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2016 08 17 BAWA MinutesMINUTES OF THE REGULAR MEETING OF THE BOARD OF DIRECTORS OF THE BAYTOWN AREA WATER AUTHORITY August 17, 2016 The Board of Directors of the Baytown Area Water Authority (BAWA) met in a Regular Meeting on Wednesday, August 17, 2016, at 9:02 A.M., in the Council Chamber of the Baytown City Hall, 2401 Market Street, Baytown, Texas with the following in attendance: Brenda Bradley Smith President Mike Wilson Vice President Wayne Baldwin Secretary Brandon Benoit Director Rick Davis General Manager Ignacio Ramirez, Sr. General Counsel Leticia Brysch Assistant Secretary President Bradley Smith convened the August 17, 2016, Baytown Area Water Authority (BAWA) Board Regular Meeting with a quorum present at 9:02 A.M., all members were present with the exception of Director Benoit who arrived at 9:09 A.M., and Director McKay who was absent. 1. MINUTES a. Consider approving the minutes of the Baytown Area Water Authority Special Board Meeting held on June 29, 2016. A motion was made by Secretary Wayne Baldwin and seconded by Vice President Mike Wilson approving the June 29, 2016, BAWA Board Special Meeting minutes. The vote was as follows: Ayes: Secretary Wayne Baldwin, President Brenda Bradley Smith, Vice President Mike Wilson Nays: None Other: Director Brandon Benoit (Not Present for Vote), Director Frank McKay III (Absent) Approved b. Consider approving the minutes of the Baytown Area Water Authority Special Board Meeting held on July 27, 2016. BAWA Board Regular Meeting Minutes August 17, 2016 Page 2 of 5 A motion was made by Vice President Mike Wilson and seconded by Secretary Wayne Baldwin approving the July 27, 2016, BAWA Board Special Meeting minutes. The vote was as follows: Ayes: Secretary Wayne Baldwin, President Brenda Bradley Smith, Vice President Mike Wilson Nays: None Other: Director Brandon Benoit (Not Present for Vote), Director Frank McKay III (Absent) Approved 2. PUBLIC HEARINGS a. Conduct a public hearing concerning the Baytown Area Water Authority (BAWA) FY 2016 -17 Proposed Budget. At 9:04 A.M., President Bradley Smith opened and conducted a public hearing concerning the Baytown Area Water Authority (BAWA) FY 2016 -17 Proposed Budget. Finance Director, Wade Nickerson presented a summary of the BAWA FY 2016 -17 Proposed Budget and stated that the budget is unchanged from the last discussion on the July 27th. He stated that the budget includes revenues of $12,864,976 and expenses of $13,755,789 leaving an ending fund balance of $3,144,525. With there being no one registered to speak regarding agenda item 2.a., President Bradley Smith closed the public hearing at 9:05 A.M. 3. PROPOSED RESOLUTIONS a. Consider a resolution adopting the Baytown Area Water Authority (BAWA) FY 2016 -17 Budget. A motion was made by Vice President Mike Wilson and seconded by Secretary Wayne Baldwin approving Resolution No. 2016 -13 regarding agenda item 3.a. The vote was as follows: Ayes: Secretary Wayne Baldwin, President Brenda Bradley Smith, Vice President Mike Wilson Nays: None Other: Director Brandon Benoit (Not Present for Vote), Director Frank McKay III (Absent) Approved RESOLUTION NO. 2016-13 BAWA Board Regular Meeting Minutes August 17, 2016 Page 3 of 5 A RESOLUTION OF THE BOARD OF DIRECTORS OF THE BAYTOWN AREA WATER AUTHORITY ADOPTING A BUDGET FOR THE ENSUING FISCAL YEAR, BEGINNING OCTOBER 1, 2016, AND ENDING SEPTEMBER 30, 2017; MAKING OTHER PROVISIONS RELATED THERETO; AND PROVIDING FOR THE EFFECTIVE DATE THEREOF. b. Consider a resolution approving the Baytown Area Water Authority's (BAWA) Investment Policy and Strategy Statement in accordance with the Public Funds Investment Act. Mr. Nickerson presented the agenda item and stated that Resolution No. 2016 -14 approves the changes to the Investment Policy that include adding himself as an investment officer and removing one of the authorized broker /dealers from the list as they are no longer doing business in the City's market. A motion was made by Secretary Wayne Baldwin and seconded by Vice President Mike Wilson approving Resolution No. 2016 -14 regarding agenda item 3.b. The vote was as follows: Ayes: Secretary Wayne Baldwin, President Brenda Bradley Smith, Vice President Mike Wilson Nays: None Other: Director Brandon Benoit (Not Present for Vote), Director Frank McKay III (Absent) Approved RESOLUTION NO. 2016-14 A RESOLUTION OF THE BOARD OF DIRECTORS OF THE BAYTOWN AREA WATER AUTHORITY ADOPTING THE BAYTOWN AREA WATER AUTHORITY'S INVESTMENT POLICY; AND PROVIDING FOR THE EFFECTIVE DATE THEREOF. 4. BUSINESS ITEMS a. Consider the election of officers: President, Vice President, and Secretary; and the appointment of an Assistant Secretary. BAWA Board Regular Meeting Minutes August 17, 2016 Page 4 of 5 Assistant Secretary, Leticia Brysch presented the agenda item to consider the election of officers: President, Vice President, and Secretary; and the appointment of an Assistant Secretary. She stated that each officer serves for a term of one year and the current officers were as follows: Brenda Bradley Smith, President; Mike Wilson, Vice President; Wayne Baldwin, Secretary; and the City Clerk serves as the Assistant Secretary. A motion was made by Vice President Mike Wilson and seconded by Secretary Wayne Baldwin approving for the current officers to remain the same for another term as follows: Brenda Bradley Smith, President; Mike Wilson, Vice President; Wayne Baldwin, Secretary; and the City Clerk serves as the Assistant Secretary. The vote was as follows: Ayes: Secretary Wayne Baldwin, President Brenda Bradley Smith, Vice President Mike Wilson Nays: None Other: Director Brandon Benoit (Not Present for Vote), Director Frank McKay III (Absent) Approved 5. REPORTS a. Receive an update regarding the Baytown Area Water Authority (BAWA) East Plant Project. General Manager Davis presented the update regarding the Baytown Area Water Authority (BAWA) East Plant Project. He stated that the clearing and grubbing is complete and there was a walk through with TCEQ, whereas staff is waiting for final comments. Additionally, he stated that the anticipation is that there will not be any issues from TCEQ; therefore, the plan is to go out for bid by the end of the year and begin the two (2) year construction thereafter. 6. MANAGER'S REPORT a. Reminder that the next Baytown Area Water Authority meeting is scheduled for Wednesday, September 21, 2016, at 9:00 A.M. in the City Council Chamber, 2401 Market Street, Baytown, Texas 77520. General Manager Davis presented the agenda item and stated that the next Baytown Area Water Authority meeting is scheduled for Wednesday, September 21, 2016, at 9:00 A.M. in the City Council Chamber, 2401 Market Street, Baytown, Texas 77520. BAWA Board Regular Meeting Minutes August 17, 2016 Page 5 of 5 7. ADJOURN With there being no further business to discuss, President Bradley Smith adjourned the August 17, 2016, Baytown Area Water Authority (BAWA) Board Regular Meeting at 9:11 A.M. TFR Leticia Brysch, Assistan Secretary City of Baytown _ o