2016 02 17 BAWA MinutesMINUTES OF THE REGULAR MEETING OF THE BOARD OF DIRECTORS
OF THE BAYTOWN AREA WATER AUTHORITY
February 17, 2016
The Board of Directors of the Baytown Area Water Authority (BAWA) met in a Regular
Meeting on Wednesday, February 17, 2016, at 9:03 A.M., in the Council Chamber of the
Baytown City Hall, 2401 Market Street, Baytown, Texas with the following in attendance:
Brenda Bradley Smith President
Mike Wilson Vice President
Brandon Benoit Director
Frank McKay Director
Rick Davis
General Manager
Karen Horner
General Counsel
Leticia Brysch
Assistant Secretary
President Bradley Smith convened the February 17, 2016, Baytown Area Water Authority
(BAWA) Board Regular Meeting with a quorum present at 9:03 A.M., all members were present
with the exception of Director Baldwin who was absent.
1. MINUTES
a. Consider approving the minutes of the Baytown Area Water Authority Regular
Board Meeting held on January 20, 2016.
A motion was made by Vice President Mike Wilson and seconded by Director Brandon Benoit
approving the January 20, 2016, BAWA Board Regular Meeting minutes. The vote was as
follows:
Ayes: Director Brandon Benoit, President Brenda Bradley Smith, Director Frank
McKay III, Vice President Mike Wilson
Nays: None
Other: Secretary Wayne Baldwin (Absent)
Approved
2. PROPOSED RESOLUTIONS
BAWA Board Regular Meeting Minutes
February 17, 2016
Page 2 of 5
a. Consider a resolution authorizing the General Manager to negotiate and enter into a
Professional Services Agreement with Shrader Engineering, Inc., for the Baytown Area
Water Authority (BAWA) High Service Pump Station Improvements Project.
Mr. Dennis Wells presented the agenda item and stated that this project is to add four (4) new
500 HP pumps to BAWA and incorporate two (2) of the existing pumps into the rotation so that
there will actually be six (6) pumps available for service. He stated that the amount of the project
is $343,916.
During further discussion, there was an inquiry as to whether this would affect the current
operations of the plant. Mr. Well stated that the plant operations would not be interrupted and the
installation would be in conjunction with plant operations.
A motion was made by Director Brandon Benoit and seconded by Director Frank McKay
III approving Resolution No. 2016 -05. The vote was as follows:
Ayes: Director Brandon Benoit, President Brenda Bradley Smith, Director Frank
McKay 111, Vice President Mike Wilson
Nays: None
Other: Secretary Wayne Baldwin (Absent)
Approved
RESOLUTION NO. 2016 -05
A RESOLUTION OF THE BOARD OF DIRECTORS OF THE BAYTOWN
AREA WATER AUTHORITY AUTHORIZING THE GENERAL MANAGER
TO NEGOTIATE AND EXECUTE A PROFESSIONAL SERVICES
AGREEMENT WITH SHRADER ENGINEERING, INC., FOR THE BAWA
HIGH SERVICE PUMP STATION IMPROVEMENTS PROJECT;
AUTHORIZING PAYMENT IN AN AMOUNT NOT TO EXCEED THREE
HUNDRED FORTY -EIGHT THOUSAND ONE HUNDRED FORTY -EIGHT
AND NO /100 DOLLARS ($343,916.00); MAKING OTHER PROVISIONS
RELATED THERETO; AND PROVIDING FOR THE EFFECTIVE DATE
THEREOF.
b. Consider a resolution authorizing the purchase of flocculator parts for Basin 4.
BAWA Superintendent, Mr. Zachary Lillie presented the agenda item and stated that Resolution
No. 2016 -06 authorizes the sole source purchase of replacement flocculator parts that are
necessary to complete Basin 4's flocculators from Hartwell Environmental Corporation in the
amount of $59,607.00. He stated that currently there's $100,000 budgeted for this CIPF project
which is the first expenditure from this account leaving a total balance of $40,393 for installation
of equipment.
BAWA Board Regular Meeting Minutes
February 17, 2016
Page 3 of 5
A motion was made by Director Frank McKay III and seconded by Director Brandon Benoit
approving Resolution No. 2016 -06. The vote was as follows:
Ayes: Director Brandon Benoit, President Brenda Bradley Smith, Director Frank
McKay III, Vice President Mike Wilson
Nays: None
Other: Secretary Wayne Baldwin (Absent)
Approved
RESOLUTION NO. 2016 -06
A RESOLUTION OF THE BOARD OF DIRECTORS OF THE BAYTOWN
AREA WATER AUTHORITY AUTHORIZING PAYMENT IN THE AMOUNT
OF FIFTY -NINE THOUSAND SIX HUNDRED SEVEN AND NO /100
DOLLARS ($59,607.00) TO HARTWELL ENVIRONMENTAL
CORPORATION FOR THE PURCHASE OF REPLACEMENT
FLOCCULATOR PARTS FOR BASIN 4 AT THE BAYTOWN AREA WATER
AUTHORITY TREATMENT PLANT; MAKING OTHER PROVISIONS
RELATED THERETO; AND PROVIDING FOR THE EFFECTIVE DATE
THEREOF.
C. Consider a resolution rejecting the bid for the BAWA Chemical Feed Project
received on January 28, 2016.
General Manager Davis presented the agenda item and stated that only one (1) bid was received
for this project which exceeded the engineer's cost estimate. Additionally, Mr. Lillie stated that
the consultant is renaming the project to Plant Water System which will go out to bid the week of
February 22, 2016.
A motion was made by Vice President Mike Wilson and seconded by Director Brandon Benoit
approving Resolution No. 2016 -07. The vote was as follows:
Ayes: Director Brandon Benoit, President Brenda Bradley Smith, Director Frank
McKay III, Vice President Mike Wilson
Nays: None
Other: Secretary Wayne Baldwin (Absent)
Approved
BAWA Board Regular Meeting Minutes
February 17, 2016
Page 4 of 5
RESOLUTION NO. 2016-07
A RESOLUTION OF THE BOARD OF DIRECTORS OF THE BAYTOWN
AREA WATER AUTHORITY REJECTING THE BID RECEIVED FOR THE
BAWA CHEMICAL FEED PROJECT; AND PROVIDING FOR THE
EFFECTIVE DATE THEREOF.
3. REPORTS
a. Receive an update regarding the Baytown Area Water Authority (BAWA) East
Plant Project.
General Manager Davis presented the agenda item regarding the update for the BAWA East
Plant project and stated that the clearing and grubbing is continuing to be done, as well as, the
completion of the design. He stated that they've been discussing with the City of Baytown's
lobbyist about tactics to try and open up a dialog with the City of Houston regarding the
reservation fee for the plant and that efforts will continue to be made with this regard.
Additionally, Deputy General Manager Bottoms stated that the water supply agreement was sent
to the City of Houston and once returned will be sent to TCEQ for approval.
4. MANAGER'S REPORT
a. Reminder that the next Baytown Area Water Authority meeting is scheduled for
Wednesday, March 16, 2016, at 9:00 A.M. in the City Council Chamber, 2401 Market
Street, Baytown, Texas 77520.
Mr. Lillie stated that on or around February 04, 2016, Laramie Crane, a sub - contractor was
conducting a lift at the BAWA plant and the cranes' front right outrigger caused some damage to
BAWA's sludge galley roof while at the same time the boom caused some electrical and hand
rail damage to the plant. Mr. Lillie stated that the water quality was never disturbed, the City was
never in danger of losing water, and that no one was hurt. He stated that they estimated about
fourteen hours to bring the plant back up, but it was done in eight (8). Additionally, he stated that
there are temporary hand rails in place and all damages were turned over to risk management.
As it relates to the high service pumps, General Manager Davis stated that the high service pump
station has about 10% of the design work left to be done which should take about six (6) weeks
to complete then the construction should start around June.
President Bradley Smith stated that the next Baytown Area Water Authority meeting is
scheduled for Wednesday, March 16, 2016, at 9:00 A.M. in the City Council Chamber, 2401
Market Street, Baytown, Texas 77520.
BAWA Board Regular Meeting Minutes
February 17, 2016
Page 5 of 5
5. ADJOURN
With there being no further business to discuss, President Bradley Smith adjourned the February
17, 2016, Baytown Area Water Authority (BAWA) Board Regular Meeting at 9:13 A.M.