2015 12 09 BAWA Minutes, SpecialMINUTES OF THE SPECIAL MEETING OF THE BOARD OF DIRECTORS
OF THE BAYTOWN AREA WATER AUTHORITY
December 09, 2015
The Board of Directors of the Baytown Area Water Authority (BAWA) met in a Special Meeting
on Wednesday, December 09, 2015, at 9:00 A.M., in the Baytown Conference Room of the
Baytown City Hall, 2401 Market Street, Baytown, Texas with the following in attendance:
Brenda Bradley Smith President
Mike Wilson Vice President
Wayne Baldwin Secretary
Frank McKay Director
Rick Davis General Manager
Ignacio Ramirez, Sr. General Counsel
Leticia Brysch Assistant Secretary
President Bradley Smith convened the December 09, 2015, Baytown Area Water Authority
(BAWA) Board Special Meeting with a quorum present at 9:00 A.M., all members were present
with the exception of Director Brandon Benoit who was absent.
1. MINUTES
a. Consider approving the minutes of the Baytown Area Water Authority Special
Meeting held on October 26, 2015.
A motion was made by Vice President Mike Wilson and seconded by Director Frank McKay
III approving the October 26, 2015, BAWA Board Special Meeting minutes. The vote was as
follows:
Ayes: Secretary Wayne Baldwin, President Brenda Bradley Smith, Director
Frank McKay III, Vice President Mike Wilson
Nays: None
Other: Director Brandon Benoit (Absent)
Approved
2. PROPOSED RESOLUTIONS
a. Consider a resolution awarding a Construction Contract to Triple B Services LLP,
for the Baytown Area Water Authority 6 MGD Surface Water Treatment Plant - Clearing
and Grubbing Project.
BAWA Board Special Meeting Minutes
December 09, 2015
Page 2 of 4
General Manager Davis presented the agenda item and stated that Resolution No.2015 -17 awards
a construction contract to Triple B Services LLP, in the amount of $430,531.55, for the clearing
and grubbing of approximately 38 acres for the Baytown Area Water Authority (BAWA) 6
MGD Surface Water Treatment Plant - Clearing and Grubbing Project. Additionally, he stated
that there were three (3) bids received and the agreement will be considered at the December 10,
2015, City Council Meeting.
Director McKay inquired of the amount budgeted for this work. Director of Engineering, Mr.
Jose Pastrana stated that the original budget amount was between $200,000 and $300,000.
A motion was made by Secretary Wayne Baldwin and seconded by Vice President Mike Wilson
approving Resolution No. 2015 -17. The vote was as follows:
Ayes: Secretary Wayne Baldwin, President Brenda Bradley Smith, Director
Frank McKay III, Vice President Mike Wilson
Nays: None
Other: Director Brandon Benoit (Absent)
Approved
RESOLUTION NO. 2015 -17
A RESOLUTION OF THE BOARD OF DIRECTORS OF THE BAYTOWN
AREA WATER AUTHORITY AWARDING BAYTOWN AREA WATER
AUTHORITY 6 MGD SURFACE WATER TREATMENT PLANT -
CLEARING AND GRUBBING PROJECT TO TRIPLE B SERVICES LLP, IN
AN AMOUNT OF FOUR HUNDRED THIRTY THOUSAND FIVE HUNDRED
THIRTY -ONE AND 55 /100 DOLLARS ($430,531.55); MAKING OTHER
PROVISIONS RELATED THERETO; AND PROVIDING FOR THE
EFFECTIVE DATE THEREOF.
b. Consider a resolution authorizing a Professional Services Agreement with KIT
Professionals, Inc., for the BAWA Sedimentation Basins 1 -3 Re- rating Evaluation Project.
Mr. Pastrana presented the agenda item and stated that years ago the plant's treatment process
was done through sedimentation basins and was not rated accordingly with TCEQ; therefore, the
sedimentation basins must be re -rated in which staff recommends KIT Professionals, Inc.
( "KIT "), to provide those services.
A motion was made by Director Frank McKay III and seconded by Secretary Wayne Baldwin
approving Resolution No. 2015 -18. The vote was as follows:
Ayes: Secretary Wayne Baldwin, President Brenda Bradley Smith, Director
Frank McKay III, Vice President Mike Wilson
Nays: None
Other: Director Brandon Benoit (Absent)
Approved
RESOLUTION NO. 2015 -18
BAWA Board Special Meeting Minutes
December 09, 2015
Page 3 of 4
A RESOLUTION OF THE BOARD OF DIRECTORS OF THE BAYTOWN
AREA WATER AUTHORITY AUTHORIZING THE PROFESSIONAL
SERVICE AGREEMENT WITH KIT PROFESSIONALS, INC., FOR THE
BAYTOWN AREA WATER AUTHORITY SEDIMENTATION BASINS 1 -3
RE- RATING EVALUATION PROJECT; AUTHORIZING PAYMENT IN AN
AMOUNT NOT TO EXCEED THIRTY THOUSAND AND NO/ 100 DOLLARS
($30,000.00); MAKING OTHER PROVISIONS RELATED THERETO; AND
PROVIDING FOR THE EFFECTIVE DATE THEREOF.
C. Consider a resolution authorizing the Third Contract Amendment to the Untreated
Water Supply Contract with the City of Houston to increase contract quantities and to add
an additional point of delivery.
General Manager Davis presented the agenda item and stated that staff recommended moving
forward with the acquisition of 6MGD from the City of Houston to avoid further delaying the
development of the new plant. He also stated that staff will continue negotiations with the City of
Houston in order to obtain additional Contract Quantities for the new plant.
A motion was made by Vice President Mike Wilson and seconded by Secretary Wayne Baldwin
approving Resolution No. 2015 -19. The vote was as follows:
Ayes: Secretary Wayne Baldwin, President Brenda Bradley Smith, Director
Frank McKay III, Vice President Mike Wilson
Nays: None
Other: Director Brandon Benoit (Absent)
Approved
RESOLUTION NO. 2015 -19
A RESOLUTION OF THE BOARD OF DIRECTORS OF THE BAYTOWN
AREA WATER AUTHORITY AUTHORIZING THE THIRD CONTRACT
AMENDMENT TO THE UNTREATED WATER SUPPLY CONTRACT WITH
THE CITY OF HOUSTON TO INCREASE CONTRACT QUANTITY AND TO
ADD AN ADDITIONAL POINT OF DELIVERY; AND PROVIDING FOR
THE EFFECTIVE DATE THEREOF.
BAWA Board Special Meeting Minutes
December 09, 2015
Page 4 of
3. REPORTS
a. Receive an update regarding the Baytown Area Water Authority (BAWA)
East Plant Project.
Mr. Pastrana presented the agenda item and stated that the BAWA East project was being held up
because of the delineation report for the clearing and grubbing along with the unresolved issue with the
negotiations for the water supply agreement with the City of Houston. He stated that since those two
issues have been resolved the project should move forward and is projected to be done by the end of year
2017.
4. MANAGER'S REPORT
a. Reminder that the next Baytown Area Water Authority meeting is scheduled
for Wednesday, January 20, 2016, at 9:00 A.M. in the City Council Chamber, 2401
Market Street, Baytown, Texas 77520.
General Manager Davis presented the agenda item and stated that the next Baytown Area Water
Authority meeting is scheduled for Wednesday, January 20, 2016, at 9:00 A.M. in the City
Council Chamber, 2401 Market Street, Baytown, Texas 77520.
5. ADJOURN
With there being no further business to discuss, President Bradley Smith adjourned the December
09, 2015, Baytown Area Water Authority (BAWA) Board Special Meeting at 9:12 A.M.
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