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_FY 03-04 COB Adopted BudgetCITY OF BAYTOWN ANNUAL PROGRAM OF SERVICES 2003 -04 ADOPTED BUDGET SUBMITTED TO THE MAYOR AND COUNCIL September 25, 2003 Gary Jackson City Manager Bob Leiper Assistant City Manager Donna Sams Director of Finance ASTRODOME SO MINUTES \� GALVESTON. iV SS MINUTES �T '� % MOSBY AIRPORT 75 MINUTES HOUSTON INTER - t• Crosby CONTINENTAL AIRPORT SS MINUTES f I = b MINUTES NOUSiON•PA �Y' 1 )OIINSON SPACE CENTER TO MINUTES DyeMb � :n a- �� 'beh 1 1 ONT (1 �; _ I Izlb�ls y` BELVIEw z � GALENA A PARK - �O i "HA.MBERS bk Af 11 N I .N I T C PASADF,N J DIrAr. ; ^LY Y B .4 Y j HO N / u PoaTE 0 A L V E S 7'0N _ LL BAY uA� PEAR1AND •y TAY It LAKE VI NA39AU AS A 9EABROOK BA - �9HONESKE I FORS a ` KMAH UWEBSTE d"` j our � 1 LEAGUE MY lk (� pALVF,SI'OH ; EOU TEXAS C(_ CITY 'htlbr BaY % 1 ALVIN \ `7f�J J ` F' Al" LLCREST Me `_ Io BFOyI V�LAGE A uk teYa '✓ \ HITCHCOCK Sd ao Y I CITY OF BAYTOWN ELECTED OFFICIALS PETE C. ALFARO MAYOR MERCEDES RENTERIA III DON MURRAY COUNCIL MEMBER COUNCIL MEMBER DISTRICT 1 SCOTT SHELEY COUNCIL MEMBER DISTRICT 2 CALVIN MUNDINGER MAYOR PRO TEMPORE DISTRICT 3 10, DISTRICT 4 1 60'T 1 l F.. "►11 DID YID`] COUNCIL MEMBER DISTRICT S CK�7 � �1►i /�`►ZeT��:hl COUNCIL MEMBER DISTRICT 6 «i EMPLOYEE MISSION STATEMENT CITY OF BAYTOWN, TEXAS PRLDEINPUBLICSERPICEIS THE CORNERSTONE OF OUR COMMITMENT TO EXCELLENCE We pledge to be responsive to the decisions of our elected officials and to the needs of our citizens. This will grow through open and effective communication among the council, the citizens, and the employees. We commit ourselves to serving the best interests of the people of our community through courteous and efficient service. We dedicate ourselves to the highest ideals of honor and integrity in our relationships with the public. We strive to maintain a progressive, enthusiastic, and creative approach to our work This is our professional responsibility. We affirm the dignity and worth of every service rendered by city employees. l�T EFFICIENT SERVICE TODAY- ENTHUSIASM FOR TOMORROW iv CITY OF BAYTOWN ORGANIZATION CHART II Citizens II I City Council 1I City Manager I Legal Fire I Assistant City Manager City Clerk & Municipal Court Fiscal Operations Hunan Resources Information Technu Smites (ITS) Library Public Health I & EMS I Public Safety I Communications Assistant City Police Manager Engineering Parks &Recreation Plamm�g and Development Services Public Works Utilities V Ek GOVERNMENT FINANCE OFFICERS ASSOCIATION \ I Distinguished Budget Presentation Award PRESENTED TO City of Baytown Texas For the Fiscal Year Beginning October 1, 2002 President Executive Director The Government Finance Officers Association of the United States and Canada (GFOA) presented a Distinguished Budget Presentation Award to City of Baytown, Texas for its annual budget for the fiscal year beginning October 1, 2002. In order to receive this award, a governmental unit must publish a budget document that meets program criteria as a policy document, as an operations guide, as a financial plan, and as a communications device. This award is valid for a period of one year only. We believe our current budget continues to continues to conform to program requirements, and we are submitting it to GFOA to determine its eligibility for another award. Vi CITY OF BAYTOWN ANNUAL PROGRAM OF SERVICES ADOPTED BUDGET 2003 -04 TABLE OF CONTENTS Page- Map of City of Baytown, Texas tr List of Elected Officials rrr Mission Statement iv Organization Chart v GFOA Distinguished Budget Presentation Award vi Table of Contents Reader's Guide Reader's Guide I Budget Calendar 5 Overview of the City of Baytown 6 Financial Policies 10 Budget Glossary 12 Manager's Message Manager's Message - Adopted Budget 19 Technical Adjustment 27 Major Budget Issues Re ort General Fund 29 General Debt Service Fund 36 Hotel/Motel Fund 37 Water and Sewer Fund 38 Sanitation Fund 39 Storm Water Utility 40 Central Services 41 Garage Fund 41 Warehouse Operation 41 Supplemental Requests 42 Capital Requests 43 Miscellaneous information 47 Employee Compensation and Benefits 49 Water and Sewer Rates 51 Stone Water 52 Summary of Library Budget Adjustments 53 Outsourcing Property Tax Collections 54 Radio Read Meter System 56 Sewer Infrastructure 57 Landfill Erosion Control 60 Comprehensive Plan Staff Proposal 2003 61 Unfunded Requests Supplemental Requests 71 Capital Requests 72 CITY OF BAYTOWN ANNUAL PROGRAM OF SERVICES ADOPTED BUDGET 2003 -04 TABLE OF CONTENTS Page Budget Surrm apes Budget Summary Comparison - Comparison of 2003 Budget to 2004 Proposed 73 Budget Summary Comparison - Consolidated Summary of Fund Balances 74 Summary of All Fund Types - Comparative Schedule of Budgets for 2004 75 Summary of Governmental Fund Types - Comparative Schedule of Budgets for 2004 76 Governmental Fund Expenditure Detail for Fiscal Year 2004 77 General Fund - Budget Summary by Fund 81 Assessed Valuation, Estimated Ad Valorem Collections and Ad Valorem Tax Rate Distribution 82 General Debt Service Fund - Budget Summary by Fund 83 Hotel/Motel Fund - Budget Summary by Fund 84 Summary of Proprietary Fund Types - Comparative Schedule of Budgets for 2004 85 Proprietary Fund Expenditure Detail for Fiscal Year 2004 86 Water and Sewer Fund - Budget Summary by Fund 88 Sanitation Fund - Budget Surrmrary by Fund 89 Storm Water Utility Fund - Budget Summary by Fund 90 Garage Fund - Budget Summary by Fund 91 Warehouse Operations Fund - Budget Summary by Fund 92 General Fund Organization Chart 93 Budget Summary by Fund (Revenues & Expenditures by Type) 94 Budget Summary by Fund (Revenues & Expenditures by Function) 95 General Fund Revenue Summary 97 Revenue Detail 98 Budget Summary by Department 100 Budget Summary by Account 101 General Fund Program Summaries and Departmental Budgets General Administration 104 Fiscal Operations 106 Legal Services 108 Information Technology Services 110 Planning and Development Services 112 Human Resources 114 City Clerk 116 City Facilities 119 General Overhead 120 Police 122 Fire 126 Communications 130 Emergency Medical Services 132 Public Works Administration 134 Streets and Drainage 136 Traffic Control 138 Engineering 140 Public Health 142 CITY OF BAYTOWN ANNUAL PROGRAM OF SERVICES ADOPTED BUDGET 2003 -04 TABLE OF CONTENTS I Page Parks and Recreation 144 Sterling Municipal Library 148 Transfers Out 150 General Debt Service Fund Budget Summary by Fund 151 Assessed Valuation, Estimated Ad Valorem Collections and Ad Valorem Tax Rate Distribution 152 Assessed Valuations, Tax Levy and Collections - Last Ten Fiscal Years 153 General Long Terns Debt Principal and Interest Requirements As of October 1, 2003 154 General Long Term Debt Schedule of Fiscal Year 2003 -04 Requirements 155 Statement of Bonded Indebtedness General Obligation Bonds Fiscal Year 2003 -04 156 Hotel/Motel Fund Organization Chart 163 Budget Summary by Fund 165 Program Summary 166 Service Level Budget 167 Hotel/Motel Conference Center Detail Debt Amortization Schedule 168 Water and Sewer Fund Organization Chart 169 Budget Summary by Fund (Revenues & Expenditures by Type) 170 Budget Summary by Fund (Revenues & Expenditures by Function) 171 Operating Results 172 Revenue Detail 173 Summary by Account 174 Water and Sewer Fund Program Summaries and Departmental Budgets Utility Billing and Collections 176 Water and Sewer General Overhead 179 Water Operations 180 Wastewater Operations 182 Utility Construction 184 Transfers Out 186 Waterworks and Sewer System Revenue Bonds - Summary of FY 2003 -04 Debt Requirements 187 Waterworks and Sewer System Revenue Bonds - Long Term Debt Schedules 188 Sanitation Fund Organization Chart 193 Budget Summary by Fund 194 Operating Results 195 Solid Waste Program Summary 197 Solid Waste Service Level Budget 198 CITY OF BAYTOWN ANNUAL PROGRAM OF SERVICES ADOPTED BUDGET 2003 -04 TABLE OF CONTENTS Page Storm Water Utility Fund Storm Water Utility Fund Organization Chart Budget Summary by Fund Storm Water Utility Program Summary Storm Water Utility Service Level Budget Central Services Garage Fund Organization Chart Garage Fund Budget Summary by Fund Garage Fund Operating Results Garage Operations Program Summary Garage Operations Service Level Budget Warehouse Operations Fund Organization Chart Warehouse Operations Fund Budget Summary by Fund Warehouse Operations Operating Results Warehouse Operations Program Summary Warehouse Operations Service Level Budget Ordinances Appropriation Ordinances Tax Levy - Ordinance - General Fund Water and Sewer Rate Change Salary Schedules All Funds Summary of Full -time Positions by Department Schedule of Full -time Budgeted Positions Endnotes for Personnel Changes Salary Structure and Grade Statistical Section General Governmental Expenditures by Function - Last Ten Fiscal Years General Governmental Revenues by Source - Last Ten Fiscal Years General Governmental Tax Revenues by Source - Last Ten Fiscal Years Assessed and Estimated Actual Value of Property - Last Ten Fiscal Years Property Tax Levies and Collections - Last Ten Fiscal Years Property Tax Rates - Direct and Overlapping Governments - Last Ten Fiscal Years Ratio of Net General Bonded Debt to Assessed Value and Net Bonded Debt Per Capita Last Ten Fiscal Years Computation of Legal Debt Margin - September 30, 2002 Ratio of Annual Debt Service Expenditures for General Bonded Debt to Total General Governmental Expenditures - Last Ten Fiscal Years Computation of Direct and Overlapping Debt - September 30, 2002 201 203 204 205 207 208 209 210 211 213 214 215 216 217 219 222 224 227 228 236 239 Table 1 241 Table 2 241 Table 3 242 Table 4 242 Table 5 243 Table 6 243 Table 7 244 Table 8 244 Table 9 245 Table 10 245 CITY OF BAYTOWN ANNUAL PROGRAM OF SERVICES ADOPTED BUDGET 2003 -04 TABLE OF CONTENTS Pace Revenue Bond Coverage: Water and Sewer Bonds - Last Ten Fiscal Years Table 11 246 Property Value and Construction - Last Ten Fiscal Years Table 12 246 Principal Taxpayers for The Year Ended September 30, 2002 Table 13 247 Demographic Statistics - Last Ten Fiscal Years Table 14 247 Miscellaneous Statistical Information for The Year Ended September 30, 2002 Table 15 248 Component Units Baytown Area Water Authority Organization Chart 250 Baytown Area Water Authority - Manager's Message 251 Baytown Area Water Authority Technical Adjustment 252 Baytown Area Water Authority 253 Baytown Area Water Authority Budget Summary by Fund 255 Baytown Area Water Authority Operating Results 256 Baytown Area Water Authority - Capital Improvement Program Fund - Budget Summary by Fund 257 Baytown Area Water Authority Program Summary 259 Baytown Area Water Authority Service Level Budget 260 Baytown Area Water Authority Revenue Bonds Long Term Debt Amortization Schedules 262 Baytown Area Water Authority Revenue Bonds Detail Debt Amortization Schedules 263 Baytown Area Water Authority Ordinance 265 Crime Control and Prevention District 269 Crime Control and Prevention District Budget Summary by Fund 270 Police Transitional Fund Budget Summary by Fund 271 CCPD Long -Term Liability Fund Budget Summary by Fund 271 Municipal Development District - Manager's Message 275 Municipal Development District 278 Municipal Development District Program Budget Summary by Fund 280 Municipal Development District - Supplemental Information Included for Planning Purposes 281 Municipal Development District Projects Summary - FY 2002 -06 Capital Improvements Program (CIP) Budget 282 Municipal Development District Projects Summary - FY 2007 -2011 Capital Improvements Program (CIP) Budget 283 Municipal Development District 2001 Bond and Capital Improvement Program - Summary of Proposed Projects 284 Municipal Development District 2001 Bond and Capital Improvement Program - Summary Guide 287 Municipal Development District Detail Debt Amortization Schedule 290 Municipal Development District Resolution 291 Tax Increment Reinvestment Zone 293 Baytown Reinvestment Zone Number One Budget Summary 294 Baytown Reinvestment Zone Number One Budget Summary by Fund 296 Capital Improvements FY 2002 -06 Capital Improvement Program (CIP) Budget 297 FY 2002 -03 General Capital Improvement Projects Summary 298 FY 2002 -03 Utility Capital Improvement Projects Summary 300 FY 2002 -03 Municipal Development District CIP Projects Summary 302 FY 2002 -06 Capital Improvements Program (CIP) Budget - Project Summary 304 FY 2002 -06 Capital Improvements Program (CIP) Budget - General Capital Improvement Projects Summary 305 FY 2002 -06 Capital Improvements Program (CIP) Budget - Utility Capital Improvement Projects Summary 306 CITY OF BAYTO" ANNUAL PROGRAM OF SERVICES ADOPTED BUDGET 2003 -04 TABLE OF CONTENTS Page FY 2002 -06 Capital Improvements Program (CIP) Budget - Municipal Development District Projects Summary 307 Miscellaneous Funds Miscellaneous Funds Overview 309 Municipal Court Special Revenue Summary by Fund 313 Hazardous Materials Special Revenue Fund Budget Summary by Fund 314 Family & Youth Program Fund Budget Summary by Fund 315 Police Academy Fund Budget Summary by Fund 316 Local Law Enforcement Block Grant (LLEBG) Fund Budget Summary by Fund 317 Harris County Organized Crime & Narcotics Task Force Fund Budget Summary by Fund 318 High Intensity Drug Trafficking Area (HIDTA) Budget Sugary by Fund 319 Community Development Block Grant (CDBG) Fund Budget Summary by Fund 320 Emergency Operations Center Fund Budget Summary by Fund 321 Emergency Management Fund Budget Summary by Fund 322 Local Emergency Planning Committee (LEPC) Fund Budget Summary by Fund 322 Baytown Nature Center Fund Budget Summary by Fund 323 Baytown Nature Center Special Projects Fund Budget Summary by Fund 323 Wetlands Education and Recreation Center Budget Summary by Fund 324 Wetlands Education and Recreation Center - Special Projects - Budget Summary by Fund 325 Capital Replacement Fund (CRF) Budget Summary by Fund 326 Capital Replacement Fund (CRF) - Capital Lease List 327 Capital Improvement Program Fund (CIPF) Budget Summary by Fund 328 Bayland Island Operations Fund Budget Summary by Fund 329 Bayland Island Settlement Fund Budget Summary by Fund 329 Medical Benefits Budget Summary by Fund 330 Workers Compensation Budget Summary by Fund 330 READER'S GUIDE TO THE 2003 -04 ANNUAL PROGRAM OF SERVICES (OPERATING BUDGET) The Reader's Guide provides an overview of the City of Baytown's budget process and budget documents. Also included in this section is a glossary of budget terms. The City of Baytown has prepared a budget designed to meet the highest standards of performance in municipal budgeting. The budget presentation format for division/department summaries has been designed to include program goals, objectives and meaningful workload and productivity measures. Various financial summaries, statistical information and detailed revenue sources are provided to help define the Citys goals, purposes and assumptions for projections. The Budget Basis, the Major Budget Documents, the Budget Process and Organization of the Budget itself are described below. BUDGET BASIS Our Budget Process is based on a working capital approach and budgets are adopted on a basis consistent with generally accepted accounting principals. Working capital is defied as the amount by which the total current assets exceed total current liabilities. It is used to balance the budget as long as it does not have a negative impact on that particular fund. Annual appropriated budgets are adopted for the Governmental Funds (i.e., General Fund, General Debt Service Fund and Hotel/Motel Fund) and the Proprietary Funds (i.e., Water and Sewer Fund, Sanitation Fund, Storm Water Utility Fund and Central Services Funds). All annual appropriations lapse at fiscal year end. Project length financial plans are adopted for all capital project funds. ACCOUNTING BASIS The budget for the General, General Debt Service and Hotel/Motel Funds (Governmental) are prepared on the modified accrual basis of accounting. Under this basis of accounting, revenues are recognized when they become both measurable and "available" to finance expenditures of the current period. Expenditures are recognized when the related fund liability is incurred, except for (1) inventories of material and supplies which may be considered expenditures either when purchased or when used; (2) prepaid insurance and similar items which need not be reported; (3) accumulated unpaid vacation, sick pay and other employee benefit amounts which need not be recognized in the current period and (4) principal and interest on long -term debts which are generally recognized when due. All proprietary fund types are accounted for on a flow of economic resources measurement focus and use the accrual basis of accounting. Revenues are recognized when they are earned and expenses are recognized when they are incurred. FINANCIAL STRUCTURE The financial structure of the Budget is organized by funds. The two types of Funds utilized in this budget are Governmental and Proprietary. The specific funds that make up the Governmental Fund type are General Fund, General Debt Service Fund and Hotel/Motel Fund.. The Proprietary Fund types are made up of the Water and Sewer Fund, Sanitation Fund, Storm Water Utility Fund and Central Services Fund (Garage and Warehousing). Each of the above mentioned fonds operate separately and independently from one another; therefore, they are budgeted separately and include separate financial statements. A fund is generally defied as a fiscal and accounting entity, which has its own self-balancing set of accounts recording cash and other financial resources, as well as any liabilities or residual equities or balances. Funds are segregated for the purpose of carrying on specific activities or attaining certain objectives in accordance with special regulation restrictions or limitations. MAJOR BUDGET DOCUMENTS The City of Baytown's budget process includes the production of three key documents. It is important to understand the timing and purpose of these documents in order to fully understand the process itself. 1. The Budget Manual - February/Early March Prior to budget development and training of departmental support staff, the Budget Manual is drafted and completed in early March. This document serves as a developmental guide and includes sections on annual budget highlights and specific development instructions, as well as appendices with rate calculations, format examples and supplemental forms. 2. Budget Priorities Through various strategic planning sessions held throughout the year and individual communications to the City Manager, the City Council has provided input concerning the City functional areas and the preferred methods of addressing anticipated revenue shortfalls; operational expenditures related to voter approved referendums; rising health care costs; sewer capacity/compliance issues and water and sewer rate increases. 3. The Proposed Budget - Late July Pursuant to City Charter, the Proposed Budget is required to be submitted to the City Council in late July or "at least sixty (60) days prior to the beginning of each budget year". (See Article V, Section 41 contained in the City Charter.) This document represents a modified and balanced version of departmental budget I READER'S GUIDE (Continued) requests versus projected revenues. The Proposed Budget is a product of policy as proposed by the departmental budget requests and the review of the City Manager and Assistant City Manager. 4. The Adopted Budget - Late September The Adopted Budget represents a modified version of the Proposed Budget after the public hearing and the City Council's review in August and September. Any changes deemed necessary by City Council to funding levels or revenue projections are reflected in the Adopted Budget Revisions may also be made to reflect any updates to budget information. THE BUDGET PROCESS The City of Baytown uses a hybrid zero-based/program oriented budgeting process. Each budgeting division/department is given a target or "base level" funding based upon the previous year's funding level. With a few exceptions, no fixed assets or new supplemental program funding requests/positions may be included in base level funding. Any funding request that represents new expenditures and programs, or that is in excess of base level funding, must be submitted as a supplemental program funding request. These supplemental requests may be either a new or enhancement to an existing program for resources, depending upon the budgeting division/department's funding targets. Budget Training for Support StaffBudget Guideline Review February is the time when existing budget guidelines, procedures and forms are reviewed. Changes may be made to the budget process in order to make budget development more efficient and address format requests from staff. More formal budget training is held in March and April after compilation of the budget manual. Departmental staff is convened for a review of any changes to the budgetary process. If changes to the process are significant, division managers and department managers are informed via general Budget Office meetings and management discussions in late March. During the training, the staff is informed of budgeting concepts, the budget process and the budget template, as well as given a quick introduction to the City s budget forms. 2. Revenue Projection The budget revenue projection for the new fiscal year begins mid -year of the current fiscal year. The Finance Director makes this projection with the help of department directors and division managers. Projections are based upon consultations with state and local agencies, trend analysis, anticipated changes in the local and regional economy and discussions with directly associated staff members. Although beginning earlier, the budget revenue projection occurs concurrently with departmental budget development and extends until the budget is adopted based upon the receipt of any new information. 3. Proposed Budget Development During the budget development at the division and departmental level, the Budget Office staff works with division/department managers to analyze requests, provide advice and lend assistance. Budget requests are based upon a base level funding, and any additional funding is made in the form of supplemental program funding requests. The program goals, objectives and measures are evaluated during budget development to determine effectiveness of program activities and levels of appropriate funding. 4. Proposed Budget Analyais/Compiladon Once division and departmental budget requests are completed, the Budget Office reviews and compiles a preliminary draft of the Proposed Budget in the form of detail workbooks. These workbooks are then submitted to the City Manager and Assistant City Manager, known as the Budget Review Committee, for review and are referenced during staff budget meetings. After each City department gives a summary budget presentation and answers questions from the Budget Review Committee during staff budget meetings, the funding requests and target levels are reviewed and discussed. Given revenue projections and base level funding requirements, budget programs or supplemental program funding requests are proposed for finding. A total recommended fmding level is determined from both base level and supplemental program funding requests proposed At this time the funding level is weighed against available resources. A tax rate increase may or may not be recommended depending upon program priorities and issues. 5. City Council Budget Study The Major Budget Issues Report is prepared by the City Manager for the Proposed Budget, which highlights and summarizes funding requirements, major changes in programs and alternatives for funding. The Major Budget Issues Report is then reviewed and discussed by the Council during the work sessions. 6. Public Hearing/Budget Adoption A public hearing on the budget and tax rate is held in late August to early September prior to final budget READER'S GUIDE (Continued) consideration. At the public hearing, the citizens or any other individual may make formal comment either for or against the Proposed Budget. The public also has the opportunity to attend City Council budget work sessions occurring from August through September. Budget adoption occurs in mid- September after the City Council deliberations and the public hearing. The City Council may take action to modify the Proposed Budget per its discretion. The City Council also adopts a tax rate to support adopted funding levels. Pursuant to City Charter, the Proposed Budget as submitted by the City Manager becomes the Adopted Budget if no action is taken by September 27th. (See Article V, Section 46 contained in the City Charter.) Compilation of Adopted BudgetBudget Maintenance An Adopted Budget is compiled and published during the first months of the new fiscal year. The Adopted Budget in the form of an amended Proposed Budget is available for public inspection in late September. Ledger amounts are prepared for the new fiscal year prior to October 1. Budget Maintenance is a year-round activity of division/department directors and the Budget Office. In addition to spending controls such as appropriation level "lock -out" and position control review, any unbudgeted expenses in the capital appropriation unit require authorization via a budget transfer. Other spending control mechanisms include monthly review of expenditures by the Budget Office. Quarterly budget analysis reports are prepared to present budget versus actual expenditure variances. These reports are reviewed by the staff and the City Council to identify and communicate any major expenditure variances. If necessary, a budget amendment ordinance is adopted based upon the third quarter budget analysis report. DEPARTMENT/DIVISION PROGRAM SUMMARIES Each division within a department is described by narrative information displayed on pages facing resource and expenditure information in order to give the City Council a well - rounded presentation of each division. Program summaries include the following information. Program Description - This section outlines the function and responsibilities performed by the division. It is provided to enable the reader to understand the program elements included in each particular division budget. Major Division Goals - Goals describe the purpose or benefit the division/department plans to provide to the community and/or organizations its serves. Goals identify the end result the division/department desires to achieve with its activities. Goals are often ongoing and may not be achieved in one year. Major Division Objectives - Objectives are quantifiable steps toward accomplishing stated goals. They should have a specific time frame or measurable achievement. Objectives should be able to be reached or completed within the current fiscal year. Objective statements are not required for every activity performed, but should focus on the major steps necessary for achieving established goals. Workload Measures - Workload measures reflect major activities of the division/department. They indicate the amount of work, which has been done in the past and projected workload levels for the current and next year. Workload measures should be able to be tracked with a reasonable amount of time and effort. Expenditures - The summary of expenditures show the category of expenses for each of the division's programs as compared from year to year. The Baytown Area Water Authority (BAWA), Crime Control and Prevention District (CCPD), Municipal Development District (MDD), and Tax Increment Reinvestment Zone (TIRZ) included in the Component Unit section are presented for the overall comparability and are not subject to annual appropriation. Other miscellaneous funds are included in the budget to reflect the overall City's operations. BAWA operates under a Board of Directors, which is appointed by the City of Baytown. The City of Baytown exercises oversight authority over the operations of BAWA; as a result, BAWA is reported as a component unit of the City. The CCPD sales tax will end on December 31, 2003. The last sales tax payment will be received in February 2004 for the December 2003 sales activity. The MDD was created to levy and account for the collection of a sales and use tax at the rate of one -half of one percent for the purpose of financing conomic development projects that provide economic bene t d diversify the economic base of the community. The boundaries of MDD include the portion of the City that is in Harris County and excludes the portion that is in Chambers County. The City Council appoints all members of the governing board of MDD and approves any debt issued by MDD. READER'S GUIDE Continued The TIRZ was created to provide public improvements to support commercial development/redevelopment and some residential development in the designated area. The designated area consists of property located within the Baytown city limits in the general vicinity of the intersection of Interstate 10 and Garth Road. This area includes the San Jacinto Mall, surrounding vacant property and the proposed Eastpoint subdivision, totaling 350 acres of land lying in the G.C. Davis and the T. Patching Survey. The creation of the TIRZ established a base year value for the designated property. Any incremental increase in property value is dedicated to reimburse the developers for the cost of the public improvements. The Board of Directors for the Zone consists of nine members of whom the City appoints six, and three members include representatives from Harris County, Goose Creek Consolidated Independent School District and Lee College respectively The Miscellaneous Section consists of funds designated for a single purpose. A grant or contractual arrangement authorized their approval; therefore, these budgets are submitted as a matter of information. Included are the funds for Municipal Court Special Revenue, Regional WMD/Hazardous Material, Family/Youth Programs, Police Academy, Local Law Enforcement Block Grant, Harris County Organized Crime and Narcotics Task Force, High Intensive Drug Trafficking Area, Community Development Block Grant, Emergency Operations Center, Emergency Management, Baytown Nature Center, Wetlands Education and Recreation Center, Capital Replacement, Capital Improvement Program, Bayland Island Operations and Risk Management Funds. CITY OF BAYTOWN 2003 -04 BUDGET PROCESS BUDGET CALENDAR DATE DAY ACTION March Strategic Plan Update April 10 - May 9 Thurs. - Fri. Assist Departments with budget preparation April 10 Thursday Give 2003 -04 Budget Priority Questionnaire to City Council April 15 Tuesday Budget Information on Intranet April 15 Tuesday Budget Kickoff Meeting April 15 -17 Tues. - Thurs. Computer training on Budget Prep System April 22 Tuesday Deadline for HR requests for new positions and upgrades April 22 Tuesday Deadline for Vehicle Requests April 22 Tuesday Deadline for PC requests to ITS May 9 Friday Deadline to turn in Departmental Budgets to Budget Office May 12 Monday Preliminary HCAD Appraisal due to City May 12 -23 Mon.-Fri. Prepare various supporting budget schedules and complete revenue projections May 19 Monday Distribute Departmental Budgets to City Management May 19 -23 Mon.-Fri. City Management review Budgets May 27 -29 Tues. - Thurs. Budget work sessions with City Management May 30 - June 13 Fri. - Fri. Record budget changes and send to departments June 19 - July 11 Thurs. - Fri. Compile Proposed Budget for City Council July 25 Friday HCAD Certified Appraisal Report due to City July 31 Thursday Submit Proposed Budget to City Council & Schedule Public Hearings July 31 - Aug. 1 Thurs. - Fri. Prepare additional schedules as needed for City Council work session August 4 -6 Mon.-Wed. City Council work sessions August 7 -15 Thurs. - Fri. Record budget changes initiated by City Council and send to departments August 15 Friday Publish notices of the Public Hearing on the Proposed Budget August 28 Thursday Meeting of City Council to discuss tax rate; if proposed tax rate is greater than the effective tax rate, then vote to place a proposal to adopt the rate at future meeting. If motion passes, schedule a public hearing August 28 Thursday Public Hearing on Tax Rate; schedule and announce meeting to adopt tax rate 3 -14 days from this date August 28 Thursday Public hearing on the Proposed Budget August 28 Friday Publication of effective and rollback tax rates; schedules and fund balances; submission to City Council; certification of anticipated collection rate by collector September 4 Thursday "Notice of Public Hearing on Tax Increase" (1 st quarter -page notice) published at least seven days before Public Hearing Aug. 29 - Sept. 11 Fri. - Thurs. Finalize budget schedules September I1 Thursday Public hearing on tax increase September 17 Wednesday September 25 Thursday Sept. 26 - Oct. 17 Fri. - Fri. Sept. 30 & Oct. 7 Tues. & Tues, October I Wednesday October 31 Friday November 7 Friday (1) Based upon date of receipt of HC "Notice of Vote on Tax Rate" (2nd quarter -page notice) published at least seven days before meeting to adopt tax rate City Council adopts the 2003 -04 Budget, tax rate and utility adjustment ordinance Finalize budget document schedules for publishing Publish notices of the Adopted Budget Adopted Budget implemented Budget document printed Present published copy of budget document to City Council AD certified roll. 5 OVERVIEW OF THE CITY OF BAYTOWN GENERAL INFORMATION The City of Baytown is the third largest city in the Houston Metropolitan Area. Located east of Houston, Baytown is only 20 miles from downtown Houston, within 35 minutes of Houston Hobby Airport and within 55 minutes of Houston Intercontinental Airport. Houston is readily accessible via Interstate 10, a major thoroughfare running through the north side of Baytown. The City encompasses an area of 34 square miles with an estimated population of 68,850 for 2003. The City was incorporated January 24, 1948 as a Home Rule City operating under the Council- Manager form of government. The City Council is composed of the Mayor and six City Council members. All six of the Council members are required to reside within defined districts from which they are elected. The Mayor is elected at large. All City Council positions and the Mayor are elected for two - year staggered terms. Article III, Section 32 of the City Charter requires that the Council appoint a City Manager to act as the chief administrative and executive officer of the City. It is the responsibility of the City Manager to appoint and remove department heads and conduct the general affairs of the City in accordance with the policies of the Council. Summary of Local Economy The City of Baytown has experienced a surge in building permit activity over the last several years and is prepared to address additional major growth initiatives in the future. In the past four calendar years, over $121 million in new commercial and over $165 million in new residential building activity has occurred. This residential trend is continuing with $60 million of the new construction occurring in the first six months of calendar year 2003. Commercial renovation and expansion are also strong with $36 million in activity in the past 36 months. City and Community Initiatives The community is proud of its industrial heritage and the many opportunities a strong industrial base provides. City officials, citizen groups, business and industry have a similar vision; to make this community a better place to live, work and raise our children. Some of those efforts include: • On May 5, 2001, in the general election, the citizens of the City of Baytown approved six bond propositions that include $20 million in street improvement and rehabilitation projects, $3.2 million in drainage improvements and $2.2 million in fire fighting facilities and equipment. • On May 5, 2001, in the general election, the citizens of 6 the City of Baytown also voted to authorize the creation of the Baytown Municipal Development District (MDD) and the collection of a '/z cent sales and use tax for the purpose of financing economic development projects that provide economic benefit and diversify the economic base of the community. The MDD will fund additional economic and public improvements in the amount of $27 million dollars over the next 10 years. Phase one projects, which are planned for the first five years, include the areas of economic development initiatives; streets, drainage, sidewalks and signalization improvements; utilities improvements; and parks improvements. Projects planned for the second year total approximately $2.7 million. • On February 2, 2002 the citizens voted to dissolve the Crime Control and Prevention District (CCPD) '/� cent sales tax effective since 1998. Transitional funding was provided in the CCPD plan to assists with the phase out of the tax. CCPD legislation provided that in the event a renewal election failed and outstanding liabilities existed, he tax could be continued for one calendar year after the calendar year in which the sales tax renewal election was held to retire the debt. The City Council established December 31, 2003 as the date for retiring long -term CCPD liabilities. • The voters approved a charter amendment on May 4, 2002, increasing minimum staffing for the fire department. • With the support of the comity, numerous amenities continue to be developed including (1) the Goose Creek Greenbelt Project, which creates a linear park through the heart of the community; (2) The Baytown Nature Center, a 400 acre preserve within the city limits developed from what was known as the Brownwood subdivision that was destroyed by subsidence and Hurricane Alicia. The Nature Center is on the National Bird Watching Trail and is host to over 275 different species of birds along with numerous varieties of flora and fauna and (3) The Eddie V. Gray Wetlands Education and Recreation Center, a cooperative effort of the School District, Lee College and the City to provide an opportunity for young and old to learn more about fisheries, wildlife, ecology, etc. • The Neighborhood Protection Division has been reorganized and expanded to provide improved response to appearance issues. They serve as the focal point for numerous community clean up activities. • Quality of life continues to be a focus for City departments. Projects such as the new walking trail, renovated parking facilities and a new Sprayground at Roseland Park are examples of efforts to make Baytown a better place to call home. • The civil plan review and building permit application process has been improved so that the turnaround period once again meets our target of 20 days for commercial plans, improving our service to citizens and developers. • Phase I of the expansion of the Baytown Area Water Authority (BAWA) plant is complete. Phase II is on hold pending the Texas Commission on Environmental Quality (TCEQ) study to develop new recommendations pertaining to disinfection programs (Ozone). The study should be complete by 2003 with recommendations available in 2004. Phase III is currently underway. This includes the replacement of equipment that has reached its useful life; pumping improvement to achieve a firm capacity of 26 MGD; and safety improvements. Phase III began in the summer of 2002 and is scheduled to be complete September 2003. These expansions are required due to growth in and around Baytown. • The City has established Tax Increment Reinvestment Zone (TIRZ) in the Garth Road/San Jacinto Mall area. Two 300 -home subdivisions are under construction and plans include improving the mall and re- establishing it as a regional retail amenity. The mall plan includes public attractions such as public plazas, fountains and landscaping. Areas within the zone adjacent to the mall will be developed with commercial retail and additional residential areas. Over the past 12 months a nationally recognized restaurant has developed one mall pad site and another site is under design for a second nationally recognized restaurant. The City continues to receive considerable interest from the residential development community. Developers have also expressed interest in creation of additional Tax Increment Reinvestment Zones, including the proposed "Island Park." If created, Island Park proposes to develop approximately 700 acres of land into a residential community of over 1256 homes, potentially generating additional gross property value in a proposed new TIRZ of $290 million. • The Grand Parkway is a 170 -mile outer loop planned to serve the regional mobility needs of Houston and seven surrounding counties. It is being developed through a partnership with the Texas Department of Transportation, private landowners, local governments and public interest groups. The Grand Parkway (SH 99) has been divided into nine segments (A -I2), each of which is a complete and independently justifiable project. Segment I -2, from SH 146 to III 10 near Baytown will be the second leg of SH 99 constructed. The project was begun in 1991. A DEIS, schematics, and FEIS were prepared. The Record of Decision was signed in August 1998. Currently, the Grand Parkway Association is coordinating the 404 permit with the Corps of Engineers, and working with a title company to finalize R.O.W. donations. TxDOT is designing SH 99 from Spur 55 at FM 1405 east and north to IH 10. Construction for the first phase of segment 1 -2 is scheduled for letting in 2003. • The City has initiated numerous ordinances (Smoking, Sign/Billboards, Sexually Oriented Business, Landscaping, Gated Communities, etc.) that improve the livability and visual appearance of the community. • Baytown has been recognized by several organizations and agencies by being the recipient of the following: o Chevron Conservation Award o 2002 Gulf of Mexico Program Award o Texas Environmental Excellence Award o 2003 Keep Texas Beautiful Award The City of Baytown and its citizens share a vision of what this community can be. The decision was made several years ago to improve our quality of life and the information above is an example of the commitment that has been made. Major Industries' Effect on the City's Economy The City has created, within its extraterritorial jurisdiction, three Industrial Districts. The City has annexed a portion of each industry located within the Industrial Districts and has entered into contracts with each such industry. The contracts specify payments to be made to the City in lieu of ad valorem tares and, thereby, protect the industries from further annexation by the City during the seven -year terms of the contracts. The series of contract renewals began in 2003 with an effective date of tar year 2002. The existing contracts that have not come up for renewal compute the payments as follows: Each Industrial District payment is based upon forty to fifty percent (40 % -50 %) of the fair market value of the industry within the City limits and extraterritorial jurisdiction of the City, as determined by the Industrial Appraisal Review Board, times the current tax rate minus the amount paid by the industry to the City as taxes on that portion of the industry within the City limits. The new contract payments are calculated as follows: Each Industrial District payment is based upon fifty to sixty percent (50 % -60 %) of the fair market value of the industry within the City limits and extraterritorial jurisdiction of the City, as determined by the Industrial Appraisal Review Board, times the current tax rate minus the amount paid by the industry to the City as taxes on that portion of the industry within the City limits. The contract has a base year of 2002 or the latest certified value whichever is greater. Any future value increases over that base year value are excluded from the payment calculation. In addition, any value decreases are not considered in the payment calculation. The City's strong industrial tax base provides the foundation for stable economic conditions necessary for maintaining a healthy, vibrant economy. The cornerstones of Baytown's industrial development are three world - recognized entities consisting of ExxonMobil, Bayer and Chevron Phillips. The ExxonMobil petroleum/petrochemical complex consists of a diversified array of facilities including a refinery, two chemical plants and two research/technology centers with a total value in excess of $2 billion. The complex provides work for approximately 3,900 employees and over 1,600 average daily contractors. Highlights include: • ExxonMobil announced plans to expand its cogeneration facilities at the Baytown, Texas manufacturing complex. This expansion will increase the energy efficiency at the Complex's refinery and two chemical plants, and will help decrease the region's emissions of greenhouse gases, equivalent to removing 30,000 cars from the regions roads. The project, located on the Baytown Olefins Plant site, utilizes the most efficient technology available today, producing both steam and electricity from clean- burning natural gas at an efficiency rate of about twice traditional power generation. This one generator is large enough to supply the average energy needs of at least 100,000 people in the United States. The new facilities also contribute to the region's overall efforts to reduce NOx (Nitrogen Oxide) emissions to help meet the Federal Clear Air standards. Construction on the Baytown unit begins in mid- summer 2003, with a peak construction workforce of 200 in early 2004. The facilities are expected to be operational in late 2004. • Beginning in 2001, ExxonMobil began installing new equipment necessary to comply with new emissions standards as described in the Houston State Implementation for Ozone; NOx SIP. This process will continue in the complex for the next four years. • A Raffmate Hydroconversion Unit at the Baytown Refinery utilizes proprietary technology to produce a new generation capacity of high -quality, lube basestocks that meet demanding requirements for the next generation of automotive engine oils. • The Delayed Coker Facility was completed in Fall 2001 and allows ExxonMobil Baytown Refinery to better process heavy crude oil feedstocks. • Last year, the ExxonMobil Chemical division announced plans to expand the Baytown Olefins Plant by modifying existing facilities and adding a new ethylene stream cracking furnace that will have a 40 percent higher throughput than the current furnaces. Another industrial corporate citizens' presence in Baytown, the Bayer Baytown Industrial Park, is distinguished by steady expansion. Strategically positioned along Cedar Bayou for barge access, the Baytown plant is located on 1,688 acres, of which 35 percent is developed and employs approximately 2,000 people, including permanent contractors. Since 1971, when the fast polyurethane unit started up, the site has grown more than ten -fold. Over the last five years, Bayer Corporation has invested over $1.3 billion, by far the single largest capital investment within Bayer worldwide. Guest facilities (Borden, Calpine, First Chemical, El Dorado Nitrogen, and Texas Brine) have been invited to join Bayer's industrial park site to provide strategic raw materials and energy for Bayer's consumption. Today, Baytown is the largest of Bayees U.S. chemicals operations, home to three active business groups — Bayer Polymers, Bayer Chemicals and Bayer Corporate and Business Services. Bayer Technology Services occupies a newly constructed headquarters at Baytown to serve the Bayer businesses in the Americas. A new gulf coast distribution center opened mid 2003 to consolidate Bayer's growing plastics shipments. Chevron Phillips Chemical Company LLC (CPChem), with its affiliates, is one of the world's top producers of olefins and polyolefins and a leading supplier of aromatics, alpha olefins, styrenics, specialty chemicals, piping and proprietary plastics. The company has total assets of approximately $6 billion and is owned equally by ChevronTexaco Corporation and ConocoPhillips. Located in Baytown, Texas, CPChem's Cedar Bayou Chemical Plant is the largest of CPChem's domestic manufacturing facilities with over 600 employees and approximately 450 contract employees. The Cedar Bayou Plant is an integrated olefins chemical complex that (1) manufactures ethylene and propylene from light hydrocarbons, natural gas liquids and refinery feedstocks; and (2) upgrades its ethylene product into alpha olefins and polyethylene resins. The Cedar Bayou Plant consists of approximately 1,200 acres with 650 of those developed to date. The "Houston Business Journal" in its February 3, 2000, issue, listed Cedar Crossing Business Park located in the extraterritorial jurisdiction of Baytown - Chambers County, as the largest industrial park in the Houston area. USX Realty Development is developing the park. The Texas Department of Economic Development has identified Cedar Crossing as the prime industrial site in the Texas Gulf Coast region. As a planned industrial park, its primary uses are industrial, manufacturing warehousing and distribution. Amenities include water, rail and highway transportation, on site feedstock pipeline and abundant surface water for process operations. A total of 15,000 acres are available. Companies such as Aridal Steel from India and Samson Controls of Germany as well as numerous others occupy the site. Recent additions include a 750,000 square foot Home Depot regional distribution warehouse with 300 new jobs. The possibility exists for an expansion to more than double the size and employment at this facility. The largest Super Wal -Mart store in Texas opened in July 2001 at Garth and Lynchburg -Cedar Bayou Road with one- quarter of a million square feet in sales area. EniChem Americas recently opened a 1 million square foot warehouse on Decker Drive adjacent to their manufacturing facility. City Outlook Baytown completed and City Council adopted the Baytown 2020 Comprehensive Plan in November 2000. This plan will serve as guide for policy decisions relating to the physical growth and economic development of the community over the next 20 years. In addition to providing a community vision and goals and objectives to work towards and through the Year 2020, the plan evaluates the opportunities and challenges facing the City, identifies important policies and strategies, and sets priorities for an aggressive implementation program that emphasis specific actions and practical results. An annual report of the Comprehensive Plan is prepared and is included in this budget document under the Major Budget Issues tab. Planned for 2004 is the development of an Economic Development Strategic Plan, which will become part of the Baytown 2020 Comprehensive Plan. This effort, funded by the MDD and coordinated by the Baytown/West Chambers County Economic Development Foundation (EDF), will provide a long -range plan and vision for Baytown's economic future. CITY OF BAYTOWN FINANCIAL POLICIES BUDGET ADMINISTRATION AND DEVELOPMENT 401 BUDGET PERIOD 401.1 Establishment of Fiscal Year. The City of Baytown's fiscal year shall begin on October 1 and end on September 30. (Section 40) 401.2 Appropriation lapse at end of year. All appropriations shall lapse at the end of the budget year to the extent that they shall not have been expended or lawfully encumbered. (Section 70) 402 BUDGET PROCESS 402.1 Determining Priorities. The budget shall provide a complete financial plan for the fiscal year, and the budget shall be prepared on the basis of policy priorities. 402.2 Budget Prepared from Departmental Request. The City of Baytown departments shall prepare budgetary decision packages in a manner directed by the City Manager. Department directors shall indicate funding priorities. 402.3 Deadline for Budget Submission. "At least (60) days before the end of each fiscal year, City Manager shall submit to the Council a proposed budget for the ensuing fiscal year." (Section 41) 402.4 Public Hearing on Budget Submission. "Me Council, after giving at least seven (7) days' notice of publication in the official newspaper of the City, shall hold a public hearing on the proposed budget, at which all interested persons shall be given an opportunity to be heard for or against any item thereof." (Section 41) 402.5 Truth in Taxation. Budget development procedures will be in conformance with the State law outlined in the Truth in Taxation process. In the event of a tax increase, two notices will be given and a public hearing held in conformance to this State law. 403 BUDGET ADMINISTRATION 403.1 Balanced Budget Required. The City of Baytown will develop balanced budgets in which current resources (current revenues plus fund balance) will equal or exceed current expenditures. The City will avoid budgetary procedures that balance the budget at the expense of meeting future years expenses, such as: postponing expenditures, accruing future years revenues, or rolling over short-terra debt. The budget will provide for adequate maintenance and replacement of capital plant and equipment. 403.2 Fundine of Current Expenditures with Current Revenues. The budget will assure that current expenditures are funded with current revenues. Current operating expenses will not be capitalized or funded through the use of long- term debt. 403.3 Use of Non - Recurring Resources. The City Of Baytown will use non - recurring resources to fund non - recurring expenditures. 403.4 Performance Measures and Productivity Indicators. An annual budget where possible will utilize performance measures and productivity indicators. 403.5 Department Budget Reporting. Regular reporting on budgetary status will be provided. 404 REVENUE POLICIES 404.1 Revenue Goal. The City will try to maintain a diversified and stable revenue system to protect itself from short run fluctuations in any individual revenue source. 404.2 Development of Revenue Projection. The City will estimate its annual revenues using an objective analytical process. 404.3 User Charees and Fees Required. User charges and fees will be established at levels related to cost of providing the services. The City will periodically revise user fees when necessary to adjust for inflation, program changes and policy changes. 404.4 For Enterprise Funds, the City shall establish user fees and charges that frilly support the total direct and indirect cost of the activity. Indirect costs include the cost of administration home by other operating funds. 404.5 For programs within the General Fund, the City shall establish and maintain fees for whose cost activities are to be supported by the user. For each supported activity, the City shall establish the level of support necessary. The fees shall be reviewed and adjusted when necessary to maintain the proper level. 404.6 Tax Collection. The City will follow an aggressive policy of collecting property tax revenues. 10 CITY OF BAYTOWN FINANCIAL POLICIES BUDGET ADMINISTRATION AND DEVELOPMENT 404.7 Tax Assessment. The City will monitor the appraisal procedures of the Hams & Chambers County Tax Appraisal Districts and provide necessary input to assure that sound appraisal procedures are maintained. Property will be assessed at 100% of full market value. 405 BUDGET AMENDMENT AND MODIFICATION 405.1 Adoption of Budget. "The budget shall be finally adopted by the favorable votes of at least a majority of all members of the council not later than the twenty- seventh day of the last month of the fiscal year. Should the Council take no final action not later than the twenty- seventh day of the last month of the fiscal year, the budget as submitted by the City Manager shall be deemed to have been finally adopted by the Council." (Section 46) 405.2 Budget, a Public Record. The budget, budget message and all supporting schedules shall be a public record in the office of the City Clerk open to public inspection. Sufficient copies of the final budget shall be available for the use of all offices, departments and agencies, and for the use of interested persons and civic organizations. (Section 47) 405.3 Authority to Transfer Appropriations within a Department, Office, or Agency. " The City Manager may at any time transfer any unencumbered appropriation balance or portion thereof between general classifications of expenditures within an office, department or agency." (Section 68) 405.4 Authority to Transfer Appropriations Departments or Agencies. "At the request of the City Manager and within the last three (3) months of the budget year, the Council may by resolution transfer any unencumbered appropriation balance or portion thereof from one office, department or agency to another." (Section 68) 405.5 Amending the Budget. In case of grave public necessity, emergency expenditures to meet unusual and unforeseen condition, which could not by diligent thought and attention have been included in original budget, may be authorized by the Council as an amendment to the original budget. In every case where such amendment is made, a copy of the ordinance adopting the amendment shall be filed with the City Clerk, published in the next issue of the official newspaper of the City, and attached to the budget originally adopted. 405.6 Authority to Reduce Appropriations. The City Manager may at any time reduce appropriations for a department, office or agency. 406 RESERVE POLICY 406.1 Undesignated Reserved Fund Balance. The City will establish a budgeted reserve to provide expenditures of a non- recurring nature, or to meet unexpected increases in service delivery cost. End of year fund balances will be sufficient to provide working capital for the various funds that will assure a positive cash balance at all times during the year; and/or the fund balance will provide for ninety (90) days working capital. The risk management funds for workers compensation and health benefits will provide for ninety (90) to one hundred -twenty (120) days. 407 DEBT POLICY 407.1 Debt Policy. The objectives of the debt management policies is to maintain the City's ability to incur present and future debt at minimal interest rates in amounts needed for infrastructure and economic development of the City without endangering the City's ability to finance essential City services. Debt financing may include, but is not limited to, general obligation bonds, revenue bonds, certificate of obligation and lease/purchase agreements. The underlying asset that is being financed should have a longer life than the maturity schedule of the debt issued for the financing of the asset. Since issuing debts costs more to the entity than purchasing assets outright, the use of financing will be carefully evaluated to ensure the benefits, tangible and/or intangible derived from financing exceed the related financing costs. 407.2 Debt Limits. The City operates under a Home Rule Charter that limits the maximum tax rate, for all City Purposes, to $2.50 per $100 assessed valuation. Article XI, Section 5, of the Texas Constitution, provides for an overall limitation for Home Rule Cities of $2.50 per $100 assessed valuation. The Attorney General of Texas follows a policy, with respect to Home Rule Cities which have such a $2.50 limitation, of approving ad valorem tax bonds only to the extent that all of such city's ad valorem tax debt can be serviced by a tax rate of $1.50 at 90% collection. (See Statistical Section Tab for Computation of Legal Debt Margin, page 244.) 11 CITY OF BAYTOWN, TEXAS ANNUAL PROGRAM OF SERVICES BUDGET GLOSSARY The Annual Budget contains specialized and technical terminology that is unique to public finance and budgeting. To assist the reader of the Annual Budget document in understanding these terms, a budget glossary has been included in the document. Accrual Basis. The basis of accounting under which transactions are recognized when they occur, regardless of the timing of related cash flows. Accrued Expenses. Expenses incurred but not due until a later date. Administrative Transfer. An interfimd transfer designed to recover expenditures incurred or conducted in behalf of other funds. Ad Valorem Taxes. (Current) All property (real, personal, mixed, tangible, intangible, annexations, additions, and improvements to property) located within the taxing unit's jurisdiction which are subject to taxation and valued on January 1 of the current budget year. Each year, by ordinance, the City Council exempts taxes on automobiles and other items from the tax levy. Following the final passage of the appropriations ordinance, City Council sets the tax rate and levy for the fiscal year beginning October 1 and continuing through the following September 30th. Ad Valorem Taxes. (Delinquent) All taxes are due on receipt of bill and are delinquent if not paid before February 1 of the fiscal year in which it is imposed, except when the taxing unit postpones the delinquency date due to late mail out of tax bills. Ad Valorem Taxes. (Penalty) A delinquent tax incurs a penalty of six (6 %) percent of the amount of the tax for the first calendar month it is delinquent, plus one (1 %) percent for each additional month or portion of the month the tax remains unpaid prior to July 1 of the year in which it becomes delinquent. However, the delinquent tax on July 1 incurs a total penalty of twelve (12 %) percent of the amount of the delinquent tax without regard to the number of months the tax has been delinquent. Ad Valorem Taxes. (Interest) A delinquent tax incurs interest of one (1 %) percent of the amount of tax for the first calendar month it is delinquent, plus one (1 %) percent for each additional month or portion of the month the tax remains unpaid. Appropriation. A legal authorization granted by a legislative body to make expenditures and to incur obligations for specific purposes. Appropriation Ordinance. The official enactment by the City Council to establish legal authority for City officials to obligate and expend resources. Assessed Valuation. A value that is established for real or personal property for use as a basis for levying property taxes. (Note: Property values are established by the Harris County Appraisal District.) Baytown Area Water Authority (BAWA). A water authority created by Texas Legislature to purchase and distribute surface and/or underground supplies for the City and surrounding communities. The City accounts for approximately 90% of BAWA's annual sales. BAWA is considered a component unit of the City of Baytown. Bond. A written promise to pay a sum of money on a specific date at a specified interest rate. The interest payments and the repayment of the principal are detailed in a bond ordinance. The most common types of bonds are general obligation and revenue bonds. These are most frequently used for construction of large capital projects, such as buildings, streets and bridges. Budget A plan of financial operation embodying an estimate of proposed expenditures for a given period and the proposed means of financing them Used without any modifier, the term usually indicates a financial plan for a single fiscal 12 CITY OF BAYTOWN, TEXAS ANNUAL PROGRAM OF SERVICES Budget Glossary (continued) year. In practice, the term 'budget" is used in two senses. In one sense, it designates the financial plan presented to the appropriating body for adoption and, in the other, designates the plan finally approved by that body. It is usually necessary to specify whether the budget under consideration is preliminary and tentative or whether it has been approved by the appropriating body. Budget Adjustments. A legal procedure utilized by the City staff and City Council to revise a budget appropriation. The City of Baytown's City Charter requires City Council approval through the adoption of a supplemental appropriation ordinance (which specifies both the source of revenue and the appropriate expenditure account) for any inter - departmental or inter -fund adjustments. City staff has the prerogative to adjust expenditures within a departmental budget. Budget Calendar. The schedule of key dates or milestones which the City departments follow in the preparation, adoption, and administration of the budget. Budget Document The instrument used by the budget - making authority to present a comprehensive financial program to the City Council. Budget Message The opening section of the budget, which provides the City Council and the public with a general summary of the most important aspects of the budget, changes from the current and previous fiscal years, and the views and recommendations of the City Manager. Budgeted Funds. Funds that are planned for certain uses but have not been formally or legally appropriated by the legislative body. The budget document that is submitted for Council approval is composed of budgeted funds. Capital Improvements Program Fund (CIPF). A plan for capital expenditures to be incurred each year over a fixed period of several future years setting forth each capital project, identifying the expected beginning and ending date for each project, the amount and the method of financing. Cash Basis A basis of accounting under which transactions are recognized only when cash changes hands. Cask Management. The management of cash necessary to pay for government services while investing temporary cash excesses in order to earn interest revenue. Cash management refers to the activities of forecasting the inflows and outflows of cash, mobilizing cash to improve its availability for investment, establishing and maintaining banking relationships, and investing funds in order to achieve the highest interest and return available for temporary cash balances. Central Services - Garage Fund To account for the cost of operating and maintaining vehicles and other equipment used by City departments. Service charges are billed to departments on a monthly basis to cover all expenses of the fund. Central Services - Warehouse Operations Fund. To account for the supplies, materials and fuel inventories and to take advantage of volume purchasing. Inventories used are allocated respectively to departments on a monthly basis to cover inventory cost. Cost (1) The amount of money or other consideration exchanged for property or services. (2) Expense. Cost Accounting. That method of accounting which provides for assembling and recording of all the elements of cost incurred to accomplish a purpose, to carry on an activity or operations, or to complete a unit of work or a specific job. Crime Control and Prevention District Fund This fund was created through enabling State legislation and a vote of the citizens of Baytown. The election established a %: percent sales tax on retail items for an initial five -year period. The District was established to provide funding for public safety within the City of Baytown. The District has their own governing Board of Directors that monitor progress through quarterly and annual reports. At the end of the five -year period another election must be held to affirm or repeal the additional sales tax. 13 CITY OF BAYTOWN, TEXAS ANNUAL PROGRAM OF SERVICES Budget Glossary (continued) Current Taxes Taxes that are levied and due within one year. Debt Services. The City's obligation to pay the principal and interest of all bonds and other debt instruments according to a pre- determined payment schedule. Deficit (1) The excess of the liabilities of a fund over its assets. (2) The excess of expenditures over revenues during an accounting period; or, in the case of proprietary funds, the excess of expense over income during an accounting period. Delinquent Taxes. Taxes that remain unpaid on and after the date on which a penalty for non - payment is attached. Department An administrative segment of the City which indicates management responsibility for an operation or a group of related activities within a functional area. Departments are the basic units of the budget. Depreciation. The process of estimating and recording the lost usefulness, expired useful life or diminution of service from a fixed asset that cannot or will not be restored by repair and will be replaced. The cost of the fixed asset's lost usefulness is the depreciation or the cost to reserve in order to replace the item at the end of its useful life. Enterprise Fund A fiord established to account for operations (a) that are financed and operated in a manner similar to private business enterprises —where the intent of the governing body is that the costs (expenses, including depreciation) of providing goods or services to the general public on a continuing basis be financed or recovered primarily through user charges; or (b) where the governing body has decided that periodic determination of revenues earned, expenses incurred, and/or net income is appropriate for capital maintenance, public policy, management control, accountability, or other purposes. Examples of Enterprise Funds are water, sewer, and sanitation, utilities, Bayland Island and Baytown Area Water Authority. Encumbrances. Commitments related to unperformed (executory) contracts for goods or services. Expenditure. The outflow of funds paid or to be paid for an asset or goods and services obtained regardless of when the expense is actually paid. This term applies to all funds. Note: An encumbrance is not an expenditure. An encumbrance reserves funds to be expended. Expenses. Charges incurred (whether paid immediately or unpaid) for operation, maintenance, interest and other charges. Fiscal Year. The time period designated by the City signifying the beginning and ending period for recording financial transactions. The City of Baytown has specified October 1 to September 30 as its fiscal year. Fixed Assets. Assets of a long -term character which are intended to continue to be held or used, such as land, buildings, improvements other than buildings, machinery and equipment. Franchise Tax. A charge paid for the use of City streets and public right of way and is in lieu of all other municipal charges, fees, street rentals, pipe taxes or rentals, easement or other like franchise taxes, inspections fees, and/or charges of every kind except only Ad Valorem and special assessment taxes for public improvements (e.g., gas, telephone, cable tv). Fund An accounting entity that has a set of self - balancing accounts and records all financial transactions for specific activities or government functions. Eight commonly used funds in public accounting are: general fund, special revenue funds, debt service fiords, capital project funds, enterprise funds, trust and agency funds, internal service funds and special assessment funds. Fund Balance. The excess of assets over liabilities. Also known as surplus funds. General Fund The fund used to account for all financial resources except those required to be accounted for in another fund. General Obligation Bonds. Bonds that finance a variety of public projects such as streets, buildings, and improvements. The 14 CITY OF BAYTOWN, TEXAS ANNUAL PROGRAM OF SERVICES Budget Glossary (continued) repayment of these bonds is usually made from property taxes and is backed by the full faith and credit of the issuing government. Generally Accepted Accounting Principles (GAAP). Uniform minimum standards of and guidelines to financial accounting and reporting. They govern the form and content of the basic financial statements of an entity. They encompass the conventions, rules, and procedures necessary to define accepted accounting practice at a particular time. They include not only broad guidelines of general application, but also detailed practices and procedures. They provide a standard by which to measure financial presentations. Grants. Contributions or gifts of cash or other assets from another government to be used or expended for a specified purpose, activity, or facility. Goals. A purpose or benefit the department plans to provide to the community and/or organizations. Goals identify the end result the organization desires to achieve with its activities. Some of the goals are ongoing and may not be achieved in one year. Governmental Funds. Funds through which most governmental functions of the City are financed. The acquisition, use and balances of the City's expendable financial resources and the related liabilities (except those accounted for in Proprietary Funds) are accounted for in the Governmental Funds. HoteUMotel Fund Fund to account for the accumulation of resources from the Hotel/Motel Tax assessment levied by the City. These monies are to be spent to promote the progress, development or growth of the City within the guidelines set forth on disposition of revenues collected under the authority of the Texas Hotel Occupancy Tax Act (Article 1269; Vemon's Texas Civil Statutes.) Hotel/Motel Tar. A tax levied upon the cost of occupancy of any room or space furnished by any hotel where such costs of occupancy are at the rate of two ($2.00) dollars or more per day. The law authorizes a room tax of not more than seven (7 %) percent of the consideration paid by the occupant of such room to the hotel. Income. A term used in proprietary fund type accounting to represent (1) revenues or (2) the excess of revenue over expenses. Internal Service Fund Funds used to account for the financing of goods or services provided by one department to another department on a cost reimbursement basis, for example, the Garage Fund. Investments. Securities held for the production of revenues in the form of interest or lease payments. Levy. (Verb) To impose taxes, special assessments, or service charges for the support of governmental activities. (Noun) The total amount of taxes, special assessments, or service charges imposed by a government. Long -Term Debt. Debt with a maturity of more than one year after the date of issuance. Miscellaneous Funds. Funds used to account for miscellaneous special revenue sources which are required to finance specific activities. Minced Beverage Tax. A tax rate of ten (10 %) percent imposed on the gross receipt of a Licensee for the sale, preparation, or service of mixed beverages or from the sale of ice or non - alcoholic beverages and consumed on the premises of the permittee. Modified Accrual Basis. The accrual basis of accounting adapted to the governmental fund type spending measurement focus. Under it, revenues are recognized when they become both measurable and available to finance expenditures of the current period. Expenditures are recognized when the related fund liability is incurred except for (1) inventories of materials and supplies which may be considered expenditures either when purchased or when used; (2) prepaid insurance and similar items which need not be reported; (3) accumulated unpaid vacation, sick pay, and other employee benefit amounts which need not be recognized in the current period, but for which larger -than- normal 15 CITY OF BAYTOWN, TEXAS ANNUAL PROGRAM OF SERVICES Budget Glossary (continued) accumulations must be disclosed in the notes to the financial statements; and (4) principal and interest on long -term debt which are generally recognized when due. Object Code Expenditure classification according to the types of items purchased or services obtained; for example, personal services, supplies, maintenance and capital. Objectives. Quantifiable steps toward accomplishing the stated goals. Each will have a specific time frame or measurable achievement. Objectives should be reached or completed within the fiscal year. Operating Budget Plans of current expenditures and the proposed means of financing them. The annual operating budget (or, in the case of some state governments, the biennial operating budget) is the primary means by which most of the financing acquisition, spending, and service delivery activities of a government are controlled. The use of annual operating budgets is usually required by law. Even where not required by law, however, annual operating budgets are essential to sound financial management and should be adopted by every government. Operating Expenses Proprietary fund expenses which are directly related to the fund's primary service activities. Operating Grants. Grants which are restricted by the grantor to operating purposes or which may be used for either capital or operating purposes at the discretion of the grantee. Operating Income. The excess of proprietary fund operating revenues over operating expenses. Operating Revenues. Proprietary fund revenues which are directly related to the fund's primary service activities. They consist primarily of user charges for services. Operating Transfers. All interfund transfers other than residual equity transfers. Ordinance A formal legislative enactment by the governing board of a municipality. If it is not in conflict with any higher form of law, such as a state statute or constitutional provision, it has the full force and effect of law within the boundaries of the municipality to which it applies. The difference between an ordinance and a resolution is that the latter requires less legal formality and has a lower legal status. Ordinarily, the statutes or charter will specify or imply those legislative actions which must be by ordinance and those which may be by resolution. Revenue raising measures, such as the imposition of taxes, special assessments and service charges, universally require ordinances. Other Financing Sources. Governmental fund general long -term debt proceeds, operating transfers out, and material proceeds of fixed asset dispositions. Such amounts are classified separately from revenues. Overlapping Debt The proportionate share of the debts of local governments located wholly or in part within the limits of the reporting government which must be home by property within each government. Performance Measures. Specific quantitative and qualitative measures of work performed as an objective of the department. Program Description. Describe the nature of service delivery provided at this level of funding. It clearly explains how service delivery will be different from the prior budget year. Program Goals Describes the purpose or benefit the division/department plans to provide to the community and/or organizations it serves. Goals identify the end result the division/department desires to achieve with its activities. Goals are often ongoing and may not be achieved in one year. Program Objectives Quantifiable steps toward accomplishing stated goals having a specific time flame or measurable achievement. Objectives should be able to be reached or completed within the current fiscal year. Objective statements are not required for every activity performed, but should focus on the major steps necessary for achieving established goals. lF] CITY OF BAYTOWN, TEXAS ANNUAL PROGRAM OF SERVICES Budget Glossary (continued) Productivity Measures. Criteria used to reflect how well a program is performing its activities to meet the needs of the public and the organization. They should measure productivity, effectiveness, efficiency or the impact of a service provided. While activity measures indicate "how much" activity the division/department is performing, productivity measures identify "how well" the division/department is performing. Property Tax. Taxes levied on both real and personal property according to the property's valuation and the tax rate. Proprietary Funds. Funds accounted for on a flow of economic resources measurement focus. The accounting objectives are a determination of net income, financial position and changes in cash flow. All assets and liabilities associated with a Proprietary Fund's activities are included on its balance sheet. Proprietary Fund equity is segregated into contributed capital and retained earnings. Reserve. An account to use to indicate that a portion of a fund's balance is legally restricted for a specific purpose and is, therefore, not available for general appropriation. Residual Equi4 Transfers. Non - recurring or non - routine transfers of equity between funds. Revenue Bonds. Bonds whose principal and interest are payable exclusively from earnings of an Enterprise Fund. Revenues. (1) Increases in government fund type net current assets from other than expenditure refunds and residual equity transfers. Under NCGA Statement 1, general long -term debt proceeds and operating transfers in are classified as "other financing sources" rather than revenues. (2) Increases in proprietary fund type net total assets from other than expense refunds, capital contributions, and residual equity transfers. Under NCGA Statement 1, operating transfers in are classified separately from revenues. Risk Management Fund To account for the operation of a self - insured retention fiord for health services for all City employees and that relate to workers' compensation claims. Claims are primarily administered by an outside agency. Sales Tax A general "sales tax" is levied on persons and businesses selling merchandise or services in the city limits on a retail basis. The categories for taxation are defined by state law. Monies collected under authorization of this tax are for the use and benefit of the City. Sanitation Fund Fund used to account for the provision of services to the residents of the City. All activities necessary to provide such services are accounted for in the fund, including, but not limited to, administration, operations, maintenance, financing and related debt service. Storer Water Utility Fund The Clean Water Act (CWA) was enacted in 1972 to protect surface waters, such as lakes, rivers, and coastal areas. National Pollutant Discharge Elimination System ( NPDES) permits were introduced to increase accountability for protecting water quality. This required industrial and municipal wastewater dischargers of pollutants into the waters of the US from a point source to obtain a NPDES permit. The final Phase II regulations that affect smaller communities, such as Baytown, were signed in October 1999. Small municipal separate storm sewer systems (MS4s) programs, such as Baytown's, are required to participate. These MS4 programs should be developed and implemented in phases over the next five years. An advance from the General Fund to provide funds for start -up costs associated with the program was provided in 2003. First year costs included fimding for a storm water utility feasibility study. Future funding is proposed from developing storm water utility fees to provide a dedicated funding source for the program. The Texas Legislature provided the procedures necessary to establish a storm water utility fee in Chapter 402 of the Local Government Code. Cities will be required to file an application for a permit from the Texas Commission on Environmental Quality by December 2003. Tax Rate The amount of tax stated in terms of a unit of the tax base, for example, $.50 per $100 (one hundred dollars) assessed valuation of taxable property. Tax Rate Limit. The maximum rate at which a goverment may levy a tax. The limit may apply to taxes raised for a particular purpose, or to taxes imposed for all purposes, and may apply to a single government, to a class of governments, or to 17 CITY OF BAYTOWN, TEXAS ANNUAL PROGRAM OF SERVICES Budget Glossary (continued) all governments operating in a particular area. Overall tax rate limits usually restrict levies for all purposes and of all governments, state and local, having jurisdiction in a given area. Tax RoIL The official list showing the amount of taxes levied against each taxpayer or property. Frequently, the tax roll and the assessment roll are combined, but even in these cases the two can be distinguished. Taxes Compulsory charges levied by a government for the purpose of financing services performed for the common benefit. This term does not include specific charges made against particular persons or property for current or permanent benefits such as special assessments. Neither does the term include charges for services rendered only to those paying such charges as, for example, sewer service charges. Technical Adjustments. Represents adjustments made to the Proposed Budget for the Final Adopted Budget. Unencumbered Balance. The amount of an appropriation that is neither expended nor encumbered. It is essentially the amount of money still available for future purchases. Water and Sewer Fund Fund used to account for the rendering of water and sewer services to the residents of the City. Activities of the fund include the administration, operation and maintenance of the water and sewer system, and billing and collection activities. The fund also accounts for the accumulation of resources for, and the payment of long -term debt principal and interest for revenue bonds and obligations under capital leases. All costs are financed through charges made to utility customers with rates reviewed regularly and adjusted if necessary to ensure the integrity of the fund. Working Capital, The amount by which total current assets exceed total current liabilities. Workload Measures. Reflects major activities of the division /departrnent. They indicate the amount of work that has been done in the past and projected workload levels for the current and next years. Workload measures should be able to be tracked with a reasonable amount of time and effort. 18 Honorable Mayor and Members of City Council City of Baytown, Texas City of Baytown October 1, 2003 The adopted 2003 -04 Budget is hereby submitted pursuant to Article V, Section 41 of the City Charter of the City of Baytown and other relevant state laws. A copy of this document has been placed on file with the City Clerk and at the Sterling Municipal Library, where the public may review it during normal hours of operation. This adopted budget does not include an increase in the property tax rate. Rate increases in utilities are required to meet the revenue needs of additional wastewater debt and the unfunded mandate of Federal and State storm water regulations. Additional details on these issues are included in this letter as well as the adopted budget document. The process for development of the adopted budget was initiated soon after adoption of the 2002 -2003 Budget. An overview of the budget process is as follows: • Fiscal issues and budgetary considerations were included in the strategic planning session for staff on October 4, 2002. • Fiscal issues and budgetary considerations were included in the strategic planning session for City Council on November 8 -9, 2002. • City Council Work session for "review of current services" was conducted with staff on January 30, 2003. • In February and March of 2003, staff began preparation of the budget manual, templates and personnel information. • In April 2003, department directors were instructed to submit a "base" budget that to meet the immediate needs of their respective operating divisions with no increase over the 2002 -2003 budget. Directors also were to submit proposed base -level reductions of 3 %, 6% and 9 %. • The departmental requests have been developed in light of economic conditions and fiscal resources, while looking forward to the future needs and priorities and being consistent with the Comprehensive Plan. The top priorities included in this adopted budget are as follows: • Public Safety and Health • Personnel: employee compensation and benefits • Infrastructure & capital project/bond program implementation • Economic Development 2401Market Street P.O. Box 424 Baytown, Texas 77522 -0424 (281)422 -8281 Fax (281)420 -6586 baytown@baytown.org 19 In preparing this adopted budget, staff has utilized key principles that are important to the City's long - standing commitment to having a sound budgetary and financial program. It is critical to not only develop a solid budget and action plan for the 2003 -04 fiscal year, but to plan ahead with a goal of long -term fiscal solvency. Recurring expenses that are generated each year will have a compounded effect without the benefit of corresponding increases in recurring revenues. The City organization has become accustomed to fiscal contingency planning during the past two (2) years. During this time, fiscal contingency planning was instituted due to concerns primarily in the General Fund as follows: • During the I" quarter of FY 2001 -02 to proactively address the potential slowdown of the economy in the aftermath of the September 11 events. • In February, 2002 to begin developing options to address the long -term financial implications of the non - renewal of the Crime Control Prevention District (CCPD) tax. • Due to the recurring expense of adding additional firefighters in order to be in compliance with the City Charter amendment, which was approved by the voters on May 4, 2002 for four person staffing. • Much lower than projected and budgeted sales tax revenues for the last two (2) months of FY 2001 -02 and the first four (4) months of FY 2002 -03. The General Fund is the main operating fund of the City. It is also the fund receiving the most attention during budget discussions over the past year. During preparation of the FY 2002 -03 Budget one year ago, it was apparent that unless the rate of expenditures was not controlled and if enhanced revenues were not realized, there would be a significant resulting shortfall. As previously stated, department directors were directed to submit austere operating budget requests. After making revenue projections, management's primary goal for the General Fund was to: Develop a balanced budget without an increase in the property tax rate while reducing expenditures without significantly affecting "core" services to the citizen/customers of the City. Some of the challenges encountered in attempting to reduce expenditures without affecting services include the following examples: • Increased cost of health and dental coverage for employees, families and retirees • Increased cost of general liability insurance coverage • Increased cost of workers compensation insurance • Examples of increases in "calls for service" and `workloads" in the past three years: ✓ 7.8% increase in Police calls ✓ 21.8% increase in Emergency Medical Services (EMS) calls ✓ 10.6% increase in Fire and Rescue calls ✓ 7.5% overall increase in Public Safety Communications calls (Dispatch) ✓ 34% increase in Food Service Permits ✓ 15.1% increase in permits issued in the Building Services Dept. ✓ 225% increase in subdivision reviews • Increased workload on the Finance Department as a result of GASB 34 requirements and increased volume of activity in the Utility Billing area as a result of the increased development. • The Crime Control Prevention District (CCPD) sales tax was a five -year 1/2 -cent sales tax approved by the voters in 1998, which generated approximately $3,000,000 20 in annual revenue. The non - renewal of CCPD in the February 2, 2002 election resulted in the discontinuation of collection of this tax effective July 1, 2002 for "operational" purposes. As allowed by state law, the City Council established December 31, 2003 as the date for retiring long -term CCPD liabilities for the jail and radio system. The estimated sales tax collections for this period will be sufficient to defease outstanding CCPD debt originally scheduled to mature in 2008. Funds remaining after all outstanding debt has been paid could be used to offset transition costs. Funds were designated in the original CCPD five -year plan to provide resources needed to transition recurring operational expenses from the CCPD fund to the General Fund. The transitional funding will provide resources to reallocate the recurring costs of the CCPD from the CCPD fund to the General Fund. A three (3) year phase -in of CCPD expenditures minimizes the impact on the General Fund. The General Fund will absorb 100% of the costs during the 2006 budget year. • The City Charter amendment election held on May 4, 2002 mandated that all fire stations be staffed with four firefighters on each apparatus effective October 1, 2002. Efforts to hire 15 additional personnel began shortly after the election. The estimated annual cost of maintaining 4- person staffing is approximately $800,000 per year. Each year the Human Resources Department compares the employee compensation plan to the market. In 2000 -01 and 2001 -02, the City made considerable strides in upgrading salaries based on market comparisons. During this time, the City provided significant funding for merit increases for non -civil service employees and market adjustments for civil service employees. In 2002 -03, a 2.5% across - the -board increase was given to full -time employees. A 2.5% across - the -board salary increase for employees not covered by a collective bargaining agreement is included in the 2004 budget effective January 2004. Also, an amount up to the equivalent of the 2.5% across- the -board increase is included in the adopted budget for employees covered by a collective bargaining agreement, which may be granted contingent upon approval of a new collective bargaining agreement. Like most other employers that provide health coverage, the City has seen significant increases in health and dental expenses. Based upon a projected increase for medical costs of 19.23% effective 10/1/03, a premium increase to both the City and employees of 10% will be effective January 1, 2004. Plan design changes to absorb the additional cost is will be implemented effective October 1, 2003. Also, due to the City's dental plan being under- funded by 57.95 %, a 10% premium increase is recommended effective January 1, 2004. The City received proposals and awarded a contract for a new Third Party administrator (TPA). The new TPA has access to a larger network of providers with bigger discounts which should help mitigate future increases. The cost of retiree health coverage has also been reviewed in depth. The adopted budget includes the following actions: • Rescind the Council action taken on September 23, 1993, along with the adoption of the budget in Ordinance No. 930923 -1. That action provided that the City will discontinue financial support of health care benefits for retired employees hired after October 1, 1993. If no further action was taken, benefits would have been offered in accordance with State law, eliminating the City's future financial liability regarding health care benefits for retirees who were hired after October 1, 1993, • Implement a tiered payment plan for retiree health premiums, applicable to all employees retiring after January 1, 2004. 21 • Continue the same premium as active employees for current retirees, and those that retire prior to January 1, 2004. Currently, the Texas Municipal Retirement System (TMRS) provides for retirement after 25 years of service. Consideration has been given during the budget process of offering a 20 -year retirement option. However, due to the additional cost of implementation (approximately $54,000) and the potential increased cost of retiree health coverage assistance provided by the City, adding this employee benefit at this time is not included in this adopted budget. The vacant Grant Coordinator position was eliminated because grant funds have been limited and funds that are available come with many restrictions and may commit the City to expand services beyond its core services. The recent HazMat grant, for example, was received for equipment that requires the City to provide regional response services with the new equipment and our manpower. Very few grants are available that provide new /supplemental resources for existing operations. The City was notified during the budget process that the funding for the FEMA grant received for Emergency Management was in jeopardy. The General Fund support of this program increased by $45,000 to replace the possible elimination of grant funds. Additionally, the Victims of Crime Assistance (VOCA) grant, administered through the Police Department, has been reduced from funding two employees to only one. The Library's "Texshare" grant for online databases was eliminated, increasing our General Fund cost by $4,500 annually. The third year of the 2001 Bond program is included in this adopted budget. These projects are part of an overall comprehensive capital improvements program, (CIP) which includes utility system projects and other public improvements projects. The 2003 Bond projects will be funded by the issuance of General Obligation bonds, Certificates of Obligation, and possibly through the Texas Water Development Board (TWDB) loan program. The overall bond program was refined and adopted by citizens committees through the Bond Steering Committee. Staff has developed this plan considering this public input as well as issues of immediate need and funding constraints in issuance of the bonds. The third year of the bond program provides resources to continue the street improvement program ($3,200,000), drainage improvements ($400,000), information technology and radio equipment ($905,000) and park improvements ($125,000). The financing plan for General Obligation bonds included an allowance for an ad valorem tax increase up to $0.025 over five years on the tax rate to finance the new debt. The 2001 -02 and 2002 -03 budgets did not include a tax rate increase for each of those years of the bond program due to growth in revenues. The adopted budget does not include an increase in the tax rate for the debt payment and utilizes reserves for the first year's payment on the new bonds. The impact on the tax rate will be determined during the year after the bond's issuance, when final debt amortization schedules and final assessed valuation information is available. However, it should be recognized that any reduction in the final assessed valuation received from the Harris County Appraisal District (HCAD) would impact the budget. Funding in the Capital Improvement Program Fund (CIPF) totaling $1,250,000 provides a funding source that could be used to offset debt service costs from future 2001 Bond Program debt issues. The funding will assist in maintaining a stable tax rate throughout the life of the 2001 Bond program. 22 This budget proposes utility improvement projects that are part of the overall comprehensive capital improvement project (CIP) program. Utility projects will be funded by the issuance of Certificates of Obligation bonds over the next three years. Updates to the Utility Bond Program have also been adopted to provide for various new projects and to provide additional funding for existing projects that have been identified since the original five -year plan was developed. Some of the new and expanded projects are needed for compliance with Texas Commission on Environmental Quality (TCEQ) requirements and to address capacity issues. The adopted 2004 budget includes $1,332,000 for the debt service payment on the utility bonds that will be issued in the spring for the third year of the 2001 Utility Bond Program. Bonds in the amount of $16,599,000 are adopted and will be reviewed by City Council prior to issuance. The debt service requirements for these bonds will require an increase in water and sewer rates. A Water and Sewer Rate Study was conducted and the following rates were adopted effective October 1, 2003 to meet the needs of the water and sewer fund: • Increase $0.68 in the "base rate" ( "readiness to serve charge') and $0.24/1,000 for water (inside the City). The base rate increase is 9.1 %, and the volume rate increase is 8.4 %. • Increase $0.68 in the "base rate" ( "readiness to serve charge's and $0.27/1,000 of wastewater (inside the City). The base rate increase is 9.1 %, and the volume rate increase is 10.3 %. The resulting rates that are adopted to be effective October 1, 2003 for customers inside the City are: The rate structure includes the first 2,000 gallons for both water and sewer, with a 12,000 - gallon cap on residential sewer. Using 8,000 gallons as an average residential consumption, the monthly water and sewer charge would increase by $4.42/$4.86 or 9.22% /10.1 % per month. See the Miscellaneous Section of the Major Budget Issues Report for the rates charged outside the City and the volume user rate. In the area of wastewater, the City faces needs of identifying funds to upgrade aging infrastructure; addressing potential compliance concerns; as well as developing financing mechanisms for new infrastructure to accommodate growth and development. In addition to the aforementioned water and sewer rate study, a water and sewer master plan, including capital improvements plan, land use assumptions, and impact fee update, is currently underway. The results and recommendations will be presented to City Council at a later date. In recent years, the City has conceptualized and/or received approval and funding for an ambitious number of capital projects. The emphasis now is on project implementation. A capital project implementation team, chaired by Assistant City Manager Bob Leiper, meets regularly to review and update the status of all capital projects. The 2004 budget continues CIPF funding for a Construction Inspector in the Engineering Department. Additionally, a two- person utility design team is funded from utility bonds. The team should facilitate the timely completion of projects by reducing costs and eliminating some of the current steps required to 23 Base Rate - Water Per 1,000 gallons - Water Base Rate - Sewer Per 1,000 gallons - Sewer Current Rates $7.50 $2.86 $7.50 $2.63 October 1, 2003 $8.18 $3.10 $8.18 The rate structure includes the first 2,000 gallons for both water and sewer, with a 12,000 - gallon cap on residential sewer. Using 8,000 gallons as an average residential consumption, the monthly water and sewer charge would increase by $4.42/$4.86 or 9.22% /10.1 % per month. See the Miscellaneous Section of the Major Budget Issues Report for the rates charged outside the City and the volume user rate. In the area of wastewater, the City faces needs of identifying funds to upgrade aging infrastructure; addressing potential compliance concerns; as well as developing financing mechanisms for new infrastructure to accommodate growth and development. In addition to the aforementioned water and sewer rate study, a water and sewer master plan, including capital improvements plan, land use assumptions, and impact fee update, is currently underway. The results and recommendations will be presented to City Council at a later date. In recent years, the City has conceptualized and/or received approval and funding for an ambitious number of capital projects. The emphasis now is on project implementation. A capital project implementation team, chaired by Assistant City Manager Bob Leiper, meets regularly to review and update the status of all capital projects. The 2004 budget continues CIPF funding for a Construction Inspector in the Engineering Department. Additionally, a two- person utility design team is funded from utility bonds. The team should facilitate the timely completion of projects by reducing costs and eliminating some of the current steps required to 23 secure contracts with outside consultants. Project implementation and completion are high priorities in the adopted budget. Through the Baytown Municipal Development District (MDD) and the Tax Increment Reinvestment Zone (TIRZ), the City has a number of programs to help attract investment in Baytown and to promote new or expanded businesses. The TIRZ project plan includes the long- term development of 600 single - family residences and the improvement of the mall area and Interstate 10 Corridor. Pursuant to a contract with the MDD, the Baytown/West Chambers County Economic Development Foundation (EDF) will be coordinating various initiatives that are consistent with statutory requirements. These initiatives will become part of the Baytown 2020 Comprehensive Plan to provide a long -range plan and vision for Baytown's economic future. The "Downtown Redevelopment" Program is in its second year of three year funding from the CDBG budget for 2003 -04. At the end of the three -year period, the program is expected to be funded from funds generated from the program and grants. The "Downtown Redevelopment Coordinatoe' will help facilitate development of a downtown organization and promote the goals of the downtown initiative through public presentations, promotional materials, and other events. The Coordinator will also provide directional and administrative support for the downtown initiative; research and prepare grants for implementation of the program; solicit funds from investors to implement the downtown initiative; team with developers and contractors to assist in redevelopment projects; and make policy recommendations and develop appropriate policies, programs, and ordinances to further the goals of revitalizing downtown. The budget has been carefully reviewed to provide core programs and services. The 2004 adopted budget for the General Fund reflects a 0.5% decrease from the 2003 adopted budget. A comparison of General Fund adopted budgets in recent years with the adopted budget is depicted below: $45,000,000 $40,000,000 $35,000,000 $30,000,000 24 General Fund Adopted Budgets 1999 2000 2001 2002 2003 Adopted 2004 The total adopted expenditures for all budgeted funds are $77,309,377. Summaries of the adopted appropriations compared to the prior year are in the table below: Fund 2003 -04 Adopted Budget 2002 -03 Adopted Budget Amount Difference % Difference General Fund $43,549,585 $43,786,880 $ (237,295) -0.5% General Obligation I &S Fund 8,503,928 8,305,234 198,694 2.4% Hotel/Motel Fund 813,096 731,844 81,252 11.1% Stone Water Utility Fund 240,000 128,691 111,309 86.5% Water & Sewer Fund 19,794,463 18,282,548 1,511,915 8.3% Sanitation Fund 2,959,966 3,038,352 (78,386) -2.6% Central Services Funds 1,448,339 1,440,551 7,788 0.5% Total Appropriations $ 77,309,377 $ 75,714,100 $ 1,595,277 2.1% Highlights of the $1,595,277 (2.1 %) increase across all funds include: • Personnel Services increased a net of approximately $220,490. Some of the significant elements of this change are: • a net increase in workers compensation expense ( +$362,287), • a net increase in health care costs ( +$430,760), • a 2.5% across- the -board salary increase for employees not covered by a collective bargaining agreement is included in the 2004 budget effective January 2004. Also, an amount up to the equivalent of the 2.5% across - the- board increase is included in the adopted budget for employees covered by a collective bargaining agreement, which may be granted contingent upon approval of a new collective bargaining agreement. ( +$500,654), • the new Municipal Court Marshal program ( +$111,581) offset by an increase in revenues as a direct result of the program, • a net decrease of nine vacant positions; additionally, two currently funded but vacant positions will remain vacant for at least six months, (- $472,550) • a net reduction in part-time wages (4112,062), • a net decrease in overtime primarily related to one -time transition costs associated with the implementation of the Fire Department four person staffing, (- $331,707), • a net decrease in the budgeted TMRS rate, (- $220,452), • net other changes (448,021). • Debt payments increased by $1,649,115 representing debt payments on bonds that will be issued for the Bond Program and increases in existing debt payments. • Supplies, maintenance, and services decreased approximately $56,847. • Operating transfers increased by $95,119 with the loss of grant revenue for Emergency Management being $45,000 of the increase. • Capital expenditures decreased by $311,485. The property tax rate is to remain at the 2003 level at $0.73703 per $100 valuation. This rate consists of the operations and maintenance component for the General Fund of $0.45700 per $100 valuation, and the Debt Service component of the tax rate of $0.28003 per $100 valuation. Although no increase for sanitation rates is included the 2004 budget, an increase may be needed 25 in 2005 to offset CPI increases in the residential solid waste collection contract. As previously stated, the Water and Sewer fund includes a rate increase on water and sewer. The adopted budget includes funding for National Pollutant Discharge Elimination System (NPDES) Storm Water Phase II Compliance. This is an unfunded mandate from the Environmental Protection Agency (EPA) and Texas Commission on Environmental Quality (TCEQ) for establishment of a storm water pollution control program. The Storm Water Utility Fund, established after adoption of the 2003 budget, provides funding for operating costs associated with the second year of the program. This year's program expenses of $240,000 will be funded with a $1.00 monthly fee assesses to each utility customer for the second year's expenses associated with the ongoing program. Additional information on this program is included in the Miscellaneous Section of the Major Budget Issues section. This budget document reflects our commitment to develop a financial plan that the City will continue to follow in providing services to the citizens of Baytown. A review was conducted of internal operations to ensure that we deliver services as efficiently and economically as possible. The budget contains guidelines for normal operations as well as capital improvements to provide for the fitture. It is an instrument whereby basic policies of the City can be presented along with their impact on services and operations. The budget is the device that communicates to its readers the direction the City will follow in the future. The process of review and analysis does not end with the submission of this document, however. We will continue to evaluate opportunities, such as privatization of services, to ensure that the delivery of services to our citizens is as "cost- effective" as possible. As previously stated, this document contains the key principles that are important to the City's long - standing commitment to having a sound budgetary and financial program. Our decisions today will affect us for many years to come. This conservative budget reflects the current fiscal pressures being experienced locally, as well as in the economy on a state and national level. This being said, numerous items have been included that improve the quality of life such as public safety, enhancements to our utility system, street improvements /repairs, neighborhood protection, and community appearance. Development of the budget is an extremely time consuming process. The Finance Department, led by Finance Director Donna Sams, Assistant City Manager Bob Leiper, and the Department Directors and Division Heads have done an outstanding job in developing this document. The commitment, dedication and diligence of each are commended. The guidance and input of the Mayor and City Council has been very valuable in developing this program of service. The fiscal year 2003 -2004 budget represents major initiatives necessary to address the vision outlined by our citizens during the Baytown 2020 and 2001 Bond Program. The Major Budget Issues section has been prepared to summarize the major changes and assumptions of this budget. The staff and I will continue our efforts to provide the citizens of Baytown with the best possible services, in the most cost- effective manner. Gary M. City Ma wo: _41. CITY OF BAYTOWN TECHNICAL ADJUSTMENTS & AMENDMENTS 2003 -04 PROPOSED BUDGET as of September 25, 2003 Exhibit A Revenues: Proposed 7 -31 -03 Adjustment Revised General Fund $ 41,796,272 $ (80,298) $ 41,715,974 General Debt Service Fund 8,073,760 8,073,760 Hotel/Motel Fund 472,800 - 472,800 Water and Sewer Fund 19,777,763 16,700 19,794,463 Sanitation Fund 2,928,000 - 2,928,000 Storm Water Utility Fund 240,000 240,000 Garage Fund 1,253,320 - 1,253,320 Warehouse Operations Fund 193,964 1,055 195,019 $ 74,735,879 $ (62,543) $ 74,673,336 Expenditures: General Fund $ 43,629,883 $ (80,298) $ 43,549,585 General Debt Service Fund 8,503,928 8,503,928 Hotel/Motel Fund 813,096 - 813,096 Water and Sewer Fund 19,777,763 16,700 19,794,463 Sanitation Fund 2,959,966 - 2,959,966 Storm Water Utility Fund 240,000 240,000 Garage Fund 1,253,320 - 1,253,320 Warehouse Operations Fund 193,964 1,055 195,019 27 2004 Proposed Budget Revenues $ 41,796,272 Adjust IDA revenue to preliminary values received 7/31/03 (98,005) GCCISD eliminated funding for (1) Bright Star officer (43,680) Add projected revenue increase to be used for ACM position $ 61,387 2004 proposed revenues after technical adjustment $ 41,715,974 2004 Proposed Budget Revenues $ 2004 Proposed Budget Expenditures $ 43,629,883 Increase departmental budgets to adjust health care budget 2004 proposed revenues after technical adjustment 67,706 Increase transfers for health care adjustment 2004 Proposed Budget Expenditures 2,294 Eliminate Assistant City Manager position for IDA shortfall To adjust health care budget (61,387) Reduce unforeseen/new initiatives for IDA shortfall 2004 proposed expenditures after technical adjustment (36,618) Add contingency for ACM position pending increased revenue 61,387 Reduce unforeseen/new initiatives for health costs & Library security (78,355) Reduce Police overtime for Bright Star funding reduction (43,680) Add Library security from 5 -7 p.m. 8,355 Increase Library budget for additional hours 43,255 Decrease Contingency Account to provide funds for Library increase (43,255) 2004 proposed expenditures after technical adjustment $ 43,549,585 ater and Sewer Fund 2004 Proposed Budget Revenues $ 19,777,763 Adjust revenue from BAWA for ATB increase & health costs 16,700 2004 proposed revenues after technical adjustment $ 19,794,463 2004 Proposed Budget Expenditures $ 19,777,763 To adjust health care budget 20,549 Reduce accrued leave expenses to offset health care (3,849) 2004 proposed expenditures after technical adjustment $ 19,794,463 rrm Water Utility Fund 2004 Proposed Budget Expenditures $ 240,000 To adjust health care budget 393 Reduce operating supplies to offset increase (393) 2004 proposed expenditures after technical adjustment $ 240,000 2004 Proposed Budget Expenditures $ 1,253,320 To adjust health care budget 1,421 Reduce operating supplies to offset increase (1,421) 2004 proposed expenditures after technical adjustment $ 1,253,320 Warehouse Operations Fund 2004 Proposed Budget Revenues $ 193,964 Increase transfer in to offset health care adjustment 1,055 2004 proposed revenues after technical adjustment $ 195,019 2004 Proposed Budget Expenditures $ 193,964 To adjust health care budget 1,055 2004 proposed expenditures after technical adjustment $ 195,019 2004 Proposed Expenses $ 2,959,966 To adjust health care budget 2,228 Add capital lease inadvertently omitted 21,511 Reduce services for contract savings (23,739 2004 proposed revenues after technical adjustments $ 2,959,966 28 MAJOR BUDGET ISSUES Fiscal Year 2003 -04 The purpose of this section is to provide Council with basic revenue and expenditure information for all budgeted funds and the staffs recommendation for funding the 2003 -04 budget. GENERAL FUND REVENUES General Fund revenues are comprised of taxes, license and permit fees, intergovernmental revenues, charges for service, miscellaneous revenues and transfers -in. The General Fund budgeted revenues are $41,715,974, an increase of $1,075,920 or 2.6% more than the 2002 -03 budget. The budgeted increase is attributed to an increase in tax revenues ($591,728) that comprise 84.7% of the General Fund revenues, and include an increase in property tax ($308,907), a decrease in sales and use tax (- $341,700), a decrease in franchise tax (4210,600), and an increase in industrial district payments ($835,121). The balance of the revenue changes consists primarily of an increase in licenses and permits ($313,140), a decrease in intergovernmental (47,516), an increase in charges for services ($3,600), an increase in fines and forfeitures ($126,481), a decrease in interest on investments (4175,000), an increase in contingent excess revenues ($61,387), and an increase of $162,100 transfers. The 2003 -04 General Fund budgeted revenues increased $750,290 (1.8 %) over estimated collections for 2002 -03. Property Tax Ad Valorem taxes represent 21.3% of the revenue for the General Fund. The total current taxable assessed valuation is $1,856,742,780 and: s projected to increase $59.4 million or 3.2% for the 2004 fiscal year to $1,916,158,549. The estimated increase assumes the tax base will increase based upon the value of new residential and multi-family permits issued in 2002 plus growth in values. Although the certified rolls are required to be presented to the taxing entities by July 25th or as soon thereafter as practicable, historically they have been received in mid August. Any reductions to the certified roll negatively impacts the budget. Total collections are estimated at $13,557,756 and are based on the expected certified roll at the current tax rate of $0.73703 per $100 valuation and a 96% collection rate. The levy allocates $8,407,165 to the General Fund and $5,150,591 for debt service. The General Fund levy represents a $342,179 (4.2 %) increase over the current year's estimated collections. There is no increase in the adopted tax rate. Industrial District Payments Industrial district payments are the largest source of revenue for the General Fund. Industrial district revenues comprise 39.4% of the total General Fund revenues. The City currently has 27 industrial district agreements, which renew in seven - year increments. Council adopted a new model industrial district agreement in May 2003, whereby the base value is set at the 2002 taxable value or the most recent certified value whichever is greater. Any increases in value over the term of the contract will be excluded. The industrial rate increases from 50% to 60% over the seven -year term with a 5% increase in years two and five. All expiring agreements will be renewed using the new model agreement. Three of the agreements are scheduled for renewal in FY 2003. The remaining 24 agreements fall under the existing base contract. This contract increases the industrial tax rate from 40% to 50% with a 5% increase in year one, a 3% increase in year two and a 2% increase in year three. Industrial district payments are projected at $16,429,520, which is $261,629 more than the current year's estimated, due to the incremental increase in the rates for each company based on the year in thew contract. Sales Tax & Use Taxes Sales and use taxes provide 16.8% of total revenues and is another major revenue source to the General Fund. The General Fund receives one -half of the total 2% tax rate. Municipal Development District (MDD) and Crime Control Prevention District (CCPD) taxes are .5% each and are recorded in separate funds. The 2003 -04 budget includes $7,010,600 in estimated sales and use tax revenues, with no projected growth over the current year's estimated collections. Franchise Tax Franchise taxes are estimated at $3,022,600 and are $10,074 more than the 2002 -03 estimated collections. Franchise taxes represent 7.2% of the total General Fund revenues. Electric utility franchise taxes comprise 67.6% of budgeted franchise tax revenues. Gas, telephone and cable utilities constitute the balance and are estimated based on historical actual revenues. Licenses & Permits - The budget includes $857,996, which is $44,027 (5.4 %) more than the 2002 -03 estimated collections. The increase is primarily attributed to the increase in permit activity projected to continue in fiscal year 2003- 29 MAJOR BUDGET ISSUES Fiscal Year 2003 -04 04 and an increase in operating sign permits, which renew every two years. Licenses and permits constitute 2.1% of total General Fund revenues. Intergovernmental Revenues - Intergovernmental revenues of $149,884 decreased over current year's estimated collections for 2002 -03. Projected revenues includes an interlocal agreement with the Goose Creek Consolidated Independent School District for the Bright Star program ($87,360) and truancy program, funding from the state for traffic lights ($13,470) and Hams County funding for fire services ($12,890). Intergovernmental revenues represent 0.4% of the total General Fund revenues. Charges for Services - Charges for Services are $1,583,600, a $18,280 (1.1 %) decrease over current year's estimated collections. The decline in facility rental due to the temporary closure of the community center for renovations is the major reason for the decrease. Charges for Services are 4.0% of total General Fund revenues. Fines and Forfeitures - Fines and forfeitures of $1,704,681 decreased $46,081 or -2.6% over 2003 estimated collections. This revenue source represents 4.1% of General Fund revenues and is comprised primarily of Municipal Court Fines at $1,535,381. Base Municipal Court revenues have been projected flat based on estimated FY 2003 collections. An additional $11 1,581 has been added to Municipal Court revenues to reflect additional collections associated with the implementation of the Marshall program to enhance the Court's collection efforts. This is a conservative estimate projected to offset the costs associated with the program during the initial year of implementation. Miscellaneous - Miscellaneous revenue consists primarily of interest earnings and contingent revenue to represents 1.2% of General Fund revenues. Interest earnings decreased (- $175,000) to lower interest rates earned. A contingency revenue item was added this year to fund the second Assistant City Manager position for six months of the year contingent on other revenues at the six-month marking exceeding budgeted revenues. Operating Transfers In - Operating transfers increased $162,100 (12.2 %) over the 2002 -03 estimated collections and are 3.6% of General Fund revenues. The increase consisted of reimbursement of funds advanced for start up costs associated with the creation of a Storm Water Utility Fund ($98,602) and an indirect cost allocation reimbursement from the Harris County Organized Crime and Narcotics Task Force ($63,498). The 2004 budget year will be the first year that the State has allowed grant recipients to charge indirect costs to the grant. The amount included in the budget is the maximum amount allowed by the State for fiscal year 2004. EXPENDITURES The purpose of this section is to give the Council a general description of the major functional areas in the General Fund and describe the changes within them Included in these expenditures are any new /expanded programs, continuing programs and capital purchases. In order to meet the anticipated revenues that will be available, a number of reductions have been adopted in most departments. The General Fund accounts for all activities except for those required to be accounted for in another fund. Police, Fire, Emergency Medical Services, Health, Public Works, Parks, Library, etc. are funded within the General Fund. Total expenditures for the 2003 -04 budget year are $43,549,585, a decrease of $237,295 ( -0.5 %) under the prior year budget. Decreases in overall expenditure categories include personnel services (- $63,909), supplies (- $109,941), services (- $41,733), sundry (- $5,155), contributions (- $26,000), capital (- $18,671) and transfers (- $19,634). Overall expenditure categories with increases include maintenance ($4,589), and contingency ($43,159). Despite the increases in the City's cost for employee health and dental coverage, increase in workers compensation expenses, inflationary increases in many items, and a adopted salary increase for employees described further below, an overall reduction in the personnel services category was obtained due to the elimination, combining, reduction or outsourcing of several vacant positions. Vacant positions adopted for reduction or elimination are: 1. Reduce funding for Assistant City Manager, City Manager's Office. Position has not been filled since 6/17/02. Position will remain unfilled until April 2004 thereby reducing budgeted funding 50 %, and determine volume of work and fiscal outlook at mid -year. 2. Eliminate Administrative Support I, Police Records. 30 MAJOR BUDGET ISSUES Fiscal Year 2003 -04 3. Reduce funding for Administrative Support H, Municipal Court. If the new warrant collection program is successful, this position will be filled at mid -year to assist with the increased volume produced by the warrant officers. 4. Outsource GIS System Administrator, ITS. Current service levels would be maintained with minimal enhancements. The implementation of GIS support citywide will be deferred. 5. Eliminate Assistant Director, Engineering. Funding for reclassification of the Design Manager is budgeted as well as the establishment of a design team funded directly from the bond program to facilitate project implementation and reduce project costs. 6. Eliminate Crewleader, Parks. Two (2) crews will be merged under one crewleader. 7. Eliminate Grant Coordinator position. Consulting services will be sought for soliciting additional grant opportunities. S. Eliminate Apartment/Manufactured Home Inspector, Building Services. The duties of the inspector would be distributed between the other building inspectors and the licensing function would be assigned to the clerical staff. 9. Combine Street Superintendent with Solid Waste Superintendent. Non - General Fund Positions: 10. Eliminate Domestic Violence Caseworker. Grant was reduced. 11. Eliminate Lab Technician in Water and Sewer Wastewater Treatment. Public Safety • Video Cameras - Five video cameras for patrol vehicles are included for protection of officers, as well as the citizens. This is the seventh year for this program and will increase the number of cameras in patrol units to 48 of our 58 patrol vehicles. The use of the cameras has provided evidence of the actions of officers and citizens being filmed. $25,000 • Automatic Electronic Defibrillators - Replacement of seven (7) Automatic Electronic Defibrillators (AED's) that are use by fire fighters on medical calls to assist patients with critical cardiac problems. $7,994 • Thermal Imaging Camera - Funding for a third and fourth thermal imaging camera is included in this budget. A thermal imaging camera allows fire fighters to see through smoke to locate victims as well as locate the fire within a structure, enabling fire personnel to search structures faster and safer. Tests performed during training demonstrated that rescue mannequins were found 60% faster using the thermal - imaging camera. Without the camera, personnel have to crawl along the floor and feel their way through the building to search for victims. $18,000 • Transition of Funding from CCPD to General Fund - The non - renewal of the Crime Control and Prevention District one -half cent sales tax resulted in a $3,000,000 loss in annual revenue. Transitional funds that remained in the CCPD continue to phase in to offset CCPD recurring operating expenses. The transfer to the General Fund in the 2004 budget is $680,700, down from the $710,000 transferred in the 2003 budget. The final year for transitional funding will be 2005 with a transfer of $661,629. Collection of the CCPD taxes after June 30, 2002 is restricted to retirement of the Jail and 800 MHz Radio System debt. In the event that there are funds remaining after all debt has been paid, remaining funds can be used to offset transitional costs. The recurring operating expenses that were previously paid by CCPD revenues are now paid by the General Fund and are listed below. Additional information is included in the CCPD major budget issues later in this section. $680,700 • Self- Contained Breathing Apparatus (SCBA) and cylinders - This on -going program to maintain top quality breathing equipment will replace five SCBA ($15,000) due to age and condition and will replace ten SCBA cylinders ($7,500) due to their mandated useful life of 15 years. $22,500 • Fire Hose Replacement - Ongoing replacement of fire hoses that have been damaged or destroyed during fine operations or failed annual pressure testing. The amount is increased this year due to the need to replace a significant amount of large diameter (5 ") supply hose. $25,000 • Police Department Vehicles - Replacement of 11 full -size vehicles, two mid -size vehicles and one pick up truck as part of the ongoing capital replacement requirements. $302,000 • Police Department Training - Funding is increased by $10,000 for additional training. $60,717 • Animal Control - Replacement of two pick -up trucks. $51,000 31 MAJOR BUDGET ISSUES Fiscal Year 2003 -04 • Houston Humane Society - The City was notified during the budget process that fees paid to the Houston Human Society increased from $7 per animal to $12, raising our cost by $12,432. $29,832 • Fire Department Vehicles - Replacement of two staff vehicles with one mid -size vehicle and one pick -up truck as part of the ongoing capital replacement requirements. $45,000 • Four- Person Fire Department Staffing - The City Charter election held May 4, 2002 mandates that all fire stations be staffed with four fire fighters on each apparatus effective October 1, 2002. The estimated second -year cost of these personnel, overtime to maintain the standard, training and equipment is $800,000. Compensation and Employee Benefits Compensation - Our City employees are our most valuable assets. The reductions adopted in this budget increase our reliance on a well- trained and motivated workforce. Each year the Human Resources Department compares the compensation plan to the market. In FY 2000 -01 and FY 2001 -02, the City made considerable strides in upgrading salaries based on market comparisons. During this time, the City provided significant funding for merit increases for non -civil service employees and market adjustments for civil service employees. In 2002 -03, a 2.5% across - the -board increase was given to full -time employees. A 2.5% across- the -board salary increase is again adopted for employees not covered by a collective bargaining agreement, effective January 2004. Also, an amount up to the equivalent of the 2.5% across - the -board increase is included in the adopted budget for employees covered by a collective bargaining agreement, which may be granted contingent upon approval of a new collective bargaining agreement. Health and dental coverage - Like most other employers that provide health coverage, the City has seen significant increases in health and dental expenses. The final projected increase for medical costs received from HCC, the City's benefit consultant, is 19.23% for a 10/1/03 effective date. The Insurance Trustees have analyzed premiums, expenses and utilization of the health and dental plan and have recommended a premium increase to both the City and employees of 10% along with plan design changes to absorb the additional cost effective January 1, 2004. Also, according to HCC, our dental plan is under- funded by 57.95 %. The Trustees recommend a premium increase of 10 %, effective January 1, 2004, and an additional 30% increase in the following fiscal year (2004 -05). The City received proposals and awarded a contract for a new Third Party administrator (TPA). Costs quoted by the new TPA were less than cost that should mitigate future increases. Retiree Health - Implementation of a tiered payment plan for retiree health premiums for all employees retiring effective January 1, 2004, is recommended as follows: Service with the City of Baytown Retiree Pays: Less than 15 years Retiree pays 100% of Total Premium " At least 15 years but less than 20 years Retiree pays 75% of Total Premium At least 20 years but less than 25 years Retire pays 50% of Total Premium 25 years or more Retiree pays same premium as active employee "" Total Premium is the cost the City and the employees pay for health benefits combined. Retirement - Currently, the Texas Municipal Retirement System (TMRS) provides for retirement after 25 years of service. Consideration has been given during the budget process of offering a 20 -year retirement option. However, due to the additional cost of implementation (approximately $54,000) and the potential increased cost of retiree health coverage assistance provided by the City, adding this employee benefit at this time is not included in this adopted budget. See Miscellaneous Section for additional information on employee compensation and benefits. 32 MAJOR BUDGET ISSUES Fiscal Year 2003 -04 Infrastructure and Capital Project/Bond Implementation Street Bond Implementation - Phases I and II of the 2001 Street Bond Program are currently under final design. The first two years funding has been divided into two bid packages to facilitate construction initiation and scheduling. Construction on the first "package' should begin in late 2003. The second "package" will begin construction in early 2004. The Preliminary Engineering Report estimates total project cost at $9.3 million. Staff and the consultant developed policy revisions that should reduce these costs by $830,000. Final costs will be determined through construction bids and the use of bid alternates to meet budgeted funds. The engineer for Phase HI has been selected and the preliminary selection of streets for that program will begin in late summer 2003. • Capital Drainage - The 2001 Bond Program includes $3,250,000 for land acquisition for a regional detention plan and upgrades of the existing storm drainage system. The General Fund budget continues to provide funding for contract ($45,000) and in -house ($45,000) projects. The funds will be used for projects in the Pinehurst I area. As always, funding may be shifted to solve drainage emergencies, such as the cave -in on Rollingbrook Drive, which may occur during the year. $90,000 • Contract Concrete Work - Continuation of the program started in fiscal year 2000 to provide funding for outsourcing driveway, sidewalk and curb repairs resulting from repairs for utility failures. $291,800 • Capital Improvement Project Funds (CIPF) - The 2001 Bond Program approved by voters in May included $29,000,000 in funding for capital improvements. The budget continues to provide funds that can be used to minimize the projected $0.025 tax increase for the 2001 bond program, to fund project managementloversight costs, or to fund unforeseen major capital expenditures such as the East District Landfill Erosion Project. See Miscellaneous Section for additional information. $1,250,000 Economic Development Economic Development Programs - Through the MDD and Tax Increment Reinvestment Zone (TIRZ) No. 1, the City has a number of programs to help attract investment in Baytown and to promote new or expanded businesses. Ongoing development in the residential portions of the TIRZ has been vigorous and an additional section of Country Club Manor is in final design now. The Eastpoint developer estimates that 50% of the homebuyers in that subdivision are moving to Baytown from Houston for the ease of commute. This development, along with the anticipated commercial development, will positively impact the I -10 /Garth Road area as well as the rest of Baytown. The City has received interest from developers in creating additional Tax Increment Reinvestment Zones, including the proposed "Island Park." If created, Island Park proposes to develop approximately 700 acres of land into a residential community of over 1,256 homes, potentially generating additional gross property value in the proposed TIRZ of $290 million. • Economic Development Strategic Plan - The MDD has contracted with the Baytown/West Chambers County Economic Development Foundation (EDF) to coordinate development of an Economic Development Strategic Plan for Baytown. "Downtown Redevelopment" Program - The "Downtown Redevelopment' Program is in its second year of three year funding from the CDBG budget for 2003 -04. At the end of the three -year period, the program is expected to be funded from funds generated from the program and grants. The "Downtown Redevelopment Coordinator" will help facilitate development of a downtown organization and promote the goals of the downtown initiative through public presentations, promotional materials, and other events. The Coordinator will also provide directional and administrative support for the downtown initiative; research and prepare grants for implementation of the program; solicit funds from investors to implement the downtown initiative; team with developers and contractors to assist in redevelopment projects; and make policy recommendations and develop appropriate policies, programs, and ordinances to further the goals of revitalizing downtown. City Image and Beautification • Maintenance Dredging of Waterfront Marina Basin - To ensure adequate access to the marina, maintenance dredging of the channels was approved in the 2002 -2003 budget. The Corps of Engineers permit application is in progress and 33 MAJOR BUDGET ISSUES Fiscal Year 2003 -04 the work should be ready for bid in the near future. Funding is included on the capital lease for this $150,000 project. This is payment 2 of 6. $28,778 • Community Appearance Program - The Neighborhood Protection Division (NPD) conducted a pilot program in the 2000 -01 budget for expanded litter abatement. This included the "Adopt A Street" program as well as the "Trash Off' and targeted neighborhood events. Funding is included for continuation of these programs and events at their current levels. • City Pride Sign Program - Funding is included to maintain the current sign located at San Jacinto Mall and to continue to seek an appropriate location for a sign in the Highway 146/Interstate -10 area in Chambers County. $10,000 • Community Image and Appearance Committee - Establishment of a citizen committee to focus on improvements in Baytown's image and appearance. This committee will provide input and ideas for programs for citizen involvement in the continued improvement of the community through ideas and initiatives including those sponsored by Keep America Beautiful, Keep Texas Beautiful, etc. Traffic Control, Enforcement and Transportation • The MDD sales tax approved by voters in May 2001 includes funding of $500,000 in 2002 -03 for street signal synchronization. The Houston - Galveston Area Council (H -GAC) has included synchronization of North Main and Alexander Streets in its Transportation Improvement Plan (TIP). Receipt of this grant, scheduled for 2005, will reimburse 80% of the design and construction costs for these projects. The signal synchronization for Garth Road has been awarded and is in progress. See MDD section for additional information. • Signalization - The budget includes funding for design and construction of traffic control devices at a future, unspecified intersection. $125,000 • Traffic Engineer Services - We have been unsuccessful in filling the Traffic Engineer position in the past and have had to rely on contract services. In the adopted budget, we will again attempt to fill this position while utilizing contract services as needed throughout the year. An in -house Traffic Engineer would provide better flexibility and response to research issues. $80,000 • Pavement Marking - Baytown has completed a five -year rotation of utilizing a contractor to apply thermo - plastic striping. During this time frame, we have had the opportunity to analyze the long term cost benefit of this application. The recommendation of the Traffic Division is to return to in -house application of painted traffic markings. The return of this program to Public Works will provide a more effective program that also allows for flexibility in application to meet special needs. $46,000 Parks & Recreation • Reimbursement for Electrical Costs for Youth Sports Leagues - Reimbursement of up to $2,500 in electrical costs for youth sports leagues that contract with the City for use of city-owned facilities. $15,000 • Playground Equipment Replacement - Provides funding for the ongoing program to replace damaged and worn equipment at various park facilities throughout the city. $20,000 • Little League Lighting Pole Replacements - The poles for Little League field lighting was inspected and numerous poles are in need of replacement. This $160,000 project will replace eight poles at the West LL field, four at the North LL Park and six at the East LL Park (10 street), plus $20,000 for pole replacement if the Ward Road property is acquired. The Central LL Park is relatively new and the poles are in good condition. An internal capital lease will fund this project over 4 years. $41J I8 18 • Cinco de Mayo Parade - Funding for the annual Cinco de Mayo activities are included in the adopted budget as a community event. The funding will cover staffing expenses and the costs for equipment, supplies, event promotion and advertisements. $9,085 34 MAJOR BUDGET ISSUES Fiscal Year 2003 -04 Equipment - This year's budget package includes items are replacement items. - Interstater tractor /mower - Replace 1988 truck - Mowers (6) - Utility vehicle Information Technology Services (ITS) replacement of one vehicle, equipment and tractors. All of these $72,200 22,000 25,000 16,200 9,000 • Personal Computers & printers - Replacement of 32 computers and 10 printers have been planned for 2004. Maintenance and repair of these items is increasing rapidly as they age. $42,800 • Web page development - Funds totaling $100,000 are included for development of the City's Internet web page. The Hotel Motel Occupancy Tax fund includes $50,000 and $50,000 is included in the General Fund. $100,000 • Computer hardware and software upgrades - The budget also includes software licenses to stay in compliance with the Federal Piracy Act. $38,000 • Tape backup library - Direct high -speed backup of data to a centralized tape backup library. This will consolidate all of the City's backup operations to one location that can be administered from multiple locations. A four -year capital lease for a tape backup library is included. The total cost is $59,380 with year one of four included in the 2004 budget. $15,260 • Servers - Average life of the servers are three years, whereas the current systems are approaching six years in age and are incurring increasing workload with the utilization of new applications. The new servers will provide an increase in response time and improved performance. The total cost is $232,844 and will be financed with a four -year capital lease. $48,309 Public Works • Public Work Radios - The 2001 Bond program includes funding for the replacement of the Public Works and Parks Radio System The bonds are scheduled to be issued in 2004. Annual operating cost for airtime expenses is included in the 2004 budget. $16,426 Library • Books and non -print media - The 2003 -04 budget allocates capital funds for the annual purchase of books and non- print media. $88,390 • HALAN fees - HALAN fees increased 7% ($13,010) in 2003 as a result of a change in fee calculation for all members. HALAN fees have not previously increased for 10 years. The 2004 fees are increased slightly for maintenance related items. $63,415 Administrative and Other Streetlights - Each year Reliant Energy - CenterPoint Energy allocates a streetlight allotment for Baytown. This allotment allows for installation of a certain percentage of streetlights for Baytown at no cost to the City. Once the street lights are installed, the City pays the monthly bills for those lights. In addition to the allotment received from Reliant, developers install streetlights for new subdivisions and the City pays the charges for those lights as well. When citizens request streetlights, staff investigates the need and, if warranted, makes recommendations to the Growth Management and Development Advisory Commission and Council for installation. Staff approves streetlight plans for new subdivisions, which increases our recurring costs. The city estimates costs for 150 additional lights in the 2003 -04 budget based upon the approved street light plans and citizen requests $539,416 • Collective Bargaining - The fire fighter's collective bargaining contract expires September 30, 2003 and the term of any new agreement is not known at this time. Funding is provided for continuation of a contract with a consultant to assist the city in negotiation of a new and interpretation of the existing collective bargaining contract. $20,000 35 MAJOR BUDGET ISSUES Fiscal Year 2003 -04 • New initiatives include the municipal warrant officer program, which is offset by revenues. The Municipal Court will hire two certified peace officers to work warrant collections and provide court security. $111,581 RESERVE LEVELS In order to maintain fiscal stability, governmental entities maintain a General Fund unreserved fund balance to meet unforeseen emergencies that may arise. Appropriate levels of unreserved fund balances vary from entity to entity based on the relative impact of particular circumstances or financial conditions. The City of Baytown's goal for unreserved fund balance is based on various issues such as bond programs, proximity to the Gulf Coast and advice from the City's financial advisor, etc. The goal for unreserved fund balance is 60 to 90 days operating reserves. Amounts in excess of the reserve goal have historically been utilized to fund non - recurring expenditures unless there is a valid reason for carrying larger reserves. The budget for 2003 -04 will again use fund balance to fund non - recurring expenditures as follows: Capital Purchases $822,832 Capital Drainage 90,000 Contract Concrete Work 291,800 Traffic Control Devices (TBD) 125,000 Web Site development 50,000 Capital leases 453.979 1.833.611 The above drawdown is projected to maintain the General Fund unreserved fund balance at $9,288,590 or 78 days. GENERAL DEBT SERVICE FUND The General Debt Service Fund accounts for the payment of principal and interest on general long -term liabilities paid primarily by taxes levied on property within the City. The current debt service requirement for 2003 -04 is $8,047,928, consisting of $4,860,000 in principal and $3,187,928 in interest. In May 2001, voters passed the 2001 Capital Improvement Bond Program, a five -year program authorizing $29,490,000 in General Obligation bonds to be used for general improvements such as streets and drainage; public safety; information systems; public buildings and facilities; and parks and recreation. The 2003 -04 is the third year of this program. This year's debt issuance and debt service requirement is estimated at $4,705,000 and $377,000, respectively. The existing and the additional debt service requirement for 2003 -04 totals $8,424,928 and will be paid from tax revenues generated from the current tax rate and reserve funds. Current tax revenues are projected to increase by $208,112 (4.2 5/6) over current year estimated revenues based on a projected increase in the assessed value of property in the City of Baytown. Transfers from the Hotel/Motel Occupancy Tax Fund, the Crime Control and Prevention District Debt Service Fund and the Water and Sewer Fund are made to cover their respective portion of debt paid out of the General Debt Service Fund. Transfers also include a transfer made by the General Fund to the Debt Service fund to allocate a portion of the industrial district taxes collected in the General Fund to the Debt Service Fund. This transfer was made in tax year 2000 to offset the change in the Harris County Appraisal District's (HCAD's) methodology used for determining the values of property located in the City's Industrial District. In past years, HCAD has included approximately 20% of the industrial district value as part of the Certified Tax Roll. This was a normal practice and was used by many cities in the area. As a result of a lawsuit filed against HCAD, they were ordered to stop this practice and instructed to only include value on the certified roll for property and improvements actually located within the city limits. HOTEL/MOTEL FUND This fund accounts for the occupancy tax revenues collected from local hotels and motels. The occupancy tax is calculated by the hotel/motel based on 7% of their taxable receipts and remitted to the City on a quarterly basis by the hotels. These revenues can be spent for establishment or enhancement of a convention center; administrative cost for facilitating convention registration; tourism- related advertising and promotions; and programs that enhance the arts and historical restoration or preservation programs. New legislation enacted in 2003 applies to municipalities that border an estuary or bay with a population of less than 80,000. The municipality may use not more than one percent of the revenue derived from the tax 36 MAJOR BUDGET ISSUES Fiscal Year 2003 -04 imposed to clean and maintain a public beach to mitigate coastal erosion on a public beach. Any expenditure must be consistent with one of the categories noted and serve to promote tourism, conventions, and the hotel industry. At least 1% of the 7% occupancy tax rate must be spent on advertising and general promotion of the city and its vicinity. The city is prohibited from spending over 15% of the hotel occupancy tax revenue for development or enhancement of arts programs and is prohibited from spending over 75% of the revenue for convention center facilities or visitor information centers. Expenditures for historical purposes are limited to a maximum of 50% of the hotel tax revenue collected, if the municipality does not allocate any hotel occupancy tax revenues for convention/civic center purposes. REVENUES The City of Baytown currently has eleven hotels operating in the city limits and the 2003 -04 budget projects revenues at $446,000, consistent with current year estimates. The budget also includes interest earnings of $20,600 and $6,200 for participation fees for booth space at the annual 4" of July celebration. • 4" of July - The Fourth of July celebration is a source of tourism bringing people from outside the community to the City. The total cost of the celebration includes a fireworks display ($15,500), live entertainment ($56,000), security and personnel ($30,928), supplies /advertising/other ($19,592). $122,020 • Debt Service - The budget includes a transfer to the debt service for the debt issued in conjunction with the Convention Center. $318,633 • Amphitheatre improvement at Bicentennial Park - One of the drawbacks to musical performances at Bicentennial Park is the distance from the stage to the audience. Numerous performers have complained that it makes the performance "impersonal ". To improve the quality of the artistic performance, the drainage area in front of the stage will be piped and covered, providing additional, "up- close" seating. This improvement will also eliminate the narrow bridges that hinder the flow of patrons during large events such as July 4". $60,000 • Promotion and advertising - The budget includes $37,500 in funding for public relations, advertising and promoting tourism in the City. It also includes $10,400 in advertising for the Baytown Nature Center. $47,900 • Funding is included in the budget for promotional web page enhancement for the City of Baytown. This will be dedicated to providing information to potential visitors to promote tourism Funding of $50,000 is also included in the General Fund. Future General Fund budgets may allow for enhancement of other elements of our web page. $50,000 '• Annual Clean up of Bays, Waterways & Estuaries - The budget includes funding for the annual clean up for bays, waterways and estuaries throughout Baytown. The current locations for this clean up and maintenance include: Bayland Marina, WC Britton Park, Goose Creek Park, the Baytown Nature Center and Roseland Bulkhead. This funding will offset the cost of the Extended Beautification Crew. $4,423 • Summer Concert Series - Funding to host a summer concert series at the Bayland Marina during the months of May, June, July and August is included in the budget. Each concert will include staged entertainment, food and beverage booths and security. A total of four concerts are planned. $48,567 • Bayou Bowl Football Game - Advertising funds are included for the Bayou Bowl Football Game. The Bayou Bowl matched high school players from Louisiana against Texas high school players. The fast Bayou Bowl was held during the summer of 2003. $2,000 • Baytown Symphony Children's Concert - Musicians comprised of high school students, college students, music instructors and other music enthusiasts will perform free public concerts to children in the Goose Creek Independent School District. The concerts will educate and entertain youth on fine classical and modem music. $8,123 37 MAJOR BUDGET ISSUES Fiscal Year 2003 -04 WATER AND SEWER FUND This fund accounts for the water and wastewater utilities for the City. The cost of providing services is financed primarily through user charges. Total revenues and expenditures for the 2003 -04 budget are $19,794,463. This is an increase of $1,511,915 or 8.3% from the 2002 -03 budget. However, revenues are projected to be approximately $310,000 less in 2002 -03 than budgeted due to weather conditions. Also, year three of the 2001 utility bond program has been substantially expanded due to the need for the rehabilitation of the wastewater collection system An additional $1,332,000 in debt issuance is adopted for 2003 -04. Therefore, due largely to the additional debt service and weather's effect on revenues, an additional $1,511,915 in revenue is needed in FY 2003 -04. "Ai mall Water Volume - Sales projections are 10.715 million gallons per day (MGD) based upon average rainfall years. Fluctuations to average rainfall can significantly impact actual sales as we have seen in recent years. As discussed earlier, a total of $1,511,915 in additional revenues is required for the 2004 budget. The following rate structure generates the additional funding required for the 2004 budget. Service Current Rates Increase Amount Adopted Rates Percent Increase Water Base Rate (incl. 2,000 gallons) $7.50 $0.68 $8.18 9.1% Water consumption rate /1,000 gallons $2.86 $0.24 $3.10 8.4% Sewer Base Rate (incl. 2,000 gallons) $7.50 $0.68 $8.18 9.1% Sewer consumption rate/1,000 gallons $2.63 $0.27 $2.90 10.3% The rate structure include the first 2,000 gallons in the base (readiness- to-serve charge) for both water and sewer, with a 12,000 -gallon cap on residential sewer. Using 8,000 gallons as an average residential consumption, the monthly water and sewer charge would increase by $4.42 or 9.2% per month. Also, the Miscellaneous Section provides rates charged outside the City and the volume user rate. EXPENDITURES Budgeted expenses for fiscal year 2003 -04 increased by $1,511,915. Highlights of the increases by object class include the following: • Personnel related line items had a net increase of $226,365 and included the elimination of a Wastewater Treatment Lab Technician ($37,580); the dedication of staff previously performing tax collection functions to utility billing collections to enhance collection efforts ($55,685); overtime, health care coverage and workers compensation ($42,219); and the 2004 across the board salary increase ($63,881). Year One costs associated with implementation of the automated radio read meter program is also included ($27,000). $226;365 • Increases in supplies consist primarily of inflationary increases in chemical costs ($27,619) and a slight increased in the purchase of treated water to recognize the 2004 leap year ($13,500). Other supply line items had a net decrease of $4,672. $36,447 • Maintenance increased due primarily to increases in vehicle maintenance ($43,000) and the implementation of a large meter maintenance and repair program and regular meter replacement program ($56,500). Other maintenance line items had a net decrease of $5,260. $94,240 • Services had a net decrease as projections for electricity costs were down based on the current year's projections ($154,136). The three treatment plants and 78 lift stations consume a considerable amount of electricity and any 38 MAJOR BUDGET ISSUES Fiscal Year 2003 -04 fluctuations in energy prices could affect the budget. The costs for sludge disposal are increased $38,100. Property, liability and automotive insurance also increased $15,898. ($88,744) • Capital purchases decreased based on actual capital needs for 2004. ($158,214) • Transfers increased for the costs associated with the issuance of the 2004 bonds ($1,332,000) and additional debt service requirement on existing bonds ($54,421). $1,405,671 • Water Rehabilitation Program - This budget adopts the continued funding of the water rehabilitation crew consisting of four employees. Since 1991, this program has replaced 90,900 feet of old, high maintenance water lines throughout the city. This program has improved the level of service to our residents and reduced the frequency of outages and maintenance activity. The funding provides for construction materials, supplies, and funds for contract plumbers to install service lines. $175,000 • Capital lease ofbackhoe $14,905 • Liquid smoke testing by city crews $10,500 • Recondition Belt press @ Central District W WTP $50,000 • Large meter testing and repair program $38,500 • Debt Service Requirements - The current debt service requirement for 2003 -04 is $4,958,751, which includes an increase of $1,332,000 for new debt associated with the expanded 2001 bond program and $4,035,751 for existing debt. Both the Miscellaneous Section and Capital Improvements Section have additional information regarding the impact of the debt issuance on the water and sewer rate structure. WORKING CAPITAL In order to maintain fiscal stability, governmental entities maintain a working capital balance to meet daily liquidity needs. Appropriate levels of working capital vary from entity to entity based on the relative impact of particular circumstances or financial conditions. The goal for working capital is 60 to 90 days operating capital. Working capital is defined as current assets (e.g. cash, investments, accounts receivable) less current liabilities (e.g. accounts payable). Working capital of $3,285,008, or 61 days, is projected as of September 2004. SANITATION FUND The Sanitation Fund accounts for collection of residential refuse, brush and white goods collections, the yard waste management program and recycling activities. The Sanitation Fund currently provides the following services: • Twice per week curbside collection and disposal of residential garbage and heavy trash. (Waste Management) • Once a month curbside collection of brush and limbs. (City) • Provision of a drop - off - recycling center open three days per week. (Waste Management) • Provision for a junk drop -off center open three days per week. (City) REVENUES The Sanitation Fund's revenues are $2,928,000, a net decrease of $32,500 from the 2002 -03 budget. Budgeted revenues for solid waste collections are projected to increase $75,000 based on current year's estimated collections. The City discontinued the sale of garbage bags to eliminate the duplication of services that existed between the governmental and private sectors. Projected garbage bag revenues decreased by $97,000 along with an offsetting decrease to expenses of $84,000 due to the discontinuance of that service. The rates for residents and senior citizens are adopted at $13.56 and $10.80, respectively (excluding sales taxes) remain unchanged from 2002 -03. Waste Management, the current contractor for residential household waste collection, renewed their contract at the current rates July 1, 2003 but increased the number of "units" or households, thereby increasing costs. Total Sanitation Fund projected expenditures exceed projected revenues by $31,966. Working capital 39 MAJOR BUDGET ISSUES Fiscal Year 2003 -04 is projected to be sufficient to absorb the difference, however, a rate increase may be necessary in 2004 -05 in order to maintain the current level of service. Fees for residential solid waste collection have not increased since fiscal year 2001. There are no increases adopted for fees charged to users of the recycling center. The current fee of $10.00 per permit was increased in 2002. The expense for this service is $191,690 with associated revenues of $38,500. EXPENDITURES Total expenditures for the 2003 -04 budget are $2,959,966, a net decrease of $78,386 or 2.6 %. Budget items that decreased include the 50% reduction of one position when the superintendent position was combined with the street superintendent position; a reduction in capital purchases and the expenses for the purchase of garbage bags for resale was eliminated as discussed earlier. Increases consist of an increase in the contract for residential household waste collection; health and dental plan increases; and workers compensation increases. WORKING CAPITAL In order to maintain fiscal stability, governmental entities maintain a working capital balance to meet daily liquidity needs. Appropriate levels of working capital vary from entity to entity based on the relative impact of particular circumstances or financial conditions. The goal for working capital is 60 to 90 days operating capital. Working capital is defined as current assets (e.g. cash, investments, accounts receivable) less current liabilities (e.g. accounts payable). Working capital of $583,159, or 72 days, is projected as of September 2004. STORM WATER UTILITY FUND As part of the Federal Clean Water Act (CWA) under the National Pollutant Discharge Elimination System ( NPDES), the United States Environmental Protection Agency ( USEPA) has mandated the Texas Commission on Environmental Quality (TCEQ) to establish permit guidelines, under the Texas Water Code, for Municipal Separate Storm Sewer Systems (MS4). Phase I of the requirement included medium to large (100,000 + population) cities with Phase II including those cities of less than 100,000 populations. There are two ways for a city to comply: (1) file for an individual NPDES permit; or (2) participate with a Texas Pollutant Discharge Elimination System ( TPDES) General Permit. The second option is far less expensive and provides greater coverage by the State program This is an unfunded mandate by the USEPA and TCEQ, however municipalities are allowed to create enterprise type funds, which collect fees to offset the costs of the program The 2003 -04 budget includes a flat fee in the amount of $1 per month for all water accounts. This will allow funds to be generated to pay for cost associated with the program including a detailed rate study to recommend a fee schedule based upon estimates for impervious area, ratios for types of runoff, estimates for cost of the program etc. for both commercial and residential rate payers. See miscellaneous section for more information. Total estimated revenues are $240,000 for 2004. Expenditures included one staff position ($58,718), consultant fees associated with implementation ($75,000); operational supplies ($7,680) and a reimbursement ($98,602) to the General Fund for start-up costs associated with the program during the first year of implementation (2003). CENTRAL SERVICES GARAGEFUND The Garage Fund provides motor vehicle service and repair for all City operations except for EMS, Fire and Police. The Garage Fund is supported through charges to user departments. Total expenditures including transfers for the 2003 -04 budget are $1,253,320, a net decrease of $1,977. A fuel surcharge of 6% is assessed to users that consume fuel at the Garage to offset fixed costs associated with Garage operations. This surcharge has remained constant despite inflationary increases in operating costs. The 2004 budget increases the fuel surcharge to 10% to offset increases in the costs of operations. Changes to the fee structure for vehicle repair are not adopted at this time. The fee structure for the various types of vehicles is as follows: 40 MAJOR BUDGET ISSUES Fiscal Year 2003 -04 • Light vehicle rate (motor vehicles up to and including one ton load capacity) $50/Hr. • Medium vehicle and equipment rate (motor vehicles exceeding one ton capacity) $65/Hr. • Heavy and construction equipment rate $80/Hr. Typically, municipalities need to maintain a Garage function; however, issues regarding quality and level of service must be addressed in order to determine what the cost level should be for each specific entity. The budget for the Garage Fund is estimated to have working capital of $4,501 as of September 30, 2004. The garage is one of the areas being studied for possible consolidation or outsourcing during the 2003 -2004 budget year. WAREHOUSE OPERATION The Warehouse provides common items used on a daily basis throughout the city. The Warehouse maintains and accounts for supplies used in the field for Public Services and Parks & Recreation, office supplies used by most all city departments and preventive and maintenance parts used on the city fleet. The Warehouse is supported through operating transfers from the Garage and General Fund. Total expenditures for the 2003 -04 budget are $195,019 an increase of $9,765 (5.3 %). Estimated personnel costs increased $14,025 (8.5 %) primarily due to increases for health care coverage ($6,223) and workers compensation ($4,019). An across the board increase for 2004 totals $2,694. There was a net decrease of $4,260 in other expenses. The Warehouse is one of the areas being studied for possible outsourcing during the 2003 -2004 budget year. Working capital is estimated to be $3,465 at September 30, 2004. 41 CITY OF BAYTOWN 2003 -04 BUDGET SCHEDULE OF FUNDED SUPPLEMENTAL REQUEST Div. Name Department Request Adopted 101 General Fund ITS Building Services. Municipal Court General Overhead Police Operations Communications Radio Shop Recreation Op. Transfers Out 232 Hotel/Motel Fund Arts Promotional Bays & Estuaries Web Development Replacement of PCs and Printers Servers - Lease Payment I of 3 2003 International code books Backflow Devise Tracking & Notification Software Plan Review Software Marshall Program for Municipal Court Across the board increase Special training & education Wearing Apparel Increase Overtime Replace Carpet Non - Public Safety Airtime costs for new radios Removal of UHF Equipment 50,000 42,800 48,309 3,349 2,000 1,500 111,581 436,260 10,000 13,000 102,836 5,000 16,426 7,500 Cinco De Mayo Parade 9,085 Increase transfer to Emergency Management for Grant loss 45,119 Total General Fund $ 904,765 Funding for Summer Concert Series $ 48,567 Amphitheater Improvements to Bicentennial Park 60,000 Baytown Symphony Children's Concert 8,123 Advertising for Baytown Nature Center 10,400 Bayou Bowl Football Game 2,000 1st Annual Baytown Birding Festival 12,505 Annual Clean-up of Bays, Waterways, and Estuaries 4,423 Total Hotel/Motel Fund $ 146,018 401 General Debt Service Fund G/O Debt Req. New Debt for 2003 -04 Bond Issuance for 2001 Bond Program $ 377,000 Total General Debt Service Fund $ 377,000 500 Sanitation Fund Solid Waste Operations Across the board increase $ 8,322 Total Sanitation Fund $ 8,322 520 Water & Sewer Fund Utility Billing Tax Office Outsourcing $ 71,099 Utility Bill Printing/Mailing Outsourcing implementation costs 3,039 Large Meter Testing Program 18,500 Large Meter Repair Program 20,000 Overtime & Extra Help/Temp for Radio Read Transition 27,000 General Overhead Across the board increase 63,881 Water Distribution Backhoe - Lease Payment 1 of 4 14,905 Wastewater Collection Liquid Smoke Testing 10,500 W/S Op. Transfers Out New Debt for 2003 -04 Bond Issuance for Bond Program 1,332,000 Total Water & Sewer Fund $ 1,560,924 550 Garare Operations Garage Operations Across the board increase $ 6,808 Total Garage Operations $ 6,808 552 Warehouse Operations Warehouse Operations Across the board increase 42 $ 2,694 Total Warehouse Operations $ 2,694 TOTAL 00 ,531 CITY OF BAYTOWN 2003 -04 BUDGET FUNDED CAPITAL OUTLAY Div. Acct. Adopted No. No. Description Base New 101 General Fund 10320 80001 Chair, File Cabinets $ 1,000 $ Total Accounting 1,000 - 10610 80001 File Cabinets 1,375 Total Legal 1,375 10710 84042 Windows Based Software Licenses 38,000 86011 Inspection Software - Lease Pmt. 3 of 4 10,604 86011 Tape Backup Library - Lease Pmt. 1 of 4 15,260 86011 Server - Lease Pmt. 1 of 3 - 48,309 84042 Personal Computers (32 @ $900 /each) 28,800 84042 Laser Jet Printers (10 @ $1,400 /each) - 14,000 Total ITS 63,864 91,109 30320 80001 International Code Books - 3,349 Total Legal - 3,349 11910 81011 Signs 10,000 - Total Overhead 10,000 - 20020 84042 Video Cameras (5 @ $5,000) 25,000 - 84043 Full -size Vehicle Replaces 9759 - 97 Midsize Car - 104,891 miles 22,000 - Full-size Vehicle Replaces 9740 - 97 Midsize Car - 114,330 miles 22,000 - Full-size Vehicle Replaces 9722 - 97 Midsize Car - 111,770 miles 22,000 - Full -size Vehicle Replaces 9715 - 97 Midsize Car - 110,906 miles 22,000 - Full -size Vehicle Replaces 9621 - 96 Midsize Car - 115,371 miles 22,000 - Full -size Vehicle Replaces 9713 - 97 Midsize Car - 102,073 miles 22,000 - Full-size Vehicle Replaces 9763 - 97 Midsize Car - 96,730 miles 22,000 - Full -size Vehicle Replaces 9618 - 96 Midsize Car - 96,022 miles 22,000 - Full -size Vehicle Replaces 9756 - 97 Midsize Car - 93,721 miles 22,000 - Full -size Vehicle Replaces 9658 - 96 Midsize Car - 90,987 miles 22,000 - Full -size Vehicle Replaces 9961 - 99 Midsize Car - 92,599 miles 22,000 - Mid -size Vehicle Replaces 889A - 88 Pickup - 144,431 miles 20,000 - Mid -size Vehicle Replaces 9420 - 94 SW - 102,371 miles 20,000 - 1/2 Ton Pickup Replaces 9451 - Pickup - 127,086 miles 20,000 - Total Police Support Services 327,000 - 20065 80001 Radar Detector Detector 1,455 - Fax Copy Machine 599 - Total Animal Control 2,054 - 20070 84043 3/4 Ton Pickup with Lift Gate Replaces 9405 - 94 3/4 Ton Pickup - 100,353 miles 25,500 3/4 Ton Pickup with Lift Gate Replaces 9246 92 SW - 105,881 miles 25,500 Total Motor Carrier Violations 51,000 !N CITY OF BAYTOWN 2003 -04 BUDGET FUNDED CAPITAL OUTLAY Div. Acct. Adopted No No. Description Base New 20210 80001 Automated Info System for Admin (recurring costs $3,648, 1 time fee $495) 4,143 82011 Replace 17 year old carpet in Administration 14,000 84043 2004 Pickup Replaces 1995 SUV - 96,863 miles 25,000 Tota l Fire Administration and Support 43,143 20220 84043 Midsize Car Replaces 1995 SUV - 130,431 miles 20,000 86011 Tow Vehicle - Lease Pmt. 5 of 7 2,873 Total Fire Prevention 22,873 - 20230 80001 Purchase Bio Threat Alert Test Strips Protective Cover for Station 3 Generator 82011 Preventative Maintenance on Roofing/Painting for Fire Stations 84042 Replacement of 7 Automatic Electronic Defibrillators Replacement of 10 SCBA Cycliners Replacement of 5 Self Contained Breathing Apparatus Equipment RIT SCBA Kits Purchase 2 Thermal Imagine Cameras Replacement of Fire Hose 84045 Purchase (5) Portable Hand Held Radios Purchase (12) Drop in Chargers for Portable Hand Held Radios 86011 Fire Truck - Lease Pmt. 6 of 7 Repairs to Station 2 - Lease Pmt. 3 of 5 Protective Gear (2003) - Lease Pmt. 1 of 2 Protective Gear (2004) - Lease Pmt. 1 of 4 Total Fire Operations 20410 86011 2000 Ambulance Remount - Lease Pmt. 4 of 4 30110 83025 Concrete Contract Repair 30120 83026 Inhouse and Contracted Capital Projects 86011 Excavator - Lease Pmt. 3 of 5 Flatbed Truck - Lease Pmt. 2 of 4 30210 86011 Bucket Truck - Lease Pmt. 2 of 4 Undesignated Signal Systems Total EMS Total Streets 3,775 3,000 13,000 7,994 7,500 15,000 9,000 18,000 25,000 10,000 3,060 45,151 85,306 11,721 9,280 266,787 13,106 13,106 291,800 291,800 90,000 58,038 15,914 Total Drainage 163,952 14,205 125,000 Total Traffic Control 139,205 50210 84042 Replace 1995 Club Car with a 6 Wheel Drive Utility Vehicle Replace 4 Mowers Replace 1 Side Mower 84043 3/4 Ton Pickup Truck Replaces 1988 1/2 Ton Pickup - 207,000 miles 84052 Replace Interstater Mower Playground Replacement Units 44 9,000 12,800 3,400 25,000 22,000 20,000 CITY OF BAYTOWN 2003 -04 BUDGET FUNDED CAPITAL OUTLAY Div. Acct. Adopted No. No. Description Base New 86011 Light/Jenkins Park - Lease Pmt. 4 of 5 50,391 Flooring at Wetlands Center - Lease Pmt. 2 of 3 15,794 Jenkins Park Parking & Road Improvements - Lease Pmt. 2 of 5 16,909 Replacement of Deteriorated Light Poles - Lease Pmt. 1 of 4 41,118 Total Parks 216,412 - 60010 84046 Books 85,545 84061 Audio Visual Materials 2,845 Total Library 88,390 - Total General Fund $ 1,701,961 S 94,458 232 Hotel/Motel Fund 50340 85001 Amphitheater Improvements to Bicentennial Park $ $ 60,000 Total Hotel/Motel $ - S 60,000 500 Solid Waste Fund 32010 Picker Truck - Lease Pmt. 3 of 4 $ 27,031 $ - (2) 2003 1/2 Ton Trucks - Lease Pmt. 2 of 5 8,282 - 2003 L7500 Stakebed Truck Lease Pmt. 2 of 5 13,229 - Total Solid Waste Fund $ 48,542 $ - 520 Water & Sewer Fund 30410 86011 Backhoe -Lease Pmt. 1 of 4 $ - $ 14,905 Total Water Distribution 14.905 30520 83042 Recondition Belt Press @ Central District 50,000 Total Wastewater Treatment 50,000 30610 83023 Replacement of Water Lines 175,000 - 83029 New Sewer Taps 6,000 - 83035 New Water Taps 40,000 - Total Construction 221,000 - Total Water & Sewer Fund $ 271,000 $ 14,905 Grand Total $ 2,021,503 S 169,363 45 MISCELLANEOUS INFORMATION • Employee Compensation and Benefits • Water and Sewer Rates • Storm Water • Reduction of Library Hours • Outsourcing Tax Collections • Radio Read Meter System • Sewer Infrastructure • Landfill Erosion Control • Comprehensive Plan Staff Proposal 2003 • Unfunded Supplemental Requests • Unfunded Capital Requests 1yA 48 Memorandum To: Gary Jackson, City Manager From: Alison Froehlich- Smith, Director of Human Resources Subj: FY 04 Budget Memo on Compensation and Benefits Date: July 11, 2003 Compensation Compensation Plan Salary data was obtained from the 2003 Salaries and Fringe Benefits Survey for Texas City Officials conducted by Texas Municipal League and Waters Consulting. Cities with the population of 20,000 — 100,000 in the Harris, Galveston, and Fort Bend counties were used for non - exempt positions. Cities with population 50,000 — 100,000 in the Dallas, Austin, and Houston metropolises were used for exempt level positions. Overall, the exempt and non - exempt level positions are at the market with 95% and 102% compa- ratios respectively. Recommendations In reviewing the external equity, the overall structure and placement of positions within the City is comparable to market. Therefore, no adjustment to the current structure is recommended. The CPI index for 2002 was 2.4 %. For the first five months of 2003, it is 2.3 %. We recommend budgeting a 2.5% across the board increase based on the CPI Index, if the funds are available for all employees not covered under the collective bargaining agreement. We also recommend including an amount up to the equivalent of the 2.5% across the board increase for those employees covered by the collective bargaining agreement, which may be granted contingent upon successful contract negotiations. 49 CITY OF BAYTOWN FY 03 -04 BENEFIT CHANGES EFFECTIVE October 1, 2003: Change in Third Party Administrator from InterCare to United Healthcare, Inc. • New RX Provider (Merck Medco) and increase RX retail co-pays to $10/$25/$40. • Increase mail order co -pays to twice retail ($20350380). • Increase deductible for Plan B for Non - Network Providers'($50031,500). • Distribution of Temporary Identification Letters. EFFECTIVE Jauuary 1, 2004: RETIREE HEALTH BENEFITS • Tiered payment plan for retiree health premiums for all employees retiring after January 1. 2004 as follows: Service with the City of Baytown Less than 15 years At least 15 yrs but less than 20 yrs AtJeast 20 yrs but less than 25 yrs oc . Retiree Pays: Retiree pays 100% of Total Premium Retiree pays 75% of Total Premium Retire pays 50% of Total Premium Retiree nays same premium as active employee Retirees Medical Insurance Dental Insurance Retired prior to 1/1/04 or more than 25 yrs Baytown service PLAN A PLAN B United Healthcare Comp Benefits Retiree only Current Per Month After 10% Increase Current Per Month After 10% Increase Current Per Month After 10% Increase Current Per Month After 5% Increase Covers a Emplo ee $27.22 $29.94 $51.72 $56.90 $10.22 $11.24 $9.40 59.88 E to & 1 -2 $139.50 $153.46 $190.30 $209.34 $25.88 $28.48 $18.22 $19.14 E to e & 3-4 5145.14 $159.66 5196.36 $216.00 $164.14 $29.34 $25.92 $27.22 E to &5+ 5150.74 $165.82 5202.40 $222.64 �$2666 $30.22 $25.92 1 $27.22 RETIREE HEALTH BENEFITS • Tiered payment plan for retiree health premiums for all employees retiring after January 1. 2004 as follows: Service with the City of Baytown Less than 15 years At least 15 yrs but less than 20 yrs AtJeast 20 yrs but less than 25 yrs oc . Retiree Pays: Retiree pays 100% of Total Premium Retiree pays 75% of Total Premium Retire pays 50% of Total Premium Retiree nays same premium as active employee Retirees Tiered Retiree Rates Effective 1/1/04 Covered Retired prior to 1/1/04 or more than 25 yrs Baytown service City Share Total Month( Less than 15 yrs Baytown service 100% At least 15 yrs but less than 20 yrs Baytown service 75 %) At least 20 yrs but less than 25 yrs Baytown service 50 %) Retiree only $29.94 $322.88 $352.82 $352.82 $264.62 $176.40 Retiree with up to 2 dependents $153.46 S578.44 $731.92 $731.92 1 $548.94 $365.96 Retiree with 3 to 4 dependents $159.66 $578.44 $738.12 $738.12 $553.58 $369.06 Retiree with 5 or more dependents $165.82 $578.461 $744.28 $744.28 $558.20 $372.14 Retiree only with Medicare $29.94 $164.14 $194.08 $194.08 $145.56 $97.04 Retiree with Medicare and dependents $153.46 $328.28 $481.74 5481.74 $361330 $240.86 Retiree deceased up to 2 dependents $123.52 $255.58 $379.10 $379.10 $284.32 $189.54 Retiree deceased up to4dependents $129.72 $255.58 $385.30 $385.30 $288.98 $195.64 Retiree (deceased) with 5 or more dependents $135.88 $255.58 $391.4 5391.46 5293.60 $195.72 Current retirees will continue to pav the same amount as active employees. 50 CITY OF BAYTOWN f�J MEMORANDUM TO: Gary Jackson, City Manager FROM: Donna Sams, Director of Finance SUBJECT: 2004 Water & Sewer Rates DATE: September 25, 2003 The 2003 -04 budget includes an increase in water and sewer revenues of approximately $1.5 million. Service Current Rates Increase Amount Adopted Rates Inside City Water Base Rate (incl. 2,000 gallons) $7.50 $0.68 $8.18 Water consumption rate/ 1,000 gallons $2.86 $0.24 $3.10 Sewer Base Rate (incl. 2,000 gallons) $7.50 $0.68 $8.18 Sewer consumption rate /1,000 gallons $2.63 $0.27 $2.90 Outside Ci Water Base Rate (incl. 2,000 gallons) $15.00 $0.68 $15.68 Water consumption rate /1,000 gallons $4.29 $0.36 $4.65 Sewer Base Rate (incl. 2,000 gallons) $15.00 $0.68 $15.68 Sewer consumption rate /1,000 gallons $3.95 $0.40 $4.35 Volume User Water Base Rate (incl. 2,000 gallons) $1.70 $0.24 Debt Service Increase The rate increase is to fund the debt service payment for bonds issued under the 2001 Utility System Bond Program; new projects and the shortfall in revenues in the current year due to weather conditions. The 2004 budget includes $1,332,000 for the debt payment on the bonds that will be issued in the winter for the third year of the 2001 Bond Program. Bonds in the amount of $16,599,000 are included in the adopted budget and will be reviewed by City Council prior to issuance. Included in the amount of issuance is $5,030,000 funding for necessary Year 3 project changes. Finance Department 51 CITY OF BAYTO WN MEMORANDUM To: Gary Jackson, City Manager; Bob Leiper, Assistant City Manager From: Mike Lester, Director of Health & EMS Date: 07/24/03 Subject: NPDES Storm Water Phase II Permit program initial year 03 -04; The initial year of the NPDES General Permit will require the following minimal activities: - submission of Notice of Intent (NOI) to apply for a `general permit'; - submission of General Permit, to include Storm Water Management Program (SWMP); - implementation of the scheduled SWMP using best management practices (BMP's), the initial permit is for a five year period; - creation of a storm water utility fund; First year implementation activities will include: - continuation of listed current city sponsored activities (i.e.) street sweeping, litter abatement program including trash -off and local stream clean ups, wetland center educational programs, storm sewer stenciling, illegal dumping enforcement, pesticide management, etc.; - implementation of listed `new' activities (i.e.) informational brochures use specific (commercial business, nurseries, construction site, residential, etc,), public meetings /workshops, legal notices, creation of storm water advisory committee, creation of gis/gps based storm sewer map, creation of illicit discharge ordinance, creation of construction site inspection and enforcement procedures, city facility spill kits, renovation of at least one vehicle wash rack; - establish an appropriate rate for funding program; - coordination and documentation of above efforts to achieve permit stated timeline and the appropriate reporting of benchmarks to TCEQ; The initial budget will be subsidized through the General Fund until sufficient funds are available through to offset the cost of the program. Estimated initial year cost of the program include: - one staff position to coordinate the program between multiple departments; - direct funding of `new' activities and supplement of existing activities (street sweeping). The estimated cost of the initial year ranges between $150,000 and $200,000. Which may be covered by an initial flat fee of $1.00 per utility bill per month. This flat fee would not differentiate between residential or commercial but would be sufficient to begin the mandated program. If there are any questions or comments please advise. 52 Citv of Bavtown MEMORANDUM DATE: September 25, 2003 TO: Gary Jackson, City Manager FROM: Denise R. Fischer, City Librarian RE: Summary of Library budget adjustments The final 2004 adopted budget includes the following funding to allow the Library to remain open until 9 p.m. Monday through Thursday year round, and include security from 5 — 9 p.m. following the school calendar. This is a change from the 2003 budget, as reductions in personnel were required, resulting in Library closure at 5:30 p.m. on Friday and Saturday. In FY2003, the Library closed at 6 p.m. on these days. Additional reductions were made in audio - visual materials, periodicals, and staff development to offset necessary increases in other operating line items. 1) Additional part time library staff to be open from 7 — 9 p.m., Monday - Thursday: 60010 -71003 $14,153 60010 -71023 $ 1,083 60010 -71028 $ 58 TOTAL $15,294 2) Police officers from 5 — 9 p.m., Monday — Thursday for 36 weeks: 60010 -71009 $11,666 60010 -71022 $ 1,928 60010 -71023 $ 1,008 60010 -71028 $ 572 TOTAL $15,174 3) Additional part time hours for two library security officers from 5 — 9 p.m., Monday — Thursday for 36 weeks, and one library security officer from 7 — 9 p.m. [This latter officer was already budgeted for 5 — 7 p.m.]: 60010 -71003 $19,679 60010 -71023 $ 1,388 60010 -71028 $ 75 TOTAL $21,142 SUM OF THREE SUB- TOTALS: $51,610 53 ia BAS CITY OF BAYTOWN TO: City of Baytown Finance Committee FROM: Gary Jackson, City Manager DATE: May 2, 2003 SUBJECT: Outsourcing Property Tax Collections As part of the ongoing strategic process to review the operational efficiency of City Departments, the City of Baytown Finance Department Staff met with Goose Creek Consolidated Independent School District (GCCISD) to discuss the feasibility of outsourcing the City's tax collection operations to GCCISD. GCCISD has collected taxes for Lee College since 1991. Over the past three years, the tax operations at GCCISD have been expanded. Several new positions were added, new software was installed and technology enhancements, including Internet payment acceptance, have been implemented. Additional resources were provided to address internal control issues that had surfaced at GCCISD. Those control issues have since been resolved. Some of the major advantages of outsourcing the City's tax collection operations include: • Eliminate duplication of effort among entities that provide the same services to citizens. • Simplify process for local citizens who currently transact business with three separate entities (GCCISD, the City, Harris or Chambers County), decreasing to two entities. • Enhanced tax collection efforts through increased staffing available at GCCISD. GCCISD currently operates with seven full time positions and a Tax Assessor /collector. They are able to conduct more research and investigation into delinquencies and verification of tax records. The staff at GCCISD is 100% dedicated to ad valorem tax collection. The two full -time staff at the City spends approximately 30% of their time on tax collections on an average annual basis. • Redirection of City staff to focus primarily on the Utility Billing collection efforts. The cost of outsourcing the tax collections to GCCISD is $2.00 per number of current year certified parcels. The City has approximately 27,000 parcels on the current appraisal roll. The approximate gross cost would be $54,000. Similar services available through the Harris County Tax Office would cost about 1% of the current collections and 2.5% of delinquent collections. Based on FY 2002 data, this amount would be $125,713 and $10,168, respectively, for a total of $135,881. The City of LaPorte charges the LaPorte ISD $4.35 per parcel. The staff has tentatively identified approximately $55,500 in savings from the Treasury budget and $6,000 from the ITS budget ($61,500 total) if we outsourced with GCCISD. An additional $67,000 would be moved from the Treasury budget to the Utility Billing budget, which would be offset by the enhanced collections efforts with the redirection of collections staff duties. This 54 would be a net annual savings for the City's General Fund in the amount of $74,500. In addition, possible savings in an amount to be determined later due to eliminating or restructuring the current Industrial Valuation services contract due to the use of GCCISD values could be realized. The City council authorized an interlocal agreement with GCCISD. In addition to the annual savings and the non - financial benefits for the citizens, the staff time would be redirected to focus primarily on the Utility Billing and Miscellaneous Collections functions to enhance and improve the city's collections efforts. Specifically including, but not limited to, working the returned mail, monitoring commercial and apartment complex non -cash deposits, work with Municipal Court to research unpaid closed accounts, monitor meter replacement schedule, coordinate with Inspections on new construction, filing liens on properties with unpaid bills and researching technological improvements for the Utility Billing and Collections operations. The following is a projected timeline for the conversion: May 2, 2003 May 6, 2003 May 8, 2003 May 12, 2003 May 22, 2003 May /June, 2003 Oct/Nov, 2003 XC: Rhonda Young Suzi Tallent City of Baytown Finance Committee GCCISD I" review City of Baytown Work session GCCISD approval City of Baytown approval Conversion GCCISD mailing of tax bills 55 City of Baytown MEMORANDUM TO: Gary Jackson, City Manager FROM: Donna Sams, Director of Finance SUBJECT: Automated Meter Reading System DATE: July 31, 2003 The Utility Billing Division of the Finance Department is faced with issues and challenges on a daily basis that make the billing & collection function increasingly more difficult. Among these issues are turnover in the meter reading crew, stuck meters, covered meter boxes, inclement weather, and unfriendly dogs. Included in the list of new projects identified subsequent to the 2001 Utility Bond Program is an automated meter reading system whereby the meters will be read by radio frequency. The average age of the City meter is currently 20 years. As meters age, there is a tendency for the meter to slow down thereby reporting less water usage, resulting in reduced water accountability and revenues. Incrementally, the City has to replace meters. This program will accelerate these replacements. The cost of this program is estimated at $5,100,000 with an estimated payback of four to five years. The financial benefits used to estimate the payback period are based on operational improvements available through automation. The financial, as well as non - financial, benefits the customers and City would realize, include, but are not limited by, the following: • Reduced operating costs (reduced number of meter readers and vehicles) • Reduced exposure to risk and liability (dog bites and other field mishaps) • Reduced human resources issues and turnover costs • Eliminates intrusion on customers' property and improves customer service • Improved reading of hard -to- access meters, eliminating estimated bills • Increased revenues due to improved reading accuracy • Improved customer service and billing due to improved reading accuracy The initial investment of $5,100,000 is a complete turnkey package and includes meter upgrades or retrofits, drive -by reading equipment and training. The Automated Meter Reading proposal was presented to Council at a special meeting held on Monday, June 23, 2003. 56 Finance Department * * * MEMORANDUM * * * July 31, 2003 TO: Mayor and City Council FROM: Gary Jackson, City Manager SUBJECT: Wastewater System Compliance and Capacity Considerations Utility improvement projects are part of the overall comprehensive capital improvement project (CIP) program. These projects will be funded by the issuance of Certificates of Obligation (C.O.) debt over the next three years. The 2001 Utility Bond Program has been expanded and accelerated to provide for various now projects and additional funding for existing projects that have been identified since the tiginal five -year plan was developed. Some of the new and expanded projects are needed fof'ompliance with Texas Commission on Environmental Quality (TCEQ) requirements and to addi)ess:capacity issues. A summary of wastewater system compliance and ca6kr y considerations is attached 57 Uri .i 1 9 57 CITY OF BAYTOWN WASTEWATER SYSTEM COMPLIANCE AND CAPACITY CONSIDERATIONS • Key Elements ➢ System consists of approx. 400 miles of sewer mains; approx. 50% is concrete or clay. ➢ Plant capacities - 2 of the 3 existing treatment plants are land - locked and cannot be expanded. ➢ By accelerating the wastewater improvements, the City is proactively addressing both regulatory issues as well as accommodating growth during current "window of opportunity." • This growth results in the future revenues to assist in financing improvements to existing infrastructure while the infrastructure associated with the growth is new and relatively maintenance -free. • The Utility availability process tracks the flows, demands and commitments on the treatment plants and collection system to improve reliability and balance repairs /upgrades with growth/demand. ➢ The need for wastewater improvements has been recognized for years. • Sliplining was initiated in the late 70's/early 80's and completed in many of the older neighborhoods. • A wastewater study was conducted in February 1999 and sites for additional treatment facilities were identified. Land acquisition efforts were started in 2000 and will be concluded soon. • The 1991 bond program included $19.2 million in wastewater improvements. • The next bond program (2001) included $29 million in utility projects, $26 million of which were wastewater improvements. • The 2001 Utility Bond Program was recently expanded from $29 million to $49.9 million (which consists of $40.9 million in wastewater projects) to add additional, near term wastewater projects to intensify rehabilitation efforts. ➢ An additional funding source (Municipal Development District funded by y: cent sales tax) was voter approved in 2001 and has been identified as a source of funding for 60% of the cost for the new Northeast Wastewater Treatment Plant. • New NE plant will relieve some of the service area from East district plus accommodate new development, relieving the added demand on West District. • Site to be acquired is approx. 44 acres. An offer to purchase the land has been made, contingent upon environmental assessment. • Initial capacity 4 MGD. ➢ A significant amount of work has been completed recently. o $8.3 million in 1999 o $4 million in 2000 o $2 million in 2001 o $1.5 million in 2002 58 ➢ $10.1 million in wastewater repairs are budgeted and in various phases of implementation in 2003. ➢ Work planned in next 3 years, including Certificates of Obligation, TWDB debt and MDD funding exceeds $40 million. City serves as a regional wastewater treatment provider, serving District 27, McNair,.Lake MUD, Spring Meadows MUD, and Chambers County MUD No. 1. Excessive rainfall over past 2 years has contributed to system problems. Private lines contributions to the problems will be addressed. ➢ 40 -50% of the inflow and infiltration (I &I) may be from private lines. ➢ A new enforcement ordinance has been is approved by the City. ➢ Aggressive investigative /smoke testing to be conducted as each system segment is rehabilitated followed by correction enforcement. ➢ Community Development Block Grants funds will be considered to address private line repairs in low income areas which tend to be older and in worse condition. New water and sewer rate study performed by Maximus, Inc. will help ensure adequate rate structures to support O &M and capital improvements needs. New water & sewer master plan, with land use assumptions, capital improvements plan and impact fees underway. Existing connection fees will be updated to assist with system capital funding. This will assist in keeping ratepayer funds generally available more for system repairs rather than to pay for capacity expansion for growth. 59 Memo To: Gary Jackson, City Manager From: Fred L. Pack, Director of Public Works Date: 7/30/03 Re: Landfill Remediation The City of Baytown operated a municipal landfill at a site along Cedar Bayou adjacent to the current East District Wastewater Treatment Plant at 3030 Ferry Rd. The landfill was closed in 1976. Permitting and closure procedures were not required for municipal landfills during this time period. An investigation of the bank of Cedar Bayou on January 8, 2003 revealed exposed trash and debris from the closed landfill. It appears erosion of the bank of Cedar Bayou has reached the edge of the landfill. The Texas Commission on Environmental Quality (TCEQ) was notified of the exposed waste on January 9, 2003. Environmental Resources Management (ERM) was contracted by the City of Baytown to analyze the seepage from the inactive landfill. Based on the results of the analysis of the samples of the seep, the seeps are not characteristic of a release that is reportable to TCEQ. The ERM report was forwarded to the TCEQ for their records. No additional reporting to the TCEQ will be required. TCEQ was notified that the City of Baytown is proceeding with design and construction phase engineering services for a bank erosion control application and other related items. Currently, The City of Baytown is negotiating a contract for the design of a bank control application with ERM EnviroClean. Following the receipt of an acceptable design, the project will be presented to City Council for approval of plans and specifications and authorization to bid the project. M� CITY OF BAYTOWN COMPREHENSIVE PLAN 2003 ANNUAL REPORT July 2003 Prepared by: Planning and Development Services Department 61 CITY OF BAYTOWN COMPREHENSIVE PLAN 2003 ANNUAL REPORT The Baytown 2020 Comprehensive Plan Update reflects the vision of the community. The overall Community Vision is followed by a set of community goals as well as supportive objectives, policies, and actions to form the implementation framework and provide direction for the future growth and development of the community. Each element of the plan has a vision statement that is specific to the element and consistent with the overall vision of the community. To have a vision means to imagine the future. Visioning is a process by which a community envisions its preferred future. BACKGROUND. During 1991 and 1992, hundreds of Baytown area citizens, with the assistance of the City of Baytown, developed a new Vision and Plan for the community's future. On August 13, 1992, the Baytown City Council adopted Resolution Number 1154 accepting the Comprehensive Plan. On November 9, 2000, Baytown City Council adopted the Baytown 2020 Comprehensive Plan, an update of the 1992 Plan, to serve as a guide for policy decisions relating to the physical growth and economic development of the community over the next 20 years. A "visioning" process was conducted to develop community consensus on the goals and objectives that form the framework for the updated Comprehensive Plan. In order to create a shared vision of the future, the process involved city leaders and citizens in a dialogue to identify issues, determine the assets and challenges of the community, and prepare goals and objectives that will shape and define that future. PURPOSE. When the Plan was being developed, the corrnnunity expressed a desire that this document not be merely another addition to the library collection. Rather, citizens committed to the effort demanded that the plan be a living, breathing document. To accomplish this unique objective requires ongoing Staff proposal to LRPC 62 two -way communication between the community and City planners. Creation of the Baytown Area Community Long -Range Planning Commission (Commission) was undertaken by the City Council as a means to maintain this two -way communication that is the foundation of a vibrant plan and planning process. Foremost among the Commission's duties are monitoring the implementation of the Plan, advising the City Council and other area governmental and community organizations on issues related to the Plan, and reporting to the citizens on their findings and recommendations. As an initial step in the effort to keep the Plan in front of the citizens and maintain its vitality, the Commission has prepared this annual report on efforts to implement the Plan. In this report to our fellow citizens, we outline the actions that have been taken in support of the recommendations provided in the Comprehensive Plan. REPORT STRUCTURE. This report summarizes the completed actions of the Comprehensive Plan 2003 Year Action Agenda, and identifies action to be completed under the Comprehensive Plan Five -Year Action Agenda 2001- 2005. Because the foundation of the Plan is the Vision, this report restates the original vision statement that is still the Community s vision. A status report on each element of the Plan is then provided. PLANNING PROCESS. The Baytown 2020 Comprehensive Plan Update is a principal part of the City's overall, ongoing planning process. Adoption of the Comprehensive Plan by the City Council establishes the vision and direction of the community and represents an important first step toward achieving the City's desired goals. The plan should not be considered a static document, but rather the result of a continuous process to gather and evaluate information and make informed decisions based upon constantly changing conditions. The plan is intended to be reviewed on a regular basis and updated as needed. At a minimum, the entire plan should be revisited every five years and revised as needed to ensure that it still reflects the true values and direction of the community. However, while a city's comprehensive plan must be flexible to respond to changing needs, the community should remain steadfast in its vision and support for the core goals and objectives contained in the plan. THE VISION OF BAYTOWN The Baytown Comprehensive Plan Update is organized and will be implemented using a hierarchy of guiding principles. The overall Community Vision is at the top of the hierarchy. A set of community goals follows with supportive objectives, policies, and actions to form the implementation framework and provide direction for the future growth and development of the community. A "visioning" process was conducted to develop a community consensus on the goals and objectives that form the framework for the updated Comprehensive Plan. In order to create a shared vision of the future, the process involved city leaders and citizens in a dialogue to identify issues, determine the assets and challenges of the community, and prepare goals and objectives that will shape and define that future. The visioning process generally involved answering four questions: • Where has Baytown been in the past? • Where are we heading in the future? • Where do we want to be in the Year 20209 • How do we achieve our preferred future? The Baytown Vision is a broad statement of how the community views itself as it moves into the 210 Century. It is an ideal image of the future based on the community's values. Baytown's Vision is: To be a community that continues to value "community" first and foremost, capitalizing on its resourceful citizens, community groups, and businesses in the spirit of continuous improvement. To be a community that celebrates families and community interaction by ensuring diverse and high -quality opportunities for housing, employment, education and recreation. Staff proposal to LRPC To be a conummity that has a positive image and appearance, which is recognized and enjoyed by residents and by visitors alike. To be a community that strives to balance residential, commercial, industrial, and publichnstitutional development supported by quality infrastructure and transportation systems. To be a community that places a high premium on the safety of its citizens through effective law enforcement programs and sound development practices that buffer neighborhoods from incompatible development and excessive traffic. To be a community that celebrates and builds on its rich history, image and population diversity. To be a community that welcomes visitors and new residents with livable neighborhoods, quality schools, an unmatched parks system, and efficient public service delivery. To be a community that is prepared for and amenable to new development while recognizing the fundamental importance of its established neighborhoods, commercial corridors and historic areas. To be a community that appreciates its unusual endowment of land and water resources and continues to be a leader among municipalities in local land acquisition, preservation, and public access techniques. To be a community that recognizes "smart growth" and sustainable development as more than passing fads and maintains the necessary programs and support for effective growth management. To be a community known for its progressive public and private leadership, responsiveness to the needs of citizens and businesses, and positive and innovative approaches to community development challenges. The vision statements and goals, which form the foundation of this plan, were developed following identification and thorough review of Baytown's major assets and challenges and key planning issues facing the community through 2020. The community's assets and challenges were determined by citizens of Baytown through a Comprehensive Plan Steering Committee. In addition, during a 63 community forum March 15, 1999, citizens of Baytown were invited to participate in the identification of issues, improvement needs, and priorities prior to development of the community vision. STATUS OF THE PLAN The essence of the Comprehensive Plan was contained in the section of the report entitled, "The Plan". Reflecting its comprehensive nature and purpose, and the diverse concerns of our citizens, the Plan contains eight specific elements: 1. Land Use and Annexation 2. Community Appearance and Image 3. Transportation 4. Environmental Resources 5. Parks and Recreation 6. Housing 7. Utilities 8. Implementation These elements address the existing conditions, issues, goals, objectives and action plans for various facets of the community; and each element of the plan has a vision statement that is specific to the element followed by an update on the completed actions that occurred in 2003 and the projected action for the coming year. STATUS REPORT ON EACH ELEMENT LAND USE and ANNEXATION Land Use Vision Statement: To achieve a balanced and harmonious development pattern for Baytown that promotes the City's economic growth and reinvestment while preserving neighborhood integrity, environmental and aesthetic quality, and overall livability. Annexation Vision Statement: To anticipate and effectively manage the City's long -term population and physical growth in a forward- looking and fiscally responsible manner while balancing the needs of current residents and existing infrastructure investments. Staff proposal to LRPC ff-II Consider establishing special districts and overlay districts with associated development standards to protect and enhance the appearance and characteristics of unique areas, such as the original town site, major corridors, and the bayfront. COMPLETED. The City hired a Downtown Revitalization Coordinator to develop a plan to preserve and enhance the older areas of the City. A board has been created to develop a plan to accomplish the revitalization of Texas Avenue, West Main and Highway 146. PROJECTED ACTION. Develop a plan to serve as a guide for the redevelopment of Texas Avenue, West Main and Highway 146. 2. In accordance with Senate Bill 89, the City should prepare a 3 -year annexation plan to identify target areas, if any, for City- initiated annexation. COMPLETE. The Long Range Planning Commission along with city staff completed the North Main Street annexation plan. PROJECTED ACTION. The department will provide continued support and assistance in identifying areas and development plan for annexation. 3. Consider establishing planned development district regulations to increase compatibility, reduce negative impacts among land uses, and to ensure quality sustainable development. PROJECTED ACTION. Staff is amending Chapter 126 as it relates to PUD encouraging a more creative approach in the development of land by providing an alternative for more efficient use of land. COMMUNITY APPEARANCE and IMAGE. Community Appearance and Image Vision Statement: To enhance the image of Baytown by the use of external marketing strategies and internal policies and procedures. To encourage the beautification of our community to provide heightened quality of life for residents, the commercial/industrial sector, and visitors alike. 1. Establish Litter Abatement/Keep Baytown Beautiful program COMPLETE. The City established a Litter Abatement/Keep Baytown Beautiful program in October 2000 and this year marked the third consecutive year as a "Proud Community" in the Keep Texas Beautiful program The signature event for the Keep Baytown Beautiful program is Trash Off, which enlisted 1,109 volunteers from 94 different groups, stenciled 150 storm water inlets, recycled 15,250 pounds of scrap metal, collected 1,500 cubic yards of trash (50 dumpsters) and 1,920 tires. PROJECTED ACTION. Continue development of Keep Baytown Beautiful program activities and community support. 2. Continue property maintenance enforcement and support program COMPLETE. The City established property maintenance enforcement and support program Enforcement activities include the use of three staff enforcement officers who survey the city and responded to approximately 3,689 citizens' complaints about potential health hazards, prevention of rodent harborage, public nuisances, urban blight, junk vehicles, and illegal dumpsite issues. Approximately 3,629 complaints have been resolvedlabated, including 204 illegal dumpsites, 557 junk vehicles, and 5,358 abandoned tires. PROJECTED ACTION. Encourage development and expansion of enforcement and support activities for improved property maintenance. 3. Explore options such as the creation of an "Adopt -a- Street" program and the reestablishment of the Clean City Commission and seek to encourage local non -profit organizations to develop individual programs to assist in the efforts to clean-up and maintain our community. COMPLETE. Baytown Beautiful program include: (1) Adopt -A -Street program, which added one new adopted street of .8 Staff proposal to LRPC stiles for a total of 18 adopt -a -street locations for 15.8 miles; and (2) Texas Recycles Day with 231 households recycling 344 tires, 615 gallons of oil, 94 oil filters, 45 gallons of anti- freeze, 98 batteries, and 14,000 pounds of newspapers/magazines. 4. Continue to provide resources to effectively address litter abatement through the use of City workers, volunteer groups, and local service organizations. COMPLETE. Helping to organize and providing roll-offs for local fall neighborhood clean -ups like the West Baytown clean -up which collected over 150 cubic yards of trash (5 roll- offs) and 382 tires. Utilizing community service workers for clean -up of 16 miles of alleyways, 95 miles of streets, 8 miles of waterways, 77 mowing/property clean -ups, and 54 illegal dumpsite clean -ups; and contractors to clear /clean approximately 70 illegal dumpsites and 704 mowings (all figures in this paragraph through May 03). 5. Consider amending development regulations, as necessary, to require entry monuments at all major entrances of residential subdivisions, COMPLETED. Amended Chapter 118 of the Code of Ordinances, allowing signs to be placed on traffic islands denoting the entrance to a platted subdivision. 6. The City should manage the appearance and location of signs, particularly adjacent to major thoroughfares, collectors roadways and entrances to the City. COMPLETED. In the administration of the sign ordinance, City of Baytown staff patrols the thoroughfares and streets ensuring that all signs comply with the provisions of the sign ordinance and remove approximately 30 to 50 signs per day that are placed illegally. This activity prevents visual obstructions that create traffic hazards and unsightly clutter associated with unregulated signage. 65 TRANSPORTATION. Transportation Vision Statement: To maintain Baytown's strong regional transportation linkages, improve cross -town circulation, accommodate alternative means of transportation within the community, ensure safe neighborhood streets, and provide a high -quality transportation network that supports redevelopment objectives and encourages desired new development. 1. Aggressively upgrade city infrastructures (i.e., sidewalks, roads, signalization; synchronize traffic signals on all major thoroughfares, such as Garth Road and Main Street) to increase mobility throughout the City. PROJECTED ACTION. The City is accepting bids for the Garth Road Signalization Project. This improvement will go before Council for approval in July of this year. Begin preliminary engineering assessment and design of the fast two years of the Street Bond Program Rehabilitate: Ohio, from Oklahoma to Louisiana, Fleetwood, from Memorial to Felton, North Burnett, from Bumett to Rollingwood, Ashwood, from Fairwy to Mustang, McFarland, from Ward to Ivie Lee, Utah, from Missouri to West Main, South Pruett from West Main to West Texas, Tanglewood from North Holly to Robin, Country Club Drive, from West Baker to Country Club Entrance, Hardin Road, from Crosby Cedar Bayou to Massey- Thomkins, Amy, from Ward to Ivie Lee. 2. Acquire future rights -of -way, through dedication or other means, for the extension of collector and arterial roadways that are proposed for improvement on the Thoroughfare Plan. PROJECTED ACTION. The City has entered into an agreement with property owners to dedicate right -of -way for the extension of Baker Road from North Main to Crosby -Cedar Bayou Road. The deeds will be drafted and executed once the property is surveyed. The City has begun preliminary design and has received the final center -line alignment from PBS&I. PBS&J is also working on Phase I ESA. Staff proposal to LRPC FS'. The City has hired the surveyor to survey the proposed right-of-way. 3. Support short -term Transportation Program COMPLETED. Staff secured contracts with Pasadena Taxi, Red Top Taxicabs, and Baytown Taxi to provide non - emergency service to participants in the Senior and Disabled Citizens Taxi Program During the year, approximately 241 low- income participants utilized the limited transportation service. Staff accepted and implemented the Section 5310 Grant from the Texas Department of Transportation to provide services for the elderly and disabled to travel into Houston for medical appointments and demand response within town. An application was submitted to continue the Section 5310 Grant Program PROJECTED ACTION. The Community Development Division will continue to administer the Section 5310 Grant Program and the Senior and Disabled Citizens Taxi Program using funds from the Texas Department of Transportation and Community Development Block Grant. ENVIRONMENTAL RESOURCES. Environmental Resources Vision Statement: To be a community that values its unique environmental assets by promoting sound urban development practices and by providing the means for residents to access and enjoy active and passive recreation; the area's waterways, green spaces, and quiet places. 1. Oppose the TSP's application to the TNRCC for the development of an industrial non - hazardous solid waste landfill in Chambers County. COMPLETE. The lawsuit against the City has been dismissed. The City has obtained party status in the administrative proceedings before TCEQ. The Legislature passed HB2554 relating to the application of new requirements for commercial nonhazardous industrial solid waste landfill facilities to be adopted by the Texas Commission on Environmental Quality. Currently, further proceedings before the TCEQ are on hold because of the suit brought by a small group of Beach City residents. 2. Establish Texas Recycles Day. COMPLETE. The City established this year (2002) the First Annual Baytown Texas Recycles Day, held in conjunction with the Keep Texas Beautiful program Over 350 persons participated. A total of 323 tires, 163 automotive batteries, 250 gallons of oil, and 25 cubic yards of paper was collected and recycled. PROJECTED ACTION. Continue support and development of the annual Baytown Texas Recycles Day collection event. PARKS and RECREATION. Parks and Recreation Vision Statement: To provide a rich variety and quality of parklands and to continue toward the goal of providing a City-wide network of public spaces and trails that offer a respite from the urban environment and a framework for desired community development 1. Support efforts to obtain state and federal finding assistance for recreation and park projects and increase funds to develop and maintain existing projects and facilities. COMPLETE. The City has received the following state and federal funding for park improvements: Baytown Nature Center park improvement grant, Duke Hill Park Renovation - CDBG, Goose Creek Park trail and playground renovation - CDBG, Baytown Nature Center - US Fish and Wildlife Wetlands Enhancement Grant, US Fish and Wildlife Service - Web cam grant, Jenkins Park Trail Construction Project - TPWD Recreational Trail Grant, Baytown Nature Center - TPWD Recreational Trails Grant Application, Wayne Gray Sports Complex park improvement grant application, and the EPA - Gulf Guardian Award.. PROPOSED ACTION. Phase II of the ISTEA Trail linking Britton Park to Goose Creek Park is Staff proposal to LRPC scheduled for construction in late 2003. 2003. Cary Bayou Phase II - TPWD trails grant is scheduled for construction in late December 2003. Goose Creek Trail Phase IV - CMAQ program is in the planning stages, construction is expected in 2004. 2. Complete Phase III of the Goose Creek Greenbelt. Develop, fund, and implement Phase IV. Also, support the improvements needed to the Goose Creek Wetlands Education and Research Center, Baytown Nature Center, Roseland Park and the Gray Sports Complex renovations. COMPLETED. Additional funding for the Goose Creek Stream Phase III trail project linking Britton Park to Texas Avenue was secured. PROJECTED ACTION. The Goose Creek Phase III trail is scheduled for construction in late 2003. A consultant has been secured to provide plans and specification for the Goose Creek Stream Trail Phase IV. Funds to renovate the playground area and improve the trail at Goose Creek Park has been secured with CDBG funding. Continue to search for funding sources to expand the wetlands area and improve the facilities. Construct the new Entryway into the Nature Center from Bayway Drive. A consultant has been hired to design and build the entry road. Construction is expected to be complete in late 2003. Other projects completed in 2003, the Roseland Park Bulkhead renovation and trail project. Renovation of Travis Park will be completed in 2003. Renovation of Newcastle park playground will be completed in 2003. Renovation and construction of the Wayne Gray Sports Complex will begin in 2003. Kylie Duchie also won the 2003 Texas Recreation and Parks Society "Young Professional of the year" award. 3. Actively seek opportunities to partner with civic organizations, neighborhood associations, and other agencies and organizations to jointly acquire, develop and maintain parks and 67 recreation facilities. COMPLETED. The City worked in cooperation with the Lakewood Civic Association along with the school district in the improvements of Travis park playground. The improvements are scheduled to be completed by this summer. PROJECTED ACTION. Continue to seek opportunities to partner with civic organizations, neighborhood associations, and other agencies and organizations in the developing and maintenance of parks and recreational facilities. 4. Continue to develop the Baytown Nature Center, BNC — San Jacinto Point Recreation Area, and BNC — Myra C. Brown Wild Bird Sanctuary toward full development. PROJECTED ACTION. Continue to search for funding sources to expand the wetlands area and improve the facilities. Construct the new Entryway into the Nature Center from Bayway Drive. A consultant has been hived to design and build the entry road. Construction is expected to be complete in late 2003 HOUSING. Housing Vision Statement: To support future economic development and thus population and employment growth by ensuring an ample availability and supply of affordable housing and by providing for revitalization, renovation, and redevelopment to preserve and sustain quality, livable neighborhoods. 1. Develop an area -wide housing plan. COMPLETE. The 2000 Consolidated Plan was completed in August 2000 with the assistance of the Community Development Advisory Committee. The Housing Plan is included in the 2000 Consolidated Plan. The Department of Housing and Urban Development requires a Consolidated Plan to be prepared and submitted every five (5) years. The next one will be funded during fiscal year 2004 and completed within the same year. Staff proposal to LRPC 68 PROJECTED ACTION. Elements of the Housing Plan are updated annually in the Action Plan submitted to the Department of Housing and Urban Development. It includes the programs and funded amounts to address the City's housing and human service needs identified in the Housing Plan. 2. Develop new strategies for conserving and renovating existing housing stock. COMPLETE. During this year, CDBG funds were used to rehabilitate five (5) existing housing units and three (3) more will be completed shortly pursuant to the Owner- Occupied Housing Rehabilitation Program The newly created Basic Home Improvement Program provides up to $5,000 for repairs to median- income homeowners to make small, but costly repairs. Since it's inception last year, it has provided assistance to ten (10) households with six (6) more pending. The Homebuyers' Assistance Program is also funded by CDBG to assist fast -time buyers to purchase existing homes within the city limits and provides educational workshops. In the past year, thirty (30) homes were purchased and over 226 potential homebuyers attended nine (9) workshops held in English and Spanish. The workshops are free of charge and provide invaluable information on the home buying process and homeownership benefits. CDBG staff also administer the Single- Family Rental Housing Inspection Program for low to moderate - income families who reside in dilapidated rental units. Staff completed 29 inspections and worked with property owners to repair fifteen (15) rental houses this year.. PROJECTED ACTION. Staff has requested additional funding to continue the Owner - Occupied Housing Rehabilitation, Basic Home Improvement, Homebuyers' Assistance, and Single - Family Rental Housing Inspection Programs. 3. The City should ensure proper maintenance and upkeep of properties within the city through enactment and enforcement of codes and ordinances. COMPLETED. In March of 2002 City council adopted the `International Property Maintenance Code" to compliment the provisions of Chapter 26 "Urban Rehabilitation Standards" to establish minimum property maintenance standards. PROJECTED ACTION. Continue to enforce code to ensure proper upkeep and maintenance of properties. 4. Continue to condemn and demolish abandoned and uninhabitable structures. COMPLETED. During this year the Urban Rehabilitation Standard Review Board ordered 36 uninhabitable structures demolished. UTILITIES and INFRASTRUCTURE. Utilities and Infrastructure Vision Statement: To provide information for the orderly growth of the utility systems, which includes correcting existing drainage problems and proposed recommendations to allow for future development; water supply, treatment, storage and distribution; and wastewater collection and treatment. 1. Develop an action plan to provide an additional main distribution line to ensure adequate delivery capacity exists from the BAWA production facility. COMPLETE. A 5 -year Action plan has been completed which addresses the first phase of the BAWA distribution line. PROJECTED ACTION. There has been $7M identified to run another distribution line from the BAWA plant. BAWA will fund the project in two phases. The first phase will run from the plant, north on Thompson Rd. to Wallisville, east on Wallisville to Garth Rd. The second phase will run from Garth Rd., east on Wallisville to Sjolandey then south on Sjolander and connect to the water line on I -10. The first phase is currently in the 5 -year plan. 2. Continue existing program to repair, rehabilitate, replace or otherwise upgrade the existing facilities to furnish the required minimum system PROJECTED ACTION. The Engineering, Public Works and Planning Departments are creating a new program entitled Sewerline Repair and Replacement Program The goal is to test private residential lines to determine if they are in need of repair and/or replacement to reduce the inflow and infiltration of rainfall water into the sanitary sewer system Funds have been requested through the Community Development Block Grant to cover the cost of repairing or replacing the yard line for low to moderate - income homeowners. COMPLETE. The City hired a consultant to inspect all elevated storage tanks; no major deficiencies were noted in the report. 3. Formulate and adopt a comprehensive rehabilitation plan, including funding options, for all existing water and sewer service lines within the City. COMPLETED. Replaced water mains on Weaver Street in Lakewood Subdivision. Replaced 10,000 feet of main water line in Lantern Park. Rehabilitated hydro-static tank at Tri-City Beach Road Booster Pump Station Phase I Craigmont sewer rehabilitation completed. Start up of the Pinehurst sewer project will begin in July and is expected to be complete by November of 2003. PROJECTED ACTION. Rehabilitate James and West Main Streets elevated storage tanks. Replace water mains on Largo, Whiting Street and start replacing mains in the West Baytown area.; Loop 16" waterline at Garth Road and Highway 146. Start Phase I of West Baytown sewer rehabilitation. Rehabilitation of Texas Ave. and Gulf Coast lift stations. Missouri lift station upgrade, force main diversion and Huggins St. sewer diversion. Eva Maude sewer rehabilitation. Kings Bend sewer rehabilitation. Steinman lift station service area sewer rehabilitation. East District wastewater plant rehabilitation. capacities to these areas. 4. Acknowledge participation in the National Flood insurance program (NFIP) as administered by the Staff proposal to LRPC 69 Federal Insurance Administration under the direction of the Federal Emergency Management Agency (FEMA). COMPLETED. The City of Baytown is an active participant in the National Flood Insurance Program / Community Rating System (NFIP /CRS). Our current rating is 7. In order to maintain this rating staff performs many activities that are defined in the Community Rating System manual. Just a few of the activities include flood related literature mailed to approximately 18,000 addresses, flood hazard determination, and administration of the floodplain management ordinance. PROJECTED ACTION. Goals of the program include reducing the number of repetitively or substantially damaged structures and associated claims under the NFIP and requiring flood resistant development. IMPLEMENTATION. Vision Statement: To be a progressive community with a government that continues to focus on priorities and results, maintains a long -term perspective while dealing with today's challenges, and actively seeks residents' ideas and aspirations for Staff proposal to LRPC 70 enhancing their neighborhoods, facilities and services, and ultimately their quality of life. Revise existing ordinances and adopt new ordinances as necessary to implement the Baytown Comprehensive Plan Update. COMPLETE. Amended Chapter 118 to include Section 172 allowing signs to be located on traffic islands for platted subdivisions. Amended Chapter 126 Sections 188 and 486 of the Code of Ordinances requiring digital copies of plans and specifications of subdivision infrastructure to be implemented into the City's global information system, and to require a deposit along with benchmark data to be implemented into the City's global information system PROJECTED ACTION. Amend Chapter 126 to expand on Planned Unit Development standards and criteria to allow comprehensive planning and to provide flexibility in the application of certain regulation for planned developments. CITY OF BAYTOWN 2003 -04 BUDGET UNFUNDED SUPPLEMENTAL REQUESTS Div. Name Department Request Adopted 101 General Fund Planning Fire EMS Parks 520 Water & Sewer Fund Wastewater Collection Grant Consultant Replace 12 desks in the Fire Admin offices Non - Emergency Ambulance Transport Program Funding for Youth Sports Coaches and Parents (25,000) (24,200) (854,207) Training Program (16,250) New Nature Trails at the Baytown Nature Center (12,000) Electronic Marquee (27,500) Total General Fund (959,157) Television Inspection System $ (120,000) 2 1/2 Ton Utility Truck - Lease Payment 1 of 4 (16,961) Total Water & Sewer Fund $ (136,961) 71 CITY OF BAYTOWN 2003 -04 BUDGET UNFUNDED CAPITAL OUTLAY Adopted Division Description Base New 101 General Fund Fire & Admin Replace 12 desks in the Fire Admin offices $ (24,200) $ - Fire Prevention Purchase diagnostic scan tool (3,100) - Fire Operations Purchase Remote Security of all Station Bay Doors and Back (20,000) RIT NFPA Upgrades (54,000) - Purchase Equipment for all Frontline Trucks (ISO/NFPA Standards) (65,500) Replacement of High Angle Equipment (5,546) Purchase (2) 800 MHZ Trunked Mobile Radios (6,000) Purchase (2) VHF Radios (6,000) Purchase (24) Batteries for Portable Hand Held Radios (1,512) Purchase (6) Headsets (1,794) EMS (3) 12 -Lead EKG Monitor/Defibrillators (3 @ $16,000) - (48,000) (3) Ambulance Stretchers (3 @ $3,500) - (10,500) (3) Type 11, Class I Ambulances (3 @ $45,000) - (135,000) (3) Mobile Tmnking Radios (3 @ $2,500) - (7,500) (3) Handheld Trunking Radios (3 @ $2,500) - (7,500) Parks Median Nose Paver Projects (5,000) Park Signs Renovation Project (7,500) New Nature Trails at the Baytown Nature Center (12,000) Electronic Marquee (27,500) Total General Fund $ (200,152) $ (248,000) 520 Water & Sewer Fund Wastewater Collection 2 1/2 Ton Utility Truck - Lease Payment 1 of 4 $ $ (16,961) Television Inspection system (120,000) Total Water & Sewer Fund $ $ (136,961) 72 CITY OF BAYTOWN BUDGET SUMMARY COMPARISON Comparison of 2003 Budget to 2004 Adopted Budget Adopted Amount of Percent of 2007-03 2003 -04 line- (Dec.) ln� (Dec.) Governmental Fund Types: S 43,786,880 S 43,549,585 S (237,295) -0.54% General Fund Debt Service Fund 8,305,234 8,503,928 198,694 239% Hotel/Motel Tax Fund 731,844 813,0% 81,252 11.100/0 0.080/0 Total Total 52,823,958 52,866,609 42,651 Enterprise A M4 Tvoer Water & Sewer Fund 18,282,548 19,794,463 1,511,915 8.27% Sanitation Fund 3,038,352 21959,966 (78,386) -2.58% 86.49% Storm Water Utility Fund 128,691 240,000 111,309 7.20% Total 21,449,591 22,994,429 1,544,838 Central Services Fund Types: Garage Fund 1,255,297 1,253,320 (1,977) -0.16% Warehouse Operations Fund 185,254 195,019 9,765 5.270/6 0.540/6 Total 1440 551 1,448 339 7,788 Total All Fund Types $ 75,714 100 $ 77,309,377 $ 1,595,277 2.11% 1 1 .1 111 1 II CITY OF BAYTOWN BUDGET SUMMARY COMPARISON Consolidated Summary of Fund Balances Governmental Fund Types: General Fund Debt Service Fund Hotel/Motel Tax Fund Total Enterprise Fund Tunes: Water & Sewer Fund* Sanitation Fund* Storm Water Utility Fund Total Internal Service Fund Types: Garage Fund* Warehouse Operations Fund* Total Estimated Projected Fund Balance Adopted Adopted Fund Balance 10/01/03 Revenues Expenditures 09/30/04 $ 11,122,201 $ 41,715,974 $ 43,549,585 $ 9,288590 3,029,866 8,073,760 8,503,928 2,599,698 812,069 472,800 813,096 471,773 3,285,008 19,794,463 19,794,463 3,285,008 615,125 2,928,000 2,959,966 583,159 - 240,000 240,000 - 3,900,133 22,962,463 22,994,429 3,868,167 4,501 1,253,320 1253,320 4,501 Total All Fund Types $ 18,872,235 $ 74,673,336 $ 77,309,377 $ 16,236,194 * Working Capital for Proprietary Fund Types. 74 CITY OF BAYTOWN SUMMARY OF ALL FUND TYPES COMPARATIVE SCHEDULE OF BUDGETS FOR 2003 -04 Revenues Taxes Licenses & Permits Intergovernmental Charges for Services Fines & Forefeitures Miscellaneous Operating Transfers -in Total Revenues Governmental Proprietary Combined Fund Types Fund Types 2003.04 $ 41,208,680 $ 130,000 $ 41,338,680 857,996 - 857,996 149,884 861,414 1,011,298 1,659,900 22,964,319 24,624,219 1,704,681 313,024 2,017,705 595,487 112,500 707,987 4,085,906 29,545 4,115,451 50,262,534 24,410,802 74,673,336 Expenditures by Classification Personnel Services Supplies Maintenance Services Sundry Total Operating Capital Outlay Debt Requirements Transfers Out Contingency Total Expenditures Excess (Deficit) Revenues Over Expenditures 30,018,793 6,215,394 36,234,187 1,330,639 6,127,869 7,458,508 1,755,738 900,490 2,656,228 4,800,404 3,729,115 8,529,519 156,875 102,095 258,970 38,062,449 17,074,963 55,137,412 1,856,419 334,447 2,190,866 8,503,928 5,367,751 13,871,679 4,190,654 1,588,107 5,778,761 253,159 77,500 330,659 52,866,609 24,442,768 77,309,377 (2,604,075) (31,966) (2,636,041) Fund balance - Beginning* 14,964,136 3,908,099 18,872,235 Fund balance - Ending* $ 12,360,061 $ 3,876,133 $ 16,236,194 * Working Capital for Proprietary Fund Types. 75 CITY OF BAYTOWN SUMMARY OF GOVERNMENTAL FUND TYPES COMPARATIVE SCHEDULE OF BUDGETS FOR 2003 -04 Debt Service Hotel/Motel Combined General Fund Fund Fund 2003 -04 Revenues 29,951,339 - 67,454 30,018,793 Supplies Taxes $ 35,351,685 $ 5,410,995 $ 446,000 $ 41,208,680 Licenses & Permits 857,996 - - 857,996 Intergovernmental 149,884 - - 149,884 Charges for Services 1,653,700 - 6,200 1,659,900 Fines & Forfeitures 1,704,681 - - 1,704,681 Miscellaneous 504,887 70,000 20,600 595,487 Operating Transfers -in 1,493,141 2,592,765 - 4,085,906 Total Revenues 41,715,974 8,073,760 472,800 50,262,534 Expenditures by Classification Personnel Services 29,951,339 - 67,454 30,018,793 Supplies 1,312,954 - 17,685 1,330,639 Maintenance 1,750,838 - 4,900 1,755,738 Services 4,506,630 - 293,774 4,800,404 Sundry 156,225 - 650 156,875 Total Operating 37,677,986 - 384,463 38,062,449 Capital Outlay 1,796,419 - 60,000 1,856,419 Debt Requirements - 8,503,928 - 8,503,928 Transfers Out 3,872,021 - 318,633 4,190,654 Contingency 203,159 - 50,000 253,159 Total Expenditures 43,549,585 8,503,928 813,096 52,866,609 Excess (Deficit) Revenues Over Expenditures (1,833,611) (430,168) (340,296) (2,604,075) Fund Balance - Beginning 11,122,201 3,029,866 812,069 14,964,136 Fund Balance - Ending $ 9,288590 2,599,698 $ 471,773 $ 12,360,061 76 CITY OF BAYTOWN GOVERNMENTAL FUND EXPENDITURE DETAIL FOR FISCAL YEAR 2004 General Debt Service Hotel/Motel Combined Acct.# Account Description Fund Fund Fund Total 7100 Personnel Services 71002 Regular Wages $ 19,461,799 $ - $ - $ 19,461,799 71003 Part Time Wages 586,463 - - 586,463 71009 Overtime 1,006,108 - 59,116 1,065,224 . 71010 Election Worker 14,663 - - 14,663 71011 Extra Help/Temporary 50,760 - 50,760 71021 Health & Dental 2,543,844 - - 2,543,844 71022 TMRS 2,858,067 - 3,384 2,861,451 71023 FICA 1,581,619 - 3,592 1,585,211 71028 Workers Compensation 622,923 - 1,362 624,285 71041 Allowances 182,460 - - 182,460 71051 Merit & Across the Board 436,260 - 436,260 71081 Retired Employee Benefits 606,373 - - 606,373 Total Personnel Services 29,951,339 - 67,454 30,018,793 7200 Supplies 72001 Office 149,827 - - 149,827 72002 Postage 75,388 - 700 76,088 72004 Printing 43,201 - 1,425 44,626 72005 Animal Feed 8,663 - - 8,663 72006 Clothing Allowance 24,480 - - 24,480 72007 Wearing Apparel 160,040 - - 160,040 72008 Film Developing & Battery 1,952 - - 1,952 72016 Motor Vehicle 343,692 - - 343,692 72021 Minor Tools 61,669 - - 61,669 72026 Cleaning & Janitorial 49,782 - - 49,782 72031 Chemical 92,664 - - 92,664 72032 Medical 70,575 - - 70,575 72036 Identification 21,732 - - 21,732 72041 Educational 137,137 - 15,560 152,697 72045 Computer Software Supply 9,510 - - 9,510 72046 Botanical 5,292 - - 5,292 72056 Street Marking 46,000 - - 46,000 72061 Meeting Supplies 11,350 - - 11,350 Total Supplies 1,312,954 - 17,685 1,330,639 7300 Maintenance 73001 Land 39,254 - - 39,254 73011 Buildings 154,706 - 2,700 157,406 73012 Docks & Piers 2,350 - - 2,350 73013 Recreation Equipment 11,015 - - 11,015 73021 Filtration Plants 7,500 - - 7,500 73025 Streets Sidewalks & Curbs 139,388 - - 139,388 73026 Storm Drains 60,000 - - 60,000 73027 Heating & Cooling System 78,788 2,200 80,988 73028 Electrical Maintenance 29,249 - - 29,249 73039 Miscellaneous 7,500 - - 7,500 73041 Furniture & Fixtures 36,851 - - 36,851 73042 Machinery & Equipment 389,072 - - 389,072 73043 Motor Vehicles 553,050 - - 553,050 73044 Street Signs 33,000 - 33,000 77 CITY OF BAYTOWN GOVERNMENTAL FUND EXPENDITURE DETAIL FOR FISCAL YEAR 2004 General Debt Service Hotel/Motel Combined Acct.# Account Description Fund Fund Fund 'Dotal 73045 Radio & Testing Equipment $ 17,500 $ - $ - $ 17,500 73046 Books 46,65t - - 46,651 73048 Signal Systems 39,600 - - 39,600 73049 Barricades 9,400 - - 9,400 73053 Vehicle Repair- Collision 9,000 - - 9,000 73055 Maintenance On Computers 86,964 - - 86,964 Total Maintenance 1,750,838 - 4,900 1,755,738 7400 Services 74001 Communication 359,986 - - 359,986 74002 Electric Service 738,995 - 12,500 751,495 74003 Street Lighting 539,416 - - 539,416 74005 Natural Gas 68,722 - 2,300 71,022 74007 Twc Claims Paid 20,000 - - 20,000 74011 Hire Of Equipment 78,500 - 78,500 74012 tnsurance 8,238 - - 8,238 74021 Special Services 811,515 66,000 160,278 1,037,793 74022 Audits 41,115 - - 41,115 74023 Industrial Appraisal 28,000 - - 28,000 74026 Janitorial Services 59,041 - - 59,041 74029 Service Awards 31,200 - - 31,200 74031 Wrecker Service 2,500 - - 2,500 74036 Advertising 55,386 - 106,846 162,232 74041 Travel & Reimbursables 138,651 - - 138,651 74042 Education & Training 146,862 - - 146,862 74045 In -State Investigatv Trvl 5,076 - - 5,076 74047 Support Of Prisoners 65,500 - - 65,500 74051 Rents 508,711 - 4,850 513,561 74056 Vacant Lot Cleaning 95,350 - - 95,350 74058 Landfill Fees 49,935 - - 49,935 74061 Demolition Of Structures 33,728 - - 33,728 74071 Association Dues 54,616 - - 54,616 74082 Confidential 15,600 - - 15,600 74087 Miscellaneous - - 7,000 7,000 74088 Library - Halan 65,415 - - 65,415 74089 Library - Periodicals 34,000 - - 34,000 74123 Instructor Fees 1,000 - - 1,000 74210 General Liability Ins 30,243 - - 30,243 74220 Errors & Omissions 44,919 - - 44,919 74230 Law Enforcement Liability 42,904 - - 42,904 74240 Auto Liability 70,550 - - 70,550 74241 Auto Collision 27,405 - - 27,405 74242 Auto Catastrophic 2,322 - - 2,322 74271 Mobile Equipment 5,546 - - 5,546 74272 Real & Personal Property 54,321 - - 54,321 74277 Flood Insurance 17,324 - - 17,324 74280 Bonds 4,038 - - 4,038 74295 Deductibles 150,000 - 150,000 Total Services 4506,630 66,000 293,774 4,866,404 78 CITY OF BAYTOWN GOVERNMENTAL FUND EXPENDITURE DETAIL FOR FISCAL YEAR 2004 General Debt Service Hotel/Motel Combined Acct.# Account Description Fund Fund Fund Total 7500 Sundry Charges 75001 Contributions $ 2,448 $ - $ 650 $ 3,098 75051 Court Cost 17,845 - - 17,845 75061 Medical - Preemployment 29,035 - 29,035 75062 Medical - Promotions 4,500 - 4,500 75064 Medical Services 52,197 - - 52,197 77001 Texas State Guard 1,200 - - 1,200 77104 Cdbg Public Services 34,000 - - 34,000 77106 Little League Light Contr 15,000 - - 15,000 Total Sundry & Other 156,225 - 650 156,875 Total Operating 37,677,986 66,000 384,463 38,128,449 8000 Capital Only 80001 Furniture & Equip <$5000 18,696 - - 18,696 81011 Signs 10,000 - - 10,000 82011 Building & Improvements 27,000 - - 27,000 83025 Streets Sidewalks & Curbs 291,800 - - 291,800 83026 Storm Drains 90,000 - - 90,000 84042 Machinery & Equipment 213,494 - - 213,494 84043 Motor Vehicles 423,000 - - 423,000 84045 Radio & Testing Equipment 13,060 - - 13,060 84046 Books 85,545 - - 85,545 84052 Heavy Equipment 22,000 - - 22,000 84061 Other Equipment 22,845 - - 22,845 86011 Capital Lease Purchases 453,979 - - 453,979 85001 Construction - - 60,000 60,000 Total Capital Only 1,796,419 - 60,000 1,856,419 8900 Principal & Interest 89001 Bond Principal - 5,002,000 - 5,002,000 89011 Interest On Bonds - 3,422,928 - 3,422,928 89021 Fiscal Agent Fees - 13,000 - 13,000 Total Principal & Interest - 8,437,928 - 8,437,928 9000 Other Financing Uses 91201 To Municipal Ct Security 29,928 - - 29,928 91210 To Emergency Mgt - Trust 25,000 - - 25,000 91226 To Miscellaneuos Police 10,945 - - 10,945 91233 To LLEBG Fund 11,292 - - 11,292 91240 To Org Crime & Narc Task 69,183 - - 69,183 91291 To Emergency Management 181,694 - - 181,694 91298 To Wetland Research Ctr 40,000 - - 40,000 91351 To Capital Improvemnt Prg 1,250,000 - - 1,250,000 79 CITY OF BAYTOWN GOVERNMENTAL FUND EXPENDITURE DETAIL FOR FISCAL YEAR 2004 General Debt Service Hotel/Motel Combined Acct.# Account Description Fund Fund Fund Total 91401 91450 91520 91540 91552 99001 99002 80 To G O I S $ 1,358,481 $ $ 318,633 $ 1,677,114 To Sick Leave - General 550,000 550,000 To Water And Sewer Fund 29,545 29,545 To Bayland Island 184,779 184,779 To Warehouse Operations 131,174 - 131,174 Total Other Financing Uses 3,872,021 318,633 4,190,654 Contingencies 178,132 25,000 203,132 Unforseen/New Initiatives 25,027 25,000 50,027 Total Contingencies 203,159 50,000 253,159 TOTAL EXPENDITURES $ 43,549,585 $ 8,503,928 $ 813,096 $ 52,866,609 CTPY OF BAYTOWN GENERAL FUND 101 BUDGET SUMMARY BY FUND Actual Budget Estimated Adopted 2001 -02 2002-03 2002-03 2003.04 Revenues Taxes - Property $ 8,215,692 $ Taxes - Sales & Franchise 10,396,353 Industrial District Taxes 15,526,986 Total Taxes 34,139,031 8,580,058 S 8,542,498 $ 8,888,965 10,585,500 10,022,731 10,033,200 Licenses & Permits 813,660 544,856 813,969 857,996 Intergovernmental 176,402 157,400 193,564 149,884 Charges for Services 1,591,985 1,650,100 1,685,220 1,653,700 Fines & Forfeitures 1,904,526 1,578,200 1,750,762 1,704,681 Ksmilanoous 781,626 618,500 458,008 504,887 Transfers In 1 339 682 1.331.041 1,331,041 1,493,141 Total Revenues 40.746.912 40,640.054 40,965,684 41,715,974 Expenditures by Type Personnel Services 26,158,869 30,015,248 28,677,936 29,951,339 Supplies 1,158,818 1,422,895 1,249,266 1,312,954 Maintenance 1,744,974 1,746,249 1,760,490 1,750,838 Service 3,614,013 4,548,363 3,925,290 4,506,630 Sundry 226,762 111,180 116,499 106,025 Miscellaneous 69,4% 76.200 61,200 50,200 Total Operating 32,972,932 37,920,135 35,790,681 37,677,986 Capital Outlay 1,717,186 1,815,090 1,813,714 1,796,419 Transfers Out 3,922,727 3,891,655 3,801,318 3,872,021 Contingency 186,904 160,000 160,000 203,159 Total Expenditures 38,799,749 43,786,880 41,565,713 _ 43,549,585 Excess (Deficit) Revenues (her Expenditures Fund Balance - Beginning Fund Balance - Ending 1,947,163 (3,146,826) (600,029) (1,833,611) 9,775,067 l l 722 230 11,722,230 11,122,201_ $ 11,722,230 S 8,575,404 $ 11,122,201 $ 9,288,590 No. of Working Capital Days 110 71 98 78 Adopted Budget 21x13 -04 by Type Supplies 3 4% Services 10% Personnel Services 68% Miscellaneous 1% pital & Transfers 14% 81 CITY OF BAYTOWN ASSESSED VALUATION, ESTIMATED AD VALOREM COLLECTIONS & AD VALOREM TAX RATE DISTRIBUTION 2002 -03 Taxable Assessed Value at 06/22/2003 Estimated Growth: Subtract TIRZ increment Estimated Growth during TY 2003 Assessed Valuation for Fiscal Year 2003 -04 (estimated) Tax Rate per $100 Valuation Estimated Tax Levy ** Estimated Collections TOTAL FUNDS AVAILABLE Estimates $ 1,856,742,780 3.2% 59,415,769 1,916,158,549 0.73703 14,122,663 96.0% $ 13,557,756 TAX RATE PER $100 Adopted Actual Actual Adopted Allocation Rate Rate Rate of Rate Adopted Proposed Distribution 2001.02 2002 -03 2003-04 2003 -04 2003 -04 Operations and Maintenance 0.45700 0.45700 0.45700 62.01% $ 8,407,165 Interest and Sinking 0.28003 0.28003 0.28003 37.99% 5,150,591 Totals 0.73703 0.73703 0.73703 100% $ 13,557,756 ** Each year, the estimated tax levy may be different than the actual tax levy approved and adopted by the City Council. This difference is primarily due to delays in receiving the certified roll from the Harris County Appraisal District. Certified rolls are required to be submitted to the City by July 25th or as soon thereafter as practicable. The City traditionally receives the certified rolls in mid August. This delay hinders the City's ability to finalize budget estimates for ad valorem taxes in a timely manner. This year, 8.3% ($153,892,707) remains uncertified, of which $72,539,557 is under protest. The uncertified values are included in the total valuation for 2003. 1'3'? CITY OF BAYTOWN GENERAL DEBT SERVICE FUND 401 BUDGET SUMMARY BY FUND BEGINNING BALANCE Add: Current Ad Valorem Taxes Delinquent Ad Valorem Taxes Penalty and Interest Interest in Investments Transfer In from W &S Transfer In from General Fund Transfer In from CCPD LT Liab Transfer In from 14otel/Motel Actual Budget Estimated Adopted 2001 -02 2002-03 2002 -03 20113 -0a $ 2,072,058 $ 2,718,160 S 2,718,160 $ 3,029 '4,0 4,776,446 5,032,103 4,942,479 5,150,591 150,054 150,142 173,578 173,578 90,591 85,306 86,826 86,826 109,173 100,000 72,866 70,000 166,818 163,218 163,218 164,468 1,358,481 1,358,481 1,358,481 1,358,481 753,383 752,845 752,845 751,183 317,245 315,608 315,608 318,633 Total Revenues 7,722,191 7,957,703 7,865,901 8,073,760 FUNDS AVAILABLE FOR DEBT SERVICE 9,794,249 10,675,863 10,584,061 11,103,626 Deduct: Principal Payments 3,910,000 4,667,919 4,385,000 5,002,000 Interest Payments 2,803,843 3,558,315 3,090,565 3,422,928 Refiuding Contribution 345,490 - - - Paying Agent Fees 7,756 13,000 12,630 13,000 Arbitrage Calculation 9,000 66,000 66,000 66,000 Total Deductions 7,076,089 8,305,234 7,554,195 8,503,928 ENDING BALANCE $ 2,718,160 $ 2,370,629 $ 3,029,866 $ 2,599,698 Tax Rate Allocation Between Operating & Debt 37.99% 62.01% I■ Operations and Maintenance ■ Interest and Sinking 83 CITY OF BAYTOWN HOTEL/MOTEL FUND 232 BUDGET SUMMARY BY FUND Actual Budget Estimated Adopted 2001 -02 2002 -03 2002 -03 2003 -114 Revenues Hotel/Motel Occupancy Tax $ 458,297 $ 495,883 $ 445,486 $ 446,000 Participation Fees 5,%1 1,000 6,000 6,200 Interest Income 27,592 26,750 20,655 20,600 Sale of Merchandise 1,852 - - - Total Revenues 493,702 523,633 472,141 472,800 Expenditures Personnel Services 8,829 39,070 28,274 67,454 Supplies 10,395 12,292 10,904 17,685 Maintenance 842 4,900 3,990 4,900 Services 118,390 281,324 173,788 293,774 Sundry. 340 650 650 650 Total Operating 138,796 338,236 217,606 384,463 Capital Outlay 4,250 53,000 - 60,000 Transfers Out - Deb( 317,245 315,608 315,608 318,633 Comingency/Unforseen/New Initiatives - 25,0100 25,000 50,000 Total Expenditures 460,291 731,844 558,214 813,096 Excess (Deficit) Revenues Over Expenditures 33,411 (208,211) (86,073) (340,296) Fund Balance - Beginning 864,731 898,142 898,142 812,069 Fund Balance - Ending $ _898,142 $ 689,931 $ 812,069 $ 471,773 Hotel Motel Tax Fund Expenditures by Function Arts 1.5% A'omotiou:d A De 49.6% 45.8% 49.6% Hiamcel 3.1% 84 CITY OF BAYTOWN SUMMARY OF PROPRIETARY FUND TYPES COMPARATIVE SCHEDULE OF BUDGETS FOR 2003 -04 Warehouse Water & Sanitation Storm Water Operations Combined Sewer Fund Fund Utility Fund Garage Fund Fund 2003 -04 Revenues Taxes $ - $ 130,000 $ $ $ $ 130,000 Intergovernmental 861,414 - 861,414 Charges for Services 18,530,480 2,752,000 240,000 1,16,820 195,019 22,964,319 Fines & Forfeitures 313,024 - - - - 313,024 Miscellaneous 60,000 46,000 6,500 112,500 Operating Transfers -in 29,545 - - - - 29,545 Total Revenues 19,794,463 2,928,000 240,000 1,253,320 195,019 24,410,802 Expenditures by Classirication Personnel Services 5,024,902 524,688 58,718 428,447 178,639 6,215,394 Supplies 5,381,985 44,700 7,680 686,279 7,225 6,127,869 Maintenance 740,690 145,600 - 8,700 5,500 900,490 Services 1,573,770 2,011,641 75,000 65,049 3,655 3,729,115 Sundry 100,000 2,095 - - - 102,095 Total Operating 12,821,347 2,728,724 141,398 1,188,475 195,019 17,074,963 Capital Outlay 285,905 48,542 - - - 334,447 Debt Requirements 5,367,751 - - - - 5,367,751 Transfers Out 1,269,460 155,200 98,602 64,845 - 1588,107 Contingency 50,000 27,500 - - - 77,500 Total Expenditures 19,794,463 2,959,966 240,000 1,253,320 195,019 24,442,768 Excess (Deficit) Revenues Over Expenditures - (31,966) - - - (31,966) Working Capital- Beginning 3,285,008 615,125 4,501 3,465 3,908,099 Working Capital - Ending $ 3,285,008 $ 583,159 $ $ 4,501 $ 3,465 $ 3,876,133 85 CITY OF BAYTOWN PROPRIETARY FUND EXPENDITURE DETAIL FOR FISCAL YEAR 2004 Water & Sewer Sanitation Storm Water Garage Warehouse Op. Combined Acct# Account Description Fund Fund Fund Fund Fund Total 7100 Personnel Services 71002 Regular Wages $ 3,186,587 $ 328,918 S 41,456 S 296,137 $ 115,222 $ 3,968,320 71003 Part Time Wages 9,660 - - - 9,660 71009 Overtime 317,487 41,993 7,829 1,575 368,884 71011 Extra Helpffemporary 38,210 - - - 38,210 71021 Health & Dental 535,790 54,626 7,277 34,857 25,889 658,439 71022 TMRS 487,083 51,334 5,738 42,816 16,477 603,448 71023 FICA 260,639 27,489 3,171 23,096 8,814 323,209 71028 Workers Compensation 110,265 12,006 1,076 11,504 7,968 142,819 71041 Allowances 15,300 - - 5,400 - 20,700 71051 Merit & Across the Board 63,881 8,322 6,808 2,694 81,705 Total Personnel Services 5,024,902 524,688 58,718 428,447 178,639 6,215,394 7200 Supplies 72001 Office 10,458 - - 1,800 900 13,158 72002 Postage 56,074 - 56,074 72004 Printing 12,000 - - - 12,000 72007 Wearing Apparel 34,445 4,600 3,500 1,500 44,045 72016 Motor Vehicle 75,554 39,000 2,000 3,000 119,554 72017 Parts Purchased For Resale - - 250,000 - 250,000 72018 Fuel Purchased For Resale 418,579 418,579 72019 Supplies Purchased For Resale - - 7,000 - 7,000 72021 Minor Tools 26,125 900 - 2,500 1,750 31,275 72026 Cleaning & Janitorial 2,500 - - 700 - 3,200 72031 Chemical 223,200 200 - - 223,400 '72032 Medical 300 - - 200 75 575 72041 Educational - 7,680 - - 7,680 72052 Treated Water 4,941,329 - - 4,941,329 Total Supplies 5,381,985 44,700 7,680 686,279 7,225 6_,127,8.6.9 7300 Maintenance 73001 Land 4,000 500 - - - 4,500 73011 Buildings 5,400 - - 2,000 3,50 0 10,900 73022 Sanitary Sewers 37,520 - - - - 37,520 73023 Water Distribution System 60,000 - - - - 60,000 73024 Reservoirs & Wells 5,000 - - - - 5,000 73025 Streets Sidewalks & Curbs 11,000 - - - - 11,000 73027 Heating & Cooling System 7,500 - - 500 - 8,000 73041 Furniture & Fixtures 5,070 - - - - 5,070 73042 Machinery & Equipment 228,500 100 - 4,000 - 232,600 73043 Motor Vehicles 248,200 145,000 - 2,200 2,000 397,400 73047 Meters & Settings 128,500 - - 128,500 Total Maintenance 740,690 145,600 8,700 5,500 900,490 7400 Services 74001 Communication 10,228 - - - 530 10,758 74002 Electric Service 981,131 - - - - 981,131 74005 Natural Gas 300 - - - - 300 74011 Hire Of Equipment 11,220 - - - - 11,220 74020 Outside Contracts - - - 55,000 - 55,000 74021 Special Services 233,938 - 75,000 1,200 - 310,138 74022 Audits 20,901 - - - 20,901 74026 Janitorial Services 2,700 - - - 2,700 74034 Household Garbage Contract - 1,829,538 - - 1,829,538 74036 Advertising 2,500 - - 2,500 0. CITY OF BAYTOWN PROPRIETARY FUND EXPENDITURE DETAIL FOR FISCAL YEAR 2004 Water & Sewer Sanitation Storm Water Garage Warehouse Op. Combined Acct# Account Description Fund Fund Fund Fund Fund Total 74040 Recycling Services 74041 Travel & Reimbursables 74042 Education & Training 74050 Disposal Services 74051 Rents 74071 Association Dues 74210 General Liability Insurance 74220 Errors & Omissions 74240 Auto Liability 74241 Auto Collision 74242 Auto Catastrophic 74271 Mobile Equipment 74272 Real & Personal Property 74277 Flood Insurance 74280 Bonds 12,277 Total Services 7500 Sundry Charges 75088 Bad Debt - Cutoff Accounts 2,694 Total Sundry & Other Total Operating 8000 Capital Outlay 83023 Water Distribution System 83029 Sewer Connections 83035 Meters & Connections 84042 Machinery & Equipment 86011 Capital Lease Purchases - 3,000 Total Capital Outlay 9000 Other Financing Uses 91101 To General Fund 91401 ToGOIS 91522 ToWWIS 91521 To Sick Leave -Water & Sewer 91501 To Sick Leave -Solid Waste 91551 To Sick Leave - Garage 91552 To Warehouse Operations 12,277 Total Other Financing Uses 9900 Contingencies 99001 Contingencies Total Contingencies $ - $ 74,880 $ - $ - $ - $ 74,880 7,247 - - 500 808 8,555 19,865 550 - 3,000 1,085 24,500 - 94,900 - - - 94,900 190,800 - - - 6,000 190,800 2,109 186 - - 2,295 12,277 1,864 694 130 14,965 18,234 2,694 1,002 188 22,118 18,667 2,459 2,086 - 23,212 7,474 969 798 - 9,241 614 113 99 - 826 2,014 988 - - 3,002 20,551 - 670 914 22,135 12,500 - 63,845 - - 12,500 1,000 - - - - 1,000 1.573,770 2,011,641 75,000 65,049 3,655 3,729,115 100,000 2,095 102,095 100,000 2,095 - - - 102,095 12,821,347 2,728,724 141,398 1,188,475 195,019 17,074,963 175,000 - - - - 175,000 6,000 - - - - 6,000 40,000 - - - - 40,000 50,000 - - - - 50,000 14,905 48,542 - - - 63,447 285,905 48,542 - - - 334,447 1,033,841 147,200 98,602 - - 1,279,643 164,468 - - - - 164,468 5,367,751 - - - 5,367,751 71,151 - - - - 71,151 - 8,000 - - - 8,000 - - 1,000 - 1,000 - - - 63,845 - 63,845 6.637.211 155.200 98.602 64.845 - 6,955,858 50,000 27,500 77,500 50,000 27,500 77,500 TOTAL EXPENDITURES $ 19,794,463 $ 2,959,966 $ 240,000 $ 1,253,320 $ 195,019 $ 24,442,768 81t1 i I M CITY OF BAYTOWN WATER & SEWER FUND 520 BUDGET SUMMARY BY FUND Actual Budget Estimated Adopted 2001 -02 2002 -03 2002 -03 2003-04 Revenues 4,462,644 4,798,537 4,532,414 5,024,902 Intergovernmental $ 781,202 $ 834,866 $ 819,521 $ 861,414 Operating Revenues 16,310,321 17,087,017 16,556,312 18,530,480 NonoperatingRevenues 349,761 276,120 506,438 313,024 Miscellaneous 86,976 55,000 61,000 60,000 Operating Transfers In 29,545 29,545 29,545 29,545 Total Revenues 17,557,805 18,282,548 17,972,816 19,794,463 Expenditures by Type: Personnel Services 4,462,644 4,798,537 4,532,414 5,024,902 Supplies 4,990,629 5,345,539 5,057,316 5,381,985 Maintenance 784,272 646,450 720,439 740,690 Services 1,593,140 1,662,514 1,437,256 1,573,770 Sundry 165,472 100,000 100,000 100,000 Total Operating 11,996,157 12,553,040 11,847,425 12,821,347 Capital Outlay 397,553 444,119 364,901 285,905 Debt Requirements 2,997,122 3,983,330 3,983,330 5,367,751 Transfers Out 1,241,344 1,252,059 1,252,059 1,269,460 Contingency - 50,000 - 50,000 Total Expenditures 16,632,176 18,282,548 17,447,715 19,794,463 Excess (Deficit) Revenues Over Expenditures 925,629 525,101 Working Capital - Beginning 2,759,907 2,759,907 2,759,907 3,285,008 Working Capital - Ending $ 3,685,536 $ 2,759,907 $ 3,285,008 $ 3,285,008 81 55 69 61 Adopted Budget 2003 -04 by Expenditure Type operating Capital Outlay 40% 1% Debt Requirements Personnel Services 27% 25% Transfers Out & Other 7% i �c CITY OF BAYTOWN WATER & SEWER FUND 520 BUDGET SUMMARY BY FUND Actual Budget Estimated Adopted 2001 -02 2002 -03 2002 -03 2003.04 Kevenues 4,462,644 4,798,537 4532,414 5,024,902 Intergovernmental $ 781,202 $ 834,866 $ 819,521 $ 861,414 Operating Revenues 16,310,321 17,087,017 16,556,312 18,530,480 Non - operating Revenues 349,761 276,120 506,438 313,024 Miscellaneous 87,643 55,000 61,000 60,000 Operating Transfers In 29,545 29,545 29,545 29,545 Total Revenues 17,558,472 18,282548 17,972,816 19,794,463 Expenditures by Type: Personnel Services 4,462,644 4,798,537 4532,414 5,024,902 Supplies 4,990,629 5,345,539 5,057,316 5,381,985 Maintenance 784,272 646,450 720,439 740,690 Services 1,593,140 1,662,514 1,437,256 1573,770 Sundry 165,472 100,000 100,000 100,000 TotalOoeratine 11.996.157 12. 553 -040 11.847.425 12.1121447 Capital Outlay 397,553 444,119 364,901 285,905 Debt Requirements 2,997,122 3,983,330 3,983,330 5,367,751 Transfers Out 1,241,344 1,252,059 1,252,059 1,269,460 Contingency - 50,000 - 50,000 Total Expenditures 16,632,176 18,282,548 17,447,715 19,794,463 Excess (Deficit) Revenues Over Expenditures 926,296 525,101 Working Capital - Beginning 2,759,907 3,686,203 3,686,203 4,211,304 Working Capital - Ending $ 3,686,203 $ 3,686,203 $ 4,211,304 $ 4,211,304 81 74 88 78 Adopted Budget 2003 -04 by Expenditure Type Operating Capital Outlay 40% 1% Debt Requirements 27 ➢o Personnel Services 25�, Transfers Out & Other 7% REVISED 2/18/2004 s� r. CITY OF BAYTOWN SANITATION FUND 500 BUDGET SUMMARY BY FUND L Actual Budget Estimated Adopted 2001 -02 2002 -03 2002 -03 2003 -04 Revenues Solid Waste Franchise Fees $ 135,064 $ 135,000 $ 105,694 $ 130,000 Solid Waste Collections 2,671,889 2,677,000 2,751,960 2,752,000 Recycling Revenue 51,626 45,000 38,460 38,500 Garbage Bags 97,377 97,000 59,883 - Interest in Investments 7,359 5,500 6,500 6,500 Miscellaneous 2,173 1,000 - 1,000 Total Revenues 2,965,488 2,960,500 2,962,497 2,928,000 Expenditures Personnel Services 504,487 553,334 552,606 524,688 Supplies 120,463 132,500 88,951 44,700 Maintenance 141,493 152,000 113,162 145,600 Services 1,835,014 1,879,787 1,877,487 2,011,641 Sundry 149,475 - 16,392 2,095 Total Operating 2,750,932 2,717,621 2,648,598 2,728,724 Capital Outlay 75,491 138,031 48,542 48,542 Transfers Out 161,882 155,200 155,200 155,200 Contingency - 27,500 - 27,500 Total Expenditures 2,988,305 3,038,352 2,852,340 2,959,966 Excess (Deficit) Revenues Over Expenditures Working Capital - Beginning Working Capital - Ending No. of Working Capital Days Expenditures by Program Solid Waste Operations Residential Recycling Total (22,817) (77,852) 110,157 (31,966) 544,118 521,301 521,301 631,458 $ 521,301 $ 443,449 $ 631,458 $ 599,492 63 53 81 74 Adopted Budget 2003 -04 Capital & Transfers Personnel Services 896 a,18% Operations 6% Services 68% $ 2,779,855 $ 2,855,242 $ 2,664,287 $ 2,768,212 208,450 183,110 188,053 191,754 $ 2,988,305 $ 3,038,352 $ 2,852,340 $ 2,959,966 a1�81�� 9 i CITY OF BAYTOWN SANITATION FUND 500 BUDGET SUMMARY BY FUND Actual Budget Estimated Adopted 2001 -02 2002 -03 2002 -03 2003 -04 Revenues 504,487 553,334 552,606 524,688 Solid Waste Franchise Fees $ 135,064 $ 135,000 $ 105,694 $ 130,000 Solid Waste Collections 2,656,549 2,677,000 2,751,960 2,752,000 Recycling Revenue 51,626 45,000 38,460 38,500 Garbage Bags 97,377 97,000 59,883 - Interest in Investments 7,359 5,500 6,500 6,500 Miscellaneous 1,180 1,000 - 1,000 Total Revenues 2,949,155 2,960,500 2,962,497 2,928,000 Expenditures Personnel Services 504,487 553,334 552,606 524,688 Supplies 120,463 132,500 88,951 44,700 Maintenance 141,493 152,000 113,162 145,600 Services 1,835,014 1,879,787 1,877,487 2,011,641 Sundry 149,475 - 16,392 2,095 Total Operating 2,750,932 2,717,621 2,648,598 2,728,724 Capital Outlay 75,491 138,031 48,542 48,542 Transfers Out 161,882 155,200 155,200 155,200 Contingency - 27,500 - 27,500 Total Expenditures 2,988,305 3,038,352 2,852,340 2,959,966 Excess (Deficit) Revenues Over Expenditures Working Capital - Beginning Working Capital - Ending No. of Working Capital Days (39,150) (77,852) 110,157 (31,966) 544,118 504,968 504,968 615,125 $ 504,968 $ 427,116 $ 615,125 $ 583,159 61 51 79 72 Adopted Budget 2003 -04 Capital & Transfers Personnel Services 8% IS% a, Operations 6% Services 68% Expenditures by Program Solid Waste Operations $ 2,779,855 $ 2,855,242 $ 2,664,287 $ 2,768,212 Residential Recycling 208,450 183,110 188,053 191,754 Total $ 2,988,305 $ 3,038,352 $ 2,852,340 $ 2,959,966 89 E CITY OF BAYTOWN STORM WATER UTILITY FUND 505 BUDGET SUMMARY BY FUND Actual Budgct Estimated Adopted 2001 -02 2002 -03 20112 -113 2003.04 Revenues Transfer In - General Fund $ $ 128,691 $ 98,602 $ Storm Drainage Fee - - 240,000 Total Revenues 128,691 98,602 240,000 Expenditures Personnel Services 22,691 10,112 58,718 Supplies 8,400 5,655 7,680 Services 75,000 60,235 75,000 Total Operating 106,091 76,002 141,398 Capital Outlay 22,600 22,600 - Transfer to General Fund - - 98,602 Total Expenditures 128,691 98,602 240,000 Excess (Deficit) Revenues Over Expenditures - - - Working Capital - Beginning Working Capital - Ending $ $ $ $ all CITY OF BAYTOWN GARAGE FUND 550 BUDGET SUMMARY BY FUND Revenues Departmental Billings - Fuel Departmental Billings - Repairs State Fuel Tax Refund GCCISD - Fuel Sale of City Property Total Revenues Expenditures Personnel Services Supplies Maintenance Services Total Operating Capital Outlay Transfers Out Actual Budget Estimated Adopted 2001 -02 2002-03 2002 -03 2003-04 $ 340,955 S 427,700 S 454,053 S 469,119 764,588 760,520 694,621 696,201 7,945 7,000 6,500 6,500 67,665 70,000 79,400 79,000 - 2 500 - 2,500 1 181 153 1267 720 1,234,574 1,253,320 377,562 420,203 405,790 428,447 624,848 687,900 681,750 686,279 10,810 9,300 7,900 8,700 44,866 65,049 64,793 65,049 1058 086 1,182,452 1,160,233 1,188,475 - 8,000 7,995 - 75,819 64.845 64,845 64,845 Total Expenditures 1,133,905 1 255 297 1,2331073 1,253,320 Excess (DcNcit) Revenues Over Expenditures 47,248 12,423 1,501 Working Capital - Beginning (44,248) 3,000 3,000 4.501 Working Capital - Ending S 3,000 $ 15,423 S 4,501 S 4.501 Adopted Budget 2003 -04 Illipma & 5% Operations 61% SefVleeS 34% 91 CITY OF BAYTOWN WAREHOUSE OPERATIONS FUND 552 BUDGET SUAVKARY BY FUND Actual Budget Estimated Adopted 2001 -02 2002 -03 2002 -03 2003 -04 Revenues Departmental Billings - MSC $ 116,340 $ 116,340 $ 116,340 $ 131,174 Departmental Billings - Garage 63,845 63,845 63,845 63,845 Total Revenues 180,185 180,185 180,185 195,019 Expenditures Personnel Services Supplies Maintenance Services Sundry 158,417 164,614 6,325 9,335 1,823 8,000 1,809 3,305 165,914 178,639 5,775 7,225 5,500 5,500 2,899 3,655 349 - Total Operating 168,723 185,254 180,088 195,019 Total Expenditures 168,723 185,254 180,088 195,019 Excess (Deficit) Revenues Over Expenditures 11,462 (5,069) 97 Working Capital - Beginning (8,094) 3,368 3,368 3,465 Working Capital - Ending $ 3,368 $ (1,701) $ 3,465 $ 3,465 Adopted Budget 2003 -04 -Operations 8% Personnel Services 92°/ I 92 CITY OF BAYTOWN ORGANIZATION CHART GENERAL FUND Citizens City Council City Manager ' Legal I Fire Assistun[Ciry Manager Assistant City I I Police Manager City Clerk & I u Engineering Municipal Court I' Emergency Medical I I I""� ' Parks & Recreation Services Finance I �J Plamringand I' Development Services Human Resources I I' Public Works IA Administration Information Technology u Streets &Drainage SeTVIM (ITS) I' Lihriry 1 U Traffic Control Public Health Public Safety Communications 91 CITY OF BAYTOWN GENERAL FUND 101 BUDGET SUMMARY BY FUND Actual Budget Estimated Adopted 2001 -02 2002 -03 2002 -03 2003 -04 Revenues Taxes - Property S 8,215,692 $ 8,580,058 S 8,542,498 S 8,888,965 Taxes - Sales & Franchise 10,396,353 10,585,500 10,022,731 10,033,200 Industrial District Taxes 15,526,986 15,594,399 16,167,891 16,429,520 Total Taxes 34,139,031 34,759,957 34,733,120 35,351,685 Licenses & Permits 813,660 544,856 813,969 857,996 Intergovernmental 176,402 157,400 193,564 149,884 Charges for Services 1,591,985 1,650,100 1,685,220 1,653,700 Fines & Forfeitures 1,904,526 1,578,200 1,750,762 1,704,681 Miscellaneous 781,626 618,500 458,008 504,887 Transfers In 1,339,682 1,331,041 1,331,041 1,493,141 Total Revenues 40,746,912 40,640,054 40,965,684 41,715,974 Expenditures by Type Personnel Services 26,158,869 30,015,248 28,677,936 29,951,339 Supplies 1,158,818 1,422,895 1,249,266 1,312,954 Maintenance 1,744,974 1,746,249 1,760,490 1,750,838 Services 3,614,013 4,548,363 3,925,290 4,506,630 Sundry 226,762 111,180 116,499 106,025 Miscellaneous 69,496 76,200 61,200 50,200 Total Operating 32,972,932 37,920,135 35,790,681 37,677,986 Capital Outlay 1,717,186 1,815,090 1,813,714 1,796,419 Transfers Out 3,922,727 3,891,655 3,801,318 3,872,021 Contingency 186,904 160,000 160,000 203,159 Total Expenditures 38,799,749 43,786,880 41,565,713 43,549,585 Excess (Deficit) Revenues Over Expenditures 1,947,163 (3,146,826) (600,029) (1,833,611) Fund Balance - Beginning 9,775,067 11,722,230 11,722,230 11,122,201 Fund Balance- Ending $ 11,722,230 $ 8,575,404 $ 11,122,201 $ 9,288,590 No. of Working Capital Days 110 71 98 78 Adopted Budget 2003 -04 by Type Supplies 3% Maintenance 4% Services Pcnunncl ScT, 10% 68°x° - - - Miscellaneous 1% apical & Transfers 14% 94 CITY OF BAYTOWN GENERAL FUND 101 BUDGET SUMMARY BY FUND Actual Budget Estimated Adopted 2001 -02 2002-03 2002 -03 2003-04 Revenues Taxes - Property $ 8,215,692 $ 8,580,058 $ 8,542,498 $ 8,888,965 Taxes - Sales & Franchise 10,396,353 10,585,500 10,022,731 10,033,200 Industrial District Taxes 15,526,986 15 594,399 16,167,891 16,429,520 Total Taxes 34,139,031 34,759,957 34,733,120 35,351,685 Licenses & Permits 813,660 544,856 813,969 857,996 Intergovernmental 176,402 157,400 193,564 149,884 Charges for Services 1,591,985 1,650,100 1,685,220 1,653,700 Fines & Forfeitures 1,904,526 1,578,200 1,750,762 1,704,681 Miscellaneous 781,626 618,500 458,008 504,887 Transfers In 1,339,682 1,331,041 1,331,041 1,493,141 Total Revenues 40,746,912 40,640,054 40,965,684 41,715,974 Expenditures by Function General Government 7,823,405 9,436,334 8,509,755 9,102,214 Public Safety 17,566,757 20,074,492 19,454,594 20,494,889 Public Works 3,127,212 3,449,257 3,178,751 3,240,467 Health & Welfare 667,145 816,448 715,036 806,397 Culture & Leisure 4,096,811 4,420,693 4,217,169 4,358,526 Capital 1,717,186 1,815,090 1,813,714 1,796,419 Transfers Out 3,801,233 3,774,566 3,676,694 3,750,673 Total Expenditures 38,799,749 43,786,880 41,565,713 43,549,585 Excess (Deficit) Revenues Over Expenditures 1,947,163 (3,146,826) (600,029) (1,833,611) Fund Balance - Beginning 9,775,067 11,722,230 11,722,230 11,122,201 FundBalance - Ending $ 11,722,230 $ 8,575,404 $ 11,122,201 $ 9,288,590 No. of Working Capital Days 110 71 98 78 Adopted Budget 2013 -e4 by Function Public Safely 549% Public Works 9% blcelth & Welfvc 2% Gawrsl Government C-t tU= & Lcinne 24% 11% a, 1) 6 CITY OF BAYTOWN GENERAL FUND REVENUE SUMMARY Actual Budget Estimated Adopted Revenue 2001 -02 2002 -03 2002 -03 2003 -04 Property Taxes $ 8,215,692 $ 8,580,058 S 8,542,498 $ 8,888,965 Sales & Use Taxes 7,063,595 7,352,300 7,010,205 7,010,600 Franchise Tax 3,332,758 3,233,200 3,012,526 3,022,600 Industrial District 15,526,986 15,594,399 16,167,891 16,429,520 Licenses & Permits 813,660 544,856 813,969 857,996 Intergovernmental 176,402 157,400 193,564 149,884 Charges For Services 1,542,862 1,590,800 1,601,880 1,583,600 Cultural & Recreational 49,123 59,300 83,340 70,100 Fines & Forfeitures 1,904,526 1,578,200 1,750,762 1,704,681 Miscellaneous 781,626 618,500 458,008 504,887 Transfers 1,339,682 1 331 041 1,331,041 1,493,141 TOTAL REVENUES $ 40,746,912 $ 40,640,054 $ 40,965,684 $ 41,715,974 ■ Sales & Use T 1 ■1 Adopted Budget 2003 -04 Revenues ❑ Franchise Tax 7% ❑ Industrial wiict D% trio 15% CITY OF BAYTOWN GENERAL FUND REVENUE DETAIL Actual Budget Estimated Adopted Acct# Revenue 2001 -02 2002 -03 2002.03 2003 -04 Property Taxes 41101 Current $ 7,794,823 $ 8,213,758 $ 8,064,986 $ 8,407,165 41102 Prior Year 256,662 222,000 311,309 314,000 41103 Penalty & Interest 151,442 142,000 161,429 163,000 41104 Bankruptcy Interest 11,015 1,400 3,874 3,900 41106 Tax Certificates 1,750 900 900 900 Multi- Family Dwelling Total Property Tax 8,215,692 8,580,058 8,542,498 8,888,965 Sales & Use Taxes 92,000 95,072 96,000 42007 41201 Sales 6,973,738 7,261,000 6,922,645 6,923,000 41202 Mixed Drink 72,227 72,300 69,757 69,800 41203 Bingo 17,630 19,000 17,803 17,800 Health Total Sales & Use Tax 7,063,595 7,352,300 7,010,205 7,010,600 Franchise Tax 15,218 15,800 11,755 12,000 41301 H.L. & P. 2,292,217 2,290,000 2,017,918 2,044,000 41302 Entex 349,807 297,000 255,851 256,000 41303 General Telephone 418,937 411,700 409,627 409,600 41304 Time Warner Cablevision (TCI) 271,797 227,000 313,295 313,000 41305 Classic (Star) Cablevision - 7,500 15,835 - Intergovernmental Total Franchise Tax 3,332,758 3,233,200 3,012,526 3,022,600 Industrial District 15,526,986 15,594,399 16,167,891 16,429,520 TOTAL TAXES 34,139,031 34,759,957 34,733,120 35,351,685 Licenses & Permits 42001 Building 369,694 221,356 419,982 420,000 42002 Plumbing 68,654 62,000 67,482 67,000 42003 Mech & Air Cond 45,235 35,000 49,602 44,000 42004 Housemoving 500 400 1,300 1,300 42005 Multi- Family Dwelling 8,844 9,100 8,541 9,000 42006 Electrical 108,197 92,000 95,072 96,000 42007 Demolition 1,770 1,400 1,410 1,400 42008 Mobile Homes 6,119 5,100 4,205 4,200 42009 Sign Operating 68,376 22,000 21,720 75,800 42021 Health 34,208 33,400 75,277 75,300 42031 Alcoholic Beverage 15,218 15,800 11,755 12,000 42032 Taxi Cab 750 800 1,025 1,500 42036 Waste Collection Permit 140 400 100 100 42041 Pipeline Fees 83,700 45,000 54,200 49,296 42091 Miscellaneous 2,255 1,100 2,298 1,100 Total Licenses & Permits 813,660 544,856 813,969 857,996 Intergovernmental 43104 FEMA 7,500 - - - 43109 Baytown Housing Authority 12,500 - - - 43113 Bright Star (GCCISD) 132,432 131,040 131,040 87,360 43115 Truancy Program - - 36,164 36,164 43208 State 13,470 13,470 13,470 13,470 43301 Harris County 10,500 12,890 12,890 12,890 Total Intergovernmental 176,402 157,400 193,564 149,884 98 CITY OF BAYTOWN GENERAL FUND REVENUE DETAIL Actual Budget Estimated Adopted Acct# Revenue 2001 -02 2002 -03 2002 -03 2003 -04 Charges for Services 44110 Jail & Court Services $ 676,386 $ 710,000 $ 710,000 $ 680,700 44112 Recovery of Damages 11,857 7,500 13,240 13,200 44113 Subdivision Filing Fee 10,463 6,600 8,971 9,000 44114 Vital Statistics 59,876 56,600 62,558 62,600 44115 Animal Control Fees 44,545 46,700 43,741 43,300 44116 Weed Mowing 48,953 43,100 37,819 37,800 44121 Ambulance 686,194 703,800 717,876 737,000 44137 False Alarm Fees - 12,000 40 - 44141 Curbs & Drainage 4,588 4,500 7,635 - Industrial DistrictP/I Total Charges for Services 1,542,862 1,590,800 1,601,880 1,583,600 Cultural & Recreational 69,029 67,500 69,828 67,500 44201 Facilities Rental 23,805 39,800 24,395 19,400 44202 Special Events 5,295 5,700 15,375 15,900 44203 Swimming Pools 7,542 8,200 6,818 2,000 44204 Vending Machines 3,629 2,700 2,862 1,500 44207 Athletics Fees 6,757 2,900 31,250 29,300 44208 Company Cup Events 2,095 - 2,640 2,000 Total Cultural & Recreational 49,123 59,300 83,340 70,100 TOTAL SERVICES CHARGES 1,591,985 1,650,100 1,685,220 1,653,700 Fines & Forfeitures 45001 Municipal Court 1,740,813 1,430,200 1,581,991 1,535,381 45002 Library 46,499 45,000 44,519 45,000 45005 Motor Cartier Violations 117,214 103,000 124,252 124,300 From Organized Crime Task Force Total Fines & Forfeitures 1,904,526 1,578,200 1,750,762 1,704,681 Miscellaneous - - - 98,602 49001 Sale of City Property 32,541 50,000 37,000 50,000 49003 Interest on Investment 648,778 500,000 350,000 325,000 49007 Sale - Impounded Vehicles 1,240 1,000 1,180 1,000 49010 Phone Commissions 5,339 - - - 49028 Industrial DistrictP/I 24,699 - - - 49091 Miscellaneous 69,029 67,500 69,828 67,500 49094 Revenues Over Budget - - - 61,387 Total Miscellaneous 781,626 618,500 458,008 504,887 TOTAL REVENUES 39,407,230 39,309,013 39,634,643 40,222,833 Transfers 61209 From Parks & Rec Escrow 6,773 - - - 61215 From MDD 137,500 150,000 150,000 150,000 61240 From Organized Crime Task Force - - - 63,498 61295 From Storm Water Fund - - - 98,602 61391 From 1991 Cap Impry GO 14,200 - - - 61393 From 1993 GO Bonds 168 - - - 61520 From Water & Sewer Fund 1,033,841 1,033,841 1,033,841 1,033,841 61500 From Solid Waste Fund 147,200 147,200 147,200 147,200 Total Other Financing Sources 1,339,682 1,331,041 1,331,041 1,493,141 TOTAL REVENUES & TRANSFERS $ 40,746,912 $ 40,640,054 $ 40,965,684 $ 41,715,974 Oil CITY OF BAYTOWN GENERAL FUND 101 [3il_Ze}6yli.�flul� u /lsis�3` 1 :� Mui��`Yll Actual Budget Estimated Adopted 2001 -02 2002 -03 2002 -03 2003 -04 General Government 1010 General Administration $ 318,573 $ 394,670 $ 205,770 $ 311,987 1030 Fiscal Operations 1,216,130 1,323,136 1,263,632 1,285,091 1060 Legal Services 555,794 473,096 466,533 458,847 1070 ITS 1,007,426 1,184,036 1,061,808 1,193,206 1080 Planning and Development Svcs. 916,084 985,447 917,955 927,299 1140 Human Resources 646,172 754,623 680,042 723,396 1170 City Clerk 1,062,013 1,145,185 1,071,910 1,253,769 1180 City Facilities 400,477 562,097 526,305 540,274 1190 General Overhead 1,700,736 2,614,044 2,315,800 2,408,345 Total General Government 7,823,405 9,436,334 8,509,755 9,102,214 Public Safety 2000 Police 10,085,925 11,464,607 10,757,423 11,456,002 2020 Fire 5,250,507 6,126,929 6,185,174 6,444,901 2030 Communications 1,004,037 1,128,548 1,070,298 1,155,028 2040 Emergency Medical Services 1,226,288 1,354,408 1,441,699 1,438,958 Total Public Safety 17,566,757 20,074,492 19,454,594 20,494,889 Public Works 3000 Public Works Administration 410,960 457,763 446,942 449,252 3010 Streets & Drainage 1,595,277 1,690,236 1,593,290 1,635,960 3020 Traffic Control 583,457 623,531 473,126 583,631 3030 Engineering 537 ,518 677,727 665,393 571,624 Total Public Works 3,127,212 3,449,257 3,178,751 3,240,467 Health & Welfare 4000 Health & Welfare 667,145 816,448 715,036 806,397 Culture & Leisure 5000 Parks & Recreation 2,370,067 2,541,236 2,372,266 2,435,529 6000 library 1,726,744 1,879,457 1,844,903 1,922,997 Total Culture & Leisure 4,096,811 4,420,693 4,217,169 4,358,526 Capital 1,717,186 1,815,090 1,813,714 1,796,419 Transfers Out 3,801,233 3,774,566 3,676,694 3,750,673 General Fund Total $ 38,799,749 $ 43,786,880 $ 41,565,713 $ 43,549,585 100 CITY OF BAYTOWN GENERAL FUND 101 BUDGET SUMMARY BY ACCOUNT Actual Budget Estimated Adopted Acct# Acct Description 2001 -02 2002 -03 2002 -03 2003.04 71002 Regular Wages $ 17,455,949 $ 19,829,663 $ 18,803,482 $ 19,461,799 71003 Part Time Wages 602,300 708,185 586,930 586,463 71009 Overtime 1,078,883 1,385,581 1,487,939 1,006,108 71010 Election Worker 22,759 14,656 6,000 14,663 71011 Extra Help/Temporary 98,088 74,968 64,018 50,760 71021 Health & Dental 1,861,683 2,173,054 2,195,913 2,543,844 71022 TMRS 2,642,484 3,063,638 2,898,573 2,858,067 71023 FICA 1,434,711 1,661,774 1,589,575 1,581,619 71028 Workers Compensation 287,534 312,001 319,619 622,923 71041 Allowances 168,910 191,760 175,887 182,460 71051 Merit & Across The Board - 17,311 - 436,260 71081 Retired Employee Benefits 505,568 582,657 550,000 606,373 73042 Total Personnel Services 26,158,869 30,015,248 28,677,936 29,951,339 72001 Office 162,100 171,187 147,821 149,827 72002 Postage 79,593 84,153 83,579 75,388 72004 Printing 40,908 43,977 41,747 43,201 72005 Animal Feed 4,623 8,163 4,172 8,663 72006 Clothing Allowance 21,886 26,280 22,339 24,480 72007 Wearing Apparel 142,280 158,902 150,654 160,040 72008 Film,Developing & Battery 1,202 1,952 1,363 1,952 72016 Motor Vehicle 281,920 365,088 336,582 343,692 72021 Minor Tools 53,740 62,349 59,528 61,669 72026 Cleaning & Janitorial 50,490 53,770 48,900 49,782 72028 Swimming Pool Supplies 1,149 1,500 1,210 - 72031 Chemical 94,719 92,761 88,558 92,664 72032 Medical 73,470 67,985 68,065 70,575 72036 Identification 13,931 25,448 20,371 21,732 72041 Educational 119,553 154,575 124,419 137,137 71045 Computer Software Supply 10.752 9,310 4,900 9,510 72046 Botanical 5,271 4,545 4,350 5,292 72056 Street Marking 5,965 76,000 41,000 46,000 72061 Meeting Supplies 9,118 14,950 9,708 11,350 72091 Supplies Reimbursed (13,852) - (10,000) - Total Supplies 1,158,818 1,422,895 1,249,266 1,312,954 73001 Land 17,925 42,463 41,238 39,254 73011 Buildings 167,644 156,227 157,909 154,706 73012 Docks & Piers 244 2,350 1,500 2,350 73013 Recreation Equipment 6,921 11,015 9,500 11,015 73021 Filtration Plants 3,171 9,500 7,450 7,500 73022 Sanitary Sewers 122 - - - 73025 Streets Sidewalks & Curbs 112,115 139,388 121,000 139,388 73026 Storm Drains 54,770 60,000 49,394 60,000 73027 Heating & Cooling System 70,096 83,788 92,654 78,788 73028 Electrical Maintenance 28,845 29,249 28,705 29,249 73039 Miscellaneous - - - 7,500 73041 Furniture & Fixtures 34,944 38,610 35,091 36,851 73042 Machinery & Equipment 274,859 374,659 368,756 389,072 73043 Motor Vehicles 622,598 535,277 615,209 553,050 73044 Street Signs 31,513 33,000 32,750 33,000 73045 Radio & Testing Equipment 27,028 35,101 17,913 17,500 73046 Books 52,853 50,658 45,868 46,651 101 CITY OF BAYTOWN GENERAL FUND 101 BUDGET SUMMARY BY ACCOUNT Actual Budget Estimated Adopted Acct# Acct Description 2001 -02 2002 -03 2002 -03 2003 -04 73048 Signal Systems $ 19,462 $ 39,600 $ 39,600 $ 39,600 73049 Barricades 7,472 8,900 8,650 9,400 73050 Damaged Signal Systems 48,497 - - - 73053 Vehicle Repair-Collision 10,264 9,000 - 9,000 73055 Maintenance On Computers 153,631 87,464 87,303 86,964 Total Maintenance 1,744,974 1,746,249 1,760,490 1,750,838 74001 Communication 313,354 396,604 344,439 359,986 74002 Electric Service 620,684 812,832 596,736 738,995 74003 Street Lighting 527,417 523,242 512,470 539,416 74005 Natural Gas 60,750 61,522 66,992 68,722 74007 Twc Claims Paid 12,392 20,000 24,726 20,000 74010 Lease Of Vehicles 11,052 22,000 - - 74011 Hire Of Equipment 12,136 83,167 57,335 78,500 74012 Insurance - 8,238 8,288 8,238 74021 Special Services 616,364 684,622 605,390 811,515 74022 Audits 31,014 41,115 41,115 41,115 74023 Industrial Appraisal 25,000 26,000 28,000 28,000 74026 Janitorial Services 51,023 62,848 56,228 59,041 74029 Service Awards 34,231 31,200 31,200 31,200 74031 Wrecker Service 1,931 4,500 2,015 2,500 74036 Advertising 67,879 112,290 37,389 55,386 74041 Travel & Reimbursables 126,022 175,328 113,497 138,651 74042 Education & Training 95,927 176,391 133,926 146,862 74045 In -State Investigaty Trvl 187 3,076 1,532 5,076 74047 Support Of Prisoners 49,314 65,500 60,345 65,500 74051 Rents 442,325 543,731 530,820 508,711 74056 Vacant Lot Cleaning 40,174 95,350 90,025 95,350 74058 Landfill Fees 16,972 28,947 25,567 49,935 74061 Demolition Of Structures 8,125 18,385 18,385 33,728 74071 Association Dues 37,687 57,542 50,372 54,616 74082 Confidential 5,280 10,000 10,604 15,600 74088 library - Halan 48,199 60,460 60,000 65,415 74089 Library - Periodicals 27,801 31,553 30,500 34,000 74123 Instructor Fees 1,444 1,000 720 1,000 74210 General Liability Ins 29,369 26,276 24,200 30,243 74220 Errors & Omissions 40,959 37,966 35,935 44,919 74230 Law Enforcement Liability 47,636 41,925 34,323 42,904 74240 Auto Liability 60,658 54,907 56,440 70,550 74241 Auto Collision 19,921 21,005 26,100 27,405 74242 Auto Catastrophic 2,782 2,598 2,211 2,322 74271 Mobile Equipment 5,302 4,666 5,282 5,546 74272 Real & Personal Property 45,698 40,215 54,321 54,321 74277 Flood Insurance 7,154 17,324 17,324 17,324 74280 Bonds 600 4,038 4,038 4;038 74295 Deductibles 69,250 140,000 126,500 150,000 Total Services 3,614,013 4,548,363 3,925,290 4,506,630 75001 Contributions 2,302 2,448 2,448 2,448 75051 Court Cost 140,091 18,000 29,380 17,845 75061 Medical - Preemployment 21,514 34,035 27,764 29,035 75062 Medical - Promotions 5,133 4,500 4,500 4,500 75064 Medical Services 57,722 52,197 52,407 52,197 102 CITY OF BAYTOWN GENERAL FUND 101 BUDGET SUMMARY BY ACCOUNT Actual Budget Estimated Adopted Acct# AcetDescription 2001 -02 2002 -03 2002 -03 2003 -04 77001 Texas State Guard $ - $ 1,200 $ 1,200 $ 1,200 77002 Economic Development 25,000 25,000 25,000 - 77103 Other 10,515 - - - 77104 CDBG Public Services 33,981 20,000 20,000 34,000 77106 Little League Light Contract - 30,000 15,000 15,000 Total Sundry & Other 296,258 187,380 177,699 156,225 Total Operating 32,972,932 37,920,135 35,790,681 37,677,986 80001 Furniture & Equip <$5000 161,193 13,425 15,164 18,696 81011 Signs 25,456 18,650 18,650 10,000 82011 Building & Improvements 80,179 29,550 32,108 27,000 83025 Streets Sidewalks & Curbs 86,135 291,800 120,902 291,800 83026 Storm Drains 103,993 100,000 90,000 90,000 83027 Heating & Cooling System - 49,720 34,400 - 83031 Fences 6,624 16,000 12,514 - 83039 Other Improvements 32,975 19,445 19,500 - 84041 Furniture & Fixtures 3,312 2,500 2,500 - 84042 Machinery & Equipment 247,857 181,950 172,767 213,494 84043 Motor Vehicles 177,583 347,350 347,350 423,000 84045 Radio & Testing Equipment - 15,000 2,426 13,060 84046 Books 77,005 85,545 85,500 85,545 84048 Signal Systems 129,987 100,000 100,000 125,000 84052 Heavy Equipment - - - 22.000 84061 Other Equipment 34,686 33,390 32,000 22,845 85001 Construction 69,117 8,000 8,000 - 86011 Capital Lease Purchases 481,084 502,765 719,933 453,979 Total Capital Only 1,717,186 1,815,090 1,813,714 1,796,419 91201 To Municipal CtSecurity 15,054 21,639 26,351 29,928 91210 To Emergency Mgt - Trust 31,620 51,000 - 25,000 91226 To Miscellaneous Police 10,574 14,761 7,428 10,945 91228 To Police Academy 19,520 3,804 - - 91233 To II G Fund 11,159 6,133 6,133 11,292 91240 To Org Crime & Nare Task 65,187 70,752 84,712 69,183 91291 To Emergency Management 132,629 141,722 124,939 181,694 91295 To Storm Water Utility - 128,691 98,602 - 91298 To Wetland Research Ctr 40,000 40,000 40,000 40,000 91351 To Capital Improvemm Prg 1,250,000 1,250,000 1,250,000 1,250,000 91401 To G O I S 1,358,481 1,358,481 1,358,481 1,358,481 91450 To Sick Leave - General 733,831 550,000 550,000 550,000 91520 To Water And Sewer Fund 29,545 29,545 29,545 29,545 91540 To Bayland Island 108,787 108,787 108,787 184,779 91552 To Warehouse Operations 116,340 116,340 116,340 131,174 Total Other Financing Uses 3,922,727 3,891,655 3,801,318 3,872,021 99001 Contingencies 186,904 160,000 160,000 178,132 99002 Unforseen/New Initiatives - - - 25,027 Total Contingencies 186,904 160,000 160,000 203,159 TOTAL EXPENDITURES $ 38,799,749 $ 43,786,880 $ 41,565,713 43,549,585 103 CITY OF BAYTOWN PROGRAM SUMMARY 1010 GENERAL ADMINISTRATION Program Description The General Administration Department consists of two main departments, the City Manager's office and the City Council. It also includes expenditures that are not directly associated with any other department within the General Fund. The City Manager is the chief executive and administrative officer of the City and is responsible for general administration of the City's affairs and serves as a liaison between the policy making and administrative branches of the City government. The City Manager provides City Council with the information needed to conduct the affairs of the City and coordinate the implementation of their decisions. This division oversees the operations of all city departments and reviews and updates management policies and regulations. Major Goals • Ensure delivery of City services in an effective and efficient manner through responsible administration. • Ensure that the response to citizen complaints and requests for action are performed in a timely manner. • Assist in the development of neighborhood organizations and coordinate implementation of neighborhood improvement projects and activities. • Conduct City Council meetings in accordance with the provisions of the City Charter and Ordinances. • Continue to provide quality information the citizens receive from local government by working with educational, business and neighborhood groups to communicate city events, public hearings and city staff initiatives. • Coordinate Council activities, negotiate contracts and supervise the staff to provide efficient and effective municipal services to the City of Baytown. Major Objectives • To provide the Council with timely and meaningful information. • To maintain up-to-date policies and regulations. • To encourage an innovative approach to problem resolution. • To supervise and coordinate the staff and provide oversight to all departmental operations. • To maintain a long -range outlook and provide the Council with recommendations for the future. • To act as the City's ambassador in developing and maintaining relations with outside agencies. Actual Budget Estimated Projected Workload Measures 2001 -02 2002 -03 2002.03 2003 -04 1. Number of Regular Council Meetings 24 23 24 24 2. Number of Council Agenda Items 461 472 493 515 3. Proclamations 34 32 30 30 104 CITY OF BAYTOWN SERVICE LEVEL BUDGET 1010 GENERAL ADMINISTRATION Actual Budget Estimated Adopted Acct# Acct Description 2001 -02 2002 -03 2002 -03 2003 -04 7100 Personnel Services 71002 Regular Wages $ 216,973 $ 251,351 $ 126,895 $ 145,376 71003 Part Time Wages 2,713 - - - 71009 Overtime 217 - - - 71021 Health & Dental Insurance 13,625 18,933 6,323 8,663 71022 TMRS 31,887 37,294 18,389 21,532 71023 FICA 14,366 19,455 9,680 11,776 71028 Workers Compensation 357 535 221 588 71041 Allowances 6,161 9,600 4,962 5,100 Total Personnel Services 286,299 337,168 166,470 193,035 7200 Supplies 72001 Office 5,245 4,300 4,350 4,800 72002 Postage 382 500 200 400 72041 Educational 188 375 200 200 Total Supplies 5,815 5,175 4,750 5,400 7300 Maintenance 73041 Furniture & Fixtures - 500 100 500 Total Maintenance - 500 100 500 7400 Services 74001 Communication 3,687 2,800 3,200 3,200 74029 Service Awards 147 - - - 74041 Travel & Reimbursables 7,686 18,802 9,500 18,400 74042 Education & Training 3,750 10,660 5,250 10,500 74071 Association Dues 11,189 19,565 16,500 19,565 Total Services 26,459 51,827 34,450 51,665 Total Operating 318,573 394,670 205,770 250,600 $000 Capital Outlay 80001 Furniture & Equip <$5000 2,202 - - 84041 Furniture & Fixtures - 2,500 2,500 84042 Machinery & Equipment - 1,375 1,375 Total Capital Outlay 2,202 3,875 3,875 9900 Contingencies/Other 99001 Contingencies 61,387 Total Contingencies - - - 61,387 TOTAL DEPARTMENT $ 320,775 $ 398,545 $ 209,645 $ 311,987 105 CITY OF BAYTOWN PROGRAM SUMMARY 1030 FISCAL OPERATIONS Program Description The Fiscal Operations Department consists of Finance Administration, Accounting, Treasury, Budgeting, Cash Management, Purchasing and Utility Billing. This Department is responsible for administering the City's fiscal affairs in accordance with applicable local, state and federal guidelines. The Department manages the annual audit, annual budget and advises management on all aspects of financial planning and debt management for the City. The Department is responsible for collection and disbursement of all City funds and implementation of effective internal control systems for the City of Baytown. The Department also actively manages the City's investment portfolio in compliance with the Public Funds Investment Act (PFIA) and the adopted investment policy. Major Goals • To ensure that all financial transactions are reported timely and accurately and in compliance with General Accepted Accounting Principles along with appropriate internal controls. • Provide financial information to users in the form, frequency and timeliness needed for management decisions, managing the City's assets and planning for future financial growth. • Provide quality budget development and analysis services to foster financial accountability and responsible use of City funds. • To promote a better understanding of financial policies and procedures among internal and external customers. • Purchase quality goods and services in a timely and cost - effective manner. Improve purchasing practices within the user departments to control cost and increase efficiency of city operations. • Review and improve cash collection procedures throughout the City. Continue to structure the City's portfolio to meet the investment strategy and cash liquidity needs. Major Objectives • Continue to develop financial policies that will provide financial stability and continuity in a changing political and economic environment. • Achieve efficiencies in accounting and reporting activities through greater use of information technology. • Continue staff professional and technical growth. • Continue to obtain the G.F.O.A. Distinguished Budget Presentation Award and the Certificate of Achievement for Excellence in Financial Reporting. • Review and refinement of investment policy to stay in compliance with PFIA Services Provided • Financial Planning & Oversight of all financial applications: Municipal Court, Parks, EMS, Inspections, Utility Billing • Check writing: Payroll & Accounts Payable • All City Collections, Deposits, Investments, Cash management • Property Tax Assistance — Current & Delinquent • Utility Billing and Customer service • Budget Management and preparation • Financial Reporting & Internal Control • Fixed Assets Tracking • Grant Assistance and Reporting • Warehouse services: Supplies, Material and Fleet parts • Procurement Services: Purchase orders and annual contracts • General Financial support and assistance to City Manager and City Departments ice, ru,t.i._ ut74Si &M 1. Tax collections as a % of levy Actual Budget Estimated Projected Workload Measures 2001 -02 2002 -03 2002-03 2003 -04 1. Investment portfolio (in millions) $37.5 $48 $55 $50 2. Annual A/P Checks 38,000 36,000 38,000 38,000 3. Annual Purchase Orders issued 5264 4,500 5355 7500 4. Annual contracts 66 60 52 54 5. No. of Active Grants 18 17 20 19 ice, ru,t.i._ ut74Si &M 1. Tax collections as a % of levy 98% 95% 93% 97% 2. Annual estimated yield 2.49% 2.69% 1.55% 1.55% 3. Weighted avg. maturity of portfolio (days) 303 329 160 175 4. % of invoices paid in 30 days 99% 99% 99% 99% 5. GFOA Award for Budget & CAFR 2 2 2 2 106 CITY OF BAYTOWN SERVICE LEVEL BUDGET 1030 FISCAL OPERATIONS Actual Budget Estimated Adopted Acct# Acct Description 2001 -02 2002 -03 2002 -03 2003 -04 7100 Personnel Services 109 1,000 11000 1,000 86011 Capital Lease Purchases 71002 Regular Wages $ 666,099 $ 727,637 $ 706,414 $ 710,446 71003 Part Time Wages 16,888 16,640 15,550 - 71009 Overtime 21,549 14,250 10,864 6,770 71011 Extra Help/Temporary 13,242 - 2,018 - 71021 Health & Dental Insurance 66,675 74,409 71,844 77,332 71022 TMRS 100,731 109,100 102,233 103,281 71023 FICA 54,455 57,926 55,826 56,370 71028 Workers Compensation 1,158 1,529 1,781 3,687 71041 Allowances 19,945 21,480 20,430 22,080 Total Personnel Services 960,742 1,022,971 986,960 979,966 7200 Supplies 72001 Office 16,869 19,375 17,619 14,030 72002 Postage 16,127 18,223 17,719 6,645 72004 Printing 4,038 3,900 4,095 2,850 72041 Educational 1,789 2,624 1,477 1,475 Total Supplies 38,823 44,122 40,910 25,000 7300 Maintenance 73041 Furniture & Fixtures 151 720 693 600 Total Maintenance 151 720 693 600 7400 Services 74001 Communication 278 150 150 150 74002 Electric Service 5,302 7,831 4,753 - 74011 Hire Of Equipment 524 1,860 1,860 - 74021 Special Services 114,464 134,999 125,321 179,370 74022 Audits 31,014 41,115 41,115 41,115 74023 Industrial Appraisal 25,000 26,000 28,000 28,000 74026 Janitorial Services 2,497 2,700 2,532 - 74041 Travel & Reimbursables 15,909 20,559 13,231 14,587 74042 Education & Training 13,021 11,089 8,451 7,170 74051 Rents 4,039 4,212 4,681 4,212 74071 Association Dues 4,366 4,808 4,975 4,921 Total Services 216,414 255,323 235,069 279,525 Total Operating 1,216,130 1,323,136 1,263,632 1,285,091 8000 Capital Outlay 80001 Furniture & Equip <$5000 109 1,000 11000 1,000 86011 Capital Lease Purchases 17,647 26,687 26,687 - Total Capital Outlay 17,756 27,687 27,687 1,000 TOTAL DEPARTMENT $ 1,233,886 $ 1,350,823 $ 1,291,319 $ 1,286,091 11QIA CITY OF BAYTOWN PROGRAM SUMMARY 1060 LEGAL SERVICES Program Description The legal Department is a service - oriented department providing counsel to the City Council, the Baytown Area Water Authority, and the Baytown Municipal Development District, as well as to their boards and commissions. The department also tenders legal advice to officers and employees of the City relating to thew powers and duties in such capacities. Legal services provided by the department include drafting and negotiating contracts, securing pre - clearance for all municipal elections, prosecuting violations of the transportation, health and penal codes as well as the Code of Ordinances, and representing and coordinating the representation of the City in various civil matters ensuring that the rights and interests of the city are being appropriately protected and pursued. Major Goals • Provide dependable legal advice to the City Council, Baytown Area Water Authority ( "BAWA "), and Baytown Municipal Development District ('BMDD ") and their boards and commissions as well as the officers and employees of the City. • Draft, review and negotiate legal instruments for City projects in order to achieve the desired project goals while ensuring that the City's interest are adequately protected. • Represent the City, BAWA and BMDD in all legal proceedings in an effective, zealous manner. 108 Remain current on all state and federal laws and regulations applicable to the City, BAWA and BMDD. • Serve on the negotiating team in the firefighter collective bargain process. Major Objectives • Legal counsel • Support all legal opinions, whether written or oral, with case or statutory authority, as appropriate. • Ensure that all requests for written opinions are honored in a timely manner. Legal representation • Zealously represent the City, BAWA and BMDD and protect their prospective interests. • Ensure court- imposed deadlines are met. • Ensure that all witnesses are advised in a timely manner of trial settings. Legal documentation Ensure all contracts accomplish the intended purposes while providing sufficient protections. Maintain the established database of claims and lawsuits filed. Maintain all written opinions issued by the department in an opinion book for future reference. CITY OF BAYTOWN SERVICE LEVEL BUDGET 1060 LEGAL SERVICES Actual Budget Estimated Adopted Acct# Acct Description 2001 -02 2002 -03 2002 -03 2003 -04 7100 Personnel Services 71002 Regular Wages $ 277,576 $ 304,544 $ 304,552 $ 306,637 71009 Overtime 465 3,644 978 1,778 71011 Extra Help/Temporary 15,686 2,000 - - 71021 Health & Dental Insurance 19,230 23,188 25,975 29,951 71022 TMRS 40,457 45,384 43,737 43,980 71023 FICA 20,282 29,686 22,256 23,664 71028 Workers Compensation 448 645 520 1,042 71041 Allowances 9,360 9,360 9,360 9,360 Total Personnel Services 383,504 418,451 407,378 416,412 7200 Supplies 72001 Office 2,990 3,000 2,500 2,645 72002 Postage 571 500 500 550 72045 Computer Software Supply 700 - - 700 Total Supplies 4,261 3,500 3,000 3,895 7300 Maintenance 73041 Furniture & Fixtures 640 500 - - 73046 Books 26,547 27,125 23,000 23,000 Total Maintenance 27,187 27,625 23,000 23,000 7400 Services 74001 Communication 450 475 105 240 74041 Travel & Reimbursables 3,631 6,850 6,500 3,100 74042 Education & Training 1,773 3,770 2,500 1,050 74071 Association Dues 1,630 2,425 1,350 1,305 Total Services 7,484 13,520 10,455 5,695 7500 Sundry Charges 75051 Court Cost 133,358 10,000 22,700 9,845 Total Sundry & Other 133,358 10,000 22,700 9,845 Total Operating 555,794 473,096 466,533 458,847 8000 Capital Outlay 80001 Furniture & equip <$5000 1,375 1,375 1,375 Total Capital Outlay - 1,375 1,375 1,375 TOTAL DEPARTMENT $ 555,794 $ 474,471 $ 467,908 $ 460,222 109 CITY OF BAYTOWN PROGRAM SUMMARY 1070 INFORMATION TECHNOLOGY SERVICES Program Description The Information Technology Systems (ITS) Department has the responsibility of effectively administering all computerized operations throughout the City. ITS oversees the computer operations for all City departments and assists those departments in providing quality services to the community through the utilization of effective computer systems. This includes providing statistical reporting to the various administrative offices. In addition, ITS is involved in conducting needs analysis, problem determination and system design. Major Goals • Provide hardware and software expertise to all city departments in order to maintain a highly productive workplace. Assist in acquisition and implementation of state -of- the -art hardware and equipment. • Improve the positive working relationship with end - users in the various city departments. • Evaluate and scrutinize new computer related hardware and software purchases. • Install, verify and configure new computer resources citywide with customized configurations required by the end -users to be productive while maintaining minimum standards established for personal computer configurations. Strive towards a complete office automation solution for the entire city. Purchase and installation of a Baytown Metroplex Area Network wireless infrastructure. Analyze new software, hardware and networking technology available to assist in projecting future enhancements. Major Objectives • Coordinate installation of the Baytown Metroplex Area Network Wireless infrastructure. • Initiate a scheduled preventive maintenance program for desktop computers to extend live expectancy past three year goal. • Manage end -user computer software training. • Monitor procedures and policies for computer usage and data security on all systems. • Design, implement and manage an Internet to Intranet security zone. • Expand secure remote access capability for senior administration and users requiring remote access. • Coordinate and manage GPS data collection. • Manage the GIS layer development and data collection as funding permits. • Implement the ability to attach objects to the Pentemation and Encompass software. Performance Measures 1. Response Time -2 Hrs Actual Budget Estimated Projected Workload Measures 2001 -02 2002 -03 2002 -03 2003 -04 1. Hardware Calls 390 400 415 480 2. Software Calls 320 310 290 290 3. Programming Changes 290 240 380 250 4. System Administration 840 930 920 910 5. Information/Training 480 520 490 490 6. LAN/WAN/NetworkCalls 280 360 470 540 7. Other Calls 450 460 440 460 Performance Measures 1. Response Time -2 Hrs 94% 87% 86% 85% 2. IBM Down Time <l% <1% <1% <1% 3. WAN/Internet Down Time <1% <1% <1% <1% 4. PCs Parts & Repair — 3 Days 92% 88% 86% 80% 5. Tasks Dead -Lines 94% 95% 94% 85% 6. Windows Server Downtime <1% <1% <1% <1% 110 CITY OF BAYTOWN SERVICE LEVEL BUDGET 1070 INFORMATION TECHNOLOGY SERVICES Actual Budget Estimated Adopted Acct# Acct Description 2001 -02 2002 -03 2002 -03 2003 -04 7100 Personnel Services 71002 Regular Wages $ 311,235 $ 423,864 $ 336,396 $ 367,516 71009 Overtime 24,259 24,850 24,850 21,138 71021 Health & Dental Insurance 28,312 39,332 34,548 44,505 71022 TMRS 50,383 67,906 54,970 56,945 71023 FICA 26,374 35,592 29,418 31,053 71028 Workers Compensation 557 919 2,287 2,793 71041 Allowances 17,344 26,400 19,200 22,800 Total Personnel Services 458,464 618,863 501,669 546,750 7200 Supplies 72001 Office 13,413 13,700 13,655 11,059 72002 Postage 101 350 240 250 72021 Minor Tools - - - 1,825 Total Supplies 13,514 14,050 13,895 13,134 7300 Maintenance 73042 Machinery & Equipment 230,581 318,139 318,039 329,451 73055 Maintenance On Computers 152,451 87,464 87,303 86,964 Total Maintenance 383,032 405,603 405,342 416,415 7400 Services 74001 Communication 80,116 81,528 81,528 81,528 74021 Special Services 58,332 24,000 22,122 107,514 74041 Travel & Reimbursables 5,582 11,150 10,150 8,150 74042 Education & Training 8,386 28,842 27,102 19,715 Total Services 152,416 145,520 140,902 216,907 Total Operating 1,007,426 1,184,036 1,061,808 1,193,206 8000 Capital Outlay 80001 Furniture & Equip <$5000 73,632 84041 Furniture & Fixtures 3,312 - - - 84042 Machinery & Equipment 68,640 38,000 38,000 80,800 86011 Capital Lease Purchases 67,525 74,105 190,527 74,173 Total Capital Outlay 213,109 112,105 228,527 154,973 TOTAL DEPARTMENT $ 1,220,535 $ 1,296,141 $ 1,290,335 $ 1,348,179 III CITY OF BAYTOWN PROGRAM SUMMARY 1080 PLANNING AND DEVELOPMENT SERVICES Program Description The Planning, Community Development and Building Services Divisions manages the City's long -range comprehensive and neighborhood plans, administers the Zoning Ordinance, processes subdivision plats and prepares various reports. The department provides staff support to various citizen commissions and coordinates City plans and projects with regional, state, and Federal agencies. Administers the City of Baytown's permit and inspection functions that includes (1) plan reviews, (2) issuance of building permits and (3) electrical, plumbing and mechanical inspections for compliance to established city codes. More specifically enforces Urban Rehabilitation Standards, care of premises standards, lodging and boardinghouse requirements, substandard building requirements, multi- family dwellings and manufactured home park ordinances and buffer fence regulations. Administers FEMA, floodplain management and City Hall building maintenance. Major Goals • Develop recommended changes to Chapter 126 "Subdivision as it pertains to Planned Unit Developments (PUD). • Continue to coordinate all development related activities through the Development Review Committee and strive to improve review time. • Continue to improve communications with the Planning and Development Services Department and all DRC members. • Work more closely with the Economic Development Foundation to improve our position with adjacent areas competing for Economic Development projects. • Coordinate effects on Unified Land Development Code. Major Objectives • Improve the coordination all development information through a single source before presenting it to external customers. • Revisions to the Zoning Ordinance to classify uses in specific categories. • Continue to coordinate meetings with developers and various City staff to discuss future development. Performance Measures 1. Zoning Administration- Number of Building Actual Budget Estimated Projected Workload Measures 2001 -02 2002 -03 2002-03 2003 -04 1. Staff Hours of Zoning Administration 3,000 3,500 4,300 4,500 2. Annexation Plans Developed 3 3 4 4 3. Plats Reviewed 57 45 48 45 4. New Residential Permits 355 300 380 400 5. New Commercial Permits 82 80 45 50 6. Sign Permits & Renewals (Every Other Year) 849 300 440 850 7. Electrical Permits & License Renewals 1,762 1,800 1,800 1,800 8. All Other Permits 3,000 3,000 3,050 3,100 Performance Measures 1. Zoning Administration- Number of Building Permits Reviewed for Zoning Compliance 1300 1,260 825 800 2. Average staff hours per meeting (site visits, preparing staff reports, preparing packets. obtaining quorum, etc.) 18 18 18 16 3. Plans Reviews * 1,200 1,012 1,200 4. Field Inspections * 10,050 14,074 16,000 5. Customer Service Contacts * 42,000 48,500 52,000 * No Data. 112 CITY OF BAYTOWN SERVICE LEVEL BUDGET 1080 PLANNING AND DEVELOPMENT SERVICES Actual Budget Estimated Adopted Acct# Acct Description 2001 -02 2002 -03 2002 -03 2003 -04 7100 Personnel Services 71002 Regular Wages $ 590,937 $ 659,793 $ 614,827 $ 606,163 71003 Part Time Wages 5,267 - 71009 Overtime 5,328 5,004 3,994 4,909 71021 Health & Dental Insurance 64,708 76,170 72,725 85,793 71022 TMRS 87,998 97,785 89,064 87,395 71023 FICA 46,206 50,620 47,118 46,356 71028 Workers Compensation 4,511 2,643 1,986 3,591 71041 Allowances 20,070 20,400 20,400 20,400 Total Personnel Services 825,025 912,415 850,114 854,607 7200 Supplies 72001 Office 6,297 7,175 5,414 6,029 72002 Postage 7,889 7,445 7,368 7,150 72004 Printing 10,617 8,820 9,068 9,225 72007 Wearing Apparel 907 1,500 1,081 1,200 72016 Motor Vehicles 4,855 6,000 6,304 6,000 72021 Minor Tools 826 1,500 1,082 1,500 72041 Educational 1,723 1,050 1,176 810 72045 Computer Software Supply - - - 3,500 Total Supplies 33,114 33,490 31,493 35,414 7300 Maintenance 73041 Furniture & Fixtures 837 700 1,154 700 73043 Motor Vehicles 9,326 5,500 7,263 5,500 Total Maintenance 10,163 6,200 8,417 6,200 7400 Services 74001 Communication 11,149 9,500 9,242 9,460 74021 Special Services 13,005 - - - 74036 Advertising 1,041 2,000 1,160 2,000 74041 Travel & Reimbursables 9,890 10,150 6,928 8,650 74042 Education & Training 8,856 7,510 6,637 7,010 74071 Association Dues 3,841 4,182 3,964 3,958 Total Services 47,782 33,342 27,931 31,078 Total Operating 916,084 985,447 917,955 927,299 80001 Furniture & Equipment < $5000 5,250 3,200 3,349 84042 Machinery & Equipment - 1,375 - - 84043 Motor Vehicles 14,090 15,350 15,350 - Total Capital Outlay 14,090 21,975 18,550 3,349 TOTAL DEPARTMENT $ 930,174 $ 1,007,422 S 936,505 $ 930,648 113 CITY OF BAYTOWN PROGRAM SUMMARY 1140 HUMAN RESOURCES Program Description The Department of Human Resources is a full service department supporting a comprehensive range of personnel needs, many of which are driven by evolving State and Federal legislation. The Department performs various Human Resource functions by taking the following actions: developing and interpreting policy; acting as internal consultants to all departments on personnel related issues; maintaining employment practices consistent with applicable legislation; resolving employee concerns, grievances, and appeals; administering and resolving workers' compensation and unemployment issues and claims; providing training and development; maintaining equitable and competitive compensation practices; and managing the City's insurance programs. Administer Civil Service Rules and Collective Bargaining Agreement. Major Goals • In a time of change, provide a stabilizing support system for employees and management. • Contribute to the City's future planning by addressing how to develop current employees to meet the future competency requirements. • Training /1' eamwork /Leadership/Mentoring/Coach -ing Development. • Employee Recognition. Provide management and employees with programs that recognize contributions to the organization and ensure positive employee relations. • Stay abreast of current legislation to assure legal compliance. • Employee Retention. • Provide advice and guidance to the City Manager, Directors, and Supervisors regarding the implementation of equitable policies and procedures that will benefit all the employees of the City. • Manage and coordinate the City -Wide Safety Program. Be proactive and reduce accidents and therefore reduce workers' compensation costs. • Recruiting, Staffing, Retention, and Outsourcing. • Continue to implement information technology into the Human Resources Department for efficiency purposes. Major Objectives • Assist management in determining future workforce needs. • In a time of downsizing, the Human Resources Department will serve as a resource center for supervisors, employees, and their families. • Provide management and employees with training opportunities to increase skill levels for improved job performance and career advancement. • Understand, value, and promote diversity. 114 Actual Budget Estimated Projected Workload Measures 2001 -02 2002 -03 2002 -03 2003-04 1. Positions Posted 136 110 110 90 2. Application/Resumes Processed 4,889 5,000 4,500 3,177 3. Jobs Evaluated 15 20 12 10 4. Training Hours Completed 63 60 90 130 5. Worker's Comp Cases Processed 96 75 80 80 6. Liability Claims 58 65 60 60 Performance Measures 1. Total positions Filled/Hired/Prom/Transfers 143 100 117 90 2. Drug Screens/Physicals 481 350 478 470 3. # Employees in orientation 86 75 50 30 4. Terminations — full time 53 50 20 30 5. Number of Individuals received training 338 650 350 370 114 CITY OF BAYTOWN SERVICE LEVEL BUDGET 1140 HUMAN RESOURCES Actual Budget Estimated Adopted Acct# Acct Description 2001 -02 2002 -03 2002 -03 2003 -04 7100 Personnel Services 71002 Regular Wages $ 353,511 $ 367,555 $ 367,555 $ 369,891 71003 Part Time Wages 3,540 6,900 - 3,351 71009 Overtime 1,957 3,080 1,000 3,080 71021 Health & Dental Insurance 27,570 30,232 31,858 38,073 71022 TMRS 52,305 54,514 52,857 53,114 71023 FICA 27,799 29,352 28,392 29,203 71028 Workers Compensation 584 779 667 1,673 71041 Allowances 10,800 10,800 10,800 10,800 Total Personnel Services 478,066 503,212 493,129 509,185 7200 Supplies 72001 Office 8,983 9,413 4,000 9,413 72002 Postage 2,790 3,000 3,000 3,000 72041 Educational 16,664 39,414 24,837 30,414 72045 Computer Software Supply - 3,200 - - Total Supplies 28,437 55,027 31,837 42,827 7300 Maintenance 73042 Machinery & Equipment 100 1,000 - 1,000 Total Maintenance 100 1,000 - 1,000 7400 Services 74001 Communication 484 385 290 385 74021 Special Services 23,547 51,048 53,432 51,048 74036 Advertising 36,290 45,000 15,165 25,000 74041 Tavel & Reimbursables 4,707 6,841 4,168 6,841 74042 Education & Training 4,344 7,055 3,300 7,055 74071 Association Dues 2,784 3,858 3,024 3,858 Total Services 72,156 114,187 79,379 94,187 7500 Sundry Charges 75061 Medical - Preemployment 18,784 31,500 26,000 26,500 75062 Medical - Promotions 5,133 4,500 4,500 4,500 75064 Medical Services 43,496 45,197 45,197 45,197 Total Sundry & Other 67,413 81,197 75,697 76,197 Total Operating 646,172 754,623 680,042 723,396 TOTAL DEPARTMENT $ 646,172 $ 754,623 $ 680,042 $ 723,396 115 CITY OF BAYTOWN PROGRAM SUMMARY 1170 CITY CLERK Program Description The City Clerk Department maintains records of council, administers elections, assist citizens and departments in search for information, responds to requests for public information, issue various permits and serves as records manager in accordance with state law. The office supervises the preparation of posting of public meeting agendas, compilation and distribution of the informational packet for various meetings. The City Clerk's Office also serves as the Municipal Information Office for the City. News releases are prepared, posted to the City's website and forwarded to news outlets. The Office assists in responding to inquiries from news outlets. The employee newsletter is prepared and distributed monthly. Requests for annexation are delivered to the office and the schedule of annexation is administered through the City Clerk's Office. The department also maintains a vital statistics division and operates a municipal court in accordance with City Charter and state laws. Major Goals • Implement Complaint Tracking Process. • Develop, implement, and maintain effective methods of communication among the various departments within the city. • Preserve and improve management Minutes, Ordinances and Resolutions by imaging records. • Plan and schedule municipal elections for council members. • Assist Legal Department with filing results of elections with the Department of Justice. • Respond to Public Information Requests in a timely manner. • Provide a fair, impartial system for timely adjudication of misdemeanor offenses within the jurisdiction of the Baytown Municipal Court. Major Objectives • Develop schedules for May elections. • Notify election judges and order supplies. • Update/amend Council Rules of Procedure. • Post notices and agendas on Website. • Monitor city permits. • Maintain accurate records of council activities. • Maintain Municipal Code of Ordinances. • Provide qualified personnel to accomplish goals of the Court. • Provide cross training for efficiency and productivity in all areas of the court process. Workload Measures Actual 2001 -02 Budget 2002 -03 Estimated 2002 -03 Projected 2003.04 1. Agenda, City Council, Others 251 300 250 250 2. Ordinances/ResolutionsIndexed 276 290 262 270 3. Public Information Requests 339 250 360 350 4. Permits Issued 210 250 286 250 5. License /title City Vehicles 90 100 80 75 6. Correspondence Regarding Election 672 240 150 200 7. Tickets Processed 20,569 21,000 20,315 22,000 8. Warrants Issued 11,019 11,000 9,162 12,000 Performance Measures 1. Minutes processed before Council Meeting 100% 100'% 100% 100% 2. Update Board/Committee after Council Mtgs 100% 95% 95% 100% 3. Notices to Judges to hold election/election School one week after filing. 100% 100'% 100% 100°% 116 CITY OF BAYTOWN SERVICE LEVEL BUDGET 1170 CITY CLERK Actual Budget Estimated Adopted 1Acct# Acct Description 2001-02 2002-03 2002 -03 2003 -04 7100 Personnel Services 71002 Regular Wages $ 505,342 $ 532,330 $ 511,635 $ 603,275 71003 Part Time Wages 19,666 18,000 31,592 38,263 71009 Overtime 52,923 58,043 46,360 51,541 71010 Election Worker 22,759 14,656 6,000 14,663 71011 Extra Helprremporary 68,485 72,968 62,000 50,760 71021 Health & Dental Insurance 54,639 61,054 61,004 70,587 71022 TMRS 80,421 84,482 79,852 89,340 71023 FICA 48,503 52,865 50,337 57,168 71028 Workers Compensation 1,098 1,370 1,197 13,781 71041 Allowances 5,700 5,700 5,700 5,700 Total Personnel Services 859,536 901,468 855,677 995,078 7200 Supplies 72001 Office 23,598 20,900 19,341 20,900 72002 Postage 24,010 20,150 22,197 22,150 72004 Printing 12,049 12,000 11,922 12,000 72026 Cleaning & Janitorial 377 2,400 1,200 1,500 72061 Meeting Supplies 841 1,800 616 1,000 Total Supplies 60,875 57,250 55,276 57,550 7300 Maintenance 73011 Buildings 3,730 2,300 2,290 2,300 73027 Heating & Cooling System 2,218 3,804 3,400 3,804 73041 Furniture & Fixtures 5,320 3,650 2,600 3,650 73042 Machinery & Equipment 895 2,000 1,295 2,000 73046 Books 6,597 4,750 4,750 4,750 Total Maintenance 18,760 16,504 14,335 16,504 7400 Services 74001 Communication 9,386 10,100 8,034 10,100 74002 Electric Service 16,360 27,500 18,327 27,500 74011 Hire Of Equipment 6,815 14,000 4,130 14,000 74021 Special Services 19,576 32,000 31,543 37,000 74026 Janitorial Services 4,113 6,000 6,084 6,144 74036 Advertising 25,590 22,500 16,900 22,500 74041 Travel & Reimbursables 5,093 6,000 5,076 6,000 74042 Education & Training 2,153 3,000 2,844 3,000 74051 Rents 10,119 14,371 16,088 16,112 74071 Association Dues 1,850 4,853 4,565 4,353 Total Services 101,055 140,324 113,591 146,709 7500 Sundry Charges 75051 Court Cost 6,733 8,000 6,680 8,000 Total Sundry & Other 6,733 8,000 6,680 8,000 Total Operating 1,046,959 1,123,546 1,145,559 1,223,841 9000 Other Financing Uses 91201 To Municipal Court Security 15,054 21,639 26,351 29,928 Total Other Financing Uses 15,054 21,639 26,351 29,928 TOTAL DEPARTMENT $ 1,062,013 $ 1,145,185 $ 1,071,910 $ 1,253,769 117 118 CITY OF BAYTOWN SERVICE LEVEL BUDGET 1180 CITY FACILITIES This cost center provides funding to maintain City Hall. This budget includes utilities, rentals and equipment shared by all departments located in City Hall. Actual Budget Estimated Adopted Acct# Acct Description 2001 -02 2002 -03 2002 -03 2003 -04 7100 Personnel Services 71002 Regular Wages $ 1,111 $ - $ - $ 71011 Extra Help/Temporary 195 - - 71021 Health & Dental Insurance 141 - - 71022 TMRS 159 - - 71023 HiCA 97 - - 71028 Workers Compensation 65 - - - Total Personnel Services 1,768 - - - 7200 Supplies 72001 Office 9,520 10,000 10,000 10,000 72002 Postage 1,033 855 855 855 72026 Cleaning & Janitorial 2,965 3,000 3,000 3,000 Total Supplies 13,518 13,855 13,855 13,855 7300 Maintenance 73011 Buildings 11,207 12,500 7,000 16,500 73027 Heating & Cooling System 6,862 9,000 9,000 9,000 73041 Furniture & Fixtures 264 1,000 250 500 73042 Machinery & Equipment 1,553 1,500 1,500 1,500 Total Maintenance 19,886 24,000 17,750 27,500 7400 Services 74001 Communication 54,556 75,691 65,000 70,000 74002 Electric Service 20,030 45,519 45,000 45,519 74005 Natural Gas 4,383 10,000 10,800 7,000 74026 Janitorial Services 12,000 16,500 14,000 16,500 74051 Rents 274,336 376,532 359,900 359,900 Total Services 365,305 524,242 494,700 498,919 Total Operating 400,477 562,097 526,305 540,274 TOTAL DEPARTMENT $ 400,477 $ 562,097 $ 526,305 $ 540,274 119 CITY OF BAYTOWN SERVICE LEVEL BUDGET General overhead includes expenditures that are not directly associated with any other department within the General Fund. The major components are insurance, street lighting, funding for the merit pay plan, special programs and contingencies. 2001 -02 2002 -03 2002-03 2003 -04 7100 Personnel Services 71009 Overtime $ $ 436,768 $ 436,768 $ 71021 Health & Dental Insurance - - - (36,676) 71022 TMRS 65,318 65,318 71023 FICA 34,943 34,943 71028 Workers Compensation - 6,116 6,116 - 71051 Merit & Across The Board 17,311 - 436,266 71081 Retired Employee Benefits 505,568 582,657 550,000 606,373 Total Personnel Services 505,568 1,143,113 1,093,145 1,005,957 7200 Supplies 72001 Office 765 9,300 1,500 4,300 72002 Postage - 500 - 500 72004 Printing 1,231 1,200 1,200 72041 Education 313 10,000 - 2,500 Total Supplies 2,309 21,000 1,500 8,500 7400 Services ' 74002 Electric Service 553 131,984 - 100,000 74003 Street Lighting 527,417 523,242 512,470 539,416 74007 TWC Claims Paid 12,392 20,000 24,726 20,000 74021 Special Services 13,689 75,000 35,000 35,000 74029 Service Awards 34,084 31,200 31,200 31,200 74036 Advertising 2,361 37,500 - - 74041 Travel & Reimbursables 8,509 10,500 5,000 6,500 74042 Education & Training - 5,000 1,500 1,500 74061 Demolition Of Structures 8,125 18,385 18,385 33,728 74210 General Liability Insurance 29,369 26,276 24,200 30,243 74220 Errors & Omissions 40,959 37,966 35,935 44,919 74230 Law Enforcement Liability 47,636 41,925 34,323 42,904 74240 Auto Lliability 60,658 54,907 56,440 70,550 74241 Auto Collision 19,921 21,005 26,100 27,405 74242 Auto Catastrophic 2,782 2,598 2,211 2,322 74271 Mobile Equipment 5,302 4,666 5,282 5,546 74272 Real & Personal Property 45,698 40,215 54,321 54,321 74277 Flood Insurance 7,154 17,324 17,324 17,324 74280 Bonds 600 4,038 4,038 4,038 74295 Deductibles 69,250 140,000 126,500 150,000 Total Services 936,459 1,243,731 1,014,955 1,216,916 7500 Sundry Charges 77001 Texas State Guard - 1,200 1,200 1,200 77002 Economic Development 25,000 25,000 25,000 - 77103 Other 10,515 - - - 77104 CDBG Public Services 33,981 20,000 20,000 34,000 Total Sundry & Other 69,496 46,200 46,200 35,200 Total Operating 1,513,832 2,454,044 2,155,800 2,266,573 120 CITY OF BAYTOWN SERVICE LEVEL BUDGET 1190 GENERAL OVERHEAD Actual Budget Estimated Adopted Acct# Acct Description 2001 -02 2002 -03 2002 -03 2003 -04 8000 Capital Outlay 80001 Furniture & Equip <$5,000 $ 4,393 $ - $ 4,337 $ - 81011 Signs - 17,500 17,500 10,000 86011 Capital Lease Purchases 35,723 21,303 26,957 - Total Capital Outlay 40,116 38,803 48,794 10,000 9900 Contingencies /Other 99001 Contingencies 186,904 160,000 160,000 116,745 99002 Unforseen/New Initiatives - - - 25,027 Total Contingencies 186,904 160,000 160,000 141,772 TOTAL DEPARTMENT $ 1,740,852 $ 2,652,847 $ 2,364,594 $ 2,418,345 121 CITY OF BAYTOWN PROGRAM SUMMARY 2000 POLICE Program Description The Police Department is composed of five (5) Bureaus: Patrol Bureau, Support Services, Administration, Community Services and Investigations. The Patrol Bureau is the central provider of basic police support for the City of Baytown. It is the largest and most vital bureau in the police department and provides initial response to and investigation of all crimes in Baytown. The Support Services Bureau is responsible for all support functions of the Police Department. These are the Jail Division, Property Room, Records Division, Police Garage, and Internal Affairs as well as budget preparation and equipment purchases. The Administrative Services Bureau is responsible for organizing and directing the activities of the Baytown Police Department. The Bureau provides leadership, administrative support and legal guidance to the Department and ensures the citizens of Baytown receive effective law enforcement. The Community Services Bureau fills a conduit between the Police Department and the Public. Its programs include Crime Prevention, DARE, Crime Stoppers, Neighborhood Watch Programs, Civilian Police Academy and the Baytown Police Academy. The Investigations Bureau consists of the following elements: Criminal Investigations (CID), Narcotics, Identification, and Bomb Squad. Major Goals • Thoroughly investigate all complaints against Department personnel in a timely manner. • Increase efficiency in jail relating to in- processing and releases of persons and their property. • Protect lives and property by enforcing State and local laws. • Patrol the City with a view toward deterring or detecting crime, or apprehending the criminal. • Respond appropriately to all calls for police services. • Provide written reports or records of all incidents investigated. • Implement policies and initiatives of the Chief of Police. • Enhance public relations by improving the delivery of police services to the public. • Improve on career development and the quality of police supervision. • Reduction of crime through community involvement. • Reduction of the fear of crime, assisted by all officers in the Department. • Solicitation of information and ideas from the public. • Involvement of the Police in community functions. • Improvement of the Department image in the community. 122 • Improvement of the Baytown Crime Stoppers as well as Ross S. Sterling and Robert E. Lee High Schools Crime Stoppers programs. • Institution of the Baytown Citizens Academy - Advance Course. • To conduct thorough criminal investigations in such a manner as to enhance the criminal or potential criminals awareness that the commission of a crime will certainly result in their apprehension and vigorous prosecution. • To provide a more secure environment for the Citizens of Baytown through quality criminal investigations. • To continue the success of the probation/parole violators round -up. • To provide more secure streets for the citizens of Baytown through the DOT/Traffic Enforcement Unit. Major Objectives • Reduce complaints against officers by investigating and resolving the problems, thus increasing professionalism. • Eliminate all errors in booking and other record keeping relating to jail records. • Eliminate backlog of inactive reports awaiting microfilm. • Provide adequate security on case files to ensure the integrity of the records management system. • Provide additional cross training for personnel. • Reduce crime in Baytown to the lowest possible level. • Detect and apprehend all criminals in Baytown. • Reduce property damage, personal injury and deaths to minimum levels. • Provide competent and thorough police investigations and reports. • Present a favorable image to all citizens. • Update, complete, and publish the Department's Policy Manual and distribute it to all employees. • Conduct legal research and legal advice to reduce civil litigation against the Department and the City of Baytown. • Continued use of both the Mobile Substation and Crime Prevention trailer for community education / enforcement projects. • Provide quality animal services at the Animal Control Shelter and Adoption Center. • Continue to improve and move forward with MDT unit computers and programming which further assists in processing, identifying and accessing criminal information. • Update telephone communications with the public. 2000 POLICE • To develop a higher degree of expertise of Detectives in the investigation of criminal offenses through updated and advanced training. • To emphasize and encourage better and more thorough crime scene investigation and physical evidence collection to facilitate identifying the actor or what actually occurred. • To utilize and be receptive to new techniques and methods of investigations by encouraging innovative and proactive thinking of the investigators. • To interface with the community and encourage the various community organizations to participate in the effort against criminal activity. • To increase the pressure on the narcotics user, seller and distributor through proactive enforcement and prosecution. • To deny the "profitability" of dealing in narcotics by developing and pursuing financial disruption investigations and interdiction efforts. • To develop a working relationship with the existing youth gangs that would complement the efforts of various groups yet insure they understand that we will actively prosecute any criminal activity. • To address the cause and effect issues that may encourage, promote or provide an environment for criminal activity. 123 Actual Budget Estimated Projected Workload Measures 2001 -02 2002 -03 2002 -03 2003 -04 1. Calls for service 54,500 52,600 54,164 55,000 2. Offense reports written 11,311 11,650 10,778 10,271 3. Prisoners processed 5,296 5,150 5,110 5,292 4. AFIS Completed 2,140 2,140 2,146 2,299 5. To-Be Warrants Filed 358 350 346 350 6. Commitments Filed 1,408 1,550 1,344 1,350 7. New Officers Trained 1 8 7 8 8. Accident Reports 3,503 (Inc/PP) 2,490 2,378 2,406 9. Total IA Complaints 77 69 81 80 10. Offenses Cleared 4,611 8,650 4,506 4,550 11. UCR Crimes 3,247 3,000 3,120 3,170. 12. Cases Inactivated 2,682 2,600 2,680 2,680 13. Cases Unfounded 76 100 46 46 14. Cases Reported in the Period Added to Detective Que for Follow -up 1,643 1,700 1,224 1,224 15. Animal Pick -ups 4,510 6,000 4,562 4,715 16. Animal Redemptions & Adoptions 1,324 1,600 1,375 1,400 17. Animal Transferred to Humane Society for Adoption 1,027 2,000 2,200 2,300 18. Bite Incidents 75 200 90 100 19. Adoptions 926 1,000 975 1,000 Performance Measures I. Citations Issued 15,254 18,500 16,366 17,560 2. County/Felony Charges 1,807 1,850 1,822 1,850 3. Number violent crimes 250 255 265 265 4. Prisoners Released 5,310 5,135 5,135 5,307 5. Report Verifications 4,958 5,475 4,954 4,950 6. Reports Disseminated 3,127 3,500 3,196 3,266 7. Supplement Rpts. Screen 9,600 9,750 8,696 8,696 8. Secondary Employees Apps. 124 97 97 100 123 CITY OF BAYTOWN SERVICE LEVEL BUDGET 2000 POLICE Actual Budget Estimated Adopted Acct# Acct Description 2001 -02 2002 -03 2002 -03 2003 -04 7100 Personnel Services 71002 Regular Wages $ 6,471,574 $ 7,174,888 $ 6,779,499 $ 7,041,268 71003 Part Time Wages 25,306 26,126 3,064 - 71009 Overtime 254,647 348,706 270,315 313,993 71011 Extra Help/Temporary 480 - - - 71021 Health & Dental Insurance 680,068 780,776 769,063 917,158 71022 TMRS 935,167 1,077,849 985,575 1,021,382 71023 FICA 499,277 562,362 524,344 546,819 71028 Workers Compensation 136,627 149,913 148,798 291,006 71041 Allowances 12,681 18,060 17,702 24,660 71091 Personal Services Reimbursed - - - - Total Personnel Services 9,015,827 10,138,680 9,498,360 10,156,286 7200 Supplies 72001 Office 28,552 29,965 29,384 23,842 72002 Postage 3,764 5,000 4,453 6,968 72004 Printing 6,717 6,057 5,563 6,676 72005 Animal Feed 4,623 8,163 4,172 8,663 72006 Clothing Allowance 19,719 23,400 19,459 21,600 72007 Wearing Apparel 53,551 62,332 61,583 64,745 72016 Motor Vehicle 157,628 207,256 185,484 187,625 72021 Minor Tools 9,461 17,320 17,303 16,174 72026 Cleaning & Janitorial 16,694 16,004 14,358 14,466 72031 Chemical 247 365 365 513 72032 Medical 491 1,670 1,434 1,760 72036 Identification 12,266 23,373 19,661 20,607 72041 Educational 24,683 28,655 26,635 30,961 72061 Meeting Supplies 8,277 13,150 9,092 10,350 Total Supplies 346,673 442,710 398,946 414,950 7300 Maintenance 73001 land 10,482 12,540 11,790 12,540 73011 Buildings 24,930 17,090 27,267 16,540 73027 Heating & Cooling System 26,113 27,158 26,856 27,158 73041 Furniture & Fixtures 17,455 18,089 17,916 17,351 73042 Machinery & Equipment 8,728 14,260 12,464 18,536 73043 Motor Vehicles 121,485 103,850 182,977 128,800 73045 Radio & Testing Equipment 726 2,000 2,050 2,000 73046 Books 644 3,783 3,118 3,901 73053 Vehicle Repair - Collision 10,264 9,000 - 9,000 Total Maintenance 220,827 207,770 284,438 235,826 7400 Services 74001 Communication 88,958 128,875 99,735 105,412 74002 Electric Service 103,872 132,028 106,775 117,360 74005 Natural Gas 1,790 3,042 2,047 4,542 74010 I-ease Of Vehicles 11,052 22,000 - - 74011 Hire Of Equipment 3,855 3,721 3,879 3,490 74012 Insurance 8,238 8,288 8,238 124 CITY OF BAYTOWN SERVICE LEVEL BUDGET 2000 POLICE Actual Budget Estimated Adopted Acct# Acct Description 2001 -02 2002-03 2002 -03 2003 -04 74021 Snecial Services $ 36,715 $ 43,759 $ 60,618 $ 74,901 74026 Janitorial Services 16,933 21,698 17,950 20,798 74031 Wrecker Service 1,931 4,500 2,015 2,500 74036 Advertising 561 1,500 999 1,500 74041 Travel & Reimbursables 5,751 24,793 14,821 27,890 74042 Education & Training 16,062 56,635 44,050 60,717 74045 In -State Investigative Travel 187 3,076 1,532 5,076 74047 Support Of Prisoners 49,314 65,500 60,345 65,500 74051 Rents 32,409 35,072 29,607 28,118 74058 Landfill Fees 1,510 1,635 1,270 1,623 74071 Association Dues 3,022 4,390 3,897 4,720 74082 Confidential 5,280 10,000 10,604 15,600 Total Services 379,202 570,462 468,432 547,985 7500 Sundry Charges 75061 Medical - Preemployment 2,730 2,535 1,764 2,535 75064 Medical Services 14,226 7,000 7,210 7,000 Total Sundry Charges 16,956 9,535 8,974 9,535 Total Operating 9,979,485 11,369,157 10,659,150 11,364,582 8000 Capital Outlay 80001 Furniture & Equip <$5,000 12,049 2,500 2,252 2,054 84042 Machinery & Equipment 22,175 25,000 8,040 25,000 84043 Motor Vehicles 21,540 302,000 302,000 353,000 Total Capital Outlay 55,764 329,500 312,292 380,054 9000 Other Financing Uses 91226 To Miscellaneuos Police 10,574 14,761 7,428 10,945 91228 To Police Academy 19,520 3,804 - - 91233 ToII G Fund 11,159 6,133 6,133 11,292 91240 To Org Crime & Nate Task 65,187 70,752 84,712 69,183 Total Other Financing Uses 106,440 95,450 98,273 91,420 TOTAL DEPARTMENT $ 10,141,689 $ 11,794,107 $ 11,069,715 $ 11,836,056 125 CITY OF BAYTOWN PROGRAM SUMMARY 2020 FIRE Program Description The Fire Department consists of three operating divisions: Administration, Support Services, and Operations. The primary goal of the Administration Division of Baytown Fire and Rescue Services is to provide clerical, technical, managerial support for all employees, functions and programs. The Support Services Division is responsible for emergency management, maintaining the fleettequipment, providing for public education, fire investigations, inspections of public and mercantile buildings and sites impacting the safety and welfare of the public, Fire Prevention Code enforcement, facilities and other City departments as directed by the Fire Chief. The primary goal of the Operations Division of Baytown Fire and Rescue Services is to provide a range of high quality programs and services designed to protect the lives, property and environment of the citizens, business community and visitors within the City of Baytown from adverse effects due to fires and natural or man -made disasters. The services include fire suppression, emergency medical rescues, hazardous materials incidents and other dangerous conditions. Major Goals • To continue efforts, to prevent any fire deaths in Baytown and to reduce property losses from fire. • Research, develop and deliver quality educational and training programs to employees of Baytown Fire and Rescue Services to improve safety and operating efficiency and effectiveness. • Provide preventive maintenance services for all equipment owned by Baytown Fire and Rescue Services and provide timely attention to needed repairs. • To improve sudden cardiac emergency save rate by more advanced First Responder Service. • Improve the public awareness of Fire Rescue functions and services through increased public education activities such as Citizens Fire Academy and the fire Safety House. • To improve rapid access for Operations Division apparatus through increased enforcement of fire lanes. 126 • To provide fire suppression and rescue services to residents and visitors within our designated response area. • To continue efforts to insure that every habitation in the City of Baytown has a working early fire warning device. • To develop an all hazard approach to fire protection. • To provide for the health and safety of firefighters in compliance with NFPA 1500. Major Objectives • To reduceteliminate fire deaths and fire injuries in the city through education and inspections. • To function test all fire hydrants in the city annually. • To reduce property fire losses in the city. • To provide Fire Safety House training to third grade student in Goose Creek ISD. • Improved ITS system, providing timely and accurate data for analysis of job performance and effectiveness. • To strive to improve the City of Baytown ISO Class 4 rating, improving service to citizens and providing potential insurance premium reductions. • To provide rapid water rescue of persons in the bays and water surrounding Baytown (10 minutes from dispatch to boat or Personal Water Craft in the water). • To provide hands -on training for all city employees in the proper use of fire extinguishers. Standardize the purchase and maintenance of all city fire extinguishers. • To develop and train a Hazardous Materials Team to mitigate the release of a Hazardous Material. • To develop and train special operations teams in critical technical rescue disciplines. • To evaluate response capabilities in a standard manner utilizing the benchmarks in NFPA 1710. 2020 FIRE Workload Measures Actual 2001 -02 Budget 2002 -03 Estimated 2002 -03 Projected 2003 -04 1. Fire/Rescue Responses 1,810 1,750 1,842 1,875 2. Medical Responses 3,185 3,200 3,172 3,195 3. Target Hazard Preplans 0 90 30 90 4. In House Training Classes 322 120 220 150 5. Pump Capacity Tests 8 8 8 8 6. Fire Fighter Injuries 13 12 20 18 7. Plan Reviews Performed 370 300 160 320 8. Inspections Performed 539 450 496 500 9. Adult Programs presented 10 70 32 45 10. Adult Program Attendance 441 1,000 2,500 1,500 11. Juvenile Programs presented 65 30 55 58 12. Juvenile Program Attendance 14,395 15,000 20,276 16,400 13. Training Hours (man hours) 12,693 10,000 7,152 8,000 14. Hydrant Flow Testing 0 1,800 300 1,800 15. Hazardous Materials Collected 82,282 80,000 0 0 16. Hazardous Materials Responses 175 115 144 155 Performance Measures 1. One minute (60 seconds) for turnout time N/A 90% 90% 90%a 2. Four minutes (240 seconds) or less for the N/A 90% 20% 50% 9. arrival of the first arriving engine company 8 8 8 8 3. Eight minutes (480 seconds) or less for the N/A 90% 37% 50% 11. deployment of a full first alarm assignment at 49 90 62 55 12. a fire suppression incident 14 12 18 15 4. Four minutes (240 seconds) or less for the N/A 90% 60% 90% 14. arrival of a first responder at an emergency 65 60 85 75 15. medical incident. 19,412 15,000 15,275 17,000 5. Fire Fighter Injuries 13 12 20 18 6. Civilian Injuries 11 8 14 95 7. Loss to Total Value Ratio 13% 10% 11% 10% 8. Percent semi- annual PM on -time 75% 50% 75% 100% 9. Pump Capacity Tests 8 8 8 8 10. Civilian Fire Deaths 0 0 0 0 11. Investigations 49 90 62 55 12. Commercial Fires with Loss 14 12 18 15 13. Total Responses 4,995 5,000 4,792 4,954 14. Number of Residential Fires with a loss 65 60 85 75 15. Average $ Loss per Residential Structure Fire 19,412 15,000 15,275 17,000 16. Percent of PM complete on time 50°% 50% 100% 100% 17. Non - Structure Fires with Loss 86 75 150 95 • = New Workload and Performance Measures 127 CITY OF BAYTOWN SERVICE LEVEL BUDGET 2020 FIRE Actual Budget Estimated Adopted Acct# Acct Description 2001 -02 2002 -03 2002 -03 2003 -04 7100 Personnel Services 71002 Regular Wages $ 3,287,581 $ 4,069,043 $ 3,928,393 $ 4,160,222 71003 Part Time Wages 7,987 2,440 - 2,441 71009 Overtime 318,447 192,107 291,481 264,125 71021 Health & Dental Insurance 352,250 437,131 474,575 542,600 71022 TMRS 516,503 610,501 629,944 614,858 71023 FICA 268,965 317,979 332,600 328,287 71028 Workers Compensation 45,333 53,194 57,593 125,475 71041 Allowances 10,610 10,500 11,100 10,500 Total Personnel Services 4,807,676 5,692,895 5,725,686 6,048,508 7200 Supplies 72001 Office 8,594 6,200 6,149 6,200 72002 Postage 1,359 900 846 800 72004 Printing 1,550 500 1,699 500 72006 Clothing Allowance 2,167 2,880 2,880 2,880 72007 Wearing Apparel 52,480 52,378 51,927 64,688 72016 Motor Vehicle 25,825 33,013 32,084 33,013 72021 Minor Tools 12,017 11,950 12,379 10,500 72026 Cleaning & Janitorial 6,222 5,100 7,808 5,100 72031 Chemical 1,643 2,245 2,201 2,000 72032 Medical 2,950 3,200 3,175 3,200 72036 Identification 1,665 2,075 710 1,125 72041 Educational 15,094 14,550 11,898 10,550 72045 Computer Software Supply 2,493 800 600 - Total Supplies 134,059 135,791 134,356 140,556 7300 Maintenance 73001 Land 1,389 9,910 9,648 4,910 73011 Buildings 25,519 24,950 32,415 23,950 73027 Heating & Cooling System 3,573 7,750 7,257 7,750 73041 Furniture & Fixtures 2,579 3,000 2,877 3,000 73042 Machinery & Equipment 22,283 17,300 17,208 16,300 73043 Motor Vehicles 87,464 72,500 101,192 72,500 73045 Radio & Testing Equipment 40 2,500 2,252 2,500 Total Maintenance 142,847 137,910 172,849 130,910 7400 Services 74001 Communication 22,059 21,550 22,582 19,050 74002 Electric Service 46,346 56,050 54,725 53,050 74005 Natural Gas 6,752 8,170 12,300 12,170 74011 Hire Of Equipment 447 1,500 525 500 74021 Special Services 2,532 4,450 5,200 5,000 74026 Janitorial Services 4,950 4,950 5,069 5,069 74041 Travel & Reimbursables 30,191 20,050 13,229 10,700 74042 Education & Training 21,675 17,530 13,100 9,030 74051 Rents 25,772 20,500 20,000 5,000 74071 Association Dues 2,899 3,135 3,105 2,910 Total Services 163,623 157,885 149,835 122,479 128 CITY OF BAYTOWN SERVICE LEVEL BUDGET 2020 FIRE Actual Budget Estimated Adopted Acct# Acct Description 2001 -02 2002 -03 2002 -03 2003 -04 7500 Sundry Charges 75001 Contributions $ 2,302 $ 2,448 $ 2,448 $ 2,448 Total Sundry Charges 2,302 2,448 2,448 2,448 Total Operating 5,250,507 6,126,929 6,185,174 6,444,901 8000 Capital Outlay 80001 Furniture & Equip <$5,000 14,278 10,918 82011 Building & Improvements 50,000 - - 27,000 83027 Heating & Cooling System - 20,000 19,400 - 84042 Machinery & Equipment 26,903 65,500 63,652 82,494 84043 Motor Vehicles 25,273 - - 45,000 84045 Radio & Testing Equipment - 15,000 2,426 13,060 86011 Capital Lease Purchases 81,823 130,619 130,619. 154,331 Total Capital Outlay 198,277 231,119 216,097 332,803 TOTAL DEPARTMENT $ 5,448,784 $ 6,358,048 $ 6,401,271 $ 6,777,704 129 CITY OF BAYTOWN PROGRAM SUMMARY 2030 COMMUNICATIONS Program Description The Public Safety Communications Division is a consolidated communications center responsible for dispatching critical services provided by the City of Baytown. The Division serves as the critical interface between the public and all emergency services (i.e., Police, Fire and EMS). Calls for service for Animal Control, Public Works and Traffic Control are processed and dispatched by the Division. The Division coordinates City response to major incidents and disasters. The Radio Shop is part of the Public Safety Communications Division. This operation is responsible for the acquisition, installation and maintenance of all communications equipment for the City. Major Goals • Improve the productivity and efficiency of the Communications Division in customer service. • Improve the delivery of customer service to all internal and external customers. • Improve productivity and efficiency of the operation. • Maintain correct inventory of all radio equipment. • Provide support for the Trunking radio system. • Convert Public Works and other City Departments to 800 Trunking Radio System. Major Objectives • Improve customer service systems for internal and external customers. Create methods to improve efficiency of dispatch services. Improve customer service for internal and external customers. Perform preventive maintenance on all radios and system equipment. 130 Actual Budget Estimated Projected Workload Measures 2001.02 2002 -03 2002 -03 2003.04 1. Police Calls for Service 46,119 45,000 47,825 48,000 2. Fire/EMS Calls for Service 8,421 8,100 8,900 9,000 3. Animal Control Calls for Service 5,260 4,800 5,454 5,500 4. Public Works Calls for Service 2,039 1,850 2,114 2,200 5. Service Work Orders 393 475 425 300 130 CITY OF BAYTOWN SERVICE LEVEL BUDGET 2030 COMMUNICATIONS Actual Budget Estimated Adopted Acct# Acct Description 2001 -02 2002 -03 2002.03 2003 -04 7100 Personnel Services 71002 Regular Wages $ 657,542 $ 709,165 $ 688,332 $ 713,295 71003 Part Time Wages 8,720 3,120 2,560 - 71009 Overtime 58,628 50,688 50,748 50,352 71021 Health & Dental Insurance 75,424 83,652 86,345 111,004 71022 TMRS 102,612 108,942 103,314 106,021 71023 FICA 54,239 57,128 55,218 56,724 71028 Workers Compensation 2,438 2,543 3,625 6,550 71041 Allowances 2,400 2,400 2,400 2,400 Total Personnel Services 962,003 1,017,638 992,542 1,046,346 7200 Supplies 72001 Office 808 1,000 995 1,000 72002 Postage 287 150 25 - 72016 Motor Vehicle 345 733 350 350 72021 Minor Tools 556 1,130 1,129 1,100 72041 Educational - 100 - - 72045 Computer Software Supply - 310 310 310 Total Supplies 1,996 3,423 2,809 2,760 7300 Maintenance 73011 Buildings 1,395 2,220 2,220 7,220 73027 Heating & Cooling System 314 76 76 76 73039 Miscellaneous - - - 7.500 73041 Furniture & Fixtures 323 350 - 300 73042 Machinery & Equipment 4,222 6,170 5,850 6,235 73043 Motor Vehicles - 427 350 350 73045 Radio & Testing Equipment 25,175 22,651 12,000 12,000 Total Maintenance 31,429 31,894 20,496 33,681 7400 Services 74001 Communication 2,225 9,786 4,164 8,646 74002 Electric Service 5,352 6,720 5,800 5,800 74005 Natural Gas 154 360 145 360 74011 Hire Of Equipment - 57,286 43,641 56,510 74041 Travel & Reimbursables 828 1,136 516 620 74042 Education & Training 50 200 80 200 74071 Association Dues - 105 105 105 Total Services 8,609 75,593 54,451 72,241 Total Operating 1,004,037 1,128,548 1,070,298 1,155,028 8000 Capital Outlay 80001 Furniture & Equip <$5,000 1,305 3,300 3,000 1,305 3,300 3,000 TOTAL DEPARTMENT $ 1,005,342 $ 1,131,848 $ 1,073,298 $ 1,155,028 131 CITY OF BAYTOWN PROGRAM SUMMARY 2040 EMERGENCY MEDICAL SERVICES Program Description The Emergency Medical Services Division is responsible for responding to calls for assistance in the event of injury or medical emergencies. This includes on scene stabilization and transport to proper medical facilities. Care given to patients ranges from basic first aid to advanced life support measures. or Goals To provide prompt, efficient out of hospital care to the level required to reduce pain and suffering. To stabilize any patient to the degree necessary to provide safe, rapid transport to the appropriate medical facility. Major Objectives • To respond to and arrive at the scene of a call for medical assistance in less than 9 minutes 90% of the time. • To provide treatment and stabilization at the scene in 15 minutes or less for trauma patients and 30 minutes or less for medical patients. • To provide the receiving facility a complete assessment of patient condition and care given at the scene. • To provide continued monitoring of patient condition and additional treatment as needed during transport. • To maintain patient billing records and accurately bill and collect user fees, maintaining a non - adjusted collection rate of 52 %. Performance Measures 1. Number of Responses Actual Budget Estimated Projected Workload Measures 2001 -02 2002 -03 2002 -03 2003.04 1. Number of 911 Requests 6,683 6,700 6,900 7,400 2. RequestlResponse Ratio 95% 94% 98% 98% Performance Measures 1. Number of Responses 6,365 6,300 6,800 7,300 2. Treatment within 15 -30 minutes 93% 90% 90% 90% 3. Response Time All Calls <9 Minutes 89.4 88% 90% 90% 4. Collection Ratio (All Receivables) 51.83% 55% 52% 52% 132 CITY OF BAYTOWN SERVICE LEVEL BUDGET 2040 EMERGENCY MEDICAL SERVICES Actual Budget Estimated Adopted Acct# Acct Description 2001 -02 2002 -03 2002 -03 2003.04 7100 Personnel Services 71002 Regular Wages $ 624,967 $ 762,598 $ 727,095 $ 759,456 71009 Overtime 192,702 147,488 253,716 189,075 71021 Health & Dental Insurance 77,320 92,019 101,730 127,083 71022 TMRS 116,763 130,077 135,744 131,227 71023 FICA 60,737 67,672 75,032 69,795 71028 Workers Compensation 17,978 17,794 19,753 30,813 Total Personnel Services 1,090,467 1,217,648 1,313,070 1,307,449 7200 Supplies 72001 Office 2,783 2,700 3,200 3,000 72002 Postage 3,841 3,630 4,866 4,370 72004 Printing 1,488 1,600 1,550 1,600 72007 Wearing Apparel 3,421 5,787 5,500 4,582 72016 Motor Vehicle 10,509 13,344 12,446 12,500 72021 Minor Tools - 250 240 250 72026 Cleaning & Janitorial 1,859 2,160 2,000 2,160 72032 Medical 69,544 62,315 63,000 64,915 Total Supplies 93,445 91,786 92,802 93,377 7300 Maintenance 73011 Buildings 3,052 2,500 2,000 2,500 73027 Heating & Cooling System 357 500 450 500 73041 Furniture & Fixtures 170 500 450 500 73043 Motor Vehicles 6,816 6,000 4,000 6,000 73045 Radio & Testing Equipment 997 1,000 1,611 1,000 Total Maintenance 11,392 10,500 8,511 10,500 7400 Services 74001 Communication 3,845 5,724 3,000 4,332 74002 Electric Service 3,643 4,000 4,000 4,000 74005 Natural Gas 322 650 616 650 74021 Special Services 11,700 11,700 11,700 11,700 74041 Travel & Reimbursables 6,341 6,800 3,000 2,800 74042 Education & Training 4,588 3,900 3,500 2,850 74071 Association Dues 545 1,700 1,500 1,300 Total Services 30,984 34,474 27,316 27,632 Total Operating 1,226,288 1,354,408 1,441,699 1,438,958 8000 Capital Outlay 82011 Building & Improvements - 17,500 17,463 84042 Machinery & Equipment 25,243 - 84043 Motor Vehicles 59,200 - - - 86011 Capital Lease Purchases 9,059 13,106 6 13,106 Total Capital Outlay 93,502 30,606 30,569 13,106 TOTAL DEPARTMENT $ 1,319,790 $ 1,385,014 $ 1,472,268 $ 1,452,064 133 CITY OF BAYTOWN PROGRAM SUMMARY 3000 PUBLIC WORKS ADMINISTRATION Program Description The administrative support staff maintains service and maintenance records for Public Works/Utilities. The staff prepares and submits regulatory agency reports such as EPA and TCEQ. The support staff is also responsible for handling and personnel related duties such as time keeping, payroll data forms, workers compensation, performance consultations and evaluations. The staff responds to resident's needs both in person and by telephone and maintains excellent customer service. The support staff is responsible for dispatching work orders to the field crews via radio and also acts as a liaison between the field crews, citizens and supervisors. The support staff endures all purchases made are in compliance with the budget as well as monitoring contracts to make sure expenditures do not exceed contract amounts. The staff oversees building maintenance and utility services for the entire Municipal Service Center as well as working with contactors to ensure work is complete. Major Goals • Respond to citizen concerns with an investigation and follow up with communication within a 24 hour period. Maintain excellent service to the citizens when they come to Public Works or call on the telephone. Major Objectives • Provide accurate and complete information to citizens calling Public Works. 1. Percent of TCEQ and EPA reports submitted on time. 2. Avg number of man -hours spent calculating & preparing EPA & TCEQ reports each month. 134 [WrIVA 64 64 100% 64 64 Actual Budget Estimated Projected Workload Measures 2001 -02 2002 -03 2002 -03 2003 -04 1. Telephone Calls 40,000 42,500 41,300 41,000 2. Dispatch Radio 8,500 8,000 7,425 7,500 3. Assist Citizens or Employees 6,600 7,500 7,000 7,000 4. EPA & TCEQ Reports 360 360 360 360 1. Percent of TCEQ and EPA reports submitted on time. 2. Avg number of man -hours spent calculating & preparing EPA & TCEQ reports each month. 134 [WrIVA 64 64 100% 64 64 CITY OF BAYTOWN SERVICE LEVEL BUDGET 3000 PUBLIC WORKS ADMINISTRATION Actual Budget Estimated Adopted Acct# Acct Description 2001 -02 2002 -03 2002 -03 2003 -04 7100 Personnel Services 71002 Regular Wages $ 230,225 $ 258,203 $ 258,258 $ 258,935 71009 Overtime 2,682 2,400 640 - 71021 Health & Dental Insurance 6,712 7,044 9,602 12,183 71022 TMRS 34,383 38,497 37,437 37,215 71023 FICA 18,296 20,489 19,457 20,406 71028 Workers Compensation 521 520 457 823 71041 Allowances 7,800 8,760 9,778 9,960 Total Personnel Services 300,619 335,913 335,629 339,522 7200 Supplies 72001 Office 3,539 3,000 1,870 2,000 72002 Postage 2,366 2,800 3,236 3,200 72026 Cleaning & Janitorial 2,231 2,000 1,464 1,500 72032 Medical 227 300 140 200 72041 Educational 285 400 290 300 Total Supplies 8,648 8,500 7,000 7,200 7300 Maintenance 73011 Buildings 15,377 15,000 14,348 15,000 73027 Heating & Cooling System 7,619 8,000 8,000 3,000 73041 Furniture & Fixtures 267 300 251 300 73045 Radio & Testing Equipment - 3,000 - - Total Maintenance 23,263 26,300 22,599 18,300 7400 Services 74001 Communication 11,275 13,000 14,489 15,000 74002 Electric Service 43,246 52,000 43,246 44,000 74005 Natural Gas 9,334 6,000 9,334 10,000 74026 Janitorial Services 6,030 6,500 6,030 6,030 74041 Travel & Reimbursables 378 1,000 50 500 74042 Education & Training 875 1,000 164 200 74051 Rents 6,768 7,000 8,116 8,200 74071 Association Dues 524 550 285 300 Total Services 78,430 87,050 81,714 84,230 TOTAL DEPARTMENT S 410,960 $ 457,763 $ 446,942 $ 449,252 135 CITY OF BAYTOWN PROGRAM SUMMARY 3010 STREETS & DRAINAGE Program Description The Streets Maintenance division includes two street sweepers for cleaning the streets. The division operates two asphalt - patching crews that repair potholes, make repairs to streets due to utility work, tie in new driveways and maintain city access and parking facilities. One street maintenance crew operates to repair and maintain concrete streets and sidewalks. This crew also assists the CDBG sidewalk crew with heavy work and assists drainage maintenance crews with needed concrete work. The drainage maintenance division utilizes one crew to maintain drainage facilities, including cleaning of roadside ditches on an approximate five year schedule, sets drainage pipe for residents as required and repairs storm drain inlets and lines. This division also includes a capital drainage improvement crew that makes drainage system improvements such as new structures, major system upgrades and area drainage system realignments. Major Goals • To increase the frequency of sweeping during the year. • To respond to citizens complaints in a more timely manner. • To increase the productivity of the drainage maintenance and capital drainage crews. • To increase the productivity of the concrete crew by cross training personnel. • To do more preventive repairs on streets. Major Objectives • To insure that our operators are performing daily maintenance on their assigned equipment to reduce down time. • Do a better job of scheduling our workload. To get more of our people involved in concrete work. To hold our employees more accountable for the quality of their work. Workload Measures Actual 2001 -02 Budget 2002 -03 Estimated 2002 -03 Projected 2003 -04 1. Number of street cutouts 150 190 230 230 2. Frequency of Sweeping a. Driveways pipe -ft. 500 400 a. Residential 2 2 2 2 1,569 b. Main Thoroughfares 24 24 24 24 3. Drainage maintenance footage 27,000 28,000 41,097 42,000 4. Number of pipe jobs a. Driveways installed 15 24 8 24 b. Ditches piped 15 24 22 20 Performance Measures 1. Square yard pavement replaced 10,000 10,000 10,000 10,000 2. Percentage of sweeping done on time. 100% 75% 80% 80% 4. Footage of pipe installed a. Driveways pipe -ft. 500 400 176 400 b. Ditches piped -ft. 1,000 1,300 1,569 1,300 136 CITY OF BAYTOWN SERVICE LEVEL BUDGET 3010 STREETS & DRAINAGE Actual Budget Estimated Adopted Acct# Acct Description 2001 -02 2002 -03 2002 -03 2003 -04 7100 Personnel Services 86,135 291,800 120,902 291,800 71002 Regular Wages $ 735,142 $ 792,334 $ 762,838 $ 705,787 71009 Overtime 14,498 14,025 14,025 13,888 71021 Health & Dental Insurance 108,254 128,419 128,224 148,489 71022 TMRS 107,049 115,242 109,301 99,603 71023 FICA 54,894 58,645 57,066 52,051 71028 Workers Compensation 43,592 43,210 42,141 82,231 Total Personnel Services 1,063,429 1,151,875 1,113,595 1,102,049 7200 Supplies 72007 Wearing Apparel 11,940 14,635 12,359 13,535 72016 Motor Vehicle 44,824 53,450 53,450 53,450 72021 Minor Tools 5,587 6,750 5,110 6,400 72031 Chemical 297 800 502 800 Total Supplies 62,648 75,635 71,421 74,185 7300 Maintenance 73025 Streets Sidewalks & Curbs 107,818 134,700 115,000 134,700 73026 Storm Drains 54,770 60,000 49,394 60,000 73043 Motor Vehicles 295,482 251,000 233,924 248,900 73045 Radio & Testing Equipment 700 - - Total Maintenance 458,070 446,400 398,318 443,600 7400 Services 74011 Hire Of Equipment 495 4,800 3,300 4,000 74021 Special Services 9,520 10,000 5,610 10,600 74041 Travel & Reimbursables 318 540 452 540 74042 Education & Training 518 700 308 700 74071 Association Dues 279 286 286 286 Total Services 11,130 16,326 9,956 16,126 Total Operating 1,595,277 1,690,236 1,593,290 1,635,960 8000 Capital Outlay 83025 Streets Sidewalks & Curbs 86,135 291,800 120,902 291,800 83026 Storm Drains 103,993 100,000 90,000 90,000 84042 Machinery & Equipment 8,990 14,700 14,700 - 84043 Motor Vehicles 57,480 - - - 86011 Capital Lease Purchases 116,724 133,432 228,524 73,952 Total Capital Outlay 373,322 539,932 454,126 455,752 TOTALDEPARTMENT $ 1,968,599 $ 2,230,168 $ 2,047,416 $ 2,091,712 137 CITY OF BAYTOWN PROGRAM SUMMARY 3020 TRAFFIC CONTROL Program Description The Traffic Control Operations conducts traffic engineering studies, receives and investigates traffic request, recommends installation and removal of traffic control devices in conformance with the latest revision of the Texas Manual of Uniform Traffic Control Devices. This division also installs, maintains and repairs all traffic control devices. These devices include traffic signals, flashing beacons, signs, barricades and pavement markings. Traffic studies performed included turning movement counts, 24 -hour volume counts, collision diagrams, speed and delay studies. Major Goals • Improve the safety and efficiency of the street system by the timely maintenance and installation of approved traffic control devices. • Assist other departments/divisions in the application of signs and markings to provide information and direction for parking and access to city facilities. Review of existing traffic controls to insure continuing applicability with changing demands. Provide timely response for the repair of traffic control devices giving priority to regulatory signs and traffic signals. Major Objectives • Develop and implement traffic calming measures. • Develop and implement accident reduction program. • Develop traffic monitoring program to identify changing traffic patterns for use in the following: ➢ Providing input to CIP process using roadway capacity analysis. Prioritize traffic signal improvements using critical lane volume and analysis, including modernization, phase removal/addition. • Improve sign maintenance criteria. • Continue street marker replacement. Workload Measures Actual 2001 -02 Budget 2002 -03 Estimated 2002 -03 Projected 2003 -04 1. Number of Request for Traffic Study 5 5 5 5 2. Number of School Crosswalks 51 51 51 51 3. Sign Service Calls 2,000 2,000 2,000 2,000 4. Traffic Signal Service Calls 2,000 2,000 2,000 2,000 5. Barricade Setup Calls 500 500 500 500 6. Barricade Maintenance Calls 500 500 300 300 7. Traffic Signal Maintenance Calls 200 200 200 200 arformance Measures 1. Traffic Studies Complete 90% 90% 90% 90% 2. School Crosswalks done 100% 100% 100% 100% 3. Signal Calls within 1/2 hr. 90% 90% 90% 90% 4. Barricade Calls within S4 hour 90% 90% 90% 90% 5. Sign Calls within % hour 90% 90% 40% 40% 6. Sign Maintenance 12 mth. cycle 90% 25% 25% 25% 7. Signal Maintenance 12 mth cycle 90% 25% 15% 15% 8. Roadway Marking Maintenance 12 mth cycle New item 25% 25% 25% 138 CITY OF BAYTOWN SERVICE LEVEL BUDGET 3020 TRAFFIC CONTROL Actual Budget Estimated Adopted Acct# Acct Description 2001 -02 2002 -03 2002.03 2003.04 7100 Personnel Services 71002 Regular Wages $ 173,900 $ 199,871 $ 183,901 S 200,551 71009 Overtime 11,519 12,000 11,828 11,979 71021 Health & Dental Insurance 13,995 17,610 15,850 20,304 71022 TMRS 26,813 30,624 27,595 29,746 71023 FICA 14,205 16,198 14,033 16,248 71028 Workers Compensation 5,367 5,878 5,416 11,603 71041 Allowances 2,377 2,400 2,353 - Total Personnel Services 248,176 284,581 260,976 290,431 7200 Supplies 72001 Office 379 400 400 400 72007 Wearing Apparel 2,258 3,000 2,000 2,200 72016 Motor Vehicle 7,053 14,000 10,000 12,000 72021 Minor Tools 2,774 2,500 2,500 2,500 72026 Cleaning & Janitorial 131 500 150 200 72056 Street Marking 5,965 76,000 41,000 46,000 Total Supplies 18,560 96,400 56,050 63,300 7300 Maintenance 73011 Buildings 1,296 4,000 2,500 3,000 73027 Heating & Cooling System 135 500 500 500 73042 Machinery & Equipment 990 2,500 1,200 2,000 73043 Motor Vehicles 24,611 20,000 12,000 15,000 73044 Street Signs 30,343 31,500 31,500 31,500 73045 Radio & Testing Equipment - 2,000 - - 73048 Signal Systems 19,462 39,600 39,600 39,600 73049 Barricades 3,763 5,000 5,000 5,000 73050 Damaged Signal Systems 48,497 - - - Total Maintenance 129,097 105,100 92,300 96,600 7400 Services 74001 Communication 985 2,950 1,500 1,000 74002 Electric Service 60,393 50,000 50,000 50,000 74021 Special Services 126,069 80,000 10,000 80,000 74041 Travel & Reimbursables - 1,500 500 500 74042 Education & Training 52 2,500 1,500 1,500 74071 Association Dues 125 500 300 300 Total Services 187,624 137,450 63,800 133,300 Total Operating 583,457 623,531 473,126 583,631 8000 Capital Outlay 80001 Furniture & Equip <$5,000 9,188 - - - 84042 Machinery & Equipment 28,857 9,000 9,000 - 84048 Signal Systems 129,987 100,000 100,000 125,000 86011 Capital Lease Purchases - 20,419 20,419 14,205 Total Capital Outlay 168,032 129,419 129,419 139,205 TOTAL DEPARTMENT $ 751,489 $ 752,950 $ 602,545 $ 722,836 139 CITY OF BAYTOWN PROGRAM SUMMARY 13030 ENGINEERING Program Description Provide professional engineering services for publicly funded capital improvement projects (CIP). Plan, program, design, and manage construction and engineering projects for improvement and expansion of municipal infrastructure. Develop and analyze courses of action for project development and recommend the best strategy for construction and engineering of CIP. Provide information to the public and other city departments as requested. Major Goals • Improve management of capital improvement projects to ensure quality construction and that it is completed on schedule and within budget. • Improve city services by reducing the backlog of maintenance and repair activities through capital improvement projects, providing timely customer responses, and enforcing warranty issues. • Provide a thorough review of construction drawings and plats submitted for approval through the Development Review Committee in a timely manner. • Increase the use of technology to reap the benefits of cost/time savings, and increased productivity. • Improve the professional working relationship with: the citizens of Baytown; other City departments; community organizations; local, state, and federal agencies; consulting engineers; and contractors. Major Objectives • Assist Public Works and consultant with the implementation of the National Pollution Discharge Workload Measures Elimination System (NPDES), Phase II storm water management program and permitting process. • Continue to improve on the review of development drawing and plat review through the Development Review Committee. 1. Continually review and update standard detail sheet specifications to keep up with technological advance in materials and methods of construction (ongoing). 2. Review and update standard specifications to keep up with technological advance in materials and methods of construction (in progress, 80% complete). 3. Review and Update Ordinances 4. Review and Revise Policies • Maintain Prolog Project Management software system for design/construction management. Continue to improve on the tracking of internal documents. Implement Internet based module of software for contractor /consultant/administration use. • Continually review and fine -tune checklists used for review of construction plans and plats. • Make presentations to civic organizations to improve public relations and to inform the public of the City's capital improvement plans. • Conduct informational meetings with contractors and sub - contractors. • Continue to develop and maintain a master Capital Improvement Program (CIP) schedule for departmentalladministration use. Actual Budget Estimated Projected 2001 -02 2002 -03 2002 -03 2003 -04 1. Surveys performed (misc. construction, design 300 300 200 240 and fact - finding) 2. Projects inspected in -house (design projects 35 38 40 50 plus misc. utility projects) 3. Projects inspected by outside firm 2 2 0 0 4. Projects designed by in -house 7 11 7 12 5. Projects designed by outside firm 11 17 6 20 Performance Measures 1. Plats reviewed within 5 days (% of total) 85 85 85 85 2. Construction Contracts completed within 60 65 85 90 contract time (% of total) 3. Design Contracts completed within contract 50 55 75 80 time (% of total) 4. Residential Plans Review 1 to 5 Days 95 95 70 85 5. Commercial Plans Review 1 to 20 Days 90 90 70 90 140 CITY OF BAYTOWN SERVICE LEVEL BUDGET 3030 ENGINEERING Actual Budget Estimated Adopted Acct# Acct Description 2001 -02 2002 -03 2002 -03 2003 -04 7100 Personnel Services 71002 Regular Wages $ 367,863 $ 447,285 $ 437,200 $ 385,884 71009 Overtime 6,498 6,000 6,060 6,060 71021 Health & Dental Insurance 34,969 42,121 51,214 54,989 71022 TMRS 55,334 66,841 62,004 54,902 71023 FICA 28,897 34,793 32,934 29,009 71028 Workers Compensation 989 1,353 1,386 1,010 71041 Allowances 13,058 14,400 10,800 7,200 Total Personnel Services 507,608 612,793 601,598 539,054 7200 Supplies 72001 Office 3,420 3,909 3,959 3,959 72002 Postage 333 550 560 560 72004 Printing 530 250 250 250 72007 Wearing Apparel 52 100 100 100 72016 Motor Vehicle 2,709 4,000 4,000 4,000 72021 Minor Tools 782 920 920 920 72041 Educational 210 - - - 72045 Computer Software Supply 659 - Total Supplies 8,695 9,729 9,789 9,789 7300 Maintenance 73041 Furniture & Fixtures 343 150 150 150 73042 Machinery & Equipment 619 1,190 1,200 1,200 73043 Motor Vehicles 8,128 6,000 6,000 6,000 73045 Radio & Testing Equipment 90 250 - - 73055 Maintenance on Computers 1,180 - - - Total Maintenance 10,360 7,590 7,350 7,350 7400 Services 74001 Communication 2,923 3,600 2,556 2,556 74021 Special Services - 30,000 30,000 - 74041 Travel & Reimbursables 1,957 5,225 5,225 4,000 74042 Education & Training 4,467 7,390 6,690 6,690 74051 Rents - - 775 775 74071 Association Dues 1,508 1,400 1,410 1,410 Total Services 10,855 47,615 46,656 15,431 Total Operating 537,518 677,727 665,393 571,624 8000 Capital Outlay 80001 Furniture & Equip <$5,000 7,026 84042 Machinery & Equipment 147 Total Capital Outlay 7,173 TOTAL DEPARTMENT $ 544,691 $ 677,727 $ 665,393 $ 571,624 141 CITY OF BAYTOWN PROGRAM SUMMARY 4000 PUBLIC HEALTH Program Description The Department consists of three divisions: Environmental Health, Neighborhood Protection (NP) and Emergency Medical Services. The Department is responsible for the public environmental health concerns of the City. Included programs are: food establishment permits and inspections, public swimming pool permits and inspections, vector control (rodent and mosquito), environmental pollution complaints, neighborhood public nuisance complaints (high grass, weeds, illegal dumpsites and junk vehicles), public education and information opportunities and major scheduled clean up activities. Major Goals • Prevention of food borne illness or disease and/or disease transmission to and between humans. • Improvement of access to public and environmental health information and issues by the general public. Increase the number of properties being maintained in compliance within the City. To increase public awareness and understanding of litter abatement issues. Maintain infrastructure and resources to effectively meet the needs of the community. Major Objectives • Continuation of standardized risk assessment and inspection program for food establishments, mosquito control and neighborhood protection. • Improve compliance resolution percentages of complaints in all divisions. • Improve web site access and establish routine information updates both on web site and in local media. • To maintain minimal levels of acceptable services and programs. Workload Measures Actual 2001 -02 Budget 2002 -03 Estimated 2002.03 Projected 2003 -04 1. Food Service Establishments Inspected 380 375 441 450 2. Temporary Events 109 150 200 200 3. Public Pools Inspected 88 91 90 90 4. Mosquito Control Miles Surveyed 7,938 9,000 7,000 8,000 5. Neighborhood Protection Complaints 3,508 5,500 4,600 5,000 6. Neighborhood Protection Miles Surveyed 19,263 19,000 18,000 18,000 7. Neighborhood Protection Scheduled Clean Up 5 6 5 5 Events 1. Food Service Inspections 497 1,350 500 1,124 2. Pools Inspections 303 180 264 220 3. Mosquito Control Adulticide Application 605 1,800 850 1,500 Hours 4. Mosquito Control Larvicide Application/ 50 900 100 600 Surveillance Hours 5. Neighborhood Protection Complaints 3,373 4,000 4,370 4,750 Resolved 142 CITY OF BAYTOWN SERVICE LEVEL BUDGET 4000 PUBLIC HEALTH Actual Budget Estimated Adopted Acct# Acct Description 2001 -02 2002 -03 2002 -03 2003 -04 7100 Personnel Services 71002 Regular Wages $ 326,905 $ 336,844 $ 301,549 $ 325,336 71003 Part Time Wages 10,768 44,610 23,960 44,610 71021 Health & Dental Insurance 42,458 45,228 39,655 46,280 71022 TMRS 49,096 50,714 44,303 47,518 71023 FICA 25,904 29,078 24,765 28,564 71028 Workers Compensation 2,500 2,787 2,008 4,162 71041 Allowances 16,950 18,000 17,402 18,000 Total Personnel Services 474,581 527,261 453,642 514,470 7200 Supplies 72001 Office 5,325 7,000 5,700 6,500 72002 Postage 2,619 7,000 6,000 6,500 72004 Printing 861 5,850 4,550 4,850 72007 Wearing Apparel 375 1,400 1,014 1,400 72008 Film Developing & Battery - 300 298 300 72016 Motor Vehicle 2,735 3,592 3,464 3,592 72021 Minor Tools 735 2,800 2,189 2,800 72026 Cleaning & Janitorial 511 1,000 700 750 72031 Chemical 45,399 36,450 36,450 36,450 72041 Educational 2,028 4,000 979 2,450 72045 Computer Software Supply 6,900 5,000 3,990 5,000 Total Supplies 67,488 74,392 65,334 70,592 7300 Maintenance 73011 Buildings 2,412 6,800 4,681 5,300 73027 Heating & Cooling System 3,469 5,500 15,561 5,500 73041 Furniture & Fixtures 726 1,200 699 1,200 73042 Machinery & Equipment 1,325 1,000 1,000 1,000 73043 Motor Vehicles 4,800 3,300 3,003 3,300 Total Maintenance 12,732 17,800 24,944 16,300 7400 Services 74001 Communication 6,173 7,170 7,170 7,170 74002 Electric Service 24,084 34,000 28,000 30,000 74005 Natural Gas 3,793 5,700 4,450 5,200 74021 Special Services 6,300 11,300 6,300 6,300 74026 Janitorial Services 4,500 4,500 4,563 4,500 74041 Travel & Reimbursables 7,948 7,800 4,477 5,600 74042 Education & Training 1,752 3,600 1,865 2,800 74051 Rents 8,146 8,500 8,268 8,500 74056 Vacant Lot Cleaning 40,174 95,350 90,025 95,350 74058 Landfill Fees 8,539 16,500 14,047 37,500 74071 Association Dues 935 2,575 1,951 2,115 Total Services 112,344 196,995 171,116 205,035 Total Operating 667,145 816,448 715,036 806,397 8000 Capital Outlay 80001 Furniture & Equip c$5,000 3,830 - 84042 Machinery & Equipment 7,090 10,000 Total Capital Outlay 10,920 10,000 - TOTAL DEPARTMENT $ 678,065 $ 816,448 $ 725,036 $ 806,397 143 CITY OF BAYTOWN PROGRAM SUMMARY 5000 PARKS & RECREATION Program Description The Parks and Recreation Department is responsible for the direction, supervision, operation and maintenance of 42 parks, comprising more than 928 acres, of which 584 acres are fully developed requiring regular maintenance. The Department is responsible for mowing over 120 miles of the City's medians/parkways, roadsides, ditches, alleys and the grounds of City Ball. They also operate a greenhousettree nursery at the Park Street Service Center. The Department is responsible for the City's recreation programs, athletics, swimming pools and related facilities. In addition, the department maintains the Bayland Waterfront Marina, Restaurant and Boat Launching Facility, Eddie V. Gray Wetlands Education and Recreation Center, and the Baytown Nature Center. Supervisory staff and operations personnel do planning, grant writing, renovations and construction of many city facility improvements. In addition to daily and seasonal maintenance operations, the Parks and Recreation Department sponsors and co- sponsors, with considerable volunteer support, many youth/adult programs, plus special events such as the July 4th Celebration, Special Olympics Track Meet, Senior Olympics, youth and adult fishing tournaments, softball tournaments, art shows, the Christmas Parade and other holiday events. The Department works closely with the Parks and Recreation Advisory Board in linking citizens to the planning of facility operations, programs, and events. Key staff have Human Resources and Public Information responsibilities under the City's Emergency Management Plan. The Cultural Arts Advisory Council, Baytown Nature Center Planning Sub - Committee, Chandler Arboretum Planning Sub - Committee, the Aquatics Planning Sub - Committee and the Goose Creek Stream Development Committee are committees on which the staff both consult, monitor and assist. This year's budget includes 35 full -time employees and more than 50 part-time employees, most of whom are employed on a seasonal basis. This includes swimming pool staff and seasonal park maintenance staff. At least two of the major goals set by the Baytown's 144 Comprehensive Plan lie within the scope of this department. Those are beautification and expanded recreational opportunities. Major Goals • Demonstrate sensitivity to citizen's needs in planning programs and facilities. • Expand recreation opportunities, especially for youth. • Improve the community's image and appearance by providing quality recreation programs and safe, well- maintained parks and open spaces. • Heighten community awareness of the parks and recreation services available. • Ensure that maintenance standards are kept current, and continue to make improvements. • Continue the Goose Creek Stream Greenbelt project. • Continue to complete current CDBG projects and look for additional opportunities for CDBG park improvement programs. • Maintain scheduled MDD construction projects and improvements for park facilities. • Soften Baytown's image by enhancing and promoting the City's environmental resources. Major Objectives • Solicit citizen involvement in planning of event, programs and new facilities. • Reduce mowing rotation times: Parks from 3 weeks to 2 weeks, Medians from 3 weeks to 2 weeks, Roadsides from 8 weeks to 6 weeks and Slope Mowing from 8 weeks to 6 weeks. • Increase scope of weed control programs on medians and right of ways. • Provide increased information to media and make regular presentations to community groups. Continue treeJshrub nursery operations, plant at least 45 sizable trees in park, and provide 800 saplings for Arbor Day. Inspect playgrounds on a consistent basis. Clean park facilities and remove litter 2 times per week in all parks and 4 tithes per week in heavily used parks. 5000 PARKS & RECREATION Performance Measures 1. Number of Grant Applications Approved 1 2 1 2 2. Number of Park Construction Contracts Awarded 5 5 1 5 3. Community Appearance Program 8 cycles/6 weeks 8 cycles/6 weeks 5 cycles/6 weeks 8 cycles/6 weeks 4. Athletic League Revenue $29,174 $ I5,600 $21,609 $22,785 5. Special Events Revenue $16,482 $15,228 $16,076 $18,200 6. Centers / Park Pavilion Revenue $29,626 $35,165 $35,165 $31,485 145 Actual Budget Estimated Projected Workload Measures 2001 -02 2002 -03 2002 -03 2003 -04 1. Number of Grant Applications Submitted 3 4 2 2 2. Playground Inspections Monthly Weekly Monthly Monthly 3. Mow and Trim Parks Rotation Every 3 weeks Every 2 weeks Every 3 weeks Every 3 weeks 4. Right -of -ways Mowing Rotation Every 6 weeks 6 weeks 7 weeks 6 weeks 5. Number of 1 gal tree giveaways 800 800 750 800 6. Number of Athletic League Teams 138 140 147 155 7. Special Events Estimated Attendance 45,000 46,000 48,000 48,000 8. Number of Co-Sponsored Events 18 18 22 24 9. Centers/Pavitions Estimated Attendance 116,250 77,368 51,768 48,568 10. Pools Estimated Attendance 11,700 6,800 6,900 7,000 Performance Measures 1. Number of Grant Applications Approved 1 2 1 2 2. Number of Park Construction Contracts Awarded 5 5 1 5 3. Community Appearance Program 8 cycles/6 weeks 8 cycles/6 weeks 5 cycles/6 weeks 8 cycles/6 weeks 4. Athletic League Revenue $29,174 $ I5,600 $21,609 $22,785 5. Special Events Revenue $16,482 $15,228 $16,076 $18,200 6. Centers / Park Pavilion Revenue $29,626 $35,165 $35,165 $31,485 145 CITY OF BAYTOWN SERVICE LEVEL BUDGET 5000 PARKS & RECREATION Actual Budget Estimated Adopted Acct# Acct Description 2001 -02 2002.03 2002 -03 2003 -04 7100 Personnel Services 71002 Regular Wages $ 910,096 $ 998,999 $ 972,260 $ 964,181 71003 Part Time Wages 161,041 221,996 150,655 138,251 71009 Overtime 100,636 53,660 51,807 55,754 71021 Health & Dental 127,703 141,917 133,599 149,075 71022 TMRS 145,346 151,648 143,721 141,816 71023 FICA 87,905 95,372 87,890 86,744 71028 Workers Compensation 20,323 16,501 19,947 34,201 71041 Allowances 8,554 8,400 8,400 8,400 Total Personnel Services 1,561,604 1,688,493 1,568,279 1,578,422 7200 Supplies 72001 Office 14,442 13,750 11,785 13,750 72002 Postage 3,186 3,900 2,864 3,630 72004 Printing 1,827 3,800 3,050 4,050 72007 Wearing Apparel 17,296 17,770 15,090 7,590 72008 Film Developing & Battery 1,202 1,652 1,065 1,652 72016 Motor Vehicle 24,237 28,000 27,500 29,000 72021 Minor Tools 17,030 13,000 12,676 13,500 72026 Cleaning & Janitorial 16,787 17,606 15,220 17,606 72028 Swimming Pool Supplies 1,149 1,500 1,210 - 72031 Chemical 47,133 52,901 49,040 52,901 72032 Medical 258 500 316 500 72041 Educational 46,270 48,387 47,927 52,457 72046 Botanical 5,271 4,545 4,350 5,292 Total Supplies 196,088 207,311 192,093 201,928 7300 Maintenance 73001 Land 4,381 13,203 13,000 16,534 73011 Buildings 57,772 48,552 41,188 40,396 73012 Docks & Piers 244 2,350 1,500 2,350 73013 Recreation Equipment 6,921 11,015 9,500 11,015 73021 Filtration Plants 3,293 9,500 7,450 7,500 73025 Streets Sidewalks & Curbs 4,297 4,688 6,000 4,688 73027 Heating & Cooling System 6,763 7,500 7,554 7,500 73028 Electrical Maintenance 28,845 29,249 28,705 29,249 73041 Furniture & Fixtures 1,236 3,600 3,600 3,600 73042 Machinery & Equipment 2,528 8,350 7,500 8,350 73043 Motor Vehicles 59,726 62,700 58,500 62,700 73044 Street Signs 1,170 1,500 1,250 1500 73045 Radio & Testing Equipment - 1,000 - - 73049 Barricades 3,709 3,900 3,650 4,400 Total Maintenance 180,885 207,107 189,397 199,782 146 CITY OF BAYTOWN SERVICE LEVEL BUDGET 5000 PARKS & RECREATION Actual Budget Estimated Adopted Acct# Acct Description 2001 -02 2002.03 2002 -03 2003 -04 7400 Services 74001 Communication $ 11,907 $ 18,520 $ 18,094 $ 17,857 74002 Electric Service 195,454 163,200 131,110 156,766 74005 Natural Gas 15,101 12,600 14,500 16,000 74021 Special Services 180,915 176,366 208,544 213,082 74036 Advertising 2,036 3,790 3,165 4,386 74041 Travel & Reimbursables 7,757 8,597 7,674 7,039 74042 Education & Training 1,945 3,510 3,085 3,175 74051 Rents 6,618 8,030 8,385 8,380 74058 Landfill Fees 6,923 10,812 10,250 10,812 74071 Association Dues 1,390 1,900 1,970 1,900 74123 Instructor Fees 1,444 11000 720 1,000 Total Services 431,490 408,325 407,497 440,397 7500 Sundry Charges 77106 Little League Light Contr 30,000 15,000 15,000 Total Sundry & Other 30,000 15,000 15,000 Total Operating 2,370,067 2,541,236 2,372,266 2,435,529 8000 Capital Outlay 80001 Furniture & Equip <$5,000 20,629 - - - 81011 Signs 25,456 1,150 1,150 - 82011 Building & Improvements - 10,900 13,495 - 83031 Fences 6,624 16,000 12,514 - 83039 Other Improvements 32,975 19,445 19,500 - 84042 Machinery & Equipment 59,812 27,000 28,000 25,200 84043 Motor Vehicles - 30,000 30,000 25,000 84052 Heavy Equipment - - - 22,000 84061 Other Equipment 21,339 20,000 20,000 20,000 85001 Construction 69,117 8,000 8,000 - 86011 Capital Lease Purchases 152,583 83,094 83,094 124,212 Total Capital Outlay 388,535 215,589 215,753 216,412 TOTAL DEPARTMENT $ 2,758,602 $ 2,756,825 $ 2,588,019 $ 2,651,941 147 CITY OF BAYTOWN PROGRAM SUMMARY 6000 STERLING MUNICIPAL LIBRARY Program Description Major Objectives The mission of this department is to provide a program of • Through the recommendations found in book and public library service which makes available to the audio - visual reviews in professional journals, citizens resources for: life -long learning; access to • purchase and lease a library collection of high caliber information; a rich and satisfying leisure life. to meet the needs and interests of Baytown's reading Major Goals • Provide a rich collection of materials appropriate for recreational reading and listening, which appeals to all ages and interests. • Use a well - trained staff and adequate print and electronic reference resources to provide timely, accurate and useful information for community, residents. • Employ services for children, as well as for parents and children together, to encourage young people to develop an interest in learning and a love of reading. • Support an independent learning center for all ages and accomplishments. This will permit the pursuit of a sustained program of learning, which begins with the illiterate and continues through advanced academic levels. • Increase capacity to serve Spanish - speaking patrons of all ages through programming and collection development. • Enhance Bookmobile services through the use of technology, increased reference services, & programming for all ages. public. • Through the use of creatively selected materials and innovative programming, excite the imagination of Baytown's youth, individually and in groups, with a varied current collection to meet their research, recreational and developmental needs. • Enhance customer service by providing "value added" services via technology (e.g., renewal from home via Internet, verification of personal account via Internet from home, access to the Library catalog & selected subject databases 24/7 via Internet from home, email reference, online pre - publication reserves, online reviews/ tables of contents/ book jacket covers/ synopses for materials in the catalog/ online Baytown Sun index). • Reach out to the economically, educationally and culturally deprived citizens of our community with mobile library service, which is brought to their nursing home or neighborhood. • Awaken the intellect by opening the world of reading and learning to the functionally illiterate through an innovative, well- structured and disciplined literacy program. Workload Measures Actual 2001 -02 Budget 2002 -03 Estimated 2002 -03 Projected 2003 -04 1. Annual Circulation 543,239 509,000 509,000 509,000 2. Use of Electronic Resources 123,185 145,000 150,000 150,000 3. Annual Reference Transactions 36,266 38,000 32,072 32,000 4. User Visits 318,287 305,000 329,822 330,000 5. Books Added 15,099 14,000 15,100 15,000 6. Registered Borrowers 86,288 85,000 73,000 73,000 7. Program Attendance 19,302 17,000 14,484 14,500 8. Users Trained in Info. Technology 8,338 7,000 6,308 6,000 9. Public Service Hours of User Training 2,075 1,000 1,435 1,350 10. Hours Spent Servicing User Technology 817 950 603 500 Performance Measures 1. Reference transactions Per users 0.4 0.5 0.4 .04 2. Circulation per user visit 1.7 1.7 1.5 1.5 3. New Books Per Borrower 0.2 0.2 0.2 02 4. Attendance Per Program 35 24 30 30 5. Users Trained in Technology/Librarian 1,852 1,556 1,402 1,333 6. Hours Training Users in Tech/Librarian 182 211 134 111 7. Hours Servicing Technology/Librarian 211 148 CITY OF BAYTOWN SERVICE LEVEL BUDGET 6000 STERLING MUNICIPAL LIBRARY Actual Budget Estimated Adopted Acct# Acct Description 2001 -02 2002 -03 2002 -03 2003 -04 7100 Personnel Services 71002 Regular Wages $ 747,370 $ 813,359 $ 795,883 $ 837,580 71003 Part Time Wages 340,404 368,353 359,549 359,547 71009 Overtime 11,928 12,868 12,505 11,666 71021 Health & Dental Insurance 67,630 73,819 81,779 96,451 71022 TMRS 109,077 120,920 113,215 118,192 71023 FICA 83,310 91,619 88,266 91,382 71028 Workers Compensation 3,088 3,772 3,720 7,894 71041 Allowances 5,100 5,100 5,100 5,100 Total Personnel Services 1,367,907 1,489,810 1,460,017 1,527,812 7200 Supplies 72001 Office 6,578 6,100 6,000 6,000 72002 Postage 8,935 8,700 8,650 7,860 72016 Motor Vehicle 1,200 1,700 1,500 2,162 72021 Minor Tools 3,972 4,229 4,000 4,200 72026 Cleaning & Janitorial 2,713 4,000 3,000 3,500 72041 Educational 10,306 5,020 9,000 5,020 72091 Supplies Reimbursed (13,852) - (10,000) - Total Supplies 19,852 29,749 22,150 28,742 7300 Maintenance 73001 Land 1,673 6,810 6,800 5,270 73011 Buildings 20,954 20,315 22,000 22,000 73027 Heating & Cooling System 12,673 14,000 14,000 14,000 73041 Furniture & Fixtures 4,633 4,351 4,351 4,500 73042 Machinery & Equipment 1,035 1,250 1,500 1,500 73043 Motor Vehicles 4,760 4,000 6,000 4,000 73046 Books 19,065 15,000 15,000 15,000 Total Maintenance 64,793 65,726 69,651 66,270 7400 Services 74001 Communication 2,898 4,800 3,600 3,900 74002 Electric Service 96,049 102,000 105,000 105,000 74005 Natural Gas 19,121 15,000 12,800 12,800 74041 Travel & Reimbursables 3,546 7,035 3,000 6,234 74042 Education & Training 1,660 2,500 2,000 2,000 74051 Rents 74,118 69,514 75,000 69,514 74071 Association Dues 800 1,310 1,185 1,310 74088 Library - HALAN 48,199 60,460 60,000 65,415 74089 Library - Periodicals 27,801 31,553 30,500 34,000 Total Services 274,192 294,172 293,085 300,173 Total Operating 1,726,744 1,879,457 1,844,903 1,922,997 8000 Capital Outlay 80001 Furniture & Equip <$5,000 12,552 - - - 82011 Building &improvements 30,179 1,150 1,150 83027 Heating & Cooling System - 29,720 15,000 - 84046 Books 77,005 85,545 85,500 85,545 84061 Other Equipment 13,347 13,390 12,000 2,845 Total Capital Outlay 133,083 129,805 113,650 88,390 TOTAL DEPARTMENT $ 1,859,827 $ 2,009,262 $ 1,958,553 $ 2,011,387 149 CITY OF BAYTOWN SERVICE LEVEL BUDGET 9010 TRANSFERS OUT This cost center represents funding to other funds and costs allocation for ooeratine services. 91210 To Emergency Mgt - Trust 91291 To Emergency Management 91295 To Storm Water Utility 91298 To Weiland Research Center 91351 To Capital Improvement Program 91401 ToGOIS 91450 To Sick Leave - General 91520 To Water & Sewer Fund 91540 To Bayland Island 91552 To Warehouse Operations Total Other Financing Uses TOTAL DEPARTMENT 150 2002 -03 2002 -03 2003 -04 $ 31,620 $ 51,000 $ - $ 25,000 132,629 141,722 124,939 181,694 - 128,691 98,602 - 40,000 40,000 40,000 40,000 1,250,000 1,250,000 1,250,000 1,250,000 1,358,481 1,358,481 1,358,481 1,358,481 733,831 550,000 550,000 550,000 29,545 29,545 29,545 29,545 108,787 108,787 108,787 184,779 116,340 116,340 116,340 131,174 3,801,233 3,774,566 3,676,694 3,750,673 $ 3,801,233 $ 3,774,566 $ 3,676,694 $ 3,750,673 CITY OF BAYTOWN GENERAL DEBT SERVICE FUND 401 BUDGET SUMMARY BY FUND Actual Budget Estimated Adopted 2001 -02 2002 -03 2002 -03 2003-04 BEGINNING BALANCE $ 2,072-0 8 $ 2,718,160 $ 2,718,160 $ 3,029,866 Add: Cement Ad Valorem Taxes 4,776,446 5,032,103 4,942,479 5,150,591 Delinquent Ad Valorem Taxes 150,054 150,142 173,578 173,578 Penalty and Interest 90,591 85,306 86,826 86,826 Interest in Investments 109,173 100,000 72,866 70,000 Transfer In from W &S 166,818 163,218 163,218 164,468 Transfer In fiom General Fund 1,358,481 1,358,481 1,358,481 1,358,481 Transfer in from CCPD LT Liab 753,383 752,845 752,845 751,183 Transfer In from Hotel/Motel 317,245 315,608 315,608 318,633 Total Revenues 7,722,191 7,957,703 7,865,901 8,073,760 FUNDS AVAILABLE FOR DEBT SERVICE 9,794,249 10,675,863 10,584,061 11,103,626 Deduct: Principal Payments 3,910,000 4,667,919 4,385,000 5,002,000 Interest Payments 2,803,843 3,558,315 3,090,565 3,422,928 Refunding Contribution 345,490 - - - Paying Agent Fees 7,756 13,0630 00 12, 13,000 Arbitrage Calculation 9,000 66,000 66,000 66,000 Total Deductions 7,076,089 8,305,234 7,554,195 8,503,928 ENDING BALANCE $ 2,718,160 $ 2,370,629 $ 3,029,866 $ 2,599,698 Tax Rate Allocation Between Operating & Debt 37.99'%, 62.01 o ■ Operations and Maintenance ■ Interest and Sinking 151 CITY OF BAYTOWN ASSESSED VALUATION, ESTIMATED AD VALOREM COLLECTIONS & AD VALOREM TAX RATE DISTRIBUTION 2002 -03 Taxable Assessed Value at 06/22/2003 Estimated Growth: Subtract TIRZ increment Estimated Growth during TY 2003 Assessed Valuation for Fiscal Year 2003 -04 (estimated) Tax Rate per $100 Valuation Estimated Tax Levy «• Estimated Collections TOTAL FUNDS AVAILABLE Estimates $ 1,856,742,780 3.2% 59,415,769 1,916,158,549 0.73703 14,122,663 96.0% $ 13,557,756 TAX RATE PER $100 0.45700 0.45700 0.45700 62.01% Adopted Actual Actual Adopted Allocation Rate Rate Rate of Rate Adopted Proposed Distribution 2001 -02 2002-03 2003.04 2003 -04 2003 -04 Operations and Maintenance 0.45700 0.45700 0.45700 62.01% $ 8,407,165 Interest and Sinking 0.28003 0.28003 0.28003 37.99% 5,150,591 Totals 0.73703 0.73703 0.73703 100% $ 13,557,756 Each year, the estimated tax levy may be different than the actual tax levy approved and adopted by the City Council. This difference is primarily due to delays in receiving the certified roll from the Harris County Appraisal District. Certified rolls are required to be submitted to the City by July 25th or as soon thereafter as practicable. The City traditionally receives the certified rolls in mid August. This delay hinders the City's ability to finalize budget estimates for ad valorem taxes in a timely manner. This year, 8.3% ($153,892,707) remains uncertified, of which $72,539,557 is under protest. The uncertified values are included in the total valuation for 2003. 152 CITY OF BAYTOWN ASSESSED VALUATIONS, TAX LEVY AND COLLECTIONS (Last Ten Fiscal Years) Rate Collections Percent Fiscal Taxable Per $100 Tax in Collected Year Value Valuation Levied Current Year Current Year 1993 -94 $ 1,729,115,670 $ 0.73703 $ 12,728,102 $ 12,293,251 96.6% 1994 -95 1,757,988,462 0.73703 12,752,053 12,321,641 96.6% 1995 -96 1,823,086,852 0.73703 13,436,697 12,998,882 96.7% 1996 -97 1,885,768,628 0.73703 13,899,589 13,471,414 96.9% 1997 -98 1,985,389,020 0.73703 14,632,913 14,308,231 97.8% 1998 -99 2,097,077,240 0.73703 15,456,088 14,986,212 97.0% 1999 -00 2,150,312510 0.73703 15,848,448 15,283573 96.4% 2000.01 1,625,552,540 0.73703 11,980,810 11,453,519 95.6% 2001 -02 1,796,088,449 0.73703 13,237,711 12,571,270 95.0% 2002 -03 * 1,856,742,780 0.73703 13,684,751 13,000,514 95.0% * as of 06/22/03 153 CITY OF BAYTOWN GENERAL LONG TERM DEBT PRINCIPAL AND INTEREST REQUIREMENTS As of October 1, 2003 Fiscal Interest Interest Year Principal Due 2/1 Due 8/1 Interest Total 2004 $ 4,860,000 $ 1,652,071 $ 1 ,535,858 $ 3,187,929 $ 8,047,929 2005 5,085,000 1,535,858 1,415,504 2,951,362 8,036,362 2006 5,325,000 1,415,504 1,290,517 2,706,021 8,031,021 2007 5,595,000 1,290,517 1,144,741 2,435,257 8,030,257 2008 5,875,000 1,144,741 999,201 2,143,941 8,018,941 2009 5,425,000 999,201 863,661 1,862,861 7,287,861 2010 5,710,000 863,661 721,866 1585,527 7,295,527 2011 6,015,000 721,866 570,978 1,292,844 7,307,844 2012 4,290,000 570,978 465,012 1,035,990 5,325,990 2013 2,220,000 465,012 410,341 875,353 3,095,353 2014 2,330,000 410,341 352,421 762,762 3,092,762 2015 2,480,000 352,421 289,848 642,269 3,122,269 2016 2,380,000 289,848 229,498 519,346 2,899,346 2017 2,110,000 229,498 176,944 406,443 2,516,443 2018 1,875,000 176,944 130,395 307,339 2,182,339 2019 1,240,000 130,395 99,379 229,774 1,469,774 2020 1,310,000 99,379 65,888 165,266 1,475,266 2021 1,020,000 65,888 40,348 106,235 1,126,235 2022 1,080,000 40,348 13,043 53,390 1,133,390 2023 555,000 13,043 - 13,043 568,043 $ 66,780,000 $ 12,467,511 $ 10,815,440 $ 23,282,951 $ 90,062,951 Annual Debt Service Requirements $8.00 $7.00 ■Principal L7hum $6.00 $5.00 $ $4.00 $3.00 - C $2.00 $1.00 $ pN f80 8Q pO p+ pN fpry pO VpI pV pr_ YpO pP p p e p H N N N N N N N N N N N N N N N N FLCII Yw 154 CITY OF BAYTOWN GENERAL LONG TERM DEBT SCHEDULE OF FISCAL YEAR 2003 -04 REQUIREMENTS Principal Principal & Interest Principal Amount of Outstanding Requirements for 200304 Outstanding Series Obligation Issue Oct. 1, 2003 Principal I Interest I Total Sept. 30, 2004 1993 General Obligation 1994 General Obligation 1995 General Obligation 1995 General Obligation & Refd 1997 Tax & Revenue Cert. of Oblig. 1998 Tax & Revenue Cent. of Oblig. 1998 General Obligation & Refd 2000 Certificate of Obligation 2002 General Obligation 2002 General Obligation Refunding 2002 Marina Improvement Refunding 2003 General Obligation $ 3,500,000 $ 2,090,000 $ 190,000 $ 100,148 $ 290,148 $ 1,900,000 2,435,000 450,000 100,000 24,406 124,406 350,000 4,310,000 3,395,000 170,000 188,597 358,597 3,225,000 6,170,000 2,645,000 245,000 139,686 384,686 2,400,000 4,070,000 3,285,000 155,000 160,926 315,926 3,130,000 15,060,000 10,860,000 965,000 505,046 1,470,046 9,895,000 15,235,000 12,665,000 1,395,000 549,460 1,944,460 11,270,000 4,000,000 3,720,000 130,000 202,010 332,010 3,590,000 7,010,000 6,805,000 220,000 345,056 565,056 6,585,000 11,610,000 10,735,000 785,000 534,738 1,319,738 9,950,000 3,020,000 2,775,000 255,000 125,258 380,258 2,520,000 7,355,000 7,355,000 250,000 312,598 562,598 7,105,000 aum01at a oo, /OU,uw >*,0w,uuu a 0,101,747 General Obligation& CO's Series 2004 (est.) $4,705,000 - 142,000 235,000 377,000 4,563,000 Total $ 66,780,000 $ 5,002,000 $ 3,422,929 $ 8,424,929 $ 66,483,000 155 CITY OF BAYTOWN STATEMENT OF BONDED INDEBTEDNESS GENERAL OBLIGATION BONDS Fiscal Year 2003 -04 Fiscal Interest Principal Interest Interest Total Annual Principal Year Rate Due 02101 Due 02101 Due 08/01 Interest Re olrermnt Outstanding ISerles 1993 Date of Issue - November 1,1993 Term -18 Years 1 $ 2,930,000 1999 5.50% $ 155,000 $ 70,913 $ 66,650 $ 137,563 $ 292,563 2,775,000 2000 4.20% 160,000 66,650 63,290 129,940 289,940 2,615,000 2001 4.00% 170,000 63,290 59,890 123,180 293,180 2,445,000 2002 4.25% 175,000 59,890 56,171 116,061 291,061 2,270,000 2003 4.00% 180,000 56,171 52,211 108,383 288,383 2,090,000 2004 4.50% 190,000 52,211 47,936 100,148 290,148 1,900,000 2005 4.70% 200,000 47,936 43,236 91,173 291,173 1,700,000 2006 4.80% 210,000 43,236 38,196 81,433 291,433 1,490,000 2007 4.90% 220,000 38,196 32,806 71,003 291,003 1,270,000 2008 5.00% 230,000 32,806 27,056 59,863 289,863 1,040,000 2009 5.10% 240,000 27,056 20,936 47,993 287,993 800,000 2010 5.20% 255,000 20,936 14,306 35,243 290,243 545,000 2011 5.25% 265,000 14,306 7,350 21,656 286,656 280,000 2012 5.25% 280,000 7,350 - 7,350 287,350 - Series 1994 Date of Issue - November 1, 1994 Term - 20 Years 1 $ 860,000 1999 7.38% $ 70,000 $ 29,166 $ 26,584 $ 55,750 $ 125,750 790,000 2000 7.38% 75,000 26,584 23,819 50,403 125,403 715,000 2001 7.38% 80,000 23,819 20,869 44,688 124,688 635,000 2002 7.38% 90,000 20,869 17,550 38,419 128,419 545,000 2003 7.38% 95,000 17,550 14,047 31,597 126,597 450,000 2004 7.38% 100,000 14,047 10,359 24,406 124,406 350,000 2005 5.88% 110,000 10,359 7,128 17,487 127,487 240,000 2006 5.88% 115,000 7,128 3,750 10,878 125,878 125,000 2007 6.00% 125,000 3,750 - 3,750 128,750 S 860000 $ 153272 S 124.106 $ 277.378 $ 1,137,378 CITY OF BAYTOWN STATEMENT OF BONDED INDEBTEDNESS GENERAL OBLIGATION BONDS Fiscal Year 2003 -04 Principal Year Rate Due 02/01 Due 08101 Total [Series 1995 5.15% 255,000 Date of Issue - July 1,1995 60,123 Term - 20 Years 381,811 2,145,000 2006 5.30% 270,000 60,123 52,968 $ 4,090,000 1999 4.45% $ 120,000 $ 112,993 $ 110,322 $ 223,315 $ 343,315 3,970,000 2000 4.55% 130,000 110,322 107,365 217,687 347,687 3,840,000 2001 4.75% 140,000 107,365 104,040 211,405 351,405 3,700,000 2002 4.90% 145,000 104,040 100,487 204,527 349,527 3,555,000 2003 5.00% 160,000 100,487 96,488 196,975 356,975 3,395,000 2004 5.15% 170,000 96,488 92,109 188,597 358,597 3,225,000 2005 5.15% 180,000 92,109 87,475 179,584 359,584 3,045,000 2006 5.30% 195,000 87,475 82,308 169,783 364,783 2,850,000 2007 5.40% 205,000 82,308 76,773 159,081 364,081 2,645,000 2008 5.50% 220,000 76,773 70,722 147,495 367,495 2,425,000 2009 5.60% 235,000 70,722 64,143 134,865 369,865 2,190,000 2010 5.70% 255,000 64,143 56,875 121,018 376,018 1,935,000 2011 5.80% 270,000 56,875 49,045 105,920 375,920 1,665,000 2012 5.85% 290,000 49,045 40,562 89,607 379,607 1,375,000 2013 5.90% 310,000 40,562 31,418 71,980 381,980 1,065,000 2014 5.90% 330,000 31,418 21,683 53,101 383,101 735,000 2015 5.90% 355,000 21,683 11,210 32,893 387,893 380,000 2016 5.90% 380,000 11,210 - 11,210 391,210 - General Obligation & Ref Series 1995 5.15% 255,000 Date of Issue • July 1, 1995 60,123 Term - 20 Years 381,811 2,145,000 2006 5.30% 270,000 60,123 52,968 $ 4,985,000 1999 4.45% $ 1,055,000 $ 127,335 $ 103,861 $ 231,196 $ 1,286,196 3,930,000 2000 4.55% 315,000 103,861 96,695 200,556 515,556 3,615,000 2001 4.75% 310,000 96,695 89,333 186,028 496,028 3,305,000 2002 4.90% 330,000 89,333 81,248 170,580 500,580 2,975,000 2005 5.15% 255,000 66,689 60,123 126,811 381,811 2,145,000 2006 5.30% 270,000 60,123 52,968 113,090 383,090 1,875,000 2007 5.40% 280,000 52,968 45,408 98,375 378,375 1,595,000 2008 5.50% 295,000 45,408 37,295 82,703 377,703 1,300,000 2009 5.60% 315,000 37,295 28,475 65,770 380,770 985,000 2010 5.70% 330,000 28,475 19,070 47,545 377,545 655,000 2011 5.80% 355,000 19,070 8,775 27,845 382,845 300,000 2012 5.85% 300,000 8,775 - 8,775 308,775 - 157 CITY OF BAYTOWN STATEMENT OF BONDED INDEBTEDNESS GENERAL OBLIGATION BONDS Fiscal Year 2003 -04 Fiscal Interest Principal Interest Interest Total Annual Principal Year Rate Due 02/01 Due 02101 Due 08/01 Interest Requirement Outstanding Revenue 1999 7.50% $ 115,000 $ 107,073 $ 102,760 $ 209,833 $ 324,833 3,815,000 2000 7.50% 120,000 102,760 98,260 201,020 321,020 3,695,000 2001 7.50% 130,000 98,260 93,385 191,645 321,645 3,565,000 2002 7.50% 135,000 93,385 88,323 181,708 316,708 3,430,000 2003 7.50% 145.000 88.323 82,885 171.208 316.208 3.285.000 2006 4.60% 175,000 74,329 70,304 144,633 319,633 2,790,000 2007 4.70% 185,000 70,304 65,956 136,260 321,260 2,605,000 2008 4.80% 195,000 65,956 61,276 127233 322,233 2,410,000 2009 4.90% 210,000 61,276 56,131 117,408 327,408 2200,000 2010 5.00% 220,000 56,131 50,631 106,763 326,763 1,980,000 2011 5.00% 235,000 50,631 44,756 95,388 330,388 1,745,000 2012 5.05% 250,000 44,756 38,444 83,200 333,200 1,495,000 2013 5.10% 265,000 38,444 31,686 70,130 335,130 1,230,000 2014 5.10% 280,000 31,686 24,546 56,233 336,233 950,000 2015 5.15% 300,000 24,546 16,821 41,368 341,368 650,000 2016 5.15% 315,000 16,821 8,710 25,531 340,531 335,000 2017 5.20% 335,000 8,710 - 8,710 343,710 - 2017 $ 3.930.000 $ 1.194.318 $ 1.087245 $ 2.281563 $ 6.211.563 695,000 1999 4.50% $ 730,000 $ 508,984 $ 341,454 $ 850,438 $ 1,580,438 14,330,000 2000 4.50% 815,000 341,454 323,117 664,571 1,479,571 13,515,000 2001 450% 850,000 323,117 303,992 627,109 1,477,109 12,665,000 2002 4.50% 885,000 303,992 284,079 588,071 1,473,071 11,780,000 2005 4.50% 1,005,000 241,667 219,054 460,721 1,465,721 8,890,000 2006 4.50% 1,050,000 219,054 195,429 414,484 1,464,484 7,840,000 2007 6.00% 1,095,000 195,429 162,579 358,009 1,453,009 6,745,000 2008 4.60% 1,145,000 162,579 136,244 298,824 1,443,824 5,600,000 2009 4.60% 445,000 136,244 126,009 262,254 707,254 5,155,000 2010 4.60% 465,000 126,009 115,314 241,324 706,324 4,690,000 2011 4.70% 490,000 115,314 103,799 219,114 709,114 4,200,000 2012 4.80% 510,000 103,799 91,559 195,359 705,359 3,690,000 2013 4.88% 540,000 91,559 78,397 169,956 709,956 3,150,000 2014 4.88% 565,000 78,397 64,625 143,022 708,022 2,585,000 2015 5.00% 600,000 64,625 49,625 114,250 714,250 1,985,000 2016 5.00% 630,000 49,625 33,875 83,500 713,500 1,355,000 2017 5.00% 660,000 33,875 17,375 51,250 711,250 695,000 2018 5.00% 695,000 17,375 - 17,375 712,375 - $ 15.060.000 $ 3.660.560 $ 3.151.576 $ 6.812.135 $ 21.872.135 158 CITY OF BAYTOWN STATEMENT OF BONDED INDEBTEDNESS GENERAL OBLIGATION BONDS Fiscal Year 2003 -04 Fiscal Interest Principal Interest Interest Total Annual Principal Year Rate Due 02/01 Due 02101 Due 08/01 Interest Requirement Outstanding General Obligation & Rerd 3,950,000 2002 6.00% 110,000 109,855 106,555 216,410 326,410 Series 1998 2003 6.00% 120.000 106,555 Date of Issue - July 1, 1998 329,510 Term - 17 Years 332,660 3,000,000 2009 6.00% 175,000 81,355 76,105 157,460 $ 15,235,000 1999 4.500% $ 130,000 $ 400,086 $ 340,494 $ 740,580 $ 870,580 15,105,000 2000 4.500% 110,000 340,494 338,294 678,788 788,788 14,995,000 2001 4.500% 115,000 338,294 335,965 674,259 789,259 14,880,000 2002 4.500% 1,105,000 335,965 313,036 649,001 1,754,001 13,775,000 2003 4.500% 1,110,000 313,036 289,726 602,763 1,712,763 12,665,000 2004 4.500% 1,395,000 289,726 259,734 549,460 1,944,460 11,270,000 2005 4.500% 1,455,000 259,734 227,724 487,458 1,942,458 9,815,000 2006 4.500% 1,580,000 227,724 192,569 420,293 2,000,293 8,235,000 2007 6.000% 1,140,000 192,569 166,919 359,488 1,499,488 7,095,000 2008 4.600% 1,325,000 166,919 136,444 303,363 1,628,363 5,770,000 2009 4.600% 1,385,000 136,444 104,589 241,033 1,626,033 4,385,000 2010 4.600% 1,450,000 104,589 70,876 175,465 1,625,465 2,935,000 2011 4.700% 1,525,000 70,876 34,658 105534 1,630,534 1,410,000 2012 4.800% 790,000 34,658 15,500 50,158 840,158 620,000 2013 4.875% 195,000 15,500 10,625 26,125 221,125 425,000 2014 4.875% 205,000 10,625 5,500 16,125 221,125 220,000 2015 5.000% 220,000 5,500 - 5,500 225,500 - Certificate of Obligation Series 2000 Date of Issue - April 1, 2000 99,055 Term - 20 Years I 2000 $ - $ - $ 74,237 $ 74,237 $ - $ 4,000,000 2001 6.00% 50,000 111,355 109,855 221,210 271,210 3,950,000 2002 6.00% 110,000 109,855 106,555 216,410 326,410 3,840,000 2003 6.00% 120.000 106,555 102,955 209,510 329,510 3,720,000 2005 6.00% 135,000 99,055 95,005 194,060 329,060 3,455,000 2006 6.00% 140,000 95,005 90,805 185,810 325,810 3,315,000 2007 6.00% 150,000 90,805 86,305 177,110 327,110 3,165,000 2008 6.00% 165,000 86,305 81,355 167,660 332,660 3,000,000 2009 6.00% 175,000 81,355 76,105 157,460 332,460 2,825,000 2010 5.55% 185,000 76,105 70,971 147,076 332,076 2,640,000 2011 5.15% 200,000 70,971 65,821 136,793 336,793 2,440,000 2012 5.20% 210,000 65,821 60,361 126,183 336,183 2,230,000 2013 5.25% 225,000 60,361 54,455 114,816 339,816 2,005,000 2014 5.30% 235,000 54,455 48,228 102,683 337,683 1,770,000 2015 5.35% 250,000 48,228 41,540 89,768 339,768 1,520,000 2016 5.35% 265,000 41,540 34,451 2,448,558 2,713,558 1,255,000 2017 5.45% 285,000 34,451 26,685 4,675,905 4,960,905 970,000 2018 5.45% 305,000 26,685 18,374 9,135,400 9,440,400 665,000 2019 5.50% 320,000 18,374 9,574 18,061,290 18,381,290 345,000 2020 5.55% 345,000 9,574 - 35,920,570 36,265,570 159 CITY OF BAYTOWN STATEMENT OF BONDED INDEBTEDNESS GENERAL OBLIGATION BONDS Fiscal Year 2003 -04 Fiscal Interest Principal Interest Interest Total Annual Principal Year Rate Due 02/01 Due 02/01 Due 08/01 Interest R uirement Outstanding; General Obligation $ 7.010.000 Series 2002 5.00% $ Date of Issue - December 1, 2001 Date of Issue - December 1, 2001 Term - 20 Years 9,120,000 Fiscal Interest Principal Interest Interest Total Total Debt Balance of Year Rate Due 2/1 Due 2/1 Due 8/1 Interest for Fiscal Yr Principal 2008 5.25% 1,450,000 180,206 142,144 322,350 1,772,350 $ 7,010,000 2002 $ 1,530,000 $ - $ 240,538 $ 240,538 $ 240,538 7,010,000 2003 5.00% 205,000 180,403 175,278 355,681 560,681 6,805,000 2004 5.00% 220,000 175,278 169,778 345,056 565,056 6,585,000 2005 5.00% 230,000 169,778 164,028 333,806 563,806 6,355,000 2006 5.00% 240,000 164,028 158,028 322,056 562,056 6,115,000 2007 5.25% 255,000 158,028 151,334 309,363 564,363 5,860,000 2008 5.25% 265,000 151,334 144,378 295,713 560,713 5,595,000 2009 5.25% 280,000 144,378 137,028 281,406 561,406 5,315,000 2010 5.25% 295,000 137,028 129,284 266,313 561,313 5,020,000 2011 5.25% 315,000 129,284 121,016 250,300 565,300 4,705,000 2012 4.75% 330,000 121,016 113,178 234,194 564,194 4,375,000 2013 4.85% 345,000 113,178 104,812 217,990 562,990 4,030,000 2014 4.90% 360,000 104,812 95,992 200,804 560,804 3,670,000 2015 5.00% 380,000 95,992 86,492 182,484 562,484 3,290,000 2016 5.00% 400,000 86,492 76,492 162,984 562,984 2,890,000 2017 5.13% 420,000 76,492 65,729 142,221 562,221 2,470,000 2018 5.13% 445,000 65,729 54,326 120,056 565,056 2,025,000 2019 5.25% 465,000 54,326 42,120 96,446 561,446 1,560,000 2020 5.40% 490,000 42,120 28,890 71,010 561,010 1,070,000 2021 5.40% 520,000 28,890 14,850 43,740 563,740 550,000 2022 5.40% 550,000 14,850 - 14,850 564,850 - $ 7,010,000 $ 2,213,438 $ 2,273.572 $ 4.487.010 $ 11.497.011 General Obligation Refunding 5.00% $ 11,610,000 Series 2002 Date of Issue - December 1, 2001 Term - 10 Years 9,120,000 Fiscal Interest Principal interest Interest Total Total Debt Balance-of- Year Rate Due 2/1 Due 2/1 Due 8/1 Interest for Fiscal Yr Principal 2007 5.25% $ 11,610,000 2002 $ - $ - $ 398,742 $ 398,742 $ 398,742 11,610,000 2005 5.00% 830,000 257,556 236,806 494,363 1,324,363 9,120,000 2006 5.00% 815,000 236,806 216,431 453,238 1,268,238 8,305,000 2007 5.25% 1,380,000 216,431 180,206 396,638 1,776,638 6,925,000 2008 5.25% 1,450,000 180,206 142,144 322,350 1,772,350 5,475,000 2009 5.25% 1,530,000 142,144 101,981 244,125 1,774,125 3,945,000 2010 5.25% 1,615,000 101,981 59,588 161,569 1,776,569 2,330,000 2011 5.25% 1,700,000 59,588 14,963 74,550 1,774550 630,000 2012 4.75% 630,000 14.163 - 14,963 644,963 - $ 11,610,000 $ 1,7851713 $ 1,885,598 $ 3.671510 $ 15.281,514 IG111 CITY OF BAYTOWN STATEMENT OF BONDED INDEBTEDNESS GENERAL OBLIGATION BONDS Fiscal Year 2003 -04 Fiscal Interest Principal Interest Interest Total Annual Principal Year Rate Due 02/01 Due 02101 Due 08/01 Interest Requirement Outstanding Series 2002 Date of Issue - December 1, 2001 Term - 20 Years Term -10 Years Fiscal Fiscal Interest Principal Interest Interest Total Total Debt Balance of Year Rate Due 2/1 Due 2/1 Due 8/1 Interest for Fiscal Yr Principal $ 7,355,000 $ 3,020,000 2002 $ - $ - $ 94,680 $ 94,680 $ 94,680 3,020,000 2003 4.50% 245,000 71,010 65,498 136,508 381,508 2,775,000 2004 4.50% 255,000 65,498 59,760 125,258 380,258 2,520,000 2005 4.50% 265,000 59,760 53,798 113,558 378,558 2,255,000 2006 4.50% 275,000 53,798 47,610 101,408 376,408 1,980,000 2007 4.50% 290,000 47,610 41,085 88,695 378,695 1,690,000 2008 4.70% 305,000 41,085 33,918 75,003 380,003 1,385,000 2009 4.80% 320,000 33,918 26,238 60,155 380,155 1,065,000 2010 4.88% 340,000 26,238 17,950 44,188 384,188 725,000 2011 4.90% 350,000 17,950 9,375 27,325 377,325 375,000 2012 5.00% 375,000 9,375 - 9,375 384,375 - Series 2003 Date of Issue - March 1, 2003 Term - 20 Years Fiscal Interest Principal Interest Interest Total Total Debt Balance of Year Rate Due 2/1 Due 2/1 Due 8/1 Interest for Fiscal Yr Principal $ 7,355,000 2003 $ - $ - $ 132,853 $ 132,853 $ 132,853 7,355,000 2004 5.00% 250,000 159,424 153,174 312,598 562,598 7,105,000 2005 5.00% 255,000 153,174 146,799 299,973 554,973 6,850,000 2006 3.60% 260,000 146,799 142,119 288,918 548,918 6,590,000 2007 5.00% 270,000 142,119 135,369 277,488 547,488 6,320,000 2008 5.00% 280,000 135,369 128,369 263,738 543,738 6,040,000 2009 4.38% 290,000 128,369 122,025 250394 540,394 5,750,000 2010 3.35% 300,000 122,025 117,000 239,025 539,025 5,450,000 2011 3.60% 310,000 117,000 111,420 228,420 538,420 5,140,000 2012 3.70% 325,000 111,420 105,408 216,828 541,828 4,815,000 2013 3.80% 340,000 105,408 98,948 204,355 544,355 4,475,000 2014 4.00% 355,000 98,948 91,848 190,795 545,795 4,120,000 2015 4.10% 375,000 91,848 84,160 176,008 551,008 3,745,000 2016 4.20% 390,000 84,160 75,970 160,130 550,130 3,355,000 2017 4.30% 410,000 75,970 67,155 143,125 553,125 2,945,000 2018 4.40% 430,000 67,155 57,695 124,850 554,850 2,515,000 2019 4.40% 455,000 57,695 47,685 105,380 560,380 2,060,000 2020 4.50% 475,000 47,685 36,998 84,683 559,683 1,585,000 2021 4.60% 500,000 36,998 25,498 62,495 562,495 1,085,000 2022 4.70% 530,000 25,498 13,043 38,540 568,540 555,000 2023 4.70% 555,000 13,043 - 13,043 568,043 - 161 ot O CITY OF BAYTOWN ORGANIZATION CHART HOTEL/MOTEL FUND 163 104 CITY OF BAYTOWN HOTEL/MOTEL FUND 232 BUDGET SUMMARY BY FUND Actual Budget Estimated Adopted 2001 -02 2002 -03 2002 -03 2003 -04 Revenues Hotel/Motel Occupancy Tax $ 458,297 $ 495,883 $ 445,486 $ 446,000 Participation Fees 5,961 1,000 6,000 6,200 Interest Income 27,592 26,750 20,655 20,600 Sale of Merchandise 1,852 - - - Total Revenues 493,702 523,633 472,141 472,800 Expenditures Personnel Services 8,829 39,070 28,274 67,454 Supplies 10,395 12,292 10,904 17,685 Maintenance 842 4,900 3,990 4,900 Services 118,390 281,324 173,788 293,774 Sundry 340 650 650 650 Total Operating 138,796 338,236 217,606 384,463 Capital Outlay 4,250 53,000 - 60,000 Transfers Out - Debt 317,245 315,608 315,608 318,633 Contingency/Unforseen/New Initiatives - 25,000 25,000 50,000 Total Expenditures 460,291 731,844 558,214 813,096 Excess (Deficit) Revenues Over Expenditures Fund Balance - Beginning Fund Balance - Ending 33,411 (208,211) (86,073) (340,296) 864,731 898,142 898,142 812,069 $ 898,142 $ 689,931 $ 812,069 $ 471,773 Hotel Motel Tax Fund Expenditures by Function Arts 11.5% Promotional Ik4 Service 44 45.8 °� 49.6% Historical 3.1% 165 CITY OF BAYTOWN PROGRAM SUMMARY 5030 HOTEL/MOTEL FUND Program Description The Hotel/Motel Occupancy Tax provides a significant source of revenue for programs and facilities that increase tourism. Major Goals • To provide activities and promotions to enhance tourist participation within the City of Baytown. • Provide support for programs that enrich the quality of life for citizens by cultivating an appreciation in the Arts and historical presentation. Major Objectives • Continue upgrade and maintenance of facilities. • Provide related advertising and promotions. • Develop a public relationstmedia campaign that effectively promotes the resources of the community. • Enhance the Baytown's image by promoting the City's environmental resources. Actual Budget Estimated Projected Expenditures by Function 2001 -02 2002-03 2002 -03 2003 -04 50310 Arts $ 2,130 $ 10,028 $ 9,799 $ 131,063 50320 Promotional 50330 Historical 50340 Convention Center Transfer to GOIS 50350 Bays & Estuaries 166 106,537 303,508 213,792 339,240 13,957 19,700 13,515 19,700 20,422 83,000 5,500 - 317,245 315,608 315,608 318,633 - - - 4,460 Total Expenditures $460,291 $731,844 $558,214 $813,096 CITY OF BAYTOWN SERVICE LEVEL BUDGET 5030 HOTEL/MOTEL Actual Budget Estimated Adopted Acct# Acct Description 2001 -02 2002 -03 2002 -03 2003 -04 7100 Personnel Services 71009 Overtime $ 6,623 $ 35,581 $ 22,289 $ 59,116 71021 Health & Dental 601 - 135 - 71022 TMRS 946 2,273 3,090 3,384 71023 FICA 495 1,216 1,703 3,592 71028 Workers Compensation 164 - 1,057 1,362 Total Personnel Services 8,829 39,070 28,274 67,454 7200 Supplies 317,245 315,608 315,608 318,633 72002 Postage - 700 572 700 72004 Printing 500 1,300 972 1,425 72019 Supplies Purchased for Resale 2,402 - - - 72041 Educational 7,493 10,292 9,360 15,560 Total Supplies 10,395 12,292 10,904 17,685 7300 Maintenance 73011 Buildings 211 2,700 2,650 2,700 73027 Heating & Cooling System 631 2,200 1,340 2,200 Total Maintenance 842 4,900 3,990 4,900 7400 Services 74002 Electric Service 12,168 12,500 9,060 12,500 74005 Natural Gas 947 2,300 465 2,300 74021 Special Services 77,385 170,328 140,625 160,278 74036 Advertising 21,380 84,346 17,188 106,846 74051 Rents 1,760 4,850 5,200 4,850 74087 Miscellaneous 4,750 7,000 1,250 7,000 Total Services 118,390 281,324 173,788 293,774 7500 Sundry Charges 75001 Contributions 340 650 650 650 Total Sundry & Other 340 650 650 650 Total Operating 138,796 338,236 217,606 384,463 8000 Capital Outlay 80001 Furniture & Equip <$5000 4,250 - - 82011 Building & Improvements - 53,000 - - 85001 Construction - - - 60,000 Total Capital Outlay 4,250 53,000 - 60,000 9000 Other Financing Uses 91401 To G O I S 317,245 315,608 315,608 318,633 Total Other Financing Uses 317,245 315,608 315,608 318,633 9900 Contingencies 99001 Contingencies - 25,000 25,000 25,000 99002 Unforseen/New Initiatives - - 25,000 Total Contingencies 25,000 25,000 50,000 TOTAL DEPARTMENT $ 460.291 $ 731,844 $ 558,214 $ 813,096 167 CITY OF BAYTOWN HOTEL/MOTEL CONFERENCE CENTER DETAIL DEBT AMORTIZATION SCHEDULE Tax & Revenue Cert. of Oblig. Total Issuance $ 15,060,000 Conference Center Portion of Debt $ 4,025,000 [Series 1998 Date of Issue - 5/15/1998 Term - 20 Years I Fiscal Interest Principal Interest Interest Total Total Debt Balance of Year Rate Due 2/1 Due 2/1 Due 811 Interest for Fiscal Yr Principal 2005 4.500% 165,000.00 77,516.25 73,803.75 151,320.00 316,320.00 $ 4,025,000.00 1999 4.500% $ 115,000.00 $ 137,285.33 $ 93,941.25 $ 231,226.58 $ 346,226.58 3,910,000.00 2000 4.500% 135,000.00 93,941.25 90,903.75 184,845.00 319,845.00 3,775,000.00 2001 4.500% 140,000.00 90,903.75 87,753.75 178,657.50 318,657.50 3,635,000.00 2002 4.500% 145,000.00 87,753.75 84,491.25 172,245.00 317,245.00 3,490,000.00 2003 4.500% 150 000.00 84,491.25 81,116.25 165 607.50 315,607.50 3,340 000.60 2004 4.500% 160.000.00 81,116.25 77,516.25 158,632.50 318,632.50 3,180000.00 2005 4.500% 165,000.00 77,516.25 73,803.75 151,320.00 316,320.00 3,015,000.00 2006 4.500% 175,000.00 73,803.75 69,866.25 143,670.00 318,670.00 2,840,000.00 2007 6.000% 180,000.00 69,866.25 64,466.25 134,332.50 314,332.50 2,660,000.00 2008 4.600% 190,000.00 64,466.25 60,096.25 124,562.50 314,562.50 2,470,000.00 2009 4.600% 195,000.00 60,096.25 55,611.25 115,707.50 310,707.50 2,275,000.00 2010 4.600% 205,000.00 55,611.25 50,896.25 106,507.50 311,507.50 2,070,000.00 2011 4.700% 215,000.00 50,896.25 45,843.75 96,740.00 311,740.00 1,855,000.00 2012 4.800% 225,000.00 45,843.75 40,443.75 86,287.50 311,287.50 1,630,000.00 2013 4.875% 240,000.00 40,443.75 34,593.75 75,037.50 315,037.50 1,390,000.00 2014 4.875% 250,000.00 34,593.75 28,500.00 63,093.75 313,093.75 1,140,000.00 2015 5.000% 265,000.00 28,500.00 21,875.00 50,375.00 315,375.00 875,000.00 2016 5.0000/6 280,000.00 21,875.00 14,875.00 36,750.00 316,750.00 595,000.00 2017 5.000% 290,000.00 14,875.00 7,625.00 22,500.00 312,500.00 305,000.00 2018 5.0000/6 305 000.00 7,625.00 - 7,625.00 312,625.00 - $ 4,025,000.00 $ 1,221,504.08 $1,084,218.75 $2,305,722.83 $6,330,722.83 168 CITY OF B AYTOWN ORGANIZATION CHART WATER AND SEWER FUND City Council City Manager Assistant City W Assistant City Manager ' I I Manager Director of Public N Director of Finance Works/Utilities I' Director of I Treasurer Utilities Water 1111 Wastewater 1111 Utility Billing Operations Operations and Collections 169 CITY OF BAYTOWN WATER & SEWER FUND 520 BUDGET SUMMARY BY FUND Actual Budget Estimated Adopted 2001 -02 20112413 2002 -03 2003-04 Revenues Intergovernmental $ 781,202 S 834,866 $ 819,521 $ 861,414 Operating Revenues 16,310,321 17,087,017 16,556,312 18,530,480 Non - operating Revenues 349,761 276,120 506,438 313,024 Miscellaneous 86,976 55,000 61,000 60,000 Operating Transfers In 29,545 29,545 29,545 29,545 Total Revenues 17,557,805 18,282,548 17,972,816 19,794,463 Expenditures by Type: Personnel Services 4,462,644 4,798,537 4,532,414 5,024,902 Supplies 4,990,629 5,345,539 5,057,316 5,381,985 Maintenance 784,272 646,450 720,439 740,690 Services 1,593,140 1,662,514 1,437,256 1,573,770 Sundry 165,472 100,000 100,000 100,000 TotalOcerating 11,996,157 12,553,040 11,847,425 12,821,347 Capital Outlay 397,553 444,119 364,901 285,905 Debt Requirements 2,997,122 3,983,330 3,983,330 5,367,751 Transfers Out 1,241,344 1,252,059 1,252,059 1,269,460 Contingency - 50,000 - 50,000 Total Expenditures 16,632,176 18,282,548 17,447,715 19,794,463 Excess (Deficit) Revenues Over Expenditures 925,629 525,101 Working Capital - Beginning 2,759,907 2,759,907 2,759,907 3,285,008 Working Capital- Ending S 3,685,536 $ 2,759,907 $ 3,285,008 $ 3,285,008 81 55 69 61 Adopted Budget 2003 -04 by Expenditure Type �a�6 Capital Outlay 40% 1�0 Debt Requirements Personnel Services 27% 25% Transfers Out & Other 7% 170 ' w CITY OF BAYTOWN WATER & SEWER FUND 520 BUDGET SUMMARY BY FUND Actual Budget Estimated Adnptcd 2001 -02 2002 -03 2002 -03 2003 -04 Revenues 4,462,644 4,798,537 4532,414 5,024,902 Intergovernmental $ 781,202 $ 834,866 $ 819,521 $ 861,414 Operating Revenues 16,310,321 17,087,017 16556,312 18530,480 Non - operating Revenues 349,761 276,120 506,438 313,024 Miscellaneous 87,643 55,000 61,000 60,000 Operating Transfers In 29,545 29,545 29,545 29,545 Total Revenues 17,558,472 18,282,548 17,972,816 19,794,463 Expenditures by Type: Personnel Services 4,462,644 4,798,537 4532,414 5,024,902 Supplies 4,990,629 5,345,539 5,057,316 5,381,985 Maintenance 784,272 646,450 720,439 740,690 Services 1,593,140 1,662,514 1,437,256 1573,770 Sundry 165,472 100,000 100,000 100,000 TotalODeratine 11.996.157 12.553.040 11,847.425 12.821,347 Capital Outlay 397,553 444,119 364,901 285,905 Debt Requirements 2,997,122 3,983,330 3,983,330 5,367,751 Transfers Out 1,241,344 1,252,059 1,252,059 1,269,460 Contingency - 50,000 - 50,000 Total Expenditures 16,632,176 18,282,548 17,447,715 19,794,463 Excess (Deficit) Revenues Over Expenditures 926,296 525,101 Working Capital - Beginning 2,759,907 3,686,203 3,686,203 4,211,304 Working Capital - Ending S 3,686,203 $ 3,686,203 $ 4.211,304 $ 4,211,304 81 74 88 78 Adopted Budget 2003 -04 by F,xpenditure Type Operating 40% Personnel Servic 25% apital Outlay 1% Debt Requirem 27% Transfers Out & Other 7% REVISED 2/18/2004 , A. . w CITY OF BAYTOWN ' WATER & SEWER FUND 520 BUDGET SUMMARY BY FUND _ I Actual Budget Estimated Adopted 2001 -02 2002 -03 2002 -03 2003 -04 Revenues 976,185 979,652 881,313 1,145,971 Intergovernmental $ 781,202 $ 834,866 $ 819,521 $ 861,414 Operating Revenues 16,310,321 17,087,017 16,556,312 18,530,480 Non - operating Revenues 349,761 276,120 506,438 313,024 Miscellaneous 87,643 55,000 61,000 60,000 Operating Transfers In 29,545 29,545 29,545 29,545 Total Revenues 17,558,472 18,282,548 17,972,816 19,794,463 Expenditures by Function General Government 976,185 979,652 881,313 1,145,971 Water Operations 6,416,456 6,681,422 6,381,232 6,775,937 Wastewater Operations 4,220,540 4,415,320 4,115,005 4,304,363 Utility Construction 780,529 970,765 834,776 930,981 Total Operating 12,393,710 13,047,159 12,212,326 13,157,252 Transfer to Debt Service 2,997,122 3,983,330 3,983,330 5,367,751 Transfer to Other Funds 1,241,344 1,252,059 1,252,059 1,269,460 4,238,466 5,235,389 5,235,389 6,637,211 Total Expenditures 16,632,176 18,282,548 17,447,715 19,794,463 Excess (Deficit) Revenues Over Expenditures 926,296 525,101 Working Capital - Beginning 2,759,907 3,686,203 3,686,203 4,211,304 Working Capital - Ending $ 3.686,203 $ 3,686,203 $ 4,211,304 $ 4,211,304 Adopted Budget 2003 -04 by Expenditure Function General Government 5% Transfers & Other 34% Water Operations 34% Utility Construction 5% Wastewater Operations 22% jiAISED 2/18(2004 c .j CITY OF BAYTOWN WATER & SEWER FUND 520 BUDGET SUMMARY BY FUND Actual Budget Estimated Adopted 2001 -02 2002-03 2002 -03 2003 -04 Revenues 3,983,330 3,983,330 5,367,751 Transfer to Other Funds 1,241,344 Intergovernmental $ 781,202 $ 834,866 $ 819,521 $ 861,414 Operating Revenues 16,310,321 17,087,017 16,556,312 18,530,480 NonoperatingRevenues 349,761 276,120 506,438 313,024 Miscellaneous 86,976 55,000 61,000 60,000 Operating Transfers In 29,545 29,545 29,545 29,545 Total Revenues 17,557,805 18,282,548 17,972,816 19,794,463 Expenditures by Function 3,983,330 3,983,330 5,367,751 Transfer to Other Funds 1,241,344 General Government 976,185 979,652 881,313 1,145,971 Water Operations 6,416,456 6,681,422 6,381,232 6,775,937 Wastewater Operations 4,220,540 4,415,320 4,115,005 4,304,363 Utility Construction 780,529 970,765 834,776 930,981 Total Operating 12,393,710 13,047,159 12,212,326 13,157,252 Transfer to Debt Service 2,997,122 3,983,330 3,983,330 5,367,751 Transfer to Other Funds 1,241,344 1,252,059 1,252,059 1,269,460 4,238,466 5,235,389 5,235,389 6,637,211 Total Expenditures 16,632,176 18,282,548 17,447,715 19,794,463 Excess (Deficit) Revenues Over Expenditures Working Capital - Beginning Working Capital - Ending 925,629 525,101 - 2,759,907 3,685,536 3,685,536 4,210,637 $ 3,685,536 $ 3,685,536 $ 4,210,637 $ 4,210,637 Adopted Budget 2003 -04 by Expenditure Function General Guve mt 5% Tre tern & Other 34% Water Operati 34% Utility Construction FO 5% W litewater Operalirms 22% 171 CITY OF BAYTOWN WATER & SEWER FUND 520 OPERATING RESULTS Actual Budget Estimated Adopted 2001 -02 2002 -03 2002 -03 2003.04 Operating Revenues Water Sales $ 8,325,816 $ 8,990,596 $ 8,450,594 $ 9,445,375 Sewer Service 7,182,356 7,311,246 7,225,263 8,213,192 Service Charges and Other 1,151,910 1,061,295 1,386,893 1,184,937 BAWA Contract Payment 781,202 834,866 819,521 861,414 Total Operating Revenues 17,441,284 18,198,003 17,882,271 19,704,918 Operating Expenses Water Purchases 4,641,698 4,927,829 4,642,691 4,941,329 Personnel Services 4,462,644 4,798,537 4,532,414 5,024,902 Supplies 348,931 417,710 414,625 440,656 Maintenance 784,272 646,450 720,439 740,690 Services 1,593,140 1,662,514 1,437,256 1,573,770 Miscellaneous 165,472 100,000 100,000 100,000 Depreciation 2,394,400 2,523,756 2,506,247 2,519,017 Total Operating Expenditures 14,390,557 15,076,796 14,353,672 15,340,364 Operating Income (Loss) 3,050,727 3,121,207 3,528,599 4,364,554 Non - operating Interest Revenue and Other 86,976 55,000 61,000 60,000 Interest Expenses and Other (1,602,122) (1,971,608) (2,133,330) (2,345,751) Contingency (50,000) (50,000) Total Non - operating Expenses (1,515,146) (1,966,608) (2,072,330) (2,335,751) Net income Before Operating Transfers 1,535,581 1,154,599 1,456,269 2,028,803 Operating Transfers Operating Transfers In Operating Transfers (Out) Net Operating Transfers Net Income (Loss) Income (Loss) Principal Debt Retirement Capital Outlay Depreciation mues Over (Under) Expenditures 172 to 29,545 29,545 29,545 29,545 (1,241,344) (1,252,059) (1,252,059) (1,269,460) (1,211,799) (1,222,514) (1,222,514) (1,239,915) $ 323,782 $ (67,915) $ 233,755 $ 788,888 $ 323,782 $ (67,915) $ 233,755 $ (1,395,000) (2,011,722) (1,850,000) (397,553) (444,119) (364,901) J 788,888 CITY OF BAYTOWN WATER & SEWER FUND 520 OPERATING RESULTS Actual Budget Estimated Adopted 2001 -02 2002 -03 2002 -03 2003 -04 Operating Revenues Water Sales $ 8,325,816 $ 8,990,596 $ 8,450,594 $ 9,445,375 Sewer Service 7,182,356 7,311,246 7,225,263 8,213,192 Service Charges and Other 1,151,910 1,061,295 1,386,893 1,184,937 BAWA Contract Payment 781,202 834,866 819,521 861,414 Total Operating Revenues 17,441,284 18,198,003 17,882,271 19,704,918 Operating Expenses Water Purchases 4,641,698 4,927,829 4,642,691 4,941,329 Personnel Services 4,462,644 4,798,537 4,532,414 5,024,902 Supplies 348,931 417,710 414,625 440,656 Maintenance 784,272 646,450 720,439 740,690 Services 1,593,140 1,662,514 1,437,256 1,573,770 Miscellaneous 165,472 100,000 100,000 100,000 Depreciation 2,394,400 2,523,756 2,506,247 2,519,017 Total Operating Expenditures 14,390,557 15,076,796 14,353,672 15,340,364 Operating Income (Loss) 3,050,727 3,121,207 3,528,599 4,364,554 Non- operating Interest Revenue and Other 87,643 55,000 61,000 60,000 Interest Expenses and Other (1,602,122) (1,971,608) (2,133,330) (2,345,751) Contingency (50,000) (50,000) Total Non - operating Expenses (1,514,479) (1,966,608) (2,072,330) (2,335,751) Net Income Before Operating Transfers 1,536,248 1,154,599 1,456,269 2,028,803 Operating Transfers Operating Transfers In Operating Transfers (Out) Net Operating Transfers Net Income (Lacs) 29,545 29,545 29,545 29,545 (1,241,344) (1,252,059) (1,252,059) (1,269,460) (1,211,799) (1,222,514) (1,222,514) (1,239,915) $ 324,449 $ (67,915) $ 233,755 $ 788,888 Reconciliation of Net Income (Loss) to Revenues Over (Under) Expenses: Net Income (Loss) $ 324,449 $ (67,915) $ 233,755 $ 788,888 Principal Debt Retirement (1,395,000) (2,011,722) (1,850,000) (3,022,000) Capital Outlay (397,553) (444,119) (364,901) (285,905) Depreciation 2,394,400 2,523,756 2,506,247 2,519,017 Revenues Over (Under) Expenditures $ 926,296 $ - $ 525,101 $ - 4 REVISED 2/18/2004 CITY OF BAYTOWN WATER & SEWER FUND REVENUE DETAIL Actual Budget Estimated Adopted Acct# Revenue 2001 -02 2002 -03 2002 -03 2003 -04 43302 BAWA- Contract Svcs. Total Intergovernmental 46001 Sale of Water 46002 Sewer Service 46003 Penalties 46005 City Fire Hydrants 46006 City Water & Sewer Svcs. 46007 Pollution Control Fees Operating Revenues 47102 Turn-on Fees 47103 Water Tap Fees 47104 Sewer tap Fees 47105 Connection Fees Non - operating Revenues $ 781,202 $ 834,866 $ 819,521 $ 861,414 781,202 834,866 819,521 861,414 8,325,816 8,990,596 8,450,594 9,445,375 7,182,356 7,311,246 7,225,263 8,213,192 447,981 409,837 412,534 418,034 165,000 225,000 225,000 225,000 75,000 102,500 102,500 102,500 114,168 47,838 140,421 126,379 16,310,321 17,087,017 16556,312 18,530,480 82,019 77,000 109,435 78,540 144,450 107,500 128,920 126,341 36,650 32,565 50,400 42,838 86,642 59,055 217,683 65 ,305 349,761 276,120 506,438 313,024 49001 Sale of City Property 9,373 - - - 49003 Interest on Investment 77,603 55,000 61,000 60,000 Total Miscellaneous 86,976 55,000 61,000 60,000 TOTAL REVENUES 17,528,260 18,253,003 17,943,271 19,764918 61101 From General Fund 29,545 29,545 29,545 29,545 Total Operating Transfers In 29,545 29,545 29,545 29,545 TOTAL REVENUES & TRANSFERS $ 17,557,805 $ 18,282,548 $ 17,972,816 $ 19,794,463 173 CITY OF BAYTOWN WATER SEWER FUND 520 BUDGET SUMMARY BY ACCOUNT Actual Budget Estimated Adopted IAcct# AcctDescription 2001 -02 2002 -03 2002 -03 2003 -04 7100 Personnel Services 11,640 14,120 13,753 10,458 71002 Regular Wages $ 2,921,360 $ 3,185,247 $ 2,993,829 $ 3,186,587 71003 Part Time Wages - - - 9,660 71009 Overtime 326,213 293,802 306,039 317,487 71011 ExtraHelprremporary 10,997 6,137 13,000 38,210 71021 Health & Dental Insurance 416,602 476,745 439,059 535,790 71022 TMRS 466,384 500,638 461,812 487,083 71023 FICA 241,315 257,884 244,247 260,639 71028 Workers Compensation 65,013 63,084 59,173 110,265 71041 Allowances 14,760 15,000 15,255 15,300 71051 Merit & Across the Board 4,990,629 5,345,539 5,057,316 63,881 73047 Total Personnel Services 4,462,644 4,798,537 4,532,414 5,024,902 7200 Supplies 72001 Office 11,640 14,120 13,753 10,458 72002 Postage 52,000 64,005 56,000 56,074 72004 Printing 7,392 10,000 9,326 12,000 72007 Wearing Apparel 31,276 34,825 31,640 34,445 72016 Motor Vehicle 60,375 68,754 73,207 75,554 72021 Minor Tools 27,190 27,625 26,111 26,125 72026 Cleaning & Janitorial 2,066 2,500 2,488 2,500 72031 Chemical 156,786 195,581 201,800 223,200 72032 Medical 206 300 300 300 72052 Treated Water 4,641,698 4,927,829 4,642,691 4,941,329 73045 Total Supplies 4,990,629 5,345,539 5,057,316 5,381,985 7300 Maintenance 73001 Land 3,052 4,000 4,000 4,000 73011 Buildings 1,752 4,400 5,400 5,400 73022 Sanitary Sewers 28,190 31,000 31,000 37,520 73023 Water Distribution System 69,955 75,000 85,000 60,000 73024 Reservoirs & Wells 25,893 5,000 5,000 5,000 73025 Streets Sidewalks & Curbs 8,026 8,000 11,000 11,000 73027 Heating & Cooling System 2,096 9,500 9,500 7,500 73041 Fummur & Fixtures 4,997 5,350 4,570 5,070 73042 Machinery & Equipment 267,663 224,500 227,200 228,500 73043 Motor Vehicles 247,262 205,200 247,769 248,200 73045 Radio & Testing Equipment 566 2,500 - - 73047 Meters & Settings 124,820 72,000 90,000 128,500 Total Maintenance 784,272 646,450 720,439 740,690 174 CITY OF BAYTOWN WATER SEWER FUND 520 BUDGET SUMMARY BY ACCOUNT Actual Budget Estimated Adopted Acct# Acct Description 2001 -02 2002 -03 2002 -03 2003 -04 7400 Services 165,472 100,000 100,000 100,000 74001 Communication $ 2,604 $ 10,243 $ 10,243 $ 10,228 74002 Electric Service 1,012,399 1,135,267 897,267 981,131 74005 Natural Gas 230 300 300 300 74011 Hire Of Equipment 5,819 9,360 10,258 11,220 74021 Special Services 279,712 227,369 218,341 233,938 74022 Audits 17,001 20,251 17,337 20,901 74026 Janitorial Services - - - 2,700 74041 Travel & Reimbursables 3,200 8,397 5,496 7,247 74042 Education & Training 15,777 19,165 15,809 19,865 74051 Rents 148,053 152,700 178,000 190,800 74061 Demolition of Stuctures 25,104 - - 74071 Association Dues 1,547 2,029 1,965 2,109 74210 General Liability Insurance 12,121 10,667 9,822 12,277 74220 Errors & Omissions 17,512 15,412 14,587 18,234 74240 Auto Liability 16,261 14,528 14,495 18,667 74241 Auto Collision 5,509 5,729 6,782 7,474 74242 Auto Catastrophic 746 687 585 614 74271 Mobile Equipment 1,925 1,695 1,918 2,014 74272 Real & Personal Property 17,289 15,215 20,551 20,551 74277 Flood Insurance 10,331 12,500 12,500 12,500 74280 Bonds - 1,000 1,000 1,000 Total Services 1,593,140 1,662,514 1,437,256 1,573,770 7500 Sundry Charges 75088 Bad Debt - Cutoff Accounts 165,472 100,000 100,000 100,000 Total Sundry & Other 165,472 100,000 100,000 100,000 Total Operating 11,996,157 12,553,040 11,847,425 12,821,347 8000 Capital Outlay 83023 Water Distribution System 48,984 175,000 108,000 175,000 83029 Sewer Connections 5,145 6,000 8,000 6,000 83035 Meters & Connections 46,732 40,000 40,000 40,000 84042 Machinery & Equipment 7,812 77,119 76,025 50,000 84043 Motor Vehicles 112,146 146,000 132,876 - 86011 Capital Lease Purchases 176,734 - - 14,905 Total Capital Outlay 397,553 444,119 364,901 285,905 9000 Other Financing Uses 91101 To General Fund 1,033,841 1,033,841 1,033,841 1,033,841 91401 To G O I S 166,818 163,218 163,218 164,468 91522 To W W I S 2,997,122 3,983,330 3,983,330 5,367,751 91521 To Sick Leave -Water & Sewer 40,685 55,000 55,000 71,151 Total Other Financing Uses 4,238,466 5,235,389 5,235,389 6,637,211 9900 Contingencies 99001 Contingencies 50,000 50,000 Total Contingencies - 50,000 - 50,000 TOTAL EXPENDITURES $ 16,632,176 $ 18,282,548 $ 17,447,715 $ 19,794,463 175 CITY OF BAYTOWN PROGRAM SUMMARY 1030 UTILITY BILLING & COLLECTIONS Program Description The Utility Billing Division is responsible for the monthly procedures related to the billing of water, sewer and garbage services provided to the citizens. They ensure the customer meters are properly read and billed for services received, generate monthly bills, disburses security deposits, process past due accounts, report meter problems for replacement or repair. The main priority of the division is to provide positive customer service. Major Goals • Maintain a high degree of accuracy in billing. • Maintain meter reading accuracy at 99.9%. Professionally and tactfully enforce rules and regulations of the City ordinance. Provide professional customer service. Major Objectives • Accurately bill utility customers in a timely manner. • Obtain accurate meter readings and stay on schedule for monthly readings. Provide employee training in customer service. 176 Actual Budget Estinsated Projected Workload Measures 2001 -02 2002 -03 2002 -03 2003 -04 1. Accounts Billed — per month 18,669 18,744 19,047 19,467 2. Meters Read — per month 20,690 20,805 20,757 20,983 3. Security Deposits — per month 234 230 234 240 4. Automatic Bank Drafts — per month 943 960 970 985 Performance Measures 1. Meter Reading Accuracy 99.1% 99% 99.1% 99.1% 2. Percentage of Estimated Accounts Per Month 4% 7% 7% 6% 2. Works Orders and Failed Audit Rereads 25,393 - 26,581 27,081 176 CITY OF BAYTOWN SERVICE LEVEL BUDGET 1030 UTILITY BILLING & COLLECTIONS Actual Budget Estimated Adopted Acct# Acct Description 2001 -02 2002 -03 2002 -03 2003 -04 7100 Personnel Services 71002 Regular Wages $ 327,984 $ 384,937 $ 351,389 $ 410,518 71003 Part Time Wages - - - 9,660 71009 Overtime 13,951 5,760 14,000 14,071 71011 ExtraHelp/Temporary 10,997 6,137 13,000 38,210 71021 Health & Dental 48,630 56,209 53,516 70,275 71022 TMRS 49,274 56,487 51,283 59,245 71023 FICA 26,127 29,633 28,081 33,012 71028 Workers Compensation 3,531 4,818 4,509 9,557 71041 Allowances 3,480 3,480 3,480 3,480 Total Personnel Services 483,974 547,461 519,258 648,028 7200 Supplies 72001 Office 7,521 9,370 9,359 5,408 72002 Postage 52,055 64,005 56,000 56,074 72007 Wearing Apparel 630 1,100 1,049 1,100 72016 Motor Vehicle 6,533 7,854 6,486 6,854 72021 Minor Tools 1,309 1,375 1,361 1,375 72026 Cleaning & Janitorial 704 800 788 800 Total Supplies 68,752 84,504 75,043 71,611 7300 Maintenance 73027 Heating & Cooling System - - - 3,000 73041 Furniture & Fixtures 4,997 5,350 4,570 5,070 73043 Motor Vehicles 8,986 10,100 12,569 13,000 73047 Meters & Settings - - - 38,500 Total Maintenance 13,983 15,450 17,139 59,570 7400 Services 74001 Communication - 4,143 4,143 3,648 74002 Electric Service 943 - - 7,831 74011 Hire Of Equipment 1,048 1,860 1,860 3,720 74021 Special Services 2,079 2,079 2,079 20,198 74026 Janitorial Services - - - 2,700 74041 Travel & Reimbursables 621 1,197 496 1,447 74042 Education & Training 1,679 1,465 445 1,465 74051 Rents 1,188 - - - 74071 Association Dues 109 109 85 209 Total Services 7,667 10,853 9,108 41,218 Total Operating 574,376 658,268 620,548 820,427 8000 Capital Outlay 84042 Machinery & Equipment 8,700 8,862 Total Capital Outlay - 8,700 8,862 TOTAL DEPARTMENT $ 574,376 $ 666,968 $ 629,410 $ 820,427 177 178 CITY OF BAYTOWN SERVICE LEVEL BUDGET 1190 WATER & SEWER GENERAL OVERHEAD W ata & Sewer General Overhead codifies epxenditmm that are not irecdy associated with any other department within the Water & Sewer Fund. The major components are insurance, funding for the merit pay plan, special programs and contingencies. Actual Budget Estimated Adopted 1Acct# Acct Description 2001 -02 2002 -03 2002 -03 2003 -04 7100 Personnel Services 71051 $ $ $ $ 49,312 49,312 7200 Supplies 72004 Printing 7,328 10,000 9,326 12,000 Total Supplies 7,328 10,000 9,326 12,000 7300 Maintenance 73027 Heating & Cooling System - 5,000 5,000 - Total Maintenance - 5,000 5,000 7400 Services 74021 Special Services 130,500 50,000 38,000 - 74022 Audits 17,001 20,251 17,337 20,901 74210 General Liability Insurance 12,121 10,667 9,822 12,277 74220 Errors & Omissions 17,512 15,412 14,587 18,234 74240 Auto Liability 16,261 14,528 14,495 18,667 74241 Auto Collision 5,509 5,729 6,782 7,474 74242 Auto Catastrophic 746 687 585 614 74271 Mobile Equipment 1,925 1,695 1,918 2,014 74272 Real & Personal Property 17,289 15,215 20,551 20,551 74277 Flood Insurance 10,331 12,500 12,500 12,500 74280 Bonds - 1,000 1,000 1,000 Total Services 229,195 147,684 137,577 114,232 75M Sundry Charges 75088 Bad Debt -Cutoff Accounts 165,472 100,000 100,000 100,000 Total Sundry & Other 165,472 100,000 100,000 100,000 Total Operating 401,995 262,684 251,903 275,544 9900 Contingencies 99001 Contingencies 50,000 50,000 Total Contingencies 50,000 - 50,000 TOTAL DEPARTMENT $ 401,995 $ 312,684 $ 251,903 $ 325,544 179 CITY OF BAYTOWN PROGRAM SUMMARY 3040 WATER OPERATIONS Program Description The Water Operations group of the City of Baytown consists of the following divisions: Water Distribution, Water Treatment and Treated Water. The Water Distribution is responsible for the operation and maintenance of the distribution system (approximately 435 miles) including transmission lines, elevated storage tanks, and well sites. The Water Treatment division includes personnel costs associated with the operation of the Baytown Area Water Authority surface water treatment plant. The Treated Water division consists of the budgeted water purchased by the City of Baytown from the Baytown Area Water Authority. Major Goals • To operate and maintain a reliable distribution system with the ability to deliver a sufficient quantity of safe and good quality water under adequate pressure to the utilities' customers at all times. To obtain water certificates for all employees. Major Objectives • Continue to meet or exceed all TCEQ Rules and Regulations so the City will continue to be rated a "Superior Public Water System" by the TCEQ. Performance Measures 1. Average time to complete back fills/ hours 1.5 1.5 1.5 1.5 180 Actual Budget Estimated Projected Workload Measures 2001-02 2002-03 2002-03 2003 -04 1. Fire Hydrants/month 4 4 4 4 2. Leak repairs/day 4 3 4 4 3. Customer Repairs/week 12 12 12 12 4. Meter Change -outs 700 1,000 800 1,000 Performance Measures 1. Average time to complete back fills/ hours 1.5 1.5 1.5 1.5 180 CITY OF BAYTOWN SERVICE LEVEL BUDGET 3040 WATER OPERATIONS Actual Budget Estimated Adopted Acct# Acct Description 2001 -02 2002 -03 2002 -03 2003 -04 7100 Personnel Services 71002 Regular Wages $ 871,844 $ 948,009 $ 918,009 $ 959,229 71009 Overtime 124,384 98,000 98,378 97,947 71021 Health & Dental 122,182 136,871 131,671 157,813 71022 TMRS 143,645 150,697 142,434 147,152 71023 FICA 74,116 77,586 74,762 78,191 71028 Workers Compensation 25,025 24,020 23,241 44,492 71041 Allowances 5,520 5,760 6,015 6,060 Total Personnel Services 1,366,716 1,440,943 1,394,510 1,505,453 7200 Supplies 72001 Office Supplies 502 500 500 500 72007 Wearing Apparel 7,411 7,750 6,500 7,750 72016 Motor Vehicle 15,304 15,200 18,000 18,000 72021 Minor Tools 12,450 11,400 11,400 11,400 72031 Chemical 829 1,200 600 800 72032 Medical 177 200 200 200 72052 Treated Water 4,641,698 4,927,829 4,642,691 4,941,329 Total Supplies 4,678,371 4,964,079 4,679,891 4,979,979 7300 Maintenance 73001 Land 3,052 4,000 4,000 4,000 73011 Buildings 251 400 400 400 73023 Water Distribution System 69,955 75,000 85,000 60,000 73024 Reservoirs & Wells 25,893 5,000 5,000 5,000 73025 Streets Sidewalks & Curbs 4,226 5,000 5,000 5,000 73042 Machinery & Equipment 102 3,000 1,000 2,000 73043 Motor Vehicles 61,382 57,000 70,000 70,000 73045 Radio & Testing Equipment 566 800 - - 73047 Meters & Settings 124,820 72,000 90,000 90,000 Total Maintenance 290,247 222,200 260,400 236,400 7400 Services 74002 Electric Service 5,284 10,000 7,000 8,000 74011 Hire Of Equipment - 600 1,498 600 74021 Special Services 11,858 13,200 13,200 23,200 74041 Travel & Reimbursables 1,086 3,000 2,000 2,000 74042 Education & Training 3,173 4,900 4,900 4,900 74061 Demolition of Structures 25,104 - 74071 Association Dues 369 500 500 500 Total Services 46,874 32,200 29,098 39,200 Total Operating 6,382,208 6,659,422 6,363,899 6,761,032 8000 Capital Outlay 84043 Motor Vehicles - 22,000 17,333 - 86011 Capital Lease Purchases 34,071 - - 14,905 Total Capital Outlay 34,071 22,000 17,333 14,905 TOTAL DEPARTMENT $ 6,416,279 $ 6,681,422 $ 6,381,232 $ 6,775,937 181 CITY OF BAYTOWN PROGRAM SUMMARY 3050 WASTEWATER OPERATIONS Program Description The Wastewater Operations group for the City of Baytown consists of the following divisions: Wastewater Treatment, Wastewater Collections and Pollution Control. The Wastewater Treatment division is responsible for treatment and discharge of sanitary sewage to TCEQ and EPA Rules and Regulations. The Wastewater Collection division is responsible for the operation and maintenance of the sanitary sewer collection system. The Pollution Control division is responsible for the monitoring of wastes that enter the collection system from food, commercial and industrial establishments. Major Goals • To operate and maintain the collection system (approximately 414 miles) and treatment plants to meet health department, TCEQ and EPA Rules and Regulations at all times. Major Objectives • Continue to meet Health Department, TCEQ and EPA Rules and Regulations by continuing major rehabilitation projects to improve the quality of service to all citizens. Performance Measures 1. Lines Located Actual Budget Estimated Projected Workload Measures 2001 -02 2002 -03 2002 -03 2003 -04 1. Manholes Repaired 60 100 130 130 2. Point Repairs 191 300 315 315 3. Taps Repaired & Replaced 87 100 100 100 4. Sewer Stops 2,612 3,600 3,900 3,900 5. Manholes, Mains Vactored 298 1500 300 300 6. Equipment Repair/Plants, Lift Stations 700 700 780 780 7. Cubic Yards of Sludge per Year 10,370 10,400 12,852 13,000 8. Volume of Wastewater Treated/month (mg) 358 350 396 400 9. BOD Reduction in pounds/month 320,000 450,000 354,000 400,000 10. TSS Reduction in pounds/month 380 600,000 437,000 450,000 11. Permits Issued 54 60 70 70 12. Samples Pulled/Analysis Performed 302 350 330 350 13. Industrial User Surveys Completed 100 150 170 180 14. Liquid Waste manifest Submitted 1,150 1,000 1,100 1,100 15. Self Monitoring Reports Submitted 24 24 30 30 16. Violation Letters Sent/Calls Made 880 400 700 700 17. Inspections Performed/Complaint Follow -ups 282 250 270 250 Performance Measures 1. Lines Located 188 250 160 160 2. Miles of Lines Televised 2.3 4 4 12 3. Equipment Repaired 700 700 780 780 4. Percent of BOD Reduction 95 95 95 95 5. Percent of TSS Reduction 95 95 95 95 6. Percent of Solids in Sludge and Cake 19 19 19 19 7. Inspections 1.0 1.0 1.0 1.0 8. Samples Pulled/Analyses Process 1.5 1.5 1.5 1.5 9. Application Process 3.0 3.0 3.0 3.0 10. Review SMR & Follow -up 0.5 0.5 0.5 0.5 182 CITY OF BAYTOWN SERVICE LEVEL BUDGET 3050 WASTEWATER OPERATIONS Actual Budget Estimated Adopted Acct# Acct Description 2001 -02 2002 -03 2002.03 2003 -04 7100 Personnel Services - 11,419 11,419 50,000 84043 Motor Vehicles 71002 Regular Wages $ 1,371,061 $ 1,469,020 $ 1,399,829 $ 1,442,440 71009 Overtime 129,707 133,792 137,844 149,204 71021 Health & Dental 195,471 222,611 201,435 239,677 71022 TMRS 215,098 230,482 215,094 221,082 71023 FICA 110,967 118,529 113,657 117,803 71028 Workers Compensation 26,027 24,514 22,195 38,012 71041 Allowances 5,760 5,760 5,760 5,760 Total Personnel Services 2,054,091 2,204,708 2,095,814 2,213,978 7200 Supplies 72001 Office 3,393 3,750 3,394 4,050 72007 Wearing Apparel 16,778 19,445 17,391 18,445 72016 Motor Vehicle 27,095 29,500 32,721 34,500 72021 Minor Tools 3,762 5,350 5,350 5,350 72026 Cleaning & Janitorial 1,362 1,700 1,700 1,700 72031 Chemical 155,606 193,181 200,600 221,800 Total Supplies 207,996 252,926 261,156 285,845 7300 Maintenance 73011 Buildings 1,501 4,000 5,000 5,000 73022 Sanitary Sewers 28,190 31,000 31,000 37,520 73025 Streets Sidewalks & Curbs 3,800 3,000 6,000 6,000 73027 Heating & Cooling System 2,096 4,500 4,500 4,500 73042 Machinery & Equipment 266,226 221,300 225,000 225,000 73043 Motor Vehicles 115,392 94,200 105,200 105,200 Total Maintenance 417,205 358,000 376,700 383,220 7400 Services 74001 Communication 2,604 6,100 6,100 6,580 74002 Electric Service 1,006,172 1,125,267 890,267 965,300 74005 Natural Gas 230 300 300 300 74011 Hire Of Equipment 4,466 5,000 5,000 5,000 74021 Special Services 135,275 162,090 165,062 190,540 74041 Travel & Reimbursables 1,250 3,300 2,500 3,300 74042 Education & Training 7,511 8,600 6,264 8,600 74051 Rents 146,865 152,700 178,000 190,800 74071 Association Dues 684 910 880 900 Total Services 1,305,057 1,464,267 1,254,373 1,371,320 Total Operating 3,984,349 4,279,901 3,988,043 4,254,363 8000 Capital Outlay 84042 Machinery & Equipment - 11,419 11,419 50,000 84043 Motor Vehicles 112,146 124,000 115,543 - 86011 Capital Lease Purchases 124,036 - - - Total Capital Outlay 236,182 135,419 126,962 50,000 TOTAL DEPARTMENT $ 4,220,531 $ 4,415,320 $ 4,115,005 $ 4,304,363 183 CITY OF BAYTOWN PROGRAM SUMMARY 3060 UTILITY CONSTRUCTION Program Description The Utility Construction Department of the City of Baytown consists of Tapping and Construction. The Tapping crew is responsible for the installation of all new water and sewer taps and the replacement of failed taps. The Construction crew is responsible for the maintenance of large utility transmission lines and the continuous replacement of old water lines. Major Goals • To maintain a reliable main line transmission system at all times. • To obtain water and sewer certificates for all employees. • To maintain a maximum two-week schedule or better on installation of water and sewer taps. Major Objectives • Provide more safety training and necessary regulatory training. • To research the latest technology to improve productivity in the tapping crew. • To provide a continuous, uninterrupted supply of water to the distribution system by implementation of preventative maintenance programs and to make timely repairs in case of emergencies. Performance Measures 1. Actual Budget Estimated Projected Workload Measures 2001 -02 2002 -03 2002 -03 2003 -04 1. Water Taps 419 550 710 800 2. Sewer Taps 63 90 65 65 3. Feet of Water Lines 11,000 12,000 10,000 10,000 4. Feet of Sewer Lines 0 1,000 1,000 1,000 Performance Measures 1. Average Cost of Water Taps $400 $350 $400 $450 2. Water Taps Charged to Residents $350 $350 $350 $350 3. Sewer Taps Charged to Residents $350 $350 $350 $350 4. Avg. Cost to lay water linestfoot $20 $20 $20 $20 5. Avg. Cost to lay sewer linestfoot $20 $20 $20 $20 184 CITY OF BAYTOWN SERVICE LEVEL BUDGET 3060 UTILITY CONSTRUCTION Actual Budget Estimated Adopted Acct# Acct Description 2001 -02 2002 -03 2002-03 2003 -04 7100 Personnel Services 71002 Regular Wages $ 350,471 $ 383,281 $ 324,602 $ 374,400 71009 Overtime 58,171 56,250 55,817 56,265 71021 Health & Dental 50,319 61,054 52,437 68,025 71022 TMRS 58,367 62,972 53,001 59,604 71023 FICA 30,105 32,136 27,747 31,633 71028 Workers Compensation 10,430 9,732 9,228 18,204 Total Personnel Services 557,863 605,425 522,832 608,131 7200 Supplies 72001 Office 410 500 500 500 72007 Wearing Apparel 6,457 6,530 6,700 7,150 72016 Motor Vehicle 11,443 16,200 16,000 16,200 72021 Minor Tools 9,669 9,500 8,000 8,000 72031 Chemical 351 1,200 600 600 72032 Medical 29 100 100 100 Total Supplies 28,359 34,030 31,900 32,550 7300 Maintenance 73042 Machinery & Equipment 1,335 1,500 1,200 1,500 73043 Motor Vehicle 61,502 44,300 60,000 60,000 Total Maintenance 62,837 45,800 61,200 61,500 7400 Services 74011 Hire Of Equipment 305 1,900 1,900 1,900 74041 Travel & Reimbursables 243 900 500 500 74042 Education & Training 3,414 4,200 4,200 4,900 74071 Association Dues 385 510 500 500 Total Services 4,347 7,510 7,100 7,800 Total Operating 653,406 692,765 623,032 709,981 8000 Capital Outlay 83023 Water Distribution System 48,984 175,000 108,000 175,000 83029 Sewer Connections 5,145 6,000 8,000 6,000 83035 Meters & Connections 46,555 40,000 40,000 40,000 84042 Machinery & Equipment 7,812 57,000 55,744 - 86011 Capital Lease Purchases 18,627 - - - Total Capital Outlay 127,123 278,000 211,744 221,000 TOTAL DEPARTMENT $ 780,529 $ 970,765 $ 834,776 $ 930,981 185 CITY OF BAYTOWN SERVICE LEVEL BUDGET 9010 TRANSFERS OUT This cost center represents funding to other funds and costs allocation for operating services. Actual Budget Estimated Adopted Acct# Acct Description 2001 -02 2002 -03 2002 -03 2003.04 9000 Other Fimancing Uses 91101 To General Fund 91401 ToGOIS 91521 To Sick Leave -Water & Sewer 91522 To WWIS Total Other Financing Uses TOTAL DEPARTMENT 186 $ 1,033,841 $ 1,033,841 $ 1,033,841 $ 1,033,841 166,818 163,218 163,218 164,468 40,685 55,000 55,000 71,151 2,997,122 3,983,330 3,983,330 5,367,751 4,238,466 5,235,389 5,235,389 6,637,211 $ 4,238,466 $ 5,235,389 $ 5,235,389 $ 6,637,211 WATERWORKS AND SEWER SYSTEM REVENUE BONDS SUMMARY OF FY 2003 -2004 DEBT REQUIREMENTS Principal Principal & Interest Principal Amount of Outstanding Requirements for FY 2003.04 Outstanding Series Obligation issue Oct. 1 2003 Principal I Interest I Total I Sent 30.2004 1992 Revenue $ 4,410,000 $ 225,000 $ 225,000 $ 6,525 $ 231,525 $ - 1994 Revenue 3,800,000 1995 Revenue 5,200,000 1996 Tax & Rev C.O.'s (TWDB) 4,680,000 1997 Tax & Rev C.O.'s (TWDB) 6,820,000 1998 Revenue & Refunding 9,605,000 2002 Certificate of Obligation 5,415,000 2003 Certificate of Obligation 4,630,000 2003 Revenue & Refunding 8,100,000 Subtotal 221,370 Transfer to GOIS for Series 2000 CO's Subtotal 9,190,000 Series 2004 (estimated) 16,599,000 Total Water & Sewer Debt 190,000 190,000 5,463 195,463 - 1,415,000 320,000 70,452 390,452 1,095,000 3,795,000 180,000 170,520 350,520 3,615,000 5,600,000 275,000 221,370 496,370 5,325,000 9,190,000 510,000 411,740 921,740 8,680,000 5,245,000 175,000 253,546 428,546 5,070,000 4,630,000 160,000 198,765 358,765 4,470,000 8,100,000 420,000 242,370 662,370 7,680,000 38,390,000 2,455,000 1,580,751 4,035,751 35,935,000 1,830,000 65,000 99,468 164,468 1,765,000 40,220,000 2,520,000 1,680,219 4,200,219 37,700,000 - 502,000 830,000 1,332,000 16,097,000 $ 40.220,000 $ 3,022,000 $ 2,510.219 $ 5,532,219 $ 53,797,000 Less amout paid in GOIS (65,000) (99,468) (164,468) Amount paid directly by Water & Sewer $ 2,957,000 $ 2,410,751 $ 5,367,751 COMBINED WATER & SEWER DEBT, ALL SERIES Fiscal Principal Year Due 2101 Interest Due 2101 Interest Due 8/01 Total Interest 2000 Cert. Of Obli . Annual uiremeut Outstanding Principal 2004 $ 2,520,000 $ 815,928 $ 764,824 $ 1,580,751 $ 164,468 $ 4,265,219 $ 37,700,000 2005 2,630,000 764,824 2006 2,740,000 715,750 2007 2,860,000 664,338 2008 2,995,000 608,630 2009 3,130,000 551,240 2010 3,275,000 490,018 2011 3,435,000 424,573 2012 3,150,000 353,193 2013 2,240,000 286,416 2014 1,960,000 239,611 2015 1,435,000 199,759 2016 1,510,000 169,871 2017 1,590, 000 138,253 2018 1,265, 000 104,490 2019 800,000 78,738 2020 845,000 62,919 2021 720,000 45,856 2022 760,000 27,755 2023 360,000 8,470 715,750 1,480,573 165,418 4,275,991 35,070,000 664,338 1,380,088 166,068 4,286,156 32,330,000 608,630 1,272,968 166,418 4,299,386 29,470,000 551,240 1,159,870 166,468 4,321,338 26,475,000 490,018 1,041,258 166,218 4,337,476 23,345,000 424,573 914,590 165,881 4,355,471 20,070,000 353,193 777,765 165,670 4,378,435 16,635,000 286,416 639,609 165,365 3,954,974 13,485,000 239,611 526,028 164,748 2,930,776 11,245,000 199,759 439,370 163,813 2,563,183 9,285,000 169,871 369,630 162,555 1,967,185 7,850,000 138,253 308,124 165,868 1,983,992 6,340,000 104,490 242,743 163,711 1,996,454 4,750,000 78,738 183,228 166,081 1,614,309 3,485,000 62,919 141,656 163,005 1,104,661 2,685,000 45,856 108,774 164,440 1,118,214 1,840,000 27,755 73,611 - 793,611 1,120,000 8,470 36,225 796,225 360,000 187 WATERWORKS AND SEWER SYSTEM REVENUE BONDS LONG TERM DEBT SCHEDULES Fiscal Interest Principal Interest Interest .annual Principal Total Year Rate Due 2/01 Due 2/01 Due 8/01 Requirement Outstanding Outstanding Revenue Bond, Series 1992 Date of Issue - July Date of Issue - November 1, 1992 Term - 20 Years S 5,200,000 $ $ 1,165,000 $ 1,406,570 1999 7.30% $ 160,000 $ 39,545 $ 33,705 $ 233,250 1,005,000 1,173,320 2000 7.30% 175,000 33,705 27,318 236,023 830,000 937,298 2001 7.30% 190,000 27,318 20,383 237,700 640,000 699,598 2002 7.300/6 200,000 20,383 13,083 233,465 440,000 466,133 Revenue Bond, Series 1994 Date of Issue - July Date of Issue- November 1, 1994 Term - 20 Years S 5,200,000 $ $ 1,605,000 S 2,096,488 1999 7.25% $ 130,000 S 51,543 $ 46,830 $ 228,373 1,475,000 1,868,115 2000 7.25% 140,000 46,830 41,755 228,585 1,335,000 1,639,530 2001 7.25% 150,000 41,755 36,318 228,073 1,185,000 1,411,458 2002 7.25% 160,000 36,318 30,518 226,835 1,025,000 1,184,623 2003 6.50% 175.000 30.518 $ 945,000 S 212,389 $ 160,847 $ 1,318,236 Revenne Bond, Series 1995 Date of Issue - July 1, 1995 Term - 20 Years S 5,200,000 $ 8,506,530 1999 5.90% $ - $ 150,120 $ 150,120 $ 300,240 5,200,000 8,206,290 2000 5.90% - 150,120 150,120 300,240 5,200,000 7,906,050 2001 5.90% - 150,120 150,120 300,240 5,200,000 7,605,810 2002 5.90% - 150,120 150,120 300,240 5,200,000 7,305,570 5.90% 20 2005 5.95% 340,000 30,506 20,391 390,897 2006 5.35% 365,000 20,391 10,628 396,019 2007 5.45% 390,000 10,628 - 400,628 $ 1,575,000 $ 852,071 $ 701,951 $ 3,129,022 188 755,000 796,647 390,000 400,628 WATERWORKS AND SEWER SYSTEM REVENUE BONDS LONG TERM DEBT SCHEDULES Fiscal Interest Principal Interest Interest Annual Principal Total Year Rate Due 2/01 Due 2/01 Due 8 /01 Requirement Outstanding Outstanding Tax & Revenue C/O - TWDB Date of Issue - October 16, 1996 Term - 20 Years 1998 $ 4,555,000 $ 6,924,891 1999 3.40% $ 135,000 $ 100,916 $ 98,621 $ 334,538 4,420,000 6,590,354 2000 3.55% 145,000 98,621 96,048 339,669 4,275,000 6,250,685 2001 3.65% 150,000 96,048 93,310 339,358 4,125,000 5,911,328 2002 3.75% 160,000 93,310 90,310 343,620 3,965,000 5,567,708 2003 3.85% 170,000 90,310 87,038 347,348 3,795,000 5,220,360 2005 4.05% 190,000 83,483 79,635 353,118 3,425,000 4,516,723 2006 4,15% 205,000 79,635 75,381 360,016 3,220,000 4,156,706 2007 4.25% 215,000 75,381 70,813 361,194 3,005,000 3,795,513 2008 4.35% 230,000 70,813 65,810 366,623 2,775,000 3,428,890 2009 4.45% 240,000 65,810 60,470 366,280 2,535,000 3,062,610 2010 4.55% 255,000 60,470 54,669 370,139 2,280,000 2,692,471 2011 4.65% 270,000 54,669 48,391 373,060 2,010,000 2,319,411 2012 4.70% 285,000 48,391 41,694 375,085 1,725,000 1,944,326 2013 4.75% 305,000 41,694 34,450 381,144 1,420,000 1,563,183 2014 4.80% 325,000 34,450 26,650 386,100 1,095,000 1,177,083 2015 4.85% 345,000 26,650 18,284 389,934 750,000 787,149 2016 4.85% 365,000 18,284 9,433 392,716 385,000 394,433 2017 4.90% 385,000 9,433 - 394,433 - - 2018 $ 4,555,000 S 1,235,404 $ 1,134,488 $ 6,924,891 - - Tax & Revenue C/O - TWDR Date of Issue - October 23, 1997 Term - 20 Years I 1999 3.00% $ 225,000 $ 132,656 $ 129,281 $ 486,938 6,595,000 9,507,151 2000 3.10% 235,000 129,281 125,639 489,920 6,360,000 9,017,231 2001 3.20% 245,000 125,639 121,719 492,358 6,115,000 8,524,874 2002 3.30% 255,000 121,719 117,511 494,230 5,860,000 8,030,644 2003 3.40% 260.000 117.511 113,091 490,603 5,600,000 7,540,041 2005 3.60% 285,000 108,279 103,149 496,428 5,040,000 6,547,244 2006 3.65% 295,000 103,149 97,765 495,914 4,745,000 6,051,330 2007 3.70% 310,000 97,765 92,030 499,795 4,435,000 5,551,535 2008 3.80% 320,000 92,030 85,950 497,980 4,115,000 5,053,555 2009 3.900/6 335,000 85,950 79,418 500,368 3,780,000 4,553,188 2010 4.00% 350,000 79,418 72,418 501,835 3,430,000 4,051,353 2011 4.05% 365,000 72,418 65,026 502,444 3,065,000 3,548,909 2012 4.10% 380,000 65,026 57,236 502,263 2,685,000 3,046,646 2013 4.15% 400,000 57,236 48,936 506,173 2,285,000 2,540,474 2014 4.20% 415,000 48,936 40,221 504,158 1,870,000 2,036,316 2015 4.25% 435,000 40,221 30,978 506,199 1,435,000 1,530,118 2016 4.30% 455,000 30,978 21,195 507,173 980,000 1,022,945 2017 4.30% 480,000 21,195 10,875 512,070 500,000 510,875 2018 4.35% 500,000 10,875 - 510,875 - - $ 6,820,000 $ 1,653,373 $ 1,520,716 $ 9,994,089 189 WATERWORKS AND SEWER SYSTEM REVENUE BONDS LONG TERM DEBT SCHEDULES Fiscal Interest Principal Interest Interest Annual Principal Total Year Rate Due 2/01 Due 2/01 Due 8/01 Requirement Outstanding Outstanding Revenue & Refunding, Series 1998 Date of Issue - July 911998 Term - 15 Years 2004 4.300/6 510,000 211,353 200,388 $ 9,605,000 $ 14,0//,OZ3 1999 4.20% $ $ 256,745 $ 220,068 $ 476,813 9,605,000 13,600,210 2000 4.20% 220,068 220,068 440,135 9,605,000 13,160,075 2001 4.20% 220,068 220,068 440,135 9,605,000 12,719,940 2002 4.20% 220,068 220,068 440,135 9,605,000 12,279,805 2003 420% 415.000 220.068 211.353 846.420 9.190.000 11.433.385 2004 4.300/6 510,000 211,353 200,388 921,740 8,680,000 10,511,645J 2005 4.40% 775,000 200,388 183,338 1,158,725 7,905,000 9,352,920 2006 4.40% 805,000 183,338 165,628 1,153,965 7,100,000 8,198,955 2007 4.45% 845,000 165,628 146,826 1,157,454 6,255,000 7,041,501 2008 4.55% 1,140,000 146,826 120,891 1,407,718 5,115,000 5,633,784 2009 4.60% 1,200,000 120,891 93,291 1,414,183 3,915,000 4,219,601 2010 4.65% 1,260,000 93,291 63,996 1,417,288 2,655,000 2,802,314 2011 4.75% 1,330,000 63,996 32,409 1,426,405 1,325,000 1,375,909 2012 4.85% 955,000 32,409 9,250 996,659 370,000 379,250 2013 5.00% 370,000 9,250 79,825 379,250 - - 2014 $ 9,605,000 $ 2,364,384 $ 2,107,639 $ 14,077,023 2,800,000 3,434,156 Certificates of Oblieation. Series 2002 Date of Issue - December 1, 2001 Term - 20 Years I $ 5,415,000 $ 8,772,290 2002 $ S $ 176,327 $ 176,327 5,415,000 8,595,964 2004 4.250% 175,000 128,633 124,914 428,546 5,070,000 7,736,540 1 2005 4.250% 185,000 124,914 120,983 430,896 4,885,000 7,305,644 2006 4.250% 195,000 120,983 116,839 432,821 4,690,000 6,872,823 2007 4.250% 200,000 116,839 112,589 429,428 4,490,000 6,443,395 2008 4.500% 210,000 112,589 107,864 430,453 4,280,000 6,012,943 2009 4.500% 220,000 107,864 102,914 430,778 4,060,000 5,582,165 2010 4.500% 230,000 102,914 97,739 430,653 3,830,000 5,151,513 2011 4.625% 240,000 97,739 92,189 429,928 3,590,000 4,721,585 2012 4.750% 250,000 92,189 86,251 428,440 3,340,000 4,293,145 2013 4.850% 265,000 86,251 79,825 431,076 3,075,000 3,862,069 2014 4.900% 275,000 79,825 73,088 427,913 2,800,000 3,434,156 2015 5.000% 290,000 73,088 65,838 428,925 2,510,000 3,005,231 2016 5.000% 305,000 65,838 58,213 429,050 2,205,000 2,576,181 2017 5.125% 320,000 58,213 50,013 428,225 1,885,000 2,147,956 2018 5.125% 340,000 50,013 41,300 431,313 1,545,000 1,716,644 2019 5.250% 355,000 41,300 31,981 428,281 1,190,000 1,288,363 2020 5.375% 375,000 31,981 21,903 428,884 815,000 859,478 2021 5.375% 395,000 21,903 11,288 428,191 420,000 431,288 2022 5.375% 420,000 11,288 - 431,288 - - $ 5,415,000 $ 1,656,604 $ 1,700,686 $ 8,772,290 190 WATERWORKS AND SEWER SYSTEM REVENUE BONDS LONG TERM DEBT SCHEDULES Fiscal Interest Principal Interest Interest Annual Principal Total Year Rate Due 2/01 Due 2/01 Due 8/01 Requirement Outstanding Outstanding Certificates of Obligation, Series 2003 Date of Issue - March 1, 2003 Term - 20 Years $ 4,630,000 $ 7,033,943 2003 S - $ 2005 5.000% 160,000 97,383 93,383 350,765 4,310,000 6,239,928 2006 5.000% 165,000 93,383 89,258 347,640 4,145,000 5,892,288 2007 5.000% 170,000 89,258 85,008 344,265 3,975,000 5,548,023 2008 5.000% 175,000 85,008 80,633 340,640 3,800,000 5,207,383 2009 4.250% 180,000 80,633 76,808 337,440 3,620,000 4,869,943 2010 3.350% 190,000 76,808 73,625 340,433 3,430,000 4,529,510 2011 3.600% 195,000 73,625 70,115 338,740 3,235,000 4,190,770 2012 3.700% 205,000 70,115 66,323 341,438 3,030,000 3,849,333 2013 3.800% 215,000 66,323 62,238 343,560 2,815,000 3,505,773 2014 4.000% 225,000 62,238 57,738 344,975 2,590,000 3,160,798 2015 4.100% 235,000 57,738 52,920 345,658 2,355,000 2,815,140 2016 4.200% 245,000 52,920 47,775 345,695 2,110,000 2,469,445 2017 4.300% 260,000 47,775 42,185 349,960 1,850,000 2,119,485 2018 4.400% 270,000 42,185 36,245 348,430 1,580,000 1,771,055 2019 4.400% 285,000 36,245 29,975 351,220 1,295,000 1,419,835 2020 4.500% 300,000 29,975 23,225 353,200 995,000 1,066,635 2021 4.600% 315,000 23,225 15,980 354,205 680,000 712,430 2022 4.700% 330,000 15,980 8,225 354,205 350,000 358,225 2023 4.700% 350,000 8,225 12,155 358,225 - - 4.700% 10,000 4,630,000 1,210,420 1,193,523 7,033,943 32,193 2021 lRevenue & Refunding, Series 2003 Date of Issue - May 1, 2003 Term - 20 Years $ 8,100,000 $ 9,823,264 2003 $ - $ - $ 61,249 $ 61,249 8,100,000 9,762,015 2004 1.250% 420,000 122,498 119,873 662,370 7,680,000 9,099,645. 2005 1.600% 625,000 119,873 114,873 859,745 7,055,000 8,239,900 2006 1.900% 635,000 114,873 108,840 858,713 6,420,000 7,381,188 2007 2.300% 650,000 108,840 101,365 860,205 5,770,000 6,520,983 2008 2.700% 835,000 101,365 90,093 1,026,458 4,935,000 5,494,525 2009 3.000% 865,000 90,093 77,118 1,032,210 4,070,000 4,462,315 2010 3.350% 895,000 77,118 62,126 1,034,244 3,175,000 3,428,071 2011 3.650% 935,000 62,126 45,063 1,042,189 2,240,000 2,385,883 2012 4.000% 970,000 45,063 25,663 1,040,725 1,270,000 1,345,158 2013 4.000% 575,000 25,663 14,163 614,825 695,000 730,333. 2014 4.0000/6 605,000 14,163 2,063 621,225 90,000 109,108 2015 4.200% 10,000 2,063 1,853 13,915 80,000 95,193 2016 4.300% 10,000 1,853 1,638 13,490 70,000 81,703 2017 4.400% 10,000 1,638 1,418 13,055 60,000 68,648 2018 4.500% 10,000 1,418 1,193 12,610 50,000 56,038 2019 4.600% 10,000 1,193 963 12,155 40,000 43,883 2020 4.700% 10,000 963 728 11,690 30,000 32,193 2021 4.800% 10,000 728 488 11,215 20,000 20,978 2022 4.850% 10,000 488 245 10,733 10,000 10,245 2023 4.900% 10,000 245 - 10,245 - - 8,100,000 892,256 831,008 9,823,264 191 �� N U CITY OF BAYTOWN ORGANIZATION CHART SANITATION FUND City Council II City Manager Assistant City Assistant Assistant City Manager Manager Director of Public Works/Utilities Asst. Director of Public Work, 11 Solid Wastc II I () 1 CITY OF BAYTOWN SANITATION FUND 500 BUDGET SUMMARY BY FUND Actual Budget Estimated Adopted 2001 -02 2002 -03 2002 -03 2003 -04 Revenues Solid Waste Franchise Fees $ 135,064 $ 135,000 $ 105,694 $ 130,000 Solid Waste Collections 2,656,549 2,677,000 2,751,960 2,752,000 Recycling Revenue 51,626 45,000 38,460 38,500 Garbage Bags 97,377 97,000 59,883 - Interest in Investments 7,359 5,500 6,500 6,500 Miscellaneous 1,180 1,000 - 1,000 Total Revenues 2,949,155 2,960,500 2,962,497 2,928,000 Expenditures Personnel Services Supplies Maintenance Services Sundry Capital Outlay Transfers Out Contingency Total 504,487 120,463 141,493 1,835,014 553,334 132,500 152,000 1,879,787 552,606 88,951 113,162 1,877,487 524,688 44,700 145,600 2,011,641 75,491 138,031 48,542 48,542 161,882 155,200 155,200 155,200 - 27,500 - 27,500 Total Expenditures 2,988,305 3,038,352 2,852,340 2,959,966 Excess (Deficit) Revenues Over Expenditures Working Capital - Beginning Working Capital - Ending No. of Working Capital Days (39,150) (77,852) 110,157 (31,966) 544,118 504,968 504,968 615,125 $ 504,968 $ 427,116 $ 615,125 $ 583,159 61 51 79 72 Adopted Budget 2003 -04 Capital & Transfers Personnel Services 8% 18% Q. Operations 6% Services 68% Expenditures by Program Solid Waste Operations $ 2,779,855 $ 2,855,242 $ 2,664,287 $ 2,768,212 Residential Recycling 208,450 183,110 188,053 191,754 Total $ 2,988,305 $ 3,038,352 $ 2,852,340 $ 2,959,966 194 CITY OF BAYTOWN SANITATION FUND 500 BUDGET SUMMARY BY FUND IV Actual Budget Estimated Adopted 2001 -02 2002.03 2002 -03 2003 -04 Revenues Solid Waste Franchise Fees $ 135,064 $ 135,000 $ 105,694 $ 130,000 Solid Waste Collections 2,671,889 2,677,000 2,751,960 2,752,000 Recycling Revenue 51,626 45,000 38,460 38,500 Garbage Bags 97,377 97,000 59,883 - Interest in Investments 7,359 5,500 6,500 6,500 Miscellaneous 2,173 1,000 - 1,000 Total Revenues 2,965,488 2,960500 2,962,497 2,928,000 Expenditures Personnel Services Supplies Maintenance Services Sundry Capital Outlay Transfers Out Contingency , W18to 504,487 553,334 552,606 524,688 120,463 132,500 88,951 44,700 141,493 152,000 113,162 145,600 1,835,014 1,879,787 1,877,487 2,011,641 I 149,475 - 16,392 2,095 Total Operating 2,750,932 2,717,621 2,648,598 2,728,724 75,491 138,031 48,542 48,542 161,882 155,200 155,200 155,200 - 27,500 - 27,500 Total Expenditures 2,988,305 3,038,352 2,852,340 2,959,966 lk Excess (Deficit) Revenues Over Expenditures Working Capital - Beginning Working Capital - Ending No. of Working Capital Days Expenditures by Program Solid Waste Operations Residential Recycling Total (22,817) (77,852) 110,157 (31,966) 544,118 521,301 521,301 631,458 $ 521,301 $ 443,449 $ 631,458 $ 599,492 63 53 81 74 Adopted Budget 2003 -04 Capital & Transfers Personnel Services 896 a,1896 /Operations 696 Services 68% $ 2,779,855 $ 2,855,242 $ 2,664,287 $ 2,768,212 208,450 183,110 188,053 191,754 $ 2,988,305 $ 3,038,352 $ 2,852,340 $ 2,959,966 CITY OF BAYTOWN SANITATION FUND 500 OPERATING RESULTS Actual Budget Estimated Adopted 2001 -02 2002 -03 2002 -03 2003 -04 Operating Revenues Solid Waste Franchise Fees $ 135,064 $ 135,000 $ 105,694 $ 130,000 Solid Waste Collections 2,656,549 2,677,000 2,751,960 2,752,000 Recycling Revenue 51,626 45,000 38,460 38,500 Garbage Bags 97,377 97,000 59,883 - Interest in Investments 7,359 5,500 6,500 6,500 Miscellaneous 1,180 1,000 - 1,000 Total Revenues 2,949,155 2,960,500 2,962,497 2,928,000 Operating Expenses Personnel Services 504,487 553,334 552,606 524,688 Supplies 120,463 132,500 88,951 44,700 Maintenance 141,493 152,000 113,162 145,600 Services 1,835,014 1,879,787 1,877,487 2,011,641 Sundry 149,475 - 16,392 2,095 Contingency - 27,500 - 27,500 Depreciation 79,395 55,737 79,704 70,147 Total Expenditures 2,830,327 2,800,858 2,728,302 2,826,371 Net Income Before Operating Transfers Operating Transfers Operating Transfers (Out) Net Income (Loss) 118,828 159,642 234,195 101,629 (161,882) (155,200) (155,200) (155,200) $ (43,054) $ 4,442 $ 78,995 $ (53,571) of Net Income (Loss) to Revenues Over (Under) Income (Loss) $ (43,054) $ 4,442 $ 78,995 $ Capital Outlay (75,491) (138,031) (48,542) Depreciation 79,395 55,737 79,704 enues Over (Under) Expenditures $ (39,150) $ (77,852) $ 110,157 $ 195 BAWOWN 90 CITY OF BAYTOWN PROGRAM SUMMARY 3200 SOLID WASTE Program Description Brush is collected curbside on a once - per -month schedule. Household garbage and heavy trash are collected twice weekly. Brush is recycled to chips and humus and made available to the citizens. A regularly scheduled junk drop - off site is provided for residents. A drop -off recycling center is operated through a contractor. This center accepts recyclable materials from residents on a voluntary basis. Major Goals • Collection of brush and junk on a timely basis with proper disposal or recycling. • Reduction of total waste stream through operation of a drop -off recycling center. Major Objectives • Provide driver training for new drivers. • Collection of brush and limbs as scheduled. • Safe and efficient collection and chipping of brush and limbs. Participation in clean -up program. Performance Measures 1. Average cost to collect and process brush and 5.00 5.00 5.00 5.00 limbs per unit per month 2. Weekly brush routes completed on time 100% 100% 100% 100% 197 Actual Budget Fstimated Projected load Measures 2001 -02 2002 -03 2002 -03 2003 -04 Cubic yards Brush/Limbs collected 60,000 60,000 64,000 64,500 Cu. yd. Of Junk Disposal 10,000 10,000 10,000 10,000 Tons of material recycled 515 600 600 600 Performance Measures 1. Average cost to collect and process brush and 5.00 5.00 5.00 5.00 limbs per unit per month 2. Weekly brush routes completed on time 100% 100% 100% 100% 197 CITY OF BAYTOWN SERVICE LEVEL BUDGET 3200 SOLID WASTE Actual Budget Estimated Adopted Acct# Acct Description 2001 -02 2002 -03 2002 -03 2003 -04 7100 Personnel Services 71002 Regular Wages $ 314,253 $ 349,936 $ 351,932 $ 328,918 71009 Overtime 44,642 40,774 42,000 41,993 71021 Health & Dental 50,426 60,021 50,932 54,626 71022 TMRS 51,246 56,072 58,492 51,334 71023 FICA 26,503 28,885 31,141 27,489 71028 Workers Compensation 17,417 17,646 18,109 12,006 71051 Merit & Across The Board - - - 8,322 Total Personnel Services 504,487 553,334 552,606 524,688 7200 Supplies 72007 Wearing Apparel 4,216 4,600 4,600 4,600 72010 Garbage Bags 87,910 84,000 47,641 - 72016 Motor Vehicle 26,889 42,800 35,600 39,000 72021 Minor Tools 855 900 850 900 72026 Cleaning & Janitorial 365 - - - 72031 Chemical 228 200 260 200 Total Supplies 120,463 132,500 88,951 44,700 7300 Maintenance 73001 Land 939 500 500 500 73031 Waste Recycler 1,499 - - - 73042 Machinery & Equipment - 100 100 100 73043 Motor Vehicles 139,055 150,800 112,562 145,000 73045 Radio & Testing Equipment - 600 - - Total Maintenance 141,493 152,000 113,162 145,600 7400 Services 74034 Household Garbage Contract 1,635,648 1,703,164 1,703,164 1,829,538 74036 Advertising 1,625 2,500 1,950 2,500 74040 Recycling Services 76,890 72,000 72,000 74,880 74041 Travel & Reimbursables - 500 50 - 74042 Education & Training 442 550 550 550 74050 Disposal Services 110,114 91,800 90,500 94,900 74071 Association Dues 186 186 186 186 74210 General Liability Insurance 2,119 1,864 1,864 1,864 74220 Errors & Omissions 3,061 2,694 2,694 2,694 74240 Auto Liability 2,752 2,459 2,459 2,459 74241 Auto Collision 932 969 969 969 74242 Auto Catastrophic 122 113 113 113 74271 Mobile Equipment 1,123 988 988 988 Total Services 1,835,014 1,879,787 1,877,487 2,011,641 75088 Bad Debt Expense 149,475 - 16,392 2,095 Total Sundry 149,475 16,392 Total Operating 2,750,932 2,717,621 2,648,598 2,728,724 198 CITY OF BAYTOWN SERVICE LEVEL BUDGET 3200 SOLID WASTE Actual Budget Estimated Adopted 1Acct# Acct Description 2001 -02 2002 -03 2002 -03 2003 -04 8000 Capital Outlav 84043 Motor Vehicles $ - $ 111,000 $ - $ 86011 Capital Lease Purchases 75,491 27,031 48,542 48,542 Total Capital Outlay 75,491 138,031 48,542 48,542 9000 Other FSnancing Uses 91101 To General Fund 147,200 147,200 147,200 147,200 91501 To Sick leave -Solid Waste 14,682 8,000 8,000 8,000 Total Other Financing Uses 161,882 155,200 155,200 155,200 9900 Contingencies 99001 Contingencies - 27,500 - 27,500 Total Contingencies 27,500 27,500 TOTAL DEPARTMENT $ 2,988,305 $ 3,038,352 $ 2,852,340 $ 2,959,966 199 200 CITY OF BAYTOWN ORGANIZATION CHART STORM WATER UTILITY FUND 201 20� CITY OF BAYTOWN STORM WATER UTELITY FUND 505 BUDGET SUMMARY BY FUND Actual Budget Estimated Adoptcd 2001 -02 2002 -03 2002 -03 2003 -04 Revenues Transfer In - General Fund $ $ 128,691 $ 98,602 $ Storm Drainage Fee - - 240,000 Total Revenues 128,691 98,602 240,000 Expenditures Personnel Services 22,691 10,112 58,718 Supplies 8,400 5,655 7,680 Services 75,000 60,235 75,000 Total Oneratinc Capital Outlay 22,600 22,600 - Transfer to General Fund - - - 98,602 Total Expenditures - 128,691 98,602 240,000 Excess (Deficit) Revenues Over Expenditures - - - - Working Capital - Beginning Working Capital - Ending $ - $ $ $ 203 CITY OF BAYTOWN PROGRAM SUMMARY 3050 STORM WATER UTILITY Program Description The Clean Water Act (CWA) was enacted in 1972 to protect surface waters, such as lakes, rivers, and coastal areas. National Pollutant Discharge Elimination System ( NPDES) permits were introduced to increase accountability for protecting water quality. This required industrial and municipal wastewater dischargers of pollutants into the waters of the US from a point source to obtain a NPDES permit. The final Phase II regulations that affect smaller communities, such as Baytown, were signed in October 1999. Small municipal separate storm sewer systems (MS4s) programs, such as Baytown's, are required to participate. These MS4 programs should be developed and implemented in 204 phases over the next five years. An advance from the General Fund to provide funds for start-up costs associated with the program was provided in 2003. First year costs included funding for a storm water utility feasibility study. Future funding is proposed from developing storm water utility fees to provide a dedicated funding source for the program The Texas Legislature provided the procedures necessary to establish a storm water utility fee in Chapter 402 of the Local Government Code. Cities will be required to file an application for a permit from the Texas Commission on Environmental Quality by December 2003. CITY OF BAYTOWN SERVICE LEVEL BUDGET 3050 Storm Water Utility Actual Budget Estimated Adopted Acct# Acct Description 21101 -02 2002 -03 2002 -03 2003 -04 7100 Personnel Services 71002 Regular Wages 71021 Health & Dental 71022 TMRS 71023 FICA 71028 Workers Compensation 570 Total Personnel Services 7200 Supplies 72041 Educational 10,112 Total Supplies 7400 Services 74021 Special Services Total Services Total Operating 8000 Capital Outlay $ - $ 15,610 $ 7,449 $ 41,456 - 2,705 1,050 7,277 - 2,279 1,031 5,738 - 1,194 570 3,171 903 12 1,076 - 22,691 10,112 58,718 8,400 5,655 7,680 8,400 5,655 7,680 75,000 60,235 75,000 75,000 60,235 75,000 106,091 76,002 141,398 84042 Machinery & Equipment - 1,600 1,600 84043 Motor Vehicles - 21,000 21,000 Total Capital Outlay - 22,600 22,600 91101 To General Fund - - - 98,602 Total Other Financing Uses - 98,602 TOTAL DEPARTMENT $ - $ 128,691 $ 98,602 $ 240,000 205 N O CITY OF BAYTOWN ORGANIZATION CHART GARAGE FUND 207 CITY OF BAYTOWN GARAGE FUND 550 BUDGET SUMMARY BY FUND Actual Budget Estimated Adopted 2001 -02 2002-03 2002 -03 2003 -04 Revenues 377,562 420,203 405,790 428,447 Departmental Billings - Fuel S 340,955 S 427,700 S 454,053 $ 469,119 Departmental Billings - Repairs 764,588 760,520 694,621 696,201 State Fuel Tax Refund 7,945 7,000 6,500 6,500 GCCISD - Fuel 67,665 70,000 79,400 79,000 Sale of City Property - 2,500 - 2,500 Total Revenues 1,181,153 1,267,720 1,234,574 1,253,320 Expenditures Personnel Services 377,562 420,203 405,790 428,447 Supplies 624,848 687,900 681,750 686,279 Maintenance 10,810 9,300 7,900 8,700 Services 44,866 65,049 64,793 65,049 Total Operating 1,058,086 1,182,452 1,160,233 1,188,475 Capital Outlay - 8,000 7,995 - Transfers Out 75,819 64,845 64,845 64,845 Total Expenditures 1,133,905 1,255,297 1,233,073 1,253,320 Excess (Deficit) Revenues Over Expenditures 47,248 12,423 1,501 Working Capital - Beginning (44,248) 3,000 3,000 4,501 Working Capital - Ending $ 3,000 $ 15,423 $ 4,501 $ 4.�0I Adopted Budget 2003 -04 Openowns 61% .t.�.: al & T`ansfers 5 °. Personnel Services 34% CITY OF BAYTOWN GARAGE FUND 550 OPERATING RESULTS Actual Budget Estimated Adopted 2001 -02 2002 -03 2002 -03 2003 -04 Operating Revenues Departmental Billings $ 1,105,543 $ 1,188,220 $ 1,148,674 $ 1,165,320 State Fuel Tax Refund 7,945 7,000 6,500 6,500 Miscellaneous 67,665 72,500 79,400 81,500 Total Revenues 1,181,153 1,267,720 1,234,574 1,253,320 Operating Expenditures Garage Operations 1,058,086 1,182,452 1,160,233 1,188,475 Depreciation 12,004 12,004 11,402 11,402 Total Expenditures 1,070,090 1,194,456 1,171,635 1,199,877 Net Income Before Operating Transfers Operating Transfers Operating Transfers (Out) Net Income (Loss) Income (Loss) Capital Outlay Depreciation enues Over (Under) Expenditures 111,063 73,264 62,939 53,443 (75,819) (64,845) (64,845) (64,845) $ 35,244 $ 8,419 $ (1,906) $ (11,402) $ 35,244 $ 8,419 $ (1,906) $ (11,402)1 - (8,000) (7,995) 12,004 12,004 11,402 11,402 t A7 ')AR t I7 A71 t 1 5M 4 _ 209 CITY OF BAYTOWN PROGRAM SUMMARY 7010 GARAGE OPERATIONS Program Description Equipment Services Division maintains, services, and repairs a fleet consisting of the vehicles and equipment operated by Public Works, Utilities, Parks and Recreation, Pollution Control, Engineering, Inspection, Library, Health, Purchasing, Utility Billing and BAWA. This division also maintains the fueling facility, standby generators, the equipment wash rack, and the garages own mechanical equipment. In addition, assistance is rendered to Police and Fire garages and Bayland Park operations when necessary. This division processes all associated paperwork, as well as billing of fuel and services to all user departments. Major Goals • To improve the safety and efficiency of equipment and vehicles operated by city forces through timely maintenance, service and repair operations. • To provide the departments and divisions of the city safe and properly operating vehicles and equipment for their use. To provide these services in an economical and timely manner. Major Objectives • Coordinate with departmental supervisors to facilitate sufficient availability of equipment for their duties. • Reduce downtime and increase "mean- time- between- failure" for vehicles and equipment maintained by the garage. • Reduce rate of returns for unscheduled repairs by an aggressive preventative maintenance program. 210 Actual Budget Estimated Projected Workload Measures 2001 -02 2002 -03 2002 -03 2003 -04 1. Preventative Maintenance Service 850 900 900 900 2. Tire Service 650 700 650 650 3. Road Calls 400 400 400 400 Performance Measures 1. Schedule Services Completed 95% 95% 95% 95% 2. Jobs done in "flat rate" time 75% 75% 75% 75% 3. Road Calls 400 400 400 400 210 CITY OF BAYTOWN SERVICE LEVEL BUDGET 7010 GARAGE OPERATIONS Actual Budget Estimated Adopted Acct# Acct Description 2001 -02 2002 -03 2002 -03 2003 -04 7100 Personnel Services 71002 Regular Wages $ 268,884 $ 293,149 $ 290,387 $ 296,137 71009 Overtime 5,287 8,500 8,000 7,829 71021 Health & Dental 31,166 39,332 30,894 34,857 71022 TMRS 39,849 43,881 42,299 42,816 71023 FICA 20,800 22,707 22,684 23,096 71028 Workers Compensation 6,678 7,234 6,238 11,504 71041 Allowances 4,898 5,400 5,288 5,400 71051 Merit & Across the Board - - - 6,808 Total Personnel Services 377,562 420,203 405,790 428,447 7200 Supplies 72001 Office 1,584 2,000 1,700 1,800 72007 Wearing Apparel 3,294 3,500 3,300 3,500 72016 Motor Vehicle 1,451 2,000 2,000 2,000 72017 Parts Purchase For Resale 257,659 250,000 245,000 250,000 72018 Fuel Purchase For Resale 353,273 420,000 420,000 418,579 72019 Supplies Purchased For Resale 5,321 7,000 6,500 7,000 72021 Minor Tools 1,890 2,500 2,400 2,500 72026 Cleaning & Janitorial 296 700 700 700 72032 Medical 80 200 150 200 Total Supplies 624,848 687,900 681,750 686,279 7300 Maintenance 73011 Buildings 4,076 2,000 1,800 2,000 73027 Heating & Cooling System 418 500 450 500 73042 Machinery & Equipment 4,060 4,000 3,500 4,000 73043 Motor Vehicles 2,256 2,200 2,150 2,200 73045 Radio & Testing Equipment - 600 - - Total Maintenance 10,810 9,300 7,900 8,700 7400 Services 74020 Outside Contracts 34,751 55,000 55,000 55,000 74021 Special Services 1,161 1,200 1,162 1,200 74041 Travel & Reimbursables 280 500 400 500 74042 Education & Training 2,394 3,000 2,500 3,000 74210 General Liability Insurance 820 694 694 694 74220 Errors & Omissions 1,185 1,002 1,002 1,002 74240 Auto Liability 2,335 2,086 2,086 2,086 74241 Auto Collision 767 798 945 798 74242 Auto Catastrophic 107 99 99 99 74272 Real & Personal Property 1,066 670 905 670 Total Services 44,866 65,049 64,793 65,049 Total Operating 1,058,086 1,182,452 1,160,233 1,188,475 8000 Capital Outlay 84042 Machinery & Equipment - 8,000 7,995 - Total Capital Outlay - 8,000 7,995 - 9000 Other Financing Uses 91551 To Sick Leave - Garage 11,974 1,000 1,000 1,000 91552 To Warehouse Operations 63,845 63,845 63,845 63,845 Total Other Financing Uses 75,819 64,845 64,845 64,845 TOTAL DEPARTMENT $ 1,133,905 $ 1,255,297 $ 1,233,073 $ 1,253,320 211 212 CITY OF BAYTOWN ORGANIZATION CHART WAREHOUSE OPERATIONS FUND 11 City Council 11 11 City Manager 11 Assistant City Assistant City Manager Manager Director of Finance Purchasing Manager Warehouse Operations CITY OF BAYTOWN WAREHOUSE OPERATIONS FUND 552 BUDGET SUMMARY BY FUND Actual Budget Estimated Adopted 2001 42 2002 -03 2002 -03 2003 -04 Revenues Departmental Billings - MSC $ 116,340 $ 116,340 S 116,340 $ 131,174 Departmental Billings - Garage 63 845 63,845 63,845 63,845 Total Revenues 180 185 180 185 180,185 195,019 Expenditures Personnel Services 158,417 164,614 165,914 178,639 Supplies 6,325 9,335 5,775 7,225 Maintenance 1,823 8,000 5,500 5,500 Services 1,809 3,305 2,899 3,655 Sundry 349 - - Total Operating 168,723 185,254 180,088 195,019 Total Expenditures 168,723 185,254 180,088 195,019 Excess(Dericit) Revenues Over Expenditures 11,462 (5,069) 97 - Working Capital - Beginning (8,094) 3,368 3,368 3,465 Working Capital - Ending $ 3,368 $ (1,701) $ 3,465 $ 3,465 Adopted Budget 2003 -04 -Operations 8% Personnel Services 92% is 214 CITY OF BAYTOWN WAREHOUSE OPERATIONS FUND 552 OPERATING RESULTS Actual Budget Estimated Adopted 2001 -02 2002 -03 2002 -03 2003 -04 Operating Revenues Departmental Billings $ 180,185 $ 180,185 $ 180,185 $ 195,019 Total Revenues 180,185 180,185 180,185 195,019 Operating Expenses Warehouse Operations 168,723 185,254 180,088 195,019 Depreciation 6,184 6,185 8,130 8,130 Total Expenditures 174,907 191,439 188,218 203,149 Net Income (Loss) $ 5,278 $ (11,254) $ (8,033) $ (8,130) onciliation of Net Income (Loss) to Revenues Over (Under) Expenses: Income (Loss) $ 5,278 $ (11,254) $ (8,033) $ (8,1 Capital Outlay - - - - Depreciation 6,184 6,185 8,130 8,1 enues Over (Under) Expenditures $ 11,462 $ (5,069) $ 97 $ - NT-1 CITY OF BAYTOWN PROGRAM SUMMARY 7012 WAREHOUSE OPERATIONS Program Description Provide Centralized warehousing and purchasing for commonly used supplies and materials throughout the city. Operation is designed to provide lower cost through volume purchasing and consolidation. Major Goals • Expansion of base inventory to facilitate city wide usage, while reducing items with low turnover. • Develop inventory tracking system. Develop inventory minimum and maximum levels based on usage. Major Objectives • Automation of physical inventory process. • Increase use of warehouse by city departments. 2. Purchase Orders processed 3. Items inventoried 1,241 600 1,000 1,000 3,485 3,560 2,626 2,600 Performance Measures 1. No. of requisitions processed within required 99% 99% 99% 99% time frame. 2. No. of requisitions unable to be filled within required time frame. 216 1% 1% I% 1% Actual Budget Estimated Projected Workload Measures 2000 -01 2001 -02 2001 -02 2002 -03 1. Requisitions Processed 5,080 6,000 6,400 6,400 2. Purchase Orders processed 3. Items inventoried 1,241 600 1,000 1,000 3,485 3,560 2,626 2,600 Performance Measures 1. No. of requisitions processed within required 99% 99% 99% 99% time frame. 2. No. of requisitions unable to be filled within required time frame. 216 1% 1% I% 1% CITY OF BAYTOWN SERVICE LEVEL BUDGET 7012 WAREHOUSE OPERATIONS Actual Budget Estimated Adopted Acct# Acct Description 2001 -02 2002 -03 2002 -03 2003 -04 7100 Personnel Services 71002 Regular Wages $ 110,469 $ 114,361 $ 114,361 $ 115,222 71009 Overtime 1,720 1,577 1,500 1,575 71021 Health & Dental 18,168 19,666 20,920 25,889 71022 TMRS 16,021 16,570 16,570 16,477 71023 FICA 8,226 8,491 8,491 8,814 71028 Workers Compensation 3,813 3,949 4,072 7,968 71051 Merit & Across the Board - - - 2,694 Total Personnel Services 158,417 164,614 165,914 178,639 7200 Supplies 72001 Office 888 1,260 600 900 72007 Wearing Apparel 1,432 1,500 1,500 1,500 72016 Motor Vehicle 2,483 3,000 2,600 3,000 72021 Minor Tools 1,513 3,500 1,000 1,750 72032 Medical 9 75 75 75 Total Supplies 6,325 9,335 5,775 7,225 7300 Maintenance 73011 Buildings 632 6,000 2,900 3,500 73043 Motor Vehicles 1,191 2,000 2,600 2,000 Total Maintenance 1,823 8,000 5,500 5,500 7400 Services 74001 Communication 451 530 530 530 74041 Travel & Reimbursables - 808 687 808 74042 Education & Training 742 1,085 450 1,085 74210 General Liability Insurance 65 87 130 130 74220 Errors & Omissions 94 125 188 188 74272 Real & Personal Property 457 670 914 914 Total Services 1,809 3,305 2,899 3,655 7500 Sundry Charges 75071 Terminal Sick Pay 1,647 - - - 75088 Bad Debt -Cutoff Accounts (1,298) Total Sundry & Other 349 Total Operating 168,723 185,254 180,088 195,019 TOTAL DEPARTMENT $ 168,723 $ 185,254 $ 180,088 $ 195,019 217 i2l9wt, 218 Published in The Baytown Sun ORDINANCE NO. 9626 Tuesday, September 30, 2003 Tuesday, October 7, 2003 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF BAYTOWN, TEXAS, ADOPTING A BUDGET FOR THE ENSUING FISCAL YEAR, BEGINNING OCTOBER 1, 2 003, AND ENDING S EPTEMBER 3 0, 2004, IN ACCORDANCE WITH THE CHARTER AND ORDINANCES OF THE CITY OF BAYTOWN; AND PROVIDING FOR THE PUBLICATION AND EFFECTIVE DATE THEREOF. WHEREAS, the City Manager of the City of Baytown has submitted to the City Council a budget estimate of the revenues of said City and the expense of conducting the affairs thereof for the ensuing fiscal year, beginning October 1, 2003, and ending September 30, 2004, and which said estimate has been compiled from detailed information obtained from the several departments, divisions, and offices of the City containing all information as required by the Charter of the City of Baytown; and WHEREAS, the City Council has received said City Manager's estimate and held a public hearing thereon as provided by Section 44 of the Charter; and WHEREAS, after full and final consideration of the public hearing and after certain revisions to the proposed budget, it is the opinion of the Council that the budget as revised should be approved and adopted; NOW THEREFORE BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF BAYTOWN, TEXAS: Section 1: That the budget estimate of the revenues of the City of Baytown and the expenses of conducting the affairs thereof for the ensuing fiscal year, beginning October 1, 2003, and ending September 30, 2004, as finally submitted to the City Council by the City Manager of said City (a copy of which is on file in the City Clerk's office) be, and the same is in all things, adopted and approved as the budget estimate of all the current expenses as well as the fixed charges against said City for the fiscal year beginning October 1, 2003, and ending September 30, 2004; provided, however, that the amount appropriated for a 2.5% salary adjustment for firefighters covered by collective bargaining is expressly contingent upon the Baytown Professional Firefighters Association, Local 1173 approving a written collective bargaining agreement therefor with terms and conditions as are approved by the City Council. Section 2: That the City Council of the City of Baytown hereby adopts a tiered payment plan for retiree health premiums for all employees retiring after January 1, 2004, as follows: Service with the City of Baytown Premium paid by Retiree Less than 15 years .................. ............................... Retiree pays 100% of Total Premium At least 15 years but less than 20 years ................. Retiree pays 75% of Total Premium At least 20 years but less than 25 years ................. Retiree pays 50% of Total Premium 25 or more years ..................... ............................... Retiree pays same premium as active employee 219 All ordinances or parts of ordinances inconsistent with the terms of this section are hereby repealed; provided, however, that such repeal shall be only to the extent of such inconsistency and in all other respects this section shall be cumulative of other ordinances regulating and governing retiree health benefits. Section 3: That the sum of FORTY -THREE MILLION FIVE HUNDRED FORTY - NINE THOUSAND FIVE HUNDRED EIGHTY -FIVE AND NO 1100 DOLLARS ($43,549,585.00) is hereby appropriated out of the General Fund for the payment of Operating Expenses and Capital Outlay of the City Government; provided, however, that the amount appropriated for a 2.5% salary adjustment for firefighters covered by collective bargaining is expressly contingent upon the Baytown Professional Firefighters Association, Local 1173 approving a written collective bargaining agreement therefor with terms and conditions as are approved by the City Council. Section 4: That the sum of EIGHT MILLION FIVE HUNDRED THREE THOUSAND NINE HUNDRED TWENTY -EIGHT AND NO 1100 DOLLARS ($8,503,928.00) is hereby appropriated out of the General Debt Service Fund for the purpose of paying the accruing interest and redeeming the Serial Bonds as they mature on the General Debt Service Bonds. Section 5: That the sum of EIGHT HUNDRED THIRTEEN THOUSAND NINETY -SIX AND NO /100 DOLLARS ($813,096.00) is hereby appropriated out of the Hotel/Motel Tax Fund for the payment of Operating Expenses and Capital Outlay of the City Government. Section 6: That the sum of NINETEEN MILLION SEVENHUNDRED NINETY -FOUR THOUSAND FOUR HUNDRED SIXTY -THREE AND NO /100 DOLLARS ($19,794,463.00) is hereby appropriated out of the Waterworks and Sanitary Sewage System for operating costs and for the purpose of paying the accruing interest and redeeming the Serial Bonds as they mature on the Waterworks and Sanitary Sewer Fund Debt Service Bonds. Section 7: That the sum of TWO MILLION NINE HUNDRED FIFTY -NINE THOUSAND NINE HUNDRED SIXTY -SIX AND NO/ 100 DOLLARS ($2,959,966.00) is hereby appropriated out of the Sanitation Fund for the Operating Expenses and Capital Outlay of the municipally owned Solid Waste Collection System. Section 8: That the sum of TWO HUNDRED FORTY THOUSAND AND N01100 DOLLARS ($240,000.00) is hereby appropriated out of the Storm Water Utility Fund for the payment of Operating Expenses and Capital Outlay of the City Government. Section 9: That the sum of ONE MILLION FOUR HUNDRED FORTY -EIGHT THOUSAND THREE HUNDRED THIRTY -NINE AND NO 1100 DOLLARS ($1,448,339.00) is hereby appropriated out of the Central Services Fund for the Operating Expenses and Capital Outlay for Municipal Garage Equipment Services and Central Warehouse Activities. Section 10: That the City Manager is hereby authorized to transfer any unencumbered appropriation balance or portion thereof between general classifications of expenditures within an office, department or agency, in accordance with Section 68 of the Charter. 220 Section 11: That the City Manager shall have the authority to increase a department's line item budget by the amount equal to outstanding purchase orders as of September 30, 2003, to be appropriated out of the Fund Balance. Section 12: This ordinance shall be and remain in full force and effect from and after its passage and approval of the City Council, and it shall be published once each week for two (2) consecutive weeks in the official newspaper of the City of Baytown. INTRODUCED, READ and PASSED by the affirmative vote of the City Council of the City of Baytown this the 250' day of September, 2003. APPROVED AS TO FORM: 4NIAMC 10 RAMIREZ, S ity Attorney /,2,c 44A40 PETE C. ALFARO, Mayor 221 ORDINANCE NO. 9627 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF BAYTOWN, TEXAS, SETTING THE RATE AND TAX LEVY FOR GENERAL FUND MAINTENANCE AND OPERATION AND DEBT SERVICE FOR THE CITY OF BAYTOWN FOR THE FISCAL YEAR ENDING SEPTEMBER 30, 2004, UPON ALL TAXABLE PROPERTY IN SAID CITY OF BAYTOWN IN ACCORDANCE WITH THE LAWS OF THE STATE OF TEXAS AND THE CHARTER PROVISIONS AND ORDINANCES OF SAID CITY; PROVIDING A REPEALING CLAUSE; CONTAINING A SAVINGS CLAUSE; AND PROVIDING FOR THE EFFECTTVE DATE THEREOF. sr*s* s* �s** �sss* sr�*** s•• sr** sr* r***** t■ srsr**** * * * * * *�� * * » * * * * : *ar * *r * * * + * * *�* BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF BAYTOWN, TEXAS: Section 1: There shall be and is hereby levied and shall be assessed and collected for the fiscal year ending September 30, 2004, an ad valorem tax of $ .45700 for each ONE HUNDRED DOLLARS ($100) of assessed value of property located within the city limits of the City ofBaytown on January 1, 2003, made taxable by law, which said taxes, when collected, shall be apportioned among funds and departments of City Government of the City ofBaytown for the purpose of General Fund Maintenance and Operation. Section 2: The ad valorem tax rate of $ .45700, as set forth in Section 1, is hereby levied and shall be assessed and collected on one hundred percent (100 %) of each ONE HUNDRED DOLLARS ($100) worth of property located within the city limits of the City of Baytown on January 1, 2003, as valued by the Harris County Appraisal District and made taxable by law. Section 3: There shall be and is hereby levied and shall be assessed and collected for the fiscal year ending September 30, 2004, an ad valorem tax of $ .28003 for each ONE HUNDRED DOLLARS ($100) of assessed value ofproperty located within the city limits ofthe City ofBaytown on January 1, 2003, made taxable by law, which said taxes, when collected, shall be apportioned among funds and departments of City Government of the City of Baytown for the purpose of Debt Service. Section 4: The ad valorem tax rate of $ .28003, as set forth in Section 3, is hereby levied and shall be assessed and collected on one hundred percent (100 %) of each ONE HUNDRED DOLLARS ($100) worth of property located within the city limits of the City of Baytown on January 1, 2003, as valued by the Hams County Appraisal District and made taxable by law. Section 5: The Tax Assessor and Collector of the City of Baytown is hereby directed to assess, extend and enter upon the Tax Rolls of the City of Baytown, Texas, for the current year the amounts and rates herein levied, and to keep a current account of same. All collection of such taxes, as well as collection of taxes owed for prior years, to include penalty and interest thereof, shall be deposited in the official depository of the City of Baytown to be distributed between the General Fund and the Debt Service on a basis determined by the percentage that each bear to the total tax rate. 222 Section 6: All ordinances or parts of ordinances inconsistent with the terms of this ordinance are hereby repealed; provided however, that such repeal shall be only to the extent of such inconsistency and in all other respects this ordinance shall be cumulative of other ordinances regulating and governing the subject matter covered by this ordinance. Section 7: Ifanyprovisions, section, exception, subsection, paragraph, sentence, clause or phrase of this ordinance or the application of same to any person or set of circumstances, shall for any reason be held unconstitutional, void or invalid, such invalidity shall not affect the validity of the remaining provisions of this ordinance or their application to other persons or sets of circumstances and to this end all provisions of this ordinance are declared to be severable. Section 8: This ordinance shall take effect immediately from and after its passage by the City Council of the City of Baytown. INTRODUCED, READ and PASSED by the affirmative vote of the City Council of the City of Baytown this the 25d day of September, 2003. PETE C. ALFARO, Mayor APPROVED AS TO FORM: F —. Lei ITA OAF 223 ORDINANCE NO. 9629 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF BAYTOWN, TEXAS, AMENDING CHAPTER 98 "UTILITIES," ARTICLE III "WATER SERVICE," SECTION 98 -59 "RATES," SUBSECTION (A)(1) "RATE TABLE" AND SUBSECTION (G) "VOLUME USERS" OF THE CODE OF ORDINANCES OF THE CITY OF BAYTOWN, TEXAS, TO INCREASE WATER RATES; AMENDING CHAPTER 98 "UTILITIES," ARTICLE IV "SEWER SERVICE," SECTION 98 -91 "SEWER SERVICE CHARGE," SUBSECTION (A) "RATE SCHEDULE" AND SUBSECTION (F) "VOLUME USERS" OF THE CODE OF ORDINANCES OF THE CITY OF BAYTOWN, TEXAS, TO INCREASE SEWER RATES; PROVIDING A REPEALING CLAUSE; CONTAINING A SAVINGS CLAUSE; AND PROVIDING FOR THE PUBLICATION AND EFFECTIVE DATE THEREOF. BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF BAYTOWN, TEXAS: Section 1: That Chapter 98 "Utilities," Article III "Water Service," Section 98 -59 "Rates," Subsection (a)(1) "Rate table" of the Code of Ordinances, City of Baytown, Texas, is hereby amended to read as follows: Chapter 98. UTILITIES ARTICLE III. WATER SERVICE Sec. 98-59. Rates. (a) Basic rate schedule. The basic water rate schedule shall be as follows: (1) Rate table. Gallons of Water Used per Month: Amount or Rate to be Charged: a. First 2,000 minimum monthly rate ........ ..........................$8.18 b. All over 2,000, per 1,000 gallons .......... ..........................$3.10 Section 2: That Chapter 98 "Utilities," Article III "Water Service," Section 98 -59 "Rates," Subsection (g) "Volume users" of the Code of Ordinances, City of Baytown, Texas, is hereby amended to read as follows: 224 Chapter 98. UTILITIES FA'14YM4AIIRLMA IIYS 7.3 AUCtrl Sec. 98-59. Rates. (g) Volume users. A user of water within the corporate limits who: (i) qualifies for tax abatement under the city's tax abatement policy or is located within an established industrial district; and (ii) uses a minimum of 400,000 gallons of water per day shall be charged $1.94 per 1,000 gallons of water. The minimum usage shall be determined by dividing the total consumption during the b illing p eriod b y t he n umber o f d ays i n t he billing period to determine the daily usage. Any user or customer who does not pay the amount due by the due date indicated on his statement shall be charged a late charge, as provided in section 98 -61. Section 3: That Chapter 98 "Utilities," Article IV "Sewer Service," Section 98 -91 "Sewer service charge," Subsection (a) "Rate schedule" of the Code of Ordinances, City of Baytown, Texas, is hereby amended to read as follows: Chapter 98. UTILITIES ARTICLE IV. SEWER SERVICE Sec. 98 -91. Sewer service charge. (a) Rate schedule. The sewer service rate schedule shall be as follows: (1) First 2, 000, minimum monthly rate ............... ..........................$8.18 (2) All over 2,000, per 1,000 gallons ................. ..........................$2.90 Section 4: That Chapter 98 "Utilities," Article IV "Sewer Service," Section 98 -91 "Sewer service charge," Subsection (f) "Volume users" of the Code of Ordinances, City of Baytown, Texas, is hereby amended to read as follows: Chapter 98. UTILITIES ARTICLE IV. SEWER SERVICE Sec. 98-91. Sewer service charge. (f) Volume users. A sanitary sewer service customer within the corporate limits who (i) qualifies for a tax abatement under the city's tax abatement policy and (ii) uses more than 400,000 gallons of water per day shall be charged and shall owe each month a sewer service charge based upon (i) the consumption of water attributed to it as determined by article III of this chapter relating to water charges; or (ii) the actual 225 wastewater flow as determined by a metering system approved by the city. Such charges shall be applied as follows: (1) If all of the user's water is purchased form the city, the sewer service charge shall be $1.67 per 1,000 gallons of water used per month or $1.67 per 1,000 gallons of wastewater delivered to the city if the wastewater is metered as provided in this article; or (2) If the user is not purchasing all of its water from the city, the sewer service charge shall be $1.77 per 1,000 gallons of water used per month, or $1.77 per 1,000 gallons of wastewater delivered to the city if the wastewater is metered as provided in this article. Section 5: All ordinances or parts of ordinances inconsistent with the terms of this ordinance are hereby repealed; provided however, that such repeal shall be only to the extent of such inconsistency and in all other respects this ordinance shall be cumulative of other ordinances regulating and governing the subject matter covered by this ordinances. Section 6: If any provisions, section, exception, subsection, paragraph, sentence, clause or phrase of this ordinance or the application of same to any person or set of circumstances, shall for any reason be held unconstitutional, void or invalid, such invalidity shall not affect the validity of the remaining provisions of this ordinance or their application to other persons or sets of circumstances and to this end all provisions of this ordinance are declared to be severable. Section 7: This ordinance shall take effect October 1, 2003. The City Clerk is hereby directed t o g ive n owce h ereof b y c ausing t he c aption o f this ordinance to be published in the official newspaper of the City of Baytown at least twice within ten (10) days after passage of this ordinance. INTRODUCED, READ and PASSED by the affirmative vote of the City Council of the City of Baytown, this the 25`s day of September, 2003. � .l C g� O�OpYTO1yN, PETE C. ALFARO, Mayor ATT T: GAY 1--S , Ci k *fir* APPROVED AS TO FORM: NACIO RAMIItEZ, SR1,0ity Attorney RV CITY OF BAYTOWN SUMMARY OF FULL -TIME POSITIONS BY DEPARTMENT Number of Positions Department 2001 -02 2002 -03 2003 -04 General Fund General Administration Information Technology Services (ITS) Fiscal Operations Legal Services Planning & Development Services City Clerk Human Resources Police Fire Public Safety Communications Streets & Drainage Public Works Administration Traffic Control Engineering Public Health Emergency Medical Services Parks & Recreation Library Water & Sewer Fund Utility Billing & Collections Water Operations Wastewater Operations Utility Construction Sanitation Fund Central Services Fund Garage Fund Warehouse Operations Fund 3 3 15 10 3 8 8 42.6 7 17.25 17.5 a 16.5 5 5 99.2 5 16 17 b 15 17 16 c 18 7 7 7 172 172 d 171 76 91 a 91 21 21 21 27 27 26.5 4.8 4.8 4.8 7 6 f 6 9.5 9.5 8.5 9 9 9 21 21 21 33 33 32 23 23 23 Total General Fund 476.05 490.3 484.8 1 2 3 4 5 6! 8 9 13 14 g 15 10 28.6 28.6 28.6 42.6 42.6 41.6 It 14 14 14 Total Water & Sewer Fund 98.2 99.2 99.2 12 12 11.50 12 Total Central Services Fund Total Operating Funds Miscellaneous Funds Emergency Management Fund Bond Funds Community Development Block Grant (CDBG) Fund Harris County Organized Crime & Narcotics Task Force (HCOCNTF) Fund High Intensity Drug Trafficking Area (HIDTA) Miscellaneous Police Fund Municipal Court Special Revenue Fund Wetlands Education and Recreation Center Fund Capital Improvement Program Fund Storm Water Utility Fund CIPF -Water and Sewer Fund 8 8 4 4 12 12 598.25 613.5 1.5 0.5 11.25 13.25 0.25 4 1 1 Total Miscellaneous Funds 32.75 1.5 n 0.5 12.25 i 17 j 0.25 4 1 1 1 w 1 i 39.5 8 4 12 607.5 1.5 0.5 12.25 17 0.25 3 1 1 1 2 40.5 Total All Funds 631.00 653.00 648.00 227 13 14 CITY OF BAYTOWN SCHEDULE OF FULL -TIME BUDGETED POSITIONS Classification General Administration 1010 City Manager Assistant City Manager Administrative Assistant Grade 97 1 89 I 41 1 Number of Positions 3 1 1 1 1 1 ] 1 3 3 1 Total Information Technology Services (ITS) 1070 3 2 ITS Director 80 Systems Administrator 64 Local Area Network (LAN) Coordinator 57 Senior Systems Analyst 61 Personal Computer Technician 48 Help Desk Technician 41 Budget Officer Total Fiscal Operations 1030 1 Number of Positions 3 1 1 1 1 1 ] 1 3 3 1 l 1 3 3 2 1 l 1 1 1 1 1 1 1 1 1 ] 8 8 7 Director of Finance 80 1 1 Controller 68 1 1 Treasurer 68 1 1 Purchasing Manager 68 1 1 Budget Officer 59 1 1 Accountant If 58 2 2 Accountant I 48 0.25 0.5 a Buyer 45 1 1 Deputy Tax Assessor /Collector 45 1 1 Administrative Support I11 41 1 1 Accounting Technician H 41 2 2 Purchasing Technician 35 2 2 Administrative Support TI 35 3 3 1 Total 17.25 17.5 Legal Services 1060 I 1 1 1 2 0.5 1 1 1 2 2 2 16.5 2 7 City Attorney 87 1 1 1 First Assistant City Attorney 73 1 1 1 Assistant City Attomey/Municipal Court Prosecutor 68 1 1 1 Administrative Support HI 41 1 1 1 Administrative Support II 35 1 1 1 Total 5 5 5 Planning and Development Services 1080 (Includes Building Services) Director of Planning and Development Services 77 1 1 1 Chief Building Official 65 1 1 1 Senior Planner 63 1 1 1 Assistant Chief Building Official 59 1 1 1 Grant Coordinator 56 - 1 b - 4 228 CITY OF BAYTOWN SCHEDULE OF FULL -TIME BUDGETED POSITIONS Department 11 Number of Positions Classification Grade 2001 -02 2002 -03 2003 -04 Planning and Development Services 1080 (cont.) Planner - Comprehensive 53 2 2 2 Combination Inspector 1/1I 43/47 5 5 4 Administrative Support III 41 2 2 2 Code Enforcement Officer - Signs 39 1 1 1 Administrative Support II 35 2 2 2 Legal Advisor Total 16 17 15 City Clerk 1170 52 1 1 1 City Clerk 77 1 1 1 Municipal Court Judge 70 1 - c - Court Administrator 59 1 1 1 City Marshall 52 1 1 2 Assistant City Clerk 46 1 1 1 Administrative Support III 41 3 3 3 Administrative Support II 35 10 10 10 Administrative Support III Total 17 16 18 Human Resources 1140 35 6 6 6 Director of Human Resources & Civil Service 77 1 1 1 Assistant Director of Human Resources 68 1 1 1 Training & Employee Development Manager 64 1 1 1 Risk Manager 63 1 1 1 Human Resources Coordinator 49 1 1 1 Administrative Support III 41 1 1 1 Administrative Support II 35 1 1 1 Total 7 7 7 Police 2000 Patrol Officer CS 94 94 94 Police Captain CS 4 4 4 Police Lieutenant CS 5 5 5 Police Sergeant CS 14 14 14 Chief of Police 83 1 1 1 Legal Advisor 68 1 1 1 Jail Administrator 52 1 1 1 Mechanic Supervisor 47 1 1 1 Records Supervisor 44 1 1 1 Jail Supervisor 41 4 4 4 Support Services Coordinator 44 1 1 1 Animal Control Supervisor 44 1 1 1 Animal Control Facilities Manager 44 1 - d Mechanic 41 2 2 2 Administrative Support III 41 2 2 2 Administrative Support II 35 6 6 6 Animal Control Officer 33 3 3 3 Jailer 33 14 14 14 Property Room Custodian 33 1 1 1 Property Room Disposal Technician 33 1 1 1 229 9 5 CITY OF BAYTOWN SCHEDULE OF FULL -TIME BUDGETED POSITIONS epartment 11 Number of Positions Classification Grade 2001 -02 2002 -03 2003 -04 Police 2000 (cont.) 6 6 Administrative Support 1 1 1 29 Community Service Officer 172 28 Adoption Specialist 5 22 Kennel Worker 15 22 45 e Total 18 Fire 2020 1 1 Assistant Fire Chief (50 %) 3 CS Battalion Chief 1 CS Fire Equipment Operator CS Firefighter CS Lieutenant CS Fire Chief 83 Administrative Support ID 41 Fire Equipment Technician 38 Administrative Support II 35 Total Public Safety Communications 2030 Telecommunications Coordinator 64 Senior Electronic Technician 46 Telecommunications Supervisor 44 Telecommunicator 40 Total Streets & Drainage 3010 Superintendent of Streets/Drainage /Solid Waste (50 %) 64 Superintendent of Streets/Drainage Drainage Foreman 45 Street Maintenance Foreman 45 Heavy Equipment Operator II 38 Concrete Finisher 36 Grade Chief 36 Heavy Equipment Operator I 32 Equipment Operator 26 Concrete Worker 24 Total Public Works Administration 3000 Assistant City Manager (80 %) 89 Assistant Director of Public Works 73 Administrative III 41 Administrative II 40 Total 230 6 6 6 6 1 1 1 2 d 172 172 1.5 1.5 e 5 5 15 15 30 45 e 18 18 1 1 1 1 3 3 1 1 75.5 90.5 1 1 1 1 4 4 15 15 21 21 1 1 1 1 1 5 1 I 5 1 3 3 4 4 10 10 1 1 27 27 0.8 0.8 1 1 1 2 1 2 5 6 6 1 2 171 t 1.5 5� 15 45 Q 180 Ii li 3� 1' 90.5 1 1 4 0.5 7 7 1 1 5 1 3 4 10 1 26.5 0.8 I 1 4.8 4.8 4.8 CITY OF BAYTOWN SCHEDULE OF FULL -TIME BUDGETED POSITIONS Department 11 Number of Positions Classification Grade 2001 -02 2002 -03 2003 -04 Traffic Control 3020 Traffic Operations Manager 64 1 f Traffic Operations Coordinator 64 1 1 1 Traffic Signal Technician 2 2 2 Senior Traffic Control Worker 36 2 2 2 Traffic Control Worker 22 1 1 1 Total 7 6 6 Engineering 3030 Director of Engineering 80 1 1 1 Assistant Director Engineering/Project Manager 68 1 1 - Design Manager 62 1 1 1 Senior Project Coordinator 59 1 1 1 Project Coordinator 49 1 1 1 Construction Inspector (50 %) 47 0.5 0.5 0.5 Survey Party Chief 47 1 1 1 CAD Operator 40 1 1 1 Administrative Support II 35 1 1 1 Survey Instrument Tech 34 1 I 1 Total 9.5 9.5 8.5 Public Health 4000 Director of Health & Emergency Services 77 1 I 1 Environmental Health Coordinator 59 1 1 1 Neighborhood Protection Coordinator 59 1 1 1 Environmental Health Specialist 1/II 48/52 2 2 2 Administrative Support III 41 1 1 1 Neighborhood Protection Officer 39 2 2 2 Administrative Support I 29 1 1 1 Total 9 9 9 Emergency Medical Services 2040 Emergency Medical Service Coordinator 64 1 1 1 Emergency Medical Service Supervisor 53 3 3 3 Senior Paramedic 49 3 3 3 Paramedic 45 13 13 13 Administrative Support III 41 I 1 1 Total 21 21 21 Parks & Recreation 5000 Director of Parks & Recreation 77 1 1 1 Superintendent of Parks 61 1 1 1 Superintendent of Recreation 61 1 1 1 Recreation Supervisor 52 1 1 1 Park Foreman 45 3 3 3 Building Maintenance Supervisor 39 1 1 1 231 a CITY OF BAYTOWN SCHEDULE OF FULL -TIME BUDGETED POSITIONS Department Classification 11 Grade Number of Positions 2001 -02 2002 -03 2003 -04 Parks & Recreation 5000 (cont.) Recreation Specialist 36 2 2 2 Administrative Support III 41 1 1 1 Parks Crew Leader 34 6 6 5 Heavy Equipment Operator 1 32 4 4 4 Equipment Operator 26 4 4 4 Parks Caretaker 22 8 8 8 Total 33 33 32 Library 6000 City Librarian 77 1 1 1 Assistant City Librarian 68 2 2 2 Coordinating Librarian 61 3 3 3 Librarian MI 50/56 1 1 l Reference Librarian 50 1 1 1 Administrative Support III 41 1 1 1 Senior Library Technician 34 4 4 4 Library Technician 30 8 8 8 Custodian 24 1 I 1 Library Page 22 1 I I Total 23 23 23 Total General Fund 476.05 490.3 484.8 WATER & SEWER FUND Utility Billing & Collections 1030 Utility Billing Manager 59 1 1 1 Financial Analyst 53 1 1 1 Billing Specialist 41 1 g 1 Administrative Support 11 35 1 1 2 Meter Reader Crew Chief 34 1 1 1 Administrative Support I 29 4 4 4 Senior Meter Reader 29 1 1 1 Meter Reader 26 4 4 4 Total 13 14 15 Water Operations 3040 Assistant City Manager (20 %) 87 0.2 0.2 0.2 Director of Public Works/Utilities (20 %) 80 0.2 0.2 0.2 Director of Public Works/Utilities (20 5/6) 80 0.2 0.2 0.2 Superintendent Water Treatment/BAWA 64 1 l 1 Laboratory Supervisor 51 1 I 1 Water Distribution Foreman 45 1 1 1 Maintenance Technician Instructor 51 1 1 1 Maintenance Technician/Mechanic 45 1 1 1 Water Plant Operator 43 7 7 7 Administrative Support 111 41 1 1 1 Laboratory Technician 39 1 1 1 Meter Service Crew Chief 34 1 1 1 Heavy Equipment Operator I 32 3 3 3 232 9 10 CITY OF BAYTOWN SCHEDULE OF FULL -TIME BUDGETED POSITIONS Department 11 Number of Positions Classification Grade 2001 -02 2002 -03 2003 -04 Water Operations 3040 (cont.) 80 0.2 0.2 Pump Service Worker II 32 1 1 1 Utility Maintenance Worker 28 5 5 5 Meter Service Worker 26 3 3 3 Laborer 22 1 1 1 Pollution Coordinator Total 28.6 28.6 28.6 Wastewater Operations 3050 Director of Public Works/Utilities (20 %) 80 0.2 0.2 0.2 Director of Public Works/Utilities (40 %) 80 0.4 0.4 0.4 Assistant Director of Utilities 73 1 1 1 Superintendent of Wastewater Treatment 64 1 1 1 Pollution Coordinator 56 1 1 1 Wastewater Coordinator 56 1 1 1 Wastewater Collection Foreman 45 1 1 1 Chief Laboratory Technician 42 1 1 1 Lift Station Crew Chief 42 1 1 1 Wastewater Disposal Crew Chief 42 3 3 3 Laboratory Technician 39 1 1 - Wastewater Operator II 39 19 19 19 Pollution Control Technician 34 1 1 1 Heavy Equipment Operator I 32 3 3 3 Utility Maintenance Worker 28 8 8 8 Total 42.6 42.6 41.6 Utility Construction 3060 Superintendent of Utility Transmission 64 1 1 1 Utility Construction Foreman 45 1 1 1 Utility Construction Crew Chief 42 1 1 1 Heavy Equipment Operator II 38 1 1 1 Heavy Equipment Operator I 33 2 2 2 Utility Construction Worker 29 8 8 8 Laborer Total 14 14 14 Total Water & Sewer Fund 98.2 99.2 99.2 SANITATION FUND Superintendent of Streets/Drainage/Solid Waste (50 %) 64 0.5 Superintendent of Solid Waste 61 1 1 - Solid Waste Foreman 45 1 1 1 Heavy Equipment Operator II 38 2 2 2 Heavy Equipment Operator 1 32 3 3 3 Equipment Operator 25 3 3 3 Laborer 22 2 2 2 Total Sanitation Fund 12 12 11.5 233 It 12 12 CITY OF BAYTOWN SCHEDULE OF FULL -TIME BUDGETED POSITIONS Department Number of Positions Classification Grade 2001 -02 2002 -03 2003 -04 GARAGE FUND Superintendent of Equipment Services Chief Mechanic Mechanic Maintenance Helper Total Garage Fund WAREHOUSE OPERATIONS FUND 64 1 1 1 52 1 1 1 41 5 5 5 31 1 1 1 48 8 8 8 Warehouse Manager 42 1 1 1 Warehouse Assistant 36 1 1 1 Warehouse Helper 26 2 2 2 Total Warehouse Operations Fund 4 4 4 MISCELLANEOUS FUNDS EMERGENCY MANAGEMENT FUND Assistant Fire Chief/Fire Marshall/Emg. Mgmt Coord. (50 %) CS 0.5 0.5 n 0.5 Assistant Emergency Management Coordinator 46 1 1 1 Total Emergency Management Fund 1.5 1.5 1.5 BOND FUNDS Construction Inspector 47 0.5 0.5 0.5 COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) FUND Community Development Planner 63 1 1 1 Downtown Redevelopment Coordinator 56 - 1 I Planner- Housing 53 1 1 1 Accountant I 48 0.25 0.25 0.25 Literacy Program Coordinator 61 1 1 1 Demo/Rental Inspector 43 1 1 1 Neighborhood Protection Officer 39 2 2 2 Concrete Finisher 36 1 1 1 Housing Rehab Specialist 39 1 1 1 Administrative Support III 41 1 1 1 Equipment Operator 26 1 1 1 Concrete Worker 24 1 1 1 Total CDBG 11.25 12.25 12.25 HARRIS COUNTY ORGANIZED CRIME & NARCOTICS TASK FORCE (HCOCNTF) FUND Patrol Officer CS 4 4 4 Police Captain CS 1 1 1 Police Lieutenant CS I 1 I Chief Mechanic 52 1 j 1 Investigative Analyst 49 - 2 j 2 Accountant I 48 1.25 1 j 1 P.C. Technician 48 1 1 1 Intelligence Analyst 40 1 1 1 234 CITY OF BAYTOWN SCHEDULE OF FULL -TIME BUDGETED POSITIONS epartment Number of Positions Classification Grade 2001 -02 2002 -03 2003 -04 HARRIS COUNTY ORGANIZED CRIME & NARCOTICS TASK FORCE (HCOCNTF) FUND (cont.) Organized Crime Telecommunicator Mechanic Administrative Support III Admuustrative Support II Total Harris County Organized Crime Task Force Fund HIGH INTENSITY DRUG TRAFFICKING AREA (HIDTA) Accountants MISCELLANEOUS POLICE FUND Patrol Officers Domestic Violence Coordinator Domestic Violence Caseworker 40 2 2 2 41 - 1 j 1 41 1 1 1 35 1 1 1 13.25 17 17 48 0.25 0.25 0.25 CS 2 2 2 45 1 1 1 36 1 1 - 13 4 4 3 MUNICIPAL COURT SPECIAL REVENUE FUND Bailiff CS 1 1 I WETLANDS EDUCATION AND RECREATION CENTER FUND Wetlands Center Supervisor 56 1 1 1 CAPITAL IMPROVEMENT PROGRAM FUND Construction Inspector 47 - 1 k 1 STORM WATER UTILITY FUND Storm Water Coordinator 56 - I 1 I CH'F - WATER AND SEWER FUND Civil Engineer 68 - I 14 CAD Draftsman 40 - I 14 2 PAR, CITY OF BAYTOWN ENDNOTES FOR 2002 -03 PERSONNEL CHANGES Ref# Department Description of Change Positions General Fund a Fiscal Operations Accountant I (Prorated percentage was transferred from HCOCNTF to General Fund on June 1, 2003.) 0.5 b Planning & Dev. Services Grant Coordinator 1 c City Clerk Municipal Court Judge (1) d Police Police Animal Control Facilities Manager (1) Kennel Worker (Change due to reorganization) 1 e Fire Assistant Fire Chief - One of the positions is paid 50% out of Emg. Mgmt Fund. (0.5) Firefighter (Added as a City of Baytown Charter Admendment Change on May 4, 2002.) 15 f Traffic Control Traffic Operations Manager (1) Water & Sewer Fund g Utility Billing & Collections Billing Specialist 1 Emergency Management Fund h Emg. Mgmt. Assistant Fire Chief - One of the positions is paid 50% out of General Fund. 0.5 Community Development Block Grant (CDBG) Fund i CDBG Downtown Redevelopment Coordinator 1 Harris County Oreanized Crime & Narcotics Task Force (HCOCNTFJ Fund j HCOCNTF Chief Mechanic 1 Investigative Analyst 2 Accountant I (Prorated percentage was transferred to General Fund from HCOCNTF on June 1, 2003) (0.25) Mechanic 1 Capital Improvement Program Fund k Capital Impr. Prg. Construction Inspector 1 Storm Water Utility Fund 1 Storm Wtr. Utility Storm Water Coordinator 1 236 CITY OF BAYTOWN ENDNOTES FOR 2003 -04 PERSONNEL CHANGES Ref# Department Description of Change Positions General Fund 1 General Administration Assistant City Manager hired at 6 months if second quarter revenues exceed budget revenues by funding required for the position. 2 ITS System Administrator (GIS) (1) 3 Fiscal Operations Administrative Support II (Transferred to Water and Sewer Utility Fund) (1) 4 Planning and Development Svs. Grant Coordinator (1) Combination Inspector I (Apartment/Manufactured Home Inspector) (1) 5 City Clerk City Marshall 2 6 Police Administrative Support I (1) 7 Streets and Drainage Superintendent of Streets/Drainage/Solid Waste 0.5 Superintendent of Streets/Drainage (1) 8 Engineering Assistant Director Engineering/Project Manager (Asst. City Engineer) (1) 9 Parks and Recreation Parks Crewleader (1) Water and Sewer Fund 10 Utility Billing & Collections Administrative Support II (Transferred from General Fund) 1 11 Wastewater Operations Laboratory Technician (1) Sanitation Fund 12 Solid Waste Superintendent of Streets/Drainage /Solid Waste 0.5 Superintendent of Solid Waste (1) MisceAaneous Police Fund 13 Miscellaneous Police Violence Domestic Caseworker (1) CIPF- Water and Sewer Fund 14 CIPF -Water and Sewer Fund Civil Engineer 1 CAD Draftsman 1 237 z 0 F Q m LL F u w Q V a z Q F y� W F x Q Q 0 0 0 N �i Q W Q U GD M N r �n vl a0 V N M r r r r M �O 00 00 Vt N M O N N O N M O rn M O^ i 'n w R V O O� 00 r r r r r o0 vl O� O no 1p X p M N C O� O M oll r lc In O� V M N^ O� U 01 W r iD ID M �--� R M M N N^^ O oo O O 0 rn DD DD h r O p D y T o0 r M In M In M I M M In M M M M M N N N N N N N IN N N N N N N N N N N -' ^ C. bn Un 'n r .r i0 M N N M O b M M N O m w w .— M O� N N M 0 N N �O O V 00 M r N r N r N r M GD V O Vl ^ r a M 00 vl 00 o0 r �O vi 'n M in N '+ O U O� oo r r �D 'n 'n V V M N N -- ^ O O O� O� 00 w r r r �O �O vi vi n M A M M M M M M M M M M N N N N N N N N N N N N N N N N N ^ ^ N r O\ V3 cn H ^ ^ r M N M 69 'n 'n 'n W 'n O 'n N M^ r N O� C �D O o0 N T N DD a In M O� 'n r 0 �D O w Q� M O O C O 00 O 0 O� O� a0 r r �O vi vi 7 M M N N ^ ^ ^^ C C a a� oc o0 o0 r r lc lc vi lr vl V R V M M M N N N^ r �O z M N N N N N N N N N N N N N N N N N N N - ^ r 'C h V M N^ O C' 00 r b Yl K M M N^ rn 00 00 00 00 00 r r r r r` �D �O �O �D �D �O vl vl Y1 vl vl vt vl vl R R R Ni C 7 V V O M M M M M M M M M M �zI r W fA A M r M N -^ O U 00 r �D vl vl �n vt V'1 �n vl vl y R V V V O K V M In M M In M M M M M N N N N N N N N N N^ R M N �--� O O� W} U r �D vi O M _.rno�rnrnrnrnrnrnrnrn000000m000000 ao GD M N vi N r 0^ O� vl r r r r M �O 00 00 Vt N M O N w O 'n b O rn M O^ i 'n w R V) N op r vl O� b ol N �D M C O� iD M C: O r V N O� �D O �--� O� �D R �--� O� r- r vl M �--� rn r vi M �-+ O oo �D Vi M �--� C O oo oc r- r �O V M N C O T o0 r O� N M 0 N O\ M ^ 'n M r V1 00 �D 00 Q V1 O Cn -� 00 w N O -� I M 00 vl vl 00 O N 7 m 'n 7 'n r In 00 r �D 'n h 'n r r M w M 'n M M M rn M of vl M O oc � It N O oc \O V N N O\ cn H ^ 69 M^ Vl M r �D O o0 N T N DD a In N M r 0 �D O w Q� M O O C O 00 O R^ O N N �n O 00 r o0 '1 r W^ M �D O 00 M M O� 'n N W 4n In O� r �O V V M M M M M O Vl IO r O� O N Q r 'C h V M N^ O C' 00 r b Yl K M M N^ rn 00 00 00 00 00 r r r r r` �D �O �O �D �D �O vl vl Y1 vl vl vt vl vl R R R C C 7 V V O M M M M M M M M M M �zI r fA A rn oo r �D 'n O M w r �O v1 R M N �--� O O� oo r �D vi O M _.rno�rnrnrnrnrnrnrnrn000000m000000 ao U GD M N STATISTICAL SECTION (Unaudited) The Statistical Section presents multi -year data for expenditures, revenues, property tax levies and collections, property tax rates and valuations for overlapping governments, ratios of bonded debt, legal debt margin, overlapping debt, ratio of debt service to general expenditures, revenue bond coverage, property value/construction, principal taxpayers and miscellaneous statistics. 239 240 CITY OF BAYTOWN Table 1 General Governmental Expenditures By Function Last Ten Fiscal Years (1) (Unaudited) Culture I iscal Gcncral Public Public Public and Capital Debt Scar (;ON el Safe(N.(2) Works Health Recreation Outlay Service Total 1993 $5,476,519 $16,077,095 $2,663,180 $267,200 $2,795,874 $1,101,870 $4,888,781 $33,270,519 1994 5,961,228 15,829,639 2,720,466 265,242 2,787,181 1,132,498 4,928,101 33,624,355 1995 5,873,817 16,502,951 2,666,981 294,096 2,788,990 1,252,003 6,293,669 35,672,507 1996 6,301,222 16,705,997 2,755,603 342,401 2,839,181 1,355,744 5,093,918 35,394,066 1997 6,485,210 18,246,361 2,786,163 360,358 3,025,305 2,117,798 5,150,677 38,171,872 1998 6,995,847 18,695,092 2,961,114 438,992 3,439,793 2,648,615 5,409,989 (3) 40,589,442 1999 7,176,152 19,842,557 3,262,660 715,414 3,667,674 2,279,426 6,731,964 43,675,847 2000 7,163,892 21,166,315 3,308,102 811,657 3,761,064 4,192,694 6,966,109 47,369,833 2001 7,859,340 22,409,337 3,532,744 995,273 4,201,518 3,910,671 7,004,438 49,913,321 2002 8,851,013 24,133,842 3,789,666 964,804 4,679,466 3,297,213 7,076,089 52,792,093 (1) Includes General, Special Revenue and Debt Service funds only. (2) Includes Hams County Narcotics Task Force. (3) The Debt Service for 1998 does not include the $750,000 refunding. Table 2 General Governmental Revenues By Source Last Ten Fiscal Years (1) (Unaudited) Fiscal Year Taxes(2) Licenses and Permits Fines, Forfeitures and Penalties Interest Intergov't. Revenues Charges for Services Misc. Revenue Total 1993 $25,029,024 $165,467 $2,218,276 $392,372 $3,522,452 $380,502 $129,684 $31,837,777 1994 25,021,292 215,405 1,940,463 516,187 4,009,780 434,360 146,548 32,284,035 1995 25,691,230 178,165 1,769,610 298,455 4,203,799 422,221 1,722,121 (3) 34,285,601 1996 27,533,651 233,568 1,692,651 483,680 4,481,001 553,550 216,408 35,194,509 1997 28,885,794 228,450 2,144,476 812,128 5,692,035 788,560 303,878 38,855,321 1998 31,797,677 321,185 2,026,800 990,667 5,984,641 771,002 419,829 42,311,801 1999 35,040,681 (4) 262,472 2,007,297 954,929 6,402,659 781,585 487,437 45,937,060 2000 36,464,619 381,238 2,126,620 1,303,594 6,669,183 896,625 401,967 48,243,846 2001 39,840,811 336,983 2,344,167 1,373,533 6,702,432 1,300,510 703,568 52,602,004 2002 43,059,115 813,660 3,387,760 923,002 6,125,796 1,621,460 785,873 56,716,666 (1) Includes General, Special Revenue and Debt Service funds only. (2) Years after 1994 include Hotel/Motel tax revenue. (3) In 1995, the City of Baytown annexed Hams County Municipal Utility District #3. (4) Crime Control and Prevention District passed by voters in 1998. 241 CITY OF BAYTOWN (1) Includes additional 1/2 -cent sales tax for the Crime Control Prevention District approved by voters after 1998. (2) Industrial District in- lieu -of tax revenues decreased due to exclusions granted to ExxonMobil that reduced their taxable values. (3) Does not include assessed valuation for property under an Industrial District Contract for years after 2000. In past years, HCAD has included approximately 20% of the industrial district value as part of the Certified Tax Roll and the taxes paid on these values were credited against Industrial Districts' contractual payments. This was a normal practice and was used by many cities in the area. As a result of a lawsuit filed against HCAD, HCAD was ordered to stop this practice and was instructed to only include value on the certified roll for property and improvements actually located within the city limits. Assessed and Estimated Actual Value of Property (1) Table 4 Table 3 General Government Tax Revenues By Source (Unaudited) Last Ten Fiscal Years (Amounts expressed in thousands) (Unaudited) Total Value To Industrial Real Personal Fiscal Property Sales Other Use Franchise In- Lieu -of Hotel/ Assessed Value Year Tax Tax Taxes Tax Tax Contracts Motel Tai Total 1993 $12,697,462 $5,053,194 $48,042 $2,568,564 $4,661,762 $ - $25,029,024 1994 12,534,872 5,205,608 66,421 2,664,383 4,550,008 - 25,021,292 1995 12,764,164 5,516,732 56,629 2,508,705 4,581,880 263,120 25,691,230 1996 13,466,899 5,776,682 61,346 2,507,487 5,389,060 332,177 27,533,651 1997 13,898,601 5,841,285 68,356 2,617,518 6,094,701 365,333 28,885,794 1998 14,896,821 6,516,711 86,826 2,687,664 7,151,800 457,855 31,797,677 1999 15,271,575 9,559,251 (1) 87,098 2,885,250 6,781,370 (2) 456,137 35,040,681 2000 15,883,690 9,824,820 86,529 2,975,104 7,267,981 426,495 36,464,619 2001 11,991,765 (3) 10,236,854 87,720 3,243,250 13,775,400 (3) 505,822 39,840,811 2002 13,232,784 10,415,433 89,857 3,332,758 15,526,986 461,297 43,059,115 (1) Includes additional 1/2 -cent sales tax for the Crime Control Prevention District approved by voters after 1998. (2) Industrial District in- lieu -of tax revenues decreased due to exclusions granted to ExxonMobil that reduced their taxable values. (3) Does not include assessed valuation for property under an Industrial District Contract for years after 2000. In past years, HCAD has included approximately 20% of the industrial district value as part of the Certified Tax Roll and the taxes paid on these values were credited against Industrial Districts' contractual payments. This was a normal practice and was used by many cities in the area. As a result of a lawsuit filed against HCAD, HCAD was ordered to stop this practice and was instructed to only include value on the certified roll for property and improvements actually located within the city limits. (1) Assessed valuations are considered to be 100 percent of actual valuations. (2) For fiscal years after 2000, see Table 3, Footnote 4, for the change in the method HCAD provides ad valorem values to the City. 242 Assessed and Estimated Actual Value of Property (1) Table 4 Last Ten Fiscal Years (Unaudited) Ratio of Taxable Total Value To Fiscal Real Personal Total Real Property Taxable Assessed Year Assessed Value Assessed Value Assessed Value Exemptions Value Value 1993 $1,775,464,740 $261,497,970 $2,036,962,710 $313,655,560 $1,723,307,150 84.6% 1994 1,729,115,670 242,299,462 1,971,415,132 325,362,200 1,729,115,670 87.7% 1995 1,845,068,400 243,452,602 2,088,521,002 330,532,540 1,757,988,462 84.2% 1996 1,881,086,610 270,540,870 2,151,627,480 328,540,628 1,823,086,852 84.7% 1997 1,916,951,380 293,092,000 2,210,043,380 324,274,752 1,885,768,628 85.3% 1998 2,072,193,212 239,470,560 2,311,663,772 326,274,752 1,985,389,020 85.9% 1999 2,106,746,520 289,329,600 2,396,076,120 298,998,880 2,097,077,240 87.5% 2000 2,162,335,220 302,476,790 2,464,812,010 314,499,500 2,150,312,510 87.2% 2001 1,718,243,330 290,048,850 2,008,292,180 382,739,640 1,625,552,540 (2) 80.9% 2002 1,818,818,750 392,130,449 2,210,949,199 414,860,750 1,796,088,449 81.2% (1) Assessed valuations are considered to be 100 percent of actual valuations. (2) For fiscal years after 2000, see Table 3, Footnote 4, for the change in the method HCAD provides ad valorem values to the City. 242 CITY OF BAYTOWN Table 5 Property Tax Levies And Collections Last Ten Fiscal Years (Unaudited) Fiscal Year Total Adjusted Tax Levy Current Year Taxes Collected % of Levy Collected During Year Prior Year Taxes Collected Total Collections During Year Ratio of Total Collection to Tax Levy Accumulated Delinquent Taxes Delinquent to Current Levy 1993 $12,697,557 $12,401,302 97.67% $316,253 $12,717,555 100.16% $1,414,602 11.14% 1994 12,728,102 12,293,251 96.58% 233,798 12,527,049 98.42% 1,570,179 12.34% 1995 12,752,053 12,321,641 96.62% 257,373 12,579,014 98.64% 1,669,556 13.09% 1996 13,436,697 12,998,882 96.74% 228,183 13,227,065 98.44% 1,762,349 13.12% 1997 13,899,589 13,471,414 96.92% 263,804 13,735,218 98.82% 1,684,493 12.12% 1998 14,632,913 14,308,231 97.78% 401,379 14,709,610 100.52% 1,235,468 8.44% 1999 15,456,088 14,986,212 96.96% 114,377 15,100,589 97.70% 1,362,613 8.82% 2000 15,848,448 15,283,573 96.44% 371,829 15,655,402 98.78% 1,419,238 8.96% 2001 11,980,810 • 11,453,519 95.60% 312,960 11,766,479 98.21% 1,524,932 12.73% 2002 13,237,711 12,570,268 94.96% 406,716 12,976,984 98.03% 1,592,896 12.03% • For fiscal years after 2000, see Table 3, Footnote 4, for the change in the method HCAD provides ad valorem values to the City. Table 6 Property Tax Rates - Direct And Overlapping Governments Tax Rates (Per $100 Assessed Valuation) Last Ten Fiscal Years (Unaudited) Harris Harris County County School Port of Lee Fiscal City of Harris Hospital Equalization Houston College Year Baytown(1) County(2) District (2) District (2) Authority (2) GCCISD(3) District (3) Total 1993 $0.73703 $0.38499 $0.19621 $0.00416 $0.01496 $0.59500 $0.17960 $2.11195 1994 0.73703 0.39419 0.18975 0.00428 0.01222 1.50700 0.17960 3.02407 1995 0.73703 0.42533 0.18350 0.00466 0.01316 1.58920 0.17960 3.13248 1996 0.73703 0.48283 0.12381 0.00513 0.01285 1.58920 0.18690 3.13775 1997 0.73703 0.50192 0.12381 0.00562 0.01600 1.68340 0.18690 3.25468 1998 0.73703 0.49833 0.12381 0.00611 0.01959 1.69278 0.18690 3.26455 1999 0.73703 0.49660 0.12381 0.00611 0.02132 1.67324 0.18690 3.24501 2000 0.73703 0.47483 0.14650 0.00629 0.02040 1.66127 0.19860 3.24492 2001 0.73703 0.42075 0.20268 0.00629 0.01830 1.71120 0.21930 3.31555 2002 0.73703 0.42988 0.19021 0.00629 0.01989 1.70437 0.20841 3.29608 Sources: (1) City records (2) Hams County and includes Harris County Flood Control (3) Goose Creek Consolidated Independent School District MIN CITY OF BAYTOWN Ratio Of Net General Bonded Debt To Assessed Value And Net Bonded Debt Per Capita Last Ten Fiscal Years (Unaudited) Taxable Less Net Bonded Debt Table 7 Fiscal Assessed Bonded Sinking Bonded to Assessed Debt Per Year Population (1) Value Debt Fund Debt Value Capita 1993 63,859 $1,723,307,150 $43,185,000 $696,140 $42,488,860 2.47% $665 1994 64,177 1,729,115,670 44,640,000 807,942 43,832,058 2.54% 683 1995 64,485 1,757,988,462 53,735,000 1,009,814 52,725,186 3.00% 657 1996 64,700 1,823,086,852 51,860,000 1,185,472 50,674,528 2.78% 780 1997 64,953 1,885,768,628 49,880,000 1,446,936 47,594,867 2.52% 733 1998 65,197 1,985,389,020 67,065,000 1,075,926 65,989,074 3.32% 1,012 1999 65,653 2,097,077,240 63,865,000 1,312,099 62,552,901 2.98% 953 2000 66,430 (2) 2,150,312,510 64,460,000 1,727,956 62,732,044 2.92% 944 2001 67,227 (3) 1,625,552,540 (4) 60,800,000 2,072,058 58,727,942 3.61% 874 2002 68,034 (3) 1,796,088,449 63,810,000 2,594,992 61,215,008 3.41% 900 (1) Source - Council of Governments population estimate. (2) Source - Census 2000. (3) Source - City of Baytown Planning Department. (4) For years after 2000, see Table 3, Footnote 4, for the change in the method HCAD provides ad valorem values to the City. Table 8 Computation of Legal Debt Margin September 30, 2002 (Unaudited) Article M, Section 5, of the Texas Constitution, provides for an overall limitation for Home Rule Cities of $2.50 per $100 assessed valuation. The Attorney General of Texas follows a policy, with respect to Horn Rule Cities which have such a $2.50 limitation, of approving ad valorem tax bonds only to the extent that all of such city s ad valorem tax debt can be serviced by a tax rate of $1.50 at 90% collection. Amendments to the City Charter effectively imposed a taxation limit of $0.60 per $100 of "assessed valuation," for all purposes except for tax bond debt service. The City Charter also prohibits the City from increasing taxes on any property until all property subject to ad valorem taxation has a revised or updated value, and prohibits the City from increasing ad valorem taxes on property by more than 10% over the amount levied thereon by the City in the preceding year, except for increases in value due to subsequent improvements. OPERATING DEBT TOTAL TAX RATE RATE RATE Tax Rate Limit $0.60000 $1.50000 $2.10000 Current Tax Rate (0.45700) (0.28003) (0.73703) Available Tax Rate $0.14300 $1.21997 $1.36297 244 CITY OF BAYTOWN Ratio of Annual Debt Service Expenditures for General Bonded Debt to Total General Governmental Expenditures (1) Last Ten Fiscal Years (Unaudited) Interest and Total Table 9 Ratio of Debt Service Total to Total General General Fiscal Fiscal Debt Governmental Governmental Year Principal Charges Service Expenditures Expenditures 1993 $2,495,000 $2,393,781 $4,888,781 $33,270,519 14.69% 1994 2,045,000 2,883,101 4,928,101 33,624,355 14.66% 1995 3,100,000 3,235,189 6,335,189 35,672,507 17.76% 1996 1,875,000 3,218,918 5,093,918 35,394,066 14.39% 1997 1,980,000 3,170,677 5,150,677 38,171,872 13.49% 1998 2,255,000 3,154,989 5,409,989 (2) 40,589,442 13.33% 1999 3,200,000 3,531,964 6,731,964 43,675,847 15.41% 2000 3,405,000 3,373,371 6,778,371 47,369,833 14.31% 2001 3,660,000 3,344,438 7,004,438 49,913,321 14.03% 2002 3,910,000 3,166,089 7,076,089 52,792,093 13.40% (1) Includes General, Special Revenue and Debt Service Funds only. (2) The Debt Service for 1998 does not include the $750,000 refunding. Chambers Coun City of Baytown, Texas $61,215,008 100.00% $61,215,008 Table 10 Computation of Direct and Overlapping Debt 12.45% 2,521,125 Goose Creek CISD September 30, 2002 37.20% 61,410,481 Lee College District 24,785,000 (Unaudited) Total Direct and Overlapping Debt $271,331,946 $134,366,634 Per Capita Direct and Overlapping Debt Percentage Amount • The City of Baytown is located within two counties; therefore, the per capita debt is reflected in two calculations. A resident would either Applicable Applicable Net Debt to City Of to City Of Jurisdiction* Outstanding Baytown Baytown Harris County City of Baytown, Texas $61,215,008 100.00% $61,215,008 Harris County 2,234,095,025 1.27% 28,373,007 Goose Creek CISD 165,081,938 37.20% 61,410,481 Lee College District 24,785,000 37.200/6 9,220,020 Total Direct and Overlapping Debt $2,485,176,971 $160,218,516 Per Capita Direct and Overlapping Debt $2,355 Chambers Coun City of Baytown, Texas $61,215,008 100.00% $61,215,008 Chambers County 20,250,000 12.45% 2,521,125 Goose Creek CISD 165,081,938 37.20% 61,410,481 Lee College District 24,785,000 37.20% 9,220,020 Total Direct and Overlapping Debt $271,331,946 $134,366,634 Per Capita Direct and Overlapping Debt $1,975 • The City of Baytown is located within two counties; therefore, the per capita debt is reflected in two calculations. A resident would either live in Harris or Chambers County, not both. F,FI CITY OF BAYTOWN Table 11 Revenue Bond Coverage: Water And Sewer Bonds Last Ten Fiscal Years (Unaudited) Net Revenue Interest Direct Available and Fiscal Total Operating for Debt Fiscal Year Revenues(1) Expenses(2) Service Principal Charges Total Coverage 1993 $11,321,581 $8,238,736 $3,082,845 $185,000 $678,567 $863,567 3.57 1994 12,414,936 8,724,433 3,690,503 310,000 944,775 1,254,775 2.94 1995 13,221,600 8,700,184 4,521,416 545,000 1,231,929 1,776,929 2.54 1996 14,297,458 9,247,111 5,050,347 680,000 1,492,438 2,172,438 2.32 1997 13,724,726 9,183,461 4,541,265 725,000 1,631,706 2,356,706 1.93 1998 15,248,711 9,611,409 5,637,302 890,000 1,599,488 2,489,488 2.26 1999 14,444,950 9,478,261 4,966,689 1,175,000 1,666,788 2,841,788 1.75 2000 15,806,065 10,345,996 5,460,069 1,250,000 1,540,379 2,790,379 1.96 2001 15,705,989 10,765,895 4,940,094 1,320,000 1,546,112 2,866,112 1.72 2002 16,894,142 11,057,186 5,836,956 1,395,000 1,569,136 2,964,136 1.97 (1) Includes operating and interest revenue. (2) Direct operating expenses are total operating expenses excluding depreciation expense. Table 12 Property Value And Construction Last Ten Fiscal Years (Unaudited) 1993 New 524 $22,006 Construction(1) Property Property Bank Fiscal Value in Building Value in Deposits Year Thousands Permits Thousands in Hundreds 1993 $1,722,801 524 $22,006 $5,107,720 1994 1,726,945 727 38,506 6,149,096 1995 1,757,980 592 63,832 3,609,753 (2) 1996 1,823,087 407 39,263 3,629,916 (2) 1997 1,885,769 404 32,752 3,679,025 (2) 1998 1,985,389 691 39,657 6,114,423 (2) 1999 2,097,077 700 39,238 4,350,942 (3) 2000 2,150,313 640 70,200 4,873,270 (3) 2001 1,625,553 878 74,441 4,718,462 (3) 2002 1,796,088 1,029 100,878 4,175,390 (3) (1) Source - City of Baytown Building and Code Enforcement Department. (2) NationsBank, Bank of America, N.A., Lone Star and Bank One's total deposit data is not available. (3) Bank of America, N.A., Bank One and Washington Mutual total deposit data is not available. 246 CITY OF BAYTOWN Table 13 Principal Taxpayers For The Year Ended September 30, 2002 (Unaudited) Table 14 Demographic Statistics Last Ten Fiscal Years (Unaudited) (2) Per (3) (4) (5) (6) Fiscal (1) Capita Median Years Of School Unemployment Year Population Income Age Education Enrollment Rate 1993 63,859 Tax Year Percentage of 13.0 17,994 2001 Total Taxable 64,177 24,963 Assessed Assessed Taxpayer Type of Business Valuation Valuation 26,529 30.3 14.7 17,796 ExxonMobil Company Chemical and Refuting $243,996,985 11.04% Reliant Energy HL & P Electric Utility 66,372,536 3.00% Bayer Corporation Chemical Plant 55,130,470 2.49% Camden Property Trust Real Estate 25,715,051 1.16% Baytown Medical Center Hospital 24,023,823 1.09% Memorial NW Pavillion LTD Real Estate 23,566,801 1.07% Verizon Telephone Utility 23,316,510 1.05% Car Son Bay LP Automotive Sales/Repair 20,525,303 0.93% TEK Investments Real Estate 18,366,099 0.83% Enichem Elastomers Chemical Plant 18,102,910 0.82% Total Top Ten Taxpayers Assessed Valuation $519,116,488 23.48% Table 14 Demographic Statistics Last Ten Fiscal Years (Unaudited) (2) Per (3) (4) (5) (6) Fiscal (1) Capita Median Years Of School Unemployment Year Population Income Age Education Enrollment Rate 1993 63,859 $24,204 30.0 13.0 17,994 8.20% 1994 64,177 24,963 30.1 14.7 17,900 7.30% 1995 64,485 26,529 30.3 14.7 17,796 6.60% 1996 64,700 28,118 30.4 14.7 17,837 6.61% 1997 64,953 30,557 30.6 14.7 18,090 6.30% 1998 65,197 32,796 30.7 14.8 18,144 4.94% 1999 65,653 33,864 30.9 14.8 18,098 5.30% 2000 66,430(7) 34,323 31.0 14.8 17,883 5.10% 2001 67,227(g) 34,782 30.6 14.8 18,255 5.10% 2002 68,034(g) 34,961 30.6 14.8 18,075 6.600/6 Source: (1) Council of Governments population estimate (2) Bureau of Economic Analysis - Regional Accounts Data - Hams County (3) 2000 Census (4) Projected estimates from the Planning and Community Development Department. (5) Goose Creek Consolidated Independent School District (6) Texas Workforce Commission (7) Census 2000 (8) City of Baytown Planning Department 247 CITY OF BAYTOWN Miscellaneous Statistical Information for the Year Ended September 30, 2002 Date of Incorporation Date of Charter Area Incorporated (square miles) Form of Government Education Number of Public Schools Number of Teachers Number of Students Registered Miles of Street Miles of Sewers Storm Sanitary Parks & Recreation Parks Parks - Acres Parks - Developed Parks - Undeveloped Number of Municipal Pools Lighted Ball Diamonds Lighted Tennis Courts Comm miry Centers Municipal Water System Number of Water Customers System Capacity Miles of Water Mains Municipal Sewer System Number of Sewer Connections System Capacity Number of Street Lights City Employees - September 30, 2002 248 (Million Gallons per Day Design Flow) (Million Gallons per Day Design Flow) Table 15 January 24, 1948 January 24, 1948 34 Council - Manager 25 1,303 18,075 360 250 430 42 891 385 506 2 18 14 3 19,045 19 MGD 430 18,508 16.2 MGD 3,923 638 COMPONENT UNITS BAYTOWNAREA WATER AUTHORITY Baytown Area Water Authority, "BAWA ", is a water authority created by Texas Legislature to purchase and distribute surface and/or underground supplies for the City and surrounding communities. The City accounts for approximately 88% of BAWA's annual sales. BAWA is considered a component unit of the City of Baytown. BAYTOWN 249 BAYTOWN AREA WATER AUTHORITY (BAWA) ORGANIZATION CHART BAYTOWN AREA WATER AUTHORITY .:>. w. fxe�: t5Y.:5wYPMW2`%�L:Rx:1fH6.AR:J.. f...TO..: ...::'.:VAp,•.Y`�D9Y+Yb�1 �_ �:: �' 2 +Y!<b.4Ba0�<9COH'S?FF:Y,KSNNb:S 7425 Thompson Road, Baytown, Texas 77521 -1056 (281) 426 -3517 FAX (281) 426 -3519 September 17, 2003 President and Members of the Baytown Area Water Authority Board Baytown Area Water Authority Baytown, Texas It is my pleasure to present the Adopted 2003 -04 Budget with the attached technical adjustments for the Baytown Area Water Authority (BAWA) Board. The Budget sets forth the revenues and appropriations for the fiscal year October 1, 2003 through September 30, 2004. The financial guidance provided by the Board has resulted in BAWA's strong financial position exhibited by an above average working capital balance. The use of non - recurring revenues to fund a portion of the capital improvement program will reduce the amount of future debt issues. The 2004 budget includes the design of the second water supply line serving the City of Baytown. This project will provide reliability to BAWA's largest customer, the City of Baytown, which currently constitutes 88% of BAWA's water sales. BAWA submitted a loan application to the Texas Water Development Board (TWBD) for funding of the second water supply line and Phase II improvements. The BAWA projects ranked 9th out of the 49 projects submitted for funding. The TWBD will award funding in priority order until all available funding has been exhausted. The TWBD will meet in September 2003 to determine funding. In the event that the TWDB loan is not approved, we propose to issue revenue bonds as originally planned. Revenue estimates for water sales in the proposed budget are based upon sales in a typical year. However, we have experienced a trend in recent years of lower than anticipated water sales due to weather conditions. Major improvements are currently underway at BAWA that will provide the foundation for assuming growth in sales and continued reliable service to the customers served. I look forward to reviewing this document with you in detail. Gary Jai General 251 BAYTOWN AREA WATER AUTHORITY FUND TECHNICAL ADJUSTMENTS & AMENDMENTS 2003 -04 BUDGET Attachment Proposed Adjustment Adopted Expenditures: Baytown Area Water Authority Fund $ 5,774,833 $ 16,700 $ 5,791,533 $ 5,774,833 $ 16,700 $ 5,791,533 Summary of Technical Adjustments 71031 Contract Personnel BAWA $ 844,714 $ 16,700 $ 861,414 $ 844,714 $ 16,700 $ 861,414 The Technical Adjustments are based on the following adjustments to the 2003 -04 Baytown Area Water Authority (BAWA) Budget. Adjustment #1: Updates include the budgeted expenditures for the BAWA Fund to fund a 2.5% salary increase to employees who work at the Baytown Area Water Authority. $ 13,500 Adjustment #2 • Updates include the budgeted expenditures for the BAWA Fund for health costs that were underestimated during the original budget process. 3,200 TOTAL $ 16,700 252 MAJOR BUDGET ISSUES Fiscal Year 2003 -04 BAYTOWN AREA WATER AUTHORITY This fund accounts for the activities of the Baytown Area Water Authority (BAWA). BAWA is a water authority created by the Texas legislature to supply water for the City of Baytown (City) and surrounding communities. The City comprises approximately 88% of BAWA's annual sales. BAWA is a separate legal entity; however, it is considered a component unit of the City. BAWA has experienced no shortages of raw water supply to the plant or interruptions to service to its customers. REVENUES The 2003 -04 budget projects sales of $5,647,178 for 12.21 million gallons per day (MGD) based upon average rainfall years. Fluctuations to average rainfall can significantly impact actual sales. BAWA services a total of eight customers. No increases are projected to BAWA's current rate structure of $1.26 per 1,000 gallons for the City of Baytown and $1.29 per 1,000 gallons for customers outside the city. Since the inception of the BAWA plant in April 1981, there have been three rate increases in 1988, 1993 and 1999. The 1999 increase provided funding for the issuance of debt for plant expansion. 1 W.4 -WDQl 7 Y kl1J ;7 5C`1 Total adopted operating expenditures for the 2003 -04 budget are $3,722,583, an increase of $45,910 from 2003. The depreciation expense increased to recognize one full year of depreciation on the Phase I improvement project. Highlights of major operating changes were as follows: • Annualization of prior year compensation program and 2004 increases for 2002 -03. $39,029 • A decrease in maintenance expenses. ($2,300) • Various increases in other supplies & services. $9,181 Raw Water Supply Cost — BAWA purchases raw water from the City of Houston. The raw water supply contract with the City of Houston is in effect through the year 2020 and sets the maximum amount of raw water to be delivered to the BAWA plant at 11.9 MGD without penalties. BAWA anticipates no rate increase from the City of Houston for next year; therefore, there will be no pass through increase in the cost of raw water for the 2004 fiscal year. The surcharge for water purchased over the 11.9 MGD is nominal at this time. Debt Service — The current debt service requirement for 2003 -04 is $1,319,950. There is a decrease of $513,243 from the 2003 fiscal year. The final payment on the 1994 Revenue bonds was made in 2003. 253 MAJOR BUDGET ISSUES Fiscal Year 2003 -04 CAPITAL IMPROVEMENT PROGRAM The Capital Improvement Program for BAWA includes four major projects. The projects are funded primarily from bonds. The 2004 budget includes funding from retained earnings designated for capital improvements for the second water supply line project design cost. The 2004 budget includes a transfer to the BAWA Capital Improvement Program (CIP) of $475,000, which represents non - operating revenues received from a mineral royalty. The retained earnings of the BAWA CEP Fund is estimated to be $1,379,117 by the end of 2004. Utilizing non- operating funds in the CIP program will reduce the amount of debt issued in the future. • Phase II of BAWA's plant improvement is on hold pending the Texas Commission on Environmental Quality (TCEQ) study to develop new recommendations pertaining to disinfection programs (Ozone). The study should be complete by 2003 with recommendations available in 2004. Phase II was originally estimated at $6,000,000. • Phase III of BAWA's plant improvement is currently underway. This included the replacement of equipment that has reached its useful life; pumping improvements to achieve a firm capacity of 26 MGD; and safety improvements. Phase III began in the summer of 2002 and is scheduled to be complete September 2003. The estimated cost for this project is $5,800,000 funded from the 1999 and 2002 Revenue Bonds issued. • The master meters for BAWA's seven outside customers are being replaced. The meters for the City of Baytown are not being replaced due to the volume of meters. The purpose of this program is to change the master meters from a turbine meter to a fire- service compound meter. This will bring BAWA into compliance with the UL -FM Code for Fire Protection as well as measure water usage at lower flows more accurately. The 2004 budget includes $210,000 for this project. • There is currently one line supplying water to BAWA's major customer, the City of Baytown. The design for a second line is planned in 2004 at an estimated cost of $700,000 for design. The total estimated cost will be $7,000,000. Debt will be issued for construction. WORKING CAPITAL In order to maintain fiscal stability, governmental entities maintain a working capital balance to meet daily liquidity needs. Appropriate levels of working capital vary from entity to entity based on the relative impact of particular circumstances or financial conditions. The goal for working capital is 90 days. Working capital is defined as current assets (e.g. cash, investments, accounts receivable) less current liabilities (e.g. accounts payable). Projected working capital is estimated to be 103 days as of September 2004. 254 BAYTOWN AREA WATER AUTHORITY FUND 510 BUDGET SUMMARY BY FUND Actual Budget Estimated Adopted 2001 -02 2002 -03 2002 -03 2003 -04 Revenues 822,385 819,521 861,414 1,998,998 Sale of Water - Baytown $ 4,641,698 $ 4,927,829 $ 4,642,691 $ 4,941,329 Sale of Water - Other 586,889 703,921 630,197 705,849 Interest Revenue 38,764 87,600 18,350 12,000 Mineral Royalties 313,625 320,000 475,000 475,000 Total Revenues 5,580,976 6,039,350 5,766,238 6,134,178 Expenditures Personnel Services Supplies Maintenance Services Total Capital Outlay Debt Service: Principal Interest Transfers Out - Capital Improvement Contingency 781,202 822,385 819,521 861,414 1,998,998 2,258,700 2,129,900 2,258,200 187,189 142,300 133,200 140,000 439,887 453,288 444,553 462,969 3,407,276 3,676,673 3,527,174 3,722,583 43,021 30,000 29,269 234,000 1,250,000 1,015,000 1,015,000 565,000 813,938 818,193 818,193 754,950 313,625 320,000 475,000 475,000 - 40,000 - 40,000 Total Expenditures 5,827,860 5,899,866 5,864,636 5,791,533 Excess (Deficit) Revenues Over Expenditures Working Capital - Beginning Working Capital - Ending No. of Working Capital Days (246,884) 139,484 (98,398) 342,645 1,643,064 1,396,180 1,396,180 1,297,782 $ 1,396,180 $ 1,535,664 $ 1,297,782 $ 1,640,427 87 95 81 103 255 BAYTOWN AREA WATER AUTHORITY FUND 510 OPERATING RESULTS Actual Budget Estimated Adopted 2001 -02 2002 -03 2002 -03 2003 -04 Operating Revenues Sale of Water - Baytown $ 4,641,698 $ 4,927,829 $ 4,642,691 $ 4,941,329 Sale of Water - Other 586,889 703,921 630,197 705,849 Total Revenues 5,228,587 5,631,750 5,272,888 5,647,178 Operating Expenses Personnel Services 781,202 822,385 819,521 861,414 Raw Water Purchases 1585,340 1,679,600 1,615,435 1,725,393 Supplies 413,658 579,100 514,465 532,807 Maintenance 187,189 142,300 133,200 140,000 Services 439,887 493,288 444,553 502,969 Depreciation 351,650 350,000 344,400 512,000 Total Expenditures 3,758,926 4,066,673 3,871,574 4,274,583 Operating Income 1,469,661 1,565,077 1,401,314 1,372595 Non - Operating Interest Revenue and Other 352,389 407,600 493,350 487,000 Interest Expenses and Other (813,938) (818,193) (818,193) (754,950) Transfers Out - Capital Improvement (313,625) (320,000) (475,000) (475,000) Total Non - Operating Expenses (775,174) (730,593) (799,843) (742,950) Net Income $ 694,487 $ 834,484 $ 601,471 $ 629,645 Reconciliation of Net Income (Loss) to Revenues Over (Under) Expenses: Net Income $ 694,487 $ 834,484 $ 601,471 $ 629,645 Principal Debt Retirement (1,250,000) (1,015,000) (1,015,000) (565,000) Capital Outlay (43,021) (30,000) (29,269) (234,000) Depreciation 351,650 350,000 344,400 512,000 Revenues Over (Under) Expenditures $ (246,884) $ 139,484 $ (98,398 ) $ 342,645 256 BAWA - CAPITAL IMPROVEMENT PROGRAM FUND BUDGET SUMMARY BY FUND Actual Budget Estimated Adopted 2001 -02 2002 -03 2002 -03 2003 -04 Revenues Transfer Royalties From BAWA $ 313,625 $ 320,000 $ 475,000 $ 475,000 Total Revenues 313,625 320,000 475,000 475,000 Expenditures Design Water Supply Line - City of Baytown Total Operating 700,000 Total Expenditures - - - 700,000 Excess (Deficit) Revenues Over Expenditures 313,625 320,000 475,000 (225,000) Retained Earnings - Beginning 815,492 1,129,117 1,129,117 1,604,117 Retained Earnings - Ending $ 1,129,117 $ 1,449,117 $ 1,604,117 $ 1,379,117 257 2 "I CITY OF BAYTOWN PROGRAM SUMMARY 3070 BAYTOWN AREA WATER AUTHORITY Program Description Operate and maintain a 26 MGD design capacity surface water treatment facility with a projected flow of 12.21 MGD in fiscal year 2003 -04 and a certified bacteriological laboratory, which currently serves 8 customers with the City of Baytown using 88% of production. Following and complying with the TCEQ Rules and Regulations for Public Water Supplies adopted 1992, National Primary Drinking Water Regulations, Safe Drinking Water Act, Surface Water Treatment Rule, and the Criteria for Certified Bacteriological Laboratories. Providing BAWA's customers with high quality, safe drinking water and consistent water pressure for fire protection. Major Goals • Maintain water quality necessary to be classified as "Meeting Optimum Corrosion Control" by TCEQ. • Maintain "Superior Public Water System" status. • Maintain Optimization Standards as classified by TCEQ's Texas Optimization Program. • Operate the bacteriological laboratory in a manner that exceeds the requirements as set fourth by Texas Department of Health. • Develop and maintain a staff of highly trained water professionals to better serve customers. Major Objectives • Produce 12.21 MGD of water. • Maintain finished water turbidity consistently less than 0.1 NTU. • Provide QA/QC and mathematical training for personnel Performance Measures 1. Actual Budget Estimated Projected Workload Measures 2001 -02 2002 -03 2002 -03 2003 -04 1. Customer Connections 7 8 8 8 2. Bacteriological Samples received 1,346 1,375 1,650 .1,650 3. Average MGD of water produced 11.32 12.21 11.5 12.21 4. Customer Service calls 8 10 12 10 Performance Measures 1. Days without interruption of service 365 365 365 366 2. Days finished water <0.1 NTU 365 365 365 366 3. Bacteriological samples analyzed 1625 1,375 1,650 1,650 4. Customer Service Calls Investigated 8 10 12 10 5. Days above 12.21 MOD 88 150 100 100 259 CITY OF BAYTOWN SERVICE LEVEL BUDGET 3070 BAYTOWN AREA WATER AUTHORITY Actual Budget Estimated Adopted Acct# Acct Description 2001 -02 2002 -03 2002 -03 2003 -04 7100 Personnel Services 71031 Contract Personnel Services $ 781,202 $ 822,385 $ 819,521 $ 861,414 Total Personnel Services 781,202 822,385 819,521 861,414 7200 Supplies 72001 Office 2,242 2,000 2,000 2,000 72002 Postage 322 400 400 400 72007 Wearing Apparel 3,293 4,700 4,700 4,700 72016 Motor Vehicle 2,475 4,500 4,000 4,000 72021 Minor Tools 1,496 1,800 1,800 1,800 72026 Cleaning & Janitorial 2,007 2,000 2,000 2,000 72031 Chemical 377,516 493,000 465,000 493,000 72032 Medical 274 600 600 600 72041 Educational 503 1,300 1,300 1,300 72051 Untreated Water 1,585,340 1,725,400 1,625,100 1,725,400 72055 Laboratory Supplies 23,530 23,000 23,000 23,000 Total Supplies 1,998,998 2,258,700 2,129,900 2,258,200 7300 Maintenance 73011 Buildings 2,413 3,000 3,000 3,000 73021 Filtration Plants 43,333 15,000 3,000 15,000 73022 Sanitary Sewers 1,717 600 1,600 - 73025 Streets Sidewalks & Curbs 376 700 100 500 73027 Heating & Cooling System 6,432 6,500 12,000 6,000 73028 Electrical Maintenance 27,717 50,000 50,000 50,000 73041 Furniture & Fixtures 1,035 1,000 1,000 1,000 73042 Machinery & Equipment 93,117 60,000 60,000 60,000 73043 Motor Vehicles 10,869 5,000 2,500 4,000 73045 Radio & Testing Equipment 180 500 - 500 Total Maintenance 187,189 142,300 133,200 140,000 7400 Services 74001 Communication 7,661 6,550 6,550 6,550 74002 Electric Service 358,602 363,481 363,481 363,481 74011 Hire Of Equipment 6,479 8,000 4,000 5,000 74021 Special Services 12,709 17,850 12,850 28,850 74022 Audits 8,060 10,800 10,800 10,800 74036 Advertising 373 500 500 500 74041 Travel & Reimbursables 3,624 4,000 4,000 4,000 74042 Education & Training 8,961 11,600 11,600 11,600 74051 Rents 5,555 5,640 6,000 6,000 74071 Association Dues 832 800 800 800 74210 General Liability Insurance 4,188 3,686 3,686 4,242 74220 Errors & Omissions 6,052 5,325 5,325 6,300 74240 Auto Liability 615 801 825 696 74271 Mobile Equipment 285 - 284 298 260 CITY OF BAYTOWN SERVICE LEVEL BUDGET 3070 BAYTOWN AREA WATER AUTHORITY Actual Budget Estimated Adopted Acct# Acct Description 2001 -02 2002 -03 2002 -03 2003 -04 74272 Real & Personal Property $ 11,653 $ 10,255 $ 13,852 $ 13,852 74280 Bonds 4,238 4,000 - - Total Services 439,887 453,288 444,553 462,969 Total Operating 3,407,276 3,676,673 3,527,174 3,722,583 8000 Capital Outlay 84042 Machinery & Equipment - 19,000 18,478 234,000 84043 Motor Vehicles 43,021 11,000 10,791 - Total Capital Outlay 43,021 30,000 29,269 234,000 9000 Other Financing Uses 91511 To BAWA Debt Service 2,063,938 1,833,193 1,833,193 1,319,950 91518 To BAWA Capital Improv 313,625 320,000 475,000 475,000 Total Other Financing Uses 2,377563 2,153,193 2,308,193 1,794,950 9900 Contingencies 99001 Contingencies 40,000 40,000 Total Contingencies 40,000 40,000 TOTAL DEPARTMENT $ 5,827,860 $ 5,899,866 $ 5,864,636 $ 5,791,533 261 CITY OF BAYTOWN BAYTOWN AREA WATER AUTHORITY REVENUE BONDS LONG TERM DEBT AMORTIZATION SCHEDULES Amount Requirements Amount Revenue Amount of Outstanding Fiscal Year 2003 -04 Outstanding Bonds Issue October, 2003 Principal Interest Total Sept,2004 Series, 1997 $ 1,350,000 $ 1,150,000 $ 205,000 $ 52,256 $ 257,256 $ 945,000 Series, 1999 9,095,000 9,095,000 210,000 506,145 716,145 8,885,000 Series, 2002 3,800,000 3,800,000 150,000 196,549 346,549 3,650,000 $ 14,045,000 $ 565,000 $ 754,950 $ 1,319,950 $ 13,480,000 Combined BAWA Debt, All Series Debt Requirements to Maturitv Fiscal Principal Total Total Year 5/01 Interest Requirement 2004 $ 565,000 $ 754,950 $ 1,319,950 2005 595,000 723,031 1,318,031 2006 630,000 689,189 1,319,189 2007 660,000 653,199 1,313,199 2008 700,000 615,429 1,315,429 2009 740,000 574,994 1,314,994 2010 780,000 533,194 1,313,194 2011 815,000 493,219 1,308,219 2012 860,000 451,141 1,311,141 2013 905,000 407,819 1,312,819 2014 950,000 361,679 1,311,679 2015 995,000 312,289 1,307,289 2016 1,050,000 259,931 1,309,931 2017 1,100,000 204,291 1,304,291 2018 1,160,000 145,991 1,305,991 2019 1,220,000 83,351 1,303,351 2020 320,000 16,480 336,480 $ 14,045,000 $ 7,280,176 $ 21,325,176 262 Combined BAWA Debt, All Series Dlate t Debt Requirement to Maturity 1.400 EPfincipal 1.200 S ; I.aoo o.Soo e 0.600 0.400 0200 . 0.000 2003 2004 2005 2006 2007 2008 2009 2010 2011 2012 2013 2014 2015 2016 2017 2018 2019 2020 Fiscal Year 262 CITY OF BAYTOWN BAYTOWN AREA WATER AUTHORITY REVENUE BONDS DETAIL DEBT AMORTIZATION SCHEDULES Fiscal Interest Principal Interest Interest Annual Principal Total Year Rate Due 5101 Due 5/01 Due 11101 Requirement Outstanding Outstanding Revenue Bond, Series 1997 Date of issue - December 4, 1997 215,000 21,644 Term -10 Year 2000 $ - $ 33,503 $ 33,503 $ 67,006 $ 1,350,000 $ 1,715,523 2001 - 33,503 33,503 67,006 1,350,000 1,648,516 2002 - 33,503 33,503 67,006 1,350,000 1,581,510 2003 7.375% 200.000 33.503 33.503 267.006 1.150.000 1314.504 2005 4.450% 215,000 21,644 21,644 258,288 730,000 798,960 2006 4.550% 230,000 16,860 16,860 263,720 500,000 535,240 2007 4.600% 245,000 11,628 11,628 268,255 255,000 266,985 2008 4.700% 255,000 5,993 5,993 266,985 - - 2009 5.700% $ 1,350,000 $ 216,264 $ 216,264 $ 1,782,529 7,365,000 9,719,998 Revenue Bond, Series 1999 Date of Issue - November 1,1999 585,000 Term - 20 Years 196,098 977,195 6,780,000 8,742,803 2011 5.100% 610,000 $ 16,019,675 2000 5.565% $ - $ 253,073 $ - $ 253,073 $ 9,095,000 15,766,603 2001 5.565% - 253,073 253,073 506,145 9,095,000 15,260,458 2002 5.565% - 253,073 253,073 506,145 9,095,000 14,754,313 2003 5.565% - 253.073 253.073 506.145 9,095.000 14.248.168 2005 7.000% 225,000 245,723 245,723 716,445 8,660,000 12,815,578 2006 7.000% 235,000 237,848 237,848 710,695 8,425,000 12,104,883 2007 7.000% 245,000 229,623 229,623 704,245 8,180,000 11,400,638 2008 7.000% 265,000 221,048 221,048 707,095 7,915,000 10,693,543 2009 5.700% 550,000 211,773 211,773 973,545 7,365,000 9,719,998 2010 5.000% 585,000 196,098 196,098 977,195 6,780,000 8,742,803 2011 5.100% 610,000 181,473 181,473 972,945 6,170,000 7,769,858 2012 5.150% 645,000 165,918 165,918 976,835 5,525,000 6,793,023 2013 5.200% 675,000 149,309 149,309 973,618 4,850,000 5,819,405 2014 5.300% 710,000 131,759 131,759 973,518 4,140,000 4,845,888 2015 5.350% 745,000 112,944 112,944 970,888 3,395,000 3,875,000 2016 5.400% 785,000 93,015 93,015 971,030 2,610,000 2,903,970 2017 5.400% 825,000 71,820 71,820 968,640 1,785,000 1,935,330 2018 5.500% 870,000 49,545 49,545 969,090 915,000 966,240 2019 5.600% 915,000 25,620 25,620 966,240 - - $ 9,095,000 $ 3,588,874 $ 3,335,801 $ 16,019,675 P1.1%] CITY OF BAYTOWN BAYTOWN AREA WATER AUTHORITY REVENUE BONDS DETAIL DEBT AMORTIZATION SCHEDULES Fiscal Interest Principal Interest Interest Annual Principal Total Year Rate Due 5/01 Due 5101 Due 11/01 Requirement Outstanding Outstanding Fevenue Bond, Series 2002 Date of Issue - January 10, 2002 Term - 19 Years $ 6,040,949 2002 $ - $ 81,895 $ - $ 81,895 $ 3,800,000 5,959,054 2003 - 98,274 98,274 196,549 3,800,000 5,762,505 2004 5.500% 150,000 98,274 98,274 346,549 3,650,000 5,415,956 2006 5.500% 165,000 89,887 89,887 344,774 3,330,000 4,727,884 2007 5.500% 170,000 85,349 85,349 340,699 3,160,000 4,387,185 2008 5.500% 180,000 80,674 80,674 341,349 2,980,000 4,045,836 2009 5.500% 190,000 75,724 75,724 341,449 2,790,000 3,704,388 2010 5.500% 195,000 70,499 70,499 335,999 2,595,000 3,368,389 2011 5.350% 205,000 65,137 65,137 335,274 2,390,000 3,033,115 2012 4.700% 215,000 59,653 59,653 334,306 2,175,000 2,698,809 2013 4.800% 230,000 54,601 54,601 339,201 1,945,000 2,359,608 2014 4.900% 240,000 49,081 49,081 338,161 1,705,000 2,021,446 2015 5.000% 250,000 43,201 43,201 336,401 1,455,000 1,685,045 2016 5.000% 265,000 36,951 36,951 338,901 1,190,000 1,346,144 2017 5.000% 275,000 30,326 30,326 335,651 915,000 1,010,493 2018 5.100'% 290,000 23,451 23,451 336,901 625,000 673,591 2019 5.125% 305,000 16,056 16,056 337,111 320,000 336,480 2020 5.150% 320,000 8,240 8,240 336,480 - - $ 3,800,000 $ 1,161,422 $ 1,079,527 $ 6,040,949 IT-S, ORDINANCE NO. 9628 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF BAYTOWN, TEXAS, APPROVING THE BUDGET FOR THE BAYTOWN AREA WATER AUTHORITY (BAWA) FOR THE FISCAL YEAR BEGINNING OCTOBER 1, 2003, AND ENDING SEPTEMBER 30, 2004; AND PROVIDING FOR THE EFFECTIVE DATE THEREOF. *** �.* s�**** �: s�** r*********►***** s* s* s* s** s** tss* *s *s *ss *w *r� *� *� * * * *s * *s * *sr►s* WHEREAS, the Board of Directors of the Baytown Area Water Authority (BAWA) have adopted a budget for BAWA for the fiscal year beginning October 1, 2003, and ending September 30, 2004; and WHEREAS, the General Manager of BAWA has submitted said budget to the City Council of the City of Baytown for approval; and WHEREAS, after full and final consideration, it is the opinion ofthe City Council of the City of Baytown that the budget should be approved; NOW THEREFORE BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF BAYTOWN, TEXAS: Section 1: That the City Council of the City of Baytown, Texas, hereby approves the budget of the Baytown Area Water Authority (BAWA) for the fiscal year beginning October 1, 2003, and ending September 30, 2004, in the amount of FIVE MILLION SEVEN HUNDRED NINETY - ONE THOUSAND FIVE HUNDRED THIRTY -THREE AND NO 1100 DOLLARS ($5,791,533.00). A copy of the above- referenced budget for BAWA is attached hereto, marked Exhibit "A," and made a part hereof for all intents and purposes. Section 2: This ordinance shall take effect immediately from and after its passage by the City Council of the City of Baytown. INTRODUCED, READ and PASSED by the affirmative vote of the City Council of the City of Baytown this the 250' day of September, 2003. PETE C. ALFARO, 94ayor ATTEST: SIVIITH, City APPROVED AS TO FORM: QO i t 11' ' � A. • � 265 266 COMPONENT UNITS CRIME CONTROL AND PREVENTION DISTRICT The Crime Control and Prevention District, "CCPD ", is a fund established by a five year 1/x cent sales tax approved by voters in 1998 for crime control and prevention efforts. BAYTOWN 267 N 00 O MAJOR BUDGET ISSUES Fiscal Year 2003 -04 CRIME CONTROL AND PREVENTION DISTRICT (CCPD) The Crime Control Prevention District (CCPD) sales tax was a five -year 1/2 -cent sales tax approved by the voters in 1998 for specific purposes. The renewal election held on February 2, 2002 dissolved the district. Most of the goals established for the CCPD have been accomplished with the exception of the construction of a police academy and renovation of the police facility. (Table l) Funds have been appropriated for these projects. CCPD legislation provided that, in the event that a renewal election failed and outstanding liabilities existed, the tax could be continued for one calendar year after the calendar year in which the sales tax renewal election was held, to retire the debt. The City Council approved Resolution #020314 -1 establishing 12/31/2003 as the date for retiring long -term CCPD liabilities. The last sales tax payment will be received in February 2004 for the December 2003 sales activity. The projected sales tax for 2003 -04 is $1,467,000. Interest earnings are projected at $37,000. A debt payment of $751,183 is scheduled for 2003 -04 for bonds issued for the radio system and jail project. (Table 2) It is anticipated that estimated sales tax collections for this period will be sufficient to defease outstanding CCPD debt originally scheduled to [nature in 2008. Sales taxes are required to begin and end at the start or beginning of fiscal quarters therefore the tax must continue through the end of 12/31/2003 based on projected revenues. In the event that there are funds remaining after all debt has been paid, remaining funds can be used to offset transitional costs. Table 2: CCPD Outstanding Debt Fiscal Year Project Interest Total Budget $605,000 Project Description Remaining Project Status Court & Jail $86,361 Outstanding Purchase Orders Police Academy 1,332,977 New architect selected & land purchased Police Bldg. Renovations 500,000 Pending completion of Academy Total $1,919,338 2008 Other Capital Funds: 16,560 736,560 Retainage $236,243 Unreleased funds for court & jail Appropriated interest 161,268 Interest appropriated for the project Unappropriated interest 187,773 Accumulated interest earnings Total $585,284 CCPD legislation provided that, in the event that a renewal election failed and outstanding liabilities existed, the tax could be continued for one calendar year after the calendar year in which the sales tax renewal election was held, to retire the debt. The City Council approved Resolution #020314 -1 establishing 12/31/2003 as the date for retiring long -term CCPD liabilities. The last sales tax payment will be received in February 2004 for the December 2003 sales activity. The projected sales tax for 2003 -04 is $1,467,000. Interest earnings are projected at $37,000. A debt payment of $751,183 is scheduled for 2003 -04 for bonds issued for the radio system and jail project. (Table 2) It is anticipated that estimated sales tax collections for this period will be sufficient to defease outstanding CCPD debt originally scheduled to [nature in 2008. Sales taxes are required to begin and end at the start or beginning of fiscal quarters therefore the tax must continue through the end of 12/31/2003 based on projected revenues. In the event that there are funds remaining after all debt has been paid, remaining funds can be used to offset transitional costs. Table 2: CCPD Outstanding Debt Fiscal Year Principal Interest Total 2004 $605,000 $146,183 $751,183 2005 630,000 118,395 748,395 2006 660,000 89,370 749,370 2007 690,000 53,820 743,820 2008 720,000 16,560 736,560 $3,305,000 $424,328 $3,729,328 Funds designated in the original CCPD five -year plan provided resources needed to transition recurring operational expenses from the CCPD fund to the General Fund. The plan has been updated to include current financial information on available CCPD resources. The utilization of the transitional funding over a three -year period will minimize the impact on the General Fund and other City functions. An estimated fund balance of $661,629 will be available at the end of 2004 to assist with the final year of the plan after a $680,700 transfer is made in 2004. The General Fund will absorb 100:6 of the former CCPD costs during the 2006 budget year. The following assumption assumes no inflationary growth in expenditures: Table 3: CCPD Transition Plan Year 1 - 2003 Year 2 - 2004 Year 3 - 2005 General Fund 348,562 377,862 396,933 Transitional Fund 710,00 0 680,700 661,629 71,0, Total $1,058,562 $1,058,562 $1,058,562 269 CITY OF BAYTOWN CRIME CONTROL AND PREVENTION DISTRICT FOND 202 BUDGET SUMMARY BY FUND Actual Budget Estimated Adopted 2001 -02 2002.03 2002 -03 2002-03 Revenues CCPD Sales Tax $ 3,203,557 $ - $ - $ - Interest Income 75,522 - - Total Revenues 3,279,079 Operations Personnel Services 316,037 - - - Supplies 5,473 - - - Maintenance 69,477 - - - Services 731,217 - Total Operating 1,122,204 - - Capital Outlay Furniture & Fixtures 9,638 - - - Machinery & Equipment 87,152 - - - Radio & Testing Equipment 194,747 - - Total Capital 291,537 - - Transfer to GOIS 753,383 - - - Transfer to CCPD Construction Fund 420,000 Transfer to Police Transitional Fund 1,806,958 - - - Transitional Funding - - - - Total Expenditures 4,394,082 - - - Excess (Deficit) Revenues Over Expenditures (1,115,003) Worldng Capital - Beginning Worldng Capital - Ending 270 1,115,003 CITY OF BAYTOWN POLICE TRANSITIONAL FUND - FUND 204 BUDGET SUMMARY BY FUND Actual Budgeted Estimated Adopted 2001 -02 2002 -03 2002 -03 2003 -04 Revenues Transfer from CCPD $ 1,806,958 $ - $ $ Interest Income - 13,000 25,371 20,000 Total Revenues 1,806,958 13,000 25,371 20,000 Court & Jail Services, Police Capital 710,000 710,000 680,700 Total Expenditures 710,000 710,000 680,700 Excess (Deficit) Revenues Over Expenditures Working Capital - Beginning Working Capital - Ending 1,806,958 (697,000) (684,629) (660,700) 200,000 2,006,958 2,006,958 1,322,329 $ 2,006,958 $ 1,309,958 $ 1,322,329 $ 661,629 CITY OF BAYTOWN CCPD LONG -TERM LIABILITY FUND - FUND 205 BUDGET SUMMARY BY FUND Actual Budgeted Estimated Adopted 2001 -02 200243 2002 -03 2003 -04 Revenues CCPD Sales Tax $ 238,138 $ 3,474,000 $ 3,443,000 $ 1,467,000 Interest Income - 30,000 29,000 37,000 Total Revenues 238,138 3,504,000 3,472,000 1,504,000 Transfer to GOIS 752,845 752,845 751,183 Total Expenditures 752,845 752,845 751,183 Excess (Deficit) Revenues Over Expenditures 238,138 2,751,155 2,719,155 752,817 Working Capital - Beginning - 238,138 238,138 2,957,293 Working Capital - Ending $ 238,138 $ 2,989,293 $ 2,957,293 $ 3,710,110 Resolution 020314 -1 established a specific date of 12/31/03 for retiring long -term CCPD liabilities. 271 bNizl� r mh N N COMPONENT UNITS MUNICIPAL DEVELOPMENT DISTRICT On May 5, 2001, in the general election, the citizens of the City of Baytown voted to authorize the creation of the Baytown Municipal Development District and the imposition of a sales and use tax at the rate of one -half of one percent for the purpose of financing economic development projects that provide economic benefit and diversify the economic base of the community. 274 IaYTOWN MUNICIPAL DEVELOPMENT DISTRICT July 17, 2003 President and Members of the Municipal Development District Board The first two years of the Municipal Development District (MDD) have been productive. The Decker Drive project is progressing. This project was made possible by the MDD's success in securing funding to advance the project on the Texas Statewide Transportation Improvement Plan. Without MDD funding, the project would have been completed at a future undetermined date, and as dictated by state funding priorities. The project is critical to generating additional economic development and an increased tax base for the City. This is a win -win situation by getting the project completed much sooner with additional economic tax base generated. ECONOMIC DEVELOPMENT PROJECTS Funding for economic development projects will continue at the planned level of $300,000 for the 2004 budget. A significant function of this budget allocation is the development of new and expansion of existing businesses. Unallocated/unspent funds from prior budgets ($342,500), along with the proposed allocation of $139,000 in 2004 accrue in this account and may be utilized to meet the infrastructure needs of a new business or for business expansion. The allocation for the Baytown/West Chambers County Economic Development Foundation (EDF) has been divided into two categories. $50,000 is proposed for the basic economic development services contract with EDF. • The current special economic development projects contract with EDF is recommended to be amended and extended from July 2003 until September 30, 2004. Expenses for professional services in the amount of $36,000 related to the Tax Increment Reinvestment Zone (TIRZ) No.1 is again proposed to be contractually advanced by MDD to the TIRZ until the TIRZ generates sufficient tax increment to reimburse the MDD. Development of a Unified Land Development Code is also proposed. This will consolidate and re- codify all City codes, ordinances and acceptable standards for the development of real property within the City of Baytown and Extraterritorial Jurisdiction (ETJ) for ease of use. Presently the retrieval of this information requires information from several departments distributed at the Development Review Committee (DRC) meetings. This re- codification, by consultant, would cost approximately $75,000. 275 STREETS, DRAINAGE, SIDEWALKS and SIGNAL17ATION PROJECTS Improvements to the signalization of major transportation corridors of the city are another component of MDD's economic development initiatives. The bid for the Garth Road signal synchronization project was awarded by the City Council on July 10, 2003. When completed, the synchronization of the Garth Road signals is designed to assist in improving traffic flow in this fast developing area of town. The MDD Project Plan includes traffic synchronization projects along N. Main and N. Alexander. Based upon our grant request, the Hams - Galveston Area Council (H -GAC) has included these two projects in their Transportation Improvement Plan for funding in 2005. If received, H -GAC will provide eighty percent funding for the synchronization of the two thoroughfares. Chances for grant allocation from H -GAC are significantly improved if design is complete when funding becomes available. Therefore, it is proposed that this funding be utilized for design of both thoroughfares to position them for H -GAC grant funding. The $400,000 balance in the current MDD budget was intended for design and construction for one of the aforementioned thoroughfares. The schedule for the construction of the two projects has been shifted to year four. If grant funding is received, these funds could be reallocated during the 2005 budget process. UTILITY PROJECTS The Northeast Wastewater Treatment Plant project design is scheduled for fiscal year 2004. The completion of this project is critical to the future economic development of Baytown as current plant capacities are not able to sustain current growth. Some new sewer connection requests have been denied due to limited sewer capacity. The plant is scheduled to be in full operation by 2008 if design is started now. The financing plan for the plant was reviewed during the 2003 budget process. The 2004 budget includes the first year's principal and interest payment for the issuance of bonds for sixty percent (60 %) of the cost of desigp of the plant. The City of Baytown Water and Sewer Fund will provide forty percent (40 0/9) of the cost for the design. The Project Plan also reschedules construction in 2005 as opposed to the current schedule in 2006. A low interest loan application for funding of the design and construction of the Northeast Wastewater Treatment Plant project was submitted to the Texas Water Development Board (TWDB). The TWDB provides low interest funding to eligible projects. Plans for annexing the North Main area have been deferred due to sewer capacity issues. Funding for the design and construction of water and sewer extensions to the North Main area have been rescheduled to years 6 and 7. A water and sewer capital recovery fee (CRF) impact study currently in progress by the City will address the utility infrastructure needs in this area as well. The study should be completed before development of the 2005 budget. Fees charged to developers under the CRF could possibly offset some of the costs of improvements. `U-1 PARKS PROJECTS The parks projects are continuing to progress. The proposed budget includes acceleration of funding for the Gray Sports Complex Project to allow construction to begin in 2004. Design on this project is nearing completion. Design is also progressing on the Baytown Nature Center Entryway Project and construction is anticipated in 2004. All of the MDD related work on the Roseland Park Bulkhead Renovation and Trail Construction project is complete. Hams County is proceeding with final design for the East Harris County Soccer Complex. Funding is included in the proposed budget for either design of a water line or installation of a water well in- lieu -of the water line. The current design and constriction estimate for the water line is $1 million. While a water line may be required if future complex expansions occur, a water well will adequately service the needs for Phase I of the complex, which is all that has been funded by Hams County. Acquisition of the East Little League land has been delayed due to a considerable variance between the land appraisal values. We will continue in our attempts to resolve this matter within legal and fiscal parameters. Due to funding limitations and the accelerated schedule on other parks projects, the Arboretum has been rescheduled to year 5 in the Project Plan. REVENUES The MDD has an ambitious schedule of projects. The estimated revenue from sales tax collections ($2,961,471) in the current year is less than the adopted budget ($3,104,000). No increase in revenues is included in the proposed budget. The 90 -day reserve included in the proposed budget will allow the Board the flexibility to take advantage of economic development opportunities that may arise through the appropriation of funding for economic development and utility expansion projects. The budget, as proposed, provides implementation for year three with changes noted earlier. I look forward to reviewing this document with you in detail. Sinc ly, Gary Jacks n General anager 277 MUNICIPAL DEVELOPMENT DISTRICT MAJOR BUDGET ISSUES Fiscal Year 2003 -04 On May 5, 2001, in the general election, the citizens of the City of Baytown voted to authorize the creation of the Baytown Municipal Development District (MDD) and the imposition of a sales and use tax at the rate of one -half of one percent for the purpose of financing economic development projects that provide economic benefit and diversify the economic base of the community. The board is composed of the Mayor, six council members and four at -large resident members. REVENUES - Sales tax is projected at $2,961,000 for fiscal year 2003 -04. Sales taxes were projected Flat based on last year's collections. Interest earnings are projected at $27,364 based on current year interest rates. EXPENDITURES - Phase one projects, which are planned for the first five years, include the areas of economic development; streets, drainage, sidewalks and signalization; utilities; and parks. Project administration costs of $150,000 have been included for administrative support of the MDD. Construction labor and related costs are charged directly to the project. The budget also includes $150,000 for contingency funding. PROJECTS Economic Development A significant function of this budget allocation is the development of new and expansion of existing businesses. Unallocated/unspent funds from prior budgets, along with the proposed allocation of $139,000 in 2004 accrue in this account and may be utilized to meet the infrastructure needs of a new business or for business expansion. These projects are critically important in tight of the State Implementation Plan's potential impact on the petrochemical industry and underscore our need to diversify our economic foundation. $139,000 Economic Development Foundation — Basic Service The support of the basic economic development services contract with the Baytown Area/ West Chambers County Economic Development Foundation is increased from $25,000 to replace the funding from the City of Baytown General Fund. $50,000 Tax Increment Reinvestment Zone Advance Expenses for professional services related to the Tax Increment Reinvestment Zone (TIRZ) No.1 is again proposed to be contractually advanced by MDD to the TIRZ until the TIRZ generates sufficient tax increment to reimburse the MDD. $36,000 Unified Land Development Code Development of a Unified Land Development Code will consolidate and re- codify all City codes, ordinances and acceptable standards for the development of real property within the City of Baytown and Extraterritorial Jurisdiction (ETJ) for ease of use. Presently the retrieval of this information requires information from several departments distributed at the Development Review Committee (DRC) meetings. $75,000 Land Acquisition for New Thoroughfares As part of the street, sidewalks and drainage subcommittee deliberations on proposed bond projects, the committee discussed the need to purchase right - of-way (ROW) for roadway development or expansion. The 2020 Comprehensive Plan contains an adopted thoroughfare map that identifies areas of need. In that regard, the subcommittee used a base figure from recent land purchases and determined the length requirements of several road projects in areas experiencing rapid growth. $50,000 Economic Development Cost Share with Developers The City will have the ability to upsize lines installed by developers to meet additional future water and sewer needs for undeveloped areas serviced by the same lines. $100,000 278 North Wastewater Treatment Plant The confirmed growth and development within the City is necessitating the need to begin design and construction for the Northeast Wastewater Treatment facility. The project is estimated at $18,000,000 with 60% ($10,800,000) of the funding from the MDD. The remaining 40% ($7,200,000) will be funded from the water and sewer fund. The 2004 MDD budget includes funding for the design of the plant ($1,200,000). The 2004 budget includes the first years principal and interest payment on 20-year financing. The project will be financed based on cash flow projections of the MDD. The design is expected to take between 12 to 18 months to complete. Actual construction time is expected to take 24 months. The plant is scheduled to be fully operational by fiscal year 2008. $96,000 Goose Creek Stream, Phase IV The fourth phase of the Goose Creek Stream Trail System is planned to begin at Texas Avenue at the Goose Creek Bridge and end at the sidewalk at the intersection of Garth Road and Shilling Street. This proposal will upgrade the width (from 8' to 10') where the existing trail goes through Goose Creek Park. The new trail will then cross under the Decker and Park Street bridges; go behind the Park Service Center and continue down the Shilling Street ROW to Garth Road. An additional spur is planned to cross Decker at its intersection with Garth Road to provide a linkage to the Central Little League/Graywood Area Neighborhood Park on Garth Road. Eighty percent (80%) of the project ($1,089,535) has been approved for funding with a federal Congestion Mitigation Air Quality (CMAQ) grant. The City of Baytown's match is 20% or $275,000. The CMAQ project funds will be available in 2002. This is contribution 3 of 3. A total of $200,000 was appropriated in 2002 and 2003. The total MDD project funding is $350,000. $150,000 Gray Sports Complex Renovations: Girls and Adult Softball Complex The City of Baytown 20 -acre tract of land behind the Sports Complex is master planned for four additional fields directly behind the 4 -plex located on the south end of the Sports Complex. Construction of a large restroom/concession pavilion between the field areas is planned. Other renovations will include grading and drainage work, additional lighting, renovation of old asphalt trails, new picnic facilities, renovation of the entire electrical system, spectator area coverings/netting and renovation of dugouts. Renovations at the Sports Complex also include the renovation of the Wayne Gray Community Center located at the Sports Complex. The improvements include replacement of the roof and renovation of the restrooms to comply with ADA standards. The additional adult fields will allow utilization of all seven fields at the Gray Sports Complex for the Girls Fast Pitch Softball Association and have four additional fields for tournaments. The proposed upgrade of the facilities at the Gray Sports Complex and the construction of new facilities for adults are critical to meeting the growing need for up-to -date facilities for softball programs. It is also essential to ensuring our future success in attracting major girls softball and adult softball tournaments to Baytown. This is contribution 3 of 3. A total of $1,090,000 was appropriated in 2002 and 2003. The total MDD project funding is $2,190,000. $1,100,000 East Harris County Soccer Sports Comnlex Water Harris County and the East Harris County Soccer Association are planning a large soccer complex (150 acres) to be built near North Main and FM1942. The City has been asked to participate in Phase I by providing water service to the site. The county already owns the land and is proceeding with final design for Phase I consisting of eight fields, parks and trails. Funding is included in the proposed MDD budget for either design of a water line or installation of a water well in-lieu-of the water line. The current design and construction estimate for the water line is $1 million. While a water line may be required if future complex expansions occur, a water well will adequately service the needs for Phase I of the complex, which is all that has been funded by Harris County. Total proposed Phase I County investment is $2.5 million. $100,000 Matching Funds for Thoroughfare Improvement (Decker Drivel The MDD financed $2,500,000 from the Texas State Infrastructure Bank (SIB) for the Decker Drive project. The funds were used to advance the project scheduled by the state. The SIB provides low interest loans to qualifying projects. Eligible projects must be on the state highway system and be included in the Statewide Transportation Improvement Plan. Payment 2 of 8 is included in the 2004 budget. $377,478 Project Administration & Overhead $150,000 Contingency $150,000 Total MDD 2(103 -2004 Budget P49 I Beginning working capital Revenues Sales Taxes Interest on Investments Contribution - Baker Road MUNICIPAL DEVELOPMENT DISTRICT (MDD) PROGRAM FUND 215 BUDGET SUMMARY Actual Continuing Budget 2003 2003 Continuing Estimated Adopted 2001.02 2001 -02 2002.03 Transfer Revisions 2002.03 2002 -03 2003 -04 $1,985,044 $ (390,262) $ - $ - $1,985,044 $1,985,044 $ 353,585 2,724,474 3,104,000 - (142,529) 2,961,471 2,961,471 2,961,000 15,264 13,000 - 24,354 37,354 37,354 27,364 25,000 - - - - - - Total MDD Revenues 2,764,738 3,117,000 (118,175) 2,998,825 2,998,825 2,988,364 Expenditures Economic Development Projects Unified Land Development Code Tax Increment Reinvestment Zone advances Economic Development Foundation - Basic Econ. Dev. Services Economic Development Foundation - Special Econ. Dev. Projects Development of New and Expansion of Existing Businesses and Industry Subtotal Streets, Drainage, Sidewalks & Signalization Projects Street Signalization Synchronization Land Acquisition for New Thoroughfares Sidewalk Projects Subtotal Utility Projects Economic Dev. Cost Share with Developers to Upsize New Utilities North Main Water and Sewer Extension NE Wastewater Treatment Plant Debt Svc. ($1.2M) Subtotal Parks Projects Goose Creek Stream, Phase IV (80% Match CMAC $1,089,535) Gray Center Renovations: Girls and Adult Softball Complex Roseland Park Bulkhead Renovations and Trail construction Nature Center Entryway, and Misc. Improvements East Little League Land Acquisition East Hams County Soccer Sports Complex Water Roseland Park Sprayground Subtotal Other Project Administration and Overhead Contingency State Infrastructure Bank Loan Repayment Decker Dr. Subtotal Total MDD Expenditures Ending working capital - - - - - - - 75,000 22,561 34,939 - - - 34,939 36,000 36,000 25,000 - 25,000 25,000 25,000 50,000 1,826 148,174 - - - 148,174 50,000 - 67,500 275,000 342,500 - 139,000 49,387 250,613 300,000 550,613 111,000 300,000 3,275 346,725 500,000 - - 846,725 447,812 - 125,000 100,000 - - 225,000 50,000 50,000 62,758 37,242 50,000 - 87,242 - - 66,033 508,967 650,000 - 1,158,967 497,812 50,000 200,000 200,000 (37,000) 363,000 100.000 - 300,000 - (300,000) - 96,000 200,000 500,000 (37,000) (300,000) 363,000 - 196,000 8,000 42,000 150,000 - - 192,000 9,799 150,000 34,123 575,877 480,000 - - 1,055,877 258,123 1,100,000 123,347 121,653 - - - 121,653 121,653 - 35,761 414,239 215,000 - 629,239 150,260 150,000 125,000 275,000 150,000 - 70,000 (70,000) - - 100,000 75,543 24,457 (18,000) 6,457 6,457 - 276.774 845,55i V 2,280,226 696.292 77W 137,500 - 150,000 150,000 150,000 150,000 17,500 150,000 (167,500) - - 150,000 $ 1,985,044 $ (390,262) $ 4,260 $ - $ . $ 353,585 $3,401,287 $ 768,471 SUPPLEMENTAL INFORMATION INCLUDED FOR PLANNING PURPOSES 281 MUNICIPAL DEVELOPMENT DISTRICT PROJECTS SUMMARY FY 2002 - 06 CAPITAL IMPROVEMENTS PROGRAM (CEP) BUDGET 2002 2003 2005 2006 Total Project Description Year 1 Year 2 Year 4 Year 5 Phase I Economic Development Projects 1 Development of New and Expansion of Existing Business and It $ 300,000 $ 300,000 $ 300,000 $ 300,000 $ 300,000 $ 1,500,000 Streets, Drainage, Sidewalks & Signalization Projects 1 Street Signalization Synchronization 2 Land Acquisition for New Thoroughfares 3 Sidewalk Projects (incl. Rollingbrook and other areas of need) 4 Decker Dr. Loan Repayment Subtotal Utility Projects 350,000 500,000 - 500,000 - 1,350,000 125,000 100,000 50,000 100,000 100,000 475,000 100,000 50,000 - 50,000 - 200,000 250,000 127,478 377,478 377,478 377,478 1,509,912 825,000 777,478 427,478 1,027,478 477,478 3,534,912 I Economic Dev. Cost Share with Developers to Upsize New Util 200,000 163,000 100,000 200,000 200,000 863,000 3 Northeast Wastewater Treatment Plant (60% MDD, 40% W &S) - - 1,200,000 9,600,000 - 10,800,000 Subtotal 200,000 163,000 1,300,000 9,800,000 200,000 11,663,000 Parks Projects 1 Goose Creek Stream, Phase IV (80% Match CMAC $1,089,535; 2 Gray Center Renovations: Girls and Adult Softball Complex 3 Roseland Park Bulkhead Renovations and Trail Construction 4 Nature Center Entryway and Misc. Improvements 5 East Little League Land Acquisition 6 East Harris County Soccer Sports Complex Water 7 Roseland Park Sprayground 8 Wetlands Center Improvements (add AC/Heating and Office Sp 9 Baytown Little League Improvements # Arboretum and Park Subtotal Project Administration and Overhead Contingency 2004 MDD Budget Phase I 50,000 150,000 150,000 737,500 350,000 610,000 480,000 1,100,000 $ 3,137,500 $ 2,272,478 $ 3,677,478 2,190,000 245,000 - - 245,000 450,000 215,000 690,000 120,000 1,475,000 150,000 125,000 - - - 275,000 70,000 (70,000) 100,000 900,000 - 1,000,000 100,000 (18,000) - - - 82,000 - 105,000 - 105,000 115,000 - 115,000 - - - - 360,000 360,000 1,675,000 882,000 1,350,000 1,810,000 480,000 6,197,000 137,500 150,000 150,000 150,000 150,000 737,500 - - 150,000 150,000 150,000 450,000 $ 3,137,500 $ 2,272,478 $ 3,677,478 $13,237,478 $ 1,757,478 $24,082,412 MUNICIPAL DEVELOPMENT DISTRICT PROJECTS SUMMARY FY 2007 - 2011 CAPITAL IMPROVEMENTS PROGRAM (CIP) BUDGET 2007 2008 2009 2010 2011 Total Project Description Year 6 Year 7 Year 8 Year 9 Year 10 Phase 11 Economic Development Projects 1 Development of New and Expansion of Existing Business and Industry $ 300,000 $ 300,000 $ 300,000 $ 300,000 $ 300,000 $ 1,500 000 Streets, Drainage, Sidewalks & Signalization Projects 2 Land Acquisition for New Thoroughfares 4 Decker Dr. Loan Repayment Subtotal Utility Projects 1 Economic Dev. Cost Share with Developers to Upsize New Utilities 2 North Main Water and Sewer Extension Subtotal Parks Projects 3 Roseland Park Bulkhead Renovations and Trail Construction 9 Baytown Little League Improvements 11 Westside Sprayground 12 Sports Complex Family Swim Center Renovation 13 Goose Creek West Main/Market St. Project 14 North Main Property (Football/Soccer Fields) 15 Land Acquisition - Future Parks (not specific) 16 Baytown Nature Center - Salt Water Marsh Expansion 17 North Main Property - Parking, Restroom/Concession and Lighting 18 Roseland Park Lighting and Other Improvements 19 Arboretum Education Center Matching Grant 20 N.C. Foote Family Swim Center 21 Goose Creek Stream - Trails, Docks and Picnic Shelters 22 Wetlands Center Annex 23 Lighted Bayfront Fishing Pier Subtotal Project Administration and Overhead Contingency w2004 MDD Budget Phase II 50,000 - - - 50,000 77,478 377,478 377,478 377,478 1.509.912 100,000 - - 100,000 300,000 2,360,000 - - 2,660,000 400,000 2,360,000 - - 2,760 000 20,000 - - - - 20,000 100,000 100,000 25,000 - - 225,000 - - 75,000 - - 75,000 700,000 750,000 - - - 1,450,000 - - 80,000 - 80,000 125,000 - - 125,000 - - 250,000 250,000 100,000 100,000 - 200,000 100,000 300,000 - 400,000 60,000 - - 60,000 100,000 - - - 100,000 - - 390,000 535,000 - 925,000 125,000 - - - 125,000 - 350,000 350,000 - - - - 500,000 500,000 1,305,000 1,375,000 490,000 615.000 1.100.000 4.885.000 150,000 150,000 150,000 150,000 150,000 750,000 150,000 150,000 150,000 150.000 150.000 750.000 MUNICIPAL DEVELOPMENT DISTRICT 2001 BOND AND CAPITAL IMPROVEMENT PROGRAM SUMMARY OF PROPOSED PROJECTS Municipal Development District Projects PHASE I (Years 1— 5) Economic Development Projects Phase I 1. Funding for projects development of new and expansion of existing businesses along with support for the Baytown — West Chambers County Economic Development Foundation. This project in critically important in light of the State Implementation Plan's potential impact on the petrochemical industry and underscores our need to diversify our economic foundation. Funding is also included in this area for projects such as a Unified Land Development Code interim assistance to the Tax Increment Reinvestment Zone (TIRZ). Funding will be $300,000 per year for each of five years. $L500, 000 Streets, Drainage, Sidewalks & Signalization Phase I 1. Street Signalization Synchronization Replacement of signal equipment, installation of communications cable and coordination of signal operation along Alexander Dr., Garth Rd. and N. Main St. $1,350,000 2. Land Acquisition for New Thoroughfares As part of the street, sidewalks and drainage subcommittee deliberations on proposed bond project, the committee discussed the need to purchase right-of-way (ROW) for roadway development or expansion. The 2020 Comprehensive Plan contains an adopted thoroughfare map that identifies areas of need. In that regard, the subcommittee used a base figure from recent land purchases and determined the length requirements of several road projects in areas experiencing rapid growth. $475,000 3. Sidewalk Proiects Sidewalks will be considered where pedestrians are in danger walking on or near a busy thoroughfare. The committee specifically identified Rollingbrook. $200,000 4. Matching Funds for Thoroughfare Improvements Funds to match local, county, state and federal funds for the Decker Drive project were identified. A loan from the Texas State Infrastructure Bank in the amount of $2500,000 was received in 2002 for the completion of the Decker Drive thoroughfare improvements. The original plan included $250,000 for a ten -year period. The actual loan is for an eight -year period for $377,478 each year. The second payment will be due in 2004. $1,509,912 Total Streets, Drainage, Sidewalks & Signalization Phase I W53012 Utility Projects Phase I 1. Economic Development Cost Share with Developers to Uosize New Utilities The City will have the ability to upsize lines installed by developers to meet additional future water and sewer needs for undeveloped areas serviced by the same lines. $863,000 3. Northeast Wastewater Treatment Plant The confirmed growth and development within the City is necessitating the need to begin design and construction for the Northeast Wastewater Treatment facility. The project is estimated at $18,000,000 with 40% of the funding from water and sewer debt. This project will be funded by issuance of bonds. $10,800,000 Utilities Project Expenditures Phase I 284 $11,663, 000 Parks Projects Phase I 1. Goose Creek Stream, Phase IV The fourth phase of the Goose Creek Stream Trail System is planned to begin at Texas Avenue at the Goose Creek Bridge and end at the sidewalk at the intersection of Garth Road and Shilling Street. This proposal will upgrade the width (from 8' to 10') where the existing trail goes through Goose Creek Park. The new trail will then cross under the Decker and Park Street bridges; go behind the Park Service Center and continue down the Shilling Street ROW to Garth Road. An additional spur is planned to cross Decker at its intersection with Garth Road to provide a linkage to the Central Little League/Graywood Area Neighborhood Park on Garth Road. Eighty percent (80%) of the project ($1,089,535) has been approved for funding with a federal Congestion Mitigation Air Quality (CMAQ) grant. The City of Baytown's match is 20% or $275,000. The CMAQ project funds will be available in 2002. $350,000 2. Gray Sports Complex Renovations: Girls and Adult Softball Complex The City of Baytown purchased the 20-acre tract of land behind the Sports Complex in the mid- eighties for the expansion of the softball facilities and for the construction of the Republic of Texas Plaza. The Plaza was completed in 1986. The land has been master planned for four additional fields directly behind the four -plex located on the south end of the Sports Complex. Youth football fields are planned for the north end of the property and are described in another section of this report. We plan to build four 300 -foot lighted adult fields and press box on the south end of the North Main property. Renovations to the remaining fields will include a resizing the fields for youth/girls softball on fields A. B, E, and F to open up the spectator area and shorten the 280 -foot fields to 200 feet. Field G is currently 200 feet. Fields C and D will have grading renovations but fences will remain at the 280 -foot distance. This will enable the City to host larger adult tournaments using fields C & D. The Girls Fast Pitch Softball Association would be use fields C & D for league play and would be able to use all four of the new adult fields for tournaments. A large restroom/concession pavilion will be build between the three field areas. The youth football program will also use this concession facility. Other renovations will include grading and drainage work, additional lighting, renovation of old asphalt trails, new picnic facilities, renovation of the entire electrical system, spectator area coverings/netting and renovation of dugouts. Renovations at the Sports Complex also include the renovation of the Wayne Gray Community Center located at the Sports Complex. The improvements include replacement of the roof and renovation of the restrooms to comply with ADA standards. The additional adult fields will allow utilization of all seven fields at the Gray Sports Complex for the Girls Fast Pitch Softball Association and have four additional fields for tournaments. The proposed upgrade of the facilities at the Gray Sports Complex and the construction of new facilities for adults are critical to meeting the growing need for up-to -date facilities for softball programs. It is also essential to ensuring our success in attracting major girls softball and adult softball tournaments to Baytown in the future. $2,190.000 3. Roseland Park Renovations and Improvements (Phase I) Replacement of the bulkhead along Cedar Bayou is the highest priority improvement contained in this request The bulkhead was built in the 1970's and is must be replaced. Also, a 3,000' x 6' wide trail is included in this project. The trail will loop the park. $245,000 4. Baytown Nature Center The improvements in this project closely follow the recommendations contained in the Baytown Nature Center Master Plan adopted by the City in 1997 -98. The extension of the French Limited Task Group project, including a channel to Burnett Bay and to the Crow Road crossing will allow the development of more tidal wetlands. A new entryway into the Nature Center is included along with other related improvements to the Myra C. Brown Wildbird Sanctuary. Other improvements include a 2,000' x 6' wide trail, a wildlife observation platform and bridge, acquisition of remaining private property and two additional Pedestrian Bridges. The City will be applying for a matching grant to assist in this project to remove old piers, boat docks and other navigation hazards. $1,475,000 5. East Little League Land Acquisition This project will acquire the property at the Ward Road Site currently held by two owners. In 1986, the City of Baytown and Baytown East Little League combined efforts to build the little league facility on 10th street in the detention pond. The league has continued to grow and population trends indicate the league will continue to grow in the future. $275,000 6. East Hams County Soccer Sports Complex Water Hams County and the East Harris County Soccer Association are planning a large soccer complex (150 acres) to be built near North Main and FM1942. The City has been asked to participate in Phase I by providing water service to the site. The county already owns the land and is proceeding with final design for Phase I consisting of eight fields, 285 parks and trails. Funding is included in the proposed MDD budget for either design of a water line or installation of a water well in- lieu -of the water line. The current design and construction estimate for the water line is $1 million. While a water line may be required if future complex expansions occur, a water well will adequately service the needs for Phase I of the complex, which is all that has been funded by Harris County. Total proposed Phase I County investment is $2.5 million. $1,000,000 7. Roseland Park Smavground The new sprayground at Roseland Park will replace the existing pool. The new facility will go in the existing pool footprint while the bathhouse and fencing will be removed. Spraygrounds are open from the end of March through October and require no personnel (lifeguards). $82,000 8. Wetlands Center Annex Improvements The Wetlands Education Center has invested approximately $65,000 in life -like taxidermy exhibits that are housed in the warehouse area of the Center. These exhibits are subject to excessive summer heat, wind, dust, cool winters and almost constant high humidity. These harsh conditions will result in a shortened life span for the exhibits. Also, the heat and humidity make conditions almost unbearable for the public when touring the exhibits. These conditions necessitate the enclosure of the exhibits in an air conditioned and heated building. Office space is also needed to accommodate two new employees and an environmental education library for GCCISD teachers to use. $105,000 9. Baytown Little League Improvements (Phase I) Provide improvements as needed for all four leagues to meet the increasing needs of this youth sport. $115,000 10. Arboretum and Park The proposal funds the Phase I development of the Chandler Arboretum that includes most of the infrastructure (site preparation, grading and drainage, water main, main gatelentryway, main road into the park, a parking area, two ponds and landscaping). This phase also includes matching funds for a Texas Parks and Wildlife grant application for further development. $360,000 Park Projects Phase I Project Administration Overhead and Contingency PHASE I (Years 1— 5) MDD PROJECTS 286 $6,197,000 $1,187.5 00 $24,082,412 MUNICIPAL DEVELOPMENT DISTRICT 2001 BOND AND CAPITAL IMPROVEMENT PROGRAM SUMMARY GUIDE* Municipal Development District Projects PHASE II (Years 6 —10) *All Phase II projects will be reviewed and an analysis of additional needs will be conducted towards the end of Phase I and an updated Phase II master plan will be developed Economic Development Projects Phase II 1. Funding for projects development of new and expansion of existing businesses along with support for the Baytown — West Chambers County Economic Development Foundation. This project in critically important in light of the State Implementation Plan's potential impact on the petro- chemical industry and underscores our need to diversify our economic foundation. Funding is also included in this area for projects such as a Unified Land Development Code interim assistance to the Tax Increment Reinvestment Zone (TIRZ). Funding will be $300,000 per year for each of five years. $1,500,000 Streets, Drainage, Sidewalks & Signalization Phase H 2. Land Acquisition for New Thoroughfares As part of the street, sidewalks and drainage subcommittee deliberations on proposed bond project, the committee discussed the need to purchase right -of -way (ROW) for roadway development or expansion. The 2020 Comprehensive Plan contains an adopted thoroughfare map that identifies areas of need. In that regard, the subcommittee used a base figure from recent land purchases and determined the length requirements of several road projects in areas experiencing rapid growth. $50,000 4. Matching Funds for Thoroughfare Improvements Funds to match local, county, state and federal funds for the Decker Drive project were identified. A loan from the Texas State Infrastructure Bank in the amount of $2,500,000 was received in 2002 for the completion of the Decker Drive thoroughfare improvements. The original plan included $250,000 for a ten -year period. The actual loan is for an eight -year period for $377,478 each year. The first payment will be due in 2003 and the amount budgeted in 2003 supplements the 2002 appropriation of $250,000. $1,509,912 Total Streets, Drainage, Sidewalks & Signalization Phase II $1,559,912 Utility Projects Phase II 1. Economic Development Cost Share with Developers to Upsize New Utilities The City will have the ability to upsize lines installed by developers to meet additional future water and sewer needs for undeveloped areas serviced by the same lines. $100,000 2. North Main Water and Sewer Extension Extension of water & sewer lines from Cedar Bayou Lynchburg Rd. to 1 -10. This project will be funded by issuance of bonds. $2,660,000 Utilities Project Expendifires Phase II Parks Projects Phase II 760000 3. Roseland Park Bulkhead Renovations and Trail Construction (Phase II) Completion of this project. $20,000 9. Baytown Little League Improvements (Phase 11) Provide improvements as needed for all four leagues to meet the increasing needs of this youth sport. $225,000 287 11. Westside Spravground Construction of a sprayground at an existing Parks facility to serve the residents of west Baytown. The design and operation of this facility will be similar to Roseland Park. $75•000 12. Sport Complex Family Swim Center Renovation Renovation and expansion of the Wayne Gray Sports Complex Pool into a family swim center meets the needs of all ages and modem codes and standards. The renovations will include a new bathhouse, zero depth pool entrance, "lap lanes ", new circulation and filtration systems and a sprayground, as recommended in the Aquatics Study. $1,450,000 13. Goose Creek West Main/Market St. Proiect The Goose Creek Stream Development Committee is interested in the development and beautification of the area between the West Main Bridge and the Market Street Bridge. The committee desires to develop a safe navigable marked waterway from the new Marina to the Wetlands Center. This project acquires two key tracts of land. $80,000 14. North Main Property (Football Fields) Funding will be used for site improvements (grading and drainage) for property located adjacent to the Republic of Texas Plaza and for further development for use as practice fields. $125,000 15. Land Acquisition - Future Parks (not specific) This is funding for future park sites when land becomes available. The Parks and Recreation Advisory Board asked to have a fund available for future sites. $250,000 16. Baytown Nature Center - Salt Water Marsh Expansion The expansion of the French Limited Task Group and will be used as match with future grant applications. $200,000 17. North Main Property - Parking. Restroom/Concession and Lighting Phase II of this project will construct four football fields that will be used by the Optimist Club Youth Football program. Parking, lighting, spectator areas and additional trails included in the project. The new program will utilize the common restroom/concession pavilion facilities that will a company the Sports Complex renovations. These facilities will also service the Republic of Texas Plaza Historic buildings. $400,000 18. Roseland Park Lighting and Other Improvements This project will provide for additional area lighting and upgraded picnic and playground facilities. $60,000 19. Chandler Arboretum Education Center Matching Grant This project funds the grant match to construct an education center operated jointly with Lee College. $100,000 20. N.C. Foote Family Swim Center This project provides for pool renovations and additions as recommended in the Aquatics Study. It will change the shallow pool to an average depth of 2' 6" with a zero depth entry and a 4' -deep "slide plunge' pool. The scope of work also includes enlarging the structure of the pool; expanding the filtration and plumbing system; repairing/replacing plaster and tile pool bottom and sides; removing diving boards; adding granulated rubber surfaces on ramps and zero depth areas; and adding play structures. $925,000 21. Goose Creek Stream -Trails, Docks, Picnic Shelters This Phase will construct new connecting trails, fishing piers (Adams Pier) and picnic facilities along the Intermodal Surface Transportation Efficiency Act (ISTEA) portion of the Goose Creek Trail. $125,000 22. Wetlands Center Annex The Goose Creek Stream Development Committee has acquired the old Baytown Rentals building on Market Street. This project will provide a facility for aquaculture programs with partnerships of Lee College, Goose Creek CISD and the Wetlands Center. $350,000 04 -y" 23. Lighted Bay -front Fishing Pier Construct a 10' wide, 300' lighted fishing pier with a 100' T -Head. The cost estimate provides for construction of a wood deck on concrete pilings. This proposal does NOT include funding for property acquisition. Additional funding may be required, depending upon the exact site selected for the pier. This proposal addresses frequent informal requests for such a facility from citizens and members of local fishing organizations. $500,000 Parks Project Expenditures (Phase II) Project Administration, Overhead and Contingency PHASE II (Years 6 -10) MDD PROJECTS TOTAL ALL MDD PROJECTS $4,885, 011(1 $1,50(),000 $12,204,912 36,287,324 289 BAYTOWN MUNICIPAL DEVELOPMENT DISTRICT DETAIL DEBT AMORTIZATION SCHEDULE Fiscal Principal Interest Annual Principal Year Interest Rate Due 7/3 Due 7/3 Requirement outStan(j2g 290 Date of Issue - July 3 2003 Term - 8 Years 2002 $ 2,500,000 2003 4.40% $ 267,478 $ 110,000 $ 377,478 2,232522 2004 4.40% 279,247 98,231 377,478 1,953,275 2005 4.40% 291,534 85,944 377,478 1,661,741 2006 4.40% 304,361 73,117 377,478 1,357,379 2007 4.40% 317,753 59,725 377,478 1,039,626 2008 4.40% 331,734 45,744 377,478 707,892 2009 4.40% 346,330 31,148 377,478 361,562 2010 4.40% 361,569 15,909 377,478 - $ 2,500,007 $ 519,817 $ 3,019,824 290 RESOLUTION NO. 37 A RESOLUTION OF THE BOARD OF DIRECTORS OF THE BAYTOWN MUNICIPAL DEVELOPMENT DISTRICT ADOPTING A BUDGET FOR THE ENSUING FISCAL YEAR, BEGINNING OCTOBER 1, 2003, AND ENDING SEPTEMBER 30, 2004; AND PROVIDING FOR THE EFFECTIVE DATE THEREOF. BE IT RESOLVED BY THE BOARD OF DIRECTORS OF THE BAYTOWN MUNICIPAL DEVELOPMENT DISTRICT: Section 1: That the budget estimate of the revenues of the Baytown Municipal Development District and the expenses of conducting the affairs thereof for the ensuing fiscal year, beginning October 1, 2003, and ending September 30, 2004, as finally submitted to the Board of Directors by the General Manager of said District (a copy of which is on file in the Assistant Secretary's office) be, and the same is in all things, adopted and approved as the budget estimate of all the current expenses as well as the fixed charges against said District for the fiscal year beginning October 1, 2003, and ending September 30, 2004. Section 2: This resolution shall take effect immediately from and after its passage by the Board of Directors of the Baytown Municipal Development District. INTRODUCED, READ, and PASSED by the affirmative vote of the Board of Directors of the Baytown Municipal Development District this the 7`s day of August, 2003. ATTEST: APPROVED AS TO r • i' General Counsel /?Z"C. Av:�A, PETE C. ALFARO, Irresident 291 zyz COMPONENT UNITS TAXINCRETHENT REINVESTMENT ZONE The Tax Increment Reinvestment Zone (TIRZ) is a financing tool created by the state legislature to promote, develop, encourage and maintain housing, educational facilities, employment, commerce and economic development in the City. BAYTOWN BAYTOWN REINVESTMENT ZONE NUMBER ONE BUDGET SUMMARY Fiscal Year 2003 -04 Baytown Reinvestment Zone Number One (Zone) was established by City Council in ordinance number 9197 on August 9, 2001. The Zone was enlarged by City Council in ordinance number 9271 on November 20, 2001. Pursuant to Chapter 311 of the Texas Tax Code, the City of Baytown may designate a contiguous geographic area within the City as a reinvestment zone if the area satisfies the requirements of certain sections of Chapter 311 of the Texas Tax Code. The Zone financing plan outlines the proposed use of ad valorem taxes for improvements in the reinvestment zone. The proposed improvements in the Zone are expected to significantly enhance the value of all the taxable real property in the zone and will be of general benefit to the City. The Board of Directors for the Zone consists of nine members of whom the City appoints six, and three members include representatives from Harris County, Goose Creek Consolidated Independent School District and Lee College respectively. The expiration date of the Zone is December 31, 2030, or an earlier time designated by subsequent ordinance. Property taxes levied by taxing units participating in the Zone on captured appraised value above the base value are deposited into the tax incre ment fund. The base value is the value of all real property taxable by the taxing units participating in the Zone as of January 1, 2001. 2004 Estimated Funding Sources and Uses — The most recent tax roll received from the Harris County Appraisal District reflects a modest tax increment in the reinvestment zone of $501,350. The adjusted base value for the reinvestment zone totals 50 418 710. Based in the modest incremental growth, the City tax incremental contribution to the fund will be $3,695. Negotiations with Harris County will likely enable the County to contribute increment in this fiscal year. Harris County participation is restricted to 75% of their base tax rate and any resulting increment is restricted to funding for a County- approved project. Once the cost of this project is funded (reimbursed), County participation will end. Once an agreement has been approved by both jurisdictions, the County incremental contribution is estimated to be $1,925. This increment will be set -aside in a project - specific fund to retire the associated costs. In addition to the tax incremental revenues, it is anticipated that developer contributions will total $814,911 for investments associated with the residential developments. Payments to the City of Baytown from the Zone will total $3,925 and include 5% of the increment revenues captured by the City for Zone administration and project management and a $3,750 reimbursement for costs associated with the provision of basic services in the residential area of the TIRZ. Legal costs for work associated with interlocal agreement negotiations and the mall development project are estimated to be $27,000. The 2004 budget includes a $36,000 advance from the MDD for estimated consulting expenses. The advance will be repaid to the MDD when sufficient incremental revenues have been generated. Following are the increment values by development project: Project Base Value 2003 value Increment Legna $ 1,669,181 $ 2,825,143 $1,155,962 Mall $37,242,580 $36,401,020 ($841,560) Eastpoint $11.508.950 $11.695.900 $ 186.950 TOTAL $50,420,711 $50,922,063 $ 501,352 r;SI Estimated Project Costs The estimated project costs for the Zone outlined in the Project and Reinvestment Zone Financing Plan total $42,090,000, contingent on the level of participation by the local taxing entities. It is expected that developers will advance funds for the public infrastructure improvements and will be reimbursed as provided in separate agreements and other documentation between the developer and the Zone. This year's developer contribution is estimated to be $814,911 for infrastructure associated with the residential development. Accrued Liabilities Accrued liabilities for zone administration, project management costs, reimbursement of NMD advances, legal services and reimbursements to developers, including interest, are all contingent on the generation of Zone increment revenue. 295 BAYTOWN REINVESTMENT ZONE #1 FUND 216 BUDGET SUMMARY BY FUND Actual Estimated Adopted* 2001 -02 2002 -03 2003 -04 Sources of Funding TIRZ Increment ** $ - $ - $ 3,695 Developer contribution 33,396 1,134,911 814,911 Advance from Municipal Development District 22,561 30,800 36,000 Total Sources 55,957 1,165,711 854,606 Uses of Funding Zone Administration & Project Management Costs * ** - - 3,935 Legal Services * * ** 5,000 17,000 27,000 Capital Improvements - 1,134,911 814,911 Services 55,957 30,800 36,000 Total Uses 60,957 1,182,711 881,846 Excess (Deficit) Sources Over Uses Working Capital - Beginning Working Capital - Ending * * * ** (5,000) (17,000) (27,240) (5,000) (22,0.00) $ (5,000) $ (22,000) $ (49,240) • Budget was adopted by the TIRZ Board on September 2, 2003. •• If the county chooses to participate, they would generate an additional $1,925 in TIRZ increment in FY 03 -04. *'* Zone Administration and Project Management Costs would increase if other entities chose to participate. 2003 -04 includes $10,000 of increases for legal services due to the proposed convention center & college. *� * +* Deficit Ending Working Captial balances represent outstanding liabilities for legal services and zone administration and management costs. 296 CITY OF BAYTOWN FY 2002 -2006 CAPITAL IMPROVEMENT PROGRAM (CIP) BUDGET The Capital Improvement Program (CIP) Budget is the City's five -year plan for the acquisition and construction of municipal public improvements. Projects included in the CIP program are usually expensive, non - recurring projects, which have a useful life spanning more than one year. Project schedules and information presented in the City's annual budget represent the CIP projects approved for current year funding. Capital Planning The Capital planning process is an ongoing assessment of the needs of the conununity. The City has developed a comprehensive plan that provides the roadmap for new development and expansion. The departments submit capital project proposals that include both the cost of construction and recurring operational impact of the project to the operating budget. The projects are prioritized and ranked according to established criteria weighting such factors as public safety and welfare, regulatory compliance and community needs and support. The CIP program is designed to maintain the City's infrastructure in accordance with the Texas Commission on Environmental Quality (TCEQ) guidelines and the City's objective to maintain infrastructure to a high standard. The public improvement projects will normally have a construction cycle or period from twelve to thirty -six months, therefore any impacts to the operating budgets may not occur until the period(s) following the period in which construction was started. Capital Funding Funding for the current CIP program is provided primarily from three sources: 1) issuance of General Obligations (GO) bonds, supported or repaid by ad Valorem property taxes, 2) issuance of revenue bonds by the Utility System Fund, supported or repaid by water and wastewater utility revenue, and 3) sales tax revenue from the newly created Municipal Development District (MDD). Secondarily, projects may be funded from other funds, intergovernmental revenue, developer contributions and interest income. CIP Program Impact to Current Rates Financing for debt issued for the General Obligation bond program was proposed for up to a $0.025 cent increase on the ad valorem rate. Although the growth has not occurred this year, the adopted budget does not include an increase in the tax rate for the debt payment and utilizes reserves for the first year's payment on the new bonds. The impact on the tax rate will be determined during the year after the bond's issuance, when final debt amortization schedules and final assessed valuation information is available. The budget includes a rate increase of $0.24 for water and $0.27 for sewer primarily covers the debt service for the issuance of certificates of obligation for utility system improvements. FY 2003 -04 Capital Improvement Program (CIP) Budget by Project Type General Capital - Voter approval in the May 2001 general election authorized the issuance of $29,490,000 in General Obligation (GO) bonds to be used for general capital improvements. The bonds will be issued annually over a five -year period to fund each current years approved projects. The third year beginning October 1, 2003 of approved projects total $4,705,000. The improvements in the five -year CIP program include streets and drainage projects as well as public safety, information systems, public buildings and facilities improvements and park and recreation improvement projects. Utility Capital - Utility capital improvements totaling $49,902,000 is planned over the five years beginning with fiscal year 2002 with $16,599,000 approved for fiscal year 2004. The water and sewer fund will issue certificates of obligation to fund various construction and repair /rehabilitation projects to the water storage and distribution system and the wastewater collection and treatment system. MDD Capital - In May 2001 the voters also approved the adoption of an additional one -half (1/2) cent sales tax and the creation of a Municipal Development District (MDD) to administer the public improvement projects funded by the sales tax revenue. Sales tax revenue is projected to fund approximately $2.9 million in capital projects each year over the five years beginning in fiscal year 2002. Projects include economic development initiatives, streets, sidewalks and drainage projects, thoroughfare acquisition and improvements, traffic signal synchronization, utility system improvements and park improvement projects. 297 FY 2003 -04 Capital Improvement Projects Summary FY2003 -04 General Capital Improvement Projects Summary surveys the street's condition, makes recommendations for street rehab projects and prioritizes a list for Council approval. The Project Description FY 2003 -04 Bud et FY 2002 -06 Plan Streets & Drainage Improvements Public Safety Improvements Information Systems Improvements Public Buildings and Facilities Improvements Park and Recreation Improvements Bond Issuance Costs General Capital Improvement Totals: $ 3,600,000 $ 23,250,000 - 2,175,000 905,000 2,090,000 - 1,250,000 125,000 350,000 Subtotal: $ 4,630,000 $ 29,115,000 75,000 300,000 $ 4,705,000 $ 29,415,000 Streets & Drainage Projects: The projects listed are part of the Citys ongoing annual street program Periodically, the staff surveys the street's condition, makes recommendations for street rehab projects and prioritizes a list for Council approval. The annual operating budget is affected minimally by the street projects. Funds are included; however, for an on -going street overlay and maintenance budget. Project Descri lion FY 2003 -04 Operating Impact Project Description Budget Operating Impact Municipal Street Rehabilitation Program The continuation of our annual street rehabilitation program A physical condition survey of all City streets has been conducted. The survey determined the streets No impact, improve with the worst physical condition. The survey will assist in determining the next $ 3,200,000 maintenance on existing streets to be rehabilitated. streets. Upgrade of Existing Storm Drainage System The existing storm drainage system in various locations needs to be upsized in both $ 350,000 No impact to annual open and piped ditch areas. $ 400,000 operating budget. Streets & Drainage Projects Total: $ 3,600,000 Information Systems Projects: Investments in information systems are necessary to provide the City a means to operate more efficiently and effectively in an ever -changing business environment. The projects provide for increased speeds in data and information processing across the network and improved data and information to the engineering and planning functions of the City. The radio replacement will upgraue City department communication systems. FY 2003 -04 Project Descri lion Bud et Operating Impact Wireless Network Backbone With the increased demand on our current network infrastructure and expansion of networked applications, the City needs to expand its wide -area- network capabilities. This project is the first phase to increase the backbone from 1.5MB to I IMB backbone. Our current network utilization of our main WAN connection between City Hall and the Police Department is 95 %. This phase would include putting City Hall, Police Department and the City Hall Annex at Defee Street on a wireless network with bandwidth almost ten times our current capability. In addition it $ 350,000 No impact to annual would include a fiber optic connection between the Municipal Service Center, Fire operating budget. Station Two and City Hall as well as recabling of Fire Administration, Defee Street, and the Community Center to facilitate increased network speeds. Future expansion would include encompassing the remaining WAN sites via wireless network or fiber optics. 298 Geographical Information System (GIS) - Phase I quality arks and recreation sites. GIS is a goal of the City of Baytown to provide geographical information of city Project Description infrastructure. Though it is premature to begin such issues as the compilation of the Operating Impact Playground Renovations Base Map, purchase of the main computer equipment and adding staff to operate The City currently budgets capital funds annually to replace park equipment and such a system, Phase I must be completed before we proceed. This phase includes One position added during the creation and maintenance of a City wide (including the E.T.J. area) $ 150,000 initial phase. monumentation system, which is appropriate for surveying control and support of locations: Allenbrook Park, Eddie Huron Park, Barkaloo Park, Frank Murdock the GIS system. It also includes the purchase of GPS base stations, roving backpack No annual operating Park, Bowie Park, Wayne Cray Sports Complex, Brairwood Park, N.C. Foote Park, data collection systems, and vehicles for the data collection crews. impact. Replace existing Busch Terrace Park, Newcastle Park, Carver Park, Tejas Park, Central Little League UHF Radio Equipment Replacement equipment. Park, Unidad Park, Dale Street Park, W.L. Jenkins, Duke Hill Park and Walker FCC will require all radios to be refarmed by the year 2003, reducing the bandwidth Park. for each frequency used within the radio. It is estimated the cost to perform the Park & Recreation Projects Total: refarming will be approximately the same as purchasing a new radio. This past year the City of Baytown purchased 800 MHz radios for all emergency services and Annual airtime expense o contracted with Harris County for radio airtime. This supplement would purchase 405,000 $19,685. 800 Tmnking capable radios for Public Works, Parks, Health, Planning and $ Inspections, and place them on the Harris County system. By placing all City departments on the same system we will have improved communications for day -to- day interaction and during emergency response and recovery. Information Systems & Equip Projects Total: $ 905,000 Park & Recreation Projects: Numerous con=nity groups of all ages benefit from the Citys continuing efforts to provide quality arks and recreation sites. FY 2003 -04 Project Description Budget Operating Impact Playground Renovations The City currently budgets capital funds annually to replace park equipment and upgrade facilities to address handicap access and to improve safety for users. This project will allow us to expedite this program to complete this work at the following locations: Allenbrook Park, Eddie Huron Park, Barkaloo Park, Frank Murdock No annual operating Park, Bowie Park, Wayne Cray Sports Complex, Brairwood Park, N.C. Foote Park, $ 125,000 impact. Replace existing Busch Terrace Park, Newcastle Park, Carver Park, Tejas Park, Central Little League equipment. Park, Unidad Park, Dale Street Park, W.L. Jenkins, Duke Hill Park and Walker Park. Park & Recreation Projects Total: S 125,000 FY 2003 -04 General Capital Improvement Totals: $ 4,630,000 299 FY 2003 -04 Utility Capital Improvement Projects Summary FY 2003 -04 Project Description Budget FY 2002 -06 Plan Rehabilitation Improvement Projects Utility System Improvement Projects New Developmentlother Projects Bond Issuance Costs Utility Capital Improvement Totals: $ 10,772,000 $ 35,285,000 5,352,000 6,860,000 400,000 7,350,000 Subtotal: $ 16,524,000 $ 49,495,000 75,000 407,000 $ 16,599,000 $ 49,902,000 Rehabilitation Projects: This capital improvement program is designed to provide adequate funds to allow staff to respond to emergency situations in the water and wastewater infrastructure on an on -going annual basis. It also provides funding fox significant repair and rehab projects and new utility CIP projects necessary due to growth and development in the community. FY 2003 -04 Project Description Budget Operating Impact Miscellaneous Rehab & Emergency Projects Provides funding for one million dollars per year for five years for rehabilitation and Improved service, no emergency repairs throughout the city. $ 1,000,000 impact to operating budget. Lakewood Sewer Improved service, no Removal of existing 6, 8 & 10 -inch concrete clay sewer and sliplined pipe. Replace impact to operating with larger diameter pipe. $ 1,800,000 budget. James Street Elevated Storage Tank The James Street elevated storage tank painting and repairs is needed to comply Improved service, no with TCEQ Rules and Regulations and also to maintain the "Superior Water" status. $ 500,000 impact to operating budget. Craigmont Subdivision (Phase 1 & 2) This subdivision receives interrupted sewer service every time there is a heavy rainfall event. The system was slip -lined a few years ago, but did not alleviate this Est. $5,000 reduction in problem. This project would rehabilitate 20,000 linear foot of sewer line. $ 1400000 ,, maintenance. West Baytown Sewer Improved service, no Replace 8,500 -feet of 6, 8 & 10 -inch concrete and 5 -inch liner. Have had numerous impact to operating point repairs and interrupted service. $ 1,750,000 budget. Graywood Subdivision Improved service, no Replace 12,800 -feet of 5 -inch liner & 6 -inch concrete pipe to 8 -inch PVC. Install S 272,000 impact to operating manholes at clean-outs. budget. Central District Wastewater Treatment Plant Rehabilitation Install bypass piping on influent head -works to prevent overflows during bar screen Improved service, no breakdowns. Replace 14- year -old mechanical bar screen and serpentex conveyor. $ 1,000,000 impact to operating Replace Administration Building containing asbestos flooring. Replace lift station budget. motor control cabinet. Big Missouri Lift Station & Force Main* Improved service, no Upsize wet well, force main, and pumps to eliminate overflow conditions on impact to operating Huggins Street during rainfall events. $ 850,000 budget. 300 Central Heights Sewer FY 2003 -04 Improved service, no Replace 6 -inch liner and 8 -inch concrete with 8 -inch PVC (7,800'). Have had Bud et impact to operating numerous point repairs and interrupted service. S 800,000 budget. Steinman Sewer Improved service, no Rehab approximately 9,000' of concrete sewer pipe. $ 1,400,000 impact to operating $ 252,000 impact to operating budget. Rehabilitation Projects Total: S 10,772,000 pressure. New Development/Other Projects: Projects planned to address growth and development in various of the city and the overall) operations of the water and sewer facilities. Northeast Wastewater Treatment Plant (40% Water & Sewer & 60% MDD) for growth and development in the northeast part of town and relieve ive flows at the East plant. Engineering cost planned in 2004. New Projects required additional funding. 400,000 No impact to annual operating budget. 301 FY 2003 -04 Project Description Bud et Operating IrWact Utility System Luprovements Projects: These projects improve services provi ded. Loop Water Lines for Reliability Replace and reconnect 16 -inch waterline along the Hwy 146 feeder road just west of Improved service, no Garth. Loop dead end 6 inch waterlines on Del Oro and Cedar Bayou Lynchburg $ 252,000 impact to operating roads in order to help with the volume of water to this area and increases equalize budget. pressure. Remote Meter Reading System Implement automated meter reading system by replacing or converting existing Staffing efficiency, meters with radio frequency transmitter enabled meters. $ 5,100,000 enhanced revenues. Utility System Improvement Projects Total: $ 5,352,000 New Development/Other Projects: Projects planned to address growth and development in various of the city and the overall) operations of the water and sewer facilities. Northeast Wastewater Treatment Plant (40% Water & Sewer & 60% MDD) for growth and development in the northeast part of town and relieve ive flows at the East plant. Engineering cost planned in 2004. New Projects required additional funding. 400,000 No impact to annual operating budget. 301 FY 2003 -04 Municipal Development District CIP Projects Summary FY 2003 -04 Project Description Bud et FY 2002 -06 Plan Economic Development Projects Streets, Drainage, Sidewalks & Signalization Projects Utility Projects Parks Projects Project Administration & Overhead Contingency MDD Capital Improvement Project Totals: $ 300,000 $ 1,500,000 427,478 3,534,912 1,300,000 11,663,000 1,350,000 6,197,000 Subtotal: $ 3,377,478 $ 22,894,912 150,000 737,500 150,000 450,000 $ 3,677,478 $ 24,082,412 Economic Development Projects: Economic development projects are necessary to promote growth of current industry and business as well as attract new business and industry to Baytown. Efforts in this area will also result in further diversification of Baytowds economic foundation. FY 2003 -04 Project Description Budget Operating act Economic Expansion and Promotion Projects Funding for projects development of new and expansion of existing businesses along with support for the Baytown — West Chambers County Economic Development Foundation. This project in critically important in light of the State Implementation Plan's potential impact on the petro - chemical industry and $ 300,000 No impact to annual underscores our need to diversify our economic foundation. Funding is also operating budget. included in this area for projects such as a Unified Land Development Code interim assistance to the Tax Increment Reinvestment Zone (TIRZ). Economic Development Projects Total: $ 300,000 Streets, Drainage, Sidewalks & Signalization Projects: Projects designed to provide improved traffic mobility and flow, easing of congestion, construction of pedestrian sidewalks and access. Funds are also available to acquire new thoroughfare right-of-way for future development and construction. FY 2003-04 Project Description Budget Operating Impact Land Acquisition for New Thoroughfares As part of the street, sidewalks and drainage subcommittee deliberations on proposed bond project, the committee discussed the need to purchase right -of -way (ROW) for roadway development or expansion. The 2020 Comprehensive Plan No impact to annual contains an adopted thoroughfare map that identifies areas of need. In that regard, $ 50,000 the subcommittee used a base figure from recent land purchases and determined the operating budget. length requirements of several road projects in areas experiencing rapid growth Matching Funds for Thoroughfares Funds to match local, county, state and federal funds for the Decker Drive project were identified. A loan from the Texas State Infrastructure Bank in the amount of $2,500,000 was received in 2002 for the completion of the Decker Drive State Hwy., no impact to thoroughfare improvements. The original plan included $250,000 for a ten -year $ 377,478 City budget. period. The actual loan is for an eight -year period for $377,478 each year. The second payment will be due in 2004. Streets, Drainage, Sidewalks & Signal Project Totals: 1 $ 427,478 302 Utility Projects: Utility projects are necessary to allow the City to provide adequate infrastructure, utility resources to current citizens, provide for orderly and controlled development of business and industry and residential development in new geographic sections of the City and ETJ. FY 2002-03 FY 2003 -04 Project Description Project Descri lion Budget Operating Impact Economic Development - Developer Cost Share The fourth phase of the Goose Creek Stream Trail System is planned to begin at The City will have the ability to upsize lines installed by developers to meet No impact to annual additional future water and sewer needs for undeveloped areas serviced by the same $ 100,000 operating budget. lines. 10') where the existing trail goes through Goose Creek Park. The new trail will then Northeast Wastewater Treatment Plant cross under the Decker and Park Street bridges; go behind the Park Service Center The confirmed growth and development within the City is necessitating the need to and continue down the Shilling Street ROW to Garth Road. An additional spur is begin design and construction for the Northeast Wastewater Treatment facility. The planned to cross Decker at its intersection with Garth Road to provide a linkage to project is estimated at $18,000,000 with 40% of the funding from water and sewer $ 1,200,000 Added operating costs. debt. This project will be funded by issuance of bonds. $6,000 /yr after Eighty percent (80 %) of the project ($1,089,535) has been approved for funding Utility Projects Totals: $ 1,300,000 with a federal Congestion Mitigation Air Quality (CMAQ) grant. The City of Parks Projects: New park development and quality maintenance of the City s park system is vital to the continued growth, development and improvement in Ba own's quality of life. FY 2002-03 Project Description Budget Operating Impact Goose Creek Stream, Phase IV The fourth phase of the Goose Creek Stream Trail System is planned to begin at Texas Avenue at the Goose Creek Bridge and end at the sidewalk at the intersection of Garth Road and Shilling Street. This proposal will upgrade the width (from 8' to 10') where the existing trail goes through Goose Creek Park. The new trail will then cross under the Decker and Park Street bridges; go behind the Park Service Center and continue down the Shilling Street ROW to Garth Road. An additional spur is planned to cross Decker at its intersection with Garth Road to provide a linkage to Contract mowing est. the Central Little League/Graywood Area Neighborhood Park on Garth Road. $ 150,000 $6,000 /yr after Eighty percent (80 %) of the project ($1,089,535) has been approved for funding completion. with a federal Congestion Mitigation Air Quality (CMAQ) grant. The City of Baytown's match is 20% or $275,000. The CMAQ project funds will be available in 2002. This is contribution 3 of 3. A total of $200,000 was appropriated in 2002 and 2003. The total MDD project funding is $350,000. Gray Center & Sports Complex Renovations A 20 -acre tract to be used for expansion for youth and adult softball, youth football Additional part-time and extensive rehab and renovation to existing fields, grounds and facilities. Fields $ 1,100,000 employee during peak will brought up to current tournament standards. months. East Harris County Soccer Sports Complex Water Harris County and the East Hams County Soccer Association are planning a large Installation and soccer complex (150 acres) to be built near North Main and FM1942. The City bas $ 100,000 maintenance costs of water co t been asked to participate in Phase I by providing water service to the site. line. Park Projects Totals: $ 1,350,000 Totals: WItl w CITY OF BAYTOWN FY 2002 - 06 CAPITAL IMPROVEMENTS PROGRAM (CIP) BUDGET PROJECTS SUMMARY General Capital Improvements Projects Project Totals Issuance Costs General Capital Improvement Project Totals: Utility Capital Improvements Projects Project Totals Issuance Costs Utility Capital Improvements Project Totals: 2001 Bond Program Improvement Project Totals: Municipal Development District (MDD) Projects Project Totals Project Administration & Overhead Contingency Municipal Development District Project Totals: 2001 Bond Program and MDD Project Totals: Year I Year 2 Yc&F 4 Year 2001 -02 2002 -03 2004 -05 2005-06 Total $ 7,080,000 $ 7,280,000 $ 4,630,000 $ 4,982,500 $ 5,142,500 $ 29,115,000 75,000 75,000 75,000 75,000 300,000 $ 7,080,000 $ 7,355,000 $ 4,705,000 $ 5,057,500 $ 5,217,500 $ 29,415,000 $ 5,310,000 $ 5,753,000 $ 16,524,000 $ 15,258,000 $ 6,650,000 $ 49,495,000 105.000 77.000 75.000 75.000 75.000 407.000 $ 12,495,000 $ 13,185,000 $ 21,304,000 $ 20,390,500 $ 11,942,500 $ 79,317,000 $ 3,000,000 $ 2,122,478 $ 3,377,478 $ 12,937,478 $ 1,457,478 $ 22,894,912 137,500 150,000 150,000 150,000 150,000 737,500 $ 15,632,500 $ 15,457,478 $ 24,981,478 $ 33,627,978 $ 13,699,978 $ 103,399,412 CITY OF BAYTOWN FY 2002 - 06 CAPrfAL IMPROVEMENTS PROGRAM (CIP) BUDGET GENERAL CAPITAL IMPROVEMENT PROJECTS SUMMARY 2002 2003 2005 2006 Project Description Year 1 Year 2 Year 4 Year 5 Total Street Improvements 1 Municipal Street Rehabilitation Program Drainage Improvements 1 Land Acquisition for Regional Detention Plan 2 Upgrade of Existing Storm Drainage System Subtotal: Fire Fighting Facilities & Eauio Improvements 1 Fire Apparatus Replacements (2 Pumpers) 2 Fire Apparatus Replacements (Quint) 3 Replacement of Fire Station #5 (Bayway) Subtotal: Information Technologv and Eauin Improvements 1 Wireless Network Backbone 2 Geographical Information System (GIS) - Phase 1 3 UBF Radio Equipment Replacement Subtotal: Community Center Improvements 1 Community Center Building Improvements (Roof & HVAC) Park Improvements 1 Playground Renovations 2 School Park Sites Improvements (Carver & Travis @ $50,000) Subtotal: Annual Program Totals Bond Issuance Costs c Total: S 4,000,000 S 4,800,000 S 3,200,000 S 4,000,000 S 4,000,000 S 20,000,000 250,000 500,000 - 500,000 - 1,250,000 400,000 400,000 400,000 400,000 400,000 2,000,000 650,000 900,000 400,000 900,000 400,000 3,250,000 350,000 350,000 700,000 - 650,000 - - 650,000 - - 82,500 742,500 825,000 350,000 1,000,000 82,500 742,500 2,175,000 530,000 155,000 350,000 200,000 150,000 150,000 - 150,000 405,000 1,035,000 500,000 555.000 730,000 455,000 905,000 2.090,000 1,250,000 1,250,000 - 125,000 125,000 250,000 100,000 - - 100,000 100,000 125,000 125,000 350,000 7,080,000 7,280,000 4,630,000 4,982,500 5,142,500 29,115,000 - 75,000 75,000 - 75,000 75,000 300.000 w c� CITY OF BAYTOWN FY 2002 - 2006 CAPITAL IMPROVEMENT PROGRAM (CIP) BUDGET UTILITY CAPITAL IMPROVEMENT PROJECTS SUMMARY 2002 2003 '1.005 2006 Project Description Year 1 Year 2 Year 4 Year 5 Total Rehabilitation Proieets 1 Miscellaneous Rehab & Emergencies 2 Lakewood Sewer 3 Pruett Addition Sewer 4 West Main Elevated Storage Tank 5 James Street Elevated Storage Tank 6 Park Street Elevated Storage Tank 7 Craigmont Subdivision (Phase 1 & 2) 8 West Baytown Sewer 9 Pinehurst I Sewer 10 Graywood Subdivision 11 East District W/W Plant 12 Central District W/W Plant 13 Texas Ave & Gulf Coast Lift Stations 14 Big Missouri Lift Station & Force Main 15 Central Heights Sewer 16 Chaparral Subdivision 17 School Courts Sewer 18 Eva Maude Sewer 19 Kingsbend Sewer 20 Roseland Sewer 21 Woodlawn Sewer 22 Steinman Sewer Subtotal: Ufflity Svsfem Improvement Proieets 1 Elevated Storage Tanks - One @ 1 MG 2 Loop Water Lines 3 Remote Meter Reading System Subtotal: New Development Proiects/Other 1 Tri-City Beach Road Water Line Extension 2 Northeast Wastewater Treatment Plant (40% W&S) Subtotal: Annual program totals Bond Issuance Costs Total Utility Improvements $ 1,000,000 $ 1,000,000 $ 1,000,000 $ 1,000,000 $ 1,000,000 $ 5,000,000 - - 1,800,000 1,000,000 1,200,000 4,000,000 - - 330,000 - - 500,000 500,000 78,000 500,000 - - 6,860,000 - 500,000 500,000 - - 500,000 - 400,000 - 500,000 - 500,000 1,000,000 (400,000) 1,400,000 - - 2,000,000 - 250,000 1,750,000 2,000,000 2,000,000 6,000,000 600,000 250,000 - - - 850,000 - - 272,000 928,000 - 1,200,000 1,900,000 - - - 1,900,000 - - 1,000,000 - - 1,000,000 - 530,000 - - - 530,000 810,000 640,000 850,000 - - 2,300,000 - - 800,000 - - 800,000 - - 600,000 600,000 250,000 - - - 250,000 830,000 - - 830,000 1,200,000 - - - 1,200,000 - - - 1,200,000 1,200,000 - - 2,000,000 - 2,000,000 - 225,000 1,400,000 - - 1,625,000 5310,000 5,275,000 10,772,000 7,428,000 6,500,000 35,285,000 - - 1,430,000 - 1,430,000 78,000 252,000 - - 330,000 5,100,000 - - 5,100,000 78,000 5,352,000 1,430,000 - 6,860,000 - - - 150,000 150,000 400,000 400,000 6,400,000 - 7,200,000 400,000 400,000 6,400,000 150,000 7,350,000 5,310,000 5,753,000 16,524,000 15,258,000 6,650,000 49,495,000 105.000 77.000 75.000 75.000 75.000 407.000 CITY OF BAYTOWN FY 2002 - 06 CAPITAL IMPROVEMENTS PROGRAM (CIP) BUDGET MUNICIPAL DEVELOPMENT DISTRICT PROJECTS SUMMARY 2602 2003 2004 2005 2006 Total Project Description Year 1 Year 2 Year 3 Year 4 Year 5 Phase I Economic Development Projects 163,000 100,000 200,000 200,000 863,000 - 1 Development of New and Expansion of Existing Business and Industry $ 300,000 $ 300,000 S 300,000 $ 300,000 S 300,000 $ 1,500,000 000,000 9,800,000 200,000 11,663,000 50,000 150,000 Streets, Drainage, Sidewalks & Signalitation Projects - - 350,000 610,000 480,000 1,100,000 1 Street Signalization Synchronization 350,000 500,000 - 500,000 - 1,350,000 2 Land Acquisition for New Thoroughfares 125,000 100,000 50,000 100,000 100,000 475,000 3 Sidewalk Projects (incl. Rollingbrook and other areas of need) 100,000 50,000 - 50,000 - 200,000 4 Decker Dr. Loan Repayment 250,000 127,478 377,478 377,478 377,478 1,509,912 Subtotal 825,000 777,478 427,478 1,027,478 477,478 3,534,912 Utility Projects 1 Economic Dev. Cost Share with Developers to Upsize New Utilities 3 Northeast Wastewater Treatment Plant (60% MDD, 40% W&S) Subtotal Parks Projects 1 Goose Creek Stream, Phase IV (80% Match CMAC $1,089,535) 2 Gray Center Renovations: Girls and Adult Softball Complex 3 Roseland Park Bulkhead Renovations and Trail Construction 4 Nature Center Entryway and Misc. Improvements 5 East Little League Land Acquisition 6 East Harris County Soccer Sports Complex Water 7 Roseland Park Sprayground 8 Wetlands Center Improvements (add AC/Heating and Office Space) 9 Baytown Little League Improvements 10 Arboretum and Park Subtotal Project Administration and Overhead Contingency Total MDD Expenditures w 0 200,000 163,000 100,000 200,000 200,000 863,000 - - 1,200,000 9,600,000 - 10,800,000 200,000 163,000 000,000 9,800,000 200,000 11,663,000 50,000 150,000 150,000 - - 350,000 610,000 480,000 1,100,000 2,190,000 245,000 - - - - 245,000 450,000 215,000 690,000 120,000 1,475,000 150,000 125,000 - - - 275,000 70,000 (70,000) 100,000 900,000 - 1,000,000 100,000 (18,000) - - - 82,000 - 105,000 - 105,000 115,000 - 115,000 - - - - 360,000 360,000 1,675,000 882,000 1,350,000 1,810,000 480,000 6,197,000 137,500 150,000 150,000 150,000 150,000 737,500 - - 150,000 150,000 150,000 450,000 $ 3,137,500 S 2,272,478 $ 3,677,478 $ 13,237,478 $ 1,757,478 $ 24,082,412 O Q ca 0 M CITY OF BAYTOWN MISCELLANEOUS FUNDS OVERVIEW This section consists of various funds designated for a single purpose. The presentation is a matter of information. Authorization is received by a grant, contractual arrangement, legislative requirement or budget appropriation in other funds. The funds presented are as follows: a Municipal Court Special Revenue Fund (Fund 201) Municipal Court Building Security SB 182 amended §102.107 of the Texas Code of Criminal Procedure to allow the Municipal Court to impose a $3.00 fee on all misdemeanor convictions in order to cover the costs of providing building security. This fee provides funding for personal services for the bailiff in the City of Baytown's Municipal Court. Municipal Court Technology SB 601 amended §102.0172 of the Texas Code of Criminal Procedure to allow the Municipal Court to impose a $4.00 fee on all misdemeanor offenses in order to purchase computer enhancements, such as computer systems; computer networks; imaging systems; electronic kiosks; electronic ticket writers; and docket management systems. This fee provides funding for the purchase of technological enhancements for the City of Baytown's Municipal Court. Juvenile Accountability Incentive Block Grant (JAIBG) This is a three -year 90 %/10% grant program funded by the Criminal Justice Division (CJD) to address the issues of holding Juvenile Offenders accountable and to reduce recidivism. This program is in its fifth -year funding cycle, which is scheduled to end on July 31, 2004. The City of Baytown plans to reapply for future funding from CJD to continue its program efforts in this area. • Reoional WMD /HAZMAT (Fund 210) This fund will account for expenses and revenues associated with responses to Weapons of Mass Destruction (WMD)/ Hazardous Materials (HAZMAT) incidents outside the City or on behalf of non - residents. A $500,000 grant was obtained by the City for a motorized vehicle and equipment. • Family/Youth Programs (Fund 226) Drug Awareness Resistance Education (D.A.R.E.) Project This program provides Gangs and Drugs educational training to middle school students within the local independent school district. This educational training is provided by officers from the City of Baytown's Police Department and is funded 50/50 through an intergovernmental partnership with the Goose Creek Consolidated Independent School District and the City of Baytown. Child Safety Fees and DARE Donations provide the City's share for this project. Pursuant to Article 102.014 of the Texas Code of Criminal Procedure, the County assesses a Child Safety Fee in the amount of $20 against drivers that receive violations in school zones and remits the fee to the City monthly. Victims of Crime Act (VOCA) This grant program funds 100% of one domestic violence- counseling position within the Police Department. One vacant position was eliminated in the 2003 due to reductions in the grant. The City provides 90% matching fund for other expenses through local funds and in -kind contributions. The counselors assist domestic violence victims by responding to the crime scenes, providing immediate counseling and referral services and if needed, hospital accompaniment. Additionally, guidance is given to victims on the various legal steps within the criminal justice system such as crime victims' compensation issues, protective orders, and court accompaniment. 309 CITY OF BAYTOWN MISCELLANEOUS FUNDS OVERVIEW • Police Academy Fund (Fund 228) The academy provides in- service training to City of Baytown police officers as well as providing training to new recruits and officers from other agencies. This program is funded by the Law Enforcement Officer Standards and Education Organization (LEOSE) and fees charged to participating students. • Local Law Enforcement Block Grant Fund (Fund 233) This law enforcement program is a federally funded grant that operates under the direction of the City of Baytown's Police Department. The Police Department is responsible for ensuring that the program initiatives are met according to the Office of Justice Program guidelines. The LLEBG program is currently in its seventh year of operations and has been primarily funded with grant funds from the Office of Justice Programs — Bureau of Justice Assistance and local matching funds from the City of Baytown. The use of these funds is to pay overtime for the participating officers, and procure equipment, technology, and other material directly related to basic law enforcement functions. • Harris County Organized Crime and Narcotics Task Force Fund (Fund 240) The Task Force is a multi jurisdictional law enforcement program funded with pass - through grant funds and operates under the direction of the City of Baytown's Police Department. The Police Department is responsible for ensuring that the program initiatives are met according to the Office of Justice Program guidelines. The Task Force has been in operation for over twenty years and has been primarily funded with grant funds from the State of Texas' Office of the Governor - Criminal Justice Division. Other funding sources, such as matching funds, are provided by other participating law enforcement agencies and adjudicated funds received in the form of forfeited assets. • High Intensive Drug Trafficking Area Fund (Fund 241) HIDTA is a multi jurisdictional law enforcement program, funded by grants from the Office of National Drug Control Policy ( ONDCP), which operates under the direction of the City of Baytown's Police Department. The City of Baytown serves as the Administrator of HIDTA funds to the Director's office. The Director's office ensures program compliance with ONDCP guidelines. While the City does not have operational control or responsibility over the Director's activities, it does maintain critical oversight and management accountability of designated HIDTA funds. • Community Development Block Grant Fund (Fund 270) CDBG is funded through grants from the Department of Housing and Urban Development under its Entitlement Program and is used to carryout the initiatives of developing viable communities within the City of Baytown. The City's initiatives under this program are to provide decent housing, suitable living environment, and expanding economic opportunities for low- and moderate - income persons within the CDBG targeted areas. Emergency Operations Center (Fund 273) The Emergency Operations Center is a multi -year Economic Development Initiative Special Project grant funded through grants from the Department of Housing and Urban Development under the FY2001 Omnibus Consolidated and Emergency Supplemental Appropriations Act. The City's initiative under this program is to construct a new emergency operating center to replace the old emergency operating center, which is 310 CITY OF BAYTOWN MISCELLANEOUS FUNDS OVERVIEW inadequate in size, under- equipped, and not efficiently located to meet the current and future needs for the regional area. • Emergency Management Fund (Fund 291) Emergency Management This program is mandated by the Texas Disaster Act and has been partially funded in prior years by a FEMA grant that is passed through the State of Texas' Division of Emergency Management with matching funds from the City of Baytown General Fund. The City has been notified that funding was not included in the federal fiscal year 2004 budget for this program. The 2004 budget is funded from the City's General Fund. If changes are made during the federal legislative process and funds are awarded, a reduction in the General Fund transfer will be made to reflect this change. The funds are used to provide emergency management- related training for elected officials, other local officials, and support agencies. Local Emergency Planning Committee (LEPC) This program is mandated by SARA Title III and is funded by contributions received from the various plants with matching funds from the City of Baytown General Fund. The LEPC board meets to make recommendations for expenditure of these funds. It is used primarily to provide hazardous material education awareness to the City of Baytown; plants located in the industrial district; as well as in the Extra Territorial Jurisdiction (ETJ). • Baytown Nature Center Fund (Fund 296) The Baytown Nature Center is 420 -acre special use facility designed for passive recreation. It is a nature preserve to be used for fishing, birding, hiking, picnicking and environmental education, and consists of upland wooded areas, salt marshes, trails, fishing piers and educational pavilions. Funding is provided by user -fees and donated funds for special purposes. • Wetlands Education and Recreation Center Fund (Fund 298) Lee College, Goose Creek ISD, local industry, private contributions, and the City of Baytown fund this Parks and Recreation Department's initiative. It provides environmental education and recreation to both youth and adult citizens. • Wetlands Education and Recreation Center Fund - Special Proiects (Fund 299) Special contributions from Industry or other groups dedicated for the Wetlands Education and Recreation Center for improvements or activities. • Capital Repiacement Fund (Fund 350) The Capital Replacement Fund (CRF) was established to improve and maintain the City's non - infrastructure capital, including, but not limited to, such items as vehicles, equipment, computer software and hardware. Items included in the CRF are usually expensive, non - recurring items that have a useful life that spans more than one year. Funding is provided through capital lease payments from other funds and interest income. • Capital Improvement Program Fund (Fund 351) The Capital Improvement Program Fund (CIPF) was established in 1998 to provide pay -as -you go funding for the City's General Capital projects. The CIPF can be used to offset the impact of debt issued for capital improvements. 311 CITY OF BAYTOWN MISCELLANEOUS FUNDS OVERVIEW • Bavland Island Operations Fund (Fund 540) The activity relating to the leasing of the restaurant and marina facilities is recorded in the Bayland Island Operations Fund. These funds are used to maintain the facilities and service the Alternate Minimum Tax (AMT) debt issued in 1992. A lease for the operation of the marina was executed in 2002. The City is currently exploring options for the vacant restaurant that include possible sale or lease of the facility. • Medical Benefits Fund (Fund 560) The Internal Service Risk Management Fund for medical benefits includes premium payments and claims for the City's self - funded health and dental program. The budget includes an across the board rate increase effective January 1, 2004 which will increase the City's, retirees and employees' contribution by 15.3 %. Plan design changes will also go into effect January 1, 2004. The Major Budget Issues section includes additional information on rate changes. The City fully funds a reserve for claims incurred but not reported and maintains adequate reserves to cover unexpected spikes in plan costs. • Workers Compensation Fund (Fund 561) The Internal Service Risk Management fund for workers compensation includes activities associated with the administration of the City's self - funded workers compensation program. The target reserve level for the Workers Compensation Risk Management fund is to maintain between a 90 to 120 day reserve to cover unexpected spikes in plan costs. The City fully finds a reserve for claims incurred but not reported and maintains adequate reserves. 312 CITY OF BAYTOWN MUNICIPAL COURT SPECIAL REVENUE FUND 201 BUDGET SUMMARY BY FUND Actual Budget Estimated Adopted 2001 -02 2002 -03 2002 -03 2003 -04 Revenues Intergovernmental $ 23,326 $ 29,490 $ 30,476 $ 23,536 Charges for Services 90,895 74,700 89,557 85,597 Miscellaneous 2,703 1,000 2,025 1,500 Operating Transfers -in 15,053 21,639 26,352 29,797 Total Revenues 131,977 126,829 148,410 140,430 Expenditures Building Security 50,174 52,862 57,624 62,480 Technology 23,650 41,200 40,369 41,700 JAIBG 25,917 32,767 33,697 25,156 Total Expenditures 99,741 126,829 131,690 129,336 Excess (Deficit) Revenues Over Expenditures 32,236 16,720 11,094 Restricted Working Capital - Beg. 83,823 116,059 116,059 132,779 Restricted Working Capital - End. $ 116,059 $ 116,059 $ 132,779 $ 143,873 313 CITY OF BAYTOWN HAZARDOUS MATERIALS SPECIAL REVENUE FUND 210 BUDGET SUMMARY BY FUND Actual Budget Estimated Adopted 2001 -02 2002 -03 2002 -03 2003 -04 Revenues HazMat Billings $ $ $ $ 63,000 Advance from General Fund 25,000 Total Revenues 88,000 Expenditures Personnel - - - 31,600 Supplies - - - 4,000 Maintenance - - - 8,100 Services - - - 1,800 Depreciation - - - 17,500 Total Operating - - - 63,000 Total Expenditures - - - 63,000 Excess (Deficit) Revenues Over Expenditures - - - 25,000 Working Capital - Beginning - - - - Working Capital - Ending 314 $ - $ - $ - $ 25,000 CITY OF BAYTOWN FAMILY & YOUTH PROGRAM FUND 226 BUDGET SUMMARY BY FUND Actual Budget Estimated Adopted 2001 -02 2002 -03 2002 -03 2003 -04 Revenues Bureau of Justice $ 75,437 $ 94,211 $ 45,574 $ 78,029 GCCISD 77,297 76,411 77,607 79,206 Child Safety Seat Fines 48,997 51,072 58,981 69,915 Interest Income 9,749 7,000 6,980 7,000 Contributions 18,551 18,339 11,646 12,009 In -kind City contribution 16,527 10,200 10,956 15,693 Miscellaneous 30,825 - - Transfers In 10,573 14,761 7,428 10,317 Total Revenues 287,956 271,994 219,172 272,169 Expenditures DARE 154,594 VOCA' 95,501 Special Police Programs 37,861 Youth Programs - Child Safety Programs - Total Ooeratine 287,956 152,822 155,214 158,411 119,172 63,958 104,039 32,000 11,000 Total Expenditures 287,956 271,994 219,172 305,450 Excess (Deficit) Revenues Over Expenditures (33,281) Restricted Working Capital - Beg. 346,218 346,218 346,218 346,218 Restricted Working Capital - End. $ 346,218 $ 346,218 $ 346,218 $ 312,937 ' Grant approved on July 10, 2003 for Grant Year 2004. 0F." CITY OF BAYTOWN POLICE ACADEMY FUND 228 BUDGET SUMMARY BY FUND Actual Budget Estimated Adopted 2001 -02 2002 -03 2002 -03 2003 -04 Revenues 2,201 728 728 - Drug Enforcement Agency $ - $ - $ 26,877 $ - Fees - Police Department 675 31,249 28,197 30,546 Fees - Outside Agency 1,165 8,494 1,073 8,476 Investment Interest 542 - 525 - L.E.O.S.E. Revenues 12,966 11,000 10,963 11,000 Transfer -in 19,520 3,804 - - Total Revenues 34,868 54,547 67,635 50,022 Expenditures Personnel Services 2,201 728 728 - Supplies 14,912 25,810 21,576 25,810 Maintenance 6,851 11,395 8,481 11,395 Services 12,562 18,068 10,902 12,817 Total Operating 36,526 56,001 41,687 50,022 Capital Outlay 18,362 13,337 1,694 37,284 Total Expenditures 54,888 69,338 43,381 87,306 Excess (Deficit) Revenues Over Expenditures Working Capital - Beginning Working Capital - Ending 316 (20,020) (14,791) 24,254 (37,284) 33,051 13,031 13,030 37,284 $ 13,031 $ (1,760) $ 37,284 $ - CITY OF BAYTOWN LOCAL LAW ENFORCEMENT BLOCK GRANT (LLEBG) FUND 233 BUDGET SUMMARY BY FUND Revenues Bureau of Justice Interest Income Transfer In - General Fund Expenditures Personnel Services Services Capital Outlay Actual Budget Estimated Adopted 2001 -02 2002 -03 2002 -03 2003 -04 $ 100,435 $ 69,298 $ 6,300 $ 106,614 1,961 - 963 985 11,159 6,133 6,133 11,292 Total Revenues 113,555 75,431 13,396 118,891 10,519 30,000 2,492 35,462 7,500 8,665 7,000 7,000 Total Operating 18,019 38,665 9,492 42,462 93,575 38,333 8,023 76,429 Total Expenditures 111,594 76,998 17,515 118,891 Excess (Deficit) Revenues Over Expenditures 1,961 (1,567) (4,119) - Fund Balance - Beginning 2,158 4,119 4,119 Fund Balance - Ending $ 4,119 $ 2,552 $ - $ Oki CITY OF BAYTOWN HARRIS COUNTY ORGANIZED CRIME & NARCOTICS TASK FORCE FUND 240 BUDGET SUMMARY BY FUND Actual Budget Estimated Adopted* 2001 -02 2002 -03 2002 -03 2003 -04 Revenues 3,227,617 3,688,937 3,001,744 3,263,631 Bureau of Justice $ 2,878,577 $ 3,198,661 $ 2,706,971 $ 3,238,391 Forfeited Revenue 1,434,237 1,330,519 507,075 476,833 Matching Revalue 526,700 - 534,777 562,718 Interest Income 30,546 75,000 19,115 50,000 Transfer In - General Fund 65,186 70,752 77,546 72,537 Total Revenues 4,935,246 4,674,932 3,845,483 4,400,479 Expenditmres Personnel Services 3,227,617 3,688,937 3,001,744 3,263,631 Supplies 113,274 151,150 136,755 171,050 Maintenance 62,537 70,900 85,582 117,000 Services 814,725 505,945 469,272 568,025 Total Operating 4,218,103 4,416,932 3,693,352 4,119,706 Capital Outlay 717,143 258,000 130,965 217,275 Transfer Out - General Fund - - 21,166 63,498 Total Expenditures 4,935,246 4,674,932 3,845,483 4,400,479 Excess (Deficit) Revenues Over Expenditures - - - - Fund Balance - Beginning - - - - Fund Balance - Ending $ - $ - $ - $ - * Grant approved, Resolution #1568, January 23, 2003. kH*3 CITY OF BAYTOWN HIGH INTENSITY DRUG TRAFFICKING AREA (HIDTA) FUND 241 BUDGET SUMMARY BY FUND Actual Budget Estimated Adopted* 2001 -02 2002 -03 2002 -03 2003 -04 Revenues Office of National Drug Control Policy $ 943,472 $ 966,794 $ 814,632 $ 882,795 Total Revenues 943,472 966,794 814,632 882,795 Expenditures Personnel Services 9,720 13,100 12,905 13,100 Supplies 12,253 19,500 28,643 1,770 Services 689,196 720,130 739,874 862,925 Total Operating 711,169 752,730 781,422 877,795 Capital Outlay 232,303 214,064 35,125 5,000 Total Expenditures 943,472 966,794 816,547 882,795 Excess (Deficit) Revenues Over Expenditures Fund Balance - Beginning 1,915 1,915 1,915 Fund Balance - Ending $ 1,915 1,915 $ - $ * Grant approved, Resolution #1580, April 10, 2003. 319 CITY OF BAYTOWN COMMUNITY DEVELOPMENT BLOCK GRANT FUND 270 BUDGET SUMMARY BY FUND Actual Budget Estimated Adopted* 2001 -02 2002 -03 2002 -03 2003 -04 Revenues CDBG - Entitlement $ 1,126,000 $ 1,089,000 $ 1,089,000 $ 1,028,000 Program Income 81,925 32,560 76,331 56,450 Total Revenues 1,207,925 1,158,560 1,165,331 1,084,450 Expenditures 924,576 883,244 883,244 322,471 Available for Reprogramming- Ending Program Administration 151,262 160,149 160,149 152,642 Main Street Coordinator - 63,651 44,247 56,958 Housing Rehabilitation 170,087 298,044 270,762 271,497 Basic Home Improvement 23,794 77,400 73,163 56,450 Demolition of Structures 136,106 160,000 154,006 140,000 Code Enforcement- Vacant /Alleyways 66,573 25,000 25,000 144,200 Code Enforcement Program 86,233 150,000 134,516 - Senior/Disabled Citizens Taxi Program 56,265 50,000 50,000 64,667 Functional Plan - Transportation 5,404 - - - Homebuyers' Assistance Program 163,506 176,915 173,096 158,334 Literacy Programs 76,392 93,600 93,600 90,000 Our Promise for West Baytown - Public Services 5,000 15,000 15,000 - Bay Area Rehabilitation Center - 50,000 52,115 35,048 Sidewalk and Curb Replacement Program 185,587 193,468 182,923 181,125 Lincoln Cedars Park improvements 8,750 - - - Central Little League Park Improvements 5,553 - Duke Hill Park - Phase I 24,925 - - - Umdad Park 20,361 - - - Pelly Park 7,411 - - - W.C. Britton Park 21,468 - - - Duke Hill Park - Phase II 34,580 161,995 161,995 - Tejas Park - 12,000 12,000 - Gcose Creek Park - 66,532 78,532 - Our Promise for West Baytown - Public Facilities - 35,1100 35,000 - Our Promise for West Baytown - Youth Study - - - 8,000 Baytown Senior Center - 10,000 10,000 - Private Sewer Line Repair - - - 48,000 Total Expenditures 1,249,257 1,798,754 1,726,104 1,406,921 Excess (Deficit) Revenues Over Expenditures (41,332) (640,194) (560,773) (322,471) Available for Reprogramming - Beginning 924,576 883,244 883,244 322,471 Available for Reprogramming- Ending $ 883,244 $ 243,050 $ 322,471 $ - * Adopted by City Council Resolution #1593, July 10,2003. 320 CITY OF BAYTOWN EMERGENCY OPERATIONS CENTER FUND 273 BUDGET SUMMARY BY FUND Continuing Actual Budget Estimated Projects Adopted* 2001 -02 2002 -03 2002 -03 2003 -04 2003.04 Revenues US Dept. of Housing & Urban Development Total Revenues Expenditures - $ 1,446,810 $ 16,654 $ 1,430,156 $ 1,446,810 Maintenance 26,670 26,670 26,670 Services - - - Total Operating 26,670 - 26,670 26,670 Capital Outlay 1,420,140 16,654 1,403,486 1,403,486 Total Expenditures - 1,446,810 16,654 1,430,156 1,430,156 Excess (Deficit) Revenues Over Expenditures - - - - - Working Capital - Beginning - Working Capital - Ending $ - $ $ $ $ * Grant approved, January 18, 2002 321 CITY OF BAYTOWN EMERGENCY MANAGEMENT FUND 291 BUDGET SUMMARY BY FUND Actual Budget Estimated Adopted 2001 -02 2002 -03 2002 -03 2003.04 Revenues FEMA $ 44,259 $ 32,396 $ 45,119 $ Contributions 200 5,109 500 Interest 84 - - Transfer- in General Fund 124,004 133,097 116,314 172,755 Total Revenues 168,547 170,602 161,933 172,755 Expenditures Personnel Services 105,281 106,929 108,636 111,251 Supplies 9,429 11,360 10,866 11,360 Maintenance 14,972 16,850 14,269 16,850 Services 25,426 35,463 28,362 30,294 Total Operating 155,108 170,602 162,133 169,755 Capital Outlay 13,239 3,000 Total Expenditures 168,347 170,602 162,133 172,755 Excess (Deficit) Revenues Over Expenditures 200 (200) Working Capital - Beginning 200 200 Working Capital- Ending $ 200 $ 200 $ - $ CITY OF BAYTOWN LOCAL EMERGENCY PLANNING COMMITTEE (LEPQ BUDGET SUMMARY BY FUND Revenues 7,450 5,380 7,378 Maintenance 45 300 - - Services 16,432 Contributions $ 14,903 $ 8,625 $ 8,625 $ 8,625 Hazardous Materials Grant 15,160 - - - Interest - 300 300 200 City Match - General Fund 8,625 8,625 8,625 8,625 Total Revenues 38,688 17,550 17,550 17,450 Expenditures Supplies 13,673 7,450 5,380 7,378 Maintenance 45 300 - - Services 16,432 9,800 8,109 9,872 Total Operating 30,150 17,550 13,489 17,250 Capital Outlay Total Expenditures 30,150 17,550 13,489 17,250 Excess (Deficit) Revenues Over Expenditures 8,538 4,061 200 Working Capital- Beginning 19,119 27,657 27,657 31,718 Working Capital - Ending $ 27,657 $ 27,657 $ 31,718 $ 31,918 ON CITY OF BAYTOWN BAYTOWN NATURE CENTER FUND 296 BUDGET SUMMARY BY FUND Actual Budget Estimated Adopted 2001 -02 2002 -03 2002 -03 2003 -04 Revenues 1,215 10,000 - - BNC User Fees $ 23,514 $ 54,610 $ 46,401 $ 51,760 Miscellaneous 45 - 200 - Transfer In - Parks & Rec. Escrow 10,000 - - - Total Revenues 33,559 54,610 46,601 51,760 Expenditures 11,921 $ 3,340 $ 10,449 $ 14,250 Personnel Services 17,921 51,416 46296 46,297 Supplies 1,801 1,100 610 610 Maintenance 80 - 32 - Services 621 675 1,135 1,052 Total Operating 20,423 53,191 48,073_ 47,959 Capital Outlay 1,215 10,000 - - Total Expenditures 21,638 63,191 48,073 47,959 Excess (Deficit) Revenues Over Expenditures 11,921 (8,581) (1,472) 3,801 Working Capital - Beginning - 11,921 11,921 10,449 Working Capital - Ending $ 11,921 $ 3,340 $ 10,449 $ 14,250 CITY OF BAYTOWN BAYTOWN NATURE CENTER SPECIAL PROJECTS FUND 296 BUDGET SUMMARY BY FUND Actual Budget Estimated Adopted 2001 -02 2002 -03 2002 -03 2003 -04 Revenues Contributions $ 30,000 $ 8,000 $ 38,025 $ 12,757 Transfer-In from General Fiord - 5,000 5,000 - Total Revenues 30,000 13,000 43,025 12,757 Expenditures Personnel Services Supplies Services Capital Outlay Total 8,146 20,717 24,960 4,575 4,656 4,585 1- 800 480 480 12,799 15,705 17,105 Total Expenditures 12,799 30,226 25,853 47,130 Excess (Deficit) Revenues Over Expenditures Funds Available - Beginning Funds Available - Ending 17,201 (17,226) 17,172 (34,373) - 17,201 17,201 34,373 $ 17,201 $ (25) $ 34,373 $ - 323 CITY OF BAYTOWN WETLANDS EDUCATION AND RECREATION CENTER FUND 298 OPERATIONS BUDGET SUMMARY BY FUND Actual Budget Estimated Adopted 2001 -02 2002 -03 2002 -03 2003-04 Revenues Goose Creek CISD $ 40,000 $ 40,000 $ 40,000 $ 40,000 Lee College 25,000 25,000 25,000 25,000 Interest on Investments 1,345 1,500 140 150 Contributions - 24,135 37,000 50,148 Miscellaneous - - 1,436 - Transfer In - General Fund 40 ,000 40,000 40,000 40,000 Total Revenues 106,345 130,635 143,576 155,298 Expenditures Personnel Services 119,077 143,353 124,076 124,614 Supplies 6,990 10,500 6,469 10,069 Maintenance 9,155 4,904 4,818 4,818 Services 8,370 22,614 10,596 14,797 Sundry - 500 500 500 Total Operating 143,592 181,871 146,459 154,798 Capital Outlay 1,000 500 500 Total Expenditures 143,592 182,871 146,959 155,298 Excess (Deficit) Revenues Over Expenditures Working Capital - Beginning Working Capital - Ending 324 (37,247) (52,236) (3,383) 51,142 13,895 13,895 10,512 $ 13,895 S (38,341) S 10,512 $ 10,512 CITY OF BAYTOWN WETLANDS EDUCATION AND RECREATION CENTER FUND 299 SPECIAL PROJECTS PRELINMARY BUDGET SUMMARY BY FUND Actual Budget Estimated Adopted 2001 -02 2002 -03 2002 -03 2003 -04 Funding Sources TNRCC $ 5,860 $ - $ - $ Investtnent Interest 4,473 2,776 2,800 2,800 Contributions 165,863 32,036 32,915 33,000 Total Revenues 176,196 34,812 35,715 35,800 Expenditures Personnel Services Supplies Maintenance Services Sundry Capital Outlay 34,498 8,149 35,000 35,000 27,602 164,961 20,000 30,000 1,509 4,241 4,900 2,000 11,400 9,665 700 3,000 288 16 20 1,700 Total Operating 75,297 187,032 60,620 71,700 2,252 10,356 100 10,356 Total Expenditures 77,549 197,388 60,720 82,056 Excess (Deficit) Revenues Over Expenditures 98,647 (162,576) (25,005) (46,256) Funds Available - Beginning 82,341 180,988 180,988 155,983 Funds Available - Ending $ 180,988 $ 18,412 $ 155,983 $ 109,727 325 CITY OF BAYTOWN CAPITAL REPLACEMENT FUND (CRF) 350 BUDGET SUMMARY Actual Budget Estimated Adopted 2001 -02 2002 -03 2002 -03 2003 -04 Sources Principal $ 805,538 $ 495,389 $ 708,413 $ 477,018 Interest on receivable 50,634 75,571 72,449 51,488 Interest on investments 25,488 - 23,100 15,000 Total Sources 881,660 570,960 803,962 543,506 ITS 208,348 20230 - 292,224 Fire Department 63,145 Water Distribution 289,646 42,000 Streets - - 132,176 - Drainage 259,359 61,000 59,148 Traffic - 75,000 58,150 General Overhead 16,654 - - - Parks 86,634 75,500 160,000 CCPD 87,152 - - Water Distribution - - 58,000 Solid Waste 98,104 - 103,678 - Bayland Island 11,500 185,100 12,578 Prior Years Requests on Hold - 293,402 - Total CRF Uses 830,896 396,600 948,778 552,224 Net sourceluse of resources 50,764 174,360 (144,816) (8,718) Budgetary Funds Available - Beginning 430,718 481,482 481,482 336,666 Budgetary Funds Available - Ending 481,482 655,842 336,666 327,948 Outstanding Advances Total CRF Resources 2003 -04 CRF Uses 836,728 1,077,092 1,077,092 1,152,300 $ 1,318,210 $ 1,732,934 $ 1,413,758 $ 1,480,248 Eisfimated Org. # Division Description Price 10710 ITS Tape Backup Library $ 59,380 10710 ITS 20230 Fire 50210 Parks 30410 Water Distribution kPV IBM RS6000 Servers 232,844 Protective Equipment 42,000 Replacement of light poles at North, East & West 160,000 Backhoe 58,000 $ 552,224 CITY OF BAYTOWN CAPITAL REPLACEMENT FUND (CRF) 350 CAPITAL LEASE LIST Actual Budget Estimated Adopted Div. Description 2001 -02 2002.03 2002.03 2003-04 10330 Tax Application $ 17,647 $ 26,686 $ 26,686 $ 10710 Pentamation Software Migration (pmt. 3 of 4) Inspections Software Upgrade (pmt. 3 of 4) Tape Backup Library (pmt 1 of 4) IBM RS6000 Servers (pmt t of 4) 11910 (3) Warning Sirens (2) Warning Sirens 20220 Tow Vehicle (pmt. 5 of 7) 20230 Fire Truck (pmt. 6 of 7) Fire Station - Reconstruction (pmt 3of 5) Protective Gear 2003 (pmt 1 of 2) Protective Gear 2004 (pmt 1 of 4) 20410 Remount Ambulance Module (pmL 3 of 3) 30110 Street Sweeper Sweeper 30120 Excavator (pmt. 3 of 5) Flatbed Truck (pmt 2 of 4) 30210 1985 Bucket Truck 50210 Prior Years Requests on Hold 50210 Ball Lights C@ Jenkins Parks (pmt. 4 of 5) Jenkins/Holloway Park Imps Jenkins Park (pmt. 2 of 5) Replacement of light Poles (pmt 1 of 4) Flooring For Wetlands Center 30410 Backhoe (pmt. 1 of 4) 8 yd. Dump Truck 30510 Vactor Truck 30610 2 1/2 ton Utility Truck 32010 Chipper Picker Truck (pmt. 3 of 4) (2) 2003 1/2 Ton Trucks 2003 L7500 Stakebed Truck 20095 Muniepal Court Imaging Software 53020 Bayland Island Sign (pmL 2 of 3) 53020 Dredging for Bayland (pmt. 2of 6) Total for Capital Leases 56,900 63,501 179,922 10,625 10,604 10,604 10,604 - - - 15,260 - - - 48,309 17,061 17,061 17,061 - 45,100 4,241 9,897 - 2,873 2,873 2,873 2,873 45,151 45,151 45,151 45,151 33,800 82,595 82,595 85,306 - - - 11,721 - - - 9,280 9,058 13,10 6 13,106 13,106 24,674 24,674 47,952 - 33,800 33,534 105,348 - 58,250 58,616 58,616 58,038 - 16,608 16,608 15,914 20,419 20,419 14,205 50,391 50,391 50,391 50,391 53,103 - - 49,089 16,909 16,909 16,909 - - - 41,118 15,794 15,794 15,794 - - - 14,905 34,071 - - 124,036 - - 18,627 - - 49,640 - 25,850 27,031 27,031 27,031 - - 8,282 8,282 13,229 13,229 96,426 - - - - 12,388 12,388 11,080 - 28,778 $ 856,172 $ 570,960 780,862 528,506 327 CITY OF BAYTOWN CAPITAL IMPROVEMENT PROGRAM FUND (CIPF) 351 BUDGET SUMMARY Actual Budget Estimated Adopted 2001 -02 2002 -03 2002 -03 2003 -04 Revenues Interest on investments $ 129,330 $ 130,000 $ 78,500 $ 93,000 Repayment of advances - 2,445,000 - - Transfer in for capital projects 1,250,000 1,250,000 1,250,000 1,250,000 Total Revenues 1,379,330 3,825,000 1,328,500 1,343,000 Expenditures CIP Project Management - 73,110 30,258 51,422 Street rehab program 636,680 85,537 - Advances for bond program - - - 250,000 Landfill erosion control - - - 1,250,000 Community Center improvements - - - 400,000 2001 Bond Program supplemental - - - 750,000 Total Expenditures 636,680 73,110 115,795 2,701,422 Excess (Deficit) Revenues Over Expenditures Fund Balance - Beginning Fund Balance - Ending kw-I 742,650 3,751,890 1,212,705 (1,358,422) 3,228,005 3,970,655 3,970,655 5,183,360 $ 3,970,655 $ 7,722,545 $ 5,183,360 $ 3,824,938 CITY OF BAYTOWN BAYLAND ISLAND OPERATIONS FUND 540 BUDGET SUMMARY BY FUND Actual Budget Estinurted Adopted 2001 -02 2002 -03 2002 -03 2003 -04 Revenues 2,409 1,100 750 1,100 Lease of Facilities $ 40,175 $ 202,000 $ 48,000 $ 36,000 Interest on Investments 7,470 5,000 3,100 3,000 Transfer In - General Fund 108,787 108,787 108,787 184,779 Miscellaneous Revenues 41,825 49,848 49,848 49,848 Total Revenues 198,257 365,635 209,735 273,627 Expenditures Supplies 2,409 1,100 750 1,100 Maintenance 32,501 28,500 24,550 22,000 Services 30,539 21,370 19,070 19,770 Debt Service 190,899 198,864 190,899 190,899 Taal Operating 256,348 249,834 235,269 233,769 Capital Outlay - 115,166 47,166 39,858 Total Expenditures 256,348 365,000 282,435 273,627 Excess (Deficit) Revenues Over Expenditures (58,091) 635 (72,700) Working Capital- Beginning 233,966 175,875 175,875 103,175 Working Capital- Ending $ 175,875 $ 176,510 $ 103,175 $ 103,175 CITY OF BAYTOWN BAYLAND ISLAND SETTLEMENT BUDGET SUMMARY BY FUND Actual Budget Estimated Adopted 2001 -02 2002 -03 2002 -03 2003 -04 Revenues Interest on Investments S - $ - $ 4,385 $ 2.000 Settlement Proceeds 1,202,500 - Total Revenues 1,206,885 2,000 Expenditures Services 471,645 - Other - 737,240 Total Expenditures 471,645 737,240 Excess (Deficit) Revenues Over Expenditures 735,240 (735,240) Working Capital- Beginning - 735,240 Working Capital - Ending $ $ $ 735,240 $ - 329 CITY OF BAYTOWN MEDICAL BENEFITS FUND 560 BUDGET SUMMARY BY FUND Actual Budget Estimated Adopted 46020 Employer Contributions S 2,517,281 $ 2,986,117 $ 2,944,985 $ 3,302,020 46070 Employee Contributions 711,243 775,000 693,985 883,676 46020 Employer Retiree Contributions 505,569 562,991 549,685 670,007 49003 Interest Income 105,216 41,000 58,345 55,000 49016 Retiree Contributions 130,873 126,000 141,883 212,547 Total Revenues 3,970,182 4,491,108 4,388,883 5,123,250 Expenditures 72001 Office Supplies - 500 - 250 74021 Special Services - 2,500 - 1,000 75052 Claim Payments 3,827,916 4,057,000 4,143,535 4,499,000 75054 Stop Gap Insurance 264,879 276,000 283,278 340,000 75056 Administrative Fee on Ins. 242,760 224,000 257,407 283,000 Total Expenditures 4,335,555 4,560,000 4,684,220 5,123,250 Excess (Deficit) Revenues Over Expenditures Working Capital - Beginning Working Capital - Ending No. of Working Capital Days (365,373) (68,892) (295,337) 2,683,776 2,318,403 2,318,403 2,023,066 $ 2,318,403 $ 2,249,511 $ 2,023,066 $ 2,023,066 195 180 158 144 CITY OF BAYTOWN WORKERS COMPENSATION FUND 561 BUDGET SUMMARY BY FUND Actual Budget Estimated Adopted 2001 -02 2002 -03 2002 -03 2003 -04 46020 Departmental Billings $ 418,447 $ 421,365 $ 409,454 $ 808,397 49003 Interest Income 38,841 16,000 20,723 18,000 Total Revenues 457,288 437,365 430,177 826,397 Expenditures 74021 Special Services 18,800 20,000 24,400 25,000 74042 Education & Training - 5,000 3,000 5,000 75052 Claim Payments 420,249 373,750 393,128 552,689 75054 Stop Gap Insurance 41,607 49,928 66,858 81,000 75056 Administrative Fee on Ins. 53,440 52,000 57,654 60,500 Taal Expenditures 534,096 500,678 545,040 724,189 Excess (Deficit) Revenues Over Expenditures Working Capital - Beginning Working Capital - Ending No. of Working Capital Days 330 (76,808) (63,313) (114,863) 102,208 222,016 145,208 145,208 30,345 $ 145,208 $ 81.895 $ 30,345 $ 132,553 99 60 20 67