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2016 01 28 MDD Minutes, SpecialMINUTES OF THE SPECIAL MEETING OF THE BOARD OF DIRECTORS OF THE BAYTOWN MUNICIPAL DEVELOPMENT DISTRICT January 28, 2016 The Board of Directors of the Baytown Municipal Development District (MDD) met in a Special Meeting on Thursday, January 28, 2016, at 5:30 P.M., in the Council Chamber of the Baytown City Hall, 2401 Market Street, Baytown, Texas with the following in attendance: Stephen DonCarlos Chris Presley Reggie Brewer Gary Englert Mary Hernandez Robert Hoskins Dave Jirrels David McCartney Mercedes Renteria Terry Sain Rick Davis Ignacio Ramirez, Sr. Leticia Brysch President Vice President Secretary Director Director Director Director Director Director Director General Manager General Counsel Assistant Secretary President DonCarlos convened the January 26, 2016, Municipal Development District (MDD) Board Special Meeting with a quorum present at 5:30 P.M., all members were present with the exception of Director Capetillo who was absent. 1. MINUTES a. Consider approving the minutes of the Municipal Development District Board Regular Meeting held on January 07, 2016. A motion was made by Director Terry Sain and seconded by Director Mercedes Renteria III approving the January 07, 2016, MDD Board Regular Meeting minutes. The vote was as, follows: Ayes: Secretary Reggie Brewer, President Stephen H. DonCarlos, Director Gary Englert, Director Mary Hernandez, Director Robert C. Hoskins, Director David P. Jirrels, Director David McCartney, Vice - President Chris Presley, Director Mercedes Renteria III, Director Terry Sam Nays: None Other: Director Brandon Capetillo (Absent) Approved 2. MDD Board Special Meeting Minutes January 28, 2016 Page 2 of 5 a. Consider a resolution reprogramming 2015 -2016 budget funds to provide additional funding for the purchase and maintenance of approximately 118 acres near Evergreen Road and Tri- Cities Beach Road. General Manager Davis presented the agenda item and stated that Resolution No. 276 will reprogram 2015 -2016 budget funds to provide additional funding for the purchase of approximately 118 acres which is the former Evergreen Golf course. He stated that this land will be used for passive use open space, includes utility buildings, clubhouse pathway. He stated that it is the intent of the City is to continue to operate the driving range and putting grange and leave the rest as a passive use or open space. He stated that it will also include trail connectivity to Baytown's interior trails. He stated that the project would be funded immediately from MDD and some from the CIP with the intention of MDD reimbursing the CIP for the $1.7 million that compliments the $1 million that's being reallocated for the total purchase. A motion was made by Director David McCartney and seconded by Secretary Reggie Brewer approving Resolution No. 276. The vote was as follows: Ayes: Secretary Reggie Brewer, President Stephen H. DonCarlos, Director Gary Englert, Director Mary Hernandez, Director Robert C. Hoskins, Director David P. Jirrels, Director David McCartney, Vice - President Chris Presley, Director Mercedes Renteria III, Director Terry Sain Nays: None Other: Director Brandon Capetillo (Absent) Approved R7 ��i 71 I I 1 I i t Ci ] �► l � [ i � �i l.'. A RESOLUTION OF THE BOARD OF DIRECTORS OF THE BAYTOWN MUNICIPAL DEVELOPMENT DISTRICT MAKING A CHANGE IN THE BAYTOWN MUNICIPAL DEVELOPMENT DISTRICT'S FISCAL YEAR 2015 -2016 BUDGET IN ORDER TO REPROGRAM FUNDS FOR THE PURCHASE AND MAINTENANCE OF APPROXIMATELY 118 ACRES OF LAND NEAR EVERGREEN ROAD AND TRI- CITIES BEACH ROAD; MAKING OTHER PROVISIONS RELATED THERETO; AND PROVIDING FOR THE EFFECTIVE DATE THEREOF. b. Consider a resolution authorizing an interlocal agreement with the City of Baytown for funding the purchase of approximately 118 acres of land near Evergreen Road and Tri - Cities Beach Road. MDD Board Special Meeting Minutes January 28, 2016 Page 3 of 5 General Manager Davis stated that the reimbursement installments would begin in increments to begin this year with $1 million and $425,000 for the subsequent four years (4) from the MDD budget. Mr. Billy Kerr and Mr. Melvin Roark both registered to speak before Council regarding agenda item 2.b. Mr. Kerr stated that the appraisal districts estimated value of the land is about half of the cost that it's being purchased for and that he doesn't believe that this project is good for the City. Additionally, he stated that more funds should be used towards other areas in need of improvements, such as the nature center or mosquito control. Mr. Roark stated that he doesn't see any negative about the project and is in favor of it. A motion was made by Director David McCartney and seconded by Director Robert C. Hoskins approving Resolution No. 277. The vote was as follows: Ayes: Secretary Reggie Brewer, President Stephen H. DonCarlos, Director Gary Englert, Director Mary Hernandez, Director Robert C. Hoskins, Director David P. Jirrels, Director David McCartney, Vice - President Chris Presley, Director Mercedes Renteria III, Director Terry Sain Nays: None Other: Director Brandon Capetillo (Absent) Approved RESOLUTION NO. 277 A RESOLUTION OF THE BOARD OF DIRECTORS OF THE BAYTOWN MUNICIPAL DEVELOPMENT DISTRICT AUTHORIZING THE PRESIDENT TO EXECUTE AN INTERLOCAL AGREEMENT WITH THE CITY OF BAYTOWN FOR FUNDING THE PURCHASE OF APPROXIMATELY 118 ACRES OF LAND NEAR EVERGREEN ROAD AND TRI- CITIES BEACH ROAD; AUTHORIZING PAYMENT OF AN AMOUNT NOT TO EXCEED TWO MILLION SEVEN HUNDRED THOUSAND AND NO 1100 DOLLARS ($2,700,000.00); MAKING OTHER PROVISIONS RELATED THERETO; AND PROVIDING FOR THE EFFECTIVE DATE THEREOF. C. Consider a resolution authorizing an interlocal agreement with the City of Baytown for funding personnel and equipment for maintaining the 118 acres of land near Evergreen Road and Tri -Cities Beach Road. MDD Board Special Meeting Minutes January 28, 2016 Page 4 of 5 Director of Parks and Recreation, Mr. Scott Johnson presented the agenda item and stated that the funding for this project includes $41,000 for two part-time employees, $65,000 for mowing equipment, the remaining for miscellaneous equipment. Director Englert inquired if staff approached the golf course owner's about purchasing some of their equipment. In response to Director Englert's inquiry, Mr. Johnson stated that staff has spoken with them in this regards in which Mr. Drew Potts would be assisting with that process. He further stated that most of the owner's equipment is due for replacement, but staff will evaluate what equipment that the owners have for purchase. President DonCarlos inquired if staff would be acquiring the equipment barn for storage purposes. In response to President DonCarlos's inquiry, Mr. Johnson stated that the barn is being acquired for storage. In regards to the operations of the driving range and the putting grange, Director Sain inquired if the employees would be servicing in that capacity or for just maintenance. In response to Director Sain's inquiry, Mr. Johnson stated that the current personnel staff is for maintenance only and he's still working on the personnel for the putting range. Director Jirrels inquired for clarity if the $150,000 covers all the equipment and the two part- time staff. Mr. Johnson stated that the $150,000 would cover some of the equipment and the two part-time employees through the next budget cycle, but more funding would be needed later. A motion was made by Director David McCartney and seconded by Secretary Reggie Brewer approving Resolution No. 278. The vote was as follows: Ayes: Secretary Reggie Brewer, President Stephen H. DonCarlos, Director Gary Englert, Director Mary Hernandez, Director Robert C. Hoskins, Director David P. Jirrels, Director David McCartney, Vice - President Chris Presley, Director Mercedes Renteria III, Director Terry Sain Nays: None Other: Director Brandon Capetillo (Absent) Approved RESOLUTION NO. 278 A RESOLUTION OF THE BOARD OF DIRECTORS OF THE BAYTOWN MUNICIPAL DEVELOPMENT DISTRICT AUTHORIZING THE PRESIDENT TO EXECUTE AN INTERLOCAL AGREEMENT WITH THE CITY OF BAYTOWN FOR FUNDING PERSONNEL AND EQUIPMENT FOR MAINTAINING APPROXIMATELY 118 ACRES OF LAND NEAR EVERGREEN ROAD AND TRI- CITIES BEACH ROAD; AUTHORIZING PAYMENT OF AN AMOUNT NOT TO EXCEED ONE HUNDRED FIFTY MDD Board Special Meeting Minutes January 28, 2016 Page 5 of 5 THOUSAND AND NO /100 DOLLARS ($150,000.00); MAKING OTHER PROVISIONS RELATED THERETO; AND PROVIDING FOR THE EFFECTIVE DATE THEREOF. 3. MANAGER'S REPORT a. Reminder that the next Baytown Municipal Development District meeting is scheduled for Thursday, February 04, 2016, at 4:30 P.M., in the City Council Chamber, 2401 Market Street, Baytown, Texas, 77520. General Manager Davis presented the agenda item and stated that the next Baytown Municipal Development District meeting is scheduled for Thursday, February 04, 2016, at 4:30 P.M., in the City Council Chamber, 2401 Market Street, Baytown, Texas, 77520. Director Renteria stated that he would be out of town. 4. ADJOURN A motion was made by Director Robert C. Hoskins and seconded by Director Mercedes Renteria III adjourning the January 28, 2016, MDD Board Special meeting. The vote was as follows: Ayes: Secretary Reggie Brewer, President Stephen H. DonCarlos, Director Gary Englert, Director Mary Hernandez, Director Robert C. Hoskins, Director David P. Jirrels, Director David McCartney, Vice - President Chris Presley, Director Mercedes Renteria III, Director Terry Sain Nays: None Other: Director Brandon Capetillo (Absent) Approved With there being no further business to discuss, President DonCarlos adjourned the January 28, 2016, Municipal Development District (MDD) Board Special Meeting at 5:43 P.M. Leticia Brysch, Assistant City of Baytown