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_FY 12-13 COB Adopted Budget& MOOP Baytown, exa'5: Where Past ka Progref5o (This page intentionally left blank.) CITY OF BAYTOWN, TEXAS ANNUAL PROGRAM OF SERVICES 2012 -13 ADOPTED BUDGET as submitted to MAYOR AND COUNCIL by Robert D. Leiper, City Manager lI '1 1 September 6, 2012 MAP OF THE CITY OF BAYTOWN, TEXAS Maior Venues from Baytown, Texas NASA/Johnson Space Center, Houston, Texas — 25 minutes Downtown Houston, Texas — 30 minutes Hobby Airport, Houston, Texas — 30 minutes Minute Maid Field, Houston, Texas — 30 minutes BBVA Compass Stadium, Houston, Texas — 30 minutes Toyota Center, Houston, Texas — 30 minutes Reliant Park, Houston, Texas — 35 minutes Bush Intercontinental Airport, Houston, Texas — 45 minutes Galveston, Texas (coastline) — 55 minutes CITY OF BAYTOWN ELECTED OFFICIALS Mercedes Renteria III Council Member District 1 Brandon Capetillo Council Member District 3 Mayor Stephen H. DonCarlos Robert C. Hoskins Council Member Scott Sheley Mayor Pro Tern Council Member, District 2 David McCartney Council Member District 5 District 6 Terry Sain Council Member District 4 CITY OF BAYTOWN, TEXAS PRINCIPAL CITY OFFICIALS Robert D. Leiper City Manager Ron Bottoms Deputy City Manager Kevin Troller Assistant City Manager Ignacio Ramirez City Attorney Louise Richman Director of Finance Keith Dougherty Police Chief Shon Blake Fire Chief Darryl Fourte Director of Public Works/Utilities Bill Vola Emergency Management Coordinator Raymond Pheris Director of Communications Jose Pastrana Director of Engineering Kelly Carpenter Director of Planning & Development Services Scott Johnson Director of Parks & Recreation Asim Khan Director of Information Technology Services Mike Lester Director of Health & Emergency Medical Services Carol Flynt Director of Human Resources & Civil Service Katherine Brown City Librarian Leticia Brysch City Clerk Acknowledgments The preparation of the budget on a timely basis could not have been accomplished without the efforts and dedication of the Administration, Department Directors and the Budget Staff. We would like to express our appreciation to our staff from various departments who assisted in its preparation. iv r OUR VISION To be a progressive community that values quality of life, diverse economic opportunities and civic pride as we honor our past and shape our future. OUR /;1155 /ON To balance public resources and services in order to provide for the health, safety, and welfare of the community, enhance quality of life, and plan for the future. OUR FOUNDATION FOR 5000E55 Live the City's Core Values • Leadership: we show others the way • Integrity: we earn and honor the trust of others • Teamwork: we help each other succeed • Excellence: we understand our jobs and take pride in doing them well • Respect: we conduct our business with courtesy, kindness and fairness • Service: we anticipate our customers' needs and provide solutions Get better all the time • Innovate by learning from others and evaluating how we can improve the way we provide services Ask customers and employees how we can improve • Train employees to perform their jobs at higher levels • Develop employees within their current positions and grow leaders from within the organization Communicate Always step back when making a decision and consider who needs to be involved and who needs to be informed of what is happening, whether it's the public or fellow employees Make every decision with the future in mind • Will the decision make Baytown a better place to live, work and visit? What impact will the decision have on Baytown in twenty years? Will the decision have a positive impact on Baytown's community spirit? Give back • Positively impact the Baytown area as public servants and as members of the community CITY OF BAYTOWN ORGANIZATION CHART LT DO GOVERNMENT FINANCE OFFICERS ASSOCIATION Distinguished Budget Presentation Award PRFSFAIMD TO City of Baytown Texas For the Fiscal Year Beginning October 1, 2011 Presidimt P.=udvc Dirocwr The Government Finance Officers Association of the United States and Canada (GFOA) presented a Distinguished Budget Presentation Award to City of Baytown, Texas for its annual budget for the fiscal year beginning October 1, 2011. In order to receive this award, a governmental unit must publish a budget document that meets program criteria as a policy document, as an operations guide, as a financial plan, and as a communications device. This award is valid for a period of one year only. We believe our current budget continues to confirm to program requirements, and we are submitting it to GFOA to determine its eligibility for another award. vii BAYTOWN S VIII CITY OF BAYTOWN ANNUAL PROGRAM OF SERVICES �4611181yIN17;i1J II" A*WlPaka TABLE OF CONTENTS Pape Map of City of Baytown, Texas ii Elected Officials iii Principal City Officials iv City of Baytown Vision and Mission v Organization Chart vi GFOA Distinguished Budget Presentation Award vii Table of Contents Reader's Guide Reader's Guide I Budget Calendar 5 Overview of the City of Baytown, Texas 8 Financial Policies 12 Budget Glossary 15 Manager's Message Manager's Message Technical Adjustments 23 30 Major Budget Issues Report General Fund 31 General Debt Service Fund 35 Hotel/Motel Fund 35 Aquatics Fund 36 Water and Sewer Fund 37 Water and Wastewater Interest and Sinking Fund 37 Sanitation Fund 39 Storm Water Utility Fund 40 Central Services 41 Garage Fund 41 Warehouse Operations Fund 41 Funded Supplemental Requests 44 Funded Capital Requests 47 Unfunded Supplemental Requests 54 Unfunded Capital Requests 55 Baytown 2025 Comprehensive Plan - Annual Report & Strategic Action Plan 57 Budget Summaries Expenditure Budget Summary Comparison - Comparison of 2012 Budget to 2013 Adopted 67 Budget Summary Comparison - Consolidated Summary of Fund Balances /Working Capital 68 Summary of All Fund Types - Comparative Schedule of Budgets for 2013 69 Summary of Governmental Fund Types - Comparative Schedule of Budgets for 2013 70 Governmental Fund Expenditure Detail for Fiscal Year 2013 71 General Fund - Budget Summary by Type of Expenditure 75 General Debt Service Fund - Budget Summary by Fund 76 CITY OF BAYTOWN ANNUAL PROGRAM OF SERVICES ADOPTED BUDGET 2012 -13 TABLE OF CONTENTS Pape Assessed Valuation, Estimated Ad Valorem Collections and Ad Valorem Tax Rate Allocation 77 Hotel/Motel Fund - Budget Summary by Fund 78 Summary of Proprietary Fund Types - Comparative Schedule of Budgets for 2013 79 Proprietary Fund Expenditure Detail for Fiscal Year 2013 80 Aquatics Fund - Budget Summary by Fund 83 Water and Sewer Fund - Budget Summary by Fund 84 Water and Wastewater Interest and Sinking Fund - Budget Summary by Fund 85 Sanitation Fund - Budget Summary by Fund 86 Storm Water Utility Fund - Budget Summary by Fund 87 Garage Fund - Budget Summary by Fund 88 Warehouse Operations Fund - Budget Summary by Fund 89 General Fund Organization Chart 91 Budget Summary by Type of Expenditure (Revenues & Expenditures by Type) 93 Budget Summary by Function of Expenditure (Revenues & Expenditures by Function) 94 General Fund Revenue Summary 95 Revenue Detail 96 Budget Summary by Department 99 Budget Summary by Account 100 General Fund Program Summaries and Departmental Budgets General Administration 104 Fiscal Operations 106 Legal Services 108 Information Technology Services 110 Planning and Development Services 112 Human Resources 114 City Clerk 116 Court of Record 118 City Facilities 121 General Overhead 122 Police 124 Fire 128 Communications 132 Emergency Management 135 Emergency Medical Services 138 Public Works Administration 140 Streets and Drainage 142 Traffic Control 144 Engineering 146 Public Health 149 Parks and Recreation 152 Sterling Municipal Library 156 Transfers Out 159 in CITY OF BAYTOWN ANNUAL PROGRAM OF SERVICES B ADOPTED BUDGET 2012 -13 TABLE OF CONTENTS Page General Debt Service Fund Budget Summary by Fund 161 Assessed Valuation, Estimated Ad Valorem Collections and Ad Valorem Tax Rate Allocation 162 Assessed Valuations, Tax Levy and Collections - Last Ten Fiscal Years 163 General Long Term Debt Schedule of Fiscal Year 2012 -13 Requirements 164 Annual Requirement to Amortize General Obligation Debt 165 Statement of Bonded Indebtedness Fiscal Year 2012 -13 166 Hotet/Motel Fund Organization Chart 173 Budget Summary by Fund 174 Program Summary 175 Service Level Budget 176 Budget 2013 Programs 178 Aquatics Fund Organization Chart 179 Budget Summary by Fund 181 Program Summary 182 Service Level Budget 183 Water and Sewer Fund Organization Chart 185 Budget Summary by Fund (Revenues & Expenditures by Type) 187 Budget Summary by Fund (Revenues & Expenditures by Function) 188 Revenue Detail 189 Budget Summary by Department 190 Summary by Account 191 Water and Sewer Fund Program Summaries and Departmental Budgets Utility Billing and Collections 194 Water and Sewer General Overhead 197 Water Operations 199 Wastewater Operations 202 Utility Construction 204 Transfers Out 206 Water & Wastewater Interest & Sinking (WWIS) Fund Budget Summary by Fund 207 Summary of FY 2012 -13 Debt Requirements 209 Annual Requirement to Amortize Water & Sewer Debt 210 Detail Debt Amortization Schedules 211 CITY OF BAYTOWN to ANNUAL PROGRAM OF SERVICES NT0WN ADOPTED BUDGET 2012 -13 S TABLE OF CONTENTS Page Sanitation Fund Organization Chart 215 Budget Summary by Fund 216 Program Summary 217 Service Level Budget 218 Storm Water Utility Fund 264 Organization Chart 221 Budget Summary by Fund 223 Program Summary 224 Utility Service Level Budget 225 Central Services 274 Garage Fund Organization Chart 227 Garage Fund Budget Summary by Fund 229 Garage Operations Program Summary 230 Garage Operations Service Level Budget 231 Warehouse Operations Fund Organization Chart 233 Warehouse Operations Fund Budget Summary by Fund 235 Warehouse Operations Program Summary 236 Warehouse Operations Service Level Budget 237 Ordinances Budget Adopted Ordinance 239 Solid Waste Collections Rate Change Ordinance 242 Adopting the Rate and Tax Levy Ordinance 244 Salary Schedules All Funds Summary of Full -time Positions by Fund & Department 247 Schedule of Full -time Budgeted Positions 248 Endnotes for Personnel Changes 258 Grade Structure 263 Salary Schedules 264 Statistical Section Net Assets by Components Last Nine Fiscal Years 268 Changes in Net Assets Last Nine Fiscal Years 270 Changes in Net Assets Last Nine Fiscal Years (Continued) 272 Tax Revenues by Source, Governmental Activities Last Nine Fiscal Years 274 Fund Balances, Governmental Funds Last Nine Fiscal Years 276 Changes in Fund Balances, Governmental Funds Last Nine Fiscal Years 278 Tax Revenues By Source, Governmental Activities Last Ten Fiscal Years 280 OWN CITY OF BAYTOWN ANNUAL PROGRAM OF SERVICES ADOPTED BUDGET 2012 -13 TABLE OF CONTENTS Page Assessed Value and Estimated Actual Value of Taxable Property Last Ten Fiscal Years 282 Property Tax Rates - Direct and Overlapping Governments Last Ten Fiscal Years 284 Principal Property Taxpayers Current Year and Nine Years Ago 287 Property Tax Levies and Collections Last Ten Fiscal Years 288 Ratios of Outstanding Debt By Type Last Nine Years 290 Ratios of General Bonded Debt Outstanding Last Ten Years 292 Direct and Overlapping Governmental Activities Debt As of September 30, 2011 295 Legal Debt Margin Information Last Nine Fiscal Years 296 Pledged Revenues Coverage (Water and Sewer Fund) Last Ten Years 298 Demographic and Economic Statistics Last Ten Fiscal Years 300 Principal Employers Current Fiscal Year and Nine Years Ago 303 Full -Time Equivalent City Employees By Function/Program Last Ten Fiscal Years 304 Operating Indicators by Function/Program Last Ten Fiscal Years 306 Capital Asset Statistics By Function/Program Last Ten Fiscal Years 308 Component Units Baytown Area Water Authority (BAWA) Adopted Budget 311 Baytown Area Water Authority Board Organization Chart 312 Baytown Area Water Authority Board of Directors 313 Baytown Area Water Authority - Manager's Message 314 Baytown Area Water Authority Major Budget Issues 316 Baytown Area Water Authority Budget Summary by Fund 318 BAWA - Capital Improvement Program Fund Budget Summary by Fund 518 319 Baytown Area Water Authority Program Summary 320 Baytown Area Water Authority Service Level Budget 321 Baytown Area Water Authority Revenue Bonds Long Term Debt Amortization Schedules 323 Baytown Area Water Authority Revenue Bonds Detail Debt Amortization Schedules 324 City of Houston Untreated Water Rates 326 Treated Water Rates 327 City of Houston's Notification of Increased Water & Sewer Rates - Effective April 1, 2012 328 Baytown Area Water Authority Ordinance 329 Crime Control and Prevention District (CCPD) Adopted Budget 331 Crime Control and Prevention District (CCPD) Board Members 333 Crime Control and Prevention District (CCPD) Budget Summary by Fund 206 334 Crime Control and Prevention District (CCPD) 2012 -13 Base Level Footnotes 335 Crime Control and Prevention District (CCPD) Ordinance 337 Fire Control, Prevention and Emergency Medical Services District (FCPEMSD) Adopted Budget 339 Fire Control, Prevention and Emergency Medical Services District (FCPEMSD) Board Members 341 Fire Control, Prevention and Emergency Medical Services District (FCPEMSD) Budget Summary by Fund 207 342 Fire Control, Prevention and Emergency Medical Services District (FCPEMSD) Special District - Fire - 20701 343 Fire Control, Prevention and Emergency Medical Services District (FCPEMSD) Special District - Fire - 20702 344 Fire Control, Prevention and Emergency Medical Services District (FCPEMSD) 2012 -13 Base Level Footnotes 345 Fire Control, Prevention and Emergency Medical Services District (FCPEMSD) Ordinance 347 Municipal Development District Adopted Budget 349 Municipal Development District Members 351 Municipal Development District - Manager's Message 352 Municipal Development District Major Budget Issues 354 Municipal Development District Program Fund Budget Summary for Fiscal Year 2012 -13 358 Pape Municipal Development District - Supplemental Information Included for Planning Purposes CITY OF BAYTOWN Municipal Development District Program Fund Budget Summary - Projected Working Capital ANNUAL PROGRAM OF SERVICES Municipal Development District Detail Debt Amortization Schedules ADOPTED BUDGET 2012 -13 Municipal Development District Resolution TABLE OF CONTENTS Pape Municipal Development District - Supplemental Information Included for Planning Purposes 361 Municipal Development District Program Fund Budget Summary - Projected Working Capital 362 Municipal Development District Detail Debt Amortization Schedules 364 Municipal Development District Resolution 368 Baytown Reinvestment Zone #1 Fund 216 Budget Summary by Fund 369 Capital Improvement Program (CIP) 400 Capital Improvement Program Budget Overview 371 Capital Improvements Program 2007 - Approved by Voters on November 6, 2007 402 Revisions: June 26, 2008; Sept. 10, 2009; July 15, 2010; September 8, 2011; July 12, 2012 385 Utility Capital Improvement Projects Summary Active and Future Projects 387 Municipal Development District Program Fund Budget Summary - Projected Working Capital 388 Miscellaneous Funds 407 Miscellaneous Funds Overview 391 Street Maintenance Tax Fund 211 Budget Summary 395 Community Development Block Grant (CDBG) Fund 270 Budget Summary by Fund 397 Capital Replacement Fund (CRF) 350 Budget Summary 398 Capital Replacement Fund (CRF) 350 - Capital Lease List 399 Capital Improvement Program Fund (CIPF) 351 Budget Summary 400 Water & Sewer - Capital Improvement Program Fund (CIPF) 527 Budget Summary 401 Water & Sewer - Impact Fees 529 Budget Summary 402 Bayland Island Operations Fund 540 Budget Summary by Fund 403 Medical Benefits Fund 560 Budget Summary by Fund 404 Workers Compensation Fund 561 Budget Summary by Fund 405 Other Miscellaneous Funds 407 Municipal Court Special Revenue Fund 201 Budget Summary by Fund 409 Parks & Recreation Escrow Special Revenue Fund 209 Budget Summary by Fund 410 Hazmat/Homeland Security Special Revenue Fund 210 Budget Summary by Fund 411 Police Forfeitures Fund 225 Budget Summary by Fund 412 Family & Youth Program Fund 226 Budget Summary by Fund 413 Police Academy Fund 228 Budget Summary by Fund 414 Odd Trust & Agency Fund 231 Budget Summary by Fund 415 Library Special Revenue Fund 266 Budget Summary by Fund 416 Summer Youth Job Program Fund 280 Budget Summary by Fund 417 Emergency Management Fund 291 Budget Summary by Fund 418 Baytown Nature Center Operating Fund 296 Budget Summary by Fund 419 Baytown Nature Center Special Projects Fund 296 Budget Summary by Fund 420 Wetlands Education and Recreation Center Fund 298 Budget Summary by Fund 421 Wetlands Education and Recreation Center Special Projects Fund 299 Budget Summary by Fund 422 READER'S GUIDE TO THE 2012 -13 ANNUAL PROGRAM OF SERVICES (OPERATING BUDGET) The Reader's Guide provides an overview of the City of Baytown's budget process and budget documents. Also included in this section is a glossary of budget terms. The City of Baytown has prepared a budget designed to meet the highest standards of performance in municipal budgeting. The budget presentation format for division/department summaries has been designed to include program goals, objectives and meaningful workload and productivity measures. Various financial summaries, statistical information and detailed revenue sources are provided to help define the City's goals, purposes and assumptions for projections. The Major Funds are the Governmental Funds (i.e., General Fund, General Debt Service Fund and Hotel/Motel Fund) and the Proprietary Funds (i.e., Aquatics Fund, Water and Sewer Fund, Water and Wastewater Interest and Sinking Fund, Sanitation Fund, Storm Water Utility Fund and Central Services Funds). All appropriations shall lapse at the end of the fiscal year to the extent that they shall not have been expended or lawfully encumbered. Project length financial plans are adopted for all capital project funds. BUDGET BASIS The budget for the Governmental Funds is prepared on the modified accrual basis of accounting. Under this basis of accounting, revenues are recognized when they become both measurable and available to finance expenditures of the current period. Expenditures are recognized when the related fund liability is incurred, except for (1) inventories of material and supplies which may be considered expenditures when used; (2) prepaid insurance and similar items; (3) accumulated unpaid vacation, sick pay and other employee benefit amounts which need not be recognized in the current period and (4) principal and interest on long -term debts which are generally recognized when due. All proprietary fund types are accounted for on a flow of economic resources measurement focus and use the accrual basis of accounting. Revenues are recognized when they are earned and expenses are recognized when they are incurred. FINANCIAL STRUCTURE The financial structure of the Budget is organized by funds. The two types of funds utilized in this budget are Governmental and Proprietary. The specific funds that make up the Governmental Fund type are General Fund, General Debt Service Fund and Hotel/Motel Fund. The Proprietary Fund types are made up of the Aquatics Fund, Water and Sewer Fund, Water and Wastewater Interest and Sinking Fund, Sanitation Fund, Storm Water Utility Fund and Central Services Fund (Garage and Warehouse Operations). Each of the above mentioned funds operate separately and independently from one another; therefore, they are budgeted separately and include separate financial statements. A fund is generally defined as a fiscal and accounting entity, which has its own self - balancing set of accounts recording cash and other financial resources, as well as any liabilities or residual equities or balances. Funds are segregated for the purpose of carrying on specific activities or attaining certain objectives in accordance with specific regulations, restrictions or limitations. MAJOR BUDGET DOCUMENTS The City of Baytown's budget process includes four key documents. The timing and purpose of these documents defines the process. 1. The Budget Manual - February /Early March Prior to budget development and training of departmental support staff, the Budget Manual is drafted and completed in late February. This document serves as a developmental guide and includes sections on annual budget highlights and specific development instructions, as well as appendices with rate calculations, format examples and supplemental forms. 2. Budget Priorities Through various strategic planning sessions held throughout the year and individual communications to the City Manager, the City Council has provided input concerning the City functional areas and the preferred methods of addressing budgetary challenges and revenue shortfalls; operational expenditures related to voter approved referendums; health care cost; sewer capacity/compliance issues and water and sewer rate increases. 3. The Proposed Budget - Late July Pursuant to City Charter, the Proposed Budget is required to be submitted to the City Council at least sixty (60) days prior to the beginning of each budget year. (Article V, Section 41 of the City Charter.) This document represents a modified and balanced version of departmental budget requests versus projected revenues. The Proposed Budget is a product of policy as proposed by the departmental budget requests and the review of the City Manager, Deputy City Manager and Assistant City Manager. 4. Tite Adopted Budget -Late September The Adopted Budget represents a modified version of the Proposed Budget after the public hearing and the City Council's review in August and September. READER'S GUIDE (Continued) Any changes deemed necessary by City Council to funding levels or revenue projections are reflected in the Adopted Budget. Revisions may also be made to reflect any updates to budget information. THE BUDGET PROCESS The City of Baytown uses a hybrid zero based program oriented budgeting process. Each budgeting division within a department is given a target or "base level" funding based upon the previous year's funding level in which all expenditures must be justified each new fiscal year. With a few exceptions, no new fixed assets or new supplemental program funding requests /positions may be included in base level funding. Any funding request that represents new expenditures and programs, or that is in excess of base level funding, must be submitted as a supplemental program funding request. These supplemental requests may be either a new program or an enhancement to an existing program. 1. Budget Training for Support Staff /Budget Guideline Review January/February is when the budget guidelines, procedures and forms are reviewed. Changes may be made to the budget process in order to make budget development more efficient and address format requests from staff. More formal budget training is held in March and April. Departmental staff is convened for a review of any changes to the budgetary process. If changes to the process are significant, division managers and department managers are informed via general Budget Office meetings and management discussions in late February. During the training, staff is informed in the use of budgeting concepts, budget processes and the budget template, as well quick introduction to the City's budget forms. 2. Revenue Projection The budget revenue projections for the new fiscal year begin mid -year of the current fiscal year. The Director of Finance, in consultation with department directors and division managers, base revenues upon consultations with state and local agencies, trend analysis, anticipated changes in the local and regional economy and discussions with directly associated staff members. Although beginning earlier, the budget revenue projection occurs concurrently with departmental budget development and extends until the budget is adopted based upon the receipt of any new information. K 3. Proposed Budget Development During the budget development at the division and departmental level, the Budget Office staff works with managers to analyze requests, provide advice and lend assistance. Budget requests are based upon a base level funding, and any additional funding is made in the form of supplemental program funding requests. The program goals, objectives and measures are evaluated during budget development to determine effectiveness of program activities and levels of appropriate funding. 4. Proposed Budget Analysis/Compllation When division and departmental budget requests are completed, the Budget Office reviews and compiles a preliminary draft of the Proposed Budget in the form of detail workbooks. These workbooks are then submitted to the Director of Finance, City Manager, Deputy City Manager and Assistant City Manager, known as the Budget Review Committee, for review and are referenced during staff budget meetings. After each City department gives a summary budget presentation and answers questions from the Budget Review Committee during staff budget meetings, the funding requests and target levels are reviewed and discussed. Based on revenue projections and funding requirements, budget programs or supplemental program funding requests are proposed for funding. A total recommended funding level is determined from both base level and supplemental program funding requests proposed. At this time the funding level is weighed against available resources. A tax rate increase may or may not be recommended depending upon program priorities and issues. 5. City Council Budget Study The Major Budget Issues Report is prepared by the City Manager for the Proposed Budget, which highlights and summarizes funding requirements, major changes in programs and alternatives for funding. The Major Budget Issues Report is then reviewed and discussed by the Council during the work sessions. 6. Public Hearing /Budget Adoption A public hearing on the budget and tax rate is held in late August to early September prior to final budget consideration. At the public hearing, the citizens or any other individual may make formal comment either for or against the Proposed Budget. The public also has the opportunity to attend City Council budget work sessions. READER'S GUIDE (Continued) Budget adoption occurs in September after the City Council deliberations and the public hearing. The City Council may take action to modify the Proposed Budget per its discretion. The City Council also adopts a tax rate to support adopted funding levels. Pursuant to City Charter, the Proposed Budget as submitted by the City Manager becomes the Adopted Budget if no action is taken by September 27th. (See Article V, Section 46 contained in the City Charter.) 7. Compilation ofAdopted Budget/Budget Maintenance An Adopted Budget is compiled and published during the first months of the new fiscal year. The Adopted Budget in the form of an amended Proposed Budget is available for public inspection in late September. Ledger amounts are prepared for the new fiscal year prior to October 1. Budget Maintenance is a year-round activity of division/department directors and the Budget Office. In addition to spending controls such as appropriation level "lock -out" and position control review, any unbudgeted expenses in the capital appropriation unit require authorization via a budget transfer. Other spending control mechanisms include monthly review of expenditures by the Budget Office. Quarterly budget analysis reports are prepared to present budget versus actual expenditure variances. These reports are reviewed by the staff and the City Council to identify and communicate any major expenditure variances. If necessary, a budget amendment ordinance is adopted based upon the third quarter budget analysis report. DEPARTMENT/DIVISION PROGRAM SUMMARIES Each division within a department is described by narrative information displayed on pages facing resource and expenditure information in order to give the City Council a well - rounded presentation of each division. Program summaries include the following information. Program Description - This section outlines the function and responsibilities performed by the division. It is provided to enable the reader to understand the program elements included in each particular division budget. Major Division Goals - Goals describe the purpose or benefit the division/department plans to provide to the community and/or organizations its serves. Goals identify the end result the division/department desires to achieve with its activities. Goals are often ongoing and may not be achieved in one year. Major Division Objectives - Objectives are quantifiable steps toward accomplishing stated goals. They should have a specific time frame or measurable achievement. Objectives should be able to be reached or completed within the current fiscal year. Objective statements are not required for every activity performed, but should focus on the major steps necessary for achieving established goals. Workload Measures - Workload measures reflect major activities of the division /department. They indicate the amount of work, which has been done in the past and projected workload levels for the current and next year. Workload measures should be able to be tracked with a reasonable amount of time and effort. Expenditures - The summary of expenditures show the category of expenses for each of the division's programs as compared from year to year. OTHER FUNDS The Baytown Area Water Authority (BAWA), Crime Control and Prevention District (CCPD), Fire Control, Prevention and Emergency Medical Services District (FCPEMSD) and Municipal Development District (MDD) included in the Component Unit section are presented for the overall comparability and are not subject to annual appropriation. Other miscellaneous funds are included in the budget to reflect the overall City's operations. BAWA operates under a Board of Directors, which is appointed by the City of Baytown. The City of Baytown exercises oversight authority over the operations of BAWA; as a result, BAWA is reported as a component unit of the City. On May 14, 2011 the citizens voted to continue the Baytown CCPD dedicated to crime reduction programs and the adoption of a proposed local sale and use tax at a rate of one - eighth of one percent (1/8%). The City Council appoints all members of the governing board of CCPD. On May 14, 2011 the citizens voted to continue the Baytown FCPEMSD dedicated to fire safety and emergency medical services and the adoption of a proposed local sale and use tax at a rate of one - eighth of one percent (1/8 %). The City Council appoints all members of the governing board of FCPEMSD. READER'S GUIDE (Continued) The MDD was created to levy and account for the collection of a sales and use tax at the rate of one-half of one percent for the purpose of financing economic development projects that provide economic benefit and diversify the economic base of the community. The boundaries of MDD include the portion of the City that is in Harris County and excludes the portion that is in Chambers County. The City Council appoints all members of the governing board of MDD and approves any debt issued by MDD. 4 The Miscellaneous section consists of various funds designated for a single purpose. The presentation is a matter of information. Authorization is received by a grant, contractual arrangement, legislative requirement or budget appropriation in other funds. CITY OF BAYTOWN 2012 -13 BUDGET CALENDAR Governing Date Day Body Activity March 16 Friday Budget Fund Accounting System rolled into Budget Prep. System to Begin New Fiscal Year April 10 Tuesday Depts. Budget Kickoff Meeting - City Manager Explaining Budget Expectations April 12 & 16 Thurs. & Mon. Depts. Computer training on Budget Prep System April 18 Wednesday Depts. Deadline for Departments to review their fee schedules and submit proposed changes April 18 Wednesday Depts. Deadline for Computer/Technology requests to ITS April 25 -27 Wed. - Fri. Depts. ACM Review of Departmental Budgets May 4 Friday Depts. Submit Departmental Draft Budgets to Director of Finance May 17 Thursday Depts. Finance will return Draft Budgets to Departments with comments May 23 Wednesday Depts. Deadline to submit Final Departmental Budgets to Finance (8) copies May 25 Friday Budget Distribute Departmental Budgets to City Management and Finance Staff May 29 -June 1 Tues. - Fri. Adm./Depts. Departmental Budget work sessions with City Management and Finance Staff June 12 Tuesday CCPD CCPD Board reviews CCPD Proposed Budget at CCPD Board Meeting/Call two Public Hearings June 19 Tuesday FCPEMSD FCPEMSD Board reviews FCPEMSD Proposed Budget at FCPEMSD Board Meeting/Call a Public Hearin June 28 Thursday CCPD Publish notices of two CCPD Public Hearings on Proposed Budget (no later than 10 days before public hearings) July 5 Thursday MDD MDD Board reviews MDD Proposed Budget at MDD Board Meeting/Call a Public Hearin July 5 Thursday FCPEMSD Publish notice of FCPEMSD Public Hearing on Proposed Budget (no later than 10 days before public hearing) July 10 Tuesday CCPD Conduct two public hearings on and consider adoption of the proposed CCPD budget (no later than 60 days before October 1S). July 12 Thursday Council Receive the CCPD budget (no later than 10 days after CCPD adopts the budget) July 12 Thursday Budget Final Changes to Budget Office by noon July 17 Tuesday FCPEMSD Conduct a Public Hearing on and consider adoption of the Proposed FCPEMSD Budget (no later than 60 days before October 1St). (only one public hearing is required) July 18 Wednesday Budget Send Proposed Budget to Print July 18 Wednesday BAWA BAWA Board receives BAWA Proposed Budget at BAWA Board Meeting/Call a Public Hearin July 25 Wednesday MDD Publish notice of the MDD Public Hearing on the Proposed MDD Budget CITY OF BAYTOWN 2012 -13 BUDGET CALENDAR Governing Date Dav Body Activity July 25 Wednesday Council Publish notices of the City Council Public Hearings on the proposed CCPD and FCPEMSD Budgets (no later than 10 days before the public hearings) July 26 Thursday Council Receive FCPEMSD budget (no later than 10 days after FCPEMSD Board's adoption) July 26 Thursday Budget/Council Receive the City's Proposed Budget submitted by City Manager and set a Public Hearing on the City Budget August 2 Thursday MDD Conduct Public Hearing on and consider adoption of the Proposed MDD Budget August 6 -7 Mon. - Tues. Council City Council Budget Work Sessions August 7 Tuesday BAWA Publish notice of the BAWA Public Hearing on the Proposed BAWA budget August 9 Thursday Council Hold public hearing on the Proposed Budgets of the CCPD and FCPEMSD (no later than 45 days before October I") August 9 Thursday Council Council Feedback on Proposed Budget August 9 Thursday Council Publish notice of the City Council public hearing on the Proposed City Budget August 15 Wednesday BAWA Conduct public hearing on and consider the adoption of the Proposed BAWA budget August 23 Thursday Council Hold public hearing on the Proposed City Budget August 23 Thursday Council City Council approves budgets of CCPD, FCPEMSD, and BAWA (no later than 30 days before October V) September 6 Thursday Council Adoption of the Proposed City Budget Sept. 13 & 20 Thurs. & Thurs. Council Publish notices of the Adopted Budget Tax Calendar Dates Dependent on Receipt of Certified Rolls September 27 Thursday Council Certification of anticipated collection rate by tax collector September 27 Thursday Council Receive 2012 Certified Appraisal Rolls - Harris and Chambers County Appraisal Districts September 27 Thursday Council Submit to City Council the Calculation of Effective and Rollback Tax Rates September 27 Thursday Council Meeting of City Council to discuss tax rate. (If proposed tax rate exceeds the rollback rate or the effective tax rate, then vote to place a proposal to adopt the rate at future meeting. If motion passes, schedule two public hearings; second hearing may not be held earlier than the 3rd day after the first hearing.) September 27 Thursday Council City Council adopts the 2012 Tax Rate ordinance September 28 Friday Council Publication of Effective and Rollback Tax Rates; schedules and fund balances GCCISD publishes) No Action Needed Council If Proposed Tax Rate exceeds the Rollback Rate or Effective Tax Rate, publish "Notice of Public Hearing on Tax Increase" (1 st qtr -page notice) at least seven days before public hearings; also on website and TV channel (60 second notice runs until 2nd hearing over) for first public hearing. CITY OF BAYTOWN 2012 -13 BUDGET CALENDAR Governing Date Dav Body Activity No Action Needed Council If Proposed Tax Rate exceeds the Rollback Rate or Effective Tax Rate, publish "Notice of Public Hearings on Tax Increase" (1 st qtr -page notice) at least seven days before public hearings; also on website and TV channel (60 second notice runs until 2nd hearing over) for second public hearing. No Action Needed Council If Proposed Tax Rate exceeds the Rollback Rate or Effective Tax Rate, hold 1st public hearing on the tax increase and announce the date, time and place of the meeting at which it will vote on the tax rate (vote shall be no less than 3 days and no more than 14 days after the second public hearing). No Action Needed Council If Proposed Tax Rate Exceeds The Rollback Rate or the Effective Tax Rate, hold 2nd public hearing on the tax increase (may not be held earlier than the 3rd day after the date of the first hearing) and announce the date, time and place of the meeting at which it will vote on the tax rate (vote shall be no less than 3 days and no more than 14 days after the second public hearing). No Action Needed Council Publish "Notice Of Vote On Tax Rate" (2nd qtr -page notice); newspaper, web and 60- Second notice on TV - after the public hearings and before the meeting scheduled for the vote. November 6 Tuesday City Election Day November 19 Monday Council Present published copy of budget document to City Council, City Clerk and County Clerk OVERVIEW OF THE CITY OF BAYTOWN, TEXAS General Information The City of Baytown, Texas is the fourth largest city in the Houston — Sugarland- Baytown metropolitan area. Located primarily in eastern Harris County, Baytown is 30 miles from downtown Houston, and is located within 35 minutes of Hobby Airport and within 45 minutes of George Bush Intercontinental Airport. Houston is readily accessible via Interstate 10, a major thoroughfare running through the north side of Baytown. The City encompasses an area of 34 square miles with an estimated population of 73,413 for 2012 -13. Baytown boasts a rich environment, history and economic heritage. It is surrounded by six bays and the Houston Ship Channel, which has U14 led not only to the development of a booming petrochemical industry, but also a variety of recreational activities centered around the area's waterways. In the past, Baytown was home to the Karankawa Indians, and some of their artifacts can still be found at the Baytown Nature Center. Many historic battles also took place in the Baytown area including the Battle of San Jacinto where Texas won its independence from Mexico. The City was incorporated January 24, 1948 as a Home Rule City operating under the Council- Manager form of government. The City will celebrate the 65d' anniversary of it's incorporation in January 2013. The City Council is composed of a Mayor and six single district City Council members, elected for three year terms. The Mayor is elected at large. The City's Charter requires the Council appoint a City Manager to act as the chief administrative and executive officer of the City. It is the responsibility of the City Manager to appoint and remove department heads and conduct the general affairs of the City in accordance with the policies of the Council. Summary of Local Economy The City of Baytown has experienced more than $200 million in new commercial construction and over $85 million in new residential value in the past five years. Growth of both sectors slowed somewhat due to the economic recession and Hurricane Ike. In April and May 2012, commercial valuation showed a decrease over the same periods in 2011 but new residential construction showed an increase indicating residential growth is helping to make up for the current gap in commercial development. City and Community Initiatives The community is proud of its industrial heritage and the many opportunities a strong industrial base provides. City officials, citizen groups, business and industry have a similar vision; to make this community a better place to live, work and raise our children. Some of those efforts include: • On May 14, 2011, citizens voted to continue the Baytown Crime Control and Prevention District dedicated to crime reduction programs and the adoption of a local sale and use tax at a rate of one - eighth of one percent (1/8 %). • On May 14, 2011, citizens voted to continue the Baytown Fire Control, Prevention, and Emergency Medical Services District dedicated to fire safety and emergency medical services and the adoption of a local sales and use tax at a rate of one -eighth of one percent (1/8 %). • Pirates Bay Waterpark won the Aquatics International 2011 Dream Designs Award. Owned and operated by the City, the family - friendly resort styled park opened in June 2010. The City's second water park, Calypso Cove, opened in 2011, replacing a 1970's era pool that had been taken out of service. The Health Department's Neighborhood Protection Division provides improved response to appearance issues. They serve as the focal point for numerous community clean up activities. • Quality of life continues to be a focus for City leaders. Newly opened Fire Station #6 and two new neighborhood splash pads are examples of efforts to make Baytown a better place to call home. • The anticipated construction of Fire Station #7 will begin in January 2013 with a completion date of October 2013. The first response area is the north side of town to include Interstate 10. The station will also be utilized to assist other fire districts located within the city. • The construction of the new generator project for BAWA is substantially complete. This project is the construction of a new generator project which will provide electrical power to the entire facility in the event of loss of normal power from the electrical supplier. This project is being funded by non - housing CDBG grant money as a result of Hurricane Ike. The contract for this project is $2,938,000 and is projected for completion on July 31, 2012. The construction of the Electrical System Improvements to remove the overhead electrical lines and have them replaced with electrical lines in duct banks underground is substantially complete with a projected completion date of July 31, 2012. The project will provide enhanced reliability and safety for the facility. This project, while separate from the Generator project, will provide the construction of an electrical building that will provide housing for the generator electrical switch gear systems and the power transfer switches. A new Supervisory Control and Data Acquisition (SCADA) computer system which assists the operations staff in operation of the plant is currently being designed. Once the design is completed, the implementation of the system will take place. Incorporated in the design is the ability to create better reports and data collection, ability to monitor the raw and treated water better with new instrumentation at the Canal Pump Station, Forebay Pump Station, and the Settled Basin Water Channel (called the recarbonation basin in previous documents). This project is expected to take approximately nine months to one year to complete. This project will enhance the operator's ability to operate the plant. • Baytown has been recognized by several organizations and agencies by being the recipient of the following awards: • Government Finance Officers Association (GFOA) Distinguished Budget Presentation Award for Fiscal Year 2011 -12, 19's year to receive the award. • GFOA Certificate of Achievement for Excellence in Financial Reporting. • Texas Comptroller Gold Leadership Circle 2012 — Third Year Award. • Texas Recreation and Park Society Region IV 2011 Lone Star Programming Award — Liquid Science Program. ♦ Texas Recreation and Park Society Region IV 2011 Maintenance Award — Port a Can Enclosures. ♦ Texas Recreation and Park Society Region IV 2011 Promotional Award —Pirates Bay. • Harris/Galveston Area Council 2011 Parks and Natural Areas Award Planning Process Category - Playbook 2020 — The Strategic Parks and Recreation Master Plan for the City of Baytown, Texas. ♦ Aquatics International Dream Designs 2011 - Waterpark — Pirates Bay Water Park. • Texas Recreation and Park Society 2012 Lone Star Programming Award Class III — Liquid Science Program. • Texas Recreation and Park Society 2012 Outstanding Service Organization Award — The Rotary Club of Baytown. ♦ Public Works Department received the 2012 Texas Chapter Sustainability Practices Award. • Keep Texas Beautiful Awards for Health & EMS Department for 2012: • City of Baytown Health Department received the Award for Sustained Excellence in the Governor's Community Achievement Award competition held by Keep Texas Beautiful. • City of Baytown Health Department achieved Gold Star Award status for being a Keep Texas Beautiful Affiliate which goes far above the requirements for Good Standing. • The Baytown Sun received the First Place Award in the Daily Print Media category for its coverage of the City of Baytown's efforts to Keep Baytown Beautiful. • Bayer Material Science received the Second Place Award in the Ebby Halliday & Maurice Acers Business Award Category. • Baytown Beautification Advisory Commission Board Member Cindy Coker received an Award of Recognition in the Volunteer of the Year Award Category (Also received, but not credited, last year by Board Member Eleanor Albon). • City of Baytown Health Department received a Citation of Merit in the Government Award category. The City of Baytown and its citizens share a vision of what this community can be. Baytown's City Council is dedicated to improving our residents' quality of life and increasing opportunity for our citizens and business community. Industry's Effect on the City's Economy The City has created, within its extraterritorial jurisdiction, three industrial districts and has entered into contracts with industries located within those districts. These contracts specify payments to be made to the City in lieu of ad valorem taxes in exchange for the City not annexing specific properties during the seven -year terms of the contracts. The City of Baytown currently has 38 active Industrial District Agreements (IDAs), which play a significant role in the City's economy. Every seven years the City Council approves a new industrial district policy and form of agreement that becomes the model as existing agreements expire or new agreements are executed. The proposed IDA policy is similar to the former 2002 policy. The key revisions are: The industrial district payment rate will increase from 61% to 64% over the seven year life of the agreement; 2. An additional 1% yearly public community improvement rate will be added to the industrial district payment rate and will be available for rebate to the company for approved beautification projects; 3. If monies from the public community improvement rate are not utilized for a beautification project by the industry, the funds will be available for use by the City on public beautification projects; and 4. The "base value" concept will continue with the value set at the higher value of January 1, 2002, January 1, 2009 or the most recent certified value as of the date on which a contract is executed. This base value remains constant throughout the seven -year terms, allows for predicable revenue for the City, and also encourages economic development. New, first time IDAs include an added value clause that captures property value in excess of the base value in years five, six, and seven of the agreement by including a prorated amount of the "added" value as part of the overall value used to determine the total industrial district payment. This proration occurs at rates of 21 %, 42% and 64% respectively. The added value clause applies only to new, fast time contracts and does not extend beyond each contract's initial term. The existing contracts that have not come up for renewal compute the payments based upon 50- 60% (50 % -60 %) of the fair market value of the industry within the City limits and its industrial districts times the current tax rate. The contract has a base year of 2002 or the latest certified value whichever is greater. Any future value increases over that base year value are excluded from the payment calculation. In addition, any value decreases are not considered in the payment calculation. The City's strong industrial tax base provides the foundation for stable economic conditions necessary for maintaining a healthy, vibrant economy. The cornerstones of Baytown's industrial development are three world - recognized entities consisting of ExxonMobil, Chevron Phillips, and Bayer. The ExxonMobil Baytown Complex is one of the largest integrated and most technologically advanced petrochemical complexes in the world. Founded in 1919, ExxonMobil's Baytown, Texas complex is located on approximately 3,400 acres along the Houston Ship Channel. The Baytown complex is comprised of three manufacturing sites (a refinery, a chemical plant and an olefins plant), the Chemical Company's Technology and Engineering Complex and a regional downstream engineering office. 10 The Baytown complex is staffed by approximately 3,340 ExxonMobil employees and 1,349 contract personnel, who manage the businesses and operate and maintain the manufacturing facilities on a 24 -hour, year-round basis. The Baytown Refinery is fully integrated with the Chemical and Olefins plants, and is a major source of petrochemical feedstocks for these plants. The Baytown Refinery is one of the largest refineries in the United States, with a crude oil capacity of 563,000 barrels per day. The Baytown Chemical Plant produces more than 7.2 billion pounds of petrochemical products each year through its three ExxonMobil Chemical manufacturing groups. These are used in everyday products such as polyester fabric and plastic bottles, packaging and appliance parts. The Baytown Olefins Plant (BOP) produces 6 billion pounds of the world's most widely used primary petrochemicals — ethylene, propylene and butadiene -- and is feedstock flexible. These are used in everyday products such as disposable diapers, automobile parts, safety gear and medical supplies and garments. It is one of the largest ethylene plants in the world. The Baytown Technology and Engineering Complex provides worldwide research and development support to ExxonMobil Chemical's eleven global business groups, and houses Chemical's global manufacturing and engineering organizations. Over 1,300 of ExxonMobil's employees volunteer around Baytown annually. Their contributions along with annuitants and the ExxonMobil Foundation total over $1.3 million to United Way agencies in Baytown. In the Baytown area, over $1 million was contributed in community relations programs, which focus on education, environment and health. This contribution also includes $62,500 for the Mayor and ExxonMobil Green Team Summer Work Program. ExxonMobil has filed permit applications to progress plans for a world -class petrochemical expansion in the U.S. Gulf Coast. The multi - billion dollar project would include a new ethane cracker and premium product facilities at ExxonMobil's integrated Baytown complex in Texas to capitalize on abundant supplies of American natural gas. Required governmental reviews and approvals are expected to take about a year. ExxonMobil will make a final investment decision following completion of these reviews and approvals. The permits were filed with the U.S. Environmental Protection Agency and the Texas Commission on Environmental Quality in anticipation of a 2016 start -up of the new facilities. Another industrial corporate citizens' presence in Baytown, the Bayer Baytown Industrial Park, is distinguished by steady expansion. Strategically positioned along Cedar Bayou for barge access, the Baytown plant is located on 1,688 acres, of which 35% is developed and employs approximately 2,000 people, including permanent contractors. Since 1971, when the first polyurethane unit started up, the site has grown more than ten -fold. Over the last ten years, Bayer Corporation has invested over $1.3 billion, by far the single largest capital investment within Bayer worldwide. Today, Baytown is the largest of Bayer's U.S. chemicals operations, home to three active business groups — Bayer Polymers, Bayer Chemicals and Bayer Corporate and Business Services. Chevron Phillips Chemical Company LLC (Chevron Phillips Chemical), with its affiliates, is one of the world's top producers of olefins and polyolefins and a leading supplier of aromatics, alpha olefins, styrenics, specialty chemicals, piping and proprietary plastics. The company has total assets of almost $7 billion and is owned equally by Chevron Corporation and ConocoPhillips. Located in Baytown, Chevron Phillips Chemical's Cedar Bayou Chemical Plant is the largest of the company's domestic manufacturing facilities with approximately 592 employees and approximately 350 contract employees. The Cedar Bayou Plant is an integrated olefins chemical complex that (1) manufactures ethylene and propylene from light hydrocarbons, natural gas liquids and refinery feedstocks; and (2) upgrades its ethylene product into alpha olefins and polyethylene resins. The Cedar Bayou Plant consists of approximately 1,200 acres with 650 of those developed to date. Chevron Phillips Chemical Company LP (Chevron Phillips Chemical) will build the world's largest on- purpose 1- hexene plant capable of producing up to 250,000 metric tons (551,000,000 lbs.) per year at its Cedar Bayou Chemical Complex in Baytown, Texas. The company has executed agreements with S & B Engineers and Constructors, Ltd., to engineer and build the plant utilizing Chevron Phillips Chemical's proprietary, 2nd generation, on- purpose 1- hexene technology, which produces comonomer grade 1- hexene from ethylene with exceptional product purity. "Approval of this 1- hexene project represents a significant milestone for our business and it supports our growth strategy as a leader in the production of normal alpha olefins," said Mitch Eichelberger, general manager of normal alpha olefins and polyalphaolefins for Chevron Phillips Chemical. "Constructing this project is an important step to ensure we meet the growing demand of our global customer base." The new 1- hexene unit at the Cedar Bayou facility will enjoy significant advantages in infrastructure, feedstock availability, and operational expertise. 1- hexene is a critical component used in the manufacture of polyethylene, a plastic resin commonly converted into film, pipe, detergent bottles, and food and beverage containers. Cedar Crossing Business Park located in the extraterritorial jurisdiction of Baytown in Chambers County. The infrastructure is designed to address the requirements for a wide range of commercial and industrial uses. It also provides two advantages critical to manufacturing and distribution. It is close to hundreds of existing manufacturers, distributors and potential customers and is relatively isolated from potential conflicting land uses. The Texas Department of Economic Development has identified Cedar Crossing as the prime industrial site in the Texas Gulf Coast region. As a planned industrial park, its primary uses are industrial, manufacturing warehousing and distribution. Amenities include water, rail and highway transportation, on -site feedstock pipeline and abundant surface water for process operations. Top -tier companies including Home Depot, Wal -Mart, Seapac and US Filters have positioned themselves within Cedar Crossing. Wal -Mart maintains a strong presence in the community's economy, with one of the largest Super Wal -Mart stores in Texas (one - quarter of a million square feet in sales area), and a 2 million square -foot distribution center on a 296 - acre site which employs over 300 people, located in the Cedar Crossing Business Park. City Outlook On May 22, 2007 City Council adopted the Baytown 2025 Comprehensive Plan. The Baytown 2025 Comprehensive Plan is an official public document that acts as a general guide for how the City should grow and operate over the next 20 years. The Comprehensive Plan plays many important roles in shaping the future of the community by the following: • Serving as a general "blueprint" for future development (and redevelopment) in and around Baytown with an emphasis on improving the community's desirability as a place to live, work, play and shop; • Documenting the character of the community, as well as anticipated issues, trends, opportunities, and challenges facing the City; • Providing a common vision supported by a series of goals and objectives for the next 20 years; • Defining policies to guide daily decision - making regarding Baytown's physical and economic growth; and • Establishing a core set of strategies for aggressive implementation that emphasizes action and results. Further, the Comprehensive plan gives guidance to the content of the Unified Land Development Code which will contain the zoning and subdivision regulations as other land development regulations. The Code is intended to provide clear regulations that will assist master plan developers in coming to Baytown and assist neighbors in using the code for their personal property. CITY OF BAYTOWN FINANCIAL POLICIES BUDGET ADMINISTRATION AND DEVELOPMENT INTRODUCTION The City of Baytown, Texas financial policies set forth the basic framework for the fiscal management of the City. These policies were developed within the guidelines established by the applicable provisions of the Texas Local Government Code and the Charter of the City of Baytown, Texas. They are intended to assist the City Council, management and staff in evaluating current activities and proposals for future programs. The policies are to be reviewed on an annual basis and modified to accommodate changes in circumstances or condition. 401 BUDGET PERIOD 401.1 Establishment of Fiscal Year. The City of Baytown's fiscal year shall begin on October 1 and end on September 30. (City of Baytown Charter, Article V, Section 40) 401.2 Aanropriation lapse at end of year. All appropriations shall lapse at the end of the budget year to the extent that they shall not have been expended or lawfully encumbered. (City of Baytown Charter, Article VII, Section 70) 402 BUDGET PROCESS 402.1 Determining Priorities. The budget shall provide a complete financial plan for the fiscal year, and the budget shall be prepared on the basis of policy priorities. 402.2 Budget Prepared from Departmental Request. The City of Baytown departments shall prepare budgetary decision packages in a manner directed by the City Manager. Department directors shall indicate funding priorities. 402.3 Deadline for Budget Submission. "At least (60) days before the end of each fiscal year, City Manager shall submit to the Council a proposed budget for the ensuing fiscal year." (City of Baytown Charter, Article V, Section 41) 402.4 Public Hearing on Budget Submission. "The Council, after giving at least seven (7) days' notice of publication in the official newspaper of the City, shall hold a public hearing on the proposed budget, at which all interested persons shall be given an opportunity to be heard for or against any item thereof." (City of Baytown Charter, Article V, Section 41) 402.5 Truth in Taxation. Budget development procedures will be in conformance with the State law outlined in the Truth in Taxation process. In the event of a tax increase, two notices will be given and a public hearing held in conformance to this State law. 403 BUDGET ADMINISTRATION 403.1 Balanced Budget Required. The City of Baytown will develop balanced budgets in which current resources (current revenues plus fund balance) will equal or exceed current expenditures. The City will avoid budgetary procedures that balance the budget at the expense of meeting future year's expenses, such as: postponing expenditures, accruing future year's revenues, or rolling over short-term debt. The budget will provide for adequate maintenance and replacement of capital plant and equipment. 403.2 Funding of Current Expenditures with Current Revenues. The budget will assure that current expenditures are funded with current revenues. Current operating expenses will not be capitalized or funded through the use of long- term debt. 403.3 Use of Non - Recurring Resources. The City Of Baytown will use non - recurring resources to fund non - recurring expenditures. 403.4 Performance Measures and Productivity Indicators. An annual budget where possible will utilize performance measures and productivity indicators. 403.5 Department Budget Reporting. Regular reporting on budgetary status will be provided. 404 REVENUE POLICIES 404.1 Revenue Goal. The City will try to maintain a diversified and stable revenue system to protect itself from short run fluctuations in any individual revenue source. 404.2 Development of Revenue Projection. The City will estimate its annual revenues using an objective analytical process. 12 CITY OF BAYTOWN FINANCIAL POLICIES BUDGET ADMINISTRATION AND DEVELOPMENT 404.3 User Charges and Fees Required. User charges and fees will be established at levels related to cost of providing the services. The City will periodically revise user fees when necessary to adjust for inflation, program changes and policy changes. 404.4 For Enterprise Funds, the City shall establish user fees and charges that fully support the total direct and indirect cost of the activity. Indirect costs include the cost of administration borne by other operating funds. 404.5 For programs within the General Fund, the City shall establish and maintain fees for whose cost activities are to be supported by the user. For each supported activity, the City shall establish the level of support necessary. The fees shall be reviewed and adjusted when necessary to maintain the proper level. 404.6 Tax Collection. The City will follow an aggressive policy of collecting property tax revenues. 404.7 Tax Assessment. The City will monitor the appraisal procedures of the Harris & Chambers County Tax Appraisal Districts and provide necessary input to assure that sound appraisal procedures are maintained. Property will be assessed at 100% of full market value. 405 BUDGET AMENDMENT AND MODIFICATION 405.1 Adoption of Budget. "The budget shall be finally adopted by the favorable votes of at least a majority of all members of the council not later than the twenty- seventh day of the last month of the fiscal year. Should the Council take no final action not later than the twenty- seventh day of the last month of the fiscal year, the budget as submitted by the City Manager shall be deemed to have been finally adopted by the Council." (City of Baytown Charter, Article V, Section 46) 405.2 Budget, a Public Record. The budget, budget message and all supporting schedules shall be a public record in the office of the City Clerk open to public inspection. Sufficient copies of the final budget shall be available for the use of all offices, departments and agencies, and for the use of interested persons and civic organizations. (City of Baytown Charter, Article V, Section 47) 405.3 Authority to Transfer Appropriations within a Department, Office, or Agency. "The City Manager may at any time transfer any unencumbered appropriation balance or portion thereof between general classifications of expenditures within an office, department or agency." (City of Baytown Charter, Article VII, Section 68) 405.4 Authority to Transfer Appropriations Between Departments or Agencies. "At the request of the City Manager and within the last three (3) months of the budget year, the Council may by resolution transfer any unencumbered appropriation balance or portion thereof from one office, department or agency to another." (City of Baytown Charter, Article VII, Section 68) 405.5 Amending the Budget. In case of grave public necessity, emergency expenditures to meet unusual and unforeseen condition, which could not by diligent thought and attention have been included in the original budget, may be authorized by the Council as an amendment to the original budget. In every case where such amendment is made, a copy of the ordinance adopting the amendment shall be filed with the City Clerk, published in the next issue of the official newspaper of the City, and attached to the budget originally adopted. 405.6 Authority to Reduce Appropriations. The City Manager may at any time reduce appropriations for a department, office or agency. 406 RESERVE LEVELS 406.1 Undesignated Reserve Level Fund Balance. In order to maintain fiscal stability, the City maintains an unreserved fund balance to meet unforeseen emergencies that may arise. Appropriate levels of unreserved fund balances vary from entity to entity based on the relative impact of particular circumstances or financial conditions. The City of Baytown's goal for unreserved fund balance considers factors such as bond ratings, threat of severe tropical weather due to our proximity to the Gulf Coast, our location adjacent to the petro- chemical complexes, unforeseen emergencies, and advice from the City's financial advisor for fiscal planning. Potential fluctuations in revenue, and cash flow considerations between the start of the fiscal year (October 1) and the receipt of property tax revenues in December /January also require adequate reserves. The City's targeted goal for unreserved fund balance is the equivalent of 60 to 90 days operating expenditures. 13 CITY OF BAYTOWN FINANCIAL POLICIES BUDGET ADMINISTRATION AND DEVELOPMENT 407 DEBT POLICY 407.1 Debt Policy. The objectives of the debt management policy is to maintain the City's ability to incur present and future debt at minimal interest rates in amounts needed for infrastructure and economic development of the City without endangering the City's ability to finance essential City services. Debt financing may include, but is not limited to, general obligation bonds, revenue bonds, certificate of obligation and lease /purchase agreements. The underlying asset that is being financed should have a longer life than the maturity schedule of the debt issued for the financing of the asset. Since issuing debt costs more to the entity than purchasing assets outright, the use of financing will be carefully evaluated to ensure the benefits, tangible and/or intangible, derived from financing exceed the related financing costs. 407.2 Debt Limits. The City operates under a Home Rule Charter that limits the maximum tax rate, for all City Purposes, to $2.50 per $100 assessed valuation. Article XI, Section 5, of the Texas Constitution, provides for an overall limitation for Home Rule Cities of $2.50 per $100 assessed valuation. The Attorney General of Texas follows a policy, with respect to Home Rule Cities which have such a $2.50 limitation, of approving ad valorem tax bonds only to the extent that all of such city's ad valorem tax debt can be serviced by a tax rate of $1.50 at 90% collection. (See Statistical Section Tab for Computation of Legal Debt Margin.) 408 CAPITAL POLICY 408.1 Capitalization of an Item. An item is capitalized when it is recorded as a fixed asset and the acquisition cost is charged to a capital asset account. 408.2 Capital Assets. This classification of an asset includes property, plant, equipment and infrastructure. Capital assets are defined as assets with an initial cost of more than $5,000 and useful life of more than one year. 408.3 Capitalization Policy. Any asset with an acquisition cost of $5,000 or more and a useful life of more than one year is to be capitalized. Acquisition cost includes the purchase price, transportation costs and installation. Any asset with an acquisition cost of less than $5,000 or a useful life of less than one year is not to be capitalized. Its acquisition cost should be charged to an operating expense. Capital Projects are capitalized if it is new construction or if it extends the useful life of an existing fixed asset. 409 CAPITAL IMPROVEMENT POLICY 409.1 Capital Project or "Project". (a) Any physical public betterment or improvement and any preliminary studies and surveys relative thereto; (b) the acquisition of property of a permanent nature; (c) the purchase of equipment for any public betterment or improvement when first erected or acquired. (City of Baytown Charter, Article VI, Section 56) 409.2 Power to Incur Indebtedness by Issuing Bonds and Notes. The City may incur indebtedness by issuing its negotiable bonds, and notes in anticipation of bonds, pursuant to the City Charter, to finance any capital project which it may lawfully construct or acquire, or for any legitimate public purpose. (City of Baytown Charter, Article VI, Section 57) 409.3 Bond Ordinance; Vote Required. The City shall authorize the issuance of bonds by a "Bond Ordinance" passed by the affirmative votes of the majority of all members of its council. Revenue bonds may be issued by the council under the authority of Articles 1111 -1118, Revised Civil Statutes of Texas, 1925, as amended, and all other applicable provisions of law. The issuance of tax bonds must be approved by a majority of the qualified voters who are property tax payers voting at an election called for that purpose. (City of Baytown Charter, Article VI, Section 58) 14 CITY OF BAYTOWN BUDGET GLOSSARY The Annual Budget contains specialized and technical terminology that is unique to public finance and budgeting. To assist the reader of the Annual Budget document in understanding these terms, a budget glossary has been included in the document. Accrual Basis. The basis of accounting under which transactions are recognized in the period benefited regardless of the timing of related cash flows. Accrued Expenses. Expenses incurred but not due until a later date. Ad Valorem Taxes. (Current) All property (real, personal, mixed, tangible, intangible, annexations, additions, and improvements to property) located within the taxing unit's jurisdiction, which are subject to taxation and valued on January 1 of the current budget year. Each year, by ordinance, the City Council exempts taxes on automobiles and other items from the tax levy. Following the final passage of the appropriations ordinance, City Council sets the tax rate and levy for the fiscal year beginning October 1 and continuing through the following September 30th. Ad Valorem Taxes. (Delinquent) All taxes are due on receipt of bill and are delinquent if not paid before February 1 of the fiscal year in which it is imposed, except when the taxing unit postpones the delinquency date due to late mail out of tax bills. Ad Valorem Taxes. (Interest) A delinquent tax incurs interest of one (1%) percent of the amount of tax for the first calendar month it is delinquent, plus one (1%) percent for each additional month or portion of the month the tax remains unpaid. Ad Valorem Taxes. (Penalty) A delinquent tax incurs a penalty of six (6 %) percent of the amount of the tax for the first calendar month it is delinquent, plus one (1%) percent for each additional month or portion of the month the tax remains unpaid prior to July 1 of the year in which it becomes delinquent. However, the delinquent tax on July 1 incurs a total penalty of twelve (12 %) percent of the amount of the delinquent tax without regard to the number of months the tax has been delinquent. Administrative Transfer. An interfund transfer designed to recover expenditures incurred or conducted in behalf of other funds. Appropriation. A legal authorization granted by a legislative body to make expenditures and to incur obligations for specific purposes. Appropriation Ordinance. The official enactment by the City Council to establish legal authority for City officials to obligate and expend resources. Assessed Valuation. A value that is established for real or personal property for use as a basis for levying property taxes. (Note: Property values are established by the Harris County Appraisal District.) Asset. Property owned by the City for which a monetary value has been established. Balanced Budget. A budget in which revenues equal or exceed expenditures. Basis of Accounting. Refers to when revenues, expenses, expenditures and transfers are recognized and reported. The budgetary basis accounting for all the funds is modified accrual. For GAAP purposes, the basis of accounting is accrual for all Enterprise Funds and Internal Service Funds, while the modified accrual basis is used for the General Fund and Special Revenue Funds. Baytown Area Water Authority (BA WA). A water authority created by Texas Legislature to purchase and distribute surface and/or underground supplies for the City and surrounding communities. The City accounts for approximately 90% of BAWA's annual sales. BAWA is considered a component unit of the City of Baytown. 15 Bond. A written promise to pay a sum of money on a specific date at a specified interest rate. The interest payments and the repayment of the principal are detailed in a bond ordinance. The most common types of bonds are general obligation and revenue bonds. These are most frequently used for construction of large capital projects, such as buildings, streets and bridges. Budget. A plan of financial operation embodying an estimate of proposed expenditures for a given period and the proposed means of financing them. Used without any modifier, the term usually indicates a financial plan for a single fiscal year. In practice, the term "budget" is used in two senses. In one sense, it designates the financial plan presented to the appropriating body for adoption and, in the other, designates the plan finally approved by that body. It is usually necessary to specify whether the budget under consideration is preliminary and tentative or whether the appropriating body has approved it. Budget Adjustments. A legal procedure utilized by the City staff and City Council to revise a budget appropriation. The City of Baytown's City Charter requires City Council approval through the adoption of a supplemental appropriation ordinance (which specifies both the source of revenue and the appropriate expenditure account) for any inter- departmental or inter -fund adjustments. City staff has the prerogative to adjust expenditures within a departmental budget. Budget Calendar. The schedule of key dates or milestones, which the City departments follow in the preparation, adoption, and administration of the budget. Budget Document. The instrument used by the budget- making authority to present a comprehensive financial program to the City Council. Budget Message. The opening section of the budget, which provides the City Council and the public with a general summary of the most important aspects of the budget, changes from the current and previous fiscal years, and the views and recommendations of the City Manager. Budgetary Basis. The basis of accounting used to estimate financing sources and used in the budget. Budgeted Funds. Funds that are planned for certain uses but have not been formally or legally appropriated by the legislative body. The budget document that is submitted for Council approval is composed of budgeted funds. CAFR. The Comprehensive Annual Financial Report. Capital Improvement Program (CIP). The City's plan for the acquisition and construction of municipal public improvements for the City of Baytown. Projects included in the CIP program are usually expensive, non - recurring projects, which have a useful life spanning more than ten years. Capital Improvements Program Fund (CIPF). A fund for capital expenditures to be incurred each year over a fixed period of several future years setting forth each capital project, identifying the expected beginning and ending date for each project, the amount and the method of financing. CapitabMajor Project ExpenditurelExpense. An expenditure /expense that results in the acquisition or addition of a fixed asset or the improvement to an existing fixed asset. Capital Outlay. Expenditures for the acquisition of fixed assets which by definition have a useful life of more than one year and purchase price at least $5,000. Included in this category is the cost of land, buildings, permanent improvements, machinery, large tools, rolling and stationary equipment. Cash Basis. A basis of accounting under which transactions are recognized only when cash changes hands. Cash Management. The management of cash necessary to pay for government services while investing temporary cash excesses in order to earn interest revenue. Cash management refers to the activities of forecasting the inflows and outflows of cash, mobilizing cash to improve its availability for investment, establishing and maintaining banking relationships, and investing funds in order to achieve the highest interest and return available for temporary cash balances. 16 Central Services - Garage Fund. To account for the cost of operating and maintaining vehicles and other equipment used by City departments. Service charges are billed to departments on a monthly basis to cover all expenses of the fund. Central Services - Wareliouse Operations Fund. To account for the supplies, materials and fuel inventories and to take advantage of volume purchasing. Inventories used are allocated respectively to departments on a monthly basis to cover inventory cost. Chambers County Appraisal District (CCAD). Responsible for local property tax appraisal and exemption administration for Chambers County. Contingency. A budgetary reserve set aside for emergencies or unforeseen expenditures. Cost (1) The amount of money or other consideration exchanged for property or services. (2) Expense. Cost Accounting. That method of accounting, which provides for assembling and recording of all the elements of cost incurred to accomplish a purpose, to carry on an activity or operations, or to complete a unit of work or a specific job. Crime Control and Prevention District (CCPD). On May 14, 2011, citizens voted to continue the Baytown Crime Control and Prevention District dedicated to crime reduction programs and the adoption of a local sales and use tax at a rate of one -eighth of one percent (1/8%). Current Taxes. Taxes that are levied and due within one year. Debt Services. The City's obligation to pay the principal and interest of all bonds and other debt instruments according to a pre- determined payment schedule. Deficit. (1) The excess of the liabilities of a fund over its assets. (2) The excess of expenditures over revenues during an accounting period; or, in the case of proprietary funds, the excess of expense over income during an accounting period. Delinquent Taxes. Taxes that remains unpaid on and after the date on which a penalty for non - payment is attached. Department. An administrative segment of the City, which indicates management responsibility for an operation, or a group of related activities within a functional area. Departments are the basic units of the budget. Depreciation. The process of estimating and recording the lost usefulness, expired useful life or diminution of service from a fixed asset that cannot or will not be restored by repair and will be replaced. The cost of the fixed asset's lost usefulness is the depreciation or the cost to reserve in order to replace the item at the end of its useful life. Encumbrances. Commitments related to unperformed (executory) contracts for goods or services. Enterprise Fund. A fund established to account for operations (a) that are financed and operated in a manner similar to private business enterprises- -where the intent of the governing body is that the costs (expenses, including depreciation) of providing goods or services to the general public on a continuing basis be financed or recovered primarily through user charges; or (b) where the governing body has decided that periodic determination of revenues earned, expenses incurred, and/or net income is appropriate for capital maintenance, public policy, management control, accountability, or other purposes. Examples of Enterprise Funds are water, sewer, and sanitation, utilities, Bayland Island and Baytown Area Water Authority. Expenditure. The outflow of funds paid or to be paid for an asset or goods and services obtained regardless of when the expense is actually paid. This term applies to all funds. Note: An encumbrance is not expenditure. An encumbrance reserves funds to be expended. Expenses. Charges incurred (whether paid immediately or unpaid) for operation, maintenance, interest and other charges. Fire Control, Prevention and Emergency Medical Services District (FCPEMSD). On May 14, 2011, citizens voted to continue the Baytown Fire Control, Prevention, and Emergency Medical Services District dedicated to fire safety and emergency medical services and the adoption of a local sales and use tax at a rate of one -eighth of one percent (1/8%). 17 Fiscal Year. The time period designated by the City which is signifying the beginning and ending period for recording financial transactions. The City of Baytown has specified October 1 to September 30 as its fiscal year. Fixed Assets. Assets of a long -term character which are intended to continue to be held or used, such as land, buildings, improvements other than buildings, machinery and equipment. Franchise Tax A charge paid for the use of City streets and public right of way and is in lieu of all other municipal charges, fees, street rentals, pipe taxes or rentals, easement or other like franchise taxes, inspections fees, and/or charges of every kind except only Ad Valorem and special assessment taxes for public improvements (e.g., gas, telephone, and cable tv). Fund An accounting entity that has a set of self - balancing accounts and records all financial transactions for specific activities or government functions. Eight commonly used funds in public accounting are: general fund, special revenue funds, debt service funds, capital project funds, enterprise funds, trust and agency funds, internal service funds and special assessment funds. Fund Balance. For Governmental Funds, fund balance is the difference between assets over liabilities. Also known as surplus funds. Furniture & Equipment < $5,000. The purchase of furniture or equipment less than $5,000. General Debt Service Fund. A fund established to account for the City's obligation to pay the principal and interest of all bonds and other debt instruments according to a pre - determined payment schedule. General Fund The fund used to account for all financial resources except those required to be accounted for in another fund. General Obligation Bonds. Bonds that finance a variety of public projects such as streets, buildings, and improvements. The repayment of these bonds is usually made from property taxes and is backed by the full faith and credit of the issuing government. Generally Accepted Accounting Principles (GAAP). Uniform minimum standards of and guidelines to financial accounting and reporting. They govern the form and content of the basic financial statements of an entity. They encompass the conventions, rules, and procedures necessary to define accepted accounting practice at a particular time. They include not only broad guidelines of general application, but also detailed practices and procedures. They provide a standard by which to measure financial presentations. Goals. A purpose or benefit the department plans to provide to the community and/or organizations. Goals identify the end result the organization desires to achieve with its activities. Some of the goals are ongoing and may not be achieved in one year. Governmental Funds. Funds through which most governmental functions of the City are financed. The acquisition, use and balances of the City's expendable financial resources and the related liabilities (except those accounted for in Proprietary Funds) are accounted for in the Governmental Funds. Grants. Contributions or gifts of cash or other assets from another government to be used or expended for a specified purpose, activity, or facility. Harris County Appraisal District (HCAD). Responsible for local property tax appraisal and exemption administration for nearly 500 jurisdictions (taxing units) in America's third most populous county, Harris County. HoteUMotel Fund. Fund to account for the accumulation of resources from the Hotel/Motel Tax assessment levied by the City. These monies are to be spent to promote the progress, development or growth of the City within the guidelines set forth on disposition of revenues collected under the authority of the Texas Hotel Occupancy Tax Act (Article 1269; Vernon's Texas Civil Statutes.) HoteUMotel Tax A tax levied upon the cost of occupancy of any room or space furnished by any hotel where such costs of occupancy are at the rate of two ($2.00) dollars or more per day. The law authorizes a room tax of not more than is seven (7 0/6) percent of the consideration paid by the occupant of such room to the hotel. Hybrid Zero - Based/Program- Oriented Budgeting. The City of Baytown's budget process combines a method of zero -based budgeting in which all expenditures must be justified each new fiscal year and a program - oriented method of budgeting expenditures to meet programmatic objectives. Income, A term used in proprietary fund type accounting to represent (1) revenues or (2) the excess of revenue over expenses. Intergovernmental Revenue. Contributions received from the State and Federal Government in the form of grants and shared revenues. Internal Service Fund. Funds used to account for the financing of goods or services provided by one department to another department on a cost reimbursement basis, for example, the Garage Fund. Investments. Securities held for the production of revenues in the form of interest or lease payments. Levy. (Verb) To impose taxes, special assessments, or service charges for the support of governmental activities. (Noun) The total amount of taxes, special assessments, or service charges imposed by a government. Long -Term Debt. Debt with a maturity of more than one year after the date of issuance. Miscellaneous Funds. Funds used to account for miscellaneous special revenue sources, which are required to finance specific activities. Mixed Beverage Tax. A tax rate of ten (10 %) percent imposed on the gross receipt of a Licensee for the sale, preparation, or service of mixed beverages or from the sale of ice or non - alcoholic beverages and consumed on the premises of the permittee. Modified Accrual Basis. The accrual basis of accounting adapted to the governmental fund type spending measurement focus. Under it, revenues are recognized when they become both measurable and available to finance expenditures of the current period. Expenditures are recognized when the related fund liability is incurred except for (1) inventories of materials and supplies which may be considered expenditures either when purchased or when used; (2) prepaid insurance and similar items which need not be reported; (3) accumulated unpaid vacation, sick pay, and other employee benefit amounts which need not be recognized in the current period, but for which larger -than- normal accumulations must be disclosed in the notes to the financial statements; and (4) principal and interest on long -term debt which are generally recognized when due. Municipal Development District (MDD). On May 5, 2001, in the general election, the citizens of the City of Baytown voted to authorize the creation of the Baytown Municipal Development District and the imposition of a sales and use tax at the rate of one -half of one percent for the purpose of financing economic development projects that provide economic benefit and diversify the economic base of the community. Object Code Expenditure classification according to the types of items purchased or services obtained; for example, personal services, supplies, maintenance and capital. Objectives. Quantifiable steps toward accomplishing the stated goals. Each will have a specific time frame or measurable achievement. Objectives should be reached or completed within the fiscal year. Operating Budget. Plans of current expenditures and the proposed means of financing them. The annual operating budget (or, in the case of some state governments, the biennial operating budget) is the primary means by which most of the financing acquisition, spending, and service delivery activities of a government are controlled. The use of annual operating budgets is usually required by law. Even where not required by law, however, annual operating budgets are essential to sound financial management and should be adopted by every government. Operating Expenses. Proprietary fund expenses which are directly related to the fund's primary service activities. Operating Grants. Grants which the grantor to operating purposes restricts or which may be used for either capital or operating purposes at the discretion of the grantee. Operating Income The excess of proprietary fund operating revenues over operating expenses. 19 Operating Revenues. Proprietary fund revenues, which are directly related to the fund's primary service activities. They consist primarily of user charges for services. Operating Transfers. All interfund transfers other than residual equity transfers. Ordinance. A formal legislative enactment by the governing board of a municipality. If it is not in conflict with any higher form of law, such as a state statute or constitutional provision, it has the full force and effect of law within the boundaries of the municipality to which it applies. The difference between an ordinance and a resolution is that the latter requires less legal formality and has a lower legal status. Ordinarily, the statutes or charter will specify or imply those legislative actions, which must be by ordinance and those, which may be by resolution. Revenue raising measures, such as the imposition of taxes, special assessments and service charges, universally require ordinances. Other Financing Sources. Governmental fund general long -term debt proceeds, operating transfers out, and material proceeds of fixed asset dispositions. Such amounts are classified separately from revenues. Overlapping Debt. The proportionate share of the debts of local governments located wholly or in part within the limits of the reporting government, which must be borne by property within each government. Performance Measures. Specific quantitative and qualitative measures of work performed as an objective of the department. Personnel Costs. Costs related to compensating employees, including salaries, wages, insurance, payroll taxes and retirement contributions. Productivity Measures. Criteria used to reflect how well a program is performing its activities to meet the needs of the public and the organization. They should measure productivity, effectiveness, efficiency or the impact of a service provided. While activity measures indicate "how much" activity the division/department is performing, productivity measures identify "how well" the division/department is performing. Program Description. Describe the nature of service delivery provided at this level of funding. It clearly explains how service delivery will be different from the prior budget year. Program Goals. Describes the purpose or benefit the division/department plans to provide to the community and/or organizations it serves. Goals identify the end result the division/department desires to achieve with its activities. Goals are often ongoing and may not be achieved in one year. Program Objectives. Quantifiable steps toward accomplishing stated goals having a specific time frame or measurable achievement. Objectives should be able to be reached or completed within the current fiscal year. Objective statements are not required for every activity performed, but should focus on the major steps necessary for achieving established goals. Property Tan Taxes levied on both real and personal property according to the property's valuation and the tax rate. Proprietary Funds. Funds accounted for on a flow of economic resources measurement focus. The accounting objectives are a determination of net income, financial position and changes in cash flow. All assets and liabilities associated with a Proprietary Fund's activities are included on its balance sheet. Proprietary Fund equity is segregated into contributed capital and retained earnings. Reserve An account to use to indicate that a portion of a fund's balance is legally restricted for a specific purpose and is, therefore, not available for general appropriation. Reserve for Encumbrances. An account used to set aside a portion of fund balance for obligations from the previous fiscal year. Residual Equity Transfers. Non - recurring or non - routine transfers of equity between funds. Resolution. A special or temporary order of a legislative body requiring less legal formality than an ordinance or statute. Revenue Bonds. Bonds whose principal and interest are payable exclusively from earnings of an Enterprise Fund. 20 Revenues. (1) Increases in government fund type net current assets from other than expenditure refunds and residual equity transfers. Under NCGA Statement 1, general long -term debt proceeds and operating transfers in are classified as "other financing sources" rather than revenues. (2) Increases in proprietary fund type net total assets from other than expense refunds, capital contributions, and residual equity transfers. Under NCGA Statement 1, operating transfers in are classified separately from revenues. Risk Management Fund. To account for the operation of a self - insured retention fund for health services for all City employees and that relate to workers' compensation claims. Claims are primarily administered by an outside agency. Sales Ta c A general "sales tax" is levied on persons and businesses selling merchandise or services in the city limits on a retail basis. The categories for taxation are defined by state law. Monies collected under authorization of this tax are for the use and benefit of the City. Sanitation Fund Fund used to account for the provision of services to the residents of the City. All activities necessary to provide such services are accounted for in the fund, including, but not limited to, administration, operations, maintenance, and financing and related debt service. Special Revenue Funds. Funds which account for revenues from specific taxes or other revenue sources which by law, or other agreement such as a Trust, are designated to finance particular functions or activities of government and which, therefore, cannot be diverted to other uses. Storm Water Utility Fund. The Clean Water Act (CWA) was enacted in 1972 to protect surface waters, such as lakes, rivers, and coastal areas. National Pollutant Discharge Elimination System ( NPDES) permits were introduced to increase accountability for protecting water quality. This required industrial and municipal wastewater dischargers of pollutants into the waters of the US from a point source to obtain a NPDES permit. The final Phase II regulations that affect smaller communities, such as Baytown, were signed in October 1999. Small municipal separate storm sewer systems (MS4s) programs, such as Baytown's, are required to participate. These MS4 programs should be developed and implemented in phases over the next five years. An advance from the General Fund to provide funds for start-up costs associated with the program was provided in 2003. First year costs included funding for a storm water utility feasibility study. Future funding is proposed from developing storm water utility fees to provide a dedicated funding source for the program. The Texas Legislature provided the procedures necessary to establish a storm water utility fee in Chapter 402 of the Local Government Code. Cities were required to file an application for a permit from the Texas Commission on Environmental Quality by December 2003. Street Maintenance Tax. In 2001 the Texas Legislature passed House Bill 445, which allows cities to raise their local sales tax rate by 0.25 percent if the funds are dedicated to street maintenance and repair. On May 15, 2004, in the general election, the citizens of the City of Baytown voted to authorize the imposition of a street maintenance sales tax. This sales tax must be reapproved every four years by voters or it will expire. In November 2011, reauthorized early due to Senate Bill 100, Baytown citizens overwhelmingly reapproved the sales tax in order to continue this beneficial program. This fund will account for the revenues collected from this sales tax and may only be used to maintain and repair municipal streets that exist when the tax is adopted. Tax Increment Reinvestment Zone (TIRZ). A financing tool created by the state legislative to promote, develop, encourage and maintain housing, educational facilities, employment, commerce and economic development in the City. Tax Levy. The total amount to be raised by general property taxes for operating and debt service purposes. Tax Rate, The amount of tax stated in terms of a unit of the tax base, for example, $.50 per $100 (one hundred dollars) assessed valuation of taxable property. Tax Rate Limit. The maximum rate at which a government may levy a tax. The limit may apply to taxes raised for a particular purpose, or to taxes imposed for all purposes, and may apply to a single government, to a class of governments, or to all governments operating in a particular area. Overall tax rate limits usually restrict levies for all purposes and of all governments, state and local, having jurisdiction in a given area. Tax Roll The official list showing the amount of taxes levied against each taxpayer or property. Frequently, the tax roll and the assessment roll are combined, but even in these cases the two can be distinguished. 21 Taxes. Compulsory charges levied by a government for the purpose of financing services performed for the common benefit. This term does not include specific charges made against particular persons or property for current or permanent benefits such as special assessments. Neither does the term include charges for services rendered only to those paying such charges as, for example, sewer service charges. Teclinical Adjustments. Represents adjustments made by the City Council to the Proposed Budget for the Final Adopted Budget. Texas Commission on Environmental Quality (TCEQ). The environmental agency for the State of Texas. Transfers In/Out. Amounts transferred from one fund to another to assist in financing the services of the recipient fund. Transmittal Letter. A general discussion of the proposed budget presented in writing as a part of the budget document. The transmittal letter explains the principal budget issues and presents the recommendations made by the City Manager. Unencumbered Balance. The amount of an appropriation that is neither expended nor encumbered. It is essentially the amount of money still available for future purchases. Unreserved Fund Balance. The portion of a fund's balance that is not restricted for a specific purpose and is available for general appropriation. Water and Sewer Fund. Fund used to account for the rendering of water and sewer services to the residents of the City. Activities of the fund include the administration, operation and maintenance of the water and sewer system, and billing and collection activities. The fund also accounts for the accumulation of resources for, and the payment of, long -term debt principal and interest for revenue bonds and obligations under capital leases. All costs are financed through charges made to utility customers with rates reviewed regularly and adjusted if necessary to ensure the integrity of the fund. Water and Wastewater Interest and Sinking (WWIS) Fund. A fund established to account for the City's obligation to pay the principal and interest of all bonds and other debt instruments according to a pre - determined payment schedule. Working Capital. The amount by which total current assets exceed total current liabilities. Workload Measures. Reflects major activities of the division/department. They indicate the amount of work that has been done in the past and projected workload levels for the current and next years. Workload measures should be able to be tracked with a reasonable amount of time and effort. 22 CITY OF BAYTOWN September 6, 2012 Honorable Mayor and Members of City Council City of Baytown, Texas It is my privilege to submit the City Manager's Adopted 2012 -13 budget pursuant to Article V, Section 41 of the City Charter of the City of Baytown and relevant state law. This budget reflects a continuing commitment to provide a high level of service to our residents, while preserving the City's long -term viability. A copy of this budget document has been placed on file with the City Clerk and at the Sterling Municipal Library, where the public is welcome to review it during normal hours of operation. An electronic version will also be available on the City's web site: www.bMown.org. Budget Approach and Strategies This budget reflects what I see as the beginning of economic recovery for Baytown. We are blessed by a committed City workforce, an involved citizenry and a strong employment base. While the economic climate is improving, the City still faces the challenges of some diminishing revenues compounded by state and federal cuts or diversion of revenue sources. The leadership of our City Council has positioned Baytown to execute its most ambitious budget in several years. The ongoing desire to hold the line on taxes coupled with the need to support our most important resource, our employees, required innovation. City staff continued its efforts to develop fiscally responsible solutions for managing the City's needs against sometimes reduced revenues. I am pleased to submit a base budget which includes almost $17 million in additional 2007 GO Bond projects without a tax increase. Furthermore, the Water and Sewer budget has no rate increase, even though our utility rate study anticipated a 5.85% increase. We expect to return to following the rate study model next fiscal year but we believe it is valuable in supporting Baytown's growth and development by holding the line on our tax and utility rates at 2012 levels for the upcoming year. The top priorities established in the 2012 -13 budget are: • Enhance several areas of public safety in Baytown; • Maintain and where possible expand essential services; • Capital project and bond program implementation of ongoing projects; • Preservation of workforce and employee benefit programs; • Continue infrastructure maintenance and improvement programs; • Continue economic development with focus on redevelopment and TIRZ areas; and • Financial integrity - maintain adequate working capital reserves. 23 Employee Compensation Our employees are our most valuable asset. The ongoing economic recession made it very difficult to provide needed salary increases but did not lessen the impact on our employees. The 2011 -12 budget included a quarterly bonus payments generally based on 5% of the employee's gross pay earned in the previous three months. This provided stop gap assistance to our employees. These payments did not, however, do anything toward keeping us competitive in the labor market so that we attract and retain the best and the brightest. I am pleased to budget for a 4% across the board pay increase, effective January 2013, for all City employees. This will begin to make -up some of the ground we lost over the last three years. The Human Resources budget also includes funding for compensation and staffing studies to ensure that we develop a plan to return our compensation system to market competitiveness and that we are utilizing our personnel resources most effectively. All Funds The total expenditures for all budgeted funds are $143,143,195, an increase of $5,495,929 or 4.45 %. As this is the first year for the Water and Wastewater Interest and Sinking Fund, that budgeted amount is excluded for year over year comparison purposes. Summaries of the appropriations compared to the prior year are: Fund 2011 -12 Adopted Budget 2012 -13 Adopted Budget' Amount Difference % Increase — Decrease General Fund $ 65,184,340 $ 66,593,686 $ 1,409,346 2.16% General Debt Service Fund 12,255,976 15,651,815 3,395,839 27.71% Hotel/Motel Fund 1,030,870 851,193 (179,677) - 17.43% Aquatics Fund 1,496,697 1,860,614 363,917 24.31% Water &Sewer Fund 34,588,736 35,102,520 513,784 1.49% W WIS Fund 1 - 14,171,565 n n/a Sanitation Fund 4,871,648 4,870,487 (1,161) -0.02% Storm W ater Fund 1,315,354 1,258,459 (56,895) 4.33% Central Services Fund 2,732,080 2,782,856 50,776 1.86% $ 123,475,701 $ 143,143,195 $ 5,495,929 4.45% FY2013 is the first year for W WIS presentation; and, therefore is excluded from the percentage and amount increases /decreases. General Fund The General Fund is the principal operating fund and accounts for many of the City's services, such as Police, Fire & Rescue, Health & EMS, Streets & Drainage, Traffic Control, Engineering, Parks & Recreation, Library, Planning & Development Services, etc. The General Fund budgeted revenues of $61,903,728 are 4.7% more than the prior year's budget primarily due to increases in Industrial District payments ($1,846,201) and Sales & Use Taxes ($1,433,440). Property Taxes are budgeted to show a modest increase ($209,431) as are Cultural & Recreational and Intergovernmental. Decreases in Franchise Taxes (- $296,474) are due to more cell phone usage and lower natural gas prices. The 1% portion of the Cable Franchise Fee that is restricted to capital improvements for 24 televising City Council meetings is being deposited to the special revenue account, Odd Trust and Agency Fund. Licenses & Permits decreased (- $53,236) due to Sign Operating revenues being on a bi- annual payment schedule. Miscellaneous is down (- $180,502) primarily due to the low investment rate environment which has an effect on the revenues in spite of the investment diversification. Total expenditures for the 2012 -13 budget are $66,593,686 an increase of $1,409,346 (2.16 %). Cost increases along with the expansion of public safety services create a significant impact on expenses in the General Fund. Some of the more significant cost increases that will affect the 2012 -13 budget include: • Six additional Police Officers and their associated equipment; • Six additional firefighters, hired later in the fiscal year, to begin the build -up for staffing for the opening of Fire Station Seven in October 2013; • Three additional EMS Paramedics to begin the build -up for staffing a fourth ambulance; • One additional 9 -1 -1 operator; • One additional Animal Services Officer; • 4% across - the -board salary increase for all full and part-time employees effective January 2013; • Step pay increases for Police and Fire based on years in civil service; • Debt service for $16.8 million in bonds to fund Year 6 projects; • Installation of two additional warning sirens in newly annexed areas; • Continued fluctuation of the cost of petroleum- related products (fuel, oil, asphalt, etc.); and • Increasing costs of chemicals, steel, building materials, concrete and plastic pipe. The General Fund budget also includes several innovative, new initiatives. It will also provide the direct mailing of the City's newsletter, The Link, to our residents once a year as an 8 -page full color annual report. A 2 -page, black and white newsletter will be included in utility bills the remainder of the year. City Council meetings will also be streamed to our web page, providing additional opportunities for our residents to be involved in local government. Care for our environment continues to expand as we propose to purchase two all - electric vehicles for our Health Department and a hybrid vehicle for our Planning Department. Based on the results of these pilot programs we may expand our use of electric and hybrid vehicles citywide. Public Safetv 55% + Excludes Capital and Transfen Out Adopted Budget FY 2013 by Function General0rne ent 24% Publicworks 7% Health & Welfare 4% Culture & Leisure 30% 25 Comparison to Previous Budgets The budget has been prepared to provide core programs and services. The General Fund budget reflects a 2.16% increase over the 2011 -12 budget. A comparison of General Fund budgets in recent years is depicted below: c 0 General Fund Budgets aiu $65 $60 555 $50 S45 $40 $35 530 N N N N N N N N N N ;� 'O Water and Sewer Fund This rate - supported fund operates the water and wastewater utilities for the City. The cost of providing services is financed primarily through user charges. The Burton and Associates rate study adopted by Council in 2010 anticipated that a rate increase of 5.85% would be necessary for the 2012 -13 budget. It is our decision that we forego this increase until next year since we have sufficient reserves to operate at the current rates. We do expect to return to the rate study model next fiscal year. Total expenditures for the 2012 -13 budget are $35,102,520, an increase of $513,784 or 1.5 %. The operating expenses increased $973,490 or 4.5% and the non - recurring expenses decreased $459,706 or -3.4 %. The primary increases are reflected in supplies, which includes increases of $812,270 for the cost of treated water from Baytown Area Water Authority and $226,579 for personnel costs which includes a readjustment of retired employee benefits between the General Fund and the Water and Sewer Fund. In order to continue to provide outstanding customer service one additional Utility Billing Customer Service Representative is included in the budget. In non - recurring expenses, the transfer to GOIS will be made directly from WWIS and a $1 million transfer to the Water and Sewer CIP Fund will be made. A capital improvement initiative seen as critical for the growth and development of the City is utility infrastructure. Current and active projects detailed in this document represent over $137 million in improvements from 2002 through 2016 with over $100 million completed to date. Projects in this category include development and redevelopment of wastewater treatment plants and lift stations; water and sewer line rehabilitation; line extensions; new construction and rehabilitation of water towers; and water well replacement. Wastewater Operations continues to address repairs to or replacement of private service lines through the Private Sewer Lines Inspection Program (PSLIP) initiated in 2007. As lines are inspected, homeowners are notified of required improvements and given one year to take corrective action. This program's continued success is critical to addressing the effects of inflow and infiltration within the sewer system. 26 Sanitation Fund This fund accounts for collection of residential refuse, brush and white goods, the yard waste management program and recycling activities. The Sanitation Fund currently provides the following services: • Curbside collection of residential garbage/heavy trash, twice /week (Waste Management); • Curbside recycling, once /week (Waste Management); • Curbside collection of brush and limbs, once /month (City); • Green Center — Recycling, open 4 days /week (Waste Management/City); • Green Center — Drop -off, open 4 days /week (City). The expanded recycling program that places 65 gallon or 96 gallon carts at all single family residences is expected to begin soon. The monthly rate will increase 50 cents in FY 2013 to fund this expanded service. No other increases are in the budget. Taxes, Rates and User Fees In recognition of difficult economic circumstances, every effort was made to limit the financial burden on our residents. The City's estimated property tax valuations have reversed a multi -year decline and are expected to increase slightly. Total property values are expected to increase from $2,353,299,476 in tax year 2011 to $2,357,355,473 in tax year 2012. The slight increase in property tax revenues is accompanied by increases in rates for renewals of Industrial District Contracts which comprise 45% of total General Fund revenues, up from 43% in the current year. Payments are received in lieu of ad valorem taxes in exchange for the City not annexing specific properties during the seven -year terms of the contracts. Key provisions of the IDA policy include a rate increase ranging from 61% to 64% of the property's fair market value over the life of the agreement as compared to the previous contract rate range of 50% to 60 %. The planned 5.85% water and sewer rate increase from the multi -year rate plan from the recent comprehensive Water & Sewer Utility Rate Study is not recommended. There is a 50 cent monthly increase for solid waste /recycling and no increases for storm water fees. Use of Fund Reserves The City's targeted goal for General Fund fund balance is the equivalent of 60 expenditures. The ending fund balance of $14,344,362 projected for the FY 2013 days of operating expenditures. The FY 2013 budget will use a portion of the fund recurring expenditures as follows: Capital Outlay $3,554,990 CIPF Transfer 609,170 Contingency 340,000 Total Non - Recurring Expenditures 4 4 Total decrease in fund balance 14AMM to 90 days operating budget represents 79 balance to fund non- 27 Economic Development Increasing the retail base within the City of Baytown is crucial to the ability of the City to develop and provide the resources necessary to support development. The addition of new and the retention of existing retail facilities not only enhances the tax base of the City, but also creates jobs for our citizens which in itself creates a positive economic impact. Recognizing this, Council funded a Retail Recruitment and Retention program though the General Fund. We recommend again allocating $100,000 in FY 2013 to continue support of this program. The City maintains a mutually beneficial partnership with the Baytown Area/West Chambers County Economic Development Foundation (EDF) to enhance the City's ability to recruit businesses that create jobs. The availability of Municipal Development District (MDD) funds is key to providing the resources necessary for this endeavor. Programs funded by the MDD include development of new and expansion of existing businesses, acquisition of property for economic development incentives and continued support of the EDF operations and special programs. Capital Improvement Program The City Council, Administration and Citizens agree that maintaining and improving the facilities and infrastructure within the City is vital to our growth and development. In November 2007, the voters overwhelmingly approved five initiatives that will provide improvements in streets, sidewalks, drainage, public safety, parks, recreation and overall City beautification. A total of $40,815,000 General Obligation Bonds (GO's) have been sold over the first four years of the 2007 program. In light of the stronger state of the economy and continuing favorable interest rates the City plans to issue $16.8 million of GOs in 2012 -13. The City will continue to monitor and assess the cash flow of projects and as necessary adjust the project schedule. At this point in our bond program we were scheduled to have implemented a 10 cent tax increase. Due to economic gains and efficient program implementation, the bonds have only required an 8.5 cent increase thus far. The improving state of the economy and the commercial and industrial growth will allow $16.8 million in additional bond projects without an accompanying tax increase. Conclusion Our community is in the midst of change and our organization is responding. In past years our focus was on stimulating and managing growth while balancing the need to preserve the excellent quality of life in our community in light of reduced revenue resources. Now, we are able to expand our quality of life /public safety initiatives while continue to stimulate growth, development and redevelopment which will support and improve our community in the future. We will continue to engage our citizens and stakeholders to strategically invest in efforts to strengthen our community. The City budget is the ultimate partnership among City Council, staff, citizens, business owners, customers and other partners in the Baytown community. We have been very successful in the face of tough economic times over the past four years. This adopted budget reflects a balanced approach of minimizing impacts to our citizens and customers while providing funding to enhance and maintain public safety/quality of life initiatives while fostering economic development. 28 The development of this budget was made possible through the knowledge and contributions of many individuals on staff. I wish to express my deep appreciation to everyone who participated throughout the budget process. I am proud to work with such a dedicated and collaborative group of professionals. Respectfully submitted, Robert D. Leiper City Manager 29 CITY OF BAYTOWN TECHNICAL ADJUSTMENTS 2012 -13 PROPOSED BUDGET SEPTEMBER 6, 2012 Revenues: Proposed 7 -26 -12 Adjustment Revised General Fund $ 61,903,728 $ 61,903,728 General Debt Service Fund 16,390,079 16,390,079 Hotel/Motel Fund 701,048 701,048 Aquatics Fund 1,935,300 1,935,300 Water and Sewer Fund 32,049,546 32,049,546 WWIS Fund 13,832,681 13,832,681 Sanitation Fund 4,552,000 4,552,000 Storm Water Utility Fund 1,164,000 1,164,000 Garage Fund 2,561,905 2,561,905 Warehouse Operations Fund 273,946 273,946 $ 135,364,233 $ - $ 135,364,233 Expenditures: General Fund $ 66,387,149 $ 206,537 $ 66,593,686 General Debt Service Fund 15,651,815 15,651,815 Hotel/Motel Fund 851,193 851,193 Aquatics Fund 1,860,614 1,860,614 Water and Sewer Fund 35,102,520 35,102,520 WWIS Fund 14,171,565 14,171,565 Sanitation Fund 4,870,487 4,870,487 Storm Water Utility Fund 1,258,459 1,258,459 Garage Fund 2,439,390 2,439,390 Warehouse Operations Fund 343,466 343,466 $ 142,936,658 $ 206,537 $ 143,143,195 mmary of Technical Adiustments * Delete iPads for Mayor & Council * EMS Transitional Costs to Fire Department including additional 4% Salary Increase with Benefits Total Technical Expenditure Adjustment 30 Amount $ (6,000 212,537 $ 206,537 MAJOR BUDGET ISSUES Fiscal Year 2012 -13 The purpose of this section is to provide basic revenue and expenditure information for all budgeted funds and the staffs recommendation for funding the 2012 -13 budget. GENERALFUND REVENUES General Fund revenue is comprised of taxes, license and permit fees, intergovernmental revenues, charges for services, miscellaneous revenues and transfers -in from other funds. The General Fund budgeted revenues are $61,903,728, an increase of $2,802,418 or 4.74% more than the 2011 -12 budget. The budgeted increase is primarily attributed to increases in Industrial District Taxes ($1,846,201), Sales & Use Taxes ($1,433,440) and Property Taxes ($209,431). The revenue decreases are in Franchise Taxes (- $296,474), Licenses & Permits (- $53,236), Miscellaneous (- $180,502) and Transfers In (- $176,866). General Fund Revenues by Sources rswx.... ml3 -l3 mu -u mlau mosao mos-o9 mo�.os 20a SIO $m $30 550 "0 so BUM.. •SYeeI VUTU. .fmW.e..a .]rymhL,eu.fime .eeLeMYPegel Llee.eel Mmo .CWpefsSeMm Property Tax Ad Valorem taxes represent 16% of the revenue for the General Fund. The implementation of the 2007 General Obligation Bond Program approved by voters in November 2007 required the first increase in ad valorem property tax rates since 1992. The property tax rate increase in 2008 -09 of $0.05 and in 2011 -12 of $0.035 raised the City's total tax rate to $0.78703 and to $0.82203 respectively per $100 of property value. Those increases were only allocated to the General Debt Service Fund for debt payments; therefore, large property tax revenue increases were not realized in the General Fund. The 2012 -13 base budget does not include a tax rate increase. The 2012 estimated taxable assessed valuation is $2,357,355,473 which is a modest increase in property values of $4,055,997 as compared to 2011. Although the certified rolls are required to be presented to the taxing entities by July 25" or as soon thereafter as practicable, historically they have not been received until August or even as late as October. These budget projections are based on certified estimates of values as required by Texas Tax Code Sec. 26.01(c). Since this estimate of value is preliminary there may be differences between the certified tax roll and the preliminary estimated tax levy that could impact the projected revenues in the budget. Total collections are estimated at $17,700,000 based on the preliminary property values, the tax rate of $0.82203 per $100 valuation and a 95.25% collection rate. The levy allocates $9,400,000 to the Operations and Maintenance (O &M) portion of the General Fund and $8,300,000 for debt service. Industrial District Payments Industrial district payments are the largest source of revenue for the General Fund. The 2013 budget includes revenues of $27,506,234 from Industrial District Contracts which comprise 45% of the total General Fund revenues. The City has entered into contracts with industries located within its extraterritorial jurisdiction. The contracts specify payments to be made to the City in lieu of ad valorem taxes in exchange for limited immunity from annexation of specific properties during the seven -year terms of the contracts. The City of Baytown currently has 38 active Industrial District Agreements (IDAs). Key provisions of the new IDA policy include a staggered rate increase from 61% to 64% over the seven year life of the agreement and an additional 1% yearly public community improvement rate will be added to the industrial district payment rate and will be available for rebate to the company for approved beautification projects. Payments are calculated using the "base value" concept with the value set at the higher value of January 1, 2002, January 1, 2009 or the most recent certified value as of the date on which a contract is executed. The existing contracts that have not come up for renewal compute the payments based upon fifty to sixty percent (50 % -60 %) of the fair market value of the industry within the City limits and its industrial districts times the current tax rate. The contract has a base year of 2002 or the latest certified value whichever is greater. New, first time IDAs include an added value clause that captures property value in excess of the base value in years five, six, and seven of the agreement by including a prorated amount of the "added" value as part of the overall value used to determine the total industrial district payment. This proration occurs at rates of 21 %, 42 %, and 64% respectively. The added value clause applies to new, first time contracts and does not extend beyond each contract's initial term. 31 MAJOR BUDGET ISSUES Fiscal Year 2012 -13 Sales & Use Taxes Sales and use taxes provide 17% of total revenues and is the second largest revenue source to the General Fund. The General Fund receives 1% of the total sales tax rate of 8.25 %. The Municipal Development District (MDD) sales tax at 0.5 %, the Street Maintenance sales tax at 0.25 %, the Baytown Crime Control and Prevention District (CCPD) and the Baytown Fire Control, Prevention and Emergency Medical Services District (FCPEMSD) each at 0.125% are recorded in separate funds. Thanks to the improving economy and based on current collections, the 2012 -13 budget reflects an increase in sales tax revenues of over 15 %. Franchise Tax Franchise Taxes are projected at $3,686,000, a decrease compared to the 2011 -12 budget. Electric Utility franchise taxes comprise 63% of budgeted franchise tax revenues. Telephone franchise tax revenues have decreased from the budgeted amounts in 2011 -12 due to the increased usage of cell phones over land lines. Natural Gas franchise tax revenues are down due to lower natural gas prices. Cable TV franchise taxes are less than last year as that portion which is allocated to public education channel capital expenditures is now credited directly to the Odd Trust and Agency Fund. Licenses & Permits The budget includes $885,020 which is $53,236 ( -5.6 %) less than the 2011 -12 budget. The decrease is attributed to the fact that Sign Operating revenues are billed and collected bi- annually. Licenses and permits constitute 1.4% of the total General Fund revenues. Intergovernmental Revenues Intergovernmental revenues of $552,282 decreased $18,176 from the 2011 -12 budget. Projected revenues include Goose Creek Consolidated Independent School District Truancy and Bright Star programs, and include funding from Department of Homeland Security SAFER & EMPG grants. The Police Academy will be integrated into the Police Department for FY 2013 and the revenues received from H -GAC for this program are now listed as a part of Intergovernmental revenues. Intergovemmental revenues represent less than 1% of the total General Fund revenues. Charges for Services Charges for Services are $1,594,710, virtually 32 unchanged from the 2011 -12 budget. Charges for Services are primarily revenue received from ambulance service and false alarm fees. They comprise 2.6% of total General Fund revenues. Fines and Forfeitures Fines and forfeitures of $2,299,870 are comprised of revenues from the Library and traffic safety enforcement activities through the Municipal Court and Motor Carrier Violations Program. This revenue source represents 3.7% of General Fund revenues and is primarily Municipal Court fines at $2,000,000. Miscellaneous Miscellaneous revenue consists primarily of interest earnings and represents less than 1% of General Fund revenues. Funds budgeted for 2012 -13 decreased $180,502. While the City's investment returns have improved over the prior year due to diversification, the low investment rate environment does have an effect on revenues. Operating Transfers In Operating transfers decreased $176,866 from the 2011 -12 budget and are 6.8% of General Fund revenues. The decrease is due primarily to there being no transfer from the Hotel/Motel Fund in FY 2013 as the General Fund will now absorb the full salaries of the Public Affairs Coordinator and the Web Coordinator. The transfers from the Water and Sewer Fund, MDD, TIRZ, Solid Waste Fund, and BAWA are to reimburse the General Fund for administrative costs and payment in lieu of taxes. The Storm Water Fund transfer is used to reimburse the General Fund for the portion of eligible expenditures for activities required by the City's Federal storm water permit. General Fund Revenues 1 EXPENDITURES The purpose of this section is to give a general description of the major functional areas in the General Fund and describe the changes within them. Included in these expenditures are any new /expanded programs, continuing programs and capital purchases. The General Fund accounts for all activities except for those required to be accounted for in another fund. Police, Fire, Emergency Medical MAJOR BUDGET ISSUES Fiscal Year 2012 -13 Services, Health, Public Works, Parks, Library, etc. are funded within the General Fund. Total expenditures for the 2012 -13 budget are $66,593,686, an increase of $1,409,346 (2.16 %) over the prior year budget. Increases in overall expenditure categories include personnel services ($243,756), supplies ($126,636), maintenance ($94,811), services ($335,445), capital purchases ($292,102), other financing uses ($320,725) and contingencies remained the same at $340,000. There is a decrease in sundry (- $4,129). The salary savings of $500,000 for vacant positions that occur during the year is included as a reduction in the personnel cost calculations. Ceve N Fund Erymdllurn by FaucU.. W F=1 I �a n0 eO� 5: .m..t m 9 1'd mmo� 40 SO IDmar morn ma.ro moa-lo mtou mu -u mcu MAY.. Personnel Services The increase in personnel services reflected in the 2012 -13 budget reflects several factors. The City will implement a 4% pay increase that will be effective in January 2013. Step pay increases for Police and Fire civil service will be honored pursuant to established salary pay grade schedules based on years of service. The employer contribution to the Medical Benefits Fund from the General Fund has increased for FY 2013 by approximately $125,000 which is due to the addition of 17 staff members. The Medical/Dental Plan Board of Trustees has analyzed premiums, expenses, and utilization of the medical and dental plan and determined that the City's contribution does not need to increase for FY2012 -13. This is due to the changes made in the previous budget year and because of various City wellness programs. The City and the employees will continue to share in the healthcare costs and the City will continue to provide an opportunity, by participating in several wellness initiatives, for the employees to have reduced increases in their premiums. Retirees over 65 have been placed on a Medicare supplement which provides them with equal or better coverage at a lower cost. The City no longer offers retiree insurance coverage for any employee who starts employment with the City after January 1, 2010. Other significant personnel increases included in the FY 2013 budget are six additional officers in the Police Department, six firefighters for Station #7, an animal control officer in Animal Control, three paramedics in EMS, and one telecommunicator in Communications. C and Fusd Etrymd by Type •u.u..n .r..e.o..mr .cpaoa., � 4"s4.n.11.pm[m g Sld m AAP W'� ]%{® mA10 AIPII mlLl] IDIYII 11.v1YUa FLe.IYw INFRASTRUCTURE AND CAPITAL PROJECTS The City Council, Citizens and Administration agree that maintaining and improving the facilities and infrastructure within the City are vital to its growth and development. In November 2007, the voters overwhelmingly approved five initiatives that will provide improvements in the following areas: streets; sidewalks; drainage; public safety; and parks, recreation and beautification. A total of $57.6 million dollars in General Obligation Bonds (GO's) have or will be sold before the end of the 2012 -13 budget year for the multi -year bond program. With the issuance of $14 million in GOs in 2011 -12 the City also took advantage of the low interest rate environment to refinance $18.3 million in bonds. In light of the continuing favorable interest rates the City plans to issue $16.8 million of GOs in 2012 -13. The City will continue to monitor and assess the cash flow of projects and as necessary adjust the project schedule. While there will be no ad valorem tax increase associated with the budgeted 2012 -13 GO debt issuance, future issuances may require an increase. Utility Capital Improvements — Another capital improvement initiative seen as critical to the growth and development of the City is the utility infrastructure. Current and active projects detailed in this document represent over $137 million in improvements from 2002 through 2016. Projects in this category include development and redevelopment of wastewater treatment plants and lift stations; water and sewer line rehabilitation; line extensions; new and rehabilitation of water towers; and water well replacement. A reassessment of cash flows for these projects resulted in the deferral of debt issuance which deferred the related debt service. The City plans to issue $11 million in Certificates of Obligation (COs) in 2012 -13. Additional ongoing projects that will improve the City's utility infrastructure 33 MAJOR BUDGET ISSUES Fiscal Year 2012 -13 include the hardening of lift stations and other water and sewer facilities throughout the City. These projects are funded by grants and are budgeted in excess of $12 million. Street Maintenance Improvements — Funded by a dedicated sales tax which was reauthorized for a second time in 2011, the Street Maintenance Fund provides resources for a critical program to address the maintenance of city streets in sub- standard condition. Represented in the current program is additional funding for Asphalt Base Restore/Mill and Overlay ($1,000,000); Crack Seal and Joint Repair ($600,000); Concrete Street Repair ($900,000); and new Capital Project Initiatives ($200,000). General Capital Improvement Program Fund (CIPF) — This fund is used to provide for various small to medium projects and is primarily funded with a transfer from the General Fund. Major recurring programs reflected here include funding for the CIP Project Management ($331,476) and Building Demolition ($444,314). Funding has been captured here from the Fire/EMS Special District to provide for the long term capital project for a Fire Training Grounds Facility ($2 million) and Fire Radio Replacement ($503,237). Other projects include Facilities Repairs ($404,924) and Council Chambers Renovations ($100,000). Additionally, the General Fund transferred $5 million to the CIPF at the end of FY 2007 -08 to provide the resources to fund the recovery efforts required from Hurricane Ike. Of that $4 million was reimbursed in 2009 -10 through 2011 -12 and $500,000 is budgeted for reimbursement in 2012 -13. The remaining $500,000 is budgeted for Marina Dredging costs which will fulfill the reimbursement obligation to the General Fund. ECONOMIC DEVELOPMENT Increasing the retail base within the City of Baytown is crucial to the ability for the City to develop and provide the resources necessary to support the development. The addition of new and the retention of existing retail facilities not only enhances the tax base of the City, but it also creates jobs for our citizens which in itself creates a positive economic impact. Recognizing this, a Retail Recruitment and Retention program was funded though the General Fund and $100,000 has been allocated in FY 2012 -13 to continue support of this program. 34 The City maintains a mutually beneficial partnership with the Economic Development Foundation (EDF) to enhance the City's ability to recruit businesses that create jobs. The availability of Municipal Development District (MDD) funds is key to providing the resources necessary for this endeavor. Programs funded by the MDD include development of new and expansion of existing businesses, acquisition of property for economic development and continued support of the EDF operations and special programs. RESERVE LEVELS In order to maintain fiscal stability, governmental entities maintain a General Fund unreserved fund balance to meet unforeseen emergencies that may arise. Appropriate levels of unreserved fund balances vary from entity to entity based on the relative impact of particular circumstances or financial conditions. The City of Baytown's goal for unreserved fund balance considers factors such as bond ratings, threat of severe tropical weather due to our proximity to the Gulf Coast, our location adjacent to the petro- chemical complexes, unforeseen emergencies, and advice from the City's financial advisor for fiscal planning. Potential fluctuations in revenue, and cash flow considerations between the start of the fiscal year (October 1) and the receipt of property tax revenues in December /January also require adequate reserves. The City's targeted goal for unreserved fund balance is the equivalent of 60 to 90 days operating expenditures. The Non Restricted Working Capital of $14,344,362 projected for the FY 2013 budget represents 79 days of operating expenditures. The FY 2013 budget will again use a portion of the fund balance to fund some of the non - recurring expenditures as follows: Capital Outlay $ 3,554,990 CIPF Transfer 609,170 Contingency 340.000 Total Non - Recurrine Exnenditures $ 4.304.160 Decrease in Fund Balance $ 4,689,958 The Governmental Accounting Standards Board (GASB) issued Statement 45, entitled Accounting and Financial Reporting by Employers for Postemployment Benefits Other Than Pensions. The statement addresses how state and local governments should account for and report their costs and obligations related to post - employment healthcare and other non - pension benefits, commonly referred to as other post - employment MAJOR BUDGET ISSUES Fiscal Year 2012 -13 benefits, or OPEB. Baytown implemented GASB 45 in FY2009. The City is currently on a pay -as- you -go option for its OPEB liability. To help limit the liability, the City no longer offers retiree health insurance coverage for any employee who starts employment with the City after January 1, 2010. GENERAL DEBT SERVICE FUND The General Debt Service Fund accounts for the payment of principal and interest on general long- term liabilities paid primarily by taxes levied on property within the City. The current debt service allocation for 2012 -13 is $15,651,815, consisting of $6,531,713 in principal, $3,409,109 in interest, $1,200,000 for debt payments on new debt to be issued in FY 2013, and $36,000 for fiscal charges. The refunding bond proceeds and payments from the refinancing that was done in FY2012 are shown as an addition and equally as a deduction in the amount of $4,475,000. Tax revenues are projected to be $8,660,000. A transfer of $2,473,369 from the Water and Wastewater Interest and Sinking Fund is budgeted to cover associated debt paid out of the General Debt Service Fund. A transfer of $340,548 from the General Fund is budgeted to cover the Energy Performance Lease. A transfer of $437,488 from the Municipal Development District covers a portion of the debt for the Pirates Bay Water Park. HOTEL /MOTEL FUND This fund accounts for the use of Hotel/Motel Occupancy tax revenue generated by the City's twenty-one hotels. The occupancy tax is calculated by the hotel/motel based on 7% of their taxable receipts and remitted to the City on a quarterly basis by the hotels. These revenues must be spent to promote or encourage tourism and/or convention delegates. Eligible expenditures to promote tourism include establishing or enhancing a convention center; administrative cost for facilitating convention registration; tourism- related advertising and promotions; and tourism - targeted programs that enhance the arts, historical restoration or preservation programs. The distribution of hotel/motel tax revenue is specified by state law. At least 1% of the 7% occupancy tax annual revenue must be spent on advertising and general promotion of the city and its vicinity. The city is prohibited from spending more than the greater of 15% of the hotel occupancy fund balance or 1% of the 7% occupancy tax annual revenue for development or enhancement of arts programs. Expenditures for historical purposes are limited to a maximum of 50% of the annual hotel tax revenue collected, if the municipality does not allocate any hotel occupancy tax revenues for convention/civic center purposes. Since Baytown borders an estuary or bay with a population less than 80,000 we are eligible to utilize not more than 10% of the revenue derived from the hoteVmotel revenue fund balance for maintenance, improvement and operation of parks and facilities that serve the purpose of attracting visitors and tourists to the City, as long as funds expended for promotional activities do not fall below the average annual expenditures of the prior three years. Any expenditure must be consistent with one of the categories noted and serve to promote tourism, conventions and the hotel industry. REVENUES The 2012 -13 revenue from hotel occupancy tax of $700,000 is approximately the same as current year estimates. Although the City has added a few hotels, the national economic recession had an impact with lower occupancy rates. While it is anticipated that those occupancy rates will increase with the projected construction in the City, taxes are not assessed on stays longer than 30 days. The budget also includes interest earnings of $1,048 for total revenue of $701,048. Hotel/Motel Occupancy Tai Revenues $900.000 .. S 6o,U0D 6600,000 Fi S4" s30o,000 $ 160,0a0 s- 006-0 0074 ArnW Mond 010u1 Ert®a2 012-1 2006.07 200] -08 2008-09 2009 -10 1010.11 M11- 111011 -13 Fl Y. EXPENDITURES Total expenditures for the Hotel/Motel Fund are $851,193, a decrease of $179,677 (47 %) as compared to the prior year budget. The majority of the decrease reflects the elimination of the transfer to the General Fund to cover a portion of the Public Affairs Division. The City's Tourism Coordinator is fully funded in the 2012 -13 budget year and is the sole full time position in the Hotel/Motel Fund. The position's salary and benefits costs, along with funding for training and expositions are included in this budget. 35 RR MAJOR BUDGET ISSUES Fiscal Year 2012 -13 QauF.Ue41 Eyn bF F..e SNf4oro sbnFaao sUwam svn.aoo samwo :� om mmm morn mnn mm.w mrou mrr.c muu FholYeu� o,�v Frtos.n Fm� Fenc®ae 4" of July Celebration ($172,074) — The celebration is a source of tourism bringing people from outside the community to the City. The total cost of the celebration includes a fireworks display, live entertainment, sound and lights, security and personnel, supplies, advertising and other. Promotion and Advertising — The budget includes funding for public relations activities, advertising and promoting tourism for events that are designed to bring out -of- town visitors to Baytown. Tourism advertising, including the advertisement of City- sponsored events such as the 3d and 4b of July Festival, Grito Fest, Nurture Nature Fest and general promotion of all tourism venues in Baytown. New for the 2012 -13 budget is how the city will distribute its HOT dollars to outside entities. A new application process has been instituted for the Baytown Tourism Partnership Grant Program. This program's allocation for the 2012 -13 budget year is $124,500. Outside organizations will compete for these dollars based on their ability to bring in tourists and promote the Baytown convention and hotel industry. The total Promotional budget is $606,139. • Funding for $8,000 is included in the budget for maintenance of the promotional web page for the City of Baytown. This website is dedicated to providing information to potential visitors to promote tourism. Annual Cleanup of Bays, Waterways & Estuaries — The $80,110 budget includes funding for the annual clean up for bays, waterways and estuaries throughout Baytown. The current locations for this clean up and maintenance effort includes Bayland Marina, WC Britton Park, Goose Creek Park, the Baytown Nature Center, Bicentennial Park and Roseland Park. • Summer Concert — Grito Fest — The $56,663 will fund a concert to include staged entertainment, food and beverage booths, and security. • Nurture Nature Fest and Great Goose Fest — Events for $31,221 are aimed at tapping the eco- tourism market and showcasing the Baytown Nature Center and the Eddie V. Gray Wetlands Recreation and Education Center. A one -time cost to replace the Baytown Historical Museum roof is included in this year's budget. Hotel/Motel's portion of the replacement cost will be $52,500. AQUATICS FUND REVENUES In June 2010, the City opened the Pirates Bay Water Park, a Caribbean themed 3 -acre water park. In May 2011 the Calypso Cove Water Park opened in N. C. Foote Park. Both are operated by the Baytown Parks and Recreation Department. FY 2013 revenues for Pirates Bay and Calypso Cove are projected to be $1,935,300. EXPENDITURES The 2012 -13 budgeted expenditures for the Aquatics Fund which includes Pirates Bay Water Park and the Calypso Cove total $1,860,614 and include $235,000 for capital replacement at the Water Parks. Pirates Bay Water Park opened for the season in May and staff estimates that over 70,000 people will make use of the water park in 2012. The new rate structure that was adopted last season will offset the sales tax that must be collected on each ticket, so that the net revenues cover the projected annual cost of operations and maintenance of $1,625,614, as well as continuing the practice of allocating a dollar from each ticket sold for capital replacement. '1:G1[tL�l�i;f�Y�i:'1 �l 7 �Lil`►17 This fund accounts for the water and wastewater utilities for the City in a manner similar to private business enterprises, where costs of providing services are financed primarily through user charges. MAJOR BUDGET ISSUES Fiscal Year 2012 -13 REVENUES Water Volume — The 2012 -13 budget estimates sales of $16,000,000 based on an average use of 12.5 million gallons per day (MGD). Fluctuations in rainfall amounts can significantly impact actual sales. The MDD for FY 2013 will transfer funds directly to the Water and Wastewater Interest and Sinking Fund (WWIS) rather than to the Water and Sewer Fund to cover a portion of costs associated with the Northeast Wastewater Treatment Plant construction and West District Wastewater Treatment Plant expansion. The City implemented a new rate structure in 2010 to generate the funding required for maintenance of the water and sewer systems in the City. The new rate structure is designed to equitably distribute the costs of service, and provide incentives for water conservation. Water and sewer rates were increased by 5.85% January 1, 2011 and by 5.85% October 1, 2011. These rate increases were implemented as a result of a comprehensive Water & Sewer Utility Rate Study. The objective of this study included a Revenue Sufficiency Analysis to ensure sufficient annual revenues over a multi- year projection period in order to meet financial requirements for operations and maintenance costs, capital improvements, new debt service expenses and provide adequate working capital reserves. While the Revenue Sufficiency Analysis recommends another 5.85% increase to be effective at the beginning of FY 2013, it is being recommended to postpone the rate increase implementation until FY 2014. The rate structure includes a "Base Facility Charge" of $3.23 per account for inside the City and $6.46 for outside the City for all customer types to recover the current costs of meter reading and maintenance, billing, and other customer service functions of the system. The "Base Facility Charge" is based upon meter size for all Non - Residential, Irrigation, and High - Volume User accounts and per physical dwelling unit for Single - Family and Multi - Family residential accounts. No monthly consumption allowance is included in the `Base Facility Charge." Single - Family Residential and Irrigation accounts are calculated using an inclining block, conservation rate structure. Residential sewer has a 12,000 - gallon cap. 37 MAJOR BUDGET ISSUES Fiscal Year 2012 -13 The Water and Sewer Rate Table is depicted below. No Utility Rate Increase Adopted for FY 2013 Service Current Effective Individually Metered Single-Family Residential Rates Inside City Water Monthly Customer Charge $ 3.23 Water Monthly Base Facility Charge $ 6.72 Water consumption rates: Up to 2,000 gallons per unit $ 2.30 Between 2,001 - 6,000 gallons per unit $ 5.00 Between 6,001 - 12,000 gallons per unit $ 5.99 Between 12,001 - 18,000 gallons per unit $ 7.80 Use over 18,000 gallons per unit $10.14 Sewer Monthly Customer Charge $ 3.23 Sewer Monthly Base Facility Charge $ 6.72 Sewer consumption rates: Up to 2,000 gallons per unit $ 2.32 Between 2,001 — 12,000 gallons per unit $ 5.03 Outside City Water Monthly Customer Charge $ 6.46 Water Monthly Base Facility Charge $13.44 Water consumption rates: Up to 2,000 gallons per unit $ 3.45 etween 2,001 - 6,000 gallons per unit $ 7.49 Between 6,001 - 12,000 gallons per unit $ 9.00 Between 12,001 - 18,000 gallons per unit $11.70 Use over 18,000 gallons per unit $15.21 Sewer Monthly Customer Charge $ 6.46 Sewer Monthly Base Facility Charge $13.44 Sewer consumption rates: Up to 2,000 gallons per unit $ 3.48 Between 2,001 — 12,000 gallons per unit $ 7.55 Volume User Water consumption rate /1,000 gallons $ 3.68 38 MAJOR BUDGET ISSUES Fiscal Year 2012 -13 EXPENDITURES Total expenditures for the 2012 -13 budget are $35,102,520, an increase of $513,784 or 1.5% over last year's budget. Highlights of increases by object class include the following: M a :m :IS 510 Personnel related line items increased $226,579 (2.93 %) which includes last year's non - recurring bonus. Personnel costs include wages, health insurance, workers compensation and retirement. One new customer service position in Utility Billing is being added. Salary savings of $100,000 for vacant positions through the year is included as a credit to the expenditure proposal. $7,949,689 Supply costs are expected to increase $662,680 (6.94 %) primarily due to an increase in the cost of treated water purchased from BAWA. The treated water expense of $9.4 million represents 27% of the Utility's total FY 2013 budget. $10,211,414 Maintenance increases are $275,150 (22.68 %) due primarily to the implementation of the much needed meter replacement program for those meters 7+ years old. $1,488,250 Services decreased $516,078 (- 16.5 %) due to consolidation of liability and property insurance within the General Fund and a decrease in disposal expenses and electricity. $2,611,057 Capital purchases increased $317,604 (81 %) based on current needs. $709,731 Water @ Serer Fvud Erpndltar,s by Fa.Mea ]k4W SPI{8 ]O POI T 10 Mimi `dll -L' MENU FI V— WORKING CAPITAL In order to maintain fiscal stability, governmental enterprise funds maintain a working capital balance to meet daily liquidity needs. Appropriate levels of working capital vary from entity to entity based on the relative impact of particular circumstances or financial conditions. The goal for Water & Sewer Fund working capital is 60 to 90 days operating expenses. Working capital is defined as current assets (e.g. cash, investments, accounts receivable) less current liabilities (e.g. accounts payable). Working capital of $8,824,269, or 92 days is projected as of September 30, 2013. As in the General Fund, the City is currently on a pay -as- you -go option for its OPEB liability. To help limit the liability, the City no longer offers retiree health insurance coverage for any employee beginning employment with the City after January 1, 2010. WATER AND WASTEWATER INTEREST & SINKING FUND Debt Service Requirements — The debt service requirement for 2012 -13 is increased $5,588,303 (65 %) due to a projected debt payment in the amount of $1,096,000 for a projected CO issuance in FY 2013 and a refunding bond payment of $2,815,000 for which there is an equal amount in the proceeds. $14,171,565 SANITATION FUND The Sanitation Fund accounts for collection of residential refuse, brush and white goods, the yard waste management program, and recycling activities. The Sanitation Fund, either through a contract with Waste Management, Inc. or City crews, currently provides the following services: • Twice per week curbside collection and disposal of residential garbage and heavy trash. (Waste Management) • Once per week curbside recycling (Waste Management) • Once a month curbside collection of brush and limbs. (City) • Provision of a drop -off recycling center open 4 days per week. (Waste Management & City) • Provision for a junk drop -off center open 4 days per week. (City) 39 ■ N ■ E so... N111 I ■ , � � .. ... . .... ■ N :_:I_:I_:�: ■ N INI�l■1��■ I1 ■ M E ]k4W SPI{8 ]O POI T 10 Mimi `dll -L' MENU FI V— WORKING CAPITAL In order to maintain fiscal stability, governmental enterprise funds maintain a working capital balance to meet daily liquidity needs. Appropriate levels of working capital vary from entity to entity based on the relative impact of particular circumstances or financial conditions. The goal for Water & Sewer Fund working capital is 60 to 90 days operating expenses. Working capital is defined as current assets (e.g. cash, investments, accounts receivable) less current liabilities (e.g. accounts payable). Working capital of $8,824,269, or 92 days is projected as of September 30, 2013. As in the General Fund, the City is currently on a pay -as- you -go option for its OPEB liability. To help limit the liability, the City no longer offers retiree health insurance coverage for any employee beginning employment with the City after January 1, 2010. WATER AND WASTEWATER INTEREST & SINKING FUND Debt Service Requirements — The debt service requirement for 2012 -13 is increased $5,588,303 (65 %) due to a projected debt payment in the amount of $1,096,000 for a projected CO issuance in FY 2013 and a refunding bond payment of $2,815,000 for which there is an equal amount in the proceeds. $14,171,565 SANITATION FUND The Sanitation Fund accounts for collection of residential refuse, brush and white goods, the yard waste management program, and recycling activities. The Sanitation Fund, either through a contract with Waste Management, Inc. or City crews, currently provides the following services: • Twice per week curbside collection and disposal of residential garbage and heavy trash. (Waste Management) • Once per week curbside recycling (Waste Management) • Once a month curbside collection of brush and limbs. (City) • Provision of a drop -off recycling center open 4 days per week. (Waste Management & City) • Provision for a junk drop -off center open 4 days per week. (City) 39 MAJOR BUDGET ISSUES Fiscal Year 2012 -13 REVENUES The Sanitation Fund's revenues are $4,552,000, an increase of $48,965 which is primarily the $0.50 per account pass through increase. A previous $50,000 annual transfer from the Storm Water Fund has been discontinued. The existing rates for sanitation services, including recycling, will not increase except for the $0.50 per account pass through increase for recycling. The expanded recycling program that places 65 gallon or 96 gallon carts at all single family residences is beginning soon. There is still no cost to utilize the recycling center, which remains open to complement curbside recycling by accepting a wider range of materials (now including e- waste) as well as recyclable materials from businesses. Although there is a fee for junk drop -off services, it is a bargain compared to disposal at a private landfill which charges approximately $50 for one pick -up truck load of waste. EXPENDITURES Total expenditures for the 2012 -13 budget are $4,870,487, a slight decrease of $1,161 or <1% as compared to the 2011 -12 budget. S Wiou Faad Ealxadlt. by Ty WORKING CAPITAL In order to maintain fiscal stability, governmental entities maintain a working capital balance to meet daily liquidity needs. Appropriate levels of working capital vary from entity to entity based on the relative impact of particular circumstances or financial conditions. The Sanitation Fund is primarily a fee - for - service fund and the working capital requirements are not as stringent since most costs are not incurred if service delivery is interrupted. Working capital of $163,311, or 12 days, is projected as of September 30, 2013. STORM WATER UTILITY FUND The Storm Water Utility Fund was established in order to ensure compliance with NPDES Storm 40 Water Phase II. As part of the Federal Clean Water Act (CWA) under the National Pollutant Discharge Elimination System ( NPDES) the U.S. Environmental Protection Agency (EPA) has mandated that the Texas Commission on Environmental Quality (TCEQ) establish permit guidelines, under the Texas Water Code, for Municipal Separate Storm Sewer Systems (MS4). Phase I of the requirement included medium to large (100,000+ population) cities with Phase II including those cities of less than 100,000 populations. There are two ways for a city to comply: (1) file for an individual NPDES permit; or (2) participate with a Texas Pollutant Discharge Elimination System ( TPDES) General Permit. The second option is far less expensive and provides greater coverage by the State program. The State has completed the implementation of the General Permit program and Council has begun adopting the necessary ordinances and rules for compliance. Our Storm Water Program is operated under both the EPA and State guidelines. This was an unfunded mandate by the USEPA and TCEQ; however, municipalities are allowed to create enterprise type funds which collect fees to offset the costs of the program. The City has created an enterprise fund and has also received a State General Permit to operate our Storm Water Phase 11 program. The Permit must be reviewed and renewed every five years to insure continued compliance with both the USEPA and TCEQ requirements. SU. water F• Ery dlm by T"e si,.ao mo siyam •mml�. si,auaaoD •r�.mta.aoi SKD[W ecyW wLy yypgy ONm.RavrvlRa, !!Davos •sP'� tmaom •>a�.� 20140 13W1-0IR6W.'JAIDm161imi1- llmllll •p�e•,dlpd, iYlRI Yeln The Storm Water fee is a 22 -tier rate structure, with the residential tier being the largest in number. Each residential account is charged a $1.50 monthly charge. All non - residential accounts will be charged a fee based on the single - family living unit equivalent, which is determined by evaluating the impervious area of the property. Expenditures include four staff positions ($326,549), supplies ($46,150), maintenance ($300), services ($161,960), and a transfer to the General Fund for storm water initiatives included in the General Fund budget ($723,000). The estimated working capital on September 30, 2013 is $163,176 or 47 days. •Ophlp4y fj WmR�mll9m�, sx • S1 m•• modal mmaa moeos mo>lo mioat mll -ix m12-13 i4N Yrn WORKING CAPITAL In order to maintain fiscal stability, governmental entities maintain a working capital balance to meet daily liquidity needs. Appropriate levels of working capital vary from entity to entity based on the relative impact of particular circumstances or financial conditions. The Sanitation Fund is primarily a fee - for - service fund and the working capital requirements are not as stringent since most costs are not incurred if service delivery is interrupted. Working capital of $163,311, or 12 days, is projected as of September 30, 2013. STORM WATER UTILITY FUND The Storm Water Utility Fund was established in order to ensure compliance with NPDES Storm 40 Water Phase II. As part of the Federal Clean Water Act (CWA) under the National Pollutant Discharge Elimination System ( NPDES) the U.S. Environmental Protection Agency (EPA) has mandated that the Texas Commission on Environmental Quality (TCEQ) establish permit guidelines, under the Texas Water Code, for Municipal Separate Storm Sewer Systems (MS4). Phase I of the requirement included medium to large (100,000+ population) cities with Phase II including those cities of less than 100,000 populations. There are two ways for a city to comply: (1) file for an individual NPDES permit; or (2) participate with a Texas Pollutant Discharge Elimination System ( TPDES) General Permit. The second option is far less expensive and provides greater coverage by the State program. The State has completed the implementation of the General Permit program and Council has begun adopting the necessary ordinances and rules for compliance. Our Storm Water Program is operated under both the EPA and State guidelines. This was an unfunded mandate by the USEPA and TCEQ; however, municipalities are allowed to create enterprise type funds which collect fees to offset the costs of the program. The City has created an enterprise fund and has also received a State General Permit to operate our Storm Water Phase 11 program. The Permit must be reviewed and renewed every five years to insure continued compliance with both the USEPA and TCEQ requirements. SU. water F• Ery dlm by T"e si,.ao mo siyam •mml�. si,auaaoD •r�.mta.aoi SKD[W ecyW wLy yypgy ONm.RavrvlRa, !!Davos •sP'� tmaom •>a�.� 20140 13W1-0IR6W.'JAIDm161imi1- llmllll •p�e•,dlpd, iYlRI Yeln The Storm Water fee is a 22 -tier rate structure, with the residential tier being the largest in number. Each residential account is charged a $1.50 monthly charge. All non - residential accounts will be charged a fee based on the single - family living unit equivalent, which is determined by evaluating the impervious area of the property. Expenditures include four staff positions ($326,549), supplies ($46,150), maintenance ($300), services ($161,960), and a transfer to the General Fund for storm water initiatives included in the General Fund budget ($723,000). The estimated working capital on September 30, 2013 is $163,176 or 47 days. MAJOR BUDGET ISSUES Fiscal Year 2012 -13 CENTRAL SERVICES GARAGEFUND The Garage Fund provides motor vehicle service and repair for all City operations except EMS, Fire and Police. The Garage Fund is supported through charges to user departments. Total expenditures including transfers for the 2012 -13 budget are $2,439,390, a slight decrease of $13,268 ( <1 %). A fuel surcharge of 6% is assessed to users that consume fuel at the Garage to offset fixed costs associated with Garage operations. The fee structure for the various types of vehicles is as follows: • Light vehicle rate (motor vehicles up to and including one ton load capacity) - $50 /Hr. • Medium vehicle and equipment rate (motor vehicles exceeding one ton capacity) - $65/Hr. • Heavy and construction equipment rate - $80/Hr. The budget for the Garage Fund is budgeted as a break even operation. Garage Fond Expenditures by Type T1,fo0.00o v,om,mo °cad om° slaoo,aoo .n °a...m.,em., sl,000,00o es.a... L .Marl Smi,n 91f6 W TO109'/W 95103J16113t3LU T4' U Fileat Year WAREHOUSE OPERATIONS The Warehouse provides common items used on a daily basis throughout the city. The Warehouse maintains and accounts for supplies used in the field for Public Services and Parks & Recreation, office supplies used by most all city departments and preventive and maintenance parts used on the city fleet. The Warehouse is supported through operating transfers from the General Fund and Water & Sewer Fund on a cost of goods basis. Total expenditures for the 2012 -13 budget are $343,466, an increase of $64,044 (23 %) due to the capital replacement of vehicles. The budget for the Warehouse is a break -even budget for September 30, 2013. Warehouse Fund Fapendaurea by Type "MAN n0ay 0.10 MA00 uw,aoo MAq fl3q°o° uo,aoo 09°°1n L ]g501 SOF•' Oi n®105(OII ]OII�U DILU Pbed Y.. 41 BAYTOWN S 42 Funded Supplemental and Capital Lists 43 CITY OF BAYTOWN SUPPLEMENTAL REQUESTS - FUNDED FY 2012 -13 Dept. Department Request Amount 101 General Fund 1010 General Adm. Streaming of Council Meetings on the City of Baytown Website 4% Salary Increase LINK Newsletter (Program Expansion) 1030 Fiscal Operations 4% Salary Increase 1060 Legal Services Car Allowance for the Municipal Court Prosecutor /Assistant City Attorney 4% Salary Increase 1070 ITS 4% Salary Increase 1080 Planning & Dev Svs 4% Salary Increase 1140 Human Resources Compensation Study Staffing Analysis Study 4% Salary Increase 1170 City Clerk Electronic Records Management Program Electronic Records Management Program Maintenance Fujitsu High Volume Duplex Scanner 4% Salary Increase 1171 Court of Record 4% Salary Increase 1180 City Hall Maint. MSC & Wastewater Facilities Proximity Card Entry - Funding GF & WS Fund 1190 General Overhead Citizen Survey 2000 Police Addition of (6) Police Officers 4% Salary Increase 2020 Fire 4% Salary Increase Addition of (6) Firefighters for Station # 7 2025 Communications Addition of (1) Telecommunicator 4% Salary Increase Expansion of Roles and Certification Pay for Telecommunicators 2030 Emg. Mgmt. Siren System Maintenance Contract Additions to Emergency Warning Sirens - New Annexations 4% Salary Increase 2040 EMS Addition of (3) Paramedics 4% Salary Increase 3000 Public Works Adm. 4% Salary Increase 44 8,500 27,680 10,000 41,281 1 ,127 17,308 25,811 36,019 30,000 35,000 17,903 21,366 6,541 6,500 9,889 23,929 28,960 20,000 422,736 397,289 293,601 462,123 48,291 31,383 11,326 4,500 80,000 8,727 257,912 57,058 48,088 CITY OF BAYTOWN SUPPLEMENTAL REQUESTS - FUNDED FY 2012 -13 Dept Department Request Amount 3030 Engineering 4000 Public Health 5000 Parks & Recreation 6000 Library 232 Hotel/Motel Fund Hotel/Motel 500 Sanitation Fund Sanitation 502 Aquatics Fund Aquatics 505 Storm Water Utility Fund Storm Water Utility 520 Water & Sewer Fund New cell phone and service for Senior Project Coordinator 1,141 Overtime for Organization of Storage/Historical Records 4,507 4% Salary Increase 211274 Additional (1) Animal Services Officer 55,034 4% Salary Increase 37,337 4% Salary Increase 65,676 Upgrade Equipment 40,000 Upgrade Street Equipment Operator to Heavy Equipment Operator 5,600 Roseland Park 25,000 4% Salary Increase 50,601 4% Salary Increase Historical Museum Roof & Awning Replacement 4% Salary Increase 4% Salary Increase 101 General Fund Total $ 2,797,018 $ 4,027 52,500 232 Hotel/Motel Fund Total $ 56,527 $ 17,134 500 Sanitation Fund Total $ 179134 $ 29,758 502 Aquatics Fund Total $ 29,758 4% Salary Increase $ 8,183 505 Storm Water Utility Fund Total $ 81183 1030 Utility Billing Addition of (1) Customer Service Representative UB Meter Replacement Program 4% Salary Increase 1190 W/S Overhead MSC Roof 3040 Water Operations 4% Salary Increase Concrete Truck & Silo 3050 Wastewater Operations 4% Salary Increase 3060 Utility Construction 4% Salary Increase 43,773 311,000 29,036 86,881 72,176 235,000 58,756 27,176 45 CITY OF BAYTOWN SUPPLEMENTAL REQUESTS - FUNDED FY 2012 -13 Dept Department Request Amount 550 Garage Fund 550 Garage 552 Warehouse Fund 552 Warehouse Operations 46 4% Salary Increase Upgrade 1/2 ton truck to 3/4 ton truck Replace forklift for Warehouse 4% Salary Increase 520 Water & Sewer Fund Total $ 863,798 $ 13,408 550 Garage Fund Total $ 139408 $ 35,000 35,000 5,223 552 Warehouse Fund Total $ 759223 Total All Funds $ 398619049 CITY OF BAYTOWN CAPITAL REQUESTS - FUNDED FY 2012 -13 Dept. Dept. Name Acct. Description Amount 101 General Fund 1010 General Administration 80001 Furniture & Equip <$5,000 $ 5,000 80001 Furniture & Equip <$5,000 500 84047 Computer Software 500 1070 ITS 84042 Machinery & Equipment - Windows Based Software Licenses 48,000 84042 Machinery & Equipment - Server Upgrades: (2) IBM HS22 Server Blades and applicable software ($12,950/ea.) 25,900 84042 Machinery & Equipment - (1) fiber connect drive array and associated SAS high- speed, high - capacity drives 49,370 1080 Planning & Dev Services 80001 Furniture & Equip <$5,000 - Desk Mount Radio 2,000 84043 Motor Vehicles - Hybrid, Light -Duty Vehicle 21,000 1140 Human Resources 80021 Special Programs - Compensation Study 30,000 Special Programs - Staffing Analysis Study 35,000 1170 City Clerk 84042 Machinery & Equipment - Fujitsu High Volume Duplex Scanner 6,500 84047 Computer Software - Laserfiche Software and Workflow, Phase I - City Clerk's Office, Legal and ITS 13,020 One Time Fees for Installation, Configuration, Training of Software & Interface with New World System 8,346 1171 Court of Records 84043 Motor Vehicles - Replace Marshal's Car 25,500 1180 City Facilities 82011 Building & Improvements - MSC & Wastewater Facilities Proximity 53,000 80001 Furniture & Equip <$5,000 - Replacement Office Chairs - 4 @ $350 Card Entry - Funding GF & WS Fund 28,960 1190 General Overhead 80021 Special Programs - Harris County Public Transportation Program 3 42,000 Light Bars & Siren Package - 7 @ $2,100 Routes - Year 3 210,000 700 Legislative Support Lobbyists /Agents - Randy Cain (State) & Alcade and 1,960 Front and rear LED hideaway lights - 7 @ 280 Fay (Federal) Legal Firms 90,000 47 1,120 Retail Recruitment and Retention (Non - recurring) 100,000 Employee Appreciation Events (Non - recurring) 24,000 Thanksgiving Employee Gift (Non- recurring) 19,000 Citizen Survey (Non- recurring) 20,000 Demolition of Structures (Non- recurring) 20,000 81011 Signs - Signage for the City 10,000 82011 Building & Improvements -Building Security (Non - recurring) 50,000 2000 Police 84042 Machinery & Equipment - Emergency Equipment for Patrol Vehicles 2 @ $13,000 per vehicle 26,000 84043 Motor Vehicles - Full -Size Patrol Vehicle 2 @ $26,500 per vehicle 53,000 80001 Furniture & Equip <$5,000 - Replacement Office Chairs - 4 @ $350 1,400 X26 Tasers 20 @ $915 18,300 84042 Machinery & Equipment - In -Car Video Cameras - 7 @ $6,000 42,000 Light Bars & Siren Package - 7 @ $2,100 14,700 Headlight and Taillight Flashers - 7 @ $100 per car 700 Rear Deck LED Lights - 2 per vehicle - 14 @ $140 1,960 Front and rear LED hideaway lights - 7 @ 280 1,960 LED License plate lighting - 2 per vehicle - 14 @ $80 47 1,120 CITY OF BAYTOWN CAPITAL REQUESTS - FUNDED FY 2012 -13 Dept. Dept. Name Acct. Description Amount Police cont. Push Bumpers w/LED lights - 7 @ $650 4,550 Side mounted emergency LED lighting sets - 7 @ $650 4,550 Conversion kits to allow older consoles to fit in new unit 7 @ 200 1,400 Prisoner Partitions - 7 sets @ $900 6,300 Window Barriers - 7 sets @ $200 1,400 Police Graphics Package - 7 @ $390 2,730 Wiring and Terminals to build patrol cars, 7 @ $150 1,050 Brake Light Cut Off Relays - 7 @ $72 per unit 504 Motorola Remote Retrofit Kit, 7 @ $290 2,030 Emergency LED road side flares for each new Patrol unit 7 @ 150 1,050 84043 Motor Vehicles - VRF- Full -Size Vehicles, 7 @ $26,500 185,500 VRF- Full -Size Vehicles, 2 at $23,000 for new Police Officers 46,000 82011 Building Improvements - Simunitions Shoot House 26,500 2020 Fire 80001 Furniture & Equip <$5,000 - Blast Cabinet 2,400 84043 Motor Vehicles - (Replace Shop Truck) Shop #0008, 2000 Ford with 107,009 miles (engine needs replacing) 38,132 80001 Furniture & Equip < $5,000 - Nozzle Replacement (Annual Replacement Program) 2,400 Automatic Electronic Defibrillator (1) (Annual Replacement Program) 3,600 Positive Pressure Ventilation Fans (1) (Annual Replacement Program) 1,800 ' Chain Saw (1) (Annual Replacement Program) 2,500 Cut Off Saw & Blade (1) (Annual Replacement Program) 1,800 Riding Mower (Station 3) 2,900 Door EISS for Ric Bags (Lighted Wedges) 30 @ $65 1,950 Grace & Sems Accountability 3,000 Replace Station Furniture (Annual Replacement Program) 7,600 80001 Furniture & Equip <$5,000 - Computers w/Monitors for Station #7 3 @ $1,425 4,275 Firehouse Client License Station #7 1,300 Network Laser Jet Printer 435 7940 Series VOID Phones 3 @ $425 1,275 Cisco POE Switch (1) 4,300 MDT 5,200 Move In Expenses 10,000 82011 Building & Improvements - Annual Fire Maintenance Station Issues Station #3 10,000 Internal & External Painting, Electrical Repairs, repair bathrooms and general maintenance for station needs. 84041 Furniture & Fixtures - Replacing Living Quarter Furniture (Annual Replacement Program) 5,600 84041 Furniture & Fixtures - Station #7 75,000 (Refrigerators, Stove, Beds, Tables, Chairs, Washer, Dryer, Lawn Equipment, Etc.) 84042 Machinery & Equipment - (5) CBRN Air packs w/PASS and cylinders (NFPA 1981, 2007 Edition) Replacement (Annual Replacement Program) 37,050 Air Cylinders (10) 30 minute cylinders (Annual Replacement Program) 10,600 (2) 60 Minute cylinders (Annual Replacement Program) 3,120 AV 2000 face pieces (20) replacements (Annual Replacement Program) 2,940 (2) Pak- Tracker Hand -Held Receiver Kit w /Truck Charger & Batteries (SEMS) 3,808 48 CITY OF BAYTOWN CAPITAL REQUESTS - FUNDED FY 2012 -13 Dept. Dept. Name Acct. Description Amount Fire cont. Fire Hose 5" (Annual Replacement Program) 12,307 (15) 5" Sections, (7) 13/4" Sections, (6) 2" Sections, and (11) 3" Sections Thermal Imager Camera (1) (Annual Replacement Program) 12,000 Hose Tester 7,000 84042 Machinery & equipment - Fire Hose for E -7 10,000 Network /Telephone /TV Cabling 5,500 (5) CBRN Air packs w/PASS and Cylinders for E -7 37,050 Air Cylinders (10) 30 minute 10,600 Rit Pak II w /carry case and Cylinder 3,161 84045 Radio & Testing Equipment - Replacement of Analog Radios to Digital 27,000 84061 Other Equipment - PPE for NFPA 1851 Program 21,750 86011 Capital Lease Payments - Replace Fire Station (pmt 7 of 7) 140,762 2025 Communications 80001 Furniture & Equip <$5,000 - Scheduled replacement 24hr rated Dispatcher Chairs 3,000 2030 Emergency Management 84042 Machinery & Equipment - Additions to Emergency Warning Sirens - New Annexations 80,000 86011 Capital Lease Payment - Replace storage bldg. 1200 Lee Dr (pmt 4 of 4) 22,455 2040 EMS 80001 Furniture & Equip <$5,000 - Desktop computer & Monitor, Toughbook laptop, Workstation, Beds and Recliners 9,625 84045 Radio & Testing Equipment - Handheld radios (1) 4,500 3010 Streets & Drainage 83025 Streets, Sidewalks & Curbs - Annual concrete work contract 250,000 Annual concrete raising services contract 86011 Capital Lease Payment -Replacement of Patch Truck (pmt 4 of 5) 32,354 83026 Storm Drains - In -house and capital projects 80,000 3020 Traffic Control 84048 Signal Systems - Traffic signal installation deemed necessary by City Council 150,000 3030 Engineering 80001 Furniture & Equip <$5,000 - Flat files needed to organize Storage /Historical records. Each C -file costs $1,354 and has 5 Drawers 3,000 4000 Health 80001 Furniture & Equip <$5,000 - Portable radio 1 @ $4,500 4,500 84043 Motor Vehicles - Replacement of 3/4 ton pickup (landfill truck) with 3/4 ton 35,000 Transfer'dump bed' to new truck 3,000 84043 Motor Vehicles - Replace (2) 1997 Chevy S -10 pickups with (2) Electric Vehicles 43,000 Install Dual -type Charging station (1) 9,000 Replace (2) 2000 Ford Ranger pickups with (2) Electric Vehicles 43,000 Install Dual -type Charging station (1) 9,000 Install covered parking area for electric charging stations 16,000 5000 Parks & Recreation 81011 Signs -Replace 8 Park Entry Signs 20,000 82011 Building & Improvements- Jenkins Park Pavilion Renovations Replacement of windows and renovation of the floors 12,000 49 CITY OF BAYTOWN CAPITAL REQUESTS - FUNDED FY 2012 -13 Dept. Dept. Name Acct. Description Amount Parks & Recreation cont. 82011 Building & Improvements - Roseland Park Pavilion Renovations Window Replacement (remove large windows and replace with smaller hurricane windows 19,000 Interior Siding Replacement 2,000 Exterior Siding replacement 2,000 Painting and minor repairs 2,000 83039 Other Improvements - Sand Blast and Paint Oil Pump Jack at Bicentennial Park Oil Pump Jack Paint Equipment 4,685 Material & Supplies 6,195 Labor 8,256 Oil Pump Jack Containment Equipment 1,800 Material & Supplies 2,035 Labor 6,025 Miscellaneous supplies, welding and materials 2,000 84042 Machinery & Equipment - Replace 1 Ferris Outfront Mowers with new John Deere 1445 Series II Commercial 4 wheel drive out front mower with 72 inch mowing deck (Replaces 2008 Ferris Outfront Mower Unit 549 - To Auction) 21,000 Replace 1 Outfront Mower for mowing of medians with a new John Deere Zero turn 61 inch mower deck. Deck is smaller and easier to maneuver in narrow medians (Replaces Ferris Outfront Mower Unit 554 - To Auction) 15,000 Machinery & Equipment - Upgrade John Deere 5075 M Tractor # 577 by adding a Diamond T217 Side and Rear Flail 40,000 84043 Motor Vehicles - New 4 door 1/2 ton pickup for Park Planner - will replace unit # 505 28,000 84052 Heavy Equipment - New Toro Groundsmaster 5910 Bat Wing Mower unit to replace 2004 Toro Batwing mower #509. Unit 509 will be kept for a spare mower unit. New unit will include Cab with AC. The Bat Wings Mower width covers 18 feet and does the work of 3 mowers in oxen narks 90,263 New Spray Truck to replace Unit 539 Ford F -450 Supercab Truck Chassis + Light package 39,000 Spray Equipment, Tank and 500 gallon tank installed 93,477 Computer Memory Module 2,098 Arrow Board 1,671 Closed Chemical Loading System 1,150 Anti -Surge Baffles 930 84061 Other Equipment - Replacement Play Equipment for various parks 25,000 Replace Worn Equipment at Unidad Park 20,000 85001 Construction - Concrete Repairs and Little League Facilities 22,952 Central Little League Entry Road Replacement 9,604 50 CITY OF BAYTOWN CAPITAL REQUESTS - FUNDED FY 2012 -13 Dept. Dept. Name Acct. Description Amount Parks & Recreation cont. West Little League Concrete Repairs 5,000 Asphalt Overlay picnic tables, canopies, etc. $ Park Service Center 45,000 84061 North Little League Parking Lot and Entry Road 94,000 6000 Library 80001 Furniture & Equip <$5,000 tables, chairs etc. 210,000 This amount provides replacement computers for use by library patrons. 502 Aquatics Fund Total $ These are not covered/purchased by city IT. These funds will help us 520 Water & Sewer Fund establish a 3 -4 year replacement rotation for these computers. 1030 Fiscal Operations This line item also includes purchase of a new server to house our library Building & Improvements - Unforeseen costs related to security $ 5,000 information system (patron database, card catalog, etc.) IT is unable to host 84043 Motor Vehicles - New truck for meter technician. Recommendation for the LIS on the city server because of public access /safety issues. The new server will replace a 5 year old server. 58,000 1190 Overhead The library wants to budget $5,000 in FY2013 for matching funds for Building & Improvements - MSC & Wastewater Facilities Proximity grants to assist in purchase of a life size sculpture to honor the 50th Card Entry - Funding GF & WS Fund anniversary of the library. The sculpture is anticipated to cost $30,000- 3040 Water Distribution 86011 $45,000. 5,000 84046 Library Materials - Books, DVDs, Periodicals, Databases 235,000 27,753 101 General Fund Total $ 3,554,990 232 HoteUMotel Fund 5030 Hotel/Motel 82011 Building & Improvements - Capital Improvement for Art League Building $ 15,000 86011 Capital Lease Payment -Arts Center Renovations (pmt 4 of 4) 12,932 82011 Building & Improvements - Historical Museum Roof & Awning Replacement (Hotel/Motel's Fund portion) 52,500 232 HoteUMotel Fund Total $ 80,432 500 Sanitation Fund 3200 Solid Waste 86011 Capital Lease Payments - 2 ton Truck (pmt 4 of 5) $ 18,923 Replace Front Loader (pmt 2 of 4) 41,250 Replace Picker Truck (pmt 2 of 4) 41,250 500 Sanitation Fund Total $ 101,423 502 Aauatics Fund 5000 Aquatics 84041 Furniture & Fixtures - Miscellaneous capital equipment as needed; i.e., picnic tables, canopies, etc. $ 25,000 84061 Other Equipment - Replacement capital items at Pirates Bay Water Park: tables, chairs etc. 210,000 502 Aquatics Fund Total $ 2359000 520 Water & Sewer Fund 1030 Fiscal Operations 82011 Building & Improvements - Unforeseen costs related to security $ 5,000 84043 Motor Vehicles - New truck for meter technician. Recommendation for one truck be replaced per year over the next two years 19,000 1190 Overhead 82011 Building & Improvements - MSC & Wastewater Facilities Proximity Card Entry - Funding GF & WS Fund 86,881 3040 Water Distribution 86011 Capital Lease Payments - Vactor Truck (pmt 5 of 5) 61,097 Replace of 1996 6500 Wash Trailer (pmt 4 of 4) 27,753 51 CITY OF BAYTOWN CAPITAL REQUESTS - FUNDED FY 2012 -13 Dept. Dept. Name Acct. Description Amount Water Distribution cont. 3060 Utility Construction 552 Warehouse Operations Fund 7010 Equipment Services 52 84042 Machinery & Equipment - Concrete Silo 45,000 84043 Motor Vehicles - (1) Concrete Truck 190,000 83023 Water Rehabilitation replacement of Water Lines 200,000 83029 New Sewer Taps 10,000 83035 New Water Taps 65,000 520 Water & Sewer Fund Total $ 7099731 80001 Furniture & Equip <$5,000 $ 6,000 84043 Motor Vehicles - Upgrade truck to 3/4 ton pickup from 1/2 pickup 35,000 84042 Machinery & Equipment - Replace forklift for Warehouse 35,000 552 Warehouse Fund Total $ 769000 TOTAL CAPITAL REQUESTS $ 4,7579576 Unfunded Supplemental and Capital Lists 53 CITY OF BAYTOWN SUPPLEMENTAL REQUESTS - UNFUNDED FY 2012 -13 Dept. Department Request Amount 101 General Fund 1010 General Adm. 2025 Communications 2030 Emergency Mgmt 2040 EMS 4000 Public Health iPads for Council Members $ 6,000 Addition of (4) Telecommunicators 223,921 Implementation of Emergency Medical Dispatch Protocols 66,785 Implementation of On -Call Pay 15,142 Additions to Emergency Warning Sirens - New Annexation 40,000 Staffing of 4th ambulance by adding (6) Paramedics 448,262 Staffing of 4th ambulance by adding (9) EMT's 592,092 Additional (1) Animal Services Officer 55,034 Sr. Mosquito Control Technician 66,698 Additional Community Services Supervisor 71,552 101 General Fund Total $ 19585,486 520 Water & Sewer Fund 3040 Water Distribution Concrete Truck (1) 54 190,000 520 Water & Sewer Fund Total $ 190,000 TOAL ALL FUNDS $ 11775,486 CITY OF BAYTOWN CAPITAL REQUESTS - UNFUNDED FY 2012 -13 De t. Dept. Name Acct. Description Amount 101 General Fund 1010 General Admin. 80001 Machinery & Equipment - iPads for Council Members - Council Technical Adjustment $ 6,000 2020 Fire 84042 Machinery & Equipment - Thermal Imager Camera (1) (Annual Replacement Program) 12,000 4,500 Dryer & Extractor 20,000 Landscape Trailer $2,500 84045 Radio & Testing Equipment - Replacement of Analog Radios to Digital 28,000 84061 Other Equipment - PPE for NFPA 1851 Program 10,000 Locomotive Paint Wildland Gear 25 sets @ $1,200 30,000 2030 Emergency Mgmt 84042 Machinery & Equipment - Additions to Emergency Warning Sirens - New Annexations 40,000 2040 EMS 80001 Furniture & Equip <$5,000 - 9,625 Desktop computer & monitor - $1,425 2,500 Materials and Supplies Toughbook laptop - $4,000 Labor 10,043 Workstation - desk, chairs, file cabinet etc. - $1,700 10,000 83039 Other Improvements - Miscellaneous playground and park upgrades to comply with the new Beds x 2 - $1,000 2012 ADA Guidelines 50,000 Recliners x 2 - 1,500 380,574 S20 Water 8c Sewer Fund Furniture & Equip <$5,000 - 9,625 190,000 Desktop computer & monitor - $1,425 190,000 TOTAL ALL FUNDS $ Toughbook laptop - $4,000 Workstation - desk, chairs, file cabinet etc. - $1,700 Beds x 2 - $1,000 Recliners x 2 - $1,500 84045 Radio & Testing Equipment - Handheld radios - 3 @ $4,500 13,500 Radio & Testing Equipment - Handheld radios - 3 @ $4,500 13,500 3030 Engineering 85011 Engineering - Restrooms at Community Center 60,000 4000 Health 80001 Furniture & Equip <$5,000 - Portable radio 4,500 80001 Furniture & Equip <$5,000 - Portable radio 4,500 80001 Furniture & Equip <$5,000 - Portable radio $4,500 Computer, Desk, Chair Phone $4,500 Landscape Trailer $2,500 11,500 5000 Parks 83039 Other Improvements - Sand Blast and Paint Locomotive #895 at Roseland Park Locomotive Paint Equipment 7,807 Materials and Supplies 10,327 Labor 13,760 Locomotive Scaffold and Containment Equipment 2,500 Materials and Supplies 3,387 Labor 10,043 Miscellaneous supplies, welding and materials 10,000 83039 Other Improvements - Miscellaneous playground and park upgrades to comply with the new 2012 ADA Guidelines 50,000 101 General Fund Total $ 380,574 S20 Water 8c Sewer Fund 3040 Water Distribution 84043 Motor Vehicles - (1) Concrete Truck 190,000 520 Water & Sewer Fund Total $ 190,000 TOTAL ALL FUNDS $ 570,574 55 BAYTOWN S 56 FY 2011 -2012 UPDATE OF THE STRATEGIC ACTION PLAN 57 REF # '; Action Growth Capacity j•' FY 2011-12 Status GI Prioritize, budget for and include in the city's The city continues to pursue water and waste water improvements capital improvements program the water in the annual budget in excess of $9,000,000 per year to that effort and wastewater improvements identified in for the foreseeable future. the Water and Wastewater Master Plans. G2 Update the city's development ordinances Currently being considered in the Mobility Plan and the Unified to reflect the infrastructure policies outlined Land Development Code (ULDC). The Mobility Plan is expected to in the Comprehensive Plan. go to City Council in Fall 2012. The ULDC will become effective affer the city is rezoned in early 2013. Amendments are also being considered in the subdivision code. G3 Identify and replace older wastewater lines The city has completed the rehab of 18,000 linear feet of the that face infiltration problems. primary sanitary trunk line along Goose Creek. The city has also replaced utility lines with the Steinman Lift - Station and Thompson Road Expansion projects. The city continues to allocate funds annually to pipe -burst problematic wastewater lines and may include the same for water main lines in the future. G4 Establish a timeline for transition of services The city continues to monitor the debt level of the Municipal Utility from Municipal Utility Districts inside city limits Districts and economic viability of annexation of the MUDS. to city services. G5 Establish a regular schedule for updating the The fees were updated in 2011 and require updating every 5 years city's capital recovery fee for new under state law. The fees will be updated in 2016. development to ensure it reflects current costs. G6 Prioritize and implement the The city is aggressively pursuing master plan drainage initiatives recommendations established in the Master and is implementing the subregional detention concept at each Drainage and Flood Mitigation Plans by opportunity. The Baker Road Extension Project includes sub - coordinating with other agencies, allocating regional detention and adds dual use detention for park and resources, and incorporating projects into recreational amenities. the city's capital improvements program. G7 Develop drainage criteria and standards for This has been addressed in the Master Drainage Plan. The city new developments. works with new developments to ensure the recommendations of the Master Drainage Plan are implemented. G8 Establish impact fees to assist in completing In lieu of implementing a new impact fee for drainage, the city drainage improvements to counter the raised its Municipal Drainage Utility System (MDUS) fee from $0.68 impacts of new development. per single family living unit equivalent to $1.50. This increase now brings Baytown's MDUS fee in line with other comparable, local cities. The city will monitor the need for implementation of drainage impact fees and will propose when necessary. G9 Identify flood prone areas of Baytown and Action completed and no further attention is required. The FIRM the ETJ and produce maps with elevation maps were updated in 2010. The city distributed information on levels for distribution to all residents. the updated maps to all utility customers, including references to digital copies of the maps available online as well as locations of hard copy maps in several city office locations. 57 REF # Action FY 2011-12 Status G10 Coordinate with other local, state and The Engineering Department continuously coordinates with Harris federal agencies in implementing drainage County, Chambers County, and the HCFCD to identify and improvements including the U.S. Army Corps implement drainage improvements in both private development of Engineers, Harris County, Chambers and publicly funded projects. County and the Harris County Flood Control District. Gil Identify properties repeatedly damaged by The city evaluated a program for the acquisition of properties flooding and establish a program for repeatedly damaged by flooding and determined that it was not acquisition and relocation. practical. The city works with property owners to build and remodel properties in accordance with the floodplain ordinance. G12 Identify intersections that are prone to This item has been addressed as part of the revisions to the city's flooding and propose necessary Master Drainage Plan. The plan will assist staff in developing the improvements. criteria necessary to identify and prioritize flood -prone intersection improvement projects on the capital improvements plan. Ml Prepare a detailed transportation study and Following the completion of the Mobility Plan, staff will continue to thoroughfare plan to identify and prioritize review the existing Thoroughfare Map to find inconsistencies and specific improvements. needed updates due to development. Staff will recommend amendments to the map to address these issues. The Mobility Plan is expected to go to City Council in Fall 2012. M2 Evaluate the feasibility of implementing Preliminary assessment will be created in the Mobility Plan. The road impact fees to generate funding for Mobility Plan is expected to go to City Council in Fall 2012. and recoup the costs of roadway improvements necessitated by and attributable to new development. M3 Develop an access management program The city has adopted an access management policy for non - that provides design requirements, revised residential development. This policy will be reviewed and development codes, and new updated periodically or as needed. The Mobility Plan will also development review procedures to address recommend design requirements, revised development codes, access management issues through the and new development review procedures to address access development process. management issues associated with the development process. M4 Adopt a comprehensive maintenance The city currently conducts an annual, city -wide review of the program for area roadways that is based on street system that includes developing a prioritized list of potential a prioritized level of need versus making maintenance /improvement projects based on a pavement improvements on a district -by- district basis, condition index rather than a district -by- district basis. Portions of the sales tax revenue that the city collects are allocated to fund annual street and sidewalk maintenance projects. M5 Prepare a safety study in conjunction with The city has not worked on a study of high risk intersections. the Houston - Galveston Area Council (H- GAC) to evaluate "high risk" intersections within Baytown and identify recommendations for improvements at those locations. M6 Revise the city's existing development codes Some sections of the code are currently being considered in the to include standards and requirements for Mobility Plan. The Mobility Plan is expected to go to City Council in street and development connectivity. Fall 2012. Additional revisions may be made to the subdivision code to implement recommendations from the Mobility Plan. 58 REF It Action FY 2011-12 Status M7 Include requirements in the city's The adopted Parks and Trails Master Plan supports future development codes for installation or regulations that require the installation of sidewalks and bicycle enhancement of sidewalks and /or bicycle facilities during the subdivision review and approval process. The facilities when any new development or adopted ULDC includes a requirement for sidewalks on new redevelopment occurs, where appropriate. development. Amendments to the current code were recently completed to require sidewalk installation for new developments and infill construction. M8 Revise or adopt new cross section standards Currently being considered in the Mobility Plan. The Mobility Plan is for collectors and arterials that include expected to go to City Council in Fall 2012. sufficient right -of -way for sidewalks and bike lanes, where appropriate. M9 Identify near -term critical needs for personal Currently being considered in the Mobility Plan. The Mobility Plan is mobility and install dual purpose expected to go to City Council in Fall 2012. sidewalks /bike lanes to meet these needs. M10 Prepare a comprehensive bicycle and The adopted Parks and Trails Master Plan encourages sidewalks pedestrian master plan either for the entire and bike lanes. This issue is also being considered in the Mobility community or on a special -area plan basis. Plan. Staff will revisit this issue once the plan is completed to As part of this process, consider locations in determine further action. Baytown where one or more roadways could be "retro - fitted" to accommodate bike lanes (as a "pilot" project to demonstrate how neighborhoods could be better linked). M11 Establish incentives or regulations for the The adopted Parks and Trails Master Plan supports future provision of sidewalks that connect regulations that require the installation of sidewalks and bicycle residential and commercial developments facilities during the subdivision review and approval process. The and create safe pedestrian access adopted ULDC includes a requirement for sidewalks on new between homes and daily conveniences. development. Amendments to the current code were recently completed to require sidewalk installation for new developments and infill construction. Ll Establish incentives to encourage infill The MDD revolving loan program is in place to aid in the development or the redevelopment of redevelopment of vacant sites. Regulations concerning the use of vacant sites /buildings. non - conforming structures and properties are included in the ULDC. L2 Work with interested developers to assemble Staff has discussed several potential assemblage developments, small parcels in older areas into feasible including a project in the Arts, Cultural and Entertainment (ACE) development sites. District. L3 Implement the action statements in the In 2011, the TxDOT demonstration project along Texas Avenue was Downtown Master Plan: Area One to completed and the city adopted the Arts, Cultural and revitalize this area that is currently Entertainment (ACE) District. The city developed a parking lot and underutilized. is considering adding a pavilion area for the ACE District. L4 Identify areas within Baytown's ETJ where The city has completed the extension of utilities along portions of public utilities and services could be Interstate 10 and N. Main Street. The city then annexed extended in a cost - effective manner and approximately 613 acres that include the surrounding streets and where future annexation is both desirable is in the process of designing the extension of utilities to completely and feasible. serve the area. Another project in the ETJ will extend utilities along a portion of Main Street and Wallisville Road. The Baker Road Extension Project will also add utilities along the road. 59 REP 9 Action FY 2011-12 Status L5 Update city ordinances including the Council adopted the Zoning Chapter of the ULDC in February Official Zoning Map to ensure uses and 2012. Staff is currently drafting proposals to rezone the entire city, intensities are compatible and consistent which should be complete in early 2013. with the goals and policies outlined in the Comprehensive Plan. L6 Establish minimum standards for the Council adopted the Zoning Chapter of the ULDC in February screening of unattractive sites and /or 2012, which includes screening and buffering requirements. buffering between incompatible land uses (i.e. dense landscaping, increased setbacks, walls /fencing). L7 Actively assist companies in developing As an ongoing effort, the city works with property owners of heavy greenbelts around heavy industry to act as industrial uses to voluntarily establish buffer zones to mitigate their a natural and attractive buffer. impact on surrounding residential areas. As an example, the city worked with the Bay Ten industrial development to establish an overlay that expands the buffers. L8 Amend the Future Thoroughfare Plan to In addition to the Mobility Plan, staff is currently reviewing the ensure that existing and future subdivisions existing Thoroughfare Map to find inconsistencies and needed are connected via collector roads that updates due to recent development. Staff will recommend provide adequate connections to amendments to the Map to address these issues. community destinations. L9 Amend the city's subdivision regulations to The adopted Parks and Trails Master Plan supports future mandate the provision of sidewalks in regulations that require the installation of sidewalks and bicycle commercial areas to provide pedestrian facilities during the subdivision review and approval process. The access to these uses. adopted ULDC includes a requirement for sidewalks on new development. Amendments to the current code were recently completed to require sidewalk installation for new developments and infill construction. L10 Establish riparian zones (vegetated corridors The city's Watershed Protection Ordinance is in place and has along streams and rivers) consistent with effectively protected major riparian zones as new development state and federal standards to improve occurs. The Parks, Recreation, Open Space, Greenways and Trails water quality and drainage as well as Master Plan suggests to add public trails along riparian corridors. providing opportunities for public trails. The Master Plan also addresses the issue of preserving the vegetation along the bayous and when a trail is added to make little impact to the surroundings. Staff also plans to include environmental protection /development standard overlays along the waterfront, creek and bayou frontage areas in the upcoming Future Land Use Plan. 1.11 Implement coastal zone requirements with The floodplain ordinance addresses coastal zone set -back minimum set -back standards and a requirements and requires that minimum finished floor elevations minimum finished floor elevation (FFE) of 18 be at least 18 inches above base flood elevations. Once FEMA inches above base flood elevation (BFE). implements new flood maps for coastal areas, Staff will determine if additional regulations are necessary for the "Coastal Zone" to protect against storm surge and flooding. L12 Develop and maintain a long -range The city will conduct a preliminary research project to identify annexation planning map that identifies potential short and long -term annexation study areas. Part of the potential areas for annexation in the near analysis for this type of effort would be the development of a map and longer term, detailing the findings. 60 REF If Action FY 2011-12 Status L13 Establish criteria to assist staff and local As part of the preliminary research on potential short and long - officials in evaluating areas to be term annexation study areas, staff would brief other staff members considered for either voluntary or involuntary and public officials on the criteria used in designating an area as annexations (i.e. population density desirable or undesirable for annexation. threshold, distance from municipal infrastructure, fiscal impacts). L14 Identify opportunities to annex areas that do The city is evaluating potential annexation areas that do not not need to be included in a three -year require a three year annexation plan and that will not negatively annexation plan as outlined by Chapter 43 affect the city's infrastructure extension or land use plans. of the Texas Local Government Code (see Recently, the city annexed approximately 613 acres between figure 6.1 for list of exemptions). North Main and Garth. L15 Review and revise annexation priorities with This effort is ongoing and will be updated based on direction from each annual Comprehensive Plan update the Council as well as any findings from future annexation area to reflect changing growth and studies. development patterns within the ETJ. L16 Revise the city's Annexation Plan as needed Staff monitors changes to the Local Government Code's in accordance with Chapter 43 of the Local annexation regulations and will recommend modifications to the Government Code (upon deciding to city's Annexation Plan as necessary. unilaterally annex an area that is not exempt from the annexation plan requirements). E -` Econ6micn0pportunity El Work with business and industry The city continues to partner with developers for infrastructure representatives to identify priority road and development. Hunt Road Extension has been completed. Baker infrastructure improvements. Road Extension is being bid and expected to be completed by October 2013. The city is also partnering with developers for long- term utility extension that will accommodate future growth and annexation initiatives. E2 Create a funding mechanism for Future Action. community improvements and small business development such as a community development corporation (CDC). E3 Expand public transportation options within Harris County Transit offers 3 Baytown routes as well as connecting Baytown and between Baytown and routes to Crosby /Highlands /Barrett Station /McNair to the North. regional employment centers. Existing routes connect to Metro at the San Jacinto Mall Park and Ride and the Metro Telephone Rd #40 stop at Richie and Allendale (South Houston). Other enhancements to the public transportation system are currently being considered in the Mobility Plan. The city has installed 30 covered bus shelters along major commercial corridors. 61 REF # Action FY 2011-12 Status E4 Launch a more comprehensive and As part of the Parks and Recreation Department's planned coordinated beautification program as part landscape projects, the City completed the Business 146 of an overall campaign to improve (Alexander Drive) medians from Ward Road north to Highway 146. Baytown's image. The city also completed one additional median on Alexander thanks to a generous donation from the Eva Maud - Plumwood Garden Club. In addition, the median at Memorial Drive and Fleetwood was also completed. The City plans to partner with the Texas Department of Transportation in the coming year to landscape Highway 146 between Garth Road and N. Main Street and to return to complete Alexander Drive the following year. The City's Green Center, located at 1601 W. Main, continues to offer residents a place to deliver household debris, brush /tree limbs, electronic waste and recyclable materials. This effort, in combination with the curbside recycling program, effectively encourages citizens to mitigate their solid waste production while creating stakeholders in the beautification process. E5 Start an "adopt -a- neighborhood" program This action item was addressed several years ago with the to engage the community in routine clean- evolution of the former "A dopt-A -Street" program to the current up and beautification efforts. "Adopt -A- Site" program (which includes the adoption of neighborhoods). In addition, the Health & EMS department coordinates and hosts every year the following cleanup and beautification events throughout Baytown: Don't Mess With Texas Trash -Off Baytown, Household Hazardous Waste Collection Day, Trash -Off Baytown Youth Art Contest, West Baytown Fall Cleanup, and Baytown Recycles Day. The Health & EMS Department also presents anti - litter and beautification information to neighborhood, business, and civic organizations. E6 Expedite the removal of abandoned and The city is taking a proactive approach to bring abandoned vacant buildings. buildings into conformance with city codes or to affect their demolition. The city recently revised the regulations and procedures regarding abandoned buildings following the Stewart vs. City of Dallas case. A dedicated full -time staff person is assigned to this effort and is processing an average of six properties each month in municipal court. Once the Building Services Division is fully staffed, the city will develop a process to fully implement the vacant building registration program. E7 Identify opportunities to transform The Parks and Recreation Department is continuing to search for underutilized and abandoned properties available land on the north side of Baytown. The Department is into neighborhood parks. also planning to utilize planned detention /retention ponds on the Baker Road extension project for recreational use. E8 Continue working with landowners and The Development Review Committee will continue working with developers to identify and highlight sites well landowners and developers to identify and highlight sites well - suited for retail and commercial suited for retail and commercial development. Staff also supports development. the Economic Development Foundation's efforts to assist prospective developers in identifying potential sites. Additionally, the Mobility Plan's recommendations are expected to identify the need for cross- connectivity between commercial properties on major thoroughfares. 62 REf # Action FY 2011.12 Status E9 Establish an overlay district for Baytown's The Arts, Cultural and Entertainment (ACE) District was adopted in historic downtown that allows for mixed uses 2011. The district identifies allowable land uses that are intended and provides design guidelines for the area. to compliment the city's efforts to revitalize the downtown area by promoting diverse, mixed -use development. Additionally, the new district eliminated restrictive front and side setbacks that conflicted with the existing built out environment. Staff developed a set of design standards in as specified in the Downtown Design Guidelines which the Council may consider in the future. E10 Offer financial support for the community's The city established a facade improvement program for revolving loan fund to assist with Downtown Area One and made procedural changes to improve beautification, facade improvements on the program. The first Downtown Facade Improvement Program historic buildings and small business loans. application was approved and constructed in 2011. Two additional applications have been approved and construction has begun. ir..4. Quolity Q1 Periodically update the city's Parks, The Parks, Recreation, Open Space, Greenways and Trails Master Recreation, Open Space and Greenways Plan was completed in the Fall of 2010. The parks staff is now Master Plan to ensure that identified needs working to implement the plan. and priorities are current and reflect future demands based on the latest growth projections. Q2 Develop a long -range capital plan that The Parks and Recreation Department is currently working on the identifies future facility needs (i.e. public Pirates Bay Expansion Master Plan to address future growth of the libraries, police stations, fire stations and water park for the next 10 years. Fire Station #7 is in the design community centers) and funding sources to phase and expected completion is December 2013. The Fire ensure that Baytown's services and facilities Training Facility is also in design and completion is December continue to meet the needs of a growing 2013. The city is in the process of expanding two wastewater population. treatment plants, hardening several key facilities, and improving the EMS Building, which should be completed by December 2012. The expansion of City Hall was recently completed and the renovation of the Council Chambers is under design. Q3 Identify additional environmentally sensitive The Parks, Recreation, Open Space, Greenways and Trails Master or undevelopable lands the city could Plan addresses the areas that the city should look into for acquire and preserve for public open space parkland. The Master Plan highlights areas through the city that or recreational uses, such as areas adjacent currently do not have a park as well as highlight areas we should to the bays, streams, bayous and acquire land for future development. Recently, a grant was used waterways. to expand 37 acres of salt marsh at the Baytown Nature Center. An additional salt marsh was completed along with the newest fishing pier at the Baytown Nature Center. Funding from the General Land Office provided the Coastal Management Project to remove old derelict pilings and junk from Tabbs Bay, which will begin in late summer 2012. A second CMP Grant was also secured that will continue the removal of abandoned pilings until early winter of 2013. Q4 Continue with the phased renovation of the Park and Recreation staff is currently working on the Pirates Bay Wayne Gray Sports Complex. Expansion Master Plan. The plan is expected to be completed in August 2012. Construction of the first phase of the expansion could begin as early as the Fall of 2012. Attendance at the water park is the driving reason for the expansion project with a goal of increasing capacity by 300 to 400 park guest. F1r7 REF # Action FY 2011 -12 Status Q5 Replace the city's aging swimming pools to As part of the Aquatics Facilities Master Plan, two additional spray ensure that these facilities are safe, well- parks were completed and opened in March 2012. McElroy Spray maintained and continue to be a Park and Pelly Park Splash Deck have been a much needed community asset for residents of Baytown. addition to the parks. Staff applied for and received a CDBG block grant to construct a new splash deck at Central Heights Park. The new Central Heights Splash Deck is scheduled to open in March 2013. Q6 Evaluate the feasibility of adopting Appropriate regulatory measures required to preserve open development incentives and /or regulatory space will be considered in the subdivision regulations. measures to preserve open space and sensitive environmental areas. 07 Amend the city's development codes to The parkland dedication ordinance was developed with the require parkland dedication or a fee -in -lieu Parks, Recreation, Open Space, Greenways and Trails Master Plan. of land in residential developments. The ordinance is scheduled to be completed in 2012. Q8 Establish park development standards, The Parks, Recreation, Open Space, Greenways and Trails Master including criteria for proposed land Plan established a level of service that each park should have. dedications, for implementation through the The level of service varies in some areas depending on the city's subdivision regulations. demographics and size of the park. The master plan set it up to where we not only kept up with a level of service throughout each park but also with our surrounding communities. This issue will be considered in the subdivision regulations. Q9 Undertake an updated community Update of the Parks, Recreation, Open Space, Greenways and assessment of Baytown's parks and Trails Master Plan was completed in the fall of 2010. The Master recreation amenities to ensure residents' Plan addressed citizens needs for each park and prioritized the desires are reflected in parks planning and needs. The master plan also merged the data from the park acquisition. amenities and with the info from the survey to give a better understanding of the needs of each area. Q10 Explore ways to protect and cover park Several new shade structures have been constructed at the facilities from sun exposure to increase Baytown Nature Center and added to the new spray parks at public use during summer months. McElroy Park and Pelly Park during 2012. A large shade structure was constructed to help shield the large crowds outside the gate at Pirates Bay Water Park. A new shade structure will be completed between the Community Center and City Hall for city employees and guests to use. Q11 Work with TxDOT to develop a roadside park Feedback from stakeholders at the local and state levels indicate along 1 -10. that this is no longer a viable TxDOT project due to issues with police protection, maintenance, access and liability. Q12 Explore the possibility of constructing an The Parks, Recreation, Open Space, Greenways and Trails Master indoor recreational facility. Plan considers a state of the art indoor recreation center as a high need. The potential time frame for the indoor recreation center would be by the year 2020. Q13 Continue the planned extension of the The Goose Creek Stream Phase IV Trail was completed in early Goose Creek trail and greenbelt to the north 2010. The Parks, Recreation, Open Space, Greenways and Trails to provide additional access to the nature Master Plan shows maps of trail corridors that could make a spine trail and to provide links to more through the city by connecting the Goose Creek trail with future neighborhoods, parks and schools. trails down Garth Road. 64 REF # Action FY 2011-12 Status Q14 Develop a trail along Cedar Bayou to The Parks, Recreation, Open Space, Greenways and Trails Master provide a north /south trail connection along Plan states that there is a high level of importance on acquiring the eastern limits of the city, with a link to the land along the Cedar Bayou Corridor. The recommended time Goose Creek Stream trail and greenbelt. frame for implementation is within the next fifteen years. Q15 Evaluate the feasibility of on- street bike The Parks, Recreation, Open Space, Greenways and Trails Master lanes and routes that will link trails to Plan labeled areas that would work for linking bike lanes to one neighborhoods, parks, schools, churches, another. The Master Plan also addressed off street trails that could the public library and civic center, be dual use with bicycles. The provision of on and off - street museums, major employers, medical bicycle facilities will be further addressed in the Mobility Plan. facilities, social service agencies, and other key locations. Q16 Grow the city's library system and Sterling Municipal Library added approximately 16,000 items to the educational programs to accommodate collection in a variety of formats including hardcover, paperback, future population growth and community magazines, graphic novels, audio- books, DVDs, and e- books. needs. Demand for downloadable media continues to increase each month with an estimated 20,000 e- titles being downloaded each year. The library redesigned its Website, making it more interactive and user - friendly. The Web page receives an average of 22,000 hits per month. The continuing increase in demand for computer services necessitated a 50% increase in bandwidth. Ten additional public computing stations were also added, bringing the total of public computers to 75, including 10 circulating laptops. A variety of educational programs including weekly storytimes, monthly family nights with a focus on culture and learning, and book discussion groups for pre- teens, teens, and adults were planned and hosted by the library. The library will explore options to provide additional services in the northern portion of the city. Q17 Create design guidelines and development Limited design standards are included in the newly adopted standards to enhance the aesthetics of the zoning chapter of the ULDC. community. Q18 Identify important community "gateways" Through cooperation between the City, ExxonMobil and the San and prepare specific corridor plans to Jacinto Historic District, "Epic Art" depicting a scene from the Battle prioritize improvements such as of San Jacinto has been installed on an oil storage tank landscaping, specially designed bridges ExxonMobil's Baytown facility. Additional planning efforts are and entrance signage in these areas. This underway for the San Jacinto Historic District's "Project Stars ", which could lead to the development of a corridor will include three "Gateways" for Baytown. The city continues to overlay district along specified explore funding options and reviewing design alternatives. enhancement roadways to enact area- Corridor plans are also being considered in the city's rezoning specific design guidelines. efforts for the newly adopted zoning chapter of the ULDC. Q19 Review and amend the city's sign A new sign ordinance will be considered for future action. regulations, as necessary, to better manage the location, type, size and scale of signs throughout the city. 65 REF 9 Action FY 2011-12 Status Q20 Continue the "Adopt -a- Street" program to The Baytown Beautification Advisory Commission (BBAC) continues capitalize on one of Baytown's greatest to sponsor the successful "A dopt-A -Site" program, with extensive assets - a strong volunteer community - in staff support from the Health & EMS Department. This summer, the order to beautify the city and control litter, subcommittee chair presented the program to 9 different groups, Target volunteer efforts to community focal resulting in 5 new adoptions. Volunteers from businesses, points such as key corridors, parks and trail neighborhood groups, families, churches and civic organizations areas, downtown and community currently clean up rubbish at least quarterly from 38 sites. As the gateways. Adopt -A -Site program is no longer limited to streets, approximately 198 volunteers have adopted entire neighborhoods, parks, and of course, roadways in Baytown, saving over an estimated $74,900 each year for other city departments with this program alone. Stafl will continue to encourage participation and emphasize litter abatement along the trails near the waterfront. Q21 Work with utility providers to determine the May be addressed in the future. cost, timing and feasibility of relocating overhead utility lines underground with a priority on community focal points and enhancement corridors. 022 Identify and remove large signs that are The city's sign ordinance addresses the identification and removal damaged or dilapidated. of damaged or dilapidated signs under the obsolete signs section. Staff is addressing damaged and dilapidated signs as they are identified. Q23 Amend the procedures for city removal of The substandard program has been revised after the Stewart vs. unsafe buildings to expedite the process. City of Dallas case to present unsafe properties to the Municipal Court. Currently, the court is processing an average of 6 properties per month. Staff is working through the new substandard program to remediate substandard properties as they are identified. Q24 Establish a "performance bond" for In lieu of performance bonds for substandard properties, commercial buildings and apartments to municipal court orders are issued that allows the city to demolish ensure funding for demolition if the site or secure the properties if the court ordered timelines are not been becomes vacant. fulfilled. Q25 Improve the appearance of properties The city works to maintain city facilities in code compliance and is utilized by the City of Baytown to set an actively beautifying city grounds and buildings, such as City Hall example of attractive, high - quality and the Green Center. The general appearance of other facilities development. have also been approved, such as lift station outparcels with fencing and landscaping, and water towers with painting and design. 66 CITY OF BAYTOWN EXPENDITURE BUDGET SUMMARY COMPARISON Comparison of 2012 Budget to 2013 Adopted Governmental Fund Types: General Fund Debt Service Fund Hotel/Motel Tax Fund Enterprise Fund Types: Aquatics Fund Water & Sewer Fund WWIS Fund' Sanitation Fund Storm Water Utility Fund Budget Adopted Amount of Percent of 2011 -12 2012 -13 Inc. (Dec.) Inc. (Dec.) $ 65,184,340 $ 66,593,686 $ 1,409,346 2.16% 12,255,976 15,651,815 3,395,839 27.71% 1,030,870 851,193 (179,677) - 17.43% Total 78,471,186 83,096,694 4,625,508 5.89% 1,496,697 1,860,614 363,917 24.31% 34,588,736 35,102,520 513,784 1.49% - 14,171,565 n/a n/a 4,871,648 4,870,487 (1,161) -0.02% 1,315,354 1,258,459 (56,895) 4.33% Total 42,272,435 57,263,645 819,645 1.94% Central Services Fund Types: Garage Fund 2,452,658 2,439,390 (13,268) -0.54% Warehouse Operations Fund 279,422 343,466 64,044 22.92% Total 2,732,080 2,782,856 50,776 1.86% Total All Fund Types $ 123,475,701 $ 143,143,195 $ 5,495,929 4.45% ' FY2013 is the first year for WWIS presentation; and, therefore is excluded from the percentage and amount increases/decreases. 67 CITY OF BAYTOWN BUDGET SUMMARY COMPARISON Consolidated Summary of Fund Balances/Working Capital Governmental Fund Types: General Fund Debt Service Fund Hotel/Motel Tax Fund Enterprise Fund Tvnes *: Aquatics Fund Water & Sewer Fund WWIS Fund Sanitation Fund Storm Water Utility Fund Internal Service Fund Types: Garage Fund Warehouse Oper. Fund Total All Fund Types $ 19,034,320 $ 61,903,728 $ Projected Estimated Revenues Fund Balance/ Fund Balance/ Over/Under Working Working Capital Adopted Adopted Expenses/ Capital at at 10 /01 /12 Revenues Expenditures Expenditures 09/30/13 Governmental Fund Types: General Fund Debt Service Fund Hotel/Motel Tax Fund Enterprise Fund Tvnes *: Aquatics Fund Water & Sewer Fund WWIS Fund Sanitation Fund Storm Water Utility Fund Internal Service Fund Types: Garage Fund Warehouse Oper. Fund Total All Fund Types $ 19,034,320 $ 61,903,728 $ 66,593,686 $ (4,689,958) $ 14,344,362 1,378,476 16,390,079 15,651,815 738,264 2,116,740 428,202 701,048 851,193 (150,145) 278,057 Total 20,840,998 78,994,855 83,096,694 (4,101,839) 16,739,159 635,736 1,935,300 1,860,614 74,686 710,422 11,877,243 32,049,546 35,102,520 (3,052,974) 8,824,269 4,083,872 13,832,681 14,171,565 (338,884) 3,744,988 481,798 4,552,000 4,870,487 (318,487) 163,311 257,635 1,164,000 1,258,459 (94,459) 163,176 Total 17,336,284 53,533,527 57,263,645 (3,730,118) 13,606,166 (122,515) 2,561,905 2,439,390 122,515 - 69,520 273,946 343,466 (69,520) - Total (52,995) 2,835,851 2,782,856 52,995 - $ 38,124,287 $ 135,364,233 $ 143,143,195 $ (7,778,962) $ 30,345,325 * Working Capital for Proprietary Fund Types. 68 CITY OF BAYTOWN SUMMARY OF ALL FUND TYPES COMPARATIVE SCHEDULE OF BUDGETS FOR 2013 Revenues Taxes Licenses & Permits Intergovernmental Charges for Services Fines & Forfeitures Miscellaneous Operating Transfers -in Refunding Bond Proceeds Total Revenues Expenditures by Classification Governmental Proprietary Combined Fund Types Fund Types 2013 $ 619185,834 $ - $ 61,1859834 885,020 - 885,020 5529282 9949839 1,5479121 15,758,710 4095305516 423,289,226 21,2999870 425,500 25,7251,370 3789014 58,667 436,681 7,460,125 115,5445,856 19,0041,981 4,475,000 2,815,000 79290,000 78,994,855 565,3695,378 135,364,233 Personnel Services 482295,757 10,774,737 593,0701,494 Supplies 2,905,263 12,426,363 15,331,626 Maintenance 2,579,860 126295,050 4,208,910 Services 6,938,812 627959,041 13,733,853 Sundry 1212613 191,336 3123,949 Miscellaneous 342000 - 342000 Operating Transfers Out 11,9702982 - 11,9702982 Total Operating 621,846,287 31,8162527 94,662,814 Capital Outlay 31,635,422 1,845,154 5,480,576 Debt Requirements 15,615,815 20,054,316 35,6709131 Transfers Out 609,170 6,254,346 6,863,516 Contingency 390,000 76,158 466,158 Total Expenditures 83,096,694 60,0463,501 143,143,195 Excess (Deficit) Revenues Over Expenditures (4,101,839) (3,677,123) (71,7783,962) Fund Balance - Beginning 20,840,998 17,283,289 38,124,287 Fund Balance - Ending $ 1627391,159 $ 13,606,166 $ 301,3451,325 69 CITY OF BAYTOWN SUMMARY OF GOVERNMENTAL FUND TYPES COMPARATIVE SCHEDULE OF BUDGETS FOR 2013 Revenues Taxes Licenses & Permits Intergovernmental Charges for Services Fines & Forfeitures Miscellaneous Operating Transfers -in Refunding Bond Proceeds Total Revenues Expenditures by Classification Personnel Services Supplies Maintenance Services Sundry Miscellaneous Operating Transfers Out Total Operating Capital Outlay Debt Requirements Transfers Out Contingency Total Expenditures Excess (Deficit) Revenues Over Expenditures Fund Balance - Beginning Fund Balance - Ending 70 Debt Service Hotel/Motel Combined General Fund Fund Fund 2013 $ 51,825,834 $ 8,660,000 $ 700,000 $ 61,185,834 885,020 - - 885,020 552,282 - - 552,282 1,758,710 - - 1,758,710 2,299,870 - - 2,299,870 373,292 31674 1,048 378,014 4,208,720 3,251,405 - 7,460,125 - 4,475,000 - 4,475,000 61,903,728 16,390,079 701,048 78,994,855 48,148,287 - 147,470 48,295,757 2,867,121 - 38,142 2,905,263 2,569,360 - 10,500 2,579,860 6,378,163 36,000 524,649 6,938,812 121,613 - - 121,613 34,000 - - 34,000 1,970,982 - - 1,970,982 62,089,526 36,000 720,761 62,846,287 3,554,990 - 80,432 3,635,422 - 15,615,815 - 15,615,815 609,170 - - 609,170 340,000 - 50,000 390,000 66,593,686 15,651,815 851,193 83,096,694 (4,689,958) 738,264 (150,145) (4,101,839) 19,034,320 1,378,476 428,202 20,840,998 $ 14,344,362 $ 2,116,740 $ 278,057 $ 16,739,159 CITY OF BAYTOWN GOVERNMENTAL FUND EXPENDITURE DETAIL FOR FISCAL YEAR 2013 General Debt Service Hotel/Motel Combined sect.# Account Description Fund Fund Fund Total 71002 Regular Wages $ 30,881,802 $ - $ 49,484 $ 303,931,286 71003 Part Time Wages 570,333 - 271,601 5973,934 71009 Overtime 12358,814 - 35,106 11,3939920 71010 Election Worker 18,000 - - 18,000 71021 Health & Dental 5,310,661 - 93,150 53,319,811 71022 TMRS 53,8941,128 - 153,387 5,909,515 71023 FICA 21,371,658 - 8,457 2,3801,115 71028 Workers Compensation 495,766 - 23,285 498,051 71041 Allowances 187,200 - - 187,200 71043 Employee Incentives 9,000 - - 91,000 71052 Salary Savings (500,000) - - (5003,000) 71081 Retired Employee Benefits 1,5502925 - - 155503,925 Total Personnel Services 48,148,287 - 147,470 48,295,757 72001 Office 200,734 - 500 201,234 72002 Postage 118,322 - 1,000 119,322 72004 Printing 81,648 - 2,350 832998 72005 Animal Feed 79109 - - 7,109 72006 Clothing Allowance 27,840 - - 279840 72007 Wearing Apparel 2903,691 - - 290,691 72010 Garbage Bags 600 - - 600 72011 Disaster Supplies 12,000 - - 12,000 72016 Motor Vehicle 1,233,486 - - 1,233,486 72019 Supplies Purchased for Resale 20,000 - - 203,000 72021 Minor Tools 135,232 - - 135,232 72026 Cleaning & Janitorial 92,037 - - 92,037 72031 Chemical 147,289 - - 1472289 72032 Medical 100,209 - - 100,209 72036 Identification 35,743 - - 35,743 72041 Educational 2302981 - 34,292 2652273 72045 Computer Software Supply 7,200 - - 7,200 72046 Botanical 82500 - - 83,500 72056 Street Marking 100,000 - - 100,000 72061 Meeting Supplies 111,500 - - 111,500 72090 Print Shop Supplies 6,000 - - 63,000 Total Supplies 2,8671,121 - 38,142 22905,263 71 CITY OF BAYTOWN GOVERNMENTAL FUND EXPENDITURE DETAIL FOR FISCAL YEAR 2013 General Debt Service Hotel/Motel Combined Acct.# Account Description Fund Fund Fund Total 73001 Land 76,591 - - 76,591 73011 Buildings 291,198 - 62000 2972198 73012 Docks & Piers 500 - - 500 73013 Recreation Equipment 173,500 - - 173,500 73022 Sanitary Sewers 11,200 - - 1,200 73025 Streets Sidewalks & Curbs 135,900 - - 135,900 73026 Storm Drains 55,000 - - 553,000 73027. Heating & Cooling System 76,696 - 3,000 79,696 73028 Electrical Maintenance 87,953 - 1,500 89,453 73039 Miscellaneous 2,500 - - 22500 73041 Furniture & Fixtures 222936 - - 223,936 73042 Machinery & Equipment 672,088 - - 672,088 73043 Motor Vehicles 7083,081 - - 7082081 73044 Street Signs 77,000 - - 77,000 73045 Radio & Testing Equipment 65,000 - - 653,000 73046 Books 672017 - - 671,017 73048 Signal Systems 111,500 - - 1113,500 73049 Barricades 122000 - - 12,000 73053 Vehicle Repair - Collision 92000 - - 9,000 73055 Maintenance On Computers 79,700 - - 792700 Total Maintenance 2,5692360 - 105,500 23,579,860 74001 Communication 477,599 - 13,140 478,739 74002 Electric Service 948,866 - 16,601 965,467 74003 Street Lighting 1,000,000 - - 13,000,000 74004 Water and Sewer 12200 - - 13,200 74005 Natural Gas 87,768 - 33,000 901,768 74007 TWC Claims Paid 100,000 - - 100,000 74011 Equipment Rental 3761,004 - 152500 391,504 74020 Outside Contracts 581,000 - - 581,000 74021 Special Services 1,057,056 363,000 226,975 1,320,031 74022 Audits 72,000 - - 72,000 74023 Industrial Appraisal 35,000 - - 352000 74026 Janitorial Services 1152507 - - 115,507 74029 Service Awards 19,200 - - 192200 74031 Wrecker Service 6,600 - - 62600 74032 Computer Programming 12950 - - 11,950 74036 Advertising 58,380 - 254,500 312,880 74042 Education & Training 459,460 - 41655 464,115 74045 In -State Investigative Travel 4,276 - - 4,276 72 CITY OF BAYTOWN GOVERNMENTAL FUND EXPENDITURE DETAIL FOR FISCAL YEAR 2013 General Debt Service Hotel/Motel Combined acct.# Account Description Fund Fund Fund Total 74047 Support Of Prisoners 62,562 - - 621,562 74051 Rents 19,042 - - 19,042 74054 Council Reimbursements 58,200 - - 58,200 74055 Council Reimbursements 212,537 - - 212,537 74056 Vacant Lot Cleaning 125,376 - - 1252376 74058 Landfill Fees 60,610 - - 602610 74071 Association Dues 59,143 - 21,278 612421 74082 Confidential 132000 - - 13,000 74123 Instructor Fees 242875 - - 242875 74210 General Liability Ins 452708 - - 451,708 74211 K -9 Insurance 22382 - - 21382 74220 Errors & Omissions 632275 - - 632275 74230 Law Enforcement Liability 472958 - - 472958 74240 Auto Liability 131,494 - - 1312494 74241 Auto Collision 104,965 - - 104,965 74242 Auto Catastrophic 3,000 - - 3,000 74271 Mobile & Portable Equipment 191,476 - - 19,476 74272 Real & Personal Property 152,561 - - 1523,561 74277 Flood Insurance 49,876 - - 499876 74280 Bonds 2,500 - - 23,500 74281 Employee Fraud 41542 - - 4,542 74290 Misc Liability 21,500 - - 23,500 74295 Deductibles 150,000 - - - 150,000 74999 Perf. Contract Energy Services 83,715 - - 831,715 Total Services 63,378,163 369000 524,649 6,9381,812 75001 Contributions 540 - - 540 75051 Court Cost 122700 - - 123,700 75061 Medical - Preemployment 522280 - - 52,280 75064 Medical Services 56,093 - - 562093 77106 Little League Light Contract 169000 - - 161,000 77109 Bytn Beautification Adv Comm 18,000 - - 183,000 Total Sundry & Other 155,613 - - 1553,613 Total Operating 60,118,544 362000 720,761 60,875,305 80001 Furniture & Equip <$5,000 167,060 - - 1673,060 80021 Special Programs 548,000 - - 5483,000 81001 Land Purchase 201,000 - - 20,000 81011 Signs 10,000 - - 102000 82011 Building & Improvements 1523,460 - 67,500 2191,960 73 CITY OF BAYTOWN GOVERNMENTAL FUND EXPENDITURE DETAIL FOR FISCAL YEAR 2013 General Debt Service Hotel/Motel Combined Acct.# Account Description Fund Fund Fund Total 83025 Streets Sidewalks & Curbs 250,000 - - 250,000 83026 Storm Drains 80,000 - - 80,000 83027 Heating & Cooling System - - - - 83039 Other Improvements 30,996 - - 301,996 84041 Furniture & Fixtures 801,600 - - 80,600 84042 Machinery & Equipment 554,910 - - 554,910 84043 Motor Vehicles 555,132 - - 555,132 84045 Radio & Testing Equipment 311,500 - - 31,500 84046 Books 235,000 - - 2351,000 84047 Computer Software 21,866 - - 21,866 84048 Signal Systems 1503,000 - - 1501,000 84052 Heavy Equipment 2283,589 - - 228,589 84061 Other Equipment 66,750 - - 66,750 85001 Construction 176,556 - - 176,556 86011 Capital Lease Purchases 195,571 - 12,932 208,503 Total Capital Outlay 3,554,990 - 80,432 31,635,422 89001 Bond Principal - 11,006,713 - 111,006,713 89002 Other Debt Payments - 1,200,000 - 15200,000 89011 Interest On Bonds - 31,4091,102 - 31,4091,102 Total Principal & Interest - 15,6153,815 - 15,615,815 91201 To Municipal Ct Security 73,887 - - 73,887 91226 To Miscellaneous Police 39,999 - - 39,999 91291 To Emergency Management 9,350 - - 91,350 91298 To Wetland Research Ctr 185,204 - - 185,204 91351 To Capital Improvement Prg 609,170 - - 609,170 91401 To GOIS 340,548 - - 340,548 91450 To Sick Leave - General 8503,000 - - 850,000 91540 To Bayland Island 280,395 - - 280,395 91550 To Garage Fund 153,935 - - 153,935 91552 To Warehouse Operations 37,664 - - 373,664 Total Other Financing Uses 2,580,152 - - 2,580,152 99001 Contingencies 40,000 - - 403,000 99002 Unforeseen/New Initiatives 300,000 - 501,000 350,000 Total Contingencies 340,000 - 50,000 3902000 TOTAL EXPENDITURES $ 66,593,686 $ 15,651,815 $ 8519193 $ 833,0965,694 74 CITY OF BAYTOWN GENERAL FUND 101 BUDGET SUMMARY BY TYPE OF EXPENDITURE Actual Budget Estimated Adopted 2010 -11 2011 -12 2011 -12 2012 -13 xevenues 45,905,847 44,430,600 48,148,287 2,365,023 Taxes - Property $ 10,755,024 $ 9,782,569 $ 9,902,977 $ 9,992,000 Taxes - Sales & Franchise 13,979,132 13,188,134 14,518,189 14,325,100 Payment In Lieu of Taxes - - 2,648 2,500 Industrial District Taxes 25,489,356 25,660,033 27,351,359 27,506,234 1,699,427 Total Taxes 50,223,512 48,630,736 51,775,173 51,825,834 Licenses & Permits 923,871 938,256 945,300 885,020 Intergovernmental 710,658 534,106 546,310 552,282 Charges for Services 1,733,843 1,758,962 1,759,510 1,758,710 Fines & Forfeitures 2,252,322 2,299,870 2,401,000 2,299,870 Miscellaneous 891,736 553,794 681,085 373,292 Transfers In 3,485,634 4,385,586 4,385,586 4,208,720 Total Revenues 60,221,576 59,101,310 62,493,964 61,903,728 Recurring Expenditures by Type Personnel Services Supplies Maintenance Services Sundry Miscellaneous Operating Transfers Out Non - Recurring Expenditures 42,842,781 45,905,847 44,430,600 48,148,287 2,365,023 2,740,485 2,570,042 2,867,121 2,833,335 2,474,549 2,660,884 2,569,360 4,903,494 6,042,718 5,987,394 6,378,163 105,206 125,742 119,568 121,613 30,564 34,000 26,000 34,000 1,961,399 1,699,427 1,673,507 1,970,982 Total Operating 55,041,802 59,022,768 57,467,995 62,089,526 Non - Recurring Bonus 1,998,684 1,998,684 Non- Recurring Litigation Costs - 1,000,000 1,000,000 - Capital Outlay 1,761,022 2,262,888 2,309,346 3,554,990 Transfers Out - CIPF 1,437,985 560,000 560,000 609,170 Contingency - 340,000 340,000 340,000 Total Expenditures 58,240,809 65,184,340 63,676,025 66,593,686 Excess (Deficit) Revenues Over Expenditures 1,980,767 (6,083,030) (1,182,061) (4,689,958) Adj. required to convert budget basis to GAAP (575,995) Fund Balance - Beginning 18,811,609 20,216,381 20,216,381 19,034,320 Fund Balance - Ending $ 20,216,381 $ 14,133,351 $ 19,034,320 $ 14,344,362 No. of Expenditure Days in Fund Balance 127 79 109 79 Adopted Budget 2012 -13 by Type Capital & Transfers 9% Miscellaneous 1% Personnel services 72% Services 10% Maintenance 4% Supplies 4% CITY OF BAYTOWN GENERAL DEBT SERVICE FUND 401 BUDGET SUMMARY BY FUND BEGINNING BALANCE Add: Current Ad Valorem Taxes Delinquent Ad Valorem Taxes Penalty and Interest Interest in Investments Transfer In from WWIS Transfer In from General Fund Transfer In from MDD Refunding Bond Proceeds Actual Budget Estimated Adopted 2010 -11 2011 -12 2011 -12 2012 -13 $ 488,131 $ 292,736 $ 292,736 $ 1,378,476 7,289,391 8,572,276 8,664,494 8,300,000 266,492 200,000 221,334 225,000 173,943 135,000 138,134 135,000 8,345 15,000 3,674 3,674 3,176,915 2,956,166 2,956,166 2,473,369 446,001 221,521 221,521 340,548 438,313 426,013 426,013 437,488 - - - 4,475,000 Total Revenues 11,799,400 12,525,976 12,631,336 16,390,079 FUNDS AVAILABLE FOR DEBT SERVICE Deduct: Principal Payments Interest Payments Other Debt Payments Refunding Bond Payments Transfer to WWIS Issuance Costs Paying Agent Fees Arbitrage Calculation 12,287,531 12, 818, 712 12,924,072 17,768,555 7,036,252 8,557,765 8,557,765 6,531,713 2,548,586 2,987,831 2,987,831 3,409,102 - 674,380 - 1,200,000 - - 4,475,000 2,385,844 - - - 36,000 5,095 - 19,018 36,000 Total Deductions 11,994,795 12,255,976 11,545,596 15,651,815 ENDING BALANCE $ 292,736 $ 562,736 $ 1,378,476 $ 2,116,740 Tax Rate Allocation Between Operating & Debt 53.11% C 46.89% khkinknance antl Operetia,u •Inkrzctud $iNting 76 CITY OF BAYTOWN ASSESSED VALUATION, ESTIMATED AD VALOREM COLLECTIONS & AD VALOREM TAX RATE ALLOCATION Estimate of Fiscal Year 2012 -13 (Tax Year 2012) Taxable Values: HCAD CCAD (2012 Tax Year Preliminary Value) Recommended Adjustment to HCAD Total Est. Taxable Value Adjustments to Taxable Values: Subtract TIRZ increment Total Est. Adjustments to Taxable Value: Estimated Taxable Assessed Valuation for Fiscal Year 2012 -13 Tax Rate per $100 Valuation Estimated Tax Levy* Estimated Collections Total Estimated Tax Levy Available Estimates $ 2,204,758,123 152,597,350 2,357,355,473 (96,771,654) (96,771,654) 2,260,583,819 0.82203 18,582,677 95.25% $ 17,7001000 TAX RATE PER $100 Actual Actual Adopted Allocation Estimated Rate Rate Rate of Rate Tax Levy Tax Rate Allocation: 2010 -11 2011 -12 2012 -13 2012 -13 2012 -13 Maintenance and Operations (M &O) $ 0.45700 $ 0.42578 $ 0.43658 53.11% $ 9,400,000 Interest and Sinking (I &S) 0.33003 0.39625 0.38545 46.89% 8,300,000 Totals $ 0.78703 $ 0.82203 $ 0.82203 100% $ 17,700,000 Note: Revenue Generated per $0.01 $ 214,755 * Each year, the estimated tax levy may be different than the actual tax levy approved and adopted by the City Council. This difference is primarily due to delays in receiving the certified roll from the Harris County Appraisal District. Certified rolls are due by July 25th or as soon thereafter as practicable. The City traditionally receives the certified rolls in mid August. This delay hinders the City's ability to finalize budget estimates for ad valorem taxes in a timely manner. Revenue Projections are estimates based on assumptions and are subject to change. 77 CITY OF BAYTOWN HOTEL/MOTEL FUND 232 BUDGET SUMMARY BY FUND Actual Budget Estimated Adopted 2010 -11 2011 -12 2011 -12 2012 -13 Revenues Hotel/Motel Occupancy Tax $ 788,298 $ 674,535 $ 710,000 $ 700,000 Participation Fees 427 - - - Interest Income 3,098 3,800 1,025 1,048 Total Revenues 791,823 678,335 711,025 701,048 Expenditures Personnel Services 53,667 154,666 122,231 147,470 Supplies 14,532 38,604 31,700 38,142 Maintenance 1,554 12,141 14,700 10,500 Services 439,741 544,084 461,122 524,649 Sundry - 650 650 - Total Operating 509,494 750,145 630,403 720,761 Non - Recurring Expenditures Non - Recurring Bonus - 4,472 3,188 - Capital Outlay 227,745 80,932 14,432 80,432 Transfers Out - General Fund 73,833 145,321 145,321 - Unforeseen/New Initiatives - 50,000 25,000 50,000 Total Expenditures 811,072 1,030,870 818,344 851,193 Excess (Deficit) Revenues Over Expenditures (19,249) (352,535) (107,319) (150,145) Adj. req. to convert budget basis to GAAP 9,540 Fund Balance - Beginning 545,230 535,521 535,521 428,202 Fund Balance - Ending $ 535,521 $ 182,986 $ 428,202 $ 278,057 No. of Worldng Capital Days 241 65 191 119 78 CITY OF BAYTOWN SUMMARY OF PROPRIETARY FUND TYPES COMPARATIVE SCHEDULE OF BUDGETS FOR 2013 Revenues Enterprise Funds Internal Service Funds - 702,682 326,549 Storm Warehouse $ - $ - $ - $ $ Aquatics Water & Sanitation Water Garage Operations Combined - 4,551,550 Fund Server Fund WWIS Fund Fund Utility Fund Fund Fund 2013 Revenues 1,040,011 7,949,689 - 702,682 326,549 Intergovernmental $ - $ 994,839 $ - $ - $ - $ $ - $ 994,839 Charges for Services 1,935,300 30,576,000 - 4,551,550 1,164,000 2,278,666 25,000 40,530,516 Fines & Forfeitures - 425,500 - - - - - 425,500 Miscellaneous - 53,207 3,600 450 - 1,410 - 58,667 Operating Transfers -in - - 11,014,081 - - 281,829 248,946 11,544,856 Refunding Bond Proceeds - - 2,815,000 - - - - 2,815,000 Total Revenues 1,935,300 32,049,546 13,832,681 4,552,000 1,164,000 2,561,905 273,946 56,369,378 Expenditures by Classification Personnel Services 1,040,011 7,949,689 - 702,682 326,549 539,840 215,966 10,774,737 Supplies 249,799 10,211,414 - 55,750 46,150 1,822,750 40,500 12,426,363 Maintenance 23,500 1,488,250 - 93,700 300 14,300 9,000 1,629,050 Services 312,304 2,611,057 - 3,645,220 161,960 62,500 2,000 6,795,041 Sundry - 160,836 - 30,000 500 - - 191,336 Total Operating 1,625,614 22,421,246 4,527,352 535,459 2,439,390 267,466 31,816,527 Capital Outlay 235,000 709,731 - 101,423 723,000 - 76,000 1,845,154 Debt Requirements - 8,417,158 11,637,158 - - - - 20,054,316 Transfers Out - 3,499,385 2,534,407 220,554 - - - 6,254,346 Unforeseen/New Initiatives - 55,000 - 21,158 - - - 76,158 Total Expenditures 1,860,614 35,102,520 14,171,565 4,870,487 1,258,459 2,439,390 343,466 60,046,501 Excess (Deficit) Revenues Over Expenditures 74,686 (3,052,974) (338,884) (318,487) (94,459) 122,515 (69,520) (3,677,123) Fund Balance - Beginning 635,736 11,877,243 4,083,872 481,798 257,635 (122,515) 69,520 17,283,289 Fund Balance - Ending $ 710,422 $ 8,824,269 $ 3,744,988 $ 163,311 $ 163,176 $ • $ - $ 13,606,166 79 CITY OF BAYTOWN PROPRIETARY FUND EXPENDITURE DETAIL FOR FISCAL YEAR 2013 Water Storm Warehouse Aquatics & Sewer WWIS Sanitation Water Garage Operations Combined Acct# Account Description Fund Fund Fund Fund Fund Fund Fund Total 71002 71003 71009 71021 71022 71023 71028 71041 71052 71081 72001 72002 72004 72007 72015 72016 72017 72018 72019 72021 72026 72028 72031 72032 72041 72045 72046 72052 73001 73011 73022 73023 73024 73025 73027 73028 73041 73042 73043 73047 73055 Regular Wages $ 92,741 $ 4,729,831 - $ 428,515 $ 207,692 $ 352,949 $ 137,347 $ 5,949,075 Part Time Wages 824,000 18,540 - - - - - 842,540 Overtime - 304,688 - 21,709 12,875 9,270 2,348 350,890 Health & Dental 18,300 1,096,628 - 114,375 36,600 73,200 36,600 1,375,703 TMRS 16,869 917,817 - 81,895 41,808 67,068 25,411 1,150,868 FICA 69,671 359,265 - 32,556 16,689 26,434 9,797 514,412 Workers Compensation 18,430 95,069 - 23,632 1,885 4,619 4,463 148,098 Allowances - 10,876 - - 9,000 6,300 - 26,176 Salary Savings - (100,000) - - - - - (100,000) Retired Employee Benefits - 516,975 - - - - - 516,975 Total Personnel Services 1,040,011 7,949,689 - 702,682 326,549 539,840 215,966 10,774,737 Office 6,000 18,482 - - 2,000 - 1,000 27,482 Postage - 147,659 - - 2,000 - - 149,659 Printing 3,000 13,000 - - 3,600 - - 19,600 Wearing Apparel 12,000 40,400 - 4,000 900 3,500 1,500 62,300 Meter Purchase for Resale - - - - - - 31,800 31,800 Motor Vehicle - 270,700 - 50,000 - 6,500 4,800 332,000 Parts Purchased For Resale - - - - - 400,000 - 400,000 Fuel Purchased For Resale - - - - - 1,400,000 - 1,400,000 Supplies Purchased For Resale 100,000 - - - - 7,400 - 107,400 Minor Tools 500 34,050 - 1,500 1,650 3,100 1,300 42,100 Cleaning & Janitorial 12,500 5,500 - - - 2,050 - 20,050 Swimming Pool Supplies 7,500 - - - - 7,500 Chemical 97,899 244,650 - 250 20,000 - - 362,799 Medical 3,400 300 - - - 200 100 4,000 Educational 1,000 - - - 7,500 - - 8,500 Computer Software Supply - - - - 8,500 - - 8,500 Botanical Supplies 6,000 - - - - - - 6,000 Treated Water - 9,436,673 - - - - - 9,436,673 Total Supplies 249,799 10,211,414 - 55,750 46,150 1,822,750 40,500 12,426,363 Land Buildings Sanitary Sewers Water Distribution System Reservoirs & Wells Streets Sidewalks & Curbs Heating & Cooling System Electrical Maintenance Furniture & Fixtures Machinery & Equipment Motor Vehicles Meters & Settings Maintenance on Computers Total Maintenance 74001 Communication 74002 Electric Service 80 - 12,500 - 2,700 - - - 15,200 12,000 11,000 - 1,000 - 3,000 3,500 30,500 - 27,000 - - - - - 27,000 - 225,000 - - - - - 225,000 - 3,000 - - - - - 3,000 - 56,500 - - - - - 56,500 5,500 7,500 - - - 800 - 13,800 6,000 - - - - - - 6,000 - - - - 300 - - 300 - 346,650 - - - 7,000 - 353,650 - 320,700 - 90,000 - 3,500 5,500 419,700 - 471,000 - - - - - 471,000 - 7,400 - - - - - 7,400 23,500 1,488,250 - 93,700 300 14,300 9,000 1,629,050 9,227 3,357 - 1,800 3,240 - - 17,624 151,432 1,838,340 - - - - - 1,989,772 CITY OF BAYTOWN PROPRIETARY FUND EXPENDITURE DETAIL FOR FISCAL YEAR 2013 Water Storm Warehouse Aquatics & Sewer WWIS Sanitation Water Garage Operations Combined Acct# Account Description Fund Fund Fund Fund Fund Fund Fund Total 74005 Natural Gas 1,000 400 - - - - - 1,400 74011 Equipment Rental - 42,900 - - - - - 42,900 74020 Outside Contracts - 10,000 - - - 50,000 - 50,000 74021 Special Services 76,085 410,701 5,000 210,000 149,045 6,500 - 857,331 74022 Audits - 16,512 - - - 209,000 - - - - - 16,512 74026 Janitorial Services - 4,060 - - - - - 4,060 74029 Service Awards 5,080 - - - - - - 5,080 74034 Household Garbage Contract - - - 2,725,700 - - - 2,725,700 74036 Advertising 60,000 - - 750 500 - - 61,250 74040 Recycling Services - - - 85,000 - - - 85,000 74042 Education & Training 9,480 38,620 - 1,000 8,350 6,000 2,000 65,450 74050 Disposal Services - 252,000 - 110,000 - - - 362,000 74059 Residential Recycling Program - - - 510,720 - - - 510,720 74071 Association Dues - 4,167 - 250 825 - - 5,242 Total Services 312,304 2,611,057 5,000 3,645,220 161,960 62,500 2,000 6,800,041 75088 Bad Debt -Cutoff Accounts - 160,836 - 30,000 500 - - 191,336 Total Sundry & Other - 160,836 - 30,000 500 - 191,336 Total Operating 1,625,614 22,421,246 5,000 4,527,352 535,459 2,439,390 267,466 31,821,527 80001 Furniture & Equip <$5,000 - - - - - - 6,000 6,000 82011 Building and Improvements - 91,881 - - - - - 91,881 83023 Water Distribution System - 200,000 - - - - - 200,000 83029 Sewer Connections - 10,000 - - - - - 10,000 83035 Meters & Connections - 65,000 - - - - - 65,000 84041 Furniture & Fixtures 70,000 - - - - - - 70,000 84042 Machinery & Equipment - 45,000 - - - - 35,000 80,000 84043 Motor Vehicles - 209,000 - - - - 35,000 244,000 84061 Other Equipment 165,000 - - - - - 165,000 86011 Capital Lease Purchases - 88,850 - 101,423 - - - 190,273 Total Capital Outlay 235,000 709,731 - 101,423 - - 76,000 1,122,154 89001 Bond Principal - - 7,695,000 - - - - 7,695,000 89002 Other Debt Payments - - 1,096,000 - - - - 1,096,000 89011 Interest on Bonds - - 2,805,158 - - - - 2,805,158 89021 Fiscal Agent Fees - - 36,000 - - - - 36,000 Total Principal & Interest - - 11,632,158 - - - - 11,632,158 91101 To General Fund - 1,954,274 - 206,489 723,000 - - 2,883,763 91401 To G 0 I S - - 2,473,369 - - - - 2,473,369 91450 To Accrued Leave - General Fund - 220,000 - - - - - 220,000 91522 To W W I S - 8,417,158 - - - - - 8,417,158 91527 To CIPF - Water & Sewer - 1,000,000 - - - - - 1,000,000 91550 To Garage Fund - 113,829 - 14,065 - - - 127,894 91552 To Warehouse Operations - 211,282 - - - - - 211,282 92510 To BAWA - - 61,038 - - - - 61,038 Total Other Financing Uses - 11,916,543 2,534,407 220,554 723,000 - 15,394,504 81 CITY OF BAYTOWN PROPRIETARY FUND EXPENDITURE DETAIL FOR FISCAL YEAR 2013 Water Storm Warehouse Aquatics & Sewer WWIS Sanitation Water Garage Operations Combined Acct# Account Description Fund Fund Fund Fund Fund Fund Fund Total 99001 Contingencies - 5,000 - 21,158 - - - 26,158 99002 Unforeseen/New Initiatives - 50,000 - - - - - 50,000 Total Contingencies - 55,000 - 21,158 - - - 76,158 TOTAL EXPENDITURES $1,860,614 $ 35,102,520 $14,171,565 $ 4,870,487 $1,258,459 $ 2,439,390 $ 343,466 $ 60,046,501 82 CITY OF BAYTOWN AQUATICS FUND 502 BUDGET SUMMARY BY FUND Actual Budget Estimated Adopted 2010 -11 2011 -12 2011 -12 2012 -13 Revenues 727,464 936,498 1,032,000 1,040,011 Facility Rental $ 65,095 $ 50,000 $ 175,000 $ 180,000 Aquatics 1,480,301 1,156,000 1,500,000 1,592,700 Concessions 177,733 270,000 150,000 162,300 Rental - Misc 21,311 50,000 11,000 - Interest 763 - 967 - Overages & Shortages 788 - 300 300 Total Revenues 1,745,991 1,526,000 1,837,267 1,935,300 Expenditures Personnel Services 727,464 936,498 1,032,000 1,040,011 Supplies 229,561 210,138 215,000 249,799 Maintenance 16,208 13,800 26,000 23,500 Services 243,927 305,648 304,926 312,304 Sundry 546 - - - Total Operating 1,217,706 1,466,084 1,577,926 1,625,614 Non - Recurring Expenditures Non - Recurring Bonus - 5,613 5,613 - Capital Outlay* 246,465 25,000 150,000 235,000 Total Expenditures 1,464,171 1,496,697 1,733,539 1,860,614 Excess (Deficit) Revenues Over Expenditures 281,820 29,303 103,728 74,686 Working Capital - Beginning 250,188 532,008 532,008 635,736 Working Capital - Ending $ 532,008 $ 561,311 $ 635,736 $ 710,422 No. of Working Capital Days 130 137 134 139 Includes $1.00 per ticket set aside for the Water Parks capital replacement Adopted Budget 2012 -13 Operations 15% Services & Sundry 17% Personnel Services 56% Capital & Transfers 12% 83 CITY OF BAYTOWN WATER & SEWER FUND 520 BUDGET SUMMARY BY FUND Actual Budget Estimated Adopted 2010 -11 2011 -12 2011 -12 2012 -13 Revenues 7,596,495 7,378,382 7,406,615 7,949,689 Intergovernmental $ 923,691 $ 1,014,433 $ 950,000 $ 994,839 Operating Revenues 31,898,520 30,772,536 30,801,000 30,576,000 Non - operating Revenues 555,669 559,025 474,600 425,500 Miscellaneous 4,192,246 64,502 37,899 53,207 Operating Transfers In* 2,526,883 2,531,225 2,531,225 - Total Expenditures Total Revenues 40,097,009 34,941,721 34,794,724 32,049,546 Expenditures by Type: Personnel Services 7,596,495 7,378,382 7,406,615 7,949,689 Supplies 9,483,557 9,548,734 9,552,259 10,211,414 Maintenance 1,091,050 1,213,100 1,294,670 1,488,250 Services 2,259,251 3,127,135 2,959,594 2,611,057 Sundry 102,464 180,405 159,244 160,836 Unforeseen/New Initiatives Total Operating 20,532,817 21,447,756 21,372,382 22,421,246 Non - Recurring Expenditures Non - Recurring Bonus - 344,728 344,728 - Capital Outlay 176,121 392,127 372,127 709,731 Debt Requirements 9,981,968 10,063,653 10,063,653 8,417,158 Transfers Out 2,285,472 2,285,472 2,285,472 3,499,385 Unforeseen/New Initiatives - 55,000 55,000 55,000 Total Expenditures 32,976,378 34,588,736 34,493,362 35,102,520 Excess (Deficit) Revenues Over Expenditures 7,120,631 352,985 301,362 (3,052,974) Adj. req. to convert budget basis to GAAP (2,592,606) Working Capital - Beginning 7,047,856 11,575,881 11,575,881 11,877,243 Working Capital - Ending $ 11,575,881 $ 11,928,866 $11,877,243 $ 8,824,269 • MDD portion of Water and Sewer debt will be transferred directly to Water and Sewer Debt Fund beginning in FY2013. No. of Working Capital Days 128 126 126 92 Adopted Budget 2012 -13 by Expenditure Type Personnel Services 25% Operating +I6°/ Debt Requirements 27% Capital Outlay 2% 84 CITY OF BAYTOWN WATER & WASTEWATER INTEREST & SINKING (WWIS) FUND 522 BUDGET SUMMARY BY FUND BEGINNING CASH BALANCE Add: Interest on Investments Sources: Interest Bond 534 Sources: Interest Bond 536 Transfer In from Bond Funds Transfer In from MDD Transfer In from W &S for Agent Fees Transfer In from W &S Refunding Bond Proceeds Actual Budget Estimated Adopted 2010 -11 2011 -12 2011 -12 2012 -13 $ 6,834,485 $ 4,654,094 $ 4,654,094 $ 4,083,872 39,744 15,000 10,442 3,600 - 510,171 5102390 - - 371,046 446,859 - 5,996,711 - - - - - - 2,596,923 - 363,000 36,000 36,000 6,746,953 7,009,349 7,009,349 8,381,158 - - - 2,815,000 Total Revenues 12,783,408 7,941,566 8,013,040 13,832,681 FUNDS AVAILABLE FOR DEBT SERVICE Deduct: Principal Payments Interest Payments Refunding Bond Payment Other Debt Payments Issuance Costs Paying Agent Fees Amortize Issuance Costs Transfer to BAWA Transfer to GOIS Arbitrage Calculation 19,617,893 12,595,660 12,667,134 17,916,553 5,135,000 5,0903P000 5,090,000 4,880,000 3,914,496 3,457,262 31457,262 2,805,158 - - - 2,815,000 - - - 1,096,000 109,458 - - - 998 36,000 36,000 36,000 (49,367) - - - - - - 61,038 - - - 21473,369 11,023 - - 5,000 Total Deductions 9,121,608 8,583,262 8,583,262 14,171,565 Adj. to convert budget basis to GAAP (5,842,191) ENDING CASH BALANCE $ 4,654,094 $ 4,012,398 $ 4,083,872 $ 3,744,988 85 CITY OF BAYTOWN SANITATION FUND 500 BUDGET SUMMARY BY FUND Actual Budget Estimated Adopted 2010 -11 2011 -12 2011 -12 2012 -13 Revenues Solid Waste and Recycling Collections $ 4,010,534 $ 3,918,995 $ 3,919,800 $ 4,551,550 Recycling Revenue 31,437 30,960 30,000 - Residential Recycling 498,081 497,550 497,550 - Recycle Bins 475 450 450 450 Interest On Investments 5,578 5,080 2,266 - Miscellaneous 6,216 - - Transfer In - General Fund 50,000 50,000 50,000 Transfer In - Storm Water Utility Fund 50,000 - - - Total Revenues 4,652,321 4,503,035 4,500,066 4,552,000 Expenditures Personnel Services 698,149 684,538 631,684 702,682 Supplies 53,405 71,750 71,750 55,750 Maintenance 112,546 94,700 94,700 93,700 Services 3,380,485 3,591,283 3,595,533 3,645,220 Sundry 26,103 30,000 30,000 30,000 Excess (Deflcit) Revenues Total Operating 4,270,688 4,472,271 4,423,667 4,527,352 Non - Recurring Expenditures Non - Recurring Bonus - 30,578 30,578 - Capital Outlay 57,717 140,217 140,217 101,423 Transfers Out 217,424 217,424 217,424 220,554 Unforeseen/New Initiatives - 11,158 11,158 21,158 Total Expenditures 4,545,829 4,871,648 4,823,044 4,870,487 Excess (Deflcit) Revenues Over Expenditures 106,492 (368,613) (322,978) (318,487) Adj. to convert budget basis to GAAP 104,737 Working Capital - Beginning 593,547 804,776 804,776 481,798 Working Capital - Ending $ 804,776 $ 436,163 $ 481,798 $ 163,311 No. of Working Capital Days 60 33 36 12 Adopted Budget 2012 -13 Operations 3% Personnel Services 14% Capital & Transfers ® Services & Sundry 7% 76% Expenditures by Program Solid Waste Operations Residential Recycling Total 86 $ 3,852,192 $ 4,115,816 $ 4,067,694 $ 4,147,084 693,637 755,832 755,350 723,403 $ 4,545,829 $ 4,871,648 $ 4,823,044 $ 4,870,487 CITY OF BAYTOWN STORM WATER UTILITY FUND 505 BUDGET SUMMARY BY FUND Actual Budget Estimated Adopted 2010 -11 2011 -12 2011 -12 2012 -13 Revenues Storm Drainage Fee $ 641,825 $ 1,216,560 $ 1,160,000 $ 1,164,000 Interest on Investments 1,894 2,040 809 723,000 Total Expenditures Total Revenues 643,719 1,218,600 1,160,809 1,164,000 Expenditures Personnel Services 291,042 302,792 280,907 326,549 Supplies 35,519 46,150 60,150 46,150 Maintenance 281,653 300 200 300 Services 75,367 177,140 162,940 161,960 Sundry 2,124 500 500 500 Total Operating 404,052 526,882 504,697 535,459 Non - Recurring Expenditures Non - Recurring Bonus - 13,370 13,370 - Transfers Out 217,730 775,102 775,102 723,000 Total Expenditures 621,782 1,315,354 1,293,169 1,258,459 Excess (Deficit) Revenues Over Expenditures 21,937 (96,754) (132,360) (94,459) Adj. req. to convert budget basis to GAAP 86,405 Working Capital - Beginning 281,653 389,995 389,995 257,635 Working Capital - Ending No. of Working Capital Days $ 389,995 $ 293,241 $ 257,635 $ 163,176 229 81 73 47 Adopted Budget 2012 -13 by Expenditure Type Personnel Services 26% ■mr1f� OEM wmwnumwmk�_ on= Transfer to General Fund 57% Operating 17% 87 CITY OF BAYTOWN GARAGE FUND 550 BUDGET SUMMARY BY FUND Actual Budget Estimated Adopted 2010 -11 2011 -12 2011 -12 2012 -13 Revenues 474,914 522,052 491,036 539,840 Departmental Billings - Fuel $ 1,269,823 $ 1,269,930 $ 1,440,000 $ 1,578,666 Departmental Billings - Repairs 708,584 826,240 650,000 700,000 State Fuel Tax Refund 1,465 1,149 1,410 1,410 GCCISD - Fuel 78 - - - Miscellaneous 834 1,330 44 - Transfer In - General Fund 2,382 2,382 2,382 153,935 Transfer In - Water & Sewer Fund 2,515 2,515 2,515 113,829 Transfer In - Solid Waste Fund 935 935 935 14,065 Total Revenues 1,986,616 2,104,481 2,097,286 2,561,905 Expenditures Personnel Services 474,914 522,052 491,036 539,840 Supplies 1,542,373 1,811,540 1,812,100 1,822,750 Maintenance 12,190 14,300 14,300 14,300 Services 55,863 72,301 72,301 62,500 Total Operating 2,085,340 2,420,193 2,389,737 2,439,390 Non- Recurring Expenditures Non - Recurring Bonus - 22,465 22,465 Capital Outlay 2,000 - - Transfers Out 10,000 10,000 10,000 - Total Expenditures 2,097,340 2,452,658 2,422,202 2,439,390 Excess (Deficit) Revenues Over Expenditures (110,724) (348,177) (324,916) 122,515 Adj. req. to convert budget basis to GAAP (57,528) Working Capital - Beginning 370,653 202,401 202,401 (122,515) Working Capital - Ending $ 202,401 $ (145,776) $ (122,515) $ 88 CITY OF BAYTOWN WAREHOUSE OPERATIONS FUND 552 BUDGET SUMMARY BY FUND Actual Budget Estimated Adopted 2010 -11 2011 -12 2011 -12 2012 -13 Revenues 184,971 210,865 201,309 215,966 Transfer In - General Fund $ 23,760 $ 23,760 $ 23,760 $ 37,664 Transfer In - Water & Sewer Fund 128,683 128,683 128,683 211,282 Water Meter Sales 17,484 35,000 25,000 25,000 Miscellaneous 28 - 3 - Total Revenues 169,955 187,443 177,446 273,946 Expenditures Personnel Services 184,971 210,865 201,309 215,966 Supplies 27,216 40,500 40,500 40,500 Maintenance 9,087 9,000 9,000 9,000 Services 2,571 3,320 3,320 2,000 Sundry 3,706 1,000 1,000 - Total Operating 227,551 264,685 255,129 267,466 Non - Recurring Expenditures Non - Recurring Bonus - 8,737 8,737 - Capital Outlay 5,924 6,000 6,000 76,000 Total Expenditures 233,475 279,422 269,866 343,466 Excess (Deficit) Revenues Over Expenditures Working Capital - Beginning Working Capital - Ending (63,520) (91,979) (92,420) (69,520) 225,460 161,940 161,940 69,520 $ 161,940 $ 69,961 $ 69,520 $ Adopted Budget 2012 -13 Operations 15% Capital Outlay 22% Personnel Services 63% 89 BAYTOWN S 90 CITY OF BAYTOWN ORGANIZATION CHART GENERAL FUND Citizens A Municipal Judge I Muni. Crt of Record in the City of Baytown DepulY City Assistant City Mvnvger M1lmeger Fire F�givadng Publir Worb Fisnl Ogervtiom Buman Rnnurm Admiohtratim Planeivg& Streets &Dnivage Infosmtlion Tnhnolop' libnry Derrlopmem 5ervicn 5enicn (1151 Padu &Rnnaim TralRc Cnnlrol Poblic lleallh Cin_'Clerk 6 ENS Communications Police BAY�owN s a BAYTOWN S 92 CITY OF BAYTOWN GENERAL FUND 101 BUDGET SUMMARY BY TYPE OF EXPENDITURE Actual Budget Estimated Adopted 2010 -11 2011 -12 2011 -12 2012 -13 Revenues 42,842,781 45,905,847 44,430,600 48,148,287 Taxes - Property $ 10,755,024 $ 9,782,569 $ 9,902,977 $ 9,992,000 Taxes - Sales & Franchise 13,979,132 13,188,134 14,518,189 14,325,100 Payment In Lieu of Taxes - - 2,648 2,500 Industrial District Taxes 25,489,356 25,660,033 27,351,359 27,506,234 Miscellaneous Total Taxes 50,223,512 48,630,736 51,775,173 51,825,834 Licenses & Permits 923,871 938,256 945,300 885,020 Intergovernmental 710,658 534,106 546,310 552,282 Charges for Services 1,733,843 1,758,962 1,759,510 1,758,710 Fines & Forfeitures 2,252,322 2,299,870 2,401,000 2,299,870 Miscellaneous 891,736 553,794 681,085 373,292 Transfers In 3,485,634 4,385,586 4,385,586 4,208,720 Total Revenues 60,221,576 59,101,310 62,493,964 61,903,728 Recurring Expenditures by Type Personnel Services 42,842,781 45,905,847 44,430,600 48,148,287 Supplies 2,365,023 2,740,485 2,570,042 2,867,121 Maintenance 2,833,335 2,474,549 2,660,884 2,569,360 Services 4,903,494 6,042,718 5,987,394 6,378,163 Sundry 105,206 125,742 119,568 121,613 Miscellaneous 30,564 34,000 26,000 34,000 Operating Transfers Out 1,961,399 1,699,427 1,673,507 1,970,982 Total Operating 55,041,802 59,022,768 57,467,995 62,089,526 Non - Recurring Expenditures Non - Recurring Bonus 1,998,684 1,998,684 Non- Recurring Litigation Costs - 1,000,000 1,000,000 - Capital Outlay 1,761,022 2,262,888 2,309,346 3,554,990 Transfers Out - CIPF 1,437,985 560,000 560,000 609,170 Contingency - 340,000 340,000 340,000 Total Expenditures 58,240,809 65,184,340 63,676,025 66,593,686 Excess (Deficit) Revenues Over Expenditures 1,980,767 (6,083,030) (1,182,061) (4,689,958) Adj. required to convert budget basis to GAAP (575,995) Fund Balance - Beginning 18,811,609 20,216,381 20,216,381 19,034,320 FundBalance - Ending $ 20,216,381 $ 14,133,351 $ 19,034,320 $ 14,344,362 No. of Expenditure Days in Fund Balance 127 79 109 79 Adopted Budget 2012 -13 by Type Capital & Tre fers 9% Miscellaneou*4% 1 % Personnel Services 72% Services 10% Mai Supplies 4% 93 CITY OF BAYTOWN GENERAL FUND 101 BUDGET SUMMARY BY FUNCTION OF EXPENDITURE Actual Budget Estimated Adopted 2010 -11 2011 -12 2011 -12 2012 -13 Revenues 923,871 938,256 945,300 885,020 Taxes- Property $ 10,755,024 $ 9,782,569 $ 9,902,977 $ 9,992,000 Taxes- Sales & Franchise 13,979,132 13,188,134 14,518,189 14,325,100 Payment In Lieu of Taxes - - 2,648 2,500 Industrial District Taxes 25,489,356 25,660,033 27,351,359 27,506,234 Transfers In Total Taxes 50,223,512 48,630,736 51,775,173 51,825,834 Licenses & Permits 923,871 938,256 945,300 885,020 Intergovemmental 710,658 534,106 546,310 552,282 Charges for Services 1,733,843 1,758,962 1,759,510 1,758,710 Fines & Forfeitures 2,252,322 2,299,870 2,401,000 2,299,870 Miscellaneous 891,736 553,794 681,085 373,292 Transfers In 3,485,634 4,385,586 4,385,586 4,208,720 63,676,025 Total Revenues 60,221,576 59,101,310 62,493,964 61,903,728 Expenditures by Function General Government Public Safety Public Works Health & Welfare Culture & Leisure Capital Transfers Out 12,182,316 13,976,692 14,042,296 14,731,013 30,112,035 33,107,804 32,215,761 33,585,934 4,212,515 4,203,298 3,972,453 4,028,929 1,869,346 2,143,189 2,062,634 2,152,171 5,591,576 6,251,042 5,860,028 6,029,667 1,761,022 3,262,888 3,309,346 3,554,990 2,511,999 2,239,427 2,213,507 2,510,982 Total Expenditures 58,240,809 65,184,340 63,676,025 66,593,686 Excess (Deficit) Revenues Over Expenditures Fund Balance - Beginning Fund Balance - Ending 1,980,767 (6,083,030) (1,182,061) (4,689,958) 18,811,609 20,216,381 20,216,381 19,034,320 $ 20,216,381 $ 14,133,351 $ 19,034,320 $ 14,344,362 No. of Expenditure Days in Fund Balance 127 79 109 79 Adopted Budget 2012 -13 by Function* L ublic Works 7% Health & Welfare 4% Public Safety 55% I Culture & Leisure E'. 10% • Excludes Capital and Transfers Out General Government 24% 94 CITY OF BAYTOWN GENERAL FUND REVENUE SUMMARY Actual Budget Estimated Adopted Revenue 2010 -11 2011 -12 2011 -12 2012 -13 Property Taxes $ 10,755,024 $ 9,782,569 $ 9,902,977 Sales & Use Taxes 9,984,585 9,205,660 10,583,660 Franchise Tax 3,994,547 3,982,474 3,934,529 Payment In Lieu of Taxes - - 2,648 Industrial District 25,489,356 25,660,033 27,351,359 Licenses & Permits 923,871 938,256 945,300 Intergovernmental 710,658 534,106 546,310 Charges For Services 1,733,843 1,758,962 1,759,510 Fines & Forfeitures 2,252,322 2,299,870 2,401,000 Miscellaneous 891,736 553,794 681,085 Transfers 3,485,634 4,385,586 4,385,586 TOTAL REVENUES $ 60,221,576 $ 59,101,310 $ 62,493,964 Sa'-- Projx Adopted Budget 2012 -13 Revenues Franchise Tax 16% Industrial District 45% 9,992,000 10,639,100 3,686,000 2,500 27,506,234 885,020 552,282 1,758,710 2,299,870 373,292 95 CITY OF BAYTOWN GENERAL FUND REVENUE DETAIL Actual Budget Estimated Adopted Revenue 2010 -11 2011 -12 2011 -12 2012 -13 Property Taxes 41101 Current $10,093,743 $ 9,190,499 $ 9,310,154 $ 9,400,000 41102 Prior Year 382,979 351,070 351,000 351,000 41103 Penalty & Interest 276,975 241,000 241,000 241,000 41104 Bankruptcy Interest 1,327 - 823 - Total Property Tax 10,755,024 9,782,569 9,902,977 9,992,000 Sales & Use Taxes 41201 Sales 9,846,675 9,121,240 10,493,560 10,534,000 41202 Mixed Drink 127,093 74,220 85,000 100,000 41203 Bingo 10,817 10,200 5,100 5,100 Total Sales & Use Tax 9,984,585 9,205,660 10,583,660 10,639,100 Franchise Tax 41301 Electric Franchise Fees 2,341,911 2,340,674 2,600,000 2,340,000 41302 Natural Gas Franchise Fees 389,387 389,400 271,529 268,000 41303 Telephone Franchise Fees 286,958 317,300 280,000 274,000 41304 Cable Franchise Fees 769,916 742,100 590,000 590,000 41312 Solid Waste Franchise Fees 206,375 193,000 193,000 214,000 Total Franchise Tax 3,994,547 3,982,474 3,934,529 3,686,000 41500 Payment In Lieu of Taxes - - 2,648 2,500 Industrial District 25,489,356 25,660,033 27,351,359 27,506,234 TOTAL TAXES 50,223,512 48,630,736 51,775,173 51,825,834 Licenses & Permits 42001 Building 339,018 328,090 330,000 330,000 42002 Plumbing 53,814 47,660 48,000 48,000 42003 Mech & Air Condition 36,693 45,181 45,181 46,000 42004 Housemoving 1,950 325 - 100 42005 Multi- Family Dwelling 82,981 72,200 59,145 60,000 42006 Electrical 72,505 73,200 69,000 69,000 42007 Demolition 2,190 1,950 2,200 1,950 42008 Mobile Homes 4,245 4,830 2,000 2,000 42009 Sign Operating 37,063 812200 83,504 36,000 42010 Contractor Registration 12,900 14,700 12,600 12,600 42012 GIS Fee 2,580 2,580 - 200 42014 Garage Sale Permit 21,360 14,000 14,000 14,000 42021 Health 169,035 169,000 170,000 170,000 42031 Alcoholic Beverage 33,158 32,370 32,370 32,370 42032 Taxi Cab - 1,100 2,000 1,200 42036 Waste Collection Permit - 220 - 100 42041 Pipeline Fees 41,500 33,450 58,700 45,200 42045 OEM Permits Fees (250) - 400 100 42091 Miscellaneous 13,129 16,200 16,200 16,200 Total Licenses & Permits 923,871 938,256 945,300 885,020 Intergovernmental 43104 FEMA (SAFER) 389,206 215,030 2247291 136,643 43113 Bright Star (GCCISD) 160,477 158,918 167,540 167,540 43115 Truancy Program 39,505 38,688 41,009 41,009 96 CITY OF BAYTOWN GENERAL FUND REVENUE DETAIL Actual Budget Estimated Adopted Revenue 2010 -11 2011 -12 2011 -12 2012 -13 43208 State 13,470 13,470 13,470 71,610 43301 Harris County 108,000 108,000 100,000 100,000 43315 H -GAC - - - 35,480 Total Intergovernmental 710,658 534,106 546,310 552,282 Charges for Services 44110 Jail & Court Services (CCPD # 1) 61 - - - 44112 Recovery of Damages 83,400 15,000 40,000 20,000 44113 Subdivision Filing Fee 10,043 10,090 14,000 14,000 44114 Vital Statistics 78,271 69,210 69,210 69,210 44115 Animal Control Fees 52,043 61,500 48,000 48,000 44116 Weed Mowing 63,266 36,000 58,000 58,000 44121 Ambulance 1,244,815 1,354,830 1,350,000 1,350,000 44137 False Alarm Registration & Fees 10,150 50,000 15,000 15,000 44141 Curbs & Drainage 5,429 4,332 300 500 44305 Other Academy Fees - Outside - - - 20,000 Total Charges for Services 1,547,478 1,600,962 1,594,510 1,594,710 Cultural & Recreational 44201 Facility Rental 75,274 62,000 64,000 64,000 44202 Special Events Revenue 20,708 15,000 20,000 20,000 44205 Leisure Programs 25,874 25,000 21,000 20,000 44207 Athletics Fees 64,509 56,000 60,000 60,000 Total Cultural & Recreational 186,365 158,000 165,000 164,000 TOTAL SERVICES CHARGES 1,733,843 1,758,962 1,759,510 1,758,710 Fines & Forfeitures 45001 Municipal Court 1,973,512 2,000,000 2,100,000 2,000,000 45002 Library 36,943 36,330 37,000 36,330 45005 Motor Carrier Violations 241,867 263,540 264,000 263,540 Total Fines & Forfeitures 2,252,322 2,299,870 2,401,000 2,299,870 Miscellaneous 46023 Fire Inspection Fees 11,145 3,500 15,000 15,000 49001 Sale of City Property 43,078 - 328,216 - 49003 Interest on Investment 235,138 249,546 69,390 89,492 49004 Interest on Receivables 1,146 838 181 150 49007 Sale - Impounded Vehicles - 300 - 50 49009 Rental of Land - Comm. Towers 96,000 86,250 86,250 86,250 49010 Phone Commissions 6,011 6,710 9,948 9,900 49012 Service Charge - (Contra) (658) - - - 49029 Plans & Specs 5,213 5,500 1,000 1,000 49041 Passport Fees 40,785 22,000 35,000 35,000 49042 Library Print Fees 32,437 39,700 12,000 12,000 49091 Miscellaneous 421,089 139,000 124,000 124,000 49093 Overages & Shortages 352 450 100 450 Total Miscellaneous 891,736 553,794 681,085 373,292 TOTAL REVENUES 56,735,942 54,715,724 58,108,378 57,695,008 Transfers 61216 From TIRZ 89,797 86,550 86,550 - 61231 From Odd Trust & Agency 214,311 167,850 167,850 171,000 61232 From Hotel/Motel Fund 53,033 145,321 145,321 - 61351 From CIPF 500,000 500,000 500,000 500,000 61500 From Solid Waste Fund 206,489 206,489 206,489 206,489 97 CITY OF BAYTOWN GENERAL FUND REVENUE DETAIL Actual Budget Estimated Adopted Revenue 2010 -11 2011 -12 2011 -12 2012 -13 61505 From Storm Water Fund 62510 From BAWA 61520 From Water & Sewer Fund 62215 From MDD 62216 Transfer from TIRZ Total Other Financing Sources 167,730 775,102 775,102 723,000 50,000 250,000 250,000 250,000 1,954,274 1,954,274 1,954,274 1,954,274 250,000 300,000 300,000 300,000 - - - 103,957 3,485,634 4,385,586 4,385,586 4,208,720 TOTAL REVENUES & TRANSFERS $60,221,576 $59,101,310 $62,493,964 $61,903,728 98 CITY OF BAYTOWN GENERAL FUND 101 BUDGET SUMMARY BY DEPARTMENT General Government 1010 General Administration 1030 Fiscal Operations 1060 Legal Services 1070 ITS 1080 Planning and Development Svcs. 1140 Human Resources 1170 City Clerk 1171 Court of Record 1180 City Facilities 1190 General Overhead Total General Government Public Safety 2000 Police 2020 Fire 2025 Communications 2030 Emergency Management 2040 Emergency Medical Services Total Public Safety Public Works Actual Budget Estimated Adopted 2010 -11 2011 -12 2011 -12 2012 -13 $ 942,685 $ 1,051,988 $ 1,064,014 $ 1,219,019 1,803,264 2,295,369 2,103,729 2,289,113 643,798 772,705 725,091 774,464 1,552,682 1,796,729 1,764,913 1,990,789 1,345,020 1,508,277 1,467,231 1,528,860 788,492 967,450 907,860 949,055 458,385 536,644 463,080 536,243 1,022,666 1,183,592 1,065,708 1,156,871 241,292 249,022 257,522 192,699 3,384,032 3,614,916 4,223,148 4,093,900 12,182,316 13,976,692 14,042,296 14,731,013 15,611,509 16,973,097 16,454,526 17,260,180 10,674,840 11,874,480 11,668,516 11,961,528 1,209,577 1,43 8,211 1,261,409 1,285,712 498,711 578,575 615,927 629,139 2,117,398 2,243,441 2,215,383 2,449,375 30,112,035 33,107,804 32,215,761 33,585,934 3000 Public Works Administration 370,100 448,269 449,817 425,865 3010 Streets & Drainage 1,875,234 1,707,713 1,604,907 1,677,628 3020 Traffic Control 1,141,994 1,155,626 1,079,397 1,047,155 3030 Engineering 825,187 891,690 838,332 878,281 Total Public Works 4,212,515 4,203,298 3,972,453 4,028,929 Health & Welfare 4000 Health & Welfare 1,869,346 2,143,189 2,062,634 2,152,171 Culture & Leisure 5000 Parks & Recreation 3,401,875 3,750,552 3,512,903 3,655,583 6000 Library 2,189,701 2,500,490 2,347,125 2,374,084 Total Culture & Leisure 5,591,576 6,251,042 5,860,028 6,029,667 Capital 1,761,022 3,262,888 3,309,346 3,554,990 Transfers Out 2,511,999 2,239,427 2,213,507 2,510,982 General Fund Total $ 58,240,809 $ 65,184,340 $ 63,676,025 $ 66,593,686 99 100 CITY OF BAYTOWN GENERAL FUND 101 BUDGET SUMMARY BY ACCOUNT Actual Budget Estimated Adopted Acct# Acct Description 2010 -11 2011 -12 2011 -12 2012 -13 71002 Regular Wages $27,815,231 $ 29,333,435 $28,805,540 $30,881,802 71003 Part Time Wages 595,270 551,816 511,165 570,333 71009 Overtime 1,336,294 1,310,840 1,220,040 1,358,814 71010 Election Worker - 18,000 - 18,000 71011 Extra Help/Temporary 26,967 - - - 71021 Health & Dental 3,901,440 5,185,801 4,065,968 5,310,661 71022 TMRS 5,274,804 5,586,500 5,491,138 5,894,128 71023 FICA 2,150,005 2,344,345 2,298,691 2,371,658 71028 Workers Compensation 277,737 387,435 380,156 495,766 71041 Allowances 170,090 181,050 175,468 187,200 71043 Employee Incentives 6,994 9,000 7,100 9,000 71051 Non - Recurring Bonus - 1,998,684 1,965,775 - 71052 Salary Savings - (500,000) - (500,000) 71081 Retired Employee Benefits 1,300,320 1,497,625 1,508,550 1,550,925 71091 Personnel Services Reimbursed (12,371) - (307) - 72041 Total Personnel Services 42,842,781 47,904,531 46,429,284 48,148,287 72001 Office 195,245 202,931 193,430 200,734 72002 Postage 63,205 97,277 85,830 118,322 72004 Printing 53,195 64,750 57,702 81,648 72005 Animal Feed 3,158 7,109 7,084 7,109 72006 Clothing Allowance 23,524 26,040 25,975 27,840 72007 Wearing Apparel 218,173 260,247 253,102 290,691 72010 Garbage Bags 585 600 450 600 72011 Disaster Supplies 12,049 9,500 11,000 12,000 72016 Motor Vehicle 1,041,297 1,314,862 1,180,119 1,233,486 72019 Supplies Purchased for Resale 22,036 20,000 19,050 20,000 72021 Minor Tools 105,880 97,565 100,510 135,232 72026 Cleaning & Janitorial 95,082 82,844 87,819 92,037 72031 Chemical 1121442 145,072 144,961 147,289 72032 Medical 102,749 88,779 102,155 100,209 72036 Identification 30,080 32,762 32,818 35,743 72041 Educational 163,134 155,745 132,687 230,981 72045 Computer Software Supply 6,310 8,050 8,050 7,200 72046 Botanical 8,057 9,252 8,200 8,500 72056 Street Marking 93,685 100,000 100,000 100,000 72061 Meeting Supplies 10,329 11,100 13,100 11,500 72090 Print Shop Supplies 4,808 6,000 6,000 6,000 Total Supplies 2,365,023 2,740,485 2,570,042 2,867,121 73001 Land 55,492 73,091 68,067 76,591 73011 Buildings 440,699 239,777 363,324 291,198 73012 Docks & Piers 1,328 2,000 500 500 73013 Recreation Equipment 11,705 12,500 15,131 17,500 73022 Sanitary Sewers 1,000 1,200 500 1,200 73025 Streets Sidewalks & Curbs 236,066 135,900 134,075 135,900 73026 Storm Drains 25,436 61,500 61,500 55,000 73027 Heating & Cooling System 75,109 79,933 75,860 76,696 73028 Electrical Maintenance 68,012 83,303 86,747 87,953 73039 Miscellaneous 382 2,500 2,500 2,500 73041 Furniture & Fixtures 38,508 26,686 23,243 22,936 73042 Machinery & Equipment 598,397 620,216 595,480 672,088 73043 Motor Vehicles 817,114 679,781 712,794 708,081 CITY OF BAYTOWN GENERAL FUND 101 BUDGET SUMMARY BY ACCOUNT Actual Budget Estimated Adopted Acct# Acct Description 2010 -11 2011 -12 2011 -12 2012 -13 73044 Street Signs 79,659 77,000 76,507 77,000 73045 Radio & Testing Equipment 36,030 64,000 65,000 65,000 73046 Books 55,682 65,662 64,955 67,017 73048 Signal Systems 167,530 152,500 152,500 111,500 73049 Barricades 11,433 13,000 12,201 12,000 73053 Vehicle Repair - Collision 44,873 9,000 75,000 9,000 73055 Maintenance On Computers 68,880 75,000 75,000 79,700 74020 Total Maintenance 2,833,335 2,474,549 2,660,884 2,569,360 74001 Communication 436,157 462,381 461,547 477,599 74002 Electric Service 722,553 1,140,071 957,059 948,866 74003 Street Lighting 769,757 1,012,956 937,963 1,000,000 74004 Water and Sewer - - - 1,200 74005 Natural Gas 62,120 154,538 126,784 87,768 74007 TWC Claims Paid 136,400 85,000 157,228 100,000 74011 Equipment Rental 253,015 368,661 307,271 376,004 74020 Outside Contracts 54,473 58,000 58,000 58,000 74021 Special Services 1,008,909 926,754 1,074,606 1,057,056 74022 Audits 70,572 72,000 72,000 72,000 74023 Industrial Appraisal 16,000 35,500 35,000 35,000 74026 Janitorial Services 91,510 100,519 99,659 115,507 74029 Service Awards 48,913 19,200 19,200 19,200 74031 Wrecker Service 4,965 6,600 5,600 6,600 74032 Computer Programming - - - 1,950 74036 Advertising 51,182 69,280 52,176 58,380 74041 Travel & Reimbursables 168,544 208,984 192,180 - 74042 Education & Training 182,427 226,626 228,892 459,460 74045 In -State Investigative Travel - 4,276 2,800 4,276 74047 Support Of Prisoners 60,002 62,562 62,500 62,562 74051 Rents 16,202 15,050 16,195 19,042 74054 Council Reimbursables 687 6,200 3,000 58,200 74055 EMS Transitional Costs - - - 212,537 74056 Vacant Lot Cleaning 101,057 125,376 128,500 125,376 74058 Landfill Fees 60,786 63,627 64,700 60,610 74061 Demolition Of Structures - 20,000 - - 74071 Association Dues 44,334 59,648 57,153 59,143 74082 Confidential 9,783 13,000 13,000 13,000 74123 Instructor Fees 29,342 23,000 29,000 24,875 74210 General Liability Ins 21,198 33,136 27,575 45,708 74211 K -9 Insurance 3,104 3,200 2,820 2,382 74220 Errors & Omissions 43,080 55,105 52,681 63,275 74230 Law Enforcement Liability 37,356 42,078 42,078 47,958 74240 Auto Liability 96,004 117,128 112,042 131,494 74241 Auto Collision 64,004 100,214 101,485 104,965 74242 Auto Catastrophic 2,143 3,000 3,000 3,000 74271 Mobile & Portable Equipment 8,948 15,374 15,849 19,476 74272 Real & Personal Property 87,900 156,264 1642200 152,561 74277 Flood Insurance 57,287 11,072 65,000 49,876 74280 Bonds 500 660 1,575 2,500 74281 Employee Fraud 3,371 5,678 4,549 4,542 74290 Misc Liability - - 1,250 2,500 101 CITY OF BAYTOWN GENERAL FUND 101 BUDGET SUMMARY BY ACCOUNT Actual Budget Estimated Adopted Acct# Acct Description 2010 -11 2011 -12 2011 -12 2012 -13 74295 Deductibles - 100,000 150,000 150,000 74999 Perf. Contract Energy Services 78,909 60,000 81,277 83,715 81001 Total Services 4,903,494 6,042,718 5,987,394 6,378,163 75001 Contributions 612 540 180 540 75051 Court Cost 13,434 14,300 11,188 12,700 75061 Medical - Preemployment 28,582 52,280 51,200 52,280 75064 Medical Services 62,578 58,622 57,000 56,093 77106 Little League Light Contract 16,000 16,000 16,000 16,000 77109 Bytn Beautification Adv Comm 14,564 18,000 10,000 18,000 83039 Total Sundry & Other 135,770 159,742 145,568 155,613 Total Operating 53,080,403 59,322,025 57,793,172 60,118,544 80001 Furniture & Equip <$5,000 244,920 69,070 68,973 167,060 80021 Special Programs - 1,356,140 1,391,140 548,000 81001 Land Purchase - - - 20,000 81011 Signs - 10,000 10,000 10,000 82011 Building & Improvements 10,550 197,226 198,290 152,460 83025 Streets Sidewalks & Curbs 179,159 250,000 250,000 250,000 83026 Storm Drains 55,421 100,000 100,000 80,000 83027 Heating & Cooling System - - - - 83031 Fences 8,428 - - - 83039 Other Improvements - - - 30,996 84041 Furniture & Fixtures - 1,000 1,000 80,600 84042 Machinery & Equipment 334,114 255,437 266,182 554,910 84043 Motor Vehicles 215,493 239,200 238,946 555,132 84045 Radio & Testing Equipment 25,890 55,000 55,000 31,500 84046 Books 225,046 225,000 225,000 235,000 84047 Computer Software - 500 500 21,866 84048 Signal Systems - 150,000 150,000 150,000 84052 Heavy Equipment - - - 228,589 84061 Other Equipment 36,838 50,750 50,750 66,750 85001 Construction 24,362 17,439 17,439 176,556 86011 Capital Lease Payments 365,642 286,126 286,126 195,571 86013 External Capital Lease Payments 35,159 - - - Total Capital Only 1,761,022 3,262,888 3,309,346 3,554,990 91201 To Municipal Ct Security 56,707 47,676 30,656 73,887 91226 To Miscellaneous Police 11,307 29,354 29,354 39,999 91228 To Police Academy 76,317 136,964 136,964 - 91231 To Odd Trust & Agency 301,399 148,420 148,420 - 91291 To Emergency Management 9,350 9,350 9,350 9,350 91298 To Wetland Research Ctr 134,176 180,000 171,100 185,204 91351 To Capital Improvement Prg 1,437,985 560,000 560,000 609,170 91401 To GOIS 446,001 221,521 221,521 340,548 91450 To Accrued Leave - General Fund 850,000 850,000 850,000 850,000 91500 To Solid Waste Fund 50,000 50,000 50,000 - 91540 To Bayland Island - - - 280,395 91550 To Garage Fund 2,382 2,382 2,382 153,935 91552 To Warehouse Operations 23,760 23,760 23,760 37,664 Total Other Financing Uses 3,399,384 2,259,427 2,233,507 2,580,152 102 99001 Contingencies - 40,000 40,000 40,000 CITY OF BAYTOWN GENERAL FUND 101 BUDGET SUMMARY BY ACCOUNT Actual Budget Estimated Adopted Acct# Acct Description 2010 -11 2011 -12 2011 -12 2012 -13 99002 Unforeseen/New Initiatives - 300,000 300,000 300,000 Total Contingencies - 340,000 340,000 340,000 TOTAL EXPENDITURES $58,240,809 $65,184,340 $63,676,025 $66,593,686 103 CITY OF BAYTOWN PROGRAM SUMMARY 1010 GENERAL ADMINISTRATION Program Description The General Administration Department consists of two main departments, the City Manager's office and the City Council. It also includes expenditures that are not directly associated with any other department within the General Fund. The City Manager is the chief executive and administrative officer of the City and is responsible for general administration of the City's affairs and serves as a liaison between the policy making and administrative branches of the City government. The City Manager provides City Council with the information needed to conduct the affairs of the City and coordinate the implementation of their decisions. This division oversees the operations of all city departments and reviews and updates management policies and regulations. Major Goals • Ensure delivery of City services in an effective and efficient manner through responsible administration. • Ensure that the response to citizen complaints and requests for action are performed in a timely manner. • Assist in the development of neighborhood organizations and coordinate implementation of neighborhood improvement projects and activities. 104 Conduct City Council meetings in accordance with the provisions of the City Charter and Ordinances. Continue to provide quality information the citizens receive from local government by working with educational, business and neighborhood groups to communicate city events, public hearings and city staff initiatives. Coordinate Council activities, negotiate contracts and supervise the staff to provide efficient and effective municipal services to the City of Baytown. Major Objectives • Provide the Council with timely and meaningful information. • Maintain up -to -date policies and regulations. • Encourage an innovative approach to problem resolution. • Supervise and coordinate the staff and provide oversight to all departmental operations. Maintain a long -range outlook and provide the Council with recommendations for the future. Act as the City's ambassador in developing and maintaining relations with outside agencies. CITY OF BAYTOWN SERVICE LEVEL BUDGET 1010 GENERAL ADMINISTRATION Actual Budget Estimated Adopted kcct# Acct Description 2010 -11 2011 -12 2011 -12 2012 -13 7100 Personnel Services 71002 Regular Wages $ 608,293 $ 647,298 $ 682,277 $ 752,149 71009 Overtime 7,738 - - - 71011 Extra Help/Temporary 6,426 - - - 71021 Health & Dental Insurance 43,492 69,075 50,624 73,200 71022 TMRS 112,919 120,084 127,335 139,739 71023 FICA 38,626 49,929 48,415 57,222 71028 Workers Compensation 853 1,025 1,057 1,249 71041 Allowances 12,631 13,050 13,829 15,600 71051 Non - Recurring Bonus - 46,377 46,377 - Total Personnel Services 830,978 946,838 969,914 1,039,159 7200 Supplies 72001 Office 12,080 7,000 6,800 6,800 72002 Postage 632 700 450 700 72004 Printing 2,929 10,700 9,600 22,200 72007 Wearing Apparel 634 500 200 500 72041 Educational 1,596 1,600 1,500 1,600 Total Supplies 17,871 20,500 18,550 31,800 7300 Maintenance 73041 Furniture & Fixtures - 500 500 500 Total Maintenance - 500 500 500 7400 Services 74001 Communication 53 - - - 74021 Special Services 27,110 18,300 17,800 26,500 74036 Advertising 8,365 10,000 5,000 6,000 74041 Travel & Reimbursables 37,017 27,650 27,650 - 74042 Education & Training 7,647 7,700 7,700 411100 74054 Council Reimbursables 687 6,200 3,000 58,200 74071 Association Dues 12,957 14,300 13,900 15,760 Total Services 93,836 841150 75,050 147,560 Total Operating 942,685 1,051,988 1,064,014 11,219,019 8000 Capital Outlay 80001 Furniture & Equip <$5,000 4,925 5,200 2,500 5,500 84042 Machinery & Equipment - - - - 84047 Computer Software - 500 500 500 Total Capital Outlay 4,925 5,700 3,000 6,000 TOTAL DEPARTMENT $ 947,610 $ 1,057,688 $ 1,067,014 $ 1,225,019 105 CITY OF BAYTOWN PROGRAM SUMMARY 1030 FISCAL OPERATIONS Program Description The Fiscal Operations Department consists of Finance Administration, Accounting, Treasury, Budgeting, Cash Management, Purchasing and Utility Billing. This Department is responsible for administering the City's fiscal affairs in accordance with applicable local, state and federal guidelines. The Department manages the annual audit, annual budget and advises management on all aspects of financial planning and debt management for the City. The Department is responsible for collection and disbursement of all City funds and implementation of effective internal control systems for the City of Baytown. The Department also actively manages the City's investment portfolio in compliance with the Public Funds Investment Act (PFIA) and the adopted investment policy. Major Goals • Ensure that all financial transactions are reported timely and accurately and in compliance with General Accepted Accounting Principles along with appropriate internal controls. • Provide financial information to users in the form, frequency and timeliness needed for management decisions, managing the City's assets and planning for future financial growth. • Provide quality budget development and analysis services to foster financial accountability and responsible use of City funds. • Promote a better understanding of financial policies and procedures among internal and external customers. • Purchase quality goods and services in a timely and cost - effective manner. Improve purchasing practices within the user departments to control cost and increase efficiency of city operations. • Review and improve cash collection procedures throughout the City. Continue to structure the City s portfolio to meet the investment strategy and cash liquidity needs. Major Objectives • Continue to develop financial policies that will provide financial stability and continuity in a changing political and economic environment. • Achieve efficiencies in accounting and reporting activities through greater use of information technology. • Continue staff professional and technical growth. • Continue to obtain the GFOA Distinguished Budget Presentation Award, the GFOA Certificate of Achievement for Excellence in Financial Reporting and the PAFR Popular Annual Financial Reporting (PAFR) Award. • Review and refinement of investment policy to stay in compliance with PFIA. Services Provided • Financial planning and oversight of all financial applications: Municipal Court, Parks, EMS, Inspections and Utility Billing. • Maintain Component Units Financial Reporting. • Check issuance: payroll and accounts payable. • All City collections, deposits, investments and cash/debt management. • Project cost management and reporting. • Utility billing and customer service. • Budget management and preparation. • Financial reporting, internal control and annual audit. • Fixed assets tracking and reporting. • Grant assistance and reporting. • Warehouse services: supplies, materials and fleet parts. • Procurement services: purchase orders and annual contracts. • General financial support and assistance to City Manager and City Departments. Workload Measures Actual 2010 -11 Budget 2011 -12 Estimated 2011 -12 Projected 2012 -13 1. Investment portfolio (in millions) PAR $137.1 $147.0 $144.0 $150.0 2. Annual A/P & Payroll checks 13,548 13,000 14,500 14,500 3. Annual purchase orders issued 6,665 6,800 7,000 7,000 4. Annual contracts 82 100 100 100 5. Active grants 29 35 31 30 Performance Measures 1. Tax collections as a % of levy 95% 95.25% 95.25% 95.25% 2. Annual estimated yield .67% .70% .40% .50% 3. Weighted avg. maturity of portfolio (days) 730 730 120 200+ 4. Invoices paid in 30 days 99% 99% 99% 99% 5. GFOA Award for Budget, CAFR & PAFR* 2 2 3 3 ' PAFR's first submittal to GFOA Award in FY2012. 106 CITY OF BAYTOWN SERVICE LEVEL BUDGET 1030 FISCAL OPERATIONS Actual Budget Estimated Adopted kcct# Acct Description 2010 -11 2011 -12 2011 -12 2012 -13 7100 Personnel Services 71002 Regular Wages $ 947,829 $ 1,063,241 $ 1,013,895 $ 1,098,027 71003 Part Time Wages 65,733 15,703 14,049 15,458 71009 Overtime 10,995 60,000 7,618 14,021 71011 Extra Help/Temporary 12,600 - - - 71021 Health & Dental Insurance 116,610 173,926 117,533 182,086 71022 TMRS 173,890 205,232 186,518 204,306 71023 FICA 75,639 86,098 77,779 83,059 71028 Workers Compensation 1,899 2,524 2,332 2,496 71041 Allowances 9,574 12,600 9,830 10,800 71051 Non - Recurring Bonus - 79,344 79,344 - Total Personnel Services 1,414,769 1,698,668 1,508,898 1,610,253 7200 Supplies 72001 Office 19,148 17,000 18,500 19,130 72002 Postage 5,029 7,300 6,200 7,300 72004 Printing 2,870 2,500 3,100 3,100 72007 Wearing Apparel 347 400 400 400 72016 Motor Vehicles 3,952 4,900 4,900 4,900 72021 Minor Tools 2,519 2,000 2,000 2,000 72032 Medical 25 - - - 72041 Educational 932 1,000 300 300 Total Supplies 34,822 35,100 35,400 37,130 7300 Maintenance 73041 Furniture & Fixtures - 500 - 500 73043 Motor Vehicles 1,012 1,000 1,000 1,000 Total Maintenance 1,012 1,500 1,000 1,500 7400 Services 74001 Communication - - 840 - 74011 Equipment Rental - 14,000 14,000 14,000 74021 Special Services 249,437 400,782 403,239 483,207 74022 Audits 70,572 72,000 72,000 72,000 74023 Industrial Appraisal 16,000 35,500 35,000 35,000 74036 Advertising 776 1,500 1,500 1,500 74041 Travel & Reimbursables 10,776 18,559 16,632 - 74042 Education & Training 3,126 12,804 11,834 31,363 74071 Association Dues 1,974 4,956 3,386 3,160 Total Services 352,661 560,101 558,431 640,230 Total Operating 1,803,264 2,295,369 2,103,729 2,289,113 8000 Capital Outlay 80001 Furniture & Equip <$5,000 1,242 - - - Total Capital Outlay 1,242 - - - TOTAL DEPARTMENT $ 1,804,506 $ 2,295,369 $ 2,103,729 $ 2,289,113 107 CITY OF BAYTOWN PROGRAM SUMMARY 1060 LEGAL SERVICES :] Program Description The Legal Department is a service- oriented department providing counsel to the City Council, the Baytown Area Water Authority (BAWA), the Baytown Crime Control and Prevention District (BCCPD), the Baytown Fire Control, Prevention, and Emergency Medical Services District (BFCPEMSD), and the Baytown Municipal Development District (BMDD), as well as to their boards and commissions. The department also tenders legal advice to officers and employees of the City relating to their powers and duties in such capacities. Legal services provided by the department include drafting and negotiating contracts, securing pre- clearance for all municipal elections, prosecuting violations of the transportation, health and penal codes as well as the Code of Ordinances, and representing and coordinating the representation of the City in various civil matters ensuring that the rights and interests of the City are being appropriately protected and pursued. Major Goals • Provide dependable legal advice to the City Council and to the Boards of Directors of BAWA, BCCPD, BFCPEMSD, and BMDD and their boards and commissions as well as the officers and employees of the City. • Draft, review and negotiate legal instruments for City projects in order to achieve the desired project goals while ensuring that the City's interests are adequately protected. 108 • Represent the City, BAWA, BCCPD, BFCPEMSD, and BMDD in all legal proceedings in an effective, zealous manner. • Prosecute all cases filed in Municipal Court. • Remain current on all state and federal laws and regulations applicable to the City, BAWA, BCCPD, BFCPEMSD, and BMDD. • Serve on the negotiating team in the firefighter collective bargain process. Major Objectives • Legal counsel ➢ Support all legal opinions, whether written or oral, with case or statutory authority, as appropriate. ➢ Ensure that all requests for written opinions are honored in a timely manner. • Legal representation ➢ Zealously represent the City, BAWA, BCCPD, BFCPEMSD, and BMDD and protect their prospective interests. Ensure court- imposed deadlines are met. Ensure that all witnesses are advised in a timely manner of trial settings. • Legal documentation ➢ Ensure all contracts accomplish the intended purposes while providing sufficient protections. ➢ Maintain all written opinions issued by the department in an opinion book for future reference. CITY OF BAYTOWN SERVICE LEVEL BUDGET 1060 LEGAL SERVICES :1 Actual Budget Estimated Adopted Acct# Acct Description 2010 -11 2011 -12 2011 -12 2012 -13 7100 Personnel Services 71002 Regular Wages 71009 Overtime 71021 Health & Dental Insurance 71022 TMRS 71023 FICA 71028 Workers Compensation 71041 Allowances 71051 Non - Recurring Bonus 32,768 Total Personnel Services 7200 Supplies 72001 Office 72002 Postage 7,800 Total Supplies 7300 Maintenance 73046 Books 582,381 Total Maintenance 7400 Services 74021 Special Services 74041 Travel & Reimbursables 74042 Education & Training 74071 Association Dues Total Services 7500 Sundry Charges 75051 Court Cost Total Sundry & Other $ 422,821 $ 443,389 $ 445,031 $ 466,234 4,813 4,907 4,847 5,054 38,829 54,900 31,825 54,900 78,174 81,987 83,761 87,525 30,174 33,653 32,768 34,823 518 620 615 612 7,052 7,800 7,800 9,600 - 28,733 28,733 - 582,381 655,989 635,380 658,748 3,268 3,300 3,159 3,300 568 1,000 997 1,000 3,836 4,300 4,156 4,300 24,633 34,706 33,105 35,061 24,633 34,706 33,105 35,061 10,782 50,000 26,875 50,000 9,897 13,277 11,810 - 2,744 5,883 5,188 18,160 2,436 3,250 3,297 3,195 25,859 72,410 47,170 71,355 7,089 5,300 5,280 5,000 7,089 5,300 5,280 5,000 Total Operating 643,798 772,705 725,091 774,464 TOTAL DEPARTMENT $ 643,798 $ 772,705 $ 725,091 $ 774,464 109 CITY OF BAYTOWN PROGRAM SUMMARY 1010 INFORMATION TECHNOLOGY SERVICES Program Description The Information Technology Systems (ITS) Department has the responsibility of effectively administering all computerized and physical radio operations throughout the City. ITS oversees the computer operations, cellular telephones, two -way radios and voice - over -ip (Vol?) telephone system for all City departments and assists those departments in providing quality services to the community through the utilization of effective systems. This includes providing statistical reporting to the various administrative offices. In addition, ITS is involved in conducting needs analysis, problem determination and system design. Major Goals • Provide hardware and software expertise to all City departments in order to maintain a highly productive workplace. Assist in acquisition and implementation of state -of -the -art hardware and equipment. • Improve the positive working relationship with end - users in the various City departments. • Evaluate and scrutinize new computer related hardware and software purchases. • Install, verify and configure new computer resources citywide with customized configurations required by the end -users to be productive while maintaining minimum standards established for personal computer configurations. • Perform preventive maintenance and timely repairs on all radios and system equipment. • Continued expansion of the existing fiber optic network infrastructure. • Analyze new software, hardware and networking technology available to assist in projecting future enhancements. Major Objectives • Coordinate continued installation of the fiber optic network infrastructure. • Continue rollout of Microsoft Windows 7 and MS Office 2007/2010 on end -user desktops. • Coordinate end -user personal computer software training. • Monitor procedures and policies for computer usage and data security on all systems. • Assist in design, installation and management of electronic physical facility access control. • Implement a remote disk -based backup capability internally for emergency disaster recovery. • Assist in the GIS layer development and database connections as budget permits. • Review ITS Master Plan and update with appropriate detailed sub -plans as appropriate. Performance Measures 1. Response Time - 2 Hrs Actual Budget Estimated Projected Workload Measures 2010 -11 2011 -12 2011 -12 2012 -13 1. CH System Admin/Software /Programming 165 180 120 60 2. PD System Admin/Software/Programming 150 200 115 110 3. Windows System Admin/Security/Files 240 236 155 290 4. LAN/WAN/Network Calls 305 325 430 420 5. TelephoneNoIP /Cell 375 375 275 315 6. PC Hardware Calls 665 525 550 590 7. PC Software Calls 525 350 390 460 8. ID Cards 70 75 60 - 9. Information/Training 35 125 110 125 10. Other (scanning, CD burning, etc.) 240 250 75 60 11. Percent Radios Operational 24/7* * 95% 95% 99% 12. Percent Radios Repaired within 24 hours* * 70% 99% 99% *Radio Maintenance moved from Communications. Performance Measures 1. Response Time - 2 Hrs 92% 99% 97% 99% 2. IBM Downtime <1% <1% <1% <1% 3. WAN/Internet Downtime <1% <1% <1 % <1% 4. Vol? System Downtime <1% <1% <1% <1% 5. Tasks Deadlines 94% 99% 99% 99% 6. Windows Server Downtime <1% <1% <1% <1% 7. Customer Service Survey (good or better) 96% 99% 99% <1% 110 CITY OF BAYTOWN SERVICE LEVEL BUDGET 1070 INFORMATION TECHNOLOGY SERVICES Actual Budget Estimated Adopted Acct# Acct Description 2010 -11 2011 -12 2011 -12 2012 -13 7100 Personnel Services 71002 Regular Wages $ 593,500 $ 654,179 $ 655,092 $ 674,403 71003 Part Time Wages 702 4,500 - - 71009 Overtime 14,439 20,125 20,054 22,343 71021 Health & Dental Insurance 88,192 109,800 100,637 109,800 71022 TMRS 114,589 128,126 129,338 133,483 71023 FICA 44,703 53,614 51,385 52,272 71028 Workers Compensation 19157 3,244 3,067 3,665 71041 Allowances 29,056 32,400 31,773 36,000 71051 Non - Recurring Bonus - 44,357 44,357 - Total Personnel Services 886,338 1,050,345 1,035,703 1,031,966 7200 Supplies 72001 Office 13,090 12,400 10,670 8,930 72002 Postage 188 300 290 550 72004 Printing - 200 - - 72016 Motor Vehicles - 1,500 950 1,750 72021 Minor Tools 558 2,300 2,200 2,750 72045 Computer Software Supply - 1,850 1,850 1,000 Total Supplies 13,836 18,550 15,960 14,980 7300 Maintenance 73011 Buildings - 6,500 6,500 1,950 73027 Heating & Cooling System - 1,300 1,300 1,300 73041 Furniture & Fixtures - 300 300 - 73042 Machinery & Equipment 483,818 502,605 492,311 547,174 73043 Motor Vehicles - 1,000 900 1,000 73045 Radio & Testing Equipment - 63,000 63,000 63,000 73055 Maintenance On Computers 68,880 75,000 75,000 79,700 Total Maintenance 552,698 649,705 639,311 694,124 7400 Services 74001 Communication 29,586 794 794 794 74002 Electric Service - 6,480 5,940 4,470 74011 Equipment Rental - - - 173,600 74021 Special Services 38,848 10,000 9,500 10,000 74041 Travel & Reimbursables 2,056 - - - 74042 Education & Training 20,645 40,755 37,605 40,755 74071 Association Dues - 100 100 100 Total Services 91,135 58,129 53,939 229,719 Total Operating 1,544,007 1,776,729 1,744,913 1,970,789 8000 Capital Outlay 80001 Furniture & Equip <$5,000 45,896 - - - 84042 Machinery & Equipment - 48,000 48,000 123,270 86011 Capital Lease Payments 19,538 - - - Total Capital Outlay 65,434 48,000 48,000 123,270 9000 Other Financing Uses 91351 To Capital Improvement Prg 8,675 20,000 20,000 20,000 Total Other Financing Uses 8,675 20,000 20,000 20,000 TOTAL DEPARTMENT $ 1,618,116 $ 1,844,729 $ 1,812,913 $ 2,114,059 CITY OF BAYTOWN PROGRAM SUMMARY 1080 PLANNING AND DEVELOPMENT SERVICES Program Description The Planning and Development Services Department, in three divisions, leads the City's efforts in long -range and neighborhood planning; it implements the zoning, subdivision, and building codes by providing services to developers and residents; provides annexation analysis and service plans; implements the city's community block grant program and provides building permit and inspection services. The department provides staff support to the Planning and Zoning Commission, Community Development Advisory Committee, Construction Advisory and Appeals Board, Sign Committee, Zoning Board of Adjustments, and the Development Review Committee. The Building Division gains compliance with Urban Rehabilitation standards and substandard building requirements. The division implements premises and lodging standards, multi - family dwellings and manufactured home park ordinances as well as implement FEMA and other floodplain management standards. Major Goals • Update Future Land Use Plan. • Propose adoption of the zoning map under the new Unified Land Development Code. • Create procedures and criteria for establishing neighborhood planning. • Continue to work with the Community on revitalizing Baytown downtown areas. • Improve development review services in zoning, subdivision and building services. • Continue providing superior services implementing our CDBG grant. Major Objectives • Continue to improve the coordination of all development information through a single source before presenting it to external customers. Continue neighborhood planning initiatives. Work with the community to implement the new zoning code to improve neighborhoods and development in Baytown. Ensure the health, safety, and welfare of Baytown citizens by enforcing development standards and building codes. Actual Budget Estimated Projected Workload Measures 2010 -11 2011 -12 2011 -12 2012 -13 1. Annexation service plans developed 3 2 3 3 2. Plats reviewed (includes re- submittals) 79 75 70 75 3. New residential permits 86 75 100 150 4. New commercial permits 22 65 30 50 5. Sign permits and renewals (every other year) 1,016 700 1,100 50 6. Electrical permits 933 830 900 850 7. All other permits (includes remodel) 4,817 4,300 5,050 5,000 Performance Measures 1. Zoning inspections (violations) 63 70 62 70 2. Utility availability applications 264 180 265 200 3. Plan reviews 898 625 1,022 1,050 4. Field inspections 8,769 5,600 9,200 10,000 5. Customer service contacts (Telephone and walk -ins) 9,354 9,000 10,350 9,500 112 CITY OF BAYTOWN SERVICE LEVEL BUDGET 1080 PLANNING AND DEVELOPMENT SERVICES Actual Budget Estimated Adopted Acct# Acct Description 2010 -11 2011 -12 2011 -12 2012 -13 7100 Personnel Services 71002 Regular Wages $ 877,936 $ 926,704 $ 927,425 $ 978,393 71003 Part Time Wages 25,077 258 258 - 71009 Overtime 2,522 2,310 1,180 2,313 71021 Health & Dental Insurance 119,158 169,725 127,561 169,275 71022 TMRS 160,911 171,251 172,864 1811257 71023 FICA 66,051 70,002 69,963 72,168 71028 Workers Compensation 1,688 2,234 3,222 2,470 71041 Allowances 14,370 15,300 14,265 15,300 71051 Non - Recurring Bonus - 64,912 64,912 - Total Personnel Services 1,267,713 1,422,696 1,381,650 1,421,176 7200 Supplies 72001 Office 7,737 7,400 7,400 7,400 72002 Postage 7,521 9,980 9,980 35,000 72004 Printing 4,916 6,802 6,802 6,500 72007 Wearing Apparel 800 800 800 800 72016 Motor Vehicles 13,733 14,000 14,000 14,000 72021 Minor Tools 724 1,100 1,100 1,100 72041 Educational 2,604 2,900 2,900 15150 Total Supplies 38,035 42,982 42,982 65,950 7300 Maintenance 73041 Furniture & Fixtures 3,059 2,000 2,000 1,500 73043 Motor Vehicles 10,863 9,909 9,909 95909 Total Maintenance 135922 11,909 11,909 11,409 7400 Services 74021 Special Services 6,591 6,718 6,718 6,500 74036 Advertising 4,468 4,000 4,000 4,200 74041 Travel & Reimbursables 5,334 8,747 8,747 - 74042 Education & Training 6,070 7,100 7,100 15,700 74071 Association Dues 2,887 4,125 4,125 3,925 Total Services 25,350 30,690 30,690 30,325 Total Operating 1,345,020 1,508,277 1,467,231 1,528,860 80001 Furniture & Equip <$5,000 3,353 - - 2,000 84041 Furniture & Fixtures - 1,000 1,000 - 84043 Motor Vehicles 16,828 - - 21,000 86011 Capital Lease Payments 7,282 - - - Total Capital Outlay 27,463 11000 1,000 23,000 TOTAL DEPARTMENT $ 1,372,483 $ 1,509,277 $ 1,468,231 $ 1,551,860 113 CITY OF BAYTOWN PROGRAM SUMMARY 11140 HUMAN RESOURCES Program Description The Department of Human Resources is a full service department supporting a comprehensive range of personnel needs, many of which are driven by evolving State and Federal legislation. The Department performs various Human Resource functions by taking the following actions: developing and interpreting policy; acting as internal consultants to all departments on personnel related issues; maintaining employment practices consistent with applicable legislation; resolving employee concerns, grievances, and appeals; administering and resolving workers' compensation and unemployment issues and claims; providing training and development; maintaining equitable and competitive compensation practices; and managing the City's insurance programs. Administer Civil Service Rules, the Collective Bargaining Agreement and Meet and Confer. Major Goals • Develop and implement Comprehensive Performance Management and Leadership Development Program. • Contribute to the City's future planning by addressing how to develop current employees to meet the future competency requirements. • Provide Training: Teamwork/Diversity /Customer Service /Ethics. • Review Health Benefits Program to determine potential cost effective measures. • Conduct annual Compensation/Benefit Study. • Conduct FLSA audit. • Develop HR Assistance Guides for supervisors. • Stay abreast of current legislation to assure legal compliance. • Provide advice and guidance to the City Managers, Directors, and Supervisors regarding the implementation of equitable policies and procedures that will benefit all City employees. • Manage and coordinate the City-Wide Safety Program. Be proactive and reduce accidents; and, therefore, reduce workers' compensation costs. • Increase recruiting, staffing, and retention programs. • Continue Collective Bargaining and Meet and Confer negotiations. Major Objectives • Assist management in determining future workforce needs. • Provide management and employees with training opportunities to increase skill levels for improved job performance and career advancement. • Understand, value, and promote diversity. • Provide Leadership Training to all supervisors within three years. Workload Measures Actual 2010 -11 Budget 2011 -12 Estimated 2011 -12 Projected 2012 -13 1. Positions Posted 163 200 160 170 2. Application/Resumes Processed 11,500 12,500 11,000 11,500 3. Jobs Evaluated 15 20 20 20 4. Training Hours Completed 1,700 1,700 2,000 27200 5. Worker's Comp Cases Processed 70 65 80 75 6. Motor Vehicle Accidents 70 60 60 55 7. Motor Vehicle Accidents — At Fault 50 40 40 40 Performance Measures 1. Total positions Filled/Hired/Prom/Transfers 350 375 350 360 2. Drug Screens/Physicals 720 730 720 730 3. Employees in orientation 215 200 210 200 4. Terminations — full time 80 100 85 90 5. Individuals received training 2,350 2,300 2,400 2,500 114 CITY OF BAYTOWN SERVICE LEVEL BUDGET 1140 HUMAN RESOURCES Actual Budget Estimated Adopted Acct# Acct Description 2010 -11 2011 -12 2011 -12 2012 -13 7100 Personnel Services 71002 Regular Wages $ 399,550 $ 466,230 $ 465,164 $ 479,148 71003 Part Time Wages 18,418 8,160 3,917 8,405 71009 Overtime 29 948 645 976 71021 Health & Dental Insurance 56,737 73,200 45,635 73,200 71022 TMRS 74,351 86,440 87,776 89,133 71023 FICA 31,167 36,564 36,001 36,346 71028 Workers Compensation 534 686 660 638 71041 Allowances 7,214 9,600 9,414 9,600 71043 Employee Incentives 6,994 9,000 7,100 9,000 71051 Non - Recurring Bonus - 33,008 33,008 - Total Personnel Services 594,994 723,836 689,320 706,446 7200 Supplies 72001 Office 4,748 7,450 5,000 7,450 72002 Postage 2,541 3,000 2,800 3,000 72041 Educational 39,471 44,700 40,000 44,700 Total Supplies 46,760 55,150 47,800 55,150 7400 Services 74021 Special Services 45,953 50,272 48,000 57,072 74036 Advertising 7,477 22,800 10,000 10,800 74041 Travel & Reimbursables 5,033 5,300 4,000 - 74042 Education & Training 2,695 6,350 6,000 15,550 74071 Association Dues 2,844 3,740 3,740 4,035 Total Services 64,002 88,462 71,740 87,457 7500 Sundry Charges 75061 Medical - Preemployment 25,982 48,380 48,000 48,380 75062 Medical - Promotions - - - - 75064 Medical Services 56,754 51,622 51,000 51,622 Total Sundry & Other 82,736 100,002 99,000 100,002 Total Operating 788,492 967,450 907,860 949,055 8000 Capital Outlay 80001 Furniture & Equip <$5,000 2,882 - - - 80021 Special Programs - - - 65,000 Total Capital Outlay 2,882 - - 65,000 TOTAL DEPARTMENT $ 791,374 $ 967,450 $ 907,860 $ 1,014,055 CITY OF BAYTOWN PROGRAM SUMMARY 1170 CITY CLERK • Review and update departmental processes and Program Description The City Clerk Department maintains official City records, administers elections, assists citizens and departments in search for information, responds to requests for public information, issues various permits, processes recordations and serves as records manager in accordance with State law. The office oversees the preparation and posting of open meetings, including electronic agendas processing, information distribution and meeting setup. The office administers oaths and statements and facilitates Open Government training processes to all elected and appointed officials. The department also maintains a vital statistics division. Major Goals • Continue to provide training, education and efficient and customer friendly service to internal and external customers as they relate to the Texas Open Meetings Act and Texas Public Information Act. • Plan and undertake general and special municipal elections with partnering entities. • Update Records Management Policy and Program to incorporate City-wide Electronic Records Retention and Disposition Program and an Emergency Management Plan. procedures to maximize resources and promote efficient operations and services. Update and maintain Boards, Commissions and appointments. Major Objectives • Develop schedules for general and special elections. • Complete a City -wide Records Policy Training and update Record Retention Manuals to incorporate the new retention schedules approved by the State in April 2011. • Move city to completely paperless agenda process through the updating and maintenance of electronic agenda programs, hardware and procedures. • Complete a City-wide record disposition. • Administer oaths, statements and training to all elected and appointed officials as it relates to the Texas Open Meetings Act and Texas Public Information Act. • Maintain City Clerk Division web pages for elections, boards and commissions and archives of city agendas and minutes. Workload Measures Actual 2010 -11 Budget 2011 -12 Estimated 2011 -12 Projected 2012 -13 1. Agenda, City Council, others 210 240 230 210 2. Ordinances/Resolutions indexed 363 340 340 350 3. Public Information requests 711 700 675 650 4. Administer City elections 2 1 1 1 5. Permits issued 338 300 1847 2000 6. License /title City vehicles 91 100 92 92 7. Board member paperwork processed 67 66 66 58 8. Birth/death certificates issued 5225 6,000 5060 5125 9. Records disposed (number of boxes) 438 500 500 500 Performance Measures 1. Public Meeting Agendas Processed within the 72 hour notice requirements. 100% 100% 100% 100% 2. Boards and Commissions Appointments and Reappointments completed one month prior to term expirations. 80% 100% 100% 100% 3. Elections held with partnering entities in compliance with State and Local laws. 100% 100% 100% 100% 4. Public Information Requests and Attorney General Submissions Processed within legal guidelines. 100% 100% 100% 100% 5. Process birth /death certificates within one week of receipt. 100% 100% 100% 100% 116 CITY OF BAYTOWN SERVICE LEVEL BUDGET 1170 CITY CLERK Actual Budget Estimated Adopted Acct# Acct Description 2010 -11 2011 -12 2011 -12 2012 -13 7100 Personnel Services 71002 Regular Wages $ 239,487 $ 253,835 $ 254,064 $ 261,648 71003 Part Time Wages 768 7,566 10,500 - 71009 Overtime 11,524 7,256 4,744 7,369 71010 Election Worker - 18,000 - 18,000 71021 Health & Dental Insurance 17,262 45,750 33,732 45,750 71022 TMRS 45,833 47,988 22,041 49,609 71023 FICA 19,250 20,619 20,876 20,548 71028 Workers Compensation 313 502 493 350 71041 Allowances 3,614 3,600 3,530 3,600 71051 Non - Recurring Bonus - 16,673 16,462 - Total Personnel Services 338,051 421,789 366,442 406,874 7200 Supplies 72001 Office 8,117 11,000 9,800 11,000 72002 Postage 1,278 6,500 2,100 4,000 Total Supplies 9,395 17,500 11,900 15,000 7300 Maintenance 73041 Furniture & Fixtures 41 - - - 73042 Machinery & Equipment - - - 6,541 73046 Books 13,489 10,000 11,000 11,000 Total Maintenance 13,530 10,000 11,000 17,541 7400 Services 74001 Communication 679 - - - 74011 Equipment Rental - 18,000 - 17,000 74021 Special Services 60,912 34,000 34,000 34,000 74036 Advertising 19,684 19,000 21,026 24,100 74041 Travel & Reimbursables 2,913 2,300 4,500 - 74042 Education & Training 1,305 1,200 1,740 5,700 74051 Rents 10,722 9,730 10,722 13,722 74071 Association Dues 120 625 750 806 Total Services 96,335 84,855 72,738 95,328 7500 Sundry Charges 75051 Court Cost 1,074 2,500 1,000 1,500 Total Sundry & Other 1,074 2,500 1,000 1,500 Total Operating 458,385 536,644 463,080 536,243 8000 Capital Outlay 80001 Furniture & Equip <$5,000 84042 Machinery & Equipment 84047 Computer Software Total Capital Outlay 2,937 - - - - - - 6,500 21,366 2,937 - - 27,866 TOTAL DEPARTMENT $ 461,322 $ 536,644 $ 463,080 $ 564,109 117 CITY OF BAYTOWN PROGRAM SUMMARY 1171 COURT OF RECORD Program Description The Municipal Court of Record in the City of Baytown, Texas was created to provide a more efficient disposition of the cases arising in the municipality. The court has the same jurisdiction as the current municipal court has; however, it will also have civil jurisdiction for the current municipal ordinances pertaining to substandard buildings and junked vehicles. The Judicial division, Municipal Court division and the Marshal Program division perform their duties under the direction and control of the presiding judge in accordance with City Charter and State laws. Major Goals • Provide a fair, impartial system for timely adjudication of misdemeanor offenses within the jurisdiction of the Baytown Municipal Court. • Increase program productivity by effectively serving outstanding warrants through innovative measures. Major Objectives • Municipal Court Reorganization of staff and resources to optimize efficiencies and effectiveness. • Create standard operating procedures manual for the Municipal Court staff. • Implement new updates to Blackboard and provide advance training to staff. • Provide advance training for Brazos Ticket writer to Municipal Court staff. • As a Court of Record, we are going to continue to develop and update according to new laws. • Begin process of retention and update for files prior to 2007. * Started during Fiscal Year 2011 -12 Performance Measures 1. Marshal contacts per month 758 200 630 700 118 Actual Budget Estimated Projected Workload Measures 2010 -11 2011 -12 2011 -12 2012 -13 1. Warrants issued 10,138 11,000 11,610 12,100 2. Marshal contacts 9,106 15,000 7,600 8,000 3. Tickets Received 25,556 N /A* 20,326 26,500 4. Tickets Disposed 24,404 N /A* 25,810 25,000 * Started during Fiscal Year 2011 -12 Performance Measures 1. Marshal contacts per month 758 200 630 700 118 CITY OF BAYTOWN SERVICE LEVEL BUDGET 1171 COURT OF RECORD Actual Budget Estimated Adopted Acct# Acct Description 2010 -11 2011 -12 2011 -12 2012 -13 7100 Personnel Services 71002 Regular Wages $ 603,232 $ 621,125 $ 609,943 $ 638,243 71003 Part Time Wages 4,857 - - - 71009 Overtime 7,297 13,125 4,581 13,545 71021 Health & Dental Insurance 109,696 146,400 105,514 146,400 71022 TMRS 109,154 115,968 113,569 119,572 71023 FICA 44,311 47,891 46,524 47,426 71028 Workers Compensation 1,856 2,381 2,573 2,710 71041 Allowances 5,520 5,400 5,295 5,400 71051 Non - Recurring Bonus - 40,331 40,331 - Total Personnel Services 885,923 992,621 928,330 973,296 7200 Supplies 72001 Office 10,768 10,750 7,762 12,180 72002 Postage 15,111 16,575 18,000 18,000 72004 Printing 11,966 12,100 141100 21,000 72007 Wearing Apparel 373 630 550 630 72016 Motor Vehicle 4,597 8,800 4,624 5,000 72026 Cleaning & Janitorial 956 1,000 1,481 1,500 72041 Educational 441 700 555 405 Total Supplies 44,212 50,555 47,072 58,715 7300 Maintenance 73011 Buildings 8,999 2,300 2,300 2,000 73027 Heating & Cooling System - 6,000 6,000 6,000 73041 Furniture & Fixtures 12048 1,800 1,800 1,800 73042 Machinery & Equipment 971 1,300 1,690 2,300 73043 Motor Vehicle 2,821 1,200 1,200 4,000 Total Maintenance 13,839 12,600 12,990 16,100 7400 Services 74001 Communication 1,515 4,647 2,235 3,320 74002 Electric Service 15,530 50,000 142000 29,428 74011 Equipment Rental 14,402 16,000 9,307 14,957 74021 Special Services 302087 33,744 30,554 36,554 74026 Janitorial Services 8,272 92025 9,025 9,025 74041 Travel & Reimbursables 4,001 7,400 5,876 - 74042 Education & Training 2,282 1,950 22966 10,811 74071 Association Dues 1,927 1,550 1,445 1,465 Total Services 78,016 124,316 75,408 105,560 7500 Sundry Charges 75051 Court Cost 676 3,500 1,908 3,200 Total Sundry & Other 676 3,500 1,908 3,200 Total Operating 1,022,666 1,183,592 1,065,708 1,156,871 8000 Capital Outlay 80001 Furniture & Equip <$5,000 - 5,000 - - 84043 Motor Vehicle - - - 25,500 Total Capital Outlay - 5,000 - 25,500 TOTAL DEPARTMENT $ 1,0222666 $ 1,188,592 $ 1,065,708 $ 1,182,371 119 BAYTOWN S 120 CITY OF BAYTOWN SERVICE LEVEL BUDGET 11180 CITY FACILITIES This cost center provides funding to maintain City Hall. This budget includes utilities, rentals and equipment shared by all departments located in City Hall. Actual Budget Estimated Adopted kcct# Acct Description 2010 -11 2011 -12 2011 -12 2012 -13 7200 Supplies 72001 Office $ 10,260 $ 9,500 $ 9,500 $ - 72002 Postage 698 11172 1,172 - 72021 Minor Tools 25 - - - 72026 Cleaning & Janitorial 7,742 7,550 7,550 7,550 Total Supplies 18,725 18,222 18,222 7,550 7300 Maintenance 73011 Buildings 55,758 19,000 27,500 26,000 73027 Heating & Cooling System 20,522 17,500 17,500 17,500 73042 Machinery & Equipment - 3,000 3,000 3,000 Total Maintenance 76,280 39,500 48,000 46,500 7400 Services 74002 Electric Service 59,366 94,000 94,000 86,349 74005 Natural Gas 14,858 40,000 40,000 21,000 74011 Equipment Rental 41,861 26,000 26,000 - 74026 Janitorial Services 30,202 31,300 31,300 31,300 Total Services 146,287 191,300 191,300 138,649 Total Operating 241,292 249,022 257,522 192,699 8000 Capital Outlay 80001 Furniture & Equip <$5,000 - - 1,159 - 82011 Building & Improvements - - - 28,960 Total Capital Outlay - - 1,159 28,960 TOTAL DEPARTMENT $ 2411292 $ 249,022 $ 258,681 $ 221,659 121 CITY OF BAYTOWN SERVICE LEVEL BUDGET 1190 GENERAL OVERHEAD General overhead includes expenditures that are not directly associated with any other department within the General Fund. The major components are insurance, street lighting, funding for the merit pay plan, special programs and contingencies. Actual Budget Estimated Adopted Acct# Acct Description 2010 -11 2011 -12 2011 -12 2012 -13 7100 Personnel Services 80021 Special Programs - 1,356,140 71052 Salary Savings $ - $ (500,000) $ - $ (500,000) 71081 Retired Employee Benefits 1,300,320 1,497,625 1,508,550 1,550,925 1,451,140 Total Personnel Services 1,300,320 997,625 1,508,550 1,050,925 7200 Supplies 72001 Office 878 3,500 3,500 13,000 72002 Postage 87 500 100 1,672 72004 Printing 7,341 21400 2,800 6,300 Total Supplies 8,306 6,400 6,400 20,972 7400 Services 74001 Communication 359,616 392,732 392,732 404,514 74003 Street Lighting 769,757 1,012,956 9379963 1,000,000 74007 TWC Claims Paid 136,400 85,000 157,228 100,000 74011 Equipment Rental - - - 31,300 74021 Special Services 242,655 23,900 20,000 26,100 74029 Service Awards 48,913 19,200 19,200 19,200 74041 Travel & Reimbursables - 3,500 - - 74042 Education & Training 14,439 10,000 15,000 23,500 74055 EMS Transitional Costs - - - 212,537 74061 Demolition Of Structures - 20,000 - - 74071 Association Dues - 900 900 900 74210 General Liability Insurance 21,135 33,054 27,493 459708 74211 K -9 Insurance 3,104 3,200 2,820 2,382 74220 Errors & Omissions 42,976 54,988 52,564 63,275 74230 Law Enforcement Liability 379356 429078 42,078 47,958 74240 Auto Liability 96,004 117,128 112,042 131,494 74241 Auto Collision 64,004 100,214 101,485 104,965 74242 Auto Catastrophic 2,143 3,000 3,000 3,000 74271 Mobile & Portable Equipment 8,948 15,374 15,849 19,476 74272 Real & Personal Property 87,900 156,264 1641200 152,561 74277 Flood Insurance 579287 11,072 65,000 49,876 74280 Bonds 500 660 19575 2,500 74281 Employee Fraud 3,360 5,671 4,542 4,542 74290 Misc Liability - - 1,250 2,500 74295 Deductibles - 100,000 1509000 150,000 74999 Perf. Contract Energy Services 789909 60,000 81,277 83,715 Total Services 2,075,406 2,270,891 2,368,198 2,6829003 Total Operating 3,384,032 3,274,916 3,883,148 3,753,900 8000 Capital Outlay 80021 Special Programs - 1,356,140 1,391,140 483,000 81011 Signs - 10,000 10,000 10,000 82011 Building & Improvements - 50,000 50,000 50,000 122 Total Capital Outlay - 1,416,140 1,451,140 543,000 CITY OF BAYTOWN SERVICE LEVEL BUDGET 1190 GENERAL OVERHEAD Actual Budget Estimated Adopted Acct# Acct Description 2010 -11 2011 -12 2011 -12 2012 -13 9900 Contingencies /Other 99001 Contingencies 99002 Unforeseen/New Initiatives Total Contingencies TOTAL DEPARTMENT 40,000 40,000 40,000 300,000 300,000 300,000 340,000 340,000 340,000 $ 3,384,032 $ 5,031,056 $ 5,674,288 $ 4,636,900 123 CITY OF BAYTOWN PROGRAM SUMMARY 2000 POLICE Program Description Administration The Police Department is under the administration of the Chief of Police. Supporting the Police Chief is a staff that includes the following personnel. A) One Administrative Assistant B) One Corporal Position; Aid to the Chief C) One Assistant City Attorney; Legal Advisor D) Two Internal Affairs Investigators The rest of the Police Department is divided into three Bureaus. Each Bureau is led by an Assistant Chief. The Patrol Bureau is the central provider of basic uniform police services for the City of Baytown. This bureau is the largest and most visible bureau in the Police Department, and normally the first to respond to calls from the public. The Patrol Bureau also oversees C.M.V. (Commercial Motor Vehicle), Canine Support; School Resource Officers, and the HOT SPOT Team. The Support Bureau is responsible for all support functions of the Police Department. The support functions are divided into three divisions: A) The Investigations Division B) The Jail/Detention Division C) The Support Services Division The Community Services Bureau is a conduit between the Police Department and the Public. This bureau is also responsible for in- service and enhanced police training. Programs in the Community Services Bureau include Crime Prevention, DARE, Crime Stoppers, Neighborhood Watch Programs, Citizens Police Academy and the Baytown Police Academy. Major Goals of the Police Department • Detect and apprehend those involved in criminal activities in the City of Baytown. • Provide quality written reports and records of all incidents investigated. • Conduct thorough follow up criminal investigations to enhance the certainty of successful prosecutions. • Reduction of crime through community involvement. • More actively solicit information and ideas from the public. • Promote Baytown Crime Stoppers as well as the Campus Crime Stoppers programs. 124 • Promote community involvement in the Citizens Police Academy and Alumni programs. • Reduce complaints against officers by conducting thorough internal affairs investigations. • Thoroughly investigate all complaints against Department personnel in a timely manner. • Increase efficiency in the jail relating to in processing and releases of persons and their property. • Increased enforcement of commercial vehicles through the CMV /Traffic Enforcement Unit. • Continue to move forward with technology, which assists in processing, identifying and accessing criminal information. • Develop a higher degree of expertise of Detectives in the investigation of criminal offenses through updated and advanced training. • Emphasize and encourage better and more thorough crime scene investigation and physical evidence collection to facilitate identifying the actor or what actually occurred. • Increase the pressure on narcotics users, sellers and distributors through proactive enforcement and prosecution. • Improve on career development and the quality of police supervision. • Update policies and procedures to meet the standards of Best Practices as outlined by the State of Texas. Major Objectives of the Police Department • Always striving to enhance good public relations by exhibiting the heart of a servant to the public whom we have sworn "To Serve and Protect". • Protect lives and property of all citizens equally, with our own lives if necessary, until justice prevails. • Patrol the City with a positive attitude and a determined focus toward deterring and detecting crimes, and apprehending those who commit those crimes. • Respond appropriately and professionally to all calls for police services. • Utilize and be receptive to new techniques and methods of investigations by encouraging innovative and proactive thinking of the investigators. 2000 POLICE • Reduction of the fear of crime, assisted by all • Provide a more secure environment for the Citizens officers in the Department. of Baytown and to enhance the quality of life in our • Improvement of the Department image in the City. community. • Interface with the community and encourage the • To raise awareness among the criminal element that various community organizations to participate in crime will never be tolerated here and such acts will the effort against criminal activity. result in swift apprehension and vigorous prosecution. Actual Budget Estimated Projected Workload Measures 2010 -11 2011 -12 2011 -12 2012 -13 1. Calls for Service 48,861 47,033 46,175 49,000 2. Offense Reports Written 15,609 15,554 15,101 16,000 3. Prisoners Processed 6,372 7,123 6,806 7,100 4. Accident Reports 1,930 1,868 1,899 2,100 5. Total IA Complaints 30 27 31 35 6. Offenses Cleared 870 855 825 900 7. UCR Crimes 4,137 3,948 3,799 4,000 8. Number of Violent Crimes (UCR) 300 218 209 250 9. Cases Inactivated 3,606 3,473 3,311 3,600 10. Cases Unfounded 13 17 20 25 11. Public Information Requests N/A N/A 2,010 2,020 Performance Measures 1. Citations Issued 12,223 13,850 13,613 14,000 2. County Misdemeanor Charges 1,242 1,506 1,464 1,500 3. Felony Charges 777 778 769 775 4. Local Warrant Arrests 2,034 2,161 2,057 2,100 5. Illegal Drugs Seized 56.8 lbs. 170 lbs. 181.5 lbs. 120 lbs. 125 126 CITY OF BAYTOWN SERVICE LEVEL BUDGET 2000 POLICE Actual Budget Estimated Adopted Acct# Acct Description 2010 -11 2011 -12 2011 -12 2012 -13 7100 Personnel Services 71002 Regular Wages $ 9,466,360 $ 9,785,596 $ 9,598,419 $ 10,263,230 71003 Part Time Wages 12,362 - 5,703 - 71009 Overtime 401,304 428,439 419,873 462,723 71011 Extra Help/Temporary 7,941 - - - 71021 Health & Dental Insurance 1,285,391 1,647,900 1,365,951 1,701,900 71022 TMRS 1,776,521 1,853,219 1,832,267 1,952,550 71023 FICA 710,899 756,623 753,050 763,664 71028 Workers Compensation 118,554 162,623 161,169 198,127 71041 Allowances 7,830 7,800 7,651 7,800 71051 Non - Recurring Bonus - 636,031 636,031 - 71091 Personnel Services Reimbursed (12,371) - (307) - Total Personnel Services 13,774,791 15,278,231 14,779,807 15,349,994 7200 Supplies 72001 Office 29,046 29,269 30,000 29,269 72002 Postage 7,832 8,500 8,000 8,500 72004 Printing 6,532 5,698 5,700 5,698 72005 Animal Feed 1,785 22125 2,100 2,125 72006 Clothing Allowance 19,992 22,200 22,200 24,000 72007 Wearing Apparel 84,070 91,107 88,732 101,739 72016 Motor Vehicle 566,206 697,200 647,000 697,200 72021 Minor Tools 18,038 24,140 24,200 58,807 72026 Cleaning & Janitorial 11,766 12,491 13,395 13,791 72032 Medical 441 930 1,000 930 72036 Identification 30,028 32,162 32,448 35,143 72041 Educational 33,452 14,063 14,063 92,595 72061 Meeting Supplies 8,503 9,000 11,000 9,400 Total Supplies 817,691 948,885 899,838 1,079,197 7300 Maintenance 73001 Land 13,926 13,432 14,030 18,932 73011 Buildings 36,046 43,900 43,000 52,910 73027 Heating & Cooling System 922 14,683 13,500 18,446 73041 Furniture & Fixtures 28,089 3,986 5,000 3,986 73042 Machinery & Equipment 63,288 38,377 40,320 48,069 73043 Motor Vehicles 188,990 180,000 185,000 180,000 73046 Books 2,503 2,956 2,850 2,956 73053 Vehicle Repair - Collision 44,873 9,000 75,000 9,000 Total Maintenance 378,637 306,334 378,700 334,299 7400 Services 74001 Communication 9,373 9,572 9,500 10,185 74002 Electric Service 109,209 169,017 137,500 183,648 74004 Water & Sewer - - - 1,200 74005 Natural Gas 4,917 10,854 5,500 7,768 74011 Equipment Rental 16,630 19,416 16,885 24,512 74021 Special Services 10,054 16,827 15,900 16,827 74026 Janitorial Services 27,354 28,609 28,750 43,147 74031 Wrecker Service 4,965 6,600 5,600 6,600 CITY OF BAYTOWN SERVICE LEVEL BUDGET 2000 POLICE Actual Budget Estimated Adopted Acct# Acct Description 2010 -11 2011 -12 2011 -12 2012 -13 74036 Advertising 74041 Travel & Reimbursables 74042 Education & Training 74045 In -State Investigative Travel 74047 Support Of Prisoners 74071 Association Dues 74082 Confidential 74123 Instructor Fees 60,002 Total Services 7500 Sundry Charges 75061 Medical - Preemployment 75064 Medical Services 9,783 Total Sundry Charges Total Operating 8000 Capital Outlay 80001 Furniture & Equip <$5,000 82011 Building & Improvements 84042 Machinery & Equipment 84043 Motor Vehicles Total Capital Outlay 9000 Other Financing Uses 91351 To Capital Improvement Program Total Other Financing Uses TOTAL DEPARTMENT 3,282 3,500 3,250 3,500 29,685 36,959 36,440 - 49,746 41,821 43,841 102,925 - 4,276 2,800 4,276 60,002 62,562 62,500 62,562 2,966 5,734 5,515 6,294 9,783 13,000 13,000 13,000 - - - 1,875 337,966 428,747 386,981 488,319 2,600 3,900 3,200 3,900 5,824 7,000 6,000 4,471 8,424 10,900 9,200 8,371 15,317,509 16,973,097 16,454,526 17,260,180 7,189 11,720 11,720 19,700 - - - 26,500 86,914 87,655 100,000 114,004 172,703 239,200 226,750 284,500 266,806 338,575 338,470 444,704 294,000 - - - 294,000 - - - $ 15,878,315 $ 17,311,672 $ 16,792,996 $ 17,704,884 127 CITY OF BAYTOWN PROGRAM SUMMARY 2020 FIRE Program Description The Baytown Fire Department is an all- hazard risk management agency that consists of four major divisions: Administrative /Support, Operations, Prevention, and Training/Homeland Security. The Administrative /Support Services Division is responsible for organizing and directing the activities of the Baytown Fire Department. The Division provides strategic leadership and administrative support to the Department and ensures the citizens of Baytown receive effective fire and emergency service delivery. Fire Administration provides procurement, researches and analyzes performance and planning data, produces strategic and operational plans, plans and oversees construction of new and replacement facilities; analyzes operations for cost effectiveness, represents the department with government entities and other operating units, processes fire and EMS reports, and provides administrative and personnel support to all fire personnel. The Administrative staff coordinates with Human Resources for the recruitment and advancement of Fire Department personnel. Additionally, Administration establishes reviews, publishes and updates operational procedures and directives. The purpose of the Baytown Fire Department is to provide high quality, high value emergency and non - emergency services in a prompt, professional, compassionate manner and provide public education on fire and life safety issues. The Operations Division personnel provide the following services: fire and life safety education, fire suppression, emergency medical services, homeland security preparation and response, hazardous materials responses, technical rescue services, water rescue services and a variety of other emergency and non - emergency services. The division provides fire protection and medical first responder service to over seventy thousand citizens with a service coverage area of over 34 square miles. Additionally, the division operates two Special Operations Units; a Hazardous Materials Response Team, and a Technical Rescue Team, with the HazMat having its own specialized response apparatus and equipment. The Fire Prevention Division is primarily responsible for community risk reduction. The Division delivers public education, fire investigations, code inspections of public and mercantile buildings, plans review, and code enforcement. The Division provides significant interface with other city, county, and governmental agencies. They ensure compliance with all fire and life safety codes. Properties that are inspected can range from day care 128 centers, to assisted living facilities, schools, restaurants and other businesses. Additionally, some items that are inspected include fire extinguishers, fire protection sprinkler systems, fire suppression systems, fire alarm systems, and occupant loads. The overall objective of the Prevention Division is to inspect all commercial occupancies to reduce incidents of unintentional injuries and property loss from fire or other hazards, while simultaneously heightening the life safety awareness of our citizens. The Training/Homeland Security Division has the primary responsibility for critical issues dealing with terrorism, both domestic and foreign and interfaces with Federal, State, County and industrial leaders throughout the City of Baytown area to assess current threats and to stay apprised of Homeland Security issues. Special Services include the management of our Regional Hazardous Materials Program as well as confined space, high angle, water rescue and the EMS First Responder Program. The Division is responsible for the development and management of all training needs and works closely with all other divisions to ensure we meet the departmental training needs. Major Goals • Prevent all fire deaths. • Prevent property losses from fire. • Prevent death from sudden cardiac arrest. • Prevent death from medical emergencies. • Prevent damage to the environment. • Prevent damage from natural disasters. • Prevent damage from man-made disasters. • Prevent negative economic community impact. • Prevent acts of terrorism within the community. Major Objectives • Involve all personnel in all aspects of life and fire safety at their locations. • Involve the community in neighborhood targeted life and fire safety programs. • Establish manageable performance based accountability systems at all levels of the department. • Provide manageable emergency response based on national standards of care. • Provide cost efficient and effective service based on NFPA 1710, ISO, and community expectations. • Aggressively deliver community risk reduction life and fire safety education to the community. • Aggressively work to prevent hazardous conditions. • Consistently respond promptly to all requests for emergency services. • Consistently ensure our actions are safe, professional, efficient and effective. 2020 FIRE • Actively coordinate our service with other agencies in the region. Actively seek to provide other community services within the scope of our mission. • Provide WMD /CBRNE/HazMat services to the community and region. Workload Measures 1. Fire Responses 2. Medical Responses 3. HazMat1WMD Responses 4. Continuing Education (hours) 5. Plans Reviews 6. Code Inspections 7. Public Education Programs 8. BEAT Alley Program Performance Measures • Obtain International Accreditation for the Department. • Obtain an ISO rating of 1 for the Department. Actual Budget Estimated Projected 2010 -11 2011 -12 2011 -12 2012 -13 1. NFPA 1710 percentage of total incidents within a five minute response time for Initial Unit (includes one minute for turnout time) 2. NFPA 1710 percentage of total incidents within a nine minute response time for a full first alarm response 3. NFPA 1710 percentage of total incidents within a five minute response time for First Responder at an emergency medical incident 4. Civilian Injuries 5. Loss to Total Value Ratio 6. Civilian Fire Deaths 7. Investigations 8. Commercial Fires with Loss > $75,000 9. Residential Fires with a Loss > $25,000 10. Operate within budget constraints 68.73% 12439 1,800 1,596 1,600 75% 3484 3,300 3,700 3,500 55.64% 315 325 340 325 5 13,158 9,600 14,958 14,500 1 362 585 362 396 74 815 1,826 1,571 1,648 Adults 1,392 1,642 1,392 1,442 Children 1,012 547 1,417 12442 Faculty 785 785 1,049 1,086 Students 10,903 10,903 10,690 10,903 1. NFPA 1710 percentage of total incidents within a five minute response time for Initial Unit (includes one minute for turnout time) 2. NFPA 1710 percentage of total incidents within a nine minute response time for a full first alarm response 3. NFPA 1710 percentage of total incidents within a five minute response time for First Responder at an emergency medical incident 4. Civilian Injuries 5. Loss to Total Value Ratio 6. Civilian Fire Deaths 7. Investigations 8. Commercial Fires with Loss > $75,000 9. Residential Fires with a Loss > $25,000 10. Operate within budget constraints 68.73% 85% 69.65% 70% 82.35% 75% 86.36% 82% 54.92% 70% 55.64% 60% 6 5 4 5 5.28% 8% 3.78% 5.5% 1 0 1 0 72 74 96 118 2 2 1 2 12 12 9 12 100% 100% 100% 100% 129 CITY OF BAYTOWN SERVICE LEVEL BUDGET 2020 FIRE Actual Budget Estimated Adopted Acct# Acct Description 2010 -11 2011 -12 2011 -12 2012 -13 7100 Personnel Services 71002 Regular Wages $ 6,519,666 $ 7,198,800 $ 7,012,303 $ 7,559,652 71003 Part Time Wages 1,237 6,500 6,500 24,688 71009 Overtime 381,490 340,830 340,350 342,476 71021 Health & Dental Insurance 850,110 1,052,250 880,161 1,065,975 71022 TMRS 1,246,617 1,371,613 1,347,408 1,442,231 71023 FICA 498,851 570,643 554,300 573,831 71028 Workers Compensation 72,443 110,491 112,260 137,369 71041 Allowances 25,864 25,800 25,303 25,800 71051 Non - Recurring Bonus - 473,172 469,172 - Total Personnel Services 9,596,278 11,150,099 10,747,757 11,172,022 7200 Supplies 72001 Office 8,579 8,100 7,914 8,100 72002 Postage 918 800 612 800 72004 Printing 273 1,000 650 1,000 72006 Clothing Allowance 3,532 3,840 3,775 3,840 72007 Wearing Apparel 92,384 124,855 123,853 144,997 72016 Motor Vehicle 117,697 137,336 131,111 137,336 72021 Minor Tools 13,878 13,975 13,623 13,975 72026 Cleaning & Janitorial 8,004 9,098 8,975 9,098 72031 Chemical 7,968 11,796 9,913 11,796 72032 Medical 1,297 2,150 2,125 3,580 72036 Identification 45 600 370 600 72041 Educational 20,659 17,417 17,358 25,511 Total Supplies 275,234 330,967 320,279 360,633 7300 Maintenance 73001 Land 4,580 5,821 5,407 5,821 73011 Buildings 46,867 25,402 49,131 43,950 73027 Heating & Cooling System 4,189 6,750 8,860 6,750 73041 Furniture & Fixtures 116 2,000 1,893 2,000 73042 Machinery & Equipment 27,062 37,634 33,517 41,004 73043 Motor Vehicles 170,070 144,188 165,291 1642188 Total Maintenance 252,884 221,795 264,099 263,713 7400 Services 74001 Communication 3,465 4,161 2,472 4,161 74002 Electric Service 61,497 70,023 80,914 70,023 74005 Natural Gas 10,979 25,459 18,921 19,000 74011 Equipment Rental 3,131 4,000 3,600 4,000 74021 Special Services 7,152 3,785 166,010 3,785 74026 Janitorial Services 7,444 7,445 7,444 7,445 74041 Travel & Reimbursables 19,715 22,272 21,725 - 74042 Education & Training 21,913 25,454 26,796 47,726 74051 Rents 4,297 4,420 4,297 4,420 74071 Association Dues 42239 4,060 4,022 4,060 Total Services 143,832 1712079 336,201 164,620 130 CITY OF BAYTOWN SERVICE LEVEL BUDGET 2020 FIRE Actual Budget Estimated Adopted Acct# Acct Description 2010 -11 2011 -12 2011 -12 2012 -13 7500 Sundry Charges 75001 Contributions 612 540 180 540 Total Sundry Charges 612 540 180 540 Total Operating 10,268,840 11,874,480 11,668,516 11,961,528 8000 Capital Outlay 80001 Furniture & Equip <$5,000 113,648 11,800 11,012 56,735 82011 Building & Improvements 10,550 10,000 111290 10,000 83027 Heating & Cooling System - - - - 84041 Furniture & Fixtures - - - 80,600 84043 Motor Vehicles - - - 38,132 84042 Machinery & Equipment 37,238 95,650 87,550 155,136 84045 Radio & Testing Equipment - 55,000 55,000 27,000 84061 Other Equipment 12,640 25,750 25,750 21,750 86011 Capital Lease Payments 140,762 140,762 140,762 140,762 Total Capital Outlay 314,838 338,962 331,364 530,115 9000 Other Financing Uses 91351 To Capital Improvement Program 406,000 - - - Total Other Financing Uses 406,000 - - - TOTAL DEPARTMENT $ 10,989,678 $ 12,213,442 $ 11,999,880 $ 12,491,643 131 CITY OF BAYTOWN PROGRAM SUMMARY 12025 COMMUNICATIONS Program Description The Communications Department is a consolidated communications center responsible for dispatching all critical services provided by the City of Baytown. The Department serves as the telecommunications interface between the public and all emergency services (Police, Fire and EMS), as well as General Governmental services. The telecommunicators maintain excellent customer service while communicating with the public and public safety responders. Major Goals • Improve the productivity, efficiency, and delivery of the Department's customer service. • Improve interdepartmental communications. • Improve productivity and efficiency of 9 -1 -1 telecommunications operations. • Improve accountability of public safety and code enforcement personnel in the field. • Achieve Intermediate and Advanced Telecommunicator TCLEOSE certifications for all eligible telecommunicators. Major Objectives • Improve customer service systems for internal and external customers. • Create methods to improve departmental operating efficiency. • Improve public awareness of emergency communications services. • Complete performance design parameters for 9 -1 -1 center to enable architectural and engineering drawings to be completed. • Seek grants, awards, and other funding opportunities for Communications resources. • Increase training opportunities for all telecommunicators. *Statistics unavailable. 132 Actual Budget Estimated Projected Workload Measures 2010 -11 2011 -12 2011 -12 2012 -13 1. 9 -1 -1 Calls Received 59,416 57,350 65,222 71,595 2. Non - Emergency Calls Handled * * 198,925 218,364 3. Calls for Service Dispatched 61,075 * 57,748 58,506 *Statistics unavailable. 132 CITY OF BAYTOWN SERVICE LEVEL BUDGET 2025 COMMUNICATIONS Actual Budget Estimated Adopted kcct# Acct Description 2010 -11 2011 -12 2011 -12 2012 -13 7100 Personnel Services 71002 Regular Wages $ 694,417 $ 728,421 $ 697,355 $ 799,871 71003 Part Time Wages 8,884 10,500 10,254 10,598 71009 Overtime 62,648 57,400 56,054 55,184 71021 Health & Dental Insurance 99,267 183,000 97,936 192,150 71022 TMRS 136,138 142,469 136,975 149,952 71023 FICA 56,316 59,929 58,039 60,798 71028 Workers Compensation 1,633 1,478 1,485 1,109 71051 Non - Recurring Bonus - 51,684 51,684 - Total Personnel Services 1,059,303 1,234,881 1,109,782 1,269,662 7200 Supplies 72001 Office 1,100 900 745 850 72002 Postage 74 150 230 300 72004 Printing 334 800 507 600 72016 Motor Vehicle 2,619 - - - 72021 Minor Tools 2,388 700 588 800 72045 Computer Software Supply 410 - - - Total Supplies 6,925 2,550 2,070 2,550 7300 Maintenance 73011 Buildings 6,863 - 1,150 - 73041 Furniture & Fixtures 201 - - - 73042 Machinery & Equipment 2,657 10,800 - 3,000 73043 Motor Vehicles 63 - - - 73045 Radio & Testing Equipment 36,030 - - - Total Maintenance 45,814 10,800 1,150 3,000 7400 Services 74001 Communication 1,229 2,520 2,092 1,000 74002 Electric Service 3,569 - - - 74011 Equipment Rental 88,177 171,360 132,081 - 74041 Travel & Reimbursables 3,199 3,600 2,824 - 74042 Education & Training 809 12,000 10,800 9,000 74071 Association Dues 552 500 610 500 Total Services 97,535 189,980 148,407 10,500 Total Operating 1,209,577 1,438,211 1,261,409 1,285,712 8000 Capital Outlay 80001 Furniture & Equip <$5,000 3,000 3,000 2,732 3,000 84045 Radio &Testing Equipment 25,890 - - - Total Capital Outlay 28,890 3,000 2,732 3,000 TOTAL DEPARTMENT $ 1,238,467 $ 1,441,211 $ 1,264,141 $ 1,288,712 133 BAYTOWN S 134 CITY OF BAYTOWN PROGRAM SUMMARY 12030 EMERGENCY MANAGEMENT Program Description The Office of Emergency Management coordinates all City -wide planning, preparation, mitigation, and response for major incidents, disasters, and homeland security issues. It also manages and co- chairs, with industry, the Local Emergency Planning Committee (LEPC) a Superfund Amendments and Reauthorization Act (SARA) mandated community hazardous materials planning, community education, and information committee. Emergency Management is responsible to coordinate FEMA and Homeland Security Grants, pre -and post - disaster federal and state funding, and facility hardening projects. The ASK BAYTOWN INFOLINE, the INFOWEB, and 5311 is operated and managed by OEM and is a multi -media portal for citizen questions, concerns or complaints. The Functional Needs Registry, Texas 211, routes all of our citizens for emergency evacuations to the Baytown 5311 Customer Services Representatives to validate and coordinate medical special needs evaluations and evacuations. Emergency Management also operates, manages and maintains the federally licensed AM 1610 Emergency Radio System and the Community Chemical Emergency Warning Siren System. Additionally, in 2011 the City Council passed an ordinance regulating all facilities in which 3 or more people reside and receive care. Emergency Management is the regulating authority and conducts comprehensive reviews of these facilities and helps them create and maintain mandatory emergency plans for their residents. Major Goals • Improve the productivity, efficiency, and delivery of the Department's customer service. • Improve citizen issues, concerns and complaint management and tracking. • Improve Disaster Planning and preparation of City Staff & departments. • Coordinate City-Wide facility hardening. • Begin hardening of City Facilities prior to Hurricane Season 2012 as funds become available. • Improve community disaster readiness and resilience. • Improve /upgrade Public Emergency Warning System. • Provide for First Responder Deployment post - disaster. Major Objectives • Improve customer service systems for internal and external customers. • Create methods to improve departmental operating efficiency. • Improve community emergency information services. • Manage the use and improve City Management access to citizen issue status and tracking (GovQA). • Complete COOP planning and create City -Wide pandemic plan. • Complete the total replacement of all AM 1610 radio transmitters, towers, and infrastructure. • Deliver at least 2 quality CERT programs annually. • Manage and provide for CERT continuing education and training opportunities. • Deliver at least two major community -wide disaster preparedness outreach programs. • Update and maintain City Basic Emergency Management Plan. • Maintain personnel competence and currency through providing and facilitating continuing education. • Maintain and Improve Employee Disaster Staging Plan. • Improve Web Page and manage social media information sharing with community • Validate and correct Texas 211 Special Needs Evacuation Registry prior to Hurricane Season 2012. • Seek Grants, Awards, and other funding opportunities for Emergency Management. • Automate Resident Evacuation Registration using RFID tags. Workload Measures Actual 2010 -11 Budget 2011 -12 Estimated 2011 -12 Projected 2012 -13 1. Percent Warning Sirens Operational 24/7 0% 97% 97% 97% 2. CERT Training Classes Delivered 2 5 5 5 3. Residents Attending Community Outreach/Education 500 3,500 3500 4000 4. 5311 Resident Questions Resolved within 24 hrs 50% 85% 85% 85% 5. GovQA Resident Issues Completed within 10 days 50% 85% 85% 85% 6. State Emergency Planning Classification Advanced Advanced Advanced Advanced 7. Custodial Care facilities with Permits N/A 30 30 35 135 CITY OF BAYTOWN SERVICE LEVEL BUDGET 2030 EMERGENCY MANAGEMENT Actual Budget Estimated Adopted Acct# Acct Description 2010 -11 2011 -12 2011 -12 2012 -13 7100 Personnel Services 71002 Regular Wages 71009 Overtime 71021 Health & Dental Insurance 71022 TMRS 71023 FICA 71028 Workers Compensation 71051 Non - Recurring Bonus 14,832 Total Personnel Services 7200 Supplies 72001 Office 72002 Postage 72004 Printing 72007 Wearing Apparel 72011 Disaster Supplies 72016 Motor Vehicle 72021 Minor Tools 72026 Cleaning & Janitorial 72041 Educational 72045 Computer Software Supply 72061 Meeting Supplies 1,500 Total Supplies 7300 Maintenance 73001 Land 73011 Buildings 73027 Heating & Cooling System 73039 Miscellaneous 73041 Furniture & Fixtures 73042 Machinery & Equipment 73043 Motor Vehicles 73045 Radio & Testing Equipment 73048 Signal Systems Total Maintenance 7400 Services 74001 Communication 74002 Electric Service 74005 Natural Gas 74011 Equipment Rental 74020 Outside Contracts 74021 Special Services 74026 Janitorial Services 74041 Travel & Reimbursables 74042 Education & Training 136 $ 214,395 $ 227,246 $ 227,814 $ 234,888 867 5,000 3,023 3,863 30,208 45,750 36,191 45,750 36,727 42,106 42,293 43,429 14,832 17,446 17,425 17,123 244 336 320 306 - 14,615 14,615 - 297,273 352,499 341,681 345,359 4,774 7,500 7,600 7,600 762 700 1,200 1,200 2,754 2,700 2,700 2,700 402 750 750 750 12,049 9,500 11,000 12,000 3,671 8,000 6,000 6,000 2,006 3,000 3,000 3,000 314 1,500 1,500 1,500 3,099 3,600 4,000 4,000 5,700 6,000 6,000 6,000 1,263 1,500 1,500 1,500 36,794 44,750 45,250 46,250 2,851 4,025 4,025 4,025 14,712 8,000 55,170 6,500 3,632 2,500 2,500 2,500 382 2,500 2,500 2,500 597 1,000 1,000 1,000 12,069 9,500 7,000 6,500 10,512 7,500 7,500 7,000 - 1,000 2,000 2,000 84 2,500 2,500 11,500 44,839 38,525 84,195 43,525 25,779 31,000 33,000 33,000 11,326 15,920 15,920 15,920 206 1,000 1,000 1,000 5,919 7,000 7,000 7,000 54,473 58,000 58,000 58,000 3,940 6,475 6,475 6,475 5,434 7,200 7,200 7,200 8,264 13,000 13,000 - 1,416 1,950 1,950 15,190 CITY OF BAYTOWN SERVICE LEVEL BUDGET 2030 EMERGENCY MANAGEMENT Actual Budget Estimated Adopted Acct# Acct Description 2010 -11 2011 -12 2011 -12 2012 -13 74071 Association Dues 370 1,050 1,050 1,050 74210 General Liability Ins 63 82 82 - 74220 Errors & Omissions 104 117 117 - 74281 Employee Fraud 11 7 7 - Total Services 117,305 142,801 144,801 144,835 Total Operating 496,211 578,575 615,927 579,969 8000 Capital Outlay 80001 Furniture & Equip <$5,000 5,738 4,750 4,750 - 84042 Machinery & Equipment - - - 80,000 86011 Capital Lease Payment 22,455 22,455 22,455 221,455 Total Capital Outlay 28,193 27,205 27,205 102,455 9000 Other Financing Uses 91351 To Capital Improvement Program 2,500 - - 49,170 Total Other Financing Uses 2,500 - - 49,170 TOTAL DEPARTMENT $ 526,904 $ 605,780 $ 643,132 $ 731,594 137 CITY OF BAYTOWN PROGRAM SUMMARY 2040 EMERGENCY MEDICAL SERVICES Program Description The Emergency Medical Services Division is responsible for responding to calls for assistance in the event of injury or medical emergencies. These include on scene stabilization and transport to proper medical facilities. Care given to patients ranges from basic first aid to advanced life support measures. In May 2006 the Baytown Fire Control Prevention and EMS Tax District was established. This enables Emergency Medical Services Division to update ambulances, equipment and other essential items until the year 2010. Major Goals • Provide prompt, efficient out of hospital care to the level required to reduce pain and suffering. • Stabilize any patient to the degree necessary to provide safe, rapid transport to the appropriate medical facility. Major Objectives • Respond to and arrive at the scene of a call for medical assistance in less than nine minutes ninety percent of the time. • Provide treatment and stabilization at the scene in fifteen minutes or less for trauma patients and thirty minutes or less for medical patients. • Provide the receiving facility a complete assessment of patient condition and care given at the scene. • Provide continued monitoring of patient condition and additional treatment as needed during transport. • Maintain patient billing records and accurately bill and collect user fees, maintaining a non - adjusted collection rate of fifty -two percent. Workload Measures Actual 2010 -11 Budget 2011 -12 Estimated 2011 -12 Projected 2012 -13 1. Number of Responses 8,087 8,110 8,100 8,181 2. No Transport / Patient Refusal 2,799 2,800 2,800 2,883 3. Patient Transports 5,222 5,000 5,300 5,298 4. Call Load Per Day 22 22 22 22 Performance Measures 1. Treatment within 15 -30 minutes 98% 90% 96% 90% 2. Response Time All Calls < 9 Minutes 94% 90% 90% 90% 3. Collection Ratio (All Receivables) 56% 55% 56% 56% 138 CITY OF BAYTOWN SERVICE LEVEL BUDGET 2040 EMERGENCY MEDICAL SERVICES Actual Budget Estimated Adopted Acct# Acct Description 2010 -11 2011 -12 2011 -12 2012 -13 7100 Personnel Services 71002 Regular Wages $ 1,120,351 $ 1,138,517 $ 1,136,182 $ 1,306,839 71003 Part Time Wages 16,195 24,615 24,615 25,353 71009 Overtime 228,723 191,928 191,950 216,968 71021 Health & Dental Insurance 179,304 219,600 196,272 247,050 71022 TMRS 242,677 241,210 241,147 277,211 71023 FICA 98,544 102,074 101,642 110,381 71028 Workers Compensation 20,877 20,345 18,423 221244 71051 Non - Recurring Bonus - 87,713 87,713 - Total Personnel Services 1,906,671 2,026,002 1,997,944 2,206,046 7200 Supplies 72001 Office 3,545 3,000 3,000 3,000 72002 Postage 4,905 7,000 6,500 7,000 72004 Printing 3,248 4,000 4,000 4,000 72007 Wearing Apparel 3,731 4,900 4,900 5,945 72016 Motor Vehicle 55,712 70,000 58,000 82,500 72021 Minor Tools 177 250 4,750 2,250 72026 Cleaning & Janitorial 1,134 1,800 1,800 1,800 72032 Medical 98,520 83,299 95,799 93,299 72045 Computer Software Supplies 200 200 200 200 Total Supplies 171,172 174,449 178,949 199,994 7300 Maintenance 73011 Buildings 4,007 7,500 3,500 5,500 73027 Heating & Cooling System - 600 600 600 73041 Furniture & Fixtures 180 500 500 500 73042 Machinery & Equipment 1,343 1,500 3,500 1,500 73043 Motor Vehicles 11,451 5,000 2,500 5,000 Total Maintenance 16,981 15,100 10,600 13,100 7400 Services 74001 Communication 1,307 - - - 74002 Electric Service 4,528 6,400 6,400 6,400 74005 Natural Gas 456 800 800 1,000 74021 Special Services 6,300 8,500 8,500 8,500 74032 Computer Programming - - - 1,950 74041 Travel & Reimbursables 3,120 4,300 4,300 - 74042 Education & Training 4,409 4,695 4,695 9,190 74071 Association Dues 2,454 3,195 3,195 3,195 Total Services 22,574 27,890 27,890 30,235 Total Operating 2,117,398 2,243,441 2,215,383 2,449,375 8000 Capital Outlay 80001 Furniture & Equipment < $5,000 - - - 9,625 84045 Radio & Testing Equipment - - - 4,500 86011 Capital Lease Payments 23,319 - - - Total Capital Outlay 23,319 - - 14,125 TOTAL DEPARTMENT $ 2,140,717 $ 2,243,441 $ 2,215,383 $ 2,463,500 139 CITY OF BAYTOWN PROGRAM SUMMARY 13000 PUBLIC WORKS ADMINISTRATION Program Description The administrative support staff maintains service and maintenance records for Public Works/Utilities. The support staff is also responsible for handling all personnel related duties such as time keeping, payroll data forms, workers compensation, and all clerical related duties necessary for the Director of Public Works and both Assistant Directors. The staff responds to residents' needs both in person and by telephone; and maintains excellent customer service. The support staff is responsible for dispatching work orders to the field crews via radio and also acts as a liaison among the field crews, citizens and supervisors. The support staff ensures all purchases made are in compliance with the budget as well as monitoring contracts to ensure expenditures does not exceed contract amounts. Major Goals • Respond to citizen concerns and dispatch to the appropriate division within a reasonable time frame. • Maintain excellent service to the citizens when they come to Public Works or call on the telephone. Major Objectives • Provide accurate and complete information to citizens calling Public Works. • Accurately enter payroll data for all Public Works employees. • Monitor customer satisfaction reports and provide above average customer service at all levels. Workload Measures Actual 2010 -11 Budget 2011 -12 Estimated 2011 -12 Projected 2012 -13 1. Telephone Calls 30% 30% 30% 30% 2. Dispatch calls routed to proper division. 30% 30% 20% 30% 3. Assist Citizens or Employees 40% 40% 40% 40% 4. Accountability /recordable work time 100% 100% 100% 100% Performance Measures 1. Customer dissatisfaction reports 5% 5% 5% 5% 2. Answering telephone calls on first ring 95% 95% 95% 95% 3. Accurate information to citizens 95% 95% 95% 95% 140 CITY OF BAYTOWN SERVICE LEVEL BUDGET 3000 PUBLIC WORKS ADMINISTRATION Actual Budget Estimated Adopted Acct# Acct Description 2010 -11 2011 -12 2011 -12 2012 -13 7100 Personnel Services 71002 Regular Wages $ 174,192 $ 179,091 $ 183,529 $ 189,245 71009 Overtime 1,091 2,992 2,992 3,082 71021 Health & Dental Insurance 26,524 36,600 25,281 36,600 71022 TMRS 32,524 33,664 34,788 35,659 71023 FICA 13,161 13,980 14,243 14,303 71028 Workers Compensation 216 260 272 251 71041 Allowances 5,497 3,600 3,530 3,600 71051 Non - Recurring Bonus - 11,707 11,707 - Total Personnel Services 253,205 281,894 276,342 282,740 7200 Supplies 72001 Office 13,681 16,000 16,000 16,000 72002 Postage 490 3,500 2,000 2,000 72007 Wearing Apparel 118 - - - 72021 Minor Tools 76 - - - 72026 Cleaning & Janitorial 9,591 9,000 9,000 9,000 72032 Medical 30 400 400 400 72041 Educational 129 1,250 1,250 1,250 Total Supplies 24,115 30,150 28,650 28,650 7300 Maintenance 73011 Buildings 221,447 20,000 28,600 24,400 73027 Heating & Cooling System 1,147 9,000 9,000 5,000 73041 Furniture & Fixtures - 1,600 1,600 - Total Maintenance 23,594 30,600 39,200 29,400 7400 Services 74001 Communication 3,154 3,585 3,585 3,585 74002 Electric Service 40,574 70,000 70,000 53,000 74005 Natural Gas 5,901 12,500 12,500 9,000 74011 Equipment Rental 2,779 2,640 2,640 2,640 74026 Janitorial Services 9,069 10,000 10,000 10,450 74041 Travel & Reimbursables 1,792 500 500 - 74042 Education & Training 5,782 6,000 6,000 6,000 74071 Association Dues 135 400 400 400 Total Services 69,186 105,625 105,625 85,075 Total Operating 370,100 448,269 449,817 425,865 8000 Capital Outlay 80001 Furniture & Equipment < $5,000 1,107 - - - 83031 Fences 8,428 - - Total Capital Outlay 9,535 - - - TOTAL DEPARTMENT $ 379,635 $ 448,269 $ 449,817 $ 425,865 141 CITY OF BAYTOWN PROGRAM SUMMARY 13010 STREETS &DRAINAGE Program Description The Streets Maintenance Division includes two street sweepers for cleaning the streets. The division operates two asphalt- patching crews that repair potholes, make repairs to streets due to utility work, tie in new driveways and maintain city access and parking facilities. One street maintenance crew operates to repair and maintain concrete streets and sidewalks. This crew also assists the drainage maintenance crews with needed concrete work and when work is being performed in the CDBG target area. The Drainage Division utilizes one crew to maintain drainage facilities, including cleaning of roadside ditches on an approximate five -year schedule, sets drainage pipe for residents as required and repairs storm drain inlets and lines. This division also includes a capital drainage improvement crew that makes drainage system improvements such as new structures, major system upgrades, and area drainage system realignments. Major Goals • Respond to citizen's service request in a timely manner. • Increase the productivity of the drainage maintenance and capital drainage crews. • Increase the productivity of the concrete crew by cross training personnel. • Do more preventive repairs on streets. • Repair; replace sidewalks, driveways, curb & gutters, streets within reasonable and acceptable timely manner. Major Objectives • More efficient scheduling of workload. • Hold our employees more accountable for the quality of their work. • Improve Customer Service • Restore property to same or better conditions. Workload Measures Actual 2010 -11 Budget 2011 -12 Estimated 2011 -12 Projected 2012 -13 1. Number of street cutouts — full depth repairs 150 150 150 150 2. Frequency of Sweeping a. Residential 1 4 4 4 b. Main Thoroughfares 12 12 12 12 3. Drainage maintenance linear feet 4,000 20,000 8,000 10,000 4. Number of pipe jobs a. New Driveways installed —jobs 12 12 10 12 b. Ditches piped -jobs 12 12 12 12 5. Number Potholes Repaired 5,000 3,000 3,000 3,000 Performance Measures 1. Square yard pavement replaced 10,000 15,000 15,000 15,000 2. Percentage of sweeping done on time. 80% 98% 98% 98% 3. Footage of pipe installed a. Driveways pipe -ft. 240 240 240 240 b. Ditches piped -ft. 1,000 1,500 1,500 1,500 142 CITY OF BAYTOWN SERVICE LEVEL BUDGET 3010 STREETS & DRAINAGE Actual Budget Estimated Adopted Acct# Acct Description 2010 -11 2011 -12 2011 -12 2012 -13 7100 Personnel Services 71002 Regular Wages $ 806,289 $ 698,838 $ 652,667 $ 731,962 71009 Overtime 32,461 12,504 12,504 30,894 71021 Health & Dental Insurance 159,215 188,025 144,040 192,150 71022 TMRS 149,988 128,967 121,746 138,764 71023 FICA 59,545 53,264 50,075 549462 71028 Workers Compensation 26,818 24,287 22,047 30,246 71051 Non - Recurring Bonus - 47,978 47,978 - Total Personnel Services 1,234,316 1,153,863 1,051,057 1,178,478 7200 Supplies 72007 Wearing Apparel 16,876 15,600 15,600 14,800 72016 Motor Vehicle 101,138 120,000 120,000 80,000 72021 Minor Tools 13,227 5,600 5,600 5,600 72031 Chemical 700 850 850 850 Total Supplies 131,941 142,050 142,050 101,250 7300 Maintenance 73025 Streets Sidewalks & Curbs 181,026 128,000 128,000 128,000 73026 Storm Drains 25,436 61,500 61,500 55,000 73042 Machinery & Equipment 8 - - - 73043 Motor Vehicles 270,878 191,500 191,500 191,500 Total Maintenance 477,348 381,000 381,000 374,500 7400 Services 74001 Communication - 1,000 1,000 - 74011 Equipment Rental - 2,500 2,500 - 74021 Special Services 15,433 15,000 15,000 15,000 74041 Travel & Reimbursables 22 1,200 1,200 - 74042 Education & Training 16,174 10,700 10,700 8,000 74071 Association Dues - 400 400 400 Total Services 31,629 30,800 30,800 23,400 Total Operating 1,875,234 1,707,713 1,604,907 1,677,628 8000 Capital Outlay 80001 Furniture & Equip <$5,000 1,950 - - - 83025 Streets Sidewalks & Curbs 179,159 250,000 250,000 250,000 83026 Storm Drains 55,421 100,000 100,000 80,000 84042 Machinery & Equipment 182,821 - - - 86011 Capital Lease Payments 61,731 32,354 32,354 32,354 86013 Outside Capital Lease Pymts 35,159 - - - Total Capital Outlay 516,241 382,354 382,354 362,354 TOTAL DEPARTMENT $ 2,391,475 $ 2,090,067 $ 1,987,261 $ 2,039,982 143 CITY OF BAYTOWN PROGRAM SUMMARY 13020 TRAFFIC CONTROL Program Description The Traffic Control Operations Division conducts traffic - engineering studies, receives and investigates traffic requests, recommends installation and removal of traffic control devices in conformance with the latest revision of the Texas Manual of Uniform Traffic Control Devices. This division also installs, maintains and repairs all traffic control devices. These devices include traffic signals, flashing beacons, signs, barricades and pavement markings. Traffic studies performed include turning movement counts, 24 -hour volume counts, collision diagrams, speed, and delay studies. Major Goals • Improve the safety and efficiency of the street system by the timely maintenance and installation of approved traffic control devices. • Assist other departments /divisions in the application of signs and markings to provide information and direction for parking and access to city facilities. • Review of existing traffic controls to insure continuing applicability with changing demands. • Provide timely response for the repair of traffic control devices giving priority to regulatory signs and traffic signals. Major Objectives • Improve sign maintenance criteria. • Continue street marker replacement to meet MUTCD mandate. • Retro Reflectivity Sign Replacement Workload Measures Actual 2010 -11 Budget 2011 -12 Estimated 2011 -12 Projected 2012 -13 1. Number of Request for Traffic Study 12 6 3 6 2. Sign Fabrication 589 1,500 2,100 2,000 3. Sign Service Calls 200 1,000 1,860 1,000 4. Traffic Signal Service Calls 250 350 300 350 5. Traffic Signal Preventative Maintenance 200 150 100 150 6. Freeway lighting fixtures 426 150 370 50 Performance Measures 1. Traffic Studies Complete 12 6 6 6 2. Signal Calls responded to within 1 hour 90% 98% 90% 90% 3. Safety Street Lighting Repaired 200 60 50 60 4. Annual Signal Maintenance 100% 100% 100% 100% 5. Linear feet of pavement markings /painted 23,000 57,142 50,000 50,000 144 CITY OF BAYTOWN SERVICE LEVEL BUDGET 3020 TRAFFIC CONTROL Actual Budget Estimated Adopted Acct# Acct Description 2010 -11 2011 -12 2011 -12 2012 -13 7100 Personnel Services 71002 Regular Wages $ 282,394 $ 329,315 $ 280,697 $ 314,889 71009 Overtime 13,641 10,005 13,000 15,450 71021 Health & Dental Insurance 52,140 91,500 629400 86,925 71022 TMRS 53,240 61,519 53,668 60,088 71023 FICA 21,129 25,400 22,122 23,981 71028 Workers Compensation 4,634 7,450 6,343 7,732 71051 Non - Recurring Bonus - 21,717 21,717 - Total Personnel Services 427,178 546,906 459,947 509,065 7200 Supplies 72001 Office 107 - - - 72007 Wearing Apparel 4,979 5,000 59000 5,000 72016 Motor Vehicle 16,182 20,000 20,000 20,000 72021 Minor Tools 2,591 2,550 2,550 2,550 72026 Cleaning & Janitorial 510 600 600 600 72056 Street Marking 93,685 1009000 100,000 100,000 Total Supplies 118,054 128,150 128,150 128,150 7300 Maintenance 73011 Buildings 1,933 3,000 3,000 2,500 73027 Heating & Cooling System - 500 500 - 73028 Electrical Maintenance 37,450 50,000 50,000 50,000 73042 Machinery & Equipment 659 2,000 2,000 1,000 73043 Motor Vehicles 38,549 25,000 35,000 30,000 73044 Street Signs 79,082 75,000 759000 75,000 73048 Signal Systems 167,446 150,000 150,000 100,000 73049 Barricades 9,772 10,000 10,000 10,000 Total Maintenance 334,891 315,500 325,500 268,500 7400 Services 74001 Communication 212 1,970 2,700 1,970 74002 Electric Service 949141 117,000 117,000 959470 74021 Special Services 13,138 40,000 40,000 40,000 74041 Travel & Reimbursables 122 500 500 - 74042 Education & Training 3,048 49700 4,700 3,500 74071 Association Dues - 900 900 500 Total Services 110,661 165,070 165,800 141,440 Total Operating 990,784 1,155,626 1,079,397 1,047,155 8000 Capital Outlay 80001 Furniture & Equip <$5,000 4,716 - - - 84048 Signal Systems - 150,000 150,000 150,000 Total Capital Outlay 4,716 1509000 150,000 150,000 9000 Other Financing Uses 91351 To Capital Improvement Program 151,210 - - - Total Other Financing Uses 151,210 - - - TOTAL DEPARTMENT $ 1,146,710 $ 1,305,626 $ 1,229,397 $ 1,197,155 145 CITY OF BAYTOWN PROGRAM SUMMARY 3030 ENGINEERING Program Description Provide professional engineering services for publicly funded Capital Improvement Projects (CIP) and oversee other publicly and privately funded infrastructure projects. Plan, program, design, and manage construction and engineering projects for improvement and expansion of municipal infrastructure. Develop and analyze courses of action for project development and recommend the best strategy for construction and engineering of CIP. Provide information to the public and other City departments as requested. Major Goals • Improve management of Capital Improvement Projects to ensure quality construction; and that it is completed on schedule and within budget. • Improve City services by reducing the backlog of maintenance and repair activities through Capital Improvement Projects, providing timely customer responses, and enforcing warranty issues. • Provide a thorough review of construction drawings and plats submitted for approval through the Development Review Committee in a timely manner. • Increase the use of technology to reap the benefits of cost/time savings, and increased productivity. • Improve the professional working relationship with: the citizens of Baytown; other City departments; community organizations; local, State, and Federal agencies; consulting engineers; and contractors. Major Objectives • Assist with the implementation of the National Pollution Discharge Elimination System (NPDES), Phase II storm water management program and permitting process. • Continue to improve the review of development drawing and plat review through the Development Review Process. ➢ Continually review and update standard detail sheet specifications to keep up with technological advance in materials and methods of construction (ongoing). ➢ Review and update standard specifications to keep up with technological advance in materials and methods of construction. Review and update ordinances. Review and revise policies. • Maintain and update Microsoft Project Management software system for design/construction management. Continue to improve on the tracking of internal documents. Continually review and fine -tune checklists used for review of construction plans and plats. • Conduct informational meetings with contractors and sub - contractors. • Continue to develop and maintain a master Capital Improvement Program (CIP) schedule for departmental/administration use. Workload Measures Actual 2010 -11 Budget 2011 -12 Estimated 2011 -12 Projected 2012 -13 1. Surveys performed (misc. construction, design and fact - finding) 297 300 330 300 2. Projects inspected in -house (design projects plus misc. utility projects) 85 75 85 75 3. Projects inspected by outside firm 2 - 2 2 4. Projects designed by in -house 13 15 15 15 5. Projects designed by outside firm 26 15 15 15 Performance Measures 1. Plats reviewed within 10 days 95% 100% 100% 100% 2. Construction Contracts completed within contract time 85% 100% 100% 100% 3. Design Contracts completed within contract time 90% 100% 100% 100% 4. Residential Plans Review 1 to 5 Days N/A N/A N/A N/A 5. Commercial Plans Review 1 to 20 Days 95% 100% 100% 100% 146 CITY OF BAYTOWN SERVICE LEVEL BUDGET 3030 ENGINEERING Actual Budget Estimated Adopted Acct# Acct Description 2010 -11 2011 -12 2011 -12 2012 -13 7100 Personnel Services 71002 Regular Wages $ 551,345 $ 555,785 $ 553,046 $ 572,847 71009 Overtime 2,364 - 984 7,370 71021 Health & Dental Insurance 71,416 91,500 74,127 91,500 71022 TMRS 101,046 102,178 103,068 107,004 71023 FICA 40,717 42,117 41,945 41,863 71028 Workers Compensation 1,034 1,199 1,207 1,347 71041 Allowances 7,830 7,800 7,649 7,800 71051 Non - Recurring Bonus - 35,509 6,811 - Total Personnel Services 775,752 836,088 788,837 829,731 7200 Supplies 72001 Office 7,189 8,712 8,500 8,400 72002 Postage 617 800 700 700 72004 Printing 1,012 2,000 1,000 600 72007 Wearing Apparel 675 800 675 800 72016 Motor Vehicle 14,514 18,720 14,535 15,000 72021 Minor Tools 975 1,000 985 1,000 72061 Meeting Supplies 563 600 600 600 Total Supplies 25,545 32,632 26,995 27,100 7300 Maintenance 73041 Furniture & Fixtures 713 1,000 1,000 2,000 73042 Machinery & Equipment 883 1,500 1,500 - 73043 Motor Vehicles 7,980 8,000 8,000 9,000 Total Maintenance 9,576 10,500 10,500 11,000 7400 Services 74001 Communication 876 600 600 2,280 74036 Advertising - 200 200 - 74041 Travel & Reimbursables 3,308 4,000 3,700 - 74042 Education & Training 9,268 6,000 6,000 7,000 74071 Association Dues 862 1,670 1,500 1,170 Total Services 14,314 12,470 12,000 10,450 Total Operating 825,187 891,690 838,332 878,281 8000 Capital Outlay 80001 Furniture & Equip <$5,000 2,351 4,600 4,000 3,000 Total Capital Outlay 2,351 4,600 4,000 3,000 TOTAL DEPARTMENT $ 827,538 $ 896,290 $ 842,332 $ 881,281 147 BAYTOWN S 148 CITY OF BAYTOWN PROGRAM SUMMARY 4000 PUBLIC HEALTH Program Description The Department consists of six divisions: Environmental Health, Mosquito Control, Neighborhood Protection, Storm Water Management, Emergency Medical Services and Animal Services. The Department is responsible for the public environmental health concerns of the City. Included programs are: food establishment permits and inspections, public swimming pool permits and inspections, vector control (mosquito related public health and nuisance issues), environmental pollution complaints, neighborhood public nuisance complaints (high grass, weeds, illegal dumpsites and junk vehicles), public education and information opportunities, major scheduled clean up activities, storm water quantity and quality issues, "911" emergency ambulance response and quality animal services. Major Goals • Prevention of food borne illness or disease and/or disease transmission to and between humans. • Improvement of access to public and environmental health information and issues by the general public. Workload Measures Increase the number of properties maintained in compliance within the City. Increase public awareness and understanding of environmental health, mosquito control, animal services, litter abatement and storm water issues. Maintain infrastructure and resources to effectively meet the needs of the community. Major Objectives • Continuation of standardized risk assessment and inspection program for food establishments, mosquito control, neighborhood protection and storm water. • Improve compliance resolution percentages of complaints in all divisions. • Improve web site access and establish routine information updates both on web site and in local media. • Maintain minimal levels of acceptable services and programs. • Provide quality animal services at the Animal Services Shelter and Adoption Center. Actual Budget Estimated Projected 2010 -11 2011 -12 2011 -12 2012 -13 1. Food service establishments permits 476 500 480 480 2. Temporary events 192 200 230 230 3. Public pools inspected 90 90 90 90 4. Mosquito control miles sprayed/larvacided 8,945 16,000 12,121 16,000 5. Neighborhood Protection complaints 3,944 6,000 4,300 6,000 6. Neighborhood Protection miles surveyed 16,862 20,000 17,233 18,000 7. Neighborhood Protection scheduled clean up events 4 4 5 5 8. Animal pickups 3,688 4,500 4,000 4,500 9. Animal redemptions 374 600 500 600 10. Animal surrenders 2,572 2,500 2,500 2,500 11. Bite incidents 78 150 100 100 12. Adoptions 952 1,200 1,000 1,200 Performance Measures 1. Food service inspections 2,118 1,800 2,200 2,200 2. Pools inspections 479 400 500 500 3. Mosquito Control Adulticide application hours 516 1,000 800 1,000 4. Mosquito Control Larvicide application/ 134 700 900 1,000 surveillance hours 5. Neighborhood Protection complaints resolved 3,940 6,000 4,500 6,000 6. Animal redemptions 374 600 500 600 7. Animal adoptions 952 1,200 1,000 1,200 149 CITY OF BAYTOWN SERVICE LEVEL BUDGET 4000 PUBLIC HEALTH Actual Budget Estimated Adopted Acct# Acct Description 2010 -11 2011 -12 2011 -12 2012 -13 7100 Personnel Services 71002 Regular Wages $ 882,014 $ 929,469 $ 932,019 $ 983,360 71003 Part Time Wages 4,706 9,750 8,152 10,055 71009 Overtime 14,078 18,580 18,480 19,364 71021 Health & Dental Insurance 141,853 201,300 137,868 210,450 71022 TMRS 164,546 175,798 177,456 186,444 71023 FICA 66,710 73,591 72,980 74,738 71028 Workers Compensation 5,010 6,208 5,627 7,884 71041 Allowances 19,281 21,600 21,182 21,600 71051 Non - Recurring Bonus - 67,804 67,804 - Total Personnel Services 1,298,198 1,504,100 1,441,568 1,513,895 7200 Supplies 72001 Office 16,997 14,400 13,300 14,625 72002 Postage (1,734) 8,500 8,450 8,500 72004 Printing 6,191 5,450 4,450 5,450 72005 Animal Feed 1,373 4,984 4,984 4,984 72007 Wearing Apparel 4,307 5,390 4,990 5,890 72010 Garbage Bags 585 600 450 600 72016 Motor Vehicle 34,120 56,150 32,350 59,050 72021 Minor Tools 18,338 12,700 14,200 12,700 72026 Cleaning & Janitorial 11,240 6,320 9,820 10,533 72031 Chemical 82,649 98,300 103,800 100,617 72032 Medical 2,475 1,800 2,800 1,800 72036 Identification Supplies 7 - - - 72041 Educational 600 1,350 700 1,350 Total Supplies 177,148 215,944 200,294 226,099 7300 Maintenance 73001 Land 911 2,640 640 2,640 73011 Buildings 77,219 14,000 41,000 14,000 73027 Heating & Cooling System 10,234 7,600 5,600 7,600 73041 Furniture & Fixtures 480 900 650 900 73042 Machinery & Equipment 1,023 4,000 4,000 4,000 73043 Motor Vehicles 21,985 21,000 21,000 21,000 Total Maintenance 111,852 50,140 72,890 50,140 7400 Services 74001 Communication 144 - - - 74002 Electric Service 42,772 58,000 61,000 48,874 74005 Natural Gas 4,497 6,000 6,000 6,000 74011 Equipment Rental 7,553 9,000 9,000 9,000 74021 Special Services 30,868 66,721 45,524 64,229 74026 Janitorial Services 3,735 6,940 5,940 6,940 74041 Travel & Reimbursables 8,915 11,340 9,340 - 74042 Education & Training 3,794 8,650 7,650 19,990 150 CITY OF BAYTOWN SERVICE LEVEL BUDGET 4000 PUBLIC HEALTH Actual Budget Estimated Adopted Acct# Acct Description 2010 -11 2011 -12 2011 -12 2012 -13 74056 Vacant Lot Cleaning 101,057 125,376 128,500 125,376 74058 Landfill Fees 55,956 54,960 57,060 55,610 74071 Association Dues 3,698 5,018 4,868 5,018 Total Services 262,989 352,005 334,882 341,037 7500 Sundry Charges 75051 Court Costs 4,595 3,000 3,000 3,000 Total Sundry & Other 4,595 3,000 3,000 3,000 7700 Miscellaneous 77109 Bytn Beautification Adv Comm 14,564 18,000 10,000 18,000 Total Miscellaneous 14,564 18,000 10,000 18,000 Total Operating 1,869,346 2,143,189 2,062,634 2,152,171 8000 Capital Outlay 80001 Furniture & Equip <$5,000 - - 8,000 4,500 84042 Machinery & Equipment 17,284 - 6,500 - 84043 Motor Vehicles 25,962 - 12,196 158,000 86011 Capital Lease Payments 32,966 32,966 32,966 - Total Capital Outlay 76,212 32,966 59,662 162,500 TOTAL DEPARTMENT $ 1,945,558 $ 2,176,155 $ 2,122,296 $ 2,314,671 151 CITY OF BAYTOWN PROGRAM SUMMARY 5000 PARKS & RECREATION Program Description The Parks and Recreation Department is responsible for the direction, supervision, operation and maintenance of forty-seven parks, comprising more than 1,083.81 acres, of which 584 acres are fully developed requiring regular maintenance. The Department is responsible for mowing over 120 miles of the City's medians /parkways, roadsides, ditches, alleys and the grounds of City Hall. They also operate a greenhouse /tree nursery at the Park Street Service Center. The Department is responsible for the City's recreation programs, special events, athletics, Pirates Bay Water Park, Calypso Cove, Bergeron Park Splash Deck, Roseland Park Spray Park, McElroy Park Spray Park, Pelly Park Splash Deck, two skate parks, a Bark Park and rental facilities. In addition, the Department maintains the reopened Bayland Waterfront Marina and Boat Launching Facility, Eddie V. Gray Wetlands Education and Recreation Center, and the Baytown Nature Center. Supervisory staff and operations personnel handle planning, grant writing, renovations and construction of many City facility improvements. In addition to daily and seasonal maintenance operations, the Parks and Recreation Department sponsors and co- sponsors, with considerable volunteer support, many youth/adult programs, plus special events such as the July P and 4`h Celebration, Special Olympics Track Meet, Daddy and Me Valentines Dance, softball tournaments, Art Show, the Grito Fest, Christmas Parade and other community events. The Nurture Nature Festival highlighting the Baytown Nature Center and the Wetlands Center has proven to be a successful festival. The Department works closely with the Parks and Recreation Advisory Board in linking citizens to the planning of facility operations, programs, and events. Key staff has Transportation HUB and Liaison duties under the City's Emergency Management Plan. The Friends of the Baytown Nature Center and the Friends of the Eddie V. Gray Wetlands Education and Recreation Center are committees on which the staff consult, monitor and assist. This year's budget includes 44 full -time employees and more than 200 part -time employees, most of who are employed on a seasonal basis. This includes Wetlands Center and Baytown Nature Center employees, building attendants and seasonal park maintenance staff and both Pirates Bay Water Park and Calypso Cove. The Department operates an enterprise fund for the new Pirates Bay Water Park which opened on June 23, 2010 152 and Calypso Cove that opened on May 28, 2011. The new facilities require over 150 part time employees including life guards, concession workers, ticket takers and maintenance personnel. At least two of the major goals set by the Baytown's Comprehensive Plan lay within the scope of this department. Those are beautification and expanded recreational opportunities. Major Goals • Demonstrate sensitivity to citizen's needs in planning programs and facilities. • Follow the goals and objectives of the updated Parks, Recreation, Open Space and Greenway Master Plan that includes a citywide trail plan. • Support the accomplishment of the City Council's visioning priorities which include, but are not limited to: Development and Redevelopment, Infrastructure Maintenance and Improvement, and Creating a Community we can all be proud of. • Expand promotional and marketing efforts for all special events and programs • Expand recreation opportunities, especially for youth. • Improve the community's image and appearance by providing quality recreation programs and safe, well - maintained parks and open spaces. • Heighten community awareness of the parks and recreation services available. • Ensure that maintenance standards are kept current, and continue to make improvements. • Maintain scheduled Municipal Development District (MDD) construction projects and improvements for park facilities. • Soften Baytown's image by enhancing and promoting the City's environmental resources. • Follow the guidelines of the Aquatic Facilities Study to add and improve the aquatic facilities of the department. • Continue to beautify the city's medians. Major Objectives • Solicit citizen involvement in planning of events, programs and new facilities. • Maintain mowing rotation times with a goal in the Parks at 2 weeks, Medians at 2 weeks, Roadsides at 7 weeks and Slope Mowing at 7 weeks. • Increase scope of weed control programs on medians and right of ways. • Provide increased information to media and make regular presentations to community groups. Continue tree /shrub nursery operations, plant at least 30 sizable trees in parks, and provide over 1,500 saplings for Arbor Day. Inspect playgrounds on a consistent basis. Workload Measures • Clean park facilities and remove litter a minimum of two times per week in all parks and seven days week in heavily used parks. Actual Budget Estimated Projected 2010 -11 2011 -12 2011 -12 2012 -13 1. Number of grant applications submitted 5 2 5 3 2. Playground inspections 12 12 12 12 3. Park Mowing Rotation Mow 2 weeks Mow 2 weeks Mow 3 weeks Mow 3 weeks Park Trimming Rotation Trim 2 weeks Trim 2 weeks Trim 2 weeks Trim 2 weeks 4. Right -of -ways mowing rotation 6 weeks 6 Weeks 7 weeks 7 weeks 5. 1 gal. tree giveaways 1,500 1,600 1,500 1,500 6. Athletic league teams 285 310 310 300 7. Special events estimated attendance 106,000 100,000 125,000 115,000 8. Co- sponsored events 7 5 7 7 9. Centers /pavilions estimated attendance 253,390 250,000 338,500 300,000 10. Pirates Bay Waterpark Attendance 130,697 130,000 135,000 145,000 11. Calypso Cove Attendance 15,817 37,203 16,000 16,000 12. Inspection of skate park (Unidad & Jenkins Parks) 24 24 24 24 13. Number of Special Events 30 30 37 38 Performance Measures 1. Number of Grant Applications Approved 3 1 2 3 2. Number of Park Construction Contracts Awarded 5 1 7 4 3. Community Appearance Program 5 cycles /6 weeks 5 cycles /6 weeks 5 cycles /6 weeks 5 cycles /6 weeks 4. Athletic League Revenue $64,507 $56,000 $60,000 $60,000 5. Special Events Revenue $21,938 $15,000 $20,000 $20,000 6. Centers and Park Pavilion Revenue $75,309 $62,000 $64,000 $64,000 7. Leisure Program Revenue $24,679 $25,000 $21,000 $20,000 8. Pirates Bay Water Park Revenue $1,652,730 $1,391,000 $1,800,000 $1,850,000 9. Calypso Cove Revenue 84,638 $85,000 $85,000 $85,000 153 CITY OF BAYTOWN SERVICE LEVEL BUDGET 5000 PARKS &RECREATION Actual Budget Estimated Adopted Acct# Acct Description 2010 -11 2011 -12 2011 -12 2012 -13 7100 Personnel Services 71002 Regular Wages $ 1,403,193 $ 1,449,633 $ 1,440,640 $ 1,504,936 71003 Part Time Wages 149,886 155,609 143,176 160,281 71009 Overtime 104,013 99,691 86,062 99,975 71021 Health & Dental Insurance 271,804 366,000 275,642 366,000 71022 TMRS 276,530 2811,489 280,616 293,730 71023 FICA 120,471 126,246 126,000 127,114 71028 Workers Compensation 14,884 33,054 30,300 68,797 71041 Allowances 9,637 9,600 9,415 9,600 71051 Non - Recurring Bonus - 107,024 107,024 - Total Personnel Services 2,350,418 2,628,346 2,498,875 2,630,433 7200 Supplies 72001 Office 12,768 14,750 14,280 13,700 72002 Postage 1,368 4,800 2,549 2,600 72004 Printing 2,829 3,200 22293 2,500 72007 Wearing Apparel 8,477 9,515 6,652 8,440 72016 Motor Vehicle 106,573 157,506 125,899 110,000 72019 Supplies Purchased for Resale 22,036 20,000 19,050 20,000 72021 Minor Tools 14,550 18,250 16,714 15,700 72026 Cleaning & Janitorial 36,395 24,485 26,198 28,665 72031 Chemical 21,125 34,126 30,398 342026 72032 Medical {39} 200 31 200 72041 Educational 60,151 67,165 50,061 58,120 72046 Botanical 8,057 9,252 8,200 8,500 Total Supplies 294,290 363,249 302,325 302,451 7300 Maintenance 73001 Land 15,019 26,773 24,965 26,773 73011 Buildings 73,674 53,175 52,473 61,488 73012 Docks & Piers 1,328 2,000 500 500 73013 Recreation Equipment 11,705 12,500 15,131 17,500 73022 Sanitary Sewers 1,000 12200 500 1,200 73025 Streets Sidewalks & Curbs 55,040 7,900 6,075 7,900 73027 Heating & Cooling System 12,858 6,000 3,000 3,500 73028 Electrical Maintenance 30,562 33,303 36,747 37,953 73041 Furniture & Fixtures 239 3,100 600 500 73042 Machinery & Equipment 3,512 6,500 5,142 6,500 73043 Motor Vehicles 811,191 83,459 82,969 83,459 73044 Street Signs 577 2,000 1,507 2,000 73049 Barricades 1,661 3,000 2,201 2,000 Total Maintenance 288,366 240,910 231,810 251,273 154 CITY OF BAYTOWN SERVICE LEVEL BUDGET 5000 PARKS & RECREATION Actual Budget Estimated Adopted Acct# Acct Description 2010 -11 2011 -12 2011 -12 2012 -13 7400 Services 74001 Communication 74002 Electric Service 74005 Natural Gas 74011 Equipment Rental 74021 Special Services 74036 Advertising 74041 Travel & Reimbursables 74042 Education & Training 74051 Rents 74058 Landfill Fees 74071 Association Dues 74123 Instructor Fees Total Services 7500 Sundry Charges 77106 Little League Light Contract Total Sundry & Other Total Operating 8000 Capital Outlay 80001 Furniture & Equip <$5,000 81001 Land Purchase 82011 Building & Improvements 83039 Other Improvements 84042 Machinery & Equipment 84043 Motor Vehicles 84052 Heavy Equipment 84061 Other Equipment 85001 Construction Total Capital Outlay 9000 Other Financing Uses 91351 To Capital Improvement Program Total Other Financing Uses TOTAL DEPARTMENT 1,224 900 1,097 900 194,667 290,731 254,385 265,284 13,317 27,925 12,063 15,000 20,659 24,795 29,258 22,995 142,890 97,330 108,111 97,707 7,130 8,280 7,200 8,280 7,261 13,580 8,436 - 3,315 4,914 4,627 15,300 303 - 276 - 4,830 8,667 7,640 5,000 2,863 1,925 1,800 1,960 29,342 23,000 29,000 23,000 427,801 502,047 463,893 455,426 16,000 16,000 16,000 16,000 16,000 16,000 16,000 16,000 3,376,875 3,750,552 3,512,903 3,655,583 20,349 - - - - - - 20,000 - 137,226 137,000 37,000 - - - 30,996 9,857 24,132 24,132 76,000 - - - 28,000 - - - 228,589 24,198 25,000 25,000 45,000 24,362 17,439 17,439 176,556 78,766 203,797 203,571 642,141 25,000 - - - 25,000 - - - $ 3,480,641 $ 3,954,349 $ 3,716,474 $ 4,297,724 155 CITY OF BAYTOWN PROGRAM SUMMARY 16000 STERLING MUNICIPAL LIBRARY Program Description The mission of this department is to provide a program of public library service which makes resources available to the citizens for: life -long learning; access to information; a rich and satisfying leisure life. Major Goals • Provide a rich collection of current materials appropriate for recreational reading and listening, for all ages by having current titles and information on current topics. • Use a well - trained staff and adequate print and electronic resources to provide timely, accurate and useful information for community residents, and provide them with assistance in leaning to use these resources. • Employ services for children, birth through high school, as well as for parents and children together, to assist them in learning to fmd, evaluate and use information effectively. • Provide a variety of resources and services to assist residents in achieving their personal goals through all phases of their lives. Increase capacity to serve Spanish - speaking patrons of all ages through programming and collection development. Increase Library's capacity to provide patrons with digital formats including E -books and downloadable audio and video and enhance the Library's capacity to connect with patrons electronically through a variety of web -based media tools. Major Objectives • Meet patron demand for popular print and audio material by limiting hold ratio to a maximum of three holds per item. • Annual turnover rate per library item will be greater than 4.0. • Annual circulation per capita will exceed state and local averages. • The number of users accessing electronic resources including databases, a -books and downloadable media will increase by 3% each year through 2015. Workload Measures Actual 2010 -11 Budget 2011 -12 Estimated 2011 -12 Projected 2012 -13 1. Annual visits to library 393,144 405,000 400,000 412,000 2. Annual circulation 660,954 660,000 670,000 675,000 3. Use of electronic resources 320,400 315,000 318,000 327,000 4. Annual reference transactions 84,100 78,000 85,000 87,000 5. Materials added 15,145 17,000 16,000 17,000 6. Registered borrowers 53,615 75,000 54,500 57,000 7. Program attendance 10,504 11,000 11,500 12,000 8. Public service hours of user training 1,322 1,000 1,000 1,300 9. Passports issued 1,629 1,500 1,700 1,700 Performance Measures 1. Reference transactions per user visit .21 .19 .22 .23 2. Circulation per user visit 1.7 1.6 1.7 1.7 3. New materials per borrower .28 .22 .29 .3 4. : Average circulation per item owned 3.6 4.2 3.6 3.7 5. Attendance per program 26 23 25 25 6. Times databases accessed 25,650 22,000 36,000 40,000 7. Total Internet hits 287,577 270,000 255,000 260,000 8. Passport sales income to City $40,725 $37,564 $42,400 $42,500 156 CITY OF BAYTOWN SERVICE LEVEL BUDGET 6000 STERLING MUNICIPAL LIBRARY Actual Budget Estimated Adopted Acct# Acct Description 2010 -11 2011 -12 2011 -12 2012 -13 7100 Personnel Services 71002 Regular Wages $ 1,007,967 $ 1,036,723 $ 1,037,978 $ 1,071,838 71003 Part Time Wages 286,445 308,655 284,041 315,495 71009 Overtime 34,257 34,800 31,099 35,844 71021 Health & Dental Insurance 144,232 219,600 157,038 219,600 71022 TMRS 188,429 195,192 196,504 202,442 71023 FICA 98,909 104,662 103,159 105,536 71028 Workers Compensation 2,572 6,488 6,684 6,164 71041 Allowances 5,120 5,100 5,002 5,100 71051 Non - Recurring Bonus - 89,995 89,995 - Total Personnel Services 1,767,931 2,001,215 1,911,500 1,962,019 7200 Supplies 72001 Office 7,365 11,000 10,000 10,000 72002 Postage 14,320 15,500 13,500 15,500 72004 Postage - 5,200 - - 72016 Motor Vehicle 583 750 750 750 72021 Minor Tools 15,810 10,000 9,000 13,000 72026 Cleaning & Janitorial 7,430 9,000 7,500 8,000 72090 Print Shop Supplies 4,808 6,000 6,000 6,000 Total Supplies 50,316 57,450 46,750 53,250 7300 Maintenance 73001 Land 18,205 20,400 19,000 18,400 73011 Buildings 92,174 37,000 50,000 50,000 73027 Heating & Cooling System 21,605 7,500 7,500 7,500 73041 Furniture & Fixtures 3,745 7,500 6,400 7,750 73042 Machinery & Equipment 1,104 1,500 1,500 1,500 73043 Motor Vehicles 749 1,025 1,025 1,025 73046 Books 15,057 18,000 18,000 18,000 Total Maintenance 152,639 92,925 103,425 104,175 7400 Services 74001 Communication (2,055) 8,900 8,900 11,890 74002 Electric Service 85,374 192,500 100,000 90,000 74005 Natural Gas 6,989 30,000 30,000 8,000 74011 Equipment Rental 51,904 53,950 55,000 55,000 74021 Special Services 66,759 44,400 72,400 74,600 74041 Travel & Reimbursables 6,114 11,000 11,000 - 74042 Education & Training 1,800 6,000 6,000 13,000 74051 Rents 880 900 900 900 74071 Association Dues 1,050 1,250 1,250 1,250 Total Services 218,815 348,900 285,450 254,640 Total Operating 2,189,701 2,500,490 2,347,125 2,374,084 8000 Capital Outlay 80001 Furniture & Equipment < $5000 23,637 23,000 23,100 63,000 84046 Books 225,046 225,000 225,000 235,000 86011 Capital Lease Payments 57,589 57,589 57,589 - Total Capital Outlay 306,272 305,589 305,689 298,000 TOTAL DEPARTMENT $ 2,495,973 $ 2,806,079 $ 2,652,814 $ 2,672,084 157 BAYTOWN S 158 CITY OF BAYTOWN SERVICE LEVEL BUDGET 9010 TRANSFERS OUT This cost center represents funding to other funds and costs allocation for operating services. Actual Budget Estimated Adopted kcct# Acct Description 2010 -11 2011 -12 2011 -12 2012 -13 9000 Other Financing Uses 91201 To Municipal Ct Security 91226 To Miscellaneous Police 91228 To Police Academy 91231 To Odd Trust & Agency 91291 To Emergency Management 91298 To Wetland Research Center 91351 To Capital Improvement Prg 91401 To G O I S 91450 To Accrued Leave - General Fund 91500 To Solid Waste Fund 91540 To Bayland Island 91550 To Garage Fund 91552 To Warehouse Operations Total Other Financing Uses TOTAL DEPARTMENT $ 56,707 $ 47,676 $ 30,656 $ 73,887 11,307 29,354 29,354 39,999 76,317 136,964 136,964 - 301,399 148,420 148,420 - 9,350 9,350 9,350 9,350 134,176 180,000 171,100 185,204 550,600 540,000 540,000 540,000 446,001 221,521 221,521 340,548 850,000 850,000 850,000 850,000 50,000 50,000 50,000 - - - - 280,395 2,382 2,382 2,382 153,935 23,760 23,760 23,760 37,664 2,511,999 21239,427 2,213,507 2,510,982 $ 2,511,999 $ 2,239,427 $ 2,213,507 $ 2,510,982 159 BAYTOWN S 160 CITY OF BAYTOWN GENERAL DEBT SERVICE FUND 401 BUDGET SUMMARY BY FUND Actual Budget Estimated Adopted 2010 -11 2011 -12 2011 -12 2012 -13 BEGINNING BALANCE $ 488,131 $ 292,736 $ 292,736 $ 1,378,476 Add: Current Ad Valorem Taxes 7,289,391 8,572,276 8,664,494 8,300,000 Delinquent Ad Valorem Taxes 266,492 200,000 221,334 225,000 Penalty and Interest 173,943 135,000 138,134 135,000 Interest in Investments 8,345 15,000 3,674 3,674 Transfer In from WWIS 3,176,915 2,956,166 2,956,166 2,473,369 Transfer In from General Fund 446,001 221,521 221,521 340,548 Transfer In from MDD 438,313 426,013 426,013 437,488 Refunding Bond Proceeds - - 4,475,000 Total Revenues 11,799,400 12,525,976 12,631,336 16,390,079 FUNDS AVAILABLE FOR DEBT SERVICE Deduct: Principal Payments Interest Payments Other Debt Payments Refunding Bond Payments Transfer to WWIS Issuance Costs Paying Agent Fees Arbitrage Calculation 12,287,531 12, 818,712 12,924,072 17,768,555 7,036,252 8,557,765 8,557,765 6,531,713 2,548,586 2,987,831 2,987,831 3,409,102 - 674,380 - 1,200,000 - - 4,475,000 2,385,844 - - - 36,000 5,095 - - 19,018 36,000 Total Deductions 11,994,795 12,255,976 11,545,596 15,651,815 ENDING BALANCE $ 292,736 $ 562,736 $ 1,378,476 $ 2,116,740 Tax Rate Allocation Between Operating & Debt 53.11% �vieie,ri .9J�lO1F 46.89% i n lh.i,ennca and 0p to. • Interest and Sinking 161 CITY OF BAYTOWN ASSESSED VALUATION, ESTIMATED AD VALOREM COLLECTIONS & AD VALOREM TAX RATE ALLOCATION Estimate of Fiscal Year 2012 -13 (Tax Year 2012) Taxable Values: HCAD CCAD (2012 Tax Year Preliminary Value) Recommended Adjustment to HCAD Total Est. Taxable Value Adjustments to Taxable Values: Subtract TIRZ increment Total Est. Adjustments to Taxable Value: Estimated Taxable Assessed Valuation for Fiscal Year 2012 -13 Tax Rate per $100 Valuation Estimated Tax Levy* Estimated Collections Total Estimated Tax Levy Available Estimates $ 2,204,758,123 152,597,350 2,357,355,473 (96,771,654) (96,771,654) 2,260,583,819 0.82203 18,582,677 95.25% $ 17,7009000 TAX RATE PER $100 Actual Actual Adopted Allocation Estimated Rate Rate Rate of Rate Tax Levy Tax Rate Allocation: 2010 -11 2011 -12 2012 -13 2012 -13 2012 -13 Maintenance and Operations (M &O) $ 0.45700 $ 0.42578 $ 0.43658 53.11% $ 9,400,000 Interest and Sinking (I &S) 0.33003 0.39625 0.38545 46.89% 8,300,000 Totals $ 0.78703 $ 0.82203 $ 0.82203 100% $ 17,700,000 Note: Revenue Generated per $0.01 $ 214,755 * Each year, the estimated tax levy may be different than the actual tax levy approved and adopted by the City Council. This difference is primarily due to delays in receiving the certified roll from the Harris County Appraisal District. Certified rolls are due by July 25th or as soon thereafter as practicable. The City traditionally receives the certified rolls in mid August. This delay hinders the City's ability to finalize budget estimates for ad valorem taxes in a timely manner. Revenue Projections are estimates based on assumptions and are subject to change. 162 CITY OF BAYTOWN ASSESSED VALUATIONS, TAX LEVY AND COLLECTIONS (Last Ten Fiscal Years) Rate Current Year Percent Fiscal Taxable Per $100 Tax Taxes Collected Year Value Valuation Levied Collected Current Year 2002 -03 2003 -04 2004 -05 2005 -06 2006 -07 2007 -08 2008 -09 2009 -10 2010 -11 2011 -12 * As of Ju 1,855,753,110 1,976,644,620 2,077,364,360 2,146,739,345 2,270,656,839 2,469,616,010 2,642,227,057 2,592,549,839 2,469,711,773 2,416,377,805 ,ly 10, 2012. 0.73703 13,677,457 13,017,092 95.2% 0.73703 14,568,464 13,873,882 95.2% 0.73703 15,310,799 14,545,259 95.0% 0.73703 15,822,113 14,937,709 94.4% 0.73703 16,735,422 15,801,774 94.4% 0.73703 18,201,811 17,584,253 96.6% 0.78703 20,795,120 20,076,918 96.5% 0.78703 20,404,145 19,300,000 94.6% 0.78703 19,437,373 17,199,217 88.5% 0.82203 19,863,350 19,425,273 97.8% 163 CITY OF BAYTOWN GENERAL LONG TERM DEBT SCHEDULE OF FISCAL YEAR 2012 -13 REQUIREMENTS Principal Principal & Interest Principal Amount of Outstanding Requirements for 2012 -13 Outstanding Series Obligation Issue Oct. 1, 2012 Principal Interest Total Sept. 30, 2013 ^^^,% /% & E. A A"r AAA G, A A9r AAA 0% Q' A A'TC AAA It LUVJ vVuviai vul1rauvu - 2004 General Obligation -' 346,460 $ Refunding Totals 2003 General Obligation 2004 General Obligation 2005 General Obligation 2005A General Obligation Refd 2006 General Obligation 2007A Certificate of Obligation 2008 General Obligation 2010 General Obligation Refd 2010 Certificate of Obligation 2011 General Obligation & Refd 2012 General Obligation & Refd 220,000 Subtotal 393,113 Energy Performance Lease 1,000,000 Total General Obligation Debt -T,-T / J,vvv %P -T,Y I ✓,vvv .P - W -T,-r I ✓,vvv .y - 2,830,000 - - - 2,830,000 $ 7.305.000 $ 4.475.000 $ - $ 4,475,000 $ 2,830,000 $ 7,355,000 $ 340,000 $ 340,000 $ 6,460 $ 346,460 $ - 4,705,000 430,000 210,000 13,330 223,330 220,000 5,060,000 3,960,000 215,000 152,905 367,905 3,745,000 7,740,000 5,025,000 825,000 195,620 1,020,620 4,200,000 5,215,000 4,180,000 220,000 173,113 393,113 3,960,000 1,000,000 555,000 105,000 19,196 124,196 450,000 12,890,000 11,480,000 480,000 468,238 948,238 11,000,000 16,190,000 8,590,000 1,825,000 192,024 2,017,024 6,765,000 10,000,000 9,235,000 390,000 327,656 717,656 8,845,000 22,390,000 20,670,000 1,140,000 751,444 1,891,444 19,530,000 30,225,000 30,225,000 575,000 975,281 1,550,281 29,650,000 94,690,000 6,325,000 3,275,267 9,600,267 88,365,000 3,473,619 2,962,688 206,713 133,835 340,548 2,755,975 $ 97,652,688 $ 6,531,713 $ 3,409,102 $ 9,940,815 $ 91,120,975 ' - GOs Series 2003 to be refunded 2/2013 out of the escrow fund. 2 - GOs Series 2004 to be refunded 2/2014 out of the escrow fund. 164 CITY OF BAYTOWN ANNUAL REQUIREMENT TO AMORTIZE GENERAL OBLIGATION DEBT Fiscal Interest Interest Total Annual Debt Year Principal Due 2/1 Due 8/1 Interest Requirement 2013 $ 6,325,000 $ 1,684,416 $ 1,590,850 $ 3,275,266 $ 9,600,266 2014 6,350,000 1,590,850 1,504,545 3,095,395 9,445,395 2015 7,175,000 1,499,980 1,388,755 2,888,734 10,063,734 2016 71,190,000 1,388,755 1,276,055 2,664,810 9,854,810 2017 7,025,000 1,276,055 1,170,544 2,446,599 9,471,599 2018 6,375,000 1,170,544 1,078,114 2,248,659 8,623,659 2019 5,530,000 1,078,114 985,649 2,063,763 7,593,763 2020 5,740,000 985,649 882,199 1,867,848 7,607,848 2021 5,665,000 882,199 756,517 1,638,717 7,303,717 2022 5,945,000 756,517 617,952 1,374,469 7,319,469 2023 5,330,000 617,952 499,545 1,117,497 6,447,497 2024 4,615,000 499,545 419,106 918,651 5,533,651 2025 3,735,000 419,106 345,531 764,637 4,499,637 2026 3,470,000 345,531 276,851 622,382 4,092,382 2027 3,200,000 276,851 213,557 490,407 3,690,407 2028 3,330,000 213,557 147,100 360,657 3,690,657 2029 2,410,000 147,100 100,657 247,757 2,657,757 2030 2,500,000 100,657 51,313 151,969 2,651,969 2031 1,870,000 51,313 15,356 66,669 1,936,669 2032 910,000 15,356 - 15,356 925,356 $ 94,690,000 $ 15,000,045 $ 13,320,195 $ 28,320,240 $ 123,010,240 $1500 Annual Debt Service Requirements $14.00 $13.00 Olnterest ■Principal $12.00 $11.00 o $10.00 ' $9.00 =- $8.00 $7.00 A $6.00 $5.00 $4.00 $3.00 $2.00 $1.00 1'7 rr1 �O 00 O, O N I N N N !V N N N N fV N f+! M M N N N N N N N N N N N N N N N N N N N N Fiscal Year 165 CITY OF BAYTOWN GENERAL DEBT SERVICE FUND STATEMENT OF BONDED INDEBTEDNESS Fiscal Year 2012 -13 Fiscal Interest Principal Interest Interest Total Annual Principal Year Rate Due 02/01 Due 02/01 Due 08/01 Interest Requirement Outstandin General Obligation 3.70% 325,000 111,420 6,460 117,880 442,880 4,815,000 2013 3.80% $ 793559000 Series 2003 3.80% 4,475,000 Date of Issue - March 1, 2003 Refund $4,475,000 as of Feb 1, 2013 $ 7,355,000 2003 $ - $ - $ 132,853 $ 132,853 $ 132,853 7,355,000 2004 5.00% 250,000 159,424 153,174 312,598 562,598 7,105,000 2005 5.00% 255,000 153,174 146,799 299,973 554,973 6,850,000 2006 3.60% 260,000 146,799 142,119 288,918 548,918 6,590,000 2007 5.00% 270,000 142,119 135,369 277,488 547,488 6,320,000 2008 5.00% 280,000 135,369 128,369 263,738 543,738 6,040,000 2009 4.38% 290,000 128,369 122,025 250,394 540,394 5,750,000 2010 3.35% 300,000 122,025 117,000 239,025 539,025 5,450,000 2011 3.60% 310,000 117,000 111,420 228,420 538,420 5,140,000 2012 3.70% 325,000 111,420 6,460 117,880 442,880 4,815,000 2013 3.80% 340,000 6,460 - 6,460 346,460 4,475,000 2013 3.80% 4,475,000 - - - 4,475,000 - $ 2,880,000 $ 1,222,158 $ 1,195,587 $ 2,417,744 $ 5,297,747 General Obligation $ 4,705,000 Series 2004 Date of Issue - June 1, 2004 Refund $2,830,000 as of Feb 1, 2014 $ 4,705,000 2005 6.00% $ 140,000 $ 154,592 $ 111,744 $ 266,335 $ 406,335 4,565,000 2006 6.00% 175,000 111,744 106,494 218,238 393,238 4,390,000 2007 6.00% 175,000 106,494 101,244 207,738 382,738 4,215,000 2008 6.00% 180,000 101,244 95,844 197,088 377,088 4,035,000 2009 6.00% 185,000 95,844 90,294 186,138 371,138 3,850,000 2010 6.00% 190,000 90,294 84,594 174,888 364,888 3,660,000 2011 4.50% 195,000 84,594 80,206 164,800 359,800 3,465,000 2012 4.00% 205,000 80,206 8,765 88,971 293,971 3,260,000 2013 4.00% 210,000 8,765 4,565 13,330 223,330 3,050,000 2014 4.15% 220,000 4,565 4,565 9,130 229,130 2,830,000 2014 4.15% 2,830,000 - - - 2,830,000 - $ 4,705,000 $ 838,340 $ 688,314 $ 1,526,654 $ 6,231,656 166 CITY OF BAYTOWN GENERAL DEBT SERVICE FUND STATEMENT OF BONDED INDEBTEDNESS Fiscal Year 2012 -13 Fiscal Interest Principal Interest Interest Total Annual Principal Year Rate Due 02101 Due 02101 Due 08101 Interest Requirement Outstandin General Obligation Refunding $ 3; s,ubu,uuu Series 2005 Date of Issue - April Date of Issue - March 1, 2005 Term - 20 Years $ 5,060,000 2006 4.00% $ 35,000 $ 184,438 $ 99,903 $ 284,340 $ 319,340 5,025,000 2007 4.00% 155,000 99,903 96,803 196,705 3519705 4,870,000 2008 4.00% 165,000 96,803 93,503 190,305 355,305 4,705,000 2009 4.00% 170,000 93,503 90,103 183,605 353,605 4,535,000 2010 4.00% 180,000 90,103 86,503 176,605 356,605 4,355,000 2011 4.00% 190,000 86,503 82,703 169,205 359,205 4,165,000 2012 4.00% 2059000 82,703 78,603 1619305 366,305 3,960,000 2013 4.00% 215,000 78,603 74,303 152,905 367,905 3,745,000 2014 4.00% 225,000 74,303 69,803 144,105 369,105 3,520,000 2015 3.50% 240,000 69,803 65,603 135,405 375,405 3,280,000 2016 3.60% 255,000 65,603 61,013 126,615 381,615 3,025,000 2017 3.75% 265,000 61,013 56,044 117,056 382,056 2,760,000 2018 3.80% 280,000 569044 509724 1069768 386,768 2,480,000 2019 3.90% 300,000 50,724 44,874 95,598 3959598 2,180,000 2020 4.00% 315,000 44,874 38,574 83,448 398,448 1,865,000 2021 4.00% 335,000 38,574 31,874 70,448 405,448 1,530,000 2022 4.10% 350,000 31,874 24,699 56,573 406,573 1,180,000 2023 4.10% 370,000 24,699 17,114 41,813 411,813 810,000 2024 4.20% 395,000 17,114 8,819 25,933 420,933 415,000 2025 4.25% 415,000 8,819 - 8,819 423,819 - $ 5,060,000 $ 1,355,995 $ 1,171,558 $ 2,527,556 $ 7,587,556 General Obligation Refunding $ 7,740,000 Series 2005A Date of Issue - April 1, 2005 Term -15 Years $ 7,740,000 2005 0.00% $ - $ - $ 105,390 $ 105,390 $ 105,390 7,740,000 2006 3.00% 55,000 158,085 157,260 315,345 370,345 7,685,000 2007 3.00% 60,000 157,260 156,360 313,620 373,620 7,625,000 2008 3.00% 60,000 156,360 155,460 311,820 371,820 7,565,000 2009 3.50% 295,000 155,460 150,298 305,758 600,758 7,270,000 2010 3.75% 530,000 150,298 140,360 290,658 820,658 6,740,000 2011 4.00% 555,000 140,360 129,260 269,620 824,620 6,185,000 2012 4.00% 1,160,000 129,260 106,060 235,320 1,395,320 5,025,000 2013 4.00% 825,000 106,060 89,560 195,620 1,020,620 4,200,000 2014 4.00% 860,000 89,560 72,360 161,920 1,021,920 3,340,000 2015 4.00% 910,000 72,360 54,160 126,520 1,036,520 2,430,000 2016 4.50% 950,000 54,160 32,785 86,945 1,036,945 1,480,000 2017 4.38% 600,000 32,785 19,660 52,445 652,445 880,000 2018 4.40% 280,000 19,660 13,500 33,160 313,160 600,000 2019 4.50% 290,000 13,500 6,975 20,475 310,475 310,000 2020 4.50% 310,000 6,975 - 6,975 316,975 - $ 7,740,000 $ 1,442,143 $ 1,389,448 $ 2,831,591 $ 10,571,591 167 CITY OF BAYTOWN GENERAL DEBT SERVICE FUND STATEMENT OF BONDED INDEBTEDNESS Fiscal Year 2012 -13 Fiscal Interest Principal Interest Interest Total Annual Principal Year Rate Due 02/01 Due 02/01 Due 08/01 Interest Requirement Outstanding General Obligation $ 51215,000 Series 2006 Date of Issue - March 1, 2006 Term - 20 Years 2007 2008 2009 2010 2011 2012 6.00% $ 6.00% 6.00% 5.50% 5.50% 5.50% 80,000 $ 175,000 180,000 190,000 200,000 210,000 217,903 116,456 111,206 105,806 100,581 95,081 $ 116,456 111,206 105,806 100,581 95,081 89,306 $ 334,359 $ 227,663 217,013 206,388 195,663 184,388 $ 414,359 402,663 397,013 396,388 395,663 394,388 5,215,000 5,135,000 4,960,000 4,780,000 4,590,000 4,390,000 4,180,000 2013 5.00% 220,000 89,306 83,806 173,113 393,113 3,960,000 2014 4.00% 230,000 83,806 79,206 163,013 393,013 3,730,000 2015 4.00% 240,000 79,206 74,406 153,613 393,613 3,490,000 2016 4.00% 250,000 74,406 69,406 143,813 393,813 3,240,000 2017 4.00% 260,000 69,406 64,206 133,613 393,613 2,980,000 2018 4.00% 275,000 64,206 58,706 122,913 397,913 2,705,000 2019 4.13% 285,000 58,706 52,828 111,534 396,534 2,420,000 2020 4.25% 300,000 52,828 46,453 99,281 399,281 2,120,000 2021 4.25% 315,000 46,453 39,759 86,213 401,213 1,805,000 2022 4.25% 330,000 39,759 32,747 72,506 402,506 1,475,000 2023 4.38% 345,000 32,747 25,200 57,947 402,947 1,130,000 2024 4.38% 360,000 25,200 17,325 42,525 402,525 770,000 2025 4.50% 375,000 17,325 8,888 26,213 401,213 395,000 2026 4.50% 395,000 8,888 - 8,888 403,888 - $ 5,215,000 $ 1,489,278 $ 1,271,375 $ 2,760,659 $ 7,975,659 Certificates of Obligation $ 190009000 Series 2007A Date of Issue - April 19, 2007 Term -10 Years $ 1,000,000 2008 3.82% $ 70,000 $ 29,923 $ 17,763 $ 47,686 $ 117,686 930,000 2009 3.82% 90,000 17,763 16,044 33,807 123,807 840,000 2010 3.82% 90,000 16,044 14,325 30,369 120,369 750,000 2011 3.82% 95,000 14,325 12,511 26,836 121,836 655,000 2012 3.82% 100,000 12,511 10,601 23,111 123,111 555,000 2013 3.82% 105,000 10,601 8,595 19,196 124,196 450,000 2014 3.82% 105,000 8,595 6,590 15,185 120,185 345,000 2015 3.82% 110,000 6,590 4,489 119078 121,078 235,000 2016 3.82% 115,000 4,489 22292 6,781 121,781 120,000 2017 3.82% 120,000 2,292 - 2,292 122,292 - $ 1,000,000 $ 123,131 $ 93,208 $ 216,341 $ 1,216,341 168 CITY OF BAYTOWN GENERAL DEBT SERVICE FUND STATEMENT OF BONDED INDEBTEDNESS Fiscal Year 2012 -13 Fiscal Interest Principal Interest Interest Total Annual Principal Year Rate Due 02/01 Due 02/01 Due 08/01 Interest Requirement Outstandin General Obligation $ 129890,000_ Series 2008 Date of Issue - February 15, 2008 Term - 20 Years 16,190,000 2011 3.00% 4,370,000 186,838 121,288 308,126 $ 12,890,000 2009 3.00% $ 105,000 $ 5041283 $ 260,769 $ 765,052 $ 870,052 12,785,000 2010 3.00% 415,000 260,769 254,544 515,313 930,313 12,370,000 2011 3.00% 435,000 254,544 248,019 502,563 937,563 11,935,000 2012 4.00% 455,000 248,019 238,919 486,938 941,938 11,480,000 2013 4.00% 480,000 238,919 229,319 468,238 948,238 11,000,000 2014 4.00% 505,000 229,319 219,219 448,538 953,538 10,495,000 2015 4.00% 530,000 219,219 208,619 427,838 957,838 9,965,000 2016 4.00% 560,000 208,619 197,419 406,038 966,038 9,405,000 2017 4.00% 585,000 197,419 185,719 383,138 968,138 8,820,000 2018 4.00% 615,000 185,719 173,419 359,138 974,138 8,205,000 2019 4.00% 650,000 173,419 160,419 333,838 983,838 7,555,000 2020 4.00% 680,000 160,419 146,819 307,238 987,238 6,875,000 2021 4.00% 715,000 146,819 132,519 279,338 994,338 6,160,000 2022 4.00% 755,000 132,519 117,419 249,938 1,004,938 5,405,000 2023 4.13% 790,000 117,419 101,125 218,544 1,008,544 4,615,000 2024 4.25% 835,000 101,125 83,381 184,506 1,019,506 3,780,000 2025 1.43% 875,000 83,381 64,788 148,169 1,023,169 2,905,000 2026 4.38% 920,000 64,788 44,663 109,450 1,029,450 1,985,000 2027 4.50% 970,000 44,663 22,838 67,500 1,037,500 1,015,000 2028 4.50% 1,015,000 22,838 - 22,838 1,037,838 - $ 12,890,000 $ 3,594,214 $ 3,089,931 $ 6,684,153 $ 19,574,153 General Obligation Refunding $ 169190,000 Series 2010 Date of Issue - February 1, 2010 Term - 8 Years 169 $ 16,190,000 2010 $ 154,660 $ 154,660 $ 154,660 16,190,000 2011 3.00% 4,370,000 186,838 121,288 308,126 4,678,126 11,820,000 2012 1.00% 3,230,000 121,288 105,137 226,425 3,456,425 8,590,000 2013 2.00% 1,825,000 105,137 86,887 192,024 2,017,024 6,765,000 2014 2.00% 1,480,000 86,887 72,087 158,974 1,638,974 5,285,000 2015 2.50% 1,530,000 72,087 52,963 125,050 1,655,050 3,755,000 2016 2.50% 1,345,000 52,963 36,150 89,113 1,434,113 2,410,000 2017 3.00% 1,385,000 36,150 15,375 51,525 1,436,525 1,025,000 2018 3.00% 1,025,000 15,375 - 15,375 1,040,375 - $ 16,190,000 $ 676,725 $ 644,547 $ 1,321,272 $ 17,511,272 169 CITY OF BAYTOWN GENERAL DEBT SERVICE FUND STATEMENT OF BONDED INDEBTEDNESS Fiscal Year 2012 -13 Fiscal Interest Principal Interest Interest Total Annual Principal Year Rate Due 02101 Due 02101 Due 08101 Interest Requirement Outstandin Certificates of Obligation - Combined Tax & Revenue $ 109UU0,000 Series 2010 Date of Issue - February 1, 2010 Term - 20 Years $ 10,000,000 2010 $ 140,394 $ 140,394 $ 140,394 10,000,000 2011 1.00% 380,000 169,603 167,703 337,306 717,306 9,620,000 2012 1.00% 385,000 167,703 165,778 333,481 718,481 9,235,000 2013 2.00% 390,000 165,778 161,878 327,656 717,656 8,845,000 2014 2.00% 395,000 161,878 157,928 319,806 714,806 8,450,000 2015 2.00% 405,000 157,928 153,878 311,806 716,806 8,045,000 2016 3.00% 415,000 153,878 147,653 301,531 716,531 7,630,000 2017 3.00% 425,000 147,653 141,278 288,931 713,931 7,205,000 2018 3.00% 440,000 141,278 134,678 275,956 715,956 6,765,000 2019 3.50% 455,000 134,678 126,716 261,394 716,394 6,310,000 2020 3.50% 470,000 126,716 118,491 245,207 715,207 5,840,000 2021 3.50% 485,000 118,491 110,003 228,494 713,494 5,355,000 2022 3.63% 505,000 110,003 100,850 210,853 715,853 4,850,000 2023 3.75% 525,000 100,850 91,006 191,856 716,856 4,325,000 2024 4.00% 545,000 91,006 80,106 171,112 716,112 3,780,000 2025 4.00% 565,000 80,106 68,806 148,912 713,912 3,215,000 2026 4.13% 590,000 68,806 56,638 125,444 715,444 2,625,000 2027 4.25% 615,000 56,638 43,569 100,207 715,207 2,010,000 2028 4.25% 640,000 43,569 29,969 73,538 713,538 1,370,000 2029 4.38% 670,000 29,969 15,313 45,282 715,282 700,000 2030 4.38% 700,000 15,313 - 15,313 715,313 - $ 10,000,000 $ 2,241,844 $ 2,212,635 $ 4,454,479 $ 14,454,479 General Obligation and Refunding Bonds $ 22,3909000 Series 2011 Date of Issue - February 1, 2010 Term - 20 Years $ 22,390,000 2012 0.25% $ 1,720,000 $ 427,211 $ 384,272 $ 811,483 $ 2,531,483 20,670,000 2013 3.00% 1,140,000 384,272 367,172 751,444 1,891,444 19,530,000 2014 3.00% 1,170,000 367,172 349,622 716,794 1,886,794 18,360,000 2015 3.00% 1,205,000 349,622 331,547 681,169 1,886,169 17,155,000 2016 3.00% 1,240,000 331,547 317,147 648,694 1,888,694 15,915,000 2017 3.00% 1,270,000 317,147 297,222 614,369 1,884,369 14,645,000 2018 3.00% 1,315,000 297,222 277,497 574,719 1,889,719 13,330,000 2019 3.00% 1,345,000 277,497 257,322 534,819 1,879,819 11,985,000 2020 4.00% 1,400,000 257,322 229,322 486,644 1,886,644 10,585,000 2021 5.00% 1,465,000 229,322 192,697 422,019 1,887,019 9,120,000 2022 5.00% 1,540,000 192,697 154,197 346,894 1,886,894 7,580,000 2023 3.50% 715,000 154,197 141,684 295,881 1,010,881 6,865,000 2024 3.75% 740,000 141,684 127,809 269,494 1,009,494 6,125,000 2025 4.00% 770,000 127,809 1121409 240,219 1,010,219 5,355,000 2026 4.00% 805,000 112,409 96,309 208,719 1,013,719 4,550,000 2027 4.00% 835,000 96,309 79,609 175,919 1,010,919 3,715,000 2028 4.13% 870,000 79,609 61,666 141,275 1,011,275 2,845,000 2029 4.25% 910,000 61,666 42,328 103,994 1,013,994 1,935,000 2030 4.38% 945,000 42,328 21,656 63,984 1,008,984 990,000 2031 4.38% 990,000 21,656 - 21,656 1,011,656 - 170 $ 22,390,000 $ 4,268,698 $ 3,841,488 $ 8,110,189 $ 30,500,189 CITY OF BAYTOWN GENERAL DEBT SERVICE FUND STATEMENT OF BONDED INDEBTEDNESS Fiscal Year 2012 -13 Fiscal Interest Principal Interest Interest Total Annual Principal Year Rate Due 02/01 Due 02/01 Due 08/01 Interest Requirement Outstandin General Obligation and Refunding Bonds $ 30,2259000 Series 2012 Date of Issue - February 1, 2012 Term - 20 Years $ 30,225,000 2012 $ - $ - $ 3899687 $ 389,687 $ 389,687 30,225,000 2013 2.00% 575,000 490,516 484,766 975,281 1,550,281 29,650,000 2014 2.00% 1,160,000 484,766 473,166 957,931 2,117,931 28,490,000 2015 3.00% 2,005,000 473,166 443,091 916,256 2,921,256 26,485,000 2016 3.00% 2,060,000 443,091 412,191 855,281 2,915,281 24,425,000 2017 1.00% 2,115,000 412,191 391,041 803,231 2,918,231 22,310,000 2018 1.00% 2,145,000 391,041 369,591 760,631 2,905,631 20,165,000 2019 3.00% 2,205,000 369,591 336,516 706,106 2,911,106 17,960,000 2020 3.00% 2,265,000 336,516 302,541 639,056 2,904,056 15,695,000 2021 4.50% 2,350,000 302,541 249,666 552,206 2,902,206 13,345,000 2022 5.00% 2,465,000 249,666 188,041 437,706 2,902,706 10,880,000 2023 5.00% 2,585,000 188,041 123,416 311,456 2,896,456 8,295,000 2024 2.50% 1,740,000 123,416 101,666 225,081 1,965,081 6,555,000 2025 3.00% 735,000 101,666 90,641 192,306 927,306 5,820,000 2026 3.00% 760,000 90,641 79,241 169,881 929,881 5,060,000 2027 3.00% 780,000 79,241 67,541 146,781 926,781 4,280,000 2028 3.00% 805,000 67,541 55,466 123,006 928,006 3,475,000 2029 3.00% 830,000 55,466 43,016 98,481 928,481 2,645,000 2030 3.13% 855,000 43,016 29,656 72,672 927,672 1,790,000 2031 3.25% 880,000 29,656 15,356 45,013 925,013 9109000 2032 3.38% 910,000 15,356 - 15,356 925,356 - $ 30,225,000 $ 4,747,119 $ 4,646,291 $ 9,393,405 $ 39,618,405 171 BAYTOWN S 172 CITY OF BAYTOWN ORGANIZATION CHART HOTEL /MOTEL FUND City Council 11 City Manager 11 Deputy City Manager Hotel/Motel Fund anrTOwK s 173 CITY OF BAYTOWN HOTEL/MOTEL FUND 232 BUDGET SUMMARY BY FUND Actual Budget Estimated Adopted 2010 -11 2011 -12 2011 -12 2012 -13 Revenues Hotel/Motel Occupancy Tax $ 788,298 $ 674,535 $ 710,000 $ 700,000 Participation Fees 427 - - - Interest Income 3,098 3,800 1,025 1,048 Total Revenues 791,823 678,335 711,025 701,048 Expenditures Personnel Services 53,667 154,666 122,231 147,470 Supplies 14,532 38,604 31,700 38,142 Maintenance 1,554 12,141 14,700 10,500 Services 439,741 544,084 461,122 524,649 Sundry - 650 650 - Total Operating 509,494 750,145 630,403 720,761 Non- Recurring Expenditures Non - Recurring Bonus - 4,472 3,188 - Capital Outlay 227,745 80,932 14,432 80,432 Transfers Out - General Fund 73,833 145,321 145,321 - Unforeseen/New Initiatives - 50,000 25,000 50,000 Total Expenditures 811,072 1,030,870 818,344 851,193 Excess (Deficit) Revenues Over Expenditures (19,249) (352,535) (107,319) (150,145) Adj. req. to convert budget basis to GAAP 9,540 Fund Balance - Beginning 545,230 535,521 535,521 428,202 Fund Balance - Ending $ 535,521 $ 182,986 $ 428,202 $ 278,057 No. of Working Capital Days 241 65 191 119 Hotel Motel Tax Fund Expenditure by Function Historical 10% Promotional 71% Bay Communities ° 9% Arts 10% 174 CITY OF BAYTOWN PROGRAM SUMMARY 15030 HOTEL/MOTEL FUND Program Description The Hotel/Motel Occupancy Tax provides a significant source of revenue for programs and facilities that increase tourism. Major Goals • Provide activities and promotions to enhance tourist participation within the City of Baytown. • Provide support for programs that enrich the quality of life for citizens by cultivating an appreciation in the Arts and historical presentation. Expenditures by Function 50310 Arts 50320 Promotional 50330 Historical 50350 Bay Communities Total Expenditures Major Objectives • Continue upgrade and maintenance of facilities. • Provide related advertising and promotions. • Develop a public relations /media campaign that effectively promotes the resources of the community. • Promote Pirates Bay Waterpark to attract visitors • Enhance Baytown's image by promoting the City's environmental resources. Actual Budget Estimated Adopted 2010 -11 2011 -12 2011 -12 2012 -13 $ 36,398 $ 99,003 $ 79,818 $ 83,063 645,750 796,710 628,681 606,139 81,412 34,100 27,500 81,881 47,512 101,057 82,345 80,110 $811,072 $1,030,870 $818,344 $851,193 175 CITY OF BAYTOWN SERVICE LEVEL BUDGET 5030 HOTEL/MOTEL Actual Budget Estimated Adopted Acct# Acct Description 2010 -11 2011 -12 2011 -12 2012 -13 7100 Personnel Services 80001 Furniture & Equip <$5,000 71002 Regular Wages $ - $ 36,800 $ 32,415 $ 49,484 71003 Part Time Wages 24,198 40,976 31,686 27,601 71009 Overtime 21,744 42,465 33,319 35,106 71021 Health & Dental - 9,150 5,298 9,150 71022 TMRS 3,781 14,371 11,015 15,387 71023 FICA 3,445 9,198 7,458 8,457 71028 Workers Compensation 499 1,706 1,040 2,285 71051 Non - Recurring Bonus - 4,472 3,188 - Total Personnel Services 53,667 159,138 125,419 147,470 7200 Supplies 72001 Office Supplies - 500 300 500 72002 Postage - 1,300 1,200 1,000 72004 Printing 43 3,700 3,200 2,350 72041 Educational 14,489 33,104 27,000 34,292 Total Supplies 14,532 38,604 31,700 38,142 7300 Maintenance 73011 Buildings 1,094 7,141 4,700 6,000 73027 Heating & Cooling System 460 3,200 10,000 3,000 73028 Electrical Maintenance - 1,800 - 1,500 Total Maintenance 1,554 12,141 14,700 10,500 7400 Services 74001 Communication 187 - - 1,140 74002 Electric Service 15,164 25,410 16,500 16,601 74005 Natural Gas 1,589 4,469 2,800 3,000 74011 Equipment Rental 1,900 15,500 15,500 15,500 74021 Special Services 168,123 234,323 221,364 226,975 74036 Advertising 252,334 252,426 200,000 254,500 74041 Travel & Reimbursables - 3,606 3,606 - 74042 Education & Training - 1,100 1,100 4,655 74051 Rents 444 - - - 74071 Association Dues - 250 252 2,278 74087 Miscellaneous - 7,000 - - Total Services 439,741 544,084 461,122 524,649 7500 Sundry Charges 75001 Contributions - 650 650 - Total Sundry & Other - 650 650 - Total Operating 509,494 754,617 633,591 720,761 8000 Capital Outlay 80001 Furniture & Equip <$5,000 45,379 3,000 1,500 - 82011 Building & Improvements - 15,000 - 67,500 84061 Other Equipment 77,754 50,000 - - 85001 Construction 91,680 - - - 86011 Capital Lease Payment 12,932 12,932 12,932 12,932 ' Total Capital Outlay 227,745 80,932 14,432 80,432 176 CITY OF BAYTOWN SERVICE LEVEL BUDGET 5030 HOTEL/MOTEL Actual Budget Estimated Adopted Acct# Acct Description 2010 -11 2011 -12 2011 -12 2012 -13 9100 Other Finance Uses 91101 To General Fund 53,033 145,321 145,321 - 91351 To Capital Improvement Prgm 20,800 - - - Total Other Financing Uses 73,833 145,321 145,321 - 9900 Contingencies 99002 Unforeseen/New Initiatives - 50,000 25,000 50,000 Total Contingencies - 50,000 25,000 50,000 TOTAL DEPARTMENT $ 811,072 $ 1,030,870 $ 818,344 $ 851,193 177 CITY OF BAYTOWN HOTEL/MOTEL FUND BUDGET 2013 PROGRAMS BAY ARTS PROMOTIONAL HISTORICAL COMMUNITIES TOTAL • Art League Building Capital $ 15,000 $ - $ - $ - $ 15,000 • Art League (Capital Lease Payment) - 12,932 - - 12,932 • Bay Communities Clean -up - - - 80,110 80,110 • Baytown Historical Museum - - 29,381 - 29,381 • Baytown Nature Center - 720 - - 720 • Baytown Tourism Advertising - 115,000 - - 115,000 • Baytown Tourism Partnership Grant Program - 124,500 - - 124,500 • Community Wide Banners - 5,000 - - 5,000 • Economic Alliance - 10,000 - - 10,000 • Expos, Materials & Training - 16,933 - - 16,933 • Grito Fest 10,233 46,430 - - 56,663 • Nurture Nature Fest 31,221 - - - 31,221 • July 3rd/4th Festival 26,609 145,465 - - 172,074 • Tourism Coordinator - 71,159 - - 71,159 • Tourism Website - 8,000 - - 8,000 * Museum Roof Replacement (Hotel/Motel's portion) - - 52,500 - 52,500 * Unforeseen/New Initiatives - 50,000 - - 50,000 TOTAL PROGRAMS $ 83,063 $ 606,139 $ 81,881 $ 80,110 $ 851,193 178 CITY OF BAYTOWN ORGANIZATION CHART AQUATICS FUND 11 City Council 11 11 City Manager 11 Deputy City Manager 11 Aquatics Fund 11 ta BAYTOWN s 179 BAYTOWN S 180 CITY OF BAYTOWN AQUATICS FUND 502 BUDGET SUMMARY BY FUND Actual Budget Estimated Adopted 2010 -11 2011 -12 2011 -12 2012 -13 Revenues 727,464 936,498 1,032,000 1,040,011 Facility Rental $ 65,095 $ 50,000 $ 175,000 $ 180,000 Aquatics 1,480,301 1,156,000 1,500,000 1,592,700 Concessions 177,733 270,000 150,000 162,300 Rental - Mist: 21,311 50,000 11,000 - Interest 763 - 967 - Overages & Shortages 788 - 300 300 Total Revenues 1,745,991 1,526,000 1,837,267 1,935,300 Expenditures Personnel Services 727,464 936,498 1,032,000 1,040,011 Supplies 229,561 210,138 215,000 249,799 Maintenance 16,208 13,800 26,000 23,500 Services 243,927 305,648 304,926 312,304 Sundry 546 - - - Total Operating 1,217,706 1,466,084 1,577,926 1,625,614 Non - Recurring Expenditures Non - Recurring Bonus - 5,613 5,613 - Capital Outlay* 246,465 25,000 150,000 235,000 Total Expenditures 1,464,171 1,496,697 1,733,539 1,860,614 Excess (Deficit) Revenues Over Expenditures Working Capital - Beginning Working Capital - Ending No. of Working Capital Days 281,820 29,303 103,728 74,686 250,188 532,008 532,008 635,736 $ 532,008 $ 561,311 $ 635,736 $ 710,422 130 137 134 139 Includes $LOU per ticket set aside for the Water Parks capital replacement Adopted Budget 2012 -13 Operations 15% Services & Sundry 17% Personnel Services 56% Capital & Transfers 12% 181 CITY OF BAYTOWN PROGRAM SUMMARY 5000 AQUATICS Program Description The Aquatics Fund consists of two water parks, Pirates Bay Water Park and Calypso Cove in the City of Baytown. The Pirates Bay Water Park is an award winning Caribbean themed 3- acre water park which won the Aquatics International 2011 Dream Designs Award. It is operated by the Baytown Parks and Recreation Department, the family - friendly resort styled park opened in June 2010. Pirates Bay features attractions for everyone with zero beach entry, a large active and colorful Pirate themed water play center complete with a large dumping bucket and an awesome array of spray nozzles, and water guns, a 671 foot long lazy river and two large slide towers. Tower activities include fun for both the little ones and daredevils with everything from run -outs to racing tubes. The feature attraction is a Flowrider surfing machine. The Flowrider provides an endless moving mountain of water with all the excitement of ocean surfing that will challenge all who enter. Surfer boys and girls ride the waves with an audience. The park also features a climbing wall, and a small rectangular pool for lap swimming and programs such as swim lessons, and water volleyball. A concession stand will provide tasty burgers and other snacks; and covered picnic areas invite visitors to rest between activities. An air conditioned meeting room is available year - round for rentals for family reunions, company outings. The park also offers three large picnic pavilions available for rentals for birthday parties or family get - togethers. A new souvenir stand "the Black Pearl" opened near the Flowrider in May 2012. Calypso Cove is a smaller Caribbean themed Water Park, located at N.C. Foote Park on West Main. The Park replaced a 1970 era pool and consists of two Workload Measures separate bodies of water. A shallow, zero beach entry pool that features several water guns, a small tot slide, a water mushroom and a large play feature with dumping bucket and is designed for the smaller children and families. A second pool located adjacent to the zero entry pool features a crossing activity, a 17 foot tall slide tower and body slide and optional water volleyball net and basketball goal can also be placed in the pool. This pool is also used for swim lesions and other group activities. Calypso Cove also features large coolbrellas, picnic tables, lounge chairs and a bathhouse. Major Goals • Follow the guidelines of the Aquatic Facilities Study to add and improve the aquatic facilities of the department. • Support the accomplishment of the City Council's visioning priorities which include, but are not limited to: Development and Redevelopment, Infrastructure Maintenance and Improvement, and Creating a Community we can all be proud of. • Expand recreation opportunities, especially for youth. • Become a site for Flowrider competitions. • Complete the Pirates Bay Expansion Master Plan Major Objectives • Continue to expand the proposed spray parks as outlined in the Aquatic Facilities Master Plan • Continue to add special events that will increase attendance and revenue such as the Itty Bitty Beach Party and Dive in movies. Services Provided • Swim Lessons • Flowrider Lessons Actual Budget Estimated Projected 2010 -11 2011 -12 2011 -12 2012 -13 1. Pirates Bay Waterpark Attendance 130,697 130,000 135,000 145,000 2. Calypso Cove Attendance 15,817 16,500 16,000 16,000 Performance Measures Pirates Bay Water Park Revenue 1' (attendance, concessions and rentals) $1,652,730 $1,400,000 $1,800,000 $1,850,000 2. Calypso Cove opened May 29, 2011 $84,638 $85,000 $85,000 $85,000 182 CITY OF BAYTOWN SERVICE LEVEL BUDGET 5000 AQUATICS FICA Acct# Acct Descr 7100 Personnel Services 71002 Regular Wages 71003 Part-Time Wages 71009 Overtime 71021 Health & Dental 71022 TMRS 71023 FICA 71028 Workers Compensation 71051 Non - Recurring Bonus 74005 Total Personnel Services 7200 Supplies 72001 Office Supplies 72004 Printing 72007 Wearing Apparel 72019 Supplies Purchase for Resale 72021 Minor Tools 72026 Cleaning & Janitorial 72028 Swimming Pool Supplies 72031 Chemical 72032 Medical 72041 Educational Supplies . 72045 Computer Software Supply 72046 Botanical Supplies 3,000 Total Supplies 7300 Maintenance 73011 Building Maintenance 73027 Heating & Cooling System 73028 Electrical Maintenance 3,897 Total Maintenance 7400 Services 74001 Communication 74002 Electric Service 74005 Natural Gas 74021 Special Services 74029 Service Awards 74036 Advertising 74041 Travel & Reimbursables 74042 Education & Training 74272 Real & Personal Property 5,134 Total Services 7500 Sundry 75071 Terminal/Accrual Pay 5,613 Total Sundry 727,464 Total Operating 8000 Capital Outlay 80001 Furniture & Equip < $5,000 Actual Budget Estimated Adopted 2010 -11 2011 -12 2011 -12 2012 -13 $ 74,266 $ 89,176 $ 91,039 $ 92,741 537,347 738,170 814,903 824,000 34,781 - 51 - 10,572 18,300 23,041 18,300 16,254 16,168 16,509 16,869 49,110 63,203 69,305 69,671 5,134 11,481 17,152 18,430 - 5,613 5,613 - 727,464 942,111 1,037,613 1,040,011 8,812 6,000 5,500 6,000 700 1,000 900 3,000 11,531 8,960 10,411 12,000 103,065 68,129 70,000 100,000 479 500 700 500 122278 9,500 11,300 12,500 32939 7,500 7,950 7,500 64,130 95,899 99,039 97,899 2,428 3,400 3,000 3,400 1,622 1,000 900 1,000 16,680 2,750 - - 3,897 5,500 5,300 6,000 229,561 210,138 215,000 249,799 6,709 5,500 20,446 12,000 971 5,500 2,954 5,500 8,528 2,800 2,600 6,000 16,208 13,800 26,000 23,500 3,972 9,143 8,548 9,227 120,195 145,000 143,000 151,432 1,086 6,000 1,500 1,000 50,676 61,400 65,878 76,085 1,361 5,080 5,000 5,080 48,116 60,000 62,000 60,000 2,769 3,290 3,300 - 3,132 2,735 2,700 9,480 12,620 13,000 13,000 - 243,927 305,648 304,926 312,304 546 546 1,217,160 1,471,697 1,583,539 1,625,614 9,284 84041 Furniture & Fixtures - 25,000 15,000 70,000 84061 Other Equipment* 237,181 - 135,000 165,000 Total Capital Outlay 246,465 25,000 150,000 235,000 TOTAL DEPARTMENT $ 1,464,171 $ 1,496,697 $ 1,733,539 $ 1,860,614 * Includes $1.00 per ticket set aside for the Water Parks capital replacement. 183 BAYTOWN S 184 CITY OF BAYTOWN ORGANIZATION CHART WATER AND SEWER FUND City Council I Manager I I Deputy City I I Assistant City I Manager Manager I Director of Public I I Director of Finance I W orks/Ut i l ities I Assistant Director I I Utility Billing & Collections I of Utilities Water Wastewater Operations I I Operations I I [onstruction BAYTOWN s 185 BAYTOWN S 186 Revenues Intergovernmental Operating Revenues Non - operating Revenues Miscellaneous Operating Transfers In' Expenditures by Type: Personnel Services Supplies Maintenance Services Sundry Non- Recurring Expenditures Non - Recurring Bonus CITY OF BAYTOWN WATER & SEWER FUND 520 BUDGET SUMMARY BY FUND Actual Budget Estimated Adopted 2010 -11 2011 -12 2011 -12 2012 -13 $ 923,691 $ 1,014,433 31,898,520 30,772,536 555,669 559,025 950,000 $ 994,839 30,801,000 30,576,000 474,600 425,500 4,192,246 64,502 37,899 53,207 2,526,883 2,531,225 2,531,225 - Total Revenues 40,097,009 34,941,721 34,794,724 32,049,546 7,596,495 7,378,382 7,406,615 7,949,689 9,483,557 9,548,734 9,552,259 10,211,414 1,091,050 1,213,100 1,294,670 1,488,250 2,259,251 3,127,135 2,959,594 2,611,057 102,464 180,405 159,244 160,836 Total Operating 20,532,817 21,447,756 21,372,382 22,421,246 344,728 344,728 Capital Outlay 176,121 392,127 372,127 709,731 Debt Requirements 9,981,968 10,063,653 10,063,653 8,417,158 Transfers Out 2,285,472 2,285,472 2,285,472 3,499,385 Unforeseen/New Initiatives - 55,000 55,000 55,000 Total Expenditures 32,976,378 34,588,736 34,493,362 35,102,520 Excess (Deficit) Revenues Over Expenditures 7,120,631 352,985 301,362 (3,052,974) Adj. req. to convert budget basis to GAAP (2,592,606) Working Capital - Beginning 7,047,856 11,575,881 11,575,881 11,877,243 Working Capital - Ending $ 11,575,881 $ 11,928,866 $11,877,243 $ 8,824,269 + MDD portion of Water and Sewer debt will be transferred directly to Water and Sewer Debt Fund beginning in FY2013. No. of Working Capital Days 128 126 126 92 Adopted Budget 2012 -13 by Expenditure Type Personnel Services 25% Operating 46% Debt Requirements 27% Capital Outlay 2°/� CITY OF BAYTOWN WATER & SEWER FUND 520 BUDGET SUMMARY BY FUND Actual Budget Estimated Adopted 2010 -11 2011 -12 2011 -12 2012 -13 Revenues 2,699,480 2,114,861 2,316,680 2,724,074 Intergovernmental $ 923,691 $ 1,014,433 $ 950,000 $ 994,839 Operating Revenues 31,898,520 30,772,536 30,801,000 30,576,000 Non - operating Revenues 555,669 559,025 474,600 425,500 Miscellaneous 4,192,246 64,502 37,899 53,207 Operating Transfers In* 2,526,883 2,531,225 2,531,225 - Transfer to Other Funds Total Revenues 40,097,009 34,941,721 34,794,724 32,049,546 Expenditures by Function General Government 2,699,480 2,114,861 2,316,680 2,724,074 Water Operations 11,181,077 12,440,731 12,392,625 13,447,637 Wastewater Operations 5,816,974 5,549,915 5,343,780 4,968,551 Utility Construction 1,011,407 2,134,104 2,091,152 2,045,715 Total Operating 20,708,938 22,239,611 22,144,237 23,185,977 Transfer to Debt Service 9,981,968 10,063,653 10,063,653 8,417,158 Transfer to Other Funds 2,285,472 2,285,472 2,285,472 3,499,385 12,267,440 12,349,125 12,349,125 11,916,543 Total Expenditures 32,976,378 34,588,736 34,493,362 35,102,520 Excess (Deficit) Revenues Over Expenditures 7,120,631 352,985 301,362 (3,052,974) Adj. req. to convert budget basis to GAAP (2,592,606) Working Capital - Beginning 7,047,856 11,575,881 11,575,881 11,877,243 Working Capital - Ending $11,575,881 11,928,866 $ 11,877,243 $ 8,824,269 * MDD portion of Water and Sewer debt will be transferred directly to Water and Sewer Debt Fund beginning in FY2013. Adopted Budget 2012 -13 by Expenditure Function Transfers & Other 34% Utility Construction 6% 188 General Government 8% Wastewater Operations 14% Water Operations 38% CITY OF BAYTOWN WATER & SEWER FUND REVENUE DETAIL Actual Budget Estimated Adopted Revenue 2010 -11 2011 -12 2011 -12 2012 -13 BAWA- Contract Svcs. $ 923,691 $ 1,014,433 $ 950,000 $ 994,839 Total Intergovernmental 923,691 1,014,433 950,000 994,839 Sale of Water 17,195,238 16,177,920 16,180,000 16,000,000 Sewer Service 13,549,045 13,558,036 13,580,000 13,500,000 Penalties 699,944 715,000 716,000 716,000 Pollution Control Fees 388,550 247,090 260,000 300,000 PSLIP Program 65,743 74,490 65,000 60,000 Operating Revenues 31,898,520 30,772,536 30,801,000 30,576,000 Turn-on Fees 463,669 481,960 396,000 350,000 Water Tap Fees 53,900 49,090 52,000 49,000 Sewer tap Fees 35,600 25,950 26,000 26,000 OT Turn -On Fees 2,500 2,025 600 500 Non - operating Revenues 555,669 559,025 474,600 425,500 Interest on Investment 55,561 52,842 29,379 44,607 Interest on Receivable 2,630 219 - - Contributed Capital Sewer 1,267,675 - - - Contributed Capital Water 2,856,227 - - - Miscellaneous 10,710 11,620 8,700 8,500 Overages and Shortages (557) (179) (180) 100 Total Miscellaneous 4,192,246 64,502 37,899 53,207 Total Revenues 37,570,126 32,410,496 32,263,499 32,049,546 From MDD* 2,526,883 2,531,225 2,531,225 - Total Operating Transfers In 2,526,883 2,531,225 2,531,225 - Total Revenues & Transfers $ 40,097,009 $ 34,941,721 $ 34,794,724 $ 32,049,546 * MDD portion of Water and Sewer debt will be transferred directly to Water and Sewer Debt Fund beginning in FY2013. 189 CITY OF BAYTOWN WATER & SEWER FUND 520 BUDGET SUMMARY BY DEPARTMENT Actual Budget Estimated Adopted Department Name 2010 -11 2011 -12 2011 -12 2012 -13 General Government Fiscal Operations $ 1,459,182 $ 1,599,623 $ 1,561,074 $ 1,965,870 General Overhead 1,240,298 515,238 755,606 758,204 Total General Government 2,699,480 2,114,861 2,316,680 2,724,074 Water Operations Water & Sewer Fund Total Utility Transmission (formerly Water Distribution) 1,445,611 2,088,701 2,104,372 2,074,023 Treated Water 8,808,195 8,624,403 8,624,403 9,436,673 Restoration - 744,230 700,750 948,199 Water Treatment 927,271 983,397 963,100 988,742 Total Water Operations 11,181,077 12,440,731 12,392,625 13,447,637 Wastewater Operations Wastewater Collection 1,597,374 - - - Wastewater Treatment 3,998,958 5,280,109 5,090,747 4,663,641 Pollution Control 151,506 269,806 253,033 304,910 Private Sewer Line Inspections 69,136 - - - Total Wastewater Operations 5,816,974 5,549,915 5,343,780 4,968,551 Utility Construction Construction 1,011,407 2,134,104 2,091,152 2,045,715 Total Utility Construction 1,011,407 2,134,104 2,091,152 2,045,715 Total Operations 18,009,458 20,124,750 19,827,557 23,185,977 Transfers Out Transfer to Debt Service 9,981,968 10,063,653 10,063,653 8,417,158 Transfer to Other Funds 2,285,472 2,285,472 2,285,472 3,499,385 Total Transfers 12,267,440 12,349,125 12,349,125 11,916,543 Water & Sewer Fund Total $ 32,976,378 $ 34,588,736 $ 34,493,362 $ 35,102,520 Adopted Budget 2012 -13 by Function Water Operations 38% General Government^ Waztewat Operations o \\ 8 /o �� 14 14% Transfer to Other Funds Utility Construction 10% 6% Transfer to Debt Service 24% 190 CITY OF BAYTOWN WATER & SEWER FUND 520 BUDGET SUMMARY BY ACCOUNT Actual Budget Estimated Adopted Acct# Acct Description 2010 -11 2011 -12 2011 -12 2012 -13 7100 Personnel Services 71002 Regular Wages $ 4,119,686 $ 4,554,342 $ 4,401,880 $ 4,729,831 71003 Part Time Wages 22,755 18,000 18,000 18,540 71009 Overtime 483,689 240,332 333,924 304,688 71021 Health & Dental Insurance 760,261 1,107,413 828,780 1,096,628 71022 TMRS 830,755 862,339 865,842 917,817 71023 FICA 330,866 358,830 358,489 359,265 71028 Workers Compensation 48,758 79,415 86,259 95,069 71041 Allowances 8,931 10,800 10,591 10,876 71043 Employee Incentives 128 - - - 71051 Non - Recurring Bonus - 344,728 344,728 - 71052 Salary Savings - (100,000) - (100,000) 71081 Retired Employee Benefits 990,666 246,911 502,850 516,975 73047 Total Personnel Services 7,596,495 7,723,110 7,751,343 7,949,689 7200 Supplies 72001 Office 20,711 19,782 19,632 18,482 72002 Postage 119,509 125,114 137,704 147,659 72004 Printing 12,165 13,000 13,000 13,000 72007 Wearing Apparel 40,474 50,535 50,622 40,400 72016 Motor Vehicle 199,667 310,100 298,156 270,700 72019 Supplies Purchased for Resale 24,345 - - - 72021 Minor Tools 36,391 37,500 37,087 34,050 72026 Cleaning & Janitorial 5,937 5,500 6,005 5,500 72031 Chemical 215,914 362,400 365,250 244,650 72032 Medical 249 400 400 300 72052 Treated Water 8,808,195 8,624,403 8,624,403 9,436,673 73043 Total Supplies 9,483,557 9,548,734 9,552,259 10,211,414 7300 Maintenance 73001 Land 7,919 15,750 15,750 12,500 73011 Buildings 7,028 13,100 12,500 11,000 73021 Filtration Plants Maintenance 42 - - - 73022 Sanitary Sewers 17,984 27,000 27,000 27,000 73023 Water Distribution System 248,863 150,000 240,000 225,000 73024 Reservoirs & Wells 10,103 10,000 5,000 3,000 73025 Streets Sidewalks & Curbs 21,076 57,500 55,200 56,500 73026 Storm Drains Maintenance - 7,000 7,000 - 73027 Heating & Cooling System 6,914 7,500 7,000 7,500 73042 Machinery & Equipment 350,175 396,150 396,150 346,650 73043 Motor Vehicles 249,820 361,700 362,016 320,700 73047 Meters & Settings 170,603 160,000 160,000 471,000 73055 Computers 523 7,400 7,054 7,400 Total Maintenance 1,091,050 1,213,100 1,294,670 1,488,250 7400 Services 74001 Communication 1,422 2,950 5,457 3,357 74002 Electric Service 1,441,692 2,157,500 2,147,194 1,838,340 191 CITY OF BAYTOWN WATER & SEWER FUND 520 BUDGET SUMMARY BY ACCOUNT Actual Budget Estimated Adopted Acct# Acct Description 2010 -11 2011 -12 2011 -12 2012 -13 74005 Natural Gas 196 400 400 400 74011 Equipment Rental 59,781 19,000 23,138 42,900 74021 Special Services 328,796 407,516 405,877 410,701 74022 Audits 8,587 16,512 16,512 16,512 74026 Janitorial Services 3,755 4,060 3,629 4,060 74041 Travel & Reimbursables 2,857 8,000 7,500 - 74042 Education & Training 41,531 43,020 42,320 38,620 74050 Disposal Services 270,446 369,600 303,000 252,000 74071 Association Dues 1,617 4,167 4,567 4,167 74210 General Liability Insurance 7,731 10,097 - - 74220 Errors & Omissions 12,861 14,357 - - 74240 Auto Liability 21,715 16,172 - - 74241 Auto Collision 19,156 15,244 - - 74242 Auto Catastrophic 567 662 - - 74271 Mobile Equipment 3,250 25464 - - 74272 Real & Personal Property 31,927 25,299 - - 74277 Flood Insurance - 9,152 - - 74280 Bonds - 118 - - 74281 Employee Fraud 1,364 845 - - Total Services 2,259,251 3,127,135 2,959,594 2,611,057 7500 Sundry Charges 75088 Bad Debt - Cutoff Accounts 102,464 180,405 159,244 160,836 Total Sundry & Other 102,464 180,405 159,244 160,836 Total Operating 20,532,817 21,792,484 21,717,110 22,421,246 8000 Capital Outlay 80001 Furniture & Equipment < $5,000 52,799 - - - 82011 Building and Improvements - 5,000 5,000 91,881 83023 Water Distribution System - 200,000 180,000 200,000 83029 Sewer Connections - 10,000 10,000 10,000 83035 Meters & Connections - 65,000 65,000 65,000 84042 Machinery & Equipment - - - 45,000 84043 Motor Vehicles - - - 209,000 86011 Capital Lease Purchases 123,322 112,127 112,127 88,850 Total Capital Outlay 176,121 392,127 372,127 709,731 9000 Other Financing Uses 91101 To General Fund 1,954,274 1,954,274 1,954,274 1,954,274 91401 To G O 1 S 3,176,915 2,956,166 2,956,166 - 91450 To Accrued Leave - General Fund - 200,000 200,000 220,000 91522 To WW I S 6,746,953 7,045,349 7,045,349 8,417,158 91521 To Accrued Leave -Water & Sewer 200,000 - - - 91527 To CIPF - Water & Sewer - - - 1,000,000 91550 To Garage Fund 2,515 2,515 2,515 113,829 91552 To Warehouse Operations 128,683 128,683 128,683 211,282 92510 To BAWA 58,100 62,138 62,138 - Total Other Financing Uses 12,267,440 12,349,125 12,349,125 11,916,543 192 CITY OF BAYTOWN WATER & SEWER FUND 520 BUDGET SUMMARY BY ACCOUNT Actual Budget Estimated Adopted Acct# Acct Description 2010 -11 2011 -12 2011 -12 2012 -13 9900 Contingencies 99001 Contingencies - 5,000 5,000 5,000 99002 Unforeseen/New Initiatives - 50,000 50,000 50,000 Total Contingencies - 55,000 55,000 55,000 TOTAL EXPENDITURES $ 32,976,378 $ 34,588,736 $ 34,493,362 $ 35,102,520 193 CITY OF BAYTOWN PROGRAM SUMMARY 1030 UTILITY BILLING & COLLECTIONS Program Description The Utility Billing Division is responsible for the weekly, bi- monthly, and monthly procedures related to the billing of water, sewer, and garbage services provided to the citizens. They ensure the customer meters are properly read and billed for services received; generate weekly, bi- monthly, and monthly bills; monitor and disburse security deposits; process past due accounts; test, repair, and replace meters; curtail theft of service and report line leaks for repair. The main priority of the division is to provide excellent customer service. The Collection Division provides cash receipts system training to other City Departments. Processes and monitors the following: Industrial District In- Lieu -of Tax; solid waste gross receipts tax; hotel occupancy tax; franchise fees; water, sewer, garbage and storm water receipts; sales tax receipts; property tax deposits; and receipts for City leased land and buildings. Major Goals • Provide 100% customer service 100% of the time. • Exceed the customer's expectations. • Maintain a high level of accuracy in billing. • Maintain meter reading accuracy at 99.9 %. • Carry out the vision established through the codes and ordinances of the City of Baytown. Major Objectives • Accurately bill utility customers per City Ordinance. • Process payments in a timely manner. • Obtain accurate meter readings and stay on schedule for monthly readings. • Curtail theft of service. • Test, repair, and replace meters to assure precise readings for accurate billing. • Provide training and cross - training for all employees. Workload Measures Actual 2010 -11 Budget 2011 -12 Estimated 2011 -12 Projected 2012 -13 1. Accounts billed — per month 20,205 27,275 21,175 21,886 2. Meters read — per month 22,161 23,178 22,732 22,959 3. Automatic bank drafts — per month 1,669 1,730 1,711 1,728 4. Payments processed — per month 18,293 19,200 18,190 18,500 Performance Measures 1. Percent of Meters Read by MRX Unit 85.04% 87.0% 79.03% 90.00% 2. Daily service work orders — per year 34,615 36,102 32,364 32,688 3. Rereads requested — per year 2,722 1,748 2,090 1,590 4. No reads/Invalid reads — per year 39,787 35,596 64,026 40,800 5. Water Accountability — per year 79.72% 79.0% 69.0% 83.0% ➢ Lock Box payments comprise twenty-nine percent of the utility payments processed. ➢ "No reads/Invalid reads" address malfunctioning equipment: Meter Interface Units (MIU) not transmitting at all or are transmitting something other than a numeric read. Meter Technicians are required to read these meters manually to obtain the proper reading and enter in system prior to billing. Continued maintenance is the key to reducing the problem reads. "Water Accountability" is negatively impacted by lack of maintenance, large meters being stuck, major engineering projects unaccountability for water usage during project period, accurate flushing reporting, straight lining and broken valves. 194 CITY OF BAYTOWN SERVICE LEVEL BUDGET 1030 UTILITY BILLING &COLLECTIONS Actual Budget Estimated Adopted Acct# Acct Description 2010 -11 2010 -11 2011 -12 2012 -13 7100 Personnel Services 71002 Regular Wages $ 690,390 $ 710,056 $ 697,566 $ 747,845 71003 Part Time Wages 22,755 18,000 18,000 18,540 71009 Overtime 17,212 21,000 21,000 27,810 71021 Health & Dental 136,630 172,613 138,259 181,628 71022 TMRS 127,727 133,350 131,749 141,429 71023 FICA 51,645 56,691 57,009 56,057 71028 Workers Compensation 3,473 5,740 5,739 5,205 71041 Allowances 1,779 1,800 1,765 1,800 71043 Employee Incentives 128 - - - 71051 Non - Recurring Bonus - 48,144 48,144 - Total Personnel Services 1,051,739 1,167,394 11119,231 1,180,314 7200 Supplies 72001 Office 9,222 9,632 9,632 9,632 72002 Postage 117,065 122,114 135,004 144,659 72007 Wearing Apparel 1,725 21400 2,487 2,400 72016 Motor Vehicle 24,126 29,700 29,256 29,700 72021 Minor Tools 3,231 2,500 1,937 2,500 72026 Cleaning & Janitorial 967 1,000 1,505 1,000 Total Supplies 156,336 167,346 179,821 189,891 7300 Maintenance 73027 Heating & Cooling System - 2,000 1,500 2,000 73043 Motor Vehicles 10,503 11,000 12,316 11,000 73047 Meters & Settings 155,931 145,000 145,000 456,000 73055 Maintenance on Computers 523 7,400 7,054 7,400 Total Maintenance 166,957 165,400 165,870 476,400 7400 Services 74001 Communication 135 100 507 507 74002 Electric Service 6,641 9,800 9,194 8,090 74011 Equipment Rental 3,886 3,900 3,538 3,900 74021 Special Services 63,382 66,736 65,597 68,921 74026 Janitorial Services 3,755 4,060 3,629 4,060 74041 Travel & Reimbursables 606 1,400 900 - 74042 Education & Training 2,577 2,820 2,120 4,120 74071 Association Dues 80 667 667 667 Total Services 81,062 89,483 86,152 90,265 Total Operating 1,456,094 1,589,623 1,551,074 1,936,870 8000 Capital Outlay 80001 Furniture & Equip <$5,000 3,088 - - - 82011 Building & Improvements - 5,000 5,000 5,000 84043 Motor Vehicles - - - 19,000 Total Capital Outlay 3,088 5,000 5,000 24,000 9900 Contingencies 99001 Contingencies - 5,000 5,000 5,000 Total Contingencies - 5,000 5,000 5,000 TOTAL DEPARTMENT $ 1,459,182 $ 1,599,623 $ 1,561,074 $ 1,965,870 195 BAYTOWN S 196 CITY OF BAYTOWN SERVICE LEVEL BUDGET 1190 WATER &SEWER GENERAL OVERHEAD Water & Sewer General Overhead codifies expenditures that are not directly associated with any other department within the Water & Sewer Fund. The major components are insurance, special programs and contingencies. Actual Budget Estimated Adopted Acct# Acct Description 2010 -11 2010 -11 2011 -12 2012 -13 7100 Personnel Services 71052 Salary Savings $ - $ (100,000) $ - $ (100,000) 71081 Retired Employee Benefits 990,666 246,911 502,850 516,975 Total Personnel Services 990,666 146,911 502,850 416,975 7200 Supplies 72004 Printing 12,165 13,000 13,000 13,000 72019 Supplies Purchased for Resale 24,345 - - - Total Supplies 36,510 13,000 13,000 13,000 7300 Maintenance 73042 Machinery & Equipment - 1,650 1,650 1,650 Total Maintenance - 1,650 1,650 1,650 7400 Services 74001 Communication - 2,850 2,850 2,850 74021 Special Services 3,500 9,500 9,500 9,500 74022 Audits 8,587 16,512 16,512 16,512 74210 General Liability Insurance 7,731 10,097 - - 74220 Errors & Omissions 12,861 14,357 - - 74240 Auto Liability 21,715 16,172 - - 74241 Auto Collision 19,156 15,244 - - 74242 Auto Catastrophic 567 662 - - 74271 Mobile Equipment 3,250 2,464 - - 74272 Real & Personal Property 31,927 25,299 - - 74277 Flood Insurance - 9,152 - - 74280 Bonds - 118 - - 74281 Employee Fraud 1,364 845 - - Total Services 110,658 123,272 28,862 28,862 7500 Sundry Charges 75088 Bad Debt -Cutoff Accounts 102,464 180,405 159,244 160,836 Total Sundry & Other 102,464 180,405 159,244 160,836 Total Operating 1,240,298 465,238 705,606 621,323 8000 Capital Outlay 82011 Building & Improvements - - - 86,881 Total Capital Outlay - - - 86,881 9000 Other Financing Uses 91101 To General Fund 13,200 13,200 13,200 13,200 Total Other Financing Uses 13,200 13,200 13,200 13,200 9900 Contingencies 99002 Unforeseen/New Initiatives - 50,000 50,000 50,000 Total Contingencies - 50,000 50,000 50,000 TOTAL DEPARTMENT $ 1,253,498 $ 528,438 $ 768,806 $ 771,404 197 BAYTOWN S 198 CITY OF BAYTOWN PROGRAM SUMMARY 13040 WATER OPERATIONS Program Description The Water Operations group of the City of Baytown consists of the following divisions: Water Distribution, Water Treatment and Treated Water. The Utility Transmission division is responsible for the operation and maintenance of the water distribution system (approximately 458 miles) including transmission lines, elevated storage tanks, and well sites. The operation and maintain of the wastewater collection system (approximately 430 miles). The Restoration Division repairs, replaces streets, driveways, curb & gutter and sidewalks that were removed to repair utilities. They also assist the Drainage Division crews needing concrete work; and when work is being preformed for CDBG projects. The Treated Water division consists of the budgeted water purchased by the City of Baytown from the Baytown Area Water Authority. The Water Treatment division includes personnel costs associated with the operation of the Baytown Area Water Authority surface water treatment plant. Major Goals • Operate and maintain a reliable distribution system with the ability to deliver a sufficient quantity of safe and good quality water under adequate pressure to the utilities' customers at all times. • Obtain water and sewer certificates for all employees. • Maintain the wastewater collection system in order to provide a safe environment for the citizens of Baytown. Major Objectives • Continue to meet or exceed all Texas Commission on Environmental Quality (TCEQ) Rules and Regulations for water production and water distribution, so the City will continue to be rated a "Superior Public Water System" by the TCEQ. • Continue to meet or exceed all Texas Commission on Environmental Quality (TCEQ) Rules and Regulations for wastewater collection. Workload Measures Actual 2010 -11 Budget 2011 -12 Estimated 2011 -12 Projected 2012 -13 1. Leak repairs / day 4 5 4 5 2. Customer Repairs / week 9 10 10 10 3. Meter Change -outs / year 9 15 15 15 4. Manholes repaired / year 28 85 45 60 5. Sewer stops / year 1,392 1,500 1,400 1,500 6. Manholes, mains vectored / year 420 800 600 600 Performance Measures _ 1. Average time to complete meter change outs/ hours 1.5 1.5 1.5 1.5 2. Average time to complete leak repairs/hours 3 3 3 3 3. Average response time for a water leak report I 1 1 1 4. Utility lines located 195 250 110 200 199 CITY OF BAYTOWN SERVICE LEVEL BUDGET 3040 WATER OPERATIONS Actual Budget Estimated Adopted Acct# Acct Description 2010 -11 2010 -11 2011 -12 2012 -13 7100 Personnel Services 71002 Regular Wages $ 1,061,773 $ 1,714,458 $ 1,641,053 $ 1,760,327 71009 Overtime 213,267 107,800 179,646 146,574 71021 Health & Dental 206,943 442,050 313,304 417,240 71022 TMRS 229,933 327,265 332,448 347,615 71023 FICA 91,456 135,486 136,659 136,596 71028 Workers Compensation 17,105 38,952 44,571 49,235 71041 Allowances 3,267 3,960 3,884 4,036 71051 Non - Recurring Bonus - 141,972 141,972 - Total Personnel Services 1,823,744 2,911,943 2,793,537 2,861,623 7200 Supplies 72001 Office Supplies 1,094 2,100 2,100 1,500 72007 Wearing Apparel 10,982 20,435 20,435 14,000 72016 Motor Vehicle 53,849 154,800 154,000 142,000 72021 Minor Tools 16,303 21,150 21,150 17,450 72031 Chemical 925 7,450 7,450 7,450 72032 Medical 138 200 200 200 72052 Treated Water 8,808,195 8,624,403 8,624,403 9,436,673 Total Supplies 8,891,486 8,830,538 8,829,738 9,619,273 7300 Maintenance 73001 Land 7,919 15,750 15,750 12,500 73011 Buildings 658 5,400 2,500 1,000 73021 Filtration Plants Maintenance 42 - - - 73022 Sanitary Sewers Maintenance - 27,000 27,000 27,000 73023 Water Distribution System 248,846 150,000 240,000 225,000 73024 Reservoirs & Wells 10,103 10,000 5,000 3,000 73025 Streets Sidewalks & Curbs 12,515 54,300 52,000 55,000 73026 Storm Drain Maintenance - 7,000 7,000 - 73042 Machinery & Equipment 3,691 2,000 3,000 3,000 73043 Motor Vehicles 72,961 200,700 200,700 200,700 73047 Meters & Settings 14,972 15,000 15,000 15,000 Total Maintenance 371,707 487,150 567,950 542,200 7400 Services 74001 Communication 75 - - - 74002 Electric Service 15,172 29,700 20,000 15,941 74011 Equipment Rental - 4,600 4,600 2,500 74021 Special Services 67,796 67,200 67,200 67,200 74041 Travel & Reimbursables 521 2,300 2,300 - 74042 Education & Training 9,249 17,400 17,400 14,000 74071 Association Dues 597 1,050 1,050 1,050 Total Services 93,410 122,250 112,550 100,691 Total Operating 11,180,347 12,351,881 12,303,775 13,123,787 200 CITY OF BAYTOWN SERVICE LEVEL BUDGET 3040 WATER OPERATIONS Actual Budget Estimated Adopted kcct# Acct Description 2010 -11 2010 -11 2011 -12 2012 -13 8000 Capital Outlay 80001 Furniture & Equip < $5,000 730 - - - 84042 Machinery & Equipment - - - 45,000 84043 Motor Vehicles - - - 190,000 86011 Capital Lease Payment - 88,850 88,850 88,850 Total Capital Outlay 730 88,850 88,850 323,850 9000 Other Financing Uses 91101 To General Fund 31,036 31,036 31,036 31,036 Total Other Financing Uses 31,036 31,036 31,036 31,036 TOTAL DEPARTMENT $ 11,212,113 $ 1211471,767 $ 12,423,661 $ 13,478,673 201 CITY OF BAYTOWN PROGRAM SUMMARY 13050 WASTEWATER OPERATIONS Program Description The Wastewater Operations group for the City of Baytown consists of the following divisions: Wastewater Treatment, Wastewater Collections, Pollution Control and Private Sewer Line Inspections. The Wastewater Treatment division is responsible for treatment and discharge of sanitary sewage to Texas Commission on Environmental Quality (TCEQ) and Environmental Protection Agency (EPA) Rules and Regulations. The Pollution Control division is responsible for the monitoring of wastes that enter the collection system from food, commercial and industrial establishments, and is responsible for the Private Sewer Line Inspection in evaluating the condition of private sewer lines. Major Goals • To operate and maintain four Wastewater Treatment plants to meet health department, TCEQ and EPA Rules and Regulations at all times. Major Objectives • Continue to meet Health Department, TCEQ and EPA Rules and Regulations by continuing major rehabilitation projects to improve the quality of service to all citizens. Workload Measures Actual 2010 -11 Budget 2011 -12 Estimated 2011 -12 Projected 2012 -13 1. Tons of sludge per year - 30520 1,300 1,300 1,500 1,500 2. Volume of wastewater treated (mg) in a month - 30520 950 950 1,200 1,200 3. Permits issued - 30530 150 70 49 21 4. Inspections, Samples pulled/analysis performed - 30530 300 300 170 170 5. Industrial user surveys completed - 30530 100 100 0 0 6. Liquid waste manifest submitted - 30530 800 800 600 672 7. Violation letters sent/calls made - 30530 350 500 5 5 8. Inspections performed/complaint follow -ups - 30530 30 30 0 0 Performance Measures 1. Application process - 30530 7 2 49 21 2. Private sewer lines inspected - 30530 900 1,600 1,400 1,500 202 CITY OF BAYTOWN SERVICE LEVEL BUDGET 3050 WASTEWATER OPERATIONS Actual Budget Estimated Adopted Acct# Acct Description 2010 -11 2010 -11 2011 -12 2012 -13 7100 Personnel Services 71002 Regular Wages $ 1,828,429 $ 1,489,510 $ 1,446,336 $ 1,551,885 71009 Overtime 193,153 85,100 71,278 68,507 71021 Health & Dental 312,563 332,700 268,659 342,210 71022 TMRS 364,363 283,924 277,613 295,700 71023 FICA 144,428 117,570 113,743 114,333 71028 Workers Compensation 17,492 20,597 21,185 24,514 71041 Allowances 3,885 5,040 4,942 5,040 71051 Non - Recurring Bonus - 103,619 103,619 - Total Personnel Services 2,864,313 2,438,060 2,307,375 2,402,189 7200 Supplies 72001 Office 9,586 6,350 6,200 6,350 72002 Postage 2,444 3,000 2,700 3,000 72007 Wearing Apparel 20,228 17,000 17,000 14,500 72016 Motor Vehicle 85,718 44,400 33,700 29,000 72021 Minor Tools 6,857 4,125 4,275 4,375 72026 Cleaning & Janitorial 4,970 4,500 4,500 4,500 72031 Chemical 214,480 309,350 309,200 225,200 72032 Medical 26 100 100 - Total Supplies 344,309 388,825 377,675 286,925 7300 Maintenance 73011 Buildings 6,370 7,700 10,000 10,000 73022 Sanitary Sewers 18,037 - - - 73023 Water Distribution System 17 - - - 73025 Streets Sidewalks & Curbs 8,491 - - - 73027 Heating & Cooling System 6,914 5,500 5,500 5,500 73042 Machinery & Equipment 346,108 205,000 204,000 202,000 73043 Motor Vehicles 125,570 35,000 34,000 34,000 Total Maintenance 511,507 253,200 253,500 251,500 7400 Services 74001 Communication 1,212 - 2,100 - 74002 Electric Service 11419,879 1,843,000 1,843,000 1,526,007 74005 Natural Gas 196 400 400 400 74011 Equipment Rental 55,714 5,000 5,000 1,500 74021 Special Services 194,118 233,080 232,580 234,080 74041 Travel & Reimbursables 1,002 3,800 3,800 - 74042 Education & Training 20,545 13,400 13,400 12,000 74050 Disposal Services 270,446 369,600 303,000 252,000 74071 Association Dues 874 1,550 1,950 1,950 Total Services 1,963,986 2,469,830 2,405,230 2,027,937 Total Operating 5,684,115 5,549,915 5,343,780 4,968,551 8000 Capital Outlay 80001 Furn & Equip <$5,000 32,813 - - - 86011 Capital Lease Payments 100,046 - - - Total Capital Outlay 132,859 - - - TOTAL DEPARTMENT $ 5,816,974 $ 5,549,915 $ 5,343,780 $ 4,968,551 203 CITY OF BAYTOWN PROGRAM SUMMARY 13060 UTILITY CONSTRUCTION Program Description The Utility Construction Department of the City of Baytown consists of Lift Station maintenance, Tapping and Construction. The Lift Station crew is responsible for the maintenance and operation of 84 lift stations. The Tapping crew is responsible for the installation of all new water and sewer taps and the replacement of failed taps. The Construction crew is responsible for the maintenance of large utility transmission lines and the continuous replacement of old main water lines, fire hydrants, valves, and service taps. Major Goals • Maintain a reliable main water line transmission system at all times. • Maintain the operation of 84 lift stations. • Obtain water and sewer certificates for all employees. • Maintain a maximum two -week schedule or better on installation of water and sewer taps Major Objectives • Provide more safety training and necessary regulatory training. • Research the latest technology to improve productivity in the tapping crew. • Provide a continuous, uninterrupted supply of water to the distribution system by implementation of preventative maintenance programs; and make timely repairs. Workload Measures Actual 2010 -11 Budget 2011 -12 Estimated 2011 -12 Projected 2012 -13 1. Water taps 72 150 120 120 2. Sewer taps 17 25 30 30 3. Linear feet of new water lines installed 6,040 8,000 4,000 6,500 4. Linear feet of new sewer lines installed 376 500 500 500 5. Fire Hydrants repaired/replaced /month 25 25 25 30 6. Lift Stations checked daily 81 81 84 84 Performance Measures 1. Average time to install water taps (hours) short side 2 2 2 2 2. Average time to install water taps (hours) long side 4 4 4 4 3. Average time to install sewer taps (hours) 4 4 4 4 204 CITY OF BAYTOWN SERVICE LEVEL BUDGET 13060 UTILITY CONSTRUCTION Actual Budget Estimated Adopted Acct# Acct Description 2010 -11 2010 -11 2011 -12 2012 -13 7100 Personnel Services 16,168 - - - 71002 Regular Wages $ 539,094 $ 640,318 $ 616,925 $ 669,774 71009 Overtime 60,057 26,432 62,000 61,797 71021 Health & Dental 104,125 160,050 108,558 155,550 71022 TMRS 108,732 117,800 124,032 133,073 71023 FICA 43,337 49,083 51,078 52,279 71028 Workers Compensation 10,688 14,126 14,764 16,115 71051 Non - Recurring Bonus - 50,993 50,993 - Total Personnel Services 866,033 1,058,802 1,028,350 1,088,588 7200 Supplies 72001 Office 809 1,700 1,700 1,000 72007 Wearing Apparel 7,539 10,700 10,700 9,500 72016 Motor Vehicle 35,974 81,200 81,200 70,000 72021 Minor Tools 10,000 9,725 9,725 9,725 72031 Chemical 509 45,600 48,600 12,000 72032 Medical 85 100 100 100 Total Supplies 54,916 149,025 152,025 102,325 7300 Maintenance 73022 Sanitary Sewers Maint (53) - - - 73025 Streets Sidewalks & Curbs 70 3,200 3,200 1,500 73042 Machinery & Equipment 376 187,500 187,500 140,000 73043 Motor Vehicle 40,786 115,000 115,000 75,000 73047 Meters & Settings (300) - - - Total Maintenance 40,879 305,700 305,700 216,500 7400 Services 74002 Electric Service - 275,000 275,000 288,302 74011 Equipment Rental 181 5,500 10,000 35,000 74021 Special Services - 31,000 31,000 31,000 74041 Travel & Reimbursables 728 500 500 - 74042 Education & Training 9,160 9,400 9,400 8,500 74071 Association Dues 66 900 900 500 Total Services 10,135 322,300 326,800 363,302 Total Operating 971,963 1,835,827 1,812,875 1,770,715 8000 Capital Outlay 80001 Furn & Equip <$5,000 16,168 - - - 83023 Water Distribution System - 200,000 180,000 200,000 83029 Sewer Connections - 10,000 10,000 10,000 83035 Meters & Connections - 65,000 65,000 65,000 86011 Capital Lease Payments 23,276 23,277 23,277 - Total Capital Outlay 39,444 298,277 278,277 275,000 TOTAL DEPARTMENT $ 1,011,407 $ 2,134,104 $ 2,091,152 $ 2,045,715 205 CITY OF BAYTOWN SERVICE LEVEL BUDGET 19010 TRANSFERS OUT I This cost center represents funding to other funds and costs allocation for operating services. Actual Budget Estimated Adopted Acct# Acct Description 2010 -11 2010 -11 2011 -12 2012 -13 9000 Other Financing Uses 91101 To General Fund 91401 ToGOIS 91450 To Accrued Leave - General Fund 91521 To Accrued Leave -Water & Sewer 91522 To WWIS 91527 To CIPF - Water & Sewer 91550 To Garage Fund 91552 To Warehouse Fund 92510 To BAWA 2,515 Total Other Financing Uses TOTAL DEPARTMENT 206 $ 1,910,038 $ 1,910,038 $ 1,910,038 $ 1,910,038 3,176,915 2,956,166 2,956,166 - - 200,000 200,000 220,000 200,000 - - - 6,746,953 7,045,349 7,045,349 8,417,158 - - - 1,000,000 2,515 2,515 2,515 113,829 128,683 128,683 128,683 211,282 58,100 62,138 62,138 - 12,223,204 12,304,889 12,304,889 11,872,307 $ 12,223,204 $ 12,304,889 $ 12,304,889 $ 11,872,307 CITY OF BAYTOWN WATER & WASTEWATER INTEREST & SINKING (WWIS) FUND 522 BUDGET SUMMARY BY FUND BEGINNING CASH BALANCE Add: Interest on Investments Sources: Interest Bond 534 Sources: Interest Bond 536 Transfer In from Bond Funds Transfer In from MDD Transfer In from W &S for Agent Fees Transfer In from W &S Refunding Bond Proceeds Actual Budget Estimated Adopted 2010 -11 2011 -12 2011 -12 2012 -13 $ 6,834,485 $ 4,654,094 $ 4,654,094 $ 4,083,872 39,744 15,000 10,442 3,600 - 510,171 510,390 - - 371,046 446,859 - 5,996,711 - - - - - - 2,596,923 - 36,000 36,000 36,000 6,746,953 7,009,349 7,009,349 8,381,158 - - - 2,815,000 Total Revenues 12,783,408 7,941,566 8,013,040 13,832,681 FUNDS AVAILABLE FOR DEBT SERVICE Deduct: Principal Payments Interest Payments Refunding Bond Payment Other Debt Payments Issuance Costs Paying Agent Fees Amortize Issuance Costs Transfer to BAWA Transfer to GOIS Arbitrage Calculation 19,617,893 12,595,660 12,667,134 17,916,553 5,135,000 5,090,000 5,090,000 4,880,000 3,914,496 3,457,262 3,457,262 2,805,158 - - - 2,815,000 - - - 1,096,000 109,458 - - - 998 36,000 36,000 36,000 (49,367) - - - - - - 61,038 - - - 2,473,369 11,023 - - 5,000 Total Deductions 9,121,608 8,583,262 8,583,262 14,171,565 Adj. to convert budget basis to GAAP (5,842,191) ENDING CASH BALANCE $ 4,654,094 $ 4,012,398 $ 4,083,872 $ 3,744,988 207 BAYTOWN S 208 CITY OF BAYTOWN WATER AND SEWER SYSTEM SUMMARY OF FY 2012 -13 DEBT REQUIREMENTS Principal Principal & Interest Principal Amount of Outstanding Requirements for FY 2012 -13 Outstanding Series Obligation Issue Oct. 1, 2012 Principal Interest Total Sept. 30, 2013 2003 Certificates of Obligation - Refunding Part -' 2004 Certificates of Obligation - Refunding Part - 2 Refunding Totals 2003 Certificates of Obligation 2003 Revenue & Refunding 2004 Certificates of Obligation 2005 Certificates of Obligation - TWDB 3 2006A Certificates of Obligation - 3 2006B Certificates of Obligation - TWDB 3 2007 Tax & Rev C.O.'s 2008 Tax & Rev C.O.'s - 4 Subtotal $ - $ 2,815,000 $ 2,815,000 $ - $ 2,815,000 $ - 6,975,000 - - - 6,975,000 $ 9,790,000 $ 2,815,000 $ - $ 2,815,000 $ 6,975,000 $ 4,630,000 $ 215,000 $ 215,000 $ 4,085 $ 219,085 $ - 8,100,000 1,270,000 575,000 39,825 614,825 695,000 11,980,000 1,115,000 550,000 34,448 584,448 565,000 13,370,000 10,240,000 555,000 313,139 868,139 9,685,000 12,230,000 9,790,000 515,000 401,781 916,781 9,275,000 19,700,000 15,140,000 865,000 506,134 1,371,134 14,275,000 13,000,000 10,920,000 530,000 457,031 987,031 10,390,000 29,500,000 25,700,000 1,075,000 1,048,715 2,123,715 24,625,000 725,000 74,390,000 4,880,000 2,805,158 7,685,158 69,510,000 Transfer to GOIS - 2005A GO Ref d 1,110,000 917,600 150,651 18,667 169,318 766,949 Transfer to GOIS - 2010 GO Ref 10,535,870 5,987,899 1,251,468 135,318 1,386,786 4,736,431 Transfer to GOIS - 2011 GO & Ref 3,590,000 3,314,800 182,400 120,230 302,630 3,132,400 Transfer to GOIS - 2012 GO & Ref 9,790,000 9,790,000 186,361 315,893 502,254 9,603,639 Transfer to GOIS - Energy Performance Lease 1,146,294 977,687 68,215 44,166 112,381 909,472 20,987,986 1,839,095 634,274 2,473,369 19,148,891 Transfer to BAWA - 2006 TWDB 1,000,000 765,000 40,000 21,038 61,038 725,000 Subtotal 21,752,986 1,879,095 655,311 2,534,406 19,873,891 Total Water & Sewer Debt $ 96,142,986 $ 6,759,095 $ 3,460,469 $10,219,564 $ 89,383,891 1 Certificates of Obligation Series 2003 to be refunded 2/2013 out of the escrow fund. 2 Certificates of Obligation Series 2004 to be refunded 2/2014 out of the escrow fund. 3 Includes MDD share of NE WW Plant. 4 Includes MDD share. 209 CITY OF BAYTOWN ANNUAL REQUIREMENT TO AMORTIZE WATER & SEWER DEBT Fiscal Principal Interest Interest Total Annual Debt Year Due 2 /01 Due 2 /01 Due 8101 Interest Requirement 2013 $ 4,880,000 $ 12450,338 $ 1,354,819 $ 2,805,157 $ 7,685,157 2014 4,865,000 1,354,819 1,263,303 2,618,122 7,483,122 2015 3,875,000 1,263,303 1,193,698 2,457,000 6,332,000 2016 4,060,000 1,193,698 1,119,648 2,313,345 6,373,345 2017 4,240,000 12119,648 1,041,880 2,161,528 6,401,528 2018 4,440,000 1,041,880 959,499 2,001,379 6,441,379 2019 4,640,000 959,499 872,434 1,831,933 6,471,933 2020 4,855,000 872,434 780,594 1,653,028 6,508,028 2021 5,080,000 780,594 683,357 1,463,951 6,543,951 2022 52315,000 683,357 580,988 1,264,345 6,579,345 2023 5,560,000 580,988 471,746 1,052,734 6,612,734 2024 5,815,000 471,746 355,669 827,415 6,642,415 2025 6,0952000 3552669 232,854 588,523 6,683,523 2026 5,255,000 232,854 121,838 354,691 5,609,691 2027 3,140,000 121,838 51,188 173,025 3,313,025 2028 2,275,000 51,188 - 51,188 2,326,188 $ 74,390,000 $ 12,533,850 $ 11,083,513 $ 23,617,364 $ 98,007,364 Annual Debt Service Requirements $9.00 Dlntcrest ■Principal $8.00 ^„ $7.00 y C O $6.00 $5.00 c as $4.00 L a $3.00 $2.00 $1.00 $- r+1 ^ C N N N N N eq N N N N N N N N N N N N Fiscal Year 210 CITY OF BAYTOWN WATER AND SEWER SYSTEM DETAIL DEBT AMORTIZATION SCHEDULES Fiscal Interest Principal Interest Interest Annual Principal Year Rate Due 2/01 Due 2/01 Due 8/01 Requirement Outstanding Certificates of Obligation Series 2003 Date of Issue - March 1, 2003 Refund $2,815,000 as of Feb 1, 2013 2012 3.700% 205,000 70,115 4,085 279,200 3,030,000 2013 $ 4,630,000 2003 $ - $ - $ 84,485 $ 84,485 4,630,000 2004 5.000% 160,000 101,383 97,383 358,765 4,470,000 2005 5.000% 160,000 97,383 93,383 350,765 4,310,000 2006 5.000% 165,000 93,383 89,258 347,640 4,145,000 2007 5.000% 170,000 89,258 85,008 344,265 3,975,000 2008 5.000% 175,000 85,008 80,633 340,640 3,800,000 2009 4.250% 180,000 80,633 76,808 337,440 3,620,000 2010 3.350% 190,000 76,808 73,625 340,433 3,430,000 2011 3.600% 195,000 73,625 70,115 338,740 3,235,000 2012 3.700% 205,000 70,115 4,085 279,200 3,030,000 2013 3.800% 215,000 4,085 - 219,085 2,815,000 2013 3.800% 2,815,000 - 2,815,000 - $ 4,630,000 $ 771,678 $ 754,780 $ 6,156,458 Revenue & Refunding Series 2003 Date of Issue - May 1, 2003 Term - 20 Years $ 8,100,000 2003 $ - $ - $ 61,249 $ 61,249 8,100,000 2004 1.250% 420,000 122,498 119,873 662,370 7,680,000 2005 1.600% 625,000 119,873 114,873 859,745 7,055,000 2006 1.900% 635,000 114,873 108,840 858,713 6,420,000 2007 2.300% 650,000 108,840 101,365 860,205 5,770,000 2008 2.700% 835,000 101,365 90,093 1,026,458 4,935,000 2009 3.000% 865,000 90,093 77,118 1,032,210 4,070,000 2010 3.350% 895,000 77,118 62,126 1,034,244 3,175,000 2011 3.650% 935,000 62,126 45,063 1,042,189 2,240,000 2012 4.000% 970,000 45,063 25,663 1,040,725 1,270,000 2013 4.000% 575,000 25,663 14,163 614,825 695,000 2014 4.000% 605,000 14,163 2,063 621,225 90,000 2015 4.200% 10,000 2,063 1,853 13,915 80,000 2016 4.300% 10,000 1,853 1,638 13,490 70,000 2017 4.400% 10,000 1,638 1,418 13,055 60,000 2018 4.500% 10,000 1,418 1,193 12,610 50,000 2019 4.600% 10,000 1,193 963 12,155 40,000 2020 4.700% 10,000 963 728 11,690 30,000 2021 4.800% 10,000 728 488 11,215 20,000 2022 4.850% 10,000 488 245 10,733 10,000 2023 4.900% 10,000 245 - 10,245 - $ 8,100,000 $ 892,256 $ 831,008 $ 9,823,264 211 CITY OF BAYTOWN WATER AND SEWER SYSTEM DETAIL DEBT AMORTIZATION SCHEDULES Fiscal Interest Principal Interest Interest Annual Principal Year Rate Due 2/01 Due 2/01 Due 8/01 Requirement Outstanding Certificates of Obligation Series 2004 Date of Issue - July 8, 2004 Refund $6,975,000 as of Feb 1, 2014 2004 Date of Issue - March 1, 2005 $ 11,980,000 2005 6.000% $ 410,000 $ 388,067 $ 278,750 $ 1,076,817 11,570,000 2006 6.000% 470,000 278,750 264,650 1,013,400 11,100,000 2007 6.000% 475,000 264,650 250,400 990,050 10,625,000 2008 6.000% 485,000 250,400 235,850 971,250 10,140,000 2009 6.000% 495,000 235,850 221,000 951,850 9,645,000 2010 4.450% 505,000 221,000 209,764 935,764 9,140,000 2011 4.000% 520,000 209,764 199,364 929,128 8,620,000 2012 4.000% 530,000 199,364 22,724 752,088 8,090,000 2013 4.000% 550,000 22,724 11,724 584,448 7,540,000 2014 4.150% 565,000 11,724 - 576,724 6,975,000 2014 4.150% 6,975,000 - - 6,975,000 - 2.90% $ 11,980,000 $ 2,082,292 $ 1,694,225 $ 15,756,519 2017 Certificate of Obligation - TWDB Series 2005 Date of Issue - March 1, 2005 Term - 20 Years 2005 0.00% $ - $ - $ 135,036 $ 135,036 $ 13,370,000 2006 1.35% 375,000 189,895 187,364 752,259 12,995,000 2007 1.55% 400,000 187,364 184,264 771,628 12,595,000 2008 1.65% 420,000 184,264 180,799 785,063 12,175,000 2009 1.80% 445,000 180,799 176,794 802,593 11,730,000 2010 2.05% 470,000 176,794 171,976 818,770 11,260,000 2011 2.25% 495,000 171,976 166,408 833,384 10,765,000 2012 2.40% 525,000 166,408 160,108 851,515 10,240,000 2013 2.55% 555,000 160,108 153,031 868,139 9,685,000 2014 2.65% 585,000 153,031 145,280 883,311 9,100,000 2015 2.75% 620,000 145,280 136,755 902,035 8,480,000 2016 2.90% 655,000 136,755 127,258 919,013 7,825,000 2017 2.95% 690,000 127,258 117,080 934,338 7,135,000 2018 3.00% 730,000 117,080 105,948 953,028 6,405,000 2019 3.10% 770,000 105,948 94,013 969,960 5,635,000 2020 3.15% 815,000 94,013 81,176 990,189 4,820,000 2021 2.00% 860,000 81,176 67,416 1,008,593 3,960,000 2022 3.30% 910,000 67,416 52,401 1,029,818 3,050,000 2023 3.35% 960,000 52,401 36,321 1,048,723 2,090,000 2024 3.45% 1,015,000 36,321 18,813 1,070,134 1,075,000 2025 3.50% 1,075,000 18,813 - 1,093,813 - $ 13,370,000 $ 2,553,098 $ 2,498,239 $ 18,421,342 212 CITY OF BAYTOWN WATER AND SEWER SYSTEM DETAIL DEBT AMORTIZATION SCHEDULES Fiscal Interest Principal Interest Interest Annual Principal Year Rate Due 2/01 Due 2 /01 Due 8/01 Requirement Outstanding Certificate of Obligation Series 2006A Date of Issue - February 9, 2006 Term - 20 Years $ 12,230,000 2007 5.88% $ 190,000 $ 510,030 $ 272,617 $ 972,647 12,040,000 2008 5.88% 410,000 272,617 260,573 943,190 11,630,000 2009 5.88% 430,000 260,573 247,942 938,515 11,200,000 2010 5.88% 450,000 247,942 234,723 932,665 10,750,000 2011 5.88% 470,000 234,723 220,917 925,640 10,280,000 2012 5.88% 490,000 220,917 206,523 917,440 9,790,000 2013 4.38% 515,000 206,523 195,258 916,781 9,275,000 2014 3.88% 535,000 195,258 184,892 915,149 8,740,000 2015 3.88% 560,000 184,892 174,042 918,934 8,180,000 2016 4.00% 590,000 174,042 162,242 926,284 7,590,000 2017 4.00% 615,000 162,242 149,942 927,184 6,975,000 2018 4.10% 645,000 149,942 136,719 931,661 6,330,000 2019 4.13% 675,000 136,719 122,798 934,517 5,655,000 2020 4.20% 705,000 122,798 107,993 935,790 4,950,000 2021 4.25% 735,000 107,993 92,374 935,366 4,215,000 2022 4.30% 770,000 92,374 75,819 938,193 3,445,000 2023 4.35% 805,000 75,819 58,310 939,129 2,640,000 2024 4.40% 840,000 58,310 39,830 938,140 1,800,000 2025 4.40% 880,000 39,830 20,470 940,300 920,000 2026 4.45% 920,000 20,470 - 940,470 - $ 12,230,000 $ 3,474,012 $ 2,963,982 $ 18,667,995 Certificate of Obligation - TWDB Series 2006B Date of Issue - May 1, 2006 Term - 20 Years $ 19,700,000 2007 2.70% $ 595,000 $ 454,920 $ 315,626 $ 1,365,547 19,105,000 2008 2.75% 750,000 315,626 305,314 1,370,940 18,355,000 2009 2.75% 770,000 305,314 294,726 1,370,040 17,585,000 2010 2.80% 790,000 294,726 283,666 1,368,393 16,795,000 2011 2.85% 815,000 283,666 272,053 1,370,719 15,980,000 2012 2.95% 840,000 272,053 259,663 1,371,715 15,140,000 2013 3.05% 865,000 259,663 246,471 1,371,134 14,275,000 2014 3.10% 890,000 246,471 232,676 1,369,148 13,385,000 2015 3.20% 920,000 232,676 217,956 1,370,633 12,465,000 2016 3.25% 950,000 217,956 202,519 1,370,475 11,515,000 2017 3.30% 980,000 202,519 186,349 1,368,868 10,535,000 2018 3.40% 1,015,000 186,349 169,348 1,370,696 9,520,000 2019 3.45% 1,050,000 169,348 151,498 1,370,845 8,470,000 2020 3.50% 1,085,000 151,498 132,781 1,369,279 7,385,000 2021 3.50% 1,125,000 132,781 113,094 1,370,875 6,260,000 2022 3.50% 1,165,000 113,094 92,706 1,370,800 5,095,000 2023 3.60% 1,205,000 92,706 71,016 1,368,723 3,890,000 2024 3.60% 1,250,000 71,016 48,516 1,369,533 2,640,000 2025 3.65% 1,295,000 48,516 24,883 1,368,399 1,345,000 2026 3.70% 1,345,000 24,883 - 1,369,883 - $ 19,700,000 $ 4,075,780 $ 3,620,860 $ 27,396,645 213 CITY OF BAYTOWN WATER AND SEWER SYSTEM DETAIL DEBT AMORTIZATION SCHEDULES Fiscal Interest Principal Interest Interest Annual Principal Year Rate Due 2 /01 Due 2 /01 Due 8 /01 Requirement Outstanding Tax & Revenue Certificate of Obligation Series 2007 6.00% Date of Issue - February 1, 2007 236,466 Term - 20 Years 10,920,000 2013 6.00% 530,000 236,466 $ 13,000,000 2008 6.00% $ 160,000 $ 574,486 $ 294,066 $ 1,028,552 12,840,000 2009 6.00% 450,000 294,066 280,566 1,024,631 12,390,000 2010 6.00% 470,000 280,566 266,466 1,017,031 11,920,000 2011 6.00% 490,000 266,466 251,766 1,008,231 11,430,000 2012 6.00% 510,000 251,766 236,466 998,231 10,920,000 2013 6.00% 530,000 236,466 220,566 987,031 10,390,000 2014 4.75% 555,000 220,566 207,384 982,950 9,835,000 2015 4.00% 575,000 207,384 195,884 978,269 9,260,000 2016 4.00% 605,000 195,884 183,784 984,669 8,655,000 2017 4.00% 630,000 183,784 171,184 984,969 8,025,000 2018 4.00% 660,000 171,184 157,984 989,169 7,365,000 2019 4.13% 685,000 157,984 143,856 986,841 6,680,000 2020 4.13% 715,000 143,856 129,109 987,966 5,965,000 2021 4.25% 745,000 129,109 113,278 987,388 5,220,000 2022 4.25% 775,000 113,278 96,809 985,088 42445,000 2023 4.25% 810,000 96,809 79,597 986,406 3,635,000 2024 4.25% 845,000 79,597 61,641 986,238 2,790,000 2025 4.38% 885,000 61,641 42,281 988,922 1,905,000 2026 4.38% 930,000 42,281 21,938 994,219 975,000 2027 4.50% 975,000 21,938 - 996,938 - $ 13,000,000 $ 3,729,111 $ 3,154,625 $ 19,883,739 Tax & Revenue Certificate of Obligation Series 2008 4.000% 1,075,000 Date of Issue - February 15, 2008 2,123,715 Term - 20 Years 2014 4.000% 1,130,000 513,608 491,008 2,134,615 $ 29,500,000 2008 $ - $ - $ 558,977 $ 558,977 29,500,000 2009 4.000% 880,000 606,120 588,520 2,074,640 28,620,000 2010 4.000% 925,000 588,520 570,020 2,083,540 27,695,000 2011 3.500% 975,000 570,020 552,958 2,097,978 26,720,000 2012 3.500% 1,020,000 552,958 535,108 2,108,065 25,700,000 2013 4.000% 1,075,000 535,108 513,608 2,123,715 24,625,000 2014 4.000% 1,130,000 513,608 491,008 2,134,615 23,495,000 2015 4.000% 1,190,000 491,008 467,208 2,148,215 22,305,000 2016 4.000% 1,250,000 467,208 442,208 2,159,415 21,055,000 2017 4.000% 1,315,000 442,208 415,908 2,173,115 19,740,000 2018 4.000% 1,380,000 415,908 388,308 2,184,215 18,360,000 2019 4.000% 1,450,000 388,308 359,308 2,197,615 16,910,000 2020 4.000% 1,525,000 359,308 328,808 2,213,115 15,385,000 2021 4.000% 1,605,000 328,808 296,708 2,230,515 13,780,000 2022 4.000% 1,685,000 296,708 263,008 2,244,715 12,095,000 2023 4.125% 1,770,000 263,008 226,501 2,259,509 10,325,000 2024 4.250% 1,865,000 226,501 186,870 2,278,371 8,460,000 2025 4.250% 1,960,000 186,870 145,220 2,292,090 6,500,000 2026 4.400% 2,060,000 145,220 99,900 2,305,120 4,440,000 2027 4.500% 2,165,000 99,900 51,188 2,316,088 2,275,000 2028 4.500% 2,275,000 51,188 - 2,326,188 - $ 29,500,000 $ 7,528,479 $ 7,481,336 $ 44,509,816 214 CITY OF BAYTOWN ORGANIZATION CHART SANITATION FUND I Council I II Manager II II Deputy City II Manager II Director of Public II Works /Utilitics Asst. Director of Public Works 11 Solid Waste 11 BAYTOWN S 215 CITY OF BAYTOWN SANITATION FUND 500 BUDGET SUMMARY BY FUND Actual Budget Estimated Adopted 2010 -11 2011 -12 2011 -12 2012 -13 Revenues Solid Waste and Recycling Collections $ 4,010,534 $ 3,918,995 $ 3,919,800 $ 4,551,550 Recycling Revenue 31,437 30,960 30,000 Residential Recycling 498,081 497,550 497,550 - Recycle Bins 475 450 450 450 Interest On Investments 5,578 5,080 2,266 - Miscellaneous 6,216 - - Transfer In - General Fund 50,000 50,000 50,000 Transfer In - Storm Water Utility Fund 50,000 - - - Total Revenues 4,652,321 4,503,035 4,500,066 4,552,000 Expenditures - 11,158 11,158 21,158 Personnel Services 698,149 684,538 631,684 702,682 Supplies 53,405 71,750 71,750 55,750 Maintenance 112,546 94,700 94,700 93,700 Services 3,380,485 3,591,283 3,595,533 3,645,220 Sundry 26,103 30,000 30,000 30,000 Total Operating 4,270,688 4,472,271 4,423,667 4,527,352 Non- Recurring Expenditures Non - Recurring Bonus - 30,578 30,578 - Capital Outlay 57,717 140,217 140,217 101,423 Transfers Out 217,424 217,424 217,424 220,554 Unforeseen/NewInitiatives - 11,158 11,158 21,158 Total Expenditures 4,545,829 4,871,648 4,823,044 4,870,487 Excess (Deficit) Revenues $ 4,870,487 Over Expenditures 106,492 (368,613) (322,978) (318,487) Adj. to convert budget basis to GAAP 104,737 Working Capital - Beginning 593,547 804,776 804,776 481,798 Working Capital - Ending $ 804,776 $ 436,163 $ 481,798 $ 163,311 No. of Working Capital Days 60 33 36 12 Adopted Budget 2012 -13 Operations 3% Personnel Services 14% &S liom- Capital & Transfers 7% Services &Sundry 76% Expenditures by Program Solid Waste Operations Residential Recycling Total 0df: $ 3,852,192 $ 4,115,816 $ 4,067,694 $ 4,147,084 693,637 755,832 755,350 723,403 $ 4,545,829 $ 4,871,648 $ 4,823,044 $ 4,870,487 CITY OF BAYTOWN PROGRAM SUMMARY 13200 SOLID WASTE Program Description Brush is collected curbside on a once - per -month schedule. Household garbage and heavy trash are collected twice weekly. Brush is recycled to chips and humus. These wood chips are used for wood burning fuel. A self - service junk drop -off site is provided for residents. This facility is available throughout the week. A drop -off recycling center is operated through a contractor. This center accepts recyclable materials from residents on a voluntary basis. The CLEAN Team is an effort for citywide eradication of litter and illegal dumping. This team removes debris and bulk items throughout the City streets, alleys, and right -of- ways. In 2011, the City instituted a six month pilot program which provided three areas of the city a 96- gallon recycling cart. After the first three months of the program, it reduced trash collection in the pilot areas to once per week. At the conclusion of the program, the City Council reviewed the data from the pilot program and adopted a revised trash and recycling program for the Baytown community. Starting in the 2012 -13 budget, all Baytown residents will have a 96- or 65- gallon recycling cart, which will allow them to recycle more, throw less in the trash and reduce waste sent to the landfill. Residents will continue receiving twice - weekly trash collection and once - weekly recycling collection. To implement the new program and pay for the recycling carts, residents will see a $0.50 increase on their monthly solid waste bill. Also new in the 2012 -13 budget is the combination of the trash and recycling fee. Residents will now pay one fee for both trash and recycling. This will be their solid waste program fee. Major Goals • Collection of brush and junk on a timely basis with proper disposal or recycling. • Reduction of total waste stream through operation of a drop -off recycling center. • Reduce litter and illegal dumping throughout the City. Major Objectives • Provide driver training for new drivers. • Collection of brush and limbs as scheduled. • Safe and efficient collection and chipping of brush and limbs. • Participation in clean-up program. Workload Measures Actual 2010 -11 Budget 2011 -12 Estimated 2011 -12 Projected 2012 -13 1. Cubic yards brush/limbs collected 74,000 80,000 70,000 70,000 2. Cubic yard of junk disposal — Green Center 16,200 16,500 16,500 16,500 3. Tons of material recycled — Green Center 700 180 95 180 Performance Measures 1. Average cost to collect and process brush and limbs per unit per month $5.00 $8.90 $5.00 $5.00 2. Weekly brush routes completed on time 100% 100% 100% 100% 3. Number of Clean Team Responses NEW 790 350 350 217 CITY OF BAYTOWN SERVICE LEVEL BUDGET 3200 SOLID WASTE Actual Budget Estimated Adopted Acct# Acct Description 2010 -11 2011 -12 2011 -12 2012 -13 7100 Personnel Services 71002 Regular Wages 71009 Overtime 71021 Health & Dental 71022 TMRS 71023 FICA 71028 Workers Compensation 71051 Non - Recurring Bonus 71081 Retired Employee Benefits 19,220 Total Personnel Services 7200 Supplies 72007 Wearing Apparel 72016 Motor Vehicle 72021 Minor Tools 72026 Cleaning & Janitorial 72031 Chemical 499,817 Total Supplies 7300 Maintenance 73001 Land 73011 Building Maintenance 73043 Motor Vehicles 1,765 Total Maintenance 7400 Services 74001 Communication 74021 Special Services 74026 Janitorial Services 74034 Household Garbage Contract 74036 Advertising 74040 Recycling Services 74042 Education & Training 74050 Disposal Services 74059 Residential Recycling Program 74071 Association Dues 74210 General Liability Insurance 74220 Errors & Omissions 74240 Auto Liability 74241 Auto Collision 74242 Auto Catastrophic 74271 Mobile Equipment 74280 Bonds 74281 Employee Fraud Total Services 7500 Sundry Charges 75088 Bad Debt Expense Total Sundry Total Operating 218 $ 407,786 $ 416,223 $ 408,778 $ 428,515 17,092 21,077 21,077 21,709 70,385 114,825 71,698 114,375 76,460 79,282 78,422 81,895 30,819 32,796 32,489 32,556 10,872 20,335 19,220 23,632 - 30,578 30,578 - 84,735 - - - 698,149 715,116 662,262 702,682 3,548 6,000 48,344 64,000 1,289 1,500 211 - 13 250 6,000 4,000 64,000 50,000 1,500 1,500 250 250 53,405 71,750 71,750 55,750 1,860 2,700 2,700 2,700 316 2,000 2,000 1,000 110,370 90,000 90,000 90,000 112,546 94,700 94,700 93,700 2,247 1,800 1,800 1,800 174,267 230,000 230,000 210,000 90 - - - 2,511,482 2,608,300 2,608,300 2,725,700 196 750 5,000 750 78,878 93,300 93,300 85,000 1,657 1,000 1,000 1,000 99,110 150,000 150,000 110,000 499,817 494,600 494,600 510,720 - 250 250 250 1,351 1,765 1,765 - 2,248 2,509 2,509 - 3,675 2,737 2,737 - 3,241 2,579 2,579 - 93 109 109 - 1,894 1,436 1,436 - - 148 148 - 239 - - - 3,380,485 3,591,283 3,595,533 3,645,220 26,103 30,000 30,000 30,000 26,103 30,000 30,000 30,000 4,270,688 4,502,849 4,454,245 4,527,352 CITY OF BAYTOWN SERVICE LEVEL BUDGET 3200 SOLID WASTE Actual Budget Estimated Adopted Acct# Acct Description 2010 -11 2011 -12 2011 -12 2012 -13 8000 Capital Outlay 86011 Capital Lease Purchases 57,717 140,217 140,217 101,423 Total Capital Outlay 57,717 140,217 140,217 101,423 9000 Other Financing Uses 91101 To General Fund 206,489 206,489 206,489 206,489 91450 To Accrued Leave - General Fund - 10,000 10,000 - 91501 To Accrued Leave -Solid Waste 10,000 - - - 91550 To Internal Service Fund 935 935 935 14,065 Total Other Financing Uses 217,424 217,424 217,424 220,554 9900 Contingencies 99001 Contingencies - 11,158 11,158 21,158 Total Contingencies - 11,158 11,158 21,158 TOTAL DEPARTMENT $ 4,545,829 $ 4,871,648 $ 4,823,044 $ 4,870,487 219 BAYTOWN S 220 CITY OF BAYTOWN ORGANIZATION CHART STORM WATER UTILITY FUND City Council City Manager I Assistant City I Manager Director of Health Storm Water Utility ,a BAYTOWN S 221 BAYTOWN S 222 CITY OF BAYTOWN STORM WATER UTILITY FUND 505 BUDGET SUMMARY BY FUND Actual Budget Estimated Adopted 2010 -11 2011 -12 2011 -12 2012 -13 Revenues Storm Drainage Fee $ 641,825 $ 1,216,560 $ 1,160,000 $ 1,164,000 Interest on Investments 1,894 2,040 809 - Total Revenues 643,719 1,218,600 1,160,809 1,164,000 Expenditures Personnel Services 291,042 302,792 280,907 326,549 Supplies 35,519 46,150 60,150 46,150 Maintenance - 300 200 300 Services 75,367 177,140 162,940 161,960 Sundry 2,124 500 500 500 Total Operating 404,052 526,882 504,697 535,459 Non - Recurring Expenditures Non - Recurring Bonus - 13,370 13,370 - Transfers Out 217,730 775,102 775,102 723,000 Total Expenditures 621,782 1,315,354 1,293,169 1,258,459 Excess (Deficit) Revenues Over Expenditures 21,937 (96,754) (132,360) (94,459) Adj. req. to convert budget basis to GAAP 86,405 Working Capital- Beginning 281,653 389,995 389,995 257,635 Working Capital - Ending No. of Working Capital Days $ 389,995 $ 293,241 $ 257,635 $ 163,176 229 81 73 47 Adopted Budget 2012 -13 by Expenditure Type Personnel Services 26% ■mmosa MOMMMMMMM ME Transfer to General Fund 57% Operating 17% 223 CITY OF BAYTOWN PROGRAM SUMMARY 13050 STORM WATER UTILITY Program Description The Division is responsible for the City's compliance with the Federal mandate known as the National Pollutant Discharge Elimination System ( NPDES). The NPDES mandate requires cities to implement programs and practices to control polluted storm water run -off through a permitting program. The NPDES permitting program is comprised of two phases. Phase I affects medium and large cities. Phase II affects smaller communities, such as Baytown. Baytown is required to develop a storm water management program that will address six minimum control measures. This program was developed to be implemented in phases over the next five years. Accomplished Major Goals • Adopted the final Storm Water Management Program (SWMP) outlining our Best Management Practices (BMPs). • Received the Small MS4 permit in 2009. • Have educated the public about storm water requirements and pollution from urban run -off. • Have provided educational materials for all Goose Creek Consolidated Independent School District students. • Developed ordinances to address construction site run -off in, Illicit Discharge Detection and Control, and Post Construction Storm Water Management. • Inspected all construction sites within the city limits for compliance with state and local storm water regulations. Establish good housekeeping practices for storm water in all City departments. Educated all city owned industrial facilities operators about required TCEQ permits and assisted them in obtaining full compliance. Reviewed Second Construction Site General Permit and MS4 Phase II drafts and provided input to Texas Commission on Environmental Quality on issues affecting the City of Baytown Major Objectives • Storm Water Engineer will audit City of Baytown detention ponds and make recommendations on how to improve them. • Work with engineering department to ensure full compliance with storm water regulations at all city projects. • Provide public education through brochures, presentations, and the website. This includes the general public, civic associations, homebuilders and developers, commercial businesses, and municipal employees. • Provide public outreach with community clean -up events. • Document and record illicit discharge complaints. • Build relationships with other City departments involved with the SWMP. • Prepare for the next permitting phase to begin August 2012. Workload Measures Actual 2009 -10 Budget 2011 -12 Estimated 2011 -12 Projected 2012 -13 1. Construction Site Inspections 739 750 850 860 2. Illicit Discharge Inspections 290 290 290 320 3. Plan Reviews 66 37 70 100 4. Other Complaints 26 36 65 55 5. Educational Brochures Distributed 3,069 3,087 3,200 4,000 6. Residential MDUS Fee Accounts 19,670 19,740 19,800 20,100 7. Commercial MDUS Fee Accounts 1,984 1,986 1,990 1,995 Performance Measures 1. Construction Site Inspections 750 750 850 860 2. Public Out Reach Events 5 6 6 7 224 CITY OF BAYTOWN SERVICE LEVEL BUDGET 3050 STORM WATER UTILITY Actual Budget Estimated Adopted Acct# Acct Description 2010 -11 2011 -12 2011 -12 2012 -13 7100 Personnel Services 71002 Regular Wages 71009 Overtime 71021 Health & Dental 71022 TMRS 71023 FICA 71028 Workers Compensation 71041 Allowances 71051 Non - Recurring Bonus 71081 Retired Employee Benefits Total Personnel Services 7200 Supplies 72001 Office 72002 Postage 72004 Printing 72007 Wearing Apparel 72021 Minor Tools 72031 Chemicals 72041 Educational 72045 Computer Software Supply Total Supplies 7300 Maintenance 73041 Furniture & Fixtures Total Maintenance 7400 Services 74001 Communication 74021 Special Services 74036 Advertising 74041 Travel & Reimbursables 74042 Education & Training 74071 Association Dues Total Services Total Operating 7500 Sundry Charges 75071 Terminal/Accrual Pay 75088 Bad Debt Cutoff Accounts Total Sundry Charges 9000 Other Financing Uses 91101 To General Fund 91500 To Solid Waste Fund Total Other Financing Uses TOTAL DEPARTMENT $ 170,863 $ 201,451 $ 187,631 $ 207,692 3,706 950 12,159 12,875 17,178 35,700 17,568 36,600 33,041 38,327 38,111 41,808 13,188 15,946 15,344 16,689 511 1,418 1,268 1,885 9,062 9,000 8,826 9,000 - 13,370 13,370 - 43,493 - - - 291,042 316,162 294,277 326,549 772 2,000 2,000 2,000 - 2,000 500 2,000 938 3,600 3,600 3,600 152 900 900 900 2,671 1,650 7,150 1,650 20,000 20,000 30,000 20,000 4,986 7,500 7,500 7,500 6,000 8,500 8,500 8,500 35,519 46,150 60,150 46,150 300 200 300 300 200 300 2,292 3,240 3,240 3,240 67,970 164,500 150,500 149,045 - 500 500 500 4,481 6,000 5,350 - 168 2,350 2,350 8,350 456 550 1,000 825 75,367 177,140 162,940 161,960 401,928 539,752 517,567 534,959 2,089 - - - 35 500 500 500 2,124 500 500 500 167,730 775,102 775,102 723,000 50,000 - - - 217,730 775,102 775,102 723,000 $ 621,782 $ 1,315,354 $ 1,293,169 $ 11258,459 225 BAYTOWN S 226 CITY OF BAYTOWN ORGANIZATION CHART GARAGE FUND City Council City Manager I Deputy City I Manager Director of Public Works /Utilities I Asst. Director of I Public Works Garage anvTOwN s 227 BAYTOWN s 228 CITY OF BAYTOWN GARAGE FUND 550 BUDGET SUMMARY BY FUND Actual Budget Estimated Adopted 2010 -11 2011 -12 2011 -12 2012 -13 Revenues Departmental Billings - Fuel $ 1,269,823 $ 1,269,930 $ 1,440,000 $ 1,578,666 Departmental Billings - Repairs 708,584 826,240 650,000 700,000 State Fuel Tax Refund 1,465 1,149 1,410 1,410 GCCISD - Fuel 78 - - - Miscellaneous 834 1,330 44 - Transfer In - General Fund 2,382 2,382 2,382 153,935 Transfer In - Water & Sewer Fund 2,515 2,515 2,515 113,829 Transfer In - Solid Waste Fund 935 935 935 14,065 Total Revenues 1,986,616 2,104,481 2,097,286 2,561,905 Expenditures Personnel Services 474,914 522,052 491,036 539,840 Supplies 1,542,373 1,811,540 1,812,100 1,822,750 Maintenance 12,190 14,300 14,300 14,300 Services 55,863 72,301 72,301 62,500 Total Operating 2,085,340 2,420,193 2,389,737 2,439,390 Non - Recurring Expenditures Non - Recurring Bonus - 22,465 22,465 - Capital Outlay 2,000 - - Transfers Out 10,000 10,000 10,000 - Total Expenditures 2,097,340 2,452,658 2,422,202 2,439,390 Excess (Deficit) Revenues Over Expenditures (110,724) (348,177) (324,916) 122,515 Adj. req. to convert budget basis to GAAP (57,528) Working Capital- Beginning 370,653 202,401 202,401 (122,515) Working Capital- Ending $ 202,401 $ (145,776) $ (122,515) $ 229 CITY OF BAYTOWN PROGRAM SUMMARY 7010 GARAGE OPERATIONS Program Description Equipment Services Division maintains, services, and repairs a fleet consisting of the vehicles and equipment operated by Public Works, Utilities, Parks and Recreation, Pollution Control, Engineering, Inspection, Library, Health, Purchasing, Utility Billing and BAWA. This division also maintains the fueling facility, standby generators, the equipment wash rack, and the garages own mechanical equipment. In addition, assistance is rendered to Police and Fire garages and Bayland Park operations when necessary. This division processes all associated paperwork, as well as billing of fuel and services to all user departments. Major Goals • To provide for safe and efficient maintenance operations by performing vehicle and equipment preventative maintenance and repairs. • Provide these services in an economical and timely manner. Major Objectives • Coordinate with departmental supervisors to facilitate sufficient availability of equipment for their duties. • Reduce downtime and increase "mean- time - between- failure" for vehicles and equipment maintained by the garage. • Reduce rate of returns for unscheduled repairs by an aggressive preventative maintenance program. 230 Actual Budget Estimated Projected Workload Measures 2010 -11 2011 -12 2011 -12 2012 -13 1. Cost per hour of vehicle /fleet maintenance Light $50/hr Light $50/hr Light $50/hr Light $50/hr service (shop rate) Heavy $65/hr Heavy $65/hr Heavy $65/hr Heavy $65/hr X -Heavy $80 X -Heavy $80 X -Heavy $80 X -Heavy $80 2. Annual Vehicle Operating and repairs: • Heavy Equipment/Vehicle 1,200 1,300 1,148 1,200 • Light Equipment/Vehicle 950 2,100 1,700 1,700 • Trailers 150 150 140 1,400 Performance Measures 1. Number of vehicles work orders completed: • Scheduled preventative maintenance: In -house 850 636 574 700 • Repair In -house 1,490 1,800 1,658 3,.040 Contract 60 50 60 65 2. Average time per work order/hours 2 2 2 2 3. Number of repair part requisitions /month 2,494 2,500 2,232 2,550 230 CITY OF BAYTOWN SERVICE LEVEL BUDGET 7010 GARAGE OPERATIONS Actual Budget Estimated Adopted Acct# Acct Description 2010 -11 2011 -12 2011 -12 2012 -13 7100 Personnel Services 71002 Regular Wages $ 327,064 $ 342,381 $ 338,322 $ 352,949 71009 Overtime 9,794 6,012 6,012 9,270 71021 Health & Dental 42,692 73,200 46,427 73,200 71022 TMRS 61,597 641143 64,087 67,068 71023 FICA 25,008 26,608 26,235 26,434 71028 Workers Compensation 3,209 4,308 4,654 4,619 71041 Allowances 5,550 5,400 5,299 6,300 71051 Non - Recurring Bonus - 22,465 22,465 - Total Personnel Services 474,914 544,517 513,501 539,840 7200 Supplies 72001 Office 5 - - - 72007 Wearing Apparel 3,311 3,350 3,350 3,500 72016 Motor Vehicle 5,038 5,440 6,000 6,500 72017 Parts Purchase For Resale 334,459 350,000 350,000 400,000 72018 Fuel Purchase For Resale 1,193,713 1,440,000 1,440,000 1,400,000 72019 Supplies Purchased For Resale 1,455 7,400 7,400 7,400 72021 Minor Tools 2,033 3,100 3,100 3,100 72026 Cleaning & Janitorial 2,237 2,050 2,050 2,050 72032 Medical 122 200 200 200 Total Supplies 1,542,373 1,811,540 1,812,100 1,822,750 7300 Maintenance 73011 Buildings 1,123 3,000 3,000 3,000 73027 Heating & Cooling System - 800 800 800 73042 Machinery & Equipment 6,630 7,000 7,000 7,000 73043 Motor Vehicles 4,437 3,500 3,500 3,500 Total Maintenance 12,190 14,300 14,300 14,300 7400 Services 74020 Outside Contracts 37,575 50,000 50,000 50,000 74021 Special Services 4,893 8,000 8,000 6,500 74041 Travel & Reimbursables 26 2,000 2,000 - 74042 Education & Training 4,666 5,000 5,000 6,000 74210 General Liability Insurance 503 657 657 - 74220 Errors & Omissions 837 934 934 - 74240 Auto Liability 3,118 2,322 2,322 - 74241 Auto Collision 2,669 2,124 2,124 - 74242 Auto Catastrophic 81 95 95 - 74272 Real & Personal Property 1,406 1,114 1,114 - 74281 Employee Fraud 89 55 55 - Total Services 55,863 72,301 72,301 62,500 Total Operating 2,085,340 2,442,658 2,412,202 2,439,390 8000 Capital Outlay 80001 Furn & Equip <$5,000 2,000 - - - Total Capital Outlay 2,000 - - - 9000 Other Financing Uses 91450 To Accrued Leave - General Fund - 10,000 10,000 - 91551 To Accrued Leave - Garage Fund 10,000 - - - Total Other Financing Uses 10,000 10,000 10,000 - TOTAL DEPARTMENT $ 2,097,340 $ 2,452,658 $ 2,422,202 $ 2,439,390 231 BAYTOWN S 232 CITY OF BAYTOWN ORGANIZATION CHART WAREHOUSE OPERATIONS FUND City Council 11 City Manager 11 Assistant City Manager Director of Finance 11 Purchasing Manager 11 11 Warehouse Operations 11 BAYTOWN S 233 BAYTOWN S 234 CITY OF BAYTOWN WAREHOUSE OPERATIONS FUND 552 BUDGET SUMMARY BY FUND Actual Budget Estimated Adopted 2010 -11 2011 -12 2011 -12 2012 -13 Revenues Transfer In - General Fund $ 23,760 $ 23,760 $ 23,760 $ 37,664 Transfer In - Water & Sewer Fund 128,683 128,683 128,683 211,282 Water Meter Sales 17,484 35,000 25,000 25,000 Miscellaneous 28 - 3 - Total Revenues 169,955 187,443 177,446 273,946 Expenditures Personnel Services 184,971 210,865 201,309 215,966 Supplies 27,216 40,500 40,500 40,500 Maintenance 9,087 9,000 9,000 9,000 Services 2,571 3,320 3,320 2,000 Sundry 3,706 1,000 1,000 - Total Operating 227,551 264,685 255,129 267,466 Non - Recurring Expenditures Non - Recurring Bonus - 8,737 8,737 - Capital Outlay 5,924 6,000 6,000 76,000 Total Expenditures 233,475 279,422 269,866 343,466 Excess (Deficit) Revenues Over Expenditures Working Capital - Beginning Working Capital - Ending (63,520) (91,979) (92,420) (69,520) 225,460 161,940 161,940 69,520 $ 161,940 $ 69,961 $ 69,520 $ Adopted Budget 2012 -13 Operations 15% Capital Outlay 22% Personnel Services 63% 235 CITY OF BAYTOWN PROGRAM SUMMARY 7010 WAREHOUSE OPERATIONS Program Description • Develop inventory minimum and maximum levels Provide centralized warehousing and purchasing for based on usage. commonly used supplies and materials throughout the city. Operation is designed to provide lower costs through Major Objectives volume purchasing and consolidation. • Automation of physical inventory process. • Increase use of warehouse by city departments. Major Goals • Expansion of base inventory to facilitate citywide usage, while reducing items with low turnover. • Develop inventory- tracking system. Workload Measures Actual 2010 -11 Budget 2011 -12 Estimated 2011 -12 Projected 2012 -13 1. Requisitions processed 4,000 6,000 5,000 5,500 2. Purchase orders processed 2,000 2,600 2,300 2,500 3. Items inventoried 3,300 3,600 3,400 3,100 Performance Measures 1. Requisitions processed within required time frame. 100% 100% 100% 100% 2. Requisitions unable to be filled within required time frame. 0% 0% 0% 0% 236 CITY OF BAYTOWN SERVICE LEVEL BUDGET 7010 WAREHOUSE OPERATIONS---] Actual Budget Estimated Adopted Acct# Acct Description 2010 -11 2011 -12 2011 -12 2012 -13 7100 Personnel Services 71002 Regular Wages 71009 Overtime 71021 Health & Dental 71022 TMRS 71023 FICA 71028 Workers Compensation 71051 Non - Recurring Bonus 8,970 Total Personnel Services 7200 Supplies 72001 Office 72007 Wearing Apparel 72015 Meter Purchase for Resale 72016 Motor Vehicle 72021 Minor Tools 72032 Medical 72098 Inventory Adjustments Total Supplies 7300 Maintenance 73011 Buildings 73043 Motor Vehicles 73043 Motor Vehicles Total Maintenance 7400 Services 74001 Communication 74041 Travel & Reimbursables 74042 Education & Training 74210 General Liability Insurance 74220 Errors & Omissions 74272 Real & Personal Property 74281 Employee Fraud Total Services 7500 Sundry Charges 75071 Accrued Leave Total Sundry & Other $ 125,100 $ 133,725 $ 133,027 $ 137,347 1,801 2,007 2,233 2,348 23,630 36,600 27,338 36,600 22,816 24,608 24,766 25,411 8,970 10,100 10,088 9,797 2,654 3,825 3,857 4,463 - 8,737 8,737 - 184,971 219,602 210,046 215,966 1,043 1,000 1,000 1,000 1,154 1,500 1,500 1,500 17,892 31,800 31,800 31,800 3,483 4,800 4,800 4,800 738 1,300 1,300 1,300 70 100 100 100 2,836 - - - 27,216 40,500 40,500 40,500 5,303 3,500 3,500 3,500 3,784 5,500 5,500 5,500 3,784 5,500 5,500 5,500 9,087 9,000 9,000 9,000 256 - - - 254 1,000 1,000 - 477 1,000 1,000 2,000 63 82 82 - 104 117 117 - 1,406 1,114 1,114 - 11 7 7 - 2,571 3,320 3,320 2,000 3,706 1,000 1,000 - 3,706 1,000 1,000 - Total Operating 227,551 273,422 263,866 267,466 8000 Capital Outlay 80001 Furniture & Equip <$5,000 5,924 6,000 6,000 6,000 84042 Machinery & Equipment - - - 35,000 84043 Motor Vehicles - - - 35,000 Total Capital Outlay 5,924 6,000 6,000 76,000 TOTAL DEPARTMENT $ 233,475 $ 279,422 $ 269,866 $ 343,466 237 BAYTOWN S 238 Published in The Baytown Sun ORDINANCE NO. 12,020 on September 13 and September 20, 2012. AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF BAYTOWN, TEXAS, ADOPTING A BUDGET FOR THE ENSUING FISCAL YEAR, BEGINNING OCTOBER 1, 20121, AND ENDING SEPTEMBER 30, 2013, IN ACCORDANCE WITH THE CHARTER AND ORDINANCES OF THE CITY OF BAYTOWN; AND PROVIDING FOR THE PUBLICATION AND EFFECTIVE DATE THEREOF. WHEREAS, the City Manager of the City of Baytown has submitted to the City Council a budget estimate of the revenues of said City and the expense of conducting the affairs thereof for the ensuing fiscal year, beginning October 1, 2012, and ending September 30, 2013, and which said estimate has been compiled from detailed information obtained from the several departments, divisions, and offices of the City containing all information as required by the Charter of the City of Baytown; and WHEREAS, the City Council has received said City Manager's estimate and held a public hearing thereon as provided by Section 44 of the Charter and Section 102.006 of the Texas Local Government Code; and WHEREAS, after full and final consideration ofthe public hearing and after certain revisions to the proposed budget, it is the opinion of the Council that the budget as revised should be approved and adopted; NOW THEREFORE BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF BAYTOWN, TEXAS: Section 1: That the budget estimate of the revenues of the City of Baytown and the expenses of conducting the affairs thereof for the ensuing fiscal year, beginning October 1, 2012, and ending September 30, 2013, as finally submitted to the City Council by the City Manager of said City (a copy of which is on file in the City Clerk's office) be, and the same is in all things, adopted and approved as the budget estimate of all the current expenses as well as the fixed charges against said City for the fiscal year beginning October 1, 2012, and ending September 30, 2013, Section 2: That the sum of SIXTY -SIX MILLION FIVE HUNDRED NINETY -THREE THOUSAND SIX HUNDRED EIGHTY -SIX AND NO /100 DOLLARS ($66,593,686.00) is hereby appropriated out of the General Fund for the payment of Operating Expenses and Capital Outlay of the City Government. Section 3: That the sum of FIFTEEN MILLION SIX HUNDRED FIFTY -ONE THOUSAND EIGHT HUNDRED FIFTEEN AND NO/ 100 DOLLARS ($15,651,815.00) is hereby appropriated out of the General Debt Service Fund for the purpose of paying the accruing interest and redeeming the bonds and debts as they mature on the General Debt Service Fund. Section 4: That the sum of EIGHT HUNDRED FIFTY -ONE THOUSAND ONE HUNDRED NINETY -THREE AND NO /100 DOLLARS ($851,193.00) is hereby appropriated out 239 of the Hotel/Motel Fund for the payment of Operating Expenses and Capital Outlay of the City Government. Section 5: That the sum of ONE MILLION EIGHT HUNDRED SIXTY THOUSAND SIX HUNDRED FOURTEEN AND NO /100 DOLLARS ($1,860,614.00) is hereby appropriated out of the Aquatics Fund for the payment of Operating Expenses and Capital Outlay of the City Government. Section 6: That the sum of THIRTY -FIVE MILLION ONE HUNDRED TWO THOUSAND FIVE HUNDRED TWENTY AND NO /100 DOLLARS ($35,102,520.00) is hereby appropriated out of the Water and Sewer Fund for Operating Expenses and Capital Outlay Costs. Section 7: That the sum. of FOURTEEN MILLION ONE HUNDRED SEVENTY -ONE THOUSAND FIVE HUNDRED SIXTY -FIVE AND NO /100 DOLLARS ($14,171,565.00) is hereby appropriated out of the Water and Wastewater Interest and Sinking Fund for the purpose of paying the accruing interest and redeeming the bonds and debts as they mature. Section 8: That the sum of FOUR MILLION EIGHT HUNDRED SEVENTY THOUSAND FOUR HUNDRED EIGHTY -SEVEN AND NO /100 DOLLARS ($4,870,487.00) is hereby appropriated out of the Sanitation Fund for the Operating Expenses and Capital Outlay of the municipally owned Solid Waste Collection System. Section 9: That the sum of ONE MILLION TWO HUNDRED FIFTY -EIGHT THOUSAND FOUR HUNDRED FIFTY -NINE AND NO 1100 DOLLARS ($1,258,459.00) is hereby appropriated out of the Storm Water Utility Fund for payment of Operating Expenses and Capital Outlay of the City Government. Section 10: That the sum of TWO MILLION FOUR HUNDRED THIRTY -NINE THOUSAND THREE HUNDRED NINETY AND NO /l00 DOLLARS ($2,439,390.00) is hereby appropriated out of the Garage Fund for the Operating Expenses and Capital Outlay for Municipal Garage Services System and Activities. Section 1 l : That the sum of THREE HUNDRED FORTY -THREE THOUSAND FOUR HUNDRED SIXTY -SIX AND N011 00 DOLLARS ($343,466.00) is hereby appropriated out ofthe Warehouse Operations Fund for the Operating Expenses and Capital Outlay for Central Warehouse Activities. Section 12: That the City Manager is hereby authorized to transfer any unencumbered appropriation balance or portion thereof between general classifications of expenditures within an office, department or agency, in accordance with Section 68 of the Charter. 240 Section 13: That the City Manager shall have the authority to increase a department's line item budget by the amount equal to outstanding purchase orders as of September 30, 2012, to be appropriated out of the Fund Balance. Section 14: This ordinance shall be and remain in full force and effect from and alter its passage and approval of the City Council, and it shall be published once each week for two (2) consecutive weeks in the official newspaper of the City of Baytown. INTRODUCED, READ and PASSED by the all irmative vote of City Council of the City of Baytown this the 6t' day of September, 2012. APPROVED AS TO FORM: Cr&NACIO RAMIREZ, SR., ty Attomey DONCARLOS, 241 Published in The Baytown Sun ORDINANCE NO. 12,054 on September 20 and September 21, 2012. AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF BAYTOWN, TEXAS, AMENDING CHAPTER 86 "SOLID WASTE," ARTICLE II "RESIDENTIAL SOLID WASTE," DIVISION 3 "FEES AND CHARGES AND BILLING PROCEDURE," SECTION 86 -101 "CHARGE FOR COLLECTION" OF THE CODE OF ORDINANCES, BAYTOWN, TEXAS, TO COMBINE FEES FOR RESIDENTIAL REFUSE COLLECTION AND CURB -SIDE RECYCLING SERVICES AND TO INCREASE SUCH COMBINED FEE BY FIFTY CENTS ($0.50) PER MONTH PER RESIDENTIAL UNIT; CONTAINING A REPEALING CLAUSE; CONTAINING A SAVINGS CLAUSE; PRESCRIBING A MAXIMUM PENALTY OF FIVE HUNDRED AND NO 1100 DOLLARS ($500.00); AND PROVIDING FOR THE PUBLICATION AND THE EFFECTIVE DATE THEREOF. BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF BAYTOWN, TEXAS: Section l: That Chapter 86 "Solid Waste," Article II "Residential Solid Waste," Division 3 "Fees and Charges and Billing Procedure," Section 86-101 "Charge for collection" of the Code of Ordinances, Baytown, Texas, is hereby amended to read as follows: CHAPTER 86. SOLID WASTE ARTICLE H. RESIDENTIAL SOLID WASTE DIVISION 3. FEES AND CHARGES AND BILLING PROCEDURE Sec. 86 -101. Charge for collection. (a) The fees specified in this section are based on the availability of city removal, disposal and recycling services and shall be collected regardless of whether or not the occupant of a residential unit places any refuse or recyclable materials out for collection. (b) Each occupied residential unit within the city limits shall be charged the sum of $20.31, plus applicable sales tax, per month for city refuse collection and curb -side recycling services. {c) When the head of the household of a residential unit certifies in writing to the utility collections office that he is over 65 years of age and that he will place no more than one 30- gallon can or one 30- gallon plastic bag of refuse at his residential unit for collection on each regularly scheduled collection day, the monthly charge for city refuse collection and curb -side recycling services will be $17.55 plus applicable sales tax. (d) When the owner of an unoccupied residential unit certifies in writing to the utility billing office that the unit is unoccupied and water service has been disconnected, the monthly charge levied under subsections (b) and (c) of this section from that time forward shall not be assessed for as long as the unit remains unoccupied and the water service remains disconnected. (e) For multifamily dwelling unit projects containing eight dwelling units or less, the monthly charge for refuse collection and curb -side recycling services shall be $20.31, plus applicable sales tax, times the number of occupied units in the project. 242 (f) A multifamily unit that exceeds eight dwelling units will be considered a commercial multifamily unit, and no city refuse collection or curb -side recycling services will be provided. Section 2: All ordinances or parts of ordinances inconsistent with the terms of this ordinance :ire hereby repealed; provided, however, that such repeal shall be only to the extent of such inconsistency and in all other respects this ordinance shall be cumulative of other ordinances regulating and governing the subject matter covered by this ordinance. Section 3: If any provision, section, exception, subsection, paragraph, sentence, clause or phrase of the ordinance or the application of same to any person or the set of circumstances, shall for any reason be held unconstitutional, void or invalid, such invalidity shall not effect the validity of the remaining provisions of this ordinance or their application to other persons or sets of circumstances and to this end all provisions of this ordinance are declared to be severable. Section 4: Any person who fails to comply with any provision of this ordinance shall be guilty of a misdemeanor and, upon conviction, shall be punished by a fine in an amount of not more than FIVE HUNDRED AND NO /100 DOLLARS ($500.00). Each act of violation and each day upon which any such violation shall occur shall constitute a separate offense. In addition to the penalty prescribed above, the city may pursue other remedies such as abatement of nuisances, injunctive relief, administrative adjudication and revocation of licenses or permits. Section 5: This ordinance shall take effect from and after ten (10) days from its passage by the City Council. The City Clerk is hereby directed to give notice hereof by causing the caption of this ordinance to be published in the official newspaper of the City of Baytown at least twice within ten (10) days after passage of this ordinance. INTRODUCED, READ, AND PASSED by the affirmative vote the Cite Council of Baytown. this the I P day of September, 2012. NACIO RAMIREZ, Sr., (a Attorney 243 ORDINANCE NO. 129060 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF BAYTOWN, TEXAS, ADOPTING THE RATE AND TAX LEVY FOR GENERAL FUND MAINTENANCE AND OPERATION AND DEBT SERVICE FOR THE CITY OF BAYTOWN FOR THE FISCAL YEAR ENDING SEPTEMBER 30, 20131, UPON ALL TAXABLE PROPERTY IN SAID CITY OF BAYTOWN IN ACCORDANCE WITH THE LAWS OF THE STATE OF TEXAS AND THE CHARTER PROVISIONS AND ORDINANCES OF SAID CITY; PROVIDING A REPEALING CLAUSE; CONTAINING A SAVINGS CLAUSE; AND PROVIDING FOR THE EFFECTIVE DATE THEREOF. WHEREAS, the City's tax rate consists of the following two components; I . the rate that, if applied to the total taxable value, will impose the amount of taxes needed to pay debt service; and 2. the rate that, if applied to the total taxable value, will impose the amount of taxes needed to fund maintenance and operation expenditures of the City for the next year; and WHEREAS, the proposed tax rate of $0.43658 per $100 valuation for maintenance and operations together with the proposed tax rate of $0.38545 per $100 valuation for debt service does not exceed the effective tax rate; NOW THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF BAYTOWN, TEXAS: Section 1: That the facts and matters set forth in the recitals of this Ordinance are hereby found to be true and correct. Section 2: That the City Council of the City of Baytown hereby adopts and sets for the fiscal year ending September 30, 2013, an ad valorem tax rate of $ 0.43658 for each ONE HUNDRED AND NO /100 DOLLARS ($100.00) of assessed value of property located within the city limits of the City of Baytown on January 1, 2012, made taxable by law, which said taxes, when collected, shall be apportioned among funds and departments of City Government of the City of Baytown for the purpose of General Fund Maintenance and Operation. Section 3: That the ad valorem tax rate of $ 0.43658, as set forth in Section 2, is hereby levied and shall be assessed and collected on one hundred percent (100 %) of each ONE HUNDRED AND N01100 DOLLARS ($100.00) worth of property located within the city limits of the City of Baytown on January 1, 2012, as valued by the Harris County Appraisal District or the Chambers County Appraisal District and made taxable by law. Section 4: That the City Council of the City of Baytown hereby adopts and sets for the fiscal year ending September 30, 2013, an ad valorem tax rate of $ 0.38545 for each ONE HUNDRED AND NO /100 DOLLARS ($100.00) of assessed value of property located within the city limits of the City of Baytown on January 1, 2012, made taxable by law, which said taxes, when collected, shall be apportioned among funds and departments of City Government of the City of Baytown for the purpose of Debt Service. Section 5: That the ad valorem tax rate of $ 0.38545, as set forth in Section 4, is hereby levied and shall be assessed and collected on one hundred percent (100 %) of each ONE HUNDRED 244 AND NO /100 DOLLARS ($100.00) worth of property located within the city limits of the City of Baytown on January I, 2012, as valued by the Harris County Appraisal District or the Chambers County Appraisal District and made taxable by law. Section 6: That the "Pax Assessor and Collector of the City of Baytown is hereby directed to assess, extend and enter upon the Tax Rolls of the City of Baytown, Texas, for the current year the amounts and rates herein levied, and to keep a current account of same. All collection of such taxes, as well as collection of taxes owed for prior years, to include penalty and interest thereof, shall be deposited in the official depository of the City of Baytown to be distributed between the General Fund and the Debt Service on a basis determined by the percentage that each bear to the total tax rate. Section 7: All ordinances or pans of ordinances inconsistent with the terms of this ordinance are hereby repealed; provided however, that such repeal shall be only to the extent of such inconsistency and in all other respects this ordinance shall be cumulative of other ordinances regulating and governing the subject matter covered by this ordinance. Section 8: If any provisions, section, exception, subsection, paragraph, sentence, clause or phrase of this ordinance or the application of same to any person or set of circumstances, shall for any reason be held unconstitutional, void or invalid, such invalidity shall not affect the validity of the remaining provisions of this ordinance or their application to other persons or sets of circumstances and to this end all provisions of this ordinance are declared to be severable. Section 9: This ordinance shall lake effect immediately from and alter its passage by the City Council of the City of Baytown. INTRODUCED, READ and PASSED by the affirmative vote of the y Council of the City of Baytown this the 27'" day of September, 2012. APPROVED AS TO FORM: tQit NK%C1O RAMIREZ, SR., City t orcy DONCARLOS, May 245 BAYTOWN S 246 CITY OF BAYTOWN SUMMARY OF FULL -TIME (FTE) POSITIONS BY FUND AND DEPARTMENT Number of Positions (FTE) Department F12010-11 2011 -12 2012 -13 General Fund General Administration 8 1 8 8 Fiscal Operations 18.90 2 18.90 a 18.90 as Legal Services 6 6 6 Information Technology Services (ITS) 11 3 12 b 12 Planning & Development Services 18.50 4 18.50 c 18.50 ab Human Resources 8 5 8 8 City Clerk 21 5 d 5 Court of Record - 16 a 16 Police 178 6 180 f 186 ac Fire 112 7 112 118 ad Communications 21 8 20 g 21 ae Emergency Management 5 5 5 Emergency Medical Services (EMS) 24 24 27 of Public Works Administration 4 4 4 Streets & Drainage 26 9 21 h 21 ag Traffic Control 10 10 9.50 i 9.50 ah Engineering 10 10 10 Public Health 23 22 j 23 ai Parks & Recreation 40 40 40 aj Library 25 11 24 k 24 Total General Fund 568.90 563.90 580.90 Hotel/Motel Fund - 1.00 1 1 Aquatics Fund 2 12 2 2 Water & Sewer Fund Utility Billing & Collections 18.85 13 18.85 m 19.85 ak Water Operations 29.40 14 44.60 n 43.60 a1 Wastewater Operations 48.60 15 36.40 o 37.40 am Utility Construction 17 16 17 p 17 Total Water & Sewer Fund 113.35 116.85 117.85 Sanitation Fund 13.00 17 12.50 q 12.50 an Storm Water Utility Fund 3 4 r 4 Central Services Fund Garage Fund 8 8 8 Warehouse Operations Fund 4 4 4 Total Central Services Fund 12 12 12 Total Operating Funds 712.25 712.25 730.25 Miscellaneous Funds Community Development Block Grant (CDBG) Fund 4.50 18 4.50 s 4.50 ao High Intensity Drug Trafficking Area (HIDTA) 0.25 19 0.25 t 0.25 ap Miscellaneous Police Fund 3 4 u 4 Crime Control and Prevention District (CCPD) 15 15 15 Fire Control, Prevention and Emergency Medical Services District (FCPEMSD) 1 1 2 aq Municipal Court Special Revenue Fund - 20 - 2 ar Municipal Development District (MDD) Fund - - 2 as Wetlands Education and Recreation Center Fund 2 2 2 Baytown Nature Center Fund - - 1 at Capital Improvement Program Fund 3 3 3 Workers Compensation Fund 1 1 1 Total Miscellaneous Funds 29.75 30.75 36.75 Total All Funds 742.00 743.00 767.00 247 CITY OF BAYTOWN SCHEDULE OF FULL -TIME (FTE) BUDGETED POSITIONS Department Number of Positions (FTE) Classification Grade 2010 -11 2011 -12 2012 -13 OPERATING FUNDS GENERAL FUND General Administration 1010 City Manager Deputy City Manager Assistant City Manager Public Affairs/Marketing Coordinator Assistant to City Manager Grant Coordinator Executive Assistant Website Coordinator Fiscal Operations 1030 Director of Finance Assistant Director of Finance Controller Treasurer Purchasing Manager Accounting Manager Budget Officer Accountant II Financial Analyst Contract Administrator Accountant I Maintenance Coordinator Buyer Administrative Assistant Payroll Specialist Accounting Specialist II Purchasing Technician Accounting Specialist I Legal Services 1060 City Attorney First Assistant City Attorney Assistant City Attorney /Civil Service Legal Advisor Assistant City Attorney/Municipal Court Prosecutor Administrative Assistant Senior Admin Support Specialist Information Technology Services (ITS) 1070 Director of ITS Assistant Director ITS Senior Systems Administrator System Support Coordinator System Admin 248 110 1 1 1 104 1 1 1 98 1 1 1 70 1 1 1 1 70 1 1 1 65 1 1 1 50 1 1 1 60 1 1 1 Total 8 8 8 92 1 1 1 81 1 1 1 75 1 1 1 75 1 1 1 72 1 1 1 70 1 1 1 65 1 1 1 65 0.15 2 0.15 a 0.15 as 60 1 1 1 58 1 1 1 55 1.75 2 1.75 a 1.75 as 54 1 1 1 48 1 1 1 48 1 1 1 48 1 1 1 48 1 1 1 39 1 1 1 39 2 2 2 Total 18.90 18.90 18.90 97 1 1 1 84 1 1 1 73 1 1 1 70 1 1 1 48 1 1 1 39 1 1 1 Total 6 6 6 91 1 1 1 77 1 1 1 69 1 1 1 60 1 3 1 1 58 2 3 2 2 CITY OF BAYTOWN SCHEDULE OF FULL -TIME (FTE) BUDGETED POSITIONS Department Number of Positions (FTE) Classification Grade 2010 -11 2011 -12 2012 -13 Information Technology Services (ITS) 1070 (cont.) 87 1 3 1 Assistant Director of Human Resources System Admin - Jr. 56 2 3 2 2 System Support Specialist 52 I 3 1 1 Senior Electronics Technician 51 - 3 1 b I System Support Tech - Desktop 50 1 3 1 1 Administrative Assistant 48 1 3 1 1 Total 1 11 1 12 12 Planning and Development Services 1080 8 8 City Clerk 1170 Director of Planning and Development Services 93 1 85 1 1 Chief Building Official/Floodplain Administrator 74 1 1 1 1 Assistant Director Planning/Development Services 79 0.50 4 0.50 c 0.50 ab Development Review Manager 69 1 4 1 1 Senior Plans Examiner 69 1 4 1 1 Combination Inspector 11 57 4 4 4 4 Building Inspection Specialist 57 1 4 1 1 Planner 11 58 1 4 1 1 Planner - Comprehensive 55 1 4 1 1 Community Improvement Program Administrator 52 1 4 1 1 Development Services Coordinator 50 1 4 1 1 Administrative Assistant 48 1 4 1 1 Code Enforcement Officer - Signs 43 1 4 1 1 Permit Tech I 39 2 2 2 Permit Tech II 43 1 4 1 1 Total 18.50 18.50 18.50 Human Resources 1140 Director of Human Resources & Civil Service 87 1 1 1 Assistant Director of Human Resources 77 1 1 1 Employee Development Manager 72 1 1 1 Risk Manager 70 1 1 1 Employment Specialist 48 1 5 1 1 Benefits Specialist 48 1 5 1 1 Senior Admin Support Specialist 39 1 1 1 Admin Support Specialist 35 1 1 1 Total 8 8 8 City Clerk 1170 City Clerk 85 1 1 1 Municipal Court Judge 83 1 - d - Court Administrator 61 1 - d - Deputy City Clerk 56 1 1 1 City Marshal 55 2 - d - Administrative Assistant 48 2 1 d 1 Open Government Specialist 48 1 1 1 Records Specialist 48 1 1 1 Municipal Court Clerk 39 11 - d - Total 21 5 5 249 CITY OF BAYTOWN SCHEDULE OF FULL -TIME (FTE) BUDGETED POSITIONS Department Number of Positions (FTE) Classification Grade 2010 -11 2011 -12 2012 -13 Court of Record 1171 Municipal Court Judge Court Administrator City Marshal Deputy Municipal Court Clerk Municipal Court Clerk Total Police 2000 Patrol Officer Assistant Police Chief Police Lieutenant Police Sergeant Chief of Police Records/Property Room Administrator Mechanic Supervisor Jail Supervisor Facilities Coordinator Senior Mechanic Investigative Analyst Mechanic Records Supervisor Accounting Technician Administrative Assistant Open Records Specialist Property Room Supervisor Senior Admin. Support Specialist Facilities Assistant Detention Officer Trainee/Detention Officer Property Room Technician Police Records Technician Community Service Officer Total Fire 2020 Assistant Fire Chief Battalion Chief Fire Equipment Operator Firefighter Lieutenant Fire Chief Mechanic Supervisor Office Coordinator Mechanic Senior Admin. Support Specialist Total 250 83 - 1 e 1 61 - 1 e 1 55 - 2 e 2 48 - 1 e 1 39 - 11 a 11 - 16 16 CS CS CS CS 95 60 60 54 54 54 52 50 49 48 48 48 48 39 38 37/41 37 37 34 CS CS CS CS CS 94 60 50 50 39 104 3 8 14 1 1 1 6 1 1 1 1 1 1 4 6 1 1 3 6 1 14 4 6 178 3 5 18 7 57 7 23 7 1 1 1 2 106 f 3 8 14 1 f 1 6 1 1 1 1 1 1 5 f 1 1 3 1 14 1 f 3 f 6 180 3 5 18 57 23 1 1 1 2 1 112 112 ac 3 8 14 1 -i 1 5 1 1 3 1 14 1 3 6 186 3 5 18 63 ad 23 1 1 1 2 1 118 CITY OF BAYTOWN SCHEDULE OF FULL -TIME (FTE) BUDGETED POSITIONS Department Number of Positions (FTE) Classification Grade 2010 -11 2011 -12 2012 -13 Communications 2025 Telecommunicator Coordinator Telecommunications Supervisor Senior Electronics Technician Telecommunicator Trainee / Telecommunicator Emergency Management 2030 Emergency Management Coordinator Assistant Emergency Management Coordinator Administrative Assistant 311 Telecommunicator Emergency Medical Services (EMS) 2040 Emergency Medical Service (EMS) Coordinator Emergency Medical Service (EMS) Supervisor Senior Paramedic Paramedic Administrative Assistant Senior Admin Support Specialist Public Works Administration 3000 Assistant Director of Public Works Administrative Assistant Senior Admin Support Specialist Streets & Drainage 3010 Superintendent of Streets /Drainage /Restoration/Traffic Drainage Foreman Street Maintenance Foreman Restoration Foreman Crew Chief Heavy Equipment Operator II Concrete Finisher Grade Chief Heavy Equipment Operator I Equipment Operator Concrete Worker Traffic Control 3020 Superintendent of Solid Waste Traffic Signal Technician Senior Traffic Control Worker Traffic Control Worker 251 64 1 8 1 1 54 4 8 4 4 51 1 8 - g - 37/44 15 15 16 ae Total 21 20 21 79 1 1 1 58 1 1 1 48 1 1 1 34 2 2 2 Total 5 5 5 74 1 1 1 SP 3 3 3 SP 3 3 3 SP 15 15 18 of 48 1 1 1 39 1 1 1 Total 24 24 27 78 1 1 1 48 1 1 1 39 2 2 2 Total 4 4 4 69 0.50 9 1 h 1 54 1 1 1 54 1 1 1 54 0.50 9 - h - 50 - - 1 ag 46 4 9 3 h 3 44 2.50 9 3 h 2 44 2.50 9 1 h 1 42 3.50 9 2 h 2 38 8 9 7 h 7 32 2.50 9 2 h 2 Total 26.00 21.00 21.00 69 0.50 10 0.50 i 0.50 A 50 2 2 2 44 3 3 3 32 4 4 4 Total 10 9.50 9.50 251 CITY OF BAYTOWN SCHEDULE OF FULL -TIME (FTE) BUDGETED POSITIONS Department Number of Positions (FTE) Classification Grade 2010 -11 2011 -12 2012 -13 Engineering 3030 Director of Engineering Assistant Director Engineering Senior Project Coordinator Senior Construction Inspector Survey /GPS Coordinator CAD /GIS Technician Construction Inspector Engineering Coordinator Administrative Assistant Survey /GPS Technician Public Health 4000 Director of Health & Emergency Medical Services Assistant Director - Health & EMS Neighborhood Protection Coordinator (1) Animal Services Coordinator Environmental Health Specialist I /II Community Service Supervisor Administrative Assistant Neighborhood Protection Officer (4) I/II Senior Animal Services Officer Mosquito Control Technician Senior Admin Support Specialist Animal Services Officer Parks & Recreation 5000 Director of Parks & Recreation Assistant Director of Parks & Recreation Recreation Services Manager Park Planner Park Foreman Building Maintenance Supervisor Administrative Assistant Recreation Specialist Sports Coordinator Parks Crewleader Heavy Equipment Operator I Equipment Operator Construction Worker Groundskeeper Caretaker 252 90 l 1 1 79 1 1 1 64 1 1 1 57 1 1 1 54 1 1 1 54 1 1 1 53 1 1 1 51 1 1 1 48 1 1 1 43 1 1 1 Total 10 10 10 88 1 1 1 77 1 1 1 61 1 1 1 58 1 1 1 51155 3 3 3 48 1 1 1 48 1 1 1 43/47 4 4 4 46 1 1 1 40 2 1 j 1 39 1 1 1 38 6 6 7 ai Total 23 22 23 88 1 1 1 77 1 1 1 65 1 1 1 58 1 1 l 54 3 3 3 54 1 1 1 48 1 1 1 47 2 2 2 47 1 1 1 46 7 7 7 42 7 7 8 aj 38 4 4 3 aj 32 2 2 2 32 1 1 1 29 7 7 7 Total 40 40 40 CITY OF BAYTOWN SCHEDULE OF FULL -TIME (FTE) BUDGETED POSITIONS )epartment Number of Positions (FTE) Classification Grade 2010 -11 2011 -12 2012 -13 Library 6000 City Librarian Associate of Library Public Services Coordinating Librarian Library Technology Coordinator Librarian I/II Library PC Tech Administrative Assistant Circulation Services Specialist Support Services Specialist Senior Library Technician Library Technician Custodian Senior Library Page Total General Fund HOTEL/MOTEL FUND Tourism Coordinator Total Hotel /Motel Fund AQUATICS FUND Aquatics Business Manager Aquatics Operations Manager Total Aquatics Fund WATER & SEWER FUND Fiscal Operations: Utility Billing & Collections 1030 Utility Billing Manager Accountant II Billing Analyst Billing Coordinator Collections Manager Meter Operations Coordinator Meter Technician Crew Chief Senior Customer Service Representative Meter Technician I /II /III Customer Service Representative Admin Support Senior Collections Clerk 87 1 1 1 1 77 1 0.85 A 1 1 69 2 11 2 2 69 1 1 1 1 52/58 4 11 4 4 50 1 11 1 1 48 1 37/39/43 1 1 44 1 3 1 1 44 1 1 1 1 39 3 3 3 3 35 7 6 k 6 32 1 1 1 31 1 1 1 Total 25 24 24 568.90 547.90 564.90 - 1 I 1 - 1 1 55 1 12 1 1 55 1 12 1 1 2 2 2 72 1 1 1 65 0.85 13 0.85 m 0.85 A 52 1 1 1 52 1 1 1 52 1 1 1 52 1 1 1 50 1 1 1 43 1 1 1 37/39/43 4 4 4 39 3 3 4 A 39 1 1 1 35 3 3 3 Total 18.85 18.85 19.85 253 CITY OF BAYTOWN SCHEDULE OF FULL -TIME (FTE) BUDGETED POSITIONS Department Number of Positions (FTE) Classification Grade 2010 -11 2011 -12 2012 -13 Water Operations 3040 Director of Public Works/Utilities Superintendent BAWA Maintenance Technician Instrumental/Electronics Utility Transmission Foreman Restoration Foreman Foreman Traffic Control Senior BAWA Lab Tech Maintenance Technician/Mechanic Utility Transmission Crew Chief Administrative Assistant Water Plant Operator I Trainee /II Heavy Equipment Operator II - Restoration BAWA Laboratory Technician Concrete Finisher - Restoration Heavy Equipment Operator I - Restoration Certified Utility Maintenance Technician Utility Maintenance Technician Maintenance UMT Equipment Operator - Restoration Laborer Concrete Worker - Restoration Total Wastewater Operations 3050 Director of Public Works /Utilities Assistant Director of Utilities Superintendent of Wastewater Treatment Pollution Control Coordinator Wastewater Treatment Foreman Wastewater Collection Foreman Lift Station Crew Chief Pollution Control Crew Chief Chief Laboratory Technician Lab Tech Senior Pollution Control Tech Wastewater Operator UC I /II Wastewater Operator Treatment I /II /III Maintenance Tech Treatment Certified Utility Maintenance Technician Pollution Control Technician Utility Maintenance Technician Total 254 91 69 56 54 54 54 50 50 50 48 38/48 46 45 44 42 SBP SBP SBP 38 32 32 91 78 69 58 54 54 50 50 50 48 44 40/46 40/46/50 40 SBP 38 SBP 0.40 14 0.60 n 0.60 al 1 1 1 1 1 1 1 1 1 1 - o 1 - 1 n 1 - 1 n 1 - 1 n 1 1 1 2 1 1 1 1 1 - o 1 1 6 6 36.40 6 - 2 n 2 2 1 n 1 - 1 n 1 - 2 n 2 2 2 2 10 14 15 n 14 at 1 1 1 - 2 n 2 2 2 2 - 1 n 1 29.40 44.60 43.60 0.60 15 0.40 o 0.40 am 1 1 1 1 1 1 1 1 1 4 4 4 1 - o - 1 - o - 1 - l - 1 am 1 1 1 1 1 15 1 1 4 - o - 20 20 20 4 15 4 4 3 15 - o - 2 15 2 2 3 15 - o - 48.60 36.40 37.40 CITY OF BAYTOWN SCHEDULE OF FULL -TIME (FTE) BUDGETED POSITIONS Department Number of Positions (FTE) Classification Grade 2010 -11 2011 -12 2012 -13 Utility Construction 3060 Superintendent of Utility Transmission Utility Construction Foreman Master Certified Utility Maintenance Technician Certified Utility Maintenance Technician Utility Maintenance Technician Restoration Foreman Crew Chief Utility Construction Heavy Equipment Operator II Concrete Finisher Grade Chief Heavy Equipment Operator I Wastewater Operator UC Equipment Operator Concrete Worker Total Water & Sewer Fund SANITATION FUND Superintendent of Streets/Drainage/Restoration Superintendent of Traffic Control/Solid Waste Solid Waste Foreman Clean Team Crew Chief Heavy Equipment Operator II Heavy Equipment Operator I Equipment Operator Laborer Total Sanitation Fund STORM WATER UTILITY FUND Storm Water Engineer Storm Water Coordinator Storm Water Specialist Mosquito Control Technician Total Storm Water Utility Fund CENTRAL SERVICES FUND GARAGE FUND Equipment Services Coordinator Mechanic Supervisor Senior Mechanic Mechanic Mechanic Helper Total Garage Fund 69 1 1 1 60 1 54 1 54 1 1 1 SBP 2 16 2 p 2 SBP 1 16 1 p 1 SBP 7 16 7 p 7 54 0.50 16 - p - 50 - 1 p 1 46 1 16 - p - 44 0.50 16 - p - 44 0.50 16 - p - 42 0.50 16 - p - 40/46 - 4 p 4 38 1 16 - p - 32 0.50 16 - p - Total 16.50 17.00 17.00 113.35 116.85 117.85 69 0.50 17 - q - 69 0.50 17 0.50 q 0.50 an 54 1 1 1 50 1 1 1 46 2 2 2 42 2 2 2 38 4 4 4 32 2 2 2 13.00 12.50 12.50 74 1 1 1 69 1 1 1 50 1 1 1 40 - 1 r 1 3 4 4 65 1 1 1 60 1 1 1 54 1 1 1 50 4 4 4 40 1 1 1 8 8 8 255 CITY OF BAYTOWN SCHEDULE OF FULL -TIME (FTE) BUDGETED POSITIONS Department Number of Positions (FTE) Classification Grade 2010 -11 2011 -12 2012 -13 WAREHOUSE OPERATIONS FUND Warehouse Manager 50 Warehouse Assistant 38 Warehouse Helper 35 Total Warehouse Operations Fund TOTAL OPERATING FUNDS MISCELLANEOUS FUNDS COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) FUND 1 1 1 1 1 1 2 2 2 4 4 4 712.25 696.25 714.25 Assistant Director Planning/Development Services 79 0.50 18 0.50 s 0.50 ao Senior Program Manager 69 1 1 1 Demo/Housing Inspector 57 1 1 1 Property Specialist 49 1 1 1 Administrative Assistant 48 1 1 1 Total CDBG 4.50 4.50 4.50 HIGH INTENSITY DRUG TRAFFICKING AREA ( HIDTA) Accountant I 55 0.25 19 0.25 t 0.25 ap Total HIDTA 0.25 0.25 0.25 MISCELLANEOUS POLICE FUND Patrol Officers CS 2 2 2 Domestic Violence Coordinator 60 1 1 1 Domestic Violence Caseworker 52 - 1 u 1 Total Miscellaneous Police Fund 3 4 4 CRIME CONTROL AND PREVENTION DISTRICT (CCPD) Sergeant CS 1 I 1 Police Officers CS 14 14 14 Total CCPD 15 15 15 FIRE CONTROL, PREVENTION AND EMERGENCY MEDICAL SERVICES DISTRICT (FCPEMSD) Lieutenant CS 1 1 1 Quality Assurance /Improvement/Compliance Supervisor - - 1 aq Total FCPEMD 1 1 2 MUNICIPAL COURT SPECIAL REVENUE FUND Bailiff 54 - 20 - 1 ar Juvenile Case Manager - - I ar Total Municipal Court Special Revenue Fund - - 2 MUNICIPAL DEVELOPMENT DISTRICT (MDD) FUND Parks Crewleader 46 - - 1 as Park Caretaker 29 - - 1 as Total Municipal Development District (MDD) Fund - - 2 256 CITY OF BAYTOWN SCHEDULE OF FULL -TIME (FTE) BUDGETED POSITIONS Department Number of Positions (FTE) Classification Grade 2010 -11 2011 -12 2012 -13 WETLANDS EDUCATION AND RECREATION CENTER FUND Supt. of Natural Resource Programs 69 1 1 1 Education Specialist 46 1 1 1 Total Wetlands Education and Recreation Center Fund 2 2 2 BAYTOWN NATURE CENTER Naturalist Total Baytown Nature Center Fund CAPITAL IMPROVEMENT PROGRAM FUND Project Manager Civil Design Engineer/EIT Construction Inspector Total Capital Improvement Program Fund WORKERS COMPENSATION FUND Safety Coordinator Total Workers Compensation Fund TOTAL MISCELLANEOUS FUNDS TOTAL ALL FUNDS 1 at - - 1 76 1 1 1 69174 1 1 1 53 1 1 1 3 3 3 58 1 1 1 1 1 1 29.75 30.75 35.75 742.00 743.00 767.00 257 CITY OF BAYTOWN ENDNOTES FOR 2010 -11 PERSONNEL CHANGES Ref# Department Description of Change Positions General Fund 1 General Administration • Moved from the City Clerk Department to the General Administration Department. 2 Fiscal Operations • Accountant II is funded 15% in General Fund and 85% in Water and Sewer Fund. • One Accountant I is funded 75% by General Fund and 25% HIDTA. 3 ITS • Reorganization within department. 4 Planning & Dev. Svs. • The Asst. Director Planning/Development Services is now funded 50% by General Fund and 50% by CDBG Fund. • One Code Enforcement Officer - Sign to reorganized to Community Improvement Program Administrator. • Reorganization within department. 5 Human Resources • Reorganization within department. 6 Police Operations • Reorganization within department. 7 Fire • New Fire Station #6 Personnel: (6) New Firefighters, (3) Promotions from Firefighters to Equipment Operators and (3) Promotions from Equipment Operators to Lieutenants. The number of Firefighter positions will be reinstated to 57 since the SAFER grant is active. 8 Communications • Communications moved from Emergency Management Department. 9 Streets and Drainage • Reorganization within department. A new division was created called Restoration, which some positions are funded 50% by General Fund Streets, Drainage and Restoration divisions and 50% by Water & Sewer Fund Utility Construction division. • Superintendent of Streets /Drainage /Solid Waste /Rest is funded by 50% General Fund and 50% by Sanitation Fund. • The Restoration Foreman position in Restoration Division in the Streets and Drainage Department is funded 50% in General Fund and 50% by Water and Sewer Fund. • Five Heavy Equipment Operator positions in Restoration Division in the Streets and Drainage Department. Three are funded 100% by General Fund. Two positions are funded 50% by General Fund and 50% by Water and Sewer Fund. • Three Concrete Finisher positions in Restoration Division in the Streets and Drainage Department. Two are funded 100% by General Fund and one is funded 50% by General Fund and Water and Sewer Fund in the Utility Construction Department/Division. • Three Grade Chief positions in Restoration Division in the Streets and Drainage Department. Two are funded 100% by General Fund and one is funded 50% by General Fund and Water and Sewer Fund in the Utility Construction Department/Division. • Four Heavy Equipment Operator I positions in Restoration Division in the Streets and Drainage Department. Two are funded 100% by General Fund and three are funded 50% by General Fund and Water and Sewer Fund in the Utility Construction Department/Division. • Nine Equipment Operator positions in Restoration Division in the Streets and Drainage Department. Seven are funded 100% by General Fund and two are funded 50% by General Fund and Water and Sewer Fund in the Utility Construction Department/Division. • Three Concrete Worker positions in Restoration Division in the Streets and Drainage Department. Two are funded 100% by General Fund and one are funded 50% by General Fund and Water and Sewer Fund in the Utility Construction Department/Division. 10 Traffic Control • Superintendent of Traffic Control /Solid Waste is funded by 50% General Fund and 50% by Sanitation Fund. 11 Library • Reorganization within department. Aquatics Fund 12 Aquatics • Reorganization within department. 258 6 CITY OF BAYTOWN ENDNOTES FOR 2010 -11 PERSONNEL CHANGES iRef# Department Description of Change Positions Water and Sewer Fund 13 Utility Billing • Accountant II is funded 15% in General Fund and 85% in Water and Sewer Fund. 14 Water Operations • Director of Public Works/Utilities is funded 40% in the Water Operations Department and 7 259 60% in the Wastewater Operations Department in Water and Sewer Fund. • Reorganization within department. • Skilled Based Pay (SBP) 15 Wastewater Op. • Director of Public Works /Utilities is funded 40% in the Water Operations Department and 60% in the Wastewater Operations Department in Water and Sewer Fund. • Skilled Based Pay (SBP) • Reorganization within department. 16 Utility Construction • Skilled Based Pay (SBP) • Reorganization within department. A new division was created called Restoration, which some positions are funded 50% by General Fund Streets and Drainage divisions and 50% by Water & Sewer Fund Construction division. • The Restoration Foreman position is funded 50% in General Fund and 50% by Water and Sewer Fund. • The two Heavy Equipment Operators II positions are funded 50% by General Fund and Water and Sewer Fund in the Utility Construction Department/Division. • The Concrete Finisher position is funded 50% by General Fund and Water and Sewer Fund in the Utility Construction Department/Division. • The Grade Chief position is funded 50% by General Fund and Water and Sewer Fund in the Utility Construction Department/Division. • One Heavy Equipment Operator I positions are funded 50% by General Fund and Water and Sewer Fund in the Utility Construction Department/Division. • Two Equipment Operator positions are funded 50% by General Fund and Water and Sewer Fund in the Utility Construction Department/Division. • The Concrete Worker position is funded 50% by General Fund and Water and Sewer Fund in the Utility Construction Department/Division. Sanitation Fund 17 Solid Waste • Superintendent of Streets /Drainage /Solid Waste/Rest/ES is funded by 50% General Fund and 50% by Sanitation Fund. • Superintendent of Traffic Control/Solid Waste is funded by 50% General Fund and 50% by Sanitation Fund. Community Development Block Grant (CDBG) Fund 18 CDBG • The Asst. Director Planning/Development Services is now funded 50% by General Fund and 50% by CDBG Fund. High Intensity Drug Trafficking Area (HIDTA) 19 HIDTA • Accountant I is funded 75% by General Fund and 25% HIDTA. Municipal Court Special Revenue Fund 20 Municipal Ct Sp Rev • The Bailiff position is now part -time funded. 7 259 CITY OF BAYTOWN ENDNOTES FOR 2011 -12 PERSONNEL CHANGES Ref# Department Description of Change Positions General Fund a Fiscal Operations • Accountant II is funded 15% in General Fund and 85% in Water and Sewer Fund. • One Accountant I is funded 75% by General Fund and 25% HIDTA. b ITS • Radio Shop division was moved to ITS. c Planning & Dev. Svs. • The Asst. Director Planning/Development Services is now funded 50% by General Fund and 50% by CDBG Fund. d City Clerk • The Municipal Court of Record in the City of Baytown, Texas was created for FY2012. All the employees in the Municipal Court Divisions were moved to a new department. e Court of Record • The Municipal Court of Record in the City of Baytown, Texas was created for FY2012. All the employees in the Municipal Court Divisions were moved to a new department. f Police • Two Police Officers/Detectives added. o Wastewater • Reorganization within department. g Communications • Radio Shop division was moved to ITS. h Streets & Drainage • Superintendent of Streets/Drainage /Restoration is funded 100% by General Fund. • The Restoration Division in General Fund in the Streets & Drainage Department moved to the p Utility Construction Water & Sewer in the Water Operations Department. The employees are now paid 100% out of the Restoration Division. • Reorganization within department. i Traffic Control • Superintendent of Traffic Control/Solid Waste is funded by 50% General Fund and 50% by Sanitation Fund. j Public Health • One Mosquito Control Tech was transferred from Public Health Department to Storm Water q Solid Waste Utility Department. k Library • Reorganization within department. Hot&Motel Fund Sanitation Fund. 1 Promotional • Tourism Coordinator added. Water & Sewer Fund in Utility Billing • Accountant II is funded 15% in General Fund and 85% in Water and Sewer Fund. n Water Operations • Director of Public Works /Utilities is funded 60% in the Water Operations Department and 40% in the Wastewater Operations Department in Water and Sewer Fund. • The Restoration Division in General Fund in the Streets & Drainage Department moved to the Water & Sewer in the Water Operations Department. The employees are now paid 100% out of the Restoration Division. • Skilled Based Pay (SBP) • Reorganization within department. o Wastewater • Director of Public Works/Utilities is funded 60% in the Water Operations Department and 40% Operations in the Wastewater Operations Department in Water and Sewer Fund. • Skilled Based Pay (SBP) • Reorganization within department. p Utility Construction • Skilled Based Pay (SBP) • The Restoration Division in General Fund in the Streets & Drainage Department moved to the Water & Sewer in the Water Operations Department. The employees are now paid 100% out of the Restoration Division. • Reorganization within department. Sanitation Fund q Solid Waste • Superintendent of Streets /Drainage/Restoration is funded 100% by General Fund. • Superintendent of Traffic Control /Solid Waste is funded by 50% General Fund and 50% by Sanitation Fund. Storm Water Utility Fund r Storm Water Utility • One Mosquito Control Tech was transferred from Public Health Department to Storm Water Utility Department. 260 2 CITY OF BAYTOWN ENDNOTES FOR 2011 -12 PERSONNEL CHANGES Ref# Department Description of Change Positions Community Development Block Grant (CDBG) Fund s CDBG • The Asst. Director Planning/Development Services is now funded 50% by General Fund and 50% by CDBG Fund. High Intensity Drug Trafficking Area (HIDTA) t HIDTA • Accountant I is funded 50% by General Fund, 25% by CDBG and 25% HIDTA. Miscellaneous Police Fund u Misc. Police • Domestic Violence Caseworker added. 3 261 CITY OF BAYTOWN ENDNOTES FOR 2012 -13 PERSONNEL CHANGES Ref# Department Description of Change Positions General Fund as Fiscal Operations • Accountant II is funded 15% in General Fund and 85% in Water and Sewer Fund. Sanitation Fund an Solid Waste • Superintendent of Traffic Control /Solid Waste /Rest is funded by 50% General Fund and 50% by Sanitation Fund. Community Development Block Grant (CDBG) Fund ao CDBG • The Asst. Director Planning/Development Services is now funded 50% by General Fund and 50% by CDBG Fund. Hirli Intensity Drug TraffickinP Area (HIDTA) ap HIDTA • Accountant I is funded 75% by General Fund and 25% HIDTA. Fire Control Prevention and Emergency Medical Services (FCPEMSD) aq FCPEMSD • One Quality Assurance /Improvement/Compliance Supervisor added. Municipal Court Special Revenue Fund ar Municipal Ct Special Rev. • Upgrade a part-time Bailiff to full -time. • One Juvenile Case Manager added. Municipal Development District (MDD) Fund as MDD • One Parks Crewleader added. • One Parks Caretaker added. Baytown Nature Center Fund at Baytown Nature Center • Upgrade a part-time Naturalist to full -time. 262 6 6 1 3 1 1 1 -1 1 1 24 • One Accountant I is funded 75% by General Fund and 25% HIDTA. ab Planning & Dev. Svs. • The Asst. Director Planning/Development Services is now funded 50% by General Fund and 50% by CDBG Fund. ac Police • Six Police Officers added. ad Fire • Six Firefighters added. ae Communications • One Telecommunicator added. of EMS • Three Paramedics added. ag Streets & Drainage • Upgraded one Concrete Finisher to a Crew Chief. ah Traffic Control • Superintendent of Traffic Control/Solid Waste/Rest is funded by 50% General Fund and 50% by Sanitation Fund. ai Public Health • One Animal Service Officer added. aj Parks & Recreation • One Equipment Operator upgraded to a Heavy Equipment Operator. Water and Sewer Fund ak Utility Billing • Accountant II is funded 15% in General Fund and 85% in Water and Sewer Fund. • One Customer Service Representative added. al Water Operations • Director of Public Works/Utilities is funded 40% in the Water Operations Department and 60% in the Wastewater Operations Department in Water and Sewer Fund. • Skilled Based Pay (SBP) • Reorganization in Department. am Wastewater Op. • Director of Public Works/Utilities is funded 40% in the Water Operations Department and 60% in the Wastewater Operations Department in Water and Sewer Fund. • Skilled Based Pay (SBP) • Reorganization in Department. Sanitation Fund an Solid Waste • Superintendent of Traffic Control /Solid Waste /Rest is funded by 50% General Fund and 50% by Sanitation Fund. Community Development Block Grant (CDBG) Fund ao CDBG • The Asst. Director Planning/Development Services is now funded 50% by General Fund and 50% by CDBG Fund. Hirli Intensity Drug TraffickinP Area (HIDTA) ap HIDTA • Accountant I is funded 75% by General Fund and 25% HIDTA. Fire Control Prevention and Emergency Medical Services (FCPEMSD) aq FCPEMSD • One Quality Assurance /Improvement/Compliance Supervisor added. Municipal Court Special Revenue Fund ar Municipal Ct Special Rev. • Upgrade a part-time Bailiff to full -time. • One Juvenile Case Manager added. Municipal Development District (MDD) Fund as MDD • One Parks Crewleader added. • One Parks Caretaker added. Baytown Nature Center Fund at Baytown Nature Center • Upgrade a part-time Naturalist to full -time. 262 6 6 1 3 1 1 1 -1 1 1 24 CITY OF BAYTOWN Grade Structure GRADE MIN MID MAX 110 $ 139,836 $ 174,792 $ 209,760 109 136,428 170,532 204,636 108 133,104 166,368 199,644 107 129,852 162,312 194,784 106 126,684 158,352 190,032 105 123,600 154,488 185,388 104 120,576 150,720 180,876 103 117,636 147,048 176,460 102 114,768 143,460 172,152 101 111,972 139,968 167,952 100 109,236 136,548 163,860 99 106,572 133,224 159,864 98 103,980 129,972 155,964 97 101,436 126,804 152,160 96 98,964 123,708 148,452 95 96,552 120,696 144,828 94 94,200 117,744 141,300 93 91,896 114,876 137,844 92 89,664 112,068 134,484 91 87,468 109,344 131,208 90 85,344 106,668 128,004 89 83,256 104,076 124,884 88 81,228 101,532 121,836 87 79,248 99,060 118,872 86 77,316 96,636 115,968 85 75,432 94,284 113,136 84 73,584 91,980 110,376 83 71,796 89,736 107,688 82 70,044 87,552 105,060 81 68,328 85,416 102,504 80 66,672 83,328 99,996 79 65,040 81,300 97,560 78 63,456 79,320 95,184 77 61,908 77,388 92,856 76 60,396 75,492 90,600 75 58,920 73,656 88,380 74 57,480 71,856 86,232 73 56,088 70,104 84,120 72 54,720 68,400 82,068 71 53,376 66,732 80,076 70 52,080 65,100 78,120 69 50,808 63,516 76,212 68 49,572 61,968 74,352 67 48,360 60,456 72,540 66 47,184 58,980 70,776 65 46,032 57,540 69,048 64 44,904 56,136 67,356 63 43,812 54,768 65,724 GRADE MIN MID MAX 62 $ 42,744 $ 53,424 $ 64,116 61 41,700 52,128 62,556 60 40,680 50,856 61,032 59 39,696 49,620 59,544 58 38,724 48,408 58,080 57 37,776 47,220 56,664 56 36,852 46,068 55,284 55 35,964 44,952 53,940 54 35,076 43,848 52,620 53 34,224 42,780 51,336 52 33,396 41,736 50,088 51 32,580 40,716 48,864 50 31,788 39,732 47,676 49 31,008 38,760 46,512 48 30,252 37,812 45,372 47 29,508 36,888 449268 46 28,788 35,988 43,188 45 28,092 35,112 42,132 44 27,408 34,260 41,112 43 26,736 33,420 40,104 42 27,720 32,604 37,500 41 27,036 31,812 36,588 40 26,376 31,032 35,688 39 25,740 30,276 34,824 38 25,104 29,544 33,972 37 24,492 28,824 33,144 36 23,904 28,116 32,340 35 23,316 27,432 31,548 34 22,752 26,760 30,780 33 22,188 26,112 30,024 32 21,648 25,476 29,292 31 21,120 24,852 28,584 30 20,604 24,240 27,876 29 20,100 23,652 27,204 28 19,620 23,076 26,544 27 19,140 22,512 25,896 26 18,672 21,960 25,260 25 18,216 21,432 24,648 24 17,772 20,904 24,048 23 17,340 20,400 23,460 22 16,920 19,896 22,884 21 16,500 19,416 22,320 20 16,104 18,936 21,780 19 15,708 18,480 21,252 18 15,324 18,024 20,736 17 14,952 17,592 20,220 16 14,580 17,160 19,728 15 14,232 16,740 19,248 14 13,884 16,332 18,780 13 13,548 15,936 18,324 * Grades 13 -42: minimum is calculated using 85% of midpoint. Maximum is calculated using 115% of midpoint. * Grades 43 -110: minimum is calculated using 80% of midpoint. Maximum is calculated using 120% of midpoint. 263 City of Baytown Certificate Pay FY2012 -13 Public Works Water Certificate A Water Certificate B Water Certificate C Wastewater Certificate A Wastewater Certificate B Wastewater Certificate C Tool Allowance Mechanics Mechanic Helper Police Intermediate Advanced Master FTO Pay Clothing Allowance Office assignments Fire Intermediate Advanced Master Clothing Allowance Chief & Asst. Chief Investigators HazMat Team member Non team member Assignment Pay Assistant Chief Lieutenant Battalion Chief Emergency Response Bilingual Incentive Pay - Emergency Respc (Fire, Police, EMS) Bilingual Incentive Pay - Court Interpreter 264 Monthly $120 $90 $60 $120 $90 $60 $75 $37.50 (added 20 10) $600 /yr $480 /yr $480 /yr $80 $145 $200 $50 $75 $125 $180 $100 $50 $100 $300 $300 $50 $100 Fire Salary Schedule FY2O13 Effective January 1, 2013 Auer completion of probationary period, Fire Fighter will move to Tier 1. Thereafter, Fire Fighter will move to next tier on their anniversary of completion of probation. Fire Fighter Equipment Officer Lieutenant Battalion Chief Assistant Chief Yr Yrs Annual salary 1 0 -6 mos 6 mos+ $ 45,739 2 2 $ 47,108 3 3 $ 48,524 4 2+ $ 49,977 5 $ 51,477 6 $ 53,024 7 $ 54,613 8 $ 56,253 9 $ 57,2L7j. Tier Yrs Annual Salar 1 2 0 -6 mos 6 mos+ $ 60,256 $ 63,872 * Cadet * Academy Tr * Probationary Annual salary does not include longevity or seniority pay and nothing in the annual salary column shall move with the employee when he/she steps up pursuant to 143.038(b). Annual Sala $ 38,650 $ 40,684 $ 40,684 265 Annual Tier Yrs !I Sala 1 0 $ 66,426 2 1 $ 69,083 3 2+ $ 72,538 * Cadet * Academy Tr * Probationary Annual salary does not include longevity or seniority pay and nothing in the annual salary column shall move with the employee when he/she steps up pursuant to 143.038(b). Annual Sala $ 38,650 $ 40,684 $ 40,684 265 Annual Annual Tier Yrs Sala 1 0 $ 76,165 2 1 $ 79,971 3 2+ $ 83,972 * Cadet * Academy Tr * Probationary Annual salary does not include longevity or seniority pay and nothing in the annual salary column shall move with the employee when he/she steps up pursuant to 143.038(b). Annual Sala $ 38,650 $ 40,684 $ 40,684 265 Annual Tier Yrs Sala 1 0 $ 86,491 2 1 $ 89,780 3 2+ $ 94,269 * Cadet * Academy Tr * Probationary Annual salary does not include longevity or seniority pay and nothing in the annual salary column shall move with the employee when he/she steps up pursuant to 143.038(b). Annual Sala $ 38,650 $ 40,684 $ 40,684 265 Police Officer Sergeant Lieutenant Assistant Chief 266 FY2013 Police Salary Effective January 2013 Years in rank Proposed Annual Salary Proposed Annual Salary 1 0 -2 Probationary 2 $44,400 1 $ 46,250 2 $ 47,869 3 $ 49,544 4 $ 51,278 5 $ 53,073 6 $ 54,930 7 $ 56,853 8 $ 58,843 9 $ 60,902 10+ $ 63,5 Tier Years in rank Proposed Annual Salary 1 0 -2 $ 66,122 2 3-4 $ 68,436 3 5+ $ 70,832 Tier Years in rank Proposed Annual Salary 1 0 -2 $ 73,445 2 3-4 $ 76,502 3 5+ $ 79, 560 JI Tier Years in rank Proposed Annual Salary 1 0 -2 $ 83,538 2 3-4 $ 84,677 3 5+ 1 $ 92, 607 STATISTICAL SECTION (Unaudited) The Statistical Section, lifted from the CAFR, presents multi -year data for expenditures, revenues, property tax levies and collections, property tax rates and valuations for overlapping governments, ratios of bonded debt, legal debt margin, overlapping debt, ratio of debt service to general expenditures, revenue bond coverage, property value /construction, principal taxpayers and miscellaneous statistics. 267 CITY OF BAYTOWN, ` E AS NET ASSETS BY COMPONENT Last Nine Fiscal Years (1) (Accrual Basis of Accounting) (1) The requirement for statistical data is ten years; only nine years are available at this time, (2) The City has retroactively recorded infrastructure assets. 268 2003 2004 2005 2006 Governmental Activities Invested in capital assets, net of related debt $ 34,834,842 $ 20,156,953 $ 34,834,842 $ 38,228,537 Restricted 17,520,023 23,360,974 17,520,023 18,434,239 Unrestricted 12,537,798 14,356,740 12,646,578 14,618,386 Total Governmental Activities Net Assets 64,892,663 57,874,667 65,001,443 71,281,162 Business -Type Activities Invested in capital assets, net of related debt 56,021,699 50,564,473 56,021,699 59,327,695 Restricted 5,026,131 4,444,749 5,026,131 6,104,941 Unrestricted 5,548,575 6,155,638 5,548,575 7,852,815 Total Business -Type Activities Net Assets 66,596,405 61,164,860 661596,405 73,285,451 Primary Government Invested in capital assets, net of related debt 90,856,541 70,721,426 90,856,541 97,556,232 Restricted 22,546,154 27,805,723 22$46,154 24,539,180 Unrestricted 18,086,373 20,512,378 18,195,153 22,471,201 Total Primary Government Net Assets $ 131,489,068 $ 119,039,527 $ 131,597,848 $ 144,566,613 (1) The requirement for statistical data is ten years; only nine years are available at this time, (2) The City has retroactively recorded infrastructure assets. 268 2007 2008 2009 2010 2011 6,681,082 6,375,954 6,461,098 7,584,718 5,405,286 $ 94,019,731 $ 94,051,443 $ 119,146,529 $ 128,029,500 $ 108,875,430 29,965,325 41,741,277 29,680,983 22,354,718 12,246,960 17,911,070 14,311,352 (3,124,300) (5,377,969) 3,199,280 141,896,126 150,104,072 145,703,212 145,006,249 124,321,670 61,231,067 71,163,579 76,775,912 81,095,248 111,514,790 6,681,082 6,375,954 6,461,098 7,584,718 5,405,286 14,139,670 17,860,378 18,406,182 17,058,527 17,254,937 82,051,819 95,399,911 101,643,192 105,738,493 134,175,013 155,250,798 165,215,022 195,922,441 209,124,748 220,390,220 36,646,407 48,117,231 36,142,081 29,939,436 17,652,246 32,050,740 32,171,730 15,281,882 11,680,558 20,454,217 $ 223,947,945 S 245,503,983 $ 247,346,404 $ 250,744,742 $ 258,496,683 269 CITY of BAY'TowN, 'TExAs CHANGES IN NET ASSETS Last Nine Fiscal Years (1) (Accrual Basis of Accounting) Expenses Governmental activities: General government Public safety Public works Public health Parks, recreation, and culture Interest and fiscal agent fees on long -term debt Total governmental activities expenses Business -type activities: Water and sewer Sanitation Bayland Island development Aquatics Storm water utility Total business -type activities expenses Total primary government expenses Program Revenues Governmental activities: Charges for services: General government Public safety Public works Public health Parks, recreation, and culture Operating grants and contributions Capital grants and contributions Total governmental activities program revenues Business -type activities: Charges for services: Water and sewer Sanitation Bayland Island development Aquatics Storm water Operating grants and contributions Capital grants and contributions Total business -type activities program revenues Total primary government program revenues 20014 2004 2005 2006 $ 10,475,982 $ 10,080,486 $ 11,605,263 $ 12,333,914 23,231,891 26,806,141 30,051,431 30,375,261 4,125,296 4,344,363 5,071,236 7,471,263 959,077 1,047,925 1,122,097 1,125,234 5,142,302 5,603,786 6,748,098 6,671,924 3,236,323 3,192,346 3,493,575 2,974,959 47,170,871 51,075,047 58,091,700 60,952,555 - 15,963,201 15,753,241 17,408,005 18,187,507 2,680,007 2,613,247 2,773,726 2,876,730 216,419 904,334 69,662 60,770 20,405 144,484 106,055 141,122 18,880,032 19,415,306 20,357,448 21,266,129 $ 66,050,903 $ 70,490,353 $ 78,449,148 $ 82,218,684 $ 7,146 $ 10,305 $ 88,874 S 121,468 3,408,126 3,267,291 3,206,990 2,899,453 741,833 663,852 601,465 866,055 183,186 184,048 177,502 405,424 302,770 142,341 209,187 278,666 2,864,045 6,858,117 5,605,951 5,904,790 - 2,924,571 3,639,831 1,434,147 7,507,106 14,050,525 13,529,800 11,910,003 17,531,132 3,011,581 76,781 6 19,066,095 3,083,364 39,993 180,362 1,315,02 - 219,578 21,934,520 22,589,392 29.441.626 36.639.917 21,35 5,121 23,042,411 3,144,372 2,994,578 42,660 41,154 376,321 477,563 1,415,066 1,183,218 26,333,540 27,738,924 39_R63340 39.648.927 Net (Expense)/Revenue Governmental activities (39,663,765) (37,024,522) (44,561,900) (49,042,552) Business -type activities 3,054,488 3,1741086 5,976,092 6,472,795 Total primary government net expense $ (36,609,277) $ (33,850,436) $ 38,585,808) $ (42,569,757) 270 2007 2008 2009 2010 2011 $ 10,563,503 $ 21,327,943 $ 34,694,738 $ 22,893,640 $ 23,768,225 28,649,012 29,838,903 35,863,793 38,814,830 38,294,806 5,950,837 6,538,034 7,248,788 8,605,802 8,982,131 1,202,475 1,806,566 2,461,251 2,894,089 2,730,527 6,341,240 6,791,904 7,781,634 8,689,530 8,588,907 2,905,717 2,813,437 3,243,597 2,894,723 2,888,909 55,612,784 69,116,787 91,293,801 84,792,614 85,253,505 19,746,886 22,144,119 25,510,584 28,893,005 29,453,795 3,274,139 3,596,913 3,832,013 4,340,682 4,400,433 65,858 60,105 44,307 84,280 96,401 - - - - 1,504,850 197,558 199,677 380,125 463,602 410,723 23,284,441 26,000,814 29,767,029 331781,569 35,866,202 $ 78,897,225 $ 95,117,601 $ 121,060,830 $ 118,574,183 $ 121,119,707 $ 132,747 $ 156,740 $ 137,321 $ 145,936 $ 151,742 3,168,682 3,741,394 3,277,872 3,483,521 3,622,132 946,473 1,117,539 979,087 1,040,514 1,081,917 443,070 523,151 458,338 487,094 506,476 304,541 359,585 315,036 334,801 348,123 2,360,977 8,556,359 13,202,642 9,181,350 8,451,134 109,215 4,252,180 233,993 - 53,643 7,465,705 18,706,948 18,604,289 14,673,216 14,215,167 24,119,344 26,500,708 29,054,280 32,602,743 36,025,403 3,182,861 3,320,233 3,396,485 3,767,543 4,546,742 44,166 49,499 4,509 3,005 17,302 - - - - 1,725,900 505,372 509,091 506,359 511,404 641,826 21,847 4,241 125,683 - - 1,749,002 2,623,031 1,120,920 839,464 4,834,355 291622,592 331006,803 34,208,236 37,724,159 47791,528 37,088,297 51,713,751 52,812,525 52,397,375 62,006,695 (48,147,079) (50,409,839) (72,689,512) (70,119,398) (71,038,338) 6,338,151 7,005,989 4,441,207 3,942,590 11,925,326 $ (41,808,928) $ (43,403,850 $ (68,248,305) $ (66,176,808) S (59,113,012) 271 CITY OF BAYTowN, "T`ExAS CHANGES 17V NET ASSETS (Continued) Last Nine Fiscal Years (1) (Accrual Basis of Accounting) Business -type activities: 2004 2005 2006 $ 14,765,399 8,590,520 3,148,964 16,398,899 1,037,717 1,591,189 1,229,787 46,762,475 S 15,344,175 9,724,993 3,196,447 16,870,355 1,581,491 2,720,882 1,519,299 50,957,642 $ 16,065,176 10,439,285 4,227,213 17,275,592 2,659,933 2,366,908 2,288,164 55,322,271 Investment earnings 2003 General Revenues and Other Changes in 910,808 Net Assets Miscellaneous Governmental activities: 251,496 Taxes: 318,974 Property taxes $ 15,964,132 Sales and hotaYmotel taxes 11,381,200 Franchise taxes 3,107,324 Industrial district payments 16,186,363 Investment earnings 11019,006 Miscellaneous income 829,930 Transfers, net 1,059,536 Total governmental activities 49,547,491 Business -type activities: 2004 2005 2006 $ 14,765,399 8,590,520 3,148,964 16,398,899 1,037,717 1,591,189 1,229,787 46,762,475 S 15,344,175 9,724,993 3,196,447 16,870,355 1,581,491 2,720,882 1,519,299 50,957,642 $ 16,065,176 10,439,285 4,227,213 17,275,592 2,659,933 2,366,908 2,288,164 55,322,271 Investment earnings 242,027 248,542 910,808 2,185,441 Miscellaneous 14,761 251,496 63,944 318,974 Transfers, net (1,059,536) i1,229,787� (1,519,299) (2,288,164) Total business -type activities (802,748) (729,749) (544,547) 216,251 Total primary government 48,744,743 46,032,726 50,413,095 55,538,522 Change in Net Assets Governmental activities 9,883,726 9,737,953 6,395,742 6,279,719 Business -type activities 2,251,740 2,444,337 5,431,545 6,689,046 Total primary government changes in net assets $ 12,135,466 $ 12,182,290 $ 11,827,287 12,968,765 (1) The requirement for statistical data is ten years; only nine years are available at this time. 272 2007 2008 2009 2010 7,011 $ 16,976,846 $ 18,447,192 $ 20,864,156 $ 20,531,721 $ 18,470,910 14,011,632 14,659,564 16,185,851 14,948,919 15, 576,815 3,846,484 3,911,211 4,265,055 3,485,310 3,994,547 18,400,449 19,241,209 21,129,127 23,026,843 25,496,842 3,103,114 2,321,652 962,771 434,687 431,038 1,401,417 1,677,695 2,481,973 1,978,083 2,472,446 2,497,957 2,498,087 2,399,719 2,902,580 (16,088,839) 60,237,899 62,756,610 68,288,652 67,308,143 50,353,759 3,696,015 2,702,036 870,575 339,306 422,355 1,230,159 2,377,028 3,331,218 2,948,592 - (2,497,957) (2,498,087) (2,399,719) (2,902,580) 16,088,839 2,428,217 20580,977 1,802,074 385,318 16,511,194 62,666,116 65,337,587 70,090,726 67,693,461 66,864,953 12,090,820 12,346,771 (4,400,860) (2,811,255) (20,684,579) 8,766,368 9,586,966 6,243,281 4,327,908 28,436,520 $ 20,857,188 $ 21,933,737 $ 1 2842,421 $ 1,S16,653 $ 7L751,941 273 CITY OF BAYTOVVN, TEXAS TAX REVENUES BYSOURCE, GOVERNMENTAL ACTIVITIES Last Nine Fiscal Years (1) (Accrual Basis of Accounting) Function 2003 2004 2005 2006 Property taxes $ 15,964,132 $ 14,765,399 $ 15,344,175 S 16,065,176 Sales and hotel/motel taxes 11,381,200 8,590,520 9,724,993 10,439,285 Franchise taxes 3,107,324 3,148,964 3,196,447 4,227,213 Industrial in- lieu -of -taxes 16,186,363 16,398,899 16,870,355 17,275,592 $ 46,639,019 $ 42,903,782 $ 45,135,970 $ 481007,266 (1) The requirement for statistical data is ten years; only nine years are available at this time. 274 2007 2008 2009 2010 2011 $ 16,976,846 $ 18,447,192 $ 20,864,156 $ 20,531,721 $ 18,470,910 14,011,632 14,659,564 16,185,851 14,948,919 15,576,815 3,846,484 3,911,211 4,265,055 3,485,310 3,994,547 18,400,449 19,241,209 21,129,127 23,026,843 25,496,842 $ 53,235,411 $ 56,259,176 $ 62,444,189 $ 61,992793 $ 63,539,114 275 CxTY OF BAYTOWN, TExAs FUND BALANCES, GOVERAIMENTAL FUNDS Last Nine Years (1) (Modified Accrual Basis of Accounting) General fund: Nonspendable Assigned for encumbrances Unassigned Total general fund All other governmental funds: Nonspendable and restricted Assigned for encumbrances Unassigned, reported in special revenue funds Total all other governmental funds 2003 2004 2005 2006 $ 456,998 $ 447,592 $ 959,335 $ 393,500 12,751,496 14,610,024 14,680,301 16,065,063 13,208,494 15,057,616 15,639,636 16,458,563 36,928,003 33,620,223 33,518,414 32,467,767 $ 36,928,003 1 33,620,223 $ 33,518,414 $ 32,467,767 (1) 'lice requirement for statistical data is ton years; only nine years are available at this time, 276 2007 2008 2009 2010 2011 $ 14,017 $ 4,641 $ 936 $ 169,624 $ 2,235 574,892 430,598 845,049 406,090 - 19,159,499 15,412,979 15,834,104 17,448,174 19,387,708 19,748,408 15,848,218 16,680,089 18,023,888 19,389,943 25,387,742 40,791,439 21,259,652 17,986,451 13,583,076 4,118,823 1,063,866 10,128,717 6,325,354 11,774,535 - - (4,484,253) (705,793) (2,144,485) $ 29,506,565 $ 41,855,305 $ 26,904,116 $ 23,606,012 $ 23,213,126 277 CITY of BAYrowN, TrxAs CHANGES IN FUND BALANCE, GOVERNMENTAL FUNDS Last Nine Years (1) (Modified Accrual Basis of Accounting) Expenditures General government 9,356,385 Fiscal Year 10,776,015 12,008,362 Public safety 2003 2004 2005 2006 Revenues 3,366,843 3,669,045 4,134,898 6,750,873 Taxes $ 44,152,400 $ 43,084,160 S 45,085,265 $ 47,867,459 Licenses and permits 817,955 736,011 691,096 1,004,601 Charges for services 1,890,039 1,803,409 1,857,755 1,657,473 Fines and forfeitures 1,935,067 2,420,334 3,025,647 2,590,884 Intergovernmental 2,864,045 8,443,576 6,365,752 6,565,100 Investment earnings 954,781 983,429 1,514,693 2,548,099 Other revenues 829,930 899,271 1,430,402 1,575,506 Total expenditures Total revenues 53,444,217 58,370,190 59,970,610 63,809,122 Expenditures General government 9,356,385 9,746,817 10,776,015 12,008,362 Public safety 20,995,575 25,110,836 26,873,652 28,922,600 Public works 3,366,843 3,669,045 4,134,898 6,750,873 Public health 909,370 990,130 958,435 1,107,306 Parks, recreation, and culture 4,698,023 4,779,648 5,325,058 5,853,608 Capital outlay 5,093,886 11,846,112 8,133,822 8,730,301 Debt service; Principal 4,385,000 6,830,000 7,185,000 4,995,000 Interest 3,236,323 3,192,346 2,976,287 2,939,710 Issuance costs - 185,192 49,458 Total expenditures 52,041,405 66,164,934 66,548,359 71,357,218 Excess of revenues over (under) expenditures 1,402,812 (7,794,744) (6,577,749) (7,548,096) Other Financing Sources (Uses) Transfers in 5,232,972 6,604,361 7,069,722 5,140,378 Transfers out (4,241,987) (50505,748) (5,739,150) (3,040,941) Debt issued 7,355,000 4,705,000 12,800,000 5,215,000 Premium on refunded bonds - - 5,743 - Premium on bonds - - 1,164 1,939 Payment to refunded bond escrow agent - - (7,701,773 - Total other financing sources (uses) 8,345,985 5,803,613 6,435,706 7,316,376 Net change in fund balances $ 9,748,797 $ (1,991,131) $ (142,043) $ (231,720) Debt service as a percentage of noncapital expenditures 16.23 %u 18.45% 17.40% 12.67% (1) The requirement for statistical data is ten years; only nine years are available at this time. 278 2007 2008 Fiscal Year 2009 2010 2011 $ 53,035,426 $ 56,142,813 $ 61,987,534 $ 61,847,746 $ 63,803,207 1,103,462 1,266,293 1,066,981 1,196,580 923,871 1,841,588 2,031,882 2,014,938 694,539 1,951,435 2,050,463 2,600,234 2,085,735 3,600,747 2,835,084 2,470,192 8,601,399 13,436,635 9,181,350 8,504,777 2,929,591 2,180,999 899,362 412,651 413,708 1,401,417 1,677,695 2,481,973 1,978,083 2,472,446 64,832,139 74,501,315 83,973,158 78,911,696 80,904,528 12,177,560 19,168,075 27,823,804 19,864,495 16,305,601 26,601,574 28,448,789 31,091,963 32,695,166 33,030,194 3,648,853 6,297,505 4,265,955 5,524,041 7,620,588 1,187,748 1,745,951 1,816,595 2,093,632 2,025,190 5,934,613 6,073,295 6,341,923 6,892,095 6,797,043 10,768,555 11,573,473 24,603,366 18,874,965 21,213,893 5,235,000 6,036,221 5,985,256 6,534,952 7,179,657 2,947,291 2,654,380 3,325,192 2,851,170 2,803,734 29,500 73,749 88,555 211,222 252,760 68,530,694 82,071,438 105,342,609 95,541,738 97,228,660 (3,698,555) (7,570,123) (21,369,451) (16,630,042) (16,324,132) 4,505,705 9,902,966 4,499,671 8,631,417 5,838,266 (2,103,614) (7,483,207) (2,879,831) (5,911,765) (6,384,844) 1,625,106 12,890,000 5,630,293 17,933,100 22,390,000 - - - 107,342 766,072 • - - (8,069,794) (5,312,193) 4,027,197 15,309,759 7,250,133 12,690,300 17,297,301 $ 328,642 $ 7,739,636 $ 14,119,318 $ 3,939,742 $ 973,169 14.17% 13.37% 11,10% 12.49% 10.75% 279 CiTy OF BAYTOWN 9 `T`ExAS TAX REVENUES BYSOURCE, GOVERNMENTAL ACTIVITIES Last Ten Fiscal Years (Modified Accrual Basis of Accounting) Function 2002 2003 2004 2005 Property taxes $ 139232,784 S 13,477,513 $ 14,565,414 $ 15,293,470 Sales and hotel taxes 10,966,587 11,381,200 8,590,520 9,724,993 Franchise taxes 3,332,758 3,107,324 3,148,964 3,1963,447 Industrial in- lieu -of -taxes 15,526,986 16,186,363 16,398,899 16,870,355 $ 43,059,115 $ 44,152,400 $ 42 703,797 $ 45,085,265 280 2006 2007 2008 2009 2010 2011 $ 15,925,369 $ 16,776,861 $ 18,330,829 $ 20,407,501 $ 20,386,674 $ 18,735,003 10,439,285 14,011,632 14,659,564 16,185,851 14,948,919 15,576,815 4,227,213 3,846,484 3,911,211 4,265,055 3,485,310 3,994,547 17,275,592 18,400,449 19,241,209 21,129,127 23,026,843 25,496,842 $ 47,867,459 $ 53,035,426 $ 56,142,813 $ 610987,534 $ 61,847,746 $ 63,803,207 281 CITY OF' BAYTQvvN, TExAS ASSESSED VALUE AND ESTIMATED ACTUAL VALUE OF TAXABLE PROPERTY Last Ten Fiscal Years Taxable value $ 1,796,088,449 $ 1,855,753,110 S 1,976,644,620 $ 2,072,139,580 Taxable value as a percentage of assessed value 81.2% 80.3% 80.0% 80.0°x6 Total tax rate 0.73703 0.73703 0.73703 0.73703 (1) Assessed valuations are considered to be 100 percent of actual valuations. 282 2002 2003 2004 2005 Real assessed value $ 1,818,818,750 $ 1,899,278,900 $ 2,032,610,900 $ 2,127,989,730 Personal assessed value 392,130,449 410,668,650 4391237,770 460,761,590 Total assessed value (1) 2,2I0,949,199 2,309,947,550 2,471,848,670 2,588,751,320 Less: real property exemptions (414,860,750) (454,194,440) (495,204,050) (516,611,740) Taxable value $ 1,796,088,449 $ 1,855,753,110 S 1,976,644,620 $ 2,072,139,580 Taxable value as a percentage of assessed value 81.2% 80.3% 80.0% 80.0°x6 Total tax rate 0.73703 0.73703 0.73703 0.73703 (1) Assessed valuations are considered to be 100 percent of actual valuations. 282 2006 2007 2008 2009 2010 2011 $ 2,382,435,518 S 2,661,656,747 $ 2,577,257,056 $ 3,113,666,103 $ 3,065,166,229 S 3,015,384,493 536,062,697 549,496,484 471,658,764 546,159,699 555,950,392 350,698,140 2,918,498,215 3,211,153,231 3,048,915,820 3,659,825,802 3,621,116,621 3,366,082,633 (785,578,290) (910,929,124) (577,912,543) (967,105,346) (972,555,660) (924,359,699) 32,919,925 S 2,300,224,107 2,692,720,456 !$ 2,441,722,934 S 2,471,003,277 $ 2,648,560,961 $ 73.1% 71.6% 0.73703 0.73703 81.0% 73.6% 0.73703 0.78703 73.1% 72.5% 0.78703 0.78703 283 CITY OF BAYTOWN, 'TEXAS PROPERTY TAX RATES - DIRECT AND OVERLAPPING GOVERNMENTS Last Ten Years City of Baytown by fund General fund Debt service fund Total Harris County Harris County Flood Control District Port of Houston Authority Harris County Hospital District Harris County Dept. of Education Goose Creek ISD Lee Junior College District Total DIrect and Overlapping Rates Tax rates per $100 of assessed valuation Source: Harris County Appraisal District 284 2002 2003 2004 2005 $ 0.45700 S 0.45700 $ 0.45700 $ 0.45700 0.28003 0.28003 0.28003 0.28003 $ 0.73703 $ 0.737.03 $ 0.73703 $ 0.73703 0.38390 0.38810 0.38800 0.39986 0.04760 0.04170 0.04170 0.03322 0.01830 0.01990 0.02000 0.01474 0.19020 0.19020 0.19020 0.19216 0.00629 0.00629 0.00629 0.00629 1.70437 1.68371 1.68371 1.68371 0.20841 0.20841 0.20841 0.20841 $ 3.29610 $ 3.27534 $ 3.27534 $ 3.27542 2006 2007 2008 2009 2010 2011 $ 0.45700 $ 0.45700 $ 0.45700 $ 0.45700 $ 0,45700 $ 0.45700 0.28003 0.28003 0,28003 0.33003 0,33003 0.33003 $ 0.73703 $ 0.73703 $ 0.73703 $ 0.78703 $ 0.78703 $ 0.78703 0.40239 0.40240 0.39239 0.38923 0.39224 0.38805 0.03241 0.03241 0.03106 0.03086 0.02922 0.02923 0.01302 0.01302 0.01437 0.01773 0.01636 0.02054 0.19216 0.19216 0.19216 0.19216 0.01926 0.19216 0.00629 0.00629 0.00585 0.00584 0.00605 0.00658 1.72750 1.59562 1.30196 1.28213 1.28213 1.30213 0.20678 0.20228 0.20678 0.20588 0.22120 0.25200 $ 3.31758 $ 3.18121 $ 2.88160 $ 2.91086 $ 2.75349 $ 2.97772 285 BAYTOWN S 286 CI'T'Y OF BAY`T'OWN, 'T`zxAs PRINCIPAL PROPERTY TAXPAYERS Current Year and Nine Years Ago Source: Goose Creek ISD Tax Office *A significant portion of Exon Mobile Corporation's properly was disannexed in fiscal year 2010 and the tax revenue the City receives on such property is now accounted as industrial district agreement revenue, not property tax revenue. 287 2011 2002 % Of % of Taxable Taxable Taxable Taxable Assessed Assessed Assessed Assessed Property Taxpayer Value Rank Value Value Rank Value LCY Elastomers LP $ 23,235,333 1 0.95% $ - n/a n/a Wal -Mart 19,596,962 2 0.80% - n/a n/a Foothills Texas Inc. 19,043,635 3 0.78% - n/a n/a Rollingbrook Apts. LP 15,422,765 4 0.63% - n/a Iva Camden Property Trust 14,245,608 5 0.58% - n/a n/a Comcast of Houston LLC 14,036,380 6 0.57% 25,715,051 4 1.43% Verizon Southwest 12,849,507 7 0.53% - n/a n/a TPC Group Inc. 11,182,165 8 0.46% 23,316,510 7 1.30% CenterPoint Energy Inc. 10,917,900 9 0.45% - n/a n/a Lowes Home Center 10,646,012 10 0.44% - n/a ii/a Exxon Mobil Corp. - n/a n/a 243,996,985 1 13.58% Reliant Energy Company n/a n/a 66,372,536 2 3.70% Bayer Corporation - n/a n/a 55,130,470 3 3.07% Baytown Medical Center - n/a n/a 24,023,823 5 1.34% Memorial NW Pavillion LTD - n/a n/a 23,566,801 6 1.31% Car Son Bay LP - n/a n/a 20,525,303 8 1.14% TEK Investments - n/a n/a 18,366,099 9 1.02% Enichem Elastomers - n/a n/a 18,102,910 10 1.01% Subtotal 151,176,267 6.19% 519,116,488 28.90% Other Taxpayers 2,290,546,667 93.81% 1,276,971,961 71.10% Total $ 2,441,722,934 100.00% $ 1,796,088,449 100.00% Source: Goose Creek ISD Tax Office *A significant portion of Exon Mobile Corporation's properly was disannexed in fiscal year 2010 and the tax revenue the City receives on such property is now accounted as industrial district agreement revenue, not property tax revenue. 287 CITY OF BAYTowN, TEXAS PROPERTY TAX LEYIES AND COLLECTIONS Last Ten Years Tax levy Current tax collected Percent of current tax collections Delinquent tax collections Total tax collections Total collections as a percentage of current levy Outstanding delinquent taxes Outstanding delinquent taxes as percentage of current levy 288 2002 2003 2004 2005 $ 13,237,711 $ 13,677,457 $ 14,568,464 $ 15,272,290 $ 12,570,268 $ 13,017,092 $ 13,938,784 $ 14,623,305 94.96% 95.17% 95.68% 95.75% $ 406,716 $ 606,319 $ 380,339 $ 418,706 $ 12,976,984 $ 13,623,411 $ 14,319,123 $ 15,042,011 98.03% 99.60% 98.29% 98.49% $ 1,592,896 $ 12.03% 1,635,384 $ 1,822,131 $ 1,961,395 11.96% 12.51% 12.84% 2006 2007 2008 2009 2010 2011 $ 15,720,260 $ 16,953,342 $ 18,107,174 $ 20,687,000 $ 20,578,993 $ 18,723,249 $ 15,156,541 $ I5,933,127 $ 17,333,357 $ 19,456,285 $ 19,434,196 $ 17,972,214 96.41% 93.98% 95.73% 94.05% 94.44% 95.99% $ 478,924 $ 522,591 $ 632,798 $ 741,387 $ 602,590 $ 383,180 $ 15,635,465 $ 16,455,718 $ 17,966,155 $ 20,197,672 $ 201036,786 $ 18,355,394 99.46% 97.06% 99.22% 97.63% 97.37% 98.04% $ 2,138,197 $ 2,152,119 $ 2,252,122 $ 3,371,123 $ 3,643,170 $ 3,487,090 13.60% 12.69% 12.44% 16.30% 17.70% 18.62% 289 CITY OF BAYTOWN, 'TExAs .RATIOS OF OUTSTANDING DEBT BY TYPE Last Nine Years (1) Governmental activities: General obligation bonds Certificates of obligation Alternative minimum tax bonds Less: deferred on refunding Business -type activities: Revenue bonds Certificates of obligation Less: deferred on refunding Total Primary Government Percentage of personal income 2003 $ 46,140,000 $ 17,865,000 2,775,000 2004 2005 2006 45,520,000 $ 49,700,000 $ 51,560,000 16,615,000 10,880,000 9,515,000 2,520,000 2,255,000 11980,000 (259,866) (240,583) 19,120,000 17,455,000 15,715,000 13,910,000 19,270,000 30,460,000 42,600,000 32,165,000 (453,444 ) (422,864) (440,652) (406,402) $ 104,716,556 S 112,147,136 S 120,449,482 $ 108,483,0I5 4.2% 4.9% 5.0% 5.3% Per capita $ 1,521 $ 1,610 $ 1,708 $ 1,520 Note: Details regarding the City's outstanding debt can be found in the notes to the financial statements. (1) The requirement for statistical data is ten years; only nine years are available at this time. 290 2007 $ 48,045,000 $ 9,085,000 1,690,000 (231,203) 2008 2009 44,145,000 $ 39,830,000 $ 20,400,000 21,475,000 1,385,000 1,065,000 (206,089) (188,842) 2010 2011 40,078,100 $ 51,526,800 25,115,000 24,095,000 725,000 375,000 (210,387) (1 65,929) 12,025,000 10,050,000 7,985,000 11,431,900 8,268,200 83,270,000 109,610,000 105,165,000 94,820,000 87,030,000 (372,152) (337,808) (303,558) (31,958) (28,160) $ 153,511,645 $ 185,046,103 $ 175,027,600 $ 171,927,655 $ 171,100,911 8.0% 9.8% 11.6% 10.9% 11.1% $ 2,126 $ 2,502 $ 2,339 S 2,270 $ 2,365 291 CITY OF BAYTOwN, ` ExAS RATIO OF GENERAL BONDED DEBT OUTSTANDING Last Ten Years Net Taxable Assessed Value All property Net Bonded Debt Gross bonded debt Loss debt service funds Total Net Bonded Debt Ratio of Net Bonded Debt to Assessed Value Population Net Bonded Debt per Capita 292 2002 2003 2004 2005 $ 1,796,088,449 $ 1,855,753,110 $ 1,976,644,620 $ 2,072,139,580 63,810,000 66,780,000 64,655,000 62,835,000 2,594,992 3,022,470 2,273,296 1,673,675 $ 61,215,008 $ 63,757,530 $ 62,381,704 $ 61,161,325 3.41% 3.44% 3.16% 2.95% 68,034 68,850 69,676 70,512 $ 900 $ 926 $ 895 $ 867 2006 2007 2008 2009 2010 2011 $ 2,132,919,925 $ 2,273,778,410 $ 2,471,003,277 $ 2,692,720,456 $ 2,648,560,961 $ 2,441,722,934 63,055,000 58,820,000 65,930,000 62,370,000 65,918,100 75,996,800 1,489,010 922,394. 596,117 786,092 488,131 292,736 $ 61,565,990 $ 57,897,606 S 65,333,883 $ 61,583,908 $ 65,429,969 $ 75,704,064 2.89% 2.55% 2.64% 2.29% 2.47% 3.10% 71,358 72,215 73,959 74,845 75,743 72,339 $ 863 $ 802 S 883 $ 823 $ 864 $ 1,047 293 BAYTOWN S 294 CITY OF BAYTowN, TEXAS DIRECT AND OVERLAPPING GO VEMMENTAL ACTIVITIES DEBT For the Year Ended September 30, 2011 Source: Hands County Estimated Share of Overlapping Debt $ 37,117,100 96,865,858 7,737,312 747,623 142,467,893 75,704,064 S 218,171,957 (1) Estimated percentage applicable obtained from Municipal Advisory Council of Texas. The percentage of overlapping debt applicable is estimated using taxable assessed property values. Applicable percentages were estimated by determining the portion of the City's taxable assessed value that is within the City`s boundaries and dividing it by the City's total taxable assessed value. (2) The City of Baytown is located within two counties. A resident would either live in Harris County or Chambers County, not both. 295 Net Bonded Estimated Debt Percentage Governmental Unit Outstanding Applicable (1) Debt repaid with property taxes Harris County (2) $ 2,922,606,326 .1.27% Goose Creek ISD 333,790,000 29.02% Lee Junior College District 25,860,000 29.92% Chambers, County (2) 6,005,000 12.45% Subtotal, overlapping debt 3,288,261,326 City direct debt 75,704,064 100% Total Direct and Overlapping Debt Source: Hands County Estimated Share of Overlapping Debt $ 37,117,100 96,865,858 7,737,312 747,623 142,467,893 75,704,064 S 218,171,957 (1) Estimated percentage applicable obtained from Municipal Advisory Council of Texas. The percentage of overlapping debt applicable is estimated using taxable assessed property values. Applicable percentages were estimated by determining the portion of the City's taxable assessed value that is within the City`s boundaries and dividing it by the City's total taxable assessed value. (2) The City of Baytown is located within two counties. A resident would either live in Harris County or Chambers County, not both. 295 CYTY of BAYTowN, TmcAs LEGAL DEBT MA R GIN INFORMA TION Last Nine Fiscal Years (1) Debt limit Total net debt applicable to limit Legal Debt Margin Total net debt applicable to the limit as a percentage of debt limit 2005 2006 $ 185,575,311 $ 197,664,462 $ 207,213,958 $ 213,291,993 63,757,530 62,381,704 61,161,325 61,565,990 $ 121,817,781 1 $ 135,282,758 $ 146,052,633 $ 151,726,003 34.36% 31.56% 29.52% 28.86% Legal Debt Margin Calculation for Fiscal Year 2011 Assessed value $ 2,441,722,934 Debt limit (10% of assessed value) (2) 244,172,293 (1) The requirement for statistical data is ten years; only nine years are available at this time. (2) The City's Home Rule Charter limits all bonded debt to no more than ten percent of the assessed valuation. 296 2007 2008 2009 2010 2011 $ 227,377,841 $ 247,100,328 $ 269,272,046 $ 264,856,096 $ 244,172,293 57,897,606 65,333,883 61,583,908 65,918,100 75,996,800 $ 169,480,235 $ 181,766 445 $ 207,688,138 $ 198,937,996 $ 168,175,493 25.46% 26,44% 22.87% 24.89% 31.12% 297 CiTy of BAYTOwN, TmxAs PLEDGED REVENUE COVERAGE (WATER AND ,SEWER FUND) Last Ten Years Debt Service Requirements (3) Principal $ 1,395,000 $ 2002 2003 2004 2005 Gross Revenues (1) $ 16,894,142 $ 17,653,799 $ 19,254,778 $ 22,102,730 Operating Expenses (2) 11,057,186 11,085,708 11,387,663 12,195,906 Net Revenues Available for Debt Service $ 51836,956 $ 6,568,091 $ 7,867,115 $ 9,906,824 Debt Service Requirements (3) Principal $ 1,395,000 $ 2,490,000 $ 2,455,000 $ 2,970,000 Interest 1,569,136 2,146,859 1,719,623 2,340,842 Total $ 2,964,136 $ 4,636 859 $ 4,1741623 S 5,310,842 Coverage 1.97 1.42 1.88 1.87 (1) Total revenues including interest, excluding tap fees (2) Total operating expenses less depreciation (3) Includes revenue bonds only 298 2006 2007 2008 2009 2010 2011 $ 25,032,317 $ 28,764,540 $ 26,269,326 $ 28,951,379 $ 30,793,030 $ 33,434,357 12,762,643 19,617,174 14,379,665 16,760,578 18,838,982 20,866,590 $ 12,269,674 $ 9, ] 47,366 $ 11,889,661 $ 12,190,801 $ 11,954,048 $ 12,567,767 $ 3,510,000 $ 4,440,000 $ 5,135,000 $ 6,510,000 $ 3,163,700 $ 2,617,300 2,681,200 3,749,409 4,707,217 4,733,526 4,198,917 4,025,737 $ 6,191,200 $ 8,189,409 $ 9,842,217 $ 11,243,526 $ 7,362,617 $ 6,643,037 1.98 1.12 1.21 1.08 1.62 1.89 299 Ci't'y of BAYTOwN, TrXAs DEMOGRAPHIC AND ECONOMIC STA TISTICS Last Ten Fiscal Years 2002 2003 2004 2005 Population (1) 68,034 68,850 69,676 70,512 Personal income $2,378,536,674 $2,469,787,200 $2,309,201,992 $2,388,452,976 Per capita personal income (2) $ 34,961 $ 35,872 $ 33,142 $ 33,873 Median age (3) 30.6 30.9 30.6 30.6 Education level in years of schooling (3) 14.8 14.8 14.8 14.8 School enrollment (4) 18,075 19,085 19,347 20,161 Unemployment rate (5) 6.60% 7.30% 7.28% 7.40% Data sources: (1) Years 2002 -2009 City of Baytown Planning Department projection. Years 2010 and 2011 - 2010 Census. (2) City of Baytown's per capita personal income in Houston- Sugarland- Baytown MSA figures for years 2001 to 2008. Years 2009 4o 2011 - American FactFinder. (3) Wikipedia - Baytown, Texas (4) Goose Creek Consolidated Independent School District (5) Texas Workforce Commission 300 2006 2007 2008 2009 2010 2011 71,358 72,215 73,959 74,845 75,743 72,339 $2,044,906,206 $1,923,952,030 $1,887,655,557 $1,513,740,125 $1,575,984,601 $ I,546,318,464 $ 28,657 $ 26,642 $ 25,523 $ 20,225 S 20,807 $ 21,376 35.0 30.9 31.0 31.0 31.0 31.0 14.8 14.8 14.8 14.8 14.8 14.8 20,224 20,352 20,697 20,839 21,136 21,516 6.30% 5.80% 7.40% 11.50% 11.00% 11.60% 301 BAYTOWN S 302 CITY OF BAY'T'OWN, TExAs PRINCIPAL EMPLOYERS Current Fiscal Year and Nine Years Ago Source: Baytown Chamber of Commerce as of December 2011, City of Baytown and Lee College. 303 2011 2002 Percentage Percentage of Total City of Total City Employer Employees Rank Employment Employees Rank Employment Exxon Mobil - Baytown Complex 3,785 1 12.71% 3,515 1 4,16% Goose Creek Consolidated ISD 2,928 2 9.83% 2,250 2 6.45% San Jacinto Methodist Hospital 1,621 3 5.44% 1,400 4 4.01% Bayer Corporation 967 4 3.25% 1,650 3 4.73% City of Baytown 743 5 2.50% 638 6 1.83% Chevron Phillips Chemical Company 637 6 2.14% 650 5 n/a Wal -Mart Distribution Center 550 7 1.85% n/a n/a n/a Lee College 355 8 1.19% 385 7 1,12% Home Depot Distribution Center 319 9 1.07% n/a n/a nla TMK 1PSC0 215 10 0.72% n/a n/a n/a Total 12,120 40.71% 12,553 28.21% Source: Baytown Chamber of Commerce as of December 2011, City of Baytown and Lee College. 303 CITY of BAYTowN, 'TExAs FULL -TIME EQUIVALENT CITYEMPLOYEES BY FUNCTION /PROGRAM Last Ten Fiscal Years Enterprise Fund: Water and sewer 2002 2003 2004 2005 General Fund: 12.0 12.0 11.5 11.5 General government 74.3 73.5 71.6 76.6 Public safety 12.0 12.0 12.0 12.0 Police 124.2 124.2 123.7 126.5 Officers 117.0 117.0 117.0 117.0 Civilians 56.0 55.0 54.0 54.0 Fire 2.0 4.0 3.0 3.0 Firefighters and officers 85.0 84.5 84.5 84.5 Civilians 6.0 6.0 6.0 6.0 Other public safety 42.0 42.0 42.0 43.0 Public works 47.3 47.8 47.3 46.5 Public Health 9.0 8.2 8.2 8.2 Parks, recreation, and culture 56.0 56.0 55.0 55.0 General Fund Total 492.6 490.0 485.6 490.8 Hotel/Motel Fund - - - - Enterprise Fund: Water and sewer 99.2 99.2 99.2 101.0 Sanitation 12.0 12.0 11.5 11.5 Storm water utility 1.0 1.0 1.0 2.0 Internal service 12.0 12.0 12.0 12.0 Enterprise Fund Total 124.2 124.2 123.7 126.5 Program Funds: Emergency management 1.0 1.5 1.5 1.5 Capital projects 0.5 0.5 - - Community development block grant 12.25 13.1 12.0 12.0 Harris County organized crime and narcotics task force 15.25 17.0 18.0 18.0 Organized crime unit transitional - - - - High intensity drug trafficking area 0.25 0.25 0.25 1.25 Miscellaneous police 2.0 4.0 3.0 3.0 Crime control and prevention district - - - - Fire control, prevention and emergency medical services district - - - - Municipal court special revenue 1.0 1.0 1.0 1.0 Wetlands education and recreation center 1.0 1.0 1.0 1.0 Capital improvement program 1.0 1.0 2.0 2.0 CIPF -water and sewer - - - 1.0 Odd trust and agency - - - 1.0 Workers' compensation - - - - Program Fonds Total 3725 39.3 38.8 41.8 Total 651.0 653.5 648.0 659.0 304 2006 2007 2008 2009 20I0 2011 77.5 79.5 82.7 87.7 91.4 91.4 124.0 124.0 129.0 129.0 129.0 129.0 54.0 57.0 52.0 52.0 51.0 51.0 90.5 90.5 90.5 101.0 101.0 106.0 6.0 6.0 6.0 6.0 6.0 6.0 45.0 45.0 47.0 50.0 50.0 50.0 46.5 49.5 50.5 50.5 49.5 49.5 9.2 12.8 24.0 23.0 23.0 23.0 55.0 67.0 60.0 64.0 65.0 65.0 507.7 531.3 541.7 563.2 565.9 570.9 - 0.0 0.0 0.5 0.0 0.0 101.0 108.0 111.9 113.9 113.9 113.9 9.5 9.5 9.5 9.5 12.5 12.5 2.0 2.0 2.0 2.0 3.0 3.0 12.0 12.0 12.0 12.0 12.0 12.0 124.5 131.5 135.4 137.4 141.4 141.4 1.5 1.5 2.5 0.0 0.0 0.0 - 0.0 0.0 0.0 0.0 0.0 11.1 6.5 5.3 4.8 4.5 4.5 12.0 0.0 0.0 0.0 0.0 0.0 1.0 0.0 0.0 0.0 0.0 0.0 1.25 1.3 1.3 0.3 0.3 0.25 3.0 3.0 3.0 3.0 3.0 3.0 - 14.0 15.0 15.0 15.0 15 - 1.0 1.0 1.0 1.0 1 - 1.0 1.0 1.0 1.0 1 1.0 1.0 2.0 2.0 2.0 2.0 2.0 2.0 2.0 3.0 3.0 3 1.0 0.0 0.0 0.0 0.0 0.0 1.0 0.0 0.0 0.0 0.0 0.0 1.0 1.0 1.0 1.0 1.0 1 35.8 32.3 34.0 31.0 30.8 30.75 668.0 695.0 711.0 732.0 738.0 743.00 305 QTY OF BAYTOWN, 'TExAs OPERATING INDICATORS BY FUNCTIONIPROGRAM Last Ten Fiscal Years Data source: various City departments * In 2009, the new reporting software calculates the response times using the National Fire Protection Association (NFPA) 1710. 306 2002 2003 2004 2005 Function/Program Police: Arrests 5,296 5,115 5,556 5,411 Accident reports 3,503 2,185 2,014 2,010 Citations. 15,254 16,118 15,756 14,248 Offense reports 11,311 14,013 12,159 12,432 Calls for service 54,500 55,247 54,456 57,029 Fire: Medical responses 3,185 2,996 2,300 2,557 Fire/rescue incidents 1,810 1,721 1,678 1,882 Response times: One minute for turnout time n/a 92% 100% 100% Four minutes or less for the arrival of the first arriving engine company for a fire n/a 65% 77.3% 59% Bight minutes or less for the deployment of a full first alarm assignment at a fire suppression incident n/a 54% 65% 53% Five minutes or less for the arrival of the first arriving engine company for a fire n/a n/a n/a n/a Nine minutes or less for the deployment of a full first alarm assignment at a fire suppression incident n/a n/a n/a rt/a Water. Number of water customers 19,045 19,285 19,485 19,950 Source Trinity River Trinity River Trinity River Trinity River Average daily water usage (mullions of gallons) 10.09 11.16 11.26 12.45 Number of million gallons of surface water pumped n/a 3,677 3,970 4,544 Number of million gallons of well water pumped n/a 0.17 0.27 11.69 Peak daily consumption (millions of gallons) n/a 16.22 17.90 17.80 Sewer: Number of sewer connections 18,508 18,845 19,005 19,047 Average daily treatment (millions of gallons) 11.92 13.40 13.26 11.04 Total consumption (billions of gallons) n/a 4,892 4,775 4,297 Peak daily consumption (millions of gallons) n/a 48.40 44.02 37.70 Data source: various City departments * In 2009, the new reporting software calculates the response times using the National Fire Protection Association (NFPA) 1710. 306 2006 2007 2008 2009 2010 2011 5,689 5,823 4,919 5,925 7,347 6,880 23230 2,504 2,374 2,335 2,047 1,900 17,193 17,254 15,344 14,378 15,401 15,186 13,596 13,972 13,780 131717 13,680 13,352 60,151 60,486 53,468 48,789 49,573 49,024 3,002 3,065 3,241 2,896 3,376 3,224 . 1,967 2,069 2,336 1,977 1,965 1,868 100% 90% 60% 45% 42% 42% 32% 28% 48% n/a n/a n/a 74% 74% 67% n/a n/a n/a 69% 69% 73% 19,834 20,629 21,453 21,678 21,804 21,903 Trinity River Trinity River Trinity River Trinity River Trinity River Trinity River 11.83 9.15 10.00 11.90 12.29 12.92 4,487 3,341 3,112 3,148 4,486 5,255 3.33 2.11 0.38 1.10 0.11 8.06 15.76 11.44 13.30 18.36 22.07 24.63 19,280 20,055 20,834 20,918 21,011 21,086 10.18 13.39 11.27 10.57 11.40 10.30 3,715 4,886 4,110 3,708 4,161 8,187 59.60 91.85 46.61 40.00 40.23 35.39 kllyj CITY of BAYTowN, TExAs CAPI'T'AL ASSET STATISTICS BY FUNCTIONIPROGRAM Last Ten Fiscal Years Function/Program Police: Stations Patrol units* Fire stations Other public works: Streets (miles) Streetlights Parks and recreation: Parks Parks acreage Parks - developed Parks - undeveloped Swimming pools Spraygrounds BasebalYsoflball diamonds Tennis courts Community centers Water parks Water: Water mains (miles) Fire hydrants System capacity (millions of gallons) Sewer: Sanitary sewers (miles) Storm sewers (miles) Treatment plant capacity (millions of gallons) Data source: various City departments 2002 2003 2004 2005 3 3 3 3 75 75 75 75 5 5 5 5 360 365 325 288 3,923 3,951 3,964 4,013 42 45 45 45 891 985 985 985 385 490 490 490 506 495 495 495 2 2 2 2 18 19 14 21 14 8 8 10 3 2 2 2 430 435 357 366 1,627 1,649 1,664 1,661 19 MGD 26 MGD 26 MGD 26 MGD 430 432 360 365 250 252 175 180 16.2 MGD 16.2 MGD 16.2 MGD 16.2 MGD * The number of patrol units does not increase due to the vehicle replacement program. 308 2006 2007 2008 2009 2010 2011 3 3 3 5 5 3 75 75 75 78 83 83 5 5 5 5 5 6 375 379 404 408 408 409 4,038 4,358 4,481 4,921 4,726 4,641 45 45 45 45 47 47 985 985 985 985 1,084 1,084 490 490 490 490 967 967 495 495 495 495 117 117 2 2 1 1 - 1 1 1 1 1 1 2 21 21 21 22 22 22 10 10 8 6 7 7 2 2 1 1 1 1 - - - - 1 2 357 359 362 362 378 383 1,678 1,700 1,737 1,780 1,810 1,860 26 MOD 26 MOD 26 MOD 26 MOD 26 MOD 26 MOD 347 350 352 352 365 366 170 172 173 173 173 169 16.2 MOD 16.2 MOD 16.2 MOD 20.2 MOD 20.2 M. GD 20.2 MOD 309 BAYTOWN S 310 Baytown Area Water Authority (BAWA) ANNUAL PROGRAM OF SERVICES 2012 -13 ADOPTED BUDGET 311 BAYTOWN AREA WATER AUTHORITY (BAWA) ORGANIZATION CHART 312 BAYTOWN AREA WATER AUTHORITY BOARD OF DIRECTORS BRENDA BRADLEY SMITH, President DAN MUNDINGER, Vice President WAYNE BALDWIN, Secretary LETICIA BRYSCH, Assistant Secretary JOHN SANDHOP, Director MIKE WILSON, Director 313 August 15, 2012 BAYTOWN AREA WATER AUTHORITY 7425 Thompson Road, Baytown, Texas 77521 -1056 (281) 426 -3517 FAX (281) 426 -3519 President and Directors of the Baytown Area Water Authority Board Baytown Area Water Authority Baytown, Texas It is my pleasure to present the 2012 -13 Adopted Budget for the Baytown Area Water Authority (BAWA). The Budget sets forth the revenues and appropriations for the fiscal year October 1, 2012 through September 30, 2013. The financial guidance provided by the Board has resulted in BAWA's ability to maintain a system that consistently provides a dependable and high quality water supply to the City of Baytown and surrounding communities. The construction of the new generator project for BAWA is substantially complete. This project is the construction of a new generator project which will provide electrical power to the entire facility in the event of loss of normal power from the electrical supplier. This project is being funded by non- housing CDBG grant money as a result of Hurricane Ike. The contract for this project is $2,938,000 and is projected for completion on July 31, 2012. The construction of the Electrical System Improvements to remove the overhead electrical lines and have them replaced with electrical lines in duct banks underground is substantially complete with a projected completion date of July 31, 2012. The project will provide enhanced reliability and safety for the facility. This project, while separate from the Generator project, will provide the construction of an electrical building that will provide housing for the generator electrical switch gear systems and the power transfer switches. A new Supervisory Control and Data Acquisition (SCADA) computer system which assists the operations staff in operation of the plant is currently being designed. Once the design is completed, the implementation of the system will take place. Incorporated in the design is the ability to create better reports and data collection, ability to monitor the raw and treated water better with new instrumentation at the Canal Pump Station, Forebay Pump Station, and the Settled Basin Water Channel (called the recarbonation basin in previous documents). This project is expected to take approximately nine months to one year to complete. This project will enhance the operator's ability to operate the plant. In January of 2006, the EPA approved the Long Term 2 Enhanced Surface Water Treatment (LT2) Rule. With respect to the LT2 rule, systems that serve a population of less than 100,000 will begin the second round of sampling, monitoring and reporting in January 2015. BAWA has managed tough times by planning ahead and being proactive. In May 2009, Burton & Associates was retained to perform a rate study to evaluate the adequacy of the revenue provided by its current rates to meet its financial requirements over a five -year planning period and ten -year projection period. The Rate Study was completed and Final Report submitted May 13, 2010. Utilizing the 314 recommendations from the Rate Study will allow BAWA to successfully manage increases in major operating cost components such as: water supply costs from the City of Houston, electricity, chemicals, and medical insurance expenses; as well as the funding of a $20 million five -year capital improvement program. The City of Houston notified BAWA of a 3.3% rate increase effective April 1, 2012, for untreated water purchased from the City of Houston. The rates increased from $0.5754 to $0.59439 per 1,000 gallons. The City of Houston's Code of Ordinances provides that water and sewer rates be adjusted automatically each year in April to reflect the previous year's percentage change to the Houston - Galveston Area Producers Price Index (PPI). Future annual rate adjustments will also be relative to the PPI and population growth. Burton & Associates has calculated the effect of this increase, along with future capital and bond reserve need, and the BAWA Board approved a rate increase of 9.5% for BAWA's customers. The budget includes this rate increase to adjust for the untreated water rate increases, debt associated with the capital program and to provide a reserve for future capital needs. Rates will be adjusted in future budgets to reflect funding needs based on the rate study and actual operational needs including debt service requirements. The capital improvements and efficient 24/7 operations at BAWA are designed to provide the foundation for growth in sales and continued reliable service of the highest quality water for our customers. I look forward to reviewing this document with you. Sincer - Robert D. Leiper General Manager 315 MANOR BUDGET ISSUES Fiscal Year 2012 -13 BAYTOWN AREA WATER AUTHORITY This fund accounts for the operations of the Baytown Area Water Authority (BAWA). BAWA is a water authority created by the Texas Legislature to supply water for the City of Baytown (City) and surrounding communities. BAWA services a total of eight customers with the City as the largest customer, generating approximately 90% of BAWA's annual sales. BAWA is a separate legal entity; however, it is considered a component unit of the City. Since it began operating, BAWA has not experienced shortages of raw water supply to the plant or interruptions of service to its customers. REVENUES The 2012 -13 adopted budget estimates sales of $10,525,834 for an average of 12.25 million gallons per day (MOD). Fluctuations in rainfall amounts can significantly impact actual sales. A 9.5% rate increase as per the Utility Rate Study, effective October 1, 2012, is included in the 2012 -13 budget. The existing rate structure of $2.15 per 1,000 gallons for the City of Baytown and $2.18 per 1,000 gallons for customers outside the city will increase to $2.35 and $2.39 respectively. This would cover the increased cost of operations, including debt service, the purchase of raw water, and provide a reserve for future capital projects. This increase in rates is expected to generate $898,849 in additional revenue. EXPENDITURES Total operating expenditures for the adopted 2012 -13 budget are $5,465,048 which is an increase of $146,052 from the 2011 -12 budget. The budget also includes a transfer of $250,000 to the General Fund for an indirect cost allocation to reimburse the City for administrative services such as Human Resources, Fiscal Operations, Legal and Information Technology Services. Highlights of major operating changes are as follows: • Decrease in personnel services S (19,594) • Increase in supplies (Primarily raw water rate increase) 138,446 • Increase in maintenance 30,650 • Decrease in services (3,450) • Increase in capital outlay 308,000 Raw Water Supply Cost — BAWA purchases raw water from the City of Houston. The raw water supply contract with the City of Houston is in effect through the year 2040, and sets the maximum amount of raw water to be delivered to the BAWA plant at 15.8 MOD without penalties. The surcharge for water purchased over the 15.8 MGD is nominal at this time. BAWA received notice of a rate increase (3.3 %) from $0.5754 to S0.59439 effective April 1, 2012. The annual rate adjustment is intended to help cover the City of Houston's cost increases that impact the provision of safe, clean drinking water and the collection and treatment of wastewater. This includes operational costs as well as the costs involved in repairing portions of the City of Houston system's aging infrastructure. 316 MAJOR BUDGET ISSUES Fiscal Year 2012 -13 Debt Service — The transfer to cover the debt service requirement for existing debt for the adopted 2012 -13 budget is $2,429,733. CAPITAL IMPROVEMENT PROGRAM The Capital Improvement Program for BAWA is funded through the issuance of revenue bonds, grants, and revenue from operations. • Construction to install generators for the BAWA plant through the non -CDBG Housing grants as a result of Hurricane Ike is almost complete. This contract will provide three new 1500 Kilowatt generators that will provide alternate electrical power to the entire BAWA facility. This will allow the facility to operate without normal power once completed. The amount of this contract is $2,938,000 and the projected completion date is July 31, 2012. • Construction to replace the existing overhead electrical system with underground power lines and pad mounted transformers is almost complete. The construction will improve the reliability of the electrical system including removal of the old pole mounted transformers and includes a new electrical building to centralize the power for the entire plant. This building also houses the new switch and other associated gear for the generator system. The amount of this contract is 2,490,000 and the projected completion date is July 31, 2012. • Preliminary scope and design of a new Supervisory Control and Data Acquisition ( SCADA) system for the plant has started. This new SCADA system will enhance the operator's ability to operate the plant. Included in the project is additional instrumentation to assist the operator in monitoring the raw and treated water. WORKING CAPITAL In order to maintain fiscal stability, governmental entities maintain a working capital balance to meet daily liquidity needs. Appropriate levels of working capital vary from entity to entity based on the relative impact of particular circumstances or financial conditions. Working capital is defined as current assets (e.g., cash, investments and accounts receivable) less current liabilities (e.g., accounts payable). The Utility Rate Study/Revenue Sufficiency Analysis completed May 13, 2010 by Burton & Associates recommends BAWA maintain a Working Capital Reserve balance equal to at least 2.5 months of total expenses. In the 2012 -13 Budget, BAWA has reached its targeted Working Capital Reserve; a Contingency fund of $75,000; plus be able to transfer out $1,445,000 to BAWA's Capital Improvement Project Fund (CIPF). The $1,445,000 will be available for funding future capital projects, and to help downsize future borrowing requirements. 317 BAYTOWN AREA WATER AUTHORITY FUND 510 BUDGET SUMMARY BY FUND Actual Budget Estimated Adopted 2010 -11 2011 -12 2011 -12 2012 -13 Revenues 923,691 1,014,433 994,136 994,839 Sale of Water - Baytown S 8,808,195 S 8,624,403 S9,250,000 S 9,426,673 Sale of Water - Other 1,117,353 1,002,582 1,050,000 1,099,161 Interest Revenue 1,967 2,090 7,000 4,000 Miscellaneous 115,354 - 2,680 5,465,048 From BAWA CIPF - - - - Transfer From W &S Fund & WWIS Fund 58,100 62,138 62,138 61,038 Total Revenues 10,100,969 9,691,213 10,371,818 10,590,872 Expenditures Personnel Services 923,691 1,014,433 994,136 994,839 Supplies 3,284,958 3,263,740 3,787,360 3,402,186 Maintenance 176,899 183,150 274,750 213,800 Services 789,531 857,673 863,782 854,223 Contingency Total Operating 5,175,079 5,318,996 5,920,028 5,465,048 Capital Outlay 9,336 71,747 710747 379,747 Transfers Out - Debt Service 2,163,281 2,166,126 2,064,208 2,429,733 Transfers Out - General Fund 50,000 250,000 250,000 250,000 Transfers Out - Capital Improvement 1,110,000 1,445,000 1,445,000 1,445,000 Contingency - 75,000 75,000 75,000 Total Expenditures 8,507,696 9,326,869 9,825,983 10,044,528 Excess (Deficit) Revenues Over Expenditures 1,593,273 364,344 545,835 546,344 Working Capital - Beginning 1,120,186 2,769,518 2,769,518 3,315,353 Adj. to convert budget basis to GAAP 56,059 - - - Working Capital - Ending $ 2,769,518 S 3,133,862 $ 3,31 S 3 53 S 3,861697 No. of Working Capital Days 119 123 123 140 318 BAWA► - CAPITAL IMPROVEMENT PROGRAM FUND 518 BUDGET SUMMARY BY FUND Carried- Carried - Actual forward Adopted Budget Estimated forward Allocation Budget 2010 -11 2010 -11 2011 -12 2011 -12 2011 -12 2011 -12 2012 -13 2012 -13 Revenues Transfer In from Operating Fund $ 1,110,000 $ - $ 1,445,000 $ 1,445,000 $ 1,445,000 $ - $ 1,445,000 $ 1,445,000 Interest Revenue 1,441 - 1,600 1,600 1,400 - 1,400 1,400 Transfer from 2006 TWDB Bonds - - - - 58,475 - - - FEMA Reimbursements 12,209 - - - - - - Total Revenues 1,123,650 - 1,446,600 1,446,600 1,504,875 - 1,446,400 1,446,400 Expenditures Thompson Rd Utility Relocation - 46,382 - 46,382 - 46,382 - 46,382 BAWA Plant Improvements 226,712 - - - - - - - BAWA Miscellaneous Improvements 104,654 45,346 - 45,346 45,346 - - - Power Distribution System 251,523 - - - - - - - Relocate Line for Wallisville Expansion - 110,000 - 1 10,000 - 110,000 - 110,000 Chemical Feed Systems - - - - - - 707,000 707,000 LAS System Additon - - - - - - 393,000 393,000 Capital Projects per Utility Rate Study - 445,000 445,000 - - - - New Capital Project Initiatives - 980,902 1,001,600 1,982,502 1,982,502 - 1,982,502 Total Expenditures 582,889 1,182,630 1,446,600 2,629,230 45,346 2,138,884 1,100,000 3,238,884 Excess (Deficit) Revenues Over Expenditures Working Capital - Beginning Working Capital - Ending w 540,761 (1,182,630) - (1,182,630) 1,459,529 (2,138,884) 346,400 (1,792,484) 917,699 1,458,460 - 1,458,460 1,458,460 2,917,989 779,105 $ 2,917,989 $ 1,458,460 $ 275,830 $ - $ 2752830 $ 2,917,989 $ 779,105 $ 1,125,505 $ 1,125,505 CITY OF BAYTOWN PROGRAM SUMMARY 3070 BAYTOWN AREA WATER AUTHORITY AWA Program Description Operate and maintain a 26 MGD surface water treatment facility with a projected raw water flow of 12.25 MGD and projected finished water flow of 12.25 MGD in fiscal year 2012 -2013 which currently serves 8 customers with the City of Baytown using 88% of production. Ensure compliance with the Texas Commission on Environmental Quality (TCEQ) Rules and Regulations for Public Water Supplies adopted in 1974 under the Safe Drinking Water Act and amended over the years to include the National Primary Drinking Water Regulations, and Surface Water Treatment Rule and various other regulatory rules. Provide BAWA's customers with high quality, safe drinking water and consistent water pressure for fire protection. Workload Measures Major Goals • Maintain water quality necessary to be classified as "Meeting Optimum Corrosion Control" by TCEQ. • Maintain "Superior Public Water System" status. • Maintain Optimization Standards as classified by TCEQ's Texas Optimization Program. • Develop and maintain a staff of highly trained water professionals to better serve customers. Major Objectives • Produce 12.25 MGD of finished water. • Maintain finished water turbidity consistently less than 0. l NTU. • Maintain compliance with all TCEQ and EPA regulations Actual Budget Estimated Projected 2010 -11 2011 -12 2011 -12 2012 -13 1. Primary Customers 8 8 8 8 2. Average MGD of raw water treated 15.32 12.25 15.39 12.25 3. Average MGD of finished water produced 13.84 12.25 13.93 12.25 Performance Measures 1. Days without interruption of service 365 366 366 365 2. Days finished water turbidity <0.1 NTU 365 366 366 365 3. Maintain Running Annual Average Distribution Chloramine Residual <4.0 mglL 365 366 366 365 320 CITY OF BAYTOWN SERVICE LEVEL BUDGET 3070 BAYTOWN AREA WATER AUTHORITY Actual Budget Estimated Adopted Acct# Acct Description 2010 -11 2011 -12 2011 -12 2012 -13 7100 Personnel Services 71031 Contract Personnel Services S 923,691 $ 1,014,433 $ 994,136 S 994,839 Total Personnel Services 923,691 1,014,433 994,136 994,839 7200 Supplies 72001 Office 2,675 3,600 2,000 2,900 72002 Postage 232 460 210 320 72007 Wearing Apparel 6,009 5,850 5,850 5,500 72016 Motor Vehicle 15,504 12,800 5,400 12,800 72021 Minor Tools 2,972 1,540 2,100 1,540 72026 Cleaning & Janitorial 1,990 2,000 2,250 20000 72031 Chemical 500,107 525,000 605,000 587,000 72032 Medical 819 1,000 550 1,000 72041 Educational 2,974 6,000 5,000 3,000 72051 Untreated Water 2,737,234 2,676,490 3,130,000 2,764,126 72055 Laboratory Supplies 14,442 29,000 29,000 22,000 Total Supplies 3,284,958 3,2630740 3,787,360 3,402,186 7300 Maintenance 73011 Buildings 3,924 6,300 6,200 6,300 73025 Streets Sidewalks & Curbs - 2,200 - - 73027 Heating & Cooling System 4,495 2,500 7,500 5,500 73028 Electrical Maintenance 35,341 45,500 51,000 45,500 73041 Furniture & Fixtures 950 2,500 - 2,500 73042 Machinery & Equipment 130,564 118,000 208,000 152,000 73043 Motor Vehicles 1,625 6,150 2,050 2,000 Total Maintenance 176,899 1831,150 274,750 213,800 7400 Services 74001 Communication 4,473 4,673 4,150 4,673 74002 Electric Service 642,160 675,000 723,000 700,000 74011 Equipment Rental 10,940 10,250 14,500 10,250 74021 Special Services 81,325 115,800 74,000 90,000 74022 Audits 11,483 13,150 11,483 13,150 74036 Advertising 481 700 24 500 74041 Travel & Reimbursables 1,946 2,000 2,250 - 74042 Education & Training 5,619 8,450 7,000 8,000 74051 Non City Facility Rental - 800 - - 74071 Association Dues 668 - 525 800 74210 General Liability Insurance 2,680 3,500 3,500 3,500 74220 Errors & Omissions 4,458 5,000 5,000 5,000 74240 Auto Liability 806 600 600 600 74242 Auto Catastrophic 26 30 30 30 74271 Mobile Equipment 528 400 400 400 74272 steal & Personal Property 21,454 17,000 17,000 17,000 74280 Bonds - 20 20 20 74281 Employee Fraud 484 300 300 300 Total Services 789,531 857,673 863,782 854,223 Total Operating 5,175,079 5,318,996 5,920,028 5,465,048 321 CITY OF BAYTOWN SERVICE LEVEL BUDGET 3070 BAYTOWN AREA WATER AUTHORITY Actual Budget Estimated Adopted lcct# Acct Description 2010 -11 2011 -12 2011 -12 2012 -13 8000 Capital Outlay 80001 Furniture & Equip.< $5,000 9,336 - - - 84042 Machinery & Equipment - - - 308,000 86011 Capital Lease Purchases - 71,747 71,747 71,747 Total Capital Outlay 9,336 71,747 71,747 379,747 9000 Other Financing Uses 92101 To General Fund 50,000 250,000 250,000 250,000 91511 To BAWA Debt Service 21163,281 2,166,126 2,064,208 2,4299733 91518 To BAWA CIPF 11110,000 1,445,000 1,445,000 1,445,000 Total Other Financing Uses 3,323,281 3,861,126 3,759,208 4,124,733 9900 Contingencies 99001 Contingencies - 75,000 75,000 75,000 Total Contingencies - 75,000 75,000 759000 TOTAL DEPARTMENT $ 8,507,696 $ 9,3269869 $9,825,983 $ 10,044,528 322 BAYTOWN AREA WATER AUTHORITY REVENUE BONDS LONG TERM DEBT AMORTIZATION SCHEDULES Principal Requirements Principal Revenue Amount of Outstanding Fiscal Year 2012 -13 Outstanding Bonds Issue Oct. 1, 2012 Principal Interest Total Sept. 309 2013 Series, 2006 $ 9,975, 000 $ 6,615, 000 $ 590.000 $ 183,170 $ 773,170 $ 6.025.000 Series, 2007 6,505,000 5,640,000 715,000 230,013 945,013 4,925,000 Series, 2012 8,315,000 8,315,000 485,000 226,550 711,550 7,830,000 Total $ 20,5701000 $ 1,790,000 $ 639,733 $ 2,429,733 $ 18,780,000 Combined BAWA Debt, All Series Total $ 20,570,000 S 4,307,460 $ 24,877,460 Combined BAWA Deft. All Series ata>cn�a Debt Requirement to Maturity speiaeipsi $3.000 $2.500 $2.000 - sl.5w .� $1.000 50500 so.=o - Ulh 2013 2014 2015 2016 2017 201a 2059 2020 2021 2022 2023 2024 30':5 2026 3037 20n 2029 2030 2031 2032 RsW Yw 323 Debt Requirements to Maturity Fiscal Principal Total Total Year 5101 Interest Requirement 2013 $ 1,790,000 $ 639,733 $ 2,429,733 2014 1,860,000 567,133 2,427,133 2015 1,915,000 511,403 2,426,403 2016 1,980,000 453,573 2,433,573 2017 2,030,000 393,393 2,423,393 2018 2,090,000 331,181 2,421,181 2019 2,165,000 264,518 2,429,518 2020 1,290, 000 195,060 1,485,060 2021 1,025, 000 162,870 1,187, 870 2022 985,000 135,755 1,120,755 2023 300,000 108,394 408,394 2024 310,000 100,894 410,894 2025 315,000 92,369 407,369 2026 325,000 82,919 407,919 2027 335,000 73,169 408,169 2028 345,000 62,700 407,700 2029 360,000 51,488 411,488 2030 370,000 39,788 409,788 2031 385,000 27,300 412,300 2032 395,000 13,825 408,825 Total $ 20,570,000 S 4,307,460 $ 24,877,460 Combined BAWA Deft. All Series ata>cn�a Debt Requirement to Maturity speiaeipsi $3.000 $2.500 $2.000 - sl.5w .� $1.000 50500 so.=o - Ulh 2013 2014 2015 2016 2017 201a 2059 2020 2021 2022 2023 2024 30':5 2026 3037 20n 2029 2030 2031 2032 RsW Yw 323 BAYTOWN AREA WATER AUTHORITY REVENUE BONDS DETAIL DEBT AMORTIZATION SCHEDULES Fiscal Interest Principal Interest Interest Annual Principal Total Year Rate Due 5101113 Due 11101!12 Due 6101113 Requirement Outstanding, Outstanding Revenue Bond Series 2006 Date of Issue - February 1 2007 Date of issue - June 14 2006 Term -13 Years Term - 20 Years $ 8,842,941 $ 12,113,711 2007 2.250% $ 595,000 $ 2,115.00 $ 51,400 $ 648,515 $ 9,380,000 11,465,196 2008 2.250°% 530,000 77,040 107,112 714,152 8,850,000 10,751,044 2009 2.300% 540,000 103,045 107,542 750,587 8,310,000 10,000,457 2010 2.300% 550,000 104,650 111,509 766,159 7,760,000 9,234,299 2011 2.350% 565,000 105,184 105,184 775,368 7,195,000 8,458,931 2012 2.400% 580,000 98,545 98,545 777,090 6,615000 7,681,841 2013 2.500% 590,000 91,585 91,585 773,170 6025.0001 6,908,671 2014 2.600% 605,000 84,210 84,210 773,420 5,420,000 6,135,251 2015 2.650% 620,000 76,345 76,345 772,690 4,800,000 5,362,561 2016 2.700% 640,000 68,130 68,130 776,260 4,160,000 4,586,301 2017 2.750% 655,000 59,490 59,490 773,980 3,505,000 3,812,321 2018 2.800°% 675,000 50,484 50,484 775,968 2,830,000 3,036,353 2019 2.850°% 695,000 41,034 41,034 777,068 2,135,000 2,259,285 2020 2.900°% 710,000 31,130 31,130 772,260 1,425,000 1,487,025 2021 2.900% 735,000 20,835 20,835 776,670 690,000 710,355 2022 2.950°% 690,000 10,178 10,178 710,355 - - $ 9,9759000 S 1,024,000 $ 1,114,711 $ 12,113,711 Rev. Refunding Bond, Series 2007 Date of Issue - February 1 2007 Term -13 Years $ 8,842,941 2007 $ - $ - $ 66,153 S 66,153 $ 6,505,000 8,776,788 2008 4.000% 40,000 132,306 132,306 304,613 6,465,000 8,472,175 2009 4.000% 40,000 131,506 131,506 303,013 6,425,000 8,169,163 2010 4.000% 45,000 130,706 130,706 306,413 6,380,000 7,862,750 2011 4.000% 45,000 129,806 129,806 304,613 6,335,000 7,558,138 2012 4.000% 695,000 128,906 128,906 952,813 5,640000 6,605,325 2013 4.000% 715,000 115,006 115,006 945,013 4,925.0001 5,660,313 2014 4.000% 745,000 100,706 100,706 946,413 4,180,000 4,713,900 2015 4.000% 775,000 85,806 85,806 946,613 3,405,000 3,767,288 2016 4.000% 805,000 70,306 70,306 945,613 2,600,000 2,821,675 2017 4.000% 835,000 54,206 54,206 943,413 1,765,000 1,878,263 2018 4.250% 865,000 37,506 37,506 940,013 900,000 938,250 2019 4.250% _ 900,000 19,125 19,125 938,250 - - S 6,505,000 S 1,135,894 $ 1,202,047 $ 8,842,941 324 BAYTOWN AREA WATER AUTHORITY REVENUE BONDS DETAIL DEBT AMORTIZATION SCHEDULES Fiscal Interest Principal Interest Interest Annual Principal Total Year Rate Due fi101113 Due 11101112 Due 5101113 Requirement Outstanding Outstanding Revenue Bond & 2002 Series Refunding-Series 2012 Issue Date - March 29, 2012 Term -20 Yrs $ 10,590,294 2013 2.000% S 485,000 S 123,050 $ 103,500 $ 711,550 $ 7,830,000 9,878,744 2014 2.000% 510,000 98,650 98,650 707,300 7,320,000 9,171,444 2015 2.000% 520,000 93,550 93,550 707,100 6,800,000 8,464,344 2016 2.000% 535,000 88,350 88,350 711,700 6,265,000 7,752,644 2017 2.000% 540,000 83,000 83,000 706,000 5,725,000 7,046,644 2018 2.000% 550,000 77,600 77,600 705,200 5,175,000 6,341,444 2019 2.000% 570,000 72,100 72,100 714,200 4,605,000 5,627,244 2020 2.000% 580,000 66,400 66,400 712,800 4,025,000 4,914,444 2021 2.000% 290,000 60,600 60,600 411,200 3,735,000 4,503,244 2022 2.375% 295,000 57,700 57,700 410,400 3,440,000 4,092,844 2023 2.500% 300,000 54,197 54,197 408,394 3,140,000 3,684,450 2024 2.750% 310,000 50,447 50,447 410,894 2,830,000 3,273,556 2025 3.000% 315,000 46,184 46,184 407,369 2,515,000 2,866,188 2026 3.000% 325,000 41,459 41,459 407,919 2,190,000 2,458,269 2027 3.125% 335,000 36.584 36,584 408,169 1,855,000 2,050,100 2028 3.250% 345,000 31.350 31,350 407,700 1,510,000 1,642,400 2029 3.250% 360,000 25,744 25,744 411,488 1,150,000 1,230,913 2030 3.375% 370,000 19,894 19,894 409,788 780,000 821,125 2031 3.500% 385,000 13,650 13,650 412,300 395,000 408,825 2032 3.500% 395,000 6,913 6,913 408,825 - - S 8,315,000 $ 1,147,422 $ 11127,872 $ 10 590 2 325 CITY OF HOUSTON UNTREATED WATER RATES Year Rate 04/81 .22142 02/83 .24157 10/86 .25123 10/87 .28022 01/88 .26591 FIRST 150 MGD /PER 1,000, .26113 NEXT 150 MGD 08/88 .28426 FIRST 300 MGD/PER 1,000, .27915 NEXT 300 MGD 07/89 .29344 FIRST 300 MGD/PER 1,000, .28817 NEXT 300 MGD 08/90 .31178 FIRST 300 MGD /PER 1,000, .30618 NEXT 300 MGD 02/92 .31820 FIRST 300 MGD/PER 1,000, .31249 NEXT 300 MGD 10/93 .32907 FIRST 300 MGD/PER 1,000, .32316 NEXT 300 MGD 10/94 .37192 (GRACE UP TO 13.1 MGD. IF WE GO OVER, THEN 5% ADDED TO ANYTHING OVER 11.9) 06/04 .385 (GRACE UP TO 13.1 MGD. IF WE GO OVER, THEN 5% ADDED TO ANYTHING OVER 11.9) 04/05 .398 (GRACE UP TO 17.38 MGD. IF WE GO OVER, THEN 5% ADDED TO ANYTHING OVER 15.8) 04/06 .4123 (GRACE UP TO 17.38 MGD. IF WE GO OVER, THEN 5% ADDED TO ANYTHING OVER 15.8) 04/07 .4238 (GRACE UP TO 17.38 MGD. IF WE GO OVER, THEN 5% ADDED TO ANYTHING OVER 15.8) 04/08 .4314 (GRACE UP TO 17.38 MGD. IF WE GO OVER, THEN 5% ADDED TO ANYTHING OVER 15.8) 04/09 .4533 (GRACE UP TO 17.38 MGD. IF WE GO OVER, THEN 5% ADDED TO ANYTHING OVER 15.8) 04/10 .4546 (GRACE UP TO 17.38 MGD. IF WE GO OVER, THEN 5% ADDED TO ANYTHING OVER 15.8) 06110 .5647 (GRACE UP TO 17.38 MGD. IF WE GO OVER, THEN 5% ADDED TO ANYTHING OVER 15.8) 04 111 104/12 .5754 (GRACE UP TO 17.38 MGD. IF WE GO OVER, THEN 5% ADDED TO ANYTHING OVER 15.8) .59439 (GRACE UP TO 17.38 MGD. IF WE GO OVER, THEN 5% ADDED TO ANYTHING OVER 15.8) 326 TREATED WATER RATES 327 Increase Year Rate Amount Comments 1981 $0.97 COB 1985-1987 S0.97 COB, S 1.00 Other Result of rising operating cost. (Raw water 1988-1992 S 1.07 COB, S 1.10 Other S0.10 rates up 25 %) 1993-1998 $1.18 COB, S 1.21 Other 50.11 Result of increase in raw water rates. 1999-2006 $1.26 COB, $1.29 Other $0.08 Funding for plant expansion debt Funding for new water line debt and City o 2007 S 1.39 COB, S 1.42 Other $0.13 Houston rate increase. Funding for new water line debt and City o 2008 $1.46 COB, S 1.49 Other $0.07 Houston rate increase. 12009 Funding for new water line debt, othe operating increases and City of Houston rate $ l .55 COB, $1.58 Other $0.09 increase. Funding for new water line debt, other operating increases and City of Houston 2010 $1.71 COB, S 1.74 Other $0.16 increase. Funding for new water line debt, other operating increases and City of Houston rate 2011 S 1.96 COB, $1.99 Other $015 increase. Funding for new water line debt, other operating increases and City of Houston rate 2012 $2.15 COB, S2.19 Other S0.19 increase. Funding for new water line debt, other $0.20 COB operating increases and City of Houston rate $0.21 Other 2013 S2.35 COB, $2.39 Other increase. 327 March 1, 2012 Oear Customer CITY OF HOUSTON Public Works and Engineering Department City of Houston Ordinance 2010.305 requires the Combined Utility System (CUS) to Implement an annual rate adjustment to be effective on April 1st of each year. The required water and wastewater rate adjustment under the ordinance for April 1, 2012 is 3.3 %. This rate adjustment Is based an the regional consumer Inflation plus population percentage change for Houston. This annual rate adjustment is intended to help cover cost Increases that Impact the provistorl of safe, clean drinking water and the collection and treatment of wastewater. This Includes operational costa as well as the costs Involved In repairing and replacing portions of the system's aging Infrastructure. The bill you receive in May will reflect a full month of the rate adjustment The new rate tebtes wig be posted on the C4's webslts at WVVW.HOUSTONWATERBILL8.OR13. Sincerely, \3�jw I Daniel W. Krueger, P.E. Director. Public Works and Engineering 328 ORDINANCE NO. 12.005 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF BAYTOWN, TEXAS, APPROVING THE BUDGET OF THE BAYTOWN AREA WATER AUTHORITY (BAWA) FOR THE FISCAL YEAR BEGINNING OCTOBER 1, 20129 AND ENDING SEPTEMBER 30, 2013; AND PROVIDING FOR THE EFFECTIVE DATE THEREOF. WHEREAS, the Board of Directors of the Baytown Area Water Authority (BAWA) has adopted a budget for BAWA for the fiscal year beginning October 1, 2012, and ending September 30, 2013; and WHEREAS, the General Manager of BAWA has submitted said budget to the City Council of the City of Baytown for approval; and WHEREAS, after full and final consideration, it is the opinion ofthe City Council ofthe City of Baytown that the budget should be approved; NOW THEREFORE BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF BAYTOWN, TEXAS: Section 1: That the City Council of the City of Bayto,%%m. Texas, hereby approves the budget of the Baytown Area Water Authority ( "BAWA ") i'or the fiscal year beginning October 1, 2012, and ending September 30, 2013, in the amount of TEN MILLION FORTY -FOUR THOUSAND FIVE HUNDRED TWENTY- EIGI.IT AND NO /100 DOLLARS ($10,044,528.00). A copy of the above- referenced budget is attached hereto, marked Exhibit "A." and made a part hereof for all intents and purposes. Section 2: This ordinance shall take effect immediately from and after its passage by the City Council of the City of Baytown. INTRODUCED, READ and PASSED by the a of Baytown this the 23`d day of August, 2012. 1'00" ,• N ,,may &YSC ,amity Clerk D'A TO FORM: ACID RAMIREZ. SR., C' y ,Attorney 329 BAYTOWN S 330 CITY OF BAYTOWN BAYTOWN S CRIME CONTROL AND PREVENTION DISTRICT (CCPD) 2012 -13 ADOPTED BUDGET 331 BAYTOWN S 332 CRIME CONTROL AND PREVENTION DISTRICT (CCPD) BOARD DIRECTORS RIKKI WHEELER, President JOSEPH K. WHITEHEAD, Vice President SAMUEL BARKER, Director JAMES COKER, Director PORTER FLEWELLEN, Director EMILY WALLACE, Director DR. CHRIS L. WARFORD, Director BMTOWN 333 Revenues Sales Tax Interest Income Expenditures Personnel Supplies Services Sundry - Other CITY OF BAYTOWN CCPD (POLICE) FUND 206 BUDGET SUMMARY Actual Budget Estimated Adopted 2010 -11 2011 -12 2011 -12 2012 -13 S 11165,765 $ 1,150,930 S 1,256,388 $ 1,256,388 312 1,200 220 223 Total Revenues 1,166,077 1,152,130 1,256,608 1,256,611 1,047,561 43,606 15,927 1,174,139 1,132,902 1,150,546 9,250 Total Operating 1,1079094 1,174,139 1,132,902 1,159,796 Capital Outlay 396,891 103,200 103,200 207,388 Unforeseen/New Initiatives - - - - Total Expenditures 1,5039985 1,277,339 1,236,102 1,367,184 Excess (Deficit) Revenues Over Expenditures (337,908) (125,209) 20,506 (1101,573) Working Capital - Beginning 754,142 3401,751 340,751 361,257 Adj. to convert budget basis to GAAP (75,483) Working Capital - Ending S 340,751 S 215,542 S 361,257 $ 250,684 334 CITY OF BAYTOWN 2012 -13 BUDGET 20601 CCPD (Police) Account Name Justification Amount PERSONNEL SERVICES 71002 Regular Wages S 796,304 71009 Overtime - 71021 Health & Dental 137,250 71022 TMRS 145,007 71023 FICA 56,084 71028 Workers Compensation 15,901 TOTAL PERSONNEL SERVICES 11150,546 SUPPLIES 72007 Wearing Apparel 9,250 Regular Uniform Issue - (14) Officers & (1) Sergeant ® $350 /ea. 5,250 Body Armor Vests, New and Replacement - 5 @ S800 /ea. 4,000 72016 Motor Vehicle - (Not able to fund at this time.) 72021 Minor Tools & Office Equip - (Not able to fund at this time.) - 72041 Educational (Not able to fund at this time.) TOTAL SUPPLIES 9,250 SERVICES 74021 Special Services (Not able to fund at this time.) - 74042 Education & Training (Not able to fund at this time.) TOTAL SERVICES - NDR Acct Description 75061 Medical -Preemployment (Not able to fund at this time.) TOTAL SUNDRY - TOTAL OPERATING 19159,796 CAPITAL 84042 Machinery & Equipment 101,388 Replacement of MDT Laptops in Patrol Vehicles - 10 @a S5,000 50,000 The Eaulament Listed Below is Necessary for the New Patrol Vehicles:_ In-Car Video Cameras - 4 (a S6,000 24,000 Light Bars & Siren Package - 4 @ S2,100 8,400 Headlight and Taillight Flashers - 4 a), S 100 per car 400 335 CITY OF BAYTOWN 2012 -13 BUDGET 20601_ CCPD (Police) Account Name Justification Amount Rear Deck LED Lights - 2 per vehicle - 8 (a) S 140 1,120 Front and Rear LED hideaway lights - 4 (a) $280 1,120 LED License Plate Lighting - 2 per vehicle - 8 (7a, S80 640 Push Bumpers w/LED Lights - 4 @ S650 2,600 Side Mounted Emergency LED Lighting Sets - 4 (a) $650 2,600 Conversion Kits to Allow Older Consoles to Fit in New Units - 4 (a) $200 800 Prisoner Partitions - 4 sets a@ $900 3,600 Gun Rack for Prisoner Partition - 4 @ $275 1,100 Window Barriers - 4 sets (a) $200 800 Police Graphics Package - 4 @ S390 1,560 Wiring and Terminals to Build Patrol Vehicles - 4 @4 S 150 600 Brake Light Cut Off Relays - 4 @ S72 per unit 288 Motorola Remote Retrofit Kit - 4 @ $290 1,160 Emergency LED Road Side Flares for Each New Patrol Unit - 4 @ $ 150 600 84043 Motor Vehicles Full -Size Patrol Vehicles - 4 @ S26,500 106,000 Additional Patrol Vehicles Needed Due to Increased Staffing TOTAL CAPITAL OUTLAY CONTINGENCY 99002 Unforeseen/New Initiatives TOTAL CONTINGENCY TOTAL - YEAR 2013 CCPD 336 106,000 207,388 5 1,3679154 ORDINANCE NO. 11 992 AN ORDINANCE OF T14E CITY COUNCIL OF THE CITY OF BAYTOWN, TEXAS, APPROVING THE FISCAL YEAR 2012 -13 BUDGET SUBMITTED BY THE BOARD OF DIRECTORS OF THE BAYTOWN CRIME CON'T'ROL AND PREVENTION DISTRICT; AND PROVIDING FOR THE EFFEC "FIVE DATE THEREOF. ss sssssss s**s*ss**s**s w* ssssss* s**s** �***+ rsss* sss s+ ��es* ss : *ss *s *�r *�s *s * * *• *s *sr• « * *ss ** WHEREAS, in accordance with the alternate budget procedures of Baytown Crime Control and Prevention District (the "District ") and the published notice of the budget hearings, the Board of Directors of the District (the "Board ") conducted public hearings to consider the District's proposed annual budget on the I & day of July, 2012; and WHEREAS, on the I Oh day of July, 2012, after considering the proposed budget together with the testimony and information received at the public hearings. the Board adopted its 2012 -13 budget; and WHEREAS, within ten days of the Board's adoption of its budget, the Board submitted its approved budget to the City Council of the City of Baytown, Texas; and WHEREAS, on the 9h day of August, 2012, the City Council of the City of Baytown, Texas, held a public hearing to consider the budget adopted by the Board and submitted to the Cite Council in accordance with the published hearing notice; and WHEREAS, the City Council of the City of Baytown, after considering the submitted budget together with the testimony and information received at the public hearing, believes that the budget approved by the Board is consistent with the interest of the residents of the District; NOW THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF BAYTOWN, TEXAS,: Section 1: That all matters and facts set forth in the recitals hereinabove are found to be true and are approved by the City Council of the City of Baytown, Texas. Section 2: That the City Council of the City of Baytown, Texas hereby approves the budget submitted by the Board of the Baytown Crime Control and Prevention District, which budget is attached hereto as Exhibit "A" and incorporated herein for all intents and purposes for the District's 2012 -13 fiscal year. Section 3: This ordinance shall take effect immediate City Council of the City of Baytown. INTRODUCED, READ and PASSED by the a Baytown this the 9`h day of August, 2012. -r NACIO RAMIREZ, SR., City At n�ey and after its passage by the of the City Council of the City of . DONCARLOS, Mayor 337 BAYTOWN S 338 CITY OF BAYTOWN BAYTOWN S FIRE CONTROL, PREVENTIONAND EMERGENCY MEDICAL SERVICE DISTRICT (FCPEMSD) 2012 -13 ADOPTED BUDGET BAYTOWN S 340 FIRE CONTROL, PREVENTION AND EMERGENCY MEDICAL SERVICES DISTRICT (FCPEMSD) BOARD DIRECTORS BRENDA BRADLEY SMITH, President JOHN ADKINS, Vice President GERALD BALDWIN, Director RANDY LEE CASEY, Director LOVELLA DESORMEAUX, Director ADELINA GOMEZ, Director MAURICE WATTS, Director BMTOWN S 341 CITY OF BAYTOWN FIRE - EMS SPECIAL DISTRICT FLNTD 207 BUDGET SUMMARY Actual Budget Estimated Adopted 2010 -11 2011 -12 2011 -12 2012 -13 Revenues Sales Tax $1,177,386 $1,074,360 $1,277,723 $ 1,284,112 Interest Income 972 1,200 800 825 450,000 Total Revenues 191789,358 1,075,560 1,278,523 1,284,937 Expenditures Personnel 100,874 107,054 110,291 199,453 Maintenance 16,565 - - - Services 12,021 - - - Total Operating 129,460 107,054 110,291 199,453 Capital Outlay 254,124 274,800 2749800 195,459 To Capital Replacement Fund 350,000 400,000 400,000 400,000 To Capital Improvement Prg 450,000 450,000 450,000 550,000 Total Expenditures 1,183,584 1,231,854 1,235,091 1,344,912 Excess (Deficit) Revenues Over Expenditures (5,226) (156,294) 43,432 (591,975) Adj. to convert budget basis to GAAP (146,574) Working Capital - Beginning 964,635 812,835 812,835 856,267 Working Capital - Ending $ 8129835 $ 656,541 $ 856,267 S 796,292 342 CITY OF BAYTOWN FIRE - EMS SPECIAL DISTRICT FUND 207 SPECIAL DISTRICT -FIRE - 20701 Expenditures 71002 Regular Wages 71021 Health & Dental 71022 TMRS 71023 FICA 71028 Workers Comp 71041 Allowances 71051 Non - Recurring Bonus 1,383 Personnel Actual Budget Estimated Adopted 2010 -11 2011 -12 2011 -12 2012 -13 $ 69,975 $ 69,711 S 72,880 S 751,173 79668 99150 8,670 9,150 13,239 13,291 13,853 141,345 5,592 5,566 5,605 51,677 786 1,129 1,146 1,383 3,614 3,600 3,530 3,600 - 4,607 4,607 - 100,874 107,054 110,291 1091,328 73043 Motor Vehicles Maintenance 16,565 - - - Maintenance 16,565 - - - 74021 Special Services 7,548 - - - Services 7,548 - - - Total Operating 1249987 107,054 110,291 109,328 80001 Furniture & Equip <S5,000 39773 - - - 84043 Motor Vehicles - - - - 84045 Radio & Testing Equipment - 241800 24,800 28,176 Total Capital 3,773 242800 24,800 28,176 91350 To Capital Replacement Fund 350,000 400,000 400,000 4009000 91351 To Capital Improvement Prg 450,000 450,000 450,000 550,000 Total Transfers Out 800,000 850,000 850,000 950,000 Total Expenditures S 928,760 S 981,854 $ 985,091 $1,087,504 343 CITY OF BAYTOWN FIRE - EMS SPECIAL DISTRICT FUND 207 SPECIAL DISTRICT -EMS - 20702 Actual Budget Estimated Adopted 2010 -11 2011 -12 2011 -12 2012 -13 Expenditures 71002 Regular Wages S - $ - S - S 64,272 71021 Health & Dental - - - 9,150 71022 TMRS - - - 11,704 71023 FICA - - - 4,917 71028 Workers Comp - - - 82 Personnel - - - 90,125 74021 Special Services 4,473 - - - Services 4,473 - - - Total Operating 4,473 - - 90,125 80001 Furniture & Equip <$5,000 8,686 - - 13,141 84042 Machinery & Equipment 76,085 65,000 65,000 69,142 84043 Motor Vehicles 147,875 185,000 185,000 85,000 85001 Construction 17,705 - - - Total Capital 250,351 250,000 250,000 167,283 Total Expenditures $ 254,824 $ 250,000 $ 250,000 S 2579,408 344 CITY OF BAYTOWN 2012 -13 BUDGET FOOTNOTES Acct.!# Account Name Justification Amount 20701 SPECIAL DISTRICT - FIRE 71002 Regular Wages S 75,173 71021 Health Insurance 9,150 71022 TMRS 14,345 71023 FICA 5,677 71028 WC 1,383 71041 Allowances 39600 TOTAL PERSONNEL SERVICES 1099328 84045 Radio & Testing Equipment 28,176 Drop In Chargers for Portable Radios - Annual Replacement 2,000 Sigtronic Headsets (6) - Annual Replacement 21,500 Voice Amplifiers - Annual Replacement 2,500 Scott Hazmat Radio Interface Houston Spec (8) - Annual Replacement 13,576 Portable Radios (2) 154 MHZ - Annual Replacement 7,600 TOTAL CAPITAL 289176 91350 To Capital Replacement Fund 4009000 Fire Engine and Capital Equipment (pmt. 2 of 2) 400,000 91351 To Capital Improvement Prg 550,000 Construction of Fire Training Facility 450,000 Radio Equipment for Communications (Transfer to CIPF Fund) 100,000 TOTAL TRANSFERS OUT 9509000 TOTAL SPECIAL DISTRICT - FIRE S 190879504 20702 SPECIAL DISTRICT - EMS 71002 Regular Wages S 64,272 New Quality Assurance/Quality Improvement/Compliance Supervisor 71021 Health And Dental Ins 91150 71022 TMRS 11,704 71023 FICA 4,917 71028 Workers Comp 82 TOTAL PERSONNEL SERVICES 909125 Personnel Services increased $87,755 to accommodate planned addition of QAIQI Supervisor as per the Sales Tax District 5 yr plan, reductions below absorb this increase to provide a zero growth budget. 345 CITY OF BAYTOWN 2012 -13 BUDGET FOOTNOTES Acct.# Account Name Justification Amount 80001 Furniture and Fixtures <$5,000 13,141 Workstation 1,700 Chair 275 Desktop 1,425 Laptop 3,570 VoIP Phone 325 Cell Phone 12146 File Cabinet 225 Book Case 475 Motorola Handheld 4,000 84042 Machinery & Equipment 69,142 Zoll AED Program Battery and Pad Replacement 41,142 Zoll X Series 12 Lead ECG with ETCO2, Oral Temp, SP02, Integrated WiFi and Bluetooth, USB ports for data upload, NIBP and CO _ Oximetery 30,000 (2) Stryker Power Cot Pro XT 6500 Hydraulic Stretcher w/ spare batteries and chargers @ 17,500 per set 35,000 Decreased $13,141 to absorb Increase In 80001 and $17,755 to absorb Increases in Personnel Services. 84043 Motor Vehicles 85,000 12006 Frazer Type 114' Generator Powered Module remounted on a 2013 Dodge 4500 Diesel Chassis 85,000 Decreased $65, 000 to absorb increases In Personnel Services. TOTAL CAPITAL 167,283 TOTAL SPECIAL DISTRICT - EMS $ 2579408 TOTAL FIRE -EMS SPECIAL DISTRICT FUND - 207 S 1,344,912 346 ORDINANCE NO. l 1.993 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF BAYTONVN. TEXAS, APPROVING THE FISCAL YEAR 2012 -13 BUDGET SUBMITTED BY THE BOARD OF DIRECTORS OF THE BAYT0WN FIRE CONTROL. PREVENTION, AND EMERGENCY MEDICAL SERVICES DISTRICT; AND PROVIDING FOR THE EFFECTIVE DATE THEREOF. WHEREAS, in accordance with the alternate budget procedure of the Baytown Fire Control, Prevention and Emergency Medical Services District (the "District'') and the published notice of the budget hearing, the Board of Directors of the District (the "Board ") conducted a public hearing to consider the District's proposed annual budget on the 17`h day of July, 2012; and WHEREAS, on the I Th day of July, 2012, after considering the proposed budget together with the testimony and information received at the public hearing. the Board adopted its 2012 -13 budget; and WHEREAS, within ten days of the Board's adoption of its budget, the Board submitted its approved budget to the City Council of the City of Baytown, Texas; and WHEREAS, on the O' day of August, 2012: the City Council of the city of Baytown. Texas, held a public hearing to consider the budget adopted by the Board and submitted to the City Council in accordance with the published hearing notice; and WHEREAS, the City Council of the City of Ba }town, after considering the submitted budget together with the testimony and information received at the public hearing, believes that the budget approved by the Board is consistent with the interest of the residents of the District; NOW THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF *rHE CITY OF BAYTOWN, TEXAS: Section l: That all matters and facts set forth in the recitals hereinabove are found to be true and are approved by the City Council of the City of Baytown, Texas. Section 2: That the City Council of the City of Baytown, Texas hereby approves the budget submitted by the Board of the Baytown Fire Control, Prevention and Emergency Medical Services District, which budget is attached hereto as Exhibit "A" and incorporated herein for all intents and purposes for the District's 2012 -13 fiscal year. Section 3: This ordinance shall take effect immediately froi and after its passage by the City Council of the City of Baytown. INTRODUCED, READ and PASSED by the affirmative v of d Ci • Council of the City of Baytown this the 9`h day of August, 2012. ACIO RAMIRE , SR., City Morney EN H. DONCARLOS, Mayor 347 BAYTOWN S 348 BAYTOWN MUNICIPAL DEVELOPMENT DISTRICT (MDD) 2012 =13 ADOPTED PROJECTS BUDGET FISCAL YEAR ENDING SEPTEMBER 30, 2013 349 BAYTOWN MUNICIPAL DEVELOPMENT DISTRICT (MDD) 2012 -13 ADOPTED PROJECTS BUDGET FISCAL YEAR ENDING SEPTEMBER 30, 2013 Robert D. Leiper Ignacio Ramirez Louise Richman Leticia Brysch 350 General Manager General Counsel Finance Officer Assistant Secretary BAYTOWN MUNICIPAL DEVELOPMENT DISTRICT DIRECTORS STEPHEN H. DONCARLOS, President SCOTT SHELEY, Vice President REGGIE BREWER, Secretary BRANDON CAPETILLO, Director MARY HERNANDEZ, Director ROBERT C. HOSKINS, Director RUBEN LINARES, Director DAVID MCCARTNEY, Director DEE ANNE NAVARRE, Director MERCEDES RENTERIA III, Director TERRY SAIN, Director 351 MUNICIPAL DEVELOPMENT DISTRICT August 2, 2012 President and Directors of the Municipal Development District Board I am pleased to present the adopted 2012 -13 budget for the Baytown Municipal Development District (MDD). The 2012 -13 budget year promises to be an outstanding year for growth and economic development in the Baytown area. Homes sales are improving, commercial development is continuing and recently announced industrial expansion project will keep Baytown moving forward. We look forward to reviewing this budget with you in the coming months. Listed below are the highlights of revenues and expenditures. Revenues — Based on current year sales tax receipts we anticipate revenues to increase in the next fiscal year. Sales tax revenue for 2012 -13 is projected at $4,800,000 which is a conservative increase over current year estimated collections. Along with interest income and loan repayments total revenues for 2012 -13 are projected at $4,852,900. Expenditures - The MDD projects for funding all play a significant role in the economic development and quality of life in our City. The allocations for projects in 2012 -13 are classified in one of the following three (3) priorities: o Priority: Projects or expenditures designed to promote new or expanded business activity that create or retain primary jobs: ➢ Development of New and Expansion of Existing Businesses and Industry Economic Development Foundation — Basic Service ➢ Economic Development Foundation — Special Projects ➢ Property Acquisition for Economic Development Priority: Projects which provide infrastructure for economic development: ➢ Land Acquisition for New Thoroughfares ➢ State Infrastructure Bank Loan Repayment— Decker Dr to SH 146 S Flyover ➢ Texas Avenue Streetscape Project ➢ Cost Share with Developers for Upsizing Utilities ➢ Northeast Wastewater Treatment Plant — Debt Service to fund 60% of design and construction ➢ West District Plant Expansion — Debt Service to fund 60% of design; 50% of construction 352 Priority: Projects that improve a community's quality of life, including parks, athletic facilities, etc. ➢ Aquatics Facility — Support for Capital Projects ➢ Pirates Bay Waterpark Expansion (new) ➢ Baytown Sports League Improvements ➢ Land Acquisition — Future Parks ➢ Sports Complex Improvements — Parking, Fields and Lighting ➢ General Land Office /Coastal Management Program Grant Match ➢ Basketball Court Cover — McElroy Park (new) ➢ Eddie Huron Park Phase III (new) ➢ City Hall Courtyard Improvements, Phase II (new) ➢ Median Beautification Crew (new) ➢ Roseland Park Improvements (new) ➢ Hutto Greenway Median (new) ➢ Jenkins Park Disc Golf (new) ➢ Irrigation System for Soccer Fields (new) Additional narrative on each of the foregoing projects is included in the "Major Budget Issues" section of the budget packet. Project administration costs of $300,000 are included to reimburse the General Fund for administrative, engineering and financial support of the MDD. There is no allocation for unforeseen /new initiatives this year. However, there are previously allocated funds to this account that are still available. These funds provide flexibility to allow the Board to utilize MDD funds to secure federal, state and local grant funds when available and to enhance and expand the impact that the MDD has on the economic development of the community as opportunities arise. It will also allow funding for unexpected or inflationary increases on project costs, if needed. We are excited about the economic development accomplishments in Baytown and look forward to continuing our growth and development into the future. Sincerely, Robert D. Leiper General Manager 353 MUNICIPAL DEVELOPMENT DISTRICT MAJOR BUDGET ISSUES Fiscal Year 2012 -13 On May 5, 2001, in the general election, the citizens of the City of Baytown voted to authorize the creation of the Baytown Municipal Development District (MDD) and the imposition of a sales and use tax at the rate of one -half of one percent for the purpose of financing economic development and parks projects that provide economic benefit, diversify the economic base of the community and improve our quality of life. The board is composed of the Mayor, six council members and four at -large resident members. REVENUES — Based on current year sales tax receipts we anticipate revenues to increase in the next fiscal year. Sales tax revenue for 2012 -13 is projected at $4,800,000 which is a minimal increase over current year estimated collections. Along with interest income and loan repayments total revenues for 2012 -13 are projected at $4,852,900. EXPENDITURES — The projects included in this year's program are economic development improvements in the areas of streets, drainage, sidewalks & signalization, utilities and parks. Generally, project costs may include functions such as services, construction or debt service on long-term construction projects. Project administration costs of $300,000 are included to reimburse the General Fund for administrative, engineering and financial support of the MDD. PROJECTS Development of New and Expansion of Existing Businesses and Industry A significant function of this budget allocation is the development of new and expansion of existing businesses. These projects are critically important in light of the State Implementation Plan's potential impact on the petro - chemical industry and underscore our need to diversify our economic foundation. $300,000 Economic Development Foundation — Basic Service This provides continued funding for the basic economic development services contract with the Baytown Area/West Chambers County Economic Development Foundation (EDF). $200,000 Economic Development Foundation — Special Projects The current MDD budget includes continued funding for a special projects contract with the EDF. The provisions of this contract are requested and approved on an annual basis. $100,000 Property Agguisition for Economic Development This allocation provides funding to purchase property that may become available to be used for future economic development purposes. $1001000 354 Land Acquisition for new Thoroughfares Funds to purchase rights -of -way for roadway development or expansion. $1009000 State Infrastructure Bank Loan Repayment — Decker Drive to Highway 146 S. Flyover The MDD financed a $1,000,000 loan from the Texas State Infrastructure Bank (SIB) for a Decker Drive to Highway 146 South flyover project. This funding, combined with matching funds from the November 2007 bond election, allowed for completion of the Decker Drive to Highway 146 South flyover. The current project funding eliminates the "braided" on and off ramps. The postponement of the construction of these ramps would have impaired mobility in the area. The State matched our $2 million contribution to provide the $4 million necessary to complete all elements of this flyover. Eligible projects must be on the state highway system and be included in the Statewide Transportation Improvement Plan. $1481957 Texas Avenue Streetscape Project The budget includes continued funding for either direct expenditures or match for grants in subsequent years to enhance streets and sidewalks for economic redevelopment, community identity and beautification in the public rights -of -way of Texas Avenue. The expenditures may include roadway improvements, utilities, streetlights, trees, crosswalks, street furniture, landscape plantings, etc. $150,000 Economic Development Cost Share with Developers This funding allows the City to have the ability to upsize utility lines installed by developers to meet future water and sewer needs for undeveloped areas serviced by the same lines. $1000000 Northeast Wastewater Treatment Plant — Debt Service The confirmed growth and development within the City necessitated the design and construction of the Northeast Wastewater Treatment facility. The project is estimated at $28,500,000 with 60% ($17,100,000) of the funding from the MDD. The remaining 40% ($11,400,000) is funded from the Water and Sewer Fund. This allocation includes the current year principal and interest payment on multiple debt issuances by the Texas Water Development Board (TWDB) loan and Certificates of Obligation. $1,199,079 West District Plant Expansion — Debt Service The construction to expand the facility with a new 4.0 million gallon per day (MGD) treatment facility is underway. This expansion will increase the facility to 8 MGD. MDD has reimbursed the City for 60 %, or $1.2 million, of the design costs of approximately $2,000,000, which was authorized in the 2005 -06 and 2006 -07 budgets. The City issued Series 2008 Certificates of Obligation to finance the total construction costs of the project which is estimated at $27,600,000. MDD will provide 50% funding for the 20 year debt service. This allocation funds the current year debt service requirement. $997,844 Aquatic Facility — Debt Service The Aquatic Needs Analysis has been completed and a Master Plan has been produced to further define the development in this recreational area. The final report provided information on utilization, feasibility of construction, and project cost estimates for aquatic facilities. The 2007 -08 budget funded the Engineering and Design. Pirate's Bay Waterpark opened in 2010 and was funded with $4 million authorized in the November 355 2007 bond election and the issuance of $6 million in Certificates of Obligation in early 2010. MDD will fund the debt service on the $6 million in CO's. $437,488 Pirates Bay Waterpark Expansion The waterpark's attendance and popularity continue to be greater than anticipated with the capacity limiting tickets sales on a regular basis. The development of a multi- phased Pirates Bay Expansion Master Plan is in progress. The MDD funding of the North Main water and sewer project debt service is being shifted to the Water and Sewer Fund to provide $4.5 million in MDD debt capacity to help fund the expansion. The 2012 -13 allocation will likely be used directly for design costs this year and then serve as debt service payments in the future budgets. Construction is expected to begin in the next 12 months. $4009000 Baytown Snorts League Improvements The budget provides continued funding for various improvements at little league, pony league and soccer facilities including bleacher covers, backstops, paving, trails, lighting and fencing repairs as needed. $50,000 Land Acquisition — Future Parks The project provides funding to acquire future parkland. This is a continued set-aside of funds to provide an allocation that would be used as land becomes available. $50,000 Snorts Complex (Parking. Fields and Lighting) The project provides for continued funding to be used as needed for park lighting, trails, parking and field improvements at the Sports Complex. $125,000 General Land Office /Coastal Management Program Grant Match Provide matching funds for a Coastal Management Program grant that will remove old pilings and other types of junk in the Tabbs Bay waterfront near Bayland Island. $54,000 Basketball Court Cover This project will provide a roof over existing outdoor basketball court at McElroy Park similar to NC Foote Park. The project will also include lighting improvements for the basketball court. $75,000 Eddie Huron Park Improvements, Phase 111 This project will expand on the Phase I and II projects completed in 2011 and 2012. The third phase will add a sand volleyball court, connecting trails, additional picnic shelter, several picnic sites and shade canopies over the playground and fitness areas. This phase will also provide a much needed safe connecting trail to the Country Club Cove subdivision located north of the park. $175,000 356 City Hall Courtyard Improvements Phase II Phase Il improvements to the area between the Community Center and City Hall will include trail lighting, a trellis, benches, pavers around the flag pole bases and landscaping. $42,000 Median Beautification Crew With the addition of new median landscaping and TxDOT mowing and landscaping beautification responsibilities comes the need for additional maintenance personnel. This crew will be responsible for trimming and landscaping on Spur 330 and Highway 146 between Garth Road and North Main along with planned beautification projects for the remainder of Alexander and Baker Roads. The crew will consist of a crewleader, park caretaker, vehicle and trailer. $120,000 Roseland Park Improvements Improvements include an inner loop, renovations to the Pavilion, a new playground feature and an additional picnic shelter. $100,000 Hutto Drive Greenway Park This park will include a six foot wide loop trail that will be over one mile long with benches and landscaping that will provide a safe place to walk, jog or ride bicycles. This project also includes connecting trails to subdivisions located on both sides of Hutto Drive and the apartment complex located on Rollingbrook Drive. $5000000 Jenkins Park Disc Golf Course The Parks and Recreation Department has received requests to install a Disc Golf Course somewhere in the city. This project was included in the Jenkins Park expansion grant application that was not approved due to a lack of grant funding by the state. This project will utilize open areas at Jenkins Park and on the newly purchased property located next to Jenkins Park. The project will be designed and installed by the Parks and Recreation staff. $25,000 Irrigation System for Soccer Fields The Baytown Saints Soccer Club maintained this park for over 25 years, however, two years ago they moved to another field and the Parks and Recreation took over the fields for adult soccer and flag football leagues. The new leagues have been a success but the demand for the facility and the lack of timely and adequate rainfall had cause serious problems with the turf. This project will irrigate the park's three lighted fields to insure quality safe turf grass for the league players. $40,000 Project Administration & Overhead Total MDD 2012 -13 Budget $300,000 357 MUNICIPAL DEVELOPMENT DISTRICT (MOD) PROGRAM FUND t BUDGET SUMMARY tar Flacon Yes r 2012 -13 I Aetual 4otward i- - _ _ - !d- Total Atlacstloa EsB�te_d 4airvard Cry — - AtsoeatJaa Tote A_ 2010.11 2010.11 2011 -12 2011.12 4011.12 2011.12 2011.12 1 2012.13 • 2I1243 wol kh « j a 6,M4.155 ! S S,S48 g ; S . 92.732 ' _ -- >s 5• 473_ a s,�a,4'3 s - — �— - ; S 1.46OLM ' S s.7M.424 Fta1/ -s.r�a nuts Sates Texos 4,494.771 - 4.304.000 90+1000 4, . 4.788,800 4,800,000 t 4.800.000 trnleroat on iwastamits n Mattrbubon'VYatet tine EGA Freeway 8,512 , 141.000 - : - 14000 - - --10:000 - -- 4'801) - _. 0,000 ; 5.000 -1223 - -- ► - ;Greet Funds for Toxos Avo RWd 693.000 - __ l _ - _ -- -- _ - - - I . ,Gnwd Funds for Mature Center Crystal Bay 'Intarost 843 _ _ -- 1 - -! from iWD8 Bonds for OoM 8ervioe 597,882 683.231 t •loanRopayaWft $1.0191 93,ZiXi ; 53,203 53`203 - - - 44.000 44,000 ar�rasz on loans 383 ' 6197 , 6.197 OkL197 3.966 3800 4.852.900 t 4 900 Total MW Rovmwoa 5,397,528 i 70.0 - 4,971 �062 1 5A34,331 Expenciftmes 'Dftvbpymd of Now wA Epanslan of Existing ! I �Basinossesmid Indnralry 413.108: 188,254: 100,000 , 58,997 345,251: 4.727 340,524 300,000 64'524 Edon Mmftpm M Foundation - Bmic EooramiQ I j Devebpmant Servioos 20'000 i 200.0001 -' 200.000: ' 200,0 ' 200,000 Edon Dovalopmoru Foundation - Special i EconannW Development Projocts 32500 232,145: 100,000 • 3W45, - 332.145: 100,0001 439,145 Eton Development Foundation - Spedal Ecanornic Development PmOct*WRLF 110,000 ' - 110.000, 114000 - 110,000 .ProperyAc*nbm for Econcift Dovoloprm t 5,198. 278,603 j 100.000 378,803 1.500 377.303 10'000 I 477.303 Downtown Rodevatopmeni Assistance - Bayttiwn We Theeder - 500,000 500,000. 500,000 50'000 U d Lod Oovok pmem Cade 15000. 15,060 15.0001 15,000 SubtaW 320.806 87.4 1 000000 ' S8 1 1 199 206,227 1.614.972 1W.000 7,314,972 St oota. omb"90. Slrbwamz R SkmWatho PM ocra Balmr Road betnmian - Land AegLisition 5,027 5.071 f 5,027_ j - ' } 5,027 !Lende.�.,ft���,,.. far NowTharouoos "�• -NoM - r 768,000 ii 100.000 (125,000)1 763.000: 763.000 100.000 t 883.000 MWnffiW n Ivr Sigrvd Sy c1vanastion 'Stale 7,724. 100,604 1 100.604. 4,736 95,888 f - 95.888 tnfrestrudme Brink Loan Repepmwg DWm Or to 148 South flyavar (Simm) 'Texan 148,657 ' * 148957, - 148,957 148,957 - ' 148`957 - 148,857 Averwe - Sueetsc pe Project � 77,472 324.757 150,000: 8.927 483.684 18,717 464,987 � 150.6W; 814.967 .Sprit Perk AliWmwd I 125,000 125,000 125,000 125,000 Texan Avonm - Grant Pmjod 1.078.125 I 29.875 : - ' (8,927) 17,948 17.948 tThwm*t ire Master Plan 123,346, 176AU 176 854 ' 147.459 29195 29195 1-483,0571 388 967. 1,882 014 Sdbtatal 1,433,6241 1,421,917 398,957 i - 1 874 • 337 817 1 i Baker RoadiNarth Main Saritary Sewer Study b Ccravuction �Eaonarme 18,055: - Dev. Coat Share with Developers to Upaim Now Utilities 28.083 509,047 ' 110'000 00 165.6= 771,669 771,669 i 100.000 871.888 NF WW Trey bbd Plant Dow Sarvioo (60%- � ' I , 2005 a 20x8 TWDS 6 2008 CO's) 1,192,126. 1,195,193 ; 1.195,190 1,195,193 1.199.079 1,199,079 N. MaWI -10 Utilhy V1188 Oaht 8ervioe - ( i 04.5nm - 2007 CO's) 349.003 345,541 - ( 345.541 345,541 - Wed DbMd Plant 6gumion Dots Sorvm - !(w%.2008 CO's) 985,752 994491 I - � 994491 � 990,491 997,844 I 997.844 ;UpAW Sew Lirf9•Cheddere 176,173 • ?!22,809 = - 1 (322,809)• " i ;Water 8 Bower Extensiom - Chm tms Ca 57.1871 142.813 • (142,81tt - I - I I Upsim Water Line -1223 Gist Freeway ` 177.1561 ,Upe P efkwal► Wnitertine n�- —� ._ 300.400 { 300.000 West DisVid Plant Expar<sion 1 541387 ' 441 1 000 100000 - &uOtOta! 974 548 ' 1,5110661 2 631 44139 A70—BU 2.631 =5 1 10716W Z x86923 i 3.368.—m MUNICIPAL DEVELOPMENT DISTRICT PROGRAM FUND BUDGET SUARAARY for FhmI Year 2012.13 -- r ; TOW Now s t Actual Carry- forward: Adoplsd ! Atlocatim Estka3lad Cawl-forward Allocation Allocadon 201x11 201x11 2011.12 2011 -12 2011.12 2011.12 201142 2012.13 X012 -113 Agtpli WSW Pion 1114URWIMML - En�raeerirng, Des gn and C.or>s:ruc6on 6.70. ' ( " 'Aqumica Moor Plan Pnaae 1 A 2 Corstn,aion '(Debt Svc on $ mm) 1 438.313 - 426,0131 426,013 428013 437,488. 437,488 Prta u Bay Watwpwk Eqa mkm - Direct Cost Octet Service ! or an:4.&nrn : � i 153.037 i 6.185; 24006 _ ( 3A,185 � 891. __ .1 _ �.� 33,294 t 80.000 � �.� 83,294 center ilmprovwnor>Zs 39.845 1, 70,155; - , - l 70'156 } 29.363 40.7921 - ; 40.792 Goo3e Creek Stream. Phase N (80% Match r � :CMAO a $1.069.535) 101.888 'c�ooae crock Sttaam - Trads. Docks and Picnic 'Slaelbors ! 31.027 ! 93.973 ( 3$ ,633 , 129.808 ' - 129,808 - T 129.606 'Jmdam Park erldgos (2) ' 37.613 207.201 j (26,,400)' 180,801 180.801 - Park ttnproverraerrts I 26.400 T 28 400 13.748 12,651 - ( 12.651 rFleweast>e 'land Acquisition - FutLte Pinks i - 73,13 9 210,000 ; - ; 123,139 • - 123,139 l 210.000 173,139 :Parks Maxtor Plan Updata 3,238 : - . . i - I � - ;Sports Carnpiu (ParbdM Fields aria llgftkng) 124.367 633 125,000 . • - 125.633 9,942 115, 1 i 125,000 } 240,681 sperg=mws (not apodfic) 249.239: 741 : - . 741: 741 Sadie Itaaan Park Please I IK050 ' x,950 ; _ 4,960 �4L960 :mcadw Covors 142433 1 -U -d d Park Tra 1 134,554i 20.861 - ' (20,651)a f . OLO CMP Grant Maids Ba>dcdZa$I in Cover = MC Fode 8 Mcroy - I - 54,000 ys ooh ' - - 54.000 75.000 ' ' 73,550 54,000 1.450 ' 54.000 , 75.000_ j 108.000 76,450 Eddie Hum Park Ptaaso n a n1 ! 'Daoka - 92.6N • ; 92689 92,689 - 175.000 i 175.006 Hill Qaidc soccer - ! 8.030 - t 8,030 I - 8 030 . 1 _.._ - : 6,000 �Cay Hall CourWwd Irrtprovwrm%0 Phaso 18 n - - 61,283 - { 61,283 41 861 t 19.418 42000 • 61.418 �M�r+ Bin Crew ;RosoftM Park Improvon>orts _ j 120,000 100.000 120000 100.000 ;Hutto Orooray IAodiara a 1 500,000 500,000 Jcnkin3 Park Dbc Gabl t + - - 25,000 25,000 krip to System for Soccer Fields 40.000 40,000 Wellc+as Center kwove was 7,8W Z5581 - ' - 2,6W 2,5W Subtatal i 1,574,234 483.186 c 917.015, 14.982: 1.415.1631 877.111 538,072: 2,193.488 ; 2,731,560 Total MOD Projects 6,303,210 ' 4,242,3711 4 947187 - 41 : B 820150 t 4.052.380 4 767 770 5 589.368 ; 10 357138 Otbor :Prgect Adirmtistratien cnd Ovafioad i 250.000 ; i 300.000 ' - 300.000 , • 300.000 - 300.000, 300.000 .� Initiatives 381.370 100000 20659. 5CE021 221 SM021 . SuAIlotal 250.000 ; 381,370 ; 4006000-0 20,661 ; Nzam 300.000 502,021 , WOW 8a2.O21 Total MW E3penat wn 6.553 .210 4.023141 • 5.347197 '. %WZ171 4 S 791 i S 889 388 11,159,156 Re<Iarnros Over (under) ex>pansOS (1,155,682), (4.623.741)* 348.761 (4.6S1.109)I 1,181.951 (5,M.791)11 (1.038,488) (8,308,239) t5ading workh capita S S 548 473 t 924 732: f 548 597 f 767 f 897 384 ' f - 73a 424 S 1 833 S 424165 424165 .QEBT SERVICE PAYMENT RECAP . AwOm Mader Pian Phase 16 2 ConsuU tlon i .(Debt Svc on d8rnm) 438,313 426.013- - 426.013 1 426.013 437.488 437,488 Pb Bay Expansion (Debt Svc on 114.5mm) - - 402000 400.000 IStabo MastrucAue Bank Lam RapvmoM osc rw Of to 14_6 South iryow ( Sim) 148,957 - 148,,957 ( - j 148,957 148,957 1 - ; 148,987 ; 148,967 PIE WW Treatment Rent Debt Sandw (60% - •205 82006 TWDB 8 Z006 CO's) 1.192,t281 , - 1.195.193. - 1,195.193 ` 1,195,193 2 ' 1,199.079 1.199,079 •N. MW&I0 l)f»ty WAS Debt Semite - i I _ _ _ -�_ 349,000 • ( 945.541 r 945.541 I 345t5A1 ,West District Plant Expansion Debt Service _ 1(50% • 2008 CO's) i 985,752 980.491 � _ - i 990,491 � 990.491 ; - 997844 997.644 Tots Dab# $mvlco Pa w=it f 11 153 ' - I S &jq&195 • I f 3.1 195 I f 3,106,125 1183AN f 36183 w c.n �o BAYTOWN S 360 SUPPLEMENTAL INFORMATION INCLUDED FOR PLANNING PURPOSES 361 MUnCIPAL DEVELOPMENT DISTRICT (MDD) PROGRAM FUND BU¢GET SUMMARY -PROJECTED WORKING CAPITAL Fl cc ear 2012 -13 iii - - - __ Ecdmated revenue growth for projected years: l 1.6% Rev Mm FY11 carry. Adjusted Taal Actual Carry- Now Total Cameral foaward Allocation Marstlon Expenditures /arvnN ! AllouOon Alleca9on Projected Projected Projected PmjacLtl ProJaelad F: Ibuas 2010.11 I 2011 -12 2011 -12 2011 -12 2011.72 I 2012 -13 2012 -11 2013.14 2014 -16 2015 -16 2018 -17 2077 -18 Bapinning working capital $ - S 5,51$473 S 924.732 $ 5,548,473 I S 5,54&473 S 8.700,424. $ 1.460,633 I S 8,73.424 S 424,165. $ 515,880 S 657.321 S 747,205 S 1,043,979 R - .. - . 38,352.408. _ 4.304.0001 4240000 4,786.800 -' 4,800.000 4,600000 4872,000 5,019,000 5.094,OOD 5,170.000 Interest on lrnmimeme I - 10,000 10000 4,800 - 5,000 5000 5,000 _4�BISMOD 5000 5,000 5,000 5,000 Interest tram TVODB Bona for Data Sarvice - 1 - - _ _ 683.337. .Cowtbu9mr & 1843828! 657J162 _ 894.2451 59.400 47900 47900 20000 200001 200001 20,009'. 20,000 48 900 4852900 4897.00D 4 70000: SON 000 �. 5119000' 5785900 Total MOD ' Total MOD Revenues 41.413,0.41 49710621 6.144245 5534,331 Expenditures Economic D.Woprrear Proles Development of New and Expansion of Existing Businesses an Industry 1.099.496 158,251 I 156,997 345,251 I _ 41717 340.524 300.000 640,524 10D -000 100,000 10D.090 i 100,000 1 impa] Emn Development Founabon - Basic Emmmic I t - 1 Development Services 1.300,000 ! - 200._000 ; 200.000 1 200,00D _ _ _200,000 1 200,000 20D.000 I 200.0001 200.000 1 200.000 1 200,000 Econ Development Foundation. Special Ee remnic , I ! Development Projects 308,551 232,1451 100.000 _ 332,145. - 332,1451_._100.000 432,145 1W.ODOI 100.000 100.000; 100.0001 - 100,000 E. Development Founitabon - Special Economic 1 Development Pmjects -SBRLF 100,000_ 110,0001 -I 110,0001 _- - 110000 1 I 710.0 00 - f Prope Acquisition far EmnorNC Development rly 621,197 278,803: 100,000 378,803 7,500 377,303 100,000 477.303 _ 100,000 100,000 ; 300,ODD - 300,000: 30.000 Downtown Re ievelopmenl Assistance - Bay. 1 1 1 Lklle Theater - - 500.0W Sm.000 - I 500.000 Un111" Lan Development Code 1 375001 15000 15,000 _ _500.000 15,000 _ 16,000 -i Subtotal 1 3466747. 824,202 1.056997. 1,581,199 1 206227 1.676972 1 700,000 2,374,972 500000 i 500000 700000 700000 ' 700.ODD - Basest. Drainage, Sloosav Aa d Sygnaumnim P-JecM 1 I 1 ,Behar Road Exlettslon - tan Acquisition 113,792 5,027' - 5,0271 - 5,027.1 - 5,027 - Lan Apposition Id New T t roughlares - 1 788.000 (25.000)1 763,000 I _763.000 l 100.000 863.000 700.000 10D.000 100.000 ' 100.000 , 100.000 North MaiNAlexaner Signal Synchronization 780.778 100.604 - 100.604 ; 4.736 95.888. 95468 - - - - _ ' State Inhastruchae Bank Loan Repayment Decker . Or to 146 South flyover (51mm) 446,914 - 148.957 148,957 148,957 -' 146,957 148,957 149,000 149,000. 149,000 - - .TexasAvenue - Straea®ps Project 305.243 324,757' 158.927 483,684 18,717 4.4,987r 15.000 614,967 150,000 150,000, 150.000 150,000' 150.000 Spring Park Ali vd Spin grvn � 725,000 725,000 - 725,000 - 725.000 150,000 �� 150.0_00 l 150.000 ' 150p00 150.000 Texas Avenue - Gram Projed 1,076,125 26,1175 18.9271. 17,948 17,948 - - .. I. - --- - _ - - - - - 1 Mager 123346 176,654 176,654 147.459 29, A 29.196 - - - - - .Thoroughfare Subtotal 2.846198 7427917 398,957 1620874 337,017 1.483,057 398957. 1,BB D14 549000' 549000 549.000 400000 400000 uww Projects Baker R08dfNoM Main Smeary Sewer Study & 1 Cons"lon 1,150,836 - - I - - • 1 - - 1 - 1 Economic Dev. Cost Stare with Developers to I UPsha New UhTnies 28.083 506,047. 285,822: 771,689 - 771.600 100.000 871.669 50,000, 00.000 50.000 50.000: 50.000 NE WIN Traalmem Pant Debt Service (60% -2005' & 2006 TWOS& 2006 CO`:;) 6,067.580 -I 1,196,193: 1,195.193 1.199,079 1,199.079 1,201,6111 1208.315 1,214.6941 1,218,123. 1,225217 N.MauY1- 101.1biity W &S Debt Service- (S4.5mm -� 2007 CO's) 1,411,788 1 345,5111 345,541 345,641 - - - - .. - - - West District Pant Expansion Debt Ser ica - (50% -. 2008 CO's) 3,202,748 - I 990,491 ( 990,491 98.491 - 997,84 1 997.844 1.002,958 1,009.358' 1,014,619 1,021,065 1,026,271 N. Maur 7410 Utility (2ND Baptist Church) 143.230 - • : - - - - - Choddare 177.191 322,9091 (322,809)1 - 'I _ ,UpsizeSewerLina- Water & Samar Extensims "Chambers Co 57.187 142,8131 (142,813)1 - - ;Upsim Water Line -1223 East Freeway 172,155 . - - - - - - - . - Upaize Kilgore Parkway Waterline - . 300.0 300.000 - 300.000 - 300,000 Wen District Plant Expansion Design 541.397 (441,397); 100000 IDD - •1 Subtotal 12,408,1179 7513066 2189028: 3702.694 2,831225 1.071600 2298923 3368,592 2.251547 2.267.971 2279313, 2,289,178 2,301.488 1 MUNICIPAL DEVELOPMENT DISTRICTAMDD) PROGRAM FUND - - - - -- -- - -- - BUDGET SUMMARY - PROJECTED WORK_ 1N0 CAPITAL Flscal Year 2012 -ts _ Estlmaud rmnue Growth for projected : - 1.5% i Rev thru FYI - • Cory- Adjusted Tole! Actual Carry- New., TOW iCurrent i forward A_IRMIllon AyoeaOan j ExperrdtturQS ~ y forward 11111oea_lfon Allocation frgoMd Projected Projected Projected Projected Expenglitures : 2010.11 2011.12 20'1142 2011-12 2011 -12 2012 -13 2012 -13 2013-14 2014-15 x0111 -16 2016 -17 2017 -18 Parks Projects � _ , _ ; � ! �Atauatie Maatet P1art fmpfementatiao: ErgiryeeiUg, � � , Des>gn and Conatruc6on 550.000 _ - " - - ► - AsluaticS Master Plan Phase 1 & 2 Conabucti n ,(Debt Svc on ti =) 522,848 ; - 426.013 428,013 426,013 - 437,488 437,488 427.7381 437AN 426,713 434.138 ' 426.338 Pirates Bay Waterpark Expansion - Direct Cost or , ;Debt service on $4.6m ; 400,000: 400,000 400,000 ; 400,000 ' 400,000 ; 400,000, 400,000 ;BatROwn 8poRs League Improvements 437,015_; - 8,185 , 25.000 _ 34,185 - - 891 33,294 I -- 50000 r� 83,294_ - 25000 , - , 28.000 -- - i 25.000 , 25.000 - 250m Baytown Nature Center Erd yway and Misc ;ImQrovemeMs 948,088 ; _ 70'155 , _ • i 70,155 ! 29,383 40,792 __.. _ _ I - -_ t _ 40,702 ---- - --- f3oosc Craeli Stream. Phase IV (80% Match CMAQ F I = 31,088.535) 597,410 - - �Goase Creek Strearn - Trails, Dodos and Ple do �Sheltera 31.027. 93.973{ 35.833 j 129.608 - 129.608 - 128,809 - - - - - :Gray Center Rerwvatbns: Girls and Adult Softball I Complex 3.302,328 - - - �Jmkises Pwk Bridges (2) 37,613 , 207.201 (28,400) _ 160,801 - - Newvas0e Parfi tmprovamerrts 28,400 ! 13,748 12.651: 12,651 - - - .lankkts Park Parking Lot Land Acquisition - Future Perks 128,728 34,942 73.138 50.0001 123.1.38 ± 123.139 50,000 173.139 50.000. 50.000 , 50.000 50.000 ' 50,000 .Land _ _. r : .Land A.Misitian - Wapne Gray Park 100.000 1 - - _ - Acquisition - Jenkins Park Expansion 405j109 - �Parka Mager Plan Update 100.000. - Skate Park Construction - Unided Park 187,056 ' 4 - Sports Co nplex (Parking. Fields and Lig dbVl 374.387 633 125.000 1251833. 9,942 115.691 125.000 240.991 125,000 MAIM - - Spraygrounds (riot specific) 248.259 741 - 741 741 - ( - - I 50.000 50.000 Eddie Hwon Park Phase t 104.050 i 4.9W. - 4.950. 4,950 - BleaMer Covers :Urudad Park TmH 142433 148.348 20.651 (20.651) - - - - - _ -- - - -- - i - - - 1 t I ' i - ;GLO / CMP Grant Mstdr - , - I 54.000 54.000 i T 54.000 _ 54000 -- 108.000 54 000 54,000 $4.000 54,000: 54,000 Basketball Court Cover - NC Foote 3 McEIM • I 75,000 75.000 ► - 731550 _ _ 1,15W 75,000 76.450 - 'Eddie Huron Park Phase Il 3 III - - 92,689 • 92,689: 9.2.689 • . 175.000 175.000 - Duke Hip Quick Snorer - 8,030. S.O:iO : - 8.030 , - 8,030 - _CIty Hell gmtyard Imptavamefft Phase I & 11 - - 61,2$3 S 61283. 41.864 19,419 i 4241 T 81,41_9 Median BeauMicallon Craw - - ' - , 1_211,000: 120.000 120.000 t 120.000 120.000 , 120.000 120.000 .Roseland Park Improvements - - - _ 100.000' 10,000 • ; Hutto Greenway Median - ' - ' -_: - - t;Od ooO ! • 500,000 - - - - •Jeakins Park Disc Gott - • - - . _ - I 25,000 25,000 Irrigation System for Soccer Fields - : - - - ; 40,001k. 4000,0 - wetlands Center Imprwemerrla ' 10 700 ' 2,5W - 558. 2.558 - - 538,072 2,193,488. 2,731,580 1,201.738 1.211.888 1,125,713 ! 1,133.1381 1.075,338 Subtam 8.409.623 483.188. 905,597. 1,415,183 877.111 Total MDD Projects 27130 747 f 4.242.371 ' 4.551,379 e - 150 ` 4 4,767,7701 S S89 388 10 357138 4 SOS 4.5211,556 4 854 028 4 522 316 4.4--76--.8-26 - 300,0_ 110 ► 300. 000 ' 300.000 • 300,000 ► 300.000. 300,000 ; 300 000 , Other` Project AdMinisd'ation and Overhead 1.787.500 - 250,000 j 300,000 30.0,0.00 Urttareseerumm initiatives 22.704 ! 381.370 ' 6.95S.- S02.0211 502021 - 502.0211 Subtotal 1610 204. 381.370. 256.955 802.0211 3W.000 60=1 r 300.000 1 B02 021 300 000. 300 000 300.000 i 3W,000 300 000 Total MDD Expenditures 28,940,951 4,623.741 1 4 334 9,622J71 4 5 791 5 889 388 1 11 159159 4 805 4 828 SS9 ! 4 954 028 4,822.3161 4 776 828 - -5 • � _S (5,2®0.791)• -- -. -' t -- - - - _ (1,036.468)1 (6,306,259) 91.715 � . _ 141.441 89,974: 296.684 , 418,174 Revenues over (under] expendihuea 12,472.116: 182.728 4,477.928); 1.181.951 � (4.623.741)1 _ _ ( _ t:ridin wo ca lW S 12,47Z11 6 $ 024.M S 1087480 , 5 1070 547 , 6 730 424 S 1.460,633 ti 4x4.188 t S 424,185 815 as0 667 S 747 295 t S 1043.979 ' S 1.4 153 BAYTOWN MUNICIPAL DEVELOPMENT DISTRICT DETAIL DEBT AMORTIZATION SCHEDULES 364 NE WW Treatment - $12,230,000 - WAS issue NE WW Treatment - $139370,000 - W&S Issue Certificate of Obligation - TWOS MOD portion-60%) Issue 1 of 2 $ 3 516 310 Series 2005 Series 2006A Date of Issue - March 1, 2005 9 2006 Term - 20 Years Fiscal Interest Principal Total Total Debt Balance of Year Rate Due 2101 Interest for Fiscal Yr Principal 2006 1.35% $ 98,625 S 99,219 $ 197,844 S 3,417,685 2007 1.55% 105,200 97,738 202,938 3,312,485 2008 1.65% 110,460 73,009 183,469 3,202,025 2009 1.80% 117,035 . 71,088 188,123 3,084,990 2010 2.05% 123,610 68,927 192,537 2,961,380 2011 2.25% 130,185 88,995 219,180 2,831,195 2012 2.40% 138,075 85,873 223,948 2,693120 2013 2.55% 145,965 82,355 228,320 2,547,155 2014 2.65% 153,855 78,456 232,311 2,393,300 2015 2.75% 163,060 74,175 237,235 2,230,240 2016 2.90% 172,265 69,435 241,700 2,057, 975 2017 2.95% 181,470 64,261 245,731 1,876,505 2018 3.00% 191,990 58,656 250,646 1,684,515 2019 3.10% 202,510 52,589 255,099 1,482,005 2020 3.15% 214,345 46,075 260,420 1,267,660 2021 2.00% 226,180 39,080 265,260 1,041,480 2022 3.30% 239,330 31,512 270,842 802,150 2023 3.35% 252,480 23,334 275,814 549,670 2024 3.45% 266,945 14,500 281,445 282,725 2025 3.50% 282,725 4,948 287,673 - $ 31516,310 $ 1,224,226 $ 4,740,536 364 NE WW Treatment - $12,230,000 - WAS issue Certificate of Obligation - MOD portion-60%) $ 39321,586 Series 2006A Date of Issue - February 9 2006 Term - 20 Years Fiscal Interest Principal Total Total Debt Balance of Year Rate Due 2101 Interest for Fiscal Yr Principal 2007 5.875% $ 51,603 $ 212,562 $ 264,164 $ 3,269,983 2008 5.875% 111,353 144,811 256,164 3,158,630 2009 5.875% 116,785 138,109 254,894 3,041,845 2010 5.875% 122,217 131,089 253,306 2,919,628 2011 5.875% 127,649 123,749 251,398 2,791,979 2012 5.875% 133 081 116,090 249,171 2,658,898 2013 4.375% 139,871 109,121 248,991 2,519,028 2014 3.875% 145,302 103,246 248,548 2,373,725 2015 3.875% 152,092 97,484 249,576 2,221,633 2016 4.000% 160,240 91,332 251,572 2,061,393 2017 4.000% 167,030 84,787 251,817 1,894,363 2018 4.100% 175,178 77,855 253,033 1,719,185 2019 4.125% 183,325 70,483 253,809 1,535,860 2020 4.200% 191,473 62,681 254,154 1,344,387 2021 4.250% 199,621 54,418 254,039 1,144,766 2022 4.300% 209,127 45,680 254,807 935,639 2023 4.350% 218,633 36,428 255,061 717,006 2024 4.400% 228,138 26,654 254,793 488,868 2025 4.400% 239,002 16,377 255,379 249,866 2026 4.450% 249,866 5,560 255,425 - $ 3,321,586 $ 1,748,516 $ 5,070,102 364 BAYTOWN MUNICIPAL DEVELOPMENT DISTRICT DETAIL DEBT AMORTIZATION SCHEDULES 365 NE WW Treatment - $19,700,000 - W &S Issue Certificate of Obligation - TWDB (MDD portion-60%) Issue 2 of 2 $ 10g370, 33 Serles 20068 Date of Issue - May 1 2006 Date of Issue - February 1 2007 Term - 20 Years Fiscal Interest Principal Total Total Debt Balance of Year Rate Due 2/01 Interest for Fiscal Yr Principal 2007 5.500% $ 313,210 $ 405,618 S 718,828 S 10,056,923 2008 5.500% 394,802 326,865 721,667 9,662,121 2009 5.500% 405,330 315,863 721,193 9,256,791 2010 5.500°% 415,858 304,468 720,326 8,840,933 2011 5.500% 429,018 292,532 721,550 8,411,915 2012 5.500% 442,178 279,896 722,074 7,969737 2013 5.500% 455,338 266,430 721,768 7,514,399 2014 5.500% 468,498 252,224 720,722 7,045,901 2015 5.500% 484,290 237,214 721,504 6,561,611 2016 5.500% 500,083 221,339 721,422 6,061,528 2017 5.500% 515,875 204,700 720,575 5,545,653 2018 5.500% 534,299 187,239 721,538 5,011,354 2019 5.500% 552,723 168,894 721,617 4,458,631 2020 5.500% 571,147 149,645 720,792 3,887,484 2021 5.500% 592,203 129,429 721,632 3,295,281 2022 5.500°% 613,259 108,334 721,593 2,682,022 2023 5.500% 634,315 86,184 720,499 2,047,707 2024 5.500°% 658,003 62,922 720,925 1,389,704 2025 5.500% 681,691 38,637 720,328 708,013 2026 5.500% 708,013 13,098 721,111 - - $ 10,370,133 $ 4, 051,531 $ 14,421,fi64 6,882,832 365 N Main 1H -10 Utility - $13,000,000 - W &S Issue Certificate of Obligation - MDD Portion (FY2013 - Move to W&S pandfng Mov amog $ 4 500 000 Series 2007 Date of Issue - February 1 2007 Term - 20 Years Fiscal Interest Principal Total Total Debt Balance of Year Rate Due 2/1 Interest for Fiscal Yr Principal 2008 5.875°x6 $ 55,385 $ 300,653 $ 356,038 $ 4,444,615 2009 5.875% 155,769 198,911 354,680 4,288,846 2010 5.875°% 162,692 189,357 352,049 4,126,154 2011 5.875°% 169,615 179,388 349,003 3,956,539 2012 5.875°% 176,538 169,003 345,541 3,780,001 2013 5.875% 183,462 158,203 341,665 3,596,539 2014 4.375°% 192,115 148,137 340,252 3,404,424 2015 3.875% 199,038 139,593 338,631 3,205,386 2016 3.875°% 209,423 131,424 340,847 2,995,963 2017 4.000°% 218,077 122,874 340,951 2,777,886 2018 4.000% 228,462 113,943 342,405 2,549,424 2019 4.100°% 237,115 104,483 341,598 2,312,309 2020 4.125°% 247,500 94,488 341,988 2,064,809 2021 4.200°% 257,885 83,903 341,788 1,806,924 2022 4.250°% 268,270 72,723 340,993 1,538,654 2023 4.300°% 280,385 61,064 341,449 1,258,269 2024 4.350% 292,500 48,890 341,390 965,769 2025 4.4000% 306,346 35,973 342,319 659,423 2026 4.400°% 321,923 22,230 344,153 337,500 2027 4.450% 337,500 7,594 345,094 - $ 4,500,000 $ 2,382,832 $ 6,882,832 365 BAYTOWN MUNICIPAL DEVELOPMENT DISTRICT DETAIL DEBT AMORTIZATION SCHEDULES 366 West District Plant Expansion - $2995009000 - W&S Issue Certificate of Obligation - MDD Portion $ 13 860 814 Series 2008 Date of issue - February 15, 2008 Term - 20 Years Fiscal Interest Principal Total Total Debt Balance of Year Rate Due 211 Interest for Fiscal Yr Principal 2008 4.07% $ 108,257 $ 262,640 $ 262,640 $ 13,860,814 2009 4.000% $ 413,475 561,311 974,786 13,447,339 2010 4.000% 434,619 544,349 978,968 13,012,720 2011 3.500% 458,112 527,640 985,752 12,554,608 2012 3.500% 479,255 511,236 990,491 12 075,353 2013 4.000% 505,097 492,747 997,844 11,570 256 2014 4.000% 530,940 472,026 1,002,966 11,039,316 2015 4.000% 559,131 450,225 1,009,356 10,480,185 2016 4.000% 587,323 427,296 1,014,619 9,892,862 2017 4.000% 617,863 403,192 1,021,055 9,274,999 2018 4.000% 648,404 377,867 1,026,271 8,626,595 2019 4.000% 681,294 351,273 1,032,567 7,945,301 2020 4.000% 716,534 323,316 1,039,850 7,228,767 2021 4.000% 754,122 293,903 1,048,025 6,474,645 2022 4.000% 791,711 262,987 1,054,698 5,682,934 2023 4.125% 831,649 230,000 1,061,649 4,851,285 2024 4.250% 876,285 194,226 1,070,511 3,975,000 2025 4.250% 920,922 156,035 1,076,957 3,054,078 2026 4.400% 967,908 115,172 1,083,080 2,086,170 .2027 4.500% 1,017,243 70,990 1,088,233 1,068,927 2028 4.500% 1,068,927 24,051 1,092,978 - S 13,860,814 $ 7,052,483 $ 20,913,297 366 Decker Dr to 146 Flyover - $1,000,000 - MDD Issue Texas State Infrastructure Bank Loan $ 1 000 000 Series 2008 Date of Issue - September 13, 2007 Term - 8 Years Fiscal Interest Principal Total Total Debt Balance of Year Rate Due 4115 Interest for Fiscal Yr Principal 2009 4.07% $ 108,257 $ 40,700 $ 148,957 $ 891,743 2010 4.07% 112,664 -36,294 148,957 779,079 2011 4.07% 117,249 31,709 148,957 661,830 2012 4.07% 122,021 26,936 148,957 539 809 2013 4.07% 126,987 21,970 148,957 412,822 2014 4.07% 132,156 16,802 148,957 280,666 2015 4.07% 137,534 11,423 148,957 143,132 2016 4.07% 143,132 5,825 148,957 - �$ 1,000 000 $ 191,660 $ 1,191,659 366 BAYTOWN MUNICIPAL DEVELOPMENT DISTRICT DETAIL DEBT AMORTIZATION SCHEDULES Aquatics Master Plan $ Construction - $109000,000 - GOIS Certificates of Obligation - Combined Tax & Revenue - Aquatics Portion $ 6,030,000 Series 2010 Date of Issue - February 1 2010 Term - 20 Years Fiscal Interest Principal Total Total Debt Balance of Year Rate Due 211 Interest for Fiscal Yr Principal 2010 $ 84,635 $ 84,635 S 6.030.000 2011 2012 1.00% 1.00% 235,000 225,000 203,313 201,013 438,313 426,013 5,795,000 5,570,000 2013 2.00% 240,000 197,488 437,488 5,330,0001 2014 2.00% 235,000 192,738 427,738 5,095,000 2015 2.00% 250,000 187,888 437,888 4,845,000 2016 3.00% 245,000 181,713 426,713 4,600,000 2017 3.00% 260,000 174,138 434,138 4,340,000 2018 3.00% 260,000 166,338 426,338 4,080,000 2019 3.50% 280,000 157,538 437,538 3,800,000 2020 3.50% 280,000 147,737 427,737 3,520,000 2021 3.50% 295,000 137,674 432,674 3,225,000 2022 3.63% 300,000 127,074 427,074 2,925,000 2023 3.75% 320,000 115,637 435,637 2,605,000 2024 4.00% 325,000 103,137 428,137 2,280,000 2025 4.00% 345,000 89,737 434,737 1,935,000 2026 4.13% 350,000 75,619 425,619 1,585,000 2027 4.25% 375,000 60,431 435,431 1,210,000 2028 4.25% 380,000 44,387 424,387 830,000 2029 4.38% 410,000 27,344 437,344 420,000 2030 4.38% 420,000 9,187 429,187 - $ 6,030,000 $ 2,684,766 $ 8,714,7 6 367 RESOLUTION NO. 183 A RESOLUTION OF 'ITIE BOARD OF DIRECTORS OF THE BAYTOWN MUNICIPAL DEVELOPMENT DIS "1'RIC'f ADOPTING A BUDGET FOR THE ENSUING FISCAL YEAR, BEGINNING OCTOBER 1, 2012, AND ENDING SEPTEMBER 30. 2013; AND PROVIDING FOR THE EFFEC'I'1VE DATE THEREOR BE IT RESOLVED BY THE BOARD OF DIRECTORS OF THE BAYTOWN MUNICIPAL DEVELOPMENT DISTRIC'C: Section 1: That the budget estimate of the revenues of the Baytown Municipal Development District and the expenses of conducting the affairs thereof for the ensuing fiscal year, beginning October 1, 2012. and ending September 30, 2013, as finally submitted to the Board of Directors by the General Manager of said District be, and the same is in all things, adopted and approved as the budget estimate of all the current expenses as well as the fixed charges against said District for the fiscal year beginning October 1, 2012, and ending September 30, 2013. A copy of the budget is attached hereto as Exhibit "*A'' and incorporated herein for all intents and purposes. Section 2: This resolution shall take effect immediately from and alter its passage by the Board of Directors of the Baytown Municipal Development District. INTRODUCED, READ, and PASSED by the affirmative of the Baytown Municipal Development District this the 2 "d day g AT. of LET -10A BRY'SQ4. Assistant Secretary APPROVED AS TO FORM: iT6NACIO RAMIREZ. SR., a oral Counsel 368 of the Hoard of Directors ,ust. 2012. DONCARLOS, President BAYTOWN REINVESTMENT ZONE #1 FUND 216 BUDGET SUMMARY Actual Adopted Estimated Adopted 2010 -11 2011 -12 2011 -12 2012 -13 iources of Funding TIRZ Increment - City 249,808 642,559 482,805 663,139 TIRZ Increment - County 121,463 183,228 160,432 188,794 Investment Interest 905 500 1,200 500 Developer contribution - 1,450,000 - 175,000 Total Sources 372,176 2,276,287 644,437 1,027,433 Uses of Funding 2003 $ 59,132,610 8,718,987 38,826,709 Zone Adm. & Project Mgmt. 27,840 15,000 5,000 5,000 Legal Services 10,195 7,000 3,700 3,700 Data Base Management 3,150 2,700 2,700 2,700 Accounting Services 2,750 2,750 2,750 2,750 Developer Payments 271,683 117,000 116,653 350,000 TIRZ Fees (rooftops) 89,797 65,800 65,800 70,800 Miscellaneous 169 85,011 136,014 - Capital Improvements - 1,450,000 - 175,000 Debt Service 110,000 115,000 115,000 120,000 Interest on Bonds 231,701 108,388 105,081 50,888 Fiscal Agent Fees 5,000 5,000 5,000 5,000 City Services - 86,550 24,140 33,157 To GOIS - - - - Total Uses 752,285 2,060,199 581,838 818,995 Excess (Deficit) Sources Over Uses (380,109) 216,088 62,599 208,438 Working Capital - Beginning 881,909 501,800 501,800 564,399 Working Capital - Ending 501,800 717,888 564,399 772,836 369 CITY OF BAYTOWN Historical Tax Increment Schedule Historical Tax Increment Schedule Historical Annexed Area Tax Increment Schedule Historical Annexed Area Tax Increment Schedule Taxable Cumulative Annual Taxable Annual Taxable Annual Value Increment Increment Value Increment 2001 Base Year $ 50,413,623 $ - $ - 2005 Base Year $ 2002 $ 49,297,930 (1,115,693) 24,237,247 2008 2003 $ 59,132,610 8,718,987 38,826,709 2009 2004 $ 72,826,380 22,412,757 2004 Base Year $ 1,913 $ 2005 $ 73,907,237 23,493,614 2005 1,913 - 2006 $ 73,907,237 23,493,614 2006 1,913 - 2007 $ 89,611,438 39,197,815 2007 1,913 - 2008 $ 99,420,456 49,006,833 2008 1,913 2009 $ 113,856,490 63,442,867 2009 1,913 2010 $ 123,327,769 72,914,146 2010 1,913 - 2011 $ 136,126,669 85,713,046 2011 1,913 2012 $ 148,823,884 98,410,261 2012 1,913 - 369 HARRIS COUNTY Historical Tax Increment Schedule Historical Annexed Area Tax Increment Schedule I-axable Annual Taxable Annual Value Increment Value Increment 2005 Base Year $ 75,093,792 $ - 2005 Base Year $ 1,913 $ 2008 $ 99,331,039 24,237,247 2008 1,913 - 2009 $ 113,920,501 38,826,709 2009 1,913 2010 $ 122,984,748 47,890,956 2010 1,913 - 2011 $ 135,949,624 60,855,832 2011 1,913 2012 $ 148,338,966 73,245,174 2012 1,913 369 BAYTOWN S 370 6A CITY OF BAYTOWN CAPITAL IMPROVEMENT PROGRAM The Capital Improvement Program (CIP) Budget is the City's plan for the acquisition and construction of municipal public improvements. Projects included in the CIP program are usually expensive, non- recurring projects, which have a useful life spanning more than ten years. Project schedules and information presented in the City's annual budget represent the active and planned CIP projects. Capital Planning The Capital Planning process is an ongoing assessment of the needs of the community. The City has developed a comprehensive plan that provides the roadmap for new development and expansion. The departments submit capital project proposals that include both the cost of construction and recurring operational impact of the project to the operating budget. The projects are prioritized and ranked according to established criteria weighing such factors as public safety and welfare, regulatory compliance, economic development impact, and community needs and support. The CIP program is designed to maintain the City's infrastructure in accordance with the Texas Commission on Environmental Quality (TCEQ) guidelines and the City's objective to maintain infrastructure to a high standard. The public improvement projects will normally have a construction cycle or period from twelve to thirty-six months. Therefore, any impact to the operating budgets may not occur until the period(s) following the period in which construction was started. Capital Funding Funding for the current CIP program is provided primarily from three sources: 1) issuance of General Obligation (GO) bonds, supported or repaid by ad valorem property taxes, 2) issuance of Revenue bonds or Certificates of Obligation (CO), supported or repaid by water and wastewater utility revenue, and 3) sales tax revenue from the Municipal Development District (MDD). Secondarily, projects may be funded from other funds, intergovernmental revenues, developer contributions and interest income. Effect on Operating Costs The effect on operating costs in the current projects in the General Capital Improvement Program, Utility Capital Improvements Program and the MDD will have some or no impact on the operating budget. The two most significant projects are the North Central Fire Station #7 and Baker Road Extension. The North Central Fire Station 47 and East Baker Road Extension are budgeted in the General Capital Improvement Program. The North Central Fire Station #7 will require additional personnel and operating costs. The maintenance and operating costs are $1,108,050 for the North Central Fire Station #7. BUDGET OVERVIEW The 2012 -13 CIP project summary and attached narratives are provided for information. These projects are part of the overall comprehensive CIP program, which includes utility system projects and other general public improvements projects. The 2012 -13 projects in the Utility CIP program will be financed through Certificates of Obligation and General Obligation Bonds will support the voter approved General CIP Program. Projects funded either entirely or partially by the Municipal Development District (MDD) have been submitted to the MDD board for review and approval. 371 The CEP Budget is designed to annually review the development and continuing maintenance of the City's infrastructure. The relationship between the assessed valuation, outstanding debt, annual debt service requirements and general government expenditures as illustrated provide a basis of project consideration and funding. Revisions and amendments may be incorporated into the plan as desired by City Council. General Capital Improvement Program Before any general obligation bonds can be sold to fund capital projects, they must first be authorized by voters. Generally, a process is followed by which the City Council appoints a Steering Committee that decides how much additional general obligation debt can be issued based on factors such as projected revenue increases or decreases, anticipated increases or decreases in property values, and the impact of future bond sales on the property tax rate. After the committee decides the amount of debt that could be issued, a process determining which projects to put before the voters is undertaken. This process usually involves input from City staff and the public about needed projects, and cost estimates are developed for each project. Once the projects and their costs are determined, the City Council calls for the bond election and the voters determine which propositions are approved. After voter approval, the City is authorized to sell the bonds (usually over a period of years) for the propositions approved by the voters. The City Council, Citizens and Administration agree that maintaining and improving the facilities and infrastructure within the City are vital to its growth and development. In the November 2007 bond election, a bond program totaling $79,975,000 was approved. The voters overwhelmingly approved five initiatives that will provide improvements in the following areas: streets; sidewalks; drainage; public safety; and parks, recreation and beautification. A total of $57.6 million dollars in General Obligation Bonds (GO's) have or will be sold before the end of the 2012 -13 budget year for the multi -year bond program. With the issuance of $14 million in GOs in 2011 -12 the City also took advantage of the low interest rate environment to refinance $18.3 million in bonds. In light of the continuing favorable interest rates the City plans to issue $16.8 million of GOs in 2012 -13. The City will continue to monitor and assess the cash flow of projects and as necessary adjust the project schedule. In 2008 -09, the tax rate impact to fund the debt service was $0.05 which was less than the $0.064 expected. A reassessment of the cash flow of projects related to Year Two and Year Three GO's led the City to defer approximately $12,600,000 of debt issuance until fiscal year 2011. This also allowed the deferring of related debt service costs, which in turn allowed the City to defer the associated tax increase. Future tax rate increases are anticipated however, they may be mitigated by the increases in assessed values related to new construction or increased values. While there will be no ad valorem tax increase associated with the budgeted 2012 -13 GO debt issuance, future issuances may require an increase. The following is a description of all the General CIP projects in the 2007 bond program and their estimated costs. General Capital Improvement Program Projects Summaries Streets & Sidewalks Improvements Street Improvements The continuation of the City's annual street rehabilitation program and a physical condition survey of City streets. The survey will determine the streets in the worst physical condition and will assist in determining the next streets to be rehabilitated. $301,000,000 Operating Impact: Operating maintenance costs will be absorbed in General Fund when the project is completed. Matching Funds for Harris County and Texas Department of Transportation (TxDOT) Projects Matching funds for potential Harris County and TxDOT street and highway projects. $6,000,000 Operating Impact: No impact to annual operating budget. 372 Sidewalks Near Parks and Schools Construct sidewalks near parks and schools. $500,000 Operating Impact: No impact to annual operating budget. East Baker Road Extension Extending Baker Road and related utility, sidewalks and drainage improvements. $7,100,000 Operating Impact: Operating maintenance costs will be absorbed in General Fund. Total Streets & Sidewalks Improvements $43,600,000 Drainage Improvements Drainage Improvements Install and upgrade drainage to mitigate street flooding and improve drainage conditions. $2,000,000 Operating Impact: Operating maintenance costs will be absorbed in General Fund. Total Drainage Improvements $2,000,000 Public Safety Improvements Northeast Fire Station #6 Construction of a Fire Station in the northeast area of the city. $3,006,600 Operating Impact: Personnel and operating maintenance costs were absorbed in the General Fund. Radio System Upgrade Upgrade to a digital radio system for police, fire and other emergency services. $4,250,000 Operating Impact: Reduction in maintenance costs. Replacement or Expansion of EMS Station on South Main Replace or expand the EMS Station on South Main. $980,000 Operating Impact: No impact to annual operating budget. 911 Center and Fiber Upgrades Construction of a 911 Center and expansion of the fiber optic network. $9,500,000 Operating Impact: No impact to annual operating budget. North Central Fire Station Construction of a Fire Station in the north central area of the City. $4,030,400 Operating Impact: Personnel and operating maintenance costs were absorbed in General Fund. Public Safety Building Improvements Improvements to public safety buildings in the City. $600,000 Operating Impact: No impact to annual operating budget. Siren Replacement and Additions Replace warning sirens and add additional six sirens sites along the IH 10 corridor. $4181,000 Operating Impact: No impact to annual operating budget. Total Public Safety Improvements $22,785,000 373 Parks, Recreation and Beautification Improvements Aquatics Master Plans Phases 1. 2 & 3 The Aquatic Needs Analysis has been completed and a Master Plan has been produced to further define the development in this recreational area. The final report provided information on utilization, feasibility of construction, and project cost estimates for aquatic facilities. The 2007 -08 budget funded the Engineering and Design and construction began in early 2009 on a multi - million dollar aquatics facility. The project was funded with $4 million authorized in the November 2007 bond election and MDD is funding the debt service on the additional $6 million in CO's which also provided funding for the project; the Pirates Bay Water Park opened in Summer 2010. Operating Impact: Personnel and operating maintenance costs are absorbed in the Aquatics Fund. Phase 2 includes the replacement of the NC Foote Pool and Phase 3 includes construction of a new sprayground park and splash pads. $9,300,000 Operating Impact: Operating maintenance costs will be absorbed. Park Land North of IH -10 Purchase of land north of Ili- 10 for future park site. Operating Impact: No impact to annual operating budget. $525,000 Beautification Visual improvements to the gateways of the City and medians including Alexander Drive, Baker Road and Rollingbrook Drive. $1,005,000 Operating Impact: Operating maintenance costs will be absorbed. Total Parks, Recreation and Beautification Improvements $10,830,000 Bond Issuance Costs 1 $760,000 Total General Capital Improvement Program ,$779, 75,000 Utility Capital Improvement Program The City of Baytown is the sole supplier of water and wastewater services in the city limits of the City of Baytown. The City accounts for all revenues and expenses of water and wastewater operations through a utility enterprise fund. This is classified as a proprietary fund, similar to the operation of a business. Revenues in the fund are generated by user fees, not property or sales taxes, which are separate and distinct from the General Fund of the City. The City also provides water and wastewater services in some areas of the City's extraterritorial jurisdiction (ETJ). Typically provision of utility services outside the City is pursuant to a contract with a municipal utility district. In 2003, the City Council adopted a policy defining its role in providing utility services outside the city limits. Due primarily to wastewater capacity concerns, this policy significantly limits any provision of utility services outside the City. In 2005, the City Council amended the policy to allow utility services to be provided to public educational institutions outside the city limits. Another capital improvement initiative seen as critical to the growth and development of the City is the utility infrastructure. Current and active projects detailed in this document represent over $137 million in improvements from 2002 through 2016. Projects in this category include development and redevelopment of wastewater treatment plants and lift stations; water and sewer line rehabilitation; line extensions; new and rehabilitation of water towers; and water well replacement. A reassessment of cash flows for these projects resulted in the deferral of debt issuance which deferred the related debt service. The City plans to issue $11 million in Certificates of Obligation (COs) in 2012 -13. Additional ongoing projects that will improve the City's utility infrastructure include the hardening of lift stations and other water and sewer 374 facilities throughout the City. These projects are funded by grants and are budgeted in excess of $12 million. During the budget process, the staff reviewed the current and future utility capital improvements and included additional items in the CIP. As an enterprise fund which operates on fees charged to customers, water and sewer rates may be increased as necessary to fund these much needed capital improvements. The following is a description of active and future Utility CIP projects and their estimated costs in the current program: Utility Capital Improvement Program Project Summaries Rehabilitation Projects Miscellaneous Rehabilitation and Emergencies Provides funding for an annual program for rehabilitation and emergency sewer repairs throughout the City. $15,000,000 Operating Impact: No impact to annual operating budget. Central District Wastewater Treatment Plant Rehabilitation Install bypass piping on influent head -works to prevent overflows during bar screen breakdowns, replace the 14- year -old mechanical bar screen and serpentex conveyor, replace administration building containing asbestos flooring and replace lift station motor control cabinet. $1,594,093 Operating Impact: It will improve service, but no operating impact. Central District Wastewater Treatment Plant Lift Station Replace the existing lift station. $7,900,000 Operating Impact: It will improve service, but no operating impact. West District Plant Expansion Expand the plant capacity in order to treat an additional four million gallons per day of sewage and provide additional capacity to allow for new development in the service area. $29,600,000 Operating Impact- It will improve service, but no operating impact. Gulf Coast Lift Station Replace the existing lift station. $2,500,000 Operating Impact: It will improve service, but no operating impact. Steinman Lift Station & Force Main Rebuild the lift station to increase capacity, eliminate the bypass, and install a new force main. Operating Impact. It will improve service, but no operating impact. $7,440,000 Raccoon Lift Station Install new pumps and rehabilitation of existing wet well. $4,443,350 Operating Impact: It will improve service, but no operating impact. Garth Road Lift Station Install new pumps, piping, control panel, and rehabilitation of existing wet well. $1,000,000 Operating Impact: It will improve service, but no operating impact. West Main Lift Station Install new piping, control panel, rehabilitation of existing wet well, and move pumps to ground level. Operating Impact. It will improve service, but no operating impact. $1,500,000 375 Cedar Bayou Lynchburg Lift Station Install new pumps, piping, control panel, and rehabilitation of existing wet well. $1,019,847 Operating Impact: It will improve service, but no operating impact. Slapout Gully Lift Station Install new pumps, rehab existing wet well, and move pumps to ground level. $300,000 Operating Impact: It will improve service, but no operating impact. Hugh Wood Lift Station Increase wet well to accommodate a two -pump system. $300,000 Operating Impact: It will improve service, but no operating impact. Collection System Rehabilitation (including Oakwood/Lee Heights and Pelly /Gulf Heights Subdivisions Replace 163,000 feet of 8 inch through 18 inch pipe utilizing the pipe bursting method. It will also include the rehabilitation and/or replacement of lift stations in various subdivisions. $37,150,000 Operating Impact: It will improve service, but no operating impact. Cedar Bayou Lift Station Investigative Study /Construction The study will investigate and determine the best solution to increase the pumping capacity of the lift station with implementation of the plan to follow. $2,100,000 Operating Impact: No impact to annual operating budget. Rehabilitation Force Main Rehabilitation Rehabilitate force main by using pipe bursting and/or open cut method. $500,000 Operating Impact: It will improve service, but no operating impact. Central Heights Subdivision Rehabilitation The rehabilitation will replace the existing 6 inch and 8 inch sanitary sewer mains. $642,500 Operating Impact: It will improve service, but no operating impact. Pinehurst Sanitary & Storm Sewer Rehabilitation The rehabilitation will replace the existing 6, 8 and 10 -inch sanitary sewer mains and along with the storm sewer piping. $4,900,000 Operating Impact: It will improve service, but no operating impact. Water System Rehabilitation The replacement of existing cast iron, galvanized and asbestos cement pipes. $6,162,000 Operating Impact: It will improve service, but no operating impact. Total Rehabilitation Projects $124,051,790 System Improvement Projects Water Tower at Sports Complex The proposed one million gallon water tower will be located on the northeast corner of the Wayne Gray Sports Complex adjacent to the Republic of Texas Plaza. The tower will enhance the City's overall water system. $2,400,000 Operating Impact: It will improve service, but no operating impact. Baker Road and ftagy Water Tower Rehabs The rehabilitation will replace the interior and exterior coating of the tower and repair the minor corrosion on the tower. Operating Impact: It will improve service, but no operating impact. 376 $650,000 Water Line - Business Highway 146 - Goose Creek Bridge Replacement and upsizing of a water main that crosses the Goose Creek Bridge at Business Highway 146 and services all of Market Street. $300,000 Operating Impact: No impact to annual operating budget. Baker Road Water Well Replacement Construction of a ground water well to replace an existing, failed well that provides raw water to the City of Baytown in citywide emergencies. $1,800,000 Operating Impact: It will improve service, but no operating impact. Thompson Road Utility Relocation Relocation of existing municipal utilities in preparation for and coordination with a Harris County project for widening Thompson Road. BAWA contributed $500,000 funding for this project. $1,153,608 Operating Impact: It will improve service, but no operating impact. Total System Improvements Projects New Development /Other $6,303,608 North Main/IH -10 Utility This project will extend water and wastewater service along North Main Street from just north of Cedar Bayou Lynchburg Road to Wallisville Road, effectively opening up this area for future development. The project is almost complete and the easements have been acquired. The City issued Series 2007 Certificates of Obligation to finance the project. $4,500,000 Operating Impact: It will improve service, but no operating impact. Utili , Building Offices Design and rebuild a new Utility Billing office to allow for adequate space to service citizens and accommodate staff. $1,000,000 Operating Impact: Operating maintenance costs will be absorbed. Bond Issuance Costs $1,747,000 Total New Development Projects /Other Total Utility Capital Improvement Program $7,247,000 The Utility Capital Improvement Program provides for the issuance of various debt instruments to fund the projects. The following schedule depicts debt issues since fiscal year 2001 -02. Fiscal Year 2001 -02 2002 -03 2003 -04 2004 -05 2005 -06 2006 -07 2007 -08 Amount $ 5,415,000 $ 5,830,000 $11,980,000 $13,370,000 $31,930,000 $13,000,000 $29,500,000 A capital improvement initiative seen as critical for the growth and development of the City is utility infrastructure. Current and active projects detailed in this document represent over $137 million in improvements from 2002 through 2016 with over $100 million completed to date. Projects in this category include development and redevelopment of wastewater treatment plants and lift stations; water and sewer line rehabilitation; line extensions; new construction and rehabilitation of water towers; and water well replacement. 377 Wastewater Operations continues to address repairs to or replacement of private service lines through the Private Sewer Lines Inspection Program (PSLIP) initiated in 2007. As lines are inspected, homeowners are notified of required improvements and given one year to take corrective action. This program's continued success is critical to addressing the effects of inflow and infiltration within the sewer system. A reassessment of the cash flow of current projects and the utilization of residual bond funds and interest earnings allowed the City to fund many of the fiscal year 2009 and later projects without issuing additional debt. The City implemented a new utility rate structure to generate the funding required for the FY2012 budget. The new rate structure is designed to equitably distribute the costs of service and provide incentives for water conservation. Water and sewer rates were increased by 5.85 %, effective April 1, 2010. These rate increases were implemented as a result of a comprehensive Water & Sewer Utility Rate Study. The objective of this study included a Revenue Sufficiency Analysis to ensure sufficient annual revenues over a multi -year projection period in order to meet financial requirements for operation and maintenance costs, capital improvements, new debt service expenses, and to provide adequate working capital reserves. The Revenue Sufficiency Analysis recommended another 5.85% increase to be effective January 1, 2011 and in fiscal year 2012. The FY2013 Water and Sewer budget has no rate increase, even though the Utility Rate Study anticipated a 5.85% increase. It is our decision that we forego this increase until next year since we have sufficient reserves to operate at the current rates. We do expect to return to the rate study model next fiscal year. The rate structure includes a "Base Facility Charge" of $3.23 per account for inside the City and $6.46 for outside the City for all customer types to recover the current costs of meter reading and maintenance, billing, and other customer service functions of the system. The "Base Facility Charge" is based upon meter size for all Non - Residential, Irrigation, and High- Volume User accounts and per physical dwelling unit for Single - Family and Multi- Family residential accounts. No monthly consumption allowance is included in the "Base Facility Charge." Single - Family Residential and Irrigation accounts are calculated using an inclining block, conservation rate structure. Residential sewer has a 12,000- gallon cap. 378 The Water and Sewer Rates Table is depicted below. Service Current Effective Individually Metered Single-Family Residential Rates Inside City Electric Service Water Monthly Customer Charge $ 3.23 Water Monthly Base Facility Charge $ 6.72 Water consumption rates: Other Operations Up to 2,000 gallons per unit S 2.30 Between 2,001 - 6,000 gallons per unit $ 5.00 Between 6,001 - 12,000 gallons per unit $ 5.99 Between 12,001 - 18,000 gallons per unit $ 7.80 Use over 18,000 gallons per unit $10.14 Sewer Monthly Customer Charge $ 3.23 Sewer Monthly Base Facility Charge $ 6.72 Sewer consumption rates: Up to 2,000 gallons per unit $ 2.32 Between 2,001— 12,000 gallons per unit $ 5.03 Outside City Water Monthly Customer Charge $ 6.46 Water Monthly Base Facility Charge $13.44 Water consumption rates: Up to 2,000 gallons per unit $ 3.45 Between 2,001 - 6,000 gallons per unit $ 7.49 Between 6,001 - 12,000 gallons per unit $ 9.00 Between 12,001 - 18,000 gallons per unit $11.70 Use over 18,000 gallons per unit $15.21 Sewer Monthly Customer Charge $ 6.46 Sewer Monthly Base Facility Charge $13.44 Sewer consumption rates: Up to 2,000 gallons per unit $ 3.48 Between 2,001 — 12,000 gallons per unit $ 7.55 Volume User Water consumption rate/ 1,000 gallons S 3.68 The following key planning assumptions have been used to evaluate the needs for rate adjustments: • Growth in the water and wastewater customer accounts of 1.25% per year. • Inflation factors as follows: o 15% Health & Insurance 0 2% Salary Savings o 10% Electric Service 0 5% Machinery, Equipment and Motor Vehicles 0 3% Salaries 0 3% Other Operations 0 1 % Transfers • New and/or expanded programs. • Raw Water Supply Cost — BAWA purchases raw water from the City of Houston. The raw water supply contract with the City of Houston is in effect through the year 2040, and sets the maximum amount of raw water to be delivered to the BAWA plant at 15.8 MGD without penalties. The surcharge for water purchased over the 15.8 MGD is nominal at this time. BAWA 379 received notice of a rate increase (3.3 %) from $0.5754 to $0.59439 effective April 1, 2012. The annual rate adjustment is intended to help cover the City of Houston's cost increases that impact the provision of safe, clean drinking water and the collection and treatment of wastewater. This includes operational costs as well as the costs involved in repairing portions of the City of Houston system's aging infrastructure. The Baytown Water Authority (BAWA) rates increased 9.5% effective October 1, 2012. This increase will cover the increased cost of operations, including debt service, the purchase of raw water, and provide a reserve for future capital projects. • Planned Debt Issues: Any changes to the Utility CIP could impact future rates. Private Sewer Lines The City is experiencing inflow and infiltration (I &I) into its wastewater collection system from groundwater which causes the collection system and ultimately treatment facilities to exceed the capacity designed specifically for conveyance and treatment of wastewater. TCEQ has issued Notices of Violation for unauthorized discharges from the sanitary sewer collection system as a result of I &I into the system and mandated corrections. I &I problems result from defects in both public and private systems. The vast majority of this amount relates to public wastewater improvements. The City's Utility CIP identifies needed public system improvements but does not address private service lines. Homeowners are contributing significantly to I &I problems by not replacing broken or defective private sewer laterals between their homes and the City's system and by having uncapped clean outs or cross connections. The City Council expressed a desire to address I &I problems in the wastewater system by the repair of private service lines located between the public lines and the home. The I &I program started in fiscal year 2006 -07 funded by a program in the Water & Sewer Fund which sends out work crews to identify problem private lines through smoke testing and to notify the property owners of the need for repairs. In February 2007, City Council modified the City ordinance (Section 42 -63) to require a property owner to 380 repair defective sewer services lines within 365 days after notification by the City and allows for a City of Baytown Rater and Sewer Rate Increases 16.00% 15.00% 14.00% -------- ----------- --....------- 12.00% - ------ -- .....-- -- 10.00% . ................. - ....... - -' —'--.. 8.00% 7.00% .. .......... 7.00^% ....................... ............................... 6.00% .— ............... -----...._.. 5.85% .._ —.... .- - - -.._ .__�.... 5.8500 5.85% 4.00% ..._.... .... -- --- —.... .. --- 0.00% 2005 -06 2006 -07 2007 -08 2008 -09 2009 -10 Eff. 2010 -11 Err. 2011 -12 Err. Adopted Adopted Adopted Adopted April 2010 Jan. 2011 Oct. 2011 (1st Billing Cycle)* * No Increase for FY2012 -13 Private Sewer Lines The City is experiencing inflow and infiltration (I &I) into its wastewater collection system from groundwater which causes the collection system and ultimately treatment facilities to exceed the capacity designed specifically for conveyance and treatment of wastewater. TCEQ has issued Notices of Violation for unauthorized discharges from the sanitary sewer collection system as a result of I &I into the system and mandated corrections. I &I problems result from defects in both public and private systems. The vast majority of this amount relates to public wastewater improvements. The City's Utility CIP identifies needed public system improvements but does not address private service lines. Homeowners are contributing significantly to I &I problems by not replacing broken or defective private sewer laterals between their homes and the City's system and by having uncapped clean outs or cross connections. The City Council expressed a desire to address I &I problems in the wastewater system by the repair of private service lines located between the public lines and the home. The I &I program started in fiscal year 2006 -07 funded by a program in the Water & Sewer Fund which sends out work crews to identify problem private lines through smoke testing and to notify the property owners of the need for repairs. In February 2007, City Council modified the City ordinance (Section 42 -63) to require a property owner to 380 repair defective sewer services lines within 365 days after notification by the City and allows for a surcharge for noncompliance. Funds have been appropriated for low interest loans to assist certain qualified homeowners with financing for the needed improvements. Specifically, if a private sewer line becomes damaged, defective or deteriorated to the extent that it admits earth or surface or subsurface water or permits the escape of effluents, the City, when it becomes aware of such condition, shall send notice by certified mail to advise the property owner that repairs must be made within 365 days after receipt of such notice. Economic Development Projects On May 5, 2001, in the general election, the citizens of the City of Baytown voted to authorize the creation of the Baytown Municipal Development District (MDD) and the imposition of a sales and use tax at the rate of one -half of one percent for the purpose of financing economic development projects that provide economic benefit and diversify the economic base of the community. The MDD has several projects underway that will play a significant role in the economic development and quality of life in the City. The projects include economic development improvements in the areas of streets, drainage, sidewalks signalization utilities and parks. The estimated costs are shown in the schedules following this summary and also included in the separate MDD budget document. The following is a description of all MDD 2012 -13 funded projects. PROJECTS Development of New and Expansion of Existing Businesses and Industry A significant function of this budget allocation is the development of new and expansion of existing businesses. These projects are critically important in light of the State Implementation Plan's potential impact on the petro- chemical industry and underscore our need to diversify our economic foundation. $300,000 Operating Impact: If successful, it could bring in additional sales and property taxes or payments in lieu -of -taxes for the City. Economic Development Foundation — Basic Service This provides continued funding for the basic economic development services contract with the Baytown Area/West Chambers County Economic Development Foundation (EDF). $200,000 Operating Impact: No impact to annual operating budget. Economic Development Foundation — Special Projects The current MDD budget includes continued funding for a special projects contract with the EDF. The provisions of this contract are requested and approved on an annual basis. $100,000 Operating Impact: No impact to annual operating budget. Property Acquisition for Economic Development This allocation provides funding to purchase property that may become available to be used for future economic development purposes. $100,000 Operating Impact: No impact to annual operating budget. Land Acquisition for new Thoroughfares Funds to purchase rights -of -way for roadway development or expansion. $100,000 Operating Impact: No impact to annual operating budget. State Infrastructure Bank Loan Revavment — Decker Drive to Hiahwav 146 S. Flvover The MDD financed a $1,000,000 loan from the Texas State Infrastructure Bank (SIB) for a Decker Drive to Highway 146 South flyover project. This funding, combined with matching funds from the November 2007 bond election, allowed for completion of the Decker Drive to Highway 146 South flyover. The current project funding eliminates the "braided" on and off ramps. The postponement of the construction of these ramps would have impaired mobility in the area. The State matched our $2 million contribution 381 to provide the $4 million necessary to complete all elements of this flyover. Eligible projects must be on the state highway system and be included in the Statewide Transportation Improvement Plan. $148,957 Operating Impact: No impact to annual operating budget. Texas Avenue Streetscape Project The budget includes continued funding for either direct expenditures or match for grants in subsequent years to enhance streets and sidewalks for economic redevelopment, community identity and beautification in the public rights -of -way of Texas Avenue. The expenditures may include roadway improvements, utilities, streetlights, trees, crosswalks, street furniture, landscape plantings, etc. $150,000 Operating Impact: No impact to annual operating budget. Economic Development Cost Share with Developers This funding allows the City to have the ability to upsize utility lines installed by developers to meet future water and sewer needs for undeveloped areas serviced by the same lines. $100,000 Operating Impact: No impact to annual operating budget. Northeast Wastewater Treatment Plant — Debt Service The confirmed growth and development within the City necessitated the design and construction of the Northeast Wastewater Treatment facility. The project is estimated at $28,500,000 with 60% ($17,100,000) of the funding from the MDD. The remaining 40% ($11,400,000) is funded from the Water and Sewer Fund. This allocation includes the current year principal and interest payment on multiple debt issuances by the Texas Water Development Board (TWDB) loan and Certificates of Obligation. $1,199,079 Operating Impact: No impact to annual operating budget. West District Plant Expansion — Debt Service The construction to expand the facility with a new 4.0 million gallon per day (MGD) treatment facility is underway. This expansion will increase the facility to 8 MGD. MDD has reimbursed the City for 60 %, or $1.2 million, of the design costs of approximately $2,000,000, which was authorized in the 2005 -06 and 2006 -07 budgets. The City issued Series 2008 Certificates of Obligation to finance the total construction costs of the project which is estimated at $27,600,000. MDD will provide 50% funding for the 20 year debt service. This allocation funds the current year debt service requirement. $997,844 Operating Impact: It will improve service and there will be an impact to operating budget due to operational costs. Aquatic Facility — Debt Service The Aquatic Needs Analysis has been completed and a Master Plan has been produced to further define the development in this recreational area. The final report provided information on utilization, feasibility of construction, and project cost estimates for aquatic facilities. The 2007 -08 budget funded the Engineering and Design. Pirate's Bay Waterpark opened in 2010 and was funded with $4 million authorized in the November 2007 bond election and the issuance of $6 million in Certificates of Obligation in early 2010. MDD will fund the debt service on the $6 million in CO's. $437,488 Operating Impact: Personnel and operating costs are absorbed in the Aquatics Fund. Pirates Bay Waterpark Expansion The waterpark's attendance and popularity continue to be greater than anticipated with the capacity limiting tickets sales on a regular basis. The development of a multi - phased Pirates Bay Expansion Master Plan is in progress. The MDD funding of the North Main water and sewer project debt service is being shifted to the Water and Sewer Fund to provide $4.5 million in MDD debt capacity to help fund the expansion. The 2012 -13 allocation will likely be used directly for design costs this year and then serve as debt service payments in the future budgets. Construction is expected to begin in the next 12 months. $400,000 Operating Impact: Personnel and operating costs are absorbed in the Aquatics Fund. 382 Ba own Sports League Improvements The budget provides continued funding for various improvements at little league, pony league and soccer facilities including bleacher covers, backstops, paving, trails, lighting and fencing repairs as needed. Operating Impact: No impact to annual operating budget. $50,000 Land Acquisition — Future Parks The project provides funding to acquire future parkland. This is a continued set -aside of funds to provide an allocation that would be used as land becomes available. $50,000 Operating Impact: No impact to annual operating budget. Sports Complex (Parking, Fields and Li hting) The project provides for continued funding to be used as needed for park lighting, trails, parking and field improvements at the Sports Complex. $125,000 Operating Impact: No impact to annual operating budget. General Land Office /Coastal Management Program Grant Match Provide matching funds for a Coastal Management Program grant that.will remove old pilings and other types of junk in the Tabbs Bay waterfront near Bayland Island. $54,000 Operating Impact: No impact to annual operating budget. Basketball Court Cover This project will provide a roof over existing outdoor basketball court at McElroy Park similar to NC Foote Park. The project will also include lighting improvements for the basketball court. $75,000 Operating Impact: No impact to annual operating budget. Eddie Huron Park Improvements, Phase III This project will expand on the Phase I and II projects completed in 2011 and 2012. The third phase will add a sand volleyball court, connecting trails, additional picnic shelter, several picnic sites and shade canopies over the playground and fitness areas. This phase will also provide a much needed safe connecting trail to the Country Club Cove subdivision located north of the park. $175,000 Operating Impact: No impact to annual operating budget. City Hall Cou and Improvements Phase II Phase II improvements to the area between the Community Center and City Hall will include trail lighting, a trellis, benches, pavers around the flag pole bases and landscaping. $42,000 Operating Impact: No impact to annual operating budget. Median Beautification Crew With the addition of new median landscaping and TxDOT mowing and landscaping beautification responsibilities comes the need for additional maintenance personnel. This crew will be responsible for trimming and landscaping on Spur 330 and Highway 146 between Garth Road and North Main along with planned beautification projects for the remainder of Alexander and Baker Roads. The crew will consist of a crewleader, park caretaker, vehicle and trailer. $120,000 Operating Impact: No impact to annual operating budget. Roseland Park Improvements Improvements include an inner loop, renovations to the Pavilion, a new playground feature and an additional picnic shelter. $100,000 Operating Impact: No impact to annual operating budget. Hutto Drive Greenwgy Park This park will include a six foot wide loop trail that will be over one mile long with benches and landscaping that will provide a safe place to walk, jog or ride bicycles. This project also includes connecting trails to subdivisions located on both sides of Hutto Drive and the apartment complex located on Rollingbrook Drive. $500,000 Operating Impact: No impact to annual operating budget. 383 Jenkins Park Disc Golf Course The Parks and Recreation Department has received requests to install a Disc Golf Course somewhere in the city. This project was included in the Jenkins Park expansion grant application that was not approved due to a lack of grant funding by the state. This project will utilize open areas at Jenkins Park and on the newly purchased property located next to Jenkins Park. The project will be designed and installed by the Parks and Recreation staff. $25,000 Operating Impact: No impact to annual operating budget. Irrigation System for Soccer Fields The Baytown Saints Soccer Club maintained this park for over 25 years, however, two years ago they moved to another field and the Parks and Recreation took over the fields for adult soccer and flag football leagues. The new leagues have been a success but the demand for the facility and the lack of timely and adequate rainfall had cause serious problems with the turf. This project will irrigate the park's three lighted fields to insure quality safe turf grass for the league players. $40,000 Operating Impact: No impact to annual operating budget. Project Administration & Overhead Total IVIDD 2012 -13 Budget 384 $300,000 Capital Improvement Program 2007 Approved by Voters on November 6, 2007, revisions: June 26, 2008; September 10, 2009; July 15, 2010; September 8, 2011; July 12, 2012 Projected Costs at 5% Inflation Per Year W 00 LA Proposition 1 Base Project Proposition 2 22,785,000 Proposition 3 10,830,000 Proposition 4 7,100,000 Proposition 6 2,000,000 Issue Costs 760,000 $ 79,975,000 2007 Funding (To be Year 1 Year 2 Year 3 Year 4 Year 5 Year 6 Year 7 Year 8 Authorized Project j increased for Inflation FY 2007 -08 FY 2008 -09 FY 2009 -10 FY 2010 -11 FY 2011 -12 FY 2012 -13 FY 2013 -14 FY 2014 -15 Total Issuance Costs n/a $ 126,000 $ 138,000 $ 173,000 $ 180,000 $ 143,000 $ 760,000 Street Improvements $ 30,000,000 $ 5,000,000 $ 5,000,000 $ 5,000,000 $ 5,000,000 $ 5,000,000 $ 5,000,000 $ 30,000,000 Northeast Fire Station $ 2,892,000 $ 600,000 $ 2,406,600 [occupy] $ 3,006,600 Radio System Upgrade $ 4,000,000 $ 1,000,000 $ 2,100,000 $ 1,150,000 $ 4,250,000 Matching Funds for Hams $ 6,000,000 $ 1,000,000 $ 1,000,000 $ 4,000,000 $ 6,000,000 County and TxDOT Projects Construction of drainage $ 2,000,000 $ 400,000 $ 400,000 $ 400,000 $ 400,000 $ 400,000 $ 2,000,000 facilities Replacement or Expansion of $ 900,000 $ 100,000 $ 880,000 [occupy] $ 980,000 EMS Station on South Main Aquatics Master Plans Phases $ 8,750,000 $ 4,000,000 [MDD -$6m] $ 500,000 $ 3,100,000 $ 400,000 $ 1,300,000 $ 9,300,000 1 &2 911 Center and Fiber $ 8,000,000 $ 225,000 $ 275,000 $ 1,000,000 $ 8,000,000 $ 9,500,000 Upgrades Extension of Baker Road $ 6,000,000 $ 750,000 $ 6,350,000 $ 7,100,000 Park land north of 1 -10 $ 500,000 $ 525,000 $ 525,000 Sidewalks near Parks and $ 500,000 $ 100,000 $ 100,000 $ 100,000 $ 100,000 $ 100,000 $ 500,000 Schools North Central Fire Station $ 3,587,000 $ 400,000 $ 3,630,400 $ 4,030,400 Beautification $ 1,000,000 $ 171,000 $ 167,000 $ 167,000 $ 167,000 $ 167,000 $ 166,000 $ 1,005,000 Public Safety Building $ 580,000 $ 600,000 $ 600,000 Improvements Siren Replacement and $ 418,000 $ 418,000 $ 418,000 Additions $ 75,127,000 $ 12,815,000 $ 10,773,600 1 $ 1,842,000 1 $ 9,685,000 1 $ 6,515,000 1 $ 16,826,400 $ 17,518,000 $ 4,000,000 1 $ 79,975,000 W 00 LA Proposition 1 $ 36,500,000 Proposition 2 22,785,000 Proposition 3 10,830,000 Proposition 4 7,100,000 Proposition 6 2,000,000 Issue Costs 760,000 $ 79,975,000 BAYTOWN S 386 UTILITY CAPITAL IMPROVEMENT PROJECTS SUMMARY Active and Future Projects Project Description Years 1-6 2008 Year 7 2009 Year 8 2010 Year 9 2011 Year 10 2012 Year 11 2013 Year 12 2014 Year 13 2015 Year 14 2016 Year 15 Total Rehabilitation Protects Miscellaneous Rehab & Emergencies-Sewer $ 6,000,000 $ 1,000,000 $ 1,000,000 $ 1,000,000 $ 1,000,000 $ 1,000,000 S 1,000,000 $ 1,000,000 $ 1,000,000 S 1,000,000 $ 15,000,000 Central District W/W Plant Im ry Design 1,144,093 - 450,000 - - 1,594,093 Central District W/W Plant Lift Station - 400,000 500,000 - 7,000,000 - 7,900,000 West District Plant Expansion (Debt Svc on 50% of year 7 costs funded by MDD ) 2,000,000 27,600,000 - - - 29,600,000 Gulf Coast Lift Station 2,000,000 500,000 - - 2,500,000 Steinman Lift Station & Force Main - 200,000 740,000 6,500,000 - - 7,440,000 Raccoon Lift Station 43,350 300,000 400,000 3,700,000 - - - 4,443,350 Lift Stations- Various -PEWs - - - - - Garth Road Lift Station - - 1,000,000 - 1,000,000 West Main Lift Station - 1,500,000 - - 1,500,000 Cedar Bayou Lynchburg Lift Station 19,847 - - 1,000,000 - 1,019,847 Slapout Gully Lift Station - 300,000 - 300,000 Hugh Wood Lift Station - - - - 300,000 - 300,000 Sant / Water System Rehabilitation - - 4,000,000 8,000,000 8,000,000 8,000,000 8,000,000 36,000,000 Oakwood / Lee Heights Subdivision - - - 700,000 700,000 Pell / Gulf Hill Subdivision - - - - 450,000 - - 450,000 Force Main Rehabilitation - - 500,000 - - - - 500,000 Cedar Bayou Lift Station Investigative Stud / Const 100,000 - - 2,000,000 - 2,100,000 Central ge-ights Subdivision Rehabilitation - - 642,500 - - - - - 642,500 Pinehurst Sanitary & Storm Sewer Rehabilitation 700,000 4,200,000 - - 4,900,000 Water System Rehabilitation - - - 1,000,000 1,000,000 1,000,000 1,000,000 1,000,000 1,000,000 6,000,000 Missouri Street from Utah to Huggins - 36,000 - - - 36,000 Creek Bend to Hillhurst - - 75,000 - - - - 75,000 North Main from Cedar Bayou to Highway 146 - 22,000 - - 22,000 Maryland from Kentucky to Missouri - - 29,000 - - - 29,000 Total Rehabilitation Projects 11,207,290 29,300,000 3,632,500 3,262,000 26,900,000 7,750,000 11,000,000 11,000,000 10,000,000 10,000,000 124,051,790 Utility System lmnrovement Protects Water Tower at Sports Complex - - 200,000 2,200,000 - - 2,400,000 Baker Rd and Bayway Water Tower Rehabs - 650,000 - - - - 650,000 Water Line - business 146 -Goose Creek Bride - 300,000 - - - - 300,000 Baker Road Water Well Replacement - 300,000 1,500,000 - - - 1,800,000 Thomps an Rd Utility Relocation $453,631 in Yr 8 BAWA - 453,631 699,977 - - - 1,153,608 Total Utility System Improvement Projects - 1,053,631 2,399,977 2,200,000 650,000 - 6,303,608 New Development Psolects/Otlrer North Main/I -10 Utility 4,500,000 - - 4,500,000 Utility Billing Offices (New building) - - - 1,000,000 - 1,000,000 Issue Costs 1,247,000 200,000 - 100,000 100,000 100,000 100,000 1,747,000 Total New Development Projects/Other 5,747,000 200,000 100,000 11100,000 100,000 100,000 7,247,000 Total S 16,954,290 S 30,553,631 S 6,032,477 $ 5,462,000 S 27,550,000 $ 7,750,000 S 11,100,000 S 12,100,000 S 10,100,000 S 10,100,000 S 137,602,398 w 00 v MUNICIPAL DEVELOPMENT DISTRICT MDD PROGRAM FUND BUDGET SUMMARY - PROJECTED WORKING _ CAPITAL Fiscal Year 2012 -13 Estimated revenue growth for projected years: 1.5% owo 00 Rev thru FY11 Current Expenditures Carry- forward Adjusted Allocation Total Allocation Actual Expenditures Carry- forward New Allocation Total Allocation Projected Projected Projected Projected Projected 2010 -11 2011 -12 2011 -12 2011 -12 2011 -12 2012 -13 2012.13 2013.14 2014 -15 2015 -16 2016 -17 2017 -18 Beginning worklnq capital $ - $5,548.473 $ 924,732 $ 5,548,473 $ 5,548,473 $ 6,730,424 $ 1,460,633 $ 6,730,424 $ 424,165 $ 515,880 $ 657,321 $ 747,295 $ 1,043,979 Revenues Sales Taxes 38,216,835 4,304,000 4,240,000 4,786,800 4,800,000 4,800,000 4,872,000 4,945,000 5,019,000 5,094,000 5,170,000 Interest on Investments 1,352.408 10,000 10,000 4,900 5,000 5,000 5,000 5,000 5,000 5,000 5,000 Interest from TWDB Bonds for Debt Service - - 683,231 - - - - Contributions & Miscellaneous 1,843.826 657,062 894,245 59,400 47,900 47 900 20,000 20,000 20,000 20,000 20,000 Total MDD Revenues 41,413,069 4,971,062 5,144,245 5,534,331 - 4.852,900 4,852,900 4,897,000 4,970,000 5,044,000 5,119,000 5,195,000 Expenditures Economic Development Pro acts Development of New and Expansion of Existing Businesses and Industry 1,099,496 188,254 156,997 345,251 4,727 340,524 300,000 640,524 100,000 100,000 100,000 100,000 100,000 Econ Development Foundation - Basic Economic Development Services 1,300,000 200,000 200,000 200,000 - 200,000 200,000 200,000 200,000 200,000 200,000 200,000 Econ Development Foundation - Special Economic Development Projects 308,554 232,145 100,000 332,145 332,145 100,000 432,145 100,000 100,000 100,000 100,000 100,000 Econ Development Foundation - Special Economic Development Pro ects -SBRLF 100,000 110.000 - 110,000 110,000 110,000 Property Acquisition for Economic Development 621,197 278,803 100,000 378,803 1,500 377,303 100,000 477,303 100,000 100,000 300,000 300,000 300,000 Downtown Redevelopment Assistance - Baytown Little Theater 500,000 500,000 500,000 500,000 - - - - Unified Land Development Code 37,500 15,000 15,000 15,000 - 15,000 - Subtotal 3,466,747 824,202 1,056,997 1,881,199 206,227 1,674,972 700,000 2,374,972 500,000 500,000 700,000 700,000 700,000 Streets. Drainage, Sidewalks & Si nalizadon Pro acts Baker Road Extension - Land Acquisition 113,792 5,027 - 5.027 5,027 5,027 - - - Land Acquisition for New Thoroughfares 788,000 25,000 763,000 - 763,000 100,000 863,000 100,000 100,000 100,000 100,000 100,000 North Main/Alexander Signal Synchronization 780,778 100,604 - 100.604 4,736 95,868 95,868 - - State Infrastructure Bank Loan Repayment Decker Dr to 146 South flyover $1 mm) 446,914 148,957 148,957 148,957 - 148,957 148,957 149,000 149,000 149,000 - - Texas Avenue - Streetscape Pro ect 305,243 324,757 158,927 483,684 18,717 464,967 150,000 614,967 150,000 150,000 150,000 150,000 150,000 Spring Park Ali nment 125,000 125,000 125,000 125,000 150,000 150,000 150,000 150,000 150,000 Texas Avenue - Grant Project 1,076,125 26,875 8,927 17,948 17,948 - - - - Thoroughfare Master Plan 123,346 176,654 176,654 147,459 29,195 - 29,195 - - Subtotal 2,846,198 1,421,917 398,957 1,820,874 337,817 1,483,057 398,957 1,882 014 549,000 549,000 549,000 400,000 400,000 utility Projects Baker Road/North Main Sanitary Sewer Study & Construction 1,150,838 - - - Economic Dev. Cost Share with Developers to U size New Utilities 26,083 506,047 265,622 771,669 - 771,669 100,000 871,669 50,000 50,000 50,000 50,000 50,000 NE WW Treatment Plant Debt Service (60 %- 2005 & 2006TWDB & 2006 CO's ) 6,067,580 1,195,193 1,195,193 1,195,193 1,199,079 1,199,079 1,201,581 1,208,315 1,214,694 1,218,123 1,225,217 N. MaiN1-10 Utility W &S Debt Service- ($4.5mm - 2007 CO's ) 1,411,769 345,541 345,541 345,541 - - - West District Plant Expansion Debt Service - (50% - 2008 CO's ) 3,202,146 990,491 990,491 1 990,491 997,844 997,844 1,002,966 1,009,356 1,014,619 1,021,055 1,026,271 N. Main 11-10 Utility 2ND Baptist Church 143,230 - - U size Sewer Line - Cheddars 177,191 322,809 322,809 - - - - - Water & Sewer Extensions - Chambers Co 57,187 142,813 142,813 - - - - - - - U size Water Line -1223 East Freeway 172,155 - - - Usize Kilgore Parkway Waterline 300,000 300,000 300,000 300,000 - - West District Plant Expansion Design - 641,397 441,397 100,000 100,000 - - - Subtotal 12,408,179 1,513,066 2,189,828 1 3,702,894 2,631,225 1 1,071 669 1 2,296,923 3,368,592 2,254,5471 2.267.671 2,279 313 2 ,289,178 2,301,488 MUNICIPAL DEVELOPMENT DISTRICT (MDD) PROGRAM FUND BUDGET SUMMARY - PROJECTED WORKING CAPITAL Fiscal Year 2012.13 Estimated revenue growth for projected years: 1.5% Rev thru FY11 Current Expenditures Carry- forward Adjusted Allocation Total Allocation Actual Expenditures Carry- forward New Allocation Total Allocation Projected Projected Pro acted Projected Projected 2010.11 2011.12 201142 201142 2011 -12 201243 2012 -13 2013.14 2014 -15 201546 2016.17 2017 -18 Parks Pro acts Aquatic Master Plan Implementation: Engineering, Design and Construction 550,000 - - Aquatics Master Plan Phase 1 & 2 Construction Debt Svc on $6mm 522,948 426,013 426,013 _ 426,013 437,488 437,488 427,738 437,888 426,713 434,138 426,338 Pirates Bay Waterpark Expansion - Direct Cost or Debt Service on $4.5mm 400,000 400,000 400,000 400,000 400,000 400,000 400,000 Baytown Sports League Improvements 437,015 9,185 25,000 34,185 891 33,294 50,000 83,294 25,000 25,000 25,000 25,000 25,000 Baytown Nature Center Entryway and Misc. Improvements 948,088 70,155 - 70,155 29,363 40,792 40,792 - - in Goose Creek Stream, Phase IV (80% Match CMAQ $1,089,535 ) 597,410 - - - - - - Goose Creek Stream - Trails, Docks and Picnic Shelters 31,027 93,973 35,633 129,606 - 129,606 129,606 - - Gray Center Renovations: Girls and Adult Softball Complex 3,302,328 - - - Jenkins Park Bridges 2 37,813 207,201 26,400 180,801 180,801 - Newcastle Park Improvements 26,400 13,749 12,651 - 12,651 - - - Jenkins Park Parking Lot 128,729 - - - - l.and Acquisition - Future Parks 34,942 73,139 50,000 123,139 - 123,139 50,000 173, 139 50 ,000 50,000 50,000 50,000 50,000 Land Acquisition - Wayne Gray Park 100,000 - - - - Land Acquisition - Jenkins Park Expansion 405,109 - - - - - - - Parks Master Plan Update 100,000 - - - - - - _ Skate Park Construction - Unidad Park 187,056 - Sports Com lex (Parking, Fields and Lighting) 374,367 633 125,000 125,633 9,942 115,691 125,000 240,691 125,000 125,000 - - Sprayg rounds not specific) 249,259 741 741 741 - - - 50,000 50,000 Eddie Huron Park Phase 1 104,050 4,950 4,950 4,950 - - - - - - Bleacher Covers 142,433 - - - - - - Unidad Park Trail 146,349 20,651 20,651 - - - GLO / CMP Grant Match - 54,000 54,000 54,000 54,000 108, 000 54 ,000 54,000 54.000 54,000 54.000 Basketball Court Cover - NC Foote & McElro 75,000 75,000 73,550 1,450 75,000 76,450 - Eddie Huron Park Phase II & III 92,689 92,689 92,689 - 175,000 175,000 - Duke Hill Quick Soccer - 8,030 8,030 8,030 8,030 - City Hall Courtyard Improvements Phase I & II - - 61,283 61,283 41,864 19,419 42,000 61,419 - Median Beautification Crew - 120,000 120,000 120,000 120,000 120,000 120,000 120,000 Roseland Park Improvements - - - 100,000 100,000 - - Hutto Greenway Median - 500,000 500,000 - - Jenkins Park Disc Golf - - - - 25,000 25,000 - - Irri ation System for Soccer Fields - - 40,000 40,000 - Wetlands Center Improvements 10,700 2,558 - 2,558 2,558 - - - - Subtotal 8,409,623 483,186 905,597 1,415,183 877,111 538,072 2,193,488 2,731,560 1,201,738 1,211,888 1,125,713 1,133,138 1,075,338 Total MDD Projects 27,130 747 4,242,371 4,551,379 8,820,150 4,052,380 4,767,770 5,589,368 10,357,138 4 505,285 4,528,559 4,654,026 4,522 316 4,476,826 Other Project Administration and Overhead 1,787,500 250, 000 300, 000 300, 000 300, 000 300, 000 300, 000 300,000 300,000 300,000 300,000 Unforeseen/New Initiatives 22,704 381,370 6,955 502,021 502,021 502,021 - Subtotal 1,810,204 381,370 256,955 802,021 300,000 502.021 1 300,000 802,021 300,000 300,000 300,000 300,000 300.000 Total MDD Expenditures 28,940,951 4,623,741 4,808 334 9,622 171 4,352,380 5 269 791 5,889,368 11,159,159 4,805.285 4,828,559 4,954,026 4,822 316 4,776,826 Revenues over under expenditures 12,472,118 4,623,741 162,728 4,477,926 1,181,951 5,269,791 1,036,468 6,306,259 91,715 141,441 89,974 296,684 418,174 Ending working capital $ 12.472,118T $ 924,732 $ 1,087,460 $ 1.0770 547$ 6.730,424 $ 1,460,633 $ 424.1651 $ 424,165 1 $ 515.8801$ 657,321 $ 747,295 $ 1,043 979 1 $ 1,462,153 W 00 BAYTOWN S 390 CITY OF BAYTOWN MISCELLANEOUS FUNDS OVERVIEW This section consists of various funds designated for a single purpose. The presentation is a matter of information. Authorization is received by a grant, contractual arrangement, legislative requirement or budget appropriation in other funds. The funds presented are as follows: • Street Maintenance Sales Tax (Fund 211) In 2001 the Texas Legislature passed House Bill 445, which allows cities to raise their local sales tax rate by 0.25 percent if the funds are dedicated to street maintenance and repair. On May 15, 2004, in the general election, the citizens of the City of Baytown voted to authorize the imposition of a street maintenance sales tax. This sales tax must be reapproved every four years by voters or it will expire. In November 2011, reauthorized early due to Senate Bill 100, Baytown citizens overwhelmingly reapproved the sales tax in order to continue this beneficial program. This fund will account for the revenues collected from this sales tax and may only be used to maintain and repair municipal streets that exist when the tax is adopted. • Community Development Block Grant Fund (Fund 270) CDBG is funded through grants from the Department of Housing and Urban Development under its Entitlement Program and is used to carryout the initiatives of developing viable communities within the City of Baytown. The City's initiatives under this program are to provide decent housing, suitable living environment, and expanding economic opportunities for low- and moderate - income persons within the CDBG targeted areas. • . Capital Replacement Fund (Fund 350) The Capital Replacement Fund (CRF) was established to improve and maintain the City's non - infrastructure capital, including, but not limited to, such items as vehicles, equipment, computer software and hardware. Items included in the CRF are usually expensive, non - recurring items that have a useful life that spans more than one year. Funding is provided through capital lease payments from other funds and interest income. • General Capital Improvement Program Fund (Fund 351) The General Capital Improvement Program Fund (CIPF) was established in 1998 to provide pay -as- you -go funding for the City's General Capital projects. The CIPF can be used to offset the impact of debt issued for capital improvements. • Water & Sewer Capital Improvement Program Fund (Fund 527) The Water & Sewer Capital Improvement Program Fund (WSCIPF) was established in 2003 to provide pay - as- you -go funding for the City's Water & Sewer Capital projects. The WSCIPF can be used to offset the impact of debt issued for capital improvements. • Water & Sewer Impact Fee Fund (Fund 529) On August 26, 2004, City Council adopted Ordinance number 9854, authorizing an impact fee for the City. The fee is intended to ensure the provision of adequate public facilities to serve new development in the service area by requiring each such development to pay its pro rata share of the costs of water and wastewater capital improvements necessitated by and attributable to such new development. 391 CITY OF BAYTOWN MISCELLANEOUS FUNDS OVERVIEW • Bayland Island Operations Fund (Fund 540) The activity relating to the leasing of facilities at Bayland Island is recorded in the Bayland Island Operations Fund. These funds are used to maintain the facilities and service the Alternate Minimum Tax (AMT) debt issued in 1992. A lease for the operation of the marina was executed in 2002 and revised in 2012. • Medical Benefits Fund (Fund 560) The Internal Service Risk Management Fund for medical benefits includes premium payments and claims for the City's self-funded health and dental program. The City fully funds a reserve for claims incurred but not reported and maintains adequate reserves to cover unexpected spikes in plan costs. The target reserve level for the Medical Benefits fund is to maintain between a 90 to 120 days reserve to cover unexpected spikes in plan costs. • Workers Compensation Fund (Fund 561) The Internal Service Risk Management fund for workers compensation includes activities associated with the administration of the City's self-funded workers compensation program. The target reserve level for the Workers Compensation Risk Management fund is to maintain between a 90 to 120 days reserve to cover unexpected spikes in plan costs. The City funds a reserve for claims incurred but not reported. • Other Miscellaneous Funds This section includes other funds with restricted uses. These are budgeted for the use of all available funds received to date. As new monies are received throughout the budget year, they will be presented to Council for acceptance and appropriation. ❖ Municipal Court Special Revenue Fund (Fund 201) Municipal Court Building Security SB 182 amended § 102.107 of the Texas Code of Criminal Procedure to allow the Municipal Court to impose a $3.00 fee on all misdemeanor convictions in order to cover the costs of providing building security. This fee provides funding for personal services for the bailiff in the City of Baytown's Municipal Court. Municipal Court Technology SB 601 amended §102.0172 of the Texas Code of Criminal Procedure to allow the Municipal Court to impose a $4.00 fee on all misdemeanor offenses in order to purchase computer enhancements, such as computer systems; computer networks; imaging systems; electronic kiosks; electronic ticket writers; and docket management systems. This fee provides funding for the purchase of technological enhancements for the City of Baytown's Municipal Court. RAP Program This program is funded by a $25 mandated fee which is added to all municipal court cases in which the defendant takes over thirty days to pay for assessed fines. Half of the twenty five dollar fee is retained by the city, the other half is sent to the state. The City of Baytown has primarily used their portion of the payment to fund our juvenile alternative sentencing program (R.A.P.). The R.A.P. program which stands for Responsibility, Accountability, and Pride is a community service program. Juveniles are supervised and perform community service (clean -up, graffiti, trash pickup, mowing of yards, washing cars) in lieu of payment of assessed fines. 392 CITY OF BAYTOWN MISCELLANEOUS FUNDS OVERVIEW Juvenile Case Manager The Juvenile Case Manager is vital to our organization in which it opens up communication with the courts and opportunities relating to juveniles. This is a self-funded position by which a $5.00 fee is added to each citation that is processed through the Municipal Court. The funds allocated from these fees must go to specific causes such as salary, training, and supplies associated with this position. ❖ Parks and Recreation Special Revenue Fund (Fund 209) This fund accounts for special contributions from individual and corporate groups dedicated to special programs within the Parks and Recreation Department that are not part of the normal operating budget. ❖ HazmatlHomeland Security Special Revenue (Fund 210) Weapons of Mass Destruction/Hazardous Materials This program will account for expenses and revenues associated with responses to incidents involving hazardous material spills outside the City or on behalf of non - residents. ❖ Police Forfeitures (Fund 225) Special funds designated for programs outside the normal operating police budget. Funds are received through forfeitures of seized funds and contributions. Family/Youth Programs (Fund 226) Drug Awareness Resistance Education (D.A.R.E.) Project This program provides Gangs and Drugs educational training to middle school students within the local independent school district. This educational training is provided by officers from the City of Baytown's Police Department and is funded 50/50 through an intergovernmental partnership with the Goose Creek Consolidated Independent School District and the City of Baytown. Child Safety Fees and DARE Donations provide the City's share for this project. Pursuant to Article 102.014 of the Texas Code of Criminal Procedure, the County assesses a Child Safety Fee in the amount of $25 against drivers that receive violations in school zones and remits the fee to the City monthly. Victims of Crime Act (VOCA) This grant program funds 80% of one domestic violence - counseling position within the Police Department. The City provides 20% matching funds for other expenses through local funds. The counselor assists domestic violence victims by responding to the crime scenes, providing immediate counseling and referral services and if needed, hospital accompaniment. Additionally, guidance is given to victims on the various legal steps within the criminal justice system such as crime victims' compensation issues, protective orders, and court accompaniment. Police Academy Fund (Fund 228) The academy provides in- service firearms training to City of Baytown police officers as well as providing training to new recruits and officers from other agencies at the Sgt. P.E. Badillo Firearms Training Center. This program is funded by fees charged to the Drug Enforcement Agency (DEA) for their use of the Firearms Training Center. 393 CITY OF BAYTOWN MISCELLANEOUS FUNDS OVERVIEW ❖ Odd Trust and Agency Fund (Fund 231) This fund is to account for funds received from the local industrial plants for the City to provide fire fighting and rescue services to the plants that are not included as a part of the Fire Department's operating budget. ❖ Library Grant Fund (Fund 266) This fund accounts for local grant funds pass - through the State of Texas Library and the Texas State Library & Archives Commission (TSLAC). The grant funds are restricted to provide funds to maintain, improve, and enhance local library services, and to provide Texans who are not residents of a particular local community access to and services from the many participating public libraries in Texas. Contributions and donations fund special library programs, not a part of the normal operating budget. ❖ Summer Youth Job Program Fund (Fund 280) This fund is to account for funds received from local businesses and individuals in support of the Mayor's Summer Job Program. The primary use of these funds is to provide funding for the major's initiatives to support the students who participate in the summer job program within the City. ❖ Emergency Management Fund (Fund 291) Local Emergency Planning Committee (LEPC) This program is mandated by SARA Title III and is funded by contributions received from the various plants with matching funds from the City of Baytown General Fund. The LEPC board meets to make recommendations for expenditure of these funds. It is used primarily to provide hazardous material education awareness to the City of Baytown; plants located in the industrial district; as well as in the Extra Territorial Jurisdiction (ETJ). + Baytown Nature Center Fund (Fund 296) The Baytown Nature Center is 420 -acre special use facility designed for passive recreation. It is a nature preserve to be used for fishing, birding, hiking, picnicking and environmental education, and consists of upland wooded areas, salt marshes, trails, fishing piers and educational pavilions. Funding is provided by user -fees and donated funds for special purposes. ❖ Wetlands Education and Recreation Center Operating Fund (Fund 298) Lee College, Goose Creek ISD, local industry, private contributions, and the City of Baytown fund this Parks and Recreation Department's initiative. It provides environmental education and recreation to both youth and adult citizens. ❖ Wetlands Education and Recreation Center Fund - Special Projects (Fund 299) Special contributions from Industry or other groups dedicated for the Wetlands Education and Recreation Center for improvements or activities. 394 CITY OF BAYTOWN STREET MAINTENANCE TAX FUND 211 BUDGET SUMMARY for Fiscal Year 2012 -13 Actual R11dapt Rctimatpd rarrv- Rild"at Tnt91 BEGINNING WORKING CAPITAL $ 3,112,551 $ - $ 3,669,198 $ 3,190,255 $ 475,031 $ 3,190,255 Revenues Sales Tax 211461,669 2,300,000 2,600,000 - 2,700,000 21700,000 Interest on Investments 4,448 5,000 3,000 - 3,000 3,000 - 2,703,000 2,703,000 TOTAL REVENUES 25466,117 2,305,000 2,603,000 3,190,255 2,703,000 5,893,255 TOTAL AVAILABLE RESOURCES 5,578,668 2,305,000 6,272,198 Expenditures Asphalt Mill & Overlay 920,824 1,500,000 1,496,620 1,852,340 1,000,000 2,852,340 Crack Seal and Joint Repair 157,313 - 641,739 509,072 600,000 1,109,072 Concrete Street Repair 831,333 600,000 943,584 353,812 900,000 1,253,812 Other Capital Project Initiatives - 500,000 - - 200,000 200,000 2,715,224 2,700,000 5,415,224 TOTAL EXPENDITURES 1,909,470 2,600,000 3,081,943 $ 475,031 $ 478,031 $ 478,031 ENDING WORKING CAPITAL $ 3,669,198 $ (295,000) $ 3,190,255 395 BAYTOWN S 396 CITY OF BAYTOWN COMMUNITY DEVELOPMENT BLOCK GRANT FUND 270 BUDGET SUMMARY BY FUND Actual Budget Estimated Adopted 2010 -11 2011 -12 2011 -12 2012 -13 Revenues CDBG - Entitlement $ 838,750 $ 749,347 $ 749,347 $ 612,718 Program Income 36,218 69,645 36,218 63,272 Total Revenues 874,968 818,992 785,565 675,990 Expenditures 641,105 642,465 642,465 419,638 Available for Reprogramming- Ending CDBG Administration 119,523 154,112 127,112 135,198 Owner- Occupied Housing Rehabilitation 372,459 468,517 468,517 478,875 Residential Sewer Line Repair/Replace 8,915 20,600 20,600 16,950 Substandard Structures Abatement (Demolition) 116,581 85,116 73,116 84,636 Senior/Disabled Transportation 55,920 60,000 60,000 66,870 Homebuyers' Counseling Workshops 4,828 5,800 4,200 - Homebuyers' Assistance Program 85,941 97,347 85,347 102,264 Our Promise for West Baytown - 4,000 4,000 - Baytown Family YMCA Swim Safe 3,000 4,500 4,500 3,000 Baytown Family YMCA Youth Sports 6,939 7,000 7,000 6,000 New Horizon Family Center 2,066 - - - Baytown Resource Center 11,041 9,000 9,000 12,000 Sidewalk, Curb & Alleyway Repairs - 137,000 137,000 - Bay Area Homeless Services 4,244 - - 10,700 Central Heights Park 40,343 - - 154,235 Goose Creek Park Hike and Bike 36,808 - - - Baytown Evening Optimist - 3,000 3,000 7,500 Communities in School 5,000 5,000 5,000 5,000 Pelly Park - - - 5,000 Lincoln Cedars Park - - - 7,400 Total Expenditures 873,608 1,060,992 1,008,392 1,095,628 Excess (Deficit) Revenues Over Expenditures 1,360 (242,000) (222,827) (419,638) Available for Reprogramming - Beginning 641,105 642,465 642,465 419,638 Available for Reprogramming- Ending $ 642,465 $ 400,465 $ 419,638 $ - * CDBG- Entitlement Grant approved by City Council Resolution #2197, July 12, 2012. 397 CITY OF BAYTOWN CAPITAL REPLACEMENT FUND (CRF) 350 BUDGET SUMMARY Actual Budget Estimated Carry Forward Budget 2010 -11 2011 -12 2011 -12 2012 -13 2012 -13 Sources Principal $ 576,181 $ 620,082 $ 620,082 $ - $ 467,457 Interest on receivable 44,913 44,913 44,913 - 44,913 Interest on investments 5,711 10,000 6,000 - 10,000 Operating Transfers In 350,000 400,000 400,000 - 400,000 Total Sources 976,805 1,074,995 1,070,995 - 922,370 Fire Department 601,682 - - - 800,000 Garage - 2,044 - - - Emergency Management - 89,000 - - - Public Works Admin. - 56,100 - - - Streets/Drainage - 34,872 - - - Traffic 10,466 - - - Sanitation Fund 31,462 285,043 - - Water & Sewer Fund - 44,810 - - - Promotional 3,891 33,954 - - - Bayland Island Fund - 200,000 - - - BAWA Operations 244,000 75,851 - - - Total CRF Uses 849,573 578,559 285,043 - 800,000 Net source /use of resources 127,232 496,436 785,952 122,370 Budget to GAAP adjustment 106,611 Budgetary Funds Available - Beginning 937,750 1,171,593 1,171,593 1,957,545 Budgetary Funds Available - Ending 1,171,593 1,668,029 1,957,545 2,079,915 Outstanding Advances 1,116,571 1,161,828 491,710 - Total CRF Resources $ 2,288,164 $ 2,829,857 $ 2,449,255 $ 2,079,915 398 CITY OF BAYTOWN CAPITAL REPLACEMENT FUND (CRF) 350 CAPITAL LEASE LIST Actual Budget Estimated Adopted Div. Description for FY2013 2010 -11 2011 -12 2011 -12 2012 -13 ivi iu 1 6 Windows 113M Blade Server - end in 2011 20070 Animal Services Modular Office Space & Remodel end in 2012 20230 Fire Operations Replacement of Fire Station #5 (pmt 7 of 7) 20305 Emg. Mgmt - Admin Replace Storage Building (pmt 4 of 4) 20410 EMS Ambulance - end in 2011 30110 Streets Dozer - end in 2011 22,455 Replacement of 1996 Patch Truck (pmt 4 of 5) 30320 Building Services 1/2 Ton Truck - end in 2011 60010 Library Library Renovations (pmt 5 of 5) end in 2012 30410 Water Distribution Vactor Truck (pmt 5 of 5)* 29,377 1/2 Ton Truck - end in 2011 - Replace of 1996 6500 Wash Trailer (pmt 4 of 4)* 30610 Construction 2 1/2 Ton Utility Truck end in 2012 30710 BAWA Operations BAWA Plant Improvements (pmt 4 of 6) 32010 Solid Waste Op. Picker Truck end in 2012 - Green Center Renovations - paid off by CIPF 2011 57,589 2 Ton Truck (pmt 4 of 5) 57,589 Replace Front Loader (pmt 2 of 4) 61,097 Replace Picker Truck (pmt 2 of 4) 50320 Promotional Arts Center Renovation (pmt 4 of 4) 53020 Bayland Island Op. Dredging for Bayland 2009 (pmt 5 of 5) Total for Capital Leases $ 19,538 $ - $ - - 32,966 32,966 32,966 - 140,762 140,762 140,762 140,762 22,455 22,455 22,455 22,455 23,319 - - - 29,377 - - - 32,354 32,354 32,354 32,354 7,282 - - - 57,589 57,589 57,589 - 61,097 61,097 61,097 61,097 11,196 - 27,753 27,753 27,753 27,753 23,276 23,276 23,276 - 71,747 71,747 71,747 71,747 38,794 38,794 38,794 - 18,923 18,923 18,923 18,923 - 41,250 41,250 41,250 - 41,250 41,250 41,250 12,932 12,932 12,932 12,932 41,847 41,847 41,847 41,847 $ 673,207 $ 664,995 $ 664,995 512,370 399 CITY OF BAYTOWN CAPITAL IMPROVEMENT PROGRAM FUND (CIPF) 351 BUDGET SUMMARY for Fiscal Year 2012 -13 Actual Budget Estimated Carry- forward Budget Total 2010 -11 2011 -12 2011 -12 2011 -12 2012 -13 Allocation Fund balance - beginning $ 7,841,984 $ 7,664,390 $ 7,664,390 $ 5,887,751 $ 1,000,778 $ 5,887,751 Revenues Interest on Investments 9,539 11,000 7,000 - 4,000 4,000 Transfer in for Capital Improvements 1,71 4,309 540,000 540,000 - 609,170 609,170 Recovery of Damages (1,618) - - - - - FEMA Reimbursement 15,471 - - - - - Contributions 200 - 500 - - - Contributions from Special Districts 450,000 450,000 450,000 - 550,000 550,000 Miscellaneous - - 53,950 - - - Total Revenues 2,187,901 1,001,000 1,051,450 - 1,163,170 1,163,170 Expenditures Art League Building Repairs 158,661 - - - - - Bus Shelters 44,866 - - 36,920 - 36,920 CIP Project Management 211,794 230,000 124,870 226,850 104,626 331,476 Demolition of Buildings 58,798 - 181,000 144,314 300,000 444,314 Purchase of 707 Denby 50,589 - - - - - Fire Radio Replacement (FCPEMD) 121,763 100,000 - 403,237 100,000 503,237 Fire Training Grounds (FPCEMSD) 66,360 350,000 39,088 1,549,690 450,000 1,999,690 General CIPF - 200,000 - - - - Hurricane IKE -City Repairs 20,506 - - - - - Hurricane IKE- Transfer Reimb General Fund 500,000 500,000 500,000 - 500,000 500,000 Hurricane IKE - Reserve Remaining Gen Fund - (500,000) - 1,000,000 (1,000,000) Marina Overdredging Costs - - - - 500,000 500,000 Marina Reconstruction Matching Funds 144,177 150,000 644,662 - - - Landfill Erosion Control - - - 31,360 - 31,360 Lee Drive Renovation - - 49,170 49,941 49,170 99,111 New Capital Project Initiatives - 500,000 - - 500,000 500,000 Park Street Property Number 1106 101,782 - 101,485 96,733 - 96,733 City Hall - Roof Repair 236,006 - - - - Roof Repair Fire Station 2 22,042 - - - - - Public Facilities Repairs - - - 404,924 - 404,924 Public Works Emergency Generators 386,053 - - - - ' Revitalization of Downtown- Matching Prog 40,850 - - 84,150 - 84,150 Satcom System for EOC 1,572 - - 35,516 - 35,516 Software -New World 43,660 - 604,934 547,806 - 547,806 Aquatics - Trails and Miscellaneous 52,284 - 43,389 4,727 - 4,727 Council Chambers Renovations - - - 100,000 - 100,000 City Hall Security System 34,722 - 25,878 - - - Street / Median Improvements 11,644 - - 97,246 - 97,246 Recycle Center Improvements 54,498 - - - - - Tree Removal - - 17,816 7,184 - 7,184 City Gateway Project 2,268 - 7,732 - - - City Court Security Glass - - 5,950 - - - GIS Improvements - - 12,300 16,375 20,000 36,375 Library Plumbing Repairs - - 61,105 - - - Illumination on I -10 - - 151,210 - - - EOC Supplies - - 2,500 - - - Comunication Kitchen Upgrade - - 25,000 - - BIGNET Project - - - 50,000 - 50,000 Supplemental for Capital Project - 400,000 - - - - Replace four lifts - Garage - - 230,000 - - - Texas Ave_ nue Streetlights- Donuts 600 - - - - - Total Expenditures 2,365,495 1,930,000 2,828,089 4,886,973 1,523,796 6,410,769 Excess (deficit) revenues over expenditures (177,594) (929,000) (1,776,639) (4,886,973) (360,626) (5,247,599) Fund balance - ending $ 7,664,390 $ 6,735,390 $ 5,887,751 $ 1,000,778 $ 640,152 $ 640,152 400 CITY OF BAYTOWN WATER & SEWER - CAPITAL IMPROVEMENT PROGRAM FUND (CIPF) 527 BUDGET SUMMARY for Fiscal Year 2012 -13 Expenditures Hurricane IKE -W &S Repairs - 579,401 Carry- - - Carry- - Total - 150,000 Actual Forward Budget Estimated Forward Budget Allocation 217,090 2010 -11 2010 -11 2011 -12 2011 -12 2011 -12 2012 -13 2012 -13 Revenues - - - North Central Annex Utilities - - 20,000 Interest on Investments $ 19,452 $ - $ 20,000 $ 7,000 $ - $ 7,391 $ 7,391 Bay Oaks Harbor Assessment 33,562 - 31,000 31,000 - 31,000 31,000 Transfer from Aquatics Fund 217,090 - - 200,000 - 225,000 225,000 Transfer from Water & Sewer Fund 60,000 - - - - 1,000,000 1,000,000 FEMA Reimbursement 22,914 - - - - - - Total Revenues 353,018 - 51,000 238,000 - 1,263,391 1,263,391 - - 425,000 425,000 SCADA Master Plan - - Expenditures Hurricane IKE -W &S Repairs - 579,401 - - - - - Hurricane IKE- Reserve Trans Fr W &S Fund - 150,000 - - - - - Aquatics Expenditures - - 217,090 35,052 182,038 200,000 382,038 East District WWTP Road - - 60,000 48,474 - - - North Central Annex Utilities - - 20,000 7,052 12,948 - 12,948 CDBG Lift Station Generators - - 24,480 2,436 22,044 - 22,044 Water Distribution System Development - - 120,000 - 120,000 - 120,000 Texas Ave Lift Station Modifications - - - - - 400,000 400,000 Update Water Master Plan - - - - - 250,000 250,000 Update Sewer Master Plan - - - - - 250,000 250,000 Ferry Road Sewer Repairs - - - - - 425,000 425,000 SCADA Master Plan - - - - - 100,000 100,000 New Capital Project Initiatives Total Expenditures - 1,535,940 - 2,265,341 50,000 491,570 - 93,014 2,222,387 425,000 1,797,387 2,559,417 1,200,000 3,759,417 Excess (Deficit) Revenues Over Expenditures 353,018 (2,265,341) (440,570) 144,986 (2,559,417) 63,391 (2,496,026) Fund Balance - Beginning 3,226,961 3,579,979 1,314,638 3,579,979 3,724,965 1,165,548 3,724,965 Fund Balance - Ending $ 3,579,979 $1,314,638 $ 874,068 $ 3,724,965 $1,165,548 $1,228,939 $1,228,939 401 CITY OF BAYTOWN WAT )ER & SEWER - IMPACT FEES 529 BUDGET SUMMARY for Fiscal Year 2012 -13 402 Carry- Total Actual Budget Estimated forward Budget Allocation 2010 -11 2011 -12 2011 -12 2011 -12 2012 -13 2012 -13 Revenues Interest on Investments $ 31,184 S 30,000 S 6,666 S - Impact Fees 710,453 250,000 400,000 - 300,000 300,000 - 300,000 300,000 Total Revenues 741,637 280,000 406,666 Expenditures N. Main/1 -10 Utility - - 603,046 2041986 - 204,986 N. Main/I -10 Utility ROW & Easements - 300,000 264,720 535,280 - 535,280 Capital Improvement Plan Update 48,205 - - - - - Sanitary Sewer along North Main - - - - 2,000,000 2,000,000 New Capital Project Initiatives - 200,000 - 3,938,828 2,000,000 1,938,828 4,679,094 - 4,679,094 Total Expenditures 48,205 500,000 867,766 Revenues Over (Under) Expenditures 693,432 (220,000) (4611100) (4,679,094) 3009000 (4,379,094) Fund Balance - Beginning 5,543,293 6,236,725 6,236,725 5,775,625 1,096,531 5,775,625 Fund Balance - Ending $ 6,236,725 S 6,016,725 S 5,775,625 $ 1,096,531 $ 1,396,531 $ 1,396,531 402 CITY OF BAYTOWN BAYLAND ISLAND OPERATIONS FUND 540 BUDGET SUMMARY BY FUND Actual Budget Estimated Adopted 2010 -11 2011 -12 2011 -12 2012 -13 Revenues Lease of Facilities $ 12,302 $ - $ 7,200 $ 7,200 Sale of City Property 5,000 - - - Contributed Capital 1,456,172 - - - Miscellaneous Revenues (12,959) - - - Transfer In - General Fund - - - 280,395 Total Revenues 1,460,515 - 7,200 287,595 Expenditures Supplies - 800 1,433 1,100 Maintenance 7,289 16,220 11,395 14,550 Services 15,406 17,781 16,081 15,331 Total Operating 22,695 34,801 28,909 30,981 Capital Outlay 41,847 41,847 41,847 46,147 Total Expenditures 64,542 76,648 70,756 77,128 Excess (Deficit) Revenues Over Expenditures 1,395,973 (76,648) (63,556) 210,467 Adj. converting budget basis to GAAP (1,453,572) Working Capital - Beginning (89,312) (146,911) (146,911) (210,467) Working Capital - Ending $ 146,911 $ (223,559) $ 210,467) $ - 403 CITY OF BAYTOWN MEDICAL BENEFITS FUND 560 BUDGET SUMMARY BY FUND Actual Budget Estimated Adopted 2010 -11 2011 -12 2011 -12 2012 -13 Revenues - 200 - - Department Billings $ 8,496,033 $ 10,855,105 $ 9,160,045 $ 9,681,500 Dept. Billings - Dental 223,062 - 208,133 261,342 Dept. Billings - Vision 50,714 - 63,152 67,929 Interest Income 15,304 17,500 6,500 6,500 Retiree Contributions 461,189 502,320 555,000 555,000 Medical Services Total Revenues 9,246,302 11,374,925 9,992,830 10,572,271 Expenditures Office Supplies - 200 - - Special Services 121,168 135,000 140,000 375,000 Association Dues 225 225 - - Claim Payments 7,237,076 8,391,000 6,402,914 7,029,362 Administrative Fee on Ins. 1,776,087 1,470,000 1,717,776 1,867,136 Flexible Spending (18,088) 300,000 - - Medical Services 15,433 - - - Total Expenditures 9,131,901 10,296,425 8,260,690 9,271,498 Excess (Deficit) Revenues Over Expenditures 114,401 1,078,500 1,732,140 1,300,773 Fund Balance - Beginning 1,740,480 1,854,881 1,854,881 3,587,021 Fund Balance - Ending $ 1,854,881 $ 2,933,381 $ 3,587,021 $ 4,887,794 404 CITY OF BAYTOWN WORKERS COMPENSATION FUND 561 BUDGET SUMMARY BY FUND Actual Budget Estimated Adopted 2010 -11 2011 -12 2011 -12 2012 -13 Revenues Departmental Billings $ 370,536 $ 535,312 $ 526,132 $ 681,608 Interest Income 5,217 6,000 1,242 - Total Revenues 375,753 541,312 527,374 681,608 Expenditures Personnel Services 70,272 72,463 31,060 75,535 Supplies 34,979 42,873 42,873 42,873 Services 35,039 35,000 35,000 35,000 Education & Training 1,160 2,675 2,675 2,675 Claim Payments 685,123 440,000 392,110 372,317 Administrative Fee on Ins. 80,935 112,000 91,782 90,842 Unforeseen/New Initiatives - 50,000 25,000 50,000 Total Expenditures 907,508 755,011 620,500 669,242 Excess (Deficit) Revenues Over Expenditures (531,755) (213,699) (93,126) 12,366 Fund Balance - Beginning 815,930 284,175 284,175 191,049 Fund Balance - Ending $ 284,175 $ 70,476 $ 191,049 $ 203,415 405 BAYTOWN S 406 OTHER MISCELLANEOUS FUNDS This section includes other funds with restricted uses. These are budgeted for the use of all available funds received to date. As new monies are received throughout the budget year, they will be presented to Council for acceptance and appropriation. 407 BAYTOWN S 408 CITY OF BAYTOWN MUNICIPAL COURT SPECIAL REVENUE FUND 201 BUDGET SUMMARY BY FUND Actual Budget Estimated Adopted 2010 -11 2011 -12 2011 -12 2012 -13 Revenues 60,860 39,076 50,103 Miscellaneous $ 793 $ - $ - $ - Charges for Services 98,131 88,622 150,171 245,695 Interest on Investments 562 600 133 - Transfers in 56,706 47,676 30,656 73,887 Total Revenues 156,192 136,898 180,960 319,582 Expenditures Building Security 60,860 39,076 50,103 78,044 MUC Technology 46,058 56,500 130,350 97,992 RAP Program 37,054 54,735 35,601 53,300 Marshal Training Program 2,227 - 156 - Juvenile Case Manager - - - 150,000 Vital Stat Training - - - 5,000 Total Expenditures 146,199 150,311 216,210 384,336 Excess (Deficit) Revenues Over Expenditures 9,993 (13,413) (35,250) (64,754) Working Capital - Beginning 90,011 100,004 100,004 64,754 Working Capital - Ending $ 100,004 $ 86,591 $ 64,754 $ - 409 CITY OF BAYTOWN PARKS & RECREATION ESCROW SPECIAL REVENUE FUND 209 BUDGET SUMMARY BY FUND Actual Budget Estimated Adopted 2010 -11 2011 -12 2011 -12 2012 -13 Revenues Investment Interest $ 872 $ 1,148 $ 17 $ - Contribution 29,250 22,800 27,850 22,800 Total Revenues 30,122 23,948 27,867 22,800 Expenditures Personal Services 3,003 3,137 3,137 3,137 Supplies 20,608 19,300 20,547 18,200 Services 360 363 360 563 Unforeseen / New Initiatives - 100,687 - 148,105 Total Operating 23,971 123,487 24,044 170,005 Capital Outlay 4,947 - - - Total Expenditures 28,918 123,487 24,044 170,005 Excess (Deficit) Revenues Over Expenditures Working Capital - Beginning Working Capital - Ending 410 1,204 (99,539) 3,823 (147,205) 142,178 - 143,382 147,205 $ 143,382 $ (99,539) $ 147,205 $ - CITY OF BAYTOWN HAZMAT/HOMELAND SECURITY SPECIAL REVENUE FUND 210 BUDGET SUMMARY BY FUND Actual Budget Estimated Adopted 2010 -11 2011 -12 2011 -12 2012 -13 Revenues HazMat Billings $ 10,867 $ - $ 45,000 $ 45,000 Investment Interest 343 500 - - Miscellaneous Contributions 923 2,500 3,500 3,500 Total Revenues 12,133 3,000 48,500 48,500 Expenditures Personnel 5,738 17,203 3,462 16,469 Supplies 9,120 10,300 7,354 10,300 Services 3,884 10,850 2,700 10,850 Unforeseen / New Initiatives - 172,811 - 256,247 Total Operating 18,742 211,164 13,516 293,866 Excess (Deficit) Revenues Over Expenditures (6,609) (208,164) 34,984 (245,366) Working Capital - Beginning 216,991 - 210,382 245,366 Working Capital - Ending $ 210,382 $ 208,164) $ 245,366 $ - 411 CITY OF BAYTOWN POLICE FORFEITURES FUND 225 BUDGET SUMMARY BY FUND Actual Budget Estimated Adopted 2010 -11 2011 -12 2011 -12 2012 -13 Revenues Investment Interest $ 647 $ 850 $ 165 $ 194 Forfeited Revenue 30,282 - 80,107 - Misc Contributions 2,433 1,000 11,520 806 Sale of City Property 17,139 - 6,846 - Total Revenues 50,501 1,850 98,638 1,000 Expenditures Supplies 931 - 10,125 8,000 Maintenance 14,509 - 5,532 - Services 419 - 15,000 - Unforeseen / New Initiatives - 85,431 - 136,454 Total Operating 15,859 85,431 30,657 144,454 Capital Outlay 61,522 - 11,580 - Total Expenditures 77,381 85,431 42,237 144,454 Excess (Deficit) Revenues Over Expenditures (26,880) (83,581) 56,401 (143,454) Working Capital - Beginning 113,933 - 87,053 143,454 Working Capital - Ending $ 87,053 $ 83,581) $ 143,454 $ - 412 CITY OF BAYTOWN FAMILY & YOUTH PROGRAM FUND 226 BUDGET SUMMARY BY FUND Actual Budget Estimated Adopted 2010 -11 2011 -12 2011 -12 2012 -13 Revenues 198,275 214,324 159,346 159,661 Bureau of Justice Assistance $ 55,105 $ 127,289 $ 127,091 $ 132,834 GCCISD 99,137 103,090 79,673 79,831 Child Safety Seat Fines 75,192 77,000 79,642 92,188 Interest Income 688 865 9 - Contributions 6,039 1,500 901 895 Transfers In 11,307 29,354 29,354 39,999 Total Revenues 247,468 339,098 316,670 345,747 Expenditures DARE 198,275 214,324 159,346 159,661 VOCA* 56,537 148,198 146,768 162,656 Special Police Programs 11,334 9,875 14,811 2,709 Child Safety Programs 162,071 30,711 25,021 30,460 Unforeseen / New Initiatives - 4,988 - 8,239 Total Operating 428,217 408,096 345,946 363,725 Total Expenditures 428,217 408,096 345,946 363,725 Excess (Deficit) Revenues Over Expenditures Working Capital - Beginning Working Capital - Ending (180,749) (68,998) (29,276) (17,978) 228,003 - 47,254 17,978 $ 47,254 $ (68,998) $ 17,978 $ - * VOCA Grant applications for new period of September 1, 2012 through August 31, 2013 totals $162,656. 413 CITY OF BAYTOWN POLICE ACADEMY FUND 228 BUDGET SUMMARY BY FUND Actual Budget Estimated Adopted 2010 -11 2011 -12 2011 -12 2012 -13 Revenues Drug Enforcement Agency $ 25,000 $ 30,000 $ 30,000 $ 30,000 H -GAC Grant 32,560 33,000 27,332 - Basic Academy - Police Dept 12,610 27,150 8,760 - Other Academy Fees - Outside 13,680 26,665 14,387 - Investment Interest 22 - 40 - Miscellaneous 11,617 11,000 1,650 - Operating Transfer from General Fund 76,317 136,964 136,964 - Total Revenues 171,806 264,779 219,133 30,000 Expenditures Supplies 65,709 84,754 84,754 - Maintenance 24,296 27,215 32,215 - Services 47,104 50,015 50,334 7,540 Total Operating 137,109 161,984 167,303 30,683 Furniture & Fixtures < $5000 4,969 Building - 56,500 51,500 30,000 Capital Outlay 4,969 56,500 51,500 30,000 Unforeseen / New Initiatives - - - 23,143 Total Expenditures 142,078 218,484 218,803 60,683 Excess (Deficit) Revenues Over Expenditures Working Capital - Beginning Working Capital - Ending 414 29,728 46,295 330 (30,683) 625 - 30,353 30,683 $ 30,353 $ 46,295 $ 30,683 $ - CITY OF BAYTOWN ODD TRUST & AGENCY FUND 231 BUDGET SUMMARY BY FUND Actual Budget Estimated Adopted 2010 -11 2011 -12 2011 -12 2012 -13 Revenues Investment Interest 4,418 4,000 1,337 - Miscellaneous 195,323 192,850 322,722 421,000 Transfers In 301,399 - - - Total Revenues 5011140 196,850 324,059 421,000 Expenditures Services 6,065 19,000 - 119,000 Total Operating 6,065 19,000 - 119,000 Capital Outlay 54,999 - 47,672 503,000 Contingency - 285,091 2,050 209,145 Transfers Out 169,311 167,850 195,911 167,850 Total Expenditures 230,375 471,941 245,633 998,995 Excess (Deficit) Revenues Over Expenditures 270,765 (275,091) 78,426 (577,995) Working Capital - Beginning 228,804 - 499,569 577,995 Working Capital - Ending $ 499,569 $ (275,091 ) $ 577,995 $ - 415 CITY OF BAYTOWN LIBRARY SPECIAL REVENUE FUND 266 BUDGET SUMMARY BY FUND Actual Budget Estimated Adopted 2010 -11 2011 -12 2011 -12 2012 -13 Revenues Misc Contribution $ 57,677 $ 50,500 $ 57,031 $ 57,000 Total Revenues 57,677 50,500 57,031 57,000 Expenditures Supplies 11,193 12,500 8,075 8,000 Maintenance - - - - Services 8,403 5,500 7,500 7,000 Unforeseen - 30,045 - 70,008 Total Operating 19,596 48,045 15,575 85,008 Capital Outlay 30,943 32,500 31,966 28,000 Total Expenditures 50,539 80,545 47,541 113,008 Excess (Deficit) Revenues Over Expenditures Working Capital - Beginning Working Capital - Ending 416 7,138 (30,045) 9,490 (56,008) 39,380 46,158 46,518 56,008 $ 46,518 $ 16,113 $ 56,008 $ - CITY OF BAYTOWN SUMMER YOUTH JOB PROGRAM FUND 280 BUDGET SUMMARY BY FUND* Actual Budget Estimated Adopted 2010 -11 2010 -11 2011 -12 2012 -13 Revenues Misc Contributions $ 65,000 $ 75,000 $ 60,000 $ 60,000 Total Revenues 65,000 75,000 60,000 60,000 Expenditures Personnel Services 51,470 62,370 51,470 51,470 Supplies 1,550 400 1,000 1,000 Services 12,950 11,000 7,375 7,375 Unforeseen / New Initiatives - 22,814 - 16,693 Total Operating 65,970 96,584 59,845 76,538 Excess (Deficit) Revenues Over Expenditures (970) (21,584) 155 (16,538) Working Capital - Beginning 17,353 16,383 16,383 16,538 Working Capital - Ending $ 16,383 $ (5,201) $ 16,538 $ - * Restricted funds for summer youth job program. 417 CITY OF BAYTOWN EMERGENCY MANAGEMENT FUND 291 BUDGET SUMMARY BY FUND Actual Budget Estimated Adopted 2010 -11 2011 -12 2011 -12 2012 -13 Revenues Contributions $ 23,750 $ 23,600 $ 24,000 $ 25,000 Interest 450 650 175 - Transfer -In 9,350 9,350 9,350 9,350 Total Revenues 33,550 33,600 33,525 34,350 Expenditures Personnel Services 955 1,041 - 1,041 Supplies 15,018 16,200 16,200 17,340 Maintenance 1,975 10,750 10,750 10,600 Services 3,403 19,800 19,800 19,800 Unforeseen / New Initiatives - 53,518 - 53,283 Total Operating 21,351 101,309 46,750 102,064 Capital Outlay - - - 5,100 Total Expenditures 21,351 101,309 46,750 107,164 Excess (Deficit) Revenues Over Expenditures 12,199 (67,709) (13,225) (72,814) Working Capital - Beginning 73,840 86,039 86,039 72,814 Working Capital - Ending $ 86,039 $ 18,330 $ 72,814 $ - 418 CITY OF BAYTOWN BAYTOWN NATURE CENTER OPERATING FUND 296 BUDGET SUMMARY BY FUND Revenues User Fees Overages /Shortages Expenditures Actual Budget Estimated Adopted 2010 -11 2011 -12 2011 -12 2012 -13 $ 81,947 $ 89,131 $ 67,200 $ 83,908 5 - - - Total Revenues 81,952 89,131 67,200 83,908 Personnel 68,422 62,417 63,904 61,444 Supplies 1,742 6,500 3,500 6,500 Maintenance - 2,500 2,194 2,500 Services - - - 12,090 Unforeseen / New Initiatives - 55,468 - 40,532 Total Operating 70,164 126,885 69,598 123,066 Excess (Deficit) Revenues Over Expenditures 11,788 (37,754) (2,398) (39,158) Working Capital - Beginning 29,768 - 41,556 39,158 Working Capital - Ending $ 41,556 $ (37,754) $ 39,158 $ - 419 CITY OF BAYTOWN BAYTOWN NATURE CENTER SPECIAL PROJECTS FUND 296 BUDGET SUMMARY BY FUND Actual Budget Estimated Adopted 2010 -11 2011 -12 2011 -12 2012 -13 Revenues Interest $ 549 $ 224 $ - $ - Contributions 41,650 30,000 73,525 49,500 Total Revenues 42,199 30,224 73,525 49,500 Expenditures Personnel 25,074 46,541 35,368 67,377 Supplies 6,812 19,238 7,650 19,781 Services 594 7,816 1,150 8,179 Unforeseen / New Initiatives - - - 22,016 Total Operating 32,480 73,595 44,168 117,353 Capital Outlay 1,253 4,806 27,118 4,028 Construction 11,722 12,869 12,869 - Total Expenditures 45,455 91,270 84,155 121,381 Excess (Deficit) Revenues Over Expenditures Working Capital - Beginning Working Capital - Ending 420 (3,256) (61,046) (10,630) (71,881) 85,767 - 82,511 71,881 $ 82,511 $ 61,046 $ 71,881 $ - CITY OF BAYTOWN WETLANDS EDUCATION AND RECREATION CENTER FUND 298 OPERATIONS BUDGET SUMMARY BY FUND Actual Budget Estimated Adopted 2010 -11 2011 -12 2011 -12 2012 -13 Revenues Goose Creek CISD $ 40,000 $ 40,000 $ 40,000 $ 40,000 Lee College 15,000 15,000 15,000 15,000 Interest on Investments 286 280 10 - Contributions 14,625 12,000 15,500 16,063 Transfer In - General Fund 134,176 180,000 171,100 185,204 Total Revenues 204,087 247,280 241,610 256,267 Expenditures Personnel Services 193,359 211,700 199,420 211,412 Supplies 7,936 9,520 8,757 8,720 Maintenance 7,200 5,948 5,200 5,948 Services 19,924 29,250 27,233 29,187 Total Operating 228,419 256,418 240,610 255,267 Capital Outlay - 1,000 1,000 1,000 Unforeseen / New Initiatives - 34,155 - - Total Expenditures 228,419 291,573 241,610 256,267 Excess (Deficit) Revenues Over Expenditures (24,332) (44,293) - - Working Capital - Beginning 24,332 - - - Working Capital - Ending $ - $ (44,293) $ - $ - 421 CITY OF BAYTOWN WETLANDS EDUCATION AND RECREATION CENTER FUND 299 SPECIAL PROJECTS BUDGET SUMMARY BY FUND Actual Budget Estimated Adopted 2010 -11 2011 -12 2011 -12 2012 -13 Funding Sources Investment Interest $ 1,033 $ 1,000 $ 300 $ - Contributions 102,981 100,000 107,493 110,624 Total Revenues 104,014 101,000 107,793 110,624 Expenditures Personnel Services 62,403 87,067 65,024 86,370 Supplies 31,172 46,239 30,700 51,922 Maintenance 26 1,240 460 1,240 Services - 3,400 200 3,400 Sundry - 19,124 - 18,102 Unforeseen / New Initiatives - 117,457 - 127,591 Total Operating 93,601 274,527 96,384 288,625 Capital Outlay 4,355 - - - Total Expenditures 97,956 274,527 96,384 288,625 Excess (Deficit) Revenues Over Expenditures 6,058 (173,527) 11,409 (178,001) Funds Available - Beginning 160,534 - 166,592 178,001 Funds Available - Ending 422 $ 166,592 $ (173,527) $ 178,001 $ -