2015 11 16 FCPEMSD MinutesMINUTES OF THE SPECIAL MEETING OF THE BOARD OF DIRECTORS
OF THE BAYTOWN FIRE CONTROL, PREVENTION, AND
EMERGENCY MEDICAL SERVICES DISTRICT
November 16, 2015
The Board of Directors of the Baytown Fire Control, Prevention, and Emergency Medical
Services District (FCPEMSD) met in a Special Meeting on Monday, November 16, 2015, at
4:38 P.M., in the Council Chamber of the Baytown City Hall, 2401 Market Street, Baytown,
Texas with the following in attendance:
Brenda Bradley Smith
President
John Adkins
Vice- President
Richard Carr
Director
Maurice Watts
Director
Kimberlee Whittington
Director
Rick Davis General Manager
Ignacio Ramirez, Sr. General Counsel
Leticia Brysch Secretary
President Bradley Smith convened the November 16, 2015, Fire Control, Prevention, and
Emergency Medical Services District (FCPEMSD) Board Special Meeting with a quorum
present at 4:38 P.M., all members were present with the exception of Directors Gerald Baldwin
and Adelina Gomez - Abshire who were both absent.
1. MINUTES
a. Consider approving the minutes of the Baytown Fire Control, Prevention, and
Emergency Medical Services District Regular Meeting held on July 21, 2015.
A motion was made by Director Maurice Watts and seconded by Director Richard Carr
approving the July 21, 2015, FCPEMSD Board Regular Meeting minutes. The vote was as
follows:
Ayes: Vice President John Adkins, President Brenda Bradley Smith, Director
Richard Carr, Director Maurice Watts, Director Kimberlee Whittington
Nays: None
Other: Director Gerald Baldwin (Absent), Director Adelina Gomez - Abshire
(Absent)
Approved
FCPEMSD Board Special Meeting Minutes
November 16, 2015
Page 2 of 8
2. CANVASS
a. eCanvass the returns of the Baytown Fire Control, Prevention, and Emergency
Medical Services District (FCPEMSD) continuation election held on November 03, 2015.
President Bradley Smith presented the agenda item and stated that through the Secretary the
sealed precincts were delivered to the FCPEMSD Board. She stated that the detailed number
of votes received were as follows:
Precincts 5 & 11
For - 369
Against - 47
Total - 416
Precinct 12
For - 42
Against - 7
Total - 49
Precinct 13
For - 369
Against - 59
Total - 428
Precinct 28
For - 434
Against - 34
Total - 468
Precinct 63
For- I
Against - 0
Total - 1
Precinct 99
For - 134
Against - 7
Total - 141
Precinct 100
For - 97
Against - 12
Total - 109
FCPEMSD Board Special Meeting Minutes
November 16, 2015
Page 3 of 8
Precinct 102
For - 89
Against - 1 I
Total - 100
Precinct 103
For - 54
Against - 7
Total - 61
Precinct 248
For - 79
Against - 6
Total - 85
Precinct 249
For - 400
Against - 19
Total - 419
Precinct 250
For - 0
Against - 0
Total - 0
Precinct 386
For - 175
Against - 16
Total - 191
Precinct 387
For - 0
Against - 0
Total - 0
Precinct 414
For - 394
Against - 53
Total - 447
Precinct 456
For - 246
Against - 22
Total - 268
FCPEMSD Board Special Meeting Minutes
November 16, 2015
Page 4 of 8
Precinct 532
For - 134
Against - 14
Total - 148
Precinct 533
For - 68
Against - I 1
Total - 79
Precinct 739
For - 143
Against - 15
Total - 158
Precinct 740
For - 4
Against - 2
Total - 6
Combined
For - 3,232
Against - 342
Provisionals
Casted - 12
Counted - 5
Rejected - 7
Undervotes - 216
Total Votes Cast - 3,574
President Bradley Smith stated that the precinct return tallied lists and early voting precinct
report used in the canvass was returned back to the Secretary who is the general custodian of the
FCPEMSD election records.
3. PROPOSED RESOLUTIONS
a. Consider a resolution declaring the results of the Baytown Fire Control, Prevention,
and Emergency Medical Services District (FCPEMSD) continuation election held on
November 03, 2015.
Secretary Brysch presented the agenda item and stated that Resolution No. 41 declares the results
of the Baytown Fire Control, Prevention, and Emergency Medical Services District (FCPEMSD)
continuation election held on November 03, 2015, and by approving such makes the results
official.
FCPEMSD Board Special Meeting Minutes
November 16, 2015
Page 5 of 8
President Bradley Smith stated that the official canvass report is available by precincts in the
City Clerk's office through the public information request process.
A motion was made by Director Maurice Watts and seconded by Director Richard Carr
approving Resolution No. 41. The vote was as follows:
Ayes: Vice President John Adkins, President Brenda Bradley Smith, Director
Richard Carr, Director Maurice Watts, Director Kimberlee Whittington
Nays: None
Other: Director Gerald Baldwin (Absent), Director Adelina Gomez - Abshire
(Absent)
Approved
RESOLUTION NO. 41
A RESOLUTION OF THE BOARD OF DIRECTORS OF THE BAYTOWN
FIRE CONTROL, PREVENTION, AND EMERGENCY MEDICAL SERVICES
DISTRICT CANVASSING THE RETURNS OF THE CONTINUATION
ELECTION HELD WITHIN THE DISTRICT'S BOUNDARIES ON THE 3RD
DAY OF NOVEMBER, 2015, FOR THE PURPOSE OF VOTING FOR OR
AGAINST THE PROPOSITION OF WHETHER THE BAYTOWN FIRE
CONTROL, PREVENTION, AND EMERGENCY MEDICAL SERVICES
DISTRICT SHOULD BE CONTINUED FOR FIVE (5) YEARS AND
WHETHER THE FIRE CONTROL, PREVENTION, AND EMERGENCY
MEDICAL SERVICES DISTRICT SALES AND USE TAX SHOULD BE
CONTINUED FOR FIVE (5) YEARS; FINDING THAT NOTICE OF THE
CONTINUATION ELECTION WAS PROPERLY HELD AND THE RETURNS
THEREOF MADE BY THE PROPER OFFICIALS IN ACCORDANCE WITH
THE LAWS OF THE STATE OF TEXAS; AND PROVIDING FOR THE
EFFECTIVE DATE THEREOF.
b. Consider a resolution approving the reprogramming of funds contained in the
Baytown Fire Control, Prevention, and Emergency Medical Services District's Fiscal Year
2015 -2016 Budget from the Contingency Account (20701- 99001) to the Elections Account
(20701- 74070) for expenditures related to election services for the Baytown Fire Control,
Prevention, and Emergency Medical Services District's continuation election held on
Tuesday, November 3, 2015.
Secretary Brysch stated that Resolution No.42 authorizes the reprogramming of $13,000 from
the Contingency Account (20701- 99001) to the Elections Account (20701- 74070) for
expenditures related to FCPEMSD's election services. She stated that the adjustment was due
to there being an increase in fees with Harris County and the change of the election being in
November rather in May.
FCPEMSD Board Special Meeting Minutes
November 16,2015
Page 6 of 8
A motion was made by Director Maurice Watts and seconded by Director John Adkins
approving Resolution No. 42. The vote was as follows:
Ayes: Vice President John Adkins, President Brenda Bradley Smith, Director
Richard Carr, Director Maurice Watts, Director Kimberlee Whittington
Nays: None
Other: Director Gerald Baldwin (Absent), Director Adelina Gomez- Abshire
(Absent)
Approved
RESOLUTION NO. 42
A RESOLUTION OF THE BOARD OF DIRECTORS OF THE BAYTOWN
FIRE CONTROL, PREVENTION, AND EMERGENCY MEDICAL SERVICES
DISTRICT AMENDING THE BAYTOWN FIRE CONTROL, PREVENTION,
AND EMERGENCY MEDICAL SERVICES DISTRICT'S FISCAL YEAR
2015 -2016 BUDGET IN ORDER TO REPROGRAM FUNDS FROM
CONTINGENCY TO ELECTIONS FOR EXPENDITURES RELATED TO
ELECTION SERVICES FOR THE DISTRICT'S CONTINUATION ELECTION
HELD ON NOVEMBER 3, 2015; AND PROVIDING FOR THE EFFECTIVE
DATE THEREOF.
4.
a. Discuss the purchase of a new ambulance and fire truck.
Assistant Fire Chief, Dana Dalbey presented the agenda item and stated that the new
ambulance to be purchased goes before Council's approval at the November 16, 2015, Council
meeting in which is expected to be received by the end of spring. He stated that the new fire
truck Engine 4 has been ordered and in December, meetings will take place at Tower 7 for an
Engine 4 as well. Additionally, he stated that the new vehicles will have the advertisement that it
was purchased with FCPEMSD funds.
5. BUSINESS ITEMS
a. Consider setting the time, date and place for the 2016 FCPEMSD Board meetings.
Secretary Brysch presented the agenda item and stated that the dates for the 2016 calendar year
FCPEMSD Board meetings are as follows:
• Tuesday, January 19, 2016;
• Tuesday, April 19, 2016;
• Tuesday, June 21, 2016;
FCPEMSD Board Special Meeting Minutes
November 16, 2015
Page 7 of S
• Tuesday, July 19, 2016; and
• Tuesday, October 18, 2016.
Additionally, she stated that the June meeting is scheduled for budget purposes.
A motion was made by Director Kimberlee Whittington, and seconded by Director Maurice
Watts approving the scheduled Board meetings for the 2016 calendar year for the FCPEMSD
Board. The vote was as follows:
Ayes: Vice President John Adkins, President Brenda Bradley Smith, Director
Richard Carr, Director Maurice Watts, Director Kimberlee Whittington
Nays: None
Other: Director Gerald Baldwin (Absent), Director Adelina Gomez- Abshire
(Absent)
Approved
6. REPORTS
a. Present an update regarding the Baytown Fire Training Field, Phase 2.
Assistant Fire Chief Dalbey presented the agenda item and stated that the redesign of the
restroom and associated utilities, review of the steel for the rescue tower is complete with an
expected delivery of six (6) weeks for the steel. He stated that Cox construction should start the
ground work for the utilities around December and February is the tentative target date for
construction on the redesign portion.
President Bradley Smith stated that agenda items 6.b. and 6.c would be considered together.
b. Receive the Baytown Fire Control, Prevention, and Emergency Medical Services
District's Revenues and Expenditures Report for the Quarter ending September 30, 2015.
C. Receive the Baytown Fire Control, Prevention, and Emergency Medical Services
District's Quarterly Investment Report for the Quarter ending September 30, 2015.
Acting Finance Director, Carl Currie presented the Baytown FCPEMSD's Revenues and
Expenditures and Investment Report for the Quarter ending September 30, 2015. He stated that
the district came in at about $110,000 above budget which was about $40,000 above last years
actual. He stated that the sales tax receipts were up about 5.47% above the previous year
resulting in 7% above the budget. He stated that the expenditures were about $77,000 under
budget.
FCPEMSD Board Special Meeting Minutes
November 16, 2015
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In regards to the investment report, he stated that the district's ending portfolio was a balance of
$667,000, with an average monthly interest rate of .0728 resulting in quarterly interest earnings
of $132.
7. MANAGER'S REPORT
a. Reminder that the next Baytown Fire Control, Prevention, and Emergency Medical
Services District meeting is scheduled for Tuesday, January 19, 2016, at 4:30 P.M. in the
Baytown Conference Room, City Hall, 2401 Market Street, Baytown, Texas.
General Manager Davis presented the agenda item and stated that the next Baytown Fire Control,
Prevention, and Emergency Medical Services District meeting is scheduled for Tuesday, January
19, 2016, at 4:30 P.M. in the Baytown Conference Room, City Hall, 2401 Market Street,
Baytown, Texas.
Director Watts recommended that a public announcement be done once the truck is received.
8. ADJOURN
With there being no further business to discuss, President Bradley Smith adjourned the
November 16, 2015, Fire Control, Prevention, and Emergency Medical Services District
(FCPEMSD) Board Special Meeting at 5:02 P.M.
Leticia Brysch, Secretary
City of Baytown