 Penalty & Interest 41104 Bankruptcy Interest Total Property Tax Sales & Use Taxes 41201 Sales 41202 Mixed Drink 41203 Bingo Total Sales & Use Tax Franchise Tax 41301 Electric Franchise Fees 41302 Natural Gas Franchise Fees 41303 Telephone Franchise Fees 41304 Cable Franchise Fees 41312 Solid Waste Franchise Fees Total Franchise Tax 41500 Payment In Lieu of Taxes Industrial District TOTAL TAXES Licenses & Permits 42001 Building 42002 Plumbing 42003 Mech & Air Condition 42004 Housemoving 42005 Multi - Family Dwelling 42006 Electrical 42007 Demolition 42008 Mobile Homes 42009 Sign Operating 42010 Contractor Registration 42012 GIS Fee 42014 Garage Sale Permit 42021 Health 42031 Alcoholic Beverage 42032 Taxi Cab 42036 Waste Collection Permit 42041 Pipeline Fees 42045 OEM Permits Fees 42091 Miscellaneous Total Licenses & Permits Intergovernmental 43104 FEMA (SAFER) 43113 Bright Star (GCCISD) 43115 Truancy Program 5 -6 $ 9,381,017 $ 9,400,000 $ 9,661,458 $ 10,374,615 407,718 351,000 203,000 375,000 244,607 241,000 162,000 225,000 917 - - - 10,034,259 9,992,000 10,026,458 10,974,615 10,908,927 10,534,000 11,560,000 11,791,200 115,771 100,000 100,000 115,000 2,601 5,100 - - 11,027,299 10,639,100 11,660,000 11,906,200 2,358,875 2,340,000 2,340,000 2,410,000 271,529 268,000 268,000 235,000 282,623 274,000 274,000 230,000 662,519 590,000 590,000 620,000 225,450 214,000 214,000 214,000 3,800,996 3,686,000 3,686,000 3,709,000 2,649 2,500 5,070 12,243 27,400,839 27,506,234 28,334,286 29,324,277 52,266,042 51,825,834 53,711,814 55,926,335 532,818 330,000 400,000 639,000 60,351 48,000 50,000 56,000 52,268 46,000 46,000 51,000 - 100 175 - 76,934 60,000 60,000 63,000 79,921 69,000 70,000 84,000 3,735 1,950 1,950 2,000 3,655 2,000 2,000 1,100 93,048 36,000 36,000 93,000 13,925 12,600 12,600 14,000 - 200 - - 18,730 14,000 14,000 18,000 169,295 170,000 170,000 170,000 33,098 32,370 30,000 32,000 1,725 1,200 1,400 1,400 - 100 - - 107,900 45,200 45,200 48,200 600 100 300 425 13,681 16,200 13,830 13,000 1,261,684 885,020 953,455 1,286,125 303,189 136,643 136,643 89,295 162,808 167,540 167,540 160,000 39,432 41,009 41,009 38,688 CITY OF BAYTOWN GENERAL FUND REVENUE DETAIL Actual Budget Estimated Adopted Revenue 2011 -12 2012 -13 2012 -13 2013 -14 43208 State 10,103 71,610 71,610 79,005 43301 Emergency Svcs. Revenue 63,636 100,000 225,000 460,000 43315 H -GAC - 35,480 35,480 35,480 Total Fines & Forfeitures Total Intergovernmental 579,168 552,282 677,282 862,468 Charges for Services 206,489 206,489 206,489 46023 44112 Recovery of Damages 43,312 20,000 23,000 20,000 44113 Subdivision Filing Fee 11,892 14,000 10,000 14,590 44114 Vital Statistics 77,520 69,210 60,000 60,000 44115 Animal Control Fees 46,742 48,000 46,000 48,000 44116 Weed Mowing 79,116 58,000 58,000 60,000 44121 Ambulance 1,340,037 1,350,000 1,350,000 1,267,160 44137 False Alarm Registration & Fees 14,690 15,000 3,000 7,500 44141 Curbs & Drainage 384 500 240 1,000 44305 Other Academy Fees - Outside - 20,000 20,000 18,000 Passport Fees Total Charges for Services 1,613,693 1,594,710 1,570,240 1,496,250 Cultural & Recreational 12,000 12,000 13,000 49091 44201 Facility Rental 73,505 64,000 64,000 59,300 44202 Special Events Revenue 27,836 20,000 25,000 22,000 44205 Leisure Programs 28,876 20,000 20,000 17,000 44207 Athletics Fees 61,685 60,000 60,000 60,000 Total Cultural & Recreational 191,902 164,000 169,000 158,300 TOTAL SERVICES CHARGES 1,805,595 1,758,710 1,739,240 1,654,550 Fines & Forfeitures 45001 Municipal Court 2,187,162 2,000,000 1,800,000 1,900,000 45002 Library 43,303 36,330 36,330 43,689 45005 Motor Carrier Violations 260,309 263,540 255,000 255,000 500,000 Total Fines & Forfeitures 2,490,774 2,299,870 2,091,330 2,198,689 Miscellaneous 206,489 206,489 206,489 206,489 46023 Fire Inspection Fees 15,476 15,000 15,000 15,000 49001 Sale of City Property 410,051 - - - 49003 Interest on Investment 133,922 89,492 200,000 150,000 49004 Interest on Receivables 432 150 - - 49007 Sale - Impounded Vehicles - 50 - - 49009 Rental of Land - Comm. Towers 106,077 86,250 86,250 86,250 49010 Phone Commissions 12,441 9,900 9,900 10,000 49012 Service Charge - (Contra) (416) - - - 49029 Plans & Specs 1,020 1,000 1,000 1,000 49041 Passport Fees 58,850 35,000 55,000 40,000 49042 Library Print Fees 17,866 12,000 12,000 13,000 49091 Miscellaneous 122,807 124,000 75,000 200,000 49093 Overages & Shortages (209) 450 450 200 Total Miscellaneous 878,317 373,292 454,600 515,450 TOTAL REVENUES 59,281,580 57,695,008 59,627,721 62,443,617 Transfers 61231 From Odd Trust & Agency 197,157 171,000 171,000 171,000 61232 From Hotel/Motel Fund 145,321 - - 10,800 61351 From CIPF 500,000 500,000 500,000 - 61500 From Solid Waste Fund 206,489 206,489 206,489 206,489 61505 From Storm Water Fund 775,102 723,000 723,000 728,781 5 -7 CITY OF BAYTOWN GENERAL FUND REVENUE DETAIL Actual Budget Estimated Adopted Revenue 2011 -12 2012 -13 2012 -13 2013 -14 62510 From BAWA 250,000 250,000 250,000 250,000 61520 From Water & Sewer Fund 1,954,274 1,954,274 1,954,274 1,954,274 62215 From MDD 300,000 300,000 300,000 300,000 62216 Transfer from TIRZ 86,550 103,957 103,957 103,957 Total Other Financing Sources 4,414,893 4,208,720 4,208,720 3,725,301 TOTAL REVENUES & TRANSFERS $ 63,696,473 $ 61,903,728 $ 63,836,441 $ 66,168,918 5 -8 CITY OF BAYTOWN GENERAL FUND 101 BUDGET SUMMARY BY DEPARTMENT General Government 1010 General Administration 1030 Fiscal Operations 1060 Legal Services 1070 ITS 1080 Planning and Development Svcs. 1140 Human Resources 1170 City Clerk 1171 Court of Record 1180 City Facilities 1190 General Overhead Total General Government Public Safety 2000 Police 2020 Fire 2025 Communications 2030 Emergency Management 2040 Emergency Medical Services Total Public Safety Public Works Actual Budget Estimated Adopted 2011 -12 2012 -13 2012 -13 2013 -14 $ 1,038,819 $ 1,219,019 $ 1,151,742 $ 1,195,148 1,839,595 2,289,113 2,242,696 2,368,758 706,154 774,464 775,293 791,534 1,771,432 1,990,789 1,938,689 2,006,482 1,402,973 1,528,860 1,458,255 1,705,828 885,991 949,055 902,918 945,379 537,710 536,243 519,255 552,683 1,083,708 1,153,871 1,149,672 12178,758 227,309 192,699 194,149 183,360 3,766,389 3,851,363 4,737,668 5,544,159 13,260,080 14,485,476 15,070,337 16,472,089 16,365,143 17,260,180 17,308,480 18,292,293 1 1,575,794 14,039,855 13,577,909 15,741,702 1,251,344 1,285,712 1,230,907 1,314,131 514,164 629,139 627,780 610,248 2,211,272 583,585 583,585 - 31,917,717 33,798,471 33,328,661 35,958,374 3000 Public Works Administration 425,348 425,865 445,849 372,784 3010 Streets & Drainage 1,507,779 1,677,628 1,652,008 1,747,624 3020 Traffic Control 1,152,974 1,197,155 1,156,394 1,038,991 3030 Engineering 804,046 878,281 856,353 931,992 Total Public Works 3,890,147 4,178,929 4,110,604 4,091,391 Health & Welfare 4000 Health & Welfare Culture & Leisure 5000 Parks & Recreation 6000 Library Total Culture & Leisure Capital Transfers Out 2,028,275 2,155,171 2,127,057 2,217,193 3,606,176 3,655,583 3,524,992 3,745,261 2,348,504 2,374,084 2,339,822 2,354,621 5,954,680 6,029,667 5,864,814 6,099,882 2,443,857 3,434,990 3,304,461 4,606,176 2,031,833 2,510,982 2,501,971 211225,093 General Fund Total $ 61,526,589 $ 66,593,686 $ 66,307,905 $71,670,198 5 -9 CITY OF BAYTOWN GENERAL FUND 101 BUDGET SUMMARY BY ACCOUNT Actual Budget Estimated Adopted Acct# Acct Description 2011 -12 2012 -13 2012 -13 2013 -14 71002 Regular Wages $ 28,092,100 $ 30,965,249 $ 30,033,773 $ 32,231,740 71003 Part Time Wages 479,130 570,333 584,886 568,393 71009 Overtime 1,361,078 1,376,761 1,629,676 1,428,610 71010 Election Worker - 18,000 - 18,000 71011 Extra Help/Temporary 8,281 - 32,793 8,400 71021 Health & Dental 4,275,854 5,310,661 5,253,296 5,987,670 71022 TMRS 5,614,096 5,912,591 5,810,748 6,243,587 71023 FICA 2,256,853 2,379,415 2,395,665 2,498,313 71028 Workers Compensation 380,362 500,546 476,528 517,472 71041 Allowances 175,541 187,200 183,115 191,400 71043 Employee Incentives 6,713 9,000 6,000 1,711,752 71051 Non - Recurring Bonus 1,349,339 - - - 71052 Salary Savings - (500,000) (500,000) (500,000) 71081 Retired Employee Benefits 1,685,921 1,550,925 1,550,925 1,607,460 71091 Personnel Services Reimbursed (382) - - - 72041 Total Personnel Services 45,684,886 48,280,681 47,457,405 52,512,797 72001 Office 210,506 200,734 198,731 200,034 72002 Postage 66,827 118,322 91,669 85,002 72004 Printing 52,391 81,648 72,516 79,448 72005 Animal Feed 5,662 7,109 7,100 7,109 72006 Clothing Allowance 22,651 27,840 27,831 29,040 72007 Wearing Apparel 239,004 329,491 331,362 364,840 72010 Garbage Bags - 600 600 600 72011 Disaster Supplies 10,584 12,000 15,000 12,000 72016 Motor Vehicle 1,115,354 1,233,486 1,137,637 1,184,566 72019 Supplies Purchased for Resale 21,406 20,000 22,000 22,000 72021 Minor Tools 124,728 135,232 137,832 176,633 72026 Cleaning & Janitorial 93,247 92,037 83,896 95,737 72031 Chemical 100,268 147,289 143,983 144,663 72032 Medical 88,031 100,209 100,189 100,109 72036 Identification 29,631 35,743 35,156 35,759 72041 Educational 114,122 230,981 224,508 236,621 72045 Computer Software Supply 7,593 7,200 7,200 52,773 72046 Botanical 7,731 8,500 7,923 9,500 72056 Street Marking 52,780 100,000 100,000 100,000 72061 Meeting Supplies 9,611 11,500 11,805 12,300 72090 Print Shop Supplies 4,102 6,000 5,000 6,000 Total Supplies 2,376,229 2,905,921 2,761,938 2,954,734 73001 Land 57,741 76,591 78,681 98,016 73011 Buildings 398,917 291,198 312,022 294,108 73012 Docks & Piers - 500 400 500 73013 Recreation Equipment 15,949 17,500 20,196 19,500 73022 Sanitary Sewers - 1,200 1,000 1,200 73025 Streets Sidewalks & Curbs 228,587 135,900 227,153 257,900 73026 Storm Drains 35,290 55,000 55,000 40,000 73027 Heating & Cooling System 67,949 76,696 78,024 78,696 73028 Electrical Maintenance 88,364 87,953 96,459 87,953 73039 Miscellaneous 806 2,500 2,500 2,500 73041 Furniture & Fixtures 22,317 22,936 27,591 25,736 73042 Machinery & Equipment 581,805 672,088 488,202 686,942 73043 Motor Vehicles 764,617 721,081 723,019 694,703 5 -10 CITY OF BAYTOWN GENERAL FUND 101 BUDGET SUMMARY BY ACCOUNT Actual Budget Estimated Adopted Acct# Acct Description 2011 -12 2012 -13 2012 -13 2013 -14 73044 Street Signs 52,879 77,000 71,811 77,000 73045 Radio & Testing Equipment 62,638 65,000 64,723 65,000 73046 Books 53,105 67,017 64,242 63,807 73048 Signal Systems 151,607 111,500 131,000 107,000 73049 Barricades 3,145 12,000 11,200 11,000 73053 Vehicle Repair - Collision 48,111 9,000 15,000 9,000 73055 Maintenance On Computers 71,969 79,700 79,267 79,700 74020 Total Maintenance 2,705,796 2,582,360 2,547,490 2,700,261 74001 Communication 442,962 477,599 472,545 587,168 74002 Electric Service 843,360 945,866 867,063 855,000 74003 Street Lighting 891,328 1,000,000 728,097 734,112 74004 Water and Sewer - 1,200 1,100 1,200 74005 Natural Gas 66,434 87,768 79,649 75,490 74007 TWC Claims Paid 147,410 100,000 39,571 68,809 74011 Equipment Rental 317,548 376,004 346,111 358,843 74020 Outside Contracts 48,413 58,000 58,000 84,500 74021 Special Services 974,067 1,072,056 1,052,350 1,185,083 74022 Audits 76,379 72,000 70,445 100,000 74023 Industrial Appraisal 35,000 35,000 35,000 35,000 74026 Janitorial Services 92,068 115,507 116,442 115,957 74029 Service Awards 26,808 19,200 19,712 19,200 74031 Wrecker Service 3,637 6,600 6,600 6,600 74032 Computer Programming 50 1,950 1,950 1,950 74036 Advertising 53,835 58,380 61,450 63,501 74041 Travel & Reimbursables 171,944 - 1,212 - 74042 Education & Training 190,480 490,803 472,218 522,669 74045 In -State Investigative Travel 1,930 4,276 4,276 4,276 74047 Support Of Prisoners 48,936 62,562 62,562 62,562 74051 Rents 5,634 19,042 21,548 32,618 74054 Council Reimbursables 1,619 58,200 2,000 6,200 74056 Vacant Lot Cleaning 130,955 125,376 135,376 138,426 74058 Landfill Fees 81,060 60,610 62,530 60,610 74071 Association Dues 45,224 59,143 57,450 61,127 74082 Confidential 12,225 13,000 13,000 13,000 74123 Instructor Fees 32,635 24,875 21,800 24,000 74210 General Liability Ins 21,071 45,708 35,708 35,708 74211 K -9 Insurance 2,035 2,382 3,172 3,172 74220 Errors & Omissions 35,041 63,275 63,360 66,211 74230 Law Enforcement Liability 26,758 47,958 47,958 49,876 74240 Auto Liability 80,318 131,494 131,494 151,218 74241 Auto Collision 64,817 104,965 106,945 106,945 74242 Auto Catastrophic 1,908 3,000 3,000 3,000 74271 Mobile & Portable Equipment 9,776 19,476 17,415 17,763 74272 Real & Personal Property 99,369 152,561 201,452 201,452 74277 Flood Insurance 26,621 49,876 49,876 60,000 74280 Bonds 1,804 2,500 2,500 2,500 74281 Employee Fraud 3,610 4,542 4,542 4,542 74290 Misc Liability - 2,500 2,500 2,500 74295 Deductibles 135,759 150,000 165,583 170,583 74999 Perf. Contract Energy Services 81,277 83,715 73,251 83,715 Total Services 5,332,105 6,208,969 5,718,813 6,177,086 5 -11 CITY OF BAYTOWN GENERAL FUND 101 BUDGET SUMMARY BY ACCOUNT Actual Budget Estimated Adopted Acct# Acct Description 2011 -12 2012 -13 2012 -13 2013 -14 75001 Contributions 252 540 540 540 75051 Court Cost 10,232 12,700 7,824 12,200 75061 Medical - Preemployment 38,118 52,280 40,200 28,540 75064 Medical Services 70,278 56,093 56,093 62,771 75086 Interest Expense 27,807 - - - 77106 Little League Light Contract 16,000 16,000 16,000 12,000 77109 Bytn Beautification Adv Comm 11,071 18,000 6,000 18,000 83027 Total Sundry & Other 173,758 155,613 126,657 134,051 Total Operating 56,272,774 60,133,544 58,612,303 64,478,929 80001 Furniture & Equip <$5,000 274,637 167,060 170,110 98,900 80021 Special Programs 1,096,006 548,000 548,000 508,436 81001 Land Purchase - - - - 81011 Signs - 30,000 29,563 30,000 82011 Building & Improvements 6,500 152,460 168,458 572,519 83025 Streets Sidewalks & Curbs 292,662 250,000 250,000 250,000 83026 Storm Drains 94,754 80,000 80,000 80,000 83027 Heating & Cooling System - - - 88,000 83039 Other Improvements - 30,996 30,996 11,500 84041 Furniture & Fixtures - 80,600 5,600 13,200 84042 Machinery & Equipment 156,264 584,910 430,959 1,047,196 84043 Motor Vehicles 242,583 555,132 553,841 1,046,413 84045 Radio & Testing Equipment - 31,500 31,455 - 84046 Books 241,179 235,000 235,000 255,000 84047 Computer Software - 21,866 26,500 500 84052 Heavy Equipment - 228,589 228,344 123,408 84061 Other Equipment 21,881 66,750 70,733 66,750 85001 Construction 17,391 176,556 249,331 300,000 85011 Engineering - - - 50,000 86011 Capital Lease Payments - 195,571 195,571 64,354 Total Capital Only 2,443,857 3,434,990 3,304,461 4,606,176 91201 To Municipal Ct Security 30,011 73,887 47,113 58,520 91210 To Hazmat/Homeland Security 3,125 - - - 91226 To Miscellaneous Police 17,545 39,999 76,684 92,949 91228 To Police Academy 1111209 - - - 91291 To Emergency Management 9,350 9,350 9,350 10,000 91296 To BNC Education Program - - - 4,621 91298 To Wetland Research Ctr 172,930 185,204 166,282 191,701 91351 To Capital Improvement Prg 1,318,125 759,170 934,170 560,000 91401 To GOIS 221,521 340,548 340,548 235,014 91450 To Accrued Leave - General Fund 850,000 850,000 850,000 850,000 91500 To Solid Waste Fund 50,000 - - - 91540 To Bayland Island - 280,395 280,395 37,549 91550 To Garage Fund 2,382 153,935 153,935 161,242 91552 To Warehouse Operations 23,760 37,664 37,664 43,497 Total Other Financing Uses 2,809,958 2,730,152 2,896,141 2,245,093 99001 Contingencies - 25,000 25,000 40,000 99002 Unforeseen/New Initiatives - 270,000 1,470,000 300,000 Total Contingencies - 295,000 1,495,000 340,000 TOTAL EXPENDITURES $ 61,526,589 $ 66,593,686 $66,307,905 $ 71,670,198 5 -12 BAYTOWN S -i3 CITY OF BAYTOWN PROGRAM SUMMARY 1010 GENERAL ADMINISTRATION Program Description The General Administration Department consists of three main divisions, the City Manager's office, the City Council and Public Affairs. It also includes expenditures that are not directly associated with any other department within the General Fund. The City Manager is the chief executive and administrative officer of the City and is responsible for general administration of the City's affairs and serves as a liaison between the policy making and administrative branches of the City government. The City Manager provides City Council with the information needed to conduct the affairs of the City and coordinate the implementation of their decisions. This division oversees the operations of all city departments and reviews and updates management policies and regulations. Major Goals • Ensure delivery of City services in an effective and efficient manner through responsible administration. • Ensure that the response to citizen complaints and requests for action are performed in a timely manner. • Assist in the development of neighborhood organizations and coordinate implementation of neighborhood improvement projects and activities. 5 -14 Conduct City Council meetings in accordance with the provisions of the City Charter and Ordinances. Continue to provide quality information the citizens receive from local government by working with educational, business and neighborhood groups to communicate city events, public hearings and city staff initiatives. Coordinate Council activities, negotiate contracts and supervise the staff to provide efficient and effective municipal services to the City of Baytown. Major Objectives • Provide the Council with timely and meaningful information. • Maintain up -to -date policies and regulations. • Encourage an innovative approach to problem resolution. • Supervise and coordinate the staff and provide oversight to all departmental operations. Maintain a long -range outlook and provide the Council with recommendations for the future. Act as the City's ambassador in developing and maintaining relations with outside agencies. CITY OF BAYTOWN SERVICE LEVEL BUDGET 1010 GENERAL ADMINISTRATION Actual Budget Estimated Adopted Acct# Acct Description 2011 -12 2012 -13 2012 -13 2013 -14 7100 Personnel Services 71002 Regular Wages 71009 Overtime 71021 Health & Dental Insurance 71022 TMRS 71023 FICA 71028 Workers Compensation 71041 Allowances 71051 Non - Recurring Bonus 51,205 Total Personnel Services 7200 Supplies 72001 Office 72002 Postage 72004 Printing 72007 Wearing Apparel 72041 Educational 957,709 Total Supplies 7300 Maintenance 73041 Furniture & Fixtures Total Maintenance 7400 Services 74021 Special Services 74029 Service Awards 74036 Advertising 74041 Travel & Reimbursables 74042 Education & Training 74054 Council Reimbursables 74071 Association Dues Total Services Total Operating 8000 Capital Outlay 80001 Furniture & Equip <$5,000 80021 Special Programs 84047 Computer Software Total Capital Outlay $ 673,897 $ 752,149 $ 750,507 $ 759,656 - - 51 - 56,783 73,200 73,200 80,520 130,937 139,739 138,035 142,879 46,668 57,222 51,205 57,787 1,112 1,249 1,239 1,261 14,129 15,600 15,300 15,600 34,183 - - - 957,709 1,0399159 1,0299537 19057,703 5,175 6,800 6,800 6,800 126 700 700 700 6,077 22,200 21,400 22,200 - 500 250 500 1,154 1,600 1,600 1,600 12,532 31,800 30,750 31,800 470 500 500 509 470 500 500 500 12,240 26,500 26,500 34,100 109 - 512 - 5,637 6,000 6,500 6,000 28,898 - 1,083 - 6,298 41,100 38,600 42,150 1,619 58,200 2,000 6,200 13,307 15,760 15,760 16,695 68,108 147,560 90,955 105,145 1,038,819 1,219,019 1,151,742 1,195,148 828 5,500 5,000 5,500 - - - 45,000 500 - 500 828 6,000 5,000 51,000 TOTAL DEPARTMENT $ 1,039,647 $ 1,225,019 $ 1,156,742 $ 1,246,148 5 -15 CITY OF BAYTOWN PROGRAM SUMMARY 1030 FISCAL OPERATIONS Program Description Within the General Fund, the Fiscal Operations Department consists of Finance Administration, Accounting, Treasury, Budgeting, Cash Management and Purchasing. This Department is responsible for administering the City's fiscal affairs in accordance with applicable local, state and federal guidelines. The Department manages the annual audit, annual budget and advises management on all aspects of financial planning and debt management for the City. The Department is responsible for collection and disbursement of all City funds and implementation of effective internal control systems for the City of Baytown. The Department also actively manages the City's investment portfolio in compliance with the Public Funds Investment Act (PFIA) and the adopted investment policy. Major Goals • Ensure that all financial transactions are reported timely and accurately and in compliance with General Accepted Accounting Principles along with appropriate internal controls. • Provide financial information to users in the form, frequency and timeliness needed for management decisions, managing the City's assets and planning for future financial growth. • Provide quality budget development and analysis services to foster financial accountability and responsible use of City funds. • Promote a better understanding of financial policies and procedures among internal and external customers. • Purchase quality goods and services in a timely and cost - effective manner. Improve purchasing practices within the user departments to control costs and increase efficiency of city operations. • Review and improve cash collection procedures throughout the City. • Continue to structure the City's portfolio to meet the investment strategy and cash liquidity needs. Major Objectives • Continue to develop financial policies that will provide financial stability and continuity in a changing political and economic environment. • Achieve efficiencies in accounting and reporting activities through greater use of information technology. • Continue staff professional and technical growth. • Continue to obtain the GFOA Distinguished Budget Presentation Award, the GFOA Certificate of Achievement for Excellence in Financial Reporting, Texas Comptroller Leadership Circle Gold Member Award and the PAFR Popular Annual Financial Reporting (PAFR) Award. • Review and refinement of investment policy to stay in compliance with PFIA. Services Provided • Financial planning and oversight of all financial applications: Municipal Court, Parks, EMS, Inspections and Utility Billing. • Maintain Component Units Financial Reporting. • Check issuance: payroll and accounts payable. • All City collections, deposits, investments and cash/debt management. • Project cost management and reporting. • Utility billing and customer service. • Budget management and preparation. • Financial reporting, internal control and annual audit. • Fixed assets tracking and reporting. • Grant assistance and reporting. • Warehouse services: supplies, materials and fleet parts. • Procurement services: purchase orders and annual contracts. • General financial support and assistance to City Manager and City Departments. Workload Measures Actual 2011 -12 Budget 2012 -13 Estimated 2012 -13 Projected 2013 -14 1. Investment portfolio (in millions) $137.1 $150.0 $152.0 $160.0 2. Annual A/P & Payroll checks 13,548 14,500 14,500 14,500 3. Annual purchase orders issued 6,665 7,000 7,000 7,000 4. Annual contracts 82 100 100 100 5. Active grants 29 30 31 30 Performance Measures 1. Tax collections as a % of levy 95% 95.25% 95.25% 95.25% 2. Annual estimated yield 0.67% 0.50% 0.25% 0.30% 3. Weighted avg. maturity of portfolio (days) 730 200+ 100+ 100+ 4. Invoices paid in 30 days 99% 99% 99% 99% 5. GFOA Award for Budget, CAFR & PAFR 3 3 3 3 5 -16 CITY OF BAYTOWN SERVICE LEVEL BUDGET 1030 FISCAL OPERATIONS Actual Budget Estimated Adopted Acct# Acct Description 2011 -12 2012 -13 2012 -13 2013 -14 7100 Personnel Services 71002 Regular Wages $ 936,782 $ 1,098,027 $ 1,058,544 $ 1,098,612 71003 Part Time Wages 11,835 15,458 30,892 51,303 71 009 Overtime 6,729 14,021 41106 13,764 71011 Extra Help/Temporary - - 10,730 - 71021 Health & Dental Insurance 124,547 182,086 182,086 190,229 71022 TMRS 181,324 204,306 196,171 208,848 71023 FICA 73,834 83,059 81,787 85,648 71028 Workers Compensation 2,246 2,496 2,564 2,694 71041 Allowances 9,000 10,800 10,374 10,800 71051 Non - Recurring Bonus 47,619 - - - Total Personnel Services 1,393,916 1,610,253 1,577,254 1,661,898 7200 Supplies 72001 Office 19,347 19,130 19,130 19,830 72002 Postage 4,631 7,300 5,837 7,400 72004 Printing 3,117 3,100 3,100 3,100 72007 Wearing Apparel 92 400 400 400 72016 Motor Vehicles 4,321 4,900 4,900 4,900 72021 Minor Tools 1,212 2,000 2,000 2,000 72026 Cleaning & Janitorial 57 - - - 72041 Educational 303 300 258 300 Total Supplies 33,080 37,130 35,625 37,930 7300 Maintenance 73041 Furniture & Fixtures - 500 339 500 73043 Motor Vehicles 623 1,000 1,000 1,000 Total Maintenance 623 1,500 1,339 1,500 7400 Services 74001 Communication 570 - 521 - 74011 Equipment Rental 12,710 14,000 12,710 14,000 74021 Special Services 266,390 483,207 475,658 480,858 74022 Audits 76,379 72,000 70,445 100,000 74023 Industrial Appraisal 35,000 35,000 35,000 35,000 74036 Advertising 2,811 1,500 1,500 2,601 74041 Travel & Reimbursables 8,551 - - - 74042 Education & Training 6,630 31,363 29,664 31,791 74071 Association Dues 2,935 3,160 2,980 3,180 Total Services 411,976 640,230 628,478 667,430 Total Operating 1,839,595 2,289,113 2,242,696 2,368,758 TOTAL DEPARTMENT $ 1,839,595 $ 2,289,113 $ 2,242,696 $ 2,368,758 5 -17 CITY OF BAYTOWN PROGRAM SUMMARY 1060 LEGAL SERVICES Program Description The Legal Department is a service- oriented department providing counsel to the City Council, the Baytown Area Water Authority (BAWA), the Baytown Crime Control and Prevention District (BCCPD), the Baytown Fire Control, Prevention, and Emergency Medical Services District (BFCPEMSD), and the Baytown Municipal Development District (BMDD), as well as to their boards and commissions. The department also tenders legal advice to officers and employees of the City relating to their powers and duties in such capacities. Legal services provided by the department include drafting and negotiating contracts, securing pre- clearance for all municipal elections, prosecuting violations of the transportation, health and penal codes as well as the Code of Ordinances, and representing and coordinating the representation of the City in various civil matters ensuring that the rights and interests of the City are being appropriately protected and pursued. Major Goals • Provide dependable legal advice to the City Council and to the Boards of Directors of BAWA, BCCPD, BFCPEMSD, and BMDD and their boards and commissions as well as the officers and employees of the City. • Draft, review and negotiate legal instruments for City projects in order to achieve the desired project goals while ensuring that the City's interests are adequately protected. 5 -18 • Represent the City, BAWA, BCCPD, BFCPEMSD, and BMDD in all legal proceedings in an effective, zealous manner. • Prosecute all cases filed in Municipal Court. • Remain current on all state and federal laws and regulations applicable to the City, BAWA, BCCPD, BFCPEMSD, and BMDD. • Serve on the negotiating team in the firefighter collective bargain process. Major Objectives • Legal counsel ➢ Support all legal opinions, whether written or oral, with case or statutory authority, as appropriate. ➢ Ensure that all requests for written opinions are honored in a timely manner. • Legal representation ➢ Zealously represent the City, BAWA, BCCPD, BFCPEMSD, and BMDD and protect their prospective interests. ➢ Ensure court- imposed deadlines are met. ➢ Ensure that all witnesses are advised in a timely manner of trial settings. • Legal documentation ➢ Ensure all contracts accomplish the intended purposes while providing sufficient protections. ➢ Maintain all written opinions issued by the department in an opinion book for future reference. CITY OF BAYTOWN SERVICE LEVEL BUDGET 1060 LEGAL SERVICES Actual Budget Estimated Adopted tcct# Acct Description 2011 -12 2012 -13 2012 -13 2013 -14 7100 Personnel Services 71002 Regular Wages $ 445,035 $ 466,234 $ 467,933 $ 469,398 71009 Overtime 4,589 5,054 5,050 5,049 71021 Health & Dental Insurance 42,559 54,900 54,900 60,390 71022 TMRS 87,035 87,525 86,858 89,210 71023 FICA 33,300 34,823 33,868 35,086 71028 Workers Compensation 614 612 611 620 71041 Allowances 7,754 9,600 9,415 9,600 71051 Non - Recurring Bonus 22,684 - - - Total Personnel Services 643,570 658,748 658,635 669,353 7200 Supplies 72001 Office 3,133 3,300 3,193 3,300 72002 Postage 725 1,000 881 1,000 Total Supplies 3,858 4,300 4,074 4,300 7300 Maintenance 73046 Books 27,475 35,061 34,286 36,838 Total Maintenance 27,475 35,061 34,286 36,838 7400 Services 74021 Special Services 15,197 50,000 53,750 55,000 74041 Travel & Reimbursables 5,845 - - - 74042 Education & Training 3,013 18,160 17,195 18,160 74071 Association Dues 2,499 3,195 3,029 3,383 Total Services 26,554 71,355 73,974 76,543 7500 Sundry Charges 75051 Court Cost 4,697 5,000 4,324 4,500 Total Sundry & Other 4,697 5,000 4,324 4,500 Total Operating 706,154 774,464 775,293 791,534 TOTAL DEPARTMENT $ 706,154 $ 774,464 $ 775,293 $ 791,534 5 -19 CITY OF BAYTOWN PROGRAM SUMMARY 11070 INFORMATION TECHNOLOGY SERVICES Program Description The Information Technology Systems (ITS) Department has the responsibility of effectively administering all information technology operations throughout the City. ITS is responsible for the computers, cellular telephones, 2 -way radios, and voice - over -ip (VoIP) telephone system for all City departments. ITS assists those departments in providing quality services to the community through the utilization of effective systems. Major Goals • Provide exceptional customer service to all City departments • Provide hardware and software expertise to all City departments to maintain a highly productive workplace • Ensure all desktops are fit for use and purpose • Increase the data rate in public safety vehicles • Establish core infrastructure improvement plan • Expand knowledge of, and partnerships with, other public entities in the greater Houston area Major Objectives • Conduct bi- monthly meetings with each Department to discuss service delivered • Attend technical and customer service training • Recapitalize all City desktop computers and complete the rollout of MS Office 2010 • Recapitalize public safety vehicle RF modems with 4G cellular • Select core network improvement proposal from industry certified vendor • Exchange best practice ideas with surrounding municipalities 5 -20 Estimated Projected Workload Measures 2012 -13 2013 -14 1. Total desktops /laptops /tablets supported 532/218/11 532/218/11 2. Total physical/virtual servers supported 27/48 27/48 3. Total business applications supported 52 52 (excluding standard desktop) 4. Total network printers /point of sales units 149/35 149/35 5. Total sites supported 37 37 6. Total cellular /desktop phones /devices 155/495 155/495 supported 7. Total 700Mhz/800Mhz radios supported 872 870 8. Total public safety vehicles with data 152 155 connectivity 9. Total hours of training completed 226 226 10. Total calls for service 2430 2430 Supported Sites: Site Address: Police Administration 3200 N. Main Street Police Academy 203 E. Wye Drive Police Substation 3530 Market Street Police Jail 3100 N. Main Street Police CVT 307 S. Main Police Gun Range 3307 McLean Rd. Fire Administration 201 E. Wye Drive Fire Station 1 4123 Garth Road Fire Station 2 2323 Market Street Fire Station 3 3311 Massey Tompkins Road Fire Station 4 910 E. Fayle Fire Station 5 7210 Bayway Drive Fire Station 6 10166 Pinehurst Drive EMS Station 109 S. Main 5 -20 1070 INFORMATION TECHNOLOGY SERVICES Supported Sites (Cont): Site Address (Cont.): Emergency Management 205 E. Wye Drive Municipal Court 3120 N. Main Street BAWA 7425 Thompson Road Public Works Administration 2123 Market Street Public Works Traffic 2103 Market Street Public Works Central District Plant 1709 W. Main Street Public Works East District Plant 3030 Ferry Road Public Works West District Plant 1510 I -10 East Public Works Northeast District Plant 8808 Needlepoint Road Health Administration 220 W. Defee Health Animal Services 405 N. Robert Lanier Drive Health Mosquito Control 806 W. Nazro Street City Hall 2401 Market Street Utility Billing 2505 Market Street Parks Administration 2407 Market Street Parks Service Center 1210 Park Street Parks Wetlands Center 1724 Market Street Parks N.C. Foote Park 2428 West Main Parks Nature Center 6213 Bayway Drive Parks Pirate's Bay Water Park 5300 East Road Library 1009 W. Sterling Avenue ITS Radio Shop 2511 %2 Cedar Bayou Road ITS Shop 2101 Market Street 5 -21 CITY OF BAYTOWN SERVICE LEVEL BUDGET 1070 INFORMATION TECHNOLOGY SERVICES Actual Budget Estimated Adopted Acct# Acct Description 2011 -12 2012 -13 2012 -13 2013 -14 7100 Personnel Services 71002 Regular Wages $ 655,147 $ 674,403 $ 652,957 $ 674,106 71009 Overtime 16,485 22,343 20,562 2,232 71021 Health & Dental Insurance 107,675 109,800 109,800 120,780 71022 TMRS 134,006 133,483 125,068 1311284 71023 FICA 52,449 52,272 50,563 51,663 71028 Workers Compensation 2,848 3,665 3,041 3,322 71041 Allowances 32,400 36,000 34,892 36,000 71051 Non - Recurring Bonus 35,104 - - - Total Personnel Services 1,036,114 1,031,966 996,883 1,019,387 7200 Supplies 72001 Office 122159 8,930 7,576 8,930 72002 Postage 112 550 370 550 72016 Motor Vehicles 2,722 1,750 1,500 1,750 72021 Minor Tools 906 2,750 2,555 2,750 72045 Computer Software Supply 1,402 1,000 1,000 1,000 Total Supplies 17,301 14,980 13,001 14,980 7300 Maintenance 73011 Buildings 6,022 1,950 1,700 1,950 73027 Heating & Cooling System 1,300 1,300 - 1,300 73042 Machinery & Equipment 505,992 547,174 369,863 570,916 73043 Motor Vehicles 384 1,000 540 1,000 73045 Radio & Testing Equipment 61,707 63,000 62,723 632000 73055 Maintenance On Computers 71,969 79,700 79,267 79,700 Total Maintenance 647,374 694,124 5142093 717,866 7400 Services 74001 Communication 705 794 671 794 74002 Electric Service 3,974 4,470 4,424 4,000 74011 Equipment Rental - 173,600 172,244 173,600 74021 Special Services 9,679 10,000 9,503 10,000 74041 Travel & Reimbursables 4,659 - - - 74042 Education & Training 31,626 40,755 32,770 45,755 74071 Association Dues - 100 100 100 Total Services 50,643 229,719 219,712 234,249 Total Operating 1,751,432 1,970,789 1,743,689 1,9862482 8000 Capital Outlay 80001 Furniture & Equip <$5,000 44,924 - - - 84042 Machinery & Equipment - 123,270 122,825 123,270 Total Capital Outlay 44,924 123,270 122,825 123,270 9000 Other Financing Uses 91351 To Capital Improvement Prg 202000 20,000 195,000 20,000 Total Other Financing Uses 20,000 20,000 195,000 20,000 TOTAL DEPARTMENT $ 1,816,356 $ 2,114,059 $ 2,061,514 $ 2,129,752 5 -22 BAYTOWN S 5-23 CITY OF BAYTOWN PROGRAM SUMMARY 1080 PLANNING AND DEVELOPMENT SERVICES Program Description The Planning and Development Services Department, in three divisions, leads the City's efforts in long -range and neighborhood planning; it implements the zoning, subdivision, and building codes by providing services to developers and residents; provides annexation analysis and service plans; implements the city's community block grant program and provides building permit and inspection services. The department provides staff support to the Planning and Zoning Commission, Community Development Advisory Committee, Construction Advisory and Appeals Board, Sign Committee, Zoning Board of Adjustments, and the Development Review Committee. The Building Division gains compliance with Urban Rehabilitation Standards, implements premises standards, lodging standards, gains compliance with substandard building requirements, multi - family dwellings and manufactured home park ordinances. The division implements FEMA and other floodplain management standards. Major Goals • Successfully implement the ULDC and the new zoning districts and propose amendments to the new code as necessary • Implement successfully the first Neighborhood Improvement Project with the target neighborhood • Continue updating codes, addressing subdivision regulations and parking • Continue process improvements at the One Stop Shop permit counter • Continue to improve interdivisional relationship inside the department and interdepartmental relationships in the development review process • Update the comprehensive plan • Work on an RFP, contract and project to narrow the Cedar Bayou Crossings • Begin work to implement an annexation plan. Major Objectives • Work with individual neighborhoods, developers and property owners for better education concerning the new code and to assist them with issues they may have concerning the code or mapping. • Work with the neighborhood on education concerning program availability, how to establish an on -going neighborhood committee or community association to look after their needs. • Any new code may need amendments to address glitches so we will do that work this year as well as begin the work on parking and subdivision regulations. • The comprehensive plan update will be a significant effort that will include meetings with council, planning and zoning commission, citizens, developers and neighborhoods. • Begin, with Engineering Department to work with consultants on Cedar Bayou Crossings. Actual Budget Estimated Projected Workload Measures 2011 -12 2012 -13 2012 -13 2013 -14 1. Annexation service plans developed 2 3 4 4 2. Plats reviewed (includes re- submittals) 75 75 104 104 3. New residential permits 75 150 124 96 4. New commercial permits 65 50 40 40 5. Sign permits and renewals (every other year) 700 50 832 1,900 6. Electrical permits 830 850 1,000 1,000 7. All other permits (includes remodel) 4,300 5,000 5,050 5,110 Performance Measures 1. Zoning inspections (violations) 70 70 50 50 2. Utility availability applications 180 200 250 0 3. Plan reviews 625 1,050 11192 950 4. Field inspections 5,600 10,000 16,160 14,867 5. Customer service contacts (Telephone and walk -ins) 9,000 9,500 26,318 27,500 5 -24 CITY OF BAYTOWN SERVICE LEVEL BUDGET 1080 PLANNING AND DEVELOPMENT SERVICES Actual Budget Estimated Adopted Acct# Acct Description 2011 -12 2012 -13 2012 -13 2013 -14 7100 Personnel Services 71002 Regular Wages $ 871,685 $ 978,393 $ 934,528 $ 1,034,077 71003 Part Time Wages 258 - - - 71009 Overtime 1,393 2,313 2,055 7,264 71021 Health & Dental Insurance 145,245 169,275 169,275 196,268 71022 TMRS 168,063 181,257 171,845 194,260 71023 FICA 66,706 72,168 69,199 76,618 71028 Workers Compensation 2,190 2,470 2,424 2,766 71041 Allowances 13,223 15,300 14,671 17,700 71051 Non - Recurring Bonus 43,828 - - - Total Personnel Services 1,312,591 1,421,176 1,363,997 1,528,953 7200 Supplies 72001 Office 7,709 7,400 7,400 5,000 72002 Postage 10,384 35,000 20,990 9,500 72004 Printing 8,208 6,500 6,375 6,500 72007 Wearing Apparel 1,182 800 800 800 72016 Motor Vehicles 12,367 14,000 13,500 12,500 72021 Minor Tools 140 1,100 775 800 72041 Educational 1,149 1,150 865 1,150 Total Supplies 411139 65,950 50,705 36,250 7300 Maintenance 73041 Furniture & Fixtures 2,018 1,500 1,500 1,500 73043 Motor Vehicles 7,257 9,909 8,750 8,000 Total Maintenance 9,275 11,409 10,250 9,500 7400 Services 74021 Special Services 18,086 6,500 119200 106,500 74036 Advertising 5,486 4,200 4,200 4,200 74041 Travel & Reimbursables 5,004 - - - 74042 Education & Training 7,714 15,700 14,325 16,500 74071 Association Dues 3,678 3,925 3,578 3,925 Total Services 39,968 30,325 33,303 1319125 Total Operating 1,402,973 19528,860 1,458,255 19705,828 8000 Capital Outlay 80001 Furniture & Equip <$5,000 2,472 22000 1,500 29000 84043 Motor Vehicles - 21,000 21,000 21,000 Total Capital Outlay 2,472 23,000 22,500 23,000 TOTAL DEPARTMENT $ 1,405,445 $ 1,551,860 $ 1,480,755 $ 1,728,828 5 -25 CITY OF BAYTOWN PROGRAM SUMMARY 1140 HUMAN RESOURCES Program Description The Department of Human Resources is a full service department supporting a comprehensive range of Human Resource needs, many of which are driven by evolving State and Federal legislation. The department performs various Human Resource functions by taking the following actions: developing and interpreting policy; acting as internal consultants to all departments on human resources related issues; maintaining employment practices consistent with applicable legislation; resolving employee concerns, grievances, and appeals; administering and resolving workers' compensation and unemployment issues and claims; providing training and development; maintaining equitable and competitive compensation practices; and managing the City's insurance programs. The department also administers Civil Service, Collective Bargaining and Meet and Confer. Major Goals • Fully implement the Comprehensive Performance Management Program. • Develop and implement continuous Leadership Development. • Contribute to the City's future planning by addressing how to develop current employees to meet the future competency requirements. • Provide employees with training in the areas of Teamwork/Diversity/Customer Service/Ethics. • Review Health Benefits Program to determine potential cost effective measures. • Implement recommendations from the Compensation Study. • Develop guides and training for supervisors in critical HR areas. • Stay abreast of current legislation, especially Healthcare Reform, to assure legal compliance. • Provide advice and guidance to the City Managers, Directors, and Supervisors regarding the implementation of equitable policies and procedures that will benefit all City employees. • Manage and coordinate the City-Wide Safety Program. Be proactive and reduce accidents; and, therefore, reduce workers' compensation costs. • Increase recruiting, staffing, and retention programs. • Continue Collective Bargaining and Meet and Confer negotiations. Major Objectives • Assist management in determining future workforce needs. • Provide management and employees with training opportunities to increase skill levels for improved job performance and career advancement. • Continue to promote Core Values and Foundations for Success. • Provide leadership training opportunities to all supervisors on an ongoing basis. Workload Measures Actual 2011 -12 Budget 2012 -13 Estimated 2012 -13 Projected 2013 -14 1. Positions Posted 193 170 160 185 2. Application/Resumes Processed 11,866 11,500 11000 12000 3. Jobs Evaluated 11 20 25 10 4. Training Hours Completed 1,900 2,200 2300 2300 5. Worker's Comp Cases Processed 68 75 88 80 6. Motor Vehicle Accidents 70 55 40 520 7. Motor Vehicle Accidents — At Fault 50 40 24 30 Performance Measures 1. Total positions Filled/Hired/Prom /Transfers 350 360 330 430 2. Drug Screens/Physicals 720 730 745 845 3. Employees in orientation 215 200 220 230 4. Terminations — full time 80 90 78 85 5. Individuals received training 400 2,500 400 500 5 -26 CITY OF BAYTOWN SERVICE LEVEL BUDGET 1140 HUMAN RESOURCES Actual Budget Estimated Adopted Acct# Acct Description 2011 -12 2012 -13 2012 -13 2013 -14 7100 Personnel Services 71002 Regular Wages 71003 Part Time Wages 71009 Overtime 71011 Extra Help/Temporary 71021 Health & Dental Insurance 71022 TMRS 71023 FICA 71028 Workers Compensation 71041 Allowances 71043 Employee Incentives 71051 Non - Recurring Bonus 36,338 Total Personnel Services 7200 Supplies 72001 Office 72002 Postage 72041 Educational 9,415 Total Supplies 7400 Services 74021 Special Services 74036 Advertising 74041 Travel & Reimbursables 74042 Education & Training 74071 Association Dues Total Services 7500 Sundry Charges 75061 Medical - Preemployment 75064 Medical Services Total Sundry & Other Total Operating 8000 Capital Outlay 80021 Special Programs Total Capital Outlay $ 464,823 $ 479,148 $ 473,895 $ 484,455 2,097 8,405 - - 232 976 883 976 - - 10,957 8,400 71,343 73,200 73,200 80,520 91,572 89,133 87,634 91,234 36,338 36,346 35,940 36,102 680 638 637 645 9,600 9,600 9,415 9,600 6,713 9,000 6,000 9,000 23,839 - - - 707,237 706,446 698,561 720,932 5,968 7,450 6,500 7,450 1,769 3,000 3,000 3,000 22,579 44,700 41,000 44,700 30,316 55,150 50,500 55,150 30,779 57,072 47,000 57,072 6,802 10,800 8,000 10,800 2,404 - - - 4,869 15,550 8,000 15,550 3,751 4,035 4,035 4,035 48,605 87,457 67,035 87,457 33,518 48,380 35,200 23,540 66,315 51,622 51,622 58,300 99,833 100,002 86,822 81,840 885,991 949,055 902,918 945,379 65,000 65,000 - 65,000 - 65,000 - TOTAL DEPARTMENT $ 885,991 $ 1,014,055 $ 967,918 $ 945,379 5 -27 CITY OF BAYTOWN PROGRAM SUMMARY 1170 CITY CLERK Program Description The City Clerk Department maintains official City records, administers elections, assists citizens and departments in search for information, responds to requests for public information, issues various permits, processes recordations and serves as records manager in accordance with State law. The office oversees the preparation and posting of open meetings, including electronic agendas processing, information distribution and meeting setup. The Office administers oaths and statements and facilitates Open Government training processes to all elected and appointed officials. The department also maintains a vital statistics division. Major Goals • Continue to provide training, education and efficient and customer friendly service to internal and external customers as they relate to the Texas Open Meetings Act and Texas Public Information Act. • Plan and undertake general and special municipal elections with partnering entities. • Update Records Management Policy and Program to incorporate City -wide Electronic Records Retention and Disposition Program and an Emergency Management Plan. Review and update departmental processes and procedures to maximize resources and promote efficient operations and services. Update and maintain Boards, Commissions and appointments. Administer and continue training for Agenda Quick and paperless agenda process. Major Objectives • Develop schedules for general and special elections. • Complete a City -wide Records Policy and Public Information Act Training. • Implement phase one of the Laserfiche Records Management Software. • Complete a City -wide record disposition. • Administer oaths, statements and training to all elected and appointed officials as it relates to the Texas Open Meetings Act and Texas Public Information Act. • Maintain and update City Clerk Division web pages for elections, boards and commissions and archives of city agendas and minutes. • Administer general election for Districts 1, 2, and 3. Workload Measures Actual 2011 -12 Budget 2012 -13 Estimated 2012 -13 Projected 2013 -14 1. Agenda, City Council, others 217 210 210 210 2. Ordinances/Resolutions indexed 357 350 350 350 3. Public Information requests 700 650 676 675 4. Administer City elections 2 1 1 1 5. Permits issued 657 2,000 800 800 6. License /title City vehicles 92 92 96 100 7. Board member paperwork processed 57 58 65 64 8. Birth/death certificates issued 4,844 5,125 5,000 5,000 9. Records disposed (number of boxes) 422 500 500 560 Performance Measures 1. Public Meeting Agendas Processed within the 72 hour notice requirements. 100% 100% 100% 100% 2. Boards and Commissions Appointments and Reappointments completed 100% 100% 100% 100% 3. Elections held with partnering entities in compliance with State and Local laws. 100% 100% 100% 100% 4. Public Information Requests and Attorney General Submissions Processed within legal guidelines. 100% 100% 100% 100% 5. Process birth/death certificates within one week of receipt. 100% 100% 100% 100% 5 -28 CITY OF BAYTOWN SERVICE LEVEL BUDGET 1170 CITY CLERK Actual Budget Estimated Adopted kcct# Acct Description 2011 -12 2012 -13 2012 -13 2013 -14 7100 Personnel Services 71002 Regular Wages $ 254,065 $ 261,648 $ 262,839 $ 264,406 71003 Part Time Wages 141466 - 5,166 13,291 71009 Overtime 6,611 7,369 7,827 7,342 71010 Election Worker - 18,000 - 18,000 71021 Health & Dental Insurance 17,920 45,750 45,750 50,325 71022 TMRS 50,296 49,609 49,512 50,747 71023 FICA 21,031 20,548 20,506 21,774 71028 Workers Compensation 385 350 346 370 71041 Allowances 3,600 3,600 3,531 3,600 71051 Non - Recurring Bonus 13,143 - - - Total Personnel Services 381,517 406,874 395,477 429,855 7200 Supplies 72001 Office 11,184 11,000 8,500 11,000 72002 Postage 2,224 4,000 2,600 4,000 72004 Printing 89 - - - Total Supplies 13,497 15,000 11,100 15,000 7300 Maintenance 73042 Machinery & Equipment - 6,541 8,500 - 73046 Books 11,432 11,000 12,000 11,000 Total Maintenance 11,432 17,541 20,500 11,000 7400 Services 74011 Equipment Rental - 17,000 - 17,000 74021 Special Services 93,900 34,000 39,500 34,000 74036 Advertising 27,500 24,100 29,850 24,100 74041 Travel & Reimbursables 4,522 - - - 74042 Education & Training 2,169 5,700 7,000 5,700 74051 Rents 1,478 13,722 13,722 13,722 74071 Association Dues 627 806 806 806 Total Services 130,196 95,328 90,878 95,328 7500 Sundry Charges 75051 Court Cost 1,068 1,500 1,300 1,500 Total Sundry & Other 1,068 1,500 1,300 1,500 Total Operating 537,710 536,243 519,255 552,683 8000 Capital Outlay 84042 Machinery & Equipment - 6,500 - - 84047 Computer Software - 21,366 26,500 - Total Capital Outlay - 27,866 26,500 - TOTAL DEPARTMENT $ 537,710 $ 564,109 $ 545,755 $ 552,683 5 -29 CITY OF BAYTOWN PROGRAM SUMMARY 1171 COURT OF RECORD Program Description The Municipal Court of Record in the City of Baytown, Texas was created to provide a more efficient disposition of cases arising in the municipality. The Judicial division, Municipal Court division and the Marshal Program division perform their duties under the direction and control of the presiding judge in accordance with City Charter and State laws. Major Goals • Provide a fair, impartial system for timely adjudication of misdemeanor offenses within the jurisdiction of the Municipal Court of Record in the City of Baytown. • Increase program productivity by effectively serving outstanding warrants through innovative measures. • Full implementation of juvenile case manager program. Major Objectives • Implementation of online payment system. • Implementation of OMNI system. • Correct/Remedy all problem areas identified in internal audit report. • Create standard operating procedures manual for each desk in the municipal court. • Implement new updates to Blackboard and provide advance training to staff. Workload Measures Actual 2011 -12 Budget 2012 -13 Estimated 2012 -13 Projected 2013 -14 1. Warrants issued(active) 3384 12,100 5680 4,626 2. Warrants cleared 10.855 8,000 16,110 11,462 3. Tickets Received 20,766 26,500 15,738 21,782 4. Tickets Disposed 24,609 25,000 23,538 22,628 Actual * Budget Estimated Projected Performance Measures 2011 -12 2012 -13 2012 -13 2013 -14 1. Juvenile Cases Filed 543 n/a 422 482 2. Judge Trials 479 n/a 890 684 3. Jury Trials 378 n/a 336 357 4. Substandard/Dangerous Dog Hearings 23 n/a 20 22 5. Emergency Protective Orders 5 n/a 8 7 6. Emergency Mental Health Hearings 26 n/a 6 16 7. Search Warrants 30 n/a 26 28 8. Magistrate & Juvenile Magistrate Warnings 182 n/a 202 192 9. Showcause Hearings 1013 n/a 1198 1106 10. Birth & Death Certificates 4964 n/a 4376 4670 11. Public Information Request 350 n/a 516 433 12. Motions for Time Served 209 n/a 172 191 *Started during fiscal year 2012 -13 5 -30 CITY OF BAYTOWN SERVICE LEVEL BUDGET 1171 COURT OF RECORD Actual Budget Estimated Adopted Acct# Acct Description 2011 -12 2012 -13 2012 -13 2013 -14 7100 Personnel Services 71002 Regular Wages $ 593,484 $ 638,243 $ 642,518 $ 651,557 71009 Overtime 11,078 13,545 13,545 13,236 71021 Health & Dental Insurance 108,095 146,400 146,400 161,040 71022 TMRS 116,035 119,572 119,934 123,517 71023 FICA 46,180 47,426 48,625 47,227 71028 Workers Compensation 2,118 2,710 2,741 2,784 71041 Allowances 5,400 5,400 5,296 5,400 71043 Employee Incentives - - - 1,000 71051 Non - Recurring Bonus 30,086 - - - Total Personnel Services 912,476 973,296 979,059 1,005,761 7200 Supplies 72001 Office 10,306 12,180 12,180 12,180 72002 Postage 15,952 18,000 17,800 18,000 72004 Printing 15,656 21,000 14,500 18,000 72007 Wearing Apparel 1,602 630 1,603 1,330 72016 Motor Vehicle 2,381 5,000 5,000 6,000 72026 Cleaning & Janitorial 983 1,500 1,500 1,500 72041 Educational 392 405 545 405 Total Supplies 47,272 58,715 53,128 57,415 7300 Maintenance 73011 Buildings 34,242 2,000 2,512 2,000 73027 Heating & Cooling System 683 6,000 6,000 6,000 73041 Furniture & Fixtures 552 1,800 2,605 1,800 73042 Machinery & Equipment 1,664 2,300 2,300 2,300 73043 Motor Vehicle 1,043 4,000 4,000 2,500 Total Maintenance 38,184 16,100 17,417 14,600 7400 Services 74001 Communication 619 3,320 2,203 960 74002 Electric Service 19,874 26,428 21,500 20,000 74011 Equipment Rental 14,657 14,957 14,957 14,957 74021 Special Services 28,636 36,554 35,660 36,354 74026 Janitorial Services 9,776 9,025 9,025 9,025 74041 Travel & Reimbursables 6,753 - - - 74042 Education & Training 2,916 10,811 10,700 11,350 74051 Non -City Facility Rental - - 2,303 3,456 74071 Association Dues 1,315 1,465 1,520 1,680 Total Services 84,546 102,560 97,868 97,782 7500 Sundry Charges 75051 Court Cost 1,230 3,200 2,200 3,200 Total Sundry & Other 1,230 3,200 2,200 3,200 Total Operating 1,083,708 1,153,871 1,149,672 1,178,758 8000 Capital Outlay 80001 Furniture & Equip <$5,000 5,000 - - - 82011 Building & Improvements - - 16,000 64,241 84043 Motor Vehicle - 25,500 27,437 32,031 Total Capital Outlay 5,000 25,500 43,437 96,272 TOTAL DEPARTMENT $ 1,088,708 $ 1,179,371 $ 1,193,109 $ 1,275,030 5 -31 BAYTOWN S 5 -32 CITY OF BAYTOWN SERVICE LEVEL BUDGET 1180 CITY FACILITIES This cost center provides funding to maintain City Hall. This budget includes utilities, rentals and equipment shared by all departments located in City Hall. Actual Budget Estimated Adopted Acct# Acct Description 2011 -12 2012 -13 2012 -13 2013 -14 7200 Supplies 72001 Office $ 8,910 $ - $ - $ - 72002 Postage 1,137 - - - 72026 Cleaning & Janitorial 6,763 7,550 9,000 7,550 Total Supplies 16,810 7,550 9,000 7,550 7300 Maintenance 73011 Buildings 44,030 26,000 26,000 26,000 73027 Heating & Cooling System 16,497 17,500 17,500 17,500 73041 Furniture & Fixtures - - 3,000 3,000 73042 Machinery & Equipment - 3,000 - - Total Maintenance 60,527 46,500 46,500 46,500 7400 Services 74002 Electric Service 76,597 86,349 86,349 77,000 74005 Natural Gas 19,098 21,000 21,000 21,010 74011 Equipment Rental 24,075 - - - 74026 Janitorial Services 30,202 31,300 31,300 31,300 Total Services 149,972 138,649 138,649 129,310 Total Operating 227,309 192,699 194,149 183,360 8000 Capital Outlay 80001 Furniture & Equip <$5,000 1,159 - - - 8201 l Building & Improvements - 28,960 28,960 331,735 83027 Heating & Cooling System - - - 88,000 Total Capital Outlay 1,159 28,960 28,960 419,735 TOTAL DEPARTMENT $ 228,468 $ 221,659 $ 223,109 $ 603,095 5 -33 CITY OF BAYTOWN SERVICE LEVEL BUDGET 1190 GENERAL OVERHEAD General overhead includes expenditures that are not directly associated with any other department within the General Fund. The major components are insurance, street lighting, funding for the merit pay plan, special programs and contingencies. Actual Budget Estimated Adopted Acct# Acct Description 2011 -12 2012 -13 2012 -13 2013 -14 7100 Personnel Services 71052 Salary Savings $ - $ (500,000) $ (500,000) $ (500,000) 71081 Retired Employee Benefits 1,685,921 1,550,925 1,550,925 1,607,460 71043 Employee Incentives - - - 1,701,752 Total Personnel Services 1,685,921 1,050,925 1,050,925 2,809,212 7200 Supplies 72001 Office 2,968 13,000 13,000 13,000 72002 Postage 20 1,672 1,202 1,702 72004 Printing 3,092 6,300 6,300 6,300 Total Supplies 6,080 20,972 20,502 21,002 7400 Services 74001 Communication 386,652 404,514 404,514 514,312 74003 Street Lighting 891,328 1,000,000 728,097 734,112 74007 TWC Claims Paid 147,410 100,000 39,571 68,809 74011 Equipment Rental - 31,300 21,795 28,927 74021 Special Services 16,100 41,100 24,908 25,000 74029 Service Awards 26,699 19,200 19,200 19,200 74042 Education & Training 15,170 23,500 23,500 23,500 74071 Association Dues 995 900 900 900 74210 General Liability Insurance 21,019 45,708 35,708 35,708 74211 K -9 Insurance 2,035 2,382 3,172 3,172 74220 Errors & Omissions 34,967 63,275 63,360 66,211 74230 Law Enforcement Liability 26,758 47,958 47,958 49,876 74240 Auto Liability 80,318 131,494 131,494 151,218 74241 Auto Collision 64,817 104,965 106,945 106,945 74242 Auto Catastrophic 1,908 3,000 3,000 3,000 74271 Mobile & Portable Equipment 9,776 19,476 17,415 17,763 74272 Real & Personal Property 99,369 152,561 201,452 201,452 74277 Flood Insurance 26,621 49,876 49,876 60,000 74280 Bonds 1,804 2,500 2,500 2,500 74281 Employee Fraud 3,606 4,542 4,542 4,542 74290 Misc Liability - 2,500 2,500 2,500 74295 Deductibles 135,759 150,000 165,583 170,583 74999 Perf. Contract Energy Services 811277 83,715 73,251 83,715 Total Services 2,074,388 2,484,466 2,171,241 2,373,945 Total Operating 3,766,389 3,556,363 3,242,668 5,204,159 8000 Capital Outlay 80001 Furniture & Equip <$5000 3,175 - - - 80021 Special Programs 1,096,006 483,000 483,000 463,436 81011 Signs - 10,000 10,000 10,000 82011 Building & Improvements 6,500 50,000 50,000 50,000 84042 Machinery & Equipment - - - 350,000 Total Capital Outlay 1,105,681 543,000 543,000 873,436 5 -34 CITY OF BAYTOWN SERVICE LEVEL BUDGET 1190 GENERAL OVERHEAD Actual Budget Estimated Adopted Acct# Acct Description 2011 -12 2012 -13 2012 -13 2013 -14 9900 Contingencies /Other 99001 Contingencies 99002 Unforeseen/New Initiatives Total Contingencies TOTAL DEPARTMENT - 25,000 25,000 40,000 - 270,000 1,470,000 300,000 - 295,000 1,495,000 340,000 $ 4,872,070 $ 4,394,363 $ 5,280,668 $ 6,417,595 5 -35 CITY OF BAYTOWN PROGRAM SUMMARY 12000 POLICE Program Description Administration The Police Department is under the administration of the Chief of Police. Supporting the Police Chief is a staff that includes the following personnel. A) One Administrative Assistant B) One Corporal Position; Aid to the Chief C) One Assistant City Attorney; Legal Advisor D) Two Internal Affairs Investigators The rest of the Police Department is divided into three Bureaus. Each Bureau is led by an Assistant Chief. The Patrol Bureau is the central provider of basic uniform police services for the City of Baytown. This bureau is the largest and most visible bureau in the Police Department, and normally the first to respond to calls for service from the public. The Patrol Bureau also oversees Commercial Motor Vehicle Inspections (CMV), Canine Support (K -9); School Resource Officers, Community Service Officers, Domestic Violence and Victims Service, and the HOT SPOT Enforcement Team. The Support Bureau is responsible for all support functions of the Police Department. The support functions are divided into three divisions: A) The Investigations Division B) The Jail/Detention Division C) The Support Services Division The Community Services Bureau is a conduit between the Police Department and the Public. This bureau is also responsible for in- service and enhanced police training. Programs in the Community Services Bureau include Crime Prevention, DARE, Crime Stoppers, Neighborhood Watch Programs, Citizens Police Academy. Citizens on Patrol (COP's) and the Baytown Police Academy. Major Goals of the Police Department • Detect and apprehend those involved in criminal activities in the City of Baytown. • Provide quality written reports and records of all incidents investigated. • Conduct thorough follow up criminal investigations to enhance the certainty of successful prosecutions. • Reduction of crime through community involvement. • More actively solicit information and ideas from the public. 5 -36 • Promote Baytown Crime Stoppers as well as the Campus Crime Stoppers programs. • Promote community involvement in the Citizens Police Academy and Alumni programs. • Reduce complaints against officers by conducting thorough internal affairs investigations. • Thoroughly investigate all complaints against Department personnel in a timely manner. • Increase efficiency in the jail relating to in processing and releases of persons and their property. • Increased enforcement of commercial vehicles through the CMV/Traffic Enforcement Unit. • Continue to move forward with technology, which assists in processing, identifying and accessing criminal information. • Develop a higher degree of expertise of Detectives in the investigation of criminal offenses through updated and advanced training. • Emphasize and encourage better and more thorough crime scene investigation and physical evidence collection to facilitate identifying the actor or what actually occurred. • Increase the pressure on narcotics users, sellers and distributors through proactive enforcement and prosecution. • Improve on career development and the quality of police supervision. • Update policies and procedures to meet the standards of Best Practices as outlined by the State of Texas. Major Objectives of the Police Department • Always striving to enhance good public relations by exhibiting the heart of a servant to the public whom we have sworn "To Serve and protect". • Protect lives and property of all citizens equally, with our own lives if necessary, until justice prevails. • Patrol the City with a positive attitude and a determined focus toward deterring and detecting crimes, and apprehending those who commit those crimes. • Respond appropriately and professionally to all calls for police services. • Utilize and be receptive to new techniques and methods of investigations by encouraging innovative and proactive thinking of the investigators. 12000 POLICE Provide a more secure environment for the Citizens of Baytown and to enhance the quality of life in our • Reduction of the fear of crime, assisted by all City. officers in the Department. • Interface with the community and encourage the • Improvement of the Department image in the various community organizations to participate in community. the effort against criminal activity. • To raise awareness among the criminal element that crime will never be tolerated here and such acts will result in swift apprehension and vigorous prosecution. Actual Budgeted Estimated Projected Workload Measures 2011 -2012 2012 -2013 2012 -2013 2013 -2014 Calls for Service 46,950 46,175 47,574 49,000 Offense Reports Written 14,800 15,101 14,626 16,000 Prisoners Processed 6,242 6,806 6,428 7,100 Accident Reports 2,002 1,899 1,934 2,100 Total IA Complaints 24 31 27 35 Offenses Cleared 762 825 628 900 UCR Crimes 3,835 3,799 3,818 4,000 Number Violent Crimes (UCR) 225 209 290 250 Cases Inactivated 3,333 3,311 3,540 3,600 Cases Unfounded 29 20 120 25 Public Information Requests Data Lost 2,010 2,010 2,020 Performance Measures Citations Issued 16,120 13,613 18,406 14,000 County Misdemeanor Charges 1,377 1,464 1,318 1,500 Felony Charges 802 769 880 775 Local Warrant Arrests 1,895 2,057 1,842 2,100 Illegal Drugs Seized 201.8 lbs. 181.5 lbs. 33.4 lbs. 120 lbs. 5 -37 CITY OF BAYTOWN SERVICE LEVEL BUDGET 2000 POLICE Actual Budget Estimated Adopted Acct# Acct Description 2011 -12 2012 -13 2012 -13 2013 -14 7100 Personnel Services 71002 Regular Wages $ 9,474,630 $ 10,263,230 $ 10,017,507 $ 10,776,479 71003 Part Time Wages 5,703 - 11,313 59,280 71009 Overtime 476,167 462,723 728,686 484,032 71021 Health & Dental Insurance 1,399,505 1,701,900 12701,900 1,942,545 71022 TMRS 1,881,980 1,952,550 1,966,694 2,076,750 71023 FICA 743,380 763,664 797,526 813,835 71028 Workers Compensation 163,821 198,127 196,425 211,264 71041 Allowances 7,800 7,800 7,650 72800 71051 Non - Recurring Bonus 417,644 - - - 71091 Personnel Services Reimbursed (382) - - - Total Personnel Services 14,570,248 15,349,994 15,427,701 16,371,985 7200 Supplies 72001 Office 29,873 29,269 30,000 29,269 72002 Postage 7,805 8,500 8,000 8,500 72004 Printing 5,022 5,698 5,500 6,698 72005 Animal Feed 2,075 2,125 2,100 2,125 72006 Clothing Allowance 18,960 24,000 24,000 24,600 72007 Wearing Apparel 85,767 101,739 101,739 1162483 72016 Motor Vehicle 604,752 697,200 645,000 660,800 72021 Minor Tools 21,611 58,807 59,148 97,338 72026 Cleaning & Janitorial 12,058 13,791 2,915 13,791 72032 Medical 379 930 930 930 72036 Identification 29,316 35,143 34,706 35,159 72041 Educational 12,865 92,595 92,542 94,095 72061 Meeting Supplies 8,266 9,400 9,400 9,400 Total Supplies 838,749 1,079,197 1,015,980 1,099,188 7300 Maintenance 73001 Land 142294 18,932 20,570 182932 73011 Buildings 39,055 52,910 53,100 53,220 73027 Heating & Cooling System 15,866 18,446 16,708 18,446 73041 Furniture & Fixtures 3,876 3,986 4,000 4,486 73042 Machinery & Equipment 31,796 48,069 47,412 49,524 73043 Motor Vehicles 205,175 180,000 215,000 205,000 73046 Books 2,471 2,956 2,956 2,969 73053 Vehicle Repair- Collision 48,111 9,000 15,000 9,000 Total Maintenance 360,644 3341299 374,746 361,577 7400 Services 74001 Communication 8,590 10,185 9,880 10,185 74002 Electric Service 127,925 183,648 175,265 138,000 74004 Water & Sewer - 1,200 1,100 1,200 74005 Natural Gas 4,830 72768 7,700 5,280 74011 Equipment Rental 16,377 24,512 24,331 24,512 74021 Special Services 15,040 16,827 16,827 16,547 74026 Janitorial Services 26,201 43,147 44,082 43,147 74031 Wrecker Service 3,637 6,600 6,600 6,600 5 -38 CITY OF BAYTOWN SERVICE LEVEL BUDGET 2000 POLICE Actual Budget Estimated Adopted Acct# Acct Description 2011 -12 2012 -13 2012 -13 2013 -14 74036 Advertising 74041 Travel & Reimbursables 74042 Education & Training 74045 In -State Investigative Travel 74047 Support Of Prisoners 74071 Association Dues 74082 Confidential 74123 Instructor Fees 48,936 Total Services 7500 Sundry Charges 75061 Medical - Preemployment 75064 Medical Services 12,225 Total Sundry Charges Total Operating 8000 Capital Outlay 80001 Furniture & Equip <$5,000 82011 Building & Improvements 84042 Machinery & Equipment 84043 Motor Vehicles 85001 Motor Vehicles 85011 Engineering Total Capital Outlay 9000 Other Financing Uses 91351 To Capital Improvement Program Total Other Financing Uses TOTAL DEPARTMENT 550 3,500 3,500 3,500 28,834 - - - 40,795 102,925 103,365 113,974 1,930 4,276 4,276 42276 48,936 62,562 62,562 62,562 2,944 6,294 6,294 6,289 12,225 13,000 13,000 13,000 - 1,875 1,800 1,000 338,814 488,319 480,582 450,072 4,600 3,900 5,000 5,000 3,963 4,471 4,471 4,471 8,563 8,371 9,471 9,471 16,117,018 17,260,180 17,308,480 18,292,293 11,611 19,700 19,700 19,700 - 26,500 26,500 26,500 95,251 114,004 123,115 355,476 230,387 284,500 282,227 644,000 - - - 300,000 - - - 50,000 337,249 444,704 451,542 1,395,676 248,125 - - - 248,125 - - - $ 16,702,392 $ 17,704,884 $ 17,760,022 $ 19,687,969 5 -39 CITY OF BAYTOWN PROGRAM SUMMARY 12020 FIRE &EMS Program Description The Baytown Fire Department is an all- hazard risk management agency that consists of five major divisions: Administrative /Support, Operations, Emergency Medical Services, Prevention, and Training/Homeland Security. The Administrative /Support Services Division is responsible for organizing and directing the activities of the Baytown Fire Department. The Division provides strategic leadership and administrative support to the Department and ensures the citizens of Baytown receive effective fire and emergency medical service delivery. Fire Administration provides procurement, researches and analyzes performance and planning data, produces strategic and operational plans, plans and oversees construction of new and replacement facilities; analyzes operations for cost effectiveness, represents the department with government entities and other operating units, processes fire and EMS reports, and provides administrative and personnel support to all fire personnel. The Administrative staff coordinates with Human Resources for the recruitment and advancement of Fire Department personnel. Additionally, Administration establishes reviews, publishes and updates operational procedures and directives. The purpose of the Baytown Fire Department is to provide high quality, high value emergency and non - emergency services in a prompt, professional, compassionate manner and provide public education on fire and life safety issues. The Operations Division personnel provide the following services: fire and life safety education, fire suppression, emergency medical services, homeland security preparation and response, hazardous materials responses, technical rescue services, water rescue services and a variety of other emergency and non - emergency services. The Emergency Medical Division is responsible for responding to calls for assistance in the event of injury or medical emergencies. These include on scene stabilization and transport to proper medical facilities. Care given to patients ranges from basic first aid to advanced life support measures. The Fire Prevention Division is primarily responsible for community risk reduction. The Division delivers public education, fire investigations, code inspections of public and mercantile buildings, plans review, and code enforcement. The Division provides significant interface with other city, county, and governmental agencies. They ensure compliance with all fire and life safety codes. Properties that are inspected can range from day care centers, to assisted living facilities, schools, restaurants and other businesses. Additionally, some items that are 5 -40 inspected include fire extinguishers, fire protection sprinkler systems, fire suppression systems, fire alarm systems, and occupant loads. The overall objective of the Prevention Division is to inspect all commercial occupancies to reduce incidents of unintentional injuries and property loss from fire or other hazards, while simultaneously heightening the life safety awareness of our citizens. The Training/Homeland Security Division has the primary responsibility for critical issues dealing with terrorism, both domestic and foreign and interfaces with Federal, State, County and industrial leaders throughout the City of Baytown area to assess current threats and to stay apprised of Homeland Security issues. Special Services include the management of our Regional Hazardous Materials Program as well as confined space, high angle, water rescue and the EMS First Responder Program. The Division is responsible for the development and management of all training needs and works closely with all other divisions to ensure we meet the departmental training needs. Major Goals • Prevent all fire deaths. • Prevent property losses from fire. • Provide prompt, efficient out of hospital care to the level required to reduce pain and suffering. • Prevent death from sudden cardiac arrest and medical emergencies. • Prevent damage from natural and man-made disasters. • Prevent negative economic community impact. • Prevent acts of terrorism within the community. Major Objectives • Involve all personnel in all aspects of life and fire safety at their locations. • Involve the community in neighborhood targeted life and fire safety programs. • Establish manageable performance based accountability systems at all levels of the department. • Provide manageable emergency response based on national standards of care. • Provide cost efficient and effective service based on NFPA 1710, ISO, and community expectations. • Aggressively deliver community risk reduction life and fire safety education to the community. • Aggressively work to prevent hazardous conditions. • Consistently respond promptly to all requests for emergency services. • Consistently ensure our actions are safe, professional, efficient, and effective. • Actively coordinate our service with other agencies in the region. Actively seek to provide other community services within the scope of our mission. 12020 FIRE & EMS • Provide WMD /CBRNE/HazMat services to the community and region. • Obtain Best Practices as established by the Texas Fire Chiefs Association for the Department. • Obtain an ISO rating of 1 for the City of Baytown. Actual Workload Measures 2011 -12 1. Fire Engine/Ladder Responses 2. Ambulance Responses 3. No Transport / Patient Refusal 4. Patient Transports 5. Medical 1" Responder 6. HazMat/WMD Responses 7. Continuing Education (hours) 8. Plans Reviews 9. Code Inspections 10. Public Education Programs 11. BEAT Alley Program Performance Measures Budget Estimated Projected 2012 -13 2012 -13 2013 -14 1. NFPA 1710 percentage of total incidents within a five minute response time for Initial Unit (includes one minute for turnout time) 2. NFPA 1710 percentage of total incidents within a nine minute response time for a full first alarm response 3. NFPA 1710 percentage of total incidents within a five minute response time for First Responder at an emergency medical incident 4. NFPA 1710 percentage of total incidents within a nine minute response time for Advanced Life Support at an emergency medical incident 5. Advance Life Support Treatment within 15 -30 minutes 6. EMS Collection Ratio (All Receivables) 7. Civilian Injuries 8. Loss to Total Value Ratio 9. Civilian Fire Deaths 10. Investigations 11. Commercial Fires with Loss > $75,000 12. Residential Fires with a Loss > $25,000 13. Operate within budget constraints 67.27% 1,752 1,600 1,690 1,800 82% 8,420 8,110 8,400 8,424 65.02% 3,035 2,800 3,000 3,036 90% 5,385 5,000 5,300 5,388 62.6% 4,349 3,500 4,546 4,600 5 339 325 340 335 3.78% 7,432 14,500 15,964 20,200 0 360 396 340 350 1 907 1,648 850 900 Adults 2,689 1,442 2,500 2,500 Children 1,393 1442 2,000 1,500 Faculty 1049 1086 670 1,000 Students 10,690 10,903 10,991 12,000 1. NFPA 1710 percentage of total incidents within a five minute response time for Initial Unit (includes one minute for turnout time) 2. NFPA 1710 percentage of total incidents within a nine minute response time for a full first alarm response 3. NFPA 1710 percentage of total incidents within a five minute response time for First Responder at an emergency medical incident 4. NFPA 1710 percentage of total incidents within a nine minute response time for Advanced Life Support at an emergency medical incident 5. Advance Life Support Treatment within 15 -30 minutes 6. EMS Collection Ratio (All Receivables) 7. Civilian Injuries 8. Loss to Total Value Ratio 9. Civilian Fire Deaths 10. Investigations 11. Commercial Fires with Loss > $75,000 12. Residential Fires with a Loss > $25,000 13. Operate within budget constraints 67.27% 70% 65.70% 70% 91.12% 82% 93.96% 82% 66.09% 60% 65.02% 70% 90.10% 90% 90% 90% 98% 96% 96% 96% 62.6% 56% 56% 56% 7 5 6 5 3.10% 5.5% 3.78% 6.0% 1 0 1 0 65 118 90 100 1 2 1 2 17 12 12 14 100% 100% 100% 100% 5-41 CITY OF BAYTOWN SERVICE LEVEL BUDGET 2020 FIRE & EMS Actual Budget Estimated Adopted Acct# Acct Description 2011 -12 2012 -13 2012 -13 2013 -14 7100 Personnel Services 71002 Regular Wages $ 6,801,995 $ 8,632,777 $ 8,313,399 $ 9,625,551 71003 Part Time Wages 9,680 44,756 43,844 - 71009 Overtime 355,408 509,372 511,472 619,472 71021 Health & Dental Insurance 943,210 1,255,660 1,198,295 1,509,750 71022 TMRS 1,354,732 1,667,995 1,615,627 1,892,913 71023 FICA 538,407 664,011 660,041 747,191 71028 Workers Compensation 112,261 156,067 149,702 171,877 71041 Allowances 25,800 25,800 25,200 25,800 71051 Non - Recurring Bonus 288,658 - - - Total Personnel Services 10,430,151 12,956,438 12,517,580 14,592,554 7200 Supplies 72001 Office 10,430 10,508 12,080 11,100 72002 Postage 388 6,525 6,495 7,800 72004 Printing 792 4,428 4,153 5,000 72006 Clothing Allowance 3,691 3,840 3,831 41440 72007 Wearing Apparel 120,266 189,694 189,567 210,947 72016 Motor Vehicle 125,485 206,064 190,220 227,036 72021 Minor Tools 17,915 16,225 16,162 16,225 72026 Cleaning & Janitorial 9,682 10,787 10,699 10,898 72031 Chemical 7,884 11,796 11,263 11,796 72032 Medical 2,125 83,807 83,687 96,879 72036 Identification 315 600 450 600 72041 Educational 22,417 25,511 25,511 27,341 72045 Computer Software Supply - 200 200 - Total Supplies 321,390 569,985 554,318 630,062 7300 Maintenance 73001 Land 5,581 5,821 5,057 5,821 73011 Buildings 45,790 49,450 51,955 49,450 73027 Heating & Cooling System 10,510 7,350 7,116 7,350 73041 Furniture & Fixtures 4,157 2,500 2,988 2,500 73042 Machinery & Equipment 24,079 42,504 40,705 43,702 73043 Motor Vehicles 246,918 182,178 184,962 169,188 Total Maintenance 337,035 289,803 292,783 278,011 7400 Services 74001 Communication 2,425 4,161 2,600 4,161 74002 Electric Service 79,659 75,898 72,153 82,000 74005 Natural Gas 11,981 19,451 16,594 18,760 74011 Equipment Rental 3,231 4,000 3,435 4,000 74021 Special Services 166,101 12,285 12,248 12,285 74026 Janitorial Services 7,444 7,445 7,445 7,445 74032 Computer Programming - 1,950 1,950 1,950 74041 Travel & Reimbursables 34,158 - - - 74042 Education & Training 16,340 86,265 84,733 98,259 74051 Non -City Facility Rental 3,000 41420 4,420 4,420 74071 Association Dues 2,665 7,214 7,110 7,255 Total Services 327,004 223,089 212,688 240,535 5-42 CITY OF BAYTOWN SERVICE LEVEL BUDGET 2020 FIRE & EMS Actual Budget Estimated Adopted Acct# Acct Description 2011 -12 2012 -13 2012 -13 2013 -14 7500 Sundry Charges 75001 Contributions 252 540 540 540 75086 Interest Expense 19,962 - - - Total Sundry Charges 20,214 540 540 540 Total Operating 11,435,794 14,039,855 13,577,909 15,741,702 8000 Capital Outlay 80001 Furniture & Equip <$5,000 141,801 66,360 65,810 20,700 82011 Building & Improvements - 10,000 9,998 75,000 84041 Furniture & Fixtures - 80,600 5,600 13,200 84042 Machinery & Equipment 30,581 155,136 88,825 100,000 84043 Motor Vehicles - 38,132 38,132 73,132 84045 Radio & Testing Equipment - 31,500 31,455 - 84052 Heavy Equipment - - - 28,884 84061 Other Equipment - 21,750 21,733 31,750 86011 Capital Lease Payments - 140,762 140,762 - Total Capital Outlay 172,382 544,240 402,315 342,666 9000 Other Financing Uses 91351 To Capital Improvement Program 140,000 - - - Total Other Financing Uses 140,000 - - - TOTAL DEPARTMENT $ 11,748,176 $ 14,584,095 $ 13,980,224 $ 16,084,368 5-43 CITY OF BAYTOWN PROGRAM SUMMARY 2025 COMMUNICATIONS Program Description The Communications Department is a consolidated communications center responsible for dispatching all critical services provided by the City of Baytown. The Department serves as the telecommunications interface between the public and all emergency services (Police, Fire and EMS), as well as General Governmental services. The telecommunicators maintain excellent customer service while communicating with the public and public safety responders. Major Goals • Improve the productivity, efficiency, and delivery of the Department's customer service. • Improve interdepartmental communications. • Improve productivity and efficiency of 9 -1 -1 telecommunications operations. • Improve accountability of public safety and code enforcement personnel in the field. • Achieve Intermediate and Advanced Telecommunicator TCLEOSE certifications for all eligible telecommunicators. Major Objectives • Improve customer service systems for internal and external customers. • Create methods to improve departmental operating efficiency. • Improve public awareness of emergency communications services. • Complete architectural and engineering design parameters for 9 -1 -1 center to enable construction to begin. • Seek grants, awards, and other funding opportunities for Communications resources. • Increase training opportunities for all telecommunicators. 5-44 Actual Estimated Projected Workload Measures 2011 -12 2012 -13 2013 -14 1. 9 -1 -1 Calls Handled 68,841 75,077 85,488 2. Non - Emergency Calls Handled 182,491 185,274 210,967 3. Calls for Service Dispatched 60,642 63,674 72,504 5-44 CITY OF BAYTOWN SERVICE LEVEL BUDGET 2025 COMMUNICATIONS Actual Budget Estimated Adopted kcct# Acct Description 2011 -12 2012 -13 2012 -13 2013 -14 7100 Personnel Services 71002 Regular Wages $ 679,238 $ 799,871 $ 761,164 $ 807,209 71003 Part Time Wages 9,340 10,598 3,939 3,890 71009 Overtime 48,467 55,184 51,045 53,889 71021 Health & Dental Insurance 104,975 1922150 192,150 211,365 71022 TMRS 138,431 149,952 147,189 158,700 71023 FICA 56,691 60,798 60,985 63,218 71028 Workers Compensation 973 1,109 1,035 1,110 71051 Non - Recurring Bonus 36,743 - - - Total Personnel Services 1,074,858 1,269,662 1,217,507 1,299,381 7200 Supplies 72001 Office 685 850 850 850 72002 Postage 138 300 350 400 72004 Printing 544 600 400 400 72021 Minor Tools 141 800 800 500 72061 Computer Software Supply - - - 800 Total Supplies 1,508 2,550 2,400 2,950 7300 Maintenance 73011 Buildings 1,295 - - - 73042 Machinery & Equipment 581 3,000 1,000 1,000 Total Maintenance 1,876 3,000 1,000 1,000 7400 Services 74001 Communication 976 1,000 500 800 74011 Equipment Rental 159,796 - - - 74041 Travel & Reimbursables 1,735 - - - 74042 Education & Training 9,985 9,000 9,000 9,500 74071 Association Dues 610 500 500 500 Total Services 173,102 10,500 10,000 10,800 Total Operating 1,251,344 1,285,712 1,230,907 1,314,131 8000 Capital Outlay 80001 Furniture & Equip <$5,000 1,732 3,000 3,000 3,000 Total Capital Outlay 1,732 3,000 3,000 3,000 TOTAL DEPARTMENT $ 1,253,076 $ 1,288,712 $ 1,233,907 $ 1,317,131 545 CITY OF BAYTOWN PROGRAM SUMMARY 2030 EMERGENCY MANAGEMENT Program Description The Office of Emergency Management coordinates all City -wide planning, preparation, mitigation, and response for major incidents, disasters, and homeland security issues. Emergency Management also operates, manages and maintains several community emergency warning systems including: the federally licensed AM 1610 Emergency Radio System and the Community Chemical Emergency Warning Siren System. OEM also manages and co- chairs, with industry, the Local Emergency Planning Committee (LEPC) a Superfund Amendments and Reauthorization Act (SARA) mandated community hazardous materials planning, community awareness & education, and information committee. Emergency Management is responsible to coordinate FEMA and Homeland Security Grants, pre -and post - disaster federal and state funding, and facility hardening projects. The ASK BAYTOWN INFOLINE, the INFOWEB, and 5311 is operated and managed by OEM and is a multi -media portal for citizen questions, concerns or complaints. We also operate and manage the State of Texas Emergency Assistance Registry (STEAR), also known as Texas 211, which routes all of our citizens for emergency evacuations to the Baytown 5311 Customer Services Representatives to validate and coordinate medical special needs evaluations and evacuations. Additionally, since 2011 OEM has been regulating all custodial care facilities in which 3 or more people reside and receive care. Annually, we conduct comprehensive reviews of these facilities, issue facility permits, and help them create and maintain mandatory emergency plans for their residents. Major Goals • Improve the productivity, efficiency, and delivery of the Department's customer service. • Improve Citizen issues, concerns, and complaint management and tracking by replacing GovQA. • Improve Disaster Planning and preparation of City Staff & departments. • Coordinate City-Wide disaster training and exercises. • Improve community disaster readiness and resilience. • Improve /upgrade Public Emergency Warning System. • Provide for First Responder Deployment post - disaster. Major Objectives • Improve customer service systems for internal and external customers. • Create methods to improve departmental operating efficiency. • Improve community emergency information services. • Replace the citizen issue status and tracking (GovQA) with a more user friendly, adaptable on -line system. • Complete COOP planning and create City-Wide pandemic plan. • Complete the total replacement of all AM 1610 radio transmitters, towers, and infrastructure. • Deliver at least 2 quality CERT programs annually. • Manage and provide for CERT continuing education and training opportunities. • Deliver at least two major community-wide disaster preparedness outreach programs. • Coordinate design and delivery of at least 3 TDEM/DHS approved exercises for City Staff. • Update and maintain City Basic Emergency Management Plan and 23 annexes. • Maintain personnel competence through providing and facilitating city-wide training & education. • Maintain and Improve Employee Disaster Staging Plan to include Humble Civic Center Plan. • Improve Web Page and manage social media information sharing with community • Validate and correct Texas 211 (STEAR) prior to Hurricane Season 2014. • Seek Grants, Awards, and other funding opportunities for Emergency Management. • Automate Resident Evacuation Registration. • Improve post- disaster EOC communications and internet access through the use of technology. • Reduce the demand for frequent regional travel by utilizing videoconferencing capabilities. Workload Measures Actual 2012 -13 Budget 2012 -13 Estimated 2012 -13 Projected 2013 -14 1. Percent Warning Sirens Operational 24/7 97% 97% 97% 97% 2. Preparedness Training & Exercises Delivered 2 2 4 6 3. Residents Attending Community Outreach/Education 4000 3,500 3800 4000 4. 5311 Resident Questions Resolved within 24 hrs 85% 85% 85% 85% 5. GovQA Resident Issues Completed within 10 days 85% 85% 85% 85% 6. State Emergency Planning Classification Advanced Advanced Advanced Advanced 7. Custodial Care facilities with Permits 30 30 35 33 546 CITY OF BAYTOWN SERVICE LEVEL BUDGET 2030 EMERGENCY MANAGEMENT Actual Budget Estimated Adopted Acct# Acct Description 2011 -12 2012 -13 2012 -13 2013 -14 71UU Personnel Services 71002 Regular Wages $ 226,732 $ 234,888 $ 232,393 $ 239,986 71009 Overtime 2,382 3,863 5,215 3,900 71021 Health & Dental Insurance 41,646 45,750 45,750 50,325 71022 TMRS 43,562 43,429 43,167 44,948 71023 FICA 17,074 17,123 17,581 17,267 71028 Workers Compensation 307 306 304 312 71051 Non - Recurring Bonus 11,161 - - - Total Personnel Services 342,864 345,359 344,410 356,738 7200 Supplies 72001 Office 7,755 7,600 7,600 7,600 72002 Postage 634 1,200 1,200 1,400 72004 Printing 2,079 2,700 2,500 21,700 72007 Wearing Apparel 460 750 750 750 72011 Disaster Supplies 10,584 12,000 15,000 12,000 72016 Motor Vehicle 5,351 6,000 6,000 6,000 72021 Minor Tools 2,675 3,000 3,000 3,000 72026 Cleaning & Janitorial 976 1,500 12000 1,500 72041 Educational 2,885 4,000 4,000 4,000 72045 Computer Software Supply 5,991 6,000 6,000 6,000 72061 Meeting Supplies 749 1,500 1,500 1,500 Total Supplies 40,139 46,250 48,550 46,450 7300 Maintenance 73001 Land 1,326 4,025 4,000 4,025 73011 Buildings 4,048 6,500 6,500 6,500 73027 Heating & Cooling System - 2,500 2,500 2,500 73039 Miscellaneous 806 2,500 2,500 2,500 73041 Furniture & Fixtures 460 1,000 12000 1,000 73042 Machinery & Equipment 5,941 6,500 6,500 6,500 73043 Motor Vehicles 5,374 7,000 7,000 7,000 73045 Radio & Testing Equipment 931 2,000 2,000 2,000 73048 Signal Systems 185 11,500 11,000 7,000 Total Maintenance 19,071 43,525 43,000 39,025 7400 Services 74001 Communication 24,810 33,000 33,000 33,000 74002 Electric Service 16,089 15,920 14,000 16,000 74005 Natural Gas 191 1,000 1,000 220 74011 Equipment Rental 3,260 7,000 7,000 7,000 74020 Outside Contracts 48,413 58,000 58,000 84,500 74021 Special Services 2,724 6,475 6,400 3,975 74026 Janitorial Services 5,641 7,200 7,200 7,200 74041 Travel & Reimbursables 8,089 - - - 74042 Education & Training 1,957 15,190 15,000 15,190 5-47 CITY OF BAYTOWN SERVICE LEVEL BUDGET 2030 EMERGENCY MANAGEMENT Actual Budget Estimated Adopted Acct# Acct Description 2011 -12 2012 -13 2012 -13 2013 -14 74071 Association Dues 540 1,050 1,050 950 74210 General Liability Ins 52 - - - 74220 Errors & Omissions 74 - - - 74281 Employee Fraud 4 - - - Total Services 111,844 144,835 142,650 168,035 7500 Sundry Charges 75086 Interest Expense 246 - - - Total Sundry Charges 246 - - - Total Operating 514,164 579,969 578,610 610,248 8000 Capital Outlay 80001 Furniture & Equip <$5,000 4,371 - - - 84042 Machinery & Equipment - 80,000 - 80,000 85001 Construction - - 80,000 - 86011 Capital Lease Payment - 22,455 22,455 32,000 Total Capital Outlay 4,371 102,455 1023,455 112,000 9000 Other Financing Uses 91351 To Capital Improvement Program - 49,170 49,170 - Total Other Financing Uses - 49,170 49,170 - TOTAL DEPARTMENT $ 518,535 $ 731,594 $ 730,235 $ 722,248 5-48 CITY OF BAYTOWN SERVICE LEVEL BUDGET 2040 EMERGENCY MEDICAL SERVICES *The EMS divison merged into the Fire Department during FYI 3. Actual Budget Estimated Adopted acct# Acct Description 2011 -12 2012 -13 2012 -13 2013 -14 7100 Personnel Services 71002 Regular Wages $ 1,130,910 317,161 $ 317,161 $ - 71003 Part Time Wages 16,773 5,285 5,285 - 71009 Overtime 221,639 68,019 68,019 - 71021 Health & Dental Insurance 203,722 57,365 57,365 - 71022 TMRS 257,404 69,910 69,910 - 71023 FICA 102,699 27,958 27,958 - 71028 Workers Compensation 19,289 5,326 5,326 - 71051 Non - Recurring Bonus 68,063 - - - Total Personnel Services 2,020,499 551,024 551,024 - 7200 Supplies 72001 Office 3,164 592 592 - 72002 Postage 4,428 1,275 1,275 - 72004 Printing 1,496 572 572 - 72007 Wearing Apparel 3,387 48 48 - 72016 Motor Vehicle 61,101 13,772 13,772 - 72021 Minor Tools 16 - - - 72026 Cleaning & Janitorial 1,253 111 111 - 72032 Medical 84,629 13,072 13,072 - 72045 Computer Software Supplies 200 - - - Total Supplies 159,674 29,442 29,442 - 7300 Maintenance 73011 Buildings 3,828 - - - 73041 Furniture & Fixtures 3,340 - - - 73042 Machinery & Equipment 2,051 - - - 73043 Motor Vehicles 547 10 10 - Total Maintenance 9,766 10 10 - 7400 Services 74002 Electric Service 1,213 525 525 - 74005 Natural Gas 132 549 549 - 74021 Special Services 8,500 - - - 74032 Computer Programming 50 - - - 74041 Travel & Reimbursables 3,289 - - - 74042 Education & Training 6,659 1,994 1,994 - 74071 Association Dues 1,490 41 41 - Total Services 21,333 3,109 3,109 - Total Operating 2,211,272 583,585 583,585 TOTAL DEPARTMENT $ 2,211,272 $ 583,585 $ 583,585 $ - 549 CITY OF BAYTOWN PROGRAM SUMMARY 3000 PUBLIC WORKS ADMINISTRATION Program Description The administrative support staff maintains service and maintenance records for Public Works/Utilities. The support staff is also responsible for handling all personnel related duties such as time keeping, payroll data forms, workers compensation, and all clerical related duties necessary for the Director of Public Works and both Assistant Directors. The staff responds to residents' needs both in person and by telephone; and maintains excellent customer service. The support staff is responsible for dispatching work orders to the field crews via radio and also acts as a liaison among the field crews, citizens and supervisors. The support staff ensures all purchases made are in compliance with the budget as well as monitoring contracts to ensure expenditures does not exceed contract amounts. Major Goals • Respond to citizen concerns and dispatch to the appropriate division within a reasonable time frame. • Maintain excellent service to the citizens when they come to Public Works or call on the telephone. Major Objectives • Provide accurate and complete information to citizens calling Public Works. • Accurately enter payroll data for all Public Works employees. • Monitor customer satisfaction reports and provide above average customer service at all levels. Workload Measures Actual 2011 -12 Budget 2012 -13 Estimated 2012 -13 Projected 2013 -14 1. Telephone Calls 30% 30% 30% 30% 2. Dispatch calls routed to proper division. 20% 30% 30% 30% 3. Assist Citizens or Employees 40% 40% 40% 40% 4. Accountability /recordable work time 100% 100% 100% 100% Performance Measures 1. Customer dissatisfaction reports 5% 5% 3% 3% 2. Answering telephone calls on first ring 95% 95% 95% 95% 3. Accurate information to citizens 95% 95% 95% 95% 5 -50 CITY OF BAYTOWN SERVICE LEVEL BUDGET 3000 PUBLIC WORKS ADMINISTRATION Actual Budget Estimated Adopted Acct# Acct Description 2011 -12 2012 -13 2012 -13 2013 -14 7100 Personnel Services 71002 Regular Wages $ 183,393 $ 189,245 $ 191,758 $ 158,266 71009 Overtime 1,172 3,082 3,082 1,494 71021 Health & Dental Insurance 35,839 36,600 36,600 30,195 71022 TMRS 35,820 35,659 35,735 30,107 71023 FICA 14,421 14,303 14,692 11,842 71028 Workers Compensation 253 251 252 210 71041 Allowances 3,600 3,600 3,531 3,600 71051 Non - Recurring Bonus 9,410 - - - Total Personnel Services 283,908 282,740 285,650 235,714 7200 Supplies 72001 Office 14,616 16,000 16,000 16,000 72002 Postage 217 2,000 1,000 500 72026 Cleaning & Janitorial 10,846 9,000 9,000 11,000 72032 Medical 145 400 400 400 72041 Educational 525 1,250 1,000 500 Total Supplies 26,349 28,650 27,400 28,400 7300 Maintenance 73011 Buildings 32,344 24,400 35,000 27,000 73027 Heating & Cooling System 7,812 5,000 12,000 8,000 73041 Furniture & Fixtures 817 - 809 - Total Maintenance 40,973 29,400 47,809 35,000 7400 Services 74001 Communication 3,009 3,585 2,500 - 74002 Electric Service 49,381 53,000 53,000 49,000 74005 Natural Gas 4,307 9,000 9,000 4,730 74011 Equipment Rental 2,617 2,640 2,640 2,640 74026 Janitorial Services 9,069 10,450 10,450 10,900 74041 Travel & Reimbursables 768 - - - 74042 Education & Training 4,797 6,000 7,000 6,000 74071 Association Dues 170 400 400 400 Total Services 74,118 85,075 84,990 73,670 Total Operating 425,348 425,865 445,849 372,784 TOTAL DEPARTMENT $ 425,348 $ 425,865 $ 445,849 $ 372,784 5 -51 CITY OF BAYTOWN PROGRAM SUMMARY 3010 STREETS &DRAINAGE Program Description The Streets Maintenance Division includes two street sweepers for cleaning the streets. The division operates two asphalt- patching crews that repair potholes, make repairs to streets due to utility work, tie in new driveways and maintain city access and parking facilities. One street maintenance crew operates to repair and maintain concrete streets and sidewalks. This crew also assists the drainage maintenance crews with needed -concrete work and when work is being performed in the CDBG target area. The Drainage Division utilizes one crew to maintain drainage facilities, including cleaning of roadside ditches on an approximate five -year schedule, sets drainage pipe for residents as required and repairs storm drain inlets and lines. This division also includes a capital drainage improvement crew that makes drainage system improvements such as new structures, major system upgrades, and area drainage system realignments. Major Goals • Respond to citizen's service request in a timely manner. • Increase the productivity of the drainage maintenance and capital drainage crews. • Increase the productivity of the concrete crew by cross training personnel. • Do more preventive repairs on streets. • Repair; replace sidewalks, driveways, curb & gutters, streets within reasonable and acceptable timely manner. Major Objectives • More efficient scheduling of workload. • Hold our employees more accountable for the quality of their work. • Improve Customer Service • Restore property to same or better conditions. Workload Measures Actual 2011 -12 Budget 2012 -13 Estimated 2012 -13 Projected 2013 -14 1. Number of street cutouts — full depth 150 150 150 150 repairs 2. Frequency of sweeping a. Residential 4 4 4 4 b. Main thoroughfares 12 12 12 12 3. Drainage maintenance linear feet 10,000 10,000 10,000 16,000 4. Number of pipe jobs a. New driveways installed —jobs 12 12 12 12 b. Ditches piped -jobs 12 12 12 12 5. Number potholes repaired 3,000 3,000 3,000 2,500 6. Concrete production- cubic yards (new) 1,300 Performance Measures 1. Square yard pavement replaced 15,000 15,000 15,000 10,000 2. Percentage of sweeping done on time. 98% 98% 98% 98% 3. Footage of pipe installed a. Driveways piped -ft. 240 240 240 240 b. Ditches piped -ft. 1,500 1,500 1,500 1,500 4. Miles swept (new) 950 950 5. Concrete delivered -cubic yards (new) 1,300 5 -52 CITY OF BAYTOWN SERVICE LEVEL BUDGET 3010 STREETS & DRAINAGE Actual Budget Estimated Adopted Acct# Acct Description 2011 -12 2012 -13 2012 -13 2013 -14 7100 Personnel Services 71002 Regular Wages $ 598,759 $ 731,962 $ 673,173 $ 716,790 71009 Overtime 30,068 30,894 30,894 29,430 71021 Health & Dental Insurance 135,599 192,150 192,150 211,365 71022 TMRS 120,165 138,764 130,298 142,233 71023 FICA 47,708 545462 52,570 54,184 71028 Workers Compensation 21,713 30,246 27,438 30,472 71051 Non - Recurring Bonus 33,971 - - - Total Personnel Services 987,983 1,178,478 11106,523 1,184,474 7200 Supplies 72007 Wearing Apparel 10,257 14,800 14,800 14,800 72016 Motor Vehicle 92,589 80,000 70,000 72,000 72021 Minor Tools 7,110 5,600 7,100 5,600 72031 Chemical 243 850 850 850 Total Supplies 110,199 101,250 92,750 93,250 7300 Maintenance 73025 Streets Sidewalks & Curbs 221,020 128,000 220,000 250,000 73026 Storm Drains 35,290 55,000 55,000 40,000 73042 Machinery & Equipment - - 319 - 73043 Motor Vehicles 131,882 191,500 151,500 156,500 Total Maintenance 388,192 374,500 426,819 446,500 7400 Services 74001 Communication 483 - - - 74021 Special Services 12,319 15,000 151)000 15,000 74041 Travel & Reimbursables 25 - - - 74042 Education & Training 7,887 8,000 10,916 8,000 74071 Association Dues 220 400 - 400 Total Services 20,934 23,400 25,916 23,400 7500 Sundry Charges 75086 Interest Expense 471 - - - Total Sundry Charges 471 - - - Total Operating 1,507,779 1,677,628 1,6525008 1,747,624 8000 Capital Outlay 83025 Streets Sidewalks & Curbs 292,662 250,000 250,000 250,000 83026 Storm Drains 94,754 80,000 80,000 80,000 84043 Motor Vehicles - - - 185,000 86011 Capital Lease Payments - 32,354 32,354 32,354 Total Capital Outlay 387,416 362,354 3625354 547,354 TOTAL DEPARTMENT $ 1,895,195 $ 2,039,982 $ 2,014,362 $ 2,294,978 5 -53 CITY OF BAYTOWN PROGRAM SUMMARY 3020 TRAFFIC CONTROL Program Description The Traffic Control Operations Division conducts traffic - engineering studies, receives and investigates traffic requests, recommends installation and removal of traffic control devices in conformance with the latest revision of the Texas Manual of Uniform Traffic Control Devices. This division also installs, maintains and repairs all traffic control devices. These devices include traffic signals, flashing beacons, signs, barricades and pavement markings. Traffic studies performed include turning movement counts, 24 -hour volume counts, collision diagrams, speed, and delay studies. Major Goals • Improve the safety and efficiency of the street system by the timely maintenance and installation of approved traffic control devices. • Assist other departments /divisions in the application of signs and markings to provide information and direction for parking and access to city facilities. Workload Measures Review of existing traffic controls to insure continuing applicability with changing demands. Provide timely response for the repair of traffic control devices giving priority to regulatory signs and traffic signals. Major Objectives • Improve sign maintenance criteria. • Continue street marker replacement to meet MUTCD mandate. • Retro Reflectivity Sign Replacement Actual Budget Estimated Projected 2011 -12 2012 -13 2012 -13 2013 -14 1. Number of Request for Traffic Study 6 3 6 6 2. Sign Fabrication 1,500 2,100 2,000 1500 3. Sign Maintenance 1,000 1,860 1,000 1500 4. Traffic Signal Service Calls 350 300 350 350 5. Traffic Signal Preventative Maintenance 150 100 150 150 6. Freeway lighting fixtures 150 370 50 25 Performance Measures 1. Traffic Studies Complete 6 6 6 6 2. Signal Calls responded to within 1 hour 98% 90% 90% 90% 3. Safety Street Lighting Repaired 60 50 60 60 4. Annual Signal Maintenance 100% 100% 100% 100% 5. Linear feet of pavement markings /painted 57,142 50,000 50,000 50,000 5 -54 CITY OF BAYTOWN SERVICE LEVEL BUDGET 3020 TRAFFIC CONTROL Actual Budget Estimated Adopted kcct# Acct Description 2011 -12 2012 -13 2012 -13 2013 -14 7100 Personnel Services 71002 Regular Wages $ 232,824 $ 314,889 $ 273,465 $ 304,964 71009 Overtime 13,413 15,450 15,450 15,462 71021 Health & Dental Insurance 45,918 86,925 86,925 95,618 71022 TMRS 46,819 60,088 53,223 59,055 71023 FICA 18,626 23,981 21,746 23,597 71028 Workers Compensation 4,890 7,732 6,665 7,875 71051 Non- Recurring Bonus 12,001 - - - Total Personnel Services 374,491 509,065 457,474 506,571 7200 Supplies 72007 Wearing Apparel 4,158 5,000 5,000 5,000 72016 Motor Vehicle 18,469 20,000 18,000 20,000 72021 Minor Tools 1,327 2,550 2,550 2,550 72026 Cleaning & Janitorial 383 600 400 400 72056 Street Marking 52,780 100,000 100,000 100,000 Total Supplies 77,117 128,150 125,950 127,950 7300 Maintenance 73011 Buildings 2,809 2,500 1,500 2,500 73027 Heating & Cooling System 618 - - - 73028 Electrical Maintenance 42,699 50,000 50,000 50,000 73042 Machinery & Equipment 800 1,000 1,000 1,000 73043 Motor Vehicles 34,926 30,000 30,000 30,000 73044 Street Signs 51,844 75,000 70,000 75,000 73048 Signal Systems 151,422 100,000 120,000 100,000 73049 Barricades 2,969 10,000 10,000 10,000 Total Maintenance 288,087 268,500 282,500 268,500 7400 Services 74001 Communication 2,237 1,970 1,000 1,970 74002 Electric Service 99,798 95,470 95,470 100,000 74021 Special Services 50,206 40,000 40,000 30,000 74041 Travel & Reimbursables 671 - - - 74042 Education & Training 5,267 3,500 3,500 4,000 74071 Association Dues 100 500 500 - Total Services 158,279 141,440 140,470 135,970 Total Operating 897,974 1,047,155 1,006,394 1,038,991 9000 Other Financing Uses 91351 To Capital Improvement Program 255,000 150,000 150,000 - Total Other Financing Uses 255,000 150,000 150,000 - TOTAL DEPARTMENT $ 1,152,974 $ 11197,155 $ 1,156,394 $ 1,038,991 5 -55 CITY OF BAYTOWN PROGRAM SUMMARY 13030 ENGINEERING Program Description Provide professional engineering services for publicly funded Capital Improvement Projects (CIP) and oversees other publicly and privately funded infrastructure projects. Plan, program, design, and manage construction and engineering projects for improvement and expansion of municipal infrastructure. Develop and analyze courses of action for project development and recommend the best strategy for construction and engineering of CIP. Provide information to the public and other City departments as requested. Major Goals • Improve management of Capital Improvement Projects to ensure quality construction; and that it is completed on schedule and within budget. • Improve City services by reducing the backlog of maintenance and repair activities through Capital Improvement Projects, providing timely customer responses, and enforcing warranty issues. • Provide a thorough review of construction drawings and plats submitted for approval through the Development Review Committee in a timely manner. • Increase the use of technology to reap the benefits of cost/time savings, and increased productivity. • Improve the professional working relationship with: the citizens of Baytown; other City departments; community organizations; local, State, and Federal agencies; consulting engineers; and contractors. Major Objectives • Assist with the implementation of the National Pollution Discharge Elimination System (NPDES), Phase II storm water management program and permitting process. • Continue to improve the review of development drawing and plat review through the Development Review Process. Continually review and update standard detail sheet specifications to keep up with technological advances in materials and methods of construction (ongoing). Review and update standard specifications to keep up with technological advances in materials and methods of construction. ➢ Review and update ordinances. ➢ Review and revise policies. • Maintain and update Microsoft Project Management software system for design/construction projects. Continue to improve on the tracking of internal documents. Continually review and fine -tune checklists used for review of construction plans and plats. • Conduct informational meetings with contractors and sub - contractors. • Continue to develop and maintain a master Capital Improvement Program (CIP) schedule for departmental/administration use. Workload Measures Actual 2011 -12 Budget 2012 -13 Estimated 2012 -13 Projected 2013 -14 1. Surveys performed (construction, design, fact- 297 300 300 300 finding, and misc.) 2. Projects inspected in -house (design, utility 75 75 95 95 commercial, misc., and emergent projects) 3. Projects inspected by outside firm 30 2 2 2 4. Projects designed by in -house 15 15 40 40 5. Projects designed by outside firm 25 15 25 25 Performance Measures 1. Plats reviewed within 10 days 100% 100% 100% 100% 2. Construction Contracts completed within contract time 100% 100% 100% 100% 3. Design Contracts completed within contract time 90% 100% 100% 100% 4. Residential Plans Review 1 to 5 Days N/A N/A N/A N/A 5. Commercial Plans Review 1 to 20 Days 95% 100% 100% 100% 6. Pipelines reviewed 1 to 20 Days 100% 100% 100% 100% 5 -56 CITY OF BAYTOWN SERVICE LEVEL BUDGET 3030 ENGINEERING Actual Budget Estimated Adopted kcct# Acct Description 2011 -12 2012 -13 2012 -13 2013 -14 7100 Personnel Services 71002 Regular Wages $ 510,062 $ 572,847 $ 554,640 $ 589,147 71009 Overtime 1,904 7,370 7,370 12,370 71021 Health & Dental Insurance 75,711 91,500 91,500 100,650 71022 TMRS 99,052 107,004 102,910 111,707 71023 FICA 39,227 41,863 41,810 43,403 71028 Workers Compensation 1,206 1,347 1,335 11,404 71041 Allowances 6,935 7,800 8,238 9,600 71051 Non - Recurring Bonus 27,441 - - - Total Personnel Services 761,538 829,731 807,803 868,281 7200 Supplies 72001 Office 6,413 8,400 8,400 9,000 72002 Postage 580 700 700 750 72004 Printing 156 600 600 800 72007 Wearing Apparel 785 800 800 1,000 72016 Motor Vehicle 14,325 15,000 15,000 15,000 72021 Minor Tools 447 1,000 1,000 1,000 72045 Computer Software Supply - - - 9,026 72061 Meeting Supplies 574 600 600 600 Total Supplies 23,280 27,100 27,100 37,176 7300 Maintenance 73041 Furniture & Fixtures - 2,000 2,000 500 73043 Motor Vehicles 10,248 9,000 9,000 121,000 Total Maintenance 10,248 11,000 11,000 12,500 7400 Services 74001 Communication 1,203 2,280 2,280 - 74041 Travel & Reimbursables 2,331 - - - 74042 Education & Training 4,358 7,000 7,000 9,000 74051 Non -City Facility Rental - - - 2,820 74071 Association Dues 1,088 1,170 1,170 2,215 Total Services 8,980 10,450 10,450 14,035 Total Operating 804,046 878,281 856,353 931,992 8000 Capital Outlay 80001 Furniture & Equip <$5,000 22911 3,000 3,000 16,000 Total Capital Outlay 22911 32000 3,000 16,000 TOTAL DEPARTMENT $ 806,957 $ 881,281 $ 859,353 $ 947,992 5 -57 CITY OF BAYTOWN PROGRAM SUMMARY 4000 PUBLIC HEALTFI Program Description The Department consists of five divisions: Environmental Health, Mosquito Control, Neighborhood Protection, Storm Water Management, and Animal Services. The Department is responsible for the public environmental health concerns of the City. Included programs are: food establishment permits and inspections, public swimming pool permits and inspections, vector control (mosquito related public health and nuisance issues), environmental pollution complaints, neighborhood public nuisance complaints (high grass, weeds, illegal dumpsites and junk vehicles), public education and information opportunities, major scheduled clean up activities, storm water quantity and quality issues and quality animal services. Major Goals • Prevention of food borne illness or disease and/or disease transmission to and between humans. • Improvement of access to public and environmental health information and issues by the general public. • Increase the number of properties maintained in compliance within the City. • Increase public awareness and understanding of environmental health, mosquito control, animal services, litter abatement and storm water issues. • Maintain infrastructure and resources to effectively meet the needs of the community. Major Objectives • Continuation of standardized risk assessment and inspection program for food establishments, mosquito control, neighborhood protection and storm water. • Improve compliance resolution percentages of complaints in all divisions. • Improve web site access and establish routine information updates both on web site and in local media. • Maintain minimal levels of acceptable services and programs. • Provide quality animal services at the Animal Services Shelter and Adoption Center. Workload Measures Actual 2011 -12 Budget 2012 -13 Estimated 2012 -13 Projected 2013 -14 1. Food service establishment permits 498 480 500 500 2. Temporary events 226 230 230 230 3. Public pools inspected 90 90 90 90 4. Mosquito control miles sprayed/larvicided 15,576 16,000 16,000 16,000 5. Neighborhood Protection complaints 5,429 6,000 5,000 5,500 6. Neighborhood Protection miles surveyed 17,212 18,000 18,300 18,000 7. Neighborhood Protection scheduled clean up events 4 5 4 4 8. Animal pickups 3,527 4,500 4,000 4,000 9. Animal redemptions 369 600 460 500 10. Animal surrenders 2,115 2,500 2,500 2,500 11. Bite incidents 86 100 110 100 12. Adoptions 1047 1,200 1,100 1,100 Performance Measures 1. Food service inspections 2,176 2,200 2,100 22200 2. Pools inspections 305 500 450 500 3. Mosquito Control Adulticide application hours 836 1,000 800 1,000 4. Mosquito Control Larvicide application/ 1611 1000 1300 1,500 surveillance hours 5. Neighborhood Protection complaints resolved 4,731 6,000 4,500 5,000 6. Animal redemptions 369 600 460 500 7. Animal adoptions 1047 19200 1,100 1,200 5 -58 CITY OF BAYTOWN SERVICE LEVEL BUDGET 4000 PUBLIC HEALTH Actual Budget Estimated Adopted Acct# Acct Description 2011 -12 2012 -13 2012 -13 2013 -14 7100 Personnel Services 71002 Regular Wages $ 908,362 $ 983,360 $ 956,725 $ 988,165 71003 Part Time Wages 2,056 10,055 10,055 9,762 71009 Overtime 22,232 19,364 23,636 221240 71011 Extra Help /Temporary 8,281 - 10,293 - 71021 Health & Dental Insurance 147,709 210,450 210,450 231,495 71022 TMRS 181,123 186,444 180,566 190,199 71023 FICA 72,248 74,738 74,566 75,437 71028 Workers Compensation 5,405 10,884 6,906 7,636 71041 Allowances 21,600 21,600 21,184 21,600 71051 Non - Recurring Bonus 46,912 - - - Total Personnel Services 1,415,928 1,516,895 1,494,381 1,546,534 7200 Supplies 72001 Office 22,710 14,625 16,300 15,025 72002 Postage 2,689 8,500 8,000 8,300 72004 Printing 3,458 5,450 4,550 5,250 72005 Animal Feed 3,587 4,984 5,000 4,984 72007 Wearing Apparel 4,979 5,890 7,930 5,890 72010 Garbage Bags - 600 600 600 72016 Motor Vehicle 36,605 59,050 50,152 47,830 72021 Minor Tools 42,294 12,700 15,700 14,870 72026 Cleaning & Janitorial 12,257 10,533 11,600 10,533 72031 Chemical 66,222 100,617 100,617 95,017 72032 Medical 722 1,800 2,000 1,800 72041 Educational 503 1,350 850 1,350 72045 Computer Software Supply - - - 36,747 Total Supplies 196,026 226,099 223,299 248,196 7300 Maintenance 73001 Land - 2,640 640 2,640 73011 Buildings 61,670 14,000 19,000 14,000 73027 Heating & Cooling System 2,928 7,600 6,700 6,600 73041 Furniture & Fixtures 1,922 900 800 900 73042 Machinery & Equipment 3,223 4,000 4,100 4,000 73043 Motor Vehicles 21,443 21,000 18,100 16,400 Total Maintenance 91,186 50,140 49,340 44,540 7400 Services 74001 Communication 75 - 90 90 74002 Electric Service 46,272 48,874 48,874 46,000 74005 Natural Gas 4,054 6,000 5,000 4,510 74011 Equipment Rental 7,563 9,000 8,800 9,000 74021 Special Services 20,742 64,229 64,339 64,139 74026 Janitorial Services 3,735 6,940 6,940 6,940 74041 Travel & Reimbursables 11,907 - - - 74042 Education & Training 2,917 19,990 21,990 19,990 5 -59 CITY OF BAYTOWN SERVICE LEVEL BUDGET 4000 PUBLIC HEALTH Actual Budget Estimated Adopted kcct# Acct Description 2011 -12 2012 -13 2012 -13 2013 -14 74056 Vacant Lot Cleaning 74058 Landfill Fees 74051 Non -City Facility Rental 74071 Association Dues Total Services 7500 Sundry Charges 75051 Court Costs 75086 Interest Expense Total Sundry & Other 7700 Miscellaneous 77109 Bytn Beautification Adv Comm Total Miscellaneous Total Operating 8000 Capital Outlay 80001 Furniture & Equip <$5,000 84042 Machinery & Equipment 84043 Motor Vehicles Total Capital Outlay TOTAL DEPARTMENT 5 -60 130,955 125,376 13 5,3 76 138,426 76,920 55,610 57,610 55,610 - - - 7,200 4,215 5,018 5,018 5,018 309,355 341,037 354,037 356,923 3,237 3,000 - 3,000 1,472 - - - 4,709 3,000 - 3,000 11,071 18,000 6,000 18,000 11,071 18,000 6,000 18,000 2,028,275 2,155,171 2,127,057 2,217,193 31,498 4,500 9,100 - 6,300 30,000 30,000 14,000 12,196 158,000 158,410 62,000 49,994 192,500 197,510 76,000 $ 2,078,269 $ 2,347,671 $ 2,324,567 $ 2,293,193 BAYTOWN S 5 -61 CITY OF BAYTOWN PROGRAM SUMMARY 5000 PARKS &RECREATION Program Description The Parks and Recreation Department is responsible for the direction, supervision, operation and maintenance of forty-seven parks, comprising more than 1,083.81 acres, of which 584 acres are fully developed requiring regular maintenance. The Department is responsible for mowing over 120 miles of the City's medians /parkways, roadsides, ditches, alleys and the grounds of City Hall. They also operate a greenhouse /tree nursery at the Park Street Service Center. The Department is responsible for the City's recreation programs, special events, athletics, Pirates Bay Water Park, Calypso Cove, Bergeron Park Splash Deck, Roseland Park Spray Park, McElroy Park Spray Park, Pelly Park Splash Deck, two skate parks, a Bark Park and rental facilities. In addition, the Department maintains the Bayland Waterfront Marina and Boat Launching Facility, Eddie V. Gray Wetlands Education and Recreation Center, and the Baytown Nature Center. Supervisory staff and operations personnel handle planning, grant writing, renovations and construction of many City facility improvements. In addition to daily and seasonal maintenance operations, the Parks and Recreation Department sponsors and co- sponsors, with considerable volunteer support, many youth/adult programs, plus special events such as the July P and 4`' Celebration, Special Olympics Track Meet, Daddy and Me Valentines Dance, softball tournaments, Art Show, the Grito Fest, Christmas Parade and other community events. The Nurture Nature Festival highlighting the Baytown Nature Center and the Wetlands Center has proven to be a successful festival. The Department works closely with the Parks and Recreation Advisory Board in linking citizens to the planning of facility operations, programs, and events. Key staff has Transportation HUB and Liaison duties under the City's Emergency Management Plan. The Friends of the Baytown Nature Center and the Friends of the Eddie V. Gray Wetlands Education and Recreation Center are committees on which the staff consult, monitor and assist. This year's budget includes 47 full -time employees and more than 200 part-time employees, most of who are employed on a seasonal basis. This includes Wetlands Center and Baytown Nature Center employees, building attendants and seasonal park maintenance staff and both Pirates Bay Water Park and Calypso Cove. 5 -62 The Department operates an enterprise fund for the new Pirates Bay Water Park which opened on June 23, 2010 and Calypso Cove that opened on May 28, 2011. The new facilities require over 200 part time employees including life guards, concession workers, ticket takers and maintenance personnel. That number will increase to over 225 in 2014 with the expansion of Pirates Bay project which is planned to open in May 2014. At least two of the major goals set by the Baytown's Comprehensive Plan lay within the scope of this department. Those are beautification and expanded recreational opportunities. Major Goals • Demonstrate sensitivity to citizen's needs in planning programs and facilities. • Follow the goals and objectives of the updated Parks, Recreation, Open Space and Greenway Master Plan that includes a citywide trail plan. • Support the accomplishment of the City Council's Visioning priorities which include, but are not limited to: Development and Redevelopment, Infrastructure Maintenance and Improvement, and Creating a Community we can all be proud of • Expand promotional and marketing efforts for all special events and programs • Expand recreation opportunities, especially for youth. • Improve the community's image and appearance by providing quality recreation programs and safe, well- maintained parks and open spaces. • Heighten community awareness of the parks and recreation services available. • Ensure that maintenance standards are kept current, and continue to make improvements. • Maintain scheduled Municipal Development District (MDD) construction projects and improvements for park facilities. • Soften Baytown's image by enhancing and promoting the City's environmental resources. • Follow the guidelines of the Aquatic Facilities Study and the Strategic the Plan for Pirates Bay Waterpark to add and improve the aquatic facilities of the department. • Continue to beautify the city's medians. • Continue to expand the city's trails, linking parks to neighborhood and commercial areas where possible. CITY OF BAYTOWN SERVICE LEVEL BUDGET 5000 PARKS &RECREATION Actual Budget Estimated Adopted Acct# Acct Description 2011 -12 2012 -13 2012 -13 2013 -14 7100 Personnel Services 71002 Regular Wages $ 1,412,306 $ 1,504,936 $ 1,459,779 $ 1,502,995 71003 Part Time Wages 1447285 160,281 158,897 165,267 71009 Overtime 106,676 99,975 94,884 101,658 71011 Extra Help/Temporary - - 813 - 71021 Health & Dental Insurance 297,617 366,000 366,000 422,730 71022 TMRS 290,923 293,730 288,977 297,507 71023 FICA 126,199 127,114 127,555 128,656 71028 Workers Compensation 32,559 68,797 61,021 64,827 71041 Allowances 9,600 9,600 9,416 9,600 71051 Non - Recurring Bonus 82,010 - - - Total Personnel Services 2,502,175 2,630,433 2,567,342 2,693,240 7200 Supplies 72001 Office 14,738 13,700 12,630 13,700 72002 Postage 1,004 2,600 11269 1,500 72004 Printing 2,605 2,500 21566 2,500 72007 Wearing Apparel 6,069 8,440 7,675 6,940 72016 Motor Vehicle 134,398 110,000 103,843 110,000 72019 Supplies Purchased for Resale 21,406 20,000 22,000 22,000 72021 Minor Tools 12,320 15,700 14,042 15,000 72026 Cleaning & Janitorial 311,209 28,665 29,671 30,365 72031 Chemical 25,919 34,026 31,253 37,000 72032 Medical 31 200 100 100 72041 Educational 49,350 58,120 56,337 61,180 72046 Botanical 7,731 8,500 7,923 9,500 72061 Meeting Supplies 22 - 305 - Total Supplies 306,802 302,451 289,614 309,785 7300 Maintenance 73001 Land 20,259 26,773 26,414 44,598 73011 Buildings 56,874 61,488 59,755 61,488 73012 Docks & Piers - 500 400 500 73013 Recreation Equipment 15,949 17,500 20,196 19,500 73022 Sanitary Sewers - 1,200 1,000 17200 73025 Streets Sidewalks & Curbs 7,567 7,900 7,153 7,900 73027 Heating & Cooling System 1,159 3,500 4,500 3,500 73028 Electrical Maintenance 45,665 37,953 46,459 37,953 73041 Furniture & Fixtures 238 500 250 500 73042 Machinery & Equipment 5,197 6,500 5,503 6,500 73043 Motor Vehicles 98,360 83,459 92,157 85,115 73044 Street Signs 11035 2,000 1,811 2,000 73049 Barricades 176 2,000 19200 1,000 Total Maintenance 252,479 251,273 266,798 271,754 5 -63 CITY OF BAYTOWN SERVICE LEVEL BUDGET 5000 PARKS & RECREATION Actual Budget Estimated Adopted Acct# Acct Description 2011 -12 2012 -13 2012 -13 2013 -14 7400 Services 74001 Communication 74002 Electric Service 74005 Natural Gas 74011 Equipment Rental 74021 Special Services 74036 Advertising 74041 Travel & Reimbursables 74042 Education & Training 74051 Non -City Facility Rental 74058 Landfill Fees 74071 Association Dues 74123 Instructor Fees Total Services 7500 Sundry Charges 77106 Little League Light Contract 229,454 Total Sundry & Other 205,503 Total Operating 8000 Capital Outlay 80001 Furniture & Equip <$5,000 81011 Signs 82011 Building & Improvements 83039 Other Improvements 84042 Machinery & Equipment 84043 Motor Vehicles 84052 Heavy Equipment 84061 Other Equipment 85001 Construction 4,551 Total Capital Outlay 9000 Other Financing Uses 91351 To Capital Improvement Program Total Other Financing Uses 5 -64 1,098 900 896 896 229,454 265,284 205,503 230,000 11,721 15,000 10,806 12,980 22,920 22,995 23,199 27,207 95,279 97,707 94,857 129,653 5,049 8,280 7,900 12,300 5,482 - 129 - 4,551 15,300 14,966 15,300 276 - 153 - 4,140 5,000 4,920 5,000 1,115 1,960 1,909 2,146 32,635 23,000 20,000 23,000 413,720 455,426 385,238 458,482 16,000 16,000 16,000 12,000 16,000 16,000 16,000 12,000 3,491,176 3,655,583 3,524,992 3,745,261 48 - - 2,000 - 20,000 19,563 20,000 - 37,000 37,000 25,043 - 30,996 30,996 11,500 24,132 76,000 66,194 24,450 - 28,000 26,635 29,250 - 228,589 228,344 94,524 21,881 45,000 49,000 35,000 17,391 176,556 169,331 - 63,452 642,141 627,063 241,767 115,000 - - - 115,000 - - - TOTAL DEPARTMENT $ 3,669,628 $ 4,297,724 $ 4,152,055 $ 3,987,028 BAYTOWN S 5 -65 CITY OF BAYTOWN PROGRAM SUMMARY 6000 STERLING MUNICIPAL LIBRARY Program Description • The mission of this department is to provide a program of public library service which makes resources available to the citizens for: life -long learning; access to information; a • rich and satisfying leisure life. Major Goals • Provide a rich collection of current materials appropriate for recreational reading and listening, for all ages by having current titles and information on current topics. • Use a well - trained staff and adequate print and electronic resources to provide timely, accurate and useful information for community residents, and provide them with assistance in leaning to use these resources. • Employ services for children, birth through high school, as well as for parents and children together, to assist them in learning to find, evaluate and use information effectively. • Provide a variety of resources and services to assist residents in achieving their personal goals through all phases of their lives. Increase capacity to serve Spanish - speaking patrons of all ages through programming and collection development. Increase Library's capacity to provide patrons with digital formats including E -books and downloadable audio and video and enhance the Library's capacity to connect with patrons electronically through a variety of web -based media tools. Major Objectives • Meet patron demand for popular print and audio material by limiting hold ratio to a maximum of three holds per item. • Annual turnover rate per library item will be greater than 4.0. • Annual circulation per capita will exceed state and local averages. • The number of users accessing electronic resources including databases, a -books and downloadable media will increase by 3% each year through 2015. Workload Measures Actual 2011 -12 Budget 2012 -13 Estimated 2012 -13 Projected 2013 -14 1. Annual visits to library 380,826 412,000 375,000 390,000 2. Annual circulation 650,800 675,000 530,000 530,000 3. Use of electronic resources 320,900 327,000 300,000 300,000 4. Annual reference transactions 86,675 87,000 82,000 85,000 5. Materials added 18,250 17,000 18,000 18,000 6. Registered borrowers 40,800 57,000 41,000 41,000 7. Program attendance 10,100 12,000 11,000 12,000 8. Public service hours of user training 775 1,300 1,000 1,000 9. Passports issued 2,378 1,700 2,500 2,500 Performance Measures 1. Reference transactions per user visit .23 .23 .23 .25 2. Circulation per user visit 1.7 1.7 1.7 1.7 3. New materials per borrower .44 .30 .44 .44 4. .'Average circulation per item owned 2.82 3.7 2.82 2.8 5. Attendance per program 25 25 25 25 6. Times databases accessed 34,800 40,000 30,000 35,000 7. Total Internet hits 266,800 260,000 250,000 260,000 8. Passport sales income to City $59,450 $42,500 $55,000 $40,000 5 -66 CITY OF BAYTOWN SERVICE LEVEL BUDGET 6000 STERLING MUNICIPAL LIBRARY Actual Budget Estimated Adopted Acct# Acct Description 2011 -12 2012 -13 2012 -13 2013 -14 7100 Personnel Services 71002 Regular Wages $ 1,037,971 $ 1,071,838 $ 1,038,888 $ 1,085,921 71003 Part Time Wages 262,637 315,495 315,495 265,600 71009 Overtime 34,433 35,844 35,844 34,800 71021 Health & Dental Insurance 170,236 219,600 219,600 241,560 71022 TMRS 204,817 202,442 201,395 207,489 71023 FICA 103,667 105,536 106,942 107,778 71028 Workers Compensation 5,492 6,164 6,516 6,023 71041 Allowances 5,100 5,100 5,002 5,100 71051 Non - Recurring Bonus 64,839 - - - Total Personnel Services 1,889,192 1,962,019 1,929,682 1,954,271 7200 Supplies 72001 Office 13,263 10,000 10,000 10,000 72002 Postage 11,864 15,500 10,000 10,000 72016 Motor Vehicle 488 750 750 750 72021 Minor Tools 16,614 13,000 13,000 15,000 72026 Cleaning & Janitorial 6,780 8,000 8,000 8,200 72090 Print Shop Supplies 4,102 6,000 5,000 6,000 Total Supplies 53,111 53,250 46,750 49,950 7300 Maintenance 73001 Land 16,281 18,400 22,000 22,000 73011 Buildings 66,910 50,000 55,000 50,000 73027 Heating & Cooling System 10,576 7,500 5,000 7,500 73041 Furniture & Fixtures 4,467 7,750 7,800 8,550 73042 Machinery & Equipment 481 1,500 1,000 1,500 73043 Motor Vehicles 437 1,025 1,000 1,000 73046 Books 11,727 18,000 15,000 13,000 Total Maintenance 110,879 104,175 106,800 103,550 7400 Services 74001 Communication 9,510 11,890 11,890 20,000 74002 Electric Service 93,124 90,000 90,000 93,000 74005 Natural Gas 10,120 8,000 8,000 8,000 74011 Equipment Rental 50,342 55,000 55,000 36,000 74021 Special Services 112,149 74,600 79,000 74,600 74041 Travel & Reimbursables 8,019 - - - 74042 Education & Training 4,562 13,000 11,000 13,000 74051 Rents 880 900 950 1,000 74071 Association Dues 960 1,250 750 1,250 Total Services 289,666 254,640 256,590 246,850 7500 Sundry Charges 75086 Interest Expense 5,656 - - - Total Sundry & Other 5,656 - - - Total Operating 2,348,504 2,374,084 2,339,822 2,354,621 8000 Capital Outlay 80001 Furniture & Equipment < $5000 23,107 63,000 63,000 30,000 84046 Books 241,179 235,000 235,000 255,000 Total Capital Outlay 264,286 298,000 298,000 285,000 TOTAL DEPARTMENT $ 2,612,790 $ 2,672,084 $ 2,637,822 $ 2,639,621 5 -67 CITY OF BAYTOWN SERVICE LEVEL BUDGET 9010 TRANSFERS OUT This cost center represents funding to other funds and costs allocation for operating services. Actual Budget Estimated Adopted kcct# Acct Description 2011 -12 2012 -13 2012 -13 2013 -14 9000 Other Financing Uses 91201 To Municipal Ct Security 91210 To Hazmat/Homeland Security 91226 To Miscellaneous Police 91228 To Police Academy 91291 To Emergency Management 91296 To BNC Education Program 91298 To Wetland Research Center 91351 To Capital Improvement Prg 91401 ToGO1S 91450 To Accrued Leave - General Fund 91500 To Solid Waste Fund 91540 To Bayland Island 91550 To Garage Fund 91552 To Warehouse Operations 540,000 Total Other Financing Uses TOTAL DEPARTMENT 5 -68 $ 30,011 $ 73,887 $ 47,113 $ 58,520 3,125 - - - 17,545 39,999 76,684 92,949 111,209 - - - 9,350 9,350 9,350 10,000 - - - 4,621 172,930 185,204 166,282 191,701 540,000 540,000 540,000 540,000 221,521 3401548 340,548 235,014 850,000 850,000 850,000 850,000 50,000 - - - - 280,395 280,395 37,549 2,382 15 3,93 5 153,935 161,242 23,760 37,664 37,664 43,497 2,031,833 2,510,982 2,501,971 2,225,093 $ 2,031,833 $ 2,510,982 $ 2,501,971 $ 2,225,093 CITY OF BAYTOWN GENERAL DEBT SERVICE FUND 401 BUDGET SUMMARY BY FUND BEGINNING BALANCE Add: Current Ad Valorem Taxes Delinquent Ad Valorem Taxes Penalty and Interest Interest in Investments Transfer In from W WIS Transfer In from General Fund Transfer In from MDD Refunding Bond Proceeds Actual Budget Estimated Adopted 2011 -12 2012 -13 2012 -13 2013 -14 $ 292,736 $ 1,229,116 $ 1,229,116 $ 3,272,559 8,730,275 8,300,000 8,565,718 9,159,587 289,005 225,000 195,988 225,000 182,356 135,000 123,503 135,000 5,236 3,674 11,718 10,000 1,091,353 2,473,369 2,473,369 2,367,487 221,521 340,548 340,548 235,014 426,013 437,488 437,488 427,738 - 4,475,000 4,475,000 2,830,000 Total Revenues 10,945,759 16,390,079 16,623,332 15,389,826 FUNDS AVAILABLE FOR DEBT SERVICE 11,238,495 17,619,195 17,852,448 18,662,385 Deduct: Principal Payments 6,910,465 11,006,713 11,006,713 7,236,861 Interest Payments 2,706,064 3,409,102 3,409,102 3,678,612 Other Debt Payments 389,687 1,200,000 128,074 580,000 Refunding Bond Payments - - - 2,830,000 Issuance Costs 3,163 - - - Arbitrage Calculation - 36,000 36,000 48,000 Total Deductions 10,009,379 15,651,815 14,579,889 14,373,473 ENDING BALANCE $ 1,229,116 $ 1,967,380 $ 3,272,559 $ 4,288,912 Tax Rate Allocation Between Operating & Debt 53.11% _�2�1f� � 46.89% • Maimenancc and Operations clmen,m and Sinking 6 -1 CITY OF BAYTOWN ASSESSED VALUATION, ESTIMATED AD VALOREM COLLECTIONS & AD VALOREM TAX RATE ALLOCATION Estimate of Fiscal Year 2013 -14 (Tax Year 2013) Taxable Values: HCAD CCAD (2013 Tax Year Preliminary Value) Recommended Adjustment to HCAD Total Est. Taxable Value Adjustments to Taxable Values: Subtract TIRZ increment Total Est. Adjustments to Taxable Value: Estimated Taxable Assessed Valuation for Fiscal Year 2013 -14 Tax Rate per $100 Valuation Estimated Tax Levy* Estimated Collections Total Estimated Tax Levy Available Estimates $ 2,439,917,281 151,605,951 2,591,523,232 (103,212,370) (103,212,370) 2,488,310,862 0.82203 20,454,662 95.50% $ 19,5349202 TAX RATE PER $100 Actual Actual Adopted Allocation Estimated Rate Rate Rate of Rate Tax Levy Tax Rate Allocation: 2011 -12 2012 -13 2013 -14 2013 -14 2013 -14 Maintenance and Operations (M &O) $ 0.42578 $ 0.43658 $ 0.43713 53.18% $ 10,387,681 Interest and Sinking (I &S) 0.39625 0.38545 0.38490 46.82% 9,146,521 Totals $ 0.82203 $ 0.82203 $ 0.82203 100.00% $ 19,5341202 Note: Revenue Generated per $0.01 $ 237,634 * Each year, the estimated tax levy may be different than the actual tax levy approved and adopted by the City Council. This difference is primarily due to delays in receiving the certified roll from the Harris County Appraisal District. Certified rolls are due by July 25th or as soon thereafter as practicable. The City traditionally receives the certified rolls in mid August. This delay hinders the City's ability to finalize budget estimates for ad valorem taxes in a timely manner. Revenue Projections are estimates based on assumptions and are subject to change. 6 -2 CITY OF BAYTOWN ASSESSED VALUATIONS, TAX LEVY AND COLLECTIONS (Last Ten Fiscal Years) Rate Current Year Percent Fiscal Taxable Per $100 Tax Taxes Collected Year Value Valuation Levied Collected Current Year 2003 -04 1,976,644,620 0.73703 14,568,464 13,873,882 95.2% 2004 -05 2,077,364,360 0.73703 15,310,799 14,545,259 95.0% 2005 -06 2,146,739,345 0.73703 15,822,113 14,937,709 94.4% 2006 -07 2,270,656,839 0.73703 16,735,422 15,801,774 94.4% 2007 -08 2,469,616,010 0.73703 18,201,811 17,584,253 96.6% 2008 -09 2,642,227,057 0.78703 20,795,120 20,076,918 96.5% 2009 -10 2,592,549,839 0.78703 20,404,145 19,300,000 94.6% 2010 -11 2,469,711,773 0.78703 19,437,373 17,199,217 88.5% 2011 -12 2,416,377,805 0.82203 19,863,350 19,425,273 97.8% 2012 -13 2,516,710,223 * 0.82203 20,688,113 19,334,873 93.5% * As of July 15, 2013 6 -3 CITY OF BAYTOWN GENERAL LONG TERM DEBT SCHEDULE OF FISCAL YEAR 2013 -14 REQUIREMENTS Principal Principal & Interest Principal Amount of Outstanding Requirements for 2013 -14 Outstanding Series Obligation Issue Oct. 1, 2013 Principal Interest Total Sept. 30, 2014 2004 General Obligation -T' - 2,830,000 $ 2,830,000 $ - $ 2,830,000 $ - Refunding Totals 2004 General Obligation 2005 General Obligation 2005A General Obligation Refd 2006 General Obligation 2007A Certificate of Obligation 2008 General Obligation 2010 General Obligation Refd 2010 Certificate of Obligation 2011 General Obligation & Refd 2012 General Obligation & Refd 2013 General Obligation 393,013 Subtotal Energy Performance Lease Total General Obligation Debt 4,705,000 220,000 220,000 4,565 224,565 - 5,060,000 3,745,000 225,000 144,105 369,105 3,520,000 7,740,000 4,200,000 860,000 161,920 1,021,920 3,340,000 5,215,000 3,960,000 230,000 163,013 393,013 3,730,000 1,000,000 450,000 105,000 15,185 120,185 345,000 12,890,000 11,000,000 505,000 448,538 953,538 10,495,000 16,190,000 6,765,000 1,480,000 158,974 1,638,974 5,285,000 10,000,000 8,845,000 395,000 319,806 714,806 8,450,000 22,390,000 19,530,000 1,170,000 716,794 1,886,794 18,360,000 30,225,000 29,650,000 1,160,000 957,931 2,117,931 28,490,000 16,800,000 16,800,000 660,000 463,875 1,123,875 16,140,000 105,165,000 7,010,000 3,554,706 10,564,706 98,155,000 3,473,619 2,755,975 107,920,975 ' - GOs Series 2004 to be refunded 2/2014 out of the escrow fund. 6-4 226,861 123,906 350,767 7,236,861 $ 3,678,612 $ 10,915,473 1 114 CITY OF BAYTOWN ANNUAL REQUIREMENT TO AMORTIZE GENERAL OBLIGATION DEBT Fiscal Interest Interest Total Annual Debt Year Principal Due 211 Due 811 Interest Requirement 2014 7,010,000 1,826,088 1,728,617 3,554,705 10,564,705 2015 7,850,000 1,728,617 1,610,642 3,339,259 11,189,259 2016 7,875,000 1,610,642 1,491,093 3,101,735 10,976,735 2017 7,725,000 1,491,093 1,378,582 2,869,674 10,594,674 2018 7,090,000 1,378,582 1,279,002 2,657,584 9,747,584 2019 6,260,000 1,279,002 1,179,237 2,458,238 8,718,238 2020 6,485,000 1,179,237 1,068,337 2,247,573 8,732,573 2021 6,425,000 1,068,337 931,255 1,999,592 8,424,592 2022 6,725,000 931,255 780,989 1,712,244 8,437,244 2023 6,130,000 780,989 650,582 1,431,572 7,561,572 2024 5,440,000 650,582 557,769 1,208,351 6,648,351 2025 4,585,000 557,769 471,444 1,029,212 5,614,212 2026 4,345,000 471,444 389,638 861,082 5,206,082 2027 41105,000 389,638 312,769 702,407 4,807,407 2028 4,265,000 312,769 231,703 544,472 4,809,472 2029 3,375,000 231,703 170,182 401,885 3,776,885 2030 3,495,000 170,182 104,669 274,851 3,769,851 2031 2,900,000 104,669 51,975 156,644 3,056,644 2032 1,975,000 51,975 18,647 70,622 2,045,622 2033 1,105,000 18,647 - 18,647 1,123,647 $ 104,060,000 $ 16,214,570 $ 14,407,130 $ 30,621,700 $ 134,681,700 $15.00 Annual Debt Service Requirements $14.00 $13.00 OlRCCrost •Principal OMEN $12.00 $11.00 y o $10.00 'E $9.00 �- $8.00 w $7.00 d $6.00 w $5.00 AG $4.00 $3.00 $2.00 $1.00 $- en %.0 r- ao o% o •� N t� to 10 t • oNq 0� o •• N -4 M �+ .� .�-i ..n N N N N N N N N M M M fr1 N N N N N N N N N N N N N N N N N Fiscal Year 6 -5 CITY OF BAYTOWN GENERAL DEBT SERVICE FUND STATEMENT OF BONDED INDEBTEDNESS Fiscal Year 2013 -14 Fiscal Interest Principal Interest Interest Total Annual Principal Year Rate Due 02/01 Due 02/01 Due 08/01 Interest Requirement Outstandin General Obligation $ 41705,000 Series 2004 Date of Issue - June 1, 2004 Refund $2,830,000 as of Feb 1, 2014 2013 4.00% 210,000 8,765 4,565 13,330 223,330 3,050,000 2014 4.15% 220,000 4,565 - 4,565 224,565 2,830,000 2014 4.15% 2,830,000 - - - 2,830,000 - $ 4,705,000 $ 838,340 $ 683,749 $ 1,522,089 $ 6,227,091 3eneralObligation $ 510609000 aeries 2005 Date of Issue - March 1, 2005 Term - 20 Years $ 4,705,000 2005 6.00% $ 140,000 $ 154,592 $ 111,744 $ 266,335 $ 406,335 4,565,000 2006 6.00% 175,000 111,744 106,494 218,238 393,238 4,390,000 2007 6.00% 175,000 106,494 101,244 207,738 382,738 4,215,000 2008 6.00% 180,000 101,244 95,844 197,088 377,088 4,035,000 2009 6.00% 185,000 95,844 90,294 186,138 371,138 3,850,000 2010 6.00% 190,000 90,294 84,594 174,888 3642888 3,660,000 2011 4.50% 195,000 84,594 80,206 164,800 359,800 3,465,000 2012 4.00% 205,000 80,206 8,765 88,971 293,971 3,260,000 2013 4.00% 210,000 8,765 4,565 13,330 223,330 3,050,000 2014 4.15% 220,000 4,565 - 4,565 224,565 2,830,000 2014 4.15% 2,830,000 - - - 2,830,000 - $ 4,705,000 $ 838,340 $ 683,749 $ 1,522,089 $ 6,227,091 3eneralObligation $ 510609000 aeries 2005 Date of Issue - March 1, 2005 Term - 20 Years 6 -6 $ 5,060,000 2006 4.00% $ 35,000 $ 184,438 $ 99,903 $ 284,340 $ 319,340 5,025,000 2007 4.00% 155,000 99,903 96,803 196,705 351,705 4,870,000 2008 4.00% 165,000 96,803 93,503 190,305 355,305 4,705,000 2009 4.00% 170,000 93,503 90,103 183,605 353,605 4,535,000 2010 4.00% 180,000 90,103 86,503 176,605 356,605 4,355,000 2011 4.00% 190,000 86,503 82,703 169,205 359,205 4,165,000 2012 4.00% 205,000 82,703 78,603 161,305 366,305 3,960,000 2013 4.00% 215,000 78,603 74,303 152,905 367,905 3,745,000 2014 4.00% 225,000 74,303 69,803 144,105 369,105 3,520,000 2015 3.50% 240,000 69,803 65,603 135,405 375,405 3,280,000 2016 3.60% 255,000 65,603 61,013 126,615 381,615 3,025,000 2017 3.75% 265,000 61,013 56,044 117,056 382,056 2,760,000 2018 3.80% 280,000 56,044 50,724 106,768 386,768 2,480,000 2019 3.90% 300,000 50,724 44,874 95,598 395,598 2,180,000 2020 4.00% 315,000 44,874 38,574 83,448 398,448 1,865,000 2021 4.00% 335,000 38,574 31,874 70,448 405,448 1,530,000 2022 4.10% 350,000 31,874 24,699 56,573 406,573 1,180,000 2023 4.10% 370,000 24,699 17,114 41,813 411,813 810,000 2024 4.20% 395,000 17,114 8,819 25,933 420,933 415,000 2025 4.25% 415,000 8,819 - 8,819 423,819 - $ 5,060,000 $ 1,355,995 $ 1,171,558 $ 2,527,556 $ 7,587,556 6 -6 CITY OF BAYTOWN GENERAL DEBT SERVICE FUND STATEMENT OF BONDED INDEBTEDNESS Fiscal Year 2013 -14 Fiscal Interest Principal Interest Interest Total Annual Principal Year Rate Due 02/01 Due 02/01 Due 08/01 Interest Requirement Outstanding General Obligation Refunding $ 7,740,000 Series 2005A Date of Issue - April 1, 2005 Term - 15 Years General Obligation $ 512159000 Series 2006 Date of Issue - March 1, 2006 Term - 20 Years $ 7,740,000 2005 0.00% $ - $ - $ 105,390 $ 105,390 $ 105,390 7,740,000 2006 3.00% 55,000 158,085 157,260 315,345 370,345 7,685,000 2007 3.00% 60,000 157,260 156,360 313,620 373,620 7,625,000 2008 3.00% 60,000 156,360 155,460 311,820 371,820 7,565,000 2009 3.50% 295,000 155,460 150,298 305,758 600,758 7,270,000 2010 3.75% 530,000 150,298 140,360 290,658 820,658 6,740,000 2011 4.00% 555,000 140,360 129,260 269,620 824,620 6,185,000 2012 4.00% 1,160,000 129,260 106,060 235,320 1,395,320 5,025,000 2013 4.00.% 825,000 106,060 89,560 195,620 1,020,620 4,200,000 2014 4.00% 860,000 89,560 72,360 161,920 1,021,920 3,340,000 2015 4.00% 910,000 72,360 54,160 126,520 1,036,520 2,430,000 2016 4.50% 950,000 54,160 32,785 86,945 1,036,945 1,480,000 2017 4.38% 600,000 32,785 19,660 52,445 652,445 880,000 2018 4.40% 280,000 19,660 13,500 33,160 313,160 600,000 2019 4.50% 290,000 13,500 6,975 20,475 310,475 310,000 2020 4.50% 310,000 6,975 - 6,975 316,975 - 2023 $ 7,740,000 $ 1,442,143 $ 1,389,448 $ 2,831,591 $ 10,571,591 1,130,000 General Obligation $ 512159000 Series 2006 Date of Issue - March 1, 2006 Term - 20 Years 6 -7 $ 5,215,000. 2007 6.00% $ 80,000 $ 217,903 $ 116,456 $ 334,359 $ 414,359 5,135,000 2008 6.00% 175,000 116,456 111,206 227,663 402,663 4,960,000 2009 6.00% 180,000 111,206 105,806 217,013 397,013 4,780,000 2010 5.50% 190,000 105,806 100,581 206,388 396,388 4,590,000 2011 5.50% 200,000 100,581 95,081 195,663 395,663 4,390,000 2012 5.50% 210,000 95,081 89,306 184,388 394,388 4,180,000 2013 5.00% 220,000 89,306 83,806 173,113 393,113 3,960,000 2014 4.00% 230,000 83,806 79,206 163,013 393,013 3,730,000 2015 4.00% 240,000 79,206 74,406 153,613 393,613 3,490,000 2016 4.00% 250,000 74,406 69,406 143,813 393,813 3,240,000 2017 4.00% 260,000 69,406 64,206 133,613 393,613 2,980,000 2018 4.00% 275,000 64,206 58,706 122,913 397,913 2,705,000 2019 4.13% 285,000 58,706 52,828 111,534 396,534 2,420,000 2020 4.25% 300,000 52,828 46,453 99,281 399,281 2,120,000 2021 4.25% 315,000 46,453 39,759 86,213 401,213 1,805,000 2022 4.25% 330,000 39,759 32,747 72,506 402,506 1,475,000 2023 4.38% 345,000 32,747 25,200 57,947 402,947 1,130,000 2024 4.38% 360,000 25,200 17,325 42,525 402,525 770,000 2025 4.50% 375,000 17,325 8,888 26,213 401,213 395,000 2026 4.50% 395,000 8,888 - 8,888 403,888 - $ 5,215,000 $ 1,489,278 $ 1,271,375 $ 2,760,659 $ 7,975,659 6 -7 CITY OF BAYTOWN GENERAL DEBT SERVICE FUND STATEMENT OF BONDED INDEBTEDNESS Fiscal Year 2013 -14 Fiscal Interest Principal Interest Interest Total Annual Principal Year Rate Due 02/01 Due 02/01 Due 08/01 Interest Requirement Outstandin Certificates of Obligation $ 190001000 Series 2007A Date of Issue - April 19, 2007 Term -10 Years General Obligation $ 12,8909000 Series 2008 Date of Issue - February 15, 2008 Term - 20 Years 2009 2010 2011 2012 2013 3.00% 3.00% 3.00% 4.00% 4.00% $ 105,000 $ 415,000 435,000 455,000 480,000 504,283 260,769 254,544 248,019 238,919 $ 260,769 254,544 248,019 238,919 229,319 $ 765,052 $ 515,313 502,563 486,938 468,238 $ 1,000,000 2008 3.82% $ 70,000 $ 29,923 $ 17,763 $ 47,686 $ 117,686 930,000 2009 3.82% 90,000 17,763 16,044 33,807 123,807 840,000 2010 3.82% 90,000 16,044 14,325 30,369 120,369 750,000 2011 3.82% 95,000 14,325 12,511 26,836 121,836 655,000 2012 3.82% 100,000 12,511 10,601 23,111 123,111 555,000 2013 3.82% 105,000 10,601 8,595 19,196 124,196 450,000 2014 3.82% 105,000 8,595 6,590 15,185 120,185 345,000 2015 3.82% 110,000 6,590 4,489 11,078 121,078 235,000 2016 3.82% 115,000 4,489 2,292 6,781 121,781 120,000 2017 3.82% 120,000 2,292 - 2,292 122,292 - 2024 $ 1,000,000 $ 123,131 $ 93,208 $ 216,341 $ 1,216,341 3,780,000 General Obligation $ 12,8909000 Series 2008 Date of Issue - February 15, 2008 Term - 20 Years 2009 2010 2011 2012 2013 3.00% 3.00% 3.00% 4.00% 4.00% $ 105,000 $ 415,000 435,000 455,000 480,000 504,283 260,769 254,544 248,019 238,919 $ 260,769 254,544 248,019 238,919 229,319 $ 765,052 $ 515,313 502,563 486,938 468,238 $ 870,052 930,313 937,563 941,938 948,238 12,890,000 12,785,000 12,370,000 11,935,000 11,480,000 11,000,000 2014 4.00% 505,000 229,319 219,219 448,538 953,538 10,495,000 2015 4.00% 530,000 219,219 208,619 427,838 957,838 9,965,000 2016 4.00% 560,000 208,619 197,419 406,038 966,038 9,405,000 2017 4.00% .585,000 197,419 185,719 383,138 968,138 8,820,000 2018 4.00% 615,000 185,719 173,419 359,138 974,138 8,205,000 2019 4.00% 650,000 173,419 160,419 333,838 983,838 7,555,000 2020 4.00% 680,000 160,419 146,819 307,238 987,238 6,875,000 2021 4.00% 715,000 146,819 132,519 279,338 994,338 6,160,000 2022 4.00% 755,000 132,519 117,419 249,938 1,004,938 5,405,000 2023 4.13% 790,000 117,419 101,125 218,544 1,008,544 4,615,000 2024 4.25% 835,000 101,125 83,381 184,506 1,019,506 3,780,000 2025 1.43% 875,000 83,381 64,788 148,169 1,023,169 2,905,000 2026 4.38% 920,000 64,788 44,663 109,450 1,029,450 1,985,000 2027 4.50% 970,000 44,663 22,838 67,500 1,037,500 1,015,000 2028 4.50% 1,015,000 22,838 - 22,838 1,037,838 - $ 12,890,000 $ 3,594,214 $ 3,089,931 $ 6,684,153 $ 19,574,153 6 -8 CITY OF BAYTOWN GENERAL DEBT SERVICE FUND STATEMENT OF BONDED INDEBTEDNESS Fiscal Year 2013 -14 Fiscal Interest Principal Interest Interest Total Annual Principal Year Rate Due 02101 Due 02101 Due 08101 Interest Requirement Outstandin General Obligation Refunding $ 16,190,000 Series 2010 Date of Issue - February 1, 2010 Term - 8 Years Certificates of Obligation - Combined Tax & Revenue $ 1010009000 Series 2010 Date of Issue - February 1, 2010 Term - 20 Years 2010 2011 2012 2013 1.00% 1.00% 2.00% 380,000 385,000 390,000 169,603 167,703 165,778 $ 140,394 167,703 165,778 161,878 $ 140,394 $ 337,306 333,481 327,656 $ 16,190,000 2010 2.00% 395,000 161,878 $ 154,660 $ 154,660 $ 154,660 16,190,000 2011 3.00% 4,370,000 186,838 1217288 308,126 4,678,126 11,820,000 2012 1.00% 3,230,000 121,288 105,137 226,425 3,456,425 8,590,000 2013 2.00% 1,825,000 105,137 86,887 192,024 2,017,024 6,765,000 2014 2.00% 1,480,000 86,887 72,087 158,974 1,638,974 5,285,000 2015 2.50% 1,530,000 72,087 52,963 125,050 1,655,050 3,755,000 2016 2.50% 1,345,000 52,963 36,150 89,113 1,434,113 22410,000 2017 3.00% 12385,000 36,150 15,375 51,525 11436,525 1,0252000 2018 3.00% 1,025,000 15,375 - 15,375 1,0402375 - 2023 3.75% $ 16,190,000 $ 676,725 $ 644,547 $ 1,321,272 $ 17,511,272 4,325,000 Certificates of Obligation - Combined Tax & Revenue $ 1010009000 Series 2010 Date of Issue - February 1, 2010 Term - 20 Years 2010 2011 2012 2013 1.00% 1.00% 2.00% 380,000 385,000 390,000 169,603 167,703 165,778 $ 140,394 167,703 165,778 161,878 $ 140,394 $ 337,306 333,481 327,656 $ 140,394 717,306 718,481 717,656 10,000,000 10,000,000 9,620,000 9,235,000 8,845,000 2014 2.00% 395,000 161,878 157,928 319,806 714,806 8,450,000 2015 2.00% 405,000 157,928 153,878 311,806 716,806 8,045,000 2016 3.00% 415,000 153,878 147,653 301,531 716,531 7,630,000 2017 3.00% 425,000 147,653 141,278 288,931 713,931 7,205,000 2018 3.00% 440,000 141,278 134,678 275,956 715,956 6,765,000 2019 3.50% 455,000 134,678 126,716 261,394 716,394 6,310,000 2020 3.50% 470,000 126,716 118,491 245,207 715,207 5,840,000 2021 3.50% 485,000 118,491 110,003 228,494 713,494 5,355,000 2022 3.63% 505,000 110,003 100,850 210,853 715,853 4,850,000 2023 3.75% 525,000 100,850 91,006 191,856 716,856 4,325,000 2024 4.00% 545,000 91,006 80,106 171,112 716,112 3,780,000 2025 4.00% 565,000 80,106 68,806 148,912 713,912 3,215,000 2026 4.13% 590,000 68,806 56,638 125,444 715,444 2,625,000 2027 4.25% 615,000 56,638 43,569 100,207 715,207 2,010,000 2028 4.25% 640,000 43,569 29,969 73,538 713,538 1,370,000 2029 4.38% 670,000 29,969 15,313 45,282 715,282 700,000 2030 4.38% 700,000 15,313 - 15,313 715,313 - $ 10,000,000 $ 2,241,844 $ 2,212,635 $ 4,454,479 $ 14,454,479 6 -9 CITY OF BAYTOWN GENERAL DEBT SERVICE FUND STATEMENT OF BONDED INDEBTEDNESS Fiscal Year 2013 -14 Fiscal Interest Principal Interest Interest Total Annual Principal Year Rate Due 02/01 Due 02 /01 Due 08/01 Interest Requirement Outstandin General Obligation and Refunding Bonds $ 22,3909000 Series 2011 Date of Issue - February 1, 2010 Term - 20 Years 2012 2013 0.25% 3.00% $ 1,720,000 $ 1,140,000 427,211 384,272 $ 384,272 367,172 $ 811,483 $ 751,444 $ 2,531,483 1,891,444 22,390,000 20,670,000 19,530,000 2014 3.00% 1,170,000 367,172 349,622 716,794 1,886,794 18,360,000 2015 3.00% 1,205,000 349,622 331,547 681,169 1,886,169 17,155,000 2016 3.00% 1,240,000 331,547 317,147 648,694 1,888,694 15,915,000 2017 3.00% 1,270,000 317,147 297,222 614,369 1,884,369 14,645,000 2018 3.00% 1,315,000 297,222 277,497 574,719 1,889,719 13,330,000 2019 3.00% 1,345,000 277,497 257,322 534,819 1,879,819 11,985,000 2020 4.00% 1,400,000 257,322 229,322 486,644 1,886,644 10,585,000 2021 5.00% 1,465,000 229,322 192,697 422,019 1,887,019 9,120,000 2022 5.00% 1,540,000 192,697 154,197 346,894 1,886,894 7,580,000 2023 3.50% 715,000 154,197 141,684 295,881 1,010,881 6,865,000 2024 3.75% 740,000 141,684 127,809 269,494 1,009,494 6,125,000 2025 4.00% 770,000 127,809 1121409 240,219 1,010,219 5,355,000 2026 4.00% 805,000 1121409 96,309 208,719 1,013,719 4,550,000 2027 4.00% 835,000 96,309 79,609 175,919 1,010,919 3,715,000 2028 4.13% 870,000 79,609 61,666 141,275 1,011,275 2,845,000 2029 4.25% 910,000 61,666 42,328 103,994 1,013,994 1,935,000 2030 4.38% 945,000 42,328 21,656 63,984 1,008,984 990,000 2031 4.38% 990,000 21,656 - 21,656 1,011,656 - 2032 3.38% $ 22,390,000 $ 4,268,698 $ 3,841,488 $ 8,110,189 $ 30,500,189 - General Obligation and Refunding Bonds $ 30,2259000 Series 2012 Date of Issue - February 1, 2012 Term - 20 Years 2012 2013 2.00% $ - $ 575,000 - 490,516 $ 389,687 484,766 $ 389,687 $ 975,281 $ 389,687 1,550,281 30,225,000 30,225,000 29,650,000 2014 2.00% 1,160,000 484,766 473,166 957,931 2,117,931 28,490,000 2015 3.00% 2,005,000 473,166 443,091 916,256 2,921,256 26,485,000 2016 3.00% 2,060,000 443,091 4123,191 855,281 2,915,281 24,425,000 2017 1.00% 2,115,000 412,191 391,041 803,231 2,918,231 22,310,000 2018 1.00% 2,145,000 391,041 369,591 760,631 2,905,631 20,165,000 2019 3.00% 2,205,000 369,591 336,516 706,106 2,911,106 17,960,000 2020 3.00% 22265,000 336,516 302,541 639,056 2,904,056 15,695,000 2021 4.50% 2,350,000 302,541 249,666 552,206 2,902,206 13,345,000 2022 5.00% 22465,000 249,666 188,041 437,706 2,902,706 10,880,000 2023 5.00% 22585,000 188,041 123,416 311,456 2,896,456 8,295,000 2024 2.50% 1,740,000 123,416 101,666 225,081 1,965,081 6,555,000 2025 3.00% 735,000 101,666 902641 192,306 927,306 5,820,000 2026 3.00% 760,000 90,641 792241 169,881 929,881 5,060,000 2027 3.00% 780,000 79,241 672541 146,781 926,781 4,280,000 2028 3.00% 805,000 67,541 55,466 1232006 928,006 3,475,000 2029 3.00% 830,000 55,466 43,016 98,481 928,481 2,645,000 2030 3.13% 855,000 43,016 29,656 72,672 927,672 1,790,000 2031 3.25% 880,000 29,656 15,356 45,013 925,013 9102000 2032 3.38% 910,000 15,356 - 15,356 925,356 - $ 30,225,000 $ 4,747,119 $ 4,646,291 $ 9,393,405 $ 39,6182405 6 -10 CITY OF BAYTOWN GENERAL DEBT SERVICE FUND STATEMENT OF BONDED INDEBTEDNESS Fiscal Year 2013 -14 Fiscal Interest Principal Interest Interest Total Annual Principal Year Rate Due 02/01 Due 02/01 Due 08/01 Interest Requirement Outstandin General Obligation Bonds $ 16,800,000 Series 2013 Date of Issue - Aril 1, 2013 Term - 20 Years 6 -11 $ 16,800,000 2013 2.00% - - 128,074 128,074 128,074 16,800,000 2014 2.00% 660,000 235,238 228,638 463,875 1,123,875 16,140,000 2015 2.00% 675,000 228,638 221,888 450,525 1,125,525 15,465,000 2016 2.00% 685,000 221,888 215,038 436,925 1,121,925 14,780,000 2017 2.00% 700,000 215,038 208,038 423,075 1,123,075 14,080,000 2018 2.00% 715,000 208,038 200,888 408,925 1,123,925 13,365,000 2019 2.00% 730,000 200,888 193,588 3949475 1,124,475 12,635,000 2020 2.00% 745,000 193,588 186,138 379,725 1,124,725 11,890,000 2021 3.00% 760,000 186,138 174,738 360,875 1,120,875 11,130,000 2022 3.00% 780,000 174,738 163,038 337,775 1,117,775 10,350,000 2023 3.00% 800,000 163,038 151,038 314,075 1,114,075 9,550,000 2024 3.00% 825,000 151,038 138,663 289,700 1,114,700 8,725,000 2025 3.00% 850,000 138,663 125,913 264,575 1,114,575 7,875,000 2026 3.00% 875,000 125,913 112,788 238,700 1,113,700 7,000,000 2027 3.00% 905,000 112,788 99,213 212,000 1,117,000 6,095,000 2028 3.13% 935,000 99,213 84,603 183,816 1,118,816 5,160,000 2029 3.13% 965,000 84,603 69,525 154,128 1,119,128 4,195,000 2030 3.25% 995,000 69,525 53,356 122,881 1,117,881 3,200,000 2031 3.25% 1,030,000 53,356 36,619 89,975 1,119,975 2,170,000 2032 3.38% 1,065,000 36,619 18,647 55,266 1,120,266 12105,000 2033 3.38% 1,105,000 18,647 - 18,647 1,123,647 - $ 16,800,000 $ 2,917,588 $ 2,810,424 $ 5,728,012 $ 22,528,012 6 -11 BAYTOWN S 6 -12 CITY OF BAYTOWN ORGANIZATION CHART HOTEL /MOTEL FUND 11 City Council 11 City Manager Deputy City Manager Hotel/Motel Fund BAYTOWN S 7 -1 7.2 CITY OF BAYTOWN HOTEL/MOTEL FUND 232 BUDGET SUMMARY BY FUND Actual Budget Estimated Adopted 2011 -12 2012 -13 2012 -13 2013 -14 Revenues Hotel/Motel Occupancy Tax $ 911,869 $ 700,000 $ 800,000 $ 900,000 Participation Fees 3,000 - - - Interest Income 1,564 1,048 2,100 2,100 Total Revenues 916,433 701,048 802,100 902,100 Expenditures Personnel Services 118,335 147,470 143,665 235,850 Supplies 28,598 38,142 34,050 48,342 Maintenance 12,068 10,500 14,500 10,500 Services 505,935 524,649 511,264 575,475 Sundry 856 - - - Total Operating 665,792 720,761 703,479 870,167 Non - Recurring Expenditures Non - Recurring Bonus 2,300 - - - Capital Outlay - 80,432 65,432 20,000 Transfers Out - General Fund 145,321 - - 10,800 Unforeseen/New Initiatives - 50,000 - 350,000 Total Expenditures 813,413 851,193 768,911 1,250,967 Excess (Deficit) Revenues Over Expenditures 103,020 (150,145) 33,189 (348,867) Adj. req. to convert budget basis to GAAP (35,000) Fund Balance - Beginning 535,521 603,541 603,541 636,730 Fund Balance - Ending $ 603,541 $ 453,396 $ 636,730 $ 287,863 No. of Working Capital Days 271 194 302 84 Adopted 2013 -14 Expenditure by Function Historical Promotional 2% 85% Bay Communities Arts 7% 6% 7 -3 CITY OF BAYTOWN PROGRAM SUMMARY 5030 HOTEL/MOTEL FURY--] Program Description The Hotel/Motel Occupancy Tax provides a significant source of revenue for programs and facilities that increase tourism. Major Goals • Provide activities and promotions to enhance tourist participation within the City of Baytown. • Provide support for programs that enrich the quality of life for citizens by cultivating an appreciation in the Arts and historical presentation. 74 Major Objectives • Continue upgrade and maintenance of facilities. • Provide related advertising and promotions. • Develop a public relations /media campaign that effectively promotes the resources of the community. • Promote Pirates Bay Waterpark to attract visitors • Enhance Baytown's image by promoting the City's environmental resources. Actual Budget Estimated Proposed Expenditures by Function 2011 -12 2012 -13 2012 -13 2013 -14 50310 Arts $ 46,485 $ 83,063 $ 66,359 $ 68,104 50320 Promotional 50330 Historical 50350 Bay Communities Total Expenditures 647,600 606,139 22,163 81,881 97,165 80,110 540,740 1,064,218 81,000 33,780 77,027 84,865 $813,413 $851,193 $765,126 $1,250,967 CITY OF BAYTOWN SERVICE LEVEL BUDGET 5030 HOTEU/MOTEL ___j Actual Budget Estimated Adopted Acct# Acct Description 2011 -12 2012 -13 2012 -13 2013 -14 7100 Personnel Services 71002 Regular Wages $ 32,032 $ 49,484 $ 50,711 $ 100,867 71003 Part Time Wages 35,962 27,601 26,055 27,879 71009 Overtime 25,983 35,106 33,023 34,769 71021 Health & Dental 5,497 9,150 9,150 30,195 71022 TMRS 10,256 15,387 14,243 24,998 71023 FICA 7,198 8,457 8,338 14,298 71028 Workers Compensation 1,407 2,285 2,145 2,844 71051 Non - Recurring Bonus 2,300 - - - Total Personnel Services 120,635 147,470 143,665 235,850 7200 Supplies 72001 Office Supplies 629 500 500 500 72002 Postage - 1,000 1,000 19200 72004 Printing 992 2,350 2,550 2,350 72041 Educational 26,977 34,292 30,000 44,292 Total Supplies 28,598 38,142 34,050 48,342 7300 Maintenance 73011 Buildings 3,456 6,000 10,000 6,000 73027 Heating & Cooling System 8,612 3,000 3,000 3,000 73028 Electrical Maintenance - 1,500 1,500 1,500 Total Maintenance 12,068 10,500 14,500 10,500 7400 Services 74001 Communication 187 1,140 1,140 19140 74002 Electric Service 13,554 169601 9,720 14,000 74005 Natural Gas 1,355 3,000 2,500 3,000 74011 Equipment Rental 5,925 15,500 14,120 15,500 74021 Special Services 220,386 226,975 226,775 238,225 74036 Advertising 263,113 254,500 250,000 285,000 74041 Travel & Reimbursables 856 - - - 74042 Education & Training 333 4,655 4,500 8,500 74051 Rents 151 - 231 - 74071 Association Dues 75 2,278 2,278 10,110 Total Services 505,935 524,649 511,264 575,475 7500 Sundry Charges 75086 Interest Expense 856 - - - Total Sundry & Other 856 - - - Total Operating 668,092 720,761 703,479 870,167 8000 Capital Outlay 82011 Building & Improvements - 15,000 - - 80021 Special Programs - - - 20,000 86011 Capital Lease Payment - 12,932 12,932 - Total Capital Outlay - 27,932 12,932 20,000 V51 CITY OF BAYTOWN SERVICE LEVEL BUDGET 5030 HOTEL/MOTEL Actual Budget Estimated Adopted kcct# Acct Description 2011 -12 2012 -13 2012 -13 2013 -14 9100 Other Finance Uses 91101 To General Fund 145,321 - - 10,800 91351 To Capital Improvement Prgm - 52,500 52,500 - Total Other Financing Uses 145,321 52,500 52,500 10,800 9900 Contingencies 99002 Unforeseen/New Initiatives - 50,000 - 350,000 Total Contingencies - 50,000 - 350,000 TOTAL DEPARTMENT $ 813,413 $ 851,193 $ 768,911 $1,250,967 7 -6 CITY OF BAYTOWN HOTEL/MOTEL FUND BUDGET 2014 PROGRAMS BAY ARTS PROMOTIONAL HISTORICAL COMMUNITIES TOTAL * Bay Communities Clean -up - _ - 84,865 84,865 * Baytown Historical Museum - - 33,780 - 33,780 * Baytown Nature Center - 720 - - 720 * Baytown Tourism Advertising - 50,000 - - 50,000 * Baytown Tourism Partnership Grant Program - 125,000 - - 125,000 * City Tourism Event Advertising - 35,000 - - 35,000 * Community Wide Banners - 5,000 - - 5,000 * Economic Alliance - 10,000 - - 10,000 * Expos, Training & Assc. Dues - 18,610 - - 18,610 * Grito Fest 10,892 46,430 - - 57,322 * Nurture Nature Fest 31,012 - - - 31,012 * July 3rd/4th Festival 26,200 145,167 - - 171,367 * Pirates Bay Advertising - 55,000 - - 55,000 * Statewide Sponsorships - 5,000 - - 5,000 * Tourism Coordinator - 159,491 - - 159,491 * Tourism Materials 40,000 - - 40,000 * Tourism Website - 8,000 - - 8,000 * Transfer to GF for Graphic Design Work - 10,800 - - 10,800 * Unforeseen/New Initiatives - 350,000 - - 350,000 TOTAL PROGRAMS $ 68,104 $ 1,064,218 $ 33,780 $ 84,865 $ 1,250,967 7 -7 BAYTOWN S 7 -S CITY OF BAYTOWN ORGANIZATION CHART AQUATICS FUND 11 City Council 11 11 City Manager 11 Deputy City Manager Aquatics Fund BAYTOWN S 8 -1 BAYTOWN S g_2 CITY OF BAYTOWN AQUATICS FUND 502 BUDGET SUMMARY BY FUND Actual Budget Estimated Adopted 2011 -12 2012 -13 2012 -13 2013 -14 Revenues Facility Rental $ 208,618 $ 180,000 $ 58,000 $ 59,300 Aquatics 1,382,935 1,592,700 1,600,000 2,636,218 Concessions 194,119 162,300 162,300 263,622 Rental - Misc 9,225 - 2,000 5,000 Interest 1,777 - - - Overages & Shortages (411) 300 10 300 Total Revenues 1,796,263 1,935,300 1,822,310 2,964,440 Expenditures Personnel Services 1,019,140 1,040,011 1,002,637 1,510,778 Supplies 284,529 249,799 261,015 500,545 Maintenance 30,980 23,500 25,000 30,500 Services 238,628 312,304 247,000 390,007 Sundry (1,584) - - - Total Operating 1,571,693 1,625,614 1,535,652 2,431,830 Non - Recurring Expenditures Non - Recurring Bonus 4,320 - - - Capital Outlay* 13,515 235,000 162,400 324,610 Transfers Out - - - 70,000 Contingency - - - 7,000 Total Expenditures 1,589,528 1,860,614 1,698,052 2,833,440 Excess (Deficit) Revenues Over Expenditures 206,735 74,686 124,258 131,000 Adj. req. to convert budget basis to GAAP (30,398) Working Capital - Beginning 532,008 708,345 708,345 832,603 Working Capital- Ending $ 708,345 $ 783,031 $ 832,603 $ 963,603 No. of Working Capital Days 139 154 179 124 * Includes $1.00 per ticket set aside for the Water Parks capital replacement. Adopted Budget 2013 -14 Operations ♦♦♦ 19% '•'�'�:•' ♦ Services & Sundry ♦'♦ 14% Personnel Services 53% Capital & Transfers 14% 8 -3 CITY OF BAYTOWN PROGRAM SUMMARY 5000 AQUATICS Program Description The Aquatics Fund consists of two water parks, Pirates Bay Water Park and Calypso Cove in the City of Baytown. The Pirates Bay Water Park is an award winning Caribbean themed 3- acre water park which won the Aquatics International 2011 Dream Designs Award. It is operated by the Baytown Parks and Recreation Department, the family- friendly resort styled park opened in June 2010. Pirates Bay features attractions for everyone with zero beach entry, a large active and colorful Pirate themed water play center complete with a large dumping bucket and an awesome array of spray nozzles, and water guns, a 671 foot long lazy river and two large slide towers. Tower activities include fun for both the little ones and daredevils with everything from run -outs to racing tubes. The feature attraction is a Flowrider surfing machine. The Flowrider provides an endless moving mountain of water with all the excitement of ocean surfing that will challenge all who enter. Surfer boys and girls ride the waves with an audience. The park also features a climbing wall, and a small rectangular pool for lap swimming and programs such as swim lessons, and water volleyball. A concession stand will provide tasty burgers and other snacks; and covered picnic areas invite visitors to rest between activities. An air conditioned meeting room is available year - round for rentals for family reunions, company outings. The park also offers three large picnic pavilions available for rentals for birthday parties or family get - togethers. A new souvenir stand "the Black Pearl" opened near the Flowrider in May 2012. Calypso Cove, is a smaller Caribbean themed Water Park, located at N.C. Foote Park on West Main. The Park replaced a 1970 era pool and consists of two separate bodies of water. A shallow, zero beach entry pool that features several water guns, a small tot slide, a water mushroom and a large play feature with dumping bucket and is designed for the smaller children and families. A second pool located adjacent to the zero entry pool features a crossing activity, a 17 Workload Measures foot tall slide tower and body slide and optional water volleyball net and basketball goal can also be placed in the pool. This pool is also used for swim lesions and other group activities. Calypso Cove also features large coolbrellas, picnic tables, lounge chairs and a bathhouse. The Pirates Bay Expansion Project Phase I will open in May 2014. The expansion will include a wave pool, a new slide tower that will include two multi rider slides, a larger concession stand, additional restrooms and a staff room The expansion expenses are located in Supplemental number 1. Staff expects a significant increase in attendance in 2014. Major Goals • Follow the guidelines of the Aquatic Facilities Study and the Strategic Master Plan for Pirates Bay Water Park to add and improve the aquatic facilities of the department. • Support the accomplishment of the City Council's Visioning priorities which include, but are not limited to: Development and Redevelopment, Infrastructure Maintenance and Improvement, and Creating a Community we can all be proud of • Expand recreation opportunities, especially for youth. • Become a site for Flowrider competitions. • Expand capacity by 500 to 1,500 guest Major Objectives • Continue to expand the proposed spray parks as outlined in the Aquatic Facilities Master Plan • Continue to add special events that will increase attendance and revenue such as the Itty Bitty Beach Party and Dive in movies. Services Provided • Swim Lessons • Flowrider Lessons • Dive In Movies • Itty Bitty Beach Parties Actual Budget Estimated Projected 2011 -12 2012 -13 2012 -13 2013 -14 1. Pirates Bay Waterpark Attendance 118,526 145,000 120,000 159,950 2. Calypso Cove Attendance 15,648 16,000 17,400 18,000 Performance Measures 1 Pirates Bay Water Park Revenue $1,722,790 $1,850,150 $1,740,461 $2,882,215 (attendance, concessions and rentals) 2. Calypso Cove (Attendance, Rentals and Vending) $73,473 $85,150 $81,849 $82,225 84 CITY OF BAYTOWN SERVICE LEVEL BUDGET 5000 AQUATICS Actual Budget Estimated Adopted Acct# Acct Description 2011 -12 2012 -13 2012 -13 2013 -14 7100 Personnel Services 71002 Regular Wages $ 80,219 $ 92,741 $ 70,851 $ 108,345 71003 Part -Time Wages 791,344 824,000 813,087 1,213,272 71009 Overtime 19,444 - 675 - 71021 Health & Dental 27,769 18,300 18,300 40,260 71022 TMRS 17,294 16,869 13,050 19,968 71023 FICA 68,067 69,671 67,632 100,957 71028 Workers Compensation 15,003 18,430 19,042 27,976 71051 Non - Recurring Bonus 4,320 - - - Total Personnel Services 1,023,460 1,040,011 1,002,637 1,510,778 7200 Supplies 72001 Office Supplies 10,296 6,000 5,800 10,000 72004 Printing 1,397 3,000 2,000 4,500 72007 Wearing Apparel 11,132 12,000 15,115 18,645 72019 Supplies Purchase for Resale 108,037 100,000 100,000 240,000 72021 Minor Tools 822 500 400 1,000 72026 Cleaning & Janitorial 14,093 12,500 12,000 30,000 72028 Swimming Pool Supplies 9,341 7,500 7,500 18,000 72031 Chemical 123,454 97,899 110,000 165,000 72032 Medical 633 3,400 2,200 4,400 72041 Educational Supplies 937 1,000 2,000 2,000 72046 Botanical Supplies 4,387 6,000 4,000 7,000 Total Supplies 284,529 249,799 261,015 500,545 7300 Maintenance 73011 Building Maintenance 13,131 12,000 15,000 14,500 73027 Heating & Cooling System 1,178 5,500 2,000 4,500 73028 Electrical Maintenance 16,671 6,000 8,000 11,500 Total Maintenance 30,980 23,500 25,000 30,500 7400 Services 74001 Communication 3,423 9,227 4,000 6,707 74002 Electric Service 116,792 151,432 120,000 170,000 74005 Natural Gas 830 1,000 1,000 2,000 74021 Special Services 46,606 76,085 50,000 74,900 74029 Service Awards 821 5,080 5,000 10,000 74036 Advertising 57,910 60,000 58,000 120,000 74041 Travel & Reimbursables 2,840 - - - 74042 Education & Training 1,139 9,480 9,000 6,400 74272 Real & Personal Property 8,267 - - - Total Services 238,628 312,304 247,000 390,007 7500 Sundry 75071 Terminal/Accrual Pay (1,584) - - - Total Sundry (1,584) - - - Total Operating 1,577,597 11625,614 1,535,652 2,431,830 8000 Capital Outlay 80001 Furniture & Equip < $5,000 13,515 - - - 84041 Furniture & Fixtures - 70,000 25,000 146,660 84061 Other Equipment* - 165,000 137,400 177,950 Total Capital Outlay 13,515 235,000 162,400 324,610 8 -5 CITY OF BAYTOWN SERVICE LEVEL BUDGET 5000 AQUATICS * Includes $1.00 per ticket set aside for the Water Parks capital replacement. 8 -6 Actual Budget Estimated Adopted Acct# Acct Description 2011 -12 2012 -13 2012 -13 2013 -14 9000 Other Financing Uses 91522 To WWIS - - - 70,000 Total Other Financing Uses - - - 70,000 9900 Contingency 99001 Contingency - - - 7,000 Total Contingency - - - 7,000 TOTAL DEPARTMENT $ 1,589,528 $ 1,860,614 $ 1,698,052 $ 2,833,440 * Includes $1.00 per ticket set aside for the Water Parks capital replacement. 8 -6 CITY OF BAYTOWN ORGANIZATION CHART WATER AND SEWER FUND City Council I Manager I I Deputy City I I Assistant City I Manager Manager I Director of Public I I Director of Finance I Works /Uti I it ics 11 Assistant Director �� Utility Billing & Collections 11 of Utilities BAYTOWN S 9 -1 Construction Operations � � Operatiot sr � BAYTOWN S 9 -1 BAYTOWN 9-2 CITY OF BAYTOWN WATER & SEWER FUND 520 BUDGET SUMMARY BY FUND Actual Budget Estimated Adopted 2011 -12 2012 -13 2012 -13 2013 -14 Revenues 7,430,710 7,949,689 7,599,859 8,219,679 Intergovernmental $ 933,711 $ 994,839 $ 965,857 $ 1,089,342 Operating Revenues 33,818,894 30,576,000 33,000,000 33,990,000 Non - operating Revenues 533,529 425,500 427,150 435,500 Miscellaneous 53,474 53,207 74,472 68,600 Total Revenues 35.339.608 32.049 -546 34- 467 -479 35 583.442 Expenditures by Type: Personnel Services 7,430,710 7,949,689 7,599,859 8,219,679 Supplies 10,182,796 10,211,414 10,180,832 10,936,274 Maintenance 1,209,674 1,488,250 1,455,367 1,539,900 Services 2,340,247 2,611,057 2,581,814 2,599,703 Sundry 83,249 160,836 160,836 160,836 Total Operating 21,246,676 22,421,246 21,978,708 23,456,392 Non - Recurring Expenditures Non - Recurring Bonus 228,291 - - - Capital Outlay 33,898 709,731 703,024 705,482 Debt Requirements 7,532,428 8,417,158 8,417,158 8,969,549 Transfers Out 2,302,302 3,499,385 3,499,385 8,999,385 Unforeseen/New Initiatives - 55,000 5,000 272,374 Total Expenditures 31,343,595 35,102,520 34,603,275 42,403,182 Excess (Deficit) Revenues Over Expenditures 3,996,013 (3,052,974) (135,796) (6,819,740) Adj. req. to convert budget basis to GAAP 109,555 Working Capital- Beginning 11,575,881 15,681,449 15,681,449 15,545,653 Working Capital - Ending No. of Working Capital Days $ 15,681,449 $ 12,628,475 $ 15,545,653 $ 8,725,913 183 131 164 75 Adopted I 13-14 Expenditures by t Operating Personnel Services iu � ' x.1111 Debt «J K t ?J ;" Capital 9 -3 CITY OF BAYTOWN WATER & SEWER FUND 520 BUDGET SUMMARY BY FUND Actual Budget Estimated Adopted 2011 -12 2012 -13 2012 -13 2013 -14 Revenues Intergovernmental $ 933,711 $ 994,839 $ 965,857 $ 1,089,342 Operating Revenues 33,818,894 30,576,000 33,000,000 33,990,000 Non - operating Revenues 533,529 425,500 427,150 435,500 Miscellaneous 53,474 53,207 74,472 68,600 Total Revenues 35,339,608 32,049,546 34,467,479 35,583,442 Expenditures by Function General Government 2,359,486 2,724,074 2,658,427 3,103,269 Water Operations 12,896,613 13,447,637 13,107,700 13,603,493 Wastewater Operations 4,506,816 4,968,551 4,963,565 6,180,244 Utility Construction 1,745,950 2,045,715 1,957,040 1,547,242 Total Operating 21,508,865 23,185,977 22,686,732 24,434,248 Transfer to Debt Service 7,532,428 8,417,158 8,417,158 8,969,549 Transfer to Other Funds 2,302,302 3,499,385 3,499,385 8,999,385 9,834,730 11,916,543 11,916, 543 17,968,934 Total Expenditures 31,343,595 35,102,520 34,603,275 42,403,182 Excess (Deficit) Revenues Over Expenditures Adj. req. to convert budget basis to GAAP Working Capital - Beginning Working Capital - Ending 5L! 3,996,013 (3,052,974) (135,796) (6,819,740) 109,555 11,575, 881 15,681,449 15,681,449 15,545,653 $15,681,449 12,628,475 $ 15,545,653 $ 8,725,913 Adopted 2013 -14 Expenditures by Function Transfers & Other 42% Uti _ 4% General Government Water Operations 32% ions 15% CITY OF BAYTOWN WATER & SEWER FUND REVENUE DETAIL Actual Budget Estimated Adopted Revenue 2011 -12 2012 -13 2012 -13 2013 -14 BAWA - Contract Svcs. $ 933,711 $ 994,839 $ 965,857 $ 1,089,342 Total Intergovernmental 933,711 994,839 965,857 1,089,342 Sale of Water 17,654,673 16,000,000 17,366,768 17,892,242 Sewer Service 14,776,876 13,500,000 14,535,232 14,975,758 Penalties 692,254 716,000 716,000 700,000 Pollution Control Fees 388,005 300,000 320,000 360,000 W &S Surcharge 215,743 - - - PSLIP Program 91,343 60,000 62,000 62,000 Operating Revenues 33,818,894 30,576,000 33,000,000 33,990,000 Turn-on Fees 452,579 350,000 350,000 360,000 Water Tap Fees 55,700 49,000 49,000 49,000 Sewer tap Fees 24,100 26,000 26,000 26,000 OT Turn-On Fees 1,150 500 2,150 500 Non - operating Revenues 533,529 425,500 427,150 435,500 Interest on Investment 44,953 44,607 66,000 60,000 Interest on Receivable - - 66 - Recovered A/R (UB W -11) - - 811 - Miscellaneous 8,573 8,500 7,800 8,500 Overages and Shortages (52) 100 (205) 100 Total Miscellaneous 53,474 53,207 74,472 68,600 Total Revenues $ 35,339,608 $ 32,049,546 $ 34,467,479 $ 35,583,442 9 -5 CITY OF BAYTOWN WATER & SEWER FUND 520 BUDGET SUMMARY BY DEPARTMENT Actual Budget Estimated Adopted De artment Name 2011 -12 2012 -13 2012 -13 2013 -14 General Government Fiscal Operations $ 1,499,359 $ 1,965,870 $ 1,968,142 $ 2,144,548 General Overhead 860,127 758,204 690,285 958,721 To General Fund 13,200 13,200 13,200 13,200 Total General Government 2,359,486 2,724,074 2,658,427 3,103,269 Water Operations Utility Transmission Treated Water Restoration Water Treatment Total Water Operations Wastewater Operations Wastewater Treatment Pollution Control Total Wastewater Operations Utility Construction Construction Total Utility Construction Total Operations Transfers Out 1,853,580 2,074,023 1,858,897 1,652,511 9,448,646 9,436,673 9,436,673 10,148,716 663,831 948,199 846,350 712,925 930,556 988,742 965,780 1,089,341 12,896,613 13,447,637 13,107,700 13,603,493 4,258,716 4,663,641 4,650,689 5,796,327 248,100 304,910 312,876 383,917 4,506,816 4,968,551 4,963,565 6,180,244 1,745,950 2,045,715 1,957,040 1,547,242 1,745,950 2,045,715 1,957,040 1,547,242 19,149,379 20,461,903 20,028,305 24,434,248 Transfer to Debt Service 7,532,428 8,417,158 8,417,158 8,969,549 Transfer to Other Funds 2,302,302 3,499,385 3,499,385 8,999,385 Total Transfers 9,834,730 1 1,916,543 11,916,543 17,968,934 Water & Sewer Fund Total $ 31,343,595 $ 35,102,520 $ 34,603,275 $ 42,403,182 Adpopted Budget 2013 -14 by Function Water Operations Wastewater 32% 15% 15% General Govemment� 7% Transfer to Other Funds 21% M-1 Utility IlTransfer Construction 4% to Debt Service 21% CITY OF BAYTOWN WATER & SEWER FUND 520 BUDGET SUMMARY BY ACCOUNT Actual Budget Estimated Adopted Acct# Acct Description 2011 -12 2012 -13 2012 -13 2013 -14 7100 Personnel Services 71002 Regular Wages $ 4,184,878 $ 4,729,831 $ 4,437,846 $ 4,817,503 71003 Part Time Wages 24,317 18,540 22,500 - 71009 Overtime 366,233 304,688 305,137 313,524 71011 Extra Help/Temporary - - - 2,640 71021 Health & Dental Insurance 835,033 1,096,628 1,096,628 1,229,165 71022 TMRS 867,002 917,817 868,831 947,638 71023 FICA 342,902 359,265 353,351 368,984 71028 Workers Compensation 85,820 95,069 84,787 93,605 71041 Allowances 10,800 10,876 13,804 10,800 71051 Non - Recurring Bonus 228,291 - - - 71052 Salary Savings - (100,000) (100,000) (100,000) 71081 Retired Employee Benefits 713,725 516,975 516,975 535,820 7400 Total Personnel Services 7,659,001 7,949,689 7,599,859 8,219,679 7200 Supplies 72001 Office 22,532 18,482 20,032 19,702 72002 Postage 126,034 147,659 1511)159 183,159 72004 Printing 362 13,000 6,778 9,017 72007 Wearing Apparel 32,393 40,400 34,400 36,900 72016 Motor Vehicle 274,185 270,700 255,700 259,050 72021 Minor Tools 37,856 34,050 33,535 36,480 72026 Cleaning & Janitorial 7,323 5,500 5,805 5,500 72031 Chemical 233,357 244,650 236,450 237,450 72032 Medical 108 300 300 300 72052 Treated Water 9,448,646 9,436,673 9,436,673 10,148,716 73055 Total Supplies 10,182,796 10,211,414 10,180,832 10,936,274 7300 Maintenance 73001 Land 11,162 12,500 12,500 11,500 73011 Buildings 16,045 11,000 11,000 11,000 73022 Sanitary Sewers 26,718 27,000 25,000 27,000 73023 Water Distribution System 207,302 225,000 225,000 220,000 73024 Reservoirs & Wells 3,537 3,000 9,000 8,000 73025 Streets Sidewalks & Curbs 58,601 56,500 59,723 55,000 73027 Heating & Cooling System 6,894 7,500 7,100 7,500 73042 Machinery & Equipment 378,153 346,650 345,000 357,000 73043 Motor Vehicles 392,618 320,700 289,989 320,700 73047 Meters & Settings 102,790 471,000 461,255 514,800 73055 Computers 5,854 7,400 9,800 7,400 Total Maintenance 1,209,674 1,488,250 1,455,367 1,539,900 7400 Services 74001 Communication 3,896 3,357 3,836 3,257 74002 Electric Service 1,634,873 1,838,340 1,838,340 1,834,309 74005 Natural Gas 184 400 400 600 74011 Equipment Rental 13,982 42,900 12,900 12,900 74021 Special Services 331,363 410,701 410,931 432,693 74022 Audits 13,454 16,512 16,512 16,512 74026 Janitorial Services 3,755 4,060 4,060 4,060 9 -7 CITY OF BAYTOWN WATER & SEWER FUND 520 BUDGET SUMMARY BY ACCOUNT Actual Budget Estimated Adopted kcct# Acct Description 2011 -12 2012 -13 2012 -13 2013 -14 74041 Travel & Reimbursables 4,524 - - - 74042 Education & Training 41,193 38,620 38,868 38,705 74050 Disposal Services 237,130 252,000 251,800 252,500 74051 Non -City Facility Rental - - 667 - 74071 Association Dues 1,751 4,167 3,500 4,167 74210 General Liability Insurance 6,421 - - - 74220 Errors & Omissions 9,130 - - - 74240 Auto Liability 10,284 - - - 74241 Auto Collision 9,694 - - - 74242 Auto Catastrophic 421 - - - 74271 Mobile Equipment 1,567 - - - 74272 Real & Personal Property 16,088 - - - 74281 Employee Fraud 537 - - - Total Services 2,340,247 2,611,057 2,581,814 2,599,703 7500 Sundry Charges 75086 Interest Expense 5,389 - - - 75088 Bad Debt - Cutoff Accounts 77,860 160,836 160,836 160,836 Total Sundry & Other 83,249 160,836 160,836 160,836 Total Operating 21,474,967 22,421,246 21,978,708 23,456,392 8000 Capital Outlay 80001 Furniture & Equipment < $5,000 10,518 - - - 82011 Building and Improvements - 91,881 90,732 5,000 83023 Water Distribution System - 200,000 200,000 200,000 83029 Sewer Connections - 10,000 10,000 10,000 83035 Meters & Connections - 65,000 65,000 70,000 84042 Machinery & Equipment 23,380 45,000 46,291 162,132 84043 Motor Vehicles - 209,000 202,151 169,500 86011 Capital Lease Purchases - 88,850 88,850 88,850 Total Capital Outlay 33,898 709,731 703,024 705,482 9000 Other Financing Uses 91101 To General Fund 1,954,274 1,954,274 1,954,274 1,954,274 91401 To G O 1 S 2,956,166 - - - 91450 To Accrued Leave - General Fund 200,000 220,000 220,000 220,000 91522 To WW I S 4,514,124 8,417,158 8,417,158 8,969,549 91527 To CIPF - Water & Sewer 16,830 11000,000 1,000,000 6,500,000 91550 To Garage Fund 2,515 113,829 113,829 113,829 91552 To Warehouse Operations 128,683 211,282 211,282 211,282 92510 To BAWA 62,138 - - - Total Other Financing Uses 9,834,730 11,916,543 11,916,543 17,968,934 9900 Contingencies 99001 Contingencies - 5,000 5,000 272,374 99002 Unforeseen/New Initiatives - 50,000 - - Total Contingencies - 55,000 5,000 272,374 TOTAL EXPENDITURES $ 31,343,595 $ 35,102,520 $ 34,603,275 $ 42,403,182 9 -8 BAYTOWN S 9 -9 CITY OF BAYTOWN PROGRAM SUMMARY 1030 UTILITY BILLING &COLLECTIONS Program Description Within the Water & Sewer Fund, the Utility Billing Division is responsible for the weekly, bi- monthly, and monthly procedures related to the billing of water, sewer, and garbage services provided to the citizens. They ensure the customer meters are properly read and billed for services received; generate weekly, bi- monthly, and monthly bills; monitor and disburse security deposits; process past due accounts; test, repair, and replace meters; curtail theft of service and report line leaks for repair. The main priority of the division is to provide excellent customer service. The Collection Division provides cash receipts system training to other City Departments. Processes and monitors: Industrial District In- Lieu -of Tax; solid waste gross receipts tax; hotel occupancy tax; franchise fees; water, sewer, garbage and storm water receipts; sales tax receipts; property tax deposits; and receipts for City leased land and buildings. Major Goals • Provide 100% customer service 100% of the time. • Exceed the customer's expectations. • Maintain a high level of accuracy in billing. • Maintain meter reading accuracy at 99.9 %. • Carry out the vision established through the codes and ordinances of the City of Baytown. Major Objectives • Accurately bill utility customers per City Ordinance. • Process payments in a timely manner. • Obtain accurate meter readings and stay on schedule for monthly readings. • Curtail theft of service. • Test, repair, and replace meters to assure precise readings for accurate billing. • Provide training and cross - training for all employees. Workload Measures Actual 2011 -12 Budget 2012 -13 Estimated 2012 -13 Projected 2013 -14 1. Accounts billed — per month 20,017 21,886 20,057 20,097 2. Meters read — per month 21,728 22,959 21,989 22,489 3. Automatic bank drafts — per month 1,664 1,728 1,749 1,836 4. Payments processed — per month 18,029 18,500 18,493 18,789 Performance Measures 1. Percent of Meters Read by MRX Unit 73% 90% 89% 91% 2. Daily service work orders — per year 32,647 32,688 32,664 32,337 3. Rereads requested — per year 1,429 1,590 2,008 1,908 4. No reads /Invalid reads — per year 57,708 40,800 50,450 47,927 5. Water Accountability — per year 78% 83% 81% 82% Lock Box payments comprise twenty-seven percent (27 %) of the utility payments processed. ➢ "No reads /Invalid reads" addresses meters that are unable to transmit a signal electronically requiring the Meter Technicians to read these meters manually to obtain the proper reading for billing accuracy. Ongoing meter maintenance is the key to reducing the no read/invalid reads. ➢ "Water Accountability" is negatively impacted by lack of maintenance, stuck large meters, engineering projects unaccountability for water usage during project period, water main leaks/breaks, accurate flushing reporting, hydrant metering, straight lining and broken valves. 9 -10 CITY OF BAYTOWN SERVICE LEVEL BUDGET 11030 UTILITY BILLING & COLLECTIONS Actual Budget Estimated Adopted Acct# Acct Description 2011 -12 2012 -13 2012 -13 2013 -14 7100 Personnel Services 71002 Regular Wages $ 685,579 $ 747,845 $ 740,560 $ 794,773 71003 Part Time Wages 24,317 18,540 22,500 - 71009 Overtime 22,908 27,810 27,757 28,000 71011 Extra Help /Temporary - - - 2,640 71021 Health & Dental 149,260 181,628 181,628 209,855 71022 TMRS 135,151 141,429 139,868 151,969 71023 FICA 54,467 56,057 58,387 58,267 71028 Workers Compensation 5,919 5,205 5,326 5,551 71041 Allowances 1,800 1,800 1,765 1,800 71051 Non - Recurring Bonus 36,134 - - - Total Personnel Services 1,115,535 1,180,314 1,177,791 1,252,855 7200 Supplies 72001 Office 9,404 9,632 9,632 7,702 72002 Postage 123,767 144,659 147,159 176,159 72004 Printing 56 - - 1,900 72007 Wearing Apparel 2,375 2,400 2,400 2,400 72016 Motor Vehicle 28,280 29,700 29,700 28,050 72021 Minor Tools 1,367 2,500 1,985 4,930 72031 Chemical Supplies 20 - - - 72026 Cleaning & Janitorial 1,078 1,000 1,305 1,000 Total Supplies 166,347 189,891 1921181 222,141 7300 Maintenance 73027 Heating & Cooling System - 2,000 1,600 2,000 73043 Motor Vehicles 13,431 11,000 13,389 11,000 73047 Meters & Settings 89,336 456,000 451,255 499,800 73055 Maintenance on Computers 5,854 7,400 9,800 7,400 Total Maintenance 108,621 476,400 476,044 520,200 7400 Services 74001 Communication 485 507 507 407 74002 Electric Service 7,791 8,090 8,090 8,000 74011 Equipment Rental 3,886 3,900 3,900 3,900 74021 Special Services 64,561 68,921 72,351 94,113 74026 Janitorial Services 3,755 4,060 43,060 4,060 74041 Travel & Reimbursables 146 - - - 74042 Education & Training 813 4,120 3,950 4,205 74051 Non -City Facility Rental - - 667 - 74071 Association Dues 129 667 - 667 Total Services 81,566 90,265 93,525 115,352 Total Operating 1,472,069 1,936,870 1,939,541 2,110,548 8000 Capital Outlay 80001 Furniture & Equip <$5,000 3,910 - - - 82011 Building & Improvements - 5,000 3,851 5,000 84042 Machinery & Equipment 23,380 - - - 84043 Motor Vehicles - 19,000 19,750 24,000 Total Capital Outlay 27,290 24,000 23,601 29,000 9 -11 CITY OF BAYTOWN SERVICE LEVEL BUDGET 1030 UTILITY BILLING & COLLECTIONS 9000 Other Financing Uses 91527 To Water & Sewer CIPF Total Other Financing Uses 9900 99001 9 -12 Contingencies Contingencies Total Contingencies TOTAL DEPARTMENT 16,830 - - - 16,830 - - - 5,000 5,000 5,000 - 5,000 5,000 5,000 $ 1,516,189 $ 1,965,870 $ 1,968,142 $ 2,144,548 CITY OF BAYTOWN SERVICE LEVEL BUDGET 11190 WATER & SEWER GENERAL OVERHEAD Water & Sewer General Overhead codifies expenditures that are not directly associated with any other de partmen Nithin the Water & Sewer Fund. The major components are insurance, special programs and contingencies. Actual Budget Estimated Adopted kcct# Acct Description 2011 -12 2012 -13 2012 -13 2013 -14 7100 Personnel Services 71002 Regular Wages $ - $ - $ - $ 46,072 71021 Health & Dental - - - 10,065 71022 TMRS - - - 8,491 71023 FICA - - - 3,525 71028 Workers Compensation - - - 59 71052 Salary Savings - (100,000) (100,000) (100,000) 71081 Retired Employee Benefits 713,725 516,975 516,975 535,820 Total Personnel Services 713,725 416,975 416,975 504,032 7200 Supplies 72004 Printing 306 13,000 6,778 7,117 Total Supplies 306 13,000 6,778 7,117 7300 Maintenance 73042 Machinery & Equipment - 1,650 - - Total Maintenance - 1,650 - - 7400 Services 74001 Communication 640 2,850 2,303 2,850 74021 Special Services - 9,500 - - 74022 Audits 13,454 16,512 16,512 16,512 74210 General Liability Insurance 6,421 - - - 74220 Errors & Omissions 9,130 - - - 74240 Auto Liability 10,284 - - - 74241 Auto Collision 9,694 - - - 74242 Auto Catastrophic 421 - - - 74271 Mobile Equipment 1,567 - - - 74272 Real & Personal Property 16,088 - - - 74281 Employee Fraud 537 - - - Total Services 68,236 28,862 18,815 19,362 7500 Sundry Charges 75088 Bad Debt -Cutoff Accounts 77,860 160,836 160,836 160,836 Total Sundry & Other 77,860 160,836 160,836 160,836 Total Operating 860,127 621,323 603,404 691,347 8000 Capital Outlay 82011 Building & Improvements - 86,881 86,881 - Total Capital Outlay - 86,881 86,881 - 9000 Other Financing Uses 91101 To General Fund 13,200 13,200 13,200 13,200 Total Other Financing Uses 13,200 13,200 13,200 13,200 9900 Contingencies 99001 Contingencies - - - 267,374 99002 Unforeseen/New Initiatives - 50,000 - - Total Contingencies - 50,000 - 267,374 TOTAL DEPARTMENT $ 873,327 $ 771,404 $ 703,485 $ 971,921 9 -13 CITY OF BAYTOWN PROGRAM SUMMARY 13040 WATER OPERATIONS Program Description The Water Operations group of the City of Baytown consists of the following divisions: Water Distribution, Water Treatment and Treated Water. The Utility Transmission division is responsible for the operation and maintenance of the water distribution system (approximately 458 miles) including transmission lines, elevated storage tanks, and well sites. The operation and maintain of the wastewater collection system (approximately 430 miles). The Restoration Division repairs, replaces streets, driveways, curb & gutter and sidewalks that were removed to repair utilities. They also assist the Drainage Division crews needing concrete work; and when work is being preformed for CDBG projects. The Treated Water division consists of the budgeted water purchased by the City of Baytown from the Baytown Area Water Authority. The Water Treatment division includes personnel costs associated with the operation of the Baytown Area Water Authority surface water treatment plant. Workload Measures 1. Leak repairs / day 2. Customer Repairs / week 3. Meter Change -outs / year 4. Manholes repaired / year 5. Sewer stops / year 6. Manholes, mains vactored / year 7. Curb and Gutters repaired (new) 8. Sidewalks repaired (new) 9. Driveways repaired (new) Performance Measures 1. Average time to complete meter change outs/ hours 2. Average time to complete leak repairs/hours 3. Average response time for a water leak report 4. Utility lines located 5. Linear feet of curb and gutters repaired (new) 6. Square feet of sidewalks repaired (new) 7. Square feet of driveways repaired (new) 9-14 Major Goals • Operate and maintain a reliable distribution system with the ability to deliver a sufficient quantity of safe and good quality water under adequate pressure to the utilities' customers at all times. • Obtain water and sewer certificates for all employees. • Maintain the wastewater collection system in order to provide a safe environment for the citizens of Baytown. Major Objectives • Continue to meet or exceed all Texas Commission on Environmental Quality (TCEQ) Rules and Regulations for water production and water distribution, so the City will continue to be rated a "Superior Public Water System" by the TCEQ. • Continue to meet or exceed all Texas Commission on Environmental Quality (TCEQ) Rules and Regulations for wastewater collection. Actual Budget Estimated Projected 2011 -12 2012 -13 2012 -13 2013 -14 5 5 5 3 7 10 7 8 12 15 12 15 60 60 60 50 1,373 1,500 1,500 1,500 207 600 400 400 30 80 20 1.5 1.5 1.5 1.5 3 3 3 3 1 1 1 1 250 200 200 200 300 3,200 6,000 CITY OF BAYTOWN SERVICE LEVEL BUDGET 3040 WATER OPERATIONS Actual Budget Estimated Adopted Acct# Acct Description 2011 -12 2012 -13 2012 -13 2013 -14 7100 Personnel Services 71002 Regular Wages 71009 Overtime 71021 Health & Dental 71022 TMRS 71023 FICA 71028 Workers Compensation 71041 Allowances 71051 Non - Recurring Bonus 41,604 Total Personnel Services 7200 Supplies 72001 Office Supplies 72007 Wearing Apparel 72016 Motor Vehicle 72021 Minor Tools 72031 Chemical 72032 Medical 72052 Treated Water 581,568 Total Supplies 7300 Maintenance 73001 Land 73011 Buildings 73022 Sanitary Sewers Maintenance 73023 Water Distribution System 73024 Reservoirs & Wells 73025 Streets Sidewalks & Curbs 73042 Machinery & Equipment 73043 Motor Vehicles 73047 Meters & Settings Total Maintenance 7400 Services 74001 Communication 74002 Electric Service 74011 Equipment Rental 74021 Special Services 74041 Travel & Reimbursables 74042 Education & Training 74071 Association Dues Total Services 7300 Sundry Charges 75086 Interest Expense Total Sundry & Other $ 1,487,236 $ 1,760,327 $ 1,514,480 $ 1,550,389 198,078 146,574 146,574 146,592 310,548 417,240 417,240 418,704 321,689 347,615 304,664 313,483 126,814 136,596 124,237 123,992 44,593 49,235 41,604 45,057 3,960 4,036 6,016 3,960 84,470 - - - 2,577,388 2,861,623 2,554,815 2,602,177 1,933 1,500 1,500 1,500 10,048 14,000 10,000 10,000 142,318 1421000 137,000 122,000 18,978 17,450 17,450 17,450 8,446 7,450 21250 2,250 78 200 200 200 9,448,646 9,436,673 9,436,673 10,148,716 9,630,447 9,619,273 9,605,073 10,302,116 11,162 12,500 12,500 11,500 402 1,000 1,000 1,000 26,620 27,000 25,000 - 207,302 225,000 225,000 220,000 3,537 3,000 9,000 8,000 55,663 55,000 58,223 55,000 2,045 3,000 3,000 3,000 261,383 200,700 182,600 160,700 13,454 15,000 10,000 15,000 581,568 542,200 526,323 474,200 75 - 38 - 12,472 15,941 15,941 12,000 1,920 2,500 2,500 2,500 69,629 67,200 70,000 70,000 835 - - - 16,115 14,000 14,418 10,600 426 1,050 1,050 1,050 101,472 100,691 103,947 96,150 4,350 - - - 4,350 - - - Total Operating 12,895,225 13,123,787 12,790,158 13,474,643 9 -15 CITY OF BAYTOWN SERVICE LEVEL BUDGET 3040 WATER OPERATIONS Actual Budget Estimated Adopted kcct# Acct Description 2011 -12 2012 -13 2012 -13 2013 -14 8000 Capital Outlay 80001 Furniture & Equip < $5,000 1,388 - - - 84042 Machinery & Equipment - 45,000 46,291 40,000 84043 Motor Vehicles - 190,000 182,401 - 86011 Capital Lease Payment - 88,850 88,850 88,850 Total Capital Outlay 1,388 323,850 317,542 128,850 9000 Other Financing Uses 91101 To General Fund 31,036 31,036 31,036 31,036 Total Other Financing Uses 31,036 31,036 31,036 31,036 TOTAL DEPARTMENT $ 12,927,649 $ 13,478,673 $ 13,138,736 $ 13,634,529 9 -16 BAYTOWN S 9 -17 CITY OF BAYTOWN PROGRAM SUMMARY 3050 WASTEWATER OPERATIONS Program Description The Wastewater Operations group for the City of Baytown consists of the following divisions: Wastewater Treatment, Wastewater Collections, Pollution Control and Private Sewer Line Inspections. The Wastewater Treatment division is responsible for treatment and discharge of sanitary sewage to Texas Commission on Environmental Quality (TCEQ) and Environmental Protection Agency (EPA) Rules and Regulations. The Pollution Control division is responsible for the monitoring of wastes that enter the collection system from food, commercial and industrial establishments, and is responsible for the Private Sewer Line Inspection in evaluating the condition of private sewer lines. Also, new for the 2014 FY budget, the administrative portion of the Back Flow Prevention Program. Workload Measures 1. Tons of sludge per year - 30520 2. Volume of wastewater treated (mg) in a month - 30520 3. Permits issued - 30530 4. Inspections, Samples pulled/analysis performed —30530 5. Industrial user surveys completed — 30530 6. Liquid waste manifest submitted - 30530 7. Violation letters sent/calls made - 30530 8. Inspections performed/complaint follow -ups - 30530 Performance Measures 1. New Application process — 30530 2. Private sewer lines inspected — 30530 9 -18 Major Goals • To operate and maintain four Wastewater Treatment plants to meet health department, TCEQ and EPA Rules and Regulations at all times. Major Objectives • Continue to meet Health Department, TCEQ and EPA Rules and Regulations by continuing major rehabilitation projects to improve the quality of service to all citizens. Actual Budget Estimated Projected 2011 -12 2012 -13 2012 -13 2013 -14 1,300 1,500 1,500 1500 950 1,200 1,200 1600 70 21 21 21 300 170 170 200 100 0 0 0 (Removed) 800 672 672 700 500 5 100 100 30 0 0 0 (Removed) 2 21 15 10 1,600 1,500 1,500 1,500 CITY OF BAYTOWN SERVICE LEVEL BUDGET 13050 WASTEWATER OPERATIONS Actual Budget Estimated Adopted Acct# Acct Description 2011 -12 2012 -13 2012 -13 2013 -14 7100 Personnel Services 71002 Regular Wages $ 1,426,764 $ 1,551,885 $ 1,537,254 $ 1,809,506 71009 Overtime 61,845 68,507 69,009 68,948 71021 Health & Dental 268,719 342,210 342,210 433,161 71022 TMRS 282,586 295,700 '294,374 347,128 71023 FICA 111,082 114,333 118,370 133,534 71028 Workers Compensation 20,815 24,514 23,779 27,881 71041 Allowances 5,040 5,040 6,023 5,040 71051 Non - Recurring Bonus 72,717 - - - Total Personnel Services 2,249,568 2,402,189 2,391,019 2,825,198 7200 Supplies 72001 Office 9,141 6,350 6,900 8,500 72002 Postage 2,267 3,000 4,000 7,000 72007 Wearing Apparel 11,765 14,500 15,000 16,500 72016 Motor Vehicle 30,405 29,000 29,000 49,000 72021 Minor Tools 6,126 4,375 4,375 6,375 72026 Cleaning & Janitorial 6,245 4,500 4,500 4,500 72031 Chemical 193,798 225,200 225,200 225,200 Total Supplies 259,747 286,925 288,975 317,075 7300 Maintenance 73011 Buildings 15,643 10,000 10,000 10,000 73027 Heating & Cooling System 6,894 5,500 5,500 5,500 73042 Machinery & Equipment 165,897 202,000 202,000 352,000 73043 Motor Vehicles 38,854 34,000 34,000 64,000 Total Maintenance 227,288 251,500 251,500 431,500 7400 Services 74001 Communication 21116 - 834 - 74002 Electric Service 1,343,063 1,526,007 1,526,007 1,814,309 74005 Natural Gas 184 400 400 600 74011 Equipment Rental 93 1,500 1,500 1,500 74021 Special Services 169,126 234,080 237,580 268,580 74041 Travel & Reimbursables 2,852 - - - 74042 Education & Training 14,813 12,000 12,000 15,400 74050 Disposal Services 237,130 252,000 251,800 252,500 74071 Association Dues 836 1,950 1,950 1,950 Total Services 1,770,213 2,027,937 2,032,071 2,354,839 Total Operating 4,506,816 4,968,551 4,963,565 5,928,612 8000 Capital Outlay 84042 Machinery & Equipment - - - 106,132 84043 Motor Vehicles - - - 145,500 Total Capital Outlay - - - 251,632 TOTAL DEPARTMENT $ 4,506,816 $ 4,968,551 $ 4,963,565 $ 6,180,244 9 -19 CITY OF BAYTOWN PROGRAM SUMMARY 3060 UTILITY CONSTRUCTION Program Description The Utility Construction Department of the City of Baytown consists of Lift Station maintenance, Tapping and Construction. The Lift Station crew is responsible for the maintenance and operation of 84 lift stations. The Tapping crew is responsible for the installation of all new water and sewer taps and the replacement of failed taps. The Construction crew is responsible for the maintenance of large utility transmission lines and the continuous replacement of old main water lines, fire hydrants, valves, and service taps. Major Goals • Maintain a reliable main water line transmission system at all times. • Maintain the operation of 84 lift stations. • Obtain water and sewer certificates for all employees. • Maintain a maximum two -week schedule or better on installation of water and sewer taps. Major Objectives • Provide more safety training and necessary regulatory training. • Research the latest technology to improve productivity in the tapping crew. • Provide a continuous, uninterrupted supply of water to the distribution system by implementation of preventative maintenance programs; and make timely repairs. Workload Measures Actual 2011 -12 Budget 2012 -13 Estimated 2012 -13 Projected 2013 -14 1. Water taps 83 120 110 120 2. Sewer taps 26 30 30 30 3. Linear feet of new water lines installed 8,000 6,500 6,500 7,000 4. Linear feet of new sewer lines installed 440 500 300 500 5. Fire Hydrants repaired/replaced /month 18 30 20 25 6. Lift Stations checked daily 81 84 84 (Removed) Performance Measures 1. Average time to install water taps (hours) short side 2 2 2 2 2. Average time to install water taps (hours) long side 4 4 4 4 3. Average time to install sewer taps (hours) 4 4 4 4 9 -20 CITY OF BAYTOWN SERVICE LEVEL BUDGET 3060 UTILITY CONSTRUCTION Actual Budget Estimated Adopted Acct# Acct Description 2011 -12 2012 -13 2012 -13 2013 -14 7100 Personnel Services 71002 Regular Wages $ 585,299 $ 669,774 $ 645,552 $ 616,763 71009 Overtime 83,402 61,797 61,797 69,984 71021 Health & Dental 106,506 155,550 155,550 157,380 71022 TMRS 127,576 133,073 129,925 126,567 71023 FICA 50,539 52,279 52,357 49,666 71028 Workers Compensation 14,493 16,115 14,078 15,057 71051 Non - Recurring Bonus 34,970 - - - Total Personnel Services 1,002,785 1,088,588 1,059,259 1,035,417 7200 Supplies 72001 Office 2,054 1,000 2,000 2,000 72007 Wearing Apparel 8,205 9,500 7,000 8,000 72016 Motor Vehicle 73,182 70,000 60,000 60,000 72021 Minor Tools 11,385 9,725 9,725 7,725 72031 Chemical 31,093 12,000 9,000 10,000 72032 Medical 30 100 100 100 Total Supplies 125,949 102,325 87,825 87,825 7300 Maintenance 73022 Sanitary Sewers Maint 98 - - 27,000 73025 Streets Sidewalks & Curbs 2,938 1,500 1,500 - 73042 Machinery & Equipment 210,211 140,000 140,000 2,000 73043 Motor Vehicle 78,950 75,000 60,000 85,000 Total Maintenance 292,197 216,500 201,500 114,000 7400 Services 74001 Communication 580 - 154 - 74002 Electric Service 271,547 288,302 288,302 - 74011 Equipment Rental 8,083 35,000 5,000 5,000 74021 Special Services 28,047 31,000 31,000 - 74041 Travel & Reimbursables 691 - - - 74042 Education & Training 9,452 8,500 8,500 8,500 74071 Association Dues 360 500 500 500 Total Services 318,760 363,302 333,456 14,000 7300 Sundry Charges 75086 Interest Expense 1,039 - - - Total Sundry & Other 1,039 - - - Total Operating 1,740,730 1,770,715 1,682,040 1,251,242 8000 Capital Outlay 80001 Furn & Equip <$5,000 5,220 - - - 83023 Water Distribution System - 200,000 200,000 200,000 83029 Sewer Connections - 10,000 10,000 10,000 83035 Meters & Connections - 65,000 65,000 70,000 84042 Machinery & Equipment - - - 16,000 Total Capital Outlay 5,220 275,000 275,000 296,000 TOTAL DEPARTMENT $ 1,745,950 $ 2,045,715 $ 1,957,040 $ 1,547,242 9 -21 CITY OF BAYTOWN SERVICE LEVEL BUDGET 9010 TRANSFERS OUT This cost center represents funding to other funds and costs Actual Budget Estimated Adopted Acct# Acct Description 2011 -12 2012 -13 2012 -13 2013 -14 9000 Other Financing Uses 91101 To General Fund 91401 ToGOIS 91450 To Accrued Leave - General Fund 91522 To WWIS 91527 To CIPF - Water & Sewer 91550 To Garage Fund 91552 To Warehouse Fund 92510 To BAWA 1,000,000 Total Other Financing Uses TOTAL DEPARTMENT 9 -22 $ 1,910,038 $ 1,910,038 $ 1,910,038 $ 1,910,038 2,956,166 - - - 200,000 220,000 220,000 220,000 4,514,124 8,417,158 8,417,158 8,969,549 - 1,000,000 1,000,000 6,500,000 2,515 113,829 113,829 113,829 128,683 211,282 211,282 211,282 62,138 - - - 9,773,664 11,872,307 11,872,307 17,924,698 $ 9,773,664 $ 11,872,307 $ 11,872,307 $ 17,924,698 CITY OF BAYTOWN WATER & WASTEWATER INTEREST & SINKING (WWIS) FUND 522 BUDGET SUMMARY BY FUND BEGINNING CASH BALANCE Add: Interest on Investments Sources: Interest Bond 534 Sources: Interest Bond 536 Transfer In from Aquatics Transfer In from MDD Transfer In from W &S Refunding Bond Proceeds Actual Budget Estimated Adopted 2011 -12 2012 -13 2012 -13 2013 -14 $ 4,654,094 $ 4,271,805 $ 4,271,805 $ 4,508,243 13,049 3,600 18,156 17,000 510,390 - - - FUNDS AVAILABLE FOR DEBT SERVICE 12,669,741 18,104,486 17,763,159 23,120,902 Deduct: Principal Payments Interest Payments Other Debt Payments Issuance Costs Paying Agent Fees Amortize Issuance Costs Transfer to BAWA Transfer to GOIS Arbitrage Calculation 5,090,000 7,695,000 - - - - 70,000 - 2,596,923 2,241,040 2,581,110 7,045,349 8,417,158 8,417,158 8,969,549 - 2,815,000 2,815,000 6,975,000 Total Revenues 8,015,647 13,832,681 13,491,354 18,612,659 FUNDS AVAILABLE FOR DEBT SERVICE 12,669,741 18,104,486 17,763,159 23,120,902 Deduct: Principal Payments Interest Payments Other Debt Payments Issuance Costs Paying Agent Fees Amortize Issuance Costs Transfer to BAWA Transfer to GOIS Arbitrage Calculation 5,090,000 7,695,000 7,695,000 14,308,700 3,266,533 2,805,158 2,805,158 3,711,534 - 1,096,000 132,351 419,664 3,500 - - - 2,850 36,000 36,000 36,000 51,474 - 52,000 54,000 - 61,038 61,038 64,938 - 2,473,369 2,473,369 2,367,487 - 5,000 - - Total Deductions 8,414,357 14,171,565 13,254,916 20,962,323 Adj. to convert budget basis to GAAP 16,421 ENDING CASH BALANCE $ 4,271,805 $ 3,932,921 $ 4,508,243 $ 2,158,579 10 -1 BAYTOWN S 10 -2 CITY OF BAYTOWN WATER AND SEWER SYSTEM SUMMARY OF FY 2013 -14 DEBT REQUIREMENTS Principal Principal & Interest Principal Amount of Outstanding Requirements for FY 2013 -14 Outstanding Series Obligation Issue Oct. 1, 2013 Principal Interest Total Sept. 30, 2014 2004 Certificates of Obligation - Refunding Part Refunding Totals 2003 Revenue & Refunding 2004 Certificates of Obligation 2005 Certificates of Obligation - TWDB 2 2006A Certificates of Obligation 2 2006B Certificates of Obligation - TWDB 2 2007 Tax & Rev C.O.'s 2008 Tax & Rev C.O.'s 3 2013 Tax & Rev C.O.'S 4 Subtotal Transfer to GOIS - 2005A GO Refd Transfer to GOIS - 2010 GO Refd Transfer to GOIS - 2011 GO & Refd Transfer to GOIS - 2012 GO & Refd Transfer to GOIS - Energy Performance Lease Transfer to BAWA - 2006 TWDB Subtotal Total Water & Sewer Debt 6,975,000 - - - 6,975,000 $ 6,975,000 $ - $ - $ - $ 6,975,000 8,100,000 695,000 605,000 16,225 621,225 90,000 11,980,000 565,000 565,000 11,724 576,724 - 13,370,000 9,685,000 585,000 298,311 883,311 9, 100,000 12,230,000 9,275,000 535,000 380,149 915,149 8,740,000 19,700,000 14,275,000 890,000 479,148 1,369,148 13,385,000 13,000,000 10,390,000 555,000 427,950 982,950 9,835,000 29,500,000 24,625,000 1,130,000 1,004,615 2,134,615 23,495,000 16,500,000 16,500,000 650,000 479,688 1,129,688 15,850,000 86,010,000 5,515,000 3,097,809 8,612,809 80,495,000 1,110,000 766,949 157,042 15,543 172,585 609,907 10,535,870 4,736,431 978,870 112,396 1,091,266 3,757,561 3,590,000 3,132,400 187,200 114,686 301,886 2,945,200 9,790,000 9,603,639 375,724 310,273 685,997 9,227,915 1,146,294 909,472 74,864 40,889 115,753 834,608 19,148,891 1,773,700 593,787 2,367,487 17,375,191 1,000,000 725,000 45,000 19,938 64,938 680,000 19,873,891 1,818,700 613,724 2,432,425 18,055,191 $ 105,883,891 $ 7,333,700 $ 3,711,534 $11,045,234 $ 98,550,191 1 Certificates of Obligation Series 2004 to be refunded 2/2014 out of the escrow fund. 2 Includes MDD share of NE WW Plant. 3 Includes MDD share. 4 Includes MDD and Aquatics shares. 10 -3 CITY OF BAYTOWN ANNUAL REQUIREMENT TO AMORTIZE WATER & SEWER DEBT Fiscal Principal Interest Interest Total Annual Debt Year Due 2101 Due 2101 Due 8101 Interest Requirement 2014 5,515,000 1,597,913 1,499,896 3,097,809 8,612,809 2015 4,535,000 1,499,896 1,423,691 2,923,588 7,458,588 2016 4,735,000 12423,691 1,342,891 2,766,583 7,501,583 2017 4,930,000 1,342,891 12258,224 2,601,115 7,531,115 2018 5,145,000 1,258,224 1,167,030 2,425,254 7,570,254 2019 5,360,000 1,167,030 1,065,565 2,232,595 7,592,595 2020 5,585,000 1,065,565 959,126 2,024,691 7,609,691 2021 5,825,000 959,126 846,988 13,806,114 7,631,114 2022 62080,000 846,988 735,057 1,582,045 7,662,045 2023 6,350,000 735,057 615,939 1,350,996 7,700,996 2024 62625,000 615,939 489,738 1,105,678 7,730,678 2025 6,935,000 489,738 355,898 845,636 7,780,636 2026 6,115,000 355,898 231,981 587,879 6,702,879 2027 4,025,000 231,981 148,056 380,038 42405,038 2028 3,190,000 148,056 82,572 230,628 3,420,628 2029 9452000 82,572 67,806 150,378 1,095,378 2030 975,000 67,806 51,963 119,769 1,094,769 2031 1,010,000 51,963 35,550 87,513 1,097,513 2032 1,050,000 35,550 18,225 53,775 13,103,775 2033 1,080,000 18,225 - 18,225 1,098,225 $ 86,010,000 $ 13,994,109 $ 12,396,196 $ 26,390,309 $ 112,4002309 Annual Debt Service Requirements $10.00 Glntcrat ■Principal $9.00 $8.00 H $7.00 •c $6.00 a $5.00 S $4.00 Cr a $3.00 $2.00 $1.00 $- kn N M Itt In %0 n W CN N N N N N N N N M M M M O O O O O O O O O O O O O O O O O O O O N N N N N N N N N N N N N N N N N N N N Fiscal Year 10 -4 CITY OF BAYTOWN WATER AND SEWER SYSTEM DETAIL DEBT AMORTIZATION SCHEDULES Fiscal Interest Principal Interest Interest Annual Principal Year Rate Due 2/01 Due 2/01 Due 8101 Requirement Outstanding Zevenue & Refunding aeries 2003 Date of Issue - May 1, 2003 Term - 20 Years Z'ertificates of Obligation aeries 2004 Date of Issue - July 8, 2004 Refund $6,975,000 as of Feb 1, 2014 2004 $ 8,100,000 2003 $ - $ - $ 61,249 $ 61,249 8,100,000 2004 1.250% 420,000 122,498 119,873 662,370 7,680,000 2005 1.600% 625,000 119,873 114,873 859,745 7,055,000 2006 1.900% 635,000 114,873 108,840 858,713 6,420,000 2007 2.300% 650,000 108,840 101,365 860,205 5,770,000 2008 2.700% 835,000 101,365 90,093 1,026,458 4,935,000 2009 3.000% 865,000 90,093 77,118 1,032,210 4,070,000 2010 3.350% 895,000 77,118 62,126 1,034,244 3,175,000 2011 3.650% 935,000 62,126 45,063 1,042,189 2,240,000 2012 4.000% 970,000 45,063 25,663 1,040,725 1,270,000 2013 4.000% 575,000 25,663 14,163 614,825 695,000 2014 4.000% 605,000 14,163 2,063 621,225 90,000 2015 4.200% 10,000 2,063 1,853 13,915 80,000 2016 4.300% 10,000 1,853 1,638 13,490 70,000 2017 4.400% 10,000 1,638 1,418 13,055 60,000 2018 4.500% 10,000 1,418 1,193 12,610 50,000 2019 4.600% 10,000 1,193 963 12,155 40,000 2020 4.700% 10,000 963 728 11,690 30,000 2021 4.800% 10,000 728 488 11,215 20,000 2022 4.850% 10,000 488 245 10,733 10,000 2023 4.900% 10,000 245 - 10,245 - $ 8,100,000 $ 892,256 $ 831,008 $ 9,823,264 Z'ertificates of Obligation aeries 2004 Date of Issue - July 8, 2004 Refund $6,975,000 as of Feb 1, 2014 2004 $ 11,980,000 2005 6.000% $ 410,000 $ 388,067 $ 278,750 $ 1,076,817 11,570,000 2006 6.000% 470,000 278,750 264,650 1,013,400 11,100,000 2007 6.000% 475,000 264,650 250,400 990,050 10,625,000 2008 6.000% 485,000 250,400 235,850 971,250 10,140,000 2009 6.000% 495,000 235,850 221,000 951,850 9,645,000 2010 4.450% 505,000 221,000 209,764 935,764 9,140,000 2011 4.000% 520,000 209,764 199,364 929,128 8,620,000 2012 4.000% 530,000 199,364 22,724 752,088 8,090,000 2013 4.000% 550,000 22,724 11,724 584,448 7,540,000 2014 4.150% 565,000 11,724 - 576,724 6,975,000 2014 4.150% 6,975,000 - - 6,975,000 - $ 11,980,000 $ 2,082,292 $ 1,694,225 $ 15,756,519 10 -5 CITY OF BAYTOWN WATER AND SEWER SYSTEM DETAIL DEBT AMORTIZATION SCHEDULES Fiscal Interest Principal Interest Interest Annual Principal Year Rate Due 2/01 Due 2 /01 Due 8/01 Requirement Outstanding Certificate of Obligation - TWDB Series 2005 Date of Issue - March 1, 2005 Term - 20 Years 2005 0.00% $ - $ - $ 135,036 $ 135,036 $ 13,370,000 2006 1.35% 375,000 189,895 187,364 752,259 12,995,000 2007 1.55% 400,000 187,364 184,264 771,628 12,595,000 2008 1.65% 420,000 184,264 180,799 785,063 12,175,000 2009 1.80% 445,000 180,799 176,794 802,593 11,730,000 2010 2.05% 470,000 176,794 171,976 818,770 11,260,000 2011 2.25% 495,000 171,976 166,408 833,384 10,765,000 2012 2.40% 525,000 166,408 160,108 851,515 10,240,000 2013 2.55% 555,000 160,108 153,031 868,139 9,685,000 2014 2.65% 585,000 153,031 145,280 883,311 9,100,000 2015 2.75% 620,000 145,280 136,755 902,035 8,480,000 2016 2.90% 655,000 136,755 127,258 919,013 7,825,000 2017 2.95% 690,000 127,258 117,080 934,338 7,135,000 2018 3.00% 730,000 117,080 105,948 953,028 6,405,000 2019 3.10% 770,000 105,948 94,013 969,960 5,635,000 2020 3.15% 815,000 94,013 81,176 990,189 4,820,000 2021 2.00% 860,000 81,176 67,416 1,008,593 3,960,000 2022 3.30% 910,000 67,416 52,401 1,029,818 3,050,000 2023 3.35% 960,000 52,401 36,321 1,048,723 2,090,000 2024 3.45% 1,015,000 36,321 18,813 1,070,134 1,075,000 2025 3.50% 1,075,000 18,813 - 1,093,813 - $ 13,370,000 $ 2,553,098 $ 2,498,239 $ 18,421,342 Certificate of Obligation Series 2006A Date of Issue - February 9, 2006 Term - 20 Years 10 -6 $ 12,230,000 2007 5.88% $ 190,000 $ 510,030 $ 272,617 $ 972,647 12,040,000 2008 5.88% 410,000 272,617 260,573 943,190 11,630,000 2009 5.88% 430,000 260,573 247,942 938,515 11,200,000 2010 5.88% 450,000 247,942 234,723 932,665 10,750,000 2011 5.88% 470,000 234,723 220,917 925,640 10,280,000 2012 5.88% 490,000 220,917 206,523 917,440 9,790,000 2013 4.38% 515,000 206,523 195,258 916,781 9,275,000 2014 3.88% 535,000 195,258 184,892 915,149 8,740,000 2015 3.88% 560,000 184,892 174,042 918,934 8,180,000 2016 4.00% 590,000 174,042 162,242 926,284 7,590,000 2017 4.00% 615,000 162,242 149,942 927,184 6,975,000 2018 4.10% 645,000 149,942 136,719 931,661 6,330,000 2019 4.13% 675,000 136,719 122,798 934,517 5,655,000 2020 4.20% 705,000 122,798 107,993 935,790 4,950,000 2021 4.25% 735,000 107,993 92,374 935,366 4,215,000 2022 4.30% 770,000 92,374 75,819 938,193 3,445,000 2023 4.35% 805,000 75,819 58,310 939,129 2,640,000 2024 4.40% 840,000 58,310 39,830 938,140 1,800,000 2025 4.40% 880,000 39,830 20,470 940,300 920,000 2026 , 4.45% 920,000 20,470 - 940,470 - $ 12,230,000 $ 3,474,012 $ 2,963,982 $ 18,667,995 10 -6 CITY OF BAYTOWN WATER AND SEWER SYSTEM DETAIL DEBT AMORTIZATION SCHEDULES Fiscal Interest Principal Interest Interest Annual Principal Year Rate Due 2 /01 Due 2 /01 Due 8/01 Requirement Outstanding Certificate of Obligation - TWDB Series 2006B Date of Issue - May 1, 2006 Term - 20 Years Tax & Revenue Certificate of Obligation Series 2007 Date of Issue - February 1, 2007 Term - 20 Years 2008 2009 2010 2011 2012 2013 6.00% $ 6.00% 6.00% 6.00% 6.00% 6.00% 160,000 $ 450,000 470,000 490,000 510,000 530,000 574,486 $ 294,066 280,566 266,466 251,766 236,466 294,066 $ 280,566 266,466 251,766 236,466 220,566 $ 19,700,000 2007 2.70% $ 595,000 $ 454,920 $ 315,626 $ 1,365,547 19,105,000 2008 2.75% 750,000 315,626 305,314 1,370,940 18,355,000 2009 2.75% 770,000 305,314 294,726 1,370,040 17,585,000 2010 2.80% 790,000 294,726 283,666 1,368,393 16,795,000 2011 2.85% 815,000 283,666 272,053 1,370,719 15,980,000 2012 2.95% 840,000 272,053 259,663 1,371,715 15,140,000 2013 3.05% 865,000 259,663 246,471 1,371,134 14,275,000 2014 3.10% 890,000 246,471 232,676 1,369,148 13,385,040 2015 3.20% 920,000 232,676 217,956 1,370,633 12,465,000 2016 3.25% 950,000 217,956 202,519 1,370,475 11,515,000 2017 3.30% 980,000 202,519 186,349 1,368,868 10,535,000 2018 3.40% 1,015,000 186,349 169,348 1,370,696 9,520,000 2019 3.45% 1,050,000 169,348 151,498 1,370,845 8,470,000 2020 3.50% 1,085,000 151,498 132,781 1,369,279 7,385,000 2021 3.50% 1,125,000 132,781 113,094 1,370,875 6,260,000 2022 3.50% 1,165,000 113,094 92,706 1,370,800 5,095,000 2023 3.60% 1,205,000 92,706 71,016 1,368,723 3,890,000 2024 3.60% 1,250,000 71,016 48,516 1,369,533 2,640,000 2025 3.65% 1,295,000 48,516 24,883 1,368,399 1,345,000 2026 3.70% 1,345,000 24,883 - 1,369,883 - $ 19,700,000 $ 4,075,780 $ 3,620,860 $ 27,396,645 Tax & Revenue Certificate of Obligation Series 2007 Date of Issue - February 1, 2007 Term - 20 Years 2008 2009 2010 2011 2012 2013 6.00% $ 6.00% 6.00% 6.00% 6.00% 6.00% 160,000 $ 450,000 470,000 490,000 510,000 530,000 574,486 $ 294,066 280,566 266,466 251,766 236,466 294,066 $ 280,566 266,466 251,766 236,466 220,566 $ 1,028,552 1,024,631 1,017,031 1,008,231 998,231 987,031 13,000,000 12,840,000 12,390,000 11,920,000 11,430,000 10,920,000 10,390,000 2014 4.75% 555,000 220,566 207,384 982,950 9,835,000 2015 4.00% 575,000 207,384 195,884 978,269 9,260,000 2016 4.00% 605,000 195,884 183,784 984,669 8,655,000 2017 4.00% 630,000 183,784 171,184 984,969 8,025,000 2018 4.00% 660,000 171,184 157,984 989,169 7,365,000 2019 4.13% 685,000 157,984 143,856 986,841 6,680,000 2020 4.13% 715,000 143,856 129,109 987,966 5,965,000 2021 4.25% 745,000 129,109 113,278 987,388 5,220,000 2022 4.25% 775,000 113,278 96,809 985,088 4,445,000 2023 4.25% 810,000 96,809 79,597 986,406 3,635,000 2024 4.25% 845,000 79,597 61,641 986,238 2,790,000 2025 4.38% 885,000 61,641 42,281 988,922 1,905,000 2026 4.38% 930,000 42,281 21,938 994,219 975,000 2027 4.50% 975,000 21,938 - 996,938 - $ 13,000,000 $ 3,729,111 $ 3,154,625 $ 19,883,739 10 -7 CITY OF BAYTOWN WATER AND SEWER SYSTEM DETAIL DEBT AMORTIZATION SCHEDULES Fiscal Interest Principal Interest Interest Annual Principal Year Rate Due 2101 Due 2101 Due 8101 Requirement Outstanding Tax & Revenue Certificate of Obligation Series 2008 Date of Issue - February 15, 2008 Term - 20 Years 2008 2009 2010 2011 2012 2013 $ 4.000% 4.000% 3.500% 3.500% 4.000% - $ 880,000 925,000 975,000 1,020,000 1,075,000 - $ 606,120 588,520 570,020 552,958 535,108 558,977 $ 588,520 570,020 552,958 535,108 513,608 $ 558,977 2,074,640 2,083,540 2,097,978 2,108,065 2,123,715 29,500,000 29,500,000 28,620,000 27,695,000 26,720,000 25,700,000 24,625,000 2014 4.000% 1,130,000 513,608 491,008 2,134,615 23,495,000 2015 4.000% 1,190,000 491,008 467,208 2,148,215 22,305,000 2016 4.000% 1,250,000 467,208 442,208 2,159,415 21,055,000 2017 4.000% 1,315,000 442,208 415,908 2,173,115 19,740,000 2018 4.000% 1,380,000 415,908 388,308 2,184,215 18,360,000 2019 4.000% 1,450,000 388,308 359,308 2,197,615 16,910,000 2020 4.000% 1,525,000 359,308 328,808 2,213,115 15,385,000 2021 4.000% 1,605,000 328,808 296,708 2,230,515 13,780,000 2022 4.000% 1,685,000 296,708 263,008 2,244,715 12,095,000 2023 4.125% 1,770,000 263,008 226,501 2,259,509 10,325,000 2024 4.250% 1,865,000 226,501 186,870 2,278,371 8,460,000 2025 4.250% 1,960,000 186,870 145,220 2,292,090 6,500,000 2026 4.400% 2,060,000 145,220 99,900 2,305,120 4,440,000 2027 4.500% 2,165,000 99,900 51,188 2,316,088 2,275,000 2028 4.500% 2,275,000 51,188 - 2,326,188 - 2029 $ 29,500,000 $ 7,528,479 $ 7,481,336 $ 44,509,816 4,115,000 Tax & Revenue Certificate of Obligation Series 2013 Date of Issue - May 26, 2013 Term - 20 Years 2013 $ - $ - $ 132,351 $ 132,351 $16,500,000 16,500,000 2014 2.000% 650,000 243,094 236,594 1,129,688 15,850,000 2015 2.000% 660,000 236,594 229,994 1,126,588 15,190,000 2016 2.000% 675,000 229,994 223,244 1,128,238 14,515,000 2017 2.000% 690,000 223,244 216,344 1,129,588 13,825,000 2018 2.500% 705,000 216,344 207,531 1,128,875 13,120,000 2019 4.000% 720,000 207,531 193,131 1,120,663 12,400,000 2020 4.000% 730,000 193,131 178,531 1,101,663 11,670,000 2021 4.000% 745,000 178,531 163,631 1,087,163 10,925,000 2022 2.500% 765,000 163,631 154,069 1,082,700 10,160,000 2023 2.500% 790,000 154,069 144,194 1,088,263 9,370,000 2024 2.500% 810,000 144,194 134,069 1,088,263 8,560,000 2025 2.625% 840,000 134,069 123,044 1,097,113 7,720,000 2026 3.000% 860,000 123,044 110,144 1,093,188 6,860,000 2027 3.000% 885,000 110,144 96,869 1,092,013 5,975,000 2028 3.125% 915,000 96,869 82,572 1,094,441 5,060,000 2029 3.125% 945,000 82,572 67,806 1,095,378 4,115,000 2030 3.250% 975,000 67,806 51,963 1,094,769 3,140,000 2031 3.250% 1,010,000 51,963 35,550 1,097,513 2,130,000 2032 3.300% 1,050,000 35,550 18,225 1,103,775 1,080,000 2033 3.375% 1,080,000 18,225 - 1,098,225 - $ 16,500,000 $ 2,910,597 $ 2,799,854 $ 22,210,451 10 -8 CITY OF BAYTOWN ORGANIZATION CHART SANITATION FUND II Council II City Manager II Deputy City Manager Director of Public �� Works /Utilities Asst. Director of' Public Works 11 Solid Waste 11 BAYTOWN S BAYTOWN S 11 -2 CITY OF BAYTOWN SANITATION FUND 500 BUDGET SUMMARY BY FUND Actual Budget Estimated Adopted 2011 -12 2012 -13 2012 -13 2013 -14 Revenues Solid Waste and Recycling Collections $ 4,148,755 $ 4,024,000 $ 4,551,550 $4,630,246 Recycling Revenue 29,267 30,000 24,860 25,110 Residential Recycling 497,535 497,550 - - Recycle Bins 449 450 32 30 Interest On Investments 3,308 - - - Miscellaneous 2,084 113,000 891 Transfer In - General Fund 50,000 - - - Total Revenues 4,731,398 4,552,000 4,576,442 4,656,277 Expenditures Personnel Services 628,704 702,682 659,133 740,118 Supplies 65,584 55,750 58,250 60,250 Maintenance 110,167 93,700 113,000 113,200 Services 3,430,633 3,645,220 3,644,220 3,790,329 Sundry 29,172 30,000 30,000 30,000 Excess (Deficit) Revenues Total Operating 4,264,260 4,527,352 4,504,603 4,733,897 Non - Recurring Expenditures Non - Recurring Bonus 20,566 - - - Capital Outlay - 101,423 101,423 101,423 Transfers Out 217,424 220,554 220,554 220,554 Unforeseen/NewInitiatives - 21,158 21,158 42,568 Total Expenditures 4,502,250 4,870,487 4,847,738 5,098,442 Excess (Deficit) Revenues Over Expenditures 229,148 (318,487) (271,296) (442,165) Adj. to convert budget basis to GAAP 19,700 Working Capital - Beginning 804,776 1,053,624 1,053,624 782,328 Working Capital- Ending $ 1,053,624 $ 735,137 $ 782,328 $ 340,163 No. of Working Capital Days 79 55 59 24 Adopted Budget 2013 -14 Operations 3% Personnel Services Services & Sundry 15% 75% Mi Capital & Transfers 7% 11 -3 CITY OF BAYTOWN PROGRAM SUMMARY 3200 SOLID WASTE Program Description Brush is collected curbside on a once - per -month schedule. Household garbage and heavy trash are collected twice weekly. Brush is recycled to chips and humus. These wood chips are used for wood burning fuel. A self - service junk drop- offsite is provided for residents. This facility is available throughout the week. A drop -off recycling center is operated through a contractor. This center accepts recyclable materials from residents on a voluntary basis. The CLEAN Team is an effort for Citywide eradication of litter and illegal dumping. This team removes debris and bulk items throughout the City streets, alleys, and right -of- ways. Major Goals • Collection of brush and junk on a timely basis with proper disposal or recycling. • Reduction of total waste stream through operation of a drop -off recycling center. • Reduce litter and illegal dumping throughout the City. Major Objectives • Provide driver training for new drivers. • Collection of brush and limbs as scheduled. • Safe and efficient collection and chipping of brush and limbs. • Participation in clean -up program. Workload Measures Actual 2011 -12 Budget 2012 -13 Estimated 2012 -13 Projected 2013 -14 1. Cubic yards brush/limbs collected 80,000 70,000 70,000 85,000 2. Cubic yard of junk disposal — Green Center 16,500 16,500 16,500 16,500 3. Tons of material recycled — Green Center 180 180 180 200 Performance Measures 1. Average cost to collect and process brush and limbs per unit per month $8.90 $5.00 $5.00 $5.00 2. Weekly brush routes completed on time 100% 100% 100% 100% 3. Number of Clean Team Responses 790 350 350 500 11-4 CITY OF BAYTOWN SERVICE LEVEL BUDGET 3200 SOLID WASTE Actual Budget Estimated Adopted Acct# Acct Description 2011 -12 2012 -13 2012 -13 2013 -14 7100 Personnel Services 71002 Regular Wages $ 382,348 $ 428,515 $ 399,870 $ 434,102 71009 Overtime 25,585 21,709 14,812 21,718 71021 Health & Dental 71,933 114,375 114,375 135,878 71022 TMRS 77,687 81,895 77,445 89,868 71023 FICA 31097 32,556 31,136 33,450 71028 Workers Compensation 20,249 23,632 21,495 25,102 71051 Non - Recurring Bonus 20,566 - - - 71081 Retired Employee Benefits 19,705 - - - Total Personnel Services 649,270 702,682 659,133 740,118 7200 Supplies 72007 Wearing Apparel 2,955 4,000 3,500 3,500 72016 Motor Vehicle 61,381 50,000 53,000 55,000 72021 Minor Tools 1,078 1,500 1,500 1,500 72026 Cleaning & Janitorial 52 - - - 72031 Chemical 118 250 250 250 Total Supplies 65,584 55,750 58,250 60,250 7300 Maintenance 73001 Land 1,548 2,700 2,500 2,700 73011 Building Maintenance 53 1,000 500 500 73043 Motor Vehicles 108,566 90,000 110,000 110,000 Total Maintenance 110,167 93,700 113,000 113,200 7400 Services 74001 Communication 1,494 1,800 700 1,500 74021 Special Services 233,445 210,000 210,000 218,400 74034 Household Garbage Contract 2,511,482 2,725,700 2,725,700 2,834,730 74036 Advertising 6,035 750 600 750 74040 Recycling Services 68,948 85,000 85,000 88,400 74042 Education & Training 1,205 1,000 1,500 1,000 74050 Disposal Services 96,840 110,000 110,000 114,400 74059 Residential Recycling Program 504,105 510,720 510,720 531,149 74071 Association Dues - 250 - - 74210 General Liability Insurance 1,122 - - - 74220 Errors & Omissions 1,595 - - - 74240 Auto Liability 1,740 - - - 74241 Auto Collision 1,640 - - - 74242 Auto Catastrophic 69 - - - 74271 Mobile Equipment 913 - - - Total Services 3,430,633 3,645,220 3,644,220 3,790,329 7500 Sundry Charges 75086 Interest Expense 2,008 - - - 75088 Bad Debt Expense 27,164 30,000 30,000 30,000 Total Sundry 29,172 30,000 30,000 30,000 Total Operating 4,284,826 4,527,352 4,504,603 4,733,897 11 -5 CITY OF BAYTOWN SERVICE LEVEL BUDGET 3200 SOLID WASTE Actual Budget Estimated Adopted Acct# Acct Description 2011 -12 2012 -13 2012 -13 2013 -14 8000 Capital Outlay 86011 Capital Lease Purchases Total Capital Outlay 9000 Other Financing Uses 91101 To General Fund 91450 To Accrued Leave - General Fund 91550 To Internal Service Fund Total Other Financing Uses 9900 Contingencies 99001 Contingencies Total Contingencies TOTAL DEPARTMENT 11 -6 101,423 101,423 101,423 101,423 101,423 101,423 206,489 206,489 206,489 206,489 10,000 - - - 935 14,065 14,065 14,065 217,424 220,554 220,554 220,554 21,158 21,158 42,568 21,158 21,158 42,568 $ 4,502,250 $ 4,870,487 $ 4,847,738 $ 5,098,442 CITY OF BAYTOWN ORGANIZATION CHART STORM WATER UTILITY FUND City Council City Manager Assistant City Manager Director of Health 11 Storm Water Utility 11 BAYTOWN S 12 -1 BAYTOWN S 12 -2 CITY OF BAYTOWN STORM WATER UTILITY FUND 505 BUDGET SUMMARY BY FUND Actual Budget Estimated Adopted 2011 -12 2012 -13 2012 -13 2013 -14 Revenues Storm Drainage Fee $ 1,174,477 $ 1,164,000 $ 1,200,000 $ 1,200,000 Interest on Investments 1,173 - Personnel Total Revenues 1,175,650 1,164,000 1,200,000 1,200,000 Expenditures iiiiiiiii /IIIIIIII ��NOMONEEon Personnel Services 351,410 326,549 316,384 324,968 Supplies 37,976 46,150 46,150 46,150 Maintenance 265 300 300 300 Services 47,640 161,960 161,960 161,960 Sundry 9,889 500 500 500 Total Operating 447,180 535,459 525,294 533,878 Non - Recurring Expenditures Non - Recurring Bonus 10,685 - - - Transfers Out 775,102 723,000 723,000 728,781 Unforeseen/New Initiatives - - - 10,676 Total Expenditures 1,232,967 1,258,459 1,248,294 1,273,335 Excess (Deficit) Revenues Over Expenditures Adj. req. to convert budget basis to GAAP Working Capital - Beginning Working Capital - Ending No. of Working Capital Days (57,317) (94,459) (48,294) (73,335) 43,482 389,995 376,160 376,160 327,866 $ 376,160 $ 281,701 $ 327,866 $ 254,531 111 82 96 73 12 -3 Adopted Budget 2013 -14 by Expenditure Type Personnel a2i MEN 117? Services NOMEMONE 111111 MONEMONE I/IIIIII 26% Transfer to iiiiiiiii /IIIIIIII ��NOMONEEon General Fund MMMOOMMO��O• oMnE o N 58% MEME EMNE woommomon MEESE Operating 16% 12 -3 CITY OF BAYTOWN PROGRAM SUMMARY 3050 STORM WATER UTILITY Program Description The Division is responsible for the City's compliance with the Federal mandate known as the National Pollutant Discharge Elimination System ( NPDES). The NPDES mandate requires cities to implement programs and practices to control polluted storm water run -off through a permitting program. The NPDES permitting program is comprised of two phases. Phase I affects medium and large cities. Phase II affects smaller communities, such as Baytown. Baytown is required to develop a storm water management program that will address six minimum control measures. This program was developed to be implemented in phases over the next five years. Accomplished Major Goals • Adopted the final storm water management program (SWMP) outlining our best management practices (BMPs). • Received the Small MS4 permit in 2009. • Have educated the public about stormwater requirements and pollution from urban run -off. • Have provided educational materials for all Goose Creek Consolidated Independent School District students. • Developed ordinances to address construction site run -off in, Illicit Discharge Detection and Control, and Post Construction Stormwater Management. • Inspected all construction sites within the city limits for compliance with state and local stormwater regulations. Establish good housekeeping practices for storm water in all City departments. Educated all city owned industrial facilities operators about required TCEQ permits and assisted them in obtaining full compliance. Reviewed Second Construction Site General Permit and MS4 Phase II drafts and provided input to Texas Commission on Environmental Quality on issues affecting the City of Baytown Major Objectives • Stormwater Engineer will audit City of Baytown detention ponds and make recommendations on how to improve them. • Work with engineering department to ensure full compliance with stormwater regulations at all city projects. • Provide public education through brochures, presentations, and the website. This includes the general public, civic associations, homebuilders and developers, commercial businesses, and municipal employees. • Provide public outreach with community clean -up events. • Document and record illicit discharge complaints. • Build relationships with other City departments involved with the SWMP. • Prepare for the next permitting phase to begin August 2012. Workload Measures Actual 2011 -12 Budget 2012 -13 Estimated 2012 -13 Projected 2013 -14 1. Construction Site Inspections 739 750 850 860 2. Illicit Discharge Inspections 290 290 290 320 3. Plan Reviews 66 37 70 100 4. Other Complaints 26 36 65 55 5. Educational Brochures Distributed 3,069 3,087 3,200 4,000 6. Residential MDUS Fee Accounts 19,670 19,740 19,800 20,100 7. Commercial MDUS Fee Accounts 1,984 1,986 1,990 1,995 Performance Measures 1. Construction Site Inspections 750 750 850 860 2. Public Out Reach Events 5 6 6 7 12-4 CITY OF BAYTOWN SERVICE LEVEL BUDGET 3050 STORM WATER UTILITY Actual Budget Estimated Adopted Acct# Acct Description 2011 -12 2012 -13 2012 -13 2013 -14 7100 Personnel Services 71002 Regular Wages $ 200,855 $ 207,692 $ 208,477 $ 209,848 71009 Overtime 11,548 12,875 5,000 6,250 71021 Health & Dental 22,143 36,600 36,600 40,260 71022 TMRS 42,078 41,808 39,652 41,486 71023 FICA 16,761 16,689 16,272 16,353 71028 Workers Compensation 1,611 1,885 1,556 1,771 71041 Allowances 9,000 9,000 8,827 9,000 71051 Non - Recurring Bonus 10,685 - - - 71081 Retired Employee Benefits 47,414 - - - Total Personnel Services 362,095 326,549 316,384 324,968 7200 Supplies 72001 Office 1,282 2,000 2,000 2,600 72002 Postage 28 2,000 2,000 1,500 72004 Printing 4,771 3,600 3,600 3,500 72007 Wearing Apparel 326 900 900 900 72021 Minor Tools 989 1,650 1,650 1,650 72031 Chemicals 16,100 20,000 20,000 20,000 72041 Educational 5,143 7,500 7,500 7,500 72045 Computer Software Supply 9,337 8,500 8,500 8,500 Total Supplies 37,976 46,150 46,150 46,150 7300 Maintenance 73041 Furniture & Fixtures 265 300 300 300 Total Maintenance 265 300 300 300 7400 Services 74001 Communication 1,363 3,240 3,240 3,240 74021 Special Services 42,290 149,045 149,045 149,045 74036 Advertising - 500 500 500 74041 Travel & Reimbursables 3,271 - - - 74042 Education & Training 50 8,350 8,350 8,350 74071 Association Dues 666 825 825 825 Total Services 47,640 161,960 161,960 161,960 Total Operating 447,976 534,959 524,794 533,378 7500 Sundry Charges 75071 Terminal/Accrual Pay 9,537 - - - 75088 Bad Debt Cutoff Accounts 352 500 500 500 Total Sundry Charges 9,889 500 500 500 9000 Other Financing Uses 91101 To General Fund 775,102 723,000 723,000 728,781 Total Other Financing Uses 775,102 723,000 723,000 728,781 9900 Contingency 99001 Contingency - - - 10,676 Total Contingency - - - 10,676 TOTAL DEPARTMENT $ 1,232,967 $ 1,258,459 $ 1,248,294 $ 1,273,335 12 -5 BAYTOWN S I? -6 CITY OF BAYTOWN ORGANIZATION CHART GARAGE FUND City Council City Manager Deputy City Manager I Director of Public I Works/Utilities Asst. Director of Public Works Garage BAYT�I N 13 -1 BAYTOWN S 13 -2 CITY OF BAYTOWN GARAGE FUND 550 BUDGET SUMMARY BY FUND Actual Budget Estimated Adopted 2011 -12 2012 -13 2012 -13 2013 -14 Revenues Departmental Billings - Fuel $ 1,344,399 $ 1,578,666 $ 1,488,057 $ 1,497,335 Departmental Billings - Repairs 716,036 700,000 621,809 642,280 State Fuel Tax Refund 1,410 1,410 - - Miscellaneous 31 - - - Transfer ln - General Fund 2,382 153,935 153,935 161,242 Transfer In - Water & Sewer Fund 2,515 113,829 113,829 113,829 Transfer In - Solid Waste Fund 935 14,065 14,065 14,065 Total Revenues 2,067,708 2,561,905 2,391,695 2,428,751 Expenditures Personnel Services 485,332 539,840 539,088 550,044 Supplies 1,670,849 1,822,750 1,764,750 1,797,800 Maintenance 14,673 14,300 21,300 10,800 Services 67,770 62,500 62,500 52,500 Total Operating 2,238,624 2,439,390 2,387,638 2,411,144 Non - Recurring Expenditures Non - Recurring Bonus 17,403 - - - Capital Outlay 5,566 Transfers Out 10,000 - Contingency - - - 17,607 Total Expenditures 2,271,593 2,439,390 2,387,638 2,428,751 Excess (Deficit) Revenues Over Expenditures (203,885) 122,515 4,057 - Adj. req. to convert budget basis to GAAP (2,573) Working Capital - Beginning 202,401 (4,057) (4,057) Working Capital - Ending $ (4,057) $ 118,458 $ - $ Adopted Budget 2013 -14 Contingency 0.72% Operations 76.63% Personnel Services 22.65% 11918[7 CITY OF BAYTOWN PROGRAM SUMMARY 7010 GARAGE OPERATIONS Program Description Equipment Services Division maintains, services, and repairs a fleet consisting of the vehicles and equipment operated by Public Works, Utilities, Parks and Recreation, Pollution Control, Engineering, Inspection, Library, Health, Purchasing, Utility Billing and BAWA. This division also maintains the fueling facility, standby generators, the equipment wash rack, and the garages own mechanical equipment. In addition, assistance is rendered to Police and Fire garages and Bayland Park operations when necessary. This division processes all associated paperwork, as well as billing of fuel and services to all user departments. Major Goals • To provide for safe and efficient maintenance operations by performing vehicle and equipment preventative maintenance and repairs. • Provide these services in an economical and timely manner. Major Objectives • Coordinate with departmental supervisors to facilitate sufficient availability of equipment for their duties. • Reduce downtime and increase "mean- time - between- failure" for vehicles and equipment maintained by the garage. • Reduce rate of returns for unscheduled repairs by an aggressive preventative maintenance program. 134 Actual Budget Estimated Projected Workload Measures 2011 -2012 2012 -2013 2012 -2013 2013 -14 1. Cost per hour of vehicle /fleet maintenance Light $50/hr Light $50/hr Light $50/hr Light $50/hr service (shop rate) Heavy $65/hr Heavy $65/hr Heavy $65/hr Heavy $65/hr X -Heavy $80 X -Heavy $80 X -Heavy $80 X -Heavy $80 2. Annual Vehicle Operating and repairs: • Heavy Equipment/Vehicle 1,300 1,200 1,200 1,200 • Light Equipment/Vehicle 2,100 1,700 1,700 1,700 • Trailers 150 1,400 140 140 Performance Measures 1. Number of vehicles work orders completed: • Scheduled preventative maintenance: In -house 636 700 700 700 • Repair In -house 1,800 3,040 3,040 3,040 Contract 50 65 65 65 2. Average time per work order/hours 2 2 2 2 3. Number of repair part requisitions /month 2,500 2,550 2,300 2,300 134 CITY OF BAYTOWN SERVICE LEVEL BUDGET 7010 GARAGE OPERATIONS Actual Budget Estimated Adopted Acct# Acct Description 2011 -12 2012 -13 2012 -13 2013 -14 7100 Personnel Services 71002 Regular Wages $ 327,308 $ 352,949 $ 352,598 $ 354,919 71009 Overtime 9,652 9,270 9,270 9,270 71021 Health & Dental 47,307 73,200 73,200 80,520 71022 TMRS 65,242 67,068 66,660 68,198 71023 FICA 26,078 26,434 27,111 26,676 71028 Workers Compensation 4,249 4,619 4,511 4,611 71041 Allowances 5,496 6,300 5,738 5,850 71051 Non - Recurring Bonus 17,403 - - - Total Personnel Services 502,735 539,840 539,088 550,044 7200 Supplies 72001 Office 27 - - - 72007 Wearing Apparel 2,509 3,500 2,600 2,600 72016 Motor Vehicle 5,147 6,500 5,000 5,500 72017 Parts Purchase For Resale 370,687 400,000 400,000 380,000 72018 Fuel Purchase For Resale 1,280,160 1,400,000 1,344,450 1,400,000 72019 Supplies Purchased For Resale 6,808 7,400 7,000 4,000 72021 Minor Tools 3,596 3,100 3,500 3,500 72026 Cleaning & Janitorial 1,649 2,050 2,000 2,000 72032 Medical 266 200 200 200 Total Supplies 1,670,849 1,822,750 1,764,750 1,797,800 7300 Maintenance 73011 Buildings 2,854 3,000 10,000 4,000 73027 Heating & Cooling System 269 800 800 800 73042 Machinery & Equipment 7,752 7,000 7,000 2,500 73043 Motor Vehicles 3,798 3,500 3,500 3,500 Total Maintenance 14,673 14,300 21,300 10,800 7400 Services 74020 Outside Contracts 47,753 50,000 50,000 40,000 74021 Special Services 7,754 6,500 6,500 6,500 74041 Travel & Reimbursables 1,896 - - - 74042 Education & Training 5,724 6,000 6,000 6,000 74210 General Liability Insurance 418 - - - 74220 Errors & Omissions 594 - - - 74240 Auto Liability 1,477 - - - 74241 Auto Collision 1,351 - - - 74242 Auto Catastrophic 60 - - - 74272 Real & Personal Property 708 - - - 74281 Employee Fraud 35 - - - Total Services 67,770 62,500 62,500 52,500 Total Operating 2,256,027 2,439,390 2,387,638 2,411,144 8000 Capital Outlay 84042 Machinery & Equipment 5,566 - - - Total Capital Outlay 5,566 - - - 9000 Other Financing Uses 91450 To Accrued Leave - General Fund 10,000 - - - Total Other Financing Uses 10,000 - - - 9900 Contingency 99001 Contingency - - - 17,607 Total Contingency - - - 17,607 TOTAL DEPARTMENT $ 2,271,593 $ 2,439,390 $ 2,387,638 $ 2,428,751 13 -5 BAYTOWN S i3 -6 CITY OF BAYTOWN ORGANIZATION CHART WAREHOUSE OPERATIONS FUND 11 City Council 11 11 City Manager 11 Assistant City Manager Director of Finance 11 Purchasing Manager 11 11 Warehouse Operations 11 BAYTOWN S 13 -7 BAYTOWN S I; -S CITY OF BAYTOWN WAREHOUSE OPERATIONS FUND 552 BUDGET SUMMARY BY FUND Actual Budget Estimated Adopted 2011 -12 2012 -13 2012 -13 2013 -14 Revenues 201,401 215,966 224,254 229,645 Transfer In - General Fund $ 23,760 $ 37,664 $ 37,664 $ 43,497 Transfer In - Water & Sewer Fund 128,683 211,282 211,282 211,282 Water Meter Sales 30,735 25,000 25,000 25,000 Miscellaneous 12 - - - Total Revenues 183,190 273,946 273,946 279,779 Expenditures Personnel Services 201,401 215,966 224,254 229,645 Supplies 37,071 40,500 39,700 39,700 Maintenance 6,486 9,000 6,500 6,250 Services 1,687 2,000 2,000 2,000 Sundry 1,458 - - - Total Operating 248,103 267,466 272,454 277,595 Non - Recurring Expenditures Non - Recurring Bonus 6,057 - - - Capital Outlay 5,545 76,000 76,000 6,000 Contingency - - - 7,102 Total Expenditures 259,705 343,466 348,454 290,697 Excess (Deficit) Revenues Over Expenditures Working Capital - Beginning Working Capital - Ending (76,515) (69,520) (74,508) (10,918) 161,941 85,426 85,426 10,918 $ 85,426 $ 15,906 $ 10,918 $ Adopted Budget 2013 -14 Operations 17% Capital Outlay 2% IIII III Contingency Personnel 2% 111111 I I Services 79% IIIIIIIIIII IR S9 CITY OF BAYTOWN PROGRAM SUMMARY 7010 WAREHOUSE OPERATIONS Program Description • Develop inventory minimum and maximum levels Provide Centralized warehousing and purchasing for based on usage. commonly used supplies and materials throughout the city. Operation is designed to provide lower costs through Major Objectives volume purchasing and consolidation. • Automation of physical inventory process. • Increase use of warehouse by city departments. Major Goals • Expansion of base inventory to facilitate citywide usage, while reducing items with low turnover. • Develop inventory- tracking system. Workload Measures Actual 2011 -12 Budget 2012 -13 Estimated 2012 -13 Projected 2013 -14 1. Requisitions processed 6,000 5,000 5,500 5,500 2. Purchase orders processed 2,600 2,300 2,500 2,500 3. Items inventoried 3,600 3,400 3,100 3,100 Performance Measures 1. Requisitions processed within required time frame. 100% 100% 100% 100% 2. Requisitions unable to be filled within required time frame. 0% 0% 0% 0% 13 -10 CITY OF BAYTOWN SERVICE LEVEL BUDGET 7010 WAREHOUSE OPERATIONS _-] Actual Budget Estimated Adopted Acct# Acct Description 2011 -12 2012 -13 2012 -13 2013 -14 7100 Personnel Services 71002 Regular Wages 71009 Overtime 71011 Extra Help/Temporary 71021 Health & Dental 71022 TMRS 71023 FICA 71028 Workers Compensation 71051 Non - Recurring Bonus 26,657 Total Personnel Services 7200 Supplies 72001 Office 72007 Wearing Apparel 72015 Meter Purchase for Resale 72016 Motor Vehicle 72021 Minor Tools 72032 Medical 72098 Inventory Adjustments Total Supplies 7300 Maintenance 73011 Buildings 73043 Motor Vehicles 73043 Motor Vehicles Total Maintenance 7400 Services 74041 Travel & Reimbursables 74042 Education & Training 74210 General Liability Insurance 74220 Errors & Omissions 74272 Real & Personal Property 74281 Employee Fraud Total Services 7500 Sundry Charges 75071 Accrued Leave Total Sundry & Other Total Operating 8000 Capital Outlay $ 131,043 $ 137,347 $ 139,693 $141,247 2,811 2,348 4,790 4,813 869 - 1,247 1,235 27,514 36,600 36,600 40,260 25,366 25,411 26,657 26,919 9,846 9,797 10,701 10,466 3,952 4,463 4,566 4,705 6,057 - - - 207,458 215,966 224,254 229,645 960 1,000 1,000 1,000 1,471 1,500 1,500 1,500 27,928 31,800 31,800 31,800 5,390 4,800 4,000 4,000 1,635 1,300 1,300 1,300 9 100 100 100 (322) - - - 37,071 40,500 39,700 39,700 2,143 3,500 3,500 3,500 4,343 5,500 3,000 2,750 4,343 5,500 3,000 2,750 6,486 9,000 6,500 6,250 162 687 2,000 2,000 2,000 52 - - - 74 - - 708 - - - 4 - - - 1,687 2,000 2,000 2,000 1,458 - - - 1,458 - - - 254,160 267,466 272,454 277,595 80001 Furniture & Equip <$5,000 5,545 6,000 6,000 6,000 84042 Machinery & Equipment - 35,000 35,000 - 84043 Motor Vehicles - 35,000 35,000 - Total Capital Outlay 5,545 76,000 76,000 6,000 9900 Contingencies 99001 Contingencies - - - 7,102 Total Contingencies - - - 7,102 TOTAL DEPARTMENT $ 259,705 $ 343,466 $ 348,454 $290,697 13 -11 BAYTOWN S 13 -12 ORDINANCE NO. 12,330 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF BAYTOWN, TEXAS, ADOPTING A BUDGET FOR THE ENSUING FISCAL YEAR, BEGINNING OCTOBER 1, 2013, AND ENDING SEPTEMBER 30, 2014, IN ACCORDANCE WITH THE CHARTER AND ORDINANCES OF THE CITY OF BAYTOWN; AND PROVIDING FOR THE PUBLICATION AND EFFECTIVE DATE THEREOF. WHEREAS, the City Manager of the City of Baytown has submitted to the City Council a budget estimate of the revenues of said City and the expenses of conducting the affairs thereof for the ensuing fiscal year, beginning October 1, 2013, and ending September 30, 2014, and which said estimate has been compiled from detailed information obtained from the several departments, divisions, and offices of the City containing all information as required by the Charter of the City of Baytown; and WHEREAS, the City Council has received said City Manager's estimate and held a public hearing thereon as provided by Section 44 of the Charter and Section 102.006 of the Texas Local Government Code; and WHEREAS, after full and final consideration of the public hearing and after certain revisions to the proposed budget, it is the opinion of the Council that the budget as revised should be approved and adopted; NOW THEREFORE BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF BAYTOWN, TEXAS: Section 1: That the budget estimate of the revenues of the City of Baytown and the expenses of conducting the affairs thereof for the ensuing fiscal year, beginning October 1, 2013, and ending September 30, 2014, as finally submitted to the City Council by the City Manager of said City (a copy of which is on file in the City Clerk's office) be, and the same is in all things, adopted and approved as the budget estimate of all the current expenses as well as the fixed charges against said City for the fiscal year beginning October 1, 2013, and ending September 30, 2014. Section 2: That the sum of SEVENTY -ONE MILLION SIX HUNDRED SEVENTY THOUSAND ONE HUNDRED NINETY -EIGHT AND NO /100 DOLLARS ($71,670,198.00) is hereby appropriated out of the General Fund for the payment of Operating Expenses and Capital Outlay of the City Government. Section 3: That the sum of FOURTEEN MILLION THREE HUNDRED SEVENTY - THREE THOUSAND FOUR HUNDRED SEVENTY -THREE AND NO /100 DOLLARS ($14,373,473.00) is hereby appropriated out of the General Debt Service Fund for the purpose of paying the accruing interest and redeeming the bonds and debts as they mature on the General Debt Service Fund. 14 -1 Section 4: That the sum of ONE MILLION TWO HUNDRED FIFTY THOUSAND NINE HUNDRED SIXTY -SEVEN AND N01100 DOLLARS ($1,250,967.00) is hereby appropriated out of the Hotel /Motel Fund for the payment of Operating Expenses and Capital Outlay of the City Government. Section 5: That the sum of TWO MILLION EIGHT HUNDRED THIRTY -THREE THOUSAND FOUR HUNDRED FORTY AND NO /100 DOLLARS ($2,833,440.00) is hereby appropriated out of the Aquatics Fund for the payment of Operating Expenses and Capital Outlay of the City Government. Section 6: That the sum of FORTY -TWO MILLION FOUR HUNDRED THREE THOUSAND ONE HUNDRED EIGHTY -TWO AND NO /100 DOLLARS ($42,403,182.00) is hereby appropriated out of the Water and Sewer Fund for Operating Expenses and Capital Outlay Costs. Section 7: That the sum of TWENTY MILLION NINE HUNDRED SIXTY -TWO THOUSAND THREE HUNDRED TWENTY -THREE AND NO /100 DOLLARS ($20,962,323.00) is hereby appropriated out of the Water and Wastewater Interest and Sinking Fund for the purpose of paying the accruing interest and redeeming the bonds and debts as they mature. Section 8: That the sum of FIVE MILLION NINETY -EIGHT THOUSAND FOUR HUNDRED FORTY -TWO AND NO /100 DOLLARS ($5,098,442.00) is hereby appropriated out of the Sanitation Fund for the Operating Expenses and Capital Outlay of the municipally owned Solid Waste Collection System. Section 9: That the sum of ONE MILLION TWO HUNDRED SEVENTY -THREE THOUSAND THREE HUNDRED THIRTY -FIVE AND NO /100 DOLLARS ($1,273,335.00) is hereby appropriated out of the Storm Water Utility Fund for payment of Operating Expenses and Capital Outlay of the City Government. Section 10: That the sum of TWO MILLION FOUR HUNDRED TWENTY -EIGHT THOUSAND SEVEN HUNDRED FIFTY -ONE AND NO /100 DOLLARS ($2,428,751.00) is hereby appropriated out of the Garage Fund for the Operating Expenses and Capital Outlay for Municipal Garage Services System and Activities. Section 11: That the sum of TWO HUNDRED NINETY THOUSAND SIX HUNDRED NINETY -SEVEN AND NO /100 DOLLARS ($290,697.00) is hereby appropriated out of the Warehouse Operations Fund for the Operating Expenses and Capital Outlay for Central Warehouse Activities. Section 12: That the sum of THREE MILLION SEVEN HUNDRED THOUSAND AND NO /100 DOLLARS ($3,700,000.00) is hereby appropriated out of the Street Maintenance Fund for the Operating Expenses and Capital Outlay for Street Maintenance Activities. 14 -2 Section 13: That the City Manager is hereby authorized to transfer any unencumbered appropriation balance or portion thereof between general classifications of expenditures within an office, department or agency, in accordance with Section 68 of the Charter. Section 14: That the City Manager shall have the authority to increase a department's line item budget by the amount equal to outstanding purchase orders as of September 30, 2013, to be appropriated out of the Fund Balance. Section 15: This ordinance shall be and remain in full force and effect from and after its passage and approval of the City Council, and it shall be published once each week for two (2) consecutive weeks in the official newspaper of the City of Baytown. INTRODUCED, READ and PASSED by the affirmative vote of tVtgCity Council of the City of Baytown this the 12'h day of September, 2013. �' 6CfNACIO RAMIREZ, SR., ty ttomey DONCARLOS. R:\Karen \Files \City Council \Ordinances\2013 \September 12\AdoptCityolBaytownBudget 13- 14.doc 14 -3 ORDINANCE NO. 129376 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF BAYTOWN, TEXAS, ADOPTING THE RATE AND TAX LEVY FOR GENERAL FUND MAINTENANCE AND OPERATION AND DEBT SERVICE FOR THE CITY OF BAYTOWN FOR THE FISCAL YEAR ENDING SEPTEMBER 30, 2014, UPON ALL TAXABLE PROPERTY IN SAID CITY OF BAYTOWN IN ACCORDANCE WITH THE LAWS OF THE STATE OF TEXAS AND THE CHARTER PROVISIONS AND ORDINANCES OF SAID CITY; PROVIDING A REPEALING CLAUSE; CONTAINING A SAVINGS CLAUSE; AND PROVIDING FOR THE EFFECTIVE DATE THEREOF. WHEREAS, the City's tax rate consists of the following two components: 1. the rate.that, if applied to the total taxable value, will impose the amount of taxes needed to pay debt service; and 2.. the rate that, if applied to the total taxable value, will impose the amount of taxes needed to fund maintenance,and operation expenditures of the City for the next year, and WHEREAS, the proposed tax rate of $0.43713 per $100 valuation for maintenance and operations together with the proposed tax rate of $0.38490 per $100 valuation for debt service exceeds the effective tax rate; and WHEREAS, the City having posted, published and held the requisite public hearings in accordance with Chapter 26 of the Texas Tax Code, desires to adopt the tax rate for maintenance and operations and the tax rate for debt service for the fiscal year ending September 30, 2014; NOW THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF BAYTOWN, TEXAS: Section l: That the facts and matters set forth in the recitals of this Ordinance are hereby found to be true and correct. Section 2: That the City Council of the City of Baytown hereby adopts and sets for the fiscal year ending September 30, 2014, an ad valorem tax rate of $ 0.43713 for each ONE HUNDRED AND NO /100 DOLLARS ($100.00) of assessed value of property located within the city limits of the City of Baytown on January 1, 2013, made taxable by law, which said taxes, when collected, shall be apportioned among funds and departments of City Government of the City of Baytown for the purpose of General Fund Maintenance and Operation. Section 3: That the ad valorem tax rate of $ 0.43713, as set forth in Section 2, is hereby levied and shall be assessed and collected on one hundred percent (100%) of each ONE HUNDRED AND NO /100 DOLLARS ($100.00) worth of property located within the city limits of the City of Baytown on January 1, 2013, as valued by the Harris County Appraisal District or the Chambers County Appraisal District and made taxable by law. Section 4: That the City Council of the City of Baytown hereby adopts and sets for the fiscal year ending September 30, 2014, an ad valorem tax rate of $ 0.38490 for each ONE HUNDRED AND NO /100 DOLLARS ($100.00) of assessed value of property located within the city limits of the City of Baytown on January 1, 2013, made taxable by law, which said taxes, when collected, shall be 14-4 apportioned among funds and departments of City Government ol'the City of Baytown for the purpose of Debt Service. Section 5: That the ad valorem tax rate of $ 0.38490, as set forth in Section 4, is hereby levied and shall be assessed and collected on one hundred percent (100 %) of each ONE HUNDRED AND NO /100 DOLLARS ($100.00) worth of property located within the city limits of the City of Baytown on January 1, 2013, as valued by the Harris County Appraisal District or the Chambers County Appraisal District and made taxable by law. Section G: That the Tax Assessor and Collector of the City of Baytown is hereby directed to assess, extend and enter upon the Tax Rolls of the City of Baytown, Texas, for the current year the amounts and rates herein levied, and to keep a current account of same. All collection of such taxes, as well as collection of taxes owed for prior years, to include penalty and interest thereof, shall be deposited in the official depository of the City of Baytown to be distributed between the General Fund and the Debt Service on a basis determined by the percentage that each bear to the total tax rate. Section 7: All ordinances or parts of ordinances inconsistent with the tents of this ordinance are hereby repealed; provided however. that such repeal shall be only to the extent of such inconsistency and in all other respects this ordinance shall be cumulative of other ordinances regulating and governing the subject matter covered by this ordinance. Section 8: If any provisions, section, exception, subsection, paragraph, sentence, clause or phrase of this ordinance or the application of same to any person or set of circumstances, shall for any reason be held unconstitutional, void or invalid, such invalidity shall not affect the validity of the remaining provisions of this ordinance or their application to other persons or sets of circumstances and to this end all provisions of this ordinance arc declared to be severable. Section 9: This ordinance shall take effect immediately from and after its passage by the City Council of the City of Baytown. INTRODUCED, READ and PASSED by the al'lirntative vote of the City Council of the City of Baytown this the 14i6 day of October, 2013. o LLB\ ROBERT iOS ,Mayor 3 c <iJ BRYSCH, City APPROVED AS TO FORM: I ACIO RAMIREZ, SR., Cit) torney R %Ku Yd"Tily Counctl Ordinuces�OMOeasbcr Ii FiyTnxftamJGenmlPnndMannenuncehOpsBDeblS erv¢QOIJ dm 14 -5 ORDINANCE NO. 12,331 AN ORDINANCE OF THE CITY OF BAYTOWN, TEXAS, AMENDING CHAPTER 98 "UTILITIES," ARTICLE III "WATER SERVICE," SECTION 98- 59 "RATES," SUBSECTION (A) AND ARTICLE IV "SEWER SERVICE," SECTION 98 -91 "SEWER SERVICE CHARGE" OF THE CODE OF ORDINANCES, BAYTOWN, TEXAS, TO UPDATE SERVICE FEES; PROVIDING FOR A PENALTY NOT EXCEEDING FIVE HUNDRED AND NO 1100 DOLLARS ($500.00); PROVIDING A REPEALING CLAUSE; CONTAINING A SAVINGS CLAUSE; AND PROVIDING FOR THE PUBLICATION AND EFFECTIVE DATE THEREOF. # # #t # ##irtrtrt # #t #tkkit # # # # #i## iii## ttt4t## i## iikitt# ktti #itt #i #4 # # # # #i #ikiirtttt #k #t #ti# BE IT ORDAINED BY THE CITY COUNCIL OF T14E CITY OF BAYTOWN, TEXAS: Section 1: That Chapter 98 "Utilities," Article III "Water Service," Section 98 -59 "Rates," Subsection (a) of the Code of Ordinances of the City of Baytown, Texas, is hereby amended to read as follows: CHAPTER 98. UTILITIES ARTICLE I1I. WATER SERVICE See. 98-59. Rates. (a) Rate Schedules. The following are the rate schedules for water service: Water Service — Rate Schedule Individually Metered Single - Family Residential Inside City Outside City Base Facility Charge: Per Dwelling Unit $7.11 $14.23 Customer Charge: Per Bill Issued $3.42 $6.84 Gallonage Charge (Per Thousand Gallons): Up to 2,000 Gallons per Unit Over 2,000 — 6,000 Gallons per Unit Over 6,000 — 12,000 Gallons per Unit Over 12,000 — 18,000 Gallons per Unit Use Over 18,000 Gallons per Unit 051 $2.43 $3.65 $5.29 $7.93 $6.34 $9.53 $8.26 $12.38 $10.73 $16.10 Water Service — Rate Schedule Multi - Family Residential Master Meter Service Unit = Constructed, regardless of whether occupied. Water Service — Rate Schedule Non - Residential Service Inside City Outside City Base Facility Charge: Per Dwelling Unit $7.11 $14.23 Customer Charge: $7.11 $14.23 Per Bill Issued $3.42 $6.84 Gallonage Charge (Per Thousand Gallons): $17.79 $35.59 Up to 2,000 Gallons per Unit $2.43 $3.65 Over 2,000 Gallons per Unit $5.29 $7.93 Unit = Constructed, regardless of whether occupied. Water Service — Rate Schedule Non - Residential Service 14 -7 Inside City Outside City Base Facility Charge: Per Meter by Meter Size 5/8" x '/" $7.11 $14.23 %1? $10.68 $21.34 1" $17.79 $35.59 1 %Z" $35.59 $71.16 2" $56.93 $113.85 3" $113.85 $227.70 4" $177.90 $355.79 6" $355.79 $711.58 8" $569.26 $1,138.53 10" $818.33 $1,636.63 Customer Charge: Per Bill Issued $3.42 $6.84 Gallonage Charge (Per Thousand Gallons): All Use $5.29 $7.93 14 -7 Water Service - Rate Schedule High- Volume User Service Base Facility Charee: Per Meter by Meter Size Inside City 5/8" x3/4" $7.11 3/," $10.68 1" $17.79 1 %2" $35.59 2" $56.93 3" $113.85 4" $177.90 6" $355.79 8" $569.26 10" $818.33 Customer Charge: $1 13.85 Per Bill Issued $3.42 Gallonage Charge (Per Thousand Gallons): 4" All Use $3.90 Water Service - Rate Schedule Metered Irrigation Service Customer Charee: Per Bill Issued $3.42 $6.84 Gallonage Charge (Per Thousand Gallons): 5/8" x 3/4" Meter Up to 6,000 Gallons $5.29 $7.93 Over 6,000 - 12,000 Gallons $6.34 $9.53 Over 12,000 - 18,000 Gallons $8.26 $12.38 Over 18,000 Gallons $10.73 $16.10 14 -8 Inside City Outside City Base Facility Charge: Per Meter by Meter Size 5/8 "x'14" $7.11 $14.23 2/" $10.68 $21.34 1" $17.79 $35.59 1 '/2" $35.59 $71.16 2" $56.93 $1 13.85 3" $113.85 $227.70 4" $177.90 $355.79 6" $355.79 $711.58 8" $569.26 $1,138.53 10" $818.33 $1,636.63 Customer Charee: Per Bill Issued $3.42 $6.84 Gallonage Charge (Per Thousand Gallons): 5/8" x 3/4" Meter Up to 6,000 Gallons $5.29 $7.93 Over 6,000 - 12,000 Gallons $6.34 $9.53 Over 12,000 - 18,000 Gallons $8.26 $12.38 Over 18,000 Gallons $10.73 $16.10 14 -8 14 -9 Inside City Outside City 3/4" Meter Up to 9,000 Gallons $5.29 $7.93 Over 9,000 - 18,000 Gallons $6.34 $9.53 Over 18,000 - 27,000 Gallons $8.26 $12.38 Over 27,000 Gallons $10.73 $16.10 1" Meter Up to 15,000 Gallons $5.29 $7.93 Over 15,000 - 30,000 Gallons $6.34 $9.53 Over 30,000 - 45,000 Gallons $8.26 $12.38 Over 45,000 Gallons $10.73 $16.10 1 %:" Meter Up to 30,000 Gallons $5.29 $7.93 Over 30,000 - 60,000 Gallons $6.34 $9.53 Over 60,000 - 90,000 Gallons $8.26 $12.38 Over 90,000 Gallons $10.73 $16.10 2" Meter Up to 48,000 Gallons $5.29 $7.93 Over 48,000 - 96,000 Gallons $6.34 $9.53 Over 96,000 - 144,000 Gallons $8.26 $12.38 Over 144,000 Gallons $10.73 $16.10 3" Meter Up to 96,000 Gallons $5.29 $7.93 Over 96,000 - 192,000 Gallons $6.34 $9.53 Over 192,000 - 288,000 Gallons $8.26 $12.38 Over 288,000 Gallons $10.73 $16.10 4" Meter Up to 150,000 Gallons $5.29 $7.93 Over 150,000 - 300,000 Gallons $6.34 $9.53 Over 300,000 - 450,000 Gallons $8.26 $12.38 Over 450,000 Gallons $10.73 $16.10 6" Meter Up to 300,000 Gallons $5.29 $7.93 Over 300,000 - 600,000 Gallons $6.34 $9.53 Over 600,000 - 900,000 Gallons $8.26 $12.38 Over 900,000 Gallons $10.73 $16.10 8" Meter Up to 480,000 Gallons $5.29 $7.93 Over 480,000 - 960,000 Gallons $6.34 $9.53 Over 960,000 - 1,440,000 Gallons $8.26 $12.38 Over 1,440,000 Gallons $10.73 $16.10 10" Meter Up to 690,000 Gallons $5.29 $7.93 Over 690,000 - 1,380,000 Gallons $6.34 $9.53 Over 1,380,000 - 2,070,000 Gallons $8.26 $12.38 14 -9 Over 2,070,000 Gallons Inside City Outside City $10.73 $16.10 Section 2: That Chapter 98 "Utilities," Article IV "Sewer Service," Section 98 -91 "Sewer service charge" of the Code of Ordinances of the City of Baytown, Texas, is hereby amended to read as follows: CHAPTER 98. UTILITIES ARTICLE IV. SEWER SERVICE Sec. 98 -91. Sewer service charge. (a) Residential dwelling units. The sewer service charge for residential dwelling units shall be as follows: (1) Individually metered for water consumption. Each residential dwelling unit individually metered and billed for the consumption of water shall be charged for and shall owe each month a sewer service charge based upon the consumption of water attributed to it as determined by article III of this chapter relating to water charges, applied to the following usage and the rate schedule for sewer service: Wastewater Service — Rate Schedule Individually Metered Single - Family Residential Base Facilitv Charee: Per Dwelling Unit Customer Charge: Per Bill Issued Gallonage Charge (Per Thousand Gallons): Up to 2,000 Gallons per Unit Over 2,000 — 12,000 Gallons per Unit Over 12,000 Gallons per Unit 14 -10 Inside City Outside City $7.11 $14.23 $3.42 $6.84 $2.46 $3.68 $5.32 $7.99 No Charge No Charge (2) Jointly metered for water consumption. Multifamily dwelling unit projects not individually metered for water shall be charged for and shall owe each month a sanitary sewer charge based upon consumption of water attributed to it as determined by article III of this chapter relating to water charges applied to the following usage and the rate schedule for sewer service: Wastewater Service — Rate Schedule Multi - Family Residential Master Meter Service Inside City Outside City Base Facility Charge: Per Dwelling Unit $7.11 $14.23 Customer Charge: Per Bill Issued $3.42 $6.84 Gallonage Charge (Per Thousand Gallons): Up to 2,000 Gallons per Unit $2.43 $3.65 Over 2,000 Gallons per Unit $5.29 $7.93 Unit = Constructed, regardless of whether occupied. (b) Commercial units. Each commercial unit shall be charged for and shall owe each month a sanitary sewer service charge based upon the consumption of water attributed to it, applied to the following usage and the rate schedule for sewer service: Wastewater Service — Rate Schedule Non - Residential Service (c) Manufactured home parks. Manufactured home parks shall be charged for and owe a sanitary sewer service charge based upon consumption of water attributed to it as determined by article III of this chapter relating to water charges applied to the following usage and the rate schedule for sewer service: 14 -11 Inside City Outside City Base Facility Charge: Per Meter by Meter Size 5 /8 "x' /d' $7.11 $14.23 3/4" $10.68 $21.34 1" $17.79 $35.59 1 '' /x" $35.59 $71.16 2" $56.93 $113.85 3" $113.85 $227.70 4" $177.90 $355.79 6" $355.79 $711.58 8" $569.26 $1,138.53 10" $818.33 $1,636.63 Customer Charge: Per Bill Issued $3.42 $6.84 Gallonage Charge (Per Thousand Gallons): All Use $5.32 $7.99 (c) Manufactured home parks. Manufactured home parks shall be charged for and owe a sanitary sewer service charge based upon consumption of water attributed to it as determined by article III of this chapter relating to water charges applied to the following usage and the rate schedule for sewer service: 14 -11 Wastewater Service - Rate Schedule Multi - Family Residential Master Meter Service Inside City Outside City Base Facility Charge: Per Dwelling Unit $7.11 $14.23 Customer Charge: Per Bill Issued $3.42 $6.84 Gallonage Charge (Per Thousand Gallons): Up to 2,000 Gallons per Unit $2.46 $3.68 Over 2,000 Gallons per Unit $5.32 $7.99 Unit = Total spaces, regardless of whether occupied. (d) Volume users. A sanitary sewer service customer within the corporate limits who (i) qualifies for a tax abatement under the city's tax abatement policy and (ii) uses more than 400,000 gallons of water per day shall be charged and shall owe each month a sewer service charge based upon (i) the consumption of water attributed to it as determined by article III of this chapter relating to water charges; or (ii) the actual wastewater flow as determined by a metering system approved by the city. Such charges shall be applied as follows: Wastewater Service - Rate Schedule High- Volume User Service With City Without City 14 -12 Water Water Service Service Base Facility Charge: Per Meter by Meter Size 5/8" x' /a" $7.11 $7.41 %T) $10.68 $11.10 1" $ 17.79 $18.50 1 %" $35.59 $37.01 2" $56.93 $59.20 3" $113.85 $118.40 4" $177.90 $185.02 6" $355.79 $370.02 8" $569.26 $592.03 10" $818.33 $851.06 Customer Charge: Per Bill Issued $3.42 $3.57 Gallonage Charge (Per Thousand Gallons): All Use $3.94 $4.09 14 -12 Section 3: Every person convicted of a violation of any provision of this ordinance herein shall be punished by a fine not exceeding FIVE HUNDRED AND NO 1100 DOLLARS ($500.00). Each act of violation and each day upon which any such violation shall occur shall constitute a separate offense. In addition to the penalty prescribed above, the city may pursue other remedies such as abatement of nuisances, injunctive relief, administrative adjudication and revocation of licenses or permits. Section 4: All ordinances or parts of ordinances inconsistent with the terms of this ordinance are hereby repealed; provided, however, that such repeal shall be only to the extent of such inconsistency and in all other respects this ordinance shall be cumulative of other ordinances regulating and governing the subject matter covered by this ordinance. Section 5: If any provision, section, exception, subsection, paragraph, sentence, clause or phrase of this ordinance or the application of same to any person or the set of circumstances, shall for any reason be held unconstitutional, void or invalid, such invalidity shall not affect the validity of the remaining provisions of this ordinance or their .application to other persons or sets of circumstances and to this end all provisions of this ordinance are declared to be severable. Section 6: This ordinance shall take effect for all billings occurring on or after October 1, 2013. The City Clerk is hereby directed to give notice hereof by causing the caption of this ordinance to be published in the official newspaper of the City of Baytown at least twice within ten (10) days after passage of this ordinance. INTRODUCED, READ, and PASSED by the affirmative vot the City Council of the City of Baytown, this the 12°i day of September, 2013. APPROVED AS TO FORM: 4ma�� (PONACIO RAMIREZ, SR., 1 y Attorney R' \Karen \Files\City Council\Ordinancct @013\September 12WtilityRate0rdinnnee.doe Mayor 14 -13 BAYTOWN S Id -Id CITY OF BAYTOWN SUMMARY OF FULL -TIME (FTE) POSITIONS BY FUND AND DEPARTMENT Number of Positions (FTE) Department 2011 -12 2012 -13 2013 -14 General Fund General Administration 8 8 8 as Fiscal Operations 18.90 1 18.90 a 18.90 ab Legal Services 6 6 6 ac Information Technology Services (ITS) 12 2 12 12 ad Planning & Development Services 18.50 3 18.50 b 19.50 ae Human Resources 7 7 8 of City Clerk 5 4 5 5 Court of Record 16 5 16 16 Police 180 6 186 c 193 ag Fire 112 118 d 150 ah Communications 20 7 21 a 21 Emergency Management 5 5 5 Emergency Medical Services (EMS) 24 27 f - ai Public Works Administration 4 4 3 aj Streets & Drainage 21 8 21 g 21 Traffic Control 9.50 9 9.50 h 9.50 ak Engineering 10 10 10 Public Health 22 10 23 i 23 Parks & Recreation 40 40 j 40 al Library 24 11 24 24 am Total General Fund 562.90 579.90 592.90 Hotel/Motel Fund 1.00 12 1 2 an Aquatics Fund 2 2 3 ao Water & Sewer Fund Utility Billing & Collections 18.85 13 19.85 k 20.85 ap General Overhead - - 1.00 aq Water Operations 44.60 14 43.60 1 41.60 ar Wastewater Operations 36.40 15 37.40 m 43.40 as Utility Construction 17 16 17 16 at Total Water & Sewer Fund 116.85 117.85 122.85 Sanitation Fund 12.50 17 12.50 n 13.50 au Storm Water Utility Fund 4 18 4 4 Central Services Fund Garage Fund 8 8 8 Warehouse Operations Fund 4 4 4 Total Central Services Fund 12 12 12 Total Operating Funds 711.25 729.25 750.25 Miscellaneous Funds Community Development Block Grant (CDBG) Fund 4.50 19 4.50 o 4.50 av High Intensity Drug Trafficking Area (HIDTA) 0.25 20 0.25 p 0.25 aw Miscellaneous Police Fund 4 21 4 4 Crime Control and Prevention District (CCPD) 15 15 15 Fire Control, Prevention and Emergency Medical Services District (FCPEMSD) 1 2 q 2 Municipal Court Special Revenue Fund - 2 r 2 Municipal Development District (MDD) Fund - 2 s 3 ax Wetlands Education and Recreation Center Fund 2 2 2 Baytown Nature Center Fund - 1 t 1 Capital Improvement Program Fund 3 3 3 Capital Improvement Program - Sewer Fund - - I Workers Compensation Fund 1 I 1 Total Miscellaneous Funds 30.75 36.75 38.75 Total All Funds 742.00 766.00 789.00 15 -1 CITY OF BAYTOWN SCHEDULE OF FULL -TIME (FTE) BUDGETED POSITIONS )epartment Number of Positions (FTE) Classification Grade 2011 -12 2012 -13 2013 -14 )PERATING FUNDS GENERAL FUND General Administration 1010 City Manager 117 1 1 1 Deputy City Manager 106 1 1 1 Assistant City Manager 104 l 1 1 Assistant to City Manager 74 1 1 1 Public Affairs/Marketing Coordinator 70 1 1 1 Grant Coordinator 65 1 1 1 Multimedia Specialist 64 1 1 1 as Executive Assistant 57 1 1 1 Total 8 8 8 Fiscal Operations 1030 Director of Finance 98 1 1 1 Assistant Director of Finance 87 1 1 1 Controller 82 1 1 1 Treasurer 82 1 1 1 Purchasing Manager 79 1 1 1 Accounting Manager 74 1 1 1 Budget Officer 70 1 1 1 Accountant II 67 0.15 t 0.15 a 0.15 ab Financial Analyst 65 1 1 1 Contract Administrator 62 1 1 1 Accountant I 61 1.75 1 1.75 a 1.75 ab Maintenance Coordinator 58 1 1 1 Buyer 52 1 1 2 ab Accounting Specialist II 50 1 1 1 Administrative Assistant 50 1 1 1 Payroll Specialist 50 1 1 1 Accounting Specialist I 44 2 2 2 Purchasing Technician 44 1 1 - ab Total 18.90 18.90 18.90 Legal Services 1060 City Attorney 102 1 1 1 First Assistant City Attorney 93 1 1 1 Assistant City Attorney /Civil Service Legal Advisor 82 1 1 1 Assistant City Attorney/Municipal Court Prosecutor 79 1 1 1 Legal Assistant Sr. 50 1 1 1 ac Legal Assistant 46 1 1 1 ac Total 6 6 6 Information Technology Services (ITS) 1070 Director of ITS 96 1 1 1 Assistant Director ITS 84 1 1 1 Computer System Administrator II 66 1 1 2 ad Network System Administrator II 66 2 2 1 ad Computer System Administrator I 62 2 2 1 ad Network System Administrator I 62 - - 1 ad Computer User Support Specialist II 58 1 1 1 ad Web Developer I 58 1 1 1 ad 15 -2 CITY OF BAYTOWN SCHEDULE OF FULL -TIME (FTE) BUDGETED POSITIONS )epartment Number of Positions (FTE) Classification Grade 2011 -12 2012 -13 2013 -14 Information Technology Services (ITS) 1070 (Cont.) 96 1 1 1 Assistant Director of Human Resources 82 1 Computer User Support Specialist I 54 1 1 2 ad Radio & Cellular Equipment Specialist I 54 1 2 1 1 ad System Support Specialist 52 1 1 - ad Total 38 1 12 12 12 Total 7 Planning and Development Services 1080 8 16 16 16 Director of Planning and Development Services 96 1 1 1 Assistant Director Planning/Development Services 86 0.50 3 0.50 b 0.50 ae Chief Building Official/Floodplain Administrator 84 1 1 1 3 Senior Planning Manager 76 1 1 1 ae Senior Plans Examiner 69 1 1 1 15 -3 Planner II 64 1 1 1 Community Improvement Program Administrator 62 1 1 1 Building Inspection Specialist 60 1 1 1 Combination Inspector II 60 4 4 5 ae Planner - Comprehensive 55 1 1 1 Development Services Coordinator 54 1 1 1 Administrative Assistant 50 1 1 1 Code Enforcement Officer - Signs 48 1 1 1 Permit Tech II 48 1 1 1 Permit Tech I 44 2 2 2 Total 18.50 18.50 19.50 Human Resources 1140 Director of Human Resources & Civil Service 96 1 1 1 Assistant Director of Human Resources 82 1 1 1 Employee Development Manager 79 1 1 1 Risk Manager 74 1 1 1 Human Resources Specialist 53 1 1 2 of Human Resources Assistant 44 1 1 1 of Admin Support Specialist 38 1 1 1 11 Total 7 7 8 City Clerk 1170 City Clerk 92 1 1 1 Deputy City Clerk 70 1 1 1 Administrative Assistant 50 1 4 1 1 Open Government Specialist 50 1 1 1 Records Specialist 50 1 1 1 Total 5 5 5 Court of Record 1171 Municipal Court Judge 92 1 5 1 1 Court Administrator 66 1 5 1 1 City Marshal 58 2 5 2 2 Deputy Court Administrator 52 1 5 1 1 Municipal Court Clerk 44 11 5 11 11 Total 16 16 16 Police 2000 Patrol Officer CS 106 6 112 c 118 a$ Assistant Police Chief CS 3 3 3 Police Lieutenant CS 8 8 8 15 -3 CITY OF BAYTOWN SCHEDULE OF FULL -TIME (FTE) BUDGETED POSITIONS E tment Number of Positions (FTE) ssification Grade 2011 -12 2012 -13 2013 -14 Police 2000 (Cont.) Police Sergeant Chief of Police Mechanic Supervisor Jail Supervisor Property Room Supervisor Records Supervisor Facilities Coordinator Crime Analyst Senior Mechanic Police Accounting Analyst Mechanic Administrative Assistant Open Records Specialist Property Room Technician Senior Admin Support Specialist Detention Officer Trainee/Detention Officer Facilities Assistant Police Records Technician Community Service Officer Fire 2020 Assistant Fire Chief Emergency Medical Service (EMS) Coordinator Battalion Chief Non -Fire Paramedic Supervisor Non -Fire Paramedic Fire Equipment Operator Firefighter Lieutenant Fire Chief Fire/EMS Administrative Coordinator Mechanic Supervisor Administrative Assistant Mechanic Senior Admin Support Specialist Communications 2025 Telecommunicator Coordinator Telecommunications Supervisor Telecommunicator Trainee / Telecommunicator Emergency Management 2030 Emergency Management Coordinator Assistant Emergency Management Coordinator Administrative Assistant 311 Telecommunicator 15-4 CS 14 14 14 100 1 1 1 60 1 1 1 58 6 6 6 56 1 1 1 56 1 1 1 54 1 1 1 56 1 1 1 54 1 1 1 52 1 1 1 ag 50 1 1 1 50 5 6 5 5 50 1 1 1 46 1 6 1 2 ag 44 3 3 3 42/48 14 14 14 42 1 1 1 42 3 6 3 3 38 6 6 6 Total 180 186 193 CS 3 3 3 CS - - 1 ah CS 5 5 5 CS - - 3 ah CS - - 18 A CS 18 18 21 ah CS 57 63 d 63 ah CS 23 23 26 ah 98 1 1 1 62 1 1 1 ah 60 1 1 1 50 - - 1 ah 50 2 2 2 44 1 1 4 ah Total 112 118 150 74 1 7 1 1 60 4 7 4 4 44/50 15 16 a 16 Total 20 21 21 84 1 1 1 60 1 1 1 50 1 1 1 38 2 2 2 Total 5 5 5 CITY OF BAYTOWN SCHEDULE OF FULL -TIME (FTE) BUDGETED POSITIONS Department Number of Positions (FTE) Classification Grade 2011 -12 2012 -13 2013 -14 Emergency Medical Services (EMS) 2040 74 0.50 9 0.50 h 0.50 ak Traffic Signal Technician Emergency Medical Service (EMS) Coordinator CS 1 2 1 - ai Emergency Medical Service (EMS) Supervisor CS 3 Traffic Control Worker 3 - ai Senior Paramedic CS 3 Total 3 - ai Paramedic CS 15 18 f - ai Administrative Assistant 50 1 1 1 - ai Senior Admin Support Specialist 44 1 1 1 - ai Total 1 24 Senior Construction Inspector 27 - Public Works Administration 3000 1 CAD /GIS Technician 56 1 1 Assistant Director of Public Works 84 1 1 1 1 Administrative Assistant 50 1 1 1 1 Senior Admin Support Specialist 44 2 1 2 1 ai Total 1 4 Survey /GPS Technician 4 3 Streets & Drainage 3010 1 Total 10 10 Superintendent of Streets /Drainage/Restoration /Traffic 74 1 8 1 1 Drainage Foreman 58 1 1 1 1 Street Maintenance Foreman 58 1 1 1 1 Crew Chief 54 - Neighborhood Protection Coordinator 1 g 1 Heavy Equipment Operator II 50 3 8 3 3 Concrete Finisher 48 3 8 2 2 Grade Chief 48 1 8 1 1 Heavy Equipment Operator I 47 2 8 2 2 Equipment Operator 44 7 8 7 7 Concrete Worker 38 2 8 2 2 Total 21 21 21 Traffic Control 3020 Superintendent of Solid Waste 74 0.50 9 0.50 h 0.50 ak Traffic Signal Technician 52 2 2 2 Senior Traffic Control Worker 46 3 3 3 Traffic Control Worker 42 4 4 4 Total 9.50 9.50 9.50 Engineering 3030 Director of Engineering 96 1 1 1 Assistant Director Engineering 85 1 1 1 Senior Project Coordinator 66 1 1 1 Senior Construction Inspector 60 1 1 1 CAD /GIS Technician 56 1 1 1 Construction Inspector 56 1 1 1 Survey /GPS Coordinator 60 1 1 1 Engineering Coordinator 56 1 1 1 Administrative Assistant 50 1 1 1 Survey /GPS Technician 46 1 1 1 Total 10 10 10 Public Health 4000 Director of Health 96 1 1 1 Assistant Director of Health 84 1 1 1 Animal Services Coordinator 66 1 1 1 Neighborhood Protection Coordinator 64 1 1 1 15 -5 CITY OF BAYTOWN SCHEDULE OF FULL -TIME (FTE) BUDGETED POSITIONS )epartment Number of Positions (FTE) Classification Grade 2011 -12 2012 -13 2013 -14 Public Health 4000 (Cont.) 96 1 1 1 Community Service Coordinator 64 1 1 1 Environmental Health Specialist 1/II 58/64 3 3 3 Senior Animal Services Officer 56 1 1 1 Administrative Assistant 50 1 1 1 Neighborhood Protection Officer I/II 53/57 4 4 4 Animal Services Officer 48 6 7 i 7 Mosquito Control Technician 45 1 to 1 1 Senior Admin. Support Specialist 44 1 1 1 Parks Crewleader Total 22 23 23 Parks & Recreation 5000 Director of Parks & Recreation 96 1 1 1 Assistant Director of Parks & Recreation 84 1 1 1 Recreation Services Manager 68 1 1 1 Parks Project Coordinator 67 1 1 1 al Park Foreman 58 3 3 3 Recreation Supervisor 57 1 1 1 al Building Maintenance Supervisor 56 1 1 1 Administrative Assistant 50 1 1 1 Recreation Specialist 53 2 2 2 Parks Crewleader 50 7 7 7 Heavy Equipment Operator I 47 7 8 j 8 Equipment Operator 44 4 3 j 3 Construction Worker 38 2 2 2 Groundskeeper 38 1 1 1 Caretaker 35 7 7 7 - Total 40 40 40 Library 6000 City Librarian 92 1 1 1 Assistant City Librarian 82 1 1 1 Lead Librarian II 70 2 2 2 am Library Technology Coordinator 70 1 1 1 Lead Librarian I 66 - - 1 am Librarian 1/II 58/64 4 4 3 am Library PC Tech 54 1 1 1 Circulation Services Supervisor 54 1 1 1 Asst. Circulation Services Specialist 44 - - 1 am Support Services Specialist 54 1 1 1 Administrative Assistant 50 1 1 1 Senior Library Technician 44 3 3 2 am Customer Service Specialist 40 - - 3 am Library Technician 37 6 11 6 3 am Custodian 35 1 1 1 Lead Shelver 35 1 1 1 am Total 24 24 24 Total General Fund 562.90 579.90 592.90 15 -6 CITY OF BAYTOWN SCHEDULE OF FULL -TIME (FTE) BUDGETED POSITIONS E tment Number of Positions (FTE) ssification Grade 2011 -12 2012 -13 2013 -14 HOTEL/MOTEL FUND Tourism Coordinator 64 1 12 1 1 an Tourism Marketing Specialist 60 - - 1 Total Hotel/Motel Fund 1 1 2 AQUATICS FUND Aquatics Business Manager 63 1 1 1 ao Aquatics Operations Manager 63 1 1 1 Aquatics Maintenance Manager 63 - - 1 ao Total Aquatics Fund 2 2 3 WATER & SEWER FUND Fiscal Operations: Utility Billing & Collections 1030 Utility Billing Manager 75 1 1 1 Accountant II 67 0.85 13 0.85 k 0.85 ap Billing Analyst 52 1 1 1 Billing Coordinator 52 1 1 1 Collections Manager 52 1 1 1 Meter Operations Coordinator 52 1 1 1 Administrative Assistant 50 - - 1 ap Meter Technician Crew Chief 50 1 1 1 Senior Collections Representative 46 1 1 1 ap Senior Customer Service Representative 46 1 1 1 Customer Service Representative 42 3 4 k 4 Meter Technician I/11/111 40/42/46 4 4 4 Collections Representative 38 3 3 3 ap Total 18.85 19.85 20.85 General Overhead 1090 GIS Coordinator 64 - - 1 aq Total - - 1.00 Water Operations 3040 Director of Public Works/Utilities 98 0.60 14 0.60 1 0.60 ar Superintendent BAWA 74 1 1 1 Maintenance Technician Instrumental /Electronics 58 1 1 1 Foreman - Utility Transmission 58 1 1 1 Quality Control Inspector 58 1 14 1 1 ar Foreman - Traffic Control 58 1 14 1 1 Senior BAWA Lab Tech 54 1 14 1 1 Maintenance Technician/Mechanic 54 1 1 2 ar Crew Chief - Utility Transmission 54 1 1 - ar Administrative Assistant 50 1 1 1 Water Plant Operator I Trainee/II 40/50 6 6 7 ar Heavy Equipment Operator II - Restoration 50 2 14 2 2 BAWA Laboratory Technician 50 1 14 1 1 Concrete Finisher - Restoration 48 1 14 1 2 ar Heavy Equipment Operator I - Restoration 47 2 14 2 2 Certified Utility Maintenance Technician SBP 2 2 1 1 ar Utility Maintenance Technician SBP 15 14 14 1 12 ar 15 -7 CITY OF BAYTOWN SCHEDULE OF FULL -TIME (FTE) BUDGETED POSITIONS Department Number of Positions (FTE) Classification Grade 2011 -12 2012 -13 2013 -14 Water Operations 3040 (Cont.) Maintenance UMT Equipment Operator - Restoration Laborer Concrete Worker - Restoration Wastewater Operations 3050 Director of Public Works/Utilities Assistant Director of Utilities Superintendent of Wastewater Treatment Wastewater Coordinator Foreman - Wastewater Treatment Pollution Control Coordinator Chief Laboratory Technician Crew Chief - Pollution Control Lab Tech Senior Pollution Control Tech Pollution Control Technician Admin Support Senior Maintenance Tech Treatment Wastewater Operator Treatment I /II/III Utility Construction 3060 Superintendent - Utility Transmission Foreman - Utility Construction Master Certified Utility Maintenance Technician Certified Utility Maintenance Technician Utility Maintenance Technician Crew Chief - Utility Construction Wastewater Operator I/II - UC Admin Support Senior Total Water & Sewer Fund SANITATION FUND Superintendent Solid Waste Foreman - Solid Waste Clean Team Crew Chief Heavy Equipment Operator II Heavy Equipment Operator I Equipment Operator Laborer Total Sanitation Fund STORM WATER UTILITY FUND Storm Water Engineer Storm Water Coordinator Storm Water Specialist Mosquito Control Technician Total Storm Water Utility Fund 15 -8 SBP 1 1 1 - ar 44 2 14 2 2 36 2 2 2 38 1 14 1 1 Total 44.60 43.60 41.60 98 0.40 15 0.40 m 0.40 as 84 1 1 1 74 1 1 1 60 - - 1 as 58 4 4 4 58 1 1 1 54 1 1 1 54 - 1 m 1 50 1 1 1 50 1 1 1 46 2 2 2 44 - - 1 as 42 4 4 4 42/50/54 20 20 24 as Total 36.40 37.40 43.40 74 1 1 1 58 1 1 1 SBP 2 16 2 2 at SBP 1 16 1 4 at SBP 7 16 7 6 at 54 1 16 1 1 44/50 4 16 4 - at 44 - - 1 at Total 17.00 17.00 16.00 116.85 117.85 122.85 74 0.50 17 0.50 n 0.50 au 58 1 1 1 54 1 1 1 50 2 2 2 47 2 2 2 44 4 4 4 36 2 2 3 au 12.50 12.50 13.50 79 1 1 1 74 1 1 1 54 1 1 1 45 1 18 1 1 4 4 4 CITY OF BAYTOWN SCHEDULE OF FULL -TIME (FTE) BUDGETED POSITIONS Department Number of Positions (FTE) Classification Grade 2011 -12 2012 -13 2013 -14 CENTRAL SERVICES FUND GARAGE FUND Equipment Services Coordinator 66 1 1 1 Mechanic Supervisor 60 1 1 1 Senior Mechanic 54 1 1 1 Mechanic 50 4 4 4 Mechanic Helper 40 1 1 1 Total Garage Fund 8 8 8 WAREHOUSE OPERATIONS FUND Warehouse Manager 53 1 1 1 Warehouse Assistant 42 1 1 1 Warehouse Helper 38 2 2 2 Total Warehouse Operations Fund 4 4 4 TOTAL OPERATING FUNDS 711.25 729.25 750.25 MISCELLANEOUS FUNDS COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) FUND Assistant Director Planning/Development Services 86 0.50 19 0.50 o 0.50 ay Senior Program Manager 76 1 1 1 Demo/Housing Inspector 60 1 1 1 Community Development Technician 52 1 1 1 Property Specialist 52 1 1 1 av Total CDBG 4.50 4.50 4.50 HIGH INTENSITY DRUG TRAFFICKING AREA ( HIDTA Accountant I 61 Total HIDTA MISCELLANEOUS POLICE FUND Patrol Officers CS Domestic Violence Coordinator 62 Domestic Violence Caseworker 54 Total Miscellaneous Police Fund CRIME CONTROL AND PREVENTION DISTRICT (CCPD 0.25 20 0.25 p 0.25 aw 0.25 0.25 0.25 2 2 2 1 1 1 1 21 1 1 4 4 4 Sergeant CS 1 Police Officers CS 14 Total CCPD 15 FIRE CONTROL, PREVENTION AND EMERGENCY MEDICAL SERVICES DISTRICT (FCPEMSD) 2 Lieutenant CS 1 Firefighter CS - Total FCPEMD 1 1 1 14 14 15 15 1 1 1 q 1 2 2 15 -9 CITY OF BAYTOWN SCHEDULE OF FULL -TIME (FTE) BUDGETED POSITIONS Depa rtment Number of Positions (FTE) assifcation Grade 2011 -12 2012 -13 2013 -14 MUNICIPAL COURT SPECIAL REVENUE FUND Bailiff 56 Juvenile Case Manager 54 Total Municipal Court Special Revenue Fund MUNICIPAL DEVELOPMENT DISTRICT (MDD) FUND Community Service Supervisor 54 Parks Crewleader 50 Park Caretaker 35 Total Municipal Development District (MDD) Fund - 1 r 1 - 1 r 1 - 2 2 - - 1 ax - 1 s 1 - 1 s 1 - 2 3 WETLANDS EDUCATION AND RECREATION CENTER FUND Supt. of Natural Resource Programs 74 1 1 1 Education Specialist 52 1 1 1 Total Wetlands Education and Recreation Center Fund 2 2 2 BAYTOWN NATURE CENTER Naturalist 52 - 1 t 1 Total Baytown Nature Center Fund - 1 1 CAPITAL IMPROVEMENT PROGRAM FUND Project Manager 73 1 1 1 Civil Design Engineer/EIT 70/76 1 1 1 Construction Inspector 56 1 1 1 Total Capital Improvement Program Fund 3 3 3 CAPITAL IMPROVEMENT PROGRAM - SEWER FUND Civil Design Engineer/EIT 70/76 - - 1 ay Total Capital Improvement Program Fund - - 1 WORKERS COMPENSATION FUND Safety Coordinator Total Workers Compensation Fund TOTAL MISCELLANEOUS FUNDS TOTAL ALL FUNDS 15 -10 66 1 1 30.75 742.00 1 1 1 1 36.75 38.75 766.00 789.00 CITY OF BAYTOWN ENDNOTES FOR 2011 -12 PERSONNEL CHANGES Ref# Department Description of Change Positions General Fund 1 Fiscal Operations • Accountant II is funded 15% in General Fund and 85% in Water and Sewer Fund. • One Accountant I is funded 75% by General Fund and 25% HIDTA. 2 ITS • Radio Shop division was moved to ITS. 3 Planning & Dev. Svs. • The Asst. Director Planning/Development Services is now funded 50% by General Fund and 50% by CDBG Fund. 4 City Clerk • The Municipal Court of Record in the City of Baytown, Texas was created for FY2012. All the employees in the Municipal Court Divisions were moved to a new department. 5 Court of Record • The Municipal Court of Record in the City of Baytown, Texas was created for FY2012. All the employees in the Municipal Court Divisions were moved to a new department. 6 Police • Two Police Officers /Detectives added. • Reorganization within department. 7 Communications * Radio Shop division was moved to ITS. 8 Streets & Drainage • Superintendent of Streets/Drainage/Restoration is funded 100% by General Fund. • The Restoration Division in General Fund in the Streets & Drainage Department moved to the Water & Sewer in the Water Operations Department. The employees are now paid 100% out of the Restoration Division. • Reorganization within department. 9 Traffic Control • Superintendent of Traffic Control /Solid Waste is funded by 50% General Fund and 50% by Sanitation Fund. 10 Public Health • One Mosquito Control Tech was transferred from Public Health Department to Storm Water Utility Department. 11 Library • Reorganization within department. Hotel/Motel Fund 12 Promotional • Tourism Coordinator added. Water & Sewer Fund 13 Utility Billing • Accountant II is funded 15% in General Fund and 85% in Water and Sewer Fund. 14 Water Operations • Director of Public Works/Utilities is funded 60% in the Water Operations Department and 40% in the Wastewater Operations Department in Water and Sewer Fund. o The Restoration Division in General Fund in the Streets & Drainage Department moved to the Water & Sewer in the Water Operations Department. The employees are now paid 100% out of the Restoration Division. • Skilled Based Pay (SBP) • Reorganization within department. 15 Wastewater 9 Director of Public Works/Utilities is funded 60% in the Water Operations Department and 40% Operations in the Wastewater Operations Department in Water and Sewer Fund. • Skilled Based Pay (SBP) • Reorganization within department. 16 Utility Construction • Skilled Based Pay (SBP) • The Restoration Division in General Fund in the Streets & Drainage Department moved to the Water & Sewer in the Water Operations Department. The employees are now paid 100% out of the Restoration Division. • Reorganization within department. Sanitation Fund 17 Solid Waste • Superintendent of Streets /Drainage/Restoration is funded 100% by General Fund. • Superintendent of Traffic Control/Solid Waste is funded by 50% General Fund and 50% by Sanitation Fund. Storm Water Utility Fund 18 Storm Water Utility • One Mosquito Control Tech was transferred from Public Health Department to Storm Water Utility Department. 15 -11 2 CITY OF BAYTOWN ENDNOTES FOR 2011 -12 PERSONNEL CHANGES Ref# Department Description of Change Positions Community Development Block Grant (CDBG) Fund 19 CDBG • The Asst. Director Planning/Development Services is now funded 50% by General Fund and 50% by CDBG Fund. High Intensity Drug Trafficking Area (HIDTA) 20 HIDTA a Accountant I is funded 50% by General Fund, 25% by CDBG and 25% HIDTA. Miscellaneous Police Fund 21 Misc. Police • Domestic Violence Caseworker added. 3 15 -12 CITY OF BAYTOWN ENDNOTES FOR 2012 -13 PERSONNEL CHANGES Ref# Department Description of Change Positions General Fund a Fiscal Operations • Accountant II is funded 15% in General Fund and 85% in Water and Sewer Fund. • One Accountant I is funded 75% by General Fund and 25% HIDTA. b Planning & Dev. Svs. • The Asst. Director Planning/Development Services is now funded 50% by General Fund and 50% by CDBG Fund. c Police • Six Police Officers added. 6 d Fire • Six Firefighters added. 6 e Communications • One Telecommunicator added. I f EMS • Three Paramedics added. 3 g Streets & Drainiage • Upgraded one Concrete Finisher to a Crew Chief. h Traffic Control • Superintendent of Traffic Control/Solid Waste /Rest is funded by 50% General Fund and 50% by Sanitation Fund. i Public Health • One Animal Service Officer added. I j Parks & Recreation • One Equipment Operator upgraded to a Heavy Equipment Operator. Water and Sewer Fund k Utility Billing • Accountant II is funded 15% in General Fund and 85% in Water and Sewer Fund. • One Customer Service Representative added. I 1 Water Operations • Director of Public Works/Utilities is funded 40% in the Water Operations Department and 60% in the Wastewater Operations Department in Water and Sewer Fund. • Skilled Based Pay (SBP) • Reorganization in Department. in Wastewater Op. • Director of Public Works/Utilities is funded 40% in the Water Operations Department and 60% in the Wastewater Operations Department in Water and Sewer Fund. • Skilled Based Pay (SBP) • Reorganization in Department. n Utility Construction • Skilled Based Pay (SBP) • Downgraded a Utility Maintenance Technician to a Administrative Support, Sr. Sanitation Fund o Solid Waste • Superintendent of Traffic Control /Solid Waste/Rest is funded by 50% General Fund and 50% by Sanitation Fund. Community Development Block Grant (CDBG) Fund o CDBG • The Asst. Director Planning/Development Services is now funded 50% by General Fund and 50% by CDBG Fund. Ht ah Intensity Drug Trafrickinz Area (HIDTA) p HIDTA • Accountant I is funded 75% by General Fund and 25% HIDTA. Fire Control Prevention and Emerzency Medical Services (FCPEMSD) q FCPEMSD • One Quality Assurance/Improvement/Compliance Supervisor added. 1 Municipal Court Special Revenue Fund r Municipal Ct Special Rev. • Upgrade a part-time Bailiff to full -time. 1 • One Juvenile Case Manager added. 1 Municipal Development District (MDD) Fund s MDD • One Parks Crewleader added. 1 • One Parks Caretaker added. 1 Baytown Nature Center Fund_ t Baytown Nature Center • Upgrade a part -time Naturalist to full -time. 1 24 15 -13 CITY OF BAYTOWN ENDNOTES FOR 2013 -14 PERSONNEL CHANGES Ref# Department Description of Change Positions as General Administration • Position title change. ab Fiscal Operations • Accountant II is funded 15% in General Fund and 85% in Water and Sewer Fund. • One Accountant I is funded 75% by General Fund and 25% HIDTA. • Reorganization in Department. ac Legal Services • Position title change. ad Information Technology Svs. • Position title change. • Reorganization in Department. ae Planning & Dev. Svs. • The Asst. Director Planning/Development Services is now funded 50% by General Fund and 50% by CDBG Fund. • Position title change. • One Combination Inspector II added. of Human Resources • Position title change. ag Police • Six Patrol Officers added. • Position title change. • One Property Room Technician added. ah Fire • Emergency Medical Services merged in to Fire Department during FY2013. • Three Firefighters added. • Position title change. • Upgraded two part -time Administrative Assistants to full -time. • Reorganization in Department. ai EMS • Emergency Medical Services merged in to Fire Department during FY2013. aj Public Works Admin. • Reorganization in Department. ak Traffic Control • Superintendent of Traffic Control/Solid Waste/Rest is funded by 50% General Fund and 50% by Sanitation Fund. al Parks & Recreations • Position title change. am Library • Position title change. • Upgraded one Librarian II to Lead Librarian I. • Reorganization in Department. HoteUMotel Fund an Promotional • One Tourism Marketing Specialist added. Aquatics Fund ao Aquatics • One Aquatics Maintenance Manager added. • Reorganized Department. Water and Sewer Fund ap Utility Billing • Accountant II is funded 15% in General Fund and 85% in Water and Sewer Fund. • Upgraded part-time Administrative Assistant to full -time. • Position title change. aq General Overhead • One GIS Coordinator added. ar Water Operations • Director of Public Works/Utilities is funded 40% in the Water Operations Department and 60% in the Wastewater Operations Department in Water and Sewer Fund. • Position title change. • One Maintenance Technician added (BAWA). • Reorganization in Department. • One Water Plant Operator I added (BAWA). • Skilled Based Pay (SBP) as Wastewater Op. • Director of Public Works/Utilities is funded 40% in the Water Operations Department and 60% in the Wastewater Operations Department in Water and Sewer Fund. • Reorganization in Department. • Skilled Based Pay (SBP) 15 -14 1 6 1 3 2 1 CITY OF BAYTOWN ENDNOTES FOR 2013 -14 PERSONNEL CHANGES Ref# Department Description of Change Positions at Utility Construction • Skilled Based Pay (SBP) • Reorganization in Department. • Position title change. Sanitation Fund au Solid Waste • Superintendent of Traffic Control /Solid Waste/Rest is funded by 50% General Fund and 50% by Sanitation Fund. • One Laborer added. 1 Community Development Block Grant (CDBG) Fund av CDBG • The Asst. Director Planning/Development Services is now funded 50% by General Fund and 50% by CDBG Fund. • Position title change. High Intensity Drug Trafficking Area (HIDTA) aw HIDTA • Accountant I is funded 75% by General Fund and 25% HIDTA. Municipal Development District (MDD) Fund ax MDD • One Community Service Supervisor added. 1 Capital Improvement Program -Sewer Fund ay W & S CIPF • One Civil Design Engineer added. 1 22 15 -15 CITY OF BAYTOWN Grade Structure 2014 Effective January 1, 2014 - September 30, 2014 GRADE MIN MID MAX 120 $179,005 $ 223,757 $ 268,508 119 174,639 218,299 261,959 118 1 170,380 212,975 255,570 117 166,224 207,780 249,337 116 162,170 202,713 243,255 115 158,215 197,768 237,322 114 154,356 192,945 231,534 113 150,591 188,239 225,887 112 146,918 183,648 220,377 111 143,335 179,168 215,002 110 139,839 174,798 209,758 109 136,428 170,535 204,642 108 133,101 166,376 199,651 107 129,854 162,318 194,781 106 126,687 158,359 190,031 105 123,597 154,496 185,396 104 120,583 150,728 180,874 103 117,642 147,052 176,462 102 114,772 143,465 172,158 101 111,973 139,966 167,959 100 109,242 136,552 163,863 99 106,577 133,222 159,866 98 103,978 129,972 155,967 97 101,442 126,802 152,163 96 98,968 123,710 148,452 95 96,554 120,692 144,831 94 94,199 117,749 141,298 93 91,901 114,877 137,852 92 89,660 112,075 134,490 91 87,473 109,341 131,210 90 85,340 106,674 128,009 89 83,258 104,073 124,887 88 81,227 101,534 121,841 87 79,246 99,058 118,869 86 77,313 96,642 115,970 85 75,428 94,285 113,142 84 73,588 91,985 110,382 83 71,793 89,741 107,690 82 70,042 87,553 105,063 81 68,334 85,417 102,501 80 66,667 83,334 100,001 79 65,041 81,301 97,562 78 63,455 79,318 95,182 77 61,907 77,384 92,861 76 60,397 75,496 90,596 75 58,924 73,655 88,386 74 57,487 71,859 86,230 73 56,085 70,106 84,127 72 54,717 68,396 82,075 71 53,382 66,728 80,073 70 52,080 65,100 78,120 69 50,810 63,513 76,215 68 49,571 61,963 1 74,356 GRADE MIN MID MAX 67 $ 48,362 $ 60,452 $ 72,543 66 47,182 58,978 70,773 65 46,031 57,539 69,047 64 44,909 56,136 67,363 63 43,813 54,767 65,720 62 42,745 53,431 64,117 61 41,702 52,128 62,553 60 40,685 50,856 61,028 59 39,693 49,616 59,539 58 38,725 48,406 58,087 57 37,780 47,225 56,670 56 36,859 46,073 55,288 55 35,960 44,950 53,939 54 35,083 43,853 52,624 53 34,227 42,784 51,340 52 33,392 41,740 50,088 51 34,614 40,722 48,866 50 33,770 39,729 47,675 49 32,946 38,760 44,574 48 32,142 37,814 43,487 47 31,358 36,892 42,426 46 30,594 35,992 41,391 45 29,847 35,114 40,382 44 29,119 34,258 39,397 43 28,409 33,422 38,436 42 27,716 32,607 37,498 41 27,040 31,812 36,584 40 26,381 31,036 35,692 39 25,737 30,279 34,821 38 25,110 29,541 33,972 37 24,497 28,820 33,143 36 23,900 28,117 32,335 35 23,317 27,431 31,546 34 22,748 26,762 30,777 33 22,193 26,110 30,026 32 21,652 25,473 29,294 31 21,124 24,851 28,579 30 20,609 24,245 27,882 29 20,106 23,654 27,202 28 19,797 23,291 26,784 27 19,314 22,723 26,131 26 18,843 22,169 25,494 25 18,384 21,628 24,872 24 17,935 21,100 24,265 23 17,498 20,586 23,674 22 17,071 20,084 23,096 21 16,655 19,594 22,533 20 16,249 19,116 21,983 19 15,852 18,650 21,447 18 15,466 18,195 20,924 17 15,088 17,751 20,414 Grades 17 -51: minimum is calculated using 85% of midpoint. Maximum is calculated using 115% of midpoint. Grades 52 -120: minimum is calculated using 80% of midpoint. Maximum is calculated using 120% of midpoint. 15 -16 City of Baytown Certificate Pay FY14 Public Works Monthly Lieutenant Monthly Ground Water Treatment B $90 Water Distribution C $60 Ground Water Treatment C $60 Paramedic Assignment Pa $180 Clothing Allowance Wastewater Treatment B $90 Surface Water Treatment A $120 Wastewater Treatment C $60 Surface Water Treatment B $90 Surface Water Treatment C $60 Wastewater Collection II1 $90 $50 Wastewater Collection II $60 Tool Allowance Mechanics $75 Mechanic Helper $37.50 Police Intermediate $80 Advanced $145 Master $200 FTO Pay $50 Clothing Allowance Office assignments $600/ r Fire $100 Lieutenant Intermediate Battalion Chief $75 Advanced $100 $125 Master Paramedic Assignment Pa $180 Clothing Allowance Chief & Asst. Chief $480 /yr Investigators $480 /yr HazMat Team member $100 Non -Team member $50 Assignment Pay Assistant Chief $100 Lieutenant $300 Battalion Chief $300 EMT -Basic Assignment Pay $100 EMT - Intermediate Assignment Pay $200 Paramedic Assignment Pa $400 Communications Intermediate $50 Advanced $75 Emer2ency Response Bilingual Incentive Pay - Emergency Response $50 (Fire, Police, EMS) Bilin ual Incentive Pa - Court Interpreter $100 15 -17 Fire Salary Schedule Effective January 1, 2014 After completion of probationary period, Fire Fighter will move to Tier 1. Thereafter, Fire Fighter will move to next tier on their anniversary of completion of probation. Annual Salary Academy Trainee $ 48,757 Probationary Fire Fighter 11 $ 48,757 Fire Fighter Years in Rank Annual Salary 1 $ 50,222 2 $ 51,726 3 $ 53,279 4 $ 54,880 5 $ 56,524 6 $ 58,222 7 $ 59,965 Equipment Operator Lieutenant Years in Annual Tier 19.2951 Years in Annual Rank Salary 1 0-6 mos $ 62,968 IL_2_[_ 6 mos+ 1 $ 66,746JI Lieutenant Years in Annual Tier 19.2951 Years in Annual Rank Tier 1 0 $ 83,570 IL_Li_ Rank Salary 28.829 1 0 $ 72,192 IL_L_I_ 1+ $ 75,802 Battalion Assistant Years in Annual Tier 19.2951 23.441 18.187 Rank Salary 1 0 $ 83,570 IL_Li_ 1+ 1 $ 87,751 Assistant On Years in Annual Tier 19.2951 23.441 18.187 Rank Salary 1 0 $ 93,820 2 1+ $ 98,511 On 80 Shift Hours 19.2951 23.441 18.187 23.441 On Shift 80 Hours 18.734 24.145 19.2951 24.868 19.874 25.615 20.471 26.385 21.084 27.175 21.718 27.991 22.368 28.829 On 80 Shift Hours 23.488 30.273 IL 24.8971 32.089 On 80 Shift Hours 26.929 34.708 28.275 36.443 Emergency Medical Service (EMS) Coord. Non -Fire Paramedic* Non -Fire Paramedic Supv.* Annual Salary Range $54,720 - $82,068 2-$59,837 L$44,063 - $66,061 Annual salary does not include longevity or seniority pay and nothing in the annual salary column shall move with the employee when he/she steps up pursuant to 143.038(b). *Non -Fire Paramedic and Non -Fire Paramedic Supervisors will move to the Fire Fighter rank scale once the Fire Certification has been obtained. 15 -18 80 On Shift Hours 31.173 40.178 32.732 42.188 Emergency Medical Service (EMS) Coord. Non -Fire Paramedic* Non -Fire Paramedic Supv.* Annual Salary Range $54,720 - $82,068 2-$59,837 L$44,063 - $66,061 Annual salary does not include longevity or seniority pay and nothing in the annual salary column shall move with the employee when he/she steps up pursuant to 143.038(b). *Non -Fire Paramedic and Non -Fire Paramedic Supervisors will move to the Fire Fighter rank scale once the Fire Certification has been obtained. 15 -18 80 On Shift Hours 34.996 45.106 IL 36.7461 47.361 Emergency Medical Service (EMS) Coord. Non -Fire Paramedic* Non -Fire Paramedic Supv.* Annual Salary Range $54,720 - $82,068 2-$59,837 L$44,063 - $66,061 Annual salary does not include longevity or seniority pay and nothing in the annual salary column shall move with the employee when he/she steps up pursuant to 143.038(b). *Non -Fire Paramedic and Non -Fire Paramedic Supervisors will move to the Fire Fighter rank scale once the Fire Certification has been obtained. 15 -18 Police Officer Sergeant Lieutenant Assistant Chief FY2014 Police Salary Years in rank Annual Salary 2014 Hourly Probationary $ 50,000 $ 24.04 1 $ 51,500 $ 24.76 2 $ 53,045 $ 25.50 3 $ 54,636 $ 26.27 4 $ 56,549 $ 27.19 5 $ 58,528 $ 28.14 6 $ 60,576 $ 29.12 7 $ 62,999 $ 30.29 8 $ 65,519 $ 31.50 9+ $ 68,140 $ 32.76 Tier Years in rank Annual Salary 2014 Hourly 1 0 -2 $ 71,412 $ 34.33 2 3 -4 $ 73,911 $ 35.53 1 3 5+ $ 76,498 $ 36.78 Tier Years in rank Annual Salary 2014 Hourly 1 0 -2 $ 79,320 $ 38.13 2 3 -4 $ 82,623 $ 39.72 3 5+ $ 85,925 $ 41.31 15 -19 Years in rank An n Salary 2014 Hourly 1 0 -2 $ 90,22 1 $ 43.38 2 3 -4 $ 91,451 $ 43.97 3 5+ $ 100,015 $ 48.08 15 -19 BAYTOWN S I5 -20 STATISTICAL SECTION (Unaudited) The Statistical Section, lifted from the CAFR, presents multi -year data for expenditures, revenues, property tax levies and collections, property tax rates and valuations for overlapping governments, ratios of bonded debt, legal debt margin, overlapping debt, ratio of debt service to general expenditures, revenue bond coverage, property value /construction, principal taxpayers and miscellaneous statistics. Ural CITY of BAYTO, TExAs NET ASSETS BY COMPONENT Last Ten Fiscal Years (Accrual Basis of Accounting) 2003 2004 2005 2006 Governmental Activities Invested in capital assets, net of related debt $ 34,834,842 $ 20,156,953 $ 34,834,842 $ 38,228,537 Restricted 17,520,023 23,360,974 17,520,023 18,434,239 Unrestricted 12,537,798 14,356,740 12,646,578 14,618,386 Total Governmental Activities Net Assets 64,892,663 57,874,667 65,001,443 71,281,162 Business -Type Activities Invested in capital assets, net of related debt 56,021,699 50,564,473 56,021,699 59,327,695 Restricted 5,026,131 4,444,749 5,026,131 6,104,941 Unrestricted 5,548,575 6,155,638 5,548,575 7,852,815 Total Business -Type Activities Net Assets 66,596,405 61,164,860 66,596,405 73,285,451 Primary Government Invested in capital assets, net of related debt 90,856,541 70,721,426 90,856,541 97,556,232 Restricted 22$46,154 27,805,723 22,546,154 24,539,180 Unrestricted 18,086,373 20,512,378 18,195,153 22,471,201 Total Primary Government Net Assets $ 131,489,068 S 119,039,527 $ 131,597,848 S 144,566,613 16 -2 2007 2008 2009 2010 2011 2012 $ 94,019,731 $ 94,051,443 $ 119,146,529 $ 128,029,500 $ 108,875,430 $ 103,140,238 29,965,325 41,741,277 29,680,983 223354,718 12,246,960 15,805,828 17,911,070 14,311,352 (3,124,300) (5,377,969) 3,199,280 (1,993,410) 141, 896,126 150,104,072 145, 703,212 145,006,249 124,321,670 116,952,656 61,231,067 71,163,579 6,681,082 6,375,954 14,139,670 17,860,378 82,051,819 95,399,911 76,775,912 81,0952248 6,461,098 7,584,718 18,406,182 17,058,527 101,643,192 105,738,493 155,250,798 165,215,022 195,922,441 36,646,407 48,117,231 36,142,081 32,050,740 32,171,730 15,281,882 $ 223,947,945 $ 245,503,983 $ 247,346,404 1111514,790 133,432,737 5,405,286 5,023,851 17,254,937 20,790,018 134,175,013 159,246,606 209,124,748 220,390,220 29,939,436 17,652,246 11,680,558 20,454,217 $ 250,744,742 $ 258,496,683 236,572,975 20,829,679 18,796,608 $ 276,199,262 16 -3 CITY of BAYTovm, TExAs CHANGES IN NET ASSETS Last Ten Fiscal Years (Accrual Basis of Accounting) Expenses Governmental activities: General government Public safety Public works Public health Parks, recreation, and culture Interest and fiscal agent fees on long -term debt Total Governmental Activities Expenses Business -type activities: Water and sewer Sanitation Bayland Island development Aquatics Storm water utility Total Business -Type Activities Expenses Total Primary Government Expenses Program Revenues Governmental activities: Charges for services: General government Public safety Public works Public health Parks, recreation, and culture Operating grants and contributions Capital grants and contributions Total Governmental Activities Program Revenues Business-type activities: Charges for services: Water and sewer Sanitation Bayland Island development Aquatics Storm water Operating grants and contributions Capital grants and contributions Total Business -Type Activities Program Revenues Total Primary Government Program Revenues 2003 $ 10,475,982 23,231,891 4,125,296 959,077 5,142,302 3,236,323 47,170,871 15,963,201 2,680,007 216,419 20,405 18,880,032 $ 66,050,903 $ 7,146 3,408,126 741,833 183,186 302,770 2,864,045 /,JU- /,1 Ub 17,531,132 3,011,581 76,781 1,315,026 - 219,578 21,934,520 22,589,392 29,441,626 36,639,917 2004 $ 10,080,486 26,806,141 4,344,363 1,047,925 5,603,786 3,192,346 51,075,047 15,753,241 2,613,247 904,334 144,484 19,415,306 $ 70,490,353 S 10,305 3,267,291 663,852 184,048 142,341 6,858,117 2,924,571 14,050,525 19,066,095 3,083,364 39,993 180,362 2005 $ 11,605,263 30,051,431 5,071,236 1,122,097 6,748,098 3,493,575 58,091,700 17,408,005 2,773,726 69,662 106,055 20,357,448 $ 78,449,148 $ 88,874 3,206,990 601,465 177,502 209,187 5,605,951 3,639,831 13,529,800 21,355,121 3,144,372 42,660 376,321 1,415,066 26,333,540 39,863,340 2006 $ 12,333,914 30,375,261 7,471,263 1,125,234 6,671,924 2,974,959 60,952,555 18,187,507 2,876,730 60,770 141,122 21,266,129 $ 82,218,684 $ 121,468 2,899,453 866,055 405,424 278,666 5,904,790 1,434,147 11,910,003 23,042,411 2,994,578 41,154 477,563 1,183,218 27,738,924 39.648.927 Net (Expense) /Revenue Governmental activities (39,663,765) (37,024,522) (44,561,900) (49,042,552) Business -type activities 3,054,488 39174,086 5,976,092 6,472,795 Total Primary Government Net Expense $ 36,609,277) S (33,850,436) $ (38,585,808) $ (42,569,757) 164 2007 2008 2009 2010 2011 2012 $ 10,563,503 $ 21,327,943 $ 34,694,738 $ 22,893,640 $ 23,768,225 $ 23,539,249 28,649,012 29,838,903 35,863,793 38,814,830 38,294,806 38,976,626 5,950,837 6,538,034 7,248,788 8,605,802 8,982,131 8,522,846 19202,475 1,806,566 2,461,251 2,894,089 2,730,527 2,465,254 6,341,240 6,791,904 7,781,634 8,689,530 8,588,907 8,949,422 2,905,717 2,813,437 3,243,597 2,894,723 2,888,909 3,229,968 55,612,784 69,116,787 91,293,801 84,792,614 85,253,505 85,683,365 19,746,886 22,144,119 25,510,584 28,893,005 29,453,795 30,344,693 3,274,139 3,596,913 3,832,013 4,340,682 4,400,433 4,396,725 65,858 60,105 44,307 84,280 96,401 146,375 - - - - 1,504,850 2,051,620 197,558 199,677 380,125 463,602 410,723 467,170 231284,441 26,000,814 29,767,029 33,781,569 35,866,202 37,406,583 $ 78,897,225 $ 95,117,601 $ 121,060,830 $ 118,574,183 $ 121,119,707 $ 123,089,948 $ 132,747 $ 156,740 $ 1371321 $ 145,936 $ 151,742 $ 162,242 3,168,682 3,741,394 3,277,872 3,483,521 3,622,132 3,872,740 946,473 1,117,539 979,087 1,040,514 1,081,917 1,156,772 443,070 523,151 458,338 487,094 506,476 541,518 304$41 359,585 315,036 334,801 348,123 372,209 2,360,977 8,556,359 13,202,642 9,181,350 8,451,134 17,002,961 109,215 4,252,180 233,993 - 53,643 1,537,175 7,465,705 18,706,948 18,604,289 14,673,216 14,215,167 24,645,617 24,119,344 26,500,708 29,054,280 32,602,743 36,025,403 35,400,103 3,182,861 3,320,233 3,396,485 3,767,543 4,546,742 4,678,089 44,166 49,499 4,509 3,005 17,302 7,716 - - - - 1,725,900 1,796,262 505,372 509,091 506,359 511,404 641,826 1,174,477 21,847 4,241 1251683 - - 2,531,225 1,749,002 2,623,031 1,120,920 839,464 4,834,355 - 29,622,592 33,006,803 34,208,236 37,724,159 47,791,528 45,587,872 37,088,297 51,713,751 52,812,525 52,397,375 62,006,695 70,233,489 (48,147,079) (50,409,839) (72,689,512) (70,119,398) (71,038,338) (61,037,748) 6,338,151 7,005,989 4,441,207 3,942,590 11,925,326 8,181,289 $ (41,808,928) $ (43,403,850) $ (68,248,305) $ (66,176,808) $ (59,113,012) $ (52,856,459) 16 -5 CITY of BAYT'owN. TiE As CHANGES IN NET ASSETS (Continued) Last Ten Fiscal Years (Accrual Basis of Accounting) Business -type activities: 2005 $ 15,344,175 9,724,993 3,196,447 16,870,355 1,581,491 2,720,882 1,519,299 50,957,642 2006 $ 16,065,176 10,439,285 4,227,213 17,275,592 2,659,933 2,366,908 2,288,164 55,322,271 Investment earnings 242,027 2003 2004 General Revenues and Other Changes in Miscellaneous 14,761 251,496 Net Assets 318,974 Transfers, net (1,059,536) Governmental activities: (1,519,299) (2,288,164) Taxes: (729,749) (544,547) Property taxes $ 15,964,132 $ 14,765,399 Sales and hotel/motel taxes 11,381,200 8,590,520 Franchise taxes 3,107,324 31148,964 Industrial district payments 16,186,363 16$98,899 Investment earnings 1,019,006 1,037,717 Miscellaneous income 829,930 1,591089 Transfers, net 1,059,536 1,229,787 Total Governmental Activities 49,547,491 46,762,475 Business -type activities: 2005 $ 15,344,175 9,724,993 3,196,447 16,870,355 1,581,491 2,720,882 1,519,299 50,957,642 2006 $ 16,065,176 10,439,285 4,227,213 17,275,592 2,659,933 2,366,908 2,288,164 55,322,271 Investment earnings 242,027 248,542 910,808 2,185,441 Miscellaneous 14,761 251,496 63,944 318,974 Transfers, net (1,059,536) (1,229,787) (1,519,299) (2,288,164) Total Business -Type Activities (802,748) (729,749) (544,547) 216,251 Total Primary Government 48,744,743 46,032,726 50,413,095 551538,522 Change in Net Assets Governmental activities 9,883,726 9,737,953 6,395,742 6,279,719 Business -type activities 2,251,740 2,444,337 5,431,545 6,689,046 Total Primary Government Changes in Net Assets S 12,135,466 $ 12,182,290 S 11,827,287 S 12,968,765 16 -6 2007 2008 2009 2010 2011 2012 $ 16,976,846 14,011,632 3,846,484 18,400,449 3,103,114 1,401,417 2,497,957 60,237,899 $ 18,447,192 $ 20,864,156 $ 20,531,721 14,659,564 16,185,851 14,948,919 3,911,211 4,265,055 3,485,310 19,241,209 21,129,127 23,026,843 23,321,652 962,771 434,687 1,677,695 2,481,973 1,978,083 2,498,087 2,399,719 2,902,580 62,756,610 68,288,652 67,308,143 3,696,015 21702,036 870,575 339,306 1,230,159 2,377,028 3,331,218 2,948,592 (2,497,957) (2,498,087) (2,399,719) (2,902,580) 2,428,217 2,580,977 1,802,074 385,318 62,666,116 65,337,587 70,090,726 67,693,461 12,090,820 12,346,771 (4,400,860) (2,811,255) 8,766,368 9,586,966 63243,281 4,327,908 $ 20,857,188 $ 21,933,737 $ 1,842,421 $ 1,516,653 $ 18,470,910 $ 20,121,463 15,576,815 17,343,951 3,994,547 3,800,997 25,496,842 27,403,488 431,038 2381038 2,472,446 1,496,293 (16,088,839) (16,735,496) 50,353,759 53,668,734 422,355 16,088,839 154,808 16,73 5,496 16,511,194 16,890,304 66.864.953 70.559.038 (20,684,579) (7,369,014) 28,436,520 25,071,593 $ 7,751,941 S 17,702,579 16 -7 CITY OF BAYTOWN, TExAB TAX REVENUES BY SOURCE, GOVERNMENTAL ACTIVITIES Last Ten Fiscal Years (Accrual Basis of Accounting) Function 2003 2004 2005 2006 Property taxes $ 15,964,132 $ 14,765,399 $ 15,344,175 $ 16,065,176 Sales and hotel/motel taxes 11,381,200 8,590,520 9,724,993 10,439,285 Franchise taxes 3,107,324 3,148,964 3,196,447 4,227,213 Industrial in- Iieu -of -taxes 16,186,363 16,398,899 16,870,355 17,275,592 Total $ 46,639,019 $ 42,903,782 $ 45,135,970 $ 48,007,266 16 -8 2007 2008 2009 2010 2010 2012 $ 16,976,846 $ 18,447,192 $ 20,864,156 $ 20,531,721 $ 18,470,910 $ 20,121,463 14,011,632 14,659,564 16,185,851 14,948,919 15,576,815 17,343,951 3,846,484 3,911,211 4,265,055 3,485,310 3,994,547 3,800,997 18,400,449 19,241,209 21,129,127 23,026,843 25,496,842 27,403,488 $ 53,235,411 $ 56,259,176 $ 62,444,189 $ 61,992,793 $ 63,539,114 $ 68,669,899 16 -9 CI'T'Y OF BAYTO N, TEXAS FUND BALANCES, GOVERNMENTAL FUNDS Last Ten Years (Modified Accrual Basis of Accounting) All Other Governmental Funds: Nonspendable and restricted 36,928,003 33,620,223 33,518,414 329467,767 Assigned - - - - Unassigned, reported in special revenue funds - - - - Total All Other Governmental Funds $ 36,928,003 $ 33,620,223 $ 33,518,414 $ 32,467,767 16 -10 2003 2004 2005 2006 General fund: Nonspendable $ 456,998 $ 447,592 $ 959,335 $ 393,500 Assigned - - - - Unassigned 12,751,496 14,610,024 14,680,301 16,065,063 Total General Fund 13,208,494 15,057,616 15,639,636 16,458,563 All Other Governmental Funds: Nonspendable and restricted 36,928,003 33,620,223 33,518,414 329467,767 Assigned - - - - Unassigned, reported in special revenue funds - - - - Total All Other Governmental Funds $ 36,928,003 $ 33,620,223 $ 33,518,414 $ 32,467,767 16 -10 2007 2008 2009 2010 2011 2012 $ 14,017 $ 4,641 $ 936 $ 169,624 $ 2,235 $ 220,522 574,892 430,598 845,049 406,090 - 2,182 19,159,499 15,412,979 15,834,104 17,448,174 19,387,708 21,940,334 19,748,408 15,848,218 16,680,089 18,023,888 19,389,943 22,163,038 25,387,742 40,791,439 21,259,652 17,986,451 13,583,076 16,502,688 4,118,823 1,063,866 10,128,717 6,325,354 11,774,535 13,480,590 - (4,484,253) (705,793) (2,144,485) - $ 29,506,565 $ 41,855,305 $ 26,904,116 $ 23,606,012 $ 23,213,126 $ 29,983,278 16 -11 CITY OF BAYTOWN, TExAS CHANGES IN FUND BALANCE, GOVERNMENTAL FUNDS Last Ten Years (Modified Accrual Basis of Accounting) Revenues Taxes Licenses and permits Charges for services Fines and forfeitures Intergovernmental Investment earnings Other revenues Total Revenues Expenditures General government Public safety Public works Public health Parks, recreation, and culture Capital outlay Debt service: Principal Interest Issuance costs Total Expenditures Excess of Revenues Over (Under) Expenditures Other Financing Sources (Uses) Transfers in Transfers out Debt issued Premium on refunded bonds Premium on bonds Payment to refunded bond escrow agent Total Other Financing Sources (Uses) Fiscal Year 2003 2004 2005 2006 S 44,152,400 $ 43,084,160 S 45,085,265 $ 47,867,459 817,955 736,011 691,096 1,004,601 1,890,039 1,803,409 1,857,755 1,657,473 1,935,067 2,420,334 3,025,647 2,590,884 2,864,045 8,443,576 6,365,752 6,565,100 954,781 983,429 1,514,693 2,548,099 829,930 899,271 1,430,402 1,575,506 53,444,217 58,370,190 59,970,610 63,809,122 9,356,385 9,746,817 10,776,015 12,008,362 20,995,575 25,110,836 26,873,652 28,922,600 3,366,843 3,669,045 4,1343,898 6,750,873 909,370 990,130 958,435 1,107,306 4,698,023 4,779,648 5,325,058 5,853,608 5,093,886 11,846,112 8,133,822 8,730,301 4,385,000 6,830,000 7,185,000 4,995,000 3,236,323 3,192,346 2,976,287 2,939,710 - - 185,192 49,458 52,041,405 66,164,934 66,548,359 71,357,218 1,402,812 (7,794,744) (6,577,749) (7,548,096) 5,232,972 6,604,361 7,069,722 5,140,378 (4,241,987) (5,505,748) (5,739,150) (3,040,941) 7,355,000 4,705,000 12,800,000 5,215,000 - - 5,743 - - - 1,164 1,939 - - (7,701,773) - 8,345,985 5,803,613 6,435,706 7,316,376 Net Change in Fund Balances S 9,748,797 S (1,991,131) $ (141,043) S (231,720) Debt service as a percentage of noncapital expenditures 16 -12 16.23% 18.45% 17.40% 12.67% 2007 Fiscal Year 2008 2009 2010 2011 2012 $ 53,035,426 $ 56,142,813 S 61,987,534 S 61,847,746 $ 63,803,207 $ 68,613,205 1,103,462 1,266,293 1,066,981 1,196,580 923,871 1,261,683 1,841,588 2,031,882 2,014,938 694,539 1,951,435 2,167,437 25050,463 2,600,234 2,085,735 3,600,747 2,835,084 2,676,361 2,470,192 8,601,399 13,436,635 9,181,350 8,504,777 17,002,961 2,929,591 23180,999 899,362 412,651 413,708 228,271 1,401,417 1,677,695 2,481,973 1,978,083 2,472,446 1,496,293 64,832,139 74,501,315 83,973,158 78,911,696 80,904,528 93,446,211 12,177,560 19,168,075 27,823,804 19,864,495 161305,601 18,086,658 26,601,574 28,448,789 31,091,963 32,695,166 33,030,194 34,759,167 3,648,853 6,297,505 4,265,955 5,524,041 7,620,588 6,041,762 1,187,748 1,745,951 1,816,595 2,093,632 21025,190 2,097,100 5,934,613 6,073,295 6,341,923 6,892,095 6,797,043 7,287,529 10,768,555 11,573,473 24,603,366 18,874,965 21,213,893 24,026,301 5,235,000 6,036,221 5,985,256 6,534,952 7,179,657 7,025,465 2,947,291 2,654,380 3,325,192 2,851,170 2,803,734 3,207,221 29,500 73,749 88,555 2111222 252,760 306,526 68,530,694 82,071,438 105,342,609 95,541,738 97,228,660 102,837,729 (3,698,555) (7,570,123) (21,369,451) (16,630,042) (16,324,132) (9,391,518) 4,505,705 9,902,966 4,499,671 8,631,417 5,838,266 10,884,230 (2,103,614) (7,483,207) (2,879,831) (5,911,765) (6,384,844) (15,871,347) 1,625,106 12,890,000 5,630,293 17,933,100 22,390,000 30,225,000 - - - 107,342 766,072 2,204,993 - - - (8,069,794) (5,312,193) (8,508,111) 4,027,197 15,309,759 7,250,133 12,690,300 17,297,301 18,934,765 $ 328,642 S 7,739,636 $ (14,119,318) S (3,939,742) $ 973,169 $ 9,543,247 14.17% 13.37% 11.10% 12.49% 10.75% 11.18% 16 -13 CITY OF BAYT'OWN, TEXAS TAX REVENUES BY SOURCE, GOVERNMENTAL ACTIVITIES Last Ten Fiscal Years (Modified Accrual Basis of Accounting) Function 2003 2004 2005 2006 Property taxes $ 13,477,513 $ 15,764,147 S 15,293,470 $ 15,925,369 Sales and hotel taxes 11,381,200 11,381,200 9,724,993 10,439,285 Franchise taxes 3,107,324 3,107,324 3,196,447 41227,213 Industrial in- lieu -of -taxes 16,186,363 16,186,363 16,870,355 17,275,592 Total S 44,152,400 $ 46,439,034 S 45,085,265 $ 47,867,459 16 -14 2007 2008 2009 2010 2011 2012 $ 15,865,191 $ 18,330,829 $ 20,407,501 $ 20,386,674 $ 18,735,003 $ 20,064,769 10,439,285 14,659,564 16,185,851 16,185,851 15,576,815 17,343,951 4,227,213 3,911,211 4,265,055 41265,055 3,994,547 3,800,997 17,275,592 19,241,209 21,129,127 21,129,127 25,496,842 27,403,488 $ 47,807,281 $ 56,142,813 $ 61,987,534 $ 61,966,707 $ 63,803,207 $ 68,613,205 16 -15 CITY OF BAYTOWN, TExAS ASSESSED VALUE AND ESTIMATED ACTUAL VALUE OF TAXABLE PROPERTY Last Ten Fiscal Years Taxable value as a percentage of assessed value 80.3% 80.0% 80.0% 73.1% Total tax rate 0.73703 0.73703 0.73703 0.73703 (1) Assessed valuations are considered to be 100 percent of actual valuations. 16 -16 2003 2004 2005 2006 Real assessed value $ 1,899,278,900 S 2,032,610,900 $ 21127,989,730 $ 2,382,435,518 Personal assessed value 410,668,650 439,237,770 460,761,590 536,062,697 Total assessed value (1) 2,309,947,550 2,471,848,670 2,588,751,320 2,918,498,215 Less: real property exemptions (454,194,440) (495,204,050) (516,611,740) (785,578,290) Taxable value S 1,855,753,110 $ 1,976,644,620 $ 2,072,139,580 S 2,132,919,925 Taxable value as a percentage of assessed value 80.3% 80.0% 80.0% 73.1% Total tax rate 0.73703 0.73703 0.73703 0.73703 (1) Assessed valuations are considered to be 100 percent of actual valuations. 16 -16 2007 2008 2009 2010 2011 2012 $ 2,661,656,747 $ 2,577,257,056 $ 3,113,666,103 $ 3,065,166,229 $ 3,015,384,493 $ 2,926,000,599 549,496,484 471,658,764 546,159,699 555,950,392 350,698,140 411,118,921 3,211,153,231 3,048,915,820 3,659,825,802 3,621,116,621 3,366,082,633 3,337,119,520 (910,929,124) (577,912,543) (967,105,346) (972,555,660) (924,359,699) (928,173,569) $ 2,300,224,107 $ 2,471,003,277 $ 2,692,720,456 $ 2,648,560,961 $ 2,441,722,934 $ 2,408,945,951 71.6% 81.0% 73.6% 73.1% 72.5% 72.2% 0.73703 0.73703 0.78703 0.78703 0.78703 0.82203 16 -17 CITY of BAYTOWN, 'TExAs PROPERTY TAX RATES - DIRECT AND OVERLAPPING GOVERNMENTS Last Ten Years 2003 2004 2005 2006 City of Baytown by fund General fund S 0.45700 $ 0.45700 $ 0.45700 $ 0.45700 Debt service fund 0.28003 0.28003 0.28003 0.28003 Total $ 0.73703 $ 0.73703 $ 0.73703 $ 0.73703 Harris County Harris County Flood Control District Port of Houston Authority Harris County Hospital District Harris County Dept. of Education Goose Creek ISD Lee Junior College District Total Direct and Overlapping Rates Tax rates per $100 of assessed valuation Source: Harris County Appraisal District 16 -18 0.38810 0.38800 0.39986 0.40239 0.04170 0.04170 0.03322 0.03241 0.01990 0.02000 0.01474 0.01302 0.19020 0.19020 0.19216 0.19216 0.00629 0.00629 0.00629 0.00629 1.68371 1.68371 1.68371 1.72750 0.20841 0.20841 0.20841 0.20678 $ 3.27534 $ 3.27534 $ 3.27542 $ 3.31758 2007 2008 2009 2010 2011 2012 $ 0.45700 $ 0.45700 $ 0.45700 $ 0.45700 $ 0.45700 $ 0.42578 0.28003 0.28003 0.33003 0.33003 0.33003 0.39625 $ 0.73703 $ 0.73703 $ 0.78703 $ 0.78703 $ 0.78703 $ 0.82203 0.40240 0.39239 0.38923 0.39224 0.38805 0.39117 0.03241 0.03106 0.03086 0.02922 0.02923 0.02809 0.01302 0.01437 0.01773 0.01636 0.02054 0.01856 0.19216 0.19216 0.19216 0.01926 0.19216 0.19216 0.00629 0.00585 0.00584 0.00605 0.00658 0.00568 1.59562 1.30196 1.28213 1.28213 1.30213 1.33213 0.20228 0.20678 0.20588 0.22120 0.25200 0.25200 $ 3.18121 $ 2.88160 $ 2.91086 $ 2.75349 $ 2.97772 $ 3.04182 16 -19 BAYTOWN S 16 -20 CITY OF BAYTOWN, TExAs PRINCIPAL PROPERTY TAXPAYERS Current Year and Nine Years Ago Source: Goose Creek ISD Tax Office *A significant portion of Exxon Mobil Corporation's property was disannexed in fiscal year 2010 and the tax revenue the City receives on such property is now accounted for as industrial district agreement revenue, not property tax revenue. 16 -21 2012 2003 % Of % Of Taxable Taxable Taxable Taxable Assessed Assessed Assessed Assessed Property Taxpayer Value Rank Value Value Rank Value CenterPoint Energy Inc. $ 10,712,322 1 0.44% S - n/a n/a Sustainable Power Corp. 1,953,437 2 0.08% - n/a n/a Petroleum Wholesale Inc. 1,851,690 3 0.08% - n/a n/a PMD Enterprises LLC 1,36011310 4 0.06% - n/a n/a Govinji Multiple Business LLC 774,000 5 0.03% - n/a n/a Dicus Jimmie 723,160 6 0.03% - n/a n1a Oneal Robert 705,630 7 0.03% - n/a n/a Rios Pedro M & Mary E 576,690 8 0.02% - n/a n/a Grohman Venture W -1 Ltd. 565,410 9 0.02% - n/a n/a Dykes Norman 563,940 10 0.02% - n/a n/a Exxon Mobil Corp. - n/a n/a 130,093,832 * 1 7.01% Reliant Energy Company - n/a n/a 44,964,018 2 2.42% Verizon Southwest - n/a n/a 24,829,160 3 1.34% Sonic Automotive - n/a n/a 14,171,880 4 0.76% Wal -Mart - n/a n/a 14,074,511 5 0.76% Car Son Bay LP - n/a n/a 12,511,569 6 0.67% Camden Property Trust - rr/a n/a 11,925,449 7 0.64% Memorial NW Pavillion LTD - n/a n/a 10,382,360 8 0.56% TEK Investments - n/a n/a 9,230,749 9 0.50% Chevron - n/a n/a 8,284,983 10 0.45% Subtotal 19,786,589 0.82% 280,468,511 15.11% Other Taxpayers 2,389,159,362 99.18% 1,575,284,599 84.89% Total $ 2,408,945,951 100.00% 1,855,753,110 100.00% Source: Goose Creek ISD Tax Office *A significant portion of Exxon Mobil Corporation's property was disannexed in fiscal year 2010 and the tax revenue the City receives on such property is now accounted for as industrial district agreement revenue, not property tax revenue. 16 -21 CITY OF BAy owN, TExAS PROPERTY TAX LEVIES AND COLLECTIONS Last Ten Years 2003 2004 Tax levy $ 13,677,457 S 14,568,464 $ 15,272,290 $ 15,720,260 Current tax collected 13,017,092 13,938,784 14,623,305 15,156,541 Percent of current tax collections 95.17% 95.68% 95.75% 96.41% Delinquent tax collections 606,319 380,339 418,706 478,924 Total tax collections $ 13,623,411 $ 14,319,123 $ 15,042,011 $ 15,635,465 Total collections as a 99.60% 98.29% 98.49% 99.46% percentage of current levy Outstanding delinquent taxes Outstanding delinquent taxes as percentage of current levy 16 -22 $ 11635,384 S 1,822,131 S 1,961,395 $ 29138,197 11.96% 12.51% 12.84% 13.60% 2007 2008 2009 2010 2011 2012 $ 16,953,342 $ 18,107,174 $ 20,687,000 $ 20,578,993 $ 18,723,249 $ 19,590,385 15,933,127 17,333,357 19,456,285 19,4341196 17,972,214 18,805,563 93.98% 95.73% 94.05% 94.44% 95.99% 95.99% 522,591 632,798 741,387 602,590 383,180 719,716 $ 16,455,718 $ 17,966,155 $ 20,197,672 $ 20,036,786 $ 18,355,394 $ 19,525,279 97.06% 99.22% 97.63% 97.37% 98.04% 99.67% $ 2,152,119 $ 2,252,122 $ 3,371,123 $ 3,643,170 $ 3,487,090 $ 2,788,247 12.69% 12.44% 16.30% 17.70% 18.62% 14.23% 16 -23 CITY OF BAYTOWN, 'TaxAs RATIOS OF OUTSTANDING DEBT BY TYPE Last Ten Years Business -Type Activities: Revenue bonds 2003 2004 2005 2006 Governmental Activities: 19,270,000 30,460,000 42,6003,000 32,165,000 General obligation bonds $ 46,140,000 $ 45,520,000 $ 49,700,000 $ 51,560,000 Certificates of obligation 17,865,000 16,615,000 10,880,000 9,515,000 Alternative minimum tax bonds 2,775,000 2,520,000 2,255,000 1,980,000 Capital leases - - - - Less: deferred on refunding - - (259,866) (240,583) Business -Type Activities: Revenue bonds 19,120,000 17,455,000 15,715,000 13,910,000 Certificates of obligation 19,270,000 30,460,000 42,6003,000 32,165,000 Less: deferred on refunding (453,444) (422,864) (440,652) (406,402) Total Primary Government $ 104,716,556 $ 112,147,136 S 120,449,482 S 108,483,015 Percentage of personal income 4.2% 4.9% 5.0% 5.3% Per capita $ 1,521 $ 1,610 S 1,708 $ 1,520 'Note: Details regarding the City's outstanding debt can be found in the notes to the financial statements. 16 -24 2007 2008 2009 2010 2011 2012 $ 48,045,000 $ 44,145,000 $ 39,830,000 $ 40,078,100 $ 51,526,800 $ 69,039,100 9,085,000 20,400,000 21,475,000 25,115,000 24,095,000 23,040,000 1,690,000 1,385,000 1,065,000 725,000 375,000 - 589,947 333,726 3,538,763 3,353,811 3,150,454 2,874,038 (231,203) (206,089) (188,842) (210,387) (165,929) (1,348,529) 12,025,000 10,050,000 7,985,000 11,431,900 8,268,200 5,650,900 83,270,000 109,610,000 105,165,000 94,820,000 87,030,000 73,120,000 (372,152) (337,808) (303,558) (31,958) (28,160) (24,363) $ 154,101,592 $ 185,379,829 $ 178,566,363 $ 175,281,466 $ 1741)251,365 $ 172,351,146 8.0% 9.8% 11.8% 11.1% 11.3% 10.1% $ 2,126 $ 2,502 $ 2,386 $ 2,314 $ 2,409 $ 2,348 16-25 CCITY OF BAYTOWN, TexAS RATIO OF GENERAL BONDED DEBT OUTSTANDING Last Ten Years 2003 2004 2005 2006 Net Taxable Assessed Value All property $ 1,855,753,110 $ 1,976,644,620 $ 2,072,139,580 $ 2,132,919,925 Net Bonded Debt Gross bonded debt 66,780,000 64,655,000 62,835,000 63,055,000 Less debt service funds 3,022,470 2,273,296 1,673,675 1,489,010 Total Net Bonded Debt $ 63,757,530 $ 62,381,704 $ 61,161,325 $ 61,565,990 Ratio of Net Bonded Debt to Assessed Value 3.44% 3.16% 2.95% 2.89% Population 68,850 69,676 70,512 71,358 Net Bonded Debt per Capita $ 926 $ 895 $ 867 $ 863 16 -26 2007 2008 2009 2010 2011 2012 $ 2,300,224,107 $ 2,471,003,277 $ 2,692,720,456 $ 2,648,560,961 $ 2,441,722,934 $ 2,408,945,951 58,820,000 65,930,000 62,370,000 65,918,100 75,996,800 92,079,100 922,394 596,117 786,092 488,131 292,736 1,229,116 $ 57,897,606 $ 65,333,883 $ 61,583,908 $ 65,429,969 $ 75,704,064 $ 90,849,984 2.52% 2.64% 2.29% 2.47% 3.10% 3.77% 72,215 73,959 74,845 75,743 72,339 73,413 $ 802 $ 883 $ 823 $ 864 $ 1,047 $ 1,238 16 -27 BAYTOWN S 16-28 CITY OF BAYTOWN, TExAS DIRECT AND OVERLAPPING GOVERNMENTAL ACTIVITIES DEBT For the Year Ended September 30, 2012 Total Direct and Overlapping Debt Source: Harris County Estimated Share of Overlapping Debt $ 35,618,165 96,255,632 7,171,824 1,550,648 140,596,268 92,079,100 $ 232,675,368 (1) Estimated percentage applicable obtained from Municipal Advisory Council of Texas. The percentage of overlapping debt applicable is estimated using taxable assessed property values. Applicable percentages were estimated by determining the portion of the City's taxable assessed value that is within the City's boundaries and dividing it by the City's total taxable assessed value. (2) The City of Baytown is located within two counties. A resident would either live in Harris County or Chambers County, not both. 16 -29 Net Bonded Estimated Debt Percentage Outstanding Applicable (1) Governmental Unit Debt repaid with property taxes Harris County (2) $ 2,804,579,918 1.27% Goose Creek ISD 321,710,000 29.92% Lee Junior College District 23,970,000 29.92% Chambers County (2) 12,455,000 12.45% Subtotal, overlapping debt 3,162,714,918 City direct debt 92,079,100 100% Total Direct and Overlapping Debt Source: Harris County Estimated Share of Overlapping Debt $ 35,618,165 96,255,632 7,171,824 1,550,648 140,596,268 92,079,100 $ 232,675,368 (1) Estimated percentage applicable obtained from Municipal Advisory Council of Texas. The percentage of overlapping debt applicable is estimated using taxable assessed property values. Applicable percentages were estimated by determining the portion of the City's taxable assessed value that is within the City's boundaries and dividing it by the City's total taxable assessed value. (2) The City of Baytown is located within two counties. A resident would either live in Harris County or Chambers County, not both. 16 -29 CITY OF BAYTOWN, 'TEx,As LEGAL DEBT MARGIN INFORM,4 TION Last Ten Fiscal Years Debt limit Total net debt applicable to limit Legal Debt Margin Total net debt applicable to the limit as a percentage of debt limit 2003 2004 2005 2006 $ 185,575,311 $ 197,664,462 $ 207,213,958 $ 213,291,993 63,757,530 62,381,704 61,161,325 61,565,990 135,282,758 $ 151,726,003 $ 121,817,781 $ 146,052,633 $ 34.36% 31.56% 29.52% 28.86% Legal Debt Margin Calculation for Fiscal Year 2012 Assessed value $ 2,408,945,951 Debt limit (10% of assessed value) (1) 240,894,595 (1) The City's Home Rule Charter limits all bonded debt to no more than ten percent of the assessed valuation. 16 -30 2007 2008 2009 2010 2011 2012 $ 227,377,841 $ 247,100,328 $ 269,272,046 $ 264,856,096 $ 244,172,293 $ 240,894,595 57,897,606 65,333,883 61,583,908 65,918,100 75,996,800 92,079,100 207,688,138 $ 168,175,493 $ $ 169,480,235 $ 181,766,445 $ 198,937,996 $ 148,815,495 25.46% 26.44% 22.87% 24.89% 31.12% 38.22% 16 -31 CITY OF BAYTOWN, 'TExAs PLEDGED REVENUE COVERAGE (WATER AND SEWER FUND) Last Ten Years Debt Service Requirements (2) Principal $ 2,490,000 $ 2003 2004 2005 2006 Gross Revenues $ 17,653,799 $ 19,254,778 $ 22,102,730 $ 25,032,317 Operating Expenses (1) 11,085,708 11,387,663 12,195,906 12,762,643 Net Revenues Available for Debt Service $ 6,568,091 $ 7,867,115 $ 9,906,824 $ 12,269,674 Debt Service Requirements (2) Principal $ 2,490,000 $ 2,455,000 $ 2,970,000 $ 3,510,000 Interest 2,146,859 1,719,623 2,340,842 2,681,200 Total $ 4,636,859 $ 4,174,623 $ 5,310,842 $ 6,191,200 Coverage 1.42 1.88 1.87 1.98 (1) Total operating expenses less depreciation (2) Includes revenue bonds only 16 -32 2007 2008 2009 2010 2011 2012 $ 28,764,540 S 26,269,326 S 28,951,379 S 30,793,030 S 33,456,570 $ 35,369,368 19,617,174 14,379,665 16,760,578 18,838,982 20,866,590 22,553,420 S 9,147,366 S 11,889,661 $ 12,190,801 $ 11,954,048 $ 12,589,980 $ 12,815,948 $ 4,440,000 $ 5,135,000 $ 6,510,000 $ 3,163,700 $ 2,617,300 $ 1,505,750 3,749,409 4,707,217 4,733,526 4,198,917 4,025,737 3,274,771 $ 8,189,409 $ 9,842,217 $ 11,243,526 S 7,362,617 $ 6,643,037 $ 4,780,521 1.12 1.21 1.08 1.62 1.90 2.68 16 -33 CITY OF BAYTOWN, TExAs DEMOGRAPHIC AND ECONOMIC STATISTICS Last Ten Fiscal Years 2003 2004 2005 2006 Population (1) 1 68,850 69,676 70,512 71,358 Personal income $2,469,787,200 $2,309,201,992 $2,388,452,976 $2,044,906,206 Per capita personal income (2) $ 35,872 $ 33,142 $ 33,873 $ 28,657 Median age (3) 30.9 30.6 30.6 35.0 Education level in years of schooling (3) 14.8 14.8 14.8 14.8 School enrollment (4) 19,085 19,347 20,161 20,224 Unemployment rate (5) 7,30% 7.28% 7.40% 6.30% Data sources: (1) Years 2002 -2009 City of Baytown Planning Department projection. Years 2010 and 2011 - 2010 Census. (2) City of Baytown!s per capita personal income in Houston - Sugarland- Baytown MSA figures for years 2001 to 2008. Years 2009 to 2011- American FactFinder. (3) Wikipedia - Baytown, Texas (4) Goose Creek Consolidated Independent School District (5) Texas Workforce Commission 16 -34 2007 2008 2009 72,215 73,959 74,845 $1,923,952,030 $1,887,655,557 $1,513,740,125 $ 26,642 $ 25,523 $ 201225 30.9 31.0 31.0 14.8 14.8 14.8 20,352 20,697 20,839 5.80% 7.40% 11.50% 2010 2011 2012 75,743 72,339 73,413 $1,575,984,601 $1,546,318,464 $1,709,495,118 $ 20,807 $ 21,376 $ 23,286 31.0 31.0 31.0 14.8 14.8 14.8 21,136 21,516 21,793 11.00% 11.60% 9.50% 16 -35 BAYTOWN S T-1gli Employer Exxon Mobil- Baytown Complex Goose Creek Consolidated ISD San Jacinto Methodist Hospital Bayer Corporation City of Baytown Chevron Phillips Chemical Company Wal -Mart Distribution Center Lee College Home Depot Distribution Center TMK -IPSCO CITY OF BAYTOWN, TEXAS PRINCIPAL EMPLOYERS Current Fiscal Year and Nine Years Ago 2012 2003 Percentage of Total City Employees Rank Employment 3,785 1 12.01% 3,012 2 9.56% 1,687 3 5.35% 1,100 4 3.49% 800 5 2.54% 743 6 2.36% 685 7 2.17% 600 8 1.90% 355 9 1.13% 325 10 1.03% 2003 Total 13,092 41.55% 10,503 30.49% Source: Baytown Economic Development Foundation, City of Baytown and Lee College. 16 -37 Percentage of Total City Employees Rank Employment 3,515 1 10.21% 2,250 2 6.53% 1,400 4 4.06% 1,650 3 4.79% n/a n/a n/a 653 5 1.90% 650 6 1.89% n/a n/a n/a 385 7 1.12% n/a n/a n/a Total 13,092 41.55% 10,503 30.49% Source: Baytown Economic Development Foundation, City of Baytown and Lee College. 16 -37 CITY OF BAY'TOWN, 'TEXAS FULL -TIME EQUIVALENT CITY EMPLOYEES BY FUNCTION /PROGRAM Last Ten Fiscal Years Hotel/Motel Fund Enterprise Fund: Aquatics Water and sewer Sanitation Storm water utility Internal service Enterprise Fund Total Program Funds: 99.2 2003 2004 2005 2006 General Fund: 11.5 9.5 1.0 1.0 General government 73.5 71.6 76.6 77.5 Public safety 124.2 123.7 126.5 124.5 Police 17.0 18.0 18.0 12.0 Officers 117.0 117.0 117.0 124.0 Civilians 55.0 54.0 54.0 54.0 Fire 4.0 3.0 3.0 3.0 Firefighters and officers 84.5 84.5 84.5 90.5 Civilians 6.0 6.0 6.0 6.0 Other public safety 42.0 42.0 43.0 45.0 Public works 47.8 47.3 46.5 46.5 Public health 8.2 8.2 8.2 9.2 Parks, recreation, and culture 56.0 55.0 55.0 55.0 General Fund Total 490.0 485.6 490.8 507.7 Hotel/Motel Fund Enterprise Fund: Aquatics Water and sewer Sanitation Storm water utility Internal service Enterprise Fund Total Program Funds: 99.2 99.2 101.0 101.0 12.0 11.5 11.5 9.5 1.0 1.0 2.0 2.0 12.0 12.0 12.0 12.0 124.2 123.7 126.5 124.5 Emergency management 1.5 1.5 1.5 1.5 Capital projects 0.5 - - - Community development block grant 13.1 12.0 12.0 11.1 Harris County organized crime and narcotics task force 17.0 18.0 18.0 12.0 Organized crime unit transitional - - - 1.0 High intensity drug trafficking area 0.25 0.25 1.25 1.25 Miscellaneous police 4.0 3.0 3.0 3.0 Crime control and prevention district - - - - Fire control, prevention and emergency medical services district - - - - Municipal court special revenue 1.0 1.0 1.0 - Wetlands education and recreation center 1.0 1.0 1.0 1.0 Capital improvement program 1.0 2.0 2.0 2.0 CIPF -water and sewer - - 1.0 1.0 Odd trust and agency - - 1.0 1.0 Workers' compensation - - - 1.0 Program Funds Total 39.3 38.8 41.8 35.8 Total 653.5 648.0 659.0 668.0 16 -38 2007 2008 2009 2010 2011 2012 79.5 82.7 87.7 91.4 91.4 92.4 124.0 129.0 129.0 129.0 129.0 131.0 57.0 52.0 52.0 51.0 51.0 49.0 90.5 90.5 101.0 101.0 106.0 106.0 6.0 6.0 6.0 6.0 6.0 6.0 45.0 47.0 50.0 50.0 50.0 49.0 49.5 50.5 50.5 49.5 49.5 44.5 12.8 24.0 23.0 23.0 23.0 22.0 67.0 60.0 64.0 65.0 65.0 64.0 531.3 541.7 563.2 565.9 570.9 563.9 - - 0.5 - - 1.0 - - - - - 2 108.0 111.9 113.9 113.9 113.9 116.85 9.5 9.5 9.5 12.5 12.5 12.5 2.0 2.0 2.0 3.0 3.0 4 12.0 12.0 12.0 12.0 12.0 12 131.5 135.4 137.4 141.4 141.4 147.4 1.5 2.5 - - - - 6.5 5.3 4.8 4.5 4.5 4.5 1.3 1.3 0.3 0.3 0.25 0.25 3.0 3.0 3.0 3.0 3.0 4 14.0 15.0 15.0 15.0 15 15 1.0 1.0 1.0 1.0 1 1 1.0 1.0 1.0 1.0 1 - 1.0 2.0 2.0 2.0 2.0 2.0 2.0 2.0 3.0 3.0 3 3.0 1.0 1.0 1.0 1.0 1 1.0 32.3 34.0 31.0 30.8 30.75 30.75 695.0 711.0 732.0 738.0 743.00 743.00 16 -39 CITY OF BAY'TOWN, TExAS OPERATING INDICATORS BY FUNCTION /PROGRAM Last Ten Fiscal Years Data source: various City departments * In 2009, the new reporting software calculates the response times using the National Fire Protection Association (NFPA) 1710. 16-40 2003 2004 2005 2006 Function/Program Police: Arrests 5,115 5,556 5,411 51689 Accident reports 2,185 2,014 23010 2,230 Citations 16,118 15,756 14,248 17,193 Offense reports 14,013 12,159 12,432 13,596 Calls for service 55,247 54,456 57,029 60,151 Fire: Medical responses 2,996 2,300 2,557 3,002 Fire /rescue incidents 1,721 1,678 1,882 1,967 Response times: One minute for turnout time 92% 100% 100% 100% Four minutes or less for the arrival of the first arriving engine company for a fire 65% 77.3% 59% 45% Eight minutes or less for the deployment of a full first alarm assignment at a fire suppression incident 54% 65% 53% 32% Five minutes or less for the arrival of the first arriving engine company for a fire n/a n/a n/a n/a Nine minutes or less for the deployment of a full first alarm assignment at a fire suppression incident n/a n/a n/a n/a Water: Number of water customers 19,285 19,485 19,950 19,834 Source Trinity River Trinity River Trinity River Trinity River Average daily water usage (millions of gallons) 11.16 11.26 12.45 11.83 Number of million gallons of surface water pumped 3,677 3,970 4,544 4,487 Number of million gallons of well water pumped 0.17 0.27 11.69 3.33 Peak daily consumption (millions of gallons) 16.22 17.90 17.80 15.76 Sewer: Number of sewer connections 18,845 19,005 19,047 19,280 Average daily treatment (millions of gallons) 13.40 13.26 11.04 10.18 Total consumption (billions of gallons) 4,892 4,775 4,297 3,715 Peak daily consumption (millions of gallons) 48.40 44.02 37.70 59.60 Data source: various City departments * In 2009, the new reporting software calculates the response times using the National Fire Protection Association (NFPA) 1710. 16-40 2007 2008 2009 2010 2011 2012 5,823 4,919 5,925 7,347 6,880 6,806 2,504 2,374 2,335 2,047 1,900 1,899 17,254 15,344 14,378 15,401 15,186 16,120 13,972 13,780 13,717 13,680 13,352 14,800 60,486 53,468 48,789 49,573 49,024 46,175 3,065 3,241 2,896 3,376 3,224 3,700 2,069 2,336 1,977 1,965 1,868 1,596 90% 60% 42% 42% 28% 48% n/a n/a 74% 74% 67% 69.65% n/a n/a 69% 69% 73% 86.36% 20,629 21,453 21,678 21,804 21,903 22,104 Trinity River Trinity River Trinity River Trinity River Trinity River Trinity River 9.15 10.00 11.90 12.29 12.92 12.01 3,341 3,112 3,148 4,486 5,255 5,140 2.11 0.38 1.10 0.11 8.06 0.60 11.44 13.30 18.36 22.07 24.63 20.92 20,055 20,834 20,918 21,011 21,086 21,241 13.39 11.27 10.57 11.40 10.30 9.53 4,886 4,110 3,708 4,161 3,760 3,479 91.85 46.61 40.00 40.23 35.39 35.39 1641 CITY OF BAYTOWN, 'TExAs CAPITAL ASSET STATISTICS BY FUNCTION /PROGRAM Last Ten Fiscal Years Data source: various City departments 1642 2003 2004 2005 2006 Function/Program Police: Stations 3 3 3 3 Patrol units 75 75 75 75 Fire stations 5 5 5 5 Other public works: Streets (miles) 365 325 288 375 Streetlights 3,951 3,964 4,013 4,038 Parks and recreation: Parks 45 45 45 45 Parks acreage 985 985 985 985 Parks - developed 490 490 490 490 Parks - undeveloped 495 495 495 495 Swimming pools 2 2 2 2 Spraygrounds I 1 1 1 Baseball/softball diamonds 19 14 21 21 Tennis courts 8 8 10 10 Community centers 2 2 2 2 Water parks - - - - Quick soccer courts - - - - Water: Water mains (miles) 435 357 366 357 Fire hydrants 1,649 1,664 1,661 1,678 System capacity (millions of gallons) 26 MGD 26 MGD 26 MGD 26 MGD Sewer: Sanitary sewers (miles) 432 360 365 347 Storm sewers (miles) 252 175 180 170 Treatment plant capacity (millions of gallons) 16.2 MGD 16.2 MGD 16.2 MGD 16.2 MGD Data source: various City departments 1642 2007 2008 2009 2010 2011 2012 3 3 5 5 3 3 75 75 78 83 83 87 5 5 5 5 6 6 379 404 408 408 409 429 4,358 42481 4,921 4,726 4,641 4,728 45 45 45 47 47 47 985 985 985 11084 1,084 1,084 490 490 490 967 967 967 495 495 495 117 117 117 2 1 1 - 1 - 1 1 1 1 2 4 21 21 22 22 22 22 10 8 6 7 7 4 2 1 1 1 1 1 - - - 1 2 2 - - - - - 2 359 362 362 378 383 385 1,700 1,737 1,780 1,810 1,860 1,896 26 MGD 26 MGD 26 MGD 26 MGD 26 MGD 26 MGD 350 352 352 365 366 367 172 173 173 173 169 172 16.2 MGD 16.2 MGD 20.2 MGD 20.2 MGD 20.2 MGD 20.2 MGD 16-43 BAYTOWN S 1644 Baytown Area Water Authority (BAWA) ANNUAL PROGRAM OF SERVICES 2013 -14 ADOPTED BUDGET „_, BAYTOWN AREA WATER AUTHORITY (BAWA) ORGANIZATION CHART Board of Directors 11 General Manager 11 Plant Manager/ Director of Public Works/ Utilities Superintendent Water Treatment Baytown Area Water Authority 17 -2 E-L I ao�aa.ziQ `1�iOS'IIAA ��III�i 10100jiQ `.LIONag NOQmv2ig �.z��a.zaas �u��srssd SA2ig VI�I,Ll'I ,C.i��aaaaS `1�iIAc1QrI�g �I�i1��'A1 Wapisaad aaiA `2I:l 9NIQNIIW KWI �uapisaad `H,LIL�iS A�rIQF�2ig �QI�i�2ig S2IO.L��2IIQ �O (RI�Og �,LI2IOHZ11� 2I�,L�Ac� ��2I� I�IAc�OZ��g August 21, 2013 BAYTOWN AREA WATER AUTHORITY 7425 Thompson Road, Baytown, Texas 77521 -1056 (281) 426 -3517 FAX (281) 426 -3519 President and Directors Baytown Area Water Authority Baytown, Texas It is my pleasure to present the 2013 -14 Adopted Budget for the Baytown Area Water Authority (BAWA). The Budget sets forth the revenues and appropriations for the fiscal year October 1, 2013 through September 30, 2014. The financial guidance provided by the Board has resulted in BAWA's ability to maintain a system that consistently provides a dependable and high quality water supply to the City of Baytown and surrounding communities. Currently underway is the design and construction of a new high service pump station for the BAWA plant. This project will provide four new horizontal axial split pumps, valves and piping and associated motor control center, substantially improving our pumping capability and reliability. The project is estimated to cost around $2.5 Million and is being funded by the BAWA bonds issued in 2012. The assurance that we can meet the future water needs of our growing community is vital to our mission. This budget proposes to begin preliminary engineering of a second BAWA East Water Treatment Plant. The design will be for construction of a surface water treatment plant south of Interstate Highway (IH) 10 and west of SH 99 along the Coastal Water Authority (CWA) Barbers Hill Canal. The exact location has not been determined but a site in the Cedar Crossing Industrial Park is looking very favorable. Part of the preliminary engineering will be final site determination. Currently the plan is to build a 6 Million Gallons per Day (MGD) plant capable of being expanded to meet future water demands. The estimated cost of the new plant is $30 Million. Included in this budget is $2.5 Million for design of the facility. This adopted budget also calls for upgrading and improving the plant's Supervisory Control and Data Acquisition (SCADA) system. Once the design is completed, the implementation of the system will take place. Incorporated in the design is the ability to create better reports and data collection, ability to monitor the raw and treated water better with new instrumentation at the Canal Pump Station, Forebay Pump Station, and the Settled Basin Water Channel (called the recarbonation basin in previous documents). This project will enhance the operator's ability to efficiently operate the plant. Also included in this budget is $525,000 for improvements to the Flocculator and Actuator equipment, as well as improvements to the Chlorine and Maintenance room, including reconfiguring and isolating portions of the chlorine scrubber piping system. Two new positions are being proposed as part of this budget, an additional plant operator position and an additional plant maintenance operator. Both of these positions will not only assist in meeting the 174 increased requirements in operating the plant, but will also help minimize the impact of personnel changeover. BAWA has managed tough times by planning ahead and being proactive. In May 2009, Burton & Associates was retained to perform a rate study to evaluate the adequacy of the revenue provided by its current rates to meet its financial requirements over a five -year planning period and ten -year projection period. The Rate Study was completed and Final Report submitted May 13, 2010. Utilizing the recommendations from the Rate Study will allow BAWA to successfully manage increases in major operating cost components such as: water supply costs from the City of Houston, electricity, chemicals, and medical insurance expenses; as well as the funding major capital improvements. The City of Houston notified BAWA of a 3.6% rate increase effective April 1, 2013, for untreated water purchased from the City of Houston. The rates increased from $0.5944 to $0.6158 per 1,000 gallons. The City of Houston's Code of Ordinances provides that water and sewer rates be adjusted automatically each year in April to reflect the previous year's percentage change to the Houston - Galveston Area Producers Price index (PPI). Future annual rate adjustments will also be relative to the PPI and population growth. Burton & Associates has calculated the effect of this increase, along with future capital and bond reserve needs, and we recommend the BAWA Board approve a rate increase of 7.5% for BAWA's customers. The budget includes this rate increase to adjust for the untreated water rate increases, debt associated with the capital program and to provide a reserve for future capital needs. Rates will be adjusted in future budgets to reflect funding needs based on the rate study and actual operational needs including debt service requirements. The capital improvements and efficient operations at BAWA are designed to provide the foundation for new growth and continued reliable service of the highest quality water for our customers. I look forward to reviewing this document with you. Sincerely, Robert D. Leiper General Manager 17 -5 MAJOR BUDGET ISSUES Fiscal Year 2013 -14 BAYTOWN AREA WATER AUTHORITY This fund accounts for the operations of the Baytown Area Water Authority (BAWA). BAWA is a water authority created by the Texas Legislature to supply water for the City of Baytown (City) and surrounding communities. BAWA services a total of eight customers with the City as the largest customer, generating approximately 90% of BAWA's annual sales. BAWA is a separate legal entity; however, it is considered a component unit of the City. Since it began operating, BAWA has not experienced shortages of raw water supply to the plant or interruptions of service to its customers. REVENUES The 2013 -14 adopted budget estimates sales of $11,330,659 for an average of 12.25 million gallons per day (MGD). Fluctuations in rainfall amounts can significantly impact actual sales. A 7.5% rate increase as per the Utility Rate Study, effective October 1, 2013, is included in the 2013 -14 budget. The existing rate structure of $2.35 per 1,000 gallons for the City of Baytown and $2.39 per 1,000 gallons for customers outside the city will increase to $2.53 and $2.57 respectively. This would cover the increased cost of operations, including debt service, the purchase of raw water, and provide a reserve for future capital projects. This increase in rates is expected to generate $804,825 in additional revenue. EXPENDITURES Total operating expenditures for the adopted 2013 -14 budget are $5,493,364 which is an increase of $28,316 from the 2012 -13 budget. The budget also includes a transfer of $250,000 to the General Fund for an indirect cost allocation to reimburse the City for administrative services such as Human Resources, Fiscal Operations, Legal and Information Technology Services. Highlights of major operating changes are as follows: • Increase in personnel services $ 941,503 • Decrease in supplies (179919) • Decrease in maintenance (15,500) • Decrease in services (32,768) • Decrease in capital outlay (3081,000) • Increase in transfers out - capital improvements 13,6501,000 Raw Water Supply Cost — BAWA purchases raw water from the City of Houston. The raw water supply contract with the City of Houston is in effect through the year 2040, and sets the maximum amount of raw water to be delivered to the BAWA plant at 15.8 MGD without penalties. The surcharge for water purchased over the 15.8 MGD is nominal at this time. BAWA received notice of a rate increase (3.6 %) from $0.5944 to $0.6158 effective April 1, 2013. The annual rate adjustment is intended to help cover the City of Houston's cost increases that impact the provision of safe, clean drinking water and the collection and treatment of wastewater. This includes operational costs as well as the costs involved in repairing portions of the City of Houston system's aging infrastructure. 17 -6 MAJOR BUDGET ISSUES Fiscal Year 2013 -14 Debt Service — The transfer to cover the debt service requirement for existing debt for the adopted 2013 -14 budget is $2,427,133. CAPITAL IMPROVEMENT PROGRAM The Capital Improvement Program for BAWA is funded through the issuance of revenue bonds, grants, and revenue from operations. • Preliminary scope and design of a new Supervisory Control and Data Acquisition ( SCADA) system for the plant is planned. This new SCADA system will enhance the operator's ability to operate the plant. Included in the project is additional instrumentation to assist the operator in monitoring the raw and treated water. • Design and construction of new High Service Pump Station for the BAWA plant. This contract will provide four new horizontal axial split case pumps, valves, and piping, as well as extension of existing High Service Pump Station suction and discharge headers, including connections to existing headers and distribution line. • BAWA East Water Treatment Plant. Design for constructing a surface water treatment plant south of Interstate Highway (IH) 10 and west of SH 99 along the Coastal Water Authority (CWA) Barbers Hill Canal. The design will provide for the ability to expand the plant based on future water demands. WORKING CAPITAL In order to maintain fiscal stability, governmental entities maintain a working capital balance to meet daily liquidity needs. Appropriate levels of working capital vary from entity to entity based on the relative impact of particular circumstances or financial conditions. Working capital is defined as current assets (e.g., cash, investments and accounts receivable) less current liabilities (e.g., accounts payable). The Utility Rate Study/Revenue Sufficiency Analysis completed May 13, 2010 by Burton & Associates recommends BAWA maintain a Working Capital Reserve balance equal to at least 2.5 months of total expenses. In the 2013 -14 Adopted Budget, BAWA has reached its Contingency fund of $106,259; plus is able to transfer Improvement Project Fund (CIPF). The $3,095,000 will b projects, and to help downsize future borrowing requirements targeted Working Capital Reserve; a out $3,095,000 to BAWA's Capital e available for funding future capital 17 -7 BAYTOWN AREA WATER AUTHORITY FUND 510 BUDGET SUMMARY BY FUND Actual Budget Estimated Adopted 2011 -12 2012 -13 2012 -13 2013 -14 Revenues 933,711 994,839 965,857 1,089,342 Sale of Water - Baytown $ 9,448,646 $ 9,426,673 $ 9,427,000 $ 10,148,716 Sale of Water - Other 1,281,697 1,099,161 1,101,000 1,181,943 Interest Revenue 5,432 4,000 1,700 1,600 Miscellaneous 4,138 - - - Transfer From W &S Fund & WWIS Fund 62,138 61,038 61,038 64,938 Total Revenues 10,802,051 10,590,872 10,590,738 11,397,197 Expenditures Personnel Services 933,711 994,839 965,857 1,089,342 Supplies 3,658,657 3,402,186 3,294,760 3,384,267 Maintenance 224,145 213,800 189,800 198,300 Services 815,950 854,223 765,882 821,455 Sundry 1,304 - - - Total Operating 5,633,767 5,465,048 5,216,299 5,493,364 Capital Outlay - 379,747 321,747 71,747 Transfers Out - Debt Service 2,166,126 2,429,733 21429,733 2,427,133 Transfers Out - General Fund 250,000 250,000 2502000 250,000 Transfers Out - Capital Improvement 1,445,000 1,445,000 1,445,000 3,095,000 Contingency - 75,000 75,000 106,259 Total Expenditures 9,494,893 10,044,528 9,737,779 11,443,503 Excess (Deficit) Revenues Over Expenditures 1,307,158 546,344 852,959 (46,306) Working Capital - Beginning 2,769,518 3,543,811 3,543,811 4,396,770 Adj. to convert budget basis to GAAP Working Capital - Ending No. of Working Capital Days 17 -8 (532,865) $ 3,543,811 $ 4,090,155 $ 4,396,770 $ 4,350,464 136 149 165 139 BAWA - CAPITAL IMPROVEMENT PROGRAM FUND 518 BUDGET SUMMARY BY FUND Carried- Carried - Actual forward Adopted Budget Estimated forward Allocation Budget 2011 -12 2011 -12 2012 -13 2012 -13 2012 -13 2012 -13 2013 -14 2013 -14 wV1Vcaauw Transfer In from Operating Fund $ 1,445,000 $ - $ 1,445,000 $ 1,445,000 $ 1,445,000 $ - $ 3,095,000 $ 3,095,000 Interest Revenue 2,153 - 1,400 1,400 2,481 - 3,000 3,000 Transfer from 2006 TWDB Bonds 58,475 - - - _ _ _ Total Revenues 1,505,628 - 1,446,400 1,446,400 1,447,481 - 3,098,000 3,098,000 Expenditures Thompson Rd Utility Relocation - 46,382 - 46,382 - 46,382 - 46,382 BAWA Plant Improvements (533,471) - - - _ _ _ BAWA Miscellaneous Improvements 45,346 Power Distribution System (251,523) - - - Relocate Line for Wallisville Expansion 33,560 76,440 - 110,000 Chemical Feed Systems - - 707,000 707,000 LAS System Additon - - 393,000 393,000 - - _ _ BAWA Valve Project 5,071 - - - 207,505 93,935 - 93,935 East Plant Feasibility Study - 50,000 - _ _ BAWA East Plant Engineering - - - - - - 2,500,000 2,500,000 SCADA System - - - - - - 1,000,000 1,000,000 Flocculator Equipment - - - - - - 100,000 100,000 Actuators - - - - - - 175,000 175,000 Chlorine Room Improvements - - - - - - 250,000 250,000 New Capital Project Initiatives - 1,982,502 - 1,982,502 - 1,707,502 - 1,707,502 Total Expenditures (701,017) 2,105,324 1,100,000 3,238,884 257,505 1,847,819 4,025,000 5,872,819 Excess (Deficit) Revenues Over Expenditures Budget to GAAP Adjustment Working Capital - Beginning Working Capital - Ending 2,206,645 (2,105,324) 500,121 - - (1,792,484) 1,189,976 (1,847,819) (927,000) (2,774,819) 1,458,460 4,165,226 - 4,165,226 4,165,226 5,355,202 3,507,383 $ 5,355,202 $ 4,165,226 $ 2,059,902 $ - $ 2,372,742 $ 5,355,202 $ 3,507,383 $ 2,580,383 $ 2,580,383 CITY OF BAYTOWN PROGRAM SUMMARY 3070 BAYTOWN AREA WATER AUTHORITY BAWA Program Description Operate and maintain a 26 MGD surface water treatment facility with a projected raw water flow of 12.25 MGD and projected finished water flow of 12.25 MGD in fiscal year 2013-14 which currently serves 8 customers with the City of Baytown using 90% of production. Ensure compliance with the Texas Commission on Environmental Quality (TCEQ) Rules and Regulations for Public Water Supplies adopted in 1974 under the Safe Drinking Water Act and amended over the years to include the National Primary Drinking Water Regulations, and Surface Water Treatment Rule and various other regulatory rules. Provide BAWA's customers with high quality, safe drinking water and consistent water pressure for fire protection. Major Goals • Maintain water quality necessary to be classified as "Meeting Optimum Corrosion Control" by TCEQ. • Maintain "Superior Public Water System" status. • Maintain Optimization Standards as classified by TCEQ's Texas Optimization Program. • Develop and maintain a staff of highly trained water professionals to better serve customers. Major Objectives • Produce 12.25 MGD of finished water. • Maintain finished water turbidity consistently less than 0.1 NTU. • Maintain compliance with all TCEQ and EPA regulations Workload Measures Actual 2011 -12 Budget 2012 -13 Estimated 2012 -13 Projected 2013 -14 1. Primary Customers 8 8 8 8 2. Average MGD of raw water treated 12.25 12.25 12.25 12.25 3. Average MGD of finished water produced 12.25 12.25 12.25 12.25 Performance Measures 1. Days without interruption of service 366 365 365 365 2. Days finished water turbidity <0.1 NTU 366 365 365 365 3. Maintain Running Annual Average Distribution Chloramine Residual <4.0 mg/L 366 365 365 365 17 -10 CITY OF BAYTOWN SERVICE LEVEL BUDGET 3070 BAYTOWN AREA WATER AUTHORITY 7] Actual Budget Estimated Adopted Acct# Acct Description 2011 -12 2012 -13 2012 -13 2013 -14 71 UU Personnel Services 71031 Contract Personnel Services $ 933,711 $ 994,839 $ 965,857 $ 1,089,342 Total Personnel Services 933,711 994,839 965,857 1,089,342 7200 Supplies 72001 Office 1,716 2,900 2,900 2,900 72002 Postage 222 320 320 320 72007 Wearing Apparel 1,818 5,500 5,500 5,500 72016 Motor Vehicle 8,503 12,800 8,500 8,500 72021 Minor Tools 2,361 1,540 1,540 1,540 72026 Cleaning & Janitorial 2,033 2,000 2,000 2,000 72031 Chemical 637,042 587,000 550,000 587,000 72032 Medical 695 1,000 900 900 72041 Educational 1,383 3,000 1,100 2,000 72051 Untreated Water 2,982,760 2,764,126 2,700,000 2,751,607 72055 Laboratory Supplies 20,124 22,000 22,000 22,000 Total Supplies 3,658,657 3,402,186 3,294,760 3,384,267 7300 Maintenance 73011 Buildings 5,182 6,300 12,800 6,300 73027 Heating & Cooling System 10,593 5,500 2,000 5,500 73028 Electrical Maintenance 34,884 45,500 23,000 30,000 73041 Furniture & Fixtures 310 2,500 - 2,500 73042 Machinery & Equipment 168,827 152,000 150,000 152,000 73043 Motor Vehicles 4,349 2,000 2,000 2,000 Total Maintenance 224,145 213,800 189,800 198,300 7400 Services 74001 Communication 4,678 4,673 4,000 4,673 74002 Electric Service 690,136 700,000 580,000 690,000 74011 Equipment Rental 9,981 10,250 4,000 10,250 74021 Special Services 75,085 90,000 150,000 88,000 74022 Audits 11,483 13,150 13,150 13,150 74036 Advertising 122 500 - 500 74041 Travel & Reimbursables 2,051 - - - 74042 Education & Training 5,291 8,000 8,000 8,000 74071 Association Dues 61 800 650 800 74210 General Liability Insurance 2,226 3,500 160 160 74220 Errors & Omissions 3,180 5,000 635 635 74240 Auto Liability 382 600 651 651 74241 Auto Collision - - 535 535 74242 Auto Catastrophic 19 30 - - 74271 Mobile Equipment 254 400 174 174 74272 Real & Personal Property 10,810 17,000 3,022 3,022 74277 Flood Insurance - - 805 805 74280 Bonds - 20 100 100 74281 Employee Fraud 191 300 - - Total Services 815,950 854,223 765,882 821,455 17 -11 CITY OF BAYTOWN SERVICE LEVEL BUDGET 3070 BAYTOWN AREA WATER AUTHORITY --j Actual Budget Estimated Adopted Acct# Acct Description 2011 -12 2012 -13 2012 -13 2013 -14 7500 Sundry 75086 Interest Expense 1,304 - - - 1,304 - - Total Operating 8000 Capital Outlay 84042 Machinery & Equipment 86011 Capital Lease Purchases Total Capital Outlay 9000 Other Financing Uses 5,633,767 5,465,048 5,216,299 5,493,364 - 308,000 250,000 - - 71 ,747 71,747 71,747 - 379,747 321,747 71,747 92101 To General Fund 250,000 250,000 250,000 250,000 91511 To BAWA Debt Service 2,166,126 2,429,733 2,429,733 2,427,133 91518 To BAWA CIPF 1,445,000 1,445,000 1,445,000 3,095,000 Total Other Financing Uses 3,861,126 4,124,733 4,124,733 5,772,133 9900 Contingencies 99001 Contingencies Total Contingencies TOTAL DEPARTMENT 17 -12 75,000 75,000 106,259 75,000 75,000 106,259 $ 9,494,893 $ 10,044,528 $ 9,737,779 $ 11,443,503 BAYTOWN AREA WATER AUTHORITY REVENUE BONDS LONG TERM DEBT AMORTIZATION SCHEDULES Principal Requirements Principal Revenue Amount of Outstanding Fiscal Year 2013 -14 Outstanding Bonds Issue Oct. 1, 2013 Principal Interest Total Sept. 30, 2014 Series. 2006 $ 9.975.000 $ 6.025.000 $ 605.000 $ 168.420 $ 773.420 $ 5,420.000 Series, 2007 6,505,000 4,925,000 745,000 201,413 946,413 4,180,000 Series, 2012 8,315,000 7,830,000 510,000 197,300 707,300 7,320,000 Total $ 18,780,000 $ 1,860,000 $ 567,133 $ 2,427,133 $ 16,920,000 Combined BAWA Debt, All Series Total $18,780,000 $ 3,667,727 $ 22,447,727 Combined BAWA Debt, All Series o�atoieu Debt Requirement to Maturity sPrtaipnl 53.000 N 52.500 $2.000 0 $1.500 .9 $1.000 V 50.500 s0.000 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 2025 2026 2027 2028 2029 2030 2031 2032 Fiscal Year 17 -13 Debt Requirements to Maturity Fiscal Principal Total Total Year 5101 Interest Requirement 2014 1,860,000 567,133 2,427,133 2015 1,915,000 511,403 2,426,403 2016 1,980,000 453,573 2,433,573 2017 2,030,000 393,393 2,423,393 2018 2,090,000 331,181 2,421,181 2019 2,165,000 264,518 2,429,518 2020 1,290,000 195,060 1,485, 060 2021 1,025,000 162,870 1,187, 870 2022 985,000 135,755 1,120, 755 2023 300,000 108,394 408,394 2024 310,000 100,894 410,894 2025 315,000 92,369 407,369 2026 325,000 82,919 407,919 2027 335,000 73,169 408,169 2028 345,000 62,700 407,700 2029 360,000 51,488 411,488 2030 370,000 39,788 409,788 2031 385,000 27,300 412,300 2032 395,000 13,825 408,825 Total $18,780,000 $ 3,667,727 $ 22,447,727 Combined BAWA Debt, All Series o�atoieu Debt Requirement to Maturity sPrtaipnl 53.000 N 52.500 $2.000 0 $1.500 .9 $1.000 V 50.500 s0.000 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 2025 2026 2027 2028 2029 2030 2031 2032 Fiscal Year 17 -13 BAYTOWN AREA WATER AUTHORITY REVENUE BONDS DETAIL DEBT AMORTIZATION SCHEDULES Fiscal Interest Principal Interest Interest Annual Principal Total Year Rate Due 5101 Due 11101 Due 5101 Requirement Outstanding Outstanding Revenue Bond, Series 2006 Bond, Series 2007 Date of Issue - June 14, 2006 Term - 20 Years $ 12,113,711 2007 2.250% $ 595,000 $ 2,115.00 $ 51,400 $ 648,515 $ 9,380,000 11,465,196 2008 2.250% 530,000 77,040 107,112 714,152 8,850,000 10,751,044 2009 2.300% 540,000 103,045 107,542 750,587 8,310,000 10,000,457 2010 2.300% 550,000 104,650 111,509 766,159 7,760,000 9,234,299 2011 2.350% 565,000 105,184 105,184 775,368 7,195,000 8,458, 931 2012 2.400% 580,000 98,545 98,545 777,090 6,615,000 7,681,841 2013 2.500% 590,000 91,585 91,585 773,170 6,025,000 6,908,671 2014 2.600% 605,000 84,210 84,210 773,420 5,420,000 6,135,251 2015 2.650% 620,000 76,345 76,345 772,690 4,800,000 5,362,561 2016 2.700% 640,000 68,130 68,130 776,260 4,160,000 4,586,301 2017 2.750% 655,000 59,490 59,490 773,980 3,505,000 3,812,321 2018 2.800% 675,000 50,484 50,484 775,968 2,830,000 3,036,353 2019 2.850% 695,000 41,034 41,034 777,068 2,135,000 2,259,285 2020 2.900% 710,000 31,130 31,130 772,260 1,425,000 1,487,025 2021 2.900% 735,000 20,835 20,835 776,670 690,000 710,355 2022 2.950% 690,000 10,178 10,178 710,355 - - $ 9,975,000 $ 1,024,000 $ 1,114,711 $ 12,113,711 Rev. Refunding Bond, Series 2007 Date of Issue - February 1, 2007 Term -13 Years $ 8,842,941 2007 $ - $ - $ 66,153 $ 66,153 $ 6,505,000 8,776,788 2008 4.000% 40,000 132,306 132,306 304,613 6,465,000 8,472,175 2009 4.000% 40,000 131,506 131,506 303,013 6,425,000 8,169,163 2010 4.000% 45,000 130,706 130,706 306,413 6,380,000 7,862,750 2011 4.000% 45,000 129,806 129,806 304,613 6,335,000 7,558,138 2012 4.000% 695,000 128,906 128,906 952,813 5,640,000 6,605,325 2013 4.000% 715,000 115,006 115,006 945,013 4,925,000 5,660,313 2014 4.000% 745,000 100,706 100,706 946,413 4,180,000 4,713,900 2015 4.000% 775,000 85,806 85,806 946,613 3,405,000 3,767,288 2016 4.000% 805,000 70,306 70,306 945,613 2,600,000 2,821,675 2017 4.000% 835,000 54,206 54,206 943,413 1,765,000 1,878,263 2018 4.250% 865,000 37,506 37,506 940,013 900,000 938,250 2019 4.250% 900,000 19,125 19,125 938,250 - - $ 6,505,000 $ 1,135,894 $ 1,202,047 $ 8,842,941 17 -14 BAYTOWN AREA WATER AUTHORITY REVENUE BONDS DETAIL DEBT AMORTIZATION SCHEDULES Fiscal Interest Principal Interest Interest Annual Principal Total Year Rate Due 5/01 Due 11101 Due 5101 Requirement Outstanding Outstanding Revenue Bond & 2002 Series Refunding-Series 2012 Issue Date - March 29, 2012 Term -20 Yrs $ 10,590,294 2013 2.000% $ 485,000 $ 123,050 $ 103,500 $ 711,550 $ 7,830,000 9,878,744 2014 2.000% 510,000 98,650 98,650 707,300 7,320,000 9,171,444 2015 2.000% 520,000 93,550 93,550 707,100 6,800,000 8,464,344 2016 2.000% 535,000 88,350 88,350 711,700 6,265,000 7,752,644 2017 2.000% 540,000 83,000 83,000 706,000 5,725,000 7,046,644 2018 2.000% 550,000 77,600 77,600 705,200 5,175,000 6,341,444 2019 2.000% 570,000 72,100 72,100 714,200 4,605,000 5,627,244 2020 2.000% 580,000 66,400 66,400 712,800 4,025,000 4,914,444 2021 2.000% 290,000 60,600 60,600 411,200 3,735,000 4,503,244 2022 2.375% 295,000 57,700 57,700 410,400 3,440,000 4,092,844 2023 2.500% 300,000 54,197 54,197 408,394 3,140,000 3,684,450 2024 2.750% 310,000 50,447 50,447 410,894 2,830,000 3,273,556 2025 3.000% 315,000 46,184 46,184 407,369 2,515,000 2,866,188 2026 3.000% 325,000 41,459 41,459 407,919 2,190,000 2,458,269 2027 3.125% 335,000 36,584 36,584 408,169 1,855,000 2,050,100 2028 3.250% 345,000 31,350 31,350 407,700 1,510,000 1,642,400 2029 3.250% 360,000 25,744 25,744 411,488 1,150,000 1,230,913 2030 3.375% 370,000 19,894 19,894 409,788 780,000 821,125 2031 3.500% 385,000 13,650 13,650 412,300 395,000 408,825 2032 3.500% 395,000 6,913 6,913 408,825 - - $ 8,315,000 $ 1,147,422 $ 1,127,872 $ 10,590,294 17 -15 CITY OF HOUSTON UNTREATED WATER RATES Year Rate 04/81 .22142 02/83 .24157 10/86 .25123 10/87 .28022 01/88 .26591 FIRST 150 MGD /PER 1,000, .26113 NEXT 150 MGD 08/88 .28426 FIRST 300 MGD /PER 1,000, .27915 NEXT 300 MGD 07/89 .29344 FIRST 300 MGD /PER 1,000, .28817 NEXT 300 MGD 08/90 .31178 FIRST 300 MGD /PER 1,000, .30618 NEXT 300 MGD 02/92 .31820 FIRST 300 MGD/PER 1,000, .31249 NEXT 300 MGD 10/93 .32907 FIRST 300 MGD /PER 1,000, .32316 NEXT 300 MGD 10/94 .37192 (GRACE UP TO 13.1 MGD. IF WE GO OVER, THEN 5% ADDED TO ANYTHING OVER 11.9) 06/04 .385 (GRACE UP TO 13.1 MGD. IF WE GO OVER, THEN 5% ADDED TO ANYTHING OVER 11.9) 04/05 .398 (GRACE UP TO 17.38 MGD. IF WE GO OVER, THEN 5% ADDED TO ANYTHING OVER 15.8) 04/06 .4123 (GRACE UP TO 17.38 MGD. IF WE GO OVER, THEN 5% ADDED TO ANYTHING OVER 15.8) 04/07 .4238 (GRACE UP TO 17.38 MGD. IF WE GO OVER, THEN 5% ADDED TO ANYTHING OVER 15.8) 04/08 .4314 (GRACE UP TO 17.38 MGD. IF WE GO OVER, THEN 5% ADDED TO ANYTHING OVER 15.8) 04/09 .4533 (GRACE UP TO 17.38 MGD. IF WE GO OVER, THEN 5% ADDED TO ANYTHING OVER 15.8) 04/10 .4546 (GRACE UP TO 17.38 MGD. IF WE GO OVER, THEN 5% ADDED TO ANYTHING OVER 15.8) 06/10 .5647 (GRACE UP TO 17.38 MGD. IF WE GO OVER, THEN 5% ADDED TO ANYTHING OVER 15.8) 04/11 .5754 (GRACE UP TO 17.38 MGD. IF WE GO OVER, THEN 5% ADDED TO ANYTHING OVER 15.8) 04/12 .59439 (GRACE UP TO 17.38 MGD. IF WE GO OVER, THEN 5% ADDED TO ANYTHING OVER 15.8) 04/13 .61580 (GRACE UP TO 17.38 MGD. IF WE GO OVER, THEN 5% ADDED TO ANYTHING OVER 15.8) 17 -16 TREATED WATER RATES 17 -17 City Other Rate /1,000 I Rate /1,000 I Increase- I Increase - I I Year gallons Gallons City Other Comments 1981 $0.97 $0.97 1985 - 1987 0.97 $1.00 $0.00 $0.03 Result of rising operating cost. (Raw water rates 1988 -1992 $1.07 $1.10 $0.10 $0.10 up 25 %) 1993 - 199 1.18 $1.21 $0.11 $0.11 Result of increase in raw water rates. 1999-20 1.2 1.29 $0.08 $0.08 Funding for plant expansion debt Funding for new water line debt and City of 2006 -2007 $1.39 $1.42 $0.13 $0.13 Houston rate increase. Funding for new water line debt and City o 2007 -2008 $1.46 $1.49 $0.07 $0.07 Houston rate increase. Funding for new water line debt, other operating 2008 -2009 $1.55 $1.58 $0.09 $0.09 increases and City of Houston rate increase. Funding for new water line debt, other operating 2009 -2010 $1.71 $1.74 $0.16 $0.16 increases and City of Houston rate increase. Funding for new water line debt, other operating 2010 -2011 $1.96 $1.99 $0.25 $0.25 increases and City of Houston rate increase. Funding for new water line debt, other operating 2011 -2012 $2.15 $2.18 $0.19 $0.19 increases and City of Houston rate increase. 12012-2013 Funding for new water line debt, other operating $2.35 $2.39 $0.20 $0.21 increases and City of Houston rate increase. Funding for new water line debt, other operating 2013 -2014 $2.53 $2.57 1 $0.18 $0.18 increases and City of Houston rate increase. 17 -17 `Il 111 /1/1•i��' -: CITY OF HOUSTON - Department of Public Works & Engineering N-larch 15. 2013 Dear Contract Treated Water Customer: Annise D. Parker Mayor Danial W. Krueger. P.E.. Director P.O. Box 1562 Houston. Texas 77251- 1562 T. 832 395 -2500 %% %vw.houstontx.gov City of t luutiton Ordinance 2010-3()5 recluires the Cumhinecl Utility Syatem (CUS) to imhlt:metit ttn annual rate adjustment to be effective April I'' cif each year. The required water rate adjustment under this Ordinance for April 1, 2013 is 3.6%. 'Phis annual rate adjustment will help cover cost increases that impact the Provision of safe and clean drinking water. The bill you will receive in May will rellect a 1u11 month u1'111e rate adjustment. Sincerely, Susan Bancly Deputy Director caunca hlenibets. Helena Brown Jerry Davis Men R. Cohen Wanda Adams Dave t ajun At Hoang Oliver Pennington Ed42rd Gonzalez Janes O. Rodriguez Mike Lastor Larry V Green Stopnun C Co-atuila Andrew C Huth S, Jr. Melissa ►vouaga C.O. 'Brad' Bradford Jack Christie Coletreller• Ronald C. Grcen 17 -18 RESOLUTION NO. 2013-08 A RESOLUTION OF THE BOARD OF DIRECTORS OF THE BAYTOWN AREA WATER AUTHORITY ADOPTING A BUDGET FOR THE ENSUING FISCAL YEAR, BEGINNING OCTOBER 1, 2013, AND ENDING SEPTEMBER 30, 2014; MAKING OTHER PROVISIONS RELATED THERETO; AND PROVIDING FOR THE EFFECTIVE DATE THEREOF. +sss++s+++++sss+++++++s++++++++++s+++++s++s++s+ + +ssss +ss + + + +sssss +ss + + + + + + +sss WHEREAS, the General Manager of the Baytown Area Water Authority (`BAWA ") has submitted to BAWA's Board of Directors a budget estimate of the revenues of BAWA and the expense of conducting the affairs thereof for the ensuing fiscal year, beginning October 1, 2013, and ending September 30, 2014; and WHEREAS, the Board of Directors of BAWA (the `Board ") received the General Manager's estimate and held a public hearing thereon; and WHEREAS, after full and final consideration of the information contained in the proposed budget and the input received at the public hearing, it is the opinion of the Board that the budget attached hereto should be approved and adopted; NOW THEREFORE BE IT RESOLVED BY THE BOARD OF DIRECTORS OF THE BAYTOWN AREA WATER AUTHORITY: Section 1: That the Board of Directors of the Baytown Area Water Authority hereby adopts the budget, which is attached hereto as Exhibit "A" and incorporated herein for all intents and purposes for BAWA's 2013 -14 fiscal year. Section 2: This resolution shall take effect immediately from and after its passage by the Board of Directors of the Baytown Area Water Authority. INTRODUCED, READ and PASSED, by the affirmative vote of the Board of Directors of the Baytown Area Water Authority this the 2151 day of August, 2013. APPROVED AS TO FORM: a(AACIO RAMIREZ, SR., Gee el 1 Counsel R:UCe XFilm\BAWA \Rmolution12013WugwtWdop2013 -14 Budgadm FRENDA BRADLEY SMITH, President 17 -19 BAYTOWN S 17 -20 CITY OF BAYTOWN BAYTOWN S CRIME CONTROL AND PREVENTION DISTRICT (CCPD) 2013 -14 ADOPTED BUDGET 17 -21 BAYTOWN S 17 -?2 CRIME CONTROL AND PREVENTION DISTRICT (CCPD) BOARD DIRECTORS RIKKI WHEELER, President PORTER FLEWELLEN, Vice President SAMUEL BARKER, Director JAMES COKER, Director BRIAN MONTGOMERY, Director EMILY WALLACE, Director DR. CHRIS L. WARFORD, Director 17 -23 CITY OF BAYTOWN CCPD (POLICE) FUND 206 BUDGET SUMMARY Actual Budget Estimated Adopted 2011 -12 2012 -13 2012 -13 2013 -14 Revenues Sales Tax $ 1,336,559 $ 1,256,388 $1,462,221 $1,491,465 Interest Income 310 223 350 350 Total Revenues 1,336,869 1,256,611 1,462,571 19491,815 Expenditures Personnel 1,103,237 1,150,546 1,117,742 1,171,632 Supplies - 9,250 9,250 9,250 Services _ _ - _ Sundry - Other _ _ - _ Total Operating 1,103,237 1,159,796 1,126,992 1,180,882 Capital Outlay 99,424 207,388 207,388 435,896 Unforeseen/New Initiatives - - - 220,000 Total Expenditures 1,202,661 1,367,184 1,334,380 1,836,778 Excess (Deficit) Revenues Over Expenditures Working Capital - Beginning Working Capital - Ending 17 -24 134,208 (110,573) 128,191 (344,963) 340,751 474,959 474,959 603,150 $ 474,959 $ 364,386 $ 603,150 $ 258,187 CITY OF BAYTOWN DIVISION BUDGET WORKSHEET 2013 -14 20601 CCPD (Police) 48,000 Acct.# Account Name 16,800 Justification Amount PERSONNEL SERVICES 21240 71002 Regular Wages $ 800,832 71009 Overtime _ 71021 Health & Dental 150,975 71022 TMRS 147,593 71023 FICA 56,241 71028 Workers Compensation 15,991 TOTAL PERSONNEL SERVICES 191719632 SUPPLIES 72007 Wearing Apparel 9,250 Regular Uniform Issue - (14) officers & (1) sergeant @ $350 /ea. 5,250 Body armor vests, new and replacement, 5 @ $800 /ea. 4,000 TOTAL SUPPLIES 99250 TOTAL OPERATING 191809882 CAPITAL 576 84042 Machinery & Equipment 216,696 Replacement of MDT Computers in Patrol cars - 26 @ $3,320 86,320 (We have been able to take advantage of falling prices on MDT computers and can now purchase each one for $1,680 less titan last year. However, as the size of our patrol fleet increases, we will need additional MDTs. This year we are asking for 26 MD Ts at $3,320 per unit. Total line increase - $36,320) The Equipment listed below is necessary for the new patrol cars: In -Car Video Cameras - 8 @ $6,000 48,000 Light Bars & Siren Package - 8 a $2,100 16,800 Headlight and Taillight Flashers - 8 @ $100 per car 800 Rear Deck LED Lights - 2 per vehicle - 16 a, $140 21240 Front and rear LED hideaway lights - 8 @ $280 2,240 LED License plate lighting - 2 per vehicle - 16 @ $80 1,280 Push Bumpers w /LED lights - 8 @ $650 5,200 Side mounted emergency LED lighting sets - 8 @ $650 5,200 Vehicle Consoles w /Computer Mounts - 8 @ $1,500 129000 (New consoles will be needed for newer cars.) Conversion kits to allow older consoles to fit in new unit 8 @ $200 - (Line decreased by $800 - Conversion kits no longer needed.) Prisoner Partitions - 8 sets @ $900 7,200 Gun Rack for Prisoner Partition - 8 @ $275 2,200 Window Barriers - 8 sets @ $200 1,600 Police Graphics Package - 8 @ $390 3,120 Wiring and Terminals to build patrol cars, 8 @ $150 1,200 Brake Light Cut Off Relays - 8 @ $72 per unit 576 Motorola Remote Retrofit Kit, 8 @ $290 2,320 Emergency LED road side Flares for each new Patrol unit 8 @ $150 1,200 17 -25 CITY OF BAYTOWN DIVISION BUDGET WORKSHEET 2013 -14 20601 CCPD (Police) Acct.# Account Name Justification Amount Radar with front and rear antennas 8 @ $2150 (Not previously budgeted.) 84043 Motor Vehicles Full -Size Patrol Vehicles, 8 @ $27,400 (Cost of Patrol vehicles increased by $500 each & we will now purchase them with rear parking assist sensors for $400 each. Backing sensors should signif7cantly reduce the number of fleet accidents that occur while backing. Total increase - $900 per car) TOTAL CAPITAL OUTLAY CONTINGENCY 99002 Unforeseen /New Initiatives Allowance for possible salary increase Contingency money (Requires Board approval to spend or transfer) TOTAL CONTINGENCY TOTAL - YEAR 2014 CCPD 17 -26 17,200 219,200 219,200 435,896 220,000 120,000 100,000 220,000 $ 198369778 RESOLUTION NO. 30 A RESOLUTION OF THE BOARD OF DIRECTORS OF THE BAYTOWN CRIME CONTROL AND PREVENTION DISTRICT ADOPTING A BUDGET FOR TIME ENSUING FISCAL YEAR, BEGINNING OCTOBER I, 2013. AND ENDING SEPTEMBER 30, 2014, IN ACCORDANCE WITH CHAPTER 363 OF THE TEXAS LOCAL GOVERNMENT CODE AND THE ALTERNATIVE PROCEDURES ADOPTED BY THE DISTRICT; MAKING OTHER PROVISIONS RELATED THERETO; AND PROVIDING FOR THE EFFECTIVE DATE THEREOF. w+ttt rtrtttttt t+t wwrtrttt rtt www+ wrtrtrtrt+tt rt+++t++t+ rtt++++++ tt + + +t +wtttwtt +wt +ttrtttt + +w + +t +rtt WHEREAS, the General Manager of the Baytown Crime Control and Prevention District (the "District ") has submitted to the District a budget estimate of the revenues of the District and the expense of conducting the affairs thereof for ensuing fiscal year, beginning October 1, 2013, and ending September 30, 2014, being the third of five years of the sales and use tax authorization, and which said estimate contains all information as required by Chapter 363 of the Texas Local Government Code; and WHEREAS, the Board of Directors of the District (the 'Board ") has received the General Manager's estimate and held public hearings thereon as provided by both Chapter 363 of the Texas Local Government Code and the alternative procedures adopted thereunder. and WI IEREAS, after full and final consideration of the information contained in the proposed budget and the input received at the public hearings, it is dte opinion of the Board that the budget attached hereto should be approved and adopted; NOW THEREFORE BE IT RESOLVED BY THE BOARD OF DIRECTORS OF THE BAYTOWN CRIME CONTROL AND PREVENTION DISTRICT: Section I: That the Board of Directors of the Baytown Crime Control and Prevention District hereby adopts the budget, which is attached hereto as Exhibit "A" and incorporated herein I'or all intents and purposes, for the District's 2013 -14 fiscal year. Section 2: That the Secretary of the Baytown Crime Control and Prevention District is hereby ordered to submit for and on behalf of the Board of Directors the budget adopted in Section I to the City Council of the City of Baytown not later than the tenth (10d') day after the date hereof. Section 3: This resolution shall take effect immediately from and after its passage by the Board of Directors of the Baytown Crime Control and Prevention District. INTRODUCED, READ and PASSED by the affinnative vote of the Board of Directors of the Baytown Crime Control and Prevention District, this the 9'" day of July, 2013. APPROVED AS TO FORM: RIKKI WHEELER, President ACIO RAMIREZ, SR., G al Counsel R 1Kumn \Pilo \City CoundWrime Control & Prmiltion DisnieNtoolmionA ?a13VuhvUdoptFY2013- laBudget.doc 17 -27 BAYTOWN S 17 -28 CITY OF BAYTOWN BAYTOWN S FIRE CONTROL, PREVENTION AND EMERGENCY MEDICAL SER VICE DISTRICT (FCPEMSD) 2013 -14 ADOPTED BUDGET Amended 913113 17 -z9 FIRE CONTROL, PREVENTION AND EMERGENCY MEDICAL SERVICES DISTRICT (FCPEMSD) BOARD DIRECTORS BRENDA BRADLEY SMITH, President JOHN ADKINS, Vice President GERALD BALDWIN, Director LOVELLA DESORMEAUX, Director ADELINA GOMEZ, Director MAURICE WATTS, Director KIMBERLEE WHITTINGTON, Director 17 -30 BAYTOWN S CITY OF BAYTOWN FIRE - EMS SPECIAL DISTRICT FUND 207 BUDGET SUMMARY Actual Budget Estimated Adopted 2011 -12 2012 -13 2012 -13 2013 -14 Revenues 233,805 195,459 209,048 1891,176 Sales Tax $1,340,991 $1,284,112 $1,440,100 $1,469,000 Interest Income 1,083 825 725 725 Contingency Total Revenues 15342,074 1,284,937 1,440,825 1,469,725 Expenditures 1,211,867 1,344,912 1,267,899 1,844,814 Personnel 105,757 199,453 108,851 635,638 Total Operating 105,757 199,453 108,851 635,638 Capital Outlay 233,805 195,459 209,048 1891,176 To Capital Replacement Fund 400,000 400,000 400,000 400,000 To Capital Improvement Prg 472,305 550,000 550,000 600,000 Contingency - - - 20,000 Total Expenditures 1,211,867 1,344,912 1,267,899 1,844,814 Excess (Deficit) Revenues Over Expenditures 130,207 (59,975) 172,926 (375,089) Working Capital - Beginning 812,835 943,042 943,042 1,115,968 Working Capital - Ending $ 943,042 $ 883,067 $1,115,968 $ 740,879 17 -31 CITY OF BAYTOWN FIRE - EMS SPECIAL DISTRICT FUND 207 SPECIAL DISTRICT - FIRE - 20701 Actual Budget Estimated Base Adopted 2011 -12 2012 -13 2012 -13 2013 -14 2013 -14 Expenditures 400,000 400,000 400,000 400,000 400,000 71002 Regular Wages $ 72,942 $ 75,173 $ 75,503 $ 142,400 $ 142,400 71021 Health & Dental 8,582 9,150 8,525 20,130 20,130 71022 TMRS 13,877 14,345 14,178 27,571 27,571 71023 FICA 5,578 5,677 5,758 11,033 11,033 71028 Workers Comp 1,178 11383 1,356 2,304 2,304 71041 Allowances 3,600 3,600 3,531 7,200 75200 71051 Non - Recurring Bonus - - - - - 71043 Employee Incentives - - - - 425,000 Personnel 105,757 109,328 108,851 210,638 635,638 Total Operating 105,757 109,328 108,851 210,638 635,638 80001 Furniture & Equip <$5,000 2,495 - - - - 84042 Machinery & Equipment - - - 61,000 612000 84043 Motor Vehicles - - - 100,000 100,000 84045 Radio & Testing Equipment - 28,176 28,015 28,176 28,176 Total Capital 2,495 28,176 28,015 189,176 189,176 91350 To Capital Replacement Fund 400,000 400,000 400,000 400,000 400,000 91351 To Capital Improvement Prg 472,305 550,000 550,000 600,000 600,000 Total Transfers Out 872,305 950,000 950,000 1,000,000 1,000,000 99002 Unforeseen/New Initiatives - - - 20,000 20,000 Total Contingency - - - 20,000 20,000 Total Expenditures $ 980,557 $1,087,504 $1,086,866 $1,419,814 $1,844,814 17 -32 CITY OF BAYTOWN FIRE - EMS SPECIAL DISTRICT FUND 207 SPECIAL DISTRICT - EMS - 20702 Actual Budget Estimated Adopted 2011 -12 2012 -13 2012 -13 2013 -14 Expenditures 71002 Regular Wages $ - $ 64,272 $ - $ - 71021 Health & Dental - 9,150 - - 71022 TMRS - 11 ,704 - - 71023 FICA - 4,917 - - 71028 Workers Comp - 82 - - Personnel - 90,125 - - Total Operating - 90,125 - - 80001 Furniture & Equip <$5,000 7,871 13,141 13,141 - 84042 Machinery & Equipment 41,263 69,142 69,142 - 84043 Motor Vehicles 182,176 85,000 98,750 - Total Capital 231,310 167,283 181,033 - Total Expenditures $ 231,310 $ 257,408 $ 181,033 $ - 17 -33 CITY OF BAYTOWN DIVISION BUDGET WORKSHEET 2013 -14 20701 Special District - Fire Acct.# Account Name Justification Amount 7100 Personnel Services 71002 Regular Wages 142,400 No Net Increase; combined division 20702 for all personnel services 71021 Health And Dental Ins 20,130 Increased Health Insurance 10% 71022 TMRS 27,571 Increased TMRS Phase In Rate per City Manager 71023 FICA 11,033 71028 Workers Compensation 2,304 71041 Allowances 7,200 71043 Employee Incentives Funds to staff 4th ambulance during peak hours - OT 425,000 TOTAL PERSONNEL SERVICES 635,638 8000 capital Outlay 84042 Machinery and Equipment 61,000 Zoll AED Program Battery and Pad Replacement 1,000 (2) Zoll X Series 12 Lead ECG with ETCO2, ,Oral Temp, SP02, Integrated WiFi and Bluetooth, USB ports for data upload, NIBP and CO Oximetery 60,000 No Net Increase; combined division 20702 84043 Motor Vehicles 100,000 12007 Frazer Type I 14' Generator Powered Module remounted on a 2014 Dodge 4500 Diesel chassis 100,000 No Net Increase; combined division 20702 84045 Radio & Testing Equipment 28,176 Drop In Chargers for Portable Radios - Annual Replacement 2,000 Sigtronic Headsets (6) - Annual Replacement 2,500 Voice Amplifiers - Annual Replacement 2,500 Scott Hazmat Radio Interface Houston Spec (8) - Annual Replacement 13,576 Portable Radios (2) 154 MHZ - Annual Replacement 7,600 TOTAL CAPITAL 189,176 9000 Other Financing Uses 91350 To Gen Capital Proj Fund 400,000 Fire Technology and Capital Equipment -Fire Apparatus 400,000 91351 To Capital Improvemnt Prg 600,000 Construction of Fire Training Facility 500,000 Radio Equipment for Communications (Transfer to CIPF Fund) 100,000 Increased $50,000 relating to Make It In America Grant TOTAL TRANSFER OUT 1,000,000 Contingency 99002 Unforeseen/New Initiatives 20,000 Allowance for holiday and possible salary increase 20,000 TOTAL CONTINGENCY 20,000 TOTAL FCPEMSD 1,844,814 20702 Special District - EMS No Net decrease for 20702; combined into 20701 17 -34 RESOLUTION NO. 30 A RESOLUTION OF THE BOARD OF DIRECTORS OF THE BAYTOWN FIRE CONTROL, PREVENTION, AND EMERGENCY MEDICAL SERVICES DISTRICT AMENDING THE BAYTOWN FIRE CONTROL, PREVENTION, AND EMERGENCY MEDICAL SERVICES DISTRICT'S FISCAL YEAR 2013 -2014 BUDGET IN ORDER TO REPROGRAM FUNDS FROM WORKING CAPITAL TO EMPLOYEE INCENTIVES FOR OVERTIME EXPENSES; AND PROVIDING FOR THE EFFECTIVE DATE THEREOF. BE IT RESOLVED BY THE BOARD OF DIRECTORS OF THE BAYTOWN FIRE CONTROL, PREVENTION, AND EMERGENCY MEDICAL SERVICES DISTRICT: Section 1: That the Board of Directors of the Baytown Fire Control, Prevention, and Emergency Medical Services District hereby amends the Baytown Fire Control, Prevention, and Emergency Medical Services District's Fiscal Year 2013 -2014 budget to reprogram FOUR HUNDRED TWENTY -FIVE THOUSAND AND NO 1100 DOLLARS ($425,000.00) from Working Capital to Employee Incentives for overtime expenses, as more particularly described in Exhibit "A," which is attached hereto and incorporated herein for all intents and purposes. Section 2: This resolution shall take effect immediately from and after its passage by the Board of Directors of the Baytown Fire Control, Prevention, and Emergency Medical Services District. INTRODUCED, READ and PASSED by the affirmative vote of the Board of Directors of the Baytown Fire Control, Prevention, and Emergency Medical Services District on this the 3`d day of September, 2013. APPROVED AS TO FORM: 4N"ACIO RAMIREZ, SR , eneral Counsel BRENDA BRADLEY SM I , President RAKamnWil"Tity Co=ffim Control, Prevention and Emagcncy Medical Services Diswgt .,o lalia ns2013lScptemberdtepruynzmmingFircO %vnimc.doc 17 -35 BAYTOWN S 17-36 BAYTOWN MUNICIPAL DEVELOPMENT DISTRICT (MDD) 2013 =14 ADOPTED PROJECTS BUDGET BAYTOWN s FISCAL YEAR ENDING SEPTEMBER 30, 2014 17 -37 BAYTOWN MUNICIPAL DEVELOPMENT DISTRICT (MDD) 2013 -14 ADOPTED PROJECTS BUDGET FISCAL YEAR ENDING SEPTEMBER 30, 2014 Robert D. Leiper Ignacio Ramirez Louise Richman Leticia Brysch 17 -38 General Manager General Counsel Finance Officer Assistant Secretary BAYTOWN MUNICIPAL DEVELOPMENT DISTRICT DIRECTORS STEPHEN H. DONCARLOS, President SCOTT SHELEY, Vice President REGGIE BREWER, Secretary BRANDON CAPETILLO, Director GARY ENGLERT, Director MARY HERNANDEZ, Director ROBERT C. HOSKINS, Director DAVID P. JIRRELS, Director DAVID MCCARTNEY, Director MERCEDES RENTERIA III, Director TERRY SAIN, Director 17 -39 MUNICIPAL DEVELOPMENT DISTRICT August 1, 2013 President and Directors of the Municipal Development District Board I am pleased to present the adopted 2013 -14 budget for the Baytown Municipal Development District (MDD). The 2013 -14 budget year promises to be another outstanding year for growth and economic development in the Baytown area. Home sales are improving, commercial development is continuing and recently announced industrial expansion projects will keep Baytown moving forward. We look forward to reviewing this budget with you in the coming months. Listed below are the highlights of revenues and expenditures. Revenues — Based on current year sales tax receipts we anticipate revenues to increase in the next fiscal year. Sales tax revenue for 2013 -14 is projected at $5,441,000 which is a 2% increase over current year estimated collections. Along with interest income and loan repayments total revenues for 2013 -14 are projected at $5,500,950. Expenditures - The MDD projects for funding all play a significant role in the economic development and quality of life in our City. The allocations for projects in 2013 -2014 are classified in one of the following three (3) priorities: o Priority: Projects or expenditures designed to promote new or expanded business activity that create or retain primary jobs: Development of New and Expansion of Existing Businesses and Industry Economic Development Foundation — Basic Service ➢ Economic Development Foundation — Special Projects ➢ Property Acquisition for Economic Development o Priority: Projects which provide infrastructure for economic development: Land Acquisition for New Thoroughfares City Gateway Project (new) State Infrastructure Bank Loan Repayment — Decker Dr to SH 146 S Flyover Texas Avenue Streetscape Project ➢ Downtown Quiet Zone (new) Cost Share with Developers for Upsizing Utilities Northeast Wastewater Treatment Plant — Debt Service to fund 60% of design and construction r West District Plant Expansion — Debt Service to fund 60% of design; 50% of construction 17 -40 o Priority: Projects that improve a community's quality of life, including parks, athletic facilities, etc: ➢ Aquatics Facility — Support for Capital Projects ➢ Pirates Bay Waterpark Expansion Debt Service ➢ Baytown Sports League Improvements ➢ Goose Creek Trail Phases V and VI (new) ➢ Land Acquisition — Future Parks ➢ Sports Complex Improvements — Parking, Fields and Lighting ➢ Pelly and Central Little League Parks (new) ➢ Tabbs Bay Cleanup (new) Median Beautification Crew ➢ Community Service Supervisor (new) ➢ Roseland Park Improvements (new) ➢ Roseland Park Locomotive (new) ➢ Jenkins / Holloway Park Improvements (new) ➢ Goose Creek Park Improvements (new) ➢ Allenbrook Park (new) ➢ Kayak Launch (new) Additional narrative on each of the foregoing projects is included in the "Major Budget Issues" section of the budget packet. Project administration costs of $300,000 are included to reimburse the General Fund for administrative, engineering and financial support of the MDD. There is no allocation for unforeseen /new initiatives this year. However, there are previously allocated funds to this account that are still available. These funds provide flexibility to allow the Board to utilize MDD funds to secure federal, state and local grant funds when available and to enhance and expand the impact that the MDD has on the economic development of the community as opportunities arise. It will also allow funding for unexpected or inflationary increases on project costs, if needed. We are excited about the economic development accomplishments in Baytown and look forward to continuing our growth and development into the future. Sincerely, Robert D. Leiper General Manager bras MUNICIPAL DEVELOPMENT DISTRICT MAJOR BUDGET ISSUES Fiscal Year 2013 -14 On May 5, 2001, in the general election, the citizens of the City of Baytown voted to authorize the creation of the Baytown Municipal Development District (MDD) and the imposition of a sales and use tax at the rate of one -half of one percent for the purpose of financing economic development and parks projects that provide economic benefit, diversify the economic base of the community and improve our quality of life. The board is composed of the Mayor, six council members and four at -large resident members. REVENUES — Based on current year sales tax receipts we anticipate revenues to increase in the next fiscal year. Sales tax revenue for 2013 -14 is projected at $5,441,000 which is a 2% increase over current year estimated collections. Along with interest income and loan repayments total revenues for 2013 -14 are projected at $5,500,950. EXPENDITURES — Included in this year's program are economic development projects and improvements in the areas of streets, drainage, sidewalks, signalization, utilities and parks. Generally, project costs may include functions such as services, construction or debt service on long -term construction projects. Project administration costs of $300,000 are included to reimburse the General Fund for administrative, engineering and financial support of the MDD. PROJECTS Development of New and Expansion of Existing Businesses and Industry A significant function of this budget allocation is the development of new and expansion of existing businesses. These projects are critically important in light of the State Implementation Plan's potential impact on the petro - chemical industry and underscore our need to diversify our economic foundation. $300,000 Economic Development Foundation — Basic Economic Development Services This provides continued funding for the basic economic development services contract with the Baytown AreaNVest Chambers County Economic Development Foundation (EDF). $200,000 Economic Development Foundation — Special Economic Development Projects The current MDD budget includes continued funding for a special projects contract with the EDF. The provisions of this contract are requested and approved on an annual basis. $100,000 Property Acquisition for Economic Development This allocation provides funding to purchase property that may become available to be used for future economic development purposes. $100,000 1742 Land Acquisition for new Thoroughfares Funds to purchase rights -of -way for roadway development or expansion. $100,000 City Gateway Monument Second gateway project at either the Hartman Bridge or at 1 -10 and Highway 146. $350,000 State Infrastructure Bank Loan Repayment — Decker Drive to Highway 146 S. Flyover The MDD financed a $1,000,000 loan from the Texas State Infrastructure Bank (SIB) for a Decker Drive to Highway 146 South flyover project. This funding, combined with matching funds from the November 2007 bond election, allowed for completion of the Decker Drive to Highway 146 South flyover. The current project funding eliminates the "braided" on and off ramps. The postponement of the construction of these ramps would have impaired mobility in the area. The State matched our $2 million contribution to provide the $4 million necessary to complete all elements of this flyover. Eligible projects must be on the state highway system and be included in the Statewide Transportation Improvement Plan. $148,957 Texas Avenue Streetscape Proiect The budget includes continued funding for either direct expenditures or match for grants in subsequent years to enhance streets and sidewalks for economic redevelopment, community identity and beautification in the public rights -of -way of Texas Avenue. The expenditures may include roadway improvements, utilities, streetlights, trees, crosswalks, street furniture, landscape plantings, etc. $150,000 Downtown Quiet Zone This project will establish a Train Quiet Zone in the downtown area; the driving force behind creating the Quiet Zone is the new Baytown Little Theatre that is planned at North Main and Texas Avenue. The train horn rule requires that all crossings located within a % mile of the Quiet Zone must be included. This means that the Quiet Zone could start at Gulf (Pruett is more than a % mile away) and end at Fayle (Ward is more than a % mile away). This will accomplish the goal of eliminating the train horn noise in the vicinity of the new theater. Fifty percent of this project is budgeted to be funded by the General Fund. $350,000 Economic Development Cost Share with Developers This funding allows the City to have the ability to upsize utility lines installed by developers to meet future water and sewer needs for undeveloped areas serviced by the same lines. $100,000 Northeast Wastewater Treatment Plant — Debt Service The confirmed growth and development within the City necessitated the design and construction of the Northeast Wastewater Treatment facility. The project is estimated at $28,500,000 with 60% ($17,100,000) of the funding from the MDD. The remaining 40% ($11,400,000) is funded from the Water and Sewer Fund. This allocation includes the current year principal and interest payment on multiple debt issuances by the Texas Water Development Board (TWDB) loan and Certificates of Obligation. $1,201,581 1743 West District Plant Expansion — Debt Service The construction to expand the facility with a new 4.0 million gallon per day (MGD) treatment facility is complete. This expansion increased the facility to 8 MGD. MDD has reimbursed the City for 60 %, or $1.2 million, of the design costs of approximately $2,000,000, which was authorized in the 2005 -06 and 2006 -07 budgets. The City issued Series 2008 Certificates of Obligation to finance the total construction costs of the project which is estimated at $27,600,000. MDD will provide 50% funding for the 20 year debt service. This allocation funds the current year debt service requirement. $1,002,966 Aquatic Facility — Debt Service The Aquatic Needs Analysis has been completed and a Master Plan has been produced to further define the development in this recreational area. The final report provided information on utilization, feasibility of construction, and project cost estimates for aquatic facilities. The 2007 -08 budget funded the Engineering and Design. Pirate's Bay Waterpark opened in 2010 and was funded with $4 million authorized in the November 2007 bond election and the issuance of $6 million in Certificates of Obligation in early 2010. MDD will fund the debt service on the $6 million in CO's. $427,738 Pirates Bay Waterpark Expansion Attendance and popularity continue to be greater than anticipated with the waterpark's capacity limiting tickets sales on a regular basis. The development of a multi - phased Pirates Bay Expansion Master Plan is in progress. MDD funding of the North Main water and sewer project debt service has been shifted to the Water and Sewer Fund to provide $5.5 million in MDD debt capacity to help fund the expansion. Construction on this project has started. $376,563 Baytown Sports League Improvements The City's four little league associations combined into one association prior to the 2013 season and consolidated league play across the city. The league no longer uses Westwood Park for games and has requested the third field at Central Little League (CLL) be lighted. Staff plans to salvage the existing MUSCO system used at Westwood Park and move to light the third field at CLL. Park crews also plan to replace all the bleacher boards at North Little League Park as well as having the metal frames re- galvanized to extend the life of the bleachers. $113,186 Goose Creek Trail Phases V and VI The goal of the Goose Creek Trail Phase V and VI is to connect Hutto Parkway to the Goose Creek Trail that currently ends at Goose Creek and Busch Terrace Parks. The project is divided into two phases. Phase V will connect the Hutto Parkway trail to the Animal Shelter and to Park Street. The project will include the actual construction of over 7,000 feet of 8 foot wide concrete trail. Phase VI will require engineering and possibly corps of engineers permits and will be included in a future budget request. The oversight and project management of this project including a bridge over Goose Creek will be handled by Parks and Recreation staff. $500,000 17-44 Land Acquisition — Future Parks This project provides funding to acquire future park land. This is a continued set -aside of funds to provide an allocation that would be used as land becomes available. $50,000 Sports Complex (Parking, Fields and Lic�htingZ This project provides for continued funding to be used as needed for park lighting, trails, parking and field improvements at the Sports Complex. $50,000 Pelly Park and Central Little League Park Family Picnic Shelters A large 4 table picnic shelter with large family size grill will be constructed at Pelly Park. A large 8 table picnic shelter with large family size grill will be constructed on the Memorial Drive side of Central Little League Park. Both shelters will be constructed by Parks and Recreation Department employees. $25,000 Tabbs Bay Cleanup This will continue the cleanup of Tabbs Bay of derelict abandoned piling. Over 700 piles were removed in 2013 with the aid of two General Land Office Coastal Management Program grants. However, in 2014 no funding is anticipated from GLO. MDD funding will continue the efforts to clean the bay. Staff plans to apply for a new grant in 2013, however, this grant will not be available until 2015. $100,000 Median Beautification Crew Initiated in 2013, this project continues funding of the Median Beautification Crew. The crew is responsible for the trimming and mowing maintenance of landscaping on Spur 330, Highway 146 and will be involved with the landscaping of Highway 146 between North Main and Garth Road scheduled for the fall of 2013. The crew also assists with maintenance of medians on Hutto, Baker and Alexander Drive. A new six foot out front mower is included in this budget. $128,800 Community Service Supervisor With the addition of the new Community Service Supervisor the court assigned community service worker crew can be "split" into two crews which will allow for additional litter abatement along the major roadways as well as additional mowing of City owned properties. This additional litter abatement will enhance the City's efforts of beautification and economic development by improving the visual perspective of the City. $82,100 Roseland Park Improvements This request will continue several park improvements at Roseland Park that were constructed in 2013. The improvement project will include the construction of a metal roof over the existing basketball court at Roseland. The project will also include a picnic shelter adjacent to the sand volleyball court and will provide lighting for the popular facility making it the city's first lighted sand volleyball court. $100,250 Roseland Park Locomotive The Roseland Park Southern Pacific Locomotive #895 was placed at Roseland Park in 1957. The 100 year old locomotive was refurbished in 1993 with a volunteer group headed by Miles, Inc. (now Bayer Corporation). The Roseland Park landmark has guarded the entrance to Roseland Park for over 56 years. The age of the locomotive and the salt water environment has led to the deterioration of the locomotive which is now in 17-45 need of major renovation work. The project includes the sand blasting, minor welding repairs along with high quality paint and sealer to protect the landmark. $59,825 Jenkins / Holloway Park Improvements The project will include several park improvements for the two connected parks including: • Holloway Park Tennis Court Upgrade will include replacing the court lighting that will include resetting of light poles and replacement of the fixtures. The tennis court will also receive new black vinyl fencing. • Additional concrete ribbon around the basketball court and new post, backboard and rims. • Cary Bayou Trail improvements including an inch of decomposed granite and replacement of the decking of the two pedestrian bridges to 2 x 6 lumber. • Jenkins Dog Park Improvements including trash cans and new dog park equipment. • Redevelop the park restroom into a shelter. $98,632 Goose Creek Park Improvements This project will replace 585 feet of rusting guard rail with TxDOT quality pedestrian rail. The rail will match the existing Goose Creek trail rail located along the TxDOT constructed portions of the trail. The rusting guard rail is located on both sides of the handicap accessible trail near the Goose Creek Texas Avenue Bridge including the handrail along the bridge. The project will also include a concrete beam around the playground to keep playground mulch from washing over the trail during heavy rain events. $52,715 Allenbrook Park Allenbrook Park was developed in 1989. The park has suffered from a combination of poor soil conditions, the drought and major drainage issues. The project will replace several sections of the existing 5 foot wide trail, remove and replace the basketball court, post, backboards and goals and will include a new playground and recycled rubber fall surface. The Public Works Department will grade and redirect the existing drainage. $111,960 Kayak Launch Install ADA Accessible Kayak Launch at the Gray Wetlands Center boat ramp. Project Administration & Overhead 17-46 $25,000 $300,000 v J MUNICIPAL DEVELOPMENT DISTRICT (MDD) PROGRAM FUND BUDGET SUMMARY for Fiscal Year 2013 -14 Actual - forward Adopted Adjustments Total Allocation Estimated Carry-forward New Allocation Total Allocation 2011 -12 201142 2012 -13 2012 -13 2012 -13 2012.13 2012 -13 2013 -14 2013 -14 Beginning workin capital $ 5.548.473 $ 6,487,486 $ 1,714098 $ - $ 6487 486 $ 6 487 486 $ 5 595 376 $ 1,254 665 $ 5,595 376 Revenues Sales Taxes S 025 396 4,800 000 4,800,000 5 335 000 - 5441 000 5,441,000 Interest on Investments 6,244 5,000 - 5,000 6,606 5,000 5,000 Interest from TWDB Bonds for Debt Service 683,231 - Loan R !s 53,203 44,000 - 44,000 44.000 46,950 46.950 Interest on Loans 6198 3 900 3900 3 516 8,000 8,000 Total MDD Revenues 5,774,272 4 852 900 4,852,900 S 389122 5,500,950 5,500 9W Expenditures Economic Development Projects Development of New and Expansion of Existing Businesses and Industry 6,568 338,683 300,000 275,000 363,683 123,324 240,359 300,000 540,359 Econ Development Foundation - Basic Economic Development Services 200,000 200.000 200,000 200,000 200,000 200.000 Econ Development Foundation - Special Economic Development Projects 332,145 100,000 - 432,145 294 000 138,145 100,000 238,145 Econ Development Foundation - Special Economic Development P 'ects -SBRLF - 110,000 - - 110,000 - 110,000 110,000 ProAcquisition for Economic Development 1,500 377,303 100,000 477,303 53 327 423,976 100,000 523,976 Downtown Redevelopment Assistance - Baytown Little Theater - 500,000 500,000 - 500,000 500,000 Unified Land Development Code 1S 000 15,000 15,000 - 15,000 Subtotal 208,068 1,673,131 700,000 (275,000) 2,098,131 670,651 1,427,480 700 000 2127 480 Streets, Drainage, Sidewalks d Si nalization Pro acts - Baker Road Extension - Land Acquisition 5,027 150,000 155,027 155,027 - Land Acquisition for New Thoroughfares 763,000 100,000 150,000 713,000 - 713,000 100,000 813,000 City Gateway Pro - - - 350,000 350,000 North Main/Alexander Signal Synchronization 14,031 86,573 10,000 76,573 30,264 46,309 - 46,309 State Infrastructure Bank Loan Repayment Decker Dr to 146 South flyover $1 mm) 148,957 148,957 148,957 148,957 148,957 148,957 Texas Avenue - Streetscape Project 18,717 464,967 150,000 350,000 264,967 - 264,967 150,000 414,967 Downtown Quiet Zone - - 350,000 350,000 - 350.0001 350,000 Spring Park Ali nment 125,000 Signal -146 North and 1 -10 West - 275,000 275,000 275,000 Signal - Hutto and Rollingbrook - - 10,000 10,000 10,000 - Texas Avenue - Grant Project 17,948 - - - - Thoroughfare Master Plan 167,565 9,089 9.089 9,089 - Subtotal 492 218 1 328 656 398 957 275,000 2,002,63 628,337 1.374.276 748 957 2123,233 utility Projects Economic Oev. Cost Share with Developers to Upsize New Utilities - 782,655 100,000 200,000 682,655 - 682,655 100,000 782,655 NE WW Treatment Plant Debt Service (60% - 2005 & 2006 TWDB & 2006 CO's ) 1 195,193 1,199,079 - 1,199,079 1,199 079 1,201 581 1,201,581 N. Mainil -10 Utility W&S Debt Service - $4.5mm - 2007 CO's 345,541 - - West District Plant Expansion Debt Service - 50% - 2008 CO's 990,491 - 997,844 - 997,844 997,844 1,002 966 1,002,966 Upsize 1(ilgore Parkway Waterline 289,013 - - Hutto Lift Station 200,000 200,000 1U42�707 24,500 West District Plant Expansion 100 000 - - - Subtotal 2,920,238 782 655 2,296,923 - 3,079,578 2 3 2,304,547 3,011 702 Parks Projects Aquatics Master Plan Phase 1 & 2 Construction Debi Svc on $6mm 426,013 437,488 437,488 437,488 427,738 427,738 Pirates Bay Waterpark Expansion - Debt Service on $5.5mm 400,000 400,000 400,000 376,563 376,563 Baytown Sports League Improvements 8,040 26.145 50,000 76,145 60,591 15,554 113,186 128,740 Baytown Nature Center Entryway and Misc. ilmprovements 31,981 1 38,174 1 38,174 27.361 v 00 MUNICIPAL DEVELOPMENT DISTRICT MDD PROGRAM FUND BUDGET SUMMARY for Fiscal Year 2013 -14 Actual Ca -forward Adopted Adjustments Total Allocation Estimated Carry-forward New Allocation Total Allocation 201142 201142 201243 2012 -13 1 2012 -13 2012 -13 2012 -13 2013 -14 2013 -14 Goose Creek Stream - Trails, Docks and Picnic Shelters 35,633 165,239 - 165,239 - 135,239 135,239 Jenkins Park Bridges 2 180,801 - Goose Creek Trail Phases V and VI - - - - - 5w,000 500,000 Newcastle Park Improvements 15,068 - - - LwW Acquisition - Future Parks - 123,139 50,000 - 173,139 - 173,139 50,000 223,139 Sports Complex (Parking, Fields and Lighting) 47,963 77,670 125,000 202,670 196,823 5,847 50,000 55,847 Eddie Huron Park Phase 1 4,950 - - Pelly and Central Little League Parks 25,000 25,000 GLO / CMP Grant Match Tabbs Bay) - 54,000 54.000 108,000 108,000 - Tabbs Bay Cleanup 100,000 100,000 Basketball Court Cover - NC Foote & McElroy 73,550 75,000 75,000 75,000 - Eddie Huron Park Phase Il & III 92,689 175,000 175,000 175,000 - Duke Hill Quick Soccer 8,030 - - - - City Hall Courtyard Improvements Phase 1 & II 61,283 - 42,000 - 42,000 42,000 Median Beautification Crew - - 120,000 - 120,000 120,000 128,8W 128,800 Community Service Supervisor - - - - 82,100 82,100 Roseland Park Improvements - 100,000 100,000 100,000 100,250 100,250 Roseland locomotive Improvements 59,825 59,825 Jenkins/Holloway Park Improvements 98,632 98,632 Goose Creek Park Improvements 52,715 52,715 Hutto Greenway Median - - 500,000 - 500,000 500,000 Jenkins Park Disc Golf 25,000 25,000 25,000 - Alienbrook Park Improvements 111,960 111,960 k Launch 25.000 25,000 Irrigation System for Soccer Fields 40.000 40.000 40,000 - Wetlands Center Improvements - 2 556 2.558 2.558 - - Subtotal 914,735 486,925 2,193,488 2,680,413 2,309,821 329,779 2,301,769 2,631,548 Total MDD P 'acts 4,535,259 4,271,367 5 589 366 9,660,735 3,838,690 6 055,273 9,893 963 Other Project Administration and Overhead 300 ,000 300,000 300,000 - 300,000 300,000 Unforeseen/New Initiatives 502.021 - 502,021 502 021 502,021 Subtotal 300,000 502,021 300,000 - 802 ,021 ]595.376 502,021 300,000 802,021 Total MDD Expenditures 4,835,259 4,773,388 5 889 368 10,662,756 6,281,232 4 340 711 6,355 273 10,695,984 Revenues over under expenses 939,013 4,773,388 1,036,468 5,809,856 4,340,711 854,323 5,195,034 Ending working capital $ 6,487 486 $ 1.714.098 $ 677.630 $ $ 677,630.$ $ 1254 665 $ 400,342 $ 400,342 DEBT SERVICE PAYMENT RECAP Aquatics Master Plan Phase 1 & 2 Construction Debt Svc on $6mm 426,013 437,488 437,488 437,488 427,738 427,738 Pirates Say ion Debt Svc on $5.5mm - 400,000 400,000 400,000 376,563 376,563 State Infrastructure Bank Loan Repayment Decker Dr to 146 South flyover $1 mm 148,957 - 148,957 148,957 148,957 148,957 148,957 NE WW Treatment Plant Debt Service (60% - 2005 & 2006 TWDB & 2006 CO's ) 1195,193 - 1,199 079 1,199,079 1,199,079 1 201,581 1,201,581 N. Main/1 -10 Utility W &S Debt Service - $4.5mm - 2007 CO's 345,541 - West District Plant Expansion Debt Service - 509ii - 2008 CO's 990,491 - 997,844 997,844 997,844 1,002 966 1,002,966 Total Debt Service Payments $ 3106,195 Is - $ 3183 368 $ - $ 3183 368 $ 3183 368 $ - $ 3,157805,$ 3157 805 SUPPLEMENTAL INFORMATION INCLUDED FOR PLANNING PURPOSES 1749 MUNICIPAL DEVELOPMENT DISTRICT MOD PROGRAM FUND BUDGET SUMMARY - PROJECTED WORKING CAPITAL Fiscal Year 201344 Estimated revenue growth for projected years: 1.61ye Rev thru FYI Current Expenditures Carry- forward Adjusted Allocation Total Allocation Estimated Expenditures Carry- forward New Allocation Total Allocation Projected Projected Projected Projected Projected 2011 -12 2012 -13 201243 2012 -13 201243 2013 -14 201344 2014.16 2015 -16 2016.17 2017 -18 201849 Beginning BeginnIng working capital $ - $ 6,487,488 $ 1,714,098 $ 6,487,486 $ 6,487,486 $ 5,595,376 $ 1,254,665 $5.595,376 $ 400,342 $ 245,528 $ 549,890 $ 961,335 $ 1,440,727 Revenues Sales Taxes 38,216,835 4,800,000 4,800,000 5,335,000 - 5,441.000 5,441,000 5,523,000 5,606,000 5,690,000 5,775,000 5,862,000 Interest on Investments 1,352,408 5,000 5,000 6,606 - 5,000 5,000 5,000 5,000 5,000 5,000 5,000 Interest from TWDB Bonds for Debt Service 30,000 44,000 - - Contributions & Miscellaneous 247,410 3,900 47,9 00 47,516 - 54,950 54,950 20,000 20,000 20,000 20,000 20,000 Total MDD Revenues 39,846,653 - 4,852,900 4,852,900 5,389,122 5,500 950 5,500,950 5 548,000 5,631,000 5,715,000 5 800,000 5,887,000 Expenditures Economic Development Pro eats Development of New and Expansion of Existing Businesses and Industry 1,099,496 338,683 25,000 363,683 123,324 240, 359 300, 000 540, 359 300, 000 300.000 300,000 300,000 300,000 Econ Development Foundation - Basic Economic Development Services 1,300,000 - 200,000 200,000 200,000 200,000 200,000 200,000 200,000 200,000 200,000 200,000 Econ Development Foundation - Special Economic Development Projects 308,554 332,145 100,000 432,145 294,000 138,145 100,000 238,145 100,000 100,000 100,000 100,000 100,000 Econ Development Foundation - Special Economic Development Projects -SBRLF 100,000 110,000 110,000 - 110,000 - 110,000 Property Acquisition for Economic Development 621,197 377,303 MOOD 477,303 53,327 423,976 100,000 523,976 100,000 100,000 300,000 300,000 300,000 Downtown Redevelopment Assistance - Baytown Little Theater 500.000 - 500.000 - 500,000 500,000 - - Unified Land Development Code 37,500 15,000 15,000 - 15,000 15,000 - Subtotal 3,466,747 1,673,131 425.000 2,098,131 670,651 1,427,480 700,000 2,127,480 700,000 700,000 900,000 900,000 900,000 Streets, Drainage, Sidewalks & Si nalizadon Pro acts Baker Road Extension - Land Acquisition 113,792 5,027 150,000 155,027 155,027 - - Land Acquisition for New Thoroughfares 763,000 50,000 713,000 - 713,000 100,000 813,000 100,000 100,000 100,000 100,000 100,000 City Gateway Project ,000 350,000 350.000 - - - North Main/Alexander Signal Synchronization 780,778 86,573 10,000 76,573 30,264 46,309 - 46,309 - - - State Infrastructure Bank Loan Repayment Decker Or to 146 South fly over $1 mm 446,914 - 148,957 148,957 148.957 ,957 ;15 148,957 149,000 149,000 - Texas Avenue - Streetsca Project 305,243 464,967 200,000 264,967 264,967 ,000 414,967 150,000 150,000 150,000 150,000 150,000 Downtown Quiet Zone - 350,000 - 350,000 350,000 - - Signal -146 North and 1 -10 West 275,000 275,000 275,000 - - - Signal - Hutto and Rollin brook 10,000 10,000 10,000 - - - Texas Avenue - Grant Project 1,076,125 - - Thoroughfare Master Plan 123,346 9,089 9,089 9,089 - Subtotal 2,846,198 1,328,656 323,957 2,002,613 628,337 1,374,276 748,957 2,123,233 749,000 399,000 250,000 250,000 250,000 utility Projects Baker Road/North Main Sanitary Sewer Study & Construction 1,150,838 - - - - - Economic Dev. Cost Share with Developers to U size New Utilities 26,083 782,655 100,000 682,655 - 682,655 100,000 782,655 150,000 150,000 150,000 150,000 150,000 NE WW Treatment Plant Debt Service (60 %- 2005 & 2006 TWDB & 2006 CO's ) 6,067,580 - 1,199,079 1,199,079 1,199,079 1,201,581 1,201,581 1,201,581 1,208,315 1,214,694 1,218,123 1,225,217 N. Mainl1-10 Utility W &S Debt Service - ($4.5mm - 2007 CO's ) 1,411,769 - - West District Plant Expansion Debt Service - (50% - 2008 CO's ) 3,202,146 - 997,844 997,844 997,844 - 1,002,966 1,002,966 1,002,966 1,009,356 1,014,619 1,021,055 1,026,271 N. Main 11 -10 Utility 2ND Baptist Church 143,230 - - - U size Sewer Line - Cheddars 177,191 - - - Water & Sewer Extensions - Chambers Co 57,187 - - - - Upsize Water line -1223 East Freeway 172,155 - - - Hutto Lift Station 20.000 200,000 175,500 24500, 24 500 Subtotal 12,408,179 782,655 2,296,923 1 3,079,578 2.372,4231 707,155 1 2,304.547 3.011.702 2 354,547 2,367,671 2,379,313 29389,178 2401488 MUNICIPAL DEVELOPMENT DISTRICT MDD) PROGRAM FUND BUDGET SUMMARY - PROJECTED WORKING CAPITAL Fiscal Year 2013 -14 Estimated revenue growth for projected years: 1.5% Rev thru FYI Current Expenditures Carry- forward Adjusted Allocation Total Allocation Estimated Expenditures Carry- forward New Allocation Total Allocation Projected Projected Projected Projected Projected 2011 -12 2012 -13 201243 2012 -13 2012 -13 201344 2013 -14 2014-15 2015 -16 2016 -17 2017 -18 201849 Parks Pro acts Aquatic Master Plan Implementation: Engineering, Design and Construction 550,000 - - - Aquatics Master Plan Phase 1 & 2 Construction Debt Svc on $6mm 522,948 437,488 437,488 437,488 427,738 427,738 427,738 437,888 426,713 434,138 426,338 Pirates Bay Waterpark Expansion - Debi Service on $5.5mm 400,000 400,000 400,000 376,563 376,563 375,529 376,079 376,529 376,292 373,554 ,Baytown Sports League Improvements 437,015 26,145 50,000 76,145 60,591 15,554 113,186 128,740 25,000 25,000 25,000 25,000 25,000 Baytown Nature Center Entryway and Misc. Im vements 948,088 38,174 38,174 27,361 - Goose Creek Stream - Trails, Docks and Picnic Shelters 31,027 165,239 165,239 - 135,239 135,239 - Jenkins Park Bridges 2 37,813 - - Goose Creek Trail Phases V and %A - - 500,000 500,000 350,000 300,000 300,000 300,000 300,000 Jenkins Park Parking Lot 128,729 - Land Acquisition - Future Parks 34,942 123,139 173,139 173,139 50,000 50,000 50,000 50,000 50,000 50,000 Land Acquisition - Wayne Gray Park 100,000 - 50,000 - - _223,139 Land Acquisition - Jenkins Park Expansion 405,109 - - - - - Parks Master Plan Update 100,000 - - Skate Park Construction - Unidad Park 187,056 - - - - - Sports Complex (Parking, Fields and Lighting) 374,367 77,670 202,670 196,823 5,847 50,000 55,847 125,000 125,000 S ra rounds not specific 249,259 125,000 - - - 50,000 1 50,000 Eddie Huron Park Phase 1 104,050 - - - - - - Pelly and Central Little League Parks - - 25,000 25,000 - - - Bleacher Covers 142,433 - - - Unidad Park Trail 146,349 - - - - GLO / CMP Grant Match 54,000 108,000 108,000 - 54,000 54,000 54,000 54,000 54,000 Tabbs Bay Cleanup - 54,000 - - - 100,000 100,000 - Basketball Court Cover - NC Foote & McElroy - 75,000 75,000 - - - Eddie Huron Park Phase 11 & Ili - 75,000 175.000 175,000 - - - Duke Hill Quick Soccer 175,000 - - - - City Hall Courtyard Improvements Phase I & II 42,000 42,000 - - Median Beautification Crew - 42,000 120,000 120,000 128,800 128,800 120,000 120,000 120,000 120,000 120,000 Community Service Supervisor - 120,000 - - - 82,100 82,100 72,000 72,000 72,000 72,000 72,000 Roseland Park Improvements 100,000 100,000 100.2501 100,250 - Roseland Locomotive Improvements - 100,000 - - 59,825 59,825 - - - Jenkins / Holloway Park Improvements 98,632 98,632 Goose Creek Park Improvements - - - - 52,715 52,715 - - Hutto Greenwa Median - _ 500,000 500,000 - - Jenkins Park Disc Golf - 500,000 25,000 25,000 - - - - Allenbrook Park Improvements - - 25,000 - 111,960 111,960 Kayak Launch - 25,000 25,000 Irrigation System for Soccer Fields - 40,000 40,000 - - Wetlands Center Improvements 10,700 2,558 40,000 2,558 2,558 - - - Subtotal 4,509,885 486,925 2,193,488 2,680,413 2,309,821 329,779 2,301,769 2,631,548 1,599,267 1,559,967 1,474,242 1,481,430 1,420,892 Total MDD Projects 23.231 009 4,271,367 5,239,368 9,860,735 5,981,232 3,838,690 6,055,273 9,893,963 5,402,814 5,026,638 5003555 5,020,608 4,972,380 Other Project Administration and Overhead 1,787,500 - 300, 000 300, 000 300, 000 300, 000 300, 000 300, 000 300,000 1 300,000 300,000 300,000 Unforeseen/New Initiatives 22,704 502,021 - 502 021 502,021 502,021 - Subtotal 1 810 204 502,021 300.000 802,021 300,000 502,021 300,000 802,021 300 000 300,000 300,000 300,000 300,000 Total MDD Expenditures 25,041,213 4,773,388 5,539,368 10,662,756 6,281,232 4,340,711 6 355 273 10,695 984 5,702,814 5 326,638 5,303,555 5 320,608 5,272,380 Revenues over under expenditures 14,805,440 4,773,388 686,468 5,809,856 892,110 4,340,711 854,323 5,195,034 154,814 304,362 411,445 479,392 614,620 Ending working capital 1 $ 14,805,440 1 $ 1,714,098 $ 1,027.630 1 $ 677,630 1 $ 5,595,376 1 $ 1,254,665 1 $ 400,342 1 $ 400,342 1 $ 245,528 1 $ 549,890 1 $ 961,335 1 $ 1,440,727 1 $ 2,055 347 BAYTOWN MUNICIPAL DEVELOPMENT DISTRICT DETAIL DEBT AMORTIZATION SCHEDULES 17 -52 NE WW Treatment - $1292302000 - W &S Issue NE WW Treatment - $13,370,000 - W &S Issue Certificate of Obligation - TWDB (MDD portion-60%) Issue 1 of 2 $ 395169310 Series 2005 Date of Issue - February Date of Issue - March 1, 2005 Term - 20 Years Fiscal Interest Principal Total Total Debt Balance of Year Rate Due 2101 Interest for Fiscal Yr Principal 2006 1.35% $ 98,625 $ 99,219 $ 197,844 $ 3,417,685 2007 1.55% 105,200 97,738 202,938 3,312,485 2008 1.65% 110,460 73,009 183,469 3,202,025 2009 1.80% 117,035 71,088 188,123 3,084,990 2010 2.05% 123,610 68,927 192,537 2,961,380 2011 2.25% 130,185 88,995 219,180 2,831,195 2012 2.40% 138,075 85,873 223,948 2,693,120 2013 2.55% 145,965 82,355 228,320 2,547,155 2014 2.65% 153,855 78,456 232,311 2,393,300 2015 2.75% 163,060 74,175 237,235 2,230,240 2016 2.90% 172,265 69,435 241,700 2,057,975 2017 2.95% 181,470 64,261 245,731 1,876,505 2018 3.00% 191,990 58,656 250,646 1,684,515 2019 3.10% 202,510 52,589 255,099 1,482, 005 2020 3.15% 214,345 46,075 260,420 1,267,660 2021 2.00% 226,180 39,080 265,260 1,041,480 2022 3.30% 239,330 31,512 270,842 802,150 2023 3.35% 252,480 23,334 275,814 549,670 2024 3.45% 266,945 14,500 281,445 282,725 2025 3.50% 282,725 4,948 287,673 - $ 3,516,310 $ 1,224,226 $ 4,740,536 17 -52 NE WW Treatment - $1292302000 - W &S Issue Certificate of Obligation - (MDD portion-60%) $ 393219586 Series 2006A Date of Issue - February 9, 2006 Term - 20 Years Fiscal Interest Principal Total Total Debt Balance of Year Rate Due 2101 Interest for Fiscal Yr Principal 2007 5.875% $ 51,603 $ 212,562 $ 264,164 $ 3,269,983 2008 5.875% 111,353 144,811 256,164 3,158,630 2009 5.875% 116,785 138,109 254,894 3,041,845 2010 5.875% 122,217 131,089 253,306 2,919,628 2011 5.875% 127,649 123,749 251,398 2,791,979 2012 5.875% 133,081 116,090 249,171 2,658,898 2013 4.375% 139,871 109,121 248,991 2,519,028 2014 3.875% 145,302 103,246 248,548 2,373,725 2015 3.875% 152,092 97,484 249,576 2,221,633 2016 4.000% 160,240 91,332 251,572 2,061,393 2017 4.000% 167,030 84,787 251,817 1,894,363 2018 4.100% 175,178 77,855 253,033 1,719,185 2019 4.125% 183,325 70,483 253,809 1,535,860 2020 4.200% 191,473 62,681 254,154 1,344,387 2021 4.250% 199,621 54,418 254,039 1,144, 766 2022 4.300% 209,127 45,680 254,807 935,639 2023 4.350% 218,633 36,428 255,061 717,006 2024 4.400% 228,138 26,654 254,793 488,868 2025 4.400% 239,002 16,377 255,379 249,866 2026 4.450% 249,866 5,560 255,425 - $ 3,321,586 $ 1,748,516 $ 5,070,102 17 -52 BAYTOWN MUNICIPAL DEVELOPMENT DISTRICT DETAIL DEBT AMORTIZATION SCHEDULES 17 -53 NE WW Treatment - $1997009000 - W &S Issue Certificate of Obligation - MDD Portion Certificate of Obligation - TWD13 (MDD portion-60%) Issue 2 of 2 $ 109370,133 Series 2006B Date of Issue - May 1, 2006 Term - 20 Years Fiscal Interest Principal Total Total Debt Balance of Year Rate Due 2101 Interest for Fiscal Yr Principal 2007 5.500% $ 313,210 $ 405,618 $ 718,828 $ 10,056,923 2008 5.500% 394,802 326,865 721,667 9,662,121 2009 5.500% 405,330 315,863 721,193 9,256,791 2010 5.500% 415,858 304,468 720,326 8,840,933 2011 5.500% 429,018 292,532 721,550 8,411,915 2012 5.500% 442,178 279,896 722,074 7,969,737 2013 5.500% 455,338 266,430 721,768 7,514,399 2014 5.500% 468,498 252,224 720,722 7,045,901 2015 5.500% 484,290 237,214 721,504 6,561,611 2016 5.500% 500,083 221,339 721,422 6,061, 528 2017 5.500% 515,875 204,700 720,575 5,545,653 2018 5.500% 534,299 187,239 721,538 5,011,354 2019 5.500% 552,723 168,894 721,617 4,458,631 2020 5.500% 571,147 149,645 720,792 3,887,484 2021 5.500% 592,203 129,429 721,632 3,295,281 2022 5.500% 613,259 108,334 721,593 2,682,022 2023 5.500% 634,315 86,184 720,499 2,047,707 2024 5.500% 658,003 62,922 720,925 1,389,704 2025 5.500% 681,691 38,637 720,328 708,013 2026 5.500% 708,013 13,098 721,111 - 2028 4.500% $ 10, 370,133 $ 4,051,531 $ 14, 421, 664 - 17 -53 West District Plant Expansion - $29,5009000 - W &S Issue Certificate of Obligation - MDD Portion $ 1398609814 Series 2008 Date of Issue - February 15, 2008 Term - 20 Years Fiscal Interest Principal Total Total Debt Balance of Year Rate Due 211 interest for Fiscal Yr Principal 2008 $ - $ 262,640 $ 262,640 $ 13,860,814 2009 4.000% 413,475 561,311 974,786 13,447,339 2010 4.000% 434,619 544,349 978,968 13,012,720 2011 3.500% 458,112 527,640 985,752 12,554,608 2012 3.500% 479,255 511,236 990,491 12,075,353 2013 4.000% 505,097 492,747 997,844 11,570,256 2014 4.000% 530,940 472,026 1,002,966 11,039,316 2015 4.000% 559,131 450,225 1,009,356 10,480,185 2016 4.000% 587,323 427,296 1,014,619 9,892,862 2017 4.000% 617,863 403,192 1,021,055 9,274,999 2018 4.000% 648,404 377,867 1,026,271 8,626, 595 2019 4.000% 681,294 351,273 1,032,567 7,945,301 2020 4.000% 716,534 323,316 1,039,850 7,228, 767 2021 4.000% 754,122 293,903 1,048,025 6,474,645 2022 4.000% 791,711 262,987 1,054,698 5,682, 934 2023 4.125% 831,649 230,000 1,061,649 4,851,285 2024 4.250% 876,285 194,226 1,070,511 3,975,000 2025 4.250% 920,922 156,035 1,076,957 3,054,078 2026 4.400% 967,908 115,172 1,083,080 2,086,170 2027 4.500% 1,017,243 70,990 1,088,233 1,068,927 2028 4.500% 1,068,927 24,051 1,092,978 - $ 13,860,814 $ 7,052,483 $ 20,913,297 17 -53 BAYTOWN MUNICIPAL DEVELOPMENT DISTRICT DETAIL DEBT AMORTIZATION SCHEDULES Decker Dr to 146 Flyover - $1,000,000 - MDD Issue Texas State Infrastructure Bank Loan $ 1 Series 2008 1.00% 1.00% 2.00% Date of Issue - September 13, 2007 438,313 426,013 437,488 Term - 8 Years Fiscal Interest Principal Total Total Debt Balance of Year Rate Due 4115 Interest for Fiscal Yr Principal 2009 4.07% $ 108,257 $ 40,700 $ 148,957 $ 891,743 2010 4.07% 112,664 36,294 148,957 779,079 2011 4.07% 117,249 31,709 148,957 661,830 2012 4.07% 122,021 26,936 148,957 539,809 2013 4.07% 126,987 21,970 148,957 412,822 2014 4.07% 132,156 16,802 148,957 280,666 2015 4.07% 137,534 11,423 148,957 143,132 2016 4.07% 143,132 5,825 148,957 - 2024 4.00% $ 1,000,000 $ 191,660 $ 1,191,659 2,280,000 Aquatics Master Plan & Construction - $10,000,000 - GOIS Certificates of Obligation - Combined Tax & Revenue - Aquatics Portion $ 61030,000 Series 2010 Date of Issue - February 1, 2010 Term - 20 Years Fiscal Interest Principal Total Total Debt Balance of Year Rate Due 211 Interest for Fiscal Yr Principal 2010 $ - $ 84.635 $ 84,635 $ 6,030,000 2011 2012 2013 1.00% 1.00% 2.00% 235,000 225,000 240,000 203,313 201,013 197,488 438,313 426,013 437,488 5,795,000 5,570,000 5,330,000 2014 2.00% 235,000 192,738 427,738 5,095,000 2015 2.00% 250,000 187,888 437,888 4,845,000 2016 3.00% 245,000 181,713 426,713 4,600,000 2017 3.00% 260,000 174,138 434,138 4,340,000 2018 3.00% 260,000 166,338 426,338 4,080,000 2019 3.50% 280,000 157,538 437,538 3,800,000 2020 3.50% 280,000 147,737 427,737 3,520,000 2021 3.50% 295,000 137,674 432,674 3,225,000 2022 3.63% 300,000 127,074 427,074 2,925,000 2023 3.75% 320,000 115,637 435,637 2,605,000 2024 4.00% 325,000 103,137 428,137 2,280,000 2025 4.00% 345,000 89,737 434,737 1,935,000 2026 4.13% 350,000 75,619 425,619 1,585,000 2027 4.25% 375,000 60,431 435,431 1,210,000 2028 4.25% 380,000 44,387 424,387 830,000 2029 4.38% 410,000 27,344 437,344 420,000 2030 4.38% 420,000 9,187 429,187 - $ 6,030,000 $ 2,684,766 $ 8,714,766 17 -54 BAYTOWN MUNICIPAL DEVELOPMENT DISTRICT DETAIL DEBT AMORTIZATION SCHEDULES W &S Projects- $16,500,000 - COs Certificates of Obligation - Combined Tax & Revenue - Aquatics Portion $ 5,500,000 Series 2013 Date of Issue - March 26, 2013 Term - 20 Years Fiscal Interest Principal Total Total Debt Balance of Year Rate Due 211 Interest for Fiscal Yr Principal 2013 $ - $ 44.117 $ 44,117 5.500.000 2014 2.00% 216,667 159,896 376,563 5,283,333 2015 2.00% 220,000 155,529 375,529 5,063,333 2016 2.00% 225,000 151,079 376,079 4,838,333 2017 2.00% 230,000 146,529 376,529 4,608,333 2018 2.50% 235,000 141,292 376,292 4,373,333 2019 4.00% 240,000 133,554 373,554 4,133, 333 2020 4.00% 243,333 123,888 367,221 3,890,000 2021 4.00% 248,333 114,054 362,387 3,641,667 2022 2.50% 255,000 105,900 360,900 3,386,667 2023 2.50% 263,333 99,421 362,754 3,123,334 2024 2.50% 270,000 92,754 362,754 2,853,334 2025 2.63% 280,000 85,704 365,704 2,573,334 2026 3.00% 286,667 77,729 364,396 2,286,667 2027 3.00% 295,000 69,004 364,004 1,991,667 2028 3.13% 305,000 59,814 364,814 1,686,667 2029 3.13% 315,000 50,126 365,126 1,371,667 2030 3.25% 325,000 39,923 364,923 1,046,667 2031 3.25% 336,667 29,171 365,838 710,000 2032 3.30% 350,000 17,925 367,925 360,000 2033 3.38% 360,000 6,075 366,075 - $ 5,500,000 $ 1,903,484 $ 7,403,484 17 -55 RESOLUTION NO. 211 A RESOLUTION OF THE BOARD OF DIRECTORS OF THE BAYTOWN MUNICIPAL DEVELOPMENT DISTRICT ADOPTING A BUDGET FOR THE ENSUING FISCAL YEAR, BEGINNING OCTOBER 1, 2013, AND ENDING SEPTEMBER 30, 2014; AND PROVIDING FOR THE EFFECTIVE DATE THEREOF. t WWWWWWMtttttittttttttWtWWWWWWMMMMMttttMttttttttttttttMtttttttttttttttMttttttM BE IT RESOLVED BY THE BOARD OF DIRECTORS OF THE BAYTOWN MUNICIPAL DEVELOPMENT DISTRICT: Section 1: That the budget estimate of the revenues of the Baytown Municipal Development District and the expenses of conducting the affairs thereof for the ensuing fiscal year, beginning October 1, 2013, and ending September 30, 2014, as finally submitted to the Board of Directors by the General Manager of said District be, and the same is in all things, adopted and approved as the budget estimate of all the current expenses as well as the fixed charges against said District for the fiscal year beginning October 1, 2013, and ending September 30, 2014. A copy of the budget is attached hereto as Exhibit "A" and incorporated herein for all intents and purposes. Section 2: This resolution shall take effect immediately from and after its passage by the Board of Directors of the Baytown Municipal Development District. INTRODUCED, READ, and PASSED by the affirmative of the Board of Directors of the Baytown Municipal Development District this the I51 day of ugust, 2013. APPROVED AS TO FORM: G ACIO RAMIREZ, SR„ Gen ral unsel R1Kucn\Fi1d \City Council\Municipal Dcvcinpmcnt Districl\Rcsolulions\ 2013 \August\Adupt 13.14nudgadnc 17 -56 President BAYTOWN REINVESTMENT ZONE #1 FUND 216 BUDGET SUMMARY Uses of Funding Zone Adm. & Project Mgmt. Actual Adopted Estimated Adopted Legal Services 2011 -12 2012 -13 2012 -13 2013 -14 Sources of Funding 2,475 2,700 2,700 2,700 TIRZ Increment - City 646,523 663,139 746,754 810,257 TIRZ Increment - County 182,353 188,794 195,548 223,481 Investment Interest 1,825 500 750 750 Developer contribution - 175,000 175,000 700,000 Total Sources 830,700 1,027,433 1,118,052 1,734,488 Uses of Funding Zone Adm. & Project Mgmt. 12,713 5,000 6,000 6,000 Legal Services 8,102 3,700 17,619 11,000 Data Base Management 2,475 2,700 2,700 2,700 Accounting Services 2,750 6,000 3,500 Developer Payments 116,653 350,000 350,000 500,000 TIRZ Fees (rooftops) 99,331,039 70,800 70,800 75,800 Miscellaneous (3,419) 113,920,501 38,826,709 2009 Capital Improvements 2003 S 175,000 175,000 700,000 Debt Service 115,000 120,000 120,000 125,000 Interest on Bonds 108,388 50,888 98,325 94,875 Fiscal Agent Fees 3,338 5,000 2,500 2,500 City Services 86,550 33,157 37,338 40,513 To GOIS 1,913 2007 S 89,611,438 Total Uses 449,800 818,995 886,282 1,561,888 Excess (Deficit) Sources Over Uses 380,900 208,438 231,770 172,601 Working Capital - Beginning 501,800 882,700 882,700 1,114,470 Working Capital - Ending 882,700 1,091,138 1,114,470 1,287,071 17 -57 CITY OF BAYTOWN Historical Tax Increment Schedule Historical Tax Increment Schedule Historical Annexed Tax Increment Schedule Annual Taxable Cumulative Value Increment Value Increment 2005 Base Year S Taxable Value Annual Increment 2001 Base Year $ 50,492,180 S - 2008 S 99,331,039 24,237,247 2008 2002 S 49,297,930 (1,194,250) 113,920,501 38,826,709 2009 1,913 2003 S 59,132,610 8,640,430 47,890,956 2010 1,913 2004 $ 72,826,380 22,334,200 2004 Base Year $ 1,913 $ 2005 $ 73,907,237 23,415,057 2012 2005 1,913 2013 S 2006 $ 73,907,237 23,415,057 1,501 2006 1,913 2007 S 89,611,438 39,119,258 2007 1,913 - 2008 S 99,420,456 48,928,276 2008 1,913 2009 $ 113,856,490 63,364,310 2009 1,913 2010 S 123,327,769 72,835,589 2010 1,913 2011 $ 132,354,308 81,862,128 2011 1,523 (390) 2012 $ 141,333,339 90,841,159 2012 1,617 (296) 2013 S 152,698,582 102,206,402 1 2013 1,501 (412) 17 -57 HARRIS COUNTY Historical Tax Increment Schedule Historical Annexed Tax Increment Schedule laxable Annual Taxable Value Increment Value Annual Increment 2005 Base Year S 75,093,792 $ - 2005 Base Year S 1,913 $ 2008 S 99,331,039 24,237,247 2008 1,913 - 2009 $ 113,920,501 38,826,709 2009 1,913 2010 $ 122,984,748 47,890,956 2010 1,913 2011 $ 135,950,014 60,856,222 2011 1,523 (390) 2012 $ 133,742,385 58,648,593 2012 1,617 (296) 2013 S 148,787,787 73,693,995 1 2013 1,501 (412) 17 -57 BAYTOWN S 17 -58 CITY OF BAYTOWN CAPITAL IMPROVEMENT PROGRAM The Capital Improvement Program (CIP) Budget is the City's plan for the acquisition and construction of municipal public improvements. Projects included in the CIP program are usually expensive, non- recurring projects, which have a useful life spanning more than ten years. Project schedules and information presented in the City's annual budget represent the active and planned CIP projects. Capital Planning The Capital Planning process is an ongoing assessment of the needs of the community. The City has developed a comprehensive plan that provides the roadmap for new development and expansion. The departments submit capital project proposals that include both the cost of construction and recurring operational impact of the project to the operating budget. The projects are prioritized and ranked according to established criteria weighing such factors as public safety and welfare, regulatory compliance, economic development impact, and community needs and support. The CIP program is designed to maintain the City's infrastructure in accordance with the Texas Commission on Environmental Quality (TCEQ) guidelines and the City's objective to maintain infrastructure to a high standard. The public improvement projects will normally have a construction cycle or period from twelve to thirty-six months. Therefore, any impact to the operating budgets may not occur until the period(s) following the period in which construction was started. Capital Funding Funding for the current CIP program is provided primarily from three sources: I) issuance of General Obligation (GO) bonds, supported or repaid by ad valorem property taxes, 2) issuance of Revenue bonds or Certificates of Obligation (CO), supported or repaid by water and wastewater utility revenue, and 3) sales tax revenue from the Municipal Development District (MDD). Secondarily, projects may be funded from other funds, intergovernmental revenues, developer contributions and interest income. Effect on Operating Costs The annual effect on operating costs in the current projects has been estimated in the General Capital Improvement Program, Utility Capital Improvements Program and the MDD. The two most significant projects are the North Central Fire Station #7 and Baker Road Extension. The North Central Fire Station #7 and East Baker Road Extension are budgeted in the General Capital Improvement Program. The North Central Fire Station #7 will require additional personnel and operating costs. Additional manning, maintenance and operating costs are projected to be $1.4 million for the North Central Fire Station #7. BUDGET OVERVIEW The 2013 -14 CIP project summary and attached narratives are provided for information. These projects are part of the overall comprehensive CIP program, which includes utility system projects and other general public improvements projects. The 2013 -14 projects in the Utility CIP program will be financed through Certificates of Obligation and General Obligation Bonds will support the General CIP Program authorized by referendum. Projects funded either entirely or partially by the Municipal Development District (MDD) have been submitted to the MDD board for review and approval. 18 -1 The CEP Budget is designed to annually review the development and continuing maintenance of the City's infrastructure. The relationship between the assessed valuation, outstanding debt, annual debt service requirements and general government expenditures as illustrated provide a basis of project consideration and funding. Revisions and amendments may be incorporated into the plan as desired by City Council. General Capital Improvement Program Before any general obligation bonds can be sold to fund capital projects, they must first be authorized by voters. Generally, a process is followed by which the City Council appoints a Steering Committee that decides how much additional general obligation debt can be issued based on factors such as projected revenue increases or decreases, anticipated increases or decreases in property values, and the impact of future bond sales on the property tax rate. After the committee decides the amount of debt that could be issued, a process determining which projects to put before the voters is undertaken. This process usually involves input from City staff and the public about needed projects, and cost estimates are developed for each project. Once the projects and their costs are determined, the City Council calls for the bond election and the voters determine which propositions are approved. After voter approval, the City is authorized to sell the bonds (usually over a period of years) for the propositions approved by the voters. The City Council, Citizens and Administration agree that maintaining and improving the facilities and infrastructure within the City are vital to its growth and development. In the November 2007 bond election, a bond program totaling $79,975,000 was approved. The voters overwhelmingly approved five initiatives that will provide improvements in the following areas: streets; sidewalks; drainage; public safety; and parks, recreation and beautification. A total of $57.6 million dollars in General Obligation Bonds (GO's) have been sold to date ( $12.8 million in 2008, $14 million in 2011, $14 million in 2012 and $16.8 million in 2013) for the multi -year bond program. With the issuance of $14 million in GOs in 2011 -12 the City also took advantage of the low interest rate environment to refinance $18.3 million in bonds. In light of the continuing favorable interest rates the City plans to issue $11.4 million of GOs in 2013 -14. The City will continue to monitor and assess the cash flow of projects and as necessary adjust the project schedule. In 2008 -09, the tax rate impact to fund the debt service was $0.05 which was less than the $0.064 expected. A reassessment of the cash flow of projects related to Year Two and Year Three GO's led the City to defer approximately $12,600,000 of debt issuance until fiscal year 2011. This also allowed the deferring of related debt service costs, which in turn allowed the City to defer the associated tax increase. Future tax rate increases are anticipated however, they may be mitigated by the increases in assessed values related to new construction or increased values. While there will be no ad valorem tax increase associated with the budgeted 2013 -14 GO debt issuance, future issuances may require an increase. The following is a description of all the General CIP projects in the 2007 bond program and their estimated costs. General Capital Improvement Program Projects Summaries Streets & Sidewalks Improvements Street Improvements The continuation of the City's annual street rehabilitation program and a physical condition survey of City streets. The survey will determine the streets in the worst physical condition and will assist in determining the next streets to be rehabilitated. $30,000,000 Operating Impact: Operating maintenance costs are projected to be ,$350, 000. Matching Funds for Harris County and Texas Department of Transportation MDOT) Projects Matching funds for potential Harris County and TxDOT street and highway projects. $6,000,000 Operating Impact: TxDOT will absorb operating and maintenance costs. 18 -2 Sidewalks Near Parks and Schools Construct sidewalks near parks and schools. $500,000 Operating Impact: General Fund operating and maintenance costs are projected at $19,800. East Baker Road Extension Extending Baker Road and related utility, sidewalks and drainage improvements. $7,100,000 Operating Impact: General Fund operating maintenance costs are projected at $281, 000. Total Streets & Sidewalks Improvements $43,600,000 Drainage Improvements Drainage Improvements Install and upgrade drainage to mitigate street flooding and improve drainage conditions. $2,000,000 Operating Impact: Annual operating and maintenance costs are projected at $79,000 to be absorbed in General Fund. Total Drainage Improvements Public Safety Improvements $2,000,000 Northeast Fire Station #6 Construction of a Fire Station in the northeast area of the city. $3,006,600 Operating Impact. Personnel and operating maintenance costs were absorbed in the General Fund. Radio System Upgrade Upgrade to a digital radio system for police, fire and other emergency services. $4,250,000 Operating Impact. Reduction in annual maintenance of $31,400. Replacement or Expansion of EMS Station on South Main Replace or expand the EMS Station on South Main. $980,000 Operating Impact: Reduction of annual maintenance of $26,000. 911 Center and Fiber Upgades Construction of a 911 Center and expansion of the fiber optic network. $9,500,000 Operating Impact: Annual maintenance costs are projected at $285, 000. North Central Fire Station Construction of a Fire Station in the north central area of the City. $4,030,400 Operating Impact: Personnel and operating maintenance costs of $1.25 million were absorbed in General Fund. Public Safety Building Improvements Improvements to public safety buildings in the City. $600,000 Operating Impact: No impact to annual operating budget. Siren Replacement and Additions Replace warning sirens and add additional six sirens sites along the IH 10 corridor. $418,000 Operating Impact: No impact to annual operating budget. Total Public Safety Improvements $22,785,000 18 -3 Parks, Recreation and Beautification Improvements Aquatics Master Plans Phases 1, 2 & 3 The Aquatic Needs Analysis has been completed and a Master Plan has been produced to further define the development in this recreational area. The final report provided information on utilization, feasibility of construction, and project cost estimates for aquatic facilities. The 2007 -08 budget funded the Engineering and Design and construction began in early 2009 on a multi - million dollar aquatics facility. The project was funded with $4 million authorized in the November 2007 bond election and MDD is funding the debt service on the additional $6 million in CO's which also provided funding for the project; the Pirates Bay Water Park opened in Summer 2010. Operating Impact: Personnel and operating maintenance costs are $1.6 million, offset by user fees included in the Aquatics enterprise fund. Phase 2 includes the replacement of the NC Foote Pool and Phase 3 includes construction of a new sprayground park and splash pads. $9,300,000 Operating Impact: Operating and maintenance costs of $1.7 million will be funded by user fees in the Aquatics Fund. Park Land North of IH -10 Purchase of land north of IH -10 for future park site. $525,000 Operating Impact: General Fund annual maintenance costs are projected to be $10,500. Beautification Visual improvements to the gateways of the City and medians including Alexander Drive, Baker Road and Rollingbrook Drive. $1,005,000 Operating Impact: No further impact to the annual operating budget. Total Parks, Recreation and Beautification Improvements $10,830,000 Bond Issuance Costs $760,000 Total General Capital Improvement Program ,$79,975,000 Utility Capital Improvement Program The City of Baytown is the sole supplier of water and wastewater services in the city limits of the City of Baytown. The City accounts for all revenues and expenses of water and wastewater operations through a utility enterprise fund. This is classified as a proprietary fund, similar to the operation of a business. Revenues in the fund are generated by user fees, not property or sales taxes, which are separate and distinct from the General Fund of the City. The City also provides water and wastewater services in some areas of the City's extraterritorial jurisdiction (ETJ). Typically provision of utility services outside the City is pursuant to a contract with a municipal utility district. In 2003, the City Council adopted a policy defining its role in providing utility services outside the city limits. Due primarily to wastewater capacity concerns, this policy significantly limits any provision of utility services outside the City. In 2005, the City Council amended the policy to allow utility services to be provided to public educational institutions outside the city limits. Another capital improvement initiative seen as critical to the growth and development of the City is the utility infrastructure. Current and active projects detailed in this document represent over $137 million in improvements from 2002 through 2016. Projects in this category include development and redevelopment of wastewater treatment plants and lift stations; water and sewer line rehabilitation; line extensions; new and rehabilitation of water towers; and water well replacement. A reassessment of cash flows for these projects resulted in the deferral of debt issuance which deferred the related debt service. The City plans to issssue $11 million in Certificates of Obligation (COs) in 2012 -13. Additional ongoing projects that will improve the City's utility infrastructure include the hardening of lift stations and other water and sewer facilities throughout the City. These projects are funded by grants and are budgeted in excess of $12 million. During the budget process, the staff reviewed the current and future utility capital improvements and included additional items in the CIP. As an enterprise fund which operates on fees charged to customers, water and sewer rates may be increased as necessary to fund these much needed capital improvements. The following is a description of active and future Utility CIP projects and their estimated costs in the current program: Utilitv Capital Improvement Program Proiect Summaries Rehabilitation Projects Miscellaneous Rehabilitation and Emergencies Provides funding for an annual program for rehabilitation and emergency sewer repairs throughout the City. $16,000,000 Operating Impact: No impact to annual operating budget. Central District Wastewater Treatment Plant Rehabilitation Install bypass piping on influent head -works to prevent overflows during bar screen breakdowns, replace the 14- year -old mechanical bar screen and serpentex conveyor, replace administration building containing asbestos flooring and replace lift station motor control cabinet. $1,594,093 Operating Impact: Annual operating and maintenance costs are estimated to be $67,700. Central District Wastewater Treatment Plant Lift Station Replace the existing lift station. $7,900,000 Operating Impact: Operating and maintenance costs are projected at $335,550. West District Plant Expansion Expand the plant capacity in order to treat an additional four million gallons per day of sewage and provide additional capacity to allow for new development in the service area. $29,600,000 Operating Impact: Additional operating and maintenance costs are projected to be $1,257,250. Gulf Coast Lift Station Replace the existing lift station. $2,500,000 Operating Impact: Operational impact is estimated at $106,200.. Steinman Lift Station & Force Main $7,440,000 Rebuild the lift station to increase capacity, eliminate the bypass, and install a new force main. Operating Impact. Additional operating costs of $316, 000 is anticipated. Raccoon Lift Station Install new pumps and rehabilitation of existing wet well. $4,443,350 Operating Impact: Operating and maintenance costs are projected at $188,700. Garth Road Lift Station Install new pumps, piping, control panel, and rehabilitation of existing wet well. $2,300,000 Operating Impact: Additional maintenance costs are anticipated to be $97, 700. West Main Lift Station $1,500,000 Install new piping, control panel, rehabilitation of existing wet well, and move pumps to ground level. Operating Impact: It will improve service, but no operating impact. 18 -5 Cedar Bayou LyLichburg Lift Station Install new pumps, piping, control panel, and rehabilitation of existing wet well. $1,019,847 Operating Impact: Operating impact is projected at S43,300. Slauout Gullv Lift Station Install new pumps, rehab existing wet well, and move pumps to ground level. $300,000 Operating Impact: Maintenance and operation costs are projected to be an additional $6,400 annually. Hugh Wood Lift Station Increase wet well to accommodate a two -pump system. $300,000 Operating Impact: Maintenance and operation costs are negligible. Little Missouri Lift Station $800,000 Install new pumps, piping and control panel. Increase wet well to accommodate two -pump system. Reconstruct lift station above known flood plain. Operating Impact: Maintenance and operation costs are projected at $34, 000. McKinney Lift Station $500,000 Replace existing pump and install additional pump. Rehabilitate wet well, replace piping and control panel. Part of Sanitary Sewer Overflow Initiative. Operating Impact: It will improve service, but no operating impact Collection System Rehabilitation (including Allenbrook. Oakwood/Lee Heights, Pelly /Gulf Heights and Lakewood Subdivisions) $14,080,000 Replace 163,000 feet of 8 inch through 18 inch pipe utilizing the pipe bursting method. It will also include the rehabilitation and/or replacement of lift stations in various subdivisions. Operating Impact: As a betterment, operating and maintenance costs are expected to diminish by $598,000. Rehabilitation Force Main Rehabilitation Rehabilitate force main by using pipe bursting and/or open cut method. $500,000 Operating Impact: Maintenance costs are projected amounting to $10,600. Cedar Bayou Lift Station Investigative Study /Construction The study will investigate and determine the best solution to increase the pumping capacity of the lift station with implementation of the plan to follow. $2,100,000 Operating Impact: No impact to annual operating budget. Central Heights Subdivision Rehabilitation The rehabilitation will replace the existing 6 inch and 8 inch sanitary sewer mains. $642,500 Operating Impact: Operating and maintenance costs are expected to diminish by $20,400. Pinehurst Sanitary & Storm Sewer Rehabilitation The rehabilitation will replace the existing 6, 8 and 10 -inch sanitary sewer mains and along with the storm sewer piping. $4,900,000 Operating Impact: Additional operating and maintenance costs are projected at $52, 000. Water System Rehabilitation The replacement of existing cast iron, galvanized and asbestos cement pipes and construct a 12 inch water main along John Martin from I -10 to Lynchburg — Cedar Bayou Road. $9,087,000 Operating Impact: Additional operating and maintenance costs are anticipated at $193, 000. Total Rehabilitation Projects 18 -6 $107,506,790 System Improvement Projects Water Tower at Sports Complex The proposed one million gallon water tower will be located on the northeast corner of the Wayne Gray Sports Complex adjacent to the Republic of Texas Plaza. The tower will enhance the City's overall water system. $21400,000 Operating Impact: Operating and maintenance costs are projected to be $102, 000. Baker Road and Bavway Water Tower Rehabs The rehabilitation will replace the interior and exterior coating of the tower and repair the minor corrosion on the tower. $650,000 Operating Impact: No significant operating costs are anticipated. Water Line - Business Highway 146 - Goose Creek Bridge Replacement and upsizing of a water main that crosses the Goose Creek Bridge at Business Highway 146 and services all of Market Street. $300,000 Operating Impact: Additional operating and maintenance costs are projected at $14,500. Baker Road Water Well Replacement Construction of a ground water well to replace an existing, failed well that provides raw water to the City of Baytown in citywide emergencies. $1,800,000 Operating Impact: Operating and maintenance costs are projected at $173,800. Thompson Road Utility Relocation Relocation of existing municipal utilities in preparation for and coordination with a Harris County project for widening Thompson Road. BAWA contributed $500,000 funding for this project. $1,153,608 Operating Impact: It will improve service, but no operating impact. Total System Improvements Projects New Development /Other $6,303,608 North Main/IH -10 Utility This project will extend water and wastewater service along North Main Street from just north of Cedar Bayou Lynchburg Road to Wallisville Road, effectively opening up this area for future development. The project is almost complete and the easements have been acquired. The City issued Series 2007 Certificates of Obligation to finance the project. $4,500,000 Operating Impact: Operating and maintenance costs are anticipated amounting to $217,200. Bond Issuance Costs $1,747,000 Total New Development Projects /Other Total Utility Capital Improvement Program $6,447,000 18 -7 The Utility Capital Improvement Program provides for the issuance of various debt instruments to fund the projects. The following schedule depicts debt issues since fiscal year 2001 -02. Fiscal Year 2001 -02 2002 -03 2003 -04 2004 -05 2005 -06 2006 -07 2007 -08 2012 -13 Amount $ 5,415,000 $ 5,830,000 $11,980,000 $13,370,000 $31,930,000 $13,000,000 $29,500,000 $11,000,000 A capital improvement initiative seen as critical for the growth and development of the City is utility infrastructure. Current and active projects detailed in this document represent over $120 million in improvements from 2002 through 2017 with over $105 million completed to date. Projects in this category include development and redevelopment of wastewater treatment plants and lift stations; water and sewer line rehabilitation; line extensions; new construction and rehabilitation of water towers; and water well replacement. Wastewater Operations continues to address repairs to or replacement of private service lines through the Private Sewer Lines Inspection Program (PSLIP) initiated in 2007. As lines are inspected, homeowners are notified of required improvements and given one year to take corrective action. This program's continued success is critical to addressing the effects of inflow and infiltration within the sewer system. A reassessment of the cash flow of current projects and the utilization of residual bond funds and interest earnings allowed the City to fund many of the fiscal year 2009 and later projects without issuing additional debt. The City implemented a new rate structure in 2010 to generate the funding required for maintenance of the water and sewer systems in the City. The new rate structure is designed to equitably distribute the costs of service, and provide incentives for water conservation. The planned 5.85% water and sewer rate from the multi -year rate plan from the recent comprehensive Water & Sewer Utility Rate Study was not implemented for 2012 -13, but instead has been included in the 2013 -14 year. The objective of this study included a Revenue Sufficiency Analysis to ensure sufficient annual revenues over a multi- year projection period in order to meet financial requirements for operations and maintenance costs, capital improvements, new debt service expenses and provide adequate working capital reserves. The Revenue Sufficiency Analysis recommends another 5.85% increase effective with the first billing cycle in FY2015. The rate structure includes a "Customer Base Charge" of $3.42 per account for inside the City and $6.84 for outside the City for all customer types to recover the current costs of meter reading and maintenance, billing, and other customer service functions of the system. The "Base Facility Charge" is based upon meter size for all Non - Residential, Irrigation, and High- Volume User accounts and per physical dwelling unit for Single - Family and Multi- Family residential accounts. No monthly consumption allowance is included in the "Base Facility Charge." Single - Family Residential and Irrigation accounts are calculated using an inclining block, conservation rate structure. Residential sewer has a 12,000- gallon cap. 18 -8 The Water and Sewer Rates Table is depicted below. The following key planning assumptions have been used to evaluate the needs for rate adjustments: • Growth in the water and wastewater customer accounts of 1.25% per year. • Inflation factors as follows: 0 15% Rates Effective I" Rates Effective 1" Service Billing Cycle in Billing Cycle in Individually Metered Single-Family Residential FY2012 Oct. 2011 FY2014 Oct. 2013 Inside City 0 3% Other Operations Water Monthly Customer Charge $ 3.23 $ 3.42 Water Monthly Base Facility Charge $ 6.72 $ 7.11 Water consumption rates: Up to 2,000 gallons per unit $ 2.30 $ 2.43 Between 2,001 - 6,000 gallons per unit $ 5.00 $ 5.29 etween 6,001 - 12,000 gallons per unit $ 5.99 $ 6.34 Between 12,001 - 18,000 gallons per unit $ 7.80 $ 8.26 Use over 18,000 gallons per unit $10.14 $10.73 Sewer Monthly Customer Charge $ 3.23 $ 3.42 Sewer Monthly Base Facility Charge $ 6.72 $ 7.11 Sewer consumption rates: Up to 2,000 gallons per unit $ 2.32 $ 2.43 Between 2,001 - 12,000 gallons per unit $ 5.03 $ 5.29 Outside City Water Monthly Customer Charge $ 6.46 $ 6.84 Water Monthly Base Facility Charge $13.44 $14.23 Water consumption rates: Up to 2,000 gallons per unit $ 3.45 $ 3.65 Between 2,001 - 6,000 gallons per unit $ 7.49 $ 7.93 Between 6,001 - 12,000 gallons per unit $ 9.00 $ 9.53 Between 12,001 - 18,000 gallons per unit $11.70 $12.38 Use over 18,000 gallons per unit $15.21 $16.10 Sewer Monthly Customer Charge $ 6.46 $ 6.84 Sewer Monthly Base Facility Charge $13.44 $14.23 Sewer consumption rates: Up to 2,000 gallons per unit $ 3.48 $ 3.65 Between 2,001 - 12,000 gallons per unit $ 7.55 $ 7.93 Volume User Water consumption rate /1,000 gallons $ 3.68 $ 3.90 The following key planning assumptions have been used to evaluate the needs for rate adjustments: • Growth in the water and wastewater customer accounts of 1.25% per year. • Inflation factors as follows: 0 15% Health & Insurance 0 2% Salary Savings 0 10% Electric Service 0 5% Machinery, Equipment and Motor Vehicles 0 3% Salaries 0 3% Other Operations 0 1% Transfers • New and/or expanded programs. Raw Water Supply Cost - BAWA purchases raw water from the City of Houston. The raw water supply contract with the City of Houston is in effect through the year 2040, and sets the maximum amount of raw water to be delivered to the BAWA plant at 15.8 MGD without penalties. The surcharge for water purchased over the 15.8 MGD is nominal at this time. BAWA received notice of a rate increase (3.6 %) from $0.5944 to $0.6158 effective April 1, 2013. The 18 -9 annual rate adjustment is intended to help cover the City of Houston's cost increases that impact the provision of safe, clean drinking water and the collection and treatment of wastewater. This includes operational costs as well as the costs involved in repairing portions of the City of Houston system's aging infrastructure. The Baytown Water Authority (BAWA) rates increased 7.5% effective October 1, 2013. This increase will cover the increased cost of operations, including debt service, the purchase of raw water, and provide a reserve for future capital projects. • Planned Debt Issues: Any changes to the Utility CIP could impact future rates. Private Sewer Lines The City is experiencing inflow and infiltration (I &I) into its wastewater collection system from groundwater which causes the collection system and ultimately treatment facilities to exceed the capacity designed specifically for conveyance and treatment of wastewater. TCEQ has issued Notices of Violation for unauthorized discharges from the sanitary sewer collection system as a result of I &I into the system and mandated corrections. I &I problems result from defects in both public and private systems. The vast majority of this amount relates to public wastewater improvements. The City's Utility CIP identifies needed public system improvements but does not address private service lines. Homeowners are contributing significantly to I &I problems by not replacing broken or defective private sewer laterals between their homes and the City's system and by having uncapped clean outs or cross connections. The City Council expressed a desire to address I &I problems in the wastewater system by the repair of private service lines located between the public lines and the home. The I &I program started in fiscal year 2006 -07 funded by a program in the Water & Sewer Fund which sends out work crews to identify problem private lines through smoke testing and to notify the property owners of the need for repairs. In February 2007, City Council modified the City ordinance (Section 42 -63) to require a property owner to repair defective sewer services lines within 365 days after notification by the City and allows for a surcharge for noncompliance. Funds have been appropriated for low interest loans to assist certain I8 -10 City of Baytown Water and Sewer Rate Increases 16.009 o 15.00go 14.00°,b ----------------....-------------- 12.0040 ...... _— _-_ ----------------------- _ ----- _ 10.0040 — - - -- 8.0090 -- -7:5090- - - -- 7.00° ;0 7.00 0,� o 5.85% 5.85% 5.85% 5.85% 4.000ro - __.. _- - --.... ...... 2.0040 - - - -- -- ..._ ... .......... ......__ 0.00% 0.0010 2005 -06 2006 -07 2007 -08 2008 -09 2009 -10 2010 -11 2011 -12 2012 -13* 2013 -14 Adopted Adopted Adopted Adopted Eff.April Eff.Jan. MOM ECL Oct. 2010 2011 2011 (1st 2013(ist * No Increase for FY2012 -13 Billing Billing Cycle) Cycle) Private Sewer Lines The City is experiencing inflow and infiltration (I &I) into its wastewater collection system from groundwater which causes the collection system and ultimately treatment facilities to exceed the capacity designed specifically for conveyance and treatment of wastewater. TCEQ has issued Notices of Violation for unauthorized discharges from the sanitary sewer collection system as a result of I &I into the system and mandated corrections. I &I problems result from defects in both public and private systems. The vast majority of this amount relates to public wastewater improvements. The City's Utility CIP identifies needed public system improvements but does not address private service lines. Homeowners are contributing significantly to I &I problems by not replacing broken or defective private sewer laterals between their homes and the City's system and by having uncapped clean outs or cross connections. The City Council expressed a desire to address I &I problems in the wastewater system by the repair of private service lines located between the public lines and the home. The I &I program started in fiscal year 2006 -07 funded by a program in the Water & Sewer Fund which sends out work crews to identify problem private lines through smoke testing and to notify the property owners of the need for repairs. In February 2007, City Council modified the City ordinance (Section 42 -63) to require a property owner to repair defective sewer services lines within 365 days after notification by the City and allows for a surcharge for noncompliance. Funds have been appropriated for low interest loans to assist certain I8 -10 qualified homeowners with financing for the needed improvements. Specifically, if a private sewer line becomes damaged, defective or deteriorated to the extent that it admits earth or surface or subsurface water or permits the escape of effluents, the City, when it becomes aware of such condition, shall send notice by certified mail to advise the property owner that repairs must be made within 365 days after receipt of such notice. Economic Development Projects On May 5, 2001, in the general election, the citizens of the City of Baytown voted to authorize the creation of the Baytown Municipal Development District (MDD) and the imposition of a sales and use tax at the rate of one -half of one percent for the purpose of financing economic development projects that provide economic benefit and diversify the economic base of the community. The MDD has several projects underway that will play a significant role in the economic development and quality of life in the City. The projects include economic development improvements in the areas of streets, drainage, sidewalks signalization utilities and parks. The estimated costs are shown in the schedules following this summary and also included in the separate MDD budget document. The following is a description of all MDD 2013 -14 funded projects. PROJECTS Development of New and Expansion of Existing Businesses and Industry A significant function of this budget allocation is the development of new and expansion of existing businesses. These projects are critically important in light of the State Implementation Plan's potential impact on the petro- chemical industry and underscore our need to diversify our economic foundation. $300,000 Operating Impact: If successful, it could bring in additional sales and property taxes or payments in lieu -of -taxes for the City. Economic Development Foundation — Basic Service This provides continued funding for the basic economic development services contract with the Baytown Area/West Chambers County Economic Development Foundation (EDF). $200,000 Operating Impact: No impact to annual operating budget. Economic Development Foundation — Special Projects The current MDD budget includes continued funding for a special projects contract with the EDF. The provisions of this contract are requested and approved on an annual basis. $100,000 Operating Impact: No impact to annual operating budget. Propertcquisition for Economic Development This allocation provides funding to purchase property that may become available to be used for future economic development purposes. $100,000 Operating Impact: No impact to annual operating budget. Land Acquisition for new Thoroughfares Funds to purchase rights -of -way for roadway development or expansion. $100,000 Operating Impact: No impact to annual operating budget. City Gateway Monument Second gateway project at either the Hartman Bridge or at I -10 and Highway 146. $350,000 Operating Impact: Operating impact is negligible. State Infrastructure Bank Loan Reuayment — Decker Drive to Hiahwav 146 S. Flvover The MDD financed a $1,000,000 loan from the Texas State Infrastructure Bank (SIB) for a Decker Drive to Highway 146 South flyover project. This funding, combined with matching funds from the November 2007 bond election, allowed for completion of the Decker Drive to Highway 146 South flyover. The 18 -11 current project funding eliminates the "braided" on and off ramps. The postponement of the construction of these ramps would have impaired mobility in the area. The State matched our $2 million contribution to provide the $4 million necessary to complete all elements of this flyover. Eligible projects must be on the state highway system and be included in the Statewide Transportation Improvement Plan. $148,957 Operating Impact: No impact to annual operating budget. Texas Avenue Streetscape Project The budget includes continued funding for either direct expenditures or match for grants in subsequent years to enhance streets and sidewalks for economic redevelopment, community identity and beautification in the public rights -of -way of Texas Avenue. The expenditures may include roadway improvements, utilities, streetlights, trees, crosswalks, street furniture, landscape plantings, etc. $150,000 Operating Impact: No significant impact to annual operating budget. Downtown Quiet Zone This project will establish a Train Quiet Zone in the downtown areas, the driving force behind creating the Quite Zone is the Baytown Little Theater that is planned at North Main and Texas Avenue . The train horn rule requires that all crossing located within a'/4 mile of the Quiet Zone must be included, This means that the Quit Zone could start at Gulf (Pruett is more than a' /4 mile away) and end at Fayle (Ward is more than a' /4 mile away) This will accomplish the goal of eliminating the train horn noise in the vicinity of the new theater. Fifty percent of this project is budgeted to be funded by the General Fund. $350,000 Operating Impact: No impact to annual operating budget. Economic Development Cost Share with Developers This funding allows the City to have the ability to upsize utility lines installed by developers to meet future water and sewer needs for undeveloped areas serviced by the same lines. $100,000 Operating Impact: No significant impact to the operating budget. Northeast Wastewater Treatment Plant — Debt Service The confirmed growth and development within the City necessitated the design and construction of the Northeast Wastewater Treatment facility. The project is estimated at $28,500,000 with 60% ($17,100,000) of the funding from the MDD. The remaining 40% ($11,400,000) is funded from the Water and Sewer Fund. This allocation includes the current year principal and interest payment on multiple debt issuances by the Texas Water Development Board (TWDB) loan and Certificates of Obligation. $1,201,581 Operating Impact: Operating and maintenance costs are estimated at $51,000. West District Plant Expansion — Debt Service The construction to expand the facility with a new 4.0 million gallon per day (MGD) treatment facility is underway. This expansion will increase the facility to 8 MGD. MDD has reimbursed the City for 60 %, or $1.2 million, of the design costs of approximately $2,000,000, which was authorized in the 2005 -06 and 2006 -07 budgets. The City issued Series 2008 Certificates of Obligation to finance the total construction costs of the project which is estimated at $27,600,000. MDD will provide 50% funding for the 20 year debt service. This allocation funds the current year debt service requirement. $1,002,966 Operating Impact: Annual operating and maintenance costs are projected to be $42,600. Aquatic Facility — Debt Service The Aquatic Needs Analysis has been completed and a Master Plan has been produced to further define the development in this recreational area. The final report provided information on utilization, feasibility of construction, and project cost estimates for aquatic facilities. The 2007 -08 budget provided funding for the Engineering and Design. Pirate's Bay Waterpark opened in 2010 and was funded with $4 million authorized in the November 2007 bond election and the issuance of $6 million in Certificates of Obligation in early 2010. MDD will fund the debt service on the $6 million in CO's. $427,738 Operating Impact: No impact to the operating budget. 18 -12 Pirates Bay WateMark Expansion The waterpark's attendance and popularity continue to be greater than anticipated with the capacity limiting tickets sales on a regular basis. The development of a multi - phased Pirates Bay Expansion Master Plan is in progress. The MDD funding of the North Main water and sewer project debt service is being shifted to the Water and Sewer Fund to provide $4.5 million in MDD debt capacity to help fund the expansion. The 2012 -13 allocation will likely be used directly for design costs this year and then serve as debt service payments in the future budgets. Construction is expected to begin in the next 12 months. $376,563 Operating Impact: No impact to the operating budget. Baytown Sports League Improvements The City's four little league associations combined into one association prior to the 2013 season and consolidated league play across the city. The league no longer uses Westwood Park for games and has requested the third field at Central Little League (CLL) be lighted. Staff plans to salvage the existing MUSCO system used at Westwood Park and move to light the third field at CLL. Park crews also plan to replace all the bleacher boards at North Little League Park as well as having the metal frames regalvanized to extend the life of the bleachers. $113,186 Operating Impact: Operating and maintenance costs are estimated to be $11,300. Goose Creek Trail Phases V and VI The goal of the Goose Creek Trail Phases V and VI is to connect Hutto Parkway to the Goose Creek Trail that currently ends at Goose Creek and Busch Terrance Parks. The project is divided into two phases. Phase V will connect the Hutto Parkway trail to the Animal Shelter and to Park Street. The project will include the actual construction of over 7,000 feet of 8 foot wide concrete trail. Phase VI will require engineering and possible corps of engineer permits and will be included in a future budget request. The oversight and project management of this project including a bridge over Goose Creek will be handled by Parks and Recreation staff. $500,000 Operating Impact: Operating and maintenance costs are projected at $50, 000. Land Acquisition — Future Parks The project provides funding to acquire future parkland. This is a continued set -aside of funds to provide an allocation that would be used as land becomes available. $50,000 Operating Impact: No impact to annual operating budget. Sports Complex (Parking, Fields and Lighting,) The project provides for continued funding to be used as needed for park lighting, trails, parking and field improvements at the Sports Complex. $50,000 Operating Impact: No impact to annual operating budget. Pelly Park and Central little League Park Family Picnic Shelters A. large 4 table picnic shelter with a large family size grill will be constructed at Pelly Park. A large 8 table picnic shelter with large family size grill will be constructed on the Memorial Drive side of Central Little League Park. Both shelters will be constructed by Parks Recreation Department employees. $25,000 Operating Impact: Impact to the annual operating budget is negligible. Tabbs Bay Cleanup This will continue the cleanup of Tabbs Bay of derelict abandoned piling. Over 700 piles were removed in 2013 with the aid of two General Land Office Coastal Management Program grants. However, in 2014 no funding is anticipated from GLO. MDD funding will continue the efforts to clean the bay. Staff plans to apply for a new grant in 2013, however, this grant will not be available until 2015. $100,000 Operating Impact: No impact to annual operating budget 18 -13 Median Beautification Crew Initiated in 2013, this project continues funding of the Median Beautification Crew. The crew is responsible for the trimming and mowing maintenance of landscaping on Spur 330, Highway 146 and will be involved with the landscaping of Highway 146 between North Main and Garth Road scheduled for the fall of 2013. The crew also assists with maintenance of medians on Hutto, Baker and Alexander Drive. A new six foot out front mower is included in this budget. $128,800 Operating Impact: Costs are offset by TxDOT reimbursements for State roadways of $69,200. Community Service Supervisor With the addition of the new Community Service Supervisor the court assigned community service worker crew can be "split" into two crews which will allow for additional litter abatement along the major roadways as well as additional mowing of City owned properties. This additional litter abatement will enhance the City's efforts of beautification and economic development by improving the visual perspective of the City. $82,100 Operating Impact: No impact to annual operating budget. Roseland Park Improvements This request will continue several park improvements at Roseland Park that were constructed in 2013. The improvement project will include the construction of a metal roof over the existing basketball court at Roseland. The project will also include a picnic shelter adjacent to the sand volleyball court and will provide lighting for the popular facility making it the city's first lighted sand volleyball court. $100,250 Operating Impact: Operating and maintenance costs are projected to be $10, 000. Roseland Park Locomotive The Roseland Park Southern Pacific Locomotive #895 was placed at Roseland Park in 1957. The 100 year old locomotive was refurbished in 1993 with a volunteer group headed by Miles, Inc. (now Bayer Corporation). The Roseland Park landmark has guarded the entrance to Roseland Park for over 56 years. The age of the locomotive and the salt water environment has led to the deterioration of the locomotive which is now in need of major renovation work. The project includes the sand blasting, minor welding repairs along with high quality paint and sealer to protect the landmark. $59,825 Operating Impact: No impact to annual operating budget. Jenkins / Holloway Park Improvements The project will include several park improvements for the two connected parks including: • Holloway Park Tennis Court Upgrade will include replacing the court lighting that will include resetting of light poles and replacement of the fixtures. The tennis court will also receive new black vinyl fencing. • Additional concrete ribbon around the basketball court and new post, backboard and rims. • Cary Bayou Trail improvements including an inch of decomposed granite and replacement of the decking of the two pedestrian bridges to 2 x 6 lumber. • Jenkins Dog Park Improvements including trash cans and new dog park equipment. • Redevelop the park restroom into a shelter. $98,632 Operating Impact: Operating and maintenance costs are estimated at $9,860. Goose Creek Park Improvements This project will replace 585 feet of rusting guard rail with TxDOT quality pedestrian rail. The rail will match the existing Goose Creek trail rail located along the TxDOT constructed portions of the trail. The rusting guard rail is located on both sides of the handicap accessible trail near the Goose Creek Texas Avenue Bridge including the handrail along the bridge. The project will also include a concrete beam around the playground to keep playground mulch from washing over the trail during heavy rain events. $52,715 Operating Impact: No impact to annual operating budget. 18 -14 Allenbrook Park Allenbrook Park was developed in 1989. The park has suffered from a combination of poor soil conditions, the drought and major drainage issues. The project will replace several sections of the existing 5 foot wide trail, remove and replace the basketball court, post, backboards and goals and will include a new playground and recycled rubber fall surface. The Public Works Department will grade and redirect the existing drainage. $111,960 Operating Impact: Annual projected maintenance costs are insignificant. Kayak Launch Install ADA Accessible Kayak Launch at the Gray Wetlands Center boat ramp. $25,000 Operating Impact: No significant impact to annual operating budget. Project Administration and Overhead. Operating Impact: No impact to annual operating budget. $300,000 18 -15 BAYTOWN S 15 -16 Capital Improvement Program 2007 Approved by Voters on November 6, 2007, revisions: June 26, 2008; September 10, 2009; July 15, 2010; September 8, 2011; July 12, 2012; July 11, 2013 Proiected Costs at 5% Inflation Per Year Proposition 1 Base Project Proposition 2 22,785,000 Proposition 3 10,830,000 Proposition 4 7,100,000 O° Proposition 6 2,000,000 Issue Costs 760,000 $ 79,975,000 2007 Funding (To be Year 1 Year 2 Year 3 Year 4 Year 5 Year 6 Year 7 Year 8 Authorized Project j increased for Inflation FY 2007 -08 FY 2008 -09 FY 2009 -10 FY 2010 -11 FY 2011 -12 FY 201243 FY 2013 -14 FY 2014 -15 Total Issuance Costs n/a $ 126,000 $ 138,000 $ 173,000 $ 180,000 $ 143,000 $ 760,000 Street Improvements $ 30,000,000 $ 5,000,000 $ 5,000,000 $ 5,000,000 $ 5,000,000 $ 5,000,000 $ 5,000,000 $ 30,000,000 Northeast Fire Station $ 2,892,000 $ 600,000 $ 2,406,600 [occupy] $ 3,006,600 Radio System Upgrade $ 4,000,000 $ 1,000,000 $ 2,100,000 $ 1,150,000 $ 4,250,000 Matching Funds for Hams $ 6,000,000 $ 1,000,000 $ 5,000,000 $ 6,000,000 County and TxDOT Projects Construction of drainage $ 2,000,000 $ 400,000 $ 400,000 $ 400,000 $ 400,000 $ 400,000 $ 2,000,000 facilities Replacement or Expansion of $ 900,000 $ 100,000 $ 880,000 [occupy] $ 980,000 EMS Station on South Main Aquatics Master Plans Phases $ 8,750,000 $ 4,000,000 [MDD -$6m] $ 500,000 $ 3,100,000 $ 400,000 $ 1,300,000 $ 9,300,000 1 &2 911 Center and Fiber $ 8,000,000 $ 225,000 $ 275,000 $ 1,000,000 $ 4,000,000 $ 4,000,000 $ 9,500,000 Upgrades Extension of Baker Road $ 6,000,000 $ 750,000 $ 6,350,000 $ 7,100,000 Park land north of 1 -10 $ 500,000 $ 525,000 $ 525,000 Sidewalks near Parks and $ 500,000 $ 100,000 $ 100,000 $ 100,000 $ 100,000 $ 100,000 $ 500,000 Schools North Central Fire Station $ 3,587,000 $ 400,000 $ 3,630,400 $ 4,030,400 Beautification $ 1,000,000 $ 171,000 $ 167,000 $ 167,000 $ 167,000 $ 167,000 $ 166,000 $ 1,005,000 Public Safety Building $ 580,000 $ 600,000 $ 600,000 Improvements Siren Replacement and $ 418,000 $ 418,000 $ 418,000 Additions $ 75,127,000 1 $ 12,815,000 1 $ 10,773,600 1 $ 1,842,000 $ 9,685,000 1 $ 6,515,000 1 $ 16,826,400 $ 11,368,000 $ 10,150,000 $ 79,975,000 Proposition 1 $ 36,500,000 Proposition 2 22,785,000 Proposition 3 10,830,000 Proposition 4 7,100,000 O° Proposition 6 2,000,000 Issue Costs 760,000 $ 79,975,000 00 00 UTILITY CAPITAL IMPROVEMENT PROJECTS SUMMARY Active and Future Projects Project Description Years 1 -7 2009 Year 8 2010 Year 9 2011 Year 10 2012 Year 11 2013 Year 12 2014 Year 13 2015 Year 14 2016 Year 15 2017 Year 16 Total Rehabilitation fto ects Miscellaneous Rehab & Emergencies-Sewer $ 7,000,000 $ 1,000,000 $ 1,000,000 $ 1,000,000 $ 1,000,000 $ 1,000,000 $ 1,000,000 $ 1,000,000 $ 1,000,000 $ 1,000,000 $ 16,000,000 Central District W/W Plant Im ry Design 1,144,093 450,000 - - - - - - 1,594,093 Central District W/W Plant Lift Station 400,000 500,000 - 7,000,000 - 7,900,000 West District Plant Expansion (Debt Svc on 50% of year 7 costs funded by MDD) 29,600,000 - - 29,600,000 Gulf Coast Lift Station 2,000,000 500,000 - - - - 2,500,000 Steinman Lift Station & Force Main 200,000 740,000 6,500,000 - - - 7,440,000 Raccoon Lift Station 43,350 300,000 400,000 3,700,000 - - 4,443,350 Lift Stations - Various -PER'S - - Garth Road Lift Station - 1,000,000 - 1,300,000 - 2,300,000 West Main Lift Station 1,500,000 - 1,500,000 Cedar Bayou Lynchburg Lift Station 19,847 - - - - 1,000,000 - - 1,019,847 Sla ut Gully Lift Station - - 300,000 - - - 300,000 Hugh Wood Lift Station - - 300,000 300,000 Little Missouri Lift Station - - - - - 800,000 - 800,000 McKinney Lift Station - - - - - 500,000 500,000 Sanity / Water System Rehabilitation - 4,000,000 8,000,000 - - 12,000,000 Allenbrook Subdivision - - - - - - 340,000 158,000 - 498,000 Oakwood / Lee Hei ts Subdivision - - - 700,000 700,000 Pell / Gulf Hill Subdivision - - 450,000 - - 450,000 Lakewood Subdivision - - - - - 250,000 - 250,000 Pelly Area - - - - - - - - 182,000 182,000 Force Main Rehabilitation - - 500,000 - - - - - - - 500,000 Cedar Bayou Lift Station Investigative Stud / Const 100,000 - - 2,000,000 - - - - - 2,100,000 Central Hei is Subdivision Rehabilitation - 642,500 - - - - - 642,500 Pinehurst Sanitary & Storm Sewer Rehabilitation - 700,000 4,200,000 - 4,900,000 Water System Rehabilitation - 1,000,000 1,000,000 1,000,000 1,000,000 1,000,000 1,000,000 1,000,000 7,000,000 Waterline to Jenkins Park (W. Baker to Hardin Rd) - - - - - 1,200,000 - - 1,200,000 Water Main by J Martin from I -10 to L b -Cedar Bayou - - - - - - 725,000 725,000 Missouri Street from Utah to Hu 'ns - 36,000 - - - 36,000 Creek Bend to Hillhurst - - 75,000 - - 75,000 North Main from Cedar Ba ou to Highwa 146 - 22,000 - - - - - - 22,000 Maryland from Kentucky to Missouri - 29,000 - - - - - 29,000 Total Rehabilitation Projects 40,507,290 3,632,500 3,262,000 26,900,000 7,750,000 11,000,000 3,340,000 4,658,000 3,775,000 2,682,000 107,506,790 Mil em I mement Pro eels Water Tower at Sports Complex - 200,000 2,200,000 - - - - - - 2,400,000 Baker Rd and Bayway Water Tower Rehabs - 650,000 - - - - 650,000 Water Line - business 146 -Goose Creek Brid e 300,000 - - - 300,000 Baker Road Water Well Replacement 300,000 1,500,000 - 1,800,000 Thompson Rd Utility Relocation ($453,631 in Yr 8 BAWA) 453,631 699,977 - - - 1,153,608 Total Utility System Improvement Projects 1,053,631 2,399,977 2,200,000 650,000 - - - - - 6,303,608 New Development Prolects/Other North Main/I -10 Utility 4,500,000 - - - - 4,500,000 Issue Costs 1,447,000 - - - - 100,000 100,000 100,000 100,000 100,000 1,947,000 Total New Development Projects/Other 5,947,000 - - - 100,000 100,000 100,000 100,000 100,000 6,447,000 Total S 47,507,921 S 6,032,477 1 S 5,462,000 S 27,550,000 S 7,750,000 S 11,100,000 S 3,440,000 S 4,758,000 S 3,875,000 S 2,782,0001 S 120,257798 MUNICIPAL DEVELOPMENT DISTRICT SMDD) PROGRAM FUND SUMARY - PROJECTED WORKING CAPITAL _ - - -- - - - - - - - - - - - -- - -- - - -- BUDGET M Fiscal Year 201344 -~ Estimated revenue growth for projected years: 1.596 Rev thru FY12 Current Expenditures Carry- forward 2011 42 Adjusted Allocation Total Allocation Estimated Expenditures Carry- forward New Allocation Total Allocation Projected Projected 2015-16 _ Protected _Projected 201748 Projected_ 201849 2012 -13 2012 43 2012 -13 2012.13 2013 -14 2013.14 2014.15 2016 -17 Beginning working capital - _- $ -_ -- - - $ 6,487,486 $ 1,714 098 $ 6,487,486 $ 6,487,486 $ 5,595,376 $ 1,254,665 $ 5,595 376 $ 400,342 $ 245,528 -$ 549,890 S 961,335 $ 1440,727 Revenues_ _ _ Sales Taxes _ - Interest on Investments interest from TWDB Bonds for Debi Service - 5,523,000 5,000 - 5,606,000 5,000 - -- 5,690,000 5,000 - - - 5,775,000 5,000 5,862,000 5,000 5,887,000 38,216,835 1,352,408 30,000 - - 4,800,000 5000 4,800,000 5,000 5,335,000 6,606 5 441,000 5,000 S. 000 5,000 - 44,000 20.000 5,548,000 - 20,000 5 631,000 _ 5,715 000 -- - 5,800,000 - Contributions & Miscellaneous _- Total MDD Revenues 247,410 39,846 653 -- 3,900 4,852,900 47,900 4,852,900 47,516 5,389.122 54,950 5,500 950 54,950 5,500 950 Expenditures �- Economic - _ _ Development Projects _ - - - -- - - - -- -- - - - - -- - - - -- -- - - 300,000 - _ 200,000 -- - 100,000 - -- - -- - -- - -- 300,000 - - -- 200,000 Development of New and Expansion of Fadstirig Businesses and Indus r _ - Econ Development Foundation - Basic Economic Development Services - _ -- - Econ Development Foundation - Special Economic DevelopmerriProjects - -_ -_ Econ Development Foundation - Special Economic Develo_nt Projects -SSRLF Property- uisition for Economic Development Downtown Redevelopment Assistance - Baytown Little Theater _ Unite_d Land Development Code -_ -_- _- ` -_- _ Subtotal -_ - 1,099,496 1,300,000 338,683 _ -_- -_ 332,145 110,000 25,000 200,000 363,683 200,000 123,324 200,000 240, 359 300, 000 200,000 540, 359 200,000 300,000 200,000 - -- - 300.000 -- 200,000 - - - -- - 300,000 200,000 - 308,554 100,000 - -- 621,197 _ _ - -� 37.500 100,000 - 100,000 432,145 110,000 477,303 500.000 294,000 - 53,327 138,145 110,000 423,976 5.000 00 100,000 100,000 238,145 110,000 523,976 500,000 100,000 - 100,000 100,000 -- - 100, 000 -- -- - _ -- - - - 100,000 - - - 300,, - - 000 - -_- - -- - 100,000 300000 - - - - - - 300,000 - - -- - -- __3_77,303 _ 500 .000 - 15.000 - 15.000 - 15.000 15.000 -- 3,466,747 1,673,131 425,000 2,098,131 670,651 1,427 480 700,000 2,127 480 700,000 700,000 900,000 900,000 900,000 Sweets, _ - Oraina�e. Sldewalks B Signal ;ration Baker Road Extension -Land Acquisition Land Acquisition for New Thoroughfares City Gateway Project _ _ - - - - - -- - North MainiAlexander Signal synchronization State Infrastructure Bank Loan Repayment Decker Dr to 146 South flyover $1 mm) -_- Texas Avenue - Streetscape Project - Downtown Quiet Zone Signal -146 North and 1 -10 West - Si� nal -Hutto and Rollin brook - - - �- --------- - - Texas Avenue - Grant Project Thoroughfare Master Plan _ - - -- _ _ _Subtotal _- - Baker Road/North Main Sanitary Sewer Study & Construction - _ 113,792 5,027 100,000 - - 100,000 - - - - -- - - - - - -- - -- - - 150,000 100,000 - -- - - - - -- - - - - 150.000 - - -- --- - - - - -� -- �- - - - - 100.000 - - -- _ - - -- - -= - -. - 150,000 __ -- - - -- - - ". 150,000 -- 50,000 - 155,027 713,000 155,027 713,000 100,000 813,000 100,000 s50;o00 -- ' - - -_ - - -- -- 780.7_78 446,914 - 305.243 - - - - -- - - - -- 1,076,125 123,346 i 763,000 - - - 86.573 - - - -- 464,967 - - - - - -- 9,089 _ 350.000 350,000 10.000 76.573 30.264 46.309 _ 46,308 - - - -- - - -- - 149,000 150.000 148,957 148,957 148,957 - `- - 148.9571 148,957 -- 149,00_0 150,000 200,000 264.967 264,967 150,000 414.967 _ - 275.000 350.000 _ - 350,000 350,000 - - _ -_ -- ___.- - -�- 275,000 275.000 _ - _ _ - - -- _-- -- 10.000 10.000 10.000 _ - - - - - - -=_- - 9,089 9,089 - - 2,846,198 1.328,656 323,957 2,002,613 628,337 1,374,276 748,957 2,123,233 749,000 399,000 250,000 250,000 250,000 - - - -- __- - 1,150,838 _ - -- Economic Dev. Cost Share with Develors to pe Upsize New Utilities _ _ _ -__ _ NE WW Treatment Plant Debt Service (60%- 2005 &2006 TWDS 8 2006 CO's -�- - N. Main/1 -10 Utility W &S Debt Service - ($4.5mm - 200? CO's West District Plant Expansion Debt Service - (50% - 2008 CO's _ _ �- _______ N. Main / I -10 Utility (2ND Ba tist Church- Op size Sewer Line - Cheddars W_ iter & Sewer Extensions - Chambers _ Co - 26,083 - 6,067,_580 1,411,769 782,655 100,000 682,655 - 682,655 100,000 782,655 150,000 150,000 150,000 - 1,214 694 , - 1,014,619 - 150,000 1,218,123 1,021,055 -- 150,000 -- 1,225,217_ _ 1,026,271 - - -- - -- -- - -- 1,199,079 1,199,079 1,199,079 - 1,201,581 1,201,581 - 1,201, 581 - 1,208,315 - 1,009,356 3,202,146 - 997,844 997,844 997,844 1,002,966 1,002,966 1,002,966 143,230 -- - -- - -- -- -- - - -- - -- - - - - -- - ----- _ 177,191_ 57,187 _ _ - - _ _ - - - -- - - Upsize Water Line -1223 East Freeway - 172,155 - 175.500 _ _ -- - -- -- - -- - - - - - - - - -` - - - - - -- - Hutto Lift Station Subtotal - 200.000 200.000 24.500 - 24.500 12,408,179 782,655 2,296,923 3 079,578 2 372,423 707,155 2,304,547 3 011,702 2,354,547 2,367 671 2,379,313 2.3- 8 9.178 2.401,488 00 ..r 00 N 0 MUNICIPAL DEVELOPMENT DISTRICT MDD PROGRAM FUND_ UDGETSUMMARY - PROJECTED_ WORKING CAPITAL _ _- _ _ -_ -Y BUDGET-§U- Fiscal Year 2013 -14 - Estimated revenue growth for projected years: 1.5% - - -_ _-- ...___ -� - - -- - - --- - Rev thru FY12 Current Expenditures Carry- forward Adjusted Allocation Total Allocation Estimated Expenditures Cary- forward New Allocation Total Allocation Projected Projected 2015 -16 Projected 201647 Projected 2017 -18 Projected 2018 -19 2011 -12 2012 -13 201243 2012 -13 201243 201344 2013 -14 2014 -15 - - - -- Parks Pro ects _ Aquatic Master Plan Implementation: Engineering, Desip and Construction _ _ -_ 550,000 -- - - -- - `- - --- -- -- " - _ - _ - - - _ _ _ _ Aquatics Master Plan Phase 1 & 2 Construction (Debt Svc on $6mm - - - Pirates Bay Waterpark Expansion - Debt Service on $5.5mm _ _ _ Ba q!t Sp - League Improvements - -_ Baytown Nature Center Entryway and Misc. - Improvements __ _ __ Goose Creek Stream - Trails, Docks and Picnic Shelters _ Jenkins Park Bridges � - -- _ - - Goose Creek Trail Phases V and VI - -' ~ - -- -_ 522,948 _ - -- 437,015 - - - -- 948,088 - - -- - 31_027 --- -- 37,813 - - -_ -_ - -- 12_8,729 - - 437,488 437,488 437,488 427,738 427,738 427,738 - - -- 437,888 -� -- 426,713 - -" - 434,138 - -- - - 426,338 - 373,554 -- 25,000 - -- _ - - -_ - - - -- -- `-- 300,000 - - -- - - -- 50,000 - - -- - - - -- - -- - - - -- - - - - - - -;. - - - -- - -- -- - - - 54.000 - - -- - - - - - 120,000 - 72000 - _ - - - - -- - -- - - - -- _ _ - 26,145 -- 38,174 _ 165,239 - 400.000 400,000 400,000 - 376,563 376,563 37_5_529 - 376,079 25,000 - - 376,529 -- 25,000 -- - - - - - - -- 300.000 - -- 376,292 - -28000 - -- - 00 - - -- -- - - 300.000 - -- - - - -- - 50,000 - -- - -- - - - -- �- 50.000 -- - -- -- - - - -- - - - - - -•-- -- - 54,000 -- - - - - - 120,000 72,000 - - - - - -� - - -- - - - - - - - 50,000 76,145 60,591 27,361 15,554 113,186 - 128,740 25,000 - - - 38,174 - 165,239 135,239 - 135,239 - -- - -- - - -- -- - 300,000 -, - - 500.000 - - 350.000 - - 500, 000 Jenkins Park Parking Lot Land Acquisition - Future Parks _ _ - - - _ 50,000 -_ _ -- 50,000 - -- -- 50,000 34_942 - --- -- - 100,000 123,139 173,139 173,139 50,000 - 223,139 Land Acquisition - W aYce Gray Park - ^ 50.000 _ _ -- -- ^- -- -- - 125,000 - - - -- -- -- -- � -- - _ 54.000 - -- 120,000 72,000 - - -- - - -- - - -- - - - - -- - - - - - -- - - -- -- - -- 50,000 - - -- - - -- - -- -- - - � - - - - -- - -- 54,000 -- - _ - - 120,000 - -- 72,000 -- -- ' - - -- - - -- -- -- - - - - - - " - Land _Acquisition - Jenkins Park Expansion _ -- - - -- 405,109 - -- Parks Master Plan_ Update _. -. --. -- -- - -- -- Skate Park ConsWdion - Unldad Park _ Sports Complex (Parking, Fields and Lighting) SPraYgrrounds jn specifiic� -- - Eddie Huron Park Phase 1 - - - -Ce - - - - - -- - -- Pelly and Central Little League Parks -- -- 1 00,000 - 187,056 - - 77,670 _- - - - - - - - - - - 55,847 125,000 - - -- -- -. -- - __- 374,367 202,670 - 196,823 5,847 50,000 - _ 249,259 - 104,050 - 125 000 - - - - -- - 142.433 -- 146,349 - - - - - - - __ "- T - -- - - - - - -- - - - - - - - - - - _ - • - - - -- - -- -- -- 25,000 - -- 25,000 Bleacher Covers - -- Unidad GLO . _- r OW-up- - - -- -- - Basketball Court Cover - NC Foote 8 McElroy Eddie Huron Park Phase 11 & Ill Duke Hill Ouick Soccer _ 0 Hall Ckurtyard wements Phase I & Il - Median Beautification Crew - -- Community Service Supervisor - _ Roseland Park Improvements Roseland Locomotive Improvements Jenkins / HollowaaPark Improvements - Goose Creek Park Improvements , -` Hutto Greenway Median - - - Jenkins Park Disc Golf _ Allenbrook Park Improvements -.. -_ � - - - -- -- - -- - - _ - - - -- -- 54.000 -__ - -- 54,000 - 108.000 108.000 - -i - - - - -_- - 100.000 _ -_ -_ _ - 100.000 - - -- - - - -- - - -- - -- - -i - - -- _ 54,000 - - - - - -_ 75,000 1175,000 75.000 �- - _. - 75,000 175,000 _ - - 175,000 _ - - - 42.000 120,000 - 42.000 42,000 128_800 82,100 100,250 120_000 72,000 120,000 120,000 128 .8800 - 100.000 82,100 100.250 - - - - - - - -- - - -- - _ _- 100.000 -- -- - - -- -- - - . - - -- - - - - --- - - - - -- -- - - -- - - ^- - 10,700 100,000 59,825 59,825 98,632 98,632 - - _ - _ - - 52.715 52.715 _ _ - 500,000 -- _500,000 25,000 500,000 - - _ 25,000 25.000 _ - Kayak Launch Irriggya System for Soccer Fields - - - -- 2,558 - - - -- 25.000 25,000 - 40,000 2,558 40,000 2,558 _ -- - - _ Wetlands Center Improvements 40,000 Subtotal _ 4,509,885 486,925 2,193,488 2,680,413 2,309,821 329,779 2,301,769 2,631,548 1,599,267 1,559,967 1,474,242 1,481,430 1,420,892 Toia! MDD Projects - 23,231,009 - 4,271,367 9,893,963 5 402,814 5,026.638 Y5,003.555 5,020.608 5,239,368 9,860,735 5,981.232 3,838 690 6,055,273 - __ Other- _ Project Administration and Overhead _ - Unforeseen/New Initiatives 300.000 - - - - 300.000 - - -- - 300.000 - - � -- -- 4.972,380 300.000 -- - - - 1,787,500 _ - " -- 502,021 300,000 300.000 300,000 300.000 - 300.000 22 704 502,021 _ 502,021 - _300.000 502,021 __ 1,810,204 502,021 300000 802, 021 300, 000 502, 021 300, 000 802, 021 300, 000 300,000 - 300,000 300,000 300.000 Total MDD Expenditures 25,041,213 4773,388 5,539,368 10,662,756 6,281.232 4.340,7 1 6.355.273 10,695,984 5,702,814 5,326,638 5,303,555 5,320,608 5,272,380 Lt-r� venues over (under) expenditures - 14,805,440 4,773,388 304,362 - 411,445 - 479,392 614,620 686,468 5,809,856 892,110 4,340,711 (864.323) 154,814 di n working ca ital $ 1,714,098 $ 1,027.630 $ 400,342 $ 245,528 $ 549,890 $ - 961,335 $ 1.440.727 $ 2,055.347 $ 14,805,440 $ 677,630 $ 5,595,376 1 $ 1,254,665 $ 400,342 CITY OF BAYTOWN MISCELLANEOUS FUNDS OVERVIEW This section consists of various funds designated for a single purpose. The presentation is a matter of information. Authorization is received by a grant, contractual arrangement, legislative requirement or budget appropriation in other funds. The funds presented are as follows: • Street Maintenance Sales Tax (Fund 211) In 2001 the Texas Legislature passed House Bill 445, which allows cities to raise their local sales tax rate by 0.25 percent if the funds are dedicated to street maintenance and repair. On May 15, 2004, in the general election, the citizens of the City of Baytown voted to authorize the imposition of a street maintenance sales tax. This sales tax must be reapproved every four years by voters or it will expire. In November 2011, reauthorized early due to Senate Bill 100, Baytown citizens overwhelmingly reapproved the sales tax in order to continue this beneficial program. This fund will account for the revenues collected from this sales tax and may only be used to maintain and repair municipal streets that exist when the tax is adopted. • Community Development Block Grant Fund (Fund 270) CDBG is funded through grants from the Department of Housing and Urban Development under its Entitlement Program and is used to carryout the initiatives of developing viable communities within the City of Baytown. The City's initiatives under this program are to provide decent housing, suitable living environment, and expanding economic opportunities for low- and moderate - income persons within the CDBG targeted areas. • Capital Replacement Fund (Fund 350) The Capital Replacement Fund (CRF) was established to improve and maintain the City's non - infrastructure capital, including, but not limited to, such items as vehicles, equipment, computer software and hardware. Items included in the CRF are usually expensive, non - recurring items that have a useful life that spans more than one year. Funding is provided through capital lease payments from other funds and interest income. • General Capital Improvement Program Fund (Fund 351) The General Capital Improvement Program Fund (CIPF) was established in 1998 to provide pay -as- you -go funding for the City's General Capital projects. The CIPF can be used to offset the impact of debt issued for capital improvements. • Water & Sewer Capital Improvement Program Fund (Fund 527) The Water & Sewer Capital Improvement Program Fund ( WSCIPF) was established in 2003 to provide pay - as- you -go funding for the City's Water & Sewer Capital projects. The WSCIPF can be used to offset the impact of debt issued for capital improvements. • Water & Sewer Impact Fee Fund (Fund 529) On August 26, 2004, City Council adopted Ordinance number 9854, authorizing an impact fee for the City. The fee is intended to ensure the provision of adequate public facilities to serve new development in the service area by requiring each such development to pay its pro rata share of the costs of water and wastewater capital improvements necessitated by and attributable to such new development. 19 -1 CITY OF BAYTOWN MISCELLANEOUS FUNDS OVERVIEW • Bayland Island Operations Fund (Fund 540) The activity relating to the leasing of facilities at Bayland Island is recorded in the Bayland Island Operations Fund. These funds are used to maintain the facilities and service the Alternate Minimum Tax (AMT) debt issued in 1992. A lease for the operation of the marina was executed in 2002 and revised in 2012. • Medical Benefits Fund (Fund 560) The Internal Service Risk Management Fund for medical benefits includes premium payments and claims for the City's self - funded health and dental program. The City fully funds a reserve for claims incurred but not reported and maintains adequate reserves to cover unexpected spikes in plan costs. The target reserve level for the Medical Benefits fund is to maintain between a 90 to 120 days reserve to cover unexpected spikes in plan costs. • Workers Compensation Fund (Fund 561) The Internal Service Risk Management fund for workers compensation includes activities associated with the administration of the City's self-funded workers compensation program. The target reserve level for the Workers Compensation Risk Management fund is to maintain between a 90 to 120 days reserve to cover unexpected spikes in plan costs. The City funds a reserve for claims incurred but not reported. • Other Miscellaneous Funds This section includes other funds with restricted uses. These are budgeted for the use of all available funds received to date. As new monies are received throughout the budget year, they will be presented to Council for acceptance and appropriation. ❖ Municipal Court Special Revenue Fund (Fund 201) Municipal Court Building Security SB 182 amended § 102.107 of the Texas Code of Criminal Procedure to allow the Municipal Court to impose a $3.00 fee on all misdemeanor convictions in order to cover the costs of providing building security. This fee provides funding for personal services for the bailiff in the City of Baytown's Municipal Court. Municipal Court Technology SB 601 amended §102.0172 of the Texas Code of Criminal Procedure to allow the Municipal Court to impose a $4.00 fee on all misdemeanor offenses in order to purchase computer enhancements, such as computer systems; computer networks; imaging systems; electronic kiosks; electronic ticket writers; and docket management systems. This fee provides funding for the purchase of technological enhancements for the City of Baytown's Municipal Court. RAP Program This program is funded by a $25 mandated fee which is added to all municipal court cases in which the defendant takes over thirty days to pay for assessed fines. Half of the twenty five dollar fee is retained by the city, the other half is sent to the state. The City of Baytown has primarily used their portion of the payment to fund our juvenile alternative sentencing program (R.A.P.). The R.A.P. program which stands for Responsibility, Accountability, and Pride is a community service program. Juveniles are supervised and perform community service (clean -up, graffiti, trash pickup, mowing of yards, washing cars) in lieu of payment of assessed fines. 19 -2 CITY OF BAYTOWN MISCELLANEOUS FUNDS OVERVIEW Juvenile Case Manager The Juvenile Case Manager is vital to our organization in which it opens up communication with the courts and opportunities relating to juveniles. This is a self-funded position by which a $5.00 fee is added to each citation that is processed through the Municipal Court. The funds allocated from these fees must go to specific causes such as salary, training, and supplies associated with this position. ❖ Parks and Recreation Special Revenue Fund (Fund 209) This fund accounts for special contributions from individual and corporate groups dedicated to special programs within the Parks and Recreation Department that are not part of the normal operating budget. ❖ Hazmat/Homeland Security Special Revenue (Fund 210) Weapons of Mass Destruction/Hazardous Materials This program will account for expenses and revenues associated with responses to incidents involving hazardous material spills outside the City or on behalf of non - residents. ❖ Police Forfeitures (Fund 225) Special funds designated for programs outside the normal operating police budget. Funds are received through forfeitures of seized funds and contributions. ❖ Family/Youth Programs (Fund 226) Drug Awareness Resistance Education (D.A.R.E.) Project This program provides Gangs and Drugs educational training to middle school students within the local independent school district. This educational training is provided by officers from the City of Baytown's Police Department and is funded 50/50 through an intergovernmental partnership with the Goose Creek Consolidated Independent School District and the City of Baytown. Child Safety Fees and DARE Donations provide the City's share for this project. Pursuant to Article 102.014 of the Texas Code of Criminal Procedure, the County assesses a Child Safety Fee in the amount of $25 against drivers that receive violations in school zones and remits the fee to the City monthly. Victims of Crime Act (VOCA) This grant program funds 80% of one domestic violence - counseling position within the Police Department. The City provides 20% matching funds for other expenses through local funds. The counselor assists domestic violence victims by responding to the crime scenes, providing immediate counseling and referral services and if needed, hospital accompaniment. Additionally, guidance is given to victims on the various legal steps within the criminal justice system such as crime victims' compensation issues, protective orders, and court accompaniment. ❖ Police Academy Fund (Fund 228) The academy provides in- service firearms training to City of Baytown police officers as well as providing training to new recruits and officers from other agencies at the Sgt. P.E. Badillo Firearms Training Center. This program is funded by fees charged to the Drug Enforcement Agency (DEA) for their use of the Firearms Training Center. 19 -3 CITY OF BAYTOWN MISCELLANEOUS FUNDS OVERVIEW ❖ Odd Trust and Agency Fund (Fund 231) This fund accounts for several miscellaneous programs including funds received from the local industrial plants and districts for the City to provide fire fighting and rescue services that are not included as a part of the Fire Department's operating budget, municipal beautification efforts and the public community improvement program funded by a portion of industrial district agreement revenues. Also included in this fund are the assessments received from the Public Improvement District (PID). ❖ Library Grant Fund (Fund 266) This fund accounts for local grant funds pass- through the State of Texas Library and the Texas State Library & Archives Commission (TSLAC). The grant funds are restricted to provide funds to maintain, improve, and enhance local library services, and to provide Texans who are not residents of a particular local community access to and services from the many participating public libraries in Texas. Contributions and donations fund special library programs, not a part of the normal operating budget. ❖ Summer Youth Job Program Fund (Fund 280) This fund is to account for funds received from local businesses and individuals in support of the Mayor's Summer Job Program. The primary use of these funds is to provide funding for the major's initiatives to support the students who participate in the summer job program within the City. ❖ Emergency Management Fund (Fund 291) Local Emergency Planning Committee (LEPC) This program is mandated by SARA Title III and is funded by contributions received from the various plants with matching funds from the City of Baytown General Fund. The LEPC board meets to make recommendations for expenditure of these funds. It is used primarily to provide hazardous material education awareness to the City of Baytown; plants located in the industrial district; as well as in the Extra Territorial Jurisdiction (ETJ). ❖ Baytown Nature Center Fund (Fund 296) The Baytown Nature Center is 420 -acre special use facility designed for passive recreation. It is a nature preserve to be used for fishing, birding, hiking, picnicking and environmental education, and consists of upland wooded areas, salt marshes, trails, fishing piers and educational pavilions. Funding is provided by user -fees and donated funds for special purposes. ❖ Wetlands Education and Recreation Center Operating Fund (Fund 298) Lee College, Goose Creek ISD, local industry, private contributions, and the City of Baytown fund this Parks and Recreation Department's initiative. It provides environmental education and recreation to both youth and adult citizens. ❖ Wetlands Education and Recreation Center Fund - Special Projects (Fund 299) Special contributions from Industry or other groups dedicated for the Wetlands Education and Recreation Center for improvements or activities. 19 -4 CITY OF BAYTOWN STREET MAINTENANCE TAX FUND 211 BUDGET SUMMARY for Fiscal Year 2013 -14 19 -5 Actual Budget Estimated Carry- Budget Total 2011 -12 2012 -13 2012 -13 forward 2013 -14 Allocation BEGINNING WORKING CAPITAL $ 3,669,198 $ - $ 2,615,284 $ 994,869 $ 797,246 $ 994,869 Revenues Sales Tax 2,727,232 2,700,000 2,891,867 - 2,949,704 2,949,704 Interest on Investments 3,116 3,000 3,000 - 3,000 3,000 - 2,952,704 2,952,704 TOTAL REVENUES 2,730,348 2,703,000 2,894,867 994,869 3,749,950 3,947,573 TOTAL AVAILABLE RESOURCES 6,399,546 2,703,000 5,510,151 Expenditures Asphalt Mill & Overlay 1,652,820 1,000,000 2,815,904 80,236 1,250,000 1,330,236 Crack Seal and Joint Repair 1,019,278 600,000 614,146 117,387 600,000 717,387 Concrete Street Repair 1,1121164 900,000 1,085,232 - 900,000 900,000 Other Capital Project Initiatives - 200,000 - - 950,000 950,000 197,623 3,700,000 3,897,623 TOTAL EXPENDITURES 3,784,262 2,700,000 4,515,282 $ 797,246 $ 49,950 $ 49,950 ENDING WORKING CAPITAL $ 2,615,284 $ 3,000 $ 994,869 19 -5 19 -6 CITY OF BAYTOWN COMMUNITY DEVELOPMENT BLOCK GRANT FUND 270 BUDGET SUMMARY BY FUND Actual Budget Estimated Adopted 2011 -12 2012 -13 2012 -13 2013 -14 Revenues CDBG - Entitlement $ 818,762 $ 612,718 $ 612,718 $ 660,650 Program Income 55,031 63,272 63,272 47,245 Total Revenues 873,793 675,990 675,990 707,895 Expenditures 4,083 - - - CDBG Administration 123,155 135,198 129,198 136,538 Owner- Occupied Housing Rehabilitation 378,708 478,875 466,875 - Residential Sewer Line Repair/Replace 6,341 16,950 16,950 - Substandard Structures Abatement (Demolition) 69,075 84,636 70,636 79,958 Community Development Programs - - - 432,868 Senior/Disabled Transportation 57,734 66,870 63,870 68,131 Neighborhood Improvement Program f - - - 7,900 Homebuyers Counseling Workshops 4,083 - - - Homebuyers' Assistance Program 73,864 102,264 1029264 Our Promise for West Baytown 2,310 - - - Baytown Family YMCA Swim Safe 4,500 3,000 3,000 3,500 Baytown Family YMCA Youth Sports 7,000 6,000 6,000 - New Horizon Family Center - - - - Baytown Resource Center 9,000 12,000 12,000 3,500 Sidewalk, Curb & Alleyway Repairs 130,214 - 6,786 - Consolidated Plan - - 1,760 - Bay Area Homeless Services - 10,700 10,700 3,500 Central Heights Park - 154,235 154,235 - Goose Creek Park Hike and Bike - - - - Baytown Evening Optimist 2,819 7,500 7,500 3,500 Communities in School 4,990 5,000 5,000 3,500 Pelly Park - 5,000 5,000 - Lincoln Cedars Park - 7,400 7,400 - Total Expenditures 873,793 1,095,628 1,069,174 742,895 Excess (Deficit) Revenues Over Expenditures - (419,638) (393,184) (35,000) Available for Reprogramming- Beginning 421,623 421,623 428,184 35,000 Available for Reprogramming- Ending $ 421,623 $ 1,985 $ 35,000 $ - * CDBG- Entitlement Grant approved by City Council Resolution #2252, July 11, 2013. 19 -7 CITY OF BAYTOWN CAPITAL REPLACEMENT FUND (CRF) 350 BUDGET SUMMARY Actual Budget Estimated Carry Forward Budget 2011 -12 2012 -13 2012 -13 2012 -13 2013 -14 Sources Principal $ 620,082 $ 467,457 $ 467,457 $ - $ 205,524 Interest on receivable 40,135 44,913 44,913 - - Interest on investments 4,742 10,000 10,868 - 10,000 Operating Transfers In 400,000 400,000 400,000 - 400,000 Total Sources 1,064,959 922,370 923,238 - 615,524 Fire Department 601,682 800,000 800,000 - - Promotional 3,891 - - - - BAWA Operations 244,000 - - - - Total CRF Uses 849,573 800,000 800,000 - - Net source /use of resources Budget to GAAP adjustment Budgetary Funds Available - Beginning 215,386 122,370 123,238 569,309 615,524 1,171,593 1,956,288 1,956,288 2,079,526 Budgetary Funds Available - Ending 1,956,288 2,078,658 2,079,526 2,695,050 Outstanding Advances Total CRF Resources 19 -8 491,710 491,710 491,710 $ 2,447,998 $ 2,570,368 $ 2,571,236 $ 2,695,050 CITY OF BAYTOWN CAPITAL REPLACEMENT FUND (CRF) 350 CAPITAL LEASE LIST Actual Budget Estimated Adopted Div. Description for FY2014 2011 -12 2012 -13 2012 -13 2013 -14 10710 ITS Windows IBM Blade Server - end in 2011 20070 Animal Services Modular Office Space & Remodel end in 2012 20230 Fire Operations Replacement of Fire Station #5 (pmt 7 of 7) 20305 Emg. Mgmt - Admin Replace Storage Building (pmt 4 of 4) 20410 EMS Ambulance - end in 2011 30110 Streets Dozer - end in 2011 229455 Replacement of 1996 Patch Truck (pmt 4 of 5) 30320 Building Services 1/2 Ton Truck - end in 2011 60010 Library Library Renovations (pmt 5 of 5) end in 2012 30410 Water Distribution Vactor Truck (pmt 5 of 5)* 52,811 1/2 Ton Truck - end in 2011 - Replace of 1996 6500 Wash Trailer (pmt 4 of 4)* 30610 Construction 2 1/2 Ton Utility Truck end in 2012 30710 BAWA Operations BAWA Plant Improvements (pmt 4 of 6) 32010 Solid Waste Op. Picker Truck end in 2012 27,753 Green Center Renovations - paid off by CIPF 2011 23,276 2 Ton Truck (pmt 4 of 5) - Replace Front Loader (pmt 2 of 4) 71,747 Replace Picker Truck (pmt 2 of 4) 50320 Promotional Arts Center Renovation (pmt 4 of 4) 53020 Bayland Island Op. Dredging for Bayland 2009 (pmt 5 of 5) - Total for Capital Leases 19 -9 32,966 - - - 140,762 140,762 140,762 - 229455 22,455 22,455 - 32,354 32,354 32,354 32,354 52,811 - - - 61,097 61,097 61,097 - 27,753 27,753 27,753 - 23,276 - - - 71,747 71,747 71,747 71,747 38,794 - - - 18,923 18,923 18,923 18,923 41,250 41,250 41,250 41,250 41,250 41,250 41,250 41,250 12,932 12,932 12,932 - 41,847 41,847 41,847 - $ 660,217 $ 512,370 $ 512,370 $ 205,524 19 -9 CITY OF BAYTOWN CAPITAL IMPROVEMENT PROGRAM FUND (CIPF) 351 BUDGET SUMMARY for Fiscal Year 2013 -14 Actual Budget Estimated Carry - forward Budget Total 2011 -12 2012 -13 2012 -13 2012 -13 1 2013 -14 Allocation Fund balance - beginning $ 7,664,390 $ 1,327,966 $ 7,374,045 $ 3,812,641 $ 1,460,541 $ 3,812,641 Revenues Interest on Investments 7,641 4,000 10,000 - 8,000 8,000 Transfer in for Capital Improvements 2,043,451 609,170 986,670 - 560,000 560,000 Contributions 500 - - - - - Forfeited Revenue 84,054 - - - - - Contributions from Special Districts 472,305 550,000 550,000 - 600,000 600,000 Miscellaneous 53,950 - - - - - Total Revenues 2,661,901 1,163,170 1,546,670 - 1,168,000 1,168,000 Expenditures Bus Shelters - - 3,082 - - CIP Project Management 282,149 104,626 335,330 (79,773) 357,300 277,527 Demolition of Buildings 37,628 300,000 335,704 251,982 245,000 496,982 Fire Radio Replacement (FCPEMD) - 100,000 503,237 100,000 603,237 Fire Training Grounds (FPCEMSD) 110,963 450,000 1,913,730 36,390 500,000 536,390 General CIPF - - - - - - Hurricane IKE- Transfer Reimb General Fund 500,101 500,000 499,899 - - - Hurricane IKE - Reserve Remaining Gen Fund - (1,000,000) - - - - Marina Overdredging Costs - 500,000 - 500,000 - 500,000 Marina Reconstruction Matching Funds 644,662 - - - - - Lee Drive Renovation 49,170 49,170 - 99,111 - 99,111 New Capital Project Initiatives - 500,000 - - 530,000 530,000 Park Street Property Number 1106 101,485 - 7,000 89,733 142,330 232,063 Public Facilities Repairs - - 22,801 - - - Revitalization of Downtown- Matching Prog - - 84,150 - 50,000 50,000 Satcom System for EOC 1,769 - 33,747 - - - Software -New World 712,655 - 162,723 259,982 - 259,982 Aquatics - Trails and Miscellaneous 47,189 - - - - - Council Chambers Renovations 16,791 - 83,209 - - - City Hall Security System 26,837 - - - - - Recycle Center Improvements - - - 45,502 - 45,502 Tree Removal 24,958 - - - - - City Gateway Project 7,732 - 144,390 - - - City Court Security Glass 5,950 - - GIS Improvements 14,700 20,000 33,975 - - - Library Plumbing Repairs 57,000 - - - - - Illumination on I -10 151,210 - - - - EOC Supplies 2,500 - - - - - Comunication Kitchen Upgrade 24,926 - - - - - BIGNET Project 29,692 - 20,308 - - - Supplemental for Capital Project - - - Replace four lifts - Garage - - 226,079 - - - Roof Repair Municipal Court Building 49,900 - - - - - Roof Repair Fire Station 1 49,900 - - - - " GIS / GPS Project 2,379 - 25,000 - 20,000 20,000 Baker Road Extension - - 400,000 - - - Community Center Improvements - - - 137,266 - 137,266 Traffic Signal - Tri City Beach and SH99 - - 150,000 - - - Traffic Signal - Garth and Archer - - 150,000 - - - Traffic Signal Unallocated - - - - 150,000 150,000 Police / Fire Rescue Boat - - 16,250 - - - San Jacinto Hospital - - - 256,676 - 256,676 PC Replacement Program - 19,186 251,994 - 251,994 New World - Finance - - 67,647 - - - Roof Repair Library - - 154,032 - - - Roof Repair Museum - - 179,832 - - - Citizen Bank Building - - 40,000 - - - Total Expenditures 2,952,246 1,523,796 5,108,074 2,352,100 2,094,630 4,446,730 Excess (deficit) revenues over expenditures (290,345) (360,626) (3,561,404) (2,352,100) (926,630) (3,278,730) Fund balance - ending $ 7,374,045 $ 967,340 $ 3,812,641 $ 1,460,541 $ 533,911 $ 533,911 19 -10 CITY OF BAYTOWN WATER & SEWER - CAPITAL IMPROVEMENT PROGRAM FUND (CIPF) 527 BUDGET SUMMARY for Fiscal Year 2013 -14 19 -11 Carry- Carry- Total Actual Forward Budget Estimated Forward Budget Allocation 2011 -12 2011 -12 2012 -13 2012 -13 2012 -13 2013 -14 2013 -14 Revenues Interest on Investments $ 10,806 $ - $ 7,391 $ 7,400 $ - $ 7,500 $ 7,500 Bay Oaks Harbor Assessment 28,656 - 31,000 23,300 - - - Transfer from Aquatics Fund - - 225,000 183,942 - 95,000 95,000 Transfer from Water & Sewer Fund 16,830 - 1,000,000 1,000,000 - 6,500,000 6,500,000 - 6,602,500 6,602,500 Total Revenues 56,292 - 1,263,391 1,214,642 Expenditures Aquatics Expenditures 63,695 153,395 200,000 99,762 147,575 90,000 237,575 East District WWTP Road 48,474 - - - - - North Central Annex Utilities 8,638 11,362 - 11,362 - - - CDBG Lift Station Generators 8,892 15,588 - 24,480 - - - Water Distribution System Development 77,815 67,185 - 92,185 - - - Texas Ave Lift Station Modifications - - 400,000 133,235 - - - Update Water Master Plan - - 250,000 - - - - Update Sewer Master Plan - - 250,000 - - - - Ferry Road Sewer Repairs - - 425,000 300,294 124,706 - 124,706 SCADA Master Plan - - 100,000 50,000 50,000 - 50,000 Meter Maintenance Project 175,300 114,700 - 112,024 - - - Hutto Lift Station - - - 231,000 - - - Water Model Software - - - 18,000 - - - UB Bldg Roof Repair - - - 110,765 - - - UB Truck - - - 16,830 - - - Garth Road Waterline Rehab - - - 152,676 - 500,000 500,000 Gradall - - - 265,000 - - - Needle Point Road Waterline - - - 80,000 100,000 900,000 1,000,000 Waterline Rehab - Allenbrook - - - 150,000 - - - Utility Project Management Sewer Rehab and Emergencies Sewer Rehab - Allenbrook - - - - - - - - - - - - - - - 154,000 1,000,000 340,000 154,000 1,000,000 340,000 Slapout Gully Lift Station Hugh Wood Lift Station Water System Rehabilitation Victoria Walker Lift Station - - - - - - - - - - - - - - - - - - - - 300,000 300,000 1,000,000 2,000,000 300,000 300,000 1,000,000 2,000,000 Air Compressor Terex Excavator PC Replacement Program Utility Billing Building Expansion Gators New Capital Project Initiatives Total Expenditures - - - - - - 382,814 - - - - - 1,932,387 2,294,617 - - - - - 425,000 1,200,000 - - - - - - 1,847,613 - - - - - 710,495 16,000 40,000 32,060 200,000 26,000 150,000 16,000 40,000 32,060 200,000 26,000 860,495 1,132,776 7,048,060 8,180,836 Excess (Deficit) Revenues Over Expenditures (326,522) (2,294,617) 63,391 (632,971) (1,132,776) (445,560) (1,578,336) Budget to GAAP Adjustment 375,747 - - - - - - Fund Balance - Beginning 3,579,979 3,629,204 1,334,587 3,629,204 2,996,233 1,863,457 2,996,233 $1,863,457 $1,417,897 $1,417,897 Fund Balance - Ending $ 3,629,204 $1,334,587 $1,397,978 $ 2,996,233 19 -11 CITY OF BAYTOWN WATER & SEWER - IMPACT FEES 529 BUDGET SUMMARY for Fiscal Year 2013 -14 19 -12 Carry- Total Actual Budget Estimated forward Budget Allocation 2011 -12 2012 -13 2012 -13 2011 -12 2013 -14 2013 -14 Revenues Interest on Investments $ 16,154 $ - $ 22,000 $ - $ - $ - Impact Fees 692,905 300,000 350,000 - 600,000 600,000 - 600,000 600,000 Total Revenues 709,059 300,000 372,000 Expenditures N. Main/1 -10 Utility 676,759 - 63,092 22,614 - 22,614 N. Main/I -10 Utility ROW & Easements 264,720 - 935,280 - - - Sanitary Sewer along North Main - 2,000,000 803,456 - - - Baker Road Water Line - - 468,933 - - - Southeast Water Tower - - - - 1,100,000 1,100,000 New Capital Project Initiatives - 2,000,000 2,069,895 - 2,069,895 2,092,509 1,100,000 3,192,509 Total Expenditures 941,479 - 2,270,761 Revenues Over (Under) Expenditures (232,420) 300,000 (1,898,761) (2,092,509) (500,000) (2,592,509) Budget to GAAP Adjustment 941,479 - - - - - Fund Balance - Beginning 6,236,725 2,385,971 6,945,784 5,047,023 2,954,515 5,047,023 1 $ 2,954,515 $ 2,454,515 $ 2,454,515 Fund Balance - Ending $ 6,945,784 $ 2,685,971 $ 5,047,023 19 -12 CITY OF BAYTOWN BAYLAND ISLAND OPERATIONS FUND 540 BUDGET SUMMARY BY FUND Actual Budget Estimated Adopted 2011 -12 2012 -13 2012 -13 2013 -14 Revenues Lease of Facilities $ 7,716 $ 7,200 $ 7,800 $ 8,000 Contributed Capital 3,768,285 - - - Transfer In - General Fund - 280,395 280,395 37,549 Total Revenues 3,776,001 287,595 288,195 45,549 Expenditures Supplies 1,336 1,100 713 1,100 Maintenance 21,689 14,550 7,767 14,550 Services 19,344 15,331 15,876 16,225 Total Operating 42,369 30,981 24,356 31,875 Capital Outlay - 46,147 46,244 6,280 Total Expenditures 42,369 77,128 70,600 38,155 Excess (Deficit) Revenues Over Expenditures 3,733,632 210,467 217,595 7,394 Adj. converting budget basis to GAAP (3,770,585) Working Capital - Beginning (146,911) (1 83,864) (183,864) 33,731 Working Capital - Ending $ (183,864) $ 26,603 $ 33,731 $ 41,125 19 -13 CITY OF BAYTOWN MEDICAL BENEFITS FUND 560 BUDGET SUMMARY BY FUND Actual Budget Estimated Adopted 2011 -12 2012 -13 2012 -13 2013 -14 Revenues Department Billings $ 9,518,440 $ 9,681,500 $ 11,081,450 $ 12,058,185 Dept. Billings - Dental 272,600 261,342 261,342 265,000 Dept. Billings - Vision 63,166 67,929 67,929 68,000 Interest Income 10,077 6,500 - - Retiree Contributions 558,291 555,000 555,000 586,924 Flexible Spending Total Revenues 10,422,574 10,572,271 11,965,721 12,978,109 Expenditures Office Supplies - - - - Special Services 135,798 375,000 364,000 438,684 Association Dues - - - - Claim Payments 7,556,550 7,029,362 9,200,000 10,113,113 Administrative Fee on Ins. 2,060,122 1,867,136 2,000,000 2,257,803 Flexible Spending - - - - Medical Services 4,213 - - - Total Expenditures 9,756,683 9,271,498 11,564,000 12,809,600 Excess (Deficit) Revenues Over Expenditures 665,891 1,300,773 401,721 168,509 Fund Balance - Beginning 1,854,881 2,520,772 2,520,772 2,922,493 Fund Balance - Ending $ 2,520,772 $ 3,821,545 $ 2,922,493 $ 3,091,002 19 -14 CITY OF BAYTOWN WORKERS COMPENSATION FUND 561 BUDGET SUMMARY BY FUND Actual Budget Estimated Adopted 2011 -12 2012 -13 2012 -13 2013 -14 Revenues Departmental Billings $ 545,423 $ 681,608 $ 608,000 $ 608,000 Interest Income 1,880 - - - Total Revenues 547,303 681,608 608,000 608,000 Expenditures Personnel Services 21,547 75,535 81,161 82,983 Supplies 26,039 42,873 42,873 37,600 Services 36,821 35,000 35,000 40,000 Education & Training 425 2,675 2,675 2,875 Claim Payments 354,868 372,317 300,000 285,000 Administrative Fee on Ins. 107,659 90,842 85,000 87,000 Unforeseen/New Initiatives - 50,000 50,000 50,000 Total Expenditures 547,359 669,242 596,709 585,458 Excess (Deficit) Revenues Over Expenditures (56) 12,366 11,291 22,542 Fund Balance - Beginning 284,175 289,398 289,398 300,689 Budget Basis to GAAP adjustment 5,279 Fund Balance - Ending $ 289,398 $ 301,764 $ 300,689 $ 323,231 19 -15 BAYTOWN I" 19 -16 OTHER MISCELLANEOUS FUNDS This section includes other funds with restricted uses. These are budgeted for the use of all available funds received to date. As new monies are received throughout the budget year, they will be presented to Council for acceptance and appropriation. 19 -17 CITY OF BAYTOWN MUNICIPAL COURT SPECIAL REVENUE FUND 201 BUDGET SUMMARY BY FUND Actual Budget Estimated Adopted 2011 -12 2012 -13 2012 -13 2013 -14 Revenues 42,808 78,044 75,815 76,886 Miscellaneous $ - $ - $ - $ - Charges for Services 119,756 245,493 161,253 186,289 Interest on Investments 254 202 600 250 Transfers in 30,011 73,887 47,113 58,520 Total Revenues 150,021 319,582 208,966 245,059 Expenditures Building Security 42,808 78,044 75,815 76,886 MUC Technology 100,701 97,992 86,895 94,470 RAP Program 34,481 53,300 27,144 36,040 Marshal Training Program - - - 155 Juvenile Case Manager - 150,000 54,374 71,028 Vital Stat Training - 5,000 1,252 2,000 Total Expenditures 177,990 384,336 245,480 280,579 Excess (Deficit) Revenues Over Expenditures Working Capital - Beginning Working Capital - Ending 19 -18 (27,969) (64,754) (36,514) (35,520) 100,003 72,034 72,034 35,520 $ 72,034 $ 7,280 $ 35,520 $ - CITY OF BAYTOWN PARKS & RECREATION ESCROW SPECIAL REVENUE FUND 209 BUDGET SUMMARY BY FUND Actual Budget Estimated Adopted 2011 -12 2012 -13 2012 -13 2013 -14 Revenues Investment Interest $ 459 $ 303 $ 950 $ 350 Contribution 28,464 22,497 23,655 23,000 Total Revenues 28,923 22,800 24,605 23,350 Expenditures Personal Services 1,861 3,137 5,346 5,875 Supplies 14,641 18,200 15,935 19,000 Services 360 563 - 7,945 Unforeseen / New Initiatives - 148,105 - 148,546 Total Operating 16,862 170,005 21,281 181,366 Capital Outlay 750 - - - Total Expenditures 17,612 170,005 21,281 181,366 Excess (Deficit) Revenues Over Expenditures 11,311 (147,205) 3,324 (158,016) Working Capital - Beginning 143,381 - 154,692 158,016 Working Capital - Ending $ 154,692 $ 147,205 $ 158,016 $ - 19 -19 CITY OF BAYTOWN HAZMATIHOMELAND SECURITY SPECIAL REVENUE FUND 210 BUDGET SUMMARY BY FUND Actual Budget Estimated Adopted 2011 -12 2012 -13 2012 -13 2013 -14 Revenues HazMat Billings $ 49,978 $ 45,000 $ 10,000 $ 10,000 Investment Interest 24 - - - Miscellaneous Contributions - 3,500 - - Total Revenues 50,002 48,500 10,000 10,000 Expenditures Personnel - 16,469 3,463 16,411 Supplies 9,951 10,300 3,615 10,300 Services 1,980 10,850 1,010 10,850 Unforeseen / New Initiatives - 256,247 - 222,803 Total Operating 11,931 293,866 8,088 260,364 Excess (Deficit) Revenues Over Expenditures 19 -20 38,071 (245,366) 1,912 (250,364) Working Capital - Beginning 210,381 - 248,452 250,364 Working Capital - Ending $ 248,452 $ 245,366) $ 250,364 $ - CITY OF BAYTOWN POLICE FORFEITURES FUND 225 BUDGET SUMMARY BY FUND Actual Budget Estimated Adopted 2011 -12 2012 -13 2012 -13 2013 -14 Revenues Investment Interest $ 407 $ 194 $ 850 $ 250 Forfeited Revenue 83,225 - 35,319 - Misc Contributions 11,552 806 1,175 1,000 Sale of City Property 6,846 - 1,435 - Total Revenues 102,030 1,000 38,779 1,250 Expenditures Supplies 338 8,000 6,436 20,108 Maintenance 23,731 - 7,680 - Services 10,800 - - - Unforeseen / New Initiatives - 136,454 105 124,294 Total Operating 34,869 144,454 14,221 144,402 Capital Outlay 20,847 - 14,772 - Total Expenditures 55,716 144,454 29,098 144,402 Excess (Deficit) Revenues Over Expenditures 46,314 (143,454) 9,681 (143,152) Working Capital - Beginning 87,052 - 133,366 143,152 Working Capital - Ending $ 133,366 $ (143,454 ) $ 143,047 $ - 19 -21 CITY OF BAYTOWN FAMILY & YOUTH PROGRAM FUND 226 BUDGET SUMMARY BY FUND Actual Budget Estimated Adopted 2011 -12 2012 -13 2012 -13 2013 -14 Revenues 150,444 159,661 212,075 213,823 Bureau of Justice Assistance $ 79,858 $ 132,833 $ 129,405 $ 123,816 GCCISD 75,222 79,831 106,038 106,912 Child Safety Seat Fines 81,191 771,000 76,941 77,000 Interest Income 9 15 - - Contributions 19401 880 1,100 - Transfers In 17,545 40,179 76,684 92,949 Total Revenues 255,226 330,738 3909168 400,676 Expenditures DARE 150,444 159,661 212,075 213,823 VOCA* 87,726 162,656 158,370 145,579 Special Police Programs 11,816 2,709 5,925 7,353 Child Safety Programs 27,134 30,460 30,639 33,922 Unforeseen / New Initiatives - 8,239 - 8,517 Total Operating 277,120 363,725 407,009 409,194 Total Expenditures 277,120 363,725 407,009 409,194 Excess (Deficit) Revenues Over Expenditures (21,894) (32,987) (16,842) (8,517) Working Capital - Beginning 47,253 - 25,359 8,517 Working Capital - Ending $ 25,359 $ (32,987 ) $ 8,517 $ - * VOCA Grant application for new period of September 1, 2013 through August 31,2014 totals $156,943. 19 -22 CITY OF BAYTOWN POLICE ACADEMY FUND 228 BUDGET SUMMARY BY FUND Actual Budget Estimated Adopted 2011 -12 2012 -13 2012 -13 2013 -14 Revenues Drug Enforcement Agency $ 25,000 $ 30,000 $ - $ 30,000 H -GAC Grant 17,861 - - - Basic Academy - Police Dept 6,570 - - - Other Academy Fees - Outside 13,560 - - - Investment Interest 108 - - - Miscellaneous 1,650 - 800 - Operating Transfer from General Fund 111,209 - - - Total Revenues 175,958 30,000 800 30,000 Expenditures Supplies 81,095 - - Maintenance 31,147 - - - Services 43,318 - - 7,540 Total Operating 155,560 23,143 - 7,540 Furniture & Fixtures < $5000 Building - 30,000 44,011 30,000 Capital Outlay - 30,000 44,011 30,000 Unforeseen / New Initiatives - 23,143 - - Total Expenditures 155,560 53,143 44,011 37,540 Excess (Deficit) Revenues Over Expenditures Working Capital - Beginning Working Capital - Ending 20,398 (23,143) (43,211) (7,540) 30,353 - 50,751 7,540 $ 50,751 $ (23,143) $ 7,540 $ - 19 -23 CITY OF BAYTOWN ODD TRUST & AGENCY FUND 231 BUDGET SUMMARY BY FUND Actual Budget Estimated Adopted 2011 -12 2012 -13 2012 -13 2013 -14 Revenues Investment Interest 2,622 - 5,000 2,500 Miscellaneous 367,353 409,000 326,850 433,000 Transfers In 5,403 - - - Total Revenues 375,378 409,000 331,850 435,500 Expenditures Personnel 52,664 - - - Supplies 64 - 2,200 - Services - 19,000 - 119,040 Total Operating 52,728 19,000 2,200 119,040 Capital Outlay 33,253 503,000 523,855 38,000 Contingency - 205,995 - 221,017 Transfers Out 195,911 171,000 285,293 171,000 Total Expenditures 281,892 898,995 811,348 549,057 Excess (Deficit) Revenues Over Expenditures 93,486 (489,995) (479,498) (113,557) Working Capital - Beginning 499,569 - 593,055 113,557 Working Capital - Ending $ 593,055 $ (489,995 ) $ 113,557 $ - 19 -24 CITY OF BAYTOWN LIBRARY SPECIAL REVENUE FUND 266 BUDGET SUMMARY BY FUND Actual Budget Estimated Adopted 2011 -12 2012 -13 2012 -13 2013 -14 Revenues Misc Contribution $ 54,524 $ 57,000 $ 77,750 $ 44,550 Total Revenues 54,524 57,000 77,750 44,550 Expenditures Supplies 8,772 8,000 8,000 8,000 Maintenance - - - - Services 4,591 7,000 7,000 7,000 Unforeseen - 66,717 - 46,307 Total Operating 13,363 81,717 15,000 61,307 Capital Outlay 39,696 31,291 65,926 28,050 Total Expenditures 53,059 113,008 80,926 89,357 Excess (Deficit) Revenues Over Expenditures Working Capital - Beginning Working Capital - Ending 1,465 (56,008) (3,176) (44,807) 46,518 37,883 47,983 44,807 $ 47,983 $ (18,125 ) $ 44,807 $ - 19 -25 CITY OF BAYTOWN SUMMER YOUTH JOB PROGRAM FUND 280 BUDGET SUMMARY BY FUND* Actual Budget Estimated Adopted 2011 -12 2012 -13 2012 -13 2013 -14 Revenues Misc Contributions $ 54,100 $ 60,000 $ 60,075 $ 60,075 Total Revenues 54,100 60,000 60,075 60,075 Expenditures Personnel Services 58,277 51,470 54,454 54,454 Supplies 305 1,000 400 400 Services 11,615 7,375 5,220 5,220 Unforeseen /New Initiatives - 16,693 - 288 Total Operating 70,197 76,538 60,074 60,362 Excess (Deficit) Revenues Over Expenditures (16,097) (16,538) 1 (287) Working Capital - Beginning 16,383 286 286 287 Working Capital - Ending $ 286 $ (16,252) $ 287 $ - * Restricted funds for summer youth job program. 19 -26 CITY OF BAYTOWN EMERGENCY MANAGEMENT FUND 291 BUDGET SUMMARY BY FUND Actual Budget Estimated Adopted 2011 -12 2012 -13 2012 -13 2013 -14 Revenues Contributions $ 23,800 $ 25,000 $ 23,000 $ 23,000 Interest 278 - - - Transfer -In 9,350 9,350 9,350 10,000 Total Revenues 33,428 34,350 32,350 33,000 Expenditures Personnel Services - 1,041 639 953 Supplies 11,428 17,340 16,160 32,300 Maintenance 9,766 10,600 10,000 10,600 Services 6,147 19,800 5,950 5,550 Unforeseen / New Initiatives - 53,283 - 70,324 Total Operating 27,341 102,064 32,749 119,727 Capital Outlay - 5,100 5,000 - Total Expenditures 27,341 107,164 37,749 119,727 Excess (Deficit) Revenues Over Expenditures 6,087 (72,814) (5,399) (86,727) Working Capital - Beginning 86,039 92,126 92,126 86,727 Working Capital - Ending $ 92,126 $ 19,312 $ 86,727 $ - 19 -27 CITY OF BAYTOWN BAYTOWN NATURE CENTER OPERATING FUND 296 BUDGET SUMMARY BY FUND Actual Budget Estimated Adopted 2011 -12 2012 -13 2012 -13 2013 -14 Revenues User Fees $ 78,661 $ 83,908 $ 80,750 $ 83,250 Overages /Shortages - - - - Total Revenues 78,661 83,908 80,750 83,250 Expenditures Personnel 64,117 61,444 60,278 62,904 Supplies 1,737 6,500 4,000 4,500 Maintenance 2,299 2,500 1,000 2,500 Services - 12,090 13,800 13,620 Unforeseen / New Initiatives - 40,532 - 53,221 Total Operating 68,153 123,066 79,078 136,745 Excess (Deficit) Revenues Over Expenditures 10,266 (39,158) 1,672 (53,495) Working Capital - Beginning 41,557 - 51,823 53,495 Working Capital - Ending $ 51,823 $ (39,158 ) $ 53,495 $ - 19 -28 CITY OF BAYTOWN BAYTOWN NATURE CENTER SPECIAL PROJECTS FUND 296 BUDGET SUMMARY BY FUND Actual Budget Estimated Adopted 2011 -12 2012 -13 2012 -13 2013 -14 Revenues Interest $ 442 $ - $ - $ - Contributions 79,765 49,500 51,500 49,870 Transfer -In from General Fund - - - 4,621 Total Revenues 80,207 49,500 51,500 54,491 Expenditures Personnel 42,641 67,377 68,230 70,387 Supplies 3,458 19,781 5,100 15,350 Services 1,080 8,179 2,000 6,821 Unforeseen / New Initiatives - 11,819 - 18,707 Total Operating 47,179 107,156 75,330 111,265 Capital Outlay 28,962 4,028 2,500 3,472 Construction - - - - Total Expenditures 76,141 111,184 77,830 114,737 Excess (Deficit) Revenues Over Expenditures Working Capital - Beginning Working Capital - Ending 4,066 (61,684) (26,330) (60,246) 82,510 - 86,576 60,246 $ 86,576 $ (61,684) $ 60,246 $ - 19 -29 CITY OF BAYTOWN WETLANDS EDUCATION AND RECREATION CENTER FUND 298 OPERATIONS BUDGET SUMMARY BY FUND Actual Budget Estimated Adopted 2011 -12 2012 -13 2012 -13 2013 -14 Revenues Goose Creek CISD $ 40,000 $ 40,000 $ 40,000 $ 40,000 Lee College 15,000 15,000 15,000 15,000 Interest on Investments 52 - - - Contributions 16,540 16,063 11,000 15,000 Transfer In - General Fund 172,930 185,204 166,282 191,701 Total Revenues 244,522 256,267 232,282 261,701 Expenditures Personnel Services 202,047 2111412 191,437 212,508 Supplies 8,220 8,720 7,840 8,390 Maintenance 8,711 5,948 7,400 5,148 Services 25,225 29,187 24,605 27,441 Total Operating 244,203 255,267 231,282 253,487 Capital Outlay 319 1,000 1,000 1,000 Unforeseen / New Initiatives - - - 7,214 Total Expenditures 244,522 256,267 232,282 261,701 Excess (Deficit) Revenues Over Expenditures - - - - Working Capital - Beginning Working Capital - Ending $ - 19 -30 CITY OF BAYTOWN WETLANDS EDUCATION AND RECREATION CENTER FUND 299 SPECIAL PROJECTS BUDGET SUMMARY BY FUND Actual Budget Estimated Adopted 2011 -12 2012 -13 2012 -13 2013 -14 Funding Sources Investment Interest $ - $ - $ - $ - Contributions 110,720 110,624 110,438 99,818 Total Revenues 110,720 110,624 110,438 99,818 Expenditures Personnel Services 61,238 86,370 61,730 75,032 Supplies 21,675 51,922 23,600 39,277 Maintenance 11 1,240 460 1,060 Services - 3,400 - 6,682 Sundry - 18,102 - 17,922 Unforeseen / New Initiatives - 127,591 - 178,882 Total Operating 82,924 288,625 85,790 318,855 Capital Outlay Total Expenditures 82,924 288,625 85,790 318,855 Excess (Deficit) Revenues Over Expenditures 27,796 (178,001) 24,648 (219,037) Funds Available - Beginning 166,593 - 194,389 219,037 Funds Available - Ending $ 194,389 $ (178,001) $ 219,037 $ - 19 -31 BAYTOWN S 19 -32 CITY OF BAYTOWN BUDGET GLOSSARY The Annual Budget contains specialized and technical terminology that is unique to public finance and budgeting. To assist the reader of the Annual Budget document in understanding these terms, a budget glossary has been included in the document. Accrual Basis. The basis of accounting under which transactions are recognized in the period benefited regardless of the timing of related cash flows. Accrued Expenses. Expenses incurred but not due until a later date. Ad Valorem Taxes. (Current) All property (real, personal, mixed, tangible, intangible, annexations, additions, and improvements to property) located within the taxing unit's jurisdiction, which are subject to taxation and valued on January 1 of the current budget year. Each year, by ordinance, the City Council exempts taxes on automobiles and other items from the tax levy. Following the final passage of the appropriations ordinance, City Council sets the tax rate and levy for the fiscal year beginning October 1 and continuing through the following September 30th. Ad Valorem Taxes. (Delinquent) All taxes are due on receipt of bill and are delinquent if not paid before February 1 of the fiscal year in which it is imposed, except when the taxing unit postpones the delinquency date due to late mail out of tax bills. Ad Valorem Taxes. (Interest) A delinquent tax incurs interest of one (1%) percent of the amount of tax for the first calendar month it is delinquent, plus one (1%) percent for each additional month or portion of the month the tax remains unpaid. Ad Valorem Taxes. (Penalty) A delinquent tax incurs a penalty of six (6 0/6) percent of the amount of the tax for the first calendar month it is delinquent, plus one (1 %) percent for each additional month or portion of the month the tax remains unpaid prior to July 1 of the year in which it becomes delinquent. However, the delinquent tax on July 1 incurs a total penalty of twelve (12 %) percent of the amount of the delinquent tax without regard to the number of months the tax has been delinquent. Administrative Transfer. An interfund transfer designed to recover expenditures incurred or conducted in behalf of other funds. Appropriation. A legal authorization granted by a legislative body to make expenditures and to incur obligations for specific purposes. Appropriation Ordinance. The official enactment by the City Council to establish legal authority for City officials to obligate and expend resources. Assessed Valuation. A value that is established for real or personal property for use as a basis for levying property taxes. (Note: Property values are established by the Harris County Appraisal District.) Asset. Property owned by the City for which a monetary value has been established. Balanced Budget. A budget in which revenues equal or exceed expenditures. Basis of Accounting. Refers to when revenues, expenses, expenditures and transfers are recognized and reported. The budgetary basis accounting for all the funds is modified accrual. For GAAP purposes, the basis of accounting is accrual for all Enterprise Funds and Internal Service Funds, while the modified accrual basis is used for the General Fund and Special Revenue Funds. Baytown Area Water Authority (BA WA). A water authority created by Texas Legislature to purchase and distribute surface and/or underground supplies for the City and surrounding communities. The City accounts for approximately 90% of BAWA's annual sales. BAWA is considered a component unit of the City of Baytown. 20 -1 Bond. A written promise to pay a sum of money on a specific date at a specified interest rate. The interest payments and the repayment of the principal are detailed in a bond ordinance. The most common types of bonds are general obligation and revenue bonds. These are most frequently used for construction of large capital projects, such as buildings, streets and bridges. Budget. A plan of financial operation embodying an estimate of proposed expenditures for a given period and the proposed means of financing them. Used without any modifier, the term usually indicates a financial plan for a single fiscal year. In practice, the term "budget" is used in two senses. In one sense, it designates the financial plan presented to the appropriating body for adoption and, in the other, designates the plan finally approved by that body. It is usually necessary to specify whether the budget under consideration is preliminary and tentative or whether the appropriating body has approved it. Budget Adjustments. A legal procedure utilized by the City staff and City Council to revise a budget appropriation. The City of Baytown's City Charter requires City Council approval through the adoption of a supplemental appropriation ordinance (which specifies both the source of revenue and the appropriate expenditure account) for any inter- departmental or inter -fund adjustments. City staff has the prerogative to adjust expenditures within a departmental budget. Budget Calendar. The schedule of key dates or milestones, which the City departments follow in the preparation, adoption, and administration of the budget. Budget Document. The instrument used by the budget - making authority to present a comprehensive financial program to the City Council. Budget Message. The opening section of the budget, which provides the City Council and the public with a general summary of the most important aspects of the budget, changes from the current and previous fiscal years, and the views and recommendations of the City Manager. Budgetary Basis. The basis of accounting used to estimate financing sources and used in the budget. Budgeted Funds. Funds that are planned for certain uses but have not been formally or legally appropriated by the legislative body. The budget document that is submitted for Council approval is composed of budgeted funds. CAFR. The Comprehensive Annual Financial Report. Capital Improvement Program (CIP). The City's plan for the acquisition and construction of municipal public improvements for the City of Baytown. Projects included in the CIP program are usually expensive, non - recurring projects, which have a useful life spanning more than ten years. Capital Improvements Program Fund (CIPF). A fund for capital expenditures to be incurred each year over a fixed period of several future years setting forth each capital project, identifying the expected beginning and ending date for each project, the amount and the method of financing. CapitallMajor Project Expenditure/Expense. An expenditure /expense that results in the acquisition or addition of a fixed asset or the improvement to an existing fixed asset. Capital Outlay. Expenditures for the acquisition of fixed assets which by definition have a useful life of more than one year and purchase price at least $5,000. Included in this category is the cost of land, buildings, permanent improvements, machinery, large tools, rolling and stationary equipment. Cash Basis. A basis of accounting under which transactions are recognized only when cash changes hands. Cash Management. The management of cash necessary to pay for government services while investing temporary cash excesses in order to earn interest revenue. Cash management refers to the activities of forecasting the inflows and outflows of cash, mobilizing cash to improve its availability for investment, establishing and maintaining banking relationships, and investing funds in order to achieve the highest interest and return available for temporary cash balances. 20 -2 Central Services - Garage Fund To account for the cost of operating and maintaining vehicles and other equipment used by City departments. Service charges are billed to departments on a monthly basis to cover all expenses of the fund. Central Services - Warehouse Operations Fund To account for the supplies, materials and fuel inventories and to take advantage of volume purchasing. Inventories used are allocated respectively to departments on a monthly basis to cover inventory cost. Certificate of Obligation (CO). A debt instrument that is issued by the City and has the same legal status as a general obligation bond. Proceeds from the issuance of the certificates may be used for construction of public works; purchase of materials, supplies, equipment, machinery, builds, land, and right a ways for authorized needs and purposes; or payment of contractual obligations for professional services. However, certificates of obligation are not authorized by the voters. Chambers County Appraisal District (CCAD). Responsible for local property tax appraisal and exemption administration for Chambers County. Contingency. A budgetary reserve set aside for emergencies or unforeseen expenditures. Cost. (1) The amount of money or other consideration exchanged for property or services. (2) Expense. Cost Accounting. That method of accounting, which provides for assembling and recording of all the elements of cost incurred to accomplish a purpose, to carry on an activity or operations, or to complete a unit of work or a specific job. Crime Control and Prevention District (CCPD). On May 14, 2011, citizens voted to continue the Baytown Crime Control and Prevention District dedicated to crime reduction programs and the adoption of a local sales and use tax at a rate of one - eighth of one percent (1/8%). Current Taxes. Taxes that are levied and due within one year. Debt Services. The City's obligation to pay the principal and interest of all bonds and other debt instruments according to a pre- determined payment schedule. Deficit (1) The excess of the liabilities of a fund over its assets. (2) The excess of expenditures over revenues during an accounting period; or, in the case of proprietary funds, the excess of expense over income during an accounting period. Delinquent Taxes. Taxes that remains unpaid on and after the date on which a penalty for non - payment is attached. Department. An administrative segment of the City, which indicates management responsibility for an operation, or a group of related activities within a functional area. Departments are the basic units of the budget. Depreciation. The process of estimating and recording the lost usefulness, expired useful life or diminution of service from a fixed asset that cannot or will not be restored by repair and will be replaced. The cost of the fixed asset's lost usefulness is the depreciation or the cost to reserve in order to replace the item at the end of its useful life. Encumbrances. Commitments related to unperformed (executory) contracts for goods or services. Enterprise Fund A fund established to account for operations (a) that are financed and operated in a manner similar to private business enterprises- -where the intent of the governing body is that the costs (expenses, including depreciation) of providing goods or services to the general public on a continuing basis be financed or recovered primarily through user charges; or (b) where the governing body has decided that periodic determination of revenues earned, expenses incurred, and/or net income is appropriate for capital maintenance, public policy, management control, accountability, or other purposes. Examples of Enterprise Funds are water, sewer, and sanitation, utilities, Bayland Island and Baytown Area Water Authority. Expenditure. The outflow of funds paid or to be paid for an asset or goods and services obtained regardless of when the expense is actually paid. This term applies to all funds. Note: An encumbrance is not expenditure. An encumbrance reserves funds to be expended. Expenses. Charges incurred (whether paid immediately or unpaid) for operation, maintenance, interest and other charges. 20 -3 Fire Control, Prevention and Emergency Medical Services District (FCPEMSD). On May 14, 2011, citizens voted to continue the Baytown Fire Control, Prevention, and Emergency Medical Services District dedicated to fire safety and emergency medical services and the adoption of a local sales and use tax at a rate of one - eighth of one percent (118 %). Fiscal Year. The time period designated by the City which is signifying the beginning and ending period for recording financial transactions. The City of Baytown has specified October 1 to September 30 as its fiscal year. Fixed Assets. Assets of a long -term character which are intended to continue to be held or used, such as land, buildings, improvements other than buildings, machinery and equipment. Franchise Tax A charge paid for the use of City streets and public right of way and is in lieu of all other municipal charges, fees, street rentals, pipe taxes or rentals, easement or other like franchise taxes, inspections fees, and/or charges of every kind except only Ad Valorem and special assessment taxes for public improvements (e.g., gas, telephone, and cable tv). Full- -Time Equivalent (FTE). Full -time position. Fund. An accounting entity that has a set of self - balancing accounts and records all fmancial transactions for specific activities or government functions. Eight commonly used funds in public accounting are: general fund, special revenue funds, debt service funds, capital project funds, enterprise funds, trust and agency funds, internal service funds and special assessment funds. Fund Balance. For Governmental Funds, fund balance is the difference between assets over liabilities. Also known as surplus funds. Furniture & Equipment < $5,000. The purchase of furniture or equipment less than $5,000. General Debt Service Fund. A fund established to account for the City's obligation to pay the principal and interest of all bonds and other debt instruments according to a pre - determined payment schedule. General Fund. The fund used to account for all financial resources except those required to be accounted for in another fund. General Obligation (GO) Bonds. Bonds that finance a variety of public projects such as streets, buildings, and improvements. The repayment of these bonds is usually made from property taxes and is backed by the full faith and credit of the issuing government. Generally Accepted Accounting Principles (GAAP). Uniform minimum standards of and guidelines to financial accounting and reporting. They govern the form and content of the basic financial statements of an entity. They encompass the conventions, rules, and procedures necessary to define accepted accounting practice at a particular time. They include not only broad guidelines of general application, but also detailed practices and procedures. They provide a standard by which to measure financial presentations. Goals. A purpose or benefit the department plans to provide to the community and/or organizations. Goals identify the end result the organization desires to achieve with its activities. Some of the goals are ongoing and may not be achieved in one year. Governmental Funds. Funds through which most governmental functions of the City are financed. The acquisition, use and balances of the City's expendable financial resources and the related liabilities (except those accounted for in Proprietary Funds) are accounted for in the Governmental Funds. Grants. Contributions or gifts of cash or other assets from another government to be used or expended for a specified purpose, activity, or facility. Harris County Appraisal District (HCAD). Responsible for local property tax appraisal and exemption administration for nearly 500 jurisdictions (taxing units) in America's third most populous county, Harris County. 204 HoteUMotel Fund. Fund to account for the accumulation of resources from the Hotel/Motel Tax assessment levied by the City. These monies are to be spent to promote the progress, development or growth of the City within the guidelines set forth on disposition of revenues collected under the authority of the Texas Hotel Occupancy Tax Act (Article 1269; Vernon's Texas Civil Statutes.) Hotel/Motel Occupancy Tax (HOT). A tax levied upon the cost of occupancy of any room or space furnished by any hotel where such costs of occupancy are at the rate of two ($2.00) dollars or more per day. The law authorizes a room tax of not more than seven (7 %) percent of the consideration paid by the occupant of such room to the hotel. Hybrid Zero - BasedlFrogram- Orlented Budgeting. The City of Baytown's budget process combines a method of zero -based budgeting in which all expenditures must be justified each new fiscal year and a program - oriented method of budgeting expenditures to meet programmatic objectives. Income. A term used in proprietary fund type accounting to represent (1) revenues or (2) the excess of revenue over expenses. Industrial District Agreement (IDA). An agreement the City enters into with industries located within its extraterritorial jurisdiction. The contracts specify payments to be made to the City in lieu of ad valorem taxes in exchange for limited immunity from annexation of specific properties during the seven -year terms of the agreements. Intergovernmental Revenue. Contributions received from the State and Federal Government in the form of grants and shared revenues. Internal Service Fund. Funds used to account for the financing of goods or services provided by one department to another department on a cost reimbursement basis, for example, the Garage Fund. Investments. Securities held for the production of revenues in the form of interest or lease payments. Levy. (Verb) To impose taxes, special assessments, or service charges for the support of governmental activities. (Noun) The total amount of taxes, special assessments, or service charges imposed by a government. Long -Term Debt. Debt with a maturity of more than one year after the date of issuance. Miscellaneous Funds. Funds used to account for miscellaneous special revenue sources, which are required to finance specific activities. Mixed Beverage Tax A tax rate of ten (10 %) percent imposed on the gross receipt of a Licensee for the sale, preparation, or service of mixed beverages or from the sale of ice or non - alcoholic beverages and consumed on the premises of the permittee. Modred Accrual Basis. The accrual basis of accounting adapted to the governmental fund type spending measurement focus. Under it, revenues are recognized when they become both measurable and available to finance expenditures of the current period. Expenditures are recognized when the related fund liability is incurred except for (1) inventories of materials and supplies which may be considered expenditures either when purchased or when used; (2) prepaid insurance and similar items which need not be reported; (3) accumulated unpaid vacation, sick pay, and other employee benefit amounts which need not be recognized in the current period, but for which larger -than- normal accumulations must be disclosed in the notes to the financial statements; and (4) principal and interest on long -term debt which are generally recognized when due. Municipal Development District (MDD). On May 5, 2001, in the general election, the citizens of the City of Baytown voted to authorize the creation of the Baytown Municipal Development District and the imposition of a sales and use tax at the rate of one -half of one percent for the purpose of financing economic development projects that provide economic benefit and diversify the economic base of the community. Object Code. Expenditure classification according to the types of items purchased or services obtained; for example, personal services, supplies, maintenance and capital. 20 -5 Objectives. Quantifiable steps toward accomplishing the stated goals. Each will have a specific time frame or measurable achievement. Objectives should be reached or completed within the fiscal year. Operating Budget. Plans of current expenditures and the proposed means of financing them. The annual operating budget (or, in the case of some state governments, the biennial operating budget) is the primary means by which most of the financing acquisition, spending, and service delivery activities of a government are controlled. The use of annual operating budgets is usually required by law. Even where not required by law, however, annual operating budgets are essential to sound financial management and should be adopted by every government. Operating Expenses. Proprietary fund expenses which are directly related to the fund's primary service activities. Operating Grants. Grants which the grantor to operating purposes restricts or which may be used for either capital or operating purposes at the discretion of the grantee. Operating Income. The excess of proprietary fund operating revenues over operating expenses. Operating Revenues. Proprietary fund revenues, which are directly related to the fund's primary service activities. They consist primarily of user charges for services. Operating Transfers. All interfund transfers other than residual equity transfers. Ordinance. A formal legislative enactment by the governing board of a municipality. If it is not in conflict with any higher form of law, such as a state statute or constitutional provision, it has the full force and effect of law within the boundaries of the municipality to which it applies. The difference between an ordinance and a resolution is that the latter requires less legal formality and has a lower legal status. Ordinarily, the statutes or charter will specify or imply those legislative actions, which must be by ordinance and those, which may be by resolution. Revenue raising measures, such as the imposition of taxes, special assessments and service charges, universally require ordinances. Other Financing Sources. Governmental fund general long -term debt proceeds, operating transfers out, and material proceeds of fixed asset dispositions. Such amounts are classified separately from revenues. Overlapping Debt. The proportionate share of the debts of local governments located wholly or in part within the limits of the reporting government, which must be borne by property within each government. Performance Measures. Specific quantitative and qualitative measures of work performed as an objective of the department. Personnel Costs. Costs related to compensating employees, including salaries, wages, insurance, payroll taxes and retirement contributions. Productivity Measures. Criteria used to reflect how well a program is performing its activities to meet the needs of the public and the organization. They should measure productivity, effectiveness, efficiency or the impact of a service provided. While activity measures indicate "how much" activity the division/department is performing, productivity measures identify "how well" the division/department is performing. Program Description. Describe the nature of service delivery provided at this level of funding. It clearly explains how service delivery will be different from the prior budget year. Program Goals. Describes the purpose or benefit the division/department plans to provide to the community and/or organizations it serves. Goals identify the end result the division/department desires to achieve with its activities. Goals are often ongoing and may not be achieved in one year. Program Objectives. Quantifiable steps toward accomplishing stated goals having a specific time frame or measurable achievement. Objectives should be able to be reached or completed within the current fiscal year. Objective statements are not required for every activity performed, but should focus on the major steps necessary for achieving established goals. Property Tax. Taxes levied on both real and personal property according to the property's valuation and the tax rate. 20 -6 Proprietary Funds. Funds accounted for on a flow of economic resources measurement focus. The accounting objectives are a determination of net income, financial position and changes in cash flow. All assets and liabilities associated with a Proprietary Fund's activities are included on its balance sheet. Proprietary Fund equity is segregated into contributed capital and retained earnings. Reserve. An account to use to indicate that a portion of a fund's balance is legally restricted for a specific purpose and is, therefore, not available for general appropriation. Reserve for Encumbrances. An account used to set aside a portion of fund balance for obligations from the previous fiscal year. Residual Equity Transfers. Non - recurring or non - routine transfers of equity between funds. Resolution. A special or temporary order of a legislative body requiring less legal formality than an ordinance or statute. Revenue Bonds. Bonds whose principal and interest are payable exclusively from earnings of an Enterprise Fund. Revenues. (1) Increases in government fund type net current assets from other than expenditure refunds and residual equity transfers. Under NCGA Statement 1, general long -term debt proceeds and operating transfers in are classified as "other financing sources" rather than revenues. (2) Increases in proprietary fund type net total assets from other than expense refunds, capital contributions, and residual equity transfers. Under NCGA Statement 1, operating transfers in are classified separately from revenues. Risk Management Fund To account for the operation of a self - insured retention fund for health services for all City employees and that relate to workers' compensation claims. Claims are primarily administered by an outside agency. Sales Tax A general "sales tax" is levied on persons and businesses selling merchandise or services in the city limits on a retail basis. The categories for taxation are defined by state law. Monies collected under authorization of this tax are for the use and benefit of the City. Sanitation Fund. Fund used to account for the provision of services to the residents of the City. All activities necessary to provide such services are accounted for in the fund, including, but not limited to, administration, operations, maintenance, and financing and related debt service. Special Revenue Funds. Funds which account for revenues from specific taxes or other revenue sources which by law, or other agreement such as a Trust, are designated to finance particular functions or activities of government and which, therefore, cannot be diverted to other uses. Storm Water Utility Fund. The Clean Water Act (CWA) was enacted in 1972 to protect surface waters, such as lakes, rivers, and coastal areas. National Pollutant Discharge Elimination System ( NPDES) permits were introduced to increase accountability for protecting water quality. This required industrial and municipal wastewater dischargers of pollutants into the waters of the US from a point source to obtain a NPDES permit. The final Phase II regulations that affect smaller communities, such as Baytown, were signed in October 1999. Small municipal separate storm sewer systems (MS4s) programs, such as Baytown's, are required to participate. These MS4 programs should be developed and implemented in phases over the next five years. An advance from the General Fund to provide funds for start-up costs associated with the program was provided in 2003. First year costs included funding for a storm water utility feasibility study. Future funding is proposed from developing storm water utility fees to provide a dedicated funding source for the program. The Texas Legislature provided the procedures necessary to establish a storm water utility fee in Chapter 402 of the Local Government Code. Cities were required to file an application for a permit from the Texas Commission on Environmental Quality by December 2003. Street Maintenance Tax In 2001 the Texas Legislature passed House Bill 445, which allows cities to raise their local sales tax rate by 0.25 percent if the funds are dedicated to street maintenance and repair. On May 15, 2004, in the general election, the citizens of the City of Baytown voted to authorize the imposition of a street maintenance sales tax. This sales tax must be reapproved every four years by voters or it will expire. In November 2011, reauthorized early due to Senate Bil1100, Baytown citizens overwhelmingly reapproved the sales tax in order to continue this beneficial 20 -7 program. This fund will account for the revenues collected from this sales tax and may only be used to maintain and repair municipal streets that exist when the tax is adopted. Tax Increment Reinvestment Zone (TIRZ). A financing tool created by the state legislative to promote, develop, encourage and maintain housing, educational facilities, employment, commerce and economic development in the City. Tax Levy. The total amount to be raised by general property taxes for operating and debt service purposes. Tax Rate. The amount of tax stated in terms of a unit of the tax base, for example, $.50 per $100 (one hundred dollars) assessed valuation of taxable property. Tax Rate Limit. The maximum rate at which a government may levy a tax. The limit may apply to taxes raised for a particular purpose, or to taxes imposed for all purposes, and may apply to a single government, to a class of governments, or to all governments operating in a particular area. Overall tax rate limits usually restrict levies for all purposes and of all governments, state and local, having jurisdiction in a given area. Tax RoA The official list showing the amount of taxes levied against each taxpayer or property. Frequently, the tax roll and the assessment roll are combined, but even in these cases the two can be distinguished. Taxes. Compulsory charges levied by a government for the purpose of financing services performed for the common benefit. This term does not include specific charges made against particular persons or property for current or permanent benefits such as special assessments. Neither does the term include charges for services rendered only to those paying such charges as, for example, sewer service charges. Technical Adjustments. Represents adjustments made by the City Council to the Proposed Budget for the Final Adopted Budget. Texas Commission on Environmental Quality (TCEQ). The environmental agency for the State of Texas. Transfers In/Out. Amounts transferred from one fund to another to assist in financing the services of the recipient fund. Transmittal Letter. A general discussion of the proposed budget presented in writing as a part of the budget document. The transmittal letter explains the principal budget issues and presents the recommendations made by the City Manager. Unencumbered Balance. The amount of an appropriation that is neither expended nor encumbered. It is essentially the amount of money still available for future purchases. Unreserved Fund Balance. The portion of a fund's balance that is not restricted for a specific purpose and is available for general appropriation. Water and Sewer Fungi. Fund used to account for the rendering of water and sewer services to the residents of the City. Activities of the fund include the administration, operation and maintenance of the water and sewer system, and billing and collection activities. The fund also accounts for the accumulation of resources for, and the payment of, long -term debt principal and interest for revenue bonds and obligations under capital leases. All costs are financed through charges made to utility customers with rates reviewed regularly and adjusted if necessary to ensure the integrity of the fund. Water and Wastewater Interest and Sinking (WWIS) Fund. A fund established to account for the City's obligation to pay the principal and interest of all bonds and other debt instruments according to a pre - determined payment schedule. Working Capital, The amount by which total current assets exceed total current liabilities. Workload Measures. Reflects major activities of the division/department. They indicate the amount of work that has been done in the past and projected workload levels for the current and next years. Workload measures should be able to be tracked with a reasonable amount of time and effort. 20 -8