2008 04 03 MDD MinutesMINUTES OF THE SPECIAL MEETING OF THE
BAYTOWN MUNICIPAL DEVELOPMENT DISTRICT
April 3, 2008 — 4:30 P.M.
The Board of Directors of the Baytown Municipal Development District met on April 3,
2008, at 4:30 p.m. in the Council Chambers at 2401 Market Street, Baytown, Hams
County, Texas with the following in attendance:
Stephen DonCarlos
President
Brandon Capetillo
Director
Don Murray
Director
Reggie Brewer
Director
Lynn Caskey
Director
Sammy Mahan
Director
Garry Brumback General Manager
Ignacio Ramirez, Sr. General Counsel
Kelvin Knauf Interim Assistant Secretary
Directors Terry Sain, Lisa Guy, Lena Yepez, Kitty Allen and Scott Sheley were absent.
President DonCarlos called the meeting to order at 4:30 p.m.
MINUTES
Consider approval of the minutes for the regular session meeting held on February
7, 2008.
Director Mahan moved to approve the minutes with a change to reflect that February 7,
2008 was a regular meeting instead of a special meeting. Director Murray seconded the
motion. The vote was as follows:
Ayes: Directors Capetillo, Murray, Brewer, Caskey and Mahan.
President DonCarlos
Nays: None
The motion carried.
BUSINESS ITEMS
Interlocal Agreement with City of Baytown for the North Main /Alexander Traffic
Signal Synchronization Project.
General Manager Garry Brumback summarized the agenda item and recommended
approval. The proposed resolution authorizes an Agreement for Funding of the North
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Minutes of the Regular Session MDD -April 3, 2008
Main/Alexander Traffic Signal Synchronization Project with the City of Baytown.
Pursuant to the proposed agreement, the MDD will provide $200,000.00 toward the
synchronization of the following signalized intersections:
1. North Main & Cedar Bayou Lynchburg
2. North Main & Baker
3. North Main & Massey Tompkins/Rollingbrook
4. North Main & Y.M.C.A.
5. North Main & Bob Smith
6. North Main & Midway /Harold
7. North Main & S.H. 146
8. North Main & Cedar Bayou
9. North Main & Park
10. North Main & Williams
11. North Main &Ward
12. North Main & Fayle
13. North Main & James
14. North Main & Sterling
15. North Main & Defee
16. North Main & Texas
17. Alexander & McKinney
18. Alexander & S.H. 146
19. Alexander &Cedar Bayou
20. Alexander & James Bowie
21. Alexander & Lacy
22. Alexander & Ward
23. Alexander & Fayle
24. Alexander & James
25. Alexander & Defee
26. Alexander & Texas
Once this Agreement is executed, the City will enter into an advanced funding agreement
with the State, which, through the Texas Transportation Commission, awarded funding
for this project as part of its Statewide Mobility Program. The projected budget for the
Project is $1,000,000; however, the City will be responsible for all overruns and must pay
its 20% share of the projected budget prior to the performance of any engineering review
work by the State. Staff is also working with TxDOT to raise the overall project funding
above the $1,000,000 originally earmarked. If successful, additional advance funding will
be required. This project has been previously funded by the Board.
Director Mahan asked if the project had been done before. Director Murray asked if the
project had been funded through HGAC. Director Murray asked if Klotz and Associates
were doing the work. Staff will research the questions and provide an answer. The
consensus was to go ahead with the project subject to researching if the funds are
available. Staff will get the Board a full accounting of the funds. President DonCarlos
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Minutes of the Regular Session MDD -April 3, 2008
said that the Board has been discussing since the 1990s about synchronization of Garth,
N. Main and Alexander and encouraged it to go forward. Director Mahan moved that the
resolution be approved. Director Capetillo seconded the motion. The vote was as
follows:
Ayes: Directors Capetillo, Murray, Brewer, Caskey and Mahan.
President DonCarlos
Nays: None
The motion carried.
Consider a resolution adopting an attendance policy for Board Members and the
District's committees, board and commissions.
General Manager Garry Brumback summarized the item. The proposed attendance
policy is the same policy as the City has adopted and requesting each board to adopt. The
proposed resolution adopts an attendance policy for members of the Board of Directors of
the District as well as members of the District's committees, boards and commissions.
The attendance policy mirrors that which was adopted by the City Council on February
14, 2008, for persons appointed to boards and commissions, committees and task forces
of the City. The proposed resolution provides that members of the Board of Directors and
members of committees, boards and commissions appointed by the Board of Directors
are allowed the following absences during a 12 -month period:
Number of Meetings of the Board per Month Number of Allowable Meeting Absences
1 4
Less Than 1 3
More than 1 5
Absences in excess of the number stated above may result in removal from the Board of
Directors or from a commission, board or committee of the District by the General
Manager upon confirmation of the President. This policy enforces the expectation of the
City Council as well as the Board of Directors when appointing persons to serve --
namely that they arrange their schedules to make most, if not all, of the scheduled
meetings. Director Brewer moved that the resolution be adopted. Director Mahan
seconded the motion. The vote was as follows:
Ayes: Directors Capetillo, Murray, Brewer, Caskey and Mahan.
President DonCarlos
Nays: None
The motion carried.
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Minutes of the Regular Session MDD -April 3, 2008
!^ MANAGER'S REPORT
Receive the monthly sales tax report.
Andrea Denton, Assistant Finance Director, gave the monthly sales tax report. She stated
that sales tax collections for the Municipal Development District are down about 7% for
the same month last year but still above last year overall.
ADJOURN
Director Caskey made a motion to adjourn. Director Mahan seconded the motion. The
vote was as follows:
Ayes: Directors Capetillo, Murray, Brewer, Caskey and Mahan.
President DonCarlos
Nays: None
The motion carried.
There being no further business, the meeting adjo r ed at 4:46 p.m.
tauf- Iaterinr ssistant Secrctary_
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