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_FY 01-02 COB Adopted Budget CITY OF BAYTOWN ANNUAL PROGRAM OF SERVICES 2001 -02 Annual Program of Services SUBMITTED TO THE MAYOR AND COUNCIL September 13 , 2001 Monte Mercer City Manager Bob Leiper Assistant City Manager Donna Sams Director of Finance ASTRODOME JO MINUTES GALVESTON,Tv SS MINUTES HOBBY AIRPORT JS MINUTES 1 Cm,by HOUSTON INTER- ,. CONTINENTAL AIRPORT SS MINUTES HOUSTON, TX JO MINUTES IOHNSON SPACE CENTER 20MINUTES Dyw@dW. Ni In1�N m J, r,-� r • - 1 ? . OUT BE % 3 GALENA PARK 01,A111 CHAHBER f FM CT' R I N I T F PASADE ►A� rm• -- I : '1 B A Y p HO N M?OR Ci A L Y E S T 0 N E LLI' M B A Y PEARLAND LAKE R IwKE VI ASA SEABRCOKASSAU ItAK. BA SHORES E KESIAH 7 / FRI V. N �I I p CIIR -LEAGUE CITY CALVTSTON \ COL' TEXAS \ i My \ ALVIN \ J - ^� C, LLCRESI v LucE A E�n /p Iw � HITCH K �� WW — u CITY OF BAYTOWN ELECTED OFFICIALS PETE C. ALFARO MAYOR MERCEDES RENTERIA III D.C. (DON) MURRAY COUNCIL MEMBER MAYOR PRO TEMP ORE DISTRICT I DISTRICT 4 SCOTT SHELEY RONALD W. ANDERSON COUNCIL MEMBER COUNCIL MEMBER DISTRICT 2 DISTRICT 5 CALVIN MUNDINGER COLEMAN GODWIN COUNCIL MEMBER COUNCIL MEMBER DISTRICT 3 DISTRICT 6 BAYTOWN EMPLOYEE MISSION STATEMENT CITY OF BAYTOWN, TEXAS PRIDE INPUBLICSERVICE IS THE CORNERSTONE OF OUR COMMITMENT TO EXCELLENCE We pledge to be responsive to the decisions of our elected officials and to the needs of our citizens. This will grow through open and effective communication among the council, the citizens, and the employees. We commit ourselves to serving the best interests of the people of our community through courteous and efficient service. We dedicate ourselves to the highest ideals of honor and integrity in our relationships with the public. We strive to maintain a progressive, enthusiastic, and creative approach to our work This is our professional responsibility. We affirm the dignity and worth of every service rendered by city employees. BAYTOWN l-- EFFICIENT SERVICE TODAY-ENTHUSIASM FOR TOMORROW iv CITY OF BAYTOWN ORGANIZATION CHART Citizens City Council CiTy Manager Legal Fire Assistan�City Assistant City Police Mana er Manager City Clerk& Information Technology Public Health Municipal Court Service(ITS) & EMS Engineer ng& Library Public Safety Inspections Communications Fiscal Operations Parks&Recreation Public Works Human Resources Planning&Community Utilities Development v GOVERNMENT FINANCE OFFICERS ASSOCIATION Distinguished Budget Presentation Award PRESENTED TO City of Baytown, Texas For the Fiscal Year Beginning October 1, 2000 Pres Executive Director The Government Finance Officers Association of the United States and Canada (GFOA) presented a Distinguished Budget Presentation Award to the City of Baytown, Texas for its annual budget for the fiscal year beginning October 1,2000. In Order to receive this award, a governmental unit must publish a budget document that meets program criteria as a policy document, as an operations guide, as a financial plan, and as a communications device. This award is valid for a period of one year only. We believe our current budget continues to confirm to program requirements, and we are submitting it to GFOA to determine its eligibility for another award. vi CITY OF BAYTOWN ANNUAL PROGRAM OF SERVICES ADOPTED BUDGET 2001-02 TABLE OF CONTENTS Page Map of City of Baytown, Texas ii List of Elected Officials iii Mission Statement iv Organization Chart v GFOA Distinguished Budget Presentation Award A Table of Contents Reader's Guide Reader's Guide 1 Budget Calendar 4 Overview of the City of Baytown 5 Financial Policies 8 Budget Glossary 10 Manager's Messa e Transmittal Letter-Adopted Budget 17 Technical Adjustments&Amendments for 2001-02 Adopted Budget 20 Major Budget Issues Report Transmittal Letter-Proposed Budget 23 City Council Budget Priorities 27 General Fund 31 General Debt Service Fund 40 Hotel/Motel Fund 40 Water and Sewer Fund 41 Sanitation Fund 42 Central Services 43 Baytown Area Water Authority 44 Crime Control and Prevention District 45 Municipal Development District 46 Supplemental Requests 47 Capital Requests 49 Miscellaneous Information 53 Compensation Plan 54 Water and Sewer Rates 60 2001 Bond Program Financing 62 Health Care Costs 63 Graphical Information System(GIS) 66 Web Development 68 Baytown 2020 Comprehensive Plan Update 69 CITY OF BAYTOWN ANNUAL PROGRAM OF SERVICES ADOPTED BUDGET 2001-02 TABLE OF CONTENTS Page Unfunded Requests Supplemental Requests 75 Capital Requests 76 Budget Summaries Budget Summary Comparison-Comparison of 2001 Budget to 2002 Adopted 79 Budget Summary Comparison-Consolidated Summary of Fund Balances 80 Summary of All Fund Types-Comparative Schedule of Budgets for 2002 81 Summary of Governmental Fund Types-Comparative Schedule of Budgets for 2002 82 Governmental Fund Expenditure Detail for Fiscal Year 2002 83 General Fund-Budget Summary by Fund 86 Assessed Valuation,Estimated Ad Valorem Collections and Ad Valorem Tax Rate Distribution 87 General Debt Service Fund-Budget Summary by Fund 88 Hotel/Motel Fund-Budget Summary by Fund 89 Summary of Proprietary Fund Types-Comparative Schedule of Budgets for 2002 90 Proprietary Fund Expenditure Detail for Fiscal Year 2002 91 Water and Sewer Fund-Budget Summary by Fund 93 Sanitation Fund-Budget Summary by Fund 94 Garage Fund-Budget Summary by Fund 95 Warehouse Operations Fund-Budget Summary by Fund 96 General Fund Organization Chart 97 Budget Summary by Fund(Revenues&Expenditures by Type) 98 Budget Summary by Fund(Revenues&Expenditures by Function) 99 Revenue Detail 100 Budget Summary by Department 102 Budget Summary by Account 103 General Fund Program Summaries and Departmental Budgets General Administration 106 Fiscal Operations 108 Legal Services 110 Information Technology Services 112 Planning and Community Development 114 Human Resources 116 City Clerk 119 City Facilities 112 General Overhead 123 Police 124 Fire 128 Communications 132 Emergency Medical Services 134 Public Works Administration 136 Streets and Drainage 138 CITY OF BAYTOWN ANNUAL PROGRAM OF SERVICES ADOPTED BUDGET 2001-02 TABLE OF CONTENTS Page Traffic Control 140 Engineering and Inspections 142 Public Health 146 Parks and Recreation 148 Sterling Municipal Library 153 Transfers Out 156 General Debt Service Fund Budget Summary by Fund 157 Assessed Valuation,Estimated Ad Valorem Collections and Ad Valorem Tax Rate Distribution 158 Assessed Valuations,Tax Levy and Collections-Last Ten Fiscal Years 159 General Long Term Debt Principal and Interest Requirements As of October 1,2001 160 General Long Tenn Debt Schedule of Fiscal Year 2001-02 Requirements 161 Statement of Bonded Indebtedness General Obligation Bonds Fiscal Year 2001-02 162 Hotel/Motel Fund Organization Chart 167 Budget Summary by Fund 169 Program Summary 170 Service Level Budget 171 Water and Sewer Fund Organization Chart 173 Budget Summary by Fund(Revenues&Expenditures by Type) 174 Budget Summary by Fund(Revenues&Expenditures by Function) 175 Operating Results 176 Schedule of Revenues 177 Summary by Account 178 Water and Sewer Fund Program Summaries and Departmental Budgets Utility Billing and Collections 180 Water and Sewer General Overhead 183 Water Operations - 184 Wastewater Operations 186 Utility Construction 188 Transfers Out 191 Waterworks and Sewer System Revenue Bonds-Long Term Debt Schedules Summary of Annual Debt Requirements 192 Sanitation Fund Organization Chart 197 Budget Summary by Fund 198 CITY OF BAYTOWN ANNUAL PROGRAM OF SERVICES ADOPTED BUDGET 2001-02 TABLE OF CONTENTS Page Operating Results 199 Solid Waste Program Summary 200 Solid Waste Service Level Budget 201 Central Services Garage Fund Organization Chart 203 Garage Fund Budget Summary by Fund 204 Garage Fund Operating Results 205 Garage Operations Program Summary 206 Garage Operations Service Level Budget 207 Warehouse Operations Fund Organization Chart 209 Warehouse Operations Fund Budget Summary by Fund 210 Warehouse Operations Operating Results 211 Warehouse Operations Program Summary 212 Warehouse Operations Service Level Budget 213 Ordinances Appropriation Ordinances 215 Tax Levy-Ordinance-General Fund 217 Water and Sewer Rate Change 219 Salary Schedules All Funds Summary of Full-time Positions by Department 223 Schedule of Full-time Budgeted Positions 224 Endnotes for Personnel Changes 232 Salary Structure and Grade 235 Police Salary Schedule 236 Fire Salary Schedule 237 Statistical Section General Governmental Expenditures by Function-Last Ten Fiscal Years Table 1 241 General Governmental Revenues by Source-Last Ten Fiscal Years Table 2 241 General Governmental Tax Revenues by Source-Last Ten Fiscal Years Table 3 242 Assessed and Estimated Actual Value of Property-Last Ten Fiscal Years Table 4 242 Property Tax Levies and Collections-Last Ten Fiscal Years Table 5 243 Property Tax Rates-Direct and Overlapping Governments-Last Ten Fiscal Years Table 6 243 Ratio of Net General Bonded Debt to Assessed Value and Net Bonded Debt Per Capita Last Ten Fiscal Years Table 7 244 Computation of Legal Debt Margin-September 30, 2000 Table 8 244 Ratio of Annual Debt Service Expenditures for General Bonded Debt to Total General Governmental Expenditures-Last Ten Fiscal Years Table 9 245 Computation of Direct and Overlapping Debt-September 30,2000 Table 10 245 CITY OF BAYTOWN ANNUAL PROGRAM OF SERVICES ADOPTED BUDGET 2001-02 TABLE OF CONTENTS Page Revenue Bond Coverage: Water and Sewer Bonds-Last Ten Fiscal Years Table 11 246 Property Value and Construction-Last Ten Fiscal Years Table 12 246 Principal Taxpayers for The Year Ended September 30, 2000 Table 13 247 Demographic Statistics-Last Ten Fiscal Years Table 14 247 Miscellaneous Statistical Information for The Year Ended September 30, 2000 Table 15 248 Component Units Baytown Area Water Authority Organization Chart 251 Baytown Area Water Authority 252 Baytown Area Water Authority Budget Summary by Fund 254 Baytown Area Water Authority Operating Results 255 Baytown Area Water Authority Program Summary 257 Baytown Area Water Authority Service Level Budget 258 Baytown Area Water Authority Revenue Bonds Long Terns Debt Amortization Schedules 260 Baytown Area Water Authority Revenue Bonds Detail Debt Amortization Schedules 261 Baytown Area Water Authority Ordinance 262 Crime Control and Prevention District 264 Crime Control and Prevention District Budget Summary by Fund(Expenditures by Type) 265 Crime Control and Prevention District Service Level Budget 266 Crime Control and Prevention District Ordinance 268 Municipal Development District 270 Municipal Development District Budget Summary by Fund 271 Municipal Development District Resolution 272 Capital Improvements FY 2001-06 Capital Improvement Program(CIP)Budget 273 FY 2001-02 General Capital Improvement Projects Summary 275 FY 2001-02 Utility Capital Improvement Projects Summary 277 FY 2001-02 Municipal Development District CIP Projects Summary 278 FY 2001-06 Capital Improvements Program(CIP)Budget-Project Summary 280 FY 2001-06 Capital Improvements Program(CEP)Budget-General Capital Improvement Projects Summa 282 FY 2001-06 Capital Improvements Program(CIP)Budget-Utility Capital Improvement Projects Summar 284 FY 2001-06 Capital Improvements-Program(CIP)Budget-Municipal Development District Projects Summary Phase I Projects-Years 1 thm 5 286 Miscellaneous Funds Miscellaneous Funds Overview 289 Municipal Court Special Revenue Summary by Fund 292 DARENOCA Fund Budget Summary by Fund 293 Police Academy Fund Budget Summary by Fund 294 Local Law Enforcement Block Grant(LLEBG)Fund Budget Summary by Fund 295 Harris County Organized Crime&Narcotics Task Force Fund Budget Summary by Fund 296 Community Development Block Grant Fund Budget Summary by Fund 297 CITY OF BAYTOWN ANNUAL PROGRAM OF SERVICES ADOPTED BUDGET 2001-02 TABLE OF CONTENTS Page Emergency Management Fund Budget Summary by Fund 298 Local Emergency Planning Committee(LEPQ Fund Budget Summary by Fund 298 Wetlands Education and Recreation Center Budget Summary by Fund 299 Capital Replacement Fund Budget Summary by Fund 300 Capital Improvement Program Fund Budget Summary by Fund 302 Bayland Island Fund Budget Summary by Fund 303 Health Insurance Budget Summary by Fund 304 Workers Compensation Budget Summary by Fund 304 READER'S GUIDE TO THE 2001-02 ANNUAL PROGRAM OF SERVICES (OPERATING BUDGET) The Reader's Guide provides an overview of the City of FINANCIAL STRUCTURE Baytown's budget process and budget documents. Also The financial structure of the Budget is organized by funds. included in this section is a glossary of budget terms. The two types of Funds utilized in this budget are Governmental and Proprietary. The specific funds that make The City of Baytown has prepared a budget designed to meet up the Governmental Fund type are General Fund, Debt the highest standards of performance in municipal budgeting. Service Fund and Hotel/Motel Fund. The Proprietary Fund The budget presentation format for division/department types are made up of the Water and Sewer Fund, Sanitation summaries has been designed to include program goals, Fund and Central Services Fund (Garage and Warehousing). objectives and meaningful workload and productivity Each of the above mentioned funds operate separately and measures. Various financial summaries, statistical independently from one another; therefore, they are budgeted information and detailed revenue sources are provided to separately and include separate financial statements. A fund is help define the City's goals, purposes and assumptions for generally defined as a fiscal and accounting entity, which has projections. The Budget Basis, the Major Budget its own self-balancing set of accounts recording cash and other Documents, the Budget Process and Organization of the financial resources,as well as any liabilities or residual equities Budget itself are described below. or balances. Funds are segregated for the purpose of carrying on specific activities or attaining certain objectives in BUDGET BASIS accordance with special regulation restrictions or limitations. Our Budget Process is based on a working capital approach and budgets are adopted on a basis consistent with generally MAJOR BUDGET DOCUMENTS accepted accounting principals. Working capital is defined The City of Baytown's budget process includes the production as the amount by which the total current assets exceed total of three key documents. It is important to understand the current liabilities. It is used to balance the budget as long as timing and purpose of these documents in order to fully it does not have a negative impact on that particular fund. understand the process itself. Annual appropriated budgets are adopted for the Governmental Funds (i.e., General Fund, Debt Service Fund 1. The Budget Manual-February/Early March and Hotel/Motel Fund) and the Proprietary Funds (i.e., Prior to budget development and training of departmental Water and Sewer, Sanitation Fund and Central Services support staff,the Budget Manual is drafted and completed Funds). All annual appropriations lapse at fiscal year end. in early March. This document serves as a developmental Project length financial plans are adopted for all capital guide and includes sections on annual budget highlights project funds. and specific development instructions, as well as appendices with rate calculations, format examples and ACCOUNTING BASIS supplemental forms. The budget for the General, Debt Service and Hotel/Motel Funds (Governmental) are prepared on the modified accrual 2. Budget Priorities Questionnaire basis of accounting. Under this basis of accounting, Prior to developing the Proposed Budget,the City Council revenues are recognized when they become both measurable was provided a questionnaire concerning City functional and"available"to finance expenditures of the current period. areas. The City Council rated the functional areas for Expenditures are recognized when the related fund liability importance and rated them on a scale from (1) "Eliminate is incurred, except for (1) inventories of material and Current Effort" to (7) "Initiate New Effort". Upon supplies which may be considered expenditures either when completion, the results were compiled and ranked in order purchased or when used; (2) prepaid insurance and similar of importance across the entire City and within each major items which need not be reported; (3) accumulated unpaid functional area. vacation, sick pay and other employee benefit amounts which need not be recognized in the current period and (4) 3. The Proposed Budget-Late July principal and interest on long-term debts which are generally Pursuant to City Charter, the Proposed Budget is required recognized when due. All proprietary fund types are to be submitted to the City Council in late July or "at least accounted for on a flow of economic resources measurement sixty(60)days prior to the beginning of each budget year". focus and use the accrual basis of accounting. Revenues are (See Article V, Section 41 contained in the City Charter.) recognized when they are earned and expenses are This document represents a modified and balanced recognized when they are incurred. version of departmental budget requests versus projected revenues. The Proposed Budget is a product of policy as proposed by the departmental budget requests and the l READER'S GUIDE (Continued) review of the City Manager and Assistant City of department directors and division managers. Managers. Projections are based upon consultations with state and local agencies, trend analysis, anticipated changes in the 4. The Adopted Budget-Late September local and regional economy and discussions with The Adopted Budget represents a modified version of directly associated staff members. Although beginning the Proposed Budget after the public hearing and the earlier, the budget revenue projection occurs City Council's review in August and September. Any concurrently with departmental budget development and changes deemed necessary by City Council to funding extends until the budget is adopted based upon the levels or revenue projections are reflected in the receipt of any new information. Adopted Budget. Revisions may also be made to reflect any updates to budget information. 3. Proposed Budget Development During the budget development at the division and THE BUDGET PROCESS departmental level, the Budget Office staff works with The City of Baytown uses a hybrid zero-based/program- division/department managers to analyze requests, oriented budgeting process. Each budgeting provide advice and lend assistance. Budget requests are division/department is given a target or "base level" funding based upon a base level funding, and any additional based upon the previous year's funding level. With a few funding is made in the form of supplemental program exceptions, no fixed assets or new supplemental program funding requests. funding requests/positions may be included in base level funding. Any funding request that represents new 4. Proposed Budget Analysis/Compilation expenditures and programs, or that is in excess of base level Once division and departmental budget requests are funding, must be submitted as a supplemental program completed, the Budget Office reviews and compiles a funding request. These supplemental requests may be either preliminary draft of the Proposed Budget in the form of a new or enhancement to an existing program for resources, detail workbooks. These workbooks are then submitted depending upon the budgeting division/department's funding to the City Manager and Assistant City Managers, targets. known as the Budget Review Committee, for review and are referenced during staff budget meetings. I. Budget Training for Support Stafj/Budget Guideline Review After each City department gives a summary budget February is the time when existing budget guidelines, presentation and answers questions from the Budget procedures and forms are reviewed. Changes may be Review Committee during staff budget hearings, the made to the budget process in order to make budget funding requests and target levels are reviewed and development more efficient and address format discussed. Given revenue projections and base level requests from staff. funding requirements, budget programs or supplemental program funding requests are proposed for funding. A More formal budget training is held in March after total recommended funding level is determined from compilation of the budget manual. Departmental staff both base level and supplemental program funding is convened for a review of any changes to the requests proposed. At this time the funding level is budgetary process. If changes to the process are weighed against available resources. A tax rate increase significant, division managers and department may or may not be recommended depending upon managers are informed via general Budget Office program priorities and issues. meetings and management discussions in late March. 5. City Council Budget Study The budget training is provided to all support staff in The Major Budget Issues Report is prepared by the City March. This training is offered as a refresher or entry Manager for the Proposed Budget, which highlights and level course for City departmental staff responsible summarizes funding requirements, major changes in for budget development. During the training,the staff programs and alternatives for funding. The Major is informed of budgeting concepts, the budget process Budget Issues Report is then reviewed and discussed by and the budget template, as well as given a quick the Council during the work sessions. introduction to the City's budget forms. 6. Public Hearing/Budget Adoption 2. Revenue Projection A public hearing on the budget and tax rate is held in The budget revenue projection for the new fiscal year late August to early September prior to final budget begins mid-year of the current fiscal year. The consideration. At the public hearing,the citizens or any Finance Director makes this projection with the help other individual may make formal comment either for or 2 l READER'S GUIDE (Continued) against the Proposed Budget. The public also has the Program Description-This section outlines the function and opportunity to attend City Council budget work responsibilities performed by the division. It is provided to sessions occurring from August through September. enable the reader to understand the program elements included in each particular division budget. Budget adoption occurs in mid-September after the City Council deliberations and the public hearing. Major Division Goals - Goals describe the purpose or The City Council may take action to modify the benefit the division/department plans to provide to the Proposed Budget per its discretion. The City Council community and/or organizations its serves. Goals identify also adopts a tax rate to support adopted funding the end result the division/department desires to achieve with levels. Pursuant to City Charter,the Proposed Budget its activities. Goals are often ongoing and may not be as submitted by the City Manager becomes the achieved in one year. Adopted Budget if no action is taken by September 27th. (See Article V, Section 46 contained in the City Major Division Objectives - Objectives are quantifiable Charter.) steps toward accomplishing stated goals. They should have a specific time frame or measurable achievement. Objectives 7. Compilation of Adopted Budget/Budget should be able to be reached or completed within the current Maintenance fiscal year. Objective statements are not required for every An Adopted Budget is compiled and published during activity performed, but should focus on the major steps the first months of the new fiscal year. The Adopted necessary for achieving established goals. Budget in the form of an amended Proposed Budget is available for public inspection in late September. Workload Measures - Workload measures reflect major Ledger amounts are prepared for the new fiscal year activities of the division/department. They indicate the prior to October 1. amount of work, which has been done in the past and projected workload levels for the current and next year. Budget Maintenance is a year-round activity of Workload measures should be able to be tracked with a division/department directors and the Budget Office. reasonable amount of time and effort. In addition to spending controls such as appropriation level "lock-out" and position control review, any Expenditures - The summary of expenditures show the unbudgeted expenses in the capital appropriation unit category of expenses for each of the division's programs as require authorization via a budget transfer. Other compared from year to year. spending control mechanisms include monthly review of expenditures by the Budget Office. BAWA&OTHER FUNDS The Baytown Area Water Authority (BAWA) and other funds Quarterly budget analysis reports are prepared to included in the miscellaneous funds section presented for the present budget versus actual expenditure variances. overall comparability and are not subject to annual These reports are reviewed by the staff and the City appropriation. The Annual Budget includes budgets for Council to identify and communicate any major BAWA and funds to reflect the overall City's operations. expenditure variances. If necessary, a budget amendment ordinance is adopted based upon the third BAWA operates under a Board of Directors, which is quarter budget analysis report. appointed by the City of Baytown. The City of Baytown exercises oversight authority over the operations of BAWA; as Finally, the program goals, objectives and measures a result,BAWA is reported as a component unit of the City. are evaluated during budget development to determine effectiveness of program activities and levels of The Miscellaneous Section consists of Special Revenue funds appropriate funding. designated for a single purpose. A grant or contractual arrangement authorized their approval;therefore,these budgets DEPARTMENT/DIVISION PROGRAM SUMMARIES are submitted as a matter of information. Included are the Each division within a department is described by narrative funds for Municipal Court Special Revenue, DARENOCA, information displayed on pages facing resource and Police Academy, Local Law Enforcement Block Grant, Harris expenditure information in order to give the City Council a County Organized Crime &Narcotics Task Force, Community well-rounded presentation of each division. Program Development Block Grant, Emergency Management, summaries include the following information. Wetlands Education and Recreation Center, Capital Replacement, Capital Improvement Program, Bayland Island Operations,and Risk Management Funds. 3 CITY OF BAYTOWN 2001-02 BUDGET PROCESS BUDGET CALENDAR Tentative DATE DAY ACHON February-March Preparation of the Budget Manual,Templates and Personnel Information March Thurs.-Fri. Council Retreat March Friday Strategic Plan Update March 22 Thursday Give 2001-02 Budget Priority Questionnaire to City Council April 11 Wednesday Budget Kickoff with Departments April 1 I-12 Wed.-Thurs. Computer training on budget templates April 16 Monday Deadline for BR requests for new positions and upgrades April 16 Monday Deadline for Vehicle Requests April 16 Monday Deadline for PC requests to ITS April 11-May 11 Wed.-Fri. Assist Departments with budget preparation May 1 Tuesday Compensation Plan Deadline May 14 Monday Preliminary HCAD Appraisal due to City May I I Friday Deadline to turn in Departmental Budgets to the Assistant City Managers May 18 Friday Budgets due to the Budget Office after review and revisions by Assistant City Managers May 18-24 Fri.-Thurs. Prepare various supporting budget schedules and update schedules Review and compile Departmental Budgets;complete revenue projections May 24 Thursday Distribute Departmental Budgets to Direcor of Finance and Assistant City Managers May 29-31 Tues-Thurs. Budget work sessions with Departmental Directors,Assistant City Managers and Director of Finance June 1-15 Fri.-Fri. Record budget changes and send to departments June 18 Monday Assistant City Managers and Director of Finance review Proposed Budget with City Manager June 20-July 13 Wed.-Fri. Compile Proposed Budget for City Council July 25 Wednesday HCAD Certified Appraisal Report due to City July 31 Tuesday Submit Proposed Budget to City Council Council sets place&time of public hearing on budget and direct publication of notice July 31 -Aug.3 Tues.-Fri. Prepare additional schedules as needed for City Council work session August 7-9 Tues.-Thurs. City Council work sessions August 7-10 Tues.-Fri. Record budget changes initiated by City Council and send to departments August 10 Friday Publish notices of the Public Hearing on the Proposed Budget August 16 Thursday Notice of Public Hearing(Open Meetings Notice) August 23 Thursday Submit to City Council the calculation of effective and rollback tax rates(1) August 23 Thursday Meeting of governing body to discuss tax rate;if proposed tax rate is greater than the effective tax rate,then vote to place a proposal to adapt the rate at future meeting. If motion passes,schedule a public hearing August 23 Thursday Public Hearing;schedule and announce meeting to adopt tax rate 3-14 days from this date August 23 Thursday Public hearing on the Proposed Budget August 24 Friday Publication of effective and rollback tax rates;schedules and fund balances;submission to governing body August 24 Friday "Notice of Public Hearing on Tax Increase"(1 st quarter-page notice)published at least seven days before Public Hearing Aug.24-Sept. 13 Fri.-Thurs. Finalize budget schedules August 31 Friday Final Council budget review(tentative) September 13 Thursday City Council adopts the 2001-02 Budget,tax rate and utility adjustment ordinance Sept. 14-Sept 28 Fri..Fri. Finalize budget document schedules for publishing Sept.20&Oct.4 Thurs.&Thurs. Publish notices of the Adopted Budget October I Monday Adopted Budget implemented November l Thursday Budget document printed November 9 Friday Present published copy of budget document to City Council (1) Based upon date of receipt of HCAD certified roll. 4 OVERVIEW OF THE CITY OF BAYTOWN GENERAL INFORMATION The City of Baytown is the third largest city in the Houston On May 5, 2001, in the general election, the citizens of Metropolitan Area. Located east of Houston, Baytown is the City of Baytown also voted to authorize the creation only 20 miles from downtown Houston,within 35 minutes of of the Baytown Municipal Development District(MDD) Houston Hobby Airport and within 55 minutes of Houston and the imposition of a '/2 cent sales and use tax for the Intercontinental Airport. Houston is readily accessible via purpose of fmancing economic development projects Interstate 10, a major thoroughfare running through the north that provide economic benefit and diversify the side of Baytown. The City encompasses an area of 34 square economic base of the community. The MDD will fund miles with a population of 66,430 as indicated by the 2000 additional economic and public improvements in the Census. amount of$27 million dollars over the next 10 years. Phase one projects, which are planned for the next five The City was incorporated January 24, 1948 as a Home Rule years, include the areas of economic development City operating under the Council-Manager form of initiatives; streets, drainage, sidewalks and signalization government. The City Council is composed of the Mayor and improvements; utilities improvements; and parks six City Council members. All six of the Council members improvements. Projects planned for the first year total are required to reside within defined districts from which they approximately$3 million. are elected. The Mayor is elected at large. All City Council With the support of the community, numerous amenities positions and the Mayor are elected for two-year staggered have been developed including (1) the Goose Creek terms. Greenbelt Project, which creates a linear park through Article III, Section 32 of the City Charter requires that the the heart of the community; (2) The Baytown Nature Council appoint a City Manager to act as the chief Center, a acre preserve within the city limits from administrative and executive officer of the City. It is the developed from what was known as the Brow subdivision that was destroyed by subsidencee and and responsibility of the City Manager to appoint and remove hurricane Alicia. The Nature Center is on the National department heads and conduct the general affairs of the City Bird Watching Trail and is host to over 275 different in accordance with the policies of the Council. species of birds along with numerous varieties of flora and fauna and (3) The Eddie V. Gray Wetlands Summary of Local Economy Education and Recreation Center, a cooperative effort of the School District, Lee College and the City to provide The City of Baytown is prepared to address major growth an opportunity for young and old to learn more about initiatives in the coming years. The community is proud of its fisheries,wildlife,ecology,etc. industrial heritage and the many opportunities a strong industrial base provides. City officials, citizen groups, The City has constructed a public marina and restaurant business and industry have a similar vision; to make this at Bayland Park in the shadow of the Fred Hartman community a better place to live,work and raise our children. Bridge. The Bayland Development is expected to spur Some of those efforts include: development along the City's southwest bay frontage. The marina facilities have floating docks with 104 boat • In 1998, the citizens approved a '/2 cent sales tax to slips and three public boat ramps. provide funding for a Crime Control and Prevention The Grand Parkway is a 170-mile outer loop planned to District (CCPD). The CCPD projects became highly serve the regional mobility needs of Houston and seven visible last year as the 800 MHz trunked radio system surrounding counties. It is being developed through a went on-line and the court jail project began partnership with the Texas Department of construction. The new municipal court and jail facilities Transportation, private landowners, local governments will become completely operational in the coming and public interest groups. The Baytown portion of the months. Grand Parkway contains a distance of 12 miles. The • On May 5, 2001, in the general election, the citizens of Texas Department of Transportation plans to let the City of Baytown approved six bond propositions that construction in two phases: Phase 1) I-10 to FM 365 and include $20 million in street improvement and Phase 2)FM 365 to FM 1405. Phase 1 is expected to be rehabilitation projects, $3.2 million in drainage let in September 2001. The project will redirect improvements and $2.2 million in fire fighting facilities commercial traffic away from populated areas, reduce and equipment. traffic congestion, and improve accessibility to existing and future businesses and industry. 5 • The City has initiated numerous ordinances (Smoking, minus the amount paid by the industry to the City as taxes on Sign/Billboards, Sexually Oriented Business, that portion of the industry within the City limits. Landscaping, Gated Communities, etc.)that improve the livability and visual appearance of the community. The City's strong industrial tax base provides the foundation for stable economic conditions necessary for maintaining a The City of Baytown and its citizens share a vision of what healthy, vibrant economy. The cornerstones of Baytown's this community can be. The decision was made several years industrial development are three world-recognized entities ago to improve our quality of life and the information above consisting of ExxonMobil,Bayer and Chevron Phillips. is an example of the commitment that has been made. The ExxonMobil petroleum/petrochemical complex in Initiatives Currently Underway Baytown is the largest of its type in the world. The complex consists of a diversified array of businesses including a • The Neighborhood Protection Division has been refinery, three chemical plants and two research/technology reorganized and expanded to provide improved response centers with a total value in excess of $2 billion. The to appearance issues. They serve as the focal point for complex provides work for more than 4,000 employees and numerous community clean up activities. 2,000 contractors. Highlights of the past year include: • Quality of life continues to be a focus for City . The ExxonMobil Chemical division announced departments. Projects such as the new walking trail and plans to expand the Baytown Olefins Plant by parking facilities at the Central Little League are modifying existing facilities and adding a new examples of efforts to make Baytown a better place to ethylene stream cracking furnace,that will have a 40 call home. percent higher throughput than the current furnaces. • The building permit application process has been . Continued construction of a new delayed coker and improved so that the turnaround period once again meets related facilities, scheduled for completion in late our target of 20 days for commercial plans, improving 2001, will allow ExxonMobil to better process our service to citizens and developers. heavy crude oil feedstocks. • Funding was approved for the expansion of the Baytown A new raffmate hydroconversion unit at the Area Water Authority plant. This expansion is required Baytown refinery utilizes new proprietary due to growth in and around Baytown. technology to increase the production capacity of • A combined meeting of the elected officials of the City, high-quality lube basestocks that meet demanding Goose Creek Consolidated Independent School District requirements for the next generation of automotive and Lee College was held to expand the opportunities for engine oils. joint venture projects. • The City is proceeding with a$30 million Tax Increment Another industrial corporate citizens' presence in Baytown, Reinvestment Zone (TIRZ) surrounding the San Jacinto the Bayer Corporation, is distinguished by steady expansion. Mall area. The plan includes improving the mall, re- Since 1971, when the first polyurethane unit started up, the establishing it as a regional retail amenity. The plan site has grown more than 10-fold. Over the last five years, includes public attractions such as public plazas, Bayer Corporation has invested $1.3 billion in its plant and fountains and landscaping. Areas within the zone guest facilities. Positioned along Cedar Bayou, the Baytown adjacent to the mall will be developed with commercial plant is located on 1,081 acres, of which 35 percent is retail and residential areas. developed, and employs approximately 2,200 people, including permanent contractors. Today, Baytown is the Major Industries' Effect on the City's Economy flagship of Bayer's U.S. chemicals operations, housing five active groups — Plastics, Coatings, Polyurethane, Organics The City has created, within its extraterritorial jurisdiction, and Inorganics. Bayer has also co-located four additional but outside of the City limits, three Industrial Districts. The major manufacturers (Air Products, Borden, El Dorado City has annexed a portion of each industry located within Nitrogen, First Chemical, and Texas Brine) which own and the Industrial Districts and has entered into contracts with operate plants that produce raw materials for Bayer's each such industry. The contracts specify payments to be consumption. The Calpine Corporation 800mw gas-fired made to the City in lieu of ad valorem taxes and, thereby, cogeneration power plant at Bayer is expected to begin protect the industries from further annexation by the City providing power in late 2001. In July 2001, Bayer during the seven-year terms of the contracts. The payments announced the relocation of its entire corporate engineering are computed as follows: department to a recently completed facility at the site in Baytown. Each industry pays taxes on the portion within the City limits. Each Industrial District payment is based upon forty to fifty The Cedar Bayou normal alpha olefins (NAO) plant became percent (40%50%) of the fair market value of the industry part of the Chevron Phillips Chemical Company(CPC)joint within the City limits and extraterritorial jurisdiction of the venture on July 1, 2000. It is CPC's largest manufacturing City, as determined by the City, times the current tax rate 6 site, employing over 600 employees and approximately Construction is underway on the Home Depot Regional 450 contract employees. The site consists of 1,200 acres Distribution warehouse. This facility will cover one with 650 of those developed to date. On June 19, 2001 million square feet and serve a five state region. The Chevron Phillips Chemical and Solvay Polymers largest Super Wal-Mart store in Texas opened in July at announced a joint venture to construct a world-scale 700 Garth and Lynchburg-Cedar Bayou Road with one-quarter million pound high-density polyethylene (HDPE) plant in of a million square feet in sales area Baytown. Start-up is projected to be the fourth quarter of 2002. City Outlook The "Houston Business Journal' in its February 3, 2000, Baytown completed and City Council adopted the Baytown issue, listed Cedar Crossing Business Park located in the 2020 Comprehensive Plan in November 2000. This plan extraterritorial jurisdiction of Baytown-Chambers County, will serve as guide for policy decisions relating to the as the largest industrial park in the Houston area. USX physical growth and economic development of the Realty Development is developing the park. The Texas community over the next 20 years. In addition to Department of Economic Development has identified providing a community vision and goals and objectives to Cedar Crossing as the prime industrial site in the Texas work toward through Year 2020, the plan evaluates the Gulf Coast region. As a planned industrial park, its opportunities and challenges facing the City, identifies primary uses are industrial, manufacturing warehousing important policies and strategies, and sets priorities for an and distribution. Amenities include water, rail and aggressive implementation program that emphasis specific highway transportation, on site feedstock pipeline and actions and practical results. abundant surface water for process operations. A total of 15,000 acres are available. Companies such as Jindal Steel from India and Samson Controls of Germany as well as numerous others occupy the site. III 7 I CITY OF BAYTOWN FINANCIAL POLICIES BUDGET ADMINISTRATION AND DEVELOPMENT 401 BUDGET PERIOD 401.1 Establishment of Fiscal Year. The City of Baytown's fiscal year shall begin on October 1 and end on September 30.(Section 40) 401.2 Appropriation lapse at end of year. All appropriations shall lapse at the end of the budget year to the extent that they shall not have been expended or lawfully encumbered.(Section 70) 402 BUDGET PROCESS 402.1 Determining Priorities. The budget shall provide a complete financial plan for the fiscal year, and the budget shall be prepared on the basis of policy priorities. 402.2 Budget Prepared from Departmental Request. The City of Baytown departments shall prepare budgetary decision packages in a manner directed by the City Manager.Department directors shall indicate funding priorities. 402.3 Deadline for Budget Submission. "At least(60)days before the end of each fiscal year,City Manager shall submit to the Council a proposed budget for the ensuing fiscal year."(Section 41) 402.4 Public Hearing on Budget Submission. "The Council, after giving at least seven (7) days' notice of publication in the official newspaper of the City, shall hold a public hearing on the proposed budget, at which all interested persons shall be given an opportunity to be heard for or against any item thereof."(Section 41) 402.5 Truth in Taxation.Budget development procedures will be in conformance with the State law outlined in the Truth in Taxation process. In the event of a tax increase, two notices will be given and a public hearing held in conformance to this State law. 403 BUDGET ADMINISTRATION 403.1 Balanced Budget Reaured. The City of Baytown will develop balanced budgets in which current resources (current revenues plus fund balance) will equal or exceed current expenditures. The City will avoid budgetary procedures that balance the budget at the expense of meeting future years expenses, such as: postponing expenditures,accruing future years revenues, or rolling over short-term debt.The budget will provide for adequate maintenance and replacement of capital plant and equipment. 403.2 Funding of Current Excenditures with Current Revenues. The budget will assure that current expenditures are funded with current revenues. Current operating expenses will not be capitalized or funded through the use of long- term debt. 403.3 Use of Non-Recurring Resources. The City Of Baytown will use non-recurring resources to fund non-recurring expenditures. 403.4 Performance Measures and Productivity Indicators. An annual budget where possible will utilize performance measures and productivity indicators. 403.5 Department Budget Reporting. Regular reporting on budgetary status will be provided. 404 REVENUE POLICIES 404.1 Revenue Goal. The City will try to maintain a diversified and stable revenue system to protect itself from short run fluctuations in any individual revenue source. 404.2 Development of Revenue Projection. The City will estimate its annual revenues using an objective analytical process. 404.3 User Charges and Fees Required.User charges and fees will be established at levels related to cost of providing the services. The City will periodically revise user fees when necessary to adjust for inflation, program changes and policy changes. 404.4 For Enterprise Funds, the City shall establish user fees and charges that fully support the total direct and indirect cost of the activity. Indirect costs include the cost of administration home by other operating funds. 404.5 For programs within the General Fund,the City shall establish and maintain fees for whose cost activities are to be supported by the user. For each supported activity,the City shall establish the level of support necessary. The fees shall be reviewed and adjusted when necessary to maintain the proper level. 404.6 Tax Collection.The City will follow an aggressive policy of collecting property tax revenues. 8 CITY OF BAYTOWN FINANCIAL POLICIES BUDGET ADMINISTRATION AND DEVELOPMENT 404.7 Tax Assessment. The City will monitor the appraisal procedures of the Harris& Chambers County Tax Appraisal Districts and provide necessary input to assure that sound appraisal procedures are maintained. Property will be assessed at 100%of full market value. 405 BUDGET AMENDMENT AND MODIFICATION 405.1 Adoption of Budget. "The budget shall be finally adopted by the favorable votes of at least a majority of all members of the council not later than the twenty-seventh day of the last month of the fiscal year. Should the Council take no final action not later than the twenty-seventh day of the last month of the fiscal year,the budget as submitted by the City Manager shall be deemed to have been finally adopted by the Council."(Section 46) 405.2 Budget. a Public Record. The budget, budget message and all supporting schedules shall be a public record in the office of the City Clerk open to public inspection. Sufficient copies of the final budget shall be available for the use of all offices,departments and agencies, and for the use of interested persons and civic organizations.(Section 47) 405.3 Authority to Transfer Appropriations within a Department.Office. or Agency."The City Manager may at anytime transfer any unencumbered appropriation balance or portion thereof between general classifications of expenditures within an office,department or agency."(Section 68) 405.4 Authority to Transfer Appropriations Departments or Agencies."At the request of the City Manager and within the last three (3) months of the budget year, the Council may by resolution transfer any unencumbered appropriation balance or portion thereof from one office,department or agency to another."(Section 68) 405.5 Amending the Budget. In case of grave public necessity, emergency expenditures to meet unusual and unforeseen condition, which could not by diligent thought and attention have been included in original budget, may be authorized by the Council as an amendment to the original budget. In every case where such amendment is made,a copy of the ordinance adopting the amendment shall be filed with the City Clerk, published in the next issue of the official newspaper of the City,and attached to the budget originally adopted. 405.6 Authority to Reduce Appropriations. The City Manager may at any time reduce appropriations for a department, office or agency. 406 RESERVE POLICY 406.1 Undesignated Reserved Fund Balance. The City will establish a budgeted reserve to provide expenditures of a non- recurring nature, or to meet unexpected increases in service delivery cost. End of year fund balances will be sufficient to provide working capital for the various funds that will assure a positive cash balance at all times during the year;and/or the fund balance will provide for forty-five(45)to sixty(60)days working capital. 407 DEBT POLICY 407.1 Debt Policy. The objectives of the debt management policies is to maintain the City's ability to incur present and future debt at minimal interest rates in amounts needed for infrastructure and economic development of the City without endangering the City's ability to finance essential City services. Debt financing may include, but is not limited to, general obligation bonds, revenue bonds, certificate of obligation and lease/purchase agreements. The underlying asset that is being financed should have a longer life than the maturity schedule of the debt issued for the financing of the asset. Since issuing debts costs more to the entity than purchasing assets outright, the use of financing will be carefully evaluated to ensure the benefits, tangible and/or intangible derived from financing exceed the related financing costs. 407.2 Debt Limits.The City operates under a Home Rule Charter that limits the maximum tax rate, for all City Purposes, to $2.50 per $100 assessed valuation. Article XI, Section 5, of the Texas Constitution, provides for an overall limitation for Home Rule Cities of$2.50 per $100 assessed valuation. The Attorney General of Texas follows a policy, with respect to Home Rule Cities which have such a $2.50 limitation, of approving ad valorem tax bonds only to the extent that all of such cty's ad valorem tax debt can be serviced by a tax rate of $1.50 at 90% collection. (See Statistical Section Tab for Computation of Legal Debt Margin,page 244.) 9 I CITY OF BAYTOWN,TEXAS ANNUAL PROGRAM OF SERVICES BUDGET GLOSSARY The Annual Budget contains specialized and technical terminology that is unique to public finance and budgeting. To assist the reader of the Annual Budget document in understanding these terms,a budget glossary has been included in the document. Accrual Basis. The basis of accounting under which transactions are recognized when they occur, regardless of the timing of related cash flows. Accrued Expenses. Expenses incurred but not due until a later date. Administrative Transfer. An interfund transfer designed to recover expenditures incurred or conducted in behalf of other funds. Ad Valorem Taxes. (Current) All property (real, personal, mixed, tangible, intangible, annexations, additions, and improvements to property) located within the taxing unit's jurisdiction which are subject to taxation and valued on January 1 of the current budget year. Each year, by ordinance, the City Council exempts taxes on automobiles and other items from the tax levy. Following the final passage of the appropriations ordinance, City Council sets the tax rate and levy for the fiscal year beginning October 1 and continuing through the following September 30th. Ad Valorem Taxes. (Delinquent) All taxes are due on receipt of bill and are delinquent if not paid before February 1 of the fiscal year in which it is imposed, except when the taxing unit postpones the delinquency date due to late mail out of tax bills. Ad Valorem Taxes. (Penalty) A delinquent tax incurs a penalty of six (6%) percent of the amount of the tax for the first calendar month it is delinquent, plus one (1%) percent for each additional month or portion of the month the tax remains unpaid prior to July 1 of the year in which it becomes delinquent. However, the delinquent tax on July I incurs a total penalty of twelve (12%) percent of the amount of the delinquent tax without regard to the number of months the tax has been delinquent. Ad Valorem Taxes. (Interest) A delinquent tax incurs interest of one (1%) percent of the amount of tax for the first calendar month it is delinquent, plus one (10/6) percent for each additional month or portion of the month the tax remains unpaid. Appropriation. A legal authorization granted by a legislative body to make expenditures and to incur obligations for specific purposes. Appropriation Ordinance. The official enactment by the City Council to establish legal authority for City officials to obligate and expend resources. Assessed Valuation. A value that is established for real or personal property for use as a basis for levying property taxes. (Note:Property values are established by the Hams County Appraisal District.) Baytown Area Water Authority (BA WA). A water authority created by Texas Legislature to purchase and distribute surface and/or underground supplies for the City and surrounding communities. The City accounts for approximately 90%of BAWA's annual sales. BAWA is considered a component unit of the City of Baytown. Band. A written promise to pay a sum of money on a specific date at a specified interest rate. The interest payments and the repayment of the principal are detailed in a bond ordinance. The most common types of bonds are general obligation and revenue bonds. These are most frequently used for construction of large capital projects, such as buildings,streets and bridges. Budget A plan of financial operation embodying an estimate of proposed expenditures for a given period and the proposed means of financing them. Used without any modifier, the term usually indicates a financial plan for a single fiscal 10 CITY OF BAYTOWN, TEXAS ANNUAL PROGRAM OF SERVICES Budget Glossary(continued) year. In practice, the term "budget" is used in two senses. In one sense, it designates the financial plan presented to the appropriating body for adoption and, in the other, designates the plan finally approved by that body. It is usually necessary to specify whether the budget under consideration is preliminary and tentative or whether it has been approved by the appropriating body. Budget Adjustments. A legal procedure utilized by the City staff and City Council to revise a budget appropriation. The City of Baytown's City Charter requires City Council approval through the adoption of a supplemental appropriation ordinance (which specifies both the source of revenue and the appropriate expenditure account) for any inter- departmental or inter-fund adjustments. City staff has the prerogative to adjust expenditures within a departmental budget. Budget Calendar. The schedule of key dates or milestones which the City departments follow in the preparation,adoption, and administration of the budget. Budget Document The instrument used by the budget-making authority to present a comprehensive financial program to the City Council. Budget Message. The opening section of the budget,which provides the City Council and the public with a general summary of the most important aspects of the budget, changes from the current and previous fiscal years, and the views and recommendations of the City Manager. Budgeted Funds. Funds that are planned for certain uses but have not been formally or legally appropriated by the legislative body. The budget document that is submitted for Council approval is composed of budgeted funds. Capital Improvements Program Fund(CIPF). A plan for capital expenditures to be incurred each year over a fixed period of several future years setting forth each capital project, identifying the expected beginning and ending date for each project,the amount and the method of financing. Cash Basis. A basis of accounting under which transactions are recognized only when cash changes hands. Cash Management The management of cash necessary to pay for government services while investing temporary cash excesses in order to earn interest revenue. Cash management refers to the activities of forecasting the inflows and outflows of cash, mobilizing cash to improve its availability for investment, establishing and maintaining banking relationships, and investing funds in order to achieve the highest interest and return available for temporary cash balances. Central Services- Garage Fund To account for the cost of operating and maintaining vehicles and other equipment used by City departments. Service charges are billed to departments on a monthly basis to cover all expenses of the fund. Central Services - Warehouse Operations Fund To account for the supplies, materials and fuel inventories and to take advantage of volume purchasing. Inventories used are allocated respectively to departments on a monthly basis to cover inventory cost. Cost. (1)The amount of money or other consideration exchanged for property or services.(2)Expense. Cost Accounting. That method of accounting which provides for assembling and recording of all the elements of cost incurred to accomplish a purpose,to carry on an activity or operations,or to complete a unit of work or a specific job. Crime Control and Prevention District Fund. This fund was created through enabling State legislation and a vote of the citizens of Baytown. The election established a 'i] percent sales tax on retail items for an initial five-year period. The District was established to provide funding for public safety within the City of Baytown. The District has their own governing Board of Directors that monitor progress through quarterly and annual reports. At the end of the five-year period another election must be held to affirm or repeal the additional sales tax. 11 CITY OF BAYTOWN,TEXAS ANNUAL PROGRAM OF SERVICES Budget Glossary(continued) Current Taxes. Taxes that are levied and due within one year. Debt Services. The City's obligation to pay the principal and interest of all bonds and other debt instruments according to a pre- determined payment schedule. Deficit. (1) The excess of the liabilities of a fund over its assets. (2) The excess of expenditures over revenues during an accounting period;or, in the case of proprietary funds,the excess of expense over income during an accounting period. Delinquent Taxes. Taxes that remain unpaid on and after the date on which a penalty for non-payment is attached. Department An administrative segment of the City which indicates management responsibility for an operation or a group of related activities within a functional area.Departments are the basic units of the budget. Depreciation. The process of estimating and recording the lost usefulness, expired useful life or diminution of service from a fixed asset that cannot or will not be restored by repair and will be replaced. The cost of the fixed asset's lost usefulness is the depreciation or the cost to reserve in order to replace the item at the end of its useful life. Enterprise Fund A fund established to account for operations(a)that are financed and operated in a manner similar to private business enterprises--where the intent of the governing body is that the costs (expenses, including depreciation) of providing goods or services to the general public on a continuing basis be financed or recovered primarily through user charges; or (b) where the governing body has decided that periodic determination of revenues earned, expenses incurred, and/or net income is appropriate for capital maintenance, public policy, management control,accountability, or other purposes. Examples of Enterprise Funds are water, sewer, and sanitation, utilities, Bayland Island and Baytown Area Water Authority. Encumbrances. Commitments related to unperformed(executory)contracts for goods or services. Expenditure. The outflow of funds paid or to be paid for an asset or goods and services obtained regardless of when the expense is actually paid. This term applies to all funds. Note: An encumbrance is not an expenditure. An encumbrance reserves funds to be expended. Expenses. Charges incurred(whether paid immediately or unpaid)for operation,maintenance, interest and other charges. Fiscal Year. The time period designated by the City signifying the beginning and ending period for recording financial transactions. The City of Baytown has specified October I to September 30 as its fiscal year. Fixed Assets. Assets of a long-term character which are intended to continue to be held or used, such as land, buildings, improvements other than buildings,machinery and equipment. Franchise Tax A charge paid for the use of City streets and public right of way and is in lieu of all other municipal charges, fees, street rentals, pipe taxes or rentals, easement or other like franchise taxes, inspections fees, and/or charges of every kind except only Ad Valorem and special assessment taxes for public improvements(e.g.,gas,telephone, cable tv). Fund An accounting entity that has a set of self-balancing accounts and records all financial transactions for specific activities or government functions. Eight commonly used funds in public accounting are: general fund, special revenue funds, debt service funds, capital project funds, enterprise funds, trust and agency funds, internal service funds and special assessment funds. Fund Balance. The excess of assets over liabilities. Also known as surplus funds. General Fund The fund used to account for all financial resources except those required to be accounted for in another fund. General Obligation Bonds. Bonds that finance a variety of public projects such as streets, buildings, and improvements. The 12 CITY OF BAYTOWN, TEXAS ANNUAL PROGRAM OF SERVICES Budget Glossary(continued) repayment of these bonds is usually made from property taxes and is backed by the full faith and credit of the issuing government. Generally Accepted Accounting Principles (GAAP). Uniform minimum standards of and guidelines to financial accounting and reporting. They govern the form and content of the basic financial statements of an entity. They encompass the conventions,rules, and procedures necessary to define accepted accounting practice at a particular time. They include not only broad guidelines of general application, but also detailed practices and procedures. They provide a standard by which to measure financial presentations. Grants. Contributions or gifts of cash or other assets from another government to be used or expended for a specified purpose, activity, or facility. Goals. A purpose or benefit the department plans to provide to the community and/or organizations. Goals identify the end result the organization desires to achieve with its activities. Some of the goals are ongoing and may not be achieved in one year. Governmental Funds. Funds through which most governmental functions of the City are financed. The acquisition, use and balances of the City's expendable financial resources and the related liabilities (except those accounted for in Proprietary Funds)are accounted for in the Governmental Funds. Hotel/Motel Fund Fund to account for the accumulation of resources from the Hotel/Motel Tax assessment levied by the City. These monies are to be spent to promote the progress, development or growth of the City within the guidelines set forth on disposition of revenues collected under the authority of the Texas Hotel Occupancy Tax Act (Article 1269; Vernon's Texas Civil Statutes.) Hotel/Motel Tax A tax levied upon the cost of occupancy of any room or space famished by any hotel where such costs of occupancy are at the rate of two ($2.00) dollars or more per day. The law authorizes a room tax of not more than seven(7%)percent of the consideration paid by the occupant of such room to the hotel. Income. A term used in proprietary fund type accounting to represent(1)revenues or(2)the excess of revenue over expenses. Internal Service Fund. Funds used to account for the financing of goods or services provided by one department to another department on a cost reimbursement basis, for example,the Garage Fund. Investments. Securities held for the production of revenues in the form of interest or lease payments. Levy. (Verb) To impose taxes,special assessments,or service charges for the support of govemmental activities. (Noun) The total amount of taxes,special assessments,or service charges imposed by a government. Long-Term Debt. Debt with a maturity of more than one year after the date of issuance. Miscellaneous Funds. Funds used to account for miscellaneous special revenue sources which are required to finance specific activities. Mixed Beverage Tax A tax rate of ten (10%) percent imposed on the gross receipt of a Licensee for the sale, preparation, or service of mixed beverages or from the sale of ice or non-alcoholic beverages and consumed on the premises of the permittee. Modified Accrual Basis. The accrual basis of accounting adapted to the governmental fund type spending measurement focus. Under it, revenues are recognized when they become both measurable and available to finance expenditures of the current period. Expenditures are recognized when the related fund liability is incurred except for(1) inventories of materials and supplies which may be considered expenditures either when purchased or when used; (2) prepaid insurance and similar items which need not be reported; (3) accumulated unpaid vacation, sick pay, and other employee benefit amounts which need not be recognized in the current period, but for which larger-than- normal 13 CITY OF BAYTOWN, TEXAS ANNUAL PROGRAM OF SERVICES Budget Glossary(continued) accumulations must be disclosed in the notes to the financial statements; and (4) principal and interest on long-term debt which are generally recognized when due. Object Code. Expenditure classification according to the types of items purchased or services obtained; for example, personal services,supplies,maintenance and capital. Objectives. Quantifiable steps toward accomplishing the stated goals. Each will have a specific time frame or measurable achievement. Objectives should be reached or completed within the fiscal year. Operating Budget Plans of current expenditures and the proposed means of financing them. The annual operating budget(or, in the case of some state governments, the biennial operating budget) is the primary means by which most of the financing acquisition, spending, and service delivery activities of a government are controlled. The use of annual operating budgets is usually required by law. Even where not required by law,however, annual operating budgets are essential to sound financial management and should be adopted by every government. Operating Expenses. Proprietary fund expenses which are directly related to the fand's primary service activities. Operating Grants. Grants which are restricted by the grantor to operating purposes or which may be used for either capital or operating purposes at the discretion of the grantee. Operating Income The excess of proprietary fund operating revenues over operating expenses. Operating Revenues. Proprietary fund revenues which are directly related to the fund's primary service activities. They consist primarily of user charges for services. Operating Transfers. All interfund transfers other than residual equity transfers. Ordinance. A formal legislative enactment by the governing board of a municipality. If it is not in conflict with any higher form of law, such as a state statute or constitutional provision, it has the full force and effect of law within the boundaries of the municipality to which it applies. The difference between an ordinance and a resolution is that the latter requires less legal formality and has a lower legal status. Ordinarily,the statutes or charter will specify or imply those legislative actions which must be by ordinance and those which may be by resolution. Revenue raising measures,such as the imposition of taxes,special assessments and service charges,universally require ordinances. Other Financing Sources. Governmental fund general long-term debt proceeds,operating transfers out,and material proceeds of fixed asset dispositions. Such amounts are classified separately from revenues. Overlapping Debt The proportionate share of the debts of local governments located wholly or in part within the limits of the reporting government which must be home by property within each government. Performance Measures. Specific quantitative and qualitative measures of work performed as an objective of the department. Program Description. Describe the nature of service delivery provided at this level of funding. It clearly explains how service delivery will be different from the prior budget year. Program Goals. Describes the purpose or benefit the division/department plans to provide to the community and/or organizations it serves. Goals identify the end result the division/department desires to achieve with its activities. Goals are often ongoing and may not be achieved in one year. Program Objectives. Quantifiable steps toward accomplishing stated goals having a specific time frame or measurable achievement. Objectives should be able to be reached or completed within the current fiscal year. Objective statements are not required for every activity performed, but should focus on the major steps necessary for achieving established goals. 14 CITY OF BAYTOWN,TEXAS ANNUAL PROGRAM OF SERVICES Budget Glossary(continued) Productivity Measures. Criteria used to reflect how well a program is performing its activities to meet the needs of the public and the organization. They should measure productivity,effectiveness, efficiency or the impact of a service provided. While activity measures indicate "how much" activity the division/department is performing, productivity measures identify"how well"the division/department is performing. Property Tax. Taxes levied on both real and personal property according to the property's valuation and the tax rate. Proprietary Funds. Funds accounted for on a flow of economic resources measurement focus. The accounting objectives are a determination of net income, financial position and changes in cash flow. All assets and liabilities associated with a Proprietary Fund's activities are included on its balance sheet. Proprietary Fund equity is segregated into contributed capital and retained earnings. Reserve. An account to use to indicate that a portion of a fund's balance is legally restricted for a specific purpose and is, therefore,not available for general appropriation. Residual Equity Transfers. Non-recurring or non-routine transfers of equity between funds. Revenue Bonds. Bonds whose principal and interest are payable exclusively from earnings of an Enterprise Fund. Revenues. (1) Increases in government fund type net current assets from other than expenditure refunds and residual equity transfers. Under NCGA Statement 1, general long-term debt proceeds and operating transfers in are classified as "other financing sources" rather than revenues. (2) Increases in proprietary fund type net total assets from other than expense refunds, capital contributions, and residual equity transfers. Under NCGA Statement 1, operating transfers in are classified separately from revenues. Risk Management Fund To account for the operation of a self-insured retention fund for health services for all City employees and that relate to workers' compensation claims. Claims are primarily administered by an outside agency. Sales Tar- A general "sales tax" is levied on persons and businesses selling merchandise or services in the city limits on a retail basis. The categories for taxation are defined by state law. Monies collected under authorization of this tax are for the use and benefit of the City. Sanitation Fund Fund used to account for the provision of services to the residents of the City. All activities necessary to provide such services are accounted for in the fund, including, but not limited to, administration, operations, maintenance,financing and related debt service. Tax Rate. The amount of tax stated in terms of a unit of the tax base, for example, $.50 per $100 (one hundred dollars) assessed valuation of taxable property. Tax Rate Limit The maximum rate at which a government may levy a tax. The limit may apply to taxes raised for a particular purpose, or to taxes imposed for all purposes, and may apply to a single government,to a class of governments, or to all governments operating in a-particular area. Overall tax rate limits usually restrict levies for all purposes and of all governments,state and local,having jurisdiction in a given area. Tax Roll. The official list showing the amount of taxes levied against each taxpayer or property. Frequently, the tax roll and the assessment roll are combined,but even in these cases the two can be distinguished. Taxes. Compulsory charges levied by a government for the purpose of financing services performed for the common benefit. This term does not include specific charges made against particular persons or property for current or permanent benefits such as special assessments. Neither does the term include charges for services rendered only to those paying such charges as, for example,sewer service charges. Technical Adjustments. Represents adjustments made to the Proposed Budget for the Final Adopted Budget. 15 CITY OF BAYTOWN,TEXAS ANNUAL PROGRAM OF SERVICES Budget Glossary(continued) Unencumbered Balance The amount of an appropriation that is neither expended nor encumbered. It is essentially the amount of money still available for future purchases. Water and Sewer Fund Fund used to account for the rendering of water and sewer services to the residents of the City. Activities of the fund include the administration,operation and maintenance of the water and sewer system,and billing and collection activities. The fund also accounts for the accumulation of resources for,and the payment of, long-term debt principal and interest for revenue bonds and obligations under capital leases. All costs are financed through charges made to utility customers with rates reviewed regularly and adjusted if necessary to ensure the integrity of the fund. Working Capital. The amount by which total current assets exceed total current liabilities. Workload Measures. Reflects major activities of the division/department. They indicate the amount of work that has been done in the past and projected workload levels for the current and next years. Workload measures should be able to be tracked with a reasonable amount of time and effort. 16 i City of Baytown BA1 oVVN Monte Mercer, City Manager (281)420-6500 mmercer@baytown.org October 1, 2001 Honorable Mayor and Members of City Council City of Baytown, Texas It is my pleasure to present the Adopted 2001-02 Budget for the City of Baytown. The budget is the document the City uses in performing its mission to provide services and improve the quality of life for its citizens. This budget document sets forth the financial plan the City will follow in providing services to the citizens of Baytown. It also sets forth the revenues and appropriations for the fiscal year October 1, 2001 through September 30, 2002. It contains guidelines for normal operations as well as capital improvements to provide for the future. It is an instrument whereby basic policies of the City can be presented along with their impact on services and operations. The budget is the device that communicates to its readers the direction the City will follow in the future. It has been prepared in accordance with the City of Baytown Charter and other relevant state laws. The budget strives to incorporate the future vision for Baytown as drafted in the Comprehensive Plan known as Baytown 2020. The City is utilizing Baytown 2020 to establish the vision of a city that values "community" first, strives to balance residential, commercial, industrial and public/institutional development, recognizes the principles of managing quality development; and is known for progressive public and private leaders who are responsive to the needs of citizens and businesses. In June 2001, Council met to discuss and evaluate the top budget priorities for fiscal year 2001-2002. The top budget priorities were: ♦ Infrastructure Improvements(streets, sidewalks, drainage, water and sewer, etc.) ♦ Traffic Control, Enforcement and Transportation ♦ City Image and Beautification(Including Code Enforcement, Park, Facilities and Medians) ♦ Personal and Compensation ♦ Planning and Zoning ♦ Economic Development Clearly, the vision of Baytown 2020 and the City Council priorities are in accord. The first four priorities continue from the previous year. The last two expand on priorities established in the Baytown 2020 action plan and incorporate priorities established by voters during the bond election. The Department Directors submitted their budgets and requested appropriations that meet the immediate needs of their respective operating divisions while looking forward to the future needs and priorities as addressed by the City Council. The financing plan for General Obligation debt included an allowance for a tax increase up to $0.025 over five years on the tax rate to finance the new debt. The adopted budget does not include an increase in the rate for the 17 2401Market Street P.O. Box 424 Baytown,Texas 77522-0424 (281)422-8281 Fax (281)420-6586 bavtown@baytown.org first year of the bond program due to growth experienced in assessed values and an increase in industrial district contract rates as contracts advanced a year. The City of Baytown plans to issue $29,490,000 over the next five years. In the 2002 Budget, the City of Baytown plans to issue $7,082,000. The 2001 Bond Program approved by voters in May 2001 provided resources for the following areas: Street Improvements $20,000,000 Drainage Improvements 3,250,000 Fire Fighting Facilities and Equipment 2,175,000 Information Technology and Equipment 2,090,000 Community Center Improvements 1,250,000 Park Improvements 350,000 Bond Issuance Cost 375,000 Total $29,490,000 The 2001-02 Budget includes a rate increase of $0.19 for water and $0.19 for sewer is due to the issuance of new debt, energy related costs increases and an increase in health care costs. The City of Baytown plans to issue $25,995,000 over the next five years. The City of Baytown plans to issue $5,385,000 in the 2002 Budget. The new debt portion of the increase is attributable to Utility System projects developed during in the 2001 bond program. Projects for rehabilitation, system improvements and new development were recommended. An increase on the water and sewer rates up to $0.58 each respectively is planned for the new improvements. The budget increase above includes $0.09 on water and sewer respectively for the debt payment for the new debt. The Utility System program included the following areas: Rehabilitation projects $18,480,000 System Improvements 6,990,000 New Development 150,000 Bond Issuance Cost 375,000 Total $25,995,000 In addition to the General Obligation Bonds,voters approved a 1/2-cent Municipal Development District (MDD)tax to provide funding for projects that provide economic benefit and diversify the economic base of the community. Projects for economic development, streets, drainage, utilities and parks valued at $14,800,000 over a five-year period will be funded by the MDD and administered by the MDD Board. The total adopted expenditures for all budgeted funds are $71,824,052, including adopted technical adjustments. Summaries of the adopted appropriations compared to the prior year are in the table below: FY 2001-02 FY 2000-01 Adopted Adopted Amount % Budget Budget Difference Difference Fund General Fund $41,352,046 $36,455,816 $4,896,230 13.43% General Obligation I&S Fund 7,672,438 7,008,170 664,268 9.48% Hotel/Motel Fund 680,440 555,323 125,117 22.53% Water& Sewer Fund 17,685,897 16,143,338 1,542,559 9.56% Sanitation Fund 2,912,049 2,819,497 92,552 3.28% Central Services Funds 1,521,182 1,372,317 148,865 10.85% Total Appropriations $71,824,052 $64,354,461 $7,469,591 11.61% 18 Highlights of the $7,469,591 (11.61%) increase include: • Personnel Services increased approximately $2,903,000 (38.9% of the total increase) and mainly consists of scheduled longevity increases and market adjustments primarily in public safety ($687,000), a 35% increase in health insurance ($682,000), the 2002 compensation plan ($902,000), and the remaining 2% ($632,000) is attributable to market adjustments and merit compensation throughout the different funds. • There are 20 new positions added to the budget for $910,122 (12.2% of the total increase) to enhance service levels. • New programs and enhanced service levels for services such as the Thoroughfare Plan, Web Page development, Emergency Medical Services, Animal Control, Municipal Court and Mosquito Control represents $1,977,932 (26.5%) of the increase. • Debt payments increased by $1,114,727 (14.9% of the total increase) representing debt payments on bonds that will be issued for 2001 Bond Program. • Energy related increases for fuel, natural gas and electricity of$845,292 represents 11.3% of the total increase. • Capital appropriations increased by $552,004 (7.4% of the total increase) consisting primarily for the increased funding for the Capital Improvement Program Fund (CIPF). Funding for continued technological improvements is included in the 2002 budget. The property tax rate for the General Fund and Debt Service Fund was maintained at the 2001 level. Although no increase for sanitation rates in the 2002 budget, an increase will be needed in 2003 to offset CPI increases in the residential solid waste collection contract. The Water and Sewer Fund includes a rate increase on water and sewer of$0.19 each respectively. Development of the budget is a time consuming process. The Finance Department, the Assistant City Managers, the Department Directors and Division Heads began their work on this document in April. I appreciate their dedication to this process. The staff and I are also very appreciative of the City Council's guidance and input in this program of services. The fiscal year 2001-2002 budget continues to address some of the more critical issues facing us while placing this community in a positive position as we enter the 21s`century. The Major Budget Issues section has been prepared to summarize the major changes and assumptions of this budget. The staff and I will continue our efforts to provide the citizens of Baytown with the best possible services, in the most cost-effective manner. Sincerely, Monte Mercer City Manager 19 CITY OF BAYTOWN TECHNICAL ADJUSTMENTS & AMENDMENTS 2001-02 ADOPTED BUDGET Exhibit A Revenues: F-Proposed Adjustment Adopted General Fund $ 39,480,980 $ (287,804) $ 39,193,176 General Debt Service Fund 7,778,242 - 7,778,242 Hotel/Motel Fund 534,883 - 534,883 Water and Sewer Fund 17,685,897 - 17,685,897 Sanitation Fund 2,881,000 - 2,881,000 Garage Fund 1,382,020 - 1,382,020 Warehouse Operations Fund 180,185 - 180,185 $ 69,923,207 $ (287,804) $ 69,635,403 Expenditures: General Fund $ 41,639,850 $ (287,804) $ 41,352,046 General Debt Service Fund 7,672,438 - 7,672,438 Hotel/Motel Fund 680,440 - 680,440 Water and Sewer Fund 17,685,897 - 17,685,897 Sanitation Fund 2,912,049 - 2,912,049 Garage Fund 1,340,997 - 1,340,997 Warehouse Operations Fund 180,185 - 180,185 $ 72,111,856 $ (287,804) $ 71,824,052 Summary of Technical Adjustments General Fund 2002 Proposed Budget Revenues $ 39,480,980 Property Tax Revenue (287,804) 2002 proposed revenues after technical adjustment $ 39,193,176 2002 Proposed Budget Expenditures $ 41,639,850 General Overhead Fire Market Adjustments 201,800 General Overhead Estimated Salary Savings (201,800) Transfer to GOIS (287,804) 2002 proposed expenditures after technical adjustments $ 41,352,046 General Debt Service Fund 2002 Proposed Revenues $ 7,778,242 Property Tax Revenue 287,804 Transfer from General Fund (287,804) 2002 proposed revenues after technical adjustments $ 7,778,242 20 CITY OF BAYTOWN ANNUAL PROGRAM OF SERVICES 2001 -02 PROPOSED B UDGET SUBMITTED TO THE MAYOR AND COUNCIL JULY 31 , 2001 Monte Mercer City Manager Bob Leiper Asst. City Manager/Fire Chief Fred Pack Asst. City Manager/Director of Public Services Ignacio Ramirez Asst. City Manager/City Attorney Donna Sams Director of Finance 21 � s 0 r` City of Baytown BADMonte Mercer, City Manager (281)420-6500 mmercer@baytown.org July 31, 2001 Honorable Mayor and Members of City Council City of Baytown, Texas The City of Baytown has experienced an exceptional year highlighted by the voters' approval of a financing plan that will provide the resources necessary to provide city services and improve the quality of life for our citizens. We have seen significant economic developments in 2001. Alliance Retail Group has embarked on its $30 million redevelopment of San Jacinto Mall. In conjunction with this redevelopment, Premier Cinema opened its eleven- screen theater. Construction is underway on the Home Depot Regional Distribution warehouse. This facility will cover one million square feet and serve a five state region. The largest Super Wal-Mart store in Texas opened in July at Garth and Lynchburg-Cedar Bayou Road with one- quarter of a million square feet in sales area. ChevronPhillips announced a joint venture with Solvay at the Cedar Bayou facility. A 700 million pounds per year high-density polyethylene unit is under construction with completion slated for the fourth quarter of 2002 that requires an additional staff of 30 to operate the unit. Bayer's Corporate Engineering consisting of 100 engineers is being transferred from Pittsburgh, Pennsylvania to the Baytown facility. Our communities' tireless efforts to restore and protect our environmental resources garnered the prestigious Texas Environmental Excellence Award from the Texas Natural Resource Conservation Commission in May. The proposed 2001-2002 program of services is a solid plan developed to carry out the vision created in the Baytown 2020 Comprehensive Plan. It is submitted for your review and adoption. A copy of the proposed 2001-2002 Budget has been placed on file with the City Clerk and at the Sterling Municipal Library, and may be reviewed during normal hours of operation. The budget has been prepared in accordance with the City of Baytown Charter and other relevant state laws. The Baytown 2020 Comprehensive Plan adopted by the City Council is an official public document that serves as a guide for policy decisions relating to the physical growth and economic development of the community. In addition to providing community vision, goals and objectives, the plan assesses the opportunities and challenges facing the City; identifies important policies and strategies to; and establishes priorities for an aggressive implementation program that emphasizes specific actions and practical results. 23 240lMarket Street P.O. Box 424 Baytown,Texas 77522-0424 (281)422-8281 Fax (281)420-6586 baytown@baytown.org In June, Council met to discuss and evaluate the top budget priorities for Fiscal Year 2001-2002. The top priorities identified in this process were: • Infrastructure Improvements (streets, sidewalks, drainage,water& sewer,etc.) • Traffic Control,Enforcement and Transportation • City Image and Beautification (Including Code Enforcement, Parks, Facilities and Medians) • Personnel & Compensation • Planning and Zoning • Economic Development The first four priorities continue from the previous year. The last two expand on priorities established in the Baytown 2020 action plan and incorporate priorities established by voters during the bond election. The Department Directors have submitted their budgets and have requested appropriations that meet the immediate needs of their respective operating divisions while looking forward to the future needs and priorities as identified by City Council. The financing plan for General Obligation debt included an allowance for a tax increase up to $0.025 over five years on the tax rate to finance the new debt. The proposed budget does not include an increase in the rate for the first year of the bond program due to growth experienced in assessed values and an increase in industrial district contract rates as contracts advanced a year. The 2001 Bond Program approved by voters in May 2001 provided resources for the following areas: Street Improvements $20,000,000 Drainage Improvements 3,250,000 Fire Fighting Facilities and Equipment 2,175,000 Information Technology and Equipment 2,090,000 Community Center Improvements 1,250,000 Park Improvements 350,000 Bond Issuance Cost 375,000 Total $29,490,000 A rate increase of$0.19 for water and $0.19 for sewer is proposed due to the issuance of new debt, energy related costs increases, and an increase in health care costs. The new debt portion of the increase is attributable to Utility System projects developed during in the 2001 bond program. Projects for rehabilitation, system improvements and new development were recommended. An increase on the water and sewer rate over five years up to $0.58 each respectively is planned for the new improvements. The 2002 budget increase above includes $0.09 on water and sewer respectively for the debt payment for the new debt. The Utility System program included the following areas: Rehabilitation projects $19,480,000 System Improvements 6,990,000 New Development 150,000 Bond Issuance Cost 375,000 Total $25,995,000 24 In addition to the General Obligation Bonds, voters approved a 1/2-cent Municipal Development District (MDD) tax to provide funding for projects that provide economic benefit and diversify the economic base of the community. Projects for economic development, streets, drainage, utilities and parks valued at $14,800,000 over a five-year period will be funded by the MDD. The budget provides an aggressive plan for addressing the needs of the community in the areas targeted by Baytown 2020, the 2001 Bond Program and City Council Priorities. The total proposed expenditures for all budgeted funds are $72,111,856. Summaries of the proposed appropriations compared to the prior year are in the table below: FY 2001-02 FY 2000-01 Proposed Adopted Amount % Fund Budget Budget Difference Difference General Fund $41,639,850 $36,455,816 $5,184,034 14.2% General Obligation I&S Fund 7,672,438 7,008,170 664,268 9.5% Hotel/Motel Fund 680,440 555,323 125,117 22.5% Water& Sewer Fund 17,685,897 16,143,338 1,542,559 9.6% Sanitation Fund 2,912,049 2,819,497 92,552 3.3% Central Services Funds 1,521,182 1,372,317 148,865 10.8% Total Appropriations $72,111,856 $64,356,461 $7,757,395 12.1% Highlights of the $7,757,395 (12.1%) increase include: • Personnel Services increased approximately $2,903,000 (37.4% of the total increase) and mainly consists of scheduled longevity increases and market adjustments primarily in public safety ($687,000), a 35% increase in health insurance ($682,000), the 2002 compensation plan ($902,000), and the remaining 2% ($632,000) is attributable to market adjustments and merit compensation throughout the different funds. • New programs and enhanced service levels for services such as the thoroughfare plan, Web page development, Emergency Medical Services, Animal Control, Municipal Court and Mosquito Control represents $1,977,932 (25.5%) of the increase. • Debt payments increased by $1,114,727 (14.4% of the total increase) representing debt payments on bonds that will be issued for 2001 Bond Program. • Energy related increases for fuel, natural gas and electricity of$845,292 represents 10.9% of the total increase. • Capital appropriations increased by $552,004 (7.1% of the total increase) consisting primarily for the increased funding for the Capital Improvement Program Fund (CIPF). Funding for continued technological improvements is included in the 2002 budget. The property tax rate for the General Fund and Debt Service fund was maintained at the 2001 level. Although no increase was proposed for sanitation rates in the 2002 budget, an increase will be needed in 2003 to offset CPI increases in the residential solid waste collection contract. The Water and Sewer fund includes a rate increase on water and sewer of$0.19 each respectively. 25 This budget document reflects our commitment to develop a financial plan that the City will continue to follow in providing services to the citizens of Baytown. A careful review was conducted of internal operations to ensure that we deliver services as efficiently possible. The budget contains guidelines for normal operations as well as capital improvements to provide for the future. It is an instrument whereby basic policies of the City can be presented along with their impact on services and operations. The budget is the device that communicates to its readers the direction the City will follow in the future. Embodied in this document are key principles that are important to the City's long- standing commitment to having a sound budgetary and financial program. This budget, as with the prior year budget, capitalizes on the current economic growth, but is not dependent on projected growth. Items have been included that improve the quality of life such as community appearance, neighborhood protection, street improvements and repairs and the quality of our work environment by keeping our City staff at the forefront of technology. Development of the budget is a time consuming process. The Finance Department, the Assistant City Managers, the Department Directors and Division Heads began their work on this document in April. I appreciate their dedication to this process. The staff and I are also very appreciative of the City Council's guidance and input in this program of service. The fiscal year 2001-2002 budget represents major initiatives necessary to address the vision outlined by our citizens during the.Baytown 2020 and 2001 Bond Program. The Major Budget Issues section has been prepared to summarize the major changes and assumptions of this budget. The staff and I will continue our efforts to provide the citizens of Baytown with the best possible services, in the most cost-effective manner. Sincerely, Monte Mercer City Manager 26 RESULTS OF THE CITY COUNCIL 2001-02 BUDGET PRIORITY QUESTIONNAIRE BUDGET PRIORITIES QUESTIONNAIRE BY SERVICE AREA Sorted by this column Average I's& Ts SERVICE AREA Score Removed 1 Personnel Recruitment 5.57 5.33 2 Annexation(proactive) 5.33 5.33 3 Code Enforcement-Nuisance Abatement Junk vehicles high weeds 5.21 5.21 4 Prohibit Manufactured Housing Infilling 5.14 5.14 5 Economic Dev.-Incentives for Dev. Tax Abatement etc. 5.14 5.14 6 Eco.Dev. -City Marketing Efforts Brand Image,Comm/Int 5.07 5.07 7 Traffic Control for Major Thoroughfares 5.00 5.00 8 Retention Program and an Employee Recognition Pro ram 5.00 5.00 9 Traffic Enforcement 4.86 4.86 10 Neighborhood Protection 4.86 4.86 I I Mosquito Control 4.86 4.86 12 Employee Training/Development 4.86 4.86 13 Street Construction/Rebuilding 4.86 4.50 14 Develop Computerized Community Calendar 4.86 4.50 15 Traffic Control Operations 4.83 4.83 16 Street Sweeping 4.71 4.71 17 Long Range Comprehensive Planning(Development and Maintenance of Plan 4.71 4.71 18 Code Enforcement-Sign Violations 4.71 4.71 19 Building Inspection 4.71 4.71 20 Parkways and Medians(Mowing,Maintenance Litter 4.71 4.71 21 Employee Pay Plan Adjustments/Benefits 4.71 4.71 22 Employee Relations 4.71 4.71 23 Economic Development-Business Retention 4.71 4.71 24 Police Patrol 4.71 4.33 25 Street Maintenance/Repair 4.71 4.33 26 Workforce Diversity 4.71 4.33 27 Downtown Redevelopment Main Street etc. 4.71 3.80 28 Environmental Health 4.57 4.57 29 lAdminister the Zoning Ordinance 4.57 4.57 30 lAnimal Adoption Services 4.43 4.43 31 Municipal Court 4.43 4.43 32 lCity Beautification Parks Facilities&Medians 4.43 4.43 33 Safe /Wellness 4.43 4.43 34 Pollution Control(Sanitary Pre-treatment Restaurants Ind/Comm. 4.43 4.43 35 Economic Development-Development Facilitation 4.43 4.43 36 Public Transportation Taxi Program-Low Income Srs&Disabled 4.43 4.00 37 Neighborhood Services(Cleanup of alleyways, etc. 4.43 4.00 38 Animal Control 4.33 4.33 39 Narcotics/Enforcement Programs 4.29 4.29 40 Community Oriented Policing COPS 4.29 4.29 41 1 Equipment Services 4.29 4.29 42 Code Enforcement-Demolition of Substandard Buildings 4.29 4.29 43 Aquatics Programs 4.29 4.29 44 Baytown Nature Center Development 4.29 4.29 45 Wetlands Education Center 4.29 4.29 46 New Athletic Fields 4.29 4.29 47 Benefits 4.29 4.29 48 Insurance 4.29 4.29 49 Water Distribution Elevated Storage) 4.29 4.29 27 RESULTS OF THE CITY COUNCIL 2001-02 BUDGET PRIORITY QUESTIONNAIRE BUDGET PRIORITIES QUESTIONNAIRE BY SERVICE AREA Sorted by this column Average 1's&Ts SERVICE AREA Score Removed 50 Economic Dev. - Hispanic Chamber Partnerships 4.29 4.29 51 Drainage Maintenance 4.29 3.83 52 EEO/Affirmative Action 4.29 3.83 53 Public Transportation Full Service with Buses/Vans 4.29 3.75 54 Fire Prevention/Public Education 4.17 4.17 55 Crime Investigation 4.14 4.14 56 Emergency Response 4.14 4.14 57 Ernergencv Medical Services 4.14 4.14 58 Storm Drainage Improvements 4.14 4.14 59 Library Outreach Services(Bookmobile,Youth Seniors etc. 4.14 4.14 60 Library Reference Services Assist public in locating information 4.14 4.14 61 Parks Maintenance Athletic fields Mowing,Litter Restrooms 4.14 4.14 62 Building Maintenance All Facilities 4.14 4.14 63 Youth Recreation Programs 4.14 4.14 64 Hike and Bike Trail Development 4.14 4.14 65 JGoose Creek Stream Development 4.14 4.14 66 New Athletic Programs 4.14 4.14 67 Solid Waste Management 4.14 4.14 68 Water Storage/Reserves 4.14 4.14 69 Eco.Dev. -Foundation Marketing Program Industrial 4.14 4.14 70 Brunson Theater Preservation 4.14 3.50 71 Brunson Theater Sale 4.00 5.20 72 Fire Suppression 4.00 4.00 73 1 Emerpencv Management 4.00 4.00 74 Low&Moderate Income Housing(Homebuyers,Housing Rehab,Rental Housing Inspection) 4.00 4.00 75 Potential Finance Assistance for Social Services,Parks Development and Public Works through CDBG 4.00 4.00 76 Development Review Process 4.00 4.00 77 Library Circulation Services Borrow and Return of Materials 4.00 4.00 78 Library Literacy Services(Teaching Reading to Functionally illiterate Adults 4.00 4.00 79 Internet(Design/Operations/Maintenance) 4.00 4.00 80 Civil Service 4.00 4.00 81 Wastewater Treatment Plants 4.00 4.00 82 Wastewater Collection System(Lift Stations 4.00 4.00 83 Chandler Arboretum 3.86 4.33 84 Special Events/Programs Christmas Parade July 4th etc. 3.86 3.86 85 Public Transportation General Fund Subsidy with Tax Rate Impact) 3.33 3.80 86 New Parks/Park Expansion(Neighborhood&Community) 3.00 3.80 87 Brunson Theater Demolition 2.33 3.00 0 No Opinion 1 Eliminate Current Effort 2 Substantially Reduce Current Effort 3 Reduce Current Effort 4 Continue Current Effort 5 Increase Current Effort 6 Substantially Increase Current Effort 7 Initiate New Effort 28 MAJOR BUDGET ISSUES REPORT i;,,rroiiAl BAYTOWN MAJOR BUDGET ISSUES Fiscal Year 2001-02 The purpose of this section is to provide Council with basic revenue and expenditure information for all budgeted funds and the staffs recommendation for funding the 2001-02 budget. GENERAL FUND REVENUES General Fund revenues are comprised of taxes, license and permit fees, intergovernmental revenues, charges for service, miscellaneous revenues and transfers-in. The General Fund revenues are $39,480,980, an increase of $4,655,961 or 13.4% more than the 2000-01 budget. The majority of the budgeted increase, $4,060,240, is attributed to tax revenues that comprise 84%of the General Fund revenues, and include property tax ($1,204,141), sales tax ($I79,376), franchise tax($269,874), and industrial agreements ($2,406,849). The balance of the increase ($595,721)consists primarily of increases in licenses and permits($141,450)and charges for services($367,450). Property Tax Ad Valorem taxes represent 21.7% of the revenue for the General Fund. The total current taxable assessed valuation is $1,715,686,220 and is projected to increase $81.4 million or 4.7% for the 2002 fiscal year to $1,797,126,312. The estimated increase assumes our tax base will increase based upon the value of new residential and multi-family permits issued in 2000 plus growth in values. Although the preliminary certified rolls are required to be presented to the taxing entities by July 25th, historically they have been received in mid August. The Harris County Appraisal District(HCAD)submits final certified values to the City in October after the budget has been adopted. Any reductions to the expected certified roll would negatively impact the budget. Total collections are estimated at$12,847,999 and are based on the expected certified roll at the current tax rate of$.73703 per $100 valuation and a 97% collection rate. The levy allocates $8,254,285 to the General Fund and$4,593,714 for debt service. The General Fund levy represents a$365,301 (4.6%) increase over the current year's estimated collections. There is no increase in the tax rate. Industrial District Payments Industrial district payments are the largest source of revenue for the General Fund. Industrial district revenues comprise 36.7% of the total General Fund revenues. The City currently has 26 industrial district agreements, which renew in seven-year increments. The base contract increases the industrial tax rate from 40%to 50%with a 5% increase in year one, a 3% increase in year two and a 2% increase in year three. Industrial district payments are projected at$14,493,698,which is$826,834 more the current year collections based on increasing contract rates for industries in the first three years of their contract. Sales Tax&Use Taxes Sales tax provides 17.3% of total revenues and is another major revenue source to the General Fund. The General Fund receives 1% of the total tax rate. Municipal Development District(MDD) and Crime Control Prevention District (CCPD) taxes are .5% each and are recorded in separate funds. The budget includes $6,823,000 in estimated sales tax revenues, an estimated 2% growth over the current year collections based on historical collections. Due to the elasticity of sales tax,staff will monitor for any potential fluctuations. Franchise Tax Franchise taxes are estimated at$3,192,700 which is$269,874 more than the 2000-01 budget. Reliant Energy- HL&P franchise taxes comprises 73%of franchise tax revenues. The deregulation of electricity next year may have some impact on the revenues projected. The 2002 budget has been projected using a 2% growth factor based on historical revenues. Reliant Energy-Entex, Verizon, Time Warner and Star Cable constitute the balance and are estimated based on historical actual revenues. Licenses & Permits — The budget includes $410,800, which is $141,450 more than the 2000-01 budget. The increase is primarily attributed to the cyclical nature of sign permits ($56,400), which renew every other year. An increase in building permit fees of$14,200 is included. Intergovernmental Revenues — Intergovernmental revenues are $207,400 which includes a $50,000 interlocal security agreement with the Baytown Housing Authority, a$131,040 interlocal agreement with the Goose Creek Consolidated Independent School District Bright Star program, funding from the state for traffic lights ($13,470)and Harris County funding for fire services($12,890). 31 MAJOR BUDGET ISSUES Fiscal Year 2001-02 Charges for Services—Charges for Services are$1,632,676, a$367,450 increase over last year's budget. The increase is attributable to reimbursements from the CCPD for additional costs associated with opening the new jail and court facility of$295,286. An increase in animal control fees of$45,000 is attributed to enhanced enforcement efforts related to increased staffing. EMS charges are $751,790, an increase of$35,790 over the 2001 budget. The increase reflects new reimbursement levels established by the Health Care Finance Administration(HCFA). Fines and Forfeitures - This revenue source totals $1,869,100 and is comprised primarily of Municipal Court Fines at$1,706,000. Municipal Court revenues have been projected slightly ahead of the current years estimate based on the additional court available in the new facility. Operating Transfers In -Operating transfers increased by$150,000 to reflect an administrative cost allocation for reimbursement from the new MDD fund for cost associated with the administration of projects funded by the MDD. EXPENDITURES The purpose of this section is to give the Council a general description of the major functional areas in the General Fund and describe the changes within them. Included in these expenditures are also capital expenditure items, as well as the new programs. Many of these are not large dollar items but are items that may be of interest to the Council. The General Fund accounts for all activities except for those required to be accounted for in another fund. Police, Fire, Parks, Library, etc. are funded within the General Fund. Total expenditures for the 2002 budget year are $41,639,850, an increase of$5,184,034 or 14.2%. Increases in personal services represents approximately $3.3 million of the increase and is primarily attributed to the 2002 compensation program ($756,000), additional personnel costs for new and expanded programs ($840,000), an increase in the number of employees retiring resulting in an increase in the number of retirees receiving health care benefits($74,000), increased health care cost for current employees($471,000), and the annualizing of salary changes primarily in public safety for longevity and market adjustments($687,000). Services increased approximately $828,000 primarily due to energy related expenditures for electricity and gas ($399,000), a thoroughfare study ($125,000), an image campaign ($37,500), and Web page development ($100,000). Capital outlay increased by$270,000. Operating transfers to other funds increased by$454,000,which consist substantially of the$350,000 Capital Improvement Project Fund transfer discussed in the section below. The remaining increase($325,000)represents increases in supplies($170,000),maintenance($82,000)and other charges ($73,000). The following section details budget initiatives that address priorities established by City Council. References are made to projects funded by the MDD, 2001 Bond Program and CCPD that are General Fund related in order to reflect City Council priorities. Additional information is included in the budget section for those funds. Council Priority: Infrastructure and Improvements(Streets,sidewalks,drainage) • Street Program Capital Improvement Project Funds (CIPF) - The 2001 Bond Program approved by voters in May included $20,000,000 in funding for street improvements. The budget provides funds that can be used to minimize the projected$0.025 tax increase for the 2001 bond program. See Miscellaneous Section for additional information. $1,250,000 • Capital Drainage — The 2001 Bond Program includes $3,250,000 for land acquisition for a regional detention plan and upgrades of the existing storm drainage system. The General Fund budget continues to provide funding for contract($50,000)and in-house($50,000)projects. The contract funds will be used for projects specifically identified by the Engineering department. The in-house project funding will provide materials for Abbe Addition,DeBruhl/Clamons,Park Street,Rollingwood,and Bowie Street $100,000 32 MAJOR BUDGET ISSUES Fiscal Year 2001-02 • Contract Concrete Work—Continuation of the program started in fiscal year 2000 to provide funding for outsourcing driveway,sidewalk and curb repairs primarily resulting from utility failures. $291,800 Council Priority: Traffic Control, Enforcement and Transportation • The MDD tax approved by voters in May of 2001 includes funding of$1,350,000 over five years for street signal synchronization over the next five years. See MDD section for additional information. • Signalization and Traffic Calming—The budget includes funding for two traffic control devices and signals for: $140,000 Emmett Hutto Blvd. and Rollingbrook Street intersection Pinehurst subdivision and Highway 146 intersection • Transportation Thoroughfare Plan —A Transportation Thoroughfare Plan is to ensure that adequate rights- of-way are preserved in the appropriate size to allow for efficient expansion and improvement. The MDD budget includes $100,000 per year for five years to fund the land acquisition. The General fund includes funding for the plan. $125,000 • Traffic Engineer Contract — A $30,000 increase is in the program that outsources traffic-engineering studies. $100,000 • Pavement Marking—Contract for remarking of longitudinal street markings using hot-applied thermoplastic material and installation of raised markers. The thermal marker program has been in operation for five years with a five-year rotation cycle. $50,000 • Traffic Department Equipment — To improve the efficiency of the Public Works traffic department, the budget includes the purchase of a sign plotter, a traffic marker applicator and replaces the walk-behind striping machine. The sign plotter will allow our sign shop to produce high quality street signs improving our turnaround time and reducing the need for inventory. Ready-made sign faces are currently purchased and installed on sign blanks. The traffic marker applicator will install reflective roadway markers, improving motorist and pedestrian safety. The walk behind striping machine is used to mark left-turn lanes, crosswalks and to make minor repairs to pavement markings. $30,000 • Video Cameras-Five video cameras for patrol vehicles have been included for protection of our officers,as well as the citizens. This is the sixth year for this program and will increase the number of cameras in patrol units to 38 of our 58 patrol vehicles. The use of the cameras has provides evidence of the actions of officers and citizens being filmed. $25,000 • Judicial Staffing—The new Municipal Court facility will be fully operational in fiscal year 2002, enhancing the efficient conduct of the Court's business. Funding for the transition to a full-time Judge is included after April 1, 2002. This position will be filled contingent on the needs of the new court facility. This funding for the position will be reimbursed from the CCPD. $33,786 Council Priority: City Image and Beautification(Including Code Enforcement,Facilities and Medians). • Image Campaign - The budget includes increased funding for public relations, advertising and promoting tourism in the City. Additional funding of$37,500 in the Hotel/Motel fund budget and $25,000 from partnerships with local industry would provide a total of$100,000. $37,500 • Electronic Marquee - The new sign will be installed in a location with high traffic volumes and will allow promotion of upcoming events and programs to the Baytown community. This type of sign is more versatile than traditional plastic-letter signs allowing for updates from a remote location. $27,500 33 MAJOR BUDGET ISSUES Fiscal Year 2001-02 • Outdoor Vacuum Cleaner—The budget includes the purchase of a self-propelled,4 wheel drive vacuum to be used by the Extended Beautification crew to clean medians and intersections, especially before mowing crews.This equipment can remove large and small litter,making the two-person crew more efficient.$65,000 • Community Appearance Program — The Neighborhood Protection Division (NPD) conducted a pilot program in the 2000-2001 budget for expanded litter abatement. This included the "Adopt A Street" program as well as the "Trash Off' event. Funding is included for continuation of these programs and events($I5,000)and additional disposal fees($7,500). $22,500 • Sign Replacement Program—Continued funding for the replacement sign program. $10,300 • Court Cost - Due to increased enforcement efforts of both the Problem Resolution Team and other code enforcement officers, it is expected that there will be an increase in court costs associated with those activities. $10,000 • Median Noser Project—The program to install paver bricks in the medians at intersections include plans to complete intersections at Garth Road at Rollingbrook Drive, Rollingbrook Drive at N. Main Street and completion of Baker Road at Hutto Blvd. Alexander Drive will be the next scheduled corridor. $5,000 • Enhanced Internet Presence — Funding to continue and expand our Intemedintranet web projects. The design phase of an e-commerce server will provide public services such as downloadable forms, on-line query capability and the acceptance of on-line payments. Acquisition of new Parks and Recreation software will allow the development of an on-line reservation and registration system for parks programs and facilities. These elements are crucial to the success of the Web page. The total project cost of$150,000 includes funding in the Hotel/Motel Occupancy tax fund of$50,000 for the portion of the project that will be targeted at enhancing tourism. See Miscellaneous Section for additional information. $100,000 • Annual Household Hazardous Material Collection Day — Funds have been included to continue this program for the eighth year. A total of almost 69,000 pounds were collected on April 21, 2001 from approximately 500 households in Baytown. Grant, in-kind services and donations contribute approximately $35,000 annually to this project. Our primary expenses are administration and actual disposal. $56,000 Council Priority: Compensation and Personnel • Compensation - Funding for the City's market-based compensation plan has been included in the budget. See Miscellaneous Section for additional information. $756,436 • OAK Award- The purpose of the recognition program is to acknowledge employees that have excelled in their work performance, especially in the area of providing customer service. Employees exhibiting performance in one of the following areas listed may be nominated for the OAK award:teamwork, integrity, innovation, or customer service. There are three employee groups for the purposes of the OAK award. The Recognition Committee reviews the nominations and makes a selection of the top individual for each group (public safety, field service and administrative). There is($2,400) in the base and($6,500)in supplemental requests. $8,900 • Internet Based Training—A Web-based application that provides a flexible environment to create,manage, deliver, and maintain training and presentations. This provides tools to develop current staff giving them additional skills necessary to increase their productivity in their current position or advance to other positions in the organization. Flexible training programs are maintained for the employees to use as the need arises. $8,900 • Employee Health Care - The City has not been immune to the steady increase in health care costs that has been exhibited on a national level. The City has maintained the same premiums for the last seven years. Health care costs have increased necessitating a revision to our rates. Based on a review by the City's consultant, a 35% increase in both the City's and employee's share of the health care premium to cover actual claims costs. The new rates will be effective on January 1, 2002. See Miscellaneous Section for additional information $482,200 34 MAJOR BUDGET ISSUES Fiscal Year 2001-02 • Uniforms for Field Personnel — This program provides uniforms for field personnel in Parks. Providing staff with uniforms will allow city personnel to be easily recognized by citizens and a benefit to the employee. $11,257 Council Priority: Planning and Zoning • Long Range Comprehensive Planning - Funding will be from the MDD budget for an 1-10 corridor development study. The study will include extensive data collection and in-depth analysis of existing land uses and transportation circulation conditions, evaluate future land uses as described in Baytown 2020, and provide recommendations to enhance the 1-10 corridor both visually and economically. See MDD section for additional information. • Building Inspection — Apartment, Manufactured Home and RV Park Inspector-The budget includes funding to upgrade the current part-time position to full-time to assist with the inspection of the aging apartment stock, mobile home, manufactured home and RV parks. This position will improve the Inspection Division's ability to respond to apartment complaints and inspect Manufactured Home and RV Parks. $27,803 — Clerk II: Part-time to Full-time—Funding for upgrading a current part-time position to full-time is included in the budget to help improve retention of the clerical staff in the public contact area of the Inspection Department. $17,781 — Software Upgrade — The current Inspections tracking software will be upgraded to a Windows- based environment that will include implementation of hand held devices for the inspectors. The devices will allow upload and download of inspection information, reducing the demands on clerical staff and speeding data availability. The total cost of is $40,190. The budget includes payment I of 4. $10,625 Council Priority: Other Services/Issues • Mosquito Control—Funding is included to continue the pilot program conducted in the 2000-2001 budget applying larvicide on a more frequent basis. An additional 600 part-time hours will provide additional staffing during outbreak periods. This staffing enhances repetitive site applications based on post rain events inspections. Larvicide chemicals are far less expensive than adulticide. It is more effective to reduce the mosquito population "on the ground" during its pupal stages than in the air as adult mosquitoes. Dual tanks will be installed on the trucks to transition to the most effective chemical. $7,105 Public Safety • Staff 3 d Mobile Intensive Care Unit - This program will staff a full-time Mobile Intensive Care Unit utilizing 3 current supervisors and 3 New Paramedic Positions. EMS has realized an 18% increase in call volume over the past 12 months. The additional unit provides resources to handle the additional demand. Program costs include the purchase of an additional 12-lead defibrillator/monitor($20,000). $146,218 • Associate Medical Director - Texas Department of Health requires that EMS services have access to a physician to oversee the clinical operations of the service. Responsibilities include retrospective and prospective audits of clinical operations, protocol development, and active involvement in the quality assurance/improvement program. An additional physician helps provide oversight for clinical operations and helps EMS staff maintain a high level of proficiency. $5,520 • Medical Supplies - Compliance with new regulations from the Texas Department of Health require governmental healthcare providers (including EMS)to transition to needle-less or safety needles to reduce 35 MAJOR BUDGET ISSUES Fiscal Year 2001-02 the incidence of contaminated needle stick injuries. The costs of the new needles are about double the costs of traditional needles. $9,300 • EMS Ambulance Stretchers - This program is the second year of a two-year program to replace the ambulance stretchers. $6,000 • Ambulance remount—The budget includes the refurbishing and remounting of an old ambulance body(the box) onto a new cab and chassis. The old chassis is not reliable or serviceable due to mileage and age (1992 in excess of 100k miles). Typically, the cab and chassis wears out before the box does. The cost is 50%of a new ambulance and will extend the life of the unit 5 years. $55,000 • Traffic Signal Preemption-This equipment improves safety for citizens and emergency response personnel by providing "green lights" at traffic signals when emergency vehicles approach. Twenty-eight major intersections have been equipped in the last four years. This equipment has helped improve our"5 minutes or less"response time from 60%to 79%of all emergency calls. Six intersections will be equipped: N.Main at Cedar Bayou Lynchburg, N. Main at Fayle Street, W. Baker Road at Cynda Brook,N. Alexander at E. James and Hwy. 146 at Ferry Road. $40,000 • Thermal Imaging Camera - A thermal imaging camera allows fire fighters to see through smoke to locate victims as well as locate the fire within a structure enabling fire personnel to search structures faster and safer. Tests performed during training demonstrated that rescue mannequins were found 60% faster using the thermal-imaging camera. Without the camera personnel have to crawl along the floor and feel their way through the building to search for victims. This will provide the Fire Department with a third camera. $18,000 • Fire Station One (Garth Road) - The budget includes funding to evaluate and correct mold and mildew problems, as well as construction deficiencies that led to the occurrences. The project is funded from the Capital Replacement Fund at a current estimated cost of$150,000. Evaluation of the building and repair costs is continuing. The budget includes funding for year 1 of 5 payments. $33,800 • Roof repairs for Fire Administration and Shop-The building's roof has been patched numerous times and replacement is in the budget($50,000). $50,000 • Vehicle Replacement and Apparatus Repairs —This program provides funding for improvements to the fire equipment listed below. The items are replacements for equipment that is outdated or unreliable. $63,900 - Replace 1993 sedan $25,200 - Replace 1994 sedan 25,200 - Replace generator in Engine Five 8,500 - Repair front-end on Command Post bus 3,000 - Install storage unit on Battalion Chiefs truck 2,000 • Self-Contained Breathing Apparatus (SCBA) and cylinders - Replace five (5) SCBA due to age and condition. This is an on-going replacement program to maintain top quality breathing apparatus. Replace ten(10)SCBA cylinders due to their mandated useful life of 15 years. $22,500 • Fire Hose Replacement - Ongoing replacement for hose that has been damaged or destroyed during fire operations or failed annual pressure testing. $5,000 • Elimination of Premium Fuel —Our public safety fleet previously included vehicles that required premium gasoline. This included gasoline-powered fire apparatus and earlier model patrol cars. Our fleet is now equipped to use regular gasoline and all police units are now using regular gasoline,resulting in a savings of $30,000 in the budget. • Convert Mugshots to CDROM-Funding to convert Mugshot photos to CDROM which will improve access to Mugshots on file is included in the fiscal year 2002 budget. $8,100 36 MAJOR BUDGET ISSUES Fiscal Year 2001-02 • Property Room Disposal Technician - An accumulation of property has occurred due to 80+ officers bringing in property and only one Custodian managing the property once accepted. A Disposal Technician will provide additional staffing to assist with the disposal of property currently accumulated. The additional costs will be reimbursed from CCPD funds. $34,529 • Police Lieutenant-This program is designed to place an additional Lieutenant on Patrol in order to provide better staff coverage to the shifts. Currently, Patrol has three Lieutenants assigned. Their schedules allow for 12 shifts out of 21 to be covered. Patrol Lieutenants are tasked to provide Upper Management's presence and to act as the liaison between the Bureau Commander and the individual shifts. The Lieutenant on duty is available to coordinate with outside agencies, other city departments, and to provide a command presence when necessary. The additional Lieutenant extends the Department's coverage to 4 additional shifts. A Police Patrol position was upgraded to a Police Lieutenant to provide additional supervision due to the increase in officers over the last few years. The additional costs will be reimbursed from CCPD funds. $35,000 • Jail Staffing- Five new jailers are in the 2002 budget to staff the new jail facility. The additional costs will be reimbursed from CCPD funds. $205,751 • Animal Control — A pilot program was initiated in 2001 adding three positions to the Animal Control operations to establish separate functions for enforcement and adoption activities. The program allowed the Animal Control Officers to provide more enforcement in the community by relieving them of their animal adoption and facility maintenance duties at the office. $73,121 • Municipal Court Facility - A full year's costs of operating the new Municipal Court Facility has been included in the budget. This includes costs for utilities($39,000), cleaning and janitorial services($8,400) and building maintenance($3,800). $51,200 Parks& Recreation • Roseland Park—The 1998 aquatics study recommended closure of Roseland Pool due to its age(50+years) and poor condition. Public Works and Utilities crews made repairs to the pump and circulation system to allow the pool to remain open until the future of Baytown pools could be determined by the bond and MDD elections. Roseland Pool will be closed at the end of this season and the first year MDD budget would replace the pool with a large sprayground, utilizing portions of the existing structure. The 2002 budget includes funding to overlay the asphalt parking lot at Roseland Park. The project is budgeted utilizing savings realized due to closing Roseland Pool. $28,000 • Jenkins Park Baseball Fence — Replacement of the damaged and deteriorated fences at Jenkins Park Baseball Fields. $7,500 • Sports Complex Main Disconnect— Funding to replace the main electrical disconnect and install a safety fence and shelter for the equipment. $30,000 • Community Building Repairs — Provides funding for roof repair ($22,000) and HVAC repair ($20,000) until the bond-funded replacement projects are completed. $42,000 • Playground Equipment Replacement— Provides funding for the ongoing program to replace damaged and worn equipment at various park facilities throughout the city. $20,000 • Tractors and Equipment — This year's budget package includes several replacement pieces of equipment and tractors. All of these items are replacement items, except the 6-wheel drive Gator. The equipment is used at all city parks primarily for mowing and landscaping. $69,500 - 4-wheel drive outfront mower(replace 1996 model) $18,000 - 2-wheel drive outfront mower (replace 1993 model) 15,000 - 50 HP tractor(replace 1982 model) 18,000 - 50 Community Center tables 10,000 - 6-wheel drive Gator with dump bed 8,500 37 MAJOR BUDGET ISSUES Fiscal Year 2001-02 Library • Structural repair of Library building — The Library foundation movement has occurred since 1998 when major cracks appeared on outside walls. These cracks are now appearing on interior walls and more movement was noted in 1999. A structural engineering firm was hired in the current budget to evaluate the building foundation and recommended the structural repair. $32,000 Information Technology Services(ITS) • Administrative Assistant/Help Desk Coordinator — As the City's computer system grows, additional staff will assist in managing these resources efficiently. This position is to manage the"clerical"functions in the ITS department(purchase orders,payroll,correspondence,etc.)and to facilitate the dispatch of work orders received by the Help Desk. This should reduce response time on computer hardware and software problems experienced by city staff, improving their productivity. Funding is requested for a full-time position ($40,828),furniture and equipment($14,430) $55,258 • Mainframe Data Storage-An upgrade of the mainframe storage capacity will increase storage capacity and will allow for the hard drive to be removed and replaced without bringing the entire system down. The existing disks utilize 85% of the available capacity due to the recent installation of Maxicad and laptop software for the Police department. $22,540 • GIS System - Funding for a centralized GIS function to coordinate GIS activities citywide. This will include configuration of the GIS hardware/software, needs analysis of other departments and translation into an effective resolution, consolidation/implementation of databases, creation of vector files and GIS scripting. This position will also assist in resolving networking issues directly related to the GIS. Total funding includes funds for a System Administrator($64,282), hardware and software($70,115),consulting services($10,000),fumiture and equipment($3,060). $147,457 • Financial Software Migration - The migration of the integrated financial software will provide a Windows based environment as well as move operations from the current mainframe to a Windows 2000 server. The Windows based environment is not only more user friendly but is also more productive allowing the end- user access to functions at a click of the mouse. This includes software packages for Accounting, Purchasing, Human Resources, Payroll, Utility Billing, Fixed Assets, and Budget. This migration will impact all mainframe users with the exception of Police, Communications, Tax and Municipal Court. The cost of this program ($210,200) is being funded by the Capital Replacement Fund with year 1 of 4 payments in the budget. $58,120 • Parks& Recreation Software- The implementation of this software is to provide a more functionality than our current software package. The new software is more user-friendly and is also more productive allowing the quick end-users access to functions. The cost of this program ($63,160) is being funded by the Capital Replacement Fund with year 1 of 4 in the budget. $21,780 • Electronic Food Service Inspection Program — This program enables Health Department inspectors to utilize a handheld computer when conducting food service inspections. The field inspector will have immediate access to applicable City and State codes as well as background inspection data for review or printing. The touch pad will record the signature of the business owner and the inspector. This program should reduce clerical workload as reports will be electronically uploaded each day. $8,500 • Personal Computers Network - Funds are included for computer hardware and software upgrades throughout the network,($60,842) and funding for software licenses to stay in compliance with the Federal Piracy Act($38,000). $98,842 38 MAJOR BUDGET ISSUES Fiscal Year 2001-02 Administrative and Other • Legal Department Secretary -The addition of this Secretary II position is expected not only to provide the needed administrative support to increase the efficiency of the Legal Department but also increase the collections received from subrogation suits by initiating the subrogation process. Funding is for the position effective January 1,2002. $26,020 • Project Management - Software and hardware to be used by Engineering for tracking and monitoring project construction activities. Funding has also been requested for a full-time Construction Project Manager in Engineering to assist with monitoring construction projects in the 2001 Bond Program. $59,479 • Streetlights- Every year Reliant HL&P allocates a streetlight allotment for Baytown. This allotment allows for installation of a certain percentage of streetlights for Baytown at no costs to the City. Once the street lights are installed, the City pays the monthly bills for those lights. In addition to the allotment received from Reliant,developers install streetlights for new subdivisions and the City pays the monthly bill for those lights as well. When citizens request streetlights, staff investigates the need and if warranted makes recommendations to the Growth Management and Development Advisory Commission and Council for installation. Staff has approved two streetlight plans for new subdivisions, Bayou Oaks Estate Section II (18 lights) and Tanglewilde Subdivision (23 lights). The city will pay for 41 additional lights in the 2002 budget based upon the approved street light plans. During the 2002 budget staff estimates receiving 3 to 4 new streetlight plans for new residential subdivisions. $102,155 • Collective Bargaining - Funding is for continuation of a contract for a consultant to assist the city with ongoing negotiation and contract interpretation after a contract has been approved. $20,000 • Energy costs-The costs for electricity, fuel and natural gas increased during 2001. Fuel prices have started to stabilize recently. The expenditures for energy will be monitored closely during the next budget year as the impact of deregulation is evaluated. $349,691 RESERVE LEVELS In order to maintain fiscal stability, governmental entities maintain a General Fund unreserved fund balance to meet unforeseen emergencies that may arise. Appropriate levels of unreserved fund balances vary from entity to entity based on the relative impact of particular circumstances or financial conditions. The City of Baytown's goal for unreserved fund balance is based on various issues such as bond programs, proximity to the Gulf Coast and advice from the City's financial advisor, etc. The goal for unreserved fund balance is 45 to 60 days operating reserves. Amounts in excess of 60 days have historically been utilized to fund non-recurring expenditures. The budget for 2001-02 again will use fund balances to fund non-recurring expenditures as follows: Capital Purchases $1,007,530 Capital Drainage 100,000 Contract Concrete Work 291,800 Traffic Control Devices 140,000 Traffic Signal Preemption Equipment 40,000 Fire Administration Roof Repairs 50,000 Sports Complex Main Disconnect 30,000 Community Building Repairs 42,000 Library Building Repairs 32,000 Electronic Marquee 27,500 Transportation Thoroughfare Plan 125,000 Outsource Traffic Engineering Contract 100,000 Web Page Development 100,000 CDBG Public Service Program 35,540 Image Campaign 37,500 Total 2.158.870 The above drawdown is projected to maintain the General Fund unreserved fund balance at $6,720,143 or 59 days. 39 MAJOR BUDGET ISSUES Fiscal Year 2001-02 GENERAL DEBT SERVICE FUND The General Debt Service Fund accounts for the payment of principal and interest on general long-term liabilities paid primarily by taxes levied on property within the City. The current debt service requirement for 2001-02 is $7,042,112,consisting of$3,910,000 in principal and$3,132,112 in interest. In May 2001, voters passed the 2001 Capital Improvement Bond Program, a five year program authorizing $29,490,000 in General Obligation bonds to be used for general improvements such as streets and drainage; public safety; information systems; public buildings and facilities; and parks and recreation. The first year's debt issuance and debt service requirement is estimated at$7,082,000 and$607,875, respectively. The existing and the additional debt service requirement for 2001-02 totals $7,649,987 and will be paid from existing tax revenues generated from the current tax rate. Current tax revenues are projected to increase by $204,124 (4.7%) based on a projected increase in the assessed value of property in the City of Baytown. Transfers from the Hotel/Motel Occupancy Tax Fund, Crime Control and Prevention District Fund and Water and Sewer Fund are made to cover their respective portion of debt paid out of the General Debt Service Fund. Transfers also includes a transfer made by the General Fund to the Debt Service fund to allocate a portion of the industrial district taxes collected in the General Fund to the Debt Service Fund. This transfer was made in tax year 2000 to offset the change in the Harris County Appraisal District's (HCAD's) methodology used for determining the values of property located in the City's Industrial District. In past years, HCAD has included approximately 20%of the industrial district value as part of the Certified Tax Roll. This was a normal practice and was used by many cities in the area. As a result of a lawsuit filed against HCAD, they were ordered to stop this practice and instructed to only include value on the certified roll for property and improvements actually located within the city limits. HOTEL/MOTEL FUND This fund accounts for the occupancy tax revenues collected from local hotels and motels. The occupancy tax is calculated by the hotel/motel based on 7% of their taxable receipts and remitted to the City on a quarterly basis by the hotels. These revenues can be spent to establish or enhance a convention center; administrative cost for facilitating convention registration; tourism-related advertising and promotions; and programs that enhance the arts and historical restoration or preservation programs. Any expenditure must be consistent with one of the five categories noted and serve to promote tourism,conventions,and the hotel industry. At least one cent of the occupancy tax rate(1/7= 14.3%)must be spent on advertising and general promotion of the city and its vicinity. The city is prohibited from spending over 15% of the hotel occupancy tax revenue for development or enhancement of arts programs and is prohibited from spending over 75% of the revenue for convention center facilities or visitor information centers. Expenditures for historical purposes are limited to a maximum of 50% of the hotel tax revenue collected, if the municipality does not allocate any hotel occupancy tax revenues for convention/civic center purposes. REVENUES The City of Baytown currently has eleven hotels operating in the city limits and the 2001-02 budget projects revenues at $495,883, which is $51,033 greater than the 2000-01 budget and in line with our current year estimate. The budget also includes interest earnings of$39,000. EXPENDITURES • 4" of July—The fourth of July is a source of tourism bringing people from outside the community to the City. The total cost of the celebration is approximately $80,000 and includes a fireworks display ($I5,000) and live entertainment($35,000). 40 MAJOR BUDGET ISSUES Fiscal Year 2001-02 • Debt Service—The budget includes a transfer to the debt service fund in the amount of $317,245 for the debt issued in conjunction with the Convention Center. • Promotion and advertising — The budget includes $37,500 in funding for public relations, advertising and promoting tourism in the City. Additional funding in the amount of$37,500 in the general fund budget and $25,000 from partnerships with local industry would be used for this purpose for a total of$100,000. • Funding of$50,000 is included in the budget for web page development for the City of Baytown. This amount is one third of the total cost estimate. The remaining two-thirds is included in the General Fund budget. Approximately one-third of the web page is planned to be dedicated to providing information to potential visitors to promote tourism. WATER AND SEWER FUND This fund accounts for the water and wastewater utilities for the City. The cost of providing services is financed primarily through user charges. Total revenues and expenditures for the 2001-02 budget are $17,685,897, an increase of$1,542,559 or 10% from the 2000-01 budget, due substantially to the issuance of debt for year 1 of the 2001 bond program($462,515), health care costs increases($114,300), energy related increases($407,866), and the merit program($113,808). REVENUES Water Volume — Sales projections are 10.715 million gallons per day (MGD) based upon average rainfall years. Fluctuations to average rainfall can significantly impact actual sales. Water and Sewer Rates —Current rates for water and sewer are $2.56 and $2.33 respectively per thousand gallons. A rate increase of$0.19 for water and $0.19 for sewer is due to the issuance of new debt, energy related costs increases, and an increase in health care costs. The rates effective October 1,2001 are$2.75 for water and$2.52 for sewer. The rate structure includes the minimum fee of$7.50 for the first 2,000 gallons for both water and sewer, with 12,000-gallon cap on residential sewer. Using 8,000 gallons as an average residential consumption, the monthly water and sewer charge would increase by $2.28 or 5.1% per month. Water and sewer tap charges increased $100 generating an additional $20,000 in order to update fees based on actual costs associated with providing those services. See the Miscellaneous Section for additional information. EXPENDITURES • Inspection of(7)Elevated Storage Tanks per TNRCC $38,500 • Remove Pinehurst&I-10 Well sites $25,000 • Odor control units for new lift stations $24,000 • Pollution control: TNRCC required testing $6,000 • Vehicle Replacements—The following vehicles used in operations for Water and Sewer: $124,000 - Trackhoe for Wastewater Operations(Replaces 1991 Track hoe) $30,000 - %ton Utility Truck for Wastewater Operations(Replaces 1994 Utility Truck) 27,000 - Flatbed truck for Wastewater Operations(Replaces 1975 Truck) 56,000 - Trailer for Backhoe 11,000 • Water Rehabilitation Program — This budget proposes the continued funding of the water rehabilitation crew consisting of four employees. Since 1991,this program has replaced 80,000 feet of old,high maintenance water lines throughout the city. This program has improved the level of service to our residents and reduced the frequency of outages and maintenance activity. The funding provides for construction materials, supplies, and funds for contract plumbers to install service lines. $225,000 41 MAJOR BUDGET ISSUES Fiscal Year 2001-02 • Treated Water-The volume increase in treated water corresponds to the projected increase in water volume. $71,285 • Assistant Director of Utilities - An Assistant Director of Utilities would directly supervise the day-to-day activities of the Utilities department. This position will report to the Director of Public Works/Utilities. This position will make the department more effective both internally and externally and assist with implementation of the 2001 Utility System Bond Program. $76,481 • Merit Program - This budget proposes continuation of our current merit pay program. In January 2002, employees evaluated at "Meets Expectations" or above will receive a 3% to 6% increase, depending on their performance rating and their market position. See Miscellaneous Section for more information. $113,808 • Energy costs-The costs for electricity, fuel, and natural gas increased during 2001. Fuel prices have started to stabilize recently. The deregulated electricity market has many unknowns that could impact the budget. Opportunities to reduce the electricity consumed by the treatment plants and lift stations utilizing new technology is currently being reviewed. Regulatory requirements that require treatment of bypass water requires the plant to run longer which increases electricity usage. $407,466 • Employee Health Care Costs-The City has not been immune to the steady increase in health care costs that has been exhibited on a national level. The City has maintained the same premiums for the last seven years, however increases to health care have increased necessitating a revision to our rates. Based on a review by the City's consultant, a 35% increase in both the City's and employee's share of the health care premium to cover actual claims costs. The new rates will be effective on January 1, 2002. See Miscellaneous Section for more information. $114,300 • Debt Service Requirements - The current debt service requirement for 2001-02 is $3,474,937, includes an increase of$462,215 for new debt associated with the 2001 bond program and$3,012,422 for existing debt for a total of$3,474,637. WORKING CAPITAL In order to maintain fiscal stability governmental entities maintain a working capital balance to meet daily liquidity needs. Appropriate levels of working capital vary from entity to entity based on the relative impact of particular circumstances or financial conditions. The goal for working capital is 45 to 60 days operating capital. Working capital is defined as current assets (e.g. cash, investments, accounts receivable) less current liabilities(e.g. accounts payable). Projected working capital is estimated to be 63 days as of September 2002. SANITATION FUND The Sanitation Fund accounts for collection of residential refuse, brush and white goods collections, the yard waste management program and recycling activities. The Sanitation Fund currently provides the following services: • Twice per week curbside collection and disposal of residential garbage and heavy trash. (Waste Management) • Once a month curbside collection of brush and limbs. (City) • Provision of a drop-off-recycling center open 3 days per week. (Waste Management) • Provision for a junk drop-off center open 3 days per week. (City) REVENUES The Sanitation Fund's revenues are $2,881,000 and include an increase in the drop off fee at the recycling center. The annual rate will go from $5.00 per permit to $10.00 per permit to help defray the cost of operating the center. The cost to operate the recycling center is$186,394 and the revenues collected are$32,000. 42 MAJOR BUDGET ISSUES Fiscal Year 2001-02 The monthly fee for garbage collection for residents and Senior Citizens is $13.56 and $10.80, respectively (excluding sales taxes). Waste Management, the current contractor for residential household waste collection, increased rates effective July 1 from$7.93 to$8.19 per unit. No increase to the rates that customers pay in the 2002 budget. A growth factor of 1%has been projected on residential collections based on historical growth. Projected expenditures for 2002 exceed revenues by$31,049. Increases next year in the residential household waste collection contract based on an increase in the Consumer Price Index would increase the shortfall for 2003. A rate increase will be necessary in 2003 in order to maintain the current level of service. EXPENDITURES Total expenditures for the 2001-02 budget are $2,912,049, a net increase of approximately $92,000 or 3.3%. The increase consists of ongoing funding for market adjustments and benefit changes for personnel ($14,000); increases in health care costs ($12,000), increase in the contract for residential household waste collection ($62,000); and an increase in fuel costs($18,800). WORKING CAPITAL The working capital goal is 60 days. At September 30,2001,the working capital is estimated to be 68 days and is in line with our goal. Working capital is projected at 59 days for September 30,2002. CENTRAL SERVICES GARAGEFUND The Garage Fund provides service and repair for all City operations except for Fire and Police. The Garage Fund is supported through charges to user departments. Total expenditures including transfers for the 2001-02 budget are $1,340,997, a net increase of$137,313 (11.4%). The significant items making up the net increase are as follows: • Personnel cost increased $41,149 (11.2%), of which $9,000 is increased health care costs, $13,462 is included for merit and market adjustments. • Fuel cost increased$119,000(29%). • Capital outlay decreased $22,000 (100%). The prior year budgeted for the replacement of a 1985 service truck. The fee structure for the various types of vehicles are as follows: • Light vehicle rate(motor vehicles up to and including one ton load capacity) $50/Hr. • Medium vehicle and equipment rate(motor vehicles exceeding one ton capacity) $65/Hr. • Heavy and construction equipment rate $80/Hr. Fundamentally, municipalities need to maintain a Garage function; however, issues regarding quality and level of service have to be addressed in order to determine what the cost level should be for each specific entity. Each year since 1997, the prior year working capital deficit has been reduced. The budget for the Garage Fund is estimated to have a working capital of$75,261 as of September 30,2001. Excluding inventory on-hand of$91,113 would leave an operating working capital deficit of$22,695. WAREHOUSE OPERATION The Warehouse provides common items used on a daily basis throughout the city. The warehouse maintains and accounts for supplies used in the field for Public Services and Parks & Recreation, office supplies used by most all city departments and preventive and maintenance parts used on the city fleet. The Warehouse is supported through 43 MAJOR BUDGET ISSUES Fiscal Year 2001-02 operating transfers from the Garage and General Fund. Total expenditures for the 2001-02 budget are$180,185,an increase of$I 1,552 (6.9%). Estimated personnel costs increased $18,448 (13.2%) including an increase in health care premiums. The remaining difference is a$6,621 decrease in capital outlay. The working capital is estimated at $49,378 as of September 30, 2002. Excluding inventory on hand of$103,687 would leave an operating working capital deficit of$54,309. BAYTOWN AREA WATER AUTHORITY This fund accounts for the activities of the Baytown Area Water Authority (BAWA). BAWA is a water authority created by the Texas Legislature to supply water for the City of Baytown(City) and surrounding communities. The City comprises approximately 88% of BAWA's annual sales. BAWA is a separate legal entity; however, it is considered a component unit of the City. REVENUES The 2001-02 budget projects sales of $5,579,956 for 12.1 million gallons per day (MGD) based upon average rainfall years. Fluctuations to average rainfall can significantly impact actual sales. No increases are projected to BAWA's current rate structure of$1.26 per 1,000 gallons for the City of Baytown and $1.29 per 1,000 gallons for customers outside the city. Since the inception of the BAWA plant in April 1981, there have been three rate increases in 1988, 1993 and 1999. The 1999 increase provided funding for the issuance of debt for plant expansion. EXPENDITURES Total operating expenditures for the 2001-02 budget are $6,136,345, an increase of$577,707 or 10.4%. These expenses exclude the CIP transfer discussed in the Capital Improvement Program section. Highlights of major increases include: • An increase of$55,235 in electrical costs. • Operational increases of $67,545 in personnel services that includes increases in health care costs and market and merit adjustments. • Projected increase of$71,400 for increases in water volume and related chemical expenditures. • Replacement of a 1989 truck and a 1983 tractor for$45,000. • Lagoon cleaning and tank inspection of$50,000. • The debt service payment had a net increase of$295,739 which primarily included the first year payment for bonds that will be issued in 2002 totaling$4,403,000 (See Capital Improvement Program for additional information). Raw Water Supply Cost—BAWA purchases raw water from the City of Houston. The raw water supply contract with the City of Houston is in effect through the year 2020 and sets the maximum amount of raw water to be delivered to the BAWA plant at 11.9 MGD without penalties. BAWA anticipates no rate increase from the City of Houston for next year; therefore, there will be no pass through increase in the cost of raw water for the 2002 fiscal year. The surcharge for water purchased over the 11.9 MGD is nominal at this time. Debt Service — The current debt service requirement for 2001-02 is $2,329,258. This includes an increase of $377,927 for new debt issuance and $1,951,331 for existing debt. Two of the five bond issues outstanding will be paid off by fiscal year 2003. The pay off of these bonds provides debt capacity for future bond issues. 44 MAJOR BUDGET ISSUES Fiscal Year 2001-02 CAPITAL IMPROVEMENT PROGRAM The BAWA Surface Water Treatment Plant expansion should be completed by the fall of 2001 and will increase the current rating of 13 MGD to an estimated 19.5 MGD. The expanded plant will be able to produce approximately 26 MGD on a short-term basis, if necessary. The additional plant capacity will be available for the fast quarter of the year 2002. A comprehensive rate study was conducted in 2001 to address the potential impact the new customers would have on the existing rates and plant capacity. BAWA has experienced no shortages of raw water supply to the plant or interruptions to service to its customers. As part of the study, BAWA plans to upgrade plant capacity to 26 MGD. Revenue bonds totaling $4,403,000 will be issued in 2002 for this project. There is currently one line supplying water to BAWA's major customer, the City of Baytown. A second line is planned in 2003 at an estimated cost of $3,500,000. The 2002 budget includes a transfer to the BAWA Capital Improvement Program (CIP) of $622,073, which represents non-operating revenues received from a mineral royalty. Utilizing non-operating funds in the CIP program will reduce the amount of debt issued in the future. WORKING CAPITAL In order to maintain fiscal stability, governmental entities maintain a working capital balance to meet daily liquidity needs. Appropriate levels of working capital vary from entity to entity based on the relative impact of particular circumstances or financial conditions. The goal for working capital is 45 to 60 days. Working capital is defined as current assets (e.g. cash, investments, accounts receivable) less current liabilities (e.g. accounts payable). Projected working capital is estimated to be 68 days as of September 2002. CRIME CONTROL AND PREVENTION DISTRICT The fiscal year 2001-02 budget represents year four of a five-year sales tax passed by voters in 1998 for crime control and prevention efforts. The half-cent sales tax is collected by the state and remitted monthly to the City. REVENUES—Sales tax is projected at$3,366,000 for fiscal year 2001-02 and is based on a 2%growth estimate. OPERATING EXPENDITURES—Operating expenditures for 2001-02 are projected at$1,470,848. This includes funding for ten police positions and a full year cost of operating the new jail facility that will be completed during the 2000-01 fiscal year. Other highlights of the budget include the following: • Increases in personnel services due to market adjustments in existing budgeted positions, 2002 merit program and an increase in health care cost. $50,529 • Radio infrastructure maintenance - The original maintenance period for the 800-trunking radio equipment will expire at end of the 2001 budget year. This proposal provides an annual 24/7 maintenance agreement for the 4 consoles, 10 mobile control stations, 18 control stations, 1 radio network control and 1 data base station. $41,747 • One-half year of funding for reimbursement to the General Fund for a full-time Municipal Court Judge. See General Fund for more information. $33,786 • One full year of funding for reimbursement to the General Fund for the addition of a Property Room Disposal Technician. See General Fund for more information. $34,529 • Police Lieutenant-This program places an additional Lieutenant on Patrol to provide better staff coverage to the shifts. See General Fund for more information. $35,000 • Full year of funding for five new Jailers. See General Fund for more information. $205,751 45 MAJOR BUDGET ISSUES Fiscal Year 2001-02 CAPITAL EXPENDITURES—The capital budget for CCPD is$566,088 and includes the following: • Vehicle replacements — The budget includes funding for the replacement of five midsize vehicles ($111,000), nine full-size vehicles($207,000), three %ton pickup trucks with lift gates($76,500),two sport utility vehicles ($56,000)including equipment,two radar units and thirteen light bars($26,800)and two K-9 cages($2,800).$480,100 • Radio and Testing Equipment — The budget includes funding for two handheld radios for victims of violence units($6,000),replacement batteries for 800-trunking portables radios($18,675),reprogramming of all portable and mobile radios ($3,281), and a bi-directional antenna system that will enable the mobile data terminals to have direct access to state and federal databases($24,000). $51,956 I • Municipal Court Imaging Software — The budget includes funding for year two of four payments to the Capital Replacement Fund. $34,032 WORKING CAPITAL Projected working capital for fiscal year 2001-02 is $1,050,723 (113 days). The City's goal is to maintain at least 60 days working capital in its operating funds. Transitional funding of$600,000 has been included in the 2001-02 budget to assist with the transition to General Fund support in the event the CCPD sales tax is not re- authorized by the voters. This cost was included in the five year CCPD financial plan in years 4 and 5. The budget, as presented, provides the resources needed to operate the new jail and court facility and continue planned law enforcement initiatives. MUNICIPAL DEVELOPMENT DISTRICT On May 5, 2001, in the general election, the citizens of the City of Baytown voted to authorize the creation of the Baytown Municipal Development District and the imposition of a sales and use tax at the rate of one-half of one percent for the purpose of financing economic development projects that provide economic benefit and diversify the economic base of the community. The board is composed of the Mayor, six council members and four at-large resident members. Collections for the tax will begin October 1,2001 and will be remitted monthly by the state to the city. REVENUES - Sales tax is projected at $3,085,000 for fiscal year 2001-02 and is based on eleven months of the estimated sales tax received for the CCPD Fund,which also has a one-half of one percent tax rate. EXPENDITURES - Phase one projects, which are planned for the next five years, include the areas of economic development; streets, drainage, sidewalks and signalization; utilities; and parks. A total of$2,975,000 is available for projects. Project administration costs of$137,500 have been included for the first year of operation. The budget also includes$17,500 for contingency funding. 46 L CITY OF BAYTOWN 2001-02 BUDGET SCHEDULE OF SUPPLEMENTAL REQUESTS Department Department Request Budget 101 General Fund 1060 Secretary II(9 months) $ 26,020 1070 Mainframe Data Storage 22,540 Administrative Assistant/Help Desk Coordinator,furniture and equipment 55,258 System Administrator(GIS),hardware and software 147,457 Webpage Development(2/3) 100,000 Inspections Software Upgrade(Encompass)(pmt. I of 4) 10,625 Recurring Costs for Inspections Software Upgrade 1,220 Financial Software Upgrade(pint. I of 4) 56,900 Recurring Costs for Financial Software Upgrade 1,220 Parks&Recreation Software(port. 1 of 4) 15,500 Recurring Costs for Parks&Recreation Software 6,280 Departmental Requests 60,842 1080 Transportation Thoroughfare Plan 125,000 1140 Marketing Pens&Supplies 2,863 Police&Fire Promotional Exams 13,500 Oak Award 6,500 1170 Full-Time Municipal Court Judge for 6 months 33,786 Increase for New Court Building Operating expenses 66,654 1190 Image Campaign 37,500 Compensation&Personnel 113,299 2000 Patrol Lieutenant 35,000 Property Room Disposal Technician 34,529 Mugshots Transferred to CD 8,100 Animal Control Pilot Program Continuation 73,121 (5)Jailer Supervisors 205,751 2020 Thermal Imaging Camera 18,000 2030 Air Time and Programming Costs 4,813 2040 Staff3rd Mobile Intensive Care Unit(3 New Paramedics)and equipment 146,218 Associate Medical Director 5,520 3020 Bitimum Applicator(installing roadway markers) 7,000 (12)Pagers for School Flashers&(3)Phone Lines for Signal Comm. 1,600 Sign Plotter 15,000 Traffic Engineer Contract Increase 30,000 3030 Two Vehicle-mounted distance measurement devices 1,030 Project Management Software 14,694 Apartment,Man.Home&RV Park Inspector(Part-time to Full-time) 27,803 Clerk II-(Part-time to Full-time) 17,781 Construction Project Manager 44,785 Printing of FEMA Brochures 4,970 4000 Electronic Inspections System 8,500 Litter Abatement Program 15,000 Landfill Disposal Expenditures 7,500 Increase of 600 part-time application hours for Mosquito Control Staff 7,105 5000 Two Entrapment Systems for each drain at 2 swimming pools 3,300 Uniforms for 25 full-time and 6 part-time employees 11,257 Electronic Marquee 27,500 6 Wheel Drive Gator(Heavy duty small truck) 8,500 Office furniture for Parks&Recreation Office 3,000 47 CITY OF BAYTOWN 2001-02 BUDGET SCHEDULE OF SUPPLEMENTAL BEQUESTS Department Department Request Budget Outdoor Vaccum Cleaner $ 65,000 6000 Repairs on Library Building 32,000 Expand the capability for library telephone service 1,860 Total General Fund $ 1,789,201 401 Debt Service Fund 8000 Arbitrage Calculation $ 9,450 Debt payment for year 1 of 2001 Bond Program 607,876 Total Debt Service Fund $ 617,326 501 Water&Sewer Fund 3050 New position-Assistant Dir.Of Utilities $ 76,481 9010 Debt payment for year I of 2001 Bond Program 462,515 Total Water&Sewer Fund $ 538,996 232 Hotel/Motel Fund 5030 Decorative Banners for City of Baytown activities $ 10,000 Ads&Publicity to support festivals in town 5,000 Image Campaign 37,500 Webpage Development (1/3) 50,000 Total Hotel/Motel Fund $ 102,500 48 CITY OF BAYTOWN 2001-02 BUDGET FUNDED CAPITAL OUTLAY Budget Department Description Base New General Fund Fiscal Operation Chair, file cabinets $ 1,000 $ - Tax Software(pint.2 of 3) 17,647 Legal Services Machine and Equipment-PC for Secretary II - 1,375 ITS Software Licensing 38,000 Mainframe Data Storage - 19,600 Furniture and Desk,chair,filing cabinet for Admin.Assistant - 2,700 Personal Computer and Software - 10,140 Furniture and Desk,chair,filing cabinet for GIS System Administrator - 2,700 GIS Server-System Administrator - 37,700 GIS Software-System Administrator - 26,500 Personal Computer and Software for GIS-System Administrator - 1,940 Inspections Software Upgrade(pmt. I of 4) - 10,625 Financial Software Upgrade(pint. I of 4) - 56,900 Parks&Recreation Software(Capital Lease pint. I of 4) - 15,500 Dept.Requests/computers and accessories - 19,928 General Overhead Signs(City Pride,Library,and Parks&Rec) 30,500 - Capital Lease Purchase(payment 2 of 3)for Sirens 17,061 - Capital Lease Purchase(payment 1 of 3)for Sirens 18,662 - Police 5 Video Cameras 25,000 - New Vehicle Outfitting-Vector w/Signal Master, Siren&Misc. 1,600 - New Vehicle Outfitting- Dual Antenna Radar 1,875 - New Vehicle Outfitting-Eyewitness Camera 4,525 - New Vehicle Outfitting-Laptop Computer 3,302 - 1/2 Ton Extended Cab P/U with Police Package 25,000 - New Vehicle Outfitting-Trunking Radio 2,600 - New Vehicle Outfitting-Modem 3,000 - Fire Roof repairs on Fire Admin.&shop buildings 50,000 Welder for steel, stainless steel and aluminum 3,500 - Compact Utility Vehicle(replacement of 1993 Caprice) 23,200 - Emergency Lights for Compact Utility Vehicle 1,500 - Striping and lettering for Compact Utility Vehicle 500 - Mobile 800 MHz trunked mobile radios(2) 6,000 - V14F Mobile Radios(2) 6,000 - OPTICOM system, including installation for the following intersections: - N. Main @ Cedar Bayou Road 9,500 - N. Main @ Fayle Street 6,500 - W. Baker Road @ Cynda Brook 9,500 - N. Alexander @ E.James 6,500 - Hwy. 146 @ Ferry Road 6,500 - Cabling/Conduit 1,500 - Utility Vehicle(replacement of Shop 84, 1994 Ford)(Equipped) 25,200 - Tow Vehicle(pmt.3 of 7) 2,873 - Installation of 300'of buffer fence at Fire Station 3 4,000 - Replacement of 5 Self Contained Breathing Apparatus(SCBA) 15,000 - 49 CITY OF BAYTOWN 2001-02 BUDGET FUNDED CAPITAL OUTLAY Budget Department Description Base New Replacement of 10 SCBA Cylinders 7,500 Replacement of Fire hose 5,000 Replacement of generator on Engine Five(Shop 52) $ 8,500 $ Extend-O-Bed for Battalion One(Shop 6) 2,000 Front end repair-CP-I 3,000 Portable trunked radio 3,000 1998 Pierce Pumper(Shop#34)(pmt.4 of 7) 45,150 Fire Station One Repairs(payment 1 of 5) 33,800 Thermal Imaging Camera - 18,000 EMS Replace EMS Ambulance Stretcher(2) 6,000 - Remount 1992 reserve ambulance to new chassis and refurbish 55,000 - Remount Ambulance Module(pmt.2 of 3) 9,059 - Staff 3rd Mobile Intensive Care Unit- 12-Lead Debibrillator/Monitor - 20,000 Streets&Drainage Contract Concrete repair 291,800 - Sweeper(pmt. 1 of 5) 33,800 - Sweeper(pmt.3 of 5) 24,674 - 8-Yd. Dump Truck 58,000 - In-house Capital Projects 50,000 Contracted Capital Projects 50,000 - Excavator(pmt. 1 of 5) 58,250 - Laser level,tripod and grade rod(to replace instrument level) 6,000 - Traffic Control Sign Plotter - 15,000 Walk Behind Paint Machine 8,000 - Signal Systems-Spur 55 and Hwy. 146 140,000 - Bitimum Applicator - 7,000 Two vehicle mounted measurement systems - 1,030 Eng.&Insp. Motor Vehicle 15,000 - Computer for position from part-time to full-time - 1,375 Cnstruction Mgr.-Full Time/Desk and Chair 550 Construction Mgr.-Full Time/Computer - 1,375 Public Health Chemical tanks on vehicles upgrade to two tanks per vehicles(2) 2,000 - Touch Pad Lap-top Computer - 3,500 Parks&Recreation Repair of the roof for the Community Center 22,000 - Repair of the HVAC system at the Community Center 20,000 - Replacement of tables(50) 10,000 - TVNCR Combination 1,000 - Install 2 entrapment sys. for each drain at 2 swimming pools - 3,300 Installation of electronic marquee - 27,500 Office Furniture for Parks&Recreation Office: - 3,000 Median noser paver project 5,000 - Park sign project 7,500 - Asphalt overlay of the parking areas at Roseland Park 28,000 - Replace the fences at Jenkins Park Baseball Fields 7,500 - Replace main disconnect at the Sports Complex 30,000 - Shelter&fence at the Sports Complex 2,500 - Replace tent tops for 3 tents(3 @$1,109) 3,327 - 4 wheel drive outfront mower-(replace 1993) 18,000 - 50 CITY OF BAYTOWN 2001-02 BUDGET FUNDED CAPITAL OUTLAY Budget Department Description Base New Outfront mower-(replace) 15,000 Lowboy trailer-(replace 16' 1985 shop built trailer) 1,750 50 HP tractor-(replace 1982 tractor) 18,000 Replacement of play equipment for various parks 20,000 Jenkins/Holloway Improvements(pmt.2 of 2) 49,089 Lights/Jenkins Park(pmt.2 of 5) 50,391 Roseland Park Road Improvements(pmt.2 of 5) 53,103 - 6 Wheel Drive Gator with hydraulic dump bed - 8,500 Outdoor Vaccum Cleaner - 65,000 Library Installation of lawn sprinkler system 4,400 - Reading room chairs(6) 3,600 Purchase of books 79,984 - Audio visual materials for adults,juveniles, literacy bookmobile patrons 13,010 - Structural repairs to the Library - 32,000 Phone System Expagsion - 1,860 Total General Fund $ 1,746,232 $ 414,598 Water&Sewer Fund W&S Overhead Utility Billing Building Maintenance $ 5,000 $ - Water Distribution Capital Lease(payment 3 of 5)on 8 yd. Dump Truck 34,071 - Wastewater Op. Replace 1991 Kubota Trackhoe 30,000 Replace 1994 3/4 ton Utility Truck-(mileage 275333) 27,000 - Vactor Truck(payment 3 of 5) 124,036 - Replace 1975 International Truck 56,000 - Utility Construction PVC Pipe&Fittings 1,000 - Material for Sewer Taps 5,000 - Meter Boxes 5,500 - Meters 10,500 - Tubing 5,500 - Brass Fittings 10,500 - Contract Plumbers, Sand, Stabilize, Pipe&Fittings 225,000 - Trailer for Backhoe 11,000 - 2 1/2 Ton Flatbed Truck(payment 3 of 3) 18,627 Total Water& Sewer Fund-$ 568,734 $ Solid WasteFund Solid Waste Picker Truck(payment 1 of 4) $ 25,850 $ Chipper(payment 4 of 4) 49,641 - Total Solid Waste Fund $ 75,491 $ Hotel/Motel Fund Hotel/Motel Building improvements for the Bayland Island Facility $ 53,000 $ - Total Hotel/Motel Fund-$ 53,000 $ - 51 BAWOWN MISCELLANEOUS INFORMATION • Compensation Plan • Water and Sewer Rates • 2001 Bond Program Financing • Health Care Costs • Graphical Information System (GIS) • Web Development • Baytown 2020 Comprehensive Plan Update Summary • Unfunded Supplemental Requests • Unfunded Capital Requests 53 M e W-ra41.duwvw To: Monte Mercer, City Manager From: Alison Froehlich-Smith, Director of Human Resources Subject: Compensation Plan Review Date: August 27,2001 Non-Civil Service Plan The success of any Compensation Plan requires constant maintenance and market adjustments to stay competitive. The City of Baytown uses the data compiled in the Texas Municipal League Salary Survey to compare our salary structure with the local area market that consists of cities in Harris and Galveston County with a population over 20,000. The benefits to using this market would be competitiveness in our local area enabling us to attract and retain qualified employees. Our philosophy is to have a market based compensation system,which means that our midpoints should be equal to market. Non-Civil Service 2000/2001 Budget Year In 2000/2001 we adjusted our salary structure by 7.5% and therefore our structure is currently at market. However, we only adjusted current incumbent salaries by 5.0%. Therefore, our recommendation is to implement Phase II of the transition plan we began last year. Phase II will provide employees below market with a 2.5%market adjustment and employees at or above midpoint will receive a 1.5% increase to maintain their equivalent position relative to the market. Employees will only be eligible for market adjustments if they have met performance expectations. Clerical Job Family In 1995, an analysis of our clerical/secretarial positions was conducted to standardize the requirements of the positions and the salary structure. At that time, there was a clear distinction between clerical and secretarial duties and positions. Over the last several years as the City services and technology have expanded, so have the duties and responsibilities of our clerical/secretarial staff. These changes to the positions have resulted in a blurring of the lines between the clerical and secretarial positions. This has created a misalignment in the positions. Our recommendation is to reclassify the clerical/secretarial positions into three tiers of Administrative Support. Based on the duties and responsibilities that are currently being performed by these positions,they will be placed appropriately in levels I-III. Part-time Positions The previous compensation philosophy for part-time salaries was to pay minimum wage or a minimum wage for a particular position which was not equivalent to the full-time salary. Over the past two years, we have been moving part-time salaries to be equivalent to the respective full-time position. This has created compression among our tenured part-time employees. We are recommending that part-time employees with more than two years of service with the City receive positioning based on their tenure. Employees who have five years of service or more would be placed at midpoint. Also, to assist in alleviating the compression and to prevent further compression, we are recommending that part-time employees be 54 eligible for merit increases every two years. Theoretically, part-time employees work half the hours of a full-time employee. Therefore, two years of part-time employment is equivalent to one year of full-time employment and full-time employees are eligible every year for a merit increase. Performance evaluations would be conducted in October and any associated increase, if warranted, would be given in January. Civil Service Plan Police Department-2001/2002 Budget Year Police Civil Service - Staff surveyed the same peer cities used in 2000 to determine our relationship to market for the police classifications. The proposed budget includes funding to increase monthly base pay for Patrol Officers $200. For the rank of Sergeant, Lieutenant, and Captain we are recommending implementing a four-tier structure. A four-tier structure will allow the City to stay more competitive to the market for these ranks. Salary increases for these ranks range from 1%- 15%. Fire Department-2001/2002 Budget Year Staff surveyed the following cities: Beaumont, Bellaire, Galveston, Houston, Missouri City, Sugar Land, and Texas City to determine our relationship to the market for the fire compensation. The following increases were presented during the collective bargaining negotiations: Fire fighters will receive a 9% increase on the base salary with adjusted longevity. The Equipment Operators will receive an average 4.2% increase; Lieutenants will receive an average increase of 6.3%; Battalion Chief will receive an average increase of 10.4%; and Assistant Chiefs will receive an average increase of 7.4%. These increases include the restructuring of the compensation plan from two tiers to three tiers for ranks of Lieutenant, Battalion Chief,and Assistant Chief. 55 N O r Oro O N M V Vnl b r r W ONO W W OMO 00 O�0 W OHO W W O�0 Ono e O 5 F N N M M M M M M M M M M M r4 M M M M M t'n M M M M M M O N o o e o 0 o e o •> O T a0 N �o 0 7 W * N r n v N M M n 00 00 00 00 of T N p W N N N N N N N N N N N N N N N N N N N N N N N N N N r r% r r n r r r n N N N N N N N N N N N N N N N N N N a � T Ar N r Ono T A C N _ N N M M M M �T a0 O. N M Qp � F N N N lV M Hl M f�1 M M f�f f'�1 M M l�l l+l M M M M M M M M M M � � o ai Vt b h b b b Q pp 0 T N N M M M M M � y •y O Vt O vt O O O O O N � O V1 r O N Vo Vt V1 vt O O O O --�O � G .• N 7 Vt �D r W pi O O zl V O O � G y Q � N N � N V�i vt vl vl vt vt vl vl vl Vl vl vt h vl vl vl vt v) vl vl vl vl v) vl vl vt vl vNt vNi vNl VN1 h h h h h h h h h h h h h h vNi Wi % Wi N N N N N N f V N N N N N N N N N N N N N N N f V N City of Baytown Police Sergeant 0 o 0 o o Change Current* Survey* Current to Proposed * Proposed to Proposed to Years in Rank Monthly Rate Monthly Rate Survey Rate Monthly Rate Survey Rate Current Rate Entry 3,978 3,883 102.4% 4,018 103.5% 1.0% Year 1 3,978 3,940 101.0% 4,018 102.0% 1.0% Year 4,035 4,180 96.5% 4,159 99.5% 3.1% Year 10 4,035 4,485 90.00/0 4,305 96.0% 6.7% Year 15 4,035 4,504 89.6% 4,456 98.9% 10.4% Year 20 4,035 4,544 88.8% 4,456 98.1% 10.4% Year 25 4,035 4,561 88.5% 4,456 97.7% 10.4% Average 93.8% 99.4% 6.2% * Excludes Longevity Current Adopted Base Longevity Total Year Base Longevity Total 3,978 3,978 1 4,018 4,018 3,978 3,978 2 4,018 4,018 3,978 3,978 3 4,018 4,018 3,978 3,978 4 4,018 4,018 4,035 4,035 5 4,159 4,159 4,035 4,035 6 4,159 4,159 4,035 4,035 7 4,159 4,159 4,035 4,035 8 4,159 4,159 4,035 4,035 9 4,159 4,159 4,035 4,035 10 4,305 4,305 4,035 4,035 11 4,305 4,305 4,035 4,035 12 4,305 4,305 4,035 4,035 13 4,305 4,305 4,035 4,035 14 4,305 4,305 4,035 4,035 15 4,456 4,456 4,035 4,035 16 4,456 4,456 4,035 4,035 17 4,456 4,456 4,035 4,035 18 4,456 4,456 4,035 4,035 19 4,456 4,456 4,035 4,035 20 4,456 4,456 4,035 4,035 21 4,456 4,456 4,035 4,035 22 4,456 4,456 4,035 4,035 23 4,456 4,456 4,035 4,035 24 4,455 4,456 4,035 4,035 25 4.456 1 4,456 i? City of Baytown Police Lieutenant 0 o 0 o o Change Current* Survey * Current to Proposed* Proposed to Proposed to Years in Rank Monthly Rate Monthly Rate Survey Rate Monthly Rate Survey Rate Current Rate Entry 4,458 4,456 100.0% 4,502 101.0% 1.0% Year 1 4,458 4,507 98.9% 4,502 99.9% 1.0% Year 4,526 4,680 96.7% 4,637 99.1% 2.5% Year 10 4,526 4,983 90.8% 4,776 95.8% 5.5% Year 15 4,526 5,002 90.5% 4,919 98.3% 8.7% Year 20 4,526 5,028 90.0% 4,919 97.8% 8.7% Year 25 4,526 5,028 90.0% 4,919 97.8% 8.7% Average 93.9% 98.6% 5.1% * Excludes Longevity Current Adopted Base Longevity Total Year Base Longevity Total 4,458 4,458 1 4,502 4,502 4,458 4,458 2 4,502 4,502 4,458 4,458 3 4,502 4,502 4,458 4,458 4 4,502 4,502 4,526 4,526 5 4,637 4,637 4,526 4,526 6 4,637 4,637 4,526 4,526 7 4,637 4,637 4,526 4,526 8 4,637 4,637 4,526 4,526 9 4,637 4,637 4,526 4,526 10 4,776 4,776 4,526 4,526 11 4,776 4,776 4,526 4,526 12 4,776 4,776 4,526 4,526 13 4,776 4,776 4,526 4,526 14 4,776 4,776 4,526 4 526 15 4,919 4,919 4,526 4,526 16 4,919 4,919 4,526 4,526 17 4,919 4,919 4,526 4,526 18 4,919 4,919 4,526 4,526 19 4,919 4,919 4,526 4,526 20 4,919 4,919 4,526 4,526 21 4,919 4,919 4,526 4,526 22 4,919 4,919 4,526 4,526 23 4,919 4,919 4,526 4,526 24 4,919 4,919 4,526 4,526 25 4,919 4,919 58 City of Baytown Captain 0o 0o o Change Current* Survey * Current to Proposed* Proposed to Proposed to Years in Rank Monthly Rate Monthly Rate Survey Rate Monthly Rate Survey Rate Current Rate Entry 4,905 4,873 100.7% 5,062 103.9% 3.2% Year 1 4,905 4,939 99.3% 5,062 102.5% 3.2% Year 5,125 5,185 98.8% 5,390 104.0% 5.2% Year10 5,125 5,595 91.6% 5,500 98.3% 7.3% Year 15 5,125 5,655 90.6% 5,900 104.3% 15.1% Year20 5,125 5,749 89.1% 5,900 102.6% 15.1% Year 25 5,125 5,803 88.3% 5,900 101.7% 15.1% Average 94.1% 102.5% 9.2% * Excludes Longevity Current Adopted Base Longevity Total Year Base Longevity Total 4,905 4,905 1 5,062 5,062 4,905 4,905 2 5,062 5,062 4,905 4,905 3 5,062 5,062 4,905 4,905 4 5,062 5,062 5125 5,125 5 5,390 5,390 5,125 5,125 6 5,390 5,390 5,125 5,125 7 5,390 5,390 5,125 5,125 8 5,390 5,390 5125 5,125 9 5,390 5,390 5,125 5,125 10 5,500 5,500 5,125 5,125 11 5,500 5,500 5,125 5,125 12 5,500 5,500 5,125 5,125 13 5,500 5,500 5,125 5,125 14 5,500 5,500 5,125 5,125 15 5,900 5,900 5,125 5,125 16 5,900 5,900 5,125 5,125 17 5,900 5,900 5,125 5,125 18 5,900 5,900 5,125 5,125 19 5,900 5,900 5,125 5,125 20 5,900 5,900 5,125 5,125 21 5,900 5,900 5,125 5,125 22 5,900 5,900 5,125 5,125 23 5,900 5,900 5,125 5,125 24 5,900 5,900 5,125 5,125 25 5,900 5,900 59 an BAD CITY OF BAYTOWN MEMORANDUM TO: Monte Mercer, City Manager FROM: Donna Sams, Director of Finance DATE: July 23, 2001 SUBJECT: Proposed 2002 Water& Sewer Rates The proposed 2001-2002 budget includes a rate increase for $0.19 for water and $0.19 for sewer services. The increase is proposed to fund the debt service payment for bonds issued under the 2001 Utility System Bond Program, operational increases for energy related costs and increases in health care costs. Other operational increases were covered by the growth in volume of water sold. Operational Increases Operational increases in health care costs, energy related cost for fuel, electricity and natural gas totaling $521,766 necessitated a $0.10 increase on water and sewer rates, respectively. The utility costs may decrease or stabilize next year based on electric utility deregulation. Any savings realized in 2002 would reduce the amount of rate increase for operations and debt in future years. Debt Service Increase The proposed 2002 budget includes $462,215 for the debt payment on the bonds that will be issued in the fall for the first year of the 2001 Bond Program. Bonds of$5,385,000 are proposed and will be reviewed by City Council prior to issuance. A rate increase of$0.09 on water and sewer respectively is proposed. A rate increase of$0.58 on water and $0.58 on sewer was planned to finance the 2001 Utility System Bond Program. The balance left for future years after deducting the $0.09 increase in 2002 will be $0.49 on water and sewer respectively. A customer with a consumption of 8,000 gallons per month will realize a $2.28 per month or 5.1%. An example of the impact that the rate increase will have on water and sewer bills for customers with various consumption levels is demonstrated in the table on the following page. 60 City of Baytown Impact on Water& Sewer Bill with Selected Rate Changes Residential Service Only Current Rates Min (1) Water Sewer Total % Rates $ 15.00 $ 2.56 $ 2.33 $ 4.89 Change Consumption in 1,000's 8 22.86 21.48 44.34 Consumption in 1,000's 10 27.98 26.14 54.12 Consumption in 1,000's 12 33.10 30.80 63.90 - onsum tion in 1,000's 16 43.34 30.80 74.14 1 - (1) Minimum Pays for first 2,000 gallons, remaining consumption multiplied times rate (2) Sewer charge capped at 12,000 gallons Rate Change 10/1/2001 Increase $0.38 Total ( $.19 each) Min Water Sewer Total % Rates $ 15.00 $ 2.75 $ 2.52 $ 5.27 Change Consumption in 1,000's 8 24.00 22.62 46.62 5.1% Consumption in 1,000's 10 29.50 27.66 57.16 5.6% Consumption in 1,000's 12 35.00 32.70 67.70 5.9% onsum tion in 1,000's 16 46.00 32.70 78.70 1 6.2 (1)Minimum Pays for first 2,000 gallons, remaining consumption multiplied times rate (2) Sewer charge capped at 12,000 gallons Total Total Total increase in average bill Water Sewer Monthly Annual Consumption in 1,000's 8 1.14 1.14 2.28 27.36 Consumption in 1,000's 10 1.52 1.52 3.04 36.48 Consumption in 1,000's 12 1.90 1.90 3.80 45.60 Consumption in 1,000's 16 2.66 1.90 4.56 54.72 1)Minimum Pays for first 2,000 gallons, remaining consumption multiplied times rate 2 Sewer charge capped at 12,000 gallons 61 aft BAD CITY OF BAYTOWN TO: Monte Mercer, City Manager FROM: Donna Sams, Director of Finance DATE: July 23, 2001 SUBJECT: 2001 Bond Program Overview of Financing Plan Strategies for providing resources needed to implement the 2001 Bond Program were reviewed and developed with the Bond Committees prior to the election in 2001. Key points of the plan for financing the 2001 bond program were based on increases to the tax rate. The 2002 budget will represent the first year of the 2001 Bond Program. Elements included in the budget that relate to the original financing plan are summarized below. General Obligation Bonds Voters approved a five-year capital improvement program with projects funded by general obligation bonds of$29,490,000 in the May 2001 bond election. Financing for debt issued for these projects was proposed for up to a $0.025 cent increase on the ad valorem rate. The 2002 budget includes the issuance of $7,007,000 in General Obligation Bonds for projects scheduled in year 1 of the 2001 Bond Program. Growth in the preliminary assessed valuations negated the need for a rate increase in 2002. Any reductions in the final assessed valuation received from the Harris County Appraisal District will impact the budget. Additional funding of $350,000 has been added to the Capital Improvement Program Fund (CIPF) for a total of$1,250,000 to provide a funding source to offset debt service costs from future 2001 Bond Program debt issues. The funding will assist in maintaining a stable tax rate throughout the life of the 2001 Bond Program. Municipal Development District(MDD) Voters approved a sales tax for one half of one percent for projects that provide economic benefit and diversify the economic base of the community. Suggested projects totaling $14,800,000 over a five-year period is proposed from the MDD. Projects totaling $2,975,000 will be submitted to the MDD board for consideration in the 2002 budget. 62 MEMORANDUM TO: Monte Mercer, City Manager FROM: Alison Froehlich-Smith, Director of Human Resources DATE: July 23, 2001 SUBJECT: Health Care Costs The Risk Management Fund Board of Trustees received information from the City's consultant, HCC, about the current funding status for health care costs. Increases in costs over the past 18 months necessitate the City's increased funding to cover additional costs being incurred. The 2002 budget includes a 35% increase and recommends cost saving changes to the existing plan. The rate increase will cover the estimated 2002 health care costs with no allowances for inflationary growth for next year. We are using the plan adjustments to offset any inflationary increases. The contribution ratio we currently have for employee only coverage, which is 91% City contribution and 9% employee contribution, has been maintained. Some of the reasons for the increase include increased utilization, increased administrative costs, consolidation in healthcare providers giving them bargaining leverage, and an increase in catastrophic cases. The City has considered several options to address rising health care costs. These options include increasing contributions, raising the deductible and/or out-of-pocket maximums, reducing covered benefits and absorbing health care cost increases. The City has not increased the contributions to employees for the last seven years. Health care costs traditionally have lagged anywhere from 60 to 90 days which further exacerbates trend data analysis. Claims analysis by type of service category highlights areas of increase: 10/l/98- 10/1/99- 4 Months Annualized Percent Category 10/1/99 10/1/00 Ending 2/1/01 for FY 2001 Change Hospital $ 790,685 $ 993,844 $ 457,477 $ 1,372,431 38.1% RX 569,452 720,323 253,553 760,659 5.6% Surgery 401,811 457,319 150,446 451,338 -1.3% X-Ray/Lab 352,550 340,535 122,713 368,139 8.1% Doctor - 152,169 241,826 86,096 258,288 6.8% Miscellaneous/Other 420,574 266,250 112,920 338,760 27.2% Total Claims $ 2,687,241 $3,020,097 $ 1,183,205 $ 3,549,615 17.5% A review of the benefit package was also presented by HCC. Changes to the plan have been proposed that will enhance medical benefits available for employees and streamline costs. We have highlighted the changes below: 63 (1) New PPO Network: Changing Preferred Provider Organization (PPO) Networks from Beechstreet to PHCS (Private Healthcare Systems, Inc.). PHCS is one of the largest networks and therefore they are able to negotiate better rates with the hospitals and doctors. This will facilitate a cost savings for both the employee and the plan. The employee will also have more choices when selecting a hospital or doctor. The overall discounts provided by PHCS were 5 1% compared to 20% with Beech Street. PHCS has much better discounts at San Jacinto Methodist Hospital than Beech Street does. It is expected that the majority of the City's hospital charges would be from San Jacinto Methodist. A savings of 4%is estimated due to this change. (2) Referrals No Longer Needed: A referral from your Primary Care Physician will no longer be required to see a specialist. This step cost the plan additional money for managed care. (3) Benefit Information Available on the Internet: We added the internet ability and access to health insurance information through InterCare On-Line Healthx System. (4) Precertification Simplification: Precertification is only required for: inpatient hospitalization, MRI/CAT scans, outpatient surgical procedures, and podiatry services (after the initial visit). Precertification is for notification purposes only and not approval. Health care is difficult to project. Staff will continue to monitor health care costs closely, however this is an item we expect to address again next year. 64 City of Baytown Schedule of Health Care Rates CURRENT RATES Employee City Monthly Employees Covered Contribution Contribution Contribution Covered Employee only $ 20.00 $ 215.70 $ 235.70 206 Employee with up to 2 dependents 102.50 386.42 488.92 163 Employee with 3 to 4 dependents 106.64 386.42 493.06 118 Employee with 5 or more dependents 110.76 386.42 497.18 16 Retiree only 20.00 215.70 235.70 34 Retiree with up to 2 dependents 102.50 386.42 488.92 31 Retiree with 3 to 4 dependents 106.64 386.42 493.06 0 Retiree with 5 or more dependents 110.76 386.42 497.18 1 Retiree only with medicare 20.00 109.64 129.64 32 Retiree with medicare and dependents 106.64 219.28 325.92 32 Retiree dependent only 106.64 386.42 493.06 2 Retiree disability with dependent 106.64 386.42 493.06 1 636 PROPOSED RATES(35% INCREASE) Employee City Monthly Employees Covered Contribution Contribution Contribution Covered Employee only $ 27.22 $ 293.54 $ 320.76 206 Employee with up to 2 dependents 139.50 525.88 665.38 163 Employee with 3 to 4 dependents 145.14 525.88 671.02 118 Employee with 5 or more dependents 150.74 525.88 676.62 16 Retiree only 27.22 293.54 320.76 34 Retiree with up to 2 dependents 139.50 525.88 665.38 31 Retiree with 3 to 4 dependents 145.14 525.88 671.02 Retiree with 5 or more dependents 150.74 525.88 676.62 1 Retiree only with medicare 27.22 149.22 176.44 32 Retiree with medicare and dependents 145.14 298.44 443.58 32 Retiree dependent only 145.14 525.88 671.02 2 Retiree disability with dependent 145.14 525.88 671.02 1 636 TOTAL INCREASE IN RATES Employee City Monthly Employees Covered Contribution Contribution Contribution Covered Employee only $ 7.22 $ 77.84 $ 85.06 206 Employee with up to 2 dependents 37.00 139.46 176.46 163 Employee with 3 to 4 dependents 38.50 139.46 177.96 118 Employee with 5 or more dependents 39.98 139.46 179.44 16 Retiree only 7.22 77.84 85.06 34 Retiree with up to 2 dependents 37.00 139.46 176.46 31 Retiree with 3 to 4 dependents 38.50 139.46 177.96 0 Retiree with 5 or more dependents 39.98 139.46 179.44 1 Retiree only with medicare 7.22 39.58 46.80 32 Retiree with medicare and dependents 39.50 79.16 117.66 32 Retiree dependent only 39.50 139.46 177.96 2 Retiree disability with dependent 39.50 139.461 177.96 1 636 65 InA BA=� CITY OF BAYTOWN TO: Ignacio Ramirez, ACM/City Attorney FROM: Asim Khan, Director,Director of ITS DATE: May 15, 2001 SUBJECT: Graphical Information System(GIS) Information Technology Services (ITS) requested a new position for a GIS Administrator for fiscal year 2001-2002. With the passing of the bond, the position will be utilized to consolidate information,perform programming functions and coordinate GIS activities. A well-planned graphical information system (GIS) would provide City employees management information at their local computer without having to search through archived files, maps and databases to compile the same information. Currently departments are duplicating the maintenance of maps, databases and other information in different formats, which are inconsistent with each other. A well-planned GIS would provide all City departments' access to standardized information to not only to perform their daily tasks in an efficient manner but also provide management information to formulate long-tern goals and projects. Following are a few examples of how a GIS would be beneficial; 1. Dispatch would be able to query the system and view the graphical location, historical data concerning past calls at this location, current registered owner for a residence and location of the nearest responding vehicle, all at the same time. 2. Engineering would be able to view the water and sewer infrastructure to obtain any information required such as age, pipe size, depth, exact location and structural rating of a given location to plan future construction or repairs. 3. Public Works would be able to query the system when a compliant is made to review previously reported complaints that may impact the issuance of the work order. 4. Administration would be able to view an area and obtain demographic information to assist in formulating plans to address issues related to a specific area. INFORMATION TECHNOLOGIES SERVICES 66 5. Parks & Recreation would be able to project future plans that would require coordination and actions by other departments. These departments would then be able to view this information and provide a timely input. 6. In the event of a disaster Emergency Management would be able to input locations for emergency vehicle and command post positioning and make it immediately available to other responding agencies in an easy to understand graphical representation. Currently most of this information is available in one format or another throughout the City but requires a great deal of time and effort to compile when needed. A GIS system would provide this information at the fingertips of the user with a click of a button. Several local agencies recently have combined efforts to create and implement a digitized map based on the current 911 database. This map would be utilized as a base map by the City for a graphical information system (GIS). Advantages to a well-planned GIS system are numerous and would benefit the majority of City departments in one form or another. Compiling and correlating the information is a time consuming and lengthy process. Establishing a good base map is essential in making a GIS functional and highly effective. Information Technology Services 67 I ,a CITY OF BAYTOWN BAWOWN MEMORANDUM t TO: Ignacio Ramirez, ACWCity Attorney FROM: Asim Khan, ITS Director DATE: June 1, 2001 SUBJECT: Web Design Project A thorough study of the City s current web pages (including the Police web) was performed with a needs analysis based upon our final goals. The analysis consisted of current and projected web enhanced applications, databases, desired end-user interaction and results oriented interfaces. A two-phase approach in developing the City's web page has been proposed. Phase 1: E-Government Standards - Standards will be developed to be used throughout the City's web presence and will apply to internal and outsourced developers. Polices will be established that protect the City s interest. Examples of major headings that should be covered include(but are not limited to) design standards, email response policies; linking policies, upload policies, ownership policies, etc. Phase 2: Redesign of existing Web Presence and Additions of Navigation Levels - The current web presence will be redesigned to include the development of two navigation levels within this design. The navigational enhancements will provide visitors (citizens, businesses and tourist) improved access to information on services such as garbage pickup, permit information, economic development information, police services, recreational facility rental, current events, etc. In summary, two goals have been established for designing a web presence: I. Streamlining governmental processes and, therefore, delivering services in a more efficient and accessible manner to the public while cutting delivery costs by utilizing technology. 2. Developing a "brand" on the Internet that represents security, accountability, and trust to the public. Brand development is very important in the public sector for the same reasons that it is important to the private sector. INFORMATION TECHNOLOGIES SERVICES o8 l THE CITY OF BAYTOWN BAWO)" 2020 COMPREHENSIVE PLAN Update Summary 2000 INTRODUCTION The Baytown Comprehensive Plan Update plans for various facets of the community. The Baytown Comprehensive Plan Update is an official public document, adopted by These elements include: is the result of many hours of consideration the City Council,that will serve as a guide 1. Introduction and input from the community's residents for policy decisions relating to the physical 2. Community Vision and leaders.Citizen involvement is the cor- growth and economic development of the 3. Community Profile nerstone of any comprehensive plan. Meet- community over the next 20 years. In addi- 4. I.mrd Use and Annexation ings of the various official groups were sup- tion to providing a community vision and plemented by a major community forum goals and objectives to work toward 5. Community Appearance and Image early in the process and many smaller gath- through Year 2020, the plan assesses the 6. Transportation erings (neighborhood forams) of residents, opportunities and challenges facing the 7. Environmental Resources business leaders and City representatives City, identifies important policies and 8. Parks and Recreation across the community. Through extensive strategies,and sets priorities for an aggres- 9. Housing community involvement, the comprehen- sive implementation program that empha- 10. Utilities sive plan study incorporates the commu- sizes specific actions and practical results. 11 Implementation nity's values in terms of quality of life,char- acterBaytown's updated comprehensive plan is .� geographical area encom- estand scale 1, development urban form, into eleven 11 individual plan 8 �P planning aesthetic appeal,and how new development O7g�� ( ) P passed in this plan includes both the incur- should be integrated with the existing and elements which address the existing condi- Porated area and the extraterritorial juris- future city fabric. tions, issues, goals, objectives, and action diction(ET.1)of the City. COMMUNITY VISION The Baytown Comprehensive Plan Update objectives that form the framework for the The Baytown is organized and will be implemented using updated Comprehensive Plan. in order to Vision is a broad a hierarchy of guiding principles. The create a shared vision of the future, the statement of how overall Community Vision is at the top of process involved city leaders and citizens in the community the hierarchy. A set of community goals a dialogue to identify issues, determine the "To have a rdsion views itself as it follows with supportive objectives,policies, assets and challenges of the community, means to look ahead— moves into the 210 and actions to form the implementation and prepare goals and objectives that will to imagine the future. Cent' It is an framework and provide direction for the shape and define that future. IFaioning is a process ideal image of the future growth and development of the The vision statements and goals which by gfiich a firiure based on the community. Each element of the plan has a form the foundation of this plan were community envisions community' s vision statement that is specific to the developed following identification and its preferred future." values' element and consistent with the overall thorough review of Baytown's major assets vision of the community. A "visioning" and challenges and key planning issues process was conducted to develop a facing the community through 2020. community consensus on the goals and BAYTOWN'S VISION: To be a community that continues to value"community"first and foremost capitalizing on its resourceful citizens,communitygroups, and businesses in the spirit of connnruous improvement To be a community that celebrates families and community interaction by ensuring diverse and high-quality opportunities for housing.employment education and recreation. To be a community that has a positive image and appearance which is recognized and enjoyed by residents and by visitors alike. To be a community that strives to balance residential commercial,industrial,and pubndinstitutional development supported by quality infrastructure and transpor- Cation systems. To be a community that places a high premium on the safety of its citizens through effective law enforcement programs and sound development practices that buffer neighborhoods from moy mparible development and excessive traffic. To be a community that celebrates and builds on in rich history,image and population diversity. To be a community that welcomes visitors and new residents with livable neighborhoods,quality schools,an unmatched parka system,and efficient public service de- livery. To be a community that is prepared for and amenable to new,development while recognizing the fundamental importance of its established neighborhoods,commer- cial corridors and historic areas. To be a commu;7 that appreciates its unusual endowment of land and water resources and continues to be a leader among municipalities in local land acquisition, preservation,arrd public access techniques. To be a community that recognizes"smart growth"and sustainable development as more than passing fads and maintains the necessary programs and support for effwnw growth management To be a community known for its progressive public and private leadership,responsiveness to the needs ofenizens and businesses,and positive and innovative ap- proaches to community development challenges. 70 COMMUNITY PROFILE This Community Profile provides an over- growth. State pass rate and SAT and ACT sceres view of existing conditions and characteris- ♦ The projected Year 2020 population were comparable to state averages. GCCISD tics of Baytown, including data relating to is 118,792 persons. had a lower annual drop rate than the state historical and current population, employ- ♦ 64% of the 1997 population esti- average, and comparable attendance rates. meat, education, and local socioeconomic mate was White. Regarding the district's academic account- characteristics. Also included are popula- ♦ 23% of the 1997 population esti- ability, the Texas Education Agency (TEA) tion projections for the City until the Year mate was Hispanic. designates school districts as either Exem- 2020. This information is essential for use ♦ 1998 per capita effective buying in- PAY, Recognized, Academically Acceptable, by the City in determining its anticipated come was$16,217. Academically Unacceptable, Unacceptable scale of growth and the resulting demands ♦ 1998 median household effective due to Special Actxeditst on Investigation,or on the community's facilities and services. burying income was$38,797. Not Rated In 1998-99,GCCISD received an The following is a summary of the demo- The 1998 rate of unemployment was 4.3% accountability rating Of"Recognized." graphic and socioeconomic findings for the compared to a 1990 unemployment rate of City of Baytown. 7.9% ♦ The 1990 U.S. Census population The Goose Creek Consolidated Iadepend N car Number Percent - was 63,850 persons. ent School District (GCCISD) serves the ♦ The 1997 estimate of population Baytown area The percentage of students 1950 22,983 — was 70,412 persons;a 9.3 %rate of passing all TAAS tests was higher than the 1960 28,159 22 1970 43,980 56 1980 56,923 29 1990 63,850 122 LAND USE AND ANNEXATION 1997 70,412 7.7% The purpose of the Land Use element is to capture and build into City policies and regulations the community's values regard- ing how,when and where Baytown should develop in the fume. GOALS — -- 4.1: Achieve a more efficient pattern Lard Use Within The City Limits Land Use Wthin The City Limits of growth and land develop- (1999) (202D) ment to balance new peripheral development with continued in- vestment and redevelopment - within the existing City. ry 4.2: Provide for More development that is compatible with the ex- isting land use pattern and mininum conflicts and adverse Impacts. 4.3: Ensure that existing and future commercial and industrial de- velopment is viable and suffi- cient to support employment and tax base growth and does ❑Single Family Residen al ®Two Family Residential not adversely impact the City's ElMultiple Family Residential ❑Manufactured/Mobile Homes image and aesthetics. Rural Development []Commercial Office and Retail 4.4: Provide an appropriate amount of land in suitable locations for EOfice/Technology Business Park ❑Lightlndusby various densities and types of residential Uses ■Heavy Industrial []Public and Institutional 4.5: Preserve the integrity of exist- []Public Parks and Recreation []Semi-Public Recreation a Open S pac ing neighborhoods and ensure ■Rights-Of-Way and Easements ■Vacant and Undeveloped high-duality residential areas in Baytown. 71 LAND USE AND ANNEXATION (CONTINUED) taxing authority to new territory. The City the comprehensive plan. Annexation ex- annexes territory to provide municipal serv- tends the City's extraterritorial jurisdiction, mental - ices to developed and developing areas,and enabling the City to regulate the subdivi- mumity continues to grow and to exercise regulatory authority necessary to sion and development of land over an ex- munity more land tr urban protect public health, safety and general panded area. convertwelfare. uses' Annexation is also a means of ensuring that GOALS 4.7: Achieve better results from residents and businesses outside the City's 4.8: Establish an ongoing process to roadway corridor planning and corporate limits who benefit from access to ensure appropriate planning development for aesthetic as Baytown's facilities and services share the and preparation for firiurre an- well as transportation efficiency tax burden associated with constructing and nexation. reasons. maintaining those facilities and services. Annexation and the imposition of land de- ANNEXATION:Annexation is the proo- velopment regulations may also be used as ess by which the City extends its municipal a growth management tool to implement services,regulations, voting privileges, and COMMUNITY APPEARANCE AND IMAGE The purpose of the Community Appearance Mall are also not given full credit. Efforts regulations to reduce or eliminate lit- and Image element is twofold. First, to should be made to develop a strategy for the ter and illegal dumping within the identify the main issues and concerns re- successful marketing of Baytown,including City limits and ETJ through the de- garding the image and visual appearance of the use of a public relations consultant to velopment of new efforts and/or the the City and surrounding territory. Second, determine the strengths and weaknesses of strengthening of existing efforts. to develop a plan to successfully address the community, which can be translated 5.4: Improve aesthetic appearance of these issues and remedy the problems. into a variety of marketing tactics and pro- Baytown to make it a more desirable oedures. place to live,work,and visit. The City of Baytown has much to offer its 5.5: Improve the aesthetic visual environ- citizens and visitors that is not widely GOALS ment of Baytown through enhance- known- Baytown is Perceived as an ink- 5.1: Establish a Community Appearance ment of site design, signage, road- trial town and, as a result, the greenbelt and Image Committee. ways,Parking areas, open space, and system, Parks, Baytown Nature Center, 5.2: Effectively market the City of landscaping. Goose Creek Stream,Evergreen Point Golf Baytown to encourage growth and de- Course, Chandler Arboretum, Houston velopment in all facets of community Raceway Park, water resources and other activities, including tourism, indus- outdoor amenities are not used to their full- tnal/commercial/residential develop- est potential. Baytown's many fine neigh- mot,and recreational usage. borhoods, Lee College, and San Jacinto 5.3: Continue to enhance programs and TRANSPORTATION The purpose of the Transportation element GOALS of the Baytown Comprehensive Plan Up- 6.1: Establish a hierarchy of thoroughfare 6.6: Upgrade and improve existing street date is to address mobility needs oommu- - classifications that will provide for infrastructure to meet or exceed mini- nity-wide and on all levels, from sidewalks safe and convenient flow of traffic mumm standards by Year 2020. and tails,to local streets and neighborhood throughout the community. 6.7: Provide for the increasing demand for access, to major streets, highways, ail- 6.2: Provide continuity of traffic flow transportation facilities while preserv- roads, airports and waterways. The plan within and between neighborhoods ing and enhancing the attractiveness will be a guide for securing needed rights- and throughout the community. of the environment. of-way and extending the network of 6.3: Provide for relief of traffic congestion. 6.8: Establish and maintain a network of streets,roads and highways within the cor- 6.4: Promote alternative modes of tans- new and existing sidewalks as a oom- poate limits and ETJ in an orderly and portation and related facilities molud- ponent of improved standards for City timely fashion as the City grows and the ing pedestrians,bicycles,public tran- streets. public's mobility and access needs continue sit and others. 6.9: Develop better regional mobility to increase. 6.5: Eliminate major barriers to traffic through interagency coordination. movement. 72 ENVIRONMENTAL RESOURCES The purpose of the Environmental Re- resources wisely. This recognition resulted 7.3: Enhance the visual appeal of sources element is to identify and ensure from successful efforts in land acquisition Baytown and its major roadway corn- long-term conservation and protection of and open space preservation, increased re- dons by controlling littering and ille- the community's natural resources. This cycling opportunities for residents, trails gal dumping activity. element identifies the major features of the system improvements, annual trash clean- 7.4: Develop an enhanced recycling sys- area environment and describes Baytown's ups, household hazardous waste collection tem offering programs,incentives and resources using information from various events, and expanded public access to the facilities for recycling, and promote regional,state, and federal agencies and lo- City's waterways and other natural areas. public awareness about environ- cal sources. These environmental resources mental and recycling issues. have been inventoried and evaluated both GOALS as potential constraints to growth and de- 7.1: Improve the quality of air and water velopment as well as in terms of possible in Baytown, its Extraterritorial Juris- conservation and mitigation strategies. diction(ETJ)and surrounding areas. During the 1990s Baytown emerged as a 7.2: Protect and conserve sensitive land leader among cities across the region and areas and waterways in Baytown and statewide in managing its environmental its ETJ. PARKS AND RECREATION The Parks and Recreation Element of GOALS Baytown's Comprehensive Plan Update is 8.1: Continue to provide a blend of well- cilities and continue to pursue expan- intended to ensure adequate provision of maintained parks and recreation areas sion of the parks system toward at- parks, recreation programs and facilities to adequately accommodate the cur- tainment of national standards for and open space for the citizens and visitors rent and future needs of Baytown's parks. of Baytown. This element identifies the citizens. 8.5: Provide parks and recreation activi- community's needs and priorities for acqui- 8.2: Continue to develop a system of ties and programs oriented around the sition, development and long-term maime- greenbelts including an iutercon- City's unique water resources. nance of an adequate perks and recreation netted network of pedestrian and bi- 8.6: Preserve and enhance the education, system. The natural beauty and resources cycle ways and nature trails that are appreciation, and preservation of lo- such as the bays,streams,bayous and other multipurpose, accessible, convenient, cal historic and cultural resources. watercourses and natural vegetation must and provide connection between 8.7: Continue to utilize a balanced combi- be preserved and conserved for future gen- neighborhoods, parks, schools, and nation of financing techniques and erations, as well as for today. A well- workplaces. funding sources to adequately fund planned, funded and managed parks and 8.3: Establish cooperative agreements and the ongoing acquisition, develop- recreation system will serve to attract qual- coordinated efforts with other govern- meat, maintenance and operation of ity growth, sustain high quality of life for mental jurisdictions,educational bod- the City's parks and recreation areas, all citizens, and preserve the character of ies,and private sector entities. facilities,Programs and activities. the environment. 8.4: Maintain high quality areas and fa- "Ensuring an availability of an ample supply of housing is a priority HOUSING for Baytown." The Housing Element of Baytown's Com- prehensive Plan Update is intended to en- GOALS 9.5: Preserve the integrity of existing sure adequate provision of sound and af-- neighborhoods and create livable fordable housing in neighborhoods which 9.1: Meet future housing needs in neighborhood environments. enhance the City's physical environment Baytown by providing for a variety of 9.6: Protect the attractive appearance and and vision. This element identifies the housing options. environmental quality of existing community's needs and priorities for devel- 9.2: Revitalize and rehabilitate existing low-density residential neighbor- opment of policies to protect neighbor- housing in the community where hoods and make necessary improve- hoods,eliminate dilapidated housing,assist needed. ments to maintain the value of prop- developers in building affordable housing 9.3: Identify appropriate locations and erties and enhance quality of life. for the moderate and middle income, and standards for manufactured home de- assisting nonprofit agencies in providing velopments. shelter and supportive services for very low 9.4: Promote a standard of home owner- and low income persons. ship encouraging attractive and well- maintained residential properties. 73 I� UTILITY INFRASTRUCTURE This element of the Baytown Comprehen- safety, maintainability, longevity and to meet current and future demand. sive Plan Update addresses the utilities in- aesthetics of the City's storm water 10.8: hfinimize surcharges in the collec- frastructure systems, which include Storm systems. tion system, and overflows at lift Drainage, Water and Wastewater. 10.3: Design and implement a (major) station wet wells. storm water system having the capao- 10.9: Assure adequate capital funding for GOALS ity to prevent structural flooding dur- infrastructure improvements. 10.1: Adopt a set of policy statements that rng the 100-year design storm event. 10,10: Continue to provide drinking water address the management of increases 10.4: Retrofit existing and design proposed that meets governing standards for in the amount of storm water nmoff storm water system facilities to mini- quality and quantity. associated with the development or mize safety hazards. 10.11:Provide adequate water pressure,for redevelopment of land within the City 10.5: Improve public awareness of the normal,peak,and fire demand oper- or its extraterritorial jurisdiction. City's storm water systems. ating levels to all customers served 10.2: Develop and adopt storm drainage 10.6: IvIinirnize the amount of inflow into by the water system. criteria in such detail as to ensure the wastewater collection system 10.12:Conserve water. consistency in the design, fimction, 10.7: Provide adequate treatment capacity IMPLEMENTATION The purpose of the Implementation Pro- implementation. jectives, and policies set forth in this goon is to provide direction and recommen- 11.3: Revise existing ordinances and adopt and future comprehensive plans. dctions for implementation of the Compre- new ordinances as necessary to im- 11.8: Ensure that City government actions, hensive Plan and for an ongoing and con- plement the Baytown Comprehensive including policies, ordinances and tinuous planning process. Plan Update. personnel, are dedicated to working 11.4: Implement and annually update a with all citizens and businesses to- GOALS five-year Capital Improvements Pro- ward the continued growth of the 11.1: Consider establishing policies that gram(CIP). City;while also protecting the quality encourage all City Staff and Admini- 11.5: Establish and implement an annexe- of life of all for current and future citi- stration, citizens and businesses to tion program that will anticipate and zens;and placing value on Baytown's work together with the objective of effectively manage the City's long- rich mix of cultural,racial and ethnic improving the community appearance tam population and physical growth. heritages. and the image of Baytown as per- 11.6:Develop alternatives to finance the ceived by both local citizens and by construction of infrastructure exten- outside observers. sions supporting new development as 11.2: Establish and maintain strong citizen the City grows. and organizational support of the 11.7: The City shall continue to inform the Baytown Comprehensive Plan Up- citizens of Baytown of progress being date to ensure continued updating and made towards meeting the goals, ob- MISSION STATEMENT: P°To advocate sound development of the City of Baytown and promote public health, safety, and welfare. To provide community leaders and citizens with a vision for the future growth and development of Baytown." PREPARED B Y: The Citizens of Baytown working with the Baytown 2020 Steering Committee, City of Baytown Planning and Community Development Staff and Wilbur Smith&Associates 74 CITY OF BAYTOWN 2001-02 BUDGET SCHEDULE OF UNFUNDED SUPPLEMENTAL REQUESTS Department Department Request Bud et ITS Tele-Works Software $ (120,550) Storage Area Network(SAN) (112,762) City Clerk Bailiff (40,348) Police Records Clerk (34,163) Fire Addition of 3 Fire Fighters (113,824) Fire Protection Consultant to study response (30,000) Part-time Clerk (9,352) MSC Upgrade Office Manager Position to Office Coordinator (3,878) Street&Drainage Enhanced Street Maintenance(Equipment,materials and personnel) (296,065) Assistant Floodplain Manager (44,917) Public Health GPS recording and mapping systems for spray units (7,500) Clerical Staff(1300 total hours @$11 /hour) (15,394) Parks&Recreation Baytown Nature Center Site Protection Plan and Additional Patrols in larger parks (62,187) Additional Contract Park Mowing Cycles (9,836) Development of new Athletic,Leisure and Fitness Program (5,000) Beautification Crew (28,727) Development of the'Park Playground Program" (11,320) Digital Chronomix and Timer Printer (4,000) Full Time Caretaker (7,607) Sport Fencing (8,000) Soil Bins at the Park Service Center (6,750) Library Upgrade the current Part-time custodial position to Full-time (15,680) Improve the Library collection of materials (27,000) Self-checking borrower services (31,500) Total General Fund $ (1,046,360) Water Operations Heavy Equipment Operator&Utility Maintenance Worker Trainee (63,953) Upgrade Operator I Positions (10,862) Crew Chief-Water Distribution (42,479) Wastewater Op. Wastewater Operator 1I (39,542) Upgrade Pollution Control Technician (2,805) Small 6-Cylinder P/U Truck (17,700) Total Water&Sewer Fund $ (177,341) Hotel/Motel Baytown Symphony Orchestra-'Pops Concert" $ (7,887) Total Hotel/Motel Fund $ (7,887) Equipment Services Upgrade a Mechanic position to Senior Mechanic $ (4,218) Total Garage Fund $ (4,218) 75 CITY OF BAYTOWN 2001-02 BUDGET UNFUNDED CAPITAL OUTLAY Budget Department Description Base New General Fund ITS Tele-Works Software/Hardware,Info.kiosk and E-Commerce Module $ $ (48,500) Storage Area Network(SAN)/SAN Server (97,898) Storage Area Network(SAN)/Annual Maintenance (14,864) City Clerk Furniture and equipment (2,000) Streets Sidewalks&Curbs (20,000) Replace 15 year old carpet in Fire Admin.Office (13,500) Plasma Cutter for steel,stainless steel and aluminum (2,500) Expansion of driveway at Fire Station Four (7,500) Treadmill replacement -Fire Station 1 (4,500) Exercise and weight equipment for five fire stations (5,000) Replacement of furniture in fire stations (3,000) Full sized van (19,500) Emergency lights for requested full sized van (1,800) Striping and lettering for requested full sized van (500) HGAC Utility Vehicle (29,223) Tow Vehicle (31,500) Crack-sealer applicator(trailer mounted) (38,220) Computer for requested position of Assistant Floodplain Manager (1,500) Engineering Furniture (1,995) Spray unit conversions to GPS Tracking system (2,500) Spray unit conversions to GPS Tracking system- 1 unit (2,500) Parks&Rec. Replacement of marquee at Bicentennial Park (27,500) Replacement of desks for Recreation Specialists (1,800) Sport Fence Panels (8,000) Renovate the City Hall/Community Center Fountain Plaza (28,000) New 20'x 30'tent for special events (3,800) - Lowboy trailer-to replace 16' 1980 shop built trailer (1,750) - 3/4 Ton Extended Cab P/U with 8'bed (25,000) - Tool Box,head-ache rack and spray in bedliner for truck (1,500) - Asphalt new area at the Park Service Center(15,600 sq. ft) (17,350) - Asphalt overlay of the parking areas at Jenkins Park (75,500) - Asphalt overlay of the Baytown Nature Ctr.Roads and 10'wide trail (178,025) - 1/2 Ton P/U w/tool box for requested Beautification Crew - (21,500) Soil Bins at the Park Service Center(5 @$1,350) - (6,750) Approximately 800 books - (20,000) Approximately 28 books for adults on cassette - (2,000) Installation of the self-checking unit - (25,000) Total General Fund $ (471,243) $ (320,732) Water&Sewer Fund Water Oper. 4-3"Pumps (6,600) Replace 19912 1/2 ton Utility Truck-mileage 69737 (56,000) - Replace 1987 Ingersoll-Rand 100 Air Compressor (10,000) - Replace 1986 Dodge P/U Truck-mileage 156321 (21,000) - Replace 1985 Chevrolet P/U Truck-mileage 194000 (21,000) - Replace 1986 Dodge P/U Truck-mileage 159803 (21,000) - 76 CITY OF BAYTOWN 2001-02 BUDGET UNFUNDED CAPITAL OUTLAY Budget Department Description Base New 6-cylinder P/U Truck $ - $ (16,500) Trailer for Track Unit (10,000) - Backhoe Replacement (55,000) - 8-Yd. Dump Truck (58,000) - Total Water& Sewer Fund $ (258,600) $ (16,500) Solid WasteFund Stake Bed Dump-replace 1982 Tandem Dump Truck (60,000) - Full Size P/U Truck-replace 1/2 Ton Suburban Truck (23,500) - Total Solid Waste Fund $ (83,500) $ - Garaee Fund Replacement of garage software (5,000) Total Garage Fund $ (5,000) $ - 77 3. ..�. CITY OF BAYTOWN BUDGET SUMMARY COMPARISION Comparison of 2001 Budget to 2002 Adopted Budget Adopted Amount of Percent of 2000-01 2001-02 Inc.(Dec.) Inc(Dec.) Governmental Fund Types: General Fund $ 36,455,816 S 41,352,046 S 4,896,230 13.43% Debt Service Fund 7,008,170 7,672,438 664,268 9.48% Hotel/Motel Tax Fund 555,323 680,440 125,117 22.53% Total 44,019309 49,704,924 5,685,615 12.92% Enterprise Fund Types: Water&Sewer Fund 16,143,338 17,685,897 1,542,559 9.56% Sanitation Fund 2,819,497 2,912,049 92,552 3.28% Total 18,962,835 20,597,946 1,635,111 8.62% Central Services Fund Types: Garage Fund 1,203,684 1,340,997 137,313 11.41% Warehouse Operations Fund 168,633 180,185 11,552 6.85% Total 1,372,317 1,521,182 148,865 10.85% Total All Fund Types $ 64,354,461 $ 71,824,052 $ 7,469,591 11.61% Expenditure History last Five Years $90 $70 $60 OCruie1 savi"s $50 usaoineioa tap D W&S s30 - ollaelTax oast s20 ©Gmaa1 $to s 1999 1999 2000 2001 2002 FIaJ Year CITY OF BAYTOWN BUDGET SUMMARY COMPARISION Consolidated Summary of Fund Balances Estimated Projected Fund Balance Adopted Adopted Fund Balance 10/01/01 Revenues Expenditures 09/30/02 Governmental Fund Types: General Fund $ 8,879,012 $ 39,193,176 $ 41,352,046 $ 6,720,142 Debt Service Fund 2,331,722 7,778,242 7,672,438 2,437,526 Hotel/Motel Tax Fund 824,623 534,883 680,440 679,066 Total 12,035,357 47,506,301 49,704,924 9,836,734 Enterprise Fund Tvoes: Water&Sewer Fund* 3,082,662 17,685,897 17,685,897 3,082,662 Sanitation Fund* 499,700 2,881,000 2,912,049 468,651 Total 3,582,362 20,566,897 20,597,946 3,551,313 Internal Service Fund Tvoes: Garage Fund' 34,238 1,382,020 1,340,997 75,261 Warehouse Operations Fund* 49,378 180,185 180,185 49,378 Total 83,616 1,562,205 1,521,182 124,639 Total All Fund Types $ 15,701,335 $ 69,635,403 $ 71,824,052 $ 13,512,686 ' Working Capital for Proprietary Fund Types. 80 CITY OF BAYTOWN SUMMARY OF ALL FUND TYPES COMPARATIVE SCHEDULE OF BUDGETS FOR 2002 Governmental Proprietary Combined Fund Types Fund Types 2001-02 Revenues Taxes $ 38,368,555 $ 140,000 $ 38,508,555 Licenses&Permits 410,800 - 410,800 Intergovernmental 207,400 765,664 973,064 Charges for Services 1,723,876 20,629,612 22,353,488 Fines&Forefeitures 1,869,100 304,950 2,174,050 Miscellaneous 999,602 200,250 1,199,852 Operating Transfers-in 3,926,968 88,626 4,015,594 Total Revenues 47,506,301 22,129,102 69,635,403 Expenditures by Classification Personnel Services 27,464,427 5,762,321 33,226,748 Supplies 1,466,262 6,296,268 7,762,530 Maintenance 1,719,273 841,310 2,560,583 Services 5,035,450 3,653,681 8,689,131 Sundry 195,570 60,000 255,570 Total Operating 35,880,982 16,613,580 52,494,562 Capital Outlay 2,217,705 644,225 2,861,930 Debt Requirements 7,672,438 3,474,937 11,147,375 Transfers-Out 3,748,799 1,308,886 5,057,685 Contingency 185,000 77,500 262,500 Total 49,704,924 22,119,128 71,824,052 Excess(Deficit)Revenues Over Expenditures (2,198,623) 9,974 (2,188,649) Fundbalance-Beginning* 12,035,357 3,665,978 15,701,335 Fundbalance-Ending* $ 9,836,734 $ 3,675,952 $ 13,512,686 ' Working Capital for Proprietary Fund Types. 81 CITY OF BAYTOWN SUMMARY OF GOVERNMENTAL FUND TYPES COMPARATIVE SCHEDULE OF BUDGETS FOR 2002 Debt Service Hotel/Motel Combined General Fund Fund Fund 2001-02 Revenues Taxes $ 32,896,879 $ 4,975,793 $ 495,883 $ 38,368,555 Licenses&Permits 410,800 - - 410,800 Intergovernmental 207,400 - - 207,400 Charges for Services 1,718,876 - 5,000 1,723,876 Fines&Forfeitures 1,869,100 - - 1,869,100 Miscellaneous 759,080 206,522 34,000 999,602 Operating Transfers-in 1,331,041 2,595,927 - 3,926,968 Total Revenues 39,193,176 7,778,242 534,883 47,506,301 Expenditures by Classification Personnel Services 27,451,302 - 13,125 27,464,427 Supplies 1,456,670 - 9,592 1,466,262 Maintenance 1,714,373 - 4,900 1,719,273 Services 4,778,522 - 256,928 5,035,450 Sundry 194,920 - 650 195,570 Total Operating 35,595,787 - 285,195 35,880,982 Capital Outlay 2,164,705 - 53,000 2,217,705 Debt Requirements - 7,672,438 - 7,672,438 Transfers-Out 3,431,554 - 317,245 3,748,799 Contingency 160,000 - 25,000 185,000 Total 41,352,046 7,672,438 680,440 49,704,924 Excess(Deficit)Revenues Over Expenditures (2,158,870) 105,804 (145,557) (2,198,623) Fund Balance-Beginning 8,879,012 2,331,722 824,623 12,035,357 Fund Balance-Ending $ 6,720,142 $ 2,437,526 $ 679,066 $ 9,836,734 82 CITY OF BAYTOWN GOVERNMENTAL FUND EXPENDITURE DETAIL FOR FISCAL YEAR 2002 General Debt Service Hotel/Motel Combined Acct.# Account Description Fund Fund Fund Total 7100 Personal Services 71002 Regular Wages $ 17,898,668 $ - $ $ 17,898,668 71003 Part Time Wages 729,832 - 729,832 71009 Overtime 914,074 - 13,125 927,199 71010 Election Worker 10,998 - - 10,998 71011 Extra HelpiTemporary 57,496 - - 57,496 71021 Health&Dental Insurance 2,045,186 - - 2,045,186 71022 TMRS 2,778,306 - - 2,778,306 71023 FICA 1,486,768 - - 1,486,768 71028 Workers Compensation 278,799 - - 278,799 71041 Allowances 190,260 - - 190,260 71051 Merit&Across The Board 844,937 - - 844,937 71052 Salary Savings (201,800) - - (201,800) 71081 Retired Employee Benefits 417,778 - - 417,778 Total Personal Services 27,451,302 - 13,125 27,464,427 7200 Supplies 72001 Office 174,598 - - 174,598 72002 Postage 80,634 - 500 81,134 72004 Printing 59,275 - 1,050 60,325 72005 Animal Feed 9,664 - - 9,664 72006 Clothing Allowance 24,480 - - 24,480 72007 Wearing Apparel 161,445 - - 161,445 72008 Film,Developing&Battery 2,528 - - 2,528 72016 Motor Vehicle 406,232 - - 406,232 72021 Minor Tools 62,619 - - 62,619 72026 Cleaning&Janitorial 54,870 - - 54,870 72028 Swimming Pool Supplies 1,500 - - 1,500 72031 Chemical 96,782 - - 96,782 72032 Medical 68,085 - 68,085 72036 Identification 35,523 - - 35,523 72041 Educational 170,638 - 8,042 178,680 72045 Computer Software Supply 20,101 - - 20,101 72046 Botanical 4,745 - - 4,745 72056 Street Marking 6,000 - - 6,000 72061 Meeting Supplies 16,951 - - 16,951 Total Supplies 1,456,670 9,592 1,466,262 7300 Maintenance 73001 Land 27,824 - - 27,824 73011 Buildings 154,860 - 2,700 157,560 73012 Docks&Piers 2,000 - - 2,000 73013 Recreation Equipment 10,015 - - 10,015 73021 Filtration Plants 9,500 - - 9,500 73025 Streets Sidewalks&Curbs 139,388 - - 139,388 73026 Storm Drains 60,000 - - 60,000 73027 Heating&Cooling System 81,648 - 2,200 83,848 73028 Electrical Maintenance 28,000 - 28,000 73041 Furniture&Fixtures 38,787 - 38,787 73042 Machinery&Equipment 295,018 - 295,018 73043 Motor Vehicles 554,089 - 554,089 83 CITY OF BAYTOWN GOVERNMENTAL FUND EXPENDITURE DETAIL FOR FISCAL YEAR 2002 General Debt Service Hotel/Motel Combined Acct.# Account Description Fund Fund Fund Total 73044 Street Signs 33,000 - - 33,000 73045 Radio&Testing Equipment 38,914 - - 38,914 73046 Books 55,463 - - 55,463 73048 Signal Systems 39,600 - - 39,600 73049 Barricades 8,500 - - 8,500 73053 Vehicle Repair-Collision 9,000 - - 9,000 73055 Maintenance On Computers 128,767 - - 128,767 Total Maintenance 1,714,373 - 4,900 1,719,273 7400 Services 74001 Communication 389,051 - - 389,051 74002 Electric Service 818,204 - 12,500 830,704 74003 Street Lighting 574,533 - - 574,533 74005 Natural Gas 108,246 - 2,300 110,546 74007 TWC Claims Paid 20,000 - - 20,000 74010 Lease Of Vehicles 28,800 - - 28,800 74011 Hire Of Equipment 18,401 - - 18,401 74012 Insurance 252,490 - - 252,490 74021 Special Services 941,160 9,450 146,878 1,097,488 74022 Audits 35,291 - - 35,291 74023 Industrial Appraisal 26,000 - 26,000 74026 Janitorial Services 65,928 - 65,928 74029 Service Awards 31,200 - 31,200 74031 Wrecker Service 4,500 - 4,500 74036 Advertising 119,790 - 83,750 203,540 74041 Travel&Reimbursables 187,817 - 187,817 74042 Education&Training 185,976 - - 185,976 74045 In-State Investigative Travel 5,076 - - 5,076 74047 Support Of Prisoners 65,500 - - 65,500 74051 Rents 446,401 - 4,500 450,901 74056 Vacant Lot Cleaning 53,000 - - 53,000 74058 Landfill Fees 22,947 - - 22,947 74061 Demolition Of Structures 54,500 - - 54,500 74071 Association Dues 56,926 - - 56,926 74082 Confidential 16,000 - - 16,000 74087 Miscellaneous - - 7,000 7,000 74088 Library-HALAN 47,450 - - 47,450 74089 Library-Periodicals 26,335 - - 26,335 74123 Instructor Fees 2,000 - - 2,000 74295 Deductibles 175,000 - - 175,000 Total Services 4,778,522 9,450 256,928 5,044,900 7500 Sundry Charges 75001 Contributions 2,448 - 650 3,098 75051 Court Cost 18,000 - - 18,000 75061 Medical-Preemployment 34,035 - - 34,035 75062 Medical-Promotions 4,500 - - 4,500 75064 Medical Services 74,197 - - 74,197 77001 Texas State Guard 1,200 - - 1,200 77002 Economic Development 25,000 - - 25,000 77104 CDBG Public Services 35,540 - - 35,540 84 CITY OF BAYTOWN GOVERNMENTAL FUND EXPENDITURE DETAIL FOR FISCAL YEAR 2002 General Debt Service Hotel/Motel Combined Acct.4 Account Description Fund Fund Fund Total Total Sundry&Other 194,920 - 650 195,570 Total Operating 35,595,787 9,450 285,195 35,890,432 8000 Capital Outlay 80001 Furniture&Equip<$1000 17,802 - - 17,802 81002 Land Improvements 4,400 - 4,400 81011 Signs 58,000 - - 58,000 82011 Building&Improvements 119,800 - 53,000 172,800 83025 Streets Sidewalks&Curbs 319,800 - - 319,800 83026 Storm Drains 100,000 - - 100,000 83027 Heating&Cooling System 20,000 - - 20,000 83031 Fences 11,500 - - 11,500 83039 Other Improvements 32,500 - - 32,500 84041 Furniture&Fixtures 29,377 - - 29,377 84042 Machinery&Equipment 406,448 - - 406,448 84043 Motor Vehicles 216,900 - - 216,900 84045 Radio&Testing Equipment 20,600 - - 20,600 84046 Books 79,984 - - 79,984 84048 Signal Systems 180,000 - - 180,000 84052 Heavy Equipment 18,000 - - 18,000 84061 Other Equipment 33,010 - - 33,010 86011 Capital Lease Purchases 496,584 - - 496,584 Total Capital Outlay 2,164,705 - 53,000 2,217,705 8900 Principal& Interest 89001 Bond Principal - 4,106,520 - 4,106,520 89011 Interest On Bonds - 3,543,468 - 3,543,468 89021 Fiscal Agent Fees - 13,000 - 13,000 Total Principal&Interest - 7,662,988 - 7,662,988 9000 Other Financing Uses 91201 To Municipal Court Security 13,269 - - 13,269 91210 To Emergency Mgt-Trust 56,000 - - 56,000 91228 To Police Academy 5,820 - - 5,820 91233 To LLEBG 10,000 - - 10,000 91240 To Org Crime&Nacrcotics Task 64,504 - - 64,504 91291 To Emergency Management 120,808 - - 120,808 91298 To Wetland Research Center 40,000 - - 40,000 91351 To Capital Improvement Program 1,250,000 - - 1,250,000 91401 To G O 1 S 1,358,481 - 317,245 1,675,726 91450 To Sick Leave-General - 258,000 - - 258,000 91501 To Water& Sewer Fund 29,545 - - 29,545 91530 To Bayland Island 108,787 - - 108,787 91552 To Warehouse Operations 116,340 - - 116,340 Total Other Financing Uses 3,431,554 - 317,245 3,748,799 9900 Contingencies 99001 Contingencies 160,000 25,000 185,000 Total Contingencies 160,000 - 25,000 185,000 TOTAL EXPENDITURES $ 41,352,046 $ 7,672,438 $ 680,440 $ 49,704,924 85 CITY OF BAYTOWN GENERAL FUND 101 BUDGET SUMMARY BY FUND Actual Budget Estimated Adopted 1999-00 2000-01 2000-01 2001-02 Revenues Taxes-Property S 9,860,196 S 7,394,444 $ 8,212,624 S 8,300,781 Taxes-Sales&Franchise 9,667,508 9,653,150 9,906,143 10,102,400 Industrial District Taxes 7,267,979 12 086,849 13,666,864 14,493,698 Total Taxes 26,795,683 29 124,443 31,785,631 32,896,879 Licenses&Permits 381,238 269,350 334,002 410,800 Intergovernmental 343,754 205,718 201,350 207,400 Charges for Services 885,446 1,344,876 1,396,077 1,718,876 Fines&Forfeitures 1,682,218 2,005,736 1,744,451 1,869,100 Miscellaneous 1,008,808 693,855 898,663 759,080 Transfers In 1181041 1,181,041 1,181,041 1,331,041 Total Revenues 32,278,188 34 825,019 37,541,214 39,193,176 Expenditures by Type Personnel Services 21,973,287 24,172,548 23,838,063 27,451,302 Supplies 1,116,681 1,286,916 1,293,918 1,456,670 Maintenance 1,512,945 1,632,374 1,739,205 1,714,373 Services 3,442,859 3,921,265 4,140,058 4,779,522 Sundry 92,326 119,844 133,403 133,180 Miscellaneous 57,948 86,740 61,740 61,740 Total Operating 28,095,946 31,219,687 31,206,387 35,595,787 Capital Outlay 2,194,931 1,891,064 1,788,011 2,164,705 Transfers Out-Operating 810,718 698,780 808,009 535,269 Transfers Out-Debt - 1,646,285 1,646,285 1,646,285 Transfer Out-Capital 550,000 900,000 900,000 1,250,000 Contingencies 17,266 100,0()0 100,000 160,000 Total Expenditures 31,668,861 36 455 816 36,448,692 41,352,046 Excess(Deficit)Revenues Over Expenditures 609,327 (1,630,797) 1,092,522 (2,158,870) Ihmd Balance-Beginning 7,177,163 7,7 490 7,786,490 8,879,012 Fund Balance-Ending $ 7,7861490 S 6,155,693 $ 8,8791012 S 6,720,142 Adopted Budget 2001-02 by Type Pefsomwl Services 66% Admen&Tnmd'as 9% Capital Otdlsy 5% OpereLees 20% 86 CITY OF BAYTOWN ASSESSED VALUATION, ESTIMATED AD VALOREM COLLECTIONS & AD VALOREM TAX RATE DISTRIBUTION Adopted 2000-01 Taxable Assessed Value at 7/6/01 $ 1,715,686,220 Estimated Growth Units 2000 Permits for Real Residential 66% 16,535,394 129 10,913,360 2000 Permits for Real MultiFamily 90% 6,930,000 1 6,237,000 Estimated growth during TY 2001 64,289,732 Assessed Valuation for Fiscal Year 2001-02 1,797,126,312 Tax Rate per$100 Valuation 0.73703 Estimated Tax Levy*• 13,245,360 Estimated Collections 97.0% TOTAL FUNDS AVAILABLE $ 12,847,999 TAX RATE PER$100 Adopted Actual Actual Adopted Allocation Rate Rate Rate of Rate Adopted Adopted Distribution 1999-00 2000-01 2001-02 2001-02 2001-02 Operations and Maintenance 0.45700 0.47351 0.45700 62.01% $ 7,966,481 Interest and Sinking 0.28003 0.26352 0.28003 37.99% 4,881,518 Totals 0.73703 0.73703 0.73703 100% $ 12,847,999 "Each year,the estimated tax levy may be different than the actual tax levy approved and adopted by the City Council. This difference is primarily due to delays in receiving the certified roll from the Hams County Appraisal District. Certified rolls are required to be submitted to the City by July 25th or as soon thereafter as practicable. The City traditionally receives the certified rolls in mid August. This delay hinders the City's ability to finalize budget estimates for ad valorem taxes in a timely manner. This year,over 7%remains uncertified,as these accounts are under protest. 87 CITY OF BAYTOWN GENERAL DEBT SERVICE FUND 401 BUDGET SUMMARY BY FUND Actual Budget Estimated Adopted 1999-00 2000-01 2000-01 2001-02 BEGINNING BALANCE $1,312,101 $ 1,727,957 $ 1,727,957 $2,331,722 Add: Current Ad Valorem Taxes 5,797,444 3,940,426 4,389,590 4,981,318 Delinquent Ad Valorem Taxes 142,543 90,000 88,739 94,275 Penalty and Interest 83,507 60,000 75,637 76,522 Interest in Investments 149,673 100,000 175,000 130,000 Miscellaneous 11,862 - - - Transfer-in fromW&S - 160,118 160,118 166,818 Transfer-in from General Fund 1,646,285 1,646,285 1,358,481 Transfer-in from CCPD 877,092 757,908 757,908 753,383 Transfer-in from Hotel/Motel 319,845 318,659 318,658 317,245 Total Revenues 7,381,966 7,073,395 7,611,935 7,778,242 FUNDS AVAILABLE FOR DEBT SERVICE 8,694,067 8,801,352 9,339,892 10,109,964 Deduct: Principal Payments 3,405,000 3,660,000 3,660,000 4,106,520 Interest Payments 3,363,513 3,335,170 3,335,170 3,543,468 Paying Agent Fees 9,859 13,000 13,000 13,0D0 San Jacinto MOD Expenditures 187,738 - - Arbitrage Calculation - - - 9,450 Total Deductions 6,966,110 7,008,170 7,008,170 7,672,438 ENDING BALANCE $ 1,727,957 $ 1,793,182 $2,331,722 $2.437,526 Tax Rate Allocation Betwecu Operating& Debt 37,99SL 62.01% 88 ■Operatics and Mamteaance ■Interest and Sinking 1 CITY OF BAYTOWN HOTEL/MOTEL FUND 232 BUDGET SUMMARY BY FUND Actual Budget Estimated Adopted 1999-00 2000-01 2000-01 2001-02 Revenues Hotel/Motel Occupancy Tax $ 426,495 $ 445,000 $ 502,653 $ 495,883 Participation Fees 3,245 5,000 5,000 5,000 Interest Income 34,814 35,000 32,217 34,000 Sale of Merchandise - 1,147 - Total Revenues 464,554 485,000 541,017 534,883 Expenditures Personal Services 9,403 14,175 14,277 13,125 Supplies 6,818 29,042 8,475 9,592 Maintenance 4,583 4,200 4,200 4,900 Services 96,837 135,598 105,450 256,928 Sundry - 650 650 650 Miscellaneous 8,548 - - - Contingency - 25,000 Total Operating 116,189 183,665 133,052 310,195 Capital Outlay - 53,000 - 53,000 Transfers Out-Debt 319,945 318,658 318,658 317,245 Total Expenditures 436,034 555,323 451,710 690,440 Excess(Deficit)Revenues Over Expenditures 28,520 (70,323) 89,307 (145,557) FundBalance-Beginning 706,7% 735,316 735,316 824,623 Fund Balance-Ending $ 735,316 $ 6641993 $ 824,623 $ 679,066 Hotel Motel Tax Fund Expenditures by Function Debt service 36% 1ne conference `J l o;, 46% H stmi 2% I4omotiaul ::::) 1 S% 89 CITY OF BAYTOWN SUMMARY OF PROPRIETARY FUND TYPES COMPARATIVE SCHEDULE OF BUDGETS FOR 2002 Warehouse Water& Sanitation Operations Combined Sewer Fund Fund Garage Fund Fund 2001-02 Revenues Taxes $ - $ 140,000 $ $ $ 140,000 Intergovernmental 765,664 - 765,664 Charges for Services 16,463,407 2,614,000 1,372,020 180,185 20,629,612 Fines&Forefeitures 304,950 - - - 304,950 Miscellaneous 63,250 127,000 10,000 200,250 Operating Transfers-in 88,626 - - - 88,626 Total Revenues 17,685,897 2,881,000 1,382,020 180,185 22,129,102 Expenditures by Classification Personnel Services 4,662,181 534,400 407,488 158,252 5,762,321 Supplies 5,354,833 138,600 793,500 9,335 6,296,268 Maintenance 663,650 159,100 9,300 9,260 841,310 Services 1,762,721 1,821,758 65,864 3,338 3,653,681 Sundry 60,000 - - - 60,000 Total Operating 12,503,385 2,653,858 1,276,152 180,185 16,613,580 Capital Outlay 568,734 75,491 - - 644,225 Debt Requirements 3,474,937 - - - 3,474,937 Transfers-Out 1,088,841 155,200 64,845 - 1,308,886 Contingency 50,000 27,500 - - 77,500 Total 17,685,897 2,912,049 1,340,997 180,185 22,119,128 Excess(Deficit)Revenues Over Expenditures - (31,049) 41,023 - 9,974 Working Capital-Beginning 3,082,662 499,700 34,238 49,378 3,665,978 Working Capital-Ending $ 3,082,662 $ 468,651 $ 75,261 $ 49,378 $ 3,675,952 90 CITY OF BAYTOWN PROPRIETARY FUND EXPENDITURE DETAIL FOR FISCAL YEAR 2002 Water&Sewer Sanitation Garage Warehouse Combined Acct# Account Description Fund Fund Fund Fund Total 7100 Personal Services 71002 Regular Wages $ 2,951,995 $ 327,659 $ 272,741 $ 105,665 $ 3,658,060 71009 Overtime 315,329 42,000 8,502 1,820 367,651 71011 ExtraHelp/Temporary 6,147 - - - 6,147 71021 Health&Dental Insurance 477,343 51,652 37,361 19,050 585,406 71022 TMRS 482,568 53,970 41,850 15,693 594,081 71023 FICA 245,671 27,612 21,313 7,927 302,523 71028 Workers Compensation 54,320 17,510 6,859 3,592 82,281 71041 Allowances 15,000 - 5,400 - 20,400 71051 Merit&Across The Board 113,808 13,997 13,462 4,505 145,772 Total Personal Services 4,662,181 534,400 407,488 158,252 5,762,321 7200 Supplies 72001 Office 13,200 - 2,000 1,260 16,460 72002 Postage 52,900 - - 52,900 72004 Printing 7,450 - - - 7,450 72007 Wearing Apparel 32,380 4,600 3,500 1,500 41,980 72010 Garbage Bags - 90,000 - - 90,000 72016 Motor Vehicle 82,219 42,800 2,600 3,000 130,619 72017 Parts Purchased For Resale - - 250,000 - 250,000 72018 Fuel Purchased For Resale 525,000 525,000 72019 Supplies Purchased For Resale - - 7,000 - 7,000 72021 Minor Tools 29,730 900 2,500 3,500 36,630 72026 Cleaning&Janitorial 2,275 - 700 - 2,975 72031 Chemical 206,000 300 - - 206,300 72032 Medical 300 - 200 75 575 72041 Educational 550 - 550 72052 Treated Water 4,927,829 - - - 4,927,829 Total Supplies 5,354,833 138,600 793,500 9,335 6,296,268 7300 Maintenance 73001 Land 4,000 2,500 - - 6,500 73011 Buildings 5,400 500 2,000 7,260 15,160 73022 Sanitary Sewers 31,000 - - - 31,000 73023 Water Distribution System 57,000 - - 57,000 73024 Reservoirs&Wells 43,500 - - 43,500 73025 Streets Sidewalks&Curbs 11,000 - - - 11,000 73027 Heating&Cooling System - 4,500 - 500 - 5,000 73031 Waste Recycler - 25,000 - - 25,000 73041 Furniture&Fixtures 5,350 - - - 5,350 73042 Machinery&Equipment 225,000 500 4,000 - 229,500 73043 Motor Vehicles 199,200 130,000 2,200 2,000 333,400 73045 Radio&Testing Equipment 2,700 600 600 - 3,900 73047 Meters&Settings 75,000 - - - 75,000 Total Maintenance 663,650 159,100 9,300 9,260 841,310 91 I CITY OF BAYTOWN PROPRIETARY FUND EXPENDITURE DETAIL FOR FISCAL YEAR 2002 Water&Sewer Sanitation Garage Warehouse Combined Acct# Account Description Fund Fund Fund Fund Total 7400 Services 74001 Communication 6,100 - 530 6,630 74002 Electric Service 1,282,400 - - 1,282,400 74005 Natural Gas 500 - - 500 74011 Hire Of Equipment 7,700 - - - 7,700 74012 Insurance 71,341 10,280 6,164 915 88,700 74020 Outside Contracts - - 55,000 - 55,000 74021 Special Services 170,425 1,200 - 171,625 74022 Audits 17,600 - - - 17,600 74034 Household Garbage Contract - 1,644,278 - - 1,644,278 74036 Advertising 475 2,500 - - 2,975 74040 Recycling Services - 72,000 - - 72,000 74041 Travel&Reimbursables 8,800 1,000 500 808 11,108 74042 Education&Training 15,900 500 3,000 1,085 20,485 74050 Disposal Services - 91,000 - - 91,000 74051 Rents 154,560 - - - 154,560 74061 Demolition of Structures 25,000 - - - 25,000 74071 Association Dues 1,920 200 - - 2,120 Total Services 1,762,721 1,821,758 65,864 3,338 3,653,681 7500 Sundry Charges 75088 Bad Debt-Cutoff Accounts 60,000 - - - 60,000 Total Sundry&Other 60,000 - - - 60,000 Total Operating 12,503,385 2,653,858 1,276,152 180,185 16,613,580 8000 Capital Outlay 82011 Building&Improvements 5,000 - - - 5,000 83023 Water Distribution System 225,000 - - - 225,000 83029 Sewer Connections 6,000 - - - 6,000 83035 Meters&Connections 32,000 - - - 32,000 84042 Machinery&Equipment 11,000 - - - 11,000 84043 Motor Vehicles 113,000 - - - 113,000 86011 Capital Lease Purchases 176,734 75,491 - - 252,225 Total Capital Outlay 568,734 75,491 - - 644,225 9000 Other Financing Uses 91101 To General Fund 1,033,841 147,200 - - 1,181,041 91401 To G O 1 S 166,818 - - 166,818 91502 To W W I S 3,308,119 3,308,119 91503 To Sick Leave-Water&Sewer 55,000 - - 55,000 91506 To Sick Leave-Solid Waste - 8,000 - - 8,000 91551 To Sick Leave-Garage - 1,000 - 1,000 91552 To Warehouse Operations - - 63,845 - 63,845 Total Other Financing Uses 4,563,778 155,200 64,845 - 4,783,823 9900 Contingencies 99001 Contingencies 50,000 27,500 - - 77,500 Total Contingencies 50,000 27,500 - - 77,500 92 TOTAL EXPENDITURES $ 17,685,897 $ 2,912,049 $ 1,340,997 $ 180,185 $22,119,128 CITY OF BAYTOWN WATER& SEWER FUND 501 BUDGET SUACKARY BY FUND Actual Budget Estimated Adopted 1999-00 2000-01 2000-01 2001-02 Revenues Intergovernmental $ 650,795 $ 694,022 $ 697,133 S 765,664 Operating Revenues 15,039,815 15,079,190 15,431,200 16,463,407 NonoperetingRevenues 272,959 210,000 310,100 304,950 Miscellaneous 74,380 71,500 75,750 63,250 Operating Transfers-in 29,545 88,626 88,626 98,626 Total Revenues 16,067,494 16,143,338 16,602,909 17,685,897 Expenditures by Type: Personal Services $ 3,851,858 S 4,215,483 $ 4,109,227 $ 4,662,181 Supplies 5,223,097 5,247,147 5,285,268 5,354,833 Maintenance 659,353 581,550 589,582 663,650 Services 1,244,919 1,307,277 1,477,645 1,762,721 Sundry 42,205 60,000 60,000 60,000 Capital Outlay 485,754 584,712 562,562 568,734 Debt Requirements 2,835,249 3,008,328 3,008,328 3,474,937 Transfers Out 1,088,841 1,088,841 1,088,941 1,088,841 Contingency - 50,000 - 50,000 $ 15,431,276 $ 16,143,338 $ 16,181,453 $ 17,685,897 Excess(Deficit) Revenues Over Expenditures 636,218 - 421,356 - Working Capital - Beginning 2,025,088 2,661,306 2,661,306 3,082,662 Working Capital- Ending $ 2,661,306 $ 2,661,306 $ 3,0829662 $ 3,082,662 Adopted Budget 2001-02 by Expenditure Type Transfers&Other 6% Personal Services Debt Requirements 26% 20% Capital Outlay 3% Operating Expenses 45% 93 CITY OF BAYTOWN SANITATION FUND 505 BUDGET SUMMARY BY FUND Actual Budget Estimated Adopted 1999.00 2000-01 2000-01 2001-02 Revenues Solid Waste Francltise Fees $ 118,365 $ 139,000 $ 138,348 S 140,000 Solid Waste Collections 2,416,717 2,586,685 2,588,324 2,614,000 Recycling Revenue 19,216 11,000 13,911 32,000 Garbage Bags 89,435 90,000 94,478 92,000 Miscellaneous 5,854 3,000 2,942 3,000 Total Revenues 2 649,587 2,829,685 2,838,003 2,881,000 Expenditures Personal Services 419,425 506,995 494,119 534,400 Supplies 109,005 112,628 122,700 138,600 Maintenance 121,895 134,650 160,000 159,100 Services 1617 251 1763 870 1,749,904 1,821,758 Total Operating 2,267,576 2,518,143 2,526,723 2,653,858 Capital Outlay 71,654 118,654 118,654 75,491 Transfers Out 155,200 155,200 155,200 155,200 Contingency - 27,500 - 27,500 Total Expenditures 2,494,430 2,819,497 2,800,577 2,912,049 Excess(Deficit)Revenues Over Expenditures 155,157 10,188 37,426 (31,049) Working Capital-Beginning 307,117 462.274 462,274 499,700_ Working Capital-Ending $ 462,274 $ 472,462 $ 499,700 $ 46=4651 Adopted Budget 2001-02 Personal Services Capital&Transfers 18% 9% Nt .Operations Services 63% Expenditures by Program Solid Waste Operations $ 2,346,215 $ 2,625,887 $ 2,611,432 S 2,725,655 Residential Recycling 148,215 193,610 189,145 186,394 Total $ 2,494,430 S 2.819.497 S 2,800,577 $ 2,912,049 94 CITY OF BAYTOWN GARAGE FUND 550 BUDGET SUMMARY BY FUND Actual Budget Estimated Adopted 1999-00 2000-01 2000-01 2001-02 Revenues Departmental Billings-Fuel $ 427,439 $ 369,360 $ 470,087 $ 539,000 Departmental Billings-Repairs 703,264 823,020 805,491 760,520 State Fuel Tax Refund 9,084 6,800 12,630 10,000 GCCISD-Fuel 67,712 60,500 72,500 70,000 Sale of City Property 2,766 - - 2,500 Total Revenues 1,210,265 1,259,680 1,360,708 1,382,020 Expenditures Personal Services 312,179 366,339 374,125 407,488 Supplies 677,004 673,900 726,800 793,500 Maintenance 8,991 8,900 9,000 9,300 Services 61,680 67,700 58,772 65,864 Total Operating 1,059,854 1,116,839 1,168,697 1,276,152 Capital Outlay 16,068 22,000 22,000 - Transfers Out 69,543 64,845 64,845 64,845 Total Expenditures 1,145,465 1,203,684 1,255,542 1,340,997 Excess(Deficit)Revenues Over Expenditures 64,800 55,996 105,166 41.023 Working Capital-Beginning (135,728) (70,928) (70,928) 34,238 Working Capital-Ending $ (70,928) $ (lL932L$ 34,238 $ 75,261 Adopted Budget 2001-02 Capital&Transfers 5% Personal Services 30% operations 65% 95 CITY OF BAYTOWN WAREHOUSE OPERATIONS FUND 552 BUDGET SUMMARY BY FUND Actual Budget Estimated Adopted 1999-00 2000-01 2000-01 2001-02 Revenues Departmental Billings-MSC $ 112,813 $ 105,082 $ 105,082 $ 116,340 Departmental Billings-Garage 68,543 63,845 63,945 63,845 Total Revenues 181,356 168,927 168,927 180,185 Expenditures Personal Services 123,759 139,804 145,570 158,252 Supplies 5,514 10,525 7,029 9,335 Maintenance 7,361 9,260 6,519 9,260 Services 1,719 2,423 2,326 3,338 Sundry 12,102 - - Total Operating 150,455 162,012 161,444 180,185 Capital Outlay 16,642 6,621 6,611 - Total Expenditures 167,097 168,633 168,055 180,185 Excess(Deficit)Revenues Over Expenditures 14,259 294 872 - Working Capital - Beginning 34,247 48,506 48,506 49,378 Working Capital- Ending $ 48,506 $ 48,800 $ 49,378 S 49,378 Adopted Budget 2001-02 �Operations 12% Personal Services 88% 96 CITY OF BAYTOWN ORGANIZATION CHART GENERAL FUND Citizens City Council City Manager Legal Fire Assistant City Assistant Cityll Police Manager Manager Ciq Clerk& Information Technology Public Safety Municipal Coun Services(ITS) Communications I?mergency Medical Library I F Public Works Services .4=ministration Engineering& Parks&Recreation Streets&Drainage Inspections Finance Planning&Community Tril lle Control Development Fluman Resources Public Health 97 CITY OF BAYTOWN GENERAL FUND 101 BUDGET SUMMARY BY FUND Actual Budget Estimated Adopted 1999-00 2000-01 2000-01 2001-02 Revenues Taxes-Property $ 9,860,196 $ 7,394,444 $ 8,212,624 $ 8,300,781 Taxes-Sales&Franchise 9,667,508 9,653,150 9,906,143 10,102,400 Industrial District Taxes __ 7,267,979 12,086,949 13,666,864 14,493,698 Total Taxes 26,795,683 29,124,443 31,785,631 32,896,879 Licenses&Permits 381,238 269,350 334,002 410,800 Intergovernmental 343,754 205,718 201,350 207,400 Charges for Services 885,446 1,344,876 1,396,077 1,718,876 Fines&Forfeitures 1,682,218 2,005,736 1,744,451 1,869,100 Miscellaneous 1,008,808 693,855 898,663 759,080 Transfers In 1,181,041 1,181,041 1,181,041 1,331,041 Total Revenues 32,278,188 34,825,019 37,541,214 39,193,176 Expenditures by Type Personnel Services 21,873,287 24,172,548 23,838,063 27,451,302 Supplies 1,116,681 1,286,916 1,293,918 1,456,670 Maintenance 1,512,945 1,632,374 1,739,205 1,714,373 Services 3,442,859 3,921,265 4,140,058 4,778,522 Sundry 92,326 119,844 133,403 133,180 Miscellaneous 57,848 86,740 61,740 61,740 Total Operating 28,095,946 31,219,687 31,206,387 35,595,787 Capital Outlay 2,194,931 1,891,064 1,798,011 2,164,705 Transfers Out-Operating 810,718 698,780 808,009 535,269 Transfers Out-Debt - 1,646,285 1,646,285 1,646,285 Transfer Out-Capital 550,000 900,000 900,000 1,230,000 Contingencies 17,266 100,000 100,000 160,000 Total Expenditures 31,668,861 36,455,816 36,448,692 41,352,046 Excess(Deficit)Revenues Over Expenditures 609,327 (1,630,797) 1,092,522 (2,158,870) Fund Balance-Beginning 7,177,163 7,786,490 7,786,490 8,879,012 Fund Balance-Ending $ 7;786,490 $ 6,155,693 $ 8,879,012 S 6,720z142 Adopted Budget 2001-02 by Type Pcrs ]Services 66% Adm &Transfers 9% Capital Outlay 5% 4, 2. Operations 20% 98 CITY OF BAYTOWN GENERAL FUND 101 BUDGET SUMMARY BY FUND Actual Budget Estimated Adopted 1999-00 2000-01 2000-01 2001-02 Revenues Taxes-Property S 9,860,1% $ 7,394,444 S 8,212,624 $ 8,300,781 Taxes-Sales&Franchise 9,667,508 9,653,150 9,906,143 10,102,400 Industrial District Taxes 7,267,979 12,086,849 13,666,864 14,493,698 Total Taxes 26,795,683 29,124,443 31,785,631 32,896,879 Licenses&Permits 381,238 269,350 334,002 410,800 Intergovernmental 343,754 205,718 201,350 207,400 Charges for Services 885,446 1,344,876 1,396,077 1,718,876 Fines&Forfeitures 1,682,218 2,005,736 1,744,451 1,869,100 Miscellaneous 1,008,808 693,855 898,663 759,080 Transfers In 1,181,041 1,181,041 1,181,041 1,331,041 Total Revenues 32278198 34,825,019 37,541,214 39,193,176 Expenditures by Function General Government 6,381,296 6,975,249 7,040,447 8,950,088 Public Safety 15,845,175 16,854,767 16,875,699 18,802,955 Public Works 3,732,817 4,036,729 3,957,921 4,670,711 Health&Welfare 577,967 654,224 639,483 779,022 Culture&Leisure 4,029,414 4,754,019 4,677,858 4,799,040 Transfers put-Operating 552,192 2,290,828 2,357,284 2,101,230 Transfers Out-Capital 550,000 900,000 900,000 1,250,000 Total Expenditures 31,668,861 36,455,816 36,448,692 41,352,046 Excess(Deficit)Revenues Over Expenditures 609,327 (1,630,797) 1,092,522 (2,158,870) Fund Balance-Beginning 7,177,163 7,786,490 7,786,490 8,879,012 FbndBalance-Ending $ 7786490 $ 6,155,693 $ 8,879,012 $ 6,720,142 No.of Working Capital Days 90 62 89 59 Adopted Budget 2001-02 by Function Culture&Leasure Health&Welfare 13N' 2% General Govenuneru 24 Public Works 12% Public Safety 49% 99 1 CITY OF BAYTOWN GENERAL FUND REVENUE DETAIL Actual Budget Estimated Adopted Acct# Revenue 1999-00 2000-01 2000-01 2001-02 Property Taxes 41101 Current $ 9,486,016 $ 7,081,744 $ 7,888,984 $ 7,966,481 41102 Prior Year 229,286 200,000 185,616 193,000 41103 Penalty&Interest 136,881 95,000 131,741 135,000 41104 Bankruptcy Interest 7,373 7,500 5,283 5,300 41106 Tax Certificates 640 200 1,000 1,000 Total Property Tax 9,860,196 7,384,444 8,212,624 8,300,781 Sales&Use Taxes 41201 Sales 6,605,875 6,642,124 6,689,204 6,823,000 41202 Mixed Drink 66,734 67,000 66,475 66,500 41203 Bingo 19,795 21,200 20,167 20,200 Total Sales&Use Tax 6,692,404 6,730,324 6,775,846 6,909,700 Franchise Tax 41301 H.L.&P. 2,142,001 2,162,618 2,288,748 2,335,000 41302 Entex 187,599 211,645 229,484 234,000 41303 General Telephone 472,130 372,943 391,840 399,700 41304 Time Warner Cablevision(TCI) 164,779 167,025 212,223 216,000 41305 Classic(Star)Cablevision 8,595 8,595 8,003 8,000 Total Franchise Tax 2,975,104 2,922,826 3,130,297 3,192,700 Industrial District 7,267,979 12,086,849 13,666,864 14,493,698 TOTAL TAXES 26,795,683 29,124,443 31,785,631 32,896,879 Licenses&Permits 42001 Building 74,423 65,000 91,612 112,900 42002 Plumbing 32,647 26,100 32,610 35,900 42003 Mech&Air Cond 13,611 11,500 16,201 16,500 42004 Housemoving 550 1,000 907 600 42005 Multi-Family Dwelling 7,575 7,500 7,725 7,700 42006 Electrical 51,265 51,900 58,701 64,600 42007 Demolition 1,400 1,550 1,263 1,300 42008 Mobile Homes 821 1,000 1,186 1,200 42009 Sign Operating 81,925 25,500 22,691 81,900 42021 Health 30,714 32,100 30,552 30,600 42031 Alcoholic Beverage 13,279 14,500 14,374 14,400 42032 Taxi Cab 750 1,000 375 400 42036 Waste Collection Permit 300 500 400 400 42041 Pipeline Fees 71,546 30,000 53,813 41,400 42091 Miscellaneous 432 200 1,592 1,000 Total Licenses&Permits 381,238 269,350 334,002 410,800 Intergovernmental 43109 Baytown Housing Authority 50,000 50,000 50,000 50,000 43112 Universal Hiring Prg-COP 144,144 - - 43113 Bright Star(GCCISD) 131,040 135,408 131,040 131,040 43208 State 13,470 13,470 13,470 13,470 43301 Harris County 5,100 6,840 6,840 12,890 Total Intergovernmental 343,754 205,718 201,350 207,400 100 CITY OF BAYTOWN GENERAL FUND REVENUE DETAIL Actual Budget Estimated Adopted Acct# Revenue 1999-00 2000-01 2000-01 2001-02 Charges for Services 44110 Jail&Court Services 381,100 415,392 676,386 44111 Court Cost - 1,848 1,800 44112 Recovery of Damages 12,773 5,000 989 1,000 44113 Subdivision Filing Fee 10,918 14,626 12,268 12,300 44114 Vital Statistics 48,498 51,000 55,134 55,100 44115 Animal Control Fees 25,661 35,000 43,266 80,000 44116 Weed Mowing 39,341 40,000 35,314 35,300 44121 Ambulance 665,422 716,000 726,710 751,790 44137 False Alarm Fees 10,520 15,000 13,875 13,900 44141 Curbs&Drainage 4,431 7,500 5,092 5,100 Total Charges for Services 817,564 1,265,226 1,309,888 1,632,676 Cultural&Recreational 44201 Facilities Rental 38,483 45,500 51,804 51,800 44202 Participation Fees 2,315 4,400 4,162 4,200 44203 Swimming Pools 8,992 10,000 9,196 9,200 44204 Vending Machines 454 1,000 3,026 3,000 44207 Softball Fees 17,638 18,750 18,001 18,000 Total Cultural&Recreational 67,882 79,650 86,188 86,200 TOTAL SERVICES CHARGES 885,446 1,344,876 1,396,077 1,718,876 Fines& Forfeitures 45001 Municipal Court 1,551,186 1,838,568 1,581,421 1,706,000 45002 Library 30,135 38,000 39,550 39,600 45005 Motor Carrier Violations 100,897 129,168 123,480 123,500 Total Fines&Forfeitures 1,682,218 2,005,736 1,744,451 1,869,100 Miscellaneous 49001 Sale of City Property 113,889 50,000 80,000 80,000 49003 Interest on Investment 790,661 586,626 753,119 625,000 49004 Interest on Receivables 2,296 - - 1,180 49007 Sale-Impounded Vehicles 2,782 2,000 1,180 - 49009 Rental of Land 2,561 2,356 - - 49091 Miscellaneous 96,619 52,873 64,364 52,900 Total Miscellaneous 1,008,808 693,855 898,663 759,080 TOTAL REVENUES 31,097,147 33,643,978 36,360,173 37,862,135 Transfers 61215 From MDD - - 150,000 61501 From Water&Sewer Fund 1,033,841 1,033,841 1,033,841 1,033,841 61505 From Solid Waste Fund 147,200 147,200 147,200 147,200 Total other Financing Sources 1,181,041 1,181,041 1,181,041 1,331,041 TOTAL REVENUES&TRANSFERS $32,278,188 $34,825,019 $37,541,214 $39,193,176 101 CITY OF BAYTOWN GENERAL FUND 101 BUDGET SUMMARY BY DEPARTMENT Actual Budget Estimated Adopted 1999-00 2000-01 2000-01 2001-02 General Government 1010 General Administration $ 203,345 $ 230,781 $ 232,438 $ 361,849 1030 Fiscal Operations 1,149,161 1,256,379 1,219,451 1,255,925 1060 Legal Services 357,300 430,401 399,687 472,924 1070 ITS 1,006,209 1,058,944 1,038,599 1,422,208 1080 Planning&Community Dev. 253,094 299,652 320,188 461,114 1140 Human Resources 518,550 672,304 704,798 734,594 1170 City Clerk 806,352 884,069 874,725 1,060,730 1180 City Facilities 423,261 452,287 483,863 490,159 1190 General Overhead 1,664,024 1,690,432 1,766,698 2,690,585 Total General Government 6,381,296 6,975,249 7,040,447 8,950,088 Public Safety 2000 Police 8,702,406 9,603,898 9,750,780 10,909,425 2020 Fire 5,147,132 5,175,492 5,091,421 5,467,410 2030 Communications 813,084 945,547 892,330 1,015,960 2040 Emergency Medical Services 1,182,553 1,129,830 1,141,168 1,410,160 Total Public Safety 15,845,175 16,854,767 16,875,699 18,802,955 Public Works 3000 Public Works Administration 389,629 430,287 395,172 462,028 3010 Streets&Drainage 2,010,399 1,986,072 1,964,351 2,231,230 3020 Traffic Control 401,618 579,935 603,171 775,442 3030 Engineering&Inspections 931,171 1,040,435 995,227 1,202,011 Total Public Works 3,732,817 4,036,729 3,957,921 4,670,711 Health& Welfare 577,967 654,224 639,483 779,022 Culture& Leisure 5000 Parks&Recreation 2,460,426 2,998,254 2,936,495 2,936,178 6000 Library 1,568,988 1,755,765 1,741,363 1,861,862 Total Culture&Leisure 4,029,414 4,754,019 4,677,858 4,798,040 Transfers Out 1,102,192 3,180,828 3,257,284 3,351,230 General Fund Total $ 31,668,861 $ 36,455,816 $ 36,448,692 $ 41,352,046 102 CITY OF BAYTOWN GENERAL FUND 101 BUDGET SUMMARY BY ACCOUNT Actual Budget Estimated Adopted Acct# Acct Description 1999-00 2000-01 2000-01 2001-02 71002 Regular Wages $ 14,634,800 $16,324,590 $16,163,268 $17,898,668 71003 Part Time Wages 634,288 687,892 637,920 729,832 71009 Overtime 955,575 841,726 1,008,264 914,074 71010 Election Worker 7,705 10,932 440 10,998 71011 Extra Help/Temporary 82,348 65,090 54,549 57,496 71021 Health&Dental Insurance 1,367,019 1,522,741 1,433,184 2,045,186 71022 TMRS 2,229,768 2,494,097 2,421,716 2,778,306 71023 FICA 1,221,339 1,357,032 1,319,639 1,486,768 71028 Workers Compensation 248,299 265,150 260,318 278,799 71041 Allowances 152,653 165,556 160,414 190,260 71051 Merit&Across The Board - 93,919 844,937 71052 Salary Savings - - - (201,800) 71081 Retired Employee Benefits 339,493 343,823 378,351 417,778 Total Personal Services 21,873,287 24,172,548 23,838,063 27,451,302 72001 Office 146,824 166,772 155,181 174,598 72002 Postage 65,940 68,387 78,174 80,634 72004 Printing 35,847 50,132 39,578 59,275 72005 Animal Feed 6,691 9,944 6,180 9,664 72006 Clothing Allowance 19,113 22,230 19,801 24,480 72007 Wearing Apparel 133,394 143,348 146,339 161,445 72008 Fihn,Developing&Battery 1,813 2,528 1,882 2,528 72016 Motor Vehicle . 318,322 353,583 363,493 406,232 72021 Minor Tools 64,280 59,419 62,507 62,619 72026 Cleaning&Janitorial 46,495 50,818 53,792 54,870 72028 Swimming Pool Supplies 485 2,250 2,200 1,500 72031 Chemical 69,036 109,757 109,191 96,782 72032 Medical 52,484 58,071 56,929 68,085 72036 identification 19,525 25,596 17,010 35,523 72041 Educational 114,078 126,407 152,539 170,638 72045 Computer Software Supply 561 11,973 6,510 20,101 72046 Botanical 4,894 4,550 5,187 4,745 72056 Street Marking 2,947 6,000 6,000 6,000 72061 Meeting Supplies 13,952 15,151 11,425 16,951 Total Supplies 1,116,681 1,286,916 1,293,918 1,456,670 73001 Land 7,035 23,320 23,650 27,824 73011 Buildings 149,123 155,364 153,204 154,860 73012 Docks&Piers 593 1,700 1,000 2,000 73013 Recreation Equipment 4,460 8,750 8,000 10,015 73021 Filtration Plants 31,606 11,000 11,375 9,500 73025 Streets Sidewalks&Curbs 125,617 139,388 138,950 139,388 73026 Storm Drains 49,546 54,000 54,000 60,000 73027 Heating&Cooling System 44,185 53,900 79,536 81,648 73028 Electrical Maintenance 25,417 28,000 27,528 28,000 73041 Furniture&Fixtures 30,156 51,539 47,182 38,787 73042 Machinery&Equipment 223,866 269,341 262,042 295,018 73043 Motor Vehicles 541,747 517,400 624,422 554,089 73044 Street Signs 34,280 33,000 33,000 33,000 103 CITY OF BAYTOWN GENERAL FUND 101 BUDGET SUMMARY BY ACCOUNT Actual Budget Estimated Adopted Acct# Acct Description 1999-00 2000-01 2000-01 2001-02 73045 Radio&Testing Equipment 24,726 23,951 26,994 38,914 73046 Books 58,174 64,996 52,097 55,463 73048 Signal Systems 29,439 39,600 39,600 39,600 73049 Barricades 6,340 8,500 8,000 8,500 73053 Vehicle Repair-Collision 26,849 9,000 9,000 9,000 73055 Maintenance on Computers 99,786 139,625 139,625 128,767 Total Maintenance 1,512,945 1,632,374 1,739,205 1,714,373 74001 Communication 308,762 340,937 375,154 389,051 74002 Electric Service 486,266 587,188 650,459 818,204 74003 Street Lighting 461,287 472,378 563,604 574,533 74005 Natural Gas 35,102 42,220 107,829 108,246 74007 TWC Claims Paid 15,496 25,000 8,440 20,000 74010 Lease Of Vehicles 28,705 28,800 27,600 28,800 74011 Hire Of Equipment 13,966 19,148 14,919 18,401 74012 Insurance 258,616 285,767 328,262 252,490 74021 Special Services 594,190 738,535 669,594 941,160 74022 Audits 29,890 33,217 31,610 35,291 74023 Industrial Appraisal 24,000 25,000 24,000 26,000 74026 Janitorial Services 55,063 69,480 60,929 65,928 74029 Service Awards 21,563 20,250 30,000 31,200 74031 Wrecker Service 5,315 4,500 2,608 4,500 74036 Advertising 74,746 69,593 82,158 119,790 74041 Travel&Reimbursables 132,224 153,922 145,594 187,817 74042 Education&Training 102,656 153,544 147,873 185,976 74045 In-State Investigative Travel 337 9,986 5,073 5,076 74047 Support Of Prisoners 33,720 68,409 34,097 65,500 74051 Rents 395,631 446,851 442,318 446,401 74056 Vacant Lot Cleaning 46,712 45,000 45,000 53,000 74058 Landfill Fees 8,195 8,451 11,148 22,947 74061 Demolition Of Structures 60,158 54,500 54,500 54,500 74071 Association Dues 35,737 53,355 51,986 56,926 74082 Confidential 13,801 16,000 13,578 16,000 74088 Library-HALAN 39,818 48,500 45,475 47,450 74089 Library-Periodicals 26,541 25,734 25,700 26,335 74123 Instructor Fees 812 1,000 1,000 2,000 74295 Deductibles 134,550 100,000 139,550 175,000 Total Services 3,443,859 3,946,265 4,140,058 4,778,522 75001 Contributions 1,961 2,554 2,448 2,448 75051 Court Cost 5,135 12,000 17,110 18,000 75061 Medical-Preemployment 31,906 31,535 35,480 34,035 75062 Medical-Promotions 1,141 2,000 4,500 4,500 75064 Medical Services 52,183 71,755 73,865 74,197 77001 Texas State Guard 1,200 1,200 1,200 1,200 77002 Economic Development 25,000 25,000 25,000 25,000 77104 CDBG Public Services 31,648 35,540 35,540 35,540 Total Sundry&Other 150,174 181,584 195,143 194,920 104 CITY OF BAYTOWN GENERAL FUND 101 BUDGET SUMMARY BY ACCOUNT Actual Budget Estimated Adopted Acct# Acct Description 1999-00 2000-01 2000-01 2001-02 Total Operating 28,096,946 31,219,687 31,206,387 35,595,787 80001 Furniture&Equip G$1000 304,301 9,085 9,676 17,802 81002 Land Improvements - 36,600 36,600 4,400 81011 Signs - 30,500 30,500 58,000 82011 Building&Improvements 98,853 138,650 138,650 119,800 83025 Streets Sidewalks&Curbs 164,942 291,800 220,000 319,800 83026 Storm Drains 87,709 100,000 100,000 100,000 83027 Heating&Cooling System 44,667 20,000 20,000 20,000 83031 Fences - 50,000 50,000 11,500 83039 Other Improvements 127,654 55,000 55,000 32,500 84041 Furniture&Fixtures 47,719 10,118 5,185 29,377 84042 Machinery&Equipment 198,407 305,155 300,536 406,448 84043 Motor Vehicles 603,129 219,700 218,069 216,900 84045 Radio&Testing Equipment - 6,000 6,000 20,600 84046 Books 67,643 73,946 73,940 79,984 84048 Signal Systems 79,392 90,000 90,000 180,000 84052 Heavy Equipment 36,897 112,000 112,000 18,000 84053 Major Tools - 5,500 4,850 - 84061 Other Equipment 131,545 39,190 39,185 33,010 86011 Capital Lease Purchases 201,073 277,820 277,820 496,584 Total Capital Oulay 2,193,931 1,871,064 1,788,011 2,164,705 91201 To Municipal Court Security 764 13,732 16,682 13,269 91209 To Parks&Rec. Special Revenue 50,000 - - - 91210 To Emergency Mgt-Trust 34,118 48,000 49,102 56,000 91226 To Miscellaneous Police 3,290 - - - 91228 To Police Academy 26,694 2,770 5,820 91233 To LLEBG Fund 13,556 - 11,000 10,000 91240 To Org Crime&Narcotics Task 61,836 64,237 63,040 64,504 91291 To Emergency Management 82,312 77,500 99,904 120,808 91298 To Wetland Research Center 25,000 40,000 40,000 40,000 91350 To General Capital Project Fund 15,000 - - - 91351 To Capital Improvement Program 550,000 920,000 920,200 1,250,000 91394 To 1994 G.O. Bond Fund 33,150 - 91401 To G O 1 S - 1,646,285 1,646,285 1,358,481 91450 To Sick Leave-General 258,000 258,000 258,000 258,000 91501 To Water&Sewer Fend 29,545 29,545 29,545 29,545 91530 To Bayland Island 64,640 62,684 112,684 108,787 91552 To Warehouse Operations 112,813 105,082 105,082 116,340 Total Other Financing Uses 1,360,718 3,265,065 3,354,294 3,431,554 99001 Contingencies 17,266 100,000 100,000 160,000 Total Contingencies 17,266 100,000 100,000 160,000 TOTAL DEPARTMENT $31,668,861 $36,455,816 $36,448,692 $41,352,046 105 CITY OF BAYTOWN PROGRAM SUMMARY 1010 GENERAL ADMINISTRATION Program Description • Conduct City Council meetings in accordance with The General Administration Department consists of two the provisions of the City Charter and Ordinances. main departments, the City Manager's office and the City • Continue to provide quality information the citizens Council. It also includes expenditures that are not receive from local government by working with directly associated with any other department within the educational, business and neighborhood groups to General Fund. communicate city events, public hearings and city staff initiatives. The City Manager is the chief executive and • Coordinate Council activities, negotiate contracts and administrative officer of the City and is responsible for supervise the staff to provide efficient and effective general administration of the City's affairs and serves as a municipal services to the City of Baytown. liaison between the policy making and administrative branches of the City government. The City Manager Major Objectives provides City Council with the information needed to • To provide the Council with timely and meaningful conduct the affairs of the City and coordinate the information. implementation of their decisions. This division oversees • To maintain up-to-date policies and regulations. the operations of all city departments and reviews and • To encourage an innovative approach to problem updates management policies and regulations. resolution. • To supervise and coordinate the staff and provide Major Goals oversight to all departmental operations. • Ensure delivery of City services in an effective and • To maintain a long-range outlook and provide the efficient manner through responsible administration. Council with recommendations for the future. • Ensure that the response to citizen complaints and . To act as the City's ambassador in developing and requests for action are performed in a timely manner. maintaining relations with outside agencies. • Assist in the development of neighborhood organizations and coordinate implementation of neighborhood improvement projects and activities. Actual Budget Estimated Projected Workload Measures 1999-00 2000-01 2000-01 2001-02 1. Number of Regular Council Meetings 23 23 23 23 2. Number of Council Agenda Items 374 468 400 400 3. Proclamations 44 55 55 55 106 CITY OF BAYTOWN SERVICE LEVEL BUDGET 1010 GENERAL ADMINISTRATION Actual Budget Estimated Adopted Acct# Acct Description 1999-00 2000-01 2000-01 2001-02 7100 Personal Services 71002 Regular Wages $ 131,969 $ 142,357 $ 142,362 $ 226,183 71009 Overtime 96 1,000 226 1,008 71011 ExtraHelp/Temporary 1,775 - - - 71021 Health&Dental Insurance 8,762 9,274 9,274 14,848 71022 TMRS 19,176 21,441 20,704 33,453 71023 FICA 8,633 11,016 9,718 17,415 71028 Workers Compensation 213 232 229 365 71041 Allowances 3,600 3,600 3,600 7,200 Total Personal Services 174,124 188,920 186,113 300,472 7200 Supplies 72001 Office 4,340 2,400 4,300 4,300 72002 Postage 426 500 450 500 72041 Educational 432 375 375 375 Total Supplies 5,198 3,275 5,125 5,175 7300 Maintenance 73041 Furniture&Fixtures 500 - 500 Total Maintenance - 500 - 500 7400 Services 74001 Communication 1,476 1,500 2,800 2,800 74021 Special Services 487 - 74029 Service Awards 88 250 - - 74036 Advertising 621 - - - 74041 Travel&Reimbursables 7,550 13,148 16,500 18,802 74042 Education&Training 1,280 3,802 4,300 10,660 74071 Association Dues 10,497 19,386 17,600 19,565 Total Services 21,999 38,086 41,200 51,827 Total Operating 201,321 230,781 232,438 357,974 8000 Capital Outlay 80001 Furniture&Equip<$5,000 2,024 - - - 84041 Furniture&Fixtures - - - 2,500 84042 Machinery&Equipment - - 1,375 Total Capital Outlay 2,024 - - 3,875 TOTAL DEPARTMENT $ 203,345 $ 230,781 $ 232,438 $ 361,849 107 CITY OF BAYTOWN PROGRAM SUMMARY 1030 FISCAL OPERATIONS Program Description • Continue to structure the City's portfolio to meet the The Fiscal Operations Department consists of Finance investment strategy and cash liquidity needs. Administration, Accounting, Treasury, Budgeting, Cash Major Objectives Management, Purchasing and Utility Billing. This Department is responsible for administering the City's fiscal • Continue to develop financial policies that will provide affairs in accordance with applicable local, state and federal financial stability and continuity in a changing political guidelines. The Department manages the annual audit, and economic environment. annual budget and advises management on all aspects of • Achieve efficiencies in accounting and reporting financial planning and debt management for the City. The activities through greater use of information technology. Department is responsible for collection and disbursement of • Continue staff professional and technical growth. all City funds and implementation of effective internal control • Continue to obtain the G.F.O.A. Distinguished Budget systems for the City of Baytown. The Department also Presentation Award and the Certificate of Achievement actively manages the City's investment portfolio in for Excellence in Financial Reporting. compliance with the Public Funds Investment Act(PFIA)and • Review and refinement of investment policy to stay in the adopted investment policy. compliance with PFIA Major Goals Services Provided • To ensure that all financial transactions are reported • Financial Planning & Oversight of all financial timely and accurately and in compliance with General applications: Municipal Court, Parks, EMS, Accepted Accounting Principles along with Inspections,Utility Billing appropriate internal controls. • Check writing:Payroll&Accounts Payable • Provide financial information to users in the form, • All City Collections, Deposits, Investments, Cash frequency and timeliness needed for management management decisions,managing the City's assets and planning for • Property Tax Assistance—Current&Delinquent future financial growth. • Utility Billing and Customer service • Provide quality budget development and analysis • Budget Management and preparation services to foster financial accountability and . Financial Reporting&Internal Control responsible use of City funds. • Fixed Assets Tracking • To promote a better understanding of financial . Grant Assistance and Reporting policies and procedures among internal and external 0 Warehouse services:Supplies,Material and Fleet parts customers. • Procurement Services: Purchase orders and annual • Purchase quality goods and services in a timely and contracts cost-effective manner. Improve purchasing practices • General Financial support and assistance to City within the user departments to control cost and Manager and City Departments increase efficiency of city operations. • Review and improve cash collection procedures throughout the City. Actual Budget Estimated Projected Workload Measures 1999-00 2000.01 2000.01 2001.02 1. Investment portfolio(in millions) $59.0 $55.0 $59.0 $64.0 2. Annual A/P Checks 30,246 30,000 31,623 36,366 3. Annual Purchase Orders issued 10,649 12,000 7,078 7.200 4. Annual contracts 68 75 68 71 5. No.of Active Grants 24 20 20 20 6. Amount of Active Grants(in millions) $18.8 $18.0 $18.0 $21.0 Performance Measures I. Tax collections as a%of levy 96% 97% 96% 97% 2. Annual estimated yield 6.0% 5.60% 6.0% 5.0% 3. Weighted avg. maturity of portfolio 189 275 288 298 4. %of invoices paid in 30 days 90% 95% 96% 98% 5. GFOA Award for Budget&CAFR 2 2 2 2 108 CITY OF BAYTOWN SERVICE LEVEL BUDGET 1030 FISCAL OPERATIONS Actual Budget Estimated Adopted Acct# Acct Description 1999-00 2000-01 2000-01 2001-02 7100 Personal Services 71002 Regular Wages $ 604,723 $ 643,208 $ 638,007 $ 658,418 71003 Part Time Wages 12,601 15,750 14,672 16,334 71009 Overtime 7,101 11,266 14,558 11,989 71011 Extra Help/Temporary 5,688 5,328 1,652 2,754 71021 Health&Dental Insurance 47,516 53,236 49,768 68,855 71022 TMRS 86,798 96,189 94,680 100,928 71023 FICA 48,150 52,333 51,037 53,141 71028 Workers Compensation 1,026 1,068 1,062 1,074 71041 Allowances 21,505 20,880 20,532 20,880 Total Personal Services 835,108 899,258 885,968 934,373 7200 Supplies 72001 Office 17,479 19,440 18,935 19,899 72002 Postage 14,656 17,265 15,168 17,348 72004 Printing 4,377 3,900 3,724 3,900 72021 Minor Tools 180 - - 72041 Educational 1,195 3,368 2,274 2,624 72045 Computer Software Supply - 525 - - Total Supplies 37,887 44,498 40,101 43,771 7300 Maintenance 73011 Buildings 2,581 - 73041 Furniture&Fixtures - 800 500 800 Total Maintenance 2,581 800 500 800 7400 Services 74001 Communication 300 150 150 150 74002 Electric Service 7,563 7,440 8,131 9,000 74011 Hire Of Equipment 1,790 - - 74021 Special Services 151,232 157,805 144,402 140,040 74022 Audits 29,890 33,217 31,610 35,291 74023 Industrial Appraisal 24,000 25,000 24,000 26,000 74026 Janitorial Services 4,560 4,560 4,560 4,560 74041 Travel&Reimbursables 12,768 14,939 11,359 20,919 74042 Education&Training 6,826 10,285 7,968 11,874 74051 Rents 4,646 4,939 5,725 6,072 74071 Association Dues 3,543 4,466 4,955 4,428 Total Services 247,118 262,801 242,860 258,334 Total Operating 1,122,694 1,207,357 1,169,429 1,237,278 8000 Capital Outlay 80001 Furniture&Equip<$5,000 9,954 2,000 3,000 1,000 82011 Building&Improvements - 25,000 25,000 - 84041 Furniture&Fixtures 16,513 1,000 1,000 84042 Machinery&Equipment - 3,375 3,375 - 86011 Capital Lease Purchases - 17,647 17,647 17,647 Total Capital Outlay 26,467 49,022 50,022 18,647 TOTALDEPARTMENT $ 1,149,161 $ 1,256,379 $ 1,219,451 $ 1,255,925 109 CITY OF BAYTOWN PROGRAM SUMMARY 1060 LEGAL SERVICES Program Description while ensuring that the City's interest are adequately The Legal Department is a service-oriented department protected. providing counsel to the City Council, the Baytown Area • Represent the City in all legal proceedings in an Water Authority,the Municipal Development District and effective,zealous manner. the Baytown Crime Control Prevention District as well as • Remain current on all state and federal laws and to their boards and commissions. The department also regulations applicable to the City. tenders legal advice to officers and employees of the City • To facilitate and assist in Collective Bargaining. relating to their powers and duties in such capacities. Legal services provided by the department include Major Objectives drafting and negotiating contracts, securing pre-clearance • Legal counsel and documentation for all municipal elections, prosecuting violations of the • Support all legal opinions, whether written or transportation, health and penal codes as well as the Code oral, with case or statutory authority, as of Ordinances, and representing and coordinating the appropriate. representation of the City in various civil matters ensuring • Ensure that all requests for written opinions are that the rights and interests of the city are being honored in a timely manner. appropriately protected and pursued. • Maintain all written opinions issued by the department in an opinion book for future Major Goals reference. • Provide dependable legal advice to the City Council, . Legal representation the Baytown Area Water Authority, Baytown Crime • Ensure court-imposed deadlines are met. Control Prevention District, Municipal Development • Ensure that all witnesses are advised in a timely District, and their boards and commissions as well as manner of trial settings. the officers and employees of the City. • Draft, review and negotiate legal instruments for City projects in order to achieve the desired project goals 110 l CITY OF BAYTOWN SERVICE LEVEL BUDGET 1060 LEGAL SERVICES Actual Budget Estimated Adopted Acct# Acct Description 1999-00 2000-01 2000-01 2001-02 7100 Personal Services 71002 Regular Wages $ 232,836 $ 250,038 $ 250,044 $ 272,132 71003 Part Time Wages - 37,440 5,760 37,440 71009 Overtime 6,339 6,240 2,650 3,697 71011 Extra Help/Temporary 3,160 3,300 8,072 - 71021 Health&Dental Insurance 16,500 16,499 16,500 24,399 71022 TMRS 35,081 36,705 36,854 41,583 71023 FICA 18,349 20,183 19,270 27,917 71028 Workers Compensation 395 421 413 446 71041 Allowances 9,360 9,360 9,360 9,360 Total Personal Services 322,020 380,186 348,923 416,974 7200 Supplies 72001 Office 2,718 3,000 3,000 3,000 72002 Postage 370 500 400 400 Total Supplies 3,088 3,500 3,400 3,400 7300 Maintenance 73041 Furniture&Fixtures 432 500 500 500 73046 Books 23,141 28,000 24,000 26,530 Total Maintenance 23,573 28,500 24,500 27,030 7400 Services 74001 Communication 186 350 474 475 74041 Travel&Reimbursables 4,311 7,975 6,025 7,855 74042 Education&Training 1,203 3,525 2,100 3,525 74071 Association Dues 2,111 2,365 2,265 2,290 Total Services 7,811 14,215 10,864 14,145 7500 Sundry Charges 75051 Court Cost 808 4,000 12,000 10,000 Total Sundry&Other 808 4,000 12,000 10,000 Total Operating 357,300 430,401 399,687 471,549 8000 Capital Outlay 84042 Machinery&Equipment - - - 1,375 Total Capital Outlay - 1,375 TOTAL DEPARTMENT $ 357,300 $ 430,401 $ 399,687 5 472,924 II CITY OF BAYTOWN PROGRAM SUMMARY 1070 INFORMATION TECHNOLOGY SERVICES Program Description • Analyze new software, hardware and networking The Information Technology Systems (ITS) Department technology available to assist in projecting future has the responsibility of effectively administering all enhancements. computerized operations throughout the City. ITS oversees the computer operations for all City departments Major Objectives and assists those departments in providing quality services • Automate Help Desk operations to include call to the community through the utilization of effective logging and trend analysis. computer systems. This includes providing statistical • Implement procedures for inventory control of reporting to the various administrative offices. In addition, computer hardware and software. ITS is involved in conducting needs analysis, problem . Acquire, implement and maintain wireless network determination and system design. infrastructure. • Manage end-user computer software training. Major Goals • Develop procedures and policies for computer usage • Provide hardware and software expertise to all city and data security on all systems. departments in order to maintain a highly productive • Complete conversion from NT domain model to workplace. Assist in acquisition and implementation Windows 2000 active directory model. of state-of-the-art hardware and equipment. • Assist the Parks Department in selecting is new • Improve the positive working relationship with end- software package that will both meet their needs and users in the various city departments. be compatible with our network. • Evaluate and scrutinize new computer related • Obtain and manage a web-design contract towards e- hardware and software purchases. gov implementation. • Install, verify and configure new computer resources • Install GIS system and coordinate all GIS activities. citywide with customized configurations required by the end-users to be productive while maintaining minimum standards established for personal computer configurations. • Provide complete office automation solution for the entire city. • Expand the capabilities of the web server to provide increase information available to the public. Actual Budget Estimated Projected Workload Measures 1999-00 2000-01 2000.01 2001-02 1. Hardware Calls 425 390 380 380 2. Software Calls 280 310 325 325 3. Programming Changes 150 160 195 210 4. System Administration 835 825 1,050 800 5. Information/Training 370 400 380 550 6. LAN/WAN Calls 280 240 145 210 7. Other Calls 390 480 400 480 Performance Measures I. Response Time-2 Hrs 96% 99% 93% 99% 2. IBM Down Time <1'% <1% <1% <1% 3. WAN Down Time <1'% <1% <1% <1% 4. PCs Parts&Repair 97% 99% 96'% 99% 5. Tasks Dead Lines 96% 99% 98% 99% 6. NT Server Downtime <1% <1% <1% <1% 112 CITY OF BAYTOWN SERVICE LEVEL BUDGET 1070 INFORMATION TECHNOLOGY SERVICES Actual Budget Estimated Adopted Acct# Acct Description 1999-00 2000-01 2000-01 2001-02 7100 Personal Services 71002 Regular Wages $ 266,549 $ 301,775 $ 303,750 $ 393,772 71009 Overtime 16,984 16,716 18,881 23,261 71021 Health&Dental Insurance 22,518 23,724 20,155 25,233 71022 TMRS 42,481 49,931 47,529 64,351 71023 FICA 22,601 25,754 25,376 30,530 71028 Workers Compensation 473 534 519 691 71041 Allowances 18,505 19,200 19,200 26,400 Total Personal Services 390,111 437,634 435,410 564,238 7200 Supplies 72001 Office 16,250 13,700 13,300 13,700 72002 Postage 350 350 300 350 72021 Minor Tools 1,000 1,000 1,000 Total Supplies 17,600 15,050 14,600 14,050 7300 Maintenance 73042 Machinery&Equipment 173,455 207,821 205,821 226,798 73055 Maintenance On Computers 99,786 139,625 139,625 127,164 Total Maintenance 273,241 347,446 345,446 353,962 7400 Services 74001 Communication 63,447 77,940 77,940 78,660 74021 Special Services 25,874 29,000 15,000 124,000 74041 Travel&Reimbursables 10,468 11,185 10,988 11,150 74042 Education&Training 30,038 29,940 28,850 33,915 74051 Rents 384 384 - - Total Services 130,211 148,449 132,778 247,725 Total Operating 811,163 948,579 928,234 1,179,975 8000 Capital Outlay 80001 Furniture&Equip<$5,000 106,754 - - - 84041 Furniture&Fixtures - - - 5,400 84042 Machinery&Equipment 88,292 110,365 110,365 153,808 86011 Capital Lease Purchases - - - 83,025 Total Capital Outlay 195,046 110,365 110,365 242,233 TOTAL DEPARTMENT $ 1,006,209 $ 1,058,944 $ 1,038,599 $ 1,422,208 113 CITY OF BAYTOWN PROGRAM SUMMARY 1080 PLANNING & COMMUNITY DEVELOPMENT Program Description • Improve communications within the Planning & The Planning and Community Development Department Community Development Department, as well as manages the City's long-range comprehensive and Engineering&Inspections. neighborhood plans, administers the Zoning Ordinance, • Review and revise all City Codes regarding processes subdivision plats and prepares various reports. development to eliminate conflicts. The department provides staff support to various citizen commissions and coordinates City plans and projects with Major Objectives regional,state,and Federal agencies. • Develop five-year action plan. • Target Area Planning. Major Goals • Revisions to the Zoning Ordinance to classify uses to • Implementing the Comprehensive Plan Update. Standard Industrial. • Training in preparations for Geographic Information • Coordinate meetings with developers and various System(GIS). City staff to discuss future development. • Amend the City's Annexation Plan. Actual Budget Estimated Projected Workload Measures 1999-00 2000-01 2000-01 2001-02 1. Staff Hours of Zoning Administration 2,500 3,000 3,000 3,000 2. Special Reports 5 4 6 6 3. Annexation Plans Developed 5 5 3 3 4. Citizen Request for Information 2,000 2,500 3,000 3,500 5. Staff Hours for Various Committees 3,500 3,500 4,500 3,500 6. Grant Applications 5 2 1 2 7. Plats Reviewed 15 18 40 35 Performance Measures 1. Zoning Administration-Number of Building Permits Reviewed for Zoning Compliance 1,040 1,150 1,"0 1,609 2. Percent of Staff Time Administering Zoning Violations 20 30 15 35 3. Percent of Plats and Replats Processed and Recorded within Agenda Deadline 95 100 100 100 4. Percent of Special Studies Completed within Specific Time Frame 95 100 100 100 5. Average staff hours per meeting(site visits, preparing staff reports,preparing packets., obtaining quorum,etc.) 5 6 16 8 114 CITY OF BAYTOWN SERVICE LEVEL BUDGET 1080 PLANNING & COMMUNITY DEVELOPMENT Actual Budget Estimated Adopted Acct# Acct Description 1999-00 2000-01 2000-01 2001-02 7100 Personal Services 71002 Regular Wages $ 164,157 $ 193,685 $ 211,110 $ 216,160 71009 Overtime 1,992 1,285 1,285 1,283 71021 Health&Dental Insurance 12,255 16,499 17,865 24,520 71022 TMRS 24,918 29,940 31,826 33,849 71023 FICA 13,300 15,636 16,921 17,277 71028 Workers Compensation 278 357 347 365 71041 Allowances 11,193 14,400 13,080 14,400 Total Personal Services 228,093 271,802 292,434 307,854 7200 Supplies 72001 Office 6,527 4,400 4,400 4,400 72002 Postage 3,410 3,000 3,000 3,000 72004 Printing 1,556 2,500 2,700 2,900 72021 Minor Tools 147 500 100 500 72041 Educational 1,694 1,400 600 900 Total Supplies 13,334 11,800 10,800 11,700 7300 Maintenance 73041 Furniture&Fixtures 281 900 700 700 Total Maintenance 281 900 700 700 7460 Services 74001 Communication 3,171 3,300 3,500 3,500 74021 Special Services - - - 125,000 74036 Advertising 914 2,000 2,400 2,000 74041 Travel&Reimbursables 3,431 4,650 4,650 4,650 74042 Education&Training 1,534 3,510 3,510 3,510 74071 Association Dues 2,336 1,690 2,194 2,200 Total Services 11,386 15,150 16,254 140,860 Total Operating 253,094 299,652 320,188 461,114 TOTAL DEPARTMENT $ 253,094 $ 299,652 $ 320,188 $ 461,114 115 CITY OF BAYTOWN PROGRAM SUMMARY 1140 HUMAN RESOURCES Program Description • Manage and coordinate the City-Wide Safety The Department of Human Resources is a full service Program. department supporting a comprehensive range of • Recruiting, Staffing, and Retention. Provide fair, personnel needs, many of which are driven by evolving effective, and timely recruitment, advertising, State and Federal legislation. The Department performs screening and referral of qualified applicants for job various Human Resource functions by taking the vacancies. following actions: developing and interpreting policy; • Continue to implement information technology into acting as internal consultants to all departments on the Human Resources Department for efficiency personnel related issues; maintaining employment purposes. practices consistent with applicable legislation; resolving • Continue to stay abreast of current legislation to employee concerns, grievances, and appeals; assure legal compliance. administering and resolving worker's compensation and • Determine whether current performance standards unemployment issues, claims, and hearings; providing and requirements are aligned with the mission, goals, training and development; maintaining equitable and and directions of the organization. Be innovative and competitive compensation practices; and managing the research "out of the box" incentives, as well as City's insurance programs. The ongoing influence of performance rewards to challenge staff. computers and telecommunications technology will create • Provide advice and guidance to the City Manager, less structured work in the future. This will require a Directors, and Supervisors regarding the significant paradigm shift in the organization in general implementation of fair policies and procedures that and in Human Resources specifically. Within the less will benefit all the employees of the City. structured workplace, the challenges of evaluation and • To facilitate and assist in Collective Bargaining. staffing will require creative approaches. Human Resources will be responsible for aiding in this change. Major Objectives • To act as a change agent for the organization to Major Goals pursue proactive approaches to managing people and • Contribute to the City's future planning by addressing resources. how to develop current employees to meet the future • Recognize and implement change to enhance competency requirements. Implement a efficiency and effectiveness. Mentoring/Coaching system. • Understand,value,and promote diversity. • Training/Teamwork/Leadership Development. • Establish, promote, and maintain equitable • Employee Recognition. Provide management and compensation and benefits. employees with programs that recognize • Provide management and employees with training contributions to the organization and ensure positive opportunities to increase skill levels for improved job employee relations. performance and career advancement. • Reduce cost of Worker's Compensation claims by a Assist management in determining future workforce 20%. needs. Actual Budget Estimated Projected Workload Measures 1999-00 2000-01 2000-01 2001-02 1. Positions Posted 176 175 176 160 2. Application/Resumes Processed 2,700 2,800 2,772 2,400 3. Jobs Evaluated 20 20 70 40 4. Training Hours Completed 80 150 132 170 5. Worker's Comp Cases Processed 130 120 85 60 6. Liability Claims 75 65 75 55 Performance Measures 1. Total positions Filled/Hired/Promrrransfers 170 190 250 180 2. Drug Screens/Physicals 425 500 418 450 3. #employees in orientation 100 90 112 75 4. Terminations—full time 30 25 75 35 5. Number of Individuals received training 500 900 687 850 116 CITY OF BAYTOWN SERVICE LEVEL BUDGET 1140 HUMAN RESOURCES Actual Budget Estimated Adopted Acct# Acct Description 1999-00 2000-01 2000-01 2001-02 7100 Personal Services 71002 Regular Wages $ 219,546 $ 309,441 $ 305,584 $ 324,359 71003 Part Time Wages 10,958 6,905 6,905 6,902 71009 Overtime 2,704 1,388 2,198 3,080 71011 Extra Help/Temporary . 5,154 2,860 1,748 2,900 71021 Health&Dental Insurance 18,707 20,920 20,333 32,075 71022 TMRS 32,653 45,050 45,053 49,383 71023 FICA 18,123 23,813 24,059 26,153 71028 Workers Compensation 380 506 497 531 71041 Allowances 8,776 10,800 10,318 10,800 Total Personal Services 317,001 421,683 416,695 456,183 7200 Supplies 72001 Office 7,131 6,000 7,300 9,413 72002 Postage 2,420 2,000 3,000 3,000 72041 Educational 24,785 29,414 52,214 49,414 72045 Computer Software Supply 561 11,138 6,200 3,200 Total Supplies 34,897 48,552 68,714 65,027 7300 Maintenance 73042 Machinery&Equipment 761 1,000 1,315 1,000 Total Maintenance 761 1,000 1,315 1,000 7400 Services 74001 Communication 102 - 265 385 74021 Special Services 25,475 46,160 50,000 46,048 74036 Advertising 45,709 40,000 50,000 45,000 74041 Travel&Reimbursables 8,286 6,841 6,841 6,841 74042 Education&Training 5,504 7,055 7,055 7,055 74071 Association Dues 3,606 3,858 3,858 3,858 Total Services 88,682 103,914 118,019 109,187 7500 Sundry Charges 75061 Medical-Preemployment 28,006 29,000 30,800 31,500 75062 Medical-Promotions 1,141 2,000 4,500 4,500 75064 Medical Services 48,062 64,755 64,755 67,197 Total Sundry&Other 77,209 95,755 100,055 103,197 Total Operating 518,550 670,904 704,798 734,594 8000 Capital Outlay 84042 Machinery&Equipment - 1,400 Total Capital Outlay - 1,400 - - TOTAL DEPARTMENT $ 518,550 $ 672,304 $ 704,798 $ 734,594 117 B-AYTOWN CITY OF BAYTOWN PROGRAM SUMMARY 1170 CITY CLERK Program Description • Respond to Public Information Requests in a timely The City Clerk Department maintains records of council, manner. administer elections, assist citizens and departments in • Provide a fair, impartial system for timely search for information,issue various permits and serves as adjudication of misdemeanor offenses within the records manager in accordance with state law. The City jurisdiction of the Baytown Municipal Court. Clerk's Office also serves as the Public Information Office for the City. News releases are prepared,posted to Major Objectives the City's website and forwarded to news outlets. The . Develop schedules for January and May elections. Office assists in responding to inquiries from news outlets. • Notify election judges and order supplies. Additionally, in this function, the Office will help . Updatelamend Council Rules of Procedure. coordinate the proposed imageJbranding campaign for the • Post notices and agendas on Website. City. The department also maintains a vital statistics . Complete inventory of services for area(s) proposed division and operates a municipal court in accordance for annexation. with City Charter and state laws. . Monitor city permits. Major Goals • Maintain accurate records of council activities. • Maintain Municipal Code of Ordinances. • Implement Complaint Tracking Process. • Provide qualified personnel to accomplish goals of • Develop, implement, and maintain effective methods the Court. of communication among the various departments . Provide cross training for efficiency and productivity within the city. in all areas of the court process. • Preserve and improve management Minutes, Ordinances and Resolutions by imaging records. • Plan and schedule municipal elections for council members. • Assist Legal Department with filing results of elections with the Department of Justice. • Develop Redistricting Plan. Actual Budget Estimated Projected Workload Measures 1999-00 2000-01 2000-01 2001-02 1. Agenda,City Council,Others 149 149 149 149 2. Ordinances/ResolutionsIndexed 320 427 427 427 3. Contracts/Change Orders Filed 50 70 70 70 4. Bid Openings and Board Committees 93 96 96 96 5. Public Information Requests 60 125 125 125 6. Permits Issued 375 375 375 375 7. License/Title City Vehicles 60 180 180 180 8. Correspondence Regarding Election 24 200 175 200 9. Tickets Processed 12,190 29,000 27,201 29,000 10. Warrants Issued 11,224 11,000 10,339 11,000 Performance Measures I. Minutes processed before Council Meeting 100% 100% 100% 100% 2. Notifications of annexations within two weeks 100% 100% 100% 100% 3. Update Board/Committee after Council Mtgs 95% 95% 95% 95% 4. Issue permits in December 100% 100% 100% 100% 5. Notices to Judges to hold electiontelection School one week after filing. 100% 100% 100% 100% 119 CITY OF BAYTOWN SERVICE LEVEL BUDGET 1170 CITY CLERK Actual Budget Estimated Adopted Acct# AcctDescri lion 1999-00 2000-01 2000-01 2001-02 7100 Personal Services 71002 Regular Wages $ 365,165 $ 438,994 $ 454,584 $ 489,416 71003 Part Time Wages 45,490 27,922 30,508 52,700 71009 Overtime 31,140 30,136 30,865 34,244 71010 Election Worker 7,705 10,932 440 10,998 71011 Extra Help/Temporary 54,051 51,842 39,458 51,842 71021 Health&Dental Insurance 35,927 46,693 37,896 54,468 71022 TMRS 52,928 64,267 67,630 77,287 71023 FICA 33,185 42,317 41,580 48,429 71028 Workers Compensation 834 840 908 802 71041 Allowances 5,700 5,700 5,700 5,700 Total Personal Services 632,125 719,643 709,569 825,886 7200 Supplies 72001 Office 11,463 18,918 19,000 21,420 72002 Postage 13,823 13,150 19,087 16,450 72004 Printing 10,214 12,000 10,354 12,000 72026 Cleaning&Janitorial - - - 2,400 72061 Meeting Supplies - - - 1,800 Total Supplies 35,500 44,068 48,441 54,070 7300 Maintenance 73011 Buildings 150 1,000 1,340 2,300 73027 Heating&Cooling System - - 3,804 73041 Furniture&Fixtures 1,455 3,650 3,569 3,650 73042 Machinery&Equipment 1,991 2,000 495 2,000 73046 Books 4,572 7,500 4,000 4,750 Total Maintenance 8,168 14,150 9,404 16,504 7400 Services 74001 Communication 2,339 6,100 5,846 10,100 74002 Electric Service - - - 37,500 74005 Natural Gas - - - 1,500 74011 Hire Of Equipment 6,161 8,380 7,616 8,380 74021 Special Services 41,094 40,000 43,351 40,000 74026 Janitorial Services - - 6,000 74036 Advertising 16,977 20,738 24,116 25,000 74041 Travel&Reimbursables 3,992 5,580 5,232 6,000 74042 Education&Training 907 1,610 1,750 2,635 74051 Rents 9,048 11,820 10,132 14,580 74071 Association Dues 825 1,480 2,558 4,575 Total Services 81,343 95,708 100,601 156,270 120 CITY OF BAYTOWN SERVICE LEVEL BUDGET 1170 CITY CLERK Actual Budget Estimated Adopted Acct# Acct Description 1999-00 2000-01 2000-01 2001-02 7500 Sundry Charges 75051 Court Cost 4,327 8,000 5,110 8,000 Total Sundry&Other 4,327 8,000 5,110 8,000 Total Operating 761,463 881,569 873,125 1,060,730 8000 Capital Outlay 80001 Furniture&Equip<$5,000 3,893 - 1,600 - 84041 Furniture&Fixtures 30,971 2,500 - 84042 Machinery&Equipment 6,735 - - Total Capital Outlay 41,599 2,500 1,600 9000 Other Financing Uses 91226 To Miscellaneous Police 3,290 - - Total Other Financing Uses 3,290 - - - TOTAL DEPARTMENT $ 806,352 $ 884,069 $ 874,725 $ 1,060,730 121 CITY OF BAYTOWN SERVICE LEVEL BUDGET This cost center provides funding to maintain City Hall. This 1180 CITY FACILITIES budget includes utilities,rentals and equipment shared by all departments located in City Hall. Actual Budget Estimated Adopted Acct# Acct Description 1999-00 2000-01 2000-01 2001-02 7100 Personal Services 71003 Part Time Wages $ 137 $ 3,686 $ 845 $ 3,686 71023 FICA 10 282 65 282 71028 Workers Compensation 4 59 22 59 Total Personal Services 151 4,027 932 4,027 7200 Supplies 72001 Office 8,801 15,500 8,610 10,000 72002 Postage - 1,000 380 500 72026 Cleaning&Janitorial 2,600 2,000 2,768 3,000 Total Supplies 11,401 18,500 11,758 13,500 7300 Maintenance 73011 Buildings 7,737 12,500 19,682 12,500 73027 Heating&Cooling System 5,398 5,000 4,877 7,000 73041 Furniture&Fixtures 757 1,000 1,000 73042 Machinery&Equipment 1,259 1,500 920 1,500 Total Maintenance 15,151 20,000 25,479 22,000 7400 Services 74001 Communication 76,425 62,000 74,245 75,400 74002 Electric Service 37,551 39,000 48,475 49,000 74005 Natural Gas 3,144 6,000 19,048 19,200 74026 Janitorial Services 11,735 18,000 16,880 18,000 74051 Rents 265,034 284,760 287,046 289,032 Total Services 393,889 409,760 445,694 450,632 Total Operating 420,592 452,287 483,863 490,159 8000 Capital Outlay 80001 Furniture&Fixtures 2,434 - - - 84041 Furniture&Fixtures 235 - - - Total Capital Outlay 2,669 - - - TOTAL DEPARTMENT $ 423,261 $ 452,287 $ 483,863 $ 490,159 122 CITY OF BAYTOWN SERVICE LEVEL BUDGET General overhead includes expenditures that are not directly associated 1190 GENERAL OVERHEAD with any other department within the General Fund. The major components are insurance,street lighting,funding for the merit pay Actual Budget Estimated Adopted Acctk Acct Description 1999-00 2000-01 2000-01 2001-02 7100 Personal Services 71051 Merit&Across The Board $ $ 93,919 $ $ 844,937 71052 Salary Savings - (201,800) 71081 Retired Employee Benefits 339,493 343,823 378,351 417,778 Total Personal Services 339,493 437,742 378,351 1,060,915 7200 Supplies 72001 Office 216 5,500 3,215 10,500 72002 Postage 100 500 451 500 72004 Printing 1,224 - - 72041 Education - 8,000 8,785 10,000 Total Supplies 1,540 14,000 12,451 21,000 7400 Services 74003 Street Lighting 461,287 472,378 563,604 574,533 74002 Electric Service - - - 131,994 74007 TWC Claims Paid 15,496 25,000 8,440 20,000 74012 Insurance 257,810 285,767 328,262 252,490 74021 Special Services 58,008 35,000 10,000 35,000 74029 Service Awards 21,475 20,000 30,000 31,200 74036 Advertising 2,844 - - 37,500 74041 Travel&Reimbursables 2,386 7,500 3,553 6,500 74042 Education&Training 1,102 2,000 1,242 2,000 74061 Demolition Of Structures 60,158 54,500 54,500 54,500 74295 Deductibles 134,550 100,000 139,550 175,000 Total Services 1,015,116 1,002,145 1,139,151 1,320,707 7500 Sundry Charges 77001 Texas State Guard 1,200 1,200 1,200 1,200 77002 Economic Development 25,000 25,000 25,000 25,000 77104 CDBG Public Services 31,648 35,540 35,540 35,540 Total Sundry&Other 57,848 61,740 61,740 61,740 Total Operating 1,413,997 1,515,627 1,591,693 2,464,362 8000 Capital Outlay 81011 Signs 30,500 30,500 30,500 84048 Signal Systems 55,584 - - - 84061 Other Equipment 79,027 - - - 86011 Capital Lease Purchases - 24,305 24,305 35,723 Total Capital Outlay _ 134,611 54,805 54,805 66,223 9000 Other Financing Uses 91350 To General Capital Project Fund 15,000 - - - 91351 To Capital Improvement Program 50,000 20,000 20,200 91394 To 1994 G.O.Bonds 33,150 - - Total Other Financing Uses 98,150 20,000 20,200 - 9900 Contingencies 99001 Contingencies 17,266 100,000 100,000 160,000 Total Contingencies 17,266 100,000 100,000 160,000 TOTAL DEPARTMENT $ 1,664,024 $ 1,690,432 $ 1,766,698 $ 2,690,585 123 CITY OF BAYTOWN PROGRAM SUMMARY 2000 POLICE Program Description • To conduct thorough criminal investigations in such a The Police Department is composed of four(4)Bureaus: manner as to enhance the criminal or potential Patrol Bureau, Support Services, Administration, and criminals awareness that the commission of a crime Investigations. will certainly result in their apprehension and vigorous prosecution. The Patrol Bureau is the central provider of basic police • To provide a more secure environment for the support for the City of Baytown. It is the largest and most Citizens of Baytown through quality criminal vital bureau in the police department and provides initial investigations. response to and investigation of all crimes in Baytown. Through the efforts of the Problem Resolution Teams The Support Services Bureau is responsible for all support target and eliminate identified problems, which may functions of the Police Department. These are the Jail have a cause or effect on criminal activity or safety of Division, Property Room, Records Division, Police the community. Garage, and Internal Affairs as well as budget preparation • To continue the success of the probation/parole and equipment purchases. The Administrative Services violators round-up. Bureau is responsible for organizing and directing the • To provide more secure streets for the citizens of activities of the Baytown Police Department. The Bureau Baytown through the DOT and Traffic Enforcement provides leadership, administrative support and legal Unit. guidance to the Department and ensures the citizens of Baytown receive effective law enforcement. The Major Objectives Investigations Bureau consists of the following elements: • Reduce complaints against officers by investigating Criminal Investigations (CID), Narcotics, Identification, and resolving the problems. and Bomb Squad. • Eliminate all errors in booking and other record keeping relating to jail records. Major Goals • Eliminate backlog of inactive reports awaiting • Thoroughly investigate all complaints against microfilm. Department personnel in a timely manner. • Provide adequate security on case files to ensure the • Increase efficiency in jail relating to in-processing integrity of the records management system. and releases of persons and their property. • Provide additional cross training for personnel. • Protect lives and property by enforcing State and • Reduce crime in Baytown to the lowest possible local laws. level. • Patrol the City with a view toward deterring or • Detect and apprehend all criminals in Baytown. detecting crime,or apprehending the criminal. • Reduce property damage, personal injury and deaths • Respond appropriately to all calls for police services. to minimum levels. • Provide written reports or records of all incidents • Provide competent and thorough police investigations investigated. and reports. • Implement policies and initiatives of the Chief of • Present a favorable image to all citizens. Police. • Update, complete, and publish the Department's • Enhance public relations by improving the delivery of Policy Manual and distribute it to all employees. police services to the public. • Conduct legal research and legal advice to reduce • Improve on career development and the quality of civil litigation against the Department and the City of police supervision. Baytown. • Reduction of crime through community involvement. • Continued use of both the Mobile Substation and • Reduction of the fear of crime, assisted by all officers Crime Prevention trailer for community education / in the Department. enforcement projects. • Solicitation of information and ideas from the public. • Provide quality animal services at the new Animal • Involvement of the Police in community functions. Control Shelter and Adoption Center. • Improvement of the Department image in the • Continue to improve and move forward with MDT community. unit computers and programming which further • Improvement of the Baytown Crime Stoppers as well assists in processing, identifying and accessing as Ross S. Sterling and Robert E. Lee High Schools criminal information. Crime Stoppers programs. • Update telephone communications with the public. • Institution of the Baytown Citizens Academy - Advance Course. 124 2000 POLICE • To develop a higher degree of expertise of Detectives • To increase the pressure on the narcotics user, seller in the investigation of criminal offenses through and distributor through proactive enforcement and updated and advanced training. prosecution. • To emphasize and encourage better and more • To deny the "profitability" of dealing in narcotics by thorough crime scene investigation and physical developing and pursuing financial disruption evidence collection to facilitate identifying the actor investigations and interdiction efforts. or what actually occurred. • To develop a working relationship with the existing • To utilize and be receptive to new techniques and youth gangs that would complement the efforts of methods of investigations by encouraging innovative various groups yet insure they understand that we will and proactive thinking of the investigators. actively prosecute any criminal activity. • To interface with the community and encourage the • To address the cause and effect issues that may various community organizations to participate in the encourage, promote or provide an environment for effort against criminal activity. criminal activity. Actual Budget Estimated Projected Workload Measures 1999-00 2000-01 2000-01 2001-02 1. Calls for service 56,202 59,114 55,917 56,000 2. Offense reports written 13,339 11,955 11,856 11,975 3. Prisoners processed 5,727 6,009 5,826 5,913 4. AFIS Completed 1,952 1,750 2,115 2,292 5. To-Be Warrants Filed 111 263 150 160 6. Commitments Filed 1,696 1,487 1,650 1,700 7. New Officers Trained 18 10 10 10 8. Accident Reports 2,017 2,072 2,154 2,175 9. Total IA Complaints 109 90 85 80 10. Offenses Cleared 8,371 8,074 10,200 11,000 11. UCR Crimes 3,374 4,000 3,216 3,300 12. Cases Inactivated 3,026 2,784 2,568 2,570 13. Cases Unfounded 103 105 84 90 14. Cases Reported in the Period Added to Detective Que for Follow-up 1,221 1,150 1,772 1,800 15. Animal Pick-ups 4,354 3,990 4,066 6,500 16. Animal Redemptions&Adoptions 1,049 584 1,344 1,500 17. Animal Transferred to Humane Society for 1,847 2,310 1,230 2,000 Adoption 18. Bite Incidents 123 191 145 250 19. Adoptions 639 N/A 800 925 Performance Measures 1. Citations Issued 14,291 23,192 18,960 19,528 2. County/Felony Charges 1,807 1,485 1,800 1,850 3. Number of Offenses 3,374 3,800 3,400 3,400 4. Number violent crimes 287 275 280 285 5. Prisoners Released 5,728 5,993 5,847 5,934 6. Report Verifications 4,153 4,026 4,320 4,493 7. Report Disseminated 3,466 3,260 3,568 3,670 8. Supplement Rpts. Screen 7,286 7,164 8,178 8,995 9. Secondary Employees Apps. 113 200 113 113 125 CITY OF BAYTOWN SERVICE LEVEL BUDGET 2000 POLICE Actual Budget Estimated Adopted Acct# Acct Description 1999-00 2000-01 2000-01 2001-02 7100 Personal Services 71002 Regular Wages $ 5,279,856 $ 5,825,633 $ 6,038,539 $ 6,617,204 71003 Part Time Wages 7,898 19,686 17,935 26,126 71009 Overtime 378,051 345,662 296,766 348,706 71021 Health&Dental Insurance 494,974 556,060 531,711 758,546 71022 TMRS 808,226 883,290 899,395 1,026,212 71023 FICA 424,674 461,611 480,333 527,128 71028 Workers Compensation 115,328 124,950 125,355 135,849 71041 Allowances 20,374 18,660 23,760 23,760 Total Personal Services 7,529,381 8,235,552 8,413,794 9,463,531 7200 Supplies 72001 Office 25,307 31,319 24,264 29,986 72002 Postage 4,705 4,000 3,628 5,000 72004 Printing 7,349 10,712 6,278 10,785 72005 Animal Feed 6,691 9,944 6,180 9,664 72006 Clothing Allowance 16,770 19,350 16,921 21,600 72007 Wearing Apparel 61,631 61,290 66,212 64,696 72016 Motor Vehicle 184,330 216,556 207,994 232,016 72021 Minor Tools 18,767 12,517 15,127 13,724 72026 Cleaning&Janitorial 16,664 15,752 20,099 16,004 72031 Chemical 1,594 178 429 72032 Medical 1,493 1,670 751 1,670 72036 Identification 15,762 21,546 13,310 31,473 72041 Educational 23,838 30,683 30,434 30,933 72061 Meeting Supplies 13,952 15,151 11,425 15,151 Total Supplies 398,853 450,668 422,623 483,131 7300 Maintenance 73001 Land - 12,760 12,900 12,760 73011 Buildings 15,970 17,164 18,054 17,110 73027 Heating&Cooling System 5,173 13,800 22,932 24,781 73041 Furniture&Fixtures 14,354 17,612 17,013 17,182 73042 Machinery&Equipment 13,062 13,415 13,477 16,115 73043 Motor Vehicles 81,646 128,650 162,972 108,349 73044 Street Signs 234 - - - 73045 Radio&Testing Equipment 1,215 2,000 128 2,000 73046 Books 5,535 5,846 3,447 3,983 73053 Vehicle Repair-Collision 26,849 9,000 9,000 9,000 Total Maintenance 164,038 220,247 259,923 211,280 7400 Services 74001 Communication 99,284 113,674 133,309 129,720 74002 Electric Service 80,937 135,896 128,968 130,000 74005 Natural Gas 874 2,340 2,046 3,042 74010 Lease Of Vehicles 28,705 28,800 27,600 28,800 74011 Hire Of Equipment 4,141 3,468 3,303 3,721 74012 Insurance 806 - 74021 Special Services 18,937 41,299 35,456 43,759 74026 Janitorial Services 24,157 31,820 22,684 20,918 74031 Wrecker Service 5,315 4,500 2,608 4,500 74036 Advertising 2,785 1,500 1,392 2,400 126 CITY OF BAYTOWN SERVICE LEVEL BUDGET 2000 POLICE Actual Budget Estimated Adopted Accttl Acct Description 1999-00 2000-01 2000-01 2001-02 74041 Travel&Reimbursables 30,934 23,244 22,690 32,626 74042 Education&Training 25,403 54,267 54,507 60,612 74045 In-State Investigative Travel 337 9,986 5,073 5,076 74047 Support Of Prisoners 33,720 68,409 34,097 65,500 74051 Rents 33,158 49,712 39,520 41,263 74058 Landfill Fees 1,685 2,135 969 2,135 74071 Association Dues 3,333 4,709 4,535 4,650 74082 Confidential 13,801 16,000 13,578 16,000 Total Services 408,312 591,759 532,335 594,722 7500 Sundry Charges 75061 Medical-Preemployment 3,900 2,535 4,680 2,535 75064 Medical Services 4,121 7,000 9,110 7,000 Total Sundry Charges 8,021 9,535 13,790 9,535 Total Operating 8,508,605 9,507,761 9,642,465 10,762,199 8000 Capital Outlay 80001 Furniture&Equip<$5,000 42,448 - 474 11,302 84042 Machinery&Equipment 5,225 26,400 26,181 25,000 84043 Motor Vehicles 44,042 - - 25,000 84045 Radio&Testing Equipment - - - 5,600 84053 Major Tools - 5,500 4,850 Total Capital Outlay 91,715 31,900 31,505 66,902 9000 Other Financing Uses 91228 To Police Academy 26,694 - 2,770 5,820 91233 To LLEBG Fund 13,556 11,000 10,000 91240 To Org Crime&Narc Task 61,836 64,237 63,040 64,504 Total Other Financing Uses 102,086 64,237 76,810 80,324 TOTAL DEPARTMENT $ 8,702,406 $ 9,603,898 $ 9,750,780 $ 10,909,425 127 CITY OF BAYTOWN PROGRAM SUMMARY 2020 FIRE Program Description • To improve rapid access for Operations Division The Fire Department consists of three operating divisions: apparatus through increased enforcement of fire lanes. Administration/Support, Prevention and Operations. The • To focus on those most in need of teaching and primary goal of the Administration/Support Division of counseling, the young and the old, for fire safety Baytown Fire and Rescue Services is to provide training, education to reduce fire deaths and injuries. maintenance, clerical, technical and managerial support for • To provide fire suppression and rescue services to all employees,functions and programs. The Fire Prevention residents and visitors within our designated response Division is responsible for public education, fire area. Provide separate Engine Company and Ladder investigations,inspections of public and mercantile buildings Company functions to improve efficiency and and sites impacting the safety and welfare of the public,Fire effectiveness in delivery of such critical tasks as primary Prevention Code enforcement, assisting other city search for victims, ventilation of the structure and departments and projects as directed by the Fire Chief. The salvage of citizen's property while making the ordinary primary goal of the Operations Division of Baytown Fire and tasks of fire suppression safer and less complex for fire Rescue Services is to provide a range of high quality and rescue personnel. programs and services designed to protect the lives,property • To improve the overall health and fitness of all members and environment of the citizens, business community and of the department through regular physical training and visitors within the City of Baytown from adverse effects due education in healthy lifestyles. to fires, sudden medical emergencies, natural or man-made • To improve the public appearance of all Fire and Rescue disasters,and other dangerous conditions. equipment and facilities. • To continue efforts to insure that every habitation in the Major Goals City of Baytown has a working early fire warning • To continue efforts, to prevent any fire deaths in device. Baytown and to reduce property losses from fire. • Research, develop and deliver quality educational and Major Objectives training programs to employees of Baytown Fire and • To reduceteliminate fire deaths and fire injuries in the Rescue Services to improve safety and operating city through education and inspections. efficiency and effectiveness. • To flow test all fire hydrants in the city annually. • Provide preventive maintenance services for all • To reduce property fire losses in the city. equipment owned by Baytown Fire and Rescue Services • To provide Fire Safety House training to every third and provide timely attention to needed repairs. grade student in Goose Creek ISD. • To improve sudden cardiac emergency save rate by • Improved ITS system, providing timely and accurate more advanced First Responder Service. data for analysis of job performance and effectiveness. • To provide immediate lodging for victims of fires and • To strive to improve the City of Baytown ISO Class 4 emergencies. Place them in contact with Red Cross rating, improving service to citizens and providing authorities for long term needs assessment. Pack up potential insurance premium reductions. saved family belongings. • To provide rapid water rescue of persons in the bays and • Improve the public awareness of Fire Rescue functions water surrounding Baytown (10 minutes from dispatch and services through increased public education to boat or Personal Water Craft in the water). activities such as Citizens Fire Academy and the fire • To provide hands-on training for all city employees in Safety House. the proper use of fire extinguishers. Standardize the • Provide timely and accurate organizational external purchase and maintenance of all city fire extinguishers. customer services for the community, while providing • To develop new Standard Operating Procedures (SOPs) timely and accurate internal customer services to the to implement the National Incident management employees of Baytown Fire and Rescue Services. Systems (NIMS) to assure compatibility with outside • To improve retention of life safety education messages agencies and to improve incident management and through the use of characterization. accountability. • To reduce the occurrence and severity of fires and other hazards through public education, ftrelarson investigation and code enforcement. 128 2020 FIRE Actual Budget Estimated Projected Workload Measures 1999-00 2000-01 2000-01 2001-02 1. Fire/Rescue Responses 1,923 2,200 1,600 1,800 2. Medical Responses 3,209 3,500 3,000 3,200 3. Engine Company Business Inspections 1,176 1,800 1,800 1,800 4. In House Training Classes 134 200 85 100 5. Pump Capacity Tests 6 8 8 8 6. Fire Fighter Injuries 22 10 12 12 7. Plans Reviews Performed 175 200 175 175 8. Inspections Performed 241 350 300 300 9. Adult Programs presented 41 60 40 40 10. Adult Program Attendance 3,501 2,000 2,500 2,500 11. Juvenile Programs presented 41 50 50 50 12. Juvenile Program Attendance 12,500 13,000 13,000 13,000 13. Training Hours(man hours) 6,809 15,000 8,000 10,000 14. Physical Fitness(hours) 7,002 8,000 8,000 8,000 15. Hydrant Flow Testing 1,800 1,800 1,800 1,800 Performance Measures 1. Response Time<5 minutes 75% 80% 75% 75% 2. Fire Fighter Injuries 22 12 12 12 3. Civilian Injuries 7 5 5 5 4. Loss to Total Value Ratio .097 .07 .07 .07 5. Percent semi-annual PM on-time 50% 50% 50% 50% 6. Pump Capacity Tests 6 8 8 8 7. Civilian Fire Deaths 2 - 0 0 8. Investigations 44 100 50 50 9. Commercial Fires w/Loss 18 20 20 20 10. Total Responses 5,132 5,700 4,600 5,000 11. Number of Structure Fires with a loss 86 100 84 100 12. Average$Loss per Structure Fire 18,269 12,000 12,000 12,000 13. Silver Fitness Level 13 25 20 20 14. Gold Fitness Level 2 4 3 3 129 CITY OF BAYTOWN SERVICE LEVEL BUDGET 2020 FIRE Actual Budget Estimated Adopted Acct# Acct Description 1999-00 2000-01 2000-01 2001-02 7100 Personal Services 71002 Regular Wages $ 3,119,425 $ 3,272,418 $ 3,064,106 $ 3,340,290 71003 Part Time Wages 2,426 - 712 - 71009 Overtime 221,125 160,411 328,630 184,830 71021 Health&Dental Insurance 283,345 285,928 271,234 369,865 71022 TMRS 475,630 504,513 463,275 515,062 71023 FICA 249,346 260,882 245,901 263,567 71028 Workers Compensation 41,888 43,533 40,901 43,317 71041 Allowances 1,800 2,700 2,267 2,700 Total Personal Services 4,394,985 4,530,385 4,417,026 4,719,631 7200 Supplies 72001 Office 5,115 6,200 8,000 7,000 72002 Postage 999 960 1,000 1,000 72004 Printing 868 500 500 500 72006 Clothing Allowance 2,343 2,880 2,880 2,880 72007 Wearing Apparel 56,247 51,948 50,600 53,378 72016 Motor Vehicle 30,799 25,450 32,000 34,200 72021 Minor Tools 13,268 14,450 13,800 14,450 72026 Cleaning&Janitorial 4,899 4,700 4,850 5,100 72031 Chemical 2,966 2,500 2,500 2,500 72032 Medical 1,815 3,200 3,000 3,200 72036 Identification 3,763 4,050 3,700 4,050 72041 Educational 14,644 16,050 16,050 16,050 72045 Computer Software Supply - - 2,000 Total Supplies 137,726 132,888 138,880 146,308 7300 Maintenance 73001 Land 2,397 2,000 2,250 2,000 73011 Buildings 26,813 24,200 24,500 25,050 73027 Heating&Cooling System 3,655 3,500 10,700 7,750 73041 Furniture&Fixtures 4,022 4,500 4,250 4,500 73042 Machinery&Equipment 22,413 20,365 21,000 24,665 73043 Motor Vehicles 93,440 67,500 79,800 72,500 73045 Radio&Testing Equipment 3,122 6,000 4,000 6,000 Total Maintenance 155,862 128,065 146,500 142,465 7400 Services 74001 Communication 16,686 18,932 18,300 21,550 74002 Electric Service 36,543 43,000 49,574 50,000 74005 Natural Gas 4,428 6,900 10,500 12,170 74011 Hire Of Equipment 966 1,500 500 1,500 74021 Special Services 4,271 7,780 7,500 6,075 74026 Janitorial Services 5,753 5,800 5,775 4,950 74041 Travel&Reimbursables 23,679 25,100 24,200 28,250 74042 Education&Training 14,197 15,780 14,600 18,930 74051 Rents 5,933 6,000 6,000 6,000 74071 Association Dues 3,119 3,485 3,200 3,410 Total Services 115,575 134,277 140,149 152,835 130 CITY OF BAYTOWN SERVICE LEVEL BUDGET 2020 FIRE Actual Budget Estimated Adopted Acct# Acct Description 1999-00 2000-01 2000-01 2001-02 7500 Sundry Charges 75001 Contributions 1,961 2,554 2,448 2,448 Total Sundry Charges 1,961 2,554 2,448 2,448 Total Operating 4,806,109 4,928,169 4,845,003 5,163,687 8000 Capital Outlay 80001 Furniture&Equip<$5,000 78,365 - - - 82011 Building&Improvements 10,915 50,000 83031 Building&Improvements - - - 4,000 84042 Machinery&Equipment 15,538 66,600 66,000 49,000 84043 Motor Vehicles 147,906 86,700 86,395 63,900 84045 Radio&Testing Equipment - 6,000 6,000 15,000 84048 Signal Systems 23,808 40,000 40,000 40,000 86011 Capital Lease Purchases 59,491 48,023 48,023 81,823 Total Capital Outlay 336,023 247,323 246,418 303,723 9000 Other Financing Uses 91291 To Emergency Management 5,000 - - - Total Other Financing Uses 5,000 - - - TOTAL DEPARTMENT $ 5,147,132 $ 5,175,492 $ 5,091,421 $ 5,467,410 131 CITY OF BAYTOWN PROGRAM SUMMARY 2030 COMMUNICATIONS Program Description • Improve the delivery of customer service to all The Public Safety Communications Division is a internal and external customers. consolidated communications center responsible for 0 Improve productivity and efficiency of the operation. dispatching critical services provided by the City of • Maintain correct inventory of all radio equipment. Baytown. The Division serves as the critical interface . Provide support for the Trunking radio system. between the public and all emergency services (i.e., . Provide support for Public Works and other City Police, Fire and EMS). Calls for service for Animal Departments on the UHF system. Control, Public Works and Traffic Control are processed and dispatched by the Division. The Division coordinates Major Objectives City response to major incidents and disasters. The Radio . Improve customer service systems for internal and Shop is part of the Public Safety Communications external customers. Division. This operation is responsible for the acquisition, • Create methods to improve efficiency of dispatch installation and maintenance of all communications services. equipment for the City. . Improve customer service for internal and external customers. Major Goals . Perform preventive maintenance on all radios and • Improve the productivity and efficiency of the system equipment. Communications Division in customer service. Actual Budget Estimated Projected Workload Measures 1999-00 2000-01 2000-01 2001-02 1. Police Calls for Service 44,661 45,000 43,971 44,000 2. Fire/EMS Calls for Service 7,720 7,500 7,846 7,900 3. Animal Control Calls for Service 4,474 4,400 4,846 4,900 4. Public Works Calls for Service 2,095 2,000 2,166 2,200 5. Service Work Orders N/A 400 326 350 132 CITY OF BAYTOWN SERVICE LEVEL BUDGET 2030 COMMUNICATIONS Actual Budget Estimated Adopted Acct# Acct Description 1999-00 2000-01 2000-01 2001-02 7100 Personal Services 71002 Regular Wages $ 523,429 $ 638,249 $ 598,319 $ 667,806 71003 Part Time Wages 15,317 11,232 9,450 4,500 71009 Overtime 52,187 40,960 38,236 43,020 71021 Health&Dental Insurance 50,648 61,466 56,372 83,965 71022 TMRS 82,197 98,165 90,222 104,131 71023 FICA 44,494 51,314 48,256 53,723 71028 Workers Compensation 1,943 2,524 2,095 2,054 71041 Allowances 2,400 2,400 2,400 2,400 Total Personal Services 772,615 906,310 845,350 961,599 7200 Supplies 72001 Office 916 1,200 1,060 1,030 72002 Postage 144 240 100 150 72016 Motor Vehicle - - 650 661 72021 Minor-Tools 3,288 3,475 3,475 1,825 72026 Cleaning&Janitorial 36 - - - 72041 Educational - 150 150 100 72045 Computer Software Supply - 310 310 310 Total Supplies 4,384 5,375 5,745 4,076 7300 Maintenance 73011 Buildings 619 300 250 300 73027 Heating&Cooling System - 300 461 228 73041 Furniture&Fixtures 726 500 350 350 73042 Machinery&Equipment 5,282 6,000 6,124 6,000 73043 Motor Vehicles - - 400 500 73045 Radio&Testing Equipment 16,445 7,651 15,366 22,464 Total Maintenance 23,072 14,751 22,951 29,842 7400 Services 74001 Communication 2,576 9,786 9,110 9,786 74002 Electric Service 5,154 6,720 6,838 6,720 74005 Natural Gas 404 580 341 580 74041 Travel&Reimbursables 1,628 1,440 1,440 2,652 74042 Education&Training 362 450 450 600 74071 Association Dues 105 135 105 105 Total Services 10,229 19,111 18,284 20,443 Total Operating 810,300 945,547 892,330 1,015,960 8000 Capital Outlay - 80001 Furniture&Equip<$5,000 2,784 - - - 2,784 - - - TOTAL DEPARTMENT $ 813,084 $ 945,547 $ 892,330 $ 1,015,960 133 1 CITY OF BAYTOWN PROGRAM SUMMARY 2040 EMERGENCY MEDICAL SERVICES Program Description Major Objectives The Emergency Medical Service Division is responsible • To respond to and arrive at the scene of a call for for responding to calls for assistance in the event of injury medical assistance in less than 9 minutes 90% of the or medical emergencies. This includes on scene time. stabilization and transport to proper medical facilities. • To provide treatment and stabilization at the scene in Care given to patients ranges from basic first aid to 15 minutes or less for trauma patients and 30 minutes advanced life support measures. or less for medical patients. • To provide the receiving facility a complete Major Goals assessment of patient condition and care given at the • To provide prompt, efficient out of hospital care to scene. the level required to reduce pain and suffering. • To provide continued monitoring of patient condition • To stabilize any patient to the degree necessary to and additional treatment as needed during transport. provide safe, rapid transport to the appropriate • To maintain patient billing records and accurately bill medical facility. and collect user fees, maintaining a non-adjusted collection rate of 45%. Actual Budget Estimated Projected Workload Measures 1999.00 2000-01 2000-01 2001-02 1. Number of Responses 5,696 5,452 6,450 7,000 Performance Measures 1. Percent of Call less than 9 minutes 93.2% 90% 90 90 2. Treatment within 15 to 30 minutes 91% 90% 90 90 3. Collection Ratio 45.51 50% 46 45 134 CITY OF BAYTOWN SERVICE LEVEL BUDGET 2040 EMERGENCY MEDICAL SERVICE Actual Budget Estimated Adopted Acct# Acct Description 1999-00 2000-01 2000-01 2001-02 7100 Personal Services 71002 Regular Wages $ 562,452 $ 617,602 $ 616,235 $ 737,767 71003 Part Time Wages 972 - - - 71009 Overtime 141,667 127,200 162,586 147,450 71011 Extra Help/Temporary - 1,760 - - 71021 Health&Dental Insurance 54,814 60,388 56,228 87,914 71022 TMRS 100,051 111,118 100,185 129,302 71023 FICA 52,756 57,309 53,346 66,234 71028 Workers Compensation 16,298 13,821 14,996 15,729 Total Personal Services 929,010 989,198 1,003,576 1,184,396 7200 Supplies 72001 Office 2,274 2,400 3,102 2,700 72002 Postage 3,677 2,940 3,600 3,360 72004 Printing 1,432 2,050 1,652 1,600 72007 Wearing Apparel 3,652 4,347 3,550 5,202 72016 Motor Vehicle 10,501 11,983 12,600 13,344 72021 Minor Tools 133 250 250 250 72026 Cleaning&Janitorial 1,482 2,160 1,850 2,160 72032 Medical 48,846 51,710 52,200 62,315 Total Supplies 71,997 77,840 78,804 90,931 7300 Maintenance 73011 Buildings 3,999 3,100 2,000 2,500 73027 Heating&Cooling System 448 500 500 500 73041 Furniture&Fixtures 2,080 500 500 500 73043 Motor Vehicles 3,969 6,000 4,500 6,000 73045 Radio&Testing Equipment 3,096 1,000 900 1,000 Total Maintenance 13,592 11,100 8,400 10,500 7400 Services 74001 Communication 6,011 5,004 3,800 5,124 74002 Electric Service 3,087 3,500 4,000 4,000 74005 Natural Gas 173 500 600 650 74021 Special Services 6,360 6,300 6,300 11,700 74041 Travel&Reimbursables 3,083 5,100 5,000 6,800 74042 Education&Training 3,980 4,000 3,900 4,750 74071 Association Dues 16 1,700 1,200 1,250 Total Services 22,710 26,104 24,800 34,274 Total Operating 1,037,309 1,104,242 1,115,580 1,320,101 8000 Capital Outlay 80001 Furniture& Equip<$5,000 3,869 - - - 84042 Machinery&Equipment 24,261 15,000 15,000 26,000 84043 Motor Vehicles 117,114 - - 55,000 86011 Capital Lease Purchases - 10,588 10,588 9,059 Total Capital Outlay 145,244 25,588 25,588 90,059 TOTAL DEPARTMENT S 1,182,553 $ 1,129,830 $ 1,141,168 $ 1,410,160 135 CITY OF BAYTOWN PROGRAM SUMMARY 3000 PUBLIC WORKS ADMINISTRATION Program Description Major Goals The Administration Staff maintains service and . Respond to citizen concerns with an investigation and maintenance records for Public Works and Utilities. The follow up with communication within a 24 hour staff prepares and submits regulatory agency reports and period. oversees building maintenance for the Municipal Service Center. They also provide response to residents' needs Major Objectives both in person and by telephone; perform personnel . Provide accurate and complete information to citizens related duties and dispatches field crews by radio. calling Public Works. Maintain excellent service to the citizens when they come to Public Works or call on the telephone. Actual Budget Estimated Projected Workload Measures 1999-00 2000-01 2000-01 2001-02 1. Payroll Data Forms Processed 220 225 225 240 2. Telephone Calls 40,000 45,000 41,592 42,500 3. Dispatch Radio 8,500 9,000 7,056 8,000 4. Assist Citizens or Employees 6,600 7,000 7,020 7,500 5. EPA&TNRCC Reports 360 360 360 360 6. Employees'time calculated and entered per 124 124 124 124 pay period Performance Measures 1. Percent of TNRCC and EPA reports submitted 100% 100% 100% 100% on time. 2. Avg number of man hours spent calculating& 64 64 64 64 preparing EPA&TNRCC reports each month. 136 CITY OF BAYTOWN SERVICE LEVEL BUDGET 3000 PUBLIC WORKS ADMINISTRATION Actual Budget Estimated Adopted Acctf Acct Description 1999-00 2000-01 2000-01 2001-02 7100 Personal Services 71002 Regular Wages $ 203,340 $ 223,058 $ 183,766 $ 231,266 71009 Overtime 3,762 2,400 2,798 2,400 71021 Health&Dental Insurance 8,520 7,246 5,656 8,326 71022 TMRS 30,383 33,918 27,114 35,394 71023 FICA 15,570 17,743 14,560 18,375 71028 Workers Compensation 399 372 374 357 71041 Allowances 8,040 8,760 6,600 8,760 Total Personal Services 270,014 293,497 240,868 304,878 7200 Supplies 72001 Office 3,356 3,000 3,200 3,000 72002 Postage 1,968 2,000 2,580 2,600 72007 Wearing Apparel 8 - 72026 Cleaning&Janitorial 3,033 4,000 3,132 3,100 72032 Medical 224 300 270 300 72041 Educational 505 500 372 400 Total Supplies 9,094 9,800 9,554 9,400 7300 Maintenance 73011 Buildings 19,127 22,000 14,278 15,000 73027 Heating&Cooling System 6,939 6,000 7,500 8,000 73041 Furniture&Fixtures 309 300 300 300 73045 Radio&Testing Equipment 830 3,000 3,000 3,000 Total Maintenance 27,205 31,300 25,078 26,300 7400 Services 74001 Communication 12,387 12,740 12,380 13,000 74002 Electric Service 51,081 60,000 59,808 60,000 74005 Natural Gas 4,566 5,500 30,504 31,000 74026 Janitorial Services 6,327 6,500 6,030 6,500 74041 Travel&Reimbursables 869 1,400 1,400 1,400 74042 Education&Training 193 2,000 2,000 2,000 74051 Rents 7,400 7,000 7,000 7,000 74071 Association Dues 493 550 550 550 Total Services 83,316 95,690 119,672 121,450 TOTAL DEPARTMENT S 389,629 $ 430,287 $ 395,172 $ 462,028 137 CITY OF BAYTOWN PROGRAM SUMMARY 3010 STREETS & DRAINAGE Program Description Major Goals The Streets Maintenance division includes two street • To increase the frequency of sweeping during the sweeper for cleaning the streets. The division operates year. two asphalt-patching crews that repair potholes, make • To respond to citizens complaints in a more timely repairs to streets due to utility work,tie in new driveways manner. and maintain city access and parking facilities. One street • To increase the productivity of the drainage maintenance crew operates to repair and maintain maintenance and capital drainage crews. concrete streets and sidewalks. This crew also assists the • To increase the productivity of the concrete crew by CDBG sidewalk crew with heavy work and assists cross training personnel. drainage maintenance crews with needed concrete work. • To do more preventive repairs on streets. The drainage maintenance division utilizes one crew to maintain drainage facilities,including cleaning of roadside Major Objectives ditches on an approximate five year schedule, sets • To insure that our operators are performing daily drainage pipe for residents as required and repairs storm maintenance on their assigned equipment to reduce drain inlets and lines. This division also includes a capital down time. drainage improvement crew that makes drainage system . Do a better job of scheduling our workload. improvements such as new structures, major system . To get more of our people involved in concrete work. upgrades and area drainage system realignments. • To hold our employees more accountable for the quality of their work. Actual Budget Estimated Projected Workload Measures 1999-00 2000-01 2000-01 2001-02 1. Number of street cutouts 100 100 125 150 2. Frequency of Sweeping a.Residential 2 2 2 2 b.Main Thoroughfares 24 24 24 24 3. Drainage maintenance footage 19,995 25,000 30,000 27,000 4. Number of pipe jobs a. Driveways installed 19 20 10 15 b. Ditches piped 6 20 10 15 Performance Measures 1. Square yard pavement replaced 5,600 3,500 7,000 10,000 2. Percentage of sweeping done on time. 80% 75% 80% 100% 3. Reduce equipment downtime 25% 25% 25% 25% 4. Footage of pipe installed a. Driveways pipe-ft. 300' 400' 200' 500' b. Ditches piped-ft. 200' 800, 1000, 1000, 138 CITY OF BAYTOWN SERVICE LEVEL BUDGET 3010 STREETS & DRAINAGE Actual Budget Estimated Adopted Acct# Acct Description 1999-00 2000-01 2000-01 2001-02 7100 Personal Services 71002 Regular Wages $ 682,187 $ 729,069 $ 725,638 $ 743,869 71009 Overtime 10,976 14,036 14,020 14,025 71021 Health&Dental Insurance 80,986 94,896 90,497 131,580 71022 TMRS 98,444 106,284 104,757 110,652 71023 FICA 51,237 56,211 55,340 55,741 71028 Workers Compensation 40,293 43,699 43,028 44,074 Total Personal Services 964,123 1,044,195 1,033,280 1,099,941 7200 Supplies 72007 Wearing Apparel 2,567 14,623 13,823 14,635 72016 Motor Vehicle 42,976 44,500 53,609 57,850 72021 Minor Tools 7,006 6,750 5,735 6,750 72031 Chemical 867 800 800 800 Total Supplies 53,416 66,673 73,967 80,035 7300 Maintenance 73025 Streets Sidewalks&Curbs 123,354 134,700 134,700 134,700 73026 Storm Drains 49,546 54,000 54,000 60,000 73043 Motor Vehicles 227,913 221,500 277,500 267,000 73045 Radio&Testing Equipment 18 700 700 700 Total Maintenance 400,831 410,900 466,900 462,400 7400 Services 74011 Hire Of Equipment 908 5,800 3,500 4,800 74021 Special Services - 10,000 10,000 10,000 74041 Travel&Reimbursables 430 560 560 560 74042 Education&Training 129 700 700 700 74071 Association Dues 248 270 270 270 Total Services 1,715 17,330 15,030 16,330 Total Operating 1,420,085 1,539,098 1,589,177 1,658,706 8000 Capital Outlay 83025 Streets Sidewalks&Curbs 164,942 291,800 220,000 291,800 83026 Storrs Drains 87,709 100,000 100,000 100,000 84042 Machinery&Equipment 33,932 9,000 9,000 6,000 84043 Motor Vehicles 171,716 21,500 21,500 58,000 86011 Capital Lease Purchases 132,015 24,674 24,674 116,724 Total Capital Outlay 590,314 446,974 375,174 572,524 TOTAL DEPARTMENT $ 2,010,399 $ 1,986,072 $ 1,964,351 $ 2,231,230 139 CITY OF BAYTOWN PROGRAM SUMMARY 3020 TRAFFIC CONTROL Program Description • Review of existing traffic controls to insure The Traffic Control Operations conducts traffic continuing applicability with changing demands. engineering studies, receives and investigates traffic • Provide time response for the repair of traffic control request, recommends installation and removal of traffic devices giving priority to regulatory signs and traffic control devices in conformance with the latest revision of signals. the Texas Manual of Uniform Traffic Control Devices. This division also installs,maintains and repairs all traffic Major Objectives control devices. These devices include traffic signals, • Develop and implement traffic calming measures. flashing beacons, signs, barricades and pavement • Develop and implement accident reduction program. markings. Traffic studies performed included turning • Develop traffic monitoring program to identify movement counts, 24-hour volume counts, collision changing traffic patterns for use in the following: diagrams,speed and delay studies. ➢ Providing input to CIP process using roadway capacity analysis. Major Goals ➢ Prioritize traffic signal improvements using • Improve the safety and efficiency of the street system critical lane volume and analysis, including by the timely maintenance and installation of modernization,phase removal/addition. approved traffic control devices. • Improve sign maintenance criteria. • Assist other departments/divisions in the application • Continue street marker replacement. of signs and markings to provide information and direction for parking and access to city facilities. Actual Budget Estimated Projected Workload Measures 1998-99 1999-00 1999-00 2000-01 1. Number of Request for Traffic Study 147 150 128 150 2. Number of School Crosswalks 51 51 51 51 3. Sign Service Calls 990 1,200 1360 2,000 4. Traffic Signal Service Calls 1,164 1,700 1,275 2,000 5. Barricade Setup Calls 200 400 450 500 6. Barricade Maintenance Calls 500 500 425 500 7. Traffic Signal Maintenance Calls - - 170 200 Performance Measures 1. Traffic Studies Complete 90% 90% 90% 2. School Crosswalks done 100% 100% 100% 100% 3. Signal Calls within 1/2 hr. 90% 90% 90% 90% 140 CITY OF BAYTOWN SERVICE LEVEL BUDGET 3020 TRAFFIC CONTROL Actual Budget Estimated Adopted Acct# Acct Description 1999-00 2000-01 2000-01 2001-02 7100 Personal Services 71002 Regular Wages $ 119,179 $ 154,105 $ 151,887 $ 180,738 71009 Overtime 8,938 10,640 10,640 10,640 71021 Health&Dental Insurance 12,390 14,989 14,721 25,233 71022 TMRS 18,228 23,559 23,028 28,292 71023 FICA 9,590 13,035 12,304 14,490 71028 Workers Compensation 3,690 4,659 4,646 5,539 71041 Allowances - 2,400 2,400 Total Personal Services 172,015 220,987 219,626 267,332 7200 Supplies 72001 Office 218 200 200 200 72007 Wearing Apparel 315 2,063 2,060 2,060 72016 Motor Vehicle 8,523 11,000 11,000 14,300 72021 Minor Tools 980 1,300 1,300 2,500 72026 Cleaning&Janitorial 213 - 300 500 72056 Street Marking 2,947 6,000 6,000 6,000 Total Supplies 13,196 20,563 20,860 25,560 7300 Maintenance 73011 Buildings 2,843 2,500 2,500 4,000 73027 Heating&Cooling System - 4,000 500 73042 Machinery&Equipment 155 2,500 2,500 2,500 73043 Motor Vehicles 20,984 15,000 20,000 20,000 73044 Street Signs 31,114 31,500 31,500 31,500 73045 Radio&Testing Equipment 2,000 2,000 2,000 73048 Signal Systems 29,439 39,600 39,600 39,600 73049 Barricades 4,985 5,000 5,000 5,000 Total Maintenance 89,520 98,100 107,100 105,100 7400 Services 74001 Communication 525 800 1,100 2,950 74002 Electric Service 33,793 35,000 50,000 50,000 74021 Special Services 58,895 129,285 129,285 150,000 74041 Travel&Reimbursables 431 1,000 1,000 1,500 74042 Education&Training 50 700 700 2,500 74071 Association Dues - 500 500 500 Total Services 93,694 167,285 182,585 207,450 Total Operating 368,425 506,935 530,171 605,442 8000 Capital Outlay - 80001 Furniture&Equip<$5,000 12,664 - 84042 Machinery&Equipment - - - 30,000 84043 Motor Vehicles 20,529 23,000 23,000 - 84048 Signal Systems - 50,000 50,000 140,000 Total Capital Outlay 33,193 73,000 73,000 170,000 TOTAL DEPARTMENT $ 401,618 $ 579,935 $ 603,171 $ 775,442 141 CITY OF BAYTOWN PROGRAM SUMMARY 3030 ENGINEERING & INSPECTIONS Program Description • Improve the professional working relationship with: Provide professional engineering services for publicly the citizens of Baytown; other City departments; funded capital improvement projects (CIP). Plan, community organizations; local, state, and federal program, design, and manage construction and agencies;consulting engineers;and contractors. engineering projects for improvement and expansion of • Increase staff participation and educational seminars municipal infrastructure. Develop and analyze courses of that update professional certifications. action for project development and recommend the best • Increase productivity and reliability by cross-training strategy for construction and engineering of CIP. Provide inspectors. information to the public and other city departments as • Develop and maintain a positive and helpful attitude requested. with citizens and contractors in their contact with the Inspection Division. Administer the City of Baytown's permit and inspection functions that includes (1) plan reviews, (2) issuance of Major Objectives building permits and (3) electrical, plumbing and • Implement and improve the one-stop drawing and mechanical inspections for compliance to established city plat review program codes. More specifically enforces Urban Rehabilitation I. "One stop"Plan Review Process(in Place) Standards, care of premises standards, lodging and 2. Develop Check & Procedural Lists for boardinghouse requirements, substandard building Public use.(in progress) requirements, multi-family dwellings and manufactured 3. Review and Update Standard Details home park ordinances and buffer fence regulations. 4. Review and Update Ordinances Administers FEMA,floodplain management and City Hall 5. Review and Revise Policies building maintenance. • Develop and implement and infrastructure management system, including software and training, Major Goals for design/construction management, project • Improve management of capital improvement scheduling and planning, data collection and entry — projects to ensure quality construction and that it is all compatible with our proposed GIS system completed on schedule and within budget. • Review and update checklists used for routine • Improve city services by reducing the backlog of reviews of plats and utility availability. maintenance and repair activities through capital . Make presentations to civic organizations to improve improvement projects, providing timely customer public relations and to inform the public of the City's responses,and enforcing warranty issues. capital improvement plans. • Increase the motivation, training, and competency of • Develop improved guidelines and checklists to the staff in their field of expertise. Maximize office inform and assist citizens and contractors with the versatility and efficiency by providing opportunities permitting process. for professionally oriented training and cross training. • Conduct informational meetings with contractors and • Provide a one-stop review program for construction sub-contractors. drawings and plats. • Increase the use of technology to reap the benefits of cost/time savings,and increased productivity. 142 3030 ENGINEERING & INSPECTIONS Actual Budget Estimated Projected Workload Measures 1999-00 2000.01 2000-01 2001-02 1. Surveys performed(misc.construction,design 275 286 286 300 and fact-finding) 2. Projects inspected in-house(design projects 25 16 35 35 plus misc.utility projects) 3. Projects inspected by outside firm 2 2 2 l 4. Projects designed by in-house 5 4 7 6 5. Projects designed by outside firm 14 21 11 15 6. New Residential Permits 138 300 240 259 7. New Commercial Permits 54 150 1,200 1,350 8. Sign Permits&Renewals 1,043 500 1,200 1,350 9. Electrical Permits&License Renewals 412 1,765 680 750 10. All Other Permits 3,214 4,500 4,000 4,340 11. Total Inspections N/A N/A 8,664 9,350 Performance Measures 1. Plats reviewed within 5 days(%of total) 70 75 85 95 2. Construction Contracts completed within 60 75 contract time(%of total) 3. Design Contracts completed within contract 50 60 time(%of total) 4. Percent of Plats and Replats Processed and 95 100 100 100 Recorded within Agenda Deadline 5. Residential Plans Review I to 5 Days 70 75 95 95 6. Commercial Plans Review 1 to 20 Days 70 70 90 95 7. Four Hour Inspection Time 80 80 95 97 143 CITY OF BAYTOWN SERVICE LEVEL BUDGET 3030 ENGINEERING & INSPECTIONS Actual Budget Estimated Adopted Acct# Acct Description 1999-00 2000-01 2000-01 2001-02 7100 Personal Services 71002 Regular Wages $ 558,344 $ 649,478 $ 626,069 $ 751,345 71003 Part Time Wages 29,684 36,442 26,030 12,938 71009 Overtime 15,905 12,240 22,429 17,550 71011 ExtraHelp/Temporary - - 3,187 - 71021 Health&Dental Insurance 44,745 56,722 50,116 80,753 71022 TMRS 83,444 96,992 94,391 114,711 71023 FICA 46,708 53,902 41,691 59,977 71028 Workers Compensation 4,284 4,579 4,458 5,218 71041 Allowances 16,577 16,800 16,297 21,600 Total Personal Services 799,691 927,155 884,668 1,064,092 7200 Supplies 72001 Office 9,517 7,595 7,595 7,800 72002 Postage 5,467 2,870 6,145 6,550 72004 Printing 5,857 1,900 6,370 6,870 72007 Wearing Apparel 698 700 700 850 72016 Motor Vehicle 9,770 8,850 9,500 11,360 72021 Minor Tools 2,227 2,320 2,520 2,320 72041 Educational - 1,200 1,200 - 72045 Computer Software Supply - - 9,591 Total Supplies 33,536 25,435 34,030 45,341 7300 Maintenance 73041 Furniture&Fixtures - 500 500 500 73042 Machinery&Equipment 69 2,590 2,590 2,590 73043 Motor Vehicles 12,195 10,000 12,000 13,040 73045 Radio&Testing Equipment - 600 600 750 73055 Maintenance on Computers - - - 1,603 Total Maintenance 12,264 13,690 15,690 18,483 7400 Services 74001 Communication 1,622 4,210 4,410 4,700 74021 Special Services 30,130 30,000 20,000 25,000 74041 Travel &Reimbursables 4,993 7,890 7,890 9,875 74042 Education&Training 3,328 6,950 6,950 11,875 74071 Association Dues 2,473 3,420 3,420 3,315 Total Services 42,546 52,470 42,670 54,765 Total Operating 888,037 1,018,750 977,058 1,182,681 8000 Capital Outlay - 80001 Furniture&Equip<$5,000 4,284 6,285 3,995 - 84041 Furniture&Fixtures - - - 550 84042 Machinery&Equipment 9,208 400 - 3,780 84043 Motor Vehicles 20,075 15,000 14,174 15,000 86011 Capital Lease Purchases 9,567 - - - Total Capital Outlay 43,134 21,685 18,169 19,330 TOTAL DEPARTMENT S 931,171 $ 1,040,435 $ 995,227 $ 1,202,011 145 CITY OF BAYTOWN PROGRAM SUMMARY 4000 PUBLIC HEALTH Program Description . Increase the number of properties being maintained in The Department consists of three divisions: compliance within the City. Environmental Health, Neighborhood Protection and • To increase public awareness and understanding of Emergency Medical Services. The Department is litter abatement issues. responsible for the public environmental health concerns • Continue to develop infrastructure and resources to of the City. Included programs are: food establishment effectively meet the needs of the community. permits and inspections, public swimming pool permits and inspections, vector control (rodent and mosquito), Major Objectives environmental pollution complaints, neighborhood public . Continuation of standardized risk assessment and nuisance complaints (high grass, weeds, illegal dumpsites inspection program for food establishments,mosquito and junk vehicles), public education and information control and neighborhood protection. opportunities and major scheduled clean up activities. . Improve web site access and establish routine information updates both on web site and in local Major Goals media. • Prevention of food home illness or disease and/or • To concentrate on training and development to disease transmission to and between humans. enhance the quality and level of services provided. • Improvement of access to public and environmental . Implementation of the 1998 Texas Food health information and issues by the general public. Establishment Rules. Actual Budget Estimated Projected Workload Measures 1999-00 2000-01 2000-01 2001.02 1. Food Service Establishments 362 360 362 37O 2. Public Swimming Pools 85 72 85 85 3. Mosquito Control Application Miles 18,240 17,000 22,000 4. M/C Amt. Of chemical used—gals. 90 90 90 5. N.P. Zone Maps surveyed 49 58 57 57 6. N.P. Complaints 4,229 4,000 6,000 6,500 7. N.P. Scheduled Clean Ups 8 11 Performance Measures 1. Food Service Inspections 575 1,171 1,020 1,100 2. Public Pools Inspections 182 300 200 200 3. M/C Adulticide Application Hours 697 955 1,100 1,100 4. M/C larvicide Application Hours 332 955 900 1,200 5. Junked/Abandoned Vehicles Removed 500 500 6. N.P. Complaints Resolved 3,318 3500 5,500 6,000 7. Public Education Opportunities 49 50 50 60 146 l CITY OF BAYTOWN SERVICE LEVEL BUDGET 4000 PUBLIC HEALTH Actual Budget Estimated Adopted Acct# Acct Description 1999-00 2000-01 2000-01 2001-02 7100 Personal Services 71002 Regular Wages $ 229,147 $ 311,009 $ 292,999 $ 351,404 71003 Part Time Wages 31,490 33,300 37,077 44,610 71009 Overtime 2,082 - - - 71021 Health&Dental Insurance 20,954 26,851 26,358 35,497 71022 TMRS 34,131 47,724 43,535 53,933 71023 FICA 20,694 29,414 26,239 31,186 71028 Workers Compensation 1,922 2,085 1,944 2,425 71041 Allowances 12,835 18,000 14,250 18,000 Total Personal Services 353,255 468,383 442,402 537,055 7200 Supplies 72001 Office 5,598 6,300 6,300 6,500 72002 Postage 4,040 4,500 6,500 7,000 72004 Printing 2,315 3,000 5,000 7,150 72007 Wearing Apparel 1,915 2,650 3,050 3,050 72008 Film,Developing&Battery - 300 150 300 72016 Motor Vehicle 3,754 2,750 2,500 3,342 72021 Minor Tools 1,504 1,300 1,300 3,300 72026 Cleaning&Janitorial 820 1,200 950 1,000 72031 Chemical 22,864 35,000 35,000 35,000 72041 Educational 1,253 950 850 4,350 72045 Computer Software Supply - - 5,000 Total Supplies 44,063 57,950 61,600 75,992 7300 Maintenance 73011 Buildings 4,457 7,500 6,700 7,500 73027 Heating&Cooling System 4,784 5,500 5,500 5,500 73041 Furniture&Fixtures 1,126 1,300 1,050 1,300 73042 Machinery&Equipment 2,039 1,000 800 1,000 73043 Motor Vehicles 4,363 1,000 1,550 1,000 Total Maintenance 16,769 16,300 15,600 16,300 7400 Services 74001 Communication 7,904 4,850 6,350 7,350 74002 Electric Service 22,701 31,000 34,000 34,000 74005 Natural Gas 2,874 2,400 3,800 4,700 74021 Special Services 6,300 6,300 6,300 6,300 74026 Janitorial Services 2,531 2,800 5,000 5,000 74041 Travel&Reimbursables 3,711 5,200 5,000 8,500 74042 Education&Training 1,129 3,600 3,800 4,100 74051 Rents 8,080 8,000 8,500 8,500 74056 Vacant Lot Cleaning - 46,712 45,000 45,000 53,000 74058 Landfill Fees - - - 10,000 74071 Association Dues 885 2,441 2,131 2,725 Total Services 102,827 111,591 119,881 144,175 Total Operating 516,914 654,224 639,483 773,522 8000 Capital Outlay 80001 Furniture&Equip<$5,000 2,289 - - 5,500 84042 Machinery&Equipment 9,350 - - - 84043 Motor Vehicles 49,414 - - - Total Capital Outlay 61,053 - - 5,500 TOTAL DEPARTMENT $ 577,967 $ 654,224 $ 639,483 $ 779,022 147 CITY OF BAYTOWN PROGRAM SUMMARY 5000 PARKS & RECREATION Program Description pool staff and seasonal park maintenance staff. At least The Parks and Recreation Department is responsible for two of the major goals set by the Baytown's the direction, supervision, operation and maintenance of Comprehensive Plan lie within the scope of this 40 parks, comprising more than 928 acres, of which 400 department. Those are beautification and expanded acres are fully developed requiring regular maintenance. recreational opportunities. The Department is responsible for mowing over 110 miles of the City's medianstparkways, roadsides, ditches, alleys Major Goals and the grounds of several facilities utilized by other • Demonstrate sensitivity to citizen's needs in planning departments and operations of the city. They also operate programs and facilities. a greenhousettree nursery at the Park Street Service . Expand recreation opportunities,especially for youth. Center. • Improve the community's image and appearance by providing quality recreation programs and safe, well- The Department is responsible for the City's recreation maintained parks and open spaces. programs and related facilities, including the Bayland . Heighten community awareness of parks and Park Marina and Restaurant and the Eddie V. Gray recreation services. Wetlands Education and Recreation Center. Supervisory . Ensure that maintenance standards are kept current, staff and operations personnel do planning and and continue to make improvements. construction of many improvements. • Continue the Goose Creek Stream Greenbelt project. • Continue to complete current CDBG projects and In addition to daily and seasonal maintenance operations, look for additional opportunities for CDBG park the Parks and Recreation Department sponsors and co- improvement programs. sponsors, with considerable volunteer support, many youth/adult programs, plus special events such as the July Major Objectives 4th Celebration, Special Olympics Track Meet, Senior . Solicit citizen involvement in planning of programs Olympics, youth and adult fishing tournaments, softball and facilities. tournaments, art shows, the Christmas Parade and other a Reduce mowing rotation times:Parks from 19 days to holiday events. The Department works closely with the 14 days, Medians from 2.5 weeks to 2 weeks, Parks and Recreation Advisory Board in linking citizens Roadsides from 6 weeks to 5 weeks and Slope to the planning of both facility operations, programs, and events. Key staff have Human Resources and Public Mowing from 6-7 weeks to 4-5 weeks. Information responsibilities under the City's Emergency • Increase scope of weed control programs on medians Management Plan. The Cultural Arts Advisory Council, and right of ways. Baytown Nature Center Planning Sub-Committee, • Provide increased information to media and make Chandler Arboretum Planning Sub-Committee, the regular presentations to community groups. Aquatics Planning Sub-Committee and the Goose Creek • Continue treetshrub nursery operations, plant at least Stream Development Committee are committees that the 45 sizable trees in park,and provide 800 saplings for staff both consult and assist. Arbor Day. • Inspect playgrounds on a consistent basis. This year's budget includes 35 full-time employees and • Clean park facilities and remove litter twice weekly. more than 50 part-time employees, most of whom are employed on a seasonal basis. This includes swimming 148 5000 PARKS & RECREATION Actual Budget Estimated Projected Workload Measures 1999-00 2000-01 2000-01 2001-02 1. Number of Grant Applications Submitted 4 3 4 3 2. Playground Inspections Monthly Bi-weekly Monthly Bi-weekly 3. Mow and Trim Parks Rotation 17 days 14 days 14 days 14 days 4. Right-of-ways Mowing Rotation 6 week 5 weeks 5 Sh weeks 5 weeks 5. Number of 1 gal tree giveaways 911 800 950 800 6. Number of Softball Teams 108 130 133 160 7. Special Events Estimated Attendance 40,000 40,000 42,500 45,000 8. Number of Co-Sponsored Events 13 18 18 20 9. Centers/Pavilions Estimated Attendance 107,500 107,500 108,000 108,500 10. Pools Estimated Attendance 20,000 20,000 22,500 23,000 Performance Measures 1. Number of Grant Applications Approved 2 1 3 3 2. Number of Park Construction Contracts 2 2 2 4 Awarded 3. Community Appearance Program 8 cycles/6 weeks 8 cycles/6 weeks 8 cycles/6 weeks 8 cycles/6 weeks 149 CITY OF BAYTOWN SERVICE LEVEL BUDGET 5000 PARKS & RECREATION Actual Budget Estimated Adopted Acct# Acct Description 1999-00 2000-01 2000-01 2001-02 7100 Personal Services 71002 Regular Wages $ 759,907 $ 911,289 $ 861,545 $ 947,060 71003 Part Time Wages 221,903 194,573 188,026 209,765 71009 Overtime 42,187 42,037 45,414 48,459 71011 Extra Help/Temporary 11,845 - 432 - 71021 Health&Dental Insurance 94,628 107,296 101,980 143,982 71022 TMRS 115,467 139,615 129,524 146,923 71023 FICA 77,230 88,071 76,202 92,926 71028 Workers Compensation 16,070 18,093 15,608 16,391 71041 Allowances 6,888 9,196 5,550 10,800 Total Personal Services 1,346,125 1,510,170 1,424,281 1,616,306 7200 Supplies 72001 Office 13,642 13,700 13,450 13,750 72002 Postage 3,385 5,112 4,275 4,726 72004 Printing 9,215 13,570 13,000 13,570 72007 Wearing Apparel 6,361 5,727 6,344 17,574 72008 Film,Developing&Battery 1,813 2,228 1,732 2,228 72016 Motor Vehicle 25,780 30,510 31,500 36,659 72021 Minor Tools 10,163 10,557 13,000 12,000 72026 Cleaning&Janitorial 13,542 16,406 15,943 17,606 72028 Swimming Pool Supplies 485 2,250 2,200 1,500 72031 Chemical 40,745 71,279 70,891 58,053 72032 Medical 14 1,091 613 500 72041 Educational 32,186 29,297 28,614 50,472 72046 Botanical 4,743 4,450 5,000 4,545 Total Supplies 162,074 206,177 206,562 233,183 7300 Maintenance 73001 land 3,839 7,460 7,000 11,214 73011 Buildings 40,467 47,400 46,200 47,400 73012 Docks&Piers 593 1,700 1,000 2,000 73013 Recreation Equipment 4,460 8,750 8,000 10,015 73021 Filtration Plants 31,606 11,000 11,375 9,500 73025 Streets Sidewalks&Curbs 2,263 4,688 4,250 4,688 73027 Heating&Cooling System 7,150 11,500 11,066 11,500 73028 Electrical Maintenance 25,417 28,000 27,528 28,000 73041 Furniture&Fixtures 2,541 15,619 14,650 3,800 73042 Machinery&Equipment 454 8,650 4,500 8,350 73043 Motor Vehicles 93,216 62,700 62,700 62,700 73044 Street Signs 2,932 1,500 1,500 1,500 73045 Radio&Testing Equipment - 1,000 300 1,000 73049 Barricades 1,355 3,500 3,000 3,500 Total Maintenance 216,293 213,467 203,069 205,167 150 CITY OF BAYTOWN SERVICE LEVEL BUDGET 5000 PARKS & RECREATION Actual Budget Estimated Adopted Acct# Acct Description 1999-00 2000-01 2000-01 2001-02 7400 Services 74001 Communication 11,805 14,151 16,805 18,301 74002 Electric Service 130,913 146,632 164,200 159,000 74005 Natural Gas 10,818 9,000 24,390 15,204 74021 Special Services 167,127 191,606 188,000 178,238 74036 Advertising 4,861 4,355 4,250 7,890 74041 Travel&Reimbursables 8,061 6,950 7,066 8,597 74042 Education&Training 2,096 2,870 2,955 3,735 74051 Rents 4,403 8,114 8,395 6,350 74058 Landfill Fees 6,510 6,316 10,179 10,812 74071 Association Dues 1,242 1,880 1,595 1,935 74123 Instructor Fees 812 1,000 1,000 2,000 Total Services 348,648 392,874 428,835 412,062 Total Operating 2,073,140 2,322,688 2,262,747 2,466,718 8000 Capital Outlay 80001 Furniture&Equip d5,000 32,539 - - - 81002 Land Improvements - 30,000 30,000 - 81011 Signs - - - 27,500 82011 Building&Improvements 23,511 113,650 113,650 37,800 83025 Streets Sidewalks&Curbs - - - 28,000 83027 Heating&Cooling System 38,606 20,000 20,000 20,000 83031 Fences - 50,000 50,000 7,500 83039 Other Improvements 127,654 55,000 55,000 32,500 84041 Furniture&Fixtures - 4,318 2,500 17,327 84042 Machinery&Equipment 5,866 67,515 67,515 108,250 84043 Motor Vehicles 32,333 44,000 44,000 - 84052 Heavy Equipment 36,897 112,000 112,000 18,000 84061 Other Equipment 39,880 26,500 26,500 20,000 86011 Capital Lease Purchases - 152,583 152,583 152,583 Total Capital Outlay 337,286 675,566 673,748 469,460 9000 Other Financing Uses 91209 To Parks&Rec Escrow 50,000 - - - Total Other Financing Uses 50,000 - - - TOTAL DEPARTMENT $ 2,460,426 $ 2,998,254 $ 2,936,495 $ 2,936,178 151 BAYTOWN CITY OF BAYTOWN PROGRAM SUMMARY 6000 STERLING MUNICIPAL LIBRARY Program Description Major Objectives The mission of this department is to provide a program of • Through the recommendations found in book and public library service which makes available to the audio-visual reviews in professional journals, citizens resources for: life-long learning; access to purchase and lease a library collection of high caliber information;a rich and satisfying leisure life. to meet the needs and interests of Baytown's reading public. (12,000 new items) Major Goals • Through the use of creatively selected materials and • Provide a rich collection of materials appropriate for innovative programming, excite the imagination of recreational reading and listening, which appeals to Baytown's youth, individually and in groups, with a all ages and interests. varied current collection to meet their research, • Use a well-trained staff and adequate print and recreational and developmental needs (500 programs electronic reference resources to provide timely, and 2,500 new items.) accurate and useful information for community • Enhanced customer service by providing "value residents. added" services via technology (e.g. renewal from • Employ services for children, as well as for parents home via Internet, verification of personal account and children together, to encourage young people to via Internet from home, access to the Library catalog develop an interest in learning and a love of reading. & selected subject database 24n via Internet from • Support an independent learning center for all ages home,email reference). and accomplishments. This will permit the pursuit of Reach out to the economically, educationally and a sustained program of learning, which begins with culturally deprived citizens of our community with the illiterate and continues through advanced mobile library service, which is brought to their academic levels. senior center, nursing home or neighborhood (60 • Increase capacity to serve Spanish-speaking patrons stops). of all ages through programming and collection • Awaken the intellect by opening the world of reading development. and learning to the functionally illiterate through an • Enhance Bookmobile services through the use of innovative, well-structured and disciplined literacy technology, increased reference services, & program. (Serve 200-250 adults) programming for all ages. Actual Budget Estimated Projected Workload Measures 1999-00 2000-01 2000-01 2001-02 1. Annual Circulation 533,173 510,000 520,000 523,000 2. Use of Electronic Resources 124,400 110,000 111,000 115,000 3. Annual Reference Transactions 34,482 35,000 37,000 37,000 4. User Visits 299,514 272,000 300,000 305,000 5. Books Added 10,432 15,000 13,000 14,000 6. Registered Borrowers 70,367 78,500 80,744 81,000 7. Program Attendance 29,202 23,000 29,000 29,000 Performance Measures 1. Reference transactions Per users 0.5 0.45 0.46 0.46 2. Circulation per user visit 1.78 1.90 1.73 1.70 3. Bookmobile circulation per user visit 0.15 0.19 0.16 0.17 4. New Books Per User 42 - 30 31 153 CITY OF BAYTOWN SERVICE LEVEL BUDGET 6000 STERLING MUNICIPAL LIBRARY Actual Budget Estimated Adopted Acct# Acct Description 1999-00 2000-01 2000-01 2001-02 7100 Personal Services 71002 Regular Wages $ 612,689 $ 713,182 $ 698,724 $ 749,479 71003 Part Time Wages 255,412 300,956 300,000 314,831. 71009 Overtime 12,339 18,109 16,082 18,432 71011 Extra Help/Temporary 675 - - - 71021 Health&Dental Insurance 58,830 64,054 56,520 75,127 71022 TMRS 89,532 105,396 102,014 112,860 71023 FICA 66,689 76,206 77,441 82,277 71028 Workers Compensation 2,581 2,818 2,916 3,513 71041 Allowances 5,100 5,100 5,100 5,100 Total Personal Services 1,103,847 1,285,821 1,258,797 1,361,619 7200 Supplies 72001 Office 5,956 6,000 5,950 6,000 72002 Postage 6,000 7,500 8,110 8,200 72004 Printing (8,560) - (10,000) - 72016 Motor Vehicle 1,889 1,984 2,140 2,500 72021 Minor Tools 5,617 5,000 4,900 5,000 72026 Cleaning&Janitorial 3,206 4,600 3,900 4,000 72032 Medical 92 100 95 100 72041 Educational 13,546 5,020 10,621 5,020 72046 Botanical 151 100 187 200 Total Supplies 27,897 30,304 25,903 31,020 7300 Maintenance 73001 Land 799 1,100 1,500 1,850 73011 Buildings 24,360 17,700 17,700 21,200 73027 Heating&Cooling System 10,638 7,800 12,000 12,085 73041 Furniture&Fixtures 2,073 3,358 3,300 3,205 73042 Machinery&Equipment 2,926 2,500 2,500 2,500 73043 Motor Vehicles 4,021 5,050 3,000 3,000 73046 Books 24,926 23,650 20,650 20,200 Total Maintenance 69,743 61,158 60,650 64,040 7400 Services 74001 Communication 2,516 5,450 4,370 5,100 74002 Electric Service 76,943 79,000 96,465 97,000 74005 Natural Gas 7,821 9,000 16,600 20,200 74021 Special Services - 8,000 4,000 - 74036 Advertising 35 - - 74041 Travel&Reimbursables 1,213 4,220 4,200 4,340 74042 Education&Training_ 3,395 500 536 1,000 74051 Rents 57,545 66,122 70,000 67,604 74071 Association Dues 905 1,020 1,050 1,300 74088 Library-HALAN 39,818 48,500 45,475 47,450 74089 Library-Periodicals 26,541 25,734 25,700 26,335 Total Services 216,732 247,546 268,396 270,329 Total Operating 1,418,219 1,624,829 1,613,746 1,727,008 154 CITY OF BAYTOWN SERVICE LEVEL BUDGET 6000 STERLING MUNICIPAL LIBRARY Actual Budget Estimated Adopted Acct# Acct Description 1999-00 2000-01 2000-01 2001-02 8000 Capital Outlay 80001 Furniture&Equip G$5,000 - 800 607 82011 Building&Improvements 64,427 - - 32,000 83027 Heating&Cooling System 6,061 - - - 84041 Furniture&Fixtures 2,300 1,685 3,600 84042 Machinery&Equipment 5,100 3,100 1,860 84043 Motor Vehicles - 29,500 29,000 - 84046 Books 67,643 73,946 73,940 79,984 84061 Other Equipment 12,638 12,690 12,685 13,010 81002 Land Improvements - 6,600 6,600 4,400 Total Capital Outlay 150,769 130,936 127,617 134,854 TOTALDEPARTMENT $ 1,568,988 $ 1,755,765 $ 1,741,363 $ 1.861,862 155 CITY OF BAYTOWN SERVICE LEVEL BUDGET 9010 TRANSFERS OUT This cost center represents funding to other funds and I costs allocation for o eratine services. � Actual Budget Estimated Adopted Acct# Acct Description 1999-00 2000-01 2000-01 2001-02 9000 Other Financing Uses 91201 To Municipal Court Security $ 764 $ 13,732 $ 16,682 $ 13,269 91210 To Emergency Mgt-Trust 34,118 48,000 49,102 56,000 91291 To Emergency Management 77,312 77,500 99,904 120,808 91298 To Wetland Research Center 25,000 40,000 40,000 40,000 91351 To Capital Improvement Program 500,000 900,000 900,000 1,250,000 91401 To G O 1 S 1,646,285 1,646,285 1,358,481 91450 To Sick Leave-General 258,000 258,000 258,000 258,000 91501 To Water&Sewer Fund 29,545 29,545 29,545 29,545 91530 To Bayland Island 64,640 62,684 112,684 108,787 91552 To Warehouse Operations 112,813 105,082 105,082 116,340 Total Other Financing Uses 1,102,192 3,180,828 3,257,284 3,351,230 TOTALDEPARTMENT S 1,102,192 $ 3,180,828 $ 3,257,284 $ 3,351,230 156 CITY OF BAYTOWN GENERAL DEBT SERVICE FUND 401 BUDGET SUMMARY BY FUND Actual Budget Estimated Adopted 1999-00 2000-01 2000-01 2001-02 BEGINNING BALANCE $1,312,101 $1,727,957 $1,727,957 $2,331,722 Add: Current Ad Valorem Taxes 5,797,444 3,940,426 4,389,590 4,881,518 Delinquent Ad Valorem Taxes 142,543 90,000 88,739 94,275 Penalty and Interest 83,507 60,000 75,637 76,522 Interest in Investments 149,673 100,000 175,000 130,000 Miscellaneous 11,862 - - - Transfer-in fromW&S - 160,118 160,118 166,818 Transfer-in from General Fund - 1,646,285 1,646,285 1,358,481 Transfer-in from CCPD 877,092 757,908 757,908 753,383 Transfer-in from Hotel/Motel 319,845 318,658 318,658 317,245 Total Revenues 7,381,966 7,073,395 7,611,935 7,778,242 FUNDS AVAILABLE FOR DEBT SERVICE 8,694,067 8,801,352 9,339,892 10,109,964 Deduct: Principal Payments 3,405,000 3,660,000 3,660,000 4,106,520 Interest Payments 3,363,513 3,335,170 3,335,170 3,543,468 Paying Agent Fees 9,859 13,000 13,000 13,000 San Jacinto MUD Expenditures 187,738 - - - Arbitrage Calculation 9,450 Total Deductions 6,966,110 7,008,170 7,008,170 7,672,438 ENDING BALANCE $ 1,727,957 $1,793,182 $2,331,722 $2,437,526 Tax Rate Allocation Between Operating& Debt 37.99% i OW062.01% ■Operations and Maintenance ■Interest and Sinldng 157 CITY OF BAYTOWN ASSESSED VALUATION, ESTIMATED AD VALOREM COLLECTIONS & AD VALOREM TAX RATE DISTRIBUTION Adopted 2000-01 Taxable Assessed Value at 7/6/01 $ 1,715,686,220 Estimated Growth Units 2000 Permits for Real Residential 66% 16,535,394 129 10,913,360 2000 Permits for Real MultiFamily 90% 6,930,000 1 6,237,000 Estimated growth during TY 2001 64,289,732 Assessed Valuation for Fiscal Year 2001-02 1,797,126,312 Tax Rate per$100 Valuation 0.73703 Estimated Tax Levy** 13,245,360 Estimated Collections 97.0% TOTAL FUNDS AVAILABLE $ 12,847,999 TAX RATE PER$100 Adopted Actual Actual Adopted Allocation Rate Rate Rate of Rate Adopted Adopted Distribution 1999-00 2000-01 2001-02 2001-02 2001-02 Operations and Maintenance 0.45700 0.47351 0.45700 62.01% $ 7,966,481 Interest and Sinking 0.28003 0.26352 0.28003 37.99% 4,881,518 Totals 0.73703 0.73703 0.73703 100% $ 12,847,999 *'Each year,the estimated tax levy may be different than the actual tax levy approved and adopted by the City Council. This difference is primarily due to delays in receiving the certified roll from the Harris County Appraisal District Certified rolls are required to be submitted to the City by July 25th or as soon thereafter as practicable. The City traditionally receives the certified rolls in mid August. This delay hinders the City's ability to finalize budget estimates for ad valorem taxes in a timely manner. This year,over 7%remains uncertified,as these accounts are under protest. 158 CITY OF BAYTOWN ASSESSED VALUATIONS, TAX LEVY AND COLLECTIONS (Last Ten Fiscal Years) Rate Collections Percent Fiscal Taxable Per$100 Tax in Collected Year Value Valuation Levied Current Year Current Year 1990-91 1,691,487,670 0.66500 11,269,272 11,010,079 97.7% 1991-92 1,735,666,630 0.68500 11,875,019 11,573,394 97.5% 1992-93 1,723,307,150 0.73703 12,697,557 12,401,302 97J% 1993-94 1,729,115,670 0.73703 12,728,102 12,293,251 96.6% 1994-95 1,757,988,462 0.73703 12,752,053 12,321,641 96.6% 1995-96 1,823,086,852 0.73703 13,436,697 12,998,882 96.7% 1996-97 1,885,768,628 0.73703 13,899,589 13,471,414 96.9% 1997-98 1,985,389,020 0.73703 14,632,913 14,308,231 97.8% 1998-99 2,097,077,240 0.73703 15,456,088 14,986,212 97.0% 1999-00 2,150,312,510 0.73703 15,848,448 15,283,573 96.4% 2000-01 * 1,715,686,220 0.73703 12,645,122 12,278,574 97.1% * as of 7/06/01 159 t CITY OF BAYTOWN GENERAL LONG TERM DEBT PRINCIPAL AND INTEREST REQUIREMENTS As of October 1,2001 Fiscal Year Princi al Interest Total 2002 3,910,000 3,132,112 7,042,112 2003 4,115,000 2,929,064 7,044,064 2004 4,335,000 2,715,948 7,050,948 2005 4,555,000 2,492,469 7,047,469 2006 4,795,000 2,256,960 7,051,960 2007 5,055,000 1,992,742 7,047,742 2008 5,340,000 1,706,496 7,046,496 2009 4,885,000 1,428,569 6,313,569 2010 5,170,000 1,150,657 6,320,657 2011 5,480,000 854,430 6,334,430 2012 3,750,000 597,162 4,347,162 2013 1,535,000 453,008 1,988,008 2014 1,615,000 371,163 1,986,163 2015 1,725,000 283,778 2,008,778 2016 1,590,000 196,233 1,786,233 2017 1,280,000 121,096 1,401,096 2018 1,000,000 62,434 1,062,434 2019 320,000 27,948 347,948 2020 345,000 9,574 354,574 $ 60,800,000 $ 22,781,841 $ 83,581,841 Annual Debt Service Requirements $7.00 a $6.00 ■Principal ainterest N e $5.00 9 $4.00 m $3.00 8 is $2.00 z $1.00 O O O O O O O O O N M Q VI V r W Q O O O O O O O O O O O O O O O O O O O O N N N N N N N N N N N N N N N N N N N Fiscal Year I 1 160 CITY OF BAYTOWN GENERAL LONG TERM DEBT SCHEDULE OF FISCAL YEAR 2001-02 REQUIREMENTS Principal Principal&Interest Principal Amount of Outstanding Re uirements for 2001-02 Outstanding Series Obligation Issue Oct. 1,2001 Principal Interest To[al Sept. 30,2002 1991 General Obligation 2,650,000 25,000 25,000 988 25,988 - 1992 General Obligation &Refd 24,730,000 12,475,000 710,000 761,499 1,471,499 11,765,000 1992 Series AMT 4,190,000 3,155,000 200,000 204,848 404,848 2,955,000 1993 General Obligation 3,500,000 2,445,000 175,000 116,061 291,061 2,270,000 1994 General Obligation 2,435,000 635,000 90,000 38,419 128,419 545,000 1995 General Obligation 4,310,000 3,700,000 145,000 204,527 349,527 3,555,000 1995 General Obligation &Ref d 6,170,000 3,305,000 330,000 170,580 500,580 2,975,000 1997 Tax&Revenue Cert.of Oblig. 4,070,000 - 3,565,000 135,000 181,708 316,708 3,430,000 1998 Tax&Revenue Cert.of Oblig. 15,060,000 12,665,000 885,000 588,071 1,473,071 11,780,000 1998 General Obligation&Refd 15,235,000 14,880,000 1,105,000 649,001 1,754,001 13,775,000 2000 Certificate of Obligation 4,000,000 3,950,000 110,000 216,410 326,410 3,840,000 Subtotal 60,800,000 3,910,000 3,132,112 7,042,112 56,890,000 General Obligation Series 2001 (estimated) 7,082,000 196,520 411,356 607,875 6,885,480 Total S 67,882,000 $4,106,520 $3,543.468 $7,649,987 $ 63,775,480 161 CITY OF BAYTOWN STATEMENT OF BONDED INDEBTEDNESS GENERAL OBLIGATION BONDS Fiscal Year 2001-02 Fiscal Interest Principal Interest Interest Total Annual Principal Year Rate Due 02/01 Due 02/01 Due 08/01 Interest Requirement Outstanding General Obligation Series 1991 Date of Issue-February 1, 1991 Term-15 Years $ 100,000 1999 7.90% $ 25,000 $ 3,950 $ 2,963 $ 6,913 $ 31,913 75,000 2000 7.90% 25,000 2,963 1,975 4,938 29,938 50,000 2001 7.90% 25,000 1,975 988 2,963 27,963 25,000 2002 7.90% 25,000 988 - 988 25,988 - $ 100,000 $ 9,876 $ 5,926 $ 15,802 $ 115,802 General Obligation&Refunding Series 1992 Date of Issue-November 15, 1992 Term-20 Years $ 14,005,000 1999 5.13% $ 440,000 $ 432,280 $ 421,006 $ 853,286 $ 1,293,296 13,565,000 2000 5.38% 485.000 421,006 407,971 828,977 1,313,977 13,080,000 2001 5.63% 605,000 407,971 390,956 798,927 1,403,927 12,475,000 2002 5.75% 710,000 390,956 370,543 761,499 1,471,499 11,765,000 2003 5.80% 840,000 370,543 346,183 716,726 1,556,726 10,925,000 2004 6.00% 755,000 346,183 323,533 669,716 1,424,716 10,170,000 2005 6.13% 805,000 323,533 298,880 622,413 1,427,413 9,365,000 2006 6.20% 800,000 298,880 274,090 572,960 1,372,960 8,565,000 2007 6.40% 1,375,000 274,080 230,080 504,160 1,879,160 7,190,000 2008 6.40% 1,465,000 230,080 183,200 413,280 1,878,280 5,725,000 2009 6.40% 1,560,000 183,200 133,280 316,480 1,876,480 4,165,000 2010 6.40% 1,665,000 133,280 80,000 213,280 1,878,280 2,500,000 2011 6.40% 1,775,000 80,000 23,200 103,200 1,878,200 725,000 2012 6.40% 725,000 23,200 - 23,200 748,200 $ 14,005.000 $ 3.915,192 $ 3,482,912 $ 7,398,104 $ 21,403,104 Series AMT Series 1992 Date of Issue- November 15, 1992 Term-20 Years $ 3,670,000 1999 7.88% $ 160,000 $ 126,639 $ 120,339 $ 246,979 $ 466,979 3,510,000 2000 7.88% 170,000 120,339 113,646 233,985 403,985 3,340,000 2001 7.88% 185,000 113,646 106,361 220,007 405,007 3,155,000 2002 7.88% 200,000 106,361 98,486 204,848 404,848 2,955,000 2003 6.30% 215,000 98,486 91,714 190,200 405,200 2,740,000 2004 6.50% 230,000 91,714 84,239 175,953 405,953 2,510,000 2005 6.60% 245,000 84,239 76,154 160,393 405,393 2,265,000 2006 6.70% 260,000 76,154 67,444 143,598 403,598 2,005,000 2007 6.70% 280,000 67,444 58,064 125,508 405,508 1,725,000 2008 6.70% 300,000 58,064 48,014 106,078 406,078 1,425,000 2009 6.70% 320,000 48,014 37,294 85,308 405,308 1,105,000 2010 6.75% 345,000 37,294 25,650 62,944 407,944 760,000 2011 6.75% 365,000 25,650 13,331 38,981 403,981 395,000 2012 6.75% 395,000 13,331 - 13,331 408,331 - $ 3,670,000 $ 1,067,374 $ 940,735 $ 2,008,109 $ 5,678,109 162 CITY OF BAYTOWN STATEMENT OF BONDED INDEBTEDNESS GENERAL OBLIGATION BONDS Fiscal Year 2001-02 Fiscal Interest Principal Interest Interest Total Annual Principal Year Rate Due 02/01 Due 02/01 Due 08/01 Interest Requirement Outstanding General Obligation Series 1993 Date of Issue-November 1, 1993 Term- 18 Years $ 2,930,000 1999 5.50% $ 155,000 $ 70,913 $ 66,650 $ 137,563 $ 292,563 2,775,000 2000 4.20% 160,000 66,650 63,290 129,940 289,940 2,615,000 2001 4.00% 170,000 63,290 59,890 123,180 293,180 2,445,000 2002 4.25% 175,000 59,890 56,171 116,061 291,061 2,270,000 2003 4.00% 180,000 56,171 52,211 108,383 288,383 2,090,000 2004 4.50% 190,000 52,211 47,936 100,148 290,148 1,900,000 2005 4.70% 200,000 47,936 43,236 91,173 291,173 1,700,000 2006 4.80% 210,000 43,236 38,196 81,433 291,433 1,490,000 2007 4.90% 220,000 38,196 32,806 71,003 291,003 1,270,000 2008 5.00% 230,000 32,806 27,056 59,863 289,863 1,040,000 2009 5.10% 240,000 27,056 20,936 47,993 287,993 800,000 2010 5.20% 255,000 20,936 14,306 35,243 290,243 545,000 2011 5.25% 265,000 14,306 7,350 21,656 286,656 280,000 2012 5.25% 280,000 7,350 7,350 287,350 - $ 2,930,000 $ 600,949 $ 530,036 $ 1,130,985 $ 4,060,985 General Obligation Series 1994 Date of Issue- November 1, 1994 Term-20 Years $ 860,000 1999 7.38% $ 70,000 $ 29,166 $ 26,584 $ 55,750 $ 125,750 790,000 2000 7.38% 75,000 26,584 23,819 50,403 125,403 715,000 2001 7.38% 80,000 23,819 20,869 44,688 124,688 635,000 2002 7.38% 90,000 20,869 17,550 38,419 128,419 545,000 2003 7.38% 95,000 17,550 14,047 31,597 126,597 450,000 2004 7.38% 100,000 14,047 10,359 24,406 124,406 350,000 2005 5.88% 110,000 10,359 7,128 17,487 127,487 240,000 2006 5.88% 115,000 7,128 3,750 10,878 125,878 125,000 2007 6.00% 125,000 3,750 - 3,750 128,750 - $ 860,000 $ 153,272 $ 124,106 $ 277,378 $ 1,137,378 163 CITY OF BAYTOWN STATEMENT OF BONDED INDEBTEDNESS GENERAL OBLIGATION BONDS Fiscal Year 2001-02 Fiscal Interest Principal Interest Interest Total Annual Principal Year Rate Due 02/01 Due 02/01 Due 08/01 Interest Requirement Outstanding General Obligation Series 1995 Date of Issue- July 1, 1995 Term-20 Years $ 4,090,000 1999 4.45% $ 120,000 $ 112,993 $ 110,322 $ 223,315 $ 343,315 3,970,000 2000 4.55% 130,000 110,322 107,365 217,687 347,687 3,840,000 2001 4.75% 140,000 107,365 104,040 211,405 351,405 3,700,000 2002 4.90% 145,000 104,040 100,487 204,527 349,527 3,555,000 2003 5.00% 160,000 100,487 96,488 196,975 356,975 3,395,000 2004 5.15% 170,000 96,488 92,109 188,597 358,597 3,225,000 2005 5.15% 180,000 92,109 87,475 179,584 359,584 3,045,000 2006 5.30% 195,000 87,475 82,308 169,783 364,783 2,850,000 2007 5.40% 205,000 82,308 76,773 159,081 364,081 2,645,000 2008 5.50% 220,000 76,773 70,722 147,495 367,495 2,425,000 2009 5.60% 235,000 70,722 64,143 134,865 369,865 2,190,000 2010 5.70% 255,000 64,143 56,875 121,018 376,018 1,935,000 2011 5.80% 270,000 56,875 49,045 105,920 375,920 1,665,000 2012 5.85% 290,000 49,045 40,562 89,607 379,607 1,375,000 2013 5,90% 310,000 40,562 31,418 71,980 381,980 1,065,000 2014 5.90% 330,000 31,418 21,683 53,101 383,101 735,000 2015 5.90% 355,000 21,683 11,210 32,893 387,893 380,000 2016 5.90% 380,000 11,210 - 11,210 391,210 - $ 4,090,000 $ 1,316,018 $ 1,203,025 $ 2,519,043 $ 6,609,043 General Obligation & Ref Series 1995 Date of Issue- July 1, 1995 Term-20 Years $ 4,985,000 1999 4.45% $ 1,055,000 $ 127,335 $ 103,861 $ 231,196 $ 1,286,196 3,930,000 2000 4.55% 315,000 103,861 96,695 200,556 515,556 3,615,000 2001 4.75% 310,000 96,695 89,333 186,028 496,028 3,305,000 2002 4.90% 330,000 89,333 81,248 170,580 500,580 2,975,000 2003 5.00% 330,000 81,248 72,998 154,245 484,245 2,645,000 2004 5.15% 245,000 72,998 66,689 139,686 384,686 2,400,000 2005 5.15% 255,000 66,689 60,123 126,811 381,811 2,145,000 2006 5.30% 270,000 60,123 52,968 113,090 383,090 1,875,000 2007 5.40% 280,000 52,968 45,408 98,375 378,375 1,595,000 2008 5.50% 295,000 45,408 37,295 82,703 377,703 1,300,000 2009 5.60% 315,000- 37,295 28,475 65,770 380,770 985,000 2010 5.70% 330,000 28,475 19,070 47,545 377,545 655,000 2011 5.80% 355,000 19,070 8,775 27,845 382,845 300,000 2012 5.85% 300,000 8,775 - 8,775 308,775 - $ 4,985,000 $ 890,270 $ 762,935 $ 1,653,205 $ 6,638,205 164 CITY OF BAYTOWN STATEMENT OF BONDED INDEBTEDNESS GENERAL OBLIGATION BONDS Fiscal Year 2001-02 Fiscal Interest Principal Interest Interest Total Annual Principal Year Rate Due 02/01 Due 02/01 Due 08/01 Interest Requirement Outstandin General Obligation & Ref Series 1998 Date of Issue- July 1, 1998 Term- 17 Years $ 15,235,000 1999 4.500% $ 130,000 $ 400,086 $ 340,494 $ 740,580 $ 870,580 15,105,000 2000 4.500% 110,000 340,494 338,294 678,788 788,788 14,995,000 2001 4.500% 115,000 338,294 335,965 674,259 789,259 14,880,000 2002 4.500% 1,105,000 335,965 313,036 649,001 1,754,001 13,775,000 2003 4.500% 1,110,000 313,036 289,726 602,763 1,712,763 12,665,000 2004 4.500% 1,395,000 289,726 259,734 549,460 1,944,460 11,270,000 2005 4.500% 1,455,000 259,734 227,724 487,458 1,942,458 9,815,000 2006 4.500% 1,580,000 227,724 192,569 420,293 2,000,293 8,235,000 2007 6.000% 1,140,000 192,569 166,919 359,488 1,499,488 7,095,000 2008 4.600% 1,325,000 166,919 136,444 303,363 1,628,363 5,770,000 2009 4.600% 1,385,000 136,444 104,589 241,033 1,626,033 4,385,000 2010 4.600% 1,450,000 104,589 70,876 175,465 1,625,465 2,935,000 2011 4.700% 1,525,000 70,876 34,658 105,534 1,630,534 1,410,000 2012 4.800% 790,000 34,658 15,500 50,158 840,158 620,000 2013 4.875% 195,000 15,500 10,625 26,125 221,125 425,000 2014 4.875% 205,000 10,625 5,500 16,125 221,125 220,000 2015 5.000% 220,000 5,500 - 5,500 225,500 - $ 15,235,000 $ 3,242,738 $ 2,842,651 $ 6,085,389 $ 21,320,389 Certificate of Obligation Series 2000 Date of Issue- April 1,2000 Term-20 Years 2000 $ - $ - $ 74,237 $ 74,237 $ - $ 4,000,000 2001 6.00% 50,000 111,355 109,855 221,210 271,210 3,950,000 2002 6.00% 110,000 109,855 106,555 216,410 326,410 3,842000 2003 6.00% 120,000 106,555 102,955 209,510 329,510 3,720,000 2004 6.00% 130,000 102,955 99,055 202,010 332,010 3,590,000 2005 6.00% 135,000 99,055 95,005 194,060 329,060 3,455,000 2006 6.00% 140,000 95,005 90,805 185,810 325,810 3,315,000 2007 6.00% 150,000 90,805 86,305 177,110 327,110 3,165,000 2008 6.00% 165,000 86,305 81,355 167,660 332,660 3,000,000 2009 6.00% 175,000 81,355 76,105 157,460 332,460 2,825,000 2010 5.55% 185,000 76,105 70,971 147,076 332,076 2,640,000 2011 5.15% 200,000- 70,971 65,821 136,793 336,793 2,440,000 2012 5.20% 210,000 65,821 60,361 126,183 336,183 2,230,000 2013 5.25% 225,000 60,361 54,455 114,816 339,816 2,005,000 2014 5.30% 235,000 54,455 48,228 102,683 337,683 1,770,000 2015 5.35% 250,000 48,228 41,540 89,768 339,768 1,520,000 2016 5.35% 265,000 41,540 34,451 2,448,558 2,713,558 1,255,000 2017 5.45% 285,000 34,451 26,685 4,675,905 4,960,905 970,000 2018 5.45% 305,000 26,685 18,374 9,135,400 9,440,400 665,000 2019 5.50% 320,000 18,374 9,574 18,061,290 18,381,290 345,000 2020 5.55% 345,000 9,574 - 35,920,570 36,265,570 - $ 4,000,000 $ 1,389,810 $ 1,278,455 $ 72,690,280 $ 76,690,280 166 CITY OF BAYTOWN STATEMENT OF BONDED INDEBTEDNESS GENERAL OBLIGATION BONDS Fiscal Year 2001-02 Fiscal Interest Principal Interest Interest Total Annual Principal Year Rate Due 02/01 Due 02/01 Due 08/01 Interest Requirement Outstanding Tax& Revenue Cert.of Obli . Series 1997A Date of Issue- July 1, 1995 Term-20 Years $ 3,930,000 1999 7.50% $ 115,000 $ 107,073 $ 102,760 $ 209,833 $ 324,833 3,815,000 2000 7.50% 120,000 102,760 98,260 201,020 321,020 3,695,000 2001 7.50% 130,000 98,260 93,385 191,645 321,645 3,565,000 2002 7.50% 135,000 93,385 88,323 181,708 316,708 3,430,000 2003 7.50% 145,000 88,323 82,885 171,208 316,208 3,285,000 2004 6.25% 155,000 82,885 78,041 160,926 315,926 3,130,000 2005 4.50% 165,000 78,041 74,329 152,370 317,370 2,965,000 2006 4.60% 175,000 74,329 70,304 144,633 319,633 2,790,000 2007 4.70% 185,000 70,304 65,956 136,260 321,260 2,605,000 2008 4.80% 195,000 65,956 61,276 127,233 322,233 2,410,000 2009 4.90% 210,000 61,276 56,131 117,408 327,408 2,200,000 2010 5.00% 220,000 56,131 50,631 106,763 326,763 1,980,000 2011 5.00% 235,000 50,631 44,756 95,388 330,388 1,745,000 2012 5.05% 250,000 44,756 38,444 83,200 333,200 1,495,000 2013 5.10% 265,000 38,444 31,686 70,130 335,130 1,230,000 2014 5.10% 280,000 31,686 24,546 56,233 336,233 950,000 2015 5.15% 300,000 24,546 16,821 41,368 341,368 650,000 2016 5.15% 315,000 16,821 8,710 25,531 340,531 335,000 2017 5.20% 335,000 8,710 - 8,710 343,710 - $ 3,930,000 $ 1,194,318 $ 1,087,245 $ 2,281,563 $ 6,211,563 Tax& Revenue Cert.of Obli . Series 1998 Date of Issue- May 15,1998 Term-20 Years $ 15,060,000 1999 4.50% $ 730,000 $ 508,984 $ 341,454 $ 850,438 $ 1,580,438 14,330,000 2000 4.50% 815,000 341,454 323,117 664,571 1,479,571 13,515,000 2001 4.50% 850,000 323,117 303,992 627,109 1,477,109 12,665,000 2002 4.50% 885,000 303,992 284,079 588,071 1,473,071 11,780,000 2003 4.50% 920,000 284,079 263,379 547,459 1,467,459 10,860,000 2004 4.50% 965,000 263,379 241,667 505,046 1,470,046 9,895,000 2005 4.50% 1,005,000 241,667 219,054 460,721 1,465,721 8,890,000 2006 4.50% 1,050,000 219,054 195,429 414,484 1,464,484 7,840,000 2007 6.00% 1,095,000 195,429 162,579 358,009 1,453,009 6,745,000 2008 4.60% 1,145,000 162,579 136,244 298,824 1,443,824 5,600,000 2009 4.60% 445,000 136,244 126,009 262,254 707,254 5,155,000 2010 4.60% 465,000 126,009 115,314 241,324 706,324 4,690,000 2011 4.70% 490,000 115,314 103,799 219,114 709,114 4,200,000 2012 4.80% 510,000 103,799 91,559 195,359 705,359 3,690,000 2013 4.88% 540,000 91,559 78,397 169,956 709,956 3,150,000 2014 4.88% 565,000 78,397 64,625 143,022 708,022 2,585,000 2015 5.00% 600,000 64,625 49,625 114,250 714,250 1,985,000 2016 5.00% 630,000 49,625 33,875 83,500 713,500 1,355,000 2017 5.00% 660,000 33,875 17,375 51,250 711,250 695,000 2018 5.00% 695,000 17,375 - 17,375 712,375 - $ 15,060,000 $ 3,660,560 $ 3,151,576 $ 6,812,135 $ 21,872,135 165 CITY OF BAYTOWN ORGANIZATION CHART HOTEL/MOTEL FUND City Council City Manager Assistant City Assistant City Manager Manager Director of Finance Hotel/Motel 167 BAYTOWN CITY OF BAYTOWN HOTEL/MOTEL FUND 232 BUDGET SUMMARY BY FUND Actual Budget Estimated Adopted 1999-00 2000-01 2000-01 2001-02 Revenues Hotel/Motel Occupancy Tax $ 426,495 $ 445,000 $ 502,653 $ 495,883 Participation Fees 3,245 5,000 5,000 5,000 Interest Income 34,814 35,000 32,217 34,000 Sale of Merchandise - - 1,147 - Total Revenues 464,554 485,000 541,017 534,883 Expenditures Personal Services 9,403 14,175 14,277 13,125 Supplies 6,818 29,042 8,475 9,592 Maintenance 4,583 4,200 4,200 4,900 Services 86,837 135,598 105,450 256,928 Sundry - 650 650 650 Miscellaneous 8,548 - - - Contingency - 25,000 Total Operating 116,189 183,665 133052 310,195 Capital Outlay - 53,000 - 53,000 Transfers Out-Debt 319,845 318,658 318,658 317,245 Total Expenditures 436,034 555,323 451,710 680,440 Excess(Deficit)Revenues Over Expenditures 28,520 (70,323) 89,307 (145,557) Fund Balance-Beginning 706,796 735,316 735,316 824,623 Fund Balance-Ending $ 735,316 $ 664,993 $ 824,623 $ 679,066 Hotel Motel Tax Fund Expenditures by Function Debt Service 36% �^ rk r Arts couference� 1% 46% Histori 2% �Romohonal 15% 169 CITY OF BAYTOWN PROGRAM SUMMARY 5030 HOTEL/MOTEL FUND Program Description Major Objectives The Hotel/Motel Occupancy Tax provides a significant • Continue upgrade and maintenance of facilities. source of revenue for programs and facilities that increase • Provide related advertising and promotions. tourism. • Develop a public relations/media campaign that effectively promotes the resources of the community. Major Goals • To provide activities and promotions to enhance tourist participation within the City of Baytown. • Provide support for programs that enrich the quality of life for citizens by cultivating an appreciation in the Arts and historical presentation. Actual Budget Estimated Adopted Expenditures by Function 1999-00 2000-01 2000-01 2001-02 50310 Arts $ 8,914 $ 10,378 $ 9,475 $ 10,028 50320 Promotional 93,565 129,467 106,377 250,467 50330 Historical 13,710 13,820 17,200 19,700 50340 Convention Center - 83,000 - 83,000 Transfer toGOIS 319,845 318,658 318,658 317,245 Total Expenditures $436,034 $555,323 $451,710 $680,440 170 CITY OF BAYTOWN SERVICE LEVEL BUDGET 5030 HOTEL/MOTEL Actual Budget Estimated Adopted Acct# Acct Description 1999-00 2000-01 2000-01 2001-02 7100 Personal Services 71002 Regular Wages $ $ - $ 881 $ 71003 Part Time Wages 952 - 71009 Overtime 7,174 13,125 13,125 13,125 71021 Health&Dental Insurance 522 - 62 - 71022 TMRS 1,005 - 123 71023 FICA 538 73 66 71028 Workers Compensation 164 25 20 - Total Personal Services 9,403 14,175 14,277 13,125 7200 Supplies 72002 Postage - 400 525 500 72004 Printing 1,429 750 800 1,050 72041 Educational 5,389 27,892 7,150 8,042 Total Supplies 6,818 29,042 8,475 9,592 7300 Maintenance 73011 Buildings 2,795 2,500 2,500 2,700 73027 Heating&Cooling System 1,788 1,700 1,700 2,200 Total Maintenance 4,583 4,200 4,200 4,900 7400 Services 74002 Electric Service 8,151 9,120 11,000 12,500 74005 Natural Gas 976 500 2,000 2,300 74021 Special Services 46,660 85,878 55,450 146,878 74036 Advertising 25,735 31,100 28,100 83,750 74051 Rents 1,369 4,500 4,400 4,500 74087 Miscellaneous 3,946 4,500 4,500 7,000 Total Services 86,837 135,598 105,450 256,928 7500 Sundry Charges 75001 Contributions - 650 650 650 77105 TPOA Symposium 8,548 - - - Total Sundry&Other 8,548 650 650 650 Total Operating 116,189 183,665 133,052 285,195 8000 Capital Outlay 82011 Building&Improvements - 53,000 - 53,000 Total Capital Outlay - 53,000 - 53,000 9000 Other Financing Uses 91401 To G O I S 319,845 318,658 318,658 317,245 Total Other Financing-Uses 319,845 318,658 318,658 317,245 9900 Contingencies 99001 Contingencies - - - 25,000 Total Contingencies - - - 25,000 TOTAL DEPARTMENT $ 436,034 $ 555,323 $ 451,710 $ 680,440 171 BAYTOWN CITY OF BAYTOWN ORGANIZATION CHART WATER AND SEWER FUND City Council City Manager Assistant City Assistant City Manager Manager ll L Director of Finance Util hies LL Director of Treasurer Utilities Water Wastewater Utility Billing Operations Operations and Collections 173 CITY OF BAYTOWN WATER& SEWER FUND 501 BUDGET SUMMARY BY FUND Actual Budget Estimated Adopted 1999-00 2000-01 2000-01 2001-02 Revenues Intergovernmental $ 650,795 $ 694,022 $ 697,133 $ 765,664 Operating Revenues 15,039,815 15,079,190 15,431,200 16,463,407 Non-operating Revenues 272,959 210,000 310,100 304,950 Miscellaneous 74,380 71,500 75,750 63,250 Operating Transfers-in 29,545 88,626 88,626 98,626 Total Revenues 16,067,494 16,143,338 16,602,809 17,685,897 Expenditures by Type: Personal Services S 3,851,858 $ 4,215,483 $ 4,109,227 $ 4,662,181 Supplies 5,223,097 5,247,147 5,285,268 5,354,833 Maintenance 659,353 581,550 589,582 663,650 Services 1,244,919 1,307,277 1,477,645 1,762,721 Sundry 42,205 60,000 60,000 60,000 Capital Outlay 485,754 584,712 562,562 568,734 Debt Requirements 2,835,249 3,008,328 3,008,328 3,474,937 Transfers Out 1,088,941 1,088,841 1,088,841 1,088,941 Contingency - 50,000 - 50,000 $ 15,431,276 $ 16,143,338 $ 16,181 453 $ 17,685,897 Excess(Deficit)Revenues Over Expenditures 636,218 - 421,356 Working Capital- Beginning 2,025,098 2,661,306 2,661,306 3,082,662 Working Capital -Ending $ 2,661,306 $ 21661,306 $ 31082,662 $ 3,082,662 Adopted Budget 2001-02 by Expenditure Type Transfers&Oth,r 6% Personal Services Debt Requiremrnt�, Ik 26% 20% Capital Outlav C::� 3°0 w 45% 174 CITY OF BAYTOWN WATER& SEWER FUND 501 BUDGET SUMMARY BY FUND Actual Budget Estimated Adopted 1999-00 2000-01 2000-01 2001-02 Revenues Intergovernmental S 650,795 $ 694,022 $ 697,133 S 765,664 Operating Revenues 15,039,815 15,079,190 15,431,200 16,463,407 Non-operating Revenues 272,959 210,000 310,100 304,950 Miscellaneous 74,390 71,500 75,750 63,250 Operating Transfers-in 29,545 88,626 88,626 88,626 Total Revenues 16,067,494 16,143,339 16,602,809 17,685,897 Expenditures by Function General Government 643,227 788,052 722,343 892,729 Water Operations 6,469,103 6,529,508 6,535,278 6,663,461 Wastewater Operations 3,482,573 3,777,215 3,889,756 4,584,941 Utility Construction 912,283 951.394 936,907 980,988 Total Operating 11,507,196 12,046,169 12,094,284 13,122,119 Transfer to Debt Service 2,835,249 3,008,328 3,008,328 3,474,937 Transfer to Other Funds 1098,941 1,088 841 1,088,941 1,088,841 Total Transfers 3,924,090 4.097.169 4,097,169 4,563,778 Total Expenditures 15,431,276 16,143,338 16,181,453 17,685,897 Excess(Deficit)Revenues Over Expenditures 636,218 421,356 - Working Capital-Beginning 2,025,088 2,661,306 2.661.306 3,082,662 Working Capital-Ending $ 2,661,306 $ 2,661,306 $ 3,082,662 S 3,082,662 Adopted Budget 2001-02 by Expenditure Type Transfers&Olher 6% Personal Services Debt Requirements � 26% 20% Capital 0utlayU:7::—,I 3% Operating Expenses 45°0 175 CITY OF BAYTOWN WATER& SEWER FUND 501 OPERATING RESULTS Actual Budget Estimated Adopted 1999-00 2000-01 2000-01 2002-02 Operating Revenues Water Sales $ 7,833,209 $ 7,714,329 $ 8,066,000 $ 8,679,476 Sewer Service 6,503,859 6,685,003 6,592,000 7,095,231 Service Charges and Other 975,706 889,858 1,083,300 993,650 BAWA Contract Payment 650,795 694,022 697,133 765,664 Total Operating Revenues 15,963,569 15,983,212 16,438,433 17,534,021 Operating Expenses Water Purchases 4,866,249 4,856,544 4,899,825 4,927,829 Personal Services 3,851,858 4,215,483 4,109,227 4,662,181 Supplies 356,848 390,603 385,443 427,004 Maintenance 659,353 581,550 589,582 663,650 Services 1,244,919 1,307,277 1,477,645 1,762,721 Miscellaneous 42,205 60,000 60,000 60,000 Depreciation 2,291,977 2,185,498 2,185,498 2,523,756 Total Operating Expenditures 13,313,409 13,596,955 13,707,220 15,027,141 Operating Income(Loss) 2,650,160 2,386,257 2,731,213 2,506,880 Non-operating Interest Revenue and Other 74,380 71,500 75,750 63,250 Interest Expenses and Other (1,290,820) (1,688,328) (1,688,328) (1,930,508) Contingency (50,000) (50,000) Total Non-operating Expenses (1,216,440) (1,666,828) (1,612,578) (1,917,258) Net Income Before Operating Transfers 1,433,720 719,429 1,118,635 589,622 Operating Transfers Operating Transfers In 29,545 88,626 88,626 88,626 Operating Transfers(Out) (1,088,841) (1,088,841) (1,088,841) (1,088,841) Net Operating Transfers (1,059,296) (1,000,215) (1,000,215) (1,000,215) Net Income(Loss) $ 374,424 $ (280,786) $ 118,420 $ (410,593) Reconciliation of Net Income(Lass)to Revenues Over(Under)Expenses: Net Income(Loss) $ 374,424 $ (280,786) $ 118,420 $ (410,593) Principal Debt Retirement (1,544,429) (1,320,000) (1,320,000) (1,544,429) Capital Outlay (485,754) (584,712) (562,562) (568,734) Depreciation 2,291,977 2,185,498 2,185,498 2,523,756 Revenues Over(Under)Expenditures $ 636,218 $ - $ 421,356 $ 176 CITY OF BAYTOWN WATER& SEWER FUND 501 SCHEDULE OF REVENUES Actual Budget Estimated Adapted Acct# Revenue 1999-00 2000-01 2000-01 2002-02 43302 BAWA-Contract Services $ 650,795 $ 694,022 $ 697,133 $ 765,664 Total Intergovernmental 650,795 694,022 697,133 765,664 46001 Sale of Water 7,833,209 7,714,329 8,066,000 8,679,476 46002 Sewer Service 6,503,859 6,685,003 6,592,000 7,095,231 46003 Penalties 408,218 393,900 444,900 401,800 46005 City Fire Hydrants 165,000 165,000 165,000 165,000 46006 City Water&Sewer Service 75,000 75,000 75,000 75,000 46007 Pollution Control Fees 54,529 45,958 88,300 46,900 Operating Revenues 15,039,815 15,079,190 15,431,200 16,463,407 47102 Tam-on Fees 75,016 70,000 66,900 70,000 47103 Water Tap Fees 44,150 50,000 63,600 74,000 47104 Sewer tap Fees 70,611 60,000 42,500 69,450 47105 Connection Fees 83,182 30,000 137,100 . 91,500 Non-operating Revenues 272,959 210,000 310,100 304,950 49001 Sale of City Property 16,802 5,000 - 2,500 49003 Interest on Investment 57,096 65,000 75,750 60,000 49091 Miscellaneous 482 1,500 - 750 Total Miscellaneous 74,380 71,500 75,750 63,250 Total Revenues 16,037,949 16,054,712 16,514,183 17,597,271 61101 From General Fund 29,545 29,545 29,545 29,545 61320 From Capital Projects - 59,081 59,081 59,081 Total Operating Transfer-In 29,545 88,626 88,626 88,626 Water&Sewer Fund Revenues $ 16,067,494 $ 16,143,338 S 16,602,809 $ 17,685,897 177 CITY OF BAYTOWN WATER SEWER FUND 501 BUDGET SUMMARY BY ACCOUNT Actual Budget Estimated Adopted Acct# Account Description 1999-00 2000-01 2000-01 2001-02 7000 Personal Services 71002 Regular Wages $ 2,526,869 $ 2,821,359 $ 2,693,116 $ 2,951,995 71003 Part Time Wages - - 8,606 - 71009 Overtime 279,207 251,782 334,899 315,329 71011 ExtraHelp/Temporary 21,262 5,200 9,927 6,147 71021 Health&Dental Insurance 349,948 380,101 342,758 477,343 71022 TMRS 400,072 445,732 424,766 482,568 71023 FICA 208,667 229,280 225,629 245,671 71028 Workers Compensation 55,864 53,498 58,666 54,320 71041 Allowances 9,969 11,400 10,860 15,000 71051 Merit&Across The Board - 17,131 - 113,808 Total Personal Services 3,851,858 4,215,483 4,109,227 4,662,181 7200 Supplies 72001 Office 12,577 12,500 12,430 13,200 72002 Postage 53,946 47,800 47,696 52,900 72004 Printing 6,512 7,500 7,500 7,450 72007 Wearing Apparel 31,273 31,150 32,230 32,380 72016 Motor Vehicle 72,858 68,153 79,683 82,219 72021 Minor Tools 19,706 30,700 23,887 29,730 72026 Cleaning&Janitorial 2,276 3,200 2,014 2,275 72031 Chemical 156,923 188,450 179,753 206,000 72032 Medical 209 450 200 300 72041 Educational 568 700 50 550 72052 Treated Water 4,866,249 4,856,544 4,899,825 4,927,829 Total Supplies 5,223,097 5,247,147 5,285,268 5,354,833 7300 Maintenance 73001 Land 3,020 4,000 4,000 4,000 73011 Buildings 6,379 6,400 4,400 5,400 73022 Sanitary Sewers 24,544 31,000 31,000 31,000 73023 Water Distribution System 88,535 54,000 54,000 57,000 73024 Reservoirs&Wells 26,687 5,000 5,000 43,500 73025 Streets Sidewalks&Curbs 8,075 11,000 11,000 11,000 73027 Heating&Cooling System - 4,500 4,500 4,500 73041 Furniture&Fixtures 459 5,350 5,350 5,350 73042 Machinery&Equipment 161,845 190,600 178,500 225,000 73043 Motor Vehicles 262,349 191,700 236,332 199,200 73045 Radio&Testing Equipment 304 3,000 500 2,700 73047 Meters&Settings 77,156 75,000 55,000 75,000 Total Maintenance 659,353 581,550 589,582 663,650 7400 Services 74001 Communication 4,351 5,000 4,000 6,100 74002 Electric Service 788,170 889,000 1,056,500 1,282,400 74005 Natural Gas 182 100 300 500 74011 Hire Of Equipment 6,587 8,874 3,300 7,700 74012 Insurance 74,285 67,228 81,245 71,341 74021 Special Services 155,622 146,805 147,590 170,425 74022 Audits 16,000 16,000 16,000 17,600 13J036 Advertising 721 - 450 475 CITY OF BAYTOWN WATER SEWER FUND 501 BUDGET SUMMARY BY ACCOUNT Actual Budget Estimated Adopted Acct# Account Description 1999-00 2000-01 2000-01 2001-02 74041 Travel&Reimbursables 3,871 8,800 5,145 8,800 74042 Education&Training 9,315 15,600 14,490 15,900 74051 Rents 181,735 148,250 147,620 154,560 74061 Demolition of Structures - - 25,000 74071 Association Dues 859 1,620 1,005 1,920 74087 Miscellaneous 3,221 - - - Total Services 1,244,919 1,307,277 1,477,645 1,762,721 7500 Sundry Charges 75088 Bad Debt-Cutoff Accounts 42,205 60,000 60,000 60,000 Total Sundry&Other 42,205 60,000 60,000 60,000 Total Operating 11,021,432 11,411,457 11,521,722 12,503,385 8000 Capital Outlay 80001 Furniture&Equip<$5,000 14,831 - - - 82011 Building&Improvements - 25,000 22,675 5,000 83023 Water Distribution System 198,579 225,000 220,000 225,000 83029 Sewer Connections 17,441 25,000 9,000 6,000 83035 Meters&Connections 39,332 28,000 32,000 32,000 84042 Machinery&Equipment 12,975 - - 11,000 84043 Motor Vehicles 58,304 151,000 148,175 113,000 86011 Capital Lease Purchases 144,292 130,712 130,712 176,734 Total Capital Outlay 485,754 584,712 562,562 568,734 9000 Other Financing Uses 91101 To General Fund 1,033,841 1,033,841 1,033,841 1,033,841 91401 To G O I S - 160,118 160,118 166,818 91502 To W W I S 2,835,249 2,848,210 2,848,210 3,308,119 91503 To Sick Leave-Water&Sewer 55,000 55,000 55,000 55,000 Total Other Financing Uses 3,924,090 4,097,169 4,097,169 4,563,778 9000 Contingencies 99001 Contingencies - 50,000 - 50,000 Total Contingencies - 50,000 - 50,000 TOTAL DEPARTMENT $ 15,431,276 $ 16,143,338 $16,181,453 $ 17,685,897 179 CITY OF BAYTOWN PROGRAM SUMMARY 1030 UTILITY BILLING & COLLECTIONS Program Description • Maintain meter reading accuracy at 99.9%. The Utility Billing Division is responsible for the monthly • Professionally and tactfully enforce rules and procedures related to the billing of water, sewer and regulations of the City ordinance. garbage services provided to the citizens. They ensure the • Provide professional customer service. customer meters are properly read and billed for services received, generate monthly bills, disburses security Major Objectives deposits, process past due accounts, report meter • Accurately bill utility customers in a timely manner. problems for replacement or repair. The main priority of • Obtain accurate meter readings and stay on schedule the division is to provide positive customer service. for monthly readings. • Provide employee training in customer service. Major Goals • Maintain a high degree of accuracy in billing. Actual Budget Estimated Projected Workload Measures 1999-00 2000-01 2000-01 2001-02 1. Accounts Billed—per month 17,714 17,750 18,299 18,410 2. Meters Read—per month 19,977 20,000 20,290 20,400 3. Security Deposits—per month 220 210 225 225 4. Automatic Bank Drafts—per month 338 350 343 350 Performance Measures 1. Cost/Transaction-per year 0.95 0.84 0.89 0.76 2. Meter Reading Accuracy 99% 99% 99% 99% 180 CITY OF BAYTOWN SERVICE LEVEL BUDGET 1030 UTILITY BILLING & COLLECTIONS Actual Budget Estimated Adopted Acct# Acct Description 1999-00 2000-01 2000-01 2001-02 7100 Personal Services 71002 Regular Wages $ 242,233 $ 299,442 $ 283,502 $ 310,015 71003 Part Time Wages - - 8,606 - 71009 Overtime 6,837 6,000 9,851 5,603 71011 ExtraHelp/Temporary 21,262 5,200 9,927 6,147 71021 Health&Dental Insurance 40,010 45,399 44,089 62,494 71022 TMRS 35,619 44,496 41,866 46,632 71023 FICA 19,045 24,309 23,899 23,840 71028 Workers Compensation 3,073 3,410 3,453 3,485 71041 Allowances 2,229 3,480 2,340 3,480 Total Personal Services 370,308 431,736 427,533 461,696 7200 Supplies 72001 Office 8,674 8,500 8,410 8,500 72002 Postage 53,946 47,800 47,696 52,900 72007 Wearing Apparel 782 1,000 875 1,000 72016 Motor Vehicle 7,617 5,953 7,353 8,819 72021 Minor Tools 1,709 2,100 987 1,375 72026 Cleaning&Janitorial 449 1,500 514 575 72031 Chemical 68 150 153 72032 Medical - 50 - Total Supplies 73,245 67,053 65,988 73,169 7300 Maintenance 73041 Furniture&Fixtures 459 5,350 5,350 5,350 73043 Motor Vehicles 7,875 9,000 7,932 10,000 73045 Radio&Testing Equipment 100 - 100 Total Maintenance 8,334 14,450 13,282 15,450 7400 Services 74001 Communication 425 - - - 74005 Natural Gas 26 - 74011 Hire Of Equipment 1,074 - - 74021 Special Services 825 2,980 1,980 1,980 74036 Advertising 275 - - - 74041 Travel&Reimbursables 80 1,200 - 1,200 74042 Education&Training 656 1,600 500 1,600 74051 Rents 24,321 - 1,860 1,860 74071 Association Dues 100 - 100 Total Services 26,608 6,954 4,340 6,740 Total Operating 478,495 520,193 511,143 557,055 8000 Capital Outlay 80001 Furniture&Equip<$5,000 4,260 - - - 84043 Motor Vehicles 13,770 15,000 14,175 Total Capital Outlay 18,030 15,000 14,175 TOTAL DEPARTMENT $ 496,525 $ 535,193 $ 525,318 $ 557,055 181 BAYTOWN CITY OF BAYTOWN SERVICE LEVEL BUDGET 1190 WATER & SEWER GENERAL OVERHEAD W&S General Overhead codifies expenditures that are not directly associated with any other department within the Water& Sewer Fund. The major components are insurance,funding for the merit pay plan,special programs and contingencies. Actual Budget Estimated Adopted Acct# Acct Description 1999-00 2000-01 2000-01 2001-02 7100 Personal Services 71051 Merit&Across The Board $ $ 17,131 $ $ 113,808 Total Personal Services 17,131 113,808 7200 Supplies 72004 Printing 6,512 7,500 7,500 7,450 Total Supplies 6,512 7,500 7,500 7,450 7300 Maintenance 73047 Meters&Settings - 5,000 5,000 5,000 Total Maintenance 5,000 5,000 5,000 7400 Services 74012 Insurance 74,285 67,228 81,245 71,341 74021 Special Services 4,033 5,000 4,155 5,000 74022 Audits 16,000 16,000 16,000 17,600 74036 Advertising 446 - 450 475 74087 Miscellaneous 3,221 - - Total Services 97,985 88,228 101,850 94,416 7500 Sundry Charges 75088 Bad Debt-Cutoff Accounts 42,205 60,000 60,000 60,000 Total Sundry&Other 42,205 60,000 60,000 60,000 Total Operating 146,702 177,859 174,350 280,674 8000 Capital Outlay 82011 Building&Improvements - 25,000 22,675 5,000 Total Capital Outlay - 25,000 22,675 5,000 9900 Contingencies 99001 Contingencies - 50,000 - 50,000 Total Contingencies - 50,000 - 50,000 TOTAL DEPARTMENT $ 146,702 $ 252,859 $ 197,025 $ 335,674 183 CITY OF BAYTOWN PROGRAM SUMMARY 3040 WATER OPERATIONS Program Description Major Goals The Water Operations group of the City of Baytown To operate and maintain a reliable distribution system consists of the following divisions: Water Distribution, with the ability to deliver a sufficient quantity of safe Water Treatment and Treated Water. The Water and good quality water under adequate pressure to the Distribution and Water Production is responsible for the utilities' customers at all times. operation and maintenance of the distribution system including transmission lines, elevated storage tanks and Major Objectives well sites. The Water Treatment division includes . Continue to meet or exceed all TNRCC Rules and personnel costs associated with the operation of the Regulations so the City will continue to be rated a Baytown Area Water Authority surface water treatment "Superior Public Water System"by the TNRCC. plant. The Treated Water division consists of the budgeted water purchased by the City of Baytown from the Baytown Area Water Authority. Actual Budget Estimated Projected Workload Measures 1999-00 2000-01 2000-01 2001-02 1. Fire Hydrants/week 0.5 0.5 0.5 0.5 2. Leak repairstday 8 8.0 9 9 3. Cut off Replaces/day 7 7.0 9 9 4. Customers Served 65,000 70,500 65,500 66,000 5. Number of Customer Connections 20,200 19,500 20,300 20,500 6. Bac-T Samples Collected 958 920 960 990 Performance Measures 1. Average time to complete back fills/hours 1.5 1.5 1.5 1.5 2. Return Calls on Water Leaks/week 0.1 0.2 0.1 0.1 3. Average time to complete main breaksthours 2.0 2.5 2.5 2.5 4. Days Without Interruption 365 365 365 365 5. Bac-T Samples Meeting Standards 956 920 960 990 184 CITY OF BAYTOWN SERVICE LEVEL BUDGET 3040 WATER OPERATIONS Actual Budget Estimated Adopted Acct# Acct Description 1999-00 2000-01 2000-01 2001-02 7100 Personal Services 71002 Regular Wages $ 768,033 $ 859,902 $ 818,494 $ 881,547 71009 Overtime 113,412 73,736 109,642 98,061 71021 Health&Dental Insurance 102,179 111,718 98,556 137,799 71022 TMRS 126,096 134,073 130,213 143,864 71023 FICA 65,628 69,386 68,910 73,175 71028 Workers Compensation 23,367 21,750 22,679 22,045 71041 Allowances 5,580 5,760 6,720 5,760 Total Personal Services 1,204,295 1,276,325 1,255,214 1,362,251 7200 Supplies 72001 Office Supplies 36 - 500 72007 Wearing Apparel 6,007 6,600 6,600 7,405 72016 Motor Vehicle 16,172 15,000 16,800 15,200 72021 Minor Tools 6,272 13,200 12,000 13,005 72031 Chemical 589 1,400 700 1,200 72032 Medical 50 200 100 200 72052 Treated Water 4,866,249 4,856,544 4,899,825 4,927,829 Total Supplies 4,895,375 4,892,944 4,936,025 4,965,339 7300 Maintenance 73001 Land 3,020 4,000 4,000 4,000 73011 Buildings 771 1,400 400 400 73023 Water Distribution System 88,535 54,000 54,000 57,000 73024 Reservoirs&Wells 26,687 5,000 5,000 43,500 73025 Streets Sidewalks&Curbs 3,807 5,000 5,000 5,000 73042 Machinery&Equipment 942 3,000 1,000 3,000 73043 Motor Vehicles 55,892 51,500 61,500 57,000 73045 Radio&Testing Equipment 40 600 200 goo 73047 Meters&Settings 77,156 70,000 50,000 70,000 Total Maintenance 256,850 194,500 181,100 240,700 7400 Services 74002 Electric Service 12,206 14,000 14,000 18,000 74011 Hire Of Equipment - 700 100 600 74021 Special Services 31,230 8,400 8,400 10,700 74041 Travel&Reimbursables 1,482 3,400 3,400 3,400 74042 Education&Training 1,008 3,000 3,000 3,000 74061 Demolition of Structures - - - 25,000 74071 Association Dues 183 400 200 400 Total Services 46,109 29,900 29,100 61,100 Total Operating 6,402,629 6,393,669 6,401,439 6,629,390 8600 Capital Outlay 80001 Furniture&Equip<$5,000 4,996 - - 84043 Motor Vehicles - 81,000 79,000 - 86011 Capital Lease Purchases 61,478 54,839 54,839 34,071 Total Capital Outlay 66,474 135,839 133,839 34,071 TOTALDEPARTMENT $ 6,469,103 $ 6,529,508 $ 6,535,278 $ 6,663,461 185 CITY OF BAYTOWN PROGRAM SUMMARY 3050 WASTEWATER OPERATIONS Program Description Major Goals The Wastewater Operations group for the City of To operate and maintain the collection system and Baytown consists of the following divisions: Wastewater treatment plants to meet health department, TNRCC Treatment,Wastewater Collections and Pollution Control. and EPA Rules and Regulations at all times. The Wastewater Treatment division is responsible for treatment and discharge of sanitary sewage to TNRCC Major Objectives and EPA Rules and Regulations. The Wastewater • Continue to meet Health Department, TNRCC and Collection division is responsible for the operation and EPA Rules and Regulations by continuing major maintenance of the sanitary sewer collection system. The rehabilitation projects to improve the quality of Pollution Control division is responsible for the control of service to all citizens. wastes that enter the collection system from food, commercial and industrial establishments. Actual Budget Estimated Projected Workload Measures 1999-00 2000-01 2000.01 2001-02 1. Manholes Repaired 80 25 100 100 2. Point Repairs 204 120 300 300 3. Taps Repaired&Replaced 56 300 100 too 4. Sewer Stops 2,642 4,000 3,600 3,600 5. Manholes,Mains Vactored 95 1,000 160 1,000 6. Cubic Yards of Sludge per Year 8,400 10,400 8,640 10,400 7. Volume of Wastewater Treated/month(mg) 240 400 377 400 8. BOD Reduction in pounds/month 283,000 360,000 448,000 450,000 9. TSS Reduction in pounds/month 377,000 240,000 598,000 600,000 10. Permits Issued 60 70 50 50 It. Samples Pulled/Analysis Performed 300 300 300 350 12. Industrial User Surveys Completed 150 140 120 120 13. Liquid Waste manifest Submitted 1,000 1,400 1,300 1,250 14. Self Monitoring Reports Submitted 48 50 36 36 15. Violation Letters Sent/Calls Made 500 550 450 450 16. Inspections Performed/Complaint Follow-ups 70 40 300 200 Performance Measures 1. Lines Located 100 100 250 250 2. Miles of Lines Televised 2 1 1 4 3. Percent of BOD Reduction 95 95 95 95 4. Percent of TSS Reduction 95 95 95 95 5. Percent of Solids in Sludge and Cake 19 19 19 19 6. Inspections 1 1.0 I 1 7. Samples Pulled/Analyses Process- 3.5 1.5 1.5 1.5 8. Application Process 3 3.0 3 3 9. Review SMR&Follow-up 0.5 0.25 0.5 0.5 186 CITY OF BAYTOWN SERVICE LEVEL BUDGET 3050 WASTEWATER OPERATIONS Actual Budget Estimated Adopted Acctk Acct Description 1999-00 2000-01 2000-01 2001-02 7100 Personal Services 71002 Regular Wages $ 1,235,714 $ 1,316,748 $ 1,265,523 $ 1,400,080 71009 Overtime 95,131 111,993 137,910 133,831 71021 Health&Dental Insurance 165,291 172,409 156,319 219,953 71022 TMRS 189,421 208,371 195,594 228,096 71023 FICA 98,498 105,586 102,639 116,035 71028 Workers Compensation 20,514 19,379 22,592 20,250 71041 Allowances 2,160 2,160 1,800 5,760 Total Personal Services 1,806,729 1,936,646 1,882,377 2,124,005 7200 Supplies 72001 Office 3,530 3,700 3,720 3,700 72007 Wearing Apparel 17,384 17,350 17,955 17,445 72016 Motor Vehicle 32,096 30,700 39,030 42,000 72021 Minor Tools 3,747 5,400 3,900 5,350 72026 Cleaning&Janitorial 1,827 1,700 1,500 1,700 72031 Chemical 155,519 185,200 177,700 203,600 72041 Educational 568 700 50 550 Total Supplies 214,671 244,750 243,855 274,345 7300 Maintenance 73011 Buildings 5,608 5,000 4,000 5,000 73022 Sanitary Sewers 24,544 31,000 31,000 31,000 73025 Streets Sidewalks&Curbs 4,268 6,000 6,000 6,000 73027 Heating&Cooling System - 4,500 4,500 4,500 73042 Machinery&Equipment 160,246 185,600 175,500 220,000 73043 Motor Vehicles 128,189 88,200 106,900 88,200 73045 Radio&Testing Equipment 264 1,300 100 1,300 Total Maintenance 323,119 321,600 328,000 356,000 7400 Services 74001 Communication 3,926 5,000 4,000 6,100 74002 Electric Service 775,964 875,000 1,042,500 1,264,400 74005 Natural Gas 156 100 300 500 74011 Hire Of Equipment 4,215 5,000 1,500 5,000 74021 Special Services 119,534 130,425 133,055 152,745 74041 Travel&Reimbursables 1,775 3,300 1,345 3,300 74042 Education&Training 4,595 7,600 7,590 7,900 74051 Rents 157,414 148,250 145,760 152,700 74071 Association Dues 414 610 540 910 Total Services 1,067,993 1,175,285 1,336,590 1,593,555 Total Operating 3,412,512 3,678,281 3,790,822 4,347,905 8000 Capital Outlay 80001 Furniture&Equip<$5,000 5,575 - - - 84042 Machinery&Equipment 12,975 - - - 84043 Motor Vehicles 55,000 55,000 113,000 86011 Capital Lease Purchases 51,511 43,934 43,934 124,036 Total Capital Outlay 70,061 98,934 98,934 237,036 TOTAL DEPARTMENT S 3,482,573 S 3,777,215 $ 3,889,756 S 4,584,941 187 CITY OF BAYTOWN PROGRAM SUMMARY 3060 UTILITY CONSTRUCTION Program Description Major Objectives The Utility Construction group of the City of Baytown Provide more safety training and necessarn consists of Tapping and Construction. The Tapping regulatory training. division is responsible for the installation of all new water • To research the latest technology to improve and sewer taps and the replacement of failed taps. The productivity in the tapping crew. Construction division is responsible for the Maintenance To provide a continuous, uninterrupted supply of of large utility transmission lines and the continuous water to the distribution system by replacement of old water lines. implementation of preventative maintenance programs and to make timely repairs in case of Major Goals emergencies. • To maintain a reliable main line transmission system at all times. • To obtain water and sewer certificates for all employees. • To maintain a maximum two-week schedule or better on installation of water and sewer taps. Actual Budget Estimated Projected Workload Measures 1999-00 2000-01 2000-01 2001.02 1. Water Taps 370 440 525 530 2. Sewer Taps 100 200 80 90 3. Feet of Water Lines 10,500 8,000 12,000 12,000 4. Feet of Sewer Lines 1,500 2,000 1,000 1,000 Performance Measures 1. Average Cost of Water Taps $300 $260 $340 $375 2. Water Taps Charged to Residents $250 $250 $250 $350 3. Sewer Taps Charged to Residents $250 $250 $250 $350 4. Avg.Cost to lay water lines/foot $16.50 $12.50 $16.50 $17.50 5. Avg.Cost to lay sewer lines/foot $16.50 $12.50 $16.50 $17.50 188 CITY OF BAYTOWN SERVICE LEVEL BUDGET 3060 UTILITY CONSTRUCTION Actual Budget Estimated Adopted Acct# Acct Description 1999-00 2000-01 2000-01 2001-02 7100 Personal Services 71002 Regular Wages $ 280,889 $ 345,267 $ 325,597 $ 360,353 71009 Overtime 63,827 60,053 77,496 77,834 71021 Health&Dental Insurance 42,468 50,575 43,794 57,097 71022 TMRS 48,936 58,792 57,093 63,976 71023 FICA 25,496 29,999 30,181 32,621 71028 Workers Compensation 8,910 8,959 9,942 8,540 Total Personal Services 470,526 553,645 544,103 600,421 7200 Supplies 72001 Office 337 300 300 500 72007 Wearing Apparel 7,100 6,200 6,800 6,530 72016 Motor Vehicle 16,973 16,500 16,500 16,200 72021 Minor Tools 7,978 10,000 7,000 10,000 72031 Chemical 747 1,700 1,200 1,200 72032 Medical 159 200 100 100 Total Supplies 33,294 34,900 31,900 34,530 7300 Maintenance 73042 Machinery&Equipment 657 2,000 2,000 2,000 73043 Motor Vehicles 70,393 43,000 60,000 44,000 73045 Radio&Testing Equipment - 1,000 200 500 Total Maintenance 71,050 46,000 62,200 46,500 7400 Services 74011 Hire Of Equipment 2,372 2,100 1,700 2,100 74041 Travel&Reimbursables 534 900 400 900 74042 Education&Training 3,056 3,400 3,400 3,400 74071 Association Dues 262 510 265 510 Total Services 6,224 6,910 5,765 6,910 Total Operating 581,094 641,455 643,968 688,361 8000 Capital Outlay 83023 Water Distribution System 198,579 225,000 220,000 225,000 83029 Sewer Connections 17,441 25,000 9,000 6,000 83035 Meters&Connections 39,332 28,000 32,000 32,000 84042. Machinery&Equipment - - - 11,000 84043 Motor Vehicles 44,534 - - - 86011 Capital Lease Purchases 31,303 31,939 31,939 18,627 Total Capital Outlay 331,189 309,939 292,939 292,627 TOTAL DEPARTMENT $ 912,283 $ 951,394 $ 936,907 S 980,988 189 BAYTOWN CITY OF BAYTOWN SERVICE LEVEL BUDGET 9020 TRANSFERS OUT This cost center represents funding to other funds and costs allocation for operating services. Actual Budget Estimated Adopted Acctk Acct Description 1999-00 2000-01 2000-01 2001-02 9000 Other Financing Uses 91101 To General Fund $ 1,033,841 $ 1,033,841 $ 1,033,841 $ 1,033,841 91401 To G O 1 S - 160,118 160,118 166,818 91502 To W W I S 2,835,249 2,848,210 2,848,210 3,308,119 91503 To Sick Leave-Water&Sewer 55,000 55,000 55,000 55,000 Total Other Financing Uses 3,924,090 4,097,169 4,097,169 4,563,778 TOTALDEPARTMENT $ 3.924,090 $ 4,097,169 $ 4,097,169 $ 4,563,778 191 WATERWORKS AND SEWER SYSTEM REVENUE BONDS LONG TERM DEBT SCHEDULES Fiscal Interest Principal Interest Interest Annual Principal Total Year Rate Due 2/01 Due 2/01 Due 8/01 Requirement Outstanding Outstanding_ Revenue Bond,Series 1991 Date of Issue-September 1, 1991 Term-20 Years $ 1,245,000 $ 1,423,511 1999 7.50°/a $ 280,000 $ 44,359 $ 33,859 $ 358,218 965,000 1,065,294 2000 7.50% 300,000 33,859 22,609 356,468 665,000 708,826 2001 7.50% 320,000 22,609 10,609 353,218 345,000 355,609 2002 6.15% 345,000 10,609 - 355,609 - $ 1,245,000 $ 111,435 $ 67,076 $ 1,423,511 Revenue Bond,Series 1992 Date of Issue-November 1,1992 Term-20 Years $ 1,165,000 $ 1,406,570 1999 7.30% $ 160,000 $ 39,545 $ 33,705 $ 233,250 1,005,000 1,173,320 2000 7.30% 175,000 33,705 27,318 236,023 830,000 937,298 2001 7.30% 190,000 27,318 20,383 237,700 640,000 699,598 2002 7.30% 200,000 20,383 13,083 233,465 440,000 466,133 2003 6.10% 215,000 13,083 6,525 234,608 225,000 231,525 2004 5.80% 225,000 6,525 - 231,525 - - $ 1,165,000 $ 140,558 $ 101,013 $ 1,406,570 Revenue Bond,Series 1993 Date of Issue-November 1,1993 Term-18 Years $ 4,580,000 $ 6,291,728 1999 5.80% $ 245,000 $ 114,408 $ 107,303 $ 466,710 4,335,000 5,825,018 2000 5.80% 255,000 107,303 99,908 462,210 4,080,000 5,362,808 2001 5.80% 265,000 99,908 92,223 457,130 3,815,000 4,905,678 2002 5.80% 275,000 92,223 84,248 451,470 3,540,000 4,454,208 2003 4.30% 285,000 84,248 78,120 447,368 3,255,000 4,006,840 2004 4.50% 300,000 78,120 71,370 449,490 2,955,000 3,557,350 2005 4.60% 310,000 71,370 64,240 445,610 2,645,000 3,111,740 2006 4.80% 325,000 64,240 56,440 445,680 2,320,000 2,666,060 2007 5.00% 340,000 56,440 47,940 444,380 1,980,000 2,221,680 2008 5.10% 360,000 47,940 38,760 446,700 1,620,000 1,774,980 2009 5.10% 375,000 38,760 29,198 442,958 1,245,000 1,332,023 2010 5.10% 395,000 29,198 19,125 443,323 850,000 888,700 2011 4.500/. 415,000 19,125 9,788 443,913 435,000 444,788 2012 4.50% 435,000 9,788 444,788 - - $ 4,580,000 $ 913,068 $ 798,660 $ 6,291,728 Revenue Bond,Series 1994 Date of Issue-November 1,1994 Term-20 Years $ 1,605,000 $ 2,096,488 1999 7.25% $ 130,000 $ 51,543 $ 46,830 $ 228,373 1,475,000 1,868,115 2000 7.25% 140,000 46,830 41,755 228,585 1,335,000 1,639,530 2001 7.25% - 150,000 41,755 36,318 228,073 1,185,000 1,411,458 2002 7.25% 160,000 36,318 30,518 226,835 1,025,000 1,184,623 2003 6.50% 175,000 30,518 24,830 230,348 850,000 954,275 2004 5.75% 190,000 24,830 19,368 234,198 660,000 720,078 2005 5.80% 205,000 19,368 13,423 237,790 455,000 482,288 2006 5.90% 220,000 13,423 6,933 240,355 235,000 241,933 2007 5.90% 235,000 6,933 241,933 - - $ 1,605,000 $ 271,515 $ 219,973 $ 2,096,488 192 WATERWORKS AND SEWER SYSTEM REVENUE BONDS LONG TERM DEBT SCHEDULES Fiscal Interest Principal Interest Interest Annual Principal Total Year Rate Due 2/01 Due 2/01 Due 8101 Requirement Outstanding Outstanding Revenue Bond,Series 1"5 Date of Issue-July 1,1995 Term-20 Years $ 5,200,000 $ 8,506,530 1999 5.90% $ - $ 150,120 $ 150,120 $ 300,240 5,200,000 8,206,290 2000 5.90% - 150,120 150,120 300,240 5,200,000 7,906,050 2001 5.90% - 150,120 150,120 300,240 5,200,000 7,605,810 2002 5.90% - 150,120 150,120 300,240 5,200,000 7,305,570 2003 5.90% 160,000 150,120 145,400 455,520 5,040,000 6,850,050 2004 5.90% 320,000 145,400 135,960 601,360 4,720,000 6,248,690 2005 5.95% 340,000 135,960 125,845 601,805 4,380,000 5,646,885 2006 5.35% 365,000 125,845 116,081 606,926 4,015,000 5,039,959 2007 5.45% 390,000 116,081 105,454 611,535 3,625,000 4,428,424 2008 5.55% 420,000 105,454 93,799 619,253 3,205,000 3,809,171 2009 5.65% 450,000 93,799 81,086 624,885 2,755,000 3,184,286 2010 5.75% 480,000 81,086 67,286 628,373 2,275,000 2,555,914 2011 5.85% 515,000 67,286 52,223 634,509 1,760,000 1,921,405 2012 5.90% 550,000 52,223 35,998 638,220 1,210,000 1,283,185 2013 5.95% 585,000 35,998 18,594 639,591 625,000 643,594 2014 5.95% 625,000 18,594 - 643,594 - - $ 5,200,000 $ 1,728,325 S 1,578,205 $ 8,506,530 Tax&Revenue C/O-TWDB Date of Issue-October 16, 1996 Term-20 Years 1998 $ 4,555,000 S 6,924,891 1999 3.40% $ 135,000 $ 100,916 $ 98,621 S 334,538 4,420,000 6,590,354 2000 3.55% 145,000 98,621 96,048 339,669 4,275,000 6,250,685 2001 3.65% 150,000 96,048 93,310 339,358 4,125,000 5,911,328 2002 3.75% 160,000 93,310 90,310 343,620 3,965,000 5,567,708 2003 3.85% 170,000 90,310 87,038 347,348 3,795,000 5,220,360 2004 3.95% 180,000 87,038 83,483 350,520 3,615,000 4,869,840 2005 4.05% 190,000 83,483 79,635 353,118 3,425,000 4,516,723 2006 4,15% 205,000 79,635 75,381 360,016 3,220,000 4,156,706 2007 4.25% 215,000 75,381 70,813 361,194 3,005,000 3,795,513 2008 4.35% 230,000 70,813 65,810 366,623 2,775,000 3,428,890 2009 4.45% 240,000 65,810 60,470 366,280 2,535,000 3,062,610 2010 4.55% 255,000 60,470 54,669 370,139 2,280,000 2,692,471 2011 4.65% 270,000 54,669 48,391 373,060 2,010,000 2,319,411 2012 4.70% 285,000 48,391 41,694 375,085 1,725,000 1,944,326 2013 4.75% 305,000 41,694 34,450 381,144 1,420,000 1,563,183 2014 4.80% 325,000 34,450 26,650 386,100 1,095,000 1,177,083 2015 4.85% 345,000 26,650 18,284 389,934 750,000 787,149 2016 4.85% 365,000 18,284 9,433 392,716 385,000 394,433 2017 4.90% - 385,000 9,433 - 394,433 - - $ 4,555,000 $ 1,235,404 $ 1,134,488 S 6,924,891 193 1 WATERWORKS AND SEWER SYSTEM REVENUE BONDS LONG TERM DEBT SCHEDULES Fiscal Interest Principal Interest Interest Annual Principal Total Year Rate Due 2/01 Due 2/01 Due 8/01 Requirement Outstanding Outstandin Tax&Revenue C/O-TWDB Date of Issue-October 23,1997 Term-20 Years $ 6,820,000 $ 9,994,089 1999 3.00% $ 225,000 $ 132,656 $ 129,281 $ 486,938 6,595,000 9,507,151 2000 3.10% 235,000 129,281 125,639 489,920 6,360,000 9,017,231 2001 3.200/6 245,000 125,639 121,719 492,358 6,115,000 8,524,874 2002 3.30% 255,000 121,719 117,511 494,230 5,860,000 8,030,644 2003 3.40% 260,000 117,511 113,091 490,603 5,600,000 7,540,041 2004 3.50% 275,000 113,091 108,279 496,370 5,325,000 7,043,671 2005 3.60% 285,000 108,279 103,149 496,428 5,040,000 6,547,244 2006 3.65% 295,000 103,149 97,765 495,914 4,745,000 6,051,330 2007 3.70% 310,000 97,765 92,030 499,795 4,435,000 5,551,535 2008 3.80% 320,000 92,030 85,950 497,980 4,115,000 5,053,555 2009 3.90% 335,000 85,950 79,418 500,368 3,780,000 4,553,188 2010 4.00019 350,000 79,418 72,418 501,835 3,430,000 4,051,353 2011 4.05% 365,000 72,418 65,026 502,444 3,065,000 3,548,909 2012 4.10% 380,000 65,026 57,236 502,263 2,685,000 3,046,646 2013 4.15% 400,000 57,236 48,936 506,173 2,285,000 2,540,474 2014 4.20% 415,000 48,936 40,221 504,158 1,870,000 2,036,316 2015 4.25% 435,000 40,221 30,978 506,199 1,435,000 1,530,118 2016 4.30% 455,000 30,978 21,195 507,173 980,000 1,022,945 2017 4.30% 480,000 21,195 10,875 512,070 500,000 510,875 2018 4.35% 500,000 10,875 510,875 - - $ 6,820,000 $ 1,653,373 S 1,520,716 $ 9,994,089 Revenue&Refunding,Series 1998 Date of Issue-July 9,1998 Term- 15 Years $ 9,605,000 $ 14,077,023 1999 4.20"/a $ $ 256,745 S 220,068 $ 476,813 9,605,000 13,600,210 2000 4.20% 220,068 220,068 440,135 9,605,000 13,160,075 2001 4.20% 220,068 220,068 440,135 9,605,000 12,719,940 2002 4.20% - 220,068 220,068 440,135 9,605,000 12,279,805 2003 4,20% 415,000 220,068 211,353 846,420 9,190,000 11,433,385 2004 4.30% 510,000 211,353 200,388 921,740 8,680,000 10,511,645 2005 4.40% 775,000 200,388 183,338 1,158,725 7,905,000 9,352,920 2006 4.40% 805,000 183,338 165,628 1,153,965 7,100,000 8,198,955 2007 4.45% 845,000 165,628 146,826 1,157,454 6,255,000 7,041,501 2008 4.55% 1,140,000 146,826 120,891 1,407,718 5,115,000 5,633,784 2009 4.60% 1,200,000 120,891 93,291 1,414,183 3,915,000 4,219,601 2010 4.65% 1,260,000 93,291 63,996 1,417,288 2,655,000 2,802,314 2011 4.75% 1,330,000 63,996 32,409 1,426,405 1,325,000 1,375,909 2012 4.85% 955,000 32,409 9,250 996,659 370,000 379,250 2013 5.00% 370,000 9,250 379,250 - - S 9,605,000 $ 2,364,384 S 2,107,639 S 14,077,023 194 WATERWORKS AND SEWER SYSTEM REVENUE BONDS SUMMARY OF FY 2001-2002 DEBT REQUIREMENTS Principal Principal& Interest Principal Amount of Outstanding Requirements for FY 2001-02 Outstandinj0g2 Revenue Bonds Issue Oct. 1,2001 Principal Interest Total Sept. 30.20 Series 1991 $ 7,205,000 $ 345,000 $ 345,000 $ 10,609 $ 355,609 $ - Series 1992 4,410,000 640,000 200,000 33,465 233,465 440,000 Series 1993 5,480,000 3,815,000 275,000 176,470 451,470 3,540,000 Series 1994 3,800,000 1,185,000 160,000 66,835 226,835 1,025,000 Series 1995 5,200,000 5,200,000 - 300,240 300,240 5,200,000 TWDB 1996 4,680,000 4,125,000 160,000 183,620 343,620 3,965,000 TWDB 1997 6,820,000 6,115,000 255,000 239,230 494,230 5,860,000 Rev&Refd 1998 9,605,000 9,605,000 - 440,135 440,135 9,605,000 Subtotal 31,030,000 1,395,000 1,450,604 2,845,604 29,635,000 Series 200 1(estimated) 5,385,000 - 149,429 312,786 462,215 5,235,571 $ 31,030,000 $1,544,429 $ 1,763,390 $ 3,307,819 $ 34,870,571 Transfer to GOIS for Series 2000 Cert. of Obligation 60,000 106,818 166,818 Total $1,604,429 $ 1,870,208 $ 3,474,637 COMBINED WATER & SEWER DEBT,ALL SERIES Fiscal Principal Interest Interest Total Annual Principal Year Due 2/01 Due 2/01 Due 8/01 Interest Requirement Outstanding 2002 1,395,000 744,748 705,856 1,450,604 2,845,604 29,635,000 2003 1,680,000 705,856 666,356 1,372,213 3,052,213 27,955,000 2004 2,000,000 666,356 618,846 1,285,203 3,285,203 25,955,000 2005 2,105,000 618,846 569,629 1,188,475 3,293,475 23,850,000 2006 2,215,000 569,629 518,228 1,087,856 3,302,856 21,635,000 2007 2,335,000 518,228 463,063 981,290 3,316,290 19,300,000 2008 2,470,000 463,063 405,210 868,273 3,338,273 16,830,000 2009 2,600,000 405,210 343,463 748,673 3,348,673 14,230,000 2010 2,740,000 343,463 277,494 620,956 3,360,956 11,490,000 2011 2,895,000 277,494 207,836 485,330 3,380,330 8,595,000 2012 2,605,000 207,836 144,178 352,014 2,957,014 5,990,000 2013 1,660,000 144,178 101,980 246,158 1,906,158 4,330,000 2014 1,365,000 101,980 66,871 168,851 1,533,851 2,965,000 2015 780,000 66,871 49,261 116,133 896,133 2,185,000 2016 820,000 49,261 30,628 79,889 899,889 1,365,000 2017 865,000 30,628 10,875 41,503 906,503 500,000 2018 500,000 10,875 - 10,875 510,875 - $31,030,000 $ 5,924,520 $5,179,773 $ 11,104,293 $ 42,134,293 195 BAYTOWN CITY OF BAYTOWN ORGANIZATION CHART SANITATION FUND city council city Manager Assistant City Assistant City Manager Manager Director of Public WorksNtilities Asst. Director of Public Works Solid Waste 197 CITY OF BAYTOWN SANITATION FUND 505 BUDGET SUMMARY BY FUND Actual Budget Estimated Adopted 1999-00 2000-01 2000-01 2001-02 Revenues Solid Waste Franchise Fees $ 118,365 S 139,000 $ 138,348 S 140,000 Solid Waste Collections 2,416,717 2,586,685 2,588,324 2,614,000 Recycling Revenue 19,216 11,000 13,911 32,000 Garbage Bags 89,435 90,000 94,478 92,000 Miscellaneous 5,854 3,000 2,942 3,000 Total Revemres 2,649,597 2,829,685 2,838,003 2,881,000 Expenditures Personal Services 419,425 506,995 494,119 534,400 Supplies 109,005 112,628 122,700 138,600 Maintenance 121,895 134,650 160,000 159,100 Services 1,617,251 1,763,870 1,749,904 1,821,758 Total Operating 2,267,576 2,518,143 2,526,723 2,653,858 Capital Outlay 71,654 119,654 118,654 75,491 Transfers Out 155,200 155,200 155,200 155,200 Contingency - 27,500 - 27,500 Total Expenditures 2,494,430 2,819,497 2,8W,577 2,912,049 Excess(Deficit) Revenues Over Expenditures 155,157 10,188 37,426 (31,049) Working Capital-Beginning 307,117 462,274 462,274 499,700 Working Capital-Ending $ 462,274 $ 472,462 $ 499.700 S 468,651 Adopted Budget 2001-02 Personal Services Capital&Trarmlim 1 R% 9% Operations Services 63% Expenditures by Program Solid Waste Operations S 2,346,215 $ 2,625,887 S 2,611,432 $ 2,725,655 Residential Recycling 148,215 193,610 189,145 186,394 Total $ 2,494,430 $ 21819,497 $ 2,800,577 S 2,912,049 198 CITY OF BAYTOWN SANITATION FUND 505 OPERATING RESULTS Actual Budget Estimated Adopted 1999-00 2000-01 2000-01 2001-02 Operating Revenues Solid Waste Franchise Fees $ 118,365 $ 139,000 $ 138,348 $ 140,000 Solid Waste Collections 2,416,717 2,586,685 2,588,324 2,614,000 Recycling Revenue 19,216 11,000 13,911 32,000 Garbage Bags 89,435 90,000 94,478 92,000 Miscellaneous 5,854 3,000 2,942 3,000 Total Revenues 2,649,587 2,829,685 2,838,003 2,881,000 Operating Expenses Personal Services 419,425 506,995 494,119 534,400 Supplies 109,005 112,628 122,700 138,600 Maintenance 121,895 134,650 160,000 159,100 Services 1,617,251 1,763,870 1,749,904 1,821,758 Contingency - 27,500 - 27,500 Depreciation 81,227 81,227 81,227 73,254 Total Expenditures 2,348,803 2,626,870 2,607,950 2,754,612 Net Income Before Operating Transfers 300,784 202,815 230,053 126,388 Operating Transfers Operating Transfers(Out) (155,200) (155,200) (155,200) (155,200) Net Income(Loss) $ 145,584 $ 47,615 S 74,853 $ (28,812) Reconciliation of Net Income(Loss)to Revenues Over(Under) Expenses: Net Income(Loss) $ 145,584 $ 47,615 $ 74,853 $ (28,812) Capital Outlay (71,654) (118,654) (118,654) (75,491) Depreciation 81,227 81227 81227 73,254 Revenues Over(Under)Expenditures $ 155,157 $ 10,188 $ 37,426 $ 31,049 199 CITY OF BAYTOWN PROGRAM SUMMARY 3200 SOLID WASTE Program Description • Reduction of yard waste taken to the landfill through Brush is collected curbside on a once-per-month schedule. a collection program. Household garbage and heavy trash are collected twice • Reduction of total waste stream through operation of weekly. Brush is recycled to chips and humus and made a drop-off recycling center. available to the citizens. A regularly scheduled junk drop- off site is provided for residents. Major Objectives • Provide driver training for new drivers. A drop-off recycling center is operated through a • Collection of brush and limbs as scheduled. contractor. This center accepts recyclable materials from • Safe and efficient collection and chipping of brush residents on a voluntary basis. and limbs. •Major Goals Participation in clean-up program. • Collection of brush and junk on a timely basis with proper disposal or recycling. Actual Budget Estimated Projected Workload Measures 1999-00 2000-01 2000-01 2001-02 1. Cubic yards Brush/Limbs collected 50,000 67,000 55,000 60,000 2. Cu.yd.Of Junk Disposal 9,000 11,600 9,000 10,000 3. Tons of material recycled 600 465 600 600 Performance Measures I. Average cost to collect and process brush and limbs per unit per month $4.75 $4.35 4.75 5.00 2. Weekly brush routes completed on time 100% 100% 100% 100% 200 I CITY OF BAYTOWN SERVICE LEVEL BUDGET 3200 SOLID WASTE Actual Budget Estimated Adopted Acct# Acct Description 1999-00 2000-01 2000-01 2001-02 7100 Personal Services 71002 Regular Wages $ 271,037 $ 314,523 $ 312,218 $ 327,659 71009 Overtime 31,867 41,000 48,492 42,000 71021 Health&Dental Insurance 37,475 43,350 37,631 51,652 71022 TMRS 43,011 50,840 51,249 53,970 71023 FICA 22,487 26,349 27,303 27,612 71028 Workers Compensation 13,548 15,499 17,226 17,510 71051 Merit&Across The Board 15,434 - 13,997 Total Personal Services 419,425 506,995 494,119 534,400 7200 Supplies 72007 Wearing Apparel 910 4,578 3,000 4,600 72010 Garbage Bags 73,514 83,000 83,000 90,000 72016 Motor Vehicle 33,274 24,000 35,700 42,800 72021 Minor Tools 757 750 750 900 72031 Chemical 550 300 250 300 Total Supplies 109,005 112,628 122,700 138,600 7300 Maintenance 73001 Land 5,705 6,850 3,000 2,500 73011 Buildings 607 1,200 1,200 500 73031 Waste Recycler - 25,000 25,000 25,000 73042 Machinery&Equipment 161 1,000 200 500 73043 Motor Vehicles 115,422 100,000 130,000 130,000 73045 Radio&Testing Equipment 600 600 600 Total Maintenance 121,895 134,650 160,000 159,100 7400 Services 74012 Insurance 10,587 8,000 8,984 10,280 74034 Household Garbage Contract 1,458,075 1,582,020 1,582,020 1,644,278 74036 Advertising 2,314 3,000 2,500 2,500 74040 Recycling Services 45,735 69,400 69,400 72,000 74041 Travel&Reimbursables 1,088 2,500 500 1,000 74042 Education&Training 535 1,000 300 500 74050 Disposal Services 98,752 97,750 86,000 91,000 74071 Association Dues 165 200 200 200 Total Services 1,617,251 1,763,870 1,749,904 1,821,758 Total Operating 2,267,576 2,518,143 2,526,723 2,653,858 8000 Capital Outlay 84043 Motor Vehicles - - 47,000 47,000 - 86011 Capital Lease Purchases 71,654 71,654 71,654 75,491 Total Capital Outlay 71,654 118,654 118,654 75,491 9000 Other Financing Uses 91101 To General Fund 147,200 147,200 147,200 147,200 91506 To Sick Leave-Solid Waste 8,000 8,000 8,000 8,000 Total Other Financing Uses 155,200 155,200 155,200 155,200 9900 Contingencies 99001 Contingencies - 27,500 - 27,500 Total Contingencies - 27,500 - 27,500 TOTAL DEPARTMENT $ 2,494,430 $ 2,819,497 $ 2,800,577 S 2,912,049 201 BAYTOWN CITY OF BAYTOWN ORGANIZATION CHART GARAGE FUND City Council City—] Manager Assistant City Assistant City Manager Manager Director of Public W orks/Utilities Asst. Director of Public Works Garage 203 CITY OF BAYTOWN GARAGE FUND 550 BUDGET SUMMARY BY FUND Actual Budget Estimated Adopted 1999-00 2000-01 2000-01 2001-02 Revenues Departmental Billings-Fuel $ 427,439 $ 369,360 S 470,087 S 539,000 Departmental Billings-Repairs 703,264 823,020 805,491 760,520 State Fuel Tax Refund 9,094 6,800 12,630 10,000 GCCISD-Fuel 67,712 60,500 72,500 70,000 Sale of City Property 2,766 - - 2,500 Total Revenues 1,210,265 1,259,680 1,360,708 1,382,020 Expenditures Personal Services 312,179 366,339 374,125 407,488 Supplies 677,004 673,900 726,800 793,500 Maintenance 8,991 8,900 9,000 9,300 Services 61,680 67,700 58,772 65,964 Total Operating 1,059,854 1,116,839 1,168,697 1,276,152 Capital Outlay 16,068 22,000 22,000 - Transfers Out 69,543 64,845 64,845 64,845 Total Expenditures 1,145,465 1,203,694 1255,542 1,340,997 Excess(Dericit)Revenues Over Expenditures 64,8M 55,996 105,166 41,023 Working Capital-Beginning (135,728) (70,928) (70,928) 34,238 Working Capital-Ending $ (70,928) S (14,932) $ 34,238 S 75,261 Adopted Budget 2001-02 Capital&Transfm 5°o Personal Savicp r*" IM. opaatiom ns , 204 CITY OF BAYTOWN GARAGE FUND 550 OPERATING RESULTS Actual Budget Estimated Adopted 1999-00 2000-01 2000-01 2001-02 Operating Revenues Departmental Billings $ 1,130,703 $ 1,192,380 $ 1,275,578 $ 1,299,520 State Fuel Tax Refund 9,084 6,800 12,630 10,000 Miscellaneous 70,478 60,500 72,500 72,500 Total Revenues 1,210,265 1,259,680 1,360,708 1,382,020 Operating Expenditures Garage Operations 1,059,854 1,116,839 1,168,697 1,276,152 Depreciation 12,186 13,219 13,213 12,004 Total Expenditures 1,072,040 1,130,058 1,181,910 1,288,156 Net Income Before Operating Transfers 138,225 129,622 178,798 93,864 Operating Transfers Operating Transfers(Out) (69,543) (64,845) (64,845) (64,845) Net Income(Loss) $ 68,682 $ 64,777 $ 113,953 $ 29,019 Reconciliation of Net Income(Loss)to Revenues Over(Under)Expenses: Net Income(Loss) $ 68,682 $ 64,777 $ 113,953 $ 29,019 Capital Outlay (16,068) (22,000) (22,000) - Depreciation 12,186 13,219 13,213 12,004 Revenues Over(Under)Expenditures $ 64,800 $ 55,996 $ 105,166 $ 41,023 205 CITY OF BAYTOWN PROGRAM SUMMARY 7010 GARAGE OPERATIONS Program Description • To provide the departments and divisions of the city Equipment Services Division maintains, services, and safe and properly operating vehicles and equipment repairs a fleet consisting of the vehicles and equipment for their use. operated by Public Works,Utilities,Parks and Recreation, • To provide these services in an economical and Pollution Control, Engineering, Inspection, Library, timely manner. Health, Purchasing, Utility Billing and BAWA. This division also maintains the fueling facility, standby Major Objectives generators,the equipment wash rack,and the garage's own • Coordinate with departmental supervisors to facilitate mechanical equipment. In addition, assistance is rendered sufficient availability of equipment for their duties. to Police and Fire garages and Bayland Park operations a Reduce downtime and increase "mean-time-between- when necessary. failure"for vehicles and equipment maintained by the garage. This division processes all associated paperwork, as well a Reduce rate of returns for unscheduled repairs by an as billing of fuel and services to all user departments. aggressive preventative maintenance program. Major Goals • To improve the safety and efficiency of equipment and vehicles operated by city forces through timely maintenance,service and repair operations. Actual Budget Estimated Projected Workload Measures 1999-00 2000-01 2000.01 2001-02 1. Preventative Maintenance Service 850 800 900 900 2. Tire Service 650 650 650 650 3. Road Calls 400 400 400 400 Performance Measures 1. Schedule Services Completed 95 95 95 95 2. Jobs done in"flat rate"time. 70 80 70 70 3. Work Orders Processed 2000 2000 2000 2000 206 CITY OF BAYTOWN SERVICE LEVEL BUDGET 7010 GARAGE OPERATIONS Actual Budget Estimated Adopted Acct# Acct Description 1999-00 2000-01 2000-01 2001-02 7100 Personal Services 71002 Regular Wages $ 219,445 $ 258,154 $ 265,187 $ 272,741 71009 Overtime 8,398 8,502 8,300 8,502 71021 Health&Dental Insurance 23,883 26,312 28,191 37,361 71022 TMRS 32,883 40,677 39,497 41,850 71023 FICA 17,334 20,822 20,966 21,313 71028 Workers Compensation 5,550 6,472 6,605 6,859 71041 Allowances 4,686 5,400 5,379 5,400 71051 Merit&Across The Board - - - 13,462 Total Personal Services 312,179 366,339 374,125 407,488 7200 Supplies 72001 Office 1,704 2,000 1,800 2,000 72007 Wearing Apparel 2,696 3,500 3,300 3,500 72016 Motor Vehicle 2,018 2,000 2,300 2,600 72017 Parts Purchase For Resale 219,811 250,000 250,000 250,000 72018 Fuel Purchase For Resale 441,789 406,000 460,000 525,000 72019 Supplies Purchased For Resale 5,755 7,000 6,000 7,000 72021 Minor Tools 2,401 2,500 2,500 2,500 72026 Cleaning&Janitorial 681 700 700 700 72032 Medical 149 200 200 200 Total Supplies 677,004 673,900 726,800 793,500 7300 Maintenance 73011 Buildings 1,928 2,000 1,900 2,000 73027 Heating&Cooling System 406 500 400 500 73042 Machinery&Equipment 4,099 4,000 3,900 4,000 73043 Motor Vehicles 2,558 1,800 2,200 2,200 73045 Radio&Testing Equipment - 600 600 600 Total Maintenance 8,991 8,900 9,000 9,300 7400 Services 74012 Insurance 3,490 8,000 4,172 6,164 74020 Outside Contracts 55,840 55,000 50,000 55,000 74021 Special Services - 1,200 1,100 1,200 74041 Travel&Reimbursables 500 500 500 74042 Education&Training 2,350 3,000 3,000 3,000 Total Services 61,680 67,700 58,772 65,864 Total Operating 1,059,854 1,116,839 1,168,697 1,276,152 8000 Capital Outlay 80001 Furniture&Equip<$5,000 16,068 - - 84043 Motor Vehicles - 22,000 22,000 Total Capital Outlay 16,068 22,000 22,000 - 9000 Other Financing Uses 91551 To Sick Leave-Garage 1,000 1,000 1,000 1,000 91552 To Warehouse Operations 68,543 63,845 63,845 63,845 Total Other Financing Uses 69,543 64,845 64,845 64,845 TOTAL DEPARTMENT $ 1,145,465 $ 1,203,684 $ 1,255,542 $ 1,340,997 207 BAYTOWN CITY OF BAYTOWN ORGANIZATION CHART WAREHOUSE OPERATIONS FUND City Council City Manager Assistant City Assistant City Manager Manager Director of Finance Purchasing Manager Warehouse Operations CITY OF BAYTOWN WAREHOUSE OPERATIONS FUND 552 BUDGET SUMMARY BY FUND Actual Budget Estimated Adopted 1999-00 2000-01 2000-01 2001-02 Revenues Departmental Billings-MSC S 112,813 S 105,082 $ 105,082 $ 116,340 Departmental Billings-Garage 68,543 63,845 63,845 63,845 Total Revenues 181,356 168,927 168,927 180,185 Expenditures Personal Services 123,759 139,904 145,570 158,252 Supplies 5,514 10,525 7,029 9,335 Maintenance 7,361 9,260 6,519 9,260 Services 1,719 2,423 2,326 3,338 Sundry 12,102 - - Total Operating 150,455 162,012 161,444 180,185 Capital Outlay 16,642 6,621 6,611 - Total Expenditures 167,097 168,633 168,055 180,185 Excess(Deficit) Revenues Over Expenditures 14,259 294 872 - Working Capital-Beginning 34,247 48,506 49,506 49378 Working Capital - Ending $ 48,506 $ 48,800 S 49378 $ 49,378 Adopted Budget 2001-02 Operations 12% Personal Services a 88% 210 CITY OF BAYTOWN WAREHOUSE OPERATIONS FUND 552 OPERATING RESULTS Actual Budget Estimated Adopted 1999-00 2000-01 2000-01 2001-02 Operating Revenues Departmental Billings $ 181,356 $ 168,927 $ 168,927 $ 180,185 Total Revenues 181,356 168,927 168,927 180,185 Operating Expenses Warehouse Operations 150,455 162,012 161,444 180,185 Depreciation 6,185 6,185 6,185 8,396 Total Expenditures 156,640 168,197 167,629 188,581 Net Income(Loss) $ 24,716 $ 730 $ 1,298 $ (8,396) Reconciliation of Net Income(Loss)to Revenues Over(Under)Expenses: Net Income(Loss) $ 24,716 $ 730 $ 1,298 $ (8,396) Capital Outlay (16,642) (6,621) (6,611) - Depreciation 6,185 6,185 6,185 8,396 Revenues Over(Under)Expenditures $ 14,259 $ 294 $ 872 $ - 211 CITY OF BAYTOWN PROGRAM SUMMARY 7012 WAREHOUSE OPERATIONS Program Description • Develop inventory minimum and maximum levels Provide Centralized warehousing and purchasing for based on usage. commonly used supplies and materials throughout the city. Operation is designed to provide lower cost through volume purchasing and consolidation. Major Objectives • Automation of physical inventory process. Major Goals • Increase use of warehouse by city departments. • Expansion of base inventory to facilitate city wide usage,while reducing items with low turnover. • Develop inventory tracking system. Actual Budget Estimated Projected Workload Measures 1999-00 2000-01 2000-01 2001-02 1. Requisition Processed 5,461 6,000 5,600 5,700 2. Purchase Orders processed 1,263 1,600 1,284 1,200 3. Items inventoried 3,500 3560 3,590 3,600 Performance Measures 1. No. of requisitions processed within required 99% 99% 99% 99% time frame. 2. No.of requisitions unable to be filled within I% 1% l% 1% required time frame. 212 CITY OF BAYTOWN SERVICE LEVEL BUDGET 7012 WAREHOUSE OPERATIONS Actual Budget Estimated Adopted Acct# Acct Description 1999-00 2000-01 2000-01 2001-02 7100 Personal Services 71002 Regular Wages $ 84,739 $ 97,191 $ 103,348 $ 105,665 71009 Overtime 3,761 2,500 1,876 1,820 71021 Health&Dental Insurance 13,163 14,450 14,450 19,050 71022 TMRS 12,596 14,919 14,660 15,693 71023 FICA 6,494 7,531 7,718 7,927 71028 Workers Compensation 3,006 3,213 3,518 3,592 71051 Merit&Across The Board - - 4,505 Total Personal Services 123,759 139,804 145,570 158,252 7200 Supplies 72001 Office 505 1,700 950 1,260 72007 Wearing Apparel 1,289 2,000 1,889 1,500 72016 Motor Vehicle 989 3,000 1,465 3,000 72021 Minor Tools 2,674 3,500 2,680 3,500 72032 Medical 57 75 45 75 72045 Computer Software Supply - 250 Total Supplies 5,514 10,525 7,029 9,335 7300 Maintenance 73011 Buildings 5,409 7,260 4,519 7,260 73043 Motor Vehicles 1,952 2,000 2,000 2,000 Total Maintenance 7,361 9,260 6,519 9,260 7400 Services 74001 Communication 661 530 526 530 74012 Insurance - - - 915 74041 Travel&Reimbursables - 808 800 808 74042 Education&Training 1,058 1,085 1,000 1,085 Total Services 1,719 2,423 2,326 3,338 7500 Sundry Charges 75071 Terminal Sick Pay 3,459 - - 75088 Bad Debt-Cutoff Accounts 8,643 Total Sundry&Other 12,102 - - - Total Operating 150,455 162,012 161,444 180,185 8000 Capital Outlay 86011 Capital Lease Purchases 16,642 6,621 6,611 - Total Capital Outlay 16,642 6,621 6,611 - TOTAL DEPARTMENT $ 167,097 $ 168,633 $ 168,055 $ 180,185 213 rig Published in The Baytown Sun Tuesday,September 18,2001 Tuesday,September 25,2001 ORDINANCE NO. 9216 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF BAYTOWN, TEXAS, ADOPTING A BUDGET FOR THE ENSUING FISCAL YEAR, BEGINNING OCTOBER 1, 2001, AND ENDING SEPTEMBER 30, 2002, IN ACCORDANCE WITH THE CHARTER AND ORDINANCES OF THE CITY OF BAYTOWN; AND PROVIDING FOR THE PUBLICATION AND EFFECTIVE DATE THEREOF. rr*******srr**�.•*•ssr�»**rr�*■r*�**�**r*****+***•*r*****s�****•*:*********r***** WHEREAS,the City Manager of the City of Baytown has submitted to the City Council a budget estimate of the revenues of said City and the expense of conducting the affairs thereof for the ensuing fiscal year, beginning October 1, 2001, and ending September 30, 2002, and which said estimate has been compiled from detailed information obtained from the several departments, divisions,and offices of the City containing all information as required by the Charter of the City of Baytown; and WHEREAS, the City Council has received said City Manager's estimate and held a public hearing thereon as provided by Section 44 of the Charter; and WHEREAS,after full and final consideration of the public hearing and after certain revisions to the proposed budget, marked "Exhibit A," it is the opinion of the Council that the budget as revised should be approved and adopted;NOW THEREFORE BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF BAYTOWN, TEXAS: Section 1: That the budget estimate of the revenues of the City of Baytown and the expenses of conducting the affairs thereof for the ensuing fiscal year,beginning October 1,2001,and ending September 30,2002,as finally submitted to the City Council by the City Manager of said City (a copy of which is on file in the City Clerk's office)be, and the same is in all things, adopted and approved as the budget estimate of all the current expenses as well as the fixed charges against said City for the fiscal year beginning on the 1 st day of October,2001,and ending September 30,2002. Section 2: That the sum of FORTY-ONE MILLION THREE HUNDRED FIFTY-TWO THOUSAND FORTY-SIX AND NO/100 DOLLARS($41,352,046.00)is hereby appropriated out of the General Fund for the payment of Operating Expenses and Capital Outlay of the City Government. Section 3: That the sum of SEVEN MILLION SIX HUNDRED SEVENTY-TWO THOUSAND FOUR HUNDRED THIRTY-EIGHT AND N0/100 DOLLARS ($7,672,438.00) is hereby appropriated out of the General Fund Debt Service for the purpose of paying the accruing interest and redeeming the Serial Bonds as they mature on the General Fund Debt Service Bonds. Section 4: That the sum of SIX HUNDRED EIGHTY THOUSAND FOUR HUNDRED FORTY AND NO/100 DOLLARS($680,440.00)is hereby appropriated out of the Hotel/Motel Tax Fund for the payment of Operating Expenses and Capital Outlay of the City Government. 215 Section 5: That the sum of SEVENTEEN MILLION SIX HUNDRED EIGHTY-FIVE THOUSAND EIGHT HUNDRED NINETY-SEVEN AND NO/100 DOLLARS($17,685,897.00)is hereby appropriated out of the Waterworks and Sanitary Sewage System for operating costs and for the purpose of paying the accruing interest and redeeming the Serial Bonds as they mature on the Waterworks and Sanitary Sewer Fund Debt Service Bonds. Section 6: That the sum of TWO MILLION NINE HUNDRED TWELVE THOUSAND FORTY-NINE AND NO/100 DOLLARS ($2,912,049.00) is hereby appropriated out of the Sanitation Fund for the Operating Expenses and Capital Outlay of the municipally owned Solid Waste Collection System. Section 7: That the sum of ONE MILLION FIVE HUNDRED TWENTY-ONE THOUSAND ONE HUNDRED EIGHTY-TWO AND NO/100 DOLLARS ($1,521,182.00) is hereby appropriated out of the Central Services Fund for the Operating Expenses and Capital Outlay for Municipal Garage Services System and Central Warehouse Activities. Section 8: That the City Manager is hereby authorized to transfer any unencumbered appropriation balance or portion thereof between general classifications of expenditures within an office, department or agency, in accordance with Section 68 of the Charter. Section 9: That the City Manager shall have the authority to increase a department's line item budget by the amount equal to outstanding purchase orders as of September 30, 2001, to be appropriated out of the Fund Balance. Section 10: This ordinance shall be and remain in full force and effect from and after its passage and approval of the City Council, and it shall be published once each week for two (2) consecutive weeks in the official newspaper of the City of Baytown. INTRODUCED,READ and PASSED by the affirmative vote of the City Council of the City of Baytown this the 13a'day of September, 2001. lj;t4.+ C gA�a'^-r' OP•(TO.WN PETE C. ALFARO, ayor ATTE oA,, •.,� G W. erl{ APPROVED AS ACID RAMIREZ, Shrtity Attorney 216 ORDINANCE NO. 9215 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF BAYTOWN, TEXAS, SETTING THE RATE AND TAX LEVY FOR GENERAL FUND MAINTENANCE AND OPERATION AND DEBT SERVICE FOR THE CITY OF BAYTOWN FOR THE FISCAL YEAR ENDING SEPTEMBER 30,2002,UPON ALL TAXABLE PROPERTY IN SAID CITY OF BAYTOWN IN ACCORDANCE WITH THE LAWS OF THE STATE OF TEXAS AND THE CHARTER PROVISIONS AND ORDINANCES OF SAID CITY;PROVIDING A REPEALING CLAUSE; CONTAINING A SAVINGS CLAUSE;AND PROVIDING FOR THE EFFECTIVE DATE THEREOF. BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF BAYTOWN,TEXAS: Section 1: There shall be and is hereby levied and shall be assessed and collected for the fiscal year ending September 30, 2002, an ad valorem tax of$ .45700 for each ONE HUNDRED DOLLARS($100)of assessed value of property located within the city limits of the CityofBaytown on January 1, 2001, made taxable by law, which said taxes, when collected, shall be apportioned among funds and departments of City Government of the City of Baytown for the purpose of General Fund Maintenance and Operation. Section 2: The ad valorem tax rate of$.45700,as set forth in Section 1,is hereby levied and shall be assessed and collected on one hundred percent (100%) of each ONE HUNDRED DOLLARS ($100) worth of property located within the city limits of the City of Baytown on January 1, 2001, as valued by the Hams County Appraisal District and made taxable by law. Section 3: There shall be and is hereby levied and shall be assessed and collected for the fiscal year ending September 30, 2002, an ad valorem tax of$ .28003 for each ONE HUNDRED DOLLARS($100)of assessed value of property located within the city limits of the City of Baytown on January 1, 2001, made taxable by law, which said taxes, when collected, shall be apportioned among funds and departments of City Government of the City of Baytown for the purpose of Debt Service. Section 4: The ad valorem tax rate of$ .28003,as set forth in Section 3,is hereby levied and shall be assessed and collected on one hundred 100%percent of each ONE HUNDRED P ( ) DOLLARS ($100) worth of property located within the city limits of the City of Baytown on January 1, 2001, as valued by the Harris County Appraisal District and made taxable by law. Section 5: The Tax Assessor and Collector of the City of Baytown is hereby directed to assess, extend and enter upon the Tax Rolls of the City of Baytown,Texas, for the current year the amounts and rates herein levied,and to keep a current account of same. All collection of such taxes, as well as collection of taxes owed for prior years, to include penalty and interest thereof, shall be deposited in the official depository of the City of Baytown to be distributed between the General Fund and the Debt Service on a basis determined by the percentage that each bear to the total tax rate. 217 Section 6: All ordinances or parts of ordinances inconsistent with the terms of this ordinance are hereby repealed;provided however,that such repeal shall be only to the extent of such inconsistency and in all other respects this ordinance shall be cumulative of other ordinances regulating and governing the subject matter covered by this ordinance. Section 7: If any provisions,section,exception,subsection,paragraph,sentence,clause or phrase of this ordinance or the application of same to any person or set of circumstances,shall for any reason be held unconstitutional,void or invalid,such invalidity shall not affect the validity of the remaining provisions of this ordinance or their application to other persons or sets of circumstances and to this end all provisions of this ordinance are declared to be severable. Section 8: This ordinance shall take effect immediately from and after its passage by the City Council of the City of Baytown. INTRODUCED,READ and PASSED by the affirmative vote of the City Council of the City of Baytown this the 13"'day of September, 2001. PETE C. ALFARO,Mayor ATTEST: O: r GAR W TH Clete APPROVED 'i@It1ACI0 RAMIREZ, ity Attorney 218 ORDINANCE NO. 9225 AN ORDINANCE OF THE CITY OF BAYTOWN, TEXAS, AMENDING CHAPTER 98 "UTILITIES," ARTICLE III ,WATER SERVICE," SECTION 98-59 "RATES," SUBSECTION (A)(1) "RATE TABLE" AND SUBSECTION (G) "VOLUME USERS" OF THE CODE OF ORDINANCES OF THE CITY OF BAYTOWN, TEXAS, TO INCREASE WATER RATES; AMENDING CHAPTER 98 "UTILITIES,"ARTICLE IV "SEWER SERVICE," SECTION 98- 91 "SEWER SERVICE CHARGE," SUBSECTION (A) "RATE SCHEDULE" AND SUBSECTION (F) "VOLUME USERS" OF THE CODE OF ORDINANCES OF THE CITY OF BAYTOWN, TEXAS, TO INCREASE SEWER RATES; PROVIDING A REPEALING CLAUSE; CONTAINING A SAVINGS CLAUSE; AND PROVIDING FOR THE PUBLICATION AND EFFECTIVE DATE THEREOF. BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF BAYTOWN, TEXAS: Section 1: That Chapter 98 "Utilities," Article III "Water Service," Section 98-59 "Rates," Subsection (a)(1) "Rate table" of the Code of Ordinances, City of Baytown, Texas, is hereby amended to read as follows: Chapter 98. UTILITIES ARTICLE III. WATER SERVICE See. 98-59. Rates. (a) Basic rate schedule. The basic water rate schedule shall be as follows: (1) Rate table. Gallons of Water Amount or Rate Used per Month: to be Charged: a. First 2,000 minimum monthly rate.........................................$7.50 b. All over 2,000, per 1,000 gallons...........................................$2.75 Section 2: That Chapter 98 "Utilities," Article III "Water Service," Section 98-59 "Rates," Subsection (g) "Volume users" of the Code of Ordinances, City of Baytown, Texas, is hereby amended to read as follows: 219 i Chapter 98. UTILITIES ARTICLE M. WATER SERVICE Sec. 98-59. Rates. (g) Volume users. A user of water within the corporate limits who: (i) qualifies for tax abatement under the city's tax abatement policy or is located within an established industrial district; and (ii) uses a minimum of 400,000 gallons of water per day shall be charged $1.59 per 1,000 gallons of water. The minimum usage shall be determined by dividing the total consumption during the billing period by the number of days in the billing period to determine the daily usage. Any user or customer who does not pay the amount due by the due date indicated on his statement shall be charged a late charge, as provided in section 98-61. Section 3: That Chapter 98 "Utilities," Article IV "Sewer Service," Section 98-91 Sewer service charge,„ ..Subsection (a) Rate schedule of the Code of Ordinances, City of Baytown, Texas, is hereby amended to read as follows: Chapter 98. UTILITIES ARTICLE IV. SEWER SERVICE Sec. 98-91. Sewer service charge. (a) Rate schedule. The sewer service rate schedule shall be as follows: (1) Minimum monthly rate.......................................................$7.50 (2) Standard rate per 1,000 gallons in excess of minimum monthly........$2.52 Section 4: That Chapter 98 "Utilities," Article IV "Sewer Service," Section 98-91 "Sewer service charge," Subsection (f) "Volume users" of the Code of Ordinances, City of Baytown, Texas, is hereby amended to read as follows: Chapter 98. UTILITIES ARTICLE IV. SEWER SERVICE Sec. 98-91. Sewer service charge. (f) Volume users. A sanitary sewer service customer within the corporate limits who (i) qualifies for a tax abatement under the city's tax abatement policy and (ii) uses more than 400,000 gallons of water per day shall be charged and shall owe each month a 220 sewer service charge based upon (i) the consumption of water attributed to it as determined by article III of this chapter relating to water charges; or (ii) the actual wastewater flow as determined by a metering system approved by the city. Such charges shall be applied as follows: (1) If all of the user's water is purchased form the city, the sewer service charge shall be $1.29 per 1,000 gallons of water used per month or $1.29 per 1,000 gallons of wastewater delivered to the city if the wastewater is metered as provided in this article; or (2) If the user is not purchasing all of its water from the city, the sewer service charge shall be $1.39 per 1,000 gallons of water used per month, or $1.39 per 1,000 gallons of wastewater delivered to the city if the wastewater is metered as provided in this article. Section 5: All ordinances or parts of ordinances inconsistent with the terms of this ordinance are hereby repealed; provided however, that such repeal shall be only to the extent of such inconsistency and in all other respects this ordinance shall be cumulative of other ordinances regulating and governing the subject matter covered by this ordinances. Section 6: If any provisions, section, exception, subsection, paragraph, sentence, clause or phrase of this ordinance or the application of same to any person or set of circumstances, shall for any reason be held unconstitutional, void or invalid, such invalidity shall not affect the validity of the remaining provisions of this ordinance or their application to other persons or sets of circumstances and to this end all provisions of this ordinance are declared to be severable. Section 7: This ordinance shall take effect October 1, 2001. The City Clerk is hereby directed to give notice hereof by causing the caption of this ordinance to be published in the official newspaper of the City of Baytown at least twice within ten (10) days after passage of this ordinance. INTRODUCED, READ and PASSED by the affirmative vote of the City Council of the City of Baytown, this the 130'day of September, 2001. OpYTply� PETE C. ALFAR , Mayor ATTE O�••'• N(IT C APPROVED A ACIO RAMIREZ, Skbty Attorney 221 L BAYTOWN CITY OF BAYTOWN SUMMARY OF FULL-TIME POSITIONS BY DEPARTMENT Number of Positions De artment 1999-00 2000-01 2001-02 General Fund General Administration 2.0 2.0 3.0 1 Information Technology Services 6.0 6.0 8.0 2 Fiscal Operations 18.0 17.25 a 17 3 Legal Services 4.0 4.0 5.0 4 Planning &Community Development 5.0 5.0 5.0 City Clerk 13.0 16.0 b 17.0 5 Human Resources 6.0 7.0 c 7.0 6 Police 162.0 163.0 d 171.0 7 Fire 75.0 76.0 a 76.0 8 Public Safety Communications 21.0 21.0 21.0 Streets&Drainage 27.0 27.0 27.0 Public Works Administration 4.8 4.8 4.8 9 Traffic Control 7.0 7.0 t 7.0 Engineering&Inspections 17.5 17.5 20.5 to Public Health 8.0 9.0 g 9.0 Emergency Medical Services 18.0 18.0 21.0 1 t Parks&Recreation 30.0 34.0 h 34.0 12 Library 22.0 23.0 i 23.0 Total General Fund 446.3 457.55 476.3 Water&Sewer Fund Utility Billing&Collection 12.0 13.0 j 13.0 13 Water Operations 28.6 28.6 28.6 14 Wastewater Operations 41.6 41.6 k 42.6 t5 Utility Construction 14.0 14.0 14.0 Total Water&Sewer Fund 96.2 97.2 98.2 Sanitation Fund 12.0 12.0 12.0 Central Services Fund Garage Fund 8.0 8.0 8.0 Warehouse Operations Fund 4.0 4.0 4.0 Total Central Services Fund 12.0 12.0 12.0 Total Operating Funds 566.5 578.75 598.5 Miscellaneous Funds Emergency Management Fund 1.0 1.0 1.0 16 Bond Funds 0.5 0.5 0.5 Community Development Block Grant Fund(CDBG) 11.0 11.0 1 11.5 17 Harris County Organized Crime &Narcotics Task Force Fund(HCOCNTF) 12.0 12.0 m 12.25 18 High Intensity Drug Trafficking Area(HIDTA) - 0.25 n 0.25 19 Dare Fund 2.0 2.0 2.0 Municipal Court Special Revenue 1.0 1.0 1.0 Crime Control Prevention District(CCPD) 10.0 10.0 10.0 Wetlands Education and Research Center 1.0 LO 1.0 Total Miscellaneous Funds 38.5 38.75 39.5 Total All Funds 605.0 617.5 638.0 223 CITY OF BAYTOWN SCHEDULE OF FULL-TIME BUDGETED POSITIONS Department Number of Positions Classification Grade 1999-00 2000-01 2001-02 GENERALFUND General Administration 1010 City Manager 97 1 1 1 Assistant City Manager 89 - - I Administrative Support III 41 1 1 1 Total 2 2 3 Information Technology Services 1070 ITS Director 80 1 1 1 Systems Administrator 64 2 2 3 2 Local Area Network(LAN)Coordinator 57 1 1 1 Senior Systems Analyst 61 1 1 1 Personal Computer Technician 48 1 1 1 Administrative Assistant/Help Desk Coordinator 41 - - 1 2 Total 6 6 8 Fiscal Operations 1030 Director of Finance 80 1 I 1 Controller 68 1 1 1 Treasurer 68 1 1 1 Purchasing Manager 68 1 1 1 Budget Officer 59 1 1 1 Accountant II 58 2 2 2 Accountant I 48 - 0.25 a - 3 Buyer 45 1 1 1 Deputy Tax Assessor/Collector 45 1 1 1 Financial Analyst 43 1 - a - Administrative Support III 41 1 1 1 Accounting Technician II 41 2 2 2 Purchasing Technician 35 2 2 2 Administrative Support II 35 2 3 a 3 Clerk 1 23 1 - a - Total 18 17.25 17 Legal Services 1060 Assistant City Manager/City Attorney 87 1 1 - 4 City Attorney 87 - - 1 4 First Assistant City Attorney 73 1 1 1 Assistant City Attorney/Municipal Court Prosecutor 68 1 1 1 Administrative Support III 41 1 1 1 Administrative Support II 35 - - 1 4 Total 4 4 5 Planning &Community Development 1080 Director of Planning&Community Development 77 1 1 1 Senior Planner 63 1 1 1 Planner 53 2 2 2 Administrative Support III 41 1 1 1 Total 5 5 5 224 J CITY OF BAYTOWN SCHEDULE OF FULL-TIME BUDGETED POSITIONS Department 11 Number of Positions Classification Grade 1999-00 2000-01 2001-02 City Clerk 1170 City Clerk 77 1 1 1 Municipal Court Judge 70 - - 1 5 Court Administrator 59 1 1 1 Assistant City Clerk 46 - I b I Administrative Support III 41 2 2 3 5 Administrative Support II 35 9 11 b 10 5 Total 13 16 17 Human Resources 1140 Director of Human Resources&Civil Service 77 1 1 1 Assistant Director of Human Resources 68 1 1 1 Training&Employee Development Manager 64 - - 1 6 EEO/ER Officer 63 1 1 6 Risk Manager 63 1 1 1 Human Resources Coordinator 49 - 1 c l Administrative Support III 41 1 1 1 Administrative Support II 35 1 1 1 6 7 7 Police 2000 Assistant Police Chief CS I d - Patrol Officer CS 92 92 91 7 Police Captain CS 3 4 d —4 Police Lieutenant CS 5 5 6 ` 7 Police Sergeant CS 13 14 d 14' Chief of Police 83 1 1 - I i Legal Advisor 68 1 1 1 i Mechanic Supervisor 47 1 1 1 Records&Computer Supervisor 44 1 1 1 Jailer Supervisor 41 - - 5,1 7 Support Services Coordinator 44 1 1 1 Animal Control Supervisor 44 1 1 1 Animal Control Facilities Manager 44 - - 1 - 7 Mechanic 41 2 2 2.o, Administrative Support III 41 2 2 -2 -4- Administrative Support II 35 6 6 - 6 Animal Control Officer 33 3 3 3 Jailer 33 15 15 15't"- Property Room Custodian 33 1 1 1 0- Property Room Disposal Technician 33 - - I e 7 Administrative Support 1 29 6 6 6 i Community Service Officer 28 6 6 6✓ Adoption Specialist 22 - - I - 7 Kennel Worker 22 1 1 1 Total 162 163 171 225 CITY OF BAYTOWN SCHEDULE OF FULL-TIME BUDGETED POSITIONS Department Number of Positions Classification Grade 1999-00 2000-01 2001-02 31 Fire 2020 Assistant Fire Chief CS 2 2 2 Battalion Chief CS 5 5 5 Fire Equipment Operator CS 15 15 15 Firefighter CS 30 30 30 Lieutenant CS 18 18 18 Assistant City Manager/Fire Chief 83 1 1 - 8 Fire Chief 83 - - 1 8 Mechanic 41 2 e - Administrative Support III 41 1 I 1 Fire Equipment Technician 38 - 3 e 3 Administrative Support II 35 - 1 e I Administrative Support I 28 1 - e - Total 75 76 76 Public Safety Communications 2030 Telecommunications Coordinator 64 1 1 1 Senior Electronic Technician 46 1 1 1 Telecommunications Supervisor 44 4 4 4 Telecommunicator 40 15 15 15 Total 21 21 21 Streets&Drainage 3010 Superintendent of Streets/Drainage 64 1 1 1 Drainage Foreman 45 1 I 1-1 Street Maintenance Foreman 45 1 1 1 Heavy Equipment Operator II 38 5 5 5 Concrete Finisher 36 1 1 1 Grade Chief 36 3 3 3 1-4 Heavy Equipment Operator I 32 4 4 36%1a — 4 V Equipment Operator 26 10 10 10 5 +' Concrete Worker 24 1 1 1 Total 27 27 27 Public Works Administration 3000 Assistant City Manager of Public Services(80%) 89 0.8 0.8 - 9 Assistant City Manager(80%) 89 - - 0.8 9 Assistant Director of Public Works 73 1 1 1 Administrative III 41 1 1 1 Administrative II 40 2 2 2 Total 4.8 4.8 4.8 226 CITY OF BAYTOWN SCHEDULE OF FULL-TIME BUDGETED POSITIONS Department Number of Positions Classification Grade 1999-00 2000-01 2001-02 Traffic Control 3020 Traffic Operations Manager 64 1 1 1 Traffic Coordinator 64 - I r 1 Traffic Control Foreman 45 1 - f - Traffic Signal Technician 41 2 2 2 Senior Traffic Control Worker 36 2 2 2 Traffic Control Worker 22 1 1 1 Total 7 7 7 Engineering&Inspections 3030 Director of Engineering& Inspections 80 1 1 1 Assistant Director/Project Engineering Manager 68 1 1 1 Chief Building Official 65 1 1 1 Design Manager 62 1 1 1 Assistant Chief Building Official 59 1 1 1 Senior Project Coordinator 55 - - I to Combination Inspector I/11 43/47 4 4 5 to Engineering Technician II (50%) 47 0.5 0.5 0.5 Survey Parry Chief 47 1 l 1 Administrative Support III 41 1 1 1 CAD Operator 40 1 1 1 Code Enforcement Officer 1 39 1 1 1 G; .fy.�cf-i.rv.Tnyee<for- *l I I 1 Administrative Support II 35 2 2 3 to Survey Assistant 29 1 1 1 Total 17.5 17.5 20.5 Public Health 4000 Director of Health&Emergency Services 77 1 1 1 Environmental Health Specialist III 59 1 1 1 Neighborhood Protection Coordinator 59 I 1 1 Environmental Health Specialist II 52 2 2 2 Administrative Support III 41 1 1 1 Neighborhood Protection Officer 39 2 2 2 Administrative Support 1 29 - 1 g I Total 8 9 9 Emergency Medical Services 20410 Emergency Medical Service Coordinator 64 1 1 1 Emergency Medical Service Supervisor 53 3 3 3 Senior Paramedic 49 3 3 3 Paramedic 45 10 10 13 t t Administrative Support 111 41 1 1 1 Total 18 18 21 227 CITY OF BAYTOWN SCHEDULE OF FULL-TIME BUDGETED POSITIONS Department 11 Number of Positions Classification Grade 1999-00 2000-01 2001-02 Parks&Recreation 5000 Director of Parks&Recreation 77 1 1 1 Superintendent of Parks 61 1 1 1 Superintendent of Recreation 61 1 1 l Parks Planner . *P.r�+�PV 49 - 1 h l Recreation Supervisor 7� 52 1 1 1 Park Foreman 45 3 3 3 Building Attendant Supervisor 39 1 1 1 Recreation Specialist 36 1 1 2 ,1 12 Administrative Support II 35 1 2 h 1 i 12 Parks Crew Leader 34 5 6 h 6 Heavy Equipment Operator I 32 3 4 h 4 Spray Truck Operator 28 1 - h - Equipment Operator 26 4 4 4 Parks Caretaker 22 7 8 h 8 Total 30 34 34 Library 6000 City Librarian 77 1 1 1 Assistant City Librarian 68 2 2 2 Coordinating Librarian 61 3 3 3 Librarian 1111 50/56 1 1 1 Reference Librarian 50 - 1 i I Administrative Support III 41 1 1 1 Senior Library Technician 34 4 4 4 Library Technician 30 8 8 8 Custodian 24 1 1 1 Library Page 22 1 1 1 Total 22 23 23 Total General Fund 446.3 457.6 476.3 WATER&SEWER FUND Utility Billing&Collection 1030 Utility Billing Manager 55 - - 1 13 Utility Billing Supervisor 43 1 1 13 Financial Analyst 43 1 j I Administrative Support 11 35 1 1 1 Meter Reader Crew Chief 34 1 1 1 Administrative Support I 29 2 4 j 4 Senior Meter Reader 29 1 1 1 Meter Reader 26 4 4 4 Clerk 1 23 2 i Total 12 13 13 228 CITY OF BAYTOWN SCHEDULE OF FULL-TIME BUDGETED POSITIONS Department 11 Number of Positions Classification Grade 1999-00 2000-01 2001-02 Water Operations 3040 Assistant City Manager of Public Services(20%) 87 0.2 0.2 - 14 Assistant City Manager(20%) 87 - - 0.2 14 Director of Public Works/Utilities(20%) 80 0.2 0.2 0.2 Director of Public Works/Utilities(20%) 80 0.2 0.2 0.2 Superintendent WaterTreatmentBAWA 64 1 1 1 Laboratory Supervisor 51 1 1 1 Water Distribution Foreman 45 1 1 1 Maintenance Technician 45 2 2 2 Water Plant Operator 43 3 3 7 14 Administrative Support 111 41 1 1 1 Laboratory Technician 39 1 1 1 Water Plant Operator 1 35 4 4 - 14 Meter Service Crew Chief 34 1 1 1 Heavy Equipment Operator I 32 3 3 3 Pump Service Worker II 32 1 1 1 Utility Maintenance Worker 28 5 5 5 Meter Service Worker 26 3 3 3 Laborer 22 1 1 1 Total 28.6 28.6 28.6 Wastewater Operations 3050 Director of Public Works/Utilities(20%) 80 0.2 0.2 0.2 Director of Public Works/Utilities(40%) 80 0.4 0.4 0.4 Assistant Director of Utilities 73 - - 1 15 Superintendent of Wastewater Treatment 64 1 1 1 Pollution Coordinator 56 1 1 1 Wastewater Coordinator 56 - I k 1 Wastewater Treatment Foreman 45 1 - k - Wastewater Collection Foreman 45 1 1 1 Chief Laboratory Technician 42 1 1 1 Lift Station Crew Chief 42 1 1 1 Wastewater Disposal Crew Chief 42 3 3 3 Laboratory Technician 39 1 1 1 Wastewater Operator li 39 19 19 19 Pollution Control Technician 34 1 1 1 Heavy Equipment Operator I 32 3 3 3 Utility Maintenance Worker 28 6 6 6 Equipment Operator 25 2 2 2 Total 41.6 41.6 42.6 229 CITY OF BAYTOWN SCHEDULE OF FULL-TIME BUDGETED POSITIONS Department 11 Number of Positions Classification Grade 1999-00 2000-01 2001-02 Utility Construction 3060 Superintendent of Utility Transmission 64 1 1 1 Utility Construction Foreman 45 1 1 1 Utility Construction Crew Chief 42 I 1 1 Heavy Equipment Operator II 38 1 1 I Heavy Equipment Operator I 33 2 2 2 Utility Construction Worker 29 6 6 6 Utility Tapping Worker 29 2 2 2 Total 14 14 14 Total For Water&Sewer Fund 96.2 97.2 98.2 SANITATION FUND Superintendent of Solid Waste 61 1 1 1 Solid Waste Foreman 45 1 1 1 Heavy Equipment Operator II 38 2 2 2 Heavy Equipment Operator 1 32 3 3 3 Equipment Operator 25 3 3 3 Laborer 22 2 2 2 Total Sanitation Fund 12 12 12 GARAGE FUND Superintendent of Equipment Services 64 1 1 1 Chief Mechanic 52 1 1 1 Mechanic 41 5 5 5 Maintenance Helper 31 1 1 1 Total For Garage Fund 8 8 8 WAREHOUSE OPERATIONS FUND Warehouse Manager 42 1 1 1 Warehouse Assistant 36 1 1 1 Warehouse Helper 26 2 2 2 Total for Warehouse Operations Fund 4 4 4 MISCELLANEOUS FUNDS EMERGENCY MANAGEMENT Emergency Management Coordinator 46 - - 1 16 Administrative Assistant 41 1 1 - 16 Total for Emergency Management Fund 1 I 1 BOND FUNDS CAD Operator 40 0.5 0.5 0.5 230 CITY OF BAYTOWN SCHEDULE OF FULL-TVAE BUDGETED POSITIONS Department 11 Number of Positions Classification Grade 1999-00 2000-01 2001-02 COMMUNITY DEVELOPMENT BLOCK GRANT Community Development Planner 63 1 1 1 Planner 53 1 1 1 Accountant 1 48 - 0.5 1 0.5 17 Librarian 50 1 1 1 Code Enforcement Officer 11 43 1 1 1 Neighborhood Protection Officer 39 2 2 2 Concrete Finisher 36 1 1 1 Housing Rehab Specialist 39 1 1 1 Administrative Support III 41 1 1 1 Equipment Operator 26 1 1 1 Concrete Worker 24 1 1 1 Total CDBG 1 I 11.5 11.5 HARRIS COUNTY ORGANIZED CRIME&NARCOTICS TASK FORCE FUND(HCOCNTF) Patrol Officer CS 4 4 4 Police Captain CS I 1 1 Network Administrator 60 I - m - Accountant I 48 1 1 1.25 18 P.C.Technician 48 1 1 1 Intelligence Analyst 40 1 1 1 Organized Crime Telecommunicator 40 1 2 m 2 Administrative Support II 35 1 1 1 Administrative Support 1 29 1 1 1 Total Harris County Organized Crime Task Force Fund 12 12 12.25 HIGH INTENSITY DRUG TRAFFICKING AREA(HIDTA) Accountant 48 - 0.25 n 0.25 19 DAREFUND Police Officer CS 2 2 2 MUNICIPAL COURT SPECIAL REVENUE Bailiff CS l 1 I CRIME CONTROL PREVENTION DISTRICT(CCPD) Patrol Officers CS 10 10 10 WETLANDS CENTER OPERATIONS Wetlands Center Supervisor 56 1 1 1 231 CITY OF BAYTOWN ENDNOTES FOR 2000-01 PERSONNEL CHANGES Ref# Department Description of Change Positions General Fund a Fiscal Operations Accountant I-Funded by 25%General Fund,50%CDBG Grant and 25%HIDTA Grant 0.25 Financial Analyst(Moved to Utility Billing) (1) Clerk I(Reclassed to Administrative Support II) (1) Administrative Support II I b City Clerk Assistant City Clerk 1 Administrative Support II 2 c Human Resources Human Resources Coordinator I d Police Assistant Police Chief(Reclassed to Police Captain) (1) Police Captain 1 Police Sergeant(Add Mid-Year 2000-01) 1 e Fire Mechanic(Reclassed to Fire Equipment Technician) (2) Fire Equipment Technician 2 Fire Equipment Technician 1 Administrative Support II 1 Administrative Support I(Reclassed to Administrative Support II) (1) f Traffic Control Traffic Coordinator 1 Traffic Control Foreman(Reclassed to Traffic Coordinator) (1) g Public Health Administrative Support I 1 h Parks&Recreation Parks Planner I Administrative Support II l Parks Crew Leader I Heavy Equipment Operator I 1 Spray Truck Operator(Reclassed to Heavy Equipment Operator I) (1) Parks Caretaker 1 i Library Reference Librarian 1 Water and Sewer Fund j Utility Billing Financial Analyst(Moved from Fiscal Operations) I Administrative Support I 2 Clerk I(Reclassed to Administrative Support I) (2) k Wastewater Oper. Wastewater Coordinator I Wastewater Foreman(Reclassed to Wastewater Coordinator) (1) Community Development Block Grant(CDBG) I CDBG Accountant I-Funded by 25%General Fund,50%CDBG Grant and 25%HIDTA Grant 0.5 Harris County Organized Crime&Narcotics Task Force Fund(HCOCNTF) in HCOCNTF Network Administrator(Reclassed to Organized Crime Telecommunicator) (1) Organized Crime Telecommunicator 1 High Intensity Druz Trafficking Area(HIDTA) n HIDTA Accountant I-Funded by 25%General Fund,50%CDBG Grant and 25%HIDTA Grant 0.25 232 CITY OF BAYTOWN ENDNOTES FOR 2001-02 PERSONNEL CHANGES Ref# Department Description of Change Positions General Fund 1 General Administration Assistant City Manager(reorganization) C 2 ITS System Administrator 1. Administrative Assistant/Help Desk Coordinator I 3 Fiscal Operations Accountant I-Funding reclassed to CDBG 50%,HCOCNTF 25% &HIDTA 25% 0.25), `I 4 Legal Services Assistant City Manager/City Attorney(reorganization) (}) City Attorney(reorganization) -1— Administrative Support II 5 City Clerk Municipal Court Judge T Administrative Support III Y Administrative Support 11 (Reclassed to Administrative Support 111) (� 6 Human Resources Training&Employee Development Manager EEO/ER Officer(Reclassed to Training&Employee Dev.Mgr.) (fij 7 Police Patrol Officer(Reclassed to Police Lieutenant) kO Police Lieutenant -I— Jailer Supervisors 5 Animal Control Facilities Manager 1 Property Room Disposal Technician I Adoption Specialist 1 J 8 Fire Assistant City Manager/Fire Chief(reorganization) (y) Fire Chief(reorganization) Y 9 Public Works Administration Assistant City Manager of Public Services(reorganization) (Q 8) Assistant City Manager(reorganization) (1 B 10 Engineering& Inspections Senior Project Coordinator I Combination Inspector I/II 1 Administrative Support 11 1 II EMS Paramedics 3 12 Parks and Recreation Recreation Specialist k Administrative Support 11 (Reclassed to Recreation Specialist) (Xj Water&Sewer Fund 13 Utility Billing Utility Billing Manager Utility Billing Supervisor(Reclassed to Utility Billing Manager) 14 Water Operations Assistant City Manager of Public Services(reorganization) Q9-2) Assistant City Manager(reorganization) 0 2 Water Plant Operators(Wtr. Plant Oper. II-Retitled) Water Plant Operators I(Reclassed to Wtr.Plant Oper. II) 15 Wastewater Operations Assistant Director of Utilities l Emergency Manaeement 16 Emergency Management Emergency Management Coordinator I Administrative Assistant(Reclassed to Emg.Mgmt.Coord.) (1) Community Development Block Grant(CDBG) 17 CDBG Accountant I-Funding reclassed to CDBG 50%, HCOCNTF 25% &HIDTA 25% 0.5 233 CITY OF BAYTOWN ENDNOTES FOR 2001-02 PERSONNEL CHANGES Ref# Department Description of Change Positions Harris Countp Or¢anized Crime&Narcotics Task Force Fund(HCOCNTF) 18 HCOCNTF Accountant I-Funding reclassed to CDBG 50%,HCOCNTF 25% &HIDTA 25% 0.25 fliZh Intensity Drue Tra((icking Area(HIDTA) 19 HIDTA Accountant I-Funding reclassed to CDBG 50%,HCOCNTF 25% &HIDTA 25% 0.25 234 W W W W W W W W W w A A A A A A A A A U U U U iJ W W A U T J N W AA i.n Q. J �O O �+ IJ A 't O w � ... N AA O� J IJ A O� Oo O IJ A O� Oo oA0 J m O U N N A O m O A O O w "0 W O OU. A J w N T w A 10 oo N b N oUo O a J w t�i� w W A A A A A A A A A U U U U U U U U O. O� C. ?, 91 ?1 V 1 J 1 l V l V l Oo 0o Oo Oo 00 �D �O �D �O O O 0 0 W W A C .+ W A U �] M \D .- fJ 3+. Qh J �o IJ A O, W O N w .- w U w O W N r A A A U U U U U U U Q� Q� O� T Q. O� J J J J J J Oo 00 Oo Oo J 00 �O O tJ ,O w p, tyl Oy Y y g1z.� o N /1 .. : r E- z: w N N N N N N N N N N N N N N Pp N N W I� r � IJ IJ tJ W W W A A A U U U O� O� J J Oo Oo Oo �D �O O O � � � tJ N W W A U to O� J J 00 �O �D O N �D J W J �- -- -- -- — -+ — �-r N N N N N N N 'pip N N N N N N N w W w w w w w W W W lO poO� �O A � O � W oo N v�i A A v�i oNo -� U O vUi O A w oUo N w N - N t�i� b w N w N A w N ?N. -- •� OJ. w N A pJp ti U v ��CCC m edT Ip A � 'O t9 "0 S O i U U U N N N N N N N N N N N N N N N N N N N N N N N N N N w N r tain � U U U A A A A A A A A w — — — = = — �o in ulUa000 �o � . " .. -.: : A A w w N N N - U U U U O� Qi Qi 00 U U U 00 C O� O O� N Oo A O T N 00 A O U O U O C O a A C" O C » tz rA O O 0 " a\ J N O. U p1 N FM o tv N � N N N N N N N N N N N N N N N N N N N N VP N N N N N0 J J J �1 J J J J J J J �1 J J J J � J J J W y N N N N N N N N N N N N N N N N N N N N N N N N N N y A ._. r ._. .... r ._. .- .- � .-• '" •.• •• O O O O tail U U U N O J U O O 00 O . A A A w w N N N O O O J U N O O O O O U O U O fD 00 A O O. N CO A O O� N OG A O U O U p C W W W W W W W W W W W W W W W W W W W W W W W W N N N y Oo Oo Oo Oo Oo Oo 00 Oo 00 00 00 00 00 00 �1 J J O� In A W N :- O 00 J iJ CITY OF BAYTOWN FIRE SALARY SCHEDULE** Effective January 1,2002 Budget 2001-02 Yr Base Longevity Total Fire Fighter 1 2,762 4 2,766 Salaries for FY02 2 2,846 8 2,854 3 2,930 12 2,942 4 3,014 16 3,030 5 3,098 20 3,118 6 3,156 24 3,180 7 3,214 28 3,242 8 3,272 32 3,304 9 3,330 36 3,366 10 3,388 40 3,428 11 3,414 44 3,458 12 3,440 48 3,488 13* 3,466 52 3,518 *Longevity for 13+years shall be computed at$4 per month per year of service, up to a maximum of$100. Fire Ranks Salaries for FY02 Monthly Equipment Operator Tier Yrs Compensation 1 0-6 mos 3,550 2 6 mos+ 3,662 Lieutenant Tier Yrs Adopted 1 0-5 3,758 2 5-10 4,108 3 10+ 4,300 Battalion Chief Tier Yrs Adopted 1 0-5 4,350 2 5-10 4,671 3 10+ 4,900 Assistant Chief Tier Yrs Adopted 1 0-5 4,950 2 5-10 5,266 3 10+ 5,900 *Longevity shall be computed at$4 per month per year of service, up to a maximum of$100. ** Based on contract approved by City Council on September 13, 2001. 237 i S in A T-1-S'TICAL SECTION (Unaudited) The Statistical Section presents multi-year data for expenditures, revenues, property tax levies and collections, property tax rates and valuations for overlapping governments, ratios of bonded debt, legal debt margin, overlapping debt, ratio of debt service to general expenditures, revenue bond coverage, property value/construction, principal taxpayers and miscellaneous statistics. BAD 239 BAYTOWN CITY OF BAYTOWN Table 1 General Governmental Expenditures By Function Last Ten Fiscal Years (1) (Unaudited) Culture Fiscal General Public Public Public and Capital Debt Year Government Safety(2) Works Health Recreation Outlay Service Total 1991 $6,238,981 $13,353,096 $1,879,409 $285,735 $1,625,336 $1,137,048 $4,923,389 $29,442,994 1992 6,331,776 15,534,596 1,938,235 267,869 1,718,650 679,433 5,073,693 31,544,252 1993 5,476,519 16,077,095 2,663,180 267,200 2,795,874 1,101,870 4,888,781 33,270,519 1994 5,961,228 15,829,639 2,720,466 265,242 2,787,181 1,132,498 4,928,101 33,624,355 1995 5,873,817 16,502,951 2,666,981 294,096 2,788,990 1,252,003 6,293,669 35,672,507 1996 6,301,222 16,705,997 2,755,603 342,401 2,839,181 1,355,744 5,093,918 35,394,066 1997 6,485,210 18,246,361 2,786,163 360,358 3,025,305 2,117,798 5,150,677 38,171,872 1998 6,995,847 18,695,092 2,961,114 438,992 3,439,793 2,648,615 5,409,989 (3) 40,589,442 1999 7,176,152 19,842,557 3,262,660 715,414 3,667,674 2,279,426 6,731,964 43,675,847 2000 7,163,892 21,166,315 3,308,102 811,657 3,761,064 4,192,694 6,966,109 47,369,833 (1)Includes General,Special Revenue and Debt Service funds only. Prior to 1992,Special Revenue funds were accounted for as expendable trust funds. (2)Includes Harris County Narcotics Task Force. (3)The Debt Service for 1998 does not include the$750,000 refunding. Table 2 General Governmental Revenues By Source Last Ten Fiscal Years (1) (Unaudited) Fines, Licenses Forfeitures Charges Fiscal and and Intergov't. for Misc. Year Taxes(2) Permits Penalties Interest Revenues Services Revenue Total 1991 $22,672,754 $149,501 $688,449 $408,155 $3,518,314 $326,682 $327,365 $28,091,220 1992 24,690,927 232,819 1,548,367 347,505 3,274,433 386,161 168,090 30,648,302 1993 25,029,024 165,467 2,218,276 392,372 3,522,452 380,502 129,684 31,837,777 1994 25,021,292 215,405 1,940,463 516,187 4,009,780 434,360 146,548 32,284,035 1995 25,691,230 178,165 1,769,610 298,455 4,203,799 422,221 1,722,121 (3) 34,285,601 1996 27,533,651 233,568 1,692,651 483,680 4,481,001 553,550 216,408 35,194,509 1997 28,885,794 228,450 2,144,476 812,128 5,692,035 788,560 303,878 38,855,321 1998 31,797,677 321,185 2,026,800 990,667 5,984,641 771,002 419,829 42,311,801 1999 35,040,681 262,472 2,007,297 954,929 6,402,659 781,585 487,437 45,937,060 2000 36,464,619 381,238 2,126,620 1,303,594 6,669,183 896,625 401,967 48,243,846 (1)Includes General,Special Revenue and Debt Service funds only. (2)Years after 1994 include Hotel/Motel tax revenue. (3)In 1995,the City of Baytown annexed the Municipal Utility District#3. 241 CITY OF BAYTOWN Table 3 General Government Tax Revenues By Source Last Ten Fiscal Years (Amounts expressed in thousands) (Unaudited) Industrial Fiscal Property Sales Other Use Franchise In-Lieu-of Hotel/ Year Tax Tax Taxes Tax Tax Contracts Motel Tax Total 1991 $11,518,914 $4,818,526 $66,355 $2,298,827 $3,970,132 $ - $22,672,754 1992 11,896,284 5,344,417 55,854 3,113,246 4,281,126 - 24,690,927 1993 12,697,462 5,053,194 48,042 2,568,564 4,661,762 - 25,029,024 1994 12,534,872 5,205,608 66,421 2,664,383 4,550,008 - 25,021,292 1995 12,764,164 5,516,732 56,629 2,508,705 4,581,880 263,120 25,691,230 1996 13,466,899 5,776,682 61,346 2,507,487 5,389,060 332,177 27,533,651 1997 13,898,601 5,841,285 68,356 2,617,518 6,094,701 365,333 28,885,794 1998 14,896,821 6,516,711 86,826 2,687,664 7,151,800 457,855 31,797,677 1999 15,271,575 9,559,251 (1) 87,098 2,885,250 6,781,370 (2) 456,137 35,040,681 2000 15,883,690 9,824,820 (1) 86,529 2,975,104 7,267,981 426,495 36,464,619 (1) Includes additional 1/2-cent sales tax for the Crime Control Prevention District. (2) Industrial District in-lieu-of tax revenues decreased due to exclusions granted to ExxonMobil that reduced their taxable values. Table 4 Assessed and Estimated Actual Value of Property* Last Ten Fiscal Years (Unaudited) Ratio of Taxable Total Value To Fiscal Real Personal Total Real Property Taxable Assessed Year Assessed Value Assessed Value Assessed Value Exemptions Value Value 1991 $1,639,857,410 $279,871,940 $1,919,729,350 $228,241,680 $1,691,487,670 88.1% 1992 1,745,990,100 251,914,430 1,997,904,530 262,237,900 1,735,666,630 86.9% 1993 1,775,464,740 261,497,970 2,036,962,710 313,655,560 1,723,307,150 84.6% 1994 1,729,115,670 242,299,462 1,971,415,132 325,362,200 1,729,115,670 87.7% 1995 1,845,068,400 243,452,602 2,088,521,002 330,532,540 1,757,988,462 84.2% 1996 1,881,086,610 270,540,870 2,151,627,480 328,540,628 1,823,086,852 84.7% 1997 1,916,951,380 293,092,000 2,210,043,380 324,274,752 1,885,768,628 85.3% 1998 2,072,193,212 239,470,560 2,311,663,772 326,274,752 1,985,389,020 85.9% 1999 2,106,746,520 289,329,600 2,396,076,120 298,998,880 2,097,077,240 87.5% 2000 2,162,335,220 302,476,790 2,464,812,010 314,499,500 2,150,312,510 87.2% * Assessed valuations are considered to be 100 percent of actual valuations. 242 CITY OF BAYTOWN Table 5 Property Tax Levies And Collections Last Ten Fiscal Years (Unaudited) Total Current Year %of levy Prior Year Total Ratio of Total Accumulated Delinquent Fiscal Adjusted Taxes Collected Taxes Collections Collection Delinquent to Current Year Tax Levy Collected During Year Collected During Year to Tax levy Taxes Levy 1991 $11,269,272 $11,010,079 97.70% $318,920 $11,328,999 100.53% $1,100,959 9.77% 1992 11,875,019 11,573,394 97.46% 217,313 11,790,707 99.29% 1,261,496 10.62% 1993 12,697,557 12,401,302 97,67% 316,253 12,717,555 100.16% 1,414,602 11.14% 1994 12,728,102 12,293,251 96.58% 233,798 12,527,049 98.42% 1,570,179 12.34% 1995 12,752,053 12,321,641 96.62% 257,373 12,579,014 98.64% 1,669,556 13.09% 1996 13,436,697 12,998,882 96.74% 228,183 13,227,065 98.44% 1,762,349 13.12% 1997 13,899,589 13,471,414 96.92% 263,804 13,735,218 98.82% 1,684,493 12.12% 1998 14,632,913 14,308,231 97.78% 401,379 14,709,610 100.52% 1,235,468 8.44% 1999 15,456,088 14,986,212 96.96% 114,377 15,100,589 97.70% 1,362,613 8.82% 2000 15,948,448 15,283,573 96.44% 371,829 15,655,402 98.78% 1,419,238 8.96% Table 6 Property Tax Rates - Direct And Overlapping Governments Tax Rates (Per$100 Assessed Valuation) Last Ten Fiscal Years (Unaudited) Harris Harris County County School Port of Lee Fiscal City of Harris Hospital Equalization Houston College Year Baytown(1) County(2) District District Authority GCCISD(3) District Total 1991 $0.66500 $0.37470 $0.19610 $0.00400 $0.01530 $1.25200 $0.17168 $2.67878 1992 0.68500 0.38499 0.19621 0.00395 0.01496 1.35300 0.17960 2.81771 1993 0.73703 0.39419 0.18975 0.00428 0.01222 1.50700 0.17960 3.02407 1994 0.73703 0.42533 0,18350 0.00466 0.01316 1.58920 0.17960 3.13248 1995 0.73703 0.48283 0.12381 0.00551 0.01285 1.58920 0.17960 3.13083 1996 0.73703 0.50192 0.12381 0.00562 0.01600 1.68340 0.19860 3.26638 1997 0.73703 0.64784 0.12381 0.00611 0.01959 1.69278 0.19860 3.42576 1998 0.73703 0,64784 0.12381 0.00611 0.02132 1.67324 0.19860 3.40795 1999 0,73703 0.64802 0.14650 0.00629 0.02040 1.66127 0.19860 3.41811 2000 0.73703 0.42075 0.20268 0.00629 0.01830 1.71120 0.21930 3.31555 Sources: (1) City records (2) Harris County and includes Harris CountyFlood Control (3) Goose Creek Consolidated Independent School District 243 CITY OF BAYTOWN Table 7 Ratio Of Net General Bonded Debt To Assessed Value And Net Bonded Debt Per Capita Last Ten Fiscal Years (Unaudited) Taxable Less Net Bonded Debt Fiscal Assessed Bonded Sinking Bonded to Assessed Debt Per Year Population (1) Value(2) Debt Fund Debt Value Capita 1991 64,505 $1,691,487,670 $29,065,000 $818,500 $28,246,500 1.67% $438 1992 65,159 1,735,666,630 28,885,000 467,315 28,417,685 1.64% 436 1993 65,836 1,723,307,150 43,185,000 696,140 42,488,860 2.47% 645 1994 66,712 1,729,115,670 44,640,000 807,942 43,832,058 2.54% 657 1995 67,589 1,757,988,462 53,735,000 1,009,814 52,725,186 3.00% 780 1996 68,466 1,823,086,852 51,860,000 1,185,472 50,674,528 2.78% 740 1997 69,343 1,885,768,628 49,880,000 1,446,936 47,594,867 2.52% 686 1998 71,998 1,985,389,020 67,065,000 1,075,926 65,989,074 3.32% 917 1999 72,791 2,097,077,240 63,865,000 1,312,099 62,552,901 2.98% 859 2000 73,584 2,150,312,510 64,460,000 1,727,956 62,732,044 2.92% 853 (1) Source-Council of Governments population estimate. (2) Assessed valuation per Harris County Appraisal District equals estimated actual value. (3) Source-Census 1990 Table 8 Computation of Legal Debt Margin September 30, 2000 (Unaudited) Article Xl, Section 5,of the Texas Constitution,provides for an overall limitation for Home Rule Cities of$2.50 per$100 assessed valuation. The Attorney General of Texas follows a policy,with respect to Home Rule Cities which have such a$2.50 limitation,of approving ad valorem tax bonds only to the extent that all of such city's ad valorem tax debt can be serviced by a tax rate of$1.50 at 90%collection. Amendments to the City Charter effectively imposed a taxation limit of$0.60 per$100 of"assessed valuation," for all purposes except for tax bond debt service. The City Charter also prohibits the City from increasing taxes on any property until all property subject to ad valorem taxation has a revised or updated value,and prohibits the City from increasing ad valorem taxes on property by more than 10% over the amount levied thereon by the City in the preceding year,except for increases in value due to subsequent improvements. OPERATING DEBT TOTAL TAX RATE RATE RATE Tax Rate Limit $0.60000 $1.50000 $2.10000 Current Tax Rate (0.45700) (0.28003) (0.73703) Available Tax Rate $0.14300 $1.21997 $1.36297 244 CITY OF BAYTOWN Table 9 Ratio of Annual Debt Service Expenditures for General Bonded Debt to Total General Governmental Expenditures (1) Last Ten Fiscal Years (Unaudited) Ratio of Debt Service Interest Total to Total and Total General General Final Fiscal Debt Governmental Governmental l rar Principal Charges Service Expenditures Expenditures 1991 $2,610,000 $2,313,389 $4,923,389 $29,442,994 16.72% 1992 2,830,000 2,243,693 5,073,693 31,544,252 16.08% 1993 2,495,000 2,393,781 4,888,781 33,270,519 14.69% 1994 2,045,000 2,883,101 4,928,101 33,624,355 14.66% 1995 3,100,000 3,235,189 6,335,189 35,672,507 17.76% 1996 1,875,000 3,218,918 5,093,918 35,394,066 14.39% 1997 1,980,000 3,170,677 5,150,677 38,171,872 13.49% 1998 2,255,000 3,154,989 5,409,989 (2) 40,589,442 13.33% 1999 3,200,000 3,531,964 6,731,964 43,675,847 15.41% 2000 3,405,000 3,373,371 6,778,371 47,369,833 14.31% (1) Includes General,Special Revenue and Debt Service Funds only. (2)The Debt Service for 1998 does not include the$750,000 refunding. Table 10 Computation of Direct and Overlapping Debt September 30, 2000 (Unaudited) Percentage Amount Applicable Applicable Net Debt to City Of to City Of Jurisdiction* Outstanding Baytown Baytown Harris County City of Baytown,Texas $62,732,044 100.00% $62,732,044 Harris County 1,717,334,036 1.27% 21,810,142 Goose Creek CISD 137,479,002 43.50% 59,803,366 Lee College District 12,210,000 43.50% 5,311,350 Total Direct and Overlapping Debt $1,929,755,082 $149,656,902 Per Capita Direct and Overlapping Debt $2,034 Chambers County City of Baytown,Texas $62,732,044 100.00% $62,732,044 Chambers County 19,780,000 12.45% 2,462,610 Goose Creek CISD 137,479,002 43.50% 59,803,366 Lee College District 12,210,000 43.50% 5,311,350 Total Direct and Overlapping Debt $232,201,046 $130,309,370 Per Capita Direct and Overlapping Debt $1,771 * The City of Baytown is located within two counties;therefore,the per capita debt is reflected in two calculations. A resident would either live in Harris or Chambers County, not both. 245 CITY OF BAYTOWN Table 11 Revenue Bond Coverage: Water And Sewer Bonds Last Ten Fiscal Years (Unaudited) Net Revenue Interest Direct Available and Fiscal Total Operating for Debt Fiscal Year Revenues(1) Expenses(2) Service Principal Charges Total Coverage 1991 $ 9,351,398 $ 7,964,624 $1,386,774 $ 345,000 $ 1,115 $ 346,115 4.01 1992 10,331,563 8,258,984 2,072,579 170,000 444,469 614,469 3.37 1993 11,321,581 8,238,736 3,082,845 185,000 678,567 863,567 3.57 1994 12,414,936 8,724,433 3,690,503 310,000 944,775 1,254,775 2.94 1995 13,221,600 8,700,184 4,521,416 545,000 1,231,929 1,776,929 2.54 1996 14,297,458 9,247,111 5,050,347 680,000 1,492,438 2,172,438 2.32 1997 13,724,726 9,183,461 4,541,265 725,000 1,631,706 2,356,706 1.93 1998 15,248,711 9,611,409 5,637,302 890,000 1,599,488 2,489,488 2.26 1999 14,444,950 9,478,261 4,966,689 1,175,000 1,666,788 2,841,788 1.75 2000 15,806,065 10,345,996 5,460,069 1,250,000 1,540,379 2,790,379 1.96 (1) Includes operating and interest revenue. (2) Direct operating expenses are total operating expenses excluding depreciation expense. Table 12 Property Value And Construction Last Ten Fiscal Years (Unaudited) New Construction(1) Property Property Bank Fiscal Value in Building Value in Deposits Year Thousands Permits Thousands in Hundreds 1991 $1,694,627 630 $34,507 (2) 1992 1,733,579 659 28,546 $5,230,572 1993 1,722,801 524 22,006 5,107,720 1994 1,726,945 727 38,506 6,149,096 1995 1,757,980 592 63,832 3,609,753 (3) 1996 1,823,087 407 39,263 3,629,916 (3) 1997 1,885,769 404 32,752 3,679,025 (3) 1998 1,985,389 691 39,657 6,114,423 (3) 1999 2,097,077 700 39,238 4,350,942 (4) 2000 2,150,313 640 70,200 4,873,270 (4) (1) Source-City of Baytown Building and Code Enforcement Department. (2) Data not available. (3) NationsBank,Bank of America,N.A.,Lone Star and Bank One's total deposit data is not available. (4) Bank of America,N.A.,Bank One,Bank United and Wells Fargo Bars total deposit data is not available. 246 CITY OF BAYTOWN Table 13 Principal Taxpayers For The Year Ended September 30, 2000 (Unaudited) Percentage 2000 of Total Assessed Assessed Taxpayer Type of Business Valuation Valuation ExxonMobil Chemical and Refining $143,102,760 6.65% El Dorado Nitrogen Chemical Plant 46,526,970 2.16% First Chemical Texas LP Chemical Plant 46,460,320 2.16% Bayer Corporation Chemical Plant 27,145,300 1.26% Reliant Energy HL&P Electric Utility 45,194,250 2.10% GTE/Verizon Telephone Utility 19,596,710 0.91% Camden Property Trust Real Estate 19,399,940 0.90% Baytown Medical Center Hospital 13,400,000 0.62% Memorial NW Pavillion LTD Real Estate 12,189,870 0.57% Enichem Elastomers Chemical Plant 10,318,260 0.48% Total Top Ten Taxpayers Assessed Valuation $383,334,380 17.83% Table 14 Demographic Statistics Last Ten Fiscal Years (Unaudited) (2) Per (3) (4) (5) (6) Fiscal (1) Capita Median Years Of School Unemployment Year Population Income Age Education Enrollment Rate 1991 64,505 $13,422 29.6 12.9 17,704 9.00% 1992 65,159 13,882 29.8 12.0 17,918 11.40% 1993 65,836 14,341 30.0 13.0 17,994 8.20% 1994 66,712 14,800 30.1 14.7 17,900 7.30% 1995 67,589 15,259 30.3 14.7 17,796 6.60% 1996 68,466 15,709 30.4 14.7 17,837 6.61% 1997 69,343 16,168 30.6 14.7 18,090 6.30% 1998 71,998 16,627 30.7 14.8 18,144 4.94% 1999 72,791 17,086 30.9 14.8 18,098 5.30% 2000 73,584 17,546 31.0 14.8 17,883 5.10% (1) Source-Council of Governments population estimate. (2) Projected estimates from the Planning and Community Development Department. (3) Projected estimates from the Planning and Community Development Department. (4) Projected estimates from the Planning and Community Development Department. (5) Source-Goose Creek Consolidated Independent School District. (6) Source-Texas Employment Commission. 247 CITY OF BAYTOWN Table 15 Miscellaneous Statistical Information for the Year Ended September 30, 2000 Date of Incorporation January 24, 1948 Date of Charter January 24, 1948 Area Incorporated(square miles) 34 Form of Government Council-Manager Education Number of Public Schools 25 Number of Teachers 1,175 Number of Students Registered 17,883 Miles of Street 350 miles Miles of Sewers Storm 235 Sanitary 400 Parks&Recreation Parks 42 Parks-Acres 891 Parks-Developed 384 Parks-Undeveloped 506 Number of Municipal Pools 3 Lighted Ball Diamonds 18 Lighted Tennis Courts 14 Community Centers 3 Municipal Water System Number of Water Customers 18,222 System Capacity (Million Gallons per Day Design Flow) 13 MGD Miles of Water Mains 410 miles Municipal Sewer System Number of Sewer Connections 17,807 System Capacity (Million Gallons per Day Design Flow) 16.2 MGD Number of Street Lights 3,509 City Employees-September 30, 2000 605 248 1 COMPONENT UNITS BAYTOWNAREA WA TER AUTHORITY Baytown Area Water Authority, "BAWA", is a water authority created by Texas Legislature to purchase and distribute surface and/or underground supplies for the City and surrounding communities. The City accounts for approximately 88% of BAWA's annual sales. BAWA is considered a component unit of the City of Baytown. BATOWN 249 BAYTOWN BAYTOWN AREA WATER AUTHORITY (BAWA) ORGANIZATION CHART Board of Directors General Manager Plant Manager Director of Public Works/ Utilities Superintendent Water Treatment Baytown Area Water Authority 251 MAJOR BUDGET ISSUES Fiscal Year 2001-02 BAYTOWN AREA WATER AUTHORITY This fund accounts for the activities of the Baytown Area Water Authority (BAWA). BAWA is a water authority created by the Texas Legislature to supply water for the City of Baytown (City)and surrounding communities. The City comprises approximately 88% of BAWA's annual sales. BAWA is a separate legal entity; however, it is considered a component unit of the City. REVENUES The 2001-02 budget projects sales of$5,579,956 for 12.1 million gallons per day (MGD) based upon average rainfall years. Fluctuations to average rainfall can significantly impact actual sales. No increases are projected to BAWA's current rate structure of$1.26 per 1,000 gallons for the City of Baytown and $1.29 per 1,000 gallons for customers outside the city. Since the inception of the BAWA plant in April 1981, there have been three rate increases in 1988, 1993 and 1999. The 1999 increase provided funding for the issuance of debt for plant expansion. EXPENDITURES Total operating expenditures for the 2001-02 budget are $6,136,345, an increase of$577,707 or 10.4%. These expenses exclude the CIP transfer discussed in the Capital Improvement Program section. Highlights of major increases include: • An increase of$55,235 in electrical costs. • Operational increases of $67,545 in personnel services that includes increases in health care costs and market and merit adjustments. • Projected increase of$71,400 for increases in water volume and related chemical expenditures. • Replacement of a 1989 truck and a 1983 tractor for$45,000. • Lagoon cleaning and tank inspection of$50,000. • The debt service payment had a net increase of$295,739 which primarily included the first year payment for bonds that will be issued in 2002 totaling$4,403,000 (See Capital Improvement Program for additional information). Raw Water Supply Cost—BAWA purchases raw water from the City of Houston. The raw water supply contract with the City of Houston is in effect through the year 2020 and sets the maximum amount of raw water to be delivered to the BAWA plant at 11.9 MGD without penalties. BAWA anticipates no rate increase from the City of Houston for next year; therefore, there will be no pass through increase in the cost of raw water for the 2002 fiscal year. The surcharge for water purchased over the 11.9 MGD is nominal at this time. Debt Service — The current debt service requirement for 2001-02 is $2,329,258. This includes an increase of $377,927 for new debt issuance and $1,951,331 for existing debt. Two of the five bond issues outstanding will be paid off by fiscal year 2003. The pay off of these bonds provides debt capacity for future bond issues. CAPITAL IMPROVEMENT PROGRAM The BAWA Surface Water Treatment Plant expansion should be completed by the fall of 2001 and will increase the current rating of 13 MGD to an estimated 19.5 MGD. The expanded plant will be able to produce approximately 26 MGD on a short-term basis, if necessary. The additional plant capacity will be available for the first quarter of the year 2002. A comprehensive rate study was conducted in 2001 to address the potential impact the new customers would have on the existing rates and plant capacity. BAWA has experienced no shortages of raw water supply to the plant or interruptions to service to its customers. As part of the study, BAWA plans to upgrade plant capacity to 26 MGD. Revenue bonds totaling $4,403,000 will be issued in 2002 for this project. There is currently one line supplying water to BAWA's major customer, the City of Baytown. A second line is planned in 2005 at an estimated cost of $3,500,000. 252 1 MAJOR BUDGET ISSUES Fiscal Year 2001-02 The 2002 budget includes a transfer to the BAWA Capital Improvement Program (CIP) of $622,073, which represents non-operating revenues received from a mineral royalty. Utilizing non-operating funds in the CIP program will reduce the amount of debt issued in the future. WORKING CAPITAL In order to maintain fiscal stability, governmental entities maintain a working capital balance to meet daily liquidity needs. Appropriate levels of working capital vary from entity to entity based on the relative impact of particular circumstances or financial conditions. The goal for working capital is 45 to 60 days. Working capital is defined as current assets (e.g. cash, investments, accounts receivable) less current liabilities (e.g. accounts payable). Projected working capital is estimated to be 68 days as of September 2002. 253 J CITY OF BAYTOWN BAYTOWN AREA WATER AUTHORITY FUND 510 BUDGET SUMMARY BY FUND Actual Budget Estimated Adopted 1999-00 2000-01 2000-01 2001-02 Revenues Sale of Water-Baytown $ 4,866,249 $ 4,856,544 $ 4,899,825 $ 4,927,829 Sale of Water-Other 646,075 635,648 647,419 652,127 Interest Revenue 91,816 - 66,968 40,000 Mineral Royalties 273,341 127,604 499,988 250,000 Total Revenues 5,877,481 5,619,796 6,114,200 5,869,956 Expenditures Personal Services 650,795 698,119 697,133 765,664 Supplies 2,049,198 2,191,200 2,232,762 2,258,500 Maintenance 124,969 148,800 143,300 202,200 Services 428,047 447,000 479,352 495,723 Total Operating 3,253,009 3,485,119 3,552,547 3,722,087 Capital Outlay - - - 45,000 Transfers Out-Debt 2,033,874 2,033,519 2,031,019 2,329,258 Transfers Out-Capital Improvement - - - 622,073 Contingency - 40,000 - 40,000 Total Expenditures 5,286,883 5,558,638 5,583,566 6,758,418 Excess(Deficit)Revenues Over Expenditures 590,598 61,158 530,634 (888,462) Working Capital-Beginning 1,033,075 1,623,673 1,623,673 2,154,307 Working Capital-Ending $ 1,623,673 $ 1,684,831 $ 2,154,307 $ 1,265,845 No.of Working Capital Days 112 ill 141 68 254 CITY OF BAYTOWN BAYTOWN AREA WATER AUTHORITY FUND 510 OPERATING RESULTS Actual Budget Estimated Adopted 1999-00 2000-01 2000-01 2001-02 Operating Revenues Sale of Water-Baytown $ 4,866,249 $ 4,856,544 $ 4,899,825 $ 4,927,829 Sale of Water-Other 646,075 635,648 647,419 652,127 Total Revenues 5,512,324 5,492,192 5,547,244 5,579,956 Operating Expenses Personal Services 650,795 698,119 697,133 765,664 Raw Water Purchases 1,591,274 1,610,000 1,613,000 1,625,000 Supplies 457,924 581,200 619,762 633,500 Maintenance 124,969 148,800 143,300 202,200 Services 428,047 447,000 479,352 535,723 Depreciation 418,230 443,635 341,775 481,905 Total Expenditures 3,671,239 3,928,754 3,894,322 4,243,992 Operating Income(Loss) 1,841,085 1,563,438 1,652,922 1,335,964 Non-operating Interest Revenue and Other 365,157 127,604 566,956 290,000 Interest Expenses and Other (683,874) (823,519) (781,019) (957,078) Transfers out-Capital Improvement (622,073) Total Non-operating Expenses (318,717) (695,915) (214,063) (1,289,151) Net Income(Loss) $ 1,522,368 $ 867,523 $ 1,438,859 $ 46,813 Reconciliation of Net Income(Loss)to Revenues Over(Under)Expenses: Net Income(Loss) $ 1,522,368 $ 867,523 $ 1,438,859 $ 46,813 Principal Debt Retirement (1,350,000) (1,250,000) (1,250,000) (1,372,180) Capital Outlay - - - (45,000) Depreciation 418,230 443,635 341,775 481,905 Revenues Over(Under)Expenditures $ 590,598 $ 61,158 $ 530,634 $ (888,462 255 BAYTOWN CITY OF BAYTOWN PROGRAM SUMMARY 3070 BAYTOWN AREA WATER AUTHORITY Program Description • Maintain Optimization Standards as classified by Operate and maintain a 17.0 MGD design capacity surface TNRCC's Texas Optimization Program. water treatment facility with a projected flow of 12.1 • Operate the bacteriological laboratory in a manner MGD in fiscal year 2001-02 and a certified that exceeds the requirements as set fourth by Texas bacteriological laboratory, which currently serves 7 Department of Health. customers with the City of Baytown using 88% of • Develop and maintain a staff of highly trained water production. Following and complying with the TNRCC professionals to better serve customers. Rules and Regulations for Public Water Supplies adopted 1992,National Primary Drinking Water Regulations, Safe Major Objectives Drinking Water Act, Surface Water Treatment Rule, and • Produce 12.1 MGD of water. the Criteria for Certified Bacteriological Laboratories. • Maintain finished water turbidity consistently less Providing BAWA's customers with high quality, safe than 0.1 NTU. drinking water and consistent water pressure for fire . Provide QA/QC and mathematical training for protection. personnel. • Meet the lead/copper rule for the tenth year of Major Goals monitoring. • Maintain water quality necessary to be classified as • Increase public relations by working with the "Meeting Optimum Corrosion Control"by TNRCC. educational system in the area to provide more tours • Maintain"Superior Public Water System"status. of the facility. Actual Budget Estimated Projected Workload Measures 1999-00 2000-01 2000-01 2001-02 1. Bacteriological Samples received 1,222 1,299 1,224 1,254 2. Water quality calls 15 12 15 15 3. Average MGD of water produced 11.9 11.91 12.0 500 Performance Measures 1. Days without interruption of service 365 365 365 365 2. Days finished water<0.1 NTU 365 365 365 365 3. Bacteriological samples analyzed 1,220 1,299 1,224 1,254 4. Water quality calls investigated 5 5 7 7 5. Days above 12.1 MGD 154 200 190 200 257 CITY OF BAYTOWN SERVICE LEVEL BUDGET 3070 BAYTOWN AREA WATER AUTHORITY Actual Budget Estimated Adopted Acct# Acct Description 1999-00 2000-01 2000-01 2001-02 7100 Personal Services 71031 Contract Personal Services $ 650,795 $ 698,119 $ 697,133 $ 765,664 Total Personal Services 650,795 698,119 697,133 765,664 7200 Supplies 72001 Office 3,760 2,500 2,500 2,500 72002 Postage 444 600 500 500 72007 Wearing Apparel 5,179 7,000 6,000 6,000 72016 Motor Vehicle 4,468 3,500 4,000 4,500 72021 Minor Tools 847 2,800 2,800 2,800 72026 Cleaning&Janitorial 1,544 2,000 1,500 2,000 72031 Chemical 418,459 516,000 522,000 532,800 72032 Medical 574 600 600 600 72041 Educational 761 1,200 1,200 1,200 72051 Untreated Water 1,591,274 1,625,000 1,665,662 1,679,600 72055 laboratory Supplies 21,888 30,000 26,000 26,000 Total Supplies 2,049,198 2,191,200 2,232,762 2,258,500 7300 Maintenance 73011 Buildings 2,608 3,000 3,000 3,000 73021 Filtration Plants 3,781 8,000 5,000 58,000 73022 Sanitary Sewers - 600 600 600 73025 Streets Sidewalks&Curbs 85 700 700 700 73027 Heating&Cooling System 2,915 4,000 4,000 4,400 73028 Electrical Maintenance 16,394 50,000 30,000 50,000 73041 Furniture&Fixtures 1,451 1,000 2,000 1,000 73042 Machinery&Equipment 91,734 75,000 90,000 75,000 73043 Motor Vehicles 6,001 6,000 8,000 9,000 73045 Radio&Testing Equipment - 500 - 500 Total Maintenance 124,969 148,800 143,300 202,200 7400 Services 74001 Communication 9,700 10,000 10,000 10,000 74002 Electric Service 359,913 355,000 406,845 410,235 74011 Hire Of Equipment 5,995 8,000 5,000 8,000 74012 Insurance 20,412 24,000 18,807 21,358 74021 Special Services 6,899 18,500 7,000 12,500 74022 Audits 8,010 9,000 9,000 10,800 74036 Advertising 792 600 800 800 74041 Travel&Reimbursables 3,090 4,000 4,000 4,000 74042 Education&Training 7,050 11,500 11,500 11,500 74051 Rents 5,865 5,400 5,400 5,400 74071 Association Dues 321 1,000 1,000 1,130 Total Services 428,047 447,000 479,352 495,723 258 CITY OF BAYTOWN SERVICE LEVEL BUDGET 3070 BAYTOWN AREA WATER AUTHORITY Actual Budget Estimated Adopted Acct# Acct Description 1999-00 2000-01 2000-01 2001-02 Total Operating 3,253,009 3,485,119 3,552,547 3,722,087 8000 Capital Outlay 84043 Motor Vehicles - - 45,000 Total Capital Outlay - - - 45,000 9000 Other Financing Uses 91511 To BAWA Debt Service 2,033,874 2,033,519 2,031,019 2,329,258 91517 To BAWA Capital Improv - - - 622,073 Total Other Financing Uses 2,033,874 2,033,519 2,031,019 2,951,331 9900 Contingencies 99001 Contingencies - 40,000 - 40,000 Total Contingencies - 40,000 - 40,000 TOTAL DEPARTMENT $ 5,286,883 $ 5,558,638 $ 5,583,566 $ 6,758,418 259 CITY OF BAYTOWN BAYTOWN AREA WATER AUTHORITY REVENUE BONDS LONG TERM DEBT AMORTIZATION SCHEDULES Amount Requirements Amount Revenue Amount of Outstanding Fiscal Year 2001-02 Outstanding Bonds Issue October.Null Principal I Interest I Total Se t.,2002 Series, 1979 $ 2,500,000 $ 1,250,000 $ 1,250,000 $ 79,688 $ 1,329,688 $ - Series, 1994 815,000 815,000 - 48,493 48,493 815,000 Series, 1997 1,350,000 1,350,000 67,006 67,006 1,350,000 Series, 1999 9,095,000 9,095,000 - 506,145 506,145 9,095 000 Subtotal 12,510,000 1,250,000 701,331 1,951,331 11,260,000 Series,2001 (estimated) 4,403,000 - 122,180 255,747 377,927 4,280,820 $ 12,510,000 $ 1,372,180 $ 957,078 $ 2,329,258 $ 15,540,820 Combined BAWA Debt,All Series Debt Requirements to Maturity Fiscal Principal Total Total Year 5/01 Interest Requirement 2002 1,250,000 701,331 1,951,331 2003 1,015,000 621,644 1,636,644 2004 415,000 558,401 973,401 2005 440,000 534,733 974,733 2006 465,000 509,415 974,415 2007 490,000 482,500 972,500 2008 520,000 454,080 974,080 2009 550,000 423,545 973,545 2010 585,000 392,195 977,195 2011 610,000 362,945 972,945 2012 645,000 331,835 976,935 2013 675,000 298,618 973,618 2014 710,000 263,518 973,518 2015 745,000 225,888 970,888 2016 785,000 186,030 971,030 2017 825,000 143,640 968,640 2018 870,000 99,090 969,090 2019 915,000 51,240 966,240 5 12,510,000 $ 6,640,646 $ 19,150,646 Combined BAWA Debt,All Series _ Olnmrest Debt Requirement to Maturity 2500 ■Principal 2.000 e 'e 1500 `e m Es 1.000 0,500 0.000 2002 2003 2004 2005 2006 2007 2008 2009 2010 2011 2012 2013 2014 2015 2016 2017 2018 2019 Focal Year 260 CITY OF BAYTOWN BAYTOWN AREA WATER AUTHORITY REVENUE BONDS DETAIL DEBT AMORTIZATION SCHEDULES Fiscal Interest Principal Interest Interest Annual Principal Total Year Rate Due 5/01 Due 5101 Due 11/01 Re uirement Outstandinp I Outstanding Revenue Bond,Series 1979 Date of Issue-September 1, 1979 Term-23 Years 2000 7.30% $ - $ 79,688 $ 79,688 $ 159,375 $ 2,500,000 $ 2,739,063 2001 7.30% 1,250,000 79,688 79,688 1,409,375 1,250,000 1,329,688 2002 7.30% 1,250,000 39,844 39,844 1,329,688 - $ 2,500,000 $ 199,219 $ 199,219 $ 2,898,438 Revenue Bond,Series 1994 Date of Issue-November 1, 1994 Term-9 Years 2000 5.95% $ - $ 24,246 $ 24,246 $ 48,493 $ 815,000 $ 960,478 2001 5.95% - 24,246 24,246 48,493 815,000 911,985 2002 5.95% - 24,246 24,246 48,493 815,000 863,493 2003 5.95% 815,000 24,246 24,246 863,493 - - $ 815,000 $ 96,985 $ 96,985 $ 1,008,970 Revenue Bond,Series 1997 Date of Issue-December 4, 1997 Term- 10 Years 2000 $ - $ 33,503 $ 33,503 $ 67,006 $ 1,350,000 $ 1,715,523 2001 - 33,503 33,503 67,006 1,350,000 1,648,516 2002 - 33,503 33,503 67,006 1,350,000 1,581,510 2003 7.375% 200,000 33,503 33,503 267,006 1,150,000 1,314,504 2004 4.375% 205,000 26,128 26,128 257,256 945,000 1,057,248 2005 4.450% 215,000 21,644 21,644 258,288 730,000 798,960 2006 4.550% 230,000 16,860 16,860 263,720 500,000 535,240 2007 4.600% 245,000 11,628 11,628 268,255 255,000 266,985 2008 4.700% 255,000 5,993 5,993 266,985 - - $ 1,350,000 $ 216,264 $ 216,264 $ 1,782,529 Revenue Bond,Series 1999 Date of Issue-November 1, 1999 Term-20 Years $ 16,019,675 2000 5.565% $ - $ 253,073 $ - $ 253,073 $ 9,095,000 15,766,603 2001 5.565% - 253,073 253,073 506,145 9,095,000 15,260,458 2002 5.565% - 253,073 253,073 506,145 97095,000 14,754,313 2003 5.565% - 253,073 253,073 506,145 9,095,000 14,248,168 2004 7.000% 210,000 253,073 253,073 716,145 8,885,000 13,532,023 2005 7.000% 225,000 245,723 245,723 716,445 8,660,000 12,815,578 2006 7.000% 235,000 237,848 237,848 710,695 8,425,000 12,104,883 2007 7.000% 245,000 229,623 229,623 704,245 8,180,000 11,400,638 2008 7.000% 265,000 221,048 221,048 707,095 7,915,000 10,693,543 2009 5.700% 550,000 211,773 211,773 973,545 7,365,000 9,719,998 2010 5.000% 585,000 196,098 196,098 977,195 6,780,000 8,742,803 2011 5.100% 610,000 181,473 181,473 972,945 6,170,000 7,769,858 2012 5.150% 645,000 165,918 165,918 976,835 5,525,000 6,793,023 2013 5.200% 675,000 149,309 149,309 973,618 4,850,000 5,819,405 2014 5.300% 710,000 131,759 131,159 973,518 4,140,000 4,845,888 2015 5.350% 745,000 112,944 112,944 970,888 3,395,000 3,875,000 2016 5.400% 785,000 93,015 93,015 971,030 2,610,000 2,903,970 2017 5.400% 825,000 71,820 71,820 968,640 1,785,000 1,935,330 2018 5.500% 870,000 49,545 49,545 969,090 915,000 966,240 2019 5.600% 915,000 25,620 25,620 966,240 - - $ 9,095,000 $ 3,588,874 $ 3,335,801 $ 16,019,675 261 ORDINANCE NO. 9224 AN ORDINANCE APPROVING THE BUDGET FOR THE BAYTOWN AREA WATER AUTHORITY (BAWA) FOR THE FISCAL YEAR BEGINNING OCTOBER 1, 2001, AND ENDING SEPTEMBER 30, 2002; AND PROVIDING FOR THE EFFECTIVE DATE THEREOF. WHEREAS, the Board of Directors of the Baytown Area Water Authority (BAWA) has adopted a budget for BAWA for the fiscal year beginning October 1, 2001, and ending September 30, 2002; and WHEREAS,the General Manager of BAWA has submitted said budget to the City Council of the City of Baytown for approval; and WHEREAS,after full and final consideration,it is the opinion ofthe City Council ofthe City of Baytown that the budget should be approved;NOW THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF BAYTOWN,TEXAS: Section 1: That the City Council of the City of Baytown, Texas, hereby approves the budget of the Baytown Area Water Authority(BAWA)for the fiscal year beginning October 1,2001, and ending September 30, 2002, in the amount of SIX MILLION SEVEN HUNDRED FIFTY- EIGHT THOUSAND FOUR HUNDRED EIGHTEEN AND N01100 DOLLARS($6,758,418.00). A copy of the above referenced budget for BAWA is attached hereto,marked Exhibit"A,"and made a part hereof for all intents and purposes. Section 2: This ordinance shall take effect immediately from and after its passage by the City Council of the City of Baytown. INTRODUCED,READ and PASSED by the affirmative vote of the City Council of the City of Baytown this the 130'day of September, 2001. PETE C. ALFARO, Mayor ATTEST: p.YTOIy� OX GAW W. S APPROVED A •R02: OIACIO RAMIREZ, SR., Attorney 262 COMPONENT UNITS CRIME CONTROL AND PRE I'Ell DISTRICT The Crime Control and Prevention District, "CCPD", is a fund established by a five year 1/2-cent sales tax approved by voters in 1998 for crime control and prevention efforts. , BAYTO" N MAJOR BUDGET ISSUES Fiscal Year 2001-02 CRIME CONTROL AND PREVENTION DISTRICT The fiscal year 2001-02 budget represents year four of a five-year sales tax passed by voters in 1998 for crime control and prevention efforts. The half-cent sales tax is collected by the state and remitted monthly to the City. REVENUES—Sales tax is projected at$3,366,000 for fiscal year 2001-02 and is based on a 2%growth estimate. OPERATING EXPENDITURES—Operating expenditures for 2001-02 are projected at$1,470,848. This includes funding for ten police positions and a full year cost of operating the new jail facility that will be completed during the 2000-01 fiscal year. Other highlights of the budget include the following: • Increases in personnel services due to market adjustments in existing budgeted positions, 2002 merit program and an increase in health care cost. $50,529 • Radio infrastructure maintenance- The original maintenance period for the 800-trunking radio equipment will expire at end of the 2001 budget year. This proposal provides an annual 24/7 maintenance agreement for the 4 Consoles, 10 Astro mobile control stations, 18 Control stations, 1 Radio network control and I data base station. $41,747 • One-half year of funding for reimbursement to the General Fund for a full-time Municipal Court Judge. See General Fund for more information. $33,786 • One full year of funding for reimbursement to the General Fund for the addition of a Property Room Disposal Technician. See General Fund for more information. $34,529 • Police Lieutenant-This program places an additional Lieutenant on Patrol to provide better staff coverage to the shifts. See General Fund for more information. $35,000 • Full year of funding for five new Jailers. See General Fund for more information. $205,751 CAPITAL EXPENDITURES—The capital budget for CCPD is$566,088 and includes the following: • Vehicle replacements — The budget includes funding for the replacement of five midsize vehicles ($111,000), nine full-size vehicles ($207,000), three'/.ton pickup trucks with lift gates($76,500), two sport utility vehicles ($56,000)including equipment,two radar units and thirteen light bars($26,800)and two K-9 cages($2,800).$480,100 • Radio and Testing Equipment — The budget includes funding for two handheld radios for victims of violence units($6,000),replacement batteries for 800-trunking portables radios($18,675),reprogramming of all portable and mobile radios ($3,281), and a bi-directional antenna system that will enable the mobile data terminals to have direct access to state and federal databases($24,000). $51,956 • Municipal Court Imaging Software—The budget includes funding for year two of four payments to.the Capital Replacement Fund. $34,032 WORKING CAPITAL Projected working capital for fiscal year 2001-02 is $1,050,723 (113 days). The City's goal is to maintain at least 60 days working capital in its operating funds. Transitional funding of$600,000 has been included in the 2001-02 budget to assist with the transition to General Fund support in the event the CCPD sales tax is not re- authorized by the voters. This cost was included in the five year CCPD financial plan in years 4 and 5. The budget, as presented, provides the resources needed to operate the new jail and court facility and continue planned law enforcement initiatives. 264 CITY OF BAYTOWN CRIME CONTROL AND PREVENTION DISTRICT FUND 202 BUDGET SUMMARY BY FUND Actual Budget Estimated Adopted 1999-00 2000-01 2000-01 2001-02 Revenues CCPD Sales Tax $ 3,218,944 $ 3,255,717 $ 3,300,000 $ 3,366,000 Interest Income 172,198 100,000 160,000 100,000 Total Revenues 3,391,142 3,355,717 3,460,000 3,466,000 Operations Personnel Services 428,848 548,710 517,611 599,239 Supplies - 20,264 19,861 21,674 Maintenance 9,911 45,169 33,300 123,693 Services 26,922 425,510 459,687 726,242 Total Operating 465,681 1,039,653 1,030,459 1,470,848 Capital Outlay Building Improvements 900,000 1,162,582 1,162,582 - Furniture&Fixtures - 112,938 99,832 2,800 Machinery&Equipment - 86,922 86,307 26,800 Motor Vehicles 358,264 432,200 429,203 450,500 Radio&Testing Equipment - - - 51,956 Capital Lease Purchases - 34,032 34,032 34,032 Total Capital 1,258,264 1,828,674 1,811,956 566,088 Transfer to GOIS 877,092 757,908 757,908 753,383 Transitional Funding - 200,000 200,000 600,000 Total Expenditures 2,601,037 3,826,235 3,800,323 3,390,319 Excess(Deficit)Revenues Over Expenditures 790,105 (470,518) (340,323) 75,681 Working Capital-Beginning 525,260 1,315,365 1,315,365 975,042 Working Capital-Ending S 1,315,365 $ 844,847 $ 975,042 $ 1,050,723 No. of Working Capital Days 185 81 94 113 265 CITY OF BAYTOWN SERVICE LEVEL BUDGET 2000 CRIW CONTROL AND PREVENTION DISTRICT Actual Budget Estimated Adopted Acct# Acct Description 1999-00 2000-01 2000-01 2001-02 7100 Personal Services 71002 Regular Wages $ 320,299 $ 399,328 $ 387,616 $ 428,370 71009 Overtime 249 - 4,240 - 71021 Health&Dental Insurance 31,660 30,949 31,721 44,137 71022 TMRS 45,476 57,104 55,510 62,542 71023 FICA 23,859 29,866 29,534 32,064 71028 Workers Compensation 7,305 9,102 8,990 9,765 71051 Merit&Across The Board - 22,361 22,361 Total Personal Services 428,848 548,710 517,611 599,239 7200 Supplies 72001 Office - 300 - 300 72006 Clothing Allowance - 2,400 2,400 2,400 72007 Wearing Apparel - 2,370 2,370 2,220 72016 Motor Vehicle - 13,521 13,521 14,317 72021 Minor Tools - - - 764 72041 Educational - 1,673 1,570 1,673 Total Supplies - 20,264 19,861 21,674 7300 Maintenance 73042 Machinery&Equipment - 18,750 21,042 60,528 73043 Motor Vehicles 9,911 25,419 12,258 20,418 73045 Radio&Testing Equipment - - - 41,747 73053 Vehicle Repair-Collision - 1,000 - 1,000 Total Maintenance 9,911 45,169 33,300 123,693 7400 Services 74001 Communication - 2,735 - 2,735 74002 Electric Service - 2,028 74012 Insurance - - - 8,238 74011 Hire of Equipment 26,235 34,625 37,171 35,075 74026 Janitorial Services - - - 780 74041 Travel&Reimbursables 2,300 2,374 - 74042 Education&Training - 4,750 4,750 1,000 74047 Support of Prisoners 687 381,100 415,392 608,071 74053 Court Services - - - 68,315 Total Services 26,922 425,510 459,687 726,242 Total Operating 465,681 1,039,653 1,030,459 1,470,848 8000 Capital Outlay 80001 Furniture&Fixtures 5,625 - - 2,800 82011 Building&Improvements - 75,000 75,000 - 84041 Furniture&Fixtures 112,938 99,832 - 84042 Machinery&Equipment - 86,922 86,307 26,800 84043 Motor Vehicles 352,639 432,200 429,203 450,500 84045 Radio&Testing Equipment - - - 51,956 86011 Capital Lease Purchases - 34,032 34,032 34,032 Total Capital Outlay 358,264 741,092 724,374 566,088 266 CITY OF BAYTOWN SERVICE LEVEL BUDGET 2000 CRIME CONTROL AND PREVENTION DISTRICT Actual Budget Estimated Adopted Acct# Acct Description 1999-00 2000-01 2000-01 2001-02 9000 Other Financing Uses 91203 To CCPD Construction Fund 900,000 1,087,582 1,087,582 91401 To GOIS 877,092 757,908 757,908 753,383 Total Other Financing Uses 1,777,092 1,845,490 1,845,490 753,383 9900 Contingencies 99001 Contingencies - 200,000 200,000 600,000 Total Contingencies - 200,000 200,000 600,000 TOTAL DEPARTMENT $ 2,601,037 $ 3,826,235 $ 3,800,323 $ 3,390,319 267 ORDINANCE NO. 9214 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF BAYTOWN, TEXAS, APPROVING THE BUDGET OF THE BAYTOWN CRIME CONTROL AND PREVENTION DISTRICT FOR THE ENSUING FISCAL YEAR, BEGINNING OCTOBER 1, 2001, AND ENDING SEPTEMBER 30, 2002; AND PROVIDING FOR THE EFFECTIVE DATE THEREOF. ww*+w+w*w*******w*****+***ww+*+w*+**ww**+*+ww**+*+****+***ww*+w*w+****ww+w+*+* WHEREAS, the Board of Directors of the Baytown Crime Control and Prevention District (the "District') has adopted a budget for the District for the fiscal year beginning October 1, 2001, and ending September 30, 2002; and WHEREAS, the Board of Directors of the District has submitted said budget to the City Council of the City of Baytown for approval; and WHEREAS, after full and final consideration, it is the opinion of the City Council of the City of Baytown that the budget should be approved;NOW THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF BAYTOWN, TEXAS: Section 1: That the City Council of the City of Baytown, Texas, hereby approves the budget of the Baytown Crime Control and Prevention District (the "District's for the ensuing fiscal year, beginning October 1, 2001, and ending September 30, 2002. A copy of the proposed budget is attached hereto as Exhibit"A"and incorporated herein for all intents and purposes. Section 2: This ordinance shall take effect immediately from and after its passage by the City Council of the City of Baytown. INTRODUCED, READ, and PASSED by the affirmative vote of the City Council of the City of Baytown this the 130' day of September, 2001. /Izi, PETE C. ALFARO,Mayor ATTEST: O�gAYTp�� •r G W. H i IerX APPROVED AS 46&ACIO RAMIREZ, S ity Attorney 268 COMPONENT UNITS MUNICIPAL DEVELOPMENT DISTRICT On May 5, 2001, in the general election, the citizens of the City of Baytown voted to authorize the creation of the Baytown Municipal Development District and the imposition of a sales and use tax at the rate of one-half of one percent for the purpose of financing economic development projects that provide economic benefit and diversify the economic base of the community. BAYTOWN '_69 MAJOR BUDGET ISSUES Fiscal Year 2001-02 MUNICIPAL DEVELOPMENT DISTRICT On May 5, 2001, in the general election, the citizens of the City of Baytown voted to authorize the creation of the Baytown Municipal Development District and the imposition of a sales and use tax at the rate of one-half of one percent for the purpose of financing economic development projects that provide economic benefit and diversify the economic base of the community. The board is composed of the Mayor, six council members and four at-large resident members. Collections for the tax will begin October I,2001 and will be remitted monthly by the state to the city. REVENUES - Sales tax is projected at $3,085,000 for fiscal year 2001-02 and is based on eleven months of the estimated sales tax received for the CCPD Fund,which also has a one-half of one percent tax rate. EXPENDITURES - Phase one projects, which are planned for the next five years, include the areas of economic development; streets, drainage, sidewalks and signalization; utilities; and parks. A total of$2,975,000 is available for projects. Project administration costs of$137,500 have been included for the first year of operation. The budget also includes$17,500 for contingency funding. 270 CITY OF BAYTOWN MUNICIPAL DEVELOPMENT DISTRICT FUND 215 BUDGET SUMMARY BY FUND Actual Budget Estimated Adopted 1999-00 2000-01 2000-01 2001-02 Revenues MDD Sales Tax $ $ - $ $ 3,085,000 Interest Income 45,000 Total Revenues 3,130,000 Expenditures by Type: Construction Projects 2,975,000 Contingency 17,500 Project Admin&Overhead 137,500 Total Expenditures 3,130,000 Excess(Deficit)Revenues Over Expenditures - Working Capital-Beginning Working Capital-Ending 271 1 RESOLUTION NO. 7 A RESOLUTION OF THE BOARD OF DIRECTORS OF THE BAYTOWN MUNICIPAL DEVELOPMENT DISTRICT ADOPTING THE BUDGET OF THE BAYTOWN MUNICIPAL DEVELOPMENT DISTRICT FOR THE ENSUING FISCAL YEAR,BEGINNING OCTOBER 1,2001,AND ENDING SEPTEM 3ER 30, 2002; AND PROVIDING FOR THE EFFECTIVE DATE THEREOF. BE IT RESOLVED BY THE BOARD OF DIRECTORS OF THE BAYTOWN MUNICIPAL DEVELOPMENT DISTRICT: Section 1: That the Board of Directors of the Baytown Municipal Development District hereby adopts the budget of the Baytown Municipal Development District for the ensuing fiscal year, beginning October 1, 2001, and ending September 30, 2002, in the amount of THREE MILLION ONE HUNDRED THIRTY THOUSAND AND NO/100 DOLLARS($3,130,000.00). A copy of the proposed projects is attached hereto as Exhibit "A" and incorporated herein for all intents and purposes. Section 2: This resolution shall take effect immediately from and after its passage by the Board of Directors of the Baytown Municipal Development District. INTRODUCED,READ, and PASSED by the affirmative vote of the Board of Directors of the Baytown Municipal Development District this the 23'd day of August, 2001. .cam.C. d-4/=4 t PETE C. ALFARIY, President ATTES y'(OWNt l� ?'e 11 G 'e AP®®PROVE ORM: MIN�l�tser,� ACIO RAMIREZ, ., General Counsel 272 CITY OF BAYTOWN FY 2001-2006 CAPITAL IMPROVEMENT PROGRAM (CIP) BUDGET The Capital Improvement Program(CIP) Budget is the City's five-year plan for the acquisition and construction of municipal public improvements. Projects included in the CIP program are usually expensive, non-recurring projects, which have a useful life spanning more than one year. Project schedules and information presented in the City's annual budget represent the CIP projects approved for current year funding. Capital Plannine The Capital planning process is an ongoing assessment of the needs of the community. The City has developed a comprehensive plan that provides the roadmap for new development and expansion. The departments submit capital project proposals that include both the cost of construction and recurring operational impact of the project to the operating budget. The projects are prioritized and ranked according to established criteria weighting such factors as public safety and welfare, regulatory compliance and community needs and support. The CIP program is designed to maintain the City's infrastructure in accordance with the Texas Natural Resource Conservation Commission (TNRCC) guidelines and the City's objective to maintain infrastructure to a high standard. The public improvement projects will normally have a construction cycle or period from twelve to thirty-six months, therefore any impacts to the operating budgets may not occur until the period(s)following the period in which construction was started. Capital Fundine Funding for the current CIP program is provided primarily from three sources: 1) issuance of General Obligations (GO) bonds by the General Fund, supported or repaid by ad Valorem property taxes, 2) issuance of revenue bonds by the Utility System Fund, supported or repaid by water and wastewater utility revenue, and 3) sales tax revenue from the newly created Municipal Development District(MDD). Secondarily,projects may be funded from other funds, intergovernmental revenue, developer contributions and interest income. CIP Proeram Impact to Current Rates The issuance of GO bonds to finance General CIP currently has no impact on the property tax rates of the City of Baytown. Three important factors have enabled the City to keep the rates constant: 1)general obligation(GO)bonds and revenue bonds were refinanced during fiscal year 1998 to take advantage of falling interest rates at that time, (2) growth the City is experiencing has provided additional funds to meet new debt requirements and (3)the voters approved a '/2 cent sales tax to create a Municipal Development District(MDD)to finance public improvement projects with sales tax revenues. The issuance of utility revenue bonds to finance utility system improvements will cause utility rates to increase approximately by six(6)cents. FY 2001-02 Capital Improvement Proeram (CIP)Budeet by Proiect Type General Capital - Voter approval in the May 2001 general election authorized the issuance of$29,490,000 in General Obligation (GO) bonds to be used for general capital improvements. The bonds will be issued annually over a five-year period to fund each current years approved projects. The fast years approved projects total $7,082,000. The improvements in the five-year CIP program include-streets and drainage projects as well as public safety, information systems, public buildings and facilities improvements and park and recreation improvement projects. Utility Capital - Utility capital improvements totaling $25,995,000 are planned over the next five years with $5,385,000 approved for year one. The water and sewer fund will issue utility revenue bonds to fund various construction and repair/rehabilitation projects to the water storage and distribution system and the wastewater collection and treatment system. MDD Capital - In May 2001 the voters also approved the adoption of an additional one-half(1/2) cent sales tax and the creation of a Municipal Development District(MDD) to administer the public improvement projects funded by the sales tax revenue. Sales tax revenue is projected to fund over$3,000,000 in capital projects in year one and each year thereafter for an approximate total of $16,515,000 over the next five years. Projects include economic development initiatives, streets, sidewalks and drainage projects, thoroughfare acquisition and improvements, traffic signal synchronization and park improvement projects. 273 BAYTOWN FY 2001-02 General Capital Improvement Projects Summary Project Description FY 01-02 Budget FY 01-06 Bud et Streets&Drainage Improvements $ 4,650,000 $ 23,250,000 Public Safety Improvements 350,000 2,175,000 Information Systems Improvements 657,000 2,090,000 Public Buildings and Facilities Improvements 1,250,000 1,250,000 Park and Recreation Improvements 100,000 350,000 Subtotal: $ 7,007,000 $ 29,115,000 Bond Issuance Costs 75,000 375,000 General Capital Improvement Totals: $ 7,082,000 $ 29,490,000 Streets&Drainage Projects: The projects listed are part of the City's ongoing annual street program. Periodically,the staff surveys the street's condition, makes recommendations for street rehab projects and prioritizes a list for Council approval. The annual operating budget is affected minimally by the street projects. Funds are included; however, for an on-going street overlay and maintenance budget. Project Description FY 2001-02 Budget Operating Impact Municipal Street Rehabilitation Program New street surfaces Annual street rehabilitation of asphalt and concrete S 4,000,000 reduce annual maintenance streets in order determined by staff annual survey. and operations cost. Land Acquisition for Regional Detention Plan Plan to purchase 40 separate tracts of land for proposed $ 250,000 No annual operating impact. site of storm water detention facility of varying capacities. Upgrade of Existing Storm Drainage System The existing storm drainage system in various locations $ 400,000 No annual operating impact. needs to be upsized in both open and piped ditches. Streets& Drainage Projects Total: $ 4,650,000 Public Safety Improvements: Public safety projects are necessary to allow our police and fire and rescue operations departments to continue to maintain a high degree of service and response to the City's safety and emergency needs. Project Description FY 2001-02 Budget Operating Impact Fire Apparatus Replacement-Pumper Vehicle Newer fleet should allow Replacement of a reserve pumping vehicle will give the department to lower City a reliable reserve engine and complete the transition $ 350,000 annual operating all pumpers to 4door,fully enclosed cab vehicles. costs per vehicle. Public Safety Projects Total: S 350,001 275 Information Systems Projects: Investments in information systems are necessary to provide the City a means to operate more efficiently and effectively in an ever-changing business environment. The two included projects provide for increased speeds in data and information processing across the network and,improved data and information to the engineering and planning functions of the City. Project Description FY 2001-02 Budget Operating Impact Wireless Network Backbone-Phase I This project will increase data capacity from 1.5 NIB to $ 457,000 No annual operating impact. I INlB across the Citys wide-area-network. Geographical Information System-Phase I An additional staff person A GIS system will provide geographical mapping data $ 200,000 has been budgeted to and information capabilities to the City. 1 maintain system&records. Information Systems Projects Total: $ 657.000 Public Building and Facilities Projects: It is vital function of a municipality to provide and maintain an adequate assortment of public buildings and facilities in order to serve the communities various needs for public and private meeting and conference space. Project Description FY 2001-02 Budget Operating Impact Community Center Building Improvements Lower repair and Complete roof and ITVAC replacement with restrooms $ 1,250,000 energy costs should remodeled to meet ADA standards. result from project. Public Building and Facilities Projects Total: $ 1,250,000 Park&Recreation Projects: Numerous community groups of all ages benefit from the City's continuing efforts to provide quality parks and recreation sites. Project Description FY 2001-02 Budget Operating Impact School Park Sites A 50/50 joint venture w/GCCISD to provide new park& S 100,000 No annual operating impact. playgrounds at Carver and Travis elementary schools. Park&Recreation Projects Total: $ 100.000 FY 2001-02 General Capital Improvement Totals: $ 7,007,000 276 FY 2001-02 Utility Capital Improvement Projects Summary Project Description FY 01-02 Budget FY 01-06 Bud et Rehabilitation Improvement Projects $ 5,310,000 $ 18,480,000 Utility System Improvement Projects - 6,990,000 New Development Projects - 150,000 Subtotal: $ 5,310,000 $ 25,620,000 Bond Issuance Costs 75,000 375,000 Utility Capital Improvement Totals: $ 5,385,000 $ 25,995,000 Rehabilitation Projects: This capital improvement program is designed to provide adequate funds to allow staff to respond to emergency situations in the water and wastewater infrastructure on an on-going annual basis. It also provides funding for significant repair and rehab projects and new utility CIP projects necessary due to growth and development in the community. Project Description FY 2001-02 Budget Operating Impact Miscellaneous Projects Several years of this Provides$ 1 million in funding per year for 5 years for $ 1,000,000 program should lower annual contracted rehab and emergency repairs through- repair costs. out the city. Craigmont Subdivision Rehabilitation Replace failing sanitary sewer in subdivision to correct $ 1,000,000 Reduce maintenance costs. inflow&infiltration and backups during flood events. Pinehurst I Sewer Replace failing sanitary sewer in subdivision to correct $ 600,000 Reduce maintenance costs. inflow&infiltration and backups during flood events. East District Wastewater Treatment Plant Rehab Substantial rehab project to plant to include: aeration piping,clarifier mechanism,pumps, gates,plant piping, $ 1,900,000 Reduce maintenance costs. lift stations and electrical plant. Big Missouri Lift Station &Force Main Upgrade Project will upsize wet well, force main and pumps to stop $ "5,310,000 ce maintenance costs. overflow on Hu St, duringstorm and flood events. Rehabilitation Projects Total: $ Utility Capital Improvement Totals: $ 5,310,000 277 it FY 2001-02 Municipal Development District CIP Projects Summary Project Description FY 01-02 Budget FY 01-06 Budget Economic Development Projects S 300,000 S 1,500,000 Streets,Drainage, Sidewalks&Signalization Projects 800,000 3,300,000 Utility Projects 200,000 4,500,000 Parks Projects 1,675,000 5,860,000 Subtotal: S 2,975,000 S 15,160,000 Project Administration&Overhead 137,500 737,500 Contingency 17,500 617,500 MDD Capital Improvement Project Totals: S 3,130,000 S 16,515,000 Economic Development Projects: Economic development projects are necessary to promote growth of current industry and business as well as attract new business and industry to Baytown. Efforts in this area will also result in further diversification of Baytown's economic foundation. Project Description FY 2001-02 Budget Operating Impact Economic Expansion and Promotion Projects Joint venture w/Baytown-W Chambers County EDF to s "300,000 "toannual e d existin businesses and attract new businesses. Economic Development Projects Total: $ Streets,Drainage,Sidewalks&Signalization Projects: Projects designed to provide improved traffic mobility and flow, easing of congestion,construction of pedestrian sidewalks and access. Funds are also available to acquire new thoroughfare right-of-way for future development and construction. Project Description FY 2001-02 Budget Operating Impact Street Signals Synchronization Installation of signal operation mechanisms designed to S 350,000 No impact to annual improve traffic flow along Garth,Alexander and N Main. operating budget. Land Acquisition for New Thoroughfares Provides funds to acquire new ROW in areas of need $ 100,000 No impact to annual according to the Ci s 2020 Comprehensive Plan. operating budget. Sidewalks Provides funds to construct sidewalks in areas of high- S 100,000 No impact to annual est need such as Rollin rook. operating budget. Matching Funds for Thoroughfares These funds will be utilized to match federal,state and S 250,000 No impact to annual other regional funds which are often available to allow operating budget. trarisportation projects to be done in Baytown. Streets,Drainage,Sidewalks&Signal Project Totals: I $ 800,001 278 Utility Projects: Utility projects are necessary to allow the City to provide adequate infrastructure,utility resources to current citizens,provide for orderly and controlled development of business and industry and residential development in new geographic sections of the ity and ETJ. Project Description FY 2001-02 Budget Operating Impact Economic Development-Developer Cost Share Funds will be spent to upsize developer installed water S "200,000 No impact to annual and wastewater lines to provide for future expansion. o erating budget. Utilit Projects Totals: $ Parks Projects: New park development and quality maintenance of the City's park system is vital to the continued growth,development and improvement in BaytIs quality of life. Project Description FY 2001-02 Budget Operating Impact Goose Creek Stream,Phase W This phase widens the trail system,provides a link from $ 50,000 No impact to annual Central Little League to Graywood Area Park and add a operating budget. new trail section from the Decker bride to Garth. Gray Center& Sports Complex Renovations A 20-acre tract to be used for expansion for youth and Will increase future park adult softball,youth football and extensive rehab and $ 730,000 staffing and maintenance renovation to existing fields,grounds and facilities. operating budgets. Fields will brought up to current tournament standards. Roseland Park Renovations Bulkhead along Cedar Bayou will be replaced and a new S 125,000 Minimal impact to annual 3000 foot trail will loop the park. operating budget. Nature Center Entry Way Project This project follows closely recommendation of the Master Plan: channel to Burnet Bay, new entryway, MC S 450,000 Will increase maintenance Brown Wildbird Sanctuary improvements, a 2000'trail, operating budget. observation platform and two pedestrian bridges. East Little League Land Acquisition Funds designated to purchase property at Ward Rd to S 150,000 Minimal impact to annual allow continued expansion of development of this site. operating budget. East Harris County Soccer Complex-Utility Service The City will participate in development of this regional $ 70,000 No impact to annual soccer complex by providing water and wastewater operating budget. service to the site. Roseland Park Sprayground A new sprayground will be constructed at Roseland Park $ "1,675,0000 o impact to annual tore lace the currentpool. o ratin budget. Park Projects Totals: $ MDD Capital Improvement Project Totals: S 2,975,000 279 CITY OF BAYTOWN FY 2001 -06 CAPITAL IMPROVEMENTS PROGRAM(CIP) BUDGET PROJECTS SUMMARY Year 1 Year 2 General Capital Improvements Projects Project Totals $ 7,007,000 $ 6,483,000 Issuance Costs 75,000 75,000 General Capital Improvement Project Totals: $ 7,082,000 $ 6,558,000 Utility Capital Improvements Projects Project Totals $ 5,310,000 $ 5,038,000 Issuance Costs 75,000 75,000 Utility Capital Improvements Project Totals: $ 5,385,000 $ 51113,000 2001 Bond Program Improvement Project Totals: $ 12,467,000 $ 11,671,000 Municipal Development District (MDD) Projects Project Totals $ 2,975,000 $ 2,945,000 Project Administration&Overhead 137,500 150,000 Contingency 17,500 150,000 Municipal Development District Project Totals: $ 3,130,000 $ 3,245,000 2001 Bond Program and MDD Project Totals: $ 15,597,000 $ 14,916,000 280 Year 3 Year 4 Year 5 Total $ 5,875,000 $ 4,607,500 $ 5,142,500 $ 29,115,000 75,000 75,000 75,000 375,000 $ 51950,000 $ 4,682,500 $ 5,217,500 S 29,490,000 $ 5,024,000 $ 5,124,000 $ 5,124,000 $ 25,620,000 75,000 75,000 75,000 375,000 $ 5,099,000 $ 5,199,000 S 5,199,000 $ 25,995,000 $ 11,049,000 $ 9,881,500 $ 10,416,500 $ 55,485,000 $ 3,100,000 $ 2,020,000 $ 4,120,000 $ 15,160,000 150,000 150,000 150,000 737,500 150,000 150,000 150,000 617,500 $ 3,400,000 S 2,320,000 $ 4,420,000 $ 16,515,000 S 14,449,000 S 12,201,500 $ 14,836,500 $ 72,000,000 281 CITY OF BAYTOWN FY 2001 -06 CAPITAL IMPROVEMENTS PROGRAM(CIP) BUDGET GENERAL CAPITAL IMPROVEMENT PROJECTS SUMMARY Project-Description Year 1 Streets and Drainage Improvements Street Improvements I Municipal Street Rehabilitation Program $ 4,000,000 Drainage Improvements 1 Land Acquisition for Regional Detention Plan $ 250,000 2 Upgrade of Existing Storm Drainage System 400,000 Subtotal: $ 650,000 Public Safety Improvements Fire Fighting Facilities &Equip Improvements 1 Fire Apparatus Replacements (2 Pumpers) $ 350,000 2 Fire Apparatus Replacements (Quint) 3 Replacement of Fire Station#5 (Bayway) - Subtotal: $ 350,000 Information Systems Improvements Information Technology and Equip Improvements 1 Wireless Network Backbone $ 457,000 2 Geographical Information System(GIS) -Phase 1 200,000 3 UHF Radio Equipment Replacement Subtotal: $ 657,000 Public Buildines and Facilities Improvements Community Center Improvements 1 Community Center Building Improvements (Roof&HVAC) $ 1,250,000 Park and Recreation Improvements Park Improvements 1 Playground Renovations . $ - 2 School Park Sites Improvements (Carver&Travis @$50,000) 100,000 Subtotal: $ 100,000 Annual Program Totals $ 7,007,000 Bond Issuance Costs $ 75,000 Total: $ 7,082,000 282 Year 2 Year 3 Year 4 Year 5 Total $ 4,000,000 $ 4,000,000 $ 4,000,000 $ 4,000,000 $ 20,000,000 $ 500,000 $ 500,000 $ 1,250,000 400,000 400,000 400,000 400,000 2,000,000 $ 900,000 $ 900,000 $ 400,000 $ 400,000 $ 3,250,000 $ - $ 350,000 $ - $ - $ 700,000 650,000 - - - 650,000 - 82,500 742,500 825,000 $ 650,000 $ 350,000 $ 82,500 $ 742,500 $ 2,175,000 $ 228,000 $ 350,000 $ - $ - $ 1,035,000 150,000 150,000 500,000 555,000 - - - 555,000 $ 933,000 $ 500,000 $ $ $ 2,090,000 $ - $ $ $ 1,250,000 $ 125,000 $ 125,000 $ 250,000 - - - 100,000 $ - $ 125,000 $ 125,000 $ $ 350,000 $ 6,483,000 $ 5,875,000 $ 4,607,500 $ 5,142,500 $ 29,115,000 $ 75,000 $ 75,000 $ 75,000 $ 75,000 $ 375,000 $ 6,558,000 $ 5,950,000 $ 4,682,500 $ 5,217,500 $ 29,490,000 283 L CITY OF BAYTOWN FY 2001 -06 CAPITAL IMPROVEMENT PROGRAM(CIP)BUDGET UTILITY CAPITAL IMPROVEMENT PROJECTS SUMMARY Project Description Year 1 Year 2 Rehabilitation Projects 1 Miscellaneous Rehab&Emergencies $ 1,000,000 $ 1,000,000 2 Lakewood Sewer - - 3 Pruett Addition Sewer - - 4 West Main Elevated Storage Tank - 500,000 5 James Street Elevated Storage Tank - 500,000 6 Park Street Elevated Storage Tank - - 7 Craigmont Subdivision(Phase 1 &2) 1,000,000 1,000,000 8 West Baytown Sewer - - 9 Pinehurst I Sewer 600,000 10 Graywood Subdivision - 1 I East District W/W Plant 1,900,000 12 Central District W/W Plant - - 13 Texas Ave&Gulf Coast Lift Stations - 530,000 14 Big Missouri Lift Station &Force Main 810,000 - 15 Central Heights Sewer - 16 Chaparral Subdivision - - Subtotal: $ 5,310,000 $ 3,530,000 Utility System Improvement Projects 1 Elevated Storage Tanks-Two @ 2 MG each $ - $ 1,430,000 2 Loop Water Lines - 78,000 3 21 inch Sewer Line Relocation from Goose Creek - - Subtotal: $ - $ 1,508,000 New Development Proiects 1 Tri-City Beach Road Water Line Extension $ - $ - Bond Issuance Costs $ 75,000 $ 75,000 Total Proposed Utility Improvements: $ 5,385,000 $ 5,113,000 284 Year 3 Year 4 Year 5 Total $ 1,000,000 $ 1,000,000 $ 1,000,000 $ 5,000,000 430,000 570,000 - 1,000,000 - - 500,000 500,000 - 500,000 - - 500,000 500,000 - 500,000 - - - 2,000,000 1,600,000 - 1,600,000 - - - 600,000 272,000 928,000 - 1,200,000 - - - 1,900,000 670,000 - - 670,000 - - - 530,000 - - - 810,000 800,000 - - 800,000 - 370,000 - 370,000 $ 4,772,000 $ 3,368,000 $ 1,500,000 $ 18,480,000 $ $ 1,430,000 $ - $ 2,860,000 252,000 - - 330,000 - 326,000 3,474,000 3,800,000 $ 252,000 $ 1,756,000 $ 3,474,000 $ 6,990,000 $ - $ - $ 150,000 $ 150,000 $ 75,000 $ 75,000 $ 75,000 $ 375,000 $ 5,099,000 $ 5,199,000 $ 5,199,000 $ 25,995,000 285 CITY OF BAYTOWN FY 2001 -06 CAPITAL IMPROVEMENTS PROGRAM(CIP) BUDGET MUNICIPAL DEVELOPMENT DISTRICT PROJECTS SUMMARY PHASE 1 PROJECTS -Years 1 thru 5 Project Description Year 1 Economic Development Projects 1 Expansion/promotion of new and existing business and industry $ 300,000 Streets,Drainage,Sidewalks&Signalization Projects 1 Street Signalization Synchronization 350,000 2 Land Acquisition for New Thoroughfares 100,000 3 Sidewalk Projects (incl. Rollingbrook and other areas of need) 100,000 4 Matching Funds for Thoroughfare Improvements 250,000 Subtotal 800,000 Utility Projects 1 Additional Water Supply Line-City of Baytown(1/2 total cost) - 2 Economic Dev. cost share with developers to upsize new utilities 200,000 Subtotal 200,000 Parks Projects 1 Goose Creek Stream, Phase IV(80%match CMAC $1,089,535) 50,000 2 Gray Center Renovations, Girls &Adult Softball Complex 730,000 3 Roseland Park Bulkhead Renovations and Trail construction 125,000 4 Nature Center Entryway, Misc. Improvements 450,000 5 East Little League Land Acquisition 150,000 6 East Harris County Soccer Sports Complex Water&Sewer Service 70,000 7 Roseland Park Sprayground 100,000 8 Wetlands Center Improvements (add AC/Heating&office space) - 9 Baytown Little League Improvements 10 Arboretum&Park - Subtotal 1,675,000 Total Phase 1 Municipal Development District Projects 2,975,000 Project Administration&Overhead 137,500 Contingency 17,500 Total MDD Expenditures $ 3,130,000 286 Total Year 2 Year 3 Year 4 Year 5 Phase I $ 300,000 $ 300,000 $ 300,000 $ 300,000 $ 1,500,000 500,000 500,000 - - 1,350,000 100,000 100,000 100,000 100,000 500,000 50,000 50,000 - - 200,000 250,000 250,000 250,000 250,000 1,250,000 900,000 900,000 350,000 350,000 3,300,000 - - 350,000 3,150,000 3,500,000 200,000 200,000 200,000 200,000 1,000,000 200,000 200,000 550,000 3,350,000 4,500,000 150,000 150,000 - - 350,000 480,000 980,000 - 2,190,000 - - - 120,000 245,000 215,000 210,000 600,000 1,475,000 - - - - 150,000 700,000 - 770,000 - - - 100,000 105,000 - 105,000 - 115,000 115,000 - 360,000 - - 360,000 1,545,000 1,700,000 820,000 120,000 5,860,000 2,945,000 3,100,000 2,020,000 4,120,000 15,160,000 150,000 150,000 150,000 150,000 737,500 150,000 150,000 150,000 150,000 617,500 $ 3,245,000 $ 3,400,000 $ 2,320,000 $ 4,420,000 $ 16,515,000 287 BAYTOWN I CITY OF BAYTOWN MISCELLANEOUS FUNDS OVERVIEW This section consists of various funds designated for a single purpose. The presentation is a matter of information. Authorization is received by a grant, contractual arrangement, legislative requirement or budget appropriation in other funds. The funds presented are as follows: • Municipal Court Special Revenue(Fund 201) Municipal Court Building Security SB 182 amended §102.107 of the Texas Code of Criminal Procedure to allow the Municipal Court to impose a $3.00 fee on all misdemeanor convictions in order to cover the costs of providing building security. This fee provides funding for personal services for the bailiff in the City of Baytown's Municipal Court. Municipal Court Technology SB 601 amended §102.0172 of the Texas Code of Criminal Procedure to allow the Municipal Court to impose a $4.00 fee on all misdemeanor offenses in order to purchase computer enhancements, such as computer systems; computer networks; imaging systems; electronic kiosks; electronic ticket writers; and docket management systems. This fee provides funding for the purchase of technological enhancements for the City of Baytown's Municipal Court. Juvenile Accountability Incentive Block Grant(JAIBG) This is a three-year grant program funded by the Criminal Justice Division (CJD) to address the issues of holding Juvenile Offenders accountable and to reduce recidivism. This program is in its third-year funding cycle, which is scheduled to end on July 31, 2002. The City of Baytown has the option to reapply for future funding from CJD to continue its program efforts in this area. • DARE/VOCA(Fund 226) Drug Awareness Resistance Education (D.A.R.E.)Project This program provides Gangs and Drugs educational training to middle school students within the local independent school district. This educational training is provided by officers from the City of Baytown's Police Department and is funded 50/50 through an intergovernmental partnership with the Goose Creek Consolidated Independent School District and the City of Baytown. Child Safety Fees and DARE Donations provide the City's share for this project. The County assesses a Child Safety Fee in the amount of $20 against drivers that receive violations in school zones pursuant to Article 102.014 of the Texas Code of Criminal Procedure and remits the fee to the City monthly. Victims of Crime Act(VOCA) This grant funds two domestic violence-counseling positions within the Police Department. The City provides funding through in-kind contributions. The counselors assist domestic violence victims by responding to the crime scenes, providing immediate counseling and referral services and if needed, hospital accompaniment. Additionally, guidance is given to victims on the various legal steps within the criminal justice system such as crime victims' compensation issues, protective orders and court accompaniment. 289 CITY OF BAYTOWN MISCELLANEOUS FUNDS OVERVIEW • Police Academy(Fund 228) The academy provides in-service training to City of Baytown police officers as well as providing training to new recruits and officers from other agencies. This program is funded by the Law Enforcement Officer Standards and Education Organization (LEOSE) and fees charged to participating students. Local Law Enforcement Block Grant(LLEBG)(Fund 233) This law enforcement program is a federally funded grant that operates under the direction of the City of Baytown's Police Department. The Police Department is responsible for ensuring that the program initiatives are met according to the Office of Justice Program guidelines. The LLEBG program is currently in its sixth year of operations and has been primarily funded with grant funds from the Office of Justice Programs—Bureau of Justice Assistance and local matching funds from the City of Baytown. The use of these funds is to pay overtime for the participating officers, and procure equipment, technology, and other material directly related to basic law enforcement functions. • Harris County Oreanized Crime and Narcotics Task Force(The Task Force) (Fund 240) The Task Force is a multi jurisdictional law enforcement program funded with pass-through grant funds and operates under the direction of the City of Baytown's Police Department. The Police Department is responsible for ensuring that the program initiatives are met according to the Office of Justice Program guidelines. The Task Force has been in operations for over twenty years and has been primarily funded with grant funds from the State of Texas' Office of the Governor - Criminal Justice Division. Other funding sources, such as matching funds, are provided by other participating law enforcement agencies and adjudicated funds received in the form of forfeited assets. • Community Development Block Grant(CDBG) (Fund 270) CDBG is funded through grants from the Department of Housing and Urban Development under its Entitlement Program and is used to canyout the initiatives of developing viable communities within the City of Baytown. The City's initiatives under this program are to provide decent housing, suitable living environment, and expanding economic opportunities for low- and moderate-income persons within the CDBG targeted areas. • Emergency Management(Fund 291) Emergency Management This program is mandated by the Texas Disaster Act and is partially funded by a FEMA grant that is passed through the State of Texas' Division of Emergency Management with matching funds from the City of Baytown General Fund. The funds are used to provide emergency management- related training for elected officials, other local officials,and support agencies. Local Emergency Planning Committee(LEPC) This program is mandated by SARA Title III and is funded by contributions received from the various plants with matching funds from the City of Baytown General Fund. The LEPC board meets to make recommendations for expenditure of these funds. It is used primarily to provide hazardous material education awareness to the City of Baytown; plants located in the industrial district; as well as in the extra territorial jurisdiction(ETJ). 290 CITY OF BAYTOWN MISCELLANEOUS FUNDS OVERVIEW • Wetlands Education and Recreation Center(Fund 298) Lee College, Goose Creek ISD, local industry, private contributions, and the City of Baytown fund this Parks and Recreation Department's initiative. It provides environmental education and recreation to both youth and adult citizens. • Capital Replacement Fund (CRF)(Fund 350) The Capital Replacement Fund (CRF) was designed to improve and maintain the City's non- infrastructure capital, including, but not limited to, such items as vehicles, equipment, computer software and hardware. Items included in the CRF are usually expensive, non-recurring items that have a useful life that spans more than one year. Funding is provided through capital lease payments from other funds and interest income. • Capital Improvement Program Fund (CIPF) (Fund 351) The Capital Improvement Program (CIP) was established in 1998 to provide pay-as-you go funding for the City's General Capital projects. The CIP can be used to offset the impact of debt issued for capital improvements. • Bavland Island Operations(Fund 530) The Bayland Island operations are funded primarily by the lease of the restaurant and marina facilities on the island. The funds are used to maintain the facilities and service the Marina debt issued in 1992. • Health Insurance(Fund 560) The Internal Service Risk Management fund for health insurance includes premium payments and claims for the City's self-funded health insurance. • Workers Compensation (Fund 561) The Internal Service Risk Management fund for workers compensation includes activities associated with the administration of the City's self-funded workers compensation program. 291 L CITY OF BAYTOWN MUNICIPAL COURT SPECIAL REVENUE FUND 201 BUDGET SUMMARY BY FUND Actual Budget Estimated Adopted 1999-2000 2000-01 2000-01 2001-02 Revenues Intergovernmental $ 29,614 $ 26,555 $ 26,555 $ 29,419 Charges for Services 85,046 39,750 70,657 85,400 Miscellaneous 9,702 - 1,200 2,000 Operating Transfers-in 4,054 16,682 16,682 13,269 Total Revenues 128,417 82,987 115,094 130,088 Expenditures Building Security 50,713 53,482 46,200 46,888 Technology - 30,000 30,000 48,800 JAIBG 32,904 29,335 29,335 32,688 Total Expenditures 83,617 112,817 105,535 128,376 Excess(Deficit)Revenues Over Expenditures 44,800 (29,830) 9,559 1,712 Working Capital-Beginning (44,046) 754 (29,076) (19,517) Working Capital-Ending $ 754 $ (29,076) $ (19,517) $ (17,805) 292 CITY OF BAYTOWN DARE/VOCA FUND 226 BUDGET SUMMARY BY FUND Actual Budget Estimated Adopted 1999-00 2000-01 2000-01 2001-02 Revenues Bureau of Justice $ - $ 33,983 $ 40,552 $ 79,684 GCCISD 64,612 67,685 70,804 75,908 Child Safety Seat Fines 37,220 46,184 53,811 57,690 Interest Income 11,885 6,000 12,786 7,000 Contributions 15,507 15,500 16,993 18,218 In-kind City contribution - 10,106 1,088 27,491 Total Revenues 129,225 179,458 196,033 265,990 Expenditures DARE 129,225 135,369 141,607 151,815 VOCA" - 44,089 41,640 107,175 Total Operating 129,225 179,458 183,247 258,990 Total Expenditures 129,225 179,458 183,247 258,990 Excess(Deficit)Revenues Over Expenditures - - 12,786 7,000 Working Capital- Beginning 17,362 17,362 17,362 30,148 Working Capital-Ending $ 17,362 $ 17,362 $ 30,148 $ 37,148 * Grant approved on February 22, 2001 for Fiscal Years 2002&2003. 293 L CITY OF BAYTOWN POLICE ACADEMY FUND 228 BUDGET SUMMARY BY FUND Actual Budget Estimated Adopted 1999-00 2000-01 2000-01 2001-02 Revenues Fees-Outside Agency $ 150 $ 17,934 $ 3,512 $ 6,744 Fees-Police Department - 33,557 31,306 33,332 L.E.O.S.E. Revenues - - 11,498 11,000 Miscellaneous 12,439 - - Transfer-in $ 26,694 - 2,770 5,820 Total Revenues 39,283 51,491 49,076 56,896 Expenditures Personal Services 176 - Supplies 22,851 25,805 21,227 25,580 Maintenance 4,837 6,007 11,225 12,300 Services 11,764 19,197 16,279 18,671 Total Operating 39,628 51,009 48,731 56,551 Total Expenditures 39,628 51,009 48,731 56,551 Excess(Deficit)Revenues Over Expenditures (345) 482 345 345 Working Capital-Beginning - (345) (345) - Working Capital-Ending $ (345) $ 137 $ - $ 345 294 CITY OF BAYTOWN LOCAL LAW ENFORCEMENT BLOCK GRANT (LLEBG) FUND 233 BUDGET SUMMARY BY FUND Actual Budget Estimated Adopted* 1999-00 2000-01 2000-01 2001-02 Revenues Bureau of Justice $ 99,418 $ 74,548 $ 74,548 $ 68,766 Interest Income 9,657 7,243 7,243 7,000 Transfer In-General Fund 11,047 8,283 8,283 10,000 Total Revenues 120,122 90,074 90,074 85,766 Expenditures Personal Services 17,133 16,830 16,830 15,844 Services 5,000 7,000 7,000 - Total Expenditures 22,133 23,830 23,830 15,844 I Capital Outlay 97,989 66,244 70,185 69,922 Excess(Deficit) Revenues Over Expenditures - - (3,941) - Fund Balance-Beginning 3.941 3,941 3,941 Fund Balance-Ending $ 3,941 $ 3,941 $ - $ * Grant approved, November 12,2000. 295 J CITY OF BAYTOWN HARRIS COUNTY ORGANIZED CRIME & NARCOTICS TASK FORCE FUND 240 BUDGET SUMMARY BY FUND Actual Budget Estimated Adopted* 1999-00 2000-01 2000-01 2001-02 Revenues Bureau of Justice $ 2,325,559 $ 3,697,878 $ 3,573,958 $ 3,198,661 Forfeited Revenue 265,295 472,768 472,768 810,400 Matching Revenue 418,594 638,805 609,470 684,786 Interest Income 62,861 93,517 87,769 95,000 Transfer In-General Fund 40,856 70,913 63,236 64,504 Total Revenues 3,113,165 4,973,881 4,807,201 4,853,351 Expenditures Personal Services 2,254,859 3,754,851 3,599,556 3,820,186 Supplies 92,182 119,000 150,494 153,273 Maintenance 42,947 78,500 75,164 77,700 Services 514,162 820,994 789,120 802,192 Total Expenditures 2,904,150 4,773,345 4,614,334 4,853,351 Capital Outlay 209,015 200,536 192,867 - Excess(Deficit)Revenues Over Expenditures - - - Fund Balance-Beginning Fund Balance-Ending $ $ $ $ # Grant approved,Resolution#1499,June 26, 2001. 296 CITY OF BAYTOWN COMMUNITY DEVELOPMENT BLOCK GRANT FUND 270 BUDGET SUMMARY BY FUND Actual Budget Estimated Adopted* 1999-00 2000-01 2000-01 2001-02 Revenues CDBG-Entitlement $ 1,091,000 $ 1,087,000 $ 1,087,000 $ 1,126,000 Program Income 174,431 155,634 32,234 32,560 Total Revenues 1,265,431 1,242,634 1,119,234 1,158,560 Expenditures Program Administration 144,378 148,465 142,465 160,486 Housing Rehabilitation 127,037 500,552 371,311 339,077 Demolition of Structures 174,153 268,014 251,959 206,475 Basic Home Improvement - - - 51,550 Homebuyers' Assistance Program 31,067 147,789 147,789 170,457 Sidewalk and Curb Replacement Program 128,834 215,035 215,035 258,164 Bay Area Women's Center 11,894 75,000 75,000 - Duke Hill Park-Phase I - 35,000 35,000 195,000 Unidad Park - 43,000 43,000 - Pelly Park - 10,000 10,000 W.C. Britton Park - 25,725 25,725 - Code Enforcement-Vacant 34,936 40,000 40,000 51,120 Code Enforcement-Alleys 14,967 20,000 20,000 20,000 Code Enforcement Program 77,450 93,081 82,331 87,096 Literacy Programs 54,395 67,176 50,846 79,384 Functional Plan-Transportation - 27,912 27,020 - Bay Area Homeless Services 30,484 - - - Senior/Disabled Citizens Taxi Program 104,938 71,679 71,679 56,265 Love, Inc. 13,140 12,000 12,000 - Our Promise for West Baytown - - - 5,000 Consolidated Plan 20,000 - Bay Area Rehabilitation Center - - 50,000 William&Pine Samtray Sewer 500 - - - Lincoln Cedars Park improvements 16,293 - 186,019 Central Little League Park Improvements 155,489 - 17,052 - Total Expenditures 1,139,955 1,800,428 1,824,231 1,730,074 Excess(Deficit)Revenues Over Expenditures 125,476 (557,794) (704,997) (571,514) Available for Reprogramming-Beginning 1,151,035 1,276,511 1,276,511 571,514 Available for Reprogramming-Ending $ 1,276,511 $ 718,717 $ 571,514 $ - * Adopted by City Council Resolution#1500,July 12, 2001 297 J CITY OF BAYTOWN EMERGENCY MANAGEMENT FUND 291 BUDGET SUMMARY BY FUND Actual Budget Estimated Adopted 1999-00 2000-01 2000-01 2001-02 Revenues FEMA $ 76,622 $ 29,522 $ 32,396 $ 32,396 LEPC - 8,625 - - Contributions 50 6,800 - Trander-in General Fund 74,002 68,875 99,904 120,80; Total Revenues 150,674 113,822 132,300 153,204 Expenditures Personal Services 81,986 89,087 90,552 98,028 Supplies 11,736 6,221 5,981 11,384 Maintenance 7,589 10,300 13,736 16,850 Services 9,393 22,588 22,031 26,942 Total Operating 110,704 128,196 132,300 153,204 Capital Outlay 54,919 8,168 - - Total Expenditures 165,623 136,364 132,300 153,204 Excess(Deficit) Revenues Over Expenditures (14,949) (22,542) - - Working Capital-Beginning 14,949 Working Capital-Ending $ - $ (22,542) $ $ CITY OF BAYTOWN LOCAL EMERGENCY PLANNING COMMITTEE (LEPC) BUDGET SUMMARY BY FUND Actual Budget Estimated Adopted 1999-00 2000-01 2000-01 2001-02 Revenues LEPC $ 8,310 $ 8,625 $ 8,625 $ 8,625 City Match-General Fund 8,310 8,625 8,625 8,625 Total Revenues 16,620 17,250 17,250 17,250 Expenditures Supplies 7,527 15,950 15,950 13,250 Maintenance 2,500 - - 1,000 Services 836 1,300 1,300 3,000 Total Operating 10,863 17,250 17,250 17,250 Capital Outlay 6,894 - - - Total Expenditures 17,757 17,250 17,250 17,250 Excess(Deficit) Revenues Over Expenditures (1,137) - - - Working Capital-Beginning 7,584 6,447 6,447 6,447 Working Capital-Ending $ 6,447 $ 6,447 $ 6,447 $ 6,447 298 CITY OF BAYTOWN WETLANDS EDUCATION AND RECREATION CENTER FUND 298 BUDGET SUMMARY BY FUND Actual Budget Estimated --Adopted 1999-00 2000-01 2000-01 2001-02 Revenues Goose Creek CISD $ 15,000 $ 15,000 $ 15,000 $ 40,000 Lee College 25,000 25,000 25,000 25,000 Lee College Foundation - 30,000 - - Communities Foundation Texas - 3,000 - - Interest on Investments 4,919 2,850 3,900 2,500 Contributions 2,342 10,000 1,000 - Transfer In-Wetlands Escrow - - 25,400 - Transfer In-General Fund 25,000 40,000 40,000 40,000 Total Revenues 72,261 125,850 110,300 107,500 Expenditures Personal Services 68,258 101,150 90,271 101,972 Supplies 8,119 10,250 8,805 8,725 Maintenance 2,937 4,000 4,012 4,862 Services 11,980 22,398 13,863 22,279 Sundry 500 500 500 Total Operating 91,294 138,298 117,451 138,338 Capital Outlay - 1,500 1,000 1,000 Total Expenditures 91,294 139,798 118,451 139,338 Excess(Deficit)Revenues Over Expenditures (19,033) (13,948) (8,151) (31,838) Working Capital-Beginning 97,917 78,884 78,884 70,733 Working Capital-Ending $ 78,884 $ 64,936 $ 70,733 $ 38,895 299 L CITY OF BAYTOWN CAPITAL REPLACEMENT FUND (CRF) 350 BUDGET SUMMARY Actual Budget Estimated Adopted 1999-00 2000-01 2000-01 2001-02 Sources Principal $ 396,605 $ 477,088 $ 487,689 $ 736,279 Interest on receivable 37,057 41,331 41,307 54,728 Interest on investments 40,675 30,000 18,665 15,443 Total Sources 474,337 548,419 547,661 806,450 Uses Treasury 16,513 - 33,487 - ITS - - - 304,830 Fire Department 17,000 - - 150,000 EMS 27,195 - - - Streets 109,239 - - 150,000 Drainage - - - 260,000 General Overhead 55,584 - - 52,876 Parks - 423,600 423,600 - CCPD 125,000 125,000 Emergency Management - - 30,000 Water Distribution 53,985 - - Wastewater Collection 203,350 - - Utility Construction 51,797 - - - Solid Waste - - - 95,000 Central Warehouse - - - - Total CRF Uses 534,663 548,600 612,087 1,012,706 Net source/use of resources (60,326) (181) (64,426) (206,256) Budgetary Funds Available-Beginning 621,908 561,582 561,582 497,156 Budgetary Funds Available-Ending 561,582 561,401 497,156 290,900 Outstanding Advances 787,727 909,217 912,125 1,000,261 Total CRF Resources $ I,349,309 $ 1,470,618 $ 1,409,281 $ 1,291,161 2001-02 CRF Uses Estimated Org.# Division Description Price 11710 ITS Inspections Software $ 38,970 Pentamation Software Migration $ 208,980 Parks&Recreation Software $ 56,880 11910 Overhead Warning Sirens(2) $ 52,876 20230 Fire Station Reconstruction-Mold Removal $ 150,000 30110 Streets Sweeper $ 150,000 300 CITY OF BAYTOWN CAPITAL REPLACEMENT FUND (CRF) 350 CAPITAL LEASE LIST Actual Budget Estimated Adopted Div. Description 1999-00 2000-01 2000-01 2001-02 10330 Tax Application(prat. 2 of 3) $ - $ 17,647 $ 17,647 $ 17,647 10710 Pentamation Software Migration(pmt. 1 of 4) - - - 56,900 Parks&Recreation Software(pmt. 1 of 4) - 15,500 Inspections Software Upgrade(pmt. 1 of 4) - - - 10,625 11910 (3)Warning Sirens(port. 2 of 3) - 24,305 24,305 17,061 (2)Warning Sirens(pmt 1 of 2) - - - 18,662 20210 Signal systems-Opticom 13,446 - - - 20220 Tow Vehicle(port. 3 of 7) 2,873 2,873 2,873 2,873 20230 Fire Track(pmt. 4 of 7) 43,172 45,150 45,150 45,150 Fire Station-Reconstruction(pmt lof 4) - - - 33,800 20410 Remount Ambulance Module(pmt. 2 of 3) - 10,588 10,588 9,058 30110 (2)2 1/2 ton Trucks 26,399 - - - (2)8 yd. Dump Trucks 42,694 Dozer 23,836 - - - Street Sweeper(pmt. 3 of 5) 23,740 24,674 24,674 24,674 Sweeper(port. 1 of 5) - - - 33,800 30120 Excavator(pmt. 1 of 5) - - - 58,250 15 yd. Dump Truck 15,346 - - - 30310 Surveying Station 9,567 - - - 50210 Ball Lights @ Jenkins Parks(pmt. 2 of 5) - 50,391 50,391 50,391 G� Jenkins/Holloway Park Imps(pmt. 2 of 2) - 49,089 49,089 49,089 Park Roads Improvements(pmt. 2 of 2) - 53,103 53,103 53,103 20095 Mon. Crt. Imaging Software(pmt. 2 of 4) - 34,032 34,032 34,032 30410 Backhoe 13,656 13,312 13,312 - 2 1/2 ton Utility Truck 19,459 12,493 12,493 - Flatbed Truck 16,045 17,009 17,009 < 8 yd. Dump Truck(port. 3 of 5) 12,318 12,025 12,025 (34,071 30510 Vactor Truck(pmt. 3 of 5) 51,511 43,934 43,934 124,036 30620 Backhoe 13,656 13,312 13,312 - 2 1/2 ton Flatbed Truck(pmt. 3 of 3) 17,647 18,627 18,627 18,627 32010 Chipper(port. 4 of 4) 71,654 71,654 71,654 49,641 Picker Truck(pmt. 1 of 4) - - - 25,850 70120 Forklift 6,630 - - - Hydraulic Lift 10,012 6,621 6,621 - Total for Capital Leases $ 433,661 $ 529,007 $ 520,839 $ 791,008 301 CITY OF BAYTOWN CAPITAL IMPROVEMENT PROGRAM FUND (CIPF) 351 BUDGET SUMMARY Actual Budget Estimated Adopted 1999-00 2000-01 2000-01 2001-02 Revenues Interest on investments $ 133,547 $ 163,000 $ 163,000 $ 175,000 Transfer In for Brunson Theater 50,000 - - - Transfer In for Capital Projects - 400,000 400,000 1,200,000 Transfer In for Streets Capital 500,000 500,000 500,000 Total Revenues 683,547 1,063,000 1,063,000 1,375,000 Expenditures Brunson Theater 47,608 - - - General Capital Projects - 2,097,836 2,097,836 Total Capital Outlay 47,608 2,097,836 2,097,836 - Net source/use of resources 635,939 (1,034,836) (1,034,836) 1,375,000 FundBalance-Beginning 2,183,655 2,819,594 2,819,594 1,784,758 FundBalance-Ending $ 2,819,594 $ 1,784,758 $ 1,784,758 $ 3,159,758 2000-01 CIPF Uses Or .# Division Description Estimated Cost 2000 Municipal Street Program $ 1,000,000 2001 Municipal Street Program 1,097,836 $ 2,097,836 302 I i CITY OF BAYTOWN BAYLAND ISLAND FUND 530 BUDGET SUMMARY BY FUND Actual Budget Estimated Adopted 1999-00 2000-01 2000-01 2001-02 Revenues Lease of Facilities $ 197,247 $ 197,247 $ 79,937 $ 120,000 Interest on Investments 5,934 4,763 4,763 2,500 Transfer In-General Fund 64,640 62,684 112,684 108,787 Total Revenues 267,821 264,694 197,384 231,287 Expenditures Personal Services 3,529 12,390 - - Supplies 930 1,100 600 1,100 Maintenance 18,829 25,580 19,650 24,500 Services 18,650 14,760 14,760 15,270 Debt Service 101,334 198,864 198,865 198,864 Total Operating 143,272 252,694 233,875 239,734 Capital Outlay - 12,000 6,000 18,800 Total Expenditures 143,272 264,694 239,875 258,534 Excess (Deficit) Revenues Over Expenditures 124,549 - (42,491) (27,247) Worlring Capital-Beginning (10,793) 113,756 113,756 71,265 Worldng Capital-Ending $ 113,756 $ 113,756 $ 71,265 $ 44,018 303 i CITY OF BAYTOWN HEALTH INSURANCE FUND 560 BUDGET SUMMARY BY FUND Actual Budget Estimated Adopted 1999-00 2000-01 2000-01 2001-02 Revenues 46020 Employer Contributions $ 1,902,292 $ 2,080,053 $ 1,911,590 $ 2,509,000 46020 Employee Contributions 522,018 560,102 517,158 677,000 46020 Employer Retiree Contributions 339,493 343,823 378,351 502,778 49003 Interest Income 217,883 206,300 191,209 131,000 49016 Retiree Insurance Payments 88,184 89,000 94,185 134,277 Total Revenues 3,069,870 3,279,278 3,092,493 3,954,055 Expenditures 72001 Office Supplies - 1,000 - 1,000 74021 Special Services - 5,000 - 5,000 75052 Insurance Claim Payments 3,107,228 2,858,278 3,400,178 3,570,000 75054 Stop Gap Insurance 199,653 205,000 209,592 220,000 75056 Administrative Fee on Ins. 199,186 210,000 225,175 248,000 Total Expenditures 3,506,067 3,279,278 3,834,945 4,044,000 Excess(Deficit) Revenues Over Expenditures $ (436,197) $ - $ (742,452) $ (89,945) CITY OF BAYTOWN WORKERS COMPENSATION FUND 561 BUDGET SUMMARY BY FUND Actual Budget Estimated Adopted 1999-00 2000-01 2000-01 2001-02 Revenues 46020 Departmental Billings $ 357,532 $ 360,000 $ 383,052 $ 385,000 49003 Interest Income 67,579 65,000 66,694 47,000 Total Revenues 425,111 425,000 449,746 432,000 Expenditures 74021 Special Services - - - 23,780 75052 Insurance Claim Payments 422,003 425,000 507,510 450,000 75054 Stop Gap Insurance 28,052 30,000 33,464 37,000 75056 Administrative Fee on Ins. 39,353 40,000 44,793 49,000 Total Expenditures 489,408 495,000 585,767 559,780 Excess(Deficit) Revenues Over Expenditures $ (64,297) $ (70,000) $ (136,021) $ (127,780) 304