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2016 07 19 FCPEMSD MinutesMINUTES OF THE REGULAR MEETING OF THE BOARD OF DIRECTORS OF THE BAYTOWN FIRE CONTROL, PREVENTION, AND EMERGENCY MEDICAL SERVICES DISTRICT July 19, 2016 The Board of Directors of the Baytown Fire Control, Prevention, and Emergency Medical Services District (FCPEMSD) met in a Regular Meeting on Tuesday, July 19, 2016, at 4:30 P.M., in the Baytown Conference Room of the Baytown City Hall, 2401 Market Street, Baytown, Texas with the following in attendance: Brenda Bradley Smith John Adkins Gerald Baldwin Richard Carr Kimberlee Whittington Ron Bottoms Deanie King Leticia Brysch President Vice - President Director Director Director Deputy General Manager General Counsel Secretary President Bradley Smith convened the July 19, 2016, Fire Control, Prevention, and Emergency Medical Services District (FCPEMSD) Board Regular Meeting with a quorum present at 4:30 P.M., all members were present with the exception of Directors Gomez- Abshire and Watts who were both absent. 1. PUBLIC HEARINGS a. Conduct a public hearing regarding the Baytown Fire Control, Prevention, and Emergency Medical Services District's FY 2016 -17 Proposed Budget. Finance Director, Wade Nickerson presented highlights of the proposed budget as there no changes to the budget since its discussion during the last meeting. He noted that the proposal includes: $272,336 for personnel services that include a Fire Lieutenant, a Senior Administrative Support Specialist, and a Quality Assurance /Quality Improvement Coordinator; over $6,000 for supplies that include wearing apparel and fuel for the new position. As it relates to capital outlay, he stated that the proposal includes: $7,450 for furniture and equipment; $598,950 for machinery and equipment; $31,010 for radio and testing equipment; $700,000 for design engineering for the fire training field. He further stated that included in the budget proposal is $600,000 for transfers out to the general capital project fund for fire equipment apparatus and $15,000 for contingencies. Additionally, Mr. Nickerson stated that the proposed ending fund balance for the budget is $343,147. FCPEMSD Board Regular Meeting Minutes July 19, 2016 Page 2 of 6 During further discussion, Director Adkins that to his knowledge the agreement was for the allowance of the administrative support specialist position for another year until the new position was filled. Mr. Nickerson stated that the intent is to the move the administrative support specialist position back into the general fund next year. At 4:36 P.M., President Bradley Smith opened and conducted the public hearing regarding the Baytown Fire Control, Prevention, and Emergency Medical Services District's FY 2016 -17 Proposed Budget. With there being no one registered to speak regarding agenda item La., President Bradley Smith closed the public hearing at 4:36 P.M. 2. PROPOSED RESOLUTIONS a. Consider a resolution adopting the Baytown Fire Control, Prevention, and Emergency Medical Services District's FY 2016 -17 Budget. A motion was made by Director Kimberlee Whittington and seconded by Vice President John Adkins approving Resolution No.46. The vote was as follows: Ayes: Vice President John Adkins, Director Gerald Baldwin, President Brenda Bradley Smith, Director Richard Carr, Director Kimberlee Whittington Nays: None Other: Director Adelina Gomez - Abshire (Absent), Director Maurice Watts (Absent) Approved RESOLUTION NO. 46 A RESOLUTION OF THE BOARD OF DIRECTORS OF THE BAYTOWN FIRE CONTROL, PREVENTION, AND EMERGENCY MEDICAL SERVICES DISTRICT ADOPTING A BUDGET FOR THE ENSUING FISCAL YEAR, BEGINNING OCTOBER 1, 2016, AND ENDING SEPTEMBER 30, 2017, IN ACCORDANCE WITH CHAPTER 344 OF THE TEXAS LOCAL GOVERNMENT CODE AND THE ALTERNATIVE PROCEDURES ADOPTED BY THE DISTRICT; AND PROVIDING FOR THE EFFECTIVE DATE THEREOF. b. Consider a resolution approving the Baytown Fire Control, Prevention and Emergency Medical Services District's Investment Policy and Strategy Statement in accordance with the Public Funds Investment Act. FCPEMSD Board Regular Meeting Minutes July 19, 2016 Page 3 of 6 Mr. Nickerson presented the agenda item and stated that Resolution No. 47 approves the proposed changes to the Investment Policy that include adding himself as an Investment Officer and removing one of the broker /dealers from the list as they are no longer operating under a market desk. A motion was made by Director Kimberlee Whittington and seconded by Vice President John Adkins approving Resolution No.47. The vote was as follows: Ayes: Vice President John Adkins, Director Gerald Baldwin, President Brenda Bradley Smith, Director Richard Carr, Director Kimberlee Whittington Nays: None Other: Director Adelina Gomez - Abshire (Absent), Director Maurice Watts (Absent) Approved RESOLUTION NO. 47 A RESOLUTION OF THE BOARD OF DIRECTORS OF THE BAYTOWN FIRE CONTROL, PREVENTION, AND EMERGENCY MEDICAL SERVICES DISTRICT ADOPTING THE BAYTOWN FIRE CONTROL, PREVENTION, AND EMERGENCY MEDICAL SERVICES DISTRICT'S INVESTMENT POLICY; AND PROVIDING FOR THE EFFECTIVE DATE THEREOF. 3. BUSINESS ITEMS a. Consider the election of the President and Vice President and the appointment of the Secretary. Secretary Leticia Brysch presented the agenda item to consider the election of the President and Vice President and the appointment of the Secretary. She stated that each officer of the Board serves for a term of one (1) year in which the current officers are Brenda Bradley Smith, as President; John Adkins, as Vice President; and the City Clerk, as Secretary. Director Adkins nominated Brenda Bradley Smith as President. Director Baldwin nominated John Adkins as Vice President, and recommended the appointment of the City Clerk as the Secretary. A motion was made by Vice President John Adkins and seconded by Director Gerald Baldwin approving the election of Brenda Bradley Smith as President to the FCPEMSD Board. The vote was as follows: FCPEMSD Board Regular Meeting Minutes July 19, 2016 Page 4 of 6 Ayes: Vice President John Adkins, Director Gerald Baldwin, President Brenda Bradley Smith, Director Richard Carr, Director Kimberlee Whittington Nays: None Other: Director Adelina Gomez - Abshire (Absent), Director Maurice Watts (Absent) Approved A motion was made by Director Gerald Baldwin and seconded by Director Kimberlee Whittington approving the election of John Adkins as Vice President of the FCPEMSD Board. The vote was as follows: Ayes: Vice President John Adkins, Director Gerald Baldwin, President Brenda Bradley Smith, Director Richard Carr, Director Kimberlee Whittington Nays: None Other: Director Adelina Gomez - Abshire (Absent), Director Maurice Watts (Absent) Approved A motion was made by Director Gerald Baldwin and seconded by Director Kimberlee Whittington approving the appointment of the City Clerk as the Secretary of the FCPEMSD Board. The vote was as follows: Ayes: Vice President John Adkins, Director Gerald Baldwin, President Brenda Bradley Smith, Director Richard Carr, Director Kimberlee Whittington Nays: None Other: Director Adelina Gomez - Abshire (Absent), Director Maurice Watts (Absent) Approved 4. REPORTS a. Present an update regarding the Baytown Fire Training Field, Phase 2. FCPEMSD Board Regular Meeting Minutes July 19, 2016 Page 5 of 6 Assistant Chief of EMS, Dana Dalbey presented the update regarding the Baytown Fire Training Field, Phase 2. He stated that the construction of the tower, classroom, and restroom is coming along well. President Bradley Smith stated that agenda items 4.b. and 4.c. would be considered together. b. Receive the Baytown Fire Control, Prevention, and Emergency Medical Services District's Revenues and Expenditures Report for the Quarter ending June 30, 2016. Mr. Nickerson presented agenda item 4.b. and 4.c. together. He stated that the sales taxes are expected to be at 75% during this quarter of the budget year, whereas it is approximately at 78.77 %. He stated that the May receipts include a negative number, which was due to an adjustment from the state because of a company improperly reporting. He noted that although there's a downward trend, staff is confident that there will be an increase in sales tax above what's collected this year. As it relates to expenditures, Mr. Nickerson noted the services and the capital line item percentages were a little higher than expected but were due to previous purchases. Additionally, he stated that there's $368,619 in the portfolio with a rate of .35% and interest earnings of $321. C. Receive the Baytown Fire Control, Prevention, and Emergency Medical Services District's Quarterly Investment Report for the Quarter ending June 30, 2016. The Baytown Fire Control, Prevention, and Emergency Medical Services District's Quarterly Investment Report for the Quarter ending June 30, 2016, is submitted for review in accordance with the Public Funds Investment Act Section 2256 -023 (a) and (b). 5. MANAGER'S REPORT a. Reminder that the next Baytown Fire Control, Prevention, and Emergency Medical Services District meeting is scheduled for October 18, 2016, at 4:30 P.M. in the Baytown Conference Room, City Hall, 2401 Market Street, Baytown, Texas. Deputy General Manager Bottoms presented the agenda item and stated that the next Baytown Fire Control, Prevention, and Emergency Medical Services District meeting is scheduled for October 18, 2016, at 4:30 P.M. in the Baytown Conference Room, City Hall, 2401 Market Street, Baytown, Texas. FCPEMSD Board Regular Meeting Minutes July 19, 2016 Page 6 of 6 6. ADJOURN With there being no further business to discuss, President Bradley Smith adjourned the July 19, 2016, Fire Control, Prevention, and Emergency Medical Services District (FCPEMSD) Board Regular Meeting at 4:49 P.M. '--h-4, I"d, L icia Brysch, geittr City of Baytown