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2016 07 12 CCPD MinutesMINUTES OF THE REGULAR MEETING OF THE BOARD OF DIRECTORS OF THE BAYTOWN CRIME CONTROL AND PREVENTION DISTRICT July 12, 2016 The Board of Directors of the Baytown Crime Control and Prevention District (CCPD) met in a Regular Meeting on Tuesday, July 12, 2016, at 4:35 P.M., in the Council Chamber of the Baytown City Hall, 2401 Market Street, Baytown, Texas with the following in attendance: Rikki Wheeler President Samuel Barker Director James Coker Director Randall Strong Director Chris Warford Director Rick Davis General Manager Deanie King General Counsel Leticia Brysch Secretary President Wheeler convened the Tuesday, Crime Control and Prevention District (CCPD) Board Regular Meeting with a quorum present at 4:30 P.M., all members were present with the exception of Directors Flewellen and Navarre who were both absent. 1. MINUTES a. Consider approving the minutes of the Crime Control and Prevention District Regular Meeting held on June 14, 2016. A motion was made by Director Samuel Barker and seconded by Director Dr. Chris L. Warford approving the June 14, 2016, CCPD Board Regular Meeting minutes. The vote was as follows: Ayes: Director Samuel Barker, Director James Coker, Director Dr. Chris L. Warford, President Rikki Wheeler, Director Randall B. Strong Nays: None Other: Vice President Porter Flewellen (Absent), Director Chris Navarre (Absent) Approved 2. PUBLIC HEARINGS a. Conduct a public hearing regarding the Baytown Crime Control and Prevention District 2016 -17 Proposed Budget. CCPD Regular Meeting Minutes July 12, 2016 Page 2 of 6 At 4:37 P.M., President Wheeler opened and conducted the first public hearing regarding the Baytown Crime Control and Prevention District 2016 -17 Proposed Budget. Finance Director, Wade Nickerson summarized the first public hearing regarding the Baytown Crime Control and Prevention District 2016 -17 Proposed Budget. He stated that the budget was the same as the board reviewed it at the June meeting without changes and he provided highlights of the budget. He stated that the expenditures include: $1,639,996 for 14 patrol officers and one (1) sergeant; $10,625 for wearing apparel; $56,440 for seventeen MDT computers; $50,000 for the body camera program; and $351,840 for six (6) marked patrol units. At the last meeting a request for the breakdown of the costs for the patrol vehicles was made; therefore, he noted that the costs for the patrol vehicles is $34,000 for the Tahoe model and $24,640 for the equipment such as the lights, sirens, and recording. He further stated that there's $100,000 in the contingency for new /unforeseen initiatives items. Additionally, he stated that the total amounts of expenditures for this budget are $2,208,901 and an ending fund balance of $93,332. With there being no one registered to speak regarding agenda item 2.a., President Wheeler closed the first public hearing at 4:40 P.M. b. Conduct a second public hearing regarding the Baytown Crime Control and Prevention District 2016 -17 Proposed Budget. At 4:40 P.M., President Wheeler opened and conducted a second public hearing regarding the Baytown Crime Control and Prevention District 2016 -17 Proposed Budget. With there being no one registered to speak regarding agenda item 2.b., President Wheeler closed the second public hearing at 4:40 P.M. 3. a. Consider a resolution adopting the Baytown Crime Control and Prevention District (CCPD) FY 2016 -17 Budget. Director Strong inquired that because the budget increased significantly in revenues, if consideration was taken to the decreasing of sales tax revenue in different parts of the state. In response to Director Strong's inquiry, Mr. Nickerson stated that staffs analysis does not anticipate a decrease in sales taxes, but rather an upward trend. A motion was made by Director Dr. Chris L. Warford and seconded by Director Randall B. Strong approving Resolution No. 46. The vote was as follows: Ayes: Director Samuel Barker, Director James Coker, Director Dr. Chris L. Warford, President Rikki Wheeler, Director Randall B. Strong Nays: None CCPD Regular Meeting Minutes July 12, 2016 Page 3 of 6 Other: Vice President Porter Flewellen (Absent), Director Chris Navarre (Absent) Approved RESOLUTION NO.46 A RESOLUTION OF THE BOARD OF DIRECTORS OF THE BAYTOWN CRIME CONTROL AND PREVENTION DISTRICT ADOPTING A BUDGET FOR THE ENSUING FISCAL YEAR, BEGINNING OCTOBER 1, 2016, AND ENDING SEPTEMBER 30, 2017, IN ACCORDANCE WITH CHAPTER 363 OF THE TEXAS LOCAL GOVERNMENT CODE AND THE ALTERNATIVE PROCEDURES ADOPTED BY THE DISTRICT; MAKING OTHER PROVISIONS RELATED THERETO; AND PROVIDING FOR THE EFFECTIVE DATE THEREOF. b. Consider a resolution approving the Baytown Crime Control and Prevention District's (CCPD) Investment Policy and Strategy Statement in accordance with the Public Funds Investment Act. Mr. Nickerson presented the agenda item and stated that Resolution No. 47 approves adding himself as an investment officer, as well as, removes one of the broker /dealers who closed their trade desk. A motion was made by Director Samuel Barker and seconded by Director Dr. Chris L. Warford approving Resolution No.. 47. The vote was as follows: Ayes: Director Samuel Barker, Director James Coker, Director Dr. Chris L. Warford, President Rikki Wheeler, Director Randall B. Strong Nays: None Other: Vice President Porter Flewellen (Absent), Director Chris Navarre (Absent) Approved RESOLUTION NO. 47 A RESOLUTION OF THE BOARD OF DIRECTORS OF THE BAYTOWN CRIME CONTROL AND PREVENTION DISTRICT ADOPTING THE BAYTOWN CRIME CONTROL AND PREVENTION DISTRICT'S INVESTMENT POLICY; AND PROVIDING FOR THE EFFECTIVE DATE THEREOF. 4. BUSINESS ITEMS CCPD Regular Meeting Minutes July 12, 2016 Page 4 of 6 a. Consider the election of officers for President and Vice President and the appointment of Secretary. President Wheeler presented the agenda item and nominated the City Clerk as the Secretary. Director Warford stated that he would like to serve as the Vice President and also nominated Director Strong for President. Director Strong nominated Director Wheeler as President. A motion was made by Director Randall B. Strong and seconded by Director Samuel Barker approving the appointment of the City Clerk as the Secretary of the CCPD Board. The vote was as follows: Ayes: Director Samuel Barker, Director James Coker, Director Dr. Chris L. Warford, President Rikki Wheeler, Director Randall B. Strong Nays: None Other: Vice President Porter Flewellen (Absent), Director Chris Navarre (Absent) Approved A motion was made by Director Dr. Chris L. Warford and seconded by Director Randall B. Strong approving the election of Dr. Chris Warford as the Vice President of the CCPD Board. The vote was as follows: Ayes: Director Samuel Barker, Director James Coker, Director Dr. Chris L. Warford, President Rikki Wheeler, Director Randall B. Strong Nays: None Other: Vice President Porter Flewellen (Absent), Director Chris Navarre (Absent) Approved A motion was made by Director Samuel Barker and seconded by Director Dr. Chris L. Warford approving the election of Rikki Wheeler as the President of the CCPD Board. The vote was as follows: Ayes: Director Samuel Barker, Director James Coker, Director Dr. Chris L. Warford, President Rikki Wheeler, Director Randall B. Strong Nays: None Other: Vice President Porter Flewellen (Absent), Director Chris Navarre (Absent) CCPD Regular Meeting Minutes July 12, 2016 Page 5 of 6 Approved 5. REPORTS a. Presentation of the CCPD Hot Spot and Commercial Vehicle Enforcement (CVE) statistical report. Assistant Police Chief Alford presented the agenda item and highlights from the reports. He stated that there were approximately 1,000 contacts for the June report for Hot Spots which includes traffic stops and pedestrian contacts. He noted that of that estimated 1,000 contacts about 130 were arrests. He stated that according to the quarterly report there were 355 arrests and a little over 2,600 contacts which make the overall environment for the criminal element less comfortable. Additionally, he stated that included in the report were 18 DWI's which takes intoxicated people off of the roadway and allows the patrol officers to respond to other calls for service. As it relates to the CVE report, Assistant Chief Alford stated that the level one inspection takes the longest time because the officer has to go underneath a truck for inspection, and because of such, a change was made to have a patrol officer onsite for safety precautions before the CVE officer goes under the truck to do an inspection. He noted that although the officers are writing citations, they are also using discretion, as well as, communicating with companies by educating them on being proactive to alleviate some of the extra expenses. Additionally, he stated that they don't do levels 3 and 5 inspections because it only checks out the driver and there's only so much the driver can do with a vehicle that has issues so they focus on the vehicle being in compliance. President Wheeler stated that agenda items 5.b. and 5.c. would be considered together. b. Receive the Baytown Crime Control and Prevention District's (CCPD) Revenue and Expenditure Report for the Quarter Ending June 30, 2016. Mr. Nickerson presented agenda items 5.b.and 5.c. together. He stated that the revenues were at 80.8 % and ahead of budget. He stated that although the sales tax collections from May were lower this year as compared to last with reason being due to an adjustment from the state because a tax payer was collecting their taxes incorrectly, there was a 4.7% increase. He also noted that as the numbers appear to have a downward trend, analysis indicate an overage compared to last year furthering a confident prediction of coming in above current year amounts. During further discussion, Mr. Nickerson stated that the expenditures were at 68% of budget although it was expected to be at 75% at this time. He noted that the services line item was at 93 %, which was due to the election expenses being spent earlier in the year. He further stated that there's funds left in the capital for budgeted items that have not been purchased yet. Additionally, Mr. Nickerson stated that there's $364,375.22 in the CCPD portfolio with a quarterly earnings of $297.64 from an interest rate of .347 %. CCPD Regular Meeting Minutes July 12, 2016 Page 6 of 6 President Wheeler inquired if everything for the body cameras was as it relates to the contingency line item. In response to President Wheeler's inquiry, Mr. Nickerson stated that the body camera items would come from the capital outlay line item. C. Receive the Baytown Crime Control and Prevention District's (CCPD) Quarterly Investment Report for the Quarter Ending June 30, 2016. The Baytown Crime Control and Prevention District's (CCPD) Quarterly Investment Report for the Quarter Ending June 30, 2016 is submitted for review in accordance with the Public Funds Investment Act Section 2256 -023 (a) and (b). 6. MANAGER'S REPORT a. The next Baytown Crime Control and Prevention District meeting is scheduled for Tuesday, October 11, 2016, at 4:30 P.M., in the Baytown City Council Chamber, 2401 Market Street, Baytown, Texas 77520. General Manager Davis presented the agenda item and stated that effective October 01, 2016; citations will be completely electronic which will decrease the work load at the court, as well as, increase code enforcement proactively. Additionally, he stated that the next Baytown Crime Control and Prevention District meeting is scheduled for Tuesday, October 11, 2016, at 4:30 P.M., in the Baytown City Council Chamber, 2401 Market Street, Baytown, Texas 77520. 7. ADJOURN A motion was made by Director Samuel Barker and seconded by Director Dr. Chris L. Warford adjourning the July 12, 2016, CCPD Board Regular meeting. The vote was as follows: Ayes: Director Samuel Barker, Director James Coker, Director Dr. Chris L. Warford, President Rikki Wheeler, Director Randall B. Strong Nays: None Other: Vice President Porter Flewellen (Absent), Director Chris Navarre (Absent) Approved With there being no further business to discuss, President Wheeler adjourned the July 12, 2016, Crime Control and Prevention District (CCPD) Board Regular Meeting at 4:59 P.M. Leticia Brysch, Secretary City of Baytown .yti