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_FY 02-03 COB Adopted BudgetCITY OF BAYTOWN ANNUAL PROGRAM OF SERVICES 2002 -03 ADOPTED BUDGET SUBMITTED TO THE MAYOR AND COUNCIL September 12, 2002 Gary Jackson Interim City Manager Bob Leiper Assistant City Manager Donna Sams Director of Finance !Y ASTRODOME 30 MINUTES GALVESTON, TV 55 MINUTES ` HOBBY AIRPORT 3S MINUTES OmbY HOUSTON INTER- 1' I CONTINENTAL AIRPORT 55 MINUTES 1 HOUSTON, TX 30 MINUTES JOHNSON SPACE CENTER YO MINUTES ` ONT BFLVIEW LI N T Y PAR[ ,a FM x U! ACH CHAMBERS I tlll' _� - - -1fI E PASADIDEJ} PARK rcln Y� 8 A Y 11 S p� w � POI �o LA PO A C A L V E S T O N PEAR ,s LAKE TAY VI R C `N N U ASA SEABROLOOKK ` SNORES E P REMAR WE ��w s du LEAGUE / ®' 1 LEAGUE CITY GALVESTON \ co TEXAS \ CITY eo. ar ALVIN \ (� \r Ea LL411GE8E1 Am q ` \ / Minn � xrncx / w.a I CITY OF BAYTOWN ELECTED OFFICIALS PETE C. ALFARO MAYOR MERCEDES RENTERIA III D.C. (DON) MURRAY COUNCIL MEMBER COUNCIL MEMBER DISTRICT 1 SCOTTSHELEY COUNCIL MEMBER DISTRICT 2 CALVIN MUNDINGER COUNCIL MEMBER DISTRICT 3 DISTRICT 4 RONALD W. ANDERSON MAYOR PRO TEMPORE BAS DISTRICT 5 COLEMAN GODWIN COUNCIL MEMBER DISTRICT 6 ff EMPLOYEE MISSION STATEMENT CITY OF BAYTOWN, TEXAS PRIDE IN PUBLIC SERVICE IS THE CORNERSTONE OF OUR COMMITMENT TO EXCELLENCE We pledge to be responsive to the decisions of our elected officials and to the needs of our citizens. This will grow through open and effective communication among the council, the citizens, and the employees. We commit ourselves to serving the best interests of the people of our community through courteous and efficient service. We dedicate ourselves to the highest ideals of honor and integrity in our relationships with the public. We strive to maintain a progressive, enthusiastic, and creative approach to our work. This is our professional responsibility. We affirm the dignity and worth of every service rendered by city employees. BAT EFFICIENT SERVICE TODAY - ENTHUSIASM FOR TOMORROW iv CITY OF BAYTOWN ORGANIZATION CHART I Citizens II G City Council I H City Manager Y Legal Fire Assistant City Manager City Clerk & Municipal Court Fiscal Operations Human Resources Information Technology Services (ITS) Library Public Health & EMS Public Safety Communications Assistant City Police Manager Engineering Parks & Recreation I Planning and I Development Services Public Works Utilities GOVERNMENT FINANCE OFFICERS ASSOCIATION Distinguished Budget Presen tation Award PRESENTED TO City of Baytown Texas For the Fiscal Year Beginning October 1, 2001 President Exxutive Direaor The Government Finance Officers Association of the United States and Canada (GFOA) presented a Distinguished Budget Presentation Award to City of Baytown, Texas for its annual budget for the fiscal year beginning October 1, 2001. In order to receive this award, a governmental unit must publish a budget document that meets program criteria as a policy document, as an operations guide, as a financial plan, and as a communications device. This award is valid for a period of one year only. We believe our current budget continues to continues to conform to program requirements, and we are submitting it to GFOA to determine its eligibility for another award. Vi CITY OF BAYTOWN ANNUAL PROGRAM OF SERVICES ADOPTED BUDGET 2002 -03 TABLE OF CONTENTS Page Map of City of Baytown, Texas ii List of Elected Officials iii Mission Statement iv Organization Chart v GFOA Distinguished Budget Presentation Award vi Table of Contents Reader's Guide Reader's Guide 1 Budget Calendar 4 Overview of the City of Baytown 5 Financial Policies 8 Budget Glossary 10 Manager's Message Transmittal Letter - Adopted Budget 17 City Council Budget Questionnaire 23 Technical Adjustment 24 Maior Budget Issues Renort General Fund 27 General Debt Service Fund 35 Hotel/Motel Fund 36 Water and Sewer Fund 36 Sanitation Fund 37 Central Services 38 Baytown Area Water Authority 39 Crime Control and Prevention District 41 Municipal Development District 42 Supplemental Requests 44 Capital Requests 45 Miscellaneous Information 47 Compensation Plan 48 Water and Sewer Rates 50 CCPD Transition Plan 52 Comprehensive Plan Staff Proposal 53 Storm Water Phase I1 62 Downtown Redevelopment Program 66 Unfunded Requests Supplemental Requests 68 Capital Requests 69 CITY OF BAYTOWN ANNUAL PROGRAM OF SERVICES ADOPTED BUDGET 2002 -03 TABLE OF CONTENTS Page Budget Summaries Budget Summary Comparison - Comparison of 2002 Budget to 2003 Adopted 71 Budget Summary Comparison - Consolidated Summary of Fund Balances 72 Summary of All Fund Types - Comparative Schedule of Budgets for 2003 73 Summary of Governmental Fund Types - Comparative Schedule of Budgets for 2003 74 Governmental Fund Expenditure Detail for Fiscal Year 2003 75 General Fund - Budget Summary by Fund 79 Assessed Valuation, Estimated Ad Valorem Collections and Ad Valorem Tax Rate Distribution 80 General Debt Service Fund - Budget Summary by Fund 81 Hotel/Motel Fund - Budget Summary by Fund 82 Summary of Proprietary Fund Types - Comparative Schedule of Budgets for 2003 83 Proprietary Fund Expenditure Detail for Fiscal Year 2003 84 Water and Sewer Fund - Budget Summary by Fund 86 Sanitation Fund - Budget Summary by Fund 87 Garage Fund - Budget Summary by Fund 88 Warehouse Operations Fund - Budget Summary by Fund 89 General Fund Organization Chart 91 Budget Summary by Fund (Revenues & Expenditures by Type) 92 Budget Summary by Fund (Revenues & Expenditures by Function) 93 Revenue Detail 94 Budget Summary by Department 96 Budget Summary by Account 97 General Fund Program Summaries and Departmental Budgets General Administration 102 Fiscal Operations 104 Legal Services 106 Information Technology Services 108 Planning and Development Services 110 Human Resources 112 City Clerk 115 City Facilities 118 General Overhead 119 Police 122 Fire 126 Communications 130 Emergency Medical Services 132 Public Works Administration 134 Streets and Drainage 136 Traffic Control 138 Engineering 140 CITY OF BAYTOWN ANNUAL PROGRAM OF SERVICES ADOPTED BUDGET 2002 -03 I TABLE OF CONTENTS I Paee Public Health 144 Parks and Recreation 146 Sterling Municipal Library 150 Transfers Out 153 General Debt Service Fund Budget Summary by Fund 155 Assessed Valuation, Estimated Ad Valorem Collections and Ad Valorem Tax Rate Distribution 156 Assessed Valuations, Tax Levy and Collections - Last Ten Fiscal Years 157 General Long Term Debt Principal and Interest Requirements As of October 1, 2002 158 General Long Term Debt Schedule of Fiscal Year 2002 -03 Requirements 159 Statement of Bonded Indebtedness General Obligation Bonds Fiscal Year 2002 -03 160 Hotel/Motel Fund Organization Chart 167 Budget Summary by Fund 169 Program Summary 170 Service Level Budget 171 Water and Sewer Fund Organization Chart 173 Budget Summary by Fund (Revenues & Expenditures by Type) 174 Budget Summary by Fund (Revenues & Expenditures by Function) 175 Operating Results 176 Revenue Detail 177 Summary by Account 178 Water and Sewer Fund Program Summaries and Departmental Budgets Utility Billing and Collections 180 Water and Sewer General Overhead 183 Water Operations 184 Wastewater Operations 186 Utility Construction 188 Transfers Out 191 Waterworks and Sewer System Revenue Bonds - Long Term Debt Schedules Summary of Annual Debt Requirements 192 Sanitation Fund Organization Chart 197 Budget Summary by Fund 198 Operating Results 199 Solid Waste Program Summary 200 Solid Waste Service Level Budget 201 CITY OF BAYTOWN ANNUAL PROGRAM OF SERVICES ADOPTED BUDGET 2002 -03 TABLE OF CONTENTS Page Central Services Garage Fund Organization Chart 203 Garage Fund Budget Summary by Fund 204 Garage Fund Operating Results 205 Garage Operations Program Summary 206 Garage Operations Service Level Budget 207 Warehouse Operations Fund Organization Chart 209 Warehouse Operations Fund Budget Summary by Fund 210 Warehouse Operations Operating Results 211 Warehouse Operations Program Summary 212 Warehouse Operations Service Level Budget 213 Ordinances Appropriation Ordinance 215 Tax Levy - Ordinance - General Fund 217 Water and Sewer Rate Change 219 Salary Schedules All Funds Summary of Full -time Positions by Department 223 Schedule of Full -time Budgeted Positions 224 Endnotes for Personnel Changes 232 Salary Structure and Grade 233 Statistical Section General Governmental Expenditures by Function - Last Ten Fiscal Years Table 1 235 General Governmental Revenues by Source - Last Ten Fiscal Years Table 2 235 General Governmental Tax Revenues by Source - Last Ten Fiscal Years Table 3 238 Assessed and Estimated Actual Value of Property - Last Ten Fiscal Years Table 4 238 Property Tax Levies and Collections - Last Teat Fiscal Years Table 5 239 Property Tax Rates - Direct and Overlapping Governments - Last Ten Fiscal Years Table 6 239 Ratio of Net General Bonded Debt to Assessed Value and Net Bonded Debt Per Capita Last Ten Fiscal Years Table 7 240 Computation of Legal Debt Margin - September 30, 2001 Table 8 240 Ratio of Annual Debt Service Expenditures for General Bonded Debt to Total General Governmental Expenditures - Last Ten Fiscal Years Table 9 241 Computation of Direct and Overlapping Debt - September 30, 2001 Table 10 241 Revenue Bond Coverage: Water and Sewer Bonds - Last Ten Fiscal Years Table 11 242 Property Value and Construction - Last Ten Fiscal Years Table 12 242 Principal Taxpayers for The Year Ended September 30, 2001 Table 13 243 Demographic Statistics - Last Ten Fiscal Years Table 14 243 Miscellaneous Statistical Information for The Year Ended September 30, 2001 Table 15 244 CITY OF BAYTOWN ANNUAL PROGRAM OF SERVICES ADOPTED BUDGET 2002 -03 TABLE OF CONTENTS Page Component Units Baytown Area Water Authority Organization Chart 247 Baytown Area Water Authority 248 Baytown Area Water Authority Budget Summary by Fund 250 Baytown Area Water Authority Operating Results 251 Baytown Area Water Authority Program Summary 253 Baytown Area Water Authority Service Level Budget 254 Baytown Area Water Authority Revenue Bonds Long Term Debt Amortization Schedules 256 Baytown Area Water Authority Revenue Bonds Detail Debt Amortization Schedules 257 Crime Control and Prevention District 262 Crime Control and Prevention District Budget Summary by Fund 263 Police Transitional Fund Budget Summary by Fund 264 CCPD Long -Term Liability Fund Budget Summary by Fund 265 Municipal Development District 268 Municipal Development District Budget Summary by Fund 270 Municipal Development District Detail Debt Amortization Schedule 271 Capital Improvements FY 2002 -06 Capital Improvement Program (CIP) Budget 273 FY 2002 -03 General Capital Improvement Projects Summary 275 FY 2002 -03 Utility Capital Improvement Projects Summary 277 FY 2002 -03 Municipal Development District CIP Projects Summary 279 FY 2002 -06 Capital Improvements Program (CIP) Budget - Project Summary 282 FY 2002 -06 Capital Improvements Program (CIP) Budget - General Capital Improvement Projects Summary 284 FY 2002 -06 Capital Improvements Program (CIP) Budget - Utility Capital Improvement Projects Summary 286 FY 2002 -06 Capital Improvements Program (CIP) Budget - Municipal Development District Projects Summary 288 Phase I Projects - Years 1 thru 5 Miscellaneous Funds Miscellaneous Funds Overview 291 Municipal Court Special Revenue Summary by Fund 295 Miscellaneous Police Fund Budget Summary by Fund 296 Police Academy Fund Budget Summary by Fund 297 Local Law Enforcement Block Grant (LLEBG) Fund Budget Summary by Fund 298 Harris County Organized Crime & Narcotics Task Force Fund Budget Summary by Fund 299 High Intensity Drug Trafficking Area (HIDTA) Budget Summary by Fund 300 Community Development Block Grant Fund Budget Summary by Fund 301 Emergency Operations Center Fund Budget Summary by Fund 302 Emergency Management Fund Budget Summary by Fund 303 Local Emergency Planning Committee (LEPC) Fund Budget Summary by Fund 303 Storm Water Utility Budget Summary by Fund 304 Baytown Nature Center Budget Summary by Fund 305 CITY OF BAYTOWN ANNUAL PROGRAM OF SERVICES ADOPTED BUDGET 2002 -03 TABLE OF CONTENTS Page Wetlands Education and Recreation Center Budget Summary by Fund 306 Capital Replacement Fund Budget Summary by Fund 307 Capital Improvement Program Fund Budget Summary by Fund 309 Bayland Island Fund Budget Summary by Pund 310 Medical Benefits Budget Summary by Fund 311 Workers Compensation Budget Summary by Fund 311 READER'S GUIDE TO THE 2002 -03 ANNUAL PROGRAM OF SERVICES (OPERATING BUDGET) The Reader's Guide provides an overview of the City of Baytown's budget process and budget documents. Also included in this section is a glossary of budget terms. The City of Baytown has prepared a budget designed to meet the highest standards of performance in municipal budgeting. The budget presentation format for division/department summaries has been designed to include program goals, objectives and meaningful workload and productivity measures. Various financial summaries, statistical information and detailed revenue sources are provided to help define the City's goals, purposes and assumptions for projections. The Budget Basis, the Major Budget Documents, the Budget Process and Organization of the Budget itself are described below. BUDGET BASIS Our Budget Process is based on a working capital approach and budgets are adopted on a basis consistent with generally accepted accounting principals. Working capital is defined as the amount by which the total current assets exceed total current liabilities. It is used to balance the budget as long as it does not have a negative impact on that particular fund. Annual appropriated budgets are adopted for the Governmental Funds (i.e., General Fund, Debt Service Fund and Hotel/Motel Fund) and the Proprietary Funds (i.e., Water and Sewer, Sanitation Fund and Central Services Funds). All annual appropriations lapse at fiscal year end. Project length financial plans are adopted for all capital project funds. ACCOUNTING BASIS The budget for the General, Debt Service and Hotel/Motel Funds (Governmental) are prepared on the modified accrual basis of accounting. Under this basis of accounting, revenues are recognized when they become both measurable and "available" to finance expenditures of the current period. Expenditures are recognized when the related fund liability is incurred, except for (1) inventories of material and supplies which may be considered expenditures either when purchased or when used; (2) prepaid insurance and similar items which need not be reported; (3) accumulated unpaid vacation, sick pay and other employee benefit amounts which need not be recognized in the current period and (4) principal and interest on long -term debts which are generally recognized when due. All proprietary fund types are accounted for on a flow of economic resources measurement focus and use the accrual basis of accounting. Revenues are recognized when they are earned and expenses are recognized when they are incurred. FINANCIAL STRUCTURE The financial structure of the Budget is organized by funds. The two types of Funds utilized in this budget are Governmental and Proprietary. The specific funds that snake up the Governmental Fund type are General Fund, Debt Service Fund and Hotel/Motel Fund. The Proprietary Fund types are made up of the Water and Sewer Fund, Sanitation Fund and Central Services Fund (Garage and Warehousing). Each of the above mentioned funds operate separately and independently from one another; therefore, they are budgeted separately and include separate financial statements. A fund is generally defined as a fiscal and accounting entity, which has its own self - balancing set of accounts recording cash and other financial resources, as well as any liabilities or residual equities or balances. Funds are segregated for the purpose of carrying on specific activities or attaining certain objectives in accordance with special regulation restrictions or limitations. M_ AJOR BUDGET DOCUMENTS The City of Baytown's budget process includes the production of three key documents. It is important to understand the timing and purpose of these documents in order to fully understand the process itself. The Budget Manual - February/Early March Prior to budget development and training of departmental support staff, the Budget Manual is drafted and completed in early March. This document serves as a developmental guide and includes sections on annual budget highlights and specific development instructions, as well as appendices with rate calculations, format examples and supplemental forms. 2. Budget Priorities Questionnaire Prior to developing the Proposed Budget, the City Council was provided a questionnaire concerning City functional areas. The City Council rated the functional areas for importance and rated them on a scale from (1) "Eliminate Current Effort" to (6) "Substantially Increase Current Effort". Upon completion, the results were compiled and ranked in order of importance across the entire City and within each major functional area. 3. The Proposed Budget - Late July Pursuant to City Charter, the Proposed Budget is required to be submitted to the City Council in late July or "at least sixty (60) days prior to the beginning of each budget year ". (See Article V, Section 41 contained in the City Charter.) This document represents a modified and balanced version of departmental budget requests versus projected revenues. The Proposed Budget is a product of policy as proposed by the departmental budget requests and the READER'S GUIDE (Continued) review of the City Manager and Assistant City Managers. 4. The Adopted Budget - Late September The Adopted Budget represents a modified version of the Proposed Budget after the public hearing and the City Council's review in August and September. Any changes deemed necessary by City Council to funding levels or revenue projections are reflected in the Adopted Budget. Revisions may also be made to reflect any updates to budget information. THE BUDGET PROCESS The City of Baytown uses a hybrid zero- based/program- oriented budgeting process. Each budgeting division/department is given a target or "base level" funding based upon the previous year's funding level. With a few exceptions, no fixed assets or new supplemental program funding requests/positions may be included in base level funding. Any funding request that represents new expenditures and programs, or that is in excess of base level funding, must be submitted as a supplemental program funding request. These supplemental requests may be either a new or enhancement to an existing program for resources, depending upon the budgeting division/department's funding targets. Budget Training for Support Staff/Budget Guideline Review February is the time when existing budget guidelines, procedures and forms are reviewed. Changes may be made to the budget process in order to make budget development more efficient and address format requests from staff. More formal budget training is held in March after compilation of the budget manual. Departmental staff is convened for a review of any changes to the budgetary process. If changes to the process are significant, division managers and department managers are informed via general Budget Office meetings and management discussions in late March. The budget training is provided to all support staff in March. This training is offered as a refresher or entry level course for City departmental staff responsible for budget development. During the training, the staff is informed of budgeting concepts, the budget process and the budget template, as well as given a quick introduction to the City's budget forms. of department directors and division managers. Projections are based upon consultations with state and local agencies, trend analysis, anticipated changes in the local and regional economy and discussions with directly associated staff members. Although beginning earlier, the budget revenue projection occurs concurrently with departmental budget development and extends until the budget is adopted based upon the receipt of any new information. 3. Proposed Budget Development During the budget development at the division and departmental level, the Budget Office staff works with division/department managers to analyze requests, Provide advice and lend assistance. Budget requests are based upon a base level funding, and any additional funding is made in the form of supplemental program funding requests. 4. Proposed Budget Analysis /Compilation Once division and departmental budget requests are completed, the Budget Office reviews and compiles a preliminary draft of the Proposed Budget in the form of detail workbooks. These workbooks are then submitted to the City Manager and Assistant City Managers, known as the Budget Review Committee, for review and are referenced during staff budget meetings. After each City department gives a summary budget presentation and answers questions from the Budget Review Committee during staff budget hearings, the funding requests and target levels are reviewed and discussed. Given revenue projections and base level funding requirements, budget programs or supplemental program funding requests are proposed for funding. A total recommended funding level is determined from both base level and supplemental program funding requests proposed. At this time the funding level is weighed against available resources. A tax rate increase may or may not be recommended depending upon program priorities and issues. City Council Budget Study The Major Budget Issues Report is prepared by the City Manager for the Proposed Budget, which highlights and summarizes funding requirements, major changes in programs and alternatives for funding. The Major Budget Issues Report is then reviewed and discussed by the Council during the work sessions. 6. Public Hearing /Budget Adoption 2. Revenue Projection A public hearing on the budget and tax rate is held in The budget revenue projection for the new fiscal year late August to early September prior to final budget begins mid -year of the current fiscal year. The consideration. At the public hearing, the citizens or any Finance Director makes this projection with the help other individual may make formal comment either for or 7 READER'S GUIDE (Continued) against the Proposed Budget. The public also has the opportunity to attend City Council budget work sessions occurring from August through September. Budget adoption occurs in mid- September after the City Council deliberations and the public hearing. The City Council may take action to modify the Proposed Budget per its discretion. The City Council also adopts a tax rate to support adopted funding levels. Pursuant to City Charter, the Proposed Budget as submitted by the City Manager becomes the Adopted Budget if no action is taken by September 27th. (See Article V, Section 46 contained in the City Charter.) Compilation of Adopted Budget/Budget Maintenance An Adopted Budget is compiled and published during the fast months of the new fiscal year. The Adopted Budget in the form of an amended Proposed Budget is available for public inspection in late September. Ledger amounts are prepared for the new fiscal year prior to October 1. Budget Maintenance is a year-round activity of division/department directors and the Budget Office. In addition to spending controls such as appropriation level "lock -out" and position control review, any unbudgeted expenses in the capital appropriation unit require authorization via a budget transfer. Other spending control mechanisms include monthly review of expenditures by the Budget Office. Quarterly budget analysis reports are prepared to present budget versus actual expenditure variances. These reports are reviewed by the staff and the City Council to identify and communicate any major expenditure variances. If necessary, a budget amendment ordinance is adopted based upon the third quarter budget analysis report. Finally, the program goals, objectives and measures are evaluated during budget development to determine effectiveness of program activities and levels of appropriate funding. Each division within a department is described by narrative information displayed on pages facing resource and expenditure information in order to give the City Council a well - rounded presentation of each division. Program summaries include the following information. Program Description - This section outlines the function and responsibilities performed by the division. It is provided to enable the reader to understand the program elements included in each particular division budget. Major Division Goals - Goals describe the purpose or benefit the division/department plans to provide to the community and/or organizations its serves. Goals identify the end result the division/department desires to achieve with its activities. Goals are often ongoing and may not be achieved in one year. Major Division Objectives - Objectives are quantifiable steps toward accomplishing stated goals. They should have a specific time frame or measurable achievement. Objectives should be able to be reached or completed within the current fiscal year. Objective statements are not required for every activity performed, but should focus on the major steps necessary for achieving established goals. Workload Measures - Workload measures reflect major activities of the division/department. They indicate the amount of work, which has been done in the past and projected workload levels for the current and next year. Workload measures should be able to be tracked with a reasonable amount of time and effort. Expenditures - The summary of expenditures show the category of expenses for each of the division's programs as compared from year to year. The Baytown Area Water Authority (BAWA), Crime Control and Prevention District, and Municipal Development District included in the Component Unit section are presented for the overall comparability and are not subject to annual appropriation. The Annual Budget includes budgets for BAWA and funds to reflect the overall City's operations. BAWA operates under a Board of Directors, which is appointed by the City of Baytown. The City of Baytown exercises oversight authority over the operations of BAWA; as a result, BAWA is reported as a component unit of the City. The Miscellaneous Section consists of funds designated for a single purpose. A grant or contractual arrangement authorized their approval; therefore, these budgets are submitted as a matter of information. Included are the funds for Municipal Court Special Revenue, DARENOCA, Police Academy, Local Law Enforcement Block Grant, Harris County Organized Crime and Narcotics Task Force, High Intensity Drug Trafficking Area, Community Development Block Grant, Emergency Operations Center, Emergency Management, Storm Water Utility, Baytown Nature Center, Wetlands Education and Recreation Center, Capital Replacement, Capital Improvement Program, Bayland Island Operations, and Risk Management Funds. 3 CITY OF BAYTOWN 2002.03 BUDGET PROCESS BUDGET CALENDAR DATE DAY ACTION February - March Preparation of the Budget Manual, Templates and Personnel Information March Friday Strategic Plan Update April 10 - May 10 Wed. - Iii. Assist Departments with budget preparation April 11 Thursday Give 2002 -03 Budget Priority Questionnaire to City Council April I I Thursday Budget Information on Intranet April 11 -12 Thms: Fri. Computer [mining on budget templates April 15 Monday Budget Kickoff Meeting April 22 Monday Deadline for HR requests for new positions and upgrades April 22 Monday Deadline for Vehicle Requests April 22 Monday Deadline for PC requests to ITS May 10 Friday Deadline to turn in Departmental Budgets to the Assistant City Managers May 13 Monday Preliminary HCAD Appraisal due to City May 17 Friday Budgets due to the Budget Office after review and revisions by Assistant City Managers May 17 Friday Compensation Plan Deadline May 17 -23 Fri. - Thurs. Prepare various supporting budget schedules and update schedules Review and compile Departmental Budgets; complete revenue projections May 23 Thursday Distribute Departmental Budgets to Direcor of Finance and Assistant City Managers May 28 -30 Tues - Thnrs. Budget work sessions with Departmental Directors, Assistant City Managers and Director of Finance May 31 - June 14 Fri. - Fri. Record budget changes and send to departments Jane 18 Tuesday Assistant City Managers and Director of Finance review Proposed Budget with City Manager June 19 - July 12 Wed. - FrL Compile Proposed Budget for (Sty Council July 25 Thursday HCAD Certified Appraisal Report due to City July 31 Wednesday Submit Proposed Budget to City Council & Schedule Public Hearings July 31 - Aug. 2 Wed. - Iii Prepare additional schedules as needed for City Council work session August 9 Friday Publish notices of the Public Hearing on the Proposed Budget Angust 12 -14 Mon -Wed City Council work sessions August 15 -20 Thars: Tues. Record budget changes initiated by City Council and send to departments August 22 Thursday Submit to City Council the calculation of effective and rollback tax rates (1) Angust 22 Thursday Meeting of governing body to discuss tax rate; if proposed tax rate is greater than the effective tax rate, then vote to place a proposal to adopt the rate at future meeting. If motion passes, schedule a public hearing August 22 Thursday Public Hearing on Tax Rate; schedule and announce meeting to adopt tax rate 3 -14 days from this date August 22 Thursday Public hearing on the Proposed Budget August 23 Friday Publication of effective and rollback tax rates; schedules and fund balances; submission to governing body August 23 Frday "Notice of Public Hearing on Tax Increase" (1 st quarter-page notice) published at least seven days before Public Hearing Aug. 23 - Sept. 12 Fri. - Thnrs. Finalize budget schedules August 30 Friday Final Council budget review (tentative) September 12 Thursday City Council adopts the 2002 -03 Budget, tax rate and utility adjustment ordinance Sept. 13 - Sept. 27 Fri. - Fri. Finalize budget document schedules for publishing Sept. 19 & Oct. 3 Thurs. & Tlarrs. Publish notices of the Adopted Budget October 1 Tuesday Adopted Budget implemented November 1 Friday Budget document printed November 8 Friday Present published copy of budget document to City Council (1) Based upon date of receipt of HCAD certified roll, OVERVIEW OF THE CITY OF BAYTOWN GENERAL INFORMATION The City of Baytown is the third largest city in the Houston Metropolitan Area. Located east of Houston, Baytown is only 20 miles from downtown Houston, within 35 minutes of Houston Hobby Airport and within 55 minutes of Houston Intercontinental Airport. Houston is readily accessible via Interstate 10, a major thoroughfare running through the north side of Baytown. The City encompasses an area of 34 square miles with a population of 66,430 as indicated by the 2000 Census. The City was incorporated January 24, 1948 as a Home Rule City operating under the Council- Manager form of government. The City Council is composed of the Mayor and six City Council members. All six of the Council members are required to reside within defined districts from which they are elected. The Mayor is elected at large. All City Council positions and the Mayor are elected for two-year staggered terms. Article III, Section 32 of the City Charter requires that the Council appoint a City Manager to act as the chief administrative and executive officer of the City. It is the responsibility of the City Manager to appoint and remove department heads and conduct the general affairs of the City in accordance with the policies of the Council. Summary of Local Economy The City of Baytown has experienced a surge in building permit activity over the last three years and is prepared to address additional major growth initiatives in the future. In the past three years, over $146 million in new commercial and $49 million in new residential building activity has occurred. This residential trend is continuing with $16.6 million of the new construction occurring in the last 12 months. Commercial renovation and expansion are also strong with $31.7 million in activity in the past 36 months. The community is proud of its industrial heritage and the many opportunities a strong industrial base provides. City officials, citizen groups, business and industry have a similar vision; to make this community a better place to live, work and raise our children. Some of those efforts include: • On May 5, 2001, in the general election, the citizens of the City of Baytown approved six bond propositions that include $20 million in street improvement and rehabilitation projects, $3.2 million in drainage improvements and $2.2 million in fire fighting facilities and equipment. • On May 5, 2001, in the general election, the citizens of the City of Baytown also voted to authorize the creation of the Baytown Municipal Development District (MDD) and the collection of a i4 cent sales and use tax for the purpose of financing economic development projects that provide economic benefit and diversify the economic base of the community. The MDD will fund additional economic and public improvements in the amount of $27 million dollars over the next 10 years. Phase one projects, which are planned for the next five years, include the areas of economic development initiatives; streets, drainage, sidewalks and signalization improvements; utilities improvements; and parks improvements. Projects planned for the first year total approximately $3 million. • On February 2, 2002 the citizens voted to dissolve the Crime Control and Prevention District (CCPD) % cent sales tax effective since 1998. The CCPD provided resources needed to upgrade the City's radio system and construct new court and jail facilities. Eight of the ten police officer positions have been eliminated. The other two have been funded from grants and local contributions. The General Fund has absorbed recurring CCPD expenses for operation of the jail and police capital. Transitional funding was provided in the CCPD plan to assists with the phase out of the tax. • The voters approved a charter amendment on May 4, 2002 increasing minimum staffing for the fire department. • With the support of the community, numerous amenities have been developed including (1) the Goose Creek Greenbelt Project, which creates a linear park through the heart of the community; (2) The Baytown Nature Center, a 400 acre preserve within the city limits developed from what was known as the Brownwood subdivision that was destroyed by subsidence and Hurricane Alicia. The Nature Center is on the National Bird Watching Trail and is host to over 275 different species of birds along with numerous varieties of flora and fauna and (3) The Eddie V. Gray Wetlands Education and Recreation Center, a cooperative effort of the School District, Lee College and the City to provide an opportunity for young and old to learn more about fisheries, wildlife, ecology, etc. • The City has constructed a public marina and restaurant at Bayland Park in the shadow of the Fred Hartman Bridge. The Bayland Development is expected to spur development along the City's southwest bay frontage. The marina facilities have floating docks with 104 boat slips and three public boat ramps. • The Grand Parkway is a 170 -mile outer loop planned to serve the regional mobility needs of Houston and seven surrounding counties. It is being developed through a partnership with the Texas Department of Transportation, private landowners, local governments and public interest groups. The Baytown portion of the Grand Parkway contains a distance of 12 miles. The Texas Department of E Transportation plans to let construction in two phases: Phase 1) I -10 to FM 565 and Phase 2) FM 565 to FM 1405. Phase 1 is now expected to be let in November 2002 as work on design; detention requirement and land deeds are finalized. Phase 2 is currently in design and expected to be let for construction in April 2003. The project will redirect commercial traffic away from populated areas, reduce traffic congestion, and improve accessibility to existing and future businesses and industry. • The City has initiated numerous ordinances (Smoking, Sign/Billboards, Sexually Oriented Business, Landscaping, Gated Communities, etc.) that improves the livability and visual appearance of the community. The City of Baytown and its citizens share a vision of what this community can be. The decision was made several years ago to improve our quality of life and the information above is an example of the commitment that has been made. Initiatives Currently Underway • The Neighborhood Protection Division has been reorganized and expanded to provide improved response to appearance issues. They serve as the focal point for numerous community clean up activities. • Quality of life continues to be a focus for City departments. Projects such as the new walking trail, renovated parking facilities and a new Sprayground at Roseland Park are examples of efforts to make Baytown a better place to call home. • The building permit application process has been improved so that the turnaround period once again meets our target of 20 days for commercial plans, improving our service to citizens and developers. • Phase I of the expansion of the Baytown Area Water Authority plant is complete and design is underway for the next phase. These expansions are required due to growth in and around Baytown. • A combined meeting of the elected officials of the City and Goose Creek Consolidated Independent School District is planned to discuss a joint venture to extend fiber optics capabilities throughout Baytown. This is an example of ongoing efforts to expand the opportunities for joint venture projects. • The City has established Tax Increment Reinvestment Zone (TIRZ) in the Garth Road/San Jacinto Mall area. Two 300 -home subdivisions are under construction and plans include improving the mall and re- establishing it as a regional retail amenity. The mall plan includes public attractions such as public plazas, fountains and landscaping. Areas within the zone adjacent to the mall will be developed with commercial retail and additional residential areas. Major Industries' Effect on the City's Economy The City has created, within its extraterritorial jurisdiction, three Industrial Districts. The City has annexed a portion of each industry located within the Industrial Districts and has entered into contracts with each such industry. The contracts specify payments to be made to the City in lieu of ad valorem taxes and, thereby, protect the industries from further annexation by the City during the seven -year terms of the contracts. The series of contracts will be renewed beginning this year and are currently in negotiations. The current contract payments are computed as follows: Each Industrial District payment is based upon forty to fifty percent (40% -50%) of the fair market value of the industry within the City limits and extraterritorial jurisdiction of the City, as determined by the Industrial Appraisal Review Board, times the current tax rate minus the amount paid by the industry to the City as taxes on that portion of the industry within the City limits. The City's strong industrial tax base provides the foundation for stable economic conditions necessary for maintaining a healthy, vibrant economy. The cornerstones of Baytown's industrial development are three world- recognized entities consisting of ExxonMobil, Bayer and Chevron Phillips. The ExxonMobil petroleum/petrochemical complex consists of a diversified array of facilities including a refinery, two chemical plants and two research/technology centers with a total value in excess of $2 billion. The complex provides work for more than 4,000 employees and over 2,200 average daily contractors. Highlights of the past year include: • The ExxonMobil Chemical division announced plans to expand the Baytown Olefins Plant by modifying existing facilities and adding a new ethylene stream cracking furnace, that will have a 40 percent higher throughput than the current furnaces. • The new Delayed Coker Facility was completed in Fall 2001 and allows ExxonMobil Baytown Refinery to better process heavy crude oil feedstocks. • A new Raffinate Hydroconversion Unit at the Baytown Refinery utilizes proprietary technology to produce a new generation capacity of high - quality lube basestocks that meet demanding requirements for the next generation of automotive engine oils. • Beginning in 2001, ExxonMobil began installing new equipment necessary to comply with new emissions standards as described in the Houston State Implementation for Ozone; NOx SIP. This process will continue in the complex for the next six years. Another industrial corporate citizens' presence in Baytown, the Bayer Corporation, is distinguished by steady expansion. Positioned along Cedar Bayou, the Baytown plant is located on 1,688 acres, of which 35 percent is and employs approximately 2,000 people, including permanent contractors. Since 1971, when the first polyurethane unit started up, the site has grown more than ten -fold. Over the last five years, Bayer Corporation has invested over $1.3 billion. Guest facilities have also been added to provide strategic raw materials. Today, Baytown is the flagship of Bayer's U.S. chemicals operations, housing five active groups - Plastics, Coatings, Polyurethane, Organics and Inorganics Bayer has also four additional invited major manufacturers (Air Products, Borden, El Dorado Nitrogen, First Chemical, and Texas Brine) to build and operate plants within the Bayer fenceline to provide key raw materials for Bayer's consumption. The Calpine Corporation's 800mw gas -fired cogeneration power plant provides power to the facility. In July 2001, Bayer announced the relocation of its corporate engineering department to Baytown and construction of a new office facility. Chevron Phillips Chemical Company LLC, parent company of CPChem, is one of the world's top producers of olefins and polyolefins and is a leading supplier of aromatics, alpha olefins, sytrenics and specialty chemicals. The company has over 6,000 employees worldwide, nearly $6 billion in assets, 34 manufacturing facilities, and seven research and technical centers in eight countries. Headquartered in Houston, Texas, ChevronTexaco and Phillips Petroleum Company own the company equally. The company's Cedar Bayou Chemical Plant located in Baytown, Texas, is the largest of CPChem's domestic manufacturing facilities with over 600 employees and approximately 450 contract employees. The Cedar Bayou Plant is an integrated olefins chemical complex that (1) manufactures ethylene and propylene from light hydrocarbons, natural gas liquids and refinery feedstocks, and (2) upgrades its ethylene product into alpha olefins and polyethylene resins. The Cedar Bayou Plant consists of approximately 1,200 acres with 650 of those developed to date. Completion of construction, commissioning and start-up of a new, world - scale, 700 million pound high - density polyethylene unit (HDPE) is projected in the 4th quarter of 2002. The "Houston Business Journal" in its February 3, 2000, issue, listed Cedar Crossing Business Park located in the extraterritorial jurisdiction of Baytown - Chambers County, as the largest industrial park in the Houston area. USX Realty Development is developing the park. The Texas Department of Economic Development has identified Cedar Crossing as the prime industrial site in the Texas Gulf Coast region. As a planned industrial park, its primary uses are industrial, manufacturing warehousing and distribution. Amenities include water, rail and highway transportation, on site feedstock pipeline and abundant surface water for process operations. A total of 15,000 acres are available. Companies such as Jindal Steel from India and Samson Controls of Germany as well as numerous others occupy the site. Recent additions include a 750,000 square foot Home Depot regional distribution warehouse with 300 new jobs. The possibility exists for an expansion to more than double the size and employment at this facility. The largest Super Wal -Mart store in Texas opened in July 2001 at Garth and Lynchburg -Cedar Bayou Road with one- quarter of a million square feet in sales area. EniChem Americas recently opened a I million square foot warehouse on Decker Drive adjacent to their manufacturing facility. City Outlook Baytown completed and City Council adopted the Baytown 2020 Comprehensive Plan in November 2000. This plan will serve as guide for policy decisions relating to the physical growth and economic development of the community over the next 20 years. In addition to providing a community vision and goals and objectives to work towards and through the Year 2020, the plan evaluates the opportunities and challenges facing the City, identifies important policies and strategies, and sets priorities for an aggressive implementation program that emphasis specific actions and practical results. 7 CITY OF BAYTOWN FINANCIAL POLICIES BUDGET ADMINISTRATION AND DEVELOPMENT 401 BUDGET PERIOD 401.1 Establishment of Fiscal Year. The City of Baytown's fiscal year shall begin on October 1 and end on September 30. (Section 40) 401.2 Appropriation laose at end of Year. All appropriations shall lapse at the end of the budget year to the extent that they shall not have been expended or lawfully encumbered. (Section 70) 402 BUDGET PROCESS 402.1 Determining Priorities. The budget shall provide a complete financial plan for the fiscal year, and the budget shall be prepared on the basis of policy priorities. 402.2 Budget Prepared from Departmental Request. The City of Baytown departments shall prepare budgetary decision packages in a manner directed by the City Manager. Department directors shall indicate funding priorities. 402.3 Deadline for Budget Submission. "At least (60) days before the end of each fiscal year, City Manager shall submit to the Council a proposed budget for the ensuing fiscal year." (Section 41) 402.4 Public Hearing on Budget Submission. "The Council, after giving at least seven (7) days' notice of publication in the official newspaper of the City, shall hold a public hearing on the proposed budget, at which all interested persons shall be given an opportunity to be heard for or against any item thereof." (Section 41) 402.5 Truth in Taxation. Budget development procedures will be in conformance with the State law outlined in the Truth in Taxation process. In the event of a tax increase, two notices will be given and a public hearing held in conformance to this State law. 403 BUDGET ADMINISTRATION 403.1 Balanced Budget Required. The City of Baytown will develop balanced budgets in which current resources (current revenues plus fund balance) will equal or exceed current expenditures. The City will avoid budgetary procedures that balance the budget at the expense of meeting future years expenses, such as: postponing expenditures, accruing future years revenues, or rolling over short -term debt. The budget will provide for adequate maintenance and replacement of capital plant and equipment. 403.2 Funding of Current Expenditures with Current Revenues. The budget will assure that current expenditures are funded with current revenues. Current operating expenses will not be capitalized or funded through the use of long- term debt. 403.3 Use of Non - Recurring Resources. The City Of Baytown will use non - recurring resources to fund non - recurring expenditures. 403.4 Performance Measures and Productivity Indicators. An annual budget where possible will utilize performance measures and productivity indicators. 403.5 Department Budget Reporting. Regular reporting on budgetary status will be provided. 404 REVENUE POLICIES 404.1 Revenue Goal. The City will try to maintain a diversified and stable revenue system to protect itself from short run fluctuations in any individual revenue source. 404.2 Development of Revenue projection. The City will estimate its annual revenues using an objective analytical process. 404.3 User Charges and Fees Required. User charges and fees will be established at levels related to cost of providing the services. The City will periodically revise user fees when necessary to adjust for inflation, program changes and policy changes. 404.4 For Enterprise Funds, the City shall establish user fees and charges that fully support the total direct and indirect cost of the activity. Indirect costs include the cost of administration home by other operating funds. 404.5 For programs within the General Fund, the City shall establish and maintain fees for whose cost activities are to be supported by the user. For each supported activity, the City shall establish the level of support necessary. The fees shall be reviewed and adjusted when necessary to maintain the proper level. 404.6 Tax Collection. The City will follow an aggressive policy of collecting property tax revenues. CITY OF BAYTOWN FINANCIAL POLICIES BUDGET ADMINISTRATION AND DEVELOPMENT 404.7 Tax Assessment. The City will monitor the appraisal procedures of the Harris & Chambers County Tax Appraisal Districts and provide necessary input to assure that sound appraisal procedures are maintained. Property will be assessed at 100% of full market value. 405 BUDGET AMENDMENT AND MODIFICATION I 405.1 Adoption of Budget. "The budget shall be finally adopted by the favorable votes of at least a majority of all members of the council not later than the twenty- seventh day of the last month of the fiscal year. Should the Council take no final action not later than the twenty- seventh day of the last month of the fiscal year, the budget as submitted by the City Manager shall be deemed to have been finally adopted by the Council" (Section 46) 405.2 Budget, a Public Record. The budget, budget message and all supporting schedules shall be a public record in the office of the City Clerk open to public inspection. Sufficient copies of the final budget shall be available for the use of all offices, departments and agencies, and for the use of interested persons and civic organizations. (Section 47) 405.3 Authority to Transfer Appropriations within a Department. Office. or Agency. " The City Manager may at any time transfer any unencumbered appropriation balance or portion thereof between general classifications of expenditures within an office, department or agency." (Section 68) 405.4 Authority to Transfer Appropriations Departments or Agencies. "At the request of the City Manager and within the last three (3) months of the budget year, the Council may by resolution transfer any unencumbered appropriation balance or portion thereof from one office, department or agency to another." (Section 68) 405.5 Amending the Budget. In case of grave public necessity, emergency expenditures to meet unusual and unforeseen condition, which could not by diligent thought and attention have been included in original budget, may be authorized by the Council as an amendment to the original budget. In every case where such amendment is made, a copy of the ordinance adopting the amendment shall be filed with the City Clerk, published in the next issue of the official newspaper of the City, and attached to the budget originally adopted. 405.6 Authority to Reduce Appropriations. The City Manager may at any time reduce appropriations for a department, office or agency. 406 RESERVE POLICY 406.1 Undesignated Reserved Fund Balance. The City will establish a budgeted reserve to provide expenditures of a non- recurring nature, or to meet unexpected increases in service delivery cost. End of year fund balances will be sufficient to provide working capital for the various funds that will assure a positive cash balance at all times during the year; and/or the fund balance will provide for forty-five (45) to sixty (60) days working capital. 407 DEBT POLICY 407.1 Debt Policy. The objectives of the debt management policies is to maintain the City's ability to incur present and future debt at minimal interest rates in amounts needed for infrastructure and economic development of the City without endangering the City's ability to finance essential City services. Debt financing may include, but is not limited to, general obligation bonds, revenue bonds, certificate of obligation and lease/purchase agreements. The underlying asset that is being financed should have a longer life than the maturity schedule of the debt issued for the financing of the asset. Since issuing debts costs more to the entity than purchasing assets outright, the use of financing will be carefully evaluated to ensure the benefits, tangible and/or intangible derived from financing exceed the related financing costs. 407.2 Debt Limits. The City operates under a Home Rule Charter that limits the maximum tax rate, for all City Purposes, to $2.50 per $100 assessed valuation. Article XI, Section 5, of the Texas Constitution, provides for an overall limitation for Home Rule Cities of $2.50 per $100 assessed valuation. The Attorney General of Texas follows a policy, with respect to Home Rule Cities which have such a $2.50 limitation, of approving ad valorem tax bonds only to the extent that all of such city's ad valorem tax debt can be serviced by a tax rate of $1.50 at 90% collection. (See Statistical Section Tab for Computation of Legal Debt Margin, page 244.) CITY OF BAYTOWN, TEXAS ANNUAL PROGRAM OF SERVICES BUDGET GLOSSARY The Annual Budget contains specialized and technical terminology that is unique to public finance and budgeting. To assist the reader of the Annual Budget document in understanding these terms, a budget glossary has been included in the document. Accrual Basis. The basis of accounting under which transactions are recognized when they occur, regardless of the timing of related cash flows. Accrued Expenses. Expenses incurred but not due until a later date. Administrative Transfer. An interfund transfer designed to recover expenditures incurred or conducted in behalf of other funds. Ad Valorem Taxes. (Current) All property (real, personal, mixed, tangible, intangible, annexations, additions, and improvements to property) located within the taxing unit's jurisdiction which are subject to taxation and valued on January 1 of the current budget year. Each year, by ordinance, the City Council exempts taxes on automobiles and other items from the tax levy. Following the final passage of the appropriations ordinance, City Council sets the tax rate and levy for the fiscal year beginning October 1 and continuing through the following September 30th. Ad Valorem Taxes. (Delinquent) All taxes are due on receipt of bill and are delinquent if not paid before February 1 of the fiscal year in which it is imposed, except when the taxing unit postpones the delinquency date due to late mail out of tax bills. Ad Valorem Taxes. (Penalty) A delinquent tax incurs a penalty of six (6%) percent of the amount of the tax for the first calendar month it is delinquent, plus one (1%) percent for each additional month or portion of the month the tax remains unpaid prior to July 1 of the year in which it becomes delinquent. However, the delinquent tax on July 1 incurs a total penalty of twelve (12%) percent of the amount of the delinquent tax without regard to the number of months the tax has been delinquent. Ad Valorem Taxes. (Interest) A delinquent tax incurs interest of one (1%) percent of the amount of tax for the first calendar month it is delinquent, plus one (1%) percent for each additional month or portion of the month the tax remains unpaid. Appropriation. A legal authorization granted by a legislative body to make expenditures and to incur obligations for specific purposes. Appropriation Ordinance. The official enactment by the City Council to establish legal authority for City officials to obligate and expend resources. Assessed Valuation. A value that is established for real or personal property for use as a basis for levying property taxes. (Note: Property values are established by the Harris County Appraisal District.) Baytown Area Water Authority (BAWA). A water authority created by Texas Legislature to purchase and distribute surface and/or underground supplies for the City and surrounding communities. The City accounts for approximately 90% of BAWA's annual sales. BAWA is considered a component unit of the City of Baytown. Bond. A written promise to pay a sum of money on a specific date at a specified interest rate. The interest payments and the repayment of the principal are detailed in a bond ordinance. The most common types of bonds are general obligation and revenue bonds. These are most frequently used for construction of large capital projects, such as buildings, streets and bridges. Budget. A plan of financial operation embodying an estimate of proposed expenditures for a given period and the proposed means of financing them. Used without any modifier, the term usually indicates a financial plan for a single fiscal 1111 CITY OF BAYTOWN, TEXAS ANNUAL PROGRAM OF SERVICES Budget Glossary (continued) year. In practice, the term "budget" is used in two senses. In one sense, it designates the financial plan presented to the appropriating body for adoption and, in the other, designates the plan finally approved by that body. It is usually necessary to specify whether the budget under consideration is preliminary and tentative or whether it has been approved by the appropriating body. Budget Adjustments. A legal procedure utilized by the City staff and City Council to revise a budget appropriation. The City of Baytown's City Charter requires City Council approval through the adoption of a supplemental appropriation ordinance (which specifies both the source of revenue and the appropriate expenditure account) for any inter- departmental or inter -fund adjustments. City staff has the prerogative to adjust expenditures within a departmental budget. Budget Calendar. The schedule of key dates or milestones which the City departments follow in the preparation, adoption, and administration of the budget. Budget Document. The instrument used by the budget - making authority to present a comprehensive financial program to the City Council. Budget Message. The opening section of the budget, which provides the City Council and the public with a general summary of the most important aspects of the budget, changes from the current and previous fiscal years, and the views and recommendations of the City Manager. Budgeted Funds. Funds that are planned for certain uses but have not been formally or legally appropriated by the legislative body. The budget document that is submitted for Council approval is composed of budgeted funds. Capital Improvements Program Fund (CIPF). A plan for capital expenditures to be incurred each year over a fixed period of several future years setting forth each capital project, identifying the expected beginning and ending date for each project, the amount and the method of financing. Cash Basis. A basis of accounting under which transactions are recognized only when cash changes hands. Cash Management. The management of cash necessary to pay for government services while investing temporary cash excesses in order to earn interest revenue. Cash management refers to the activities of forecasting the inflows and outflows of cash, mobilizing cash to improve its availability for investment, establishing and maintaining banking relationships, and investing funds in order to achieve the highest interest and return available for temporary cash balances. Central Services - Garage Fund. To account for the cost of operating and maintaining vehicles and other equipment used by City departments. Service charges are billed to departments on a monthly basis to cover all expenses of the fund. Central Services - Warehouse Operations Fund. To account for the supplies, materials and fuel inventories and to take advantage of volume purchasing. Inventories used are allocated respectively to departments on a monthly basis to cover inventory cost. Cost (1) The amount of money or other consideration exchanged for property or services. (2) Expense. Cost Accounting. That method of accounting which provides for assembling and recording of all the elements of cost incurred to accomplish a purpose, to carry on an activity or operations, or to complete a unit of work or a specific job. Crime Control and Prevention District Fund. This fund was created through enabling State legislation and a vote of the citizens of Baytown. The election established a Sh percent sales tax on retail items for an initial five -year period. The District was established to provide funding for public safety within the City of Baytown. The District has their own governing Board of Directors that monitor progress through quarterly and annual reports. At the end of the five -year period another election must be held to affirm or repeal the additional sales tax. 11 CITY OF BAYTOWN, TEXAS ANNUAL PROGRAM OF SERVICES Budget Glossary (continued) Current Taxes. Taxes that are levied and due within one year. Debt Services. The City's obligation to pay the principal and interest of all bonds and other debt instruments according to a pre- determined payment schedule. Deficit. (1) The excess of the liabilities of a fund over its assets. (2) The excess of expenditures over revenues during an accounting period; or, in the case of proprietary funds, the excess of expense over income during an accounting period. Delinquent Taxes. Taxes that remain unpaid on and after the date on which a penalty for non - payment is attached. Department An administrative segment of the City which indicates management responsibility for an operation or a group of related activities within a functional area. Departments are the basic units of the budget. Depreciation. The process of estimating and recording the lost usefulness, expired useful life or diminution of service from a fixed asset that cannot or will not be restored by repair and will be replaced. The cost of the fixed asset's lost usefulness is the depreciation or the cost to reserve in order to replace the item at the end of its useful life. Enterprise Fund. A fund established to account for operations (a) that are financed and operated in a manner similar to private business enterprises - -where the intent of the governing body is that the costs (expenses, including depreciation) of providing goods or services to the general public on a continuing basis be financed or recovered primarily through user charges; or (b) where the governing body has decided that periodic determination of revenues earned, expenses incurred, and/or net income is appropriate for capital maintenance, public policy, management control, accountability, or other purposes. Examples of Enterprise Funds are water, sewer, and sanitation, utilities, Bayland Island and Baytown Area Water Authority. Encumbrances. Commitments related to unperformed (executory) contracts for goods or services. Expenditure. The outflow of funds paid or to be paid for an asset or goods and services obtained regardless of when the expense is actually paid. This term applies to all funds. Note: An encumbrance is not an expenditure. An encumbrance reserves funds to be expended. Expenses. Charges incurred (whether paid immediately or unpaid) for operation, maintenance, interest and other charges. Fiscal Year. The time period designated by the City signifying the beginning and ending period for recording financial transactions. The City of Baytown has specified October 1 to September 30 as its fiscal year. Fixed Assets. Assets of a long -term character which are intended to continue to be held or used, such as land, buildings, improvements other than buildings, machinery and equipment. Franchise Tax. A charge paid for the use of City streets and public right of way and is in lieu of all other municipal charges, fees, street rentals, pipe taxes or rentals, easement or other like franchise taxes, inspections fees, and/or charges of every kind except only Ad Valorem and special assessment taxes for public improvements (e.g., gas, telephone, cable tv). Fund. An accounting entity that has a set of self - balancing accounts and records all financial transactions for specific activities or government functions. Eight commonly used funds in public accounting are: general fund, special revenue funds, debt service funds, capital project funds, enterprise funds, trust and agency funds, internal service funds and special assessment funds. Fund Balance. The excess of assets over liabilities. Also known as surplus funds. General Fund. The fund used to account for all financial resources except those required to be accounted for in another fund. General Obligation Bonds. Bonds that finance a variety of public projects such as streets, buildings, and improvements. The 12 CITY OF BAYTOWN, TEXAS ANNUAL PROGRAM OF SERVICES Budget Glossary (continued) repayment of these bonds is usually made from property taxes and is backed by the full faith and credit of the issuing government. Generally Accepted Accounting Principles (GAAP). Uniform minimum standards of and guidelines to financial accounting and reporting. They govern the form and content of the basic financial statements of an entity. They encompass the conventions, rules, and procedures necessary to define accepted accounting practice at a particular time. They include not only broad guidelines of general application, but also detailed practices and procedures. They provide a standard by which to measure financial presentations. Grants. Contributions or gifts of cash or other assets from another government to be used or expended for a specified purpose, activity, or facility. Goals. A purpose or benefit the department plans to provide to the community and/or organizations. Goals identify the end result the organization desires to achieve with its activities. Some of the goals are ongoing and may not be achieved in one year. Governmental Funds. Funds through which most governmental functions of the City are financed. The acquisition, use and balances of the City's expendable financial resources and the related liabilities (except those accounted for in Proprietary Funds) are accounted for in the Governmental Funds. Hotel/Motel Fund. Fund to account for the accumulation of resources from the Hotel/Motel Tax assessment levied by the City. These monies are to be spent to promote the progress, development or growth of the City within the guidelines set forth on disposition of revenues collected under the authority of the Texas Hotel Occupancy Tax Act (Article 1269; Vernon's Texas Civil Statutes.) HoteUMotel Tax. A tax levied upon the cost of occupancy of any room or space furnished by any hotel where such costs of occupancy are at the rate of two ($2.00) dollars or more per day. The law authorizes a room tax of not more than seven (7%) percent of the consideration paid by the occupant of such room to the hotel. Income. A term used in proprietary fund type accounting to represent (1) revenues or (2) the excess of revenue over expenses. Internal Service Fund. Funds used to account for the financing of goods or services provided by one department to another department on a cost reimbursement basis, for example, the Garage Fund. Investments. Securities held for the production of revenues in the form of interest or lease payments. Levy. (Verb) To impose taxes, special assessments, or service charges for the support of governmental activities. (Noun) The total amount of taxes, special assessments, or service charges imposed by a government. Long -Term Debt. Debt with a maturity of more than one year after the date of issuance. Miscellaneous Funds. Funds used to account for miscellaneous special revenue sources which are required to finance specific activities. Mixed Beverage Tax. A tax rate of ten (10%) percent imposed on the gross receipt of a Licensee for the sale, preparation, or service of mixed beverages or from the sale of ice or non - alcoholic beverages and consumed on the premises of the permittee. Modified Accrual Basis. The accrual basis of accounting adapted to the governmental fund type spending measurement focus. Under it, revenues are recognized when they become both measurable and available to finance expenditures of the current period. Expenditures are recognized when the related fund liability is incurred except for (1) inventories of materials and supplies which may be considered expenditures either when purchased or when used; (2) prepaid insurance and similar items which need not be reported; (3) accumulated unpaid vacation, sick pay, and other employee benefit amounts which need not be recognized in the current period, but for which larger -than- normal 13 CITY OF BAYTOWN, TEXAS ANNUAL PROGRAM OF SERVICES Budget Glossary (continued) accumulations must be disclosed in the notes to the financial statements; and (4) principal and interest on long -term debt which are generally recognized when due. Object Code. Expenditure classification according to the types of items purchased or services obtained; for example, personal services, supplies, maintenance and capital. Objectives. Quantifiable steps toward accomplishing the stated goals. Each will have a specific time frame or measurable achievement. Objectives should be reached or completed within the fiscal year. Operating Budget. Plans of current expenditures and the proposed means of financing them. The annual operating budget (or, in the case of some state governments, the biennial operating budget) is the primary means by which most of the financing acquisition, spending, and service delivery activities of a government are controlled. The use of annual operating budgets is usually required by law. Even where not required by law, however, annual operating budgets are essential to sound financial management and should be adopted by every government. Operating Expenses. Proprietary fund expenses which are directly related to the fund's primary service activities. Operating Grants. Grants which are restricted by the grantor to operating purposes or which may be used for either capital or operating purposes at the discretion of the grantee. Operating Income. The excess of proprietary fund operating revenues over operating expenses. Operating Revenues. Proprietary fund revenues which are directly related to the fund's primary service activities. They consist primarily of user charges for services. Operating Transfers. All interfund transfers other than residual equity transfers. Ordinance. A formal legislative enactment by the governing board of a municipality. If it is not in conflict with any higher form of law, such as a state statute or constitutional provision, it has the full force and effect of law within the boundaries of the municipality to which it applies. The difference between an ordinance and a resolution is that the latter requires less legal formality and has a lower legal status. Ordinarily, the statutes or charter will specify or imply those legislative actions which must be by ordinance and those which may be by resolution. Revenue raising measures, such as the imposition of taxes, special assessments and service charges, universally require ordinances. Other Financing Sources. Governmental fund general long -term debt proceeds, operating transfers out, and material proceeds of fixed asset dispositions. Such amounts are classified separately from revenues. Overlapping Debt. The proportionate share of the debts of local governments located wholly or in part within the limits of the reporting government which must be bome by property within each government. Performance Measures. Specific quantitative and qualitative measures of work performed as an objective of the department. Program Description. Describe the nature of service delivery provided at this level of funding. It clearly explains how service delivery will be different from the prior budget year. Program Goals. Describes the purpose or benefit the division/department plans to provide to the community and/or organizations it serves. Goals identify the end result the division/department desires to achieve with its activities. Goals are often ongoing and may not be achieved in one year. Program Objectives. Quantifiable steps toward accomplishing stated goals having a specific time frame or measurable achievement. Objectives should be able to be reached or completed within the current fiscal year. Objective statements are not required for every activity performed, but should focus on the major steps necessary for achieving established goals. 14 CITY OF BAYTOWN, TEXAS ANNUAL PROGRAM OF SERVICES Budget Glossary (continued) Productivity Measures. Criteria used to reflect how well a program is performing its activities to meet the needs of the public and the organization. They should measure productivity, effectiveness, efficiency or the impact of a service provided. While activity measures indicate "how much" activity the division/department is performing, productivity measures identify "how well" the division/department is performing. Property Tax. Taxes levied on both real and personal property according to the property's valuation and the tax rate. Proprietary Funds. Funds accounted for on a flow of economic resources measurement focus. The accounting objectives are a determination of net income, financial position and changes in cash flow. All assets and liabilities associated with a Proprietary Fund's activities are included on its balance sheet. Proprietary Fund equity is segregated into contributed capital and retained earnings. Reserve. An account to use to indicate that a portion of a fund's balance is legally restricted for a specific purpose and is, therefore, not available for general appropriation. Residual Equity Transfers. Non - recurring or non - routine transfers of equity between funds. Revenue Bonds. Bonds whose principal and interest are payable exclusively from earnings of an Enterprise Fund. Revenues. (1) Increases in government fund type net current assets from other than expenditure refunds and residual equity transfers. Under NCGA Statement 1, general long -term debt proceeds and operating transfers in are classified as "other financing sources" rather than revenues. (2) Increases in proprietary fund type net total assets from other than expense refunds, capital contributions, and residual equity transfers. Under NCGA Statement 1, operating transfers in are classified separately from revenues. Risk Management Fund. To account for the operation of a self - insured retention fund for health services for all City employees and that relate to workers' compensation claims. Claims are primarily administered by an outside agency. Sales Tax. A general "sales tax" is levied on persons and businesses selling merchandise or services in the city limits on a retail basis. The categories for taxation are defined by state law. Monies collected under authorization of this tax are for the use and benefit of the City. Sanitation Fund. Fund used to account for the provision of services to the residents of the City. All activities necessary to provide such services are accounted for in the fund, including, but not limited to, administration, operations, maintenance, financing and related debt service. Tax Rate. The amount of tax stated in terms of a unit of the tax base, for example, $.50 per $100 (one hundred dollars) assessed valuation of taxable property. Tax Rate Limit. The maximum rate at which a government may levy a tax. The limit may apply to taxes raised for a particular purpose, or to taxes imposed for all purposes, and may apply to a single government, to a class of governments, or to all governments operating in a particular area. Overall tax rate limits usually restrict levies for all purposes and of all governments, state and local, having jurisdiction in a given area. Tax Roll. The official list showing the amount of taxes levied against each taxpayer or property. Frequently, the tax roll and the assessment roll are combined, but even in these cases the two can be distinguished. Taxes. Compulsory charges levied by a government for the purpose of financing services performed for the common benefit. This term does not include specific charges made against particular persons or property for current or permanent benefits such as special assessments. Neither does the term include charges for services rendered only to those paying such charges as, for example, sewer service charges. Technical Adjustments. Represents adjustments made to the Proposed Budget for the Final Adopted Budget. 15 CITY OF BAYTOWN, TEXAS ANNUAL PROGRAM OF SERVICES Budget Glossary (continued) Unencumbered Balance. The amount of an appropriation that is neither expended nor encumbered. It is essentially the amount of money still available for future purchases. Water and Sewer Fund. Fund used to account for the rendering of water and sewer services to the residents of the City. Activities of the fund include the administration, operation and maintenance of the water and sewer system, and billing and collection activities. The fund also accounts for the accumulation of resources for, and the payment of, long -term debt principal and interest for revenue bonds and obligations under capital leases. All costs are financed through charges made to utility customers with rates reviewed regularly and adjusted if necessary to ensure the integrity of the fund. Working Capital. The amount by which total current assets exceed total current liabilities. Workload Measures. Reflects major activities of the division/department. They indicate the amount of work that has been done in the past and projected workload levels for the current and next years. Workload measures should be able to be tracked with a reasonable amount of time and effort. 16 kL 1pmi,Z�A BAYTOIAN Honorable Mayor and Members of City Council City of Baytown, Texas City of Baytown October 1, 2002 It is my pleasure to present the Adopted 2002 -03 Budget for the City of Baytown. The budget is the document the City uses in performing its mission to provide services and improve the quality of life for its citizens. This budget document sets forth the financial plan the City will follow in providing services to the citizens of Baytown. It also sets forth the revenues and appropriations for the fiscal year October 1, 2002 through September 30, 2003. It contains guidelines for normal operations as well as capital improvements to provide for the future. It is an instrument whereby basic policies of the City can be presented along with their impact on services and operations. The budget is the device that communicates to its readers the direction the City will follow in the future. It has been prepared in accordance with Article V, Section 41 of the City of Baytown Charter and other relevant state laws. The budget strives to incorporate the future vision for Baytown as drafted in the Comprehensive Plan known as Baytown 2020. The City is utilizing Baytown 2020 to establish the vision of a city that values "community" first, strives to balance residential, commercial, industrial and public /institutional development; and is known for progressive public and private leaders who are responsive to the needs of citizens and businesses. In June 2002, the City Council conducted two (2) work sessions to discuss and evaluate the top budget priorities for fiscal year 2002 -2003. The top priorities identified in this process were: • Infrastructure & capital project/bond program implementation • City Image and Beautification • Annexation • Employee compensation and recognition • Economic Development In preparing this budget, staff utilized key principles that are important to the City's long- standing commitment to having a sound budgetary and financial program. It is critical to not only develop a solid budget and action plan for the 2002 -03 fiscal year, but to plan ahead with a goal of long -term solvency. Recurring expenses that are generated each year will have a compounded effect without the benefit of corresponding increases in recurring revenues. The 2001 -02 fiscal year can be described as a year of uncertainty for the City of Baytown. Budget contingency planning began during the first quarter to proactively address the potential slowdown of the economy in the aftermath of the September 11 events. These efforts were then expanded in February 2002 to begin developing options to address the long -term financial 2401Market Street P.O. Box 424 Baytown, Texas 77522.0424 (281)422 -8281 Fax (281)420 -6586 baytown@baytown.org 17 implications of the non - renewal of the Crime Control Prevention District (CCPD) sales tax. The contingency planning efforts were once again expanded due to the recurring expense of the additional firefighters needed to be in compliance with the City Charter amendment for four person staffing, which was approved by the voters on May 4, 2002. The CCPD sales tax was a five -year 1/2 -cent sales tax approved by the voters in 1998. This tax generated approximately $3,000,000 in annual revenue. The non - renewal of the CCPD in the February 2, 2002 election resulted in the discontinuation of collection of this tax effective July 1, 2002 for 'operational" purposes. State legislation provides that in the event a renewal election fails and the CCPD had outstanding liabilities, the tax can be continued for one calendar year after the calendar year in which the sales tax renewal election was held for purposes of retiring the outstanding debt. Accordingly, the City Council established December 31, 2003 as the date for retiring long -term CCPD liabilities for the jail and radio system. It is anticipated that estimated sales tax collections for this period will be sufficient to defease outstanding CCPD debt originally scheduled to mature in 2008. Funds were designated in the original CCPD five -year plan to provide resources needed to transition recurring operational expenses from the CCPD fund to the General Fund. The plan was updated to include current financial information on available CCPD resources. The transitional funding will provide resources to reallocate the recurring costs of the CCPD from the CCPD fund to the General Fund. These expenditures total $1,058,562 for 2003, and are summarized below: Jail Personnel and Operations $ 579,103 Technology Maintenance and Licensing 60,528 Communications Maintenance and Radio Airtime 76,822 Capital Purchases (13 vehicles) 302,000 Other Recurring Expenses 40,109 Total $ 1,058,562 The phase -in of CCPD expenditures is planned over a three -year period to minimize the impact on the General Fund. Estimated funds of $1,270,000 will be available at the end of 2003 to assist with the final two years of the plan after a $710,000 transfer is made in 2003. The General Fund will absorb 100% of the costs during the 2006 budget year. The availability of these funds to assist in the transition could be negatively impacted if any additional funding is required for the completion of the CCPD funded projects or retirement of the CCPD debt. The following assumption assumes no inflationary growth in expenditures Year 1 - 2003 Year 2 - 2004 Year 3 - 2005 Year 4 -2006 General Fund 348,562 419,562 427,562 $1,058,562 Transitional Fund 710,000 639,000 631,000 -0- Total $1.058.562 $1.058.562 $1-058.562 $I05R_562 Increases in these operational expenses over the next three years without corresponding revenue increases will make the budgeting process for fiscal year 2006 and subsequent years even more difficult. 18 As previously stated, the Charter amendment election held on May 4, 2002 mandates that all fire stations be staffed with four firefighters on each apparatus effective October 1, 2002. Efforts to hire 15 additional personnel began shortly after the election. The estimated cost of these personnel, including training and equipment for 2002 -03 is $623,520. Additional funding in the amount of $563,145 has been allocated for overtime to fill these new positions until sufficient personnel are hired and trained. The estimated total cost of this mandatory staffing for 2002 -03 is $1,186,665. Staff has evaluated the possible use of certified staff in non - operations positions within the Fire Department during the transition period (October 1 - December 31, 2002). It is estimated that the transitional overtime during this three -month period could be reduced by approximately $139,000. It should be recognized that using these personnel to offset transitional overtime would impact department functions in another area. Each year the Human Resources Department compares the compensation plan to the market. Over the past two years, the City has made considerable strides in upgrading salaries based on market comparisons. With the exception of a few positions, a general adjustment to market is not required this year. Also, over the past two years the City has provided significant funding for merit increases for non -civil service employees and market adjustments for civil service employees. Due to budget constraints, the proposed budget did not include merit or market increases for City employees. At the special meeting held on September 5, 2002, Council directed the staff to look at the feasibility of making one -time, non - recurring employee payments for the 2002 -03 budget. Based on the analysis, administration recommended and council adopted reallocation of funds for a 2.5% salary adjustment, applied to base, awarded in January for all employees. It is recognized that if market adjustments are not made over a period of years, this could be detrimental to the pay plan because it will not stay competitive with the market. Also, not allocating merit increases over a period of years will have the potential for employee salaries to fall below what is paid in the market. The 2001 bond program was refined and proposed by citizens committees through the Bond Steering Committee. Staff has developed a plan considering this public input as well as issues of immediate need and funding constraints in issuance of the bonds. The second year of the 2001 Bond program is included in this budget and provides resources to continue the street improvement program ($4,800,000), drainage improvements ($900,000), fire fighting equipment ($1,000,000), information technology and radio equipment ($455,000) and park improvements ($125,000). These projects are part of an overall comprehensive capital improvements program (CIP) that includes utility system projects and other public improvements projects. The 2003 Bond projects will be funded by the issuance of General Obligation bonds and Certificates of Obligation. The financing plan for General Obligation debt included an allowance for an ad valorem tax increase up to $0.025 over five years on the tax rate to finance the new debt. The 2001 -02 Budget did not include a tax rate increase for the first year of the bond program. Likewise, this budget does not include an increase in the rate for the second year of the bond program due to growth in the final assessed valuation and a decrease in existing debt payments due to bond refunding completed in 2002. Funding in the Capital Improvement Program Fund (CIPF) totaling $1,250,000 provides a source to offset debt service costs from future 2001 Bond Program debt issues. The continued annual funding to the CIPF will assist in maintaining a stable tax rate throughout the life of the 2001 Bond program. 19 This budget includes utility improvement projects that are part of the overall comprehensive capital improvement project (CIP) program. Utility projects will be funded by the issuance of Certificates of Obligation bonds over the next four years. Updates to the Utility Bond Program have also been included to provide for various new projects and to provide additional funding for existing projects that have been identified since the original five -year plan was developed. Some of the new and expanded projects are needed for compliance with the Texas Commission on Environmental Quality (TCEQ), formerly TNRCC, requirements. The 2003 budget includes $500,240 for the debt service payment on the bonds that will be issued in the fall for the second year of the 2001 Utility Bond Program. Bonds in the amount of $5,828,000 are planned and will be reviewed by City Council prior to issuance. Included in the amount of issuance is $3,645,000 funding for the new and expanded projects identified subsequent to the 2001 Utility System Bond Program. A water and sewer rate increase of $1.15 per- thousand - gallons over the five -year period beginning with fiscal year 2002 was proposed in the original bond program to finance the new debt. The new and expanded projects will add an additional $0.34 per- thousand - gallons over a three -year period. A rate increase of $0.22 ($0.11 water and $0.11 sewer) is included for fiscal year 2003 to fund the total debt that will be issued next year, of which $0.08 is attributable to the 2001 Utility Bond Program and $0.14 is attributable to new or expanded projects. Operational increases were covered by the growth in volume of water sold. No increase in the minimum bill is included. In the area of wastewater, the City faces the dual need of identifying funds to upgrade aging infrastructure, as well as developing financing mechanisms for new infrastructure to accommodate growth and development. Three key studies that will be initiated or completed within the 2003 budget year include: • water and sewer rate study • water and sewer master plan, including capital improvements plan, land use assumptions, and impact fee update • Sanitary Sewer Evaluation Study (SSES)- inflow and infiltration (I &I) analysis of the wastewater collection system Through the Baytown Municipal Development District (MDD) and the Tax Increment Reinvestment Zone (TIRZ), the City has a number of programs to help attract investment in Baytown and to promote new or expanded businesses. The TIRZ project plan includes the long- term development of 600 single - family residences and the improvement of the mall area and Interstate 10 corridor. The Downtown Redevelopment Program is part of the CDBG budget for 2002 -03. This program provides funding for a new position of Downtown Redevelopment Coordinator. The coordinator will initiate and direct an organization to promote the goals of the program through public presentations, promotional materials, and other events. This position will also provide directional and administrative support, research and prepare grants for implementation of the program, solicit funds from investors, team with developers and contractors to assist in redevelopment projects, make policy recommendations and develop appropriate policies, programs, and ordinances to further the goals of revitalizing the downtown area. no] In an effort to identify and pursue new revenue sources and consolidate the City's grant writing efforts, funding is provided for a new position of Grant Coordinator for the last six months of the 2003 budget year. The budget has been carefully reviewed to provide core programs and services. The total expenditures for all budgeted funds are $75,585,409. Summaries of the proposed appropriations compared to the prior year are in the table below: Fund General Fund General Obligation I &S Fund Hotel/Motel Fund Water & Sewer Fund Sanitation Fund FY 2002 -03 FY 2001 -02 Adopted Adopted Amount % Difference Difference $43,786,880 $41,352,046 $ 2,434,834 8,305,234 7,672,438 731,844 680,440 18,282,548 17,685,897 3,038,352 2,912,049 632,796 8.2% 51,404 7.6% 596,651 3.4% 126,303 4.3% Central Services Funds 1,440,551 1,521,182 (80,631) -5.3% Total Appropriations $ 75,585,409 $ 71,824,052 $ 3,761,357 5.2% Highlights of the $3,761,357 (5.2 %) increase include: • Personnel Services increased $3,123,978 (83.05% of the total increase) due mainly to the addition of charter mandated staffing in the fire department ($624,000), contingency overtime for implementation of fire staffing ($563,000), two new positions for grant coordinator and billing specialist ($80,000), a portion of CDBG funded literacy program absorbed by General Fund ($16,000), increase in retiree health care costs ($165,000), increase in accrued leave payment for separating employees ($292,000), annualization of costs associated with the 2002 compensation plan throughout the different funds ($833,000) and a 2.5% base salary adjustment for all city employees ($550,900). • Debt payments increased by $1,075,189 (28.59% of the total increase) representing debt payments on bonds that will be issued for the Bond Program and increases in existing debt payments. • Supplies, maintenance, and services decreased a total of $318,373 (- 8.46%). Energy related costs for fuel, electricity and natural gas have decreased. The City changed electric service providers effective January 1, 2002 to take advantage of lower prices due to electric deregulation. The conversion has been a difficult one with delays in billing for Baytown and many other cities that made the change. • Operating transfers increased by $329,682 (8.76% of the total increase) with implementation of the storm water utility being $129,000 of the increase. • Although previously CCPD funded capital for the police department was absorbed by the General Fund this year ($302,000), total capital expenditures decreased by $461,579. Reductions have been made to current levels for other capital items such as technological improvements and replacement of vehicles and equipment. 21 The property tax rate is proposed to remain at the 2002 level at $0.73703 per $100 valuation. This rate consists of the operations and maintenance component for the General Fund of $0.45700 per $100 valuation, and the Debt Service component of the tax rate of $0.28003 per $100 valuation. Although no increase is proposed for sanitation rates in the 2002 budget, an increase may be needed in 2004 to offset CPI increases in the residential solid waste collection contract. As previously stated, the Water and Sewer fund includes a rate increase on water and sewer of $0.11 each. The budget includes funding for National Pollutant Discharge Elimination System (NPDES) Storm Water Phase II Compliance. This is an unfunded mandate from the Environmental Protection Agency (EPA) and the Texas Commission on Environmental Quality (TCEQ), formerly the TNRCC, for establishment of a storm water pollution control program. The budget includes the initial capital for a consultant to develop and submit our permit application as well as seven months of operating costs, as the program does not have to be in place until March 2003. This year's program is funded with transfers from the General Fund to a newly created Storm Water Utility Fund for this ongoing program. Alternative funding sources will be explored in the 2002 -03 fiscal year with recommendations presented as part of 2003 -04 budget process. This budget document reflects our commitment to develop a financial plan that the City will continue to follow in providing services to the citizens of Baytown. A review was conducted of internal operations to ensure that we deliver services as efficiently and economically as possible. As previously stated, this document contains the key principles that are important to the City's long - standing commitment to having a sound budgetary and financial program. Our decisions today will affect us for many years to come. Although this budget is arguably more conservative than previous year's budgets, it reflects the current fiscal pressures being experienced locally, as well as in the economy on a state and national level. This being said, numerous items have been included that improve the quality of life such as community appearance, public safety, neighborhood protection, street improvements /repairs, and enhancements to our utility system. The fiscal year 2002 -2003 budget represents major initiatives necessary to address the vision outlined by our citizens during the Baytown 2020 and 2001 Bond Program. The Major Budget Issues section has been prepared to summarize the major changes and assumptions of this budget. The staff and I will continue our efforts to provide the citizens of Baytown with the best possible services, in the most cost - effective manner. Sincerely. Gary M.I ckson Interim ty Manager 22 RESULTS OF THE CITY COUNCIL 2002 -03 BUDGET PRIORITY QUESTIONNAIRE BUDGET PRIORITIES QUESTIONNAIRE BY AVERAGE SCORE 1 Annexation (proactive) 5.00 4.83 2 Economic Dev. - Incentives for Dev. (Tax Abatement, etc l 5.00 4.60 3 Street Maintenance/Repair 4.86 4.40 4 Clean City Commission/litter abatement initiatives 4.71 4.50 5 Animal Adoption Services 4.43 4.43 6 Traffic Enforcement 4.43 4.43 7 Animal Control 4.43 4.17 8 IDowntown Redevelopment - Public/Private partnership 4.43 1 4.17 9 Code Enforcement - Nuisance Abatement (Junk vehicles, high weeds) 4.43 4.43 10 Employee Recognition Program 4.43 4.43 11 Eco. Dev. - City Mark&ing Efforts (Brand Image, Comm/Int) 4.43 4.43 12 Grants Coordinator (solicit and administer ants) 4.43 3.80 13 Fire Emergency Response 4.29 4.00 14 Drainage Maintenance 4.29 4.29 15 Traffic Control Operations 4.29 4.29 16 Hours/Days of operation for recycling center 4.29 4.29 17 Youth Recreation Programs 4.29 4.00 18 Employee Pay Plan Adjustments/Benefits 4.29 4.00 19 Employee Trainin evelo ment 4.29 4.29 20 Workforce Diversity 4.29 4.00 21 Mosquito Control 4.14 4.14 22 Street Sweeping 4.14 4.14 23 Public Transportation (Taxi Program - Low Income Srs & Disabled) 4.14 4.14 24 Neighborhood Services (Cleanup of alleyways, etc.) 4.14 3.83 25 Low & Moderate Income Housing Assistance (Homebu ers, Housing Rehab, Rental 4.14 4.14 26 Code Enforcement - Demolition of Substandard Buildings 4.14 4.14 27 Parkways and Medians (Mowing, Maintenance, Litter) 4.14 4.14 28 Police Patrol 4.00 4.00 29 Crime Investigation 4.00 4.00 30 Narcotics/Enforcement Programs 4.00 4.00 31 lEmergency Medical Services 4.00 4.00 32 Food Establishment Inspections 4.00 4.00 33 Public Transportation Full Service with Buses/Vans) 4.00 4.00 34 Code Enforcement - Sign Violations 4.00 4.00 35 Building Inspection 4.00 4.00 36 Library Circulation & Reference Services Borrow and Return of Materials 4.00 4.00 37 Library Outreach Services (Bookmobile, Youth, Seniors, etc.) 4.00 4.00 38 Parks Maintenance (Athletic fields, Mowing, Litter, Restrooms) 4.00 4.00 39 S pecial Events/Programs (Christmas Parade, July 4th, etc. ) 4.00 1 4.00 40 Wetlands Education Center 4.00 4.00 41 Interne[ (Desi n/O erations/Maintenance 4.00 4.00 42 Eco. Dev. - Foundation Marketing Program (Industrial) 4.00 4.00 23 RESULTS OF THE CITY COUNCIL 2002 -03 BUDGET PRIORITY QUESTIONNAIRE BUDGET PRIORITIES QUESTIONNAIRE BY AVERAGE SCORE 43 Fire Prevention/Public Education a I's R 6's Remo 3.86 3.86 44 Downtown Redevelopment - Hiring Main Street Coordinator 3.86 4.00 45 Library Literacy Services (Teaching Reading to Functionally illiterate Adults) 3.86 3.86 46 Aquatics Programs arks & S ra unds 3.86 3.86 47 Public Transportation (General Fund Subsidy with Tax Rate Impact) 3.71 3.71 48 New Athletic Programs 3.71 3.71 49 New Athletic Fields 3.43 3.43 50 New Parks/Park Expansion (Neighborhood & Community) 3.14 3.14 Boxed area represents average scores of 4.43 and above. Ratings: I Eliminate Current Effort 2 Substantially Reduce Current Effort 3 Reduce Current Effort 4 Continue Current Effort 5 Increase Current Effort 6 Substantially Increase Current Effort 24 Revenues: General Fund General Debt Service Fund Hotel/Motel Fund Water and Sewer Fund Sanitation Fund Garage Fund Warehouse Operations Fund Expenditures: CITY OF BAYTOWN TECHNICAL ADJUSTMENTS & AMENDMENTS 2002 -03 ADOPTED BUDGET Exhibit A Aug. 12, 2002 Aug. 13, 2002 Sept. 12, 2002 Proposed Adjustment 1 Adjustment 2 Adjustment 3 Adopted $ 40,865,937 $ - $ (225,883) $ - $ 40,640,054 8,096,088 - (138,385) - 7,957,703 523,633 - - 523,633 18,282,548 - - 18,282,548 2,960,500 - - 2,960,500 1,267,720 - 1,267,720 180,185 - 180 -185 General Fund $ 43,759,680 $ 27,200 $ S S 43,786,880 General Debt Service Fund 7,923,726 381,508 8,305,234 Hotel/Motel Fund 731,844 - 731,844 Water and Sewer Fund 18,282,548 - 18,282,548 Sanitation Fund 3,030,752 - 7,600 3,038,352 Garage Fund 1,248,597 - 6,700 1,255,297 Warehouse Operations Fund 182,654 - 2,600 185,254 $ 75,159,801 $ 408,708 $ S 16,900 $ 75,585,409 Summary of Technical Adjustments (1) Restore inadvertent reductions and omissions from proposed budget. General Fund Expenditures 2020 Fire Machinery and Equipment Maintenance $ 4,000 3010 Streets & Drainage Machinery and Equipment Maintenance 23,200 Net impact to General Fund $ 27,200 General Debt Service Fund Expenditures 8010 Principal Payments 2002 Marina Improvement omitted in proposed $ 245,000 8010 Interest Payments 2002 Marina Improvement omitted in proposed 136,508 Net impact to General Debt Service Fund $ 381,508 Adjust General Fund and General Debt Service Fund revenue estimates to reflect actual values from HCAD General Fund Revenues Current Property Tax Revenue Adjust to reflect lower HCAD values $ Net impact to General Fund $ General Debt Service Fund Revenues Current Property Tax Revenue Adjust to reflect lower HCAD values $ (1 Net impact to General Debt Service Fund $ (1 25 CITY OF BAYTOWN TECHNICAL ADJUSTMENTS & AMENDMENTS 2002 -03 ADOPTED BUDGET Exhibit A 2.5% salary adjustment for employees. General Fund Expenditures 1080 Planning & Development Services 1190 General Overhead 1190 General Overhead 2020 Fire 3020 Traffic Control 5000 Parks & Recreation 9010 Transfers Net impact to General Fund Water & Sewer Fund Expenses 1190 General Overhead 3050 Wastewater Operations 3060 Utility Construction 3060 Utility Construction Net impact to Water & Sewer Fund Sanitation Fund Expenses 3200 Solid Waste Net impact to Sanitation Fund Garage Fund Expenses 7010 Equipment Services Net impact to Garage Fund Eliminate funding for unified land development code $ (75,000) Add funding for 2.5% salary adjustment for employees 384,000 Contract amendment contingency funding for salary increases in Fire 86,000 Eliminate traffic signal preemption equipment (40,000) Eliminate undetermined traffic light (100,000) Eliminate median nosey program (5,000) Eliminate City Hall expansion project (250,000) Add funding for 2.5% salary adjustment for employees $ 64,000 Reduce chemical budget (3,000) Reduce Water Rehabilitation budget (50,000) ' Reduce capital expenditures (flatbed trailer) (11,000) Add funding for 2.5% salary adjustment for employees Add funding for 2.5% salary adjustment for employees $ 6,700 Warehouse Operations Fund Expenses 7012 Warehouse Operations Add funding for 2.5% salary adjustment for employees Net impact to Warehouse Operations Fund Y.hl MAJOR BUDGET ISSUES REPORT BAWO"At MAJOR BUDGET ISSUES Fiscal Year 2002 -03 The purpose of this section is to provide the readers with basic revenue and expenditure information for all budgeted funds for the 2002 -03 fiscal year budget. GENERAL FUND REVENUES General Fund revenues are comprised of taxes, license and permit fees, intergovernmental revenues, charges for service, miscellaneous revenues and transfers -in. The General Fund revenues are $40,640,054, an increase of $1,446,878 or 3.7% more than the 2001 -02 budget. The budgeted increase is attributed to an increase in tax revenues ($1,863,078) that comprise 85.5'% of the General Fund revenues, and include property tax ($279,277), sales and use tax ($442,600), franchise tax ($40,500), and industrial district agreements ($1,100,700). The balance of the revenues changes consists primarily of an increase in licenses and permits ($134,056) and decreases in intergovernmental (- $50,000), charges for services (- $41,876), fines and forfeitures (- $290,900) interest on investments (- $125,000), and other decreases (428,080). Property Tax Ad Valorem taxes represent 20.2% of the revenue for the General Fund. The total current taxable assessed valuation is $1,795,825,170 and is projected to increase $56.9 million or 3.2% for the 2003 fiscal year to $1,852,777,757. Total collections are estimated at $13,245,862 and are based on the certified roll at the current tax rate of $0.73703 per $100 valuation and a 97% collection rate. The levy allocates $8,213,759 to the General Fund and $5,032,103 for debt service. The General Fund levy represents a $252,482 (3.2 %) increase over the current year's estimated collections. There is no increase proposed in the tax rate. Industrial District Payments Industrial district payments are the largest source of revenue for the General Fund. Industrial district revenues comprise 38.2% of the total General Fund revenues. The City currently has 27 industrial district agreements, which renew in seven -year increments. The base contract increases the industrial tax rate from 40% to 50% with a 5% increase in year one, a 3% increase in year two and a 2% increase in year three. Industrial district payments are projected at $15,594,399, which is $139,985 more than the current year's estimated collections and is based on increasing contract rates for industries in the fast three years of their contract. The budget is calculated at the current rate of payment. Sales Tax & Use Taxes Sales tax provides 18.0% of total revenues and is another major revenue source to the General Fund. The General Fund receives 1% of the total 2% tax rate. Municipal Development District (MDD) and Crime Control Prevention District (CCPD) taxes are .5% each and are recorded in separate funds. The budget includes $7,261,000 in estimated sales tax revenues, an estimated 0.1% growth over the current year's estimated collections based on historical collections. Due to the elasticity of sales tax, staff will monitor for any potential fluctuations. Franchise Tax Franchise taxes are estimated at $3,233,200 and are $40500 or 1.3% more than the 2001 -02 budget. Reliant Energy -HL&P franchise taxes comprise 70.8% of budgeted franchise tax revenues. The full year's impact of the deregulation of the electric industry, effective January 1, 2002, has not been realized. Reliant Energy - Entex, Verizon, Time Warner and Star Cable constitute the balance and are estimated based on historical actual revenues. Licenses & Permits — The budget includes $544,856, which is $134,056 (32.6 %) more than the 2001 -02 budget. The increase is primarily attributed to the increase in permit activity experienced in fiscal year 2001 -02 and the adjustment in permit fees approved in that budget year. Intergovernmental Revenues — Intergovernmental revenues of $157,400 decreased $50,000 (24 %) over the 2001 -02 budget and include a $131,040 interlocal agreement with the Goose Creek Consolidated Independent School District Bright Star program, funding from the state for traffic lights ($13,470) and Hams County funding for fire services ($12,890). The program with the Baytown Housing Authority was not renewed in 2002 ($50,000). 28 MAJOR BUDGET ISSUES Fiscal Year 2002 -03 Charges for Services — Charges for Services are $1,650,100, a $68,776 (4.0 %) decrease over last year's budget. The decrease is primarily attributable to decreases in animal control fees and EMS charges. The payment from the Crime Control and Prevention District Transitional Fund for court and jail services increased. Fines and Forfeitures - This revenue source decreased $290,900 (15.6%) and is comprised primarily of Municipal Court Fines at $1,430,200. Municipal Court revenues have been projected based on historical collections prior to the implementation of the CCPD, which was dissolved by voters in 2002. Operating Transfers In - Operating transfers increased by $12,500 (0.9%) to $1,331,041 to reflect a full year's administrative cost allocation for reimbursement from the new Municipal Development District (MDD) fund for cost associated with the administration of projects funded by the MDD. The purpose of this section is to give the Council a general description of the major functional areas in the General Fund and describe the changes within them. Included in these expenditures are also capital expenditure items, as well as a limited number of new programs, some that have been carried over from the previous budget. Many of these are not large dollar items but are items that may be of interest to the Council. With the budget pressures from the loss of the CCPD and the additional Fire staffing requirements, this section is significantly shorter than in recent years. The General Fund accounts for all activities except for those required to be accounted for in another fund. Police, Fire, Parks, Library, etc. are funded within the General Fund. Total expenditures for the 2002 -03 budget year are $43,786,880, an increase of $2,434,834 (5.9%) over the prior year budget. Increases in personal services represents approximately $2.6 million of the increase and is primarily attributed to the annualization of salary changes for the 2002 budget and longevity increases ($764,175), personnel costs for the additional fifteen firefighters ($623,520), contingency fire overtime ($563,145), new programs ($29,897), addition of a portion of previously funded CDBG Library Literacy program ($16,050), an increase in the number of employees retiring resulting in an increase in the number of retirees receiving health care benefits ($164,879) and a 2.5% base salary adjustment for all City employees ($470,000). Services decreased approximately $215,000, primarily due to a reduction in special services related to expenditures for web page development ($100,000) and a thoroughfare study ($125,000). Capital outlay decreased by $403,585. Operating transfers to other funds increased by $460,101, which consists primarily of a $292,000 increase in the General Fund Accrued Leave Fund transfer and a $128,691 transfer to the newly created Storm Water Utility Fund. Additional information is included on the Storm Water Utility fund in the major budget issues discussion of Public Works. Council Priority: Infrastructure and Capital Project/Bond Implementation. Street Bond Implementation — The Architectural and Engineering Sub - committee of City Council has recommended design and engineering firms for the first two years of this program. The planned street analysis is complete and the Street Bond Committee is meeting with staff to bring a recommended list to Council in the near future. The first two years will be implemented concurrently and design for year three will be started midway through the second year to insure continuous productivity. Street Program Capital Improvement Project Funds (CIPF) - The 2001 Bond Program approved by voters in May included $20,000,000 in funding for street improvements. The budget continues to provide funds that can be used to minimize the projected $0.025 tax increase for the 2001 bond program. See Miscellaneous Section for additional information. $1,250,000 Capital Drainage — The 2001 Bond Program includes $3,250,000 for land acquisition for a regional detention plan and upgrades of the existing storm drainage system. The General Fund budget continues to provide funding for contract ($50,000) and in -house ($50,000) projects. The funds will be used for projects in the following areas: Hill Street, Lancelot, E. Texas Avenue, Scarlett Street, Bolster, Honeysuckle, Greenbriar, Wildwood, Bayway, West Schreck, Bowie Street, Pinehurst Drive @ Maple, Pinehurst outfall @ Bayou Vista, boat ramp outfall @ Bayou Vista, Twisted Oak, Tri -City Beach Road @ Evergreen Road 049 MAJOR BUDGET ISSUES Fiscal Year 2002 -03 and Willow Street. As always, funding may be shifted to solve drainage emergencies, such as the cave -in on Rollingbrook Drive that may occur during the year. $100,000 • Contract Concrete Work — Continuation of the program started in fiscal year 2000 to provide funding for outsourcing driveway, sidewalk and curb repairs resulting from repairs for utility failures. $291,800 Council Priority: City Image and Beautification • Community Image and Appearance Committee — The Mayor has proposed to establish a citizen committee to focus on improvements in Baytown's image and appearance. Working through the Neighborhood Protection Division, this committee will provide input and ideas for programs to continue the improvement of Clean City and Keep Texas Beautiful programstinitiatives. Funding is included to provide staff support and materials for this Board. $10,000 • Image Campaign - The 2001 -02 budget included increased funding for public relations, advertising and promoting tourism in the City. Due to the events of September 11, 2001 and the non - renewal of CCPD funding, this program was placed on hold for that budget year. The 2002 -03 budget re- allocates the funding necessary to initiate this program. Additional funding of $37,500 in the Hotel/Motel fund budget and $25,000 from partnerships with local industry would provide a total of $100,000. $37,500 • Maintenance Dredging of Waterfront Marina Basin —To ensure adequate access to the marina, it is necessary to conduct maintenance dredging of the channels. Funding is included as a capital lease for this $150,000 project. This is payment 1 of 6. $28,778 • Waterfront Landscaping — A landscaping master plan was developed in 2002 to enhance the appearance of the Waterfront District. Phase One will landscape the entry area near Business Highway 146. $50,000 • Community Appearance Program — The Neighborhood Protection Division (NPD) conducted a pilot program in the 2000 -01 budget for expanded litter abatement. This included the "Adopt A Street" program as well as the "Trash Off' and targeted neighborhood events. Funding is included for continuation of these programs and events at their current levels. • City Pride Sign Program — Funding is included to maintain the current sign located at San Jacinto Mall and to continue to seek an appropriate location for a sign in the Highway 146/Interstate -10 area in Chambers County. $10,000 • Sign Replacement Program — Continued funding for the replacement sign program. $7,500 • Annual Household Hazardous Material Collection Day — Funds have been included to continue this program for the ninth year. A total of 82,000 pounds were collected on April 20, 2002 from 422 households in Baytown. Grant, in -kind services and donations contribute approximately $10,000 annually to this project. Our primary expenses are administration and actual disposal. $51,000 Council Priority: Annexation • The Long Range Planning Commission has been working on annexation recommendations that are part of the Baytown 2020 Comprehensive Plan. Additionally, planning for the infrastructure requirements of anticipated annexation is a part of the MDD and Water and Sewer fund long term financing plans. The Planning Department will also initiate the process of developing criteria to be utilized when evaluating an area for possible annexation. • The 2002 -03 MDD budget includes funds for the design of water and sewer infrastructure for North Main Street from Cedar Bayou — Lynchburg to I -10 and plans for construction of that infrastructure in 2003 -04. Council Priority: Compensation and Personnel Recognition • Compensation — Funding for a 2.5% increase to base salaries has been included in the budget. See Miscellaneous Section for additional information. $470,000 • Twenty Year Retirement — Prior year's legislative changes enabled TMRS cities to adopt 20-year retirement to replace the current 25 -year system. Twenty-year retirement is a valuable recruiting tool and a number of TMRS cities have adopted it. Due to the expected rate reduction in our TMRS payment (currently 14.3% WE MAJOR BUDGET ISSUES Fiscal Year 2002 -03 of salaries), we can adopt the 20 -year retirement option and still receive a portion of the rate decrease. This is being developed in conjunction with the review of retiree health care costs and updated information will be presented during the budget work sessions. • Employee/Retiree Health Care - The City has not been immune to the steady increase in health care costs experienced nationally. The City maintained the same premiums for seven years before implementing a 35% increase for both employees and the City in the 2001 -02 budget. Staff continues to research options in conjunction with the 20-year retirement proposal. Updated information will be presented during the budget work sessions. OAK Award - The purpose of the recognition program is to acknowledge employees that have excelled in their work performance, especially in the area of providing customer service. Employees exhibiting performance in one of the following areas listed may be nominated for the OAK award: teamwork, integrity, innovation, or customer service. The Recognition Committee reviews the nominations and makes a selection of the top individual for each of the three employee groups (public safety, field service and administrative). $8,900 • Uniforms for Field Personnel — This program continues to provide uniforms for field personnel in Public Works, Parks and Utilities. Providing staff with uniforms improves our public image, allows city personnel to be easily recognized by citizens and is a benefit to the employee. $26,000 Council Priority: Economic Development Economic Development Programs — Through the MDD and Tax Increment Reinvestment Zone (TIRZ), the City has a number of programs to help attract investment in Baytown and to promote new or expanded businesses. The Community ID program was initiated last year as a joint venture with the Economic Development Foundation (EDF) to identify the City's demographic profile and target specific retail establishments that meet the City's profile for success. Profiles were completed for three areas, Market Street/Texas Avenue, Alexander Drive, and the Garth/North Main corridor. One or more of these areas can be selected for further detailed analysis and identification of potential retailer development. Anticipated development in the TIRZ will have both commercial and residential components that will positively impact the I -10 /Garth Road area. "Main Street" Program for Redevelopment - The Community Development Advisory Council (CDAC) approved funding for a position to develop programs targeted at redevelopment and economic development of the Main Street area. The City Council approved the CDBG budget on July 11, 2002, as submitted by CDAC. The "Main Street Coordinator" will coordinate development of a downtown organization and promote the goals of the downtown initiative through public presentations, promotional materials, and other events. They will also provide directional and administrative support for the downtown initiative, research and prepare grants for implementation of the program, solicit funds from investors to implement the downtown initiative, team with developers and contractors to assist in redevelopment projects, and make policy recommendations and develop appropriate policies, programs, and ordinances to further the goals of revitalizing downtown. It is anticipated that the position and related costs will be funded from CDBG for the first 3 years, after which it will be funded from funds generated from the program and grants. Traffic Control, Enforcement and Transportation • The MDD tax approved by voters in May 2001 includes funding of $500,000 in 2002 -03 for street signal synchronization on North Main Street. Funding was approved for street signalization on Garth Road in the current budget and that work is in progress. See MDD section for additional information. • Signalization — The budget includes funding for installation of traffic control devices at Rollingbrook Drive and Hutto Blvd. Funding for the design was included in the 2001 -02 budget. $100,000 • Traffic Engineer Services —We have been unsuccessful in filling the Traffic Engineer position in the past and have had to rely on contract services. In the proposed budget, we will again attempt to fill this position while utilizing contract services as needed throughout the year. An in -house Traffic Engineer would provide better flexibility and response to research issues. $80,000 • Pavement Marking — Baytown has completed a five -year rotation of utilizing a contractor to apply thermo- plastic striping. During this time frame, we have had the opportunity to analyze the long term cost benefit 31 MAJOR BUDGET ISSUES Fiscal Year 2002.03 of this application. The recommendation of the Traffic Division is to return to in -house application of painted traffic markings. The return of this program to Public Works will provide a more effective program that also allows for flexibility in application to meet special needs. The budget also includes the purchase of a power unit and trailer for the pavement - striping machine purchased last year. $79,000 Bucket Truck — Replacement of a 1975 -model bucket truck that is unreliable and a hindrance to productivity. The new truck is estimated to cost $75,000 and will be funded by the Capital Replacement Fund over four years. $20,419 Public Safety • Four - Person Fire Department Staffing — The City Charter election held May 4, 2002 mandates that all fire stations be staffed with four fire fighters on each apparatus effective October 1, 2002. Efforts to hive 15 additional personnel began shortly after the election. The estimated first -year cost of these personnel, training and equipment is $623,520. Contingency funds of ($563,145) have been allocated for overtime to fill these new positions until sufficient personnel are hired and trained. $1,186,665 • Staff 3d Mobile Intensive Care Unit - The 2001 -02 budget included increased funding for placing a third MICU ambulance in service. Due to the events of September 11, 2001 and the non - renewal of CCPD funding, this program was placed on hold. This re- funded program will staff a full -time Mobile Intensive Care Unit utilizing three current supervisors and three new paramedic positions. EMS has realized significant increases in both "total call volume' and "transport volume" over the past 12 months. The additional unit provides resources to handle the additional demand. Program costs include personal services, wearing apparel and required education & training. $129,525 • Video Cameras - Five video cameras for patrol vehicles are included for protection of officers, as well as the citizens. This is the sixth year for this program and will increase the number of cameras in patrol units to 43 of our 58 patrol vehicles. The use of the cameras has provided evidence of the actions of officers and citizens being filmed. $25,000 • Thermal Imaging Camera — Funding for a third thermal imaging camera is included in this budget. A thermal imaging camera allows fire fighters to see through smoke to locate victims as well as locate the fire within a structure, enabling fire personnel to search structures faster and safer. Tests performed during training demonstrated that rescue mannequins were found 60% faster using the thermal- imaging camera. Without the camera, personnel have to crawl along the floor and feel their way through the building to search for victims. $18,000 • Fire Station One (Garth Road) - The 2002 -03 budget includes a capital lease payment ($82,595) for repairs necessary because of mold and mildew problems, as well as construction deficiencies that led to the occurrences. Completion of the repairs and reoccupying the station is expected in March 2003. Additionally, lease payments for the temporary fire station on Barkaloo Road are included ($18,000), as well as funds for improvements to the EMS quarters at that station ($17,500) $118,095 • Transition of Funding from CCPD to General Fund — The non - renewal of the Crime Control and Prevention District one -half cent sales tax resulted in a $3,000,000 loss in annual revenue. Transitional funds that remain in the CCPD are proposed to phase in CCPD recurring operating expenses. Collection of the CCPD taxes after June 30, 2002 is restricted to retirement of the Jail and 800 MHz Radio System debt. The recurring operating expenses that were previously paid by CCPD revenues are now paid by the General Fund and are listed below. A memorandum detailing the use of CCPD transitional funds to supplement revenues is included in the Miscellaneous Section. $1,058,562 Jail Personnel and Operations $ 579,103 Technology Maintenance and Licensing 60,528 Communications Maintenance and Radio Airtime 76,822 Capital Purchases (13 vehicles) 302,000 Other Recurring Expenses 40,109 Total $ 1,058,562 32 MAJOR BUDGET ISSUES Fiscal Year 2002 -03 • Self- Contained Breathing Apparatus (SCBA) and cylinders - This on -going program to maintain top quality breathing equipment will replace five SCBA ($15,000) due to age and condition and will replace ten SCBA cylinders ($7,500) due to their mandated useful life of 15 years. $22,500 • Fire Hose Replacement - Ongoing replacement of fire hoses that have been damaged or destroyed during fire operations or failed annual pressure testing. The amount is increased this year due to the need to replace a significant amount of large diameter (5 ") supply hose. $25,000 Parks & Recreation • Reimbursement for Electrical Costs for Youth Sports Leagues — Reimbursement of up to $5,000 in electrical costs for youth sports leagues that contract with the City for use of city -owned facilities. $30,000 • Playground Equipment Replacement — Provides funding for the ongoing program to replace damaged and worn equipment at various park facilities throughout the city. $20,000 • Repair of Community Center Parking Lot Lighting — This funding repairs existing parking lot lighting and includes additional lights to improve safety and visibility for patrons allending evening functions at the Community Building. $18,845 • Jenkins Park Improvements — The baseball field lighting was replaced at Jenkins Park in 2000 at a cost of $225,000. This was funded as an internal capital lease and the 2002 -03 budget includes payment 3 of 5 for $50,391. The budget also includes funds ($16,909) to pave the parking lot and secondary roads also as a three -year internal capital lease (total cost of $75,500), replacement of two baseball backstops ($20,000) and construction of new concrete pads for the bleachers and concessions area ($8,000). The Pony League Baseball teams use Jenkins Park. $95,300 Equipment — This year's budget package includes replacement of one vehicle, equipment and tractors. All of these items are replacement items. $53,000 - Forklift (replace 1971 model) $15,000 - Backhce attachment for small tractor 8 000 - Replace 1995 truck Information Technology Services (ITS) � ttt Financial Software Migration - The migration of the integrated financial software provides a Windows based environment as well as move operations from the current mainframe to a Windows 2000 server. The Windows based environment is not only more user friendly but is also more productive allowing the end - user access to functions at a click of the mouse. This includes software packages for Accounting, Purchasing, Human Resources, Payroll, Utility Billing, Fixed Assets, and Budget. This migration will impact all mainframe users with the exception of Police, Communications, Tax and Municipal Court. The cost of this program ($210,200) is being funded by the Capital Replacement Fund with year 2 of 4 payments in the budget. $74,105 Personal Computers Network - Funds are included maintenance throughout the network, ($97,464) and with the Federal Piracy Act ($38,000). Public Works for computer hardware and software upgrades and funding for software licenses to stay in compliance $135,464 NPDES Storm Water Phase II Compliance — EPA and TNRCC have mandated an unfunded storm water pollution control program. The City of Baytown is required to develop a storm water management program as part of the Clean Water Act (CWA) requirement during this next fiscal year. The CWA is the primary federal legislation that protects surface waters, such as lakes, rivers, and coast areas. The National Pollutant Discharge Elimination System ( NPDES) Storm Water Phase II Rule is designed to comply with the requirements of the CWA to further protect our waters from polluted storm water runoff. It requires communities with less than 100,000 population to develop and operate a storm water management program 33 MAJOR BUDGET ISSUES Fiscal Year 2002.03 by March 2003. Baytown must submit a storm water program and application, so a permit is in place by March 10, 2003. The budget includes the initial capital for a consultant to develop and submit our permit application as well as seven months of operating costs, as the program does not have to be in place until March 2003. This year's program is funded with transfers from the General Fund to a newly created Storm Water Utility Fund for this ongoing program. Alternative funding sources will be explored in the 2002 -03 fiscal year with recommendations presented as part of 2003 -04 budget process. $128,691 • Public Work Radios — The 2001 Bond program includes funding for the replacement of the Public Works Radio System. The bonds are scheduled to be issued in 2003. Annual operating cost for airtime expenses is included in the 2003 budget. $19,685 Vehicles and Equipment — The following vehicles and equipment are included for purchase or replacement in the various Public Works areas to maintain operating efficiency of our personnel. $61,377 - Flatbed truck ($61,000 capital lease: replace 1985 model) $16,608 - Laser Level for drainage crews (new) 9,000 - 'h ton Pick -up truck (replace 1989 model) 15,350 - 1985 Bucket Truck ($75,000 capital lease) 20,419 Library • Books and non -print media — The 2002 -03 budget allocates an increase of $5,000 for the purchase of books and non -print media, with a corresponding decrease of $5,000 in book maintenance. $85,545 HALAN fees - HALAN fees increased 7% ($13,010) in 2003 as a result of a change in fee calculation for all members. HALAN fees have not increased for 10 years. $60,460 Administrative and Other Streetlights - Each year Reliant Energy - HL&P (Reliant) allocates a streetlight allotment for Baytown. This allotment allows for installation of a certain percentage of streetlights for Baytown at no cost to the City. Once the street lights are installed, the City pays the monthly bills for those lights. In addition to the allotment received from Reliant, developers install streetlights for new subdivisions and the City pays the charges for those lights as well. When citizens request streetlights, staff investigates the need and, if warranted, makes recommendations to the Growth Management and Development Advisory Commission and Council for installation. Staff approves streetlight plans for new subdivisions, which increases our recurring costs. The city estimates costs for 155 additional lights in the 2002 -03 budget based upon the approved street light plans. During the 2001 -02 budget process, staff estimated receiving three to four new streetlight plans for new residential subdivisions that will require installation of 105 new lights. Also included in this budget is funding for 50 new lights in existing subdivisions. $523,242 • Grant Coordinator — Funding is included for the last six months of the budget year for a Grant Coordinator. As discussed by City Council in the budget priority meetings, this position would be responsible for researching and applying for grants for all City departments with the intent of increasing the amount of grant revenue for Baytown. $33,522 • Collective Bargaining — The fire fighter's collective bargaining contract expires September 30, 2003. Funding is provided for continuation of a contract with a consultant to assist the city in negotiation of a new and interpretation of the existing collective bargaining contract. $20,000 RESERVE LEVELS In order to maintain fiscal stability, governmental entities maintain a General Fund unreserved fund balance to meet unforeseen emergencies that may arise. Appropriate levels of unreserved fund balances vary from entity to entity based on the relative impact of particular circumstances or financial conditions. The City of Baytown's goal for 34 MAJOR BUDGET ISSUES Fiscal Year 2002.03 unreserved fund balance is based on various issues such as bond programs, proximity to the Gulf Coast and advice from the City's financial advisor, etc. The goal for unreserved fund balance is 45 to 60 days operating reserves. Amounts in excess of 60 days have historically been utilized to fund non - recurring expenditures unless there is a valid reason for carrying larger reserves. Due to current budget pressures that will continue to impact the future budgets, the reserve will slightly exceed the targeted range. The budget for 2002 -03 again will use fund balances to fund recurring and non - recurring expenditures as follows: Capital Purchases $ 1,231,720 Capital Drainage 100,000 Contract Concrete Work 291,800 Traffic Control Devices (RollingbrookfHutto) 100,000 Renovations to Garth Road Fire Station for EMS 17,500 Fire Transitional Overtime 563,145 Public Safety training and accreditation analysis 40,000 Image Campaign 37,500 Aerial Maps of Baytown 30,000 NPDES II Storm Water Compliance 128,691 Other expenditures paid from fund balance 606.470 3.146.826 The above drawdown is projected to maintain the General Fund unreserved fund balance at $7,918,242 or 66 days. GENERAL DEBT SERVICE FUND The General Debt Service Fund accounts for the payment of principal and interest on general long -term liabilities paid primarily by taxes levied on property within the City. The current debt service requirement for 2002 -03 is $7,475565, consisting of $4,385,000 in principal and $3,090,565 in interest. In May 2001, voters passed the 2001 Capital Improvement Bond Program, a five year program authorizing $29,490,000 in General Obligation bonds to be used for general improvements such as streets and drainage; public safety; information systems; public buildings and facilities; and parks and recreation. 2002 -03 is the second year of this program. This year's debt issuance and debt service requirement is estimated at $9,355,000 and $750,669, respectively. Funds have been included in the proposed budget for Certificates of Obligation for the community center improvements with debt service of $160,485. The existing and the additional debt service requirement for 2002 -03 totals $8,226,234 and will be paid from existing tax revenues generated from the current tax rate. Current tax revenues are projected to increase by $154,682 (3.2%) over current year estimated revenues based on a projected increase in the assessed value of property in the City of Baytown. Transfers from the Hotel/Motel Occupancy Tax Fund, the Crime Control and Prevention District Debt Service Fund and the Water and Sewer Fund are made to cover their respective portion of debt paid out of the General Debt Service Fund. Transfers also includes a transfer made by the General Fund to the Debt Service fund to allocate a portion of the industrial district taxes collected in the General Fund to the Debt Service Fund. This transfer was made in tax year 2000 to offset the change in the Harris County Appraisal District's (HCAD's) methodology used for determining the values of property located in the City's Industrial District. In past years, HCAD has included approximately 20% of the industrial district value as part of the Certified Tax Roll. This was a normal practice and was used by many cities in the area. As a result of a lawsuit filed against HCAD, they were ordered to stop this practice and instructed to only include value on the certified roll for property and improvements actually located within the city limits. HOTEL/MOTEL FUND This fund accounts for the occupancy tax revenues collected from local hotels and motels. The occupancy tax is calculated by the hotel/motel based on 7% of their taxable receipts and remitted to the City on a quarterly basis by the hotels. These revenues can be spent to establish or enhance a convention center; administrative cost for facilitating convention registration; tourism - related advertising and promotions; and programs that enhance the arts 35 MAJOR BUDGET ISSUES Fiscal Year 2002 -03 and historical restoration or preservation programs. Any expenditure must be consistent with one of the five categories noted and serve to promote tourism, conventions, and the hotel industry. At least one percent of the 7 percent of the occupancy tax rate must be spent on advertising and general promotion of the city and its vicinity. The city is prohibited from spending over 15% of the hotel occupancy tax revenue for development or enhancement of arts programs and is prohibited from spending over 75% of the revenue for convention center facilities or visitor information centers. Expenditures for historical purposes are limited to a maximum of 50% of the hotel tax revenue collected, if the municipality does not allocate any hotel occupancy tax revenues for convention/civic center purposes. AAVO � J1 The City of Baytown currently has eleven hotels operating in the city limits and the 2002 -03 budget projects revenues at $495,883, consistent with current year estimates. The budget also includes interest earnings of $26,750. EXPENDITURES • 41h of July — The Fourth of July is a source of tourism bringing people from outside the community to the City. The total cost of the celebration includes a fireworks display ($15,500), live entertainment ($55,000), security and personnel ($36, 862), supplies /advertising/other($24,592). $131,954 • Debt Service — The budget includes a transfer to the debt service for the debt issued in conjunction with the Convention Center. $315,608 • Promotion and advertising — The budget includes $37,500 in funding for public relations, advertising and promoting tourism in the City. Additional funding in the amount of $37,500 in the general fund budget and $25,000 from partnerships with local industry would be used for this purpose for a total of $100,000. $37,500 • Funding of $50,000 is included in the budget for promotional web page enhancement for the City of Baytown. This will to be dedicated to providing information to potential visitors to promote tourism. Future General Fund budgets may allow for enhancement of other elements of our web page. $50,000 • Cinco de Mayo Parade - Funding for the annual Cinco de Mayo Parade down Teas Avenue is included in the proposed budget. The funding will cover staffing expenses and the costs for equipment, supplies, event promotion and advertisements. $9,022 WATER AND SEWER FUND This fund accounts for the water and wastewater utilities for the City. The cost of providing services is financed primarily through user charges. Total revenues and expenditures for the 2002 -03 budget are $18,282,548, an increase of $596,651 or 3.4% from the 2001 -02 budget, due substantially to the issuance of debt ($500,240) for year two of the 2001 bond program and additional projects (See Miscellaneous Section). Arm il` Water Volume — Sales projections are 10.715 million gallons per day (MGD) based upon average rainfall years. Fluctuations to average rainfall can significantly impact actual sales. Water and Sewer Rates — Current rates for water and sewer are $2.75 and $2.52, respectively, per 1,000 gallons. A rate increase of $0.11 for water and $0.11 for sewer is due to the issuance of new debt. The rates effective October 1, 2002 are $2.86 for water and $2.63 for sewer per 1,000 gallons. The rate structure includes the minimum fee of $7.50 (no change) for the first 2,000 gallons for both water and sewer, with 12,000 - gallon cap on residential sewer. Using 8,000 gallons as an average residential consumption, the monthly water and sewer charge would increase by $1.32 or 2.8% per month. See the Miscellaneous Section for additional information. 36 MAJOR BUDGET ISSUES Fiscal Year 2002 -03 EXPENDITURES • 20 -unit radio read package for remote reading water meters $8,700 • Pollution control: TNRCC required testing $6,000 • Vehicle Replacements — The following vehicles used in operations for Water and Sewer: $203,000 - Sewer Jet Rodder Truck (Replaces 1996 Jet Rodder) $80,000 - Three (3) Pick -up Trucks (Replaces one 1990 and two 1996 trucks) 66,000 - Flatbed truck for Wastewater Operations (Replaces 1975 Truck) 57,000 • Water Rehabilitation Program — This budget proposes the continued funding of the water rehabilitation crew consisting of four employees. Since 1991, this program has replaced 80,000 feet of old, high maintenance water lines throughout the city. This program has improved the level of service to our residents and reduced the frequency of outages and maintenance activity. The funding provides for construction materials, supplies, and funds for contract plumbers to install service lines. $225,000 • Debt Service Requirements - The current debt service requirement for 2002 -03 is $4,146,548, which includes an increase of $500,240 for new debt associated with the 2001 bond program and $3,646,308 for existing debt. See the Miscellaneous Section for additional information regarding the impact of the debt issuance on the water and sewer rate structure. WORKING CAPITAL In order to maintain fiscal stability, governmental entities maintain a working capital balance to meet daily liquidity needs. Appropriate levels of working capital vary from entity to entity based on the relative impact of particular circumstances or financial conditions. The goal for working capital is 45 to 60 days operating capital. Working capital is defined as current assets (e.g. cash, investments, accounts receivable) less current liabilities (e.g. accounts payable). Working capital of $3,360,268, or 67 days, is projected as of September 2003. SANITATION FUND The Sanitation Fund accounts for collection of residential refuse, brush and white goods collections, the yard waste management program and recycling activities. The Sanitation Fund currently provides the following services: • Twice per week curbside collection and disposal of residential garbage and heavy trash. (Waste Management) • Once a month curbside collection of brush and limbs. (City) • Provision of a drop - off - recycling center open 3 days per week. (Waste Management) • Provision for a junk drop -off center open 3 days per week. (City) REVENUES The Sanitation Fund's revenues are $2,960,500, an increase of $79,500 or 2.8% over the 2001 -02 budget. A growth factor of 1 %, based on historical data, has been projected on residential household collection service revenue. The monthly fee for garbage collection for residents and Senior Citizens is $13.56 and $10.80, respectively (excluding sales taxes). Waste Management, the current contractor for residential household waste collection, increased rates effective July 1 from $8.19 to $8.31 per unit, a 1.5% increase. No increase to the rates that customers pay is in the 2002 -03 budget. Projected expenditures for 2002 -03 exceed revenues by $77,852. Increases next year in the residential household waste collection contract based on an increase in the Consumer Price Index would increase the shortfall for 2003 -04. A rate increase may be necessary in 2003 -04 in order to maintain the current level of service. EXPENDITURES Total expenditures for the 2002 -03 budget are $3,038,352, a net increase of approximately $126,303 or 4.3%. The changes consist of annualization of 2002 compensation program and 2.5% increase in base salaries for 2003 37 MAJOR BUDGET ISSUES Fiscal Year 2002.03 ($18,934); decrease in supply costs (46,100), decrease in maintenance costs (47,100), increase in capital expenditures ($62,540) and an increase in the contract for residential household waste collection ($58,029). WORKING CAPITAL In order to maintain fiscal stability, governmental entities maintain a working capital balance to meet daily liquidity needs. Appropriate levels of working capital vary from entity to entity based on the relative impact of particular circumstances or financial conditions. The goal for working capital is 45 to 60 days operating capital. Working capital is defined as current assets (e.g. cash, investments, accounts receivable) less current liabilities (e.g. accounts payable). Working capital of $538,435, or 65 days, is projected as of September 2003. CENTRAL SERVICES GARAGE FUND The Garage Fund provides motor vehicle service and repair for all City operations except for EMS, Fire and Police. The Garage Fund is supported through charges to user departments. Total expenditures including transfers for the 2002 -03 budget are $1,255,297, a net decrease of $85,700 (6.4%). The fee structure for the various types of vehicles is as follows: • Light vehicle rate (motor vehicles up to and including one ton load capacity) $50/1-Ir. • Medium vehicle and equipment rate (motor vehicles exceeding one ton capacity) $65/11r. • Heavy and construction equipment rate $8011-Ir. Typically, municipalities need to maintain a Garage function; however, issues regarding quality and level of service must be addressed in order to determine what the cost level should be for each specific entity. The budget for the Garage Fund is estimated to have working capital of $98,162 as of September 30, 2003. Excluding inventory on- hand of $99,137 would leave an operating working capital deficit of $975. WAREHOUSE OPERATION The Warehouse provides common items used on a daily basis throughout the city. The warehouse maintains and accounts for supplies used in the field for Public Services and Parks & Recreation, office supplies used by most all city departments and preventive and maintenance parts used on the city fleet. The Warehouse is supported through operating transfers from the Garage and General Fund. Total expenditures for the 2002 -03 budget are $185,254, an increase of $5,069 (2.8%). Estimated personnel costs increased $6,362 (4.0%). The working capital is estimated at $49,165 as of September 30, 2003. Excluding inventory on hand of $72,602 would leave an operating working capital deficit of $23,437. 38 MAJOR BUDGET ISSUES Fiscal Year 2002 -03 BAYTOWN AREA WATER AUTHORITY This fund accounts for the activities of the Baytown Area Water Authority (BAWA). BAWA is a water authority created by the Texas Legislature to supply water for the City of Baytown (City) and surrounding communities. The City comprises approximately 88% of BAWA's annual sales. BAWA is a separate legal entity; however, it is considered a component unit of the City. BAWA has experienced no shortages of raw water supply to the plant or interruptions to service to its customers. REVENUES The 2002 -03 budget projects sales of $5,631,750 for 12.21 million gallons per day (MGD) based upon average rainfall years. Fluctuations to average rainfall can significantly impact actual sales. It is anticipated that another Municipal Utility District could become a customer of BAWA in 2002 bringing the total number of customers served to eight. No increases are projected to BAWA's current rate structure of $1.26 per 1,000 gallons for the City of Baytown and $1.29 per 1,000 gallons for customers outside the city. Since the inception of the BAWA plant in April 1981, there have been three rate increases in 1988, 1993 and 1999. The 1999 increase provided funding for the issuance of debt for plant expansion. EXPENDITURES Total proposed operating expenditures for the 2002 -03 budget are $3,676,673, a decrease of $45,414 from 2002. Highlights of major changes were as follows: • Annualization of compensation program for 2001 -02. $45,202 • A decrease in chemical costs due to price fluctuations. ($39,800) • An increase for untreated water for new customer. $45,800 • A decrease in maintenance expenses. ($59,900) • Decrease in electrical costs. ($35,235) • Various decreases in other supplies & services. ($1,481) Raw Water Supply Cost — BAWA purchases raw water from the City of Houston. The raw water supply contract with the City of Houston is in effect through the year 2020 and sets the maximum amount of raw water to be delivered to the BAWA plant at 11.9 MGD without penalties. BAWA anticipates no rate increase from the City of Houston for next year; therefore, there will be no pass through increase in the cost of raw water for the 2003 fiscal year. The surcharge for water purchased over the 11.9 MGD is nominal at this time. Debt Service — The current debt service requirement for 2002 -03 is $1,833,193. There is a decrease of $496,065 for debt paid off in November 2001 and a lower debt service payment for bonds issued in 2002 that received a more favorable interest rate than the rate budgeted. One of the four bond issues outstanding will be paid off in fiscal year 2003. The pay off of these bonds provides debt capacity for future bond issues. CAPITAL IMPROVEMENT PROGRAM The Capital Improvement Program for BAWA includes four major projects. The projects are funded primarily from bonds. The 2003 budget includes a transfer to the BAWA Capital Improvement Program (CIP) of $320,000, which represents non - operating revenues received from a mineral royalty. Revenues received from this funding source are estimated to be $1,400,000 by the end of 2003. Utilizing non - operating funds in the CIP program will reduce the amount of debt issued in the future. The BAWA Surface Water Treatment Plant expansion project, Phase I, is complete and is undergoing equipment and SCADA system testing. The expansion has increased the treatment capacity from 13 MGD to 19.5 (MGD). The treatment facility will be able to produce approximately 26 MGD on a short -term basis, if necessary. Phase II of BAWA's plant improvement is on hold pending the Texas Natural Resource Conservation Commission (TNRCC) study to develop new recommendations pertaining to disinfection programs 39 MAJOR BUDGET ISSUES Fiscal Year 2002 -03 (Ozone). The study should be complete by 2004 with recommendations available in 2005. Phase II was originally estimated at $6,000,000. • Phase III of BAWA's plant improvement includes the replacement of equipment that has reach its useful life; pumping improvements to achieve a firm capacity of 26 MGD; and safety improvements. Phase III began in the summer of 2002 and is scheduled to be complete within 400 calendar days. The estimated cost for this project is $5,800,000 funded from the 1999 and 2002 Revenue Bonds issued. • There is currently one line supplying water to BAWA's major customer, the City of Baytown. A second line is planned in 2005 at an estimated cost of $7,000,000. WORKING CAPITAL In order to maintain fiscal stability, governmental entities maintain a working capital balance to meet daily liquidity needs. Appropriate levels of working capital vary from entity to entity based on the relative impact of particular circumstances or financial conditions. The goal for working capital is 45 to 60 days. Working capital is defined as current assets (e.g. cash, investments, accounts receivable) less current liabilities (e.g. accounts payable). Projected working capital is estimated to be 89 days as of September 2003. MAJOR BUDGET ISSUES Fiscal Year 2002.03 CRIME CONTROL AND PREVENTION DISTRICT (CCPD) The Crime Control Prevention District (CCPD) sales tax was a five -year 1/2 -cent sales tax approved by the voters in 1998 for specific purposes. The renewal election held on February 2, 2002 dissolved the district. Most of the goals established for the CCPD have been accomplished with the exception of the construction of a police academy and renovation of the police facility. Funds have been appropriated for these projects. Funds designated in the original CCPD five -year plan provided resources needed to transition recurring operational expenses from the CCPD fund to the General Fund. The plan has been updated to include current financial information on available CCPD resources. CCPD legislation provided that in the event that a renewal election failed and outstanding liabilities existed, the tax could be continued for one calendar year after the calendar year in which the sales tax was held to retire the debt. The City Council approved Resolution #020314 -1 establishing 12/31/2003 as the date for retiring long -term CCPD liabilities. Sales taxes projected at $3,474,000 for fiscal year 2002 -03 are based on a moderate growth estimate. Interest earnings are projected at $30,000. A debt payment of $752,845 is scheduled for 2002 -03 for bonds issued for the radio system and jail project. It is anticipated that estimated sales tax collections for this period will be sufficient to defense outstanding CCPD debt originally scheduled to mature in 2008. Fluctuations in sales tax revenues could impact this projection. In the event that sales tax collections were not sufficient to pay the outstanding liabilities, the City would assume responsibility for any outstanding CCPD debt. The transitional funding will provide resources to reallocate the recurring costs of the CCPD from the CCPD fund to the General Fund. These expenditures total $1,058,562 for 2003. The utilization of the transitional funding over a three -year period will minimize the impact on the General Fund and other City functions. An estimated fund balance of $1,270,000 will be available at the end of 2003 to assist with the final two years of the plan after a $710,000 transfer is made in 2003. The General Fund will absorb 100% of the former CCPD costs during the 2006 budget year. The availability of these funds to assist in the transition could be negatively impacted if any additional funding is required for the completion of the CCPD funded projects or retirement of the CCPD debt. The following assumption assumes no inflationary growth in expenditures: Year 1 -2003 Year 2 - 2004 Year 3 - 2005 Year 4 -2006 General Fund 348,562 419,562 427,562 $1,058,562 Transitional Fund 710,000 639,000 631,000 -0- Total .P,I OSR.562 41 nl;R Sh9 21 A';R are Q1 ncR c<o 41 MAJOR BUDGET ISSUES Fiscal Year 2002 -03 MUNICIPAL DEVELOPMENT DISTRICT On May 5, 2001, in the general election, the citizens of the City of Baytown voted to authorize the creation of the Baytown Municipal Development District and the collection of a sales and use tax at the rate of one -half of one percent for the purpose of financing economic development projects that provide economic benefit and diversify the economic base of the community. The board is composed of the Mayor, six council members and four at -large resident members. REVENUES - Sales tax is projected at $3,104,000 for fiscal year 2002 -03. Interest earnings are projected at $13,000 based on current year interest rates. EXPENDITURES - Phase one projects, which are planned for the next five years, include the areas of economic development; streets, drainage, sidewalks and signalization; utilities; and parks. A total of $2,295,000 is available for projects. The MDD Board applied for and received a $2,500,000 loan from the Texas State Infrastructure Bank (SIB) in 2002 for the Decker Drive thoroughfare improvement project. The first loan payment is due in 2003. The total loan payment is $377,478 of which $250,000 was budgeted in 2002. The 2003 budget includes $127,478. Project administration costs of $150,000 have been included for the second year of operation for the administrative support of the MDD. Construction labor and related costs are charged directly to the project. The budget also includes $150,000 for contingency funding. PROJECTS Economic Development Funding for joint venture projects with the Baytown — West Chambers County Economic Development Foundation to attract new business and industry to Baytown or to promote the expansion of existing businesses. These projects are critically important in light of the State Implementation Plan's potential impact on the petro - chemical industry and underscore our need to diversify our economic foundation. Funding will be $300,000 per year for each of five years. A portion of these funds could be utilized for Tax Increment Reinvestment Zone (TIRZ) expenses on a future reimbursement basis to assist with start-up costs for this economic development program. $300,000 Street Sienalization Synchronization Replacement of signal equipment, installation of communications cable and coordination of signal operation along North Main Street. $500,000 Land Acquisition for New Thoroughfares As part of the street, sidewalks, and drainage subcommittee deliberations on proposed bond projects, the committee discussed the need to purchase right -of -way (ROW) for roadway development or expansion. The 2020 Comprehensive Plan contains an adopted thoroughfare map that identifies areas of need. In that regard, the subcommittee used a base figure from recent land purchases and determined the length requirements of several road projects in areas experiencing rapid growth. Based on the 5 -year scope of the bond program, the subcommittee determined that $500,000 would be a reasonable figure to meet the intermediate needs of the community in this area. $100,000 Sidewalk Projects Sidewalks will be considered where pedestrians are in danger walking on or near a busy thoroughfare. $50,000 Economic Development Cost Share with Developers The City will have the ability to upsize lines installed by developers to meet additional future water and sewer needs for undeveloped areas serviced by the same lines. $200,000 North Main Water and Sewer Extension It is anticipated that the City will annex this area in the 2002 -03 fiscal year. Utilities are needed to promote business location and economic development in this area. It is proposed that $300,000 be funded on a cash basis in year 2 to facilitate design. The long -range budget includes $2.3 million in MDD debt in year 3 for construction. $300,000 191 MAJOR BUDGET ISSUES Fiscal Year 2002 -03 Goose Creek Stream, Phase IV The fourth phase of the Goose Creek Stream Trail System is planned to begin at Texas Avenue at the Goose Creek Bridge and end at the sidewalk at the intersection of Garth Road and Shilling Street. This proposal will upgrade the width (from 8' to 10') where the existing trail goes through Goose Creek Park. The new trail will then cross under the Decker and Park Street bridges, go behind the Park.Service Center and continue down the Shilling Street ROW to Garth Road. An additional spur is planned to cross Decker at its intersection with Garth Road to provide a linkage to the Central Little League/Graywood Area Neighborhood Park on Garth Road. 80% of the project ($1,089,535) has been approved for funding with a federal Congestion Mitigation Air Quality (CMAQ) grant. The City of Baytown's match is 20% or $275,000. The CMAQ project funds will be available in 2002. This is contribution 2 of 3. Last year's contribution was $50,000. $150,000 Gray Snorts Complex Renovations & Girls and Adult Softball Complex The City of Baytown 20 -acre tract of land behind the Sports Complex is master planned for four additional fields directly behind the 4 -plex located on the south end of the Sports Complex. Construction of a large restroom/concession pavilion between the field areas is planned. Other renovations will include grading and drainage work, additional lighting, renovation of old asphalt trails, new picnic facilities, renovation of the entire electrical system, spectator area coverings /netting and renovation of dugouts. Renovations at the Sports Complex also include the renovation of the Wayne Gray Community Center located at the Sports Complex. The improvements include replacement of the roof and renovation of the restrooms to comply with ADA standards. The additional adult fields will allow utilization of all seven fields at the Gray Sports Complex for the Girls Fast Pitch Softball Association and have four additional fields for tournaments. The proposed upgrade of the facilities at the Gray Sports Complex and the construction of new facilities for adults are critical to meeting the growing need for up- to -date facilities for softball programs. It is also essential to ensuring our future success in attracting major girls softball and adult softball tournaments to Baytown. This is year 2 of 4. Last year's contribution was $610,000. $480,000 Baytown Nature Center The improvements in this project closely follow the recommendations contained in the Baytown Nature Center Master Plan adopted by the City in 1997 -98. The extension of the French Limited Task Group project, including a channel to Burnett Bay and to the Crow Road crossing will allow the development of more tidal wetlands. A new entryway into the Nature Center is included along with other related improvements to the Myra C. Brown Wildbird Sanctuary. Other improvements include a 2,000' — six -foot wide trail, a wildlife observation platform and bridge, acquisition of remaining private property and two additional pedestrian bridges. The City will apply for a matching grant to assist in this project to remove old piers, boat docks, and other navigation hazards. This is year 2 of 5. Last year's contribution was $450,000. $215,000 Total MDD Projects - Phase I (Year 2) $2,295,000 Project Administration & Overhead $150,000 Contingency $150,000 SIB Loan Repayment $127,478 Total MDD 2002 -2003 Budget $2 7q?g 43 CITY OF BAYTOWN 2002 -03 BUDGET SCHEDULE OF FUNDED SUPPLEMENTAL REQUESTS Department Department Request Budget 101 General Fund ITS Annual Hardware Maintenance for Network switches $ 31,980 Planning Grants Coordinator Position (6 months) 33,522 Human Resources (14) Hamtat Group Physicals for qualified firefighters 7,700 General Overhead Image Campaign 37,500 Contingency Overtime 563,145 Public safety training and accreditation analysis 40,000 Operations (15) New Firefighters Positions 624,570 Thermal Imaging Camera 18,000 Radio Shop Annual Airtime Expense for New PW Radios 19,685 EMS Renovations to Fire Station I Garth Road 17,500 Drainage Laser Level Equipment 9,000 Traffic Control Driver for Line Laser 5,000 (2) Trailers @ $2,000 4,000 Increase Funding for Signal Systems 60,000 Engineering Aerial Maps of Baytown 30,000 Recreation Reimbursement for Electrical Lighting for Youth League 30,000 Library Staff Development & Training 4,000 CDBG Literacy Program 16,050 Oper. Transfers Out Transfer to Storm Water Utility 128,691 Total General Fund $ 1,680,343 401 Debt Service Fund G/O Debt Req. New Debt for 2002 -03 Bond Issuance for 2001 G.O. Bond & C.O. Bond Program $ 750,669 Total General Debt Service Fund $ 750,669 232 HoteUMotel Promotional Increase in Funding for July 4th Headline Entertainer $ 36,006 Cinco de Mayo Parade 9,022 Total Hotel'Motel Fund $ 45,028 510 Water & Sewer Fund Utility Billing Billing Specialist $ 39,568 Upgrade Financial Analyst 10,859 Telephone Automated Information Services 4,143 20 -Unit Radio Read Package 8,700 Water & Sewer Overhead Water & Sewer Rate Study 50,000 W/S Oper Transfers Out -Debt 2003 Bond Issuance 500,240 Total Water & Sewer Fund $ 613,510 540 Bayland Island Fund Bayland Island Operations Bayland Waterfront Landscaping $ 50,000 Maintenance Dredging of the Marina Basin (pmt 1 of 3) 28,778 Advertising for Promoting Bayland Island 2,500 Total Bayland Island Fund $ 81,278 351 CIP Fund CIP Project Manager Construction Inspector with Expenses $ 73,110 Total CIP Fund $ 73,110 � V, CITY OF BAYTOWN 2002 -03 BUDGET FUNDED CAPITAL OUTLAY 101 General Fund General Administration Furniture & Fixtures $ 2,500 Machinery & Equipment 1,375 Fiscal Operations Chair, Filing Cabinets 1,000 Capital Lease - Payment Tax Software (pmt 3 of 3) 26,687 Legal Filing Cabinets 1,375 ITS Software Licensing 38,000 Capital Lease Payment (Finance Software) 63,501 Capital Lease Payment (Inspection Software) 10,604 Planning and Furniture & Fixtures 3,000 Development Svcs. Desk and Chair for Grant Coordinator Machinery and Equipment for Grant Coordinator 1/2 Ton P/U - Replacing 9102/1989 Compact Truck 15,350 General Overhead City Pride Sign 10,000 Miscellaneous Signs - Parks and Recreation 7,500 Capital Lease Payment - (pmt 3 of 3) - Sirens 17,061 Capital Lease Payment - (pmt 3 of 4) - Sirens 4,242 Police LCD Projector Video Cameras (5 @ $5,000) 25,000 Fullsize Vehicle Replaces 9621 - 96 Full Size Car - 107,747 miles 23,000 Fullsize Vehicle Replaces 9715 - 97 Full Size Car - 103,994 miles 23,000 Fullsize Vehicle Replaces 9759 - 97 Full Size Car - 100,158 miles 23,000 Fullsize Vehicle Replaces 9722 - 97 Full Size Car - 98,689 miles 23,000 Fullsize Vehicle Replaces 942A - 94 Full Size Car - 90,884 miles 23,000 Fullsize Vehicle Replaces 9740 - 97 Full Size Car - 88,129 miles 23,000 Midsize Vehicle Replaces 889A - 88 Chev. Silverado - 133, 286 miles 22,200 Midsize Vehicle Replaces 9451 - 94 1/2 Ton - 112,562 miles - SSB 22,200 Midsize Vehicle Replaces 9523 - 95 Midsize car - 99,648 miles 22,200 Midsize Vehicle Replaces 9514 - 95 Midsize car - 77,214 miles 22,200 Midsize Vehicle Replaces 9568 - 95 Midsize car - 74,246 miles 22,200 3/4 Ton Pickup with Lift Gate - Rplcs 9405 - 94 3/4 ton - 98,537 miles 26,500 3/4 Ton Pickup with Lift Gate - Rplcs 9420 - 94 SUN - 83,277 miles 26,500 Fire (2) Trunked mobile radios (2 @ $6,000) 12,000 Capital Lease Payment - Tow Vehicle (pmt 4 of 7) 2,873 Replace of 5 Self Contained Breathing Apparatus (SCBA) (5 @ $3,000) 15,000 Replace of 20 SCBA Cylinders (20 @ $375) 7,500 Replace of Fire Hose 25,000 Portable trunked radio 3,000 Capital Lease Payment (pmt 5 of 7) - 1998 Pierce pumper (shop #34) 45,151 Capital Lease Payment (pmt 2 of 5) - Repairs to Fire Station 1 82,595 Thermal Imaging Camera (2) Communications (3) Chairs 3,300 EMS Capital Lease Payment - (pmt 3 of 3) - 2000 Remount 13,106 Dormitory area for EMS crews at Fire Station 1 Streets & Drainage Contract Concrete Repair 291,800 (2) Concrete Mixers (Replace) 5,700 Capital Lease Payment (pmt 2 of 5) - 2002 Street Sweeper 33,534 Capital Lease Payment (pmt 4 of 5) - 2000 Street Sweeper 24,674 In -house Drainage Projects 50,000 Contracted Drainange Projects 50,000 Laser Level Capital Lease Payment (pmt 2 of 5) - 4100 Gradall Excavator 58,616 Capital Lease Pmt (pmt 1 of 4) - Flatbed Truck 16,608 2,250 1,375 2,500 18,000 17,500 9,000 45 CITY OF BAYTOWN 2002 -03 BUDGET FUNDED CAPITAL OUTLAY Traffic Control Driver for Line Laser S 5,000 Fiscal Operations (2) Trailers @$2,000 $ 5,000 4,000 Water Operations Signal Systems $ 40,000 60,000 Wastewater Operations Capital Lease Pont (pmt 1 of 4) - 1985 Bucket Truck 20,419 Parks Entrapment Systems for NC Foote Pool 3,400 Repair and improve Civic Center Parking Lot Lighting 18,845 Utility Construction Continue new park sign replacement project 7,500 Replace backstop at Jenkins Park ballfields (2 @ $10,000) 20,000 Replace 1971 Forklift 15,000 Add backhoe attachment for DINGO 8,000 Replace 1995 3/4 Ton Construction Truck 30,000 $ 8,700 500 Solid Waste Fund Jenkins Park: Concrete Bleacher Pads and Concession Grounds 8,000 Solid Waste Playground Equipment replacement project continues 20,000 Capital Lease Payment (pmt 3 of 5) - Lights at Jenkins Park 50,391 Flooring for Wetlands Center - (pmt 1 of 3 payments) 15,794 Capital Lease Pmt. (pmt I of 4) Jenkins Park 16,909 Library Safety lighting in front of Library 1,150 S - 550 Garaee Fund Books 85,545 Equipment Services Non -print media 13,390 Total General Fund S 1,643,995 S 119,625 132 Hotel/Motel Hotel/Motel Building Improvements $ 53,000 Total Hotel/Motel 53,000 - 510 Water A Sewer Fund Administration 20 -Unit Radio Read Package $ 8,700 Fiscal Operations Building Improvements for Utility Billing and Tax Office $ 5,000 Water Operations Pickup (Replace 1990 Truck) 22,000 Wastewater Operations Jet Rodder Truck (Replace 1996 Truck) 80,000 Pickup (Replace 1996 Truck) 22,000 Pickup (Replace 1996 Truck) 22,000 Utility Construction Contract Plumbers, Sand, Stabilize, Pipe, Fittings 175,000 PVC Pipe, Fittings, Material for Sewer Taps 6,000 Meter Boxes, meters, Tubing, Fittings 40,000 Backhoe(Replace) 57,000 Total Water & Sewer Fund $ 429,000 $ 8,700 500 Solid Waste Fund Solid Waste Sports Utility Vehicle $ 23,000 Truck 23,000 Stakebed Truck 65,000 Capital Lease Payment (pmt 2 of 4) - Picker Truck 27,031 Total Solid Waste Fund $ 138,031 S - 550 Garaee Fund Equipment Services Upgrade of State Inspection Equipment $ 8,000 Total Garage Fund $ 8,000 S - 2 MISCELLANEOUS INFORMATION • Compensation Plan • Water and Sewer Rates • CCPD Transition Plan • Comprehensive Plan Staff Proposal • Storm Water Phase II • Main Street Program • Unfunded Supplemental Requests • Unfunded Capital Requests 47 City of Baytown MEMORANDUM To: Gary Jackson, Interim City Manager From: Anson Froehlich - Smith, Director of Human Resources Subject: Compensation Plan Review Date: July 23, 2002 Compensation Compensation Plan The success of any Compensation Plan requires constant maintenance and market review to stay competitive. The City has made progress over the past two years in bringing our employee compensation program up to market (external equity). Each year the Human Resources Department compares the compensation plan to the market. With the exception of a few positions, it appears that a general adjustment to market is not required. Due to budget constraints, we are not including any market adjustments to the compensation plans. Please be aware that failure to make market adjustments to the plan over a period of years could be detrimental to the pay plan because it will not stay competitive with the market. If the pay plan is not competitive with the market, it will result in a lack of recruiting ability and retention of employees. Merit Plan/Pay for Performance Plan Due to budgetary constraints we are also proposing no merit increases. Merit increases are the avenue by which the City is able to keep employee salaries competitive after market adjustments to the plan are made. Therefore, not allocating merit increases over a period of years will have the potential for City employee salaries to fall below what is paid in the market. 48 Benefits Health/Dental Program Employee health care premiums were increased 35% on January 1, 2002 after seven years at the same rate. While we have not yet completed an entire year under this new rate schedule, the actuarial review of the plan projects that the increase we implemented last year will be sufficient to cover plan costs for active employees. Therefore, we are not recommending an increase in employee health/dental rates this year. We will continue to review plan expenditures. Retiree Health/Dental Program We are continuing to review retiree health and dental premiums and plan expenditures. The recent actuarial study projects that the rates currently charged to the retirees are not sufficient to fund the plan. Options for near term and long term solutions to this issue are being developed and proposals will be presented for City Council consideration. Texas Municipal Retirement System Fourteen of the twenty -one cities with population 50- 100,000 have 20 -year retirement. We are recommending implementing 20 -year retirement this year. Implementing 20 -year retirement under TMRS is an added benefit for the City and City employees. It will add in our recruitment efforts, allow employees to retire earlier and have the potential to reduce payroll costs (more highly compensated individuals would be replaced by entry level salaries). The current allocated amount in the budget will absorb the cost to implement the 20 -year retirement option due to the TMRS rate reduction. :i.] ,a BAW01" CITY OF BAYTOWN S MEMORANDUM TO: Gary Jackson, Interim City Manager FROM: Donna Sams, Director of Finance DATE: July 31, 2002 SUBJECT: Proposed 2003 Water & Sewer Rates The proposed 2002 -03 budget includes a rate increase of $0.11 for water and $0.11 for sewer services. The increase is proposed to fund the debt service payment for bonds issued under the 2001 Utility System Bond Program and new projects. Operational increases were covered by the growth in volume of water sold. Debt Service Increase The proposed 2003 budget includes $500,240 for the debt payment on the bonds that will be issued in the fall for the second year of the 2001 Bond Program. Bonds in the amount of $5,828,000 are proposed and will be reviewed by City Council prior to issuance. Included in the amount of issuance is $3,645,000 funding for necessary projects identified subsequent to the 2001 Utility System Bond Program. A rate increase of $0.11 on water and sewer respectively is proposed, of which $0.07 is attributable to new projects and $0.04 attributable to the 2001 Bond Program. A customer with a consumption of 8,000 gallons per month will realize a $1.32 per month or 2.8% increase. No increase is proposed for the minimum bill. An analysis of the City's water and sewer rates (rate study) is proposed in the 2003 budget that will provide information needed to analyze the costs of service distribution among the various user classes. An example of the impact that the rate increase will have on water and sewer bills for customers with various consumption levels is demonstrated in the table on the following page. F?u City of Baytown Impact on Water & Sewer Bill with Selected Rate Changes Residential Service Only Current Rates Min (1) Water Sewer Total % Change Rates $ 15.00 $ 2.75 $ 2.52 $ 5.27 Consumption in 1,000's 8 24.00 22.62 46.62 Consumption in 1,000's Consumption in 1,000's 10 29.50 27.66 57.16 Consumption in 1,000's Consumption in 1,000's 12 35.00 32.70 67.70 ,Consumption in 1,000's Consum lion in 1,000's 16 46.00 32.70 78.70 (1) Minimum Pays for first 2,000 gallons, remaining consumption multiplied times rate (2) Sewer charge capped at 12,000 gallons Rate Chanee 10/1/2002 Increase $0.22 Total ( $.11 each) Min Water Sewer Total % Change Rates $ 15.00 $ 2.86 $ 2.63 $ 5.49 Consumption in 1,000's 8 24.66 23.28 47.94 2.83% Consumption in 1,000's 10 30.38 28.54 58.92 3.08% Consumption in 1,000's 12 36.10 33.80 69.90 3.25% ,Consumption in 1,000's 16 47.54 33.80 81.34 3.35% (1) Minimum Pays for first 2,000 gallons, remaining consumption multiplied times rate (2) Sewer charge capped at 12,000 gallons Total increase in average bill Water Sewer Total Monthly Total Annual Consumption in 1,000's 8 0.66 0.66 1.32 15.84 Consumption in 1,000's 10 0.88 0.88 1.76 21.12 Consumption in 1,000's 12 1.10 1.10 2.20 26.40 ,Consumption in 1,000's 16 1.54 1.10 2.64 31.68 (1) Minimum Pays for first 2,000 gallons, remaining consumption multiplied times rate (2) Sewer charge capped at 12,000 gallons 51 gt` ,a CITY OF BAYTOWN TO: Gary Jackson, Interim City Manager FROM: Donna Sams, Director of Finance DATE: July 31, 2002 SUBJECT: Crime Control Prevention District Finance Transitional Plan The Crime Control Prevention District (CCPD) sales tax was a five -year 1/2-cent sales tax approved by the voters in 1998 for specific purposes. The renewal election held on February 2, 2002 dissolved the district. Most of the goals established for the CCPD have been accomplished with the exception of the construction of a police academy and renovation of the police facility. Funds have been appropriated for these projects. Funds designated in the original CCPD five -year plan provided resources needed to transition recurring operational expenses from the CCPD fund to the General Fund. The plan has been updated to include current financial information on available CCPD resources. CCPD legislation provided that in the event that a renewal election failed and outstanding liabilities existed, the tax could be continued for one calendar year after the calendar year in which the sales tax was held to retire the debt. The City Council approved Resolution #020314 -1 establishing 12/31/2003 as the date for retiring long -term CCPD liabilities. Sales taxes projected at $3,474,000 for fiscal year 2002 -03 are based on a moderate growth estimate. Interest earnings are projected at $30,000. A debt payment of $752,845 is scheduled for 2002 -03 for bonds issued for the radio system and jail project. It is anticipated that estimated sales tax collections for this period will be sufficient to defease outstanding CCPD debt originally scheduled to mature in 2008. Fluctuations in sales tax revenues could impact this projection. In the event that sales tax collections were not sufficient to pay the outstanding liabilities, the City would assume responsibility for any outstanding CCPD debt. The transitional funding will provide resources to reallocate the recurring costs of the CCPD from the CCPD fund to the General Fund. These expenditures total $1,058,562 for 2003. The utilization of the transitional funding over a three -year period will minimize the impact on the General Fund and other City functions. An estimated fund balance of $1,270,000 will be available at the end of 2003 to assist with the final two years of the plan after a $710,000 transfer is made in 2003. The General Fund will absorb 100% of the former CCPD costs during the 2006 budget year. The availability of these funds to assist in the transition could be negatively impacted if any additional funding is required for the completion of the CCPD funded projects or retirement of the CCPD debt. The following assumption assumes no inflationary growth in expenditures Year 1 - 2003 Year 2 - 2004 Year 3 - 2005 Year 4 -2006 General Fund 348,562 419,562 427,562 $1,058,562 Transitional Fund 710,000 639,000 631,000 -0- Total $1.058.562 $LOSRS62 41 MR 562 et n5R 569 W CITY OF BAYTOWN COMPREHENSIVE PLAN 2002 ANNUAL REPORT STAFF PROPOSAL TO LRPC July 2002 Prepared by: Baytown Area Community Long -Range Planning Commission 53 CITY OF BAYTOWN COMPREHENSIVE PLAN 2002 ANNUAL REPORT The Baytown 2020 Comprehensive Plan Update reflects the vision of the community. The overall Community Vision is followed by a set of community goals as well as supportive objectives, policies, and actions to form the implementation framework and provide direction for the future growth and development of the community. Each element of the plan has a vision statement that is specific to the element and consistent with the overall vision of the community. To have a vision means to imagine the future. Visioning is a process by which a community envisions its preferred future. BACKGROUND During 1991 and 1992, hundreds of Baytown area citizens, with the assistance of the City of Baytown, developed a new Vision and Plan for the community's future. On August 13, 1992, the Baytown City Council adopted Resolution Number 1154 accepting the Comprehensive Plan. On November 9, 2000, Baytown City Council adopted the Baytown 2020 Comprehensive Plan, an update of the 1992 Plan, to serve as a guide for policy decisions relating to the physical growth and economic development of the community over the next 20 years. A "visioning" process was conducted to develop community consensus on the goals and objectives that form the framework for the updated Comprehensive Plan. In order to create a shared vision of the future, the process involved city leaders and citizens in a dialogue to identify issues, determine the assets and challenges of the community, and prepare goals and objectives that will shape and define that future. PURPOSE When the Plan was being developed, the community expressed a desire that this document not be merely another addition to the library collection. Rather, citizens committed to the effort demanded that the plan be a living, breathing document. To accomplish this unique objective requires ongoing Staff proposal to LRPC 54 two-way communication between the community and City planners. Creation of the Baytown Area Community Long -Range Planning Commission (Commission) was undertaken by the City Council as a means to maintain this two-way communication that is the foundation of a vibrant plan and planning process. Foremost among the Commission's duties are monitoring the implementation of the Plan, advising the City Council and other area governmental and community organizations on issues related to the Plan, and reporting to the citizens on their findings and recommendations. As an initial step in the effort to keep the Plan in front of the citizens and maintain its vitality, the Commission has prepared this annual report on efforts to implement the Plan. In this report to our fellow citizens, we outline the actions that have been taken in support of the recommendations provided in the Comprehensive Plan. REPORT STRUCTURE This report summarizes the completed actions of the Comprehensive Plan 2002 Year Action Agenda, and identifies actions to be completed under the Comprehensive Plan Five -Year Action Agenda 2001- 2005. Because the foundation of the Plan is the Vision, this report restates the original statement that is still the Community's vision. A status report on each element of the Plan is provided. PLANNING PROCESS The Baytown 2020 Comprehensive Plan Update is a principal part of the City's overall, ongoing planning process. Adoption of the Comprehensive Plan by the City Council establishes the vision and direction of the community and represents an important first step toward achieving the City's desired goals. The plan should not be considered a static document, but rather the result of a continuous process to gather and evaluate information and make informed decisions based upon constantly changing conditions. The plan is intended to be reviewed on a regular basis and updated as needed. At a minimum, the entire plan should be revisited every five years and revised as needed to ensure that it still reflects the true values and direction of the community. While a city's comprehensive plan must be flexible to respond to changing needs, the community should remain steadfast in its vision and support for the core goals and objectives contained in the plan. The Baytown Comprehensive Plan Update is organized and will be implemented using a hierarchy of guiding principles. The overall Community Vision is at the top of the hierarchy. A set of community goals follows with supportive objectives, policies and actions to form the implementation framework and provide direction for the future growth and development of the community. A "visioning" process was conducted to develop a community consensus on the goals and objectives that form the framework for the updated Comprehensive Plan. In order to create a shared vision of the future, the process involved city leaders and citizens in a dialogue to identify issues, determine the assets and challenges of the community, and prepare goals and objectives that will shape and define that future. The visioning process generally involved answering four questions: • Where has Baytown been in the past? • Where are we heading in the future? • Where do we want to be in the Year 2020? • How do we achieve our preferred future? The Baytown Vision is a broad statement of how the community views itself as it moves into the 21" Century. It is an ideal image of the future based on the community's values. Baytown's Vision is: To be a community that continues to value "community" first and foremost, capitalizing on its resourceful citizens, community groups, and businesses in the spirit of continuous improvement. To be a community that celebrates families and community interaction by ensuring diverse and high - quality opportunities for housing, employment, education and recreation. To be a community that has a positive image and appearance, which is recognized and enjoyed by residents and by visitors alike. Staff proposal to LRPC To be a community that strives to balance residential, commercial, industrial, and public /institutional development supported by quality infrastructure and transportation systems. To be a community that places a high premium on the safety of its citizens through effective law enforcement programs and sound development practices that buffer neighborhoods from incompatible development and excessive traffic. To be a community that celebrates and builds on its rich history, image and population diversity. To be a community that welcomes visitors and new residents with livable neighborhoods, quality schools, an unmatched parks system, and efficient public service delivery. To be a community that is prepared for and amenable to new development while recognizing the fundamental importance of its established neighborhoods, commercial corridors and historic areas. To be a community that appreciates its unusual endowment of land and water resources and continues to be a leader among municipalities in local land acquisition, preservation, and public access techniques. To be a community that recognizes "smart growth" and sustainable development as more than passing fads and maintains the necessary programs and support for effective growth management. To be a community known for its progressive public and private leadership, responsiveness to the needs of citizens and businesses, and positive and innovative approaches to community development challenges. The vision statements and goals, which form the foundation of this plan, were developed following identification and thorough review of Baytown's major assets, challenges and key planning issues facing the community through 2020. The community's assets and challenges were determined by citizens of Baytown through a Comprehensive Plan Steering Committee. In addition, during a community forum March 15, 1999, citizens of Baytown were invited to participate in the identification of issues, improvement needs, and 55 priorities prior to development of the community vision. STATUS OF THE PLAN The essence of the Comprehensive Plan was contained in the section of the report entitled, "The Plan ". Reflecting its comprehensive nature and purpose and the diverse concerns of our citizens, the Plan contains eight specific elements: 1. Land Use and Annexation 2. Community Appearance and Image 3. Transportation 4. Environmental Resources 5. Parks and Recreation 6. Housing 7. Utilities 8. Implementation These elements address the existing conditions, issues, goals, objectives and action plans for various facets of the community. Each element of the plan has a vision statement that is specific to the element followed by an update on the completed actions that occurred in 2002 and the projected action for the coming year. STATUS REPORT ON EACH ELEMENT LAND USE and ANNEXATION Land Use Vision Statement: To achieve a balanced and harmonious development pattern for Baytown that promotes the City's economic growth and reinvestment while preserving neighborhood integrity, environmental and aesthetic quality, and overall livability. Annexation Vision Statement: To anticipate and effectively manage the City's long -term population and physical growth in a forward - looking and fiscally responsible manner while balancing the needs of current residents and existing infrastructure investments. 1. The City, in partnership with the Baytown Chamber of Commerce, the Hispanic Chamber of Staff proposal to LRPC 56 Commerce of Greater Baytown, the Economic Development Foundation, and Lee College, should continue to organize new programs and continue to offer seminars to aid both potential and existing small to medium sized businesses. COMPLETED. During this budget year Administration and the planning division have given presentations to the Chamber of Commerce, the Hispanic Chamber of Commerce, numerous Civic Organizations and Lee College Small Business Association. PROJECTED ACTION. Continue to work with various organizations to support and aide potential and existing small to medium sized businesses. 2. Consider establishing special districts and overlay districts with associated development standards to protect and enhance the appearance and characteristics of unique areas, such as the original town site, major corridors, and the bayfront. COMPLETED. The City hired Helhnuth Obata Kassabaum, Inc. to complete the first phase of the Interstate 10 Corridor Study. Phase One identifies potential uses for parcels along and adjacent to the Interstate 10 corridor. 3. Enter into an agreement with Chambers County for the enforcement of a unified set of riles in the City's ETJ located within Chambers County. PROJECTED ACTION. Once an agreement has been reached between the entities, revise the contract and seek approval of the governmental bodies of both entities. 4. In accordance with Senate Bill 89, the City should prepare a 3 -year annexation plan to identify target areas, if any, for City- initiated annexation. COMPLETE. Presentations on the annexation process under the new annexation laws have been conducted. The Long Range Planning Commission is studying North Main Street as a potential target area to include in the 3 -year annexation plan. PROJECTED ACTION. The department will provide continued support and assistance in the development of an amendment to the Annexation Plan, which was adopted on December 9, 1999. COMMUNITY APPEARANCE and IMAGE Community Appearance and Image Vision Statement: To enhance the image of Baytown by the use of external marketing strategies and internal policies and procedures. To encourage the beautification of our community to provide heightened quality of life for residents, the commercial/industrial sector and visitors alike. 1. Establish Litter Abatement/Keep Baytown Beautiful program COMPLETE. The City established a Litter Abatement/Keep Baytown Beautiful program and this year marked the second consecutive year as a "Proud Community" in the Keep Texas Beautiful program. The signature event for the Keep Baytown Beautiful program is Trash Off, which enlisted 1,217 volunteers, stenciled 685 storm water inlets, collected 1,305 cubic yards of trash and 2,218 tires. Other activities of the Keep Baytown Beautiful program include: Adopt -A -Street program, which added seven new adopted street locations for approximately nine newly adopted miles of street, and the Baytown Texas Recycles Day program. PROJECTED ACTION. Continue development of Keep Baytown Beautiful program activities and community support. 2. Continue property maintenance enforcement and support program COMPLETE. The City established a property maintenance enforcement and support program. Enforcement activities include the use of four staff enforcement officers who survey the city and responded to approximately 3,400 citizens' complaints about potential health hazards, prevention of rodent harborage, public nuisances, Staff proposal to LRPC urban blight, junk vehicles, and illegal dumpsite issues. Approximately 3,500 complaints have been resolved/abated, including 175 illegal dumpsites and over 5,000 abandoned tires. Support activities include helping to organize and providing roll-offs for local neighborhood clean -ups and utilizing community service workers and contractors to clear/clean approximately 15 miles of alleyways and 70 miles of streets. PROJECTED ACTION. Encourage development and expansion of enforcement and support activities for improved property maintenance. TRANSPORTATION Transportation Vision Statement: To maintain Baytown's strong regional transportation linkages, improve cross -town circulation, accommodate alternative means of transportation within the community, ensure safe neighborhood streets, and provide a high - quality transportation network that supports redevelopment objectives and encourages desired new development. 1. Aggressively upgrade city infrastructures (i.e., sidewalks, roads, signahzation; synchronize traffic signals on all major thoroughfares, such as Garth Road and Main Street, to increase mobility throughout the City. COMPLETED. Kimley -Horn and Associates completed Phase I of the Garth Road (between Park Street and Lynchburg Cedar Bayou) signalization study. Other major traffic studies completed include Highway 146 at El Chaco, Highway 146 at Spur 55 and Rollingbrook at Emmett O. Hutto Blvd. COMPLETED. Completed street projects include Lindberg, from Mayo to Carnegie; Oakmont, from Idlewood to Fleetwood; Northwood, from Woodway to Garth; Mayhaw, from Burnett to Lakewood; Deanne, from Shepard to East Texas Avenue; Chandler, from Ammons to Brider; West Main, from Barrymore to Lee Drive. 57 2. New sidewalk was installed along the North right -of -way line of Rollingbrook, from Garth to North Main. PROJECTED ACTION. Continue to upgrade sidewalks, roads, and signalization to increase mobility throughout the City. Acquire future rights-of-way, through dedication or other means, for the extension of collector and arterial roadways that are proposed for improvement on the Thoroughfare Plan. PROJECTED ACTION. The City has entered into an agreement with property owners to dedicate right-of-way for the extension of Baker Road from North Main to Crosby -Cedar Bayou Road. Begin preliminary design to determine right-of-way and centerline radius requirements based on classification and design speed. 3. Support short-term Transportation Program. COMPLETED. Staff secured contracts with Pasadena Taxi, Red Top Taxicabs, and Baytown Taxi to provide non - emergency service to participants in the Senior and Disabled Citizens Taxi Program. During the year, approximately 211 low- income participants utilized the limited transportation service. Staff accepted and implemented the Section 5310 Grant from the Texas Department of Transportation to provide services for the elderly and disabled to travel to the Texas Medical Center and within town on a deviated fixed route. An application was submitted to continue the Section 5310 Grant Program. PROJECTED ACTION. The Community Development Division will continue to administer the Section 5310 Grant Program and the Senior and Disabled Citizens Taxi Program using funds from the Texas Department of Transportation and Community Development Block Grant. ENVIRONMENTAL RESOURCES Environmental Resources Vision Statement: To be a community that values its unique environmental assets by promoting sound urban development Staff proposal to LRPC 58 practices and by providing the means for residents to access and enjoy active and passive recreation; the area's waterways, green spaces, and quiet places. 1. Oppose the TSP's application to the TNRCC for the development of an industrial non- hazardous solid waste landfill in Chambers County. COMPLETE. The City of Baytown was represented in the proceedings before the administrative law judges concerning the landfill application and interjected its opposition to its development. PROJECTED ACTION. Because of the actions that the City has taken regarding the proposed landfill, the City has been sued by USX for allegedly violating its industrial district agreement. The City has hired outside counsel to defend the suit. The City will continue to assert an aggressive defense and shall continue to monitor and oppose the TSP permit application. 2. Establish Texas Recycles Day. COMPLETE. The City established this year (2002) the First Annual Baytown Texas Recycles Day, held in conjunction with the Keep Texas Beautiful program. Over 350 persons participated. A total of 323 tires, 163 automotive batteries, 250 gallons of oil, and 25 cubic yards of paper was collected and recycled. PROJECTED ACTION. Continue support and development of the annual Baytown Texas Recycles Day collection event. PARKS and RECREATION Parks and Recreation Vision Statement: To provide a rich variety and quality of parklands and to continue toward the goal of providing a City-wide network of public spaces and trails that offer a respite from the urban environment and a framework for desired community development 1. Support efforts to obtain state and federal funding assistance for recreation and park projects and increase funds to develop and maintain existing projects and facilities. 3. COMPLETE. The City has received the following state and federal funding for park improvements: Baytown Nature Center park improvement grant, Wetlands Center Boat Ramp grant, Lincoln Cedars Park — CDBG, Baytown Nature Center - Galveston Bay Foundation grant, Baytown Nature Center — Galveston Bay Estuary Program grant, Wayne Gray Sports Complex park improvement grant application, and the Gulf Guardian Award. PROPOSED ACTION. Phase II of the ISTEA Trail linking Britton Park to Goose Creek Park is scheduled for construction in early 2003. Duke Hill Park renovations — CDBG project is scheduled for completion in November 2002. Cary Bayou Phase II — TPWD trails grant is scheduled for construction in late summer 2002. Goose Creek Trail Phase IV — CMAQ program is in the planning stages, construction is expected in 2004. 2. Complete a Parks, Recreation, Open Space and Greenways Master Plan to address the recreational needs of the community over the next five years. Monitor the Master Plans effectiveness and update the Plan every five years. COMPLETED. The Parks, Recreation, Open Space and Greenway Master Plan were completed. PROJECTED ACTION. The Parks and Recreation Advisory Board should be updated every five years. The following are other park masterplans that should also be updated every five years: aquatic plan, Nature Center plan and the Chandler Arboretum plan. Complete Phase III of the Goose Creek Greenbelt. Develop, fund, and implement Phase IV. Also, support the improvements needed to the Goose Creek Wetlands Education and Research Center, Baytown Nature Center, Roseland Park and the Gray Sports Complex renovations. COMPLETED. The Eddie V. Gray Wetlands Center Boat Ramp was completed in 2002, providing access to the creek and nearby bays. Additional funding for the Goose Creek Staff proposal to LRPC Stream Phase III trail project linking Britton Park to Texas Avenue was secured. A TPWD grant provides funding for several new components of the Baytown Nature Center including trails, butterfly garden, freshwater pond, saltwater marsh, picnic facilities, fishing piers, parking and a Children's Discovery walk. A new overlook and marsh area was completed with funding provided by Lyondell Chemical. PROJECTED ACTION. The Goose Creek Phase III trail is scheduled for construction in early 2003. A consultant has been secured to provide plans and specification for the Goose Creek Stream Trail Phase IV. Funds to renovate the playground area and improve the trail at Goose Creek Park has been secured with CDBG funding. Continue to search for funding sources to expand the wetlands area and improve the facilities. Construct the new Entryway into the Nature Center from Bayway Drive. A consultant has been hired to design and build the entry road. Construction is expected to be complete in early 2003 HOUSING Housing Vision Statement: To support future economic development and thus population and employment growth by ensuring an ample availability and supply of affordable housing and by providing for revitalization, renovation, and redevelopment to preserve and sustain quality, livable neighborhoods. 1. Develop an area -wide housing plan. COMPLETE. The 2000 Consolidated Plan was completed in August 2000 with the assistance of the Community Development Advisory Committee. The Housing Plan is included in the 2000 Consolidated Plan. The Department of Housing and Urban Development requires a Consolidated Plan to be prepared and submitted every five (5) years. The next plan will be funded during fiscal year 2004 and completed within the same year. PROJECTED ACTION. The Housing Plan is updated annually in the Action Plan submitted 59 to the Department of Housing and Urban Development. It includes the programs and funded amounts to address the City's housing and human service needs. 2. Develop new strategies for conserving and renovating existing housing stock. COMPLETE CDBG funds have been used to rehabilitate seven existing housing units pursuant to the established guidelines of the Owner - Occupied Housing Rehabilitation Program. The Homebuyers' Assistance Program is also funded by CDBG to assist first - time buyers to purchase existing homes within the city limits and provides educational workshops. In the past year, twenty-eight homes were purchased and nine workshops were held in English and Spanish. The workshops are free of charge and provide invaluable information on the home buying process and homeownership benefits. A new housing program was created to provide funds for median- income homeowners to make small, but costly repairs. The Basic Home Improvement Program provides up to $5,000 for repairs. PROJECTED ACTION. During this year, the Basic Home Improvement Program will be fully implemented to assist at least ten homeowners. Staff has requested additional funding to continue.the program. The Owner- Occupied Housing Rehabilitation and Homebuyers' Assistance Programs will continue. UTILITIES and INFRASTRUCTURE Utilities and Infrastructure Vision Statement: To provide information for the orderly growth of the utility systems, which includes correcting existing drainage problems and proposed recommendations to allow for future development; water supply, treatment, storage and distribution; and wastewater collection and treatment. 1. Develop an action plan to provide an additional main distribution line to ensure adequate delivery capacity exists from the BAWA production facility. Staff proposal to LRPC M COMPLETE. A 5 -year Action plan has been completed which addresses the first phase of the BAWA distribution line. PROJECTED ACTION. There has been $7 million identified to construct an additional distribution line from the BAWA plant. It will be funded in two phases: $3.5 million from MDD and $3.5 million from BAWA. The fast phase will run from the plant, north on Thompson Rd. to Wallisville, east on Wallisville to Garth Rd. The second phase will run from Garth Rd., east on Wallisville to Sjolander, then south on Sjolander and connect to the water line on I -10. The first phase is currently in the 5 -year plan. 2. Continue existing program to repair, rehabilitate, replace or otherwise upgrade the existing facilities to furnish the required minimum system capacities to these areas. COMPLETE The City hired a consultant to inspect all elevated storage tanks. No major deficiencies were noted in the report. 3. Formulate and adopt a comprehensive rehabilitation plan, including funding options, for all existing water and sewer service lines within the City. COMPLETED. Replaced water mains on First and Second Streets east of Fayle Street. Replaced water mains on Ruth, Peggy, Pearl and Ward Roads between Fifth and Eight Streets. Started replacement of 10,000 feet of main water line in Lantern Park. Expect completion by October 2002. Demolished Pinehurst well site. Completed inspection of all elevated storage tanks. PROJECTED ACTION. Rehabilitate James and West Main Streets elevated storage tanks. Begin replacement of water mains in the state street area beginning on Florida Street. Vision Statement: To be a progressive community with a government that continues to focus on priorities and results, maintains a long -term perspective while dealing with today's challenges, while actively seeking residents' ideas and aspirations for enhancing their neighborhoods, facilities and services, and ultimately their quality of life. 1. Creation of a municipal development district by obtaining state legislation enabling the City, a municipality located in more than one county, to establish such a district and by obtaining voter approval of the district. COMPLETE. S.B. 417 was enacted by the 77b Legislature, which amended Chapter 377 of the Texas Local Government Code to allow a Staff proposal to LRPC municipality located in more than one county to establish a municipal development district. The district was established after the approval of the voters. The revenues collected from the district's sales and use tax may be used to pay the costs of planning, acquiring, establishing, developing, constructing, or renovating one or more development projects in the district. 61 Memo 7b: Gary Jackson, Interim City Manager From Fred L. Pack, Director of Public WorkslUtilities Department CC: Bob Leiper, Assistant City Manager Date: 09/30/2002 Re: Storm Water Phase ll Program The Clean Water Act (CWA) was enacted in 1972 to protect surface waters, such as lakes, rivers, and coastal areas. National Pollutant Discharge Elimination System ( NPDES) permits were introducer) to increase accountability for protecting water quality. This required industrial and municipal wastewater dischargers of pollutants into the waters of the US from a point source to obtain a NPDES permit. Studies show pollution from diffuse (non - point) sources - such as storm water runoff from urban and agricultural areas, construction sites, land disposal, and resource extraction (mining) are now the leading cause of water quality impairment. Although storm water runoff originates from diffuse sources, it is often discharged through separate storm sewers or other conveyances, which are regulated under the CWA. The 1987 amendments to the CWA added the requirement that EPA develop a comprehensive phased program to regulate storm water discharges and the NPDES program. Phase I rule was issued in November 1990, addressing municipal separate storm sewer systems (MS4s) with populations of 100,000 or more, as well as storm water discharges associated with industrial activity. The final Phase II regulations that affect smaller communities, such as Baytown, were signed in October 1999. Small MS4 programs, such as Baytown's, must submit permit applications by March 2003. These MS4 programs should be developed and implemented in phases over the next five years. Program Guidelines Our goal is to meet the minimum requirements of this unfunded Federal mandate through efficient use of current resources, free materials, and regional cooperation as much as possible. 1. Public Education and Outreach ➢ Communicate impacts of storm sewer discharges and steps to reduce storm water pollution. ➢ Use Public education program or equivalent outreach activities. ➢ Establish specific activities, schedule and goals. ➢ Report annually. MUST: ➢ Distribute educational materials to the community, or ➢ Conduct equivalent outreach activities about the impacts of storm water discharges on water bodies and the steps that the public can take to reduce pollutants to storm water runoff. • Page 1 :3q M ➢ May use materials provided by others. ➢ Inform public on how to get involved in storm water program activities. ➢ Tailor program to target specific groups of entities, particularly those like to have significant storm water impacts. ➢ Address the viewpoints and concerns of minority and disadvantaged communities. ➢ Develop and distribute brochures on proper septic system maintenance. ➢ Target specific groups - outreach to car washes that are not tied into the sanitary sewer system D Storm drain stenciling. D Develop altemative information sources, such as web sites, bumper stickers, refrigerator magnets, and restaurant placemats. 2. Public Involvement /Participation MUST: ➢ Comply with State, Tribal and local public notice requirements. RECOMMEND: ➢ Provide opportunities for the public to participate, such as: • Local storm water management panel • Volunteer monitoring 3. Illicit DsschaMe Detection and Elimination MUST: ➢ Develop a sewer system map of all outfalls and the names of all receiving waters. ➢ Prohibit Iron -storm water discharge, through an ordinance or other means, and implement appropriate enforcement procedures. ➢ Implement a plan to detect and address non -storm water discharges. ➢ Inform public of hazards associated with illegal discharges and improper disposal of waste. ➢ A plan with procedures for: • Locating priority problem areas • Tracing the source of an illicit discharge • Removing the source • Program evaluation & assessment ➢ Promotion of public reporting discharges ➢ Distribution of outreach materials ➢ Storm drain stenciling 4. Construction Site Runoff Control MUST: ➢ Develop a program to reduce pollutants from construction activities that disturb an acre or more. ➢ Use an ordinance, or other regulatory means, with penalties, that requires appropriate E&S controls and requirements to control waste. ➢ Have procedures for: • site plan review site inspection & enforcement • public input - voice in the process of developing policies • Page 2 r, %] ➢ Procedures for site plan review should include review of individual pre- construction site plans. ➢ Procedures for site inspections and enforcement could include steps to identify priority sites based on the nature of the site, topography, soil characteristics, and receiving water quality. ➢ Provide appropriate educational and training measures for construction site operators. 5. Post-Construction Storm Water Management in New and Redevelopment MUST: ➢ Develop a program, using an ordinance or other regulatory means, to address runoff from new development and redevelopment projects that disturb an acre or more. ➢ Implement strategies with a combination of structural and/or non-structural BMPs. ➢ Ensure adequate long -term operation and maintenance (O&M) of BMPs. RECOMMEND: D The BMPs chosen should: • Be appropriate for he local community. Minimize water quality impacts. • Attempt to maintain pre-development runoff conditions. • Participate in water sired planning efforts. Assess existing ordinance, policies, and programs that address storm water runoff quality. Provide opportunities for public participation. 6. Pollution Prevention/Good Housekeeping for Municipal Operallorrs MUST: ➢ Develop an O&M program to prevent or reduce pollutant nmoff from operations. ➢ Include employee training to prevent and reduce storm water pollution from activities such as the maintenance of park and open space, buildings, and storm water system. ➢ Maintenance activities and schedules and long -term inspection procedures. ➢ Controls on the discharge of pollutants from streets, salt/sand storage areas, and waste transfer stations, etc. ➢ Procedures for disposing of waste form the MS4. D Ensure new flood management projects assess impacts on water quality. ESTIMATED PROGRAM ADMINISTRATIVE COSTS The charts below illustrate estimated annual program administrative cost for the full program. The funding required is significant and will require a funding source to administer the program. BASIC PROGRAM COST TOTALS: Per Person 63,000 Population $0.75 $1.63 $47,376 $102,942 • Page 3 M APWA WORKSHOP 50,000 Population Initial Annual 15,000 7,200 100 - ttr Initial Annual Initial Annual Public Education 0.300 0.144 18,900 9,072 Public Involvement 0.002 0.000 126 - Illicit Discharges 0.280 0.020 17,640 1,260 Construction Sites 0.080 0.318 5,040 20,034 Post Construction 0.040 1.052 2,520 66,276 Pollution Prevention 0.050 0.100 3,150 6,300 $0.75 $1.63 $47,376 $102,942 • Page 3 M APWA WORKSHOP 50,000 Population Initial Annual 15,000 7,200 100 - ttr ttt tit tt ttt t 2,500 5,000 $37,600 $81,700 EXPANDED PROGRAM COST TOTALS: Per Person 63,000 Population $6.16 $7.64 $388,269 $481,131 Supplemental Budeet Request - Fscal Year 20022003 50,000 Population Initial Annual 43,600 Initial Annual Initial Annual Public Education 0.872 0.711 54,936 44,793 Public Involvement 0.267 0.200 16,821 12,600 Illicit Discharges 1.720 0.392 108,360 74,696 Construction Sites 0.974 0.526 61,362 33,138 Post Construction 1.680 5.108 105,840 321,804 Pollution Prevention 0.650 0.700 40,950 44,100 $6.16 $7.64 $388,269 $481,131 Supplemental Budeet Request - Fscal Year 20022003 50,000 Population Initial Annual 43,600 35,550 13,350 10,000 86,000 19,600 48,700 26,300 84,000 255AW 32,500 35,000 $308,150 $381,850 Baytown must submit a storm water program and application, so that a storm water permit is in place by March 10, 2003. The budget listed below includes the initial funds required to implement the program by March 10, 2003 and operate during the 200712003- budget year. Pollution Control Technician/Storm Water Base $15,610 Health 2,705 TMRS 2,279 FICA 1,194 Workers Compensation 903 Total Personnel Services $22,691 Educational Brochures, etc. To hire firm to put together 5 -yr plan Total Other Operating Computer Pickup to be purchased 32003 Total Capital Total Storm Water Supplemental • Page 4 $8,400 75.000 $83,400 $1,600 21000 $22,600 $128,691 Al CITY OF BAYTOWN BAYTOWN planning & Community Development S MEMORANDUM To: Gary Jackson, Interim City Manager Bob Leiper, Assistant City Manager Donna Sams, Director of Finance From: Gregory K. Stubbs, AICP Director of Planning and Development Services Date: 7/31/02 RE: Downtown Redevelopment Program The Community Development Advisory Council (CDAC) approved funding for a position to develop programs targeted at redevelopment and economic development. The City Council approved the CDBG budget on July 11, 2002, as submitted by CDAC. 1. Implementation Plan: If the position is authorized it will be advertised immediately. Staff plans for the position to be filled by the second quarter of the upcoming fiscal year. Our target month is January 2003. Within the first year the position will be responsible for developing a long -term strategy for success to include developing a Comprehensive Plan and Master Development Plan for the targeted area. 2. Operations: In the first year the position will operate within the Planning and Development Services Department under the direction of the Planning and Development Services Director. Once the Downtown Redevelopment 501(c)(3) corporation is created and provides funding for the position, the position will then report to the Downtown Redevelopment Board of Directors. This organization should be in place and functioning by the first quarter of fiscal year 2003 -2004. It is anticipated that the position and related costs will be funded from CDBG for the first 3 years, after which it will be funded from funds generated from the program and grants. Duties & Responsibilities: Coordinate downtown organization and management. ■ Assist in the establishment of a 501(c)(3) non -profit organization. This proposed organization would be comprised of representatives from the City such as the Mayor, City Manager and a City Councilman. The corporation would also include property owners in the target area, representatives from the utility companies, industry representatives, developers, architects, engineers, attorney's, realtors, newspaper representatives, Economic Development Foundation (EDF) representatives, Chamber of Commerce representatives, bankers, representatives from area churches, minority representatives, representatives from non -profit organizations, 66 representatives from neighborhood associations, civic associations and a representative from Harris County. • Attend all meetings and serve as the staff liaison to the Downtown Redevelopment initiative. • Promote the goals of the downtown initiative through public presentations, promotional materials, and other events. • Provide directional and administrative support for the downtown initiative. • Research and prepare grants for implementation of the program. • Solicit funds from investors to implement the downtown initiative. • Team with developers and contractors to assist in redevelopment projects. • Make policy recommendations and develop appropriate policies, programs, and ordinances to further the goals of revitalizing downtown. 4. Strategic Goals — First Year: • Second quarter - assemble a framework for creation of the 501(c)(3) corporation. • Second quarter — develop a mission statement for the program. • Third quarter — formulate a target area (focal point) for the first phase of the initiative. • Fourth quarter — Produce the first draft of a comprehensive plan for the identified target area. 5. Performance Evaluations will be based upon the accomplishments made each year in achieving the established goals for the target area. 67 CITY OF BAYTOWN 2002 -03 BUDGET SCHEDULE OF UNFUNDED SUPPLEMENTAL REQUESTS L Department Department Request Proposed 101 General Fund ITS Web Development Page $ (100,000) Planning Unified Land Development Code Organization (75,000) Operations Class for (2) firefighters (5,332) Tire Repair & Changing Equipment (15,400) Adm. & Support Purchase of a Genisys Vehicle Computer Reader (3,100) Candidate Physical Ability Test for Candidate Firefighters (25,000) Airbag Command Console (1,000) Emergency Generators for Fire Station 4 (42,000) Wind Resistant Replacement Overhead Door for Fire Station 1 (20,144) Above -Ground Fuel Storage Tanks (16,530) EMS Re- Establish Staffing to man 3rd Ambulance (129,525) Lease on Temporary Fire/EMS Station (18,000) Replace EMS Coordinator Vehicle (30,000) Streets Crack Sealing Program (325,666) Road Grinder (3,500) Arrow Board (10,000) Traffic Sign Maintenance Plan (236,000) Traffic Signal Maintenance Plan (242,350) Recreation Entrapment System (3,400) Repair & Improvement for Lighting for the Civic Center Parking Lot (18,845) Parks Sports Park Expansion Equipment (56,500) Trash Vacuum (36,000) Additional Contract Mowing (27,000) Roseland Pavilion - Add A/C Unit (15,000) Recreation Electronic Marquee (27,500) Office Furniture for Parks & Recreation Office (6,000) Parks East Little League on Ward Road Renovations (750,000) Parks Contract Mowing of City Youth Athletic Fields (63,200) Recreation Funding for Youth Sports Coaches and Parents Training Program (15,500) Total General Fund $ (2,317,492) 232 HoteUMotel Fund Arts Funding for Summer Concert Series $ (147,010) Total HoteUMotel Fund $ (147,010) 550 Garaee Fund Garage Upgrade Mechanic to Senior Mechanic $ (3,780) Total Garage Fund $ (3,780) rN 101 General Fund Fire Streets Traffic Control Engineering Parks Library 132 HoteUMotel Hotel/Motel CITY OF BAYTOWN 2002 -03 BUDGET UNFUNDED CAPITAL OUTLAY Proposed Description Base New Desks for Fire Administration (Replacement of 9 desks) 2003 Ext Cab P/U w /Fiberglass Cover/Rplce 1995 SUV w/86,978 miles Genisys System Desks for Prevention Personnel (Replace 2 in Fire Admin) Purchase 2003 SUV - Rplc 1994 SUV with 117,761 miles Replace 3 recliners at Station 3 2003 3/4 ton P/U Track - Replaces 1988 3/4 Ton Van with 118,000 miles Extend -O -Bed for Battalion One (Shop 6) Front End Repair for CP- I Tire Repair & Changing Equipment Equipment for Candidate Physical Ability Test Airbag Command Console Generators powered by natural gas for Stations 2,4,5 and the EOC & install. Replace overhead door for Fire Station 4 Convault above -ground fuel storage tanks Carry all vehicle with Emer. Equip., lettering, radio install. Traffic Signal Preemption Equipment System (5 locations) 3/4 ton Pickup Trailer Mounted Crack Sealing Machine Road Grinder Arrow Board Eliminate Undetermined traffic lights Desk & Chair Computer 1/2 ton Pickup Replacement of office furniture Replacement of sporr/addedc fencing Continue Median Noses Paver Project Installation of (2) entrapments systems for each of the (3) swimming pools Electronic Marquees Sofa, 2 chairs, coffee table, and 2 desks Replace 1998 Truck Baytown Soccer Park drainage improvements Service Center Repairs and Expansion Panel Fencing for youth league tournament play Front end loader tractor with boxblade Diesel Dump bed 4x4 utility Gator/Mule Top Dresser attachment for athletic fields Trash Vacuum Renovations of Athletic Facilities for East Little League Roseland Pavilion A/C Unit $ (18,000) (25,000) (4,000) (26,000) (1,200) (24,x) (2,000) (3,000) (3,100) (15,400) (25,x) (1,000) (42,000) (20,144) (16,530) (30,x) (40,000) (34,650) (42,041) (3,500) (10,000) (100,000) (550) (1,375) (23,000) (6,000) (8,000) (5,000) (3,400) (27,500) (6,000) (25,000) (10,000) (89,350) (8,000) (30,000) (11,000) (7,500) (36,000) (750,000) (15,x) Library directional sign project (325) Public Reading room chairs (3,600) Replacement system for telephones (7,270) Total General Fund $ (397,745) $ (1,162,690) Portable/Mobile Stage 520 Water & Sewer Fund Utility Construction Flatbed Trailer (Replace) Reduce Water Rehabilitation Budget $ (95,000) Total HoteUMotel $ - $ (95,000) $ (11,000) (50,000) Total Water & Sewer Fund $ (61,000) $ 69 BAYTOWN S Governmental Fund Types: General Fund Debt Service Fund Hotel/Motel Tax Fund Enterprise Fund Types: Water & Sewer Fund Sanitation Fund Central Services Fund Types: Garage Fund Warehouse Operations Fund Total All Fund Types $80 $70 160 $50 $40 $30 S20 $10 $- CITY OF BAYTOWN BUDGET SUMMARY COMPARISION Comparison of 2002 Budget to 2003 Adopted Total Total Budget Adopted Amount of Percent of 2001 -02 2002 -03 Inc. Dec.) Inc. (Dec.) S 41,352,046 S 43,786,880 $ 2,434,834 5.890/a 7,672,438 8,305,234 632,796 8.250/9 680,440 731,844 51,404 7.55% 49,704,924 52,823,958 3,119,034 6.28% 17,685,897 18,282,548 596,651 3.37% 2.912.049 3938352 126.303 4.34% 1,340,997 1,255,297 (85,700) -0.39a/o 180,185 185,254 5,069 2.81% Total 1,521,182 1,440,551 (80,631) -5.300/a $ 71,824,052 $ 75,585,409 $ 3,761,357 5.24% Expenditure History last Five Years 1999 2000 2001 Fiscal Year 2002 2003 •Cental Services • Sanitation a W&S 0 Hotel Tax ■ Debt 12 General 71 CITY OF BAYTOWN BUDGET SUMMARY COMPARISION Consolidated Summary of Fund Balances Estimated 1,267,720 1,255,297 Projected Fund Balance Adopted Adopted Fund Balance 10/01/02 Revenues Expenditures 09/30/03 Governmental Fund Tvoes: General Fund Debt Service Fund Hotel/Motel Tax Fund Total Enterprise Fund Tvoes: Water & Sewer Fund' Sanitation Fund' Total Internal Service Fund Types: $ 11,065,068 $ 40,640,054 $ 43,786,880 $ 7,918,242 2,728,648 7,957,703 8,305,234 2,381,117 3,360,268 18,282,548 18,282,548 3,360,268 Garage Fund' 85,739 1,267,720 1,255,297 98,162 Warehouse Operations Fund' 54,234 180,185 185,254 49,165 Total 139,973 1,447,905 1,440, 551 147,327 Total All Fund Types $ 18,713,618 $ 71,812,343 $ 75,585,409 $ 14,940,552 w Working Capital for Proprietary Fund Types VA CITY OF BAYTOWN SUMMARY OF ALL FUND TYPES COMPARATIVE SCHEDULE OF BUDGETS FOR 2003 Revenues Taxes Licenses & Permits Intergovernmental Charges for Services Fines & Forefeitures Miscellaneous Operating Transfers -in Total Revenues Governmental Proprietary Combined Fund Types Fund Types 2002 -03 $ 40,438,085 $ 135,000 $ 40,573,085 544,856 - 544,856 157,400 834,866 992,266 1,651,100 21,204,922 22,856,022 1,578,200 276,120 1,854,320 830,556 210,500 1,041,056 3,921,193 29,545 3,950,738 49,121,390 22,690,953 71,812,343 Expenditures by Classification Personnel Services Supplies Maintenance Services Sundry Total Operating Capital Outlay 30,122,038 5,936,688 36,058,726 1,435,384 6,182,693 7,618,077 1,749,802 814,750 2,564,552 4,900,587 3,610,655 8,511,242 168,030 100,000 268,030 38,375,841 16,644,786 55,020,627 1,816,620 583,731 2,400,351 Debt Requirements 8,239,234 3,983,330 12,222,564 Transfers Out 4,207,263 1,472,104 5,679,367 Contingency 185,000 77,500 262,500 Total Expenditures 52,823,958 22,761,451 75,585,409 Excess (Deficit) Revenues Over Expenditures (3,702,568) (70,498) (3,773,066) Fund balance - Beginning* 14,597,090 4,116,528 18,713,618 Fund balance - Ending* $ 10,894,522 $ 4,046,030 $ 14,940,552 • Working Capital for Proprietary Fund Types. 73 CITY OF BAYTOWN SUMMARY OF GOVERNMENTAL FUND TYPES COMPARATIVE SCHEDULE OF BUDGETS FOR 2003 Revenues Taxes Licenses & Permits Intergovernmental Charges for Services Fines & Forfeitures Miscellaneous Operating Transfers -in Total Revenues Expenditures by Classification Personnel Services Supplies Maintenance Services Sundry Total Operating Capital Outlay Debt Requirements Transfers Out Contingency Total Expenditures Excess (Deficit) Revenues Over Expenditures Fund Balance - Beginning Fund Balance - Ending 74 Debt Service Hotel/Motel Combined General Fund Fund Fund 2002 -0 3 $ 34,759,957 $ 5,182,245 $ 495,883 $ 40,438,085 544,856 - 544,856 157,400 - - 157,400 1,650,100 - 1,000 1,651,100 1,578,200 - - 1,578,200 618,500 185,306 26,750 830,556 1,331,041 2,590,152 .3,921,193 40,640,054 7,957,703 523,633 49,121,390 30,082,968 39,070 30,122,038 1,423,092 12,292 1,435,384 1,744,902 - 4,900 1,749,802 4,553,263 66,000 281,324 4,900,587 167,380 - 650 168,030 37,971,605 66,000 338,236 38,375,841 1,763,620 - 53,000 1,816,620 - 8,239,234 - 8,239,234 3,891,655 - 315,608 4,207,263 160,000 - 25,000 185,000 43,786,880 8,305,234 731,844 52,823,958 (3,146,826) (347,531) (208,211) (3,702,568) 11,065,068 2,728,648 803,374 14,597,090 $ 7,918,242 $ 2,381,117 $ 595,163 $ 10,894,522 CITY OF BAYTOWN GOVERNMENTAL FUND EXPENDITURE DETAIL FOR FISCAL YEAR 2003 7100 Personnel Services 71002 Regular Wages $ 19,526,880 $ $ $ 19,526,880 71003 Part Time Wages 683,498 683,498 71009 Overtime 1,400,581 35,581 1,436,162 71010 Election Worker 14,656 - 14,656 71011 Extra Help/Temporary 74,968 74,968 71021 Health & Dental Insurance 2,179,047 - 2,179,047 71022 TMRS 3,019,909 2,273 3,022,182 71023 FICA 1,635,627 1,216 1,636,843 71028 Workers Compensation 303,385 - 303,385 71041 Allowances 191,760 - 191,760 71051 Merit & Across The Board 470,000 - 470,000 71081 Retired Employee Benefits 582,657 - 582,657 Total Personnel Services 30,082,968 39,070 30,122,038 7200 Supplies 72001 Office 171,187 - 171,187 72002 Postage 84,153 700 84,853 72004 Printing 43,977 1,300 45,277 72005 Animal Feed 8,163 - 8,163 72006 Clothing Allowance 26,280 - 26,280 72007 Wearing Apparel 159,142 - - 159,142 72008 Fihn,Developing & Battery 1,952 - - 1,952 72016 Motor Vehicle 364,475 - - 364,475 72021 Minor Tools 62,319 - - 62,319 72026 Cleaning & Janitorial 53,770 - - 53,770 72028 Swimming Pool Supplies 1,500 - - 1,500 72031 Chemical 92,761 - - 92,761 72032 Medical 67,985 - - 67,985 72036 Identification 25,448 - - 25,448 72041 Educational 155,175 - 10,292 165,467 72045 Computer Software Supply 9,310 - - 9,310 72046 Botanical 4,545 - - 4,545 72056 Street Marking 76,000 - - 76,000 72061 Meeting Supplies 14,950 - - 14,950 Total Supplies 1,423,092 - 12,292 1,435,384 7300 Maintenance 73001 Land 42,463 - - 42,463 73011 Buildings 153,327 - 2,700 156,027 73012 Docks & Piers 2,350 - - 2,350 73013 Recreation Equipment 11,015 - - 11,015 73021 Filtration Plants 9,500 - - 9,500 73025 Streets Sidewalks & Curbs 139,388 - - 139,388 73026 Storm Drains 60,000 - - 60,000 73027 Heating & Cooling System 83,788 - 2,200 85,988 73028 Electrical Maintenance 30,399 - - 30,399 73041 Furniture & Fixtures 38,610 - - 38,610 73042 Machinery & Equipment 374,989 - - 374,989 73043 Motor Vehicles 535,150 - - 535,150 75 CITY OF BAYTOWN GOVERNMENTAL FUND EXPENDITURE DETAIL FOR FISCAL YEAR 2003 General Debt Service Hotel/Motel Combined ,ccL# Account Description Fund Fund Fund Total 73044 Street Signs $ 33,000 $ - $ - $ 33,000 73045 Radio & Testing Equipment 35,101 - - 35,101 73046 Books 50,858 - - 50,858 73048 Signal Systems 39,600 - - 39,600 73049 Barricades 8,900 - - 8,900 73053 Vehicle Repair - Collision 9,000 - - 9,000 73055 Maintenance On Computers 87,464 - - 87,464 Total Maintenance 1,744,902 - 4,900 1,749,802 7400 Services 74001 Communication 396,604 - - 396,604 74002 Electric Service 812,832 - 12,500 825,332 74003 Street Lighting 523,242 - - 523,242 74005 Natural Gas 61,522 - 2,300 63,822 74007 Twc Claims Paid 20,000 - - 20,000 74010 Lease Of Vehicles 28,800 - 28,800 74011 Hire Of Equipment 83,167 - 83,167 74012 Insurance 8,238 - - 8,238 74021 Special Services 716,622 66,000 170,328 952,950 74022 Audits 41,115 - - 41,115 74023 Industrial Appraisal 26,000 - - 26,000 74026 Janitorial Services 62,848 - - 62,848 74029 Service Awards 31,200 - - 31,200 74031 Wrecker Service 4,500 - - 4,500 74036 Advertising 112,290 - 84,346 196,636 74041 Travel & Reimbursables 175,328 - - 175,328 74042 Education & Training 169,591 - 169,591 74045 In -State Investigatv Trvl 3,076 - - 3,076 74047 Support Of Prisoners 65,500 - - 65,500 74051 Rents 546,631 - 4,850 551,481 74056 Vacant Lot Cleaning 45,350 - - 45,350 74058 Landfill Fees 28,947 - - 28,947 74061 Demolition Of Structures 38,385 - - 38,385 74071 Association Dues 57,542 - - 57,542 74082 Confidential 10,000 - - 10,000 74087 Miscellaneous - - 7,000 7,000 74088 Library - Halan 60,460 - - 60,460 74089 Library - Periodicals 31,553 - - 31,553 74123 Instructor Fees 1,000 - - 1,000 74210 General Liability Ins 26,276 - - 26,276 74220 Errors & Omissions 37,%6 - - 37,966 74230 Law Enforcement Liability 41,925 - - 41,925 74240 Auto Liability 54,907 - - 54,907 74241 Auto Collision 21,005 - - 21,005 74242 Auto Catastrophic 2,598 - - 2,598 74271 Mobile Equipment 4,666 - - 4,666 K-1 CITY OF BAYTOWN GOVERNMENTAL FUND EXPENDITURE DETAIL FOR FISCAL YEAR 2003 General Debt Service Hotel/Motel Combined Acct.# Account Description Fund Fund Fund Total 74272 Real & Personal Property $ 40,215 $ - $ $ 40,215 74277 Flood Insurance 17,324 - 17,324 74280 Bonds 4,038 - 4,038 74295 Deductibles 140,000 - 140,000 Signs Total Services 4,553,263 66,000 281,324 4,900,587 7500 Sundry Charges 29,550 - 75001 Contributions 2,448 - 650 3,098 75051 Court Cost 18,000 - - 18,000 75061 Medical - Preemployment 34,035 - - 34,035 75062 Medical - Promotions 4,500 - - 4,500 75064 Medical Services 52,197 - - 52,197 77001 Texas State Guard 1,200 - - 1,200 77002 Economic Development 25,000 - - 25,000 77106 Little League Light Contr 30,000 - - 30,000 Motor Vehicles Total Sundry & Other 167,380 - 650 168,030 77 Total Operating 37,971,605 66,000 338,236 38,375,841 8000 Capital Only 80001 Furniture & Equip <$5000 13,425 - - 13,425 81011 Signs 17,500 - - 17,500 82011 Building & Improvements 29,550 - 53,000 82,550 83025 Streets Sidewalks & Curbs 291,800 - - 291,800 83026 Storm Drains 100,000 - 100,000 83031 Fences 20,000 - 20,000 83039 Other Improvements 18,845 - 18,845 84041 Furniture & Fixtures 2,500 - 2,500 84042 Machinery & Equipment 177,950 - 177,950 84043 Motor Vehicles 347,350 - 347,350 84045 Radio & Testing Equipment 15,000 - 15,000 84046 Books 85,545 - 85,545 84048 Signal Systems 100,000 - 100,000 84061 Other Equipment 33,390 - 33,390 86011 Capital Lease Purchases 502,765 - 502,765 85001 Construction 8,000 - - 8,000 Total Capital Only 1,763,620 - 53,000 1,816,620 8900 Principal & Interest 89001 Bond Principal 4,667,919 - 4,667,919 89011 Interest On Bonds 3,558,315 - 3,558,315 89021 Fiscal Agent Fees 13,000 - 13,000 Total Principal & Interest - 8,239,234 - 8,239,234 9000 Other Financing Uses 91201 To Municipal Ct Security 21,639 - - 21,639 91210 To Emergency Mgt - Trust 51,000 - - 51,000 91226 To Miscellaneuos Police 14,761 - - 14,761 91228 To Police Academy 3,804 - - 3,804 77 CITY OF BAYTOWN GOVERNMENTAL FUND EXPENDITURE DETAIL FOR FISCAL YEAR 2003 General Debt Service Hotel/Motel Combined 1Acct.# Account Description Fund Fund Fund Total 91233 To LLEBG Fund $ 6,133 $ - $ - $ 6,133 91240 To Org Crime & Narc Task 70,752 - - 70,752 91291 To Emergency Management 141,722 - - 141,722 91295 To Storm Water Utility 128,691 - - 128,691 91298 To Wetland Research Ctr 40,000 - - 40,000 91351 To Capital Improvemnt Prg 1,250,000 - - 1,250,000 91401 To G O I S 1,358,481 - 315,608 1,674,089 91450 To Sick Leave - General 550,000 - - 550,000 91520 To Water And Sewer Fund 29,545 - - 29,545 91540 To Bayland Island 108,787 - - 108,787 91552 To Warehouse Operations 116,340 - - 116,340 Total Other Financing Uses 3,891,655 - 315,608 4,207,263 99001 Contingencies 160,000 - 25,000 185,000 Total Contingencies 160,000 - 25,000 185,000 TOTAL EXPENDITURES $ 43,786,880 $ 8,305,234 $ 731,844 $ 52,823,958 78 CITY OF BAYTOWN GENERAL. FUND 101 BUDGET SUMMARY BY FUND Actual Budget Estimated Adopted 2000 -01 2001 -02 2001 -02 2002 -03 Revenues Taxes - Property $ 7,693,851 $ 8,300,781 $ 8,338,584 $ 8,580,058 Taxes - Sales & Franchise 10,191,394 10,102,400 10,774,724 10,585,500 Industrial District Taxes 13,775,399 14,493,698 15,454,414 15,594,399 Total Taxes 31,660,644 32,896,879 34,567,722 34,759,957 Licenses & Permits 336,982 410,800 662,673 544,856 Intergovernmental 257,680 207,400 169,900 157,400 Charges for Services 1,294,713 1,718,876 1,604,182 1,650,100 Fines & Forfeitures 1,696,819 1,869,100 1,577,803 1,578,200 Miscellaneous 1,169,728 771,580 855,663 618,500 Transfers In 1,181,041 1,318,541 1,318,541 1,331,041 Total Revenues 37,597,608 39,193,176 40,756,484 40,640,054 Expenditures by Type Personnel Services 23,464,962 27,451,302 26,572,773 30,082,968 Supplies 1,187,650 1,460,518 1,240,980 1,423,092 Maintenance 1,714,822 1,720,525 1,700,077 1,744,902 Services 3,873,321 4,768,522 3,970,389 4,553,263 Sundry 151,135 103,180 161,514 111,180 Miscellaneous 35,515 61,740 46,614 56,200 Total Operating 30,427,405 35,565,787 33,692,347 37,971,605 Capital Outlay 1,667,706 2,164,705 1,845,686 1,763,620 Transfers Out 3,786,277 3,431,554 3,768,450 3,891,655 Contingency 81,299 190,000 160,000 160,000 Total Expenditures 35,962,687 41,352,046 39,466,483 43,786,880 Excess (Deficit) Revenues Over Expenditures 1,634,921 (2,158,870) 1,290,001 (3,146,826) Fund Balance - Beginning 8,140,146 9,775,067 9,775,067 11,065,068 Find Balance - Ending Adopted Budget 2002 -03 by Type Personnel Service 68% 'Plies Vamtermnce 4% Services 10% discellaoeous 1% I & Transfers 14% wk CITY OF BAYTOWN ASSESSED VALUATION, ESTIMATED AD VALOREM COLLECTIONS & AD VALOREM TAX RATE DISTRIBUTION Estimates 2001 -02 Taxable Assessed Value at 7/21/02 $ 1,795,825,170 Estimated Growth during TY 2002 3.2% 56,952,587 Assessed Valuation for Fiscal Year 2002 -03 (estimated) 1,852,777,757 Tax Rate per $100 Valuation 0.73703 Estimated Tax Levy" 13,655,528 Estimated Collections 97.0% TOTAL FUNDS AVAILABLE $ 13,245,862 TAX RATE PER $100 Adopted Actual Actual Adopted Allocation Rate Rate Rate of Rate Adopted Proposed Distribution 2000 -01 2001 -02 2002 -03 2002 -03 2002 -03 Operations and Maintenance 0.47351 0.45700 0.45700 62.01% $ 8,213,759 Interest and Sinking 0.26352 0.28003 0.28003 37.99% 5,032,103 Totals 0.73703 0.73703 0.73703 100% $ 13,245,862 •• Each year, the estimated tax levy may be different than the actual tax levy approved and adopted by the City Council. This difference is primarily due to delays in receiving the certified roll from the Hams County Appraisal District. Certified rolls are required to be submitted to the City by July 25th or as soon thereafter as practicable. The City traditionally receives the certified rolls in mid August. This delay hinders the City's ability to finalize budget estimates for ad valorem taxes in a timely manner. This yew, 8.3% ($153,892,707) remains uncertified, of which $72,539,557 is under protest. The uncertified values are included in the total valuation for 2003. 80 CITY OF BAYTOWN GENERAL DEBT SERVICE FUND 401 BUDGET SUMMARY BY FUND Actual Budget Estimated Adopted- 2000-01 2001 -02 2001 -02 2002 -03 BEGINNING BALANCE $ 1,727,956 $ 2,072,058 S 2,072,058 S 2,728,648 Add: Deduct: Current Ad Valorem Taxes 4,095,179 4,881,518 4,877,421 5,032,103 Delinquent Ad Valorem Taxes 118,907 94,275 150,142 150,142 Penalty and Interest 81,446 76,522 85,306 85,306 Interest in Investments 170,039 130,000 111,878 100,000 Transfer -in from W&S 160,118 166,818 166,818 163,218 Transfer -in from General Fund 1,646,285 1,358,481 1,358,481 1,358,481 Transfer -in from CCPD LT Liab 757,908 753,383 753,383 752,845 Transfer -in from HoteliMotel 318,658 317,245 317,245 315,608 Total Revenues 7,348,540 7,778,242 7,820,673 7,957,703 FUNDS AVAILABLE FOR DEBT SERVICE 9,076,496 9,850,300 9,892,731 10,686,351 Principal Payments 3,660,000 4,106,520 3,910,000 4,667,919 Interest Payments 3,335,169 3,543,468 2,826,433 3,558,315 Refunding Contribution - - 395,000 - Paying Agent Fees 9,269 13,000 9,250 13,000 Arbitrage Calculation - 9,450 23,400 66,000 Total Deductions 7,004,438 7,672,438 7,164,083 8,305,234 ENDING BALANCE $ 2,072,058 $ 2,177,862 $ 2,728,648 $ 2,381,117 • Adopted budgets include issuing debt each year based on the bond program plan approved by council. Tax Rate Allocation Between Operating & Debt 37.99% 62.01% ■ Operations and Maintenance ■ Interest and Sinking 81 CITY OF BAYTOWN HOTEL/MOTEL FUND 232 BUDGET SUMMARY BY FUND Actual Budget Estimated Adopted 2000-01 2001 -02 2001 -02 2002 -03 Revenues Hotel/Motel Occupancy Tax $ 505,822 $ 495,883 S 484,418 S 495,883 Participation Fees 1,053 5,000 1,000 1,000 Interest Income 37,486 34,000 29,090 26,750 Sale of Merchandise 1,369 - 489 - Total Revenues 545,730 534,883 514,997 523,633 Expenditures Personnel Services 7,453 13,125 18,360 39,070 Supplies 7,658 9,592 9,302 12,292 Maintenance 1,751 4,900 4,900 4,900 Services 98,372 256,928 165,428 281,324 Sundry 568 650 650 650 Total Operating 115.802 285.195 198.640 338.236 Capital Outlay 4,250 53,000 53,000 53,000 Transfers Out - Debt 318,658 317,245 317,245 315,608 Contingency - 25,000 - 25,000 Total Expenditures 438,710 680,440 568,885 731,844 Excess (Deficit) Revenues Over Expenditures 107,020 (145,557) (53,888) (208,211) Fund Balance - Beginning 750,242 857,262 857,262 803,374 FundBalance - Ending $ 857,262 S 711,705 S 803,374 $ 595,163 Hotel Motel Tax Fund Expenditures by Function DdA Service a3% Conference t t% ® AAS �PromoLUnnl 42% FIN CITY OF BAYTOWN SUMMARY OF PROPRIETARY FUND TYPES COMPARATIVE SCHEDULE OF BUDGETS FOR 2003 Warehouse Water & Sanitation Operations Combined Sewer Fund Fund Garage Fund Fund 2002 -03 Revenues Taxes $ - $ 135,000 $ $ $ 135,000 Intergovernmental 834,866 - 834,866 Charges for Services 17,087,017 2,677,000 1,260,720 180,185 21,204,922 Fines & Forefeitures 276,120 - - - 276,120 Miscellaneous 55,000 148,500 7,000 210,500 Operating Transfers -in 29,545 - 29,545 Total Revenues 18,282,548 2,960,500 1,267,720 180,185 22,690,953 Expenditures by Classification Personnel Services 4,798,537 553,334 420,203 164,614 5,936,688 Supplies 5,352,958 132,500 687,900 9,335 6,182,693 Maintenance 645,450 152,000 9,300 8,000 814,750 Services 1,662,514 1,879,787 65,049 3,305 3,610,655 Sundry 100,000 - - - 100,000 Total Operating 12,559,459 2,717,621 1,182,452 185,254 16,644,786 Capital Outlay 437,700 138,031 8,000 - 583,731 Debt Requirements 3,983,330 - - - 3,983,330 Transfers Out 1,252,059 155,200 64,845 - 1,472,104 Contingency 50,000 27,500 - - 77,500 Total Expenditures 18,282,548 3,038,352 1,255,297 185,254 22,761,451 Excess (Deficit) Revenues Over Expenditures - (77,852) 12,423 (5,069) (70,498) Working Capital - Beginning 3,360,268 616,287 85,739 54,234 4,116,528 Working Capital - Ending $ 3,360,268 $ 538,435 $ 98,162 $ 49,165 $ 4,046,030 83 CITY OF BAYTOWN PROPRIETARY FUND EXPENDITURE DETAIL FOR FISCAL YEAR 2003 Water & Sewer Sanitation Garage Warehouse Op Combined Acct# Account Description Fund Fund Fund Fund Total 7100 Personnel Services 71002 Regular Wages $ 3,135,275 $ 343,874 $ 287,737 $ 112,263 $ 3,879,149 71009 Overtime 293,802 42,000 8,500 1,577 345,879 71011 Extra Help/Temporary 6,137 - - - 6,137 71021 Health & Dental Insurance 476,745 58,998 39,332 19,666 594,741 71022 TMRS 492,503 55,180 43,134 16,279 607,096 71023 FICA 253,388 28,392 22,294 8,330 312,404 71028 Workers Compensation 61,687 17,290 7,106 3,899 89,982 71041 Allowances 15,000 - 5,400 - 20,400 71051 Merit & Across The Board 64,000 7,600 6,700 2,600 80,900 Total Personnel Services 4,798,537 553,334 420,203 164,614 5,936,688 7200 Supplies 72001 Office 14,070 - 2,000 1,260 17,330 72002 Postage 64,005 - - 64,005 72004 Printing 10,000 - - - 10,000 72007 Wearing Apparel 34,825 4,600 3,500 1,500 44,425 72010 Garbage Bags - 84,000 - 84,000 72016 Motor Vehicle 68,754 42,800 2,000 3,000 116,554 72017 Parts Purchased For Resale - - 250,000 - 250,000 72018 Fuel Purchased For Resale 420,000 420,000 72019 Supplies Purchased For Resale - - 7,000 - 7,000 72021 Minor Tools 27,625 900 2,500 3,500 34,525 72026 Cleaning & Janitorial 2,500 - 700 - 3,200 72031 Chemical 203,000 200 - - 203,200 72032 Medical 300 - 200 75 575 72041 Educational 50 - - 50 72052 Treated Water 4,927,829 4,927,829 Total Supplies 5,352,958 132,500 687,900 9,335 6,182,693 7300 Maintenance 73001 Land 4,000 500 - - 4,500 73011 Buildings 5,400 - 2,000 6,000 13,400 73022 Sanitary Sewers 31,000 - - - 31,000 73023 Water Distribution System 57,000 - - - 57,000 73024 Reservoirs & Wells 5,000 - - - 5,000 73025 Streets Sidewalks & Curbs 11,000 - - - 11,000 73027 Heating & Cooling System 4,500 - 500 - 5,000 73041 Furniture & Fixtures 5,350 - - - 5,350 73042 Machinery & Equipment 224,500 100 4,000 - 228,600 73043 Motor Vehicles 205,200 150,800 2,200 2,000 360,200 73045 Radio & Testing Equipment 2,500 600 600 - 3,700 73047 Meters & Settings 90,000 - - - 90,000 Total Maintenance 645,450 152,000 9,300 8,000 814,750 7400 Services 74001 Communication 10,243 - 530 10,773 74002 Electric Service 1,135,267 - 1,135,267 74005 Natural Gas 300 - - 300 74011 Hire Of Equipment 9,360 - - - 9,360 74020 Outside Contracts - - 55,000 - 55,000 74021 Special Services 227,369 - 1,200 - 228,569 84 CITY OF BAYTOWN PROPRIETARY FUND EXPENDITURE DETAIL FOR FISCAL YEAR 2003 Water & Sewer Sanitation Garage Warehouse Op Combined Acct# Account Description Fund Fund Fund Fund Total 74022 Audits $ 20,251.00 $ - $ $ - 5,000 $ 20,251 74034 Household Garbage Contract 1,703,164 - 175,000 83029 1,703,164 74036 Advertising - 2,500 83035 Meters & Connections 2,500 74040 Recycling Services - 72,000 Machinery & Equipment 65,700 72,000 74041 Travel & Reimbursables 8,397 500 500 808 10,205 74042 Education & Training 19,165 550 3,000 1,085 23,800 74050 Disposal Services 437,700 91,800 8,000 - 91,800 74051 Rents 152,700 91101 152,700 74071 Association Dues 2,029 186 91401 - 2,215 74210 General Liability Insurance 10,667 1,864 694 87 13,312 74220 Errors & Omissions 15,412 2,694 1,002 125 19,233 74240 Auto Liability 14,528 2,459 2,086 - 19,073 74241 Auto Collision 5,729 969 798 - 1,000 7,496 74242 Auto Catastrophic 687 113 99 899 74271 Mobile Equipment 1,695 988 - - 2,683 74272 Real & Personal Property 15,215 - 670 670 16,555 74277 Flood Insurance 12,500 Total Contingencies - - 12,500 74280 Bonds 1,000 - - - 1,000 Total Services 1,662,514 1,879,787 65,049 3,305 3,610,655 7500 Sundry Charges 75088 Bad Debt -Cutoff Accounts 100,000 - - 100,000 Total Sundry & Other 100,000 100,000 Total Operating 12,559,459 2,717,621 1,182,452 185,254 16,644,786 8000 Capital Outlay 82011 Building & Improvements 5,000 - 5,000 83023 Water Distribution System 175,000 - 175,000 83029 Sewer Connections 6,000 - 6,000 83035 Meters & Connections 40,000 - - 40,000 84042 Machinery & Equipment 65,700 - 8,000 - 73,700 84043 Motor Vehicles 146,000 111,000 - - 257,000 86011 Capital Lease Purchases - 27,031 - - 27,031 Total Capital Outlay 437,700 138,031 8,000 - 583,731 9000 Other Financing Uses 91101 To General Fund 1,033,841 147,200 - - 1,181,041 91401 To G O I S 163,218 - - 163,218 91522 To W W I S 3,983,330 - 3,983,330 91521 To Sick Leave -Water & Sewer 55,000 - - 55,000 91501 To Sick Leave -Solid Waste - 8,000 - 8,000 91551 To Sick Leave - Garage - 1,000 - 1,000 91552 To Warehouse Operations - 63,845 - 63,845 Total Other Financing Uses 5,235,389 155,200 64,845 - 5,455,434 9900 Contingencies 99001 Contingencies 50,000 27,500 - - 77,500 Total Contingencies 50,000 27,500 - - 77,500 TOTAL EXPENDITURES $ 18,282,548 $ 3,038,352 $ 1,255,297 $ 185,254 $ 22,761,451 85 CITY OF BAYTOWN WATER & SEWER FUND 520 BUDGET SUMMARY BY FUND Actual Budget Estimated Adapted 2000 -01 2001 -02 2001 -02 2002-03 Revenues Intergovernmental $ 667,500 $ 765,664 S 787,297 $ 834,866 Operating Revenues 14,949,027 16,463,407 16,311,500 17,087,017 Non - operating Revenues 335,035 304,950 329,632 276,120 Miscellaneous 90,894 63,250 68,045 55,000 Operating Transfers -in 29,545 88,626 29,545 29,545 Total Revenues 16,072,001 17,685,897 17,526,019 18,282,548 Expenditures by Type: Personnel Services 3,962,179 4,662,181 4,526,393 4,798,537 Supplies 5,145,848 5,354,833 5,082,210 5,352,958 Maintenance 633,985 758,650 757,829 645,450 Services 1,499,211 1,762,721 1,738,945 1,662,514 Sundry 73,322 60,000 160,000 100,000 Total Operating 11,314,545 12,598,385 12,265,377 12,559,459 Capital Outlay 557,061 473,734 382,692 437,700 Debt Requirements 2,848,210 3,308,119 3,021,930 3,983,330 Transfers Out 1,307,056 1,255,659 1,255,659 1,252,059 Contingency - 50,000 - 50,000 Total Expenditures 16,026,872 17,685,897 16,925,658 18,282,548 Excess (Deficit) Revenues Over Expenditures 45,129 600,361 Working Capital - Beginning 2,714,778 2,759,907 2,759,907 3,360,268 Working Capital - Ending $ 2,759,907 S 2,759,907 $ 3,360,268 $ 3,360,268 Adopted Budget 2002 -03 by Expenditure Type op-hm 42% owhy 3% Debt Nrymranenv YetromLL Xmcw 22% 16X T.f.Out & M. 7% Elm CITY OF BAYTOWN SANITATION FUND 500 BUDGET SUMMARY BY FUND Actual Budget Estimated Adopted 2000-01 2001 -02 2001 -02 2002-03 xevenues Solid Waste Franchise Fees $ 130,613 $ 140,000 $ 135,412 $ 135,000 Solid Waste Collections 2,639,652 2,614,000 2,650,131 2,677,000 Recycling Revenue 24,002 32,000 45,181 45,000 Garbage Bags 95,860 92,000 96,873 97,000 Interest in Investments 4,227 5,531 5,500 Miscellaneous 3,585 3,000 1,499 1,000 Total Revenues 2,897,939 2,881,000 2,934,627 2,960,500 Expenditures Personnel Services 468,784 534,400 526,681 553,334 Supplies 115,490 138,600 126,516 132,500 Maintenance 156,237 159,100 154,500 152,000 Services 1,737,821 1,821,758 1,824,070 1,879,787 Total Operating 2,478,332 2,653,858 2,631,767 2,717,621 Capital Outlay 118,569 75,491 75,491 138,031 Transfers Out 159,194 155,200 155,200 155,200 Contingency - 27,500 - 27,500 Total Expenditures 2,756,095 2,912,049 2,862,458 3,038,352 Excess (Deficit) Revenues Over Expenditures 141,844 (31,049) 72,169 (77,852) Working Capital- Beginning 402,274 544,118 544,118 616,287 Working Capital- Ending $ 544,118 $ 513,069 $ 616,287 $ 538.435 No. of Working Capital Days 68 64 79 65 Adopted Budget 2002 -03 Capital & Tceosrns Penorul Services 10% 19% Operatim Senic 61% Expenditures by Program Solid Waste Operations $ 2,589,193 $ 2,725,655 $ 2,678,409 S 2,855,242 Residential Recycling 166,902 186,394 184,049 183,110 Total $ 2,756,095 $ 2,912,049 $ 2,862,458 $ 3,038,352 87 CITY OF BAYTOWN GARAGE FUND 550 BUDGET SUMMARY BY FUND revenues Departmental Billings - Fuel Departmental Billings - Repairs State Fuel Tax Refund GCCISD - Fuel Sale of City Property Total Revenues Expenditures Personnel Services Supplies Maintenance Services Total Operating Capital Outlay Transfers Out Actual Budget Estimated Adopted 2000-01 2001 -02 2001 -02 2002 -03 S 459,682 $ 539,000 $ 397,500 $ 427,700 839,722 760,520 772,680 760,520 12,630 10,000 7,247 7,000 83,209 70,000 79,000 70,000 - 2,500 - 2,500 1,395,243 1,382,020 1,256,427 1,267,720 373,123 407,488 392,068 420,203 782,853 793,500 673,690 687,900 8,342 9,300 8,150 9,300 36,825 65,864 63,035 65,049 1,201,143 1,276,152 1,136,943 1,182,452 22,071 8,000 70,825 64,845 64,845 64,845 Total Expenditures 1,294,039 1,340,997 1,201,788 1,255,297 Excess (Deficit) Revenues Over Expenditures M 101,204 41,023 54,639 12,423 Working Capital - Beginning (70,104) 31,100 31,100 85,739 Working Capital - Ending $ 311100 $ 72,123 $ 85,739 $ 98,162 Adopted Budget 2002 -03 Capital & Transfers 6% Operations 61% Personal Services 33% CITY OF BAYTOWN WAREHOUSE OPERATIONS FUND 552 BUDGET SUMMARY BY FUND Actual Budget Estimated Adopted 2000 -01 2001 -02 2001 -02 2002-03 a Vrw Departmental Billings - MSC $ 105,082 $ 116,340 S 116,340 $ 116,340 Departmental Billings - Garage 63,845 63,845 63,845 63 845 Total Revenues 168,927 180,185 180,185 180,185 Expenditures Personnel Services Supplies Maintenance Services Sundry Capital Outlay 145,684 158,252 158,252 164,614 7,653 9,335 7,846 9,335 9,042 9,260 4,150 8,000 996 3,338 2,568 3,305 572 - - Total Operating 163,947 180,185 172,816 185,254 6,621 Total Expenditures 170,568 180,185 172,816 185,254 Excess (Deficit) Revenues Over Expenditures (1,641) 7,369 (5,069) Working Capital - Beginning 48,506 46,865 46,865 54,234 Working Capital - Ending $ 46,865 S 46,865 $ 54,234 $ 49,165 Adopted Budget 2002 -03 tA opffations 11% Personal S< 89% 89 CITY OF BAYTOWN ORGANIZATION CHART GENERAL FUND 1 Citizens 11 City Council City Manager Leal Fire Assistant City Manager Assistant City I I Police Manager City Clerk & I u Engineering Municipal Court Emergency Medical I I J Parks & Recreation Services n Finance Planning and Development Services Human Resources Pubhc Works Administration Information Technology I u Streets X Drainage Services (ITS) I �I Library 11 111 Traffic Control Public Health Public Safety Communications 91 CITY OF BAYTOWN GENERAL FUND 101 BUDGET SUMMARY BY FUND Actual Budget Estimated Adopted 2000 -01 2001 -02 2001 -02 2002 -03 Revenues Tares - Property $ 7,693,851 $ 8,300,781 $ 8,338,584 $ 8,580,058 Taxes - Sales & Franchise 10,191,394 10,102,400 10,774,724 10,585,500 Industrial District Taxes 13,775,399 14,493,698 15,454,414 15,594,399 Total Taxes 31,660,644 32,896,879 34,567,722 34,759,957 Licenses & Permits 336,982 410,800 662,673 544,856 Intergovernmental 257,680 207,400 169,900 157,400 Charges for Services 1,294,713 1,718,876 1,604,182 1,650,100 Fines & Forfeitures 1,696,819 1,869,100 1,577,803 1,578,200 Miscellaneous 1,169,728 771,580 855,663 618,500 Transfers In 1,181,041 1,318,541 1,318,541 1,331,041 Total Revenues 37,597,608 39,193,176 40,756,484 40,640,054 Expenditures by Type Personnel Services 23,464,962 27,451,302 26,572,773 30,082,968 Supplies 1,187,650 1,460,518 1,240,980 1,423,092 Maintenance 1,714,822 1,720,525 1,700,077 1,744,902 Services 3,873,321 4,768,522 3,970,389 4,553,263 Sundry 151,135 103,180 161,514 111,180 Miscellaneous 35,515 61,740 46,614 56,200 Total Operating 30,427,405 35,565,787 33,692,347 37,971,605 Capital Outlay 1,667,706 2,164,705 1,845,686 1,763,620 Transfers Out 3,786,277 3,431,554 3,768,450 3,891,655 Contingency 81,299 190,000 160,000 160,000 Total Expenditures 35,962,687 41,352,046 39,466,483 43,786,880 Excess (Deficit) Revenues Over Expenditures 1,634,921 (2,158,870) 1,290,001 (3,146,826) Fund Balance - Beginning 8,140,146 9,775,067 9,775,067 11,065,068 Fund Balance - Ending $ 9,775,067 $ 7,616,197 $ 11,065,068 $ 7,91 Adopted Budget 2002 -03 by Type Pcysom el Services 68% 92 Supplies 3% �Maintenence 4% Services 10% to & Transfers 14% CITY OF BAYTOWN GENERAL FUND 101 BUDGET SUMMARY BY FUND Taxes - Property S 7,693,851 S 8,300,781 S 8,338,584 S 8,580,058 Taxes - Sales & Franchise 10,191,394 10,102,400 10,774,724 10,585,500 Industrial District Taxes 13,775,399 14,493,698 15,454,414 15,594,399 Total Taxes 31,660,644 32,896,879 34,567,722 34,759,957 Licenses & Permits 336,982 410,800 662,673 544,856 intergovernmental 257,680 207,400 169,900 157,400 Charges for Services 1,294,713 1,718,876 1,604,182 1,650,100 Fines & Forfeitures 1,696,819 1,869,100 1,577,803 1,578,200 Miscellaneous 1,169,728 771,580 855,663 618,500 Transfers fit 1,181,041 1,318,541 1,318,541 1,331,041 Total Revenues 37,597,608 39,193,176 40,756,484 40,640,054 Expenditures by Function General Government 7,220,165 9,127,812 8,304,176 10,040,360 Public Safety 16,614,148 19,080,194 18,294,372 20,359,128 Public Works 3,261,073 4,165,849 3,884,117 4,079,904 Health & Welfare 627,414 797,412 761,178 808,769 Culture & Leisure 4,590,990 4,842,818 4,560,199 4,724,153 Transfers Out 3.648,897 3 337 961 3662-441 3 774 566 Total Expenditures 35,962,687 41,352,046 39,466,483 43,786,880 Excess (Deficit) Revenues Over Expenditures 1,634,921 (2,158,870) 1,290,001 (3,146,826) Fund Balance - Beginning 8,140,146 9,775,067 9,775,067 11,065,068 Fund Balance - Ending $ 9,775,067 $ 7,616,197 $ 11,065.068 $ 7,918,242 No. of Working Capital Days 99 67 102 66 Adopted Budget 2002 -03 by Function Public Safety 51% . Public Works 10% Health &Wcff e 2% Gencral (3ovcmment llltwc & Leisure 25% 12% M CITY OF BAYTOWN GENERAL FUND REVENUE DETAIL Actual Budget Estimated Adopted Acct# Revenue 2000-01 2001 -02 2001 -02 2002 -03 Property Taxes 41101 Current S 7,358,454 S 7,966,481 S 7,961,276 S 8,213,758 41102 Prior Year 194,053 193,000 231,152 222,000 41103 Penalty & Interest 138,805 135,000 143,856 142,000 41104 Bankruptcy Interest 1,270 5,300 1,400 1,400 41106 Tax Certificates 1,270 1,000 900 900 Multi - Family Dwelling Total Property Tax 7,693,851 8,300,781 8,338,584 8,580,058 Sales & Use Taxes 64,600 102,484 92,000 42007 41201 Sales 6,860,425 6,823,000 7,224,883 7,261,000 41202 Mixed Drink 68,841 66,500 72,272 72,300 41203 Bingo 18,879 20,200 18,962 19,000 Health Total Sales & Use Tax 6,948,145 6,909,700 7,316,117 7,352,300 Franchise Tax 16,027 14,400 15,842 15,800 41301 H.L. & P. 2,381,029 2,335,000 2,410,516 2,290,000 41302 Entex 229,484 234,000 349,807 297,000 41303 General Telephone 393,082 399,700 431,095 411,700 41304 Time Warner Cablevision (TCI) 231,652 216,000 259,639 227,000 41305 Classic (Star) Cablevision 8,003 8,000 7,549 7,500 Intergovernmental Total Franchise Tax 3,243,249 3,192,700 3,458,607 3,233,200 Industrial District 13,775,399 14,493,698 15,454,414 15,594,399 Baytown Housing Authority TOTAL TAXES 31,660,644 32,896,879 34,567,722 34,759,957 Licenses & Permits 42001 Building 101,259 112,900 265,625 221,356 42002 Plumbing 28,522 35,900 66,145 62,000 42003 Mech & Air Cond 14,893 16,500 39,983 35,000 42004 Housemoving 907 600 400 400 42005 Multi - Family Dwelling 8,129 7,700 9,052 9,100 42006 Electrical 58,051 64,600 102,484 92,000 42007 Demolition 1,100 1,300 1,410 1,400 42008 Mobile Homes 955 1,200 5,064 5,100 42009 Sign Operating 21,801 81,900 79,489 22,000 42021 Health 33,180 30,600 33,399 33,400 42031 Alcoholic Beverage 16,027 14,400 15,842 15,800 42032 Taxi Cab 375 400 775 800 42036 Waste Collection Permit 300 400 840 400 42041 Pipeline Fees 49,413 41,400 40,000 45,000 42091 Miscellaneous 2,070 1,000 2,167 1,100 Total Licenses & Permits 336,982 410,800 662,673 544,856 Intergovernmental 43104 FEMA 44,977 - - - 43109 Baytown Housing Authority 50,000 50,000 12,500 43111 Bureau of Justice 6,985 - - 43113 Bright Star (GCCISD) 135,408 131,040 131,040 131,040 43208 State 13,470 13,470 13,470 13,470 43301 Harris County 6,840 12,890 12,890 12,890 Total Intergovernmental 257,680 207,400 169,900 157,400 94 CITY OF BAYTOWN GENERAL FUND REVENUE DETAIL Actual Budget Estimated Adopted Acct# Revenue 2000 -01 2001 -02 2001 -02 2002 -03 Charves for Services 44110 Jail & Court Services $ 387,958 $ 676,386 S 676,386 $ 710,000 44111 Court Cost 1,033,841 1,800 61505 From Solid Waste Fund 147,200 44112 Recovery of Damages 5,280 1,000 13,784 7,500 44113 Subdivision Filing Fee 13,979 12,300 6,637 6,600 44114 Vital Statistics 56,179 55,100 56,584 56,600 44115 Animal Control Fees 50,603 80,000 48,181 46,700 44116 Weed Mowing 32,217 35,300 44,112 43,100 44121 Ambulance 652,861 751,790 689,348 703,800 44137 False Alarm Fees 12,050 13,900 5,000 12,000 44141 Curbs & Drainage 5,054 5,100 4,967 4,500 Total Charges for Services 1,216,182 1,632,676 1,545,000 1,590,800 Cultural & Recreational 44201 Facilities Rental - 54,460 51,800 39,481 39,800 44202 Participation Fees 4,400 4,200 5,150 5,700 44203 Swimming Pools 7,656 9,200 8,162 8,200 44204 Vending Machines 2,724 3,000 3,497 2,700 44207 Softball Fees 9,292 18,000 2,892 2,900 Total Cultural & Recreational 78,531 86,200 59,182 59,300 TOTAL SERVICES CHARGES 1,294,713 1,718,876 1,604,182 1,650,100 Fines & Forfeitures 45001 Municipal Court 1,550,430 1,706,000 1,430,221 1,430,200 45002 Library 40,338 39,600 44,561 45,000 45005 Motor Carrier Violations 106,051 123,500 103,021 103,000 Total Fines & Forfeitures 1,696,819 1,869,100 1,577,803 1,578,200 Miscellaneous 49001 Sale of City Property 146,374 80,000 37,006 50,000 49003 Interest on Investment 881,663 625,000 750,000 500,000 49007 Sale - Impounded Vehicles 805 1,180 1,180 1,000 49091 Miscellaneous 140,886 65,400 67,483 67,500 Total Miscellaneous 1,169,728 771,580 855,663 618,500 TOTAL REVENUES 36,416,567 37,874,635 39,437,943 39,309,013 Transfers 61215 From MDD - 137,500 137,500 150,000 61501 From Water & Sewer Fund 1,033,841 1,033,841 1,033,841 1,033,841 61505 From Solid Waste Fund 147,200 147,200 147,200 147,200 Total other Financing Sources 1,181,041 1,318,541 1,318,541 1,331,041 TOTAL REVENUES & TRANSFERS $ 37,597,608 S 39,193,176 $ 40,756,484 $ 40,640,054 95 CITY OF BAYTOWN GENERAL FUND 101 BUDGET SUMMARY BY DEPARTMENT Actual Budget Estimated Adopted 2000-01 2001 -02 2001 -02 2002 -03 General Government 1010 General Administration $ 227,216 S 387,674 S 371,412 $ 392,815 1030 Fiscal Operations 1,145,765 1,296,665 1,250,448 1,334,233 1060 Legal Services 408,716 491,988 503,851 467,528 1070 ITS 1,044,268 1,429,451 1,197,931 1,286,478 1080 Planning and Development Svcs. 801,299 1,107,946 938,093 992,380 1140 Human Resources 686,997 738,492 680,029 746,243 1170 City Clerk 855,615 1,107,989 1,057,413 1,133,050 1180 City Facilities 471,135 490,159 451,028 562,097 1190 General Overhead 1,579,154 2,077,448 1,853,971 3,125,536 Total General Government 7,220,165 9,127,812 8,304,176 10,040,360 Public Safety 2000 Police 9,413,715 11,046,051 10,563,686 11,630,537 2020 Fire 5,132,169 5,588,545 5,396,930 6,245,282 2030 Communications 923,571 1,028,077 1,021,905 1,115,682 2040 Emergency Medical Services 1,144,693 1,417,521 1,311,851 1,367,627 Total Public Safety 16,614,148 19,080,194 18,294,372 20,359,128 Public Works 3000 Public Works Administration 384,659 471,013 422,193 451,876 3010 Streets & Drainage 1,905,639 2,268,826 2,143,725 2,212,104 3020 Traffic Control 544,893 785,371 737,951 748,394 3030 Engineering 425,882 640,639 580,248 667,530 Total Public Works 3,261,073 4,165,849 3,884,117 4,079,904 Health & Welfare 627,414 797,412 761,178 808,769 Culture & Leisure 5000 Parks & Recreation 2,862,196 2,915,127 2,665,928 2,734,050 6000 Library 1,728,794 1,927,691 1,894,271 1,990,103 Total Culture & Leisure 4,590,990 4,842,818 4,560,199 4,724,153 Transfers Out 3,648,897 3,337,961 3,662,441 3,774,566 General Fund Total $35,962,687 $41,352,046 S 39,466,483 $ 43,786,880 ., CITY OF BAYTOWN GENERAL FUND 101 BUDGET SUMMARY BY ACCOUNT Actual Budget Estimated Adopted Acct# Acct Description 2000 -01 2001 -02 2001 -02 2002 -03 71002 Regular Wages $ 15,801,439 $ 18,384,534 $ 17,830,309 $ 19,526,880 71003 Part Time Wages 631,830 750,332 642,147 683,498 71009 Overtime 1,036,932 914,074 1,067,152 1,400,581 71010 Election Worker 6,723 10,998 22,535 14,656 71011 Extra Help/Temporary 71,606 82,141 94,536 74,968 71021 Health & Dental Insurance 1,390,168 2,042,598 1,822,627 2,179,047 71022 TMRS 2,406,331 2,844,090 2,657,855 3,019,909 71023 FICA 1,319,652 1,523,003 1,450,604 1,635,627 71028 Workers Compensation 265,146 291,494 300,908 303,385 71041 Allowances 160,289 190,260 182,518 191,760 71051 Merit & Across The Board - - - 470,000 71081 Retired Employee Benefits 374,846 417,778 501,582 582,657 72032 Total Personnel Services 23,464,962 27,451,302 26,572,773 30,082,968 72001 Office 150,550 176,698 159,006 171,187 72002 Postage 72,513 83,634 79,502 84,153 72004 Printing 25,692 59,275 34,258 43,977 72005 Animal Feed 5,397 9,664 5,768 8,163 72006 Clothing Allowance 16,867 24,480 23,351 26,280 72007 Wearing Apparel 129,480 161,445 153,634 159,142 72008 Film,Developing & Battery 1,676 2,528 1,600 1,952 72016 Motor Vehicle 333,076 406,232 313,961 364,475 72021 Minor Tools 65,716 62,619 56,308 62,319 72026 Cleaning & Janitorial 52,083 54,870 49,481 53,770 72028 Swimming Pool Supplies 2,743 1,500 1,375 1,500 72031 Chemical 82,660 95,630 87,924 92,761 72032 Medical 67,017 67,985 66,530 67,985 72036 Identification 14,397 35,523 26,980 25,448 72041 Educational 140,441 170,638 146,565 155,175 72045 Computer Software Supply 6,719 20,101 11,003 9,310 72046 Botanical 5,016 4,545 4,545 4,545 72056 Street Marking 5,664 6,000 6,000 76,000 72061 Meeting Supplies 9,943 16,951 13,189 14,950 Total Supplies 1,187,650 1,460,318 1,240,980 1,423,092 73001 Land 13,276 28,024 22,275 42,463 73011 Buildings 161,971 156,012 163,126 153,327 73012 Docks & Piers 370 2,000 500 2,350 73013 Recreation Equipment 5,005 7,515 10,000 11,015 73021 Filtration Plants 4,587 9,500 9,275 9,500 73022 Sanitary Sewers 443 - 73025 Streets Sidewalks & Curbs 139,888 139,388 114,688 139,388 73026 Storm Drains 50,944 60,000 60,000 60,000 73027 Heating & Cooling System 76,158 81,648 82,047 83,788 73028 Electrical Maintenance 37,447 28,000 27,939 30,399 97 CITY OF BAYTOWN GENERAL FUND 101 BUDGET SUMMARY BY ACCOUNT Actual Budget Estimated Adopted Acct# Acct Description 2000 -01 2001 -02 2001 -02 2002 -03 73041 Furniture & Fixtures $ 41,735 $ 43,787 $ 36,448 $ 38,610 73042 Machinery & Equipment 282,069 295,018 266,622 374,989 73043 Motor Vehicles 620,323 554,089 604,490 535,150 73044 Street Signs 30,753 33,000 32,500 33,000 73045 Radio & Testing Equipment 20,997 38,914 39,410 35,101 73046 Books 43,363 55,463 54,397 50,858 73048 Signal Systems 36,916 39,600 39,600 39,600 73049 Barricades 7,874 8,500 8,500 8,900 73053 Vehicle Repair- Collision - 9,000 1,096 9,000 73055 Maintenance On Computers 140,703 128,767 127,164 87,464 Total Maintenance 1,714,822 1,718,225 1,700,077 1,744,902 74001 Communication 347,650 389,051 350,233 396,604 74002 Electric Service 665,327 818,204 644,272 812,832 74003 Street Lighting 546,543 574,533 505,585 523,242 74005 Natural Gas 94,969 108,246 56,411 61,522 74007 Twc Claims Paid 9,877 20,000 10,000 20,000 74010 Lease Of Vehicles 27,600 28,800 11,052 28,800 74011 Hire Of Equipment 13,033 18,401 18,956 83,167 74012 Insurance 88 - - 8,238 74021 Special Services 750,152 931,160 702,158 716,622 74022 Audits 29,610 35,291 30,534 41,115 74023 Industrial Appraisal 24,000 26,000 26,000 26,000 74026 Janitorial Services 51,635 65,928 64,370 62,848 74029 Service Awards 30,363 31,200 31,200 31,200 74031 Wrecker Service 1,957 4,500 1,825 4,500 74036 Advertising 67,073 119,790 78,697 112,290 74041 Travel & Reimbursables 131,332 187,817 148,145 175,328 74042 Education & Training 97,880 185,976 141,622 169,591 74045 In -State Investigatv Trvl 1,073 5,076 1,158 3,076 74047 Support Of Prisoners 35,708 65,500 62,618 65,500 74051 Rents 446,652 446,401 436,968 546,631 74056 Vacant Lot Cleaning 25,978 53,000 41,000 45,350 74058 Landfill Fees 11,493 22,947 28,012 28,947 74061 Demolition Of Structures 4,000 54,500 54,500 38,385 74071 Association Dues 46,105 56,926 52,455 57,542 74082 Confidential 9,344 16,000 9,770 10,000 74088 Library - Halan 46,368 47,450 47,400 60,460 74089 Library - Periodicals 26,747 26,335 26,300 31,553 74123 Instructor Fees 895 2,000 1,500 1,000 74210 General Liability Ins 28,883 28,169 26,816 26,276 74220 Errors & Omissions 40,135 38,904 36,673 37,966 74230 Law Enforcement Liability 43,266 49,260 45,002 41,925 74240 Auto Liability 58,789 73,672 60,632 54,907 74241 Auto Collision 14,829 16,327 17,283 21,005 98 CITY OF BAYTOWN GENERAL FUND 101 BUDGET SUMMARY BY ACCOUNT Actual Budget Estimated Adopted Acct# Acct Description 2000 -01 2001 -02 2001 -02 2002 -03 74242 Auto Catastrophic $ 1,994 $ 2,493 $ 2,486 $ 2,598 74271 Mobile Equipment 3,889 3,924 4,489 4,666 74272 Real & Personal Property 36,572 39,741 40,666 40,215 74277 Flood Insurance 5,468 - 10,001 17,324 74280 Bonds 3,554 - 3,600 4,038 74295 Deductibles 92,490 175,000 140,000 140,000 Total Services 3,873,321 4,768,522 3,970,389 4,553,263 75001 Contributions 2,448 2,448 2,448 2,448 75051 Court Cost 36,992 18,000 82,016 18,000 75061 Medical- Preemployment 40,789 34,035 29,035 34,035 75062 Medical - Promotions 1,724 4,500 4,000 4,500 75064 Medical Services 69,182 44,197 34,657 52,197 75088 Bad Debt -Cutoff Accounts - - 9,358 - 77001 Texas State Guard - 1,200 1,200 1,200 77002 Economic Development 25,000 25,000 25,000 25,000 77103 Baytown St. Soccer Assoc. 10,515 - - - 77104 CDBG Public Services - 35,540 20,414 - 77106 Little League Light Contract - - - 30,000 Total Sundry &Other 186,650 164,920 208,128 167,380 Total Operating 30,427,405 35,563,287 33,692,347 37,971,605 80001 Furniture & Equip G$5000 235,541 26,602 22,844 13,425 81002 Land Improvements 29,683 4,400 4,400 - 81011 Signs 10,261 58,000 41,793 17,500 82011 Building & Improvements 83,136 119,800 98,142 29,550 83025 Streets Sidewalks & Curbs 262,085 319,800 246,850 291,800 83026 Storm Drains 43,979 97,000 97,000 100,000 83027 Heating & Cooling System 8,591 20,000 - - 83031 Fences 55,420 11,500 7,624 20,000 83039 Other Improvements 30,000 32,500 30,000 18,845 84041 Furniture & Fixtures - 26,377 11,069 2,500 84042 Machinery & Equipment 135,443 400,648 337,710 177,950 84043 Motor Vehicles 227,502 219,900 209,509 347,350 84045 Radio & Testing Equipment - 20,600 4,761 15,000 84046 Books 75,990 79,984 79,900 85,545 84048 Signal Systems 39,103 180,000 140,000 100,000 84052 Heavy Equipment 95,798 18,000 - - 84061 Other Equipment 30,854 35,510 33,000 33,390 85001 Construction - - - 8,000 85011 Engineering 13,980 - 85061 Miscellaneous 7,000 - - 86011 Capital Lease Purchases 283,340 496,584 481,084 502,765 Total Capital Only 1,667,706 2,167,205 1,845,686 1,763,620 09 CITY OF BAYTOWN GENERAL FUND 101 BUDGET SUMMARY BY ACCOUNT Actual Budget Estimated Adopted Acct# Acct Description 2000 -01 2001 -02 2001 -02 2002 -03 91201 To Municipal Ct Security $ 11,396 $ 13,269 $ 16,570 $ 21,639 91209 To Parks & Rec Escrow 6,950 - - - 91210 To Emergency Mgt - Trust 40,740 56,000 56,000 51,000 91226 To Miscellaneuos Police 358 - 10,727 14,761 91228 To Police Academy - 5,820 - 3,804 91233 To LLEBG Fund 11,683 10,000 12,726 6,133 91240 To Org Crime & Narc Task 62,993 64,504 65,986 70,752 91291 To Emergency Management 92,045 120,808 121,156 141,722 91295 To Storm Water Utility - - - 128,691 91298 To Wetland Research Ctr 40,000 40,000 40,000 40,000 91350 To Gen Capital Proj Fund 44,000 - - - 91351 To Capital Improvemnt Prg 900,000 1,250,000 1,250,000 1,250,000 91393 To 1993 G.O. Bonds Fund 779 - - - 91401 To G O I S 1,646,285 1,358,481 1,358,481 1,358,481 91450 To Sick Leave - General 516,737 258,000 582,132 550,000 91520 To Water And Sewer Fund 29,545 29,545 29,545 29,545 91540 To Bayland Island 277,684 108,787 108,787 108,787 91552 To Warehouse Operations 105,082 116,340 116,340 116,340 Total Other Financing Uses 3,786,277 3,431,554 3,768,450 3,891,655 99001 Contingencies 81,299 190,000 160,000 160,000 Total Contingencies 81,299 190,000 160,000 160,000 TOTAL EXPENDITURES $ 35,962,687 $ 41,352,046 $ 39,466,483 $ 43,786,880 100 BAYTOWN S CITY OF BAYTOWN PROGRAM SUMMARY 1010 GENERAL ADMINISTRATION Program Description The General Administration Department consists of two main departments, the City Manager's office and the City Council. It also includes expenditures that are not directly associated with any other department within the General Fund. The City Manager is the chief executive and administrative officer of the City and is responsible for general administration of the City's affairs and serves as a liaison between the policy making and administrative branches of the City government. The City Manager provides City Council with the information needed to conduct the affairs of the City and coordinate the implementation of their decisions. This division oversees the operations of all city departments and reviews and updates management policies and regulations. Major Goals • Ensure delivery of City services in an effective and efficient manner through responsible administration. • Ensure that the response to citizen complaints and requests for action are performed in a timely manner. • Assist in the development of neighborhood organizations and coordinate implementation of neighborhood improvement projects and activities. Conduct City Council meetings in accordance with the provisions of the City Charter and Ordinances. Continue to provide quality information the citizens receive from local government by working with educational, business and neighborhood groups to communicate city events, public hearings and city staff initiatives. • Coordinate Council activities, negotiate contracts and supervise the staff to provide efficient and effective municipal services to the City of Baytown. Major Objectives • To provide the Council with timely and meaningful information. • To maintain up-to -date policies and regulations. • To encourage an innovative approach to problem resolution. • To supervise and coordinate the staff and provide oversight to all departmental operations. • To maintain a long -range outlook and provide the Council with recommendations for the future. • To act as the City's ambassador in developing and maintaining relations with outside agencies. Actual Budget Estimated Projected Workload Measures 2000 -01 2001 -02 2001.02 2002 -03 1. Number of Regular Council Meetings 23 23 23 23 2. Number of Council Agenda Items 468 400 472 472 3. Proclamations 55 55 32 32 IEIN CITY OF BAYTOWN SERVICE LEVEL BUDGET 1010 GENERAL ADMINISTRATION Actual Budget Estimated Adopted Acct# Acct Description 2000 -01 2001 -02 2001 -02 2002 -03 71UU Personnel Services 2,500 2,500 84042 Machinery & Equipment 1,375 71002 Regular Wages $ 142,360 $ 248,448 $ 234,303 $ 246,725 71003 Part Time Wages - - 2,713 - 71009 Overtime 189 1,008 500 - 71021 Health & Dental Insurance 9,259 14,848 15,168 18,933 71022 TMRS 20,699 35,806 34,205 36,654 71023 FICA 9,120 18,587 15,563 19,101 71028 Workers Compensation 231 400 383 425 71041 Allowances 3,600 7,200 7,200 9,600 Total Personnel Services 185,458 326,297 310,035 331,438 7200 Supplies 72001 Office 3,959 4,300 4,300 4,300 72002 Postage 296 500 500 500 72041 Educational 273 375 375 375 Total Supplies 4,528 5,175 5,175 5,175 7300 Maintenance 73041 Furniture & Fixtures 479 500 500 500 Total Maintenance 479 500 500 500 7400 Services 74001 Communication 2,368 2,800 2,800 2,800 74041 Travel & Reimbursables 14,191 18,802 18,802 18,802 74042 Education & Training 3,573 10,660 10,660 10,660 74071 Association Dues 16,619 19,565 19,565 19,565 Total Services 36,751 51,827 51,827 51,827 Total Operating 227,216 383,799 367,537 388,940 8000 Capital Outlay 84041 Furniture & Fixtures 2,500 2,500 2,500 84042 Machinery & Equipment 1,375 1,375 1,375 Total Capital Outlay - 3,875 3,875 3,875 TOTAL DEPARTMENT $ 227,216 $ 387,674 $ 371,412 $ 392,815 103 CITY OF BAYTOWN PROGRAM SUMMARY 1030 FISCAL OPERATIONS Program Description The Fiscal Operations Department consists of Finance Administration, Accounting, Treasury, Budgeting, Cash Management, Purchasing and Utility Billing. This Department is responsible for administering the City's fiscal affairs in accordance with applicable local, state and federal guidelines. The Department manages the annual audit, annual budget and advises management on all aspects of financial planning and debt management for the City. The Department is responsible for collection and disbursement of all City funds and implementation of effective internal control systems for the City of Baytown. The Department also actively manages the City's investment portfolio in compliance with the Public Funds Investment Act (PFIA) and the adopted investment policy. Major Goals • To ensure that all financial transactions are reported timely and accurately and in compliance with General Accepted Accounting Principles along with appropriate internal controls. • Provide financial information to users in the form, frequency and timeliness needed for management decisions, managing the City's assets and planning for future financial growth. • Provide quality budget development and analysis services to foster financial accountability and responsible use of City funds. • To promote a better understanding of financial policies and procedures among internal and external customers. • Purchase quality goods and services in a timely and cost - effective manner. Improve purchasing practices within the user departments to control cost and increase efficiency of city operations. • Review and improve cash collection procedures throughout the City. Continue to structure the City's portfolio to meet the investment strategy and cash liquidity needs. Major Objectives • Continue to develop financial policies that will provide financial stability and continuity in a changing political and economic environment. • Achieve efficiencies in accounting and reporting activities through greater use of information technology. • Continue staff professional and technical growth. • Continue to obtain the G.F.O.A. Distinguished Budget Presentation Award and the Certificate of Achievement for Excellence in Financial Reporting. • Review and refinement of investment policy to stay in compliance with PFIA Services Provided • Financial Planning & Oversight of all financial applications: Municipal Court, Parks, EMS, Inspections, Utility Billing • Check writing: Payroll & Accounts Payable • All City Collections, Deposits, Investments, Cash management • Property Tax Assistance — Current & Delinquent • Utility Billing and Customer service • Budget Management and preparation • Financial Reporting & Internal Control • Fixed Assets Tracking • Grant Assistance and Reporting • Warehouse services: Supplies, Material and Fleet parts • Procurement Services: Purchase orders and annual contracts • General Financial support and assistance to City Manager and City Departments 104 Actual Budget Estimated Projected Workload Measures 2000 -01 2001 -02 2001 -02 2002 -03 1. Investment portfolio (in millions) $55 $64 $39 $48 2. Annual A/P Checks 34,202 36,366 35,570 36,000 3. Annual Purchase Orders issued 6,479 4,000 4,370 4,500 4. Annual contracts 66 66 66 60 5. No. of Active Grants 21 20 16 17 Performance Measures 1. Tax collections as a % of levy 93% 97% 92% 95% 2. Annual estimated yield 4.16% 5.0% 2.71% 2.69% 3. Weighted avg. maturity of portfolio 224.0 298.0 368.0 329.0 4. % of invoices paid in 30 days 97% 98% 98% 99% 5. GFOA Award for Budget & CAFR 2 2 2 2 104 CITY OF BAYTOWN SERVICE LEVEL BUDGET 1030 FISCAL OPERATIONS Actual Budget Estimated Adopted Acct# Acct Description 2000 -01 2001 -02 2001 -02 2002 -03 iluu rersonnei services 71002 Regular Wages 71003 Part Time Wages 71009 Overtime 71011 Extra Help/Temporary 71021 Health & Dental Insurance 71022 TMRS 71023 FICA 71028 Workers Compensation 71041 7200 72001 72002 72004 72041 7300 73011 73041 7400 74001 74002 74011 74021 74022 74023 74026 74041 74042 74051 74071 Allowances Total Personnel Services Supplies Office Postage Printing Educational Total Supplies Maintenance Buildings Fumiture & Fixtures Total Maintenance Services $ 621,595 $ 691,073 $ 680,491 $ 714,244 14,986 16,334 16,323 16,640 10,765 11,989 16,452 14,250 4,355 2,754 10,142 - 49,042 68,855 68,383 74,409 92,156 105,915 101,718 107,246 49,921 56,081 56,082 56,901 1,094 1,232 1,780 1,211 19,894 20,880 20,645 21,480 863,808 975,113 972,016 1,006,381 17,734 19,899 17,191 19,375 14,738 17,348 15,591 18,223 2,842 3,900 4,515 3,900 1,038 2,624 2,514 2,624 36,352 43,771 39,811 44,122 6,204 - - 800 652 720 6,204 800 652 720 Communication 145 150 150 150 Electric Service 3,332 9,000 7,637 7,831 Hire Of Equipment 20,647 17,647 1,860 1,860 Special Services 103,671 140,040 119,713 134,999 Audits 29,610 35,291 30,534 41,115 Industrial Appraisal 24,000 26,000 26,000 26,000 Janitorial Services 3,391 4,560 2,497 2,700 Travel & Reimbursables 5,238 20,919 15,165 20,559 Education & Training 5,851 11,874 8,136 11,089 Rents 6,079 6,072 3,865 4,212 Association Dues 3,482 4,428 4,515 4,808 Total Services 184,799 258,334 220,072 255,323 Total Operating 1,091,163 1,278,018 1,232,551 1,306,546 8000 Capital Outlay 80001 Furniture & Equip G$5000 2,546 1,000 250 1,000 82011 Building & Improvements 31,409 86011 Capital Lease Purchases 20,647 17,647 17,647 26,687 Total Capital Outlay 54,602 18,647 17,897 27,687 TOTAL DEPARTMENT $ 1,145,765 $ 1,296,665 $ 1,250,448 $ 1,334,233 105 CITY OF BAYTOWN PROGRAM SUMMARY 1060 LEGAL SERVICES Program Description The Legal Department is a service- oriented department providing counsel to the City Council, the Baytown Area Water Authority, the Baytown Crime Control and Prevention District, the Baytown Municipal Development District, the Reinvestment Zone No. 1, Baytown as well as to their boards and commissions. The department also tenders legal advice to officers and employees of the City relating to their powers and duties in such capacities. Legal services provided by the department include drafting and negotiating contracts, securing pre - clearance for all municipal elections, prosecuting violations of the transportation, health and penal codes as well as the Code of Ordinances, and representing and coordinating the representation of the City in various civil matters ensuring that the rights and interests of the city are being appropriately protected and pursued. Major Goals • Provide dependable legal advice to the City Council, the Baytown Area Water Authority, Baytown Crime Control Prevention District, Municipal Development District, and Tax Reinvestment Zone No. 1, and their boards and commissions as well as the officers and employees of the City. Draft, review and negotiate legal instruments for City projects in order to achieve the desired project goals while ensuring that the City's interest are adequately protected. 106 Represent the City, BAWA and the districts in all legal proceedings in an effective, zealous manner. Remain current on all state and federal laws and regulations applicable to the City, BAWA and the districts. • To facilitate and assist in Collective Bargaining. Major Objectives • Legal counsel and documentation • Support all legal opinions, whether written or oral, with case or statutory authority, as appropriate. • Ensure that all requests for written opinions are honored in a timely manner. • Maintain all written opinions issued by the department in an opinion book for future reference. • Legal representation • Zealously represent the City, BAWA and the districts and protect their prospective interests. • Ensure court- imposed deadlines are met. • Ensure that all witnesses are advised in a timely manner of trial settings. • Legal documentation • Ensure all contracts accomplish the intended purposes while providing sufficient protections. • Maintain the established database of claims and lawsuits filed. CITY OF BAYTOWN SERVICE LEVEL BUDGET 1060 LEGAL SERVICES Actual Budget Estimated Adopted Acct# Acct Description 2000 -01 2001 -02 2001 -02 2002 -03 7100 Personnel Services 71002 Regular Wages $ 250,044 $ 269,817 $ 272,254 $ 298,939 71003 Part Time Wages - 37,440 - - 71009 Overtime 1,748 3,697 2,547 3,644 71011 Extra Help/Temporary 7,973 24,645 20,470 2,000 71021 Health & Dental insurance 15,987 21,811 18,703 23,188 71022 TMRS 36,959 41,145 39,744 44,608 71023 FICA 19,511 27,682 21,276 29,257 71028 Workers Compensation 425 441 793 512 71041 Allowances 9,360 9,360 9,360 9,360 Total Personnel Services 342,007 436,038 385,147 411,508 7200 Supplies 72001 Office 2,361 3,000 2,800 3,000 72002 Postage 440 400 514 500 Total Supplies 2,801 3,400 3,314 3,500 7300 Maintenance 73041 Furniture & Fixtures 203 500 640 500 73046 Books 21,163 26,530 26,530 27,125 Total Maintenance 21,366 27,030 27,170 27,625 7400 Services 74001 Communication 542 475 450 475 74041 Travel & Reimbursables 3,707 7,855 5,600 6,850 74042 Education & Training 1,945 3,525 3,500 3,770 74071 Association Dues 2,110 2,290 2,295 2,425 Total Services 8,304 14,145 11,845 13,520 7500 Sundry Charges 75051 Court Cost 32,943 10,000 75,000 10,000 Total Sundry & Other 32,943 10,000 75,000 10,000 Total Operating 407,421 490,613 502,476 466,153 8000 Capital Outlay 80001 Furniture & equip G$5000 1,295 1,375 1,375 1,375 Total Capital Outlay 1,295 1,375 1,375 1,375 TOTAL DEPARTMENT $ 408,716 $ 491,988 $ 503,851 $ 467,528 107 CITY OF BAYTOWN PROGRAM SUMMARY 1070 INFORMATION TECHNOLOGY SERVICES Program Description The Information Technology Systems (YTS) Department has the responsibility of effectively administering all computerized operations throughout the City. ITS oversees the computer operations for all City departments and assists those departments in providing quality services to the community through the utilization of effective computer systems. This includes providing statistical reporting to the various administrative offices. In addition, ITS is involved in conducting needs analysis, problem determination and system design. Major Goals • Provide hardware and software expertise to all city departments in order to maintain a highly productive workplace. Assist in acquisition and implementation of state -of -the -art hardware and equipment. • Improve the positive working relationship with end - users in the various city departments. • Evaluate and scrutinize new computer related hardware and software purchases. • Install, verify and configure new computer resources citywide with customized configurations required by the end -users to be productive while maintaining minimum standards established for personal computer configurations. Strive towards a complete office automation solution for the entire city. Purchase and installation of a Baytown Metroplex Area Network fiber infrastructure. Analyze new software, hardware and networking technology available to assist in projecting future enhancements. Major Objectives • Coordinate installation of the Baytown Metroplex Area Network Fiber infrastructure. • Monitor and manage the Baytown Metroplex Area Network fiber infrastructure. • Initiate a scheduled preventive maintenance program for desktop computers to extend live expectancy past the current three year goal. • Manage end -user computer software training. • Monitor procedures and policies for computer usage and data security on all systems. • Design, implement and manage an Internet to Intranet security zone. • Design, implement and monitor remote access capability for senior administration and users requiring remote access. • Coordinate and manage GPS data collection. • Outsource GIS management and data layer building for base map only. • Outsource web page design for city departments. • Complete the open - series conversion, implementation, and training. erformance Measures 1. Response Time -2 Hrs 92% Actual Budget Estimated Projected Workload Measures 2000 -01 2001 -02 2001.02 2002 -03 1. Hardware Calls 385 380 430 40o 2. Software Calls 305 325 305 310 3. Programming Changes 295 210 295 240 4. System Administration 830 800 1030 930 5. Information /Training 520 550 625 520 6. LANIWAN Calls 260 210 195 360 7. Other Calls 445 480 420 460 erformance Measures 1. Response Time -2 Hrs 92% 99% 91% 87% 2. IBM Down Time <1% <1% <1% <I% 3. WAN Down Time <1% <1% <1% <1% 4. PCs Parts & Repair 94% 99% 92% 88% 5. Tasks Dead Lines 96% 99% 98% 95% 6. NT Server Downtime <1% <1% <1% <1% IM CITY OF BAYTOWN SERVICE LEVEL BUDGET 1070 INFORMATION TECHNOLOGY SERVICES Actual Budget Estimated Adopted Acctq Acct Description 2000 -01 2001 -02 2001 -02 2002 -03 7100 Personnel Services 71002 Regular Wages $ 303,750 $ 399,891 $ 348,485 $ 416,063 71009 Overtime 19,446 23,261 23,258 24,850 71021 Health & Dental Insurance 20,224 25,233 31,832 39,332 71022 TMRS 48,494 64,990 54,340 66,826 71023 FICA 25,757 30,986 29,508 34,995 71028 Workers Compensation 541 720 864 734 71041 Allowances 19,200 26,400 20,919 26,400 Total Personnel Services 437,412 571,481 509,206 609,200 7200 Supplies 72001 Office 14,130 13,700 12,400 13,700 72002 Postage 79 350 300 350 Total Supplies 14,209 14,050 12,700 14,050 7300 Maintenance 73042 Machinery & Equipment 228,749 226,798 210,518 318,139 73055 Maintenance On Computers 140,703 127,164 127,164 87,464 Total Maintenance 369,452 353,962 337,682 405,603 7400 Services 74001 Communication 68,702 78,660 79,780 81,528 74021 Special Services 28,061 124,000 24,095 24,000 74041 Travel & Reimbursables 7,473 11,150 9,900 11,150 74042 Education & Training 8,435 33,915 21,115 28,842 Total Services 112,671 247,725 134,890 145,520 Total Operating 933,744 1,187,218 994,478 1,174,373 8000 Capital Outlay 80001 Furniture & Equip <$5000 71,174 - 84041 Furniture & Fixtures - 5,400 - - 94042 Machinery & Equipment 39,350 153,808 135,928 38,000 86011 Capital Lease Purchases - 83,025 67,525 74,105 Total Capital Outlay 110,524 242,233 203,453 112,105 TOTALDEPARTMENT $ 1,044,268 $ 1,429,451 $ 1,197,931 $ 1,286,478 109 CITY OF BAYTOWN PROGRAM SUMMARY 1080 PLANNING AND DEVELOPMENT SERVICES Program Description The Planning, Community Development and Building Services Divisions manage the City's long -range comprehensive and neighborhood plans, administers the Zoning Ordinance, processes subdivision plats and prepares various reports. The department provides staff support to various citizen commissions and coordinates City plans and projects with regional, state, and Federal agencies. Administer the City of Baytown's permit and inspection functions 'that includes (1) plan reviews, (2) issuance of building permits and (3) electrical, plumbing and mechanical inspections for compliance to established city codes. More specifically enforces Urban Rehabilitation Standards, care of premises standards, lodging and boardinghouse requirements, substandard building requirements, multi-family dwellings and manufactured home park ordinances and buffer fence regulations. Administers FEMA, floodplain management and City Hall building maintenance. jor Goals Develop recommended changes to the Zoning Ordinance in accordance with the Comprehensive Plan. Continue to coordinate all development related activities through the Development Review Committee. Continue to improve communications within the Planning and Development Services Department, as well as the Engineering & Public Works Departments. Major Objectives • Continue to coordinate all development information through a single source before presenting it to external customers. • Revisions to the Zoning Ordinance to classify uses to Standard Industrial. • Continue to coordinate meetings with developers and various City staff to discuss future development. • Complete amendments to the Annexation Plan. Workload Measures Actual 2000 -01 Budget 2001 -02 Estimated 2001 -02 Projected 2002 -03 1. Staff Hours of Zoning Administration 3,000 3,000 3,200 3,500 2. Special Reports 8 6 11 8 3. Annexation Plans Developed 2 3 3 3 4. Staff Hours for Various Committees 4,000 3,500 4,000 4,000 5. Plats Reviewed 54 35 50 45 6. New Residential Permits 217 259 286 300 7. New Commercial Permits 52 70 66 80 8. Sign Permits & Renewals (Every Other Year) 292 1,350 1,418 300 9. Electrical Permits & License Renewals 1,510 750 1,700 1,800 10. All Other Permits 2,411 4,340 2,800 3,000 Performance Measures 1. Zoning Administration- Number of Building Permits Reviewed for Zoning Compliance 1,099 900 1,200 1,260 2. Average staff hours per meeting (site visits, preparing staff reports, preparing packets. obtaining quorum, etc.) 12 16 16 18 3. Plans Reviews 954 1,000 1,055 1,200 4. Field Inspections 7,700 9,350 9,046 10,050 5. Customer Service Contacts new item 35,000 40,000 42,000 11101 CITY OF BAYTOWN SERVICE LEVEL BUDGET 1080 PLANNING AND DEVELOPMENT SERVICES Actual Budget Estimated Adopted Acct# Acct Description 2000 -01 2001 -02 2001 -02 2002 -03 7100 Personnel Services 71002 Regular Wages $ 488,428 $ 606,200 $ 603,879 $ 647,650 71003 Part Time Wages 14,869 12,938 5,267 - 71009 Overtime 10,972 12,833 5,006 5,004 71011 Extra Help/Temporary 3,187 - - - 71021 Health & Dental Insurance 44,039 70,610 64,122 76,170 71022 TMRS 73,148 92,946 88,901 96,104 71023 FICA 39,885 48,649 47,653 49,691 71028 Workers Compensation 3,888 4,565 4,613 2,354 71041 Allowances 17,323 22,800 20,070 20,400 Total Personnel Services 695,739 871,541 839,511 897,373 7200 Supplies 72001 Office 7,313 7,400 7,300 7,175 72002 Postage 3,787 9,000 7,500 7,445 72004 Printing 3,837 9,770 9,370 8,820 72007 Wearing Apparel 692 750 907 1,500 72016 Motor Vehicles 5,234 6,500 5,500 6,000 72021 Minor Tools 1,339 1,400 1,400 1,500 72041 Educational 1,150 900 1,264 1,050 72045 Computer Software Supply 625 - - _ Total Supplies 23,977 35,720 33,241 33,490 7300 Maintenance 73011 Buildings 13,062 - 73041 Furniture & Fixtures 166 700 700 700 73043 Motor Vehicles 5,932 7,000 7,000 5,500 73045 Radio & Testing Equipment - 500 - - Total Maintenance 19,160 8,200 7,700 6,200 7400 Services 74001 Communication 5,646 4,200 9,500 9,500 74021 Special Services 24,298 150,000 13,055 - 74036 Advertising 1,916 2,000 1,000 2,000 74041 Travel & Reimbursables 4,894 10,150 8,500 10,150 74042 Education & Training 3,300 6,510 7,500 7,510 74071 Association Dues 4,256 3,250 3,900 4,182 Total Services 44,310 176,110 43,455 33,342 Total Operating 783,186 1,091,571 923,907 970,405 80001 Furniture & Equipment <$5000 3,938 1,375 97 5,250 84042 Machinery & Equipment - 1,375 84043 Motor Vehicles 14,175 15,000 14,089 15,350 Total Capital Outlay 18,113 16,375 14,186 21,975 TOTAL DEPARTMENT $ 801,299 $ 1,107,946 $ 938,093 $ 992,380 111 CITY OF BAYTOWN PROGRAM SUMMARY The Department of Human Resources is a full service department supporting a comprehensive range of personnel needs, many of which are driven by evolving State and Federal legislation. The Department performs various Human Resource functions by taking the following actions: developing and interpreting policy; acting as internal consultants to all departments on personnel related issues; maintaining employment practices consistent with applicable legislation; resolving employee concerns, grievances, and appeals; administering and resolving workers' compensation and unemployment issues, claims, and hearings; providing training and development; maintaining equitable and competitive compensation practices; and managing the City's insurance programs. The ongoing influence of computers and telecommunications technology will create less structured work in the future. This will require a significant paradigm shift in the organization in general and in Human Resources specifically. Within the less structured workplace, the challenges of evaluation and staffing will require creative approaches. Human Resources will be responsible for aiding in this change. or Goals Contribute to the City's future planning by addressing how to develop current employees to meet the future competency requirements. Trainingf reamwork /Leadership/Mentoring/Coaching Development. Employee Recognition. Provide management and employees with programs that recognize contributions to the organization and ensure positive employee relations. • Manage and coordinate the City-Wide Safety Program. Be proactive and reduce Workers' Compensation claims. • Recruiting, Staffing, and Retention. • Continue to implement information technology into the Human Resources Department for efficiency purposes. • Continue to stay abreast of current legislation to assure legal compliance. • Determine whether current performance standards and requirements are aligned with the mission, goals, and directions of the organization. Be innovative and research 'but of the box" incentives and performance rewards. • Provide advice and guidance to the City Manager, Directors, and Supervisors regarding the implementation of fair policies and procedures that will benefit all the employees of the City. • In a time of change, provide a stabilizing support system for employees and management. • Provide creative incentive and motivational programs to enhance morale. Major Objectives • To act as a change agent for the organization to pursue proactive approaches to managing people and resources. • Recognize and implement change to enhance efficiency and effectiveness. • Understand, value, and promote diversity. • Establish, promote, and maintain equitable compensation and benefits. • Provide management and employees with training opportunities to increase skill levels for improved job performance and career advancement. • Assist management in determining future workforce needs. 6. Liability Claims Performance Measures 38 55 60 65 1. Total positions Frlled/Hired/Prom/rransfers Actual Budget Estimated Projected Workload Measures 2000 -01 2001 -02 2001 -02 2002 -03 1. Positions Posted 152 160 120 110 2. Application/Resumes Processed 3122 2,400 5200 5000 3. Jobs Evaluated 70 40 30 20 4. Training Hours Completed 64 170 48 60 5. Worker's Comp Cases Processed 105 60 80 75 6. Liability Claims Performance Measures 38 55 60 65 1. Total positions Frlled/Hired/Prom/rransfers 193 180 124 100 2. Drug Screens/Physicals 542 450 468 350 3. # employees in orientation 83 75 65 75 4. Terminations — full time 87 35 65 50 5. Number of Individuals received training 578 850 550 650 112 CITY OF BAYTOWN SERVICE LEVEL BUDGET 1140 HUMAN RESOURCES Actual Budget Estimated Adopted Acct# Acct Description 2000 -01 2001 -02 2001 -02 2002 -03 7100 Personnel Services 71002 Regular Wages $ 308,178 $ 352,999 $ 353,056 $ 360,790 71003 Part Time Wages 4,384 6,902 6,902 6,900 71009 Overtime 2,995 3,080 3,079 3,080 71011 Extra Help/Temporary 1,047 2,900 71021 Health & Dental Insurance 22,180 32,075 28,740 30,232 71022 TMRS 45,534 52,783 51,901 53,578 71023 FICA 24,503 27,971 28,254 28,834 71028 Workers Compensation 515 571 702 618 71041 Allowances 10,318 10,800 10,800 10,800 Total Personnel Services 419,654 490,081 483,434 494,832 7200 Supplies 72001 Office 6,670 9,413 9,500 9,413 72002 Postage 2,338 3,000 3,000 3,000 72041 Educational 45,176 49,414 28,000 39,414 72045 Computer Software Supply 5,394 3,200 3,200 3,200 Total Supplies 59,578 65,027 43,700 55,027 7300 Maintenance 73042 Machinery & Equipment 1,834 1,000 500 1,000 Total Maintenance 1,834 1,000 500 1,000 7400 Services 74001 Communication 371 385 385 385 74021 Special Services 49,782 46,048 34,160 51,048 74036 Advertising 42,724 45,000 44,450 45,000 74041 Travel & Reimbursables 6,872 6,841 5,000 6,841 74042 Education & Training 5,664 7,055 5,500 7,055 74071 Association Dues 2,709 3,858 2,400 3,858 Total Services 108,122 109,187 91,895 114,187 7500 Sundry Charges 75061 Medical - Preemployment 35,719 31,500 26,500 31,500 75062 Medical - Promotions 1,724 4,500 4,000 4,500 75064 Medical Services 58,997 37,197 30,000 45,197 Total Sundry & Other 96,440 73,197 60,500 81,197 Total Operating 685,628 738,492 680,029 746,243 8000 Capital Outlay 80001 Furniture & equip <$5000 1,369 - - - Total Capital Outlay 1,369 - - - TOTAL DEPARTMENT $ 686,997 $ 738,492 $ 680,029 $ 746,243 113 CITY OF BAYTOWN PROGRAM SUMMARY 1170 CITY CLERK Program Description The City Clerk Department maintains records of council, administers elections, assist citizens and departments in search for information, responds to requests for public information, issue various permits and serves as records manager in accordance with state law. The office supervises the preparation of posting of public meeting agendas, compilation and distribution of the informational packet for various meetings. The City Clerk's Office also serves as the Municipal Information Office for the City. News releases are prepared, posted to the City's website and forwarded to news outlets. The Office assists in responding to inquiries from news outlets. The employee newsletter is prepared and distributed monthly. Requests for annexation are delivered to the office and the schedule of annexation is administered through the City Clerk's Office. The department also maintains a vital statistics division and operates a municipal court in accordance with City Charter and state laws. Major Goals • Implement Complaint Tracking Process. • Develop, implement, and maintain effective methods of communication among the various departments within the city. Preserve and improve management Minutes, Ordinances and Resolutions by imaging records. Plan and schedule municipal elections for council members. Assist Legal Department with filing results of elections with the Department of Justice. Respond to Public Information Requests in a timely manner. Provide a fair, impartial system for timely adjudication of misdemeanor offenses within the jurisdiction of the Baytown Municipal Court. Major Objectives • Develop schedules for May elections. • Notify election judges and order supplies. • Update/amend Council Rules of Procedure. • Post notices and agendas on Website. • Complete inventory of services for area(s) proposed for annexation. • Monitor city permits. • Maintain accurate records of council activities. • Maintain Municipal Code of Ordinances. • Provide qualified personnel to accomplish goals of the Court. • Provide cross training for efficiency and productivity in all areas of the court process. Performance Measures 1. Minutes processed before Council Meeting Actual Budget Estimated Projected Workload Measures 2000 -01 2001 -02 2001 -02 2002 -03 1. Agenda, City Council, Others 262 149 334 300 2. Ordinances/ResolutionsIndexed 296 427 286 290 3. Contracts/Change Orders Filed 91 70 48 70 4. Bid Openings and Board Committees 25 96 20 50 5. Public Information Requests 181 125 342 250 6. Permits Issued 82 375 212 250 7. License/Tide City Vehicles 34 180 88 100 8. Correspondence Regarding Election 210 200 374 240 9. Tickets Processed 22,778 25,000 20,353 21,000 10. Warrants Issued 9,609 11,000 11,746 11,000 Performance Measures 1. Minutes processed before Council Meeting 100% 100% 100% 100% 2. Notifications of annexations within two weeks 100% 100% 100% 100% 3. Update Board/Committee after Council Mtgs 95% 95% 95% 95% 4. Issue permits in December 90% 100% 90% 90% 5. Notices to Judges to hold election/election School one week after filing. 100% 100% 100% 100% 115 CITY OF BAYTOWN SERVICE LEVEL BUDGET 1170 CITY CLERK Actual Budget Estimated Adopted Acct# Acct Description 2000 -01 2001 -02 2001 -02 2002 -03 71UU Personnel Jervtces 71002 Regular Wages $ 433,557 $ 514,494 $ 503,392 $ 522,533 71003 Part Time Wages 20,035 52,700 18,726 18,000 71009 Overtime 26,451 34,244 53,024 53,043 71010 Election Worker 6,723 10,998 22,535 14,656 71011 Extra Help /Temporary 54,612 51,842 63,249 72,968 71021 Health & Dental Insurance 36,552 54,468 51,828 61,054 71022 TMRS 64,017 83,087 79,521 83,126 71023 FICA 38,702 51,346 49,571 52,116 71028 Workers Compensation 876 997 2,101 1,137 71041 Allowances 5,700 5,700 5,700 5,700 Total Personnel Services 687,225 859,876 849,647 884,333 7200 Supplies 72001 Office 17,372 23,420 20,260 20,900 72002 Postage 21,115 19,450 20,794 20,150 72004 Printing 8,310 12,000 11,673 12,000 72026 Cleaning & Janitorial - 2,400 1,200 2,400 72061 Meeting Supplies 1,800 1,800 1,800 Total Supplies 46,797 59,070 55,727 57,250 7300 Maintenance 73011 Buildings 801 2,300 3,300 2,300 73027 Heating & Cooling System 245 3,804 5,000 3,804 73041 Furniture & Fixtures 5,090 8,650 4,285 3,650 73042 Machinery & Equipment 1,388 2,000 1,000 2,000 73046 Books 2,144 4,750 5,000 4,750 Total Maintenance 9,668 21,504 18,585 16,504 7400 Services 74001 Communication 3,681 10,100 10,567 10,100 74002 Electric Service - 37,500 15,475 27,500 74005 Natural Gas - 1,500 - - 74011 Hire Of Equipment 5,621 8,380 8,137 14,000 74021 Special Services 36,862 30,000 21,603 37,000 74026 Janitorial Services - 6,000 6,000 6,000 74036 Advertising 21,127 25,000 25,000 22,500 74041 Travel & Reimbursables 4,626 6,000 5,046 6,000 74042 Education & Training 2,556 2,635 2,682 3,000 74051 Rents 18,180 14,580 11,350 14,371 74071 Association Dues 2,443 4,575 4,008 4,853 Total Services 95,096 146,270 109,868 145,324 116 CITY OF BAYTOWN SERVICE LEVEL BUDGET 1170 CITY CLERK Actual Budget Estimated Adopted Acct# Acct Description 2000 -01 2001 -02 2001 -02 2002 -03 7500 Sundry Charges 75051 Court Cost $ 4,049 $ 8,000 $ 7,016 $ 8,000 Total Sundry & Other 4,049 8,000 7,016 8,000 Total Operating 842,835 1,094,720 1,040,843 1,111,411 8000 Capital Outlay 80001 Furniture & Equip x$5,000 1,384 Total Capital Outlay 1,384 9000 Other Financing Uses 91201 To Municipal Court Security 11,396 13,269 16,570 21,639 Total Other Financing Uses 11,396 13,269 16,570 21,639 TOTAL DEPARTMENT $ 855,615 $ 1,107,989 $ 1,057,413 S 1.133,050 117 CITY OF BAYTOWN SERVICE LEVEL BUDGET Total Operating 471,135 490,159 451,028 562,097 TOTALDEPARTMENT $ 471,135 $ 490,159 $ 451,028 $ 562,097 118 This cost center provides funding to maintain City Hall. This budget includes utilities, rentals and equipment shared by all departments located in City Hall. 1180 CITY FACILITIES 1Acct# Actual Budget Estimated Adopted Acct Description 2000 -01 2001 -02 2001 -02 2002 -03 7100 Personnel Services 71003 Part Time Wages $ 953 $ 3,686 $ - $ 71011 Extra Help/Temporary - - 195 71023 FICA 73 282 16 71028 Workers Compensation 25 59 Total Personnel Services 1,051 4,027 211 7200 Supplies 72001 Office 9,174 10,000 9,210 10,000 72002 Postage 205 500 850 855 72026 Cleaning & Janitorial 3,028 3,000 3,000 3,000 Total Supplies 12,407 13,500 13,060 13,855 7300 Maintenance 73011 Buildings 18,425 12,500 11,500 12,500 73027 Heating & Cooling System 7,485 7,000 8,925 9,000 73041 Furniture & Fixtures 1,000 500 1,000 73042 Machinery & Equipment 2,583 1,500 632 1,500 Total Maintenance 28,493 22,000 21,557 24,000 7400 Services 74001 Communication 75,324 75,400 56,979 75,691 74002 Electric Service 52,806 49,000 52,225 45,519 74005 Natural Gas 13,156 19,200 5,300 10,000 74026 Janitorial Services 12,181 18,000 16,000 16,500 74051 Rents 275,717 289,032 285,696 376,532 Total Services 429,184 450,632 416,200 524,242 Total Operating 471,135 490,159 451,028 562,097 TOTALDEPARTMENT $ 471,135 $ 490,159 $ 451,028 $ 562,097 118 CITY OF BAYTOWN SERVICE LEVEL BUDGET General overhead includes expenditures that are not directly 1190 GENERAL OVERHEAD associated with any other department within the General Fund. The major components are insurance, street lighting, funding for the 2001 -02 2002 -03 71009 Overtime $ 5,301 $ - $ $ 456,768 71021 Health & Dental Insurance 570 - - 71022 TMRS 753 - 65,318 71023 FICA 392 - 34,943 71028 Workers Compensation 306 - 6,116 71051 Merit & Across The Board - - 470,000 71081 Retired Employee Benefits 374,846 417,778 501,582 582,657 Total Personnel Services 382,168 417,778 501,582 1,615,802 7200 Supplies 72001 Office 814 10,500 3,500 9,300 72002 Postage 22 500 100 500 72004 Printing 1,044 - 1,200 1,200 72041 Education 8,785 10,000 10,000 10,000 Total Supplies 10,665 21,000 14,800 21,000 7400 Services 74002 Electric Service - 131,984 - 131,984 74003 Street Lighting 546,543 574,533 505,585 523,242 74007 TWC Claims Paid 9,877 20,000 10,000 20,000 74021 Special Services 109,062 35,000 72,500 75,000 74029 Service Awards 30,363 31,200 31,200 31,200 74036 Advertising - 37,500 2,168 37,500 74041 Travel & Reimbursables 1,833 6,500 8,000 10,500 74042 Education & Training 89 2,000 5,000 74061 Demolition Of Structures 4,000 54,500 54,500 38,385 74210 General Liability Insurance 28,883 28,169 26,816 26,276 74220 Errors & Omissions 40,135 38,904 36,673 37,966 74230 Law Enforcement Liability 43,266 49,260 45,002 41,925 74240 Auto Lliability 58,789 73,672 60,632 54,907 74241 Auto Collision 14,829 16,327 17,283 21,005 74242 Auto Catastrophic 1,994 2,493 2,486 2,598 74271 Mobile Equipment 3,889 3,924 4,489 4,666 74272 Real & Personal Property 36,572 39,741 40,666 40,215 74277 Flood Insurance 5,468 - 10,001 17,324 74280 Bonds 3,554 - 3,600 4,038 74295 Deductibles 92,490 175,000 140,000 140,000 Total Services 1,031,636 1,320,707 1,071,601 1,263,731 119 CITY OF BAYTOWN SERVICE LEVEL BUDGET 1190 GENERAL OVERHEAD Actual Budget Estimated Adopted Acct# Acct Description 2000 -01 2001 -02 2001 -02 2002 -03 7500 Sundry Charges 75088 Bad Debt -Cutoff Accounts 77001 Texas State Guard 77002 Economic Development 77103 Baytown St. Soccer Association 77104 CDBG Public Services Total Sundry & Other TOTAL DEPARTMENT 120 $ Total Operating 8000 Capital Outlay 80001 Furniture & Equip < S5,000 81011 Signs 86011 Capital Lease Purchases 25,000 Total Capital Outlay 9000 Other Financing Uses 9900 Contingencies 99001 Contingencies 20,414 Total Contingencies TOTAL DEPARTMENT 120 $ $ - $ 9,358 $ 1,200 1,200 1,200 25,000 25,000 25,000 25,000 10,515 - - - - 35,540 20,414 - 35,515 61,740 55,972 26,200 1,459,984 1,821,225 1,643,955 2,926,733 3,305 - - - 10,261 30,500 14,293 17,500 24,305 35,723 35,723 21,303 37,871 66,223 50,016 38,803 81,299 190,000 160,000 160,000 81,299 190,000 160,000 160,000 $ 1,579,154 $ 2,077,448 $ 1,853,971 $ 3,125,536 CITY OF BAYTOWN PROGRAM SUMMARY 2000 POLICE Program Description The Police Department is composed of five (5) Bureaus: Patrol Bureau, Support Services, Administration, Community Services and Investigations. The Patrol Bureau is the central provider of basic police support for the City of Baytown. It is the largest and most vital bureau in the police department and provides initial response to and investigation of all crimes in Baytown. The Support Services Bureau is responsible for all support functions of the Police Department. These are the Jail Division, Property Room, Records Division, Police Garage, and Internal Affairs as well as budget preparation and equipment purchases. The Administrative Services Bureau is responsible for organizing and directing the activities of the Baytown Police Department. The Bureau provides leadership, administrative support and legal guidance to the Department and ensures the citizens of Baytown receive effective law enforcement. The Community Services Bureau fills a conduit between the Police Department and the Public. Its programs include Crime Prevention, DARE, Crime Stoppers, Neighborhood Watch Programs, Civilian Police Academy and the Baytown Police Academy. The Investigations Bureau consists of the following elements: Criminal Investigations (CID), Narcotics, Identification, and Bomb Squad. Major Goals • Thoroughly investigate all complaints against Department personnel in a timely manner. • Increase efficiency in jail relating to in- processing and releases of persons and their property. • Protect lives and property by enforcing State and local laws. • Patrol the City with a view toward deterring or detecting crime, or apprehending the criminal. • Respond appropriately to all calls for police services. • Provide written reports or records of all incidents investigated. • Implement policies and initiatives of the Chief of Police. • Enhance public relations by improving the delivery of police services to the public. • Improve on career development and the quality of police supervision. • Reduction of crime through community involvement. • Reduction of the fear of crime, assisted by all officers in the Department. • Solicitation of information and ideas from the public. • Involvement of the Police in community functions. • Improvement of the Department image in the community. 122 • Improvement of the Baytown Crime Stoppers as well as Ross S. Sterling and Robert E. Lee High Schools Crime Stoppers programs. • Institution of the Baytown Citizens Academy - Advance Course. • To conduct thorough criminal investigations in such a manner as to enhance the criminal or potential criminals awareness that the commission of a crime will certainly result in their apprehension and vigorous prosecution. • To provide a more secure environment for the Citizens of Baytown through quality criminal investigations. • To continue the success of the probation/parole violators round -up. • To provide more secure streets for the citizens of Baytown through the DOT and Traffic Enforcement Unit. Major Objectives • Reduce complaints against officers by investigating and resolving the problems. • Eliminate all errors in booking and other record keeping relating to jail records. • Eliminate backlog of inactive reports awaiting microfilm. • Provide adequate security on case files to ensure the integrity of the records management system. • Provide additional cross training for personnel. • Reduce crime in Baytown to the lowest possible level. • Detect and apprehend all criminals in Baytown. • Reduce property damage, personal injury and deaths to minimum levels. • Provide competent and thorough police investigations and reports. • Present a favorable image to all citizens. • Update, complete, and publish the Department's Policy Manual and distribute it to all employees. • Conduct legal research and legal advice to reduce civil litigation against the Department and the City of Baytown. • Continued use of both the Mobile Substation and Crime Prevention trailer for community education / enforcement projects. • Provide quality animal services at the new Animal Control Shelter and Adoption Center. • Continue to improve and move forward with MDT unit computers and programming which further assists in processing, identifying and accessing criminal information. • Update telephone communications with the public. 2000 POLICE • To develop a higher degree of expertise of Detectives in the investigation of criminal offenses through updated and advanced training. • To emphasize and encourage better and more thorough crime scene investigation and physical evidence collection to facilitate identifying the actor or what actually occurred. • To utilize and be receptive to new techniques and methods of investigations by encouraging innovative and proactive thinking of the investigators. • To interface with the community and encourage the various community organizations to participate in the effort against criminal activity. • To increase the pressure on the narcotics user, seller and distributor through proactive enforcement and prosecution. • To deny the "profitability" of dealing in narcotics by developing and pursuing financial disruption investigations and interdiction efforts. • To develop a working relationship with the existing youth gangs that would complement the efforts of various groups yet insure they understand that we will actively prosecute any criminal activity. • To address the cause and effect issues that may encourage, promote or provide an environment for criminal activity. 123 Actual Budget Estimated Projected Workload Measures 2000 -01 2001 -02 2001 -02 2002.03 1. Calls for service 52,575 56,000 52,296 52,600 2. Offense reports written 11,641 11,975 11,594 11,650 3. Prisoners processed 5517 5,913 5296 5150 4. AFIS Completed 1,782 2,292 2,151 2,140 5. To-Be Warrants Filed 325 160 352 350 6. Commitments Filed 1,518 1,700 1,366 1,550 7. New Officers Trained 10 10 8 8 8. Accident Reports 2,461 2,175 2,394 2,490 9. Total IA Complaints 54 80 69 69 10. Offenses Cleared 8,760 11,000 8,384 8,650 11. UCR Crimes 3,003 3,300 2,942 3,000 12. Cases Inactivated 2,615 2,570 2,399 2,600 13. Cases Unfounded 91 90 90 100 14. Cases Reported in the Period Added to Detective Que for Follow -up 1189 1,800 1,581 1,700 15. Animal Pick -ups 4,887 6,500 5,500 6,000 16. Animal Redemptions & Adoptions 402 1,500 1,500 1,600 17. Animal Transferred to Humane Society for Adoption 1,233 2,000 1,800 2,000 18. Bite Incidents 80 250 200 200 19. Adoptions 944 925 950 1,000 Performance Measures 1. Citations Issued 16,899 19,528 17,714 18,500 2. County/Felony Charges 1844 1,850 1,724 1,850 3. Number violent crimes 216 285 248 255 4. Prisoners Released 5515 5,934 5275 5135 5. Report Verifications 5,567 4,493 5,310 5,475 6. Report Disseminated 3,539 3,670 3,110 3,500 7. Supplement Rpts. Screen 7,375 8,995 9,642 9,750 8. Secondary Employees Apps. 97 113 97 97 123 CITY OF BAYTOWN SERVICE LEVEL BUDGET 2000 POLICE Actual Budget Estimated Adopted Acct# Acct Description 2000 -01 2001 -02 2001 -02 2002 -03 7100 Personnel Services 71002 Regular Wages $ 5,890,686 $ 6,726,854 $ 6,586,340 $ 7,042,835 71003 Part Time Wages 42,628 26,126 27,174 26,126 71009 Overtime 251,059 348,706 348,566 348,706 71011 Extra Help/Temporary - - 480 - 71021 Health & Dental Insurance 513,048 758,546 670,386 780,776 71022 TMRS 873,786 1,040,204 984,274 1,059,573 71023 FICA 463,602 535,028 523,179 552,260 71028 Workers Compensation 125,559 140,933 150,593 146,774 71041 Allowances 23,786 23,760 19,010 18,060 Total Personnel Services 8,184,154 9,600,157 9,310,002 9,975,110 7200 Supplies 72001 Office 25,825 29,986 29,151 29,965 72002 Postage 5,898 5,000 5,128 5,000 72004 Printing 4,652 10,785 8,415 6,057 72005 Animal Feed 5,397 9,664 5,768 8,163 72006 Clothing Allowance 13,927 21,600 20,471 23,400 72007 Wearing Apparel 67,437 64,696 60,191 62,572 72016 Motor Vehicle 185,020 232,016 178,278 207,016 72021 Minor Tools 15,663 13,724 8,297 17,320 72026 Cleaning & Janitorial 19,519 16,004 15,141 16,004 72031 Chemical 453 429 1,061 365 72032 Medical 3,028 1,670 547 1,670 72036 Identification 11,519 31,473 24,485 23,373 72041 Educational 26,131 30,933 25,921 28,655 72061 Meeting Supplies 9,943 15,151 11,389 13,150 Total Supplies 394,412 483,131 394,243 442,710 7300 Maintenance 73001 Land 4,530 12,760 7,730 12,540 73011 Buildings 16,091 17,110 19,187 17,090 73027 Heating & Cooling System 24,261 24,781 25,452 27,158 73041 Furniture & Fixtures 17,216 17,182 16,738 18,089 73042 Machinery & Equipment 14,876 16,115 12,763 14,260 73043 Motor Vehicles 108,935 108,349 126,675 103,650 73045 Radio & Testing Equipment 28 2,000 - 2,000 73046 Books 879 3,983 2,867 3,983 73053 Vehicle Repair - Collision 9,000 1,096 9,000 Total Maintenance 186,816 211,280 212,508 207,770 7400 Services 74001 Communication 122,708 129,720 113,310 128,875 74002 Electric Service 117,930 130,000 115,582 132,028 74005 Natural Gas 1,805 3,042 1,740 3,042 74010 Lease Of Vehicles 27,600 28,800 11,052 28,800 74011 Hire Of Equipment 5,592 3,721 3,659 3,721 74012 Insurance 88 - - 8,238 74021 Special Services 28,115 43,759 42,774 43,759 74026 Janitorial Services 20,736 20,918 23,923 21,698 74031 Wrecker Service 1,957 4,500 1,825 4,500 124 CITY OF BAYTOWN SERVICE LEVEL BUDGET 2000 POLICE Actual Budget Estimated Adopted Acct# Acct Description 2000 -01 2001 -02 2001 -02 2002 -03 74036 Advertising $ 592 $ 2,400 $ 1,011 $ 1,500 74041 Travel & Reimbursables 28,249 32,626 15,320 24,793 74042 Education & Training 47,289 60,612 44,736 49,835 74045 In -State Investigative Travel 1,073 5,076 1,158 3,076 74047 Support Of Prisoners 35,708 65,500 62,618 65,500 74051 Rents 31,780 41,263 40,402 35,072 74058 Landfill Fees 1,097 2,135 1,512 1,635 74071 Association Dues 3,595 4,650 4,354 4,390 74082 Confidential 9,344 16,000 9,770 10,000 91233 Total Services 485,258 594,722 494,746 570,462 7500 Sundry Charges 62,993 64,504 65,986 70,752 75061 Medical - Preemployment 5,070 2,535 2,535 2,535 75064 Medical Services 10,185 7,000 4,657 7,000 Total Sundry Charges 15,255 9,535 7,192 9,535 Total Operating 9,265,895 10,898,825 10,418,691 11,205,587 8000 Capital Outlay 80001 Furniture & Equip G$5,000 44,799 1 1,302 4,255 2,500 84042 Machinery & Equipment - 25,000 25,000 25,000 84043 Motor Vehicles 20,987 25,000 21,540 302,000 84045 Radio & Testing Equipment - 5,600 4,761 - 85061 Miscellaneous 7,000 - - - Total Capital Outlay 72,786 66,902 55,556 329,500 9000 Other Financing Uses 91226 To Miscellaneuos Police 358 10,727 14,761 91228 To Police Academy - 5,820 - 3,804 91233 To LLEBG Fund 11,683 10,000 12,726 6,133 91240 To Org Crime & Narc Task 62,993 64,504 65,986 70,752 Total Other Financing Uses 75,034 80,324 89,439 95,450 TOTAL DEPARTMENT $ 9,413,715 $ 11,046,051 $ 10,563,686 $ 11,630,537 125 CITY OF BAYTOWN PROGRAM SUMMARY 2020 FIRE Program Description The Fire Department consists of three operating divisions: Administration/Support, Prevention and Operations. The primary goal of the Administration/Support Division of Baytown Fire and Rescue Services is to provide clerical, technical, managerial and emergency management for all employees, functions and programs. The Fire Prevention Division is responsible for public education, fire investigations, inspections of public and mercantile buildings and sites impacting the safety and welfare of the public, Fire Prevention Code enforcement, facilities and other City departments as directed by the Fire Chief. The primary goal of the Operations Division of Baytown Fire and Rescue Services is to provide a range of high quality programs and services designed to maintain the fleettequipment and to protect the lives, property and environment of the citizens, business community, and visitors within the City of Baytown from adverse effects due to fires and natural or man -made disasters. The services include fire suppression, emergency medical rescues, hazardous materials incidents and other dangerous conditions. Major Goals • To continue efforts, to prevent any fire deaths in Baytown and to reduce property losses from fire. • Research, develop and deliver quality educational and training programs to employees of Baytown Fire and Rescue Services to improve safety and operating efficiency and effectiveness. • Provide preventive maintenance services for all equipment owned by Baytown Fire and Rescue Services and provide timely attention to needed repairs. • To improve sudden cardiac emergency save rate by more advanced First Responder Service. • Improve the public awareness of Fire Rescue functions and services through increased public education 126 activities such as Citizens Fire Academy and the fire Safety House. To improve rapid access for Operations Division apparatus through increased enforcement of fire lanes. To provide fire suppression and rescue services to residents and visitors within our designated response area. • To continue efforts to insure that every habitation in the City of Baytown has a working early fire warning device. Major Objectives • To reduce/eliminate fire deaths and fire injuries in the city through education and inspections. • To flow test all fire hydrants in the city annually. • To reduce property fire losses in the city. • To provide Fire Safety House training to third grade student in Goose Creek ISD. • Improved ITS system, providing timely and accurate data for analysis of job performance and effectiveness. • To strive to improve the City of Baytown ISO Class 4 rating, improving service to citizens and providing potential insurance premium reductions. • To provide rapid water rescue of persons in the bays and water surrounding Baytown (10 minutes from dispatch to boat or Personal Water Craft in the water). • To provide hands -on training for all city employees in the proper use of fire extinguishers. Standardize the purchase and maintenance of all city fire extinguishers. • To develop and train a Hazardous Materials Team to mitagate the release of a Hazardous Material. 2020 FIRE Workload Measures Actual 2000 -01 Budget 2001 -02 Estimated 2001 -02 Projected 2002 -03 1. Fire/Rescue Responses 1,749 1,800 1,664 1,750 2. Medical Responses 2,962 3,200 3,012 3,200 3. Target Hazard Preplans * * * 90 4. In House Training Classes 110 100 120 120 5. Pump Capacity Tests 8 8 8 8 6. Fire Fighter Injuries 19 12 16 12 7. Plan Reviews Performed 209 175 300 300 8. Inspections Performed 450 300 450 450 9. Adult Programs presented 70 40 70 70 10. Adult Program Attendance 1,000 2,500 1,000 1,000 11. Juvenile Programs presented 30 50 30 30 12. Juvenile Program Attendance 15,000 13,000 15,000 15,000 13. Training Hours (man hours) 3,420.5 10,000 5,072 10,000 14. Hydrant Flow Testing 1,800 1,800 15. Hazardous Materials Collected 70,000 70,000 75,000 80,000 16. Hazardous Materials Responses * * * 115 Performance Measures 1. One minute (60 seconds) for turnout time * ' * 90% 2. Four minutes (240 seconds) or lesss for the * * * 90% 9. arrival of the fast arriving engine company 8 8 8 8 3. Eight minutes (480 seconds) or less for the * * * 90% 11. deployment of a full fast alarm assignment at 87 50 90 90 12. a fire suppression incident 9 20 16 12 4. Four minutes (240 seconds) or less for the * * ' 90% 14. arrival of a first responder at an emergency 51 100 60 60 15. medical incident. 20,950 12,000 15,000 15,000 5. Fire Fighter Injuries 18 12 16 12 6. Civilian Injuries 5 5 12 8 7. Loss to Total Value Ratio .15 .07 .18 .10 8. Percent semi - annual PM on -time 50% 50% 50% 50% 9. Pump Capacity Tests 8 8 8 8 10. Civilian Fire Deaths 1 0 0 0 11. Investigations 87 50 90 90 12. Commercial Fires with Loss 9 20 16 12 13. Total Responses 4,711 5,000 4,676 5,000 14. Number of Residential Fires with a loss 51 100 60 60 15. Average $ Loss per Residential Structure Fire 20,950 12,000 15,000 15,000 16. Percent of PM complete on time 50% 50% 50% 50% 17. Non - Structure Fires with Loss 81 0 44 75 * = New Workload and Performance Measures 127 CITY OF BAYTOWN SERVICE LEVEL BUDGET 2020 FIRE Actual Budget Estimated Adopted Acct# Acct Description 2000 -01 2001 -02 2001 -02 2002 -03 7100 Personnel Services 71002 Regular Wages $ 3,056,420 $ 3,437,557 $ 3,269,397 $ 3,994,152 71003 Part Time Wages 1,994 - 7,703 2,440 71009 Overtime 360,058 184,830 289,556 192,107 71021 Health & Dental Insurance 268,637 369,865 354,369 437,131 71022 TMRS 484,287 528,993 508,769 600,136 71023 FICA 255,203 271,266 269,327 312,249 71028 Workers Compensation 42,775 45,555 46,203 51,414 71041 Allowances 2,267 2,700 10,610 10,500 Total Personnel Services 4,471,641 4,840,766 4,755,934 5,600,129 7200 Supplies 72001 Office 7,949 7,000 6,993 6,200 72002 Postage 1,195 1,000 1,000 900 72004 Printing 522 500 1,535 500 72006 Clothing Allowance 2,940 2,880 2,880 2,880 72007 Wearing Apparel 37,997 53,378 53,063 52,378 72016 Motor Vehicle 31,560 34,200 27,000 33,013 72021 Minor Tools 12,357 14,450 14,197 11,950 72026 Cleaning & Janitorial 5,155 5,100 4,950 5,100 72031 Chemical 1,886 2,500 2,472 2,245 72032 Medical 1,992 3,200 3,255 3,200 72036 Identification 2,878 4,050 2,495 2,075 72041 Educational 21,634 16,050 16,460 14,550 72045 Computer Software Supply 2,000 2,493 800 Total Supplies 128,065 146,308 138,793 135,791 7300 Maintenance 73001 Land 12 2,000 2,500 9,910 73011 Buildings 24,414 25,050 28,499 22,050 73027 Heating & Cooling System 6,377 7,750 7,550 7,750 73041 Furniture & Fixtures 2,085 4,500 3,000 3,000 73042 Machinery & Equipment 18,320 24,665 24,513 17,300 73043 Motor Vehicles 85,047 72,500 84,900 72,500 73045 Radio & Testing Equipment 1,164 6,000 2,500 2,500 Total Maintenance 137,419 142,465 153,462 135,010 7400 Services 74001 Communication 18,507 21,550 21,470 21,550 74002 Electric Service 51,016 50,000 49,585 56,050 74005 Natural Gas 12,177 12,170 7,900 8,170 74011 Hire Of Equipment 280 1,500 500 1,500 74021 Special Services 6,880 6,075 6,050 4,450 74026 Janitorial Services 5,328 4,950 4,950 4,950 74041 Travel & Reimbursables 25,181 28,250 26,680 20,050 74042 Education & Training 5,230 18,930 18,645 17,530 74051 Rents 6,012 6,000 5,400 23,400 74071 Association Dues 2,691 3,410 3,395 3,135 Total Services 133,302 152,835 144,575 160,785 128 CITY OF BAYTOWN SERVICE LEVEL BUDGET 2020 FIRE Actual Budget Estimated Adopted Acct# Acct Description 2000 -01 2001 -02 2001 -02 2002 -03 7500 Sundry Charges 75001 Contributions $ 2,448 $ 2,448 $ 2,448 $ 2,448 Total Sundry Charges 2,448 2,448 2,448 2,448 Total Operating 4,872,875 5,284,822 5,195,212 6,034,163 8000 Capital Outlay 80001 Furniture & Equip <$5,000 50,435 3,500 4,185 82011 Building & Improvements - 50,000 50,000 83031 Building & Improvements - 4,000 - - 84042 Machinery & Equipment 33,589 45,500 12,310 65,500 84043 Motor Vehicles 85,624 63,900 53,400 - 84045 Radio & Testing Equipment - 15,000 - 15,000 84048 Signal Systems 39,103 40,000 - - 86011 Capital Lease Purchases 50,543 81,823 81,823 130,619 Total Capital Outlay 259,294 303,723 201,718 211,119 9000 Other Financing Uses TOTAL DEPARTMENT $ 5,132,169 $ 5,588,545 $ 5,396,930 $ 6,245,282 129 CITY OF BAYTOWN PROGRAM SUMMARY 2030 COMMUNICATIONS Program Description The Public Safety Communications Division is a consolidated communications center responsible for dispatching critical services provided by the City of Baytown. The Division serves as the critical interface between the public and all emergency services (i.e., Police, Fire and EMS). Calls for service for Animal Control, Public Works and Traffic Control are processed and dispatched by the Division. The Division coordinates City response to major incidents and disasters. The Radio Shop is part of the Public Safety Communications Division. This operation is responsible for the acquisition, installation and maintenance of all communications equipment for the City. Major Goals • Improve the productivity and efficiency of the Communications Division in customer service. • Improve the delivery of customer service to all internal and external customers. • Improve productivity and efficiency of the operation. • Maintain correct inventory of all radio equipment. • Provide support for the Trunking radio system. • Convert Public Works and other City Departments to 800 Trunking Radio System. Major Objectives • Improve customer service systems for internal and external customers. Create methods to improve efficiency of dispatch services. Improve customer service for internal and external customers. Perform preventive maintenance on all radios and system equipment. Will Actual Budget Estimated Projected Workload Measures 2000 -01 2001.02 2001 -02 2002 -03 1. Police Calls for Service 45,529 44,000 44,878 45,000 2. FireJEMS Calls for Service 7,943 7,900 8,074 8,100 3. Animal Control Calls for Service 4,892 4,900 4,769 4,800 4. Public Works Calls for Service 1,959 2,200 1,827 1,850 5. Service Work Orders 206 350 175 475 Will CITY OF BAYTOWN SERVICE LEVEL BUDGET 2030 COMMUNICATIONS Actual Budget Estimated Adopted Acct# Acct Description 2000-01 2001 -02 2001 -02 2002 -03 71UU Personnel services 71002 Regular Wages $ 620,527 $ 677,421 $ 671,730 $ 696,113 71003 Part Time Wages 9,522 4,500 6,480 3,120 71009 Overtime 44,594 43,020 53,563 50,688 71021 Health & Dental Insurance 58,483 83,965 72,992 83,652 71022 TMRS 94,538 105,294 102,996 107,136 71023 FICA 50,707 54,723 55,277 56,130 71028 Workers Compensation 2,308 2,393 2,915 2,233 71041 Allowances 2,400 2,400 2,400 2,400 Total Personnel Services 883,079 973,716 968,353 1,001,472 7200 Supplies 72001 Office 898 1,030 1,100 1,000 72002 Postage - 150 525 150 72016 Motor Vehicle 336 661 663 360 72021 Minor Tools 698 1,825 550 1,100 72041 Educational - 100 100 72045 Computer Software Supply - 310 310 310 Total Supplies 1,932 4,076 3,148 3,020 7300 Maintenance 73011 Buildings 140 300 2,220 2,220 73027 Heating & Cooling System 228 228 220 76 73041 Furniture & Fixtures 150 350 323 350 73042 Machinery & Equipment 3,864 6,000 5,106 6,500 73043 Motor Vehicles 338 500 200 500 73045 Radio & Testing Equipment 17,408 22,464 30,000 22,651 Total Maintenance 22,128 29,842 38,069 32,297 7400 Services 74001 Communication 4,208 9,786 3,000 9,786 74002 Electric Service 7,039 6,720 6,720 6,720 74005 Natural Gas 637 580 150 360 74011 Hire Of Equipment - - - 57,286 74041 Travel & Reimbursables 3,378 2,652 1,000 1,136 74042 Education & Training 480 600 100 200 74051 Rents 585 - - - 74071 Association Dues 105 105 60 105 Total Services 16,432 20,443 11,030 75,593 Total Operating 923,571 1,028,077 1,020,600 1,112,382 8000 Capital Outlay 80001 Furniture & Equip <$5,000 1,305 3,300 - - 1,305 3,300 TOTAL DEPARTMENT $ 923,571 $ 1,028,077 $ 1,021,905 $ 1,115,682 131 CITY OF BAYTOWN PROGRAM SUMMARY 2040 EMERGENCY MEDICAL SERVICES Program Description The Emergency Medical Services Division is responsible for responding to calls for assistance in the event of injury or medical emergencies. This includes on scene stabilization and transport to proper medical facilities. Care given to patients ranges from basic first aid to advanced life support measures. Major Goals • To provide prompt, efficient out of hospital care to the level required to reduce pain and suffering. • To stabilize any patient to the degree necessary to provide safe, rapid transport to the appropriate medical facility. Major Objectives • To respond to and arrive at the scene of a call for medical assistance in less than 9 minutes 90% of the time. • To provide treatment and stabilization at the scene in 15 minutes or less for trauma patients and 30 minutes or less for medical patients. • To provide the receiving facility a complete assessment of patient condition and care given at the scene. • To provide continued monitoring of patient condition and additional treatment as needed during transport. • To maintain patient billing records and accurately bill and collect user fees, maintaining a non - adjusted collection rate of 55%. Actual Budget Estimated Projected Workload Measures 2000 -01 2001 -02 2001.02 2002 -03 1. Number of 911 Requests 6,119 7,000 6,500 6,700 Performance Measures 1. Number of Responses 6,119 7,000 6,175 6,300 2. RequestlResponse Ratio 100% 100% 95% 94% 3. Treatment within 15 -30 minutes 90.5% 90% 90% 90% 4. Response Time all calls < 9 minutes 91.4% 90% 89% 88% 5. Collection Ratio (All Receivables) 54.7% 60% 55% 55% 132 CITY OF BAYTOWN SERVICE LEVEL BUDGET 2040 EMERGENCY MEDICAL SERVICES Actual Budget Estimated Adopted Acct# Acct Description 2000 -01 2001 -02 2001 -02 2002 -03 7100 Personnel Services 5,483 71002 Regular Wages $ 593,059 $ 743,914 $ 650,543 $ 748,562 71009 Overtime 171,717 147,450 166,564 147,488 71021 Health & Dental Insurance 54,395 87,914 76,515 92,019 71022 TMRS 108,315 129,629 116,806 128,134 71023 FICA 57,410 66,465 61,696 66,598 71028 Workers Compensation 16,859 16,385 18,042 17,460 Total Personnel Services 1,001,755 1,191,757 1,090,166 1,200,261 7200 Supplies 72001 Office 3,831 2,700 2,650 2,700 72002 Postage 3,548 3,360 2,900 3,630 72004 Printing 2,093 1,600 1,100 1,600 72007 Wearing Apparel 3,836 5,202 3,643 5,787 72016 Motor Vehicle 12,412 13,344 10,000 13,344 72021 Minor Tools 232 250 250 250 72026 Cleaning & Janitorial 1,543 2,160 2,000 2,160 72032 Medical 61,177 62,315 62,000 62,315 Total Supplies 88,672 90,931 84,543 91,786 7300 Maintenance 73011 Buildings 2,366 2,500 2,500 2,500 73027 Heating & Cooling System 227 500 500 500 73041 Furniture & Fixtures 820 500 500 500 73043 Motor Vehicles 6,275 6,000 6,000 6,000 73045 Radio & Testing Equipment 1,787 1,000 850 1,000 Total Maintenance 11,475 10,500 10,350 10,500 7400 Services 74001 Communication 4,962 5,124 5,000 5,724 74002 Electric Service 3,945 4,000 4,000 4,000 74005 Natural Gas 499 650 500 650 74021 Special Services 6,300 11,700 11,700 11,700 74041 Travel & Reimbursables 5,791 6,800 5,000 6,800 74042 Education & Training 3,531 4,750 4,533 3,900 74071 Association Dues 1,692 1,250 1,000 1,700 Total Services 26,720 34,274 31,733 34,474 Total Operating 1,128,622 1,327,462 1,216,792 1,337,021 8000 Capital Outlay 80001 Furniture & Equip G$5,000 5,483 82011 Building & Improvements - - 17,500 84042 Machinery & Equipment 26,000 26,000 - 84043 Motor Vehicles - 55,000 60,000 - 86011 Capital Lease Purchases 10,588 9,059 9,059 13,106 Total Capital Outlay 16,071 90,059 95,059 30,606 TOTAL DEPARTMENT $ 1,144,693 $ 1,417,521 $ 1,311,851 $ 1,367,627 133 CITY OF BAYTOWN PROGRAM SUMMARY 3000 PUBLIC WORKS ADMINISTRATION Program Description The Administration Staff maintains service and maintenance records for Public Works and Utilities. The staff prepares and submits regulatory agency reports and oversees building maintenance for the Municipal Service Center. They also provide response to residents' needs both in person and by telephone; perform personnel related duties and dispatches field crews by radio. Maintain excellent service to the citizens when they come to Public Works or call on the telephone. Major Goals • Respond to citizen concerns with an investigation and follow up with communication within a 24 hour period. Major Objectives • Provide accurate and complete information to citizens calling Public Works. Performance Measures 1. Percent of TNRCC and EPA reports submitted 100'% 100% 100% 100% on time. 2. Avg number of man hours spent calculating & 64 64 64 64 preparing EPA & TNRCC reports each month. 134 Actual Budget Estimated Projected Workload Measures 2000 -01 2001 -02 2001 -02 2002.03 1. Telephone Calls 40,000 42,500 41,952 42700 2. Dispatch Radio 8,500 8,000 7,056 8,000 3. Assist Citizens or Employees 6,600 7,500 7,020 7,500 4. EPA & TNRCC Reports 360 360 360 360 Performance Measures 1. Percent of TNRCC and EPA reports submitted 100'% 100% 100% 100% on time. 2. Avg number of man hours spent calculating & 64 64 64 64 preparing EPA & TNRCC reports each month. 134 CITY OF BAYTOWN SERVICE LEVEL BUDGET 3000 PUBLIC WORKS ADMINISTRATION Actual Budget Estimated Adopted Acct# Acct Description 2000 -01 2001 -02 2001 -02 2002 -03 7100 Personnel Services 71002 Regular Wages $ 174,467 $ 238,714 $ 230,220 $ 253,451 71009 Overtime 3,123 2,400 2,400 2,400 71021 Health & Dental Insurance 4,673 8,326 6,577 7,044 71022 TMRS 26,062 36,346 33,990 37,839 71023 FICA 13,974 18,911 18,300 20,125 71028 Workers Compensation 404 406 456 407 71041 Allowances 6,360 8,760 7,800 8,760 Total Personnel Services 229,063 313,863 299,743 330,026 7200 Supplies 72001 Office 3,113 3,000 3,378 3,000 72002 Postage 2,464 2,600 2,750 2,800 72026 Cleaning & Janitorial 2,535 3,100 2,000 2,000 72032 Medical 241 300 328 300 72041 Educational 476 400 390 400 Total Supplies 8,829 9,400 8,846 8,500 7300 Maintenance 73011 Buildings 21,716 15,000 15,650 15,000 73027 Heating & Cooling System 8,284 8,000 8,400 8,000 73041 Furniture & Fixtures 299 300 280 300 73045 Radio & Testing Equipment - 3,000 3,000 3,000 Total Maintenance 30,299 26,300 27,330 26,300 7400 Services 74001 Communication 14,949 13,000 12,950 13,000 74002 Electric Service 63,015 60,000 52,000 52,000 74005 Natural Gas 17,491 31,000 6,000 6,000 74026 Janitorial Services 6,202 6,500 6,500 6,500 74041 Travel & Reimbursables 1,362 1,400 800 1,000 74042 Education & Training 1,443 2,000 1,000 1,000 74051 Rents 11,543 7,000 6,500 7,000 74071 Association Dues 463 550 524 550 Total Services 116,468 121,450 86,274 87,050 TOTAL DEPARTMENT S 384,659 $ 471,013 S 422,193 $ 451,876 135 CITY OF BAYTOWN PROGRAM SUMMARY 3010 STREETS & DRAINAGE Program Description The Streets Maintenance division includes two street sweepers for cleaning the streets. The division operates two asphalt- patching crews that repair potholes, make repairs to streets due to utility work, tie in new driveways and maintain city access and parking facilities. One street maintenance crew operates to repair and maintain concrete streets and sidewalks. This crew also assists the CDBG sidewalk crew with heavy work and assists drainage maintenance crews with needed concrete work. The drainage maintenance division utilizes one crew to maintain drainage facilities, including cleaning of roadside ditches on an approximate five year schedule, sets drainage pipe for residents as required and repairs storm drain inlets and lines. This division also includes a capital drainage improvement crew that makes drainage system improvements such as new structures, major system upgrades and area drainage system realignments. Major Goals • To increase the frequency of sweeping during the year. • To respond to citizens complaints in a more timely manner. • To increase the productivity of the drainage maintenance and capital drainage crews. • To increase the productivity of the concrete crew by cross training personnel. • To do more preventive repairs on streets. Major Objectives • To insure that our operators are performing daily maintenance on their assigned equipment to reduce down time. • Do a better job of scheduling our workload. To get more of our people involved in concrete work. To hold our employees more accountable for the quality of their work. Workload Measures Actual 2000.01 Budget 2001 -02 Estimated 2001 -02 Projected 2002.03 1. Number of street cutouts 148 150 175 190 2. Frequency of Sweeping a. Driveways pipe -ft. 110' 500' a. Residential 2 2 2 2 1,300' b. Main Thoroughfares 12 24 20 24 3. Drainage maintenance footage 28,773' 27,000' 28,000' 28,000' 4. Number of pipe jobs a. Driveways installed 6 15 22 24 b. Ditches piped 8 15 24 24 Performance Measures 1. Square yard pavement replaced 3,727 10,000 10,200 10,000 2. Percentage of sweeping done on time. 50% 100% 75% 75% 4. Footage of pipe installed a. Driveways pipe -ft. 110' 500' 350' 400' b. Ditches piped -ft. 510' 1000' 1,300' 1,300' 136 CITY OF BAYTOWN SERVICE LEVEL BUDGET 3010 STREETS & DRAINAGE Actual Budget Estimated Adopted Acct# Acct Description 2000 -01 2001 -02 1001 -02 2002 -03 uvv rersunnei aervices 1,488 - - - 71002 Regular Wages $ 688,906 $ 773,296 $ 760,608 $ 777,751 71009 Overtime 7,953 14,025 14,025 14,025 71021 Health & Dental Insurance 79,920 131,580 116,094 128,419 71022 TMRS 98,696 114,859 109,647 113,224 71023 FICA 51,543 57,991 57,659 57,529 71028 Workers Compensation 40,527 45,786 44,704 42,863 Total Personnel Services 967,545 1,137,537 1,102,737 1,133,811 7200 Supplies 72007 Wearing Apparel 8,527 14,635 12,205 14,635 72016 Motor Vehicle 50,505 57,850 50,000 53,450 72021 Minor Tools 6,498 6,750 4,920 6,750 72031 Chemical 799 800 800 800 Total Supplies 66,329 80,035 67,925 75,635 7300 Maintenance 73025 Streets Sidewalks & Curbs 136,324 134,700 110,000 134,700 73026 Storm Drains 50,944 60,000 60,000 60,000 73043 Motor Vehicles 308,349 267,000 287,000 251,000 73045 Radio & Testing Equipment - 700 700 700 Total Maintenance 495,617 462,400 457,700 446,400 7400 Services 74011 Hire Of Equipment 1,540 4,800 4,800 4,800 74021 Special Services 9,435 10,000 10,000 10,000 74041 Travel & Reimbursables 18 560 540 540 74042 Education & Training 664 700 700 700 74071 Association Dues 248 270 279 286 Total Services 11,905 16,330 16,319 16,326 Total Operating 1,541,396 1,696,302 1,644,681 1,672,172 8000 Capital Outlay 80001 Furniture & Equip <$5,000 1,488 - - - 83025 Streets Sidewalks & Curbs 262,085 291,800 218,850 291,800 83026 Storm Drains 43,979 97,000 97,000 100,000 84042 Machinery & Equipment 10,750 9,000 8,990 14,700 84043 Motor Vehicles 21,267 58,000 57,480 - 86011 Capital Lease Purchases 24,674 116,724 116,724 133,432 Total Capital Outlay 364,243 572,524 499,044 539,932 TOTAL DEPARTMENT $ 1,905,639 $ 2,268,826 $ 2,143,725 $ 2,212,104 137 CITY OF BAYTOWN PROGRAM SUMMARY 3020 TRAFFIC CONTROL Program Description The Traffic Control Operations conducts traffic engineering studies, receives and investigates traffic request, recommends installation and removal of traffic control devices in conformance with the latest revision of the Texas Manual of Uniform Traffic Control Devices. This division also installs, maintains and repairs all traffic control devices. These devices include traffic signals, flashing beacons, signs, barricades and pavement markings. Traffic studies performed included turning movement counts, 24 -hour volume counts, collision diagrams, speed and delay studies. Major Goals • Improve the safety and efficiency of the street system by the timely maintenance and installation of approved traffic control devices. • Assist other departments/divisions in the application of signs and markings to provide information and direction for parking and access to city facilities. Review of existing traffic controls to insure continuing applicability with changing demands. Provide timely response for the repair of traffic control devices giving priority to regulatory signs and traffic signals. Major Objectives • Develop and implement traffic calming measures. • Develop and implement accident reduction program. • Develop traffic monitoring program to identify changing traffic patterns for use in the following: ➢ Providing input to CIP process using roadway capacity analysis. ➢ Prioritize traffic signal improvements using critical lane volume and analysis, including modernization, phase removal/addition. • Improve sign maintenance criteria. • Continue street marker replacement. Performance Measures 1. Traffic Studies Complete Actual Budget Estimated Projected Workload Measures 2000 -01 2001 -02 2001 -02 2002 -03 1. Number of Request for Traffic Study 150 150 150 150 2. Number of School Crosswalks 51 51 51 51 3. Sign Service Calls 2,000 2,000 2,000 2,000 4. Traffic Signal Service Calls 2,000 2,000 2,000 2,000 5. Barricade Setup Calls 500 500 500 500 6. Barricade Maintenance Calls 500 500 500 500 7. Traffic Signal Maintenance Calls 200 200 200 200 Performance Measures 1. Traffic Studies Complete 90% 90% 90% 90% 2. School Crosswalks done 100% 100% 50% 100% 3. Signal Calls within 1/2 hr. 90% 90% 90% 90% 4. Barricade Calls within '% hour 90% 90% 90% 90% 5. Sign Calls within V2 hour 90% 90% 90% 90% 6. Sign Maintenance 12 mth. cycle 90% 90% 25% 25% 7. Signal Maintenance 12 mth cycle 90% 90% 25% 25% 8. Roadway Marking Maintenance 12 mth cycle new item new item 25% 25% 138 CITY OF BAYTOWN SERVICE LEVEL BUDGET 3020 TRAFFIC CONTROL Actual Budget Estimated Adopted Acct# Acct Description 2000-01 2001 -02 2001 -02 2002-03 Auu Personnel Services 2,859 - - 84042 71002 Regular Wages $ 144,371 $ 189,159 $ 188,210 $ 196,192 71009 Overtime 11,346 10,640 10,640 12,000 71021 Health & Dental Insurance 11,074 25,233 14,087 17,610 71022 TMRS 22,237 29,161 27,794 30,115 71023 FICA 11,848 14,955 14,894 15,917 71028 Workers Compensation 4,486 5,713 5,576 5,791 71041 Allowances 1,200 2,400 2,400 2,400 Total Personnel Services 206,562 277,261 263,601 280,025 7200 Supplies 72001 Office 243 200 300 400 72007 Wearing Apparel 1,703 2,060 2,500 3,000 72016 Motor Vehicle 10,701 14,300 10,000 14,000 72021 Minor Tools 1,412 2,500 2,500 2,500 72026 Cleaning & Janitorial 137 500 500 500 72056 Street Marking 5,664 6,000 6,000 76,000 Total Supplies 19,860 25,560 21,800 96,400 7300 Maintenance 73011 Buildings 1,579 4,000 4,000 4,000 73027 Heating & Cooling System 1,970 500 500 500 73042 Machinery & Equipment 1,760 2,500 2,500 2,500 73043 Motor Vehicles 15,604 20,000 20,000 20,000 73044 Street Signs 29,848 31,500 31,500 31,500 73045 Radio & Testing Equipment 610 2,000 2,000 2,000 73048 Signal Systems 36,916 39,600 39,600 39,600 73049 Barricades 5,017 5,000 5,000 5,000 Total Maintenance 93,304 105,100 105,100 105,100 7400 Services 74001 Communication 752 2,950 2,950 2,950 74002 Electric Service 51,861 50,000 50,000 50,000 74021 Special Services 145,882 150,000 150,000 80,000 74041 Travel & Reimbursables - 1,500 1,500 1,500 74042 Education & Training 550 2,500 2,500 2,500 74071 Association Dues 439 500 500 500 Total Services 199,484 207,450 207,450 137,450 Total Operating 519,210 615,371 597,951 618,975 8000 Capital Outlay 80001 Furniture & Equip <$5,000 2,859 - - 84042 Machinery & Equipment 30,000 9,000 84043 Motor Vehicles 22,824 - - - 84048 Signal Systems - 140,000 140,000 100,000 86011 Capital Lease Purchases - - - 20,419 Total Capital Outlay 25,683 170,000 140,000 129,419 TOTAL DEPARTMENT S 544,893 S 785,371 S 737,951 $ 748,394 I [Lilt] CITY OF BAYTOWN PROGRAM SUMMARY 13030 ENGINEERING Program Description Provide professional engineering services for publicly funded capital improvement projects (CIP). Plan, program, design, and manage construction and engineering projects for improvement and expansion of municipal infrastructure. Develop and analyze courses of action for project development and recommend the best strategy for construction and engineering of CIP. Provide information to the public and other city departments as requested. Major Goals • Improve management of capital improvement projects to ensure quality construction and that it is completed on schedule and within budget. • Improve city services by reducing the backlog of maintenance and repair activities through capital improvement projects, providing timely customer responses, and enforcing warranty issues. • Provide a thorough review of construction drawings and plats submitted for approval through the Development Review Committee in a timely manner. • Increase the use of technology to reap the benefits of cost/time savings, and increased productivity. • Improve the professional working relationship with: the citizens of Baytown; other City departments; community organizations; local, state, and federal agencies; consulting engineers; and contractors. Major Objectives • Develop a water and wastewater comprehensive plan. Work with other departments and administration to update our Capital Recovery Fee ordinance. 140 Assist Public Works and consultant with the implementation of the National Pollution Discharge Elimination System (NPDES), Phase II storm water management program and permitting process. Continue to improve on the review of development drawing and plat review through the Development Review Committee. 1. Continually review and update standard detail sheet specifications to keep up with technological advance in materials and methods of construction (ongoing). 2. Review and update standard specifications to keep up with technological advance in materials and methods of construction (in progress, 80% complete). 3. Review and Update Ordinances 4. Review and Revise Policies • Maintain Prolog Project Management software system for design/construction management. Continue to improve on the tracking of internal documents. Implement Internet based module of software for contractor /consultant/administration use. • Continually review and fine -tune checklists used for review of construction plans and plats. • Make presentations to civic organizations to improve public relations and to inform the public of the City's capital improvement plans. • Conduct informational meetings with contractors and sub - contractors. • Continue to develop and maintain a master Capital Improvement Program (CIP) schedule for departmental/administration use. Actual Budget Estimated Projected Workload Measures 2000 -01 2001 -02 2001 -02 2002.03 1. Surveys performed (misc. construction, design 286 300 300 300 and fact - finding) 2. Projects inspected in -house (design projects 16 35 35 38 plus misc. utility projects) 3. Projects inspected by outside firm 2 2 2 2 4. Projects designed by in -house 4 7 7 11 5. Projects designed by outside firm 21 11 11 17 Performance Measures 1. Plats reviewed within 5 days (% of total) 70 85 85 85 2. Construction Contracts completed within new item 60 60 65 contract time (% of total) 3. Design Contracts completed within contract new item 50 50 55 time (% of total) 4. Residential Plans Review 1 to 5 Days 70 95 95 95 5. Commercial Plans Review 1 to 20 Days 70 90 90 90 141 I.► 1 l42 CITY OF BAYTOWN SERVICE LEVEL BUDGET 3030 ENGINEERING Actual Budget Estimated Adopted Acct# Acct Description 2000 -01 2001 -02 2001 -02 2002 -03 71ou rersonnel Jervaces 1,152 324 82011 71002 Regular Wages $ 291,757 $ 425,962 $ 401,577 $ 439,053 71009 Overtime 7,857 6,000 6,000 6,000 71021 Health & Dental Insurance 18,775 37,251 36,108 42,121 71022 TMRS 44,600 64,904 59,356 65,702 71023 FICA 23,769 33,520 31,649 34,163 71028 Workers Compensation 709 1,873 1,766 1,157 71041 Allowances 10,080 15,600 13,950 14,400 Total Personnel Services 397,547 585,110 550,406 602,596 7200 Supplies 72001 Office 2,666 4,800 3,068 3,909 72002 Postage 285 550 550 550 72004 Printing - - 250 72007 Wearing Apparel 103 100 100 100 72016 Motor Vehicle 4,689 4,860 1,400 4,000 72021 Minor Tools 1,414 1,420 1,400 920 72045 Computer Software Supply 700 9,591 - - Total Supplies 9,857 21,321 6,518 9,729 7300 Maintenance 73041 Furniture & Fixtures - 500 - 150 73042 Machinery & Equipment 1,779 2,590 1,190 1,190 73043 Motor Vehicles 6,069 6,040 6,000 6,000 73045 Radio & Testing Equipment - 250. 160 250 73055 Maintenance on Computers - 1,603 - - Total Maintenance 7,848 10,983 7,350 7,590 7400 Services 74001 Communication 989 4,000 3,832 3,600 74021 Special Services - - - 30,000 74041 Travel & Reimbursables 1,010 4,375 600 5,225 74042 Education & Training 1,888 9,360 3,000 7,390 74071 Association Dues 1,761 2,535 1,200 1,400 Total Services 5,648 20,270 8,632 47,615 Total Operating 420,900 637,684 572,906 667,530 8000 Capital Outlay 80001 Furniture & Equip <$5,000 1,152 324 82011 Building & Improvements 3,830 342 84041 Furniture & Fixtures - 550 5,069 84042 Machinery & Equipment - 2,405 1,607 Total Capital Outlay 4,982 2,955 7,342 - TOTAL DEPARTMENT $ 425,882 $ 640,639 $ 580,248 $ 667,530 143 CITY OF BAYTOWN PROGRAM SUMMARY 4000 PUBLIC HEALTH Program Description The Department consists of three divisions: Environmental Health, Neighborhood Protection (NP) and Emergency Medical Services. The Department is responsible for the public environmental health concerns of the City. Included programs are: food establishment permits and inspections, public swimming pool permits and inspections, vector control (rodent and mosquito), environmental pollution complaints, neighborhood public nuisance complaints (high grass, weeds, illegal dumpsites and junk vehicles), public education and information opportunities and major scheduled clean up activities. Major Goals • Prevention of food borne illness or disease and/or disease transmission to and between humans. • Improvement of access to public and environmental health information and issues by the general public. Increase the number of properties being maintained in compliance within the City. To increase public awareness and understanding of litter abatement issues. Continue to develop infrastructure and resources to effectively meet the needs of the community. Major Objectives • Continuation of standardized risk assessment and inspection program for food establishments, mosquito control and neighborhood protection. • Improve compliance resolution percentages of complaints in all divisions. • Improve web site access and establish routine information updates both on web site and in local media. • To concentrate on training and development to enhance the quality and level of services provided. Workload Measures Actual 2000 -01 Budget 2001 -02 Estimated 2001.02 Projected 2002 -03 1. Food Service Establishments Inspected 384 384 368 375 2. Public Pools Inspected 92 85 91 91 3. Mosquito Control Miles Surveyed 9,184 9,000 9,000 9,000 4. Mosquito Control Chemical Used — gallons 129 90 90 90 5. Neighborhood Protection Complaints 5,808 6,500 3,400 5,500 6. Neighborhood Protection Miles Surveyed 19,198 15,000 19,000 19,000 7. Neighborhood Protection Scheduled Clean 5 11 6 6 300 Ups Events Neighborhood Protection Complaints 3,907 6,000 3,500 Performance Measures 1. Food Service Inspections 1,087 1,150 1,150 1,350 2. Pools Inspections 178 180 180 180 3. Mosquito Control Adulticide Application 700 1,800 1,800 1,800 Hours 4. Mosquito Control Larvicide Application 108 900 300 900 Hours 5. Neighborhood Protection Junked/Abandoned Vehicles Removed/Abated 438 500 300 300 6. Neighborhood Protection Complaints 3,907 6,000 3,500 4,000 Resolved 144 CITY OF BAYTOWN SERVICE LEVEL BUDGET 4000 PUBLIC HEALTH Actual Budget Estimated Adopted Acct# Acct Description 2000 -01 2001 -02 2001 -02 2002 -03 7100 Personnel Services 71002 Regular Wages 71003 Part Time Wages 71009 Overtime 71021 Health & Dental Insurance 71022 TMRS 71023 71028 71041 7200 72001 72002 72004 72007 72008 72016 72021 72026 72031 72041 72045 7300 73011 73027 73041 73042 73043 7400 74001 74002 74005 74021 74026 74041 74042 74051 74056 74058 74071 8000 80001 FICA Workers Compensation Allowances Total Personnel Services Supplies Office Postage Printing Wearing Apparel Film,Developing & Battery Motor Vehicle Minor Tools Cleaning & Janitorial Chemical Educational Computer Software Supply Total Supplies Maintenance $ 293,982 $ 366,362 $ 353,836 $ 366,322 20,015 44,610 31,876 44,610 2,591 - - - 29,313 35,497 44,934 51,221 44,252 56,072 52,210 54,958 24,763 32,331 29,884 31,385 2,508 2,573 2,966 3,086 15,738 18,000 18,000 18,000 433,162 555,445 533,706 569,582 6,068 6,500 6,100 7,000 4,969 7,000 6,000 7,000 2,426 7,150 4,650 5,850 1,957 3,050 3,550 1,400 33 300 200 300 2,552 3,342 3,450 3,592 1,592 3,300 2,699 2,800 710 1,000 700 1,000 42,549 35,000 35,000 36,450 321 4,350 2,441 4,000 - 5,000 5,000 5,000 63,177 75,992 69,790 74,392 Buildings 3,626 7,500 7,000 6,800 Heating & Cooling System 6,123 5,500 4,000 5,500 Furniture & Fixtures 270 1,300 1,700 1,200 Machinery & Equipment 818 1,000 800 1,000 Motor Vehicles 3,508 1,000 3,715 3,300 Total Maintenance 14,345 16,300 17,215 17,800 Services Communication 6,902 7,350 7,100 7,170 Electric Service 33,311 34,000 33,500 34,000 Natural Gas 5,192 4,700 5,500 5,700 Special Services 6,378 6,300 6,300 11,300 Janitorial Services 3,797 5,000 4,500 4,500 Travel & Reimbursables 4,380 8,500 8,442 7,800 Education & Training 2,395 4,100 3,500 3,600 Rents 27,131 8,500 8,500 8,500 Vacant Lot Cleaning 25,978 53,000 41,000 45,350 Landfill Fees - 10,000 16,500 16,500 Association Dues 1,266 2,725 2,125 2,575 Total Services 116,730 144,175 136,967 146,995 Total Operating 627,414 791,912 757,678 808,769 Capital Outlay Furniture & Equip <$5,000 5,500 3,500 - Total Capital Outlay - 5,500 3,500 - TOTAL DEPARTMENT $ 627,414 $ 797,412 $ 761,178 $ 808,769 145 CITY OF BAYTOWN PROGRAM SUMMARY 5000 PARKS & RECREATION Program Description The Parks and Recreation Department is responsible for the direction, supervision, operation and maintenance of 42 parks, comprising more than 928 acres, of which 584 acres are fully developed requiring regular maintenance. The Department is responsible for mowing over 120 miles of the City's medians/parkways, roadsides, ditches, alleys and the grounds of City Hall. They also operate a greenhouse/tree nursery at the Park Street Service Center. The Department is responsible for the City's recreation programs, athletics, swimming pools and related facilities. In addition, the department maintains the Bayland Waterfront Marina, Boardwalk Grill Restaurant, Eddie V. Gray Wetlands Education and Recreation Center, and the Baytown Nature Center. Supervisory staff and operations personnel do planning, grant writing, renovations and construction of many city facility improvements. In addition to daily and seasonal maintenance operations, the Parks and Recreation Department sponsors and co- sponsors, with considerable volunteer support, many youth/adult programs, plus special events such as the July 4th Celebration, Special Olympics Track Meet, Senior Olympics, youth and adult fishing tournaments, softball tournaments, art shows, the Christmas Parade and other holiday events. The Department works closely with the Parks and Recreation Advisory Board in linking citizens to the planning of facility operations, programs, and events. Key staff have Human Resources and Public Information responsibilities under the City's Emergency Management Plan. The Cultural Arts Advisory Council, Baytown Nature Center Planning Sub - Committee, Chandler Arboretum Planning Sub - Committee, the Aquatics Planning Sub - Committee and the Goose Creek Stream Development Committee are committees on which the staff both consult, monitor and assist. This years budget includes 35 full -time employees and more than 50 part-time employees, most of whom are employed on a seasonal basis. This includes swimming pool staff and seasonal park maintenance staff. At least two of the major goals set by the Baytown's 146 Comprehensive Plan lie within the scope of this department. Those are beautification and expanded recreational opportunities. Major Goals • Demonstrate sensitivity to citizen's needs in planning programs and facilities. • Expand recreation opportunities, especially for youth. • Improve the community's image and appearance by providing quality recreation programs and safe, well - maintained parks and open spaces. • Heighten community awareness of the parks and recreation services available. • Ensure that maintenance standards are kept current, and continue to make improvements. Continue the Goose Creek Stream Greenbelt project. Continue to complete current CDBG projects and look for additional opportunities for CDBG park improvement programs. Maintain scheduled MDD construction projects and improvements for park facilities. Major Objectives • Solicit citizen involvement in planning of event, programs and new facilities. • Reduce mowing rotation times: Parks from 3 weeks to 2 weeks, Medians from 3 weeks to 2 weeks, Roadsides from 8 weeks to 5 weeks and Slope Mowing from 8 weeks to 5 weeks. • Increase scope of weed control programs on medians and right of ways. • Provide increased information to media and make regular presentations to community groups. • Continue tree/shrub nursery operations, plant at least 45 sizable trees in park, and provide 800 saplings for Arbor Day. • Inspect playgrounds on a consistent basis. • Clean park facilities and remove litter 2 times per week in all parks and 4 times per week in heavily used parks. 5000 PARKS & RECREATION Performance Measures 1. Number of Grant Applications Approved 2 3 2 2 2. Number of Park Construction Contracts 3 4 5 5 Awarded 3. Community Appearance Program 8 cycles/6 weeks 8 cycles/6 weeks 8 cycles/6 weeks 8 cycles/6 weeks 147 Actual Budget Estimated Projected Workload Measures 2000 -01 2001 -02 2001.02 2002 -03 1. Number of Grant Applications Submitted 3 3 5 4 2. Playground Inspections Monthly Weekly Weekly Weekly 3. Mow and Trim Parks Rotation Every 3 weeks Every 2 weeks Every 3 weeks Every 2 weeks 4. Right -of -ways Mowing Rotation 8 weeks 5 weeks 8 weeks 6 weeks 5. Number of 1 gal tree giveaways 800 800 800 800 6. Number of Softball Teams 133 160 134 140 7. Special Events Estimated Attendance 47,500 45,000 48,585 46,000 8. Number of Co-Sponsored Events 18 20 20 18 9. Centers/Pavilions Estimated Attendance 10,800 108,500 115,800 77,368 10. Pools Estimated Attendance 25,500 23,000 20,297 6,800 Performance Measures 1. Number of Grant Applications Approved 2 3 2 2 2. Number of Park Construction Contracts 3 4 5 5 Awarded 3. Community Appearance Program 8 cycles/6 weeks 8 cycles/6 weeks 8 cycles/6 weeks 8 cycles/6 weeks 147 CITY OF BAYTOWN SERVICE LEVEL BUDGET 5000 PARKS & RECREATION Actual Budget Estimated Adopted Acct# Acct Description 2000 -01 2001 -02 2001 -02 2002 -03 71uu rersonnel Services 71002 Regular Wages 71003 Part Time Wages 71009 Overtime 71011 Extra Help/Temporary 71021 Health & Dental Insurance 71022 TMRS 71023 FICA 71028 Workers Compensation 71041 Allowances Total Personnel Services 7200 Supplies 72001 Office 72002 Postage 72004 Printing 72007 72008 72016 72021 72026 72028 72031 72032 72041 72046 7300 73001 73011 73012 73013 73021 73022 73025 73027 73028 73041 73042 73043 73044 73045 73049 148 Wearing Apparel Film,Developing & Battery Motor Vehicle Minor Tools Cleaning & Janitorial Swimming Pool Supplies Chemical Medical Educational Botanical Total Supplies Maintenance Land Buildings Docks & Piers Recreation Equipment Filtration Plants Sanitary Sewers Streets Sidewalks & Curbs Heating & Cooling System Electrical Maintenance Furniture & Fixtures Machinery & Equipment Motor Vehicles Street Signs Radio & Testing Equipment Barricades Total Maintenance $ 822,989 S 937,140 $ 928,987 $ 980,613 190,767 209,765 183,653 197,309 85,104 48,459 57,974 53,660 432 13,570 - - 98,360 141,394 88,943 141,917 129,335 144,176 99,825 149,103 82,915 89,501 68,962 92,077 18,176 17,175 13,280 15,639 7,963 8,400 8,554 8,400 1,436,041 1,596,010 1,450,178 1,638,718 14,855 13,750 13,850 13,750 3,728 4,726 3,400 3,900 10,237 13,570 3,300 3,800 7,228 17,574 17,475 17,770 1,643 2,228 1,400 1,652 28,186 36,659 26,000 28,000 20,803 12,000 15,495 13,000 15,863 17,606 16,390 17,606 2,743 1,500 1,375 1,500 36,973 56,901 48,591 52,901 579 500 400 500 26,308 50,472 49,100 48,987 5,016 4,545 4,545 4,545 174,162 232,031 201,321 207,911 7,456 11,214 10,000 13,203 34,267 48,552 48,070 48,552 370 2,000 500 2,350 5,005 7,515 10,000 11,015 4,587 9,500 9,275 9,500 443 - - - 3,564 4,688 4,688 4,688 6,298 11,500 7,500 7,500 37,447 28,000 27,939 30,399 12,749 3,800 3,425 3,600 3,933 8,350 5,000 8,350 77,404 62,700 60,000 62,700 905 1,500 1,000 1,500 1,000 200 1,000 2,857 3,500 3,500 3,900 197,285 203,819 191,097 208,257 CITY OF BAYTOWN SERVICE LEVEL BUDGET 5000 PARKS & RECREATION Actual Budget Estimated Adopted Acct# Acct Description 2000 -01 2001 -02 2001 -02 2002 -03 7400 Services 74001 Communication $ 14,048 $ 18,301 $ 15,150 $ 18,520 74002 Electric Service 178,076 159,000 155,548 163,200 74005 Natural Gas 27,136 15,204 14,321 12,600 74021 Special Services 191,426 178,238 190,208 203,366 74036 Advertising 714 7,890 5,068 3,790 74041 Travel & Reimbursables 8,315 8,597 7,950 8,597 74042 Education & Training 2,462 3,250 2,740 3,510 74051 Rents 4,855 6,350 5,255 8,030 74058 Landfill Fees 10,396 10,812 10,000 10,812 74071 Association Dues 1,351 1,665 1,535 1,900 74123 Instructor Fees 895 2,000 1,500 1,000 84052 Total Services 439,674 411,307 409,275 435,325 7500 Sundry Charges 19,570 22,500 20,000 20,000 77106 Little League Light Contr - - - 30,000 85011 Total Sundry & Other 13,980 - - 30,000 Total Operating 2,247,162 2,443,167 2,251,871 2,520,211 8000 Capital Outlay 80001 Furniture & Equip <$5,000 37,773 2,550 2,550 81002 Land Improvements 23,083 - - 81011 Signs - 27,500 27,500 - 82011 Building & Improvements 47,897 37,800 15,800 10,900 83025 Streets Sidewalks & Curbs - 28,000 28,000 - 83027 Heating & Cooling System - 20,000 - - 83031 Fences 55,420 7,500 7,624 20,000 83039 Other Improvements 30,000 32,500 30,000 18,845 84041 Furniture & Fixtures - 17,327 3,500 - 84042 Machinery & Equipment 51,754 105,700 126,500 23,000 84043 Motor Vehicles 36,226 - - 30,000 84052 Heavy Equipment 95,798 18,000 - - 84061 Other Equipment 19,570 22,500 20,000 20,000 85001 Construction - - - 8,000 85011 Engineering 13,980 - - - 86011 Capital Lease Purchases 152,583 152,583 152,583 83,094 Total Capital Outlay 564,084 471,960 414,057 213,839 9000 Other Financing Uses 91209 To Parks & Rec Escrow 6,950 - - - 91350 To Capital Improvement Program 44,000 Total Other Financing Uses 50,950 - - TOTAL DEPARTMENT $ 2,862,196 $ 2,915,127 $ 2,665928 $ 2,734,050 149 CITY OF BAYTOWN PROGRAM SUMMARY 6000 STERLING MUNICIPAL LIBRARY Program Description The mission of this department is to provide a program of public library service which makes available to the citizens resources for: life -long learning; access to information; a rich and satisfying leisure life. Major Goals • Provide a rich collection of materials appropriate for recreational reading and listening, which appeals to all ages and interests. • Use a well - trained staff and adequate print and electronic reference resources to provide timely, accurate and useful information for community residents. • Employ services for children, as well as for parents and children together, to encourage young people to develop an interest in learning and a love of reading. • Support an independent learning center for all ages and accomplishments. This will permit the pursuit of a sustained program of learning, which begins with the illiterate and continues through advanced academic levels. • Increase capacity to serve Spanish - speaking patrons of all ages through programming and collection development. • Enhance Bookmobile services through the use of technology, increased reference services, & programming for all ages.. Major Objectives • Through the recommendations found in book and audio-visual reviews in professional journals, purchase and lease a library collection of high caliber to meet the needs and interests of Baytown's reading public. (12,000 new items) • Through the use of creatively selected materials and innovative programming, excite the imagination of Baytown's youth, individually and in groups, with a varied current collection to meet their research, recreational and developmental needs (500 programs and 2,500 new items.) • Enhanced customer service by providing "value added" services via technology (e.g. renewal from home via Internet, verification of personal account via Internet from home, access to the Library catalog & selected subject database 24/7 via Internet from home, email reference). • Reach out to the economically, educationally and culturally deprived citizens of our community with mobile library service, which is brought to their senior center, nursing home or neighborhood (60 stops). Awaken the intellect by opening the world of reading and learning to the functionally illiterate through an innovative, well- structured and disciplined literacy program. (Serve 200 -250 adults) 150 Actual Budget Estimated Projected Workload Measures 2000 -01 2001 -02 2001 -02 2002 -03 1. Annual Circulation 523,497 523,000 509,000 509,000 2. Use of Electronic Resources 117,167 115,000 130,000 145,000 3. Annual Reference Transactions 38,050 37,000 38,700 38,000 4. User Visits 313,544 305,000 305,000 305,000 5. Books Added 12,678 14,000 14,000 14,000 6. Registered Borrowers 84,845 81,000 85,000 85,000 7. Program Attendance 22,765 29,000 17,000 17,000 8. Users Trained in Info. Technology 3,140 new item 6,000 7,000 9. Public Service Hours of User Training 732 new item 900 1,000 10. Hours Spent Servicing User Technology 764.4 new item 800 950 Performance Measures 1. Reference transactions Per users 0.5 0.46 0.5 0.5 2. Circulation per user visit 1.7 1.7 1.7 1.7 3. New Books Per Borrower 0.2 0.2 0.2 0.2 4. Attendance Per Program 32 31 32 32 5. Users Trained in Technology/Librarian 698 new item 1,333 1,556 6. Hours Training Users in Tech/Librarian 163 new item 200 222 7. Hours Servicing Technology/Librarian 170 new item 178 211 150 CITY OF BAYTOWN SERVICE LEVEL BUDGET 6000 STERLING MUNICIPAL LIBRARY Actual Budget Estimated Adopted 1Acct# Acct Description 2000 -01 2001 -02 2001 -02 2002 -03 7100 Personnel Services 71002 Regular Wages $ 676,363 $ 785,233 $ 793,001 $ 824,892 71003 Part Time Wages 311,677 335,331 335,330 368,353 71009 Overtime 13,663 18,432 13,998 12,868 71021 Health & Dental Insurance 55,637 75,127 62,846 73,819 71022 TMRS 98,463 117,780 111,858 120,529 71023 FICA 76,054 86,728 71,855 91,356 71028 Workers Compensation 2,934 3,717 3,170 3,454 71041 Allowances 5,100 5,100 5,100 5,100 Total Personnel Services 1,239,891 1,427,448 1,397,158 1,500,371 7200 Supplies 72001 Office 5,575 6,100 5,955 6,100 72002 Postage 7,406 8,200 8,100 8,700 72016 Motor Vehicle 1,881 2,500 1,670 1,700 72021 Minor Tools 3,708 5,000 4,600 4,229 72026 Cleaning & Janitorial 3,593 4,000 3,600 4,000 72041 Educational 9,149 5,020 10,100 5,020 Total Supplies 21,041 30,820 22,525 29,749 7300 Maintenance 73001 Land 1,278 2,050 2,045 6,810 73011 Buildings 19,280 21,200 21,200 20,315 73027 Heating & Cooling System 14,660 12,085 14,000 14,000 73041 Furniture & Fixtures 2,208 3,205 3,205 4,351 73042 Machinery & Equipment 2,165 2,500 2,100 1,250 73043 Motor Vehicles 2,862 3,000 3,000 4,000 73046 Books 19,177 20,200 20,000 15,000 Total Maintenance 61,630 64,240 65,550 65,726 7400 Services 74001 Communication 2,846 5,100 4,860 4,800 74002 Electric Service 102,996 97,000 102,000 102,000 74005 Natural Gas 16,876 20,200 15,000 15,000 74021 Special Services 4,000 - - - 74041 Travel & Reimbursables 4,814 4,340 4,300 7,035 74042 Education & Training 535 1,000 1,075 2,500 74051 Rents 64,770 67,604 70,000 69,514 74071 Association Dues 875 1,300 800 1,310 74088 Library - HALAN 46,368 47,450 47,400 60,460 74089 Library - Periodicals 26,747 26,335 26,300 31,553 Total Services 270,827 270,329 271,735 294,172 Total Operating 1,593,389 1,792,837 1,756,968 1,890,018 151 CITY OF BAYTOWN SERVICE LEVEL BUDGET 6000 STERLING MUNICIPAL LIBRARY Actual Budget Estimated Adopted Acct# Acct Description 2000 -01 2001 -02 2001 -02 2002 -03 auuu 80001 Ilk II 83027 84041 84042 84043 84046 84061 81002 152 Uapitai Uuttay Furniture & Equip <$5,000 $ 6,541 $ - $ 5,003 $ Building & Improvements - 32,000 32,000 1,150 Heating & Cooling System 8,591 - - - Fumiture & Fixtures - 600 Machinery & Equipment - 1,860 Motor Vehicles 26,399 3,000 3,000 - Books 75,990 79,984 79,900 85,545 Other Equipment 11,284 13,010 13,000 13,390 Land Improvements 6,600 4,400 4,400 - Total Capital Outlay 135,405 134,854 137,303 100,085 TOTAL DEPARTMENT $ 1,728,794 $ 1,927,691 $ 1,894,271 $ 1,990,103 CITY OF BAYTOWN SERVICE LEVEL BUDGET TRANSFERS OUT IThis cost center represents . . funding to - -.- -, -. .. Actual Budget Estimated Adopted Acct# Acct Description 2000 -01 2001 -02 2001 -02 2002 -93 9uuu Ulmer kmancing Uses 91210 To Emergency Mgt - Trust $ 40,740 $ 56,000 $ 56,000 $ 51,000 91291 To Emergency Management 92,045 120,808 121,156 141,722 91295 To Storm Water Utility - - - 128,691 91298 To Wetland Research Center 40,000 40,000 40,000 40,000 91350 To General Capital Project Fund - - - - 91351 To Capital Improvement Program 900,000 1,250,000 1,250,000 1,250,000 91393 To 1993 GO Bonds 779 - - - 91401 To G O 1 S 1,646,285 1,358,481 1,358,481 1,358,481 91450 To Sick Leave - General 516,737 258,000 582,132 550,000 91520 To Water & Sewer Fund 29,545 29,545 29,545 29,545 91540 To Bayland Island 277,684 108,787 108,787 108,787 91552 To Warehouse Operations 105,082 116,340 116,340 116.340 Total Other Financing Uses 3,648,897 3,337,961 3,662,441 3,7742566 TOTAL DEPARTMENT $ 3,648,897 $ 3,3372961 S 3,662,441 $ 3,774,566 153 r� r -� fi CITY OF BAYTOWN GENERAL DEBT SERVICE FUND 401 BUDGET SUMMARY BY FUND Actual Budget Estimated Adopted" 2000 -01 2001 -02 2001 -02 2002 -03 BEGINNING BALANCE $ 1,727,956 $ 2,072,058 S 2,072,058 S 2,728,648 Add: Current Ad Valorem Taxes 4,095,179 4,881,518 4,877,421 5,032,103 Delinquent Ad Valorem Taxes 118,907 94,275 150,142 150,142 Penalty and Interest 81,446 76,522 85,306 85,306 Interest in Investments 170,039 130,000 111,878 100,000 Transfer -in from W &S 160,118 166,818 166,818 163,218 Transfer -in from General Fund 1,646,285 1,358,481 1,358,481 1,358,481 Transfer -in from CCPD LT Liab 757,908 753,383 753,383 752,845 Transfer -in from Hotel/Motel 318,658 317,245 317,245 315,608 Total Revenues 7,348,540 7,778,242 7,820,673 7,957,703 FONDS AVAILABLE FOR DEBT SERVICE 9,076,496 9,850,300 9,892,731 10,686,351 Principal Payments 3,660,000 4,106,520 3,910,000 4,667,919 Interest Payments 3,335,169 3,543,468 2,826,433 3,558,315 Refimding Contribution - - 395,000 - Paying Agent Fees 9,269 13,000 9,250 13,000 Arbitrage Calculation - 9,450 23,400 66,000 Total Deductions 7,004,438 7,672,438 7,164,083 8,305,234 ENDING BALANCE $ 2,072,058 $ 2,177,862 $ 2,728,648 $ 2,381,117 + Adopted budgets include issuing debt each year based on the bond Program Plan approved by council. Tax Rate Allocation Between Operating & Debt 37.99'/0 62.01 ■ Operations and Maintenance ■ Interest and Sinking 155 CITY OF BAYTOWN ASSESSED VALUATION, ESTIMATED AD VALOREM COLLECTIONS & AD VALOREM TAX RATE DISTRIBUTION Estimates 2001 -02 Taxable Assessed Value at 7/21/02 $ 1,795,825,170 Estimated Growth during TY 2002 3.2% 56,952,587 Assessed Valuation for Fiscal Year 2002 -03 (estimated) 1,852,777,757 Tax Rate per $100 Valuation 0.73703 Estimated Tax Levy •' 13,655,528 Estimated Collections 97.0% TOTAL FUNDS AVAILABLE $ 13,245,862 TAX RATE PER $100 Adopted Actual Actual Adopted Allocation Rate Rate Rate of Rate Adopted Proposed Distribution 2000 -01 2001 -02 2002 -03 2002 -03 2002 -03 Operations and Maintenance 0.47351 0.45700 0.45700 62.01% $ 8,213,759 Interest and Sinking 0.26352 0.28003 0.28003 37.99% 5,032,103 Totals 0.73703 0.73703 0.73703 100% $ 13,245,862 •• Each year, the estimated tax levy may be different than the actual tax levy approved and adopted by the City Council. This difference is primarily due to delays in receiving the certified roll from the Harris County Appraisal District Certified rolls are required to be submitted to the City by July 25th or as soon thereafter as practicable. The City traditionally receives the certified rolls in mid August. This delay hinders the City's ability to finalize budget estimates for ad valorem taxes in a timely manner. This year, 8.3 %($ 153,892,707) remains uncertified, of which $72,539,557 is under protest. The uncertified values are included in the total valuation for 2003. IF -f-I CITY OF BAYTOWN ASSESSED VALUATIONS, TAX LEVY AND COLLECTIONS (Last Ten Fiscal Years) Rate Collections Percent Fiscal Taxable Per $100 Tax in Collected Year Value Valuation Levied Current Year Current Year 1991 -92 $ 1,735,666,630 0.68500 $ 11,875,019 $ 11,573,394 97.5% 1992 -93 1,723,307,150 0.73703 12,697,557 12,401,302 97.7% 1993 -94 1,729,115,670 0.73703 12,728,102 12,293,251 96.6% 1994 -95 1,757,988,462 0.73703 12,752,053 12,321,641 96.6% 1995 -96 1,823,086,852 0.73703 13,436,697 12,998,882 96.7% 1996 -97 1,885,768,628 0.73703 13,899,589 13,471,414 96.9% 1997 -98 1,985,389,020 0.73703 14,632,913 14,308,231 97.8% 1998 -99 2,097,077,240 0.73703 15,456,088 14,986,212 97.0% 1999 -00 2,150,312,510 0.73703 15,848,448 15,283,573 96.4% 2000 -01 1,625,552,540 0.73703 11,980,810 11,453,519 95.6% 2001 -02 * 1,795,825,170 0.73703 13,235,770 12,838,697 97.0% * as of 7/21/02 157 CITY OF BAYTOWN GENERAL LONG TERM DEBT PRINCIPAL AND INTEREST REQUIREMENTS As of October 1, 2002 Fiscal Year Principal Interest Total 2003 $ 4,385,000 $ 3,090,565 $ 7,475,565 2004 4,610,000 2,875,331 7,485,331 2005 4,830,000 2,651,390 7,481,390 2006 5,065,000 2,417,104 7,482,104 2007 5,325,000 2,157,770 7,482,770 2008 5,595,000 1,880,204 7,475,204 2009 5,135,000 1,612,468 6,747,468 2010 5,410,000 1,346,502 6,756,502 2011 5,705,000 1,064,424 6,769,424 2012 3,965,000 819,162 4,784,162 2013 1,880,000 670,998 2,550,998 2014 1,975,000 571,967 2,546,967 2015 2,105,000 466,262 2,571,262 2016 1,990,000 359,216 2,349,216 2017 1,700,000 263,318 1,963,318 2018 1,445,000 182,489 1,627,489 2019 785,000 124,394 909,394 2020 835,000 80,584 915,584 2021 520,000 43,740 563,740 2022 550,000 14,850 564,850 $ 63,810,000 $ 22,692,734 $ 86,502,734 Annual Debt Service Requirements $8.00 $7.00 q $6.00 ■Principal ❑Interest 0 e o $5.00 a e $4.00 O Y 6 $3.00 '3 P a" $2.00 $1.00 $- n N n y .r, m a o N c $ S o 0 o e o o e e e e e e e e e e o o N N N N N N N N N N N N N N N N N N N N Fiscal Year 158 CITY OF BAYTOWN GENERAL LONG TERM DEBT SCHEDULE OF FISCAL YEAR 2002 -03 REQUIREMENTS Series Principal Amount of Outstanding Obligation Issue Oct. 1, 2002 Principal & Interest Requirements for 2002 -03 Pri ncipal Outstanding Se t. 30, 2003 1 Principal I Interest I Total 1993 General Obligation 1994 General Obligation 1995 General Obligation 1995 General Obligation & Ref 1997 Tax & Revenue Cert. of Oblig. 1998 Tax & Revenue Cert. of Oblig. 1998 General Obligation & Refd 2000 Certificate of Obligation 2002 General Obligation 2002 General Obligation Refunding 2002 Marina Improvement Refunding Subtotal General Obligation& CO's Series 2003 (est.) Total $ 3,500,000 $ 2,270,000 $ 180,000 S 108,383 $ 288,383 $ 2,435,000 545,000 95,000 31,597 126,597 4,310,000 3,555,000 160,000 196,975 356,975 6,170,000 2,975,000 330,000 154,245 4,070,000 3,430,000 145,000 171,208 15,060,000 11,780,000 920,000 547,459 15,235,000 13,775,000 1,110,000 602,763 4,000,000 3,840,000 120,000 209,510 484,245 316,208 1,467,459 1,712,763 329,510 2,090,000 450,000 3,395,000 2,645,000 3,285,000 10,860,000 12,665,000 3,720,000 7,010,000 7,010,000 205,000 355,681 560,681 6,805,000 11,610,000 11,610,000 875,000 576,238 1,451,238 10,735,000 3,020,000 3,020,000 245,000 136,508 381,508 2,775,000 63,810,000 4,385,000 3,090,565 7,475,565 59,425,000 9,355,000 282,919 467,750 750,669 9,072,081 S 73,165,000 $ 4,667,919 $ 3,558,315 $ 8,226,234 $ 68,497,081 159 CITY OF BAYTOWN STATEMENT OF BONDED INDEBTEDNESS GENERAL OBLIGATION BONDS Fiscal Year 2002 -03 Fiscal Interest Principal Interest Interest Total Annual Principal Year Rate Due 02/01 Due 02/01 Due 08/01 Interest Requirement Outstanding Series 1993 Date of Issue - November 1, 1993 November 1, 1994 Term - 18 Years Term - 20 Years $ 2,930,000 1999 5.50% $ 155,000 $ 70,913 $ 66,650 $ 137,563 $ 292,563 2,775,000 2000 4.20% 160,000 66,650 63,290 129,940 289,940 2,615,000 2001 4.00% 170,000 63,290 59,890 123,180 293,180 2,445,000 2002 4.25% 175,000 59,890 56,171 116,061 291,061 2,270,000 2003 4.00% 180,000 56,171 52,211 108,383 288,383 2,090,000 2004 4.50% 190,000 52,211 47,936 100,148 290,148 1,900,000 2005 4.70% 200,000 47,936 43,236 91,173 291,173 1,700,000 2006 4.80% 210,000 43,236 38,196 81,433 291,433 1,490,000 2007 4.90% 220,000 38,196 32,806 71,003 291,003 1,270,000 2008 5.00% 230,000 32,806 27,056 59,863 289,863 1,040,000 2009 5.10% 240,000 27,056 20,936 47,993 287,993 800,000 2010 5.20% 255,000 20,936 14,306 35,243 290,243 545,000 2011 5.25% 265,000 14,306 7,350 21,656 286,656 280,000 2012 5.25% 280,000 7,350 - 7,350 287,350 - $ 2,930,000 $ 600,949 $ 530,036 $ 1,130,985 $ 4,060,985 General Oblieation Series 1994 Date of Issue - November 1, 1994 Term - 20 Years $ 860,000 1999 7.38% $ 70,000 $ 29,166 $ 26,584 $ 55,750 $ 125,750 790,000 2000 7.38% 75,000 26,584 23,819 50,403 125,403 715,000 2001 7.38% 80,000 23,819 20,869 44,688 124,688 635,000 2002 7.38% 90,000 20,869 17,550 38,419 128,419 545,000 2003 7.38% 95,000 17,550 14,047 31,597 126,597 450,000 2004 7.38% 100,000 14,047 10,359 24,406 124,406 350,000 2005 5.88% 110,000 10,359 7,128 17,487 127,487 240,000 2006 5.88% 115,000 7,128 3,750 10,878 125,878 125,000 2007 6.00% 125,000 3,750 - 3.750 128.750 - luff, CITY OF BAYTOWN STATEMENT OF BONDED INDEBTEDNESS GENERAL OBLIGATION BONDS Fiscal Year 2002 -03 Fiscal Interest Principal Interest Interest Total Annual Principal 1999 4.45% $ 120,000 $ 112,993 $ 110,322 $ 223,315 $ 343,315 3,970,000 2000 4.55% 130,000 110,322 107,365 217,687 347,687 3,840,000 2001 4.75% 140,000 107,365 104,040 211,405 351,405 3,700,000 2002 4.90% 145,000 104,040 100,487 204,527 349,527 3,555,000 2003 5.00% 160,000 100,487 96,488 196,975 356,975 3,395,000 2004 5.15% 170,000 96,488 92,109 188,597 358,597 3,225,000 2005 5.15% 180,000 92,109 87,475 179,584 359,584 3,045,000 2006 5.30% 195,000 87,475 82,308 169,783 364,783 2,850,000 2007 5.40% 205,000 82,308 76,773 159,081 364,081 2,645,000 2008 5.50% 220,000 76,773 70,722 147,495 367,495 2,425,000 2009 5.60% 235,000 70,722 64,143 134,865 369,865 2,190,000 2010 5.70% 255,000 64,143 56,875 121,018 376,018 1,935,000 2011 5.80% 270,000 56,875 49,045 105,920 375,920 1,665,000 2012 5.85% 290,000 49,045 40,562 89,607 379,607 1,375,000 2013 5.90% 310,000 40,562 31,418 71,980 381,980 1,065,000 2014 5.90% 330,000 31,418 21,683 53,101 383,101 735,000 2015 5.90% 355,000 21,683 11,210 32,893 387,893 380,000 2016 5.90% 380,000 11,210 - 11,210 391,210 - $ 4,090,000 $ 1,316,018 $ 1,203,025 $ 2,519.043 $ 6,609.043 General Series 1995 Date of Issue - July 1, 1995 Term - 20 Years S 4,985,000 1999 4.45% $ 1,055,000 $ 127,335 S 103,861 $ 231,196 $ 1,286,196 3,930,000 2000 4.55% 315,000 103,861 96,695 200,556 515,556 3,615,000 2001 4.75% 310,000 96,695 89,333 186,028 496,028 3,305,000 2002 4.90% 330,000 89,333 81,248 170,580 500,580 2,975,000 2003 5.00% 330,000 81,248 72,998 154,245 484,245 2,645,000 2004 5.15% 245,000 72,998 66,689 139,686 384,686 2,400,000 2005 5.15% 255,000 66,689 60,123 126,811 381,811 2,145,000 2006 5.30% 270,000 60,123 52,968 113,090 383,090 1,875,000 2007 5.40% 280,000 52,968 45,408 98,375 378,375 1,595,000 2008 5.50% 295,000 45,408 37,295 82,703 377,703 1,300,000 2009 5.60% 315,000 37,295 28,475 65,770 380,770 985,000 2010 5.70% 330,000 28,475 19,070 47,545 377,545 655,000 2011 5.80% 355,000 19,070 8,775 27,845 382,845 300,000 2012 5.85% 300,000 8,775 - 8.775 308.775 - 161 CITY OF BAYTOWN STATEMENT OF BONDED INDEBTEDNESS GENERAL OBLIGATION BONDS Fiscal Year 2002 -03 Fiscal Interest Principal Interest Interest Total Annual Principal Year Rate Due 02/01 Due 02/01 Due 08/01 Interest Requirement Outstanding r ax m revenue t-err. of Mug. Series 1997A Date of Issue - July 1, 1995 Term - 20 Years 2004 6.25% 155,000 82,885 78,041 160,926 $ 3,930,000 1999 7.50% $ 115,000 $ 107,073 $ 102,760 $ 209,833 $ 324,833 3,815,000 2000 7.50% 120,000 102,760 98,260 201,020 321,020 3,695,000 2001 7.50% 130,000 98,260 93,385 191,645 321,645 3,565,000 2002 7.50% 135,000 93,385 88,323 181,708 316.708 3.430.000 2004 6.25% 155,000 82,885 78,041 160,926 315,926 3,130,000 2005 4.50% 165,000 78,041 74,329 152,370 317,370 2,965,000 2006 4.60% 175,000 74,329 70,304 144,633 319,633 2,790,000 2007 4.70% 185,000 70,304 65,956 136,260 321,260 2,605,000 2008 4.80% 195,000 65,956 61,276 127,233 322,233 2,410,000 2009 4.90% 210,000 61,276 56,131 117,408 327,408 2,200,000 2010 5.00% 220,000 56,131 50,631 106,763 326,763 1,980,000 2011 5.00% 235,000 50,631 44,756 95,388 330,388 1,745,000 2012 5.05% 250,000 44,756 38,444 83,200 333,200 1,495,000 2013 5.10% 265,000 38,444 31,686 70,130 335,130 1,230,000 2014 5.10% 280,000 31,686 24,546 56,233 336,233 950,000 2015 5.15% 300,000 24,546 16,821 41,368 341,368 650,000 2016 5.15% 315,000 16,821 8,710 25,531 340,531 335,000 2017 5.20% 335,000 8,710 - 8,710 343,710 - 2017 $ 3.930.000 $ 1.194.318 $ 1.087.245 $ 2.281.563 $ 6211563 695,000 Tax & Revenue Series 1998 Date of Issue - May 15,1998 Term - 20 Years 263,379 547,459 1,467,459 10 860 000 2004 $ 15,060,000 1999 4.50% $ 730,000 $ 508,984 $ 341,454 $ 850,438 $ 1,580,438 14,330,000 2000 4.50% 815,000 341,454 323,117 664,571 1,479,571 13,515,000 2001 4.50% 850,000 323,117 303,992 627,109 1,477,109 12,665,000 1 2003 4.50% 920,000 284,079 263,379 547,459 1,467,459 10 860 000 2004 4.50% 965,000 263,379 241,667 505,046 1,470,046 9,895,000 2005 4.50% 1,005,000 241,667 219,054 460,721 1,465,721 8,890,000 2006 4.50% 1,050,000 219,054 195,429 414,484 1,464,484 7,840,000 2007 6.00% 1,095,000 195,429 162,579 358,009 1,453,009 6,745,000 2008 4.60% 1,145,000 162,579 136,244 298,824 1,443,824 5,600,000 2009 4.60% 445,000 136,244 126,009 262,254 707,254 5,155,000 2010 4.60% 465,000 126,009 115,314 241,324 706,324 4,690,000 2011 4.70% 490,000 115,314 103,799 219,114 709,114 4,200,000 2012 4.80% 510,000 103,799 91,559 195,359 705,359 3,690,000 2013 4.88% 540,000 91,559 78,397 169,956 709,956 3,150,000 2014 4.88% 565,000 78,397 64,625 143,022 708,022 2,585,000 2015 5.00% 600,000 64,625 49,625 114,250 714,250 1,985,000 2016 5.00% 630,000 49,625 33,875 83,500 713,500 1,355,000 2017 5.00% 660,000 33,875 17,375 51,250 711,250 695,000 2018 5.00% 695,000 17,375 - 17,375 712,375 - $ 15,060,000 $ 3,660,560 S 3.151.576 $ 6.812.135 $ 21.R72.135 162 CITY OF BAYTOWN STATEMENT OF BONDED INDEBTEDNESS GENERAL, OBLIGATION BONDS Fiscal Year 2002 -03 Fiscal Interest Principal Interest Interest Total Annual Principal Year Rate Due 02/01 Due 02/01 Due 08 /01 Interest Requirement Outstanding General Obligation & Rerd 6.00% 50,000 111,355 109,855 221,210 271,210 Series 1998 2002 6.00% Date of Issue - July 1, 1998 106,555 Term - 17 Years 326,410 3,840,000 2003 6.00% 120,000 106,555 102,955 209,510 $ 15,235,000 1999 4.500% $ 130,000 $ 400,086 $ 340,494 $ 740,580 $ 870,580 15,105,000 2000 4.500% 110,000 340,494 338,294 678,788 788,788 14,995,000 2001 4.500% 115,000 338,294 335,965 674,259 789,259 14,880,000 2002 4.500% 1,105,000 335,965 313,036 649,001 1,754,001 13,775,000 2003 4.500% 1,110,000 313,036 289,726 602,763 1,712,763 12,665,000 2004 4.500% 1,395,000 289,726 259,734 549,460 1,944,460 11,270,000 2005 4.500% 1,455,000 259,734 227,724 487,458 1,942,458 9,815,000 2006 4.500% 1,580,000 227,724 192,569 420,293 2,000,293 8,235,000 2007 6.000% 1,140,000 192,569 166,919 359,488 1,499,488 7,095,000 2008 4.600% 1,325,000 166,919 136,444 303,363 1,628,363 5,770,000 2009 4.600% 1,385,000 136,444 104,589 241,033 1,626,033 4,385,000 2010 4.600% 1,450,000 104,589 70,876 175,465 1,625,465 2,935,000 2011 4.700% 1,525,000 70,876 34,658 105,534 1,630,534 1,410,000 2012 4.800% 790,000 34,658 15,500 50,158 840,158 620,000 2013 4.875% 195,000 15,500 10,625 26,125 221,125 425,000 2014 4.875% 205,000 10,625 5,500 16,125 221,125 220,000 2015 5.000% 220,000 5,500 9,574 5,500 225,500 36.265.570 - $ 15.235.000 $ 1242.71R S 2 942 651 S 6 ORS 7R0 c )t 77n 1Ro Certificate penes zuuu Date of Issue - April 1 2000 Term - 20 Years 2000 $ - $ $ 74,237 $ 74,237 $ - $ 4,000,000 2001 6.00% 50,000 111,355 109,855 221,210 271,210 3,950,000 2002 6.00% 110,000 109,855 106,555 216,410 326,410 3,840,000 2003 6.00% 120,000 106,555 102,955 209,510 329,510 3,720,000 2004 6.00% 130,000 102,955 99,055 202,010 332,010 3,590,000 2005 6.00% 135,000 99,055 95,005 194,060 329,060 3,455,000 2006 6.00% 140,000 95,005 90,805 185,810 325,810 3,315,000 2007 6.00% 150,000 90,805 86,305 177,110 327,110 3,165,000 2008 6.00% 165,000 86,305 81,355 167,660 332,660 3,000,000 2009 6.00% 175,000 81,355 76,105 157,460 332,460 2,825,000 2010 5.55% 185,000 76,105 70,971 147,076 332,076 2,640,000 2011 5.15% 200,000 70,971 65,821 136,793 336,793 2,440,000 2012 5.20% 210,000 65,821 60,361 126,183 336,183 2,230,000 2013 5.25% 225,000 60,361 54,455 114,816 339,816 2,005,000 2014 5.30% 235,000 54,455 48,228 102,683 337,683 1,770,000 2015 5.35% 250,000 48,228 41,540 89,768 339,768 1,520,000 2016 5.35% 265,000 41,540 34,451 2,448,558 2,713,558 1,255,000 2017 5.45% 285,000 34,451 26,685 4,675,905 4,960,905 970,000 2018 5.45% 305,000 26,685 18,374 9,135,400 9,440,400 665,000 2019 5.50% 320,000 18,374 9,574 18,061,290 18,381,290 345,000 2020 5.55% 345,000 9,574 - 35.920.570 36.265.570 - 163 CITY OF BAYTOWN STATEMENT OF BONDED INDEBTEDNESS GENERAL OBLIGATION BONDS Fiscal Year 2002 -03 Fiscal Interest Principal Interest Interest Total Annual Principal Year Rate Due 02/01 Due 02/01 Due 08/01 Interest Requirement Outstanding General Obligation $ 7,010,000 Series 2002 Date of Issue - December 13, 2001 Term - 20 Years Fiscal Interest Principal Interest Interest Total Total Debt Balance of Year Rate Due 2/1 Due 2/1 Due 811 Interest for Fiscal Yr Principal $ 7,010,000 2002 $ S - $ 240,538 $ 240,538 $ 240,538 7,010,000 2003 5.00% 205,000 180,403 175,278 355,681• 560,681 6,805,000 2004 5.00% 220,000 175,278 169,778 345,056 565,056 6,585,000 2005 5.00% 230,000 169,778 164,028 333,806 563,806 6,355,000 2006 5.00% 240,000 164,028 158,028 322,056 562,056 6,115,000 2007 5.25% 255,000 158,028 151,334 309,363 564,363 5,860,000 2008 5.25% 265,000 151,334 144,378 295,713 560,713 5,595,000 2009 5.25% 280,000 144,378 137,028 281,406 561,406 5,315,000 2010 5.25% 295,000 137,028 129,284 266,313 561,313 5,020,000 2011 5.25% 315,000 129,284 121,016 250,300 565,300 4,705,000 2012 4.75% 330,000 121,016 113,178 234,194 564,194 4,375,000 2013 4.85% 345,000 113,178 104,812 217,990 562,990 4,030,000 2014 4.90% 360,000 104,812 95,992 200,804 560,804 3,670,000 2015 5.00% 380,000 95,992 86,492 182,484 562,484 3,290,000 2016 5.00% 400,000 86,492 76,492 162,984 562,984 2,890,000 2017 5.13% 420,000 76,492 65,729 142,221 562,221 2,470,000 2018 5.13% 445,000 65,729 54,326 120,056 565,056 2,025,000 2019 5.25% 465,000 54,326 42,120 96,446 561,446 1,560,000 2020 5.40% 490,000 42,120 28,890 71,010 561,010 1,070,000 2021 5.40% 520,000 28,890 14,850 43,740 563,740 550,000 2022 5.40% 550,000 14,850 - 14,850 564,850 S 7,010,000 $ 2,213,438 $ 2,273,572 $ 4,487,010 $ 11,497,011 General Obligation Refunding S 11,610,000 Series 2002 Date of Issue - December 13, 2001 Term - 10 Years Fiscal Interest Principal Interest Interest Total Total Debt Balance of Year Rate Due 2/1 Due 2/1 Due 8/1 Interest for Fiscal Yr Principal $ 11,610,000 2002 $ $ $ 398,742 $ 398,742 $ 398,742 11,610,000 2003 5.00% 875,000 299,056 277,181 576,238 1,451,238 10,735 000 2004 5.00% 785,000 277,181 257,556 534,738 1,319,738 9,950,000 2005 5.00% 830,000 257,556 236,806 494,363 1,324,363 9,120,000 2006 5.00% 815,000 236,806 216,431 453,238 1,268,238 8,305,000 2007 5.25% 1,380,000 216,431 180,206 396,638 1,776,638 6,925,000 2008 5.25% 1,450,000 180,206 142,144 322,350 1,772,350 5,475,000 2009 5.25% 1,530,000 142,144 101,981 244,125 1,774,125 3,945,000 2010 5.25% 1,615,000 101,981 59,588 161,569 1,776,569 2,330,000 2011 5.25% 1,700,000 59,588 14,963 74,550 1,774,550 630,000 2012 4.75% 630,000 14,963 - 14,963 644,963 - $ 11,610,000 $ 1,785,913 $ 1,885,598 $ 3,671,510 $ 15.281,514 164 CITY OF BAYTOWN STATEMENT OF BONDED INDEBTEDNESS GENERAL OBLIGATION BONDS Fecal Year 2002 -03 Fiscal Interest Principal Interest Interest Total Annual Principal Year Rate Due 02/01 Due 02/01 Due 08/01 Interest Requirement Outstanding Fiscal Interest Principal Interest Interest Total Total Debt Balance of Year Rate Due 2/1 Due 2/1 Due 8/1 Interest for Fiscal Yr Principal $ 3,020,000 2002 $ $ $ 94,680 $ 94,680 $ 94,680 3,020,000 2003 4.50% 245,000 71,010 65,498 136,508 381,508 2,775,000 2004 4.50% 255,000 65,498 59,760 125,258 380,258 2,520,000 2005 4.50% 265,000 59,760 53,798 113,558 378,558 2,255,000 2006 4.50% 275,000 53,798 47,610 101,408 376,408 1,980,000 2007 4.50% 290,000 47,610 41,085 88,695 378,695 1,690,000 2008 4.70% 305,000 41,085 33,918 75,003 380,003 1,385,000 2009 4.80% 320,000 33,918 26,238 60,155 380,155 1,065,000 2010 4.88% 340,000 26,238 17,950 44,188 384,188 725,000 2011 4.90% 350,000 17,950 9,375 27,325 377,325 375,000 2012 5.00% 375,000 9,375 9,375 384,375 - $ 3,020,000 $ 426,240 S 449,910 $ 876,150 $ 3,896,153 165 I hr. CITY OF B AYTOWN ORGANIZATION CHART HOTEL /MOTEL FUND 167 C1TY OF BAYTO" HOTELIMOTEL FUND 232 BUDGET SUMMARY BY FUND Actual Budget Estimated Adopted 2000-01 2001 -02 2001 -02 2002 -03 Revenues Hotel/Motel Occupancy Tax $ 505,822 $ 495,883 $ 484,418 $ 495,883 Participation Fees 1,053 5,000 1,000 1,000 Interest Income 37,486 34,000 29,090 26,750 Sale of Merchandise 1,369 - 489 - Total Revenues 545,730 534,883 514,997 523,633 Expenditures Personnel Services Supplies Maintenance Services Sundry 7,453 13,125 7,658 9,592 1,751 4,900 98,372 256,928 18,360 39,070 9,302 12,292 4,900 4,900 165,428 281,324 568 650 650 650 Total Operating 115,802 285,195 198,640 338,236 Capital Outlay 4,250 53,000 53,000 53,000 Transfers Out - Debt 318,658 317,245 317,245 315,608 Contingency - 25,000 - 25,000 Total Expenditures 438,710 680,440 568,885 731,844 Excess (Deficit) Revenues Over Expenditures 107,020 (145,557) (53,888) (208,211) Fund Balance - Beginning 750,242 857,262 857,262 803,374 FundBalance - Ending $ 857,262 $ 711,705 $ 803,374 $ 595,163 Hotel Motel Tax Fund Expenditures by Function Dew service 43% n l,mnee - ,....,� Arts 1% Historical 3% L Promotional 42% 169 CITY OF BAYTOWN PROGRAM SUMMARY 5030 HOTEL/MOTEL FUND Program Description The Hotel/Motel Occupancy Tax provides a significant source of revenue for programs and facilities that increase tourism. Major Goals • To provide activities and promotions to enhance tourist participation within the City of Baytown. • Provide support for programs that enrich the quality of life for citizens by cultivating an appreciation in the Arts and historical presentation. Major Objectives • Continue upgrade and maintenance of facilities. • Provide related advertising and promotions. • Develop a public relations/media campaign that effectively promotes the resources of the community. Actual Budget Estimated Adopted Expenditures by Function 2000 -01 2001 -02 2001 -02 2002 -03 50310 Arts $ 2.564 $ 10.028 $ 9.908 $ 10.028 50320 Promotional 102,805 250,467 139,032 303,508 50330 Historical 14,683 19,700 19,700 19,700 50340 Convention Center - 83,000 83,000 83,000 Transfer to GOIS 318,658 317,245 317,245 315,608 Total Expenditures $438,710 $680,440 $568,885 $731,844 170 CITY OF BAYTOWN SERVICE LEVEL BUDGET 5030 HOTEL/MOTEL Actual Budget Estimated Adopted Acct# Acct Description 2000 -01 2001 -02 2001 -02 2002 -03 7100 Personnel Services 71009 Overtime $ 5,664 $ 13,125 $ 14,723 $ 35,581 71021 Health & Dental Insurance 433 53,000 54 - 71022 TMRS 803 53,000 2,104 2,273 71023 FICA 424 1,125 1,216 71028 Workers Compensation 129 - 354 - Total Personnel Services 7,453 13,125 18,360 39,070 7200 Supplies 72002 Postage - 500 357 700 72004 Printing 314 1,050 937 1,300 72019 Supplies Purchased for Resale 2,880 - - - 72041 Educational 7,344 8,042 8,008 10,292 Total Supplies 10,538 9,592 9,302 12,292 7300 Maintenance 73011 Buildings 529 2,700 2,700 2,700 73027 Heating & Cooling System 1,222 2,200 2,200 2,200 Total Maintenance 1,751 4,900 4,900 4,900 7400 Services 74002 Electric Service 11,208 12,500 12,500 12,500 74005 Natural Gas 1,724 2,300 2,300 2,300 74021 Special Services 47,122 146,878 110,600 170,328 74036 Advertising 31,893 83,750 30,278 84,346 74051 Rents 1,425 4,500 4,250 4,850 74087 Miscellaneous 5,000 7,000 5,500 7,000 Total Services 98,372 256,928 165,428 281,324 7500 Sundry Charges 75001 Contributions 250 650 650 650 77105 TPOA Symposium 318 - - - Total Sundry & Other 568 650 650 650 Total Operating 118,682 285,195 198,640 338,236 8000 Capital Outlay 80001 Furniture & Equip <$5000 4,250 - - - 82011 Building & Improvements - 53,000 53,000 53,000 Total Capital Outlay 4,250 53,000 53,000 53,000 9000 Other Financing Uses 91401 To G O I S 318,658 317,245 317,245 315,608 Total Other Financing Uses 318,658 317,245 317,245 315,608 9900 Contingencies 99001 Contingencies 25,000 - 25,000 Total Contingencies - 25,000 - 25,000 TOTAL DEPARTMENT $ 441,590 $ 680,440 $ 568,885 $ 731,844 171 172 CITY OF BAYTOWN ORGANIZATION CHART WATER AND SEWER FUND City Council City Manager Assistant City W Assistant City Manager ' I' Manager Director of Public I I Director of Finance Works/Utilities Director of N I Treasurer Utilities I' Water Wastewater Utility Billing Operations Operations and Collections 173 CITY OF BAYTOWN WATER & SEWER FUND 520 BUDGET SUMMARY BY FUND Actual Budget Estimated Adopted 2000 -01 2001 -02 2001 -02 2002-03 Revenues Intergovernmental S 667,500 $ 765,664 $ 787,297 $ 834,866 Operating Revenues 14,949,027 16,463,407 16,311,500 17,087,017 NonoperatingRevenues 335,035 304,950 329,632 276,120 Miscellaneous 90,894 63,250 68,045 55,000 Operating Transfers -in 29,545 88,626 29,545 29,545 Total Revenues 16,072,001 17,685,897 17,526,019 18,282,548 Expenditures by Type: Personnel Services 3,962,179 4,662,181 4,526,393 4,798,537 Supplies 5,145,848 5,354,833 5,082,210 5,352,958 Maintenance 633,985 758,650 757,829 645,450 Services 1,499,211 1,762,721 1,738,945 1,662,514 Sundry 73,322 60,000 160,000 100,000 Total Operating 11,314,545 12,598,385 12,265,377 12,559,459 Capital Outlay 557,061 473,734 382,692 437,700 DebtRequiremems 2,848,210 3,308,119 3,021,930 3,983,330 Transfers Out 1,307,056 1,255,659 1,255,659 1,252,059 Contingency - 50,000 Ttuuf Out & ONar 50,000 Total Expenditures 16,026,872 17,685,897 16,925,658 18,282,548 Excess (Deficit) Revenues Over Expenditures 45,129 600,361 Working Capital - Beginning 2,714,778 2,759,907 2,759,907 3,360,268 Working Capital - Ending $ 2,759,907 S 2,759,907 S 3,360268 $ 3,360,268 Adopted Budget 2002 -03 by Expenditure Type O. b% 42% Ce wwiry 3% Debt ftegvitemevb Panoml3mviwt 22% 26% Ttuuf Out & ONar 9% 174 CITY OF BAYTOWN WATER & SEWER FUND 520 BUDGET SUMMARY BY FUND Revenues Intergovernmental Operating Revenues Non - operating Revenues Miscellaneous Operating Transfers -in Total Revenues Expenditures by Function General Government Water Operations Wastewater Operations Utility Construction Total Operating Actual Budget Estimated Adopted 2000-01 2001 -02 2001 -02 2002 -03 $ 667,500 $ 765,664 $ 787,297 $ 834,866 14,949,027 16,463,407 16,311,500 17,087,017 335,035 304,950 329,632 276,120 90,894 63,250 68,045 55,000 29,545 88,626 29,545 29,545 16,072,001 17,685,897 17,526,019 18,282,548 719,378 926,323 960,014 1,035,917 6,351,848 6,749,296 6,450,720 6,662,375 3,876,239 4,550,534 4,491,086 4,385,803 924,141 895,966 746,249 963,064 11,871,606 13,122,119 12,648,069 13,047,159 Transfer to Debt Service 2,848,210 3,308,119 3,021,930 3,983,330 Transfer to Other Funds 1,307,056 1,255,659 1,255,659 1,252,059 4,155,266 4,563,778 4,277,589 5,235,389 Total Expenditures 16,026,872 17,685,897 16,925,658 18,282,548 Excess (Deficit) Revenues Over Expenditures 45,129 600,361 Working Capital - Beginning 2,714,778 2,759,907 2,759,907 3,360,268 Working Capital - Ending $ 2,759,907 $ 2,759,907 $ 3,360,268 $ 3,360,268 Adopted Budget 2002 -03 by Expenditure Function General Crove erd Transfers & Other 29 °/ Water Operations 36% Utility Construction 6% W=mata Opmtions 24% 175 CITY OF BAYTOWN WATER & SEWER FUND 520 OPERATING RESULTS Operating Revenues Water Sales Sewer Service Service Charges and Other BAWA Contract Payment Total Operating Revenues Operating Expenses Water Purchases Personnel Services Supplies Maintenance Services Miscellaneous Depreciation Total Operating Expenditures Operating Income (Loss) Non - operating Actual Budget Estimated Adopted 2000 -01 2001 -02 2001 -02 2002 -03 $ 7,677,842 $ 8,679,476 $ 8,415,000 $ 8,990,596 6,458,666 7,095,231 7,090,000 7,311,246 1,147,554 993,650 1,136,132 1,061,295 667,500 765,664 787,297 834,866 15,951,562 17,534,021 17,428,429 18,198,003 4,816,877 4,927,829 4,675,701 4,927,829 3,962,179 4,662,181 4,526,393 4,798,537 328,971 427,004 406,509 425,129 633,985 758,650 757,829 645,450 1,499,211 1,762,721 1,738,945 1,662,514 73,322 60,000 160,000 100,000 2,339,760 2,523,756 2,185,498 2,523,756 13,654,305 15,122,141 14,450,875 15,083,215 2,297,257 2,411,880 2,977,554 3,114,788 Interest Revenue and Other 90,894 63,250 68,045 55,000 Interest Expenses and Other (1,528,210) (1,763,690) (1,626,930) (1,971,608) Contingency (50,000) (50,000) Total Non - operating Expenses (1,437,316) (1,750,440) (1,558,885) (1,966,608) Net Income Before Operating Transfers 859,941 661,440 1,418,669 1,148,180 Operating Transfers Operating Transfers In 29,545 88,626 29,545 29,545 Operating Transfers (Out) (1,307,056) (1,255,659) (1,255,659) (1,252,059) Net Operating Transfers (1,277,511) (1,167,033) (1,226,114) (1,222,514) Net Income (Loss) $ (417,570) $ (505,593) $ 192,555 $ (74,334) Reconciliation of Net Income (Loss) to Revenues Over (Under) Expenses: Net Income (Loss) $ (417,570) S (505,593) S 192,555 $ (74,334) Principal Debt Retirement (1,320,000) (1,544,429) (1,395,000) (2,011,722) Capital Outlay (557,061) (473,734) (382,692) (437,700) Depreciation 2,339,760 2,523,756 2,185,498 2,523,756 Revenues Over (Under) Expenditures $ 45,129 $ - $ 600,361 $ - 176 CITY OF BAYTOWN WATER & SEWER FUND REVENUE DETAIL Actual Budget Estimated Adopted Acct# Revenue 2000 -01 2001.02 2001 -02 2002 -03 43302 BAWA- Contract Svcs. Total Intergovernmental 46001 Sale of Water 46002 Sewer Service 46003 Penalties 46005 City Fire Hydrants 46006 City Water & Sewer Svcs. 46007 Pollution Control Fees Operating Revenues 47102 Turn-on Fees 47103 Water Tap Fees 47104 Sewer tap Fees 47105 Connection Fees Non - operating Revenues $ 667,500 $ 765,664 $ 787,297 $ 834,866 667,500 765,664 787,297 834,866 7,677,842 8,679,476 8,415,000 8,990,596 6,458,666 7,095,231 7,090,000 7,311,246 461,039 401,800 467,700 409,837 165,000 165,000 165,000 225,000 75,000 75,000 75,000 102,500 111,480 46,900 98,800 47,838 14,949,027 16,463,407 16,311,500 17,087,017 75,365 70,000 87,900 77,000 74,600 74,000 106,500 107,500 35,275 69,450 32,600 32,565 149,795 91,500 102,632 59,055 335,035 304,950 329,632 276,120 49001 Sale of City Property 5,117 3,250 - - 49003 Interest on Investment 85,777 60,000 68,045 55,000 Total Miscellaneous 90,894 63,250 68,045 55,000 TOTAL REVENUES 16,042,456 17,597,271 17,496,474 18,253,003 61101 From General Fund 29,545 29,545 29,545 29,545 61320 From Capital Projects - 59,081 - - Total Operating Transfer -In 29,545 88,626 29,545 29,545 TOTAL REVENUES & TRANSFERS $ 16,072,001 $ 17,685,897 $ 17526,019 $ 18,282,548 177 CITY OF BAYTOWN WATER & SEWER FUND 520 BUDGET SUMMARY BY ACCOUNT Actual Budget Estimated Adopted Acct# Acct Description 2000 -01 2001 -02 2001 -02 2002 -03 71002 Regular Wages $ 2,606,989 $ 3,042,394 $ 2,972,037 $ 3,135,275 71003 Part Time Wages 8,608 - - - 71009 Overtime 304,047 315,329 299,110 293,802 71011 Extra Help/Temporary 10,253 6,147 9,192 6,137 71021 Health & Dental Insurance 334,311 477,343 419,957 476,745 71022 TMRS 413,570 494,351 485,744 492,503 71023 FICA 217,955 253,113 258,697 253,388 71028 Workers Compensation 58,258 58,504 66,896 61,687 71041 Allowances 8,188 15,000 14,760 15,000 71051 Merit & Across The Board - - - 64,000 73045 Total Personnel Services 3,962,179 4,662,181 4,526,393 4,798,537 72001 Office 10,749 13,200 13,457 14,070 72002 Postage 51,494 52,900 52,233 64,005 72004 Printing 9,333 7,450 7,895 10,000 72007 Wearing Apparel 35,008 32,380 34,993 34,825 72016 Motor Vehicle 76,733 82,219 62,895 68,754 72021 Minor Tools 13,442 29,730 26,625 27,625 72026 Cleaning & Janitorial 1,937 2,275 2,476 2,500 72031 Chemical 130,207 206,000 205,600 203,000 72032 Medical 29 300 300 300 72041 Educational 39 550 35 50 72052 Treated Water 4,816,877 4,927,829 4,675,701 4,927,829 74051 Total Supplies 5,145,848 5,354,833 5,082,210 5,352,958 73001 Land 4,887 4,000 3,232 4,000 73011 Buildings 9,327 5,400 5,400 5,400 73022 Sanitary Sewers 31,085 31,000 31,000 31,000 73023 Water Distribution System 51,646 57,000 57,000 57,000 73024 Reservoirs & Wells 4,146 43,500 23,000 5,000 73025 Streets Sidewalks & Curbs 11,163 11,000 11,000 11,000 73027 Heating & Cooling System 3,356 4,500 4,500 4,500 73041 Furniture & Fixtures 6,758 5,350 5,297 5,350 73042 Machinery & Equipment 194,572 265,000 264,500 224,500 73043 Motor Vehicles 285,764 199,200 225,400 205,200 73045 Radio & Testing Equipment - 2,700 2,500 2,500 73047 Meters & Settings 31,281 130,000 125,000 90,000 Total Maintenance 633,985 758,650 757,829 645,450 74001 Communication 3,544 6,100 6,100 10,243 74002 Electric Service 1,110,069 1,152,400 1,144,400 1,135,267 74005 Natural Gas 262 500 300 300 74011 Hire Of Equipment 6,335 9,560 9,260 9,360 74021 Special Services 145,556 300,425 285,281 227,369 74022 Audits 16,000 17,600 17,001 20,251 74036 Advertising - 475 - - 74041 Travel & Reimbursables 1,993 8,800 5,425 8,397 74042 Education & Training 13,016 15,900 15,379 19,165 74051 Rents 127,383 152,700 152,700 152,700 178 CITY OF BAYTOWN WATER & SEWER FUND 520 BUDGET SUMMARY BY ACCOUNT Actual Budget Estimated Adopted Acct# Acct Description 2000-01 2001 -02 2001 -02 2002 -03 74061 Demolition Of Structures $ - $ 25,000 $ 25,000 $ - 74071 Association Dues 1,205 1,920 1,929 2,029 74210 General Liability Ins 9,955 12,480 11,432 10,667 74220 Errors & Omissions 13,756 17,244 16,255 15,412 74240 Auto Liability 18,989 19,925 16,399 14,528 74241 Auto Collision 2,659 4,558 4,824 5,729 74242 Auto Catastrophic 644 674 673 687 74271 Mobile Equipment 1,157 1,425 1,630 1,695 74272 Real & Personal Property 13,568 15,035 11,626 15,215 74275 Boiler & Machinery - - 12,331 - 74277 Flood Insurance 12,154 - 12,500 74280 Bonds 966 - 1,000 1,000 Total Services 1,499,211 1,762,721 1,738,945 1,662,514 75088 Bad Debt -Cutoff Accounts 73,322 60,000 160,000 100,000 Total Sundry Charges 73,322 60,000 160,000 100,000 Total Operating 11,314,545 12,598,385 12,265,377 12,559,459 80001 Furniture & Equip <$5000 6,174 - 1,033,841 - 8201 l Building & Improvements 13,942 5,000 - 5,000 83023 Water Distribution System 206,723 130,000 40,000 175,000 83029 Sewer Connections 7,487 6,000 6,000 6,000 83035 Meters & Connections 45,086 32,000 40,000 40,000 84042 Machinery & Equipment - 11,000 7,812 65,700 84043 Motor Vehicles 146,937 113,000 112,146 146,000 86011 Capital Lease Purchases 130,712 176,734 176,734 Total Capital Outlay 557,061 473,734 382,692 437,700 91101 To General Fund 1,033,841 1,033,841 1,033,841 1,033,841 91401 To G O I S ((79�,- L600 cO'5) 160,118 166,818 166,818 163,218 91507 To 1992 Revenues Bonds Fd 13,360 - - - 91521 To Sick Leave - Water & Sewe 97,839 55,000 55,000 55,000 91522 To W W I S 2,848,210 3,308,119 3,021,930 3,983,330 91527 To 1996 TWDB Bonds Fund 1,898 - - - Total Other Financing Uses 4,155,266 4,563,778 4,277,589 5,235,389 99001 Contingencies 50,000 50,000 Total Contingencies 50,000 50,000 TOTAL EXPENDITURES $ 16;026,872 $ 17,685,897 $ 16,925,658 $ 18,282,548 179 CITY OF BAYTOWN PROGRAM SUMMARY 1030 UTILITY BILLING & COLLECTIONS Program Description The Utility Billing Division is responsible for the monthly procedures related to the billing of water, sewer and garbage services provided to the citizens. They ensure the customer meters are properly read and billed for services received, generate monthly bills, disburses security deposits, process past due accounts, report meter problems for replacement or repair. The main priority of the division is to provide positive customer service. Major Goals • Maintain a high degree of accuracy in billing. Maintain meter reading accuracy at 99.9 %. Professionally and tactfully enforce rules and regulations of the City ordinance. Provide professional customer service. Major Objectives • Accurately bill utility customers in a timely manner. • Obtain accurate meter readings and stay on schedule for monthly readings. • Provide employee training in customer service. 180 Actual Budget Estimated Projected Workload Measures 2000 -01 2001 -02 2001 -02 2002 -03 1. Accounts Billed — per month 18,476 18,410 18,644 18,744 2. Meters Read — per month 20,000 20,400 20,705 20,805 3. Security Deposits — per month 201 225 215 230 4. Automatic Bank Drafts — per month 936 350 948 960 Performance Measures 1. Cost / Transaction - per year 1.11 0.76 1.17 1.22 2. Meter Reading Accuracy 99% 99% 98% 99% 3. Percentage of Estimated Accounts Per Month N/A N/A 9% 7% 180 CITY OF BAYTOWN SERVICE LEVEL BUDGET 1030 UTILITY BILLING & COLLECTIONS Actual Budget Estimated Adopted Acct# Acct Description 2000 -01 2001 -02 2001 -02 2002 -03 71V0 rersonnel services 71002 Regular Wages S 284,764 S 324,662 S 327,427 $ 378,897 71003 Part Time Wages 8,608 - - - 71009 Overtime 8,311 5,603 10,699 5,760 71011 Extra Help/Temporary 10,253 6,147 9,192 6,137 71021 Health & Dental Insurance 43,878 62,494 49,169 56,209 71022 TMRS 41,772 47,868 48,135 55,504 71023 FICA 22,982 25,298 26,073 29,090 71028 Workers Compensation 3,323 3,546 3,690 4,649 71041 Allowances 2,668 3,480 3,480 3,480 Total Personnel Services 426,559 479,098 477,865 539,726 7200 Supplies 72001 Office 7,411 8,500 8,757 9,370 72002 Postage 51,494 52,900 52,233 64,005 72004 Printing 2,339 - - - 72007 Wearing Apparel 1,126 1,000 898 1,100 72016 Motor Vehicle 6,649 8,819 7,395 7,854 72021 Minor Tools 451 1,375 1,375 1,375 72026 Cleaning & Janitorial 390 575 776 800 Total Supplies 69,860 73,169 71,434 84,504 7300 Maintenance 73041 Furniture & Fixtures 5,256 5,350 5,297 5,350 73043 Motor Vehicles 7,550 10,000 10,000 10,000 73045 Radio & Testing Equipment 100 100 100 Total Maintenance 12,806 15,450 15,397 15,450 7400 Services 74001 Communication - - - 4,143 74002 Electric Service 3,042 - - - 74011 Hire Of Equipment 1,382 1,860 1,860 1,860 74021 Special Services 1,980 2,079 2,079 74036 Advertising - - - - 74041 Travel & Reimbursables 25 1,200 25 1,197 74042 Education & Training 159 1,600 179 1,465 74071 Association Dues 100 109 109 Total Services 4,608 6,740 4,252 10,853 Total Operating 513,833 574,457 568,948 650,533 8000 Capital Outlay 80001 Furniture & Equip <$5,000 374 - - - 84043 Motor Vehicles 14,175 - - Total Capital Outlay 14,549 8,700 TOTAL DEPARTMENT S 528,382 S 574,457 S 568,948 S 659,233 181 BAYTOWN 182 CITY OF BAYTOWN SERVICE LEVEL BUDGET 1190 WATER & SEWER GENERAL OVERHEAD W &S General Overhead codifies expenditures that are not directly associated with my other department within the Water & Sewer Fund. The major components are insurance, special programs and contingencies. Acct# Acct Description Actual 2000 -01 Budget 2001 -02 Estimated 2001 -02 Adopted 2002 -03 7100 Personnel Services 9900 Contingencies 71051 Merit & Across The Board $ - $ - $ - $ 64,000 50,000 Total Personnel Services - - - 64,000 7200 Supplies 72004 Printing 6,994 7,450 7,895 10,000 Total Supplies 6,994 7,450 7,895 10,000 7300 Maintenance 73011 Buildings 5,388 - - - 73041 Furniture & Fixtures 1,502 - - - 73047 Meters & Settings 5,000 - Total Maintenance 6,890 5,000 7400 Services 74021 Special Services - 135,475 130,000 50,000 74022 Audits 16,000 17,600 17,001 20,251 74210 General Liability Insurance 9,955 12,480 11,432 10,667 74220 Errors & Omissions 13,756 17,244 16,255 15,412 74240 Auto Liability 18,989 19,925 16,399 14,528 74241 Auto Collision 2,659 4,558 4,824 5,729 74242 Auto Catastrophic 644 674 673 687 74271 Mobile Equipment 1,157 1,425 1,630 1,695 74272 Real & Personal Property 13,568 15,035 11,626 15,215 74275 Boiler & Machinery - - 12,331 - 74277 Flood Insurance 12,154 - - 12,500 74280 Bonds _ _ 966 1,000 1,000 Total Services 89,848 224,416 223,171 147,684 7500 Sundry Charges 75088 Bad Debt -Cutoff Accounts 73,322 60,000 160,000 100,000 Total Sundry & Other 73,322 60,000 160,000 100,000 Total Operating 177,054 296,866 391,066 321,684 8000 Capital Outlay 82011 Building & Improvements 13,942 5,000 5,000 Total Capital Outlay 13,942 5,000 5,000 9900 Contingencies 99001 Contingencies 50,000 - 50,000 Total Contingencies - 50,000 50,000 TOTAL DEPARTMENT $ 190,996 $ 351,866 $ 391,066 $ 376,684 183 CITY OF BAYTOWN PROGRAM SUNIMARY 3040 WATER OPERATIONS Program Description The Water Operations group of the City of Baytown consists of the following divisions: Water Distribution, Water Treatment and Treated Water. The Water Distribution is responsible for the operation and maintenance of the distribution system including transmission lines, elevated storage tanks, and well sites. The Water Treatment division includes personnel costs associated with the operation of the Baytown Area Water Authority surface water treatment plant. The Treated Water division consists of the budgeted water purchased by the City of Baytown from the Baytown Area Water Authority. Major Goals • To operate and maintain a reliable distribution system with the ability to deliver a sufficient quantity of safe and good quality water under adequate pressure to the utilities' customers at all times. Major Objectives • Continue to meet or exceed all TNRCC Rules and Regulations so the City will continue to be rated a "Superior Public Water System" by the TNRCC. Performance Measures 1. Average time to complete back fills/ hours 1.5 1.5 1.5 1.5 2. Return Calls on Water Leaks/week 2.0 2.5 2.5 2.5 184 Actual Budget Estimated Projected Workload Measures 2000-01 2001 -02 2001 -02 2002 -03 1. Fire Hydrantstmonth 4 2 4 4 2. Leak repairstday 3 9 3 3 3. Cut off Replaces/week 1.9 9 2 2 4. Meter Change-outs 0 0 1,500 1,000 Performance Measures 1. Average time to complete back fills/ hours 1.5 1.5 1.5 1.5 2. Return Calls on Water Leaks/week 2.0 2.5 2.5 2.5 184 CITY OF BAYTOWN SERVICE LEVEL BUDGET 3040 WATER OPERATIONS Actual Budget Estimated Adopted Acct# Acct Description 2000 -01 2001 -02 2001 -02 2002 -03 7100 Personnel Services 71002 Regular Wages $ 763,584 $ 904,590 $ 885,153 $ 933,137 71009 Overtime 88,426 98,061 109,592 98,000 71021 Health & Dental Insurance 96,079 137,799 121,657 136,871 71022 TMRS 121,643 148,470 149,258 148,276 71023 FICA 63,705 75,638 78,784 76,248 71028 Workers Compensation 21,834 22,768 25,802 23,604 71041 Allowances 4,620 5,760 5,520 5,760 71051 Merit & Across The Board Total Personnel Services 1,159,891 1,393,086 1,375,766 1,421,896 7200 Supplies 72001 Office Supplies 500 500 500 72007 Wearing Apparel 7,800 7,405 7,750 7,750 72016 Motor Vehicle 19,467 15,200 15,200 15,200 72021 Minor Tools 3,749 13,005 11,400 11,400 72031 Chemical 475 1,200 900 1,200 72032 Medical 29 200 200 200 72052 Treated Water 4,816,877 4,927,829 4,675,701 4,927,829 Total Supplies 4,848,397 4,965,339 4,711,651 4,964079 7300 Maintenance 73001 Land 4,887 4,000 3,232 4,000 73011 Buildings 1,109 400 400 400 73023 Water Distribution System 51,646 57,000 57,000 57,000 73024 Reservoirs & Wells 4,146 43,500 23,000 5,000 73025 Streets Sidewalks & Curbs 6,064 5,000 5,000 5,000 73042 Machinery & Equipment - 3,000 3,000 3,000 73043 Motor Vehicles 78,570 57,000 60,000 57,000 73045 Radio & Testing Equipment - 800 800 800 73047 Meters & Settings 31,281 125,000 125,000 90,000 Total Maintenance 177,703 295,700 277,432 222,200 7400 Services 74002 Electric Service 9,066 18,000 10,000 10,000 74011 Hire Of Equipment 77 600 600 600 74021 Special Services 14,889 10,700 10,700 13,200 74041 Travel & Reimbursables 637 3,400 2,000 3,000 74042 Education & Training 1,903 3,000 3,100 4,900 74061 Demolition of Structures - 25,000 25,000 - 74071 Association Dues 234 400 400 500 Total Services 26,806 61,100 51,800 32,200 Total Operating 6,212,797 6,715,225 6,416,649 6,640,375 8000 Capital Outlay 80001 Furniture & Equip <$5,000 5,800 - - - 84043 Motor Vehicles 78,412 - - 22,000 86011 Capital Lease Purchases 54,839 34,071 34,071 - Total Capital Outlay 139,051 34,071 34,071 22,000 TOTAL DEPARTMENT $ 6,351,848 S 6,749,296 $ 6,450,720 $ 6,662 375 185 CITY OF BAYTOWN PROGRAM SLM%4ARY 3050 WASTEWATER OPERATIONS Program Description The Wastewater Operations group for the City of Baytown consists of the following divisions: Wastewater Treatment, Wastewater Collections and Pollution Control. The Wastewater Treatment division is responsible for treatment and discharge of sanitary sewage to TNRCC and EPA Rules and Regulations. The Wastewater Collection division is responsible for the operation and maintenance of the sanitary sewer collection system. The Pollution Control division is responsible for the control of wastes that enter the collection system from food, commercial and industrial establishments. Major Goals • To operate and maintain the collection system and treatment plants to meet health department, TNRCC and EPA Rules and Regulations at all times. Major Objectives • Continue to meet Health Department, TNRCC and EPA Rules and Regulations by continuing major rehabilitation projects to improve the quality of service to all citizens. Performance Measures 1. Lines Located Actual Budget Estimated Projected Workload Measures 2000 -01 2001 -02 2001 -02 2002 -03 1. Manholes Repaired 71 100 75 100 2. Point Repairs 205 300 225 300 3. Taps Repaired & Replaced 92 100 110 100 4. Sewer Stops 3,059 3,600 4,100 3,600 5. Manholes, Mains Vactored 1,000 1,000 1,500 1500 6. Equipment Repair/Plants, Lift Stations 0 700 700 700 7. Cubic Yards of Sludge per Year 8,840 10,400 10,400 10,400 8. Volume of Wastewater Treated/month (mg) 348 400 350 350 9. BOD Reduction in pounds/month 395,000 450,000 395,000 450,000 10. TSS Reduction in pounds/month 572,000 600,000 572,000 600,000 11. Permits Issued 54 50 53 60 12. Samples Pulled/Analysis Performed 302 350 320 350 13. Industrial User Surveys Completed 110 120 70 150 14. Liquid Waste manifest Submitted 1,150 1,250 1,000 1,000 15. Self Monitoring Reports Submitted 36 36 29 24 16. Violation Letters Sent/Calls Made 880 450 350 400 17. Inspections Performed/Complaint Follow -ups 282 200 200 250 Performance Measures 1. Lines Located 100 250 250 250 2. Miles of Lines Televised 2 4 1 4 3. Equipment Repaired 0 700 700 700 4. Percent of BOD Reduction 95 95 95 95 5. Percent of TSS Reduction 95 95 95 95 6. Percent of Solids in Sludge and Cake 19 19 19 19 7. Inspections 1.0 1 1.0 1.0 8. Samples Pulled/Analyses Process 1.5 1.5 1.5 1.5 9. Application Process 3.0 3 3.0 3.0 10. Review SMR & Follow -up 0.5 0.5 .05 0.5 186 CITY OF BAYTOWN SERVICE LEVEL BUDGET 3050 WASTEWATER OPERATIONS Actual Budget Estimated Adopted 71002 Regular Wages $ 1,249,826 $ 1,444,452 $ 1,407,654 $ 1,445,973 71009 Overtime 138,819 133,831 133,698 133,792 71021 Health & Dental Insurance 151,624 219,953 203,486 222,611 71022 TMRS 196,710 233,460 228,660 226,730 71023 FICA 103,200 118,965 122,310 116,455 71028 Workers Compensation 23,503 23,177 27,194 23,870 71041 Allowances 900 5,760 5,760 5,760 Total Personnel Services 1,864,582 2,179,598 2,128,762 2,175,191 7200 Supplies 72001 Office 3,064 3,700 3,700 3,700 72007 Wearing Apparel 18,462 17,445 19,445 19,445 72016 Motor Vehicle 36,018 42,000 28,800 29,500 72021 Minor Tools 3,575 5,350 5,350 5,350 72026 Cleaning & Janitorial 1,547 1,700 1,700 1,700 72031 Chemical 129,158 203,600 203,600 200,600 72041 Educational 39 550 35 50 Total Supplies _ _ 191,863 274,345 262,630 260,345 7300 Maintenance 73011 Buildings 2,830 5,000 5,000 5,000 73022 Sanitary Sewers 31,085 31,000 31,000 31,000 73025 Streets Sidewalks & Curbs 4,295 6,000 6,000 6,000 73027 Heating & Cooling System 3,356 4,500 4,500 4,500 73042 Machinery & Equipment 192,972 260,000 260,000 220,000 73043 Motor Vehicles 1 14,461 88,200 103,400 94,200 73045 Radio & Testing Equipment 1,300 1,300 1,300 Total Maintenance 348,999 396,000 411,200 362,000 7400 Services . 74001 Communication 3,544 6,100 6,100 6,100 74002 Electric Service 1,097,961 1,134,400 1,134,400 1,125,267 74005 Natural Gas 262 500 300 300 74011 Hire Of Equipment 3,199 5,000 5,000 5,000 74021 Special Services 130,667 152,745 142,502 162,090 74041 Travel & Reimbursables 1,295 3,300 2,500 3,300 74042 Education & Training 7,554 7,900 7,900 8,600 74051 Rents 127,383 152,700 152,700 152,700 74071 Association Dues 646 910 910 910 Total Services 1,372,511 1,463,555 1,452,312 1,464,267 Total Operating 3,777,955 4,313,498 4,254,904 4,261,803 8000 Capital Outlay 84043 Motor Vehicles 54,350 113,000 112,146 124,000 86011 Capital Lease Purchases 43,934 124,036 124,036 - Total Capital Outlay 98,284 237,036 236,182 124,000 TOTAL DEPARTMENT $ 3,876,239 $ 4,550,534 $ 4,491,086 $ 4,385 803 187 CITY OF BAYTOWN PROGRAM SUMMARY 3060 UTILITY CONSTRUCTION Program Description The Utility Construction group of the City of Baytown consists of Tapping and Construction. The Tapping division is responsible for the installation of all new water and sewer taps and the replacement of failed taps. The Construction division is responsible for the maintenance of large utility transmission lines and the continuous replacement of old water lines. Goals To maintain a reliable main line transmission system at all times. To obtain water and sewer certificates for all employees. To maintain a maximum two -week schedule or better on installation of water and sewer taps. Major Objectives • Provide more safety training and necessary regulatory training. • To research the latest technology to improve productivity in the tapping crew. • To provide a continuous, uninterrupted supply of water to the distribution system by implementation of preventative maintenance programs and to make timely repairs in case of emergencies. Performance Measures 1. Actual Budget Estimated Projected Workload Measures 20010 -01 2001 -02 2001 -02 2002.03 1. Water Taps 628 530 520 550 2. Sewer Taps 86 90 70 90 3. Feet of Water Lines 9,000 12,000 12,000 12,000 4. Feet of Sewer Lines 400 1,000 600 1,000 Performance Measures 1. Average Cost of Water Taps $340 $375 $350 $350 2. Water Taps Charged to Residents $250 $350 $350 $350 3. Sewer Taps Charged to Residents $250 $350 $350 $350 4. Avg. Cost to lay water lines/foot $18.50 $17.50 $20 $20 5. Avg. Cost to lay sewer linestfoot $18.50 $17.50 $20 $20 188 CITY OF BAYTOWN SERVICE LEVEL BUDGET 3060 UTILITY CONSTRUCTION Actual Budget Estimated Adopted Acct# Acct Description 2000 -01 2001 -02 2001 -02 2002 -03 7100 Personnel Services 71002 Regular Wages $ 308,815 $ 368,690 $ 351,803 $ 377,268 71009 Overtime 68,491 77,834 45,121 56,250 71021 Health & Dental Insurance 42,730 57,097 45,645 61,054 71022 TMRS 53,445 64,553 59,691 61,993 71023 FICA 28,068 33,212 31,530 31,595 71028 Workers Compensation 9,598 9,013 10,210 9,564 Total Personnel Services 511,147 610,399 544,000 597,724 7200 Supplies 72001 Office 274 500 500 500 72007 Wearing Apparel 7,620 6,530 6,900 6,530 72016 Motor Vehicle 14,599 16,200 11,500 16,200 72021 Minor Tools 5,667 10,000 8,500 9,500 72031 Chemical 574 1,200 1,100 1,200 72032 Medical - 100 100 100 Total Supplies 28,734 34,530 28,600 34,030 7300 Maintenance 73042 Machinery & Equipment 2,404 2,000 1,500 1,500 73043 Motor Vehicle 85,183 44,000 52,000 44,000 73045 Radio & Testing Equipment - 500 300 300 Total Maintenance 87,587 46,500 53,800 45,800 7400 Services 74011 Hire Of Equipment 1,677 2,100 1,800 1,900 74041 Travel & Reimbursables 36 900 900 900 74042 Education & Training 3,400 3,400 4,200 4,200 74071 Association Dues 325 510 510 510 Total Services 5,438 61910 7,410 7,510 Total Operating 632,906 698,339 633,810 685,064 8000 Capital Outlay 83023 Water Distribution System 206,723 130,000 40,000 175,000 83029 Sewer Connections 7,487 6,000 6,000 6,000 83035 Meters & Connections 45,086 32,000 40,000 40,000 84042 Machinery & Equipment - 11,000 7,812 57,000 86011 Capital Lease Purchases 31,939 18,627 18,627 Total Capital Outlay 291,235 197,627 112,439 278,000 TOTAL DEPARTMENT $ 924,141 S 895,966 $ 746,249 $ 963,064 189 TRANSFERS OUT CITY OF BAYTOWN SERVICE LEVEL BUDGET cost center represents rundmg to Acct# Acct Description 2000 -01 2001 -02 2001 -02 2002 -03 9000 Other Financing Uses 91101 To General Fund $ 1,033,841 $ 1,033,841 $ 1,033,841 $ 1,033,841 91401 To G O 1 S 160,118 166,818 166,818 163,218 91507 To 1992 Revenues Bonds Fund 13,360 - - - 91521 To Sick Leave -Water & Sewer 97,839 55,000 55,000 55,000 91522 To WWIS 2,848,210 3,308,119 3,021,930 3,983,330 91527 To 1996 TWDB Bonds Fund 1,898 - - Total Other Financing Uses 4,155,266 4,563,778 4,277,589 5,235,389 TOTAL DEPARTMENT $ 4,155,266 $ 4,563,778 $ 4,277 589 $ 5,235 389 191 WATERWORKS AND SEWER SYSTEM REVENUE BONDS LONG TERM DEBT Fiscal Interest Principal Interest Interest Annual Principal Total Year Rate Due 2/01 Due 2/01 Due 8/01 Requirement Outstanding Outstanding Revenue Bond, Series 1992 Date of Issue - November 1, 1992 Term - 20 Years 78,120 71,370 449,490 S 1,165,000 $ 1,406,570 1999 7.30% $ 160,000 $ 39,545 $ 33,705 $ 233,250 1,005,000 1,173,320 2000 7.30% 175,000 33,705 27,318 236,023 830,000 937,298 2001 7.30% 190,000 27,318 20,383 237,700 640,000 699,598 Revenue Bond, Series 1993 Date of Issue - November 1, 1993 Term - 18 Years $ 4,580,000 S 6,291,728 1999 5.80% $ 245,000 $ 114,408 $ 107,303 $ 466,710 4,335,000 5,825,018 2000 5.80% 255,000 107,303 99,908 462,210 4,080,000 5,362,808 2001 5.80% 265,000 99,908 92,223 457,130 3,815,000 4,905,678 2004 4.509/o 300,000 78,120 71,370 449,490 2,955,000 3,557,350 2005 4.60% 310,000 71,370 64,240 445,610 2,645,000 3,111,740 2006 4.80% 325,000 64,240 56,440 445,680 2,320,000 2,666,060 2007 5.00010 340,000 56,440 47,940 444,380 1,980,000 2,221,680 2008 5.10% 360,000 47,940 38,760 446,700 1,620,000 1,774,980 2009 5.10% 375,000 38,760 29,198 442,958 1,245,000 1,332,023 2010 5.10% 395,000 29,198 19,125 443,323 850,000 888,700 2011 4.50% 415,000 19,125 9,788 443,913 435,000 444,788 2012 4.50% 435,000 9,788 - 444,788 - 5.90% 220,000 S 4,580,000 $ 913,068 $ 798,660 S 6,291,728 2007 5.90% Revenue Bond, Series 1994 Date of Issue - November 1, 1994 Term - 20 Years $ 1,605,000 S 2,096,488 1999 7.25% $ 130,000 $ 51,543 S 46,830 $ 228,373 1,475,000 1,868,115 2000 7.25% 140,000 46,830 41,755 228,585 1,335,000 1,639,530 2001 7.25% 150,000 41,755 36,318 228,073 1,185,000 1,411,458 2002 7.25% 160,000 36,318 30,518 226,835 1,025,000 1,184,623 2003 6.50% 175,000 30,518 24,830 230,348 850,000 954175 2004 5.75% 190,000 24,830 19,368 234,198 660,000 720,078 2005 5.80% 205,000 19,368 13,423 237,790 455,000 482,288 2006 5.90% 220,000 13,423 6,933 240,355 335,000 241,933 2007 5.90% 235,000 6,933 - 241,933 - - $ 1,605,000 $ 271,515 $ 219,973 $ 2,096,488 192 WATERWORKS AND SEWER SYSTEM REVENUE BONDS LONG TERM DEBT SCHEDULES Fiscal Interest Principal Interest Interest Annual Principal Total Year Rate Due 2/01 Due 2/01 Due 8/01 Requirement Outstanding Outstanding Revenue Bond, Series 1995 2004 5.90% 320,000 145,400 135,960 $ 5,200,000 $ 8,506,530 1999 5.90% $ $ 150,120 $ 150,120 $ 300,240 5,200,000 8,206,290 2000 5.90% 150,120 150,120 300,240 5,200,000 7,906,050 2001 5.90% 150,120 150,120 300,240 5,200,000 7,605,810 2002 5.90% - 150.120 150.120 300.240 5200.000 7 305 571 2004 5.90% 320,000 145,400 135,960 601,360 4,720,000 6,248,690 2005 5.95% 340,000 135,960 125,845 601,805 4,380,000 5,646,885 2006 5.35% 365,000 125,845 116,081 606,926 4,015,000 5,039,959 2007 5.45% 390,000 116,081 105,454 611,535 3,625,000 4,428,424 2008 5.55% 420,000 105,454 93,799 619,253 3,205,000 3,809,171 2009 5.65% 450,000 93,799 81,086 624,885 2,755,000 3,184,286 2010 5.75% 480,000 81,086 67,286 628,373 2,275,000 2,555,914 2011 5.85% 515,000 67,286 52,223 634,509 1,760,000 1,921,405 2012 5.90% 550,000 52,223 35,998 638,220 1,210,000 1,283,185 2013 5.95% 585,000 35,998 18,594 639,591 625,000 643,594 2014 5.95% 625,000 18,594 26,650 643,594 1,095,000 1,177,083 2015 $ 5,200,000 $ 1,728,325 $ 1,578,205 $ 8,506,530 750,000 787,149 Tax & Revenue C/O - TWDB 4.85% Date of Issue - October 16. 1996 18,284 Term - 20 Years 392,716 1999 3.40% $ 135,000 $ 100,916 $ 98,621 $ 334,538 4,420,000 6,590,354 2000 3.55% 145,000 98,621 96,048 339,669 4,275,000 6,250,685 2001 3.65% 150,000 96,048 93,310 339,358 4,125,000 5,911,328 2002 3.75% 160,000 93,310 90.310 343.620 3.965.000 5.567.708 2004 3.95% 180,000 87,038 83,483 350,520 3,615,000 4,869,840 2005 4.05% 190,000 83,483 79,635 353,118 3,425,000 4,516,723 2006 4.15% 205,000 79,635 75,381 360,016 3,220,000 4,156,706 2007 4.25% 215,000 75,381 70,813 361,194 3,005,000 3,795,513 2008 4.35% 230,000 70,813 65,810 366,623 2,775,000 3,428,890 2009 4.45% 240,000 65,810 60,470 366,280 2,535,000 3,062,610 2010 4.55% 255,000 60,470 54,669 370,139 2,280,000 2,692,471 2011 4.65% 270,000 54,669 48,391 373,060 2,010,000 2,319,411 2012 4.70% 285,000 48,391 41,694 375,085 1,725,000 1,944,326 2013 4.75% 305,000 41,694 34,450 381,144 1,420,000 1,563,183 2014 4.800/a 325,000 34,450 26,650 386,100 1,095,000 1,177,083 2015 4.85% 345,000 26,650 18,284 389,934 750,000 787,149 2016 4.85% 365,000 18,284 9,433 392,716 385,000 394,433 2017 4.90% 385,000 9,433 394,433 - $ 4,555,000 $ 1,235,404 $ 1,134,488 $ 6,924,891 193 WATERWORKS AND SEWER SYSTEM REVENUE BONDS LONG TERM DEBT SCHEDULES Fiscal Interest Principal Interest Interest Annual Principal Total Year Rate Due 2/01 Due 2/01 Due 8/01 Requirement Outstanding Outstanding Tax & Revenue C/O - TWDD Date of Issue - October 23, 1997 Term - 20 Years 1999 3.00% $ 225,000 $ 132,656 S 129,281 $ 486,938 6,595,000 9,507,151 2000 3.10% 235,000 129,281 125,639 489,920 6,360,000 9,017,231 2001 3.20% 245,000 125,639 121,719 492,358 6,115,000 8,524,874 2002 3.30% 255,000 121,719 117.511 494.230 5.860.000 8.030.644 2004 3.50% 275,000 113,091 108,279 496,370 5,325,000 7,043,671 2005 3.60% 285,000 108,279 103,149 496,428 5,040,000 6,547,244 2006 3.65% 295,000 103,149 97,765 495,914 4,745,000 6,051,330 2007 3.70% 310,000 97,765 92,030 499,795 4,435,000 5,551,535 2008 3.80% 320,000 92,030 85,950 497,980 4,115,000 5,053,555 2009 3.90% 335,000 85,950 79,418 500,368 3,780,000 4,553,188 2010 4.00% 350,000 79,418 72,418 501,835 3,430,000 4,051,353 2011 4.05% 365,000 72,418 65,026 502,444 3,065,000 3,548,909 2012 4.10% 380,000 65,026 57,236 502,263 2,685,000 3,046,646 2013 4.15% 400,000 57,236 48,936 506,173 2,285,000 2,540,474 2014 4.200/a 415,000 48,936 40,221 504,158 1,870,000 2,036,316 2015 4.25% 435,000 40,221 30,978 506,199 1,435,000 1,530,118 2016 4.30% 455,000 30,978 21,195 507,173 980,000 1,022,945 2017 4.300/a 480,000 21,195 10,875 512,070 500,000 510,875 2018 4.35% 500,000 10,875 510,875 - - S 6,820,000 $ 1,653,373 $ 1,520,716 $ 9,994,089 (Revenue & Refundina, Series 1998 Date of Issue - July 9, 1998 211,353 Term - 15 Years 921,740 8,680,000 10,511,645 2005 4.40% 775,000 $ 9,605,000 S 14,077,023 1999 4.20% $ $ 256,745 S 220,068 $ 476,813 9,605,000 13,600,210 2000 4.20% - 220,068 220,068 440,135 9,605,000 13,160,075 2001 4.20% - 220,068 220,068 440,135 9,605,000 12,719,940 2002 4100/. - 220.062 22n 06R adn t 75 0 AM nan i l Ila any 2004 4.30% 510,000 211,353 200,388 921,740 8,680,000 10,511,645 2005 4.40% 775,000 200,388 183,338 1,158,725 7,905,000 9,352,920 2006 4.40% 805,000 183,338 165,628 1,153,965 7,100,000 8,198,955 2007 4.45% 845,000 165,628 146,826 1,157,454 6,255,000 7,041,501 2008 4.55% 1,140,000 146,826 120,891 1,407,718 5,115,000 5,633,784 2009 4.600/a 1,200,000 120,891 93,291 1,414,183 3,915,000 4,219,601 2010 4.65% 1,260,000 93,291 63,996 1,417,288 2,655,000 2,802,314 2011 4.75% 1,330,000 63,996 32,409 1,426,405 1,325,000 1,375,909 2012 4.85% 955,000 32,409 9,250 996,659 370,000 379,250 2013 5.00% 370,000 9,250 379,250 - $ 9,605,000 $ 2,364,384 $ 2,107,639 $ 14,077,023 194 • � T � WATERWORKS AND SEWER SYSTEM REVENUE BONDS LONG TERM DEBT SCHEDULES Fiscal Interest Principal Interest Interest Annual Principal Total Year Rate Due 2/01 Due 2/01 Due 8/01 Requirement Outstanding Outstanding Certificates of Obligation, Series 2002 Date of Issue - December 13, 2001 Term - 20 Years $ 5,415,000 $ 8,772,290 2004 4.250% 175,000 128,633 124,914 428,546 2005 4.250% 185,000 124,914 120,983 430,896 2006 4.250% 195,000 120,983 116,839 432,821 2007 4.250% 200,000 116,839 112,589 429,428 2008 4.5000/9 210,000 112,589 107,864 430,453 2009 4.5000/a 220,000 107,864 102,914 430,778 2010 4.500% 230,000 102,914 97,739 430,653 2011 4.625% 240,000 97,739 92,189 429,928 2012 4.750% 250,000 92,189 86,251 428,440 2013 4.850% 265,000 86,251 79,825 431,076 2014 4.900% 275,000 79,825 73,088 427,913 2015 5.000% 290,000 73,088 65,838 428,925 2016 5.000% 305,000 65,838 58,213 429,050 2017 5.125% 320,000 58,213 50,013 428,225 2018 5.125% 340,000 50,013 41,300 431,313 2019 5.250% 355,000 41,300 31,981 428,281 2020 5.375% 375,000 31,981 21,903 428,884 2021 5.375% 395,000 21,903 11,288 428,191 2022 5.375% 420,000 11,288 431,288 $ 5,415,000 $ 1,656,604 $ 1,700,686 $ 8,772,290 4,885,000 7,305,644 4,690,000 6,872,823 4,490,000 6,443,395 4,280,000 6,012,943 4,060,000 5,582,165 3,830,000 5,151,513 3,590,000 4,721,585 3,340,000 4,293,145 3,075,000 3,862,069 2,800,000 3,434,156 2,510,000 3,005,231 2,205,000 2,576,181 1,885,000 2,147,956 1,545,000 1,716,644 1,190,000 1,288,363 815,000 859,478 420,000 431,288 195 BAYTOWN t i I)(, P WATERWORKS AND SEWER SYSTEM REVENUE BONDS SUMMARY OF FY 2002 -2003 DEBT REQUIREMENTS Principal Principal & Interest Principal Amount of Outstanding Requirements for FY 2002.03 Outstanding Revenue Bonds Issue Oct. 1, 2002 Principal I Interest I Total Sept. 30,2003 Series 1992 $ 4,410,000 $ 440,000 $ 215,000 $ 19,608 $ 234,608 $ 225,000 Series 1993 5,480,000 3,540,000 285,000 162,368 447,368 3,255,000 Series 1994 3,800,000 1,025,000 175,000 55,348 230,348 850,000 Series 1995 5,200,000 5,200,000 160,000 295,520 455,520 5,040,000 TWDB 1996 4,680,000 3,965,000 170,000 177,348 347,348 3,795,000 TWDB 1997 6,820,000 5,860,000 260,000 230,603 490,603 5,600,000 Rev & Refd 1998 9,605,000 9,605,000 415,000 431,420 846,420 9,190,000 CO Series 2002 5,415,000 5,415,000 170,000 260,878 430,878 5,245,000 Subtotal 3,135,000 35,050,000 1,850,000 1,633,090 3,483,090 33,200,000 Series 2003(estimated) 5,828,000 - 161,722 338,518 500,240 5,666,278 2013 $ 35,050,000 $ 2.011,722 $ 1,971,608 $ 3,983,330 $ 38,866,278 Transfer to GOIS for Series 2000 Cent. of Obligation 60,000 103,218 163,218 Total 3,713,749 31,025,000 2005 $ 2,071,722 $ 2,074,826 $ 4,146.548 COMBINED WATER & SEWER DEBT, ALL SERIES Fiscal Principal Interest Interest Total Annual Principal Year Due 2/01 Due 2101 Due 8/01 Interest Requirement Outstanding 2003 $, 1,850,000 $ 838,101 $ 794,989 $ 1,633,090 $ 3,483,090 $ 33,200,000 1% 2004 2,175,000 794,989 743,760 1,538,749 3,713,749 31,025,000 2005 2,290,000 743,760 690,611 1,434,371 3,724,371 28,735,000 2006 2,410,000 690,611 635,066 1,325,678 3,735,678 26,325,000 2007 2,535,000 635,066 575,651 1,210,718 3,745,718 23,790,000 2008 2,680,000 575,651 513,074 1,088,725 3,768,725 21,110,000 2009 2,820,000 513,074 446,376 959,450 3,779,450 18,290,000 2010 2,970,000 446,376 375,233 821,609 3,791,609 15,320,000 2011 3,135,000 375,233 300,025 675,258 3,810,258 12,185,000 2012 2,855,000 300,025 230,429 530,454 3,385,454 9,330,000 2013 1,925,000 230,429 181,805 412,234 2,337,234 7,405,000 2014 1,640,000 181,805 139,959 321,764 1,961,764 5,765,000 2015 1,070,000 139,959 115,099 255,058 1,325,058 4,695,000 2016 1,125,000 115,099 88,840 203,939 1,328,939 3,570,000 2017 1,185,000 88,840 60,888 149,728 1,334,728 2,385,000 2018 840,000 60,888 41,300 102,188 942,188 1,545,000 2019 355,000 41,300 31,981 73,281 428,281 1,190,000 2020 375,000 31,981 21,903 53,884 428,884 815,000 2021 395,000 21,903 11,288 33,191 428,191 420,000 2022 420,000 11,288 - 11,288 431,288 - $ 35,050,000 $ 6,836,377 $ 5,998,276 $ 12.834,653 $ 47,884,653 X CITY OF BAYTOWN ORGANIZATION CHART SANITATION FUND I Council II II Manager II Assistant City Assistant City Manager Managcr Director of Public Works /Utilities Asst. Director of Public Works 11 Solid Waste II 197 CITY OF BAYTOWN SANITATION FUND 500 BUDGET SUMMARY BY FUND Actual Budget Estimated Adopted 2000 -01 2001 -02 2001 -02 2002-03 nevenues 2,725,655 S 2,678,409 $ 2,855,242 166,902 Solid Waste Franchise Fees S 130,613 $ 140,000 S 135,412 S 135,000 Solid Waste Collections 2,639,652 2,614,000 2,650,131 2,677,000 Recycling Revenue 24,002 32,000 45,181 45,000 Garbage Bags 95,860 92,000 96,873 97,000 Interest in Investments 4,227 - 5,531 5,500 Miscellaneous 3,585 3,000 1,499 1,000 Total Revenues 2,897,939 2,881,000 2,934,627 2,960,500 Expenditures Personnel Services 468,784 534,400 526,681 553,334 Supplies 115,490 138,600 126,516 132,500 Maintenance 156,237 159,100 154,500 152,000 Services 1,737,821 1,821,758 1,824,070 1,879,787 Total Operating 2,478,332 2,653,858 2,631,767 2,717,621 Capital Outlay 118,569 75,491 75,491 138,031 Transfers Out 159,194 155,200 155,200 155,200 Contingency - 27,500 - 27,500 Total Expenditures 2,756,095 2,912,049 2,862,458 3,038,352 Excess (Deficit) Revenues Over Expenditures Working Capital - Beginning Working Capital - Ending No. of Working Capital Days Expenditures by Program Solid Waste Operations Residential Recycling Total 198 141,844 (31,049) 72,169 (77,852) 402,274 544,118 544,118 616,287 $ 544,118 $ 513,069 $ 616,287 $ 538,435 68 64 79 65 Adopted Budget 2002 -03 Capital &'I ransfrs Personal services 19% a (iterations serwCes to ^r 61% $ 2,589,193 S 2,725,655 S 2,678,409 $ 2,855,242 166,902 186,394 184,049 183,110 $ 2,756,095 $ 2,912,049 S 2,862,458 $ 3,038,352 Operating Revenues Solid Waste Franchise Fees Solid Waste Collections Recycling Revenue Garbage Bags Interest in Investments Miscellaneous Operating Expenses CITY OF BAYTOWN SANITATION FUND 500 OPERATING RESULTS Actual Budget Estimated Adopted 2000 -01 2001 -02 2001 -02 2002 -03 $ 130,613 $ 140,000 $ 135,412 $ 135,000 2,639,652 2,614,000 2,650,131 2,677,000 24,002 32,000 45,181 45,000 95,860 92,000 96,873 97,000 4,227 - 5,531 5,500 3,585 3,000 1,499 1,000 Total Revenues 2,897,939 2,881,000 2,934,627 2,960,500 Personnel Services 468,784 534,400 526,681 553,334 Supplies 115,490 138,600 126,516 132,500 Maintenance 156,237 159,100 154,500 152,000 Services 1,737,821 1,821,758 1,824,070 1,879,787 Contingency - 27,500 - 27,500 Depreciation 82,636 81,227 69,585 55,737 Total Expenditures 2,560,968 2,762,585 2,701,352 2,800,858 Net Income Before Operating Transfers Operating Transfers Operating Transfers (Out) Net Income (Loss) 336,971 118,415 233,275 159,642 (159,194) (155,200) (155,200) (155,200) $ 177,777 $ (36,785) $ 78,075 Reconciliation of Net Income (Loss) to Revenues Over (Under) Expenses: Net Income (Loss) $ 177,777 $ (36,785) $ 78,075 $ 4,442 Capital Outlay (118,569) (75,491) (75,491) (138,031) Depreciation 82,636 81,227 69,585 55,737 Revenues Over (Under) Expenditures $ 141,844 $ 31,049) $ 72,169 $ 77,852) 199 CITY OF BAYTOWN PROGRAM SUMMARY 3200 SOLID WASTE Program Description Brush is collected curbside on a once - per -month schedule. Household garbage and heavy trash are collected twice weekly. Brush is recycled to chips and humus and made available to the citizens. A regularly scheduled junk drop - off site is provided for residents. A drop -off recycling center is operated through a contractor. This center accepts recyclable materials from residents on a voluntary basis. . or Goals Collection of brush and junk on a timely basis with proper disposal or recycling. • Reduction of total waste stream through operation of a drop -off recycling center. Major Objectives • Provide driver training for new drivers. • Collection of brush and limbs as scheduled. • Safe and efficient collection and chipping of brush and limbs. Participation in clean -up program. Performance Measures 1. Average cost to collect and process brush and limbs per unit per month 5.00 5.00 5.00 5.00 2. Weekly brush routes completed on time 100% 100% 100% 100% 200 Actual Budget Estimated Projected Workload Measures 2000.01 2001 -02 2001 -02 2002 -03 1. Cubic yards Brush /Limbs collected 60,000 60,000 60,000 60,000 2. Cu. yd. Of Junk Disposal 10,000 10,000 10,000 10,000 3. Tons of material recycled 515 600 585 600 Performance Measures 1. Average cost to collect and process brush and limbs per unit per month 5.00 5.00 5.00 5.00 2. Weekly brush routes completed on time 100% 100% 100% 100% 200 CITY OF BAYTOWN SERVICE LEVEL BUDGET 3200 SOLID WASTE Actual Budget Estimated Adopted Acct# Acct Description 2000 -01 2001 -02 2001 -02 2002 -03 7100 Personnel Services 71002 Regular Wages $ 303,524 $ 338,690 $ 334,460 $ 343,874 71009 Overtime 38,640 42,000 42,000 42,000 71021 Health & Dental Insurance 36,398 51,652 53,608 58,998 71022 TMRS 48,474 55,547 51,740 55,180 71023 FICA 25,635 28,457 27,320 28,392 71028 Workers Compensation 16,113 18,054 17,553 17,290 71051 Merit & Across The Board - - 7,600 Total Personnel Services 468,784 534,400 526,681 553,334 7200 Supplies 72007 Wearing Apparel 3,507 4,600 4,600 4,600 72010 Garbage Bags 71,958 90,000 90,000 84,000 72016 Motor Vehicle 38,598 42,800 30,816 42,800 72021 Minor Tools 1,226 900 900 900 72031 Chemical 201 300 200 200 Total Supplies 115,490 138,600 126,516 132,500 7300 Maintenance 73001 Land 5,785 2,500 2,500 500 73011 Buildings 261 500 500 - 73031 Waste Recycler - 25,000 - - 73042 Machinery & Equipment 59 500 100 100 73043 Motor Vehicles 150,132 130,000 150,800 150,800 73045 Radio & Testing Equipment 600 600 600 Total Maintenance 156,237 159,100 154,500 152,000 7400 Services 74034 Household Garbage Contract 1,586,566 1,644,278 1,644,278 1,703,164 74036 Advertising 1,735 2,500 1,300 2,500 74040 Recycling.Services 54,630 72,000 72,000 72,000 74041 Travel & Reimbursables - 1,000 500 500 74042 Education & Training 432 500 550 550 74050 Disposal Services 84,728 91,000 91,720 91,800 74071 Association Dues 165 200 186 186 74210 General Liability Insurance 1,605 2,181 2,846 1,864 74220 Errors & Omissions 2,218 3,014 4,066 2,694 74240 Auto Liability 3,900 3,372 3,876 2,459 74241 Auto Collision 841 771 1,189 969 74242 Auto Catastrophic 132 111 159 113 74271 Mobile Equipment 410 831 1,400 988 74272 Real & Personal Property 293 74280 Bonds 166 - Total Services 1,737,821 1,821,758 1,824,070 1,879,787 Total Operating 2,478,332 2,653,858 2,631,767 2,717,621 201 CITY OF BAYTOWN SERVICE LEVEL BUDGET 3200 SOLID WASTE Actual Budget Estimated Adopted Acct# Acct Description 2000 -01 2001 -02 2001 -02 2002-03 auuu capital uuttay 84043 Motor Vehicles $ 46,915 $ - $ - $ 111,000 86011 Capital Lease Purchases 71,654 75,491 75,491 27,031 Total Capital Outlay 118,569 75,491 75,491 138,031 9000 Other Financing Uses 91101 To General Fund 147,200 147,200 147,200 147,200 91501 To Sick Leave -Solid Waste 11,994 8200 8,000 8,000 Total Other Financing Uses 159,194 155,200 155,200 155,200 9900 Contingencies 99001 Contingencies 27,500 27,500 Total Contingencies - 27,500 - 27,500 TOTAL DEPARTMENT $ 2,756,095 $ 2,912,049 $ 2,862,458 $ 3,038,352 202 CITY OF BAYTOWN ORGANIZATION CHART GARAGE FUND City Council II Manager I Assistant City Assistant City Manager Manager Director of Public Works/Utilities Asst. Director i Public Works Garage CITY OF BAYTOWN GARAGE FUND 550 BUDGET SUMMARY BY FUND seventies Departmental Billings - Fuel Departmental Billings - Repairs State Fuel Tax Refund GCCISD - Fuel Sale of City Property Total Revenues Expenditures Personnel Services Supplies Maintenance Services Total Operating Capital Outlay Transfers Out Actual Budget Estimated Adopted 2000 -01 2001 -02 2001 -02 2002-03 $ 459,682 $ 539,000 S 397,500 S 427,700 839,722 760,520 772,680 760,520 12,630 10,000 7,247 7,000 83,209 70,000 79,000 70,000 - 2,500 - 2,500 1,395,243 1,382,020 1,256,427 1,267,720 373,123 407,488 392,068 420,203 782,853 793,500 673,690 687,900 8,342 9,300 8,150 9,300 36,825 65,864 63,035 65,049 1,201,143 1,276,152 1,136,943 1,182,452 22,071 - - 8,000 70,825 64,845 64,845 64,845 Total Expenditures 1,294,039 1,340,997 1,201,788 1,255,297 Excess (Deficit) Revenues Over Expenditures 101,204 41,023 54,639 12,423 Working Capital - Beginning (70,104) 31,100 31,100 85,739 Working Capital - Ending $ 31,100 $ 72,123 $ 85,739 $ 98,162 Adopted Budget 2002 -03 Capital & Transfers 6% Operations 61% Personal Services 33% 204 CITY OF BAYTOWN GARAGE FUND 550 OPERATING RESULTS 2000 -01 2001 -02 2001 -02 2002 -03 Operating Revenues Departmental Billings $ 1,299,404 $ 1,299,520 $ 1,170,180 $ 1,188,220 State Fuel Tax Refund 12,630 10,000 7,247 7,000 Miscellaneous 83,209 72,500 79,000 72,500 Total Revenues 1,395,243 1,382,020 1,256,427 1,267,720 Operating Expenditures Garage Operations 1,201,143 1,276,152 1,136,943 1,182,452 Depreciation 13,580 13,219 13,213 12,004 Total Expenditures 1,214,723 1,289,371 1,150,156 1,194,456 Net Income Before Operating Transfers Operating Transfers Operating Transfers (Out) Net Income (Loss) Income (Loss) Capital Outlay Depreciation enues Over (Under) Expenditures 180,520 92,649 106,271 73,264 (70,825) (64,845) (64,845) (64,845) $ 109,695 $ 27,804 $ 41,426 $ 8,419 to Revenues Over (Under) Expenses: $ 109,695 $ 27,804 $ 41,426 $ 8,419 (22,071) - - (8,000) 205 CITY OF BAYTOWN PROGRAM SUMMARY 7010 GARAGE OPERATIONS Program Description Equipment Services Division maintains, services, and repairs a fleet consisting of the vehicles and equipment operated by Public Works, Utilities, Parks and Recreation, Pollution Control, Engineering, Inspection, Library, Health, Purchasing, Utility Billing and BAWA. This division also maintains the fueling facility, standby generators, the equipment wash rack, and the garage's own mechanical equipment. In addition, assistance is rendered to Police and Fire garages and Bayland Park operations when necessary. This division processes all associated paperwork, as well as billing of fuel and services to all user departments. Major Goals • To improve the safety and efficiency of equipment and vehicles operated by city forces through timely maintenance, service and repair operations. • To provide the departments and divisions of the city safe and properly operating vehicles and equipment for their use. • To provide these services in an economical and timely manner. Major Objectives • Coordinate with departmental supervisors to facilitate sufficient availability of equipment for their duties. • Reduce downtime and increase "mean- time- between- failure" for vehicles and equipment maintained by the garage. • Reduce rate of returns for unscheduled repairs by an aggressive preventative maintenance program. KIR Actual Budget Estimated Projected Workload Measures 2001-02 2001 -02 2001 -02 2002 -03 1. Preventative Maintenance Service 850 900 875 900 2. Tire Service 650 650 673 700 3. Road Calls 393 400 387 400 Performance Measures 1. Schedule Services Completed 95% 95% 95% 95% 2. Jobs done in "flat rate" time 70% 70% 73% 75% 3. Road Calls 394 400 386 400 KIR CITY OF BAYTOWN SERVICE LEVEL BUDGET 7010 GARAGE OPERATIONS Actual Budget Estimated Adopted Acct# Acct Description 2000-01 2001 -02 2001 -02 2002 -03 7100 Personnel Services 71002 Regular Wages $ 265,071 $ 283,568 $ 277,604 $ 287,737 71009 Overtime 8,520 8,502 8,500 8,500 71021 Health & Dental Insurance 27,137 37,361 30,801 39,332 71022 TMRS 39,512 43,399 41,172 43,134 71023 FICA 20,831 22,141 21,923 22,294 71028 Workers Compensation 6,676 7,117 6,900 7,106 71041 Allowances 5,376 5,400 5,168 5,400 71051 Merit & Across The Board - 6,700 Total Personnel Services 373,123 407,488 392,068 420,203 7200 Supplies 72001 Office 1,676 2,000 1,850 2,000 72007 Wearing Apparel 3,160 3,500 3,300 3,500 72016 Motor Vehicle 2,080 2,600 2,000 2,000 72017 Parts Purchase For Resale 287,633 250,000 260,000 250,000 72018 Fuel Purchase For Resale 478,876 525,000 396,840 420,000 72019 Supplies Purchased For Resale 6,545 7,000 6,500 7,000 72021 Minor Tools 2,011 2,500 2,300 2,500 72026 Cleaning & Janitorial 682 700 700 700 72032 Medical 190 200 200 200 Total Supplies 782,853 793,500 673,690 687,900 7300 Maintenance 73011 Buildings 2,027 2,000 1,300 2,000 73027 Heating & Cooling System 464 500 450 500 73042 Machinery & Equipment 3,771 4,000 3,800 4,000 73043 Motor Vehicles 2,080 2,200 2,100 2,200 73045 Radio & Testing Equipment 600 500 600 Total Maintenance 8,342 9,300 8,150 9,300 7400 Services 74020 Outside Contracts 28,730 55,000 50,000 55,000 74021 Special Services 1,094 1,200 1,200 1,200 74041 Travel & Reimbursables 1,021 500 500 500 74042 Education & Training 1,931 3,000 3,000 3,000 74210 General Liability Insurance 763 801 1,087 694 74220 Errors & Omissions 1,055 1,108 1,554 1,002 74240 Auto Liability 1,602 2,861 3,289 2,086 74241 Auto Collision 189 635 979 798 74242 Auto Catastrophic 54 97 139 99 74271 Mobile Equipment 28 - - - 74272 Real & Personal Property 293 662 1,287 670 74280 Bonds 65 - Total Services 36,825 65,864 63,035 65,049 Total Operating 1,201,143 1,276,152 1,136,943 1,182.452 8000 Capital Outlay 84042 Machinery & Equipment - - - 8,000 84043 Motor Vehicles 22,071 - - Total Capital Outlay 22,071 - - 8.000 9000 Other Financing Uses 91551 To Sick Leave - Garage 6,980 1,000 1,000 1,000 91552 To Warehouse Operations 63,845 63,845 63,845 63,845 Total Other Financing Uses 70,825 64,845 64,845 64,845 TOTAL DEPARTMENT $ 1,294,039 $ 1,340,997 $ 1,201,788 $ 1,255,297 207 �� i CITY OF BAYTOWN ORGANIZATION CHART WAREHOUSE OPERATIONS FUND 11 City Council 11 11 City Manager 11 Assistant City Assistant City Manager Manager Director of Finance Purchasing Manager Warehouse Operations 209 CITY OF BAYTOWN WAREHOUSE OPERATIONS FUND 552 BUDGET SUMMARY BY FUND Actual Budget Estimated Adopted 2000 -01 2001 -02 2001 -02 2002 -03 ncvcuura Departmental Billings - MSC $ 105,082 $ 116,340 $ 116,340 $ 116,340 Departmental Billings - Garage 63,845 63,845 63,845 63,845 Total Revenues 168,927 180,185 180,185 180,185 Expenditures Personnel Services Supplies Maintenance Services Sundry Capital Outlay 145,684 158,252 158,252 164,614 7,653 9,335 7,846 9,335 9,042 9,260 4,150 8,000 996 3,338 2,568 3,305 572 - - Total Operating 163,947 180,185 172,816 185,254 6,621 Total Expenditures 170,568 180,185 172,816 185,254 Excess (Deficit) Revenues Over Expenditures (1,641) 210 7,369 (5,069) Working Capital - Beginning 48,506 46,865 46,865 54,234 Working Capital - Ending $ 46,865 $ 46,865 $ 54,234 $ 49 165 Personal Se 89% Adopted Budget 2002 -03 �ernt� ions 11% CITY OF BAYTOWN WAREHOUSE OPERATIONS FUND 552 OPERATING RESULTS Actual Budget Estimated Adopted 2000 -01 2001 -02 2001 -02 2002 -03 Operating Revenues Departmental Billings $ 168,927 $ 180,185 $ 180,185 $ 180,185 Total Revenues 168,927 180,185 180,185 180,185 Operating Expenses Warehouse Operations 163,947 180,185 172,816 185,254 Depreciation 6,184 6,185 6,185 8,396 Total Expenditures 170,131 186,370 179,001 193,650 Net Income (Loss) $ (1,204) $ (6,185) $ 1,184 $ (13,465) Reconciliation of Net Income (Loss) to Revenues Over (Under) Expenses: Net Income (Loss) $ (1,204) $ (6,185) $ 1,184 $ (13,465) Capital Outlay (6,621) - - - Depreciation 6,184 6,185 6,185 8,396 Revenues Over (Under) Expenditures $ 1,641 $ - $ 7,369 $ 5,069 211 CITY OF BAYTOWN PROGRAM SUMMARY 7012 WAREHOUSE OPERATIONS Program Description Provide Centralized warehousing and purchasing for commonly used supplies and materials throughout the city. Operation is designed to provide lower cost through volume purchasing and consolidation. Major Goals • Expansion of base inventory to facilitate city wide usage, while reducing items with low turnover. • Develop inventory tracldng system. Develop inventory minimum and maximum levels based on usage. Major Objectives • Automation of physical inventory process. • Increase use of warehouse by city departments. 2. Purchase Orders processed 3. Items inventoried 1,241 600 1,000 1,000 3,485 3,560 2,626 2,600 Performance Measures 1. No. of requisitions processed within required 99% 99% 99% 99% time frame. 2. No. of requisitions unable to be filled within required time frame. 212 1% 1% 1% 1% Actual Budget Estimated Projected Workload Measures 2000-01 2001 -02 2001.02 2002 -03 1. Requisitions Processed 5,080 6,000 6,400 6,400 2. Purchase Orders processed 3. Items inventoried 1,241 600 1,000 1,000 3,485 3,560 2,626 2,600 Performance Measures 1. No. of requisitions processed within required 99% 99% 99% 99% time frame. 2. No. of requisitions unable to be filled within required time frame. 212 1% 1% 1% 1% CITY OF BAYTOWN SERVICE LEVEL BUDGET 7012 WAREHOUSE OPERATIONS Actual Budget Estimated Adopted Acct# Acct Description 2000-01 2001 -02 2001 -02 2002 -03 71uu Personnel Services 71002 Regular Wages $ 103,324 $ 109,234 $ 110,467 $ 112,263 71009 Overtime 1,732 1,820 1,480 1,577 71021 Health & Dental Insurance 14,437 19,050 18,340 19,666 71022 TMRS 14,880 16,202 15,836 16,279 71023 FICA 7,741 8,227 8,336 8,330 71028 Workers Compensation 3,570 3,719 3,793 3,899 71051 Merit & Across The Board - 2,600 Total Personnel Services 145,684 158,252 158,252 164,614 7200 Supplies 72001 Office 1,316 1,260 945 1,260 72007 Wearing Apparel 1,429 1,500 1,500 1,500 72016 Motor Vehicle 1,825 3,000 2,526 3,000 72021 Minor Tools 3,073 3,500 2,850 3,500 72032 Medical 10 75 25 75 Total Supplies 7,653 9,335 7,846 9,335 7300 Maintenance 73011 Buildings 6,664 7,260 1,800 6,000 73043 Motor Vehicles 2,378 2,000 2,350 2,000 Total Maintenance 9,042 9,260 4,150 8,000 7400 Services 74001 Communication 451 530 530 530 74041 Travel & Reimbursables 808 350 808 74042 Education & Training 545 1,085 795 1,085 74210 General Liability Insurance - 113 102 87 74220 Errors & Omissions - 140 113 125 74272 Real & Personal Property - 662 678 670 Total Services 996 3,338 2,568 3,305 7500 Sundry Charges 75071 Terminal Sick Pay 5,532 - - 75088 Bad Debt -Cutoff Accounts (4,960) Total Sundry & Other 572 - Total Operating 163,947 180,185 172,816 185,254 8000 Capital Outlay 86011 Capital Lease Purchases 6,621 - - Total Capital Outlay 6,621 TOTAL DEPARTMENT $ 170,568 $ 180,185 $ 172,816 $ 185.254 213 214 ORDINANCE NO. 9412 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF BAYTOWN, TEXAS, ADOPTING A BUDGET FOR THE ENSUING FISCAL YEAR, BEGINNING OCTOBER 1, 2002, AND ENDING SEPTEMBER 30, 2003, IN ACCORDANCE WITH THE CHARTER AND ORDINANCES OF THE CITY OF BAYTOWN; AND PROVIDING FOR THE PUBLICATION AND EFFECTIVE DATE THEREOF. ########## k##### M##### kk# k## # # # # # #kk #MMMMM # # # # # #M # # #k # # # # ## #MMM # # # # # # # # # # # # ## #MMM WHEREAS, the City Manager of the City of Baytown has submitted to the City Council a budget estimate of the revenues of said City and the expense of conducting the affairs thereof for the ensuing fiscal year, beginning October 1, 2002, and ending September 30, 2003, and which said estimate has been compiled from detailed information obtained from the several departments, divisions, and offices of the City containing all information as required by the Charter of the City of Baytown; and WHEREAS, the City Council has received said City Manager's estimate and held a public hearing thereon as provided by Section 44 of the Charter; and WHEREAS, after full and final consideration of the public hearing and after certain revisions to the proposed budget, it is the opinion of the Council that the budget as revised should be approved and adopted; NOW THEREFORE BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF BAYTOWN, TEXAS: Section 1: That the budget estimate of the revenues of the City of Baytown and the expenses of conducting the affairs thereof for the ensuing fiscal year, beginning October 1, 2002, and ending September 30, 2003, as finally submitted to the City Council by the City Manager of said City (a copy of which is on file in the City Clerk's office) be, and the same is in all things, adopted and approved as the budget estimate of all the current expenses as well as the fixed charges against said City for the fiscal year beginning October 1, 2002, and ending September 30, 2003; provided, however, that the amount appropriated for a 2.5% salary adjustment for firefighters covered by the Collective Bargaining Agreement for the term October 1, 2001 - September 30, 2003 is expressly contingent upon the Baytown Professional Firefighters Association, Local 1173 approving a written agreement therefor with terms and conditions as are approved by the City Manager. Section 2: That the sum of FORTY -THREE MILLION SEVEN HUNDRED EIGHTY - SIX THOUSAND EIGHT HUNDRED EIGHTY AND NO /100 DOLLARS ($43,786,880.00) is hereby appropriated out of the General Fund for the payment of Operating Expenses and Capital Outlay of the City Government; provided that the. Section 3: That the sum of EIGHT MILLION THREE HUNDRED FIVE THOUSAND TWO HUNDRED THIRTY -FOUR AND N01100 DOLLARS ($8,305,234.00) is hereby appropriated out of the General Debt Service Fund for the purpose of paying the accruing interest and redeeming the Serial Bonds as they mature on the General Fund Debt Service Bonds. Section 4: That the sum of SEVEN HUNDRED THIRTY -ONE THOUSAND EIGHT HUNDRED FORTY -FOUR AND NO 1100 DOLLARS ($731,844.00) is hereby appropriated pt of the Hotel/Motel Tax Fund for the payment of Operating Expenses and Capital Outlay of the City Government. Section 5: That the sum of EIGHTEEN MILLION TWO HUNDRED EIGHTY -TWO THOUSAND FIVE HUNDRED FORTY -EIGHT AND NO /100 DOLLARS ($18,282,548.00) is hereby appropriated out of the Waterworks and Sanitary Sewage System for operating costs and for the purpose of paying the accruing interest and redeeming the Serial Bonds as they mature on the Waterworks and Sanitary Sewer Fund Debt Service Bonds. Section 6: That the sum of THREE MILLION THIRTY -EIGHT THOUSAND THREE HUNDRED FIFTY -TWO AND NO /100 DOLLARS ($3,038,352.00) is hereby appropriated out of the Sanitation Fund for the Operating Expenses and Capital Outlay of the municipally owned Solid Waste Collection System. Section 7: That the sum of ONE MILLION FOUR HUNDRED FORTY THOUSAND FIVE HUNDRED FIFTY -ONE AND NO /100 DOLLARS ($1,440,551.00) is hereby appropriated out of the Central Services Fund for the Operating Expenses and Capital Outlay for Municipal Garage Services System and Central Warehouse Activities. Section 8: That the City Manager is hereby authorized to transfer any unencumbered appropriation balance or portion thereof between general classifications of expenditures within an office, department or agency, in accordance with Section 68 of the Charter. Section 9: That the City Manager shall have the authority to increase a department's line item budget by the amount equal to outstanding purchase orders as of September 30, 2002, to be appropriated out of the Fund Balance. Section 10: This ordinance shall be and remain in full force and effect from and after its passage and approval of the City Council, and it shall be published once each week for two (2) consecutive weeks in the official newspaper of the City of Baytown. INTRODUCED, READ and PASSED by the affirmative vote of the City Council of the City of Baytown this the 12a' day of September, 2002. A c PETE C. ALFARO, Mayor AT T. G Y SMITH, City Clerk APP OVED AS TO FORM: Z • AGRIACTO RAMIREZ., SR.,Wy Attorney F:\Karen\Files \City Council \OrdinancesWdoptCityof 3aytownBudget02- 03.doc 216 2 ORDINANCE NO. 9413 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF BAYTOWN, TEXAS, SETTING THE RATE AND TAX LEVY FOR GENERAL FUND MAINTENANCE AND OPERATION AND DEBT SERVICE FOR THE CITY OF BAYTOWN FOR THE FISCAL YEAR ENDING SEPTEMBER 30, 2003, UPON ALL TAXABLE PROPERTY IN SAID CITY OF BAYTOWN IN ACCORDANCE WITH THE LAWS OF THE STATE OF TEXAS AND THE CHARTER PROVISIONS AND ORDINANCES OF SAID CITY; PROVIDING A REPEALING CLAUSE; CONTAINING A SAVINGS CLAUSE; AND PROVIDING FOR THE EFFECTIVE DATE THEREOF. *era *�►ss:er *s * *rrssrr* asst*:■ rx�rrss** r** sss s*** �� * * * * * *► * * * *r * *rr *rr +sss * *� ** BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF BAYTOWN, TEXAS: Section 1: There shall be and is hereby levied and shall be assessed and collected for the fiscal year ending September 30, 2003, an ad valorem tax of $ .45700 for each ONE HUNDRED DOLLARS ($100) of assessed value of property located within the city limits of the City ofBaytown on January 1, 2002, made taxable by law, which said taxes, when collected, shall be apportioned among funds and departments of City Government of the City of Baytown for the purpose of General Fund Maintenance and Operation. Section 2: The ad valorem tax rate of $ .45700, as set forth in Section 1, is hereby levied and shall be assessed and collected on one hundred percent (100 %) of each ONE HUNDRED DOLLARS ($100) worth of property located within the city limits of the City of Baytown on January 1, 2002, as valued by the Hams County Appraisal District and made taxable by law. Section 3: There shall be and is hereby levied and shall be assessed and collected for the fiscal year ending September 30, 2003, an ad valorem tax of $ .28003 for each ONE HUNDRED DOLLARS ($100) of assessed value of property located within the city limits of the City ofBaytown on January 1, 2002, made taxable by law, which said taxes, when collected, shall be apportioned among funds and departments of City Government of the City of Baytown for the purpose of Debt Service. Section 4: The ad valorem tax rate of $ .28003, as set forth in Section 3, is hereby levied and shall be assessed and collected on one hundred percent (100°/x) of each ONE HUNDRED DOLLARS ($100) worth of property located within the city limits of the City of Baytown on January 1, 2002, as valued by the Hams County Appraisal District and made taxable by law. Section 5: The Tax Assessor and Collector of the City of Baytown is hereby directed to assess, extend and enter upon the Tax Rolls of the City of Baytown, Texas, for the current year the amounts and rates herein levied, and to keep a current account of same. All collection of such taxes, as well as collection of taxes owed for prior years, to include penalty and interest thereof, shall be deposited in the official depository of the City of Baytown to be distributed between the General Fund and the Debt Service on a basis determined by the percentage that each bear to the total tax rate. 217 Section 6: All ordinances or parts of ordinances inconsistent with the terms of this ordinance are hereby repealed; provided however, that such repeal shall be only to the extent of such inconsistency and in all other respects this ordinance shall be cumulative of other ordinances regulating and governing the subject matter covered by this ordinance. Section 7: If any provisions, section, exception, subsection, paragraph, sentence, clause or phrase of this ordinance or the application of same to any person or set of circumstances, shall for any reason be held unconstitutional, void or invalid, such invalidity shall not affect the validity of the remaining provisions of this ordinance or their application to other persons or sets of circumstances and to this end all provisions of this ordinance are declared to be severable. Section 8: This ordinance shall take effect immediately from and after its passage by the City Council of the City of Baytown. INTRODUCED, READ and PASSED by the affirmative vote of the City Council of the City of Baytown this the 12a' day of September, 2002. ,(,CG PETE C. ALFARO, Wayor ATTEST: I . . 11 (JJO�7v( G SMITH, City Clerk APPROVED AS TO FORM: v 11' m - F:Ueanene\MyDocuments \Council \Ol - 02lSept ember \FixRateTaxLevyGeneralFund.doc 218 ORDINANCE NO. 9416 AN ORDINANCE OF THE CITY OF BAYTOWN, TEXAS, AMENDING CHAPTER 98 "UTILITIES," ARTICLE III "WATER SERVICE," SECTION 98 -59 "RATES," SUBSECTION (A)(1) "RATE TABLE" AND SUBSECTION (G) "VOLUME USERS" OF THE CODE OF ORDINANCES OF THE CITY OF BAYTOWN, TEXAS, TO INCREASE WATER RATES; AMENDING CHAPTER 98 "UTILITIES," ARTICLE IV "SEWER SERVICE," SECTION 98 -91 "SEWER SERVICE CHARGE," SUBSECTION (A) "RATE SCHEDULE" AND SUBSECTION (F) "VOLUME USERS" OF THE CODE OF ORDINANCES OF THE CITY OF BAYTOWN, TEXAS, TO INCREASE SEWER RATES; PROVIDING A REPEALING CLAUSE; CONTAINING A SAVINGS CLAUSE; AND PROVIDING FOR THE PUBLICATION AND EFFECTIVE DATE THEREOF. +++ wwwws***+*******+**** wwwwwwww**** s*** s**++*****+++* * + +wwww * * * + * *wwwww * * * + * * +wwww ** BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF BAYTOWN, TEXAS: Section 1: That Chapter 98 "Utilities," Article III "Water Service," Section 98 -59 "Rates," Subsection (a)(1) "Rate table" of the Code of Ordinances, City of Baytown, Texas, is hereby amended to read as follows: Chapter 98. UTILITIES ARTICLE III. WATER SERVICE See. 98-59. Rates. (a) Basic rate schedule. The basic water rate schedule shall be as follows: (1) Rate table. Gallons of Water Used per Month: Amount or Rate to be Charged: a. First 2,000 minimum monthly rate ..................... ..........................$7.50 b. All over 2,000, per 1,000 gallons ....................... ..........................$2.86 Section 2: That Chapter 98 "Utilities," Article III "Water Service," Section 98 -59 "Rates," Subsection (g) "Volume users" of the Code of Ordinances, City of Baytown, Texas, is hereby amended to read as follows: Chapter 98. UTILITIES ARTICLE III. WATER SERVICE Sec. 98-59. Rates. (g) Volume users. A user of water within the corporate limits who: (i) qualifies for tax abatement under the city's tax abatement policy or is located within an established industrial district; and (ii) uses a minimum of 400,000 gallons of water per day shall be charged $1.70 per 219 1,000 gallons of water. The minimum usage shall be determined by dividing the total consumption during the billing period by the number of days in the billing period to determine the daily usage. Any user or customer who does not pay the amount due by the due date indicated on his statement shall be charged a late charge, as provided in section 98 -61. Section 3: That Chapter 98 "Utilities," Article IV "Sewer Service," Section 98 -91 "Sewer service charge," Subsection (a) "Rate schedule" of the Code of Ordinances, City of Baytown, Texas, is hereby amended to read as follows: Chapter 98. UTILITIES ARTICLE IV. SEWER SERVICE Sec. 98-91. Sewer service charge. (a) Rate schedule. The sewer service rate schedule shall be as follows: (1) First 2,000, minimum monthly rate .................. ..........................$7.50 (2) All over 2,000, per 1,000 gallons .................... ..........................$2.63 Section 4: That Chapter 98 "Utilities," Article IV "Sewer Service," Section 98 -91 "Sewer service charge," Subsection (f) "Volume users" of the Code of Ordinances, City of Baytown, Texas, is hereby amended to read as follows: Chapter 98. UTILITIES ARTICLE IV. SEWER SERVICE Sec. 98-91. Sewer service charge. (f) Volume users. A sanitary sewer service customer within the corporate limits who (i) qualifies for a tax abatement under the city's tax abatement policy and (ii) uses more than 400,000 gallons of water per day shall be charged and shall owe each month a sewer service charge based upon (i) the consumption of water attributed to it as determined by article III of this chapter relating to water charges; or (ii) the actual wastewater flow as determined by a metering system approved by the city. Such charges shall be applied as follows: (1) If all of the user's water is purchased form the city, the sewer service charge shall be $1.40 per 1,000 gallons of water used per month or $1.40 per 1,000 gallons of wastewater delivered to the city if the wastewater is metered as provided in this article; or (2) If the user is not purchasing all of its water from the city, the sewer service charge shall be $1.50 per 1,000 gallons of water used per month, or $1.50 per 1,000 gallons of wastewater delivered to the city if the wastewater is metered as provided in this article. Section 5: All ordinances or parts of ordinances inconsistent with the terms of this ordinance are hereby repealed; provided however, that such repeal shall be only to the extent of such P-111 inconsistency and in all other respects this ordinance shall be cumulative of other ordinances regulating and governing the subject matter covered by this ordinances. Section 6: If any provisions, section, exception, subsection, paragraph, sentence, clause or phrase of this ordinance or the application of same to any person or set of circumstances, shall for any reason be held unconstitutional, void or invalid, such invalidity shall not affect the validity of the remaining provisions of this ordinance or their application to other persons or sets of circumstances and to this end all provisions of this ordinance are declared to be severable. Section 7: This ordinance shall take effect October 1, 2001. The City Clerk is hereby directed to give notice hereof by causing the caption of this ordinance to be published in the official newspaper of the City of Baytown at least twice within ten (10) days after passage of this ordinance. INTRODUCED, READ and PASSED by the affirmative vote of the City Council of the City of Baytown, this the 12'" day of September, 2002. .l�l. " C ��i„'- PETE C. ALFARO, Mayor rM APPROVED AS TO FORM: ei(YNACIO RAMIREZ, SROity Attorney F:Veanene\My Documents\ Council\ 01 -02\ SeptemberW mendCh98TolncreaseWaterSewerRates .doc 221 2 ! 4.4 �wr.i CITY OF BAYTOWN SUMMARY OF FULL -TIME POSITIONS BY DEPARTMENT General Administration Information Technology Services Fiscal Operations Legal Services Planning & Development Services City Clerk Human Resources Police Q- "�o Fire Public Safety CommunicationsVJ Streets & Drainage Q� Public Works AdministrationRo Traffic Control y W Engineering 0 Public Health \k 10- Emergency Medical Services Parks & Recreation \ Library I Water & Sewer Fund Utility Billing & Collection Water Operations Wastewater Operations Utility Construction Sanitation Fund Central Services Fund Number of 0010,011 2 3 a 3 6 8 b 8 17.25 17.25 c 17.25 4 5 d 5 IS 17 a 18 16 17 f 16 7 7 g 7 166 173 h 173 76 76 i 91 21 21 21 27 27 27 4.8 4.8 j 4.8 7 7 6 7.5 9.5 k 9.5 9 9 9 18 21 1 21 34 33 m 33 23 23 23 Total General Fund 460.55 478.55 492.55 2 3 4 W 13 13 n 14 6 28.6 28.6 o 28.6 41.6 42.6 p 42.6 14 14 14 Total Water & Sewer Fund 97.2 98.2 99.2 12 12 12 Garage Fund 8 8 8 Warehouse Operations Fund 4 4 4 Total Central Services Fund 12 12 12 Total Operating Funds 581.75 600.75 615.75 Miscellaneous Funds Emergency Management Fund I 1 q 1 Bond Funds 0.5 0.5 0.5 Community Development Block Grant Fund (CDBG) 11.5 11.25 r 12.25 7 Harris County Organized Crime & Narcotics Task Force Fund (HCOCNTF) 12 13.25 s 15.25 8 High Intensity Drug Trafficking Area (HIDTA) 0.25 0.25 t 0.25 Dare Fund 2 2 2 Municipal Court Special Revenue I 1 1 Crime Control Prevention District (CCPD) 10 - u - Wetlands Education and Research Center I 1 1 Capital Improvement Program Fund 1 9 Storm Water Utility Fund 1 10 Total Miscellaneous Funds 39.25 30.25 35.25 Total All Funds 621.00 631.00 651.00 223 CITY OF BAYTOWN SCHEDULE OF FULL TIME BUDGETED POSITIONS )epartment Number of Positions Classification Grade 2000 -01 2001 -02 2002 -03 ;ENERAL FUND General Administration 1010 City Manager Assistant City Manager Administrative Support III Information Technology Services 1070 ITS Director Systems Administrator Local Area Network (LAN) Coordinator Senior Systems Analyst Personal Computer Technician Administrative Assistant/Help Desk Coordinator Fiscal Operations 1030 Director of Finance Controller Treasurer Purchasing Manager Budget Officer Accountant 11 Accountant 1 Buyer Deputy Tax Assessor /Collector Administrative Support III Accounting Technician II Purchasing Technician Administrative Support II Legal Services 1060 Assistant City Manager /City Attorney City Attorney First Assistant City Attorney Assistant City Attorney/Municipal Court Prosecutor Administrative Support III Administrative Support II 97 1 1 1 89 - I a 1 41 1 1 1 Total 2 3 3 Total Total 80 1 64 2 57 1 61 1 48 I 41 r, 1 1 3 b 3 1 I 1 I 1 h 1 8 8 80 1 1 68 1 1 68 1 1 68 1 1 59 1 1 58 2 2 48 0.25 0.25 c 45 1 1 45 1 1 41 1 1 41 2 2 35 2 2 35 3 3 17.25 17.25 87 1 d 87 - 1 d 73 1 1 68 1 1 41 1 1 35 - 1 d 224 4 5 1 1 I 1 I 1 1 2 2 4 5 e 2 2 1 1 1 1 I 1 2 0.25 I 2 2 3 17.25 1 1 1 1 1 1 1 2 5 2 Total Planning and Development Services 1080 (Includes Building Services) Director of Planning and Development Services 77 Chief Building Official 65 Senior Planner 63 Assistant Chief Building Official 59 Grant Coordinator 56 Planner 53 Combination Inspector 1/11 43/47 Administrative Support III 41 Code Enforcement Officer I 39 224 4 5 1 1 I 1 I 1 1 2 2 4 5 e 2 2 1 1 1 1 I 1 2 0.25 I 2 2 3 17.25 1 1 1 1 1 1 1 2 5 2 CITY OF BAYTOWN SCHEDULE OF FULL -TIME BUDGETED POSITIONS Department IL Number of Positions Classification Grade 2000 -01 2001 -02 2002 -03 Planning & Community Development 1080 (cont.) Administrative Support II Sol vej ssistan! City Clerk 1170 City Clerk Municipal Court Judge Court Administrator Assistant City Clerk Administrative Support III Administrative Support II Human Resources 1140 Director of Human Resources & Civil Service Assistant Director of Human Resources Training & Employee Development Manager EEO/ER Officer Loss & Risk Prevention Manager Human Resources Coordinator Administrative Support III Administrative Support II Police 2000 Patrol Officer Police Captain Police Lieutenant Police Sergeant Chief of Police Legal Advisor Jail Administrator Mechanic Supervisor Records & Computer Supervisor Jail Supervisor Support Services Coordinator Animal Control Supervisor Animal Control Facilities Manager Mechanic Administrative Support III Administrative Support II Animal Control Officer Jailer Property Room Custodian Property Room Disposal Technician Administrative Support I Community Service Officer Adoption Specialist Kennel Worker 225 35 1 2 e 2 34 1 1 1 Total 15 17 18 77 1 1 1 70 - I r - 59 1 1 1 46 1 1 1 41 2 3 r 3 35 11 10 r 10 Total 16 17 16 77 1 I 1 68 1 1 1 64 - 1 e 1 63 1 - 6 - 63 1 1 1 49 1 1 1 41 1 1 1 35 1 1 1 Total 7 7 7 CS 95 94 h 94 CS 4 4 4 CS 5 5 h 5 CS 14 14 14 83 1 1 1 68 1 1 1 52 - I h 1 47 1 1 1 44 1 1 1 41 4 h 4 44 1 1 1 44 1 1 1 44 - I h - 3 41 2 2 2 41 2 2 2 35 6 6 6 33 3 3 3 33 15 15 15 33 1 1 1 33 1 h 1 29 6 6 6 28 6 6 6 22 - I h I 22 1 1 2 Total 166 173 173 225 CITY OF BAYTOWN SCHEDULE OF FULL -TME BUDGETED POSITIONS Department 11 Number of Positions Classification Grade 2000 -01 2001 -02 200203 Fire 2020 Assistant Fire Chief Battalion Chief Fire Equipment Operator Firefighter Lieutenant Assistant City Manager/Fire Chief Fire Chief Administrative Support III Fire Equipment Technician Administrative Support lI Administrative Support I Public Safety Communications 2030 Telecommunications Coordinator Senior Electronic Technician Telecommunications Supervisor Telecommunicator Streets & Drainage 3010 Superintendent of Streets/Drainage Drainage Foreman Street Maintenance Foreman Heavy Equipment Operator II Concrete Finisher Grade Chief Heavy Equipment Operator I Equipment Operator Concrete Worker Public Works Administration 3000 Assistant City Manager/Director of Public Services (80 %) Assistant City Manager (80%) Assistant Director of Public Works Administrative III Administrative II 0� Traffic Control 3 Traffic [ions Manager Traffi Coordinator Traffic Signal Technician Senior Traffic Control Worker Traffic Control Worker 226 CS CS CS CS CS 83 83 41 38 35 28 Total 64 46 44 40 Total 64 45 45 38 36 36 32 26 24 Total 2 2 5 5 15 IS 30 30 18 18 10 1 10 1 1 3 1 3 1 40 2 76 76 1 1 1 1 4 4 15 15 21 21 1 1 1 1 1 5 1 5 3 I 3 4 4 10 1 10 27 27 2 5 15 45 4 18 1 1 3 91 1 1 4 15 21 1 1 1 5 1 3 4 10 1 27 89 0.8 - j - 89 - 0.8 j 0.8 73 1 1 1 41 1 1 1 40 2 2 2 Total 4.8 4.8 4.8 64 1 1 - 5 64 1 1 1 41 2 2 2 36 2 2 2 22 1 1 1 Total 7 7 6 CITY OF BAYTOWN SCHEDULE OF FULL -TEKE BUDGETED POSITIONS Engineering 3030 Director of Engineering Assistant Director /Project Engineering Manager Design Manager Senior Project Coordinator Project Coordinator Construction Inspector (50 %) Survey Party Chief CAD Operator Engineering Technician I Administrative Support II SurveyAssistant Public Health 4000 Director of Health & Emergency Services Environmental Health Coordinator Neighborhood Protection Coordinator Environmental Health Specialist II Administrative Support III Neighborhood Protection Officer Administrative Support I Emergency Medical Services 2040 Emergency Medical Service Coordinator Emergency Medical Service Supervisor Senior Paramedic Paramedic Administrative Support III Parks & Recreation 5000 Director of Parks & Recreation Superintendent of Parks Superintendent of Recreation Parks Planner Recreation Supervisor Park Foreman Building Attendant Supervisor Recreation Specialist Administrative Support III Administrative Support II Parks Crew Leader Heavy Equipment Operator I Equipment Operator Parks Caretaker Number of Positions 2000 -01 2001 -02 2002 -03 227 80 1 1 1 68 1 1 1 62 1 1 1 59 - 1 k I 49 - 1 k 1 47 - 0.5 k 0.5 47 1 1 I 40 1 1 1 43 0.5 k - 35 I 1 1 34 I 1 1 Total 7.5 9.5 9.5 77 1 1 1 59 1 I 1 59 1 1 1 52 2 2 2 41 1 1 1 39 2 2 2 29 1 1 1 Total 9 9 9 64 1 1 I 53 3 3 3 49 3 3 3 45 10 13 1 13 41 1 1 1 Total 18 21 21 77 1 1 1 61 1 1 1 61 1 1 1 49 1 m 52 1 1 1 45 3 3 3 39 1 1 1 36 1 2 m 2 41 1 1 1 35 1 m 34 6 6 6 32 4 4 4 26 4 4 4 22 8 8 8 Total 34 33 33 227 CITY OF BAYTOWN SCHEDULE OF FULL -TDIE BUDGETED POSITIONS Department 11 Number of Positions Classification Grade 2000 -01 2001 -02 2002 -03 Library 6000 City Librarian 77 1 1 1 Assistant City Librarian 68 2 2 2 Coordinating Librarian 61 3 3 3 Librarian 1/II 50/56 1 1 1 Reference Librarian 50 1 1 1 Administrative Support III 41 1 1 1 Senior Library Technician 34 4 4 4 Library Technician 30 8 8 8 Custodian 24 1 1 1 Library Page 22 1 1 1 Total 23 23 23 Total General Fund 460.55 478.55 49255 WATER & SEWER FUND Utility Billing & Collections 1030 Utility Billing Manager 59 - 1 n 1 Financial Analyst - 53 1 1 1 Utility Billing Supervisor 43 1 - n - Billing Specialist 41 - - 1 Administrative Support II 35 1 1 1 Meter Reader Crew Chief 34 1 1 I Administrative Support I 29 4 4 4 Senior Meter Reader 29 1 1 1 Meter Reader 26 4 4 4 Total 13 13 14 Water Operations 3040 Assistant City Manager/Director of Public Services (20%) 87 0.2 - o - Assistant City Manager (20 %) 87 - 0.2 o 0.2 Director of Public Works/Utilities (20 %) 80 0.2 0.2 0.2 Director of Public Works/Utilities (20 %) 80 0.2 0.2 0.2 Superintendent Water TreatmentBAWA 64 1 1 1 Laboratory Supervisor 51 1 1 1 Water Distribution Foreman 45 1 1 1 Maintenance Technician 45 2 2 2 Water Plant Operator 43 3 7 o 7 Administrative Support HI 41 1 1 1 Laboratory Technician 39 1 1 1 Water Plant Operator 1 35 4 - o - Meter Service Crew Chief 34 1 1 1 Heavy Equipment Operator I 32 3 3 3 Pump Service Worker II 32 1 1 1 Utility Maintenance Worker 28 5 5 5 Meter Service Worker 26 3 3 3 Laborer 22 1 1 1 Total 28.6 28.6 28.6 Wastewater Operations 3050 Director of Public Works/Utilities (20 %) 80 0.2 0.2 0.2 Director of Public Works/Utilities (40 %) 80 0.4 0.4 0.4 Assistant Director of Utilities 73 - 1 P 1 Superintendent of Wastewater Treatment 64 1 1 1 228 6 CITY OF BAYTOWN SCHEDULE OF FULL -TIME BUDGETED POSITIONS Department 11 Number of Positions Classification Grade 2000-01 2001 -02 2002 -03 Pollution Coordinator 56 1 1 1 Wastewater Operations 3050 (cont.) 45 1 1 1 Wastewater Coordinator 56 1 1 1 Wastewater Collection Foreman 45 1 1 1 Chief Laboratory Technician 42 1 1 1 Lift Station Crew Chief 42 1 1 1 Wastewater Disposal Crew Chief 42 3 3 3 Laboratory Technician 39 1 1 1 Wastewater Operator II 39 19 19 19 Pollution Control Technician 34 1 1 1 Heavy Equipment Operator I 32 3 3 3 Utility Maintenance Worker 28 6 6 6 Equipment Operator 25 2 2 2 Heavy Equipment Operator I Total 41.6 42.6 42.6 Utility Construction 3060 Superintendent of Utility Transmission 64 1 1 1 Utility Construction Foreman 45 1 1 1 Utility Construction Crew Chief 42 1 1 1 Heavy Equipment Operator 11 38 1 1 1 Heavy Equipment Operator I 33 2 2 2 Utility Construction Worker - 29 6 6 6 Utility Tapping Worker 29 2 2 2 Total 14 14 14 Total Water & Sewer Fund 97.2 98.2 99.2 SANITATION FUND Superintendent of Solid Waste 61 1 1 1 Solid Waste Foreman 45 1 1 1 Heavy Equipment Operator II 38 2 2 2 Heavy Equipment Operator I 32 3 3 3 Equipment Operator 25 3 3 3 Laborer 22 2 2 2 Total Sanitation Fund 12 12 12 GARAGE FUND Superintendent of Equipment Services 64 1 1 I Chief Mechanic 52 1 I 1 Mechanic 41 5 5 5 Maintenance Helper 31 1 1 1 Total Garage Fund 8 8 8 WAREHOUSE OPERATIONS FUND Warehouse Manager 42 1 1 1 Warehouse Assistant 36 1 1 1 Warehouse Helper 26 2 2 2 Total Warehouse Operations Fund 4 4 4 229 CITY OF BAYTOWN SCHEDULE OF FULL —TIME BUDGETED POSITIONS )epartment IF Number of Positions Classification Grade 2000 -01 2001 -02 2002 -03 MISCELLANEOUS FUNDS EMERGENCY MANAGEMENT Emergency Management Coordinator 46 - I q I Administrative Assistant 41 1 - q - Total Emergency Management Fund 1 I 1 BOND FUNDS Construction Inspector 47 0.5 0.5 0.5 COMMUNITY DEVELOPMENT BLOCK GRANT Community Development Planner 63 1 1 1 Downtown Redevelopment Coordinator 56 - - 1 Planner 53 1 1 1 Accountant I 48 0.5 0.25 r 0.25 Librarian 50 1 1 1 Code Enforcement Officer H 43 1 1 I Neighborhood Protection Officer 39 2 2 2 Concrete Finisher 36 1 1 1 Housing Rehab Specialist 39 1 1 1 Administrative Support III 41 1 1 1 Equipment Operator 26 1 1 1 Concrete Worker 24 1 1 1 Total CDBG Accountant 1 11.5 11.25 12.25 HARRIS COUNTY ORGANIZED CRIME & NARCOTICS TASK FORCE FUND(HCOCNT Patrol Officer CS 4 4 4 Police Captain CS 1 1 1 Police Lieutenant CS - 1 s 1 Investigative Analyst 49 - - 2 Accountant 1 48 1 1.25 s 1.25 P.C. Technician 48 1 1 1 Intelligence Analyst 40 1 1 1 Organized Crime Telecommunicator 40 2 2 2 Administrative Support III 41 1 1 1 Administrative Support II 35 1 1 1 Total Harris County Organized Crime Task Force Fund 12 13.25 15.25 HIGH INTENSITY DRUG TRAFFICKING AREA (HIDTA) Accountant 1 48 0 0.25 t 0.25 DARE FUND Patrol Officers CS 2 2 2 s 230 / CITY OF BAYTOWN SCHEDULE OF FULL -TIME BUDGETED POSITIONS Department - Number of Positions Classification Grade 2000-01 2001 -02 2002 -03 MUNICIPAL COURT SPECIAL REVENUE Bailiff CS I I I CRIME CONTROL PREVENTION DISTRICT tCCPD) Patrol Officers CS 10 WETLANDS CENTER OPERATIONS Wetlands Center Supervisor 56 1 1 1 CAPITAL IMPROVEMENT PROGRAM FUND Construction Inspector 47 - - 1 v STORM WATER UTILITY FUND Pollution Control Techician 34 - - 1 10 231 CITY OF BAYTOWN ENDNOTES FOR 2002 -03 PERSONNEL CHANGES Ref# Department Description of Change Positions General Fund 1 Planning Grant Coordinator 1 2 City Clerk Municipal Court Judge (1) 3 Police Police Animal Control Facilities Manager (1) Kennel Worker (Change due to reorganization) 1 4 Fire Firefighter (Added as a City of Baytown Charter Admendment change on May 4, 2002) 15 5 Traffic Control Traffic Operations Manager (1) Water & Sewer Fund 6 Utility Billing Billing Specialist Community Development Block Grant (CDBG) 7 CDBG Downtown Redevelopment Coordinator 1 Harris County Organized Crlme Narcotics Task Force ( HCOCNTF) 8 HCOCNTF Investigative Analyst 2 Capitallmorovement Program Fund 9 Capital Impr. Prg. Construction Inspector 1 Storm Water Utility Fund 10 Storm Wtr. Utility Pollution Control Techician 1 232 CITY OF BAYTOWN ENDNOTES FOR 2001 -02 PERSONNEL CHANGES a General Administration Assistant City Manager (reorganization) b ITS System Administrator Administrative Assistant/Help Desk Coordinator c Fiscal Operations Accountant I - Funding reclassed to General Fund 25 %, CDBG 25 %, HCOCNTF 25% & HIDTA 25% d Legal Services Assistant City Manager /City Attorney (reorganization) City Attorney (reorganization) Administrative Support H e Planning and Dev. Services Combination Inspector I/II Administrative Support H f City Clerk Municipal Court Judge Administrative Support III Administrative Support H (Reclassed to Administrative Support III) g Human Resources Training & Employee Development Manager EEO/ER Officer (Reclassed to Training & Employee Dev. Mgr.) h Police Eight Patrol Officer positions eliminated through CCPD and moved to Police through attrition. One position is paid 50% General Fund and 500/6 GCCISD. Patrol Officer from CCPD reclassed to HCOCNTF as a Police Lieutenant Patrol Officer (Reclassed to Police Lieutenant) Jail Administrator Jail Supervisors ( 1 - Reclassed to Jail Administrator) Animal Control Facilities Manager Property Room Disposal Technician Adoption Specialist i Fire Assistant City Manager/Fire Chief (reorganization) Fire Chief (reorganization) j Public Works Administration Assistant City Manager/Director of Public Services (reorganization) Assistant City Manager (reorganization) k Engineering Senior Project Coordinator Project Coordinator (Parks Planner reclassed to Engineering) Construction Inspector Engineering Technician I 1 EMS Paramedics m Parks and Recreation Parks Planner (Reclassed as Project Coordinator in Engineering) Recreation Specialist Administrative Support H (Reclassed to Recreation Specialist) Water & Sewer Fund n Utility Billing Utility Billing Manager Utility Billing Supervisor (Reclassed to Utility Billing Manager) o Water Operations Assistant City Manager/Director of public Services (reorganization) Assistant City Manager (reorganization) Water Plant Operators (Wtr. Plant Oper. II - Retitled) Water Plant Operators I (Reclassed to Wtr. Plant Oper. II) p Wastewater Operations Assistant Director of Utilities 0.25 (1) 1 1 1 1 1 1 (1) (1) (1) 1 (1) 1 1 1 (1) 1 (0.8) 0.8 1 1 1 (1) 3 U) 1 (1) 1 (1) (0.2) 0.2 CITY OF BAYTOWN ENDNOTES FOR 2001 -02 PERSONNEL CHANGES q Emergency Management Emergency Management Coordinator Administrative Assistant (Reclassed to Emg. Mgmt. Coordinator) Community Development Block Grant (CDBG) r CDBG Accountant I - Funding reclassed to General Fund 25 %, CDBG 25 %, HCOCNTF 25% & HIDTA 25% Harris County Oreanized Crime & Narcodes Task Force Fund (HCOCNTF) s HCOCNTF Police Lieutenant (Patrol Officer from CCPD reclassed) Accountant I - Funding reclassed to General Fund 25 %, CDBG 25 %, HCOCNTF 25% & HIDTA 25% High Intensity Drug Traffickine Area (HIDTA) t HIDTA Accountant I - Funding reclassed to General Fund 25 %, CDBG 25 %, HCOCNTF 25% & HIDTA 25% Crime Control and Prevention District 6CCPD) u CCPD Patrol Officer positions eliminated and moved to Police through attrition One position is paid 50% General Fund and 50% GCCISD. Patrol Officer reclassed to HCOCNTF as a Police Lieutenant 1 (1) LON41 0.25 0.25 (g) (1) (1) N W W W W W w W W W W W A A A A A AA A A A A U U U U U U V� Vi O� T A TA � Q� O� J J J J J 00 OO OD 00 00 \D I� A N O �O v�� A w w w w w A A a J b� w U ONO N tUn e w w w ONO A O QJi w~ ONO J t�'i� Vii O A tAi� Chi ago O w A A A T O� O� J J J J J) Oo 00 00 00 00 �O i O. W J W A U J �O O U O O� W O w W w N O w N l/1 ? m T w J J A AIUIO�I JIOOI�DI OI�INIWIAIUITIJIooI�DI OI�-I NI wIAIUIO.I JIOOI�DI OI�+I NI WIAIUIO\I JIOOI�DI OI_INI wIAIUIa III .-' r .-. ^' n.. `-' ►► �- -+ ... ^" N N N N N N N N N N N N N N N N N N N W I- y A A �] Qi U Qi J �O N U O U r— 00 P U U U J O A �O Qi W N n+ N U 00 r A 00 A► �D �O i-+ A �O U W N w J �-- W W A A. U U Q� G1 �1 J J 00 00 �O �D C C .... N N W A �P U U T J J 00 �D �D O r N W W A In O� V 00 .� U O Qi N O 00 Oo Oo O N 01 O O� W .+ O �-+ W a O a W N N W O� ► J U U O� �O A r+ O r W OO U A T �D In Opp ^a� O� �1 J 00 Oa �O �D O O y IJ W W U V� O, C, Vii A A U ONa J U O OJ tU/� A A U oUe N v W N N coil b U N w N A ti�.l T .~- b b T W N A OJO Vii vii OJ is � ►n-i ny� �y to to r > N W yV ll b I Niz ��I, O d Go Y C1 ry STATISTICAL SECTION (Unaudited) The Statistical Section presents multi -year data for expenditures, revenues, property tax levies and collections, property tax rates and valuations for overlapping governments, ratios of bonded debt, legal debt margin, overlapping debt, ratio of debt service to general expenditures, revenue bond coverage, property value /construction, principal taxpayers and miscellaneous statistics. BAYTOM 235 z?e CITY OF BAYTOWN Table 1 General Governmental Expenditures By Function Last Ten Fiscal Years (1) (Unaudited) Culture Fiscal General Public Public Public and Capital Debt Year Government Safety(2) Works Health Recreation Outlay Service Total 1992 $6,331,776 $15,534,596 $1,938,235 $267,869 $1,718,650 $679,433 $5,073,693 $31,544,252 1993 5,476,519 16,077,095 2,663,180 267,200 2,795,874 1,101,870 4,888,781 33,270,519 1994 5,961,228 15,829,639 2,720,466 265,242 2,787,181 1,132,498 4,928,101 33,624,355 1995 5,873,817 16,502,951 2,666,981 294,096 2,788,990 1,252,003 6,293,669 35,672,507 1996 6,301,222 16,705,997 2,755,603 342,401 2,839,181 1,355,744 5,093,918 35,394,066 1997 6,485,210 18,246,361 2,786,163 360,358 3,025,305 2,117,798 5,150,677 38,171,872 1998 6,995,847 18,695,092 2,961,114 438,992 3,439,793 2,648,615 5,409,989 (3) 40,589,442 1999 7,176,152 19,842,557 3,262,660 715,414 3,667,674 2,279,426 6,731,964 43,675,847 2000 7,163,892 21,166,315 3,308,102 811,657 3,761,064 4,192,694 6,966,109 47,369;833 2001 7,859,340 22,409,337 3,532,744 995,273 4,201,518 3,910,671 7,004,438 49,913,321 (1) Includes General, Special Revenue and Debt Service funds only. (2) Includes Harris County Narcotics Task Force. (3) The Debt Service for 1998 does not include the $750,000 refunding. Table 2 General Governmental Revenues By Source Last Ten Fiscal Years (1) (Unaudited) Fiscal Year Taxes(2) Licenses and Permits Fines, Forfeitures and Penalties Interest Intergov't. Revenues Charges for Services Misc. Revenue Total 1992 $24,690,927 $232,819 $1,548,367 $347,505 $3,274,433 $386,161 $168,090 $30,648,302 1993 25,029,024 165,467 2,218,276 392,372 3,522,452 380,502 129,684 31,837,777 1994 25,021,292 215,405 1,940,463 516,187 4,009,780 434,360 146,548 32,284,035 1995 25,691,230 178,165 1,769,610 298,455 4,203,799 422,221 1,722,121 (3) 34,285,601 1996 27,533,651 233,568 1,692,651 483,680 4,481,001 553,550 216,408 35,194,509 1997 28,885,794 228,450 2,144,476 812,128 5,692,035 788,560 303,878 38,855,321 1998 31,797,677 321,185 2,026,800 990,667 5,984,641 771,002 419,829 42,311,801 1999 35,040,681 (4) 262,472 2,007,297 954,929 6,402,659 781,585 487,437 45,937,060 2000 36,464,619 381,238 2,126,620 1,303,594 6,669,183 896,625 401,967 48,243,846 2001 39,840,811 336,983 2,344,167 1,373,533 6,702,432 912,552 703,568 52,214,046 (1) Includes General, Special Revenue and Debt Service funds only. (2) Years after 1994 include Hotel/Motel tax revenue. (3) In 1995, the City of Baytown annexed the Municipal Utility District #3. (4) Crime Control and Prevention District passed by voters in 1998. 237 CITY OF BAYTOWN (1) Includes additional 1!2 -cent sales tax for the Crime Control Prevention District after 1998. (2) Industrial District in- lieu -of tax revenues decreased due to exclusions granted to ExxonMobd that reduced their taxable values. (3) Does not include assessed valuation for property under an Industrial District Contract. In past years, HCAD has included approximately 20% of the industrial district value as pan of the Certified Tax Roll and the taxes paid on these values were credited against Industrial Districts' contractual payments. This was a normal practice and was used by many cities in the area. As a result of a lawsuit filed against HCAD, HCAD was ordered to stop this practice and was instructed to only include value on the certified roll for property and improvements actually located within the city limits. Assessed and Estimated Actual Value of Property (1) Table 4 Last Ten Fiscal Years (Unaudited) Ratio of Taxable Total Value To Fiscal Real Personal Total Real Property Taxable Assessed Year Assessed Value Assessed Value Assessed Value Exemptions Value Value 1992 $1,745,990,100 $251,914,430 $1,997,904,530 $262,237,900 $1,735,666,630 Table 3 1993 1,775,464,740 General Government Tax Revenues By Source 2,036,962,710 313,655,560 1,723,307,150 84.6% 1994 Last Ten Fiscal Years 242,299,462 1,971,415,132 325,362,200 1,729,115,670 87.7% (Amounts expressed in thousands) 1,845,068,400 243,452,602 2,088,521,002 330532,540 1,757,988,462 (Unaudited) 1996 1,881,086,610 270540,870 2,151,627,480 328540,628 1,823,086,852 84.7% Industrial 1,916,951,380 293,092,000 Fiscal Property Sales Other Use Franchise In- Lieu -of Hotel/ 239,470,560 Year Tax Tax Taxes Tax Tax Contracts Motel Tax Total 1992 $11,896,284 $5,344,417 $55,854 $3,113,246 $4,281,126 $ - $24,690,927 1993 12,697,462 5,053,194 48,042 2,568564 4,661,762 - 25,029,024 1994 12,534,872 5,205,608 66,421 2,664,383 4,550,008 - 25,021,292 1995 12,764,164 5,516,732 56,629 2,508,705 4,581,880 263,120 25,691,230 1996 13,466,899 5,776,682 61,346 2507,487 5,389,060 332,177 27,533,651 1997 13,898,601 5,841,285 68,356 2,617,518 6,094,701 365,333 28,885,794 1998 14,896,821 6516,711 86,826 2,687,664 7,151,800 457,855 31,797,677 1999 15,271,575 9559,251 (1) 87,098 2,885,250 6,781,370 (2) 456,137 35,040,681 2000 15,883,690 9,824,820 86,529 2,975,104 7,267,981 426,495 36,464,619 2001 11,991,765 (3) 10,236,854 87,720 3,243,250 13,775,400 (3) 505,822 39,840,811 (1) Includes additional 1!2 -cent sales tax for the Crime Control Prevention District after 1998. (2) Industrial District in- lieu -of tax revenues decreased due to exclusions granted to ExxonMobd that reduced their taxable values. (3) Does not include assessed valuation for property under an Industrial District Contract. In past years, HCAD has included approximately 20% of the industrial district value as pan of the Certified Tax Roll and the taxes paid on these values were credited against Industrial Districts' contractual payments. This was a normal practice and was used by many cities in the area. As a result of a lawsuit filed against HCAD, HCAD was ordered to stop this practice and was instructed to only include value on the certified roll for property and improvements actually located within the city limits. Assessed and Estimated Actual Value of Property (1) Table 4 Last Ten Fiscal Years (Unaudited) Ratio of Taxable Total Value To Fiscal Real Personal Total Real Property Taxable Assessed Year Assessed Value Assessed Value Assessed Value Exemptions Value Value 1992 $1,745,990,100 $251,914,430 $1,997,904,530 $262,237,900 $1,735,666,630 86.9% 1993 1,775,464,740 261,497,970 2,036,962,710 313,655,560 1,723,307,150 84.6% 1994 1,729,115,670 242,299,462 1,971,415,132 325,362,200 1,729,115,670 87.7% 1995 1,845,068,400 243,452,602 2,088,521,002 330532,540 1,757,988,462 84.2% 1996 1,881,086,610 270540,870 2,151,627,480 328540,628 1,823,086,852 84.7% 1997 1,916,951,380 293,092,000 2,210,043,380 324,274,752 1,885,768,628 85.3% 1998 2,072,193,212 239,470,560 2,311,663,772 326,274,752 1,985,389,020 85.9% 1999 2,106,746,520 289,329,600 2,396,076,120 298,998,880 2,097,077,240 87.5% 2000 2,162,335,220 302,476,790 2,464,812,010 314,499,500 2,150,312,510 87.2% 2001 1,718,243,330 290,048,850 2,008,292,180 382,739,640 1,625,552,540 (2) 80.9% (1) Assessed valuations are considered to be 100 percent of actual valuations. (2) See Table 3, Footnote 3, for the change in the method HCAD provides Industrial Values to the City. 238 CITY OF BAYTOWN Table 5 Property Tax Levies And Collections Last Ten Fiscal Years (Unaudited) Fiscal Year Total Adjusted Tax Levy Current Year Taxes Collected % of Levy Collected During Year Prior Year Taxes Collected Total Collections During Year Ratio of Total Collection to Tax Levy Accumulated Delinquent Taxes Delinquent to Current Levy 1992 $11,875,019 $11,573,394 97.46% $217,313 $11,790,707 99.29% $1,261,496 10.62% 1993 12,697,557 12,401,302 97.67% 316,253 12,717,555 100.16% 1,414,602 11.14% 1994 12,728,102 12,293,251 96.58% 233,798 12,527,049 98.42% 1,570,179 12.34% 1995 12,752,053 12,321,641 96.62% 257,373 12,579,014 98.64% 1,669556 13.09% 1996 13,436,697 12,998,882 96.74% 228,183 13,227,065 98.44% 1,762,349 13.12% 1997 13,899,589 13,471,414 96.92% 263,804 13,735,218 98.82% 1,684,493 12.12% 1998 14,632,913 14,308,231 97.78% 401,379 14,709,610 100.52% 1,235,468 8.44% 1999 15,456,088 14,986,212 96.96% 114,377 15,100,589 97.70% 1,362,613 8.82% 2000 15,848,448 15,283,573 96.44% 371,829 15,655,402 98.78% 1,419,238 8.96% 2001 11,980,810 * 11,453,519 95.60% 312,960 11,766,479 98.21% 1,524,932 12.73% * See Table 3, Footnote 3, for the change in the method HCAD provides Industrial Values to the City Table 6 Property Tax Rates - Direct And Overlapping Governments Tax Rates (Per $100 Assessed Valuation) Last Ten Fiscal Years (Unaudited) Harris Harris County County School Port of Lee Fiscal City of Harris Hospital Equalization Houston College Year Baytown(1) County(2) District District Authority GCCISD(3) District Total 1992 $0.68500 $0.37464 $0.19621 $0.00395 $0.01531 $0.57300 $0.17960 $2.02771 1993 0.73703 0.38499 0.19621 0.00416 0.01496 0.59500 0.17960 2.11195 1994 0.73703 0.39419 0.18975 0.00428 0.01222 1.50700 0.17960 3.02407 1995 0.73703 0.42533 0.18350 0.00466 0.01316 1.58920 0.17960 3.13248 1996 0.73703 0.48283 0.12381 0.00513 0.01285 1.58920 0.18690 3.13775 1997 0.73703 0.50192 0.12381 0.00562 0.01600 1.68340 0.18690 3.25468 1998 0.73703 0.49833 0.12381 0.00611 0.01959 1.69278 0.18690 3.26455 1999 0.73703 0.49660 0.12381 0.00611 0.02132 1.67324 0.18690 3.24501 2000 0.73703 0.47483 0.14650 0.00629 0.02040 1.66127 0.19860 3.24492 2001 0.73703 0.42075 0.20268 0.00629 0.01830 1.71120 0.21930 3.31555 Sources: (1) City records (2) Hams County and includes Harris County Flood Control (3) Goose Creek Consolidated Independent School District 239 CITY OF BAYTOWN Table 7 Ratio Of Net General Bonded Debt To Assessed Value And Net Bonded Debt Per Capita Last Ten Fiscal Years (Unaudited) Taxable Less Net Bonded Debt $467,315 Fiscal Assessed Bonded Sinking Bonded to Assessed Debt Per Year Population (1) Value(2) Debt Fund Debt Value Capita 1992 63,562 $1,735,666,630 $28,885,000 $467,315 $28,417,685 1.64% $447 1993 65,859 1,723,307,150 43,185,000 696,140 42,488,860 2.47% 645 1994 64,177 1329,115,670 44,640,000 807,942 43,832,058 2.54% 657 1995 64,485 1,757,988,462 53,735,000 1,009,814 52,725,186 3.00% 780 1996 64,700 1,823,086,852 51,860,000 1,185,472 50,674,528 2.78% 783 1997 69,953 1,885,768,628 49,880,000 1,446,936 47,594,867 2.52% 680 1998 65,197 1,985,389,020 67,065,000 1,075,926 65,989,074 3.32% 1,012 1999 65,653 2,097,077,240 63,865,000 1,312,099 62,552,901 2.98% 953 2000 66,430 (3) 2,150,312,510 64,460,000 1,727,956 62,732,044 2.92% 944 2001 67,942 1,625,552,540(4) 60,800,000 2,072,058 58,727,942 3.61% 864 (1) Source - Council of Governments population estimate. (2) Assessed valuation per Harris County Appraisal District equals estimated actual value. (3) Source -Census 2000 (4) See Table 3, Footnote 3, for the change in the method HCAD provides Industrial Values to the City. Table 8 Computation of Legal Debt Margin September 30, 2001 (Unaudited) Article XI, Section 5, of the Texas Constitution, provides for an overall limitation for Home Rule Cities of $2.50 per $100 assessed valuation. The Attorney General of Texas follows a policy, with respect to Home Rule Cities which have such a $2.50 limitation, of approving ad valorem tax bonds only to the extent that all of such city's ad valorem tax debt can be serviced by a tax rate of $1.50 at 90% collection. Amendments to the City Charter effectively imposed a taxation limit of $0.60 per $100 of "assessed valuation," for all purposes except for tax bond debt service. The City Charter also prohibits the City from increasing taxes on any property until all property subject to ad valorem taxation has a revised or updated value, and prohibits the City from increasing ad valorem taxes on property by more than 10% over the amount levied thereon by the City in the preceding year, except for increases in value due to subsequent improvements. OPERATING DEBT TOTAL TAX RATE RATE RATE Tax Rate Limit $0.60000 $1.50000 $2.10000 Current Tax Rate (0.47351) (0.26352) (0.73703) Available Tax Rate $0.12649 $1.23648 $1.36297 240 CITY OF BAYTOWN Table 9 Ratio of Annual Debt Service Expenditures for General Bonded Debt to Total General Governmental Expenditures (1) Last Ten Fiscal Years (Unaudited) Ratio of Debt Service Interest Total to Total and Total General General Fiscal Fiscal Debt Governmental Governmental Year Principal Charges Service Expenditures Expenditures 1992 $2,830,000 $2,243,693 $5,073,693 $31,544,252 16.08% 1993 2,495,000 2,393,781 4,888,781 33,270,519 14.69% 1994 2,045,000 2,883,101 4,928,101 33,624,355 14.66% 1995 3,100,000 3,235,189 6,335,189 35,672,507 17.76% 1996 1,875,000 3,218,918 5,093,918 35,394,066 14.39% 1997 1,980,000 3,170,677 5,150,677 38,171,872 13.49% 1998 2,255,000 3,154,989 5,409,989 (2) 40,589,442 13.33% 1999 3,200,000 3,531,964 6,731,964 43,675,847 15.41% 2000 3,405,000 3,373,371 6,778,371 47,369,833 14.31% 2001 3,660,000 3,344,438 7,004,438 49,913,321 14.03% (1) Includes General, Special Revenue and Debt Service Funds only. (2) The Debt Service for 1998 does not include the $750,000 refunding. Table 10 Computation of Direct and Overlapping Debt September 30, 2001 (Unaudited) Percentage Amount Applicable Applicable Net Debt to City Of to City Of Jurisdiction* Outstanding Baytown Baytown Harris County City of Baytown, Texas $58,727,942 100.00% $58,727,942 Harris County 1,692,178,980 Goose Creek CISD 155,366,321 Lee College District 21,720,000 Total Direct and Overlapping Debt $1,927,993,243 Per Capita Direct and Overlapping Debt Chambers Coun City of Baytown, Texas $58,727,942 Chambers County 19,035,000 Goose Creek CISD 155,366,321 Lee College District 21,720,000 Total Direct and Overlapping Debt $254,849,263 Per Capita Direct and Overlapping Debt 1.27% 21,490,673 43.50% 67,584,350 43.50% 9,448,200 $157,251,165 $2,314 100.00% $58,727,942 12.45% 2,369,858 43.50% 67,584,350 43.50% 9,448,200 $138,130,350 $2,033 * The City of Baytown is located within two counties; therefore, the per capita debt is reflected in two calculations. A resident would either live in Harris or Chambers County, not both. 241 CITY OF BAYTOWN Table 11 Revenue Bond Coverage: Water And Sewer Bonds Last Ten Fiscal Years (Unaudited) Net Revenue Interest Direct Available and Fiscal Total Operating for Debt Fiscal Year Revenues(1) Expenses(2) Service Principal Charges Total Coverage 1992 $10,331,563 $8,258,984 $2,072,579 $170,000 $444,469 $614,469 3.37 1993 11,321,581 8,238,736 3,082,845 185,000 678,567 863,567 3.57 1994 12,414,936 8,724,433 3,690,503 310,000 944,775 1,254,775 2.94 1995 13,221,600 8,700,184 4,521,416 545,000 1,231,929 1,776,929 2.54 1996 14,297,458 . 9,247,111 5,050,347 680,000 1,492,438 2,172,438 2.32 1997 13,724,726 9,183,461 4,541,265 725,000 1,631,706 2,356,706 1.93 1998 15,248,711 9,611,409 5,637,302 890,000 1,599,488 2,489,488 2.26 1999 14,444,950 9,478,261 4,966,689 1,175,000 1,666,788 2,841,788 1.75 2000 15,806,065 10,345,996 5,460,069 1,250,000 1,540,379 2,790,379 1.96 2001 15,705,989 10,765,895 4,940,094 1,320,000 1,546,112 2,866,112 1.72 (1) Includes operating and interest revenue. (2) Direct operating expenses are total operating expenses excluding depreciation expense. Table 12 Property Value And Construction Last Ten Fiscal Years (Unaudited) 1992 New 659 $28,546 Construction(1) 1993 Property Property Bank Fiscal Value in Building Value in Deposits Year Thousands Permits Thousands in Hundreds 1992 $1,733,579 659 $28,546 $5,230,572 1993 1,722,801 524 22,006 5,107,720 1994 1,726,945 727 38,506 6,149,096 1995 1,757,980 592 63,832 3,609,753 (2) 1996 1,823,087 407 39,263 3,629,916 (2) 1997 1,885,769 404 32,752 3,679,025 (2) 1998 1,985,389 691 39,657 6,114,423 (2) 1999 2,097,077 700 39,238 4,350,942 (3) 2000 2,150,313 640 70,200 4,873,270 (3) 2001 1,625,553 878 74,441 4,718,462 (3) (1) Source - City of Baytown Building and Code Enforcement Department. (2) NationsBank, Bank of America, N.A., Lone Star and Bank One's total deposit data is not available. (3) Bank of America, N.A., Bank One, Bank United and Wells Fargo Bank's total deposit data is not available. 242 CITY OF BAYTOWN Table 13 Principal Taxpayers For The Year Ended September 30, 2001 (Unaudited) Table 14 Demographic Statistics Last Ten Fiscal Years (Unaudited) (2) Per (3) (4) (5) (6) Fiscal ()> Capita Median Years Of School Unemployment Year Population Income Age Education Enrollment Rate 1992 63,562 $23,369 Percentage 12.0 17,918 2001 of Total 65,859 24,204 Assessed Assessed Taxpayer Type of Business Valuation Valuation 24,963 30.1 14.7 17,900 ExxonMobil Company Chemical and Refining $191,685,150 11.79% Reliant Energy HL & P Electric Utility 48,526,980 2.99% Bayer Corporation Chemical Plant 27,699,130 1.70% Verizon Telephone Utility 23,316,510 1.43% Baytown Medical Center Hospital 17,935,750 1.10% Walmart Retail 14,921,450 0.92% Camden Property Trust Real Estate 12,880,250 0.79% Memorial NW Pavillion LTD Real Estate 12,101,160 0.74% Enichem Elastomers Chemical Plant 11,409,160 0.70% Car Son Bay LP Automotive Sales/Repair 10,262,650 0.63% Total Top Ten Taxpayers Assessed Valuation $370,738,190 22.81% Table 14 Demographic Statistics Last Ten Fiscal Years (Unaudited) (2) Per (3) (4) (5) (6) Fiscal ()> Capita Median Years Of School Unemployment Year Population Income Age Education Enrollment Rate 1992 63,562 $23,369 29.8 12.0 17,918 11.40% 1993 65,859 24,204 30.0 13.0 17,994 8.20% 1994 64,177 24,963 30.1 14.7 17,900 7.30% 1995 64,485 26,529 30.3 14.7 17,796 6.60% 1996 64,700 28,118 30.4 14.7 17,837 6.61% 1997 69,953 30,557 30.6 14.7 18,090 6.30% 1998 65,197 32,796 30.7 14.8 18,144 4.94% 1999 65,653 33,864 30.9 14.8 18,098 5.30% 2000 66,430(7) 34,323 31.0 14.8 17,883 5.10% 2001 67,942 34,782 30.6 14.8 18,255 5.10% (I) Source - Council of Governments population estimate. (2) Source - Bureau of Economic Analysis - Regional Accounts Data - Hams County (3) Source - Census 2000 (4) Projected estimates from the Planning and Community Development Department. (5) Source - Goose Creek Consolidated Independent School District. (6) Source - Texas Employment Commission. (7) Source - Census 2000 243 Date of Incorporation Date of Charter Area Incorporated (square miles) Form of Government Education Number of Public Schools Number of Teachers Number of Students Registered Miles of Street Miles of Sewers Storm Sanitary Parks & Recreation Parks Parks - Acres Parks - Developed Parks - Undeveloped Number of Municipal Pools Lighted Ball Diamonds Lighted Tennis Courts Community Centers Municipal Water System Number of Water Customers System Capacity Miles of Water Mains Municipal Sewer System Number of Sewer Connections System Capacity Number of Street Lights City Employees - September 30, 2001 244 CITY OF BAYTOWN Miscellaneous Statistical Information for the Year Ended September 30, 2001 (Million Gallons per Day Design Flow) (Million Gallons per Day Design Flow) Table 15 January 24, 1948 January 24, 1948 34 Council - Manager 25 1,151 18,255 350 miles 240 410 42 891 384 506 2 18 14 3 18,543 13 MGD 420 miles 18,075 16.2 MGD 3,802 617 COMPONENT UNITS BAYTOWNAREA WATER AUTHORITY Baytown Area Water Authority, "BAWA ", is a water authority created by Texas Legislature to purchase and distribute surface and/or underground supplies for the City and surrounding communities. The City accounts for approximately 88% of BAWA's annual sales. BAWA is considered a component unit of the City of Baytown. BAYTOWN 245 Y BAYTOWN AREA WATER AUTHORITY (BAWA) ORGANIZATION CHART ,a- MAJOR BUDGET ISSUES Fiscal Year 2002 -03 BAYTOWN AREA WATER AUTHORITY This fund accounts for the activities of the Baytown Area Water Authority (BAWA). BAWA is a water authority created by the Texas Legislature to supply water for the City of Baytown (City) and surrounding communities. The City comprises approximately 88% of BAWA's annual sales. BAWA is a separate legal entity; however, it is considered a component unit of the City. BAWA has experienced no shortages of raw water supply to the plant or interruptions to service to its customers. REVENUES The 2002 -03 budget projects sales of $5,631,750 for 12.21 million gallons per day (MOD) based upon average rainfall years. Fluctuations to average rainfall can significantly impact actual sales. It is anticipated that another Municipal Utility District could become a customer of BAWA in 2002 bringing the total number of customers served to eight. No increases are projected to BAWA's current rate structure of $1.26 per 1,000 gallons for the City of Baytown and $1.29 per 1,000 gallons for customers outside the city. Since the inception of the BAWA plant in April 1981, there have been three rate increases in 1988, 1993 and 1999. The 1999 increase provided funding for the issuance of debt for plant expansion. EXPENDITURES Total proposed operating expenditures for the 2002 -03 budget are $3,676,673, a decrease of $45,414 from 2002. Highlights of major changes were as follows: • Annualization of compensation program for 2001 -02. $45,202 • A decrease in chemical costs due to price fluctuations. ($39,800) • An increase for untreated water for new customer. $45,800 • A decrease in maintenance expenses. ($59,900) • Decrease in electrical costs. ($35,235) • Various decreases in other supplies & services. ($1,481) Raw Water Supply Cost — BAWA purchases raw water from the City of Houston. The raw water supply contract with the City of Houston is in effect through the year 2020 and sets the maximum amount of raw water to be delivered to the BAWA plant at 11.9 MGD without penalties. BAWA anticipates no rate increase from the City of Houston for next year; therefore, there will be no pass through increase in the cost of raw water for the 2003 fiscal year. The surcharge for water purchased over the 11.9 MOD is nominal at this time. Debt Service — The current debt service requirement for 2002 -03 is $1,833,193. There is a decrease of $496,065 for debt paid off in November 2001 and a lower debt service payment for bonds issued in 2002 that received a more favorable interest rate than the rate budgeted. One of the four bond issues outstanding will be paid off in fiscal year 2003. The pay off of these bonds provides debt capacity for future bond issues. CAPITAL IMPROVEMENT PROGRAM The Capital Improvement Program for BAWA includes four major projects. The projects are funded primarily from bonds. The 2003 budget includes a transfer to the BAWA Capital Improvement Program (CIP) of $320,000, which represents non - operating revenues received from a mineral royalty. Revenues received from this funding source are estimated to be $1,400,000 by the end of 2003. Utilizing non - operating funds in the CIP program will reduce the amount of debt issued in the future. The BAWA Surface Water Treatment Plant expansion project, Phase I, is complete and is undergoing equipment and SCADA system testing. The expansion has increased the treatment capacity from 13 MGD to 19.5 (MGD). The treatment facility will be able to produce approximately 26 MGD on a short-term basis, if necessary. Phase II of BAWA's plant improvement is on hold pending the Texas Natural Resource Conservation Commission (TNRCC) study to develop new recommendations pertaining to disinfection programs 248 MAJOR BUDGET ISSUES Fiscal Year 2002 -03 (Ozone). The study should be complete by 2004 with recommendations available in 2005. Phase II was originally estimated at $6,000,000. • Phase III of BAWA's plant improvement includes the replacement of equipment that has reach its useful life; pumping improvements to achieve a firm capacity of 26 MOD; and safety improvements. Phase III began in the summer of 2002 and is scheduled to be complete within 400 calendar days. The estimated cost for this project is $5,800,000 funded from the 1999 and 2002 Revenue Bonds issued. • There is currently one line supplying water to BAWA's major customer, the City of Baytown. A second line is planned in 2005 at an estimated cost of $7,000,000. WORKING CAPITAL In order to maintain fiscal stability, governmental entities maintain a working capital balance to meet daily liquidity needs. Appropriate levels of working capital vary from entity to entity based on the relative impact of particular circumstances or financial conditions. The goal for working capital is 45 to 60 days. Working capital is defined as current assets (e.g. cash, investments, accounts receivable) less current liabilities (e.g. accounts payable). Projected working capital is estimated to be 89 days as of September 2003. 0Z CITY OF BAYTOWN BAYTOWN AREA WATER AUTHORITY FUND 510 BUDGET SUMMARY BY FUND Actual Budget Estimated Adopted 2000 -01 2001 -02 2001 -02 2002 -03 Revenues Sale of Water - Baytown $ 4,816,877 $ 4,927,829 $ 4,675,701 $ 4,927,829 Sale of Water- Other 590,169 652,127 598,812 703,921 Interest Revenue 132,905 40,000 89,927 87,600 Mineral Royalties 508,879 250,000 318,000 320,000 Total Revenues 6,048,830 5,869,956 5,682,440 6,039,350 Expenditures Personnel Services 667,500 765,664 787,297 810,866 Supplies 2,120,345 2,258,500 2,084,185 2,258,700 Maintenance 135,805 202,200 143,250 142,300 Services 517,880 495,723 466,873 464,807 Total Operating 3,441,530 3,722,087 3,481,605 3,676,673 Capital Outlay 45,000 43,021 30,000 Debt Service: Principal 1,250,000 1,372,180 1,250,000 1,015,000 Interest 750,400 957,078 783,427 818,193 Transfers Out - Capital Improvement - 622,073 1,133,492 320,000 Contingency - 40,000 - 40,000 Total Expenditures 5,441,930 6,758,418 6,691,545 5,899,866 Excess (Deficit) Revenues Over Expenditures Working Capital - Beginning Working Capital - Ending No. of Working Capital Days KIN 606,900 (888,462) (1,009,105) 139,484 1,706,374 2,313,274 2,313,274 1,304,169 $ 2,313,274 $ 1,424,812 $ 1,304,169 $ 1,443,653 155 77 71 89 CITY OF BAYTOWN BAYTOWN AREA WATER AUTHORITY FUND 510 OPERATING RESULTS Actual Budget Estimated Adopted 2000 -01 2001 -02 2001 -02 2002 -03 Operating Revenues Sale of Water - Baytown $ 4,816,877 $ 4,927,829 $ 4,675,701 $ 4,927,829 Sale of Water - Other 590,169 652,127 598,812 703,921 Total Revenues 5,407,046 5,579,956 5,274,513 5,631,750 Operating Expenses Personnel Services 667,500 765,664 787,297 810,866 Raw Water Purchase's 1,605,882 1,679,600 1,615,435 1,725,393 Supplies 514,463 578,900 468,750 533,307 Maintenance 135,805 202,200 143,250 142,300 Services 517,880 535,723 466,873 504,807 Depreciation 342,268 350,000 344,400 512,000 Total Expenditures 3,783,798 4,112,087 3,826,005 4,228,673 Operating Income (Loss) Non - operating 1,623,248 1,467,869 1,448,508 1,403,077 Interest Revenue and Other 641,784 290,000 407,927 407,600 Interest Expenses and Other (750,400) (957,078) (783,427) (818,193) Transfers out - Capital Improvement (622,073) (1,133,492) (320,000) Total Non - operating Expenses (108,616) (1,289,151) (1,508,992) (730,593) Net Income (Loss) to Income (Loss) Principal Debt Retirement Capital Outlay Depreciation enues Over (Under) Expenditures $ 1,514,632 $ 178,718 $ (60,484) $ 672,484 $ 1,514,632 $ (1,250,000) 178,718 $ (60,484) $ (1,372,180) (1,250,000) (45,000) (43,021) 672,484 251 CITY OF BAYTOWN PROGRAM SUMMARY 3070 BAYTOWN AREA WATER AUTHORITY Program Description Operate and maintain a 19.5 MGD design capacity surface water treatment facility with a projected flow of 12.21 MOD in fiscal year 2002 -03 and a certified bacteriological laboratory, which currently serves 8 customers with the City of Baytown using 88% of production. Following and complying with the TNRCC Rules and Regulations for Public Water Supplies adopted 1992, National Primary Drinking Water Regulations, Safe Drinking Water Act, Surface Water Treatment Rule, and the Criteria for Certified Bacteriological Laboratories. Providing BAWA's customers with high quality, safe drinking water and consistent water pressure for fire protection. Major Goals • Maintain water quality necessary to be classified as "Meeting Optimum Corrosion Control" by TNRCC. • Maintain "Superior Public Water System" status. • Maintain Optimization Standards as classified by TNRCC's Texas Optimization Program. • Operate the bacteriological laboratory in a manner that exceeds the requirements as set fourth by Texas Department of Health. • Develop and maintain a staff of highly trained water professionals to better serve customers. Major Objectives • Produce 12.21 MGD of water. • Maintain finished water turbidity consistently less than 0.1 NTU. • Provide QA/QC and mathematical training for personnel. • Meet the lead/copper rule for the 11'" year of monitoring. Performance Measures 1. Days without interruption of service Actual Budget Estimated Projected Workload Measures 2000 -01 2001 -02 2001 -02 2002 -03 1. Customer Connections 7 7 8 8 2. Bacteriological Samples received 1,345 1,254 1,360 1,375 3. Average MGD of water produced 11.7 12.1 11.4 12.21 4. Customer Service calls 6 15 5 10 Performance Measures 1. Days without interruption of service 365 365 365 365 2. Days finished water <0.1 NTU 365 365 365 365 3. Bacteriological samples analyzed 1,345 1,254 1,360 1,375 4. Customer Service Calls Investigated 6 7 5 10 5. Days above 12.1 MGD 132 200 150 150 RUI CITY OF BAYTOWN SERVICE LEVEL BUDGET 3070 BAYTOWN AREA WATER AUTHORITY Actual Budget Estimated Adopted Acct# Acct Description 2000 -01 2001 -02 2001 -02 2002 -03 7100 Personnel Services 71031 Contract Personnel Services $ 667,500 $ 765,664 $ 787.297 $ 810.866 254 Total Personnel Services 667,500 765,664 787,297 810,866 7200 supplies 72001 Office 2,430 2,500 2,500 2,000 72002 Postage 342 500 350 400 72007 Wearing Apparel 4,413 6,000 4,000 4,700 72016 Motor Vehicle 3,531 4,500 4,000 4,500 72021 Minor Tools 2,745 2,800 1,500 1,800 72026 Cleaning & Janitorial 2,451 2,000 2,000 2,000 72031 Chemical 467,523 532,800 431,600 493,000 72032 Medical 525 600 600 600 72041 Educational 1,051 1,200 1,200 1,300 72051 Untreated Water 1,605,882 1,679,600 1,615,435 1,725,400 72055 Laboratory Supplies 29,452 26,000 21,000 23,000 Total Supplies 2_,120,345 2,258,500 2,084,185 2,258,700 7300 Maintenance 73011 Buildings 2,458 3,000 3,000 3,000 73021 Filtration Plants 5,760 58,000 35,650 15,000 73022 Sanitary Sewers 485 600 500 600 73025 Streets Sidewalks & Curbs 280 700 500 700 73027 Heating & Cooling System 6,329 4,400 6,200 6,500 73028 Electrical Maintenance 38,168 50,000 32,000 50,000 73041 Furniture & Fixtures 1,038 1,000 1,200 1,000 73042 Machinery & Equipment 73,162 75,000 55,000 60,000 73043 Motor Vehicles 7,807 9,000 9,000 5,000 73045 Radio & Testing Equipment 318 500 200 500 Total Maintenance 135,805 202,200 143,250 142,300 7400 Services 74001 Communication 10,256 10,000 10,000 6,550 74002 Electric Service 451,879 410,235 365,000 375,000 74011 Hire Of Equipment 1,125 8,000 8,000 8,000 74021 Special Services 7,147 12,500 17,266 17,850 74022 Audits 8,010 10,800 8,060 10,800 74036 Advertising 601 800 800 500 74041 Travel & Reimbursables 4,014 4,000 5,800 4,000 74042 Education & Training 8,617 11,500 11,500 11,600 74051 Rents 5,416 5,400 5,500 5,640 74071 Association Dues 688 1,130 1,000 800 74210 General Liability Insurance 3,120 4,312 5,625 3,686 74220 Errors & Omissions 4,310 5,958 8,038 5,325 74240 Auto Liability 2,394 954 1,265 801 74272 Real & Personal Property 9,502 10,134 15,031 10,255 74280 Bonds 559 - 3,988 4,000 Total Services 517,638 495,723 466,873 464,807 Total Operating 3,441,288 3,722,087 3,481,605 3,676,673 254 CITY OF BAYTOWN SERVICE LEVEL BUDGET 3070 BAYTOWN AREA WATER AUTHORITY Actual Budget Estimated Adopted Acct# Acct Description 2000 -01 2001 -02 2001 -02 2002 -03 8000 Capital Outlay 84042 Machinery & Equipment 84043 Motor Vehicles Total Capital Outlay 9000 Other Financing Uses 91511 To BAWA Debt Service 91517 To BAWA Capital Improv Total Other Financing Uses 9900 Contingencies 99001 Contingencies Total Contingencies - - 19,000 45,000 43,021 11,000 45,000 43,021 30,000 2,000,400 2,329,258 2,033,427 1,833,193 - 622,073 1,133,492 320,000 2,000,400 2,951,331 3,166,919 2,153,193 40,000 40,000 40,000 40,000 TOTAL DEPARTMENT $ 5,441,688 $ 6,758,418 $ 6,691,545 $ 5,899,866 255 CITY OF BAYTOWN BAYTOWN AREA WATER AUTHORITY REVENUE BONDS LONG TERM DEBT AMORTIZATION SCHEDULES Amount Requirements Amount Revenue Amount of Outstanding Fiscal Year 2002 -03 Outstanding Bonds Issue October, 2002 Principal I Interest I Total I Sept 2003 Series, 1994 $ 815,000 $ 815,000 $ 815,000 $ 48,493 $ 863,493 $ - Series, 1997 1,350,000 1,350,000 200,000 67,006 267,006 1,150,000 Series, 1999 9,095,000 9,095,000 - 506,145 506,145 9,095,000 Series, 2002 3,800,000 3,800,000 - 196,549 196,549 3,800,000 $ 15,060,000 $ 1,015,000 $ 818,193 $ 1,833,193 $ 14,045,000 Combined BAWA Debt, All Series S 15,060,000 S 8,098,369 $ 23,158,369 Debt Requirements to Maturity Combined BAWA Debt, AB Series Dinl Principal Total Total IFFiscal Yei 5/01 Interest Requirement ■Principal 2003 $ 1,015,000 $ 818,193 $ 1,833,193 2004 565,000 754,950 1,319,950 2005 595,000 723,031 1,318,031 2006 630,000 689,189 1,319,189 2007 660,000 653,199 1,313,199 2008 700,000 615,429 1,315,429 2009 740,000 574,994 1,314,994 2010 780,000 533,194 1,313,194 2011 815,000 493,219 1,308,219 2012 860,000 451,141 1,311,141 2013 905,000 407,819 1,312,819 2014 950,000 361,679 1,311,679 2015 995,000 312,289 1,307,289 2016 1,050,000 259,931 1,309,931 2017 1,100,000 204,291 1,304,291 2018 1,160,000 145,991 1,305,991 2019 1,220,000 83,351 1,303,351 2020 320,000 16,480 336,480 S 15,060,000 S 8,098,369 $ 23,158,369 256 Combined BAWA Debt, AB Series Dinl Debt Requirement to Maturity 2.000 ■Principal G° 1.500 1.000 -S 0.500 0.000 2003 2004 2005 2006 2007 2008 2009 2010 2011 2012 2013 2014 2015 2016 2017 2018 2019 2020 F7eeel Year 256 CITY OF BAYTOWN BAYTOWN AREA WATER AUTHORITY REVENUE BONDS DETAIL DEBT AMORTIZATION SCHEDULES Fiscal Interest Principal Interest Interest Annual Principal I Total Year Rate Due 5101 Due 5101 Due 11 /01 Requirement Outstanding I Outstanding 2000 5.95% $ $ 24,246 $ 24,246 $ 48,493 $ 815,000 2001 5.95% 24,246 24,246 48,493 815,000 GVW y y JJ,JVJ . JJ,JVJ . V /,WV y L,JJV,V 2001 33,503 33,503 67,006 1,350,000 2002 33,503 33,503 67,006 1,350.000 2004 4.375% 205,000 26,128 26,128 257,256 945,000 2005 4.450% 215,000 21,644 21,644 258,288 730,000 2006 4.550% 230,000 16,860 16,860 263,720 500,000 2007 4.600% 245,000 11,628 11,628 268,255 255,000 2008 4.700% 255,000 5,993 5,993 266,985 - 2009 5.700% $ 1,350,000 $ 216,264 $ 216,264 $ 1,782,529 7,365,000 2010 5.000% 585,000 196,098 196,098 977,195 6,780,000 2011 enue Bond, Series 1999 Date of Issue - November 1, 1999 972,945 6,170,000 2012 5.150% 645,000 165,918 2000 5.565% $ - $ 253,073 $ - $ 253,073 $ 9,095,000 2001 5.565% 4,850,000 253,073 253,073 506,145 9,095,000 2002 5.565% - 253.073 253.073 506.1 d5 9.me, MNl 2004 7.000% 210,000 253,073 253,073 716,145 8,885,000 2005 7.000% 225,000 245,723 245,723 716,445 8,660,000 2006 7.000% 235,000 237,848 237,848 710,695 8,425,000 2007 7.000% 245,000 229,623 229,623 704,245 8,180,000 2008 7.000% 265,000 221,048 221,048 707,095 7,915,000 2009 5.700% 550,000 211,773 211,773 973,545 7,365,000 2010 5.000% 585,000 196,098 196,098 977,195 6,780,000 2011 5.100% 610,000 181,473 181,473 972,945 6,170,000 2012 5.150% 645,000 165,918 165,918 976,835 5,525,000 2013 5.200% 675,000 149,309 149,309 973,618 4,850,000 2014 5.300% 710,000 131,759 131,759 973,518 4,140,000 2015 5.350% 745,000 112,944 112,944 970,888 3,395,000 2016 5.400% 785,000 93,015 93,015 971,030 2,610,000 2017 5.400% 825,000 71,820 71,820 968,640 1,785,000 2018 5.500% 870,000 49,545 49,545 969,090 915,000 2019 5.600% 915,000 25,620 25,620 966,240 - $ 9,095,000 $ 3,588,874 $ 3,335,801 $ 16,019,675 960,478 911,985 863,493 1,715,523 1,648,516 1,581,510 1,314,504 1,057,248 798,960 535,240 266,985 15,766,603 15,260,458 14,754,313 14,248,168 13,532,023 12,815,578 12,104,883 11,400,638 10,693,543 9,719,998 8,742,803 7,769,858 6,793,023 5,819,405 4,845,888 3,875,000 2,903,970 1,935,330 966,240 257 CITY OF BAYTOWN BAYTOWN AREA WATER AUTHORITY REVENUE BONDS DETAIL DEBT AMORTIZATION SCHEDULES Fiscal Interest Principal Interest Interest Annual Principal Total Year Rate Due 5101 Due 5101 Due 11 /01 Renuirement I Outctanrlina I Revenue Bond, Series 2002 Date of Issue - danuary 10.2002 Term - 19 Years I I 2002 $ - $ 81,895 $ - $ 81,895 $ 3,800,000 5,959,054 2003 - 98,274 98,274 196,549 3,800,000 5,762,505 2004 5.500% 150,000 98,274 98,274 346,549 3,650,000 5,415,956 2005 5.500% 155,000 94,149 94,149 343,299 3,495,000 5,072,658 2006 5.500% 165,000 89,887 89,887 344,774 3,330,000 4,727,884 2007 5.500% 170,000 85,349 85,349 340,699 3,160,000 4,387,185 2008 5.500% 180,000 80,674 80,674 341,349 2,980,000 4,045,836 2009 5.500% 190,000 75,724 75,724 341,449 2,790,000 3,704,388 2010 5.500% 195,000 70,499 70,499 335,999 2,595,000 3,368,389 2011 5.350% 205,000 65,137 65,137 335,274 2,390,000 3,033,115 2012 4.700% 215,000 59,653 59,653 334,306 2,175,000 2,698,809 2013 4.800% 230,000 54,601 54,601 339,201 1,945,000 2,359,608 2014 4.900% 240,000 49,081 49,081 338,161 1,705,000 2,021,446 2015 5.000% 250,000 43,201 43,201 336,401 1,455,000 1,685,045 2016 5.000% 265,000 36,951 36,951 338,901 1,190,000 1,346,144 2017 5.000% 275,000 30,326 30,326 335,651 915,000 1,010,493 2018 5.100% 290,000 23,451 23,451 336,901 625,000 673,591 2019 5.125% 305,000 16,056 16,056 337,111 320,000 336,480 2020 5.150% 320,000 8,240 8,240 336,480 - - $ 3,800,000 $ 1,161,422 $ 1,079,527 $ 6,040,949 PAN ORDINANCE NO. 9414 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF BAYTOWN, TEXAS, APPROVING THE BUDGET FOR THE BAYTOWN AREA WATER AUTHORITY (BAWA) FOR THE FISCAL YEAR BEGINNING OCTOBER 1, 2002, AND ENDING SEPTEMBER 30, 2003; AND PROVIDING FOR THE EFFECTIVE DATE THEREOF. WHEREAS, the Board of Directors of the Baytown Area Water Authority (BAWA) has adopted a budget for BAWA for the fiscal year beginning October 1, 2002, and ending September 30, 2003; and WHEREAS, the General Manager of BAWA has submitted said budget to the City Council of the City of Baytown for approval; and WHEREAS, after full and final consideration, it is the opinion of the City Council of the City of Baytown that the budget should be approved; NOW THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF BAYTOWN, TEXAS: Section 1: That the City Council of the City of Baytown, Texas, hereby approves the budget of the Baytown Area Water Authority (BAWA) for the fiscal year beginning October 1, 2002, and ending September 30, 2003, in the amount of FIVE MILLION EIGHT HUNDRED NINETY - NINE THOUSAND EIGHT HUNDRED SIXTY -SIX AND NO 1100 DOLLARS ($5,899,866.00). A copy of the above referenced budget for BAWA is attached hereto, marked Exhibit "A," and made a part hereof for all intents and purposes. Section 2: This ordinance shall take effect immediately from and after its passage by the City Council of the City of Baytown. INTRODUCED, READ and PASSED by the affirmative vote of the City Council of the City of Baytown this the 12th day of September, 2002. PETE C. ALFARO, Mayor ATTEST: JAky W. SMIT _, City Clerk APPROVED AS TO FORM: _4W6;; /C ACIO RAMIREZ, S , City Attorney F:Ueanene\lvty Documents \Council\01 -02\ September \AdoptBAWABudget02- 03.doc 259 �� cc �, COMPONENT UNITS CRIME CONTROL AND PREVENTION DISTRICT The Crime Control and Prevention District, "CCPD ", is a fund established by a five year 1/z cent sales tax approved by voters in 1998 for crime control and prevention efforts. BAYTOWN 'bl MAJOR BUDGET ISSUES Fiscal Year 2002 -03 CRIME CONTROL AND PREVENTION DISTRICT (CCPD) The Crime Control Prevention District (CCPD) sales tax was a five -year 1/2 -cent sales tax approved by the voters in 1998 for specific purposes. The renewal election held on February 2, 2002 dissolved the district. Most of the goals established for the CCPD have been accomplished with the exception of the construction of a police academy and renovation of the police facility. Funds have been appropriated for these projects. Funds designated in the original CCPD five -year plan provided resources needed to transition recurring operational expenses from the CCPD fund to the General Fund. The plan has been updated to include current financial information on available CCPD resources. CCPD legislation provided that in the event that a renewal election failed and outstanding liabilities existed, the tax could be continued for one calendar year after the calendar year in which the sales tax was held to retire the debt. The City Council approved Resolution #020314-1 establishing 12/31/2003 as the date for retiring long -term CCPD liabilities. Sales taxes projected at $3,474,000 for fiscal year 2002 -03 are based on a moderate growth estimate. Interest earnings are projected at $30,000. A debt payment of $752,845 is scheduled for 2002 -03 for bonds issued for the radio system and jail project. It is anticipated that estimated sales tax collections for this period will be sufficient to defense outstanding CCPD debt originally scheduled to mature in 2008. Fluctuations in sales tax revenues could impact this projection. In the event that sales tax collections were not sufficient to pay the outstanding liabilities, the City would assume responsibility for any outstanding CCPD debt. The transitional funding will provide resources to reallocate the recurring costs of the CCPD from the CCPD fund to the General Fund. These expenditures total $1,058,562 for 2003. The utilization of the transitional funding over a three -year period will minimize the impact on the General Fund and other City functions. An estimated fund balance of $1,270,000 will be available at the end of 2003 to assist with the final two years of the plan after a $710,000 transfer is made in 2003. The General Fund will absorb 1000 of the former CCPD costs during the 2006 budget year. The availability of these funds to assist in the transition could be negatively impacted if any additional funding is required for the completion of the CCPD funded projects or retirement of the CCPD debt. The following assumption assumes no inflationary growth in expenditures: Year 1 - 2003 Year 2 - 2004 Year 3 - 2005 Year 4 -2006 General Fund 348,562 419,562 427,562 $1,058,562 Transitional Fund 710,000 639,000 631,000 -0- Total $1,058,562 $1,058,562 $1,058562 $1,058,562 CITY OF BAYTOWN CRIME CONTROL AND PREVENTION DISTRICT FUND 202 BUDGET SUNIMARY BY FUND Actual Budget Estimated Adopted 2000.01 2001 -02 2001 -02 2002 -03 Revenues CCPD Sales Tax $ 3,376,429 $ 3,366,000 $ 3,205,474 $ Interest Income 157,195 100,000 56,959 Total Revenues 3,533,624 3,466,000 3,262,433 Operations Personnel Services 465,356 599,239 316,038 Supplies 19,860 21,674 5,473 Maintenance 15,552 123,693 69,477 Services 422,922 726,242 723,828 Total Operating 923,690 1,470,848 1,114,816 Capital Outlay Building Improvements 1,212582 - 420,000 Furniture & Fixtures 113,081 2,800 - Machinery & Equipment 54,111 26,800 26,800 Motor Vehicles 466,974 450,500 194,747 Radio & Testing Equipment 5,641 51,956 9,638 Capital Lease Purchases - 34,032 96,426 Total Capital 1,852,389 566,088 747,611 Transfer to GOIS 757,908 753,383 753,383 Transfer to Police Transitional Fund - 1,761,626 Transitional Funding 200,000 600,000 - Total Expenditures 3,733,987 3,390,319 4,377,436 Excess (Deficit) Revenues Over Expenditures (200,363) 75,681 (1,115,003) Working Capital - Beginning 1,315,366 1,115,003 1,115,003 Working Capital - Ending $ 1,115,003 $ 1,190,684 $ - $ 263 CITY OF BAYTOWN POLICE TRANSITIONAL FUND BUDGET SUMMARY BY FUND Actual Budgeted Estimated Adopted 2000 -01 2001 -02 2001 -02 2002 -03 Revenues Transfer from CCPD $ 200,000 $ 600,000 $ 1,761,626 $ Interest Income - - 6,000 13,000 Total Revenues 200,000 600,000 1,767,626 13,000 Court & Jail Services, Police Capital 710,000 Total Expenditures 710,000 Excess (Deficit) Revenues Over Expenditures Working Capital - Beginning 200,000 600,000 1,767,626 (697,000) 200,000 200,000 1,967,626 Working Capital - Ending $ 200,000 $ 800,000 $ 1,967,626 $ 1,270,626 CITY OF BAYTOWN CCPD LONG -TERM LIABILITY FUND BUDGET SUMMARY BY FUND Actual Budgeted Estimated Adopted 2000 -01 2001 -02 2001 -02 2002 -03 Revenues CCPD Sales Tax $ $ $ 258,992 $ 3,474,000 Interest Income 2,000 30,000 Total Revenues 260,992 3,504,000 Transfer to GOIS 752,845 Total Expenditures 752,845 Excess (Deficit) Revenues Over Expenditures Working Capital - Beginning Working Capital - Ending 260,992 2,751,155 260,992 $ $ $ 260,992 $ 3,012,147 Resolution 020314 -1 established a specific date of 12/31/03 for retiring long -term CCPD liabilities. 265 266 COMPONENT UNITS MUNICIPAL DEVELOPMENT DISTRICT On May 5, 2001, in the general election, the citizens of the City of Baytown voted to authorize the creation of the Baytown Municipal Development District and the imposition of a sales and use tax at the rate of one -half of one percent for the purpose of financing economic development projects that provide economic benefit and diversify the economic base of the community. BAYTOUIN 267 MAJOR BUDGET ISSUES Fiscal Year 2002 -03 MUNICIPAL DEVELOPMENT DISTRICT On May 5, 2001, in the general election, the citizens of the City of Baytown voted to authorize the creation of the Baytown Municipal Development District and the collection of a sales and use tax at the rate of one -half of one percent for the purpose of financing economic development projects that provide economic benefit and diversify the economic base of the community. The board is composed of the Mayor, six council members and four at -large resident members. REVENUES - Sales tax is projected at $3,104,000 for fiscal year 2002 -03. Interest earnings are projected at $13,000 based on current year interest rates. EXPENDITURES - Phase one projects, which are planned for the next five years, include the areas of economic development; streets, drainage, sidewalks and signalization; utilities; and parks. A total of $2,295,000 is available for projects. The MDD Board applied for and received a $2,500,000 loan from the Texas State Infrastructure Bank (SIB) in 2002 for the Decker Drive thoroughfare improvement project. The first loan payment is due in 2003. The total loan payment is $377,478 of which $250,000 was budgeted in 2002. The 2003 budget includes $127,478. Project administration costs of $150,000 have been included for the second year of operation for the administrative support of the MDD. Construction labor and related costs are charged directly to the project. The budget also includes $150,000 for contingency funding. PROJECTS Economic Develooment Funding for joint venture projects with the Baytown — West Chambers County Economic Development Foundation to attract new business and industry to Baytown or to promote the expansion of existing businesses. These projects are critically important in light of the State Implementation Plan's potential impact on the petrochemical industry and underscore our need to diversify our economic foundation. Funding will be $300,000 per year for each of five years. A portion of these funds could be utilized for Tax Increment Reinvestment Zone (TIRZ) expenses on a future reimbursement basis to assist with start-up costs for this economic development program. $300,000 Street Signalization Synchronization Replacement of signal equipment, installation of communications cable and coordination of signal operation along North Main Street. $500,000 Land Acquisition for New Thoroughfares As part of the street, sidewalks, and drainage subcommittee deliberations on proposed bond projects, the committee discussed the need to purchase right -of -way (ROW) for roadway development or expansion. The 2020 Comprehensive Plan contains an adopted thoroughfare map that identifies areas of need. In that regard, the subcommittee used a base figure from recent land purchases and determined the length requirements of several road projects in areas experiencing rapid growth. Based on the 5 -year scope of the bond program, the subcommittee determined that $500,000 would be a reasonable figure to meet the intermediate needs of the community in this area. $100,000 Sidewalk Proiects Sidewalks will be considered where pedestrians are in danger walking on or near a busy thoroughfare. $50,000 Economic Development Cost Share with Developers The City will have the ability to upsize lines installed by developers to meet additional future water and sewer needs for undeveloped areas serviced by the same lines. $200,000 North Main Water and Sewer Extension It is anticipated that the City will annex this area in the 2002 -03 fiscal year. Utilities are needed to promote business location and economic development in this area. It is proposed that $300,000 be funded on a cash basis in year 2 to facilitate design. The long -range budget includes $2.3 million in MDD debt in year 3 for construction $300.000 268 MAJOR BUDGET ISSUES Fiscal Year 2002 -03 Goose Creek Stream, Phase IV The fourth phase of the Goose Creek Stream Trail System is planned to begin at Texas Avenue at the Goose Creek Bridge and end at the sidewalk at the intersection of Garth Road and Shilling Street. This proposal will upgrade the width (from 8' to 10') where the existing trail goes through Goose Creek Park. The new trail will then cross under the Decker and Park Street bridges, go behind the Park Service Center and continue down the Shilling Street ROW to Garth Road. An additional spur is planned to cross Decker at its intersection with Garth Road to provide a linkage to the Central Little League/Graywood Area Neighborhood Park on Garth Road. 80% of the project ($1,089,535) has been approved for funding with a federal Congestion Mitigation Air Quality (CMAQ) grant. The City of Baytown's match is 20% or $275,000. The CMAQ project funds will be available in 2002. This is contribution 2 of 3. Last years contribution was $50,000. $150,000 Gray Snorts Complex Renovations & Girls and Adult Softball Complex The City of Baytown 20 -acre tract of land behind the Sports Complex is master planned for four additional fields directly behind the 4 -plex located on the south end of the Sports Complex. Construction of a large restroom/concession pavilion between the field areas is planned. Other renovations will include grading and drainage work, additional lighting, renovation of old asphalt trails, new picnic facilities, renovation of the entire electrical system, spectator area coveringstnetting and renovation of dugouts. Renovations at the Sports Complex also include the renovation of the Wayne Gray Community Center located at the Sports Complex. The improvements include replacement of the roof and renovation of the restrooms to comply with ADA standards. The additional adult fields will allow utilization of all seven fields at the Gray Sports Complex for the Girls Fast Pitch Softball Association and have four additional fields for tournaments. The proposed upgrade of the facilities at the Gray Sports Complex and the construction of new facilities for adults are critical to meeting the growing need for up- to -date facilities for softball programs. It is also essential to ensuring our future success in attracting major girls softball and adult softball tournaments to Baytown. This is year 2 of 4. Last year's contribution was $610,000. $480,000 Baytown Nature Center The improvements in this project closely follow the recommendations contained in the Baytown Nature Center Master Plan adopted by the City in 1997 -98. The extension of the French Limited Task Group project, including a channel to Burnett Bay and to the Crow Road crossing will allow the development of more tidal wetlands. A new entryway into the Nature Center is included along with other related improvements to the Myra C. Brown Wildbird Sanctuary. Other improvements include a 2,000' — six -foot wide trail, a wildlife observation platform and bridge, acquisition of remaining private property and two additional pedestrian bridges. The City will apply for a matching grant to assist in this project to remove old piers, boat docks, and other navigation hazards. This is year 2 of 5. Last year's contribution was $450,000. $215,000 Total MDD Projects - Phase I (Year 2) $2,295,000 Project Administration & Overhead $150,000 Contingency $150,000 SIB Loan Repayment $127,478 Total MDD 2002.2003 Budget $2122.478 269 CITY OF BAYTOWN MUNICIPAL DEVELOPMENT DISTRICT PROGRAM FUND (MDD) 215 BUDGET SUMMARY Beginning working capital Revenues Sales taxes Interest on investments SIB Loan proceeds Total MDD Revenues Expenditures Economic Development Projects Actual Budget Estimated Adopted* 2000 -01 2001 -02 2001 -02 2002 -03 $ (372,000) 3,085,000 2,745,000 3,104,000 45,000 13,000 13,000 2,500,000 - 3,130,000 5,258,000 3,117,000 Expansion/promotion of new & existing businesses & industry - 300,000 300,000 300,000 Streets, Drainage, Sidewalks & Signalization Projects Street Signalization Synchronization Land Acquisition for New Thoroughfares Sidewalk Projects Matching Funds for Decker Thoroughfare Improvements Subtotal Utility Projects Economic Dev. cost share with developers to upsize new utilities North Main Water and Sewer Extension Subtotal Parks Projects Goose Creek Stream, Phase IV (80% match CMAC $1,089,535) Gray Center Renovations, Girls & Adult Softball Complex Roseland Park Bulkhead Renovations and Trail construction Nature Center Entryway, Misc. Improvements East Little League Land Acquisition East Hams County Soccer Sports Complex Water & Sewer Roseland Park Sprayground Subtotal Total MDD Projects Other Project Administration & Overhead Contingency State Infrastructure Bank Loan repayment Subtotal Total MDD Expenditures Ending working capital 350,000 350,000 500,000 100,000 100,000 100,000 100,000 100,000 50,000 - 2,500,000 - 550,000 3,050,000 650,000 200,000 200,000 200,000 - 300,000 200,000 200,000 500,000 50,000 50,000 150,000 610,000 610,000 480,000 245,000 245,000 - 450,000 450,000 215,000 150,000 150,000 70,000 70,000 100,000 100,000 - 1,675,000 1,675,000 845,000 - 2,725,000 5,225,000 2,295,000 - 137,500 137,500 150,000 - 17,500 17,500 150,000 250,000 250,000 127,478 - 405,000 405,000 427,478 3,130,000 5,630,000 2,722,478 $ - $ - $ (372,000) $ 22,522 Ending deficit working capital of $372,000 is presented on budgetary basis. The MDD Capital Improvement Program is a multi- year program. Appropriations approved by the Board continue to future years until the project is either completed or cancelled. Estimated project expenditures for 2002 are $4,055,000 which leaves actual cash available for continuing projects of $1,203,000. Adopted by Baytown Municipal Development District Board on August 22, 2002 270 BAYTOWN MUNICIPAL DEVELOPMENT DISTRICT DETAIL DEBT AMORTIZATION SCHEDULES Fiscal Principal Interest Annual Principal Year Interest Rate Due 7/3 Due 713 Requirement Outstandine 271 Date of Issue - July 3, 2003 Term - 8 Years 2002 $ 2,500,000 2003 4.40% 267,477 110,000 377,477 2,232,523 2004 4.40% 279,246 98,231 377,477 1,953,277 2005 4.40% 291,533 85,944 377,477 1,661,744 2006 4.40% 304,360 73,117 377,477 1,357,383 2007 4.40% 317,752 59,725 377,477 1,039,631 2008 4.40% 331,733 45,744 377,477 707,898 2009 .4.40% 346,330 31,148 377,477 361,568 2010 4.40% 361,568 15,909 377,477 - $ 2,500,000 $ 519,817 $ 3,019,817 271 CITY OF BAYTOWN FY 2002 -2006 CAPITAL IMPROVEMENT PROGRAM (CIP) BUDGET The Capital Improvement Program (CIP) Budget is the City's five -year plan for the acquisition and construction of municipal public improvements. Projects included in the CIP program are usually expensive, non- recurring projects, which have a usefiil life spanning more than one year. Project schedules and information presented in the City's annual budget represent the CIP projects approved for current year funding. Capital Planning The Capital planning process is an ongoing assessment of the needs of the community. The City has developed a comprehensive plan that provides the roadmap for new development and expansion. The departments submit capital project proposals that include both the cost of construction and recurring operational impact of the project to the operating budget. The projects are prioritized and ranked according to established criteria weighting such factors as public safety and welfare, regulatory compliance and community needs and support. The CIP program is designed to maintain the City's infrastructure in accordance with the Texas Commission on Environmental Quality (TCEQ) guidelines and the City's objective to maintain infrastructure to a high standard. The public improvement projects will normally have a construction cycle or period from twelve to thirty -six months, therefore any impacts to the operating budgets may not occur until the period(s) following the period in which construction was started. Capital Funding Funding for the current CIP program is provided primarily from three sources: 1) issuance of General Obligations (GO) bonds by the General Fund, supported or repaid by ad Valorem property taxes, 2) issuance of revenue bonds by the Utility System Fund, supported or repaid by water and wastewater utility revenue, and 3) sales tax revenue from the newly created Municipal Development District (MDD). Secondarily, projects may be funded from other funds, intergovernmental revenue, developer contributions and interest income. CIP Program Impact to Current Rates The issuance of GO bonds to finance General CIP had no impact on the property tax rates of the City of Baytown during fiscal year 2003. Financing for debt issued for the General Obligation bond program was proposed for up to a $0.025 cent increase on the ad valorem rate. The budget includes a rate increase of $0.11 for water and $0.00 for sewer for issuance of certificates of obligation for utility system improvements. FY 2002 -03 Capital Improvement Program (CIP) Budget by Proiect TVDe General Capital - Voter approval in the May 2001 general election authorized the issuance of $29,490,000 in General Obligation (GO) bonds to be used for general capital improvements. The bonds will be issued annually over a five -year period to fund each current years approved projects. The second year beginning October 1, 2002 of approved projects total $7,355,000. Certificates of obligation for $2,000,000 were also approved during the budget process for the implementation of master plan improvements for the Community Center. The improvements in the five -year CIP program include streets and drainage projects as well as public safety, information systems, public buildings and facilities improvements and park and recreation improvement projects. Utility Capital - Utility capital improvements totaling $36,240,000 is planned over the five years beginning with fiscal year 2002 with $5,828,000 approved for fiscal year 2003. The water and sewer fund will issue utility revenue bonds to fund various construction and repair /rehabilitation projects to the water storage and distribution system and the wastewater collection and treatment system. MDD Capital - In May 2001 the voters also approved the adoption of an additional one -half (1/2) cent sales tax and the creation of a Municipal Development District (MDD) to administer the public improvement projects funded by the sales tax revenue. Sales tax revenue is projected to fund over $3,000,000 in capital projects each year over the five years beginning in fiscal year 2002. Projects include economic development initiatives, streets, sidewalks and drainage projects, thoroughfare acquisition and improvements, traffic signal synchronization, utility system improvements and park improvement projects. 273 FY 2002 -03 General Capital Improvement Projects Summary Project Description FY 02 -03 Budget FY 02 -06 Plan Streets & Drainage Improvements Public Safety Improvements Information Systems Improvements Public Buildings and Facilities Improvements Park and Recreation Improvements Bond Issuance Costs General Capital Improvement Totals: $ 5,700,000 $ 23,250,000 1,000,000 2,175,000 455,000 2,090,000 2,000,000 3,250,000 125,000 350,000 Subtotal: $ 9,280,000 $ 31,115,000 75,000 300,000 $ 9,355,000 $ 31,415,000 Streets & Drainage Projects: The projects listed are part of the City's ongoing annual street program Periodically, the staff surveys the street's condition, makes recommendations for street rehab projects and prioritizes a list for Council approval. The annual operating budget is affected minimally by the street projects. Ponds are included; however, for an on -going street overlay and maintenance budget. Project Description FY 2002 -03 Budget Operating Impact Municipal Street Rehabilitation Program Replacement of a reserve pumping vehicle will give the City a reliable Annual street rehabilitation of asphalt and concrete streets in order reserve engine and complete the transition of all pumpers to 4 -door, No impact, improve - determined by staff annual survey. $ 4,800,000 maintenance on remaining vehicle. Fire Apparatus Replacement - (Quint) streets. Land Acquisition for Regional Detention Plan Replacement of a reserve quint (Combination pumper/ladder truck) Plan to purchase 40 separate tracts of land for proposed site of storm $ 500,000 Contract mowing between water detention facility of varying capacities. of all quints to four -door, fully enclosed cabs. $5- $6,000 /yr Upgrade of Existing Storm Drainage System Public Safety Projects Total: $ 1,000,000 The existing storm drainage system in various locations needs to be $ 400,000 No impact to annual I upsized in both open and piped ditches. operating budget. Streets & Drainage Projects Total: $ 5,700,000 Public Safety Improvements: Public safety projects are necessary to allow our police and fire and rescue operations departments to continue to maintain a high degree of service and res se to the Cit s safety and ether gency needs. Project Description FY 2002 -03 Budget Operating act Fire Apparatus Replacement - Pumper Vehicle Replacement of a reserve pumping vehicle will give the City a reliable Newer fleet should lower reserve engine and complete the transition of all pumpers to 4 -door, $ 350,000 annual operating costs per fully enclosed cab vehicles. vehicle. Fire Apparatus Replacement - (Quint) Replacement of a reserve quint (Combination pumper/ladder truck) Newer fleet should lower will give the City a reliable reserve quint and complete the transition $ 650,000 annual operating costs per of all quints to four -door, fully enclosed cabs. vehicle. Public Safety Projects Total: $ 1,000,000 275 Information Systems Projects: Investments in information systems are necessary to provide the City a means to operate more efficiently and effectively in an ever - changing business environment. The projects provide for increased speeds in data and information processing across the network and improved data and information to the engineering and planning functions of the City. The radio replacement will upgrade City department communic ion systems. Project Description FY 2002 -03 Budget Operating impact Wireless Network Backbone - Phase I Replace park equipment and upgrade facilities to address handicap Renovate meeting rooms and office space and add additional offs This project will increase data capacity from 1.5 MB to 1 1M across $ 155.11110 No impact to annual the Cit s wide- area - network. Lower facility maintenance operating budget. Geographical Information System - Phase 1 costs by consolidating $3,250,000. A GIS system will provide geographical mapping data and $ 150,11110 One position added during information capabilities to the City. initial phase. UBF Radio Equipment Replacement Purchase 800 Trunking capable radios for Public Works, Parks, $ 150,000 Annual airtime expense of Health, Planning and Inspections, and place them on the Harris $19,685 County system Second phase scheduled for 2004. Information Systems & Equip Projects Total: $ 455,0011 Public Building and Facilities Projects: It is a vital function of a municipality to provide and maintain an adequate assortment of public buildings and facilities in order to serve the communities various needs for public and private meetings and conference s ace. Project Description FY 2002 -03 Budget Operating Impact Community Center Building Improvements* Replace park equipment and upgrade facilities to address handicap Renovate meeting rooms and office space and add additional offs No annual operating access and to improve safety for users. space for Health Department functions. 2002 Budget included $ 2,000,U110 Lower facility maintenance $1,250,000 for HVAC and roof repairs for a total project costs o men[. costs by consolidating $3,250,000. JJJJJJJJJ fiices offices. Public Building and Facilities Projects Total: I $ 2,000,0011 Park & Recreation Projects: Numerous community groups of all ages benefit from the City's continuing efforts to provide quality parks and recreation sites. Project Description FY 2002 -03 Budget Operating Impact Playground Renovations Replace park equipment and upgrade facilities to address handicap No annual operating access and to improve safety for users. $ 125,000 impact. Replace existing men[. Park &Recreation Projects Total: I $ 125,000 JJJJJJJJJ 2001 -02 General Capital Improvement Totals: $ 9,280,000 * Issuance of Certificates of Obligation for $2,000,000 was approved by City Council for the implementation of the Community Center master plan improvements. 276 FY 2002 -03 Utility Capital Improvement Projects Summary Project Description FY 02 -03 Budget FY 02 -06 Plan Rehabilitation Improvement Projects Utility System Improvement Projects New Development/other Projects Bond Issuance Costs Utility Capital Improvement Totals: $ 4,350,000 $ 20,800,000 78,000 18,790,000 1,325,000 1,475,000 Subtotal: $ 5,753,000 $ 41,065,000 75,000 480,000 $ 5,828,000 $ 41,545,000 Rehabilitation Projects: This capital improvement program is designed to provide adequate funds to allow staff to respond to emergency situations in the water and wastewater infrastructure on an on -going annual basis. It also provides funding for significant repair and rehab projects and new utility CIP projects n ary due to growth and devel want in the community. Project Description FY 2002 -03 Budget Operating Impact Miscellaneous Rehab & Emergency Projects Replace and reconnect 16 -inch waterline along the Hwy 146 feeder Provides $1 million in funding per year for 5 years for annual Improved service, no contracted rehab and emergency repairs throughout the city. ty. 1 ,000,000 impact to operating budget. West Main Elevated Storage Tank Rehab and Cedar Bayou Lynchburg roads in order to help with the volume of Painting and repairs to comply with TCEQ Rules and Regulations and $ 500,000 water to this area and increases equalize pressure. also to maintain the "Superior Water" status. Extend life of tank. Pinehurst I Sewer* Replace failing sanitary sewer in subdivision to correct inflow & infiltration and backups during flood events. 2002 budget included $ 250,000 Improved service, no $600,000 for total project of $850,000. impact to operating budget. Texas Avenue & Gulf Coast Lift Station Replace pumps, piping, valves, ventilation, and electrical equipment $ 530,000 Est. $5,010 reduction in that are 25 years old. maintenance. Big Missouri Lift Station & Force Main Upgrade* Project will upsize wet well, force main and pumps to stop overflow $ 1,490,000 Improved service, no on Huggins St. during storm and flood events. impact to operating budget. School Courts Sewer ** $ 250,000 Improved service, no Rehab 5,000 feet of deteriorated 6" and 8" concrete pipe- impact to operating bud et. Eva Maude Sewer ** $ Improved service, no Rehab approximately 24,000 feet of 8" concrete sewer pipe. 330,000 impact to operating budget. Rehabilitation Projects Total: $ 4,350,000 Project Description I FY 2002 -03 Budget Operating Impact Utility System Improvements Projects: These projects improve services provided. Loop Water Lines for Reliability Replace and reconnect 16 -inch waterline along the Hwy 146 feeder Unproved service, no road just west of Garth. Loop dead end 6 inch waterlines on Del Oro $ 78,000 and Cedar Bayou Lynchburg roads in order to help with the volume of impact to operating budget. water to this area and increases equalize pressure. Unlit S stem Improvement Projects Total: $ 78,000 277 New Development/Other Projects: Projects planned to address growth and development in various of the city and the overall operations of the water and sewer facilities. Sewer System Evaluation Study (SSES) Study to address permit violations of unauthorized discharges within the collection system of all three wastewater plants. $ 1.2110'000 No impact to annual operating budget. W. District Overflow Study Eliminate unauthorized discharges and abandon older sewer lines. $ 125,000 No impact to annual ating budget. Subtotal New Development/Other Projects $ 1,325,000 Total Utility Improvements $ 5,753,000 * Projects required additional funding. ** Projects added to Utility Bond Program for Fiscal Year 2003. 278 FY 2002 -03 Municipal Development District CEP Projects Summery Project Description FY 02.03 Budget FY 02 -06 Plan Economic Development Projects Streets, Drainage, Sidewalks & Signalization Projects Utility Projects Parks Projects Project Administration & Overhead Contingency MDD Capital Improvement Project Totals: 777,478 3,559,912 500,000 14,460,000 845,000 5,860,000 Subtotal: $ 2,422,478 $ 25,379,912 150,000 737,500 150,000 617,500 $ 2,722,478 $ 26,734,912 Economic Development Projects: Economic development projects are necessary to promote growth of current industry and business as well as attract new business and industry to Baytown. Efforts in this area will also result in further diversification of Ba own's economic foundation. FY 2002 -03 Bud et Project Description Street Signals Synchronization FY 2002 -03 Budget Operating Impact Economic Expansion and Promotion Projects traffic flow along Alexander St. impact to operating budget. Land Acquisition for New Thoroughfares Funding to expand existing businesses, attract new businesses, and $ to annual advance reimbursable TIRZ a nses. City's 2020 Comprehensive Plan. "300,000 budget. Economic Development Projects Total: $ "irr4mct Streets, Drainage, Sidewalks & Signalization Projects: Projects designed to provide improved traffic mobility and flow, easing of congestion, construction of pedestrian sidewalks and access. Funds are also available to acquire new thoroughfare right-of-way for future development and construction. Project Description FY 2002 -03 Bud et Operating Impact Street Signals Synchronization Installation of signal operation mechanisms designed to improve Improved service, no $ 500,000 traffic flow along Alexander St. impact to operating budget. Land Acquisition for New Thoroughfares Provides funds to acquire new ROW in areas of need according to the $ 100,000 No impact to annual City's 2020 Comprehensive Plan. operating budget. Sidewalks Provides funds to construct sidewalks in areas of highest need. $ 50,000 No impact to annual erating budget. Matching Funds for Thoroughfares Matching funds for state Decker Road improvements. $ 127,478 State Hwy., no impact to City budget. Streets, Drainage, Sidewalks & Signal Project Totals: $ 777,478 279 Utility Projects: Utility projects are necessary to allow the City to provide adequate infrastructure, utility resources to current citizens, provide for orderly and controlled development of business and industry and residential development in new geographic sections of the City and ETJ. Project Description FY 2002 -03 Budget __Operating Impact Economic Development - Developer Cost Share This phase widens the Vail system, provides a link from Central Little Fonds will be spent to upsize developer installed water and $ 200,000 No impact to annual wastewater lines to provide for future expansion. $6,000/yr after completion operating budget. North Main Water and Sewer Extension Gray Center & Sports Complex Renovations Design cost associated with extending utilities to proposed area to be $ 300,000 A 20 -acre tract to be used for expansion for youth and adult softball, Additional part-time youth football and extensive rehab and renovation to existing fields, annexed aloe North Main Street. employee during peak grounds and facilities. Fields will brought up to current tournament Utility Projects Totals: $ 500,000 months. standards. Parks Projects: New park development and quality maintenance of the City s park system is vital to the continued growth, development and improvement in Ba own's quality of life. Project Description FY 2002 -03 Budget Operating act Goose Creek Stream, Phase IV This phase widens the Vail system, provides a link from Central Little Contract mowing t. League to Graywood Area Park and add a new Vail section from the $ 150,000 $6,000/yr after completion Decker bridge to Garth. Gray Center & Sports Complex Renovations A 20 -acre tract to be used for expansion for youth and adult softball, Additional part-time youth football and extensive rehab and renovation to existing fields, $ 480,000 employee during peak grounds and facilities. Fields will brought up to current tournament months. standards. Nature Center Entry Way Project This project follows closely recommendations of the Master Plan: channel to Burnet Bay, new entryway, MC Brown Wildbird Sanctuary $ 215.000 Maintenance expense of improvements, a 2000' Vail, observation platform and two pedestrian $8,000 /yr. brid es. Park Projects Totals: $ 845,000 MDD Capital Improvement Project Totals: 1 $ 2,422,478 280 i 1 s I CITY OF BAYTOWN FY 2002 - 06 CAPITAL IMPROVEMENTS PROGRAM (CIP) BUDGET PROJECTS SUMMARY I Year 1 Year 2 2001 -02 2002 -03 General Capital Improvements Projects Project Totals Issuance Costs General Capital Improvement Project Totals: Utility Capital Improvements Projects Project Totals Issuance Costs Utility Capital Improvements Project Totals: 2001 Bond Program Improvement Project Totals: Municipal Development District (MDD) Projects Project Totals Project Administration & Overhead Contingency Municipal Development District Project Totals: 2001 Bond Program and MDD Project Totals: 282 $ 7,080,000 $ 9,280,000 - 75,000 $ 7,080,000 $ 9,355,000 $ 5,310,000 $ 5,753,000 105,000 75,000 $ 5,415,000 $ 5,828,000 $ 12,495,000 $ 15,183,000 $ 2,975,000 $ 2,422,478 137,500 150,000 17,500 150,000 $ 3,130,000 $ 2,722,478 $ 15,625,000 $ 17,905,478 Year 3 2003- Year 4 Year 5 I 04 2004 -05 2005 -06 Total $ 5,130,000 $ 4,482,500 $ 5,142,500 $ 31,115,000 75,000 75,000 75,000 300,000 $ 5,205,000 $ 4,557,500 $ 5,217,500 $ 31,415,000 $ 11,494,000 $ 11,058,000 $ 2,220,000 $ 35,835,000 75,000 75,000 75,000 405,000 $ 11,569,000 $ 11,133,000 $ 2,295,000 $ 36,240,000 $ 16,774,000 $ 15,690,500 $ 7,512,500 $ 67,655,000 $ 7,487,478 $ 1,797,478 $ 10,697,478 $ 25,379,912 150,000 150,000 150,000 737,500 150,000 150,000 150,000 617,500 $ 7,787,478 $ 2,097,478 $ 10,997,478 $ 26,734,912 $ 24,561,478 $ 171787,978 $ 18,509,978 $ 94,389,912 283 CITY OF BAYTOWN FY 2002 - 06 CAPITAL IMPROVEMENTS PROGRAM (CIP) BUDGET GENERAL CAPITAL IMPROVEMENT PROJECTS SUMMARY Street Improvements 1 Municipal Street Rehabilitation Program $ 4,000,000 Drainare Improvements 1 Land Acquisition for Regional Detention Plan 250,000 2 Upgrade of Existing Storm Drainage System 400,000 Subtotal: 650,000 Fire R tint Facilities & Equip Improvements 1 Fire Apparatus Replacements ( 2 Pumpers) 350,000 2 Fire Apparatus Replacements ( Quint) - 3 Replacement of Fire Station #5 (Bayway) - Subtotal: 350,000 Information Technolory and Equip Improvements 1 Wireless Network Backbone 530,000 2 Geographical Information System (GIS) - Phase 1 200,000 3 UHF Radio Equipment Replacement - Subtotal: 730,000 Community Center Improvements 1 Community Center Building Improvements (Roof & HVAC) 1,250,000 Park Improvements 1 Playground Renovations - 2 School Park Sites Improvements (Carver & Travis @ $50,000) 100,000 Subtotal: 100,000 Annual Program Totals 7,080,000 Bond Issuance Costs - Total: $ 7,080,000 Issuance of Certificates of Obligation for $2,000,000 was approved by Council during 2002 budget process for implementation of the Community Center master plan improvements. 284 2003 2004 2005 2006 I Year 2 Year 3 Year 4 Year 5 Total $ 4,800,000 $ 3,200,000 $ 4,000,000 $ 4,000,000 $ 20,000,000 500,000 500,000 - - 1,250,000 400,000 400,000 400,000 400,000 2,000,000 900,000 900,000 400,000 400,000 3,250 000 350,000 - 700,000 650,000 - - - 650,000 - - 82,500 742,500 825,000 1,000,000 - 822500 7421500 2,175,000 155,000 350,000 - - 1,035,000 150,000 150,000 - - 500,000 150,000 405,000 - - 555,000 455,000 905,000 - - 2,090,000 2,000,000 1 3,250,000 125,000 125,000 250,000 - - - 100,000 125,000 125,000 - - 350,000 9,280,000 5,130,000 4,482,500 5,142,500 31,115,000 75,000 75,000 75,000 75,000 300,000 $ 9,355,000 $ 5,205,000 $ 4,557,500 $ 5,217,500 $ 31,415,000 285 CITY OF BAYTOWN FY 2002 - 2006 CAPITAL IMPROVEMENT PROGRAM (CIP) BUDGET UTILITY CAPITAL IMPROVEMENT PROJECTS SUMMARY Rehabilitation Proieets 1 Miscellaneous Rehab & Emergencies $ 1,000,000 2 Lakewood Sewer - 3 Pruett Addition Sewer - 4 West Main Elevated Storage Tank - 5 James Street Elevated Storage Tank - 6 Park Street Elevated Storage Tank - 7 Craigmont Subdivision (Phase 1 & 2) 1,000,000 8 West Baytown Sewer - 9 Pinehurst I Sewer* 600,000 10 Graywood Subdivision - 1 l East District W/W Plant 1,900,000 12 Central District W/W Plant - 13 Texas Ave & Gulf Coast Lift Stations - 14 Big Missouri Lift Station & Force Main* 810,000 15 Central Heights Sewer - 16 Chaparral Subdivision - 17 School courts Sewer** - 18 Eva Maude Sewer ** - Subtotal: 5,310,000 Utllity System Improvement Proieets 1 Elevated Storage Tanks - Two @ 1 MG each - 2 Loop Water Lines - 4 Northeast Wastewater Treatment Plant (60% MDD, 40% W &S) ** - 5 Remote meter reading system ** - Subtotal: - New Development Proieets,"her 1 Tri-City Beach Road Water Line Extension - 2 Sewer System Evaluation Study ** - 3 W. District Overflow Study ** - Subtotal: - Bond Issuance Costs 105,000 Total Utility Improvements $ 5,415,000 * Projects required additional funding. ** Projects added to Utility Bond Program for fiscal Year 2003. 286 2003 2004 2005 2006 I Year 2 Year 3 Year 4 Year 5 Total $ 1,000,000 $ 1,000,000 $ 1,000,000 $ 1,000,000 $ 5,000,000 - - 430,000 570,000 1,000,000 - - 500,000 500,000 500,000 - - 500,000 500,000 - - 500,000 - 500,000 - 500,000 1,000,000 - - 2,000,000 - 1,600,000 - 1,600,000 250,000* - - - 850,000 - 272,000 928,000 - 1,200,000 - - - - 1,900,000 - 670,000 - - 670,000 530,000 - - - 530,000 1,490,000 * - - - 2,300,000 - 800,000 - - 800,000 - 370,000 - 370,000 250,000** - - 250,000 330,000 ** - - - 330,000 4,350,000 5,842,000 3,228,000 2,070,000 20,800,000 - - 1,430,000 - 1,430,000 78,000 252,000 - - 330,000 - 800,000 ** 6,400,000 ** - 7,200,000 - 4,600,000 ** - - 4,600,000 78,000 5,652,000 7,830,000 - 13,560,000 - 150,000 150,000 1,200,000 ** - 1,200,000 125,000 ** - 125,000 1,325,000 - 150,000 1,475,000 75,000 75,000 75,000 75,000 405,000 $ 5,828,000 $ 11,569,000 $ 11,133,000 $ 2,295,000 $ 36,240,000 287 CITY OF BAYTOWN FY 2002 - 06 CAPITAL IMPROVEMENTS PROGRAM (CIP) BUDGET MUNICIPAL DEVELOPMENT DISTRICT PROJECTS SUMMARY Economic Development Projects 1 Expansion/promotion of new and existing business and industry $ 300,000 Streets, Drainage, Sidewalks & Signalization Projects 1 Street Signalization Synchronization 350,000 2 Land Acquisition for New Thoroughfares 100,000 3 Sidewalk Projects (incl. Rollingbrook and other areas of need) 100,000 4 Matching Funds for Thoroughfare Improvements (Decker Dr) 250,000 Subtotal 800,000 Utility Projects 1 Economic Dev. cost share with developers to upsize new utilities 200,000 2 North Main Water and Sewer Extension - 3 Northeast Wastewater Treatment Plant (60% MDD, 40% W &S) - Subtotal 200,000 Parks Projects 1 Goose Creek Stream Phase IV (80% match CMAC $1,089,535) 50,000 2 Gray Center Renovations, Girls & Adult Softball Complex 610,000 3 Roseland Park Bulkhead Renovations and Trail construction 245,000 4 Nature Center Entryway, Misc. improvements 450,000 5 East Little League Land Acquisition 150,000 6 East Harris County Soccer Sports Complex Water & Sewer Service 70,000 7 Roseland Park Sprayground 100,000 8 Wetlands Center Improvements (add AC/Heating & office space) - 9 Baytown Little League Improvements 10 Arboretum & Park - Subtotal 1,675,000 Project Administration & Overhead 137,500 Contingency 17,500 Total MDD Expenditures $ 3,130,000 288 2003 2004 2005 2006 Total I Year 2 Year 3 Year 4 Year 5 Phase I $ 300,000 $ 300,000 $ 300,000 $ 300,000 $ 1,500,000 500,000 500,000 - - 1,350,000 100,000 100,000 100,000 100,000 500,000 50,000 50,000 - - 200,000 127,478 377,478 377,478 377,478 1,509,912 777,478 1,027,478 477,478 477,478 3,559,912 200,000 200,000 200,000 200,000 1,000,000 300,000 2,360,000 - - 2,660,000 - 1,200,000 - 9,600,000 10,800,000 500,000 3,760,000 200,000 9,800,000 14,460,000 150,000 150,000 - 350,000 480,000 980,000 120,000 2,190,000 - - - - 245,000 215,000 210,000 480,000 120,000 1,475,000 - - - - 150,000 700,000 - 770,000 - - - 100,000 105,000 - 105,000 - 115,000 - 115,000 - 360,000 - - 360,000 845,000 2,400,000 820,000 120,000 5,860,000 150,000 150,000 150,000 150,000 737,500 150,000 150,000 150,000 150,000 617,500 $ 2,722,478 $ 7,787,478 $ 2,097,478 $ 10,997,478 $ 26,734,912 04.91 O 9 cc a CITY OF BAYTOWN MISCELLANEOUS FUNDS OVERVIEW This section consists of various funds designated for a single purpose. The presentation is a matter of information. Authorization is received by a grant, contractual arrangement, legislative requirement or budget appropriation in other funds. The funds presented are as follows: • Municipal Court Special Revenue Fund (Fund 201) Municipal Court Building Security SB 182 amended § 102.107 of the Texas Code of Criminal Procedure to allow the Municipal Court to impose a $3.00 fee on all misdemeanor convictions in order to cover the costs of providing building security. This fee provides funding for personal services for the bailiff in the City of Baytown's Municipal Court. Municipal Court Technology SB 601 amended §102.0172 of the Texas Code of Criminal Procedure to allow the Municipal Court to impose a $4.00 fee on all misdemeanor offenses in order to purchase computer enhancements, such as computer systems; computer networks; imaging systems; electronic kiosks; electronic ticket writers; and docket management systems. This fee provides funding for the purchase of technological enhancements for the City of Baytown's Municipal Court. Juvenile Accountability Incentive Block Grant (JAIBG) This is a three -year 90%/10% grant program funded by the Criminal Justice Division (CJD) to address the issues of holding Juvenile Offenders accountable and to reduce recidivism. This program is in its third -year funding cycle, which is scheduled to end on July 31, 2002. The City of Baytown plans to reapply for future funding from CJD to continue its program efforts in this area. • Miscellaneous Police Fund (Fund 226) Drug Awareness Resistance Education (D.A.R.E.) Project This program provides Gangs and Drugs educational training to middle school students within the local independent school district. This educational training is provided by officers from the City of Baytown's Police Department and is funded 50/50 through an intergovernmental partnership with the Goose Creek Consolidated Independent School District and the City of Baytown. Child Safety Fees and DARE Donations provide the City's share for this project. The County assesses a Child Safety Fee in the amount of $20 against drivers that receive violations in school zones pursuant to Article 102.014 of the Texas Code of Criminal Procedure and remits the fee to the City monthly. Victims of Crime Act (VOCA) This is a three -year grant program that funds 100% of two domestic violence - counseling positions within the Police Department. The City provides 90% matching fund for other expenses through local funds and in -kind contributions. The counselors assist domestic violence victims by responding to the crime scenes, providing immediate counseling and referral services and if needed, hospital accompaniment. Additionally, guidance is given to victims on the various legal steps within the criminal justice system such as crime victims' compensation issues, protective orders, and court accompaniment. The third year of the grant ends on June 30, 2003. The City plans to reapply for the grant. • Police Academy Fund (Fund 228) The academy provides in- service training to City of Baytown police officers as well as providing training to new recruits and officers from other agencies. This program is funded by the Law Enforcement Officer Standards and Education Organization (LEOSE) and fees charged to participating students. 291 CITY OF BAYTOWN MISCELLANEOUS FUNDS OVERVIEW • Local Law Enforcement Block Grant Fund (Fund 233) This law enforcement program is a federally funded grant that operates under the direction of the City of Baytown's Police Department. The Police Department is responsible for ensuring that the program initiatives are met according to the Office of Justice Program guidelines. The LLEBG program is currently in its sixth year of operations and has been primarily funded with grant funds from the Office of Justice Programs — Bureau of Justice Assistance and local matching funds from the City of Baytown. The use of these funds is to pay overtime for the participating officers, and procure equipment, technology, and other material directly related to basic law enforcement functions. • Harris County Oreauized Crime and Narcotics Task Force Fund (Fund 240) The Task Force is a multi jurisdictional law enforcement program funded with pass - through grant funds and operates under the direction of the City of Baytown's Police Department. The Police Department is responsible for ensuring that the program initiatives are met according to the Office of Justice Program guidelines. The Task Force has been in operations for over twenty years and has been primarily funded with grant funds from the State of Texas' Office of the Governor - Criminal Justice Division. Other funding sources, such as matching funds, are provided by other participating law enforcement agencies and adjudicated funds received in the form of forfeited assets. • Hieh Intensive Druz Traffickine Area Fund (Fund 241) HIDTA is a multi jurisdictional law enforcement program funded with funds granted from the Office of National Drug Control Policy ( ONDCP) operates under the direction of the City of Baytown's Police Department. The City of Baytown, in whole, serves as the Administrator of HIDTA funds to the D'irector's office. The Director's office ensures program compliance with ONDCP guidelines; while, the City does not have operational control or responsibility over the Director's activities it does maintain critical oversight and management accountability of HIDTA funds designated. • Community Development Block Grant Fund (Fund 270) CDBG is funded through grants from the Department of Housing and Urban Development under its Entitlement Program and is used to carryout the initiatives of developing viable communities within the City of Baytown. The City's initiatives under this program are to provide decent housing, suitable living environment, and expanding economic opportunities for low- and moderate - income persons within the CDBG targeted areas. • Emereencv Operations Center (Fund 273) The Emergency Operations Center is a multi -year EDI- Special Project grant funded through grants from the Department of Housing and Urban Development under the FY2001 Omnibus Consolidated and Emergency Supplemental Appropriations Act. The City's initiative under this program is to construct a new emergency operating center to replace the old emergency operating center, which is inadequate in size, under-equipped, and not efficiently located to meet the current and future needs for the regional area. 292 CITY OF BAYTOWN MISCELLANEOUS FUNDS OVERVIEW • Emergency Management Fund (Fund 291) Emergency Management This program is mandated by the Texas Disaster Act and is partially funded by a FEMA grant that is passed through the State of Texas' Division of Emergency Management with matching funds from the City of Baytown General Fund. The funds are used to provide emergency management - related training for elected officials, other local officials, and support agencies. Local Emergency Planning Committee (LEPC) This program is mandated by SARA Title III and is funded by contributions received from the various plants with matching funds from the City of Baytown General Fund. The LEPC board meets to make recommendations for expenditure of these funds. It is used primarily to provide hazardous material education awareness to the City of Baytown; plants located in the industrial district; as well as in the Extra Territorial Jurisdiction (ETJ). • Storm Water Utility Fund (Fund 295) The Clean Water Act (CWA) was enacted in 1972 to protect surface waters, such as lakes, rivers, and coastal areas. National Pollutant Discharge Elimination System ( NPDES) permits were introduced to increase accountability for protecting water quality. This required industrial and municipal wastewater dischargers of pollutants into the waters of the US from a point source to obtain a NPDES permit. The final Phase II regulations that affect smaller communities, such as Baytown, were signed in October 1999. Small municipal separate storm sewer systems (MS4s) programs, such as Baytown's, must submit permit applications by March 2003. These MS4 programs should be developed and implemented in phases over the next five years. A General Fund transfers for the first year funding for 2003 includes funding to conduct a storm water utility feasibility study. Future funding will be based on developing storm water utility fees to provide a dedicated funding source for the program The Texas Legislature provided the procedures necessary to establish a storm water utility fee in Chapter 402 of the Local Government Code. Cities will be required to file an application for a permit from the Texas Natural Resource Conservation Commission by March 2003. • Baytown Nature Center Fund (Fund 296) The Baytown Nature Center is 420 -acre special use facility designed for passive recreation. It is a nature preserve to be used for fishing, birding, hiking, picnicking and environmental education, and consists of upland wooded areas, salt marshes, trails, fishing piers and educational pavilions. Funding is provided by user -fees and donated funds for special purposes. • Wetlands Education and Recreation Center Fund (Fund 298) Lee College, Goose Creek ISD, local industry, private contributions, and the City of Baytown fund this Parks and Recreation Department's initiative. It provides environmental education and recreation to both youth and adult citizens. • Capital Replacement Fund (Fund 350) The Capital Replacement Fund (CRF) was established to improve and maintain the City's non- infrastructure capital, including, but not limited to, such items as vehicles, equipment, computer software and hardware. Items included in the CRF are usually expensive, non - recurring items that have a useful life that spans more than one year. Funding is provided through capital lease payments from other funds and interest income. 293 CITY OF BAYTOWN MISCELLANEOUS FUNDS OVERVIEW • Capital Improvement Program Fund (Fund 351) - The Capital Improvement Program Fund (CIPF) was established in 1998 to provide pay -as -you go funding for the City's General Capital projects. The CIPF can be used to offset the impact of debt issued for capital improvements. • Bavland Island Operations Fund (Fund 540) The activity relating to the leasing of the restaurant and marina facilities is recorded in the Bayland Island Operations Fund. These funds are used to maintain the facilities and service the Alternate Minimum Tax (AMT) debt issued in 1992. Contracts for new operators for the restaurant and marina were executed in 2002. Improvements planned for 2003 included landscaping and maintenance dredging of the channel. a Medical Benefits Fund (Fund 560) The Internal Service Risk Management Fund for medical benefits includes premium payments and claims for the City's self- funded health and dental program. A rate increase effective January 1, 2002 increased the City's and employees' contribution by 35%. The City fully funds a reserve for claims incurred but not reported and maintains adequate reserves to cover unexpected spikes in plan costs. • Workers Compensation Fund (Fund 561) The Internal Service Risk Management fund for workers compensation includes activities associated with the administration of the City's self - funded workers compensation program The City fully funds a reserve for claims incurred but not reported and maintains adequate reserves to cover unexpected spikes in plan costs. 294 CITY OF BAYTOWN MUNICIPAL COURT SPECIAL REVENUE FUND 201 BUDGET SUMMARY BY FUND Actual Budget Estimated Adopted 2000 -01 2001 -02 2001 -02 2002 -03 Revenues Intergovernmental $ 23,986 $ 29,419 $ 30,889 $ 29,490 Charges for Services 75,068 85,400 82,881 74,700 Miscellaneous 821 2,000 1,650 1,000 Operating Transfers -in 11,396 13,269 16,570 21,639 Total Revenues 111,271 130,088 131,990 126,829 Expenditures Building Security 54,669 46,888 49,623 52,862 Technology 29,951 48,800 48,800 41,200 JAIBG 26,651 32,688 34,321 32,767 Total Expenditures 111,271 128,376 132,744 126,829 Excess (Deficit) Revenues Over Expenditures 1,712 (754) Working Capital - Beginning 754 754 754 Working Capital - Ending $ 754 $ 2,466 $ - $ 00-i CITY OF BAYTOWN MISCELLANEOUS POLICE FUND 226 BUDGET SUMMARY BY FUND Actual Budget Estimated Adopted 2000 -01 2001 -02 2001 -02 2002-03 Revenues Bureau of Justice $ 38,422 $ 94,211 $ 97,437 $ 94,211 GCCISD 67,440 75,491 73,982 76,411 Child Safety Seat Fines 36,564 50,373 45,901 51,072 Interest Income 14,190 7,000 10,325 7,000 Contributiord 17,892 18,118 17,756 18,339 In -kind City contribution 9,606 23,553 21,021 10,200 Miscellaneous - - 30,825 - Transfers In - - 10,727 14,761 Total Revenues 184,114 268,746 307,974 271,994 Expenditures DARE 136,086 150,982 147,964 152,822 VOCA* 48,028 117,764 122,148 119,172 Miscellaneous Police Security - - 37,862 - Total Operating 184,114 268,746 307,974 271,994 Total Expenditures 184,114 268,746 307,974 271,994 Excess (Deficit) Revenues Over Expenditures - - - - Working Capital- Beginning 17,362 17,362 17,362 17,362 Working Capital - Ending $ 17,362 $ 17,362 $ 17,362 $ 17,362 * Grant approved on February 22, 2001 for Fiscal Years 2002 & 2003. 01RD. CITY OF BAYTOWN POLICE ACADEMY FUND 228 BUDGET SUMMARY BY FUND Actual Budget Estimated Adopted 2000 -01 2001 -02 2001 -02 2002 -03 Revenues Fees - Outside Agency $ 3,065 $ 6,744 $ 3,000 $ 8,494 Fees - Police Department 27,029 32,987 30,895 31,249 L.E.O.S.E. Revenues 11,488 11,000 11,000 11,000 Miscellaneous 51,761 - 600 - Transfer -in - 5,820 - 3,804 Total Revenues 93,343 56,551 45,495 54,547 Expenditures Personnel Services 6,036 - 2,201 - Supplies 18,703 25,580 17,377 25,810 Maintenance 8,952 12,300 9,977 11,395 Services 13,927 18,671 15,940 17,342 Total Operating 47,618 56,551 45,495 54,547 Capital Outlay 36,360 18,362 16,450 Total Expenditures 83,978 56,551 63,857 70,997 Excess (Deficit) Revenues Over Expenditures 9,365 (18,362) (16,450) Working Capital - Beginning 25,447 34,812 34,812 16,450 Worldng Capital - Ending $ 34,812 $ 34,812 $ 16,450 $ MIA CITY OF BAYTOWN LOCAL LAW ENFORCEMENT BLOCK GRANT (LLEBG) FUND 233 BUDGET SUMMARY BY FUND Revenues Bureau of Justice Interest Income Transfer In - General Fund Expenditures Personnel Services Services Capital Outlay Actual Budget Estimated Adopted 2000 -01 2001 -02 2001 -02 2002 -03 $ 101,491 $ 68,766 $ 114,533 $ 55,200 3,830 7,000 2,184 - 11,683 10,000 12,726 6,133 Total Revenues 117,004 85,766 129,443 61,333 20,252 15,844 23,774 10,208 - 8,165 Total Operating 30,460 15,844 31,939 88,689 69,922 99,662 61,333 Total Expenditures 119,149 85,766 131,601 61,333 Excess (Deficit) Revenues Over Expenditures (2,145) - (2,158) - FundBalance - Beginning 4,303 2,158 2,158 Fund Balance - Ending 298 $ 2,158 $ 2,158 $ - $ CITY OF BAYTOWN HARRIS COUNTY ORGANIZED CRIME & NARCOTICS TASK FORCE FUND 240 BUDGET SUMMARY BY FUND Actual Budget Estimated Adopted* 2000 -01 2001 -02 2001 -02 2002 -03 tteveoues 3,545,813 3,820,186 2,913,595 3,688,937 Bureau of Justice $ 3,380,154 $ 3,198,661 $ 2,495,728 $ 3,198,661 Forfeited Revenue 634,576 810,400 1,668,727 1,330,519 Matching Revenue 575,382 684,786 - - Interest Income 74,366 95,000 40,081 75,000 Transfer In - General Fund 62,993 64,504 65,986 70,752 Total Revenues 4.727.471 4.853.351 4.270.523 4.674.932 Expenditures Personnel Services 3,545,813 3,820,186 2,913,595 3,688,937 Supplies 151,515 153,273 132,445 151,150 Maintenance 70,374 77,700 64,334 70,900 Services 773,859 802,192 704,118 505,945 Total Operating 4,541,561 4,853,351 3,814,493 4,416,932 Capital Outlay 185,910 - 456,030 258,000 Total Expenditures 4,727,471 4,853,351 4,270,523 4,674,932 Excess (Deficit) Revenues Over Expenditures - - - - Fund Balance - Beginning Fund Balance - Ending _ $ _ - $ - $ - $ - * Grant approved, Resolution #1526, April 19, 2002 VRA CITY OF BAYTOWN HIGH INTENSITY DRUG TRAFFICKING AREA (HIDTA) FUND 241 BUDGET SUMMARY BY FUND Actual Budget Estimated Adopted* 2000 -01 2001 -02 2001 -02 2002 -03 Revenues Office of National Drug Control Policy $ 651,121 $ 896,908 $ 748,650 $ 966,794 Total Revenues 651,121 896,908 748,650 966,794 Expenditures Personnel Services 9,312 11,348 2,036 13,100 Supplies 12,744 25,200 36,036 19,500 Services 600,372 658,616 431,892 720,130 Total Operating 622,428 695,164 469,964 752,730 Capital Outlay 28,693 203,659 280,601 214,064 Total Expenditures 651,121 898,823 750,565 966,794 Excess (Deficit) Revenues Over Expenditures - (1,915) (1,915) Fund Balance - Beginning 1,915 1,915 1,915 Fund Balance- Ending $ 1,915 $ - $ - $ * Grant approved, Resolution #1534, March 19, 2002. 300 CITY OF BAYTOWN COMMUNITY DEVELOPMENT BLOCK GRANT FUND 270 BUDGET SUMMARY BY FUND Actual Budget Estimated Adopted* 2000 -01 2001 -02 2001 -02 2002 -03 Revenues CDBG - Entitlement $ 1,087,000 $ 1,126,000 $ 1,081,888 $ 1,089,000 Program Income 38,496 32,560 44,112 35,000 Total Revenues 1,125,496 1,158,560 1,126,000 1,124,000 Expenditures Program Administration 136,012 160,486 156,128 160,149 Housing Rehabilitation 236,253 339,077 283,501 298,044 Basic Home Improvement - 51,550 51,550 77,400 Demohtim of Structures 234,947 206,475 156,086 160,000 Code Enforcement- Vacant /Alleyways 68,411 71,120 78,181 75,000 Code Enforcement Program 78,636 87,096 93,420 100,000 Semor/Disabled Citizens Taxi Program 62,422 56,265 56,265 50,000 Functional Plan - Transportation 21,616 - 5,404 - Homebuyers' Assistance Program 136,192 170,457 170,457 176,915 Literacy Programs 50,662 79,384 79,384 93,600 Our Promise for West Baytown - Public Services - 5,000 5,000 15,000 Bay Area Rehabilitation Center - 50,000 50,000 - Love, Inc. 12,000 - - - Sidewalk and Curb Replacement Program 183,017 258,164 193,468 193,468 Lincoln Cedars Park improvements 137,578 - 8,750 - Central Little League Park Improvements 8,824 - 5,553 - Duke Hill Park - Phase 1 8,500 - 26,500 - Unidad Park 24,140 - 20,361 - Pelly Park 1,888 - 7,687 - W.C. Britton Park - - 21,455 - Duke Hill Park - Phase II 195,000 195,000 - Tejas Park - - - 12,000 Goose Creek Park - - - 66,532 Our Promise for West Baytown - Public Facilities - - - 35,000 Baytown Senior Center - - - 10,000 Main Street Coordinator - - - 63,651 Total Expenditures 1,401,098 1,730,074 1,664,150 1,586,759 Excess (Deficit) Revenues Over Expenditures Available for Reprogramming- Beginning Available for Reprogramming - Ending (275,602) (571,514) (538,150) (462,759) 1,276,511 1,000,909 1,000,909 462,759 $ 1,000,909 $ 429,395 S 462,759 $ - * Adopted by City Council Resolution #1552, July 11,2002. 301 CITY OF BAYTOWN EMERGENCY OPERATIONS CENTER FUND 273 BUDGET SUMMARY BY FUND Actual Budget Estimated Adopted* 2000 -01 2001 -02 2001 -02 2002-03 Revenues HUD $ $ 1,446,810 $ $ 1,446,810 Total Revenues 1,446,810 1,446,810 Expenditures Maintenance - 26,670 26,670 Services - - - - Total Operating - 26,670 - 26,670 Capital Outlay - 1,420,140 - 1,420,140 Total Expenditures - 1,446,810 - 1,446,810 Excess (Deficit) Revenues Over Expenditures - - - - Working Capital - Beginning - Working Capital - Ending $ - $ $ $ * Grant approved, January 18, 2002. 302 CITY OF BAYTOWN EMERGENCY MANAGEMENT FUND 291 BUDGET SUMMARY BY FUND Actual Budget Estimated Adopted 2000 -01 2001 -02 2001 -02 2002 -03 Revenues FEMA $ 32,396 $ 32,396 $ 43,310 $ 32,396 Contributions - - - 5,109 Transfer -in General Fund 82,512 120,808 112,531 133,097 Total Revenues 114,908 153,204 155,841 170,602 Expenditures Personnel Services 86,634 98,028 102,262 106,929 Supplies 7,217 11,384 11,294 11,360 Maintenance 7,123 16,850 14,427 16,850 Services 13,934 26,942 27,858 35,463 Total Operating 114,908 153,204 155,841 170,602 Capital Outlay Total Expenditures 114,908 153,204 155,841 170,602 Excess (Deficit) Revenues Over Expenditures Working Capital - Beginning Working Capital - Ending $ - $ - $ - $ CITY OF BAYTOWN LOCAL EMERGENCY PLANNING COMMITTEE (LEPQ BUDGET SUMMARY BY FUND Actual Budget Estimated Adopted 2000 -01 2001 -02 2001 -02 2002 -03 Revenues Contributions $ 9,533 $ 8,625 $ 8,625 $ 8,625 Interest 230 - - 300 City Match - General Fund 9,533 8,625 8,625 8,625 Total Revenues 19,296 17,250 17,250 17,550 Expenditures Supplies 5,195 13,250 20,833 7,450 Maintenance - 1,000 - 300 Services 1,429 3,000 15,536 9,800 Total Operating 6,624 17,250 36,369 17,550 Total Expenditures 6,624 17,250 36,369 17,550 Excess (Deficit) Revenues Over Expenditures 12,672 (19,119) Working Capital- Beginning 6,447 19,119 19,119 Working Capital - Ending $ 19,119 $ 19,119 $ - $ 303 CITY OF BAYTOWN STORM WATER UTILITY FUND 295 BUDGET SUMMARY BY FUND Actual Budget Estimated Adopted 2000 -01 2001 -02 2001 -02 2002 -03 xevenues Transfer In - General Fund $ $ $ $ 128,691 Total Revenues 128,691 Expenditures Personnel Services 22,691 Supplies 8,400 Services 75,000 Total Operating 106,091 Capital Outlay 22,600 Total Expenditures Excess (Deficit) Revenues Over Expenditures Working Capital - Beginning Working Capital - Ending ULM 128,691 CITY OF BAYTOWN BAYTOWN NATURE CENTER FUND 296 BUDGET SUMMARY BY FUND Actual Budget Estimated Adopted 2000 -01 2001 -02 2001 -02 2002 -03 Revenues BNC User Fees $ $ 24,800 $ 24,190 54,610 Transfer In - Parks & Rec. Escrow 10,000 10,000 Total Revenues 34,800 34,190 54,610 Expenditures Personnel Services - 15,451 15,451 51,416 Supplies - 2,198 1,800 1,100 Services - 8,501 2,311 675 Total Operating - 26,150 19,562 53,191 Capital Outlay - 700 400 1,419 Total Expenditures - 26,850 19,962 54,610 Excess (Deficit) Revenues Over Expenditures 7,950 14,228 - Workdng Capital - Beginning - - 14,228 Working Capital - Ending $ $ 7,950 $ 14,228 $ 14,228 CITY OF BAYTOWN BAYTOWN NATURE CENTER SPECIAL PROJECTS FUND 296 BUDGET SUMMARY BY FUND Revenues Local Grant Expenditures Personnel Services Capital Outlay $ $ 30,000 $ 30,000 $ Total Revenues 30,000 30,000 Total Operating 4,000 26,000 18,500 Total Expenditures 30,000 18,500 Excess (Deficit) Revenues Over Expenditures - 11,500 - Workdng Capital - Beginning - 11,500 Working Capital - Ending $ $ $ 11,500 $ 11,500 305 CITY OF BAYTOWN WETLANDS EDUCATION AND RECREATION CENTER FUND 298 BUDGET SUMMARY BY FUND Actual Budget Estimated Adopted 2000 -01 2001 -02 2001 -02 2002 -03 Revenues Goose Creek CISD $ 15,000 $ 40,000 $ 40,000 $ 40,000 Lee College 25,000 25,000 25,000 25,000 Interest on Investments 4,004 2,500 1,849 1,500 Contributions 2,251 - - 24,135 Transfer In - Wetlands Escrow 25,400 - - - Transfer In - General Fund 40,000 40,000 40,000 40,000 Total Revenues 111,655 107,500 106,849 130,635 Expenditures Personnel Services 85,753 101,972 121,488 123,745 Supplies 10,230 8,725 9,078 10,267 Maintenance 3,429 4,862 4,862 4,904 Services 14,106 22,279 20,067 18,614 Sundry - 500 500 500 Total Operating 113,518 138,338 155,995 158,030 Capital Outlay 480 1,000 Total Expenditures 113,998 139,338 155,995 158,030 Excess (Deficit) Revenues Over Expenditures Working Capital - Beginning Working Capital - Ending 306 (2,343) (31,838) (49,146) (27,395) 78,884 76,541 76,541 27,395 $ 76,541 $ 44,703 $ 27,395 $ CITY OF BAYTOWN CAPITAL REPLACEMENT FUND (CRF) 350 BUDGET SUMMARY Actual Budget Estimated Adopted 2000 -01 2001 -02 2001 -02 2002-03 Sources Principal $ 485,041 $ 736,279 $ 802,753 $ 495,389 Interest on receivable 41,307 54,728 53,418 75,570 Interest on investments 18,665 15,443 16,000 Total Sources $ 545,013 $ 806,450 $ 872,171 $ 570,959 Treasury 42,015 - - 570,959 ITS - 304,830 265,608 872,171 Fire Department - 150,000 320,000 Budgetary Funds Available - Endinl $ EMS 15,482 - - 150,000 Streets - 150,000 150,000 - Drainage 1,189,674 260,000 261,359 61,000 Traffic - - - 75,000 General Overhead 37,876 52,876 52,876 - Parks 375,622 - 44,751 75,500 CCPD 37,686 - 87,152 - Solid Waste - 95,000 98,104 - Bayland Island - - - 185,100 Total CRF Uses 508,681 1,012,706 1,279,850 396,600 Net sourcetuse of resources 545,013 806,450 872,171 570,959 Budgetary Funds Available - Beginr 373,291 545,013 545,013 872,171 $ 75,500 53020 Bayland Island Operations Bayland Island Sign Budgetary Funds Available - Endinl $ 545,013 $ 806,450 $ 872,171 $ 570,959 150,000 Outstanding Advances 811,368 1,312,100 1,189,674 1,189,674 Total CRF Resources $ 1,356,381 $ 2,1 18,550 $ 2,061,845 $ 1,760,633 2002 -03 CRF Uses Estimted Org. # Division Price 30120 Drainage Flatbed Truck $ 61,000 30210 Traffic 1985 Bucket Truck $ 75,000 50210 Parks Jenkins Park $ 75,500 53020 Bayland Island Operations Bayland Island Sign $ 35,100 53020 Bayland Island Operations Dredging for Bayland $ 150,000 307 CITY OF BAYTOWN CAPITAL REPLACEMENT FUND (CRF) 350 CAPITAL LEASE LIST 10710 Pentamation Software Migration (pmt. 2 of 4) Inspections Software Upgrade (pmt. 2 of 4) 11910 (3) Warning Sirens (pmt. 3 of 3) (2) Warning Sirens (pmt 3 of 4) 20220 Tow Vehicle (pmt. 4 of 7) 20230 Fire Truck (pmt. 5 of 7) Fire Station - Reconstruction (pmt 2of 5) 20410 Remount Ambulance Module (pmt. 2 of 3) 30110 Street Sweeper (pmt. 4 of 5) Sweeper (pmt. 2 of 5) 30120 Excavator (pmt. 2 of 5) Flatbed Truck (pmt 1 of 4) 30210 Bucket Truck (pmt 1 of 4) 50210 Ball Lights @ Jenkins Parks (pmt. 3 of 5) Jenkins/Holloway Park Imps Park Roads Improvements Flooring for Wetland Center (pmt. 1 of 3) Jenkins Park (pmt. 1 of 5) 20260 Generator 20095 Mun. Crt. Imaging Software 30410 Backhoe 2 1/2 ton Utility Truck Flatbed Truck 8 yd. Dump Truck (pmt 3 of 5) 30510 Vactor Truck (pmt. 3 of 5) 30610 Backhoe 2 1/2 ton Flatbed Truck 32010 Chipper Picker Truck (pmt. 2 of 4) 70120 Hydraulic Lift 53020 Bayland Island Sign (pmt. I of 3) 53020 Dredging for Bayland (pmt lof 6) Total for Capital Leases 308 Actual Budget Estimated Adopted Div. Description 2000 -01 2001 -02 2001 -02 2002.03 10330 Tax Application (pmt. 3 of 3) $ 17,647 $ 17,647 $ 17,647 $ 26,686 10710 Pentamation Software Migration (pmt. 2 of 4) Inspections Software Upgrade (pmt. 2 of 4) 11910 (3) Warning Sirens (pmt. 3 of 3) (2) Warning Sirens (pmt 3 of 4) 20220 Tow Vehicle (pmt. 4 of 7) 20230 Fire Truck (pmt. 5 of 7) Fire Station - Reconstruction (pmt 2of 5) 20410 Remount Ambulance Module (pmt. 2 of 3) 30110 Street Sweeper (pmt. 4 of 5) Sweeper (pmt. 2 of 5) 30120 Excavator (pmt. 2 of 5) Flatbed Truck (pmt 1 of 4) 30210 Bucket Truck (pmt 1 of 4) 50210 Ball Lights @ Jenkins Parks (pmt. 3 of 5) Jenkins/Holloway Park Imps Park Roads Improvements Flooring for Wetland Center (pmt. 1 of 3) Jenkins Park (pmt. 1 of 5) 20260 Generator 20095 Mun. Crt. Imaging Software 30410 Backhoe 2 1/2 ton Utility Truck Flatbed Truck 8 yd. Dump Truck (pmt 3 of 5) 30510 Vactor Truck (pmt. 3 of 5) 30610 Backhoe 2 1/2 ton Flatbed Truck 32010 Chipper Picker Truck (pmt. 2 of 4) 70120 Hydraulic Lift 53020 Bayland Island Sign (pmt. I of 3) 53020 Dredging for Bayland (pmt lof 6) Total for Capital Leases 308 12,388 - - - 28,778 $ 520,839 $ 775,508 $ 829,735 $ 570,959 56,900 56,900 63,501 - 10,625 10,625 10,604 24,305 17,061 17,061 17,061 - 18,662 18,662 4,241 2,873 2,873 2,873 2,873 45,150 45,150 45,151 45,151 - 33,800 33,800 82,595 10,588 9,058 9,058 13,106 24,674 24,674 24,674 24,674 - 33,800 33,800 33,534 58,250 58,250 58,616 - - 16,608 - - - 20,419 50,391 50,391 50,391 50,390 ' 49,089 49,089 49,089 - 53,103 53,103 53,103 - - - - 15,794 16,909 - 8,168 - - 34,032 34,032 96,426 13,312 - - 12,493 17,009 - - 12,025 34,071 34,071 43,934 124,036 124,036 13,312 - - 18,627 '18,627 18,627 71,654 49,641 49,641 - - 25,850 25,850 27,031 6,621 - - - 12,388 - - - 28,778 $ 520,839 $ 775,508 $ 829,735 $ 570,959 CITY OF BAYTOWN CAPITAL IMPROVEMENT PROGRAM FUND (CIPF) 351 BUDGET SUMMARY Interest on investments 169,880 $ 175,000 $ 126,000 $ 130,000 Repayment of advances - - - 2,445,000 Transfer in for capital projects 900,000 1,250,000 1,250,000 1,250,000 Total Revenues 1,069,880 1,425,000 1,376,000 3,825,000 Expenditures CIP Project Management - - - 73,110 Street rehab program 661,469 1,458,059 1,458,059 - Advances for bond program - - 2,445,000 - Total Expenditures 661,469 1,458,059 3,903,059 73,110 Net source/use of resources 408,411 (33,059) (2,527,059) 3,751,890 Ore. # Description Estimated Costs Water & Sewer Big Missouri Lift Station and Force Main 1,490,000 Water & Sewer Pinehurst I Sewer 250,000 Water & Sewer School Courts Sewer 250,000 Water & Sewer Eva Maude Sewer Rehab 330,000 Water & Sewer W. District Improvements (TNRCC) 125,000 Total Bond Advances $ 2.445.000 309 CITY OF BAYTOWN BAYLAND ISLAND FUND 540 BUDGET SUMMARY BY FUND Actual - Budget Estimated Adopted 2000 -01 2001 -02 2001 -02 20112 -03 Kevenues Lease of Facilities $ 64,937 $ 120,000 $ 38,175 $ 202,000 Interest on Investments 6,229 2,500 8,001 5,000 Transfer In - General Fund 277,684 108,787 108,787 108,787 Miscellaneous Revenues - - 40,236 49,848 Total Revenues 348,850 231,287 195,199 365,635 Expenditures Supplies 3,570 1,100 975 1,100 Maintenance 9,261 24,500 31,512 28,500 Services 14,865 15,270 27,085 21,370 Debt Service 201,944 198,864 198,864 198,864 Total Operating 229,640 239,734 258,436 249,834 Capital Outlay i::P� 115,166 Total Expenditures 229,640 258,534 258,436 365,000 Excess (Deficit) Revenues Over Expenditures Working Capital - Beginning Working Capital - Ending 310 119,210 (27,247) (63,237) 635 114,754 233,964 233,964 171,362 S 233,964 S 206,717 $ 170,727 $ 171,997 CITY OF BAYTOWN MEDICAL BENEFITS FUND 560 BUDGET SUMMARY BY FUND Actual Budget Estimated Adopted 2000 -01 2001 -02 2001 -02 2002 -03 Employer Contributions $ 1,921,030 $ 2,509,000 $ 2,525,983 $ 2,986,117 Employee Contributions 523,135 677,000 710,753 775,000 Employer Retiree Contributions 374,846 502,778 500,836 562,991 Interest Income 186,235 131,000 106,114 41,000 Retiree Contributions 100,321 134,277 121,698 126,000 Total Revenues 3,105,566 3,954,055 3,965,384 4,491,108 Office Supplies 385,000 $ 1,000 421,365 500 Special Services - 5,000 - 2,500 Claim Payments 3,148,762 3,570,000 3,957,903 4,057,000 Stop Gap Insurance 209,808 220,000 239,736 276,000 Administrative Fee on Ins. 212,437 248,000 218,231 224,000 Total Expenditures 3,571,007 4,044,000 4,415,870 4,560,000 Over Expenditures $ (465,441) $ (89,945) $ (450,486) $ (68,892) CITY OF BAYTOWN WORKERS COMPENSATION FUND 561 BUDGET SUMMARY BY FUND Actual Budget Estimated Adopted 2000 -01 2001 -02 2001 -02 2002 -03 Departmental Billings $ 386,413 $ 385,000 $ 415,924 $ 421,365 Interest Income 60,248 47,000 38,883 16,000 Total Revenues 446,661 432,000 454,807 437,365 Special Services - 23,780 24,440 25,000 Claim Payments 516,811 450,000 352,695 373,750 Stop Gap Insurance 31,094 37,000 41,607 49,928 Administrative Fee on Ins. 50,407 49,000 51,127 52,000 Total Expenditures 598,312 559,780 469,869 500,678 Over Expenditures $ (151,651) $ (127,780) $ (15,062) $ (63,313) 311 �► 1 312