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_FY 11-12 COB Adopted BudgetI . (rA City of Baytown, Texas Annual Program of Services Fiscal Year Ending September 30, 20 CITY OF BAYTOWN, TEXAS ANNUAL PROGRAM OF SERVICES 2011 -12 ADOPTED BUDGET as submitted to MAYOR AND COUNCIL by Robert D. Leiper, City Manager BAI"fOWN S September 8, 2011 MAP OF THE CITY OF BAYTOWN, TEXAS Major Venues from Baytown, Texas NASA /Johnson Space Center, Houston, Texas — 25 minutes Downtown Houston, Texas — 30 minutes Hobby Airport, Houston, Texas — 30 minutes Reliant Park, Houston, Texas — 35 minutes Bush Intercontinental Airport, Houston, Texas — 45 minutes Galveston, Texas (coastline) — 55 minutes 59 45 crab Ub" 9 Dayton Houston Highlands 10 59 10 146 610 445 BAyfOWN La Porte 59 ' stpn Island 488 Lake City 45 CITY OF BAYTOWN ELECTED OFFICIALS Mercedes Renteria III Mayor Pro Tern Council Member, District 1 Brandon Capetillo Council Member District 3 Mayor Stephen H. DonCarlos Robert C. Hoskins Council Member District 5 David McCartney Council Member District 6 Scott Sheley Council Member District 2 Terry Sain Council Member District 4 om CITY OF BAYTOWN, TEXAS PRINCIPAL CITY OFFICIALS Robert D. Leiper City Manager Vacant Deputy City Manager Kevin Troller Assistant City Manager Ignacio Ramirez City Attorney Louise Richman Director of Finance Keith Dougherty Police Chief Shon Blake Fire Chief Darryl Fourte Director of Public Works/Utilities Bill Vola Emergency Management Coordinator Jose Pastrana Director of Engineering Kelly Carpenter Director of Planning & Development Services Scott Johnson Director of Parks & Recreation Asim Khan Director of Information Technology Services Mike Lester Director of Health & Emergency Medical Services Carol Flynt Director of Human Resources & Civil Service Katherine Brown City Librarian Leticia Brysch City Clerk Acknowledgments The preparation of the budget on a timely basis could not have been accomplished without the efforts and dedication of the Administration, Department Directors and the Budget Staff. We would like to express our appreciation to our staff from various departments who assisted in its preparation. BAMWN S iv CITY OF BAYTOWN a spry e N \ \J CITY OF BAYTOWN ORGANIZATION CHART Citiccns City Council and Cnm m issions Municipal Judge City \tanager Capital Projects v; BAYTOWN Ugal Emergenp )hnagemut Muni. CH of Record in th City of Baytown, TX fire Depuq city Manager Auutsnt City - - -- Manager POIiCC _ ___ Engineering PuLli<R'orks Fisnl Openfiosu Buman Reourte Planning& lltilitiea Infonnalion Technology LiLrary Development Servitor Smieu (ITS) Parks &Recreation Communiutions PuUlic Hullh City Clerk & EMS Capital Projects v; BAYTOWN io GOVERNMENT FINANCE OFFICERS ASSOCIATION Distinguished Budget Presentation Award PRESENTED TO City of Baytown Texas For the Fiscal Year Beginning October 1, 2010 President Executive Director The Government Finance Officers Association of the United States and Canada (GFOA) presented a Distinguished Budget Presentation Award to City of Baytown, Texas for the Annual Budget beginning October 01, 2010. In order to receive this award, a governmental unit must publish a budget document that meets program criteria as a policy document, as an operations guide, as a financial plan, and as a communications device. This award is valid for a period of one year only. We believe our current budget continues to conform to program requirements, and we are submitting it to GFOA to determine its eligibility for another award. vii BAYTOWN s v,>; in CITY OF BAYTOWN ANNUAL PROGRAM OF SERVICES Ball ADOPTED BUDGET 2011 -12 TABLE OF CONTENTS Page Map of City of Baytown, Texas ii Elected Officials iii Principal City Officials iv City of Baytown Core Values v Organization Chart vi GFOA Distinguished Budget Presentation Award vii Table of Contents I Reader's Guide I Reader's Guide Budget Calendar 4 Overview of the City of Baytown, Texas 7 Financial Policies 12 Budget Glossary 15 Manager's Message Manager's Message 23 Technical Adjustments 29 Major Budget Issues Report General Fund 31 General Debt Service Fund 35 Hotel/Motel Fund 35 Aquatics Fund 37 Water and Sewer Fund 37 Sanitation Fund 39 Storm Water Utility 40 Central Services 41 Garage Fund 41 Warehouse Operations 41 Funded Supplemental Requests 44 Funded Capital Requests 45 Unfunded Supplemental Requests 52 Unfunded Capital Requests 53 Baytown 2025 Comprehensive Plan - Annual Report & Strategic Action Plan 55 Budget Summaries Expenditure Budget Summary Comparison - Comparison of 2011 Budget to 2012 Adopted 63 Budget Summary Comparison - Consolidated Summary of Fund Balances /Working Capital 64 Summary of All Fund Types - Comparative Schedule of Budgets for 2012 65 Summary of Governmental Fund Types - Comparative Schedule of Budgets for 2012 66 Governmental Fund Expenditure Detail for Fiscal Year 2012 67 General Fund - Budget Summary by Type of Expenditure 71 General Debt Service Fund - Budget Summary by Fund 72 Assessed Valuation, Estimated Ad Valorem Collections and Ad Valorem Tax Rate Allocation 73 CITY OF BAYTOWN ANNUAL PROGRAM OF SERVICES BMTOWN ADOPTED BUDGET 2011 -12 S TABLE OF CONTENTS Pape Hotel/Motel Fund - Budget Summary by Fund 74 Summary of Proprietary Fund Types - Comparative Schedule of Budgets for 2012 75 Proprietary Fund Expenditure Detail for Fiscal Year 2012 76 Aquatics Fund - Budget Summary by Fund 79 Water and Sewer Fund - Budget Summary by Fund 80 Sanitation Fund - Budget Summary by Fund 81 Storm Water Utility Fund - Budget Summary by Fund 82 Garage Fund - Budget Summary by Fund 83 Warehouse Operations Fund - Budget Summary by Fund 84 General Fund 100 Organization Chart 85 Budget Summary by Type of Expenditure (Revenues & Expenditures by Type) 87 Budget Summary by Function of Expenditure (Revenues & Expenditures by Function) 88 General Fund Revenue Summary 89 Revenue Detail 90 Budget Summary by Department 93 Budget Summary by Account 94 General Fund Program Summaries and Departmental Budgets General Administration 98 Fiscal Operations 100 Legal Services 102 Information Technology Services 104 Planning and Development Services 106 Human Resources 108 City Clerk 110 Court of Record 114 City Facilities 117 General Overhead 118 Police 120 Fire 124 Communications 128 Emergency Management 131 Emergency Medical Services 135 Public Works Administration 138 Streets and Drainage 140 Traffic Control 142 Engineering 144 Public Health 147 Parks and Recreation 150 Sterling Municipal Library 155 Transfers Out 158 General Debt Service Fund Budget Summary by Fund 159 Assessed Valuation, Estimated Ad Valorem Collections and Ad Valorem Tax Rate Allocation 160 Assessed Valuations, Tax Levy and Collections - Last Ten Fiscal Years 161 in CITY OF BAYTOWN ANNUAL PROGRAM OF SERVICES BHMWN ADOPTED BUDGET 2011 -12 S TABLE OF CONTENTS Page General Long Term Debt Schedule of Fiscal Year 2011 -12 Requirements 162 Annual Requirement to Amortize General Obligation Debt 163 Statement of Bonded Indebtedness Fiscal Year 2011 -12 164 Hotel/Motel Fund Organization Chart 171 Budget Summary by Fund 172 Program Summary 173 Service Level Budget 174 Budget 2011 -12 Programs 176 Aquatics Fund Organization Chart 177 Budget Summary by Fund 179 Program Summary 180 Aquatics Fund Service Level Budget 181 Water and Sewer Fund Organization Chart 183 Budget Summary by Fund (Revenues & Expenditures by Type) 185 Budget Summary by Fund (Revenues & Expenditures by Function) 186 Revenue Detail 187 Budget Summary by Department 188 Summary by Account 189 Water and Sewer Fund Program Summaries and Departmental Budgets Utility Billing and Collections 192 Water and Sewer General Overhead 195 Water Operations 196 Wastewater Operations 198 Utility Construction 200 Transfers Out 202 Summary of FY 2011 -12 Debt Requirements 203 Annual Requirement to Amortize Water & Sewer Debt 204 Detail Debt Amortization Schedules 205 Sanitation Fund Organization Chart 209 Budget Summary by Fund 210 Solid Waste Program Summary 211 Solid Waste Service Level Budget 212 Storm Water Utility Fund Organization Chart 215 Budget Summary by Fund 217 CITY OF BAYTOWN ANNUAL PROGRAM OF SERVICES ADOPTED BUDGET 2011 -12 TABLE OF CONTENTS rue Storm Water Program Summary 218 Storm Water Utility Service Level Budget 219 Central Services Garage Fund Organization Chart 221 Garage Fund Budget Summary by Fund 223 Garage Operations Program Summary 224 Garage Operations Service Level Budget 225 Warehouse Operations Fund Organization Chart 227 Warehouse Operations Fund Budget Summary by Fund 229 Warehouse Operations Program Summary 230 Warehouse Operations Service Level Budget 231 Ordinances Budget Adoption Ordinance 233 Water and Sewer Rate Change Ordinance 235 Adopting the Rate and Tax Levy Ordinance 243 Salary Schedules All Funds Summary of Full -time Positions by Fund & Department 245 Schedule of Full -time Budgeted Positions 246 Endnotes for Personnel Changes 256 Grade Structure 2011 -12 261 Salary Schedules 262 Statistical Section Net Assets by Components Last Eight Fiscal Years 266 Changes in Net Assets Last Eight Fiscal Years 268 Changes in Net Assets Last Eight Fiscal Years (Continued) 270 Tax Revenues by Source, Governmental Activities Last Eight Fiscal Years 272 Fund Balance, Governmental Funds Last Eight Fiscal Years 274 Changes in Fund Balances, Governmental Funds Last Eight Fiscal Years 276 Tax Revenues By Source, Governmental Activities Last Ten Fiscal Years 278 Assessed Value and Estimated Actual Value of Taxable Property Last Ten Fiscal Years 280 Property Tax Rates - Direct and Overlapping Governments Last Ten Fiscal Years 282 Principal Property Taxpayers Current Year and Nine Years Ago 285 Property Tax Levies and Collections Last Ten Fiscal Years 286 Ratios of Outstanding Debt By Type Last Eight Years 288 Ratios of General Bonded Debt Outstanding Last Ten Years 290 Direct and Overlapping Governmental Activities Debt As of September 30, 2010 293 Legal Debt Margin Information Last Eight Fiscal Years 294 Pledged Revenues Coverage (Water and Sewer Fund) Last Ten Years 296 Demographic and Economic Statistics Last Ten Fiscal Years 298 Principal Employers Current Fiscal Year and Nine Years Ago 301 Full -Time Equivalent City Employees By Function/Program Last Ten Fiscal Years 302 CITY OF BAYTOWN ANNUAL PROGRAM OF SERVICES BMW ADOPTED BUDGET 2011 -12 S TABLE OF CONTENTS Page Operating Indicators by Function/Program Last Ten Fiscal Years 304 Capital Asset Statistics By Function/Program Last Ten Fiscal Years 306 Component Units Baytown Area Water Authority (BAWA) Adopted Budget 309 Baytown Area Water Authority Board Organization Chart 310 Baytown Area Water Authority Board of Directors 311 Baytown Area Water Authority - Manager's Message 312 Baytown Area Water Authority Major Budget Issues 314 Baytown Area Water Authority Budget Summary by Fund 316 BAWA - Capital Improvement Program Fund Budget Summary by Fund 518 317 Baytown Area Water Authority Program Summary 319 Baytown Area Water Authority Service Level Budget 320 Baytown Area Water Authority Revenue Bonds Long Term Debt Amortization Schedules 322 Baytown Area Water Authority Revenue Bonds Detail Debt Amortization Schedules 323 City of Houston Untreated Water Rates 325 Treated Water Rates 326 City of Houston's Notification of Increased Water & Sewer Rates - Effective April 1, 2011 327 Baytown Area Water Authority Ordinance 328 Crime Control and Prevention District (CCPD) Adopted Budget 329 Crime Control and Prevention District (CCPD) Board Members 330 Crime Control and Prevention District (CCPD) Budget Summary by Fund 206 331 Crime Control and Prevention District (CCPD) 2011 -12 Base Level Footnotes 332 Crime Control and Prevention District (CCPD) Ordinance 334 Fire Control, Prevention and Emergency Medical Services District (FCPEMSD) Adopted Budget 335 Fire Control, Prevention and Emergency Medical Services District (FCPEMSD) Board Members 336 Fire Control, Prevention and Emergency Medical Services District (FCPEMSD) Budget Summary by Fund 207 337 Fire Control, Prevention and Emergency Medical Services District (FCPEMSD) Special District - Fire - 20701 338 Fire Control, Prevention and Emergency Medical Services District (FCPEMSD) Special District - Fire - 20702 339 Fire Control, Prevention and Emergency Medical Services District (FCPEMSD) 2011 -12 Base Level Footnotes 340 Fire Control, Prevention and Emergency Medical Services District (FCPEMSD) Ordinance 341 Municipal Development District Adopted Budget 343 Municipal Development District Members 344 Municipal Development District - Manager's Message 345 Municipal Development District Major Budget Issues 347 Municipal Development District Program Fund Budget Summary for Fiscal Year 2011 -12 351 Municipal Development District - Supplemental Information Included for Planning Purposes 354 Municipal Development District Program Fund Budget Summary - Projected Working Capital 355 Municipal Development District Detail Debt Amortization Schedules 357 Municipal Development District Resolution 361 Baytown Reinvestment Zone #1 Fund 216 Budget Summary 363 Baytown Reinvestment Zone #1 Fund 216 Budget Summary by Fund 365 Capital Improvement Program (CIP) Capital Improvement Program Budget Overview 367 Capital Improvements Program 2007 - Approved by Voters on November 6, 2007 380 Revisions: June 26, 2008; Sept. 10, 2009; July 15, 2010; July 22, 2011; September 8, 2011 381 CITY OF BAYTOWN ANNUAL PROGRAM OF SERVICES WOWN ADOPTED BUDGET 2011 -12 S TABLE OF CONTENTS Page Utility Capital Improvement Projects Summary Active and Future Projects 382 MDD Program Fund - Budget Summary Miscellaneous Funds Miscellaneous Funds Overview 385 Street Maintenance Tax Fund 211 Budget Summary 389 Community Development Block Grant (CDBG) Fund 270 Budget Summary by Fund 391 Capital Replacement Fund (CRF) 350 Budget Summary 392 Capital Replacement Fund (CRF) 350 - Capital Lease List 393 Capital Improvement Program Fund (CIPF) 351 Budget Summary 394 Water & Sewer - Capital Improvement Program Fund (CIPF) 527 Budget Summary 395 Water & Sewer - Impact Fees 529 Budget Summary 396 Bayland Island Operations Fund 540 Budget Summary by Fund 397 Medical Benefits Fund 560 Budget Summary by Fund 398 Workers Compensation Fund 561 Budget Summary by Fund 399 Other Miscellaneous Funds 400 READER'S GUIDE TO THE 2011 -12 ANNUAL PROGRAM OF SERVICES (OPERATING BUDGET) The Reader's Guide provides an overview of the City of Baytown's budget process and budget documents. Also included in this section is a glossary of budget terms. The City of Baytown has prepared a budget designed to meet the highest standards of performance in municipal budgeting. The budget presentation format for division/department summaries has been designed to include program goals, objectives and meaningful workload and productivity measures. Various financial summaries, statistical information and detailed revenue sources are provided to help define the City's goals, purposes and assumptions for projections. The Major Funds are the Governmental Funds (i.e., General Fund, General Debt Service Fund and Hotel/Motel Fund) and the Proprietary Funds (i.e., Aquatics Fund, Water and Sewer Fund, Sanitation Fund, Storm Water Utility Fund and Central Services Funds). All appropriations shall lapse at the end of the fiscal year to the extent that they shall not have been expended or lawfully encumbered. Project length financial plans are adopted for all capital project funds. BUDGET BASIS The budget for the Governmental Funds is prepared on the modified accrual basis of accounting. Under this basis of accounting, revenues are recognized when they become both measurable and available to finance expenditures of the current period. Expenditures are recognized when the related fund liability is incurred, except for (1) inventories of material and supplies which may be considered expenditures when used; (2) prepaid insurance and similar items; (3) accumulated unpaid vacation, sick pay and other employee benefit amounts which need not be recognized in the current period and (4) principal and interest on long -term debts which are generally recognized when due. All proprietary fund types are accounted for on a flow of economic resources measurement focus and use the accrual basis of accounting. Revenues are recognized when they are earned and expenses are recognized when they are incurred. FINANCIAL STRUCTURE The financial structure of the Budget is organized by funds. The two types of Funds utilized in this budget are Governmental and Proprietary. The specific funds that make up the Governmental Fund type are General Fund, General Debt Service Fund and Hotel/Motel Fund. The Proprietary Fund types are made up of the Aquatics Fund, Water and Sewer Fund, Sanitation Fund, Storm Water Utility Fund and Central Services Fund (Garage and Warehouse Operations). Each of the above mentioned funds operate separately and independently from one another; therefore, they are budgeted separately and include separate financial statements. A fund is generally defined as a fiscal and accounting entity, which has its own self - balancing set of accounts recording cash and other financial resources, as well as any liabilities or residual equities or balances. Funds are segregated for the purpose of carrying on specific activities or attaining certain objectives in accordance with specific regulations, restrictions or limitations. MAJOR BUDGET DOCUMENTS The City of Baytown's budget process includes four key documents. The timing and purpose of these documents defines the process. 1. The Budget Manual - February /Early March Prior to budget development and training of departmental support staff, the Budget Manual is drafted and completed in late February. This document serves as a developmental guide and includes sections on annual budget highlights and specific development instructions, as well as appendices with rate calculations, format examples and supplemental forms. 2. Budget Priorities Through various strategic planning sessions held throughout the year and individual communications to the City Manager, the City Council has provided input concerning the City functional areas and the preferred methods of addressing budgetary challenges and revenue shortfalls; operational expenditures related to voter approved referendums; health care cost; sewer capacity /compliance issues and water and sewer rate increases. 3. The Proposed Budget - Late July Pursuant to City Charter, the Proposed Budget is required to be submitted to the City Council at least sixty (60) days prior to the beginning of each budget year. (Article V, Section 41 of the City Charter.) This document represents a modified and balanced version of departmental budget requests versus projected revenues. The Proposed Budget is a product of policy as proposed by the departmental budget requests and the review of the City Manager, Deputy City Manager and Assistant City Manager. 4. The Adopted Budget - Late September The Adopted Budget represents a modified version of the Proposed Budget after the public hearing and the City Council's review in August and September. Any changes deemed necessary by City Council to funding levels or revenue projections are reflected in the Adopted Budget. Revisions may also be made to reflect any updates to budget information. READER'S GUIDE (Continued) THE BUDGET PROCESS The City of Baytown uses a hybrid zero based program oriented budgeting process. Each budgeting division within a department is given a target or "base level" funding based upon the previous year's funding level in which all expenditures must be justified each new fiscal year. With a few exceptions, no new fixed assets or new supplemental program funding requests /positions may be included in base level funding. Any funding request that represents new expenditures and programs, or that is in excess of base level funding, must be submitted as a supplemental program funding request. These supplemental requests may be either a new program or an enhancement to an existing program. 1. Budget Training for Support Staff /Budget Guideline Review January/February is when the budget guidelines, procedures and forms are reviewed. Changes may be made to the budget process in order to make budget development more efficient and address format requests from staff. More formal budget training is held in March and April. Departmental staff is convened for a review of any changes to the budgetary process. If changes to the process are significant, division managers and department managers are informed via general Budget Office meetings and management discussions in late February. During the training, staff is informed in the use of budgeting concepts, budget processes and the budget template, as well quick introduction to the City's budget forms. 2. Revenue Projection The budget revenue projections for the new fiscal year begin mid -year of the current fiscal year. The Director of Finance, in consultation with department directors and division managers, base revenues upon consultations with state and local agencies, trend analysis, anticipated changes in the local and regional economy and discussions with directly associated staff members. Although beginning earlier, the budget revenue projection occurs concurrently with departmental budget development and extends until the budget is adopted based upon the receipt of any new information. 3. Proposed Budget Development During the budget development at the division and departmental level, the Budget Office staff works with managers to analyze requests, provide advice and lend assistance. Budget requests are based upon a base level funding, and any additional funding is made in the form of supplemental program funding requests. The program goals, objectives and measures are evaluated during budget development to determine effectiveness of program activities and levels of appropriate funding. 4. Proposed Budget Analysis/Compilation When division and departmental budget requests are completed, the Budget Office reviews and compiles a preliminary draft of the Proposed Budget in the form of detail workbooks. These workbooks are then submitted to the Director of Finance, City Manager, Deputy City Manager and Assistant City Manager, known as the Budget Review Committee, for review and are referenced during staff budget meetings. After each City department gives a summary budget presentation and answers questions from the Budget Review Committee during staff budget meetings, the funding requests and target levels are reviewed and discussed. Based on revenue projections and funding requirements, budget programs or supplemental program funding requests are proposed for funding. A total recommended funding level is determined from both base level and supplemental program funding requests proposed. At this time the funding level is weighed against available resources. A tax rate increase may or may not be recommended depending upon program priorities and issues. 5. City Council Budget Study The Major Budget Issues Report is prepared by the City Manager for the Proposed Budget, which highlights and summarizes funding requirements, major changes in programs and alternatives for funding. The Major Budget Issues Report is then reviewed and discussed by the Council during the work sessions. 6. Public Hearing /Budget Adoption A public hearing on the budget and tax rate is held in late August to early September prior to final budget consideration. At the public hearing, the citizens or any other individual may make formal comment either for or against the Proposed Budget. The public also has the opportunity to attend City Council budget work sessions. Budget adoption occurs in September after the City Council deliberations and the public hearing. The City Council may take action to modify the Proposed Budget per its discretion. The City Council also adopts a tax rate to support adopted funding levels. Pursuant to City Charter, the Proposed Budget as submitted by the City Manager becomes the Adopted Budget if no action is taken by September 27th. (See READER'S GUIDE (Continued) Article V, Section 46 contained in the City Charter.) 7. Compilation of Adopted Budget/Budget Maintenance An Adopted Budget is compiled and published during the first months of the new fiscal year. The Adopted Budget in the form of an amended Proposed Budget is available for public inspection in late September. Ledger amounts are prepared for the new fiscal year prior to October 1. Budget Maintenance is a year -round activity of division/department directors and the Budget Office. In addition to spending controls such as appropriation level "lock -out" and position control review, any unbudgeted expenses in the capital appropriation unit require authorization via a budget transfer. Other spending control mechanisms include monthly review of expenditures by the Budget Office. Quarterly budget analysis reports are prepared to present budget versus actual expenditure variances. These reports are reviewed by the staff and the City Council to identify and communicate any major expenditure variances. If necessary, a budget amendment ordinance is adopted based upon the third quarter budget analysis report. DEPARTMENT/DIVISION PROGRAM SUMMARIES Each division within a department is described by narrative information displayed on pages facing resource and expenditure information in order to give the City Council a well - rounded presentation of each division. Program summaries include the following information. Program Description - This section outlines the function and responsibilities performed by the division. It is provided to enable the reader to understand the program elements included in each particular division budget. Major Division Goals - Goals describe the purpose or benefit the division/department plans to provide to the community and/or organizations its serves. Goals identify the end result the division/department desires to achieve with its activities. Goals are often ongoing and may not be achieved in one year. Major Division Objectives - Objectives are quantifiable steps toward accomplishing stated goals. They should have a specific time frame or measurable achievement. Objectives should be able to be reached or completed within the current fiscal year. Objective statements are not required for every activity performed, but should focus on the major steps necessary for achieving established goals. Workload Measures - Workload measures reflect major activities of the division/department. They indicate the amount of work, which has been done in the past and projected workload levels for the current and next year. Workload measures should be able to be tracked with a reasonable amount of time and effort. Expenditures - The summary of expenditures show the category of expenses for each of the division's programs as compared from year to year. OTHER FUNDS The Baytown Area Water Authority (BAWA), Crime Control and Prevention District (CCPD), Fire Control, Prevention and Emergency Medical Services District (FCPEMSD) and Municipal Development District (MDD) included in the Component Unit section are presented for the overall comparability and are not subject to annual appropriation. Other miscellaneous funds are included in the budget to reflect the overall City's operations. BAWA operates under a Board of Directors, which is appointed by the City of Baytown. The City of Baytown exercises oversight authority over the operations of BAWA; as a result, BAWA is reported as a component unit of the City. On May 14, 2011 the citizens voted to continue the Baytown CCPD dedicated to crime reduction programs and the adoption of a proposed local sale and use tax at a rate of one- eighth of one percent (1/8 %). The City Council appoints all members of the governing board of CCPD. On May 14, 2011 the citizens voted to continue the Baytown FCPEMSD dedicated to fire safety and emergency medical services and the adoption of a proposed local sale and use tax at a rate of one - eighth of one percent (1/8%). The City Council appoints all members of the governing board of FCPEMSD. The MDD was created to levy and account for the collection of a sales and use tax at the rate of one -half of one percent for the purpose of financing economic development projects that provide economic benefit and diversify the economic base of the community. The boundaries of MDD include the portion of the City that is in Harris County and excludes the portion that is in Chambers County. The City Council appoints all members of the governing board of MDD and approves any debt issued by MDD. The Miscellaneous section consists of various funds designated for a single purpose. The presentation is a matter of information. Authorization is received by a grant, contractual arrangement, legislative requirement or budget appropriation in other funds. 3 CITY OF BAYTOWN 2011 -12 BUDGET CALENDAR Governing Date Dal Body Activi March 24 Thursday Finance 2010 CAFR presented to City Council at Council Meeting April 1 Friday Budget Fund Accounting System rolled into Budget Prep. System to Begin New Fiscal Year April I I Monday Depts. Budget Kickoff Meeting - Bob Leiper & Kevin Troller Explaining Budget Expectations April 12 -14 Tues. - Thurs. Depts. Computer training on Budget Prep System April 15 Friday Depts. Deadline for HR requests for new positions and upgrades April 15 Friday Depts. Deadline for Departments to review their fee schedules and submit proposed changes April 22 Friday Depts. Deadline for Computer/Technology requests to ITS April 25 -29 Mon. - Fri. Depts. ACM Review of Departmental Budgets May 6 Friday Depts. Submit Departmental Draft Budgets to Director of Finance May 13 Friday Depts. Finance will return Draft Budgets to Departments with comments May 14 Saturday City Election Day May 19 Thursday Depts. Deadline to submit Final Departmental Budgets to Finance (7) copies May 27 Friday Budget Distribute Departmental Budgets to City Management and Finance Staff May 31 -June 3 Tues. - Fri. Adm./Depts. Departmental Budget work sessions with City Management and Finance Staff June 14 Tuesday CCPD CCPD Board reviews CCPD Proposed Budget at CCPD Board Meeting/Call two Public Hearings June 21 Tuesday FCPEMSD FCPEMSD Board reviews FCPEMSD Proposed Budget at FCPEMSD Board Meeting/Call a Public Hearin June 30 Thursday CCPD Publish notices of two CCPD Public Hearings on Proposed Budget (no later than 10 days before public hearings) July 7 Thursday MDD MDD Board reviews MDD Proposed Budget at MDD Board Meeting/Call a Public Hearin July 7 Thursday FCPEMSD Publish notice of FCPEMSD Public Hearing on Proposed Budget (no later than 10 days before public hearing) July 12 Tuesday CCPD Conduct two public hearings on and consider adoption of the proposed CCPD budget (no later than 60 days before October I"). July 14 Thursday Council Receive the CCPD budget (no later than 10 days after CCPD adopts the budget) July 14 Thursday Budget Final Changes to Budget Office by noon July 19 Tuesday FCPEMSD Conduct a Public Hearing on and consider adoption of the Proposed FCPEMSD Budget (no later than 60 days before October V). (only one public hearing is required) July 20 Wednesday Budget Send Proposed Budget to Print July 20 Wednesday BAWA BAWA Board receives BAWA Proposed Budget at BAWA Board Meeting/Call a Public Hearin July 27 Wednesday MDD Publish notice of the MDD Public Hearing on the Proposed MDD Budget CITY OF BAYTOWN 2011 -12 BUDGET CALENDAR Governing Date Dav Body Activity July 27 Wednesday Council Publish notices of the City Council Public Hearings on the proposed CCPD and FCPEMSD Budgets (no later than 10 days before the public hearings) July 28 Thursday Council Receive FCPEMSD budget (no later than 10 days after FCPEMSD Board's adoption) July 28 Thursday Budget/Council Receive the City's Proposed Budget submitted by City Manager and set a Public Hearing on the City Budget August 2 -5 Tues. - Fri. Council City Council Budget Work Sessions (Tentative) August 4 Thursday MDD Conduct Public Hearing on and consider adoption of the Proposed MDD Budget August 9 Tuesday BAWA Publish notice of the BAWA Public Hearing on the Proposed BAWA budget August 1 I Thursday Council Hold public hearing on the Proposed Budgets of the CCPD and FCPEMSD (no later than 45 days before October I") August 11 Thursday Council Council Feedback on Proposed Budget August 11 Thursday Council Publish notice of the City Council public hearing on the Proposed City Budget August 17 Wednesday BAWA Conduct public hearing on and consider the adoption of the Proposed BAWA budget August 25 Thursday Council Hold public hearing on the Proposed City Budget August 25 Thursday Council City Council approves budgets of CCPD, FCPEMSD, MDD and BAWA (no later than 30 days before October 1S) September 8 Thursday Council Consider adoption of the Proposed City Budget Tax Calendar Dates Dependent on Receipt of Certified Rolls September 22 Thursday Council Certification of anticipated collection rate by tax collector September 22 Thursday Council Receive 2011 Certified Appraisal Rolls - Harris and Chambers County Appraisal Districts September 22 Thursday Council Submit to City Council the Calculation of Effective and Rollback Tax Rates September 22 Thursday Council Meeting of City Council to discuss tax rate. (If proposed tax rate exceeds the rollback rate or the effective tax rate, then vote to place a proposal to adopt the rate at future meeting. If motion passes, schedule two public hearings; second hearing may not be held earlier than the 3rd day after the first hearing.) September 22 Thursday Council City Council adopts the 2011 Tax Rate ordinance September 23 Friday Council Publication of Effective and Rollback Tax Rates; schedules and fund balances GCCISD publishes) Sept. 14 & 21 Wed. &Wed. Council Publish notices of the Adopted Budget No Action Needed Council If Proposed Tax Rate exceeds the Rollback Rate or Effective Tax Rate, publish "Notice of Public Hearing on Tax Increase" (1 st qtr -page notice) at least seven days before public hearings; also on website and TV channel (60 second notice runs until 2nd hearing over) for first public hearing. CITY OF BAYTOWN 2011 -12 BUDGET CALENDAR Governing Date Dav Body Activity No Action Needed Council If Proposed Tax Rate exceeds the Rollback Rate or Effective Tax Rate, publish "Notice of Public Hearings on Tax Increase" (1 st qtr -page notice) at least seven days before public hearings; also on website and TV channel (60 second notice runs until 2nd hearing over) for second public hearing. No Action Needed Council If Proposed Tax Rate exceeds the Rollback Rate or Effective Tax Rate, hold 1 st public hearing on the tax increase and announce the date, time and place of the meeting at which it will vote on the tax rate (vote shall be no less than 3 days and no more than 14 days after the second public hearing). No Action Needed Council If Proposed Tax Rate Exceeds The Rollback Rate or the Effective Tax Rate, hold 2nd public hearing on the tax increase (may not be held earlier than the 3rd day after the date of the first hearing) and announce the date, time and place of the meeting at which it will vote on the tax rate (vote shall be no less than 3 days and no more than 14 days after the second public hearing). No Action Needed Council Publish "Notice Of Vote On Tax Rate" (2nd qtr -page notice); newspaper, web and 60- Second notice on TV - after the public hearings and before the meeting scheduled for the vote. November 10 Thursday Council Present published copy of budget document to City Council, City Clerk and County Clerk OVERVIEW OF THE CITY OF BAYTOWN, TEXAS General Information The City of Baytown, Texas is the third largest city in Harris County. Located east of Houston, Baytown is 30 miles from downtown Houston, within 35 minutes of Houston Hobby Airport and within 45 minutes of Houston's George Bush Intercontinental Airport. Houston is readily accessible via Interstate 10, a major thoroughfare running through the north side of Baytown. The City encompasses an area of 34 square miles with an estimated population of 72,339 for 2011 -12. Baytown boasts a rich environment, history and economic heritage. It is surrounded by six bays and the Houston Ship Channel, which has U.W led not only to the development of a booming petrochemical industry, but also a variety of recreational activities centered around the area's waterways. In the past, Baytown was home to the Karankawa Indians, and some of their artifacts can still be found at the Baytown Nature Center. Many historic battles also took place in the Baytown area including the Battle of San Jacinto where Texas won its independence from Mexico. The City was incorporated January 24, 1948 as a Home Rule City �= operating under the Council- — O` Manager form of government. The City Council is composed of a . nw • o ,,,, Mayor and six City Council members. All six of the Council members are required to reside within defined districts from which they are elected. The Mayor is elected at large. As a result of a May 13, 2006 Charter election, all City Council positions and the Mayor are elected for three -year staggered terms. Article III, Section 32 of the City Charter requires that the Council appoint a City Manager to act as the chief administrative and executive officer of the City. It is the responsibility of the City Manager to appoint and remove department heads and conduct the general affairs of the City in accordance with the policies of the Council. Summary of Local Economy The City of Baytown has experienced nearly $266 million in new commercial construction and almost $110 million in new residential value in the past five years. Both sectors were slowed due to the economic recession and Hurricane Ike. In April and May 2011, residential valuation showed a decrease over the same periods in 2010 but new commercial construction as well as additions to commercial structures showed an increase indicating commercial growth is helping to make up for the current gap in residential development. City and Community Initiatives The community is proud of its industrial heritage and the many opportunities a strong industrial base provides. City officials, citizen groups, business and industry have a similar vision; to make this community a better place to live, work and raise our children. Some of those efforts include: • On May 14, 2011, citizens voted to continue the Baytown Crime Control and Prevention District dedicated to crime reduction programs and the adoption of a local sale and use tax at a rate of one -eighth of one percent (1/8%). • On May 14, 2011, citizens voted to continue the Baytown Fire Control, Prevention, and Emergency Medical Services District dedicated to fire safety and emergency medical services and the adoption of a local sales and use tax at a rate of one - eighth of one percent (1/8 %). With the support of the community, numerous amenities continue to be developed including (1) the Goose Creek Greenbelt Project, which creates a linear park through the heart of the community; (2) The Baytown Nature Center, a 450 acre preserve within the city limits developed from what was known as the Brownwood subdivision that was destroyed by subsidence and Hurricane Alicia. The Nature Center is on The Great Texas Birding Trail and is host to over 300 different species of birds along with numerous varieties of flora and fauna and (3) The Eddie V. Gray Wetlands Education and Recreation Center, a cooperative effort of the School District, Lee College and the City to provide an opportunity for young and old to learn more about fisheries, wildlife, ecology, etc. • Pirates Bay Waterpark is an award winning Caribbean themed 3- acre facility which won the Aquatics International 2011 Dream Designs Award. Operated by the Baytown Parks and Recreation Department, the family - friendly resort styled park opened in June 2010. Pirates Bay features attractions for everyone with zero beach entry, a Prate themed water play center complete with a large dumping bucket and an awesome array of spray nozzles and water guns, a 671 foot lazy river and two large slide towers. The feature attraction is a Flowrider surfing machine, which provides an endless moving mountain of water with all the excitement of ocean surfing. The park also features a climbing wall, and a small rectangular pool for lap swimming and programs such as swim lessons, and water volleyball. A concession stand and covered picnic areas invite visitors to rest between activities, while an au conditioned meeting room is available year-round for rentals for family reunions, and company outings. The park also offers three and large picnic pavilions are available for rentals for birthday parties or family get - togethers. • Calypso Cove is a smaller Caribbean themed Water Park located at N.C. Foote Park on West Main. The Cove replaces a 1970's era pool and consists of two separate bodies of water. A shallow, zero beach entry pool that features several water guns, a small tot slide, a dew drop and a large play feature with dumping bucket and is designed for the smaller children and families. A second pool located adjacent to the zero entry pool features a crossing activity, a 17 foot slide tower and body slide. An optional water volleyball net and basketball goal can also be placed in the pool. This pool is also used for swim lessons and other group activities. Calypso Cove also features large coolbrellas, picnic tables, lounge chairs and a bathhouse. • The Neighborhood Protection Division provides improved response to appearance issues. They serve as the focal point for numerous community clean up activities. • Quality of life continues to be a focus for City leaders. Newly opened Fire Station #6 and a new spraypad at Bergeron Park are examples of efforts to make Baytown a better place to call home. • The civil plan review and building permit application process has been improved so that the turnaround period meets our target of 20 days for commercial plans, improving service to citizens and developers. BAWA underwent a plant assessment of all its facilities and equipment to identify needed improvements, replacement, and repair of major process units. This assessment has been completed and a prioritized list of projects has been compiled including the chemical feed systems, filter systems, electrical systems, System Control and Data Acquisition (SCADA) system, and the chlorine system. BAWA has started the construction of a new generator project which will provide electrical power to the entire facility in the event of loss of normal power from the electrical supplier. This project is being funded by non - housing CDBG grant money as a result of Hurricane Ike. The contract for this project is $2,938,000 and is projected for completion on February 29, 2012. BAWA is in the process of getting final approval to begin construction on the Electrical System Improvements to remove the overhead electrical lines and have them replaced with electrical lines in duct banks underground. The project will provide enhanced reliability and safety for the facility. This project, while separate from the Generator project, will provide the construction of an electrical building that will provide housing for the generator electrical switch gear systems and the power transfer switches. In January of 2006, the EPA approved the Long Term 2 Enhanced Surface Water Treatment (LT2) Rule. With respect to the LT2 rule, systems that serve a population of less than 100,000 will begin the second round of sampling, monitoring and reporting in January 2015. • The City has established Tax Increment Reinvestment Zone (TIRZ) in the Garth Road/San Jacinto Mall area. Two 300 -home subdivisions are under construction and plans include improving the mall and re- establishing it as a regional retail amenity. • The Grand Parkway is a 170 -mile outer loop planned to serve the regional mobility needs of Houston and seven surrounding counties. It is being developed through a partnership with the Texas Department of Transportation, private landowners, local governments and public interest groups. The Baytown City Council approved ordinance number 9854 which establishes impact fees to ensure the provision of adequate facilities to serve new development in the service area by requiring each such development to pay its pro rata share of the cost of water and wastewater capital improvements necessitated by and attributable to such new development. • The City has initiated numerous ordinances (Smoking, Sign/Billboards, Sexually Oriented Business, Landscaping, Gated Communities, etc.) that improve the livability and visual appearance of the community. • Baytown has been recognized by several organizations and agencies by being the recipient of the following awards: Government Finance Officers Association (GFOA) Distinguished Budget Presentation Award for Fiscal Year 2010 -11. GFOA Certificate of Achievement for Excellence in Financial Reporting for Fiscal Year Ending 2009. Texas Comptroller Gold Leadership Circle 2010 Texas Public Pool Council 2010 Agency of the Year Award • Parks and Recreation Director's Association 2010 Young Professional Award ♦ Texas Recreation and Park Society 2011 Promotional and Marketing Excellence Award • Texas Recreation and Park Society 2011 Volunteer of the Year Award • Keep Texas Beautiful Awards for Health Department for 2011: o The Baytown Sun received the First Place Award in the Daily Print Media category for its continued coverage of the City of Baytown's efforts to Keep Baytown Beautiful; o Liberty Tire Recycling received the Second Place Award in the Ebby Halliday & Maurice Acers Business Award Category; o The City of Baytown Health Department received a Citation of Merit in the Government Award category; o The City of Baytown Health Department received an Award of Excellence in the Governor's Community Achievement Award competition; and o The City of Baytown Health Department achieved Gold Star Award status for being a Keep Texas Beautiful Affiliate which goes above and beyond the requirements to remain in good standing. The City of Baytown and its citizens share a vision of what this community can be. The decision was made several years ago to improve our quality of life and the information above is an example of the commitment that has been made. Major Industries' Effect on the City's Economy The City has created, within its extraterritorial jurisdiction, three industrial districts. The City has entered into contracts with industries located therein. The contracts specify payments to be made to the City in lieu of ad valorem taxes in exchange for the City not annexing specific properties during the seven -year terms of the contracts. The City of Baytown currently has 32 active Industrial District Agreements (IDAs). Every seven years the City Council approves a new industrial district policy and form of agreement that becomes the model as existing agreements expire or new agreements are executed. The proposed IDA policy is similar to the former 2002 policy. The key revisions are: 1. The industrial district payment rate will increase from 61% to 64% over the seven year life of the agreement; 2. An additional 1% yearly public community improvement rate will be added to the industrial district payment rate and will be available for rebate to the company for approved beautification projects; 3. If monies from the public community improvement rate are not utilized for a beautification project by the industry, the funds will be available for use by the City on public beautification projects; and 4. The "base value" concept will continue with the value set at the higher value of January 1, 2002, January 1, 2009 or the most recent certified value as of the date on which a contract is executed. This base value remains constant throughout the seven -year terms, allows for predicable revenue for the City, and also encourages economic development since added value is not taxed until the next contract period. The existing contracts that have not come up for renewal compute the payments based upon fifty to sixty percent (50 % -60 %) of the fair market value of the industry within the City limits and its industrial districts times the current tax rate minus the amount paid by the industry to the City as taxes on that portion of the industry within the City limits. The contract has a base year of 2002 or the latest certified value whichever is greater. Any future value increases over that base year value are excluded from the payment calculation. In addition, any value decreases are not considered in the payment calculation. The City's strong industrial tax base provides the foundation for stable economic conditions necessary for maintaining a healthy, vibrant economy. The cornerstones of Baytown's industrial development are three world- recognized entities consisting of ExxonMobil, Bayer and Chevron Phillips. The ExxonMobil Baytown Complex is one of the largest integrated and most technologically advanced petrochemical complexes in the world. Founded in 1919, ExxonMobil's Baytown, Texas complex is located on approximately 3,400 acres along the Houston Ship Channel. The Baytown complex is comprised of three manufacturing sites (a refinery, a chemical plant and an olefins plant), the Chemical Company's Technology and Engineering Complex and a regional downstream engineering office. The Baytown complex is staffed by approximately 3,340 ExxonMobil employees and 1,349 contract personnel, who manage the businesses and operate and maintain the manufacturing facilities on a 24 -hour, year -round basis. The Baytown Refinery is fully integrated with the Chemical and Olefins plants, and is a major source of petrochemical feedstocks for these plants. The Baytown Refinery is one of the largest refinery in the United States, with a crude oil capacity of 563,000 barrels per day. The Baytown Refinery has the flexibility to process heavy, high - sulfur and - metal crudes into a full range of petroleum products, including motor gasoline, jet and diesel fuels, heating oil and coke. The Baytown Chemical Plant produces more than 7.2 billion pounds of petrochemical products each year through its three ExxonMobil Chemical manufacturing groups. These are used in everyday products such as polyester fabric and plastic bottles, packaging and appliance parts. The Baytown Olefins Plant (BOP) is adjacent to the Baytown Refinery and Chemical Plant. The plant produces 6 billion pounds of the world's most widely used primary petrochemicals -- ethylene, propylene and butadiene -- and is feedstock flexible. These are used in everyday products such as disposable diapers, automobile parts, safety gear and medical supplies and garments. It is one of the largest ethylene plants in the world. Baytown Olefins Plant also houses most of the cogeneration facilities that produce all of the power and steam required to operate the ExxonMobil Baytown complex. Total cogeneration capacity is approximately about 500 megawatts. The Baytown Technology and Engineering Complex provides worldwide research and development support to ExxonMobil Chemical's eleven global business groups, and houses Chemical's global manufacturing and engineering organizations. Over 1,300 of ExxonMobil's employees volunteer around Baytown annually. Their contributions along with annuitants and the ExxonMobil Foundation total over $1.3 million to United Way agencies in Baytown. In the Baytown area, over $1 million was contributed in community relations programs, which focus on education, environment and health. This contribution also includes $62,500 for the Mayor and ExxonMobil Green Team Summer Work Program. Another industrial corporate citizens' presence in Baytown, the Bayer Baytown Industrial Park, is distinguished by steady expansion. Strategically positioned along Cedar Bayou for barge access, the Baytown plant is located on 1,688 acres, of which 35% is developed and employs approximately 2,000 people, including permanent contractors. Since 1971, when the first polyurethane unit started up, the site has grown more than ten -fold. Over the last ten years, Bayer Corporation has invested over $1.3 billion, by far the single largest capital investment within Bayer worldwide. Guest facilities (Hexion (Borden), Calpine Construction Finance Corporation (Baytown Energy Center), First Chemical, El Dorado Nitrogen, and Texas Brine) have been invited to join Bayer's industrial 10 park site to provide strategic raw materials and energy for Bayer's consumption. Today, Baytown is the largest of Bayer's U.S. chemicals operations, home to three active business groups — Bayer Polymers, Bayer Chemicals and Bayer Corporate and Business Services. Bayer Technology Services occupies a newly constructed headquarters at Baytown to serve the Bayer businesses in the Americas. A new gulf coast distribution center opened mid 2003 to consolidate Bayer's growing shipments and is adjacent to the manufacturing operations. Chevron Phillips Chemical Company LLC (Chevron Phillips Chemical), with its affiliates, is one of the world's top producers of olefins and polyolefins and a leading supplier of aromatics, alpha olefins, styrenics, specialty chemicals, piping and proprietary plastics. The company has total assets of almost $7 billion and is owned equally by Chevron Corporation and ConocoPhillips. Located in Baytown, Chevron Phillips Chemical's Cedar Bayou Chemical Plant is the largest of the company's domestic manufacturing facilities with approximately 592 employees and approximately 350 contract employees. The Cedar Bayou Plant is an integrated olefins chemical complex that (1) manufactures ethylene and propylene from light hydrocarbons, natural gas liquids and refinery feedstocks; and (2) upgrades its ethylene product into alpha olefins and polyethylene resins. The Cedar Bayou Plant consists of approximately 1,200 acres with 650 of those developed to date. Cedar Crossing Business Park located in the extraterritorial jurisdiction of Baytown in Chambers County. The infrastructure is designed to address the requirements for a wide range of commercial and industrial uses. It also provides two advantages critical to manufacturing and distribution. It is close to hundreds of existing manufacturers, distributors and potential customers and is relatively isolated from potential conflicting land uses. The Texas Department of Economic Development has identified Cedar Crossing as the prime industrial site in the Texas Gulf Coast region. As a planned industrial park, its primary uses are industrial, manufacturing warehousing and distribution. Amenities include water, rail and highway transportation, on -site feedstock pipeline and abundant surface water for process operations. Top -tier companies including Home Depot, Wal -Mart, Seapac and US Filters have positioned themselves within Cedar Crossing. A recent addition to the industrial park includes a 750,000 square foot Home Depot regional distribution warehouse with 300 new jobs. The possibility exists for an expansion to more than double the size and employment at this facility. One of the largest Super Wal -Mart stores in Texas opened in July 2001 with one - quarter of a million square feet in sales area. In 2005, the company also built and operates a massive distribution center in the Cedar Crossing Business Park. It is a 2 million square -foot distribution center on a 296 -acre site which employs between 300 and 400 people. City Outlook On May 22, 2007 City Council adopted the Baytown 2025 Comprehensive Plan. The Baytown 2025 Comprehensive Plan is an official public document that acts as a general guide for how the City should grow and operate over the next 20 years. The Comprehensive Plan plays many important roles in shaping the future of the community by the following: • Serving as a general "blueprint" for future development (and redevelopment) in and around Baytown with an emphasis on improving the community's desirability as a place to live, work, play and shop; • Documenting the character of the community, as well as anticipated issues, trends, opportunities, and challenges facing the City; • Providing a common vision supported by a series of goals and objectives for the next 20 years; Defining policies to guide daily decision - making regarding Baytown's physical and economic growth; and • Establishing a core set of strategies for aggressive implementation that emphasizes action and results. CITY OF BAYTOWN FINANCIAL POLICIES BUDGET ADMINISTRATION AND DEVELOPMENT INTRODUCTION The City of Baytown, Texas financial policies set forth the basic framework for the fiscal management of the City. These policies were developed within the guidelines established by the applicable provisions of the Texas Local Government Code and the Charter of the City of Baytown, Texas. They are intended to assist the City Council, management and staff in evaluating current activities and proposals for future programs. The policies are to be reviewed on an annual basis and modified to accommodate changes in circumstances or condition. 401 BUDGET PERIOD 401.1 Establishment of Fiscal Year. The City of Baytown's fiscal year shall -begin on October 1 and end on September 30. (City of Baytown Charter, Article V, Section 40) 401.2 Appropriation lapse at end of year. All appropriations shall lapse at the end of the budget year to the extent that they shall not have been expended or lawfully encumbered. (City of Baytown Charter, Article VII, Section 70) 402 BUDGET PROCESS 402.1 Determining Priorities. The budget shall provide a complete financial plan for the fiscal year, and the budget shall be prepared on the basis of policy priorities. 402.2 Budget Prepared from Departmental Request. The City of Baytown departments shall prepare budgetary decision packages in a manner directed by the City Manager. Department directors shall indicate funding priorities. 402.3 Deadline for Budget Submission. "At least (60) days before the end of each fiscal year, City Manager shall submit to the Council a proposed budget for the ensuing fiscal year." (City of Baytown Charter, Article V, Section 41) 402.4 Public Hearing on Budget Submission. "The Council, after giving at least seven (7) days' notice of publication in the official newspaper of the City, shall hold a public hearing on the proposed budget, at which all interested persons shall be given an opportunity to be heard for or against any item thereof." (City of Baytown Charter, Article V, Section 41) 402.5 Truth in Taxation. Budget development procedures will be in conformance with the State law outlined in the Truth in Taxation process. In the event of a tax increase, two notices will be given and a public hearing held in conformance to this State law. 403 BUDGET ADMINISTRATION 403.1 Balanced Budget Required. The City of Baytown will develop balanced budgets in which current resources (current revenues plus fund balance) will equal or exceed current expenditures. The City will avoid budgetary procedures that balance the budget at the expense of meeting future year's expenses, such as: postponing expenditures, accruing future year's revenues, or rolling over short-term debt. The budget will provide for adequate maintenance and replacement of capital plant and equipment. 403.2 Funding of Current Expenditures with Current Revenues. The budget will assure that current expenditures are funded with current revenues. Current operating expenses will not be capitalized or funded through the use of long- term debt. 403.3 Use of Non - Recurring Resources. The City Of Baytown will use non - recurring resources to fund non - recurring expenditures. 403.4 Performance Measures and Productivity Indicators. An annual budget where possible will utilize performance measures and productivity indicators. 403.5 Department Budget Reporting. Regular reporting on budgetary status will be provided. 404 REVENUE POLICIES 404.1 Revenue Goal. The City will try to maintain a diversified and stable revenue system to protect itself from short run fluctuations in any individual revenue source. 404.2 Development of Revenue Projection. The City will estimate its annual revenues using an objective analytical 12 process. CITY OF BAYTOWN FINANCIAL POLICIES BUDGET ADMINISTRATION AND DEVELOPMENT 404.3 User Charges and Fees Required. User charges and fees will be established at levels related to cost of providing the services. The City will periodically revise user fees when necessary to adjust for inflation, program changes and policy changes. 404.4 For Enterprise Funds, the City shall establish user fees and charges that fully support the total direct and indirect cost of the activity. Indirect costs include the cost of administration borne by other operating funds. 404.5 For programs within the General Fund, the City shall establish and maintain fees for whose cost activities are to be supported by the user. For each supported activity, the City shall establish the level of support necessary. The fees shall be reviewed and adjusted when necessary to maintain the proper level. 404.6 Tax Collection. The City will follow an aggressive policy of collecting property tax revenues. 404.7 Tax Assessment. The City will monitor the appraisal procedures of the Harris & Chambers County Tax Appraisal Districts and provide necessary input to assure that sound appraisal procedures are maintained. Property will be assessed at 100% of full market value. 405 BUDGET AMENDMENT AND MODIFICATION 405.1 Adoption of Budget. "The budget shall be finally adopted by the favorable votes of at least a majority of all members of the council not later than the twenty- seventh day of the last month of the fiscal year. Should the Council take no final action not later than the twenty- seventh day of the last month of the fiscal year, the budget as submitted by the City Manager shall be deemed to have been finally adopted by the Council." (City of Baytown Charter, Article V, Section 46) 405.2 Budget, a Public Record. The budget, budget message and all supporting schedules shall be a public record in the office of the City Clerk open to public inspection. Sufficient copies of the final budget shall be available for the use of all offices, departments and agencies, and for the use of interested persons and civic organizations. (City of Baytown Charter, Article V, Section 47) 405.3 Authority to Transfer Appropriations within a Department, Office, or Agency. "The City Manager may at any time transfer any unencumbered appropriation balance or portion thereof between general classifications of expenditures within an office, department or agency." (City of Baytown Charter, Article VII, Section 68) 405.4 Authority to Transfer Appropriations Between Departments or Agencies. "At the request of the City Manager and within the last three (3) months of the budget year, the Council may by resolution transfer any unencumbered appropriation balance or portion thereof from one office, department or agency to another." (City of Baytown Charter, Article VII, Section 68) 405.5 Amending the Budget. In case of grave public necessity, emergency expenditures to meet unusual and unforeseen condition, which could not by diligent thought and attention have been included in the original budget, may be authorized by the Council as an amendment to the original budget. In every case where such amendment is made, a copy of the ordinance adopting the amendment shall be filed with the City Clerk, published in the next issue of the official newspaper of the City, and attached to the budget originally adopted. 405.6 Authority to Reduce Appropriations. The City Manager may at any time reduce appropriations for a department, office or agency. 406 RESERVE LEVELS 406.1 Undesignated Reserve Level Fund Balance. In order to maintain fiscal stability, the City maintains an unreserved fund balance to meet unforeseen emergencies that may arise. Appropriate levels of unreserved fund balances vary from entity to entity based on the relative impact of particular circumstances or financial conditions. The City of Baytown's goal for unreserved fund balance considers factors such as bond ratings, threat of severe tropical weather due to our proximity to the Gulf Coast, our location adjacent to the petro- chemical complexes, unforeseen emergencies, and advice from the City's financial advisor for fiscal planning. Potential fluctuations in revenue, and cash flow considerations between the start of the fiscal year (October 1) and the receipt of property tax revenues in December /January also require adequate reserves. The City's targeted goal for unreserved fund balance is the equivalent of 60 to 90 days operating expenditures. 13 CITY OF BAYTOWN FINANCIAL POLICIES BUDGET ADMINISTRATION AND DEVELOPMENT 407 DEBT POLICY 407.1 Debt Policy. The objectives of the debt management policy is to maintain the City's ability to incur present and future debt at minimal interest rates in amounts needed for infrastructure and economic development of the City without endangering the City's ability to finance essential City services. Debt financing may include, but is not limited to, general obligation bonds, revenue bonds, certificate of obligation and lease /purchase agreements. The underlying asset that is being financed should have a longer life than the maturity schedule of the debt issued for the financing of the asset. Since issuing debt costs more to the entity than purchasing assets outright, the use of financing will be carefully evaluated to ensure the benefits, tangible and/or intangible, derived from financing exceed the related financing costs. 407.2 Debt Limits. The City operates under a Home Rule Charter that limits the maximum tax rate, for all City Purposes, to $2.50 per $100 assessed valuation. Article XI, Section 5, of the Texas Constitution, provides for an overall limitation for Home Rule Cities of $2.50 per $100 assessed valuation. The Attorney General of Texas follows a policy, with respect to Home Rule Cities which have such a $2.50 limitation, of approving ad valorem tax bonds only to the extent that all of such city's ad valorem tax debt can be serviced by a tax rate of $1.50 at 90% collection. (See Statistical Section Tab for Computation of Legal Debt Margin.) 408 CAPITAL POLICY 408.1 Capitalization of an Item. An item is capitalized when it is recorded as a fixed asset and the acquisition cost is charged to a capital asset account. 408.2 Capital Assets. This classification of an asset includes property, plant, equipment and infrastructure. Capital assets are defined as assets with an initial cost of more than $5,000 and useful life of more than one year. 408.3 Capitalization Policy. Any asset with an acquisition cost of $5,000 or more and a useful life of more than one year is to be capitalized. Acquisition cost includes the purchase price, transportation costs and installation. Any asset with an acquisition cost of less than $5,000 or a useful life of less than one year is not to be capitalized. Its acquisition cost should be charged to an operating expense. Capital Projects are capitalized if it is new construction or if it extends the useful life of an existing fixed asset. 409 CAPITAL EVIPROVEMENT POLICY 409.1 Capital Project or "Project ". (a) Any physical public betterment or improvement and any preliminary studies and surveys relative thereto; (b) the acquisition of property of a permanent nature; (c) the purchase of equipment for any public betterment or improvement when first erected or acquired. (City of Baytown Charter, Article VI, Section 56) 409.2 Power to Incur Indebtedness b Issuing ssuing Bonds and Notes. The City may incur indebtedness by issuing its negotiable bonds, and notes in anticipation of bonds, pursuant to the City Charter, to finance any capital project which it may lawfully construct or acquire, or for any legitimate public purpose. (City of Baytown Charter, Article VI, Section 57) 409.3 Bond Ordinance; Vote Required. The City shall authorize the issuance of bonds by a "Bond Ordinance" passed by the affirmative votes of the majority of all members of its council. Revenue bonds may be issued by the council under the authority of Articles 1111 -1118, Revised Civil Statutes of Texas, 1925, as amended, and all other applicable provisions of law. The issuance of tax bonds must be approved by a majority of the qualified voters who are property tax payers voting at an election called for that purpose. (City of Baytown Charter, Article VI, Section 58) 14 CITY OF BAYTOWN BUDGET GLOSSARY The Annual Budget contains specialized and technical terminology that is unique to public finance and budgeting. To assist the reader of the Annual Budget document in understanding these terms, a budget glossary has been included in the document. Accrual Basis. The basis of accounting under which transactions are recognized in the period benefited regardless of the timing of related cash flows. Accrued Expenses. Expenses incurred but not due until a later date. Ad Valorem Taxes. (Current) All property (real, personal, mixed, tangible, intangible, annexations, additions, and improvements to property) located within the taxing unit's jurisdiction, which are subject to taxation and valued on January 1 of the current budget year. Each year, by ordinance, the City Council exempts taxes on automobiles and other items from the tax levy. Following the final passage of the appropriations ordinance, City Council sets the tax rate and levy for the fiscal year beginning October 1 and continuing through the following September 30th. Ad Valorem Taxes. (Delinquent) All taxes are due on receipt of bill and are delinquent if not paid before February 1 of the fiscal year in which it is imposed, except when the taxing unit postpones the delinquency date due to late mail out of tax bills. Ad Valorem Taxes. (Interest) A delinquent tax incurs interest of one (1%) percent of the amount of tax for the first calendar month it is delinquent, plus one (1%) percent for each additional month or portion of the month the tax remains unpaid. Ad Valorem Taxes. (Penalty) A delinquent tax incurs a penalty of six (6 %) percent of the amount of the tax for the first calendar month it is delinquent, plus one (1%) percent for each additional month or portion of the month the tax remains unpaid prior to July 1 of the year in which it becomes delinquent. However, the delinquent tax on July 1 incurs a total penalty of twelve (12 %) percent of the amount of the delinquent tax without regard to the number of months the tax has been delinquent. Administrative Transfer. An interfund transfer designed to recover expenditures incurred or conducted in behalf of other funds. Appropriation. A legal authorization granted by a legislative body to make expenditures and to incur obligations for specific purposes. Appropriation Ordinance. The official enactment by the City Council to establish legal authority for City officials to obligate and expend resources. Assessed Valuation. A value that is established for real or personal property for use as a basis for levying property taxes. (Note: Property values are established by the Harris County Appraisal District.) Asset. Property owned by the City for which a monetary value has been established. Balanced Budget. A budget in which revenues equal or exceed expenditures. Basis of Accounting. Refers to when revenues, expenses, expenditures and transfers are recognized and reported. The budgetary basis accounting for all the funds is modified accrual. For GAAP purposes, the basis of accounting is accrual for all Enterprise Funds and Internal Service Funds, while the modified accrual basis is used for the General Fund and Special Revenue Funds. Baytown Area Water Authority (BA WA). A water authority created by Texas Legislature to purchase and distribute surface and/or underground supplies for the City and surrounding communities. The City accounts for approximately 90% of BAWA's annual sales. BAWA is considered a component unit of the City of Baytown. W, Bond. A written promise to pay a sum of money on a specific date at a specified interest rate. The interest payments and the repayment of the principal are detailed in a bond ordinance. The most common types of bonds are general obligation and revenue bonds. These are most frequently used for construction of large capital projects, such as buildings, streets and bridges. Budget. A plan of financial operation embodying an estimate of proposed expenditures for a given period and the proposed means of financing them. Used without any modifier, the term usually indicates a financial plan for a single fiscal year. In practice, the term "budget" is used in two senses. In one sense, it designates the financial plan presented to the appropriating body for adoption and, in the other, designates the plan finally approved by that body. It is usually necessary to specify whether the budget under consideration is preliminary and tentative or whether the appropriating body has approved it. Budget Adjustments. A legal procedure utilized by the City staff and City Council to revise a budget appropriation. The City of Baytown's City Charter requires City Council approval through the adoption of a supplemental appropriation ordinance (which specifies both the source of revenue and the appropriate expenditure account) for any inter- departmental or inter -fund adjustments. City staff has the prerogative to adjust expenditures within a departmental budget. Budget Calendar. The schedule of key dates or milestones, which the City departments follow in the preparation, adoption, and administration of the budget. Budget Document. The instrument used by the budget - making authority to present a comprehensive financial program to the City Council. Budget Message. The opening section of the budget, which provides the City Council and the public with a general summary of the most important aspects of the budget, changes from the current and previous fiscal years, and the views and recommendations of the City Manager. Budgetary Basis. The basis of accounting used to estimate financing sources and used in the budget. Budgeted Funds. Funds that are planned for certain uses but have not been formally or legally appropriated by the legislative body. The budget document that is submitted for Council approval is composed of budgeted funds. CAFR. The Comprehensive Annual Financial Report. Capital Improvement Program (CIP). The City's plan for the acquisition and construction of municipal public improvements for the City of Baytown. Projects included in the CIP program are usually expensive, non - recurring projects, which have a useful life spanning more than ten years. Capital Improvements Program Fund (CIPF). A fund for capital expenditures to be incurred each year over a fixed period of several future years setting forth each capital project, identifying the expected beginning and ending date for each project, the amount and the method of financing. Capital/Major Project Expenditur& xpense An expenditure /expense that results in the acquisition or addition of a fixed asset or the improvement to an existing fixed asset. Capital Outlay. Expenditures for the acquisition of fixed assets which by definition have a useful life of more than one year and purchase price at least $5,000. Included in this category is the cost of land, buildings, permanent improvements, machinery, large tools, rolling and stationary equipment. Cash Basis. A basis of accounting under which transactions are recognized only when cash changes hands. Cash Management. The management of cash necessary to pay for government services while investing temporary cash excesses in order to earn interest revenue. Cash management refers to the activities of forecasting the inflows and outflows of cash, mobilizing cash to improve its availability for investment, establishing and maintaining banking relationships, and investing funds in order to achieve the highest interest and return available for temporary cash balances. 16 Central Services - Garage Fund. To account for the cost of operating and maintaining vehicles and other equipment used by City departments. Service charges are billed to departments on a monthly basis to cover all expenses of the fund. Central Services - Warehouse Operations Fund. To account for the supplies, materials and fuel inventories and to take advantage of volume purchasing. Inventories used are allocated respectively to departments on a monthly basis to cover inventory cost. Chambers County Appraisal District (CCAD). Responsible for local property tax appraisal and exemption administration for Chambers County. Contingency. A budgetary reserve set aside for emergencies or unforeseen expenditures. Cost. (1) The amount of money or other consideration exchanged for property or services. (2) Expense. Cost Accounting. That method of accounting, which provides for assembling and recording of all the elements of cost incurred to accomplish a purpose, to carry on an activity or operations, or to complete a unit of work or a specific job. Crime Control and Prevention District (CCPD). On May 13, 2006, citizens voted to create the Baytown Crime Control and Prevention District dedicated to crime reduction programs and the adoption of a local sales and use tax at a rate of one - eighth of one percent (1/8%). Current Taxes. Taxes that are levied and due within one year. Debt Services. The City's obligation to pay the principal and interest of all bonds and other debt instruments according to a pre- determined payment schedule. Deficit. (1) The excess of the liabilities of a fund over its assets. (2) The excess of expenditures over revenues during an accounting period; or, in the case of proprietary funds, the excess of expense over income during an accounting period. Delinquent Taxes. Taxes that remains unpaid on and after the date on which a penalty for non - payment is attached. Department. An administrative segment of the City, which indicates management responsibility for an operation, or a group of related activities within a functional area. Departments are the basic units of the budget. Depreciation. The process of estimating and recording the lost usefulness, expired useful life or diminution of service from a fixed asset that cannot or will not be restored by repair and will be replaced. The cost of the fixed asset's lost usefulness is the depreciation or the cost to reserve in order to replace the item at the end of its useful life. Encumbrances. Commitments related to unperformed (executory) contracts for goods or services. Enterprise Fund A fund established to account for operations (a) that are financed and operated in a manner similar to private business enterprises - -where the intent of the governing body is that the costs (expenses, including depreciation) of providing goods or services to the general public on a continuing basis be financed or recovered primarily through user charges; or (b) where the governing body has decided that periodic determination of revenues earned, expenses incurred, and/or net income is appropriate for capital maintenance, public policy, management control, accountability, or other purposes. Examples of Enterprise Funds are water, sewer, and sanitation, utilities, Bayland Island and Baytown Area Water Authority. Expenditure. The outflow of funds paid or to be paid for an asset or goods and services obtained regardless of when the expense is actually paid. This term applies to all funds. Note: An encumbrance is not expenditure. An encumbrance reserves funds to be expended. Expenses. Charges incurred (whether paid immediately or unpaid) for operation, maintenance, interest and other charges. Fire Control, Prevention and Emergency Medical Services District (FCPEMSD). On May 13, 2006, citizens voted to create the Baytown Fire Control, Prevention, and Emergency Medical Services District dedicated to fire safety and emergency medical services and the adoption of a local sales and use tax at a rate of one - eighth of one percent (1 /8 %). WA Fiscal Year. The time period designated by the City which is signifying the beginning and ending period for recording financial transactions. The City of Baytown has specified October 1 to September 30 as its fiscal year. Fixed Assets. Assets of a long -term character which are intended to continue to be held or used, such as land, buildings, improvements other than buildings, machinery and equipment. Franchise Tax A charge paid for the use of City streets and public right of way and is in lieu of all other municipal charges, fees, street rentals, pipe taxes or rentals, easement or other like franchise taxes, inspections fees, and/or charges of every kind except only Ad Valorem and special assessment taxes for public improvements (e.g., gas, telephone, and cable tv). Fund An accounting entity that has a set of self - balancing accounts and records all financial transactions for specific activities or government functions. Eight commonly used funds in public accounting are: general fund, special revenue funds, debt service funds, capital project funds, enterprise funds, trust and agency funds, internal service funds and special assessment funds. Fund Balance. For Governmental Funds, fund balance is the difference between assets over liabilities. Also known as surplus funds. Furniture & Equipment < $5,000. The purchase of furniture or equipment less than $5,000. General Debt Service Fund A fund established to account for the City's obligation to pay the principal and interest of all bonds and other debt instruments according to a pre - determined payment schedule. General Fund The fund used to account for all financial resources except those required to be accounted for in another fund. General Obligation Bonds. Bonds that finance a variety of public projects such as streets, buildings, and improvements. The repayment of these bonds is usually made from property taxes and is backed by the full faith and credit of the issuing government. Generally Accepted Accounting Principles (GAAP). Uniform minimum standards of and guidelines to financial accounting and reporting. They govern the form and content of the basic financial statements of an entity. They encompass the conventions, rules, and procedures necessary to define accepted accounting practice at a particular time. They include not only broad guidelines of general application, but also detailed practices and procedures. They provide a standard by which to measure financial presentations. Goals. A purpose or benefit the department plans to provide to the community and/or organizations. Goals identify the end result the organization desires to achieve with its activities. Some of the goals are ongoing and may not be achieved in one year. Governmental Funds. Funds through which most governmental functions of the City are financed. The acquisition, use and balances of the City's expendable financial resources and the related liabilities (except those accounted for in Proprietary Funds) are accounted for in the Governmental Funds. Grants. Contributions or gifts of cash or other assets from another government to be used or expended for a specified purpose, activity, or facility. Harris County Appraisal District (HCAD). Responsible for local property tax appraisal and exemption administration for nearly 500 jurisdictions (taxing units) in America's third most populous county, Harris County. HotellMotel Fund Fund to account for the accumulation of resources from the Hotel/Motel Tax assessment levied by the City. These monies are to be spent to promote the progress, development or growth of the City within the guidelines set forth on disposition of revenues collected under the authority of the Texas Hotel Occupancy Tax Act (Article 1269; Vernon's Texas Civil Statutes.) Hotel/Motel Tax. A tax levied upon the cost of occupancy of any room or space furnished by any hotel where such costs of occupancy are at the rate of two ($2.00) dollars or more per day. The law authorizes a room tax of not more than 18 seven (7 %) percent of the consideration paid by the occupant of such room to the hotel. Hybrid Zero - Based/Program- Oriented Budgeting. The City of Baytown's budget process combines a method of zero -based budgeting in which all expenditures must be justified each new fiscal year and a program- oriented method of budgeting expenditures to meet programmatic objectives. Income. A term used in proprietary fund type accounting to represent (1) revenues or (2) the excess of revenue over expenses. Intergovernmental Revenue. Contributions received from the State and Federal Government in the form of grants and shared revenues. Internal Service Fund. Funds used to account for the financing of goods or services provided by one department to another department on a cost reimbursement basis, for example, the Garage Fund. Investments. Securities held for the production of revenues in the form of interest or lease payments. Levy. (Verb) To impose taxes, special assessments, or service charges for the support of governmental activities. (Noun) The total amount of taxes, special assessments, or service charges imposed by a government. Long -Term Debt. Debt with a maturity of more than one year after the date of issuance. Miscellaneous Funds. Funds used to account for miscellaneous special revenue sources, which are required to finance specific activities. Mixed Beverage Tax. A tax rate of ten (10 %) percent imposed on the gross receipt of a Licensee for the sale, preparation, or service of mixed beverages or from the sale of ice or non - alcoholic beverages and consumed on the premises of the permittee. Modified Accrual Basis. The accrual basis of accounting adapted to the governmental fund type spending measurement focus. Under it, revenues are recognized when they become both measurable and available to finance expenditures of the current period. Expenditures are recognized when the related fund liability is incurred except for (1) inventories of materials and supplies which may be considered expenditures either when purchased or when used; (2) prepaid insurance and similar items which need not be reported; (3) accumulated unpaid vacation, sick pay, and other employee benefit amounts which need not be recognized in the current period, but for which larger -than- normal accumulations must be disclosed in the notes to the financial statements; and (4) principal and interest on long -term debt which are generally recognized when due. Municipal Development District (MDD). On May 5, 2001, in the general election, the citizens of the City of Baytown voted to authorize the creation of the Baytown Municipal Development District and the imposition of a sales and use tax at the rate of one -half of one percent for the purpose of financing economic development projects that provide economic benefit and diversify the economic base of the community. Object Code. Expenditure classification according to the types of items purchased or services obtained; for example, personal services, supplies, maintenance and capital. Objectives. Quantifiable steps toward accomplishing the stated goals. Each will have a specific time frame or measurable achievement. Objectives should be reached or completed within the fiscal year. Operating Budget. Plans of current expenditures and the proposed means of financing them. The annual operating budget (or, in the case of some state governments, the biennial operating budget) is the primary means by which most of the financing acquisition, spending, and service delivery activities of a government are controlled. The use of annual operating budgets is usually required by law. Even where not required by law, however, annual operating budgets are essential to sound financial management and should be adopted by every government. Operating Expenses. Proprietary fund expenses which are directly related to the fund's primary service activities. Operating Grants. Grants which the grantor to operating purposes restricts or which may be used for either capital or operating purposes at the discretion of the grantee. Operating Income. The excess of proprietary fund operating revenues over operating expenses. 19 Operating Revenues. Proprietary fund revenues, which are directly related to the fund's primary service activities. They consist primarily of user charges for services. Operating Transfers. All interfund transfers other than residual equity transfers. Ordinance. A formal legislative enactment by the governing board of a municipality. If it is not in conflict with any higher form of law, such as a state statute or constitutional provision, it has the full force and effect of law within the boundaries of the municipality to which it applies. The difference between an ordinance and a resolution is that the latter requires less legal formality and has a lower legal status. Ordinarily, the statutes or charter will specify or imply those legislative actions, which must be by ordinance and those, which may be by resolution. Revenue raising measures, such as the imposition of taxes, special assessments and service charges, universally require ordinances. Other Financing Sources. Governmental fund general long -term debt proceeds, operating transfers out, and material proceeds of fixed asset dispositions. Such amounts are classified separately from revenues. Overlapping Debt. The proportionate share of the debts of local governments located wholly or in part within the limits of the reporting government, which must be borne by property within each government. Performance Measures. Specific quantitative and qualitative measures of work performed as an objective of the department. Personnel Costs. Costs related to compensating employees, including salaries, wages, insurance, payroll taxes and retirement contributions. Productivity Measures. Criteria used to reflect how well a program is performing its activities to meet the needs of the public and the organization. They should measure productivity, effectiveness, efficiency or the impact of a service provided. While activity measures indicate "how much" activity the division/department is performing, productivity measures identify "how well" the division/department is performing. Program Description. Describe the nature of service delivery provided at this level of funding. It clearly explains how service delivery will be different from the prior budget year. Program Goals. Describes the purpose or benefit the division/department plans to provide to the community and/or organizations it serves. Goals identify the end result the division/department desires to achieve with its activities. Goals are often ongoing and may not be achieved in one year. Program Objectives. Quantifiable steps toward accomplishing stated goals having a specific time frame or measurable achievement. Objectives should be able to be reached or completed within the current fiscal year. Objective statements are not required for every activity performed, but should focus on the major steps necessary for achieving established goals. Property Tax. Taxes levied on both real and personal property according to the property's valuation and the tax rate. Proprietary Funds. Funds accounted for on a flow of economic resources measurement focus. The accounting objectives are a determination of net income, financial position and changes in cash flow. All assets and liabilities associated with a Proprietary Fund's activities are included on its balance sheet. Proprietary Fund equity is segregated into contributed capital and retained earnings. Reserve. An account to use to indicate that a portion of a fund's balance is legally restricted for a specific purpose and is, therefore, not available for general appropriation. Reserve for Encumbrances. An account used to set aside a portion of fund balance for obligations from the previous fiscal year. Residual Equity Transfers. Non - recurring or non - routine transfers of equity between funds. Resolution. A special or temporary order of a legislative body requiring less legal formality than an ordinance or statute. Revenue Bonds. Bonds whose principal and interest are payable exclusively from earnings of an Enterprise Fund. 20 Revenues. (1) Increases in government fund type net current assets from other than expenditure refunds and residual equity transfers. Under NCGA Statement 1, general long -term debt proceeds and operating transfers in are classified as "other financing sources" rather than revenues. (2) Increases in proprietary fund type net total assets from other than expense refunds, capital contributions, and residual equity transfers. Under NCGA Statement 1, operating transfers in are classified separately from revenues. Risk Management Fund. To account for the operation of a self - insured retention fund for health services for all City employees and that relate to workers' compensation claims. Claims are primarily administered by an outside agency. Sales Tax. A general "sales tax" is levied on persons and businesses selling merchandise or services in the city limits on a retail basis. The categories for taxation are defined by state law. Monies collected under authorization of this tax are for the use and benefit of the City. Sanitation Fund. Fund used to account for the provision of services to the residents of the City. All activities necessary to provide such services are accounted for in the fund, including, but not limited to, administration, operations, maintenance, and financing and related debt service. Special Revenue Funds. Funds which account for revenues from specific taxes or other revenue sources which by law, or other agreement such as a Trust, are designated to finance particular functions or activities of government and which, therefore, cannot be diverted to other uses. Storm Water Utility Fund. The Clean Water Act (CWA) was enacted in 1972 to protect surface waters, such as lakes, rivers, and coastal areas. National Pollutant Discharge Elimination System ( NPDES) permits were introduced to increase accountability for protecting water quality. This required industrial and municipal wastewater dischargers of pollutants into the waters of the US from a point source to obtain a NPDES permit. The final Phase II regulations that affect smaller communities, such as Baytown, were signed in October 1999. Small municipal separate storm sewer systems (MS4s) programs, such as Baytown's, are required to participate. These MS4 programs should be developed and implemented in phases over the next five years. An advance from the General Fund to provide funds for start-up costs associated with the program was provided in 2003. First year costs included funding for a storm water utility feasibility study. Future funding is proposed from developing storm water utility fees to provide a dedicated funding source for the program. The Texas Legislature provided the procedures necessary to establish a storm water utility fee in Chapter 402 of the Local Government Code. Cities were required to file an application for a permit from the Texas Commission on Environmental Quality by December 2003. Street Maintenance Tax. This fund will account for the revenues collected from an increase of 0.25 percent to the sales tax. In 2001 the Texas Legislature passed House Bill 445, which allows cities to raise their local sales tax rate by 0.25 percent if the funds are dedicated to street maintenance and repair. The sales tax collected may only be used to maintain and repair municipal streets that existed when the tax was adopted. The tax may not be used on new streets. This sales tax will expire four years after it takes effect unless voters to continue approve it. Tax Increment Reinvestment Zone (TIRZ). A financing tool created by the state legislative to promote, develop, encourage and maintain housing, educational facilities, employment, commerce and economic development in the City. Tax Levy. The total amount to be raised by general property taxes for operating and debt service purposes. Tax Rate. The amount of tax stated in terms of a unit of the tax base, for example, $.50 per $100 (one hundred dollars) assessed valuation of taxable property. Tax Rate Limit. The maximum rate at which a government may levy a tax. The limit may apply to taxes raised for a particular purpose, or to taxes imposed for all purposes, and may apply to a single government, to a class of governments, or to all governments operating in a particular area. Overall tax rate limits usually restrict levies for all purposes and of all governments, state and local, having jurisdiction in a given area. Tax Ro1L The official list showing the amount of taxes levied against each taxpayer or property. Frequently, the tax roll and the assessment roll are combined, but even in these cases the two can be distinguished. 21 Taxes. Compulsory charges levied by a government for the purpose of financing services performed for the common benefit. This term does not include specific charges made against particular persons or property for current or permanent benefits such as special assessments. Neither does the term include charges for services rendered only to those paying such charges as, for example, sewer service charges. Technical Adjustments. Represents adjustments made by the City Council to the Proposed Budget for the Final Adopted Budget. Texas Commission on Environmental Quality (TCEQ). The environmental agency for the State of Texas. Transfers InlOut. Amounts transferred from one fund to another to assist in financing the services of the recipient fund. Transmittal Letter. A general discussion of the proposed budget presented in writing as a part of the budget document. The transmittal letter explains the principal budget issues and presents the recommendations made by the City Manager. Unencumbered Balance. The amount of an appropriation that is neither expended nor encumbered. It is essentially the amount of money still available for future purchases. Unreserved Fund Balance. The portion of a fund's balance that is not restricted for a specific purpose and is available for general appropriation. Water and Sewer Fund. Fund used to account for the rendering of water and sewer services to the residents of the City. Activities of the fund include the administration, operation and maintenance of the water and sewer system, and billing and collection activities. The fund also accounts for the accumulation of resources for, and the payment of, long -term debt principal and interest for revenue bonds and obligations under capital leases. All costs are financed through charges made to utility customers with rates reviewed regularly and adjusted if necessary to ensure the integrity of the fund. Working Capital. The amount by which total current assets exceed total current liabilities. Workload Measures. Reflects major activities of the division/department. They indicate the amount of work that has been done in the past and projected workload levels for the current and next years. Workload measures should be able to be tracked with a reasonable amount of time and effort. 22 CITY OF BAYTOWN September 8, 2011 Honorable Mayor and Members of City Council City of Baytown, Texas It is my privilege to submit the City Manager's Adopted 2011 -12 Budget pursuant to Article V, Section 41 of the City Charter of the City of Baytown and relevant state law. This budget reflects a continuing commitment to provide a high level of service to our residents, while preserving the City's long -term viability. A copy of this Budget document has been placed on file with the City Clerk and at the Sterling Municipal Library, where the public is welcome to review it during normal hours of operation. An electronic version will also be available on the City's web site: www.baytown.org. Budget Approach and Strategies As the current economic downturn continues, the City faces an environment of diminishing revenues, compounded by state and federal cuts or diversion of revenue sources. With this in mind, the budget development proved to be one of the most challenging in recent years. The desire to hold the line on taxes coupled with the need to support our most important resource, our employees, required innovation. City staff put considerable effort into developing fiscally responsible solutions for managing the City's needs against reduced revenues. The base budget presented did not provide for additional 2007 GO Bond projects. It did, however, fund the debt service for projects in- progress under the present tax rate. As part of the budget discussions, we provided the tax impact for each of the "Year Five" projects originally scheduled to begin in the upcoming fiscal year. The top priorities established in the 2011 -12 Budget are: • Enhance public safety in Baytown • Maintain essential services • Capital project and bond program implementation of ongoing projects • Preservation of workforce and employee benefit programs • Continue infrastructure maintenance and improvement programs • Continue economic development with focus on redevelopment and TIRZ areas • Financial integrity - maintain adequate working capital reserves 2401 Market Street P.O. Box 424 Baytown, Texas 77522 -0424 (281)422 -8281 Fax (281)420 -6586 bavtown(abavtown.org 23 Employee Compensation Our employees are our most valuable asset. The continuing economic recession makes it very difficult to provide needed salary increases but does not lessen the impact on our employees if we were unable to provide any financial assistance for a second year. In order to provide financial assistance while maintaining a balanced budget (recurring revenues versus recurring expenses) we have developed a program to provide non - recurring, quarterly bonus payments generally based on 5% of the employee's gross pay earned in the previous three months. Implementation in Civil Service departments will be adjusted to reflect the receipt of any scheduled step increases. Payments made in this manner can utilize the fund balance since they are not ongoing obligations at a higher rate of pay. It is my desire to provide regular salary increases next year to ensure that our salaries are competitive with market rates for this area. All Funds The adopted total expenditures for all budgeted funds are $123,475,701, an increase of $7,429,266 or 6.40 %. Summaries of the adopted appropriations compared to the prior year are: Fund 2011 -12 Adopted Budget 2010 -11 Adopted Budget* Amount Difference % Increase — Decrease General Fund $ 65,184,340 $ 61,102,276 $ 4,082,064 6.7% General Debt Service Fund 12,255,976 11,995,715 260,261 2.2% Hotel/MotelFund 1,030,870 1,433,363 (402,493) -28.1% Aquatics Fund 1,496,697 1,208,726 287,971 23.8% Water &Sewer Fund 34,588,736 32,700,596 1,888,140 5.8% Sanitation Fund 4,871,648 4,741,641 130,007 2.7% StotmWaterFund 1,315,354 763,758 551,596 72.2% Central Services Fund 2,732,080 2,100,360 631,720 30.1% $ 123,475,701 $ 116,046,435 $ 7,429,266 6.40% 2010 -11 Budget as amended by City Council Resolution 2149. General Fund The General Fund is the principal operating fund and accounts for many of the City's services, such as Police, Fire & Rescue, Health & EMS, Streets & Drainage, Traffic Control, Engineering, Parks & Recreation, Library, Planning & Development Services, etc. The General Fund budgeted revenues of $59,101,310 are 1.8% more than the prior year's budget, primarily due to increases in Industrial District payments. Many of our revenue sources decreased with property tax revenues falling $1.48 million; sale and franchise taxes falling $315,000 and Licenses and Permits falling $71,000. Increases are projected in Transfers from other Funds ( +$974,000), Fines and Forfeitures ( +$295,000) and Industrial District Revenues ( +$1.8 million). 24 Total expenditures for the 2011 -12 budget are $65,184,340, an increase of $4,082,064 (6.68 %). Cost increases rather than expansion of services create a significant impact on expenses in the General Fund as well as other funds of the City. Some of the more significant cost increases that will affect the 2011 -12 budget include: • Two additional Police detectives and traffic enforcement overtime; • Increase in health care costs, shared between employees and the City; • Step pay increases for Police and Fire based on years in civil service; • A quarterly employee bonus program in lieu of a salary increase; • Increased debt service due to the recent sale of $14 million to fund projects in progress and to fund Year 5 projects; • Continued fluctuation of the cost of petroleum- related products (fuel, oil, asphalt, etc); • Return to increasing costs of steel, building materials, concrete and plastic pipe; • Increasing cost of chemicals. Public Safety 55% Adopted Budget FY2012 by Function General Grnemtnent 23% Public Works 7% Health & Welfare 4% Culture & Leisure 11% Comparison to Previous Budgets The budget has been prepared to provide core programs and services. The General Fund Budget reflects a 6.68% increase over the 2010 -11 Budget. A comparison of General Fund budgets in recent years is depicted below: S70 S65 S60 S55 S50 S45 S40 S35 S30 General Fund Budgets 2010.11 Budget as amended by City Cound Resoludoa 2149. 25 C 2010.11 Budget as amended by City Cound Resoludoa 2149. 25 Water and Sewer Fund This rate - supported fund operates the water and wastewater utilities for the City. The cost of providing services is financed primarily through user charges. Total expenditures for the 2011 -12 Budget are $34,588,736, an increase of $1,888,140 or 5.8 %. The primary increase is reflected in supplies, which includes increases of $941,007 for the cost of treated water purchased from Baytown Area Water Authority and $599,507 for personnel costs. A capital improvement initiative seen as critical to the growth and development of the City is utility infrastructure. Current and active projects detailed in this document represent over $132 million in improvements from 2002 through 2014 with over $100 million completed to date. Projects in this category include development and redevelopment of wastewater treatment plants and lift stations; water and sewer line rehabilitation; line extensions, most notably in the I- 10/North Main area made necessary by the new Memorial High School; new construction and rehabilitation of water towers; and water well replacement. Wastewater Operations continues to address repairs to or replacement of private service lines through the Private Sewer Lines Inspection Program (PSLIP) initiated in 2007. As lines are inspected, homeowners are notified of required improvements and given one year to take corrective action. This program's continued success is critical to addressing the effects of inflow and infiltration within the sewer system. Sanitation Fund This fund accounts for collection of residential refuse, brush and white goods, the yard waste management program and recycling activities. The Sanitation Fund currently provides the following services: • Curbside collection of residential garbage/heavy trash, twice /week (Waste Management) • Curbside recycling, once /week (Waste Management) • Curbside collection of brush and limbs, once /month (City) • Green Center — Recycling, open 4 days /week (Waste Management/City) • Green Center — Drop -off, open 4 days /week (City) A pilot program is underway to increase curbside recycling and decrease residential solid waste with the expectation to reduce solid waste fees without increasing curbside recycling fees. The two - phased pilot will be completed in July 2012. Taxes, Rates and User Fees In recognition of difficult economic circumstances, every effort was made to limit the financial burden on our residents. The City's estimated property tax revenues have declined as a result of an estimated 8% decrease in property values from $2,469,711,773 in 2010 to $2,271,234,026 in 2011. More than half of the losses in property values ($110,000,000) are the result of an expanded statewide exemption for industrial pollution equipment. The decline in property tax revenues is offset by increases in rates for renewals of Industrial District Contracts which comprise 43% of total General Fund revenues. Payments are received in lieu of ad valorem taxes in exchange for the City not annexing specific properties during the seven -year terms of the contracts. Key provisions of the IDA policy include a rate increase ranging from 61% to 64% of the 26 property's fair market value over the life of the agreement as compared to the previous contract rate range of 50% to 60 %. The adopted 5.85% water and sewer rate increases follow the multi -year rate plan from the recent comprehensive Water & Sewer Utility Rate Study. This study included a revenue sufficiency analysis to ensure adequate annual revenues over a multi -year projection period in order to meet financial requirements for operation and maintenance costs, capital improvements, new debt service expenses and provide adequate working capital reserves while avoiding sharp increases in any one year. There are no fee increases for solid waste /recycling or storm water fees. Use of Fund Reserves The City's targeted goal for General Fund fund balance is the equivalent of 60 to 90 days operating expenditures. The ending fund balance of $12,268,005 projected for the FY 2012 budget represents 69 days of operating expenditures. The FY 2012 budget will use a portion of the fund balance to fund non- recurring expenditures as follows: Capital Outlay Non - recurring Litigation Costs Non - recurring Employee Bonus CIPF Transfer Contingency Total Non - Recurring Expenditures $2,264,985 1,000,000 1,998,684 540,000 340.000 14 Total decrease in fund balance 6 083 030 Economic Development Increasing the retail base within the City of Baytown is crucial to the ability of the City to develop and provide the resources necessary to support development. The addition of new and the retention of existing retail facilities not only enhances the tax base of the City, but also creates jobs for our citizens which in itself creates a positive economic impact. Recognizing this, Council funded a Retail Recruitment and Retention program though the General Fund. We recommend again allocating $100,000 in FY 2011 -12 to continue support of this program. The City maintains a mutually beneficial partnership with the Baytown Area/West Chambers County Economic Development Foundation (EDF) to enhance the City's ability to recruit businesses that create jobs. The availability of Municipal Development District (MDD) funds is key to providing the resources necessary for this endeavor. Programs funded by the MDD include development of new and expansion of existing businesses, acquisition of property for economic development incentives and continued support of the EDF operations and special programs. Capital Improvement Program The City Council, Administration and Citizens agree that maintaining and improving the facilities and infrastructure within the City is vital to our growth and development. In November 2007, the voters 27 overwhelmingly approved five initiatives that will provide improvements in the streets, sidewalks, drainage, public safety, parks, recreation and overall City beautification. A total of $47,190,000 General Obligation Bonds (GO's) have been sold over the first four years of the 2007 program. In light of the current state of the economy, a revision of the implementation of the bond projects was developed last year to minimize the ad valorem tax impact until the economy recovers. Also, a reassessment of the cash flow of projects resulted in deferral of the debt issuance of approximately $14 million which was recently sold. At this point in our bond program we were scheduled to have implemented a 10 cent tax increase. Due to economic gains and efficient program implementation, the bonds have only required a 5 cent increase thus far. The current state of the economy and the lack of growth will not allow any additional bond projects without an accompanying tax increase. As part of the budget deliberation, we discussed the list of bond - approved projects and their ad valorem "cost" in the 2011 -2012 budget which would necessitate a $.035 tax increase. Conclusion Our community is in the midst of change and our organization is responding. In past years our focus was on stimulating and managing growth. Now, we continue to stimulate growth, development and redevelopment while balancing the need to preserve the excellent quality of life in our community in light of reduced revenue resources. We will continue to engage our citizens and stakeholders to strategically invest in efforts to strengthen our community. The City budget is the ultimate partnership between City Council, staff, citizens, business owners, customers and other partners in the Baytown community. In the face of tough economic times, the adopted budget reflects a balanced approach of minimizing impacts to our citizens and customers while providing funding to enhance and maintain quality of life initiatives while fostering economic development. The development of this budget was made possible through the knowledge and contributions of many individuals on staff. I wish to express my deep appreciation to everyone who participated throughout the budget process. I am proud to work with such a dedicated and collaborative group of professionals. Respectfully submitted, Robert D. Leiper City Manager 28 Revenues: General Fund General Debt Service Fund Hotel/Motel Fund Aquatics Fund Water and Sewer Fund Sanitation Fund Storm Water Utility Fund Garage Fund Warehouse Operations Fund Expenditures: General Fund General Debt Service Fund Hotel/Motel Fund Aquatics Fund Water and Sewer Fund Sanitation Fund Storm Water Utility Fund Garage Fund Warehouse Operations Fund Summary of Technical Adjustments CITY OF BAYTOWN TECHNICAL ADJUSTMENTS 2011 -12 PROPOSED BUDGET SEPTEMBER 8, 2011 Pro osed 7 -28 -11 Adjustment Revised $ 59,101,310 $ 59,101,310 11,851,596 $ 674,380 12,525,976 678,335 678,335 1,526,000 1,526,000 34,941,721 34,941,721 4,503,035 4,503,035 1,218,600 1,218,600 23,104,481 2,104,481 187,443 187,443 $ 116,112,521 $ 674,380 $ 116,786,901 $ 64,179,340 $ 1,005,000 $ 65,184,340 11,581,596 674,380 121)255,976 1,030,870 1,030,870 1,496,697 1,496,697 34,588,736 34,588,736 4,871,648 4,871,648 1,315,354 1,315,354 2,452,658 2,452,658 279,422 279,422 $ 121,796,321 $ 1,679,380 $ 123,475,701 Amount * Increase tax rate by $0.035 to fund additional bond issuance per Capital Improvement Program 2007 $ 674,380 Total Technical Revenue Adjustment $ 674,380 * Add $674,380 for additional debt service payment for General Obligation Bonds to be issued in FY2012 which will fund street improvements, associated drainage, 911 Center costs, park land, sidewalks, North Central Fire Station and beautification plus issuance costs $ 674,380 * Court of Record equipment costs - Municipal Court divisions will report to the Municipal Court Judge 5,000 * Non - Recurring litigation costs 1,000,000 * Radio Shop will be part of the ITS Department. There is no fiscal impact. - Total Technical Expenditure Adjustments $ 1,679,380 29 BAYTOWN S 30 MAJOR BUDGET ISSUES Fiscal Year 2011 -12 The purpose of this section is to provide basic revenue and expenditure information for all budgeted funds and the staffs recommendation for funding the 2011 -12 budget. GENERALFUND REVENUES General Fund revenue is comprised of taxes, license and permit fees, intergovernmental revenues, charges for services, miscellaneous revenues and transfers -in from other funds. The General Fund budgeted revenues are $59,101,310, an increase of $1,040,428 or 1.79% more than the 2010 -11 budget. The budgeted increase is primarily attributed to increases in Transfers In ($974,457), Fines & Forfeitures ($295,640) and Industrial District Taxes ($1,812,209). The estimated decline in Property tax revenue of $1,475,685 is due to a 7.7% ($198.5 million) decrease in taxable property values (from $2.47 billion for 2010 to $2.27 billion for 2011) and we have projected a slight decline in sales and franchise taxes due to the national economic recession. The City Council has approved a new industrial district policy and form of agreement that became the model as new agreements are executed or existing agreements expire. Additional Industrial District revenues are projected based on the new agreements which include a higher rate (61% — 64 %) vs. (50% — 60 %) applied to the base year property value. Property Tax Ad Valorem taxes represent 16% of the revenue for the General Fund. The implementation of the 2007 General Obligation Bond Program approved by voters in November 2007 required the first increase in ad valorem property tax rates since 1992. The property tax rate increase in 2008 -09 of $0.05 raised the City's total tax rate to $0.78703 per $100 of property value. That increase was only allocated to the General Debt Service Fund for debt payments; therefore, large property tax revenue increases were not realized in the General Fund. The 2011 -12 base budget includes a tax rate increase. The 2011 estimated taxable assessed valuation is $2,271,234,026 which represents a decline in property values of $198,477,747 (8.04 %) due to changes in the law regarding pollution control expenditure exemptions and the national economic recession. Although the certified rolls are required to be presented to the taxing entities by July 25h or as soon thereafter as practicable, historically they have not been received until August or even as late as October. These budget projections are based on certified estimates of values as required by Texas Tax Code Sec. 26.01(c). Since this estimate of value is preliminary there may be differences between the certified tax roll and the preliminary estimated tax levy that could impact the projected revenues in the budget. Total collections are estimated at $17,762,775 based on the estimated certified property values, the tax rate of $0.82203 per $100 valuation and a 95.25% collection rate. The levy allocates $9,190,499 to the Operations and Maintenance (O &M) portion of the General Fund and $8,572,276 for debt service. Industrial District Payments Industrial district payments are the largest source of revenue for the General Fund. The 2012 budget includes revenues of $25,660,033 for Industrial District Contracts which comprise 43% of the total General Fund revenues. The City has entered into contracts with industries located in within its extraterritorial jurisdiction. The contracts specify payments to be made to the City in lieu of ad valorem taxes in exchange for the City not annexing specific properties during the seven -year terms of the contracts. The City of Baytown currently has 33 active Industrial District Agreements (IDAs). Key provisions of the new IDA policy include a rate increase from 61% to 64% over the seven year life of the agreement and an additional 1% yearly public community improvement rate will be added to the industrial district payment rate and will be available for rebate to the company for approved beautification projects. Payments are calculated using the "base value" concept with the value set at the higher value of January 1, 2002, January 1, 2009 or the most recent certified value as of the date on which a contract is executed. The existing contracts that have not come up for renewal compute the payments based upon fifty to sixty percent (50 %- 60%) of the fair market value of the industry within the City limits and its industrial districts times the current tax rate minus the amount paid 31 vr. uor. :UMI � ver.0 u.e euay..ev�" eums.e®� :mclo aWSW edSnls Smke, IW740 m ®s r.rtam,.. W R� m 2a 07 S- 510 W Sia W SW 11M. Property Tax Ad Valorem taxes represent 16% of the revenue for the General Fund. The implementation of the 2007 General Obligation Bond Program approved by voters in November 2007 required the first increase in ad valorem property tax rates since 1992. The property tax rate increase in 2008 -09 of $0.05 raised the City's total tax rate to $0.78703 per $100 of property value. That increase was only allocated to the General Debt Service Fund for debt payments; therefore, large property tax revenue increases were not realized in the General Fund. The 2011 -12 base budget includes a tax rate increase. The 2011 estimated taxable assessed valuation is $2,271,234,026 which represents a decline in property values of $198,477,747 (8.04 %) due to changes in the law regarding pollution control expenditure exemptions and the national economic recession. Although the certified rolls are required to be presented to the taxing entities by July 25h or as soon thereafter as practicable, historically they have not been received until August or even as late as October. These budget projections are based on certified estimates of values as required by Texas Tax Code Sec. 26.01(c). Since this estimate of value is preliminary there may be differences between the certified tax roll and the preliminary estimated tax levy that could impact the projected revenues in the budget. Total collections are estimated at $17,762,775 based on the estimated certified property values, the tax rate of $0.82203 per $100 valuation and a 95.25% collection rate. The levy allocates $9,190,499 to the Operations and Maintenance (O &M) portion of the General Fund and $8,572,276 for debt service. Industrial District Payments Industrial district payments are the largest source of revenue for the General Fund. The 2012 budget includes revenues of $25,660,033 for Industrial District Contracts which comprise 43% of the total General Fund revenues. The City has entered into contracts with industries located in within its extraterritorial jurisdiction. The contracts specify payments to be made to the City in lieu of ad valorem taxes in exchange for the City not annexing specific properties during the seven -year terms of the contracts. The City of Baytown currently has 33 active Industrial District Agreements (IDAs). Key provisions of the new IDA policy include a rate increase from 61% to 64% over the seven year life of the agreement and an additional 1% yearly public community improvement rate will be added to the industrial district payment rate and will be available for rebate to the company for approved beautification projects. Payments are calculated using the "base value" concept with the value set at the higher value of January 1, 2002, January 1, 2009 or the most recent certified value as of the date on which a contract is executed. The existing contracts that have not come up for renewal compute the payments based upon fifty to sixty percent (50 %- 60%) of the fair market value of the industry within the City limits and its industrial districts times the current tax rate minus the amount paid 31 MAJOR BUDGET ISSUES Fiscal Year 2011 -12 by the industry to the City as taxes on that portion of the industry within the City limits. The contract has a base year of 2002 or the latest certified value whichever is greater. Any future value changes (increases or decreases) from the base year value are excluded from the payment calculation until contract renewal. Sales Tax & Use Taxes Sales and use taxes provide 16% of total revenues and is another major revenue source to the General Fund. The General Fund receives 1% of the total sales tax rate of 8.25 %. The Municipal Development District (MDD) sales tax at 0.5 %, the Street Maintenance sales tax at 0.25 %, the Baytown Crime Control and Prevention District (CCPD) and the Baytown Fire Control, Prevention and Emergency Medical Services District (FCPEMSD) each at 0.125% are recorded in separate funds. The 2011 -I2 budget reflects a slightly downward trend with $9,205,660 in estimated sales and use tax revenues, a decrease of $300,000 from the current year budget due to the national economic recession. Franchise Tax Franchise Taxes are projected at $3,982,474, a slight decrease compared to the 2010 -11 budget. Electric Utility franchise taxes comprise 59% of budgeted franchise tax revenues. Telephone and Solid Waste franchise tax revenues have slightly decreased from the budgeted amounts in 2010 -11 while Natural Gas and Cable TV franchise taxes have slightly increased and are based on historical actual revenues. Licenses & Permits The budget includes $938,256 which is $71,202 (7.1 %) less than the 2010 -11 budget. The decrease is attributed to the slow -down in growth in building permit activity. Licenses and permits constitute less than 1.6% of the total General Fund revenues. Intergovernmental Revenues Intergovernmental revenues of $534,106 decreased $199,359 from the 2010 -11 budget. Projected revenues include a Goose Creek Consolidated Independent School District Truancy and Bright Star programs, and includes funding from the following grants: Department of Homeland Security (SAFER & EMPG grants). Intergovernmental revenues represent less than l% of the total General Fund revenues. 32 Charges for Services Charges for Services are $1,758,962, virtually unchanged from the 2010 -11 budget. Charges for Services are primarily revenue received ambulance service and false alarm fees. They comprise 3% of total General Fund revenues. Fines and Forfeitures Fines and forfeitures of $2,299,870, an increase of $295,640 over the current year's budget, are projected due to improved traffic safety enforcement activities through the Municipal Court and Motor Carrier Violations Programs. This revenue source represents 3.9% of General Fund revenues and is primarily Municipal Court Fines at $2,000,000. Miscellaneous Miscellaneous revenue consists primarily of interest earnings and represents less than 1% of General Fund revenues. Funds budgeted for 2011 -12 increased $35,244 from the prior year budget primarily from a 28% projected increase ($50,000) in return on investments. This increase is offset by decreases in passport fees. Operating Transfers In Operating transfers increased $974,457 from the 2010 -11 budget and are 7.4% of General Fund revenues. The transfer from the Water and Sewer Fund, MDD, TIRZ, Solid Waste Fund, and BAWA are to reimburse the General Fund for administrative costs and payment in lieu of taxes. The Storm Water Fund transfer is used to reimburse the General Fund a portion of eligible expenditures for activities required by our Federal storm water permit. General Fmd Revenues Mr EXPENDITURES The purpose of this section is to give a general description of the major functional areas in the General Fund and describe the changes within them. Included in these expenditures are any new /expanded programs, continuing programs and capital purchases. MAJOR BUDGET ISSUES Fiscal Year 2011 -12 The General Fund accounts for all activities except for those required to be accounted for in another fund. Police, Fire, Emergency Medical Services, Health, Public Works, Parks, Library, etc. are funded within the General Fund. Total expenditures for the 2011 -12 budget are $65,184,340, an increase of $4,082,064 (6.68 %) over the prior year budget. Increases in overall expenditure categories include personnel services ($3,395,714), supplies ($279,171), sundry ($4,706), capital purchases ($719,351) and contingencies ($65,600). There are decreases in maintenance (- $186,771), and services (- $147,584). The Salary savings of $500,000 for vacant positions that occur during the year is included as a reduction in the personnel cost calculations. General Fond Expeudllum by Fuuclbn no . uo Uo L uosar mra zoem voslo zwn sn.0 FbolFan Personnel Services The increase in personnel services reflected in the 201 1 -12 budget reflects several factors. The City will not implement a pay increase for the second year. The financial needs of our employees are being addressed in an alternative manner described below. Step pay increases of $107,307 for Police and $216,829 for Fire civil service were honored pursuant to established salary pay grade schedules based on years of service. To provide financial assistance to our employees while meeting the need to match recurring revenues to recurring expenditures led to the development of quarterly, non - recurring bonus payments of approximately 5% of our employee's gross pay. By making the payments in this manner the employees receive increased compensation without incurring the ongoing cost that the revenues cannot support. These payments will be budgeted in a manner similar to capital expenditures. Future economic recovery should allow a return to a market -based salary structure that will help us to attract and retain the highest quality employees. In an effort to provide continuing employee health coverage, the employer contribution to the Medical Benefits Fund has increased for FY 2012 by approximately $712,000 for the General Fund. The Medical/Dental Plan Board of Trustees has analyzed premiums, expenses, and utilization of the medical and dental plan, including the changes made in the previous budget year. The City and the employees will share the increased healthcare costs, although the City will absorb most of the additional health care costs. The program will continue to provide an opportunity, by participating in several wellness initiatives, for the employees to have reduced increases in their premiums. Retirees over 65 have been placed on a Medicare supplement which provides them with equal or better coverage at a lower cost. The City no longer offers retiree insurance coverage for any employee beginning employment with the City after January 1, 2010. Other significant personnel increases included in the FY 2012 budget includes two additional detectives in the Police Department, dedicated overtime for traffic enforcement and increases in Worker's Compensation rates. Vo w sao 11d �w Hf sla �W MolYnn INFRASTRUCTURE AND CAPITAL PROJECTS The City Council, Administration and Citizens agree that maintaining and improving the facilities and infrastructure within the City is vital to its growth and development. In November 2007, the voters overwhelmingly approved five initiatives that will provide improvements in the following areas: streets; sidewalks; drainage; public safety; and parks, recreation and beautification. A total of $47,190,000 General Obligation Bonds (GO's) have been sold for the multi -year bond program. In light of the current state of the economy, a revision of the implementation of the bond projects was developed last year to minimize the ad valorem tax impact until the economy recovers. Also, a reassessment of the cash flow of projects resulted in deferral of the debt issuance of $14 million until the current fiscal year. This also allowed the deferral of related debt service, which in turn gave us the ability to defer the associated tax increase while continuing the implementation of the projects under the revised schedule. Initiation of additional projects will require ad valorem increases for the additional debt service. 33 MAJOR BUDGET ISSUES Fiscal Year 2011 -12 These projects and thew "costs" were presented during the budget work sessions and City Council voted for a tax increase to pay for debt issuance in 2011 -12. Utility Capital Improvements - Another capital improvement initiative seen as critical to the growth and development of the City is the utility infrastructure. Current and active projects detailed in this document represent $132 million in improvements from 2002 through 2014 with over $100 million already completed. Projects in this category include development and redevelopment of wastewater treatment plants and lift stations; water and sewer line rehabilitation; line extensions, most notably in the I- ]0/North Main area predicated by the new Memorial High School; new and rehabilitation of water towers; and water well replacement. Street Maintenance Improvements — Funded by a dedicated sales tax which was reauthorized for a second time in 2008, the Street Maintenance Fund provides for a critical program to address the maintenance of city streets in sub - standard condition. Represented in the current program is additional funding for Asphalt Base Restore/Mill and Overlay ($1,500,000); Concrete Street Repair ($600,000); and new Capital Project Initiatives ($500,000). General Capital Improvement Program Fund (CIPF) — This fund is used to provide for various small to medium projects and is primarily funded from a transfer from the General Fund. Major recurring programs reflected here include funding for the CIP Project Management ($355,775) and Building Demolition ($318,072). Funding has been captured here from the Fire/EMS Special District to provide for the long term capital project for a Fire Training Grounds Facility ($1.6 million) and Fire Radio Replacement ($403,237). Other projects include Bayland Marina reconstruction ($637,947), and Facilities repairs ($312,160). Additionally, the General Fund transferred $5 million to the CIPF at the end of FY 2007 -08 to provide the resources to fund the recovery efforts required from Hurricane Ike. Of that, $3.5 million was reimbursed in FY 2010 and FY2011 and $500,000 is budgeted for reimbursement for FY 2012. Remaining funds are being reserved until the final repairs and FEMA audits are completed, at which time available funds will be returned to the General Fund. 34 ECONOMIC DEVELOPMENT Increasing the retail base within the City of Baytown is crucial to the ability for the City to develop and provide the resources necessary to support the development. The addition of new and the retention of existing retail facilities not only enhances the tax base of the City, but it also creates jobs for our citizens which in itself creates a positive economic impact. Recognizing this, a Retail Recruitment and Retention program was funded though the General Fund and $100,000 has been allocated in FY 2011 -12 to continue support of this program. The City maintains a mutually beneficial partnership with the Economic Development Foundation (EDF) to enhance the City's ability to recruit businesses that create jobs. The availability of Municipal Development District (MDD) funds is key to providing the resources necessary for this endeavor. Programs funded by the MDD include development of new and expansion of existing businesses, acquisition of property for economic development and continued support of the EDF operations and special programs. RESERVE LEVELS In order to maintain fiscal stability, governmental entities maintain a General Fund unreserved fund balance to meet unforeseen emergencies that may arise. Appropriate levels of unreserved fund balances vary from entity to entity based on the relative impact of particular circumstances or financial conditions. The City of Baytown's goal for unreserved fund balance considers factors such as bond ratings, threat of severe tropical weather due to our proximity to the Gulf Coast, our location adjacent to the petro- chemical complexes, unforeseen emergencies, and advice from the City's financial advisor for fiscal planning. Potential fluctuations in revenue, and cash flow considerations between the start of the fiscal year (October 1) and the receipt of property tax revenues in December /January also require adequate reserves. The City's targeted goal for unreserved fund balance is the equivalent of 60 to 90 days operating expenditures. The Non Restricted Working Capital of $12,268,005 projected for the FY 2012 budget represents 69 days of operating expenditures. The FY 2012 budget will again use a portion of the fund balance to fund some of the non - recurring expenditures as follows: MAJOR BUDGET ISSUES Fiscal Year 2011 -12 Capital Outlay $ 2,264,985 Litigation Costs 1,000,000 Employee Bonuses 1,998,684 CIPF Transfer 540,000 Contingency 340.000 Total Non- Recurrine Exoenditures $ 6.143.669 Decrease in Fund Balance The Governmental Accounting Standards Board (GASB) issued Statement 45, entitled Accounting and Financial Reporting by Employers for Postemployment Benefits Other Than Pensions. The statement addresses how state and local governments should account for and report their costs and obligations related to post - employment healthcare and other non - pension benefits, commonly referred to as other post- employment benefits, or OPEB. The implementation of this statement is required for medium size employers, including Baytown, for fiscal years beginning after December 15, 2007. Fiscal year ended September 2009 was the first year for which the City was required to comply with GASB 45. The City is currently reviewing options to address its OPEB liability, both from a reporting aspect as well as the optimum process to control this growing liability. One option currently under administrative review is joining a multi - employer trust which can reduce the amount of the liability, reduce long -term costs of benefit provision, be a positive rating criterion with rating agencies and may insulate the City from unexpected fluctuations in benefit costs, economic downturns or natural disasters. GENERAL DEBT SERVICE FUND The General Debt Service Fund accounts for the payment of principal and interest on general long- term liabilities paid primarily by taxes levied on property within the City. The current debt service allocation for 2011 -12 is $12,255,976, consisting of $9,232,145 in principal, $2,987,831 in interest, and $36,000 for fiscal charges. Tax revenues are projected to be $8,572,276. A transfer of $2,956,166 from the Water and Sewer Fund is budgeted to cover associated debt paid out of the General Debt Service Fund. A transfer of $221,521 from the General Fund is budgeted to cover the Energy Performance Lease. A transfer of $426,013 from the Municipal Development District covers debt for the Pirates Bay Water Park. I', MI WIM GILDIA1 Ilml This fund accounts for the use of Hotel/Motel Occupancy tax revenue generated by the City's twenty-one hotels. The occupancy tax is calculated by the hotel/motel based on 7% of their taxable receipts and remitted to the City on a quarterly basis by the hotels. These revenues must be spent to promote or encourage tourism and/or convention delegates. Eligible expenditures to promote tourism include establishing or enhancing a convention center; administrative cost for facilitating convention registration; tourism - related advertising and promotions; and tourism - targeted programs that enhance the arts, historical restoration or preservation programs. The distribution of hotel /motel tax revenue is specified by state law. At least 1% of the 7% occupancy tax annual revenue must be spent on advertising and general promotion of the city and its vicinity. The city is prohibited from spending more than the greater of 15% of the hotel occupancy fund balance or 1% of the 7% occupancy tax annual revenue for development or enhancement of arts programs. Expenditures for historical purposes are limited to a maximum of 50% of the annual hotel tax revenue collected, if the municipality does not allocate any hotel occupancy tax revenues for convention/civic center purposes. Since Baytown borders an estuary or bay with a population less than 80,000 we are eligible to utilize not more than 10% of the revenue derived from the hote/motel revenue fund balance for maintenance, improvement and operation of parks and facilities that serve the purpose of attracting visitors and tourists to the City, as long as funds expended for promotional activities do not fall below the average annual expenditures of the prior three years. Any expenditure must be consistent with one of the categories noted and serve to promote tourism, conventions and the hotel industry. 1113ki 1►U1 l The 2011 -12 revenue from hotel occupancy tax of $674,535 is approximately the same as current year estimates. Although we have added a few hotels, the national economic recession has significantly impacted the Hotel/Motel Fund as current year estimates and FY 2012 revenue projections are comparable to FY 2009 revenue. The budget also includes interest earnings of $3,800 for total revenue of $678,335. 35 36 MAJOR BUDGET ISSUES Fiscal Year 2011 -12 Hotel/Motel Occupancy Tux Revenues ssoo,000 $750,00) se000uo sew,000 sw0000 $150.000 6 Aeull Acnul AcnW Actad � Boise '0060'1 200'1-08 ].008-09 2009-10 2010-11 'All -12 I4e.IYnn 1 X1.4;1 DR 1111113DK Total expenditures for the Hotel/Motel Fund are $1,030,870, a decrease of $402,493 (28 %) as compared to the prior year budget. The majority of the decrease reflects one -time expenditures made in 2011 for the completion of the Pirates Bay and Calypso Cove Water Parks. The Transfers Out to General Fund reflects the reimbursement to the General Fund for a portion of the Public Affairs /Tourism activities. A full - time tourism director, previously funded through a contract with the Baytown Chamber of Commerce, is budgeted for the second half of the year. Unforeseen/New Initiatives are funded at $50,000 to provide Council with the ability to support additional tourism- related activities. BYbMi.WFaFnea rt. yF... u- -raaao s1,91ooao s1.aB,am s1.looaW sm,on 1200,000 — "us,oW s FbWYe.n 1111e�w 46 of July Celebration ($178,668) — The celebration is a source of tourism bringing people from outside the community to the City. The total cost of the celebration includes a fireworks display ($15,500), live entertainment ($90,000), sound/lights ($18,000), security/personnel ($20,295), supplies /advertising /other ($26,592). Promotion and Advertising — The budget includes funding for public relations activities, advertising and promoting tourism for events that are designed to bring out -of- town visitors to Baytown. These include the July 4's celebration, Grito -Fest, the Bayshore Fine Rides Car Show, Christmas on Texas Avenue, the Nurture Nature /Great Goose Creek Fest, participation on the Project Stars Economic Alliance, staffing a "Visit Baytown" booth at the Texas Parks and Wildlife Expo, television sponsorship of the Bayou Bowl Football Game ($55,000), and $50,000 in contingency /unforeseen for events that Council may desire to initiate or support. The Public Affairs/Promotion Coordinator is partially funded and the Website Coordinator is fully funded by a transfer to the General Fund ($145,321). The total Promotional budget is $796,7 10. Funding for $10,000 is included in the budget for maintenance of the promotional web page for the City of Baytown. This web page was funded in prior Hotel/Motel budgets and is complete. This website is dedicated to providing information to potential visitors to promote tourism. Annual Clean up of Bays, Waterways & Estuaries — The $101,057 budget includes funding for the annual clean up for bays, waterways and estuaries throughout Baytown. The current locations for this clean up and maintenance includes Bayland Marina, WC Britton Park, Goose Creek Park, the Baytown Nature Center, Bicentennial Park and Roseland Park. This funding is increased to allow the addition of part-time personnel and will help offset the costs of the maintenance construction and the Extended Beautification crews. Summer Concert — Grito Fest — The $65,151 funding has increased for this concert. The concert will include staged entertainment, food and beverage booths, and security. Nurture Nature Fest and Great Goose Fest — Events for $33,256 are aimed at tapping the eco- tourism market and showcasing the Baytown Nature Center and the Eddie V. Gray Wetlands Recreation and Education Center. Bayou Bowl Football Game — Advertising funds for $55,000 are included for the Bayou Bowl Football Game. The Bayou Bowl matches high school players from Louisiana and Texas high schools. The first Bayou Bowl was held during the summer of 2003. This funding will purchase an advertising sponsorship of the game and provide multiple television spots on Baytown during the broadcasts of the game. MAJOR BUDGET ISSUES Fiscal Year 2011 -12 • City Advertising in Statewide and National Publications — In an effort to showcase Baytown as a tourist destination, $22,000 funding is included to place "Visit Baytown" ads in statewide and national travel- related magazines. • Baytown Symphony Children's Concert — The $18,110 funding is for musicians comprised of high school and college students, music instructors and other music enthusiasts will perform free public concerts to children in the Goose Creek Consolidated Independent School District. The concerts will be advertised regionally to attract visitors to Baytown and are designed to educate and entertain youth on fine classical and modem music. AQUATICS FUND REVENUES In June 2010, the City opened the Pirates Bay Water Park, a Caribbean themed 3 -acre water park. In May 2011 the Calypso Cove Water Park opened in N. C. Foote Park. Both are operated by the Baytown Parks and Recreation Department. Based on the partial first full year of operations at Pirates Bay and initial activity at Calypso Cove, revenues of $1,526,000 are projected for FY 2012. EXPENDITURES Total expenditures of $1,496,697 for the Aquatics Fund which includes Pirates Bay Water Park and the Calypso Cover (formally N.C. Foote Aquatics Center) are budgeted for FY 2012, including $25,000 for unspecified capital. The Pirates Bay Water Park (the "water park ") opened for the season in May and staff estimates that over 70,000 people will make use of the water park in 2011. The new rate structure adopted for this season will offset the sales tax that must be collected on each ticket, so that the net revenues cover the projected annual cost of operations and maintenance of $1,466,084, as well as to continue the practice of allocating a dollar from each ticket sold to a capital replacement fund. WATER AND SEWER FUND This fund accounts for the water and wastewater utilities for the City in a manner similar to private business enterprises, where costs of providing services are financed primarily through user charges. REVENUES Water Volume — The 2011 -12 budget estimates sales of $16,177,920 based on an average use of 11.5 million gallons per day (MGD). Fluctuations to rainfall amounts can significantly impact actual sales. The MDD transfers funds to cover a portion of costs associated with the Northeast Wastewater Treatment Plant construction and West District Wastewater Treatment Plant expansion. In addition to the MDD transfers ($2,531,225), the City has implemented a new rate structure in 2010 to generate the funding required for the 2011 -12 budget. The new rate structure is designed to equitably distribute the costs of service, and provide incentives for water conservation. Water and sewer rates were increased by 5.85% January 1, 2011. These rate increases were implemented as a result of a comprehensive Water & Sewer Utility Rate Study. The objective of this study included a Revenue Sufficiency Analysis to ensure sufficient annual revenues over a multi -year projection period in order to meet financial requirements for operations and maintenance costs, capital improvements, new debt service expenses and provide adequate working capital reserves. The Revenue Sufficiency Analysis recommends another 5.85% increase to be effective at the beginning of FY2011 -2012. This budget reflects the implementation of this planned rate increase. The rate structure includes a "Customer Base Charge" of $3.23 per account ($3.23 water and $3.23 sewer) for all customer types to recover the current cost of meter reading and maintenance, billing, and other customer service functions of the system. The "Base Facility Charge" is based upon meter size for all Non - Residential, Irrigation, and High - Volume User accounts and per physical dwelling unit for Single- Family and Multi - Family residential accounts. 37 MAJOR BUDGET ISSUES Fiscal Year 2011 -12 No monthly consumption allowance is included in the "Base Facility Charge." Single - Family Residential and Irrigation accounts are calculated using an inclining block, conservation rate structure. Residential sewer has a 12,000 - gallon cap. The Water and Sewer Rates Table is depicted below. 38 Rates Effective 1" Service Rates Effective Billing Cycle in Individually Metered Single-Family Residential 1/1/2011 FY2012 Oct. 2011) Inside City Water Monthly Customer Charge $ 3.05 $ 3.23 Water Monthly Base Facility Charge $ 6.35 $ 6.72 Water consumption rates: Up to 2,000 gallons per unit $ 2.17 $ 2.30 Between 2,001 - 6,000 gallons per unit $ 4.72 $ 5.00 Between 6,001 - 12,000 gallons per unit $ 5.66 $ 5.99 Between 12,001 - 18,000 gallons per unit $ 7.37 $ 7.80 Use over 18,000 gallons per unit $ 9.58 $10.14 Sewer Monthly Customer Charge $ 3.05 $ 3.23 Sewer Monthly Base Facility Charge $ 6.35 $ 6.72 Sewer consumption rates: Up to 2,000 gallons per unit $ 2.19 $ 2.32 Between 2,001 - 12,000 gallons per unit $ 4.75 $ 5.03 Outside City Water Monthly Customer Charge $ 6.10 $ 6.46 Water Monthly Base Facility Charge $12.70 $13.44 Water consumption rates: Up to 2,000 gallons per unit $ 3.26 $ 3.45 Between 2,001 - 6,000 gallons per unit $ 7.08 $ 7.49 Between 6,001 - 12,000 gallons per unit $ 8.50 $ 9.00 Between 12,001 - 18,000 gallons per unit $11.05 $11.70 Use over 18,000 gallons per unit $14.37 $15.21 Sewer Monthly Customer Charge $ 6.10 $ 6.46 Sewer Monthly Base Facility Charge $12.70 $13.44 Sewer consumption rates: Up to 2,000 gallons per unit $ 3.29 $ 3.48 Between 2,001 - 12,000 gallons per unit $ 7.13 $ 7.55 Volume User Water consumption rate /1,000 gallons $ 3.48 $ 3.68 38 MAJOR BUDGET ISSUES Fiscal Year 2011 -12 Total expenditures for the 2011 -12 budget are $34,588,736, an increase of $1,888,140 or 5.77 %. Highlights of increases by object class include the following: f• Uf sw su S10 Personnel related line items increased $599,507 (8.8 %). Personnel costs include wages, health insurance, workers compensation and retirement. Salary savings of $100,000 for vacant positions through the year is included as a credit to the expenditure proposal. $7,378,382 Supply costs are expected to increase $1,036,079 (12.2 %) primarily due to an increase in the cost of treated water purchased from BAWA. The treated water expense of $8.6 million represents 25% of the Utility's total FY 2012 budget. $9,548,734 Maintenance increases are $105,762 (9.55 %) due primarily to increases in water distribution and wastewater collection maintenance costs. $1,213,100 Services also increased slightly $29,175 ( <1 %) primarily due to increases in electrical costs. Some of the major services include liability insurance, equipment rentals, travel and reimbursables, and education and training. $3,127,135 Capital purchases decreased $433,608 (53 %) based on current needs. $392,127 Debt Service Requirements — The debt service requirement for 2011 -12 is increased $81,685 ( <l %). $10,063,653 Water 6 Sewer Feed Expe•dlblrn by F••ttle• FW4Yv n WORKING CAPITAL In order to maintain fiscal stability, governmental enterprise funds maintain a working capital balance to meet daily liquidity needs. Appropriate levels of working capital vary from entity to entity based on the relative impact of particular circumstances or financial conditions. The goal for Water & Sewer Fund working capital is 60 to 90 days operating expenses. Working capital is defined as current assets (e.g. cash, investments, accounts receivable) less current liabilities (e.g. accounts payable). Working capital of $7,829,193, or 83 days is projected as of September 30, 2012. As in the General Fund, the City is currently reviewing options to address its Water & Sewer Fund OPEB liability, both from a reporting aspect as well as the optimum process to control this growing liability. One option currently under administrative review is joining a multi - employer trust which can reduce the amount of the liability, reduce long -term costs of benefit provision, be a positive rating criterion with rating agencies and may insulate the City from unexpected fluctuations in benefit costs, economic downturns or natural disasters. SANITATION FUND The Sanitation Fund accounts for collection of residential refuse, brush and white goods, the yard waste management program, and recycling activities. The Sanitation Fund either through a contract with Waste Management, Inc. or City Crews, currently provides the following services: • Twice per week curbside collection and disposal of residential garbage and heavy trash. (Waste Management) • Once per week curbside recycling (Waste Management) • Once a month curbside collection of brush and limbs. (City) • Provision of a drop -off recycling center • *- d•m�rr• open 4 days per week. (Waste • *� -� °�•� • Management & City) • Provision for a junk drop -off center open 4 days per week. (City) REVENUES The Sanitation Fund's revenues are $4,503,035, a decrease of $20,000 as compared to the prior year budget, although solid waste collection revenues are increased. A previous $50,000 annual transfer W MAJOR BUDGET ISSUES Fiscal Year 2011 -12 from the Storm Water Fund has been discontinued. Recycling revenue will remain fairly constant, $497,550 anticipated in FY12. The existing rates for sanitation services, including recycling, of $18.81 and $16.05 for residential and senior citizens respectively (excluding sales taxes) and are not to increase. There is still no cost to utilize the recycling center, which remains open to complement curbside recycling by accepting a wider range of materials (now including a -waste) as well as recyclable materials from businesses. Although there is a fee For junk drop -off services, it is a bargain compared to disposal at a private landfill which charges approximately $50 for one pick -up truck load of waste. EXPENDITURES Total expenditures for the 2011 -12 budget are $4,871,648, a slight increase of $130,007 or 2.7 %. The increase is due to the associated personnel costs including the non - recurring bonus for all city employees. Services are reduced $74,426 or 2 %. Saltation Fund Expenditures by Trite u nammenn :, .YtMmPv wpw udn u aSm- a.m�we ama. s5 .w9ey s. Ormim 51 OMtldmva aau'o. 3005U7 30D7L8 300BO9 :009-10 'AIOdI 201112 O1NeaMSmim FYal Yrn WORKING CAPITAL In order to maintain fiscal stability, governmental entities maintain a working capital balance to meet daily liquidity needs. Appropriate levels of working capital vary from entity to entity based on the relative impact of particular circumstances or financial conditions. The Sanitation Fund is primarily a fee -for service fund and the working capital requirements are not as stringent since most costs are not incurred if service delivery is interrupted. Working capital of $369,503, or 28 days, is projected as of September 30, 2012. STORM WATER UTILITY FUND The Storm Water Utility Fund was established in order to ensure compliance with NPDES Storm Water Phase 11. As part of the Federal Clean Water Act (CWA) under the National Pollutant 40 Discharge Elimination System ( NPDES) the U.S Environmental Protection Agency (EPA) has mandated that the Texas Commission on Environmental Quality (TCEQ) establish permit guidelines, under the Texas Water Code, for Municipal Separate Storm Sewer Systems (MS4). Phase I of the requirement included medium to large (100,000+ population) cities with Phase II including those cities of less than 100,000 populations. There are two ways for a city to comply: (1) file for an individual NPDES permit; or (2) participate with a Texas Pollutant Discharge Elimination System ( TPDES) General Permit. The second option is far less expensive and provides greater coverage by the State program. The State has completed the implementation of the General Permit program and Council has begun adopting the necessary ordinances and rules for compliance. Our Storm Water Program is operated under both the EPA and State guidelines. This was an unfunded mandate by the USEPA and TCEQ; however, municipalities are allowed to create enterprise type funds which collect fees to offset the costs of the program. The City has created an enterprise fund and has also received a State General Permit to operate our Storm Water Phase II program. The Permit must be reviewed and renewed every five years to insure continued compliance with both the USEPA and TCEQ requirements. Stored Water Fund Expenditures by Type 41.UJOM1 t1.Yq.(W O(bo0ey y v,momo nrmlrmom 5199A09 anpm omn seu9.99n nb.nmomr>mm s• .Su94iln :00501 ]00]-01 'Jp6W ]W}lo 2%M1II zal l.l: �gny�k„i y, Fhul Yarn The Storm Water fee is a 22 -tier rate structure, with the residential tier being the largest in number. Each residential account is charged a $1.50 monthly charge. All non - residential accounts will be charged a fee based on the single - family living unit equivalent, which is determined by evaluating the impervious area of the property. Expenditures include four staff positions ($316,162), supplies ($46,150), maintenance ($300), services ($177,640), and a transfer to the General Fund for storm water initiatives included in the General Fund budget ($775,102). The estimated working capital on September 30, 2012 is $16,054 or 4 days. MAJOR BUDGET ISSUES Fiscal Year 2011 -12 y�I►YY;7 W11I Ali us] *i GARAGEFUND The Garage Fund provides motor vehicle service and repair for all City operations except EMS, Fire and Police. The Garage Fund is supported through charges to user departments. Total expenditures including transfers for the 2011 -12 budget are $2,452,658, an increase of $617,584 (33.7 %), which is due to increases in fuel costs. A fuel surcharge of 6% is assessed to users that consume fuel at the Garage to offset fixed costs associated with Garage operations. The fee structure for the various types of vehicles is as follows: Light vehicle rate (motor vehicles up to and including one ton load capacity) - $50/1 -Ir. Medium vehicle and equipment rate (motor vehicles exceeding one ton capacity) - $65/1Ir. Heavy and construction equipment rate - $80/Hr. Typically, municipalities need to maintain a Garage function; however, issues regarding quality and level of service must be addressed in order to determine what the cost level should be for each specific entity. The budget for the Garage Fund maintains a small working capital as of September 30, 2012. GnNee Fund P.spe•daN m by Type ".000,000 11.00.00 0Cwb10etliy s1p00.aod Nxmxem,iq soon Nsna.n 11,000.°0 •mdm�e. Sf° °'°°° Nauman L NPnwrclSmien rv°1W lq, W _006W .YXg.10 :01611 :0111_ Fb°al l'evn WAREHOUSE OPERATIONS The Warehouse provides common items used on a daily basis throughout the city. The Warehouse maintains and accounts for supplies used in the field for Public Services and Parks & Recreation, office supplies used by most all city departments and preventive and maintenance parts used on the city fleet. The Warehouse is supported through operating transfers from the General Fund and Water & Sewer Fund on a cost of goods basis. Total expenditures for the 2011 -12 budget are $279,422, an increase of $14,136 (5.3 %). The budget for the Warehouse maintains a small working capital as of September 30, 2012. Wartb°use Fund EapmdlNrts by Type uu°Aro - opwl uM i]00.°W .Smh,. sisoom •sa.;,.. S100.000 •af:em.n SA000 •S'To. y Nw.�sn.�w U1J. Y1'1'A6 1Y6W >AA.10 ]]1611 .UILI� ihetl Yem 41 BAYTOWN S 42 Funded Supplemental and Capital Lists 43 CITY OF BAYTOWN SUPPLEMENTAL REQUESTS - FUNDED FY 2011 -12 Dept. Department Request Total 101 General Fund 2000 Police (2) Police Officers (Detectives) with Operating & Capital Expenses $ 211,683 General Fund Divsions 5% Non - Recurring Bonus 1,998,684 $ 2,210,367 232 HotellMotel Fund 5% Non - Recurring Bonus $ 41,472 500 Sanitation Fund 5% Non - Recurring Bonus $ 30,578 502 Aquatics Fund 5% Non - Recurring Bonus $ 5,613 505 Storm Water Utility Fund 5% Non - Recurring Bonus $ 13,370 520 Water A Sewer Fund 5% Non - Recurring Bonus $ 344,728 550 Garage Fund 5% Non - Recurring Bonus $ 22,465 552 Warehouse Operations Fund 5% Non - Recurring Bonus $ 8,737 Total Supplemental Requests $ 2,640,330 44 CITY OF BAYTOWN CAPITAL REQUESTS - FUNDED FY 2011 -12 Acct. Requests Dept. No. Description Base Suppl. 101 General Fund 1010 General Administration 80001 Furniture & Equip <S5,000 $ 5,000 S - 80001 Furniture & Equip <$5,000 1,000 - 84047 Computer Software 500 - 1070 ITS 84042 Machinery & Equipment 48,000 - Base Windows Software Licenses 1080 Planning & Dev Services 84041 Furniture & Fixtures 1,000 - Misc items resulting from City Hall remodel for inspectors area 1171 Court of Record 80001 Furniture & Equip <$5,000 5,000 - Court of Records Equipment Costs - Tech. Adj. 1190 General Overhead 80021 Special Programs - Non - recurring 1,356,140 - Harris County Public Transportation Program 3 Routes - Year 3 - $123,140 Legislative Support Lobbyists /Agents - Randy Cain (State) & Alcade and Fay (Federal) Legal Firms - $90,000 Retail Recruitment and Retention (Non- recurring) - $100,000 Employee Appreciation Events (Non- recurring) - $24,000 Thanksgiving Employee Gift (Non- recurring) - $19,000 Litigation Costs (Non- Recurring) - $1,000,000 - Tech. Adj. 81011 Signs 10,000 - Signage for City 82011 Building & Improvements 50,000 - Building Security 2000 Police 80001 Furniture & Equip <$5,000 45400 - Scanners in Record 2 @1,300 Replacement Office Chairs - 4 @ $350 Engine Programmer for Police Garage Desk - 2 @ $1,700, Chair - 2 @ $250, PC/Monitor 2 @ $1,365, & VoIP telephone - 2 (a7, $345 - 7,320 84042 Machinery & Equipment 87,655 - In -Car Video Cameras - 6 @ $6,500 Light Bars & Siren Package - 6 @ $2,000 Headlight and Taillight Flashers - 6 @ $100 per car Rear Deck LED Lights - 2 per car - 12 @ $140 Push Bumpers w/LED lights - 6 @ $550 Vehicle Consoles - 6 @ $15500 Prisoner Partitions - 6 @ $500 Gun Rack for Prisoner Partition - 6 @ $275 Window Barriers - 6 @ $200 Sliding Trunk Tray - 6 @ $200 Police Graphics Package - 6 @ $335 Wiring and Terminals to build patrol cars, 6 @ $150 45 CITY OF BAYTOWN CAPITAL REQUESTS - FUNDED FY 2011 -12 Acct. Requests Dept. No. Description Base Suppl. Police (cont.) Siren speaker with brackets - 7 @ $200 Push Bumper LED Lights - 2 per car - 14 @ $105 Brake Light Cut Off Relays - 6 @ $35 per car Motorola Remote Retrofit Kit, 6 @ $275 Digital Microfilm Scanner for Police Records 84043 Motor Vehicles 182,000 VRF- Full -Size Vehicles, 6 @ $26,600 VRF- Light Duty Truck, 1 @ $22,400 Full -Size Vehicles 2 @ $26,600 - 2020 Fire 80001 Furniture & Equip <$5,000 11,800 Nozzle Replacement (Annual Replacement Program) - $2,400 Automatic Electronic Defibrillator (1) (Annual Replacement Program) - $3,600 Positive Pressure Ventilation Fans (1) (Annual Replacement Program) - $1,800 Chain Saw (1) (Annual Replacement Program) - $2,300 Cut Off Saw & Blade (1) (Annual Replacement Program) - $1,700 82011 Building & Improvements 10,000 Annual Fire Maintenance Station Issues Station #3 Internal & External Painting, Electrical Repairs, repair bathrooms and general maintenance for station needs. 84042 Machinery & Equipment 95,650 (5) CBRN Air packs w /PASS and cylinders (NFPA 1981, 2007 Edition) Replacement (Annual Replacement Program) -$36,525 Air Cylinders (10) 30 minute cylinders (Annual Replacement Program) - $10,600 (2) 60 Minute cylinders (Annual Replacement Program) - $2,960 AV 2000 face pieces (20) replacements (Annual Replacement Program) - $5,700 AV 2000 (10) replacement nose cup assemblies - $450 (15) AV 2000 KevlarO Head Harness Assembly for Replacement - $2,308 (2) Pak- Tracker Hand -Held Receiver Kit w/Truck Charger & Batteries (SEMS) - $2,800 Fire Hose 5" (Annual Replacement Program) - (15) 5" Sections, (7) 13/4" Sections, (6) 2" Sections, and (11) 3" Sections - $12,307 Thermal Imager Camera (2) (Annual Replacement Program) - $22,000 84045 Radio & Testing Equipment 55,000 Replacement of Analog Radios 84061 Other Equipment 31,750 PPE for NFPA 1851 Program 86011 Capital Lease Payments 140,762 46 Replace Fire Station (Pmt 6 of 7) 53,200 CITY OF BAYTOWN CAPITAL REQUESTS - FUNDED FY 2011 -12 Acct. Requests Dept. No. Description Base Suppl. 2025 Communications 80001 Furniture & Equip <$5,000 3,000 - Scheduled replacement 24hr rated Dispatcher Chairs 2 @ $1,500 2030 Emergency Management 80001 Furniture & Equip <$5,000 4,750 - 86011 Capital Lease Payments 22,455 - Capital Lease Payment Replace Storage Bldg 1200 Lee Dr (Pmt 3 of 4) 3010 Streets & Drainage 83025 Streets, Sidewalks & Curbs 250,000 - Annual concrete work contract - Team work & Annual concrete raising services contract 86011 Capital Lease Payments 32,354 - Capital Lease Payment Replacement of Patch Truck (Pmt 3 of 5) 83026 Storm Drains 100,000 - Maintenance of all storm drains and open ditches in the City 3020 Traffic Control 84048 Signal Systems 150,000 - Traffic signal installation deemed necessary by City Council 3030 Engineering 80001 Furniture & Equip <$5,000 4,600 - City Hall Rehab and office reallocation will result in a need for cubicle furniture for three inspectors and additional furniture, file cabinets, and shelving. 4000 Public Heath 86011 Capital Lease Payments 32,966 - Improvements to Animal Shelter (Pmt 4 of 4) 5000 Parks & Recreation 84042 Building & Improvements 137,226 - Replacement of all windows and frames in the Community Center with impact resistant materials to meet 120 MPH Gust - $106,408 Entrances - replacement of windows, frames and doors with impact resistant materials - $28,318 Replacement of rotting lumber and other supplies - $2,500 84042 Machinery & Equipment 25,000 - Replace 2007 Out front Mover with new Ground master 360 4 wheel driver mower 84061 Other Equipment 25,000 - Replacement play equipment for various parks 85001 Construction 15,868 - Complete Trails at Bicentennial Park 6000 Library 80001 Furniture & Equip <$5,000 23,000 - Replacement computers for use by library patrons 84046 Library Materials 225,000 - Books, DVDs, Periodicals, Databases 86011 Capital Lease Payments 57,589 - Library Renovations (Pmt 5 of 5) 101 General Fund Total $ 3,204,465 $ 60,520 47 CITY OF BAYTOWN CAPITAL REQUESTS - FUNDED FY 2011 -12 Acct. Requests Dept. No. Description Base Suppl. 232 HoteUMotel Fund 5030 Hotel/Motel 500 Sanitation Fund 3200 Solid Waste 502 Aquatics Fund 5000 Aquatics 520 Water & Sewer Fund 1030 Fiscal Operations 3040 Water Distribution 3050 Wastewater Collections 3060 Utility Construction 48 85001 Building & Improvements $ 15,000 $ - Capital Improvement for Art League Building 80001 Furniture & Equip <$5,000 3,000 - Computer/Printer for Tourism position 84061 Other Equipment 50,000 - Pirates Bay Replacement equipment and Updates 86011 Capital Lease Payment 12,932 - Arts Center Renovations Payment (Pmt 3 of 4) 232 HoteUMotel Fund Total $ 809932 $ - 86011 Capital Lease Payment Replace Front Loader (Pmt 1 of 4) $ 41,250 $ - Replace Picker Truck (Pmt 1 of 4) 41,250 - Replacement of Prentice Picker Truck (Pmt 4 of 4) 38,794 - 2 Ton Truck (Pmt 3 of 5) 18,923 - 500 Sanitation Fund Total $ 140,217 $ - 84041 Furniture & Equip <$5,000 $ Misc capital equipment as needed i.e. picnic tables, canopies, etc. 502 Aquatics Fund Total $ 25,000 $ - 25,000 $ - 82011 Building & Improvements $ 5,000 $ - Unforeseen costs related to Security 86011 Capital Lease Payment 88,850 - Vactor Truck (Pmt 4 of 5) & Replacement Wash Trailer (Pmt 3 of 4) 86011 Capital Lease Payment - - Vactor Truck (Pmt 4 of 5) & Replacement Wash Trailer (Pmt 3 of 4) 83023 Water Distribution Sys 200,000 - Water Rehabilitation replacement of Water Lines 83029 Sewer Connections 10,000 New Sewer Taps 83035 Meters & Connections 65,000 New Water Taps CITY OF BAYTOWN CAPITAL REQUESTS - FUNDED FY 2011 -12 Acct. Requests Dept. No. Description Base Suppl. Utility Construction (cont.) 86011 Capital Lease Payment 23,277 2 112 Ton Utility Truck (Pmt 4 of 4) 520 Water & Sewer Fund Total $ 392,127 $ 552 Warehouse Fund 7010 Equipment Services 80001 Furniture & Equip <$5,000 $ 6,000 $ - 552 Warehouse Fund Total $ 69000 $ - TOTAL ALL FUNDS $ 3,848,741 $ 60,520 49 BAYTOWN s all Unfunded Supplemental and Capital Lists 51 CITY OF BAYTOWN SUPPLEMENTAL REQUESTS - UNFUNDED FY 2011 -12 Dept. Department Request Amt. Total 101 Genera! Fund 2030 Emg. Mgmt. Telecommunicator $ 559344 5000 Parks & Recreation Eddie Huron Park Improvements Phase 3 92,360 6 foot connecting trail (Contracted Concrete) 4,560 Playground Shade Umbrella 25,000 Fitness Equipment 18,000 Fit Area (Contracted Concrete) 15,200 Sand Volleyball Court 8,500 Small Shelter For Volleyball Court 4,000 Decorative Fence 3,821 Landscaping along Fence 9,500 Contingency 5% 3,779 City Hall Courtyard Improvements, Phase 2 389168 6 foot sidewalk (Lighting) 14,500 Trellis (130 MPH wind load) 12,550 Trellis Slab (25 x 13) 500 Benches 3,300 Landscaping & Irrigation 2,500 Flag Pole Pavers 3,000 Contingencies (5 %) 1,818 101 General Fund Total $ 1859872 52 CITY OF BAYTOWN CAPITAL REQUESTS - UNFUNDED FY 2011 -12 Dept. Department Request Amt. Total 101 General Fund 5000 Parks & Recreation Eddie Huron Park Improvements Phase 3 92$60 6 foot connecting trail (Contracted Concrete) 4,560 Playground Shade Umbrella 25,000 Fitness Equipment 18,000 Fit Area (Contracted Concrete) 15,200 Sand Volleyball Court 8,500 Small Shelter For Volleyball Court 4,000 Decorative Fence 3,821 Landscaping along Fence 9,500 Contingency 5% 3,779 City Hall Courtyard Improvements, Phase 2 38,168 6 foot sidewalk (Lighting) 14,500 Trellis (130 MPH wind load) 12,550 Trellis Slab (25 x 13) 500 Benches 3,300 Landscaping & Irrigation 2,500 Flag Pole Pavers 3,000 Contingencies (5 %) 1,818 101 General Fund Total $ 130,528 53 BAYTOWN S 4 FY 2010 -2011 UPDATE OF THE STRATEGIC ACTION PLAN 55 G Growth Capacity GI Prioritize, budget for and include in the city's capital the city just completed an update to the Impact Fee Program and its Capital improvements program the water and wastewater Improvement Program. Each annual city budget allocates either funding or debt improvements identified in the Water and Wastewater service to implement these capital Improvements. Master Plans. G2 Update the city's development ordinances to reflect Currently being considered in the Mobility Plan and the staffs draft of the Unified the infrastructure policies outlined in the Land Development Code (ULDC). Expected to go to Council early 2012. Comprehensive Plan. G3 Identify and replace older wastewater lines that face The city recently completed construction that rehabilitated approximately 18,000 infiltration problems. linear feet of the city's primary sanitary trunk line along Goose Creek. The city is also currently replacing utility lines with the Steinman Lift Station and Thompson Road Expansion projects. For the past decade, the city has been allocating funds annually to pipe -burst problematic wastewater lines and will continue to do so in the future. G4 Establish a timeline for transition of services from The city will monitor the debt level of the Municipal Utility Districts. Municipal Utility Districts inside city limits to city services. GS Establish a regular schedule for updating the city's The fees were updated in 2011 and require updating every 5 years under state capital recovery fee for new development to ensure it law. reflects current costs. G6 Prioritize and implement the recommendations The Master Drainage Plan has been updated to account for completed projects, established in the Master Drainage and Flood new priority projects and modifications to existing recommendations. The city has Mitigation Plans by coordinating with other agencies, continued to delineate watershed and historic flood prone areas. Additionally, the allocating resources, and incorporating projects into city expended the first $400,000 annual installment from the 2007 bond on the the city's capital improvements program. Pinehurst Subdivision Drainage Plan. The Croigmont Drainage Improvements project and the Baker Road Extension project (which includes drainage improvements and sub-regionol detention( are currently under design and will consume the second annual installment. G7 Develop drainage criteria and standards for new Currently being considered in the staffs draft of the ULDC. developments. GB Establish impact fees to assist in completing drainage In lieu of implementing a new impact fee for drainage, the city raised its Municipal improvements to counter the impacts of new Drainage Utility System (MDUS) fee from $0.68 per single family living unit equivalent development. to $1.50. This increase now brings Baytown's MDUS fee in line with other comparable, local cities. G9 Identify flood prone areas of Baytown and the ETJ and Action completed and no further attention is required. The FIRM maps were produce maps with elevation levels for distribution to updated in 2007. The city distributed information on the updated maps to all utility all residents. customers, including references to digital copies of the maps available online as well as locations of hard copy maps in several city office locations. G10 Coordinate with other local, state and federal The Engineering Department continuously coordinates with Hams County. agencies in implementing drainage improvements Chambers County, and the HCFCD to identify and implement drainage including the U.S. Army Corps of Engineers. Hams improvements in both private development and publically funded projects. County, Chambers County and the Harris County Flood Control District. Gil Identify properties repeatedly damaged by flooding The city evaluated a program for the acquisition of properties repeatedly and establish a program for acquisition and relocation. damaged by flooding and determined that it was not practical. Alternate methods of addressing this issue are being discussed at the staff level. G12 Identify intersections that are prone to flooding and This item has been addressed as part of the revisions to the city's Master Drainage propose necessary improvements. Plan. The plan will assist staff in developing the criteria necessary to identify and prioritize flood -prone intersection improvement projects on the capital improvements plan. M: °Mobility ;.y ' M I Prepare a detailed transportation study and In addition to the Mobility Plan, staff is currently reviewing the existing Thoroughfare thoroughfare plan to identify and prioritize specific Map to find inconsistencies and needed updates due to recent development. improvements. 15to ff will recommend amendments to the map to address these issues. M2 Evaluate the feasibility of implementing road impact Preliminary assessment will be created in the Mobility Plan. fees to generate funding for and recoup the costs of roadway improvements necessitated by and attributable to new development. 55 REF # Action FY 2010-11 Status M3 Develop an access management program that The city has adopted an access management policy for non - residential provides design requirements, revised development development. This policy will be reviewed and updated periodically or as codes, and new development review procedures to needed. The Mobility Plan will also provide design requirements, revised address access management issues through the development codes, and new development review procedures to address access development process. management issues associated with the development process. M4 Adopt a comprehensive maintenance program for The city currently conducts an annual, city-wide review of the street system that area roadways that is based on a prioritized level of includes developing a prioritized list of potential maintenance(mprovement need versus making improvements on a district -by- projects based on a pavement condition index rather than a district -by- district district basis. basis. Portions of the sales tax revenue that the city collects are allocated to fund annual street maintenance projects. M5 Prepare a safety study in conjunction with the Houston- Currently being considered in the Mobility Plan. Galveston Area Council (H -GAC) to evaluate "high risk" intersections within Baytown and identify recommendations for improvements of those locations. M6 Revise the city's existing development codes to include Currently being considered in the Mobility Plan and the staffs draft of the ULDC, standards and requirements for street and which includes additional sections beyond residential and commercial zoning. development connectivity. M7 Include requirements in the city's development codes Currently being considered in the staffs draft ULDC and the Mobility Plan. The for installation or enhancement of sidewalks and /or adopted Parks and Trails Master Plan supports future regulations that require the bicycle facilities when any new development or installation of sidewalks and bicycle facilities during the subdivision review and redevelopment occurs, where appropriate. approval process. M8 Revise or adopt new cross section standards for Currently being considered in the Mobility Plan. collectors and arterials that include sufficient right -of- way for sidewalks and bike lanes, where appropriate M9 Identify near -term critical needs for personal mobility Currently being considered in the Mobility Plan. and install dual purpose sidewalks /bike lanes to meet these needs. M10 Prepare a comprehensive bicycle and pedestrian Currently being considered in the Mobility Plan. Staff will revisit this issue once the master plan either for the entire community or on a plan is completed to determine if further action is required. special -area plan basis. As part of this process, consider locations in Baytown where one or more roadways could be "retro- fitted" to accommodate bike lanes (as a "pilot" project to demonstrate how neighborhoods could be better linked). M11 Establish incentives or regulations for the provision of Currently being considered in the Mobility Plan. sidewalks that connect residential and commercial developments and create safe pedestrian access between homes and daily conveniences. U LI Establish incentives to encourage in811 development or The MDD revolving loan program is in place to aid in the redevelopment of vacant the redevelopment of vacant sites /buildings. sites. Regulations concerning the use of non - conforming structures and properties are being considered in the staffs draft of the ULDC. L2 Work with interested developers to assemble small Regulations that would help facilitate this type of project are being considered in parcels in older areas into feasible development sites. the staffs draft of the ULDC. Stott has discussed several potential assemblage developments, including a project in the Arts, Cultural and Entertainment (ACE) Distrct. L3 Implement the action statements in the Downtown In 2011, the TxDOT demonstration project along Texas Avenue was completed and Master Plan: Area One to revitalize this area that is the city adopted the Arts, Cultural and Entertainment (ACE) District. currently underutilized. L4 Identify areas within Baytown's ETJ where public utilities The city is currently under construction on a utility Capital Improvement Project that and services could be extended in a cost - effective will extend water and wastewater lines along portions of Thompson Road, N Main manner and where future annexation is both desirable Street, and 1 -10 that are within the city's ETJ. The Hunt Road Extension Phase I and feasible. project (under construction) and the Baker Road Extension project (under design) will also extend utilities within the city's ETJ. The city is also in negotiations to extend a water line along the future Kilgore Pkwy to an industrial /commercial tract within its ETJ. The NE District W WTP is on -line and the expansion of the West District W WTP is currently under construction. Multiple projects are under design and planned to improve the BAWA Water Treatment Facility. 56 REF # Action FY 2010.11 Status L5 Update city ordinances including the Official Zoning Currently being considered in the staff's draft of the ULDC. Map to ensure uses and intensities are compatible and consistent with the goals and policies outlined in the Comprehensive Plan. L6 Establish minimum standards for the screening of Currently being considered in the Planning and Zoning Commision and Citizen Task unattractive sites and /or buffering between Force's drafts of the ULDC. incompatible land uses i.e. dense landscaping, increased setbacks, walls /fencing). L7 Actively assist companies in developing greenbelts The city is currently working with property owners of heavy industrial uses in their around heavy industry to act as a natural and efforts to voluntarily establish buffer zones to mitigate their impact on surrounding attractive buffer. residential areas. As an example, the city has coordinated with Exxon Mobil on several issues regarding their ongoing green space buyout program, including identifying sewer lines which need to be capped post - demolition. L8 Amend the Future Thoroughfare Plan to ensure that In addition to the Mobility Plan, staff is currently reviewing the existing Thoroughfare existing and future subdivisions are connected via Map to find inconsistencies and needed updates due to recent development. collector roads that provide adequate connections to Staff will recommend amendments to the Map to address these issues. Draft plan community destinations. expected Fall 2011. L9 Amend the city's subdivision regulations to mandate Staff is preparing to present a draft of the new subdivision regulations to the the provision of sidewalks in commercial areas to Planning and Zoning Commission and City Council following the adoption of the provide pedestrian access to these uses. zoning regulations sometime during the first quarter of 2012. L10 Establish riparian zones (vegetated corridors along The citys Watershed Protection Ordinance is in place and has effectively streams and rivers( consistent with state and federal protected major riparian zones as new development occurs. The Parks, standards to improve water quality and drainage as Recreation, Open Space, Greenways and Trails Master Plan suggests to add public well as providing opportunities for public trails. trails along riparian corridors. The Master Plan also addresses the issue of preserving the vegetation along the bayous and when a trail is added to make little impact to the surroundings. Staff also plans to include environmental protection /development standard overlays along the waterfront, creek and bayou frontage areas in the upcoming Future Land Use Plan. Ll l Implement coastal zone requirements with minimum The floodplain ordinance addresses coastal zone set -back requirements and set -back standards and a minimum finished floor requires that minimum finished floor elevations be at least 18 inches above base elevation (FFE( of 18 inches above base flood elevation flood elevations. The inclusion of a "Coastal Zone" to implement additional (BFEj. regulations is currently being considered in the staffs draft of the ULDC. L12 Develop and maintain a long -range annexation The city is beginning a preliminary research project to identify potential short and planning map that identifies potential areas for long -term annexation study areas. Part of the analysis for this type of effort would annexation in the near and longer term, be the development of a map detailing the findings. L13 Establish criteria to assist staff and local officials in As part of the preliminary research on potential short and long -term annexation evaluating areas to be considered for either voluntary study areas, staff would brief other staff members and public officials on the or involuntary annexations (i.e. population density criteria used in designating an area as desirable or undesirable for annexation. threshold, distance from municipal infrastructure, fiscal impacts). L14 Identify opportunities to annex areas that do not need The city is evaluating potential annexation areas that do not require a three year to be included in a three -year annexation plan as annexation plan and that will not negatively affect the city's infrastructure outlined by Chapter 43 of the Texas Local Government extension or land use plans. Code (see figure 6.1 for list of exemptions(. L15 Review and revise annexation priorities with each This effort is ongoing and will be updated based on direction from the Council as annual Comprehensive Plan update to reflect well as any findings from future annexation area studies. changing growth and development patterns within the ETJ. L16 Revise the city's Annexation Plan as needed in Staff monitors changes to the Local Government Code's annexation regulations accordance with Chapter 43 of the Local Government and will recommend modifications to the city's Annexation Plan as necessary. Code (upon deciding to unilaterally annex an area that is not exempt from the annexation plan requirements). " @' ^ Ec$riofn d Opporturilty ' 58 Action 2010-11 Status E1 Work with business and industry representatives to Staff has had many discussions with business and industry representatives on road identify priority road and infrastructure improvements. and infrastructure improvements. Projects include the extension of Hunt Road from N Main to west of Garth Road, the extension of Baker Road from N Main to Sjolander Road, Kilgore Pkwy water line extension, Thompson Road expansion, Wallisville Road widening, widening of Cedar Bayou- Lynchburg, utility extensions along N Main /Interstate 10, and the dedication /improvement of Lone Star Avenue in association with restaurant and retail development. The Mobility Plan will also identify priority road improvements. E2 Create a funding mechanism for community Future Action improvements and small business development such as a community development corporation (CDC). E3 Expand public transportation options within Baytown Hams County Transit offers 3 Baytown routes as well as connecting routes to and between Baytown and regional employment Crosby /Highlands /Barrett Station /McNair to the North and centers. LaPorte /Pasadena /South Houston to the South. Existing routes connect to Metro at the San Jacinto Mall Park and Ride and the Metro Telephone Rd #40 stop at Richie and Allendale (South Houston). After August 2011 the grant that funds the service to La Porte is projected to expire and not be renewed. Other enhancements to the public transportation system are currently being considered in the Mobility Plan. Twenty -nine covered bus shelters have been installed this year along major commercial corridors. E4 Launch a more comprehensive and coordinated The city continues to facilitate great progress in this area. The city's newly beautification program as part of an overall campaign renovated Green Center offers residents a place to deliver household debris and to improve Baytown's image. recyclable materials. This effort, in combination with the ongoing development of the curbside recycling program has encouraged citizens to mitigate their solid waste production while creating stakeholders in the beautification process. The Beautification Committee has guided the implementation of the landscape median project approved as part of the November 2007 Bond. The beautification projects have been completed all the way down Baker Road as well as seven medians along Rollingbrook drive and the original pilot program medians along Alexander Drive. The beautification crew will begin its fifth phase of the beautification project in October 2011. The fifth phase will be back on Alexander and will be from Highway 146 to Word Road. Council has discussed allocating more money to the Beautification Committee to assist in comprehensive planning efforts. E5 Start an "adopt -a- neighborhood" program to engage In the spring of 2009 city staff developed an "adopt -a- site" program in lieu of an the community in routine clean -up and beautification "adopt -a- neighborhood" program. Over 30 sites have been adopted. The efforts. program accomplishes the goal of encouraging community clean -up and beautification efforts but in a more flexible form than the adopt -a- neighborhood system. E6 Expedite the removal of abandoned and vacant The city is taking a proactive approach to bring abandoned buildings into buildings. conformance with city codes or to affect their demolition. The city has adopted a Vacant Building Ordinance and dedicated a full -time staff person to this effort. Since 2008 over 150 sub - standard structures have been demolished and over 100 structures have been repaired or secured. E7 Identify opportunities to transform underutilized and The Parks, Recreation, Open Space, Greenways and Trails Master Plan states the abandoned properties into neighborhood parks. level of need for neighborhood parks where they do not currently exist. The master plan maps out areas of high need where if land becomes available we could utilize as a neighborhood park. E8 Continue working with landowners and developers to The Development Review Committee will continue working with landowners and identify and highlight sites well- suited for retail and developers to identify and highlight sites well - suited for retail and commercial commercial development. development. Staff also supports the Economic Development Foundation's efforts to assist prospective developers in identifying potential sites. Additionally, the Mobility Plan's recommendations are expected to identify the need for cross - connectivity between commercial properties on major thoroughfares. 58 REF # Action FY 2010.11 E9 Establish an overlay district for Baytown's historic The Arts, Cultural and Entertainment (ACE) District was adopted in 2011. The district downtown that allows for mixed uses and provides identifies allowable land uses that are intended to compliment the citys efforts to design guidelines for the area. revitalize the downtown area by promoting diverse, mixed -use development. Additionally, the new district eliminated restrictive front and side setbacks that conflicted with the existing built out environment. E10 Offer financial support for the community's revolving The city established a facade improvement program for Downtown Area One and loan fund to assist with beautification, facade made procedural changes to improve the program. The first Downtown Fo(;ade improvements on historic buildings and small business Improvement Program application was approved and constructed; a second loans. application is in progress. QI Periodically update the city's Parks, Recreation, Open Update of the Parks, Recreation, Open Space. Greenways and Trails Master Plan Space and Greenways Master Plan to ensure that was completed in the fall of 2010. The parks staff is now working to implement the identified needs and priorities are current and reflect plan, future demands based on the latest growth projections. Q2 Develop a long -range capital plan that identifies future The replacement of Fire Station #5 is complete and in service. Fire Station #6 is facility needs (i.e. public libraries, police stations, fire complete and in service. The site for Fire Station #7 has been acquired. Phase I of stations and community centers) and funding sources a Fire Fighter Training Facility is currently being designed. to ensure that Baytown's services and facilities continue to meet the needs of a growing population. 03 Identify additional environmentally sensitive or The Parks. Recreation, Open Space, Greenways and Trails Master Plan addresses undevelopable lands the city could acquire and the areas that the city should look into for parkland. The Master Plan highlights preserve for public open space or recreational uses, areas through the city that currently do not have a park as well as highlight areas such as areas adjacent to the bays, streams, bayous we should acquire land for future development. and waterways. Q4 Continue with the phased renovation of the Wayne The Pirates Bay Water Park was completed in June 2010 and is a huge success. Gray Sports Complex. Parking lots have /will be expanded. There Is no timeline on the development of approximately 12 acres remaining at the complex. The remaining land is planned expansion of the ball fields, parking lots and trails. 45 Replace the city's aging swimming pools to ensure that The first and second phase of the Aquatics Facilities Master Plan have been these facilities are safe, well- maintained and continue completed. Pirates Bay Water Park opened in June 2010 and Calypso Cove to be a community asset for residents of Baytown. opened May 2011. The first Aquatics Facilities Master Plan splash deck was opened at Bergeron Park March 2011. The first Aquatics Facilities Master Plan spray ground is expected to open March 2012 at McElroy Park. 06 Evaluate the feasibility of adopting development Appropriate regulatory measures required to preserve open space are currently incentives and /or regulatory measures to preserve being considered in the staffs draft of the ULDC. open space and sensitive environmental areas. Q7 Amend the city's development codes to require The parkland dedication ordinance was developed with the Parks, Recreation, parkland dedication or a fee-in -lieu of land in Open Space. Greenways and Trails Master Plan. The ordinance is scheduled to be residential developments. completed by early 2012. Q8 Establish park development standards, including The Parks, Recreation, Open Space, Greenways and Trails Master Plan established criteria for proposed land dedications, for a level of service that each park should have. The level of service varies in some implementation through the city's subdivision areas depending on the demographics and size of the park. The master plan set it regulations. up to where we not only kept up with a level of service throughout each park but also with our surrounding communities. Q9 Undertake an updated community assessment of Update of the Parks, Recreation, Open Space, Greenways and Trails Master Plan Baytown's parks and recreation amenities to ensure was completed in the fall of 2010. The Master Plan addressed citizens needs for residents' desires are reflected in parks planning and each park and prioritized the needs. The master plan also merged the data from acquisition. the park amenities and with the info from the survey to give a better understanding of the needs of each area. 59 REF # Action FY 2010-11 Status Q10 Explore ways to protect and cover park facilities from A considerable amount of shade is included in the Pirates Bay Water Park and sun exposure to increase public use during summer Calypso Cove family aquatic center. A shaded area was also constructed at the months. new fishing pier at the Baytown Nature Center that overlooks Crystal Bay. The Parks, Recreation, Open Space, Greenways and Trails Master Plan states that playgrounds and basketball courts should be covered where feasible, either by trees or canopies. Several covered picnic tables should be included in every park, no matter how small the park. Q11 Work with TxDOT to develop a roadside park along I -10. Feedback from stakeholders at the local and state levels indicate that this is no longer a viable TxDOT project due to issues with police protection, maintenance, access and liability. 012 Explore the possibility of constructing an indoor The Parks, Recreation, Open Space, Greenways and Trails Master Plan considers a recreational facility. state of the art indoor recreation center as a high need. The potential time frame for the indoor recreation center would be by the year 2020. Q13 Continue the planned extension of the Goose Creek The Goose Creek Stream Phase IV Trail was completed in early 2010. The Parks, trail and greenbelt to the north to provide additional Recreation, Open Space, Greenways and Trails Master Plan shows maps of trail access to the nature trail and to provide links to more corridors that could make a spine through the city by connecting the Goose Creek neighborhoods, parks and schools. trail with future trails down Garth Road. Q14 Develop a trail along Cedar Bayou to provide a The Parks, Recreation, Open Space, Greenways and Trails Master Plan states that north /south trail connection along the eastern limits of there is a high level of importance on acquiring land along the Cedar Bayou the city, with a link to the Goose Creek Stream trail and Corridor. The recommended time frame for implementation is within the next greenbelt, fifteen years. 015 Evaluate the feasibility of on- street bike lanes and The Parks, Recreation, Open Space, Greenways and Trails Master Plan labeled routes that will link trails to neighborhoods, parks, areas that would work for linking bike lanes to one another. The Master Plan also schools, churches, the public library and civic center, addressed off street trails that could be dual use with bicycles. The provision of on museums, major employers, medical facilities, social and off - street bicycle facilities will be further addressed in the Mobility Plan. service agencies, and other key locations. Q16 Grow the city's library system and educational Sterling Municipal Library added 15,358 items to the collection in a variety of programs to accommodate future population growth formats including hardcover, paperback, magazines, graphic novels, audio-books. and community needs. and DVDs. In addition, downloadable services were expanded and electronic downloads increased by 3689x;. Library staff introduced a series of workshops to familiarize individuals with e- reader devices. To meet the growing demand for Internet access, bandwidth was increased by 300% and library staff provided citizens with over 600 hours of formal and informal technology training. A variety of educational programs including weekly storytimes, monthly family nights with a focus on culture and learning, and book discussion groups for pre - teens, teens, and adults were planned and hosted by the library. Q17 Create design guidelines and development standards Currently being addressed in the Planning and Zoning Commission and Task Force to enhance the aesthetics of the community. drafts of the ULDC. However, the city has adopted regulations that enhance the aesthetics of the community. As an example, amendments to the Zoning Ordinance in 2007 established the light and heavy industrial districts which require new industrial developments to provide buffer zones against surrounding residential areas. Q18 Identify important community "gateways" and prepare Through cooperation between the City, ExxonMobil and the San Jacinto Historic specific corridor plans to prioritize improvements such District, "Epic Art" depicting a scene from the Battle of San Jacinto has been as landscaping, specially designed bridges and installed on an oil storage tank ExxonMobil's Baytown facility. Additional planning entrance signage in these areas. This could lead to the efforts are underway for the San Jacinto Historic District's "Project Stars ", which will development of a corridor overlay district along include three "Gateways" for Baytown. The city is exploring funding options and specified enhancement roadways to enact area- reviewing design alternatives. specific design guidelines. Q19 Review and amend the city's sign regulations, as Currently being addressed in the staff's draft of the ULDC. necessary, to better manage the location, type, size and scale of signs throughout the city. 60 REF # Action FY 2010-11 Status Q20 Continue the "Adopt -a- Street" program to capitalize The recently developed "adopt -a- site" program has focused volunteers and on one of Baytown's greatest assets - a strong encouraged community clean -up and beautification efforts. Council has not volunteer community - in order to beautify the city and directed staff to proceed with the development of a litter ordinance. control litter. Target volunteer efforts to community focal points such as key corridors, parks and trail areas, downtown and community gateways. Q21 Work with utility providers to determine the cost, timing Currently being addressed in the staffs draft of the ULDC. and feasibility of relocating overhead utility lines underground with a priority on community focal points and enhancement corridors. Q22 Identify and remove large signs that are damaged or The city's sign ordinance addresses the identification and removal of damaged or dilapidated. dilapidated signs under the obsolete signs section. Q23 Amend the procedures for city removal of unsafe The city has taken a proactive approach on mitigating this issue and beautifying buildings to expedite the process. the community by adopting an unsafe /vacant buildings ordinance and dedicating a full -time building inspector to managing the identification and removal of unsafe structures. Q24 Establish a "performance bond" for commercial Established Community Improvement Section within the Planning and buildings and apartments to ensure funding for Development Services Department as an umbrella over all code enforcement -like demolition if the site becomes vacant. activities involving substandard and vacant buildings. Chapter 26 of the Baytown Code of Ordinances allows the Urban Rehabilitation Standards Review Board to require the owner, lienholder, or mortgagee to post a cash or surety bond in an amount adequate to cover the cost of repairing, removing, or demolishing a building. Since 2007, some major developments, such as the Gibson retail building and apartments in Northwood, have been subject to this requirement. Q25 Improve the appearance of properties utilized by the The city works to maintain city facilities in code compliance and is actively City of Baytown to set an example of attractive, high- beautifying city grounds and buildings, landscaping and the general appearance quality development. of improvements such as lift station outparcels with fencing and landscaping, and water towers with painting and design. 61 BAYTOWN S 62 CITY OF BAYTOWN EXPENDITURE BUDGET SUMMARY COMPARISON Comparison of 2011 Budget to 2012 Adopted Budget Adopted Amount of Percent of 2010 -11* 2011 -12 Inc. (Dec.) Inc. (Dec.) Governmental Fund Tvoes: General Fund* $ 61,102,276 $ 65,184,340 $ 4,082,064 6.68% Debt Service Fund* 11,995,715 12,255,976 260,261 2.17% Hotel/Motel Tax Fund 1,433,363 1,030,870 (402,493) - 28.08% Total 74,531,354 78,471,186 3,939,832 5.29% Enterprise Fund Tvnes: Aquatics Fund 1,208,726 1,496,697 287,971 23.82% Water & Sewer Fund* 32,700,596 34,588,736 1,888,140 5.77% Sanitation Fund 4,741,641 4,871,648 130,007 2.74% Storm Water Utility Fund 763,758 1,315,354 551,596 72.22% Total 39,414,721 42,272,435 2,857,714 7.25% Central Services Fund Tvoes: Garage Fund 1,835,074 2,452,658 617,584 33.65% Warehouse Operations Fund 265,286 279,422 14,136 5.33% Total 2,100,360 2,732,080 631,720 30.08% Total All Fund Types $ 116,046,435 $ 123,475,701 $ 7,429,266 6.40% e 2010 -I1 Budget as amended by City Council Resolution 2149. $120 silo sloo $90 $80 - 870 i S60 S50 $40 $30 S20 s10 $- Expenditure History last Five Years Estm,n water Osa,tiution Ow &S GAquaucs OH.ml Tes ■Debt GGmenl s -- -- -_ —_ —° =- _ — 2008 2009 Fiscal 2010 Year 2011 _CiC 63 CITY OF BAYTOWN BUDGET SUMMARY COMPARISON Consolidated Summary of Fund Balances/Working Capital Governmental Fund Tvoes(l): General Fund $ 18,351,035 $ 59,101,310 $ Projected Estimated Revenues Fund Balance/ Fund Balance/ Over/Under Working Working Capital Adopted Adopted Expenses/ Capital at at 10 /01/11 Revenues Expenditures Expenditures 09/30/12 Governmental Fund Tvoes(l): General Fund $ 18,351,035 $ 59,101,310 $ 65,184,340 $ (6,083,030) $ 12,268,005 Debt Service Fund 155,000 12,525,976 12,255,976 270,000 425,000 Hotel/Motel Tax Fund 444,804 678,335 1,030,870 (352,535) 92,269 Total 18,950,839 72,305,621 78,471,186 (6,165,565) 121785,274 Enterprise Fund Tvoes(2): Aquatics Fund 135,155 1,5261000 19496,697 29,303 164,458 Water & Sewer Fund 79476,208 34,941,721 34,588,736 352,985 7,8299193 Sanitation Fund 738,116 4,503,035 4,871,648 (3689613) 369,503 Storm Water Utility Fund 112,808 19218,600 1,3159354 (969754) 16,054 Total 8,4621287 42,189,356 42,272,435 (83,079) 8,379,208 Internal Service Fund Tvnes�2�: Garage Fund 360,294 2,104,481 2,452,658 (348,177) 12,117 Warehouse Oper. Fund 155,228 187,443 279,422 (91,979) 63,249 Total 515,522 29291,924 2,732,080 (440,156) 75,366 Total All Fund Types $ 27,928,648 $ 116,786,901 $ 123,475,701 $ (6,688,800) $ 21,239,848 (1) The changes in Fund Balance are fully explained in the Major Budget Issues Report on pages 34 -35. The major change for FY2012 is the 5% non - recurring bonus. (2) Working Capital for Proprietary Fund Types. 64 CITY OF BAYTOWN SUMMARY OF ALL FUND TYPES COMPARATIVE SCHEDULE OF BUDGETS FOR 2012 Revenues Taxes Licenses & Permits Intergovernmental Charges for Services Fines & Forfeitures Miscellaneous Operating Transfers -in Total Revenues Expenditures by Classification Personnel Services Supplies Maintenance Services Sundry Total Operating Non - Recurring Bonus Capital Outlay Debt Requirements Transfers Out Contingency Total Expenditures Excess (Deficit) Revenues Over Expenditures Fund Balance - Beginning Fund Balance - Ending Governmental Proprietary Combined Fund Types Fund Types 2012 $ 58,212,547 $ - $ 58,212,547 938,256 - 938,256 534,106 1,014,433 1,548,539 1,758,962 40,2461,214 42,005,176 222991,870 559,025 2,858,895 572,594 741,551 6471,145 7,989,286 2,587,057 10,576,343 72,305,621 441,4811,280 116,786,901 461,056,200 10,035,127 56,091,327 2,819,266 11,7281,812 143,548,078 2,488,190 1,345,200 328331,390 6,567,341 7,2673,327 131,834,668 160,392 211,405 371,797 58,091,389 30,587,871 88,6791,260 2,003,156 425,491 2,428,647 31,345,917 563,344 3,909,261 12,255,976 101,063,653 22,319,629 2,3842748 3,2875998 53,672,746 390,000 762158 466,158 789471,186 45,0041,515 123,475,701 (6,1651,565) (5231,235) (656881,800) 1829509839 8,9772809 27,9285648 $ 121785,274 $ 8,454,574 $ 21,239,848 CITY OF BAYTOWN SUMMARY OF GOVERNMENTAL FUND TYPES COMPARATIVE SCHEDULE OF BUDGETS FOR 2012 Debt Service Hotel/Motel Combined General Fund Fund Fund 2012 Revenues 57,341,244 - 7501,145 583,091,389 Non - Recurring Bonus Taxes $ 481630,736 $ 8,9073,276 $ 674,535 $ 58,212,547 Licenses & Permits 9381,256 - - 9381,256 Intergovernmental 5342106 - - 5343,106 Charges for Services 117583,962 - - 1,7583,962 Fines & Forfeitures 222991,870 - - 222995870 Miscellaneous 553,794 15,000 3,800 572,594 Operating Transfers -in 4,385,586 3,603,700 - 7,989,286 Total Revenues 59,101,310 12,525,976 678,335 72,305,621 Expenditures by Classification Personnel Services 45,901,534 - 154,666 461,0561,200 Supplies 2,737,688 - 811,578 2,819,266 Maintenance 2,476,049 - 12,141 23,4881,190 Services 6,066,231 - 5011,110 6,567,341 Sundry 1591,742 - 650 160,392 Total Operating 57,341,244 - 7501,145 583,091,389 Non - Recurring Bonus 19998,684 - 41,472 2,003,156 Capital Outlay 392649985 - 803,932 31,345,917 Debt Requirements - 122255,976 - 121,2553,976 Transfers Out 29239,427 - 145,321 29384,748 Contingency 340,000 - 50,000 3901,000 Total Expenditures 651184,340 12,255,976 1,030,870 78,471,186 Excess (Deficit) Revenues Over Expenditures Fund Balance - Beginning Fund Balance - Ending 66 (6,083,030) 270,000 (3521,535) (6,165,565) 18,351,035 155,000 4441,804 18,950,839 $ 12,268,005 $ 425,000 $ 92,269 $ 123,785,274 CITY OF BAYTOWN GOVERNMENTAL FUND EXPENDITURE DETAIL FOR FISCAL YEAR 2012 General Debt Service Hotel/Motel Combined Lcct.# Account Description Fund Fund Fund Total 71002 Regular Wages $ 29,335,435 $ - $ 36,800 $ 29,372,235 71003 Part Time Wages 551,558 - 40,976 592,534 71009 Overtime 1,304,785 - 42,465 1,347,250 71010 Election Worker 18,000 - - 18,000 71021 Health & Dental 5,185,801 - 9,150 5,194,951 71022 TMRS 5,586,500 - 14,371 5,600,871 71023 FICA 2,344,345 - 9,198 2,353,543 71028 Workers Compensation 387,435 - 1,706 389,141 71041 Allowances 181,050 - - 181,050 71043 Employee Incentives 9,000 - - 9,000 71051 Non - Recurring Bonus 1,998,684 - 41472 21003,156 71052 Salary Savings (500,000) - - (500,000) 71081 Retired Employee Benefits 1,497,625 - - 11,497,625 Total Personnel Services 47,900,218 - 159,138 48,059,356 72001 Office 202,931 - 500 203,431 72002 Postage 97,277 - 1,300 98,577 72004 Printing 65,750 - 3,700 69,450 72005 Animal Feed 7,109 - - 7,109 72006 Clothing Allowance 26,040 - - 26,040 72007 Wearing Apparel 254,247 - - 254,247 72010 Garbage Bags 600 - - 600 72011 Disaster Supplies 9,500 - - 9,500 72016 Motor Vehicle 1,315,565 - - 1,315,565 72019 Supplies Purchased for Resale 20,000 - - 20,000 72021 Minor Tools 97,565 - - 97,565 72026 Cleaning & Janitorial 82,844 - - 82,844 72031 Chemical 145,072 - - 145,072 72032 Medical 88,779 - - 88,779 72036 Identification 32,762 - - 321,762 72041 Educational 157,245 - 769078 233,323 72045 Computer Software Supply 8,050 - - 8,050 72046 Botanical 9,252 - - 9,252 72056 Street Marking 100,000 - - 100,000 72061 Meeting Supplies 11,100 - - 11,100 72090 Print Shop Supplies 6,000 - - 6,000 Total Supplies 2,737,688 - 81,578 2,8192266 67 CITY OF BAYTOWN GOVERNMENTAL FUND EXPENDITURE DETAIL FOR FISCAL YEAR 2012 General Debt Service Hotel/Motel Combined kcct.# Account Description Fund Fund Fund Total 73001 Land 73,091 - - 73,091 73011 Buildings 239,777 - 7,141 246,918 73012 Docks & Piers 2,000 - - 2,000 73013 Recreation Equipment 12,500 - - 121,500 73022 Sanitary Sewers 1,200 - - 1,200 73025 Streets Sidewalks & Curbs 135,900 - - 135,900 73026 Storm Drains 61,500 - - 61,500 73027 Heating & Cooling System 79,933 - 3,200 831,133 73028 Electrical Maintenance 83,303 - 1,800 85,103 73039 Miscellaneous 2,500 - - 2,500 73041 Furniture & Fixtures 27,186 - - 27,186 73042 Machinery & Equipment 621,216 - - 621,216 73043 Motor Vehicles 679,781 - - 679,781 73044 Street Signs 77,000 - - 77,000 73045 Radio & Testing Equipment 64,000 - - 64,000 73046 Books 65,662 - - 65,662 73048 Signal Systems 152,500 - - 152,500 73049 Barricades 13,000 - - 13,000 73053 Vehicle Repair - Collision 9,000 - - 9,000 73055 Maintenance On Computers 75,000 - - 75,000 Total Maintenance 2,476,049 - 12,141 2,488,190 74001 Communication 462,381 - - 462,381 74002 Electric Service 1,140,071 - 25,410 1,165,481 74003 Street Lighting 1,012,956 - - 1,012,956 74005 Natural Gas 154,538 - 41469 159,007 74007 TWC Claims Paid 85,000 - - 85,000 74011 Equipment Rental 368,661 - 15,500 384,161 74020 Outside Contracts 58,000 - - 58,000 74021 Special Services 950,267 - 1911,349 1,141,616 74022 Audits 72,000 - - 72,000 74023 Industrial Appraisal 35,500 - - 35,500 74026 Janitorial Services 100,519 - - 100,519 74029 Service Awards 19,200 - - 19,200 74031 Wrecker Service 6,600 - - 6,600 74036 Advertising 69,280 - 252,426 321,706 74041 Travel & Reimbursables 217,889 - 3,606 221,495 74042 Education & Training 217,721 - 1,100 218,821 74045 In -State Investigative Travel 4,276 - - 4,276 74047 Support Of Prisoners 62,562 - - 62,562 68 CITY OF BAYTOWN GOVERNMENTAL FUND EXPENDITURE DETAIL FOR FISCAL YEAR 2012 General Debt Service Hotel/Motel Combined acct.# Account Description Fund Fund Fund Total 74051 Rents 15,050 - - 15,050 74054 Council Reimbursements 6,200 - - 6,200 74056 Vacant Lot Cleaning 125,376 - - 125,376 74058 Landfill Fees 631,627 - - 63,627 74061 Demolition of Structures 22,200 - - 22,200 74071 Association Dues 56,548 - 250 56,798 74082 Confidential 13,000 - - 13,000 74087 Miscellaneous - - 7,000 7,000 74123 Instructor Fees 23,000 - - 23,000 74210 General Liability Ins 33,136 - - 33,136 74211 K -9 Insurance 3,200 - - 3,200 74220 Errors & Omissions 55,105 - - 55,105 74230 Law Enforcement Liability 42,078 - - 42,078 74240 Auto Liability 117,128 - - 117,128 74241 Auto Collision 100,214 - - 100,214 74242 Auto Catastrophic 3,000 - - 3,000 74271 Mobile Equipment 15,374 - - 15,374 74272 Real & Personal Property 156,264 - - 156,264 74277 Flood Insurance 11,072 - - 11,072 74280 Bonds 660 - - 660 74281 Employee Fraud 5,678 - - 5,678 74295 Deductibles 100,900 - - 100,900 74999 Perf. Contract Energy Services 60,000 - - 60,000 Total Services 6,066,231 - 501,110 6,567,341 75001 Contributions 540 - 650 1,190 75051 Court Cost 14,300 - - 14,300 75061 Medical - Preemployment 52,280 - - 52,280 75064 Medical Services 58,622 - - 58,622 77106 Little League Light Contract 16,000 - - 16,000 77109 Bytn Beautification Adv Comm 18,000 - - 18,000 Total Sundry & Other 159,742 - 650 160,392 Total Operating 59,339,928 - 754,617 60,094,545 80001 Furniture & Equip <$5,000 69,870 - 3,000 72,870 80021 Special Programs 1,356,140 - - 1,356,140 81011 Signs 10,000 - - 10,000 82011 Building & Improvements 197,226 - 15,000 2121226 83025 Streets Sidewalks & Curbs 250,000 - - 250,000 83026 Storm Drains 100,000 - - 100,000 69 CITY OF BAYTOWN GOVERNMENTAL FUND EXPENDITURE DETAIL FOR FISCAL YEAR 2012 General Debt Service Hotel/Motel Combined Acct.# Account Description Fund Fund Fund Total 84041 Furniture & Fixtures 1,000 - - 1,000 84042 Machinery & Equipment 256,305 - - 256,305 84043 Motor Vehicles 235,200 - - 235,200 84045 Radio & Testing Equipment 55,000 - - 55,000 84046 Books 225,000 - - 225,000 84047 Computer Software 500 - - 500 84048 Signal Systems 150,000 - - 150,000 84061 Other Equipment 56,750 - 50,000 106,750 85001 Construction 15,868 - - 15,868 86011 Capital Lease Purchases 286,126 - 12,932 299,058 Total Capital Outlay 3,264,985 - 80,932 3,345,917 89001 Bond Principal - 8,5571,765 - 8,557,765 89002 Other Debt Payments - 674,380 - 674,380 89011 Interest On Bonds - 2,987,831 - 2,987,831 89026 Issuance Costs - 36,000 - 36,000 Total Principal & Interest - 12,255,976 - 12,255,976 91101 To General Fund - - 145,321 145,321 91201 To Municipal Ct Security 47,676 - - 47,676 91226 To Miscellaneous Police 29,354 - - 29,354 91228 To Police Academy 136,964 - - 136,964 91231 To Odd Trust & Agency 148,420 - - 148,420 91291 To Emergency Management 9,350 - - 9,350 91298 To Wetland Research Ctr 180,000 - - 180,000 91351 To Capital Improvement Prg 540,000 - - 540,000 91401 To GOIS 221,521 - - 221,521 91450 To Sick Leave - General 850,000 - - 850,000 91500 To Solid Waste Fund 50,000 - - 50,000 91550 To Garage Fund 2,382 - - 2,382 91552 To Warehouse Operations 23,760 - - 23,760 Total Other Financing Uses 2,2399427 - 145,321 21,384,748 99001 Contingencies 40,000 - - 40,000 99002 Unforeseen/New Initiatives 300,000 - 50,000 350,000 Total Contingencies 340,000 - 50,000 390,000 TOTAL EXPENDITURES $ 65,184,340 $ 12,255,976 $ 1,030,870 $ 78,471,186 70 CITY OF BAYTOWN GENERAL FUND 101 BUDGET SUMMARY BY TYPE OF EXPENDITURE Actual Budget Estimated Adopted 2009 -10 2010 -11* 2010 -11 2011 -12 a�crcuuca 42,001,237 44,504,504 43,520,562 45,901,534 Taxes - Property $ 1 1,549,037 $ 11,258,254 $ 10,590,028 $ 9,782,569 Taxes - Sales & Franchise 13,072,545 13,503,300 13,247,053 13,188,134 Industrial District Taxes 23,027,189 23,847,824 25,495,618 25,660,033 Total Taxes 47,648,771 48,609,378 49,332,699 48,630,736 Licenses & Permits 1,196,579 1,009,458 896,816 938,256 Intergovernmental 513,813 733,465 682,440 534,106 Charges for Services 1,908,341 1,774,672 1,724,185 1,758,962 Fines & Forfeitures 2,125,452 2,004,230 1,990,100 2,299,870 Miscellaneous 652,627 518,550 517,714 553,794 Transfers In 5,914,644 3,411,129 3,562,329 4,385,586 Total Revenues 59,960,227 58,060,882 58,706,283 59,101,310 Recurring Expenditures by Type Personnel Services 42,001,237 44,504,504 43,520,562 45,901,534 Supplies 2,107,675 2,458,517 2,401,348 2,737,688 Maintenance 3,100,140 2,662,820 2,634,682 2,476,049 Services 5,535,738 6,213,815 5,898,617 6,066,231 Sundry 230,919 114,036 113,796 125,742 Miscellaneous 22,430 41,000 31,000 34,000 Operating Transfers Out 1,336,352 1,736,950 1,780,604 1,699,427 Total Operating 54,334,491 57,731,642 56,380,609 59,040,671 Non - Recurring Expenditures Non - Recurring Bonus - 1,998,684 Non - Recurring Litigation Costs - - - 1,000,000 Capital Outlay 2,944,235 2,545,634 1,961,248 2,264,985 Transfers Out - CIPF 1,093,800 550,600 550,600 540,000 Contingency - 274,400 274,400 340,000 Total Expenditures 58,372,526 61,102,276 59,166,857 65,184,340 Excess (Deficit) Revenues Over Expenditures 1,587,701 (3,041,394) (460,574) (6,083,030) Adj. required to convert budget basis to GAAP (254,154) Fund Balance - Beginning 17,478,062 18,811,609 18,811,609 18,351,035 Fund Balance - Ending $ 18,811,609 $ 15,770,215 $ 18,351,035 $12,268,005 No. of Expenditure Days in Fund Balance 118 94 113 69 ' 2010 -11 Budget as amended by City Council Resolution 2149 Adopted Budget 2011 -12 by Type Non - Recurring Bonus, Capital & Transfers 12% Miscellaneous Personnel Services 1% 70% services 10% Maintenance 4% Supplies 4% 71 CITY OF BAYTOWN GENERAL DEBT SERVICE FUND 401 BUDGET SUMMARY BY FUND BEGINNING BALANCE Add: Current Ad Valorem Taxes Delinquent Ad Valorem Taxes Penalty and Interest Interest in Investments From TIRZ From 2010 CO Bonds Fund Transfer In from W &S Transfer In from General Fund Transfer In from MDD Refunding Bond Proceeds Premium on Bonds Sold Actual Budget Estimated Adopted 2009 -10 2010 -11* 2010 -11 2011 -12 $ 786,093 $ 488,133 $ 488,133 $ 155,000 7,930,242 7,743,250 7,240,548 8,572,276 220,469 200,000 210,805 200,000 163,526 135,000 135,000 135,000 11,776 15,000 15,000 15,000 66,160 - - - 4,051 - - - 519,457 3,176,915 3,176,915 2,956,166 - 446,001 446,001 221,521 84,635 438,313 438,313 426,013 7,933,100 - - - 107,342 Total Revenues 17,040,758 12,154,479 11,662,582 12,525,976 FUNDS AVAILABLE FOR DEBT SERVICE Deduct: Principal Payments Other Debt Payments Interest Payments Issuance Costs Paying Agent Fees Advance Refunding Escrow Arbitrage Calculation 17,826,851 12,642,612 12,150,715 12,680,976 6,398,213 9,264,953 9,264,953 8,557,765 - - - 674,380 2,767,575 2,705,762 2,705,762 2,987,831 83,336 - 25,000 36,000 3,445 5,000 - - 8,069,794 - 16,355 20,000 Total Deductions 17,338,718 11,995,715 11,995,715 12,255,976 ENDING BALANCE $ 488,133 $ 646,897 $ 155,000 $ 425,000 * 2010 -I1 Budget as amended by City Council Resolution 2149. Tax Rate Allocation Between Operating & Debt 48.20% so 51.80% ■Operations and Maintenance Glntemst and Sinking 72 CITY OF BAYTOWN ASSESSED VALUATION, ESTIMATED AD VALOREM COLLECTIONS & AD VALOREM TAX RATE ALLOCATION Estimate of Fiscal Year 2011 -12 (Tax Year 2011) Taxable Values: HCAD CCAD Adjustments to Taxable Values: Subtract TIRZ increment Estimated Growth Estimated Taxable Assessed Valuation for Fiscal Year 2011 -12 Tax Rate per $100 Valuation Estimated Tax Levy ** Estimated Collections Total Estimated Tax Levy Available Estimates $ 2,196,337,357 156,962,119 (82,065,450) 2,271,234,026 0.82203 18,670,225 95.25% $ 17,783,389 TAX RATE PER $100 Actual Actual Adopted Allocation Estimated Rate Rate Rate of Rate Tax Levy Tax Rate Allocation: 2009 -10 2010 -11 2011 -12 2011 -12 2011 -12 Maintenance and Operations (M &O) $ 0.45700 $ 0.45700 $ 0.42578 51.80% $ 9,211,113 Interest and Sinking (I &S) 0.33003 0.33003 0.39625 48.20% 8,572,276 Totals $ 0.78703 $ 0.78703 $ 0.82203 100% $ 17,783,389 Note: Total Tax Revenue Generated per $0.01 of Tax Rate $ 216,335 ** Each year, the estimated tax levy may be different than the actual tax levy approved and adopted by the City Council. This difference is primarily due to delays in receiving the certified roll from the Hams County Appraisal District. Certified rolls are due by July 25th or as soon thereafter as practicable. The City traditionally receives the certified rolls in mid August. This delay hinders the City's ability to finalize budget estimates for ad valorem taxes in a timely manner. Estimated values are prepared by April 30th as required by Texas Tax Code Sec. 26.01(e). However, since some data is not yet available (i.e. business & industrial personal property renditions are not due until May 15th and protests are in the process of being reviewed subsequent to that date) further changes could result in reductions in values. 73 CITY OF BAYTOWN HOTEL/MOTEL FUND 232 BUDGET SUMMARY BY FUND Actual Budget Estimated Adopted 2009 -10 2010 -11 2010 -11 2011 -12 nevenues Hotel/Motel Occupancy Tax $ 665,524 $ 662,600 $ 663,489 $ 674,535 Participation Fees 2,900 5,000 - - Interest Income 7,697 10,000 3,820 3,800 Total Revenues 676,121 677,600 667,309 678,335 Expenditures Personnel Services 48,695 98,526 61,551 154,666 Supplies 21,140 38,104 28,250 81,578 Maintenance 2,521 12,141 4,080 12,141 Services 459,320 532,177 417,405 501,110 Sundry 350 650 650 650 Total Operating 532,026 681,598 511,936 750,145 Non - Recurring Expenditures Non - Recurring Bonus - - - 4,472 Capital Outlay 722,792 332,532 181,967 80,932 Transfers Out - General Fund 312,716 73,833 73,833 145,321 Unforeseen/New Initiatives - 345,400 - 50,000 Total Expenditures 1,567,534 1,433,363 767,736 1,030,870 Excess (Deficit) Revenues Over Expenditures (891,413) (755,763) (100,427) (352,535) Adj. req. to convert budget basis to GAAP (43,697) Fund Balance - Beginning 1,480,341 545,231 545,231 444,804 Fund Balance - Ending $ 545,231 $ (210,532) $ 444,804 $ 92,269 No. of Working Capital Days 127 (54) 211 33 74 CITY OF BAYTOWN SUMMARY OF PROPRIETARY FUND TYPES COMPARATIVE SCHEDULE OF BUDGETS FOR 2012 revenues Enterprise Funds Internal Service Funds 684,538 302,792 Storm Warehouse $ - $ - $ - $ Aquatics Water & Sanitation Water Garage Operations Combined 4,447,505 1,216,560 Fund Sewer Fund Fund Utility Fund Fund Fund 2012 revenues 936,498 7,378,382 684,538 302,792 Intergovernmental $ - $ 1,014,433 $ - $ - $ - $ - $ 1,014,433 Charges for Services 1,526,000 30,772,536 4,447,505 1,216,560 2,096,170 187,443 40,246,214 Fines & Forfeitures - 559,025 - - - - 559,025 Miscellaneous - 64,502 5,530 2,040 2,479 - 74,551 Operating Transfers -in - 2,531,225 50,000 - 5,832 - 2,587,057 Total Revenues 1,526,000 34,941,721 4,503,035 1,218,600 2,104,481 187,443 44,481,280 Expenditures by Classification Personnel Services 936,498 7,378,382 684,538 302,792 522,052 210,865 10,035,127 Supplies 210,138 9,548,734 71,750 46,150 1,811,540 40,500 11,728,812 Maintenance 13,800 1,213,100 94,700 300 14,300 9,000 1,345,200 Services 305,648 3,127,135 3,581,283 177,640 72,301 3,320 7,267,327 Sundry - 180,405 30,000 - - 1,000 211,405 Total Operating 1,466,084 21,447,756 4,462,271 526,882 2,420,193 264,685 30,587,871 Non - Recurring Bonus 5,613 344,728 30,578 13,370 22,465 8,737 425,491 Capital Outlay 25,000 392,127 140,217 - - 6,000 563,344 Debt Requirements - 10,063,653 - - - - 10,063,653 Transfers Out - 2,285,472 217,424 775,102 10,000 - 3,287,998 Unforeseen/New Initiatives - 55,000 21,158 - - - 76,158 Total Expenditures 1,496,697 34,588,736 4,871,648 1,315,354 2,452,658 279,422 45,004,515 Excess (Deficit) Revenues Over Expenditures 29,303 352,985 (368,613) (96,754) (348,177) (91,979) (523,235) Fund Balance - Beginning 135,155 7,476,208 738,116 112,808 360,294 155,228 8,977,809 FundBalance - Ending $ 164,458 $ 7,829,193 $ 369,503 $ 16,054 $ 12,117 $ 63,249 $ 8,454,574 75 CITY OF BAYTOWN PROPRIETARY FUND EXPENDITURE DETAIL FOR FISCAL YEAR 2012 Water Storm Warehouse Aquatics & Sewer Sanitation Water Garage Operations Combined Acct# Account Description Fund Fund Fund Fund Fund Fund Total 71002 Regular Wages $ 89,176 $ 4,554,342 $ 416,223 $ 201,451 $ 342,381 $ 133,725 $ 5,737,298 71003 Part Time Wages 738,170 18,000 - - - - 756,170 71009 Overtime - 240,332 21,077 950 6,012 2,007 270,378 71021 Health & Dental 18,300 1,107,413 114,825 35,700 73,200 36,600 1,386,038 71022 TMRS 16,168 862,339 79,282 38,327 64,143 24,608 1,084,867 71023 FICA 63,203 358,830 32,796 15,946 26,608 10,100 507,483 71028 Workers Compensation 11,481 79,415 20,335 1,418 4,308 3,825 120,782 71041 Allowances - 10,800 - 9,000 5,400 - 25,200 71051 Non - Recurring 5,613 344,728 30,578 13,370 22,465 8,737 425,491 71052 Salary Savings - (100,000) - - - - (100,000) 71081 Retired Employee Benefits - 246,911 - - - - 246,911 Total Personnel Services 942,111 7,723,110 715,116 316,162 544,517 219,602 10,460,618 72001 Office 6,000 19,782 - 2,000 - 1,000 28,782 72002 Postage - 125,114 - 2,000 - - 127,114 72004 Printing 1,000 13,000 - 3,600 - - 17,600 72007 Wearing Apparel 8,960 50,535 6,000 900 3,350 1,500 711245 72015 Meter Purchase for Resale - - - - - 31,800 31,800 72016 Motor Vehicle - 310,100 64,000 - 5,440 4,800 384,340 72017 Parts Purchased For Resale - - - - 350,000 - 350,000 72018 Fuel Purchased For Resale - - - - 1,440,000 - 1,440,000 72019 Supplies Purchased For Resale 68,129 - - - 7,400 - 75,529 72021 Minor Tools 500 37,500 1,500 1,650 3,100 1,300 45,550 72026 Cleaning & Janitorial 9,500 5,500 - - 2,050 - 17,050 72028 Swimming Pool Supplies 7,500 - 7,500 72031 Chemical 95,899 362,400 250 20,000 - - 478,549 72032 Medical 3,400 400 - - 200 100 4,100 72041 Educational 1,000 - - 7,500 - - 8,500 72045 Computer Software Supply 2,750 - - 8,500 - - 11,250 72046 Botanical Supplies 5,500 - 5,500 72052 Treated Water - 8,624,403 - - - - 8,624,403 Total Supplies 210,138 9,548,734 71,750 46,150 1,811,540 40,500 11,728,812 73001 Land - 15,750 2,700 - - - 18,450 73011 Buildings 5,500 13,100 2,000 - 3,000 3,500 27,100 73022 Sanitary Sewers - 27,000 - - - - 27,000 73023 Water Distribution System - 150,000 - - - - 150,000 73024 Reservoirs & Wells - 10,000 - - - - 10,000 73025 Streets Sidewalks & Curbs - 57,500 - - - - 57,500 73026 Storm Drain Maintenance - 7,000 - - - - 7,000 73027 Heating & Cooling System 5,500 7,500 - - 800 - 13,800 73028 Electrical Maintenance 2,800 - - - - - 2,800 73041 Furniture & Fixtures - - - 300 - - 300 73042 Machinery & Equipment - 396,150 - - 7,000 - 403,150 73043 Motor Vehicles - 361,700 90,000 - 3,500 5,500 460,700 76 CITY OF BAYTOWN PROPRIETARY FUND EXPENDITURE DETAIL FOR FISCAL YEAR 2012 Water Storm Warehouse Aquatics & Sewer Sanitation Water Garage Operations Combined Acct# Account Description Fund Fund Fund Fund Fund Fund Total 73047 Meters & Settings - 160,000 - - - - 160,000 73055 Maintenance on Computers - 7,400 - - - - 7,400 - 10,000 - - - Total Maintenance 13,800 1,213,100 94,700 300 14,300 9,000 1,345,200 74001 Communication 9,143 2,950 1,800 3,240 - - 17,133 74002 Electric Service 145,000 2,157,500 - - - - 2,302,500 74005 Natural Gas 6,000 400 - - - - 6,400 74011 Equipment Rental - 19,000 - - - - 19,000 74020 Outside Contracts - - - - 50,000 - 50,000 74021 Special Services 61,400 407,516 220,000 165,000 8,000 - 861,916 74022 Audits - 16,512 - - - - 16,512 74026 Janitorial Services - 4,060 - - - - 4,060 74029 Service Awards 5,080 - - - - - 5,080 74034 Household Garbage Contract - - 2,608,300 - - - 2,608,300 74036 Advertising 60,000 - 750 500 - - 61,250 74040 Recycling Services - - 93,300 - - - 93,300 74041 Travel & Reimbursables 3,290 8,000 - 6,000 2,000 1,000 20,290 74042 Education & Training 2,735 43,020 1,000 2,350 5,000 1,000 55,105 74050 Disposal Services - 369,600 150,000 - - - 519,600 74059 Residential Recycling Program - - 494,600 - - - 494,600 74071 Association Dues - 4,167 250 550 - - 4,967 74210 General Liability Insurance - 10,097 1,765 - 657 82 12,601 74220 Errors & Omissions - 14,357 2,509 - 934 117 17,917 74240 Auto Liability - 16,172 2,737 - 2,322 - 21,231 74241 Auto Collision - 15,244 2,579 - 2,124 - 19,947 74242 Auto Catastrophic - 662 109 - 95 - 866 74271 Mobile Equipment - 2,464 1,436 - - - 3,900 74272 Real & Personal Property 13,000 25,299 - - 1,114 1,114 40,527 74277 Flood Insurance - 9,152 - - - - 9,152 74280 Bonds - 118 148 - - - 266 74281 Employee Fraud - 845 - - 55 7 907 Total Services 305,648 3,127,135 3,581,283 177,640 72,301 3,320 7,267,327 75071 Term/Accrual Pay - - - - - 1,000 1,000 75088 Bad Debt -Cutoff Accounts - 180,405 30,000 - - - 210,405 Total Sundry & Other - 180,405 30,000 - - 1,000 211,405 Total Operating 1,471,697 21,792,484 4,492,849 540,252 2,442,658 273,422 31,013,362 80001 Furniture & Equip <$5,000 - - - - - 6,000 6,000 82011 Building and Improvements - 5,000 - - - - 5,000 83023 Water Distribution System 200,000 - - - - 200,000 83029 Sewer Connections - 10,000 - - - - 10,000 83035 Meters & Connections - 65,000 - - - - 65,000 84041 Furniture & Fixtures 25,000 - - - - - 25,000 86011 Capital Lease Purchases - 112,127 140,217 - - - 252,344 Total Capital Outlay 25,000 392,127 140,217 - - 6,000 563,344 77 CITY OF BAYTOWN PROPRIETARY FUND EXPENDITURE DETAIL FOR FISCAL YEAR 2012 Water Storm Warehouse Aquatics & Sewer Sanitation Water Garage Operations Combined Acct# Account Description Fund Fund Fund Fund Fund Fund Total 91101 To General Fund 91231 To Odd Trust & Agency 91401 ToG01S 91501 To Accrued Leave -Solid Waste 91521 To Accrued Leave -Water & Sewer 91522 ToWWIS 91550 To Garage Fund 91551 To Accrued Leave - Garage 91552 To Warehouse Operations 92510 To BAWA Total Other Financing Uses 99001 Contingencies 99002 Unforeseen/New Initiatives Total Contingencies TOTAL EXPENDITURES 78 1,954,274 206,489 775,102 - - 2,935,865 - 2,956,166 - - - - 2,956,166 - - 10,000 - - - 10,000 - 200,000 - - - - 200,000 - 7,045,349 - - - - 7,045,349 - 2,515 935 - - - 3,450 - - - - 10,000 - 10,000 - 128,683 - - - - 128,683 - 62,138 - - - - 62,138 - 12,349,125 217,424 775,102 10,000 - 13,351,651 5,000 21,158 - - - 26,158 50,000 - - - - 50,000 - 55,000 21,158 - - - 76,158 $ 1,496,697 $34,588,736 $ 4,871,648 $1,315,354 $2,452,658 $ 279,422 $ 45,004,515 CITY OF BAYTOWN AQUATICS FUND 502 BUDGET SUMMARY BY FUND Actual Budget Estimated Adopted 2009 -10 2010 -11 2010 -11 2011 -12 Revenues 463,079 755,591 883,813 Facility Rental $ - $ 35,000 $ 35,000 $ 50,000 Aquatics 995,388 832,282 1,121,000 1,156,000 Concessions - 100,000 102,000 270,000 Rental - Misc - - 5,000 50,000 Sundry 995,388 967,282 1,263,000 1,526,000 Expenditures Personnel Services 463,079 755,591 883,813 936,498 Supplies 174,407 133,580 194,180 210,138 Maintenance 4,196 16,800 6,800 13,800 Services 101,479 253,333 265,328 305,648 Sundry 1,037 - - - Total Operating 744,198 1,159,304 1,350,121 1,466,084 Non - Recurring Expenditures Non - Recurring Bonus - - - 5,613 Capital Outlay 1,002 49,422 27,912 25,000 Total Expenditures 745,200 1,208,726 1,378,033 1,496,697 Excess (Deficit) Revenues Over Expenditures 250,188 (241,444) (115,033) 29,303 Working Capital - Beginning - 250,188 250,188 135,155 Working Capital - Ending $ 250,188 $ 8,744 $ 135,155 $ 164,458 Adopted Budget 2011 -12 Operations 15% Personnel Services 63% Services & Sundry 20% ion - Recurring Bonus, Capital & Transfers 2% 79 CITY OF BAYTOWN WATER & SEWER FUND 520 BUDGET SUMMARY BY FUND Actual Budget Estimated Adopted 2009 -10 2010 -11* 2010 -11 2011 -12 mevenues - - - 344,728 Intergovernmental $ 789,820 $ 905,220 $ 946,161 $ 1,014,433 Operating Revenues 28,480,563 29,611,108 29,324,080 30,772,536 Non - operating Revenues 495,970 598,500 558,365 559,025 Miscellaneous 757,881 67,515 66,962 64,502 Operating Transfers In ** 4,157,976 2,526,883 2,526,883 2,531,225 Excess (Deficit) Revenues Total Revenues 34,682,210 33,709,226 33,422,451 34,941,721 Expenditures by Type: 2,550,968 1,008,630 428,352 352,985 Personnel Services 6,225,721 6,778,875 6,807,523 7,378,382 Supplies 7,160,372 8,512,655 9,069,810 9,548,734 Maintenance 1,108,041 1,107,338 1,046,449 1,213,100 Services 2,427,229 3,097,960 2,929,033 3,127,135 Sundry 191,292 84,593 177,127 180,405 TotalOoeratine 17.112.655 19.581.421 20.029.942 21.447.756 Non - Recurring Expenditures Non - Retuning Bonus - - - 344,728 Capital Outlay 4,202 825,735 696,717 392,127 Debt Requirements 12,892,157 9,981,968 9,981,968 10,063,653 Transfers Out 2,122,228 2,285,472 2,285,472 2,285,472 Unforeseen/New Initiatives - 26,000 - 55,000 Total Expenditures 32,131,242 32,700,596 32,994,099 34,588,736 Excess (Deficit) Revenues 1,888,140.00 Over Expenditures 2,550,968 1,008,630 428,352 352,985 Adj. req. to convert budget basis to GAAP (2,189,061) Working Capital - Beginning 6,685,949 7,047,856 7,047,856 7,476,208 Working Capital - Ending $ 7,047,856 $ 8,056,486 $ 7,476,208 $ 7,829,193 No. of Working Capital Days 80 90 83 83 Adopted Budget 2011 -12 by Expenditure Type Personnel Services Operating 21% 41% Non - Recurring Bonus, on���rx- Transfers Out& ACos- Unforeseen/New Initiatives 8% Capital Outlay Debt Requirements 1% 29% * 2010 -11 Budget as amended by City Council Resolution 2149. 80 ** Transfers In includes a transfer from MDD for a portion of the debt for the NEW W Treatment Plant. CITY OF BAYTOWN SANITATION FUND 500 BUDGET SUMMARY BY FUND Actual Budget Estimated Adopted 2009 -10 2010 -11 2010 -11 2011 -12 Revenues 30,578 - 76,725 57,717 140,217 220,216 217,424 217,424 Solid Waste Collections $ 3,713,517 $ 3,859,680 $ 3,920,363 $ 3,918,995 Recycling Revenue 32,821 32,250 30,960 30,960 Residential Recycling 496,588 497,380 497,550 497,550 Recycle Bins 455 19,800 435 450 Interest On Investments 5,190 6,000 5,080 5,080 Miscellaneous 15,246 8,500 4,970 - Transfer In - General Fund 25,000 50,000 50,000 50,000 Transfer Odd Trust & Agency 13,958 - - - Transfer In - Storm Water Utility Fund 50,000 50,000 50,000 - Total Revenues 4,352,775 4,523,610 4,559,358 4,503,035 Expenditures 30,578 - 76,725 57,717 140,217 220,216 217,424 217,424 Personnel Services 650,833 600,633 623,007 684,538 Supplies 45,046 63,450 47,450 71,750 Maintenance 104,180 102,700 94,700 94,700 Services 3,356,449 3,655,709 3,328,333 3,581,283 Sundry 33,194 25,000 25,000 30,000 Total Operating 4,189,702 4,447,492 4,118,490 4,462,271 Non - Recurring Expenditures Non - Recurring Bonus Capital Outlay Transfers Out Unforeseen/New Initiatives Total Expenditures - - 30,578 - 76,725 57,717 140,217 220,216 217,424 217,424 217,424 - - 21,158 21,158 4,409,918 4,741,641 4,414,789 4,871,648 Excess (Deficit) Revenues Over Expenditures (57,143) (218,031) 144,569 (368,613) Working Capital - Beginning 650,690 593,547 593,547 738,116 Working Capital - Ending $ 593,547 $ 375,516 $ 738,116 $ 369,503 No. of Working Capital Days 46 29 61 28 Adopted Budget 2011 -12 Operations 4% Personnel Services 14% 17-Morl Non - Recurring 41AN Services & Sundry Bonus, Capital & 74% Transfers 8% Expenditures by Program Solid Waste Operations Residential Recycling Total $ 3,742,063 $ 3,919,363 $ 3,804,867 $ 4,115,816 667,855 822,278 609,922 755,832 $ 4,409,918 $ 4,741,641 $ 4,414,789 $ 4,871,648 81 CITY OF BAYTOWN STORM WATER UTILITY FUND 505 BUDGET SUMMARY BY FUND Actual Budget Estimated Adopted 2009 -10 2010 -11 2010 -11 2011 -12 Revenues 23% �� Storm Drainage Fee $ 511,059 $ 512,400 $ 551,560 $ 1,216,560 Interest on Investments 2,649 3,200 2,160 2,040 Miscellaneous (4) - - - Total Revenues 513,704 515,600 553,720 1,218,600 Expenditures Personnel Services 223,167 251,938 241,196 302,792 Supplies 32,046 46,150 42,200 46,150 Maintenance - 300 - 300 Services 127,453 247,640 96,440 177,640 Sundry 5,771 - - Total Operating 388,437 546,028 379,836 526,882 Non- Recurring Expenditures Non - Recurring Bonus - - - 13,370 Capital Outlay 4,639 - - - Transfers Out 217,730 217,730 342,729 775,102 Total Expenditures 610,806 763,758 722,565 1,315,354 Excess (Deficit) Revenues Over Expenditures (97,102) (248,158) (168,845) (96,754) Adj. req. to convert budget basis to GAAP (57,840) Working Capital- Beginning 436,595 281,653 281,653 112,808 Working Capital - Ending $ 281,653 $ 33,495 $ 112,808 $ 16,054 No. of Working Capital Days 168 16 57 4 Adopted Budget 2011 -12 by Expenditure Type Personnel Services 23% �� Operating Non - Recurring Bonus Transfer to General 1% Fund 59% 82 CITY OF BAYTOWN GARAGE FUND 550 BUDGET SUMMARY BY FUND Actual Budget Estimated Adopted 2009 -10 2010 -11 2010 -11 2011 -12 Revenues 449,115 511,073 488,313 522,052 Departmental Billings - Fuel $ 910,644 $ 840,000 $ 1,269,930 $ 1,269,930 Departmental Billings - Repairs 846,219 809,082 806,270 826,240 State Fuel Tax Refund 832 - 1,465 1,149 GCCISD - Fuel 4,217 8,500 78 - Miscellaneous 1,630 2,000 1,330 1,330 Transfer In - General Fund 2,382 2,382 2,382 2,382 Transfer In - Water & Sewer Fund 2,515 2,515 2,515 2,515 Transfer In - Solid Waste Fund 935 935 935 935 Total Revenues 1,769,374 1,665,414 2,084,905 2,104,481 Expenditures Personnel Services 449,115 511,073 488,313 522,052 Supplies 1,237,886 1,172,400 1,460,750 1,811,540 Maintenance 22,737 12,300 13,900 14,300 Services 80,660 82,301 82,301 72,301 Total Operating 1,790,398 1,778,074 2,045,264 2,420,193 Non - Recurring Expenditures Non - Recurring Bonus - - - 22,465 Capital Outlay - 47,000 40,000 - Transfers Out 10,000 10,000 10,000 10,000 Total Expenditures 1,800,398 1,835,074 2,095,264 2,452,658 Excess (Deficit) Revenues Over Expenditures (31,024) (169,660) (10,359) (348,177) Adj. req. to convert budget basis to GAAP (14,480) Working Capital - Beginning 416,157 370,653 370,653 360,294 Working Capital - Ending $ 370,653 $ 200,993 $ 360,294 $ 12,117 Operations 77.39% Adopted Budget 2011 -12 Non - Recurring Bonus, Capital & ransfers 1.32% Personnel Services 21.29% 83 CITY OF BAYTOWN WAREHOUSE OPERATIONS FUND 552 BUDGET SUMMARY BY FUND Actual Budget Estimated Adopted 2009 -10 2010 -11 2010 -11 2011 -12 Revenues Transfer In - General Fund $ 23,760 $ 23,760 $ 23,760 $ 23,760 Transfer In - Water & Sewer Fund 128,683 128,683 128,683 128,683 Water Meter Sales 33,031 43,900 35,000 35,000 Miscellaneous 708 876 - - Total Revenues 186,182 197,219 187,443 187,443 Expenditures Personnel Services 194,939 205,466 197,855 210,865 Supplies 32,105 40,500 40,500 40,500 Maintenance 4,936 9,000 9,000 9,000 Services 4,725 3,320 3,320 3,320 Sundry 6,694 1,000 1,000 1,000 Total Operating 243,399 259,286 251,675 264,685 Non - Recurring Expenditures Non - Recurring Bonus - - - 8,737 Capital Outlay 4,513 6,000 6,000 6,000 Total Expenditures 247,912 265,286 257,675 279,422 Excess (Deficit) Revenues Over Expenditures (61,730) (68,067) (70,232) (91,979) Working Capital - Beginning 287,190 225,460 225,460 155,228 Working Capital - Ending $ 225,460 $ 157,393 $ 155,228 $ 63,249 Adopted Budget 2011 -12 Operations 19% Capital Outlay 2% Personnel Services Non - Recurring 76% Bonus 3% 84 CITY OF BAYTOWN ORGANIZATION CHART GENERAL FUND K eml Municipal Judge City of 6av too, n 7] Deputy City Assislvul Ciry Mvnageit Mmvt ci Fire Fnginmring PnLlic Works Fiscal Operations ILunvn Ruour« AJminulranon Plvnving& $Irecb &Drainage Information T «hnvlo� libraq Rrelopmem Senioes Servim (IISI PvrlrS Rwreatiom Tnlfic Control Public =iffi 77y Clerk Cammunimions Police BMTOWN 85 BAYTOWN S 86 CITY OF BAYTOWN GENERAL FUND 101 BUDGET SUMMARY BY TYPE OF EXPENDITURE Actual Budget Estimated Adopted 2009 -10 2010 -11* 2010 -11 2011 -12 Revenues Taxes - Property $ 11,549,037 $ 11,258,254 $ 10,590,028 $ 9,782,569 Taxes - Sales & Franchise 13,072,545 13,503,300 13,247,053 13,188,134 Industrial District Taxes 23,027,189 23,847,824 25,495,618 25,660,033 Total Taxes 47,648,771 48,609,378 49,332,699 48,630,736 Licenses & Permits 1,196,579 1,009,458 896,816 938,256 Intergovernmental 513,813 733,465 682,440 534,106 Charges for Services 1,908,341 1,774,672 1,724,185 1,758,962 Fines & Forfeitures 2,125,452 2,004,230 1,990,100 2,299,870 Miscellaneous 652,627 518,550 517,714 553,794 Transfers In 5,914,644 3,411,129 3,562,329 4,385,586 Total Revenues 59,960,227 58,060,882 58,706,283 59,101,310 Recurring Expenditures by Type Personnel Services Supplies Maintenance Services Sundry Miscellaneous Operating Transfers Out Total Operating Non - Recurring Expenditures 42,001,237 44,504,504 43,520,562 45,901,534 2,107,675 2,458,517 2,401,348 2,737,688 3,100,140 2,662,820 2,634,682 2,476,049 5,535,738 6,213,815 5,898,617 6,066,231 230,919 114,036 113,796 125,742 22,430 41,000 31,000 34,000 1,336,352 1,736,950 1,780,604 1,699,427 54,334,491 57,731,642 56,380,609 59,040,671 Non - Recurring Bonus - 1,998,684 Non - Recurring Litigation Costs - - - 1,000,000 Capital Outlay 2,944,235 2,545,634 1,961,248 2,264,985 Transfers Out - CIPF 1,093,800 550,600 550,600 540,000 Contingency - 274,400 274,400 340,000 Total Expenditures 58,372,526 61,102,276 59,166,857 65,184,340 Excess (Deficit) Revenues Over Expenditures 1,587,701 (3,041,394) (460,574) (6,083,030) Adj. required to convert budget basis to GAAP (254,154) Fund Balance - Beginning 17,478,062 18,811,609 18,811,609 18,351,035 Fund Balance - Ending $ 18,811,609 $ 15,770,215 $ 18,351,035 $12,268,005 No. of Expenditure Days in Fund Balance 118 94 113 69 + 2010 -11 Budget as amended by City Council Resolution 2149 Adopted Budget 2011 -12 by Type Non - Recurring Bonus, Capital & Transfers 12% Miscellaneous Personnel Services 1% 70% Services 10% Maintenance 4% Supplies 4% 87 CITY OF BAYTOWN GENERAL FUND 101 BUDGET SUMMARY BY FUNCTION OF EXPENDITURE Actual Budget Estimated Adopted 2009 -10 2010 -11* 2010 -11 2011 -12 Revenues 13,046,077 13,056,918 13,975,892 28,394,552 Taxes - Property $ 11,549,037 $ 11,258,254 $ 10,590,028 $ 9,782,569 Taxes - Sales & Franchise 13,072,545 13,503,300 13,247,053 13,188,134 Industrial District Taxes 23,027,189 23,847,824 25,495,618 25,660,033 Total Taxes 47,648,771 48,609,378 49,332,699 48,630,736 Licenses & Permits 1,196,579 1,009,458 896,816 938,256 Intergovernmental 513,813 733,465 682,440 534,106 Charges for Services 1,908,341 1,774,672 1,724,185 1,758,962 Fines & Forfeitures 2,125,452 2,004,230 1,990,100 2,299,870 Miscellaneous 652,627 518,550 517,714 553,794 Transfers In 5,914,644 3,411,129 3,562,329 4,385,586 Total Revenues 59,960,227 58,060,882 58,706,283 59,101,310 Expenditures by Function General Government Public Safety Public Works Health & Welfare Culture & Leisure Capital Transfers Out 12,746,478 13,046,077 13,056,918 13,975,892 28,394,552 30,658,255 29,929,677 33,105,804 4,390,603 4,537,737 4,238,268 4,203,298 1,929,243 2,049,377 1,946,370 2,143,189 5,612,263 5,977,646 5,703,172 6,251,745 2,944,235 2,545,634 1,961,248 3,264,985 2,355,152 2,287,550 2,331,204 2,239,427 Total Expenditures 58,372,526 61,102,276 59,166,857 65,184,340 Excess (Deficit) Revenues Over Expenditures 1,587,701 (3,041,394) (460,574) (6,083,030) Fund Balance - Beginning 17,478,062 18,811,609 18,811,609 18,351,035 Fund Balance - Ending $ 18,811,609 $ 15,770,215 $ 18,351,035 $12,268,005 No. of Expenditure Days in Fund Balance 118 94 113 69 " 2010.11 Budget as amended by City Council Resolution 2149. Adopted Budget 2011 -12 by Function* 1. Public Works 7% Health & Welfare 4% Public Safety 55% ! "I Culture & Leisure " Excludes Capital and Transfers Out General Government 23% 811 CITY OF BAYTOWN GENERAL FUND REVENUE SUMMARY Actual Budget Estimated Adopted Revenue 2009 -10 2010 -11* 2010 -11 2011 -12 Property Taxes $ 11,549,037 $ 11,258,254 $ 10,590,028 $ 9,782,569 Sales & Use Taxes 9,587,235 9,506,000 9,283,400 9,205,660 Franchise Tax 3,485,310 3,997,300 3,963,653 3,982,474 Industrial District 23,027,189 23,847,824 25,495,618 25,660,033 Licenses & Permits 1,196,579 1,009,458 896,816 938,256 Intergovernmental 513,813 733,465 682,440 534,106 Charges For Services 1,908,341 1,774,672 1,724,185 1,758,962 Fines & Forfeitures 2,125,452 2,004,230 1,990,100 2,299,870 Miscellaneous 652,627 518,550 517,714 553,794 Transfers 5,914,644 3,411,129 3,562,329 4,385,586 TOTAL REVENUES $ 59,960,227 $ 58.060.882 $ 58.706.283 S 59.101.310 * 2010 -11 Budget as amended by City Council Resolution 2149. Sal " Prope Adopted Budget 2011 -12 Revenues Franchise Tax 18% 89 CITY OF BAYTOWN GENERAL FUND REVENUE DETAIL Actual Budget Estimated Adopted Revenue 2009 -10 2010-11* 2010 -11 2011 -12 Property Taxes 41101 Current 41102 Prior Year 41103 Penalty & Interest 41104 Bankruptcy Interest Total Property Tax Sales & Use Taxes 41201 Sales 41202 Mixed Drink 41203 Bingo Total Sales & Use Tax Franchise Tax 41301 Electric Franchise Fees 41302 Natural Gas Franchise Fees 41303 Telephone Franchise Fees 41304 Cable Franchise Fees 41312 Solid Waste Franchise Fees Total Franchise Tax $ 10,980,974 $ 10,722,254 $10,000,000 $ 9,190,499 324,896 333,000 347,986 351,070 242,394 203,000 241,200 241,000 773 - 842 - 11,549,037 11,258,254 10,590,028 9,782,569 9,457,758 9,371,000 9,145,400 9,121,240 119,349 116,000 123,700 741P220 10,128 19,000 14,300 10,200 9,587,235 9,506,000 912831400 9,205,660 2,145,995 2,340,300 2,339,366 2,340,674 347,802 348,000 389,387 3899400 224,174 3442400 306,600 317,300 5742756 727,000 735,300 7422100 192,583 2372600 193,000 193,000 3,485,310 3,997,300 3,963,653 3,9822474 Industrial District 23,027,189 23,847,824 25,495,618 25,660,033 TOTAL TAXES 47,648,771 48,609,378 49,332,699 48,630,736 Licenses & Permits 42001 Building 400,463 408,370 328,090 328,090 42002 Plumbing 482073 41,630 47,660 47,660 42003 Mech & Air Condition 502439 48,210 45,181 45,181 42004 Housemoving 175 - 475 325 42005 Multi - Family Dwelling 80,033 75,300 721200 72,200 42006 Electrical 86,111 84,900 732200 732200 42007 Demolition 1,890 1,950 1,950 1,950 42008 Mobile Homes 4,130 3,540 4,830 4,830 42009 Sign Operating 92,666 63,700 40,300 81,200 42010 Contractor Registration 14,675 19,000 14,700 142700 42012 GIS Fee 1,980 - 22580 2,580 42014 Garage Sale Permit 19,935 12,128 14,000 14,000 42021 Health 173,290 169,000 169,000 169,000 42031 Alcoholic Beverage 302308 30,250 32,080 322370 42032 Taxi Cab 12700 1,100 131100 12100 42036 Waste Collection Permit 220 1,700 220 220 42041 Pipeline Fees 168,700 35,570 33,450 33,450 42045 Vacant Building Registration 5,180 - - - 42091 Miscellaneous 16,611 13,110 152800 16,200 Total Licenses & Permits 1,196,579 1,009,458 896,816 9382256 Intergovernmental 43043 TIRZ Payments - 86,550 - - 43104 FEMA (SAFER) 297,438 361,075 3762834 215,030 43113 Bright Star (GCCISD) 150,883 214,272 1581918 158,918 43115 Truancy Program 40,772 53,568 38,688 38,688 43208 State 13,470 - - 13,470 43301 Harris County 11,250 18,000 108,000 108,000 Total Intergovernmental 513,813 733,465 682,440 534,106 90 CITY OF BAYTOWN GENERAL FUND REVENUE DETAIL Actual Budget Estimated Adopted Revenue 2009 -10 2010 -11* 2010 -11 2011 -12 Charges for Services 44110 Jail & Court Services (CCPD # 1) 44112 Recovery of Damages 44113 Subdivision Filing Fee 44114 Vital Statistics 44115 Animal Control Fees 44116 Weed Mowing 44121 Ambulance 44137 False Alarm Registration & Fees 44141 Curbs & Drainage Total Charges for Services Cultural & Recreational 44201 Facility Rental 44202 Special Events Revenue 44205 Leisure Programs 44207 Athletics Fees Total Cultural & Recreational 31,251 31,252 - - 46,076 - 34,993 15,000 13,765 13,200 9,060 10,090 89,788 100,200 66,070 69,210 54,308 62,300 51,600 61,500 58,926 48,300 36,000 36,000 1,386,246 1,336,000 1,354,830 1,354,830 10,300 5,650 1131300 50,000 26,793 7,920 4,332 4,332 1,717,453 1,604,822 1,568,185 1,600,962 65,106 60,950 65,000 62,000 23,082 23,600 14,000 15,000 34,605 32,600 20,000 25,000 68,095 52,700 57,000 56,000 190,888 169,850 156,000 158,000 TOTAL SERVICES CHARGES 1,908,341 1,774,672 1,724,185 1,758,962 Fines & Forfeitures 45001 Municipal Court 45002 Library 45005 Motor Carrier Violations Total Fines & Forfeitures Miscellaneous 46023 Fire Inspection Fees 49001 Sale of City Property 49003 Interest on Investment 49004 Interest on Receivables 49007 Sale - Impounded Vehicles 49009 Rental of Land - Comm. Towers 49010 Phone Commissions 49012 Service Charge - (Contra) 49021 Contribution for EMS 49029 Plans & Specs 49040 Settlement Proceeds 49041 Passport Fees 49042 Library Print Fees 49091 Miscellaneous 49093 Overages & Shortages Total Miscellaneous TOTAL REVENUES Transfers 61216 From TIRZ 61231 From Odd Trust & Agency 61232 From Hotel/Motel Fund 61351 From CIPF 61500 From Solid Waste Fund 61505 From Storm Water Fund 62510 From BAWA 61520 From Water & Sewer Fund 1,787,347 1,691,430 1,700,000 2,0001000 53,502 59,000 36,300 36,330 284,603 253,800 253,800 263,540 2,125,452 2,004,230 1,990,100 2,299,870 4,025 - - 3,500 145,053 - - - 207,456 194,280 205,000 249,546 804 - 838 838 600 300 300 300 83,750 84,000 88,500 86,250 6,879 8,670 6,810 6,710 (706) - - - 30 - - - 15,015 15,300 5,500 5,500 2,010 - - - 62,200 77,000 32,000 22,000 - - 39,766 39,700 125,840 139,000 139,000 139,000 (329) - - 450 652,627 518,550 517,714 553,794 54,045,583 543,649,753 55,143,954 54,715,724 262,072 85,350 86,550 86,550 144,253 144,253 144,253 167,850 42,870 53,033 53,033 145,321 3,000,000 500,000 500,000 500,000 206,489 206,489 206,489 206,489 167,730 167,730 317,730 775,102 503P000 50,000 50,000 2501,000 1,791,030 1,954,274 1,954,274 1,954,274 91 CITY OF BAYTOWN GENERAL FUND REVENUE DETAIL Actual Budget Estimated Adopted Revenue 2009 -10 2010-11* 2010 -11 2011 -12 61538 From 2008 C.O. Bond Funds 200 - - - 62215 From MDD 250,000 250,000 250,000 300,000 Total Other Financing Sources 5,914,644 3,411,129 3,562,329 4,385,586 $ 59,960,227 $ 58,060,882 $ 58,706,283 $59,101,310 * 2010 -11 Budget as amended by City Council Resolution 2149. 92 CITY OF BAYTOWN GENERAL FUND 101 BUDGET SUMMARY BY DEPARTMENT General Government 1010 General Administration 1030 Fiscal Operations 1060 Legal Services 1070 ITS 1080 Planning and Development Svcs. 1140 Human Resources 1170 City Clerk 1171 Court of Record 1180 City Facilities 1190 General Overhead Total General Government Public Safety 2000 Police 2020 Fire 2025 Communications 2030 Emergency Management 2040 Emergency Medical Services Total Public Safety Public Works Actual Budget Estimated Adopted 2009 -10 2010 -11* 2010 -11 2011 -12 $ 891,412 $ 1,102,672 $ 938,086 $ 1,051,188 1,831,600 2,010,721 2,001,652 2,378,519 667,372 741,444 707,756 772,705 1,520,514 1,583,605 1,553,966 1,796,729 1,389,165 1,428,884 1,392,059 1,508,277 898,016 928,741 869,053 967,450 577,835 498,792 463,277 536,644 13P066,092 1,178,073 1,106,032 1,183,592 610,769 263,022 263,022 165,872 3,293,703 3,3101123 3,762,015 3,614,916 12,746,478 13,046,077 13,056,918 13,975,892 14,718,227 15,667,774 15,455,851 16,977,097 9,710,875 10,855,693 10,445,984 11,868,480 1,518,251 1,441,184 1,417,332 11438,211 402,287 559,472 5067345 578,575 2,044,912 2,134,132 2,104,165 27243,441 28,394,552 30,658,255 29,929,677 33,105,804 3000 Public Works Administration 440,104 441,679 384,399 448,269 3010 Streets & Drainage 2,216,640 2,122,198 1,994,969 1,707,713 3020 Traffic Control 996,863 1,126,616 1,035,107 1,155,626 3030 Engineering 736,996 847,244 823,793 891,690 Total Public Works 4,390,603 4,537,737 4,238,268 4,203,298 Health & Welfare 4000 Health & Welfare 1,929,243 2,049,377 1,946,370 2,143,189 Culture & Leisure 5000 Parks & Recreation 3,456,841 3,590,382 3,358,735 3,751,255 6000 Library 2,155,422 2,387,264 2,344,437 2,500,490 Total Culture & Leisure 5,612,263 5,977,646 5,703,172 6,251,745 Capital 2,944,235 2,545,634 1,961,248 3,264,985 Transfers Out 2,355,152 21287,550 2,331,204 2,239,427 General Fund Total $ 58,372,526 $ 61,102,276 $ 59,166,857 $ 65,184,340 * 2010 -11 Budget as amended by City Council Resolution 2149. 93 94 CITY OF BAYTOWN GENERAL FUND 101 BUDGET SUMMARY BY ACCOUNT Actual Budget Estimated Adopted Acct# Acct Description 2009 -10 2010 -11 * 2010 -11 2011 -12 71002 Regular Wages $ 27,172,403 $ 29,174,860 $28,505,374 $29,335,435 71003 Part Time Wages 673,311 653,929 656,294 551,558 71009 Overtime 1,382,208 1,154,988 1,220,886 1,304,785 71010 Election Worker 5,238 2,900 2,900 18,000 71011 Extra Help/Temporary 122,945 16,123 35,000 - 71021 Health & Dental 3,713,737 4,774,643 3,976,468 5,185,801 71022 TMRS 5,050,609 5,499,309 5,339,317 5,586,500 71023 FICA 2,125,680 2,277,150 2,259,675 2,344,345 71028 Workers Compensation 270,760 297,402 287,642 387,435 71041 Allowances 169,644 169,700 162,417 181,050 71043 Employee Incentives 7,899 10,000 8,000 9,000 71051 Non - Recurring Bonus - - - 1,998,684 71052 Salary Savings - (500,000) - (500,000) 71081 Retired Employee Benefits 1,313,505 973,500 1,066,589 11)497,625 71091 Personnel Services Reimbursed (6,702) - - - 72036 Total Personnel Services 42,001,237 44,504,504 43,520,562 47,900,218 72001 Office 213,958 197,487 199,618 202,931 72002 Postage 77,771 96,027 89,817 97,277 72004 Printing 52,221 69,800 54,449 652750 72005 Animal Feed 6,666 72109 3,800 7,109 72006 Clothing Allowance 21,966 262040 25,879 26,040 72007 Wearing Apparel 218,835 263,882 257,706 254,247 72008 Film, Developing & Battery 44 - - - 72010 Garbage Bags - 600 600 600 72011 Disaster Supplies 12,704 11,800 11,800 9,500 72016 Motor Vehicle 827,497 995,258 980,169 1,3152565 72019 Supplies Purchased for Resale 24,698 202000 19,800 20,000 72021 Minor Tools 88,340 1072064 97,478 97,565 72026 Cleaning & Janitorial 882388 842754 86,799 82,844 72031 Chemical 123,798 148,438 143,970 145,072 72032 Medical 85,500 107,350 10731459 88,779 72036 Identification 23,794 33,012 32,932 32,762 72041 Educational 166,724 159,929 154,195 1575245 72045 Computer Software Supply 14,262 9,200 9,119 8,050 72046 Botanical 5,839 9,252 8,643 9,252 72056 Street Marking 65,122 100,000 100,000 100,000 72061 Meeting Supplies 10,438 11,515 11,115 11,100 72090 Print Shop Supplies - - 6,000 6,000 72091 Supplies Reimbursed (20,890) - - - Total Supplies 2,107,675 2,458,517 2,401,348 2,737,688 73001 Land 69,250 79,593 68,239 73,091 73011 Buildings 530,651 247,927 263,891 239,777 73012 Docks & Piers - 2,000 1,000 2,000 73013 Recreation Equipment 15,179 12,500 11,621 12,500 73021 Filtration Plants 612 - - - 73022 Sanitary Sewers - 1,200 500 1,200 73025 Streets Sidewalks & Curbs 224,541 175,900 177,004 135,900 73026 Storm Drains 53,851 68,500 68,500 61,500 73027 Heating & Cooling System 43,919 85,433 70,773 79,933 73028 Electrical Maintenance 56,382 83,303 771213 83,303 CITY OF BAYTOWN GENERAL FUND 101 BUDGET SUMMARY BY ACCOUNT Actual Budget Estimated Adopted Acct# Acct Description 2009 -10 2010-11* 2010 -11 2011 -12 73039 Miscellaneous 889 2,500 2,500 2,500 73041 Furniture & Fixtures 45,106 47,862 45,478 27,186 73042 Machinery & Equipment 6111430 602,740 598,097 621,216 73043 Motor Vehicles 8491971 752,602 776,435 679,781 73044 Street Signs 57,028 42,000 61,417 77,000 73045 Radio & Testing Equipment 145,834 91,750 91,000 64,000 73046 Books 49,369 62,510 60,913 65,662 73048 Signal Systems 225,057 202,500 152,500 152$00 73049 Barricades 10,070 13,000 12,601 13,000 73053 Vehicle Repair - Collision 26,764 9,000 15,000 9,000 73055 Maintenance On Computers 84,237 80,000 80,000 75,000 74023 Total Maintenance 3,100,140 2,662,820 2,634,682 2,476,049 74001 Communication 422,729 445,521 445,372 462,381 74002 Electric Service 810,691 1,149,251 1,070,083 1,140,071 74003 Street Lighting 810,828 1,018,823 8641490 1,012,956 74004 Water and Sewer 327,504 - - - 74006 Telephone & Phone Line Service - - 8,500 - 74005 Natural Gas 100,741 154$38 131,348 154,538 74007 TWC Claims Paid 75,893 55,000 85,536 851000 74011 Equipment Rental 267,858 256,906 289,925 368,661 74020 Outside Contracts 55,703 58,223 58,000 58,000 74021 Special Services 984,335 1,354,534 1,097,723 950,267 74022 Audits 70,925 72,000 71,734 72,000 74023 Industrial Appraisal 32,000 35,500 35,000 35,500 74026 Janitorial Services 80,843 100,119 99,268 100,519 74029 Service Awards 32,345 48,200 47,500 19,200 74031 Wrecker Service 5,802 63,600 4,000 6,600 74036 Advertising 47,553 80,380 62,750 69,280 74041 Travel & Reimbursables 211,291 231,842 214,974 217,889 74042 Education & Training 171,592 268,478 224,214 217,721 74043 Registration (28) - - - 74045 In -State Investigative Travel 2,722 4,276 41,276 4,276 74047 Support Of Prisoners 59,222 62,562 62,562 62,562 74051 Rents 11,011 15,050 14,741 15,050 74054 Council Reimbursables 200 61480 2,000 6,200 74056 Vacant Lot Cleaning 136,120 125,376 125,376 125,376 74058 Landfill Fees 68,842 55,207 633,240 63,627 74061 Demolition Of Structures 21475 20,000 2,066 22,200 74071 Association Dues 48,309 62,189 57,876 56,548 74082 Confidential 17$00 20,000 20,000 13,000 74088 Library - Halan 86,640 - - - 74123 Instructor Fees 37,975 23,000 25,000 23,000 74210 General Liability Ins 17,760 24,954 32,488 33,136 74211 K -9 Insurance 2,221 2,128 33200 3,200 74220 Errors & Omissions 28,290 35,483 54,027 55,105 74230 Law Enforcement Liability 37,356 34,780 41,253 42,078 74240 Auto Liability 78,936 61,122 114,831 117,128 74241 Auto Collision 63,680 55,894 98,249 100,214 74242 Auto Catastrophic 2,143 2,504 3,000 3,000 74271 Mobile Equipment 8,531 6,783 15,072 15,374 74272 Real & Personal Property 78,066 66,869 153,200 156,264 95 CITY OF BAYTOWN GENERAL FUND 101 BUDGET SUMMARY BY ACCOUNT Actual Budget Estimated Adopted Acct# Acct Description 2009 -10 2010-11* 2010 -11 2011 -12 74277 Flood Insurance 59,805 11,703 10,855 11,072 74280 Bonds 3,710 522 660 660 74281 Employee Fraud 1,530 2,089 5,567 5,678 74295 Deductibles 93,428 108,268 98,000 100,900 74999 Perf. Contract Energy Services 80,661 80,661 80,661 60,000 91298 Total Services 5,535,738 6,213,815 5,898,617 6,066,231 75001 Contributions 540 540 540 540 75011 Rental Rehabilitations 116 - - - 75051 Court Cost 11,375 16,500 16,260 14,300 75053 Accrued Claims Expense (432) - - - 75061 Medical - Preemployment 541,128 49,977 49,977 52,280 75064 Medical Services 96,774 47,019 47,019 58,622 75086 Interest Expense 50,827 - - - 75087 Miscellaneous 17,591 - - - 77106 Little League Light Contract 16,000 16,000 16,000 16,000 77109 Bytn Beautification Adv Comm 6,430 25,000 15,000 18,000 Total Sundry & Other 253,349 155,036 144,796 159,742 Total Operating 52,998,139 55,994,692 54,600,005 59,339,928 80001 Furniture & Equip <$5,000 346,566 65,779 191,598 69,870 80021 Special Programs 100,371 - - 1,356,140 81011 Signs - 10,000 - 10,000 82011 Building & Improvements 156,935 48,000 9,500 197,226 83025 Streets Sidewalks & Curbs 37,076 250,000 250,000 250,000 83026 Storm Drains 69,517 141,000 - 100,000 83031 Fences 27,145 9,000 - - 83039 Other Improvements - 5,400 6,361 - 84041 Furniture & Fixtures 69,703 8,300 8,125 1,000 84042 Machinery & Equipment 362,286 708,652 337,853 256,305 84043 Motor Vehicles 459,691 253,500 198,828 235,200 84045 Radio & Testing Equipment - 92,751 - 55,000 84046 Books 225,032 225,000 225,000 225,000 84047 Computer Software 3,200 - - 500 84048 Signal Systems - 150,000 150,000 150,000 84052 Heavy Equipment 112,040 - - - 84061 Other Equipment 5531237 80,450 77,181 56,750 85001 Construction 887,697 97,000 97,000 15,868 86011 Capital Lease Payments - 365,642 374,642 286,126 86013 External Capital Lease Payments 31,739 35,160 35,160 - Total Capital Only 2,9449235 2,545,634 1,961,248 3,264,985 91201 To Municipal Ct Security 56,879 79,499 71,564 47,676 91226 To Miscellaneous Police 13,890 14,689 17,389 29,354 91228 To Police Academy 94,767 89,628 138,517 136,964 91231 To Odd Trust & Agency - - - 148,420 91291 To Emergency Management 9,350 9,350 9,350 9,350 91298 To Wetland Research Ctr 185,324 171,641 171,641 180,000 91351 To Capital Improvement Prg 1,093,800 550,600 550,600 540,000 ► CITY OF BAYTOWN GENERAL FUND 101 BUDGET SUMMARY BY ACCOUNT Actual Budget Estimated Adopted Acct# Acct Description 2009 -10 2010 -11* 2010 -11 2011 -12 91401 To GOIS 91450 To Accrued Leave - General Fund 91500 To Solid Waste Fund 91550 To Garage Fund 91552 To Warehouse Operations 92215 Expense - MDD Fund Total Other Financing Uses 99001 Contingencies 99002 Unforeseen/New Initiatives Total Contingencies - 446,001 446,001 221,521 850,000 850,000 850,000 850,000 25,000 50,000 50,000 50,000 2,382 2,382 2,382 2,382 23,760 23,760 23,760 23,760 75,000 - - - 2,430,152 2,287,550 2,3311204 2,239,427 - 40,000 40,000 40,000 - 2341400 234,400 300,000 - 274,400 2741)400 340,000 TOTAL EXPENDITURES $ 58,372,526 $ 61,102,276 $ 59,166,857 $65,184,340 * 2010 -11 Budget as amended by City Council Resolution 2149. 97 CITY OF BAYTOWN PROGRAM SUMMARY 1010 GENERAL ADMINISTRATION Program Description The General Administration Department consists of two main departments, the City Manager's office and the City Council. It also includes expenditures that are not directly associated with any other department within the General Fund. The City Manager is the chief executive and administrative officer of the City and is responsible for general administration of the City's affairs and serves as a liaison between the policy making and administrative branches of the City government. The City Manager provides City Council with the information needed to conduct the affairs of the City and coordinate the implementation of their decisions. This division oversees the operations of all city departments and reviews and updates management policies and regulations. Major Goals • Ensure delivery of City services in an effective and efficient manner through responsible administration. • Ensure that the response to citizen complaints and requests for action are performed in a timely manner. • Assist in the development of neighborhood organizations and coordinate implementation of neighborhood improvement projects and activities. 98 • Conduct City Council meetings in accordance with the provisions of the City Charter and Ordinances. • Continue to provide quality information the citizens receive from local government by working with educational, business and neighborhood groups to communicate city events, public hearings and city staff initiatives. • Coordinate Council activities, negotiate contracts and supervise the staff to provide efficient and effective municipal services to the City of Baytown. Major Objectives • Provide the Council with timely and meaningful information. • Maintain up -to -date policies and regulations. • Encourage an innovative approach to problem resolution. • Supervise and coordinate the staff and provide oversight to all departmental operations. • Maintain a long -range outlook and provide the Council with recommendations for the future. • Act as the City's ambassador in developing and maintaining relations with outside agencies. CITY OF BAYTOWN SERVICE LEVEL BUDGET 1010 GENERAL ADMINISTRATION Actual Budget Estimated Adopted Acct# Acct Description 2009 -10 2010 -11 2010 -11 2011 -12 7100 Personnel Services 71002 Regular Wages 71009 Overtime 71011 Extra Help/Temporary 71021 Health & Dental Insurance 71022 TMRS 71023 FICA 71028 Workers Compensation 71041 Allowances 71051 Non - Recurring Bonus 37,777 Total Personnel Services 7200 Supplies 72001 Office 72002 Postage 72004 Printing 72007 Wearing Apparel 72041 Educational - Total Supplies 7300 Maintenance 73041 Furniture & Fixtures 7,364 Total Maintenance 7400 Services 74001 Communication 74021 Special Services 74036 Advertising 74041 Travel & Reimbursables 74042 Education & Training 74054 Council Reimbursables 74071 Association Dues 1,690 Total Services Total Operating 8000 Capital Outlay 80001 Furniture & Equip x$5,000 80021 Association Dues 84047 Computer Software Total Capital Outlay TOTAL DEPARTMENT $ 597,420 $ 706,690 $ 616,770 $ 649,298 965 3,612 4,534 - - 11,123 - - 19,817 66,000 44,759 69,075 106,517 132,640 113,839 120,084 37,777 55,769 41,465 49,929 735 1,023 850 1,025 17,611 15,600 12,429 13,050 - - - 46,377 780,842 992,457 834,646 948,838 7,364 9,000 10,000 7,000 259 400 800 700 - 7,500 5,000 10,700 1,024 700 500 500 - 1,640 1,690 1,600 8,647 19,240 17,990 20,500 881 500 500 500 881 500 500 500 101 825 75 - 41,539 20,200 18,000 15,500 157 11,000 112000 10,000 36,793 25,825 31,500 27,650 8,339 102664 6,750 7,700 200 62480 2,000 6,200 13,913 15,481 15,625 14,300 101,042 90,475 84,950 81,350 891,412 1,102,672 938,086 1,051,188 - 6,500 6,500 6,000 5,000 - - - - - - 500 5,000 6,500 6,500 6,500 $ 896,412 $ 1,109,172 $ 944,586 $ 1,057,688 99 CITY OF BAYTOWN PROGRAM SUMMARY 1030 FISCAL OPERATIONS Program Description The Fiscal Operations Department consists of Finance Administration, Accounting, Treasury, Budgeting, Cash Management, Purchasing and Utility Billing. This Department is responsible for administering the City's fiscal affairs in accordance with applicable local, state and federal guidelines. The Department manages the annual audit, annual budget and advises management on all aspects of financial planning and debt management for the City. The Department is responsible for collection and disbursement of all City funds and implementation of effective internal control systems for the City of Baytown. The Department also actively manages the City's investment portfolio in compliance with the Public Funds Investment Act (PFIA) and the adopted investment policy. Major Goals • Ensure that all financial transactions are reported timely and accurately and in compliance with General Accepted Accounting Principles along with appropriate internal controls. • Provide financial information to users in the form, frequency and timeliness needed for management decisions, managing the City's assets and planning for future financial growth. • Provide quality budget development and analysis services to foster financial accountability and responsible use of City funds. • Promote a better understanding of financial policies and procedures among internal and external customers. • Purchase quality goods and services in a timely and cost - effective manner. Improve purchasing practices within the user departments to control cost and increase efficiency of city operations. • Review and improve cash collection procedures throughout the City. • Continue to structure the City's portfolio to meet the investment strategy and cash liquidity needs. Major Objectives • Continue to develop financial policies that will provide financial stability and continuity in a changing political and economic environment. • Achieve efficiencies in accounting and reporting activities through greater use of information technology. • Continue staff professional and technical growth. • Continue to obtain the G.F.O.A. Distinguished Budget Presentation Award and the Certificate of Achievement for Excellence in Financial Reporting. • Review and refinement of investment policy to stay in compliance with PFIA. Services Provided • Financial planning and oversight of all financial applications: Municipal Court, Parks, EMS, Inspections, Utility Billing. • Check writing: payroll and accounts payable. • All City collections, deposits, investments, and cash management. • Property tax assistance — current and delinquent. • Utility billing and customer service. • Budget management and preparation. • Financial reporting and internal control. • Fixed assets tracking. • Grant assistance and reporting. • Warehouse services: supplies, materials and fleet parts. • Procurement services: purchase orders and annual contracts. • General financial support and assistance to City Manager and City Departments. Workload Measures Actual 2009 -10 Budget 2010 -11 Estimated 2010 -11 Projected 2011 -12 1. Investment portfolio (in millions) 142.6 145.0 151.2 147.0 2. Annual A/P & Payroll checks 12,000 13,000 13,000 13,000 3. Annual purchase orders issued 6,500 6,800 6,700 6,800 4. Annual contracts 100 100 100 100 5. Active grants 35 35 35 35 Performance Measures 1. Tax collections as a % of levy 95% 95% 95% 95% 2. Annual estimated yield .68% .45% .61% .70% 3. Weighted avg. maturity of portfolio (days) 404 135 550 730 4. Invoices paid in 30 days 99% 99% 99% 99% 5. GFOA Award for Budget and CAFR 2 2 2 2 100 CITY OF BAYTOWN SERVICE LEVEL BUDGET 1030 FISCAL OPERATIONS Actual Budget Estimated Adopted kcct# Acct Description 2009 -10 2010 -11 2010 -11 2011 -12 7100 Personnel Services 71002 Regular Wages 71003 Part Time Wages 71009 Overtime 71011 Extra Help/Temporary 71021 Health & Dental Insurance 71022 TMRS 71023 FICA 71028 Workers Compensation 71041 Allowances 71051 Non - Recurring Bonus 83,929 Total Personnel Services 7200 Supplies 72001 Office 72002 Postage 72004 Printing 72007 Wearing Apparel 72016 Motor Vehicles 72021 Minor Tools 72026 Cleaning & Janitorial 72041 Educational Total Supplies 7300 Maintenance 73011 Buildings 73027 Heating & Cooling System 73041 Furniture & Fixtures 73042 Machinery & Equipment 73043 Motor Vehicles Total Maintenance 7400 Services 74011 Equipment Rental 74021 Special Services 74022 Audits 74023 Industrial Appraisal 74026 Janitorial Services 74036 Advertising 74041 Travel & Reimbursables 74042 Education & Training 74071 Association Dues Total Services 7500 Sundry Charges 75086 Interest Expense Total Sundry Charges Total Operating 8000 Capital Outlay 80001 Furniture & Equip <$5,000 Total Capital Outlay TOTAL DEPARTMENT $ 1,017,311 $ 1,022,366 $ 1,007,368 $ 1,063,241 4,925 35,000 65,427 15,703 12,991 15,285 13,274 60,000 - 5,000 35,000 - 126,047 165,000 122,121 173,926 178,518 197,329 185,102 205,232 75,696 80,942 83,929 86,098 1,904 2,195 2,860 2,524 9,222 10,800 9,484 12,600 - - - 79,344 1,426,614 1,533,917 1,524,565 1,698,668 20,052 17,000 19,195 21,800 5,560 7,300 6,567 7,300 2,032 2,500 2,498 2,500 27 400 400 400 3,474 4,900 4,900 4,900 1,227 2,000 2,000 2,000 - - - 7,550 350 1,371 600 1,000 32,722 35,471 36,160 47,450 19,000 - - 17,500 500 150 500 - - - 3,000 830 1,000 1,000 1,000 830 1,500 1,150 41,000 14,000 239,615 294,081 297,931 400,782 70,925 72,000 71,734 72,000 32,000 35,500 35,000 35,500 - - - 31,300 845 1,500 1,500 1,500 14,042 18,992 17,679 18,559 7,860 12,804 11,977 12,804 4,091 4,956 3,956 4,956 369,378 439,833 439,777 591,401 2,056 - - 2,056 - - - 1,831,600 2,010,721 2,001,652 2,378,519 5 329 1,242 - 5 329 1,242 - 101 $ 1,831,605 $ 2,011,050 $ 2,002,894 $ 2,378,519 CITY OF BAYTOWN PROGRAM SUMMARY 1060 LEGAL SERVICES Program Description The Legal Department is a service- oriented department providing counsel to the City Council, the Baytown Area Water Authority (BAWA), the Baytown Crime Control and Prevention District (BCCPD), the Baytown Fire Control, Prevention, and Emergency Medical Services District (BFCPEMSD), and the Baytown Municipal Development District (BMDD), as well as to their boards and commissions. The department also tenders legal advice to officers and employees of the City relating to their powers and duties in such capacities. Legal services provided by the department include drafting and negotiating contracts, securing pre - clearance for all municipal elections, prosecuting violations of the transportation, health and penal codes as well as the Code of Ordinances, and representing and coordinating the representation of the City in various civil matters ensuring that the rights and interests of the City are being appropriately protected and pursued. Major Goals • Provide dependable legal advice to the City Council and to the Boards of Directors of BAWA, BCCPD, BFCPEMSD, and BMDD and their boards and commissions as well as the officers and employees of the City. • Draft, review and negotiate legal instruments for City projects in order to achieve the desired project goals while ensuring that the City's interests are adequately protected. 102 • Represent the City, BAWA, BCCPD, BFCPEMSD, and BMDD in all legal proceedings in an effective, zealous manner. • Prosecute all cases filed in Municipal Court. • Remain current on all state and federal laws and regulations applicable to the City, BAWA, BCCPD, BFCPEMSD, and BMDD. • Serve on the negotiating team in the firefighter collective bargain process. Major Objectives • Legal counsel ➢ Support all legal opinions, whether written or oral, with case or statutory authority, as appropriate. ➢ Ensure that all requests for written opinions are honored in a timely manner. • Legal representation ➢ Zealously represent the City, BAWA, BCCPD, BFCPEMSD, and BMDD and protect their prospective interests. ➢ Ensure court- imposed deadlines are met. ➢ Ensure that all witnesses are advised in a timely manner of trial settings. • Legal documentation ➢ Ensure all contracts accomplish the intended purposes while providing sufficient protections. ➢ Maintain all written opinions issued by the department in an opinion book for future reference. CITY OF BAYTOWN SERVICE LEVEL BUDGET 1060 LEGAL SERVICES Actual Budget Estimated Adopted kcct# Acct Description 2009 -10 2010 -11 2010 -11 2011 -12 7100 Personnel Services 71002 Regular Wages $ 443,080 $ 443,109 $ 444,857 $ 443,389 71009 Overtime 4,614 4,907 4,785 4,907 71021 Health & Dental Insurance 39,984 49,500 40,308 54,900 71022 TMRS 78,767 81,935 81,211 81,987 71023 FICA 31,935 33,627 32,386 33,653 71028 Workers Compensation 543 604 585 620 71041 Allowances 7,989 8,000 7,800 7,800 71051 Non - Recurring Bonus - - - 28,733 Total Personnel Services 606,912 621,682 611,932 655,989 7200 Supplies 72001 Office 2,552 3,924 3,586 3,300 72002 Postage 634 1,300 1,240 1,000 72045 Computer Software Supply 13,475 550 469 - Total Supplies 16,661 5,774 5,295 4,300 7300 Maintenance 73046 Books 27,992 31,578 31,218 34,706 Total Maintenance 27,992 31,578 31,218 34,706 7400 Services 74021 Special Services - 50,000 30,000 50,000 74041 Travel & Reimbursables 6,667 141460 14,250 13,277 74042 Education & Training 2,609 6,050 5,951 5,883 74071 Association Dues 2,182 3,400 3,350 3,250 Total Services 11,458 73,910 53,551 722410 7500 Sundry Charges 75051 Court Cost 4,349 82500 5,760 5,300 Total Sundry & Other 42349 8,500 5,760 5,300 Total Operating 667,372 741,444 707,756 772,705 TOTAL DEPARTMENT $ 667,372 $ 741,444 $ 707,756 $ 772,705 103 CITY OF BAYTOWN PROGRAM SUMMARY 1070 INFORMATION TECHNOLOGY SERVICES Program Description The Information Technology Systems (ITS) Department has the responsibility of effectively administering all computerized operations throughout the City. ITS oversees the computer operations, cellular telephones and voice - over -ip (VoIP) telephone system for all City departments and assists those departments in providing quality services to the community through the utilization of effective computer systems. This includes providing statistical reporting to the various administrative offices. In addition, ITS is involved in conducting needs analysis, problem determination and system design. ITS is also responsible for the radio maintenance for the City of Baytown radios. Major Goals • Provide hardware and software expertise to all City departments in order to maintain a highly productive workplace. Assist in acquisition and implementation of state -of -the -art hardware and equipment. • Improve the positive working relationship with end - users in the various City departments. • Evaluate and scrutinize new computer related hardware and software purchases. • Install, verify and configure new computer resources citywide with customized configurations required by the end -users to be productive while maintaining minimum standards established for personal computer configurations. Perform preventive maintenance and timely repairs on all radios and system equipment. Continued expansion of the wireless and fiber network infrastructure. Analyze new software, hardware and networking technology available to assist in projecting future enhancements. Major Objectives • Coordinate continued installation of the wireless and fiber optic network infrastructure. • Start rollout of Microsoft Windows 7 and MS Office 2007/2010 on end -user desktops. • Manage end -user personal computer software training. • Monitor procedures and policies for computer usage and data security on all systems. • Expand VoIP operations to remote sites that can be feasibly incorporated into the system. • Assist in installation and management of electronic physical facility access control. • Implement a remote disk -based backup capability internally for emergency disaster recovery. • Manage the GIS layer development and database connections as budget permits. • Review ITS Master Plan and update with appropriate detailed sub -plans as appropriate. Workload Measures Actual 2009 -10 Budget 2010 -11 Estimated 2010 -11 Projected 2011 -12 1. CH System Admin/Software/Programming 195 220 272 180 2. PD System Admin/Software /Programming 169 290 232 200 3. Windows System Admin/Security/Files 533 600 340 236 4. LAN /WAN/Network Calls 424 410 334 325 5. TelephoneNoIP /Cell 473 400 486 375 6. PC Hardware Calls 820 880 644 525 7. PC Software Calls 906 970 486 350 8. ID Cards 48 170 34 75 9. Information/Training 33 240 114 125 10. Other (scanning, CD burning, etc.) 254 356 326 250 11. Percent Radios Operational 24/7* N/A N/A N/A 95% 12. Percent Radios Repaired within 24 hours* N/A N/A N/A 70% *Radio Maintenance moved from Communications. Performance Measures 1. Response Time - 2 Hrs 97% 99% 99% 99% 2. IBM Downtime <1% <1% <1% <1% 3. WAN/Intemet Downtime <1% <1% <1% <1% 4. VoIP System Downtime <1% <1% <1% <1% 5. Tasks Deadlines 96% 99% 99% 99% 6. Windows Server Downtime <1% <1 % <1% <1% 7. Customer Service Survey (good or better) 99% 99% 99% 99% 104 CITY OF BAYTOWN SERVICE LEVEL BUDGET 1070 INFORMATION TECHNOLOGY SERVICES Actual Budget Estimated Adopted kcct# Acct Description 2009 -10 2010 -11 2010 -11 2011 -12 7100 Personnel Services 71002 Regular Wages $ 562,904 $ 607,717 $ 596,240 $ 654,179 71003 Part Time Wages 4,171 10,018 3,940 4,500 71009 Overtime 18,669 20,503 17,500 20,125 71021 Health & Dental Insurance 74,918 82,500 86,443 109,800 71022 TMRS 104,500 117,511 114,890 128,126 71023 FICA 42,823 48,049 45,521 53,614 71028 Workers Compensation 1,093 1,678 1,381 3,244 71041 Allowances 22,611 25,800 25,522 321400 71051 Non - Recurring Bonus - - - 44,357 Total Personnel Services 831,689 913,776 891,437 1,050,345 7200 Supplies 72001 Office 13,529 12,600 12,200 12,400 72002 Postage 170 250 250 300 72004 Printing - - - 200 72016 Motor Vehicles - - - 1,500 72021 Minor Tools 1,060 1,000 1,000 2,300 72045 Computer Software Supply - - - 1,850 Total Supplies 14,759 13,850 13,450 18,550 7300 Maintenance 73011 Buildings - - - 6,500 73027 Heating & Cooling System - - - 1,300 73041 Furniture & Fixtures - - - 300 73042 Machinery & Equipment 518,039 494,430 4921130 502,605 73043 Motor Vehicles - - - 1,000 73045 Radio & Testing Equipment - - - 63,000 73055 Maintenance On Computers 84,237 80,000 80,000 75,000 Total Maintenance 602,276 5749430 572,130 649,705 7400 Services 74001 Communication 594 794 794 794 74002 Electric Service - - - 6,480 74021 Special Services 49,049 40,000 37,500 30,000 74041 Travel & Reimbursables 5,300 8,905 8,905 8,905 74042 Education & Training 15,975 31,850 29,750 31,850 74071 Association Dues - - - 100 Total Services 70,918 81,549 76,949 78,129 7500 Sundry Charges 75086 Interest Expense 872 - - - Total Sundry Charges 872 - - - Total Operating 1,520,514 1,583,605 1,553,966 1,796,729 8000 Capital Outlay 80001 Furniture & Equip <$5,000 132,186 - - - 84042 Machinery & Equipment 35,009 48,000 48,000 48,000 84047 Computer Software 3,200 - - - 86011 Capital Lease Payments - 19,538 19,538 - Total Capital Outlay 170,395 67,538 67,538 48,000 TOTAL DEPARTMENT $ 1,690,909 $ 1,651,143 $ 1,621,504 $ 1,844,729 105 CITY OF BAYTOWN PROGRAM SUMMARY 1080 PLANNING AND DEVELOPMENT SERVICES Program Description The Planning and Development Services Department, in three divisions, leads the City's efforts in long -range and neighborhood planning; it implements the zoning, subdivision, and building codes by providing services to developers and residents; provides annexation analysis and service plans; implements the city's community block grant program and provides building permit and inspection services. The department provides staff support to the Planning and Zoning Commission, Community Development Advisory Committee, Urban Rehabilitation Standards Review Board, Construction Advisory and Appeals Board, Unified Land Development Committee, Sign Committee, Zoning Board of Adjustments, and the Development Review Committee. The Building Division gains compliance with Urban Rehabilitation Standards, implements premises standards, lodging and boardinghouse standards, gains compliance with substandard building requirements, multi- family dwellings and manufactured home park ordinances. The division implements FEMA and other floodplain management standards. 106 Major Goals • Update Future Land Use Plan. • Create and propose for adoption a Unified Land Development Code. • Create procedures and criteria for establishing neighborhood planning. • Continue to work with the Community on revitalizing Baytown downtown areas. • Improve development review services in zoning, subdivision and building services. • Continue providing superior services implementing our CDBG grant. Major Objectives • Improve the coordination of all development information through a single source before presenting it to external customers. • Develop a neighborhood planning process. • Work with the community to prepare a development code to improve neighborhoods and development in Baytown. Actual Budget Estimated Projected Workload Measures 2009 -10 2010 -11 2010 -11 2011 -12 1. Annexation service plans developed 9 2 2 2 2. Plats reviewed 80 43 76 75 3. New residential permits 62 90 78 75 4. New commercial permits 37 59 20 65 5. Sign permits and renewals (every other year) 2,307 100 1,107 700 6. Electrical permits 1,061 15173 834 830 7. All other permits (includes remodel, mostly Ike) 41485 4,540 4,320 4,300 Performance Measures 1. Zoning inspections (violations and new property site inspections) 64 30 72 70 2. Utility availability applications 179 275 182 180 3. Plan reviews 648 1,175 600 625 4. Field inspections 6,026 4,523 5,670 5,600 5. Customer service contacts (Telephone and walk -ins) 10,000 8,950 9,000 9,000 CITY OF BAYTOWN SERVICE LEVEL BUDGET 1080 PLANNING AND DEVELOPMENT SERVICES _-:71 Actual Budget Estimated Adopted Acct# Acct Description 2009 -10 2010 -11 2010 -11 2011 -12 7100 Personnel Services 1,000 1,000 84043 Motor Vehicles 16,585 17,500 16,828 - 71002 Regular Wages $ 869,625 $ 906,770 $ 909,360 $ 926,704 71003 Part Time Wages 432 27,273 26,289 - 71009 Overtime 1,983 3,067 2,495 2,568 71021 Health & Dental Insurance 119,003 148,500 122,405 169,725 71022 TMRS 153,014 169,744 166,336 17111251 71023 FICA 64,058 69,445 69,926 70,002 71028 Workers Compensation 1,714 1,904 2,673 2,234 71041 Allowances 13,753 15,300 12,940 15,300 71051 Non - Recurring Bonus - - - 64,912 Total Personnel Services 1,223,582 1,342,003 1,312,424 1,422,696 7200 Supplies 72001 Office 9,112 7,400 7,400 7,400 72002 Postage 9,849 9,980 8,234 9,980 72004 Printing 4,879 6,802 4,800 6,802 72007 Wearing Apparel 910 800 800 800 72016 Motor Vehicles 18,145 14,000 14,000 14,000 72021 Minor Tools 788 1,100 1,100 1,100 72041 Educational 809 2,900 2,415 2,900 Total Supplies 44,492 42,982 38,749 42,982 7300 Maintenance 73041 Furniture & Fixtures 1,955 2,000 2,000 2,000 73043 Motor Vehicles 14,526 9,909 9,909 9,909 Total Maintenance 16,481 11,909 11,909 11,909 7400 Services 74001 Communication 265 - - - 74021 Special Services 6,398 6,718 6,718 6,718 74036 Advertising 2,712 4,000 4,000 4,000 74041 Travel & Reimbursables 10,617 9,647 7,746 8,747 74042 Education & Training 5,832 7,500 6,572 7,100 74061 Demolition of Structures - - 2,066 2,200 74071 Association Dues 3,786 4,125 1,875 1,925 Total Services 29,610 31,990 28,977 30,690 Total Operating 1,314,165 1,428,884 1,392,059 1,508,277 84041 Furniture & Fixtures - 13,000 1,000 1,000 84043 Motor Vehicles 16,585 17,500 16,828 - 86011 Capital Lease Payments - 7,282 7,282 - Total Capital Outlay 16,585 25,782 25,110 1,000 9000 Other Financing Uses 92215 To Capital Improvement Program 75,000 - - Total Other Financing Uses 75,000 - - TOTAL DEPARTMENT $ 1,405,750 $ 1,454,666 $ 1,417,169 $ 1,509,277 107 CITY OF BAYTOWN PROGRAM SUMMARY 1140 HUMAN RESOURCES Program Description The Department of Human Resources is a full service department supporting a comprehensive range of personnel needs, many of which are driven by evolving State and Federal legislation. The Department performs various Human Resource functions by taking the following actions: developing and interpreting policy; acting as internal consultants to all departments on personnel related issues; maintaining employment practices consistent with applicable legislation; resolving employee concerns, grievances, and appeals; administering and resolving workers' compensation and unemployment issues and claims; providing training and development; maintaining equitable and competitive compensation practices; and managing the City's insurance programs. Administer Civil Service Rules, the Collective Bargaining Agreement and Meet and Confer. Major Goals • Develop and implement Comprehensive Performance Management and Leadership Development Program. • Contribute to the City's future planning by addressing how to develop current employees to meet the future competency requirements. • Provide Training: Teamwork/Diversity /Customer Service/Ethics. • Review Health Benefits Program to determine potential cost effective measures. • Conduct annual Compensation/Benefit Study. • Conduct FLSA audit. • Develop HR Assistance Guides for supervisors. • Stay abreast of current legislation to assure legal compliance. • Provide advice and guidance to the City Managers, Directors, and Supervisors regarding the implementation of equitable policies and procedures that will benefit all City employees. • Manage and coordinate the City-Wide Safety Program. Be proactive and reduce accidents; and, therefore, reduce workers' compensation costs. • Increase recruiting, staffing, and retention programs. • Continue Collective Bargaining and Meet and Confer negotiations. Major Objectives • Assist management in determining future workforce needs. • Provide management and employees with training opportunities to increase skill levels for improved job performance and career advancement. • Understand, value, and promote diversity. • Provide Leadership Training to all supervisors within three years. Performance Measures 1. Total positions Filled/Hired/Prom/Transfers Actual Budget Estimated Projected Workload Measures 2009 -10 2010 -11 2010 -11 2011 -12 1. Positions Posted 149 200 200 200 2. Application/Resumes Processed 11,800 12,000 13,500 12,500 3. Jobs Evaluated 21 30 18 20 4. Training Hours Completed 1,140 450 1,500 1,700 5. Worker's Comp Cases Processed 66 85 70 65 6. Motor Vehicle Accidents 70 75 65 60 7. Motor Vehicle Accidents — At Fault 45 50 45 40 Performance Measures 1. Total positions Filled/Hired/Prom/Transfers 360 400 375 375 2. Drug Screens/Physicals 685 670 730 730 3. Employees in orientation 170 150 230 200 4. Terminations — full time 95 95 100 100 5. Individuals received training 2,475 2,150 21230 2,300 108 CITY OF BAYTOWN SERVICE LEVEL BUDGET 1140 HUMAN RESOURCES Actual Budget Estimated Adopted Acct# Acct Description 2009 -10 2010 -11 2010 -11 2011 -12 7100 Personnel Services 71002 Regular Wages $ 431,653 $ 473,531 $ 444,589 $ 466,230 71003 Part Time Wages 5,919 11,000 21,146 8,160 71009 Overtime 193 1,160 1,029 948 71011 Extra Help /Temporary 23,378 - - - 71021 Health & Dental Insurance 47,296 49,500 48,951 73,200 71022 TMRS 77,387 87,471 82,223 86,440 71023 FICA 33,508 36,720 36,231 36,564 71028 Workers Compensation 568 701 744 686 71041 Allowances 8,348 9,300 7,582 9,600 71043 Employee Incentives 7,813 10,000 8,000 9,000 71051 Non - Recurring Bonus - - - 33,008 Total Personnel Services 636,063 679,383 650,495 723,836 7200 Supplies 72001 Offi ce 7,823 7,900 7,450 7,450 72002 Postage 3,732 3,000 3,000 3,000 72041 Educational 36,260 44,700 40,200 44,700 Total Supplies 47,815 55,600 50,650 55,150 7300 Maintenance 73042 Machinery & Equipment 299 - - - Total Maintenance 299 - - - 7400 Services 74001 Communication 89 - - - 74021 Special Services 50,196 60,472 53,372 50,272 74036 Advertising 11,161 31,800 15,000 22,800 74041 Travel & Reimbursables 2,154 5,300 4,700 5,300 74042 Education & Training 5,136 6,350 5,000 6,350 74071 Association Dues 3,270 3,740 3,740 3,740 Total Services 72,006 107,662 81,812 88,462 7500 Sundry Charges 75061 Medical - Preemployment 49,528 46,077 46,077 48,380 75062 Medical - Promotions - - - - 75064 Medical Services 92,305 40,019 40,019 51,622 Total Sundry & Other 141,833 86,096 86,096 100,002 Total Operating 898,016 928,741 869,053 967,450 TOTAL DEPARTMENT $ 898,016 $ 928,741 $ 869,053 $ 967,450 109 CITY OF BAYTOWN PROGRAM SUMMARY 1170 CITY CLERK Program Description The City Clerk Department maintains official City records, administers elections, assists citizens and departments in search for information, responds to requests for public information, issues various permits, processes recordations and serves as records manager in accordance with State law. The office oversees the preparation and posting of open meetings, including electronic agendas processing, information distribution and meeting setup. The Office administers oaths and statements and facilitates Open Government training processes to all elected and appointed officials. The department also maintains a vital statistics division and operates a Municipal Court and Marshal Division in accordance with City Charter and State laws. Major Goals • Continue to provide training, education and efficient and customer friendly service to internal and external customers as they relate to the Texas Open Meetings Act and Texas Public Information Act. • Plan and undertake general and special municipal elections with partnering entities. • Update Records Management Policy and Program to incorporate City-wide Electronic Records Retention and Disposition Program and an Emergency Management Plan. • Provide a fair, impartial system for timely adjudication of misdemeanor offenses within the jurisdiction of the Baytown Municipal Court. • Increase program productivity by effectively serving outstanding warrants through innovative measures. Review and update departmental processes and procedures to maximize resources and promote efficient operations and services. Update and maintain Boards, Commissions and appointments. Major Objectives • Develop schedules for general and special elections. • Complete a City -wide Records Policy Training and update Record Retention Manuals to incorporate the new retention schedules approved by the State in April 2011. • Move city to completely paperless agenda process through the updating and maintenance of electronic agenda programs, hardware and procedures. • Complete a City-wide record disposition. • Administer oaths, statements and training to all elected and appointed officials as it relates to the Texas Open Meetings Act and Texas Public Information Act. • Municipal Court Reorganization of staff and resources to optimize efficiencies and effectiveness. • Purchase and Implement first phase of handheld electronic ticket writers. • Implement automated massive callouts to customers for the Municipal Court (Blackboard). • Create standard operating procedures manual for the Marshal's Program and RAP Program. • Complete creation of City Clerk Division web pages for elections, boards and commissions and archives of city agendas and minutes. Workload Measures Actual 2009 -10 Budget 2010 -11 Estimated 2010 -11 Projected 2011 -12 1. Agenda, City Council, others 280 220 230 240 2. Ordinances/Resolutions indexed 332 275 350 340 3. Public Information requests 710 800 700 700 4. Administer City elections 2 2 2 1 5. Permits issued 251 310 300 300 6. License /title City vehicles 96 150 100 100 7. Tickets filed 22,727 22,000 21,500 22,000 S. Birth/death certificates filed 7,503 7,500 5,000 6,000 9. Warrants issued 11,744 10,500 10,500 11,000 10. Marshal contacts 12,323 11,500 12,000 15,000 110 11170 CITY CLERK Performance Measures 1. Public Meeting Agendas Processed within the 72 hour notice requirements. 100% 100% 100% 100% 2. Boards and Commissions Appointments and Reappointments completed one month prior to term expirations. 80% 100% 80% 100% 3. Elections held with partnering entities in compliance with State and Local laws. 100% 100% 100% 100% 4. Public Information Requests and Attorney General Submissions Processed within legal guidelines. 100% 100% 100% 100% 5. Marshal contacts per month of 200 or more. 100% 100% 100% 100% 6. Process birth/death certificates within one week of receipt. 100% 100% 100% 100% BAYTOWN s 112 CITY OF BAYTOWN SERVICE LEVEL BUDGET 1170 CITY CLERK Actual Budget Estimated Adopted Acct# Acct Description 2009 -10 2010 -11 2010 -11 2011 -12 7100 Personnel Services 71002 Regular Wages $ 267,298 $ 245,287 $ 237,407 $ 253,835 71003 Part Time Wages 14,984 - 1,932 7,566 71009 Overtime 12,788 8,395 8,300 7,256 71010 Election Worker 5,238 2,900 2,900 18,000 71011 Extra Help /Temporary 67,945 - - - 71021 Health & Dental Insurance 30,397 41,250 12,660 45,750 71022 TMRS 49,021 46,228 44,773 47,988 71023 FICA 22,123 19,248 18,932 20,619 71028 Workers Compensation 475 404 349 502 71041 Allowances 3,614 3,600 3,544 3,600 71051 Non - Recurring Bonus - - - 16,673 Total Personnel Services 473,883 367,312 330,797 421,789 7200 Supplies 72001 Office 13,574 8,500 8,500 11,000 72002 Postage 2,456 3,500 3,500 6,500 72004 Printing 2,218 - - - Total Supplies 18,248 12,000 12,000 17,500 7300 Maintenance 73046 Books 7,779 10,000 10,000 10,000 Total Maintenance 7,779 10,000 10,000 10,000 7400 Services 74001 Communication 353 825 825 - 74011 Equipment Rental - - - 18,000 74021 Special Services 30,491 73,700 73,700 34,000 74036 Advertising 24,509 20,100 20,100 19,000 74041 Travel & Reimbursables 4,543 1,500 2,500 2,300 74042 Education & Training 3,344 500 500 1,200 74051 Rents 9,730 9,730 9,730 9,730 74071 Association Dues 1,014 625 625 625 Total Services 73,984 106,980 107,980 84,855 7500 Sundry Charges 75051 Court Cost 3,941 2,500 2,500 2,500 Total Sundry & Other 3,941 2,500 2,500 2,500 Total Operating 577,835 498,792 463,277 536,644 8000 Capital Outlay 80001 Furniture & Equip <$5,000 11,263 4,000 4,000 - 84042 Machinery & Equipment 7,500 - - - Total Capital Outlay 18,763 4,000 4,000 - TOTAL DEPARTMENT $ 596,598 $ 502,792 $ 467,277 $ 536,644 113 CITY OF BAYTOWN PROGRAM SUMMARY 1171 COURT OF RECORD Program Description The Municipal Court of Record in the City of Baytown, Texas was created to provide a more efficient disposition of the cases arising in the municipality. The court has the same jurisdiction as the current municipal court has; however, it will also have civil jurisdiction for the current municipal ordinances pertaining to substandard buildings and junked vehicles. The Judicial division, Municipal Court division and the Marshal Program division perform their duties under the direction and control of the presiding judge in accordance with City Charter and State laws. Major Goals • Provide a fair, impartial system for timely adjudication of misdemeanor offenses within the jurisdiction of the Baytown Municipal Court. • Increase program productivity by effectively serving outstanding warrants through innovative measures. Major Objectives • Municipal Court Reorganization of staff and resources to optimize efficiencies and effectiveness. • Purchase and Implement first phase of handheld electronic ticket writers. • Implement automated massive callouts to customers for the Municipal Court (Blackboard). • Create standard operating procedures manual for the Marshal's Program and RAP Program. Workload Measures Actual 2009 -10 Budget 2010 -11 Estimated 2010 -11 Projected 2011 -12 1. Warrants issued 11,744 10,500 10,500 11,000 2. Marshal contacts 12,323 11,500 12,000 15,000 Performance Measures 1. Marshal contacts per month of 200 or more 100% 100% 100% 100% 114 CITY OF BAYTOWN SERVICE LEVEL BUDGET 1171 COURT OF RECORD Acct# Acct Description Actual 2009 -10 Budget 2010 -11 Estimated 2010 -11 Adopted 2011 -12 7100 Personnel Services 71002 Regular Wages $ 614,648 $ 652,286 $ 622,491 $ 621,125 71003 Part Time Wages 10,551 5,000 5,457 - 71009 Overtime 15,232 8,983 7,881 13,125 71021 Health & Dental Insurance 115,627 140,250 107,629 146,400 71022 TMRS 111,467 120,734 112,614 115,968 71023 FICA 45,916 47,908 47,287 47,891 71028 Workers Compensation 1,881 2,051 1,990 2,381 71041 Allowances 5,421 5,400 5,316 5,400 71051 Non - Recurring Bonus - - - 40,331 Total Personnel Services 920,743 982,612 910,665 992,621 7200 Supplies 72001 Office 12,824 11,950 11,950 10,750 72002 Postage 13,088 19,275 19,275 16,575 72004 Printing 12,455 12,200 12,200 12,100 72007 Wearing Apparel 570 630 630 630 72016 Motor Vehicle 5,503 8,800 8,800 8,800 72026 Cleaning & Janitorial 1,074 1,000 1,000 1,000 72041 Educational 100 750 750 700 Total Supplies 45,614 54,605 54,605 50,555 7300 Maintenance 73011 Buildings 5,650 2,300 2,300 2,300 73027 Heating & Cooling System 6,114 6,000 6,000 6,000 73041 Furniture & Fixtures 1,806 1,800 1,800 1,800 73042 Machinery & Equipment 971 1,300 1,300 1,300 73043 Motor Vehicle 452 1,200 1,200 1,200 Total Maintenance 14,993 12,600 12,600 12,600 7400 Services 74001 Communication 1,906 4,047 4,047 4,647 74002 Electric Service 19,844 50,000 50,000 50,000 74011 Equipment Rental 14,310 16,000 16,000 16,000 74021 Special Services 29,947 33,744 33,650 33,744 74026 Janitorial Services 9,024 9,025 9,025 9,025 74041 Travel & Reimbursables 5,287 7,425 7,700 7,400 74042 Education & Training 1,741 21425 2,150 1,950 74071 Association Dues 1,927 2,090 2,090 1,550 Total Services 83,986 124,756 124,662 124,316 7500 Sundry Charges 75051 Court Cost 756 3,500 3,500 3,500 Total Sundry & Other 756 3,500 3,500 3,500 Total Operating 1,066,092 1,178,073 1,106,032 1,183,592 8000 Capital Outlay 80001 Furniture & Equip <$5,000 Total Capital Outlay 5,000 5,000 115 TOTAL DEPARTMENT $ 1,066,092 $ 1,178,073 $ 1,106,032 $ 1,188,592 BAYTOWN S CITY OF BAYTOWN SERVICE LEVEL BUDGET 1180 CITY FACILITIES This cost center provides funding to maintain City Hall. This budget includes utilities, rentals and equipment shared by all departments located in City Hall. Actual Budget Estimated Adopted kcct# Acct Description 2009 -10 2010 -11 2010 -11 2011 -12 7200 Supplies 72001 Office $ 10,354 $ 9,500 $ 9,500 $ 4,700 72002 Postage 1,172 1,172 1,172 1,172 72026 Cleaning & Janitorial 6,266 7,550 7,550 - Total Supplies 17,792 18,222 18,222 5,872 7300 Maintenance 73011 Buildings 107,790 19,000 19,000 - 73027 Heating & Cooling System 8,458 17,500 17,500 - 73042 Machinery & Equipment - 3,000 3,000 - Total Maintenance 116,248 39,500 39,500 - 7400 Services 74002 Electric Service 78,526 94,000 94,000 94,000 74004 Water & Sewer 327,504 - - - 74005 Natural Gas 19,353 40,000 40,000 40,000 74011 Equipment Rental 31,846 40,000 40,000 26,000 74026 Janitorial Services 19,500 31,300 31,300 - Total Services 476,729 205,300 205,300 160,000 Total Operating 610,769 263,022 263,022 165,872 8000 Capital Outlay 80001 Furniture & Equip <$5,000 975 - - - 84042 Machinery & Equipment 6,041 - - - Total Capital Outlay 7,016 - - - TOTAL DEPARTMENT $ 617,785 $ 263,022 $ 263,022 $ 165,872 117 CITY OF BAYTOWN SERVICE LEVEL BUDGET 1190 GENERAL OVERHEAD General overhead includes expenditures that are not directly associated with any other department within the General Fund. The major components are insurance, street lighting, funding for the merit pay plan, special programs and contingencies. Actual Budget Estimated Adopted Acct# Acct Description 2009 -10 2010 -11 2010 -11 2011 -12 7100 Personnel Services 71021 Health & Dental Insurance $ $ 113,393 $ 113,393 $ 71052 Salary Savings (500,000) - (500,000) 71081 Retired Employee Benefits 1,313,505 973,500 1,066,589 1,497,625 Total Personnel Services 1,313,505 586,893 1,179,982 997,625 7200 Supplies 72001 Office 3,619 3,500 250 3,500 72002 Postage 22 500 100 500 72004 Printing 10,483 12,600 4,000 2,400 Total Supplies 14,124 16,600 4,350 6,400 7400 Services 74001 Communication 375,119 383,153 380,000 392,732 74002 Electric Service 290 - - - 74003 Street Lighting 810,828 1,018,823 864,490 1,012,956 74007 TWC Claims Paid 75,893 55,000 85,536 85,000 74021 Special Services 85,347 409,100 210,000 23,900 74029 Service Awards 31,316 48,200 47,500 19,200 74041 Travel & Reimbursables 2,312 3,500 1,000 3,500 74042 Education & Training 8,937 10,000 3,000 10,000 74061 Demolition Of Structures 2,475 20,000 - 20,000 74071 Association Dues - 900 900 - 74210 General Liability Insurance 17,702 24,872 32,406 33,054 74211 K -9 Insurance 2,221 2,128 3,200 3,200 74220 Errors & Omissions 28,197 35,366 53,910 54,988 74230 Law Enforcement Liability 37,356 34,780 41,253 42,078 74240 Auto Liability 78,936 61,122 114,831 117,128 74241 Auto Collision 63,680 55,894 98,249 100,214 74242 Auto Catastrophic 2,143 2,504 3,000 3,000 74271 Mobile Equipment 8,531 6,783 15,072 15,374 74272 Real & Personal Property 78,066 66,869 153,200 156,264 74277 Flood Insurance 59,805 1,703 10,855 11,072 74280 Bonds 3,710 522 660 660 74281 Employee Fraud 1,530 2,082 5,560 5,671 74295 Deductibles 93,428 108,268 98,000 100,900 74999 Perf. Contract Energy Services 80,661 80,661 80,661 60,000 Total Services 1,948,483 2,432,230 2,303,283 2,270,891 7500 Sundry Charges 75087 Miscellaneous 17,591 - - - Total Sundry & Other 17,591 Total Operating 3,293,703 3,035,723 3,487,615 3,274,916 118 CITY OF BAYTOWN SERVICE LEVEL BUDGET 1190 GENERAL OVERHEAD Actual Budget Estimated Adopted Acct# Acct Description 2009 -10 2010 -11 2010 -11 2011 -12 8000 Capital Outlay 80001 Furniture & Equipment < $5,000 80021 Special Programs 81011 Signs 82011 Building & Improvements Total Capital Outlay 9900 Contingencies /Other 99001 Contingencies 99002 Unforeseen/New Initiatives Total Contingencies TOTAL DEPARTMENT 1,338 - - - 95,371 - - 1,356,140 - 10,000 - 10,000 - 38,000 - 50,000 96,709 48,000 - 1,416,140 40,000 40,000 40,000 234,400 234,400 300,000 - 274,400 274,400 340,000 $ 3,390,412 $ 3,358,123 $ 3,762,015 $ 5,031,056 119 CITY OF BAYTOWN PROGRAM SUMMARY 12000 POLICE Program Description Administration The Police Department is under the administration of the Chief of Police. Supporting the Police Chief is a staff that includes the following personnel. A) One Administrative Assistant B) One Corporal Position; Aid to the Chief C) One Assistant City Attorney; Legal Advisor D) Two Internal Affairs Investigators The rest of the Police Department is divided into three Bureaus. Each Bureau is led by an Assistant Chief. The Patrol Bureau is the central provider of basic uniform police services for the City of Baytown. This bureau is the largest and most visible bureau in the Police Department, and normally the first to respond to calls from the public. The Patrol Bureau also oversees C.M.V. (Commercial Motor Vehicle), Canine Support; School Resource Officers, and the HOT SPOT Team. The Support Bureau is responsible for all support functions of the Police Department. The support functions are divided into three divisions: A) The Investigations Division B) The Jail/Detention Division C) The Support Services Division The Community Services Bureau is a conduit between the Police Department and the Public. This bureau is also responsible for in- service and enhanced police training. Programs in the Community Services Bureau include Crime Prevention, DARE, Crime Stoppers, Neighborhood Watch Programs, Citizens Police Academy and the Baytown Police Academy. Major Goals of the Police Department • Detect and apprehend those involved in criminal activities in the City of Baytown. • Provide quality written reports and records of all incidents investigated. • Conduct thorough follow up criminal investigations to enhance the certainty of successful prosecutions. • Reduction of crime through community involvement. • More actively solicit information and ideas from the public. • Promote Baytown Crime Stoppers as well as the Campus Crime Stoppers programs. 120 • Promote community involvement in the Citizens Police Academy and Alumni programs. • Reduce complaints against officers by conducting thorough internal affairs investigations. • Thoroughly investigate all complaints against Department personnel in a timely manner. • Increase efficiency in the jail relating to in processing and releases of persons and their property. • Increased enforcement of commercial vehicles through the CMV/Traffic Enforcement Unit. • Continue to move forward with technology, which assists in processing, identifying and accessing criminal information. • Develop a higher degree of expertise of Detectives in the investigation of criminal offenses through updated and advanced training. • Emphasize and encourage better and more thorough crime scene investigation and physical evidence collection to facilitate identifying the actor or what actually occurred. • Increase the pressure on narcotics users, sellers and distributors through proactive enforcement and prosecution. • Improve on career development and the quality of police supervision. • Update policies and procedures to meet the standards of Best Practices as outlined by the State of Texas. Major Objectives of the Police Department • Always striving to enhance good public relations by exhibiting the heart of a servant to the public whom we have sworn "To Serve and protect'. • Protect lives and property of all citizens equally, with our own lives if necessary, until justice prevails. • Patrol the City with a positive attitude and a determined focus toward deterring and detecting crimes, and apprehending those who commit those crimes. • Respond appropriately and professionally to all calls for police services. • Utilize and be receptive to new techniques and methods of investigations by encouraging innovative and proactive thinking of the investigators. 12000 POLICE • Reduction of the fear of crime, assisted by all officers in the Department. • Improvement of the Department image in the community. • To raise awareness among the criminal element that crime will never be tolerated here and such acts will result in swift apprehension and vigorous prosecution. Workload Measures 1. Calls for service 2. Offense reports written 3. Prisoners processed 4. AFIS Completed 5. To -Be Warrants Filed 6. Commitments Filed 7. New Officers Trained 8. Accident Reports 9. Total IA Complaints 10. Offenses Cleared 11. UCR Crimes 12. Cases Inactivated 13. Cases Unfounded 14. Cases Reported in the Period Added to Detective Queue for Follow -up 15. Public Information Requests Performance Measures • Provide a more secure environment for the Citizens of Baytown and to enhance the quality of life in our City. • Interface with the community and encourage the various community organizations to participate in the effort against criminal activity. Actual Budget Estimated Projected 2009 -10 2010 -11 2010 -11 2011 -12 53,044 53,000 49,024 53,000 13,302 13,400 13,352 13,400 6,186 6,100 6,880 6,400 1,401 1,400 1,446 1,450 300 350 190 300 1,917 1,700 1,856 1,900 25 17 8 8 1,991 21)200 1,900 2,000 34 40 32 35 8,831 8,600 9,032 8,900 5,064 4,900 4,808 5,000 3,655 3,800 3,348 3,500 11 20 12 12 1,198 1,200 1,018 1,200 8,331 9,000 7,082 8,000 1. Citations Issued 13,285 14,000 15,186 15,500 2. County/Felony Charges 1,992 2,200 2,100 2,100 3. Number violent crimes 322 300 250 300 4. Prisoners Released 6,036 5,900 6,698 6,300 5. Report Verifications 289 100 170 200 6. Reports Disseminated 3,888 3,800 3,314 3,800 7. Secondary Employees Apps. 70 85 100 80 121 CITY OF BAYTOWN SERVICE LEVEL BUDGET 2000 POLICE Actual Budget Estimated Adopted Acct# Acct Description 2009 -10 2010 -11 2010 -11 2011 -12 7100 Personnel Services 71002 Regular Wages $ 9,044,334 $ 9,630,514 $ 9,565,435 $ 9,785,596 71003 Part Time Wages 44,572 39,000 4,683 - 71009 Overtime 455,981 317,884 409,775 428,439 71021 Health & Dental Insurance 1,216,057 1,493,250 1,276,928 1,647,900 71022 TMRS 1,693,829 1,789,894 1,790,595 1,853,219 71023 FICA 692,179 726,245 743,632 756,623 71028 Workers Compensation 112,728 121,199 120,492 162,623 71041 Allowances 7,830 7,800 7,681 7,800 71051 Non - Recurring Bonus - - - 636,031 71091 Personnel Services Reimbursed (6,702) - - - Total Personnel Services 13,260,808 14,125,786 13,919,221 15,278,231 7200 Supplies 72001 Office 29,658 29,944 29,944 29,269 72002 Postage 7,931 8,500 8,500 8,500 72004 Printing 5,840 6,698 6,700 6,698 72005 Animal Feed 1,259 2,125 1,800 2,125 72006 Clothing Allowance 18,552 22,200 22,200 22,200 72007 Wearing Apparel 80,986 85,819 85,466 91,107 72016 Motor Vehicle 430,665 496,950 501,950 697,200 72021 Minor Tools 22,833 25,939 24,048 24,140 72026 Cleaning & Janitorial 13,264 12,491 15,395 12,491 72032 Medical 811 1,000 1,000 930 72036 Identification 23,336 32,412 32,412 32,162 72041 Educational 14,876 18,206 18,206 15,563 72061 Meeting Supplies 8,043 9,000 9,000 9,000 Total Supplies 658,054 751,284 756,621 951,385 7300 Maintenance 73001 Land 14,608 13,432 13,708 13,432 73011 Buildings 103,234 43,900 35,500 43,900 73027 Heating & Cooling System 13,427 14,683 4,275 14,683 73041 Furniture & Fixtures 29,059 27,662 27,662 4,486 73042 Machinery & Equipment 29,894 23,626 32,050 39,377 73043 Motor Vehicles 180,944 178,500 180,000 180,000 73046 Books 726 2,932 2,495 2,956 73053 Vehicle Repair - Collision 26,764 9,000 15,000 9,000 Total Maintenance 398,656 313,735 310,690 307,834 7400 Services 74001 Communication 8,182 9,572 10,992 9,572 74002 Electric Service 137,434 170,097 166,185 169,017 122 CITY OF BAYTOWN SERVICE LEVEL BUDGET 2000 POLICE Actual Budget Estimated Adopted Acct# Acct Description 2009 -10 2010 -11 2010 -11 2011 -12 74005 Natural Gas 8,493 10,854 10,854 10,854 74011 Equipment Rental 16,052 19,916 19,300 19,416 74021 Special Services 14,270 16,827 12,313 16,827 74026 Janitorial Services 26,602 28,609 27,359 28,609 74031 Wrecker Service 5,802 6,600 4,000 6,600 74036 Advertising 218 3,500 3,500 3,500 74041 Travel & Reimbursables 34,754 38,835 39,350 36,959 74042 Education & Training 56,657 68,486 71,641 41,821 74045 In -State Investigative Travel 2,722 4,276 4,276 4,276 74047 Support Of Prisoners 59,222 62,562 62,562 62,562 74071 Association Dues 4,164 5,935 6,087 5,734 74082 Confidential 17,500 20,000 20,000 13,000 Total Services 392,072 466,069 458,419 428,747 7500 Sundry Charges 75053 Accrued Claims Expense (432) - - - 75061 Medical - Preemployment 4,600 3,900 3,900 3,900 75064 Medical Services 4,469 7,000 7,000 7,000 Total Sundry Charges 8,637 10,900 10,900 10,900 Total Operating 8000 Capital Outlay 80001 Furniture & Equip <$5,000 82011 Building & Improvements 84042 Machinery & Equipment 84043 Motor Vehicles 182,000 Total Capital Outlay TOTAL DEPARTMENT 14,718,227 15,667,774 15,455,851 16,977,097 44,705 - 5,265 11,720 12,926 - - - 53,399 84,805 79,805 87,655 243,734 182,000 182,000 235,200 354,764 266,805 267,070 334,575 $ 15,072,991 $ 15,934,579 $ 15,722,921 $ 17,311,672 123 CITY OF BAYTOWN PROGRAM SUMMARY 2020 FIRE Program Description The Baytown Fire Department is an all- hazard risk management agency that consists of four major divisions: Administrative /Support, Operations, Prevention, and Training/Homeland Security. The Administrative /Support Services Division is responsible for organizing and directing the activities of the Baytown Fire Department. The Division provides strategic leadership and administrative support to the Department and ensures the citizens of Baytown receive effective fire and emergency service delivery. Fire Administration provides procurement, researches and analyzes performance and planning data, produces strategic and operational plans, plans and oversees construction of new and replacement facilities; analyzes operations for cost effectiveness, represents the department with government entities and other operating units, processes fire and EMS reports, and provides administrative and personnel support to all fire personnel. The Administrative staff coordinates with Human Resources for the recruitment and advancement of Fire Department personnel. Additionally, Administration establishes reviews, publishes and updates operational procedures and directives. The purpose of the Baytown Fire Department is to provide high quality, high value emergency and non - emergency services in a prompt, professional, compassionate manner and provide public education on fire and life safety issues. The Operations Division personnel provide the following services: fire and life safety education, fire suppression, emergency medical services, homeland security preparation and response, hazardous materials responses, technical rescue services, water rescue services and a variety of other emergency and non - emergency services. The division provides fire protection and medical first responder service to over seventy thousand citizens with a service coverage area of over 34 square miles. Additionally, the division operates two Special Operations Units; a Hazardous Materials Response Team, and a Technical Rescue Team, with the HazMat having its own specialized response apparatus and equipment. The Fire Prevention Division is primarily responsible for community risk reduction. The Division delivers public education, fire investigations, code inspections of public and mercantile buildings, plans review, and code enforcement. The Division provides significant interface with other city, county, and governmental agencies. They ensure compliance with all fire and life safety codes. Properties that are inspected can range from day care centers, to assisted living facilities, schools, restaurants and other businesses. Additionally, some items that are inspected include fire extinguishers, fire protection sprinkler systems, fire suppression systems, fire alarm systems, and occupant loads. The overall objective of the Prevention Division is lVspect all commercial occupancies to reduce incidents of unintentional injuries and property loss from fire or other hazards, while simultaneously heightening the life safety awareness of our citizens. The Training/Homeland Security Division has the primary responsibility for critical issues dealing with terrorism, both domestic and foreign and interfaces with Federal, State, County and industrial leaders throughout the City of Baytown area to assess current threats and to stay apprised of Homeland Security issues. Special Services include the management of our Regional Hazardous Materials Program as well as confined space, high angle, water rescue and the EMS First Responder Program. The Division is responsible for the development and management of all training needs and works closely with all other divisions to ensure we meet the departmental training needs. Major Goals • Prevent all fire deaths. • Prevent property losses from fire. • Prevent death from sudden cardiac arrest. • Prevent death from medical emergencies. • Prevent damage to the environment. • Prevent damage from natural disasters. • Prevent damage from man-made disasters. • Prevent negative economic community impact. • Prevent acts of terrorism within the community. Major Objectives • Involve all personnel in all aspects of life and fire safety at their locations. • Involve the community in neighborhood targeted life and fire safety programs. • Establish manageable performance based accountability systems at all levels of the department. • Provide manageable emergency response based on national standards of care. • Provide cost efficient and effective service based on NFPA 1710, ISO, and community expectations. • Aggressively deliver community risk reduction life and fire safety education to the community. • Aggressively work to prevent hazardous conditions. • Consistently respond promptly to all requests for emergency services. • Consistently ensure our actions are safe, professional, efficient, and effective. • Actively coordinate our service with other agencies in the region. Actively seek to provide other community services within the scope of our mission. • Provide WMD /CBRNE/HazMat services to the community and region. • Obtain International Accreditation for the Department. • Obtain an ISO rating of 1 for the Department. 020 F Workload Measures NFPA 1710 percentage of total incidents within Actual 2009 -10 Budget 2010 -11 Estimated 2010 -11 Projected 2011 -12 1. Fire Responses 1,668 1,800 1,868 1,800 2. Medical Responses 85% 3,376 3,200 3,224 3,300 3. HazMat/WMD Responses 301 325 310 325 4. Continuing Education (hours) 12,370 9,500 9,520 9,600 5. Plans Reviews 3. 471 575 570 585 6. Code Inspections a five minute response time for First Responder 1,791 1,814 1,729 1,826 7. Public Education Programs Adults 1,586 1,900 1,610 1,642 Civilian Injuries 5 Children 498 1,200 536 547 8. BEAT Alley Program Faculty 738 750 750 785 0 1 Students 10,558 10,700 10,690 10,903 Performance Measures 1. NFPA 1710 percentage of total incidents within a five minute response time for Initial Unit (includes one minute for turnout time) 74.19% 85% 66.60% 85% 2. NFPA 1710 percentage of total incidents within a nine minute response time for a full first alarm response 69% 75% 72.54% 75% 3. NFPA 1710 percentage of total incidents within a five minute response time for First Responder at an emergency medical incident 51.28% 70% 53.89% 70% 4. Civilian Injuries 5 5 4 5 5. Loss to Total Value Ratio 3.65% 12% 2.62% 8% 6. Civilian Fire Deaths 1 0 1 0 7. Investigations 62 60 72 74 8. Commercial Fires with Loss > $75,000 0 2 2 2 9. Residential Fires with a Loss > $25,000 8 12 12 12 10. Operate within budget constraints 100% 100% 100% 100% 125 CITY OF BAYTOWN SERVICE LEVEL BUDGET 2020 FIRE Actual Budget Estimated Adopted Acct# Acct Description 2009 -10 2010 -11 2010 -11 2011 -12 7100 Personnel Services 71002 Regular Wages $ 6,167,389 $ 6,953,943 $ 6,714,635 $ 7,198,800 71003 Part Time Wages 3,746 6,500 6,437 6,500 71009 Overtime 319,099 340,830 322,662 340,830 71021 Health & Dental Insurance 808,630 882,750 847,905 1,052,250 71022 TMRS 1,155,470 1,315,324 1,247,953 1,371,613 71023 FICA 471,354 534,720 517,980 570,643 71028 Workers Compensation 67,554 77,945 73,333 110,491 71041 Allowances 25,251 25,800 25,367 25,800 71051 Non - Recurring Bonus - - - 473,172 Total Personnel Services 9,018,493 10,137,812 9,756,272 11,150,099 7200 Supplies 72001 Office 7,435 8,100 7,966 8,100 72002 Postage 933 800 797 800 72004 Printing 552 1,000 751 1,000 72006 Clothing Allowance 3,414 3,840 3,679 3,840 72007 Wearing Apparel 93,895 130,853 127,014 118,855 72016 Motor Vehicle 77,441 111,338 99,692 137,336 72021 Minor Tools 10,864 13,975 11,544 13,975 72026 Cleaning & Janitorial 7,048 9,098 8,850 9,098 72031 Chemical 9,459 11,796 11,199 11,796 72032 Medical 2,122 2,150 2,147 2,150 72036 Identification 458 600 520 600 72041 Educational 28,184 171417 25,828 17,417 Total Supplies 241,805 310,967 299,987 324,967 7300 Maintenance 73001 Land 5,092 5,821 5,641 5,821 73011 Buildings 62,454 25,402 50,811 25,402 73027 Heating & Cooling System 4,899 6,750 4,424 6,750 73041 Furniture & Fixtures 2,029 2,000 1,916 2,000 73042 Machinery & Equipment 28,836 37,634 29,524 37,634 73043 Motor Vehicles 163,231 144,188 135,920 14411188 73045 Radio & Testing Equipment 1,238 - - - Total Maintenance 267,779 221,795 228,236 221,795 7400 Services 74001 Communication 1,857 4,161 4,136 4,161 74002 Electric Service 63,457 70,023 67,310 70,023 74005 Natural Gas 17,792 25,459 20,022 25,459 74011 Equipment Rental 3,518 4,000 3,100 4,000 74021 Special Services 3,509 3,285 3,676 3,785 74026 Janitorial Services 7,444 7,445 7,444 7,445 74041 Travel & Reimbursables 32,505 29,272 23,855 22,272 74042 Education & Training 22,060 32,454 23,475 25,454 126 CITY OF BAYTOWN SERVICE LEVEL BUDGET 2020 FIRE ::1 Actual Budget Estimated Adopted Acct# Acct Description 2009 -10 2010 -11 2010 -11 2011 -12 74051 Rents 401 4,420 4,111 4,420 74071 Association Dues 3,749 4,060 3,820 4,060 84045 Total Services 156,292 184,579 160,949 171,079 7500 Sundry Charges - Total Capital Outlay - TOTAL DEPARTMENT 75001 Contributions 540 540 540 540 75086 Interest Expense 25,966 - - - 1,299,895 Total Sundry Charges 26,506 540 540 540 Total Operating 8000 Capital Outlay 80001 Furniture & Equip <$5,000 82011 Building & Improvements 83031 Fences 84041 Furniture & Fixtures 84042 Machinery & Equipment 84045 Radio & Testing Equipment 84061 Other Equipment 85001 Construction 86011 Capital Lease Payments - Total Capital Outlay - TOTAL DEPARTMENT 9,710,875 10,855,693 10,445,984 11,868,480 92,079 19,800 19,605 11,800 28,315 10,000 9,500 10,000 27,145 - - - 69,703 7,300 7,125 - 232,653 120,547 119,710 95,650 - - - 55,000 - 43,750 43,100 31,750 850,000 - - - - 140,762 140,762 140,762 1,299,895 3429159 339,802 344,962 $ 11,010,770 $ 11,197,852 $ 10,785,786 $ 12,213,442 127 CITY OF BAYTOWN PROGRAM SUMMARY 2025 COMMUNICATIONS Program Description The Office of Emergency Management is made up of the Public Safety Communications Division. The Public Safety Communications division is a consolidated communications center responsible for dispatching all critical services provided by the City of Baytown. The Division serves as the telecommunications interface between the public and all emergency services (Police, Fire and EMS), as well as General Governmental services. Communications is also responsible for operations of the entire municipal 800MHz radio communications and data transmission system: over 1,100 radios, base stations, MDT's, antennas and towers. Major Goals • Improve the productivity, efficiency, and delivery of the Department's customer service. • Improve interdepartmental communications. • Improve productivity and efficiency of 9 -1 -1 telecommunications operations. • Complete the 800MHz Digital Radio upgrade project. • Maintain and improve AM 1610 emergency radio system. Improve accountability of Public safety and code enforcement personnel in the field. Major Objectives • Improve customer service systems for internal and external customers. • Create methods to improve departmental operating efficiency. • Improve community emergency information services. • Upgrade & Maintain Public Communications radio system to comply with FCC requirements. • Complete performance design parameters for 9 -1 -1 center to enable architectural and engineering drawings to be completed. • Seek Grants, Awards, and other funding opportunities for Communications resources. • Phase in digital data network access and use by Public Safety departments. Workload Measures Estimated 2010 -11 Projected 2011 -12 1. 9 -1 -1 Calls Received 53,600 57,350 2. Emergency Responses Dispatched 96,100 103,400 3. Percent Radios Operational 24/7 90% 4. Percent Radios Repaired within 24 Hours 20% *Radio Shop Maintenance Operations moved to ITS for FY2012. 128 CITY OF BAYTOWN SERVICE LEVEL BUDGET 2025 COMMUNICATIONS Actual Budget Estimated Adopted kcct# Acct Description 2009 -10 2010 -11 2010 -11 2011 -12 7100 Personnel Services 71002 Regular Wages $ 793,566 $ 792,870 $ 781,966 $ 728,421 71003 Part Time Wages 14,611 10,125 10,125 10,500 71009 Overtime 61,390 52,780 66,500 57,400 71021 Health & Dental Insurance 112,128 132,000 117,867 183,000 71022 TMRS 147,716 151,942 151,742 1425,469 71023 FICA 63,771 62,939 64,477 59,929 71028 Workers Compensation 1,771 2,528 2,255 1,478 71051 Non - Recurring Bonus - - - 51,684 Total Personnel Services 1,194,953 1,205,184 1,194,932 1,234,881 7200 Supplies 72001 Office 2,381 1,100 1,100 900 72002 Postage 9 250 250 150 72004 Printing - 1,000 1,000 800 72016 Motor Vehicle 2,337 1,500 11700 - 72021 Minor Tools 2,100 2,200 2,200 700 72045 Computer Software Supply - 1,850 1,850 - Total Supplies 6,827 7,900 8,100 2,550 7300 Maintenance 73011 Buildings 14,322 11,800 10,000 - 73027 Heating & Cooling System - 1,300 1,300 - 73041 Furniture & Fixtures 484 300 300 - 73042 Machinery & Equipment 12,008 12,000 12,000 10,800 73043 Motor Vehicles - 1,000 1,000 - 73045 Radio & Testing Equipment 142,963 91,750 90,000 - Total Maintenance 169,777 118,150 114,600 10,800 7400 Services 74001 Communication 1,690 2,520 2,520 2,520 74002 Electric Service 4,853 6,480 6,480 - 74011 Equipment Rental 123,756 80,000 84,000 171,360 74041 Travel & Reimbursables 12,919 4,500 4,500 3,600 74042 Education & Training 3,476 16,250 1,600 12,000 74071 Association Dues - 200 600 500 Total Services 146,694 109,950 99,700 189,980 Total Operating 1,518,251 1,441,184 1,417,332 1,438,211 8000 Capital Outlay 80001 Furniture & Equip <$5,000 1,288 3,000 3,000 3,000 84045 Radio &Testing Equipment - 92,751 - - Total Capital Outlay 1,288 95,751 3,000 3,000 TOTAL DEPARTMENT $ 1,519,539 $ 1,536,935 $ 1,420,332 $ 1,441,211 129 BAYTOWN S 130 CITY OF BAYTOWN PROGRAM SUMMARY 2030 EMERGENCY MANAGEMENT Program Description The Office of Emergency Management is made up of the Emergency Management Division. The Emergency Management Division coordinates all City -wide planning, preparation, mitigation, and response for major incidents, disasters, and homeland security issues. It also manages and co- chairs, with industry, the Local Emergency Planning Committee (LEPC), a Superfund Amendments and Reauthorization Act (SARA) mandated hazard planning, community education, and information committee. Emergency Management is responsible to coordinate FEMA and Homeland Security Grants, pre -and post - disaster federal and state funding, and facility hardening projects. The ASK BAYTOWN INFOLINE, the INFOWEB, and 5311 is operated and managed by OEM and is a multi -media portal for citizen questions, concerns or complaints. The Special Needs Registry, Texas 211, routes all of our citizens for emergency evacuations to the Baytown 5311 Customer Services Representatives to validate and coordinate medical special needs evaluations and evacuations. This Division also operates, manages and maintains the AM 1610 Emergency Radio System and Community Chemical Emergency Warning Siren System. Major Goals • Improve the productivity, efficiency, and delivery of the Department's customer service. • Improve Citizen issues, concerns, and complaint management and tracking. • Improve Disaster Planning and preparation of City Staff & departments. • Coordinate City-Wide facility hardening. • Begin hardening of City Facilities prior to Hurricane Season 2011 as funds become available. • Improve community disaster readiness and resilience. • Improve /upgrade Public Emergency Warning System. • Provide for First Responder Deployment post - disaster. Major Objectives • Improve customer service systems for internal and external customers. • Create methods to improve departmental operating efficiency. • Improve community emergency information services. • Manage GovQA use and improve City Management access to citizen issue status and tracking. • Complete COOP planning and create City-Wide pandemic plan. • Complete the total replacement of all City-Owned Community Chemical Emergency Warning Sirens and infrastructure. • Deliver at least 2 quality CERT programs annually. • Manage and provide for CERT continuing education and training opportunities. • Deliver at least two major community-wide disaster preparedness outreach programs. • Update and maintain City Basic Emergency Management Plan. • Maintain personnel competence and currency through providing and facilitating continuing education. • Maintain and Improve Employee Disaster Staging Plan. • Improve Web Page and manage social media information sharing with community • Validate and correct Texas 211 Special Needs Evacuation Registry prior to Hurricane Season 2010. • Seek Grants, Awards, and other funding opportunities for Emergency Management. • Automate Resident Evacuation Registration using RFID tags. Workload Measures Est. FY10 /11 Projected FY11 /12 1. Percent Warning Sirens Operational 24/7 95% 97% 2. CERT Training Classes Delivered 20 25 3. Residents Attending Community Outreach/Education 1,580 3,000 4. 5311 Resident Questions Resolved within 24 hrs 80% 85% 5. GovQA Resident Issues Completed within 10 days 75% 80% 6. State Emergency Planning Classification Advanced Advanced 131 CITY OF BAYTOWN SERVICE LEVEL BUDGET 2030 EMERGENCY MANAGEMENT Actual Budget Estimated Adopted Acct# Acct Description 2009 -10 2010 -11 2010 -11 2011 -12 7100 Personnel Services 71002 Regular Wages $ 150,216 $ 220,625 $ 197,363 $ 227,246 71009 Overtime 230 3,695 3,000 5,000 71021 Health & Dental Insurance 18,392 33,000 15,939 45,750 71022 TMRS 26,266 40,305 34,033 42,106 71023 FICA 11,062 16,305 14,483 17,446 71028 Workers Compensation 195 241 261 336 71051 Non - Recurring Bonus - - - 14,615 Total Personnel Services 206,361 3141171 265,079 352,499 7200 Supplies 72001 Office 6,737 7,650 7,650 7,500 72002 Postage 783 700 700 700 72004 Printing 2,281 2,700 2,700 2,700 72007 Wearing Apparel 1,112 750 750 750 72011 Disaster Supplies 12,704 11,800 11,800 9,500 72016 Motor Vehicle 2,834 13,000 10,000 8,000 72021 Minor Tools 3,392 4,050 4,000 3,000 72026 Cleaning & Janitorial 733 2,100 1,500 1,500 72041 Educational 3,854 3,000 3,000 3,600 72045 Computer Software Supply 663 6,600 6,600 6,000 72061 Meeting Supplies 1,494 1,900 1,500 1,500 Total Supplies 36,587 54,250 50,200 44,750 7300 Maintenance 73001 Land 2,430 5,000 4,025 4,025 73011 Buildings 24,284 10,500 10,500 8,000 73027 Heating & Cooling System - 2,500 2,500 2,500 73039 Miscellaneous 889 2,500 2,500 2,500 73041 Furniture & Fixtures 228 1,000 1,000 1,000 73042 Machinery & Equipment 12,524 13,150 13,150 9,500 73043 Motor Vehicles 6,672 10,000 10,000 7,500 73045 Radio & Testing Equipment 243 - 1,000 1,000 73048 Signal Systems - 2,500 2,500 2,500 Total Maintenance 47,270 47,150 47,175 38,525 7400 Services 74001 Communication 23,208 31,739 31,729 31,000 74002 Electric Service 11,651 15,920 15,920 15,920 74005 Natural Gas 170 1,000 1,000 1,000 74011 Equipment Rental - 6,777 7,000 7,000 74020 Outside Contracts 55,703 58,223 58,000 58,000 74021 Special Services 5,621 6,475 6,475 6,475 74026 Janitorial Services 5,449 7,200 7,200 7,200 74041 Travel & Reimbursables 7,155 13,361 13,361 13,000 74042 Education & Training 1,695 1,950 1,950 1,950 132 CITY OF BAYTOWN SERVICE LEVEL BUDGET 2030 EMERGENCY MANAGEMENT Actual Budget Estimated Adopted 1Acct# Acct Description 2009 -10 2010 -11 2010 -11 2011 -12 74071 Association Dues 939 1,050 1,050 1,050 74210 General Liability Ins 58 82 82 82 74220 Errors & Omissions 93 117 117 117 74281 Employee Fraud - 7 7 7 Total Services 111,742 143,901 143,891 142,801 7500 Sundry Charges 75086 Interest Expense 327 - - - Total Sundry Charges 327 - - - Total Operating 402,287 559,472 506,345 578,575 8000 Capital Outlay 80001 Furniture & Equip <$5,000 25,236 22,600 - 4,750 82011 Building & Improvements 9,000 - - - 84042 Machinery & Equipment - 7,000 7,000 - 84043 Motor Vehicles 15,460 - - - 86011 Capital Lease Payment - 22,455 22,455 22,455 Total Capital Outlay 49,696 52,055 29,455 27,205 TOTAL DEPARTMENT $ 451,983 $ 611,527 $ 535,800 $ 605,780 133 BAYTOWN s 134 CITY OF BAYTOWN PROGRAM SUMMARY 2040 EMERGENCY MEDICAL SERVICES Program Description The Emergency Medical Services Division is responsible for responding to calls for assistance in the event of injury or medical emergencies. These include on scene stabilization and transport to proper medical facilities. Care given to patients ranges from basic first aid to advanced life support measures. In May 2006 the Baytown Fire Control Prevention and EMS Tax District was established. This enables Emergency Medical Services Division to update ambulances, equipment and other essential items until the year 2010. Major Goals • Provide prompt, efficient out of hospital care to the level required to reduce pain and suffering. • Stabilize any patient to the degree necessary to provide safe, rapid transport to the appropriate medical facility. Major Objectives • Respond to and arrive at the scene of a call for medical assistance in less than nine minutes ninety percent of the time. • Provide treatment and stabilization at the scene in fifteen minutes or less for trauma patients and thirty minutes or less for medical patients. • Provide the receiving facility a complete assessment of patient condition and care given at the scene. • Provide continued monitoring of patient condition and additional treatment as needed during transport. • Maintain patient billing records and accurately bill and collect user fees, maintaining a non - adjusted collection rate of fifty -two percent. Workload Measures Actual 2009 -10 Budget 2010 -11 Estimated 2010 -11 Projected 2011 -12 1. Number of Responses 8,117 8,262 8,110 8,110 2. No Transport / Patient Refusal 3,059 2,891 2,800 2,800 3. Patient Transports 5,058 5,370 5,000 5,000 4. Call Load Per Day 22.21 22.63 22.00 22.00 Performance Measures 1. Treatment within 15 -30 minutes 96.2% 90% 96% 90% 2. Response Time All Calls < 9 Minutes 93.1% 90% 92% 90% 3. Collection Ratio (All Receivables) 62.75% 56% 60% 55% 135 CITY OF BAYTOWN SERVICE LEVEL BUDGET 2040 EMERGENCY MEDICAL SERVICES Actual Budget Estimated Adopted Acct# Acct Description 2009 -10 2010 -11 2010 -11 2011 -12 7100 Personnel Services 71002 Regular Wages $ 1,131,885 $ 1,137,420 $ 1,136,798 $ 1,138,517 71003 Part Time Wages 18,110 30,750 30,750 24,615 71009 Overtime 207,978 191,957 191,957 191,928 71021 Health & Dental Insurance 163,365 198,000 168,350 219,600 71022 TMRS 231,065 238,856 236,811 241,210 71023 FICA 99,229 99,305 101,552 102,074 71028 Workers Compensation 20,787 20,405 20,508 20,345 71051 Non - Recurring Bonus - - - 87,713 Total Personnel Services 1,872,419 1,916,693 1,886,726 2,026,002 7200 Supplies 72001 Office 2,566 3,000 3,000 3,000 72002 Postage 5,442 7,000 7,000 7,000 72004 Printing 2,986 4,000 4,000 4,000 72007 Wearing Apparel 3,592 4,900 4,900 4,900 72016 Motor Vehicle 40,490 53,299 53,299 70,000 72021 Minor Tools 66 250 250 250 72026 Cleaning & Janitorial 1,765 1,800 1,800 1,800 72032 Medical 79,371 100,000 100,000 83,299 72045 Computer Software Supplies 124 200 200 200 Total Supplies 136,402 174,449 174,449 174,449 7300 Maintenance 73011 Buildings 11,425 7,500 7,500 7,500 73027 Heating & Cooling System - 600 600 600 73041 Furniture & Fixtures 164 500 500 500 73042 Machinery & Equipment 89 1,500 1,500 1,500 73043 Motor Vehicles 1,591 5,000 5,000 5,000 73045 Radio & Testing Equipment 1,390 - - - Total Maintenance 14,659 15,100 15,100 15,100 7400 Services 74002 Electric Service 4,102 6,400 6,400 6,400 74005 Natural Gas 797 800 800 800 74006 Telephone & Phone Line Svs - - 8,500 - 74021 Special Services 6,300 8,500 - 8,500 74041 Travel & Reimbursables 4,397 4,300 4,300 4,300 74042 Education & Training 3,218 4,695 4,695 4,695 74071 Association Dues 1,264 3,195 3,195 3,195 Total Services 20,078 27,890 27,890 27,890 7500 Sundry Charges 75086 Interest Expense 1,354 - - - Total Sundry Charges 1,354 - - - Total Operating 2,044,912 22134,132 2,104,165 2,243,441 136 CITY OF BAYTOWN SERVICE LEVEL BUDGET 2040 EMERGENCY MEDICAL SERVICES Actual Budget Estimated Adopted Acct# Acct Description 2009 -10 2010 -11 2010 -11 2011 -12 8000 Capital Outlay 86011 Capital Lease Payments - 23,319 23,319 - Total Capital Outlay - 23,319 23,319 - TOTAL DEPARTMENT $ 2,044,912 $ 2,157,451 $ 2,127,484 $ 2,243,441 137 CITY OF BAYTOWN PROGRAM SUMMARY 3000 PUBLIC WORKS ADMINISTRATION Program Description The administrative support staff maintains service and maintenance records for Public Works/Utilities. The support staff is also responsible for handling all personnel related duties such as time keeping, payroll data forms, workers compensation, and all clerical related duties necessary for the Director of Public Works and both Assistant Directors. The staff responds to residents' needs both in person and by telephone; and maintains excellent customer service. The support staff is responsible for dispatching work orders to the field crews via radio and also acts as a liaison among the field crews, citizens and supervisors. The support staff ensures all purchases made are in compliance with the budget as well as monitoring contracts to make sure expenditures do not exceed contract amounts. Major Goals • Respond to citizen concerns and dispatch to the appropriate division within a reasonable time frame. • Maintain excellent service to the citizens when they come to Public Works or call on the telephone. Major Objectives • Provide accurate and complete information to citizens calling Public Work • Accurately enter payroll data for all Public Works employees. Workload Measures Actual 2009 -10 Budget 2010 -11 Estimated 2010 -11 Projected 2011 -12 1. Telephone Calls 30% 30% 30% 30% 2. Dispatch calls routed to proper division. 30% 30% 40% 30% 3. Assist Citizens or Employees 40% 40% 40% 40% 4. Accountability /recordable work time 100% 100% 100% 100% Performance Measures 1. Customer dissatisfaction reports 5% 5% 5% 5% 2. Answering telephone calls on first ring 95% 95% 95% 95% 3. Accurate information to citizens 95% 95% 95% 95% 138 CITY OF BAYTOWN SERVICE LEVEL BUDGET 3000 PUBLIC WORKS ADMINISTRATION Actual Budget Estimated Adopted kcct# Acct Description 2009 -10 2010 -11 2010 -11 2011 -12 7100 Personnel Services 71002 Regular Wages $ 195,493 $ 193,327 $ 176,255 $ 179,091 71009 Overtime 3,259 2,726 1,351 2,992 71021 Health & Dental Insurance 24,490 33,000 23,667 36,600 71022 TMRS 35,150 35,873 32,862 33,664 71023 FICA 15,105 15,046 13,553 13,980 71028 Workers Compensation 244 272 221 260 71041 Allowances 5,511 3,600 3,600 3,600 71051 Non - Recurring Bonus - - - 11,707 Total Personnel Services 279,252 283,844 251,509 281,894 7200 Supplies 72001 Office 16,640 8,000 14,000 16,000 72002 Postage 1,300 3,500 3,000 3,500 72021 Minor Tools 142 - - - 72026 Cleaning & Janitorial 8,122 7,500 8,500 9,000 72032 Medical 402 400 200 400 72041 Educational 679 250 1,000 12250 Total Supplies 27,285 19,650 26,700 30,150 7300 Maintenance 73011 Buildings 51,757 15,000 20,000 20,000 73027 Heating & Cooling System 5,665 9,000 7,000 9,000 73041 Furniture & Fixtures 1,598 1,600 500 1,600 Total Maintenance 59,020 25,600 27,500 30,600 7400 Services 74001 Communication 3,752 3,585 3,300 3,585 74002 Electric Service 42,954 78,100 50,000 70,000 74005 Natural Gas 12,063 12,500 7,000 12,500 74011 Equipment Rental 1,859 1,900 2,640 2,640 74026 Janitorial Services 9,089 9,600 10,000 10,000 74041 Travel & Reimbursables 508 500 500 500 74042 Education & Training 2,866 6,000 5,000 6,000 74071 Association Dues 316 400 250 400 Total Services 73,407 112,585 78,690 105,625 7500 Sundry Charges 75086 Interest Expense 1,140 - - - Total Sundry Charges 1,140 - - - Total Operating 440,104 441,679 384,399 448,269 8000 Capital Outlay 80001 Furniture & Equipment < $5,000 - 1,650 1,107 - 83031 Fences - 9,000 - - 86011 Capital Lease Payments - - 9,000 - Total Capital Outlay - 10,650 10,107 - TOTAL DEPARTMENT $ 440,104 $ 452,329 $ 394,506 $ 448,269 139 CITY OF BAYTOWN PROGRAM SUMMARY 3010 STREETS &DRAINAGE Program Description The Streets Maintenance Division includes two street sweepers for cleaning the streets. The division operates two asphalt- patching crews that repair potholes, make repairs to streets due to utility work, tie in new driveways and maintain city access and parking facilities. One street maintenance crew operates to repair and maintain concrete streets and sidewalks. This crew also assists the drainage maintenance crews with needed concrete work and when work is being performed in the CDBG target area. The Drainage Division utilizes one crew to maintain drainage facilities, including cleaning of roadside ditches on an approximate five -year schedule, sets drainage pipe for residents as required and repairs storm drain inlets and lines. The Restoration Division repairs, replaces streets, driveways, curb & gutter and sidewalks that were removed to repair utilities. They also assist the Drainage Division crews needing concrete work; and when work is being preformed for CDBG projects. This division also includes a capital drainage improvement crew that makes drainage system improvements such as new structures, major system upgrades, and area drainage system realignments. Major Goals • Respond to citizens complaints in a timelier manner. • Increase the productivity of the drainage maintenance and capital drainage crews. • Increase the productivity of the concrete crew by cross training personnel. • Do more preventive repairs on streets. • Repair; replace sidewalks, driveways, curb & gutters, streets within 'reasonable and acceptable timely manner. Major Objectives • More efficient scheduling of workload. • Hold our employees more accountable for the quality of their work. • Improve Customer Service Restore property to same or better conditions. Workload Measures Actual 2009 -10 Budget 2010 -11 Estimated 2010 -11 Projected 2011 -12 1. Number of street cutouts — full depth repairs 150 150 150 150 2. Frequency of Sweeping a. Residential 1 1 4 4 b. Main Thoroughfares 12 12 12 12 3. Drainage maintenance linear feet 4,000 4,000 20,000 20,000 4. Number of pipe jobs a. New Driveways installed —jobs 12 12 12 12 b. Ditches piped -jobs 12 12 12 12 5. Number Potholes Repaired 3,500 5,000 2,000 3,000 Performance Measures 1. Square yard pavement replaced 9,860 10,000 9,900 15,000 2. Percentage of sweeping done on time. 90% 80% 95% 98% 3. Footage of pipe installed a. Driveways pipe -ft. 240 240 240 240 b. Ditches piped -ft. 900 1,000 600 1,500 140 CITY OF BAYTOWN SERVICE LEVEL BUDGET 3010 STREETS &DRAINAGE Actual Budget Estimated Adopted tcct# Acct Description 2009 -10 2010 -11 2010 -11 2011 -12 7100 Personnel Services 71002 Regular Wages 71009 Overtime 71011 Extra Help/Temporary 71021 Health & Dental Insurance 71022 TMRS 71023 FICA 71028 Workers Compensation 71051 Non - Recurring Bonus 64,030 Total Personnel Services 7200 Supplies 72007 Wearing Apparel 72016 Motor Vehicle 72021 Minor Tools 72031 Chemical 1,278,669 Total Supplies 7300 Maintenance 73025 Streets Sidewalks & Curbs 73026 Storm Drains 73042 Machinery & Equipment 73043 Motor Vehicles Total Maintenance 7400 Services 74001 Communication 74011 Equipment Rental 74021 Special Services 74041 Travel & Reimbursables 74042 Education & Training 74071 Association Dues Total Services 7500 Sundry Charges 75086 Interest Expense Total Sundry Charges Total Operating 8000 Capital Outlay 80001 Furniture & Equip <$5,000 83025 Streets Sidewalks & Curbs 83026 Storm Drains 84042 Machinery & Equipment 84043 Motor Vehicles 86011 Capital Lease Payments 86013 Outside Capital Lease Pymts 69,258 Total Capital Outlay TOTAL DEPARTMENT $ 861,010 $ 874,660 $ 845,643 $ 698,838 86,473 17,190 17,190 12,504 19,099 - - - 169,442 305,250 169,567 188,025 163,764 160,244 155,051 128,967 69,258 63,694 64,030 53,264 30,664 28,810 27,188 24,287 - - - 47,978 1,399,710 1,449,848 1,278,669 1,153,863 17,957 20,100 20,600 15,600 88,418 112,000 108,000 120,000 13,894 12,600 12,600 5,600 12418 1,100 800 850 121,687 145,800 142,000 142,050 215,244 168,000 168,000 128,000 53,851 68,500 68,500 61,500 6 - - - 331,066 252,250 300,000 191,500 600,167 488,750 536,500 381,000 - 1,000 1,000 1,000 1,698 3,500 3,500 2,500 812259 15,000 15,000 15,000 1,212 1,500 1,500 1,200 3,972 16,400 16,400 10,700 79 400 400 400 88,220 37,800 37,800 30,800 6,856 - - - 6,856 - - - 2,216,640 2,122,198 1,994,969 1,707,713 - - 120,000 - 37,076 250,000 250,000 250,000 69,517 141,000 - 100,000 - 418,500 70,981 - 125,128 - - - - 61,731 61,731 32,354 31,739 35,160 35,160 - 263,460 906,391 537,872 382,354 $ 2,480,100 $ 3,028,589 $ 2,532,841 $ 2,090,067 141 CITY OF BAYTOWN PROGRAM SUMMARY 13020 TRAFFIC CONTROL Program Description The Traffic Control Operations Division conducts traffic - engineering studies, receives and investigates traffic requests, recommends installation and removal of traffic control devices in conformance with the latest revision of the Texas Manual of Uniform Traffic Control Devices. This division also installs, maintains and repairs all traffic control devices. These devices include traffic signals, flashing beacons, signs, barricades and pavement markings. Traffic studies performed include turning movement counts, 24 -hour volume counts, collision diagrams, speed, and delay studies. Major Goals • Improve the safety and efficiency of the street system by the timely maintenance and installation of approved traffic control devices. • Assist other departments /divisions in the application of signs and markings to provide information and direction for parking and access to city facilities. • Review of existing traffic controls to insure continuing applicability with changing demands. • Provide timely response for the repair of traffic control devices giving priority to regulatory signs and traffic signals. Major Objectives • Develop and implement traffic calming measures. • Develop and implement accident reduction program. • Develop traffic monitoring program to identify changing traffic patterns for use in the following: Provide input to CIP process using roadway capacity analysis. Prioritize traffic signal improvements using critical lane volume and analysis, including modernization, phase removal /addition. • Improve sign maintenance criteria. • Continue street marker replacement to meet MUTCD mandate. • Retro Reflectivity Sign Replacement Workload Measures Actual 2009 -10 Budget 2010 -11 Estimated 2010 -11 Projected 2011 -12 1. Number of Request for Traffic Study 5 12 5 6 2. Sign Fabrication 832 589 884 1,500 3. Sign Service Calls 1,300 200 1,700 1,000 4. Traffic Signal Service Calls 414 250 350 350 5. Traffic Signal Preventative Maintenance 174 200 135 150 6. Freeway lighting fixtures 113 426 100 150 Performance Measures 1. Traffic Studies Complete 5 12 2 6 2. Signal Calls responded to within 1 hour 95% 90% 98% 98% 3. Safety Street Lighting Repaired 97 200 30 60 4. Annual Signal Maintenance 100% 100% 100% 100% 5. Linear feet of pavement markings /painted 14,970 23,000 104,164 57,142 142 CITY OF BAYTOWN SERVICE LEVEL BUDGET 3020 TRAFFIC CONTROL Actual Budget Estimated Adopted Acct# Acct Description 2009 -10 2010 -11 2010 -11 2011 -12 7100 Personnel Services 71002 Regular Wages $ 271,906 $ 337,939 $ 303,342 $ 329,315 71009 Overtime 17,464 5,750 10,000 10,005 71021 Health & Dental Insurance 65,431 66,000 54,835 91,500 71022 TMRS 50,005 61,752 54,035 61,519 71023 FICA 20,150 241,148 23,329 25,400 71028 Workers Compensation 4,693 5,677 5,416 7,450 71051 Non - Recurring Bonus - - - 21,717 Total Personnel Services 429,649 501,266 450,957 546,906 7200 Supplies 72001 Office 2,148 - - - 72007 Wearing Apparel 3,919 3,200 5,000 5,000 72016 Motor Vehicle 16,050 20,000 17,000 20,000 72021 Minor Tools 2,108 2,550 2,550 2,550 72026 Cleaning & Janitorial 1,078 600 600 600 72056 Street Marking 65,122 100,000 100,000 100,000 Total Supplies 90,425 126,350 125,150 128,150 7300 Maintenance 73011 Buildings 17,671 2,500 3,000 3,000 73027 Heating & Cooling System 167 500 500 500 73028 Electrical Maintenance 12,877 50,000 50,000 50,000 73042 Machinery & Equipment 1,801 2,000 2,000 2,000 73043 Motor Vehicles 28,340 30,000 25,000 25,000 73044 Street Signs 56,417 40,000 60,000 75,000 73048 Signal Systems 225,057 200,000 150,000 150,000 73049 Barricades 9,739 10,000 10,000 10,000 Total Maintenance 352,069 335,000 300,500 315,500 7400 Services 74001 Communication 869 900 900 1,970 74002 Electric Service 89,592 117,000 117,000 117,000 74021 Special Services 30,763 40,000 35,000 40,000 74041 Travel & Reimbursables 72 500 500 500 74042 Education & Training 1,563 4,700 4,700 4,700 74071 Association Dues 60 900 400 900 Total Services 122,919 164,000 158,500 165,070 7500 Sundry Charges 75086 Interest Expense 1,801 - - - Total Sundry Charges 1,801 - - - Total Operating 996,863 1,126,616 1,035,107 1,155,626 8000 Capital Outlay 84043 Motor Vehicle - 27,000 - - 84048 Signal Systems - 150,000 150,000 150,000 Total Capital Outlay - 177,000 150,000 150,000 TOTAL DEPARTMENT $ 996,863 $ 1,303,616 $ 1,185,107 $ 1,305,626 143 CITY OF BAYTOWN PROGRAM SUMMARY 3030 ENGINEERING Program Description Provide professional engineering services for publicly funded Capital Improvement Projects (CIP) and oversee other publicly and privately funded infrastructure projects. Plan, program, design, and manage construction and engineering projects for improvement and expansion of municipal infrastructure. Develop and analyze courses of action for project development and recommend the best strategy for construction and engineering of CIP. Provide information to the public and other City departments as requested. Major Goals • Improve management of Capital Improvement Projects to ensure quality construction; and that it is completed on schedule and within budget. • Improve City services by reducing the backlog of maintenance and repair activities through Capital Improvement Projects, providing timely customer responses, and enforcing warranty issues. • Provide a thorough review of construction drawings and plats submitted for approval through the Development Review Committee in a timely manner. • Increase the use of technology to reap the benefits of cost/time savings, and increased productivity. • Improve the professional working relationship with: the citizens of Baytown; other City departments; community organizations; local, State, and Federal agencies; consulting engineers; and contractors. Major Objectives • Assist with the implementation of the National Pollution Discharge Elimination System (NPDES), Phase II storm water management program and permitting process. • Continue to improve the review of development drawing and plat review through the Development Review Process. ➢ Continually review and update standard detail sheet specifications to keep up with technological advance in materials and methods of construction (ongoing). ➢ Review and update standard specifications to keep up with technological advance in materials and methods of construction. ➢ Review and update ordinances. ➢ Review and revise policies. • Maintain and update Microsoft Project Management software system for design/construction management. Continue to improve on the tracking of internal documents. Continually review and fine -tune checklists used for review of construction plans and plats. • Conduct informational meetings with contractors and sub - contractors. • Continue to develop and maintain a master Capital Improvement Program (CIP) schedule for departmental/administration use. Workload Measures Actual 2009 -10 Budget 2010 -11 Estimated 2010 -11 Projected 2011 -12 1. Surveys performed (misc. construction, design and fact - finding) 300 300 315 300 2. Projects inspected in -house (design projects plus misc. utility projects) 95 100 80 75 3. Projects inspected by outside firm 2 1 0 0 4. Projects designed by in -house 28 35 15 15 5. Projects designed by outside firm 39 35 20 15 Performance Measures 1. Plats reviewed within 10 days 100% 100% 100% 100% 2. Construction Contracts completed within contract time 90% 90% 95% 100% 3. Design Contracts completed within contract time 98% 82% 95% 100% 4. Residential Plans Review 1 to 5 Days N/A N/A N/A N/A 5. Commercial Plans Review 1 to 20 Days 100% 100% 100% 100% 144 CITY OF BAYTOWN SERVICE LEVEL BUDGET 3030 ENGINEERING Actual Budget Estimated Adopted kcct# Acct Description 2009 -10 2010 -11 2010 -11 2011 -12 7100 Personnel Services 71002 Regular Wages $ 443,414 $ 550,096 $ 552,557 $ 555,785 71003 Part Time Wages 58,581 2,000 - - 71009 Overtime 4,188 2,000 45 - 71011 Extra Help/Temporary 1,113 - - - 71021 Health & Dental Insurance 65,737 82,500 65,553 91,500 71022 TMRS 78,114 102,397 100,816 102,178 71023 FICA 37,014 41,930 41,584 42,117 71028 Workers Compensation 898 1,237 1,023 1,199 71041 Allowances 7,207 7,800 7,679 7,800 71051 Non - Recurring Bonus - - - 35,509 Total Personnel Services 696,266 789,960 769,257 836,088 7200 Supplies 72001 Office 7,061 9,069 9,000 8,712 72002 Postage 577 800 700 800 72004 Printing 2,234 2,000 2,000 2,000 72007 Wearing Apparel 1,023 600 671 800 72016 Motor Vehicle 12,548 15,000 14,600 18,720 72021 Minor Tools 991 1,000 1,000 12000 72061 Meeting Supplies 621 615 615 600 Total Supplies 25,055 29,084 28,586 32,632 7300 Maintenance 73041 Furniture & Fixtures 929 1,000 1,000 1,000 73042 Machinery & Equipment 1,132 21100 2,000 1,500 73043 Motor Vehicles 6,709 8,000 8,000 8,000 Total Maintenance 8,770 11,100 11,000 10,500 7400 Services 74001 Communication 239 - - 600 74036 Advertising - 200 150 200 74041 Travel & Reimbursables 2,102 6,000 4,500 4,000 74042 Education & Training 3,555 9,000 8,500 6,000 74071 Association Dues 1,009 1,900 1,800 1,670 Total Services 6,905 17,100 14,950 12,470 Total Operating 736,996 847,244 823,793 891,690 8000 Capital Outlay 80001 Furniture & Equip <$5,000 1,190 4,600 4,600 4,600 Total Capital Outlay 15190 4,600 4,600 4,600 TOTAL DEPARTMENT $ 738,186 $ 851,844 $ 828,393 $ 896,290 145 BAYTOWN S 146 CITY OF BAYTOWN PROGRAM SUMMARY 4000 PUBLIC HEALTH Program Description The Department consists of six divisions: Environmental Health, Mosquito Control, Neighborhood Protection, Storm Water Management, Emergency Medical Services and Animal Services. The Department is responsible for the public environmental health concerns of the City. Included programs are: food establishment permits and inspections, public swimming pool permits and inspections, vector control (mosquito related public health and nuisance issues), environmental pollution complaints, neighborhood public nuisance complaints (high grass, weeds, illegal dumpsites and junk vehicles), public education and information opportunities, major scheduled clean up activities, storm water quantity and quality issues, "911" emergency ambulance response and quality animal services. Major Goals • Prevention of food borne illness or disease and/or disease transmission to and between humans. • Improvement of access to public and environmental health information and issues by the general public. Workload Measures Increase the number of properties maintained in compliance within the City. Increase public awareness and understanding of environmental health, mosquito control, animal services, litter abatement and storm water issues. Maintain infrastructure and resources to effectively meet the needs of the community. Major Objectives • Continuation of standardized risk assessment and inspection program for food establishments, mosquito control, neighborhood protection and storm water. • Improve compliance resolution percentages of complaints in all divisions. • Improve web site access and establish routine information updates both on web site and in local media. • Maintain minimal levels of acceptable services and programs. • Provide quality animal services at the Animal Services Shelter and Adoption Center. Actual Budget Estimated Projected 2009 -10 2010 -11 2010 -11 2011 -12 1. Food service establishments permits 451 500 500 500 2. Temporary events 201 150 200 200 3. Public pools inspected 86 80 86 90 4. Mosquito control miles sprayed/larvacided 16,759 10,000 16,000 16,000 5. Neighborhood Protection complaints 3,944 6,000 5,000 6,000 6. Neighborhood Protection miles surveyed 16,862 12,000 20,000 20,000 7. Neighborhood Protection scheduled clean up events 4 4 4 4 8. Animal pickups 3,959 4,500 4,200 4,500 9. Animal redemptions 423 600 500 600 10. Animal surrenders 1,988 2,500 1,900 2,500 11. Bite incidents 105 150 100 150 12. Adoptions 819 1,200 900 1,200 Performance Measures 1. Food service inspections 1,656 1,700 1,800 1,800 2. Pools inspections 340 400 400 400 3. Mosquito Control Adulticide application hours 1,397 800 1,000 1,000 4. Mosquito Control Larvicide application/ 666 600 700 700 surveillance hours 5. Neighborhood Protection complaints resolved 3,606 6,000 4,000 6,000 6. Animal redemptions 423 600 450 600 7. Animal adoptions 819 1,200 850 1,200 147 CITY OF BAYTOWN SERVICE LEVEL BUDGET 4000 PUBLIC HEALTH Actual Budget Estimated Adopted Acct# Acct Description 2009 -10 2010 -11 2010 -11 2011 -12 7100 Personnel Services 71002 Regular Wages 71003 Part Time Wages 71009 Overtime 71011 Extra Help/Temporary 71021 Health & Dental Insurance 71022 TMRS 71023 FICA 71028 Workers Compensation 71041 Allowances 71051 Non - Recurring Bonus 70,048 Total Personnel Services 7200 Supplies 72001 Office 72002 Postage 72004 Printing 72005 Animal Feed 72007 Wearing Apparel 72010 Garbage Bags 72016 Motor Vehicle 72021 Minor Tools 72026 Cleaning & Janitorial 72031 Chemical 72032 Medical 72041 Educational 200,480 Total Supplies 7300 Maintenance 73001 Land 73011 Buildings 73027 Heating & Cooling System 73041 Furniture & Fixtures 73042 Machinery & Equipment 73043 Motor Vehicles Total Maintenance 7400 Services 74001 Communication 74002 Electric Service 74005 Natural Gas 74011 Equipment Rental 74021 Special Services 74026 Janitorial Services 74041 Travel & Reimbursables 74042 Education & Training 148 $ 890,986 $ 941,126 $ 897,768 $ 929,469 7,495 10,500 10,500 9,750 21,966 21,480 18,296 18,580 11,410 - - - 131,605 173,250 139,574 201,300 161,340 175,868 167,814 175,798 67,457 72,241 70,048 73,591 4,976 6,542 5,643 6,208 20,519 16,200 19,001 21,600 - - - 67,804 1,317,754 1,417,207 1,328,644 1,504,100 14,222 14,600 14,800 141,400 8,404 8,500 8,300 8,500 4,279 7,600 6,100 5,450 5,407 4,984 2,000 4,984 4,666 5,390 4,730 5,390 - 600 600 600 40,266 39,900 36,700 56,150 12,625 12,150 12,050 12,700 10,264 9,630 8,800 6,320 93,976 100,800 100,800 98,300 1,912 3,300 4,000 1,800 1,302 1,650 1,600 1,356 197,323 209,104 200,480 215,944 2,608 2,640 2,640 2,640 32,843 17,850 17,100 14,000 2,617 7,600 7,900 7,600 539 900 900 900 977 4,000 3,000 4,000 27,082 21,000 21,600 21,000 66,666 53,990 53,140 50,140 160 - - - 47,844 58,000 61,000 58,000 10,608 6,000 7,300 6,000 7,317 10,500 10,500 9,000 46,226 61,740 53,700 66,721 3,735 6,940 6,940 6,940 10,490 12,640 11,500 11,340 5,738 8,950 8,300 8,650 CITY OF BAYTOWN SERVICE LEVEL BUDGET 4000 PUBLIC HEALTH Actual Budget Estimated Adopted kcct# Acct Description 2009 -10 2010 -11 2010 -11 2011 -12 74056 Vacant Lot Cleaning 74058 Landfill Fees 74071 Association Dues Total Services 7500 Sundry Charges 75051 Court Costs Total Sundry & Other 7700 Miscellaneous 77109 Bytn Beautification Adv Comm Total Miscellaneous 7500 Sundry Charges 75086 Interest Expense Total Sundry Charges Total Operating 8000 Capital Outlay 82011 Buildings & Improvements 84042 Machinery & Equipment 84043 Motor Vehicles 85001 Construction 86011 Capital Lease Payments 336,558 Total Capital Outlay TOTAL DEPARTMENT 136,120 125,376 125,376 125,376 64,012 46,540 54,900 54,960 4,308 5,390 5,090 5,018 336,558 342,076 344,606 352,005 2,329 2,000 4,500 3,000 2,329 2,000 4,500 3,000 6,430 25,000 15,000 18,000 6,430 25,000 15,000 18,000 2,183 - - - 2,183 - - - 1,929,243 2,049,377 1,946,370 2,143,189 106,694 - - - 17,284 17,300 - - 26,753 27,000 - - 24,986 - - - - 32,966 32,966 32,966 175,717 77,266 32,966 32,966 $ 2,104,960 $ 2,126,643 $ 1,979,336 $ 2,176,155 149 CITY OF BAYTOWN PROGRAM SUMMARY 5000 PARKS &RECREATION Program Description The Parks and Recreation Department is responsible for the direction, supervision, operation and maintenance of forty-seven parks, comprising more than 1,083.81 acres, of which 584 acres are fully developed requiring regular maintenance. The Department is responsible for mowing over 120 miles of the City's medians /parkways, roadsides, ditches, alleys and the grounds of City Hall. They also operate a greenhouse /tree nursery at the Park Street Service Center. The Department is responsible for the City's recreation programs, special events, athletics, Pirates Bay Water Park, Calypso Cove, Bergeron Park Splash Deck, Roseland Park Spray Park, two skate parks, a Bark Park and rental facilities. In addition, the Department maintains the Bayland Waterfront Marina and Boat Launching Facility, Eddie V. Gray Wetlands Education and Recreation Center, and the Baytown Nature Center. Supervisory staff and operations personnel handle planning, grant writing, renovations and construction of many City facility improvements. In addition to daily and seasonal maintenance operations, the Parks and Recreation Department sponsors and co- sponsors, with considerable volunteer support, many youth/adult programs, plus special events such as the July P and 4d' Celebration, Special Olympics Track Meet, Senior Olympics, softball tournaments, art shows, the Grito Fest, Christmas Parade and other community events. The newly added Nurture Nature Festival highlighting the Baytown Nature Center and the Wetlands Center promises to be a successful festival. The Department works closely with the Parks and Recreation Advisory Board in linking citizens to the planning of facility operations, programs, and events. Key staff has Transportation HUB and Liaison duties under the City's Emergency Management Plan. The Friends of the Baytown Nature Center, The Friends of the Eddie V. Gray Wetlands Education and Recreation Center and the Goose Creek Stream Development Committee are committees on which the staff consult, monitor and assist. This year's budget includes 44 full -time employees and more than 150 part-time employees, most of who are employed on a seasonal basis. This includes Wetlands Center and Baytown Nature Center employees, building attendants and seasonal park maintenance staff and both Pirates Bay Water Park and Calypso Cove. The Department has added an enterprise fund for the new Pirates Bay Water Park which opened on June 23, 2010 150 and Calypso Cove that opens on May 28, 2011. The new facilities require over 150 part time employees including life guards, concession workers, ticket takers and maintenance personnel. At least two of the major goals set by the Baytown's Comprehensive Plan lay within the scope of this department. Those are beautification and expanded recreational opportunities. Major Goals • Demonstrate sensitivity to citizen's needs in planning programs and facilities. • Follow the goals and objectives of the updated Parks, Recreation, Open Space and Greenway Master Plan that includes a citywide trail plan. • Support the accomplishment of the City Council's Visioning priorities which include, but are not limited to: Development and Redevelopment, Infrastructure Maintenance and Improvement, and Creating a Community we can all be proud of • Expand promotional and marketing efforts for all special events and programs • Expand recreation opportunities, especially for youth. • Improve the community's image and appearance by providing quality recreation programs and safe, well - maintained parks and open spaces. • Heighten community awareness of the parks and recreation services available. • Ensure that maintenance standards are kept current, and continue to make improvements. • Maintain scheduled Municipal Development District (MDD) construction projects and improvements for park facilities. • Soften Baytown's image by enhancing and promoting the City's environmental resources. • Follow the guidelines of the Aquatic Facilities Study to add and improve the aquatic facilities of the department. • Continue to beautify the city's medians. Major Objectives • Solicit citizen involvement in planning of events, programs and new facilities. • Maintain mowing rotation times with a goal in the Parks at 2 weeks, Medians at 2 weeks, Roadsides at 7 weeks and Slope Mowing at 7 weeks. • Increase scope of weed control programs on medians and right of ways. • Provide increased information to media and make regular presentations to community groups. 5000 PARKS &RECREATION • Continue tree /shrub nursery operations, plant at least 30 sizable trees in parks, and provide over 1,000 saplings for Arbor Day. • Inspect playgrounds on a consistent basis. Workload Measures • Clean park facilities and remove litter a minimum of two times per week in all parks and seven days week in heavily used parks. Actual Budget Estimated Projected 2009 -10 2010 -11 2010 -11 2011 -12 1. Number of grant applications submitted 2 2 4 2 2. Playground inspections 12 12 12 12 3. Park Mowing Rotation Mow 3 weeks Mow 2 weeks Mow 2 weeks Mow 2 weeks Park Trimming Rotation Trim 3 weeks Trim 2 weeks Trim 2 weeks Trim 2 weeks 4. Right -of -ways mowing rotation 8 Weeks 6 weeks 7 Weeks 6 Weeks 5. 1 gal. tree giveaways 800 1,000 1,600 1,600 6. Athletic league teams 220 240 300 310 7. Special events estimated attendance 90,000 100,000 102,000 100,000 8. Co- sponsored events 5 5 5 5 9. Centers/pavilions estimated attendance 220,000 250,000 270,000 250,000 10. Pirates Bay Waterpark Attendance 70,576 64,000 120,000 130,000 11. Calypso Cove Attendance N/A 36,991 36,991 37,203 12. Inspection of skate park (Unidad & Jenkins Parks) 24 24 24 24 13. Number of Special Events 38 50 30 30 Performance Measures 1. Number of grant applications approved 2 2 2 1 2. Number of park construction contracts awarded 1 2 2 1 3. Community Appearance Program 5 cycles /6 weeks 5 cycles /6 weeks 5 cycles /6 weeks 5 cycles /6 weeks 4. Athletic league revenue $41,017 $56,000 $57,000 $56,000 5. Special events revenue $17,532 $15,000 $14,000 $15,000 6. Centers /park pavilion revenue $44,117 $60,000 $65,000 $62,000 7. Leisure Program revenue $24,037 $25,000 $20,000 $25,000 8. Pirates Bay Water Park (attendance, concessions $1,048,030 $1,200,000 $1,200,000 $1,391,000 and rentals) 9. Calypso Cove at N.C. Foote Park N/A $34,000 $75,000 $85,000 Calypso Cove opens May 2011 151 CITY OF BAYTOWN SERVICE LEVEL BUDGET 5000 PARKS &RECREATION Actual Budget Estimated Adopted kcct# Acct Description 2009 -10 2010 -11 2010 -11 2011 -12 7100 Personnel Services 71002 Regular Wages $ 1,378,900 $ 1,443,406 $ 1,429,593 $ 1,449,633 71003 Part Time Wages 182,688 157,879 154,583 155,609 71009 Overtime 102,959 97,984 85,512 93,378 71021 Health & Dental Insurance 242,658 321,750 254,817 366,000 71022 TMRS 262,715 279,019 275,561 281,489 71023 FICA 122,210 124,936 125,325 126,246 71028 Workers Compensation 14,676 16,010 15,208 33,054 71041 Allowances 9,637 9,600 9,451 9,600 71043 Employee Incentives 86 - - - 71051 Non - Recurring Bonus - - - 107,024 Total Personnel Services 2,316,529 2,450,584 2,350,050 2,622,033 7200 Supplies 72001 Office 14,859 14,750 12,627 14,750 72002 Postage 2,387 4,800 2,932 4,800 72004 Printing 1,919 3,200 2,700 3,200 72007 Wearing Apparel 9,154 9,740 6,245 9,515 72008 Film, Developing & Batteries 44 - - - 72016 Motor Vehicle 88,574 103,821 108,778 158,209 72019 Supplies Purchased for Resale 24,698 20,000 19,800 20,000 72021 Minor Tools 11,307 18,250 13,636 18,250 72026 Cleaning & Janitorial 311111 24,485 24,304 24,485 72031 Chemical 18,945 34,742 31,171 34,126 72032 Medical 882 500 112 200 72041 Educational 63,180 68,045 58,906 67,165 72046 Botanical 5,839 9,252 8,643 9,252 72061 Meeting Supplies 280 - - - Total Supplies 273,179 311,585 289,854 363,952 7300 Maintenance 73001 Land 26,631 32,700 22,425 26,773 73011 Buildings 60,607 55,175 51,180 53,175 73012 Docks & Piers - 2,000 1,000 2,000 73013 Recreation Equipment 15,179 12,500 11,621 12,500 73021 Filtration Plants 612 - - - 73022 Sanitary Sewers - 1,200 500 1,200 73025 Streets Sidewalks & Curbs 9,297 7,900 9,004 7,900 73027 Heating & Cooling System 2,572 6,000 5,000 6,000 73028 Electrical Maintenance 43,505 33,303 27,213 33,303 73041 Furniture & Fixtures 145 3,100 1,000 3,100 73042 Machinery & Equipment 4,854 6,500 4,943 6,500 73043 Motor Vehicles 87,780 88,055 77,106 83,459 73044 Street Signs 611 2,000 1,417 2,000 73049 Barricades 331 3,000 2,601 3,000 Total Maintenance 252,124 253,433 215,010 240,910 152 CITY OF BAYTOWN SERVICE LEVEL BUDGET 5000 PARKS & RECREATION Actual Budget Estimated Adopted acct# Acct Description 2009 -10 2010 -11 2010 -11 2011 -12 7400 Services 74001 Communication 1,010 900 944 900 74002 Electric Service 221,719 290,731 243,288 290,731 74005 Natural Gas 241238 27,925 14,372 27,925 74011 Equipment Rental 22,166 27,813 28,385 24,795 74021 Special Services 262,958 149,942 145,738 103,643 74029 Service Awards 1,029 - - - 74036 Advertising 7,951 8,280 7,500 8,280 74041 Travel & Reimbursables 9,319 13,880 7,628 13,580 74042 Education & Training 4,859 5,450 4,503 4,914 74043 Motor Vehicles (28) - - - 74058 Landfill Fees 4,830 8,667 8,340 8,667 74071 Association Dues 867 2,192 2,123 1,925 74123 Instructor Fees 37,975 23,000 25,000 23,000 Total Services 598,893 558,780 487,821 508,360 7500 Sundry Charges 75011 Rental Rehabilitations 116 - - - 77106 Little League Light Contract 16,000 16,000 16,000 16,000 Total Sundry & Other 16,116 16,000 16,000 16,000 Total Operating 3,456,841 3,590,382 3,358,735 3,751,255 8000 Capital Outlay 80001 Furniture & Equip <$5,000 21,316 3,300 3,279 - 82011 Building & Improvements - - - 137,226 83039 Other Improvements - 5,400 6,361 - 84042 Machinery & Equipment 10,400 12,500 12,357 25,000 84043 Motor Vehicles 32,031 - - - 84052 Heavy Equipment 112,040 - - - 84061 Other Equipment 55,237 36,700 34,081 25,000 85001 Construction 12,711 97,000 97,000 15,868 Total Capital Outlay 243,735 154,900 153,078 203,094 TOTAL DEPARTMENT $ 3,700,576 $ 3,745,282 $ 3,511,813 $ 3,954,349 153 BAYTOWN S 154 CITY OF BAYTOWN PROGRAM SUMMARY 6000 STERLING MUNICIPAL LIBRARY Program Description The mission of this department is to provide a program of public library service which makes resources available to the citizens for: life -long learning; access to information; a rich and satisfying leisure life. Major Goals • Provide a rich collection of current materials appropriate for recreational reading and listening, for all ages by having current titles and information on current topics. • Use a well - trained staff and adequate print and electronic reference resources to provide timely, accurate and useful information for community residents, and provide them with assistance in leaning to use these resources. • Employ services for children, birth through high school, as well as for parents and children together, to assist them in learning to find, evaluate and use information effectively. • Provide a variety of resources and services to assist residents in achieving their personal goals through all phases of their lives. • Increase capacity to serve Spanish - speaking patrons of all ages through programming and collection development. • Increase Library's capacity to provide patrons with digital formats including E -books and downloadable audio and video and enhance the Library's capacity to connect with patrons electronically through a variety of web -based media tools. Major Objectives • Meet patron demand for popular print and audio material by limiting hold ratio to a maximum of three holds per item. • Annual turnover rate per library item will be greater than 4.0. • Annual circulation per capita will exceed state and local averages. • The number of individuals trained in information literacy will increase by 5% by 2012. • The number of users accessing electronic resources including databases, a -books and downloadable media will increase by 3% each year through 2015. • The number of individuals getting regular electronic- updates about library programming, events, and materials will increase by 20% by 2012. Workload Measures Actual 2009 -10 Budget 2010 -11 Estimated 2010 -11 Projected 2011 -12 1. Annual visits to library 414,256 451,122 402,849 405,000 2. Annual circulation 718,600 699,878 656,329 660,000 3. Use of electronic resources 136,240 107,000 292,114 315,000 4. Annual reference transactions 75,187 68,000 80,000 78,000 5. Materials added 15,692 23,000 13,178 17,000 6. Registered borrowers 71,693 67,000 75,000 75,000 7. Program attendance 12,080 12,000 11,000 11,000 8. Public service hours of user training 1,322 1,800 880 1,000 9. Hours spent servicing user technology NA NIA NA NA 10. Passports issued 2,465 3,000 1,747 1,500 Performance Measures 1. Reference transactions per user visit .15 .15 .19 .19 2. Circulation per user visit 1.5 1.5 1.6 1.6 3. New materials per borrower .38 .34 .17 .22 4. Average circulation per item owned 4.3 4.3 4.1 4.2 5. Attendance per program 24 20 23 23 6. Times databases accessed 200,291 20,000 20,000 22,000 7. Total Internet hits 100,000 105,000 267,948 270,000 8. Internet hits - outside Library NA NIA NA NA 9. Passport sales income to City $61,625 $75,000 $43,680 $37,564 155 CITY OF BAYTOWN SERVICE LEVEL BUDGET 6000 STERLING MUNICIPAL LIBRARY Actual Budget Estimated Adopted Acct# Acct Description 2009 -10 2010 -11 2010 -11 2011 -12 7100 Personnel Services 71002 Regular Wages $ 1,039,365 $ 1,041,178 $ 1,024,937 $ 1,036,723 71003 Part Time Wages 302,526 308,884 315,025 308,655 71009 Overtime 33,786 34,800 34,800 34,800 71021 Health & Dental Insurance 122,713 198,000 142,797 219,600 71022 TMRS 185,984 194,243 191,056 195,192 71023 FICA 103,055 103,933 104,005 104,662 71028 Workers Compensation 2,661 5,976 4,662 6,488 71041 Allowances 5,120 5,100 5,021 5,100 71051 Non - Recurring Bonus - - - 89,995 Total Personnel Services 1,795,210 1,892,114 1,822,303 2,001,215 7200 Supplies 72001 Office 9,448 10,000 9,500 11,000 72002 Postage 13,063 14,500 13,500 15,500 72004 Postage 63 - - 5,200 72016 Motor Vehicle 752 750 750 750 72021 Minor Tools 4,943 10,000 9,500 10,000 72026 Cleaning & Janitorial 7,663 8,500 8,500 9,000 72041 Educational 17,130 - - - 72090 Print Shop Supplies - - 6,000 6,000 72091 Supplies Reimbursed (20,890) - - - Total Supplies 32,172 43,750 47,750 57,450 7300 Maintenance 73001 Land 17,881 20,000 19,800 20,400 73011 Buildings 38,614 37,000 37,000 37,000 73027 Heating & Cooling System - 13,000 13,774 7,500 73041 Furniture & Fixtures 5,289 5,000 6,250 7,500 73042 Machinery & Equipment - 1,500 1,500 1,500 73043 Motor Vehicles 748 2,500 700 1,025 73046 Books 12,872 18,000 17,200 18,000 Total Maintenance 75,404 97,000 96,224 92,925 7400 Services 74001 Communication 3,335 1,500 4,110 8,900 74002 Electric Service 88,425 192,500 192,500 192,500 74005 Natural Gas 7,227 30,000 30,000 30,000 74011 Equipment Rental 45,336 46,500 75,500 53,950 74021 Special Services 847 64,750 64,950 44,400 74041 Travel & Reimbursables 8,143 11,000 7,500 11,000 74042 Education & Training 2,160 6,000 1,800 6,000 74051 Rents 880 900 900 900 74071 Association Dues 1,371 1,250 900 1,250 74088 Library - HALAN 86,640 - - - Total Services 244,364 354,400 378,160 348,900 156 CITY OF BAYTOWN SERVICE LEVEL BUDGET 6000 STERLING MUNICIPAL LIBRARY Actual Budget Estimated Adopted Acct# Acct Description 2009 -10 2010 -11 2010 -11 2011 -12 7500 Sundry Charges 75086 Rental Rehabilitations 8,272 - - - Total Sundry & Other 8,272 - - - Total Operating 2,155,422 2,387,264 2,344,437 2,500,490 8000 Capital Outlay 80001 Furniture & Equipment < $5000 14,985 - 23,000 23,000 84046 Books 225,032 225,000 225,000 225,000 86011 Capital Lease Payments - 57,589 57,589 57,589 Total Capital Outlay 240,017 282,589 305,589 305,589 TOTAL DEPARTMENT $ 2,395,439 $ 2,669,853 $ 2,650,026 $ 2,806,079 157 CITY OF BAYTOWN SERVICE LEVEL BUDGET 9010 TRANSFERS OUT This cost center represents funding to other funds and costs allocation for operating services. Actual Budget Estimated Adopted Acct# Acct Description 2009 -10 2010 -11 2010 -11 2011 -12 9000 Other Financing Uses 91201 To Municipal Ct Security 91226 To Miscellaneous Police 91228 To Police Academy 91231 To Odd Trust & Agency 91291 To Emergency Management 91298 To Wetland Research Center 91351 To Capital Improvement Program 91401 To G O I S 91450 To Accrued Leave - General Fund 91500 To Solid Waste Fund 91550 To Garage Fund 91552 To Warehouse Operations Total Other Financing Uses TOTAL DEPARTMENT 158 $ 56,879 $ 79,499 $ 71,564 $ 47,676 13,890 14,689 17,389 29,354 94,767 89,628 138,517 136,964 - - - 148,420 9,350 9,350 9,350 9,350 185,324 171,641 171,641 180,000 1,093,800 550,600 550,600 540,000 - 446,001 446,001 221,521 850,000 850,000 850,000 850,000 25,000 50,000 50,000 50,000 2,382 2,382 2,382 2,382 23,760 23,760 23,760 23,760 2,355,152 2,287,550 2,331,204 2,239,427 $ 2,355,152 $ 2,287,550 $ 2,331,204 $ 2,239,427 CITY OF BAYTOWN GENERAL DEBT SERVICE FUND 401 BUDGET SUMMARY BY FUND BEGINNING BALANCE Add: Current Ad Valorem Taxes Delinquent Ad Valorem Taxes Penalty and Interest Interest in Investments From TIRZ From 2010 CO Bonds Fund Transfer In from W &S Transfer In from General Fund Transfer In from MDD Refunding Bond Proceeds Premium on Bonds Sold Actual Budget Estimated Adopted 2009 -10 2010 -11* 2010 -11 2011 -12 $ 786,093 $ 488,133 $ 488,133 $ 155,000 7,930,242 7,743,250 7,240,548 8,572,276 220,469 200,000 210,805 200,000 163,526 135,000 135,000 135,000 11,776 15,000 15,000 15,000 66,160 - - - 4,051 - - - 519,457 3,176,915 3,176,915 2,956,166 - 446,001 446,001 221,521 84,635 438,313 438,313 426,013 7,933,100 - - - 107.342 Total Revenues 17,040,758 12,154,479 11,662,582 12,525,976 FUNDS AVAILABLE FOR DEBT SERVICE Deduct: Principal Payments Other Debt Payments Interest Payments Issuance Costs Paying Agent Fees Advance Refunding Escrow Arbitrage Calculation 17,826,851 12,642,612 12,150,715 12,680,976 61398,213 9,264,953 9,264,953 8,557,765 - - - 674,380 2,767,575 2,705,762 2,705,762 2,987,831 83,336 - 25,000 36,000 3,445 5,000 - - 8,069,794 - 16,355 20,000 Total Deductions 17,338,718 11,995,715 11,995,715 12,255,976 ENDING BALANCE $ 488,133 $ 646,897 $ 155,000 $ 425,000 * 2010 -11 Budget as amended by City Council Resolution 2149. Tax Rate Allocation Between Operating & Debt 48.20% 51.80% ■Operations and Maintenance C Interest and Sinking 159 CITY OF BAYTOWN ASSESSED VALUATION, ESTIMATED AD VALOREM COLLECTIONS & AD VALOREM TAX RATE ALLOCATION Estimate of Fiscal Year 2011 -12 (Tax Year 2011) Taxable Values: HCAD CCAD Adjustments to Taxable Values: Subtract TIRZ increment Estimated Growth Estimated Taxable Assessed Valuation for Fiscal Year 2011 -12 Tax Rate per $100 Valuation Estimated Tax Levy ** Estimated Collections Total Estimated Tax Levy Available Estimates $ 2,196,337,357 156,962,119 (82,065,450) 2,271,234,026 0.82203 18,670,225 95.25% $ 17,783,389 TAX RATE PER $100 Actual Actual Adopted Allocation Estimated Rate Rate Rate of Rate Tax Levy Tax Rate Allocation: 2009 -10 2010 -11 2011 -12 2011 -12 2011 -12 Maintenance and Operations (M &O) $ 0.45700 $ 0.45700 $ 0.42578 51.80% $ 9,211,113 Interest and Sinking (I &S) 0.33003 0.33003 0.39625 48.20% 8,572,276 Totals $ 0.78703 $ 0.78703 $ 0.82203 100% $ 17,783,389 Note: Total Tax Revenue Generated per $0.01 of Tax Rate $ 216,335 ** Each year, the estimated tax levy may be different than the actual tax levy approved and adopted by the City Council. This difference is primarily due to delays in receiving the certified roll from the Harris County Appraisal District. Certified rolls are due by July 25th or as soon thereafter as practicable. The City traditionally receives the certified rolls in mid August. This delay hinders the City's ability to finalize budget estimates for ad valorem taxes in a timely manner. Estimated values are prepared by April 30th as required by Texas Tax Code Sec. 26.01(e). However, since some data is not yet available (i.e. business & industrial personal property renditions are not due until May 15th and protests are in the process of being reviewed subsequent to that date) further changes could result in reductions in values. 160 CITY OF BAYTOWN ASSESSED VALUATIONS, TAX LEVY AND COLLECTIONS (Last Ten Fiscal Years) Rate Current Year Percent Fiscal Taxable Per $100 Tax Taxes Collected Year Value Valuation Levied Collected Current Year 2001 -02 $ 1,796,088,449 $ 0.73703 $ 13,237,711 $ 12,570,268 95.0% 2002 -03 1,855,753,110 0.73703 13,677,457 131,017,092 95.2% 2003 -04 1,976,644,620 0.73703 14,568,464 13,873,882 95.2% 2004 -05 2,077,364,360 0.73703 15,310,799 14,545,259 95.0% 2005 -06 2,146,739,345 0.73703 15,822,113 14,937,709 94.4% 2006 -07 21270,656,839 0.73703 16,735,422 15,801,774 94.4% 2007 -08 2,469,616,010 0.73703 18,201,811 17,584,253 96.6% 2008 -09 2,642,227,057 0.78703 20,795,120 20,076,918 96.5% 2009 -10 2,592,549,839 0.78703 20,404,145 19,300,000 94.6% 2010 -11 2,469,711,773 0.78703 19,437,373 17,199,217 88.5% 161 CITY OF BAYTOWN GENERAL LONG TERM DEBT SCHEDULE OF FISCAL YEAR 2011 -12 REQUIREMENTS Principal Principal & Interest Principal Amount of Outstanding Requirements for 2011 -12 Outstanding Series Obligation Issue Oct. 1, 2011 Principal Interest Total Sept. 30, 2012 2002 Marina Improvement Refd $ 3,020,000 $ 375,000 $ 375,000 $ 9,375 $ 384,375 $ - 2003 General Obligation $ 7,355,000 5,140,000 325,000 216,828 541,828 4,815,000 2004 General Obligation $ 4,705,000 3,465,000 205,000 156,313 361,313 3,260,000 2005 General Obligation $ 5,060,000 4,165,000 205,000 161,305 366,305 3,960,000 2005A General Obligation Refd $ 7,740,000 6,185,000 1,160,000 235,320 1,395,320 5,025,000 2006 General Obligation $ 5,215,000 4,390,000 210,000 184,388 394,388 4,180,000 2007A Certificate of Obligation $ 1,000,000 655,000 100,000 23,111 123,111 555,000 2008 General Obligation $ 12,890,000 11,935,000 455,000 486,938 941,938 11,480,000 2010 General Obligation Refd $ 16,190,000 11,820,000 3,230,000 226,425 3,456,425 8,590,000 2010 Certificate of Obligation $ 10,000,000 9,620,000 385,000 333,481 718,481 9,235,000 2011 General Obligation & Refd $ 22,390,000 22,390,000 1,720,000 811,483 2,531,483 20,670,000 Subtotal 80,140,000 8,370,000 2,844,967 11,214,967 71,770,000 Energy Performance Lease $ 3,473,619 3,150,453 187,765 142,864 330,629 2,962,688 Total General Obligation Debt $ 83,290,453 $ 8,557,765 $ 2,987,831 $ 11,545,596 $ 74,732,688 162 CITY OF BAYTOWN ANNUAL REQUIREMENT TO AMORTIZE GENERAL OBLIGATION DEBT Fiscal Interest Interest Total Annual Debt Year Principal Due 211 Due 811 Interest Requirement 2012 $ 8,370,000 $ 1,484,776 $ 1,360,189 $ 2,844,965 $ 11,214,965 2013 5,750,000 1,360,189 1,272,373 2,632,562 8,382,562 2014 5,545,000 1,272,373 1,186,003 2,458,376 8,003,376 2015 5,775,000 1,186,003 1,092,220 2,278,223 8,053,223 2016 5,760,000 1,092,220 996,891 2,089,111 7,849,111 2017 5,570,000 996,891 898,027 1,894,918 7,464,918 2018 4,920,000 898,027 811,542 1,709,570 6,629,570 2019 4,055,000 811,542 735,680 1,547,222 5,602,222 2020 4,2351,000 735,680 648,677 1,384,357 51619,357 2021 4,115,000 648,677 557,021 1,205,698 5,320,698 2022 4,325,000 557,021 459,829 1,016,849 5,341,849 2023 3,630,000 459,829 384,754 844,583 4,474,583 2024 3,220,000 384,754 317,440 702,195 3,922,195 2025 3,000,000 317,440 254,890 572,331 3,572,331 2026 2,710,000 254,890 197,610 452,500 3,162,500 2027 2,420,000 197,610 146,016 343,626 2,763,626 2028 2,525,000 146,016 91,635 237,651 2,762,651 2029 1,580,000 91,635 57,641 149,276 11729,276 2030 1,645,000 57,641 21,656 79,297 1,724,297 2031 990,000 21,656 - 21,656 1,011,656 $ 80,140,000 $ 12,974,870 $ 11,490,094 $ 24,464,964 $ 104,604,964 Annual Debt Service Requirements $12.00 $11.00 Olnterest •Principal $10.00 c $9.00 0 • $8.00 $7.00 a d $6.00 L .� $5.00 $4.00 $3.00 $2.00 $1.00 $- N M 1A �D t• 00 a O .� N M le tA b t- 00 0% O .� n. ..r .0 .4 N N N N N N N N N N M M N N N N N N N N N N N N N N N N N N N N 163 CITY OF BAYTOWN GENERAL DEBT SERVICE FUND STATEMENT OF BONDED INDEBTEDNESS Fiscal Year 2011 -12 Fiscal Interest Principal Interest Interest Total Annual Principal Year Rate Due 02/01 Due 02/01 Due 08/01 Interest Requirement Outstandin Marina Improvement Refunding $ 31020,000 Series 2002 Date of Issue - December 1, 2001 Term - 10 Years General Obligation $ $ 3,020,000 2002 $ - $ - $ 94,680 $ 94,680 $ 94,680 3,020,000 2003 4.50% 245,000 71,010 65,498 136,508 381,508 2,775,000 2004 4.50% 255,000 65,498 59,760 125,258 380,258 2,520,000 2005 4.50% 265,000 59,760 53,798 113,558 378,558 2,255,000 2006 4.50% 275,000 53,798 47,610 101,408 376,408 1,980,000 2007 4.50% 290,000 47,610 41,085 88,695 378,695 1,690,000 2008 4.70% 305,000 41,085 33,918 75,003 380,003 1,385,000 2009 4.80% 320,000 33,918 26,238 60,155 380,155 1,065,000 2010 4.88% 340,000 26,238 17,950 44,188 384,188 725,000 2011 4.90% 350,000 17,950 9,375 27,325 377,325 375,000 2012 5.00% 375,000 9,375 - 9,375 384,375 - 325,000 $ 3,020,000 $ 426,240 $ 449,910 $ 876,150 $ 3,896,153 3.80% General Obligation $ 7,3559000 Series 2003 Date of Issue - March 1, 2003 Term - 20 Years $ 7,355,000 2003 $ - $ - $ 132,853 $ 132,853 $ 132,853 7,355,000 2004 5.00% 250,000 159,424 153,174 312,598 562,598 7,105,000 2005 5.00% 255,000 153,174 146,799 299,973 554,973 6,850,000 2006 3.60% 260,000 146,799 142,119 288,918 548,918 6,590,000 2007 5.00% 270,000 142,119 135,369 277,488 547,488 6,320,000 2008 5.00% 280,000 135,369 128,369 263,738 543,738 6,040,000 2009 4.38% 290,000 128,369 122,025 250,394 540,394 5,750,000 2010 3.35% 300,000 122,025 117,000 239,025 539,025 5,450,000 2011 3.60% 310,000 117,000 111,420 228,420 538,420 5,1409000 2012 3.70% 325,000 111,420 105,408 216,828 541,828 4,815,000 2013 3.80% 340,000 105,408 98,948 204,355 544,355 4,475,000 2014 4.00% 355,000 98,948 91,848 190,795 545,795 4,120,000 2015 4.10% 375,000 91,848 849160 176,008 551,008 39745,000 2016 4.20% 390,000 84,160 75,970 160,130 550,130 3,355,000 2017 4.30% 410,000 75,970 679155 143,125 553,125 2,945,000 2018 4.40% 430,000 679155 57,695 124,850 554,850 2,515,000 2019 4.40% 455,000 57,695 47,685 105,380 560,380 2,060,000 2020 4.50% 475,000 47,685 36,998 84,683 559,683 1,585,000 2021 4.60% 500,000 36,998 25,498 62,495 562,495 1,085,000 2022 4.70% 530,000 25,498 13,043 38,540 568,540 555,000 2023 4.70% 555,000 13,043 - 13,043 568,043 - $ 7,355,000 $ 1,920,103 $ 1,893,532 $ 3,813,634 $ 11,168,639 164 CITY OF BAYTOWN GENERAL DEBT SERVICE FUND STATEMENT OF BONDED INDEBTEDNESS Fiscal Year 2011 -12 Fiscal Interest Principal Interest Interest Total Annual Principal Year Rate Due 02101 Due 02101 Due 08101 Interest Requirement Outstanding General Obligation $ 49705,000 Series 2004 Date of Issue - June 1, 2004 Term - 20 Years $ 41,705,000 2005 6.00% $ 140,000 $ 154,592 $ 111,744 $ 266,335 $ 406,335 4,565,000 2006 6.00% 175,000 111,744 106,494 218,238 393,238 4,390,000 2007 6.00% 175,000 106,494 1015244 207,738 382,738 4,215,000 2008 6.00% 180,000 101,244 95,844 197,088 377,088 4,035,000 2009 6.00% 185,000 95,844 90,294 186,138 371,138 3,850,000 2010 6.00% 190,000 90,294 84,594 174,888 364,888 3,660,000 2011 4.50% 195,000 84,594 80,206 164,800 359,800 3,465,000 2012 4.00% 205,000 80,206 76,106 156,313 361,313 3,260,000 2013 4.00% 210,000 76,106 71,906 148,013 358,013 3,050,000 2014 4.15% 220,000 71,906 67,341 139,248 359,248 2,830,000 2015 4.30% 230,000 67,341 62,396 129,738 359,738 2,600,000 2016 4.45% 240,000 62,396 57,056 119,453 359,453 2,360,000 2017 4.55% 250,000 57,056 51,369 108,425 358,425 2,110,000 2018 4.65% 260,000 51,369 45,324 96,693 356,693 1,850,000 2019 4.70% 275,000 45,324 38,861 84,185 359,185 1,575,000 2020 4.80% 285,000 38,861 32,021 70,883 355,883 1,290,000 2021 4.90% 300,000 32,021 24,671 56,693 356,693 990,000 2022 4.95% 315,000 24,671 16,875 41,546 356,546 675,000 2023 5.00% 330,000 16,875 8,625 25,500 355,500 345,000 2024 5.00% 345,000 8,625 - 8,625 353,625 - $ 4,705,000 $ 1,377,563 $ 1,222,971 $ 2,600,534 $ 7,305,540 165 General Obligation $ 5,060,000 Series 2005 Date of Issue - March 1, 2005 Term - 20 Years $ 5,060,000 2006 4.00% $ 35,000 $ 1841438 $ 99,903 $ 284,340 $ 319,340 5,025,000 2007 4.00% 155,000 99,903 96,803 196,705 351,705 4,870,000 2008 4.00% 165,000 96,803 93,503 190,305 355,305 4,705,000 2009 4.00% 170,000 93,503 90,103 183,605 353,605 4,535,000 2010 4.00% 180,000 90,103 86,503 176,605 356,605 4,355,000 2011 4.00% 190,000 86,503 82,703 169,205 359,205 4,165,000 2012 4.00% 205,000 82,703 78,603 161,305 366,305 3,960,000 2013 4.00% 215,000 78,603 74,303 152,905 367,905 3,745,000 2014 4.00% 225,000 74,303 69,803 144,105 369,105 3,520,000 2015 3.50% 240,000 69,803 65,603 135,405 375,405 3,280,000 2016 3.60% 255,000 65,603 61,013 126,615 381,615 3,025,000 2017 3.75% 265,000 61,013 56,044 117,056 382,056 2,760,000 2018 3.80% 280,000 56,044 50,724 106,768 386,768 2,480,000 2019 3.90% 300,000 50,724 44,874 95,598 395,598 2,180,000 2020 4.00% 315,000 44,874 38,574 83,448 398,448 1,865,000 2021 4.00% 335,000 38,574 31,874 70,448 405,448 1,530,000 2022 4.10% 350,000 31,874 24,699 56,573 406,573 1,180,000 2023 4.10% 370,000 24,699 17,114 41,813 411,813 810,000 2024 4.20% 395,000 17,114 8,819 25,933 420,933 415,000 2025 4.25% 415,000 8,819 - 8,819 423,819 - $ 5,060,000 $ 1,355,995 $ 1,171,558 $ 2,527,556 $ 7,587,556 165 CITY OF BAYTOWN GENERAL DEBT SERVICE FUND STATEMENT OF BONDED INDEBTEDNESS Fiscal Year 2011 -12 Fiscal Interest Principal Interest Interest Total Annual Principal Year Rate Due 02/01 Due 02/01 Due 08/01 Interest Requirement Outstanding General Obligation Refunding $ 797409000 Series 2005A Date of Issue - April 1, 2005 Term -15 Years $ 7,740,000 2005 0.00% $ - $ - $ 105,390 $ 105,390 $ 105,390 7,740,000 2006 3.00% 55,000 158,085 157,260 315,345 370,345 7,6859000 2007 3.00% 60,000 157,260 156,360 313,620 373,620 7,625,000 2008 3.00% 60,000 156,360 155,460 311,820 371,820 7,565,000 2009 3.50% 295,000 155,460 150,298 305,758 600,758 7,270,000 2010 3.75% 530,000 150,298 140,360 290,658 820,658 6,740,000 2011 4.00% 555,000 140,360 129,260 269,620 824,620 6,185,000 2012 4.00% 1,160,000 129,260 106,060 235,320 1,395,320 5,025,000 2013 4.00% 825,000 106,060 89,560 195,620 1,020,620 4,200,000 2014 4.00% 860,000 89,560 72,360 161,920 1,021,920 3,340,000 2015 4.00% 910,000 72,360 54,160 126,520 1,036,520 2,430,000 2016 4.50% 950,000 54,160 32,785 86,945 1,036,945 1,480,000 2017 4.38% 600,000 32,785 19,660 521)445 652,445 880,000 2018 4.40% 280,000 19,660 13,500 33,160 313,160 600,000 2019 4.50% 290,000 13,500 6,975 20,475 310,475 310,000 2020 4.50% 310,000 6,975 - 6,975 316,975 - $ 7,740,000 $ 1,442,143 $ 1,389,448 $ 2,831,591 $ 10,571,591 General Obligation $ 592159000 Series 2006 Date of Issue - March 1, 2006 Term - 20 Years $ 5,215,000 2007 6.00% $ 80,000 $ 217,903 $ 116,456 $ 334,359 $ 414,359 5,135,000 2008 6.00% 175,000 116,456 1119206 227,663 402,663 4,960,000 2009 6.00% 180,000 111,206 105,806 217,013 397,013 4,780,000 2010 5.50% 190,000 105,806 100,581 206,388 396,388 4,590,000 2011 5.50% 200,000 100,581 95,081 195,663 395,663 4,390,000 2012 5.50% 210,000 95,081 89,306 184,388 394,388 4,180,000 2013 5.00% 220,000 89,306 83,806 173,113 393,113 3,960,000 2014 4.00% 230,000 83,806 79,206 163,013 393,013 3,730,000 2015 4.00% 240,000 79,206 74,406 153,613 393,613 3,490,000 2016 4.00% 250,000 74,406 69,406 143,813 393,813 3,240,000 2017 4.00% 260,000 69,406 64,206 133,613 393,613 2,980,000 2018 4.00% 275,000 64,206 58,706 122,913 397,913 2,705,000 2019 4.13% 285,000 58,706 52,828 111,534 396,534 2,420,000 2020 4.25% 300,000 52,828 46,453 999281 399,281 2,120,000 2021 4.25% 315,000 46,453 39,759 86,213 401,213 1,805,000 2022 4.25% 330,000 39,759 32,747 72,506 402,506 12475,000 2023 4.38% 345,000 32,747 25,200 57,947 402,947 1,130,000 2024 4.38% 360,000 25,200 17,325 42,525 402,525 770,000 2025 4.50% 375,000 17,325 8,888 26,213 401,213 395,000 2026 4.50% 395,000 8,888 - 8,888 403,888 - $ 5,215,000 $ 1,489,278 $ 1,2712375 $ 2,760,659 $ 7,975,659 166 CITY OF BAYTOWN GENERAL DEBT SERVICE FUND STATEMENT OF BONDED INDEBTEDNESS Fiscal Year 2011 -12 Fiscal Interest Principal Interest Interest Total Annual Principal Year Rate Due 02101 Due 02101 Due 08101 Interest Requirement Outstanding Certificates of Obligation $ 19000,000 Series 2007A Date of Issue - April 19, 2007 Term -10 Years $ 1,000,000 2008 3.82% $ 70,000 $ 29,923 $ 17,763 $ 47,686 $ 117,686 930,000 2009 3.82% 90,000 17,763 16,044 33,807 123,807 840,000 2010 3.82% 90,000 16,044 14,325 30,369 120,369 750,000 2011 3.82% 95,000 14,325 12,511 26,836 121,836 655,000 2012 3.82% 100,000 12,511 10,601 23,111 123,111 555,000 2013 3.82% 105,000 10,601 8,595 19,196 124,196 450,000 2014 3.82% 105,000 8,595 6,590 15,185 120,185 345,000 2015 3.82% 110,000 6,590 4,489 11,078 121,078 235,000 2016 3.82% 115,000 4,489 2,292 6,781 121,781 120,000 2017 3.82% 120,000 25292 - 2,292 122,292 - $ 1,000,000 $ 1235131 $ 93,208 $ 216,341 $ 1,216,341 General Obligation $ 1298909000 Series 2008 Date of Issue - February 15, 2008 Term - 20 Years $ 12,890,000 2009 3.00% $ 105,000 $ 5041283 $ 260,769 $ 765,052 $ 870,052 12,785,000 2010 3.00% 415,000 260,769 254,544 515,313 930,313 12,370,000 2011 3.00% 435,000 254,544 248,019 502,563 937,563 11,935,000 2012 4.00% 455,000 248,019 238,919 486,938 941,938 115480,000 2013 4.00% 480,000 238,919 229,319 468,238 948,238 11,000,000 2014 4.00% 505,000 229,319 2195219 448,538 953,538 10,495,000 2015 4.00% 530,000 219,219 208,619 427,838 957,838 9,965,000 2016 4.00% 560,000 208,619 197,419 406,038 966,038 9,405,000 2017 4.00% 585,000 197,419 185,719 383,138 968,138 8,820,000 2018 4.00% 615,000 185,719 173,419 359,138 974,138 8,205,000 2019 4.00% 650,000 173,419 160,419 333,838 983,838 7,555,000 2020 4.00% 680,000 160,419 146,819 3075238 987,238 6,875,000 2021 4.00% 715,000 146,819 132,519 279,338 994,338 6,160,000 2022 4.00% 755,000 132,519 117,419 249,938 1,004,938 5,405,000 2023 4.13% 790,000 117,419 101,125 218,544 1,008,544 41P615,000 2024 4.25% 835,000 1011,125 83,381 184,506 1,019,506 3,780,000 2025 1.43% 875,000 83,381 64,788 148,169 1,023,169 2,905,000 2026 4.38% 920,000 64,788 44,663 109,450 1,029,450 1,985,000 2027 4.50% 970,000 44,663 22,838 675500 1,037,500 1,015,000 2028 4.50% 1,015,000 22,838 - 22,838 1,037,838 - $ 12,890,000 $ 3,594,214 $ 3,089,931 $ 6,684,153 $ 19,574,153 167 CITY OF BAYTOWN GENERAL DEBT SERVICE FUND STATEMENT OF BONDED INDEBTEDNESS Fiscal Year 2011 -12 Fiscal Interest Principal Interest Interest Total Annual Principal Year Rate Due 02/01 Due 02/01 Due 08/01 Interest Requirement Outstandin General Obligation Refunding S 16,1901000 Series 2010 Date of Issue - February 1, 2010 Term - 8 Years $ 16,190,000 2010 $ 154,660 $ 154,660 $ 154,660 16,190,000 2011 3.00% $ 4,370,000 $ 186,838 121,288 308,126 4,678,126 11,820,000 2012 1.00% 3,230,000 121,288 105,137 226,425 3,456,425 8,590,000 2013 2.00% 1,825,000 105,137 86,887 192,024 2,017,024 6,765,000 2014 2.00% 17480,000 86,887 72,087 158,974 1,638,974 52285,000 2015 2.50% 1,530,000 72,087 52,963 1252050 1,655,050 3,755,000 2016 2.50% 1,345,000 52,963 36,150 89,113 1,434,113 2,410,000 2017 3.00% 1,385,000 36,150 15,375 51,525 1,436,525 12025,000 2018 3.00% 12025,000 15,375 - 15,375 1,040,375 - $ 16,1902000 $ 676,725 $ 644,547 $ 1,321,272 $ 17,511,272 Certificates of Obligation - Combined Tax & Revenue $ 109000,000 Series 2010 Date of Issue - February 1, 2010 Term - 20 Years $ 10,000,000 2010 $ 140,394 $ 140,394 $ 140,394 10,000,000 2011 1.00% $ 380,000 $ 169,603 167,703 337,306 717,306 9,620,000 2012 1.00% 3852000 167,703 165,778 333,481 718,481 9,235,000 2013 2.00% 390,000 165,778 161,878 327,656 717,656 8,845,000 2014 2.00% 395,000 161,878 157,928 3192806 714,806 8,450,000 2015 2.00% 405,000 157,928 153,878 311,806 716,806 8,045,000 2016 3.00% 415,000 153,878 147,653 301,531 716,531 7,6302000 2017 3.00% 425,000 147,653 141,278 288,931 713,931 7,205,000 2018 3.00% 440,000 141,278 134,678 275,956 715,956 6,765,000 2019 3.50% 455,000 134,678 126,716 261,394 716,394 6,310,000 2020 3.50% 470,000 126,716 118,491 245,207 715,207 5,8402000 2021 3.50% 485,000 118,491 1102003 228,494 713,494 5,355,000 2022 3.63% 505,000 110,003 1002850 210,853 715,853 4,850,000 2023 3.75% 525,000 100,850 91,006 191,856 716,856 4,3252000 2024 4.00% 545,000 91,006 80,106 171,112 716,112 3,780,000 2025 4.00% 5652000 80,106 68,806 148,912 713,912 3,215,000 2026 4.13% 590,000 68,806 562638 125,444 715,444 2,6252000 2027 4.25% 615,000 56,638 43,569 100,207 715,207 2,010,000 2028 4.25% 640,000 43,569 292969 73,538 713,538 1,370,000 2029 4.38% 670,000 292969 15,313 45,282 715,282 700,000 2030 4.38% 700,000 15,313 - 15,313 715,313 - $ 10,000,000 $ 2,241,844 $ 2,212,635 $ 4,454,479 $ 14,454,479 168 CITY OF BAYTOWN GENERAL DEBT SERVICE FUND STATEMENT OF BONDED INDEBTEDNESS Fiscal Year 2011 -12 Fiscal Interest Principal Interest Interest Total Annual Principal Year Rate Due 02/01 Due 02/01 Due 08/01 Interest Requirement Outstanding General Obligation and Refunding Bonds $ 22,390,000 Series 2011 Date of Issue - July 12, 2011 Term - 20 Years $ 22,390,000 2012 0.25% $ 1,720,000 $ 427,211 $ 384,272 $ 811,483 $ 2,531,483 20,670,000 2013 3.00% 1,140,000 384,272 367,172 7511444 1,891,444 19,530,000 2014 3.00% 1,170,000 367,172 349,622 716,794 11886,794 18,360,000 2015 3.00% 1,205,000 349,622 331,547 681,169 1,886,169 17,155,000 2016 3.00% 1,240,000 331,547 317,147 648,694 1,888,694 15,915,000 2017 3.00% 1,270,000 317,147 297,222 614,369 12884,369 14,645,000 2018 3.00% 1,315,000 297,222 277,497 574,719 1,889,719 13,330,000 2019 3.00% 1,345,000 277,497 257,322 534,819 1,879,819 11,985,000 2020 4.00% 1,400,000 257,322 229,322 486,644 1,886,644 10,585,000 2021 5.00% 1,465,000 229,322 192,697 422,019 1,887,019 9,120,000 2022 5.00% 1,540,000 192,697 1545197 346,894 1,886,894 7,580,000 2023 3.50% 715,000 154,197 141,684 295,881 1,010,881 6,865,000 2024 3.75% 740,000 141,684 127,809 269,494 1,009,494 6,125,000 2025 4.00% 770,000 127,809 112,409 240,219 1,010,219 5,355,000 2026 4.00% 805,000 112,409 96,309 208,719 1,013,719 4,550,000 2027 4.00% 835,000 96,309 79,609 175,919 1,010,919 3,715,000 2028 4.13% 870,000 79,609 61,666 141,275 1,011,275 2,845,000 2029 4.25% 910,000 61,666 42,328 103,994 1,013,994 1,935,000 2030 4.38% 945,000 42,328 21,656 63,984 1,008,984 990,000 2031 4.38% 990,000 21,656 - 21,656 1,011,656 - $ 22,390,000 $ 4,268,698 $ 3,841,488 $ 8,110,189 $ 30,500,189 169 BAYTOWN s 170 CITY OF BAYTOWN ORGANIZATION CHART HOTEL /MOTEL FUND 11 City Council 11 City Manager Deputy City Manager Hotel/Motel Fund BAYTOWN S 171 CITY OF BAYTOWN HOTEL/MOTEL FUND 232 BUDGET SUMMARY BY FUND Actual Budget Estimated Adopted 2009 -10 2010 -11 2010 -11 2011 -12 Revenues Hotel/Motel Occupancy Tax $ 665,524 $ 662,600 $ 663,489 $ 674,535 Participation Fees 2,900 5,000 - - Interest Income 7,697 10,000 3,820 3,800 Total Revenues 676,121 677,600 667,309 678,335 Expenditures Personnel Services 48,695 98,526 61,551 154,666 Supplies 21,140 38,104 28,250 81,578 Maintenance 2,521 12,141 4,080 12,141 Services 459,320 532,177 417,405 501,110 Sundry 350 650 650 650 Total Operating 532,026 681,598 511,936 750.145 Non - Recurring Expenditures Non - Recurring Bonus - - - 4,472 Capital Outlay 722,792 332,532 181,967 80,932 Transfers Out - General Fund 312,716 73,833 73,833 145,321 Unforeseen/New Initiatives - 345,400 - 50,000 Total Expenditures 1,567,534 1,433,363 767,736 1,030,870 Excess (Deficit) Revenues Over Expenditures (891,413) (755,763) (100,427) (352,535) Adj. req. to convert budget basis to GAAP (43,697) Fund Balance - Beginning 1,480,341 545,231 545,231 444,804 Fund Balance - Ending $ 545,231 $ (210,532) $ 444,804 $ 92,269 No. of Working Capital Days 127 (54) 211 33 172 CITY OF BAYTOWN PROGRAM SUMMARY 5030 HOTEL/MOTEL FUND Program Description The Hotel/Motel Occupancy Tax provides a significant source of revenue for programs and facilities that increase tourism. Major Goals • Provide activities and promotions to enhance tourist participation within the City of Baytown. • Provide support for programs that enrich the quality of life for citizens by cultivating an appreciation in the Arts and historical presentation. Expenditures by Function 50310 Arts 50320 Promotional 50330 Historical 50350 Bay Communities 211,787 Total Expenditures Major Objectives • Continue upgrade and maintenance of facilities. • Provide related advertising and promotions. • Develop a public relations /media campaign that effectively promotes the resources of the community. • Promote Pirates Bay Waterpark to attract visitors • Enhance Baytown's image by promoting the City's environmental resources. Actual Budget Estimated Proposed 2009 -10 2010 -11 2010 -11 2011 -12 $ 28,433 $ 85,800 $ 57,049$ 99,003 1,272,058 1,001,158 565,328 796,710 211,787 259,100 81,925 34,100 55,256 87,305 63,434 101,057 $1,567,534 $1,433,363 $767,736 $1,030,870 173 CITY OF BAYTOWN SERVICE LEVEL BUDGET 5030 HOTEL/MOTEL Actual Budget Estimated Adopted Acct# Acct Description 2009 -10 2010 -11 2010 -11 2011 -12 7100 Personnel Services 71002 Regular Wages $ - $ - $ - $ 36,800 71003 Part Time Wages 22,522 40,976 21,250 40,976 71009 Overtime 19,319 42,479 30,831 42,465 71021 Health & Dental - - - 9,150 71022 TMRS 3,269 7,632 4,833 14,371 71023 FICA 3,141 6,384 3,983 9,198 71028 Workers Compensation 444 1,055 654 1,706 71051 Non - Recurring Bonus - - - 4,472 Total Personnel Services 48,695 98,526 61,551 159,138 7200 Supplies 72001 Office Supplies - - - 500 72002 Postage - 1,300 660 1,300 72004 Printing 515 3,700 2,920 3,700 72041 Educational 20,625 33,104 24,670 76,078 Total Supplies 21,140 38,104 28,250 81,578 7300 Maintenance 73011 Buildings 140 7,141 1,095 7,141 73027 Heating & Cooling System 2,381 3,200 1,575 3,200 73028 Electrical Maintenance - 1,800 1,410 1,800 Total Maintenance 2,521 12,141 4,080 12,141 7400 Services 74001 Communication 747 2,400 - - 74002 Electric Service 16,354 25,410 15,700 25,410 74005 Natural Gas 3,237 4,469 3,125 4,469 74011 Equipment Rental 970 17,000 7,025 15,500 74021 Special Services 208,257 227,016 151,910 191,349 74036 Advertising 226,978 245,426 237,435 252,426 74041 Travel & Reimbursables 1,867 2,856 1,910 3,606 74042 Education & Training - 600 300 1,100 74051 Rents 910 - - - 74071 Association Dues - - - 250 74087 Miscellaneous - 7,000 - 7,000 Total Services 459,320 532,177 417,405 501,110 7500 Sundry Charges 75001 Contributions 350 650 650 650 Total Sundry & Other 350 650 650 650 Total Operating 532,026 681,598 511,936 754,617 8000 Capital Outlay 80001 Furniture & Equip <$5,000 181,531 - 3,770 3,000 81001 Land Purchase 250,000 - - - 82011 Building & Improvements 31,898 - - 15,000 174 CITY OF BAYTOWN SERVICE LEVEL BUDGET 15030 HOTEL/MOTEL Actual Budget Estimated Adopted Acct# Acct Description 2009 -10 2010 -11 2010 -11 2011 -12 84061 Other Equipment 36,850 100,400 100,125 50,000 85001 Construction 222,513 219,200 65,140 - 86011 Capital Lease Payment - 12,932 12,932 12,932 Total Capital Outlay 722,792 332,532 181,967 80,932 9100 Other Finance Uses 91101 To General Fund 42,870 53,033 53,033 145,321 91351 To Capital Improvement Prgm 269,846 20,800 20,800 - Total Other Financing Uses 312,716 73,833 73,833 145,321 9900 Contingencies 99002 Unforeseen/New Initiatives - 345,400 - 50,000 Total Contingencies - 345,400 - 50,000 TOTAL DEPARTMENT $ 1,567,534 $ 1,433,363 $ 767,736 $ 1,030,870 175 CITY OF BAYTOWN HOTEL/MOTEL FUND BUDGET 2012 PROGRAMS BAY ARTS PROMOTIONAL HISTORICAL COMMUNITIES TOTAL * Art League Capital 15,000 - - - 15,000 Tourism Coordinator - 60,900 - - 60,900 * Art Show 1,250 2,000 - - 3,250 * Bay Communities Clean -up - - - 100,421 100,421 * Bayou Bowl - 55,000 - - 55,000 * Bayshore Fine Rides - 15,000 - - 15,000 * Baytown Nature Center - 13,365 - - 13,365 " Baytown Symphony 13,792 4,318 - - 18,110 * Christmas on Texas Avenue - 10,000 - - 10,000 * City Public Relations Advertising/Tourism - 22,000 - - 22,000 * Community Wide Banners - 5,000 - - 5,000 * Council Approved Eligible & Promotional Activities - 38,748 - - 38,748 * Economic Alliance - 10,000 - - 10,000 * Electrical Service / ADT (BNC) - 7,920 - - 7,920 * Environmental Education - Nurture Nature Fest 31,221 2,035 - - 33,256 * Grito Fest 13,461 51,690 - - 65,151 * Marcus Lee Zaruba Jail Break Run - 5,000 - - 5,000 * July 3rd/4th 23,781 154,887 - - 178,668 * Museum - - 34,100 - 34,100 * Miscellaneous (Capital Lease Pymt) - 12,932 - - 12,932 * Pirates Bay Equipment Replacement - 50,000 - - 50,000 Pirates Bay Advertising - 55,000 - - 55,000 " Public Affairs Coordinator /Website Coordinator - 145,321 - - 145,321 * Tournament Bid Money (USSSA/TAAF/PIXIE) - 7,000 - - 7,000 * TPWD Expo - 5,256 - - 5,256 * Unforeseen/New Initiatives - 50,000 - - 50,000 * Webpage Services - 10,000 - - 10,000 " Non- Recurring Bonus 498 3,338 - 636 4,472 TOTAL PROGRAMS $ 99,003 $ 796,710 $ 34,100 $ 101,057 $ 1,030,870 176 CITY OF BAYTOWN ORGANIZATION CHART AQUATICS FUND 11 City Council 11 11 City Manager 11 Deputy City Manager 11 Aquatics Fund 11 �wN S 177 BAYTOWN S 178 CITY OF BAYTOWN AQUATICS FUND 502 BUDGET SUMMARY BY FUND Actual Budget Estimated Adopted 2009 -10 2010 -11 2010 -11 2011 -12 Revenues 463,079 755,591 883,813 Facility Rental $ - $ 35,000 $ 35,000 $ 50,000 Aquatics 995,388 832,282 1,121,000 1,156,000 Concessions - 100,000 102,000 270,000 Rental - Misc - - 5,000 50,000 Sundry 995,388 967,282 1,263,000 1,526,000 Expenditures Personnel Services 463,079 755,591 883,813 936,498 Supplies 174,407 133,580 194,180 210,138 Maintenance 4,196 16,800 6,800 13,800 Services 101,479 253,333 265,328 305,648 Sundry 1,037 - - - Total Operating 744,198 1,159,304 1,350,121 1,466,084 Non - Recurring Expenditures Non - Recurring Bonus - - - 5,613 Capital Outlay 1,002 49,422 27,912 25,000 Total Expenditures 745,200 1,208,726 1,378,033 1,496,697 Excess (Deficit) Revenues Over Expenditures 250,188 (241,444) (115,033) 29,303 Working Capital - Beginning - 250,188 250,188 135,155 Working Capital - Ending $ 250,188 $ 8,744 $ 135,155 $ 164,458 Adopted Budget 2011 -12 Operations IS% Personnel Services 63% Services & Sundry 20% Non - Recurring Bonus, Capital & Transfers 2% 179 CITY OF BAYTOWN PROGRAM SUMMARY 5000 AQUATICS Program Description The Aquatics Fund consists of two water parks, Pirates Bay Water Park and Calypso Cove in the City of Baytown. The Pirates Bay Water Park is an award winning Caribbean themed 3- acre water park which won the Aquatics International 2011 Dream Designs Award. It is operated by the Baytown Parks and Recreation Department, the family- friendly resort styled park opened in June 2010. Pirates Bay features attractions for everyone with zero beach entry, a large active and colorful Pirate themed water play center complete with a large dumping bucket and an awesome array of spray nozzles, and water guns, a 671 foot long lazy river and two large slide towers. Tower activities include fun for both the little ones and daredevils with everything from run -outs to racing tubes. The feature attraction is a Flowrider surfing machine. The Flowrider provides an endless moving mountain of water with all the excitement of ocean surfing that will challenge all who enter. Surfer boys and girls will ride the waves with an audience, as two covered bleachers flank the machine. The park also features a climbing wall, and a small rectangular pool for lap swimming and programs such as swim lessons, and water volleyball. A concession stand will provide tasty burgers and other snacks; and covered picnic areas invite visitors to rest between activities. An air conditioned meeting room will be available year - round for rentals for family reunions, company outings. The park also offers three large picnic pavilions available for rentals for birthday parties or family get - togethers. The Calypso Cove is a smaller Caribbean themed Water Park is located at N.C. Foote Park on West Main. The Park replaces a 1970 era pool and consists Workload Measures of two separate bodies of water. A shallow, zero beach entry pool that features several water guns, a small tot slide, a dew drop and a large play feature with dumping bucket and is designed for the smaller children and families. A second pool located adjacent to the zero entry pool features a crossing activity, a 17 foot slide tower and body slide and optional water volleyball net and basketball goal can also be placed in the pool. This pool is also used for swim lesions and other group activities. Calypso Cove also features large coolbrellas, picnic tables, lounge chairs and a bathhouse. Major Goals • Follow the guidelines of the Aquatic Facilities Study to add and improve the aquatic facilities of the department. • Support the accomplishment of the City Council's Visioning priorities which include, but are not limited to: Development and Redevelopment, Infrastructure Maintenance and Improvement, and Creating a Community we can all be proud of • Expand recreation opportunities, especially for youth. • Become a site for Flowrider competitions. Major Objectives • Continue to expand the proposed spray parks as outlined in the Aquatic Facilities Master Plan — McElroy Park. • Continue to add special events that will increase attendance and revenue such as the Itty Bitty Beach Party and Dive in movies. Services Provided • Swim Lessons • Flowrider Lessons Actual Budget Estimated Projected 2009 -10 2010 -11 2010 -11 2011 -12 1. Pirates Bay Waterpark Attendance 70,576 64,000 120,000 130,000 2. Calypso Cove Attendance N/A 16,000 16,500 16,500 Performance Measures 1. Pirates Bay Water Park Revenue (attendance, concessions and rentals) 2. Calypso Cove opened May 29, 2011 180 $1,048,030 $1,200,000 $1,350,000 $1,400,000 Closed $34,000 $80,000 $85,000 CITY OF BAYTOWN SERVICE LEVEL BUDGET 5000 AQUATICS Actual Budget Estimated Adopted Acct# Acct Description 2009 -10 2010 -11 2010 -11 2011 -12 7100 Personnel Services 71002 Regular Wages $ 43,616 $ 53,129 $ 72,244 $ 89,176 71003 Part-Time Wages 358,732 601,466 719,097 738,170 71009 Overtime 11,400 25,000 1,607 - 71021 Health & Dental 6,103 8,250 8,113 18,300 71022 TMRS 7,910 9,546 13,057 16,168 71023 FICA 31,510 51,653 60,507 63,203 71028 Workers Compensation 3,808 6,547 9,188 11,481 71051 Non - Recurring Bonus - - - 5,613 Total Personnel Services 463,079 755,591 883,813 942,111 7200 Supplies 72001 Office Supplies 3,445 9,000 5,900 6,000 72004 Printing - 1,000 500 1,000 72007 Wearing Apparel 12,082 9,580 8,500 8,960 72019 Supplies Purchase for Resale 56,472 42,500 65,000 68,129 72021 Minor Tools 387 500 300 500 72026 Cleaning & Janitorial 9,648 10,000 8,000 9,500 72028 Swimming Pool Supplies 6,820 6,600 6,300 7,500 72031 Chemical 27,249 44,000 77,000 95,899 72032 Medical 3,985 3,400 2,000 3,400 72041 Educational Supplies 3,851 1,500 1,000 1,000 72045 Computer Software Supply 50,468 - 16,680 2,750 72046 Botanical Supplies - 5,500 3,000 5,500 Total Supplies 174,407 133,580 194,180 210,138 7300 Maintenance 73011 Building Maintenance 3,561 6,500 3,500 5,500 73027 Heating & Cooling System - 6,000 1,500 5,500 73028 Electrical Maintenance 635 4,300 1,800 2,800 Total Maintenance 4,196 16,800 6,800 13,800 7400 Services 74001 Communication 8,680 5,543 5,448 9,143 74002 Electric Service 37,274 125,000 132,000 145,000 74005 Natural Gas 403 6,000 3,000 6,000 74021 Special Services 20,222 45,685 65,400 61,400 74029 Service Awards 913 5,080 3,080 5,080 74036 Advertising 30,262 50,000 40,000 60,000 74041 Travel & Reimbursables 3,425 3,290 2,200 3,290 74042 Education & Training 300 2,735 1,200 2,735 74272 Real & Personal Property - 10,000 13,000 13,000 Total Services 101,479 253,333 265,328 305,648 7500 Sundry 75071 Terminal/Accrual Pay 1,037 - - - Total Sundry 1,037 - - - Total Operating 743,161 1,159,304 1,350,121 1,471,697 8000 Capital Outlay 80001 Furniture & Equip < $5,000 1,002 - 3,512 - 84041 Furniture & Fixtures - 25,000 - 25,000 84061 Other Equipment - 24,422 24,400 - Total Capital Outlay 1,002 49,422 27,912 25,000 TOTAL DEPARTMENT $ 745,200 $ 1,208,726 $ 1,378,033 $ 1,496,697 181 BAYTOWN s 182 CITY OF BAYTOWN ORGANIZATION CHART WATER AND SEWER FUND City Council Manager Deputy City Manager Assistant City Manager Construction Operations Director of Public Works/Utilities Director of Finance Assistant Director of Utilities lffly billing !Collections Water Wastewater Construction Operations Operations BAYTOWN S 183 BAYTOWN S 184 CITY OF BAYTOWN WATER & SEWER FUND 520 BUDGET SUMMARY BY FUND Actual Budget Estimated Adopted 2009 -10 2010 -11* 2010 -11 2011 -12 Revenues Intergovernmental $ 789,820 $ 905,220 $ 946,161 $ 1,014,433 Operating Revenues 28,480,563 29,611,108 29,324,080 30,772,536 Non - operating Revenues 495,970 598,500 558,365 559,025 Miscellaneous 757,881 67,515 66,962 64,502 Operating Transfers In ** 4,157,976 2,526,883 2,526,883 2,531,225 Unforeseen/New Initiatives Total Revenues 34,682,210 33,709,226 33,422,451 34,941,721 Expenditures by Type: Total Expenditures 32,131,242 32,700,596 32,994,099 34,588,736 Personnel Services 6,225,721 6,778,875 6,807,523 7,378,382 Supplies 7,160,372 8,512,655 9,069,810 9,548,734 Maintenance 1,108,041 1,107,338 1,046,449 1,213,100 Services 2,427,229 3,097,960 2,929,033 3,127,135 Sundry 191,292 84,593 177,127 180,405 Total Operating 17,112,655 19,581,421 20,029,942 21,447,756 Non - Recurring Expenditures Non - Recurring Bonus - - - 344,728 Capital Outlay 4,202 825,735 696,717 392,127 Debt Requirements 12,892,157 9,981,968 9,981,968 10,063,653 Transfers Out 2,122,228 2,285,472 2,285,472 2,285,472 Unforeseen/New Initiatives - 26,000 - 55,000 Total Expenditures 32,131,242 32,700,596 32,994,099 34,588,736 Excess (Deficit) Revenues 1,888,140.00 Over Expenditures 2,550,968 1,008,630 428,352 352,985 Adj. req. to convert budget basis to GAAP (2,189,061) Working Capital - Beginning 6,685,949 7,047,856 7,047,856 7,476,208 Working Capital - Ending $ 7,047,856 $ 8,056,486 $ 7,476,208 $ 7,829,193 No. of Working Capital Days 80 90 83 83 Adopted Budget 2011 -12 by Expenditure Type Personnel Services Operating 21% 41% Non - Recurring Bonus, ME Transfers Out & on Unforeseen/New Initiatives 8% Capital Outlay Debt Requirements 1% 29% • 2010 -11 Budget w amended by City Council Resolution 2149. ** Transfers In includes a transfer from MDD for a portion of the debt for the NEW W Treatment Plant. 185 CITY OF BAYTOWN WATER & SEWER FUND 520 BUDGET SUMMARY BY FUND Actual Budget Estimated Adopted 2009 -10 2010 -11* 2010 -11 2011 -12 Revenues 1,711,306 1,666,882 2,083,112 2,114,861 Intergovernmental $ 789,820 $ 905,220 $ 946,161 $ 1,014,433 Operating Revenues 28,480,563 29,611,108 29,324,080 30,772,536 Non - operating Revenues 495,970 598,500 558,365 559,025 Miscellaneous 757,881 67,515 66,962 64,502 Operating Transfers In ** 4,157,976 2,526,883 2,526,883 2,531,225 Transfer to Other Funds Total Revenues 34,682,210 33,709,226 33,422,451 34,941,721 Expenditures by Function General Government 1,711,306 1,666,882 2,083,112 2,114,861 Water Operations 8,713,162 10,110,983 10,594,257 12,440,731 Wastewater Operations 5,763,961 7,287,549 6,747,575 5,549,915 Utility Construction 928,428 1,367,742 1,301,715 2,134,104 Total Operating 17,116,857 20,433,156 20,726,659 22,239,611 Transfer to Debt Service 12,892,157 9,981,968 9,981,968 10,063,653 Transfer to Other Funds 2,122,228 2,285,472 2,285,472 2,285,472 15,014,385 12,267,440 12,267,440 12,349,125 Total Expenditures 32,131,242 32,700,596 32,994,099 34,588,736 Excess (Deficit) Revenues Over Expenditures Adj. req. to convert budget basis to GAAP Working Capital - Beginning Working Capital - Ending 2,550,968 1,008,630 428,352 352,985 (2,189,061) 6,685,949 7,047,856 7,047,856 7,476,208 $ 7,047,856 8,056,486 $ 7,476,208 $ 7,829,193 Adopted Budget 2011 -12 by Expenditure Function Transfers & Other 36% Utility Construction 6% General Government 6% Water Operations 36% Wastewater Operations 16% • 2010.11 Budget as amended by City Council Resolution 2149. ** Transfers In includes a transfer from MOD for a portion of the debt for the NEW W Treatment Plant. 186 CITY OF BAYTOWN WATER & SEWER FUND REVENUE DETAIL Actual Budget Estimated Adopted Revenue 2009 -10 2010 -11* 2010 -11 2011 -12 BAWA - Contract Svcs. $ 789,820 $ 905,220 $ 946,161 $ 1,014,433 Total Intergovernmental 789,820 905,220 946,161 1,014,433 Sale of Water 14,756,385 15,184,357 15,385,630 16,177,920 Sewer Service 121484,639 13,425,691 12,900,900 13,558,036 Penalties 649,895 740,000 688,000 715,000 City Fire Hydrants 225,000 - - - City Water & Sewer Svcs. 102,504 - - - Pollution Control Fees 219,490 228,060 286,420 247,090 PSLIP Program 42,650 33,000 63,130 74,490 Operating Revenues 28,480,563 29,611,108 29,324,080 30,772,536 Turn-on Fees 432,214 534,500 480,400 481,960 Water Tap Fees 42,851 43,500 49,220 49,090 Sewer tap Fees 18,350 20,500 26,720 25,950 OT Turn-On Fees 2,390 - 2,025 2,025 Red Flag Fees 165 - - - Non- operating Revenues 495,970 598,500 558,365 559,025 Interest on Investment 50,805 55,515 52,842 52,842 Interest on Receivable 219 - 2,610 219 Contributed Capital Sewer 369,744 - - - Contributed Capital Water 274,450 - - - Recovered A/R - - - - Miscellaneous 62,910 12,000 11,620 11,620 Overages and Shortages (247) - (110) (179) Total Miscellaneous 757,881 67,515 66,962 64,502 Total Revenues 30,524,234 31,182,343 30,895,568 32,410,496 Water & Sewer CIPF 1,660,791 - - - From MDD 2,497,185 2,526,883 2,526,883 2,531,225 Total Operating Transfers In 4,157,976 2,526,883 2,526,883 2,531,225 Total Revenues & Transfers $ 34,682,210 $ 33,709,226 $ 33,422,451 $34,941,721_ * 2010 -11 Budget as amended by City Council Resolution 2149. 187 CITY OF BAYTOWN WATER & SEWER FUND 520 BUDGET SUMMARY BY DEPARTMENT Actual Budget Estimated Adopted Department Name 2009 -10 2010 -I1* 2010 -11 2011 -12 General Government Fiscal Operations $ 1,412,480 $ 1,497,867 $ 1,500,751 $ 1,599,623 General Overhead 298,826 169,015 582,361 515,238 1,711,306 1,666,882 2,083,112 2,114,861 Water Operations Utility Transmission (formerly Water Distribution) Treated Water Restoration Water Treatment Wastewater Operations Wastewater Collection Wastewater Treatment Pollution Control Private Sewer Line Inspections Utility Construction Construction Transfers Out 1,351,235 1,500,390 1,423,416 2,088,701 6,516,979 7,683,396 8,255,716 8,624,403 - - - 744,230 844,948 927,197 915,125 983,397 8,713,162 10,110,983 10,594,257 12,440,731 1,586,510 2,102,483 1,837,845 - 3,955,937 4,940,402 4,676,038 5,280,109 108,061 179,093 168,121 269,806 113,453 65,571 65,571 - 5,763,961 7,287,549 6,747,575 5,549,915 928,428 1,367,742 1,301,715 2,134,104 928,428 1,367,742 1,301,715 2,134,104 Total Operations 15,405,551 18,766,274 18,643,547 22,239,611 Transfer to Debt Service 12,892,157 9,981,968 9,981,968 10,063,653 Transfer to Other Funds 2,122,228 2,285,472 2,285,472 2,285,472 Total Transfers 15,014,385 12,267,440 12,267,440 12,349,125 Total Water & Sewer Fund $ 32,131,242 $ 32,700,596 $ 32,994,099 $ 34,588,736 cv,v -u nuascL m wua,avu oY LILY r-uuncu rtcsumuun uvr. Adopted Budget 2011 -12 by Function Water Operations 36% Wastewater Operations General Government ," 16% 6% 7 ®� Utility Construction Transfer to Other Funds �Q 6% 7% Transfer to Debt Service 29% 188 CITY OF BAYTOWN WATER & SEWER FUND 520 BUDGET SUMMARY BY ACCOUNT Actual Budget Estimated Adopted Acct# Acct Description 2009 -10 2010 -11* 2010 -11 2011 -12 7100 Personnel Services 71002 Regular Wages $ 3,872,704 $ 4,310,162 $ 4,227,698 $ 4,554,342 71003 Part Time Wages 31,050 18,000 17,974 18,000 71009 Overtime 472,904 370,357 350,581 240,332 71011 Extra Help/Temporary 6,401 2,880 - - 71021 Health & Dental Insurance 715,086 932,250 755,567 1,107,413 71022 TMRS 759,933 843,043 822,445 862,339 71023 FICA 316,408 339,590 341,725 358,830 71028 Workers Compensation 44,181 51,793 49,393 79,415 71041 Allowances 8,945 10,800 8,729 10,800 71051 Non - Recurring Bonus - - - 344,728 71052 Salary Savings - (100,000) - (100,000) 71081 Retired Employee Benefits - - 233,411 246,911 71091 Personnel Services Reimbursed (1,891) - - - Total Personnel Services 6,225,721 6,778,875 6,807,523 7,723,110 7200 Supplies 72001 Office 24,941 19,772 19,468 19,782 72002 Postage 106,119 106,444 138,515 125,114 72004 Printing 11,931 13,000 12,257 13,000 72007 Wearing Apparel 36,266 45,193 46,393 50,535 72016 Motor Vehicle 195,926 219,140 191,131 310,100 72019 Supplies Purchased for Resale - 24,000 24,000 - 72021 Minor Tools 29,362 33,660 33,661 37,500 72026 Cleaning & Janitorial 5,642 5,500 5,300 5,500 72031 Chemical 233,623 362,150 342,950 362,400 72032 Medical 299 400 419 400 72052 Treated Water 6,516,979 7,683,396 8,255,716 8,624,403 72091 Supplies Reimbursed (716) - - - 73055 Total Supplies 7,160,372 8,512,655 9,069,810 9,548,734 7300 Maintenance 73001 Land 10,340 12,550 12,550 15,750 73011 Buildings 17,137 13,100 9,800 13,100 73022 Sanitary Sewers 17,093 27,000 20,000 27,000 73023 Water Distribution System 155,854 140,000 150,000 150,000 73024 Reservoirs & Wells 29,616 10,000 6,000 10,000 73025 Streets Sidewalks & Curbs 10,038 17,500 17,500 57,500 73026 Storm Drains Maintenance - - - 7,000 73027 Heating & Cooling System 10,337 10,350 5,500 7,500 73042 Machinery & Equipment 409,920 396,150 370,931 396,150 73043 Motor Vehicles 346,150 308,200 287,145 361,700 73047 Meters & Settings 101,556 167,088 167,023 160,000 73055 Computers - 5,400 - 7,400 Total Maintenance 1,108,041 1,107,338 1,046,449 1,213,100 7400 Services 74001 Communication 1,794 2,950 2,300 2,950 74002 Electric Service 1,625,534 2,148,600 1,902,941 2,157,500 74005 Natural Gas 140 400 400 400 74011 Equipment Rental 12,865 18,000 62,338 19,000 74021 Special Services 350,922 392,031 409,732 407,516 189 CITY OF BAYTOWN WATER & SEWER FUND 520 BUDGET SUMMARY BY ACCOUNT Actual Budget Estimated Adopted Acct# Acct Description 2009 -10 2010 -11 * 2010 -11 2011 -12 74022 Audits 16,512 16,512 16,512 16,512 74026 Janitorial Services 3,755 4,060 3,755 4,060 74041 Travel & Reimbursables 7,952 8,200 6,292 8,000 74042 Education & Training 33,734 38,700 41,432 43,020 74050 Disposal Services 289,248 369,800 368,000 369,600 74071 Association Dues 1,934 4,297 3,627 43,167 74210 General Liability Insurance 7,186 10,097 10,097 10,097 74220 Errors & Omissions 11,447 14,357 14,357 14,357 74240 Auto Liability 15,124 16,172 21,716 16,172 74241 Auto Collision 15,382 15,244 19,156 15,244 74242 Auto Catastrophic 567 662 567 662 74271 Mobile Equipment 3,099 2,464 3,250 2,464 74272 Real & Personal Property 29,308 25,299 31,927 25,299 74277 Flood Insurance - 9,152 9,152 9,152 74280 Bonds 726 118 118 118 74281 Employee Fraud - 845 1,364 845 Total Services 2,427,229 3,097,960 2,929,033 3,127,135 7500 Sundry Charges 75086 Interest Expense 7,279 - - - 75088 Bad Debt -Cutoff Accounts 184,013 84,593 177,127 180,405 Total Sundry & Other 191,292 84,593 177,127 180,405 Total Operating 17,112,655 19,581,421 20,029,942 21,792,484 8000 Capital Outlay 80001 Furniture & Equipment < $5,000 4,202 6,262 3,088 - 82011 Building and Improvements - - - 5,000 83023 Water Distribution System - 196,350 196,350 200,000 83029 Sewer Connections - 3,000 10,000 10,000 83035 Meters & Connections - 60,000 65,000 65,000 84042 Machinery & Equipment - 80,000 - - 84043 Motor Vehicles - 356,800 298,956 - 86011 Capital Lease Purchases - 123,323 123,323 112,127 Total Capital Outlay 4,202 825,735 696,717 392,127 9000 Other Financing Uses 91101 To General Fund 1,791,030 1,954,274 1,954,274 1,954,274 91401 To G O I S 471,508 3,176,915 3,176,915 2,956,166 91522 To W W I S 12,352,649 6,746,953 6,746,953 7,045,349 91521 To Accrued Leave - Water & Sewer 200,000 200,000 200,000 200,000 91550 To Garage Fund 2,515 2,515 2,515 2,515 91552 To Warehouse Operations 128,683 128,683 128,683 128,683 92510 To BAWA 68,000 58,100 58,100 62,138 Total Other Financing Uses 15,014,385 12,267,440 12,267,440 12,349,125 190 CITY OF BAYTOWN WATER & SEWER FUND 520 BUDGET SUMMARY BY ACCOUNT Actual Budget Estimated Adopted Acct# Acct Description 2009 -10 2010 -11 * 2010 -11 2011 -12 9900 Contingencies 99001 Contingencies - - - 5,000 99002 Unforeseen/New Initiatives - 26,000 - 50,000 Total Contingencies - 26,000 - 55,000 TOTAL EXPENDITURES $ 32,131,242 $ 32,700,596 $ 32,994,099 $ 34,588,736 + 2010 -11 Budget as amended by City Council Resolution 2149. 191 CITY OF BAYTOWN PROGRAM SUMMARY 1030 UTILITY BILLING &COLLECTIONS Program Description The Utility Billing Division is responsible for the weekly, bi- monthly, and monthly procedures related to the billing of water, sewer, and garbage services provided to the citizens. They ensure the customer meters are properly read and billed for services received; generate weekly, bi- monthly, and monthly bills; monitor and disburse security deposits; process past due accounts; test, repair, and replace meters; curtail theft of service and report line leaks for repair. The main priority of the division is to provide positive customer service. The Collection Division provides cash receipts system training to other City Departments. Processes and monitors the following: Industrial District In- Lieu -of Tax; solid waste gross receipts tax; hotel occupancy tax; franchise fees; water, sewer, garbage and storm water receipts; sales tax receipts; property tax deposits; and receipts for City leased land and buildings. Major Goals • Provide 100% customer service 100% of the time. • Exceed the customer's expectations. • Maintain a high level of accuracy in billing. • Maintain meter reading accuracy at 99.9 %. • Carry out the vision established through the codes and ordinances of the City of Baytown. Major Objectives • Accurately bill utility customers per City Ordinance. • Process payments in a timely manner. • Obtain accurate meter readings and stay on schedule for monthly readings. • Curtail theft of service. • Test, repair, and replace meters to assure precise readings for accurate billing. • Provide training and cross - training for all employees. Workload Measures Actual 2009 -10 Budget 2010 -11 Estimated 2010 -11 Projected 2011 -12 1. Accounts billed — per month 25,539 45,041 25,976 27,275 2. Meters read — per month 22,075 39,685 22,074 23,178 3. Automatic bank drafts — per month 1,656 3,417 1,648 12730 4. Payments processed — per month 17,934 18,880 18,286 19,200 Performance Measures 1. Percent of Meters Read by MRX Unit 91.89% 98.1% 91.0% 87.0% 2. Daily service work orders — per year 38,913 38,611 34,383 36,102 3. Pre - billing audit rereads — per year 1,507 1,539 1,250 1,748 4. Problem reads/rereads — per year 21,103 19,167 23,734 35,596 5. Water Accountability — per year 82.89% 86.5% 81.0% 79.0% ➢ Lock Box payments comprise thirty-eight percent of the utility payments processed. ➢ "Problem reads /rereads" address malfunctioning equipment: Meter Interface Device (MIU) not transmitting and MIU is transmitting something other than numeric read. Meter Technicians are dispatched to the locations where readings were not obtained to correct the problem(s) prior to billing. Continued maintenance is the key to reducing the problem reads. "Water Accountability" was negatively impacted by the increased number of delinquent disconnects and customers straight lining or breaking valves to receive water. 192 CITY OF BAYTOWN SERVICE LEVEL BUDGET 1030 UTILITY BILLING &COLLECTIONS Actual Budget Estimated Adopted Acct# Acct Description 2009 -10 2010 -11 2010 -11 2011 -12 7100 Personnel Services 71002 Regular Wages $ 703,440 $ 708,425 $ 698,051 $ 710,056 71003 Part Time Wages 31,050 18,000 17,974 18,000 71009 Overtime 22,274 20,000 14,933 21,000 71011 Extra Help/Temporary 6,401 2,880 - - 71021 Health & Dental 136,637 148,500 129,509 172,613 71022 TMRS 125,988 131,333 128,573 133,350 71023 FICA 54,061 53,366 54,178 56,691 71028 Workers Compensation 3,444 4,166 3,582 5,740 71041 Allowances 2,804 1,800 1,744 1,800 71051 Non - Recurring Bonus - - - 48,144 Total Personnel Services 1,086,099 1,088,470 1,048,544 1,167,394 7200 Supplies 72001 Office 13,653 9,622 9,622 9,632 72002 Postage 104,227 103,444 135,182 122,114 72007 Wearing Apparel 2,024 2,543 2,100 2,400 72016 Motor Vehicle 18,607 21,240 20,103 29,700 72021 Minor Tools 2,333 5,610 5,561 2,500 72026 Cleaning & Janitorial 893 1,000 800 1,000 72031 Chemical Supplies 95 - - - Total Supplies 141,832 143,459 173,368 167,346 7300 Maintenance 73011 Building Maintenance 1,348 - - - 73027 Heating & Cooling System - 4,850 - 2,000 73043 Motor Vehicles 14,173 11,000 12,214 11,000 73047 Meters & Settings 91,115 152,088 152,023 145,000 73055 Maintenance on Computers - 5,400 - 7,400 Total Maintenance 106,636 173,338 164,237 165,400 7400 Services 74001 Communication 75 100 100 100 74002 Electric Service 7,313 9,800 7,941 9,800 74011 Equipment Rental 3,228 3,900 3,238 3,900 74021 Special Services 61,174 51,251 79,452 66,736 74026 Janitorial Services 3,755 4,060 3,755 4,060 74041 Travel & Reimbursables 1,893 1,900 492 1,400 74042 Education & Training 310 3,500 1,107 2,820 74071 Association Dues 165 677 677 667 Total Services 77,913 75,188 96,762 89,483 Total Operating 1,412,480 1,480,455 1,482,911 1,589,623 8000 Capital Outlay 80001 Furniture & Equip <$5,000 - 2,612 3,088 - 82011 Building & Improvements - - - 5,000 84043 Motor Vehicles - 14,800 14,752 - Total Capital Outlay - 17,412 17,840 5,000 9900 Contingencies 99001 Contingencies - - - 5,000 Total Contingencies - - - 5,000 TOTAL DEPARTMENT $ 1,412,480 $ 1,497,867 $ 1,500,751 $ 1,599,623 193 BAYTOWN S 194 CITY OF BAYTOWN SERVICE LEVEL BUDGET 1190 WATER &SEWER GENERAL OVERHEAD Water & Sewer General Overhead codifies expenditures that are not directly associated with any other department within the Water & Sewer Fund. The major components are insurance, special programs and contingencies. Actual Budget Estimated Adopted Acct# Acct Description 2009 -10 2010 -11 2010 -11 2011 -12 7100 Personnel Services 71052 Salary Savings $ - $ (100,000) $ - $ (100,000) 71081 Retired Employee Benefits - - 233,411 246,911 Total Personnel Services - (100,000) 233,411 146,911 7200 Supplies 72004 Printing 11,931 13,000 12,257 13,000 72019 Supplies Purchased for Resale - 24,000 24,000 - Total Supplies 11,931 37,000 36,257 13,000 7300 Maintenance 73042 Machinery & Equipment - 1,650 1,650 1,650 Total Maintenance - 1,650 1,650 1,650 7400 Services 74001 Communication 1,121 2,850 2,200 2,850 74021 Special Services - 6,000 3,500 9,500 74022 Audits 16,512 16,512 16,512 16,512 74210 General Liability Insurance 7,186 10,097 10,097 10,097 74220 Errors & Omissions 11,447 14,357 14,357 14,357 74240 Auto Liability 15,124 16,172 21,716 16,172 74241 Auto Collision 15,382 15,244 19,156 15,244 74242 Auto Catastrophic 567 662 567 662 74271 Mobile Equipment 3,099 2,464 3,250 2,464 74272 Real & Personal Property 29,308 25,299 31,927 25,299 74277 Flood Insurance - 9,152 9,152 9,152 74280 Bonds 726 118 118 118 74281 Employee Fraud - 845 1,364 845 Total Services 100,472 119,772 133,916 123,272 7500 Sundry Charges 75088 Bad Debt -Cutoff Accounts 184,013 84,593 177,127 180,405 Total Sundry & Other 184,013 84,593 177,127 180,405 Total Operating 296,416 143,015 582,361 465,238 8000 Capital Outlay 80001 Furniture & Equip <$5,000 2,410 - - - Total Capital Outlay 2,410 - - - 9900 Other Financing Uses 91101 To General Fund - 13,200 13,200 13,200 Total Other Financing Uses - 13,200 13,200 13,200 9900 Contingencies 99002 Unforeseen/New Initiatives - 26,000 - 50,000 Total Contingencies - 26,000 - 50,000 TOTAL DEPARTMENT $ 298,826 $ 182,215 $ 595,561 $ 528,438 195 CITY OF BAYTOWN PROGRAM SUMMARY 3040 WATER OPERATIONS Program Description The Water Operations group of the City of Baytown consists of the following divisions: Water Distribution, Water Treatment and Treated Water. The Water Distribution is responsible for the operation and maintenance of the distribution system (approximately 458 miles) including transmission lines, elevated storage tanks, and well sites. The Water Treatment division includes personnel costs associated with the operation of the Baytown Area Water Authority surface water treatment plant. The Treated Water division consists of the budgeted water purchased by the City of Baytown from the Baytown Area Water Authority. Major Goals • Operate and maintain a reliable distribution system with the ability to deliver a sufficient quantity of safe and good quality water under adequate pressure to the utilities' customers at all times. • Obtain water certificates for all employees. Major Objectives • Continue to meet or exceed all Texas Commission on Environmental Quality (TCEQ) Rules and Regulations so the City will continue to be rated a "Superior Public Water System" by the TCEQ. Workload Measures Actual 2009 -10 Budget 2010 -11 Estimated 2010 -11 Projected 2011 -12 1. Fire Hydrants repaired/replaced/month 18 10 25 10 2. Leak repairs /day 4 5 5 5 3. Customer Repairs /week 9 10 10 10 4. Meter Change - outs /year 9 15 10 15 Performance Measures 1. Average time to complete meter change outs/ hours 1.5 1.5 1.5 1.5 2. Average time to complete leak repairs/hours 3 3 3 3 3. Average response time for a water leak report 1 1 1 1 196 CITY OF BAYTOWN SERVICE LEVEL BUDGET 3040 WATER OPERATIONS Actual Budget Estimated Adopted Acct# Acct Description 2009 -10 2010 -11 2010 -11 2011 -12 7100 Personnel Services 71002 Regular Wages $ 1,025,658 $ 1,135,578 $ 1,105,960 $ 1,714,458 71009 Overtime 156,642 135,614 142,287 107,800 71021 Health & Dental 189,942 259,748 218,474 442,050 71022 TMRS 205,053 229,296 224,195 327,265 71023 FICA 85,513 91,801 92,873 135,486 71028 Workers Compensation 15,784 17,310 16,662 38,952 71041 Allowances 3,183 3,240 3,190 3,960 71091 Personnel Services Reimbursed (1,839) - - - 71051 Non - Recurring Bonus - - - 141,972 Total Personnel Services 1,679,936 1,872,587 1,803,641 2,911,943 7200 Supplies 72001 Office Supplies 1,079 1,000 1,200 2,100 72007 Wearing Apparel 7,056 10,850 10,800 20,435 72016 Motor Vehicle 53,916 50,000 45,000 154,800 72021 Minor Tools 12,291 12,650 12,650 21,150 72031 Chemical 1,772 1,200 1,200 7,450 72032 Medical 205 200 200 200 72052 Treated Water 6,516,979 7,683,396 8,255,716 8,624,403 72091 Supplies Reimbursed (716) - - - Total Supplies 6,592,582 7,759,296 8,326,766 8,830,538 7300 Maintenance 73001 Land 10,340 12,550 12,550 15,750 73011 Buildings 264 400 600 5,400 73022 Sanitary Sewers Maintenance - - - 27,000 73023 Water Distribution System 154,259 140,000 150,000 150,000 73024 Reservoirs & Wells 29,616 10,000 6,000 10,000 73025 Streets Sidewalks & Curbs 6,031 11,100 11,100 54,300 73026 Storm Drain Maintenance - - - 7,000 73042 Machinery & Equipment 938 2,000 2,000 2,000 73043 Motor Vehicles 121,709 87,200 70,000 200,700 73047 Meters & Settings 1,946 15,000 15,000 15,000 Total Maintenance 325,103 278,250 267,250 487,150 7400 Services 74001 Communication 75 - - - 74002 Electric Service 14,443 29,700 20,000 29,700 74011 Equipment Rental 373 600 600 4,600 74021 Special Services 83,254 58,500 58,500 67,200 74041 Travel & Reimbursables 3,469 2,000 2,000 2,300 74042 Education & Training 11,945 9,000 10,000 17,400 74071 Association Dues 1,214 1,050 500 1,050 Total Services 114,773 100,850 91,600 122,250 Total Operating 8,712,394 10,010,983 10,489,257 12,351,881 8000 Capital Outlay 80001 Furniture & Equip < $5,000 768 - - - 84043 Motor Vehicles - 100,000 105,000 - 86011 Capital Lease Payment - - - 88,850 Total Capital Outlay 768 100,000 105,000 88,850 9000 Other Financing Uses 91101 To General Fund - 31,036 31,036 31,036 Total Other Financing Uses - 31,036 31,036 31,036 TOTAL DEPARTMENT $ 8,713,162 $ 10,142,019 $ 10,625,293 $ 12,471,767 197 CITY OF BAYTOWN PROGRAM SUMMARY 3050 WASTEWATER OPERATIONS Program Description The Wastewater Operations group for the City of Baytown consists of the following divisions: Wastewater Treatment, Wastewater Collections, Pollution Control and Private Sewer Line Inspections. The Wastewater Treatment division is responsible for treatment and discharge of sanitary sewage to Texas Commission on Environmental Quality (TCEQ) and Environmental Protection Agency (EPA) Rules and Regulations. The Wastewater Collection division is responsible for the operation and maintenance of the sanitary sewer collection system. The Pollution Control division is responsible for the monitoring of wastes that enter the collection system from food, commercial and industrial establishments. The Private Sewer Line Inspection is responsible for evaluating the condition of private sewer lines. Major Goals • To operate and maintain the collection system (approximately 430 miles) and treatment plants to meet health department, TCEQ and EPA Rules and Regulations at all times. Major Objectives • Continue to meet Health Department, TCEQ and EPA Rules and Regulations by continuing major rehabilitation projects to improve the quality of service to all citizens. Performance Measures 1. Lines located — 30510 Actual Budget Estimated Projected Workload Measures 2009 -10 2010 -11 2010 -11 2011 -12 1. Manholes repaired - 30510 77 85 85 85 2. Sewer stops — 30510 1,047 1,700 1,500 1,700 3. Manholes, mains vactored — 30510 665 200 800 800 4. Tons of sludge per year - 30520 1,200 1,500 1,300 1,300 5. Volume of wastewater treated (mg) in a month - 850 600 950 950 30520 6. Permits issued - 30530 50 70 150 70 7. Samples pulled/analysis performed - 30530 300 300 300 300 8. Industrial user surveys completed - 30530 50 300 100 100 9. Liquid waste manifest submitted - 30530 800 1,000 800 800 10. Violation letters sent/calls made - 30540 204 900 350 500 11. Inspections performed/complaint follow -ups - 25 30 30 30 30540 Performance Measures 1. Lines located — 30510 220 250 250 250 2. Miles of lines televised — 30510 14 12 12 12 3. Application process — 30530 0 2 7 2 4. Private sewer lines inspected - 30540 407 2,000 900 1,600 198 CITY OF BAYTOWN SERVICE LEVEL BUDGET 3050 WASTEWATER OPERATIONS Actual Budget Estimated Adopted Acct# Acct Description 2009 -10 2010 -11 2010 -11 2011 -12 7100 Personnel Services 71002 Regular Wages $ 1,657,545 $ 1,843,251 $ 1,858,825 $ 1,489,510 71009 Overtime 234,137 185,653 164,179 85,100 71021 Health & Dental 302,708 416,752 301,910 332,700 71022 TMRS 327,519 365,266 362,995 283,924 71023 FICA 136,996 147,506 150,394 117,570 71028 Workers Compensation 15,678 18,065 18,141 20,597 71041 Allowances 2,958 5,760 3,795 5,040 71051 Non - Recurring Bonus - - - 103,619 Total Personnel Services 2,677,541 2,982,253 2,860,239 2,438,060 7200 Supplies 72001 Office 9,701 8,550 8,046 6,350 72002 Postage 1,892 3,000 3,333 3,000 72007 Wearing Apparel 20,911 24,800 25,993 17,000 72016 Motor Vehicle 92,374 115,900 94,028 44,400 72021 Minor Tools 6,990 7,200 7,250 4,125 72026 Cleaning & Janitorial 4,749 4,500 4,500 4,500 72031 Chemical 230,999 360,350 341,150 309,350 72032 Medical 21 100 119 100 Total Supplies 367,637 524,400 484,419 388,825 7300 Maintenance 73011 Buildings 15,525 12,700 9,200 7,700 73022 Sanitary Sewers 17,093 27,000 20,000 - 73023 Water Distribution System 1,595 - - - 73025 Streets Sidewalks & Curbs 2,318 6,400 6,400 - 73027 Heating & Cooling System 10,337 5,500 5,500 5,500 73042 Machinery & Equipment 406,886 390,000 364,781 205,000 73043 Motor Vehicles 135,371 125,000 124,931 35,000 Total Maintenance 589,125 566,600 530,812 253,200 7400 Services 74001 Communication 523 - - - 74002 Electric Service 1,603,778 2,109,100 1,875,000 1,843,000 74005 Natural Gas 140 400 400 400 74011 Equipment Rental 6,764 11,000 56,000 5,000 74021 Special Services 205,994 276,280 268,280 233,080 74041 Travel & Reimbursables 2,504 3,800 3,300 3,800 74042 Education & Training 14,656 20,200 20,325 13,400 74050 Disposal Services 289,248 369,800 368,000 369,600 74071 Association Dues 313 1,670 1,550 1,550 Total Services 2,123,920 2,792,250 2,592,855 2,469,830 7500 Sundry Charges 75086 Int. Exp. - Late Pmt. 5,738 - - - Total Sundry Charges 5,738 - - - Total Operating 5,763,961 6,865,503 6,468,325 5,549,915 8000 Capital Outlay 84042 Machinery & Equipment - 80,000 - - 84043 Motor Vehicles - 242,000 179,204 - 86011 Capital Lease Payments - 100,046 100,046 - Total Capital Outlay - 422,046 279,250 - TOTAL DEPARTMENT $ 5,763,961 $ 7,287,549 $ 6,747,575 $ 5,549,915 199 CITY OF BAYTOWN PROGRAM SUMMARY 3060 UTILITY CONSTRUCTION Program Description The Utility Construction Department of the City of Baytown consists of Tapping and Construction. The Tapping crew is responsible for the installation of all new water and sewer taps and the replacement of failed taps. The Construction crew is responsible for the maintenance of large utility transmission lines and the continuous replacement of old main water lines, fire hydrants, valves, and service taps. Major Goals • Maintain a reliable main line transmission system at all times. • Obtain water and sewer certificates for all employees. • Maintain a maximum two -week schedule or better on installation of water and sewer taps. Major Objectives • Provide more safety training and necessary regulatory training. • Research the latest technology to improve productivity in the tapping crew. • Provide a continuous, uninterrupted supply of water to the distribution system by implementation of preventative maintenance programs; and make timely repairs in case of emergencies. Performance Measures 1. Average time to install water taps (hours) short side 2 2 2 2 2. Average time to install water taps (hours) long side 4 4 4 4 3. Average time to install sewer taps (hours) 4 4 4 4 200 Actual Budget Estimated Projected Workload Measures 2009 -10 2010 -11 2010 -11 2011 -12 1. Water taps 72 150 150 150 2. Sewer taps 17 25 25 25 3. Linear feet of new water lines installed 6,040 8,000 8,000 8,000 4. Linear feet of new sewer lines installed 376 500 500 500 Performance Measures 1. Average time to install water taps (hours) short side 2 2 2 2 2. Average time to install water taps (hours) long side 4 4 4 4 3. Average time to install sewer taps (hours) 4 4 4 4 200 CITY OF BAYTOWN SERVICE LEVEL BUDGET 3060 UTILITY CONSTRUCTION Actual Budget Estimated Adopted Acct# Acct Description 2009 -10 2010 -11 2010 -11 2011 -12 7100 Personnel Services 1,024 3,650 - - 83023 71002 Regular Wages $ 486,061 $ 622,908 $ 564,862 $ 640,318 71009 Overtime 59,851 29,090 29,182 26,432 71021 Health & Dental 85,799 107,250 105,674 160,050 71022 TMRS 101,373 117,148 106,682 117,800 71023 FICA 39,838 46,917 44,280 49,083 71028 Workers Compensation 9,275 12,252 11,008 14,126 71051 Non - Recurring Bonus - - - 50,993 71091 Personnel Services Reimb. (52) - - - Total Personnel Services 782,145 935,565 861,688 1,058,802 7200 Supplies 72001 Office 508 600 600 1,700 72007 Wearing Apparel 6,275 7,000 7,500 10,700 72016 Motor Vehicle 31,029 32,000 32,000 81,200 72021 Minor Tools 7,748 8,200 8,200 9,725 72031 Chemical 757 600 600 45,600 72032 Medical 73 100 100 100 Total Supplies 46,390 48,500 49,000 149,025 7300 Maintenance 73025 Streets Sidewalks & Curbs 1,689 - - 3,200 73042 Machinery & Equipment 2,096 2,500 2,500 187,500 73043 Motor Vehicle 74,897 85,000 80,000 115,000 73047 Meters & Settings 8,495 - - - Total Maintenance 87,177 87,500 82,500 305,700 7400 Services 74002 Electric Service - - - 275,000 74011 Equipment Rental 2,500 2,500 2,500 5,500 74021 Special Services 500 - - 31,000 74041 Travel & Reimbursables 86 500 500 500 74042 Education & Training 6,823 6,000 10,000 9,400 74071 Association Dues 242 900 900 900 Total Services 10,151 9,900 13,900 322,300 7500 Sundry Charges 75086 Int. Exp. - Late Pmt. 1,541 - - - Total Sundry Charges 1,541 - - - Total Operating 927,404 1,081,465 1,007,088 1,835,827 8000 Capital Outlay 80001 Furn & Equip <$5,000 1,024 3,650 - - 83023 Water Distribution System - 196,350 196,350 200,000 83029 Sewer Connections - 3,000 10,000 10,000 83035 Meters & Connections - 60,000 65,000 65,000 86011 Capital Lease Payments - 23,277 23,277 23,277 Total Capital Outlay 1,024 286,277 294,627 298,277 TOTAL DEPARTMENT $ 928,428 $ 1,367,742 $ 1,301,715 $ 2,134,104 201 CITY OF BAYTOWN SERVICE LEVEL BUDGET 9010 TRANSFERS OUT This cost center represents funding to other funds and costs allocation for operating services. Actual Budget Estimated Adopted 1Acct# Acct Description 2009 -10 2010 -11 2010 -11 2011 -12 9000 Other Financing Uses 91101 To General Fund 91401 ToGOIS 91521 To Accrued Leave -Water & Sewer 91522 To WWIS 91550 To Garage Fund 91552 To Warehouse Fund 92510 To BAWA 128,683 Total Other Financing Uses 1��� ��1�J� �u'�x►111 202 $ 1,791,030 $ 1,910,038 $ 1,910,038 $ 1,910,038 471,508 3,176,915 3,176,915 2,956,166 200,000 200,000 200,000 200,000 12,352,649 6,746,953 6,746,953 7,045,349 2,515 2,515 2,515 2,515 128,683 128,683 128,683 128,683 68,000 58,100 58,100 62,138 15,014,3 85 12,223,204 12,223,204 12,304, 889 $ 15,014,385 $ 12,223,204 $ 12,223,204 $ 12,304,889 CITY OF BAYTOWN WATER AND SEWER SYSTEM SUMMARY OF FY 2011 -12 DEBT REQUIREMENTS Principal Principal & Interest Principal Amount of Outstanding Requirements for FY 2011 -12 Outstanding Series Obligation Issue Oct. 1, 2011 Principal Interest Total Sept. 30, 2012 2003 Certificates of Obligation $ 4,630,000 $ 3,235,000 $ 205,000 $ 136,438 $ 341,438 $ 3,030,000 2003 Revenue & Refunding $ 8,100,000 2,240,000 970,000 70,725 1,040,725 1,270,000 2004 Certificates of Obligation $ 11,980,000 8,620,000 530,000 388,128 918,128 8,090,000 2005 Certificates of Obligation - TWDB $ 13,370,000 10,765,000 525,000 326,515 851,515 10,240,000 2006A Certificates of Obligation 1 $ 12,230,000 10,280,000 490,000 427,440 917,440 9,790,000 2006E Certificates of Obligation - TWDB $ 19,700,000 15,980,000 840,000 531,715 1,371,715 15,140,000 2007 Tax & Rev C.O.'s 2 $ 13,000,000 11,430,000 510,000 488,231 998,231 10,920,000 2008 Tax & Rev C.O.'s 2 $ 29,500,000 26,720,000 1,020,000 1,088,065 2,108,065 25,700,000 Subtotal 89,270,000 5,090,000 3,457,257 8,547,257 84,180,000 Transfer to GOIS - 2005A GO Refd $ 1,110,000 1,085,000 162,400 32,945 195,345 922,600 Transfer to GOIS - 2010 GO Refd $ 8,256,900 8,256,900 2,099,500 147,176 2,246,676 6,157,400 Transfer to GOIS - 2011 GO & Refd $ 3,590,000 3,590,000 275,200 129,837 405,037 3,314,800 Transfer to GOIS - Energy Performance Lease $ 1,146,294 1,039,649 61,962 47,146 109,108 977,687 13,971,549 2,599,062 357,104 2,956,166 11,372,487 Transfer to BAWA - 2006 TWDB $ 1,000,000 805,000 40,000 22,138 62,138 765,000 Subtotal 14,776,549 2,639,062 379,242 3,018,304 12,137,487 Total Water & Sewer Debt $ 104,046,549 $ 7,729,062 $ 3,836,499 $ 11,565,561 $ 96,317,487 1 Includes MDD share of NE WW Plant 2 Includes MDD share 203 CITY OF BAYTOWN ANNUAL REQUIREMENT TO AMORTIZE WATER & SEWER DEBT Fiscal Principal Interest Interest Total Annual Debt Year Due 2/01 Due 2/01 Due 8/01 Interest Requirement 2012 $ 5,090,000 $ 1,778,641 $ 1,678,615 $ 3,457,256 $ 8,547,256 2013 4,880,000 1,678,615 1,583,097 3,261,712 8,141,712 2014 5,090,000 1,583,097 1,487,080 3,070,177 8,160,177 2015 4,695,000 1,487,080 1,400,080 2,887,160 7,582,160 2016 4,910,000 1,400,080 1,307,424 2,707,504 7,617,504 2017 5,130,000 1,307,424 1,209,734 2,517,158 7,647,158 2018 5,360,000 1,209,734 1,106,300 2,316,034 7,676,034 2019 5,600,000 11)106,300 997,103 2,103,403 7,703,403 2020 5,860,000 997,103 881,593 1,878,696 7,738,696 2021 6,130,000 881,593 759,103 1,640,696 7,770,696 2022 6,410,000 759,103 630,046 1,389,149 7,799,149 2023 6,705,000 630,046 492,703 1,122,749 7,827,749 2024 6,645,000 492,703 355,669 848,373 7,493,373 2025 6,095,000 355,669 232,854 588,523 6,683,523 2026 5,255,000 232,854 121,838 354,691 5,609,691 2027 3,140,000 121,838 51,188 173,025 3,313,025 2028 2,275,000 51,188 - 51,188 2,326,188 $ 89,270,000 $ 16,073,066 $ 14,294,425 $ 30,367,494 $ 119,637,494 Annual Debt Service Requirements $9.00 13 Interest ■Principal $8.00 $7.00 c 0 $6.00 E c_ $5.00 c 6J 6 $4.00 L $3.00 $2.00 $1.00 $- _ �y t+� N M v1 — n — G N N N N N N N N N N N N N N N N N N N N N N N N N N Fiscal Year 204 CITY OF BAYTOWN WATER AND SEWER SYSTEM DETAIL DEBT AMORTIZATION SCHEDULES Fiscal Interest Principal Interest Interest Annual Principal Year Rate Due 2 /01 Due 2 /01 Due 8/01 Requirement Outstanding Certificates of Oblieation Series 2003 3.600% 195,000 Date of Issue - March 1, 2003 338,740 Term - 20 Years 2012 3.700% 205,000 70,115 66,323 341,438 $ 4,630,000 2003 $ - $ - $ 84,485 $ 84,485 4,630,000 2004 5.000% 160,000 101,383 97,383 358,765 4,470,000 2005 5.000% 160,000 97,383 93,383 350,765 4,310,000 2006 5.000% 165,000 93,383 89,258 347,640 4,145,000 2007 5.000% 170,000 89,258 85,008 344,265 3,975,000 2008 5.000% 175,000 85,008 80,633 340,640 3,800,000 2009 4.250% 180,000 80,633 76,808 337,440 3,620,000 2010 3.350% 190,000 76,808 73,625 340,433 3,430,000 2011 3.600% 195,000 73,625 70,115 338,740 3,235,000 2012 3.700% 205,000 70,115 66,323 341,438 3,030,000 2013 3.800% 215,000 66,323 62,238 343,560 2,815,000 2014 4.000% 225,000 62,238 57,738 344,975 2,590,000 2015 4.100% 235,000 57,738 52,920 345,658 2,355,000 2016 4.200% 245,000 52,920 47,775 345,695 2,110,000 2017 4.300% 260,000 47,775 42,185 349,960 1,850,000 2018 4.400% 270,000 42,185 36,245 348,430 1,580,000 2019 4.400% 285,000 36,245 29,975 351,220 1,295,000 2020 4.500% 300,000 29,975 23,225 353,200 995,000 2021 4.600% 315,000 23,225 15,980 354,205 680,000 2022 4.700% 330,000 15,980 8,225 354,205 350,000 2023 4.700% 350,000 8,225 - 358,225 - $ 4,630,000 $ 1,210,420 $ 1,193,523 $ 7,033,943 Revenue & Refunding 3.650% 935,000 62,126 45,063 1,042,189 Series 2003 2012 4.000% Date of Issue - May 1, 2003 25,663 Term - 20 Years 1,270,000 2013 4.000% 575,000 25,663 14,163 $ 8,100,000 2003 $ - $ - $ 61,249 $ 61,249 8,100,000 2004 1.250% 420,000 122,498 119,873 662,370 7,680,000 2005 1.600% 625,000 119,873 114,873 859,745 7,055,000 2006 1.900% 635,000 114,873 108,840 858,713 6,420,000 2007 2.300% 650,000 108,840 101,365 860,205 5,770,000 2008 2.700% 835,000 101,365 90,093 1,026,458 4,935,000 2009 3.000% 865,000 90,093 77,118 1,032,210 4,070,000 2010 3.350% 895,000 77,118 62,126 1,034,244 3,175,000 2011 3.650% 935,000 62,126 45,063 1,042,189 2,240,000 2012 4.000% 970,000 45,063 25,663 1,040,725 1,270,000 2013 4.000% 575,000 25,663 14,163 614,825 695,000 2014 4.000% 605,000 14,163 2,063 621,225 90,000 2015 4.200% 10,000 2,063 1,853 13,915 80,000 2016 4.300% 10,000 1,853 1,638 13,490 70,000 2017 4.400% 10,000 1,638 1,418 13,055 60,000 2018 4.500% 10,000 1,418 1,193 12,610 50,000 2019 4.600% 10,000 1,193 963 12,155 40,000 2020 4.700% 10,000 963 728 11,690 30,000 2021 4.800% 10,000 728 488 11,215 20,000 2022 4.850% 10,000 488 245 10,733 10,000 2023 4.900% 10,000 245 - 10,245 - $ 8,100,000 $ 892,256 $ 831,008 $ 9,823,264 205 CITY OF BAYTOWN WATER AND SEWER SYSTEM DETAIL DEBT AMORTIZATION SCHEDULES Fiscal Interest Principal Interest Interest Annual Principal Year Rate Due 2/01 Due 2/01 Due 8/01 Requirement Outstanding Certificates of Oblieation Series 2004 Date of Issue - July 8, 2004 Term - 20 Years 2004 $ 11,980,000 2005 6.000% $ 410,000 $ 388,067 $ 278,750 $ 1,076,817 11,570,000 2006 6.000% 470,000 278,750 264,650 1,013,400 11,100,000 2007 6.000% 475,000 264,650 250,400 990,050 10,625,000 2008 6.000% 485,000 250,400 235,850 971,250 10,140,000 2009 6.000% 495,000 235,850 221,000 951,850 9,645,000 2010 4.450% 505,000 221,000 209,764 935,764 9,140,000 2011 4.000% 520,000 209,764 199,364 929,128 8,620,000 2012 4.000% 530,000 199,364 188,764 918,128 8,090,000 2013 4.000% 550,000 188,764 177,764 916,528 7,540,000 2014 4.150% 565,000 177,764 166,040 908,804 6,975,000 2015 4.300% 585,000 166,040 153,463 904,503 6,390,000 2016 4.450% 605,000 153,463 140,001 898,464 5,785,000 2017 4.550% 630,000 140,001 125,669 895,670 5,155,000 2018 4.650% 650,000 125,669 110,556 886,225 4,505,000 2019 4.700% 675,000 110,556 94,694 880,250 3,830,000 2020 4.800% 705,000 94,694 77,774 877,468 3,125,000 2021 4.900% 735,000 77,774 59,766 872,540 2,390,000 2022 4.950% 765,000 59,766 40,833 865,599 1,625,000 2023 5.000% 795,000 40,833 20,958 856,790 830,000 2024 5.050% 830,000 20,958 - 850,958 - $ 11,980,000 $ 3,404,124 $ 3,016,058 $ 18,400,186 Certificate of Obligation - TWDB Series 2005 Date of Issue - March 1, 2005 Term - 20 Years 2005 0.00% $ - $ - $ 135,036 $ 135,036 $ 13,370,000 2006 1.35% 375,000 189,895 187,364 752,259 12,995,000 2007 1.55% 400,000 187,364 184,264 771,628 12,595,000 2008 1.65% 420,000 184,264 180,799 785,063 12,175,000 2009 1.80% 445,000 180,799 176,794 802,593 11,730,000 2010 2.05% 470,000 176,794 171,976 818,770 11,260,000 2011 2.25% 495,000 1719976 166,408 833,384 10,765,000 2012 2.40% 525,000 166,408 160,108 851,515 10,240,000 2013 2.55% 555,000 160,108 153,031 868,139 9,685,000 2014 2.65% 585,000 153,031 145,280 883,311 9,100,000 2015 2.75% 620,000 145,280 136,755 902,035 8,480,000 2016 2.90% 655,000 136,755 127,258 919,013 7,825,000 2017 2.95% 690,000 127,258 117,080 934,338 7,135,000 2018 3.00% 730,000 117,080 105,948 953,028 6,405,000 2019 3.10% 770,000 105,948 94,013 969,960 5,635,000 2020 3.15% 815,000 94,013 81,176 990,189 4,820,000 2021 2.00% 860,000 81,176 67,416 1,008,593 3,960,000 2022 3.30% 910,000 67,416 52,401 1,029,818 3,050,000 2023 3.35% 960,000 52,401 36,321 1,048,723 2,090,000 2024 3.45% 1,015,000 36,321 18,813 1,070,134 1,075,000 2025 3.50% 1,075,000 18,813 - 1,093,813 - $ 13,370,000 $ 2,553,098 $ 2,498,239 $ 18,421,342 206 CITY OF BAYTOWN WATER AND SEWER SYSTEM DETAIL DEBT AMORTIZATION SCHEDULES Fiscal Interest Principal Interest Interest Annual Principal Year Rate Due 2/01 Due 2 /01 Due 8/01 Requirement Outstanding Certificate of Obligation Series 2006A Date of Issue - February 9, 2006 Term - 20 Years $ 12,230,000 2007 5.88% $ 190,000 $ 510,030 $ 272,617 $ 972,647 12,040,000 2008 5.88% 410,000 272,617 260,573 943,190 11,630,000 2009 5.88% 430,000 260,573 247,942 938,515 11,200,000 2010 5.88% 450,000 247,942 234,723 932,665 10,750,000 2011 5.88% 470,000 234,723 220,917 925,640 10,280,000 2012 5.88% 490,000 220,917 206,523 917,440 9,790,000 2013 4.38% 515,000 206,523 195,258 916,781 9,275,000 2014 3.88% 535,000 195,258 184,892 915,149 8,740,000 2015 3.88% 560,000 184,892 174,042 918,934 8,180,000 2016 4.00% 590,000 174,042 162,242 926,284 7,590,000 2017 4.00% 615,000 162,242 149,942 927,184 6,975,000 2018 4.10% 645,000 149,942 136,719 931,661 6,330,000 2019 4.13% 675,000 136,719 122,798 934,517 5,655,000 2020 4.20% 705,000 122,798 107,993 935,790 4,950,000 2021 4.25% 735,000 107,993 92,374 935,366 4,215,000 2022 4.30% 770,000 92,374 75,819 938,193 3,445,000 2023 4.35% 805,000 75,819 58,310 939,129 2,640,000 2024 4.40% 840,000 58,310 39,830 938,140 1,800,000 2025 4.40% 880,000 39,830 20,470 940,300 920,000 2026 4.45% 920,000 20,470 - 940,470 - $ 12,230,000 $ 3,474,012 $ 2,963,982 $ 18,667,995 Certificate of Obligation - TWDB Series 2006B Date of Issue - May 1, 2006 Term - 20 Years $ 19,700,000 2007 2.70% $ 595,000 $ 454,920 $ 315,626 $ 1,365,547 19,105,000 2008 2.75% 750,000 315,626 305,314 1,370,940 18,355,000 2009 2.75% 770,000 305,314 294,726 1,370,040 17,585,000 2010 2.80% 790,000 294,726 283,666 1,368,393 16,795,000 2011 2.85% 815,000 283,666 272,053 1,370,719 15,980,000 2012 2.95% 840,000 272,053 259,663 1,371,715 15,140,000 2013 3.05% 865,000 259,663 246,471 1,371,134 14,275,000 2014 3.10% 890,000 246,471 232,676 1,369,148 13,385,000 2015 3.20% 920,000 232,676 217,956 1,370,633 12,465,000 2016 3.25% 950,000 217,956 202,519 1,370,475 11,515,000 2017 3.30% 980,000 202,519 186,349 1,368,868 10,535,000 2018 3.40% 1,015,000 186,349 169,348 1,370,696 9,520,000 2019 3.45% 1,050,000 169,348 151,498 1,370,845 8,470,000 2020 3.50% 1,085,000 151,498 132,781 1,369,279 7,385,000 2021 3.50% 1,125,000 132,781 113,094 1,370,875 6,260,000 2022 3.50% 1,165,000 113,094 92,706 1,370,800 5,095,000 2023 3.60% 1,205,000 92,706 71,016 1,368,723 3,890,000 2024 3.60% 1,250,000 71,016 48,516 1,369,533 2,640,000 2025 3.65% 1,295,000 48,516 24,883 1,368,399 1,345,000 2026 3.70% 1,345,000 24,883 - 1,369,883 - $ 19,700,000 $ 4,075,780 $ 3,620,860 $ 27,396,645 207 CITY OF BAYTOWN WATER AND SEWER SYSTEM DETAIL DEBT AMORTIZATION SCHEDULES Fiscal Interest Principal Interest Interest Annual Principal Year Rate Due 2/01 Due 2/01 Due 8 /01 Requirement Outstanding Tax & Revenue Certificate of Oblieation Series 2007 6.00% Date of Issue - February 1, 2007 236,466 Term - 20 Years 10,920,000 2013 6.00% 530,000 236,466 $ 13,000,000 2008 6.00% $ 160,000 $ 574,486 $ 294,066 $ 1,028,552 12,840,000 2009 6.00% 450,000 294,066 280,566 1,024,631 12,390,000 2010 6.00% 470,000 280,566 266,466 1,017,031 11,920,000 2011 6.00% 490,000 266,466 251,766 1,008,231 11,430,000 2012 6.00% 510,000 251,766 236,466 998,231 10,920,000 2013 6.00% 530,000 236,466 220,566 987,031 10,390,000 2014 4.75% 555,000 220,566 207,384 982,950 9,835,000 2015 4.00% 575,000 207,384 195,884 978,269 9,260,000 2016 4.00% 605,000 195,884 183,784 984,669 8,655,000 2017 4.00% 630,000 183,784 171,184 984,969 8,025,000 2018 4.00% 660,000 171,184 157,984 989,169 7,365,000 2019 4.13% 685,000 157,984 143,856 986,841 6,680,000 2020 4.13% 715,000 143,856 129,109 987,966 5,965,000 2021 4.25% 745,000 129,109 113,278 987,388 5,220,000 2022 4.25% 775,000 113,278 96,809 985,088 4,445,000 2023 4.25% 810,000 96,809 79,597 986,406 3,635,000 2024 4.25% 845,000 79,597 61,641 986,238 2,790,000 2025 4.38% 885,000 61,641 42,281 988,922 1,905,000 2026 4.38% 930,000 42,281 21,938 994,219 975,000 2027 4.50% 975,000 21,938 - 996,938 - 4.000% $ 13,000,000 $ 3,729,111 $ 3,154,625 $ 19,883,739 2023 Tax & Revenue Certificate of Oblieation Series 2008 Date of Issue - February 15, 2008 Term - 20 Years $ 29,500,000 2008 $ - $ - $ 558,977 $ 558,977 29,500,000 2009 4.000% 880,000 606,120 588,520 2,074,640 28,620,000 2010 4.000% 925,000 588,520 570,020 2,083,540 27,695,000 2011 3.500% 975,000 570,020 552,958 2,097,978 26,720,000 2012 3.500% 1,020,000 552,958 535,108 2,108,065 25,700,000 2013 4.000% 1,075,000 535,108 513,608 2,123,715 24,625,000 2014 4.000% 1,130,000 513,608 491,008 2,134,615 23,495,000 2015 4.000% 1,190,000 491,008 467,208 2,148,215 22,305,000 2016 4.000% 1,250,000 467,208 442,208 2,159,415 21,055,000 2017 4.000% 1,315,000 442,208 415,908 2,173,115 19,740,000 2018 4.000% 1,380,000 415,908 388,308 2,184,215 18,360,000 2019 4.000% 1,450,000 388,308 359,308 2,197,615 16,910,000 2020 4.000% 1,525,000 359,308 328,808 2,213,115 15,385,000 2021 4.000% 1,605,000 328,808 296,708 2,230,515 13,780,000 2022 4.000% 1,685,000 296,708 263,008 2,244,715 12,095,000 2023 4.125% 1,770,000 263,008 226,501 2,259,509 10,325,000 2024 4.250% 1,865,000 226,501 186,870 2,278,371 8,460,000 2025 4.250% 1,960,000 186,870 145,220 2,292,090 6,500,000 2026 4.400% 2,060,000 145,220 99,900 2,305,120 4,440,000 2027 4.500% 2,165,000 99,900 51,188 2,316,088 2,275,000 2028 4.500% 2,275,000 51,188 - 2,326,188 - 208 $ 29,500,000 $ 7,528,479 $ 7,481,336 $ 44,509,816 CITY OF BAYTOWN ORGANIZATION CHART SANITATION FUND City Council II II Manager II Deputy City II Manager II Director of Public II Works /Utilities Asst. Director of Public Works 11 Solid Waste II BAY1YlWN S 209 CITY OF BAYTOWN SANITATION FUND 500 BUDGET SUMMARY BY FUND Actual Budget Estimated Adopted 2009 -10 2010 -11 2010 -11 2011 -12 Revenues Solid Waste Collections $ 3,713,517 $ 3,859,680 $ 3,920,363 $ 3,918,995 Recycling Revenue 32,821 32,250 30,960 30,960 Residential Recycling 496,588 497,380 497,550 497,550 Recycle Bins 455 19,800 435 450 Interest On Investments 5,190 6,000 5,080 5,080 Miscellaneous 15,246 8,500 4,970 - Transfer In - General Fund 25,000 50,000 50,000 50,000 Transfer Odd Trust & Agency 13,958 - - - Transfer In - Storm Water Utility Fund 50,000 50,000 50,000 - Total Revenues 4,352,775 4,523,610 4,559,358 4,503,035 Expenditures Personnel Services 650,833 600,633 623,007 684,538 Supplies 45,046 63,450 47,450 71,750 Maintenance 104,180 102,700 94,700 94,700 Services 3,356,449 3,655,709 3,328,333 3,581,283 Sundry 33,194 25,000 25,000 30,000 Total Operating 4,189,702 4,447,492 4,118,490 4,462,271 Non - Recurring Expenditures Non - Recurring Bonus - - - 30,578 Capital Outlay - 76,725 57,717 140,217 Transfers Out 220,216 217,424 217,424 217,424 Unforeseen/New Initiatives - - 21,158 21,158 Total Expenditures 4,409,918 4,741,641 4,414,789 4,871,648 Excess (Deficit) Revenues Over Expenditures (57,143) (218,031) 144,569 (368,613) Working Capital - Beginning 650,690 593,547 593,547 738,116 Working Capital - Ending $ 593,547 $ 375,516 $ 738,116 $ 369,503 No. of Working Capital Days 46 29 61 28 Adopted Budget 2011 -12 Operations 4% Personnel Services 14% Ift-_ Non - Recurring Services & Sundry Bonus, Capital & 74% Transfers 8% Expenditures by Program Solid Waste Operations Residential Recycling Total 210 $ 3,742,063 $ 3,919,363 $ 3,804,867 $ 4,115,816 667,855 822,278 609,922 755,832 $ 4,409,918 $ 4,741,641 $ 4,414,789 $ 4,871,648 CITY OF BAYTOWN PROGRAM SUMMARY 3200 SOLID WASTE Program Description Brush is collected curbside on a once - per -month schedule. Household garbage and heavy trash are collected twice weekly. Brush is recycled to chips and humus. These wood chips are used for wood burning fuel. A self - service junk drop -off site is provided for residents. This facility is available throughout the week. A drop -off recycling center is operated through a contractor. This center accepts recyclable materials from residents on a voluntary basis. The CLEAN Team is an effort for citywide fight against litter and illegal dumping. This team removed debris and bulk items throughout the City streets, alleys, and right -of- ways. Major Goals • Collection of brush and junk on a timely basis with proper disposal or recycling. • Reduction of total waste stream through operation of a drop -off recycling center. • Reduce litter and illegal duping throughout the City. Major Objectives • Provide driver training for new drivers. • Collection of brush and limbs as scheduled. • Safe and efficient collection and chipping of brush and limbs. • Participation in clean -up program. Workload Measures Actual 2009 -10 Budget 2010 -11 Estimated 2010 -11 Projected 2011 -12 1. Cubic yards brush/limbs collected 83,962 74,000 78,000 80,000 2. Cubic yard of junk disposal 14,760 16,200 16,200 16,500 3. Tons of material recycled 176 700 180 180 Performance Measures 1. Average cost to collect and process brush and limbs per unit per month $8.50 $5.00 $8.84 $8.90 2. Weekly brush routes completed on time 100% 100% 100% 100% 3. Number of Clean Team Responses 571 NEW 760 790 211 CITY OF BAYTOWN SERVICE LEVEL BUDGET 3200 SOLID WASTE Actual Budget Estimated Adopted Acct# Acct Description 2009 -10 2010 -11 2010 -11 2011 -12 7100 Personnel Services 71002 Regular Wages $ 372,970 $ 404,057 $ 409,887 $ 416,223 71009 Overtime 26,005 21,065 21,065 21,077 71021 Health & Dental 54,653 56,596 71,493 114,825 71022 TMRS 69,103 76,384 77,244 79,282 71023 FICA 29,552 31,473 32,280 32,796 71028 Workers Compensation 10,599 11,058 11,038 20,335 71051 Non - Recurring Bonus - - - 30,578 71081 Retired Employee Benefits 87,951 - - - Total Personnel Services 650,833 600,633 623,007 715,116 7200 Supplies 72007 Wearing Apparel 3,896 6,000 5,500 6,000 72016 Motor Vehicle 38,685 55,500 40,000 64,000 72021 Minor Tools 2,266 1,700 1,700 1,500 72026 Cleaning & Janitorial 53 - - - 72031 Chemical 146 250 250 250 Total Supplies 45,046 63,450 47,450 71,750 7300 Maintenance 73001 Land 2,697 2,700 2,700 2,700 73011 Building Maintenance 421 5,000 2,000 2,000 73042 Machinery & Equipment 1,021 - - - 73043 Motor Vehicles 100,041 95,000 90,000 90,000 Total Maintenance 104,180 102,700 94,700 94,700 7400 Services 74001 Communication 1,720 600 1,800 1,800 74021 Special Services 235,777 282,000 175,000 220,000 74026 Janitorial Services 994 2,000 - - 74034 Household Garbage Contract 2,464,137 2,544,700 2,544,700 2,608,300 74036 Advertising 1,231 1,200 1,000 750 74040 Recycling Services 73,089 93,300 93,300 93,300 74041 Travel & Reimbursables 4 - - - 74042 Education & Training 1,464 1,000 1,000 1,000 74050 Disposal Services 91,460 184,750 100,000 150,000 74059 Residential Recycling Program 476,255 534,626 400,000 494,600 74071 Association Dues - 250 250 250 74210 General Liability Insurance 1,256 1,765 1,765 1,765 74220 Errors & Omissions 2,001 2,509 2,509 2,509 74240 Auto Liability 2,560 2,737 2,737 2,737 74241 Auto Collision 2,602 2,579 2,579 2,579 74242 Auto Catastrophic 93 109 109 109 74271 Mobile Equipment 1,806 1,436 1,436 11436 74280 Bonds - - 148 148 74281 Employee Fraud - 148 - - Total Services 3,356,449 3,655,709 3,328,333 3,581,283 212 CITY OF BAYTOWN SERVICE LEVEL BUDGET 3200 SOLID WASTE Actual Budget Estimated Adopted kcct# Acct Description 2009 -10 2010 -11 2010 -11 2011 -12 7500 Sundry Charges 75086 Interest Expense 75088 Bad Debt Expense Total Sundry Total Operating 8000 Capital Outlay 86011 Capital Lease Purchases Total Capital Outlay 9000 Other Financing Uses 91101 To General Fund 91231 To Odd Trust & Agency 91501 To Accrued Leave -Solid Waste 91550 To Internal Service Fund Total Other Financing Uses 9900 Contingencies 99001 Contingencies Total Contingencies TOTAL DEPARTMENT 2,569 - - - 30,625 25,000 25,000 30,000 33,194 25,000 25,000 30,000 4,189,702 4,447,492 4,118,490 4,492,849 76,725 57,717 1401,217 76,725 57,717 140,217 206,489 206,489 206,489 206,489 2,792 - - - 10,000 10,000 10,000 10,000 935 935 935 935 220,216 217,424 217,424 217,424 - - 21,158 21,158 - - 21,158 21,158 $ 4,409,918 $ 4,741,641 $ 4,414,789 $ 4,871,648 213 BAYTOWN S 214 CITY OF BAYTOWN ORGANIZATION CHART STORM WATER UTILITY FUND City Council City Manager I Assistant City I Manager Director of Health Storm Water Utility BAYTOWN S 215 BAYTOWN s 216 CITY OF BAYTOWN STORM WATER UTILITY FUND 505 BUDGET SUMMARY BY FUND Actual Budget Estimated Adopted 2009 -10 2010 -11 2010 -11 2011 -12 Revenues Storm Drainage Fee $ 511,059 $ 512,400 $ 551,560 $ 1,216,560 Interest on Investments 2,649 3,200 2,160 2,040 Miscellaneous (4) - - - Total Revenues 513,704 515,600 553,720 1,218,600 Expenditures Personnel Services 223,167 251,938 241,196 302,792 Supplies 32,046 46,150 42,200 46,150 Maintenance - 300 - 300 Services 127,453 247,640 96,440 177,640 Sundry 5,771 - - - Total Operating 388,437 546,028 379,836 526,882 Non - Recurring Expenditures Non - Recurring Bonus - - 13,370 Capital Outlay 4,639 - - - Transfers Out 217,730 217,730 342,729 775,102 Total Expenditures 610,806 763,758 722,565 1,315,354 Excess (Deficit) Revenues Over Expenditures (97,102) (248,158) (168,845) (96,754) Adj. req. to convert budget basis to GAAP (57,840) Working Capital - Beginning 436,595 281,653 281,653 112,808 Working Capital - Ending $ 281,653 $ 33,495 $ 112,808 $ 16,054 No. of Working Capital Days 168 16 57 4 Adopted Budget 2011 -12 by Expenditure Type Personnel Services 23% 460 Operating MEMO 17% Non - Recurring Bonus Transfer to General 1% Fund 59% 217 CITY OF BAYTOWN PROGRAM SUMMARY 3050 STORM WATER UTILITY Program Description The Division is responsible for the City's compliance with the Federal mandate known as the National Pollutant Discharge Elimination System ( NPDES). The NPDES mandate requires cities to implement programs and practices to control polluted storm water run -off through a permitting program. The NPDES permitting program is comprised of two phases. Phase I affects medium and large cities. Phase II affects smaller communities, such as Baytown. Baytown is required to develop a storm water management program that will address six minimum control measures. This program was developed to be implemented in phases over the next five years. Accomplished Major Goals • Adopted the final storm water management program (SWMP) outlining our best management practices (BMPs). • Submitted our notice of intent (NOI) and (SWMP) to Texas Commission on Environmental Quality (TCEQ) and begin implementation in 2008. • Received the Small MS4 permit in 2009. • Have educated the public about stormwater requirements and pollution from urban run -off. • Have provided educational materials for all Goose Creek Consolidated Independent School District students. • Developed ordinances to address construction site run -off in 2009. • Inspected all construction sites within the city limits for compliance with state and local stormwater regulations. • Establish good housekeeping practices for storm water in all City departments. • Educated all city owned industrial facilities operators about required TCEQ permits and assisted them in obtaining full compliance. 218 Major Objectives • Stormwater Division will develop an ordinance to address illicit discharges and post construction runoff. • Stormwater Engineer will audit City of Baytown detention ponds and make recommendations on how to improve them. • Work with engineering department to ensure full compliance with stormwater regulations at all city projects. • Provide public education through brochures, presentations, and the website. This includes the general public, civic associations, homebuilders and developers, commercial businesses, and municipal employees. • Provide public outreach with community clean-up events. • Document and record illicit discharge complaints. • Build relationships with other City departments involved with the SWMP. • Prepare for the next permitting phase. CITY OF BAYTOWN SERVICE LEVEL BUDGET 3050 STORM WATER UTILITY Actual Budget Estimated Adopted Acct# Acct Description 2009 -10 2010 -11 2010 -11 2011 -12 7100 Personnel Services 71002 Regular Wages 71009 Overtime 71021 Health & Dental 71022 TMRS 71023 FICA 71028 Workers Compensation 71041 Allowances 71051 Non - Recurring Bonus 71081 Retired Employee Benefits 511 Total Personnel Services 7200 Supplies 72001 Office 72002 Postage 72004 Printing 72007 Wearing Apparel 72021 Minor Tools 72031 Chemicals 72041 Educational 72045 Computer Software Supply Total Supplies 7300 Maintenance 73041 Furniture & Fixtures Total Maintenance 7400 Services 74001 Communication 74021 Special Services 74036 Advertising 74041 Travel & Reimbursables 74042 Education & Training 74071 Association Dues Total Services Total Operating 7500 Sundry Charges 75071 Terminal/Accrual Pay 75088 Bad Debt Cutoff Accounts Total Sundry Charges 8000 Capital Outlay 80001 Furniture & Equipment <$5,000 Total Capital Outlay 9000 Other Financing Uses 91101 To General Fund 91500 To Solid Waste Fund Total Other Financing Uses TOTAL DEPARTMENT $ 126,714 $ 170,237 $ 170,677 $ 201,451 7,333 2,000 - 950 19,427 24,750 16,860 35,700 24,158 32,564 32,157 38,327 9,899 12,783 12,951 15,946 511 604 494 1,418 5,192 9,000 8,057 9,000 - - - 13,370 29,933 - - - 223,167 251,938 241,196 316,162 1,445 2,000 1,600 2,000 9 2,000 1,000 2,000 14 3,600 1,500 3,600 192 900 600 900 30 1,650 3,500 1,650 18,110 20,000 20,000 20,000 6,246 7,500 6,500 7,500 6,000 8,500 7,500 8,500 32,046 46,150 42,200 46,150 300 - 300 • 300 - 300 2,441 3,240 3,240 3,240 118,405 235,000 85,000 165,000 - 500 500 500 5,799 6,000 5,500 6,000 630 2,350 1,800 2,350 178 550 400 550 127,453 247,640 96,440 177,640 382,666 546,028 379,836 540,252 5,806 - - - (35) - - - 5,771 - - - 4,639 - - - 4,639 - - - 167,730 167,730 317,730 775,102 50,000 50,000 24,999 - 217,730 217,730 342,729 775,102 $ 610,806 $ 763,758 $ 722,565 $ 1,315,354 219 BAYTOWN S 220 CITY OF BAYTOWN ORGANIZATION CHART GARAGE FUND City Council City Manager Deputy City Manager Director of Public Works/Utilities Asst. Director of Public Works Garage BAYrowN S 221 BAYTOWN s 222 CITY OF BAYTOWN GARAGE FUND 550 BUDGET SUMMARY BY FUND Actual Budget Estimated Adopted 2009 -10 2010 -11 2010 -11 2011 -12 Revenues Departmental Billings - Fuel Departmental Billings - Repairs State Fuel Tax Refund GCCiSD - Fuel Miscellaneous Transfer In - General Fund Transfer In - Water & Sewer Fund Transfer In - Solid Waste Fund Total Revenues Expenditures $ 910,644 $ 840,000 $ 1,269,930 $ 1,269,930 846,219 809,082 806,270 826,240 832 - 1,465 1,149 4,217 8,500 78 - 1,630 2,000 1,330 1,330 2,382 2,382 2,382 2,382 2,515 2,515 2,515 2,515 935 935 935 935 1,769,374 1,665,414 2,084,905 2,104,481 Personnel Services 449,115 511,073 488,313 522,052 Supplies 1,237,886 1,172,400 1,460,750 1,811,540 Maintenance 22,737 12,300 13,900 14,300 Services 80,660 82,301 82,301 72,301 Total Operating 1,790,398 1,778,074 2,045,264 2,420,193 Non - Recurring Expenditures Non - Recurring Bonus - - - 22,465 Capital Outlay - 47,000 40,000 - Transfers Out 10,000 10,000 10,000 10,000 Total Expenditures 1,800,398 1,835,074 2,095,264 2,452,658 Excess (Deficit) Revenues Over Expenditures Adj. req, to convert budget basis to GAAP Working Capital - Beginning Working Capital - Ending Operations 77.39% (31,024) (169,660) (10,359) (348,177) (14,480) 416,157 370,653 370,653 360,294 $ 370,653 $ 200,993 $ 360,294 $ 12,117 Adopted Budget 2011 -12 Non - Recurring Bonus, Capital & •ansfers 1.32% Personnel Services 21.29% 223 CITY OF BAYTOWN PROGRAM SUMMARY 7010 GARAGE OPERATIONS :] Program Description Equipment Services Division maintains, services, and repairs a fleet consisting of the vehicles and equipment operated by Public Works, Utilities, Parks and Recreation, Pollution Control, Engineering, Inspection, Library, Health, Purchasing, Utility Billing and BAWA. This division also maintains the fueling facility, standby generators, the equipment wash rack, and the garages own mechanical equipment. In addition, assistance is rendered to Police and Fire garages and Bayland Park operations when necessary. This division processes all associated paperwork, as well as billing of fuel and services to all user departments. Major Goals • To provide for safe and efficient maintenance operations by performing vehicle and equipment preventative maintenance and repairs. • Provide these services in an economical and timely manner. Major Objectives • Coordinate with departmental supervisors to facilitate sufficient availability of equipment for their duties. • Reduce downtime and increase "mean- time - between- failure" for vehicles and equipment maintained by the garage. • Reduce rate of returns for unscheduled repairs by an aggressive preventative maintenance program. Workload Measures Actual 2009 -10 Budget 2010 -11 Estimated 2010 -11 Projected 2011 -12 1. Cost per hour of vehicle /fleet maintenance Light $50/hr Light $50/hr Light $50/hr Light $50/hr service (shop rate) Heavy $65/hr Heavy $65/hr Heavy $65/hr Heavy $65/hr 2 X -Heavy $80 X -Heavy $80 X -Heavy $80 X -Heavy $80 2. Annual Vehicle Operating and repair cost: • Heavy Equipment/Vehicle 1,200 1,250 1,300 1,300 • Light Equipment/Vehicle 950 1,000 2,100 1,100 • Trailers 150 150 150 150 Performance Measures 1. Number of vehicles work orders completed: • Scheduled preventative maintenance: In -house • Repair In -house Contract 2. Average time per work order/hours 3. Number of repair part requisitions /month 224 660 850 636 700 1,650 1,490 1,800 1,800 48 60 50 60 2 2 2 2 2,494 2,400 2,500 2,500 CITY OF BAYTOWN SERVICE LEVEL BUDGET 7010 GARAGE OPERATIONS Actual Budget Estimated Adopted Acct# Acct Description 2009 -10 2010 -11 2010 -11 2011 -12 7100 Personnel Services 71002 Regular Wages $ 308,630 $ 340,797 $ 338,569 $ 342,381 71009 Overtime 15,447 5,610 6,102 6,012 71021 Health & Dental 35,344 66,000 45,545 73,200 71022 TMRS 56,917 63,211 62,994 64,143 71023 FICA 241248 26,020 26,004 26,608 71028 Workers Compensation 3,073 4,035 3,651 4,308 71041 Allowances 5,456 5,400 5,448 5,400 71051 Non - Recurring Bonus - - - 22,465 Total Personnel Services 449,115 511,073 488,313 544,517 7200 Supplies 72001 Office 3,003 - - - 72007 Wearing Apparel 3,146 3,250 3,250 3,350 72016 Motor Vehicle 8,062 3,400 5,000 5,440 72017 Parts Purchase For Resale 348,156 253,250 340,000 350,000 72018 Fuel Purchase For Resale 862,774 900,000 1,100,000 1,440,000 72019 Supplies Purchased For Resale 6,764 7,200 7,200 7,400 72021 Minor Tools 3,519 3,100 3,100 3,100 72026 Cleaning & Janitorial 2,291 2,000 2,000 2,050 72032 Medical 171 200 200 200 Total Supplies 1,237,886 1,172,400 1,460,750 1,811,540 7300 Maintenance 73011 Buildings 4,600 3,000 3,000 3,000 73027 Heating & Cooling System 372 800 800 800 73042 Machinery & Equipment 13,622 5,000 6,600 7,000 73043 Motor Vehicles 4,143 3,500 3,500 3,500 Total Maintenance 22,737 12,300 13,900 14,300 7400 Services 74020 Outside Contracts 61,732 60,000 60,000 50,000 74021 Special Services 5,653 8,000 8,000 8,000 74041 Travel & Reimbursables 2,200 2,000 2,000 2,000 74042 Education & Training 4,175 5,000 5,000 5,000 74210 General Liability Insurance 468 657 657 657 74220 Errors & Omissions 745 934 934 934 74240 Auto Liability 2,172 2,322 2,322 2,322 74241 Auto Collision 2,143 2,124 2,124 2,124 74242 Auto Catastrophic 81 95 95 95 74272 Real & Personal Property 1,291 1,114 1,114 1,114 74281 Employee Fraud - 55 55 55 Total Services 80,660 82,301 82,301 72,301 Total Operating 1,790,398 1,778,074 2,045,264 2,442,658 8000 Capital Outlay 84042 Machinery & equipment - 47,000 40,000 - Total Capital Outlay - 47,000 40,000 - 9000 Other Financing Uses 91551 To Accrued Leave - Garage Fund 10,000 10,000 10,000 10,000 Total Other Financing Uses 10,000 10,000 10,000 10,000 TOTAL DEPARTMENT $ 1,800,398 $ 1,835,074 $ 2,095,264 $ 2,452,658 225 BAYTOWN S 226 CITY OF BAYTOWN ORGANIZATION CHART WAREHOUSE OPERATIONS FUND City Council City Manager I Assistant City I Manager II Director of Finance 11 Purchasing Manager 11 Warehouse Operations 11 BAYTOWN S 227 BAYTOWN S 228 CITY OF BAYTOWN WAREHOUSE OPERATIONS FUND 552 BUDGET SUMMARY BY FUND Actual Budget Estimated Adopted 2009 -10 2010 -11 2010 -11 2011 -12 Revenues 194,939 205,466 197,855 210,865 Transfer In- General Fund $ 23,760 $ 23,760 $ 23,760 $ 23,760 Transfer In - Water & Sewer Fund 128,683 128,683 128,683 128,683 Water Meter Sales 33,031 43,900 35,000 35,000 Miscellaneous 708 876 - 1,000 Total Revenues 186,182 197,219 187,443 187,443 Expenditures Personnel Services 194,939 205,466 197,855 210,865 Supplies 32,105 40,500 40,500 40,500 Maintenance 4,936 9,000 9,000 9,000 Services 4,725 3,320 3,320 3,320 Sundry 6,694 1,000 1,000 1,000 Total Operating 243,399 259,286 251,675 264,685 Non - Recurring Expenditures Non - Recurring Bonus - - - 8,737 Capital Outlay 4,513 6,000 6,000 6,000 Total Expenditures 247,912 265,286 257,675 279,422 Excess (Deficit) Revenues Over Expenditures Wonting Capital - Beginning Working Capital - Ending (61,730) (68,067) (70,232) (91,979) 287,190 225,460 225,460 155,228 $ 225,460 $ 157,393 $ 155,228 $ 63,249 Adopted Budget 2011 -12 Operations 19% Capital Outlay 2% Personnel Services Non - Recurring 76% Bonus 3% 229 CITY OF BAYTOWN PROGRAM SUMMARY 7010 WAREHOUSE OPERATIONS Program Description • Develop inventory minimum and maximum levels Provide Centralized warehousing and purchasing for based on usage. commonly used supplies and materials throughout the city. Operation is designed to provide lower costs through Major Objectives volume purchasing and consolidation. • Automation of physical inventory process. • Increase use of warehouse by city departments. Major Goals • Expansion of base inventory to facilitate citywide usage, while reducing items with low turnover. • Develop inventory- tracking system. Workload Measures Actual 2009 -10 Budget 2010 -11 Estimated 2010 -11 Projected 2011 -12 1. Requisitions processed 5,500 5,800 5,800 6,000 2. Purchase orders processed 2,300 2,400 2,400 2,600 3. Items inventoried 3,000 3,500 3,500 3,600 Performance Measures 1. Requisitions processed within required time frame. 100% 100% 100% 100% 2. Requisitions unable to be filled within required time frame. 0% 0% 0% 0% 230 CITY OF BAYTOWN SERVICE LEVEL BUDGET 7010 WAREHOUSE OPERATIONS Actual Budget Estimated Adopted Acct# Acct Description 2009 -10 2010 -11 2010 -11 2011 -12 7100 Personnel Services 71002 Regular Wages 71009 Overtime 71021 Health & Dental 71022 TMRS 71023 FICA 71028 Workers Compensation 71051 Non - Recurring Bonus 9,742 Total Personnel Services 7200 Supplies 72001 Office 72007 Wearing Apparel 72015 Meter Purchase for Resale 72016 Motor Vehicle 72021 Minor Tools 72032 Medical 72098 Inventory Adjustments Total Supplies 7300 Maintenance 73011 Buildings 73043 Motor Vehicles 73043 Motor Vehicles Total Maintenance 7400 Services 74001 Communication 74041 Travel & Reimbursables 74042 Education & Training 74210 General Liability Insurance 74220 Errors & Omissions 74272 Real & Personal Property 74281 Employee Fraud Total Services 7500 Sundry Charges 75071 Accrued Leave Total Sundry & Other Total Operating $ 133,302 $ 133,537 $ 134,081 $ 133,725 1,969 2,000 2,012 2,007 23,714 33,000 24,369 36,600 23,400 24,353 24,458 24,608 9,742 9,753 10,097 10,100 2,812 2,823 2,838 3,825 - - - 8,737 194,939 205,466 197,855 219,602 991 1,000 1,000 1,000 1,416 1,500 1,500 1,500 32,248 31,800 31,800 31,800 5,094 4,800 4,800 4,800 1,068 1,300 1,300 1,300 62 100 100 100 (8,774) - - - 32,105 40,500 40,500 40,500 2,293 3,500 3,500 3,500 2,643 5,500 5,500 5,500 2,643 5,500 5,500 5,500 4,936 9,000 9,000 9,000 1,696 871 1,000 1 ,000 1,000 716 1,000 1,000 1,000 58 82 82 82 93 117 117 117 1,291 1,114 1,114 1,114 - 7 7 7 4,725 3,320 3,320 3,320 6,694 1,000 1,000 1,000 6,694 1,000 1,000 1,000 243,399 259,286 251,675 273,422 8000 Capital Outlay 80001 Furniture & Equip <$5,000 4,513 6,000 6,000 6,000 Total Capital Outlay 4,513 6,000 6,000 6,000 TOTAL DEPARTMENT $ 247,912 $ 265,286 $ 257,675 $ 279,422 231 BAYTOWN s Published in The Baytown Sun ORDINANCE NO. I I J16 on September 14 and September 21, 2011 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF BAYTOWN, TEXAS, ADOPTING A BUDGET FOR THE ENSUING FISCAL YEAR, BEGINNING OCTOBER 19 2011, AND ENDING SEPTEMBER 30, 2012s IN ACCORDANCE WITH THE CHARTER AND ORDINANCES OF THE CITY OF BAYTOWN; AND PROVIDING FOR THE PUBLICATION AND EFFECTIVE DATE THEREOF. WHEREAS, the City Manager of the City of Baytown has submitted to the City Council a budget estimate of the revenues of said City and the expense of conducting the affairs thereof for the ensuing fiscal year, beginning October 1, 2011, and ending September 30, 1012, and which said estimate has been compiled from detailed information obtained from the several departments, divisions, and offices of the City containing all information as required by the Charter of the City of Baytown; and WHEREAS; the City Council has received said City Manager's estimate and held a puiblic hea ring thereon as provided by Section 44 of the Charter and &ction 102.006 of the Texas Local Government Code; and WHEREAS, after=full and final-cdnsideration ofthe public hearing and after certain revisions to the pro posed budget, it is the opinion of the Council that the budget as revised should be approved and adopted; NOW THEREFORE BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF BAYTOWN, TEXAS: Section 1: That the budget estimate of the revenues of the City of Baytown and the expenses of conducting the affairs thereof for the ensuing fiscal year, beginning October 1, 2011, and ending September 30, 2012, as finaliy'submitted to the City Council by the City Manager of said City (a copy of which is on file in the City Clerk's office) be, and the same is in all things, adopted and approved as the budget estimate of all the current expenses as well as the fixed charges against said City for the fiscal year beginning October 1, 2011, and ending September 30, 2012. Section 2: That the sum of SIXTY -FIVE MILLION ONE HUNDRED EIGHTY -FOUR THOUSAND THREE HUNDRED FORTY AND NO /100 DOLLARS ($65,184,340.00) is hereby appropriated out ofthe General Fund for the payment of Operating Expenses and Capital Outlay of the City Government. Section 3: That the sum of TWELVE MILLION TWO HUNDRED FIFTY -FIVE THOUSAND NINE HUNDRED SEVENTY -SIX AND NO /100 DOLLARS ($12,255,976.00) is hereby appropriated out ofthe General Debt Service Fund for the purpose of paying the accruing interest and redeeming the bonds and debts as they mature on the General Debt Service Fund. Section 4: That the sum ofONE MILLION THIRTY THOUSAND EIGHT HUNDRED SEVENTY AND N01100 DOLLARS ($1,030,870.00) is hereby appropriated out of the Hotel/Motel Fund for the payment of Operating Expenses and Capital Outlay of the City Government. Section 5: That the suns of ONE MILLION FOUR HUNDRED NINETY -SIX THOUSAND SIX HUNDRED NINETY -SEVEN AND NO /100 DOLLARS ($1,496,697.00) is hereby appropriated out ofthe Aquatics Fund for the payment of Operating Expenses and Capital Outlay of the City Government. Section 6: That the sum of THIRTY -FOUR MILLION FIVE HUNDRED EIGHTY -EIGHT THOUSAND SEVEN HUNDRED THIRTY -SIX AND NO /100 DOLLARS ($34,588,736.00) is hereby appropriated out of the Water and Sewer Fund for operating and capital outlay costs and for the purpose of paying the accruing interest and redeeming the bonds as they mature on the Water and Sewer Systems Debt Service. 233 Section 7: That the sum of FOUR MILLION EIG14T HUNDRED SEVENTY-ONE THOUSAND SIX HUNDRED FORTY -EIGHT AND NO/] 00 DOLLARS ($4,871,648.00) is hereby appropriated out ofthe Sanitation Fund for the Operating Expenses and Capital Outlay of the municipally owned Solid Waste Collection System. Section 8: That the sum of ONE MILLION THREE HUNDRED FIFTEEN THOUSAND THREE HUNDRED FIFTY -FOUR AND NO /100 DOLLARS ($1,315,354.00) is hereby appropriated out ofthe Storm Water Utility Fund for payment of Operating Expenses and Capital Outlay of the City Government. Section 9: That the sum of TWO MILLION FOUR HUNDRED FIFTY -TWO THOUSAND SIX HUNDRED FIFTY -EIGHT AND NO/] 00 DOLLARS ($2,452,658.00) is hereby appropriated out of the Garage Fund for the Operating Expenses and Capital Outlay for Municipal Garage Services System and Activities. Section 10: That the sum of TWO HUNDRED SEVENTY -NINE THOUSAND FOUR HUNDRED TWENTY -TWO AND NO /100 DOLLARS ($279,422.00) is hereby appropriated out of the Warehouse Operations Fund for the Operating Expenses and Capital Outlay for Central Warehouse Activities. Section 11: That the City Manager is hereby authorized to transfer any unencumbered appropriation balance or portion thereofbetween general classifications of expenditures within an office, department or agency, in accordance with Section 68 of the Charter. Section 12: That the City Manager shall have the authority to increase a department's line item budget by the amount equal to outstanding purchase orders as of September 30, 2011, to be appropriated out of the Fund Balance. Section 13: This ordinance shall be and remain in full force and effect from and after its passage and approval of the City Council, and it shall be published once each week for two (2) consecutive weeks in the official newspaper of the City of Baytown. INTRODUCED, READ and PASSED by the affirmative vote ofthe Cj}(y Council of the City of Baytown this the 81h day of September, 2011. x APPROVED AS TO FORM: 40 S V�, X/ ACIO RAMIREZ, SR., Ciqttorney 234 DONCARLOS, Mayor Published in The Baytown Sun ORDINANCE NO. 11,717 on September 14 and September 1S, 2011 AN ORDINANCE OF THE CITY OF BAYTOWN, TEXAS, AMENDING CHAPTER 98 "UTILITIES," ARTICLE III "WATER SERVICE," SECTION 98- 59 "RATES," SUBSECTION (A) AND ARTICLE IV "SEWER SERVICE," SECTION 98 -91 "SEWER SERVICE CHARGE" OF THE CODE OF ORDINANCES, BAYTOWN, TEXAS, TO UPDATE SERVICE FEES; PROVIDING FOR A PENALTY NOT EXCEEDING FIVE HUNDRED AND N01100 DOLLARS ($500.00); PROVIDING A REPEALING CLAUSE; CONTAINING A SAVINGS CLAUSE; AND PROVIDING FOR THE PUBLICATION AND EFFECTIVE DATE THEREOF. BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF BAYTOWN, TEXAS: Section a That Chapter 98 "Utilities," Article III "Water Service,'! Section 98 -59 "Rates," Subsection_ (a) of the_ Code of - Ordinances. of the-City. of Baytown, Texas,, is hereby amended' to read as follows: CHAPTER". UTILITIES ARTICLE III. WATER SERVICE Sec.98 -59. Rates. (a) Rate Schedules. The following are the rate schedules for water service: Water Service - Rate Schedule Individually Metered Single- Family Residential Base Facility Charge: Per Dwelling Unit Customer Charge: Per Bill Issued Gallonage Charge (Per Thousand Gallons): Up to 2,000 Gallons per Unit Over 2,000 - 6,000 Gallons per Unit Over 6,000 - 12,000 Gallons per Unit Over 12,000 - 18,000 Gallons per Unit Use Over 18,000 Gallons per Unit Inside City Outside Cltv $6.72 $13.44 $3.23 $6.46 $2.30 $3.45 $5.00 $7.49 $5.99 $9.00 $7.80 $11.70 $10.14 $15.21 235 Water Service - Rate Schedule Multi - Family Residential Master Meter Service Inside City Outside City Base Facility Chs e: Per Dwelling Unit $6.72 $13.44 Customs Charge: Per Bill Issued $3.23 $6.46 Gallonan Charge Per Thousand Gallons): Up to 2,000 Gallons per Unit $2.30 $3.45 Over 2,000 Gallons per Unit $5.00 $7.49 Unit = Constructed, regardless of whether occupied. Water Service - Rate Schedule . Non- Residential Service Inside City j2utside City Base Facility Charge: Per Meter by Meter Size 518" x 3/4" $6.72 $13.44 $10.09 $20.16 1" $16.81 $33.62 1 %:" $33.62 $67.23 2" $53.78 $107.56 399 $107.56 $215.12 49t $168.07 $336.13 6" $336.13 $672.25 81111 $537.80 $19075.61 IV $773.10 $19546.18 Customer Charge: Per Bill Issued $3.23 $6.46 Gallonage Charge (Per Thousand Gallons): All Use $5.00 $7.49 236 Water Service - Rate Schedule High- Volume User Service B-M Facility Charge: Per Meter by Meter Size 518 "x3 /." %99 1" 1 Y2!' 2" 3" 4" 6" $'f 10" Customer Charge: .. PerBill.Issued. ;;;. Gallonage Charge (Per Thousand Gallons): All Use $6.72 $10.09 $16.81 $33.62 $53.78 $107.56 $168.07 $336.13 $537.80 $773.10 $3.23 $3.68 Water Service - Rate Schedule Metered Irrigation Service Inside City Outside City Saxe c li hs e: Per Meter by Meter Size 518" x %to $6.72 $13.44 3/4" $10.09 $20.16 1" $16.81 $33.62 1 %_" $33.62 $67.23 2" $53.78 $107.56 3" $107.56 $215.12 4" $168.07 $336.13 6" $336.13 $672.25 8" $537.80 $19075.61 10" $773.10 $1,546.18 Customer Charge: Per Bill Issued $3.23 $6.46 Gallonage Charge (Per Thousand Gall on= 518" x 3/4" Meter Up to 6,000 Gallons $5.00 $7.49 Over 6,000 - 12,000 Gallons $5.99 $9.00 Over 12,000 - 18,000 Gallons $7.80 $11.70 Over 18,000 Gallons $10.14 $15.21 237 238 Inside City Outside City 3/4" Meter Up to 9,000 Gallons $5.00 $7.49 Over 9,000 - 18,000 Gallons $5.99 $9.00 Over 18,000 - 27,000 Gallons $7.80 $11.70 Over 27,000 Gallons $10.14 $15.21 1" Meter Up to 15,000 Gallons $5.00 $7.49 Over 15,000 - 30,000 Gallons $5.99 $9.00 Over 30,000 - 45,000 Gallons $7.80 $11.70 Over 45,000 Gallons $10.14 $1521 1 Y2" Meter Up to 30,000 Gallons $50 $7.49 Over 30,000 - 60,000 Gallons $5.99 $9.00 Over 60,000,- 90,000 Gallons $7.80 $11.70 Over 90,00.0 Gallons $10.14 $15.21 2" Meter Up to 48,000 Gallons $5.00 $7.49 Over 48,000 - 96,000 Gallons $5.99 $9.00 Over 96,000 - 144,000 Gallons $7.80 $11.70 Over 144,000 Gallons $10.14 $1511 3" Meter Up to 96,000 Gallons $5.00 $7.49 Over 96,000 - 192,000 Gallons $5.99 $9.00 Over 192,000 - 288,000 Gallons $7.80 $11.70 Over 288,000 Gallons $10.14 $15.21 4" Meter Up to 150,000 Gallons $5.00 $7.49 Over 150,000 - 300,000 Gallons $5.99 $9.00 Over 300,000 - 450,000 Gallons $7.80 $11.70 Over 450,000 Gallons $10.14 $15.21 6" Meter Up to 300,000 Gallons $5.00 $7.49 Over 300,000 - 600,000 Gallons $5.99 $9.00 Over 600,000 - 900,000 Gallons $7.80 $11.70 Over 900,000 Gallons $10.14 $15.21 8" Meter Up to 480,000 Gallons $5.00 $7.49 Over 480,000 - 960,000 Gallons $5.99 $9.00 Over 960,000 - 1,440,000 Gallons $7.80 $11.70 Over 1,440,000 Gallons $10.14 $15.21 10" Meter Up to 690,000 Gallons $5.00 $7.49 Over 690,000 - 1,380,000 Gallons $5.99 $9.00 Over 1,380,000 - 2,070,000 Gallons $7.80 $11.70 238 Over 2,070,000 Gallons Inside City Outside City $10.14 $15.21 Section 2: That Chapter 98 "Utilities," Article IV "Sewer Service," Section 98 -91 "Sewer service charge" of the Code of Ordinances of the City of Baytown, Texas, is hereby amended to read as follows: CHAPTER 98. UTILITIES ARTICLE IV. SEWER SERVICE Sec. 98-91. Sewer service charge. (a) Residential dwelling units. The sewer service charge for residential dwelling units shall be as follows: (1) Individually metered for water consumption. ; Each residential. dwelling unit individually metered and billed for the consumption of water shall be charged for and shall owe each month a sewer service charge based upon the consumption of water attributed to it as determined by article III of this chapter relating to water charges, applied to the following usage and the rate schedule for sewer service: Wastewater Service — Rate Schedule Individually Metered Single- Family Residential Inside City Outside CRY- Base Facility Charge: Per Dwelling Unit $6.72 $13.44 Customer Charge: Per Bill Issued $3.23 $6.46 Gallonage Charge (Per Thousand Gallops): Up to 2,000 Gallons per Unit $2.32' $3.48 Over 2,000 — 12,000 Gallons per Unit $5.03 $7.55 Over 12,000 Gallons per Unit No Charge No Charge (2) Jointly metered for water consumption Multifamily dwelling unit projects not individually metered for water shall be charged for and shall owe each month a sanitary sewer charge based upon consumption of water attributed to it as determined by article III of this chapter relating to water charges applied to the following usage and the rate schedule for sewer service: 239 Wastewater Service - Rate Schedule Multi - Family Residential Master Meter Service Inside Cift Outside City Base Facility Charge: Per Dwelling Unit $6.72 $13.44 Customer Charge: Per Bill Issued $3.23 $6.46 Gallonage Charge (Per Thousand Gallons): Up to 2,000 Gallons per Unit $2.32 $3.48 Over 2,000 Gallons per Unit $5.03 $7.55 Unit = Constructed, regardless of whether occupied. (b) Commercial units Each commercial unit shall be charged for and shall owe each month a sanitary sewer service charge based upon the consumption : of water attributed to it, applied to the following usage and the rate schedule for sewer service: Wastewater Service - Rate Schedule Non - Residential Service Inside City Outside City Base Facility Charge: Per Meter by Meter Size 518" x %" $6.72 $13.44 3/ $10.09 $20.16 $16.81 $33.62 1 %s" $33.62 $67.23 2" $53.78 $107.56 3" $107.56 $215.12 4" $168.07 $336.13 6" $336.13 $672.25 8" $537.80 $19075.61 10" $773.10 $19546.18 Customer Charge: Per Bill Issued $3.23 $6.46 Gallonage Charge (Per Thousand Gallons): All Use $5.03 $7.55 (c) Manufactured home parks Manufactured home parks shall be charged for and owe a sanitary sewer service charge based upon consumption of water attributed to it as determined by article III of this chapter relating to water charges applied to the following usage and the rate schedule for sewer service: 240 Wastewater Service - Rate Schedule Multi- Family Residential Master Meter Service Inside City Outside Qty Base Facility Charge: Per Dwelling Unit $6.72 $13.44 Customer Charge: Per Bill Issued $3.23 $6.46 Gallonage Charge (Per Thousand Gallons): Up to 2,000 Gallons per Unit $2.32 $3.48 Over 2,000 Gallons per Unit $5.03 $7.55 Unit = Total spaces, regardless of whether occupied.. (d) Volume users. A sanitary 'sewer . service customer within the corporate limits who (i) qualifies for a tax abatement under the city's tax abatement policy and (ii) uses more than 400,000 gallons of water per day shall be charged and shall owe each month a sewer service charge based upon (i) the consumption of water attributed to it as determined by article III of this chapter relating to water charges; or (ii) the actual wastewater flow as determined by a metering system approved by the city. Such charges shall be applied as follows: Wastewater Service - hate Schedule High - Volume User Service With Citz Without City 241 W= Water Service Service Base Facility Charge: Per Meter by Meter Size 518" x' /." $6.72 $7.00 '+" $10.09 $10.49 1" $16.81 $17.48 1 %s" $33.62 $34.96 2" $53.78 $55.93 3" $107.56 $111.86 4" $168.07 $174.79 6" $336.13 $349.57 8" $537.80 $559.31 10" $773.10 $804.02 Customer Charge: Per Bill Issued $3.23 $3.37 Gallonage Charge (Per Thousand Gallons): All Use $3.72 $3.86 241 Section 3: Every person convicted of a violation of any provision of this ordinance herein shall be punished by a fine not exceeding FIVE HUNDRED AND NO 1100 DOLLARS ($500.00). Each act of violation and each day upon which any such violation shall occur shall constitute a separate offense. In addition to the penalty prescribed above, the city may pursue other remedies such as abatement of nuisances, injunctive relief, administrative adjudication and revocation of licenses or permits. Section 4: All ordinances or parts of ordinances inconsistent with the terms of this ordinance are hereby repealed; provided, however, that such repeal shall be only to the extent of such inconsistency and in all other respects this ordinance shall be cumulative of other ordinances regulating and governing the subject matter covered by this ordinance. Section 5: If any provision, section, exception, subsection, paragraph, sentence, clause or phrase of this ordinance or the application of same to any person or the set of circumstances, shall for any reason be held unconstitutional, void or invalid, such invalidity shall not affect the validity of the remaining provisions of this ordinance or their application to other persons or sets of circumstances and to this end all provisions of this ordinance are declared to be severable. Section 6: This ordinance shall take effect for all billings occurring on or after October 1, 2011. The City Clerk is hereby directed to give notice hereof by causing the caption of this ordinance to be published in the official newspaper of the City of Baytown at least twice within ten (10) days after passage of this ordinance. INTRODUCED, READ, and PASSED by the affirmative vot��6f the City Council of the City of Baytown, this the 8a' day of September, 2011. �' APPROVED AS TO FORM: 4nft���� CIGNACIO RAMIREZ, SR.Jtity Attorney 242 H. DONCARLOSI Mayor ORDINANCE NO. 11,745 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF BAYTOWN, TEXAS, ADOPTING THE RATE AND TAX LEVY FOR GENERAL FUND MAINTENANCE AND OPERATION AND DEBT SERVICE FOR THE CITY OF BAYTOWN FOR THE FISCAL YEAR ENDING SEPTEMBER 30, 20129 UPON ALL TAXABLE PROPERTY IN SAID CITY OF BAYTOWN IN ACCORDANCE WITH THE LAWS OF THE STATE OF TEXAS AND THE CHARTER PROVISIONS AND ORDINANCES OF SAID CITY; PROVIDING A REPEALING CLAUSE; CONTAINING A SAVINGS CLAUSE; AND PROVIDING FOR THE EFFECTIVE DATE THEREOF. WHEREAS, the City's tax rate consists of the following two components: 1. the rate that, if applied to the total taxable value, will impose the amount, of taxes needed to pay debt service; and. 2. the rate that, if applied to the total taxable value, will impose the amount of taxes needed to fund maintenance.and operation expenditures of the City, for the next.year; and WHEREAS, the proposed tax rate of SOA2578 per $1.00 valuation for maintenance and operations together with the proposed tax rate of $0.39625 per $100 valuation for debt service does not exceed the effective tax rate; NOW THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF BAYTOWN, TEXAS: Section 1: That the facts and matters set forth in the recitals of this Ordinance are hereby found to be true and correct. Section 2: That the City Council of the City of Baytown hereby adopts and sets for the fiscal year ending September 30, 2012, an ad valorem tax rate of $ 0.42578 for each ONE HUNDRED AND NO/ 100 DOLLARS ($100.00) of assessed. value of property located within the city limits of the City of Baytown on January 1, 2011, made taxable by law, which said taxes, when collected, shall be apportioned among finds and departments of City Government of the City of Baytown for the purpose of General Fund Maintenance and Operation. Section 3: That the ad valorem tax rate of $ 0.42578, as set forth in Section 2, is hereby levied and shall be assessed and collected on one hundred percent (100%) of each ONE HUNDRED AND N0 1100 DOLLARS ($100.00) worth of property located within the city limits of the City of Baytown on January 1, 2011, as valued by the Harris County Appraisal District or the Chambers County Appraisal District and made taxable by law. Section 4: That the City Council of the City of Baytown hereby adopts and sets for the fiscal year ending September 30, 2012, an ad valorem tax rate of $ 039625 for each ONE HUNDRED AND NO /100 DOLLARS ($100.00) of assessed value of property located within the city limits of the City of Baytown on January 1, 2011, made taxable by law, which said taxes, when collected, shall be apportioned among funds and departments of City Government of the City of Baytown for the purpose of Debt Service. Section 5: That the ad valorem tax rate of $ 0.39625, as set forth in Section 4, is hereby levied and shall be assessed and collected on one hundred percent (100%) of each ONE HUNDRED 243 AND NO /100 DOLLARS ($100.00) worth of property located within the city limits of the City of Baytown on January 1, 2011, as valued by the Harris County Appraisal District or the Chambers County Appraisal District and made taxable by law. Section 6: That the Tax Assessor and Collector of the City of Baytown is hereby directed to assess, extend and enter upon the Tax Rolls of the City of Baytown, Texas, for the current year the amounts and rates herein levied, and to keep a current account of same. All collection of such takes, as well as collection of taxes owed for prior years, to include penalty and interest thereof, shall be deposited in the official depository of the City of Baytown to be distributed between the General Fund and the Debt Service on a basis determined by the percentage that each bear to the total tax rate. Section 7: All ordinances or parts of ordinances inconsistent with the terms of this ordinance are hereby repealed; provided however, that such repeal shall be only to the extent of such inconsistency and in all other respects this ordinance shall be cumulative of other ordinances regulating and governing the subject matter covered by this ordinance. Section 8: if any provisions, section, exception, subsection, paragraph, sentence, clause or phrase of this ordinance or the application of same to any person or set of circumstances, shall for any reason be held unconstitutional, void or invalid, such invalidity shall not affect the validity of the remaining provisions of this ordinance or their application to other persons or sets of circumstances and to this end all provisions of this ordinance are declared to be severable. Section 9: This ordinance shall take effect immediately from and after its passage by the City Council of the City of Baytown. INTRODUCED, READ and PASSED by the affirmative vote of the f�,tfy Council of the City of Baytown this the 22 "d day of September, 2011. /f r _ UTICIA B.RS[ , City Clerk Al PROVED AS TO FORM: ACIO RAMIREZ, SR., a Attorney 244 DONCARLOS, CITY OF BAYTOWN SUMMARY OF FULL -TIME (FTE) POSITIONS BY FUND AND DEPARTMENT Number of Positions (FTE) Department 2009 -10 2010 -11 2011 -12 General Fund General Administration 6 8 a 8 Fiscal Operations 18.90 1 18.90 b 18.90 as Legal Services 6 6 6 Information Technology Services (ITS) 11 11 c 12 ab Planning & Development Services 18.50 2 18.50 d 18.50 ac Human Resources 8 8 e 8 City Clerk 23 21 f 5 ad Court of Record - - 16 ae Police 179 179 g 181 of Fire 107 112 h 112 Communications - 21 i 20 ag Emergency Management 26 5 j 5 Emergency Medical Services (EMS) 24 24 24 Public Works Administration 4 4 4 Streets & Drainage 25.50 3 26 k 21 ah Traffic Control 10 9.50 1 9.50 ai Engineering 10 10 10 Public Health 23 23 22 aj Parks & Recreation 40 40 40 Library 24 25 m 25 Total General Fund 563.90 569.90 565.40 Hotel/Motel Fund - - 1 A Aquatics Fund 1 2 n 2 Water & Sewer Fund Utility Billing & Collections 18.85 4 18.85 o 18.85 a1 Water Operations 29.40 5 29.40 p 39.60 am Wastewater Operations 47.60 6 48.60 q 48.40 an Utility Construction 17 7 17 r 12 ao Total Water & Sewer Fund 112.85 113.35 118.85 Sanitation Fund 12.50 8 13.00 s 13.00 ap Storm Water Utility Fund 3 9 3 4 aq Central Services Fund Garage Fund 8 8 8 Warehouse Operations Fund 4 4 4 Total Central Services Fund 12 12 12 Total Operating Funds 705.25 713.25 716.25 Miscellaneous Funds Community Development Block Grant (CDBG) Fund 4.50 10 4.50 t 4.50 ar High Intensity Drug Trafficking Area (HIDTA) 0.25 11 0.25 u 0.25 as Miscellaneous Police Fund 3 3 3 Crime Control and Prevention District (CCPD) 15 15 15 Fire Control, Prevention and Emergency Medical Services District (FCPEMSD) 1 1 1 Municipal Court Special Revenue Fund 1 - v - Wetlands Education and Recreation Center Fund 2 2 2 Capital Improvement Program Fund 3 3 3 Workers Compensation Fund 1 1 I Total Miscellaneous Funds 30.75 29.75 29.75 Total All Funds 736.00 743.00 746.00 245 CITY OF BAYTOWN SCHEDULE OF FULL -TIME (FTE) BUDGETED POSITIONS Department Number of Positions (FTE) Classification Grade 2009 -10 2010 -11 2011 -12 OPERATING FUNDS GENERAL FUND General Administration 1010 City Manager Deputy City Manager Assistant City Manager Public Affairs/Marketing Coordinator Assistant to City Manager Grant Coordinator Executive Assistant Website Coordinator Fiscal Operations 1030 Director of Finance Assistant Director of Finance Controller Treasurer Purchasing Manager Accounting Manager Budget Officer Accountant II Financial Analyst Contract Administrator Accountant I Maintenance Coordinator Buyer Administrative Assistant Payroll Specialist Accounting Specialist II Purchasing Technician Accounting Specialist I Legal Services 1060 City Attorney First Assistant City Attorney Assistant City Attorney /Civil Service Legal Advisor Assistant City Attorney/Municipal Court Prosecutor Administrative Assistant Senior Admin Support Specialist Information Technology Services (ITS) 1070 Director of ITS Assistant Director ITS Senior Systems Administrator System Support Coordinator Systems Administrator - Network System Admin 246 110 1 1 1 104 1 1 1 98 1 1 1 70 - 1 a 1 70 1 1 1 65 1 1 1 50 1 1 1 60 - 1 a 1 Total 6 8 8 92 1 1 1 81 1 1 1 75 1 1 1 75 1 1 1 72 1 1 1 70 1 1 1 65 1 1 1 65 0.15 1 0.15 b 0.15 as 60 1 1 1 58 1 1 1 55 1.75 1 1.75 b 1.75 as 54 1 1 1 48 1 1 1 48 1 1 1 48 1 1 1 48 1 1 1 39 1 1 1 39 2 2 2 Total 18.90 18.90 18.90 97 1 1 1 84 1 1 1 73 1 1 1 70 1 1 1 48 1 1 1 39 1 1 1 Total 6 6 6 91 1 1 1 77 1 1 1 69 1 1 1 60 - 1 c l 58 1 - c - 58 - 2 c 2 CITY OF BAYTOWN SCHEDULE OF FULL -TIME (FTE) BUDGETED POSITIONS Department Number of Positions (FTE) Classification Grade 2009 -10 2010 -11 2011 -12 Information Technology Services (ITS) 1070 (cont.) System Support Analyst System Admin - Jr. VoIP Telephone Oper. Technician PC Specialist System Support Specialist Senior Electronics Technician PC Technician System Support Tech - Desktop Administrative Assistant Help Desk Technician Planning and Development Services 1080 Director of Planning and Development Services Chief Building Official/Floodplain Administrator Assistant Director Planning/Development Services Deputy Building Official Development Review Manager Senior Plans Examiner Combination Inspector II Building Inspection Specialist Planner II Planner - Comprehensive Community Improvement Program Administrator Development Services Coordinator Administrative Assistant Code Enforcement Officer - Signs Senior Admin Support Specialist Human Resources 1140 Director of Human Resources & Civil Service Assistant Director of Human Resources Employee Development Manager Risk Manager Human Resources Coordinator Employment Specialist Benefits Specialist Administrative Assistant Senior Admin Support Specialist Admin Support Specialist City Clerk 1170 City Clerk Municipal Court Judge Public Affairs/Marketing Coordinator Court Administrator Deputy City Clerk 56 2 - c - 56 1 2 c 2 55 1 - c - 54 1 - c - 52 - 1 c 1 51 - - i 1 ab 50 1 - c - 50 - 1 c 1 48 - 1 c 1 46 1 - c - Total 11 11 12 93 1 1 1 74 1 1 1 79 0.50 2 0.50 d 0.50 ac 69 1 - d - 69 1 1 1 69 - 1 d 1 57 4 4 4 57 1 1 1 56 - 1 d 1 55 2 1 d 1 52 - 1 d 1 50 1 1 1 48 1 1 1 43 2 1 d 1 39 3 3 3 Total 18.50 18.50 18.50 87 1 1 1 77 1 1 1 72 1 1 1 70 1 1 1 54 1 - e - 48 - 1 e 1 48 - 1 e 1 48 1 - e - 39 1 1 1 35 1 1 1 Total 8 8 8 85 1 1 1 83 1 1 - ad 70 1 - f - 61 1 1 - ad 56 1 1 1 247 CITY OF BAYTOWN SCHEDULE OF FULL -TIME (FTE) BUDGETED POSITIONS Department Number of Positions (FTE) Classification Grade 2009 -10 2010 -11 2011 -12 City Clerk 1170 (cont.) Website Coordinator 55 1 - f - City Marshal 55 2 2 - ad Administrative Assistant 48 1 2 1 ad Open Government Specialist 48 1 1 1 Records Specialist 48 1 1 1 Deputy Municipal Court Clerk 48 1 - f - ad Municipal Court Clerk 39 11 11 - ad Total 23 21 5 Court of Record 1171 Municipal Court Judge 83 - - 1 ae Court Administrator 61 - - 1 ae City Marshal 55 - - 2 ae Deputy Municipal Court Clerk 48 - - 1 ae Municipal Court Clerk 39 - - 11 ae Total - - 16 Police 2000 Patrol Officer CS 104 104 106 of Assistant Police Chief CS 3 3 3 Police Lieutenant CS 8 8 8 Police Sergeant CS 14 14 14 Chief of Police 95 1 1 1 Records/Property Room Administrator 60 1 1 1 Mechanic Supervisor 60 1 1 1 Jail Supervisor 54 6 6 6 Facilities Coordinator 54 1 1 1 Senior Mechanic 54 1 1 1 Investigative Analyst 52 1 1 1 Mechanic 50 1 1 1 Records Supervisor 49 1 1 1 Accounting Technician 48 1 1 1 Administrative Assistant 48 3 4 g 4 Open Records Specialist 48 1 1 1 Property Room Supervisor 48 1 1 1 Senior Admin Support Specialist 39 4 3 g 3 Facilities Assistant 38 1 1 1 Detention Officer Trainee/Detention Officer 37/41 14 14 14 Property Room Disposal Technician 37 1 1 1 Police Records Technician 37 4 4 4 Community Service Officer 34 6 6 6 Total 179 179 181 Fire 2020 Assistant Fire Chief CS 3 3 3 Battalion Chief CS 5 5 5 Fire Equipment Operator CS 15 18 h 18 Firefighter CS 58 57 h 57 Lieutenant CS 20 23 h 23 248 CITY OF BAYTOWN SCHEDULE OF FULL -TIME (FTE) BUDGETED POSITIONS E ment Number of Positions (FTE) sification Grade 2009 -10 2010 -11 2011 -12 Fire 2020 (cont.) Fire Chief Mechanic Supervisor Office Coordinator Mechanic Senior Admin Support Specialist Communications 2025 Telecommunicator Coordinator Telecommunications Supervisor Senior Electronics Technician Telecommunicator Trainee/Telecommunicator Emergency Management 2030 Emergency Management Coordinator Telecommunicator Coordinator Telecommunications Supervisor Senior Electronics Technician Assistant Emergency Management Coordinator Administrative Assistant Telecommunicator Trainee/Telecommunicator 311 Telecommunicator Emergency Medical Services (EMS) 2040 Emergency Medical Service (EMS) Coordinator Emergency Medical Service (EMS) Supervisor Senior Paramedic Paramedic Administrative Assistant Senior Admin Support Specialist Public Works Administration 3000 Assistant Director of Public Works Administrative Assistant Senior Admin Support Specialist Streets & Drainage 3010 Superintendent of Streets/Drainage /Solid Waste/Rest Drainage Foreman Street Maintenance Foreman Restoration Foreman Heavy Equipment Operator II Concrete Finisher Grade Chief 249 94 1 1 1 60 1 1 1 50 1 1 1 50 2 2 2 39 1 1 1 Total 107 112 112 64 - 1 i 1 54 - 4 i 4 51 - 1 i - ag 37/44 - 15 15 Total - 21 20 79 1 1 1 64 1 - j - 54 4 - j - 51 1 - j - 58 1 1 1 48 1 1 1 37/44 15 - j - 34 2 2 2 Total 26 5 5 74 1 1 1 SP 3 3 3 SP 3 3 3 SP 15 15 15 48 1 1 1 39 1 1 1 Total 24 24 24 78 1 1 1 48 1 1 1 39 2 2 2 Total 4 4 4 69 0.50 3 0.50 k 0.50 ah 54 1 1 1 54 1 1 1 54 0.50 3 0.50 k - ah 46 4 3 4 k 3 ah 44 2.50 3 2.50 k 2 ah 44 2.50 3 2.50 k 2 ah 249 CITY OF BAYTOWN SCHEDULE OF FULL -TIME (FTE) BUDGETED POSITIONS Department Number of Positions (FTE) Classification Grade 2009 -10 2010 -11 2011 -12 Streets & Drainage 3010 (coot.) Heavy Equipment Operator I Equipment Operator Concrete Worker Traffic Control 3020 Superintendent of Traffic Control /Solid Waste Traffic Signal Technician Senior Traffic Control Worker Traffic Control Worker Engineering 3030 Director of Engineering Assistant Director Engineering/Project Manager Senior Project Coordinator Senior Construction Inspector Survey /GPS Coordinator CAD /GIS Technician Construction Inspector Engineering Coordinator Administrative Assistant Survey /GPS Technician Public Health 4000 Director of Health & Emergency Medical Services Assistant Director - Health & EMS Neighborhood Protection Coordinator (1) Animal Services Coordinator Environmental Health Specialist I /II Community Service Supervisor Administrative Assistant Neighborhood Protection Officer (4) 1/11 Senior Animal Services Officer Mosquito Control Technician Senior Admin Support Specialist Animal Services Officer Parks & Recreation 5000 Director of Parks & Recreation Assistant Director of Parks & Recreation Recreation Services Manager Park Planner/Project Manager Park Foreman Building Maintenance Supervisor Administrative Assistant Recreation Specialist 250 ah 42 3.00 3 3.50 k 2 ah 38 8 3 8 k 7 ah 32 2.50 3 2.50 k 2 ah Total 25.50 26.00 20.50 69 1 0.50 1 0.50 ai 50 2 2 2 44 3 3 3 32 4 4 4 Total 10 9.50 9.50 90 1 1. 1 79 1 1 1 64 1 1 1 57 1 1 1 54 1 1 1 54 1 1 1 53 1 1 1 51 1 1 1 48 1 1 1 43 1 1 1 Total 10 10 10 88 1 1 1 77 1 1 1 61 1 1 1 58 1 1 1 51155 3 3 3 48 1 1 1 48 1 1 1 43/47 4 4 4 46 1 1 1 40 2 2 1 aj 39 1 1 1 38 6 6 6 Total 23 23 22 88 1 1 1 77 1 1 1 65 1 1 1 58 1 1 1 54 3 3 3 54 1 1 1 48 1 1 1 47 2 2 2 CITY OF BAYTOWN SCHEDULE OF FULL -TIME (FTE) BUDGETED POSITIONS Department Number of Positions (FTE) Classification Grade 2009 -10 2010 -11 2011 -12 Parks & Recreation 5000 (cont.) Sports Coordinator Parks Crewleader Heavy Equipment Operator I Equipment Operator Construction Worker Groundskeeper Caretaker Library 6000 City Librarian Associate of Library Public Services Coordinating Librarian Library Technology Coordinator Librarian I/II Library PC Tech Administrative Assistant Circulation Services Specialist Support Services Specialist Senior Library Technician Library Technician Custodian Senior Library Page Total General Fund HOTEL/MOTEL FUND Tourism Coordinator Total Hotel/Motel Fund AQUATICS FUND Aquatics Coordinator Aquatics Business Manager Aquatics Operations Manager Total Aquatics Fund WATER & SEWER FUND Fiscal Operations: Utility Billing & Collections 1030 Utility Billing Manager Accountant II Billing Analyst Billing Coordinator Collections Manager Meter Operations Coordinator Meter Technician Crew Chief Senior Customer Service Representative Meter Technician I/II/III 47 1 1 1 46 7 7 7 42 7 7 7 38 4 4 4 32 2 2 2 32 1 1 l 29 7 7 7 Total 40 40 40 87 1 1 1 77 1 1 1 69 3 2 m 2 69 1 1 1 52/58 3 4 m 4 50 - 1 m 1 48 1 1 1 44 1 1 1 44 1 1 1 39 3 3 3 35 7 7 7 32 1 1 1 31 1 1 1 Total 24 25 25 563.90 569.90 549.40 1 A - - 1 60 1 - n - 55 - 1 n 1 55 - 1 n 1 52 1 2 1 2 72 1 1 1 65 0.85 4 0.85 o 0.85 al 52 1 1 1 52 1 1 1 52 1 1 1 52 1 1 1 50 1 1 1 43 1 1 1 37/39/43 4 4 4 251 CITY OF BAYTOWN SCHEDULE OF FULL -TIME (FTE) BUDGETED POSITIONS )epartment Number of Positions (FTE) Classification Grade 2009 -10 2010 -11 2011 -12 Fiscal Operations: Utility Billing & Collections 1030 (cont.) Customer Service Representative 39 Admin Support Senior 39 Collections Clerk 35 Total Water Operations 3040 Director of Public Works/Utilities Superintendent BAWA Maintenance Technician Instrumental/Electronics Water Distribution Foreman Restoration Foreman Maintenance Technician/Mechanic Water Distribution Crew Chief Administrative Assistant Water Plant Operator I Trainee/H Heavy Equipment Operator II BAWA Laboratory Technician Grade Chief Concrete Finisher Heavy Equipment Operator I Certified Utility Maintenance Technician Utility Maintenance Technician Maintenance UMT Equipment Operator Laborer Concrete Worker Wastewater Operations 3050 Director of Public Works/Utilities Assistant Director of Utilities Superintendent of Wastewater Treatment Pollution Control Coordinator Wastewater Treatment Foreman Wastewater Collection Foreman Lift Station Crew Chief Chief Laboratory Technician Lab Tech Wastewater Operator Collections UII Wastewater Operator Treatment I /II /III Senior Pollution Control Tech Certified Utility Maintenance Technician Maintenance Tech Treatment Pollution Control Technician Sanitary Sewer Inspection Technician Utility Maintenance Technician 252 Total Total 91 69 56 54 54 50 50 48 38/48 46 45 44 44 42 SBP SBP SBP 38 32 32 91 78 69 55 54 54 50 50 48 40/46 40/46/50 44 SBP SBP 38 38 SBP 3 3 3 1 1 1 3 3 3 18.85 18.85 18.85 0.40 s 0.40 p 0.60 am 1 1 1 1 1 1 1 1 1 - - 1 am 1 1 1 1 1 1 1 1 1 6 6 6 - - 2 am 2 2 2 - - 1 am - - 1 am - -, 2 am 2 2 2 11 10 1 p 10 1 - - - 2 am 2 2 2 - - 1 am 29.40 29.40 39.60 0.60 6 0.60 q 0.40 an 1 1 1 1 1 1 1 1 1 4 4 4 1 1 1 1 1 1 1 1 1 1 1 1 4 4 4 20 20 20 - 1 q 1 1 3 q 3 - 4 q 4 1 2 q 2 1 - q - 9 3 q 3 47.60 48.60 48.40 CITY OF BAYTOWN SCHEDULE OF FULL -TIME (FTE) BUDGETED POSITIONS Department Number of Positions (FTE) Classification Grade 2009 -10 2010 -11 2011 -12 Utility Construction 3060 Superintendent of Utility Transmission Utility Construction Foreman Master Certified Utility Maintenance Technician Certified Utility Maintenance Technician Utility Maintenance Technician Restoration Foreman Heavy Equipment Operator II Concrete Finisher Grade Chief Heavy Equipment Operator I Equipment Operator Concrete Worker Total Water & Sewer Fund SANITATION FUND Superintendent of Streets/Drainage /Solid Waste/Rest Superintendent of Traffic Control/Solid Waste Solid Waste Foreman Clean Team Crew Chief Heavy Equipment Operator II Heavy Equipment Operator I Equipment Operator Laborer Total Sanitation Fund STORM WATER UTILITY FUND Storm Water Engineer Storm Water Coordinator Storm Water Specialist Mosquito Control Technician Total Storm Water Utility Fund CENTRAL SERVICES FUND GARAGE FUND Equipment Services Coordinator Mechanic Supervisor Senior Mechanic Mechanic Mechanic Helper Total Garage Fund 69 1 1 1 1 54 1 1 1 1 SBP 2 7 2 r 2 ao SBP 1 7 1 r 1 ao SBP 7 7 7 r 7 ao 54 0.50 7 0.50 r - ao 46 1 7 1 r - ao 44 0.50 7 0.50 r - ao 44 0.50 7 0.50 r - ao 42 1 7 0.50 r - ao 38 1 7 1 r - ao 32 0.50 7 0.50 r - ao Total 17.00 16.50 12.00 112.85 113.35 118.85 69 0.50 8 0.50 s 0.50 ap 69 - 0.50 s 0.50 ap 54 1 1 1 50 1 8 1 1 46 2 2 2 42 2 8 2 2 38 4 8 4 4 32 2 8 2 2 12.50 13.00 13.00 74 1 9 1 1 69 1 1 1 50 1 1 1 40 - - 1 aq 3 3 4 65 1 1 60 1 1 54 1 1 50 4 4 40 1 1 8 8 1 1 1 4 1 8 253 CITY OF BAYTOWN SCHEDULE OF FULL -TIME (FTE) BUDGETED POSITIONS )epartment Number of Positions (FTE) Classification Grade 2009 -10 2010 -11 2011 -12 WAREHOUSE OPERATIONS FUND Warehouse Manager 50 Warehouse Assistant 38 Warehouse Helper 35 Total Warehouse Operations Fund TOTAL OPERATING FUNDS MISCELLANEOUS FUNDS COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) FUND Assistant Director Planning/Development Services 79 Senior Program Manager 69 Demo/Housing Inspector 57 Property Specialist 49 Administrative Assistant 48 Total CDBG HIGH INTENSITY DRUG TRAFFICKING AREA ( HIDTA) Accountant I 55 Total HIDTA MISCELLANEOUS POLICE FUND 1 1 1 1 1 1 2 2 2 4 4 4 704.25 711.25 698.25 0.50 10 0.50 t 0.50 ar 1 1 1 1 1 1 1 1 1 1 1 1 4.50 4.50 4.50 0.25 11 0.25 u 0.25 as 0.25 0.25 0.25 Patrol Officers CS 2 2 2 Domestic Violence Coordinator 60 1 1 1 Total Miscellaneous Police Fund 1 3 3 3 CRIME CONTROL AND PREVENTION DISTRICT (CCPD) 2 2 2 Sergeant CS 1 I 1 Police Officers CS 14 14 14 Total CCPD 15 15 15 FIRE CONTROL. PREVENTION. AND EMERGENCY MEDICAL SERVICES DISTRICT (FCPEMSD) Lieutenant CS MUNICIPAL COURT SPECIAL REVENUE FUND Bailiff 54 WETLANDS EDUCATION AND RECREATION CENTER FUND Supt. of Natural Resource Programs 69 Education Specialist 46 Total Wetlands Education and Recreation Center Fund 254 1 1 1 1 - v - 1 1 1 1 1 1 2 2 2 CITY OF BAYTOWN SCHEDULE OF FULL -TIME (FTE) BUDGETED POSITIONS Department Number of Positions (FTE) Classification Grade 2009 -10 2010 -11 2011 -12 CAPITAL IMPROVEMENT PROGRAM FUND Project Manager Civil Design Engineer/EIT Construction Inspector Total Capital Improvement Program Fund WORKERS COMPENSATION FUND Safety Coordinator Total Workers Compensation Fund TOTAL MISCELLANEOUS FUNDS TOTAL ALL FUNDS 76 1 1 1 69/74 1 1 1 53 1 1 1 3 3 3 58 1 1 1 1 1 1 30.75 29.75 29.75 736.00 743.00 746.00 255 CITY OF BAYTOWN ENDNOTES FOR 2009 -10 PERSONNEL CHANGES Ref# Department Description of Change Positions General Fund 1 Fiscal Operations • Accountant II is funded 15% in General Fund and 85% in Water and Sewer Fund. • One Accountant I is funded 75% by General Fund and 25% HIDTA. 2 Planning & Dev. Svs. • The Asst. Director Planning/Development Services is now funded 50% by General Fund and 50% by CDBG Fund. 3 Streets and Drainage • Reorganization within department. A new division was created called Restoration, which some positions are funded 50% by General Fund Streets, Drainage and Restoration divisions and 50% by Water & Sewer Fund Utility Construction division. • Superintendent of Streets/Drainage /Solid Waste/Rest is funded by 50% General Fund and 50% by Sanitation Fund. • The Restoration Foreman position in Restoration Division in the Streets and Drainage Department is funded 50% in General Fund and 50% by Water and Sewer Fund. • Five Heavy Equipment Operator II positions in Restoration Division in the Streets and Drainage Department. Three are funded 100% by General Fund. Two positions are funded 50% by General Fund and 50% by Water and Sewer Fund. • Three Concrete Finisher positions in Restoration Division in the Streets and Drainage Department. Two are funded 100% by General Fund and one is funded 50% by General Fund and Water and Sewer Fund in the Utility Construction Department/Division. • Three Grade Chief positions in Restoration Division in the Streets and Drainage Department. Two are funded 100% by General Fund and one is funded 50% by General Fund and Water and Sewer Fund in the Utility Construction Department/Division. • Four Heavy Equipment Operator I positions in Restoration Division in the Streets and Drainage Department. Two are funded 100% by General Fund and two are funded 50% by General Fund and Water and Sewer Fund in the Utility Construction Department/Division. • Nine Equipment Operator positions in Restoration Division in the Streets and Drainage Department. Seven are funded 100% by General Fund and two are funded 50% by General Fund and Water and Sewer Fund in the Utility Construction Department/Division. • Three Concrete Worker positions in Restoration Division in the Streets and Drainage Department. Two are funded 100% by General Fund and one are funded 50% by General Fund and Water and Sewer Fund in the Utility Construction Department/Division. Water and Sewer Fund 4 Utility Billing • Accountant II is funded 15% in General Fund and 85% in Water and Sewer Fund. 5 Water Operations * Director of Public Works/Utilities is funded 40% in the Water Operations Department and 60% in the Wastewater Operations Department in Water and Sewer Fund. • Skilled Based Pay (SBP) 6 Wastewater Op. • Director of Public Works/Utilities is funded 40% in the Water Operations Department and 60% in the Wastewater Operations Department in Water and Sewer Fund. • Skilled Based Pay (SBP) 7 Utility Construction • Skilled Based Pay (SBP) • Reorganization within department. A new division was created called Restoration, which some positions are funded 50% by General Fund Streets, Drainage and Restoration divisions and 50% by Water & Sewer Fund Utility Construction division. • The Restoration Foreman position is funded 50% in General Fund and 50% by Water and Sewer Fund. • The two Heavy Equipment Operators II positions are funded 50% by General Fund and Water and Sewer Fund in the Utility Construction Department/Division. • The Concrete Finisher position is funded 50% by General Fund and Water and Sewer Fund in the Utility Construction Department/Division. 256 CITY OF BAYTOWN ENDNOTES FOR 2009 -10 PERSONNEL CHANGES Ref# Department Description of Change Positions • The Grade Chief position is funded 50% by General Fund and Water and Sewer Fund in the Utility Construction Department/Division. • Two Heavy Equipment Operator I positions are funded 50% by General Fund and Water and Sewer Fund in the Utility Construction Department/Division. • Two Equipment Operator positions are funded 50% by General Fund and Water and Sewer Fund in the Utility Construction Department/Division. • The Concrete Worker position is funded 50% by General Fund and Water and Sewer Fund in the Utility Construction Department/Division. Sanitation Fund 8 Solid Waste • Superintendent of Streets/Drainage /Solid Waste /Rest is funded by 50% General Fund and 50% by Sanitation Fund. • Added Crew Chief, Heavy Equipment Operator and Equipment Operator for the Citywide Litter Eradication And Neutralization (CLEAN) Team. 3 Storm Water Utility 9 Storm Water Utility • Storm Water Engineer added. Community Development Block Grant (CDBG) Fund 10 CDBG • The Asst. Director Planning/Development Services is now funded 50% by General Fund and 50% by CDBG Fund. Hich Intensity Drug Trafficking Area (HIDTA) 11 HIDTA • Accountant I is funded 75% by General Fund and 25% HIDTA. 257 CITY OF BAYTOWN ENDNOTES FOR 2010 -11 PERSONNEL CHANGES Ref# Department Description of Change Positions General Fund a General Administration • Moved from the City Clerk Department to the General Administration Department. b Fiscal Operations • Accountant II is funded 15% in General Fund and 85% in Water and Sewer Fund. • One Accountant I is funded 75% by General Fund and 25% HIDTA. c ITS • Reorganization within department. d Planning & Dev. Svs. • The Asst. Director Planning/Development Services is now funded 50% by General Fund and 50% by CDBG Fund. • One Code Enforcement Officer - Sign to reorganized to Community Improvement Program Administrator. • Reorganization within department. e Human Resources • Reorganization within department. f City Clerk • Moved from the City Clerk Department to the General Administration Department. • Reorganization within department. g Police Operations • Reorganization within department. h Fire • New Fire Station #6 Personnel: (6) New Firefighters, (3) Promotions from Firefighters to Equipment Operators and (3) Promotions from Equipment Operators to Lieutenants. The number of Firefighter positions will be reinstated to 57 since the SAFER grant is active. i Communications • Communications moved from Emergency Management Department. j Emergency Management • Communications moved from Emergency Management Department. k Streets and Drainage • Reorganization within department. A new division was created called Restoration, which some positions are funded 50% by General Fund Streets, Drainage and Restoration divisions and 50% by Water & Sewer Fund Utility Construction division. • Superintendent of Streets/Drainage /Solid Waste/Rest is funded by 50% General Fund and 50% by Sanitation Fund. • The Restoration Foreman position in Restoration Division in the Streets and Drainage Department is funded 50% in General Fund and 50% by Water and Sewer Fund. • Five Heavy Equipment Operator positions in Restoration Division in the Streets and Drainage Department. Three are funded 100% by General Fund. Two positions are funded 50% by General Fund and 50% by Water and Sewer Fund. • Three Concrete Finisher positions in Restoration Division in the Streets and Drainage Department. Two are funded 100% by General Fund and one is funded 50% by General Fund and Water and Sewer Fund in the Utility Construction Department/Division. • Three Grade Chief positions in Restoration Division in the Streets and Drainage Department. Two are funded 100% by General Fund and one is funded 50% by General Fund and Water and Sewer Fund in the Utility Construction Department/Division. • Four Heavy Equipment Operator I positions in Restoration Division in the Streets and Drainage Department. Two are funded 100% by General Fund and three are funded 50% by General Fund and Water and Sewer Fund in the Utility Construction Department/Division. • Nine Equipment Operator positions in Restoration Division in the Streets and Drainage Department. Seven are funded 100% by General Fund and two are funded 50% by General Fund and Water and Sewer Fund in the Utility Construction Department/Division. • Three Concrete Worker positions in Restoration Division in the Streets and Drainage Department. Two are funded 100% by General Fund and one are funded 50% by General Fund and Water and Sewer Fund in the Utility Construction Department/Division. 258 6 CITY OF BAYTOWN ENDNOTES FOR 2010 -11 PERSONNEL CHANGES Ref# Department Description of Change Positions 1 Traffic Control • Superintendent of Traffic Control/Solid Waste is funded by 50% General Fund and 50% by Sanitation Fund. m Library • Reorganization within department. Aquatics Fund n Aquatics • Reorganization within department. Water and Sewer Fund o Utility Billing • Accountant II is funded 15% in General Fund and 85% in Water and Sewer Fund. p Water Operations • Director of Public Works/Utilities is funded 40% in the Water Operations Department and 60% in the Wastewater Operations Department in Water and Sewer Fund. • Reorganization within department. • Skilled Based Pay (SBP) q Wastewater Op. • Director of Public Works/Utilities is funded 40% in the Water Operations Department and 60% in the Wastewater Operations Department in Water and Sewer Fund. • Skilled Based Pay (SBP) • Reorganization within department. r Utility Construction • Skilled Based Pay (SBP) • Reorganization within department. A new division was created called Restoration, which some positions are funded 50% by General Fund Streets and Drainage divisions and 50% by Water & Sewer Fund Construction division. • The Restoration Foreman position is funded 50% in General Fund and 50% by Water and Sewer Fund. • The two Heavy Equipment Operators II positions are funded 50% by General Fund and Water and Sewer Fund in the Utility Construction Department/Division. • The Concrete Finisher position is funded 50% by General Fund and Water and Sewer Fund in the Utility Construction Department/Division. • The Grade Chief position is funded 50% by General Fund and Water and Sewer Fund in the Utility Construction Department/Division. • One Heavy Equipment Operator I positions are funded 50% by General Fund and Water and Sewer Fund in the Utility Construction Department/Division. • Two Equipment Operator positions are funded 50% by General Fund and Water and Sewer Fund in the Utility Construction Department/Division. • The Concrete Worker position is funded 50% by General Fund and Water and Sewer Fund in the Utility Construction Department/Division. Sanitation Fund s Solid Waste • Superintendent of Streets/Drainage /Solid Waste/Rest/ES is funded by 50% General Fund and 50% by Sanitation Fund. • Superintendent of Traffic Control /Solid Waste is funded by 50% General Fund and 50% by Sanitation Fund. Community Development Block Grant (CDBG) Fund t CDBG • The Asst. Director Planning/Development Services is now funded 50% by General Fund and 50% by CDBG Fund. Hikh Intensity Druw Trafficking Area (HIDTA) u HIDTA • Accountant I is funded 75% by General Fund and 25% HIDTA. Municipal Court Special Revenue Fund v Municipal Ct Sp Rev • The Bailiff position is now part -time funded. 259 CITY OF BAYTOWN ENDNOTES FOR 2011 -12 PERSONNEL CHANGES Ref# Department Description of Change Positions General Fund as Fiscal Operations • Accountant II is funded 15% in General Fund and 85% in Water and Sewer Fund. • One Accountant I is funded 75% by General Fund and 25% HIDTA. ab ITS • Radio Shop division was moved to ITS. ac Planning & Dev. Svs. • The Asst. Director Planning/Development Services is now funded 50% by General Fund and 50% by CDBG Fund. ad City Clerk • The Muncipical Court of Record in the City of Baytown, Texas was created for FY2012. All the employees in the Municipal Court Divisions were moved to a new department. ae Court of Record • The Muncipical Court of Record in the City of Baytown, Texas was created for FY2012. All the employees in the Municipal Court Divisions were moved to a new department. of Police • Two Police Officers /Detectives added. ag Communications • Radio Shop division was moved to ITS. ah Streets & Drainage • Superintendent of Streets/Drainage /Solid Waste/Rest is funded by 50% General Fund and 50% by Sanitation Fund. • The Restoration Division in General Fund in the Streets & Drainage Department moved to the Water & Sewer in the Water Operations Department. The employees are now paid 100% out of the Restoration Division. ai Traffic Control • Superintendent of Traffic Control/Solid Waste is funded by 50% General Fund and 50% by Sanitation Fund. aj Public Health • One Mosquito Control Tech was transferred from Public Health Department to Storm Water Utility Department. HotehNotel Fund ak Promotional • Tourism Coordinator added. Water & Sewer Fund al Utility Billing • Accountant II is funded 15% in General Fund and 85% in Water and Sewer Fund. am Water Operations • Director of Public Works/Utilities is funded 60% in the Water Operations Department and 40% in the Wastewater Operations Department in Water and Sewer Fund. • The Restoration Division in General Fund in the Streets & Drainage Department moved to the Water & Sewer in the Water Operations Department. The employees are now paid 100% out of the Restoration Division. • Skilled Based Pay (SBP) an Wastewater • Director of Public Works/Utilities is funded 60% in the Water Operations Department and 40% Operations in the Wastewater Operations Department in Water and Sewer Fund. • Skilled Based Pay (SBP) ao Utility Construction • Skilled Based Pay (SBP) • The Restoration Division in General Fund in the Streets & Drainage Department moved to the Water & Sewer in the Water Operations Department. The employees are now paid 100% out of the Restoration Division. Sanitation Fund ap Solid Waste • Superintendent of Streets/Drainage /Solid Waste/Rest is funded by 50% General Fund and 50% by Sanitation Fund. • Superintendent of Traffic Control/Solid Waste is funded by 50% General Fund and 50% by Sanitation Fund. Storm Water Utility Fund aq Storm Water Utility • One Mosquito Control Tech was transferred from Public Health Department to Storm Water Utility Department. Community Development Block Grant (CDBG) Fund ar CDBG • The Asst. Director Planning/Development Services is now funded 50% by General Fund and 50% by CDBG Fund. High Intensity Drug Trafficking Area (HIDTA) as26*IDTA • Accountant I is funded 50% by General Fund, 25% by CDBG and 25% HIDTA. 2 CITY OF BAYTOWN Grade Structure Effective October 1, 2011- September 30, 2012 GRADE MIN MID MAX 110 $ 139,836 $ 174,792 $ 209,760 109 136,428 170,532 204,636 108 133,104 166,368 199,644 107 129,852 162,312 194,784 106 126,684 158,352 190,032 105 123,600 154,488 185,388 104 120,576 150,720 180,876 103 117,636 147,048 176,460 102 114,768 143,460 172,152 101 111,972 139,968 16711952 100 109,236 136,548 163,860 99 106,572 133,224 159,864 98 103,980 129,972 155,964 97 101,436 126,804 152,160 96 98,964 123,708 148,452 95 96,552 120,696 144,828 94 94,200 117,744 141,300 93 91,896 114,876 137,844 92 89,664 112,068 134,484 91 87,468 109,344 131,208 90 85,344 106,668 128,004 89 83,256 104,076 124,884 88 81,228 101,532 121,836 87 79,248 99,060 118,872 86 77,316 96,636 115,968 85 75,432 94,284 113,136 84 73,584 91,980 110,376 83 71,796 89,736 107,688 82 70,044 87,552 105,060 81 68,328 85,416 102,504 80 66,672 83,328 99,996 79 65,040 81,300 97,560 78 63,456 79,320 95,184 77 61,908 77,388 92,856 76 60,396 75,492 90,600 75 58,920 73,656 88,380 74 57,480 71,856 86,232 73 56,088 70,104 84,120 72 54,720 68,400 82,068 71 53,376 66,732 80,076 70 52,080 65,100 78,120 69 50,808 63,516 76,212 68 49,572 61,968 74,352 67 48,360 60,456 72,540 66 47,184 58,980 70,776 65 46,032 57,540 69,048 64 44,904 56,136 67,356 63 43,812 54,768 65,724 GRADE MIN MID MAX 62 $ 42,744 $ 53,424 $ 64,116 61 41,700 52,128 62,556 60 40,680 50,856 61,032 59 39,696 49,620 59,544 58 38,724 48,408 58,080 57 37,776 47,220 56,664 56 36,852 46,068 55,284 55 35,964 44,952 53,940 54 35,076 43,848 52,620 53 34,224 42,780 51,336 52 33,396 41,736 50,088 51 32,580 40,716 48,864 50 31,788 39,732 47,676 49 31,008 38,760 46,512 48 30,252 37,812 45,372 47 29,508 36,888 44,268 46 28,788 35,988 43,188 45 28,092 35,112 42,132 44 27,408 34,260 41,112 43 26,736 33,420 40,104 42 27,720 32,604 37,500 41 27,036 31,812 36,588 40 26,376 31,032 35,688 39 25,740 30,276 34,824 38 25,104 29,544 33,972 37 249492 28,824 33,144 36 23,904 28,116 32,340 35 23,316 27,432 31,548 34 22,752 26,760 30,780 33 22,188 26,112 30,024 32 21,648 25,476 29,292 31 21,120 24,852 28,584 30 20,604 24,240 27,876 29 20,100 23,652 27,204 28 19,620 23,076 26,544 27 19,140 22,512 25,896 26 18,672 21,960 25,260 25 18,216 21,432 24,648 24 17,772 20,904 24,048 23 17,340 20,400 23,460 22 16,920 19,896 22,884 21 16,500 19,416 22,320 20 16,104 18,936 21,780 19 15,708 18,480 21,252 18 15,324 18,024 20,736 17 14,952 17,592 20,220 16 14,580 17,160 19,728 15 14,232 16,740 19,248 14 13,884 16,332 18,780 13 13,548 15,936 18,324 * Grades 13 -42: minimum is calculated using 85% of midpoint. Maximum is calculated using 115% of midpoint. * Grades 43 -110: minimum is calculated using 80% of midpoint. Maximum is calculated using 120% of midpoint. 261 City of Baytown Certificate Pay FY2011 -12 Public Works Water Certificate A Water Certificate B Water Certificate C Wastewater Certificate A Wastewater Certificate B Wastewater Certificate C Tool Allowance Mechanics Mechanic Helper Police Intermediate Advanced Master FTO Pay Clothing Allowance Office assignments Fire Intermediate Advanced Master Clothing Allowance Chief & Asst. Chief Investigators HazMat Team member Non team member Assignment Pay Assistant Chief Lieutenant Battalion Chief Emergency Response Bilingual Incentive Pay - Emergency Respc (Fire, Police, EMS) Bilingual Incentive Pay - Court Interpreter 262 Monthly $120 $90 $60 $120 $90 $60 $75 $37.50 (added 2010) $600 /yr $480 /yr $480 /yr $60 $120 $180 $50 $75 $125 $180 $100 $50 $100 $300 $300 $50 $100 City of Baytown Fire Salary FY2011 -12 After completion of probationary period, Fire Fighter will move to Tier 1. Thereafter, Fire Fighter will move to next tier on their anniversary of completion of probation. Fire Fighter Equipment Officer Lieutenant Battalion Chief Assistant Chief Yr Annual I Salary Annual Sala 1 $ 57,939 $ 43,980 2 1 $ 61,416 1 $ 45,296 3 2+ 1 $ 46,658 4 $ 48,054 5 $ 49,497 6 $ 50,985 7 $ 52,513 8 $ 54,089 9 $ 55,708 I --]I Tier Yrs Annual I Salary 1 0 -6 mos $ 57,939 2 6 mos+ 1 $ 61,416 Tier Yrs Annual Salar 1 0 $ 63,871 2 1 $ 66,426 3 2+ $ 69,748 Tier Yrs 11 Annual Salary 1 0 $ 73,236 2 1 $ 76,895 3 2+ $ 80,742 (no rate increase in 2010 - 2% lump sum) ETier Yrs Annual Salary 1 0 $ 84,698 2 1 $ 89,780 3 2+ $ 94,269 * Cadet * Academy Tr * Probationary Annual salary does not include longevity or seniority pay and nothing in the annual salary column shall move with the employee when he/she steps up pursuant to 143.038(b). Annual Salary $ 37,163 $ 39,119 $ 39,119 263 Police Officer Sergeant Lieutenant Captain 264 City of Baytown Police Salary FY2011 -12 Years Current Annual Salary $ 63,502 5 -9 $ 66,830 1 $ 45,490 2 $ 46,051 3 $ 47,840 4 $ 49,878 5 $ 51,522 6 $ 53,040 7 $ 53,123 8 $ 54,538 9 $ 56,014 10 $ 571,138 11 $ 59,051 12 $ 591,821 13 $ 61,610 Yrs Current 04 $ 63,502 5 -9 $ 66,830 10+ 1 $ 70,3871 Yrs Current 0-4 $ 73,445 5 -9 $ 76,502 10+ 1 $ 79,560 Yrs Current 04 $ 81,099 5 -9 $ 84,677 10+ 1 $ 89,045 Annual Salary Cadet $ 413,829 Academy Trainee $ 41,829 Probationary $ 41,829 STATISTICAL SECTION (Unaudited) The Statistical Section, lifted from the CAFR, presents multi -year data for expenditures, revenues, property tax levies and collections, property tax rates and valuations for overlapping governments, ratios of bonded debt, legal debt margin, overlapping debt, ratio of debt service to general expenditures, revenue bond coverage, property value /construction, principal taxpayers and miscellaneous statistics. BAYTOWN S 265 CI'T'Y OF BAYTOWN9 TEXAS NET ASSETS BY COMPONENT Last Eight Fiscal Years (1) (Accrual Basis of Accounting) 2003 2004 2005 2006 Governmental Activities Invested in capital assets, net of related debt $ 34,834,842 $ 20,156,953 $ 34,834,842 $ 38,228,537 Restricted 17,520,023 23,360,974 17,520,023 18,434,239 Unrestricted 12,537,798 14,356,740 12,646,578 14,618,386 Total Governmental Activities Net Assets $ 64,892,663 $ 57,874,667 $ 65,001,443 $ 71,281,162 Business -Type Activities Invested in capital assets, net of related debt $ 56,021,699 $ 50,564,473 $ 56,021,699 $ 59,327,695 Restricted 5,026,131 4,444,749 5,026,131 6,104,941 Unrestricted 5,548,575 6,155,638 5,548,575 7,852,815 Total Business -Type Activities Net Assets $ 66,596,405 $ 61,164,860 $ 66,596,405 $ 73,285,451 Primary Government Invested in capital assets, net of related debt $ 90,856,541 $ 70,721,426 $ 90,856,541 $ 97,556,232 Restricted 22,546,154 27,805,723 22,546,154 24,539,180 Unrestricted 18,086,373 20,512,378 18,195,153 22,471,201 Total Primary Government Net Assets $ 131,489,068 $ 119,039,527 $ 131,597,848 $ 144,566,613 (1) The requirement for statistical data is ten years; only eight years are available at this time. (2) The City has retroactively rccordcd infrastructure assets. 266 2007 (2) 2008 2009 2010 $ 94,019,731 $ 94,051,443 $ 119,146,529 $ 128,029,500 29,965,325 41,741,277 29,680,983 22,354,718 17,911,070 14,311,352 (3,124,300) (5,377,969) $ 141,896,126 $ 150,104,072 $ 145,703,212 $ 145,006,249 $ 61,231,067 $ 71,163,579 6;681,082 6,375,954 14,139,670 17,860,378 $ 82,051,819 $ 95,399,911 $ 155,250,798 $ 165,215,022 36,646,407 48,117,231 32,050,740 32,171,730 $ 223,947,945 $ 245,503,983 $ 76,775,912 $ 81,095,248 6,461,098 7,584,718 18,406,182 17,058,527 $ 101,643,192 $ 105,738,493 $ 195,922,441 $ 209,124,748 36,1420081 29,939,436 15,281,882 11,680,558 $ 247,346,404 $ 250,744,742 267 CITY OF BAY TOWN, TEXAS CHANGES INNET ASSETS Last Eight Fiscal Years (1) (Accrual Basis of Accounting) Expenses Governmental activities: General government Public safety Public works Public health Parks, recreation, and culture Interest and fiscal agent fees on long -term debt Total governmental activities expenses Business -type activities: Water and sewer Sanitation Bayland Island development Storm water utility Total business -type activities expenses Total primary government expenses Program Revenues Governmental activities: Charges for services: General government Public safety Public works Public health Parks, recreation, and culture Operating grants and contributions Capital grants and contributions Total governmental activities program revenues Business -type activities: Charges for services: Water and sewer Sanitation Bayland Island development Storm water Operating grants and contributions Capital grants and contributions Total business -type activities program revenues Total primary government program revenues 2003 2004 2005 2006 $ 10,475,982 23,231,891 4,125,296 959,077 5,142,302 3,236,323 47,170,871 15,963,201 2,680,007 216,419 20,405 18,880,032 $ 66,050,903 $ 7,146 3,408,126 741,833 183,186 302,770 2,864,045 7,507,106 17,531,132 3,011,581 76,781 $ 10,080,486 26,806,141 4,344,363 1,047,925 5,603,786 3,192,346 51,075,047 15,753,241 2,613,247 904,334 144,484 19,415,306 $ 70,490,353 $ 10,305 3,267,291 663,852 184,048 142,341 6,858,117 2,924,571 14,050,525 19,066,095 3,083,364 39,993 180,362 1,315,026 - - 219,578 21,934,520 22,589,392 $ 29,441,626 $ 36,639,917 Net (Expense)/Revenue Governmental activities $ (39,663,765) $ (37,024,522) Business -type activities 3,054,488 3,174,086 Total primary government net expense $ (36,609,277) $ 33,850,436 268 $ 11,605,263 30,051,431 5,071,236 1,122,097 6,748,098 3,493,575 58,091,700 17,408,005 2,773,726 69,662 106,055 20,357,448 $ 78,449,148 $ 88,874 3,206,990 601,465 177,502 209,187 5,605,951 3,639,831 13,529,800 21,355,121 3,144,372 42,660 376,321 1,415,066 26,333,540 $ 39,863,340 $ (44,561,900) 5,976,092 $ (38,585,808) $ 12,333,914 30,375,261 7,471,263 1,125,234 6,671,924 2,974,959 60,952,555 18,187,507 2,876,730 60,770 141,122 21,266,129 $ 82,218,684 $ 121,468 2,899,453 866,055 405,424 278,666 5,904,790 1,434,147 11,910,003 23,042,411 2,994,578 41,154 477$63 1,183,218 27,738,924 $ 39,648,927 $ (49,042,552) 6,472,795 $ (42,569,757) 2007 2008 2009 2010 $ 10,563,503 $ 21,327,943 $ 34,694,738 $ 22,893,640 28,649,012 29,838,903 35,863,793 38,814,830 5,950,837 6,538,034 7,248,788 8,605,802 1,202,475 1,806,566 2,461,251 2,894,089 6,341,240 6,791,904 7,781,634 8,689,530 2,905,717 2,813,437 3,243,597 2,894,723 55,612,784 69,116,787 91,293,801 84,792,614 19,746,886 22,144,119 25,510,584 28,893,005 3,274,139 3,596,913 3,832,013 4,340,682 65,858 60,105 44,307 84,280 197,558 199,677 380,125 463,602 23,284,441 26,000,814 29,767,029 33,781,569 $ 78,897,225 $ 95,117,601 $ 121,060,830 $ 118,574,183 $ 132,747 $ 156,740 $ 137,321 $ 145,936 3,168,682 3,741,394 3,277,872 3,483,521 946,473 1,117,539 979,087 1,040,514 443,070 523,151 458,338 487,094 304,541 359,585 315,036 334,801 2,360,977 8,556,359 13,202;642 9,181,350 109,215 4,252,180 233,993 - 7,465,705 18,706,948 18,604,289 14,673,216 24,119,344 26,500,708 29,054,280 32,602,743 3,182,861 3,320,233 3,396,485 3,767,543 44,166 49,499 4,509 3,005 505,372 509,091 506,359 511,404 21,847 4,241 125,683 - 1,749,002 2,623,031 1,120,920 839,464 29,622,592 33,006,803 34,208,236 37,724,159 $ 37,088,297 $ 51,713,751 $ 52,812,525 $ 52,397,375 $ (48,147,079) (50,409,839) (72,689,512) (70,119,398) 6,338,151 7,005,989 4,441,207 3,942,590 $ (41,808,928) $ (43,403,850) $ (68,248,305) $ (66,176,808) 269 CI'T'Y OF BAY'T'OWN, 'TEXAS CHANGES INNET ASSETS (Continued) Last Eight Fiscal Years (1) (Accrual Basis of Accounting) General Revenues and Other Changes in Net Assets Governmental activities: Taxes: Property taxes Sales and hotel/motel taxes Franchise taxes Industrial district payments Investment earnings Miscellaneous income Transfers, net Total governmental activities Business -type activities: 2003 2004 2005 2006 $ 15,964,132 $ 14,765,399 $ 15,344,175 $ 16,065,176 11,381,200 8,590,520 9,724,993 10,439,285 3,107,324 3,148,964 3,196,447 4,227,213 16,186,363 16,398,899 16,870,355 17,275,592 1,019,006 1,037,717 1,581,491 2,659,933 829,930 1,591,189 2,720,882 21366,908 1,059,536 1,229,787 1,519,299 2,288,164 49,547,491 46,762,475 50,957,642 55,322,271 Investment earnings 242,027 248,542 910,808 2,185,441 Miscellaneous 14,761 251,496 63,944 318,974 Transfers, net (1,059,536) (1,229,787) (1,519,299) (2,288,164) Total business -type activities (802,748) (729,749) (544,547) 216,251 Total - primary government $ 48,744,743 $ 46,032,726 $ 50,413,095 $ 55,538,522 Change in Net Assets Governmental activities $ 9,883,726 $ 9,737,953 $ 6,395,742 $ 6,279,719 Business -type activities 2,251,740 2,444,337 5,431,545 6,689,046 Total primary government changes in net assets $ 12,135,466 $ 12,182,290 $ 11,821,287 $ 12,968,765 (1) The requirement for statistical data is ten years; only eight years are available at this time. 270 2007 2008 2009 2010 $ 16,976,846 $ 18,447,192 $ 20,864,156 $ 20,531,721 14,011,632 14,659,564 16,185,851 14,948,919 3,846,484 3,9112211 4,265,055 3,485,310 18,400,449 19,241,209 212129,127 23,026,843 3,103,114 2,321,652 962,771 434,687 1,401,417 1,677,695 2,481,973 1,978,083 2,497,957 2,498,087 2,399,719 2,902,580 60,237,899 62,756,610 68,288,652 67,308,143 3,696,015 2,702,036 870,575 339,306 11230,159 2,377,028 3,331,218 2,948,592 (2,497,957) (2,498,087) (2,399,719) (2,902,580) 2,428,217 2,580,977 1,802,074 385,318 $ 62,666,116 $ 65,337,587 $ 70,090,726 $ 67,693,461 $ 12,090,820 $ 12,346,771 $ (4,400,860) $ (2,811,255) 8,766,368 9,586,966 6,243,281 4,327,908 $ 20,857,188 $ 21,933,737 $ 1,842,421 $ 1,516,653 271 CI'T'Y OF BAY'T'OwN, TEXAS TAX REVENUES BYSOURCE. GOVERNMENTAL ACTIVITIES Last Eight Fiscal Years (1) (Accrual Basis of Accounting) Function 2003 2004 2005 2006 Property taxes $ 15,964,132 $ 14,765,399 $ 15,344,175 $ 16,065,176 .Sales and hotel/motel taxes 11,381,200 8,590,520 9,724,993 10,439,285 Franchise taxes 3,107,324 3,148,964 3,196,447 4,227,213 Industrial in- lieu -of -taxes 16,186,363 16,398,899 16,870,355 17,275,592 $ 46,639,019 $ 42,903,782 $ 45,135,970 $ 48,007,266 (1) The requirement for statistical data is ten years; only eight years are available at this time. 272 2007 2008 2009 $ 16,976,846 $ 18,447,192 $ 20,864,156 14,011,632 14;659,564 16,185,851 3,846,484 3,911,211 4,265,055 18,400,449 19,241,209 21,129,127 $ 53,235,411 $ 56,259,176 $ 62,444,189 2010 $ 20,531,721 14,948,919 3,485,310 23,026,843 $ 61,992,793 273 CITY of BAYT'ovm, 'T ExAs FUND BALANCES, GOVERNMENTAL FUNDS Last Eight Years (1) (Modified Accrual Basis of Accounting) 2003 2004 2005 2006 General fund: Reserved $ 456,998 $ 447,592 $ 959,335 $ 393,500 Unreserved 12,751,496 14,610,024 14,680,301 16,065,063 Total general fund $ 13,208,494 $ 15,057,616 $ 15,639,636 $ 16,458,563 All other governmental funds: Reserved $ 36,928,003 $ 33,620,223 $ 33,518,414 $ 32,467,767 Unreserved, reported in special revenue funds - - - - Total all other governmental funds $ 36,928,003 $ 33,620,223 $ 33,518,414 $ 32,467,767 (1) The requirement for statistical data is ten years; only eight years are available at this time. 274 2007 2008 2009 2010 $ 588,909 $ 435,239 $ 845,985 $ 575,714 19,159,499 15,412,979 15,834,104 17,448,174 $ 19,748,408 $ 15,848,218 $ 16,680,089 $ 18,023,888 29,506,564 $ 41,855,305 $ 31,388,369 $ 24,311,805 - - (4,484,253) (705,793) $ 29,506,564 $ 41,855,305 $ 26,904,116 $ 23,606,012 275 CI'T`Y OF BAYTOWN, Ta AS CHANGES IN FUND .BALANCE, GOVERNMENTAL FUNDS Last Eight Years (1) (Modified Accrual Basis of Accounting) Revenues Taxes Licenses and permits Charges for services Fines and forfeitures Intergovernmental Investment earnings Other revenues Expenditures General government Public safety Public works Public health Parks, recreation, and culture Capital outlay Debt service: Principal Interest Issuance costs Total revenues Total expenditures Excess of revenues over (under) expenditures Other Financing Sources (Uses) Transfers in Transfers out Debt issued Refunding bonds issued Premium on refunded bonds Premium on bonds Payment to refunded bond escrow agent Total other financing sources Fiscal Year 2003 2004 2005 2006 $ 44,152,400 $ 43,084,160 817,955 736,011 1,890,039 1,803,409 1,935,067 2,420,334 2,864,045 8,443,576 954,781 983,429 829,930 899,271 53 444,217 58,370,190 9,356,385 9,746,817 20,995,575 25,110,836 3,366,843 3,669,045 909,370 990,130 4,698,023 4,779,648 5,093,886 11,846,112 4,385,000 6,830,000 3,236,323 3,192,346 52,041,405 66,164,934 1,402,812 (7,794,744) $ 45,085,265 $ 47,867,459 691,096 1,004,601 1,857,755 1,657,473 31025,647 2,590,884 6,365,752 6,565,100 1,514,693 2,548,099 1,430,402 1,575,506 59,970,610 63,809,122 10,776,015 12,008,362 26,873,652 28,922,600 4,134,898 6,750,873 958,435 1,107,306 5,325,058 5,853,608 8,133,822 8,730,301 7,185,000 4,995,000 2,976,287 2,939,710 185,192 49,458 66,548,359 71,357,218 (6,577,749) (7,548,096) 5,232,972 6,604,361 7,069,722 5,140,378 (4,241,987) (5,505,748) (5,739,150) (3,040,941) 71355,000 4,705,000 5,060,000 5,215,000 - - 7,740,000 - - - 5,743 - - - 1,164 1,939 - - (7,701,773) - 8,345,985 5,803,613 6,435,706 7,316,376 Net change in fund balances $ 9,748,797 $ (1,991,131) $ (142,043) $ (231,720) Debt service as a percentage of noncapital expenditures 16.23% 18.45% 17.40% 12.67% (1) The requirement for statistical data is ten years; only eight years are available at this time. 276 2007 2008 Fiscal Year 2009 2010 $ 53,035,426 $ 56,142,813 $ 61,987,534 $ 61,847,746 1,103,462 1,266,293 1,066,981 1,196,580 1,841,588 2,031,882 2,014,938 694,539 2,050,463 2,600,234 2,085,735 3,600,747 2,470,192 8,601,399 13,436,635 9,181,350 2,929,591 2,180,999 899,362 412,651 1,401,417 1,677,695 2,481,973 1,978,083 64,832,139 74,501,315 83,973,158 78,911,696 12,177,560 19,168,075 27,823,804 19,864,495 26,601,574 28,448,789 31,091,963 32,695,166 3,648,853 6,297,505 4,265,955 5,524,041 1,187,748 1,745,951 1,816,595 2,093,632 5,934,613 6,073,295 6,341,923 6,892,095 10,768,555 11,573,473 24,603,366 18,874,965 5,235,000 6,036,221 5,985,256 6,534,952 2,947,291 2,654,380 3,325,192 2,851,170 29,500 73,749 88,555 211,222 68,530,694 82,071,438 105,342,609 95,541,738 (3,698,555) (7,570,123) (21,369,451) (16,630,042) 4,505,705 9,902,966 4,499,671 8,631,417 (2,103,614) (7,483,207) (2,879,831) (5,911,765) 1,625,106 12,890,000 5,630,293 10,000,000 - - - 7,933,100 - - - 107,342 - - - (8,069,794) 4,027,197 15,309,759 7,250,133 12,690,300 $ 328,642 $ 7,739,636 $ 1142119,318) $ (3,939,742} 14.17% 13.37% 11.10% 12.49% 277 CI'T'Y of BAYTOWNt TEXAS TAX REVENUES BY SOURCE, GOVERNMENTAL ACTIVITIES Last Ten Fiscal Years (Modified Accrual Basis of Accounting) Function 2001 2002 2003 2004 Property taxes $ 11,991,765 $ 13,232,784 $ 13,477,513 $ 14,565,414 Sales and hotel taxes 10,830,396 10,966,587 11,381,200 8,590,520 Franchise taxes 3,243,250 3,332,758 3,107,324 3,148,964 Industrial in- lieu -of -taxes 13,775,400 15,526,986 16,186,363 16,398,899 $ 39,840,811 $ 43,059,115 $ 44,152,400 $ 42,703,797 278 2005 2006 2007 2008 2009 2010 $ 15,293,470 $ 15,925,369 $ 16,776,861 $ 18,330,829 $ 20,407,501 $ 20,386,674 9,724,993 10,439,285 14,011,632 14,659,564 16,185,851 14,948,919 3,196,447 4,227,213 3,846,484 3,911,211 4,265,055 3,485,310 16,870,355 17,275,592 18,400,449 19,241,209 21,129,127 23,026,843 $ 45,085,265 $ 47,867,459 $ 53,035,426 $ 560142,813 $ 61,987,534 $ 61,847,746 0 279 CITY of BAY'? owN, 'TexAs ASSESSED VALUE AND ESTIMATED ACTUAL VALUE OF TAXABLE PROPERTY Last Ten Fiscal Years Real assessed value Personal assessed value Total assessed value (1) Less: real property exemptions Taxable value Taxable value as a percentage of assessed value Total tax rate 2001 2002 2003 2004 $ 1,718,243,330 $1,818,818,750 $1,899,278,900 $ 2,032,610,900 290,048,850 392,130,449 410,668,650 439,237,770 2,008,292,180 2,210,949,199 2,309,947,550 2,471,848,670 (382,739,640) (414,860,750) (454,194,440) (495,204,050) 80.9% 81.2% 80.3% 80.0% $ 0.73703 $ 0.73703 $ 0.73703 $ 0.73703 (1) Assessed valuations are considered to be 100 percent of actual valuations. 280 2005 2006 2007 2008 2009 2010 $ 21127,989,730 $ 2,382,435,518 $ 2,661,656,747 $ 2,577,257,056 $ 3,113,666,103 $ 3,065,166,229 460,761,590 536,062,697 549,496,484 471,658,764 546,159,699 555,950,392 2,588,751,320 2,918,498,215 3,211,153,231 3,048,915,820 3,659,825,802 3,621,116,621 (516,611,740) (785,578,290) (910,929,124) (577,912,543) (967,105,346) (972,555,660) $ 2,072,139,580 $ 2,132,919,925 $ 2,300,224,107 $ 2,471,003,277 $ 2,692,720,456 $ 2,648,560,961 80.0% 73.1% 71.6% 81.0% 73.6% 73.1% $ 0.73703 $ 0.73703 $ 0.73703 $ 0.73703 $ 0.78703 $ 0.78703 281 CrrY OF BAY`['OWN 9 Tmms PROPERTY TAX RATES - DIRECT AND OVERLAPPING GOVERNMENTS Last Ten Years Tax rates per $100 of assessed valuation Source: Harris County Appraisal District 282 2001 2002 2003 2004 City of Baytown by fund General fund $ 0.45700 $ 0.45700 $ 0.45700 $ 0.45700 Debt service fund 0.28003 0.28003 0.28003 0.28003 Total $ 0.73703 $ 0.73703 $ 0.73703 $ 0.73703 Harris County 0.35900 0.38390 0.38810 0.38800 Harris County Flood Control District 0.06170 0.04760 0.04170 0.04170 Port of Houston Authority 0.01830 0.01830 0.01990 0.02000 Harris County Hospital District 0.20270 0.19020 0.19020 0.19020 Harris County Dept. of Education 0.00629 0.00629 0.00629 0.00629 Goose Creek ISD 1.71120 1.70437 1.68371 1.68371 Lee Junior College District 0.21930 0.20841 0.20841 0.20841 Total Direct and Overlapping Rates $ 3.31552 $ 3.29610 $ 3.27534 $ 3.27534 Tax rates per $100 of assessed valuation Source: Harris County Appraisal District 282 2005 2006 2007 2008 2009 2010 $ 0.45700 $ 0.45700 $ 0.45700 $ 0.45700 $ 0.45700 $ 0.45700 0.28003 0.28003 0.28003 0.28003 0.33003 0.33003 $ 0.73703 $ 0.73703 $ 0.73703 $ 0.73703 $ 0.78703 $ 0.78703 0.39986 0.40239 0.40240 0.39239 0.38923 0.39224 0.03322 0.03241 0.03241 0.03106 0.03086 0.02922 0.01474 0.01302 0.01302 0.01437 0.01773 0.01636 0.19216 0.19216 0.19216 0.19216 0.19216 0.01926 0.00629 0.00629 0.00629 0.00585 0.00584 0.00605 1.68371 1.72750 1.59562 1.30196 1.28213 1.28213 0.20841 0.20678 0.20228 0.20678 0.20588 0.22120 $ 3.27542 $ 3.31758 $ 3.18121 $ 2.88160 $ 2.91086 $ 2.75349 283 BAYTOWN S 284 Property Taxnaver LCY Elastomers LP Wal-Mart Foothills Texas Inc. Rollingbrook Apts. LP Camden Property Trust Comcast of Houston LLC Verizon Southwest TPC Group Inc. CenterPoint Energy Inc. Lowes Home Center Exxon/Mobil Corp. Reliant Energy Company Bayer Corporation Baytown Medical Center Memorial NW Pavillion LTD Enichem Elastomers Car Son Bay LP Subtotal CITY of BAYTOWN9 TEXAS PRINCIPAL PROPERTY TAXPAYERS Current Year and Nine Years Ago 2010 Other Taxpayers 2,497,384,695 Total $ 2,648,560,961 Source: Goose Creek ISD Tax Office 90.70% 10254,814,350 100.00% $ 1,625,552,540 2001 % of % of Taxable Taxable Assessed Taxable Taxable Assessed n/a Assessed Assessed Value Rank Value Value $ 23,235,332 1 1.43% $ - 19,596,962 2 1.21% 14,921,450 19,043,635 3 1.17% - 15,422,765 4 0.95% - 14,245,608 5 0.88% 12,880,250 14,036,380 6 0.86% - 12,849,507 7 0.79% 23,316,510 11,182,165 8 0.69% - 10,917,900 9 0.67% - 10,646,012 10 0.65% - - n/a 0.00% 191,685,150 - n/a 0.00% 48,526,980 - Dill 0.00% 27,699,130 - n/a 0.00% 17,9350750 - n/a 0.00% 12,101,160 - n/a 0.00% 11,409,160 - n/a 0.00% 10,262,650 151,176,266 9.30% 370,738,190 Other Taxpayers 2,497,384,695 Total $ 2,648,560,961 Source: Goose Creek ISD Tax Office 90.70% 10254,814,350 100.00% $ 1,625,552,540 2001 77.19% 100.00% 285 % of Taxable Assessed Rank Value n/a n/a 6 0.92% n/a n/a n/a n/a 7 0.79% n/a n/a 4 1.43% n/a n/a n/a n/a n/a n/a 1 11.79% 2 2.99% 3 1.70% 5 1.10% 8 0.74% 9 0.70 % 10 0.63 % 22.81% 77.19% 100.00% 285 CITY OF BAYTOWN, TexAs PROPERTY TAX LEVIES AND COLLECTIONS Last Ten Years 286 2001 2002 2003 2004 Tax levy $ 11,980,810 $ 13,237,711 $ 13,677,457 $ 14,568,464 Current tax collected $ 11,453,519 $ 12,570,268 $ 13,017,092 $ 13,938,784 Percent of current tax collections 95.60% 94.96% 95.17% 95.68% Delinquent tax collections 312,960 406,716 606,319 380,339 Total tax collections $ 11,766,479 $ 12,976,984 $ 13,623,411 $ 14,319,123 Total collections as a 98.21% 98.03% 99.60% 98.29% percentage of current levy Outstanding delinquent taxes $ 1,524,932 $ 1,592,896 $ 1,635,384 $ 1,822,131 Outstanding delinquent taxes as percentage of current levy 12.73% 12.03% 11.96% 12.51% 286 2005 2006 2007 2008 2009 2010 $ 15,272,290 $ 15,720,260 $ 16,953,342 $ 18,107,174 $ 20,687,000 $ 20,578,993 $ 14,623,305 $ 15,156,541 $ 15,933,127 $ 17,333,357 $ 19,456,285 $ 19,434,196 95.75% 96.41% 93.98% 95.73% 94.05% 94.44% 418,706 1 478,924 522,591 632,798 741,387 602,590 $ 15,042,011 $ 15,635,465 $ 16,455,718 $ 17,966,155 $ 20,197,672 $ 20,036,786 98.49% 99.46% 97.06% 99.22% 97.63% 97.37% $ 1,961,395 .$ 2,138,197 $ 2,152,119 $ 2,252,122 $ 3,371,123 $ 3,643,170 12.84% 13.60% 12.69% 12.44% 16.30% 17.70% 287 CITY of BAY'TowN, 'TExAs RATIOS OF OUTSTANDING DEBT BY TYPE Last Eight Years (1) 2003 2004 2005 2006 Governmental activities: General obligation bonds $ 46,140,000 $ 45,520,000 $ 49,700,000 $ 51,560,000 Certificates of obligation 17,865,000 16,615,000 10,880,000 9,515,000 Alternative minimum tax bonds 2,775,000 2,520,000 2,255,000 1,980,000 Less: deferred on refunding - - (259,866) (240,583) Business -type activities: Revenue bonds 191120,000 17,455,000 15,715,000 13,910,000 Certificates of obligation 19,270,000 30,460,000 42,600,000 32,165,000 Less: deferred on refunding (453,444) (422,864) (440,652) (406,402) Total primary government $ 104,716,556 $ 112,147,136 $ 120,449,482 $ 108,483,015 Percentage of personal income 4.2% 4.9% 5.0% 5.3% Per capita $ 1,521 $ 1,610 $ 1,708 $ 1,520 Note: Details regarding the City's outstanding debt can be found in the notes to the financial statements. (1) The requirement for statistical data is ten years; only eight years are available at this time. 288 2007 2008 2009 2010 $ 48,045,000 $ 44,145,000 $ 39,830,000 $ 40,078,100 9,085,000 20,400,000 21,475,000 25,115,000 1,690,000 1,385,000 1,065,000 725,000 (231,203) (206,089) (188,842) (210,387) 12,025,000 10,050,000 7,985,000 11,431,900 83,270;000 109,610,000 105,165,000 94,820,000 (372,152) (337,808) (303,558) (31,958) $ 153,511,645 $ 185,046,103 $ 175,027,600 $ 171,927,655 8.0% 9.8% 11.1% 10.9% $ 2,126 $ 2,502 $ 2,311 $ 2,270 289 CITY OF BAYTOWN, 'Toms RATIO OF GENERAL BONDED DEBT OUTSTANDING Last Ten Years 2002 Net Taxable Assessed Value 2003 2004 All property $ 1,625,552,540 $ 1,796,088,449 $ 1,855,753,110 $ 1,976,644,620 Net Bonded Debt Gross bonded debt $ 60,800,000 $ 63,810,000 $ 66,780,000 $ 64,655,000 Less debt service funds 2,072,058 2,594,992 3,022,470 2,273,296 Total Net Bonded Debt $ 58,727,942 $ 61,215,008 $ 63,757,530 $ 62,381,704 Ratio of Net Bonded Debt to Assessed Value 3.61% 3.41% 3.44% 3.16% Population Net Bonded Debt per Capita 290 67,227 68,034 68,850 69,676 $ 874 $ 900 $ 926 $ 895 2005 2006 2007 2008 2009 2010 $ 2,072,139,580 $ 2,1320919,925 $ 2,273,778,410 $ 2,471,003,277 $ 2,692,720,456 $ 2,648,560,961 $ 62,835,000 $ 63,055,000 $ 58,820,000 $ 65,930,000 $ 62,370,000 $ 65,918,100 1,673,675 1,489,010 922,394 596,117 786,092 488,131 $ 61,161,325 $ 61,565,990 $ 57,897,606 $ 65,333,883 $ 61,583,908 $ 66,406,231 2.95% 2.89% 2.55% 2.64% 2.29% 2.51% 70,512 71,358 72,215 73,959 74,845 75,743 $ 867 $ 863 $ 802 $ 883 $ 823 $ 877 291 BAYTOWN S 292 CITY OF BAY'T'OVVN, TEXAS DIRECT AND OVERLAPPING GOVERNMENTAL ACTIVITIES DEBT September 30, 2010 Source; Hams County Estimated Share of Overlapping Debt $ 33,570,840 96,704,270 8,200,675 593,243 139,069,028 66,406,231 $ 205,475,259 (1) Estimated percentage applicable obtained from Municipal Advisory Council of Texas. The percentage of overlapping debt applicable is estimated using taxable assessed property values. Applicable percentages were estimated by determining the portion of the City's taxable assessed value that is within the City's boundaries and dividing it by the City's total taxable assessed value. (2) The City of Baytown is located within two counties. A resident would either live in Harris County or Chambers County, not both. 293 Net Bonded Estimated Debt Percentage Governmental Unit Outstanding Applicable (1) Debt repaid with property taxes Harris County (2) $ 2,643,373,255 1.27 % Goose Creek ISD 333,233,185 29.02% Lee Junior College District 27,408,672 29.92% Chambers County (2) 4,765,000 12.45% Subtotal, overlapping debt 3,008,780,112 City direct debt 66,406,231 100% Total direct and overlapping debt Source; Hams County Estimated Share of Overlapping Debt $ 33,570,840 96,704,270 8,200,675 593,243 139,069,028 66,406,231 $ 205,475,259 (1) Estimated percentage applicable obtained from Municipal Advisory Council of Texas. The percentage of overlapping debt applicable is estimated using taxable assessed property values. Applicable percentages were estimated by determining the portion of the City's taxable assessed value that is within the City's boundaries and dividing it by the City's total taxable assessed value. (2) The City of Baytown is located within two counties. A resident would either live in Harris County or Chambers County, not both. 293 CITY OF BAY'T'OWN, TEXAS LEGAL DEBT MAR GIN INFORMA TION Last Eight Fiscal Years (1) Legal Debt Margin Calculation for Fiscal Year 2010 Assessed value $ 2,648,560,961 Debt limit (10% of assessed value) (2) 264,856,096 (1) The requirement for statistical data is ten years; only eight years are available at this time. (2) The City's Home Rule Charter limits all bonded debt to no more than ten percent of the assessed valuation. 294 2003 2004 2005 2006 Debt limit $ 185,575,311 $ 197,664,462 $ 207,213,958 $ 213,291,993 Total net debt applicable to limit 63,757,530 62,381,704 61,161,325 61,565,990 Legal debt margin $ $ 135,282,758 $ 146,052,633 $ 151,726,003 121,817,781 Total net debt applicable to the limit as a percentage of debt limit 34.36% 31.56% 29.52% 28.86% Legal Debt Margin Calculation for Fiscal Year 2010 Assessed value $ 2,648,560,961 Debt limit (10% of assessed value) (2) 264,856,096 (1) The requirement for statistical data is ten years; only eight years are available at this time. (2) The City's Home Rule Charter limits all bonded debt to no more than ten percent of the assessed valuation. 294 2007 2008 2009 2010 $ 227,377,841 $ 247,100,328 $ 269,272,046 $ .264,856,096 57,897,606 65,333,883 61,583,908 65,918,100 $ 169,480,235 $ 181,766,445 $ 207,688;138 $ 198,937,996 25.46% 26.44% .22.87% 24.89% 295 CI'T'Y OF BAYT'OWN, TEXAS PLEDGED REVENUE COVERAGE (WATER AND SEWER FUND) Last Ten Years Debt Service Requirements (3) Principal $ 1,320,000 $ 2001 2002 2003 2004 Gross Revenues (1) $ 15,705,989 $ 16,894,142 $ 17,653,799 $ 19,254,778 Operating Expenses (2) 10,765,895 11,057,186 11,085,708 11,387,663 Net Revenues Available for Debt Service $ 4,940,094 $ 5,836,956 $ 6,568,091 $ 7,867,115 Debt Service Requirements (3) Principal $ 1,320,000 $ 1$95,000 $ 2,490,000 $ 2,455,000 Interest 1,546,112 1,569,136 2,146,859 1,719,623 Total $ 2,866,112 $ 2,964,136 $ 4,636,859 $ 4,174,623 Coverage 1.72 1.97 1.42 1.88 (1) Total revenues including interest, excluding tap fees (2) Total operating expenses less depreciation (3) Includes -revenue bonds only 296 2005 2006 2007 2008 2009 2010 $ 22,102,730 $ 25,032,317 $ 28,764,540 $ 26,269,326 $ 28,951,379 $ 30,793,030 12,195,906 12,762,643 19,617,174 14,379,665 16,760,578 18,83 8,982 $ 9,906,824 $ 12,269,674 $ 9,147,366 $ 11,889,661 $ 12,190,801 $ 11,954,048 $ 2,970,000 $ 3,510,000 $ 4,440,000 $ 5,135,000 $ 6,510,000 $ 3,163,700 2,340,842 2,681,200 3,749,409 4,707,217 4,733,526 4,198,917 $ 5,310,842 $ 6,191,200 $ 8,189,409 $ 9,842,217 $ 11,243,526 $ 7,362,617 1.87 1.98 1.12 1.21 1.08 1.62 297 Population (1) Personal income CITY OF BAYTOWN9 TM(AS DEMOGRAPHIC A" ECONOMIC STATISTICS Last Ten Fiscal Years 2001 67,227 $2,338,289,514 2002 2003 2004 68,034 68,850 69,676 $2,378,536,674 $2,469,787,200 $2,309,201,992 Per capita personal income (2) $ 34,782 $ 34,961 $ 35,872 $ 33,142 Median age (4) 30.6 30.6 30.9 30.6 Education level in years of schooling (4) 14.8 14.8 14.8 14.8 School enrollment (5) 18,255 18,075 19,085 19,347 Unemployment rate (6) 5.10% 6.60% 7.30% 7.28% Data sources: (1) City of Baytown's per capita personal income was included in Houston- SugarLand- Baytown figures for years 2001 to 2008. (2) Year 2009 - Baytown, Texas figure only - Sperling's Best Places.com (3) American FactFinder (4) Goose Creek Consolidated Independent School District (5) Texas Workforce Commission 298 2005 2006 2007 2008 70,512 71,358 72,215 73,959 $2,388,452,976 $2,044,906,206 $1,923,952,030 $1,887,655,557 $ 33,873 $ 28,657 $ 26,642 $ 25,523 30.6 35.0 30.9 31.0 14.8 14.8 14.8 14.8 20,161 20,224 20,352 20,697 7.40% 6.30% 5.80% 7.40% 2009 2010 74,845 75,743 $1,513,740,125 $1,575,984,601 $ 20,225 $ 20,807 31.0 31.0 14.8 14.8 20,839 21,136 11.50% 11.00% 299 BAYTOWN S 300 CI'T'Y OF BAYT'owN. TExAs PRINCIPAL EMPLOYERS Current Fiscal Year and Nine Years Ago 2010 Employer Employees Rank Percentage of Total City Employment 2001 Percentage of Total City Employees Rank Employment Goose Creek Consolidated ISD 2,910 1 9.83% 2,250 1 6.52% Exxon Mobil- Baytown Refinery 1,400 2 4.73% 1,450 3 4.20% San Jacinto Methodist Hospital 1,350 3 4.56% 1,400 4 4.06% Exxon Mobil- Baytown Chemical 1.,100 4 3.72% n/a n/a n/a Bayer Corporation 967 5 3.27% 1,650 2 4.78% Wal -Mart Distribution (Utility) 850 6 2.87% n/a n/a n/a Exxon Mobil/BTEC - East & West 738 7 2.49% 650 6 1.88% City of Baytown 600 8 2.03% 650 7 1.88% Chevron Phillips Chemical Company 498 9 1.68% n/a n/a n/a Lee College 350 10 1.18% 385 10 1.12% Exxon Mobil Chemical n/a n/a n/a 950 5 2.75% Exxon Mobil Chemical- Baytown Olefins n/a n/a n/a 600 8 1.74% Exxon Mobil Chemical- Baytown Polymers n/a n/a n/a 515 9 1.49% Total 10,763 36.37% 10,500 30.45% Source: Baytown Chamber of Commerce as of December 2009, City of Baytown and Lee College. 301 CITY of BAYTowN, TExAs FULL -TIME EQUIVALENT CITYEMPLOYEES BYFUNCTIONIPROGRAM Last Ten Fiscal Years General Fund: General government Public safety Police Officers Civilians Fire Firefighters and officers Civilians Other public safety Public works Public health Parks, recreation, and culture General Fund Total Hotel/Motel Fund Enterprise Fund: Water and sewer Sanitation Storm water utility Internal service Enterprise Fund Total Program Funds: Emergency management Capital projects Community development block grant Harris County organized crime and narcotics task force Organized crime unit transitional High intensity drug trafficking area Miscellaneous police Crone control and prevention district Fire control, prevention and emergency medical services district Municipal court special revenue Wetlands education and recreation center Capital improvement program CIPF -water and sewer Odd trust and agency Workers' compensation Program Funds Total 302 2001 2002 2003 2004 74.3 74.3 73.5 71.6 118.0 117.0 117.0 117.0 55.0 56.0 55.0 54.0 70.0 85.0 84.5 84.5 6.0 6.0 6.0 6.0 42.0 42.0 42.0 42.0 48.3 47.3 47.8 47.3 9.0 9.0 8.2 8.2 56.0 56.0 56.0 55.0 478.6 492.6 490.0 485.6 98.2 99.2 99.2 99.2 12.0 12.0 12.0 11.5 - 1.0 1.0 1.0 12.0 12.0 12.0 12.0 122.2 124.2 124.2 123.7 1.0 1.0 1.5 1.5 0.5 0.5 0.5 - 11.3 12.25 13.1 12.0 13.25 15.25 17.0 18.0 0.25 0.25 0.25 0.25 2.0 2.0 4.0 3.0 1.0 1.0 1.0 1.0 1.0 1.0 1.0 1.0 - 1.0 1.0 2.0 30.25 34.25 39.3 38.8 Total 631.0 651.0 653.5 648.0 2005 2006 2007 2008 2009 2010 76.6 77.5 79.5 82.7 87.7 91.4 117.0 124.0 124.0 129.0 129.0 129.0 54.0 54.0 57.0 52.0 52.0 51.0 84.5 90.5 90.5 90.5 101.0 101.0 6.0 6.0 6.0 6.0 6.0 6.0 43.0 45.0 45.0 47.0 50.0 50.0 46.5 46.5 49.5 50.5 50.5 49.5 8.2 9.2 12.8 24.0 23.0 23.0 55.0 55.0 67.0 60.0 64.0 65.0 490.8 507.7 531.3 541.7 563.2 565.9 - - 0.0 0.0 0.5 0.0 101.0 101.0 108.0 111.9 113.9 113.9 11.5 9.5 9.5 9.5 9.5 12.5 2.0 2.0 2.0 2.0 2.0 3.0 12.0 12.0 12.0 12.0 12.0 12.0 126.5 124.5 131.5 135.4 137.4 141.4 1.5 1.5 1.5 2.5 0,0 0.0 - - 0.0 0.0 0.0 0.0 12.0 11.1 6.5 5.3 4.8 4.5 18.0 12.0 0.0 0.0 0.0 0.0 - 1.0 0.0 0.0 0.0 0.0 1.25 1.25 1.3 1.3 0.3 0.3 3.0 3.0 3.0 3.0 3.0 3.0 - - 14.0 15.0 15.0 15.0 - - 1.0 1.0 1.0 1.0 1.0 - 1.0 1.0 1.0 1.0 1.0 1.0 1.0 2.0 2.0 2.0 2.0 2.0 2.0 2.0 3.0 3.0 1.0 1.0 0.0 0.0 0.0 0.0 1.0 1.0 0.0 0.0 0.0 0.0 - 1.0 1.0 1.0 1.0 1.0 41.8 35.8 32.3 34.0 31.0 30.8 659.0 668.0 695.0 711.0 732.0 738.0 303 CITY OF BAYTOwN, TFxAS OPERATING INDICATORS BY FUNCTIONITROGRAM Last Ten Fiscal Years Data source: various City departments * In 2009, the new reporting software calculates the response times using the National Fire Protection Association (NFPA) 1710. 304 2001 2002 2003 2004 Function/Program Police: Arrests 5,517 5,296 5,115 5,556 Accidont reports 2,461 3,503 2,185 2,014 Citations 16,899 15,254 16,118 15,756 Offense reports 11,641 11,311 143,013 12,159 Calls for service 52,575 54,500 55,247 54,456 Fire: Medical responses 2,962 3,185 2,996 2,300 Fire/rescue incidents 1,749 1,810 1,721 1,678 Response times: One minute for turnout time n/a n/a 92% 100% Four minutes -or less for the arrival of the first arriving engine company for a fire n/a n/a 65% 77.3% Eight minutes or less for the deployment of a full first alarm assignment at a fire suppression incident n/a n/a 54% 65% Five minutes or less for the arrival of the first arriving engine company for a fire n/a n/a n/a n/a Nine minutes or less for the deployment of a full first alarm assignment at a fire suppression incident n/a n/a n/a n/a Water: Number of water customers 18,543 19,045 19,285 19,485 Source Trinity River Trinity River Trinity River Trinity River Average daily water usage (millions of gallons) 10.60 10.09 11.16 11.26 Number of million gallons of surface water pumped n/a n/a 3,677 3,970 Number of million gallons of well water pumped n/a n/a 0.17 0.27 Peak daily consumption (millions of gallons) n/a n/a 16.22 17.90 Sewer: Number of sewer connections 18,075 18,508 18,845 19,005 Average daily treatment (millions of gallons) 11.21 11.92 13.40 13.26 Total consumption (billions of gallons) n/a n/a 4,892 4,775 Peak daily consumption (millions of gallons) n/a n/a 48.40 44.02 Data source: various City departments * In 2009, the new reporting software calculates the response times using the National Fire Protection Association (NFPA) 1710. 304 2005 2006 2007 2008 2009 2010 5,411 5,689 5,823 4,919 5,925 7,347 2,010 2,230 2,504 2,374 2,335 2,047 14,248 17,193 17,254 15,344 14,378 15,401 12,432 13,596 13,972 13,780 13,717 13,680 57,029 60,151 60,486 53,468 48,789 49,573 2,557 3,002 3,065 3,241 2,896 3,376 1,882 1,967 2,069 2,336 1,977 1,965 100% 100% 90% 60% 59% 45% 42% 42% 53% 32% 28% 48% n/a n/a n/a n/a 74% 74% n/a n/a n/a n/a 69% 69% 19;950 19,834 20,629 21,453 21,678 21,804 Trinity River Trinity River Trinity River Trinity River Trinity River Trinity River 12.45 11.83 9.15 10.00 11.90 12.29 4,544 41487 31341 3,112 3,148 4,486 11.69 3.33 2.11 0.38 1.10 0.11 17.80 15.76 11.44 13.30 18.36 22.07 19,047 19,280 20,055 20,834 20,918 21,011 11.04 10.18 13.39 11.27 10.57 11.40 4,297 3,715 4,886 4,110 3,708 4,161 37.70 59.60 91.85 46.61 40.00 40.23 305 CITY OF BAYT'OWN9 'TEXAS CAPITAL ASSET STATISTICS BY FUNCTIONIPROGR" Last Ten Fiscal Years Water parks Water: Water mains (miles) 2001 2002 2003 2004 Function/Program 1,605 1,627 1,649 1,664 Police: 13 MGD 19 MGD 26 MGD 26 MGD Stations 3 3 3 3 Patrol units* 75 75 75 75 Fire stations 5 5 5 5 Other public works: 16.2 MGD 16.2 MGD 16.2 MGD 16.2 MGD Streets (miles) 350 360 365 325 Streetlights 3,802 3,923 3,951 3,964 Parks and recreation: Parks 42 42 45 45 Parks acreage 891 891 985 985 Parks - developed 384 385 490 490 Parks - undeveloped 506 506 495 495 Swimming pools 2 2 2 2 Spraygrounds - - 1 1 Baseball/softball diamonds 18 18 19 14 Tennis courts 14 14 8 8 Community centers 3 3 2 2 Water parks Water: Water mains (miles) 420 430 435 357 Fire hydrants 1,605 1,627 1,649 1,664 System capacity (millions of gallons) 13 MGD 19 MGD 26 MGD 26 MGD Sewer: Sanitary sewers (miles) 410 430 432 360 Storm sewers (miles) 240 250 252 175 Treatment plant capacity (millions of gallons) 16.2 MGD 16.2 MGD 16.2 MGD 16.2 MGD Data source: various City departments * The number of patrol units does not increase due to the vehicle replacement program. 306 2005 2006 2007 2008 2009 2010 3 3 3 3 5 5 75 75 75 75 78 83 5 5 5 5 5 5 288 375 379 404 408 408 4,013 4,038 4,358 4,481 4,921 4,726 45 45 45 45 45 47 985 985 985 985 985 1,084 490 490 490 490 490 967 495 495 495 495 495 117 2 2 2 1 1 - 1 1 1 1 1 1 21 21 21 21 22 22 10 10 10 8 6 7 2 2 2 1 1 1 - - - - - 1 366 357 359 362 362 378 1,661 1,678 1,700 1,737 1,780 1,810 26 MGD 26 MGD 26 MGD 26 MGD 26 MGD 26 MGD 365 347 350 352 352 365 180 170 172 173 173 173 16.2 MGD 16.2 MGD 16.2 MGD 16.2 MGD 20.2 MGD 20.2 MGD 307 BAYTOWN s 308 Baytown Area Water Authority (BAWA) ANNUAL PROGRAM OF SERVICES 2011 -12 ADOPTED BUDGET Robert D. Leiper Darryl Fourte Louise Richman General Manager Plant Manager Director of Finance 309 BAYTOWN AREA WATER AUTHORITY (BAWA) ORGANIZATION CHART 310 BAYTOWN AREA WATER AUTHORITY BOARD OF DIRECTORS BRENDA BRADLEY SMITH, President DAN M. MUNDINGER, Vice President WAYNE BALDWIN, Secretary LETICIA BRYSCH, Assistant Secretary MIKE WILSON, Director JOHN R. SANDHOP, Director 311 August 17, 2011 BAYTOWN AREA WATER AUTHORITY 7425 Thompson Road, Baytown, Texas 77521 -1056 (281) 426 -3517 FAX (281) 426 -3519 President and Directors of the Baytown Area Water Authority Board Baytown Area Water Authority Baytown, Texas It is my pleasure to present the 2011 -12 Adopted Budget for the Baytown Area Water Authority (BAWA). The Budget sets forth the revenues and appropriations for the fiscal year October 1, 2011 through September 30, 2012. The financial guidance provided by the Board has resulted in BAWA's ability to maintain a system that consistently provides a dependable and high quality water supply to the City of Baytown and surrounding communities. BAWA has started the construction of a new generator project which will provide electrical power to the entire facility in the event of loss of normal power from the electrical supplier. This project is being funded by non - housing CDBG grant money as a result of Hurricane Ike. The contract for this project is $2,938,000 and is projected for completion on February 29, 2012. BAWA is in the process of getting final approval to begin construction on the Electrical System Improvements to remove the overhead electrical lines and have them replaced with electrical lines in duct banks underground. The project will provide enhanced reliability and safety for the facility. This project, while separate from the Generator project, will provide the construction of an electrical building that will provide housing for the generator electrical switch gear systems and the power transfer switches. In January of 2006, the EPA approved the Long Term 2 Enhanced Surface Water Treatment (LT2) Rule. With respect to the LT2 rule, systems that serve a population of less than 100,000 will begin the second round of sampling, monitoring and reporting in January 2015. BAWA has managed tough times by planning ahead and being proactive. In May 2009, Burton & Associates was retained to perform a rate study to evaluate the adequacy of the revenue provided by its current rates to meet its financial requirements over a five -year planning period and ten -year projection period. The Rate Study was completed and Final Report submitted May 13, 2010. Utilizing the recommendations from the Rate Study will allow BAWA to successfully manage increases in major operating cost components such as: water supply costs from the City of Houston, electricity, chemicals, and medical insurance expenses; as well as the funding of a $20 million five -year capital improvement program. The City of Houston notified BAWA of a 1.9% rate increase effective April 1, 2011, for untreated water purchased from the City of Houston. The rates increased from $0.5647 to $0.5754 per 1,000 gallons. The City of Houston's Code of Ordinances provides that water and sewer rates be adjusted automatically each year in April to reflect the previous year's percentage change to the Houston- 312 Galveston Area Producers Price Index (PPI). Future annual rate adjustments will also be relative to the PPI and population growth. Burton & Associates has calculated the effect of this increase, along with future capital and bond reserve needs, and the BAWA Board will consider a rate increase of $0.19 per 1,000 gallons (9.5 %) for BAWA's customers. The budget includes this rate increase to adjust for the untreated water rate increases, debt associated with the capital program and to provide a reserve for future capital needs. Rates will be adjusted in future budgets to reflect funding needs based on the rate study and actual operational needs including debt service requirements. The capital improvements and efficient 24/7 operations at BAWA are designed to provide the foundation for growth in sales and continued reliable service of the highest quality water for our customers. I look forward to reviewing this document with you. Sin ly, Robert D. Leiper , General Manager 313 MAJOR BUDGET ISSUES Flseal Year 2011 -12 BAYTOWN AREA WATER AUTHORITY This fund accounts for the operations of the Baytown Area Water Authority (BAWA). BAWA is a water authority created by the Texas Legislature to supply water for the City of Baytown (City) and surrounding communities. BAWA services a total of eight customers with the City as the largest customer, generating approximately 89% of BAWA's annual sales. BAWA is a separate legal entity; however, it is considered a component unit of the City. Since it began operating, BAWA has not experienced shortages of raw water supply to the plant or interruptions of service to its customers. REVENUES The 2011 -12 adopted budget estimates sales of $9,626,985 for an average of 12.25 million gallons per day (MOD). Fluctuations in rainfall amounts can significantly impact actual sales. A 9.5% rate increase as per the Utility Rate Study, effective October 1, 2011, is included in the 2011 -12 adopted budget. The existing rate structure of $1.96 per 1,000 gallons for the City of Baytown and $1.99 per 1,000 gallons for customers outside the city will increase to $2.15 and $2.18 respectively. This would cover the increased cost of operations, including debt service, the purchase of raw water, and provide a reserve for future capital projects. . This increase in rates is expected to generate $1,028,388 in additional revenue. EXPENDITURES Total operating expenditures for the adopted 2011 -12 budget are $5,318,996 which is an increase of $121,573 from the 2010 -11 budget. The budget also includes a transfer of $250,000 to the General Fund for an indirect cost allocation to reimburse the City for administrative services such as Human Resources, Fiscal Operations, Legal and Information Technology Services. Highlights of major operating changes are as follows: • Increase in personnel services $ 1099213 • Increase in supplies (Primarily raw water rate increase) 489275 • Decrease in maintenance (439615) • Increase in services 71,700 • Decrease in capital outlay (353,001) Raw Water Supply Cost — BAWA purchases raw water from the City of Houston. The raw water supply contract with the City of Houston is in effect through the year 2040, and sets the maximum amount of raw water to be delivered to the BAWA plant at 15.8 MOD without penalties. The surcharge for water purchased over the 15.8 MOD is nominal at this time. BAWA received notice of a rate increase (1.9 %) from $0.5647 to $0.5754 effective April 1, 2011. Debt Service — The transfer to cover the debt service requirement for existing debt for the adopted 2011 -12 budget is $2,166,126. 314 MAJOR BUDGET ISSUES Fiscal Year 2008 -08 CAPITAL IMPROVEMENT PROGRAM The Capital Improvement Program for BAWA is funded through the issuance of revenue bonds, grants, and revenue from operations. • BAWA received the completed plant assessment to determine needs for improvement, repair, and replacement of equipment at the plant. Targeted areas for replacement /repair /improvement are the plant electrical system, the Supervisory Control and Data Acquisition (SCADA) system, filter systems, sedimentation basins, chemical feed systems and tanks, pumps and motors throughout the plant. Most of the equipment in service has been in use since the start up of the plant in 1981. • The BAWA board has approved the contract to install generators for the BAWA plant through the non -CDBG Housing grants as a result of Hurricane Ike. This contract will provide three new 1500 Kilowatt generators that will provide alternate electrical power to the entire BAWA facility. This will allow the facility to operate without normal power once completed. The amount of this contract is $2,938,000 and the projected completion date is February 29, 2012. WORKING CAPITAL In order to maintain fiscal stability, governmental entities maintain a working capital balance to meet daily liquidity needs. Appropriate levels of working capital vary from entity to entity based on the relative impact of particular circumstances or financial conditions. Working capital is defined as current assets (e.g., cash, investments and accounts receivable) less current liabilities (e.g., accounts payable). The Utility Rate Study/Revenue Sufficiency Analysis completed May 13, 2010 by Burton & Associates recommends BAWA maintain a Working Capital Reserve balance equal to 2.5 months of total expenses. The adopted budget has 75 working capital days. In the 2011 -12 Budget, BAWA has reached its targeted Working Capital Reserve; a Contingency fund of $75,000; plus be able to transfer out $1,445,000 to BAWA's Capital Improvement Project Fund (CIPF). The $1,445,000 will be available for funding future capital projects, and to help downsize future borrowing requirements. 315 BAYTOWN AREA WATER AUTHORITY FUND 510 BUDGET SUMMARY BY FUND Actual Budget Estimated Adopted 2009 -10 2010 -11 2010 -11 2011 -12 Revenues 789,820 905,220 946,161 1,014,433 Sale of Water - Baytown $ 6,516,979 $ 7,683,396 $ 7,821,209 $ 8,624,403 Sale of Water - Other 819,710 915,201 988,991 1,002,582 Interest Revenue 1,857 1,630 1,858 2,090 Miscellaneous 2,012 - - - From BAWA CIPF 11,390 - - - Transfer From Water & Sewer Fund 68,000 58,100 58,100 62,138 Total Revenues 7,419,948 8,658,327 8,8701158 9,691,213 Expenditures Personnel Services 789,820 905,220 946,161 1,014,433 Supplies 2,862,254 3,215,465 2,981,730 3,263,740 Maintenance 230,344 226,765 176,500 183,150 Services 896,798 849,973 837,357 857,673 Total Operating 4,779,216 5,197,423 4,941,748 5,318,996 Capital Outlay 200732 106,748 106,747 71,747 Transfers Out - Debt Service 1,996,706 2,163,281 2,163,281 2,166,126 Transfers Out - General Fund 50,000 50,000 50,000 250,000 Transfers Out - Capital Improvement - 1,110,000 1,110,000 1,445,000 Contingency - 75,000 75,000 75,000 Total Expenditures 69846,654 81702,452 8,446,776 9,326,869 Excess (Deficit) Revenues Over Expenditures Working Capital - Beginning Adj. to convert budget basis to GAAP Working Capital - Ending No. of Working Capital Days 316 573,294 (44,125) 423,382 364,344 1,012,410 1,120,186 19120, l 86 1,543,568 (465,518) $ 1,120,186 1 1,076,061 $ 1,543,568 $ 1,907,912 60 45 67 75 -- BAWA - CAPITAL IMPROVEMENT PROGRAM FUND 518 BUDGET SUMMARY BY FUND Carried- Carried - Actual forward Adopted Adjustments Budget Estimated forward Allocation Budget 2009 -10 2009 -10 2010 -11 2010 -11 2010 -11 2010 -11 2010 -11 2011 -12 2010 -12 DAB /AM M L %WV W" WW Transfer In from Operating Fund $ - $ - $ 1,000,000 $ 110,000 $ 1,110,000 $ 11110,000 $ - $ 1,445,000 $ 1,445,000 Interest Revenue 2,526 - 2,400 2,400 1,620 - 1,600 1,600 FEMA Reimbursements - _ _ Total Revenues 2,526 - 1,002,400 110,000 1,112,400 1,111,620 - 1,446,600 1,446,600 Expenditures BAWA Second Supply Line 33,400 - - _ _ _ _ Thompson Rd Utility Relocation 121,806 46,382 - - - - 46,382 - 46,382 BAWA Plant Improvements 306,759 312,035 - - 261,712 50,323 - 50,323 Capital Assets 11,390 - - - - - - - _ BAWA Miscellaneous Improvements - - - 150,000 150,000 127,021 22,979 - 22,979 Power Distribution System - - - 430,000 430,000 191,470 238,530 - 238,530 Relocate Line for Wallisville Expansion - - - 110,000 110,000 - 110,000 - 110,000 Capital Projects per Utility Rate Study - - - - - - - 445,000 445,000 New Capital Project Initiatives - 559,282 1,002,400 (580,000) 422,400 - 980,902 1,001,600 1,982,502 Total Expenditures 473,355 917,699 1,002,400 110,000 1,112,400 580,203 1,449,116 1,446,600 2,895,716 Excess (Deficit) Revenues Over Expenditures Working Capital - Beginning Working Capital - Ending w v (470,829) (917,699) - - - 531,417 (1,449,116) - (1,449,116) 1,388,528 917,699 - - - 917,699 1,449,116 - $ 1,449,116 $ 917z699 $ - $ - $ - $ - $ 1,449,116 $ - $ - $ _ BAYTOWN S 318 CITY OF BAYTOWN PROGRAM SUMMARY 3070 BAYTOWN AREA WATER AUTHORITY BAWA Program Description Operate and maintain a 26 MGD surface water treatment facility with a projected raw water flow of 12.25 MGD and projected finished water flow of 12.25 MGD in fiscal year 2011-2012 which currently serves 8 customers with the City of Baytown using 899/6 of production. Ensure compliance with the Texas Commission on Environmental Quality (TCEQ) Rules and Regulations for Public Water Supplies adopted in 1974 under the Safe Drinking Water Act and amended over the years to include the National Primary Drinking Water Regulations, and Surface Water Treatment Rule and various other regulatory rules. Provide BAWA's customers with high quality, safe drinking water and consistent water pressure for fire protection. Workload Measures Major Goals • Maintain water quality necessary to be classified as "Meeting Optimum Corrosion Control" by TCEQ. • Maintain "Superior Public Water System" status. • Maintain Optimization Standards as classified by TCEQ's Texas Optimization Program. • Develop and maintain a staff of highly trained water professionals to better serve customers. Major Objectives • Produce 12.25 MGD of finished water. • Maintain finished water turbidity consistently less than 0.1 NTU. • Maintain compliance with all TCEQ and EPA regulations Actual Budget Estimated Projected 2009 -10 2010 -11 2010 -11 2011 -12 1. Primary Customers 8 8 8 8 2. Average MGD of raw water treated 12.85 12.00 12.90 12.25 3. Average MGD of finished water produced 12.29 12.00 12.78 12.25 Performance Measures 1. Days without interruption of service 365 365 365 365 2. Days finished water turbidity <0.1 NTU 365 365 365 365 3. Maintain Running Annual Average Distribution Chloramine Residual <4.0 mg/L 365 365 365 365 319 CITY OF BAYTOWN SERVICE LEVEL BUDGET 3070 BAYTOWN AREA WATER AUTHORITY Actual Budget Estimated Adopted Acct# Acct Description 2009 -10 2010 -11 2010 -11 2011 -12 7100 Personnel Services 71031 Contract Personnel Services $ 789,820 $ 905,220 $ 946,161 $11,0141,433 Total Personnel Services 789,820 905,220 946,161 1,0149433 7200 Supplies 72001 Office 3,831 3,600 2,100 3,600 72002 Postage 444 460 345 460 72007 Wearing Apparel 7,083 5,850 5,400 5,850 72016 Motor Vehicle 130480 12,800 12,500 12,800 72021 Minor Tools 2,468 1,540 1,525 1,540 72026 Cleaning & Janitorial 1,685 2,000 1,920 2,000 72031 Chemical 516,610 644,700 425,000 525,000 72032 Medical 732 1,000 725 1,000 72041 Educational 221 8,500 5,950 6,000 72051 Untreated Water 2,278,941 2,504,265 2,504,265 2,676,490 72055 Laboratory Supplies 36,759 30,750 229000 29,000 Total Supplies 2,862,254 3,215,465 2,981,730 3,263,740 7300 Maintenance 73011 Buildings 20,153 6,300 5,600 6,300 73021 Filtration Plants 34,039 - - 73025 Streets Sidewalks & Curbs 1,742 8,200 - 2,200 73027 Heating & Cooling System 1,021 2,500 29000 2,500 73028 Electrical Maintenance 57,199 61,635 43,000 45,500 73041 Furniture & Fixtures - 2,565 1,900 2,500 73042 Machinery & Equipment 114,488 139,415 119,000 118,000 73043 Motor Vehicles 1,702 6,150 5,000 6,150 Total Maintenance 230,344 226,765 176,500 183,150 7400 Services 74001 Communication 5,850 4,673 4,200 4,673 74002 Electric Service 675,688 675,000 675,000 675,000 74011 Equipment Rental 6,425 10,250 10,250 10,250 74021 Special Services 155,061 107,600 91,500 115,800 74022 Audits 12,893 13,150 13,150 13,150 74036 Advertising 464 700 232 700 74041 Travel & Reimbursables 3,877 2,500 2,100 2,000 74042 Education & Training 8,736 81,450 7,000 8,450 74051 Non City Facility Rental - - 675 800 74071 Association Dues 438 800 - - 74210 General Liability Insurance 2,491 3,500 3,500 3,500 74220 Errors & Omissions 3,968 5,000 5,000 5,000 74240 Auto Liability 561 600 1,500 600 74242 Auto Catastrophic 26 30 30 30 74271 Mobile Equipment 503 400 600 400 74272 Real & Personal Property 19,694 17,000 22,000 17,000 74280 Bonds 123 20 20 20 74281 Employee Fraud - 300 600 300 Total Services 896,798 849,973 837,357 857,673 Total Operating 4,779,216 5,197,423 4,941,748 5,318,996 320 CITY OF BAYTOWN SERVICE LEVEL BUDGET 3070 BAYTOWN AREA WATER AUTHORITY Actual Budget Estimated Adopted Acct# Acct Description 2009 -10 2010 -11 2010 -11 2011 -12 auuu t;apitai Uuuay 80001 Furniture & Equip.< $5,000 84042 Machinery & Equipment 86011 Capital Lease Purchases Total Capital Outlay 9000 Other Financing Uses 92101 To General Fund 91511 To BA WA Debt Service 91518 To BA WA CIPF Total Other Financing Uses 9900 Contingencies 99001 Contingencies Total Contingencies TOTAL DEPARTMENT 20,732 - - - 35,000 35,000 - - 71,748 71,747 71,747 20,732 106,748 106,747 71,747 50,000 50,000 50,000 250,000 1,996,706 2,163,281 2,163,281 2,166,126 1,110,000 1,110,000 1,445,000 2,046,706 3,323,281 3,323,281 3,861,126 75,000 75,000 75,000 75,000 75,000 75,000 $ 6,846,654 $ 8,702,452 $8,446,776 $9,326,869 321 BAYTOWN AREA WATER AUTHORITY REVENUE BONDS LONG TERM DEBT AMORTIZATION SCHEDULES Principal Requirements Principal Revenue Amount of Outstanding Fiscal Year 2011 -12 Outstanding Bonds Issue Oct. 1, 2011 Principal Interest Total I Se t. 30 2012 Series, 2002 S 3,800,000 $ 2,390,000 $ 215,000 $ 119.306 S 334.306 $ 2.175.000 Series, 2006 13,290,000 10,510,000 580,000 299,008 879,008 9,930,000 Series, 2007 6,505,000 6,335,000 695,000 257,813 9529813 5,6400000 Total S 19,235,000 $ 1,490,000 $ 676,126 $ 2,166,126 $ 17,745,000 Combined BAWA Debt, All Series Total _L 19,235,000 $ 4,507150 $ 23,742,150 Debt Requirements to Maturity Combined BAWA Debt, All Series Fiscal Principal Total Total Year 5101 Interest R uirement 2012 $ 1,490,000 $ 676,126 S 2,166,126 2013 1,535,000 624,301 2,159,301 2014 1,590,000 569,911 2,159,911 2015 1,645,000 512,621 2,157,621 2016 1,710,000 452,691 2,162,691 2017 1,765,000 389,961 2,154,961 2018 1,830,000 324,799 2,154,799 2019 1,900,000 254,346 2,154,346 2020 1,030,000 180,658 1,210,658 2021 735,000 143,588 878,588 2022 755,000 122,273 877,273 2023 775,000 100,000 875,000 2024 8001000 76,750 876,750 2025 825,000 52,350 877,350 2026 850,000 26,775 876,775 Total _L 19,235,000 $ 4,507150 $ 23,742,150 322 Combined BAWA Debt, All Series Debt Requirement to Maturity elntmW 2.500 ■Principal 2.000 C 1.500 1 1.000 i i j is 0.500 c 0.000 0 2012 2013 2014 2018 2016 2017 2018 2018 2020 2021 2022 2023 2024 2025 2026 Fiscal Year 322 BAYTOWN AREA WATER AUTHORITY REVENUE BONDS DETAIL DEBT AMORTIZATION SCHEDULES Fiscal Interest Principal Interest Interest Annual Principal Due 11 /01 /11 Due Total 2002 4.30U-/b $ $ 81,895 $ - $ 81,895 $ 3,800,000 5,959,054 2003 4.900% - 98,274 98,274 196,549 3,800,000 5,762,505 2004 5.500% 150,000 98,274 98,274 346,549 3,650,000 5,415,956 2005 5.500% 155,000 94,149 94,149 343,299 3,495,000 5,072,658 2006 5.500% 165,000 89,887 89,887 344,774 3,330,000 4,727,884 2007 5.500% 170,000 85,349 85,349 340,699 3,160,000 4,387,185 2008 5.500% 180,000 80,674 80,674 341,349 2,980,000 4,045,836 2009 5.500% 190,000 75,724 75,724 341,449 2,790,000 3,704,388 2010 5.500% 195,000 70,499 70,499 335,999 2,595,000 3,368,389 2011 5.350% 205,000 65,137 65,137 335,274 2.390.000 3.033.115 euls 4.30U-/b 230,000 54,601 54,601 339,201 1,945,000 2,359,608 2014 4.900% 240,000 49,081 49,081 338,161 1,705,000 2,021,446 2015 5.000% 250,000 43,201 43,201 336,401 1,455,000 1,685,045 2016 5.000% 265,000 36,951 36,951 338,901 1,190,000 1,346,144 2017 5.000% 275,000 30,326 30,326 335,651 915,000 1,010,493 2018 5.100% 290,000 23,451 23,451 336,901 625,000 673,591 2019 5.125% 305,000 16,056 16,056 337,111 320,000 336,480 2020 5.150% 320,000 8,240 8,240 336,480 - - 2021 2.900% $ 3,800,000 $ 1,161,422 $ 1,079,527 $ 6,040,949 4,005,000 4,383,148 2007 2.250% $ 595,000 $ 283,082 $ $ 878,082 $ 12,695,000 16,659,753 2008 2.250% 530,000 174,640 174,640 879,280 12,165,000 15,780,473 2009 2.300% 540,000 168,678 168,678 877,355 11,625,000 14,903,118 2010 2.300% 550,000 162,468 162,468 874,935 11,075,000 14,028,183 2013 2.500% 590,000 142,544 _ 142,544 875,088 9,340,000 11,396,803 2014 2.600% 605,000 135,169 135,169 875,338 8,735,000 10,521,465 2015 2.650% 620,000 127,304 127,304 874,608 8,115,000 9,646,858 2016 2.700% 640,000 119,089 119,089 878,178 7,475,000 8,768,680 2017 2.750% 655,000 110,449 110,449 875,898 6,820,000 7,892,783 2018 2.800% 675,000 101,443 101,443 877,885 6,145,000 7,014,898 2019 2.850% 695,000 91,993 91,993 878,985 5,450,000 6,135,913 2020 2.900% 710,000 82,089 82,089 874,178 4,740,000 5,261,735 2021 2.900% 735,000 71,794 71,794 878,588 4,005,000 4,383,148 2022 2.950% 755,000 61,136 61,136 877,273 3,250,000 3,505,875 2023 3.000% 775,000 50,000 50,000 875,000 2,475,000 2,630,875 2024 3.050% 800,000 38,375 38,375 876,750 1,675,000 1,754,125 2025 3.100% 825,000 26,175 26,175 877,350 850,000 876,775 2026 3.150% 850,000 13,388 13,388 876,775 - - $ 13,290,000 $ 2,265,458 $ 1,982,376 $ 17,537,835 323 BAYTOWN AREA WATER AUTHORITY REVENUE BONDS DETAIL DEBT AMORTIZATION SCHEDULES Fiscal Interest Principal Interest Interest Annual Principal Total Year Rate Due 5/01/12 Due 11/01/11 Due 5101/12 Requirement Outstanding Outstanding Rev. Refunding Bond, Series 2007 Date of Issue - February 1 2007 Term -13 Years $ 8,842,941 2007 $ - $ 66,153 $ - $ 66,153 $ 6,505,000 8,776,788 2008 4.000% 40,000 132,306 132,306 304,613 6,465,000 8,472,175 2009 4.000% 40,000 131,506 131,506 303,013 6,425,000 8,169,163 2010 4.000% 45,000 130,706 130,706 306,413 6,380,000 7,862,750 2011 4.000% 45,000 129,806 129,806 304,613 6,335,000 7 558 138 2012 4.000% 695,000 128,906 128,906 952,813 5,640,000 6&05 325 2013 4.000% 715,000 115,006 115,006 945,013 4,925,000 5,660,313 2014 4.000% 745,000 100,706 100,706 946,413 4,180,000 4,713,900 2015 4.000% 775,000 85,806 85,806 946,613 3,405,000 3,767,288 2016 4.000% 805,000 70,306 70,306 945,613 2,600,000 2,821,675 2417 4.000% 835,000 54,206 54,206 943,413 1,765,000 1,878,263 2018 4.250% 865,000 37,506 37,506 940,013 900,000 938,250 2019 4.250% 900,000 19,125 19,125 938,250 - $ 6o5059000 $ 1,202,047 $ 1,135,894 $ 8,842,941 324 CITY OF HOUSTON UNTREATED WATER RATES Year Rate 04/81 .22142 02/83 110/87 .24157 10/86 .25123 .28022 01/88 .26591 FIRST ISO MGD/PER 1,000, .26113 NEXT ISO MGD 08/88 .28426 FIRST 300 MGD/PER 1,000, .27915 NEXT 300 MGD 07/89 .29344 FIRST 300 MGD/PER 1,000, .28817 NEXT 300 MGD 08/90 .31178 FIRST 300 MGD/PER 1,000, .30618 NEXT 300 MGD 02/92 .31820 FIRST 300 MGD/PER 1,000, .31249 NEXT 300 MGD 10/93 .32907 FIRST 300 MGD/PER 1,000, .32316 NEXT 300 MGD 10/94 .37192 (GRACE UP TO 13.1 MGD. IF WE GO OVER, THEN 5% ADDED TO ANYTHING OVER 11.9) 06/04 .385 (GRACE UP TO 13.1 MGD. IF WE GO OVER, THEN 5% ADDED TO ANYTHING OVER 11.9) 04105 .398 (GRACE UP TO 17.38 MGD, IF WE GO OVER, THEN 5% ADDED TO ANYTHING OVER 15.8) 04/06 .4123 (GRACE UP TO 17.38 MGD. IF WE GO OVER, THEN 5% ADDED TO ANYTHING OVER 15.8) 04/07 .4238 (GRACE UP TO 17.38 MGD. IF WE GO OVER, THEN 5% ADDED TO ANYTHING OVER 15.8) 04/08 .4314 (GRACE UP TO 17.38 MGD. IF WE GO OVER, THEN 5% ADDED TO ANYTHING OVER 15.8) 04/09 .4533 (GRACE UP TO 17.38 MGD. IF WE GO OVER, THEN 5% ADDED TO ANYTHING OVER 15.8) 04/10 .4546 (GRACE UP TO 17.38 MGD. IF WE GO OVER, THEN 5% ADDED TO ANYTHING OVER 15.8) 06/10 .5647 (GRACE UP TO 17.38 MGD. IF WE GO OVER, THEN 5% ADDED TO ANYTHING OVER 15.8) 04 /11 .5754 (GRACE UP TO 17.38 MGD. IF WE GO OVER, THEN 5% ADDED TO ANYTHING OVER 15.8) 325 TREATED WATER RATES 326 Increase Year 11981 Rate Amount Comments $0.97 COB 1985-1997 $0.97 COB, $1.00 Other Result of rising operating cost. (Raw water 1988- 1992 $1.07 COB, $1.10 Other $0.10 rates up 25 %) 1993-1998 $ 1.18 COB, $1.21 Other $0.1 l Result of increase in raw water rates. 1999-2006 $1.26 COB, $1.29 Other $0.08 Funding for plant expansion debt Funding for new water line debt and City o 2007 $1.39 COB, $1.42 Other $0.13 Houston rate increase. Funding for new water line debt and City o 008 $1.46 COB, $1.49 Other $0.07 Houston rate increase. Funding for new water line debt, other operating increases and City of Houston rate 2009 $1.55 COB, $1.58 Other $0.09 increase. Funding for new water line debt, other operating increases and City of Houston rate 2010 $1.71 COB, $1.74 Other $O.16 increase. Funding for new water line debt, other operating increases and City of Houston rate 2011 $1.96 COB, $1.99 Other $0.25 increase. Funding for new water line debt, other operating increases and City of Houston rate 2012 $2.15 COB, $2.18 Other 1 $0.19 lincrease. 326 3/31/11 2011 WATER & SEINER RATES Rate increase effective date April 1, 2011 City of Houston Ordinance 2010 -305 requires the Combined Utility System (CUS) to implement an annual rate adjustment to be effective on April 1st of each year. The required water and wastewater rate adjustment under the ordinance for April 1, 2011 is 1.9 %. This rate adjustment is based on the regional consumer inflation plus population percentage change for Houston. The 2010 ordinance deferred half of the total increase in residential rates, to be implemented across 2011 through 2013. This year, in addition to the 1.9% yearly rate adjustment, the residential rates will increase an additional 6.0% for a total of 7.9 %. The remaining Increases over the next two years will bring residential water rates in line with actual cost of service for residential customers. This annual rate adjustment is intended to help cover cost increases that impact the provision of safe, clean drinking water and the collection and treatment of wastewater. This includes operational costs as well as the costs involved in repairing and replacing portions of the system's aging infrastructure. The bill you receive in May will reflect the rate adjustment. The new rate tables will be posted on the City's website at WWW. HOUSTONWATERBI LLS.ORG. 327 ORDINANCE NO. 11,710 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF BAYTOWN, TEXAS, APPROVING THE BUDGET FOR THE BAYTOWN AREA WATER AUTHORITY (BAWA) FOR THE FISCAL YEAR BEGINNING OCTOBER It 2011, AND ENDING SEPTEMBER 30, 2012; AND PROVIDING FOR THE EFFECTIVE DATE THEREOF. WHEREAS, the Board of Directors of the Baytown Area Water Authority (BAWA) has adopted a budget for BAWA for the fiscal year beginning October 1, 2011, and ending September 30,,2012; and WHEREAS, the General Manager of BAWA has submitted said budget to the City Council of the City of Baytown for approval; and WHEREAS, after full and final consideration, it is the opinion of the City Council of the City of Baytown that the budget should be approved; NOW THEREFORE BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF BAYTOWN, TEXAS: Section 1: That the City Council of the City of Baytown, Texas, hereby approves the budget of the Baytown Area Water Authority (BAWA) for the fiscal year beginning October 1, 2011, and ending September 30, 2012, in the amount of NINE MILLION THREE HUNDRED TWENTY - SIX THOUSAND EIGHT HUNDRED SIXTY -NINE AND NO /110 DOLLARS ($9,326,869.00). A copy of the above referenced budget for BAWA is attached hereto, marked Exhibit "A," and made a part hereof for all intents and purposes. Section 2: This ordinance shall take effect immediately from and after its passage by the City Council of the City of Baytown. INTRODUCED, READ and PASSED by the affirmative vote of a City Council ofthe City of Baytown this the 25h day of August, 2011. T..1 , City APPROVED AS TO FORM: r406lls:.y _ _mss • i 328 . DONCARLOS, Mayor CITY OF BAYTOWN BAYTOWN S CRIME CONTROL AND PREVENTION DISTRICT (CCPD) 2011 -12 ADOPTED BUDGET CRIME CONTROL AND PREVENTION DISTRICT (CCPD) BOARD DIRECTORS RIKKI WHEELER, President JOSEPH K. WHITEHEAD, Vice President SAMUEL BARKER, Director DANIEL C. BLACKFORD, Director BOB GOOLSBY, Director EMILY WALLACE, Director DR. CHRIS L. WARFORD, Director 330 BAVTOWN S CITY OF BAYTOWN CCPD (POLICE) FUND 206 BUDGET SUMMARY Actual Budget Estimated Adopted 2009 -10 2010 -11 2010 -11 2011 -12 Revenues Sales Tax $ 191139946 $ 191139000 $ 190629930 $ 191509930 Interest Income 19527 11,500 19200 19200 Total Revenues 191159473 191149500 11,0649130 191529130 Expenditures Personnel 19056,383 1,008,231 190349302 19174,139 Supplies 79230 451,460 459,791 - Services 79673 192001 191,001 - Sundry - Other - - - - Total Operating 1,071,286 190729692 190999094 10174,139 Capital Outlay 201,364 3979040 397,040 1039200 Unforeseen/New Initiatives - 791,424 - - Total Expenditures 1,272,650 195499156 194969134 19277,339 Excess (Deficit) Revenues Over Expenditures (1579177) (434,656) (432,004) (1259209) Working Capital - Beginning 8379135 754,142 754,142 3229138 Adj. to convert budget basis to GAAP 749184 Working Capital - Ending $ 7549142 $ 3199486 $ 3229138 $ 196,929 331 CITY OF BAYTOWN 2011 -12 BUDGET 2012 BAS LEVEL• FOOTNOTLC 20601 CCPD (Police) PRNNEL SERVICES 71002 Regular Wages 71009 Overtime 71021 Health & Dental 71022 TMRS 71023 FICA 71028 Workers Compensation 71051 Non - Recurring Bonus TOTAL PERSONNEL SERVICES SUPPLIES 72007 Wearing Apparel Regular Uniform Issue - (14) officers & (1) sergeant (a $350 /ea - (Not able to fund at this time.) Body armor vests, new and replacement, 5 @ $800 /ea - (Not able to fund at this time.) 72016 Motor Vehicle Fuel & Oil (Not able to fiord at this time.) 72021 Minor Tools & Office Equip (Not able to fund at this time.) - 72041 Educational (Not able to fund at this time.) - TOTAL SUPPLIES SERVICES 74021 Special Services (Not able to fund at this time.) 74042 Education & Training (Not able to fund at this time.) - TOTAL SERVICES SUNDRY 75061 Medical - Preemployment (Not able to fund at this time.) TOTALSUNDRY TOTAL OPERATING 332 Amount S 778,033 137,250 141,057 58,453 13,581 45,765 1,174,139 1,174,139 CITY OF BAYTOWN 2011 -12 BUDGET 7Al2 BASE LEVEL EQ03=9S 20601 CCPD (Police) Justification Amount 84042 Machinery dt Equipment 50,000 Replacement of MDT Laptops in Patrol can -10 @ $5,000 50,000 84043 Motor Vehicles 539200 Full-size Patrol Vehicles, 2 @ $26,600 539200 Additional patrol vehicles needed due to increased staffing 92NTINGBNCY TOTAL CAPITAL OUTLAY 103,200 99002 Unforeseen/New Initiatives - TOTAL CONTINGENCY - TOTAL - YEAR 2012 CCPD $ 1gr 339 333 ORDINANCE NO. 11,7'08 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF BAYTOWN, TEXAS, APPROVING THE FISCAL YEAR 2011 -12 BUDGET SUBMITTED BY THE BOARD OF DIRECTORS OF THE BAYTOWN CRIME CONTROL AND PREVENTION DISTRICT; AND PROVIDING FOR THE EFFECTIVE DATE THEREOF. WHEREAS, in accordance with the alternate budget procedures of Baytown Crime Control and Prevention District (the " Districel and the published notice of the budget hearings, the Board of Directors of the District (the "Board") conducted public hearings to consider the District's proposed annual budget on the I day of July, 2011; and WHEREAS, on the 12* day of July, 2011, after considering the proposed budget together with the testimony and information received at the public hearings, the Board adopted its 2011 -12 budget; and WHEREAS, within ten days of the Board's adoption of its budget, the Board submitted its approved budget to the City Council of the City of Baytown, Texas; and WHEREAS, on the 10 day of August, 2011, the City Council of the City of Baytown, Texas, held a public hearing to consider the budget adopted by the Board and submitted to the City Council in accordance with the published hearing notice; and WHEREAS, the City Council of the City of Baytown, after considering the submitted budget together with the testimony and information received at the public hearing, believes that the budget approved by the Board is consistent with the interest of the residents of the District; NOW THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF BAYTOWN, TEXAS: Section 1: That all matters and facts set forth in the recitals hereinabove are found to be true and are approved by the City Council of the City of Baytown, Texas. Section 2: That the City Council of the City of Baytown, Texas hereby approves the budget submitted by the Board of the Baytown Crime Control and Prevention District, which budget is attached hereto as Exhibit "A" and incorporated herein for all intents and purposes for the District's 2011 -12 fiscal year. Section 3: This ordinance shall take effect immedii City Council of the City of Baytown. INTRODUCED, READ and PASSED by the affi mative Baytown this the 25* day of August, 2011. APPROVED AS TO FORM: dWAC ld RAMIARMI-S R. City I& ey 334 and after its passage by the of the City Council of the City of DONCARLOS, Mayor CITY OF BA YTO WN BAYTOWN S FIRE CONTROL, PREVENTIONAND EMERGENCY MEDICAL SERVICE DISTRICT (FCPEMSD) 2011 -12 ADOPTED BUDGET 335 FIRE CONTROL, PREVENTION AND EMERGENCY MEDICAL SERVICES DISTRICT (FCPEMSD) BOARD DIRECTORS BRENDA BRADLEY SMITH, President JOHN ADKINS, Vice President GERALD BALDWIN, Director RANDY LEE CASEY, Director LOVELLA DESORMEAUX, Director RYAN HIGHTOWER, Director MAURICE WATTS, Director BAYS 336 CITY OF BAYTOWN FIRE - EMS SPECIAL DISTRICT FUND 207 2011 -12 BUDGET SUMMARY Actual Budget Estimated Adopted 2009 -10 2010 -11 2010 -11 2011 -12 Revenues Sales Tax $1,117,244 $1,101,000 $1,074,360 $1,074,360 Interest Income 29536 29500 11200 1,200 Total Revenues 1,119,780 1,1039500 1,075,560 1,0759560 Expenditures Personnel 90,649 98,154 96,300 107,054 Maintenance 18,316 25,000 251,000 - Services 11250 209000 209000 - Total Operating 110,215 143,154 1419300 107,054 Capital Outlay 51,654 378,693 273,625 674,800 To Capital Replacement Fund 350,000 350,000 3503,000 - To Capital Improvement Prg 9259000 450,000 450,000 450,000 Unforeseen/New Initiatives - 809000 - - Total Expenditures 1,436,869 1,401,847 1,214,925 1,231,854 Excess (Deficit) Revenues Over Expenditures (317,089) (2989347) (1391,365) (1561,294) Adj. to convert budget basis to GAAP (4,862) Working Capital - Beginning 1,286,586 964,635 9649635 8251,270 Working Capital - Ending $ 9649635 $ 6663,288 $ 8259270 $ 6681,976 337 CITY OF BAYTOWN FIRE - EMS SPECIAL DISTRICT FUND 207 SPECIAL DISTRICT - FIRE - 20701 Actual Budget Estimated Adopted 2009 -10 2010 -11 2010 -11 2011 -12 Expenditures Motor Vehicles Maintenance - 25,000 25,000 71002 Regular Wages $ 64,065 $ 69,663 $ 68,428 $ 699711 71021 Health & Dental 5,422 59401 5,288 9,150 71022 TMRS 11,705 13,164 12,951 13,291 71023 FICA 5,126 5,547 5,345 5,566 71028 Workers Comp 717 779 744 19129 71041 Allowances 3,614 3,600 3,544 3,600 71051 Non - Recurring Bonus - - - 49607 Personnel 90,649 989154 961,300 107,054 73043 Motor Vehicles Maintenance - 25,000 25,000 - Maintenance - 25,000 25,000 - 74021 Special Services - 71500 7,500 - 74042 Education & Training - 29500 2,500 - Services - 10,000 10,000 - Total Operating 90,649 133,154 1311,300 1079054 80001 Furniture & Equip <$5,000 25,339 - - - 84043 Motor Vehicles - - - 400,000 84045 Radio & Testing Equipment - 23,693 23,625 241,800 85012 Engineering Survey & Inspection 502 - - - Capital Outlay 25,841 239693 23,625 424,800 91350 To Capital Replacement Fund 350,000 350,000 3503,000 - 91351 To Capital Improvement Prg 925,000 450,000 450,000 450,000 99002 Unforeseen/New Initiatives - 80,000 - - Total Expenditures $1,391,490 $1,036,847 $ 954,925 $ 981,854 338 CITY OF BAYTOWN FIRE - EMS SPECIAL DISTRICT FUND 207 SPECIAL DISTRICT -EMS - 20702 Actual Budget Estimated Adopted 2009 -10 2010 -11 2010 -11 2011 -12 Expenditures 73042 Machinery & Equipment $ 18,316 $ - $ - $ - Maintenance 18,316 - - - 74021 Special Services - 7,500 7,500 - 74042 Education & Training 1,250 21,500 29500 - Services 1,250 10,000 10,000 - Total Operating 19,566 10,000 10,000 - 80001 Fumiture & Equip <$5,000 25,813 - - - 84042 Machinery And Equipment - 100,000 1002000 1009,000 84043 Motor Vehicles - 150,000 150,000 150,000 85001 Construction - 105,000 - - Capital Outlay 251,813 355,000 250,000 250,000 99002 Unforeseen/New Initiatives - - - - Total Expenditures $ 45,379 $ 365,000 $ 260,000 $ 250,000 339 CITY OF BAYTOWN 2011 -12 BUDGET FOOTNOTES Acct.# Account Name Justification Amount 20701- SPECIAL DISTRICT - FIRE 71002 Regular Wages $ 69,711 71021 Health Insurance 9,150 71022 TMRS 13,291 71023 FICA 5,566 71028 WC 1,129 71041 Allowances 3,600 71051 Non - Recurring Bonus 4,607 TOTAL PERSONNEL SERVICES 1079054 84043 Motor Vehicles 400,000 Fire Technology and Capital Equipment 400,000 84045 Radio & Testing Equipment 24,800 Drop In Chargers for Portable Radios - Annual Replacement 2,000 Sigtronic Headsets (6) - Annual Replacement 2,500 Voice Amplifiers - Annual Replacement 23,500 Scott Hazmat Radio Interface Houston Spec (6) - Annual Replacement 10,200 Portable Radios (2) 154 MHZ - Annual Replacement 79600 TOTAL CAPITAL 91351 To Capital Improvement Prg Construction of Fire Training Facility 350,000 Radio Equipment for Communications (Transfer to CIPF Fund) 100,000 Total Transfers Out TOTAL SPECIAL DISTRICT - FIRE 20702 - SPECIAL DISTRICT - EMS 84042 Machinery & Equipment Other equipment for ambulance Medical Oxygen Generating System MOGS 100 84043 Motor Vehicles 1 Frazer Type 114' Generator Powered Module mounted on a 2012 Dodge 4500 Diesel chassis TOTAL CAPITAL TOTAL SPECIAL DISTRICT - EMS TOTAL FIRE -EMS SPECIAL DISTRICT FUND (FCPEMSD) 207 340 25,000 75,000 424,SUO 450,000 450,000 $ 981,854 $ 100,000 15%000 150,000 250.000 5 250,000 $ 192319854 ORDINANCE NO. 11,709 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF BAYTOWN, TEXAS, APPROVING THE FISCAL YEAR 2011 -12 BUDGET SUBMITTED BY THE BOARD OF DIRECTORS OF THE BAYTOWN FIRE CONTROL, PREVENTION, AND EMERGENCY MEDICAL SERVICES DISTRICT; AND PROVIDING FOR THE EFFECTIVE DATE THEREOF. WHEREAS, in accordance with the alternate budget procedure of the Baytown Fire Control, Prevention and Emergency Medical Services District (the "District") and the published notice of the budget hearing, the Board of Directors of the District (the "Board ") conducted a public hearing to consider the District's proposed annual budget on the 20`b day of July, 2011; and WHEREAS, on the 10 day of July, 2011, after considering the proposed budget together with the testimony and information received at the public hearing, the Board adopted its 2011 -12 budget; and WHEREAS, within ten days of the Board's adoption of its budget, the Board submitted its approved budget to the City Council of the City of Baytown, Texas; and WHEREAS, on the l Vh day of August, 2011, the City Council of the City of Baytown, Texas, held a public hearing to consider the budget adopted by the Board and submitted to the City Council in accordance with the published hearing notice; and WHEREAS, the City Council of the City of Baytown, after considering the submitted budget together with the testimony and information received at the public hearing, believes that the budget approved by the Board is consistent with the interest of the residents of the District; NOW THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF BAYTOWN, TEXAS: Section 1: That all matters and facts set forth in the recitals hereinabove are found to be true and are approved by the City Council of the City of Baytown, Texas. Section 2: That the City Council of the City of Baytown, Texas hereby approves the budget submitted by the Board of the Baytown Fire Control, Prevention and Emergency Medical Services District, which budget is attached hereto as Exhibit "A" and incorporated herein for all intents and purposes for the District's 2011 -12 fiscal year. Section 3: This ordinance shall take effect immediately City Council of the City of Baytown. , READ and PASSED by the affirmative of August, 2011. , LET1C APPROVED AS TO FORM: 4AMIMRAM IREZ. SR., Cit jorney and after its passage by the the City Council of the City of Mayor 341 BAYTOWN s 342 BAYTOWN MUNICIPAL DEVELOPMENT DISTRICT (MDD) 2011 -12 ADOPTED PROJECTS BUDGET FISCAL YEAR ENDING SEPTEMBER 30, 2012 BAYTOWN S Robert D. Leiper Ignacio Ramirez Louise Richman Leticia Brysch General Manager General Counsel Finance Officer Assistant Secretary 343 BAYTOWN MUNICIPAL DEVELOPMENT DISTRICT DIRECTORS STEPHEN H. DONCARLOS, President BRANDON CAPETILLO, Vice President REGGIE BREWER, Secretary MARY HERNANDEZ ROBERT C. HOSKINS RUBEN LINARES DAVID MCCARTNEY . 0 ilk I 07 MERCEDES RENTERIA III TERRY SAIN SCOTT SHELEY 344 MUNICIPAL DEVELOPMENT DISTRICT August 4, 2011 President and Directors of the Municipal Development District Board Enclosed please find the adopted 2011 -2012 budget for the Baytown Municipal Development District (MDD). Listed below are the highlights of revenues and expenditures. Revenues — Although there has been a declining trend in sales tax collections over the past year, recent months have reflected a slowing of that downward trend and we anticipate revenues to remain flat or increase slightly in the next fiscal year. Sales tax revenue for 2011 -2012 is projected at $4,304,000 which is approximately the same as current year estimated collections. Along with interest income, loan repayments and a transfer of TWDB bond interest proceeds that can only be used for debt service payments total revenues for 2011 -2012 are projected at $4,971,062. Expenditures - The MDD projects for funding all play a significant role in the economic development and quality of life in our City. The allocations for projects in 2011 -2012 are classified in one of the following three (3) priorities: o Priority: Projects or expenditures designed to promote new or expanded business activity that create or retain primary jobs: ➢ Development of New and Expansion of Existing Businesses and Industry Economic Development Foundation — Basic Service D Economic Development Foundation — Special Projects Property Acquisition for Economic Development Downtown Redevelopment Assistance — Baytown Little Theater (new) o Priority: Projects which provide infrastructure for economic development: ➢ Land Acquisition for New Thoroughfares State Infrastructure Bank Loan Repayment — Decker Dr to SH 146 S Flyover ➢ Texas Avenue Streetscape Project ➢ Cost Share with Developers for Upsizing Utilities Northeast Wastewater Treatment Plant — Debt Service to fund 60% of design and construction North Main /1 -10 Utility — Debt Service to fund extension of utilities ➢ West District Plant Expansion — Debt Service to fund 60% of design; 50% of construction o Priority: Projects that improve a community's quality of life, including parks, athletic facilities, etc: ➢ Aquatic Facility — Debt Service on partial construction ➢ Baytown Sports League Improvements ➢ Land Acquisition — Future Parks ➢ Sports Complex Improvements — Parking, Fields and Lighting 345 ➢ General Land Office/Coastal Management Program Grant Match (new) ➢ Basketball Court Cover— NC Foote (new) ➢ Eddie Huron Park Phase II (new) ➢ Duke Hill Quick Soccer Court (new) ➢ City Hall Courtyard Improvements, Phase I (new) Additional narrative on each of the foregoing projects is included in the "Major Budget Issues" section of the budget packet. Project administration costs of $300,000 are included to reimburse the General Fund for administrative, engineering and financial support of the MDD. An allocation is also included for unforeseen /new initiatives in the amount of $100,000. These funds provide flexibility to allow the Board to utilize MDD funds to secure federal, state and local grant funds when available and to enhance and expand the impact that the MDD has on the economic development of the community as opportunities arise. It will also allow funding for unexpected or inflationary increases on project costs, if needed. We are excited about the economic development accomplishments in Baytown and look forward to continuing our growth and development into the future. Sincerely, RoLeiper ^ General Manager 346 MUNICIPAL DEVELOPMENT DISTRICT MAJOR BUDGET ISSUES Fiscal Year 2011 -2012 On May 51 2001, in the general election, the citizens of the City of Baytown voted to authorize the creation of the Baytown Municipal Development District (MDD) and the imposition of a sales and use tax at the rate of one -half of one percent for the purpose of financing economic development and parks projects that provide economic benefit, diversify the economic base of the community and improve our quality of life. The board is composed of the Mayor, six council members and four at -large resident members. REVENUES - Although there has been a declining trend in sales tax collections over the past year, recent months have reflected a slowing of that downward trend and we anticipate revenues to remain flat or increase slightly in the next fiscal year. Sales tax revenue for 2011 -2012 is projected at $4,304,000 which is approximately the same as current year estimated collections. Along with interest income, loan repayments and a transfer of TWDB bond interest proceeds that can only be used for debt service payments total revenues for 2011 -2012 are projected at $4,971,062. EXPENDITURES — The projects included in this year's program are economic development improvements in the areas of streets, drainage, sidewalks & signalization, utilities and parks. Generally, project costs may include functions such as services, construction or debt service on long -term construction projects. Project administration costs of $300,000 are included to reimburse the General Fund for administrative, engineering and financial support of the MDD. PROJECTS Development of New and Expansion of Existing Businesses and Industry A significant function of this budget allocation is the development of new and expansion of existing businesses. These projects are critically important in light of the State Implementation Plan's potential impact on the petro- chemical industry and underscore our need to diversify our economic foundation. $100,000 Economic Development Foundation — Basic Service This provides continued funding for the basic economic development services contract with the Baytown Area/West Chambers County Economic Development Foundation (EDF). $200,000 Economic Development Foundation — Special Projects The current MDD budget includes continued funding for a special projects contract with the EDF. The provisions of this contract are requested and approved on an annual basis. $100,000 Property Acouisition for Economic Development This allocation provides funding to purchase property that may become available to be used for future economic development purposes. $100,000 347 Downtown Redevelopment — Baytown Little Theater The Baytown Little Theater has purchased a tract on Texas Avenue on which it plans to construct a new, $5 million community theater. With the Lee College Performing Arts Center at the other end of the "downtown" district, this new theater will serve to anchor the east end of street and provide additional stimulus for restaurants, bars and other entertainment and shopping venues, new or existing. $5009000 Land Acquisition for new Thoroughfares Funds to purchase rights -of -way for roadway development or expansion. $100,000 State Infrastructure Bank Loan Repayment — Decker Drive to Highway 146 S Flyover The MDD financed a $1,000,000 loan from the Texas State Infrastructure Bank (SIB) for a Decker Drive to Highway 146 South flyover project. This funding, combined with matching funds from the November 2007 bond election, allowed for completion of the Decker Drive to Highway 146 South flyover. The current project funding eliminates the "braided" on and off ramps. The postponement of the construction of these ramps would have impaired mobility in the area. The State matched our $2 million contribution to provide the $4 million necessary to complete all elements of this flyover. Eligible projects must be on the state highway system and be included in the Statewide Transportation Improvement Plan. $148,957 Texas Avenue Streetscape Project The budget includes continued funding for either direct expenditures or match for grants in subsequent years to enhance streets and sidewalks for economic redevelopment, community identity and beautification In the public rights -of -way of Texas Avenue. The expenditures may include roadway improvements, utilities, streetlights, trees, crosswalks, street furniture, landscape plantings, etc. $150,000 Economic Development Cost Share with Developers This funding allows the City to have the ability to upsize utility lines installed by developers to meet future water and sewer needs for undeveloped areas serviced by the same lines. $100,000 Northeast Wastewater Treatment Plant — Debt Service The confirmed growth and development within the City necessitated the design and construction of the Northeast Wastewater Treatment facility. The project is estimated at $28,500,000 with 60% ($17,100,000) of the funding from the MDD. The remaining 40% ($11,400,000) is funded from the Water and Sewer Fund. This allocation includes the current year principal and interest payment on multiple debt issuances by the Texas Water Development Board (1`WDB) loan and Certificates of Obligation. The plant was completed in early 2009. The MDD revenue for this year reflects a one -time addition of $600,000 to use the remaining TWDB bond proceeds that can only be utilized for debt service payments. The net expense in this year's budget is $600,000. $1,195,193 348 North Main /1 -10 Utility — Debt Service This economic development project extends water and wastewater service along North Main Street from just north of Cedar Bayou Lynchburg Road to Wallisville Road, effectively opening up this area for future development. As property owners connect to this line, they would be required to request voluntary annexation as a condition for tying on to this service. The initial user of this new service, and an impetus for additional development in this area, is the new GCCISD Memorial High School at Wallisville and N. Main that opened in August 2008. This project is under design and the final design of the northern section is dependent on the coordination with Harris County on the North Main expansion and cooperation of the adjacent MUD. The City has issued the Series 2007 Certificates of Obligation to finance the total cost of the project which is estimated at $4,500,000. MDD will provide 100% funding for the 20 year debt service. $345,541 West District Plant Expansion — Debt Service The construction to expand the facility with a new 4.0 million gallon per day (MGD) treatment facility is underway. This expansion will increase the facility to 8 MGD. MDD has reimbursed the City for 60 %, or $1.2 million, of the design costs of approximately $2,000,000, which was authorized in the 2005 -06 and 2006 -07 budgets. The City issued Series 2008 Certificates of Obligation to finance the total construction costs of the project which is estimated at $27,600,000. MDD will provide 50% funding for the 20 year debt service. This allocation funds the current year debt service requirement. $990,491 Aquatic Facility — Debt Service The Aquatic Needs Analysis has been completed and a Master Plan has been produced to further define the development in this recreational area. The final report provided information on utilization, feasibility of construction, and project cost estimates for aquatic facilities. The 2007 -08 budget funded the Engineering and Design. Pirate's Bay Waterpark opened in 2010 and was funded with $4 million authorized in the November 2007 bond election and the issuance of $6 million in Certificates of Obligation in early 2010. MDD will fund the debt service on the $6 million in CO's. $426,013 Baytown Sports League Improvements The budget provides continued funding for various improvements at little league, pony league and soccer facilities including bleacher covers, backstops, paving, trails, lighting and fencing repairs as needed. $25,000 Land Acquisition — Future Parks The project provides funding to acquire future parkland. This is a continued set -aside of funds to provide an allocation that would be used as land becomes available. $50,000 Sports Complex (Parking, Fields and Lighting) The project provides for continued funding to be used as needed for park lighting, trails, parking and field improvements at the Sports Complex. $125,000 General Land Office /Coastal Management Program Grant Match Provide matching funds for an $81,000/$54,000 Coastal Management Program grant that will remove old pilings and other types of junk in the Tabbs Bay waterfront near Bayland Island. $549000 349 Basketball Court Cover This project will provide a roof over existing outdoor basketball court at NC Foote Park. The project will also include lighting improvements for the basketball court. $75,000 Eddie Huron Park Improvements, Phase II This project will expand on the Phase I project completed in June 2011. The second phase will include the completion of a 2,200 foot long concrete loop multi -use trail, park benches, two picnic shelters complete with large grills and four picnic sites. $92,689 Duke Hill Quick Soccer Court A new soccer game has emerged in recent years. The game uses 1/2 of a tennis court to play 5 on 5 soccer. The game is quick, easy to play and is growing rapidly. We plan to use the underutilized tennis courts located at Duke Hill Park on Barrymore Street to build 2 lighted courts. $8,030 City Hall Courtyard Improvements Phase I The area between the Community Center and City Hall has long been in need of renovations. The improvements will include replacing the sun dial, a lighted flag pole, connecting trails, a gazebo and a trellis. $61,283 Project Administration & Overhead $300,000 Unforeseen /New Initiatives This allocation provides flexibility to allow the Board to utilize MDD funds to secure grant funds when available and to enhance and expand the impact that the MDD has on the economic development of the community. It will also allow funding for inflationary increases on project cost estimates. $100,000 Total MDD 2011 -2012 Budget 350 MUNICIPAL DEVELOPMENT DISTRICT D PROGRAl111 FUND BUDGET SUMMARY for Fiscal Year 2011-12 oral New _ Actual Carry4 "rd Adopted_ Amens Allocation actual - forward Allocation Allocation 2009 -10 201041 - 2010 -11 _ 201041 2010 -11 2011 -12 2009 -10 2010 -11 T- 201142 - Belg- inning working capital _ _ i 7.691,880 S 8,704185 $ _389,771 - -. - $ �8.704,1v5 S 8.704,155 $ 508,408 S 892.3_48 S 5^408 Revenues Sales Teoces - -_- -- -. 41.E w 4.2401000 - 4.240 000 4240.000 -- 4.304,00q 4,304,OM hlteras2 on tmresbnerets 10.000 - 10.800 10,000 10,OM _ Transfer from General Fund for Masher Plan 75, _000' _ _ _ _ _ - _ �50. `. - C:ORtJliOn- UA3iLe Sewer La*-tars) _ - - - - Co -Water Une -1223 East Freeway _ . _ - 141.000 - 141 - Grertt Fund9 for Te7cas Ave Project - ~ -- - - 693,000 683.000 693,000 Grant Funds for Nature Center Crystal Bay 843 843 Interest trom^7wm Bonds for Debt Service - - - - - - - - - - 897,682 597.882 38,898 _. _ _ - - 51.019 - 51,019 51,019 - - 53,203 53,203 Interest an loans 6.902 8.383 - - 8.383 _ 8.383 - 6.197 8197 Total UlDD Revenues 4,648,542 4 309 402 6m.000 5144 45 5144.745 4,971,062 4 971 082 - Expenditures Economh Dev_akpr»ept - Development of New and Expansion of Exfsft -- - - - - -` - - - Businesses8nd-Iratu-spi► _ 348.348- _171,382 100,000 271,382 88,898 184,488 100.000 284,488 Evan Development Foundation - Basic Economic -- - _ _ - - _ - -- Mr!± 2o�,oao 200,000 - 200,000 200.000 - x00.000 200.000 Eoon Development Foundation - Special _ _ -__- _ _ Economic Development Pm _ Econ Development Foundation - Special 4,438 164,845 100,000 - 264.645 11.000 253,845 100,000 353.646 _ Econatrdo Development Projgcts,SBRLF - - 110,000 - - - 110 000 - 170100a - ! 10,000 Property Aapmtian for Economic DevWopmant _ X0,831 - 184,001 100.000 - - - - 284,001 5.198 278,803 100,000 378,803 Downtown Redevabpmeni Assistance • _ - - Baytown Me Theater Unified Lured Development code __._._....... _ 15.000 - - -is Oaa - 15000 _ - �s� � Subtotef - 1 113 613 645,008 500,000 1.145008 303 094 841 914 1000 000 1 841 914 - - -- -- Strr38t8, Drainage, Sidewalks b SLio» Projects Baker Road Extension - Lend Acquisition 5.027 S,t)27 51027 - 5.027 Land AC9Ui~8fi011 fOf NewTttorougtdares - 688.000 100,000 _� - - 788.000 - - 788!000 100.000 888,000 North MaiNAlexander Sigreel 389,855 108,326_ - _ - 108,328 6.968 .- 101.380 101,360 Stabs kdmsiru xm Bank Loan Repayment _ -- -- - Dedwr Drive Main Lanes 377,478 - State IMrestrudure Bank Loan Repayment - - - Dedwr Dr tD 146 South flyover (S7rnm) - - 148,957 151.043 (2.081_1 - _� _ 148,957 148.957 148,957 148,957 Texas Averrun- ape Project 22.821) 662,229 150,0W (410,0001 402.229 75,770 -� 32SA59 150,000 478,489 Texas Avenue -Grant Prs> - _ 1,103.000 - 1.103.000 1.103.000 - - Land Acquisition - John MarSn Road -- _ _. - Transportation Master Plan - ..350 - -- 300,000 - - 300000 120 000 180 000 - - 180 000 919,060 1 914827 247 914 693 000 2.855 541 1,454 695 14x0 848 398.957 1 799 803 Srt>?total _ _ _ _- _ _ _ -- - - Pro- Baker Road firth Main Sanitary Sewer Study 8 - Corabuction 18,326 79281 19,261 19,261 Economk Dev. Cost Share with Developers to -� -- _-- - . - -- Upsixe Now Umpes _ _ - ---: - _ 713.285 50.000 (231.283) 532,002 28,083 505,919 100,000 805,919 NE WW Treatment Plant Debt Service (80% - - . 2005 8 2006 TWDB 8. 2006 CO'S ) 1 1.192,128 1 1.192.128 1.19Z128 1 195193 1 195193 w to W Lei N MUNICIPAL DEVELOPMENT DISTRICT (MDD) PROGRAM FUND BUDGET SUMMARY for Flml Year 201142 - T p� ____- ___ __ __ - -•- - -- __ -- -- -- _ _ Adu81 Ca - brWerd - �_. -- ' usynents - Allocation Acura! _ CBRy�fOiYYBTid Al10Catlon AUOCBtbn 2010.11 2010.11 2009.10 2009-10 mo-11 2M0.11! 2010 -11 2DII -12 201142 N. �AefN! -10 umty W8S 0851 Service - ^ -- -- - - -- - - -- - -- - - - - (S4.5mm - 2007 CO 352.E - - - -- 3!49,003 • - - - - 349.003 _348 � - 345.541 345,541 West t»Pf E�nsion Debt Service - - -- - @09.6 - 2008 CO"s) 978 988 _ -- - 985,752 - 985.752 985.752 •_ 880.481 990,491 Upsire S� Lin;e Cheddam 1,018 498.982 -- - -- - 498,882 170,659 -- 3281323 - 328,323 Wafer 8 Sewer Extensions - Chambers CO.� - - _ - ?00,000 45.318 154.2 . 68 200,000 154,682 Upsize Water Lire -1223 East Freeway �. __ _ - - - - 172,283 -- 172,283 172,283 _�� . - - _ West Dftict Plant_ Expansion Design - 541.398 - 541.398 100,000 441,398 - - -- - 441.398 Subtotal 2 516 529 1772 926 2,576.80 141 000 4,490,809 3 060 487 1430 322 2 631 226 4061647 Parks Aquatic Master Plan Implementation: Englrl Wng .Design and Constn om 27.500 _ 6 799 _ - 6,799 - Aquatics Master Plan Phase I & 2 Constactian (Debt Svc on Semm) _ , _ -- .. _... 84.635 374,985 _ -- 63.348 - _ _ 438.313 438.313 428,013 426.013 Baytown Sports League Impromnents - ._ _ _ .- 33.636 137.222 25,000 - - -- - 162,222 136,448- _ 25,774 25,000 50.774 BqM m Nature Canter Entryway and Miss - - .' - _. . lmprovsn*ft- _ _ 206,613 829 _ _. _ 110.000 (829) 110.000 - 11 0.000 110.000 Goose Creels Stream. Phase IV (80% Mstdh _ CMAQ = $1.088.535) 8.085 - 101,698 - 101.698 10198 6 1 - 101.698 Goome Creek Stream - Trails. Dodos and Picnic Shebm _ - - - -•--- - 125,000 - 125.000 - 125,0 00 125.000 Gray Ceriiar Rsriovet3orse Girls end Adsdi - -- sow CmPwx 355 - - - - Jenkins Park Bridges_(?) _ - - 1s8loaD _ - 87.014 245,014 245.0/4 - -- Jenkins Park PSM Lot - -- 128.728 87.014 0I _ _ - Lend Acquisition - Future Parks - 23.139 50,000 73.139 _ 73.139 50.000 123.139 Land Ao,�uisition _Wgypa Gray Park 100,099'. _ _._._ _ _ _- -- _ Parks Master Plan Update _ 98,781 3.239 6,236 8,239 - - Skate Park Construction - Unidad Park 6.884 _ - - - -- - Sports Complex LParkir�, Fields and Lighting) 127,192 - _125LQ00_ 125.000 - 123000 106.081 18,919 - 125�Oa 143.819 Spraygrowxls (not SpBp C) - 125.000 250.000 Eddie Hiuon Pasta Ph888 �_ _ - - - - - - 1091000 _ - 109.000 109000 � -- - Bleacher Covers _ - =- 210.000 - - 2101000 148.849 - - Un>slad Park Trail _ 11.795_ _ _ 155 205 - - 155,205 132.475 - GLO / CMP Grant Match - - - - - - - - _ 54.1)00 54 000 Basketball Coisit Caviar - NC Foote - - - , - - -• - - 75,000 75,000 Eddie Huron Park Phase tl - - -- - - " -' - - - - _�� - - _ _ - 82,689 92,689 Duke HW Qukk Soccer - - 8.030 8.030 CouAjrard Improvements Prase 1 - - - - ' -- - _ - _ 81.283 61,263 Welands mpro CenW Improvements (add - - - -- _. ACIHeating) _ _ __ -- _ _ 900 10.358 10.358 10.356, - 10.358 837.065 1.627,488 - 4981348 -- - _ 2.124.987 1,574.218 _464.888 _ 917.015 1.381,903 - - TOW MOD Projects _ _ _ _ 5,388,268 5960 028 23 3 8145 833171 10,610,344 392 8 494 4137 969 4,947,197 9085168 - - - - -- - - - Other Project Administrabon and Ombead_ 25Q000 -'- - 250,000 - 260.000_ - 300.000 300 .0000 UMoriMew _ - _ _ - 374 416 _250.000 1.673 376,088 _ 376,088 100 000 476.088 _250,000 374.415 250,000 1,673 626088 250,000 378.088 _ �400.0w 778.088 Toga! MDD �cpenditures 5 638 2B8 6.334.443 4 073145 834 844 1124 432 6 642 494 4 514 057 5.347,167 9881 54 (967,725 68.334.443) - 238,257 --- �1a�l844) _ (6,098,187) (1,497,749} .- (asta057� (36,135) t4;881%te2) Revenues over (under) (- rim Ending wzsrkin ca - " ' '- $ 6.704155 $ 369,711 S 605,988 3 141 644 $ 605,967 $ 5206408 $ 348 S 316 213 S 316,213 MUNICIPAL DEVELOPMENT Dims (M FUND BUDGET SUMMARY for Fiscal Year 22O1142 _._ arural Carr L- forward _ na�e _ Allocation actual C d New Allocation Allocation ZQ10 -f1 Z010.11 2010-11 " 201142 -- 2009 -10 2009610 2410-11 2010-11 201142 DAR S >:RViCE PAYMENT RECAP Aquaria Master Plan Phase 1 & 2 Construction - -- --- - ---- - -- - - - Svc on Sirrxn 84,835 374.965 63.348 _ 4381313 _ _ _ 4381313 _ _A26.013 - 425.013 State Infrastructure Sw* Loan Repayment Dedk" Drive Main Lanes 37,478 - - - State Inf astructure: Bards Loan Repaymu:M - - -- Decker Dr to 148 South flyover S1mm) - _ 148.957 151.043 _(2.088) _ _ 148,957 148.951 148.957 148.957 NE WW Treatment Ptah DaM Service (60% - 2005 & 2006 TWD8 & 2006 CO's) 1.186.168 - 1.192,128 1.192,128 1,192,128 1,195,193 1.195.193 N. Mafn/i-10'tJ91hy W &S Debi Servke - _ (S4.5mm - 2007 C(Ys) _ 352,049 349.003 - - -- - 349.003 349.003 345.541 345.541 West District Plant Expansion Debt Service - (50%.2008 CO's) _ -�- _978 968 -�- - _ 985.752 985.752 985.752 990.491 990,491 Total Debi Service Paymerris $ 31 S S 145 $ - S 3114153 S 311 153 S - S 3106195 S A.106,195 SUPPLEMENTAL INFORMATION INCLUDED FOR PLANNING PURPOSES 354 MUMCIPAL DEVELOPMENT _D1STR1_ T JWDD PROGRAM FUND BUDGET SUMMARY PROJECTED WORKING CAPITAL - - - - - - Flseat Yf:ar 201142 8s3lmated newtum growth for - t.m - - - AU Carry- AdjusLad Talal Carry• New Total ExpmxMuras h 91=0 forward 2009.10 Allocation 2010 -11 AUoa*m 1018 -11 EstlfisLO4 2010.11 forvaird 2MG41 Allocation 2U11-1Z Allocation 201142 2012 -13 _eared P nrr _actgd -- -- Pnfoeled -- 201&16 "ec"d 2016 -17 2113 -14 201445 •- - -� 1371 "r* !"offing mpM1 i - ._. _. S 290.136 S 333.599 S _ yZ97,4t19 _S 248,536 -- - - - 4639000 ' to 000 ._- . - 20000 i 6.704.185 __-_ S 389.711 _. _r.»- - 4240,000 �ot000 _ 59.4021 i 6,704.155 -- - 4,240.000 _ 10.000 - 890 - :6.704.135 -- 4,240.000 1afio0 - -ire-- 45 i 5.206.406 ----- - -• - -- - - - - $ 692.348 4.304.000 1--,000 597.662 59400 i 8,206.406 -- -- - -- - - 4.304.000 10,00o - 997,662 -69.406 i 318,213• - - _ 4.368,000 10,000 _ - OW _- _Rove- _ -_ „_ -un -_ - __._ -.-_.- _ - -- - - 4 502.000 - -- - --- 4 571OW -- to 000 _ - L20.6 00 Safes - -. __ -- _ -- _ - -- - r,es: on i,3ass - Intenest fro:rr TWDB Gonda for Debt Swvke con:�alm a Misce}lanmm Total INDD Re' "hues _ _ 33.72Z.064_ - gee - - _ _ - - 4,4351000 10.000 _ - 20,000 to.000 _ 20000 38.015.541 4.309AO2 5.144.245 S 144 745 4 971 4971062 4,399,000 4.465,000 4 4 600 4AW.OW DevdopmeN of New and F*a vgon of Exiatft -- - - - -- - - - - -- - - -- - -- - Buslnesses and Ind --try Econ DeYaloanW Fou t=m - Basic Economic 1,016.388 - 1.71362 100,000 2714362 - 85.896 184'466 - 100.000 284.466 100.000 100.000 100,000 100.000 100,000 DemopmWi swvioss Ecan Devalopmard Fow dation - Spacial E=m* 1.100.000 - 2D0, 000 200.000 200.000 200.000 200.00D 200. 000 200.000 200,000 200.000 200.000 Deve>apmerd Pmjwb Eoon Dovebpnent Fourrda Lion - Special Eoonorrdc 276.054 184,846 100.000 284.841 11.000 253.645 100.000 353,64b 100.000 100.000 100.000 100,000 100,000 »ev_eWmed Teas -sslil �. �W,9oo _»o 000 -- -- - - 110,000 ' ' »0.000 O! 0f 101 .._ bowrrtown RcdcvdoprneM Assiatanoe - Baytown _ . 615.999 100.000 _ _ 284.007 -- ---- 5.198 �.11a�Da 278.808 _ - -- 100,000 - - 378.803 100.000 __- 100.000 _ 300.000 -� 300.000 300.000 184.001 _. Uttle Theater _ -_ -. _ - -- -- - _ _ -_ -- -- - _ -___. _ -. �___ _ _ _ _ - 500,000 500.000 - - - - Uri Land Doveloprne d Code - -- -- 37.100 15.000 _ - 15.000 _ -- -_ 15.000 - Sliblofel 3,145,9411 645,008 500 000 1.145 008 303.054 841,914 1000.000 1.841 14 500.000 500.0001 700.000 700.000 700,000 _ -- S�roef Drairrage1 Sid�eMw!!b3 6 S(ll�zlarr Profects 8aket Read Extensim - Ladd AcgWS15on GarM Road4rrdependtrtoe Signal 113.792 193.604 SA27 - _ - 5.027 - 5.027 - - - _ - 5,027 - _ Lard Aoilicn for 11ar T>taroJares I�AaWAlexender Sl�rral Syndminflon _ - - - - - 773.054 - 6'88.000 108,326 100,000 788.000 108.326 _- 6.966 _ 788.000 360 101. _ 100.000 _ 888.000 101,360 100.000_ 100.000 100.000 100.000 100.000 Qrivs 137.242 _ - -- - - - - - - - - • - -- -- -- - - State Bm* Loan Rep "am Dedoet _ - Drhre Main Lanes 3.019,824 State Irrinmhrrdure 80* Loan Repayment Decker - - Dr to 146 South flyover (ilmm) ... _ .. _ . _ Texss Avemre - Saes T1i8- - - Tom Averare - Gnmd Pro�t�� - Land Acgaiattbn - Aft Martkr Road Real _ _ _. _ 2s?•957 _ 227.771 - 27,050 151.043_ 682.2'19 - (2.088) (260 000j 1.101.900 148.957 402.299 1.103.006 148.957 78.rM 1.103.000 - 326,459 - 148.957 110.000 - � 148.957 476.459 - 149,000 150,000 - 149,000 150.000 - 149.000 1511.000 - 148.000 150.000 - 1$0.000 Tranapeutallan �Aastet Plan _ - - - 300.000 300.001) 120.OW 180.000 180.0m 4.790.2941 1.914.627 940.914 2.885.541 1.454.695 1400 388 917 1 799 803 399 000 399000 399 000 389.000 250 000 - BMker RoadlNoM Main Sardilsry Sewer Study 8 - Coratrumm -__ 1,134.773 19.261 19.261 19.261 i3oonoaita Oev. Coat Share;ih Devafoperrs to Upstze New U - 713.285 (181.283) _ 532.002 _ 28.083 -- 505.919 _ - 100.000 605.919 50.000 50:000 50.000 50,000. NE WW Treftmt Ptah Debt Service (60% - 2005 _ _ • _50.000 -- _ 5 2006 TWDB & 2006 C(7s) -,%-m ^ N. mdr&10 U��tli* W3S Debi Ic -a - (S4.Smrn - 4,875.452 -- _ 1.192,128 - . 1,192.128 1.192.128 1.195.193 1.195,183 1.199,080 1,201,881 1.208,315 1,214,694 1.218,123 2007 CO's) - -- - _ _ - - .- -_ 1x082.788 - - __ . " ... 349.00!3 349.003 349.003 - 345.541 345.141 341. 665 340,252 338.631 340.647 340.951 West DbWd Punt Expansion Debi Service - (60% - ?� f�. Main / 1-10 Litkty (1ND Baptist Church) z2 16.384 143,230 _ - -- -- - 985,752 _985.752 985.782 - 990.491 990.491 997.844 1.002.966 1.009,355 1.014,619 - 1.021,055 Upsize Sewer Lit ddars WOW 6 Sewor Eximians - Chaal bwe Co ifpte IiVeler�L fie -1223 Ea�i Frrsewsy _ - -- 1.018 - -- - -= 496,982 - - - - - Z00�000- - 172.283 498,982 - 200,1000 172,3 170,659 45.318 - 172.283 328.323 154.682 - - - - - 134.682 - • - - - - - - - - - - - - - _ West Dist tlr,' Plant Exper*m Design - - 541=1 541,398 I 100.000 441398 - 441398 . SubtaW __ _ OA33,633 1772 926 1 Z717j= 4 490 809 3 060 487 1430322 2.631.2251 4AG1.547 ZSWAB 2,594, zem.19i 1 2 630129 MUNICIPAL. DEVELOPMENT DISSTPJCT (MDD) PROGRAM FUND T SUMMARY - PROJECTED WORMNG CAPITAL - - -- - -- -- - - - " - -- - - - _ BU &,S- FIso cstr 2011-12 - - - - -- _ -- - Eswiiatae revanua - - - tawtbr for Years: 1.5+lt; Actual Carry- Adjusted Total Carry- How Total _ Fa WrAgWm th 8150110 forward _ 2009 -ia Atlocallon �'1a -11 AlrocaOon aQ10.11 EstiMatod 2010.11 tors►srd - X10-11 - Aflocaibn X011 -u Allocation Pie d Pro oc:sd _!'rod 2013.14 _ 201445 _ P!a mm 2015 -16 - 2018-17 2611 -1Z 201213 � �Master Pier ldalbrc i 6rglrrEer4q,� -�. __ _ - -- - - - - - -__-. - -- - --- - - - - -- - -- - - - -- - - -- - - -- - - -- - - -- 6 79� _ -_ _ ..- - _-.__. 6,798 6.799 _ - llquatics PIarlMaster'- Phase 18 Z Cor>stnrcfFan ratio an S&MM _ Sports Loegue k Baytown Nau ne Center Entryway and Miac. -84 638 _* 978 _ 374983 .-- 63348 75.00'0 - 438.313 182.222 438.313 138,448 - 25.774 428.013 25,000 428,013 - -� 50.774 - 437,488 -- �25�000 427.738 - -49 428713 - 434198 _137,222 ImFwavarnerda .. . - - - -- -- - - 800,243 829 109.171 110,000 - 110000 - L -- - 1X0,000 Goose Creels Stream, Phase IV (60% Match CMIW = 51.088.535)- _ 495,712 101.698 _ -_ -- - - 101.685 101.698 - 101,698 Coosa Creek Stream - T'ra9a. Dodos and Pfaff _ -.- -- - _ _ She= _ _ _ _ -- 125.000 - 12S,000 125,000 125.000 _ Gray Center Rerrove3forrs: Gibs and Adak Salibaq ComMax- - - .lerddrrs Park Bridges (2) - 158,1100 - - 245.014 245,014 - - - - iiiiis Park Pwft Lot ad Aagcisittorl -Fire Parbcs _ - -- 128.729 - - ;�LO842� 8_7,014 - -23.1 _87.014 _ (87.014] 50.00D _ -_ - - 73.139 - = - 73,139 50:1105 -_ 123.139 _ .50,000 50.000 -- -- 50.0_00 - S0.000 - - 50.000 Lerb Aogularl,lenldns Park Ei�atiaion 405.109 _ _ - -_ _ _ _. _ .. -- _ f _ _ - -- _ _ - - • - �- parks Mastsf Plan Updale _ Skeee AaA Czn*ucdm - Unldad Park 96,761 187,056 3.239 - -- - -- - 3g - - - 3 _ _ - - - - --- -- - _ -- - _ • - _ - - - •- _ - Sporb Camplmt Parking. Fietds ad LiDI ?Sa_ _ 125,000 123.000 - -106,081 - 16,919 125,000 143,919 125,000 125,000 - - PWgrards (mart spedit) Eddie Huron Perk Piraac 1 128,000 109 -000 125,000 -- - - - - -- - 250.000 - 109.000 _ 250 005 - 109 005 - - -• _ - - _ - 50.000 50.000 Bleacher Cavers _ 210.000 21-0.000 148,849 - - - - - - -- Urtidad Park ail 11,795 155,206 155,205 132,475 -- GLO i CMP Grant Maids _ _ _ _ - - - - - 54.000 _ _ 54.000 - - - - - . - -- Bass<etball Court Cover - NC Foote - -- - -- - -- 75.WO - 75.E - . 8dd3e Haran Park Phase 0 uka Fap ou>d<s000er - - - - - - - - 92,889 8.030 92,889 8.030 - - - - - - - - -- -- - - - - Wetlands center lmprovrts (add AcJtieating) 2 1a 1a 10.368 - to _ SuMotal _ .. _ - . . _. 8L83389 1827.488 497.519 2.124.887 1.574,216 464,888 917,015 - 1,381.903 - _ _ 637,488 1327,718 - 582,888 - 831713 6 509138 _.._ Pr Total MDD om t9tlrer 24 S 960 028 4 638 16 ' 10 61 344 65 92.494 - - 4,137,968' 4.1 .197 91185168 4125 077 4.121.6W 4 190 4,350,M 4 089 67 Project AtnWistratfon and Overhead Unforese&*4ew Iniliaifves _ _ 1,53 22L704 _ - ` 374.415. 250.0.00 - 1,673 250.000 3 088 250.000 - - 378.088 300,000 100,0W _ 3a0�000 476 068 _ 3x0,000 Subtotal 1560 374 415 251.673 626.088 250 000 376, 068 400.000 776j= 300 000 30000-0 300.0W 300 000 3W.000 Total ME) Expenditures 25 785 AM 8 334,443 4.907.9W 11,242,432 6,642,494 4 514.057 5,347,197 9.6612M 4,425,077 4 421 537 4X0,190 4.650.873 4,389,267 10,250.079 (6.334.443) (598.587) (8.098.187) -_(1,497,74 - _54�514t057) ' _.(376.135) (4,890.192) (26.077) 43.483 (38.190) (50.873) 279.733 Reeernres over (undeq e_xperidfiwes _ Ei w�orkin capital- 5 10.230.079 5 389 711 S 28 7- S 605 8BT S 5 408 S 692,348 5 316 213 5 318.213 5 290.136 5 333,598 5 297 409 248536 5 526,269 BAYTOWN MUNICIPAL DEVELOPMENT DISTRICT DETAIL DEBT AMORTIZATION SCHEDULES Certificate of Obligation - TWDB (MDD portion -60 %) Issue 1 of 2 S 3,516,310 ISeries 2005 2.55% Date of Issue - March 1, 2005 82,355 Tenn - 20 Years Fiscal Interest Principal Total Total Debt Balance of Year Rate Due 2101 Interest for Fiscal Yr Principal 2006 1.35% $ 98,625 $ 99,219 $ 197,844 $ 3,417,685 2007 1.55% 105,200 97,738 202,938 3,312,485 2008 1.65% 110,460 73,009 183,469 3,202,025 2009 1.80% 117,035 71,088 188,123 3,084,990 2010 2.05°% 123,610 68,927 192,537 2,961,380 2011 2.25% 130,185 88,995 219,180 2,831.195 2013 2.55% 145,965 82,355 228,320 2,547,155 2014 2.65% 153,855 78,456 232,311 2,393,300 2015 2.75% 163,060 74,175 237,235 2,230,240 2016 2.90% 172,265 69,435 241,700 2,057,975 2017 2.95% 181,470 64,261 245,731 1,876,505 2018 3.00% 191,990 58,656 250,646 1,684,515 2019 3.10% 202,510 52,589 255,099 1,482,005 2020 3.15% 214,345 46,075 260,420 1,267,660 2021 2.00°% 226,180 39,080 265,260 1,041,480 2022 3.30°% 239,330 31,512 270,842 802,150 2023 3.35°% 252,480 23,334 275,814 549,670 2024 3.45°% 266,945 14,500 281,445 282,725 2025 3.50% 282,725 4,948 287,673 - 2026 $ 3,5161310 $ 1,224,226 $ 4,740,536 - Certificate of Obll ation - (MDD rtion -60% 4.375°% 139,871 $ 393211,586 Series 2006A Date of Issue - February 9 2006 3.875°% Term - 20 Years Fiscal Interest Principal Total Total Debt Balance of Year Rate Due 2101 Interest for Fiscal Yr Principal 2007 5.875°% $ 51,603 $ 212,562 $ 264,164 $ 3,269,983 2008 5.875°% 111,353 144,811 256,164 3,158,630 2009 5.875°% 116,785 138,109 254,894 3,041,845 2010 5.875°% 122,217 131,089 253,306 2,919,628 2011 5.875°% 127,649 123 749 251,398 2,791,979 2013 4.375°% 139,871 109,121 248,991 2,519,028 2014 3.875°% 145,302 103,246 248,548 2,373,725 2015 3.875°% 152,092 97,484 249,576 2,221,633 2016 4.000°% 160,240 91,332 251,572 2,061,393 2017 4.000% 167,030 84,787 251,817 1,894,363 2018 4.100°% 175,178 77,855 253,033 1,719,185 2019 4.125°% 183,325 70,483 253,809 1,535,860 2020 4.200°% 191,473 62,681 254,154 1,344,387 2021 4.250°% 199,621 54,418 254,039 1,144,766 2022 4.300°% 209,127 45,680 254,807 935,639 2023 4.350°% 218,633 36,428 255,061 717,006 2024 4.400°% 228,138 26,654 254,793 488,868 2025 4.400°% 239,002 16,377 255,379 249,866 2026 4.450°% 249,866 5,560 255,425 - $ 3,321,586 $ 1,748,516 $ 5,070,102 357 BAYTOWN MUNICIPAL DEVELOPMENT DISTRICT DETAIL DEBT AMORTIZATION SCHEDULES Certificate of Obligation - TWDB (MDD portion-60%) issue 2 of 2 $ 1093701133 Series 2006B Date of Issue - May 19 2006 Date of Issue - February Term - 20 Years Fiscal Interest Principal Total Total Debt Balance of Year Rate Due 2101 Interest for Fiscal Yr Principal 2007 5.500% $ 313,210 $ 405,618 $ 718,828 $ 10,056,923 2008 5.500% 394,802 326,865 721,667 9,662,121 2009 5.500% 405,330 315,863 721,193 9,256,791 2010 5.500% 415,858 304,468 720,326 8,840,933 2011 5.500% 429,018 292,532 721,550 8,411,915 2012 5.500% 442,178 279,896 722,074 7,969,737 2013 5.500% 455,338 266,430 721,768 71514,399 2014 5.500% 468,498 252,224 720,722 7,045,901 2015 5.500% 4841290 237,214 721,504 6,561,611 2016 5.500% 500,083 221,339 721,422 6,061,528 2017 5.500% 515,875 204,700 720,575 5,545,653 2018 5.500% 534,299 187,239 721,538 5,011,354 2019 5.500% 552,723 168,894 721,617 4,458,631 2020 5.500% 571,147 149,645 720,792 3,887,484 2021 5.500% 592,203 129,429 721,632 3,295,281 2022 5.500% 613,259 108,334 721,593 2,682,022 2023 5.500% 634,315 86,184 720,499 2,047,707 2024 5.500% 658,003 62,922 720,925 1,389,704 2025 5.500% 681,691 38,637 720,328 708,013 2026 5.500% 708,013 13,098 721,111 - 345,094 - $ 10,370,133 $ 4,0510531 $ 14,421,664 2,382,832 $ Certificate of Obligation - MDD Portion $ 49500,000 Series 2007 Date of Issue - February 1 2007 Term - 20 Years Fiscal Interest Principal Total Total Debt Balance of Year Rate Due 211 Interest for Fiscal Yr Principal 2008 5.875% $ 55,385 $ 300,653 $ 356,038 $ 4,444,615 2009 5.875% 155,769 198,911 354,680 4,288,846 2010 5.875% 162,692 189,357 352,049 4,126,154 2011 5.875% 169,615 179,388 349,003 3,95fi 539 2012 5.875% 176,538 169,003 345,541 3,780,001 2013 5.875% 183,462 1580203 341,665 3,596,539 2014 4.375% 192,115 148,137 340,252 3,404,424 2015 3.875% 199,038 139,593 338,631 3,205,386 2016 3.875% 209,423 131,424 340,847 2,995,963 2017 4.000% 218,077 122,874 340,951 2,777,886 2018 4.000% 228,462 113,943 342,405 2,549,424 2019 4.100% 237,115 104,483 341,598 2,312,309 2020 4.125°% 247,500 94,488 341,988 2,064,809 2021 4.200°% 257,885 83,903 341,788 1,806,924 2022 4.250°% 268,270 72,723 340,993 1,538,654 2023 4.300°% 280,385 61,064 341,449 1,258,269 2024 4.350°% 292,500 48,890 341,390 965,769 2025 4.400°% 306,346 35,973 342,319 659,423 2026 4.400°% 321,923 22,230 344,153 337,500 2027 4.450°% 337,500 7,594 345,094 - $ 4,500,000 $ 2,382,832 $ 6,882,832 358 BAYTOWN MUNICIPAL DEVELOPMENT DISTRICT DETAIL DEBT AMORTIZATION SCHEDULES Certificate of Obii ation - MDD Portion interest Principal $ 13y8609814 Series 2008 Balance of Date of Issue - February 15 2008 Due 4/15 Term - 20 Years Fiscal Interest Principal Total Total Debt Balance of Year Rate Due 211 Interest for Fiscal Yr Principal 2008 779,079 $ 262,640 $ 262,640 $ 13,860,814 2009 4.000% $ 413,475 561,311 974,786 13,447,339 2010 4.000% 434,619 544,349 978,968 13,012,720 2011 3.500% 458,112 527,640 985,752 12,554 608 2012 3.500% 479,255 511,236 990,491 12,0 5 353 2013 4.000% 505,097 492,747 997,844 11,570,256 2014 4.000% 530,940 472,026 1,002,966 11,039,316 2015 4.000% 559,131 450,225 1.009,356 10,480,185 2016 4.000% 587,323 427,296 1,014,619 9,892,862 2017 4.000% 617,863 403,192 1,021,055 9,274,999 2018 4.000% 648,404 377,867 1,026,271 8,626,595 2019 4.000% 681,294 351,273 1,032,567 7,945,301 2020 4.000% 716,534 323,316 1,039,850 7,228,767 2021 4.000% 754,122 293,903 1,048,025 6,474,645 2022 4.000% 791,711 262,987 1,054,698 5,682,934 2023 4.125% 8310649 230,000 1,061,649 4,851,285 2024 4.250% 876,285 194,226 1,070,511 3,975,000 2025 4.250% 920,922 156,035 1,076,957 3,054,078 2026 4.400% 967,908 115,172 1,083,080 2,086,170 2027 4.500% 1,017,243 70,990 1,088,233 1,068,927 2028 4.500% 1,068,927 24,051 1,092,978 - $ 13,860,814 $ 71052,483 $ 20,913,297 Texas State Infrastructure Bank Loan $ 1 000 000 Series 2008 Date of Issue - September 13, 2007 Term - 8 Years Fiscai interest Principal Total Total Debt Balance of Year Rate Due 4/15 Interest for Fiscal Yr Principal 2009 4.07% $ 108,257 $ 40,700 $ 148,957 $ 891,743 2010 4.07% 112,664 36,294 1480957 779,079 2011 4.07% 117,249 31,709 148,957 661,830 2012 4.07% 122,021 26,936 148,957 539,809 2013 4.07% 126,987 21,970 148,957 412,822 2014 4.07% 132,156 16,802 148,957 280,666 2015 4.07% 137,534 11,423 148,957 143,132 2016 4.07% 143,132 5,825 148,957 - $ 1,000,000 $ 191,660 $ 1,191,659 359 BAYTOWN MUNICIPAL DEVELOPMENT DISTRICT DETAIL DEBT AMORTIZATION SCHEDULES Certificates of Obligation - Combined Tax & Revenue Aquatics portion of debt $ 6,030,000 Series 2010 Date of Issue - February 1, 2010 Term - 20 Years Fiscal Interest Principal Total Total Debt Balance of Year Rate Due 211 Interest for Fiscal Yr Principal 2010 $ 84,635 $ 84,635 $ 6,030,000 2013 2.00% 240,000 197,488 437,488 5,330,000 2014 2.00% 235,000 192,738 427,738 5,095,000 2015 2.00% 250,000 187,888 437,888 4,845,000 2016 3.00% 245,000 181,713 426,713 4,600,000 2017 3.00% 260,000 174,138 434,138 4,340,000 2018 3.00% 260,000 166,338 426,338 4,080,000 2019 3.50% 280,000 157,538 437,538 3,800,000 2020 3.50% 280,000 147,737 427,737 3,520,000 2021 3.50% 295,000 137,674 432,674 3,225,000 2022 3.63% 300,000 127,074 427,074 2,925,000 2023 3.75% 320,000 115,637 435,637 2,605,000 2024 4.00% 325,000 103,137 428,137 2,280,000 2025 4.00% 345,000 89,737 434,737 1,935,000 2026 4.13% 350,000 75,619 425,619 1,585,000 2027 4.25% 375,000 60,431 435,431 1,210,000 2028 4.25% 380,000 44,387 424,387 830,000 2029 4.38% 410,000 27,344 437,344 420,000 2030 4.38% 420,000 9,187 429,187 - $ 6,030,000 $ 2,684,766 $ 8,714,766 360 RESOLUTION NO. 166 A RESOLUTION OF THE BOARD OF DIRECTORS OF THE BAYTOWN MUNICIPAL DEVELOPMENT DISTRICT ADOPTING A BUDGET FOR THE ENSUING FISCAL YEAR, BEGINNING OCTOBER 1, 2011, AND ENDING SEPTEMBER 30, 2012; AND PROVIDING FOR THE EFFECTIVE DATE THEREOF. BE IT RESOLVED BY THE BOARD OF DIRECTORS OF THE BAYTOWN MUNICIPAL DEVELOPMENT DISTRICT: Section l: That the budget estimate of the revenues of the Baytown Municipal Development District and the expenses of conducting the affairs thereof for the ensuing fiscal year, beginning October 1, 2011, and ending September 30, 2012, as finally submitted to the Board of -Directors by the General Manager of said District be, and the same is in all things, adopted and approved as the budget estimate of all the current expenses as well as the fixed charges against said District for the fiscal year beginning October 1, 2011, and ending September 30, 2012. A copy of the budget is attached hereto as Exhibit "A" and incorporated herein for all intents and purposes. Section 2: This resolution shall take effect immediately from and after its passage by the Board of Directors of the Baytown Municipal Development District. INTRODUCED, READ, and PASSED by the affirmative v to of the Board of Directors of the Baytown Municipal Development District this the 4h day gjXugust, 2011. DONCARLOS, X ATV-$TzuV�T /..L ;r istant Secretary APPROVED AS TO FORM: ACIO RAMIREZ, SR., Gene Counsel 361 BAYTOWN S 362 BAYTOWN REINVESTMENT ZONE NUMBER ONE BUDGET SUMMARY Fiscal Year 2011 -12 Baytown Reinvestment Zone Number One (Zone) was established by City Council in ordinance number 9197 on August 9, 2001. The Zone was enlarged by City Council in ordinance number 9271 on November 20, 2001. The Zone was enlarged by City Council in ordinance number 9968 on December 9, 2004 to facilitate the city's mobility plan and to provide for in -fill commercial development. Pursuant to Chapter 311 of the Texas Tax Code, the City of Baytown may designate a contiguous geographic area within the City as a reinvestment zone if the area satisfies the requirements of certain sections of Chapter 311 of the Texas Tax Code. The Zone financing plan outlines the proposed use of ad valorem taxes for improvements in the reinvestment zone. The proposed improvements in the Zone are expected to significantly enhance the value of all the taxable real property in the zone and will be of general benefit to the City. The Board of Directors for the Zone consists of nine members of whom the City appoints six, and three members include representatives from Harris County, Goose Creek Consolidated Independent School District and Lee College respectively. The expiration date of the Zone is December 31, 2030, or an earlier time designated by subsequent ordinance. Property taxes levied by taxing units participating in the Zone on captured appraised value above the base value are deposited into the tax increment fund. The base value is the value of all real property taxable by the taxing units participating in the Zone as of January 1, 2001. As a result of the latest Zone enlargement, 2004 was established as the base year for that area. Harris County voted to participate in the Zone by agreement and established 2005 as the base year and established 2007 for the collection of tax increment revenue. 2011 Estimated Funding Sources and Uses — Based on the most recent tax roll received from the Harris County Appraisal District, $85,714,959 is the estimated amount of City tax increment in the Zone for the 2011 tax year and City estimated value totals $136,128,582. Based on this incremental growth and a 95.25% collection rate, the City tax incremental contribution to the fund will be $642,559. Harris County participation is restricted to 75% of their base tax rate and the resulting increment is restricted to funding for a County- approved project (Hunt Road). Once the cost of this project is funded (reimbursed), County participation will end. The County incremental contribution, assuming a 95% collection rate, is estimated to be $183,228. In addition to the tax incremental revenues, it is anticipated that developer contributions will total $1,450,000 for investments associated with other developments. Project Base Value 2011 Estimated Value Increment 2008 Baker Rd Ltd 148,007 15,205,617 15,057,610 Legna 1,519,173 44,998,480 43,479,307 San Jacinto Mall 36,448,227 29,556,910 (6,891,317) Gulf Equities 794,353 5,882,460 5,088,107 Eastpoint Sec 2 11,090,955 26,952,670 15,861,715 Eastpoint Sec 3 410,995 13,530,532 13,119,537 Annexed 1,913 1,913 0 City 50,4131623 136,128,582 8597149959 2008 Baker Rd Ltd 382,189 15,205,617 14,823,428 Legna 14,523,828 45,211,023 30,687,195 San Jacinto Mall 36,448,227 29,556,910 (6,891,317) Gulf Equities 794,353 5,882,460 5,088,107 Eastpoint 22,945,195 40,093,614 17,148,419 Annexed 1,913 1,913 0 County 759095,705 135,9519537 60,855,832 363 Estimated Project Costs Estimated payments to the City of Baytown from the Zone will total $97,928 which includes a reimbursement of $32,128 that equals 5% of the increment revenues captured by the City for Zone administration and project management and a $65,800 reimbursement for costs associated with the provision of basic services in the residential area of the TIRZ. 364 BAYTOWN REINVESTMENT ZONE #1 FUND 216 BUDGET SUMMARY Actual Adopted Estimated Proposed 2009 -10 2010 -11 2010 -11 2011 -12 iources of Funding TIRZ Increment - City 523,054 548,943 528,673 642,559 TIRZ Increment - County 97,513 146,908 121,463 183,228 Investment Interest 4,356 4,651 660 500 Developer contribution - 1,195,851 2,750 1,450,000 Total Sources 624,923 1,896,353 650,796 2,276,287 Uses of Funding Zone Adm. & Project Mgmt. 22,342 27,800 25,252 15,000 Legal Services 7,630 7,000 8,757 7,000 Data Base Management - 2,700 2,925 2,700 Accounting Services 2002 (1,113,780) 2,750 2,750 Precinct Together 35,000 35,000 - - Developer Payments 570,749 425,000 271,683 117,000 TIRZ Fees (rooftops) 90,687 - 61,400 65,800 Miscellaneous - - - 85,011 Capital Improvements - 500,000 - 1,450,000 Debt Service 105,000 225,750 110,000 115,000 Interest on Bonds 60,375 - 229,282 108,388 Fiscal Agent Fees 2,500 2,500 5,000 5,000 Bond Issuance Costs - - - - City Services 74,830 95,297 28,397 86,550 To GOIS 66,160 - - Total Uses 1,035,273 1,321,047 745,446 2,060,199 Excess (Deficit) Sources Over Uses (410,350) 575,306 (94,650) 216,088 Working Capital - Beginning 1,292,259 881,909 881,909 787,259 Working Capital - Ending 881,909 1,457,215 787,259 1,003,347 365 CITY OF BAYTOWN Historical Tax Increment Schedule Historical Annexed Area Tax Increment Schedule Cumulative Taxable Annual Increment Value Increment 2001 Base Year $ - - 2005 Base Year $ 2002 (1,113,780) 24,916,896 2008 2003 8,720,900 39,506,358 2009 2004 22,414,670 2004 Base Year $ 1,913 $ 2005 23,495,527 2005 1,913 2006 23,495,527 2006 1,913 - 2007 39,199,728 2007 1,913 2008 49,008,746 2008 1,913 - 2009 63,444,780 2009 1,913 - 2010 72,916,059 2010 1,913 - 2011 85,714,959 2011 1,913 - 365 HARRIS COUNTY Historical Tax Increment Schedule Historical Annexed Area Tax Increment Schedule Annual axable ARM= Increment Value Increment 2005 Base Year $ - 2005 Base Year $ 1,913 $ 2008 24,916,896 2008 1,913 2009 39,506,358 2009 1,913 - 2010 48,570,605 2010 1,913 - 2011 61,535,481 2011 1,913 - 365 BAYTOWN S 366 CITY OF BAYTOWN CAPITAL IMPROVEMENT PROGRAM The Capital Improvement Program (CIP) Budget is the City's plan for the acquisition and construction of municipal public improvements. Projects included in the CIP program are usually expensive, non- recurring projects, which have a useful life spanning more than ten years. Project schedules and information presented in the City's annual budget represent the active and planned CIP projects. Capital Planning The Capital Planning process is an ongoing assessment of the needs of the community. The City has developed a comprehensive plan that provides the roadmap for new development and expansion. The departments submit capital project proposals that include both the cost of construction and recurring operational impact of the project to the operating budget. The projects are prioritized and ranked according to established criteria weighing such factors as public safety and welfare, regulatory compliance, economic development impact, and community needs and support. The CIP program is designed to maintain the City's infrastructure in accordance with the Texas Commission on Environmental Quality (TCEQ) guidelines and the City's objective to maintain infrastructure to a high standard. The public improvement projects will normally have a construction cycle or period from twelve to thirty-six months. Therefore, any impact to the operating budgets may not occur until the period(s) following the period in which construction was started. Capital Funding Funding for the current CIP program is provided primarily from three sources: 1) issuance of General Obligation (GO) bonds, supported or repaid by ad valorem property taxes, 2) issuance of Revenue bonds or Certificates of Obligation (CO), supported or repaid by water and wastewater utility revenue, and 3) sales tax revenue from the Municipal Development District (MDD). Secondarily, projects may be funded from other funds, intergovernmental revenues, developer contributions and interest income. Effect on Operating Costs The effect on operating costs in the current projects in the General Capital Improvement Program, Utility Capital Improvements Program and the MDD will have some or no impact on the operating budget. The three most significant projects are the Northeast Fire Station #6, the North Central Fire Station and Calypso Cove Aquatics Center. The Northeast Fire Station #6 and the North Central Fire Station which are both budgeted in the General Capital Improvement Program and will require additional personnel and operating costs. The maintenance and operating costs are $1,105,805 for the Northeast Fire Station #6 and $1,108,050 for the North Central Fire Station. The Calypso Cove Aquatics Center opened in May 2011 and maintenance and operating costs were $143,730. BUDGET OVERVIEW The 2011 -12 CIP project summary and attached narratives are provided for information. These projects are part of the overall comprehensive CIP program, which includes utility system projects and other general public improvements projects. The 2011 -12 projects in the Utility CIP program will be financed through Certificates of Obligation and General Obligation Bonds will support the voter approved General CIP Program. Projects funded either entirely or partially by the Municipal Development District (MDD) have been submitted to the MDD board for review and approval. 367 The CEP Budget is designed to annually review the development and continuing maintenance of the City's infrastructure. The relationship between the assessed valuation, outstanding debt, annual debt service requirements and general government expenditures as illustrated provide a basis of project consideration and funding. Revisions and amendments may be incorporated into the plan as desired by City Council. General Capital Improvement Program Before any general obligation bonds can be sold to fund capital projects, they must first be authorized by voters. Generally, a process is followed by which the City Council appoints a Steering Committee that decides how much additional general obligation debt can be issued based on factors such as projected revenue increases or decreases, anticipated increases or decreases in property values, and the impact of future bond sales on the property tax rate. After the committee decides the amount of debt that could be issued, a process determining which projects to put before the voters is undertaken. This process usually involves input from City staff and the public about needed projects, and cost estimates are developed for each project. Once the projects and their costs are determined, the City Council calls for the bond election and the voters determine which propositions are approved. After voter approval, the City is authorized to sell the bonds (usually over a period of years) for the propositions approved by the voters. In the November 2007 bond election, a bond program totaling $79,975,000 was approved. The tax rate impact for 2008 -09 to fund the debt service was $0.05 which was less than the $0.064 expected. A reassessment of the cash flow of projects related to Year Two and Year Three GO's led the City to defer approximately $12,600,000 of debt issuance until fiscal year 2011. This also allowed the deferring of related debt service costs, which in turn allowed the City to defer the associated tax increase. Future tax rate increases are anticipated however, they may be mitigated by the increases in assessed values related to new construction or increased values. The following is a description of all the General CEP projects in the 2007 bond program and their estimated costs. General Capital Improvement Program Proiects Summaries Streets & Sidewalks Improvements 1. Street Improvements The continuation of the City's annual street rehabilitation program and a physical condition survey of City streets. The survey will determine the streets in the worst physical condition and will assist in determining the next streets to be rehabilitated. $301,000,000 Operating Impact: Operating maintenance costs will be absorbed in General Fund when the project is completed. 2. Matching Funds for Harris County and Texas Department of Transportation TxDOT) Projects Matching funds for potential Harris County and TxDOT street and highway projects. $6,000,000 Operating Impact: No impact to annual operating budget. 3. Sidewalks Near Parks and Schools Construct sidewalks near parks and schools. Operating Impact: No impact to annual operating budget. $500,000 4. East Baker Road Extension Extending Baker Road and related utility, sidewalks and drainage improvements. $72100,000 Operating Impact: Operating maintenance costs will be absorbed in General Fund. Total Streets & Sidewalks Improvements 368 $43,600,000 Drainage Improvements 1. Drainage Improvements Install and upgrade drainage to mitigate street flooding and improve drainage conditions. $2,000,000 Operating Impact: Operating maintenance costs will be absorbed in General Fund. Total Drainage Improvements Public Safety Improvements $2,000,000 1. Northeast Fire Station #6 Construction of a Fire Station in the northeast area of the city. $3,006,600 Operating Impact. Personnel and operating maintenance costs were absorbed in the General Fund. 2. Radio System Upgrade Upgrade to a digital radio system for police, fire and other emergency services. $4,250,000 Operating Impact. Reduction in maintenance costs. 3. Replacement or Expansion of EMS Station on South Main Replace or expand the EMS Station on South Main. $980,000 Operating Impact: No impact to annual operating budget. 4. 911 Center and Fiber Upgrades Construction of a 911 Center and expansion of the fiber optic network. $9,500,000 Operating Impact: No impact to annual operating budget. 5. North Central Fire Station Construction of a Fire Station in the north central area of the City. $4,030,400 Operating Impact: Personnel and operating maintenance costs were absorbed in General Fund. 6. Public Safety Building Improvements Improvements to public safety buildings in the City. $600,000 Operating Impact: No impact to annual operating budget. 7. Siren Replacement and Additions Replace warning sirens and add additional six sirens sites along the IH 10 corridor. $418,000 Operating Impact: No impact to annual operating budget. Total Public Safety Improvements $22,785,000 Parks, Recreation and Beautification Improvements 1. Aquatics Master Plans Phases 1, 2 & 3 The Aquatic Needs Analysis has been completed and a Master Plan has been produced to further define the development in this recreational area. The final report provided information on utilization, feasibility of construction, and project cost estimates for aquatic facilities. The 2007 -08 budget funded the Engineering and Design and construction began in early 2009 on a multi- million dollar aquatics facility. The project was funded with $4 million authorized in the November 2007 bond election and MDD is funding the debt service on the additional $6 million in CO's which also provided funding for the project; the Pirates Bay Water Park opened in Summer 2010. Operating Impact: Personnel and operating maintenance costs are absorbed in the Aquatics Fund. 369 Phase 2 includes the replacement of the NC Foote Pool and Phase 3 includes construction of a new sprayground park and splash pads. $9,300,000 Operating Impact: Operating maintenance costs will be absorbed. 2. Park Land North of IH -10 Purchase of land north of 11-1- 10 for future park site. Operating Impact: No impact to annual operating budget. $525,000 3. Beautification Visual improvements to the gateways of the City and medians including Alexander Drive, Baker Road and Rollingbrook Drive. $1,005,000 Operating Impact: Operating maintenance costs will be absorbed. Total Parks, Recreation and Beautification Improvements $10,830,000 Bond Issuance Costs $760,000 Total General Capital Improvement Program , 79,975,000 Utility Capital Improvement Program The City of Baytown is the sole supplier of water and wastewater services in the city limits of the City of Baytown. The City accounts for all revenues and expenses of water and wastewater operations through a utility enterprise fund. This is classified as a proprietary fund, similar to the operation of a business. Revenues in the fund are generated by user fees, not property or sales taxes, which are separate and distinct from the General Fund of the City. The City also provides water and wastewater services in some areas of the City's extraterritorial jurisdiction (ETJ). Typically provision of utility services outside the City is pursuant to a contract with a municipal utility district. In 2003, the City Council adopted a policy defining its role in providing utility services outside the city limits. Due primarily to wastewater capacity concerns, this policy significantly limits any provision of utility services outside the City. In 2005, the City Council amended the policy to allow utility services to be provided to public educational institutions outside the city limits. The Utility Capital Program. During the budget process, the staff reviewed the current and future utility capital improvements and included additional items in the CIP. As an enterprise fund which operates on fees charged to customers, water and sewer rates may be increased as necessary to fund these much needed capital improvements. The following is a description of active and future Utility CEP projects and their estimated costs in the current program: Utility Capital Improvement Program Proiect Summaries Rehabilitation Projects 1. Miscellaneous Rehabilitation and Emergencies Provides funding for an annual program for rehabilitation and emergency sewer repairs throughout the City. $14,000,000 Operating Impact: No impact to annual operating budget. 2. Central District Wastewater Treatment Plant Rehabilitation Install bypass piping on influent head -works to prevent overflows during bar screen breakdowns, replace the 14- year -old mechanical bar screen and serpentex conveyor, replace administration building containing asbestos flooring and replace lift station motor control cabinet. $1,594,093 370 Operating Impact: It will improve service, but no operating impact. 3. Central District Wastewater Treatment Plant Lift Station Replace the existing lift station. $7,900,000 Operating Impact: It will improve service, but no operating impact. 4. West District Plant Expansion Expand the plant capacity in order to treat an additional four million gallons per day of sewage and provide additional capacity to allow for new development in the service area. $29,600,000 Operating Impact: It will improve service, but no operating impact. 5. Gulf Coast Lift Station Replace the existing lift station. $2,500,000 Operating Impact: It will improve service, but no operating impact. 6. Goose Creek Trunk Line Replace approximately 18,300 feet of 18 inch to 36 inch line utilizing the pipe bursting method. The current pipe is concrete and is severely deteriorated and is a major source of inflow and infiltration. Operating Impact. It will improve service, but no operating impact. $4,000,000 7. Steinman Lift Station & Force Main Rebuild the lift station to increase capacity, eliminate the bypass, and install a new force main. Operating Impact. It will improve service, but no operating impact. $7,44011000 8. Raccoon Lift Station Install new pumps and rehabilitation of existing wet well. $4,443,350 Operating Impact: It will improve service, but no operating impact. 9. Garth Road Lift Station Install new pumps, piping, control panel, and rehabilitation of existing wet well. $1,000,000 Operating Impact: It will improve service, but no operating impact. 10. West Main Lift Station Install new piping, control panel, rehabilitation of existing wet well, and move pumps to ground level. Operating Impact. It will improve service, but no operating impact. $1,500,000 11. Cedar Bayou Lynchburg Lift Station Install new pumps, piping, control panel, and rehabilitation of existing wet well. $1,019,847 Operating Impact: It will improve service, but no operating impact. 12. Slapout Gully Lift Station Install new pumps, rehab existing wet well, and move pumps to ground level. $300,000 Operating Impact: It will improve service, but no operating impact. 13. Hueh Wood Lift Station Increase wet well to accommodate a two -pump system. $300,000 Operating Impact: It will improve service, but no operating impact. 14. Collection Svstem Rehabilitation (includiniz Oakwood/Lee Heights and Pellv /Gulf Heiahts Subdivisions Replace 163,000 feet of 8 inch through 18 inch pipe utilizing the pipe bursting method. It will also include the rehabilitation and/or replacement of lift stations in various subdivisions. $29,150,000 Operating Impact: It will improve service, but no operating impact. 15. Cedar Bayou Lift Station Investigative Study /Construction The study will investigate and determine the best solution to increase the pumping capacity of the lift station with implementation of the plan to follow. $2,100,000 Operating Impact: No impact to annual operating budget. 371 16. Rehabilitation Force Main Rehabilitation Rehabilitate force main by using pipe bursting and/or open cut method. $500,000 Operating Impact: It will improve service, but no operating impact. 17. Central Heights Subdivision Rehabilitation The rehabilitation will replace the existing 6 inch and 8 inch sanitary sewer mains. $642,500 Operating Impact: It will improve service, but no operating impact. 18. Pinehurst Sanitary & Storm Sewer Rehabilitation The rehabilitation will replace the existing 6, 8 and 10 -inch sanitary sewer mains and along with the storm sewer piping. $4,900,000 Operating Impact: It will improve service, but no operating impact. 19. Water System Rehabilitation The replacement of existing cast iron, galvanized and asbestos cement pipes. $5,162,000 Operating Impact: It will improve service, but no operating impact. Total Rehabilitation Projects $118,051,790 System Improvement Projects 1. Water Tower at Sports Complex The proposed one million gallon water tower will be located on the northeast corner of the Wayne Gray Sports Complex adjacent to the Republic of Texas Plaza. The tower will enhance the City's overall water system. $2,400,000 Operating Impact: It will improve service, but no operating impact. 2. Baker Road and Bayway Water Tower Rehabs The rehabilitation will replace the interior and exterior coating of the tower and repair the minor corrosion on the tower. $650,000 Operating Impact: It will improve service, but no operating impact. 3. Water Tower Diffusers Modification of existing elevated water storage tanks to improve water circulation inside the storage tank. $450,000 Operating Impact: It will improve service, but no operating impact. 4. Water Line - Business Highway 146 - Goose Creek Bridge Replacement and upsizing of a water main that crosses the Goose Creek Bridge at Business Highway 146 and services all of Market Street. $300,000 Operating Impact: No impact to annual operating budget. 5. Baker Road Water Well Replacement Construction of a ground water well to replace an existing, failed well that provides raw water to the City of Baytown in citywide emergencies. $1,800,000 Operating Impact: It will improve service, but no operating impact. 6. Thompson Road Utility Relocation Relocation of existing municipal utilities in preparation for and coordination with a Harris County project for widening Thompson Road. BAWA contributed $500,000 funding for this project. $1,153,608 Operating Impact: It will improve service, but no operating impact. Total System Improvements Projects 372 $6,753,608 New Development /Other 1. North Main/IH -10 Utility This project will extend water and wastewater service along North Main Street from just north of Cedar Bayou Lynchburg Road to Wallisville Road, effectively opening up this area for future development. The project is under design and the easements have been acquired. The City issued Series 2007 Certificates of Obligation to finance the project. MDD will provide 100% funding for the 20 year debt service. $4,500,000 Operating Impact: It will improve service, but no operating impact. 2. Utility Building Offices Design and rebuild a new Utility Billing office to allow for adequate space to service citizens and accommodate staff. $1,000,000 Operating Impact: Operating maintenance costs will be absorbed. 3. Bond Issuance Costs Total New Development Projects /Other Total Utility Capital Improvement Program $1.847.000 $7,347,000 The Utility Capital Improvement Program provides for the issuance of various debt instruments to fund the projects. The following schedule depicts debt issues since fiscal year 2001 -02. Fiscal Year 2001 -02 2002 -03 2003 -04 2004 -05 2005 -06 2006 -07 2007 -08 Amount $ 5,415,000 $ 5,830,000 $11,980,000 $13,370,000 $31,930,000 $13,000,000 $29,500,000 A reassessment of the cash flow of current projects and the utilization of residual bond funds and interest earnings allowed the City to fund many of the fiscal year 2009 and later projects without issuing additional debt. The City has implemented a new utility rate structure to generate the funding required for the 2011 -12 budget. The new rate structure is designed to equitably distribute the costs of service and provide incentives for water conservation. Water and sewer rates were increased by 5.85 %, effective April 1, 2010. These rate increases were implemented as a result of a comprehensive Water & Sewer Utility Rate Study. The objective of this study included a Revenue Sufficiency Analysis to ensure sufficient annual revenues over a multi -year projection period in order to meet financial requirements for operation and maintenance costs, capital improvements, new debt service expenses, and to provide adequate working capital reserves. The Revenue Sufficiency Analysis recommended another 5.85% increase to be effective January 1, 2011 and in fiscal year 2012. The latest rate structure includes a "Customer Base Charge" of $3.05 for water and $3.05 for sewer for all customer types to recover the current cost of meter reading and maintenance, billing, and other customer service functions of the system. The "Base Facility Charge" is based upon meter size for all Non - Residential, Irrigation, and High- Volume User accounts and per physical dwelling unit for Single - Family and Multi- Family residential accounts. No monthly consumption allowance is included in the "Base Facility Charge." Single - Family Residential and Irrigation accounts are calculated using an inclining block, conservation rate structure. Residential sewer has a 12,000- gallon cap. The Water and Sewer Rates Table is depicted below. 373 The following key planning assumptions have been used to evaluate the needs for rate adjustments: • Growth in the water and wastewater customer accounts of 1.25% per year. • Inflation factors as follows: o 15% Health & Insurance 0 2% Salary Savings Rates Effective Service Rates Effective I" Billing Cycle in Individually Metered Single-Family Residential 4/1/2010 FY2012 Oct. 2011 Inside City 0 1% Transfers Water Monthly Customer Charge $ 2.88 $ 3.05 Water Monthly Base Facility Charge $ 6.00 $ 6.35 Water consumption rates: Up to 2,000 gallons per unit $ 2.05 $ 2.17 Between 2,001 - 6,000 gallons per unit $ 4.46 $ 4.72 Between 6,001 - 12,000 gallons per unit $ 5.35 $ 5.66 Between 12,001 - 18,000 gallons per unit $ 6.96 $ 7.37 Use over 18,000 gallons per unit $ 9.05 $ 9.58 Sewer Monthly Customer Charge $ 2.88 $ 3.05 Sewer Monthly Base Facility Charge $ 6.00 $ 6.35 Sewer consumption rates: Up to 2,000 gallons per unit $ 2.07 $ 2.19 Between 2,001 - 12,000 gallons per unit $ 4.49 $ 4.75 Outside City Water Monthly Customer Charge $ 5.76 $ 6.10 Water Monthly Base Facility Charge $12.00 $12.70 Water consumption rates: Up to 2,000 gallons per unit $ 3.08 $ 3.26 Between 2,001 - 6,000 gallons per unit $ 6.69 $ 7.08 Between 6,001 - 12,000 gallons per unit $ 8.03 $ 8.50 Between 12,001 - 18,000 gallons per unit $10.44 $11.05 Use over 18,000 gallons per unit $13.58 $14.37 Sewer Monthly Customer Charge $ 5.76 $ 6.10 Sewer Monthly Base Facility Charge $12.00 $12.70 Sewer consumption rates: Up to 2,000 gallons per unit $ 3.11 $ 3.29 15erween 2,001- 12,000 gallons per unit $ 6.74 Volume User Water consumption rate /1,000 gallons $3.29 $3.48 The following key planning assumptions have been used to evaluate the needs for rate adjustments: • Growth in the water and wastewater customer accounts of 1.25% per year. • Inflation factors as follows: o 15% Health & Insurance 0 2% Salary Savings o 10% Electric Service 0 5% Machinery, Equipment and Motor Vehicles 0 3% Salaries 0 3% Other Operations 0 1% Transfers • New and /or expanded programs. • Water Supply Costs: BAWA purchases raw water from the City of Houston. The raw water supply contract with the City of Houston is in effect through the year 2040, and sets the maximum amount of raw water to be delivered to the BAWA plant at 15.8 MGD without penalties. The surcharge for water purchased over the 15.8 MGD is nominal at this time. BAWA received notice of a rate increase (1.9 %) per 1,000 gallons effective April 1, 2011. 374 The Baytown Water Authority (BAWA) rates increased 9.5% effective October I, 2011. This increase will cover the increased cost of operations, including debt service, the purchase of raw water, and provide a reserve for future capital projects. • Planned Debt Issues: Any changes to the Utility CIP could impact future rates. 16.00% City of Baytown Water and Sewer Rate Increases 15.00% 14.00% 12.00% ........._......._._._..._.._...------ 10.00% .......... 8.00% _._._ — 7.00% 7.006 -- -- .-- .---------- -- -----_ 6.00% - -- --- --._ .........._.... --E- - 5.850/o- _5.850/0 5.859'0 - - ---- 4A0% - ---- -- - - - - -- ---- ._._.._ - 2.00% - - -- - -. _.____ ....... - I- OA0% 2005-06 2006 -07 2007 -08 2008 -09 2009 -10Eff. 2010 -IlEll. 2011 -12Eff. Adopted Adapted Adopted Adopted April 2010 Jan. 2011 Oct. 2011(ist Billing Cycle) Private Sewer Lines The City is experiencing inflow and infiltration (I &1) into its wastewater collection system from groundwater which causes the collection system and ultimately treatment facilities to exceed the capacity designed specifically for conveyance and treatment of wastewater. TCEQ has issued Notices of Violation for unauthorized discharges from the sanitary sewer collection system as a result of I &I into the system and mandated corrections. I &I problems result from defects in both public and private systems. The vast majority of this amount relates to public wastewater improvements. The City's Utility CIP identifies needed public system improvements but does not address private service lines. Homeowners are contributing significantly to I &I problems by not replacing broken or defective private sewer laterals between their homes and the City's system and by having uncapped clean outs or cross connections. The City Council expressed a desire to address I &I problems in the wastewater system by the repair of private service lines located between the public lines and the home. The I &I program started in fiscal year 2006 -07 funded by a program in the Water & Sewer Fund which sends out work crews to identify problem private lines through smoke testing and to notify the property owners of the need for repairs. In February 2007, City Council modified the City ordinance (Section 42 -63) to require a property owner to repair defective sewer services lines within 365 days after notification by the City and allows for a surcharge for noncompliance. Funds have been appropriated for low interest loans to assist certain qualified homeowners with financing for the needed improvements. Specifically, if a private sewer line becomes damaged, defective or deteriorated to the extent that it admits earth or surface or subsurface water or permits the escape of effluents, the City, when it becomes aware of such condition, shall send notice by certified mail to advise the property owner that repairs must be made within 365 days after receipt of such notice. 375 Economic Development Projects On May 5, 2001, in the general election, the citizens of the City of Baytown voted to authorize the creation of the Baytown Municipal Development District (MDD) and the imposition of a sales and use tax at the rate of one -half of one percent for the purpose of financing economic development projects that provide economic benefit and diversify the economic base of the community. The MDD has several projects underway that will play a significant role in the economic development and quality of life in the City. The projects include economic development improvements in the areas of streets, drainage, sidewalks signalization utilities and parks. The estimated costs are shown in the schedules following this summary and also included in the separate MDD budget document. The following is a description of all MDD 2011 -12 funded projects. PROJECTS 1. Development of New and Expansion of Existing Businesses and Industry A significant function of this budget allocation is the development of new and expansion of existing businesses. These projects are critically important in light of the State Implementation Plan's potential impact on the petro- chemical industry and underscore our need to diversify our economic foundation. $100,000 Operating Impact: If successful, it could bring in additional sales and property taxes or payments in lieu -of -taxes for the City. 2. Economic Development Foundation — Basic Service This provides continued funding for the basic economic development services contract with the Baytown Area/West Chambers County Economic Development Foundation (EDF). $200,000 Operating Impact: No impact to annual operating budget. 3. Economic Development Foundation — Special Projects The current MDD budget includes continued funding for a special projects contract with the EDF. The provisions of this contract are requested and approved on an annual basis. $100,000 Operating Impact: No impact to annual operating budget. 4. Property Acquisition for Economic Development This allocation provides funding to purchase property that may become available to be used for future economic development purposes. $100,000 Operating Impact: No impact to annual operating budget. 5. Downtown Redevelopment — Baytown Little Theater The Baytown Little Theater has purchased a tract on Texas Avenue where it plans to construct a new $5 million community theater. With the Lee College Performing Arts Center at the other end of the downtown district, this new theater will serve to anchor the east end of the district and provide additional stimulus for new or existing restaurants, bars and other entertainment and shopping venues. $500,000 Operating Impact: No impact to annual operating budget. 6. Land Acquisition for New Thoroughfares Funds to purchase rights -of -way for roadway development or expansion. $100,000 Operating Impact: No impact to annual operating budget. 7. State Infrastructure Bank Loan Revavment — Decker Drive to Hiahwav 146 S. Flvover The MDD financed a $1,000,000 loan from the Texas State Infrastructure Bank (SIB) for a Decker Drive to Highway 146 South flyover project. This funding, combined with matching funds from the November 2007 bond election, allowed for completion of the project. The current project funding eliminates the braided on and off ramps. The postponement of the construction of these ramps would 376 have impaired mobility in the area. The State matched the City's $2,000,000 contribution to provide the $4,000,000 necessary to complete all elements of this flyover. Eligible projects must be on the state highway system and be included in the Statewide Transportation Improvement Plan. $148,957 Operating Impact: No impact to annual operating budget. 8. Texas Avenue Streetscape Prot The budget includes continued funding for either direct expenditures or match for grants in subsequent years to enhance streets and sidewalks for economic redevelopment, community identity and beautification in the public rights -of -way of Texas Avenue. The expenditures may include roadway improvements, utilities, streetlights, trees, crosswalks, street furniture, and landscape plantings. $150,000 Operating Impact: No impact to annual operating budget. 9. Economic Development Cost Share with Developers This funding allows the City to have the ability to upsize utility lines installed by developers to meet future water and sewer needs for undeveloped areas serviced by the same lines. $100,000 Operating Impact: No impact to annual operating budget. 10. Northeast Wastewater Treatment Plant — Debt Service The confirmed growth and development within the City necessitated the design and construction of the Northeast Wastewater Treatment facility. The project is estimated at $28,500,000 with 60% ($17,100,000) of the funding from the MDD. The remaining 40% ($11,400,000) is funded from the Water and Sewer Fund. This allocation includes the current year principal and interest payment on multiple debt issuances by the Texas Water Development Board (TWDB) loan and Certificates of Obligation. The plant was completed in early 2009. The MDD revenue for this year reflects a one- time addition of approximately $600,000 from remaining TWDB bond interest earnings that can only be utilized for debt service payments. The net expense in this year's budget is $600,000. $1,195,193 Operating Impact: No impact to annual operating budget. 11. North Main/IH -10 Utility — Debt Service This economic development project extends water and wastewater service along North Main Street from just north of Cedar Bayou Lynchburg Road to Wallisville Road, effectively opening up this area for future development. As property owners connect to this line, they would be required to request voluntary annexation as a condition for tying on to this service. The initial user of this new service, and an impetus for additional development in this area, is the new GCCISD Memorial High School at Wallisville and North Main that opened in August 2008. This project is under design and the final design of the northern section is dependent on the coordination with Harris County on the North Main expansion and cooperation of the adjacent MUD. The City has issued the Series 2007 Certificates of Obligation to finance the total cost of the project which is estimated at $4,500,000. MDD will provide 100% funding for the 20 year debt service. $345,541 Operating Impact: It will improve service and there will be an impact to operating budget due to operational costs. 12. West District Plant Expansion — Debt Service The construction to expand the facility with a new 4.0 million gallon per day (MGD) treatment facility is underway. This expansion will increase the facility to 8 MGD. MDD has reimbursed the City for 60 %, or $1,200,000, of the design costs of approximately $2,000,000, which was authorized in the 2005 -06 and 2006 -07 budgets. The City issued Series 2008 Certificates of Obligation to finance the total construction costs of the project which is estimated at $27,600,000. MDD will provide 50% funding for the 20 year debt service. This allocation funds the current year debt service requirement. $990,491 Operating Impact: It will improve service and there will be an impact to operating budget due to operational costs. 13. Aquatic Facility — Debt Service The Aquatic Needs Analysis has been completed and a Master Plan has been produced to further define the development in this recreational area. The final report provided information on utilization, 377 feasibility of construction, and project cost estimates for aquatic facilities. The 2007 -08 budget funded the engineering and design work. Pirate's Bay Waterpark opened in 2010 and was funded with $4,000,000 authorized in the November 2007 bond election and the issuance of $6,000,000 in Certificates of Obligation in early 2010. MDD will fund the debt service on the $6,000,000 in CO's. $426,013 Operating Impact: Personnel and operating costs are absorbed in the Aquatics Fund. 14. Ba own Sports League Improvements The budget provides continued funding for various improvements at little league, pony league and soccer facilities including bleacher covers, backstops, paving, trails, lighting, and fencing repairs as needed. $25,000 Operating Impact: No impact to annual operating budget. 15. Land Acquisition — Future Parks The project provides funding to acquire future parkland. This is a continued set -aside of funds to provide an allocation to be used as land becomes available. $50,000 Operating Impact: No impact to annual operating budget. 16. Sports Complex Parking, Fields and Lighting) The project provides for continued funding to be used as needed for park lighting, trails, parking and field improvements at the Sports Complex. $125,000 Operating Impact: No impact to annual operating budget. 17. General Land Office /Coastal Management Program Grant Match Provide matching funds for an $81,000/$54,000 Coastal Management Program grant that will remove old pilings and other types of junk in the Tabbs Bay waterfront near Bayland Island. $54,000 Operating Impact: No impact to annual operating budget. 18. Basketball Court Cover This project will provide a roof over existing outdoor basketball court at NC Foote Park. The project will also include lighting improvements for the basketball court. $75,000 Operating Impact: No impact to annual operating budget. 19. Eddie Huron Park Improvements, Phase II This project will expand on the Phase I project completed in June 2011. The second phase will include the completion of a 2,200 foot long concrete loop multi -use trail, park benches, two picnic shelters complete with large grills and four picnic sites. $92,689 Operating Impact: No impact to annual operating budget. 20. Duke Hill Ouick Soccer Court A new soccer game has emerged in recent years. The game uses 1/2 of a tennis court to play 5 on 5 soccer. The game is quick, easy to play and is growing rapidly in popularity. The City plans to use the underutilized tennis courts located at Duke Hill Park on Barrymore Street to build two lighted courts. $8,030 Operating Impact: No impact to annual operating budget. 21. City Hall Courtyard Improvements Phase I The area between the Community Center and City Hall has long been in need of renovations. The improvements will include replacing the sun dial, a lighted flag pole, connecting trails, a gazebo and a trellis. $611283 Operating Impact: No impact to annual operating budget. 22. Project Administration & Overhead 378 $300,000 23. Unforeseen/New Initiatives This allocation provides flexibility to allow the Board to utilize MDD funds to secure grant funds when available and to enhance and expand the impact that the MDD has on the economic development of the community. It will also allow funding for inflationary increases on project cost estimates. $100,000 Total AMD 2011 -2012 Budget 379 Caul Improvement Program 2007 Approved by Voters on November 6, 2007, revisions: June 26, 2008; September 10, 2009; July 15, 2010; September 8, 2011 Proposition 1 $ 36,500,000 Proposition 2 22,785,000 Proposition 3 10,830,000 Projected Costs at 5% Inflation Per Year 2,000,000 Issue Costs 760,000 $ 79,975,000 Base Project 2007 Funding (To be Year 1 Year 2 Year 3 Year 4 Year 5 Year 6 Year 7 Authorized Project 1 increased for Inflation FY 2007 -08 FY 2008 -09 FY 2009 -10 FY 2010 -11 FY 2011 -12 FY 2012 -13 FY 2013 -14 Total Issuance Costs n/a $ 126,000 $ 138,000 $ 173,000 $ 180,000 $ 143,000 $ 760,000 Street Improvements $ 30,000,000 $ 5,000,000 $ 5,000,000 $ 5,000,000 $ 5,000,000 $ 5,000,000 $ 5,000,000 $ 30,000,000 Northeast Fire Station $ 2,892,000 $ 600,000 $ 2,406,600 [occupy] $ 3,006,600 Radio System Upgrade $ 4,000,000 $ 1,000,000 $ 2,100,000 $ 1,150,000 $ 4,250,000 Matching Funds for Harris $ 6,000,000 $ 1,000,000 $ 1,000,000 $ 4,000,000 $ 6,000,000 County and TxDOT Projects Construction of drainage $ 2,000,000 $ 400,000 $ 400,000 $ 400,000 $ 400,000 $ 400,000 $ 2,000,000 facilities Replacement or Expansion of $ 900,000 $ 100,000 $ 880,000 [occupy] $ 980,000 EMS Station on South Main Aquatics Master Plans Phases $ 8,750,000 $ 4,000,000 [MDD -$6m] $ 500,000 $ 3,100,000 $ 700,000 $ 1,000,000 $ 9,300,000 1 &2 911 Center and Fiber $ 8,000,000 $ 225,000 $ 275,000 $ 1,000,000 $ 8,000,000 $ 9,500,000 Upgrades Extension of Baker Road $ 6,000,000 $ 750,000 $ 6,350,000 $ 7,100,000 Park land north of 1 -10 $ 500,000 $ 525,000 $ 525,000 Sidewalks near Parks and $ 500,000 $ 100,000 $ 100,000 $ 100,000 $ 100,000 $ 100,000 $ 500,000 Schools North Central Fin: Station $ 3,587,000 $ 400,000 $ 3,630,400 $ 4,030,400 Beautification $ 1,000,000 $ 171,000 $ 167,000 $ 167,000 $ 167,000 $ 167,000 $ 166,000 $ 1,005,000 Public Safety Building $ 580,000 $ 600,000 $ 600,000 Im rovements Siren Replacement and $ 418,000 $ 418,000 $ 418,000 Additions $ 75,127,000 11 $ 12,815,000 $ 10,773,600 1 $ 1,842,000 $ 9,685,000 $ 7,040,000 1 $ 18,126,400 $ 19,693,000 1 $ 79,975,000 Proposition 1 $ 36,500,000 Proposition 2 22,785,000 Proposition 3 10,830,000 Proposition 4 7,100,000 Proposition 6 2,000,000 Issue Costs 760,000 $ 79,975,000 UTILITY CAPITAL IMPROVEMENT PROJECTS SUMMARY Active and Future Projects Project Description Years 1 -5 2007 Year 6 2008 Year 7 2009 Year 8 2010 Year 9 2011 Year 10 2012 Year 11 2013 Year 12 2014 Year 13 2015 Year 14 Total Rehabil at%n Pro ects Miscellaneous Rehab & Emergencies-Sewer S 5,000 000 S 1,000,000 S 1,000,000 S 1,000,000 $ 1,000,000 $ 1,000,000 S 1,000,000 $ 1,000,000 $ 1,000,000 $ 1,000,000 $ 14,000,000 Central District W/W Plant Im ry Design 1,144,093 - 450,000 - 1,594,093 Central District W/W Plant Lift Station - 400,000 500,000 7,000,000 7,900,000 West District Plant Expansion (Debt Svc on 50% of year 7 costs funded by MDD ) 2,000,000 - 27,600,000 - 29,600,000 Gulf Coast Lift Station 2,000,000 - 500,000 - 2,500,000 Goose Creek Trunk Line 4,000,000 - - - - - 4,000,000 Steinman Lift Station & Force Main 200,000 740,000 - 6,500,000 - - 7,440,000 Raccoon Lift Station 43,350 - - 300,000 400,000 3,700,000 - 4,443,350 Lift Stations - Various -PER's - - - - - - - Garth Road Lift Station - - - 1,000,000 1,000,000 West Main Lift Station - - 1,500,000 - - 1,500,000 Cedar Bayou Lynchburg Lift Station 19,847 - - - 1,000,000 1,019,847 Slapout Gully Lift Station - - 300,000 - 300,000 Hugh Wood Lift Station - - - - 300,000 - - 300,000 Collection System Rehabilitation - - 4,000,000 8,000,000 8,000,000 8,000,000 28,000,000 Oakwood / Lee Heights Subdivision - - - 700,000 - 700,000 Pell / Gulf Hill Subdivsion - - - 450,000 - 450,000 Force Main Rehabilitation - - 500,000 - 500,000 Cedar Bayou Lift Station Investigative Stud / Const - 100,000 - 2,000,000 - 2,100,000 Central Heights Subdivision Rehabilitation - - 642,500 - - - 642,500 Pinehurst Sanitary & Storm Sewer Rehabilitation - - 700,000 4,200,000 - - 4,900,000 Water System Rehabilitation - - - 1,000,000 1,000,000 1,000,000 1,000,000 1,000,000 5,000,000 Missouri Street from Utah to Huggins - 36,000 - - 36,000 Creek Bend to Hillhurst - - 75,000 - - - 75,000 North Main from Cedar Bayou to Highway 146 - - 22,000 - - 22.000 Maryland from Kentucky to Missouri - - - 29,000 - - 29,000 Total Rehabilitation Projects 8,207,290 7,000,000 29,300,000 3,632,500 3,262,000 26,900,000 7,750,000 11,000,000 11,000,000 10,000,000 118,051,790 Utility System Improvement Protects Water Tower at Sports Complex - 200,000 2,200,000 - - 2,400,000 Baker Rd and Bayway Water Tower Rehabs - - - - 650,000 - 650,000 Water Tower Diffusers - 450,000 - - - 450,000 Water Line - business 146 -Goose Creek Bride 300,000 - - - 300,000 Baker Road Water Well Replacement - 300,000 1,500,000 - 1,800,000 Thompson Rd Utility Relocation 5453,631 in Yr 8 BAWA - 453,631 699,977 - 1,153,608 Total Utility System Improvement Projects - 1,053,631 2,849,977 2,200,000 650,000 - 6,753,608 New Development Erg lects/Other North Main/1 -10 Utility (Debt Svc on this project 100% funded b MDD 4,500,000 - - - 4,500,000 Utility Billing Offices (New building) - - 1,000,000 1,000,000 Issue Costs 1,247,000 - 200,000 - - 200,000 100,000 100,000 100,000 100,000 2,047,000 Total New Development Projects/Other 1,247,000 4,500,000 200,000 - 200,000 1,100,000 100,000 100,000 100,000 7,547,000 Total S 9,454,290 S 11,500,000 S 30,553,631 S 6,482,477 S 5,462,000 S 27,750,000 S 8,850,000 S 11,100,000 S 11,100,000 S 10,100,000 S 132,352,398 w 00 .r MUNICIPAL DEVELOPMENT DISTRICT MDD PROGRAM FUND BUDGET SUMMARY - PROJECTED WORKING CAPITAL Fiscal Y jbar 2010 -11 Estimated revenue growth for p rojacted years: 1.6% N Actual Expenditures Cary- forward Adjusted Allocation Total Allocation Estimated Carry- forward New Allocation Total Allocation Projected Pro ected Pro ected Pro ected Projected through 9130109 2008 -09 2009.10 2009 -10 200940 200940 201041 2010 -11 2011.12 2012 -13 201344 2014 -15 2016.16 Beginning working capital $ - $ 7,691,880 $ 1,164473 $ 7,691,880 $ 7,691,880 $ 5,946,876 $ 292,107 $ 5,946,876 $ 528,364 $ 271,126 $ 295,049 $ 103,512 $ 37,322 Revenues Sales Taxes 29,356,243 4,300,000 4,300,000 4,240,340 - 4,240,000 4,240,000 4,304,000 4,369,000 4,435,000 4,502,000 4,570,000 Interest on Investments 1,328,575 75,000 75,000 10,000 - 10,000 10,000 10,000 10,000 10,000 10,000 10,000 Contributions & Miscellaneous 682.181 - 267,400 - 59,402 59,402 20,000 20,000 20,000 20,000 20,000 Total MOD Revenues 31.366.999 4,375,000 4,375.000 4,517,740 - 4,309,402 4,309,402 4,334 000 4,399,000 4 465,000 4,532,000 4,600,000 Expenditures Economic Deve/o ment Pro acts Development of New and Expansion of Existing Businesses and Ind 668,042 419,708 100,000 519,708 443,661 76,047 100,000 176,047 100,000 100,000 100,000 100,000 100,000 Econ Development Foundation - Basic Economic Development Services 900,000 - 200,000 200,000 200,000 200,000 200,000 200,000 200,000 200,000 200,000 200,000 Econ Development Foundation - Special Economic Development Projects 271,618 94,081 75,000 169,081 4,436 164,645 100,000 264,645 100,000 100,000 100,000 100,000 100,000 Econ Development Foundation - Special Economic Development Pro ec is -SBRLF 100,000 110,000 110,000 110,000 - 110,000 Property Acquisition for Economic Development 55,168 444,832 300,000 744,832 417,856 326,976 100,000 426,976 100,000 100,000 100,000 300,000 300,000 Unified Land Development Code 37,500 - 15,000 15,000 15,000 15,000 - - - Subtotal 2,032,328 1 068,621 690,000 1,758,621 1,065,953 692,668 500,000 1,192,668 500,000 500.000 500,000 700,000 700,000 Streets, Drainage, Sidewalks & Si nalization Pro acts Baker Road Extension - Land Acquisition 113,792 5,027 - 5,027 - 5,027 5,027 - - - Garth RoadAndependence Signal 193,604 - - - - - - - Land Acquisition for New Thoroughfares 588,000 100,000 688,000 688,000 100,000 788,000 100,000 100,000 100,000 100,000 100,000 North Main/Alexander Signal Synchronization 403,399 477,983 - 477,983 361,973 116,010 116,010 - - - - Sidewalk- Raccoon Drive 137,242 - - - - - State Infrastructure Bank Loan Repayment Decker Drive Main Lanes 2,642,346 - 377,478 377,478 377,478 - - - -- State Infrastructure Bank Loan Repayment Decker Dr to 146 South flyover $1 nun 149,000 151,000 149,000 300,000 148,9571 151,043 2,086 148,957 149,000 149,000 149,000 149,000 149,000 Texas Avenue - Streetscape Project 205,151 534,849 150,000 684,849 102,395 582,454 150,000 732,454 150,000 150,000 150,000 150,000 150,000 Land Acquisition - John Martin Road Realignment 26,700 - 350 350 350 - - - - Transportation Master Plan 225,000 75,000 300,000 75,000 225,000 225,000 - - Subtotal 3,871,234 1,981,859 851,828 2,833,687 1,066,153 1,767,534 247,914 2,015448 399,000 399,000 399,000 399,000 399,000 utfiffiv Pro ects Baker Road/North Main Sanitary Sewer Study & Construction 1,116,447 37,587 - 37,587 37,587 - Economic Dev. Cost Share with Developers to U size New Utilities - 1,113,285 400,000 713,285 - 713,285 50,000 763,285 50,000 50,000 50,000 50,000 50,000 NE WW Treatment Plant Debt Service (60 %- 2005 & 2006 TWDB & 2006 CO's ) 3,709,284 1,166,168 1,166,168 1,166,168 1,192,128 1,192,128 1,195,193 1,199,080 1,201,581 1,208,315 1,214,694 N. MaiN1-10 Utility W &S Debt Service- ($4.5mm - 2007 CO's ) 710,717 352,049 352,049 352, 049 349, 003 349,003 345,541 341,665 340,252 338,631 340,847 West District Plant Expansion Debt Service - (50% - 2008 CO's ) 1,237,426 - 978,968 978,968 1 978,968 985,752 985,752 990,491 997,844 1,002,966 1,009,356 1,014,619 N. Main / 1-10 Utility 2ND Baptist Church 143,230 - - - - U size Sewer Line - Cheddars 500 ,000 500,000 500,000 - - West District Plant Expansion Design 541,398 541,398 - 541,398 - 541,398 - - Subtotal 6,917,104_ 1,692,270 2 597185 4 289 455 3,034,772 1,254,683 2,576,883 3,831,566 2,581 225 2,588.589 2,594 799 2,606,302 2,620,160 MUNICIPAL DEVELOPMENT DISTRICT MDD PROGRAM FUND BUDGET SUMMARY - PROJECTED WORKING CAPITAL Fiscal Year 201041 Estimated revenue growth for protected years: 1.5% Actual Expenditures Carry- forward Adjusted Allocation Total Allocation Estimated Carry- forward New Allocation Total Allocation Projected Projected Projected Projected Projected through 9130109 2008 -09 2009 -10 2009.10 2009 -10 2009.10 2010 -11 2010 41 2011 -12 2012 -13 2013 -14 2014 -15 2015 -16 Parks Projects Aquatic Master Plan Implementation: Engineering, Design and Construction 515,701 34,299 34,299 34,299 - - - Aquatics Master Plan Phase 1 & 2 Construction Debt Svc on $6mm 110,000 349,600 459,600 84,635 374,965 63,348 438,313 426,013 437,488 427,738 437,888 426,713 Arboretum Education and Park - - 360.000 - 113aytown Sports L League Ire mvements 250,342 145,858 25,000 170,85 8 54,612 116,246 25,000 141,246 25,000 25,000 25,000 25,000 25,000 Baytown Nature Center Entryway and Misc. Improvements 701,630 193,092 193,092 129,001 64,091 110,000 174,091 110,000 - - Goose Creek Stream, Phase IV (80% Match CMAQ _ $1,089,535 ) 487,627 109,783 109,783 109,783 - - - Goose Creek Stream - Trails, Docks and Picnic Shefters 125,000 125,000 125,000 125,000 - - - Gray Center Renovations: Girls and Adult Softball Complex 3,299,973 2,355 2,355 2,355 - - - - Jenkins Park Bridges 2 71,900 86,100 158,000 158,000 - 158,000 - - Jenkins Park Parkin Lot 215,743 215,743 140,000 75,743 75,743 - - - Land Acquisition - Future Parks 34,942 73,139 50,000 23,139 23,139 50,000 73, 139 50 ,000 50,000 50,000 50,000 50,000 uisition - Wa a Gra Park - 100,000 100,000 100,000 - - uisition - Jenkins Park anion 405,109 - - - aster Plan U ate 100,000 100,000 36,273 63,727 63,727 rk Construction - Unidad Park 180,192 6,864 6,864 6,864 - - om lex Parkin , Fields and Li htin I 122,808 2,192 125,000 127,192 127,192 - 125,000 125,000 125,000 125,000 unds not s c 125,000 - 125,000 125,000 125,000 250,000 125,000 - 50,000 50,000 ark Trail 49,000 49,000 20,852 28,148 - 28,148 - - - s Center Improvements add AC/Heating) 13,258 - 13,258 13,258 - 13,258 - - - Subtotal 5,998,324 1,161,740 851,443 2,013,183 845,866 1,167,317 498,348 1,665,665 861,013 637,488 912,738 642,888 501,713 Total MDD Projects 18,818,990 5,904,490 4.99D,456 10,894 946 6,012,744 4,882,202 3,823,145 8,705,347 4,341,238 4.125,077 4,406,537 4,348.190 4,220,873 Other Project Administration and Overhead 1,287,500 - 250,000 250,000 250,000 250,000 250,000 250,000 250,000 250,000 250,000 250,000 Unforeseen/New Initiatives 22,704 622,917 149,650 772.567 772,567 - 772,567 - - - 100,000 Subtotal 1,310,204 622,917 399,650 1,022,567 250,000 772,567 250,000 1,022567 250000 250,000 250,000 250,000 350,000 Total MDD Expenditures 20,129,194 6,527,407 5,390,106 11,917,513 6,262,744 5,654,769 4,073,145 9,727,914 4,591,238 4,375,077 4,656,537 4,598,190 4,570,873 Revenues over under expenditures 11,237,804 6,527,40 1,015,106 ,542,513 1,745,004 5,654,769 236,257 5,418,512 257,236 23,923 191,53 66,190 29,127 Ending working capital $ 11,237,804 $ 1,164,473 $ 149,367 $ 149,367 $ 5 946,876 $ 292,107 $ 528,364 IS 528,364 $ 271,126 $ 295,049 $ 103,512 $ 37,322 $ 66,449 W 00 W BAYTOWN S 384 CITY OF BAYTOWN MISCELLANEOUS FUNDS OVERVIEW This section consists of various funds designated for a single purpose. The presentation is a matter of information. Authorization is received by a grant, contractual arrangement, legislative requirement or budget appropriation in other funds. The funds presented are as follows: • Street Maintenance Sales Tax (Fund 211) In 2001 the Texas Legislature passed House Bill 445, which allows cities to raise their local sales tax rate by 0.25 percent if the funds are dedicated to street maintenance and repair. On May 15, 2004, in the general election, the citizens of the City of Baytown voted to authorize the imposition of a street maintenance sales tax. This sales tax must be reapproved every four years by voters or it will expire. In May 2008, Baytown citizens overwhelmingly reapproved the sales tax in order to continue this beneficial program. This fund will account for the revenues collected from this sales tax and may only be used to maintain and repair municipal streets that exist when the tax is adopted. 0 Community Development Block Grant Fund (Fund 270) CDBG is funded through grants from the Department of Housing and Urban Development under its Entitlement Program and is used to carryout the initiatives of developing viable communities within the City of Baytown. The City's initiatives under this program are to provide decent housing, suitable living environment, and expanding economic opportunities for low- and moderate - income persons within the CDBG targeted areas. • Capital Replacement Fund (Fund 350) The Capital Replacement Fund (CRF) was established to improve and maintain the City's non - infrastructure capital, including, but not limited to, such items as vehicles, equipment, computer software and hardware. Items included in the CRF are usually expensive, non - recurring items that have a useful life that spans more than one year. Funding is provided through capital lease payments from other funds and interest income. • General Capital Improvement Program Fund (Fund 351) The General Capital Improvement Program Fund (CIPF) was established in 1998 to provide pay -as- you -go funding for the City's General Capital projects. The CIPF can be used to offset the impact of debt issued for capital improvements. • Water & Sewer Capital Improvement Program Fund (Fund 527) The Water & Sewer Capital Improvement Program Fund (WSCIPF) was established in 2003 to provide pay - as- you -go funding for the City's Water & Sewer Capital projects. The WSCIPF can be used to offset the impact of debt issued for capital improvements. • Water & Sewer Impact Fee Fund (Fund 529) On August 26, 2004, City Council adopted Ordinance number 9854, authorizing an impact fee for the City. The fee is intended to ensure the provision of adequate public facilities to serve new development in the service area by requiring each such development to pay its pro rata share of the costs of water and wastewater capital improvements necessitated by and attributable to such new development. 385 CITY OF BAYTOWN MISCELLANEOUS FUNDS OVERVIEW • Bayland Island Operations Fund (Fund 540) The activity relating to the leasing of facilities at Bayland Island is recorded in the Bayland Island Operations Fund. These funds are used to maintain the facilities and service the Alternate Minimum Tax (AMT) debt issued in 1992. A lease for the operation of the marina was executed in 2002. • Medical Benefits Fund (Fund 560) The Internal Service Risk Management Fund for medical benefits includes premium payments and claims for the City's self-funded health and dental program. The budget includes a rate increase effective January 1, 2006, which will increase the City's portion by 31.5 %; retirees and employees' contributions, will increase by 25 %. The Major Budget Issues section includes additional information on rate changes. The City fully funds a reserve for claims incurred but not reported and maintains adequate reserves to cover unexpected spikes in plan costs. The target reserve level for the Medical Benefits fund is to maintain between a 90 to 120 days reserve to cover unexpected spikes in plan costs. • Workers Compensation Fund (Fund 561) The Internal Service Risk Management fund for workers compensation includes activities associated with the administration of the City's self - funded workers compensation program. The target reserve level for the Workers Compensation Risk Management fund is to maintain between a 90 to 120 days reserve to cover unexpected spikes in plan costs. The City funds a reserve for claims incurred but not reported. • Other Miscellaneous Funds This section includes other funds with restricted uses. These are budgeted for the use of all available funds received to date. As new monies are received throughout the budget year, they will be presented to Council for acceptance and appropriation. ❖ Municipal Court Special Revenue Fund (Fund 201) Municipal Court Building Security SB 182 amended § 102.107 of the Texas Code of Criminal Procedure to allow the Municipal Court to impose a $3.00 fee on all misdemeanor convictions in order to cover the costs of providing building security. This fee provides funding for personal services for the bailiff in the City of Baytown's Municipal Court. Municipal Court Technology SB 601 amended §102.0172 of the Texas Code of Criminal Procedure to allow the Municipal Court to impose a $4.00 fee on all misdemeanor offenses in order to purchase computer enhancements, such as computer systems; computer networks; imaging systems; electronic kiosks; electronic ticket writers; and docket management systems. This fee provides funding for the purchase of technological enhancements for the City of Baytown's Municipal Court. RAP Program This program is funded by a $25 mandated fee which is added to all municipal court cases in which the defendant takes over thirty days to pay for assessed fines. Half of the twenty five dollar fee is retained by the city, the other half is sent to the state. The City of Baytown has primarily used their portion of the payment to fund our juvenile alternative sentencing program (R.A.P.). The R.A.P. program which stands for Responsibility, Accountability, and Pride is a community service program. Juveniles are supervised 386 CITY OF BAYTOWN MISCELLANEOUS FUNDS OVERVIEW and perform community service (clean -up, graffiti, trash pickup, mowing of yards, washing cars) in lieu of payment of assessed fines. ❖ Parks and Recreation Special Revenue Fund (Fund 209) This fund accounts for special contributions from individual and corporate groups dedicated to special programs within the Parks and Recreation Department that are not part of the normal operating budget. ❖ Hazmat/Homeland Security Special Revenue (Fund 210) Weapons of Mass Destruction/Hazardous Materials This program will account for expenses and revenues associated with responses to incidents involving hazardous material spills outside the City or on behalf of non - residents. ❖ Police Forfeitures (Fund 225) Special funds designated for programs outside the normal operating police budget. Funds are received through forfeitures of seized funds and contributions. ❖ Family/Youth Programs (Fund 226) Drug Awareness Resistance Education (D.A.R.E.) Project This program provides Gangs and Drugs educational training to middle school students within the local independent school district. This educational training is provided by officers from the City of Baytown's Police Department and is funded 50/50 through an intergovernmental partnership with the Goose Creek Consolidated Independent School District and the City of Baytown. Child Safety Fees and DARE Donations provide the City's share for this project. Pursuant to Article 102.014 of the Texas Code of Criminal Procedure, the County assesses a Child Safety Fee in the amount of $25 against drivers that receive violations in school zones and remits the fee to the City monthly. Victims of Crime Act (VOCA) This grant program funds 80% of one domestic violence - counseling position within the Police Department. The City provides 20% matching funds for other expenses through local funds. The counselor assists domestic violence victims by responding to the crime scenes, providing immediate counseling and referral services and if needed, hospital accompaniment. Additionally, guidance is given to victims on the various legal steps within the criminal justice system such as crime victims' compensation issues, protective orders, and court accompaniment. ❖ Police Academy Fund (Fund 228) The academy provides in- service training to City of Baytown police officers as well as providing training to new recruits and officers from other agencies. This program is funded by the Law Enforcement Officer Standards and Education Organization (LEOSE), fees charged to participating students, General Fund and a grant from the Houston - Galveston Area Council. ❖ Odd Trust and Agency Fund (Fund 231) This fund is to account for funds received from the local industrial plants for the City to provide fire fighting and rescue services to the plants that are not included as a part of the Fire Department's operating budget. 387 CITY OF BAYTOWN MISCELLANEOUS FUNDS OVERVIEW ❖ Library Grant Fund (Fund 266) This fund accounts for local grant funds pass- through the State of Texas Library and the Texas State Library & Archives Commission (TSLAC). The grant funds are restricted to provide funds to maintain, improve, and enhance local library services, and to provide Texans who are not residents of a particular local community access to and services from the many participating public libraries in Texas. Contributions and donations fund special library programs, not a part of the normal operating budget. •o' Summer Youth Job Program Fund (Fund 280) This fund is to account for funds received from local businesses and individuals in support of the Mayor's Summer Job Program. The primary use of these funds is to provide funding for the major's initiatives to support the students who participate in the summer job program within the City. ❖ Emergency Management Fund (Fund 291) Local Emergency Planning Committee (LEPC) This program is mandated by SARA Title III and is funded by contributions received from the various plants with matching funds from the City of Baytown General Fund. The LEPC board meets to make recommendations for expenditure of these funds. It is used primarily to provide hazardous material education awareness to the City of Baytown; plants located in the industrial district; as well as in the Extra Territorial Jurisdiction (ETJ). ❖ Baytown Nature Center Fund (Fund 296) The Baytown Nature Center is 420 -acre special use facility designed for passive recreation. It is a nature preserve to be used for fishing, birding, hiking, picnicking and environmental education, and consists of upland wooded areas, salt marshes, trails, fishing piers and educational pavilions. Funding is provided by user -fees and donated funds for special purposes. ❖ Wetlands Education and Recreation Center Operating Fund (Fund 298) Lee College, Goose Creek ISD, local industry, private contributions, and the City of Baytown fund this Parks and Recreation Department's initiative. It provides environmental education and recreation to both youth and adult citizens. ❖ Wetlands Education and Recreation Center Fund - Special Projects (Fund 299) Special contributions from Industry or other groups dedicated for the Wetlands Education and Recreation Center for improvements or activities. 388 CITY OF BAYTOWN STREET MAINTENANCE TAX FUND 211 BUDGET SUMMARY for Fiscal Year 2011 -12 Actual Budget Estimated Carry- Budget Total 2009 -10 2010 -11 2010 -11 forward 2011 -12 Allocation BEGINNING WORKING CAPITAL Revenues Sales Tax Interest on Investments TOTAL REVENUES TOTAL AVAILABLE RESOURCES Expenditures Asphalt Mill & Overlay Crack Seal and Joint Repair Concrete Street Repair Crosby Cedar Bayou & Needlepoint New Capital Project Initiatives TOTAL EXPENDITURES ENDING WORKING CAPITAL $3,832,998 $ - $ 3,112,551 $ 2,941,863 $ - $ 2,941,863 2,364,439 2,343,000 2,350,000 - 2,300,000 2,300,000 8,138 7,000 4,960 - 5,000 5,000 2,372,577 2,350,000 2,354,960 - 2,305,000 2,305,000 6.205.575 2.350.000 5.467.511 2.941.863 2,305.000 5.246.863 2,337,263 1,500,000 1,444,783 - 250,000 200,966 334,337 300,000 879,899 421,424 - - - 300,000 - 3,093,024 2,350,000 2,525,648 $ 3,112,551 $ - $ 2,941,863 843,569 1,500,000 1,107,158 - 148,830 600,000 500,000 2,099,557 2,600,000 $ 842,306 $ (295,000 2,343,569 1,107,158 748,830 500,000 $ 547 389 BAYTOWN S Kilo CITY OF BAYTOWN COMMUNITY DEVELOPMENT BLOCK GRANT FUND 270 BUDGET SUMMARY BY FUND Actual Budget Estimated Adopted 2009 -10 2010 -11 2010 -11 2011 -12 Revenues CDBG - Entitlement $ 830,917 $ 898,051 $ 830,917 $ 749,347 Program Income 65,318 67,431 65,318 69,645 Total Revenues 896,235 965,482 896,235 818,992 Expenditures 192 - - - Bay Area Homeless Services CDBG Administration 139,426 153,612 128,612 154,112 Owner- Occupied Housing Rehabilitation 229,836 472,914 437,914 468,517 Residential Sewer Line Repair/Replace 14,918 21,600 11,600 15,600 Substandard Structures Abatement (Demolition) 145,282 187,190 177,190 85,116 Code Enforcement - - - - Senior/Disabled Transportation 53,341 65,712 55,712 60,000 Homebuyers' Counseling Workshops 3,200 6,500 6,500 5,800 Homebuyers' Assistance Program 91,675 96,976 86,976 97,347 Adult Literacy Project 27,720 - - - Our Promise for West Baytown - - - 4,000 Habitat for Humanity 8,933 - - - Baytown Family YMCA Swim Safe 3,000 3,000 3,000 4,500 Baytown Family YMCA Youth Sports - 7,000 7,000 7,000 New Horizon Family Center 3,278 11,250 6,250 - Baytown Resource Center 6,854 12,000 12,000 9,000 Sidewalk, Curb & Alleyway Repairs 40,215 - - - Pass Then Play At Pirates Bay 192 - - - Bay Area Homeless Services - 5,200 5,200 - Central Heights Park - 41,443 415443 - Christian Womens Job Corp - - - 55000 Goose Creek Park Hike and Bike - 40,394 40,394 - Baytown Evening Optimist - - - 35000 Communities in School - 5,000 5,000 5,000 Total Expenditures 767,871 1,129,791 1,024,791 923,992 Excess (Deficit) Revenues Over Expenditures Available for Reprogramming- Beginning Available for Reprogramming- Ending 128,364 (164,309) (128,556) (105,000) 105,192 233,556 233,556 105,000 $ 233,556 $ 69,247 $ 105,000 $ - * CDBG- Entitlement Grant approved by City Council Resolution No 2147, 07- 14 -11. 391 CITY OF BAYTOWN CAPITAL REPLACEMENT FUND (CRF) 350 BUDGET SUMMARY Actual Budget Carry Forward Estimated Carry Forward Budget 2009 -10 2010 -11 Prior Years 2010 -11 2011 -12 2011 -12 Sources Principal $ 550,000 $ 647,299 $ - $ 647,299 $ - $ 620,082 Interest on receivable 58,853 44,913 - 44,913 - 44,913 Interest on investments 7,181 10,000 - 6,000 - 10,000 Grants and Contributions 150,000 - - - - - Operating Transfers In - 350,000 - 350,000 - - Total Sources 766,034 1,052,212 - 1,048,212 - 674,995 ITS 250,000 - - - - - Animal Services 106,694 1122250 - - - - Fire Department 287,925 127,029 33,606 601,682 - - Garage - 2,044 - - 2,044 2,044 Emergency Management - 89,000 - - 89,000 89,000 Public Works Admin. - 28,050 28,050 - 56,100 56,100 Streets/Drainage - 34,872 - - 34,872 34,872 Traffic 31,898 5,233 5,233 - 10,466 10,466 Parks - - - - - - Sanitation Fund 77,350 27,056 4,406 - 31,462 31,462 Water & Sewer Fund 383,182 22,356 22,454 - 44,810 44,810 Promotional - 2,395 35,450 3,891 33,954 33,954 Bayland Island Fund 200,000 - 200,000 - 200,000 200,000 BAWA Operations 105,149 319,851 - 244,000 75,851 75,851 Total CRF Uses 11442,198 770,136 329,199 849,573 578,559 578,559 Net source /use of resources (676,164) 282,076 198,639 96,436 Budget to GAAP adjustment 727,705 Budgetary Funds Available - Beginning 906,985 958,526 958,526 1,157,165 Budgetary Funds Available - Ending 958,526 1,240,602 1,157,165 1,253,601 Outstanding Advances 1,223,182 1,161,828 596,659 - Total CRF Resources $ 2,181,708 $ 2,402,430 $ 1,753,824 $ 1,253,601 392 CITY OF BAYTOWN CAPITAL REPLACEMENT FUND (CRF) 350 CAPITAL LEASE LIST Actual Budget Estimated Adopted Div. Description 2009 -10 2010 -11 2010 -11 2011 -12 10710 ITS Windows IBM Blade Server - end in 2011 20070 Animal Services Modular Office Space & Remodel (pmt 4 of 4) 20230 Fire Operations Replacement of Fire Station #5 (pmt 6 of 7) 20305 Emg. Mgmt - Admin Replace Storage Building (pmt 3 of 4) 20410 EMS Ambulance - end in 2011 30010 Public Works Adm Garage Roof 30110 Streets Dozer - end in 2011 223,455 2 Replacement of 1996 Patch Truck (pmt 3 of 5) 30210 Traffic Control Bucket Truck 30320 Building Services 1/2 Ton Truck - end in 2011 50210 Parks Groundmaster Mower 60010 Library Library Renovations (pmt 5 of 5) 30410 Water Distribution Vactor Truck (pmt 4 of 5) 29,377 - 1/2 Ton Truck - end in 2011 32,354 3 Replace of 1996 6500 Wash Trailer (pmt 3 of 4) 30610 Construction 2 1/2 Ton Utility Truck (pmt 4 of 4) 30710 BAWA Operations BAWA Plant Improvements (pmt 3 of 6) 32010 Solid Waste Op. Picker Truck (pmt 4 of 4) 7,283 7 Green Center Renovations - paid off by CIPF 7,282 - 2 Ton Truck (pmt 3 of 5) Replace Front Loader (pmt 1 of 4) Replace Picker Truck (pmt 1 of 4) 50320 Promotional Arts Center Renovation (pmt 3 of 4) 53020 Bayland Island Op. Dredging for Bayland 2009 (pmt 4 of 5) Total for Capital Leases $ 19,538 $ $ 19,538 $ $ 19,538 $ $ - 32,966 3 32,966 3 32,966 3 32,966 140,762 1 140,762 1 140,762 1 140,762 22,455 2 22,455 2 223,455 2 22,455 23,319 2 23,319 2 23,319 - - 22,933 - - - - - - 29,377 2 29,377 2 29,377 - - 32,354 3 32,354 3 32,354 3 32,354 36,244 - - - - - - 7,283 7 7,282 7 7,282 - - 1 ,931 - - - 57,589 57,589 57,589 57,589 61,097 61,097 61,097 61,097 11,195 11,196 11,196 - 27,753 27,753 27,753 27,753 23,276 23,276 23,276 23,276 71,748 71,747 71,747 71,747 38,794 38,794 38,794 38,794 12,931 19,005 - - 25,000 18,923 18,923 18,923 - - - 41,250 - - - 41,250 12,932 12,932 12,932 12,932 41,847 41,847 41,847 41,847 $ 764,324 $ 692,212 $ 673,207 $ 664,995 393 393 CITY OF BAYTOWN CAPITAL IMPROVEMENT PROGRAM FUND (CIPF) 351 BUDGET SUMMARY for Fiscal Year 2011 -12 Actual Budget I Estimated Carry - forward I Budget I Total 2009 -10 2010 -11 2010 -11 2010 -11 2011 -12 Allocation Fund balance - beginning $ 8,318,043 $ 7,841,984 $ 7,841,984 $ 6,499,961 $ 921,164 $ 7,841,984 Revenues Interest on Investments Transfer in for Capital Improvements Recovery of Damages FEMA Reimbursement Contributions Contributions from Special Districts Capital Lease Proceeds Donation for Fire Fighters Memorial Transfers for Marina Reconstruction - Match Miscellaneous Total Revenues Expenditures Art League Building Repairs Brunson Theater Fagade Repair Bus Shelters CIP Project Management City Hall Expansion FY 2008 Communication Shop Repairs Demolition of Buildings Purchase of 707 Denby Dumpster Enclosures - City Wide Firefighters Memorial Fire Radio Replacement (FCPEMD) Fire Station #5 - Replacement Bldg Fire Training Grounds (FPCEMSD) General CIPF Hurricane IKE -City Repairs Hurricane IKE- Transfer Reimb General Fund Hurricane IKE- Reserve Remaining Gen Fund Marina Reconstruction Matching Funds Landfill Erosion Control Lee Drive Renovation Library Network Cabling Median Beautification New Capital Project Initiatives Park Imprv- Miscellaneous Park Street Property Number 1106 Park Street Property Security Items City Hall - Roof Repair Roof Repair Fire Station 2 Public Facilities Repairs Public Works Emergency Generators Revitalization of Downtown- Matching Prog Satcom System for EOC Software -New World Energy Efficiency Project Aquatics - Trails and Miscellaneous Council Chambers Renovations City Hall Security System Street / Median Improvements Recycle Center Improvements City Gateway Project Supplemental for Capital Project Texas Avenue Streetlights- Donuts Total Expenditures Excess (deficit) revenues over expenditures Fun* &lance - ending 55,065 65,000 11,000 - 11,000 11,000 1,613,646 540,000 571,400 - 540,000 540,000 500,420 - - - - - - - 15,471 - - - 1,000 - 200 - - - 925,000 450,000 450,000 - 450,000 450,000 100,000 - - - - - 349,771 - - - - - 25,000 61,788 61,788 - - - 3,569,902 1,116,788 1,109,859 - 1,001,000 1,001,000 105,393 158,661 158,661 - - - 42,032 - - - - - 6,002 81,786 44,742 37,044 - 37,044 151,649 333,514 207,739 125,775 230,000 355,775 7,451 - - - - - 23,875 - - - - - 218,693 384,112 66,040 318,072 - 318,072 50,589 50,589 - - - 100,000 - 100,000 - 100,000 2,916 - - - - - - 425,000 121,763 303,237 100,000 403,237 867 - - - - - 16,065 1,305,138 15,039 1,290,099 350,000 1,640,099 2,955 98,245 - - 200,000 200,000 22,779 647,376 20,506 626,870 - 626,870 3,000,000 500,000 500,000 - 500,000 500,000 - 725,000 - 725,000 (500,000) 225,000 11,201 638,839 150,892 487,947 150,000 637,947 - 162,440 - 162,440 - 162,440 4,820 99,111 - 99,111 - 99,111 69,855 - - - - - 4,843 - - - - - - 500,000 - - 500,000 500,000 20,812 - - - - - - 300,000 - 300,000 - 300,000 22,694 - - - - - - 319,922 236,238 83,684 - 83,684 - 22,042 22,042 - - - 23,042 312,160 - 312,160 - 312,160 35,099 394,901 386,053 8,848 - 8,848 - 125,000 40,850 84,150 - 84,150 27,912 37,088 11,572 25,516 - 25,516 52,600 496,400 243,660 252,740 252,740 172,406 - - - - - - 100,400 40,384 60,016 - 60,016 - 100,000 - 100,000 - 100,000 - 60,600 60,600 - - - - 40,000 11,644 28,356 - 28,356 - 100,000 60,000 40,000 - 40,000 - 10,000 2,268 7,732 - 7,732 - 400,000 - - 400,000 400,000 - 600 600 - - - 4,045,961 9,028,924 2,451,882 5,578,797 1,930,000 7,508,797 (476,059) (7,912,136) (1,342,023) (5,578,797) (929,000) (6,507,797) $ 7,841,984 $ (70,152) $ 6,499,961 $ 921,164 $ (7,836) $ 1,334,187 CITY OF BAYTOWN WATER & SEWER - CAPITAL IMPROVEMENT PROGRAM FUND (CIPF) 527 BUDGET SUMMARY for Fiscal Year 2011 -12 Revenues Interest on Investments Bay Oaks Harbor Assessment FEMA Reimbursement Total Revenues Expenditures Hurricane IKE -W &S Repairs Hurricane IKE -Reimb W &S Fund Hurricane IKE- Reserve Trans Fr W &S Fund New World Software New Capital Project Initiatives Total Expenditures - 579,401 - 579,401 - 579,401 Carry- - Total Actual Budget Estimated Forward Budget Allocation 2009 -10 2010 -11 2010 -11 2010 -11 2011 -12 2011 -12 $ 30,568 $ 20,000 $ 21,000 $ - $ 20,000 $ 20,000 31,453 38,000 30,000 - 31,000 31,000 52,849 - - - - - 114.870 58.000 51.000 - 51.000 51,000 - 579,401 - 579,401 - 579,401 1,500,000 - - - - - - 150,000 - 150,000 - 150,000 250,000 - - - - - - 1,535,940 - 1,535,940 50,000 1,585,940 1,750,000 2,265,341 - 2,265,341 50,000 2,315,341 Excess (Deficit) Revenues Over Expenditures (1,635,130) (2,207,341) Fund Balance - Beginning 4,550,479 2,915,349 Fund Balance - Ending $ 2,915,349 $ 708,008 $ 51,000 1 (2,265,341) 15,349 2,966,349 $ 701 1,000 (2,264,341) 701,008 2,966,349 $ 702,008 $ 702,008 395 CITY OF BAYTOWN WATER & SEWER - IMPACT FEES 529 BUDGET SUMMARY for Fiscal Year 2011 -12 Expenditures N. Main/I -10 Utility Design N. Main/I -10 Utility ROW & Easements Capital Improvement Plan Update New Capital Project Initiatives Total Expenditures Revenues Over (Under) Expenditures Fund Balance - Beginning Fund Balance - Ending 396 Carry- Actual Budget Estimated Budget Allocation 2009 -10 2010 -11 2010 -11 - $ 30,000 Revenues - 250,000 250,000 _ 17Rn nnn Interest on Investments $ 32,547 $ 35,000 $ 22,340 $ Impact Fees 195,269 250,000 626,273 4,237,033 Total Revenues 227.816 285.000 648.613 5,095,065 Expenditures N. Main/I -10 Utility Design N. Main/I -10 Utility ROW & Easements Capital Improvement Plan Update New Capital Project Initiatives Total Expenditures Revenues Over (Under) Expenditures Fund Balance - Beginning Fund Balance - Ending 396 Carry- 808,032 Total forward Budget Allocation 2010 -11 2011 -12 2011 -12 - $ 30,000 $ 30,000 - 250,000 250,000 _ 17Rn nnn 7Rn nnn 105,933 808,032 228,711 579,321 - 579,321 - - - - 300,000 300,000 - 50,000 50,000 - - - - 4,237,033 - 4,237,033 200,000 4,437,033 105,933 5,095,065 278,711 4,816,354 500,000 5,316,354 121,883 (4,810,065) 369,902 (4,816,354) (220,000) (5,036,354) 4,815,960 4,937,843 4,937,843 5,307,745 5,307,745 $ 4,937,843 $ 127,778 $ 5,307,745 $ 491,391 $ (220,000) $ 271,391 Revenues CITY OF BAYTOWN BAYLAND ISLAND OPERATIONS FUND 540 BUDGET SUMMARY BY FUND Actual Budget Estimated Adopted 2009 -10 2010 -11 2010 -11 2011 -12 Lease of Facilities $ 3,006 $ 6,012 $ - $ - Interest on Investments 666 1,200 - - Miscellaneous Revenues - - - - Total Revenues 3,672 7,212 - - Expenditures Supplies - 800 300 800 Maintenance 14,932 16,220 5,960 16,220 Services 15,843 17,781 1 5,881 17,781 Sundry 32,005 - - - Total Operating 62,780 34,801 22,141 34,801 Capital Outlay - 41,847 41,847 41,847 Transfers Out 245,000 45,000 45,000 - Total Expenditures 307,780 121,648 108,988 76,648 Excess (Deficit) Revenues Over Expenditures (304,108) (114,436) (108,988) (76,648) Working Capital - Beginning 490,553 186,445 186,445 77,457 Working Capital - Ending $ 186,445 $ 72,009 $ 77,457 $ 809 397 CITY OF BAYTOWN MEDICAL BENEFITS FUND 560 BUDGET SUMMARY BY FUND Revenues Employer Contributions Employer Retiree Contributions Employee Contributions Interest Income COBRA Insurance Retiree Contributions Miscellaneous Expenditures Actual Budget Estimated Adopted 2009 -10 2010 -11 2010 -11 2011 -12 $ 7,877,959 $ 6,072,000 $ 5,072,688 $ 6,784,119 - 973,500 1,300,000 1,744,536 - 2,023,000 2,023,000 2,326,450 19,155 23,000 16,500 17,500 390,512 436,800 495,888 502,320 955 - - - Total Revenues 8,288,581 9,528,300 8,908,076 11,374,925 Office Supplies 59 200 200 200 Special Services 136,124 133,900 133,900 135,000 Travel & Reimbursables 1,537 3,500 - - Association Dues - 200 225 225 Claim Payments 7,636,940 8,393,000 7,661,240 8,391,000 Administrative Fee on Ins. 1,474,010 1,470,000 1,642,414 1,470,000 Flexible Spending 5,216 - 246,591 300,000 Medical Services 2,975 - - - Total Expenditures 9,256,861 10,000,800 9,684,570 10,296,425 Excess (Deficit) Revenues Over Expenditures (968,280) (472,500) (776,494) 1,078,500 Working Capital - Beginning 2,748,759 1,740,480 1,740,480 963,986 Adj. converting Budget Basis to GAAP (39,999) Working Capital - Ending $ 1,740,480 $ 1,267,980 $ 963,986 $ 2,042,486 No. of Working Capital Days 69 46 36 72 398 CITY OF BAYTOWN WORKERS COMPENSATION FUND 561 BUDGET SUMMARY BY FUND Actual Budget Estimated Adopted 2009 -10 2010 -11 2010 -11 2011 -12 Revenues Departmental Billings $ 358,173 $ 393,877 $ 381,363 $ 535,312 Interest Income 7,269 8,500 6,471 6,000 Miscellaneous 20,122 - - - Total Revenues 385,564 402,377 387,834 541,312 Expenditures Personnel Services 70,051 68,120 68,568 72,463 Supplies 33,588 42,873 41,895 42,873 Maintenance - 200 - - Services 33,015 35,000 35,000 35,000 Education & Training 266 2,700 1,875 2,675 Claim Payments 317,995 440,000 485,889 440,000 Stop Gap Insurance - - - 112,000 Administrative Fee on Ins. 981440 112,000 109,400 - Unforeseen/New Initiatives - 50,000 - 50,000 Total Expenditures 553,355 750,893 742,627 755,011 Excess (Deficit) Revenues Over Expenditures (167,791) (348,516) (354,793) (213,699) Working Capital - Beginning 993,518 815,930 815,930 461,137 Adj. converting Budget Basis to GAAP (9,797) Working Capital - Ending $ 815,930 $ 467,414 $ 461,137 $ 247,438 No. of Working Capital Days 538 227 227 120 399 Fund # 201 209 210 225 226 228 231 266 280 291 296 296 298 299 400 CITY OF BAYTOWN OTHER MISCELLANEOUS FUNDS Fund Name Municipal Court Special Revenue Parks & Recreation Special Revenue Hazmat/Homeland Security Police Forfeitures Family & Youth Programs Police Academy ODD Trust & Agency Library Special Revenue Summer Youth Job Program Emergency Management/LEPC Baytown Nature Center Baytown Nature Special Projects Wetlands Education and Recreation Center Wetlands - Special Projects Balance FY 2011 -12 Balance 10/1/2011 Revenues Appropriations 9/30/2012 $ 8,050 $ 136,898 $ 144,948 $ - 148,933 23,948 172,881 - 207,515 3,000 210,515 - 83,581 1,850 85,431 - 43,618 354,100 397,718 - 1,041 217,443 218,484 - 186,598 345,270 531,868 - 30,045 50,500 80,545 - 21,584 75,000 96,584 - 67,659 33,600 101,259 - 34,934 89,131 124,065 - 58,735 30,224 88,959 - 34,513 247,280 281,793 - 171,939 101,000 272,939 - $ 1,098,745 $ 1,709,244 $ 2,807,989 $ -