No preview available
_FY 09-10 COB Adopted BudgetCJ> �A AYTOW wr� City of B Texas P I Lim O�EyNS MAY2010 LJ "40 F9 4 8� r � s N' J j r O Pirates Bay Water Park Revised 1/22/2009 BAYTO W N, Tx LI �re�f Wayne Gray Sports Complex .gym BAYMN ��❑ aM ASSOtietes, Inc. S i Annual Program of Services Fiscal Year Ending September 30, 2010 CITY OF BAYTOWN 2401 Market Street ' P.O. Box 424 NWOW V Baytown, Texas 77522 -0424 qu I www.baytown.org CJ> �A AYTOW wr� City of B Texas P I Lim O�EyNS MAY2010 LJ "40 F9 4 8� r � s N' J j r O Pirates Bay Water Park Revised 1/22/2009 BAYTO W N, Tx LI �re�f Wayne Gray Sports Complex .gym BAYMN ��❑ aM ASSOtietes, Inc. S i Annual Program of Services Fiscal Year Ending September 30, 2010 CITY OF BAYTOWN, TEXAS ANNUAL PROGRAM OF SERVICES 2009 -10 ADOPTED BUDGET as submitted to MAYOR AND COUNCIL by Garry Brumback, City Manager September 10, 2009 This budget will raise more total property taxes than last year's budget by $834,688 (4.5 %) and of that amount $536,736 is tax revenue to be raised from new property added to the tax roll this year. MAP OF THE CITY OF BAYTOWN, TEXAS Maior Venues from Baytown, Texas NASA/Johnson Space Center, Houston, Texas — 25 minutes Houston, Texas — 30 minutes Hobby Airport, Houston, Texas — 34 minutes Reliant Park, Houston, Texas — 35 minutes Bush Intercontinental Airport, Houston, Texas — 45 minutes Galveston, Texas (coastline) — 55 minutes CITY OF BAYTOWN ELECTED OFFICIALS Lena R. Yepez Council Member District 9 Scott Shel'ey Council Member District 2 Mayor Stephen H. DonCarlos BAWOW c Lynn Caskey, 11 Mayor Pro Tern Council Member, District 5 David McCartney Council Member District 6 Brandon Capetillo Council Member District 3 Terry Sain Council Member District 4 ft CITY OF BAYTOWN, TEXAS PRINCIPAL CITY OFFICIALS Garry Brutnback City Manager Bob Leiper Deputy City Manager Kevin Troller Assistant City Manager Ignacio Ramirez City Attorney Cynthia Pearson Director of Finance Keith Dougherty Police Chief Shon Blake Fire Chief Darryl Fourte Director of Public Works /Utilities Bill Vola Emergency Management Coordinator Dick Carter Director of Engineering Kelly Carpenter Director of Planning & Development Services Scott Johnson Director of Parks & Recreation Asim Khan Director of Information Technology Services Mike Lester Director of Health & Emergency Medical Services Carol Flynt Director of Human Resources & Civil Service Katherine Brown City Librarian Leticia Garza City Clerk Acknowledgments The preparation of the budget on a timely basis could not have been accomplished without the efforts and dedication of the budget staff, Andrea Deaton, Assistant Director of Finance, Renea Dobbs, Treasurer and Teri Roche', Budget Officer. We would like to express our appreciation to our staff and other personnel from various departments who assisted in its preparation. 61 BAYI�QL�U1V iMA EMPLOYEE MISSION STATEMENT CITY OF BA.YTOWN, TEXAS PRIDE IN PUBLIC SER DICE IS THE CORNERSTONE OF OUR COMMITMENT TO EXCELLENCE We pledge to be responsive to the decisions of our elected officials and to the needs of our citizens. This will grow through open and effective communication among the council, the citizens, and the employees. We commit ourselves to serving the best interests of the people of our community through courteous and efficient service. We dedicate ourselves to the highest ideals of honor and integrity in our relationships with the public. We strive to maintain a progressive, enthusiastic, and creative approach to our- work This is our professional responsibility. We affirm the dignity and worth of every service rendered by city employees. BAYTOIAN EFFICIENT SE'R VICE TODA Y - ENTHUSIASM FOR TOMORR0W VA CITY OF BAYTOWN ORGANIZATION CHART I Citizens I City Council Boards and Commissions BAYTO[AiN 1111 City° M1lanager Legal =CM: agementf Lions Municipal Co .lodge Fire EEI-tul Assistant City lla ger 4 N Police F.ngine Works Fiscal Operations Human Resources Planning & Utilities information Teehnology Library Development Se"ices Services (ITSy Parke & Recreation Capital Projects I F77bfl l City Clerk t-Otb & iA'IS illumcipal Gaurt BAYTO[AiN 1111 CIS GOVERNMENT FINANCE OFFICERS ASSOCIATION Distinguished Budget Presentation Award PRESENTED TO City of Baytown Texas For the Fiscal Year Beginning October 1, 2008 �1-1, ofpp-� The Government Finance Officers Association of the United States and Canada (GFOA) presented a Distinguished Budget Presentation Award to City of Baytown, Texas for its annual budget for the fiscal year beginning October 1, 2008. In order to receive this award, a governmental unit must publish a budget document that meets program criteria as a policy document, as an operations guide, as a financial plan, and as a communications device. This award is valid for a period of one year only. We believe our current budget continues to conform to program requirements, and we are submitting it to GFOA to determine its eligibility for another award. vii viii CITY OF BAYTOWN ANNUAL PROGRAM OF SERVICES BF1 m, ADOPTED BUDGET 2009 -10 TABLE OF CONTENTS Map of City of Baytown, Texas List of Elected Officials Principal City Officials Mission Statement Organization Chart GFOA Distinguished Budget Presentation Award Table of Contents Reader's Guide Reader's Guide Budget Calendar Overview of the City of Baytown Financial Policies Budget Glossw,y Manager's Message Manager's lklessaQe "Fechnical Adjustments NLijw- Budget Issues Report General Fund General Debt Service Fund I lotel[Motel fund Water and Sewer Fund Sanitation Fund Storm Water utility Central Services Garage Fund Warehouse Operations Funded Supplemental Requests Funded Capital Requests Unfunded Supplemental Requests Unfunded Capital Requests Baytown 2025 Comprehensive Plan - Annual Report & Strategic Action Plan Budget Summaries Budget Summary Comparison - Comparison of 2009 Budget to 2010 Adopted Budget Summary Comparison -Consolidated Summary of Fund Balances Summary of All Fund Types - Comparative Schedule of Budgets for 2010 Summan, of Governmental Fund Types - Comparative Schedule of Budgets for 2010 Governmental Fund Expenditure Detail for Fiscal Year 2010 General Fund - Budget SulllFllan• by fund Assessed Valuation, Estimated Ad Valorem Collections and Ad Valurcm Tax Rate Distribution General Debt Service Fund - Budget Summary by Fund I lotellMotel Fund - Budget Summary by Fund Summary of Proprietary Fund "Types - Comparative Schedule of Budgets for 2010 Proprietary Fund Expenditure Detail for Fiscal Year 2010 Water and Sewer Fund - Budget Summary hr Fund Sanitation Fund - Budget Summary by Fund ii iv vi vii 11 14 23 31 33 40 40 43 44 46 46 46 47 50 51 56 57 59 69 70 71 72 73 77 78 79 80 81 82 85 86 CITY OF BAYTOWN ANNUAL PROGRAM OF SERVICES BAY7CiW1V ADOPTED BUDGET 2009-10 TABLE OF CONTENTS Page Storm Water Utility Fund - Budget Summary by Fund 87 Garage Fund - Budget Summary by Fund 88 Warehouse Operations Fund - Budget Summary by Fund 89 General Fund 175 Organization Chart 91 Budget Summary by Fund (revenues & Expenditures by Type) 92 Budget Summary by Fund (Revenues & Expenditures by Function) 93 General Fund Revenue Summary 94 Revenue Detail 95 Budget Summan, by Department 97 Budget Summary by Account 98 General Fund Program Summaries and Departmental Budgets General Administration 102 Fiscal Operations 104 Legal Services 106 Information Technology Services 108 Planning and Development Services 110 Human resources 112 City Clerk 115 City Facilities 119 General Overhead 120 Police 122 Fire 126 Emergency Management 131 Emergency Medical Services 134 Public Works Administration 136 Streets and Drainage 138 Traffic Control 141 Engineering 144 Public I lealth 147 Parks and Recreation 150 Sterling Municipal Lihrary 155 Transfers Out 154 General 'Debt Serviee Fund Budget Summary by Fund 161 Assessed Valuation, Estimated Ad Valorem Collections and Ad Valorem Tax Rate Distribution 162 Assessed Valuations, Tax Levy and Collections - Last Ten Fiscal Years 163 General Long "Germ Debt Principal and Interest Requirements As of October 1, 2009 164 General Long Term Debt Schedule of Fiscal Year 2009 -10 Requirements 165 Statement of Banded Indebtedness Fiscal Year 2009 -10 166 Hotel /Motel Fund Organization Chart 173 Budget Summary by Fund 174 Program Summary 175 Service Level Budget 176 Budget 2009 -10 Programs 178 CITY OF BAYTOWN toANNUAL PROGRAM OF SERVICES Qr1YllR�i1' ADOPTED BUDGET 2009 -10 TABLE OF CONTENTS 217 Garage Fund Budget Summary by Fund Page Water and Sewer Fund 224 Organization Chart 179 Budget Summan' by Fund (Revenues K Expenditures by Type) 180 Budget Summary by Fund (Revenues & Expenditures by Function) 181 Revenue Detail 182 Budget Summary by Department 183 Summary by Account 184 Water and Sewer Fund Program Summaries and Departmental Budgets Utility' Billing and Collections 186 Water and Sewer General Overhead 189 Water Operations 190 Wastewater Operations 192 Utility Construction 194 'rransfers Out 197 Summary of FY 2009 -10 Debt Requirements 199 Combined Water and Sewer Debt. All Series 200 Detail Debt Amortization Schedules 201 Sanitation Fund Organization Chart 207 Budget Summary by Fund 208 Solid Waste Program Summary 209 So id Waste Service Level Budget 2I0 Storm Water Utility Fund Organization Chan 213 Budget Summary by Fund 213 Storm Water Program Summary 215 Storm Water Utility Service Level Budget 216 Central Services Garage Fund Organization Chart 217 Garage Fund Budget Summary by Fund 219 [enrage Operations Program Summary 224 Garage Operations Service Level Budget 221 Warehouse Operations Fund Organization Ch,ui 223 Warehouse Operations Fund Budget Summary by Fund 22.1 Warehouse Operations Program Summary 225 Warehouse Operations Service Level Budget 226 Ordinances Budget Adoption Ordinance 227 Solid Waste Collections Rate Change Ordinance 229 Adopting the Rate and Tax Levy Ordinance 232 Ratifying the Property Tax Increase Ordinance 23.4 Salary Schedules All Funds I :Summary of Full -time Positions b� Department & Fund 235 Schedule of Full -time Budgeted Positions 236 rndnotes for Personnel Changes 246 CITY OF BAYTOWN ANNUAL PROGRAM OF SERVICES BAYICiGI+�' ADOPTED BUDGET 2009 -10 TABLE OF CONTENTS � P9 Grade Structure 2003 -10 251 Salary Schedules 252 Statistical Section Net Assets by Components Last Six Fiscal Years 256 Changes in Net Assets Last Six Fiscal Years 258 Changes in Net Assets Last Six Fiscal Years (Continued) 260 Tax Revenues by Source. Governmental Activities Last Sit Fiscal Years 262 Fund Balance, Governmental Funds Last Six Fiscal Years 264 Changes in Fund Balances, Governmental Funds Last Six Fiscal Years 266 Tax Revenues By Source, Governmental Activities Last Six Fiscal Years 268 Assessed Value and Estimated Actual Value of Taxable Property Last Six Fiscal Years 270 Property Tai: Rates - Direct and Overlapping Governments Last Ten Fiscal Years 272 Principal Property Taxpayers Current Year and Five Years Ago 275 Property Tax Levies and Collections Fast Ten Fiscal Years 276 Ratios of Outstanding Debt By Type Last Six Years 278 Ratios of General Bonded Debt Outstanding Last Ten Years 280 Direct and Overlapping Governmental Activities Debt As of September 30, 2008 283 Legal Debt Margin Information Last Six Fiscal Years 284 Pledged- Revenues Coverage ( Water and Sever Fund) Last Ten Years 286 Demographic and Economic Statistics Last Six Fiscal Years 288 Principal Employers Current Fiscal Year and Five Years Ago 291 Full-Time Equivalent City Employees By Function/Program Last Six Fiscal Years 292 Operating Indicators by Function /Program Last Six Fiscal Years 294 Capital Asset Statistics By Function /Program Last Six Fiscal Years 296 Component Units Baytown Area Water Authority Organization Chart 299 Baytown Area Water Authority Board of Directors 300 Baytown Area Water Authority - Manager's Message 301 Baytown Area Water .Authority Major Budget Issues 303 Baytown Area Water Authority Budget Summary by Fund 305 BAWA - Capital Improvement Program Fund Budget Summary by Fund 518 306 Baytown Area Water Authority Program Summary 307 Baytown Area Water Authority Service Level Budget 308 Baytown Area Water Authority Revenue Bonds Long Term Debt Amortization Schedules 310 Baytown Area Water Authority Revenue Bonds Detail Debt Amortization Schedules 311 Baytown Area Water Authority Untreated Water Rates & Treated Watcr Rates 313 Baytown Area %%'atcr Authority - City of I Fouston's Notification of Increased Water Rates 314 Baytown Area Water Authority Ordinance 315 Crime Control and Prevention District (CCPD) Board Members 318 Crime Control and Prevention District (CCPD) Budget Summary by Fund 206 3I9 Crime Control and Prevention District (CCPD) Base Level Footnotes 320 Crime Control and Prevention District (CCPD) Ordinance 321 Fire Control, Prevention and I:niergcncy Medical Services District (FCPEMSD) Board Members 32.1 Fire Control, Prevention and Emergency Medical Services District (FCPEMSD) Budget Summary by Fund 207 325 Fire Control, Prevention and Emergency Medical Services District (FCPEMSD) Special District - Fire - 20701 326 Fire Control, Prevention and Emergency Medical Services District (FCPEMSD) Special District - Fire - 20702 327 Fire Control, Prevention and Emergency Medical Services District (FCPEMSD) 2007 -08 Base Level Footnotes 328 Dire Control. Prevention and Eniergency Medical Services District (FCPEMSD) Ordinance 329 Municipal Development District Members 332 Municipal Development District - Manager's Message 333 Municipal Development District Major Budget Issues 335 CITY OF BAYTOWN ANNUAL PROGRAM OF SERVICES BAY[QfV1V ADOPTED BUDGET 2009.10 TABLE OF CONTENTS — Page Municipal Development District Program Fund Budget Summary for Fiscal Year 2009 -10 339 Municipal Development District - Supplemental Information Included for Planning Purposes 343 Municipal Development District Program Fund Budget Summary - Projected Working Capital 344 Municipal Development District Detail Debt Amortization Schedules 346 Municipal Development District Resolution 350 Baytown Reinvestment Zone # 1 Fund 216 Budget Summary 351 Baytown Reinvestment Zone #I Fund 216 Budget Summary by Fund 353 Capital Improvements Capital Improvement Program Budget Overview 355 Capital Improvements Program 2007 - Approved by Voters on November 6, 2007, revisions: June 26, 2008, September 10, 2009 (with FYI 0 Budget) 368 Utility Capital Improvement Projects Summary Active and Future Projects 369 Municipal Development District Program Fund Budget Summary - Projected Working Capital 370 Miscellaneous Funds Miscellaneous Funds Overview 373 Street Maintenance '1'&x Fund 211 Budget Summary 378 Community Development Block Grant (CDBG) Fund 270 Budget Summary by Fund 379 Capital Replacement Fund (CRF) 350 Budget Summary 380 Capital Replacement Fund (CRF) 350 - Capital Lease List 381 Capital Improvement Program Fund (CIPF) 351 Budget Summary 382 Water & Sewer - Capital Improvement Program Fund (CIPF) 527 Budget Summary 383 Water & Sewer - Impact. Fees 529 Budget Summary 384 Bayland Island Operations Fund 540 Budget Summary by Fund 385 Medical Benefits Fund 560 Budget Summary by Fund 386 Workers Compensation Fund 561 Budget Summary by Fund 387 Other Miscellaneous Funds 388 READER'S GUIDE TO THE 2009 -10 ANNUAL PROGRAM OF SERVICES (OPERATING BUDGET) The Reader's Guide provides an overview of the City of Baytown's budget process and budget documents. Also included in this section is a glossary of budget terms. The City of Baytown has prepared a budget designed to meet the highest standards of performance in municipal budgeting. The budget presentation format for division/department summaries has been designed to include program goals, objectives and meaningful workload and productivity measures. Various financial summaries, statistical information and detailed revenue sources are provided to help define the City's goals, purposes and assumptions for projections. The Budget Basis, the Major Budget Documents, the Budget Process and Organization of the Budget itself are described below. BUDGET BASIS Our Budget Process is based on a working capital approach and budgets are adopted on a basis consistent with generally accepted accounting principals. Working capital is defined as the amount by which the total current assets exceed total current liabilities. It is used to balance the budget as long as it does not have a negative impact on that particular fund. Annual appropriated budgets are adopted for the Governmental Funds (i.e., General Fund, General Debt Service Fund and Hotel/Motel Fund) and the Proprietary Funds (i.e., Water and Sewer Fund, Sanitation Fund, Storm Water Utility Fund and Central Services Funds). All annual appropriations lapse at fiscal year end. Project length financial plans are adopted for all capital project funds. ACCOUNTING BASIS The budget for the General, General Debt Service and Hotel/Motel Funds (Governmental) are prepared on the modified accrual basis of accounting. Under this basis of accounting, revenues are recognized when they become both measurable and "available" to finance expenditures of the current period. Expenditures are recognized when the related fund liability is incurred, except for (1) inventories of material and supplies which may be considered expenditures either when purchased or when used; (2) prepaid insurance and similar items which need not be reported; (3) accumulated unpaid vacation, sick pay and other employee benefit amounts which need not be recognized in the current period and (4) principal and interest on long -term debts which are generally recognized when due. All proprietary fund types are accounted for on a flow of economic resources measurement focus and use the accrual basis of accounting. Revenues are recognized when they are earned and expenses are recognized when they are incurred. FINANCIAL STRUCTURE The financial structure of the Budget is organized by funds. The two types of Funds utilized in this budget are Governmental and Proprietary. The specific funds that make up the Governmental Fund type are General Fund, General Debt Service Fund and Hotel/Motel Fund. The Proprietary Fund types are made up of the Water and Sewer Fund, Sanitation Fund, Storm Water Utility Fund and Central Services Fund (Garage and Warehouse Operations). Each of the above mentioned funds operate separately and independently from one another; therefore, they are budgeted separately and include separate financial statements. A fund is generally defined as a fiscal and accounting entity, which has its own self - balancing set of accounts recording cash and other financial resources, as well as any liabilities or residual equities or balances. Funds are segregated for the purpose of carrying on specific activities or attaining certain objectives in accordance with special regulation restrictions or limitations. MAJOR BUDGET DOCUMENTS The City of Baytown's budget process includes the production of four key documents. It is important to understand the timing and purpose of these documents in order to fully understand the process itself. I . The Budget Manual - February/Early Marclt Prior to budget development and training of departmental support staff, the Budget Manual is drafted and completed in late February. This document serves as a developmental guide and includes sections on annual budget highlights and specific development instructions, as well as appendices with rate calculations, format examples and supplemental forms. 2. Budget Priorities Through various strategic planning sessions held throughout the year and individual communications to the City Manager, the City Council has provided input concerning the City functional areas and the preferred methods of addressing anticipated revenue shortfalls; operational expenditures related to voter approved referendums; rising health care costs; sewer capacity/compliance issues and water and sewer rate increases. 3. The Proposed Budget - Late July Pursuant to City Charter, the Proposed Budget is required to be submitted to the City Council in late July or "at least sixty (60) days prior to the beginning of each budget year ". (See Article V, Section 41 contained in the City Charter.) This document represents a modified and balanced version of departmental budget READER'S GUIDE (Continued) requests versus projected revenues. The Proposed Budget is a product of policy as proposed by the departmental budget requests and the review of the City Manager and Assistant City Manager. The Adopted Budget - Late September The Adopted Budget represents a modified version of the Proposed Budget after the public hearing and the City Council's review in August and September. Any changes deemed necessary by City Council to funding levels or revenue projections are reflected in the Adopted Budget. Revisions may also be made to reflect any updates to budget information. THE BUDGET PROCESS The City of Baytown uses a hybrid zero- based/program- oriented budgeting process. Each budgeting division/department is given a target or "base level" funding based upon the previous year's funding level which all expenditures must be justified each new fiscal year. With a few exceptions, no new fixed assets or new supplemental program funding requests/positions may be included in base level funding. Any funding request that represents new expenditures and programs, or that is in excess of base level funding, must be submitted as a supplemental program funding request. These supplemental requests may be either a new or enhancement to an existing program for resources, depending upon the budgeting division/department's funding targets. I . Budget Training for Support Staff /Budget Guideline Review January/February is the time when existing budget guidelines, procedures and forms are reviewed. Changes may be made to the budget process in order to make budget development more efficient and address format requests from staff. More formal budget training is held in March and April. Departmental staff is convened for a review of any changes to the budgetary process. If changes to the process are significant, division managers and department managers are informed via general Budget Office meetings and management discussions in late February. During the training, the staff is informed of budgeting concepts, the budget process and the budget template, as well as given a quick introduction to the City's budget forms. Revenue Projection The budget revenue projection for the new fiscal year begins mid -year of the current fiscal year. The Finance Director makes this projection with the help of department directors and division managers. Projections are based upon consultations with state and local agencies, trend analysis, anticipated changes in the local and regional economy and discussions with directly associated staff members. Although beginning earlier, the budget revenue projection occurs concurrently with departmental budget development and extends until the budget is adopted based upon the receipt of any new information. 3. Proposed Budget Development During the budget development at the division and departmental level, the Budget Office staff works with division/department managers to analyze requests, provide advice and lend assistance. Budget requests are based upon a base level funding, and any additional funding is made in the form of supplemental program funding requests. The program goals, objectives and measures are evaluated during budget development to determine effectiveness of program activities and levels of appropriate funding. 4. Proposed Budget Analysis/Compilation Once division and departmental budget requests are completed, the Budget Office reviews and compiles a preliminary draft of the Proposed Budget in the form of detail workbooks. These workbooks are then submitted to the Director of Finance, City Manager, Deputy City Manager and Assistant City Manager, known as the Budget Review Committee, for review and are referenced during staff budget meetings. After each City department gives a summary budget presentation and answers questions from the Budget Review Committee during staff budget meetings, the funding requests and target levels are reviewed and discussed. Given revenue projections and base level funding requirements, budget programs or supplemental program funding requests are proposed for funding. A total recommended funding level is determined from both base level and supplemental program funding requests proposed. At this time the funding level is weighed against available resources. A tax rate increase may or may not be recommended depending upon program priorities and issues. 5. City Council Budget Study The Major Budget Issues Report is prepared by the City Manager for the Proposed Budget, which highlights and summarizes funding requirements, major changes in programs and alternatives for funding. The Major Budget Issues Report is then reviewed and discussed by the Council during the work sessions. 6. Public Hearing /Budget Adoption A public hearing on the budget and tax rate is held in late August to early September prior to final budget READER'S GUIDE (Continued) consideration. At the public hearing, the citizens or any other individual may make formal continent either for or against the Proposed Budget. The public also has the opportunity to attend City Council budget work sessions. Budget adoption occurs in September after the City Council deliberations and the public hearing. The City Council may take action to modify the Proposed Budget per its discretion. The City Council also adopts a tax rate to support adopted funding levels. Pursuant to City Charter, the Proposed Budget as submitted by the City Manager becomes the Adopted Budget if no action is taken by September 27th. (See Article V, Section 46 contained in the City Charter.) 7. Compilation of Adopted BudgetlBudget Maintenance An Adopted Budget is compiled and published during the first months of the new fiscal year. The Adopted Budget in the form of an amended Proposed Budget is available for public inspection in late September. Ledger amounts are prepared for the new fiscal year prior to October 1. Budget Maintenance is a year -round activity of division/department directors and the Budget Office. In addition to spending controls such as appropriation level "lock -out" and position control review, any unbudgeted expenses in the capital appropriation unit require authorization via a budget transfer. Other spending control mechanisms include monthly review of expenditures by the Budget Office. Quarterly budget analysis reports are prepared to present budget versus actual expenditure variances. These reports are reviewed by the staff and the City Council to identify and communicate any major expenditure variances. If necessary, a budget amendment ordinance is adopted based upon the third quarter budget analysis report. DEPARTMENT/DngSION PROGRAM SUMMARIES Each division within a department is described by narrative information displayed on pages facing resource and expenditure information in order to give the City Council a well- rounded presentation of each division. Program summaries include the following information. Program Description - This section outlines the function and responsibilities performed by the division. It is provided to enable the reader to understand the program elements included in each particular division budget. Major Division Goals - Goals describe the purpose or benefit the division/department plans to provide to the community and/or organizations its serves. Goals identify the end result the division/department desires to achieve with its activities. Goals are often ongoing and may not be achieved in one year. Major Division Objectives - Objectives are quantifiable steps toward accomplishing stated goals. They should have a specific time frame or measurable achievement. Objectives should be able to be reached or completed within the current fiscal year. Objective statements are not required for every activity performed, but should focus on the major steps necessary for achieving established goals. Workload Measures - Workload measures reflect major activities of the division/department. They indicate the amount of work, which has been done in the past and projected workload levels for the current and next year. Workload measures should be able to be tracked with a reasonable amount of time and effort. Expenditures - The summary of expenditures show the category of expenses for each of the division's programs as compared from year to year. OTHER FUNDS The Baytown Area Water Authority (BAWA), Crime Control and Prevention District (CCPD), Fire Control, Prevention and Emergency Medical Services District (FCPEMSD) and Municipal Development District (NIDD) included in the Component Unit section are presented for the overall comparability and are not subject to annual appropriation. Other miscellaneous funds are included in the budget to reflect the overall City's operations. BAWA operates under a Board of Directors, which is appointed by the City of Baytown. The City of Baytown exercises oversight authority over the operations of BAWA; as a result, BAWA is reported as a component unit of the City. On May 13, 2006 the citizens voted to create the Baytown CCPD dedicated to crime reduction programs and the adoption of a proposed local sales and use tax at a rate of one - eighth of one percent (1/8 %). The City Council appoints all members of the governing board of CCPD. On May 13, 2006 the citizens voted to create the Baytown FCPEMSD dedicated to fire safety and emergency medical services and the adoption of a proposed local sales and use tax at a rate of one - eighth of one percent (1/8 %). The City Council appoints all members of the governing board of FCPEMSD. READER'S GUIDE (Continued) The MDD was created to levy and account for the collection of a sales and use tax at the rate of one -half of one percent for the purpose of financing economic development projects that provide economic benefit and diversify the economic base of the community. The boundaries of MDD include the portion of the City that is in Harris County and excludes the portion that is in Chambers County. The City Council appoints all members of the governing board of MDD and approves any debt issued by MDD. The Miscellaneous section consists of various funds designated for a single purpose. The presentation is a matter of information. Authorization is received by a grant, contractual arrangement, legislative requirement or budget appropriation in other funds. CITY OF BAYTOWN 2009 -10 BUDGET PROCESS BUDGET CALENDAR BAI DATE DAY ACTION April S Wednesday Bridget Kickoff Meeting April 30 Thursday Deadline to review Departmental Draft Budgets with Director of Finance May 6 Wednesday Deadline for Departments to submit draft copy of Budget Packet to Treasury for Review (I copy) May 9 Saturday Election Day May 22 Friday Distribute Departmental Budgets to City Management and Finance Staff May 27 -June 12 Wed - Fri Departmental Budget work sessions with City Management and Finance Staff Council Receives 2010 Budget Survey July 17 Friday 2010 Budget Survey due back. to Administration July 23 Thursday Submit Proposed Budget to Council August 1 - 7 Mon - Fri City Council Budget Work Sessions August 13 Thursday Council Feedback September 10 Thursday Public Hearings on the Proposed Budget September 10 Thursday City Council adopts the 2009 -10 Budget and sanitation rates adjustments ordinance Tax Calendar Dates Dependent on Receipt of Certified Tax Rails September 24 1 Thursday Certification of anticipated collection rate by tax collector September 24 Thursday Receive 2009 Certified Appraisal Rolls - Harris and Chambers County Appraisal Districts September 24 Thursday Submit to City Council the Calculation of Effective and Rollback Tax Rates Meeting of City Council to Discuss Tax Rate. (If proposed tax rate exceeds the rollback rate or the effective September 24 Thursday tax rate, then vote to place a proposal to adopt the rate at future meeting;. Irmotion passes, schedule two public hearings; second hearing may not be held earlier than the 3rd day after the first hearing.) er 2i Friday Publication of Effective and Rollback Tax Rates; schedules and fund balances (GCCISD publishes) ESnept. & 22 Thurs. & Tues. Publish Notices of the Adopted Budget If Proposed Tax Rate Exceeds. The Rollback Rate Or The Effective Tax Bate, Publish "Notice Of Public No Action Needed Hearing On Tax Increase" (1 St Quarter -Page Notice) At Least Seven Days Before Public Hearings; Also On Website And Tv Channel (60 Second Notice Runs Until 2Nd Hearing Over) For First Public Hearing. If Proposed Tax Rate Exceeds The Rollback Rate Or The Effective Tax Rate, Publish "Notice Of Public No Action Needed Hearings On Tax Increase" (1 St Quarter -Page Notice) At Least Seven Days Before Public Hearings; Also On Wcbsite And Tv Channel (60 Second Notice Runs Until 2Nd Hearing Over) For Second Public Hearing T If Proposed Tax Rate Exceeds The Rollback. Rate Or The Effective Tax Rate, Hold 1St Public Hearing On The Tax Increase And Announce The Date, Time And Place Of The Meeting At Which It Witl. Vote On The No Action Needed Tar; Rate (Vote Shall Be No Less Than 3 Days And No More Than 14 Days After The Second Public Hearing) If Proposed Tax Rate Exceeds The Rollback Rate Or The Effective Tax Rate, Hold 2nd Public Hearing On The Tax Increase (May Not Be Held Earlier Than The 3rd Day After The Date Of The First Hearing) And No Action Needed Announce The Date, Time And Place Of The Meeting At Which It Will Vote On The Tare Rate (Vote Shall Be No Less Than 3 Days And No More Than 14 Days After The Second Public Bearing) October 13 Tuesday, Publish "Notice Of Vote On Tax Rate" (2nd Quarter -Page Notice); Newspaper, Web And 60- Second Notice On Tv - After The Public Hearings And Before The Meeting Scheduled For The Vote. October I Thursday Adopted Budget implemented October 22 Thursday City Council Adopts the 2009 -10 Tax Rate Ordinance November 9 Monday Thursday Budget document printed Present published copy of budget document to City Council, City Clerk and County Clerk December 10 OVERVIEW OF THE CITY OF BAYTOWN, TEXAS General Information The City of Baytown, Texas is the third , largest city in the Houston Metropolitan Area. Located east of Houston, Baytown is only 20 , miles from downtown Houston, within 35 minutes of Houston Hobby Airport and within 55 minutes of Houston Intercontinental Airport. Houston is readily accessible via Interstate 10, a major thoroughfare running through the north side of Baytown. The City encompasses an area of 34 square miles with an estimated population of 74,845 for 2009 -10. Baytown boasts a rich environment, history and economic heritage. It is surrounded by six bays and the Houston Ship Channel, which has led not only to the development of a booming petrochemical industry, but also a variety of recreational activities centered around the area's waterways. In the past, Baytown was home to the Karankawa Indians, and some of their artifacts can still be found at the Baytown Mature Center. Many historic battles also took place in the Baytown area including the Battle of San Jacinto where Texas won its independence. The City was incorporated January 24, 1948 as a Horne Rule City operating under the Council- Manager form of government. The City celebrated its 60th anniversary of being incorporated as a Home Rule City in January 2008. There were activities and events celebrating the anniversary. The City Council is composed of the Mayor and six City Council members. All six of the Council members are required to reside within defined districts from which they are elected. The Mayor is elected at large. As a result of a May 13, 2006 Charter election, all City Council positions and the Mayor are elected for three -year staggered terms. Article Ill, Section 32 of the City Charter requires that the Council appoint a City Manager to act as the chief administrative and executive officer of the City. It is the responsibility of the City Manager to appoint and remove department heads and conduct the general affairs of the City in accordance with the policies of the Council. Summary of Local Economy The City of Baytown has experienced nearly $225 million in new commercial construction and almost $200 million in new residential value in the past 5 years, Both sectors were slowed by Hurricane Ike and (lie recession, however May and June 2009 residential valuation has shown an increase over the same months of 2008. Furthermore, additions to commercial structures are expanding at the same pace as May and June 2008, This would indicate a move toward resuming the growth pattern of the previous years. City and Community Initiatives The community is proud of its industrial heritage and the many opportunities a r strong industrial base provides. City officials, citizen groups, business and industry have a similar vision; to make this community a better place to live, work and raise our children. Some of those efforts include: • On May 5, 2001, in the general election, the citizens of the City of Baytown voted to authorize the creation of the ,Baytown Municipal Development. District (MDD) and the collection of a % cent sale and use tax for the purpose of financing economic development projects that provide economic benefit and diversify the economic base of the community, The MDD will fund additional economic and public improvements in the amount of $27 million dollars over the next ten years. Phase one projects, which are planned for the first five years, include the areas of economic development initiatives; streets, drainage, sidewalks and signalization improvements; utilities improvements; and parks improvements. Projects planned for the sixth year total approximately S3 million. • Voters approved a charter amendment on May 4, 2002, increasing minimum staffing for the fire department. • Voters approved a street maintenance sales tax in the amount of /d of 1 %a on May 15, 2004. In May 2008, the voters approved to continue the street maintenance sales tax. The funds generated by the sales tax will be limited to the maintenance of existing residential streets. Three types of maintenance are planned: concrete street repair, asphalt milling/overlay, chirp seal and crack sealing. • On May 13, 2006, citizens voted to create the Baytown Crime Control and Prevention District dedicated to crime reduction programs and the adoption of a local sales and use tax at a rate of one- eighth of one percent (1/8%). • On May 13, 2006, citizens voted to create the Baytown Fire Control, Prevention, and Emergency Medical Services District dedicated to fire safety and emergency medical services and the adoption of a local sales and use tax at a rate of one-eighth of one percent (1/8%). • On May 13, 2006, citizens approved 7 charter amendments approving three -year Council Member terms, new methods for filling vacancies in office, executive sessions, changes for initiative, referendum and recall petitions, and grammatical updates. • With the support of the community, numerous amenities continue to be developed including (1) the Goose Creek Greenbelt Project, which creates a linear park through the heart of the community; (2) The Baytown Nature Center,. a 450 acre preserve within the city limits developed from what was known as the Brownwood subdivision that was destroyed by subsidence and Hurricane Alicia. The Nature Center is on The Great Texas Birding Trail and is host to over 300 different species of birds along with numerous varieties of flora and fauna and (3) The Eddie V. Gray Wetlands Education and Recreation Center, a cooperative effort of the School District, Lee College and the City to provide an opportunity for young and old to learn more about fisheries, wildlife, ecology, etc. • Pirates Bay Water Park is a Caribbean themed 3- acre water park. Operated by the Baytown Parks and Recreation Department, the family - friendly resort styled park is scheduled to open Spring 2010. Pirates Bay features attractions for everyone with zero beach entry, a large active and colorful Pirate themed water play center complete with a large dumping bucket and an awesome array of spray nozzles, and water guns, a 671 foot long lazy river and two large slide towers. Tower activities include fun for both the little ones and daredevils with everything from run -outs to racing tubes. The feature attraction is a Flowrider surfing machine. The Flow-rider will provide an endless moving mountain of water with all the excitement of ocean surfing that will challenge all who enter. Surfer boys and girls will ride the waves with an audience, as two covered bleachers flank the machine. The park also features a climbing wall, and a small rectangular pool for lap swimming and programs such as swim lessons, and water volleyball. A concession stand will provide tasty burgers and other snacks; and covered picnic areas invite visitors to rest between activities. An air conditioned meeting room will be available year -round for rentals for family reunions, company outings. The park also offers three large picnic pavilions available for rentals for birthday parties or family get - togethers. • The Neighborhood Protection Division has been reorganized and expanded to provide improved response to appearance issues. They serve as the focal point for numerous community clean up activities. • Quality of life continues to be a focus for City of Baytown. Projects such as the new walking trail, renovated parking facilities and a new Sprayground at Roseland Park are examples of efforts to make Baytown a better place to call home. • The civil plan review and building permit application process has been improved so that the turnaround period once again meets our target of 20 days for commercial plans, improving our service to citizens and developers. • The City has built a new 4.0 million gallons per day (MGD) sewer treatment plant in the northeast part of the community. Estimated cost of the plant is $28,500,000. Construction began in 2006 and was completed in June 2009. The sewer treatment plant started operation in June 2009. The plant's design allows it to be expanded up to 16 MGD to accommodate future growth of Baytown. The plant was built through a contract between the City and CSA Construction, Inc. Money to build the plant was through a contribution from Municipal Development District, a loan from the Texas. Water Development Board and from the sale of certificates of obligation. The loan and certificates of obligation will be repaid from utilities fees and M_DD contributions. • Phase I of the expansion of the Baytown Area Water Authority (BAWA) plant is complete. Phase II is on hold pending the Texas Commission on Environmental Quality (TCIQ) study to develop new recommendations pertaining to disinfection programs (Ozone),. A two year raw water monitoring began in January of 2007 and will be used to determine if ozone should be implemented at the BAWA surface water plant. The effect of the new rules regarding the BAWA Plant and recommendations for implementation will follow the review. Phase III is complete. This included the replacement of equipment that has reached its useful life; pumping improvement to achieve a firm capacity of 26 MGD; and safety improvements. These expansions are required due to growth in and around Baytown. • The City has established Tax Increment Reinvestment Zone (TIRZ) in the Garth Road /San. Jacinto Mall area. Two 300 -home subdivisions are under construction and plans include improving the mall and re- establishing it as a regional retail amenity. The mall plan includes public attractions such as public plazas, fountains and landscaping. Areas within the zone adjacent to the mall will be developed with commercial retail and additional residential areas. Two nationally recognized restaurants have developed mall pad sites. • The Grand Parkway is a 170 -mile outer loop planned to serve the regional mobility needs of Houston and seven surrounding counties. It is being developed through a partnership with the Texas Department of Transportation, private landowners, local governments and public interest groups. The Grand Parkway (SH 99) has been divided into nine segments (A -12), each of which is a complete and independently justifiable project. Segment 1 -2, from SH 146 to IH 10 near Baytown will be the second leg of SH 99 constructed. The project was begun in 1991. A DEIS, schematics, and FEIS were prepared. The Record of Decision was signed in August 1998. Currently, the Grand Parkway Association is coordinating the 404 permit with the Corps of Engineers, and working with a title company to finalize R.O.W. donations. TxDOT is designing SH 99 from Spur 55 at FM 1405 east and north to IH 10. • The Baytown City Council approved ordinance number 9854 on August 26, 2004, which establishes impact fees to ensure the provision of adequate facilities to serve new development in the service area by requiring each such development to pay its pro rate share of the cost of water and wastewater capital improvements necessitated by and attributable to such new development. • The City has initiated numerous ordinances (Smoking, Sign/Billboards, Sexually Oriented Business, Landscaping, Gated Communities, etc.) that improve the livability and visual appearance of the community. • Baytown has been recognized by several organizations and agencies by being the recipient of the following awards: r Government Finance Officers Association (GFOA) Distinguished Budget Presentation Award for Fiscal Year 2008 -09 ♦ GFOA Certificate of Achievement for Excellence in Financial Reporting for Fiscal Year Ending 2007 • Keep Texas Beautiful City of Baytown Health Department Government 3rd Place Award 2009 • Keep Texas Beautiful City of Baytown Health Department Silver Star Affiliate 2009 ♦ ,National Recreation & Parks Society Southwest Regional Council Arts & Humanities Award, "Art is Awesome" Sumner Science Camp ► Texas Recreation & Parks Society, Commercial Service Award for ExxonMobil Texas Recreation & Parks Society, Lone Star Programming Award for Camp Ike The City of Baytown and its citizens share a vision of what this community can be. The decision was made several years ago to improve our quality of life and the information above is an example of the commitment that has been made. Major Industries' Effect on the City's Economy The City has created, within its extraterritorial jurisdiction, three Industrial Districts. The City has annexed a portion of each industry located within the Industrial Districts and has entered into contracts with each such industry. The contracts specify payments to be made to the City in lieu of ad valorem taxes in exchange for the City not annexing the industry during the seven -year terms of the contracts. The series of contract renewals began in 2003 with an effective date of tax year 2002.. The existing contracts that have not come up for renewal compute the payments as follows: Each Industrial District payment is based upon forty to fifty percent (40°16 -50 %) of the fair market value of the industry within the City limits and extraterritorial jurisdiction of the City, as determined by the Industrial Appraisal Review Board, times the current tax rate minus the amount paid by the industry to the City as taxes on that portion of the industry within the City limits. The new contract payments are calculated as follows: Each Industrial District payment is based upon fifty to sixty percent (50 % -60 %) of the fair market value of the industry within the City limits and extraterritorial jurisdiction of the City, as determined by the Industrial Appraisal Review Board, times the current tax rate minus the amount paid by the industry to the City as taxes on that portion of the industry within the City limits. The contract has a base year of 2002 or the latest certified value whichever is ,greater. Any future value increases over that base year value are excluded from the payment calculation. In addition, any value decreases are not considered in the payment calculation. The City's strong industrial tax base provides the foundation for stable economic conditions necessary for maintaining a healthy, vibrant economy. The cornerstones of Baytown's industrial development are three world- recognized entities consisting of ExxonMobil, Bayer and Chevron Phillips. The ExxonMobil Baytown Complex is one of the largest integrated and most technologically advanced petroleum and petrochemical complexes in the world. Founded in 1919, ExxonMobil's Baytown, Texas complex is located on approximately 3,400 acres along the Houston Ship Channel. The Baytown complex is comprised of three manufacturing sites (a refinery, a chemical plant and an olefins plant), the Chemical Company's Technology and Engineering Complex and a regional downstream engineering office. The Baytown complex is staffed by approximately 3,340 ExxonMobil employees and 1,349 contract personnel, who manage the businesses and operate and maintain the manufacturing facilities on a 24 -hour, year -round basis. The Baytown Refinery is fully integrated with the Chemical and Olefins plants, and is a major source of petrochemical feedstocks for these plants. The Baytown Refinery is one of the largest refinery in the United States, with a crude oil capacity of 563,000 barrels per day. The Baytown Refinery has the flexibility to process heavy, high - sulfur and - metal crudes into a full range of petroleum products, including motor gasoline, jet and diesel fuels, heating oil and coke. The Baytown Chemical Plant produces more than 7.2 billion pounds of petrochemical products each year through its three ExxonMobil Chemical manufacturing groups. These are used in everyday products such as polyester fabric and plastic bottles, packaging and appliance parts. The Baytown Olefins Plant (BOP) is adjacent to the Baytown Refinery and Chemical Plant. The plant produces 6 billion pounds of the world's most widely used primary petrochemicals — ethylene, propylene and butadiene -- and is feedstock flexible. These are used in everyday products such as disposable diapers, automobile parts, safety gear and medical supplies and garments. It is one of the largest ethylene plants in the world. Baytown Olefins Plant also houses most of the cogeneration facilities that produce all of the power and steam required to operate the ExxonMobil Baytown complex. Total cogeneration capacity is approximately about 500 megawatts. The Baytown Technology and Engineering Complex provides worldwide research and development support to ExxonMobil Chemical's eleven global business groups, and houses Chemical's global manufacturing and engineering organizations. Over 1,300 of ExxonMobil's employees volunteer around Baytown annually. Their contributions along with annuitants and the ExxonMobil Foundation total over $1.3 million to United Way agencies in Baytown. In the Baytown area, over $1 million was contributed in community relations programs, which focus on education, environment and health. This contribution also includes $75,000 for the Mayor and ExxonMobil Green Team Summer Work Program. Another industrial corporate citizens' presence in Baytown, the Bayer Baytown Industrial Park, is distinguished by steady expansion. Strategically positioned along Cedar Bayou for barge access, the Baytown plant is located on 1,688 acres, of which 35% is developed and employs approximately 2,000 people, including permanent contractors. Since 1971, when the first polyurethane unit started up, the site has grown more than ten -fold. Over the last ten years, Bayer Corporation has invested over $1.3 billion, by far the single largest capital investment within Bayer worldwide. Guest facilities (flexion (Borden), Calpine Construction Finance Corporation (Baytown Energy Center), First Chemical, El Dorado Nitrogen, and Texas Brine) have been invited to join Bayer's industrial park site to provide strategic raw materials and energy for Bayer's consumption. Today, Baytown is the largest of Bayer's U.S. chemicals operations, home to three active business groups — Bayer Polymers, Bayer Chemicals and Bayer Corporate and Business Services. Bayer Technology Services occupies a newly constructed headquarters at Baytown to serve the Bayer businesses in the Americas. A new gulf coast distribution center opened mid 2003 to consolidate Bayer's growing shipments and is adjacent to the manufacturing operations. Chevron Phillips Chemical Company LLC (Chevron Phillips Chemical), with its affiliates, is one of the world's top producers of olefins and polyolefins and a leading supplier of aromatics, alpha olefins, styrenics, specialty chemicals, piping and proprietary plastics. The company has total assets of almost $7 billion and is owned equally by Chevron Corporation and ConocoPhillips. Located in Baytown, Chevron Phillips Chemical's Cedar Bayou Chemical Plant is the largest of the company's domestic manufacturing facilities with approximately 592 employees and approximately 350 contract employees. The Cedar Bayou Plant is an integrated olefins chemical complex that (1) manufactures ethylene and propylene from light hydrocarbons, natural gas liquids and refinery feedstocks; and (2) upgrades its ethylene product into alpha olefins and polyethylene resins. The Cedar Bayou Plant consists of approximately 1,200 acres with 650 of those developed to date. Cedar Crossing Business Park located in the extraterritorial jurisdiction of Baytown in Chambers County. The infrastructure is designed to address the requirements for a wide range of commercial and industrial uses. It also provides two advantages critical to manufacturing and distribution. It is close to hundreds of existing manufacturers, distributors and potential customers and is relatively isolated from potential conflicting land uses. The Texas Department of Economic Development has identified Cedar Crossing as the prime industrial site in the Texas Gulf Coast region. As a planned industrial park, its primary uses are industrial, manufacturing warehousing and distribution. Amenities include water, rail and highway transportation, on -site feedstock pipeline and abundant surface water for process operations. Top -tier companies including Home Depot, Wal -Mart, Seapac and US Filters have positioned themselves within Cedar Crossing. A recent addition to the industrial park includes a 750,000 square foot Home Depot regional distribution warehouse with 300 new jobs. The possibility exists for an expansion to more than double the size and employment at this facility. 9 One of the largest Super Wal -Mart stores in Texas opened in July 2001 with one - quarter of a million square feet in sales area. In 2005, the company also built and operates a massive distribution center in the Cedar Crossing Business Park. It is a 2 million square -foot distribution center on a 296 -acre site which employs between 300 and 400 people. City Outlook On May 22, 2007 City Council adapted the Baytown 2025 Comprehensive Plan. The Baytown 2025 Comprehensive Plan is an official public document that acts as a general guide for how the City should grow and operate over the next 20 years. The Comprehensive Plan plays many important roles in shaping the future of the community by the following: 10 • Serving as a general 'blueprint" for future development (and redevelopment) in and around Baytown with an emphasis on improving the community's desirability as a place to live, work, play and shop; • Documenting the character of the community, as well as anticipated issues, trends, opportunities, and challenges facing the City; = Providing a common vision supported by a series of goals and objectives for the next 20 years; • Defining policies to guide daily decision - making regarding Baytown's physical and economic growth; and Establishing a core set of strategies for aggressive implementation that emphasizes action and results. CITY OF BAYTOWN FINANCIAL POLICIES BUDGET ADMINISTRATION AND DEVELOPMENT INTRODUCTION The City of Baytown, Texas financial policies set forth the basic framework for the fiscal management of the City. These policies were developed within the guidelines established by the applicable provisions of the Texas Local Government Code and the Charter of the City of Baytown, Texas. They are intended to assist the City Council, management and staff in evaluating current activities and proposals for future programs. The policies are to be reviewed on an annual basis and modified to accommodate changes in circumstances or condition. 401 BUDGET PERIOD 401.1 Establishment of Fiscal Year. The City of Baytown's fiscal year shall begin on October l and end on September 30. (City of Baytown Charter, Article V, Section 40) 401.2 Appropriation lapse at end of year. All appropriations shall lapse at the end of the budget year to the extent that they shall not have been expended or lawfully encumbered. (City of Baytown Charter, Article VII, Section 70) 402 BUDGET PROCESS 402.1 Determining Priorities. The budget shall provide a complete financial plan for the fiscal year, and the budget shall be prepared on the basis of policy priorities. 402.2 Budget Prepared from Departmental Request. The City of Baytown departments shall prepare budgetary decision packages in a manner directed by the City Manager. Department directors shall indicate funding priorities. 402.3 Deadline for Budget Submission. "At least (60) days before the end of each fiscal year, City Manager shall submit to the Council a proposed budget for the ensuing fiscal year." (City of Baytown Charter, Article V, Section 41) 402.4 Public Hearin og, n Budget Submission. "The Council, after giving at least seven (7) days' notice of publication in the official newspaper of the City, shall hold a public hearing on the proposed budget, at which all interested persons shall be given an opportunity to be heard for or against any item thereof." (City of Baytown Charter, Article V, Section 41) 402.5 Truth in Taxation. Budget development procedures will be in conformance with the State law outlined in the Truth in Taxation process. In the event of a tax increase, two notices will be given and a public hearing held in conformance to this State law. 403 BUDGET ADMINISTRATION 403.1 Balanced Budget Required. The City of Baytown will develop balanced budgets in which current resources (current revenues plus fund balance) will equal or exceed current expenditures. The City will avoid budgetary procedures that balance the budget at the expense of meeting future year's expenses, such as: postponing expenditures, accruing future year's revenues, or rolling over short-term debt. The budget will provide for adequate maintenance and replacement of capital plant and equipment. 403.2 Funding of Current Expenditures with Current Revenues. The budget will assure that current expenditures are funded with current revenues. Current operating expenses will not be capitalized or funded through the use of long- term debt. 403.3 Use of Non - Recurring Resources. The City Of Baytown will use non - recurring resources to fund non - recurring expenditures. 403.4 Performance Measures and Productivity Indicators. An annual budget where possible will utilize performance measures and productivity indicators. 403.5 Department Budget Reporting. Regular reporting on budgetary status will be provided. 404 REVENUE POLICIES 404.1 Revenue Goal. The City will try to maintain a diversified and stable revenue system to protect itself from short run fluctuations in any individual revenue source. 404.2 Development of Revenue Projection. The City will estimate its annual revenues using an objective analytical process. 11 CITY OF BAYTOWN FINANCIAL POLICIES BUDGET ADMINISTRATION AND DEVELOPMENT 404.3 User Charges and Fees Required. User charges and fees will be established at levels related to cost of providing the services. The City will periodically revise user fees when necessary to adjust for inflation, program changes and policy changes. 404.4 For Enterprise Funds, the City shall establish user fees and charges that fully support the total direct and indirect cost of the activity. Indirect costs include the cost of administration borne by other operating funds. 404.5 For programs within the General Fund, the City shall establish and maintain fees for whose cost activities are to be supported by the user. For each supported activity, the City shall establish the level of support necessary. The fees shall be reviewed and adjusted when necessary to maintain the proper level. 404.6 Tax Collection. The City will follow an aggressive policy of collecting property tax revenues. 404.7 Tax Assessment. The City will monitor the appraisal procedures of the Hams & Chambers County Tax Appraisal Districts and provide necessary input to assure that sound appraisal procedures are maintained. Property will be assessed at 100% of full market value. 405 BUDGET AMENDMENT AND MODIFICATION 405.1 Adoption of Budget. "The budget shall be finally adopted by the favorable votes of at least a majority of all members of the council not later than the twenty- seventh day of the last month of the fiscal year. Should the Council take no final action not later than the twenty- seventh day of the last month of the fiscal year, the budget as submitted by the City Manager shall be deemed to have been finally adopted by the Council." (City of Baytown Charter, Article V, Section 46) 405.2 Budget. a Public Record. The budget, budget message and all supporting schedules shall be a public record in the office of the City Clerk open to public inspection. Sufficient copies of the final budget shall be available for the use of all offices, departments and agencies, and for the use of interested persons and civic organizations. (City of Baytown Charter, Article V, Section 47) 405.3 Authority to Transfer Appropriations within a Department. Office, or A ency. "The City Manager may at any time transfer any unencumbered appropriation balance or portion thereof between general classifications of expenditures within an office, department or agency." (City of Baytown Charter, Article VII, Section 68) 405.4 Authority to Transfer Appropriations Between Departments or Agencies. "At the request of the City Manager and within the last three (3) months of the budget year, the Council may by resolution transfer any unencumbered appropriation balance or portion thereof from one office, department or agency to another." (City of Baytown Charter, Article VII, Section 68) 405.5 Amending the Budget. In case of grave public necessity, emergency expenditures to meet unusual and unforeseen condition, which could not by diligent thought and attention have been included in the original budget, may be authorized by the Council as an amendment to the original budget. In every case where such amendment is made, a copy of the ordinance adopting the amendment shall be filed with the City Clerk, published in the next issue of the official newspaper of the City, and attached to the budget originally adopted. 405.6 Authority to Reduce Appropriations. The City Manager may at any time reduce appropriations for a department, office or agency. 406 RESERVE POLICY 406.1 Undesignated Reserved Fund Balance. The City will establish a budgeted reserve to provide expenditures of a non - recurring nature, or to meet unexpected increases in service delivery cost. End of year fund balances will be sufficient to provide working capital for the various funds that will assure positive cash balance at all times during the year; and/or the fund balance will provide for seventy (70) to eighty (80) days working capital. The risk management funds for workers compensation and health benefits will provide for ninety (90) to one hundred - twenty (120) days. 407 DEBT POLICY 407.1 Debt Policy. The objectives of the debt management policies is to maintain the City's ability to incur present and future debt at minimal interest rates in amounts needed for infrastructure and economic development of the City without endangering the City's ability to finance essential City services. Debt financing may include, but is not limited to, general obligation bonds, revenue bonds, certificate of obligation and lease /purchase agreements. The 12 CITY OF BAYTOWN FINANCIAL POLICIES BUDGET ADMINISTRATION AND DEVELOPMENT underlying asset that is being financed should have a longer life than the maturity schedule of the debt issued for the financing of the asset. Since issuing debt costs more to the entity than purchasing assets outright, the use of financing will be carefully evaluated to ensure the benefits, tangible and/or intangible, derived from financing exceed the related financing costs. 407.2 Debt Limits. The City operates under a Home Rule Charter that limits the maximum tax rate, for all City Purposes, to $2.50 per $100 assessed valuation. Article XI, Section 5, of the Texas Constitution, provides for an overall limitation for Home Rule Cities of $2.50 per $100 assessed valuation. The Attorney General of Texas follows a policy, with respect to Home Rule Cities which have such a $2.50 limitation, of approving ad valorem tax bonds only to the extent that all of such city's ad valorem tax debt can be serviced by a tax rate of $1.50 at 90% collection. (See Statistical Section Tab for Computation of Legal Debt Margin.) 408 CAPITAL POLICY 408.1 Capitalization of an Item. An item is capitalized when it is recorded as a fixed asset and the acquisition cost is charge to a capital account. 408.2 Capital Assets. It includes property, plant, equipment and infrastructure. Capital assets are defined as assets with an initial cost of more than $5,000 and useful life of more than one year is to be capitalized. 408.3 Capitalization Policx. Any item or group of identical items with an acquisition cost of $5,000 or more and a useful life of more than one year is to be capitalized. Acquisition cost includes the purchase price, transportation costs and/or installation. Any item or group of items with an acquisition cost of less than $5,000 or a useful life of less than one year is not to be capitalized. Its acquisition cost should be charged to an operating expense. Capital Projects are capitalized if it is new construction or if it extends the useful life of an existing fixed asset. 409 CAPITAL IMPROVEMENT POLICY 409.1 Capital Project or "Project ". (a) Any physical public betterment or improvement and any preliminary studies and surveys relative thereto; (b) the acquisition of property of a permanent nature; (c) the purchase of equipment for any public betterment or improvement when first erected or acquired. City of Baytown Charter, Article VI, (Section 56) 409.2 Power to Incur Indebtedness by Issuing Bonds and Notes. The City may incur indebtedness by issuing its negotiable bonds, and notes in anticipation of bonds, pursuant to the City Charter, to finance any capital project which it may lawfully construct or acquire, or for any legitimate public purpose. (City of Baytown Charter, Article VI, Section 57) 409.3 Bond Ordinance, Vote Required. The City shall authorize the issuance of bonds by a "Bond Ordinance" passed by the affirmative votes of the majority of all members of its council. Revenue bonds may be issued by the council under the authority of Articles 1111 -1118, Revised Civil Statutes of Texas, 1925, as amended, and all other applicable provisions of law. The issuance of tax bonds must be approved by a majority of the qualified voters who are property tax payers voting at an election called for that purpose. (City of Baytown Charter, Article VI, Section 58) 13 CITY OF BAYTOWN, TEXAS ANNUAL PROGRAM OF SERVICES BUDGET GLOSSARY The Annual Budget contains specialized and technical terminology that is unique to public finance and budgeting. To assist the reader of the Annual Budget document in understanding these terms, a budget glossary has been included in the document. Accrual Basis. The basis of accounting under which transactions are recognized when they occur, regardless of the timing of related cash flows. Accrued Expenses. Expenses incurred but not due until a later date. Administrative Transfer. An interfund transfer designed to recover expenditures incurred or conducted in behalf of other funds. Ad Valorem Taxes. (Current) All property (real, personal, mixed, tangible, intangible, annexations, additions, and improvements to property) located within the taxing unit's jurisdiction, which are subject to taxation and valued on January 1 of the current budget year. Each year, by ordinance, the City Council exempts taxes on automobiles and other items from the tax levy. Following the final passage of the appropriations ordinance, City Council sets the tax rate and levy for the fiscal year beginning October 1 and continuing through the following September 30th. Ad Valorem Taxes. (Delinquent) All taxes are due on receipt of bill and are delinquent if not paid before February 1 of the fiscal year in which it is imposed, except when the taxing unit postpones the delinquency date due to late mail out of tax bills. Ad Valorem Taxes. (Penalty) A delinquent tax incurs a penalty of six (6 %) percent of the amount of the tax for the first calendar month it is delinquent, plus one (1 %) percent for each additional month or portion of the month the tax remains unpaid prior to July 1 of the year in which it becomes delinquent. However, the delinquent tax on July 1 incurs a total penalty of twelve (12 %) percent of the amount of the delinquent tax without regard to the number of months the tax has been delinquent. Ad Valorem Taxes. (Interest) A delinquent tax incurs interest of one (1%) percent of the amount of tax for the first calendar month it is delinquent, plus one (10/6) percent for each additional month or portion of the month the tax remains unpaid. Appropriation. A legal authorization granted by a legislative body to make expenditures and to incur obligations for specific purposes. Appropriation Ordinance. The official enactment by the City Council to establish legal authority for City officials to obligate and expend resources. Asset. Property owned by the City for which a monetary value has been established. Assessed Valuation. A value that is established for real or personal property for use as a basis for levying property taxes. (Note: Property values are established by the Hams County Appraisal District.) Basis of Accounting. Refers to when revenues, expenses, expenditures and transfers are recognized and reported. The budgetary basis accounting for all the funds is modified accrual. For GAAP purposes, the basis of accounting is accrual for all Enterprise Funds and Internal Service Funds, while the modified accrual basis is used for the General Fund and Special Revenue Funds. Baytown Area Water Authority (BA WA). A water authority created by Texas Legislature to purchase and distribute surface and/or underground supplies for the City and surrounding communities. The City accounts for approximately 90% of BAWA's annual sales. BAWA is considered a component unit of the City of Baytown. 14 CITY OF BAYTOWN, TEXAS ANNUAL PROGRAM OF SERVICES Bond A written promise to pay a sum of money on a specific date at a specified interest rate. The interest payments and the repayment of the principal are detailed in a bond ordinance. The most common types of bonds are general obligation and revenue bonds. These are most frequently used for construction of large capital projects, such as buildings, streets and bridges. Budget A plan of financial operation embodying an estimate of proposed expenditures for a given period and the proposed means of financing them. Used without any modifier, the term usually indicates a financial plan for a single fiscal year. In practice, the term "budget" is used in two senses. In one sense, it designates the financial plan presented to the appropriating body for adoption and, in the other, designates the plan finally approved by that body. It is usually necessary to specify whether the budget under consideration is preliminary and tentative or whether the appropriating body has approved it. Budget Adjustments. A legal procedure utilized by the City staff and City Council to revise a budget appropriation. The City of Baytown's City Charter requires City Council approval through the adoption of a supplemental appropriation ordinance (which specifies both the source of revenue and the appropriate expenditure account) for any inter- departmental or inter -fund adjustments. City staff has the prerogative to adjust expenditures within a departmental budget. Budget Calendar. The schedule of key dates or milestones, which the City departments follow in the preparation, adoption, and administration of the budget. Budget Document The instrument used by the budget - making authority to present a comprehensive financial program to the City Council. Budget Message. The opening section of the budget, which provides the City Council and the public with a general summary of the most important aspects of the budget, changes from the current and previous fiscal years, and the views and recommendations of the City Manager. Budgetary Basis. The basis of accounting used to estimate financing sources and used in the budget. Budgeted Funds. Funds that are planned for certain uses but have not been formally or legally appropriated by the legislative body. The budget document that is submitted for Council approval is composed of budgeted funds. CAFR The Comprehensive Annual Financial Report. Capital Outlay. Expenditures for the acquisition of fixed assets which by definition have a useful life of more than one year and purchase price at least $5,000. Included in this category is the cost of land, buildings, permanent improvements, machinery, large tools, rolling and stationary equipment. Capital /Major Project Expenditure/Expense. An expenditure/expense that results in the acquisition or addition of a fixed asset or the improvement to an existing fixed asset. Capital Improvements Program Fund (CIPF). A plan for capital expenditures to be incurred each year over a fixed period of several future years setting forth each capital project, identifying the expected beginning and ending date for each project, the amount and the method of financing. Cash Basis. A basis of accounting under which transactions are recognized only when cash changes hands. Cash Management The management of cash necessary to pay for government services while investing temporary cash excesses in order to earn interest revenue. Cash management refers to the activities of forecasting the inflows and outflows of cash, mobilizing cash to improve its availability for investment, establishing and maintaining banking relationships, and investing funds in order to achieve the highest interest and return available for temporary cash balances. 15 CITY OF BAYTOWN, TEXAS ANNUAL PROGRAM OF SERVICES Central Services - Garage Fund To account for the cost of operating and maintaining vehicles and other equipment used by City departments. Service charges are billed to departments on a monthly basis to cover all expenses of the fund. Central Services - Warehouse Operations Fund To account for the supplies, materials and fuel inventories and to take advantage of volume purchasing. Inventories used are allocated respectively to departments on a monthly basis to cover inventory cost. Contingency. A budgetary reserve set aside for emergencies or unforeseen expenditures. Cost. (1) The amount of money or other consideration exchanged for property or services. (2) Expense. Cost Accounting. That method of accounting, which provides for assembling and recording of all the elements of cost incurred to accomplish a purpose, to carry on an activity or operations, or to complete a unit of work or a specific job. Crime Control and Prevention District Fund This fund was created through enabling State legislation and a vote of the citizens of Baytown. The election established a '/2 percent sales tax on retail items for an initial five -year period. The District was established to provide funding for public safety within the City of Baytown. The District has their own governing Board of Directors that monitor progress through quarterly and annual reports. At the end of the five -year period another election must be held to affirm or repeal the additional sales tax. Current Taxes. Taxes that are levied and due within one year. Debt Services. The City's obligation to pay the principal and interest of all bonds and other debt instruments according to a pre- determined payment schedule. Deficit. (1) The excess of the liabilities of a fund over its assets. (2) The excess of expenditures over revenues during an accounting period; or, in the case of proprietary funds, the excess of expense over income during an accounting period. Delinquent Taxes. Taxes that remains unpaid on and after the date on which a penalty for non - payment is attached. Department. An administrative segment of the City, which indicates management responsibility for an operation, or a group of related activities within a functional area. Departments are the basic units of the budget. Depreciation. The process of estimating and recording the lost usefulness, expired useful life or diminution of service from a fixed asset that cannot or will not be restored by repair and will be replaced. The cost of the fixed asset's lost usefulness is the depreciation or the cost to reserve in order to replace the item at the end of its useful life. Encumbrances. Commitments related to unperformed (executory) contracts for goods or services. Erpenditure. The outflow of funds paid or to be paid for an asset or goods and services obtained regardless of when the expense is actually paid. This term applies to all funds. Note: An encumbrance is not an expenditure. An encumbrance reserves funds to be expended. Expenses. Charges incurred (whether paid immediately or unpaid) for operation, maintenance, interest and other charges. Enterprise Fund A fund established to account for operations (a) that are financed and operated in a manner similar to private business enterprises - -where the intent of the governing body is that the costs (expenses, including depreciation) of providing goods or services to the general public on a continuing basis be financed or recovered primarily through user charges; or (b) where the governing body has decided that periodic determination of revenues earned, expenses incurred, and/or net income is appropriate for capital maintenance, public policy, management control, accountability, or other purposes. Examples of Enterprise Funds are water, sewer, and sanitation, utilities, Bayland Island and Baytown Area Water Authority. Fiscal Year. The time period designated by the City which is signifying the beginning and ending period for recording financial transactions. The City of Baytown has specified October 1 to September 30 as its fiscal year. 16 CITY OF BAYTOWN, TEXAS ANNUAL PROGRAM OF SERVICES Fixed Assets. Assets of a long -term character which are intended to continue to be held or used, such as land, buildings, improvements other than buildings, machinery and equipment. Franchise Tax A charge paid for the use of City streets and public right of way and is in lieu of all other municipal charges, fees, street rentals, pipe taxes or rentals, easement or other like franchise taxes, inspections fees, and/or charges of every kind except only Ad Valorem and special assessment taxes for public improvements (e.g., gas, telephone, and cable tv). Fund An accounting entity that has a set of self - balancing accounts and records all financial transactions for specific activities or government functions. Eight commonly used funds in public accounting are: general fund, special revenue funds, debt service funds, capital project funds, enterprise funds, trust and agency funds, internal service funds and special assessment funds. Fund Balance. The excess of assets over liabilities. Also known as surplus funds. Furniture & Equipment < $5,000. The purchase of furniture or equipment less than $5,000. General Debt Service Fund A fund established to account for the City's obligation to pay the principal and interest of all bonds and other debt instruments according to a pre - determined payment schedule. General Fund The fund used to account for all financial resources except those required to be accounted for in another fund. General Obligation Bonds. Bonds that finance a variety of public projects such as streets, buildings, and improvements. The repayment of these bonds is usually made from property taxes and is backed by the full faith and credit of the issuing government. Generally Accepted Accounting Principles (GAAP). Uniform minimum standards of and guidelines to financial accounting and reporting. They govern the form and content of the basic financial statements of an entity. They encompass the conventions, rules, and procedures necessary to define accepted accounting practice at a particular time. They include not only broad guidelines of general application, but also detailed practices and procedures. They provide a standard by which to measure financial presentations. Grants. Contributions or gifts of cash or other assets from another government to be used or expended for a specified purpose, activity, or facility. Goals. A purpose or benefit the department plans to provide to the community and/or organizations. Goals identify the end result the organization desires to achieve with its activities. Some of the goals are ongoing and may not be achieved in one year. Governmental Funds. Funds through which most governmental functions of the City are financed. The acquisition, use and balances of the City's expendable financial resources and the related liabilities (except those accounted for in Proprietary Funds) are accounted for in the Governmental Funds. Harris County Appraisal District (HCAD). Responsible for local property tax appraisal and exemption administration for nearly 500 jurisdictions (taxing units) in America's third most populous county, Harris County. Hotel/Motel Fund Fund to account for the accumulation of resources from the Hotel/Motel Tax assessment levied by the City. These monies are to be spent to promote the progress, development or growth of the City within the guidelines set forth on disposition of revenues collected under the authority of the Texas Hotel Occupancy Tax Act (Article 1269; Vernon's Texas Civil Statutes.) Hotel/Motel Tax; A tax levied upon the cost of occupancy of any room or space furnished by any hotel where such costs of occupancy are at the rate of two ($2.00) dollars or more per day. The law authorizes a room tax of not more than seven (7 %) percent of the consideration paid by the occupant of such room to the hotel. 17 CITY OF BAYTOWN, TEXAS ANNUAL PROGRAM OF SERVICES Hybrid Zero - Based/Program- Orlented Budgeting. The City of Baytown's budget process combines a method of zero -based budgeting in which all expenditures must be justified each new fiscal year and a program- oriented method of budgeting expenditures to meet programmatic objectives. Income. A term used in proprietary fund type accounting to represent (1) revenues or (2) the excess of revenue over expenses. Intergovernmental Revenue. Contributions received from the State and Federal Goverment in the form of grants and shared revenues. Internal Service Fund Funds used to account for the financing of goods or services provided by one department to another department on a cost reimbursement basis, for example, the Garage Fund. Investments. Securities held for the production of revenues in the form of interest or lease payments. Levy. (Verb) To impose taxes, special assessments, or service charges for the support of governmental activities. (Noun) The total amount of taxes, special assessments, or service charges imposed by a government. Long -Term Debt. Debt with a maturity of more than one year after the date of issuance. Miscellaneous Funds. Funds used to account for miscellaneous special revenue sources, which are required to finance specific activities. Mixed Beverage Tax: A tax rate of ten (10 %) percent imposed on the gross receipt of a Licensee for the sale, preparation, or service of mixed beverages or from the sale of ice or non - alcoholic beverages and consumed on the premises of the permittee. Modred Accrual Basis. The accrual basis of accounting adapted to the governmental fund type spending measurement focus. Under it, revenues are recognized when they become both measurable and available to finance expenditures of the current period. Expenditures are recognized when the related fund liability is incurred except for (1) inventories of materials and supplies which may be considered expenditures either when purchased or when used; (2) prepaid insurance and similar items which need not be reported; (3) accumulated unpaid vacation, sick pay, and other employee benefit amounts which need not be recognized in the current period, but for which larger -than- normal accumulations must be disclosed in the notes to the financial statements; and (4) principal and interest on long -term debt which are generally recognized when due. Municipal Development District (MDD). On May 5, 2001, in the general election, the citizens of the City of Baytown voted to authorize the creation of the Baytown Municipal Development District and the imposition of a sales and use tax at the rate of one -half of one percent for the purpose of financing economic development projects that provide economic benefit and diversify the economic base of the community. Object Code. Expenditure classification according to the types of items purchased or services obtained; for example, personal services, supplies, maintenance and capital. Objectives. Quantifiable steps toward accomplishing the stated goals. Each will have a specific time frame or measurable achievement. Objectives should be reached or completed within the fiscal year. Operating Budget Plans of current expenditures and the proposed means of financing them. The annual operating budget (or, in the case of some state governments, the biennial operating budget) is the primary means by which most of the financing acquisition, spending, and service delivery activities of a government are controlled. The use of annual operating budgets is usually required by law. Even where not required by law, however, annual operating budgets are essential to sound financial management and should be adopted by every government. Operating Expenses. Proprietary fund expenses which are directly related to the fund's primary service activities. 18 CITY OF BAYTOWN, TEXAS ANNUAL PROGRAM OF SERVICES Operating Grants. Grants which the grantor to operating purposes restricts or which may be used for either capital or operating purposes at the discretion of the grantee. Operating Income. The excess of proprietary fund operating revenues over operating expenses. Operating Revenues. Proprietary fund revenues, which are directly related to the fund's primary service activities. They consist primarily of user charges for services. Operating Transfers. All interfund transfers other than residual equity transfers. Ordinance, A formal legislative enactment by the governing board of a municipality. If it is not in conflict with any higher form of law, such as a state statute or constitutional provision, it has the full force and effect of law within the boundaries of the municipality to which it applies. The difference between an ordinance and a resolution is that the latter requires less legal formality and has a lower legal status. Ordinarily, the statutes or charter will specify or imply those legislative actions, which must be by ordinance and those, which may be by resolution. Revenue raising measures, such as the imposition of taxes, special assessments and service charges, universally require ordinances. Other Financing Sources. Governmental fund general long -term debt proceeds, operating transfers out, and material proceeds of fixed asset dispositions. Such amounts are classified separately from revenues. Overlapping Debi The proportionate share of the debts of local governments located wholly or in part within the limits of the reporting government, which must be borne by property within each government. Performance Measures. Specific quantitative and qualitative measures of work performed as an objective of the department. Personnel Costs. Costs related to compensating employees, including salaries, wages, insurance, payroll taxes and retirement contributions. Program Description. Describe the nature of service delivery provided at this level of funding. It clearly explains how service delivery will be different from the prior budget year. Program Goals. Describes the purpose or benefit the division/department plans to provide to the community and/or organizations it serves. Goals identify the end result the division/department desires to achieve with its activities. Goals are often ongoing and may not be achieved in one year. Program Objectives. Quantifiable steps toward accomplishing stated goals having a specific time frame or measurable achievement. Objectives should be able to be reached or completed within the current fiscal year. Objective statements are not required for every activity performed, but should focus on the major steps necessary for achieving established goals. Productivity Measures. Criteria used to reflect how well a program is performing its activities to meet the needs of the public and the organization. They should measure productivity, effectiveness, efficiency or the impact of a service provided. While activity measures indicate "how much" activity the division/department is performing, productivity measures identify "how well" the division/department is performing. Property Tax Taxes levied on both real and personal property according to the property's valuation and the tax rate. Proprietary Funds Funds accounted for on a flow of economic resources measurement focus. The accounting objectives are a determination of net income, financial position and changes in cash flow. All assets and liabilities associated with a Proprietary Fund's activities are included on its balance sheet. Proprietary Fund equity is segregated into contributed capital and retained earnings. Reserve. An account to use to indicate that a portion of a fund's balance is legally restricted for a specific purpose and is, therefore, not available for general appropriation. 19 CITY OF BAYTOWN, TEXAS ANNUAL PROGRAM OF SERVICES Reserve for Encumbrances. An account used to set aside a portion of fund balance for obligations from the previous fiscal year. Residual Equity Transfers. Non - recurring or non- routine transfers of equity between funds. Resolution. A special or temporary order of a legislative body requiring less legal formality than an ordinance or statute. Revenue Bonds. Bonds whose principal and interest are payable exclusively from earnings of an Enterprise Fund. Revenues. (1) Increases in government fund type net current assets from other than expenditure refunds and residual equity transfers. Under NCGA Statement 1, general long -term debt proceeds and operating transfers in are classified as "other financing sources" rather than revenues. (2) Increases in proprietary fund type net total assets from other than expense refunds, capital contributions, and residual equity transfers. Under NCGA Statement 1, operating transfers in are classified separately from revenues. Risk Management Fund To account for the operation of a self-insured retention fund for health services for all City employees and that relate to workers' compensation claims. Claims are primarily administered by an outside agency. Sales Tax A general "sales tax" is levied on persons and businesses selling merchandise or services in the city limits on a retail basis. The categories for taxation are defined by state law. Monies collected under authorization of this tax are for the use and benefit of the City. Sanitation Fund Fund used to account for the provision of services to the residents of the City. All activities necessary to provide such services are accounted for in the fund, including, but not limited to, administration, operations, maintenance, and financing and related debt service. Special Revenue Funds. Funds which account for revenues from specific taxes or other revenue sources which by law, or other agreement such as a Trust, are designated to finance particular functions or activities of government and which, therefore, cannot be diverted to other uses. Storm Water Utility Fund The Clean Water Act (CWA) was enacted in 1972 to protect surface waters, such as lakes, rivers, and coastal areas. National Pollutant Discharge Elimination System ( NPDES) permits were introduced to increase accountability for protecting water quality. This required industrial and municipal wastewater dischargers of pollutants into the waters of the US from a point source to obtain a NPDES permit. The final Phase II regulations that affect smaller communities, such as Baytown, were signed in October 1999. Small municipal separate storm sewer systems (MS4s) programs, such as Baytown's, are required to participate. These MS4 programs should be developed and implemented in phases over the next five years. An advance from the General Fund to provide funds for start-up costs associated with the program was provided in 2003. First year costs included funding for a storm water utility feasibility study. Future funding is proposed from developing storm water utility fees to provide a dedicated funding source for the program. The Texas Legislature provided the procedures necessary to establish a storm water utility fee in Chapter 402 of the Local Government Code. Cities were required to file an application for a permit from the Texas Commission on Environmental Quality by December 2003. Street Maintenance Tax This fund will account for the revenues collected from an increase of 0.25 percent to the sales tax. In 2001 the Texas Legislature passed House Bill 445, which allows cities to raise their local sales tax rate by 0.25 percent if the funds are dedicated to street maintenance and repair. The sales tax collected may only be used to maintain and repair municipal streets that existed when the tax was adopted. The tax may not be used on new streets. This sales tax will expire four years after it takes effect unless voters to continue approve it. Tax Increment Reinvestment Zone (TIRZ). A financing tool created by the state legislative to promote, develop, encourage and maintain housing, educational facilities, employment, commerce and economic development in the City. Tax Levy. The total amount to be raised by general property taxes for operating and debt service purposes. 20 CITY OF BAYTOWN, TEXAS ANNUAL PROGRAM OF SERVICES Tax Rate The amount of tax stated in terms of a unit of the tax base, for example, $.50 per $100 (one hundred dollars) assessed valuation of taxable property. Tax Rate Limn The maximum rate at which a government may levy a tax. The limit may apply to taxes raised for a particular purpose, or to taxes imposed for all purposes, and may apply to a single government, to a class of governments, or to all governments operating in a particular area. Overall tax rate limits usually restrict levies for all purposes and of all governments, state and local, having jurisdiction in a given area. Tax RoIL The official list showing the amount of taxes levied against each taxpayer or property. Frequently, the tax roll and the assessment roll are combined, but even in these cases the two can be distinguished. Taxes. Compulsory charges levied by a government for the purpose of financing services performed for the common benefit. This term does not include specific charges made against particular persons or property for current or permanent benefits such as special assessments. Neither does the term include charges for services rendered only to those paying such charges as, for example, sewer service charges. Technical Adjustments. Represents adjustments made to the Proposed Budget for the Final Adopted Budget. Texas Commission on Environmental Quality (TCEQ). The environmental agency for the State of Texas. Transfers In/Out.- Amounts transferred from one fund to another to assist in financing the services of the recipient fund. Transmittal Letter. A general discussion of the proposed budget presented in writing as a part of the budget document. The transmittal letter explains the principal budget issues and presents the recommendations made by the City Manager. Unencumbered Balance The amount of an appropriation that is neither expended nor encumbered. It is essentially the amount of money still available for future purchases. Unreserved Fund Balance. The portion of a fund's balance that is not restricted for a specific purpose and is available for general appropriation. Water and Sewer Fund Fund used to account for the rendering of water and sewer services to the residents of the City. Activities of the fund include the administration, operation and maintenance of the water and sewer system, and billing and collection activities. The fund also accounts for the accumulation of resources for, and the payment of, long -tern debt principal and interest for revenue bonds and obligations under capital leases. All costs are financed through charges made to utility customers with rates reviewed regularly and adjusted if necessary to ensure the integrity of the fund. Working Capital, The amount by which total current assets exceed total current liabilities. Workload Measures. Reflects major activities of the division/department. They indicate the amount of work that has been done in the past and projected workload levels for the current and next years. Workload measures should be able to be tracked with a reasonable amount of time and effort. FT 22 �;_, 1; September 10, 2009 CITY OF BAYTOWN Honorable Mayor and Members of City Council City of Baytown, Texas It is my pleasure to submit the 2009 -10 Budget pursuant to Article V, Section 41 of the City Charter of the City of Baytown and other relevant state laws. A copy of this Budget document has been placed on file with the City Clerk and at the Sterling Municipal Library, where the public is welcome to review it during normal hours of operation. An electronic version will also be available on the City's web site: www.bavtown.or . Budget Preparation and Priorities The process for development of the budget was initiated soon after the beginning of the calendar year when staff began preparation of the budget manual and personnel information. The budget was developed in light of economic conditions and fiscal resources, while looking forward to future needs and priorities as well as being consistent with the Baytown 2025 Comprehensive Plan. The top priorities established in the 2009 -10 Budget are: • No Reduction to Service Levels • Emphasis on Infrastructure/Maintenance • Preservation of Employees • Capital Project & Bond Program Implementation • No Tax Increase • No Water or Sewer Rate Increase at this time The 2008 -09 fiscal year can be described as a year of uncertainty for the City of Baytown. Budget contingency planning began during the first quarter to proactively address the potential slowdown of the economy in the aftermath of hurricane Ike. Capital acquisitions were deferred until the full evaluation of damages and recovery of associated repair costs from FEMA and insurance could be determined. This budget is written to focus on the budget priorities listed above within the constraints of available resources. The challenge facing our community is to apply these limited resources in a manner that preserves the improvements we have made in Public Safety, expands those areas where growth demands more resources, continues updating and expanding our infrastructure, while exploring every opportunity to improve our tax base and promote quality economic development. This is a daunting challenge and must be done with the very best workforce we can afford. We believe we have such a workforce, but must remain competitive in our market with adequate pay and benefits. 2401 Market Street P.O. Box 424 Baytown, Texas 77522 -0424 (281)422 -8281 Fax (281)420 -6585 23 baytown@dba)1own.org Comparison to Previous Budgets The budget has been thoughtfully prepared to provide dare programs and services. The General Fund Budget reflects a 1.73% increase over the 2008 -09 Budget. A comparison of General Fund adopted budgets in recent years is depicted below: $65,000,000 $60,000,000 $515,000,000 $50,000,000 $45,000,000 $40,000,000 $35,000,000 $30,000,000 General Fund Adopted Budgets r 2009 -10 2008 -09 tyl Adapted Amount Fund Budget Budget Difference %® Difference °' a N N N 04 N CV ht N N R. p 7.25% HoteUM©tel Fund 2,163,303 2,002,740 160,563 8.02% Water & Sewer Fund O 32,751,924 1,161,269 3,55 %m Sanitation Fund 4,677,805 4,446,042 231,763 N For campansitix purposes only, the 2007 -08 General Fund Budget does not m[lude the smend mrni3Ord. Al 10.938, Central Services Fund 2,049,701 Q approved September 22, 2008 rehted to MurKane Ike recovery. - 16.85% $ 113,647,144 $ 110,900,060 $ 2,747,084 2.48% The total expenditures for all budgeted funds are $113,647,144, an increase of $2,747,084 or 2.48 %. Summaries of the adopted appropriations compared to the prior year are: The highlights of the $2,747,084 (2,48 %) increase across all major funds include: • Personnel Services increased $1,728,624. Some of the significant elements of this change are: • Two full -time positions added: ■ (1) in Parks and Rec, ■ (1) in Stone Water; ■ (2) in Solid Waste • Annualization of costs associated with the 2008 compensation plan throughout the different funds, • A 2% across the board salary increase for all employees 24 2009 -10 2008 -09 Adopted Adapted Amount Fund Budget Budget Difference %® Difference General Fund $ 60,662,813 $ 59,632,432 $ 1,030,381 1.73% General Obligation I & S Fund 9,392,612 8,757,623 634,989 7.25% HoteUM©tel Fund 2,163,303 2,002,740 160,563 8.02% Water & Sewer Fund 33,913,193 32,751,924 1,161,269 3,55 %m Sanitation Fund 4,677,805 4,446,042 231,763 5.21% Storm Water Fund 787,717 844,335 (56,618) - 6.71% Central Services Fund 2,049,701 2,464,964 (415,263) - 16.85% $ 113,647,144 $ 110,900,060 $ 2,747,084 2.48% The highlights of the $2,747,084 (2,48 %) increase across all major funds include: • Personnel Services increased $1,728,624. Some of the significant elements of this change are: • Two full -time positions added: ■ (1) in Parks and Rec, ■ (1) in Stone Water; ■ (2) in Solid Waste • Annualization of costs associated with the 2008 compensation plan throughout the different funds, • A 2% across the board salary increase for all employees 24 • Supplies decreased by ($71,999) primarily due to fuel cost. • Maintenance increased $155,423 primarily due to signal system maintenance cost. • Services decreased by ($139,828). i Sundry increased by $9,737. • Capital expenditures decreased by (5988,073). • Debt Service Requirements increased by $1,700,787. • Operating transfers out (net of debt related transfers) increased by $53,235 primarily due to: • Increased transfer to Police Academy Fund from General Fund $61,992; • Increased transfer to 'Wetland Research Center Fund from General Fund $35,324, • Contingency and Unforeseen increased by $299,578. General Fund The General Fund is the principal operating fund and accounts for many of the City's services, such as Police, Fire & Rescue, Health & EMS, Streets & Drainage, Traffic Control, Engineering, Parks & Recreation, Library, Planning & Development Services, etc. Cost increases have a significant impact on expenses in the General Fund as well as other funds of the City. Some of the more significant cost increases that will affect the 2009 -10 budget include; • The cumulative effect of remaining competitive in the personnel marketplace by striving to attract and retain the highest quality employees through market- driven salaries and benefits; • Increased debt service due to the 2007 Bond Program; • Continued uncertainty of the cost of petroleum products (fuel, oil, etc); • Increased cost of steel, building materials, and concrete and plastic pipe; and • Cost of chemicals. Adopted Budget 2009 -10 by Function Excluding Transfers Out and Capital Public Safety 53% Public Works 8% filth & Welfare 4% Culture & Leisure 12% General Government 23% 25 Public Safety and Health expenditures are 57% of the General Fund budget, excluding capital and transfers out. A significant number of programs are included in the budget for Public Safety Departments. The details of these proposals are summarized in Major Budget Issues Report. Water and Sewer Fund This fund accounts for the water and wastewater utilities for the City. The cost of providing services is financed primarily through user charges. Total expenditures for the 2009 -10 Budget are $33,913,193. The increase from the 2008 -09 Budget is $1,161,269 or 3.55 %. Specifically, increases include supplies such as chemicals and treated water ($498,383), maintenance ($32,734), and additional debt service payments ($1,171,698). Another capital improvement initiative seen as critical to the growth and development of the City is the utility infrastructure. Current and active projects detailed in this document represent over $125 million in improvements from 2001 through 2014 with over $60 million already completed. Projects in this category include development and redevelopment of wastewater treatment plants and lift stations; water and sewer line rehabilitation; line extensions, most notably to the north of I- 10 made necessary by the new Memorial High School; new construction and rehabilitation of water towers; and water well replacement. Wastewater Operations continues to address repairs to or replacement of private service lines through the Private Sewer Lines Inspection Program (PSLIP) initiated in 2007. As lines are inspected, homeowners are notified of required improvements and given one year to take corrective action. This programs success is critical to addressing the effects of inflow and infiltration within the sewer system. Sanitation Fund This fund accounts for collection of residential refuse, brush and white goods; the yard waste management program; and recycling activities. The Sanitation Fund currently provides the following services: • Twice per week curbside collection and disposal of residential garbage and heavy trash. (Waste Management) • Once per week curbside recycling. (Waste Management) • Once a month curbside collection of brush and limbs. (City) • Provision of a drop - off - recycling center open 3 days per week. (Waste Management) • Provision for a junk drop -off center open 3 days per week. (City) Included in this budget is a $1 increase in the monthly fee for general residential collection services. The cumulative rates for sanitation services, including recycling, of $17.81 and $15.05 for residential and senior citizens respectively (excluding sales taxes) will increase to $18.81 and $16.05 when the adopted rate begins October I". This increase was anticipated and discussed during the adoption of the current FY09 budget. 26 Storm Water Utility Fund The Storm Water Utility Fund was established to ensure compliance with the National Pollutant Discharge Elimination System (NPDES) Storm Water Phase II. As part of the Federal Clean Water Act (CWA) under the NPDES, the U.S. Environmental Protection Agency (EPA) has mandated that the Texas Commission on Environmental Quality (TCEQ) establish permit guidelines, under the Texas Water Code, for Municipal Separate Storm Sewer Systems (MS4). The budget includes a 19- tier rate structure, with the residential tier being the largest in number. Each residential account is charged a $0.68 monthly charge, a reduction in the original $1 monthly fee. All non - residential accounts are charged a fee based on the single - family living unit equivalent, which is determined by evaluating the impervious area of the property. This is an unfunded mandate by the US EPA and TCEQ; however, municipalities are allowed to create enterprise type funds which collect fees to offset the costs of the program. Tax Rate and Fees This budget does not include an increase in the property tax rate. The "maintenance and operations" portion of the tax rate remains at $0.457, unchanged from 2008 -09. The budget includes new fees in the Planning and Development, Parks and Recreation and Fire Department areas. Storm Water fees will also remain unchanged this fiscal year. A $1.00 per month increase is adopted in Solid Waste rates to fund operational cost increases, most significantly in fuel, for both direct and contract solid waste operations. Water and Sewer rates are unchanged at this time. Economic Development Increasing the retail base within the City of Baytown is crucial to the ability of the City to develop and provide the resources necessary to support the development. The addition of new and the retention of existing retail facilities not only enhances the tax base of the City, but it also creates jobs for our citizens which in itself creates a positive economic impact. Recognizing this, Council funded a Retail Recruitment and Retention program though the General Fund. $100,000 has been allocated in FY 2009 -10 to continue support of this program. The City maintains a mutually beneficial partnership with the Economic Development Foundation (EDF) to enhance the City's ability to recruit businesses that create jobs. The availability of Municipal Development District (MDD) funds are key to providing the resources necessary for this endeavor. Programs funded by the MDD include development of new and expansion of existing businesses, acquisition of property for economic development and continued support of the EDF operations and special programs. The City continues the support for downtown redevelopment in many ways, one of which is a facade program. Projects consistent with elements of the Downtown Master Plan will be eligible for a 100% match of outside /private funding sources. $125,000 remains available from previous years for this matching fund program and no additional facade allocation is included. The MDD Fund also provides financial support to further these redevelopment efforts as evidenced by the recent funding for the purchase of a downtown building for use as an Arts Center. Plans are continuing to determine the best course of action for rehabilitation. The elimination of dangerous and derelict 27 buildings is receiving renewed attention with additional funding for demolition included in the General Capital Improvement Program Fund (CIPF). And finally, the Downtown Streetscape Demonstration Project final design is underway, funded by a combination of federal funds administered through TxDOT and local MDD funds. General Capital Improvement Projects The City Council, Administration and Citizens agree that maintaining and improving the facilities and infrastructure within the City is vital to its growth and development. In November 2007, the voters overwhelmingly approved five initiatives that will provide improvements in the following areas: streets; sidewalks; drainage; public safety; and parks, recreation and beautification. A total of $12,890,000 General Obligation Bonds (GO's) was sold for Year One of the 2007 program. A reassessment of the cash flow of projects related to Year Two GO's led the City to defer the issuance of approx $12.5M debt until fiscal year 2010. This also allows the deference of related debt service, which in turn gives us the ability to defer the associated tax increase, while continuing the implementation of the projects themselves as scheduled. Projects included in year three of the 2007 bond program are on schedule to commence in FY 2009 -10. Emplovee Compensation and Benefits Compensation — The preservation of our employees is one of the City's guiding principles as we recognize that our employees ARE our most valuable assets. In the 2008 -2009 Budget, continued attention was paid to compensation and benefits. Adjustments were made in Police and Fire Civil Service to maintain those positions at market. Non -civil service employees (full and part-time) were eligible for a 3% to 5% merit increase based on performance. Market adjustments were adopted for those positions not currently reflective of market, as well as salary adjustment for incumbent personnel in those positions that were below their appropriate position within their grade range. While the current market analysis indicates the need to increase certain classifications of compensation, the current economic and budgeting conditions make it impossible to address these changes in this budget year. The City will continue to analyze the market in addition to considering restructuring the current compensation system. A technical adjustment was approved by Council for all employees to receive a 2% across the board salary adjustment in January 2010. Health and Dental Coverage — Like most employers that provide health coverage, the City has experienced significant increases in health and dental expenses. The Medical/Dental Plan Board of Trustees has analyzed premiums, expenses, and utilization of the medical and dental plan, including the changes made in the previous budget year. There were no health premium increases implemented last fiscal year however the grouping was restructured on additional coverage for dependants to better reflect costs. Again and for the fourth consecutive year, the City will absorb most of the additional health care costs and will provide an opportunity, by participating in several wellness initiatives, for the employees to have no increase in their premiums. The Trustees are recommending that retirees over 65 be placed on a Medicare supplement which would provide them with equal or better coverage at a lower cost. The Trustees also recommend that the City no longer offer retirees insurance coverage for any employee beginning employment with the City after January 1, 2010. Adjustments have been made to the dental plans over the last five years to adjust premiums to match expenses. This year the Trustees are recommending that we change providers 28 for both plans to allow for lower premiums and cost savings for the City. Additionally, the Trustees have recommended changing Vision providers to also reduce employee's premiums. Maintaining an adequate reserve will require premium increases in future years. Component Units and Affiliated Organizations To provide additional services and expand economic development opportunities, the City Council and the voters of Baytown have authorized a number of innovative programs and special districts. The budgets of the special districts are adopted by their respective boards and are included in the Component Unit Section of this budget. They include: • Baytown Area Water Authority (BAWA) • Crime Control and Prevention District (CCPD) • Fire Control, Prevention and Emergency Medical Services District (FCPEMSD) • Municipal Development District (MDD) • Tax Increment Reinvestment Zone (TIRZ) GASB 45 The Governmental Accounting Standards Board (GASB) issued Statement 45, entitled Accounting and Financial Reporting by Employers for Postemployment Benefits Other Than Pensions. The statement addresses how state and local governments should account for and report their costs and obligations related to post - employment healthcare and other non - pension benefits, commonly referred to as other post - employment benefits, or OPEB. The implementation of this statement is required for medium size employers, including Baytown, for fiscal years beginning after December 15, 2007. Fiscal year 2008 -09 was the first year that the City is required to comply with GASB 45. In the Fiscal Year 2005 -06 budget, we established a restricted reserve for our two largest funds with personnel costs (i.e. General Fund and Water & Sewer Fund) to identify partial funding for this obligation. GASB 45 may require recognition of major expenses in future periods and restricting a portion of the fund balance represented a major step toward compliance. Conclusion This budget document reflects the desire of the Council, in partnership with the community, to reposition Baytown for the future. We always strive to provide the highest quality services we can afford and balance looking for improved/enhanced services while eliminating inefficiency. Our budget has two components: operations and capital improvements. We are recommending a package that increases personnel when absolutely necessary as we look for technology solutions to make our existing workforce more productive. We also recognize that there are financial realities in our world and we are not immune to these realities. Rising costs of fuel, construction materials and good employees impact all of us and are accounted for in this document. Development of the budget is an extremely time consuming process. The Finance Department, led by Director of Finance Cynthia Pearson as well as Assistant City Manager, Kevin G, Troller, Deputy City Manager Bob Leiper, and the Department Directors and Division Managers have done an outstanding job in developing this document. The commitment, dedication and diligence of each 29 are commended. The guidance and input of the Mayor and City Council have been very valuable in developing this program of service. The fiscal year 2009 -10 budget represents major initiatives necessary to address the needs of the community. The Major Budget Issues Report has been prepared to summarize the major changes and assumptions of this budget. The staff and I will continue our efforts to provide the citizens of Baytown with the best possible services delivered, in the most cost - effective manner. R fctful b i ed, Garck C' anager 30 Revenues: General Fund General Debt Service Fund Hotel/Motel Fund Water and Sewer Fund Sanitation Fund Storm Water Utility Fund Garage Fund Warehouse Operations Fund Expenditures: General Fund General Debt Service Fund Hotel/Motel Fund Water and Sewer Fund Sanitation Fund Storm Water Utility Fund Garage Fund Warehouse Operations Fund of Technical Adiustments CITY OF BAYTOWN TECHNICAL ADJUSTMENTS 2009 -10 PROPOSED BUDGET as of August 13, 2009 Exhibit A Pro osed 7 -23-09 Adjustment Revised $ 58,775,258 $ 1,000,478 $ 59,775,736 9,525,084 380,078 9,525,084 928,840 81,869 928,840 34,315,990 12,446 34,328,436 4,258,362 75,000 4,333,362 514,900 6,746 514,900 1,742,382 2,474 1,742,382 182,753 1,255,660 182,753 $ 110,243,569 $ 1,087,924 $ 111,331,493 $ 60,086,118 $ 576,695 $ 60,662,813 9,392,612 - 9,392,612 1,783,225 380,078 2,163,303 33,831,324 81,869 33,913,193 4,471,762 206,043 4,677,805 785,962 1,755 787,717 1,786,504 6,746 1,793,250 253,977 2,474 256,451 $ 112,391,484 $ 1,255,660 $113,647,144 I Amount 1 * Additional IDA Revenues $ 1,000,000 * 50% of Hotel/Motel Fund's Portion of 2% Increase ATB for General Fund Employee 478 * BAWA Contract Personnel Portion of 2% Increase ATB for Water & Sewer Fund (BAWA) Employees 12,446 * Transfer from General Fund to Sanitation Fund for CLEAN Team 25,000 * Transfer from Storm Water Utility Fund to Sanitation Fund for CLEAN Team 50,000 $ 1,087,924 I Amount * 2% Increase to All Employees $ 631,060 * Keep Baytown Beautiful 20,000 * Purchase of Land for Visitors Center & Republic of Texas Plaza 250,000 * Possible Visitor Center 129,600 * Recycling/Green Center Enhancements 100,000 * Solid Waste Collection Crew/Program (CLEAN Team) 125,000 $ 1,255,660 31 32 MAJOR BUDGET ISSUES Fiscal Year 2049 -10 The purpose of this section is to provide basic revenue and expenditure information for all budgeted funds and the staff's recommendation for funding the 2009 -10 budget. GENERAL FUND REVENUES General Fund revenues are comprised of taxes, license and permit fees, intergovernmental revenues, charges for services, miscellaneous revenues and transfers -in from other funds. The General Fund budgeted revenues are $59,775,736, an increase of $5,199,693 or 9% more than the 2008 -09 budget. The budgeted increase is attributed to an increase in tax. revenues ($2,107,586) that comprise 80% of the General Fund revenues, and includes increases in property tax revenue ($515,786), industrial district ($1,000,000), sales and franchise tax ($591,800), charges for services ($528,229), fines and forfeitures ($97,560) and transfers in ($3,057,874). The balance of the revenue changes consists primarily of decreases in licenses and permits (436,075), intergovernmental revenue (- $15,661) and miscellaneous revenues (- $539,620). The 200910 General Fund budgeted revenues increased $4,373,724 (7 ®14) over estimated collections for the 2008 -09 fiscal year. Ftscai Years 20F09 -10 2008 -09 2007 -08 2006 -07 2005 -06 2004 -05 General Fund Revenues by Sources $- $10 $20 $30 $40 $50 Millions • Property Tams • Sales & Use Taxes ❑ Franchise Tax 1'11 Industrial District ■ Licenses & Permits D Intergovernmental ■ Charges For Services ❑ Fines & Forfeitures • Miscellaneous • Transfers Property Tax Ad Valorem taxes represent 20 %4 of the revenue for the General Fund. The implementation of the 2007 General Obligation Bond Program approved by voters in November 2007 required the first increase in ad valorem property tax rates since 1992. The property tax rate increase in 2008 -09 was $0.05 (5 cents), That increase was only allocated to the General Debt Service Fund for debt payments; therefore, large property tax revenue increases were not realized in the General Fund. The total current taxable assessed valuation is $2,642,227,057. The estimated increase assumes the tax base will increase due to the addition of new residential, multi- family and commercial properties plus growth in existing values. Although the certified rolls are required to be presented to the taxing entities by July 25h or as soon thereafter as practicable, historically they have been received in August or even early September. The latest information available this year indicates that the roll is on track to be received in early to mid September. These budget projections are based on an incomplete preliminary tax roll received from Harris County Appraisal District. Any differences between the certified tax roll and the preliminary tax roll will impact the projected revenues in the budget. Total collections are estimated at $19,596,162 based on the expected certified roll at the tax rate of $0.78703 per $100 valuation and a 95 % collection rate. The levy allocates $11,378,786 to the Operations and Maintenance (O &M) portion of the General Fund and $8,217,376 for debt service. The General Fund levy represents an $834,688 (4 %) increase over the current year's estimated collections. 33 MAJOR BUDGET ISSUES Fiscal Year 2009 -10 Industrial District Payments Industrial district payments are the largest source of revenue for the General Fund. Industrial district revenues comprise 36% of the total General Fund revenues. The City currently has 31 industrial district agreements, which renew in seven -year increments. We are currently negotiating the beginning of the new seven year cycle which is effective in the tax year 2009, fiscal year 2009 -10. Once developed, it will be adopted by companies as their current contracts expire. In the current model, the base value is set at either the 2002 taxable value or the most recent certified value, whichever is greater. Any increases in value over the term of the contract will be excluded from the payment calculation. The industrial rate increases from 50% to 60% over the seven -year term with a 5% increase in years two and five. Pending the outcome of the negotiation of the current model contract industrial district revenues are projected at $22,100,000. Sales Tax & Use Taxes Sales and use taxes provide 17% of total revenues and is another major revenue source to the General Fund. The General Fund receives 1% of the total sales tax rate of 8.25 %. The Municipal Development District (MDD) sales tax at 0.5 %, the Street Maintenance sales tax at 0.25 %, the Baytown Crime Control and Prevention District (CCPD) and the Baytown Fire Control, Prevention and Emergency Medical Services District (FCPEMSD) each at 0.125% are recorded in separate funds. The 2009 -10 budget reflects a very modest growth trend with $9,737,300 in estimated sales and use tax revenues, an increase of $537,300 from the current year budget. This reflects a $562,700 decrease from the current year's estimated collections due to the belief that 2009 -year sales tax revenues were inflated due to post-hurricane purchases (Ike). Franchise Tax Franchise taxes are projected at $4,021,100, essentially the same as the 2008 -09 estimated collections. Electric utility franchise taxes comprise 60% of budgeted franchise tax revenues. Natural Gas and Telephone franchise tax revenues are slightly increased from the budgeted amounts in 2008 -09 while Cable TV and Solid Waste Franchise taxes are slightly decreased and are based on historical actual revenues. Licenses & Permits — The budget includes $1,076,645 which is $36,075 (3 0/6) less than the 2008 -09 budget. The decrease is attributed to the slow -down in growth in building permit activity offset by increases of the bi- annual sign operating permit fee collection. Licenses and permits constitute 1% of the total General Fund revenues. Intergovernmental Revenues — Intergovernmental revenues of $358,549 decreased $15,661 from the 2008 -09 budget. Projected revenues also include a Goose Creek Consolidated Independent School District truancy program funded 50150 with the City ($211,891), GCCISD Bright Star (increased due to the new high school), TIRZ payment for services ($82,000), funding from the State for traffic signals ($13,470) and Harris County funding for fire services ($12,500). Intergovernmental revenues represent less than 1% of the total General Fund revenues. Charges for Services — Charges for Services are $1,395,900, a $26,229 (2 %) increase over the 2008 -09 budget. The largest increase is in the area of ambulance collections. Charges for Services are 3% of total General Fund revenues. Cultural and Recreational — Cultural and Recreational revenues are $651,500, a $502,000 increase over the current year budget. These are revenues obtained from facility rental, vending machines, special events, leisure programs and athletic fees. Based upon data provided by the consultants, an estimation of $500,000 is in the budget to reflect the first year of operational revenues for the Pirates Bay Water Park. Cultural and Recreational revenues represent 1% of total General Fund revenues. Fines and Forfeitures — Fines and forfeitures of $1,982,760, an increase of $97,560 over the current year's budget, is projected due to improved enforcement activities through the Municipal Court and Motor Carrier Violations Program. This revenue source represents 3% of General Fund revenues and is primarily Municipal Court Fines at $1,686,460. 34 MAJOR BUDGET ISSUES Fiscal Year 2009 -10 Miscellaneous — Miscellaneous revenue consists primarily of interest earnings and represents 1% of General Fund revenues. Interest earnings have decreased from the budgeted 2008 -09 amount due to lower interest rates earned on the City's investment portfolio. Funds budgeted for 2009 -10 decreased $517,040 from the prior year budget. Operating Transfers In — Operating transfers increased ($3,057,870) over the 2008 -09 budget and are 9% of General Fund revenues. The transfer from the Water and Sewer Fund, MDD, TIItZ, Solid 'Waste Fund, and BAWA are to reimburse the General Fund for administrative costs and payment in lieu of taxes. The Storm Water Fund transfer is used to reimburse a portion of eligible expenditures paid for by the General Fund. The transfer from the Capital Improvement Fund (CIPF) is the return of a portion of the FY 08 year -end transfer from the General Fund for potential Hurricane Ike expenses. EXPENDITURES The purpose of this section is to give a general description of the major functional areas in the General Fund and describe the changes within them. Included in these expenditures are any new /expanded programs, continuing programs and capital purchases. The General Fund accounts for all activities except for those required to be accounted for in another fund. Police, Fire, Emergency Medical Services, Health, Public Works, Parks, Library, etc. are funded within the General Fund. Total expenditures for the 2009 -10 budget are $60,622,813, an increase of $1,030,381 (1 %) over the prior year budget. Increases in overall expenditure categories include personnel services ($1,590,270), maintenance ($119,289), services ($44,184), sundry ($4,237), miscellaneous ($16,000) and contingency ($46,000). There are decreases in supplies (- $164,825), transfers to other funds (422,820) and capital purchases (- $601,954). The Salary savings of $500,000 for vacant positions that occur during the year is included as a reduction in the personnel cost calculations. General Fund Expenditures by Function $70 $60 - ■ Transfers Out $50 l7 Capital c $40 — — ■ Culture & Leisure E- $30 0 Health & Welfare $20 0 Public Works $10 — -- ■ Public Safety $- 13 General Government 2004 -05 2005 -06 2006 -07 2007 -08* 2008 -09 2009 -10 Fiscal Years For discussion purposes only, the 2007 -08 General Fund Budget does not include the budget arnendment, (3rd. #10,958, approved September 22, 2008. Public Safety • Staffing Implementation — Fire Station Six (Pinehurst) — The new Pinehurst Fire Station will begin construction in late 2009 and is expected to begin operations in 2010. This budget does not include the new staffing for the station but does include the furnishings and some operating expenses. $225,321 • Police "Hot Spot" Team — An important component of the enhanced Public Safety initiatives is the Police Hot Spot Team activities funded through the CCPD. $1,014,365 Police Mobile Data Terminals — Ten of the "ruggedized" laptops are scheduled for upgrade and replacement in the 2009 -10 CCPD budget. $50,000 35 MAJOR BUDGET ISSUES Fiscal Year 2009 -10 • Police Department Vehicles — Replacement of 10 vehicles are in the General Fund as part of the ongoing capital replacement requirements. $239,000 • All- Terrain Vehicle — Replacement of all- terrain vehicle. $6,000 • Additional Police Vehicles — Three additional Police vehicle replacements are budgeted in the 2009 -10 CCPD budget. $67,500 • Police Video Cameras — Five video cameras for patrol vehicles are included for protection of officers and citizens. This is the 13`s year for this program and will continue replacement of older cameras in our 64 patrol vehicles. The use of the cameras has provided evidence of the actions of officers and citizens being filmed. $35,000 • Portable Truck Scales — Purchase of a replacement set of portable scales for use by the DOT enforcement officer in the Motor Carrier Division. $17,580 • Dual K Band Radar — Purchase of four (4) replacement radar units for improved traffic enforcement activities are budgeted in the 2009 -10 CCPD budget. $12,000 • Fire Stations — Fire Station maintenance and security fences. $64,800 • Firefighter Protective Clothing Inspection and Replacement Program — The State has adopted a more stringent testing and inspection program for fire fighter protective clothing. Although the City has an aggressive inspection and replacement program, we anticipate this unfunded mandate to significantly increase these costs. The final rules and implementation are pending so the specific costs are hard to determine. The budgeted amount is based on analysis by Fire staff. $31,750 • Rescue Tools and Equipment — Replacement of CBRN air packs, cylinders, rescue apparatus, replacement of hoses and thermal image camera. $139,970 • Radios and Related Equipment — Purchase of portable radios, voice amplifiers along with replacement headsets and chargers are budgeted in the 2009 -10 FCPEMSD budget. $248,693 • Replacement of Storage Building at 1200 Lee Drive — The replacement will be funded by the Capital Replacement Fund. A capital lease payment is budgeted in the Emergency Management budget. $89,000 Compensation and Employee Benefits Compensation — The preservation of our employees is one of the City's guiding principles as we recognize that our employees ARE our most valuable assets. In the 2008 -2009 Budget, continued attention was paid to compensation and benefits. Adjustments were made in Police and Fire Civil Service to maintain those positions at market. Non - civil service employees (full and part-time) were eligible for a 3% to 5% merit increase based on performance. Market adjustments were adopted for those positions not currently reflective of market, as well as salary adjustment for incumbent personnel in those positions that were below their appropriate position within their grade range. While the current market analysis indicates the need to increase certain classifications of compensation, the current economic and budgeting conditions make it impossible to address these changes in this budget year. The City will continue to analyze the market in addition to considering restructuring the current compensation system. A technical adjustment was approved by Council for all employees to receive a 2% across the board salary adjustment in January 2010. Health and Dental Coverage — Like most employers that provide health coverage, the City has experienced significant increases in health and dental expenses. The Medical/Dental Plan Board of Trustees has analyzed premiums, expenses, and utilization of the medical and dental plan, including the changes made in the previous budget year. There was no health premium increases implemented last fiscal year however the grouping was restructured on additional coverage for dependants to better reflect costs. Again and for the fourth consecutive year, 36 MAJOR BUDGET ISSUES Fiscal Year 2009 -10 the City will absorb most of the additional health care costs and will provide an opportunity, by participating in several wellness initiatives, for the employees to have no increase in their premiums. The Trustees are recommending that retirees over 65 be placed on a Medicare supplement which would provide them with equal or better coverage at a lower cost. The Trustees also recommend that the City no longer offer retirees insurance coverage for any employee beginning employment with the City after January 1, 2010. Adjustments have been made to the dental plans over the last five years to adjust premiums to match expenses. This year the Trustees are recommending that we change providers for both plans to allow for lower premiums and cost savings for the City. Additionally, the Trustees have recommended changing Vision providers to also reduce employee's premiums. Maintaining an adequate reserve in this fund indicate that premium increases are inevitable in future years. Infrastructure and Capital Project The City Council, Administration and Citizens agree that maintaining and improving the facilities and infrastructure within the City is vital to its growth and development. In November 2007, the voters overwhelmingly approved five initiatives that will provide improvements in the following areas: streets; sidewalks; drainage; public safety; and parks, recreation and beautification. A total of $12,890,000 General Obligation Bonds (GO's) was sold for Year One of the 2007 program. A reassessment of the cash flow of projects related to Year Two GO's led the City to defer the issuance of approx $12.5M debt until fiscal year 2010. This also allows the deference of related debt service, which in turn gives us the ability to defer the associated tax increase, while continuing the implementation of the projects themselves as scheduled. Projects included in year three of the 2007 bond program are on schedule to commence in FY 2009 -10. Utility Capital Improvements - Another capital improvement initiative seen as critical to the growth and development of the City is the utility infrastructure. Current and active projects detailed in this document represent over $125 million in improvements from 2001 through 2014 with over $60 million already completed. Projects in this category include development and redevelopment of wastewater treatment plants and lift stations; water and sewer line rehabilitation; line extensions, most notably to the north of I -10 predicated by the new Memorial High School; new and rehabilitation of water towers; and water well replacement. Street Maintenance Improvements — Funded by a dedicated sales tax which was reauthorized for a second time in 2008, the Street Maintenance Fund provides for a critical program to address the maintenance of city streets in sub- standard condition. Represented in the current program is funding for Asphalt Mill and Overlay ($1.5M); Concrete Street Repair ($500,000M); and Base Repair & Sealing ($250,000). Carryover funds of approximately $2.9M are also available for these programs as well as a Crack Sealing program. General CIPF — This fund is used to provide for various small to medium projects and is primarily funded from a transfer from the General Fund. Major recurring programs reflected here include funding for the CIP Project Management ($291,555) and Building Demolition ($300,000). Funding has been captured here from the Fire/EMS Special District to provide for the long term capital project for a Fire Training Grounds Facility ($1.05M) and Fire Radio Replacement ($325,000). Projects recently completed or nearing completion include a new Public Works Storage Building, erosion control at old landfill site, the new generator at City Hall, the Baytown Bark Park and the Fire Fighters Memorial which is primarily being funded through donations. Additionally, the General Fund transferred $5M to the CIPF at the end of FY 2007 -08 to provide the resources to fund the recovery efforts required from Hurricane Ike. Of that, $3M is budgeted to be returned in FY 2009 -10 with approximately $1.2M is being reserved until the final accounting of this disaster is known, at which time available funds will be returned to the General Fund. Economic Development Increasing the retail base within the City of Baytown is crucial to the ability for the City to develop and provide the resources necessary to support the development. The addition of new and the retention of existing retail facilities not only enhances the tax base of the City, but it also creates jobs for our citizens which in itself creates a positive economic impact. Recognizing this, a Retail Recruitment and Retention program was funded though the General Fund. $100,000 has been allocated in FY 2009 -10 to continue support of this program. The City maintains a mutually beneficial partnership with the Economic Development Foundation (EDF) to enhance the City's ability to recruit businesses that create jobs. The availability of Municipal Development District (MDD) 37 MAJOR BUDGET ISSUES Fiscal Year 2009 -10 funds are key to providing the resources necessary for this endeavor. Programs funded by the MDD include development of new and expansion of existing businesses, acquisition of property for economic development and continued support of the EDF operations and special programs. The City continues the support for downtown redevelopment in many ways, one of which is a fagade program. Projects consistent with elements of the Downtown Master Plan will be eligible for a 100% match of outside /private funding sources. $125,000 remains available from previous years for this matching fund program and no additional fagade allocation is included. The MDD Fund also provides financial support to further these redevelopment efforts as evidenced by the recent funding for the purchase of a downtown building for use as an Arts Center. Plans are continuing to determine the best course of action for rehabilitation. The elimination of dangerous and derelict buildings is receiving renewed attention with additional funding for demolition included in the General Capital Improvement Program Fund (CIPF). And finally, the Downtown Streetscape Demonstration Project final design is underway, funded by a combination of federal funds administered through TxDOT and local MDD funds. City Image and Beautification • Banners/Entrance Signage — Funding is included for the purchase of additional streetlight banners and the possible construction of additional entrance signage. $10,000 • Beautification Committee —The Health Department/Neighborhood Protection Division serve as the liaison to the Council- appointed committee to address litter abatement and beautification programs in the City. Funding in support of those activities in included in the Health budget. A Technical Adjustment was added by City Council for Baytown Beautification. $25,000 Traffic Control, Enforcement and Transportation • Transportation Thoroughfare Plan — The City is in need of an updated, comprehensive Transportation Thoroughfare Plan to assist with current traffic flow problems and to help avoid new problems in the future. The total Plan development is estimated to cost $300,000. Funding for the plan includes $150,000 from MDD and $150,000 from the General Fund. This allocation is the final General Fund allocation. $75,000 Signalization — The budget includes funding for design and construction of traffic control devices at a future, unspecified intersection. $150,000 Parks & Recreation • Reimbursement for Electrical Costs for Youth Sports Leagues — Reimbursement of up to $4,000 in electrical costs to youth sports leagues that contract with the City for use of city-owned facilities. $20,000 • Replacement of Park Entry sign (10). $15,000 • Sports League Projects — Replacement of pedestrian bridge at Jenkins Park ($79,000), and reconstruction of Jenkins Park parking lot ($215,743). These projects are funded in the MDD budget. $294,743 • Playground Equipment Replacement — Provides continued funding for the ongoing program to replace damaged and wom equipment at various park facilities throughout the city. $55,000 • Replace a front -end loader. $50,000 • Replace a tractor and mower attachment. $65,000 • Replace crew cab truck and accessories. $31,000 Information Technology Services (ITS) • Security Cameras and Access Controls — Phase II $96,000 38 MAJOR BUDGET ISSUES Fiscal Year 2009 -10 Personal Computers & Printers — Replacement of computers and printers. Maintenance and repair of these items is increasing rapidly as they age. $13,830 Library • Books and non -print media — The 2009 -10 budget allocates capital funds for the annual purchase of books and non -print media. $220,400 HALAN — Contract with the Houston Area Library Automated Network, {HALAN }, This contract provides the City's circulation and overdue software and maintenance, Interlibrary Loan service, Internet connection, reserve materials systems, on -line catalog, subject databases, wireless capabilities, and materials acquisition system. The increase for 2009 -10 is $5,400. $87,000 Administrative and Other Youth Advisory Commission (YAC) — Supplies and Commission expenses related to support of the YAC, The YAC is coordinated through the Parks Department. $10,800 • City Hall Security and Appearance — Funding to continue to implement physical and operational changes at City Hall to improve the safety and security of our employees and visitors. These may include such items as electronic locks and improved video monitoring. $50,000 Streetlights — With the growth of new subdivisions and the increase in electricity costs, streetlights are rapidly becoming a major budget expenditure. The majority of our electricity for streetlights falls under our contract with Gexa Energy, LP. A small number of these lights remain with Reliant Energy. Each year the electric utility company allocates a streetlight allotment for Baytown. This allotment allows for installation of a certain number of streetlights for Baytown at no cost to the City. Once the street lights are installed, the City pays the monthly bills for those lights. In addition to the allotment received from CenterPoint, developers install streetlights for new subdivisions and the City pays the recurring charges for 'those lights as well. When citizens request streetlights, staff investigates the need and, if warranted, makes recommendations to the Planning and Zoning Commission and Council for installation. Staff approves streetlight plans for new subdivisions, as they increase our recurring costs. In the past, the budget has included a separate allocation for citizen requests and new subdivisions. To reduce budgetary impact, the annual allocation for new streetlight installations had been reduced over the past several years. The installation of "new" streetlights resumed in the prior fiscal year. The budget provides for a total of 220 additional lights in the 2009 -10 fiscal year. This total includes 150 additional streetlights in new subdivisions and 70 additional streetlights based on individual requests. The funding for new streetlights brings the total number of streetlights to 4,921. $1,018,823 ■ Contingency General Fund Expenditures by Type ■ Transfers Out - CTPF $65 p Capital Outlay $60 ■ Operating Transfers $55 Out © M iscellaneous $50 c $45 ■ Sundry $40 0 Services $35 D M aintenance $30 2004 -05 2005 -06 2006 -07 2007 -08* 2008 -09 2009 -10 ■ Supplies Fiscal Years p Personnel Services For presentation purposes only, the 2007 -08 Cseneral Fund Budget does not include the budges amendment,. Ord- *10,458,approved September 22, 2008, 39 MAJOR BUDGET ISSUES Fiscal Year 2009 -10 RESERVE LEVELS In order to maintain fiscal stability, governmental entities maintain a General Fund unreserved fund balance to meet unforeseen emergencies that may arise. Appropriate levels of unreserved fund balances vary from entity to entity based on the relative impact of particular circumstances or financial conditions. The City of Baytown's goal for unreserved fund balance considers factors such as bond ratings, threat of severe tropical weather due to our proximity to the Gulf Coast, our location adjacent to the petro- chemical complexes, unforeseen emergencies, and advice from the City's financial advisor for fiscal planning. Potential fluctuations in revenue, and cash flow considerations between the start of the fiscal year (October 1) and the receipt of property tax revenues in December /January also require adequate reserves. The goal for unreserved fund balance is in the range of 70 to 80 days operating expenditures. Previous budgets have been adopted with a fund balance of 40 days and have always ended the year with in excess of 80 days. Amounts in excess of the reserve goal have historically been utilized to fund non - recurring expenditures unless there is a valid reason for carrying larger reserves. The budget for 2009 -10 will again use a portion of the fund balance to fund some of the non - recurring expenditures as follows: Capital Purchases $2,962,989 CIPF Transfer 539,000 Contingency 400.000 TOTAL $3,901,989 The Governmental Accounting Standards Board (GASB) issued Statement 45, entitled Accounting and Financial Reporting by Employers for Postemployment Benefits Other Than Pensions. The statement addresses how state and local governments should account for and report their costs and obligations related to post - employment healthcare and other non - pension benefits, commonly referred to as other post - employment benefits, or OPEB. The implementation of this statement is required for medium size employers, including Baytown, for fiscal years beginning after December 15, 2007. The fiscal year ending 2008 -09 will be the first year that the City will be required to comply with GASB 45. In the Fiscal Year 2005 -06 budget, we established a restricted reserve for our two largest funds with personnel costs (i.e. General Fund and Water & Sewer Fund) to identify partial funding for this obligation. GASB 45 could present a major expenditure in future budgets and restricting a portion of the fund balance in 2005 -06 represented a major step toward compliance. GENERAL DEBT SERVICE FUND The General Debt Service Fund accounts for the payment of principal and interest on general long -term liabilities paid primarily by taxes levied on property within the City. The current debt service allocation for 2009 -10 is $9,392,612, consisting of $6,398,214 in principal, $2,969,398 in interest, and $25,000 for fiscal charges. Current tax revenues are projected to increase by $117,376 (1 %) over current year estimated revenues. A transfer from the Water and Sewer Fund is made to cover the portion of debt paid out of the General Debt Service Fund. The planned debt issuance in FY 2009 -10 will fund a portion of the Pirates Bay Water Park and the expansion of City Hall. A transfer from the MDD will be made to cover the portion of the debt related to the Water Park. HOTEL/MOTEL FUND This fund accounts for the occupancy tax revenues collected from local hotels and motels. The occupancy tax is calculated by the hotel/motel based on 7% of their taxable receipts and remitted to the City on a quarterly basis by the hotels. These revenues must be spent to promote or encourage tourism and/or convention delegates. Eligible expenditures to promote tourism include establishing or enhancing a convention center; administrative cost for facilitating convention registration; tourism- related advertising and promotions; and tourism - targeted programs that enhance the arts, historical restoration or preservation programs. The distribution of hotel/motel tax revenue is specified by state law. At least 1% of the 7% occupancy tax annual revenue must be spent on advertising and general promotion of the city and its vicinity. The city is prohibited from 40 MAJOR BUDGET ISSUES Fiscal Year 2009 -10 spending more than the greater of 15% of the hotel occupancy fund balance or I% of the 7% occupancy tax annual revenue for development or enhancement of arts programs. Expenditures for historical purposes are limited to a maximum of 50% of the annual hotel tax revenue collected, if the municipality does not allocate any hotel occupancy tax revenues for convention/civic center purposes. Since Baytown borders an estuary or bay with a population less than 80,000 we are eligible to utilize not more than 10% of the revenue derived from the hoteUmotel revenue fund balance for maintenance, improvement and operation of parks and facilities that serve the purpose of attracting visitors and tourists to the City, as long as funds expended for promotional activities do not fall below the average annual expenditures of the prior three years. Any expenditure must be consistent with one of the categories noted and serve to promote tourism, conventions and the hotel industry. REVENUES The City of Baytown currently has 16 hotels operating in the city limits and the 2009 -10 budget projects revenues at $885,600, an increase of $66,000 over current year estimates. The budget has increased approximately $167,000 from the 2008 -09 budget. This is due to the opening of additional hotels and the anticipation of improved promotional activities that are expected to bring visitors to Baytown. The budget also includes interest earnings of $30,000 and $13,240 for participation fees for booth space at the annual 4 "' of July celebration for total revenue of $928,840. Hotel/Motel Occupancy Tax Revenues 5900.000 5740,000 5600,000 S450,000 - S300,000 5150,000 Actual Actual Actual Actual Budget Budget 2004 -05 2005 -06 2006 -07 2007 -08 2008 -09 2609 -10 Fiscal Years EXPENDITURES Total expenditures for the Hotel/Motel Fund are $2,163,303, an increase of $160,563 (8 %) over the prior year budget. The Transfers Out to General Fund reflects the reimbursement to the General Fund for fifty- percent (50 %) of the Public Affairs /Marketing Coordinator. UnforeseenfNew Initiatives are funded at $600,000 to provide Council with the ability to support additional tourism - related activities. Hotel /Motel Expenditures by Function $2,275,000 $1,950,000 $1,625,000 $1,300,000 $975,000 $650,000 $325.000 2004 -05 2005 -06 2006 -07 2007 -011 2008 -09 2009 -10 Fiscal 'Years 13 Arts ■ Promotional ® Historical ■ Bay Communities E!1 MAJOR BUDGET ISSUES Fiscal Year 2009 -10 Enhancements to the Sports Complex Family Aquatics Center — The construction of the new Sports Complex Family Aquatics Center has the potential to be one of the greatest tourism projects in Baytown's history. While it will certainly be a center piece of entertainment for our residents, we have the opportunity to position ourselves to capture a growing segment of "closer -to- home" tourism in light of escalating energy and travel costs. The Hotel/Motel Fund is an appropriate funding vehicle for capital investments to further position our aquatics facility as a destination. The working capital available in this fund allows for these `one- time" expenditures without impacting our ongoing promotion efforts. • 4`h of July Celebration — The celebration is a source of tourism bringing people from outside the community to the City. The total cost of the celebration increased slightly and includes a fireworks display ($15,500), live entertainment ($80,000), security and personnel ($24,056), supplies/advertising/other ($35,253). $154,809 Promotion and Advertising — The budget includes funding for public relations activities, advertising and promoting tourism for events that are designed to bring out -of -town visitors to Baytown. These include the July 4'h celebration, Grito -Fest, the Baytown Fine Rides Car Show (3rd year), Christmas on Texas Avenue (2nd year of Hotel/Motel support), Summerfest (2nd year of funding), the Nurture Nature /Great Goose Creek Fest, participation on the Project Stars Economic Alliance, staffing a "Visit Baytown" booth at the Texas Parks and Wildlife Expo, a contract with the Baytown Chamber of Commerce for visitor service ($60,000), television sponsorship of the Bayou Bowl Football Game ($55,000), and $585,000 in contingency /unforeseen for events that Council may desire to initiate or support. Two technical adjustments were added purchase land for a possible Visitor Center and the construction of a Visitor Center. The Public Affairs/Promotion Coordinator is partially funded by a transfer to the General Fund ($42,870). The total Promotional budget is $1,766,283. • Funding is included in the budget for maintenance of the promotional web page for the City of Baytown. This web page was funded in prior Hotel/Motel budgets and is complete. This website is dedicated to providing information to potential visitors to promote tourism. $10,000 • Annual Clean up of Bays, Waterways & Estuaries — The budget includes funding for the annual clean up for bays, waterways and estuaries throughout Baytown. The current locations for this clean up and maintenance include Bayland Marina, WC Britton Park, Goose Creek Park, the Baytown Nature Center, Bicentennial Park and Roseland Park. This funding is increased to allow the addition of part-time personnel and will help offset the cost maintenance construction and the Extended Beautification Crew. $86,762 • Summer Concert — Grito Fest — Funding remains unchanged to host two concerts (July 3'd, September) in the budget. Each concert will include staged entertainment, food and beverage booths, and security. $44,115 • Nurture Nature Fest and Great Goose Fest — Events aimed at tapping the eco- tourism market and showcasing the Baytown Nature Center and the Eddie V. Gray Wetlands Recreation and Education Center. $35,309 • Bayou Bowl Football Game — Advertising funds are included for the Bayou Bowl Football Game. The Bayou Bowl matches high school players from Louisiana and Texas high schools. The first Bayou Bowl was held during the summer of 2003. This funding will purchase an advertising sponsorship of the game and provide multiple television spots on Baytown during the broadcasts of the game. $55,000 • City Advertising in Statewide and National Publications — In an effort to showcase Baytown as a tourist destination, funding is included to place "Visit Baytown" ads in statewide and national travel- related magazines. $30,000 • Baytown Symphony Children's Concert — Musicians comprised of high school and college students, music instructors and other music enthusiasts will perform free public concerts to children in the Goose Creek Independent School District. The concerts will be advertised regionally to attract visitors to Baytown and are designed to educate and entertain youth on fine classical and modern music. $14,822 42 MAJOR BUDGET ISSUES Fiscal Year 2009 -10 WATER AND SEWER FUND This fund accounts for the water and wastewater utilities for the City. The cost of providing services is financed primarily through user charges. Total expenditures for the 2009 -10 budget are $33,913,193. The utility bond program continues to expand due to the need for the rehabilitation and expansion of the water and wastewater collection systems. An approximate $15 million debt issuance for 2009 -10 is an anticipated to fund these improvements. REVENUES Water Volume — The 2009 -10 budget estimates sales of $14,275,100 based on an average use of 10.8 million gallons per day (MGD). Fluctuations to rainfall amounts can significantly impact actual sales. The MDD transfers funds to cover a portion of costs associated with the Northeast Wastewater Treatment Plant construction and West District Wastewater Treatment Plant expansion. In addition to the MDD transfers ($2,497,188), the following rate structure generates the funding required for the 2009 -10 budget. The water and sewer rates are unchanged at this time. The transfer from the Water and Sewer Capital Improvement Fund is for the return of a portion of the FY 08 year -end transfer from the Water and Sewer Fund for potential Hurricane Ike expenses. Current Service Rates Inside City Water Base Rate (incl. 2,000 gallons) $12.49 Water consumption rate /1,000 gallons $4.74 Sewer Base Rate (incl. 2,000 gallons) $12.49 Sewer consumption rate /1,000 gallons $4.51 Outside City Water Base Rate (incl. 2,000 gallons) $24.98 Water consumption rate /1,000 gallons $7.11 Sewer Base Rate (incl. 2,000 gallons) $24.98 Sewer consumption rate /1,000 gallons $6.76 Volume User Water consumption rate /1,000 gallons $3.11 The rate structure includes the first 2,000 gallons in the readiness -to -serve charge for both water and sewer, with a 12,000 - gallon cap on residential sewer. .4 00 1gR Total expenditures for the 2009 -10 budget are $33,913,193, an increase of $1,161,269 or 3.55 %. Highlights of increases by object class include the following: • Personnel related line items had a net decrease of $38,618. Personnel costs include wages, health insurance, workers compensation and retirement. Salary savings of $100,000 for vacant positions through the year is included as a credit to the expenditure proposal. $6,578,087 • Supply costs are expected to increase ($496,457) due to increasing postage costs ($7,704), chemical costs ($12,978) and treated water purchased from BAWA ($485,405). The latest cost increases for raw water from the City of Houston are being passed on to BAWA customers in fiscal year 2009 -10. $7,295,662 43 MAJOR BUDGET ISSUES Fiscal Year 2009 -10 • Maintenance increased slightly ($32,734) due primarily to increases in water distribution maintenance costs. $1,011,700 • Services increased ($2,411) primarily due to expected increases in janitorial services ($1,067) and special services ($7,546). Some of the major services include liability insurance, equipment rentals, travel and reimbursables and education and training. $3,249,915 Capital purchases decreased ($374,176) based on current needs. $714,323 • Transfers increased $1,033,983 primarily clue to the increased debt service requirements including the costs of anticipated issuance of debt in 2010. $14,877,629 • Debt Service Requirements -- The debt service requirement for 2009 -10 is $12,352,649 an increase of $1,171,416, and funds the debt associated with the utility bond program. Water & Sewer Fund Expenditures by Function on $40 $35 _ ❑ Transfer to Other Funds $30 ■ Transfer to Debt Service S25 ❑ Utility Construction $20 S15 — Cl Wastewater Operations $10 — - ■ Water Operations $5 ❑ General Government $- 2004 -05 2005-06 2006 -07 2007 -08* 2008 -09 2609-10 Fiscal Years For presentation purposts only, the 2007 -08 Water &Sower Fund Budget does not include the budget amendment, Ord.- 10,958,approved Septetnbar 22, 2008. WORKING CAPITAL In order to maintain fiscal stability, governmental entities maintain a working capital balance to meet daily liquidity needs. Appropriate levels of working capital vary from entity to entity based on the relative impact of particular circumstances or financial conditions. The goal for working capital is 70 to 80 days operating expenses. Working capital is defined as current assets (e.g. cash, investments, accounts receivable) less current liabilities (e.g. accounts payable). Unrestricted working capital of $6,893,583, or 74 days is projected as of September 30, 2010, Additionally, GASB 45 requires governmental entities to set aside funding for future retiree obligations, such as the health care coverage the City currently offers to retirees. While full implementation for cities our size was not required until fiscal year end 2008 -09, the 2006 -07 budget set aside restricted reserves for this purpose. The restricted reserve for the Water and Sewer Fund is to remain at $944,062 for 2009 -10. At full implementation, GASB 45 may require establishment of citywide reserves. This allocation was an excellent start at meeting that future obligation. SANITATION FUND The Sanitation Fund accounts for collection of residential refuse, brush and white goods, the yard waste management program, and recycling activities. The Sanitation Fund either through a contract with Waste Management, Inc. or City Crews, currently provides the following services: • Twice per week curbside collection and disposal of residential garbage and heavy trash. (Waste Management) • Once per week curbside recycling (Waste Management) • Croce a month curbside collection of brush and limbs. (City) 44 MAJOR BUDGET ISSUES Fiscal Year 2009 -10 Provision of a drop - off - recycling center open 3 days per week. (Waste Management) Provision for a junk drop -off center open 3 days per week. (City) REVENUES The Sanitation Fund's revenues are $4,333,362, an increase of $122,792 over the prior year estimates, primarily due to the additional revenue from an adopted $1 per month increase in solid waste fees. This increase is necessary primarily due to the scheduled Waste Management, Inc contract increase. Recycling revenue is budgeted to remain consistent with prior year collections ($22,240). The existing rates for sanitation services, including recycling, of $17.81 and $15.05 for residential and senior citizens respectively (excluding sales taxes) will increase to $18.81 and $16.45 when the adopted rate begins October 1St. There is still no cost to utilize the recycling center, which remain open to complement curbside recycling by accepting a wider range of materials as well as recyclable materials from businesses. Although there is a fee for junk drop -off services, it is a bargain compared to disposal at a private landfill which charges approximately S50 for one pick -up truck load of waste. The expense for these services is $238,559 with associated revenues of $22,240. fWX:2DRI00111J9*1 Total expenditures for the 2009 -10 budget are $4,677,805, an increase of $231,763 or 5 %. The increase is due to the scheduled cost increase from $10.58 per household to $11.11 per household (5 %) in the Waste Management, Inc. residential solid waste contract and the fuel adjustment charges for curbside recycling. Services section is increased ($103,240) primarily to reflect the Waste Management, Inc. contract increases. ► CLEAN Team Program — The Citywide Litter Eradication And Neutralization Team was added by City Council as a Technical Adjustment. The two- person team's duties are being developed to include patrol and quick response to complaints of dumping, increasing the hours of the Green Center, and providing capacity for special clean -up projects. $100,000 • Enhancements to the Recycling/Green Center were added by City Council as a Technical Adjustment. $100,000 Sanitation Fund Expenditures by Type $4 ■ Contingency - ■ Transfers Out a $3 ❑ Capital Outlay ■ Sundry $1 HI ❑ Services ❑ Maintenance 2004 -05 2005 -06 2006 -07 2007 -08 2008 -09 2009 -10 ■ Supplies Fiscal Years ❑ Personnel Services WORKING CAPITAL In order to maintain fiscal stability, governmental entities maintain a working capital balance to meet daily liquidity needs. Appropriate levels of working capital vary from entity to entity based on the relative impact of particular circumstances or financial conditions. The Sanitation Fund is primarily a fee -for service fiord and the working capital requirements are not as stringent since most costs are not incurred if service delivery is interrupted. Working capital of $254,372, or 20 days, is projected as of September 30, 2010. 45 MAJOR BUDGET ISSUES Fiscal Year 2009 -10 STORM WATER UTILITY FUND The Storm Water Utility Fund was established in order to ensure compliance with NPDES Storm Water Phase II. As part of the Federal Clean Water Act (CWA) under the National Pollutant Discharge Elimination System (NPDES) the U.S. Environmental Protection Agency (EPA) has mandated that the Texas Commission on Environmental Quality (TCEQ) establish permit guidelines, under the Texas Water Code, for Municipal Separate Storm Sewer Systems (MS4). Phase I of the requirement included medium to large (100,000+ population) cities with Phase lI including those cities of less than 100,000 populations. There are two ways for a city to comply: (1) file for an individual NPDES permit; or (2) participate with a Texas Pollutant Discharge Elimination System (TPDES) General Permit. The second option is far less expensive and provides greater coverage by the State program. The State has completed the implementation of the General Permit program and Council has begun adopting the necessary ordinances and rules for compliance. Our Stonn Water Program is operated under both the EPA and State guidelines. This was an unfunded mandate by the USEPA and TCEQ; however, municipalities are allowed to create enterprise type funds which collect fees to offset the costs of the program. The City has created an enterprise fund and has also received a State General Permit to operate our Storm Water Phase II program. The Permit must be reviewed and renewed every five years to insure continued compliance with 'both the USEPA and TCEQ requirements. The Storm Water fee is 19 -tier rate structure, with the residential tier being the largest in number. Each residential account is charged a $0.68 monthly charge. All non - residential accounts will be charged a fee based on the single - family living unit equivalent, which is determined by evaluating the impervious area of the property. Expenditures include three staff positions ($252,111), supplies ($46,150), maintenance ($300), services (5261,601), capital purchases ($9,825), and a transfer to the General Fund for storm water initiatives included in the General Fund budget ($217,730). The estimated working capital on September 30, 2010 is $54,347 or 25 days. Storm Water Fund Expenditures by Type $875,000 0 Contingc!ncy 5750,000 L] $625,000 — Transfer to General Fund $500,000 ® Capital outlay $375,000 ■ Sundry $250,000 p Services $125,000 - - �- ❑ Maintenance 2004 -05 2005 -06 2006 -07 2407 -08 2008 -09 2009 -10 ■ Supplies Fiscal Years ® Personnel See+, ices CENTRAL SERVICES GARAGE FUND The Garage Fund provides motor vehicle service and repair for all City operations except EMS, Fire and Police. The Garage Fund is supported through charges to user departments. Total expenditures including transfers for the 2009- 10 budget are $1,743,250, a decrease of $404,032 (18 %). This decrease is driven by the decreased cost for fuel purchased and resold ($411,700) (45 %). A fuel surcharge of 6% is assessed to users that consume fuel at the Garage to offset fixed costs associated with Garage operations. The fee structure for the various types of vehicles is as follows: • Light vehicle rate (motor vehicles up to and including one ton load capacity) S50fHr. • Medium vehicle and equipment rate (motor vehicles exceeding one ton capacity) $6541r. 46 • Heavy and construction equipment rate $80/Hr. MAJOR BUDGET ISSUES Fiscal Year 2009 -10 Typically, municipalities need to maintain a Garage function; however, issues regarding quality and level of service must be addressed in order to determine what the cost level should be for each specific entity. The budget for the Garage Fund maintains a small working capital as of September 30, 2010. Garage Fund Expenditures by Type $2,250,000 $1,800,000 D'Fransfers Out $1,350,000 ■ Capital Outlay $900,000 0 Services $450,000 — ❑ Maintenance $ ■ Supplies 2004 -05 2005 -06 2006 -07 2007 -08 2408 -09 2009 -10 n Personnel Services Fiscal Years WAREHOUSE OPERATIONS The Warehouse provides common items used on a daily basis throughout the city. The Warehouse maintains and accounts for supplies used in the field for Public Services and Parks & Recreation, office supplies used by most all city departments and preventive and maintenance parts used on the city fleet. The Warehouse is supported through operating transfers from the General Fund and Water & Sewer Fund on a cost of goods basis. Total expenditures for the 2009 -10 budget are $256,451, a decrease of $11,231 (4 %). The budget for the Warehouse maintains a small working capital as of September 30, 2010. Warehouse Fund Expenditures by Type $250,000 ❑ Capital Outlay $200,000 ■ Sundry $150,000 — — - ❑ Services ❑ Maintenance 5100,000 -- ■Supplies 550,000 p Personnel Services $- 2004 -05 2005.06 2006 -07 2007 -08 2048 -09 2049 -10 Fiscal Years IVA 48 Funded Supplemental re7M,i�o C apital L ists BAWOWN eu CITY OF BAYTOWN SUPPLEMENTAL REQUESTS - FUNDED FY2009 -10 Dept. Department Request* Total 101 General Fund 1030 Fiscal Operations 'temporary Professional & Technical Assistance for Conversion - Moved to CIPF $ - 1170 City Clerk Codification - Land Use/Development Code - Moved to MDD - Public Relations - Miscellaneous 1,440 Municipal Court Interpreter/Translator - Moved to Base - Laptop Computer - Moved to Fund 201 - Purchase in FY2009 - 1190 General Overhead Banking Contract Services 84,000 2020 Fire Station #6 - Capital Items 225,321 Fire Station Security & Maintenance 44,800 "fools & Equipment 30,650 2030 Emg. Mgmt. Admin. Replace Storage Bldg destroyed by IKE (1200 Lee Dr.) - CRF pmt. (1 of 4) 22,455 Security System for F.00 9,000 3020 Traffic Control Replace Signal Systems 154,000 Funding for Lighting - Moved to Fund 224 Photo Enforcement Fund - 5000 Parks & Recreation Pirates' Bay Water Park Operations Only - Capital Moved to FI /M Fund 871,203 Additional Handicap Ramp a, East Little League Park - Moved to MDD - 6000 Library Computer Server 15,000 9000 Transfers Out Transfer to Solid Waste for Clean Team - Technical Adjustment 25,000 101 General Fund Total S 1,482,869 232 HoteUMotel Fund 5030 Hotel /Motel Pirates' Bay Water Park Operations - Capital - Moved f/ General Fund $ 224,950 232 Hotel /Motel Fund S 224,950 401 General Debt Service Find Bond Principal $ 153,214 Interest on Bonds 420,939 401 General Debt Service Fund S 574,153 500 Sanitation Fund 3200 Solid Waste Clean Team Program - Technical Adjustment $ 100,000 Convert Employee Overtime to (1) Part-time Position (2,324) 500 Sanitation Fund S 97,676 505 Storm Water Utility 3050 Storm Water Utility 520 Water & Sewer Fund 1030 Fiscal Operations 3040 Water Operations 9010 Operating Transfers Storm Water Engineer (Will net to "0" by offsetting other operating expenses in 74021 Special Services) $ - Transfer to Solid Waste for Clean Team - Technical Adjustment 50,000 505 Storm water Fund $ 50,000 Security Gates for Files Treated Water To WWIS 522 Water & Sewer Debt Service Fund Bond Principal Interest on Bonds * Capital included in Supplemental Requests. 50 $ 610 604,979 1,06 l ,894 520 Water & Sewer Fund $ 1,667,483 $ 4,504,000 611,494 522 Water & Sewer Debt Service Fund S 5,115,494 Total All Funds $ 9,212,625 CITY OF BAYTOWN CAPITAL REQUESTS - FUNDED FY2009 -10 Acct. Requests Dept. No. Description Base Suppl. 101 General Fund 1010 General Administration 80001 Furniture & Equipment <$5,000 $ 5,000 $ - 1070 ITS 80001 Department 1- lardware /Software Requests 13,830 - 84041 Furniture & Fixtures 5,850 - 84042 Windows Based Software licenses 48,000 - Security Camera Project - Phase 11 96,000 - 86011 IBM Blade server - CRF pmt. (2 of 3) 19,538 - 1080 Planning & Community Dev. Svs. 80021 Mobility Plan /Major Thoroughfare Plan Moved V Sp. Svs. 75,000 - 84043 Replace Truck 17,500 86011 1/2 ton Truck - CRF pmt. (I of 2) 7,283 1170 City Clerk 80001 Plan Examiner Storage Rack Purchase in 1 -Y2009 - - Supplemental: Laptop computer Moved to Fund 201 - Purchase in FY2009 - - 1180 City Facilities 84042 Replacement of Current Multizone System 7,500 - 1190 General Overhead 80021 Harris County Public Transportation Prg. Moved f/ Base 100,000 - Legislative Support Moved f/ Base 100,000 81011 City Signage 10,000 82011 Building Security 50,000 - 2000 Police 84042 Video Cameras (5 Q $7,000) 35,000 - Light Bars (7 a, $1,800) 12,600 - Radar Units (5 a, $2,100) 10,500 - IBM T -500 Laptop Computers (3 O $1,800) 5,400 - Portable Scales 17,580 - 84043 Replace Full Size Vehicles (7 n $24,500) 171,500 - Replace Midsize Vehicles (3 @ $22,500) 67,500 - Replace All - Terrain Vehicle 6,000 - 2020 Fire 80001 Hydraulic Power Wheel Stud Remover 1,200 - Replace Nozzle 2,400 - Automatie Defibrillator 3,500 - Ventilation Fans & Positive Pressure 1,800 - First Aid Kits 3,200 - Chain Saw 2,300 - Cut -off Saw 1,700 - Back -up Safety Cameras (5 @ $800) 4,000 - 1-lood/Exhaust Vent for Extinguisher Service Area 1,500 - lce Machine 1,700 - Supplemental: Station #6 - Staffing & Furnishings - 25,435 Supplemental: Fire Station Security & Maintenance - 6,000 Supplemental: Tools & Equipment - 6,750 82011 Fire Maintenance Station Issues 10,000 - Security Fence for Station #2 10,000 - Supplemental: Fire Station Security & Maintenance - 38,800 84041 Supplemental: Station #6 - Staffing & Furnishings - 75,000 84042 Digital Camera (I @ $1,000) 1,000 - Combustible Vapor Detector 2,000 - Replace CBRN Airpacks & Cylinders (5 a $6,405) 32,025 - Replace (13) Air Cylinders 13,388 - Replaee (15) AV Face Pieces 3,745 - 115 AV Nosecup Assembly Replacements 5,000 - PASS Device Units for Existing Airpacks 14,170 - Replace 5" Firehose 12,307 - Thermal Image Camera 20,000 - Supplemental: Station #6 - Staffing & Furnishings - 124.A86 CITY OF BAYTOWN CAPITAL REQUESTS - FUNDED FY2009 -10 it Acct. Requests Dent. II No. Description Base Sunnl. 2020 Fire (cont.) 84042 Supplemental: Tools & Equipment - 23,900 84045 Drop -In Chargers for Portable Radios (5) - Moved to FCPEMSD - - Sigtronic Headsets (6) - Moved to FCPEMSD - - Voice Amplifiers - Moved to FCPEMSD - - Scott Hazmat Radio Interface, Houston Spec (6) - Moved to FCPEMSD - - 154 MHz Portable Radios (2) - Moved to FCPEMSD - - 84061 PPE for NFPA 1851 Program 31,750 - 86011 Station# 5 Renovations - CRF pmt. (4 of 7) 140,762 - 2030 Emergency Mgt -Admin 80001 Furniture 3,000 - PC computers for EOC Workstations (10 C $1,600) 16,000 - Laptops EMC & DEMC (2 a $2,000) 4,000 - 82011 Supplemental: Replace Storage Building - Moved to CRF - - 84024 Supplemental: Security System - 9,000 84042 Replace 6,000 watt Portable Generators (2 Q $3,500) 7,000 - 84043 Replace 1 1/2 ton Military Surplus Trucks (2 a $4,000) 8,000 - Military Surplus Fuel Truck, 6K to 8K gallon Capacity 25,000 - 8601 l Supplemental: Replace Storage Building- CRF pmt. (1 of 4) - 22,455 2040 EMS 86011 Ambulance - CRF pmt. (5 of 6) 23,319 - 3000 Public Works Admin 86011 Garage Roof- CRF pmt. (4 of 4) 22,934 - 3010 Streets & Drainage 83025 Annual Concrete Work Contract 125,000 - Annual Concrete Raising Services Contract 125,000 - 83026 In -House Capital Projects 150,000 - 84043 Replace 1996 GMC Patch Truck Moved to CRF - - 86011 Dozer - CRF pmt. (4 of 5) 29,377 - Replace 1996 GMC Patch Truck - CRP pmt. (1 of 5) 32,354 86013 Sweeper Lease Payment pmt. (4 of 5) 35,160 - 3020 Traffic Control 80001 Computer, Monitor & Scanner 1,860 - 84048 Traffic Signal Installation (per City Council) 150,000 - 86011 Bucket Truck - CRF pmt. (4 of 4) 36,244 - 3030 Engineering 80001 Furniture & Equipment <$5,000 1,500 - 4000 Public Health 80001 Larvicide Application Equipment Moved f/ Base 2,500 - 84042 Fiberglass Animal Transport Body 17,000 - 84043 Replace 1/2 ton Pickup 24,000 - Overhead & Rear Emergency Light Bar 3,000 - 86011 Animal Shelter Remodel - CRF pmt. (2 of 4) 32,967 - 5000 Parks & Recreation 80001 Computer, Software & Cash Register 2,000 - Supplemental: Pirates' Bay Water Park Operation Move to H/M Fund - _ 81011 Replace Park Entry Signs (10) 14,000 - Legs (Base) for Signs (10) 1,000 - 83039 Relocate Spray Park Controls 5,000 - 84041 Supplemental: Pirates' Bay Water Park Operation Move to H/M Fund - _ 84042 Hydraulic Limb Cutter 11,000 - 84043 Replace Crew Cab Truck & Accessories 31,000 - 84052 Replace Tractor & Mower Attachment 65,000 - Replace Front End Loader 50,000 - 84061 Supplemental: Pirates' Bay Water Park Operation Move to H/M Fund - _ Replace Playground Equipment at Various Parks 25,000 - 52 CITY OF BAYTOWN CAPITAL REQUESTS - FUNDED FY2009 -10 Acct. Requests Dept. No. Description Base Su 1. 5000 Parks & Recreation (cont.) 84061 Replace Playground Equipment at N.C. Foote Park 30,000 - 85001 Construct Port -a -Can Enclosure (Materials Only) 9,000 - Construct Concrete Trail, 6' Wide 6,000 - Replace Pedestrian Bridge at Jenkins Park Move to MDD - - Reconstruction of Jenkins Park Parking Lot Move to MDD - - Sports Complex Irrigation System (Fields 5 & 6) Moved to MDD & Purchase in FY2009 - - 86011 Art Center Renovations - CRF pmt. (I of 4) 12,931 - 6000 Library 80001 Supplemental: Computer Server - 15,000 84046 Books, DVD's, Periodicals & Databases 220,000 - 86011 Library Renovations - CRF pmt. (3 of 5) 57,589 - 101 General Fund Total S 2,615,763 $ 347,226 232 Hotel/Motel Find 5030 l lotel /Motel 500 Sanitation Fund 3200 Solid Waste 505 Storm Water Utility Fund 3090 Storm Water Utility 520 Water & Sewer Fund 1030 Fiscal Operations 3040 Water Distribution 3050 Wastewater Operations 80001 Supplemental: Pirates' Bay Water Park Operation (Security Cameras, Copier and Printer) Move f/ General Fund $ - $ 13,000 81001 Land Purchase for possible Visitor Center - Tech. Adj. 250,000 - 84041 Supplemental: Pirates' Bay Water Park Operation (Picnic Tables, Umbrellas, Chaise lounges, Trash Cans, 'I'ables and Chairs for Rental Pavilion) Move f/ General Fund - 135,000 84061 Supplemental: Pirates' Bay Water Park Operation (Floatables, Movie Screen and Other Equipment) Move f/ General Fund - 76,950 85001 Art League Building Restoration 175,000 - Construction of North Parking Lot n Sports Complex 172,270 - Construction 30,000 - 232 Hotel /Motel Fund Total S 627,270 S 224,950 86011 1997 Picker Truck - CRF pmt. (2 of 4) $ 38,795 $ - Green Center Renovations - CRF pmt. (I of 4) 12,931 - 86011 2 ton Truck - CRP pmt. (lof 5) - 25,000 $ 51,726 S 25,000 80001 Supplemental: Storm Water Engineer $ - $ 9,825 505 Storm Water Utility Fund Total S - $ 9,825 82011 Unforeseen Building Security Expenses 84043 1/2 ton Truck 84043 Replace 1998 2 1/2 ton Utility Truck 84042 Replace 1996 John Deere Backhoe Replace 1994 Belshe Trailer Replace 1994 Belshe Trailer Replace 1993 Belshe Trailer 84043 Replace 1996 GMC 6500 Wash "frailer Moved to CRI' 86011 Vactor Truck - CFR pmt. (2 of 5) 1/2 ton Truck - CRF pmt. (1 of 2) Replace 1996 GMC 6500 Wash Trailer - CRP pmt. (1 of 4) $ 10,000 $ - 15,500 - 100,000 - 62,000 - 25,500 - 25,500 - 25,500 - 61,098 - 11,195 - 27,753 - 53 CITY OF BAYTOWN CAPITAL REQUESTS - FUNDED FY2009 -10 LD A cct. Requests e t. No. Description Base Su I. 3060 Construction 83023 Replace Water Lines 200,000 - 83029 New Sewer Taps 4,000 - 83035 New Water Taps 65,000 - 84042 Replace 1999 John Deere Backhoe 58,000 - 86011 2 1/2 ton Utility Truck - CRl- pmt. (2 of 4) 23,277 - 520 Water & Sewer Fund Total $ 714,323 $ - 550 Garage Fitts 7010 Garage Operations 84043 Replace 1990 Chevrolet Pickup $ 26,000 $ - 550 Garage Fund Total $ 26,000 $ - 552 Warehouse Fund 7010 Warehouse Operations 54 80001 Furniture & Equipment <$5,000 $ 6,000 S - 552 Warehouse Fund Total $ 6,000 S - Total All Funds S 4,041,082 $ 607,001 Unfunded Supplemental and C apital Lists BAWOM 5 CITY OF BAYTOWN SUPPLEMENTAL REQUESTS - UNFUNDED FY2009 -10 (Dept. Dept. Name Department Request* Amount 101 General Fund 1030 Fiscal Operations Facilities Management Technician $ (80,373) 1070 ITS System Administrator Jr. (66,079) Temporary Support for Logos Software (97,160) Web page, Spanish Version (59,290) 1170 City Clerk Part-time Position (16,812) Utility Bill Insert (11,330) Annual Report (10,000) "Pocket Pages" Directory (9,575) "Red Hawk" Fire Alarm Monitoring/Scmi- Annual Inspection (496) 2020 Fire Senior Admin Support Specialist (50,620) Upgrade Administrative Support Specialist (3,780) Upgrade Mechanic to Senior Mechanic (3,796) Station #6 - Staffing & Furnishings (365,925) Fire Station Security & Maintenance (682,000) * Tools and Equipment (30,540) * Extended Training Level Service Plan (60,168) Field Incident Safety Officer /Inspector (3) (318,317) * 2030 Emergency Mgmt- Admin EOC Teleconferencing System (22,000) * WEB EOC Server (41,500) * Auto Vehicle Locators - Inspectors/Code Enforcement (18,300) Telecommunications Staffing (144,670) 2040 EMS 4th Ambulance Staffing (approval negates #2) (591,892) * 4th Ambulance Staffing (approval negates # 1) (474,749) * 4000 Public I lealth Additional Animal Services officers (2) (102,235) * Additional Community Service Supervisor (68,895) * 5000 Parks & Recreation Construct Lighted Football /Soccer Field (133,500) * 101 General Fund Total S (3,464,002) 232 HotellAfatel Fund 5030 Hotel /Motel Replica Barn Improvements $ (38,000) * 232 Hotel /Motel Fund $ (38,000) 520 Water & Sewer Fund 1030 Fiscal Operations Upgrade Part Time Admin Assistant to Full Time $ (37,366) 520 Water & Sewer Fund S (37,366) Total All Funds S (3,539,368) * Capital included in Supplemental Requests. 56 CITY OF BAYTOWN CAPITAL REQUESTS - UNFUNDED FY2009 -10 Acct. Requests Dept. No. Description Base 101 General Fund 1030 Fiscal Operations 80001 Supplemental: Computer Equipment for New Employee $ - $ (3,000) 84043 Supplemental: Facilities Mgmt Tech - Vehicle - (22,000) 1070 ITS 80001 Department Hardware /Software Requests (10,720) - Supplemental: System Administrator Jr.- Computer - (1,425) 84041 Supplemental: System Administrator Jr. - Furniture - (1,250) 1080 Planning & Comm. Dev. Svs. 80001 Chair /Stool (350) - 2020 Fire 80001 Supplemental: Senior Admin Support Specialist - (7,320) Replace Recliners (3,900) - Replace Mattresses & Bedding (3,100) - Supplemental: Tools & Equipment - (4,600) Supplemental: Field Incident Safety Officer /Inspector (3) - (7,320) 82011 Fire Maintenance Station Issues (10,000) - Security Fence for Station #2 (9,000) - Remodel Office (5,000) - Refurbish Training Room (7,500) - Supplemental: Fire Station Security & Maintenance - (682,000) 84041 Replace Dining Table & Chairs at Station #2 (7,300) - 84042 Digital Camera (1 @ $1,000) (1,000) - Replace Treadmills at Fire Stations (16,900) - Diesel Exhaust System (4 @ $9,674) (38,696) - Supplemental: Tools & Equipment - (25,940) 84043 Supplemental: Field Incident Safety Officer /Inspector (3) - (42,850) 2030 Emergency Mgt - Admin 84042 Supplemental: EOC Teleconferencing System - (22,000) Supplemental: Web EOC Server - (35,000) 2040 EMS 80001 Supplemental: PC Computer - (1,425) Supplemental: Laptop Toughbook - (4,000) Supplemental: Workstation, Chairs & File Cabinet - (1,500) Supplemental: Beds (2 @ $500) - (1,000) Supplemental: Recliners (2 @ $750) - (1,500) Supplemental: PC Computer - (1,425) Supplemental: Laptop Toughbook - (4,000) Supplemental: Workstation, Chairs & File Cabinet - (1,500) Supplemental: Beds (2 @ $500) - (1,000) Supplemental: Recliners (2 @ $750) - (1,500) 84045 Supplemental: Handheld Radios (3 @ $13,500) - (13,500) Supplemental: Handheld Radios (3 @ $13,500) - (13,500) 4000 Public Health 80001 Supplemental: Computer, Desk, Chair & Camera - (3,500) 84042 Supplemental: Landscape Trailer - (2,000) 84045 Supplemental: Portable Radios (2 @ $4,500) - (9,000) Supplemental: Portable Radio - (4,500) 5000 Parks & Recreation 81011 Replace Park Entry Signs (10) (9,000) - Legs (Base) for Signs (10) (1,000) - 85001 Supplemental: Construct Lighted Football /Soccer Field - (133,500) 101 General Fund Total S (112,746) $ (1,025,380) 57 CITY OF BAYTOWN CAPITAL REQUESTS - UNFUNDED FY2009 -10 Acct. Requests Dept. No. Description Base Su I. 232 HoteUMotel Fund 5030 I-lotel /Motel 520 Water & Sewer Fund 3040 Water Operations 3060 Construction 58 85001 Baytown Little Theatre Restoration $ (100,000) $ - Supplemental: Replica Barn Improvements - (38,000) 232 Hotel /Motel Fund Total $ (100,000) $ (38,000) 84043 Replace 1996 Ford 1/2 ton Pickup $ (29,000) $ - Replace 1998 Chevrolet 1/2 ton Pickup (27,000) - 84043 Replace 2000 1/2 ton Pickup (27,000) Replace 2001 112 ton Pickup (26,000) - 520 Water & Sewer Fund Total $ (109,000) $ - Total All Funds $ (321,746) $ (1,063,380) CITY OF BAYTOWN 2025 COMPREHENSIVE PLAN ANNUAL REPORT S'T'RATEGIC ACTION PLAN 0111.191Ir11 August 2009 59 20118 -2009 Annual Report and Strategic Action Plan Introduction The purpose of the Comprehensive Plan (herein referred to as the `'Plan ") Annual Report and Strategic Action Plan is to provide a continuing focus on the implementation of the Plan's recommendations. This report highlights accomplishments and identifies specific activities necessary to facilitate the ongoing efforts towards meeting the vision of the Plan. The Strategic Action Plan is based upon the 2025 Comprehensive Plan adopted by City Council on May 22, 2007. Baytown Comprehensive Plan 2025 Strategic Action Plan Action Status Growth Capacity Prioritize, budget for and include in the City's capital improvements Budget contains a Multi Year CIP Plan program the water and wastewater improvements identified in the Water and Wastewater Master Plans. Update the City's development ordinances to reflect the infrastructure The unified hand Development Code (ULDC) is being policies outlined in the Comprehensive Plan. prepared. Identify and replace older wastewater lines that face infiltration The city continues to identify and has replaced several problems. old wastewater lines due to infiltration issues, including working with Exxon to remove wastewater lines from the city's system that are in their greenspace buyout program area. Establish a timeline for transition of services from Municipal Utility The city will monitor the debt level of the Municipal utility Districts within city limits to city services. Districts. Establish a regular schedule for updating the City's capital recovery The Current plan setting fees was adopted in 2004, fee for new development to ensure it reflects current costs. Periodic reviews of the capital recovery fee structure will be conducted to ensure that an appropriate share of current costs is being recovered by the city. Prioritize and implement the recommendations established in the The Master Drainage Plan Is currently being updated to Master Drainage and Flood Mitigation Plans by coordinating with account for completed projects, new priority projects and other agencies, allocating resources, and incorporating projects into modifications to existing recommendations. The city has the City's capital improvements program. continued to delineate watershed and historic flood plain areas. Additionally, the city expended the first $400,040 annual installment from the 2007 bond on the Pine -Hurst Subdivision Drainage Plan. Staff is currently negotiating contracts for projects that will consume the second and 60 61 third annual installments. Develop drainage criteria and standards for new developments. Will be considered in the ULDC Establish impact fees to assist in completing drainage improvements The ongoing update of the city's Master Drainage Plan to counter the impacts of new development. includes a recommendation to establish impact fees for drainage improvements. Identify flood prone areas of Baytown and the ET,t and produce The FIRM maps were updated in 2007. The city maps with elevation levels for distribution to all residents. distributed information on the updated maps to all utility customers, including references to digital copies of the maps available online as well as locations of hard copy maps i n s everal city office locations. Coordinate with other local, state and federal agencies in The city's Engineering Department is currently implementing drainage improvements including the U.S. Army Corps discussing the development of the Regional Drainage of Engineers, Harris County, Chambers County and the Harris Committee, to include the roles and responsibilities of the County Flood Control District. various stakeholder agencies. Identify properties repeatedly damaged by flooding and establish a The city evaluated a program for the acquisition of program for acquisition and relocation. properties repeatedly damaged by flooding and determined that it was not practical. Alternate methods of addressing this issue are being discussed at the staff level. Identify intersections that are prone to flooding and propose This item will be addressed as part of the revisions to the necessary improvements. Regional Drainage Master Plan. The plan will assist staff in developing the criteria necessary to identify and prioritize flood -prone intersection improvement projects on the ca ital improvements plan. Mobility The Request for Proposals is being drafted to complete the Mobility and Transportation Master Plan. The scope of the plan involves a comprehensive approach to Prepare a detailed transportation study and thoroughfare plan to mobility, including traditional modes such as identify and prioritize specific improvements. thoroughfares and pedestrian facilities as well as the potential for alternate modes of transportation such as mass transit systems and the encouragement of livable center development. Preliminary assessment will be created in the Mobility Evaluate the feasibility of implementing road impact fees to generate and Transportation Master Plan funding for and recoup the costs of roadway improvements necessitated by and attributable to new development. Will be considered in the ULDC Develop an access management program that provides design requirements, revised development codes, and new development review procedures to address access management issues through the development process. 61 62 The city currently conducts an annual, city -wide review of Adopt a comprehensive maintenance program for area roadways that the street system that includes developing a prioritized is based on a prioritized level of need versus making improvements list of potential maintenance /improvement projects. on a district -by- district basis. Prepare a safety study in conjunction with the Houston- Galveston Will be considered in the Mobility and Transportation Area Council (H -GAG) to evaluate "high risk" intersections within Master Plan Baytown and identify recommendations for improvements at those locations. Will be considered in the ULDC Revise the City's existing development codes to include standards and requirements for street and development connectivity. This issue will be considered in the ULDC. The 2007 Include requirements in the City's development codes for installation bond issue includes annual funds for sidewalks near or enhancement of sidewalks and/or bicycle facilities when any new parks and schools. development or redevelopment occurs, where appropriate. Will be considered in the ULDC Revise or adopt new cross section standards for collectors and arterials that include sufficient right -of -way for sidewalks and bike lanes, where appropriate Identify near -term critical needs for personal mobility and install dual Will considered in the Mobility and Transportation Master plan purpose sidewalks /bike lanes to meet these needs. Prepare a comprehensive bicycle and pedestrian master plan either This item will be considered in the Mobility and for the entire community or on a special -area plan basis. As part of Transportation Master Plan. Staff will revisit this issue this process, consider locations in Baytown where one or more once the plan is completed to determine if further action roadways could be "retro- fitted" to accommodate bike lanes (as a is required. "pilot" project to demonstrate how neighborhoods could be better linked). Will be considered in the Mobility and Transportation Establish incentives or regulations for the provision of sidewalks that Master Plan connect residential and commercial developments and create safe pedestrian access between homes and daily conveniences. Land Use The MIDID revolving loan program is in place to aid in the Establish incentives to encourage infill development or the redevelopment of vacant sites. Regulations concerning redevelopment of vacant sites /buildings. the use of non - conforming structures and property are being considered in the ULDC. Regulations that would help facilitate this type of project Work with interested developers to assemble small parcels in older are being considered in the ULDC. Staff has discussed areas into feasible development sites. several potential assemblage developments, including a project in Downtown. 62 63 Implementation of the Downtown Master Plan Area One actions has begun. Historic signs have been placed at Implement the action statements in the Downtown Master Plan: Area intersections within the area. An overlay district is being One to revitalize this area that is currently underutilized. considered for this area. A demonstration project along one block of Texas Avenue has been designed and is being funding through a TxDOT grant. The city has Identified areas in the ETJ where annexation Is desirable or likely to occur given current conditions and development trends. The city has completed numerous projects to upsize its infrastructure to meet the Identify areas within Baytown's ETJ where public utilities and demands of anticipated growth in to the ETJ, including services could be extended in a cost- effective manner and where the construction of a $24 million dollar sanitary sewer future annexation is both desirable and feasible. treatment plant and $10 million dollars worth of potable water system improvements (i.e. elevated storage tanks, distribution lines, etc.). The city Is currently in the process of designing $20 million dollars In additional plant upgrades. Currently being considered in the ULDC Update City ordinances including the Official Zoning Map to ensure uses and intensities are compatible and consistent with the goals and policies outlined in the Comprehensive Plan. Currently being considered in the ULDC Establish minimum standards for the screening of unattractive sites and /or buffering between incompatible land uses (i.e. dense landscaping, increased setbacks, walls /fencing). The city Is currently working with property owners of heavy industrial uses in their efforts to voluntarily Actively assist companies in developing greenbelts around heavy establish buffer zones to mitigate their impact on industry to act as a natural and attractive buffer. surrounding residential areas. As an example, the city has coordinated with Exxon on several issues regarding their ongoing reens ace buyout program. Staff is preparing a RFP for a Mobility and Transportation Amend the Future Thoroughfare Plan to ensure that existing and Master Plan which will address connectivity throughout future subdivisions are connected via collector roads that provide the community. adequate connections to community destinations. Currently being considered in the ULDC Amend the city's subdivision regulations to mandate the provision of sidewalks in commercial areas to provide pedestrian aocess to these uses. Establish riparian zones (vegetated corridors along streams and The city adopted a watershed ordinance in December rivers) consistent with state and federal standards to improve water 2007. The city has also selected a consultant to update the Parks, Recreation, Open Space, Greenways and Trails quality and drainage as well as providing opportunities for public Master Plan that is expected to address the management, trails. reservation and utilization of riparian zones. 63 64 The floodplain ordinance addresses coastal zone set - Implement coastal zone requirements with minimum set -back back requirements and requires that minimum finished standards and a minimum finished floor elevation of 18 inches above floor elevations be at least 18 inches above base flood base flood elevation. elevations. The city will be considering a preliminary research project Develop and maintain a long -range annexation planning map that to evaluate potential short and long-term annexation study areas. Part of the analysis for this type of effort identifies potential areas for annexation in the near and longer term. would be the development of a map detailing the findings. As part of the preliminary research on potential short and Establish criteria to assist staff and local officials in evaluating areas long -term annexation study areas, staff would brief other to be considered for either voluntary or involuntary annexations (i.e. staff members and public officials on the criteria used in population density threshold, distance from municipal infrastructure, designating an area as desirable or undesirable for fiscal impacts). annexation. The city is actively evaluating annexations that do not Identify opportunities to annex areas that do not need to be included require a three year annexation plan and that will not in a three -year annexation plan as outlined by Chapter 43 of the negatively affect the city's infrastructure extension or Texas Local Government Code (see figure 6.1 for list of exemptions). land use plans, This effort is ongoing and will be updated based on Review and revise annexation priorities with each semi - annual direction from the Council as well as any findings from Comprehensive Plan update to reflect changing growth and future annexation area studies. development patterns within the ETJ. Staff monitors changes to the Local Government Code's Revise the City's Annexation Plan as needed in accordance with annexation regulations and will recommend modifications Chapter 43 of the Local Government Code (upon deciding to to the City's Annexation Plan as necessary. unilaterally annex an area that is not exempt from the annexation plan requirements). Economic Opportunity Staff will continue to work with business and industry Work with business and industry representatives to identify priority representatives on road and infrastructure improvements. road and infrastructure improvements. Create a funding mechanism for community improvements and small Future Action business development such as a community development corporation (CDC). Explore public transportation options within Baytown and between The city has a park and ride from the San Jacinto Mall to Baytown and regional employment centers. Houston and has just implemented a circular route for the Inner city. The city continues to facilitate great progress in this area. The city's newly reopened Green Center offers residents Launch a more comprehensive and coordinated beautification a place to deliver household debris and recyclable program as part of an overall campaign to improve Baytown's image. materials. This effort, in combination with the ongoing development of the curbside recycling program has encouraged citizens to mitigate their solid waste 64 6 production while creating stakeholders in the beautification process. The Beautification Committee has guided the implementation of the landscape median project approved as part of the November 2007 Bond. Phase One is complete, including five medians along Alexander Drive. Work will begin shortly on Phase Two, consisting of medians along Baker Road between N, Main and San Jacinto Hospital just past Garth Road. Preliminary planning has begun for implementation of Phase Three, consisting of medians along Baker Road from pecker Drive (Spur 330) to flush Road. Additionally, Council has discussed allocating more money to the Beautification Committee to assist in comprehensive planning efforts. In the spring of 2009 city staff developed an "adopt -a- site" program in lieu of an "adopt -a- neighborhood" Start an "adopt -a- neighborhood" program to engage the community program. The program accomplishes the goal of in routine clean -up and beautification efforts. encouraging community clean -up and beautification efforts but in a more flexible form than the adapt -a- nei hborhood system. The city is taking a proactive approach to bring abandoned buildings into conformance with city codes or Expedite the removal of abandoned and vacant buildings. to affect their demolition. The city has adopted a Vacant Building Ordinance and dedicated a full -time staff person to this effort. Will be addressed in the update to the Parks, Recreation, Identify opportunities to transform underutilized and abandoned Open Space, Greenways and Trails Master Plan properties into neighborhood parks. The Development Review Committee will continue working with landowners and developers to identify and Continue working with landowners and developers to identify and highlight sites well- suited for retail and commercial highlight sites well- suited for retail and commercial development. development. Staff also supports the Economic Development Foundation's efforts to assist prospective developers in identifying otential sites. Establish an overlay district for Baytown's historic downtown that The ULDC Committee is currently considering a draft allows for mixed uses and provides design guidelines for the area. overlay district ordinance. Offer financial support for the community's revolving loan fund to The city has established a facade improvement program assist with beautification, facade improvements on historic buildings for Downtown Area One and has undergone educational and small business loans. and procedural changes to ensure that the program is customer- friendly. Quality of Life Periodically update the City's Parks, Recreation, Open Space and The city has selected a consultant to update the Parks, Greenways Master Plan to ensure that identified needs and priorities Recreation, Open Space, Greenways and Trails Master are current and reflect future demands based on the latest growth Plan in the fall of 2009. projections. 6 Develop a long -range capital plan that identifies future facility needs The construction of Fire Station #5 on Bayway Dr. is (i.e. public libraries, police stations, fire stations and community nearly complete. The construction of fire Station #6 at centers) and funding sources to ensure that Baytown's services and Pinehurst and Highway 146 will begin shortly. Fire Station #7 is to be located in the vicinity of East Chase facilities continue to meet the needs of a growing population. and Eastpoint Blvd. Will be addressed in the update to the Parks, Recreation, Identify additional environmentally sensitive or undevelopable lands Open Space, Greenways and Trails Master Plan the City could acquire and preserve for public open space or recreational uses, such as areas adjacent to the bays, streams, bayous and waterways. Continue with the phased renovation of the Wayne Gray Sports Construction of the Pirates Bay Water Park is under Complex. construction and is on schedule to be completed by May 2010. The June 2007 City of Baytown Aquatics Facilities Master Plan calls for the complete replacement of the Sports Replace the City's aging swimming pools to ensure that these Complex Pool and NC Foote Pool along with the facilities are safe, well - maintained and continue to be a community construction of 3 spray grounds and 3 splash pads. Construction of the Pirates Bay Water Park has begun. asset for residents of Baytown. Preliminary planning and engineering design for the reconstruction of the NC Foote Family Aquatics Center will begin in the fall of 2009. Evaluate the feasibility of adopting development incentives and/or The ULDC will address appropriate regulatory measures required to preserve open space. regulatory measures to preserve open space and sensitive environmental areas. Amend the City's development codes to require parkland dedication Will be addressed in the ULDC or a fee -in -lieu of land in residential developments. Establish park development standards, including criteria for proposed Will be addressed in the ULDC land dedications, for implementation through the City's subdivision regulations. Undertake an updated community assessment of Baytown's parks The Parks, Recreation, Open Space, Greenways and Trails Master Plan will assess Baytown's parks and and recreation amenities to ensure residents' desires are reflected in recreation amenities to ensure residents ' desires are parks planning and acquisition. reflected in parks planning and acquisition. The Parks and Recreation Department has constructed an Explore ways to protect and cover park facilities from sun exposure additional picnic shelter at Roseland Park, bleacher to increase public use during summer months. covers over all 16 bleacher areas at the Sports Complex Softball) fields, and bleacher covers at the two new skate arks at Unidad Park and at Jenkins Park. While this Item will be re- evaluated in the update of the Parks, Recreation, Open Space, Greenways and Trails Work with TxDOT to develop a roadside park along 1 -10. Master Plan, initial feedback from stakeholders at the local and state levels indicate that this project is no longer desirable due to Issues with police protection, 66 67 maintenance, access and liability. Explore the possibility of constructing an indoor recreational facility. A request for funding through the 2007 bond program was denied by the 2007 Facilities Bond Committee. Continue the planned extension of the Goose Creek trail and The 2007 Bond issue included annual funds for sidewalks near parks and schools. Construction of Phase IV of the greenbelt to the north to provide additional access to the nature trail Goose Creek Trail project is on schedule for completion and to provide links to more neighborhoods, parks and schools. by October 2009. Develop a trail along Cedar Bayou to provide a north /south trail Will be addressed in the update to the Parks, Recreation, Open Space, Greenways and Trails Master Plan connection along the eastern limits of the city, with a link to the Goose Creek Stream trail and greenbelt. The provision of on and off - street bicycle facilities will be Evaluate the feasibility of on- street bike lanes and routes that will link addressed in the Mobility and Transportation Master Plan. trails to neighborhoods, parks, schools, churches, the public library and civic center, museums, major employers, medical facilities, social service agencies, and other key locations. This item is being addressed by the ULDC. However, the city has adopted regulations that enhance the aesthetics Create design guidelines and development standards to enhance the of the community. As an example, amendments to the Zoning Ordinance in 2007 established the light and heavy aesthetics of the community. Industrial districts which require new industrial developments to provide buffer zones against surrounding residential areas. The development of gateway plans and improvement Identify important community "gateways" and prepare specific projects will be a coordinated effort in the future between corridor plans to prioritize improvements such as landscaping, the Beautification Committee and various city specially designed bridges and entrance signage in these areas. This departments. Initial guidance for the program is expected could lead to the development of a corridor overlay district along to come from various sources, including the specified enhancement roadways to enact area - specific design Beautification Committee, the Planning and Zoning guidelines. Commission and the Parks, Recreation, Open Space, Greenwa s and Trails Master Plan. Review and amend the City's sign regulations, as necessary, to Will be addressed in the ULDC better manage the location, type, size and scale of signs throughout the city. Continue the "Adopt -a- Street" program to capitalize on one of The development of the litter ordinance is in progress. Additionally, the recently developed "adopt -a- site" Baytown's greatest assets — a strong volunteer community — in order has focused volunteers and encouraged to beautify the the city and control litter. Target volunteer efforts to community clean -up and beautification efforts. community focal points such as key corridors, parks and trail areas, downtown and community gateways. Work with utility providers to determine the cost, timing and feasibility Will be addressed in the ULDC of relocating overhead lines underground with a priority on community focal points and enhancement corridors. 67 Identify and remove large signs that are damaged or dilapidated. The city's sign ordinance addresses the identification and removal of damaged or dilapidated signs under the obsolete signs section. Amend the procedures for City removal of unsafe buildings to The city has taken a proactive approach on mitigating this expedite the process. Issue and beautifying the community by adopting an unsafelvacant buildings ordinance and dedicating a full - time building inspector to managing the identification and removal of unsafe structures. Establish a "performance bond" for commercial buildings and The use of a performance bond to ensure the future apartments to ensure funding for demolition if the site becomes demolition of commercial buildings and apartments that vacant. become vacant in the future will be addressed in the future. The city has successfully funded and utilized the unsafe structure demolition program on numerous properties. Improve the appearance of properties utilized by the City of Baytown The city continues the process of bringing all city to set an example of attractive, high - quality development. facilities to code and is actively beautifying city grounds and buildings to include landscaping at City Hall and the various city projects currently under construction. Additionally, the city has improved the landscaping and general appearance of various lift station sites. 68 CITY OF BAYTOWN BUDGET SUMMARY COMPARISON Comparison of 2009 Budget to 2010 Adopted Budget Adopted Amount of Percent of 2008 -09 2009 -10 Inc. (Dec.) Inc. (Dec.) Governmental Fund Tvues: General Fund S 59,632,432 $ 60,662,813 $ 1,030,381 1.73% Debt Service Fund 8,757,623 9,392,612 634,989 7.25% Hotel/Motel Tax Fund 2,002,740 2,163,303 160,563 8.02% Total 70,392,795 72,218,728 1,825,933 2.59% Enterprise Fund Types: Water & Sewer Fund 32,751,924 33,913,193 1,161,269 3.55 %© Sanitation Fund 4,446,042 4,677,805 231,763 5.21% Storm Water Utility Fund 844,335 787,717 (56,618) - 6.71% Total 38,042,301 39,378,715 1,336,414 3.51% Central Services Fund Types: Garage Fund 2,197,282 1,793,250 (404,032) - 18.39 % Warehouse Operations Fund 267,682 256,451 (11,231) - 4.20 % Total 2,464,964 2,049,701 (415,263) - 16.85% Total All Fund Types $ 110,900,060 $ 113,647,144 $ 2,747,084 2.48% Expenditure History last Five Years $110 $100 $90 $80 S7a e $60 $50 $40 — ■ StOC1T1 Water Central Services ElSanitatiun O W&.S 0 Hotel Tax - S30 sza $1Q $- 2006 2007 2008 2009 2010 Fiscal Year ® Debt 0 General CITY OF BAYTOWN BUDGET SUMMARY COMPARISON Consolidated Summary of Fund Balances Estimated Estimated Projected Projected Restricted Non Restricted Restricted Non Restricted Fund Balance at Fund Balance Adopted Adopted Fund Balance Fund Balance at 10/01/09 at 10/01/09 Revenues Expenditures at 09/30/10 09/30/10 Governmental Fund Tvues: General Fund $ 2,369,303 $ 11,596,528 $ 59,775,736 $ 60,662,813 $ 2,369,303 $ 10,709,451 Debt Service Fund - 1,130,781 9,525,084 9,392,612 - 1,263,253 Hotel/Motel Tax Fund - 1,375,003 928,840 2,163,303 - 140,540 Total 2,369,303 14,102,312 70,229,660 72,218,728 2,369,303 12,113,244 Enterprise Fund Tvnes: Water & Sewer Fund* 944,062 6,478,340 34,328,436 33,913,193 944,062 6,893,583 Sanitation Fund* - 598,815 4,333,362 4,677,805 - 254,372 Storm Water Utility Fund - 327,164 514,900 787,717 - 54,347 Total 944,062 7,404,319 39,176,698 39,378,715 944,062 7,202,302 Internal Service Fund Tvnes: Garage Fund* - 327,600 1,742,382 1,793,250 - 276,732 Warehouse Oper. Fund* - 92,883 182,753 256,451 - 19,185 Total - 420,483 1,925,135 2,049,701 - 295,917 Total All Fund Types $ 3,313,365 $ 21,927,114 $ 111,331,493 $ 113,647,144 $ 3,313,365 $ 19,611,463 * Working Capital for Proprietary Fund Types. 70 CITY OF BAYTOWN SUMMARY OF ALL FUND TYPES COMPARATIVE SCHEDULE OF BUDGETS FOR 2009 -10 Revenues Taxes Licenses & Permits Intergovernmental Charges for Services Fines & Forfeitures Miscellaneous Operating Transfers -in Total Revenues Expenditures by Classification Personnel Services Supplies Maintenance Services Sundry Total Operating Capital Outlay Debt Requirements Transfers Out Contingency Total Expenditures Excess (Deficit) Revenues Over Expenditures Governmental Proprietary Combined Fund Types Fund Types 2009 -10 $ 57,343,362 $ - $ 57,343,362 1,076,645 - 1,076,645 358,549 932,894 1,291,443 2,060,640 35,646,609 37,707,249 1,982,760 276,000 2,258,760 934,980 168,310 1,103,290 6,472,724 4,078,020 10,550,744 70,229,660 41,101,833 111,331,493 43,710,735 8,048,487 51,759,222 2,649,282 8,627,028 11,276,310 2,631,541 1,142,200 3,773,741 6,974,476 7,117,009 14,091,485 190,391 116,877 307,268 56,156,425 25,051,601 81,208,026 3,815,209 832,874 4,648,083 9,387,612 12,892,157 22,279,769 1,859,482 2,430,626 4,290,108 1,000,000 221,158 1,221,158 72,218,728 41,428,416 113,647,144 (1,989,068) (326,583) (2,315,651) Fund Balance - Beginning - Restricted* 2,369,303 944,062 3,313,365 Fund Balance - Beginning - Non Restricted* 14,102,312 7,824,802 21,927,114 Fund Balance - Ending - Restricted* 2,369,303 944,062 3,313,365 Fund Balance - Ending - Non Restricted* $ 12,113,244 $ 7,498,219 $ 19,611,463 * Working Capital for Proprietary Fund Types. 71 CITY OF BAYTOWN SUMMARY OF GOVERNMENTAL FUND TYPES COMPARATIVE SCHEDULE OF BUDGETS FOR 2009 -10 Debt Service Hotel/Motel Combined General Fund Fund Fund 2009 -10 Revenues 2,611,178 - 38,104 2,649,282 Taxes $ 48,010,386 $ 8,447,376 $ 885,600 $ 57,343,362 Licenses & Permits 1,076,645 - - 1,076,645 Intergovernmental 358,549 - - 358,549 Charges for Services 2,047,400 - 13,240 2,060,640 Fines & Forfeitures 1,982,760 - - 1,982,760 Miscellaneous 758,380 146,600 30,000 934,980 Operating Transfers -in 5,541,616 931,108 - 6,472,724 Total Revenues 59,775,736 9,525,084 928,840 70,229,660 Expenditures by Classification Personnel Services 43 612 980 - 97 755 43 710 735 Supplies 2,611,178 - 38,104 2,649,282 Maintenance 2,619,400 - 12,141 2,631,541 Services 6,449,913 59000 519,563 6,974,476 Sundry 189,741 - 650 190,391 Total Operating 55,483,212 5,000 668,213 56,156,425 Capital Outlay 2,962,989 - 852,220 3,815,209 Debt Requirements - 9,387,612 - 9,387,612 Transfers Out 1,816,612 - 42,870 1,859,482 Contingency 400,000 - 600,000 1,000,000 Total Expenditures 60,662,813 9,392,612 2,163,303 721218,728 Excess (Deficit) Revenues Over Expenditures (887,077) 132,472 (1,234,463) (1,989,068) Fund Balance - Beginning - Restricted* 2,369,303 - - 2,369,303 Fund Balance- Beginning - Non Restricted* 11,596,528 1,130,781 1,375,003 14,102,312 Fund Balance - Ending - Restricted* 2,369,303 - - 2,369,303 Fund Balance - Ending - Non Restricted* $ 10,709,451 $ 1,263,253 $ 140,540 $ 12,113,244 * Working Capital for Proprietary Fund Types. 72 CITY OF BAYTOWN GOVERNMENTAL FUND EXPENDITURE DETAIL FOR FISCAL YEAR 2010 General Debt Service Hotel/Motel Combined Acct.# Account Description Fund Fund Fund Total 7100 Personnel Services 71002 Regular Wages $ 28,761,056 $ - $ - $ 28,761,056 71003 Part Time Wages 998,197 - 40,518 1,038,715 71009 Overtime 1,279,053 - 42,482 1,321,535 71010 Election Worker 20,000 - - 20,000 71011 Extra Help /Temporary 8,440 - - 8,440 71021 Health & Dental 3,838,817 - - 3,838,817 71022 TMRS 5,217,256 - 7,356 5,224,612 71023 FICA 2,283,285 - 6,349 2,289,634 71028 Workers Compensation 300,076 - 1,050 301,126 71041 Allowances 172,800 - - 172,800 71043 Employee Incentives 10,000 - - 10,000 71052 Salary Savings (500,000) - - (500,000) 71081 Retired Employee Benefits 1,224,000 - - 1,224,000 Total Personnel Services 43,612,980 - 97,755 43,710,735 7200 Supplies 72001 Office 206,298 - - 206,298 72002 Postage 92,798 - 1,300 94,098 72004 Printing 59,358 - 3,700 63,058 72005 Animal Feed 6,259 - - 6,259 72006 Clothing Allowance 25,440 - - 25,440 72007 Wearing Apparel 260,648 - - 260,648 72010 Garbage Bags 600 - - 600 72011 Disaster Supplies 11,800 - - 11,800 72016 Motor Vehicle 1,053,818 - - 1,053,818 72019 Supplies Purchased for Resale 65,000 - - 65,000 72021 Minor Tools 99,936 - - 99,936 72026 Cleaning & Janitorial 77,804 - - 77,804 72028 Swimming Pool Supplies 5,556 - - 5,556 72031 Chemical 178,162 - - 178,162 72032 Medical 97,158 - - 97,158 72036 Identification 23,445 - - 23,445 72041 Educational 181,649 - 33,104 214,753 72045 Computer Software Supply 54,550 - - 54,550 72046 Botanical 13,164 - - 13,164 72056 Street Marking 100,000 - - 100,000 72061 Meeting Supplies 11,735 - - 11,735 72091 Supplies Reimbursed (14,000) - - (14,000) Total Supplies 2,611,178 - 38,104 2,649,282 73 CITY OF BAYTOWN GOVERNMENTAL FUND EXPENDITURE DETAIL FOR FISCAL YEAR 2010 General Debt Service Hotel/Motel Combined Acct.# Account Description Fund Fund Fund Total 7300 Maintenance 73001 Land 71,753 - - 71,753 73011 Buildings 240,777 - 7,141 247,918 73012 Docks & Piers 2,000 - - 2,000 73013 Recreation Equipment 12,500 - - 12,500 73022 Sanitary Sewers 1,000 - - 1,000 73025 Streets Sidewalks & Curbs 157,900 - - 157,900 73026 Storm Drains 67,000 - - 67,000 73027 Heating & Cooling System 87,133 - 3,200 90,333 73028 Electrical Maintenance 115,203 - 1,800 117,003 73039 Miscellaneous 2,500 - - 2,500 73041 Furniture & Fixtures 47,562 - - 47,562 73042 Machinery & Equipment 647,313 - - 647,313 73043 Motor Vehicles 726,452 - - 726,452 73044 Street Signs 42,000 - - 42,000 73045 Radio & Testing Equipment 29,500 - - 29,500 73046 Books 57,487 - - 57,487 73048 Signal Systems 201,000 - - 201,000 73049 Barricades 12,360 - - 12,360 73053 Vehicle Repair - Collision 9,000 - - 9,000 73055 Maintenance On Computers 88,960 - - 88,960 Total Maintenance 2,619,400 - 12,141 2,631,541 7400 Services 74001 Communication 428,581 - 2,400 430,981 74002 Electric Service 1,237,258 - 25,410 1,262,668 74003 Street Lighting 1,018,823 - - 1,018,823 74004 Water & Sewer 327,504 - - 327,504 74005 Natural Gas 152,679 - 4,469 157,148 74007 TWC Claims Paid 55,000 - - 55,000 74011 Equipment Rental 264,713 - 17,000 281,713 74020 Outside Contracts 70,000 - - 70,000 74021 Special Services 1,126,246 20,000 227,690 1,373,936 74022 Audits 72,000 - - 72,000 74023 Industrial Appraisal 35,500 - - 35,500 74026 Janitorial Services 90,826 - - 90,826 74029 Service Awards 52,360 - - 52,360 74031 Wrecker Service 7,500 - - 7,500 74036 Advertising 123,380 - 232,138 355,518 74041 Travel & Reimbursables 246,406 - 2,856 249,262 74042 Education & Training 250,400 - 600 251,000 74045 In -State Investigative Travel 4,276 - - 4,276 74047 Support Of Prisoners 62,562 - - 62,562 74 CITY OF BAYTOWN GOVERNMENTAL FUND EXPENDITURE DETAIL FOR FISCAL YEAR 2010 General Debt Service Hotel/Motel Combined Acct.# Account Description Fund Fund Fund Total 74051 Rents 12,920 - - 12,920 74054 Council Reimbursements 6,480 - - 6,480 74056 Vacant Lot Cleaning 140,000 - - 140,000 74058 Landfill Fees 54,307 - - 54,307 74061 Demolition of Structures 20,000 - - 20,000 74071 Association Dues 63,093 - - 63,093 74082 Confidential 20,000 - - 20,000 74087 Miscellaneous - - 7,000 7,000 74088 Library - Halan 87,000 - - 87,000 74123 Instructor Fees 17,000 - - 17,000 74210 General Liability Ins 24,954 - - 24,954 74211 K -9 Insurance 2,128 - - 2,128 74220 Errors & Omissions 35,483 - - 35,483 74230 Law Enforcement Liability 34,780 - - 34,780 74240 Auto Liability 61,122 - - 61,122 74241 Auto Collision 55,894 - - 55,894 74242 Auto Catastrophic 2,504 - - 2,504 74271 Mobile Equipment 6,783 - - 6,783 74272 Real & Personal Property 66,869 - - 66,869 74277 Flood Insurance 1,703 - - 1,703 74280 Bonds 522 - - 522 74281 Employee Fraud 2,089 - - 2,089 74295 Deductibles 108,268 - - 108,268 Total Services 6,449,913 20,000 519,563 6,989,476 7500 Sundry Charges 75001 Contributions 540 - 650 1,190 75051 Court Cost 18,500 - - 18,500 75061 Medical - Preemployment 42,200 - - 42,200 75064 Medical Services 83,501 - - 83,501 77106 Little League Light Contract 20,000 - - 20,000 77109 Bytn Beautification Adv Comm 25,000 - - 252000 Total Sundry & Other 189,741 - 650 190,391 Total Operating 55,483,212 20,000 668,213 56,171,425 8000 Capital Only 80001 Furniture & Equip x$5,000 126,175 - 13,000 139,175 80021 Special Programs 275,000 - - 275,000 81001 Land Purchase - - 250,000 250,000 81011 Signs 25,000 - - 25,000 82011 Building & Improvements 117,800 - - 117,800 83025 Streets Sidewalks & Curbs 250,000 - - 250,000 75 CITY OF BAYTOWN GOVERNMENTAL FUND EXPENDITURE DETAIL FOR FISCAL YEAR 2010 General Debt Service Hotel /Motel Combined acct.# Account Description Fund Fund Fund Total 83026 Storm Drains 150,000 - - 150,000 83039 Other Improvements 5,000 - - 5,000 84041 Furniture & Fixtures 80,850 - 135,000 215,850 84042 Machinery & Equipment 520,001 - - 520,001 84043 Motor Vehicles 353,500 - - 353,500 84046 Books 220,000 - - 220,000 84048 Signal Systems 150,000 - - 150,000 84052 Heavy Equipment 115,000 - - 115,000 84061 Other Equipment 86,750 - 76,950 163,700 85001 Construction 15,000 - 377,270 392,270 86011 Capital Lease Purchases 437,753 - - 437,753 86013 External Capital Lease Payments 35,160 - - 35,160 Total Capital Only 2,962,989 - 852,220 3,815,209 8900 Principal & Interest 89001 Bond Principal - 6,398,214 - 6,398,214 89011 Interest On Bonds - 2,969,398 - 2,969,398 89021 Fiscal Agent Fees - 5,000 - 5,000 Total Principal & Interest - 9,372,612 - 9,372,612 9000 Other Financing Uses 91101 To Municipal Ct Security - - 42,870 42,870 91201 To Municipal Ct Security 73,787 - - 73,787 91226 To Miscellaneous Police 13,242 - - 13,242 91228 To Police Academy 94,767 - - 94,767 91291 To Emergency Management 9,350 - - 9,350 91298 To Wetland Research Ctr 185,324 - - 185,324 91351 To Capital Improvement Prg 539,000 - - 539,000 91450 To Sick Leave - General 850,000 - - 850,000 91500 To Solid Waste Fund 25,000 - - 25,000 91550 To Garage Fund 2,382 - - 2,382 91552 To Warehouse Operations 23,760 - - 23,760 Total Other Financing Uses 1,816,612 - 42,870 1,859,482 99001 Contingencies 100,000 - - 100,000 99002 Unforeseen/New Initiatives 300,000 - 600,000 900,000 Total Contingencies 400,000 - 600,000 1,000,000 TOTAL EXPENDITURES $ 60,662,813 $ 9,392,612 $ 2,163,303 $ 72,218,728 CITY OF BAYTOWN GENERAL FUND 101 BUDGET SUMMARY BY FUND Actual Budget Estimated Adopted 2007 -08 2008 -09 2008 -09 2009 -10 Revenues 1,266,293 1,112,720 1,024,117 1,076,645 Takes - Property $11,145,900 $11,497,000 $11,528,400 $12,012,786 Taxes - Sales & Franchise 13,321,370 13,305,800 14,455,100 13,897,600 Industrial District Taxes 19,241,212 21,100,000 21,129,442 22,100,000 Miscellaneous Total Taxes 43,708,482 45,902,800 47,112,942 48,010,386 Licenses & Permits 1,266,293 1,112,720 1,024,117 1,076,645 Intergovernmental 271,973 374,210 358,549 358,549 Charges for Services 1,583,006 1,519,171 1,621,138 2,047,400 Fines & Forfeitures 1,896,104 1,885,200 1,988,330 1,982,760 Miscellaneous 1,388,568 1,298,000 813,190 758,380 Transfers In 2,413,138 2,483,742 2,483,746 5,541,616 Operating Transfers Out Total Revenues 52,527,564 54,575,843 55,402,012 59,775,736 Recurring Expenditures by Type Personnel Services 36,579,092 42,022,710 40,006,207 43,612,980 Supplies 2, 147,821 2,776,003 2,243,037 2,611,178 Maintenance 2,150,733 2,500,111 2,481,174 2,619,400 Services 5,463,581 6,405,729 5,990,711 6,449,913 Sundry 117,090 140,504 138,042 144,741 Miscellaneous 19,167 29,000 29,000 45,000 Operating Transfers Out 1,510,178 1,300,432 1,729,987 1,277,612 Total Operating 47,987,662 55,174,489 52,618,158 56,760,824 Non - Recurring Expenditures Capital Outlay 3,135,056 3,564,943 3,352,002 2,962,989 Transfers Out - CIPF 5,701,331 539,000 539,000 539,000 Contingency - 354,000 340,000 400,000 Total Expenditures 56,824,049 59,632,432 56,849,160 60,662,813 Excess (Deficit) Revenues Over Expenditures (4,296,485) (5,056,589) (1,447,148) (887,077) Fund Balance - Beginning - Restricted 2,369,303 2,369,303 2,369,303 2,369,303 Fund Balance - Beginning - Non Restricted 19,709,464 10,106,887 13,043,676 11,596,528 Fund Balance - Ending - Restricted (GASB 45) 2,369,303 2,369,303 2,369,303 2,369,303 Fund Balance - Ending - Non Restricted $13,043,676 $ 5,050,298 $11,596,528 S 10,709,451 No. of Working Capital Days 84 31 74 64 Adopted Budget 2009 -10 by Type Capital & Transfers 80/0 Miscelllneous 1% Personnel Services 72% Services 11% Maintenance 4% supplies 4% 77 CITY OF BAYTOWN ASSESSED VALUATION, ESTIMATED AD VALOREM COLLECTIONS & AD VALOREM TAX RATE DISTRIBUTION Estimates Fiscal Year 2008 -09 Taxable Assessed Value at 6130109 $ 2,642,227,057 Estimated Growth: Subtract TIRZ increment (21,292,832) Estimated Growth 0.0% - Taxable Assessed Valuation for Fiscal Year 2009 -10 (estimated) 2,620,934,225 Tax Rate per $100 Valuation 0.78703 Estimated Tax Levy ** 20,627,539 Estimated Collections 95.0% TOTAL FUNDS AVAILABLE $ 19,596,162 TAX RATE PER $100 $0.45700 $ Adopted Actual Actual Adopted Allocation Rate Rate Rate of Rate Adopted Adopted Distribution 2007 -08 2008 -09 2009 -10 2009 -10 2009 -10 Maintenance and Operations (M &O) $0.45700 $ 0.45700 $ 0.45700 58.07% $ 11,378,786 Interest and Sinking (I &S) $0.28003 $ 0.33003 $ 0.33003 41.93% 8,217,376 Totals $0.73703 $ 0.78703 $ 0.78703 100% $ 19,596,162 •* Each year, the estimated tax levy may be different than the actual tax levy approved and adopted by the City Council. This difference is primarily due to delays in receiving the certified roll from the Harris County Appraisal District. Certified rolls are required to be submitted to the City by July 25th or as soon thereafter as practicable. The City traditionally receives the certified rolls in mid August. This delay hinders the City's ability to finalize budget estimates for ad valorem taxes in a timely manner. 78 CITY of BAYTO WN GENERAL DEBT SERVICE FUND 401 BUDGET SUMMARY BY FUND BEGINNING BALANCE Add: Current Ad Valorem Taxes Delinquent Ad Valorem Taxes Penalty and Interest Interest in Investments Transfer In from W &S Transfer In from General Fund Transfer In from MDD Transfer In from CCPD LT Liab Actual Budget Estimated Adopted 2007 -08 2008 -09 2008 -09 2009 -10 $ 922,397 $ 839,691 $ 596,117 $ 1,457,061 6,402,285 7,867,000 8,100,000 8,217,376 269,512 205,000 224,000 230,000 154,904 80,000 114,190 125;000 40,607 30,000 32,870 21,600 475,494 471,226 920,01.6 471,508 - - 227,491 - - - - 459,600 736,560 - - - Total Revenues 8,079,362 8,653,226 9,618,567 9,525,084 FUNDS AVAILABLE FOR DEBT SERVICE 9,001,759 9,492,917 10,214,684 10,982,145 Deduct: Principal Payments 5,780,000 5,660,000 5,660,000 6,398,214 Interest Payments 2,595,458 3,072,623 3,072,623 2,969,398 Paying Agent Fees 5,384 5,000 5,000 5,000 Arbitrage Calculation 24,800 20,000 20,000 20,000 Total Deductions 8,405,642 8,757,623 8,757,623 9,392,612 ENDING BALANCE $ 596,117 $ 735,294 $ 1,457,061 $ 1,589,533 Tao; Rate Allocation Behveen Operating & Debt 4193 °.0 58,07% ® Operations and Maintenance ■ Interest and Sinking go] CITY OF BAYTOWN HOTELIMOTEL FUND 232 BUDGET SUMMARY BY FUND Actual Budget Estimated Adopted 2007 -08 2008 -09 2008 -09 2009 -10 Revenues 29,249 108,029 89,213 97,755 Hotel/Motel Occupancy Tax $ 792,403 $ 718,400 $ 819,600 $ 885,600 Participation Fees 13,674 10,590 13,110 13,240 Interest Income 52,210 50,000 32,700 30,000 Miscellaneous 1,028 - - - Total Revenues 859,315 778,990 865,410 928,840 Expenditures Personnel Services 29,249 108,029 89,213 97,755 Supplies 16,341 38,385 35,574 38,104 Maintenance 1,261 12,141 1,600 12,141 Services 362,444 566,557 449,144 519,563 Sundry 400 650 650 650 Miscellaneous - - - _ - Total Operating 409,695 725,762 576,181 668,213 Capital Outlay 51,542 822,078 653,509 852,220 Transfers. Out - General Fund 24,725 - 7,974 42,870 Unforeseen/New Initiatives - 454,900 - 600,000 Total Expenditures 485,962 2,002,740 1,237,664 2,163,303 Excess (Deficit) Revenues Over Expenditures Fund Balance - Beginning Fund Balance - Ending 373,353 (1,223,750) (372,254) (1,234,463) 1,373,904 1,529,910 1,747,257 1,375,003 $ 1,747,257 $ 306,160 $ 1,375,003 $ 140,540 No. of Working Capital Days 1,312 56 406 24 Hotel Motel Tax Fund Expenditure by Function 1- istorical 10% Promotional 82 °J° Bay Communities 4?9 Arts 4% SO CITY OF BAYTOWN SUMMARY OF PROPRIETARY FUND TYPES COMPARATIVE SCHEDULE OF BUDGETS FOR 2009 -10 Storm Warehouse Water & Sanitation Water Garage Operations Combined Sewer Fund Fund Utility Fund Fund Fund 2009 -10 Revenues 6,578,087 522,709 252,111 Intergovernmental $ 932,894 $ - $ - $ - $ - $ 932,894 Charges for Services 28,983,244 4,238,762 505,300 1,736,550 182,753 35,646,609 Fines & Forfeitures 276,000 - - - - 276,000 Miscellaneous 139,110 19,600 9,600 - - 168,310 Operating Transfers -in 3,997,188 75,000 - 5,832 - 4,078,020 Total Revenues 34,328,436 4,333,362 514,900 1,742,382 182,753 41,101,833 Expenditures by Classification Personnel Services 6,578,087 522,709 252,111 501,749 193,831 8,048,487 Supplies 7,295,662 73,116 46,150 1,170,400 41,700 8,627,028 Maintenance 1,011,700 110,500 300 10,700 9,000 1,142,200 Services 3,249,915 3,526,172 261,601 74,401 4,920 7,117,009 Sundry 85,877 30,000 - - 1,000 116,877 Total Operating 18,221,241 4,262,497 560,162 1,757,250 250,451 25,051,601 Capital Outlay 714,323 76,726 9,825 26,000 6,000 832,874 Debt Requirements 12,892,157 - - - - 1 2,892,157 Transfers Out 1,985,472 217,424 217,730 10,000 - 2,430,626 Contingency Unforeseen/New Initiatives Total Expenditures Excess (Deficit) Revenues Over Expenditures 100,000 121,158 - - - 221,158 33,913,193 4,677,805 787,717 1,793,250 256,451 41,428,416 415,243 (344,443) (272,817) (50,868) (73,698) (326,583) Fund Balance - Beginning - Restricted* 944,062 - - - - 944,062 Fund Balance - Beginning - Non Restricted* 6,478,340 598,815 327,164 327,600 92,883 7,824,802 Fund Balance - Ending - Restricted* 944,062 - - - - 944,062 Fund Balance - Ending - Non Restricted* $ 6,893,583 $ 254,372 $ 54,347 $ 276,732 $ 19,185 $ 7,498,219 * Working Capital for Proprietary Fund Types. 81 CITY OF BAYTOWN PROPRIETARY FUND EXPENDITURE DETAIL FOR FISCAL YEAR 2010 Water Storm Warehouse & Sewer Sanitation Water Garage Operations Combined Acct# Account Description Fund Fund Fund Fund Fund Total 7100 Personnel Services 71002 Regular Wages $ 4,334,325 S 346,723 S 165,335 $ 357,965 S 133,764 S 5,338,112 71003 Part Time Wages 18,180 10,608 6,250 - - 35,038 71009 Overtime 368,353 20,000 1,000 6,000 1,500 396,853 71011 Extra Help/Temporary 8,318 - - - - 8,318 71021 Health & Dental 732,680 45,795 26,891 37,693 22,616 865,675 71022 T'MRS 813,975 63,427 30,069 63,792 23,361 994,624 71023 FICA 343,899 27,861 12,910 27,416 9,784 421,870 71028 Workers Compensation 47,557 8,295 656 3,483 2,806 62,797 71041 Allowances 10,800 - 9,000 5,400 - 25,200 71052 Salary Savings (100,000) - - - - (100,000) Total Personnel Services 6,578,087 522,709 252,111 501,749 193,831 8,048,487 7200 Supplies 72001 Office 20,150 - 2,000 1,800 1,000 24,950 72002 Postage 104,604 - 2,000 - - 106,604 72004 Printing 13,000 - 3,600 - - 16,600 72007 Wearing Apparel 42,400 6,166 900 3,150 1,500 54,116 72015 Meter Purchase for Resale - - - - 33,000 33,000 72016 Motor Vehicle 259,420 65,000 - 3,300 4,800 332,520 72017 Parts Purchased For Resale - - - 250,000 - 250,000 72018 Fuel Purchased For Resale - - - 900,000 - 900,000 72019 Supplies Purchased For Resale - - - 7,000 - 7,000 72021 Minor'Toois 32,160 1,700 1,650 3,000 1,300 39,810 72026 Cleaning & Janitorial 5,000 - - 1,950 - 6,950 72031 Chemical 343,528 250 20,000 - - 363,778 72032 Medical 400 - - 200 100 700 72041 Educational - - 7,500 - - 7,500 72045 Computer Software Supply - - 8,500 - - 8,500 72052 'Treated Water 6,475,000 - - - - 6,475,000 Total Supplies 7,295,662 73,116 46,150 1,170,400 41,700 8,627,028 7300 Maintenance 73001 land 12,350 5,500 - - - 17,850 73011 Buildings 12,400 - - 3,000 3,500 18,900 73022 Sanitary Sewers 25,000 - - - - 25,000 73023 Water Distribution System 130,000 - - - - 130,000 73024 Reservoirs & Wells 10,000 - - - - 10,000 73025 Streets Sidewalks & Curbs 17,200 - - - - 17,200 73027 bleating & Cooling System 7,000 - - 500 - 7,500 73041 Furniture & Fixtures - - 300 - - 300 73042 Machinery & Equipment 388,250 - - 5,000 - 393,250 73043 Motor Vehicles 298,500 105,000 - 2,200 5,500 411,200 73047 Metcrs & Settings 105,000 - - - - 105,000 73055 Maintenance on Computers 6,000 - - - - 6,000 Total Maintenance 1,011,700 110,500 300 10,700 9,000 1,142,200 82 CITY OF BAYTOWN PROPRIETARY FUND EXPENDITURE DETAIL FOR FISCAL YEAR 2010 Water Storm Warehouse & Sewer Sanitation Water Garage Operations Combined Acct# Account Description Fund Fund Fund Fund Fund Total 7400 Services - - 9,825 - 6,000 15,825 82011 Building and Improvements 10,000 - - - - 10,000 74001 Communication 2,950 606 3,520 - 1,600 8,676 74002 Electric Service 2,228,600 - - - - 2,228,600 74005 Natural Gas 400 - - - - 400 74011 Equipment Rental 17,687 - - - - 17,687 74020 Outside Contracts - - - 55,000 - 55,000 74021 Special Services 422,446 275,000 248,731 6,300 - 952,477 74022 Audits 15,228 - - - - 15,228 74026 Janitorial Services 3,867 538 - - - 4,405 74034 Household Garbage Contract - 2,484,607 - - - 2,484,607 74036 Advertising - 1,200 500 - - 1,700 74040 Recycling Services - 76,213 - - - 76,213 74041 'Travel & Reimbursables 7,700 - 6,000 800 1,000 15,500 74042 Education & Training 41,200 550 2,350 5,000 1,000 50,100 74050 Disposal Services 41 1,600 141,308 - - - 552,908 74059 Residential Recycling Program - 534,626 - - - 534,626 74071 Association Dues 3,827 241 500 - - 4,568 74210 General Liability Insurance 10,097 1,765 - 657 82 12,601 74220 Errors & Omissions 14,357 2,509 - 934 117 17,917 74240 Auto Liability 16,172 2,737 - 2,322 - 21,231 74241 Auto Collision 15,244 2,579 - 2,124 - 19,947 74242 Auto Catastrophic 662 109 - 95 - 866 74271 Mobile Equipment 2,464 1,436 - - - 3,900 74272 Real & Personal Property 25,299 - - 1,114 1,1 14 27,527 74277 Flood Insurance 9,152 - - - - 9,152 74280 Bonds 118 - - - - 118 74281 Employee Fraud 845 148 - 55 7 1,055 Total Services 3,249,915 3,526,172 261,601 74,401 4,920 7,117,009 7500 Sundry Charges 75071 Term /Accrual Pay - - - - 1,000 1,000 75088 Bad Debt - Cutoff Accounts 85,877 30,000 - - - 115,877 Total Sundry & Other 85,877 30,000 - - 1,000 116,877 Total Operating 18,221,241 4,262,497 560,162 1,757,250 250,451 25,051,601 8000 Capital Outlay 80001 Furniture & Equip <S5,000 - - 9,825 - 6,000 15,825 82011 Building and Improvements 10,000 - - - - 10,000 83023 Water Distribution System 200,000 - - - - 200,000 83029 Sewer Connections 4,000 - - - - 4,000 83035 Meters & Connections 65,000 - - - - 65,000 84042 Machinery & Equipment 196,500 - - - - 196,500 84043 Motor Vehicles 115,500 - - 26,000 - 141,500 86011 Capital Lease Purchases 123,323 76,726 - - - 200,049 Total Capital Outlay 714,323 76,726 9,825 26,000 6,000 832,874 83 CITY OF BAYTOWN PROPRIETARY FUND EXPENDITURE DETAIL FOR FISCAL YEAR 2010 Water Storm Warehouse & Sewer Sanitation Water Garage Operations Combined Acct# Account Description Fund Fund Fund Fund Fund Total 9000 Other Financing Uses 91101 To General Fund 91401 To G O I S 91500 To Solid Waste Fund 91501 To Accrued Leave -Solid Waste 91521 To Accrued Leave - Water & Sewer 91522 To W W I S 91550 To Garage Fund 91551 To Accrued Leave - Garage 91552 To Warehouse Operations 92510 To BAWA - - 10,000 Total Other Financing Uses 9900 Contingencies 99001 Contingencies 99002 Unforeseen/New Initiatives 14,877,629 Total Contingencies TOTAL EXPENDITURES 84 1,654,274 206,489 167,730 - - 2,028,493 471,508 - - - - 471,508 - - 50,000 - - 50,000 - 10,000 - - - 10,000 200,000 - - - - 200,000 12,352,649 - - - - 12,352,649 2,515 935 - - - 3,450 - - - 10,000 - 10,000 128,683 - - - - 128,683 68,000 - - - - 68,000 14,877,629 217,424 217,730 10,000 - 15,322,783 100,000 121,158 - - - 221,158 100,000 121,158 - - - 221,158 $33,913,193 $4,677,805 $ 787,717 $ 1,793,250 $ 256,451 $41,428,416 Revenues Intergovernmental Operating Revenues Nan - operating Revenues Miscellaneous Operating Transfers In* Expenditures by Type: Personnel Services Supplies Maintenance Services Sundry CITY OF BAYTOWN WATER & SEWER FUND 520 BUDGET SUMMARY BY FUND Actual Budget Estimated Adopted 2007 -08 2008 -09 2008 -09 2009 -10 S 921,015 S 984,639 S 864,355 $ 932,894 25,997,445 28,301,554 28,983,244 28,983,2.44 259,335 326,000 275,500 276,000 322,077 260,000 148,110 139,110 1,809,522 1,782,800 2,493,677 3,997,188 Total Revenues 29,309,394 31,654,993 32,764,886 34,328,436 5,693,927 6,616,705 6,168,571 6,578,087 6,022,943 6,799,205 6,603,400 7,295,662 1,015,757 978,966 965,772 1,011,700 2,272,940 3,247,504 2,689,492 3,249,915 - 85,877 85,877 85,877 Total Operating 15,005,567 17,728,257 16,513,112 18,221,241 Capital Outlay 987,988 1,088,499 890,761 714,323 Debt Requirements 9,765,899 11,720,459 12,169,249 12,892,157 Transfers Out 4,498,170 2,123,187 2,207,380 1,985,472 Unforseen/New Initiatives - 91,522 91,522 100,000 Total Expenditures 30,257,624 32,751,924 31,872,024 33,913,193 Excess (Deficit) Revenues Over Expenditures Fund Balance - Beginning - Restricted Fund Balance - Beginning - Nan Restricted (948,230) (1,096,931) 892,862 415,243 944,062 944,062 944,062 944,062 6,533,708 3,789,547 5,585,478 6,478,340 Fund Balance - Ending - Restricted (GASB 45) 944,062 944,062 944,062 944,062 Fund Balance - Ending - Non Restricted $ 5,585,478 $ 2,692,616 $ 6,478,340 S 6,893,583 No. of Working Capital Days 67 30 74 74 Adapted Budget 2009 -10 by Expenditure Type Personnel Services Operating 19% 34% Transfers Out & Other 6% - - Capital Outlay 2% Debt Requirements 39% * Transfers In includes a transfer from MDD for the portion of the debt for the Nl✓WW Treatment Plant, 85 CITY OF BAYTOWN SANITATION FUND 500 BUDGET SUMMARY BY FUND Actual Budget Estimated Adopted 2007 -08 2008 -09 2008 -09 2009 -10 Revenues 431,617 439,726 439,971 522,709 Solid Waste Collections $ 3,273,013 $ 3,411,000 $ 3,496,100 $ 3,717,932 Recycling Revenue 47,219 45,090 22,240 22,240 Resdidential Recycling 140,795 497,070 498,590 498,590 Recycling Contributions 107,350 - - - Recyle Bins 176 - 444 400 Interest On Investments 26,028 28,040 15,200 15,200 Miscellaneous 13,565 10,000 78,000 4,000 Transfer In - General Fund - - 100,000 25,000 Transfer In - Storm Water Utility Fund - - - 50,000 Total Revenues 3,608,146 3,991,160 4,210,570 4,333,362 Expenditures Personnel Services 431,617 439,726 439,971 522,709 Supplies 191,167 66,666 56,866 73,115 Maintenance 120,890 110,500 110,500 110,500 Services 2,821,738 3,422,932 3,409,010 3,526,172 Sundry 20,286 35,000 35,000 30,000 Total Operating 3,585,698 4,474,824 4,051,347 4,262,497 Capital Outlay - 132,636 132,636 76,726 Transfers Out 225,534 217,424 220,055 217,424 UnforseenlNew Initiatives - 21,158 21,158 121,158 Total Expenditures 3,811,232 4,446,042 4,425,196 4,677,805 Excess (Deficit) Revenues Over Expenditures Working Capital - Beginning Working Capital - Ending No. of Working Capital hays (203,085) (454,882) (214,626) (344,443) 1,016,527 818,301 813,441 598,815 $ 813,441 $ 363,419 $ 598,815 $ 254,372 67 30 49 24 Adopted Budget 2009 -10 Operations 4% Personnel Services 11% Capital & Transfers 9% Expenditures by Program Solid Waste Operations Residential Recycling Total 96 Services & Sundry 76 % $ 3,317,443 $ 3,677,274 $ 3,675,555 $ 3,904,520 493,789 768,768 749,641 773,185 $ 3,811,232 $ 4,446,042 $ 4,425,196 $ 4,677,805 CITY OF BAYTOWN STORM WATER UTILITY FUND 505 BUDGET SUMMARY BY FUND Actual Budget Estimated Adopted 2007 -08 2008 -09 2008 -09 2049 -10 Revenues $torn Drainage Fee $ 509,091 S 520,400 $ 505,300 $ 505,300 Interest on Investments 14,032 10,800 9,100 9,600 Total Revenues 523,123 531,200 514,400 514,900 Expenditures Personnel Services 103,731 142,085 141,429 252,111 Supplies 23,901 45,150 45,150 46,150 Maintenance - 300 300 300 Services 27,494 489,070 309,070 261,601 Sundry 7,190 - - - Total Operating 162,316 676,605 495,949 560,162 Capital Outlay 24,749 - - 9,825 Transfer to General Fund 191,375 167,730 167,879 217,730 Total Expenditures 378,440 844,335 663,828 787,717 Excess (Deficit) Revenues Over Expenditures 144,683 (313,135) (149,428) (272,817) Working Capital - Beginning 331,909 381,901 476,592 327,164 Working Capital - Ending $ 476,592 $ 65,766 S 327,164 S 54,347 No. of Working Capital Days 460 30 180 25 Adopted Budget 2009 -10 by Expenditure Type Capital /Outlay Personnel Semices 1% 32/9 Transfer to General Fund Qperating 28% 39% 97 CITY OF BAYTaWN GARAGE FUND 550 BUDGET SUMMARY BY FUND Revenues Departmental Billings - Fuel Departmental Billings - Repairs State Fuel Tax Refund GCCISD - Fuel Miscellaneous Transfer In - General Fund Transfer In - Water & Sewer Fund Transfer In - Solid Waste Fund Total Revenues Expenditures Actual Budget Estimated Adopted 2007 -08 2008 -09 2008 -09 2009 -10 $ 1,318,417 S 1,026,300 S 743,000 $ 780,000 743,754 739,000 917,000 900,000 380 - - - 231,382 198,580 51,720 51,720 9,582 7,760 4,830 4,830 54,568 2,382 2,382 2,382 41,372 2,515 2,515 2,515 9,045 935 935 935 2,408,500 1,977,472 1,722,382 1,742,382 Personnel Services 391,143 501,081 464,108 501,749 Supplies 1,713,559 1,582,100 1,028,420 1,170,400 Maintenance 8,171 10,700 11,400 10,700 Services 82,303 74,401 99,401 74,401 Total {operating 2,195,176 2,168,282 1,603,329 1,757,250 Capital Outlay 55,395 19,000 19,000 26,000 Transfers Out 10,387 10,000 20,960 10,000 Total Expenditures 2,260,958 2,197,282 1,643,289 1,793,250 Excess (Deficit) Revenues Over Expenditures 147,542 (219,810) 79,093 (50,868) Working Capital - Beginning 100,965 237,636 248,507 327,600 Working Capital - Ending S 248,507 S 17,826 $ 327,600 $ 276,732 Adapted Budget 2009 -10 Capital & Transfers 2% Operations 70% ` Personnel Services 28% 88 CITY OF BAYTOW N WAREHOUSE OPERATIONS FUND 552 BUDGET SUMMARY BY FUND Actual Budget Estimated Adopted 2007 -08 2008 -09 2008 -09 2009 -10 Revenues 186,096 200,262 187,713 193,831 Transfer In - General Fund $ 23,760 $ 49,188 $ 49,188 $ 23,760 Transfer In - Water & Sewer Fund 128,683 266,398 266,398 128,683 Water Meter Sales 76,996 29,300 28,100 28,100 Miscellaneous 4,022 2,440 2,234 2,210 Total Revenues 233,461 347,326 345,916 182,753 Expenditures Personnel Services 186,096 200,262 187,713 193,831 Supplies 67,027 40,800 31,400 41,700 Maintenance 10,357 6,000 8,000 9,000 Services 4,693 5,120 4,720 4,920 Sundry 8,453 6,500 - 1,000 Total Operating 276,626 258,682 231,833 250,451 Capital Outlay - 9.040 4,485 6,000 Total Expenditures 276,626 267,682 236,318 256,451 Excess (Deficit) Revenues Over Expenditures (43,165) 79,644 109,598 (73,698) Working Capital - Beginning 26,450 (73,042) (16,715) 92,883 Working Capital - Ending $ (16,715) $ 6,602 $ 92,883 $ 19,185 Adopted Budget 2009 -10 Operations 22% Capital Outlay 2% Personnel Services 76% 89 90 CITY OF BAYTOWN ORGANIZATION CHART GENERAL FUND Citizens I City Council II Boards and Commissions Cite Manager -- Municipal ('Dort Judge I rgal EmefReacy Management) Communications [kituty City' 1lanager sire Engineering Public Works Administration Planning & Streets & Drainage Ihrelopment Senicea Parks & Rms-tation Traffic Control Assistant City litanager Police FisealOffrafiow HumanRaources - Information Technology Senices (ITS) Public Ifraith & EMS Library City Clerk & 31unicipal Court BAYTOWN () I CITY OF BAYTOW'N GENERAL FUND 101 BUDGET SUMMARY BY FUND Actual Budget Estimated Adapted 2007 -08 2008 -09 2008 -09 2009 -10 Revenues 1,266,293 1,112,720 1,024,117 1,076,645 Taxes - Property S 11,145,900 $11,497,000 $11,528,400 $ 12,012,786 Taxes - Sales & Franchise 13,321,370 13,305,800 14,455,100 13,897,600 Industrial District Taxes 19,241,212 21,100,000 21,129,442 72,100,000 Miscellaneous Total Taxes 43,708,482 45,902,800 47,112,942 48,010,386 Licenses & Permits 1,266,293 1,112,720 1,024,117 1,076,645 Intergovernmental 271,973 374,210 358,549 358,549 Charges for Services 1,583,006 1,519,171 1,621,138 2,047,400 Fines & Forfeitures 1,896,104 1,885,200 1,988,330 1,982,760 Miscellaneous 1,388,568 1,298,000 813,190 758,380 Transfers In 2,413,138 2,483,742 2,483,746 5,541,616 Operating Transfers Out Total Revenues 52,527.56 -1 54,575.843 55,402,012 59,775,736 Recurring Expenditures by Type Personnel Services 36,579,092 42,022,710 40,006,207 43,612,980 Supplies 2,147,821 2,776,003 2,243,037 2,611,178 Maintenance 2,150,733 2,500.111 2,481,174 2,619,400 Services 5,463,581 6,405,729 5,990,711 6,449,913 Sundry 117,090 140,504 138,042 144,741 Miscellaneous 19,167 29,000 29,000 45,000 Operating Transfers Out 1,510,178 1,300,432 1,729,987 1,277,612 Total Operating 47,987,662 55,174,489 52,618,158 56,760,824 Non - Recurring Expenditures Capital Outlay 3,135,056 3,564,943 3,352,002 2,962,989 Transfers Out - CIPF 5,701,331 539,000 539,000 539,000 Contingency - 354,000 340,000 400,000 Total Expenditures 56,824,049 59,632,432 56,849,160 60,662,8I3 Excess (Deficit) Revenues Over Expenditures (4,296,485) (5,056,589) (1,447,148) (887,077) Fund Balance - Beginning - Restricted 2,369,303 2,369,303 2,369,303 2,369,303 Fund Balance - Beginning - Non Restricted 19,709,464 10,106,887 13,043,676 11,596,528 Fund Balance - Ending - Restricted (GASB 45) 2,369,303 2,369,303 2,369,303 2,369,303 Fund Balance - Endiii lion Restricted S 13,043,676 S 5,050,298 $ 11,596,528 $ 10,709,451 ,i, 84 31 74 Adopted Budget 2009 -10 by Type r'—;t.1 & -r—f- 8% Miscellaneous 1% Services 11% Maintenance 4% Su1.,...-.. 4% Personnel Smices 72% Revenues Taxes - Property Taxes - Sales & Franchise Industrial District Taxes Licenses & Permits Intergovernmental Charges for Services Fines & Forfeitures Miscellaneous Transfers In Expenditures by Function CITY OF BAYTOWN GENERAL FUND 101 BUDGET SUMMARY BY FUND Actual Budget Estimated Adopted 2007 -08 2008 -09 2008 -09 2009 -10 $ 11,145,900 $ 11,497,000 $ 11,528,400 $ 12,012,78+6 13,321,370 13,305,800 14,455,100 13,897,600 19,241,212 21,100,000 21,129,442 22,100,000 Total Taxes 43,708,482 45,902,800 47,112,942 48,010,386 1,266,293 1,112,720 1,024,117 1,076,645 271,973 374,210 358,,549 358,549 1,583,006 1,519,171 1,621,138 2,047,400 1,896,104 1,885,200 1,988,330 1,982,760 1,388,568 1,298,000 813,190 758,380 2,413,138 2,483,742 2,483,746 5,541,616 Total Revenues 52,527,564 54,575,843 55,402,012 59,775,736 General Government 11,629,684 13,311,843 12,443,012 13,084,599 Public Safety 24,900,545 28,836,050 27,445,090 29,756,880 Public Works 3,304,233 4,233,855 3,994,484 4,373,435 Health & Welfare 1,632,874 1,997,449 1,880,764 2,019,227 Culture & Leisure 5,213,403 5,968,197 5,553,085 6,830,867 Capital 3,135,056 3,564,943 3,352,002 2,962,989 Transfers Out 7,008,254 1,720,095 2,180,723 1,634,816 Total Expenditures 56,824,049 59,632,432 56,849,160 60,662,813 Excess (Deficit) Revenues Over Expenditures (4,296,485) (5,056,589) (1,447,148) (887,077) Fund Balance - Beginning- Restricted - 2,369,303 2,369,303 2,369,303 Fund Balance - Beginning - Non Restricted 19,709,464 10,106,887 13,043,676 11,596,528 Fund Balance - Ending - Restricted 2,369,303 2,369,303 2,369,303 2,369,303 Fund Balance - Ending - Nan Restricted $ 13,043,676 $ 5,050,298 $ 11,596,528 $ 10,709,451 No. of Working Capital Days 84 31 74 64 Adopted Budget 2009 -10 by Function* Public Works 8% Health & Welfare 4% Culture & Leisure Public Safety °w_ 12% 53% General Government " Excludes Capital and Transfers Out 23% q-, CITY OF BAYTOWN GENERAL FUND REVENUE SUMMARY Actual Budget Estimated Adopted Revenue 2007 -08 2008 -09 2008 -09 2009 -10 Property Taxes $ 11,145,900 $ 11,497,000 $ 11,528,400 $ 12,012,786 Sales & Use Taxes 9,410,161 9,361,300 10,440,200 9,876,500 Franchise Tax 3,911,209 3,944,500 4,014,900 4,021,100 Industrial District 19,241,212 21,100,000 21,129,442 22,100,000 Licenses & Permits 1,266,293 1,112,720 1,024,117 1,076,645 Intergovernmental 271,973 374,210 358,549 358,549 Charges For Services 1,583,006 1,519,171 1,621,138 2,047,400 Fines & Forfeitures 1,896,104 1,885,200 1,988,330 1,982,760 Miscellaneous 1,388,568 1,298,000 813,190 758,380 Transfers 2,413,138 2,483,742 2,483,746 5,541,616 TOTAL REVENUES $ 52,527,564 $ 54,575,843 $ 55,402,012 $ 59,775,736 Adopted Budget 2009 -10 Revenues ■ Sales & Use Takes t 7 °/n p Franchise Tax 7% Property Taxes 13 Industrial District 0 20 /� © Other 36% 20% 94 CITY OF BAYTOWN GENERAL FUND REVENUE DETAIL Actual Budget Estimated Adopted Revenue 2007 -08 2008 -09 2008 -09 2009 -10 Property Taxes 41101 Current 41102 Prior Year 41103 Penalty & Interest 41104 Bankruptcy Interest Total Property Tax Sales & Use Taxes 41201 Sales 41202 Mixed Drink 41203 Bingo Total Sales & Use Tax Franchise Tax 41301 Electric Franchise Fees 41302 Natural Gas Franchise Fees 41303 Telephone Franchise Fees 41304 Cable Franchise Fees 41312 Solid Waste Franchise Fees Total Franchise Tax $ 10,448,283 $ 10,894,000 $ 10,894,000 $ 11,378,786 440,030 374,000 429,000 429,000 252,861 229,000 205,400 205,000 4,726 - - - 11,145,900 11,497,000 11,528,400 12,012,786 9,273,592 9,200,000 10,300,000 9,737,300 116,655 140,700 120,000 118,400 19,914 20,600 20,200 20,800 9,410,161 9,361,300 10,440,200 9,876,500 2,338,406 2,340,300 2,340,300 2,340,300 304,202 325,000 408,900 409,000 330,291 327,500 339,300 339,300 652,710 652,800 646,600 652,700 285,600 298,900 279,800 279,800 3,911,209 3,944,500 4,014,900 4,021,100 Industrial District 19,241,212 21,100,000 21,129,442 22,100,000 TOTAL TAXES 43,708,482 45,902,800 47,112,942 48,010,386 Licenses & Permits 42001 Building 639,269 636,510 479,390 517,750 42002 Plumbing 57,328 79,760 40,660 40,660 42003 Mech & Air Condition 42,932 47,200 58,137 58,140 42004 Housemoving 100 - - - 42005 Multi - Family Dwelling 81,455 8,500 63,600 8,500 42006 Electrical 95,729 100,000 78,700 78,700 42007 Demolition 1,435 1,300 1,470 1,470 42008 Mobile Homes 3,900 3,360 3,350 3,350 42009 Sign Operating 109,192 21,500 39,600 109,200 42010 Contractor Registration 16,800 15,100 23,600 23,600 42012 GIS Fee 12,810 - - - 42014 Garage Sale Permit 4,395 - 7,455 7,455 42021 Health 132,384 134,000 160,400 160,000 42031 Alcoholic Beverage 27,133 25,790 27,340 27,340 42032 Taxi Cab - 1,100 1,225 1,100 42036 Waste Collection Permit - 300 1,700 1,700 42041 Pipeline Fees 28,582 27,980 26,710 26,710 42091 Miscellaneous 12,849 10,320 10,780 10,970 Total Licenses & Permits 1,266,293 1,112,720 1,024,117 1,076,645 Intergovernmental 43043 TIRZ Payments 54,600 82,000 82,000 82,000 43104 FEMA 21,497 45,000 - - 43113 Bright Star (GCCISD) 124,992 176,576 211,891 211,891 43115 Truancy Program 36,164 36,164 38,688 38,688 43208 State 13,470 13,470 13,470 13,470 43301 Harris County 21,250 21,000 12,500 12,500 Total Intergovernmental 271,973 374,210 358,549 358,549 95 CITY OF BAYTOWN GENERAL FUND REVENUE DETAIL Actual Budget Estimated Adopted Revenue 2007 -08 2008 -09 2008 -09 2009 -10 Charges for Services 44110 Jail & Court Services (CCPD # 1) 44112 Recovery of Damages 44113 Subdivision Filing Fee 44114 Vital Statistics 44115 Animal Control Fees 44116 Weed Mowing 44121 Ambulance 44141 Curbs & Drainage Total Charges for Services Cultural & Recreational 44201 Facility Rental 44202 Special Events Revenue 44203 Aquatics 44204 Vending Machines 44205 Leisure Programs 44207 Athletics Fees Total Cultural & Recreational 85,600 60,771 60,768 - (26,351) 30,400 - - 18,704 13,300 8,390 8,400 123,226 123,400 1 07,700 107,700 52,241 44,900 69,600 69,600 52,020 45,700 36,600 36,600 1,086,857 1,047,900 1,169,650 1,170,000 4,670 3,300 3,610 3,600 1,396,967 1,369,671 1,456,318 1,395,900 83,707 60,000 68,100 60,000 35,932 30,000 40,700 30,000 - - - 500,000 2,887 500 2,900 2,500 8,310 15,000 10,120 15,000 55,203 44,000 43,000 44,000 186,039 149,500 164,820 651,500 TOTAL SERVICES CHARGES 1,583,006 1,519,171 1,621,138 2,047,400 Fines & Forfeitures 45001 Municipal Court 1,588,650 1,571,000 1,686,460 1,686,460 45002 Library 53,649 58,000 64,540 59,000 45005 Motor Carrier Violations 253,805 256,200 237,330 237,300 Total Fines & Forfeitures 1,896,104 1,885,200 1,988,330 1,982,760 Miscellaneous - - 42,870 61351 49001 Sale of City Property 39,269 60,000 53,000 50,000 49003 Interest on Investment 977,397 1,000,000 482,960 482,960 49007 Sale - Impounded Vehicles 1,266 2,000 300 - 49009 Rental of Land - Comm. Towers 56,493 40,000 54,000 66,000 49010 Phone Commissions 11,885 13,000 12,000 8,490 49028 Industrial District P/I 21,310 - - - 49029 Plans & Specs 11,050 10,000 11,930 11,930 49041 Passport Fees 81,525 83,000 67,000 67,000 49091 Miscellaneous 188,373 90,000 132,000 72,000 Total Miscellaneous 1,388,568 1,298,000 813,190 758,380 TOTAL REVENUES 50,114,426 52,092,101 52,918,266 54,234,120 Transfers 62215 From MDD 150,000 250,000 250,000 250,000 61216 From TIRZ 11,000 11,000 11,000 11,000 61231 From Odd Trust & Agency 150,000 144,253 144,253 159,253 61232 From Hotel/Motel Fund - - - 42,870 61351 From CIPF - - - 3,000,000 61505 From Storm Water Fund 191,375 167,730 167,730 167,730 61500 From Solid Waste Fund 206,489 206,489 206,489 206,489 62510 From BAWA 50,000 50,000 50,000 50,000 61520 From Water & Sewer Fund 1,654,274 1,654,270 1,654,274 1,654,274 Total Other Financing Sources 2,413,138 2,483,742 2,483,746 5,541,616 $ 52,527,564 $ 54,575,843 $ 55,402,012 $ 59,775,736 96 CITY OF BAYTOWN GENERAL FUND 101 BUDGET SUMMARY BY DEPARTMENT General Government 1010 General Administration 1030 Fiscal Operations 1060 Legal Services 1070 ITS 1080 Planning and Development Svcs. 1140 Human Resources 1170 City Clerk 1180 City Facilities 1190 General Overhead Total General Government Public Safety 2000 Police 2020 Fire 2030 Emergency Management 2040 Emergency Medical Services Total Public Safety Public Works Actual Budget Estimated Adopted 2007 -08 2008 -09 2008 -09 2009 -10 $ 757,724 $ 870,652 $ 871,451 $ 885,604 1,585,552 1,845,047 1,774,510 1,888,861 506,693 690,874 620,810 679,551 1,556,729 1,671,068 1,621,546 1,591,283 1,219,978 1,499,404 1,457,083 1,431,302 796,797 961,036 902,157 937,346 1,435,571 1,787,906 1,533,000 1,835,223 546,694 572,710 578,479 583,960 3,223,946 3,413,146 3,083,976 3,251,469 11,629,684 13,311,843 12,443,012 13,084,599 13,742,059 15,224,504 14,479,588 15,554,379 8,148,001 9,485,089 9,141,829 10,173,363 1,158,361 2,055,413 1,794,485 1,932,640 1,852,124 2,071,044 2,029,188 2,096,498 24,900,545 28,836,050 27,445,090 29,756,880 3000 Public Works Administration 312,458 401,660 396,352 405,180 3010 Streets & Drainage 1,600,245 2,114,129 1,935,062 2,078,726 3020 Traffic Control 730,240 900,042 909,329 1,063,164 3030 Engineering 661,290 818,024 753,741 826,365 Total Public Works 3,304,233 4,233,855 3,994,484 4,373,435 Health & Welfare 4000 Health & Welfare 1,632,874 1,997,449 1,880,764 2,019,227 Culture & Leisure 5000 Parks & Recreation 3,190,887 3,693,948 3,377,970 4,528,811 6000 Library 2,022,516 2,274,249 2,175,115 2,302,056 Total Culture & Leisure 5,213,403 5,968,197 5,553,085 6,830,867 Capital 3,135,056 3,564,943 3,352,002 2,962,989 Transfers Out 7,008,254 1,720,095 2,180,723 1,634,816 General Fund Total $ 56,824,049 $ 59,632,432 $ 56,849,160 $ 60,662,813 97 98 CITY OF BAYTOWN GENERAL FUND 101 BUDGET SUMMARY BY ACCOUNT Actual Budget Estimated Adopted Acct# Acct Description 2007 -08 2008 -09 2008 -09 2009 -10 71002 Regular Wages 71003 Part Time Wages 71009 Overtime 71010 Election Worker 71011 Extra Help/Temporary 71021 Health & Dental 71022 TMRS 71023 FICA 71028 Workers Compensation 71041 Allowances 71043 Employee Incentives 71051 Compensation Adjustment 71052 Salary Savings 71081 Retired Employee Benefits 71091 Personnel Services Reimbursed 10,156 Total Personnel Services 72001 Office 72002 Postage 72004 Printing 72005 Animal Feed 72006 Clothing Allowance 72007 Wearing Apparel 72010 Garbage Bags 72011 Disaster Supplies 72016 Motor Vehicle 72019 Supplies Purchased for Resale 72021 Minor Tools 72026 Cleaning & Janitorial 72028 Swimming Pool Supplies 72031 Chemical 72032 Medical 72036 Identifiication 72041 Educational 72045 Computer Software Supply 72046 Botanical 72056 Street Marking 72061 Meeting Supplies 72091 Supplies Reimbursed Total Supplies $ 23,848,325 $ 27,868,307 $26,398,022 $28,761,056 549,256 568,850 571,656 998,197 1,254,455 1,292,475 1,250,708 1,279,053 10,156 26,500 15,500 20,000 51,819 56,863 26,833 8,440 3,475,822 3,887,730 3,659,421 3,838,817 3,937,808 4,879,804 4,832,965 5,217,256 1,874,469 2,200,606 2,061,075 2,283,285 239,375 307,219 259,532 300,076 160,138 176,556 171,745 172,800 4,192 8,800 9,870 10,000 - 25,000 25,000 - - (500,000) (500,000) (500,000) 1,196,068 1,224,000 1,224,000 1,224,000 (22,792) - (120) - 36,579,091 42,022,710 40,006,207 43,612,980 177,842 200,468 192,553 206,298 79,331 91,702 83,540 92,798 57,195 59,298 54,699 59,358 3,318 6,684 5,400 6,259 21,991 25,440 25,440 25,440 193,389 258,903 253,030 260,648 - 600 600 600 73 5,000 6,500 11,800 1,017,136 1,327,765 860,534 1,053,818 - - - 65,000 77,306 94,889 85,152 99,936 72,006 72,893 68,489 77,804 - - - 5,556 100,099 156,790 137,548 178,162 81,265 96,558 95,782 97,158 14,389 23,595 23,520 23,445 186,306 243,074 237,312 181,649 369 4,630 4,014 54,550 8,233 7,664 9,189 13,164 72,168 100,000 100,000 100,000 9,110 14,050 13,735 11,735 (23,700) (14,000) (14,000) (14,000) 2,147,826 2,776,003 2,243,037 2,611,178 73001 Land 53,375 69,368 61,943 73011 Buildings 217,763 236,473 245,103 73012 Docks & Piers 585 2,350 1,000 73013 Recreation Equipment 7,336 13,445 12,426 73021 Filtration Plants - 7,500 6,500 73022 Sanitary Sewers 1,000 1,500 1,260 73025 Streets Sidewalks & Curbs 134,738 146,640 152,388 73026 Storm Drains 54,778 67,000 65,000 73027 Heating & Cooling System 83,132 91,850 87,151 73028 Electrical Maintenance 54,988 113,303 106,809 73039 Miscellaneous - 2,500 1,900 71,753 240,777 2,000 12,500 1,000 157,900 67,000 87,133 115,203 2,500 CITY OF BAYTOWN GENERAL FUND 101 BUDGET SUMMARY BY ACCOUNT Actual Budget Estimated Adopted Acct# Acct Description 2007 -08 2008 -09 2008 -09 2009 -10 73041 Furniture & Fixtures 31,626 50,062 45,538 47,562 73042 Machinery & Equipment 527,278 642,214 632,215 647,313 73043 Motor Vehicles 721,902 768,052 748,535 726,452 73044 Street Signs 43,344 42,000 51,970 42,000 73045 Radio & Testing Equipment 31,088 29,500 29,496 29,500 73046 Books 47,285 62,194 60,279 57,487 73048 Signal Systems 45,260 47,000 61,000 201,000 73049 Barricades 11,055 12,860 16,361 12,360 73053 Vehicle Repair- Collision 4,969 9,000 9,000 9,000 73055 Maintenance On Computers 80,628 85,300 85,300 88,960 73091 Maintenance Reimbursed (1,395) - - - 74026 Total Maintenance 2,150,735 2,500,111 2,481,174 2,619,400 74001 Communication 376,856 433,249 422,295 428,581 74002 Electric Service 915,532 1,149,748 1,043,157 1,237,258 74003 Street Lighting 862,258 950,000 825,000 1,018,823 74004 Water and Sewer 327,504 327,504 327,504 327,504 74005 Natural Gas 120,908 145,279 138,898 152,679 74007 TWC Claims Paid 37,976 55,000 55,000 55,000 74011 Equipment Rental 235,075 257,283 248,455 264,713 74020 Outside Contracts - 138,000 70,000 70,000 74021 Special Services 1,150,156 1,259,080 1,213,674 1,126,246 74022 Audits 85,812 72,000 72,000 72,000 74023 Industrial Appraisal 32,000 35,500 35,500 35,500 74026 Janitorial Services 64,111 81,724 83,062 90,826 74029 Service Awards 60,051 46,700 46,975 52,360 74031 Wrecker Service 6,407 7,500 7,500 7,500 74036 Advertising 94,667 64,812 56,500 123,380 74041 Travel & Reimbursables 175,346 264,380 255,821 246,406 74042 Education & Training 164,481 262,037 236,818 250,400 74045 In -State Investigative Travel 287 4,276 4,276 4,276 74047 Support Of Prisoners 53,118 62,562 63,000 62,562 74051 Rents 14,967 8,450 10,236 12,920 74054 Council Reimbursables 1,314 10,080 10,000 6,480 74056 Vacant Lot Cleaning 80,307 110,000 110,000 140,000 74058 Landfill Fees 31,080 53,007 52,700 54,307 74061 Demolition Of Structures 19,999 20,000 20,000 20,000 74071 Association Dues 50,168 64,859 61,199 63,093 74082 Confidential 24,603 20,000 20,000 20,000 74088 Library - Halan 80,601 81,600 81,600 87,000 74123 Instructor Fees 4,772 18,000 16,442 17,000 74210 General Liability Ins 31,148 24,954 24,954 24,954 74211 K -9 Insurance 2,066 2,128 2,128 2,128 74220 Errors & Omissions 34,088 35,483 35,483 35,483 74230 Law Enforcement Liability 33,771 34,780 34,780 34,780 74240 Auto Liability 54,090 61,122 61,122 61,122 74241 Auto Collision 49,464 55,894 55,894 55,894 74242 Auto Catastrophic 2,431 2,504 2,504 2,504 99 CITY OF BAYTOWN GENERAL FUND 101 BUDGET SUMMARY BY ACCOUNT Actual Budget Estimated Adopted Acct# Acct Description 2007 -08 2008 -09 2008 -09 2009 -10 74271 Mobile Equipment 6,460 6,783 6,783 6,783 74272 Real & Personal Property 63,685 66,869 66,869 66,869 74277 Flood Insurance 4,235 1,703 1,703 1,703 74280 Bonds 5,577 522 522 522 74295 Deductibles 106,202 108,268 108,268 108,268 74281 Employee Fraud - 2,089 2,089 2,089 83027 Total Services 5,463,573 6,405,729 5,990,711 6,449,913 75001 Contributions 756 504 540 540 75051 Court Cost 18,544 16,000 15,902 18,500 75061 Medical - Preemployment 42,636 42,200 42,300 42,200 75062 Medical - Promotions 2,701 4,500 2,000 - 75064 Medical Services 52,455 77,300 77,300 83,501 77106 Little League Light Contract 16,000 24,000 24,000 20,000 77109 Bytn Beautification Adv Conan 3,167 5,000 5,000 25,000 84048 Total Sundry & Other 136,259 169,504 167,042 189,741 Total Operating 46,477,484 53,874,057 50,888,171 55,483,212 80001 Furniture & Equip G$5,000 234,405 166,393 174,892 126,175 80021 Special Programs - - - 275,000 81011 Signs 9,090 35,000 35,000 25,000 82011 Building & Improvements 82,945 106,900 108,070 117,800 83025 Streets Sidewalks & Curbs 120,665 250,000 200,000 250,000 83026 Storm Drains 49,272 204,729 80,000 150,000 83027 Heating & Cooling System - 7,000 5,284 - 83039 Other Improvements - - - 5,000 84041 Furniture & Fixtures 20,196 34,781 34,078 80,850 84042 Machinery & Equipment 562,334 743,220 738,624 520,001 84043 Motor Vehicles 927,891 789,990 766,804 353,500 84045 Radio & Testing Equipment 7,885 48,878 48,330 - 84046 Books 208,434 220,000 220,000 220,000 84047 Computer Software 32,250 - - - 84048 Signal Systems 99,357 150,000 150,000 150,000 84052 Heavy Equipment - 180,000 194,096 115,000 84061 Other Equipment 51,931 163,701 162,473 86,750 85001 Construction 177,331 30,000 - 15,000 86011 Capital Lease Payments 515,911 399,191 399,191 437,753 86013 External Capital Lease Payments 35,159 35,160 35,160 35,160 Total Capital Only 3,135,056 3,564,943 3,352,002 2,962,989 91201 To Municipal Ct Security 20,930 75,122 41,590 73,787 91226 To Miscellaneous Police 10,558 11,440 11,084 13,242 91228 To Police Academy 9,437 32,775 35,590 94,767 91291 To Emergency Management 274,165 8,625 8,625 9,350 91298 To Wetland Research Ctr 150,000 150,000 173,641 185,324 91351 To Capital Improvement Prg 5,701,331 539,000 539,000 539,000 91401 To GOIS - 120,900 227,491 - 91450 To Accrued Leave - General Fund 937,215 850,000 850,000 850,000 91500 To Solid Waste Fund - - 100,000 25,000 91520 To Water And Sewer Fund 29,545 - - - 100 CITY OF BAYTOWN GENERAL FUND 101 BUDGET SUMMARY BY ACCOUNT Actual Budget Estimated Adopted Acct# Acct Description 2007 -08 2008 -09 2008 -09 2009 -10 91550 To Garage Fund 54,568 2,382 2,382 2,382 91552 To Warehouse Operations 23,760 49,188 49,188 23,760 91560 To Medical Benefits Fund - - 230,396 - Total Other Financing Uses 7,211,509 1,839,432 2,268,987 1,816,612 99001 Contingencies - 100,000 40,000 100,000 99002 Unforeseen/New Initiatives - 254,000 300,000 300,000 Total Contingencies - 354,000 340,000 400,000 TOTAL EXPENDITURES $ 56,824,049 $ 59,632,432 $56,849,160 $60,662,813 101 CITY OF BAYTOWN PROGRAM SUMMARY 1010 GENERAL ADMINISTRATION Program Description The General Administration Department consists of two main departments, the City Manager's office and the City Council. It also includes expenditures that are not directly associated with any other department within the General Fund. The City Manager is the chief executive and administrative officer of the City and is responsible for general administration of the City's affairs and serves as a liaison between the policy making and administrative branches of the City government. The City Manager provides City Council with the information needed to conduct the affairs of the City and coordinate the implementation of their decisions. This division oversees the operations of all city departments and reviews and updates management policies and regulations. Major Goals • Ensure delivery of City services in an effective and efficient manner through responsible administration. • Ensure that the response to citizen complaints and requests for action are performed in a timely manner. • Assist in the development of neighborhood organizations and coordinate implementation of neighborhood improvement projects and activities. 102 Conduct City Council meetings in accordance with the provisions of the City Charter and Ordinances. Continue to provide quality information the citizens receive from local government by working with educational, business and neighborhood groups to communicate city events, public hearings and city staff initiatives. Coordinate Council activities, negotiate contracts and supervise the staff to provide efficient and effective municipal services to the City of Baytown. Major Objectives • Provide the Council with timely and meaningful information. • Maintain up -to -date policies and regulations. • Encourage an innovative approach to problem resolution. • Supervise and coordinate the staff and provide oversight to all departmental operations. • Maintain a long -range outlook and provide the Council with recommendations for the future. • Act as the City's ambassador in developing and maintaining relations with outside agencies. CITY OF BAYTOWN SERVICE LEVEL BUDGET 1010 GENERAL ADMINISTRATION Actual Budget Estimated Adopted Acct# Acct Description 2007 -08 2008 -09 2008 -09 2009 -10 7100 Personnel Services 71002 Regular Wages $ 501,994 $ 583,688 $ 575,054 $ 605,723 71003 Part Time Wages 24 - 6,295 - 71009 Overtime 3,303 - 53 - 71021 Health & Dental Insurance 24,687 21,604 16,704 16,203 71022 TMRS 81,269 99,662 99,662 107,305 71023 FICA 31,868 45,568 41,130 47,213 71028 Workers Compensation 654 1,060 712 845 71041 Allowances 16,393 15,600 16,131 15,600 Total Personnel Services 660,192 767,182 755,741 792,889 7200 Supplies 72001 Office 10,592 9,000 8,750 9,000 72002 Postage 668 400 360 400 72004 Printing 286 - - - 72007 Wearing Apparel 379 700 700 700 72041 Educational - 200 200 200 Total Supplies 11,925 10,300 10,010 10,300 7300 Maintenance 73041 Furniture & Fixtures 2,996 500 500 500 73046 Books 37 - - - Total Maintenance 3,033 500 500 500 7400 Services 74001 Communication 3,867 - - - 74021 Special Services 2,818 25,000 25,000 15,000 74029 Service Awards 706 - - - 74041 Travel & Reimbursables 42,925 32,995 46,000 34,675 74042 Education & Training 9,836 9,664 9,600 10,904 74054 Council Reimbursables 1,314 10,080 10,000 6,480 74071 Association Dues 21,108 14,931 14,600 14,856 Total Services 82,574 92,670 105,200 81,915 Total Operating 757,724 870,652 871,451 885,604 8000 Capital Outlay 80001 Furniture & Equip x$5,000 - 5,000 5,000 5,000 Total Capital Outlay - 5,000 5,000 5,000 TOTAL DEPARTMENT $ 757,724 $ 875,652 $ 876,451 $ 890,604 103 CITY OF BAYTOWN PROGRAM SUMMARY 1030 FISCAL OPERATIONS Program Description • Continue to structure the City's portfolio to meet the The Fiscal Operations Department consists of Finance investment strategy and cash liquidity needs. Administration, Accounting, Treasury, Budgeting, Projected Cash Management, Purchasing and Utility Billing. Major Objectives This Department is responsible for administering the • Continue to develop financial policies that will provide City's fiscal affairs in accordance with applicable financial stability and continuity in a changing political local, state and federal guidelines. The Department and economic environment. manages the annual audit, annual budget and advises • Achieve efficiencies in accounting and reporting management on all aspects of financial planning and activities through greater use of information debt management for the City. The Department is technology. responsible for collection and disbursement of all City • Continue staff professional and technical growth. funds and implementation of effective internal control • Continue to obtain the G.F.O.A. Distinguished Budget systems for the City of Baytown. The Department also Presentation Award and the Certificate of actively manages the City's investment portfolio in Achievement for Excellence in Financial Reporting. compliance with the Public Funds Investment Act • Review and refinement of investment policy to stay in (PFIA) and the adopted investment policy. compliance with PFIA. Major Goals • Ensure that all financial transactions are reported timely and accurately and in compliance with General Accepted Accounting Principles along with appropriate internal controls. • Provide financial information to users in the form, frequency and timeliness needed for management decisions, managing the City's assets and planning for future financial growth. • Provide quality budget development and analysis services to foster financial accountability and responsible use of City funds. • Promote a better understanding of financial policies and procedures among internal and external customers. • Purchase quality goods and services in a timely and cost - effective manner. Improve purchasing practices within the user departments to control cost and increase efficiency of city operations. • Review and improve cash collection procedures throughout the City. Services Provided • Financial planning and oversight of all financial applications: Municipal Court, Parks, EMS, Inspections, Utility Billing. • Check writing: payroll and accounts payable. • All City collections, deposits, investments, and cash management. • Property tax assistance — current and delinquent. • Utility billing and customer service. • Budget management and preparation. • Financial reporting and internal control. • Fixed assets tracking. • Grant assistance and reporting. • Warehouse services: supplies, materials and fleet parts. • Procurement services: purchase orders and annual contracts. • General financial support and assistance to City Manager and City Departments. Performance Measures 1. Tax collections as a % of levy Actual Budget Estimated Projected Workload Measures 2007 -08 2008 -09 2008 -09 2009 -10 1. Investment portfolio (in millions) 163.0 170.0 170.0 170.0 2. Annual A/P checks 10,530 11,000 11,700 12,000 3. Annual purchase orders issued 5,800 6,500 6,600 6,700 4. Annual contracts 75 90 90 95 5. Active grants 29 25 25 30 Performance Measures 1. Tax collections as a % of levy 95% 95% 95% 95% 2. Annual estimated yield 1.03% 1.00% .70% .70% 3. Weighted avg. maturity of portfolio (days) 170 100 140 150 4. Invoices paid in 30 days 99% 99% 99% 99% 5. GFOA Award for Budget and CAFR 2 2 2 2 104 CITY OF BAYTOWN SERVICE LEVEL BUDGET 1030 FISCAL OPERATIONS Actual Budget Estimated Adopted Acct# Acct Description 2007 -08 2008 -09 2008 -09 2009 -10 7100 Personnel Services 71002 Regular Wages $ 868,456 $ 1,009,285 $ 955,297 $ 1,049,884 71003 Part Time Wages - - 95 - 71009 Overtime 8,452 12,650 12,613 10,400 71011 Extra Help/Temporary 3,526 6,750 6,000 5,000 71021 Health & Dental Insurance 113,361 122,242 114,898 114,451 71022 TMRS 138,088 171,744 175,588 184,982 71023 FICA 65,303 76,991 72,515 78,940 71028 Workers Compensation 1,061 1,983 1,726 2,750 71041 Allowances 9,748 10,800 9,809 10,800 Total Personnel Services 1,207,995 1,412,445 1,348,541 1,457,207 7200 Supplies 72001 Office 15,653 18,695 17,998 17,000 72002 Postage 5,548 8,252 6,498 7,542 72004 Printing 3,148 2,500 2,490 2,500 72016 Motor Vehicles - 4,900 2,500 4,900 72021 Minor Tools - 2,500 2,500 2,000 72041 Educational 1,151 1,700 795 1,700 Total Supplies 25,500 38,547 32,781 35,642 7300 Maintenance 73041 Furniture & Fixtures - - - 500 73043 Motor Vehicles - 600 600 600 Total Maintenance - 600 600 1,100 7400 Services 74021 Special Services 215,859 246,531 252,555 246,581 74022 Audits 85,812 72,000 72,000 72,000 74023 Industrial Appraisal 32,000 35,500 35,500 35,500 74036 Advertising - 3,000 1,500 1,500 74041 Travel & Reimbursables 9,390 19,324 16,389 21,351 74042 Education & Training 6,126 11,850 9,715 12,779 74071 Association Dues 2,870 5,250 4,929 5,201 Total Services 352,057 393,455 392,588 394,912 Total Operating 1,585,552 1,845,047 1,774,510 1,888,861 8000 Capital Outlay 80001 Furniture & Equip <$5,000 6,773 4,910 6,588 - 84043 Motor Vehicles - 33,000 25,110 - Total Capital Outlay 6,773 37,910 31,698 - TOTAL DEPARTMENT $ 1,592,325 $ 1,882,957 $ 1,806,208 S 1,888,861 105 CITY OF BAYTOWN PROGRAM SUMMARY 1060 LEGAL SERVICES Program Description The Legal Department is a service - oriented department providing counsel to the City Council, the Baytown Area Water Authority (BAWA), the Baytown Crime Control and Prevention District (BCCPD), the Baytown Fire Control, Prevention, and Emergency Medical Services District (BFCPEMSD), and the Baytown Municipal Development District (BMDD), as well as to their boards and commissions. The department also tenders legal advice to officers and employees of the City relating to their powers and duties in such capacities. Legal services provided by the department include drafting and negotiating contracts, securing pre - clearance for all municipal elections, prosecuting violations of the transportation, health and penal codes as well as the Code of Ordinances, and representing and coordinating the representation of the City in various civil matters ensuring that the rights and interests of the City are being appropriately protected and pursued. Major Goals • Provide dependable legal advice to the City Council and to the Boards of Directors of BAWA, BCCPD, BFCPEMSD, and BMDD and their boards and commissions as well as the officers and employees of the City. Draft, review and negotiate legal instruments for City projects in order to achieve the desired project goals while ensuring that the City's interests are adequately protected. 106 • Represent the City, BAWA, BCCPD, BFCPEMSD, and BMDD in all legal proceedings in an effective, zealous manner. • Prosecute all cases filed in Municipal Court. • Remain current on all state and federal laws and regulations applicable to the City, BAWA, BCCPD, BFCPEMSD, and BMDD. • Serve on the negotiating team in the firefighter collective bargain process. Major Objectives • Legal counsel ➢ Support all legal opinions, whether written or oral, with case or statutory authority, as appropriate. Ensure that all requests for written opinions are honored in a timely manner. • Legal representation ➢ Zealously represent the City, BAWA, BCCPD, BFCPEMSD, and BMDD and protect their prospective interests. ➢ Ensure court- imposed deadlines are met. Ensure that all witnesses are advised in a timely manner of trial settings. • Legal documentation Ensure all contracts accomplish the intended purposes while providing sufficient protections. Maintain all written opinions issued by the department in an opinion book for future reference. CITY OF BAYTOWN SERVICE LEVEL BUDGET 1060 LEGAL SERVICES Actual Budget Estimated Adopted Acct# Acct Description 2007 -08 2008 -09 2008 -09 2009 -10 7100 Personnel Services 71002 Regular Wages $ 341,717 $ 447,792 $ 401,630 $ 440,067 71009 Overtime 4,151 4,658 4,658 4,658 71021 Health & Dental Insurance 34,292 45,231 35,952 39,830 71022 TMRS 54,716 76,539 76,539 78,152 71023 FICA 24,703 34,023 29,341 33,376 71028 Workers Compensation 420 885 514 672 71041 Allowances 5,441 7,800 7,744 7,800 Total Personnel Services 465,440 616,928 556,378 604,555 7200 Supplies 72001 Office 1,984 3,200 2,861 3,200 72002 Postage 637 1,300 1,150 1,300 72045 Computer Software Supply - 500 - 550 Total Supplies 2,621 5,000 4,011 5,050 7300 Maintenance 73046 Books 20,223 32,415 30,500 32,415 Total Maintenance 20,223 32,415 30,500 32,415 7400 Services 74001 Communication 757 - - - 74041 Travel & Reimbursables 4,833 18,268 13,500 18,268 74042 Education & Training 1,348 7,183 5,300 7,183 74071 Association Dues 2,470 3,580 3,219 3,580 Total Services 9,408 29,031 22,019 29,031 7500 Sundry Charges 75051 Court Cost 9,001 7,500 7,902 8,500 Total Sundry & Other 9,001 7,500 7,902 8,500 Total Operating 506,693 690,874 620,810 679,551 TOTAL DEPARTMENT $ 506,693 $ 690,874 $ 620,810 $ 679,551 107 CITY OF BAYTOWN PROGRAM SUMMARY 1070 INFORMATION TECHNOLOGY SERVICES Program Description The Information Technology Systems (ITS) Department has the responsibility of effectively administering all computerized operations throughout the City. ITS oversees the computer operations and voice- over -ip (VoIP) telephone system for all City departments and assists those departments in providing quality services to the community through the utilization of effective computer systems. This includes providing statistical reporting to the various administrative offices. In addition, ITS is involved in conducting needs analysis, problem determination and system design. Major Goals • Provide hardware and software expertise to all City departments in order to maintain a highly productive workplace. Assist in acquisition and implementation of state -of -the -art hardware and equipment. • Improve the positive working relationship with end - users in the various City departments. • Evaluate and scrutinize new computer related hardware and software purchases. • Install, verify and configure new computer resources citywide with customized configurations required by the end -users to be productive while maintaining minimum standards established for personal computer configurations. Continued expansion of the wireless and fiber network infrastructure. Analyze new software, hardware and networking technology available to assist in projecting future enhancements.. Major Objectives • Coordinate continued installation of the wireless and fiber optic network infrastructure. • Complete rollout of Microsoft XP and MS Office 2003 on end -user desktops. • Manage end -user computer software training. • Monitor procedures and policies for computer usage and data security on all systems. • Expand VoIP operations to remote sites that can be feasibly incorporated into the system. • Expand secure remote access capability for senior administration and users requiring remote access. • Complete migration of Windows servers to virtualized platform. • Continue expanding the Security and Access project. • Manage the GIS layer development and database connections as budget permits. • Expanding finalized ITS Master Plan with appropriate detailed sub - plans, Performance Measures 1. Response Time - 2 Hrs Actual Budget Estimated Projected Workload Measures 2007 -08 2008 -09 2008 -09 2009 -10 1. CH System Admin/Software/Programming 328 320 250 330 2. PD System Admin/Software /Programming 569 350 560 650 3. Windows System Admin/Security/Files 362 380 480 532 4. LAN/WAN/Network Calls 224 260 310 327 5. TelephoneNoIP /Cell 413 300 590 415 6. PC Hardware Calls 752 670 880 720 7. PC Software Calls 621 420 1,070 993 8. Web Design/Intemet 753 570 650 512 9. ID Cards 324 240 190 211 10. Information/Training 156 240 105 229 11. Television 115 100 120 69 13. Other (scanning, CD burning, etc.) 358 250 390 370 Performance Measures 1. Response Time - 2 Hrs 96% 98% 96% 98% 2. IBM Downtime <1% <l% <1% <1% 3. WAN /Internet Downtime <1% <1% <1% <1% 4. VoIP System Downtime <1% <l% <1% <1% 5. Tasks Deadlines 98% 99% 97% 98% 6. Windows Server Downtime <1% <]% <1% <1% 7. Customer Service Survey (good or better) 98% 99.99% 98% 99.99% 108 CITY OF BAYTOWN SERVICE LEVEL BUDGET 1070 INFORMATION TECHNOLOGY SERVICES Actual Budget Estimated Adopted Acct# Acct Description 2007 -08 2008 -09 2008 -09 2009 -10 7100 Personnel Services 98,369 24,967 24,967 13,830 71002 Regular Wages $ 624,233 $ 619,507 $ 583,197 $ 551,659 71003 Part Time Wages 13,004 16,315 15,573 28,000 71009 Overtime 23,350 26,230 25,959 20,508 71021 Health & Dental Insurance 90,664 88,497 84,677 79,661 71022 TMRS 104,417 111,498 111,498 102,547 71023 FICA 49,704 49,690 46,378 45,583 71028 Workers Compensation 1,153 2,045 1,438 1,940 71041 Allowances 22,698 25,500 22,246 22,200 Total Personnel Services 929,223 939,282 890,966 852,098 7200 Supplies 72001 Office 10,401 13,100 13,000 13,000 72002 Postage 144 150 140 - 72016 Motor Vehicles 82 - - - 72021 Minor Tools 1,269 1,200 1,200 1,200 Total Supplies 11,896 14,450 14,340 14,200 7300 Maintenance 73042 Machinery & Equipment 457,527 538,836 538,836 544,982 73055 Maintenance On Computers 80,232 85,300 85,300 88,960 Total Maintenance 537,759 624, 136 624,136 633,942 7400 Services 74001 Communication 1,472 450 366 288 74021 Special Services 57,134 51,995 50,995 50,000 74041 Travel & Reimbursables 1,156 8,905 8,900 8,905 74042 Education & Training 18,089 31,850 31,843 31,850 Total Services 77,851 93,200 92,104 91,043 Total Operating 1,556,729 1,671,068 1,621,546 1,591,283 8000 Capital Outlay 80001 Furniture & Equip <$5,000 98,369 24,967 24,967 13,830 84041 Furniture & Fixtures - 5,850 5,850 5,850 84042 Machinery & Equipment 104,808 154,710 154,395 144,000 86011 Capital Lease Payments 32,758 19,538 19,538 19,538 Total Capital Outlay 235,935 205,065 204,750 183,218 TOTAL DEPARTMENT $ 1,792,664 $ 1,876,133 $ 1,826,296 S 1,774,501 109 CITY OF BAYTOWN PROGRAM SUMMARY 1080 PLANNING AND DEVELOPMENT SERVICES Program Description The Planning and Development Services Department, in three divisions, leads the City's efforts in long -range and neighborhood planning; it implements the zoning, subdivision, and building codes by providing services to developers and residents; provides annexation analysis and service plans; implements the city's community block grant program and provides building permit and inspection services. The department provides staff support to the Planning and Zoning Commission, Community Development Advisory Committee, Urban Rehabilitation Standards Review Board, Construction Advisory and Appeals Board, Unified Land Development Committee, Sign Committee, Zoning Board of Adjustments, and the Development Review Committee. The Building Division gains compliance with Urban Rehabilitation Standards, implements premises standards, lodging and boardinghouse standards, gains compliance with substandard building requirements, multi - family dwellings and manufactured home park ordinances. The division implements FEMA and other floodplain management standards. Major Goals • Create a Master Transportation Plan. • Create and propose for adoption a Unified Land Development Code. • Create procedures and criteria for establishing neighborhood planning. • Continue to work with the Community on revitalizing Baytown downtown areas. • Improve development review services in zoning, subdivision and building services. • Continue providing superior services implementing our CDBG grant. Major Objectives • Improve the coordination of all development information through a single source before presenting it to external customers. • Develop a neighborhood planning process. • Work with the community to prepare a development code to improve neighborhoods and development in Baytown. Actual Budget Estimated Projected Workload Measures 2007 -08 2008 -09 2008 -09 2009 -10 150 82 75 1,289 1,600 1. Annexation service plans developed 12 10 10 2 2. Plats reviewed 76 50 32 10 3. New residential permits 177 200 92 50 4. New commercial permits 89 50 50 30 5. Sign permits and renewals (every other year) 2,676 315 832 2,500 6. Electrical permits 1,070 1,290 1,420 1,200 7. All other permits (includes remodel, mostly Ike) 3,860 2,400 6,048 2,400 Performance Measures 1. Zoning inspections (violations and new property site inspections) 2. Utility availability applications 3. Plan reviews 4. Field inspections 5. Customer service contacts (Telephone and walk -ins) 110 207 240 162 150 163 150 82 75 1,289 1,600 1,201 1,200 9,727 12,200 10,686 9,500 17,251 18,425 18,425 15,000 CITY OF BAYTOWN SERVICE LEVEL BUDGET 1080 PLANNING AND DEVELOPMENT SERVICES Actual Budget Estimated Adopted Acct# Acct Description 2007 -08 2008 -09 2008 -09 2009 -10 7100 Personnel Services 71002 Regular Wages $ 776,852 $ 935,015 $ 897,153 $ 938,009 71003 Part Time Wages 1,038 - - - 71009 Overtime 4,500 5,258 5,879 3,503 71011 Extra Help/Temporary 7,182 1,099 1,270 - 71021 Health & Dental Insurance 124,741 130,068 137,867 140,532 71022 TMRS 124,135 159,394 159,394 165,558 71023 FICA 57,487 69,794 66,443 69,486 71028 Workers Compensation 1,530 2,288 2,506 1,941 71041 Allowances 14,908 17,100 16,725 17,100 Total Personnel Services 1,112,373 1,320,016 1,287,237 1,336,129 7200 Supplies 72001 Office 9,905 10,829 10,504 9,754 72002 Postage 4,733 5,325 4,474 5,000 72004 Printing 8,263 7,600 7,600 7,510 72007 Wearing Apparel 1,188 1,400 1,127 800 72016 Motor Vehicles 23,396 15,601 11,240 14,000 72021 Minor Tools 1,085 1,250 1,250 1,200 72041 Educational 2,051 2,050 1,200 1,225 72045 Computer Software Supply 369 1,280 1,014 250 Total Supplies 50,990 45,335 38,409 39,739 7300 Maintenance 73011 Furniture & Fixtures 17 - - - 73041 Furniture & Fixtures 529 3,000 3,000 2,000 73043 Motor Vehicles 14,195 9,909 9,909 9,909 Total Maintenance 14,741 12,909 12,909 11,909 7400 Services 74001 Communication 5,452 264 264 - 74021 Special Services 13,219 88,975 84,527 10,000 74036 Advertising 3,319 3,500 3,500 4,000 74041 Travel & Reimbursables 8,797 13,252 13,252 13,447 74042 Education & Training 7,286 10,360 12,558 11,360 74071 Association Dues 3,801 4,793 4,427 4,718 Total Services 41,874 121,144 118,528 43,525 Total Operating 1,219,978 1,499,404 1,457,083 1,431,302 8000 Capital Outlay 80001 Furniture & Equipment < $5,000 - 1,000 2,903 - 80021 Special Programs - - - 75,000 84041 Furniture & Fixtures 11,905 - - - 84043 Motor Vehicles - 16,000 16,000 17,500 86011 Capital Lease Payments - - - 7,283 Total Capital Outlay 11,905 17,000 18,903 99,783 TOTAL DEPARTMENT $ 1,231,883 $ 1,516,404 $ 1,475,986 $ 1,531,085 CITY OF BAYTOWN PROGRAM SUMMARY 1140 HUMAN RESOURCES Program Description The Department of Human Resources is a full service department supporting a comprehensive range of personnel needs, many of which are driven by evolving State and Federal legislation. The Department performs various Human Resource functions by taking the following actions: developing and interpreting policy; acting as internal consultants to all departments on personnel related issues; maintaining employment practices consistent with applicable legislation; resolving employee concerns, grievances, and appeals; administering and resolving workers' compensation and unemployment issues and claims; providing training and development; maintaining equitable and competitive compensation practices; and managing the City's insurance programs. Administer Civil Service Rules, the Collective Bargaining Agreement and Meet and Confer. Major Goals • Develop and implement Comprehensive Performance Management and Leadership Development Program. • Contribute to the City's future planning by addressing how to develop current employees to meet the future competency requirements. • Provide Training: Teamwork/Diversity/Customer Service/Ethics. • Review Health Benefits Program to determine potential cost effective measures. • Conduct annual Compensation/Benefit Study. • Conduct FLSA audit. • Develop HR Assistance Guides for supervisors. • Stay abreast of current legislation to assure legal compliance. • Provide advice and guidance to the City Managers, Directors, and Supervisors regarding the implementation of equitable policies and procedures that will benefit all City employees. • Manage and coordinate the City-Wide Safety Program. Be proactive and reduce accidents; and, therefore, reduce workers' compensation costs. • Increase recruiting, staffing, and retention programs. • Continue Collective Bargaining and Meet and Confer negotiations. Major Objectives • Assist management in determining future workforce needs. • Provide management and employees with training opportunities to increase skill levels for improved job performance and career advancement. • Understand, value, and promote diversity. • Provide Leadership Training to all supervisors within three years. Performance Measures 1. Total positions Filled/Hired/Prom/Transfers 284 Actual Budget Estimated Projected Workload Measures 2007 -08 2008 -09 2008 -09 2009 -10 1. Positions Posted 132 125 180 200 2. Application/Resumes Processed 3,100 3,000 3,476 3,600 3. Jobs Evaluated 26 28 23 25 4. Training Hours Completed 140 385 3,740 1,302 5. Worker's Comp Cases Processed 90 75 85 80 6. Liability Claims 72 50 65 55 Performance Measures 1. Total positions Filled/Hired/Prom/Transfers 284 230 230 245 2. Drug Screens/Physicals 652 725 677 710 3. Employees in orientation 113 150 150 150 4. Terminations— full time 99 95 100 t00 5. Individuals received training 941 2,530 2,800 1,670 112 CITY OF BAYTOWN SERVICE LEVEL BUDGET 1140 HUMAN RESOURCES Actual Budget Estimated Adopted Acct# Acct Description 2007 -08 2008 -09 2008 -09 2009 -10 71UU Personnel Services 71002 Regular Wages $ 378,099 $ 473,908 $ 444,758 $ 474,104 71009 Overtime 404 494 494 920 71011 Extra Help/Temporary 18,057 1,400 6,013 1,440 71021 Health & Dental Insurance 39,765 52,770 40,390 40,956 71022 TMRS 60,845 78,693 78,693 83,646 71023 FICA 28,291 36,832 34,483 36,222 71028 Workers Compensation 525 863 626 691 71041 Allowances 8,091 9,300 9,067 9,300 71043 Employee Incentives 4,192 8,800 9,870 10,000 Total Personnel Services 538,269 663,060 624,394 657,279 7200 Supplies 72001 Office 7,410 7,000 7,000 7,500 72002 Postage 2,341 3,300 2,700 2,700 72041 Educational 34,857 55,100 55,100 48,700 Total Supplies 44,608 65,400 64,800 58,900 7300 Maintenance 73042 Machinery & Equipment - 1,000 - - Total Maintenance - 1,000 - - 7400 Services 74001 Communication 864 76 76 - 74021 Special Services 38,116 73,100 51,000 58,916 74036 Advertising 27,558 31,800 31,800 31,800 74041 Travel & Reimbursables 4,066 4,500 9,955 5,300 74042 Education & Training 3,004 5,000 5,532 6,350 74071 Association Dues 2,283 4,000 4,000 4,000 Total Services 75,891 118,476 102,363 106,366 7500 Sundry Charges 75061 Medical - Preemployment 40,861 38,300 38,300 38,300 75062 Medical - Promotions 2,701 4,500 2,000 - 75064 Medical Services 50,267 70,300 70,300 76,501 Total Sundry & Other 93,829 113,100 110,600 114,801 Total Operating 752,597 961,036 902,157 937,346 8000 Capital Outlay 80001 Furniture & Equipment < $5,000 - 1,920 3,036 - Total Capital Outlay - 1,920 3,036 - 9000 Other Financing Uses 91351 To Capital Improvement Program 44,200 - - - Total Other Financing Uses 44,200 - - TOTAL DEPARTMENT $ 796,797 $ 962,956 $ 905,193 $ 937,346 113 114 CITY OF BAYTOWN PROGRAM SUMMARY 1170 CITY CLERK Program Description The City Clerk Department maintains official City records, administers elections, assists citizens and departments in search for information, responds to requests for public information, issues various permits, processes recordations and serves as records manager in accordance with State law. The office oversees the preparation and posting of open meetings, including agendas processing, information distribution and meeting setup. The Office administers oaths and statements and facilitates Open Government training processes to all elected and appointed officials. The City Clerk's Office serves as the Municipal Information Office for the City; prepares news releases, manages information pages on the City's website and serves as media liaison to news outlets. The department also maintains a vital statistics division and operates a municipal court and marshal division in accordance with City Charter and State laws. Major Goals • Provide a fair, impartial system for timely adjudication of misdemeanor offenses within the jurisdiction of the Baytown Municipal Court. • Increase program productivity by effectively serving outstanding warrants through innovative measures. • Restructure and maintain records management program by incorporating a new filing system; the efficient use of space, and the destruction and retrieval of records. • Migrate paper systems to electronic formats for quick information processing, data retrieval and statistical reporting. • Promote employee training and certifications. Major Objectives • Develop schedules for general and special elections. • Provide cross training for efficiency and productivity. • Update website pages with current forms, processes and information. J • Utilize electronic agenda/minute software for all • Review and update departmental procedures to 100% maximize resources and promote efficient operations. Update Board/Committee after Council Mtgs meeting types and expand its use to include data • Plan and schedule general and special municipal Notices to Judges to hold election/election . elections. • Completet City-wide Complete City -wide record disposition. 100% • Improve the Public Information Requests Process. • Administer oaths and statements to all elected and appointed officials. time required by law. 100% 100% 100% Actual Budget Estimated Projected Workload Measures 2007 -08 2008 -09 2008 -09 2009 -10 1. Agenda, City Council, others 98 200 115 120 2. Ordinances/Resolutions indexed 365 450 169 200 3. Public Information requests 390 460 433 400 4. Administer City elections 2 2 1 1 5. Permits issued 287 400 295 300 6. License /title City vehicles 59 90 65 70 7. Tickets filed 21,494 24,000 20,000 22,000 8. Birth/death certificates filed 2585 3,600 2,682 2,700 9. Warrants issued 9,784 10,000 9,870 10,000 10. Marshal contacts 9,788 6,000 10,250 10,500 Performance Measures 1. Minutes processed before Council Meeting 100% 100% 100% 100% 2. Update Board/Committee after Council Mtgs 100% 100% 98% 100% 3. Notices to Judges to hold election/election school one week after filing. 100% 100% 100% 100% 4. Process Public Information requests within time required by law. 100% 100% 100% 100% 5. 200 contacts per Officer per month 100% 100% 100% 100% 6. Process birth/death certificates within one week of receipt 100% 100% 100% 100% 7. Process special ticket payments within 24 hrs. 100% 100% 100% 100% 115 CITY OF BAYTOWN SERVICE LEVEL BUDGET 1170 CITY CLERK Actual Budget Estimated Adopted Acct# Acct Description 2007 -08 2008 -09 2008 -09 2009 -10 7100 Personnel Services 71002 Regular Wages $ 686,612 $ 821,279 $ 782,973 $ 900,637 71003 Part Time Wages 24,161 21,216 11,964 13,542 71009 Overtime 53,647 65,351 43,609 42,183 71010 Election Worker 10,156 26,500 15,500 20,000 71011 Extra Help/Temporary - 3,414 1,050 - 71021 Health & Dental Insurance 103,284 120,696 128,391 143,117 71022 TMRS 116,520 149,186 149,186 163,869 71023 FICA 56,180 66,653 61,723 69,587 71028 Workers Compensation 2,011 3,749 2,270 3,097 71041 Allowances 8,249 9,675 8,932 9,000 Total Personnel Services 1,060,820 1,287,719 1,205,598 1,365,032 7200 Supplies 72001 Office 25,141 30,596 25,596 29,150 72002 Postage 19,515 25,400 22,450 26,300 72004 Printing 14,867 15,450 15,250 15,450 72007 Wearing Apparel 3,038 2,100 700 650 72016 Motor Vehicles 9,011 8,800 7,000 8,800 72026 Cleaning & Janitorial 1,223 1,500 1,100 1,500 72041 Educational 582 1,800 900 2,640 72061 Meeting Supplies 1,000 1,000 985 - Total Supplies 74,377 86,646 73,981 84,490 7300 Maintenance 73011 Buildings 8,746 5,300 5,200 2,300 73027 Heating & Cooling System 6,577 6,500 5,500 6,500 73041 Furniture & Fixtures 905 4,800 4,700 2,800 73042 Machinery & Equipment 1,405 2,000 1,900 2,000 73043 Motor Vehicles 1,933 2,400 2,200 2,400 73046 Books 9,912 13,850 13,850 8,000 73055 Maintenance of Computers 396 - - - Total Maintenance 29,874 34,850 33,350 24,000 7400 Services 74001 Communication 2,578 1,255 948 2,330 74002 Electric Service 43,578 70,510 45,000 50,000 74011 Equipment Rental 25,247 36,000 28,000 36,000 74021 Special Services 77,647 71,494 49,800 65,494 74026 Janitorial Services 6,297 6,500 7,500 9,025 74036 Advertising 55,892 16,600 9,800 24,100 74041 Travel & Reimbursables 9,340 15,075 12,616 15,200 74042 Education & Training 6,187 5,150 6,035 4,850 74051 Rents 10,915 7,600 7,600 7,600 74071 Association Dues 2,346 4,885 3,182 3,315 Total Services 240,027 235,069 170,481 217,914 116 CITY OF BAYTOWN SERVICE LEVEL BUDGET 1170 CITY CLERK Actual Budget Estimated Adopted Acct# Acct Description 2007 -08 2008 -09 2008 -09 2009 -10 7500 Sundry Charges 75051 Court Cost Total Sundry & Other Total Operating 8000 Capital Outlay 80001 Furniture & Equip <S5,000 84042 Machinery & Equipment 84047 Computer Software Total Capital Outlay 9000 Other Financing Uses 91201 To Municipal Court Security Total Other Financing Uses 9900 Contingencies/Other 99001 Contingencies Total Contingencies TOTAL DEPARTMENT 9,543 8,500 8,000 10,000 9,543 8,500 8,000 10,000 1,414,641 1,652,784 1,491,410 1,70 l ,436 9,693 5,000 5,000 - 31,040 2,500 2,500 - 7,250 - - - 47,983 7,500 7,500 - 20,930 75,122 41,590 73,787 20,930 75,122 41,590 73,787 60,000 - 60,000 60,000 - 60,000 $ 1,483,554 $ 1,795,406 $ 1,540,500 $ 1,835,223 117 118 CITY OF BAYTOWN SERVICE LEVEL BUDGET 1180 CITY FACILITIES This cost center provides funding to maintain City Hall. This budget includes utilities, rentals and equipment shared by all departments located in City Hall. Actual Budget Estimated Adopted Acct# Acct Description 2007 -08 2008 -09 2008 -09 2009 -10 71UU Personnel Services 71002 Regular Wages $ - $ 1,209 $ 1,209 $ 3,992 71022 TMRS - 190 190 698 71023 FICA - 90 90 305 71028 Workers Compensation - 30 30 5 Total Personnel Services - 1,519 1,519 5,000 7200 Supplies 72001 Office 10,993 8,981 9,500 9,500 72002 Postage 1,057 1,006 1,056 1,056 72026 Cleaning & Janitorial 6,343 5,400 5,400 5,400 Total Supplies 18,393 15,387 15,956 15,956 7300 Maintenance 73011 Buildings 20,789 18,500 19,000 19,000 73027 Heating & Cooling System 9,832 17,000 17,500 17,500 73042 Machinery & Equipment 3,290 3,500 3,000 3,000 Total Maintenance 33,911 39,000 39,500 39,500 7400 Services 74002 Electric Service 80,095 92,400 93,000 94,000 74004 Water & Sewer 327,504 327,504 327,504 327,504 74005 Natural Gas 29,876 38,600 39,000 40,000 74011 Equipment Rental 36,245 37,100 40,000 40,000 74026 Janitorial Services 20,670 21,200 22,000 22,000 Total Services 494,390 516,804 521,504 523,504 8000 Capital Outlay 80001 Furniture & Equip <$5,000 - 13,500 13,500 - 84042 Machinery & Equipment 32,464 - - 7,500 Total Capital Outlay 32,464 13,500 13,500 7,500 Total Operating 579,158 586,210 591,979 591,460 TOTAL DEPARTMENT $ 579,158 $ 586,210 $ 591,979 $ 591,460 119 CITY OF BAYTOWN SERVICE LEVEL BUDGET 1190 GENERAL OVERHEAD (General overhead includes expenditures that are not directly associated with any other department within the General Fund. The major components are insurance, street lighting, funding for the merit pay plan, special programs and contingencies. Actual Budget Estimated Adopted Acct# Acct Description 2007 -08 2008 -09 2008 -09 2009 -10 7100 Personnel Services 71051 Compensation Adjustment $ - $ 25,000 $ 25,000 $ - 71052 Salary Savings - (500,000) (500,000) (500,000) 71081 Retired Employee Benefits 1,196,068 1,224,000 1,224,000 1,224,000 Total Personnel Services 1,196,068 749,000 749,000 724,000 7200 Supplies 72001 Office 1,087 3,500 1,500 3,500 72002 Postage 5,147 500 500 500 72004 Printing 9,708 6,000 6,000 6,000 72016 Motor Vehicles - 220,000 - - 72041 Education 854 - - - Total Supplies 16,796 230,000 8,000 10,000 7400 Services 74001 Communication 310,341 378,153 368,153 378,153 74002 Electric Service 830 - - - 74003 Street Lighting 862,258 950,000 825,000 1,018,823 74007 TWC Claims Paid 37,976 55,000 55,000 55,000 74021 Special Services 325,235 257,000 257,000 235,000 74029 Service Awards 59,345 46,200 46,530 48,200 74041 Travel & Reimbursables 973 3,500 1,500 3,500 74042 Education & Training - 26,500 10,000 15,000 74061 Demolition Of Structures 19,999 20,000 20,000 20,000 74071 Association Dues 900 900 900 900 74210 General Liability Insurance 31,148 24,872 24,872 24,872 74211 K -9 Insurance 2,066 2,128 2,128 2,128 74220 Errors & Omissions 34,088 35,366 35,366 35,366 74230 Law Enforcement Liability 33,771 34,780 34,780 34,780 74240 Auto Liability 54,090 61,122 61,122 61,122 74241 Auto Collision 49,464 55,894 55,894 55,894 74242 Auto Catastrophic 2,431 2,504 2,504 2,504 74271 Mobile Equipment 6,460 6,783 6,783 6,783 74272 Real & Personal Property 63,685 66,869 66,869 66,869 74277 Flood Insurance 4,235 1,703 1,703 1,703 74280 Bonds 5,577 522 522 522 74281 Employee Fraud - 2,082 2,082 2,082 74295 Deductibles 106,210 108,268 108,268 108,268 Total Services 2,011,082 2,140,146 1,986,976 2,177,469 Total Operating 3,223,946 3,119,146 2,743,976 2,911,469 120 CITY OF BAYTOWN SERVICE LEVEL BUDGET 1190 GENERAL OVERHEAD Actual Budget Estimated Adopted Acct# Acct Description 2007 -08 2008 -09 2008 -09 2009 -10 8000 Capital Outlay 80021 Special Programs 81011 Signs 82011 Building & Improvements 84047 Computer Software Total Capital Outlay 9900 Contingencies /Other 99001 Contingencies 99002 Unforeseen/New Initiatives Total Contingencies TOTAL DEPARTMENT - - - 200,000 9,090 10,000 10,000 1 0,000 59,276 50,000 50,000 50,000 25,000 - - - 93,366 60,000 60,000 260,000 - 40,000 40,000 40,000 - 254,000 300,000 300,000 - 294,000 340,000 340,000 $ 3,317,312 $ 3,473,146 $ 3,143,976 $ 3,511,469 121 CITY OF BAYTOWN PROGRAM SUMMARY 12000 POLICE Program Description The Police Department is divided into three (3) Bureaus, all of which are under the Office of the Chief of Police. The bureaus are the Patrol Bureau, the Support Bureau, and the Community Services Bureau. The Patrol Bureau is the central provider of basic police support for the City of Baytown. It is the largest and most vital bureau in the Police Department and provides initial response to all calls for police services in Baytown. The Support Bureau is responsible for all support functions of the Police Department which are the Investigations Division, the Jail Division, and the Support Services Division. The Investigations Division consists of the Criminal Investigations Unit (CIU), the Special Operations Unit (Narcotics and pro - active enforcement), the Internal Affairs Unit, and the Crime Scene Unit. The Jail Division houses, detains and supervises all persons who have been arrested for criminal offenses in the city. The Support Services Division oversees Police Records, the Evidence & Property Room, the Vehicle Maintenance Garage, Facilities Management, and Budget & Purchasing. The Community Services Bureau serves as a conduit between the Police Department and the Public and is responsible for police training. Programs in the Community Services Bureau include Crime Prevention, DARE, Crime Stoppers, Neighborhood Watch Programs, Civilian Police Academy and the Baytown Police Academy. Major Goals • Always striving to enhance good public relations by exhibiting the heart of a servant to the public whom we have sworn "To Serve and protect'. • Protect lives and property of all citizens equally, with our own lives if necessary, until justice prevails. • Patrol the City with a positive attitude and a determined focus toward deterring and detecting crimes, and apprehending those who commit those crimes. • Respond appropriately and professionally to all calls for police services. • Provide quality written reports and records of all incidents investigated. • Implement policies and initiatives as directed by the Chief of Police. • Improve on career development and the quality of police supervision. 122 • Reduction of crime through community involvement. • Reduction of the fear of crime, assisted by all officers in the Department. • Solicitation of information and ideas from the public. • Involvement of the Police in community functions. • Improvement of the Department image in the community. • Improvement of Baytown Crime Stoppers as well as the Campus Crime Stoppers programs. • Increase programs in concert with the Citizens Police Academy Alumni. • Conduct thorough follow up criminal investigations to enhance the certainty of successful prosecutions and to raise awareness among the criminal element that crime will never be tolerated here and such acts will result in swift apprehension and vigorous prosecution. • Provide a more secure environment for the Citizens of Baytown and to enhance the quality of life in our City. • Thoroughly investigate all complaints against Department personnel in a timely manner. • Increase efficiency in the jail relating to in- processing and releases of persons and their property. • Increased enforcement of commercial vehicles through the DOT/Traffic Enforcement Unit. Major Objectives • Reduce complaints against officers by investigating and resolving the problems, thus increasing professionalism. • Eliminate all errors in booking and other record keeping relating to jail records. • Eliminate backlog of inactive reports awaiting microfilm. • Provide adequate security on case files to ensure the integrity of the records management system. • Provide additional cross training for personnel. • Reduce crime in Baytown to the lowest possible level. • Detect and apprehend all criminals in Baytown. • Reduce property damage, personal injury and deaths to minimum levels. • Provide competent and thorough police investigations and reports. • Present a favorable image to all citizens. • Conduct legal research and legal advice to reduce civil litigation against the Department and the City of Baytown. • Continue to update and improve community education/ enforcement projects. 2000 POLICE • Continue to move forward with technology which assists in processing, identifying and accessing criminal information. • Update telephone communications with the public. • Develop a higher degree of expertise of Detectives in the investigation of criminal offenses through updated and advanced training. • Emphasize and encourage better and more thorough crime scene investigation and physical evidence collection to facilitate identifying the actor or what actually occurred. • Utilize and be receptive to new techniques and methods of investigations by encouraging innovative and proactive thinking of the investigators. • Interface with the community and encourage the various community organizations to participate in the effort against criminal activity. • Increase the pressure on the narcotics user, seller and distributor through proactive enforcement and prosecution. • Deny the "profitability" of dealing in narcotics by developing and pursuing financial disruption investigations and interdiction efforts. • Develop a working relationship with the existing youth gangs that would complement the efforts of various groups yet insure they understand that we will actively prosecute any criminal activity. • Address the cause and effect issues that may encourage, promote or provide an environment for criminal activity. Performance Measures I. Citations Issued Actual Budget Estimated Projected Workload Measures 2007 -08 2008 -09 2008 -09 2009 -10 1. Calls for service 56,620 58,900 51,654 58,000 2. Offense reports written 13,196 13,200 12,702 13,500 3. Prisoners processed 6,258 6,100 6,300 6,400 4. AFIS Completed 1,634 2,450 1,484 1,900 5. To -Be Warrants Filed 363 400 400 385 6. Commitments Filed 2,098 1,900 1,650 2,000 7. New Officers Trained 10 10 9 15 8. Accident Reports 2,374 2,550 2,488 2,600 9. Total IA Complaints 43 40 38 44 10. Offenses Cleared 9,069 9,100 8,750 9,100 11. UCR Crimes 4,847 4,750 4,576 4,800 12. Cases Inactivated 3,330 3,200 3,068 3,300 13. Cases Unfounded 49 50 28 50 14. Cases Reported in the Period Added to Detective Que for Follow -up 944 900 742 900 15. Public Information Requests 8,236 8,600 8,850 8,600 Performance Measures I. Citations Issued 13,435 15,700 12,590 14,000 2. County/Felony Charges 2,192 2,300 2,360 2,300 3. Number violent crimes 332 340 268 300 4. Prisoners Released 6,014 6,000 6,110 6,100 5. Report Verifications 155 150 135 150 6. Reports Disseminated 3,446 3,700 4,012 3,700 7. Secondary Employees Apps. 76 130 70 90 123 CITY OF BAYTOWN SERVICE LEVEL BUDGET 2000 POLICE Actual Budget Estimated Adopted Acct# Acct Description 2007 -08 2008 -09 2008 -09 2009 -10 7100 Personnel Services 71002 Regular Wages $ 8,536,707 $ 9,419,864 $ 8,902,370 $ 9,644,681 71003 Part Time Wages 12,468 13,500 24,739 13,500 71009 Overtime 334,620 362,570 363,069 362,570 71011 Extra Help/Temporary 17,995 31,200 - - 71021 Health & Dental Insurance 1,212,633 1,288,290 1,237,276 1,292,908 71022 TMRS 1,382,691 1,627,855 1,593,093 1,729,616 71023 FICA 646,960 720,291 677,520 730,397 71028 Workers Compensation 105,584 119,977 108,354 121,550 71041 Allowances 5,417 6,231 6,210 7,800 71091 Personnel Services Reimbursed (22,226) - (120) - Total Personnel Services 12,232,849 13,589,778 12,912,511 13,903,022 7200 Supplies 72001 Office 28,743 29,944 29,944 29,944 72002 Postage 8,319 7,600 8,600 8,500 72004 Printing 6,767 6,698 6,698 7,198 72005 Animal Feed 1,052 1,700 1,400 1,275 72006 Clothing Allowance 18,947 21,600 21,600 21,600 72007 Wearing Apparel 76,494 91,650 91,335 89,265 72016 Motor Vehicle 522,838 523,181 465,431 523,181 72021 Minor Tools 19,704 20,164 20,164 22,311 72026 Cleaning & Janitorial 11,895 13,380 12,895 12,491 72032 Medical 337 970 870 970 72036 Identification 13,894 22,395 22,395 22,845 72041 Educational 35,671 63,127 63,127 16,000 72061 Meeting Supplies 7,422 10,000 10,000 9,000 Total Supplies 752,083 812,409 754,459 764,580 7300 Maintenance 73001 Land 13,475 8,907 9,340 13,792 73011 Buildings 32,795 43,900 43,900 43,900 73027 Heating & Cooling System 11,277 21,000 16,000 14,683 73041 Furniture & Fixtures 20,504 27,662 27,662 27,662 73042 Machinery & Equipment 31,044 25,988 22,919 23,161 73043 Motor Vehicles 200,212 178,500 183,000 178,500 73045 Radio & Testing Equipment (7) - - - 73046 Books 3,855 1,929 1,929 1,572 73053 Vehicle Repair - Collision 4,969 9,000 9,000 9,000 Total Maintenance 318,124 316,886 313,750 312,270 7400 Services 74001 Communication 20,418 6,577 6,900 7,192 74002 Electric Service 156,353 170,097 160,000 170,097 124 CITY OF BAYTOWN SERVICE LEVEL BUDGET 2000 POLICE Actual Budget Estimated Adopted Acct# Acct Description 2007 -08 2008 -09 2008 -09 2009 -10 74005 Natural Gas 6,715 6,854 8,000 6,854 74011 Equipment Rental 21,244 23,280 20,885 23,280 74021 Special Services 16,034 18,582 18,600 18,582 74026 Janitorial Services 18,509 16,802 18,413 28,609 74031 Wrecker Service 6,407 7,500 7,500 7,500 74036 Advertising 535 1,500 1,500 3,500 74041 Travel & Reimbursables 30,552 37,631 38,058 33,556 74042 Education & Training 56,809 68,780 68,353 64,200 74045 In -State Investigative Travel 287 4,276 4,276 4,276 74047 Support Of Prisoners 53,118 62,562 63,000 62,562 74071 Association Dues 3,461 5,875 5,709 5,390 74082 Confidential 24,603 20,000 20,000 20,000 Total Services 415,045 450,316 441,194 455,598 7500 Sundry Charges 75061 Medical - Preemployment 1,775 3,900 4,000 3,900 75064 Medical Services 2,188 7,000 7,000 7,000 Total Sundry Charges 3,963 10,900 11,000 10,900 Total Operating 13,722,064 15,180,289 14,432,914 15,446,370 8000 Capital Outlay 80001 Furniture & Equip <$5,000 1,510 1,800 1,800 - 84042 Machinery & Equipment 49,709 114,100 115,280 81,080 84043 Motor Vehicles 315,687 322,190 322,190 245,000 84045 Radio & Testing Equipment - 19,730 19,730 - Total Capital Outlay 366,906 457,820 459,000 326,080 9000 Other Financing Uses 91226 To Miscellaneous Police 10,558 11,440 11,084 13,242 91228 To Police Academy 9,437 32,775 35,590 94,767 Total Other Financing Uses 19,995 44,215 46,674 108,009 TOTAL DEPARTMENT $ 14,108,965 $ 15,682,324 $ 14,938,588 $ 15,880,459 125 CITY OF BAYTOWN PROGRAM SUMMARY 2020 FIRE Program Description The Baytown Fire Department is an all- hazard risk management agency that consists of four major divisions: Administrative /Support, Operations, Prevention, and Training/Homeland Security. The Administrative /Support Services Division is responsible for organizing and directing the activities of the Baytown Fire Department. The Division provides strategic leadership and administrative support to the Department and ensures the citizens of Baytown receive effective fire and emergency service delivery. The Division provides training, maintenance, clerical, technical and managerial support for all employees, functions and programs. The primary goal of the Operations Division of the Baytown Fire Department is to provide a range of high quality programs and services designed to protect the lives, property and environment of the citizens, business community and visitors within the City of Baytown from adverse effects due to fires, emergency medical incidents, natural or man -made disasters, and other dangerous conditions. The services include fire suppression, emergency medical rescues, hazardous materials incidents and other emergency responses. The Fire Prevention Division is primarily responsible for community risk reduction. The Division delivers public education, fire investigations, code inspections of public and mercantile buildings, plans review, and code enforcement. The Division provides significant interface with other city, county, and governmental agencies. The Training/Homeland Security Division has the primary responsibility for critical issues dealing with terrorism, both domestic and foreign and interfaces with Federal, State, County and industrial leaders throughout the City of Baytown area to assess current threats and to stay apprised of Homeland Security issues. Special Services include the management of our Regional Hazardous Materials Program as well as confined space, high angle, water rescue and the EMS First Responder Program. The Division is responsible for the development and management of all training needs and works closely with all other divisions to ensure we meet the departmental training needs. 126 Major Goals • Prevent all fire deaths. • Prevent property losses from fire. • Prevent death from sudden cardiac arrest. • Prevent death from medical emergencies. • Prevent damage to the environment. • Prevent damage from natural disasters. • Prevent damage from man -made disasters. • Prevent negative economic community impact. • Prevent acts of terrorism within the community. Major Objectives • Involve all personnel in all aspects of life and fire safety at their locations. • Involve the community in neighborhood targeted life and fire safety programs. • Establish manageable performance based accountability systems at all levels of the department. • Provide manageable emergency response based on national standards of care. • Provide cost efficient and effective service based on NFPA 1710, ISO, and community expectations. • Aggressively deliver community risk reduction life and fire safety education to the community. • Aggressively work to prevent hazardous conditions. • Consistently respond promptly to all requests for emergency services. • Consistently ensure our actions are safe, professional, efficient, and effective. • Actively coordinate our service with other agencies in the region. • Actively seek to provide other community services within the scope of our mission. • Provide WMD /CBRNE /HazMat services to the community and region. • Obtain International Accreditation for the Department. • Obtain an ISO rating of I for the Department. 020 FI Performance Measures 1. NFPA 1710 percentage of total incidents within Actual Budget Estimated Projected Workload Measures 2007 -08 2008 -09 2008 -09 2009 -10 1. Fire Responses 1,961 1,800 1,790 1,800 2. Medical Responses 3,241 3,220 3,000 3,200 3. HazMat/WMD Responses 424 325 320 325 4. Continuing Education (hours) 7,173 10,157 9,150 9,500 5. Plans Reviews 357 200 300 250 6. Code Inspections 818 800 600 600 7. Public Education Programs Adults 836 1,000 1,200 1,200 4. Children 944 500 600 600 Performance Measures 1. NFPA 1710 percentage of total incidents within 0 0 0 0 7. a five minute response time for Initial Unit 62% 40% 71.05% 75% 8. (includes one minute for turnout time) 2 3 0 2 2. NFPA 1710 percentage of total incidents within 12 12 8 12 10. a nine minute response time for a full first 62.5% 45% 62.79% 65% alarm response 3. NFPA 1710 percentage of total incidents within a five minute response time for First Responder 50.66% 70% 48.50% 55% at an emergency medical incident 4. Civilian Injuries 2 5 3 5 5. Loss to Total Value Ratio 10.49% 12% 10.88% 12% 6. Civilian Fire Deaths 0 0 0 0 7. Investigations 60 60 40 60 8. Commercial Fires with Loss > $75,000 2 3 0 2 9. Residential Fires with a Loss > $25,000 12 12 8 12 10. Operate within budget constraints 100% 100% 100% 100% 127 CITY OF BAYTOWN SERVICE LEVEL BUDGET 2020 FIRE Actual Budget Estimated Adopted Acct# Acct Description 2007 -08 2008 -09 2008 -09 2009 -10 7100 Personnel Services 71002 Regular Wages $ 5,090,186 $ 6,021,234 $ 5,807,652 $ 6,529,283 71003 Part Time Wages 4,221 3,900 3,882 6,500 71009 Overtime 318,758 340,530 339,496 340,830 71021 Health & Dental Insurance 728,769 804,029 773,222 806,167 71022 TMRS 846,278 1,062,252 1,046,331 1,190,942 71023 FICA 395,969 469,245 441,008 505,258 71028 Workers Compensation 56,688 84,482 62,210 70,641 71041 Allowances 23,245 25,800 26,197 25,800 Total Personnel Services 7,463,548 8,811,472 8,499,998 9,475,421 7200 Supplies 72001 Office 6,792 7,100 6,811 7,100 72002 Postage 773 800 737 800 72004 Printing 497 1,000 919 1,000 72006 Clothing Allowance 3,044 3,840 3,840 3,840 72007 Wearing Apparel 81,935 123,926 121,939 123,926 72016 Motor Vehicle 122,605 111,825 86,475 111,825 72021 Minor Tools 13,351 12,475 12,017 13,975 72026 Cleaning & Janitorial 5,605 7,898 6,127 7,898 72031 Chemical 2,560 5,000 6,400 11,796 72032 Medical 2,727 3,038 3,012 3,038 72036 Identification 495 1,200 1,125 600 72041 Educational 24,078 22,117 24,186 14,417 Total Supplies 264,462 300,219 273,588 300,215 7300 Maintenance 73001 Land 3,811 5,821 4,706 5,821 73011 Buildings 26,401 24,702 28,483 25,402 73027 Heating & Cooling System 6,068 6,750 5,925 6,750 73041 Furniture & Fixtures 1,046 2,000 1,806 2,000 73042 Machinery & Equipment 21,242 27,890 27,036 33,850 73043 Motor Vehicles 167,838 144,188 138,880 144,188 73045 Radio & Testing Equipment 1,898 2,000 1,796 2,000 73091 Maintenance Reimbursed (1,397) - - - Total Maintenance 226,907 213,351 208,632 220,011 7400 Services 74001 Communication 8,845 551 645 801 74002 Electric Service 45,498 53,530 59,532 63,030 74005 Natural Gas 19,962 22,400 21,028 22,400 74011 Equipment Rental 3,214 4,000 3,100 4,000 74021 Special Services 2,824 1,985 2,443 3,285 74026 Janitorial Services 5,195 5,282 5,209 7,445 74041 Travel & Reimbursables 30,382 32,272 30,642 32,272 74042 Education & Training 30,288 35,304 32,588 35,304 128 CITY OF BAYTOWN SERVICE LEVEL BUDGET 2020 FIRE Actual Budget Estimated Adopted lAcct# Acct Description 2007 -08 2008 -09 2008 -09 2009 -10 74051 Rents 74071 Association Dues 82011 Total Services 7500 Sundry Charges 75001 Contributions 84042 Total Sundry Charges Total Operating 8000 Capital Outlay 80001 Furniture & Equip <$5,000 82011 Building & Improvements 83027 Heating & Cooling System 84041 Furniture & Fixtures 84042 Machinery & Equipment 84043 Motor Vehicles 84045 Radio & Testing Equipment 84061 Other Equipment 86011 Capital Lease Payments 50,514 Total Capital Outlay 9000 Other Financing Uses 91351 To Capital Improvement Program Total Other Financing Uses - - - 4,420 3,989 4,219 3,884 4,219 150,197 159,543 159,071 177,176 756 504 540 540 756 504 540 540 23,669 17,500 19,570 58,800 8,105,870 9,485,089 9,141,829 10,173,363 75,469 42,770 42,247 61,485 23,669 17,500 19,570 58,800 - 7,000 5,284 - - 7,300 6,597 75,000 210,293 239,102 237,343 252,421 50,514 164,300 153,850 - 7,885 24,648 24,100 - - 138,701 137,500 31,750 208,531 140,762 140,762 140,762 576,361 782,083 767,253 620,218 42,131 - - 42,131 - - TOTAL DEPARTMENT $ 8,724,362 $ 10,267,172 $ 9,909,082 $ 10,793,581 129 130 CITY OF BAYTOWN PROGRAM SUMMARY 2030 EMERGENCY MANAGEMENT Program Description The Office of Emergency Management encompasses the Emergency Management Division and Public Safety Communications Division. The Emergency Management Division coordinates all City-wide planning, preparation, mitigation, and response to major incidents and disasters. It also manages and co- chairs, with industry, the Local Emergency Planning Committee (LEPC), a Superfund Amendments and Reauthorization Act (SARA) mandated hazard planning and community education and information committee. Emergency Management is responsible to coordinate FEMA and Homeland Security Grants, pre -and post- disaster federal and state funding, and facility hardening projects, The Public Safety Communications division is a consolidated communications center responsible for dispatching critical services provided by the City of Baytown. The Division serves as the critical interface between the public and all emergency services (Police, Fire and EMS), as well as General Governmental services. Major Goals • Improve the productivity, efficiency, and delivery of the Department's customer service. • Improve interdepartmental communications. • Improve Citizen issues, concerns, and complaint management and tracking. • Improve productivity and efficiency of telecommunications operations. • Improve Planning and preparation of City Staff & departments. • Coordinate City facility hardening. • Complete design of new City 9 -1 -1 center. • Improve accountability of Public safety and code enforcement personnel in the field. Major Objectives • Improve customer service systems for internal and external customers. • Create methods to improve efficiency. • Improve customer service for internal and external customers. • Refine Q -Alert use and improve City Management access to citizen issue status and tracking. • Perform preventive maintenance on all radios and system equipment. • Complete COOP planning and create City-Wide pandemic plan. • Update City Basic Emergency Management Plan. • Maintain personnel competence and currency through providing and facilitating continuing education. • Complete hardening of City Facilities prior to Hurricane Season 2010. • Complete performance design parameters for 9 -1 -1 center to enable architectural and engineering drawings to be completed. • Facilitate installation of personnel accountability system in 9 -1 -1 center & Director's Offices using real -time GPS tracking of public safety & code enforcement personnel. 131 CITY OF BAYTOWN SERVICE LEVEL BUDGET 2030 EMERGENCY MANAGEMENT Actual Budget Estimated Adopted Acct# Acct Description 2007 -08 2008 -09 2008 -09 2009 -10 7100 Personnel Services 71002 Regular Wages $ 686,674 $ 1,077,948 $ 958,248 $ 1,063,303 71003 Part Time Wages 8,744 8,832 9,821 8,200 71009 Overtime 67,208 52,765 48,679 54,800 71021 Health & Dental Insurance 103,195 171,504 127,717 139,073 71022 TMRS 118,045 188,262 188,262 193,104 71023 FICA 56,368 84,609 75,376 83,504 71028 Workers Compensation 1,615 3,300 2,283 2,997 71041 Allowances 3,628 1,350 1,080 - Total Personnel Services 1,045,477 1,588,570 1,411,466 1,544,981 7200 Supplies 72001 Office 530 7,123 7,428 8,750 72002 Postage 18 850 775 800 72004 Printing - 2,700 2,700 2,700 72007 Wearing Apparel - 300 400 450 72011 Disaster Supplies - 5,000 6,500 11,800 72016 Motor Vehicle 2,085 18,400 10,000 14,800 72021 Minor Tools 600 7,200 6,050 6,250 72026 Cleaning & Janitorial - 2,100 2,000 2,100 72041 Educational - 1,400 2,000 2,500 72045 Computer Software Supply - 2,650 2,800 1,550 72061 Meeting Supplies - 2,300 2,000 1,900 Total Supplies 3,233 50,023 42,653 53,600 7300 Maintenance 73001 Land - 5,000 5,000 5,000 73011 Buildings 2,091 12,000 13,208 13,000 73027 Heating & Cooling System - 2,700 2,800 2,800 73039 Miscellaneous - 2,500 1,900 2,500 73041 Furniture & Fixtures - 1,300 1,150 1,300 73042 Machinery & Equipment 2,542 24,900 23,102 22,720 73043 Motor Vehicles 64 10,800 10,800 10,300 73045 Radio & Testing Equipment 29,190 26,000 26,200 26,500 73048 Signal Systems - 1,000 1,000 1,000 Total Maintenance 33,887 86,200 85,160 85,120 7400 Services 74001 Communication 698 33,556 33,740 28,619 74002 Electric Service 7,479 19,880 19,200 22,400 74005 Natural Gas - 900 1,300 900 74011 Equipment Rental 61,494 64,980 70,000 75,000 74020 Outside Contracts - 138,000 70,000 70,000 74021 Special Services - 11,000 11,000 11,000 74026 Janitorial Services - 17,000 15,000 7,200 74041 Travel & Reimbursables 4,275 26,510 21,600 15,954 74042 Education & Training 1,390 17,451 12,000 16,250 132 CITY OF BAYTOWN SERVICE LEVEL BUDGET 2030 EMERGENCY MANAGEMENT Actual Budget Estimated Adopted Acct# Acct Description 2007 -08 2008 -09 2008 -09 2009 -10 74071 Association Dues 74210 General Liability Ins 74220 Errors & Omissions 74281 Employee Fraud Total Services Total Operating 8000 Capital Outlay 80001 Furniture & Equip <$5,000 82011 Building & Improvements 84042 Machinery & Equipment 84043 Motor Vehicles 84045 Radio & Testing Equipment 86011 Capital Lease Payment TOTAL DEPARTMENT 428 1,137 1,160 1,410 - 82 82 82 117 117 117 7 7 7 75,764 330,620 255,206 248,939 1,158,361 2,055,413 1,794,485 1,932,640 - 39,600 38,800 23,000 - - - 9,000 - 65,000 65,000 7,000 - 28,000 28,000 33,000 - 4,500 4,500 - - - - 22,455 - 137,100 136,300 94,455 $ 1,158,361 $ 2,192,513 $ 1,930,785 $ 2,027,095 133 CITY OF BAYTOWN PROGRAM SUMMARY 2040 EMERGENCY MEDICAL SERVICES Program Description The Emergency Medical Services Division is responsible for responding to calls for assistance in the event of injury or medical emergencies. These include on scene stabilization and transport to proper medical facilities. Care given to patients ranges from basic first aid to advanced life support measures. In May 2006 the Baytown Fire Control Prevention and EMS Tax District was established. This enables Emergency Medical Services Division to update ambulances, equipment and other essential items until the year 2010. Major Goals • Provide prompt, efficient out of hospital care to the level required to reduce pain and suffering. • Stabilize any patient to the degree necessary to provide safe, rapid transport to the appropriate medical facility. Major Objectives • Respond to and arrive at the scene of a call for medical assistance in less than nine minutes ninety percent of the time. • Provide treatment and stabilization at the scene in fifteen minutes or less for trauma patients and thirty minutes or less for medical patients. • Provide the receiving facility a complete assessment of patient condition and care given at the scene. • Provide continued monitoring of patient condition and additional treatment as needed during transport. • Maintain patient billing records and accurately bill and collect user fees, maintaining a non - adjusted collection rate of fifty -two percent. Performance Measures 1. Number of Responses Actual Budget Estimated Projected Workload Measures 2007 -08 2008 -09 2008 -09 2009 -10 1. Number of 911 Requests 8,385 8,400 8,415 8,583 2. Request/Response Ratio 98% 98% 98% 98% 3. Patient Transports 5,164 5,400 5,431 5,539 Performance Measures 1. Number of Responses 8,258 8,300 8,300 8,400 2. Treatment within 15 -30 minutes 90% 90% 90% 90% 3. Response Time All Calls < 9 Minutes 95% 90% 90% 90% 4. Collection Ratio (All Receivables) 50% 47% 47% 47% 134 CITY OF BAYTOWN SERVICE LEVEL BUDGET 2040 EMERGENCY MEDICAL SERVICES Actual Budget Estimated Adopted Acct# Acct Description 2007 -08 2008 -09 2008 -09 2009 -10 7100 Personnel Services 71002 Regular Wages $ 1,001,058 $ 1,117,723 $ 1,092,227 $ 1,128,147 71003 Part Time Wages 12,709 30,739 30,739 30,750 71009 Overtime 212,084 204,435 204,435 203,550 71021 Health & Dental Insurance 146,433 155,046 156,022 164,721 71022 TMRS 188,991 219,875 219,875 229,987 71023 FICA 89,904 99,646 97,185 99,587 71028 Workers Compensation 18,800 20,000 19,425 20,356 Total Personnel Services 1,669,979 1,847,464 1,819,908 1,877,098 7200 Supplies 72001 Office 1,515 3,250 3,250 2,750 72002 Postage 4,928 6,010 6,010 6,500 72004 Printing 2,060 2,700 2,700 2,700 72007 Wearing Apparel 4,639 4,900 4,900 4,900 72011 Disaster Supplies 27 - - - 72016 Motor Vehicle 54,485 68,730 54,730 68,000 72021 Minor Tools 28 250 250 250 72026 Cleaning & Janitorial 722 1,800 1,500 1,800 72032 Medical 77,157 90,000 90,000 90,000 72045 Computer Software Supplies - 200 200 200 Total Supplies 145,561 177,840 163,540 177,100 7300 Maintenance 73011 Buildings 1,367 5,500 5,500 5,500 73027 Heating & Cooling System 4,143 600 600 600 73041 Furniture & Fixtures 172 500 500 500 73042 Machinery & Equipment - 1,500 1,500 1,500 73043 Motor Vehicles 3,122 5,000 5,000 5,000 73045 Radio & Testing Equipment - 1,500 1,500 1,000 Total Maintenance 8,804 14,600 14,600 14,100 7400 Services 74001 Communication 2,166 - - 74002 Electric Service 4,003 6,400 6,400 6,400 74005 Natural Gas 713 600 600 600 74021 Special Services 11,700 11,700 11,700 11,700 74041 Travel & Reimbursables 1,364 4,900 4,900 3,500 74042 Education & Training 7,294 4,695 4,695 4,000 74071 Association Dues 540 2,845 2,845 2,000 Total Services 27,780 31,140 31,140 28,200 Total Operating 1,852,124 2,071,044 2,029,188 2,096,498 8000 Capital Outlay 80001 Furniture & Equip <$5,000 24 1,900 1,920 - 84042 Machinery & Equipment - 4,000 4,000 - 86011 Capital Lease Payments 55,639 47,167 47,167 23,319 Total Capital Outlay 55,663 53,067 53,087 23,319 TOTAL DEPARTMENT $ 1,907,787 $ 2,124,111 $ 2,082,275 $ 2,119,817 135 CITY OF BAYTOWN PROGRAM SUMMARY 3000 PUBLIC WORKS ADMINISTRATION Program Description The administrative support staff maintains service and maintenance records for Public Works/Utilities. The staff prepares and submits regulatory agency reports to agencies such as the Environmental Protection Agency (EPA), and the Texas Commission on Environmental Quality (TCEQ). The support staff is also responsible for handling all personnel related duties such as time keeping, payroll data forms, workers compensation, performance consultations and evaluations. The staff responds to residents' needs both in person and by telephone; and maintains excellent customer service. The support staff is responsible for dispatching work orders to the field crews via radio and also acts as a liaison among the field crews, citizens and supervisors. The support staff ensures all purchases made are in compliance with the budget as well as monitoring contracts to make sure expenditures do not exceed contract amounts. The staff oversees building maintenance and utility services for the entire Municipal Service Center as well as working with contactors to ensure work is complete. Major Goals • Respond to citizen concerns with an investigation and follow -up with communication within a 24 -hour period. • Maintain excellent service to the citizens when they come to Public Works or call on the telephone. Major Objectives • Provide accurate and complete information to citizens calling Public Works. Actual Budget Estimated Projected Workload Measures 2007 -08 2008 -09 2008 -09 2009 -10 1. Telephone Calls 47,900 48,500 48,600 49,000 2. Dispatch Radio 3. Assist Citizens or Employees 4. EPA and TCEQ Reports 7,500 7,600 7,650 7,800 7,200 7,700 7,000 6,900 360 360 360 360 Performance Measures 1. Percent of TCEQ and EPA reports submitted on time. 100% 100% 100% 100% 2. Average number of man -hours spent calculating and preparing EPA and TCEQ reports each month. 136 64 64 64 64 CITY OF BAYTOWN SERVICE LEVEL BUDGET 3000 PUBLIC WORKS ADMINISTRATION Actual Budget Estimated Adopted Acct# Acct Description 2007 -08 2008 -09 2008 -09 2009 -10 7100 Personnel Services 71002 Regular Wages $ 135,143 $ 180,347 $ 184,590 $ 186,905 71009 Overtime 144 - - 71021 Health & Dental Insurance 19,305 23,742 21,745 23,742 71022 TMRS 21,440 31,006 31,006 33,160 71023 FICA 10,033 13,942 13,682 14,400 71028 Workers Compensation 167 257 217 261 71041 Allowances 2,758 5,100 4,881 5,100 Total Personnel Services 188,990 254,394 256,121 263,568 7200 Supplies 72001 Office 2,416 2,500 4,500 7,500 72002 Postage 3,324 3,500 3,500 3,500 72026 Cleaning & Janitorial 6,219 4,300 4,500 4,300 72032 Medical 16 250 150 250 72041 Educational 246 250 246 250 Total Supplies 12,221 10,800 12,896 15,800 7300 Maintenance 73011 Buildings 16,523 20,000 22,000 15,000 73027 Heating & Cooling System 2,494 6,000 3,000 4,000 73041 Furniture & Fixtures 347 300 300 300 Total Maintenance 19,364 26,300 25,300 19,300 7400 Services 74001 Communication 6,345 4,036 4,036 3,585 74002 Electric Service 63,096 78,100 70,000 78,100 74011 Equipment Rental 1,612 1,620 1,620 1,620 74005 Natural Gas 12,759 12,500 12,500 12,500 74026 Janitorial Services 7,458 8,000 8,000 9,607 74041 Travel & Reimbursables 25 5,310 5,310 500 74042 Education & Training 228 200 200 200 74071 Association Dues 360 400 369 400 Total Services 91,883 110,166 102,035 106,512 Total Operating 312,458 401,660 396,352 405,180 8000 Capital Outlay 80001 Furniture & Equipment < $5,000 2,452 - - - 84042 Machinery & Equipment 6,700 - - - 86011 Capital Lease Payments 43,108 32,764 32,764 22,934 Total Capital Outlay 52,260 32,764 32,764 22,934 TOTAL DEPARTMENT $ 364,718 $ 434,424 $ 429,116 $ 428,114 137 CITY OF BAYTOWN PROGRAM SUMMARY 3010 STREETS & DRAINAGE Program Description The Streets Maintenance division includes two street sweepers for cleaning the streets. The division operates two asphalt- patching crews that repair potholes, make repairs to streets due to utility work, tie in new driveways and maintain city access and parking facilities. One street maintenance crew operates to repair and maintain concrete streets and sidewalks. This crew also assists the drainage maintenance crews with needed concrete work and when work is being performed in the CDBG target area. The drainage maintenance division utilizes one crew to maintain drainage facilities, including cleaning of roadside ditches on an approximate five year schedule, sets drainage pipe for residents as required and repairs storm drain inlets and lines. This division also includes a capital drainage improvement crew that makes drainage system improvements such as new structures, major system upgrades and area drainage system realignments. Major Goals • Increase the frequency of sweeping during the year. • Respond to citizens complaints in a timelier manner. • Increase the productivity of the drainage maintenance and capital drainage crews. • Increase the productivity of the concrete crew by cross training personnel. • Do more preventive repairs on streets. Major Objectives • Insure that our operators are performing daily maintenance on their assigned equipment to reduce down time. • More efficient scheduling of workload. • Get more of our people involved in concrete work. • Hold our employees more accountable for the quality of their work. Workload Measures Actual 2007 -08 Budget 2008 -09 Estimated 2008 -09 Projected 2009 -10 1. Number of street cutouts 230 230 230 230 2. Frequency of Sweeping a. Residential 2 2 2 2 b. Main Thoroughfares 24 24 24 24 3. Drainage maintenance footage 38,000 30,000 30,000 30,000 4. Number of pipe jobs a. Driveways installed 21 12 10 12 b. Ditches piped 20 24 20 24 Performance Measures 1. Square yard pavement replaced 10,000 10,000 10,000 10,000 2. Percentage of sweeping done on time. 80% 80% 80% 80% 3. Footage of pipe installed a. Driveways pipe -ft. 400 400 400 400 b. Ditches piped -ft. 1,400 1,400 1,400 1,400 138 CITY OF BAYTOWN SERVICE LEVEL BUDGET 3010 STREETS & DRAINAGE Actual Budget Estimated Adopted Acct# Acct Description 2007 -08 2008 -09 2008 -09 2009 -10 7100 Personnel Services 120,665 250,000 200,000 250,000 71002 Regular Wages S 740,313 $ 982,920 $ 878,174 $ 984,995 71009 Overtime 15,243 19,000 28,000 30,000 71021 Health & Dental Insurance 148,100 196,569 165,108 177,215 71022 TMRS 117,803 166,619 166,619 175,296 71023 FICA 54,627 73,405 65,732 73,681 71028 Workers Compensation 24,157 31,357 27,547 32,020 Total Personnel Services 1,100,243 1,469,870 1,331,180 1,473,207 7200 Supplies $ 2,227,495 $ 2,679,300 $ 2,325,504 $ 2,575,617 72007 Wearing Apparel 12,634 15,937 15,300 15,937 72016 Motor Vehicle 104,066 120,000 80,000 110,000 72021 Minor Tools 7,611 7,100 6,600 7,100 72031 Chemical 919 850 850 850 Total Supplies 125,230 143,887 102,750 133,887 7300 Maintenance 73025 Streets Sidewalks & Curbs 123,291 138,740 145,000 150,000 73026 Storm Drains 54,778 67,000 65,000 67,000 73042 Machinery & Equipment 10 - - - 73043 Motor Vehicles 183,989 278,500 275,000 240,000 Total Maintenance 362,068 484,240 485,000 457,000 7400 Services 74001 Communication - - 1,000 1,000 74011 Equipment Rental - 4,000 3,000 1,500 74021 Special Services 11,629 10,600 10,600 10,600 74041 Travel & Reimbursables 510 540 540 540 74042 Education & Training 325 750 750 750 74071 Association Dues 240 242 242 242 Total Services 12,704 16,132 16,132 14,632 Total Operating 1,600,245 2,114,129 1,935,062 2,078,726 8000 Capital Outlay 83025 Streets Sidewalks & Curbs 120,665 250,000 200,000 250,000 83026 Storm Drains 49,272 204,729 80,000 150,000 84041 Furniture & Fixtures - 15,271 15,271 - 84042 Machinery & Equipment - 4,634 4,634 - 84043 Motor Vehicles 392,776 26,000 26,000 - 86011 Capital Lease Payments 29,378 29,377 29,377 61,731 86013 Outside Capital Lease Pymts 35,159 35,160 35,160 35,160 Total Capital Outlay 627,250 565,171 390,442 496,891 TOTAL DEPARTMENT $ 2,227,495 $ 2,679,300 $ 2,325,504 $ 2,575,617 139 140 CITY OF BAYTOWN PROGRAM SUMMARY 3020 TRAFFIC CONTROL Program Description The Traffic Control Operations Division conducts traffic- engineering studies, receives and investigates traffic requests, recommends installation and removal of traffic control devices in conformance with the latest revision of the Texas Manual of Uniform Traffic Control Devices. This division also installs, maintains and repairs all traffic control devices. These devices include traffic signals, flashing beacons, signs, barricades and pavement markings. Traffic studies performed include turning movement counts, 24 -hour volume counts, collision diagrams, speed and delay studies. Major Goals • Improve the safety and efficiency of the street system by the timely maintenance and installation of approved traffic control devices. • Assist other departments/divisions in the application of signs and markings to provide information and direction for parking and access to city facilities. • Review of existing traffic controls to insure continuing applicability with changing demands. • Provide timely response for the repair of traffic control devices giving priority to regulatory signs and traffic signals. Major Objectives • Develop and implement traffic calming measures. • Develop and implement accident reduction program. • Develop traffic monitoring program to identify changing traffic patterns for use in the following: ➢ Provide input to CIP process using roadway capacity analysis. ➢ Prioritize traffic signal improvements using critical lane volume and analysis, including modernization, phase removal/addition. • Improve sign maintenance criteria. • Continue street marker replacement. Performance Measures 1. Traffic Studies Complete Actual Budget Estimated Projected Workload Measures 2007 -08 2008 -09 2008 -09 2009 -10 1. Number of Request for Traffic Study 12 12 12 12 2. Number of School Crosswalks 72 72 72 72 3. Sign Service Calls 4,500 4,500 5,000 4,500 4. Traffic Signal Service Calls 2,500 2,600 2,900 2,600 5. Barricade Setup Calls 2,200 2,300 2,400 2,300 6. Barricade Maintenance Calls 1,500 1,500 1,500 1,500 7. Traffic Signal Maintenance Calls 1,400 1,500 1,500 1,500 8. Freeway lighting fixtures N/A 426 426 426 Performance Measures 1. Traffic Studies Complete 5 5 5 5 2. Signal Calls responded to within '/2 hour 90% 90% 90% 90% 3. Barricade Calls responded to within 1/2 hour 90% 90% 90% 90% 4. Sign Calls responded to within 1/2 hour 90% 90% 90% 90% 5. Sign Maintenance 12 month cycle 30% 30% 30% 30% 6. Signal Maintenance 12 month cycle 30% 30% 30% 30% 7. Roadway Marking Maintenance 12 month cycle 40% 40% 40% 40% 141 CITY OF BAYTOWN SERVICE LEVEL BUDGET 3020 TRAFFIC CONTROL Actual Budget Estimated Adopted Acct# Acct Description 2007 -08 2008 -09 2008 -09 2009 -10 7100 Personnel Services 71002 Regular Wages $ 207,643 $ 265,887 $ 246,753 $ 261,638 71009 Overtime 21,937 13,000 22,584 26,000 71021 Health & Dental Insurance 45,422 57,045 56,568 59,182 71022 TMRS 35,793 46,378 46,378 49,676 71023 FICA 16,380 19,999 18,898 20,158 71028 Workers Compensation 3,736 4,510 4,127 4,650 Total Personnel Services 330,911 406,819 395,308 421,304 7200 Supplies 72001 Office 1,089 700 700 700 72007 Wearing Apparel 2,033 2,590 2,590 2,590 72016 Motor Vehicle 25,570 25,363 18,000 20,000 72021 Minor Tools 2,730 2,500 2,500 2,500 72026 Cleaning & Janitorial 167 210 231 210 72056 Street Marking 72,168 100,000 100,000 100,000 Total Supplies 103,757 131,363 124,021 126,000 7300 Maintenance 73011 Buildings 547 2,500 2,500 2,500 73027 Heating & Cooling System - 500 500 500 73028 Electrical Maintenance 23,885 80,000 80,000 80,000 73042 Machinery & Equipment 26 2,000 500 2,000 73043 Motor Vehicles 21,923 20,000 20,000 20,000 73044 Street Signs 38,819 40,000 50,000 40,000 73048 Signal Systems 45,260 46,000 60,000 200,000 73049 Barricades 9,263 9,360 13,000 9,360 Total Maintenance 139,723 200,360 226,500 354,360 7400 Services 74001 Communication 822 700 700 700 74002 Electric Service 98,749 117,000 117,000 117,000 74021 Special Services 55,705 40,000 40,000 40,000 74041 Travel & Reimbursables 13 500 500 500 74042 Education & Training 560 3,000 5,000 3,000 74071 Association Dues - 300 300 300 Total Services 155,849 161,500 163,500 161,500 Total Operating 730,240 900,042 909,329 1,063,164 142 CITY OF BAYTOWN SERVICE LEVEL BUDGET 3020 TRAFFIC CONTROL Actual Budget Estimated Adopted Acct# Acct Description 2007 -08 2008 -09 2008 -09 2009 -10 8000 Capital Outlay 80001 Furniture & Equip <$5,000 84043 Motor Vehicle 84048 Signal Systems 86011 Capital Lease Payments 150,000 Total Capital Outlay TOTAL DEPARTMENT 633 - - 1,860 - 61,000 61,000 - 99,357 150,000 150,000 150,000 39,067 36,244 36,244 36,244 139,057 247,244 247,244 188,104 $ 869,297 $ 1,147,286 $ 1,156,573 $ 1,251,268 143 CITY OF BAYTOWN PROGRAM SUMMARY 3030 ENGINEERING Program Description Provide professional engineering services for publicly funded Capital Improvement Projects (CIP) and oversee other publicly and privately funded infrastructure projects. Plan, program, design, and manage construction and engineering projects for improvement and expansion of municipal infrastructure. Develop and analyze courses of action for project development and recommend the best strategy for construction and engineering of CIP. Provide information to the public and other City departments as requested. Major Goals • Improve management of Capital Improvement Projects to ensure quality construction; and that it is completed on schedule and within budget. • Improve City services by reducing the backlog of maintenance and repair activities through Capital Improvement Projects, providing timely customer responses, and enforcing warranty issues. • Provide a thorough review of construction drawings and plats submitted for approval through the Development Review Committee in a timely manner. • Increase the use of technology to reap the benefits of cost/time savings, and increased productivity. • Improve the professional working relationship with: the citizens of Baytown; other City departments; community organizations; local, State, and Federal agencies; consulting engineers; and contractors. Major Objectives • Assist with the implementation of the National Pollution Discharge Elimination System (NPDES), Phase II storm water management program and permitting process. • Continue to improve the review of development drawing and plat review through the Development Review Process. ➢ Continually review and update standard detail sheet specifications to keep up with technological advance in materials and methods of construction (ongoing). ➢ Review and update standard specifications to keep up with technological advance in materials and methods of construction. ➢ Review and update ordinances. Review and revise policies. • Maintain and update Microsoft Project Management software system for design/construction management. Continue to improve on the tracking of internal documents. Continually review and fine -tune checklists used for review of construction plans and plats. • Conduct informational meetings with contractors and sub - contractors. • Continue to develop and maintain a master Capital Improvement Program (CIP) schedule for departmental/administration use. Performance Measures 1. Plats reviewed within 10 days Actual Budget Estimated Projected Workload Measures 2007 -08 2008 -09 2008 -09 2009 -10 1. Surveys performed (misc. construction, design within contract time 95% 95% 75% 80% and fact - finding) 210 300 290 300 2. Projects inspected in -house (design projects contract time 80% 90% 70% 75% plus misc. utility projects) 100 90 95 90 3. Projects inspected by outside firm 5 3 3 1 4. Projects designed by in -house 12 12 17 20 5. Projects designed by outside firm 7 13 15 20 Performance Measures 1. Plats reviewed within 10 days 80% 9% 100% 100% 2. Construction Contracts completed within contract time 95% 95% 75% 80% 3. Design Contracts completed within contract time 80% 90% 70% 75% 4. Residential Plans Review l to 5 Days N/A N/A N/A N/A 5. Commercial Plans Review I to 20 Days 100% 100% 100% 100% 144 CITY OF BAYTOWN SERVICE LEVEL BUDGET 3030 ENGINEERING Actual Budget Estimated Adopted Acct# Acct Description 2007 -08 2008 -09 2008 -09 2009 -10 7100 Personnel Services 71002 Regular Wages $ 408,748 $ 525,877 $ 496,306 $ 538,604 71003 Part Time Wages 5,237 3,500 2,360 2,000 71009 Overtime 24,758 24,000 5,000 12,000 71011 Extra Help/Temporary 5,059 2,000 1,500 2,000 71021 Health & Dental Insurance 61,667 59,182 73,687 74,259 71022 TMRS 68,716 93,324 93,324 96,439 71023 FICA 32,788 41,336 36,713 40,671 71028 Workers Compensation 748 1,523 916 1,307 71041 Allowances 7,057 7,800 7,740 7,800 Total Personnel Services 614,778 758,542 717,546 775,080 7200 Supplies 72001 Office 6,333 7,000 7,000 7,600 72002 Postage 906 1,300 655 1,100 72004 Printing 2,445 3,000 1,173 2,500 72007 Wearing Apparel 131 300 300 300 72016 Motor Vehicle 18,398 22,000 10,000 17,000 72021 Minor Tools 258 750 750 750 72061 Minor Tools 683 750 750 835 Total Supplies 29,154 35,100 20,628 30,085 7300 Maintenance 73041 Furniture & Fixtures - 1,000 500 1,000 73042 Machinery & Equipment 2,057 2,100 2,100 2,100 73043 Motor Vehicles 7,620 8,000 3,760 8,000 Total Maintenance 9,677 11,100 6,360 11,100 7400 Services 74001 Communication 2,913 500 - - 74036 Advertising - 132 200 200 74041 Travel & Reimbursables 1,689 5,000 1,357 4,000 74042 Education & Training 2,486 6,000 6,000 4,000 74051 Rents 70 - - - 74071 Association Dues 523 1,650 1,650 1,900 Total Services 7,681 13,282 9,207 10,100 Total Operating 661,290 818,024 753,741 826,365 8000 Capital Outlay 80001 Furniture & Equip <$5,000 - 1,500 6,975 1,500 Total Capital Outlay - 1,500 6,975 1,500 TOTAL DEPARTMENT $ 661,290 $ 819,524 $ 760,716 $ 827,865 145 146 CITY OF BAYTOWN PROGRAM SUMMARY 4000 PUBLIC HEALTH Program Description The Department consists of five divisions: Environmental Health, Mosquito Control, Neighborhood Protection, Storm Water Management, Emergency Medical Services and Animal Services. The Department is responsible for the public environmental health concerns of the City. Included programs are: food establishment permits and inspections, public swimming pool permits and inspections, vector control (mosquito related public health and nuisance issues), environmental pollution complaints, neighborhood public nuisance complaints (high grass, weeds, illegal dumpsites and junk vehicles), public education and information opportunities, major scheduled clean up activities, storm water quantity and quality issues, "911" emergency ambulance response and quality animal services. Major Goals • Prevention of food borne illness or disease and/or disease transmission to and between humans. • Improvement of access to public and environmental health information and issues by the general public. Increase the number of properties maintained in compliance within the City. Increase public awareness and understanding of environmental health, mosquito control, animal services, litter abatement and storm water issues. Maintain infrastructure and resources to effectively meet the needs of the community. Major Objectives • Continuation of standardized risk assessment and inspection program for food establishments, mosquito control, neighborhood protection and storm water. • Improve compliance resolution percentages of complaints in all divisions. • Improve web site access and establish routine information updates both on web site and in local media. Maintain minimal levels of acceptable services and programs. Provide quality animal services at the Animal Services Shelter and Adoption Center. Workload Measures Actual 2007 -08 Budget 2008 -09 Estimated 2008 -09 Projected 2009 -10 1. Food service establishments permits 492 600 600 600 2. Temporary events 195 200 200 200 3. Public pools inspected 93 93 93 93 4. Mosquito control miles sprayed 8,662 12,000 10,000 10,000 5. Neighborhood Protection complaints 7,161 10,000 8,000 8,000 6. Neighborhood Protection miles surveyed 19,387 30,000 20,000 20,000 7. Neighborhood Protection scheduled clean up events 4 4 4 4 8. Animal pickups 3,724 3,600 4,800 4,000 9. Animal redemptions 381 360 600 600 10. Animal surrenders 2,263 1,500 2,800 2,800 IL Bite incidents 111 150 160 160 12. Adoptions 846 840 1,000 1,000 Performance Measures I. Food service inspections 1,547 1,600 1,600 1,600 2. Pools inspections 450 400 400 400 3. Mosquito Control Adulticide application hours 619 1,000 800 800 4. Mosquito Control Larvicide application/ surveillance hours 711 400 800 800 5. Neighborhood Protection complaints resolved 8,662 9,000 10,000 10,000 6. Animal redemptions 381 360 600 600 7. Animal adoptions 846 840 1,000 1,000 147 CITY OF BAYTOWN SERVICE LEVEL BUDGET 14000 PUBLIC HEALTH Actual Budget Estimated Adopted Acct# Acct Description 2007 -08 2008 -09 2008 -09 2009 -10 7100 Personnel Services 71002 Regular Wages S 828,346 S 939,296 S 879,844 S 935,935 71003 Part Time Wages 10,806 11,085 11,000 11,000 71009 Overtime 25,749 28,350 21,014 22,770 71011 Extra Help/Temporary - 11,000 11,000 - 71021 Health & Dental Insurance 132,809 152,908 130,323 139,969 71022 TMRS 135,915 166,042 166,042 168,993 71023 FICA 63,913 73,457 68,493 72,110 71028 Workers Compensation 4,895 6,178 5,875 6,243 71041 Allowances 18,223 19,800 20,395 19,800 Total Personnel Services 1,220,656 1,408,116 1,313,986 1,376,820 7200 Supplies 72001 Office 15,106 14,600 14,400 14,600 72002 Postage 5,514 8,750 7,300 8,500 72004 Printing 6,621 8,100 6,950 7,600 72005 Animal Feed 2,266 4,984 4,000 4,984 72007 Wearing Apparel 4,246 5,210 5,150 5,390 72010 Garbage Bags - 600 600 600 72011 Disaster Supplies 46 - - - 72016 Motor Vehicle 38,104 47,841 38,400 39,900 72021 Minor Tools 12,390 11,050 10,850 13,650 72026 Cleaning & Janitorial 7,701 5,820 6,350 6,620 72031 Chemical 60,908 100,800 94,200 100,800 72032 Medical 595 1,800 1,500 1,800 72041 Educational 671 1,650 1,650 1,650 Total Supplies 154,168 211,205 191,350 206,094 7300 Maintenance 73001 Land 2,550 2,640 2,640 2,640 73011 Buildings 14,094 13,000 15,500 19,500 73027 Heating & Cooling System 4,303 6,800 8,300 6,800 73041 Furniture & Fixtures 698 900 900 900 73042 Machinery & Equipment 3,626 4,000 3,500 4,000 73043 Motor Vehicles 15,403 15,100 15,100 14,500 Total Maintenance 40,674 42,440 45,940 48,340 7400 Services 74001 Communication 2,290 3,000 3,000 - 74002 Electric Service 45,363 58,000 53,000 58,000 74005 Natural Gas 4,905 5,500 5,200 5,500 74011 Equipment Rental 8,839 10,500 10,000 10,500 74021 Special Services 19,568 65,100 65,100 68,100 74026 Janitorial Services 5,982 6,940 6,940 6,940 74041 Travel & Reimbursables 10,843 12,288 12,088 11,788 74042 Education & Training 6,086 9,075 8,875 9,275 148 CITY OF BAYTOWN SERVICE LEVEL BUDGET 4000 PUBLIC HEALTH Actual Budget Estimated Adopted kcct# Acct Description 2007 -08 2008 -09 2008 -09 2009 -10 74056 Vacant Lot Cleaning 80,307 110,000 110,000 140,000 74058 Landfill Fees 27,375 43,940 43,940 45,640 74071 Association Dues 2,651 6,345 6,345 7,230 Total Services 214,209 330,688 324,488 362,973 7700 Miscellaneous 77109 Bytn Beautification Adv Comm 3,167 5,000 5,000 25,000 Total Miscellaneous 3,167 5,000 5,000 25,000 Total Operating 8000 Capital Outlay 80001 Furniture & Equip < $5,000 84042 Machinery & Equipment 84043 Motor Vehicles 86011 Capital Lease Payments Total Capital Outlay TOTAL DEPARTMENT 1,632,874 1,997,449 1,880,764 2,019,227 6,044 15,000 15,000 2,500 - 17,000 17,000 17,000 43,671 27,000 27,000 27,000 - 33,000 33,000 32,967 49,715 92,000 92,000 79,467 $ 1,682,589 $ 2,089,449 $ 1,972,764 $ 2,098,694 149 CITY OF BAYTOWN PROGRAM SUMMARY 5000 PARKS & RECREATION Program Description The Parks and Recreation Department is responsible for the direction, supervision, operation and maintenance of forty-two parks, comprising more than 928 acres, of which 584 acres are fully developed requiring regular maintenance. The Department is responsible for mowing over 120 miles of the City's medians /parkways, roadsides, ditches, alleys and the grounds of City Hall. They also operate a greenhouse /tree nursery at the Park Street Service Center. The Department is responsible for the City's recreation programs, special events, athletics, swimming pools, Spray Park, two skate parks, a Bark Park and rental facilities. In addition, the Department maintains the Bayland Waterfront Marina and Boat Launching Facility, Eddie V. Gray Wetlands Education and Recreation Center, and the Baytown Nature Center. Supervisory staff and operations personnel handle planning, grant writing, renovations and construction of many City facility improvements. In addition to daily and seasonal maintenance operations, the Parks and Recreation Department sponsors and co- sponsors, with considerable volunteer support, many youth/adult programs, plus special events such as the July 3rd and 0 Celebration, Special Olympics Track Meet, Senior Olympics, adult fishing tournament, softball tournaments, art shows, Club 2401, the Grito Fest, Christmas Parade and other community events. The Department plans to add the Nurture Nature Festival highlighting the Baytown Nature Center and the Wetlands Center next year. The Department works closely with the Parks and Recreation Advisory Board in linking citizens to the planning of facility operations, programs, and events. Key staff has Transportation HUB and Liaison duties under the City's Emergency Management Plan. The Friends of the Baytown Nature Center Planning, the Chandler Arboretum Planning Sub - Committee, and the Goose Creek Stream Development Committee are committees on which the staff consult, monitor and assist. This year's budget includes 42 full -time employees and more than 100 part-time employees, most of who are employed on a seasonal basis. This includes Wetlands Center and Baytown Nature Center employees, building attendants and seasonal park maintenance staff. The Department will add an Aquatics division in this year's budget as the new Pirates Bay Water Park is scheduled to open in May of 2010. The new facility will require close to 100 part time employees including life 150 guards, concession workers, ticket takers and maintenance personnel. The new division will include a new full time aquatics coordinator that will also oversee the new NC Foote Family Aquatic Center scheduled to open in May 2011. At least two of the major goals set by the Baytown's Comprehensive Plan lay within the scope of this department. Those are beautification and expanded recreational opportunities. Major Goals • Demonstrate sensitivity to citizen's needs in planning programs and facilities. • Expand recreation opportunities, especially for youth. • Improve the community's image and appearance by providing quality recreation programs and safe, well - maintained parks and open spaces. • Heighten community awareness of the parks and recreation services available. • Ensure that maintenance standards are kept current, and continue to make improvements. • Complete the Goose Creek Stream Greenbelt project. • Maintain scheduled Municipal Development District (MDD) construction projects and improvements for park facilities. • Soften Baytown's image by enhancing and promoting the City's environmental resources. • Follow the guidelines of the Aquatic Facilities Study to add and improve the aquatic facilities of the department. • Continue to beautify the city's medians. Major Objectives • Solicit citizen involvement in planning of events, programs and new facilities. • Reduce mowing rotation times: Parks from 3 weeks to 2 weeks, Medians from 3 weeks to 2 weeks, Roadsides from 8 weeks to 6 weeks and Slope Mowing from 8 weeks to 6 weeks. • Increase scope of weed control programs on medians and right of ways. • Provide increased information to media and make regular presentations to community groups. • Continue tree /shrub nursery operations, plant at least 30 sizable trees in parks, and provide over 1,000 saplings for Arbor Day. • Inspect playgrounds on a consistent basis. • Clean park facilities and remove litter a minimum of two times per week in all parks and seven days week in heavily used parks. 5000 PARKS & RECREATION Performance Measures 1. Number of grant applications approved Actual Budget Estimated Projected Workload Measures 2007 -08 2008 -09 2008 -09 2009 -10 1. Number of grant applications submitted 1 2 l 1 2. Playground inspections 12 12 12 12 3. Mow and trim parks rotation Mow 3 weeks Mow 2 weeks, Mow 2 weeks, Mow 2 weeks, 6. Centers/park pavilion revenue Trim 3 weeks Trim 3 weeks Trim 3 weeks Trim 3 weeks 4. Right -of -ways mowing rotation 7 weeks 6 weeks 6 weeks 6 weeks 5. 1 gal. tree giveaways 900 850 1,000 1,000 6. Athletic league teams 219 230 236 230 7. Special events estimated attendance 75,200 73,000 89,570 100,000 8. Co- sponsored events 31 29 35 35 9. Centers /pavilions estimated attendance 199,627 100,000 206,000 250,000 10. Pools estimated attendance 5,100 4,200 4,500 110,000 11. Inspection of skate park 8 24 24 24 12. Number of Special Events 63 63 62 62 Performance Measures 1. Number of grant applications approved 1 1 1 1 2. Number of park construction contracts awarded 1 1 1 3. Community Appearance Program 5 cycles/6 weeks 5 cycles /6 weeks 5 cycles/6 weeks 5 cycles /6 weeks 4. Athletic league revenue $55,643 $44,000 $56,800 $50,000 5. Special events revenue $35,966 $30,000 $22,500 $25,000 6. Centers/park pavilion revenue $74,458 $60,000 $62,140 $60,000 7. Leisure Program revenue $8,280 $15,000 $19,450 $16,000 8. Pirates Bay Projected Revenue N/A N/A N/A $716,792 * Pirates Bay Water Park opens May 2010 151 CITY OF BAYTOWN SERVICE LEVEL BUDGET 5000 PARKS & RECREATION Actual Budget Estimated Adopted Acct# Acct Description 2007 -08 2008 -09 2008 -09 2009 -10 7100 Personnel Services 71002 Regular Wages $ 1,132,047 $ 1,430,545 $ 1,322,646 $ 1,485,206 71003 Part Time Wages 172,423 159,757 177,383 584,417 71009 Overtime 109,139 97,603 101,521 109,801 71021 Health & Dental Insurance 212,459 263,625 235,931 267,112 71022 TMRS 196,401 255,728 255,728 277,120 71023 FICA 103,811 124,206 118,340 160,335 71028 Workers Compensation 12,912 15,971 14,648 22,043 71041 Allowances 9,259 9,600 9,527 9,600 Total Personnel Services 1,948,451 2,357,035 2,235,724 2,915,634 7200 Supplies 72001 Office 14,621 14,750 13,811 16,750 72002 Postage 3,714 5,259 4,635 4,800 72004 Printing 2,533 3,550 2,219 4,200 72007 Wearing Apparel 6,672 9,890 8,589 15,740 72016 Motor Vehicle 93,388 136,124 75,758 119,912 72019 Supplies Purchased for Resale - - - 65,000 72021 Minor Tools 8,836 18,450 16,021 18,750 72026 Cleaning & Janitorial 26,323 25,485 23,386 29,485 72028 Swimming Pool Supplies - - - 5,556 72031 Chemical 35,712 50,140 36,098 64,716 72032 Medical 433 500 250 1,100 72041 Educational 72,411 79,680 73,908 78,367 72045 Computer Software Supplies - - - 52,000 72046 Botanical 8,233 7,664 9,189 13,164 Total Supplies 272,876 351,492 263,864 489,540 7300 Maintenance 73001 Land 20,143 32,000 25,257 28,000 73011 Buildings 65,322 58,471 57,812 59,675 73012 Docks & Piers 585 2,350 1,000 2,000 73013 Recreation Equipment 7,336 13,445 12,426 12,500 73021 Filtration Plants - 7,500 6,500 - 73022 Sanitary Sewers 1,000 1,500 1,260 1,000 73025 Streets Sidewalks & Curbs 11,447 7,900 7,388 7,900 73027 Heating & Cooling System (725) 6,000 9,026 9,000 73028 Electrical Maintenance 31,103 33,303 26,809 35,203 73041 Furniture & Fixtures 1,479 3,100 1,020 3,100 73042 Machinery & Equipment 3,931 7,000 6,322 6,500 73043 Motor Vehicles 101,123 88,055 80,486 88,055 73044 Street Signs 4,525 2,000 1,970 2,000 73049 Barricades 1,792 3,500 3,361 3,000 Total Maintenance 249,061 266,124 240,637 257,933 152 CITY OF BAYTOWN SERVICE LEVEL BUDGET 5000 PARKS & RECREATION Actual Budget Estimated Adopted Acct# Acct Description 2007 -08 2008 -09 2008 -09 2009 -10 7400 Services 74001 Communication 74002 Electric Service 74005 Natural Gas 74011 Equipment Rental 74021 Special Services 74029 Service Awards 74036 Advertising 74041 Travel & Reimbursables 74042 Education & Training 74051 Rents 74058 Landfill Fees 74071 Association Dues 74123 Instructor Fees 5,657 Total Services 7500 Sundry Charges 77106 Little League Light Contract Total Sundry & Other Total Operating 8000 Capital Outlay 80001 Furniture & Equip <$5,000 81011 Signs 82011 Building & Improvements 83039 Other Improvements 84041 Furniture & Fixtures 84042 Machinery & Equipment 84043 Motor Vehicles 84052 Heavy Equipment 84061 Other Equipment 85001 Construction 86011 Capital Lease Payments Total Capital Outlay 9000 Other Financing Uses 91351 To Capital Improvement Program Total Other Financing Uses TOTAL DEPARTMENT 4,669 1,031 967 4,413 240,461 291,331 227,525 385,731 22,819 27,925 21,270 33,925 28,631 30,803 28,850 27,813 301,837 285,268 282,604 281,238 - 500 445 4,160 7,363 8,280 8,200 58,280 5,657 15,610 10,714 14,150 3,043 5,225 3,774 8,145 4,052 - 1,756 - 3,705 9,067 8,760 8,667 1,490 2,257 2,438 2,182 4,772 18,000 16,442 17,000 628,499 695,297 613,745 845,704 16,000 24,000 24,000 20,000 16,000 24,000 24,000 20,000 3,114,887 3,693,948 3,377,970 4,528,811 33,438 7,526 7,156 2,000 25,000 25,000 15,000 39,400 38,500 - 5,000 - 6,360 6,360 - 127,320 142,174 138,472 11,000 125,243 112,500 107,654 31,000 - 180,000 194,096 115,000 51,931 25,000 24,973 55,000 177,331 30,000 - 15,000 53,836 - - 12,931 569,099 567,960 542,211 261,931 76,000 76,000 - - $ 3,759,986 $ 4,261,908 $ 3,920,181 $ 4,790,742 153 154 CITY OF BAYTOWN PROGRAM SUMMARY 6000 STERLING MUNICIPAL LIBRARY Program Description The mission of this department is to provide a program of public library service which makes resources available to the citizens for: life -long learning; access to information; a rich and satisfying leisure life. Major Goals • Provide a rich collection of current materials appropriate for recreational reading and listening, for all ages by having current titles and information on current topics • Use a well - trained staff and adequate print and electronic reference resources to provide timely, accurate and useful information for community residents, and provide them with assistance in leaning to use these resources. • Employ services for children, birth through high school, as well as for parents and children together, to assist them in learning to find, evaluate and use information effectively. • Provide a variety of resources and services to assist residents in achieving their personal goals through all phases of their lives. • Increase capacity to serve Spanish - speaking patrons of all ages through programming and collection development. • Enhance Outreach services through the use of technology, increased reference services, convenient access, and programming for all ages. Major Objectives • The percentage of the nonfiction collection published within the last five years will increase by 4% by 2010. • The use /circulation of new books will increase by 3% annually. • At least 75% of Sterling Municipal Library patrons will report a high degree of satisfaction with the book collection. • 90% of participants attending library computer classes will attain increased ability to access information. • The number of individuals trained in information literacy will increase by 20% by 2010 • The number of database users will increase by 10% by 2010. • Use /circulation of non - fiction items will increase by 3% by 2010. • The number of reference transactions will increase by 5% annually. • Participation in programs that promote literacy will increase by 4% annually. • The usage of materials and information that support formal education will increase by 3% annually. 155 Actual Budget Estimated Projected Workload Measures 2007 -08 2008 -09 2008 -09 2009 -10 1. Annual visits to library 362,195 383,000 383,000 395,000 2. Annual circulation 632,017 658,000 658,000 677,500 3. Use of electronic resources N/A N/A N/A N/A 4. Annual reference transactions 57,989 63,000 74,000 74,750 5. Materials added 16,662 21,500 21,500 21,500 6. Registered borrowers 67,755 64,500 62,000 63,800 7. Program attendance 14,470 16,000 12,000 12,000 8. Public service hours of user training 1,583 2,300 2,300 2,300 9. Hours spent servicing user technology N/A N/A N/A N/A 10. Passports issued 3,008 3,100 3,600 3,000 Performance Measures 1. Reference transactions per user visit .16 .16 .19 .19 2. Circulation per user visit 1.7 1.7 1.7 1.7 3. New materials per borrower .36 .36 .4 .4 4. Average circulation per item owned 3.89 3.89 4 4 5. Attendance per program 25 25 25 25 6. Times databases accessed N/A 80,000 28,000 28,000 7. Total Internet hits N/A 2,800,000 100,000 100,000 8. Internet hits - outside Library N/A N/A N/A N/A 9. Passport sales income to City $81,187 $77,500 $90,000 $75,000 155 CITY OF BAYTOWN SERVICE LEVEL BUDGET 6000 STERLING MUNICIPAL LIBRARY Actual Budget Estimated Adopted Acct# Acct Description 2007 -08 2008 -09 2008 -09 2009 -10 7100 Personnel Services 71002 Regular Wages $ 903,495 $ 1,014,983 $ 987,941 $ 1,038,284 71003 Part Time Wages 284,421 300,006 277,805 300,288 71009 Overtime 27,008 35,581 23,645 34,560 71021 Health & Dental Insurance 134,236 134,682 122,943 119,719 71022 TMRS 145,745 175,557 175,557 186,166 71023 FICA 90,180 100,829 96,025 102,472 71028 Workers Compensation 2,719 6,761 4,108 6,067 71041 Allowances 5,023 5,100 5,061 5,100 Total Personnel Services 1,592,827 1,773,499 1,693,085 1,792,656 7200 Supplies 72001 Office 7,531 8,600 8,000 9,000 72002 Postage 12,045 12,000 12,000 13,500 72016 Motor Vehicle 3,108 5,000 1,000 1,500 72021 Minor Tools 9,444 10,000 5,000 10,000 72026 Cleaning & Janitorial 5,808 5,000 5,000 6,000 72041 Educational 13,734 14,000 14,000 14,000 72091 Supplies Reimbursed (23,700) (14,000) (14,000) (14,000) Total Supplies 27,970 40,600 31,000 40,000 7300 Maintenance 73001 Land 13,396 15,000 15,000 16,500 73011 Buildings 29,071 32,600 32,000 35,000 73027 Heating & Cooling System 39,163 18,000 18,000 18,000 73041 Furniture & Fixtures 2,950 5,000 3,500 5,000 73042 Machinery & Equipment 578 1,500 1,500 1,500 73043 Motor Vehicles 4,487 7,000 3,800 5,000 73046 Books 13,258 14,000 14,000 15,500 Total Maintenance 102,903 93,100 87,800 96,500 7400 Services 74001 Communication 2,359 3,100 1,500 1,500 74002 Electric Service 130,027 192,500 192,500 192,500 74005 Natural Gas 23,159 30,000 30,000 30,000 74011 Equipment Rental 48,549 45,000 43,000 45,000 74021 Special Services 831 750 750 750 74041 Travel & Reimbursables 8,556 8,000 8,000 9,000 74042 Education & Training 4,026 4,000 4,000 5,000 74051 Rents - 850 880 900 74071 Association Dues 708 1,250 1,000 1,250 74088 Library - HALAN 80,601 81,600 81,600 87,000 Total Services 298,816 367,050 363,230 372,900 Total Operating 2,022,516 2,274,249 2,175,115 2,302,056 156 CITY OF BAYTOWN SERVICE LEVEL BUDGET 6000 STERLING MUNICIPAL LIBRARY Actual Budget Estimated Adopted Acct# Acct Description 2007 -08 2008 -09 2008 -09 2009 -10 8000 Capital Outlay 84041 Furniture & Fixtures 84046 Books 86011 Capital Lease Payments Total Capital Outlay TOTAL DEPARTMENT 8,291 - - 208,434 220,000 220,000 220,000 53,594 60,339 60,339 57,589 270,319 280,339 280,339 292,589 $ 2,292,835 $ 2,554,588 $ 2,455,454 $ 2,594,645 157 158 CITY OF BAYTOWN SERVICE LEVEL BUDGET 9010 TRANSFERS OUT This cost center represents funding to other funds and costs allocation for operating services. Actual Budget Estimated Adopted kcct# Acct Description 2007 -08 2008 -09 2008 -09 2009 -10 9000 Other Financing Uses 91291 To Emergency Management 91298 To Wetland Research Center 91351 To Capital Improvement Program 91401 ToGO1S 91450 To Accrued Leave - General Fund 91500 To Solid Waste Fund 91520 To Water & Sewer Fund 91550 To Garage Fund 91552 To Warehouse Operations 91560 To Medical Benefits Fund Total Other Financing Uses TOTAL DEPARTMENT $ 274,165 $ 8,625 $ 8,625 $ 9,350 150,000 150,000 173,641 185,324 5,539,000 539,000 539,000 539,000 - 120,900 227,491 - 937,216 850,000 850,000 850,000 - - 100,000 25,000 29,545 - - - 54,568 2,382 2,382 2,382 23,760 49,188 49,188 23,760 - - 230,396 - 7,008,254 1,720,095 2,180,723 1,634,816 $ 7,008,254 $ 1,720,095 $ 2,180,723 $ 1,634,816 159 160 CITY OF BAYTOWN GENERAL DEBT SERVICE FUND 401 BUDGET SUMMARY BY FUND BEGINNING BALANCE Add: Current Ad Valorem Taxes Delinquent Ad Valorem Taxes Penalty and Interest Interest in Investments Transfer In from W&S Transfer In from General Fund Transfer In from MDD Transfer In from CCPD LT Liab Actual Budget Estimated Adopted 2007 -08 2008 -09 22008 -09 2009 -10 $ 922,397 $ 839,691 $ 596,117 $ 1,457,061 6,402,285 7,867,000 8,100,000 8,217,376 269,512 205,000 224,000 230,000 I54,904 80,000 114,190 125,000 40,607 30,000 32,870 21,600 475,494 471,226 920,016 471,508 - - 227,491 - - - - 459,600 736,560 - - - Total Revenues 8,079,362 8,6533,226 9,618,567 9,525,084 FUNDS AVAILABLE FOR DEBT SERVICE Deduct: Principal Payments Interest Payments Paying Agent Fees Arbitrage Calculation 9,001,759 9,492,917 10,214,684 10,982,145 5,780,000 5,660,000 5,660,000 6,398,214 2,595,458 3,072,623 3,072,623 2,969,398 5,384 5,000 5,000 5,000 24,800 20,000 20,000 20,000 Total Deductions 8,405,642 8,757,623 8,757,623 9,392,612 ENDING BALANCE $ 596,117 $ 735,294 $ 1,457,061 $ 1,589,533 Tax Rate Allocation Between Operating & Debt 41.93% 058.07% 1E Operations and Maintenance ■ Interest and Sinking W CITY OF BAYTOWN ASSESSED VALUATION, ESTIMATED AD VALOREM COLLECTIONS & AD VALOREM TAX RATE DISTRIBUTION Fiscal Year 2008 -09 Taxable Assessed Value at 6/30/09 Estimated Growth: Subtract TIRZ increment Estimated Growth Taxable Assessed Valuation for Fiscal Year 2009 -10 (estimated) Tax Rate per $100 Valuation Estimated Tax Levy ** Estimated Collections TOTAL FUNDS AVAILABLE Estimates $ 2,642,227,057 (21,292,832) 2,620,934,225 0.78703 20,627,539 95.0% $ 19,596,162 TAX RATE PER $100 Adopted Actual Actual Adopted Allocation Rate Rate Rate of Rate Adopted Adopted Distribution 2007 -08 2008 -09 2009 -10 2009 -10 2009 -10 Maintenance and Operations (M &O) $0.45700 $ 0.45700 $ 0.45700 58.07% $ 11,378,786 Interest and Sinking (I &S) $0.28003 $ 0.33003 $ 0.33003 41.93% 8,217,376 Totals $0.73703 $ 0.78703 $ 0.78703 100% $ 19,596,162 ** Each year, the estimated tax levy may be different than the actual tax levy approved and adopted by the City Council. This difference is primarily due to delays in receiving the certified roll from the Harris County Appraisal District. Certified rolls are required to be submitted to the City by July 25th or as soon thereafter as practicable. The City traditionally receives the certified rolls in mid August. This delay hinders the City's ability to finalize budget estimates for ad valorem taxes in a timely manner. 162 CITY OF BAYTOWN ASSESSED VALUATIONS, TAX LEVY AND COLLECTIONS (Last Ten Fiscal Years) Rate Current Year Percent Fiscal Taxable Per $100 Tax Taxes Collected Year Value Valuation Levied Collected Current Year 1999 -00 $ 2,150,312,510 $ 0.73703 $ 15,848,448 $ 15,283,573 96.4% 2000 -01 1,625,552,540 0.73703 11,980,810 11,453,519 95.6% 2001 -02 1,796,088,449 0.73703 13,237,711 12,570,268 95.0% 2002 -03 1,855,753,110 0.73703 13,677,457 13,017,092 95.2% 2003 -04 1,976,644,620 0.73703 14,568,464 13,873,882 95.2% 2004 -05 2,077,364,360 0.73703 15,310,799 14,545,259 95.0% 2005 -06 2,146,739,345 0.73703 15,822,113 14,937,709 94.4% 2006 -07 2,270,656,839 0.73703 16,735,422 15,801,774 94.4% 2007 -08 2,469,616,010 0.73703 18,201,811 17,584,253 96.6% 2008 -09 * 2,642,227,057 0.78703 20,795,120 20,076,918 96.5% * as of 06/30/2009 163 CITY OF BAYTOWN GENERAL LONG TERM DEBT PRINCIPAL AND INTEREST REQUIREMENTS As of October 1, 2009 Fiscal Interest Interest Year Principal Due 211 Due 811 Interest Total 2010 $ 6,245,000 $ 1,346,927 $ 1,201,529 $ 2,548,455 S 8,793,455 2011 6,560,000 1,201,529 1,048,469 2,249,998 8,809,998 2012 5,505,000 1,048,469 925,239 1,973,709 7,478,709 2013 3,475,000 925,239 850,270 1,775,509 5,250,509 2014 3,630,000 850,270 772,483 1,622,753 5,252,753 2015 3,835,000 772,483 689,949 1,462,432 5,297,432 2016 3,790,000 689,949 606,308 1,296,257 5,086,257 2017 3,570,000 606,308 527,257 1,133,565 4,703,565 2018 3,280,000 527,257 453,694 980,951 4,260,951 2019 2,720,000 453,694 393,762 847,456 3,567,456 2020 2,855,000 393,762 329,754 723,516 3,578,516 2021 2,685,000 329,754 269,171 598,925 3,283,925 2022 2,830,000 269,171 204,782 473,953 3,303,953 2023 2,390,000 204,782 152,064 356,846 2,746,846 2024 1,935,000 152,064 109,525 261,589 2,196,589 2025 1,665,000 109,525 73,675 183,200 1,848,200 2026 1,315,000 73,675 44,663 118,338 1,433,338 2027 970,000 44,663 22,838 67,500 1,037,500 2028 1,015,000 22,838 - 22,838 1,037,838 S 60,270,000 $ 10,022,356 $ 8,675,430 $ 18,697,786 $ 78,967,786 164 Annual Debt Service Requirements $9.00 $8.00 - ■ Principal a Interesl $7.00 0 $6.00 i a $5.00 C E w $4.00 a $3.00 V $2.00 $1.00 5- o - N e� O Vi v n 00 a o N r7 •r Vi e n op o N e e o e o e e o 0 o e o 0 N N ry N N N N N N N N N N 0 o e o 0 N N N N N Fiscal Year 164 CITY OF BAYTOWN GENERAL LONG TERM DEBT SCHEDULE OF FISCAL YEAR 2009 -10 REQUIREMENTS Principal Principal & Interest Principal Amount of Outstanding Requirements for 2009 -10 Outstanding Series Obligation Issue Oct. 1, 2009 Principal Interest Total Sept. 30, 2010 1998 Tax & Revenue Cert. of Oblig. 1998 General Obligation & Refd 2000 Certificate of Obligation 2002 General Obligation 2002 General Obligation Refd 2002 Marina Improvement Refd 2003 General Obligation 2004 General Obligation 2005 General Obligation 2005A General Obligation Refd 2006 General Obligation 2007A Certificate of Obligation 2008 General Obligation Total S 15,060,000 $ 5,155,000 S 465,000 S 241,324 S 706,324 $ 4,690,000 15,235,000 4,385,000 1,450,000 175,465 1,625,465 2,935,000 4,000,000 595,000 185,000 26,354 211,354 410,000 7,010,000 5,315,000 295,000 266,313 561,313 5,020,000 11,610,000 3,945,000 1,615,000 161,569 1,776,569 2,330,000 3,020,000 1,065,000 340,000 44,188 384,188 725,000 7,355,000 5,750,000 300,000 239,025 539,025 5,450,000 4,705,000 3,850,000 190,000 174,888 364,888 3,660,000 5,060,000 4,535,000 180,000 176,605 356,605 4,355,000 7,740,000 7,270,000 530,000 290,658 820,658 6,740,000 5,215,000 4,780,000 190,000 206,388 396,388 4,590,000 1,000,000 840,000 90,000 30,369 120,369 750,000 12,890,000 12,785,000 415,000 515,313 930,313 12,475,000 S 60,270,000 S 6,245,000 S 2,548,459 S 8,793,459 S 54,130,000 Projected Debt Issuance - Cert. of Oblig. S 10,000,000 S 10,000,000 S - S 262,500 S 262,500 S 10,000,000 Energy Performance Lease Purchase Agreement S 3,430,293 S 3,430,293 S 153,214 $ 158,439 S 311,653 S 3,277,079 Total S 73,700,293 $ 6,398,214 $ 2,969,398 $ 9,367,612 S 67,407,079 165 CITY OF BAYTOWN GENERAL DEBT SERVICE FUND STATEMENT OF BONDED INDEBTEDNESS Fiscal Year 2009 -10 Fiscal Interest Principal Interest Interest Total Annual Principal Year Rate Due 02101 Due 02/01 Due 08/01 Interest Requirement Outstandin Tax & Revenue Cert. of Obli . 4.60% 465,000 126,009 115,314 $ 15,060,000 Series 1998 2011 4.70% Date of Issue - May 15, 1998 103,799 Term - 20 Years 709,114 4,200,000 2012 4.80% 510,000 103,799 91,559 $ 15,060,000 1999 4.50% $ 730,000 $ 508,984 $ 341,454 S 850,438 $ 1,580,438 14,330,000 2000 4.50% 815,000 341,454 323,117 664,571 1,479,571 13,515,000 2001 4.50% 850,000 323,117 303,992 627,109 1,477,109 12,665,000 2002 4.50% 885,000 303,992 284,079 588,071 1,473,071 11,780,000 2003 4.50% 920,000 284,079 263,379 547,459 1,467,459 10,860,000 2004 4.50% 965,000 263,379 241,667 505,046 1,470,046 9,895,000 2005 4.50% 1,005,000 241,667 219,054 460,721 1,465,721 8,890,000 2006 4.50% 1,050,000 219,054 195,429 414,484 1,464,484 7,840,000 2007 6.00% 1,095,000 195,429 162,579 358,009 1,453,009 6,745,000 2008 4.60% 1,145,000 162,579 136,244 298,824 1,443,824 5,600,000 2009 4.60% 445,000 136,244 126,009 262,254 707,254 5 155 000 2010 4.60% 465,000 126,009 115,314 241,324 706,324 I f 4,690,000 2011 4.70% 490,000 115,314 103,799 219,114 709,114 4,200,000 2012 4.80% 510,000 103,799 91,559 195,359 705,359 3,690,000 2013 4.88% 540,000 91,559 78,397 169,956 709,956 3,150,000 2014 4.88% 565,000 78,397 64,625 143,022 708,022 2,585,000 2015 5.00% 600,000 64,625 49,625 114,250 714,250 1,985,000 2016 5.00% 630,000 49,625 33,875 83,500 713,500 1,355,000 2017 5.00% 660,000 33,875 17,375 51,250 711,250 695,000 2018 5.00% 695,000 17,375 - 17,375 712,375 - $ 15,060,000 $ 3,660,560 $ 3,151,576 $ 6,812,135 $ 21,872,135 166 CITY OF BAYTOWN GENERAL DEBT SERVICE FUND STATEMENT OF BONDED INDEBTEDNESS Fiscal Year 2009 -10 Fiscal Interest Principal Interest Interest Total Annual Principal Year Rate Due 02101 Due 02101 Due 08101 Interest Requirement Outstanding General Obligation & Rerd $ 15,235,000 Series 1998 Date of Issue - July 1, 1998 Term - 17 Years $ 15,235,000 1999 4.500% $ 130,000 $ 400,086 $ 340,494 $ 740,580 $ 870,580 15,105,000 2000 4.500% 110,000 340,494 338,294 678,788 788,788 14,995,000 2001 4.500% 115,000 338,294 335,965 674,259 789,259 14,880,000 2002 4.500% 1,105,000 335,965 313,036 649,001 1,754,001 13,775,000 2003 4.500% 1,110,000 313,036 289,726 602,763 1,712,763 12,665,000 2004 4.500% 1,395,000 289,726 259,734 549,460 1,944,460 11,270,000 2005 4.500% 1,455,000 259,734 227,724 487,458 1,942,458 9,815,000 2006 4.500% 1,580,000 227,724 192,569 420,293 2,000,293 8,235,000 2007 6.000% 1,140,000 192,569 166,919 359,488 1,499,488 7,095,000 2008 4.600% 1,325,000 166,919 136,444 303,363 1,628,363 5,770,000 2009 4.600% 1,385,000 136,444 104,589 241,033 1,626,033 4,385,000 2010 4.600% 1,450,000 104,589 70,876 175,465 1,625,465 2,935,000 2011 4.700% 1,525,000 70,876 34,658 105,534 1,630,534 1,410,000 2012 4.800% 790,000 34,658 15,500 50,158 840,158 620,000 2013 4.875% 195,000 15,500 10,625 26,125 221,125 425,000 2014 4.875% 205,000 10,625 5,500 16,125 221,125 220,000 2015 5.000% 220,000 5,500 - 5,500 225,500 - $ 15,235,000 $ 3,242,738 $ 2,842,651 $ 6,085,389 $ 21,320,389 Certificate of Obligation S 4,000,000 Series 2000 Date of Issue - April 1, 2000 Term - 20 Years $ 4,000,000 2000 6.00% $ - $ - $ 74,237 $ 74,237 $ 74,237 4,000,000 2001 6.00% 50,000 111,355 109,855 221,210 271,210 3,950,000 2002 6.00% 110,000 109,855 106,555 216,410 326,410 3,840,000 2003 6.00% 120,000 106,555 102,955 209,510 329,510 3,720,000 2004 6.00% 130,000 102,955 99,055 202,010 332,010 3,590,000 2005 6.00% 135,000 99,055 34,644 133,699 268,699 3,455,000 2006 6.00% 140,000 34,644 30,444 65,088 205,088 1,085,000 2007 6.00% 150,000 30,444 25,944 56,388 206,388 935,000 2008 6.00% 165,000 25,944 20,994 46,938 211,938 770,000 2009 6.00% 175,000 20,994 15,744 36,738 211,738 595,000 2010 5.55% 185,000 15,744 10,610 26,354 211,354 410,000 2011 5.15% 200,000 10,610 5,460 16,070 216,070 210,000 2012 5.20% 210,000 5,460 - 5,460 215,460 - $ 1,770,000 $ 673,614 S 636,495S 1,310,112 $ 3,080,112 167 CITY OF BAYTOWN GENERAL DEBT SERVICE FUND STATEMENT OF BONDED INDEBTEDNESS Fiscal Year 2009 -10 Fiscal Interest Principal Interest Interest Total Annual Principal Year Rate Due 02101 Due 02101 Due 08101 Interest Requirement Outstanding General Obligation $ 7,010,000 Series 2002 Date of Issue - December 1, 2001 Term - 20 Years General Obligation Refunding $ 11,610,000 Series 2002 Date of Issue - December 1, 2001 Term - 10 Years $ 7,010,000 2002 S - $ - $ 240,538 $ 240,538 S 240,538 7,010,000 2003 5.00% 205,000 180,403 175,278 355,681 560,681 6,805,000 2004 5.00% 220,000 175,278 169,778 345,056 565,056 6,585,000 2005 5.00% 230,000 169,778 164,028 333,806 563,806 6,355,000 2006 5.00% 240,000 164,028 158,028 322,056 562,056 6,115,000 2007 5.25% 255,000 158,028 151,334 309,363 564,363 5,860,000 2008 5.25% 265,000 151,334 144,378 295,713 560,713 5,595,000 2009 5.25% 280,000 144,378 137,028 281,406 561,406 5,315,000 2010 5.25% 295,000 137,028 129,284 266,313 561,313 5,020,000 2011 5.25% 315,000 129,284 121,016 250,300 565,300 4,705,000 2012 4.75% 330,000 121,016 113,178 234,194 564,194 4,375,000 2013 4.85% 345,000 113,178 104,812 217,990 562,990 4,030,000 2014 4.90% 360,000 104,812 95,992 200,804 560,804 3,670,000 2015 5.00% 380,000 95,992 86,492 182,484 562,484 3,290,000 2016 5.00% 400,000 86,492 76,492 162,984 562,984 2,890,000 2017 5.13% 420,000 76,492 65,729 142,221 562,221 2,470,000 2018 5.13% 445,000 65,729 54,326 120,056 565,056 2,025,000 2019 5.25% 465,000 54,326 42,120 96,446 561,446 1,560,000 2020 5.40% 490,000 42,120 28,890 71,010 561,010 1,070,000 2021 5.40% 520,000 28,890 14,850 43,740 563,740 550,000 2022 5.40% 550,000 14,850 - 14,850 564,850 - $ 7,010,000 $ 2,213,438 $ 2,273,572 $ 4,487,010 $ 11,497,011 General Obligation Refunding $ 11,610,000 Series 2002 Date of Issue - December 1, 2001 Term - 10 Years 168 S 11,610,000 2002 $ - $ - S 398,742 $ 398,742 $ 398,742 11,610,000 2003 5.00% 875,000 299,056 277,181 576,238 1,451,238 10,735,000 2004 5.00% 785,000 277,181 257,556 534,738 1,319,738 9,950,000 2005 5.00% 830,000 257,556 236,806 494,363 1,324,363 9,120,000 2006 5.00% 815,000 236,806 216,431 453,238 1,268,238 8,305,000 2007 5.25% 1,380,000 216,431 180,206 396,638 1,776,638 6,925,000 2008 5.25% 1,450,000 180,206 142,144 322,350 1,772,350 5,475,000 2009 5.25% 1,530,000 142,144 101,981 244,125 1,774,125 3,945,000 2010 5.25% 1,615,000 101,981 59,588 161,569 1,776,569 2,330,000 2011 5.25% 1,700,000 59,588 14,963 74,550 1,774,550 630,000 2012 4.75% 630,000 14,963 - 14,963 644,963 - $ 11,610,000 $ 1,785,913 $ 1,885,598 $ 3,671,510 $ 15,281,514 168 CITY OF BAYTOWN GENERAL DEBT SERVICE FUND STATEMENT OF BONDED INDEBTEDNESS Fiscal Year 2009 -10 Fiscal Interest Principal Interest Interest Total Annual Principal Year Rate Due 02101 Due 02101 Due 08101 Interest Requirement Outstanding Marina Improvement Refunding S $ 3,02o,0oU Series 2002 Date of Issue - March 1, 2003 Date of Issue - December t, 2001 Term - 20 Years Term - 10 Years S S 3,020,000 2002 $ - $ - $ 94,680 S 94,680 $ 94,680 3,020,000 2003 4.50% 245,000 71,010 65,498 136,508 381,508 2,775,000 2004 4.50% 255,000 65,498 59,760 125,258 380,258 2,520,000 2005 4.50% 265,000 59,760 53,798 113,558 378,558 2,255,000 2006 4.50% 275,000 53,798 47,610 101,408 376,408 1,980,000 2007 4.50% 290,000 47,610 41,085 88,695 378,695 1,690,000 2008 4.70% 305,000 41,085 33,918 75,003 380,003 1,385,000 2009 4.80% 320,000 33,918 26,238 60,155 380,155 1,065,000 2010 4.88% 340,000 26,238 17,950 44,188 384,188 725,000 2011 4.90% 350,000 17,950 9,375 27,325 377,325 375,000 2012 5.00% 375,000 9,375 - 9,375 384,375 - 4.00% $ 3,020,000 $ 426,240 $ 449,910 $ 876,150 S 3,896,153 2015 General Obligation S 7,355,000 Series 2003 Date of Issue - March 1, 2003 Term - 20 Years S 7,355,000 2003 S - S - S 132,853 S 132,853 S 132,853 7,355,000 2004 5.00% 250,000 159,424 153,174 312,598 562,598 7,105,000 2005 5.00% 255,000 153,174 146,799 299,973 554,973 6,850,000 2006 3.60% 260,000 146,799 142,119 288,918 548,918 6,590,000 2007 5.00% 270,000 142,119 135,369 277,488 547,488 6,320,000 2008 5.00% 280,000 135,369 128,369 263,738 543,738 6,040,000 2009 4.38% 290,000 128,369 122,025 250,394 540,394 5,750,000 2010 3.35% 300,000 122,025 117,000 239,025 539,025 5,450,000 2011 3.60% 310,000 117,000 111,420 228,420 538,420 5,140,000 2012 3.70% 325,000 111,420 105,408 216,828 541,828 4,815,000 2013 3.80% 340,000 105,408 98,948 204,355 544,355 4,475,000 2014 4.00% 355,000 98,948 91,848 190,795 545,795 4,120,000 2015 4.10% 375,000 91,848 84,160 176,008 551,008 3,745,000 2016 4.20% 390,000 84,160 75,970 160,130 550,130 3,355,000 2017 4.30% 410,000 75,970 67,155 143,125 553,125 2,945,000 2018 4.40% 430,000 67,155 57,695 124,850 554,850 2,515,000 2019 4.40% 455,000 57,695 47,685 105,380 560,380 2,060,000 2020 4.50% 475,000 47,685 36,998 84,683 559,683 1,585,000 2021 4.60% 500,000 36,998 25,498 62,495 562,495 1,085,000 2022 4.70% 530,000 25,498 13,043 38,540 568,540 555,000 2023 4.70% 555,000 13,043 - 13,043 568,043 - S 7,355,000 S 1,920,103 S 1,893,532 $ 3,813,634 S 11,168,639 169 CITY OF BAYTOWN GENERAL DEBT SERVICE FUND STATEMENT OF BONDED INDEBTEDNESS Fiscal Year 2009 -10 Fiscal Interest Principal Interest Interest Total Annual Principal Year Rate Due 02/01 Due 02/01 Due 08 /01 Interest Requirement Outstanding General Obligation S 4,705,000 Series 2004 Date of Issue - June 1, 2004 Term - 20 Years S 4,705,000 2005 6.00% $ 140,000 S 154,592 $ 111,744 $ 266,335 $ 406,335 4,565,000 2006 6.00% 175,000 111,744 106,494 218,238 393,238 4,390,000 2007 6.00% 175,000 106,494 101,244 207,738 382,738 4,215,000 2008 6.00% 180,000 101,244 95,844 197,088 377,088 4,035,000 2009 6.00% 185,000 95,844 90,294 186,138 371,138 3,850,000 2010 6.00% 190,000 90,294 84,594 174,888 364,888 3,660,000 2011 4.50% 195,000 84,594 80,206 164,800 359,800 3,465,000 2012 4.00% 205,000 80,206 76,106 156,313 361,313 3,260,000 2013 4.00% 210,000 76,106 71,906 148,013 358,013 3,050,000 2014 4.15% 220,000 71,906 67,341 139,248 359,248 2,830,000 2015 4.30% 230,000 67,341 62,396 129,738 359,738 2,600,000 2016 4.45% 240,000 62,396 57,056 119,453 359,453 2,360,000 2017 4.55% 250,000 57,056 51,369 108,425 358,425 2,110,000 2018 4.65% 260,000 51,369 45,324 96,693 356,693 1,850,000 2019 4.70% 275,000 45,324 38,861 84,185 359,185 1,575,000 2020 4.80% 285,000 38,861 32,021 70,883 355,883 1,290,000 2021 4.90% 300,000 32,021 24,671 56,693 356,693 990,000 2022 4.95% 315,000 24,671 16,875 41,546 356,546 675,000 2023 5.00% 330,000 16,875 8,625 25,500 355,500 345,000 2024 5.00% 345,000 8,625 - 8,625 353,625 - $ 4,705,000 $ 1,377,563 $ 1,222,971 S 2,600,534 $ 7,305,540 General Obligation $ 5,060,000 Series 2005 Date of Issue - March 1, 2005 Term - 20 Years S 5,060,000 2006 4.00% S 35,000 S 184,438 S 99,903 S 284,340 S 319,340 5,025,000 2007 4.00% 155,000 99,903 96,803 196,705 351,705 4,870,000 2008 4.00% 165,000 96,803 93,503 190,305 355,305 4,705,000 2009 4.00% 170,000 93,503 90,103 183,605 353,605 4,535,000 2010 4.00% 180,000 90,103 86,503 176,605 356,605 4,355,000 2011 4.00% 190,000 86,503 82,703 169,205 359,205 4,165,000 2012 4.00% 205,000 82,703 78,603 161,305 366,305 3,960,000 2013 4.00% 215,000 78,603 74,303 152,905 367,905 3,745,000 2014 4.00% 225,000 74,303 69,803 144,105 369,105 3,520,000 2015 3.50% 240,000 69,803 65,603 135,405 375,405 3,280,000 2016 3.60% 255,000 65,603 61,013 126,615 381,615 3,025,000 2017 3.75% 265,000 61,013 56,044 117,056 382,056 2,760,000 2018 3.80% 280,000 56,044 50,724 106,768 386,768 2,480,000 2019 3.90% 300,000 50,724 44,874 95,598 395,598 2,180,000 2020 4.00% 315,000 44,874 38,574 83,448 398,448 1,865,000 2021 4.00% 335,000 38,574 31,874 70,448 405,448 1,530,000 2022 4.10% 350,000 31,874 24,699 56,573 406,573 1,180,000 2023 4.10% 370,000 24,699 17,114 41,813 411,813 810,000 2024 4.20% 395,000 17,114 8,819 25,933 420,933 415,000 2025 4.25% 415,000 8,819 - 8,819 423,819 - S 5,060,000 S 1,355,995 S 1,171,558 S 2,527,556 $ 7,587,556 170 CITY OF BAYTOWN GENERAL DEBT SERVICE FUND STATEMENT OF BONDED INDEBTEDNESS Fiscal Year 2009 -10 Fiscal Interest Principal Interest Interest Total Annual Principal Year Rate Due 02101 Due 02101 Due 08101 Interest Requirement Outstanding General Obligation Refunding 3.75% 530,000 150,298 140,360 290,658 $ 7,740,000 Series 2005A 2011 4.00% Date of Issue -Aril 1, 2005 140,360 Term - 15 Years 269,620 Fiscal Interest Principal Interest Interest Total Total Debt Balance of Year Rate Due 211 Due 211 Due 811 Interest for Fiscal Yr Principal 1,020,620 4,200,000 2014 4.00% 860,000 89,560 72,360 $ 7,740,000 2005 0.00% $ - $ - $ 105,390 $ 105,390 $ 105,390 7,740,000 2006 3.00% 55,000 158,085 157,260 315,345 370,345 7,685,000 2007 3.00% 60,000 157,260 156,360 313,620 373,620 7,625,000 2008 3.00% 60,000 156,360 155,460 311,820 371,820 7,565,000 2009 3.50% 295,000 155,460 150,298 305,758 600,758 7 270 000 2010 3.75% 530,000 150,298 140,360 290,658 820,658 I f 6,740,000 2011 4.00% 555,000 140,360 129,260 269,620 824,620 6,185,000 2012 4.00% 1,160,000 129,260 106,060 235,320 1,395,320 5,025,000 2013 4.00% 825,000 106,060 89,560 195,620 1,020,620 4,200,000 2014 4.00% 860,000 89,560 72,360 161,920 1,021,920 3,340,000 2015 4.00% 910,000 72,360 54,160 126,520 1,036,520 2,430,000 2016 4.50% 950,000 54,160 32,785 86,945 1,036,945 1,480,000 2017 4.38% 600,000 32,785 19,660 52,445 652,445 880,000 2018 4.40% 280,000 19,660 13,500 33,160 313,160 600,000 2019 4.50% 290,000 13,500 6,975 20,475 310,475 310,000 2020 4.50% 310,000 6,975 - 6,975 316,975 - 2020 $ 7,740,000 $ 1,442,143 $ 1,389,448 $ 2,831,591 $ 10,571,591 2,120,000 General Obligation $ 5,215,000 Series 2006 Date of Issue - March 1, 2006 Term - 20 Years 2007 2008 2009 6.00% $ 6.00% 6.00% 80,000 $ 175,000 180,000 217,903 $ 116,456 111,206 116,456 $ 111,206 105,806 334,359 $ 227,663 217,013 $ 414,359 402,663 397,013 5,215,000 5,135,000 4,960,000 4,780,000 2010 5.50% 190,000 105,806 100,581 206,388 396,388 4,590,000 2011 5.50% 200,000 100,581 95,081 195,663 395,663 4,390,000 2012 5.50% 210,000 95,081 89,306 184,388 394,388 4,180,000 2013 5.00% 220,000 89,306 83,806 173,113 393,113 3,960,000 2014 4.00% 230,000 83,806 79,206 163,013 393,013 3,730,000 2015 4.00% 240,000 79,206 74,406 153,613 393,613 3,490,000 2016 4.00% 250,000 74,406 69,406 143,813 393,813 3,240,000 2017 4.00% 260,000 69,406 64,206 133,613 393,613 2,980,000 2018 4.00% 275,000 64,206 58,706 122,913 397,913 2,705,000 2019 4.13% 285,000 58,706 52,828 111,534 396,534 2,420,000 2020 4.25% 300,000 52,828 46,453 99,281 399,281 2,120,000 2021 4.25% 315,000 46,453 39,759 86,213 401,213 1,805,000 2022 4.25% 330,000 39,759 32,747 72,506 402,506 1,475,000 2023 4.38% 345,000 32,747 25,200 57,947 402,947 1,130,000 2024 4.38% 360,000 25,200 17,325 42,525 402,525 770,000 2025 4.50% 375,000 17,325 8,888 26,213 401,213 395,000 2026 4.50% 395,000 8,888 - 8,888 403,888 - $ 5,215,000 $ 1,489,278 $ 1,271,375 $ 2,760,659 $ 7,975,659 fi71 CITY OF BAYTOWN GENERAL DEBT SERVICE FUND STATEMENT OF BONDED INDEBTEDNESS Fiscal Year 2009 -10 Fiscal Interest Principal Interest Interest Total Annual Principal Year Rate Due 02/01 Due 02/01 Due 08/01 Interest Requirement Outstanding General Obligation $ 11000,000 Series 2007A Date of Issue - April 19, 2007 Term - 10 Years 2008 2009 3.82% S 3.82% 70,000 S 90,000 29,923 S 17,763 17,763 S 16,044 47,686 S 33,807 S 117,686 123,807 1,000,000 930,000 840,000 2010 3.82% 90,000 16,044 14,325 30,369 120,369 750,000 2011 3.82% 95,000 14,325 12,511 26,836 121,836 655,000 2012 3.82% 100,000 12,511 10,601 23,111 123,111 555,000 2013 3.82% 105,000 10,601 8,595 19,196 124,196 450,000 2014 3.82% 105,000 8,595 6,590 15,185 120,185 345,000 2015 3.82% 110,000 6,590 4,489 11,078 121,078 235,000 2016 3.82% 115,000 4,489 2,292 6,781 121,781 120,000 2017 3.82% 120,000 2,292 - 2,292 122,292 - 4.00% $ 1,000,000 $ 123,131 $ 93,208 $ 216,341 $ 1,216,341 2014 General Obligation S 12,890,000 Series 2008 Date of Issue - February 15, 2008 Term - 20 Years Fiscal Interest Principal Interest Interest Total Total Debt Balance of Year Rate Due 2/1 Due 2/1 Due 8/1 Interest for Fiscal Yr Principal S 12,890,000 2009 3.00% S 105,000 $ 504,283 S 260,769 S 765,052 $ 870,052 12,785,000 2010 3.00% 415,000 260,769 254,544 515,313 930,313 12,370,000 2011 3.00% 435,000 254,544 248,019 502,563 937,563 11,935,000 2012 4.00% 455,000 248,019 238,919 486,938 941,938 11,480,000 2013 4.00% 480,000 238,919 229,319 468,238 948,238 11,000,000 2014 4.00% 505,000 229,319 219,219 448,538 953,538 10,495,000 2015 4.00% 530,000 219,219 208,619 427,838 957,838 9,965,000 2016 4.00% 560,000 208,619 197,419 406,038 966,038 9,405,000 2017 4.00% 585,000 197,419 185,719 383,138 968,138 8,820,000 2018 4.00% 615,000 185,719 173,419 359,138 974,138 8,205,000 2019 4.00% 650,000 173,419 160,419 333,838 983,838 7,555,000 2020 4.00% 680,000 160,419 146,819 307,238 987,238 6,875,000 2021 4.00% 715,000 146,819 132,519 279,338 994,338 6,160,000 2022 4.00% 755,000 132,519 117,419 249,938 1,004,938 5,405,000 2023 4.13% 790,000 117,419 101,125 218,544 1,008,544 4,615,000 2024 4.25% 835,000 101,125 83,381 184,506 1,019,506 3,780,000 2025 1.43% 875,000 83,381 64,788 148,169 1,023,169 2,905,000 2026 4.38% 920,000 64,788 44,663 109,450 1,029,450 1,985,000 2027 4.50% 970,000 44,663 22,838 67,500 1,037,500 1,015,000 2028 4.50% 1,015,000 22,838 - 22,838 1,037,838 - S 12,890,000 S 3,594,214 $ 3,089,931 $ 6,684,153 S 19,574,153 172 CITY OF BAYTOWN ORGANIZATION CHART HOTEL/MOTEL FUND City Council 11 City Manager 11 Deputy City Manager Hotel/Motel Fund BAYTOWN 173 CITY OF BAYTOWN HOTEL/MOTEL FUND 232 BUDGET SUMMARY BY FUND Actual Budget Estimated Adopted 2007 -08 2008 -09 2008 -09 2009 -10 Revenues Hotel/Motel Occupancy Tax $ 792,403 $ 718,400 $ 819,600 $ 885,600 Participation Fees 13,674 10,590 13,110 13,240 Interest Income 52,210 50,000 32,700 30,000 Miscellaneous 1,028 - - - Total Revenues 859,315 778,990 865,410 928,840 Expenditures Personnel Services 29,249 108,029 89,213 97,755 Supplies 16,341 38,385 35,574 38,104 Maintenance 1,261 12,141 1,600 12,141 Services 362,444 566,557 449,144 519,563 Sundry 400 650 650 650 Miscellaneous - - - - Total Operating. 409,695 725,762 576,181 668,213 Capital Outlay 51,542 822,078 653,509 852,220 Transfers Out - General Fund 24,725 - 7,974 42,870 Unforeseen/New Initiatives - 454,900 - 600,000 Total Expenditures 485,962 2,002,740 1,237,664 2,163,303 Excess (Deficit) Revenues Over Expenditures Fund Balance - Beginning Fund Balance - Ending No. of Working Capital Days 373,353 (1,223,750) (372,254) (1,234,463) 1,373,904 1,529,910 1.747,257 1,375,003 $ 1,747,257 $ 306,160 $ 1,375,003 $ 140,540 1,312 56 406 24 Hotel Motel Tax Fund Expenditure by Function Historical 14 °!a Promotional 82% Bay Communities 4 % Ann, 4 % 174 CITY OF BAYTOWN PROGRAM SUMMARY 5030 HOTEUMOTEL FUND Program Description The Hotel/Motel Occupancy Tax provides a significant source of revenue for programs and facilities that increase tourism. Major Goals • Provide activities and promotions to enhance tourist participation within the City of Baytown. • Provide support for programs that enrich the quality of life for citizens by cultivating an appreciation in the Arts and historical presentation. Major Objectives • Continue upgrade and maintenance of facilities. • Provide related advertising and promotions. • Develop a public relations /media campaign that effectively promotes the resources of the community. • Enhance Baytown's image by promoting the City's environmental resources. Expenditures by Function Actual 2007 -08 Budget 2008 -09 Estimated 2008 -09 Adopted 2009 -10 50310 Arts $ 7,918 $ 79,053 $ 60,504 $ 85,558 50320 Promotional 377,014 1,614,727 1,097,902 1,766,883 50330 Historical 67,978 249,100 21,296 224,100 50350 Bay Communities 33,052 59,860 57,962 86,762 Total Expenditures $485,962 $2,002,740 $1,237,664 $2,163,303 175 CITY OF BAYTOWN SERVICE LEVEL BUDGET 5030 HOTEUMOTEL Actual Budget Estimated Adopted Acct# Acct Description 2007 -08 2008 -09 2008 -09 2009 -10 7100 Personnel Services - 500 450 13,000 81001 71002 Regular Wages $ - $ 25,211 $ 19,184 $ - 71003 Part Time Wages - 18,508 18,508 40,518 71009 Overtime 23,687 41,492 32,254 42,482 71021 Health & Dental - 3,629 1,444 - 71022 TMRS 3,564 11,205 11,205 7,356 71023 FICA 1,734 6,519 5,352 6,349 71028 Workers Compensation 264 790 666 1,050 71041 Allowances - 675 600 - Total Personnel Services 29,249 108,029 89,213 97,755 7200 Supplies 72002 Postage - 1,300 850 1,300 72004 Printing 1,230 5,775 5,165 3,700 72041 Educational 15,111 31,310 29,559 33,104 Total Supplies 16,341 38,385 35,574 38,104 7300 Maintenance 73011 Buildings 198 7,141 1,100 7,141 73027 Heating & Cooling System 1,063 3,200 500 3,200 73028 Electrical Maintenance - 1,800 - 1,800 Total Maintenance 1,261 12,141 1,600 12,141 7400 Services 74001 Communication 373 3,000 560 2,400 74002 Electric Service 14,911 25,410 17,436 25,410 74005 Natural Gas 979 4,469 2,206 4,469 74011 Equipment Rental 4,539 17,000 11,700 17,000 74021 Special Services 187,698 269,084 242,814 227,690 74036 Advertising 147,910 234,638 167,060 232,138 74041 Travel & Reimbursables 3,034 3,856 3,768 2,856 74042 Education & Training - 2,100 1,100 600 74087 Miscellaneous 3,000 7,000 2,500 7,000 Total Services 362,444 566,557 449,144 519,563 7500 Sundry Charges 75001 Contributions 400 650 650 650 Total Sundry & Other 400 650 650 650 Total Operating 409,695 725,762 576,181 668,213 8000 Capital Outlay 80001 Furniture & Equip <$5,000 - 500 450 13,000 81001 Land Purchase - - - 250,000 84041 Furniture & Fixtures - - - 135,000 84042 Machinery & Equipment - 2,500 1,379 - 84061 Other Equipment - - - 76,950 85001 Construction 51,542 773,978 606,580 377,270 85011 Engineering - 45,100 45,100 - Total Capital Outlay 51,542 822,078 653,509 852,220 176 CITY OF BAYTOWN SERVICE LEVEL BUDGET 5030 HOTEL/MOTEL Actual Budget Estimated Adopted Acct# Acct Description 2007 -08 2008 -09 2008 -09 2009 -10 9100 Other Finance Uses 91101 To General Fund - - - 42,870 91401 To G 0 I S - - 7,974 - 91351 To Capital Improvement Prgm 24,725 - - - Total Other Financing Uses 24,725 - 7,974 42,870 9900 Contingencies 99002 Unforeseen/New Initiatives - 454,900 - 600,000 Total Contingencies - 454,900 - 600,000 TOTAL DEPARTMENT $ 485,962 $ 2,002,740 $ 1,237,664 $ 2,163,303 177 CITY OF BAYTOWN HOTEL/MOTEL FUND BUDGET 2009 -10 PROGRAMS BA ARTS PROMOTIONAL HISTORICAL COMMUNITIES TOTAL * Additional Band -Width for Webcams $ 2,400 $ - $ - $ - $ 2,400 * Advertising for Baytown Nature Center (Billboards/Magazines/Papers) - 8,400 - - 8,400 * Art League Building Restoration - - 175,000 - 175,000 " Arts Show 1,250 2,000 - - 3,250 • Bay Communities Clean-up - - - 86,762 86,762 • Bayou Bowl - 55,000 - - 55,000 • Bayshore Fine Rides - 15,000 - - 15,000 • Baytown Chamber of Commerce Contract - 60,000 - - 60,000 • Baytown Nature Center - 7,920 - - 7,920 • Baytown Symphony 13,792 1,030 - - 14,822 • Christmas on Texas Avenue Event - 10,000 - - 10,000 • City Advertising in State - wide/National Publications - 30,000 - - 30,000 • City Public Relations Advertising - 36,570 - - 36,570 • Community Wide Banners - 15,000 - - 15,000 • Council Approved Eligible & Promotional Activities - 37,500 - - 37,500 • Economic Alliance - 10,000 - - 10,000 • Environmental Education Festivals - Nurture Nature Fest and Great Goose Creek Fest 35,309 - - - 35,309 • Grito Fest 13,185 30,930 - - 44,115 • July 3rd/4th 19,622 135,187 - - 154,809 • Miscellaneous - - - - - " Museum - - 34,100 - 34,100 • Pirates Bay Waterpark - 497,620 - - 497,620 • Public Affairs/Promotions Coordinator 42,870 - - 42,870 • Summer Fest (Promotion and Advertising) - 15,000 - - 15,000 • Tournament Bid Money (USSSA/TAAF/PIXIE) - 7,000 - - 7,000 " TPWD Expo - 5,256 - - 5,256 • Unforeseen/New Initiatives - 484,600 15,000 - 499,600 • Webpage Services - 10,000 - - 10,000 • Partial Funding for Council's Consideration of Land Purchase for Possible Visitor Center - 250,000 - - 250,000 TOTAL PROGRAMS $ 85,558 $ 1,766,883 $ 224,100 $ 86,762 $2,163,303 178 CITY OF BAYTOWN ORGANIZATION CHART WATER AND SEWER FUND I Vol Revenues Intergovernmental Operating Revenues Non - operating Revenues Miscellaneous Operating Transfers In* Expenditures by Type. Personnel Services Supplies Maintenance Services Sundry CITY OF BAYTOWN WATER & SEWER FUND 520 BUDGET SUMMARY BY FUND Actual Budget Estimated Adopted 200708 2008 -09 2008 -09 2809 -10 S 921,015 $ 984,639 S 864,355 S 932,894 25,997,445 28,301,554 28,983,244 28,983,244 259,335 326,000 275,500 276,000 322,077 260,000 148,110 139,110 1,809,522 1,782,800 2,493,677 3,997,188 Total Revenues 29,309,394 31,654,993 32,764,886 34,328,436 5,693,927 6,616,705 6,168,571 6,578,087 6,022,943 6,799,205 6,603;400 7,295,662 1,015,757 978,966 965,772 1,011,700 2,272,940 3,247,504 2,689,492 3,249,915 - 85,877 85,877 85,877 Total Operating 15,005,567 17,728,257 16,513,112 18,221,241 Capital Outlay 987,988 1,088,499 890,761 714,323 Debt Requirements 9,765,899 11,720,459 12,169,249 12,892,157 Transfers Out 4,498,170 2,123,187 2,207,380 1,985,472 UnforseenlNew Initiatives - 91,522 91,522 100,000 Total Expenditures 30,257,624 32,751,924 31,872,024 33,913,193 Excess (Deficit) Revenues Over Expenditures Fund Balance - Beginning - Restricted Fund Balance - Beginning - Non Restricted (948,230) (1,096,931) 892,862 415,243 944,062 944,062 944,062 944,062 6,533,708 3,789,547 5,585,478 6,478,340 Fund Balance - Ending - Restricted (GASB 45) 944,062 944,062 944,062 944,062 Fund Balance - Ending - Non Restricted S 5,585,478 $ 2,692,616 S 6,478,340 $ 6,893,583 No. of Working Capital Days 67 30 74 74 Adopted Budget 2009 -10 by Expenditure Type Personnel Services Operating 19% 34% Transfers Out & Other 6% Capital Outlay 2% Debt Requirements 39% * Transfers In includes a transfer from MDD for the portion of the debt for the NEWW Treatment Plant. i80 CITY OF BAYTOWN WATER & SEWER FUND 524 BUDGET SUMMARY BY FUND Actual Budget Estimated Adopted 2007 -08 2008 -09 2008 -09 2009 -1.4 Revenues 1,400,013 1,664,606 1,760,578 1,649,119 Intergovernmental $ 921,015 $ 984,639 $ 864,355 $ 932,894 Operating Revenues 25,997,445 28,301,554 28,983,244 28,983,244 Non - operating Revenues 259,335 326,000 275,500 276,000 Miscellaneous 322,077 260,000 148,110 139,110 Operating Transfers In 1,809,522 1,782,800 2,493,677 3,997,188 Transfer to Other Funds Total Revenues 29,309,394 31,654,993 32,764,886 34,328,436 Expenditures by Function General Government 1,400,013 1,664,606 1,760,578 1,649,119 Water Operations 7,674,950 8,746,695 8,206,669 8,923,237 Wastewater Operations 5,790,189 7,218,272 6,326,450 7,239,890 Utility Construction 1,128,403 -- 1,278,705 1,201,698 1,223,318 Total Operating 15,993,555 18,908,278 17,495,395 19,035,564 Transfer to Debt Service 9,765,899 11,720,459 12,169,249 12,892,157 Transfer to Other Funds 4,498,170 2,123,187 2,207,380 1,985,472 14,264,069 13,843,646 14,376,62.9 14,877,629 Total Expenditures 30,257,624 32,751,924 31,872,024 33,913,193 Excess (Deficit) Revenues Over Expenditures (948,230) (1,096,931) 892,862 415,243 Fund Balance -Beginning -Restricted 944,062 944,062 944,062 944,062 Fund Balance- Beginning- Non Restricted 6,533,708 3,789,547 5,585,478 6,478,340 Fund Balance - Ending - Restricted 944,062 944,062 944,062 944,062 Fund Balance - Ending - Non Restricted $ 5,585,478 2,692,616 $ 6,478,340 $ 6,893,583 Adopted Budget 2009 -10 by Expenditure Function General Government 50% Transfers & Other 44% Water Operations 26% Wastewater Operations 21% Utility Constniction 4% ' Transfers In includes a transfer from MDD for the portion of the debt for the NEWW Treatment Plant. 181 CITY OF BAYTOWN WATER & SEWER FUND REVENUE DETAIL Actual Budget Estimated Adopted Acct# Revenue 2007 -08 2008 -09 2008 -09 2009 -10 43302 BAWA- Contract Svcs. Total Intergovernmental 46001 Sale of Water 46002 Sewer Service 46003 Penalties 46005 City Fire Hydrants 46006 City Water & Sewer Svcs. 46007 Pollution Control Fees 46013 PSLIP Program Operating Revenues $ 921,015 $ 984,639 $ 864,355 $ 932,894 921,015 984,639 864,355 932,894 13,363,821 14,608,800 14,275,100 14,275,100 11,362,060 12,385,600 13,341,300 13,341,300 703,704 710,000 770,000 770,000 225,000 238,500 225,000 225,000 102,504 108,654 102,504 102,504 239,206 250,000 254,770 254,770 1,150 - 14,570 14,570 25,997,445 28,301,554 28,983,244 28,983,244 47102 Turn-on Fees 172,185 201,000 193,900 194,000 47103 Water Tap Fees 71,400 105,000 65,100 65,000 47104 Sewer tap Fees 15,750 20,000 16,500 17,000 Non - operating Revenues 259,335 326,000 275,500 276,000 49001 Sale of City Property 30,162 10,000 8,500 10,000 49003 Interest on Investment 270,257 250,000 129,110 129,110 49004 Interest on Receivable 7,479 - - - 49091 Miscellaneous 14,280 - 10,500 - 49093 Overages and Shortages (101) - - - Total Miscellaneous 322,077 260,000 148,110 139,110 TOTAL REVENUES 27,499,872 29,872,193 30,271,209 30,331,248 61101 From General Fund 29,545 - - - 62215 From MDD 1,779,977 1,782,800 2,493,677 2,497,188 61527 Water & Sewer CIPF - - - 1,500,000 Total Operating Transfers In 1,809,522 1,782,800 2,493,677 3,997,188 TOTAL REVENUES & TRANSFERS $ 29,309,394 $ 31,654,993 $ 32,764,886 $ 34,328,436 182 CITY OF BAYTOWN WATER & SEWER FUND 520 BUDGET SUMMARY BY DEPARTMENT Actual Budget Estimated Adopted Department Name 2007 -08 2008 -09 2008 -09 2009 -10 General Government Fiscal Operations $ 1,269,506 $ 1,452,185 $ 1,447,860 $ 1,435,104 General Overhead 130,507 212,421 312,718 214,015 1,400,013 1,664,606 1,760,578 1,649,119 Water Operations Water Distribution 1,429,252 1,805,939 1,496,460 1,515,362 Treated Water 5,345,177 5,989,595 5,860,735 6,475,000 Water Treatment 900,521 951,161 849,474 932,875 7,674,950 8,746,695 8,206,669 8,923,237 Wastewater Operations Wastewater Collection 1,572,970 1,895,371 1,723,938 1,908,489 Wastewater Treatment 3,912,299 4,996,046 4,295,502 5,001,017 Pollution Control 161,258 164,787 151,632 167,430 Private Sewer Line Inspections 143,662 162,068 155,378 162,954 5,790,189 7,218,272 6,326,450 7,239,890 Utility Construction Construction 1,128,403 1,278,705 1,201,698 1,223,318 1,128,403 1,278,705 1,201,698 1,223,318 Total Operations 14,593,542 17,243,672 15,734,817 19,035,564 Transfers Out Transfer to Debt Service 9,765,899 11,720,459 12,169,249 12,892,157 Transfer to Other Funds 4,498,170 2,123,187 2,207,380 1,985,472 Total Transfers 14,264,069 13,843,646 14,376,629 14,877,629 Total Water & Sewer Fund $ 30,257,624 $ 32,751,924 S 31,872,024 $ 33,913,193 Adopted Budget 2004 -10 by Function Water Operations 26o% n } Wastewater Operations 4i r 2l% General Government �UtiliryConstruction o f Y Transfer to Other Iransferto Debt Funds Service 6% 38% 183 CITY OF BAYTOWN WATER & SEWER FUND 520 BUDGET SUMMARY BY ACCOUNT Actual Budget Estimated Adopted Acct# Acct Description 2007 -08 2008 -09 2008 -09 2009 -10 7100 Personnel Services 17,871 20,700 18,911 20,150 71002 Regular Wages $ 3,640,139 $ 4,318,277 $ 3,910,595 $ 4,334,325 71003 Part Time Wages - 17,300 17,300 18,180 71009 Overtime 366,836 393,204 371,923 368,353 71011 Extra Help/Temporary 31,927 6,800 14,696 8,318 71021 Health & Dental Insurance 689,490 785,334 701,141 732,680 71022 TMRS 625,959 786,116 786,116 813,975 71023 FICA 291,497 346,166 314,866 343,899 71028 Workers Compensation 37,918 47,884 42,311 47,557 71041 Allowances 10,661 15,624 9,623 10,800 71052 Salary Savings - (100,000) - (100,000) 71091 Personnel Services Reimbursed (500) - - - Total Personnel Services 5,693,927 6,616,705 6,168,571 6,578,087 7200 Supplies 72001 Office 17,871 20,700 18,911 20,150 72002 Postage 90,920 96,900 97,588 104,604 72004 Printing 9,535 9,500 11,000 13,000 72007 Wearing Apparel 40,666 44,500 42,926 42,400 72011 Disaster Supplies 268 - - - 72016 Motor Vehicle 227,687 275,060 224,107 259,420 72021 Minor Tools 30,785 27,200 32,618 32,160 72026 Cleaning & Janitorial 3,833 4,800 5,015 5,000 72031 Chemical 256,127 330,550 310,100 343,528 72032 Medical 74 400 400 400 72052 Treated Water 5,345,177 5,989,595 5,860,735 6,475,000 73055 Total Supplies 6,022,943 6,799,205 6,603,400 7,295,662 7300 Maintenance 73001 Land 8,000 12,000 12,000 12,350 73011 Buildings 10,676 15,100 12,553 12,400 73022 Sanitary Sewers 24,781 23,000 25,000 25,000 73023 Water Distribution System 137,794 120,000 130,000 130,000 73024 Reservoirs & Wells 11,341 10,000 10,000 10,000 73025 Streets Sidewalks & Curbs 17,361 16,700 16,700 17,200 73027 Heating & Cooling System 7,430 7,500 6,000 7,000 73042 Machinery & Equipment 360,021 388,250 388,250 388,250 73043 Motor Vehicles 349,575 280,000 269,694 298,500 73047 Meters & Settings 84,028 100,000 89,825 105,000 73055 Computers 4,750 6,416 5,750 6,000 Total Maintenance 1,015,757 978,966 965,772 1,011,700 7400 Services 74001 Communication 150 1,200 1,158 2,950 74002 Electric Service 1,550,723 2,228,600 1,779,810 2,228,600 74005 Natural Gas 528 400 400 400 74011 Equipment Rental 14,491 19,100 17,719 17,687 74021 Special Services 254,219 414,900 375,606 422,446 74022 Audits 18,430 18,984 18,984 15,228 184 CITY OF BAYTOWN WATER & SEWER FUND 520 BUDGET SUMMARY BY ACCOUNT Actual Budget Estimated Adopted Acct# Acct Description 2007 -08 2008 -09 2008 -09 2009 -10 74026 Janitorial Services 2,620 2,800 2,987 3,867 74041 Travel & Reimbursables 3,972 7,700 7,400 7,700 74042 Education & Training 30,248 43,900 41,659 41,200 74050 Disposal Services 293,225 411,600 346,900 411,600 74071 Association Dues 1,792 3,910 3,020 3,827 74210 General Liability Insurance 9,803 10,097 9,260 10,097 74220 Errors & Omissions 13,838 14,357 13,287 14,357 74240 Auto Liability 14,311 16,172 15,480 16,172 74241 Auto Collision 13,490 15,244 15,173 15,244 74242 Auto Catastrophic 643 662 644 662 74271 Mobile Equipment 2,346 2,464 2,700 2,464 74272 Real & Personal Property 24,094 25,299 26,548 25,299 74277 Flood Insurance 22,750 9,152 9,152 9,152 74280 Bonds 1,267 118 118 118 74281 Employee Fraud - 845 845 845 Total Services 2,272,940 3,247,504 2,689,492 3,249,915 7500 Sundry Charges 75088 Bad Debt -Cutoff Accounts - 85,877 85,877 85,877 Total Sundry & Other - 85,877 85,877 85,877 Total Operating 15,005,567 17,728,257 16,513,112 18,221,241 8000 Capital Outlay 80001 Furniture & Equipment < $5,000 3,878 3,104 3,104 - 82011 Building and Improvements - 10,000 10,000 10,000 83023 Water Distribution System 492,584 470,000 280,000 200,000 83029 Sewer Connections - 4,000 3,500 4,000 83035 Meters & Connections 72,127 75,000 65,000 65,000 84041 Furniture & Fixtures - 23,478 23,478 - 84042 Machinery & Equipment 178,176 222,432 203,885 196,500 84043 Motor Vehicles 159,757 151,500 172,809 115,500 86011 Capital Lease Purchases 81,466 128,985 128,985 123,323 Total Capital Outlay 987,988 1,088,499 890,761 714,323 9000 Other Financing Uses 91101 To General Fund 1,654,274 1,654,274 1,654,274 1,654,274 91401 To G 0 I S 475,494 471,226 920,016 471,508 91522 To W W I S 9,222,405 11,181,233 11,181,233 12,352,649 91521 To Accured Leave - Water & Sewer 173,841 200,000 200,000 200,000 91550 To Garage Fund 41,372 2,515 2,515 2,515 91552 To Warehouse Operations 128,683 266,398 266,398 128,683 91560 To Medical Benefits Fund - - 84,193 - 92510 To BAWA 68,000 68,000 68,000 68,000 Total Other Financing Uses 14,264,069 13,843,646 14,376,629 14,877,629 9900 Contingencies 99001 Contingencies - 91,522 91,522 - 99002 Unforeseen/New Initiatives - - - 100,000 Total Contingencies - 91,522 91,522 100,000 TOTAL EXPENDITURES $ 30,257,624 $ 32,751,924 $ 31,872,024 $ 33,913,193 185 CITY OF BAYTOWN PROGRAM SUMMARY 1030 UTILITY BILLING & COLLECTIONS Program Description The Utility Billing Division is responsible for the weekly, bi- monthly, and monthly procedures related to the billing of water, sewer, and garbage services provided to the citizens. They ensure the customer meters are properly read and billed for services received; generate weekly, bi- monthly, and monthly bills; monitor and disburse security deposits; process past due accounts; test, repair, and replace meters; curtail theft of service and report line leaks for repair. The main priority of the division is to provide positive customer service. The Collection Division provides cash receipts system training to other City Departments. Processes and monitors the following: Industrial District In- Lieu -of Tax; solid waste gross receipts tax; hotel occupancy tax; franchise fees; water, sewer, garbage and storm water receipts; sales tax receipts; property tax deposits; and receipts for City leased land and buildings. Major Goals • Maintain a high degree of accuracy in billing. • Maintain meter reading accuracy at 99.9 %. • Professionally and tactfully enforce rules and regulations of City Ordinance and City Policy. • Provide professional customer service. Major Objectives • Accurately bill utility customers per City Ordinance. • Process payments in a timely manner. • Obtain accurate meter readings and stay on schedule for monthly readings. • Curtail theft of service. • Test, repair, and replace meters to assure precise readings for accurate billing. • Provide training for all employees. i► "Security deposits" are down due to a 36% decrease in new water taps and a 5% decrease in new accounts. Lock Box payments comprise thirty-eight percent of the utility payments processed. D "Problem reads /rereads" address malfunctioning equipment: Meter Interface Device (MIU) not transmitting and MIU is transmitting something other than numeric read. Meter Technicians are dispatched to the locations where readings were not obtained to correct the problem(s) prior to billing. Continued maintenance by a fully trained staff is the key to reducing the problem reads. ➢ "Water Accountability" was negatively impacted in part due to Hurricane Ike, broken water lines. 186 Actual Budget Estimated Projected Workload Measures 2007 -08 2008 -09 2008 -09 2009 -10 1. Accounts billed — per month 19,963 20,155 20,060 20,157 2. Meters read — per month 21,744 21,992 22,033 22,150 3. Security deposits — per month 284 306 266 275 4. Automatic bank drafts — per month 1,602 1,815 1,668 1,734 5. Payments processed — per month 16,824 17,640 17,580 17,958 Performance Measures I . Percent of Meters Read by MRX Unit 98.25% 99.5% 98.50% 99.00% 2. Daily service work orders — per year 25,818 28,076 27,730 28,686 3. Pre - billing audit rereads — per year 1,881 1,648 1,620 1,600 4. Problem reads/rereads — per year 4,561 2,500 6,516 5,539 5. Water Accountability — per year 86.74% 91.5% 88.5% 89.0% i► "Security deposits" are down due to a 36% decrease in new water taps and a 5% decrease in new accounts. Lock Box payments comprise thirty-eight percent of the utility payments processed. D "Problem reads /rereads" address malfunctioning equipment: Meter Interface Device (MIU) not transmitting and MIU is transmitting something other than numeric read. Meter Technicians are dispatched to the locations where readings were not obtained to correct the problem(s) prior to billing. Continued maintenance by a fully trained staff is the key to reducing the problem reads. ➢ "Water Accountability" was negatively impacted in part due to Hurricane Ike, broken water lines. 186 CITY OF BAYTOWN SERVICE LEVEL BUDGET 1030 UTILITY BILLING & COLLECTIONS Actual Budget Estimated Adopted Acct# Acct Description 2007 -08 2008 -09 2008 -09 2009 -10 7100 Personnel Services - 3,104 3,104 - 82011 71002 Regular Wages $ 632,269 $ 713,459 $ 683,619 $ 714,586 71003 Part Time Wages - 17,300 17,300 18,180 71009 Overtime 14,253 17,994 17,834 19,721 71011 Extra Help/Temporary 31,927 6,800 14,696 8,318 71021 Health & Dental 138,693 142,307 135,676 133,757 71022 TMRS 101,062 121,940 121,940 127,130 71023 FICA 46,011 54,244 51,543 54,154 71028 Workers Compensation 2,744 4,021 3,504 3,937 71041 Allowances 1,814 1,800 1,786 1,800 Total Personnel Services 968,773 1,079,865 1,047,898 1,081,583 7200 Supplies 72001 Office 10,194 10,100 9,861 10,000 72002 Postage 89,190 91,900 96,088 101,604 72007 Wearing Apparel 1,986 2,700 2,666 2,400 72016 Motor Vehicle 21,681 24,500 17,007 24,120 72021 Minor Tools 389 1,400 5,918 5,610 72026 Cleaning & Janitorial 737 800 1,015 1,000 Total Supplies 124,177 131,400 132,555 144,734 7300 Maintenance 73011 Buildings - 1,600 1,753 - 73027 Heating & Cooling System 3,219 3,000 3,000 3,000 73043 Motor Vehicles 14,699 11,000 12,194 11,000 73047 Meters & Settings 72,527 75,000 74,825 85,000 73055 Maintenance on Computers 4,750 6,416 5,750 6,000 Total Maintenance 95,195 97,016 97,522 105,000 7400 Services 74001 Communication 150 200 158 100 74002 Electric Service 8,482 9,800 9,710 9,800 74011 Equipment Rental 4,788 5,000 3,619 3,587 74021 Special Services 38,023 85,600 112,906 49,866 74026 Janitorial Services 2,620 2,800 2,987 3,867 74041 Travel & Reimbursables 1,523 1,900 1,900 1,900 74042 Education & Training 1,385 4,400 4,359 3,500 74051 Rents - - 642 - 74071 Association Dues 525 600 - 667 Total Services 57,496 110,300 136,281 73,287 Total Operating 1,245,641 1,418,581 1,414,256 1,404,604 8000 Capital Outlay 80001 Furniture & Equip C$5,000 - 3,104 3,104 - 82011 Building & Improvements - 10,000 10,000 10,000 84043 Motor Vehicles 23,865 15,500 15,500 15,500 Total Capital Outlay 23,865 28,604 28,604 25,500 9900 Contingencies 99001 Contingencies - 5,000 5,000 - 99002 Unforeseen/New Initiatives - - - 5,000 Total Contingencies - 5,000 5,000 5,000 TOTAL DEPARTMENT $ 1,269,506 $ 1,452,185 $ 1,447,860 $ 1,435,104 187 188 CITY OF BAYTOWN SERVICE LEVEL BUDGET 1190 WATER & SEWER GENERAL OVERHEAD Water & Sewer General Overhead codifies expenditures that are not directly associated with any other department within the Water & Sewer Fund. The major components are insurance, special programs and contingencies. Actual Budget Estimated Adopted Acct# Acct Description 2007 -08 2008 -09 2008 -09 2009 -10 7100 Personnel Services 71052 Salary Savings $ - $ (100,000) $ - S (100,000) Total Other Financing Uses Total Personnel Services - (100,000) - (100,000) 7200 Supplies 99001 Contingencies - 86,522 72004 Printing 9,535 9,500 11,000 13,000 95,000 Total Supplies 9,535 9,500 11,000 13,000 7300 Maintenance 73042 Machinery & Equipment - 1,650 1,650 1,650 Total Maintenance - 1,650 1,650 1,650 7400 Services 74001 Communication - 1,000 1,000 2,850 74021 Special Services - 6,000 6,000 6,000 74022 Audits 18,430 18,984 18,984 15,228 74210 General Liability Insurance 9,803 10,097 9,260 10,097 74220 Errors & Omissions 13,838 14,357 13,287 14,357 74240 Auto Liability 14,311 16,172 15,480 16,172 74241 Auto Collision 13,490 15,244 15,173 15,244 74242 Auto Catastrophic 643 662 644 662 74271 Mobile Equipment 2,346 2,464 2,700 2,464 74272 Real & Personal Property 24,094 25,299 26,548 25,299 74277 Flood Insurance 22,750 9,152 9,152 9,152 74280 Bonds 1,267 118 118 118 74281 Employee Fraud - 845 845 845 Total Services 120,972 120,394 119,191 118,488 7500 Sundry Charges 75088 Bad Debt - Cutoff Accounts - 85,877 85,877 85,877 Total Sundry & Other - 85,877 85,877 85,877 Total Operating 130,507 117,421 217,718 119,015 8000 Capital Outlay 84041 Furniture & Fixtures - 8,478 8,478 - Total Capital Outlay - 8,478 8,478 - 9900 Other Financing Uses 91101 To General Fund 13,200 13,200 13,200 13,200 Total Other Financing Uses 13,200 13,200 13,200 13,200 9900 Contingencies 99001 Contingencies - 86,522 86,522 - 99002 Unforeseen/New Initiatives - - - 95,000 Total Contingencies - 86,522 86,522 95,000 TOTAL DEPARTMENT $ 143,707 $ 225,621 $ 325,918 $ 227,215 189 CITY OF BAYTOWN PROGRAM SUMMARY 3040 WATER OPERATIONS Program Description The Water Operations group of the City of Baytown consists of the following divisions: Water Distribution, Water Treatment and Treated Water. The Water Distribution is responsible for the operation and maintenance of the distribution system (approximately 458 miles) including transmission lines, elevated storage tanks, and well sites. The Water Treatment division includes personnel costs associated with the operation of the Baytown Area Water Authority surface water treatment plant. The Treated Water division consists of the budgeted water purchased by the City of Baytown from the Baytown Area Water Authority. Major Goals • Operate and maintain a reliable distribution system with the ability to deliver a sufficient quantity of safe and good quality water under adequate pressure to the utilities' customers at all times. • Obtain water certificates for all employees. Major Objectives • Continue to meet or exceed all Texas Commission on Environmental Quality (TCEQ) Rules and Regulations so the City will continue to be rated a "Superior Public Water System" by the TCEQ. Performance Measures I. Average time to complete back fills/hours 1.5 1.5 1.5 1.5 190 Actual Budget Estimated Projected Workload Measures 2007 -08 2008 -09 2008 -09 2009 -10 1. Fire Hydrants/month 9 12 15 15 2. Leak repairs /day 4 5 5 5 3. Customer Repairs/week 9 10 10 10 4. Meter Change -outs 12 20 10 15 Performance Measures I. Average time to complete back fills/hours 1.5 1.5 1.5 1.5 190 CITY OF BAYTOWN SERVICE LEVEL BUDGET 3040 WATER OPERATIONS Actual Budget Estimated Adopted Acct# Acct Description 2007 -08 2008 -09 2008 -09 2009 -10 7100 Personnel Services 71002 Regular Wages $ 966,123 $ 1,213,395 $ 1,019,463 $ 1,193,411 71009 Overtime 142,301 112,500 131,887 115,270 71021 Health & Dental 160,272 196,724 180,813 199,872 71022 TMRS 173,077 221,035 221,035 226,574 71023 FICA 81,280 97,906 84,721 95,027 71028 Workers Compensation 14,846 18,133 15,649 18,043 71041 Allowances 3,043 3,240 2,619 3,240 71091 Personnel Services Reimbursed (500) - - - Total Personnel Services 1,540,442 1,862,933 1,656,187 1,851,437 7200 Supplies 72001 Office Supplies 976 1,200 1,200 1,000 72007 Wearing Apparel 7,343 10,600 10,600 10,000 72011 Disaster Supplies 197 - - - 72016 Motor Vehicle 58,810 70,400 50,000 62,400 72021 Minor Tools 11,407 11,600 12,000 11,600 72031 Chemical 674 800 800 800 72032 Medical - 200 200 200 72052 Treated Water 5,345,177 5,989,595 5,860,735 6,475,000 Total Supplies 5,424,584 6,084,395 5,935,535 6,561,000 7300 Maintenance 73001 Land 8,000 12,000 12,000 12,350 73011 Buildings 141 400 400 400 73023 Water Distribution System 137,713 120,000 130,000 130,000 73024 Reservoirs & Wells 11,341 10,000 10,000 10,000 73025 Streets Sidewalks & Curbs 10,499 10,500 10,500 10,800 73042 Machinery & Equipment 1,602 2,000 2,000 2,000 73043 Motor Vehicles 97,431 76,000 85,000 85,000 73047 Meters & Settings 11,501 25,000 15,000 20,000 Total Maintenance 278,228 255,900 264,900 270,550 7400 Services 74002 Electric Service 14,902 29,700 21,700 29,700 74011 Equipment Rental 1,098 600 600 600 74021 Special Services 36,083 54,500 50,000 95,500 74041 Travel & Reimbursables 54 2,000 2,000 2,000 74042 Education & Training 7,378 10,800 10,800 11,400 74071 Association Dues 460 1,050 1,050 1,050 Total Services 59,975 98,650 86,150 140,250 Total Operating 7,303,229 8,301,878 7,942,772 8,823,237 8000 Capital Outlay 80001 Furniture & Equip <$5,000 490 - - - 83023 Water Distribution System 288,915 270,000 80,000 - 84042 Machinery & Equipment 64,376 84,817 72,588 - 84043 Motor Vehicles - 90,000 111,309 100,000 86011 Capital Lease Payments 17,940 - - - Total Capital Outlay 371,721 444,817 263,897 100,000 9000 Other Financing Uses 91101 To General Fund 31,036 31,036 31,036 31,036 Total Other Financing Uses 31,036 31,036 31,036 31,036 TOTAL DEPARTMENT $ 7,705,986 $ 8,777,731 $ 8,237,705 $ 8,954,273 191 CITY OF BAYTOWN PROGRAM SUMMARY 3050 WASTEWATER OPERATIONS Program Description The Wastewater Operations group for the City of Baytown consists of the following divisions: Wastewater Treatment, Wastewater Collections, Pollution Control and Private Sewer Line Inspections. The Wastewater Treatment division is responsible for treatment and discharge of sanitary sewage to Texas Commission on Environmental Quality (TCEQ) and Environmental Protection Agency (EPA) Rules and Regulations. The Wastewater Collection division is responsible for the operation and maintenance of the sanitary sewer collection system. The Pollution Control division is responsible for the monitoring of wastes that enter the collection system from food, commercial and industrial establishments. The Private Sewer Line Inspection is responsible for evaluating the condition of private sewer lines. Major Goals • To operate and maintain the collection system (approximately 430 miles) and treatment plants to meet health department, TCEQ and EPA Rules and Regulations at all times. Major Objectives • Continue to meet Health Department, TCEQ and EPA Rules and Regulations by continuing major rehabilitation projects to improve the quality of service to all citizens. Performance Measures 1. Lines located 225 Actual Budget Estimated Projected Workload Measures 2007 -08 2008 -09 2008 -09 2009 -10 1. Manholes repaired 65 70 80 85 2. Sewer stops 2,000 2,000 1,800 1,700 3. Manholes, mains vactored 200 200 200 200 4. Tons of sludge per year 1,300 1,600 1,400 1,600 5. Volume of wastewater treated (mg) in a month 407 521 500 800 6. Permits issued 80 70 70 70 7. Samples pulled/analysis performed 293 300 310 300 8. Industrial user surveys completed 320 300 250 300 9. Liquid waste manifest submitted 1,102 1,000 1,300 900 10. Violation letters sent/calls made 853 900 700 900 11. Inspections perfonmed/complaint follow -ups 150 300 200 300 Performance Measures 1. Lines located 225 250 250 250 2. Miles of lines televised 13 5 10 12 3. Application process 3 3 2 2 4. Private sewer lines inspected 308 2,000 2,100 2,150 192 CITY OF BAYTOWN SERVICE LEVEL BUDGET 3050 WASTEWATER OPERATIONS Actual Budget Estimated Adopted Acct# Acct Description 2007 -08 2008 -09 2008 -09 2009 -10 7100 Personnel Services 15,000 15,000 - 84042 Machinery & Equipment 71002 Regular Wages $ 1,682,471 $ 1,936,177 $ 1,789,915 $ 1,962,490 71009 Overtime 154,883 208,582 172,202 179,202 71021 Health & Dental 316,405 355,840 308,737 322,540 71022 TMRS 287,202 358,433 358,433 370,811 71023 FICA 133,992 156,753 144,278 157,201 71028 Workers Compensation 14,955 18,953 17,108 18,672 71041 Allowances 5,804 10,584 5,218 5,760 Total Personnel Services 2,595,712 3,045,322 2,795,891 3,016,676 7200 Supplies 72001 Office 6,305 8,400 6,850 8,400 72002 Postage 1,779 5,000 1,500 3,000 72007 Wearing Apparel 24,850 23,000 23,160 23,000 72016 Motor Vehicle 107,780 145,560 130,100 140,900 72011 Disaster Supplies 71 - - - 72021 Minor Tools 10,628 6,400 6,700 6,950 72026 Cleaning & Janitorial 3,096 4,000 4,000 4,000 72031 Chemical 254,761 329,150 308,700 342,128 72032 Medical 74 100 100 100 72041 Educational (49) - - - Total Supplies 409,295 521,610 481,110 528,478 7300 Maintenance 73011 Buildings 10,535 13,100 10,400 12,000 73022 Sanitary Sewers 24,781 23,000 25,000 25,000 73023 Water Distribution System 81 - - - 73025 Streets Sidewalks & Curbs 6,862 6,200 6,200 6,400 73027 Heating & Cooling System 4,211 4,500 3,000 4,000 73042 Machinery & Equipment 356,750 382,900 382,900 382,900 73043 Motor Vehicles 138,076 118,000 87,500 117,500 Total Maintenance 541,296 547,700 515,000 547,800 7400 Services 74002 Electric Service 1,527,339 2,189,100 1,748,400 2,189,100 74005 Natural Gas 528 400 400 400 74011 Equipment Rental 6,955 11,000 11,000 11,000 74021 Special Services 180,113 268,800 206,700 271,080 74041 Travel & Reimbursables 2,213 3,300 3,300 3,300 74042 Education & Training 15,567 20,800 20,500 20,300 74050 Disposal Services 293,225 411,600 346,900 411,600 74071 Association Dues 542 1,360 1,470 1,610 Total Services 2,026,482 2,906,360 2,338,670 2,908,390 Total Operating 5,572,785 7,020,992 6,130,671 7,001,344 8000 Capital Outlay 84041 Furniture & Fixtures - 15,000 15,000 - 84042 Machinery & Equipment 113,800 54,798 53,297 138,500 84043 Motor Vehicles 64,303 46,000 46,000 - 86011 Capital Lease Payments 39,301 81,482 81,482 100,046 Total Capital Outlay 217,404 197,280 195,779 238,546 TOTAL DEPARTMENT $ 5,790,189 $ 7,218,272 $ 6,326,450 $ 7,239,890 193 CITY OF BAYTOWN PROGRAM SUMMARY 3060 UTILITY CONSTRUCTION Program Description The Utility Construction Department of the City of Baytown consists of Tapping and Construction. The Tapping crew is responsible for the installation of all new water and sewer taps and the replacement of failed taps. The Construction crew is responsible for the maintenance of large utility transmission lines and the continuous replacement of old main water lines, fire hydrants, valves, and service taps. Major Goals • Maintain a reliable main line transmission system at all times. • Obtain water and sewer certificates for all employees. • Maintain a maximum two -week schedule or better on installation of water and sewer taps. Major Objectives • Provide more safety training and necessary regulatory training. • Research the latest technology to improve productivity in the tapping crew. • Provide a continuous, uninterrupted supply of water to the distribution system by implementation of preventative maintenance programs; and make timely repairs in case of emergencies. Performance Measures 1. Average time to install water taps (hours) short side 2 2 2 2 2. Average time to install water taps (hours) long side 4 4 4 4 3. Average time to install sewer taps (hours) 4 4 4 4 194 Actual Budget Estimated Projected Workload Measures 2007 -08 2008 -09 2008 -09 2009 -10 1. Water taps 164 300 150 200 2. Sewer taps 18 30 24 25 3. Feet of water lines 6,200 8,000 7,000 8,000 4. Feet of sewer lines 400 500 500 500 Performance Measures 1. Average time to install water taps (hours) short side 2 2 2 2 2. Average time to install water taps (hours) long side 4 4 4 4 3. Average time to install sewer taps (hours) 4 4 4 4 194 CITY OF BAYTOWN SERVICE LEVEL BUDGET 3060 UTILITY CONSTRUCTION Actual Budget Estimated Adopted Acct# Acct Description 2007 -08 2008 -09 2008 -09 2009 -10 7100 Personnel Services 71002 Regular Wages 71009 Overtime 71021 Health & Dental 71022 TMRS 71023 FICA 71028 Workers Compensation 86011 Total Personnel Services 7200 Supplies 72001 Office 72007 Wearing Apparel 72016 Motor Vehicle 72021 Minor Tools 72031 Chemical 72032 Medical 394,003 Total Supplies 7300 Maintenance 73042 Machinery & Equipment 73043 Motor Vehicle Total Maintenance 7400 Services 74011 Equipment Rental 74041 Travel & Reimbursables 74042 Education & Training 74071 Association Dues Total Services Total Operating 8000 Capital Outlay 80001 Fum & Equip <$5,000 83023 Water Distribution System 83029 Sewer Connections 83035 Meters & Connections 84042 Machinery & Equipment 84043 Motor Vehicle 86011 Capital Lease Payments 5,373 Total Capital Outlay TOTAL DEPARTMENT $ 359,276 $ 455,246 $ 417,598 $ 463,838 55,399 54,128 50,000 54,160 74,120 90,463 75,915 76,511 64,618 84,708 84,708 89,460 30,214 37,263 34,324 37,517 5,373 6,777 6,050 6,905 589,000 728,585 668,595 728,391 396 1,000 1,000 750 6,487 8,200 6,500 7,000 39,416 34,600 27,000 32,000 8,361 7,800 8,000 8,000 692 600 600 600 - 100 100 100 55,352 52,300 43,200 48,450 1,669 1,700 1,700 1,700 99,369 75,000 85,000 85,000 101,038 76,700 86,700 86,700 1,650 2,500 2,500 2,500 182 500 200 500 5,918 7,900 6,000 6,000 265 900 500 500 8,015 11,800 9,200 9,500 753,405 869,385 807,695 873,041 3,388 - - - 203,669 200,000 200,000 200,000 - 4,000 3,500 4,000 72,127 75,000 65,000 65,000 - 82,817 78,000 58,000 71,589 - - - 24,225 47,503 47,503 23,277 374,998 409,320 394,003 350,277 $ 1,128,403 $ 1,278,705 $ 1,201,698 $ 1,223,318 195 196 CITY OF BAYTOWN SERVICE LEVEL BUDGET 9010 TRANSFERS OUT This cost center represents funding to other funds and costs allocation for operating services. Actual Budget Estimated Adopted 1Acct# Acct Description 2007 -08 2008 -09 200 &09 2009 -10 9000 Other Financing Uses 91101 To General Fund 91527 To CIPF - Water & Sewer 91401 ToGOIS 91521 To Accrued Leave -Water & Sewer 91522 To WWIS 91550 To Garage Fund 91552 To Warehouse Fund 91560 To Medical Benefits Fund 92510 To BAWA 41,372 Total Other Financing Uses TOTAL DEPARTMENT $ 1,610,038 $ 1,610,038 $ 1,610,038 $ 1,610,038 2,500,000 - - - 475,494 471,226 920,016 471,508 173,841 200,000 200,000 200,000 9,222,405 11,181,233 11,181,233 12,352,649 41,372 2,515 2,515 2,515 128,683 266,398 266,398 128,683 - - 84,193 - 68,000 68,000 68,000 68,000 14,219,833 13,799,410 14,332,393 14,833,393 $ 14,219,833 $ 13,799,410 $ 14,332,393 $ 14,833,393 197 198 CITY OF BAYTOWN WATER AND SEWER SYSTEM SUMMARY OF FY 2009 -10 DEBT REQUIREMENTS Principal Principal & Interest Principal Amount of Outstanding Requirements for FY 2009 -10 Outstanding Series Obligation Issue Oct. 1, 2009 1 Principal Interest Total Sept. 30, 2010 1996 Tax & Rev TWDB C.O.'s $ 4,680,000 $ 2,535,000 $ 255.000 S 115.139 S 370.139 S 2.280.000 1997 Tax & Rev TWDB C.O.'s 6,820,000 3,780,000 350,000 151,835 501,835 3,430,000 1998 Revenue & Refunding 9,605,000 3,915,000 1,260,000 157,288 1,417,288 2,655,000 2002 Certificates of Obligation 5,415,000 4,060,000 230,000 200,653 430,653 3,830,000 2003 Certificates of Obligation 4,630,000 3,620,000 190,000 150,433 340,433 3,430,000 2003 Revenue & Refunding 8,100,000 4,070,000 895,000 139,244 1,034,244 3,175,000 2004 Certificates of Obligation 11,980,000 9,645,000 505,000 430,764 935,764 9,140,000 2005 Certificates of Obligation - TWDB '• 13,370,000 11,730,000 470,000 348,770 818,770 11,260,000 2006B Certificates of Obligation - TWDB 19,700,000 17,585,000 790,000 578,393 1,368,393 16,795,000 2006 Certificates of Obligation 12,230,000 11,200,000 450,000 482,665 932,665 10,750,000 2007 Tax & Rev C.O.'s * ** 13,000,000 12,390,000 470,000 547,031 1,017,031 11,920,000 2008 Tax & Rev C.O.'s * *• 29,500,000 28,620,000 925,000 1,158,540 2,083,540 27,695,000 Subtotal 113,150,000 6,790,000 4,460,755 11,250,755 106,360,000 Transfer to GOIS for 1998 CO's 4,025,000 2,265,000 205,000 106,508 311,508 2,060,000 Transfer to GOIS for 2000 CO's 2,000,000 295,000 95,000 13,245 108,245 200,000 Transfer to GOIS for 2005A GO Refd 1,110,000 1,090,000 5,000 46,755 51,755 1,085,000 Transfer to BAWA for 2006 TWDB 1,000,000 889,000 37,000 31,000 68,000 852,000 Subtotal 4,539,000 342,000 197,508 539,508 4,197,000 Estimated Debt Issuance 15,100,000 450,400 611,494 1,061,894 15,100,000 Total Water & Sewer Debt $ 132,789,000 $ 7,582,400 $ 5,269,757 $ 12,852,157 $ 125,657,000 •• Includes MDD share of NE WW Plant ••• Includes MDD share 199 CITY OF BAYTOWN COMBINED WATER & SEWER DEBT, ALL SERIES Fiscal Principal Interest Interest Total Current 2010 Current + New Year Due 2 /01 Due 2101 Due 8 /01 Interest Requirement BAWA Est Requirement 2010 $ 6,790,000 $ 2,299,565 $ 2,161,188 5 4,460,753 $ 11,250,753 $ 68,000 $ 11,318,753 2011 7,100,000 2,161,188 2,016,656 4,177,844 11,277,844 68,000 11,345,844 2012 6,960,000 2,016,656 1,873,046 3,889,703 10,849,703 68,000 10,917,703 2013 6,220,000 1,873,046 1,746,308 3,619,354 9,839,354 68,000 9,907,354 2014 6,105,000 1,746,308 1,627,039 3,373,347 9,478,347 68,000 9,546,347 2015 5,765,000 1,627,039 1,515,179 3,142,218 8,907,218 68,000 8,975,218 2016 6,035,000 1,515,179 1,396,264 2,911,443 8,946,443 68,000 9,014,443 2017 6,315,000 1,396,264 1,270,621 2,666,885 8,981,885 68,000 9,049,885 2018 6,200,000 1,270,621 1,147,600 2,418,221 8,618,221 68,000 8,686,221 2019 5,955,000 1,147,600 1,029,084 2,176,684 8,131,684 68,000 8,199,684 2020 6,235,000 1,029,084 903,496 1,932,580 8,167,580 68,000 8,235,580 2021 6,525,000 903,496 770,391 1,673,887 8,198,887 68,000 8,266,887 2022 6,830,000 770,391 630,046 1,400,436 8,230,436 68,000 8,298,436 2023 6,705,000 630,046 492,703 1,122,749 7,827,749 68,000 7,895,749 2024 6,645,000 492,703 355,669 848,373 7,493,373 68,000 7,561,373 2025 6,095,000 355,669 232,854 588,523 6,683,523 68,000 6,751,523 2026 5,255,000 232,854 121,838 354,691 5,609,691 - 5,609,691 2027 3,140,000 121,838 51,188 173,025 3,313,025 - 3,313,025 2028 2,275,000 51,188 - 51,188 2,326,188 - 2,326,188 $ 113,150,000 $ 21,640,733 $ 19,341,168 $ 40,981,904 $ 154,131,904 $ 1,088,000 $ 155,219,904 200 Annual Debt Service Requirements $12.00 $10.00 �H $8.00 ■ Principal E3 Interest I z $6.00 d 8 : c $4.00 cc $2.00 $- O O O O O p O N N N N N N N N N N N N N N N N N Fiscal Year 200 CITY OF BAYTOWN WATER AND SEWER SYSTEM DETAIL DEBT AMORTIZATION SCHEDULES Fiscal Interest Principal Interest Interest Annual Principal Year Rate Due 2101 Due 2/01 Due 8/01 Requirement Outstanding Tax & Revenue C/O - TWDB 255,000 Date of Issue - October 16,1996 54,669 Term - 20 Years 1998 2011 4.65% 270,000 54,669 48,391 $ 4,555,000 1999 3.40% $ 135,000 $ 100,916 $ 98,621 $ 334,538 4,420,000 2000 3.55% 145,000 98,621 96,048 339,669 4,275,000 2001 3.65% 150,000 96,048 93,310 339,358 4,125,000 2002 3.75% 160,000 93,310 90,310 343,620 3,965,000 2003 3.85% 170,000 90,310 87,038 347,348 3,795,000 2004 3.95% 180,000 87,038 83,483 350,520 3,615,000 2005 4.05% 190,000 83,483 79,635 353,118 3,425,000 2006 4.15% 205,000 79,635 75,381 360,016 3,220,000 2007 4.25% 215,000 75,381 70,813 361,194 3,005,000 2008 4.35% 230,000 70,813 65,810 366,623 2,775,000 2009 4.45% 240,000 65,810 60,470 366,280 2,535,000 1 2010 4.55% 255,000 60,470 54,669 370,139 2,280,000 2011 4.65% 270,000 54,669 48,391 373,060 2,010,000 2012 4.70% 285,000 48,391 41,694 375,085 1,725,000 2013 4.75% 305,000 41,694 34,450 381,144 1,420,000 2014 4.80% 325,000 34,450 26,650 386,100 1,095,000 2015 4.85% 345,000 26,650 18,284 389,934 750,000 2016 4.85% 365,000 18,284 9,433 392,716 385,000 2017 4.90% 385,000 9,433 - 394,433 - 3.60% $ 4,555,000 $ 1,235,404 $ 1,134,488 $ 6,924,891 2006 Tax & Revenue CIO - TWDB 335,000 Date of Issue - October 23, 1997 79,418 Term - 20 Years 3,780,000 2010 4.00% 350,000 79,418 72,418 $ 6,820,000 1999 3.00% $ 225,000 $ 132,656 $ 129,281 $ 486,938 6,595,000 2000 3.10% 235,000 129,281 125,639 489,920 6,360,000 2001 3.20% 245,000 125,639 121,719 492,358 6,115,000 2002 3.30% 255,000 121,719 117,511 494,230 5,860,000 2003 3.40% 260,000 117,511 113,091 490,603 5,600,000 2004 3.50% 275,000 113,091 108,279 496,370 5,325,000 2005 3.60% 285,000 108,279 103,149 496,428 5,040,000 2006 3.65% 295,000 103,149 97,765 495,914 4,745,000 2007 3.70% 310,000 97,765 92,030 499,795 4,435,000 2008 3.80% 320,000 92,030 85,950 497,980 4,115,000 2009 3.90% 335,000 85,950 79,418 500,368 3,780,000 2010 4.00% 350,000 79,418 72,418 501,835 3,430,000 2011 4.05% 365,000 72,418 65,026 502,444 3,065,000 2012 4.10% 380,000 65,026 57,236 502,263 2,685,000 2013 4.15% 400,000 57,236 48,936 506,173 2,285,000 2014 4.20% 415,000 48,936 40,221 504,158 1,870,000 2015 4.25% 435,000 40,221 30,978 506,199 1,435,000 2016 4.30% 455,000 30,978 21,195 507,173 980,000 2017 4.30% 480,000 21,195 10,875 512,070 500,000 2018 4.35% 500,000 10,875 - 510,875 - $ 6,820,000 $ 1,653,373 $ 1,520,716 $ 9,994,089 201 WATER AND SEWER SYSTEM DETAIL DEBT AMORTIZATION SCHEDULES Fiscal Interest Principal Interest Interest Annual Principal Year Rate Due 2 /01 Due 2101 Due 8/01 Requirement Outstanding Revenue & Refunding, Series 1998 Date of Issue - July 9, 1998 Term - 15 Years Certificates of Obligation, Series 2002 Date of Issue - December 1, 2001 107,864 Term - 20 Years $ 9,605,000 1999 4.20% $ - $ 256,745 $ 220,068 $ 476,813 9,605,000 2000 4.20% - 220,068 220,068 440,135 9,605,000 2001 4.20% - 220,068 220,068 440,135 9,605,000 2002 4.20% - 220,068 220,068 440,135 9,605,000 2003 4.20% 415,000 220,068 211,353 846,420 9,190,000 2004 4.30% 510,000 211,353 200,388 921,740 8,680,000 2005 4.40% 775,000 200,388 183,338 1,158,725 7,905,000 2006 4.40% 805,000 183,338 165,628 1,153,965 7,100,000 2007 4.45% 845,000 165,628 146,826 1,157,454 6,255,000 2008 4.55% 1,140,000 146,826 120,891 1,407,718 5,115,000 2009 4.60% 1,200,000 120,891 93,291 1,414,183 3,915,000 2010 4.65% 1,260,000 93,291 63,996 1,417,288 2,655,000 2011 4.75% 1,330,000 63,996 32,409 1,426,405 1,325,000 2012 4.85% 955,000 32,409 9,250 996,659 370,000 2013 5.00% 370,000 9,250 - 379,250 - $ 9,605,000 $ 2,364,384 $ 2,107,639 $ 14,077,023 Certificates of Obligation, Series 2002 Date of Issue - December 1, 2001 107,864 Term - 20 Years 430,778 4,060,000 2010 4.500% 230,000 102,914 $ 5,415,000 2002 $ - $ - $ 176,327 $ 176,327 5,415,000 2003 4.250% 170,000 132,245 128,633 430,878 5,245,000 2004 4.250% 175,000 128,633 124,914 428,546 5,070,000 2005 4.250% 185,000 124,914 120,983 430,896 4,885,000 2006 4.250% 195,000 120,983 116,839 432,821 4,690,000 2007 4.250% 200,000 116,839 112,589 429,428 4,490,000 2008 4.500% 210,000 112,589 107,864 430,453 4,280,000 2009 4.500% 220,000 107,864 102,914 430,778 4,060,000 2010 4.500% 230,000 102,914 97,739 430,653 3,830,000 2011 4.625% 240,000 97,739 92,189 429,928 3,590,000 2012 4.750% 250,000 92,189 86,251 428,440 3,340,000 2013 4.850% 265,000 86,251 79,825 431,076 3,075,000 2014 4.900% 275,000 79,825 73,088 427,913 2,800,000 2015 5.000% 290,000 73,088 65,838 428,925 2,510,000 2016 5.000% 305,000 65,838 58,213 429,050 2,205,000 2017 5.125% 320,000 58,213 50,013 428,225 1,885,000 2018 5.125% 340,000 50,013 41,300 431,313 1,545,000 2019 5.250% 355,000 41,300 31,981 428,281 1,190,000 2020 5.375% 375,000 31,981 21,903 428,884 815,000 2021 5.375% 395,000 21,903 11,288 428,191 420,000 2022 5.375% 420,000 11,288 - 431,288 - $ 5,415,000 $ 1,656,604 $ 1,700,686 $ 8,772,290 202 WATER AND SEWER SYSTEM DETAIL DEBT AMORTIZATION SCHEDULES Fiscal Interest Principal Interest Interest Annual Principal Year Rate Due 2/01 Due 2/01 Due 8/01 Requirement Outstanding Certificates of Obligation, Series 2003 Date of Issue - March 1, 2003 Term - 20 Years Revenue & Refunding, Series 2003 Date of Issue - May 1, 2003 $ 4,630,000 2003 $ - $ - $ 84,485 $ 84,485 4,630,000 2004 5.000% 160,000 101,383 97,383 358,765 4,470,000 2005 5.000% 160,000 97,383 93,383 350,765 4,310,000 2006 5.000% 165,000 93,383 89,258 347,640 4,145,000 2007 5.000% 170,000 89,258 85,008 344,265 3,975,000 2008 5.000% 175,000 85,008 80,633 340,640 3,800,000 2009 4.250% 180,000 80,633 76,808 337,440 3,620,000 2010 3.350% 190,000 76,808 73,625 340,433 3,430,000 2011 3.600% 195,000 73,625 70,115 338,740 3,235,000 2012 3.700% 205,000 70,115 66,323 341,438 3,030,000 2013 3.800% 215,000 66,323 62,238 343,560 2,815,000 2014 4.000% 225,000 62,238 57,738 344,975 2,590,000 2015 4.100% 235,000 57,738 52,920 345,658 2,355,000 2016 4.200% 245,000 52,920 47,775 345,695 2,110,000 2017 4.300% 260,000 47,775 42,185 349,960 1,850,000 2018 4.400% 270,000 42,185 36,245 348,430 1,580,000 2019 4.400% 285,000 36,245 29,975 351,220 1,295,000 2020 4.500% 300,000 29,975 23,225 353,200 995,000 2021 4.600% 315,000 23,225 15,980 354,205 680,000 2022 4.700% 330,000 15,980 8,225 354,205 350,000 2023 4.700% 350,000 8,225 - 358,225 - 4.900% $ 4,630,000 $ 1,210,420 $ 1,193,523 $ 7,033,943 Revenue & Refunding, Series 2003 Date of Issue - May 1, 2003 Term - 20 Years Ll $ 8,100,000 2003 $ - $ - $ 61,249 $ 61,249 8,100,000 2004 1.250% 420,000 122,498 119,873 662,370 7,680,000 2005 1.600% 625,000 119,873 114,873 859,745 7,055,000 2006 1.900% 635,000 114,873 108,840 858,713 6,420,000 2007 2.300% 650,000 108,840 101,365 860,205 5,770,000 2008 2.700% 835,000 101,365 90,093 1,026,458 4,935,000 2009 3.000% 865,000 90,093 77,118 1,032,210 4,070,000 2010 3.350% 895,000 77,118 62,126 1,034,244 3,175,000 2011 3.650% 935,000 62,126 45,063 1,042,189 2,240,000 2012 4.000% 970,000 45,063 25,663 1,040,725 1,270,000 2013 4.000% 575,000 25,663 14,163 614,825 695,000 2014 4.000% 605,000 14,163 2,063 621,225 90,000 2015 4.200% 10,000 2,063 1,853 13,915 80,000 2016 4.300% 10,000 1,853 1,638 13,490 70,000 2017 4.400% 10,000 1,638 1,418 13,055 60,000 2018 4.500% 10,000 1,418 1,193 12,610 50,000 2019 4.600% 10,000 1,193 963 12,155 40,000 2020 4.700% 10,000 963 728 11,690 30,000 2021 4.800% 10,000 728 488 11,215 20,000 2022 4.850% 10,000 488 245 10,733 10,000 2023 4.900% 10,000 245 - 10,245 - $ 8,100,000 $ 892,256 $ 831,008 $ 9,823,264 203 WATER AND SEWER SYSTEM DETAIL DEBT AMORTIZATION SCHEDULES Fiscal Interest Principal Interest Interest Annual Principal Year Rate Due 2/01 Due 2/01 Due 8/01 Requirement Outstanding Certificates of Obligation, Series 2004 Date of Issue - July 8, 2004 Term - 20 Years 2004 4.550% 630,000 140,001 125,669 $ 11,980,000 2005 6.000% $ 410,000 $ 388,067 $ 278,750 $ 1,076,817 11,570,000 2006 6.000% 470,000 278,750 264,650 1,013,400 11,100,000 2007 6.000% 475,000 264,650 250,400 990,050 10,625,000 2008 6.000% 485,000 250,400 235,850 971,250 10,140,000 2009 6.000% 495,000 235,850 221,000 951,850 9,645,000 2010 4.450% 505,000 221,000 209,764 935,764 9,140,000 2011 4.000% 520,000 209,764 199,364 929,128 8,620,000 2012 4.000% 530,000 199,364 188,764 918,128 8,090,000 2013 4.000% 550,000 188,764 177,764 916,528 7,540,000 2014 4.150% 565,000 177,764 166,040 908,804 6,975,000 2015 4.300% 585,000 166,040 153,463 904,503 6,390,000 2016 4.450% 605,000 153,463 140,001 898,464 5,785,000 2017 4.550% 630,000 140,001 125,669 895,670 5,155,000 2018 4.650% 650,000 125,669 110,556 886,225 4,505,000 2019 4.700% 675,000 110,556 94,694 880,250 3,830,000 2020 4.800% 705,000 94,694 77,774 877,468 3,125,000 2021 4.900% 735,000 77,774 59,766 872,540 2,390,000 2022 4.950% 765,000 59,766 40,833 865,599 1,625,000 2023 5.000% 795,000 40,833 20,958 856,790 830,000 2024 5.050% 830,000 20,958 - 850,958 - 2.40% $ 11,980,000 $ 3,404,124 $ 3,016,058 $ 18,400,186 2013 Certificate of Obligation - TWDB Series 2005 Date of Issue - March 1, 2005 Term - 20 Years 2005 0.00% $ - $ - $ 135,036 $ 135,036 $ 13,370,000 2006 1.35% 375,000 189,895 187,364 752,259 12,995,000 2007 1.55% 400,000 187,364 184,264 771,628 12,595,000 2008 1.65% 420,000 184,264 180,799 785,063 12,175,000 2009 1.80% 445,000 180,799 176,794 802,593 11,730,000 2010 2.05% 470,000 176,794 171,976 818,770 11,260,000 2011 2.25% 495,000 171,976 166,408 833,384 10,765,000 2012 2.40% 525,000 166,408 160,108 851,515 10,240,000 2013 2.55% 555,000 160,108 153,031 868,139 9,685,000 2014 2.65% 585,000 153,031 145,280 883,311 9,100,000 2015 2.75% 620,000 145,280 136,755 902,035 8,480,000 2016 2.90% 655,000 136,755 127,258 919,013 7,825,000 2017 2.95% 690,000 127,258 117,080 934,338 7,135,000 2018 3.00% 730,000 117,080 105,948 953,028 6,405,000 2019 3.10% 770,000 105,948 94,013 969,960 5,635,000 2020 3.15% 815,000 94,013 81,176 990,189 4,820,000 2021 2.00% 860,000 81,176 67,416 1,008,593 3,960,000 2022 3.30% 910,000 67,416 52,401 1,029,818 3,050,000 2023 3.35% 960,000 52,401 36,321 1,048,723 2,090,000 2024 3.45% 1,015,000 36,321 18,813 1,070,134 1,075,000 2025 3.50% 1,075,000 18,813 - 1,093,813 - $ 13,370,000 $ 2,553,098 $ 2,498,239 $ 18,421,342 204 WATER AND SEWER SYSTEM DETAIL DEBT AMORTIZATION SCHEDULES Fiscal Interest Principal Interest Interest Annual Principal Year Rate Due 2/01 Due 2/01 Due 8/01 Requirement Outstanding Certificate of Obligation Series 2006A Date of Issue - February 9, 2006 Term - 20 Years $ 12,230,000 2007 5.88% $ 190,000 $ 510,030 $ 272,617 $ 782,647 12,040,000 2008 5.88% 410,000 272,617 260,573 533,190 11,630,000 2009 5.88% 430,000 260,573 247,942 508,515 11,200,000 2010 5.88% 450,000 247,942 234,723 482,665 10,750,000 2011 5.88% 470,000 234,723 220,917 455,640 10,280,000 2012 5.88% 490,000 220,917 206,523 427,440 9,790,000 2013 4.38% 515,000 206,523 195,258 401,781 9,275,000 2014 3.88% 535,000 195,258 184,892 380,149 8,740,000 2015 3.88% 560,000 184,892 174,042 358,934 8,180,000 2016 4.00% 590,000 174,042 162,242 336,284 7,590,000 2017 4.00% 615,000 162,242 149,942 312,184 6,975,000 2018 4.10% 645,000 149,942 136,719 286,661 6,330,000 2019 4.13% 675,000 136,719 122,798 259,517 5,655,000 2020 4.20% 705,000 122,798 107,993 230,790 4,950,000 2021 4.25% 735,000 107,993 92,374 200,366 4,215,000 2022 4.30% 770,000 92,374 75,819 168,193 3,445,000 2023 4.35% 805,000 75,819 58,310 134,129 2,640,000 2024 4.40% 840,000 58,310 39,830 98,140 1,800,000 2025 4.40% 880,000 39,830 20,470 60,300 920,000 2026 4.45% 920,000 20,470 - 20,470 - $ 12,230,000 $ 3,474,012 $ 2,963,982 $ 6,437,995 Certificate of Obligation - TWDB Series 2006B Date of Issue - May 1, 2006 Term - 20 Years $ 19,700,000 2007 2.70% $ 595,000 $ 454,920 $ 315,626 $ 770,547 19,105,000 2008 2.75% 750,000 315,626 305,314 620,940 18,355,000 2009 2.75% 770,000 305,314 294,726 600,040 17,585,000 2010 2.80% 790,000 294,726 283,666 578,393 16,795,000 2011 2.85% 815,000 283,666 272,053 555,719 15,980,000 2012 2.95% 840,000 272,053 259,663 531,715 15,140,000 2013 3.05% 865,000 259,663 246,471 506,134 14,275,000 2014 3.10% 890,000 246,471 232,676 479,148 13,385,000 2015 3.20% 920,000 232,676 217,956 450,633 12,465,000 2016 3.25% 950,000 217,956 202,519 420,475 11,515,000 2017 3.30% 980,000 202,519 186,349 388,868 10,535,000 2018 3.40% 1,015,000 186,349 169,348 355,696 9,520,000 2019 3.45% 1,050,000 169,348 151,498 320,845 8,470,000 2020 3.50% 1,085,000 151,498 132,781 284,279 7,385,000 2021 3.50% 1,125,000 132,781 113,094 245,875 6,260,000 2022 3.50% 1,165,000 113,094 92,706 205,800 5,095,000 2023 3.60% 1,205,000 92,706 71,016 163,723 3,890,000 2024 3.60% 1,250,000 71,016 48,516 119,533 2,640,000 2025 3.65% 1,295,000 48,516 24,883 73,399 1,345,000 2026 3.70% 1,345,000 24,883 - 24,883 - $ 19,700,000 $ 4,075,780 $ 3,620,860 $ 7,696,645 205 206 WATER AND SEWER SYSTEM DETAIL DEBT AMORTIZATION SCHEDULES Fiscal Interest Principal Interest Interest Annual Principal Year Rate Due 2101 Due 2/01 Due 8/01 Requirement Outstanding Tax & Revenue Certificate of Obligation 4.00% 630,000 183,784 171,184 Series 2007 8,025,000 2018 Date of Issue - February 1, 2007 660,000 Term :-2:0 Years Fiscal Interest Principal Interest Interest Total Total Debt Year Rate Due 2/1 Due 211 Due 811 Interest for Fiscal Yr 129,109 272,966 5,965,000 2021 4.25% 745,000 $ 13,000,000 2008 6.00% $ 160,000 $ 574,486 S 294,066 $ 868,552 12,840,000 2009 6.00% 450,000 294,066 280,566 574,631 12,390,000 2010 6.00% 470,000 280,566 266,466 547,031 11,920,000 2011 6.00% 490,000 266,466 251,766 518,231 11,430,000 2012 6.00% 510,000 251,766 236,466 488,231 10,920,000 2013 6.00% 530,000 236,466 220,566 457,031 10,390,000 2014 4.75% 555,000 220,566 207,384 427,950 9,835,000 2015 4.00% 575,000 207,384 195,884 403,269 9,260,000 2016 4.00% 605,000 195,884 183,784 379,669 8,655,000 2017 4.00% 630,000 183,784 171,184 354,969 8,025,000 2018 4.00% 660,000 171,184 157,984 329,169 7,365,000 2019 4.13% 685,000 157,984 143,856 301,841 6,680,000 2020 4.13% 715,000 143,856 129,109 272,966 5,965,000 2021 4.25% 745,000 129,109 113,278 242,388 5,220,000 2022 4.25% 775,000 113,278 96,809 210,088 4,445,000 2023 4.25% 810,000 96,809 79,597 176,406 3,635,000 2024 4.25% 845,000 79,597 61,641 141,238 2,790,000 2025 4.38% 885,000 61,641 42,281 103,922 1,905,000 2026 4.38% 930,000 42,281 21,938 64,219 975,000 2027 4.50% 975,000 21,938 - 21,938 - 2025 $ 13,000,000 $ 3,729,111 $ 3,154,625 $ 6,883,736 6,500,000 Tax & Revenue Certificate of Obliaation Series 2008 4.000% 1,130,000 Date of Issue - February 15, 2008 491,008 Term - 20 Years I Fiscal Interest Principal Interest Interest Total Total Debt Year Rate Due 2/1 Due 2/1 Due 8/1 Interest for Fiscal Yr 21,055,000 2017 4.000% 1,315,000 442,208 415,908 $ 29,500,000 2008 $ - $ - $ 558,977 S 558,977 29,500,000 2009 4.000% 880,000 606,120 588,520 1,194,640 28,620,000 2010 4.000% 925,000 588,520 570,020 1,158,540 27,695,000 2011 3.500% 975,000 570,020 552,958 1,122,978 26,720,000 2012 3.500% 1,020,000 552,958 535,108 1,088,065 25,700,000 2013 4.000% 1,075,000 535,108 513,608 1,048,715 24,625,000 2014 4.000% 1,130,000 513,608 491,008 1,004,615 23,495,000 2015 4.000% 1,190,000 491,008 467,208 958,215 22,305,000 2016 4.000% 1,250,000 467,208 442,208 909,415 21,055,000 2017 4.000% 1,315,000 442,208 415,908 858,115 19,740,000 2018 4.000% 1,380,000 415,908 388,308 804,215 18,360,000 2019 4.000% 1,450,000 388,308 359,308 747,615 16,910,000 2020 4.000% 1,525,000 359,308 328,808 688,115 15,385,000 2021 4.000% 1,605,000 328,808 296,708 625,515 13,780,000 2022 4.000% 1,685,000 296,708 263,008 559,715 12,095,000 2023 4.125% 1,770,000 263,008 226,501 489,509 10,325,000 2024 4.250% 1,865,000 226,501 186,870 413,371 8,460,000 2025 4.250% 1,960,000 186,870 145,220 332,090 6,500,000 2026 4.400% 2,060,000 145,220 99,900 245,120 4,440,000 2027 4.500% 2,165,000 99,900 51,188 151,088 2,275,000 2028 4.500% 2,275,000 51,188 - 51,188 - S 29,500,000 $ 7,528,479 S 7,481,336 S 15,009,815 CITY OF BAYTOWN ORGANIZATION CHART SANITATION FUND IICouncil I II Manager II II Deputy Manag City 11 Director of Public Works/Utilities Asst. Director of Public Works 11 Solid Waste II 1� 1 207 CITY OF BAYTOWN SANITATION FUND 500 BUDGET SUMMARY BY FUND Actual Budget Estimated Adopted 2007 -08 2008 -09 2008 -09 2009 -10 Revenues 431,617 439,726 439,971 522,709 Solid Waste Collections $ 3,273,013 $ 3,411,000 $ 3,496,100 $ 3,717,932 Recycling Revenue 47,219 45,090 22,240 22,240 Resdidential Recycling 140,795 497,070 498,590 498,590 Recycling Contributions 107,350 - - - Recyle Bins 176 - 440 400 Interest On Investments 26,028 28,000 15,200 15,200 Miscellaneous 13,565 10,000 78,000 4,000 Transfer In - General Fund - - 100,000 25,000 Transfer In - Storm Water Utility Fund - - - 50,000 Total Revenues 3,608,146 3,991,160 4,210,570 4,333,362 Expenditures Personnel Services 431,617 439,726 439,971 522,709 Supplies 191,167 66,666 56,866 73,116 Maintenance 120,890 110,500 110,500 110,500 Services 2,821,738 3,422,932 3,409,010 3,526,172 Sundry 20,286 35,000 35,000 30,000 Total Operating 3,585,698 4,074,824 4,051,347 4,262,497 Capital Outlay - 132,636 132,636 76,726 Transfers Out 225,534 217,424 220,055 217,424 Unforseen/New Initiatives - 21,158 21,158 121,158 Total Expenditures 3,811,232 4,446,042 4,425,196 4,677,805 Excess (Deficit) Revenues Over Expenditures (203,086) (454,882) (214,626) (344,443) Working Capital - Beginning 1,016,527 818,301 813,441 598,815 Working Capital - Ending $ 813,441 $ 363,419 $ 598,815 $ 254,372 No. of Working Capital Days 67 30 49 20 Adopted Budget 2409 -10 Operations 4% Personnel Services 11% Capital & Transfers 17 9% Expenditures by Program Solid Waste Operations Residential Recycling Total 208 Services & Sundry 76% $ 3,317,443 $ 3,677,274 $ 3,675,555 $ 3,904,620 493,789 768,768 749,641 773,185 3,811,232 $ 4,446,042 $ 4,425,196 $ 4,677,805 CITY OF BAYTOWN PROGRAM SUMMARY 3200 SOLID WASTE Program Description Brush is collected curbside on a once -per -month schedule. Household garbage and heavy trash are collected twice weekly. Brush is recycled to chips and humus. These wood chips are used for wood burning fuel. A regularly scheduled junk drop- offsite is provided for residents. A drop -off recycling center is operated through a contractor. This center accepts recyclable materials from residents on a voluntary basis. Major Goals • Collection of brush and junk on a timely basis with proper disposal or recycling. • Reduction of total waste stream through operation of a drop -off recycling center. Major Objectives • Provide driver training for new drivers. • Collection of brush and limbs as scheduled. • Safe and efficient collection and chipping of brush and limbs. • Participation in clean -up program. Performance Measures 1. Average cost to collect and process brush and limbs per unit per month $5.00 $5.00 $5.00 $5.00 2. Weekly brush routes completed on time 100% 100% 100% 100% 209 Actual Budget Estimated Projected Workload Measures 2007 -08 2008 -09 2008 -09 2009 -10 l . Cubic yards brush/limbs collected 69,200 74,000 74,000 75,000 2. Cubic yard of junk disposal 14,960 16,200 17,000 16,200 3. Tons of material recycled 800 500 700 700 Performance Measures 1. Average cost to collect and process brush and limbs per unit per month $5.00 $5.00 $5.00 $5.00 2. Weekly brush routes completed on time 100% 100% 100% 100% 209 CITY OF BAYTOWN SERVICE LEVEL BUDGET 3200 SOLID WASTE Actual Budget Estimated Adopted Acct# Acct Description 2007 -08 2008 -09 2008 -09 2009 -10 7100 Personnel Services 71002 Regular Wages 71003 Part-Time Wages 71009 Overtime 71021 Health & Dental 71022 TMRS 71023 FICA 71028 Workers Compensation 71052 Salary Savings 7,278 Total Personnel Services 7200 Supplies 72007 Wearing Apparel 72013 Program Supplies 72016 Motor Vehicle 72021 Minor Tools 72031 Chemical 162,518 Total Supplies 7300 Maintenance 73001 Land 73043 Motor Vehicles 1,713 Total Maintenance 7400 Services 74001 Communication 74021 Special Services 74026 Janitorial Services 74034 Household Garbage Contract 74036 Advertising 74040 Recycling Services 74042 Education & Training 74050 Disposal Services 74059 Residential Recycling Program 74071 Association Dues 74210 General Liability Insurance 74220 Errors & Omissions 74240 Auto Liability 74241 Auto Collision 74242 Auto Catastrophic 74271 Mobile Equipment 74281 Employee Fraud Total Services 7500 Sundry Charges 75088 Bad Debt Expense Total Sundry Total Operating 210 $ 283,431 $ 318,752 $ 280,710 $ 346,723 - - - 10,608 22,701 30,980 26,000 20,000 47,712 47,932 45,301 45,795 47,712 58,161 58,161 63,427 22,474 25,705 22,521 27,861 7,587 8,196 7,278 8,295 - (50,000) - - 431,617 439,726 439,971 522,709 3,440 5,416 5,416 6,166 118,650 - - - 67,717 60,000 50,000 65,000 1,094 1,000 1,200 1,700 266 250 250 250 191,167 66,666 56,866 73,116 331 5,500 5,500 5,500 120,559 105,000 105,000 105,000 120,890 110,500 110,500 110,500 32 806 606 606 249,998 250,000 250,000 275,000 - - 224 538 2,195,122 2,412,240 2,412,240 2,484,607 690 2,000 2,000 1,200 72,985 73,993 73,993 76,213 343 550 550 550 129,500 137,193 147,883 141,308 162,518 534,626 509,990 534,626 240 241 241 241 1,713 1,765 1,765 1,765 2,419 2,509 2,509 2,509 2,422 2,737 2,737 2,737 2,282 2,579 2,579 2,579 106 109 109 109 1,368 1,436 1,436 1,436 - 148 148 148 2,821,738 3,422,932 3,409,010 3,526,172 20,286 35,000 35,000 30,000 20,286 35,000 35,000 30,000 3,585,698 4,074,824 4,051,347 4,262,497 CITY OF BAYTOWN SERVICE LEVEL BUDGET 3200 SOLID WASTE Actual Budget Estimated Adopted Acct# Acct Description 2007 -08 2008 -09 2008 -09 2009 -10 8000 Capital Outlay 84041 Land Improvements 84043 Motor Vehicles 86011 Capital Lease Purchases 9,045 Total Capital Outlay 9000 Other Financing Uses 91101 To General Fund 91501 To Accrued Leave -Solid Waste 91550 To Internal Service Fund 91560 To Medical Benefits Fund Total Other Financing Uses 9900 Contingencies 99001 Contingencies 99002 Unforeseen/New Initiatives Total Contingencies TOTAL DEPARTMENT - 3,842 3,842 - - 90,000 90,000 - - 38,794 38,794 76,726 - 132,636 132,636 76,726 206,489 206,489 206,489 206,489 10,000 10,000 10,000 10,000 9,045 935 935 935 - - 2,631 - 225,534 217,424 220,055 217,424 21,158 21,158 - - 121,158 21,158 21,158 121,158 $ 3,811,232 $ 4,446,042 $ 4,425,196 $ 4,677,805 211 212 CITY OF BAYTOWN ORGANIZATION CHART STORM WATER UTILITY FUND I� Council I� I, Manager i1 ,I Assistant Managerity 11 11 Director of Health II Storm Water Utility 1 213 CITY OF BAYTOWN STORM WATER UTILITY FUND 505 BUDGET SUMMARY BY FUND Actual Budget Estimated Adapted 2007 -08 2008 -09 2008 -09 2009 -10 Revenues Storm Drainage Fee $ 509,091 $ 520,400 $ 505,300 $ 505,300 Interest on Investments 14,032 10,800 9,100 9,600 Total Revenues 523,123 531,200 514,400 514,900 Expenditures Personnel Services 103,731 142,085 141,429 252,111 Supplies 23;901 45,150 45,150 46,150 Maintenance - 300 300 300 Services 27,494 489,070 309,070 261,601 Sundry 7,190 - - - Total Operating 162,316 676,605 495,949 560,162 Capital Outlay 24,749 - - 9,825 Transfer to General Fund 191,375 167,730 157,879 217,730 Total Expenditures 378,440 844,335 663,828 787,717 Excess (Deficit) Revenues Over Expenditures 144,583 (313,135) (149,428) (272,817) Working Capital - Beginning 331,909 381,901 476,592 327,164 Working Capital - Ending $ 476,592 $ 68,766 $ 327,164 $ 54,347 No. of Working Capital Days 450 30 180 25 Adopted Budget 2009 -10 by Expenditure Type Capital Outlay Personnel Services 1% 32% Transfer to General Fund Operating 28% 39% 214 CITY OF BAYTOWN PROGRAM SUMMARY 3050 STORM WATER UTILITY Program Description The Division is responsible for the City's compliance with the Federal mandate known as the National Pollutant Discharge Elimination System ( NPDES). The NPDES mandate requires cities to implement programs and practices to control polluted storm water run -off through a permitting program. The NPDES permitting program is comprised of two phases. Phase I affects medium and large cities. Phase II affects smaller communities, such as Baytown. Baytown is required to develop a storm water management program that will address six minimum control measures. This program should be developed and implemented in phases over the next five years. Major Goals • Adopt the final storm water management program (SWMP) outlining our best management practices (BMPs). • Submit our notice of intent (NOI) and (SWMP) to Texas Commission on Environmental Quality (TCEQ) and begin implementation. • Educate the public about storm water requirements and pollution from urban run -off. • Develop ordinances to address illicit discharges and construction site run -off. • Establish good housekeeping practices for storm water in all City departments. Major Objectives • Provide public education through brochures, presentations, and the website. This includes the general public, civic associations, homebuilders and developers, commercial businesses, and municipal employees. • Provide public outreach with community clean -up events. • Document and record illicit discharge complaints. • Build relationships with other City departments involved with the SWMP. 215 CITY OF BAYTOWN SERVICE LEVEL BUDGET 3050 STORM WATER UTILITY Actual Budget Estimated Adopted Acct# Acct Description 2007 -08 2008 -09 2008 -09 2009 -10 7100 Personnel Services 409 1,500 1,500 2,000 71002 Regular Wages $ 64,561 $ 92,556 $ 90,852 $ 165,335 71003 Part-Time 5, 171 - 2,376 6,250 71009 Overtime 229 1,000 750 1,000 71021 Health & Dental 13,547 19,352 19,203 26,891 71022 TMRS 10,743 16,456 16,456 30,069 71023 FICA 5,228 6,972 6,864 12,910 71028 Workers Compensation 255 349 317 656 71041 Allowances 3,997 5,400 4,611 9,000 Total Personnel Services 103,731 142,085 141,429 252,111 7200 Supplies 72001 Office 409 1,500 1,500 2,000 72002 Postage 43 2,000 2,000 2,000 72004 Printing 2,193 3,600 3,600 3,600 72007 Wearing Apparel 308 650 650 900 72021 Minor Tools 774 1,400 1,400 1,650 72031 Chemicals 15,040 20,000 20,000 20,000 72041 Educational 5,134 7,500 7,500 7,500 72045 Computer Software Supply - 8,500 8,500 8,500 74071 Total Supplies 23,901 45,150 45,150 46,150 7300 Maintenance 73041 Furniture & Fixtures - 300 300 300 Machinery & Equipment Total Maintenance - 300 300 300 7400 Services 9,825 74001 Communication 427 2,020 2,020 3,520 74021 Special Services 22,376 480,000 300,000 248,731 74036 Advertising - 500 500 500 74041 Travel & Reimbursables 4,316 4,500 4,500 6,000 74042 Education & Training 375 1,700 1,700 2,350 74071 Association Dues - 350 350 500 Total Services 27,494 489,070 309,070 261,601 Total Operating 155,126 676,305 495,649 559,862 7500 Sundry Charges 75071 Terminal /Accrual Pay 6,340 - - - 75088 Bad Debt -Cutoff Accounts 850 - - - Total Sundry Charges 7,190 - - - 8000 Capital Outlay 80001 Funiture & Equipment <$5,000 - - - 9,825 84042 Machinery & Equipment 24,749 - - - Total Capital Outlay 24,749 - - 9,825 9000 Other Financing Uses 91101 To General Fund 191,375 167,730 167,730 167,730 91560 To Medical Benefits Fund - - 149 - 91500 To Solid Waste Fund - - - 50,000 Total Other Financing Uses 191,375 167,730 167,879 217,730 TOTAL DEPARTMENT $ 378,440 $ 844,335 $ 663,828 $ 787,717 216 CITY OF BAYTOWN ORGANIZATION CHART GARAGE FUND I� Council !I �I Manager II I Deputy City 1� Manager I� Director of Public I Works/Utilities Asst. Director of Public Works 11 Garage II BAYTOWN 217 218 CITY OF BAYTOWN GARAGE FUND 550 BUDGET SUMMARY BY FUND Revenues Departmental Billings - Fuel Departmental Billings - Repairs State Fuel Tax Refund GCCISD - Fuel Miscellaneous Transfer In - General Fund Transfer In - Water & Sewer Fund Transfer In - Solid Waste Fund Total Revenues Expenditures Actual Budget Estimated Adopted 2007 -08 2008 -09 2008 -09 2009 -10 S 1,318,417 $ 1,026,300 $ 743,000 S 780,000 743,754 739,000 917,000 900,000 380 - - - 231,382 198,580 51,720 51,720 9,582 7,760 4,830 4,830 54,568 2,382 2,382 2,382 41,372 2,515 2,515 2,515 9,045 935 935 935 2,408,500 1,977,472 1,722,3 82 1,742,382 Personnel Services 391,143 501,081 464,108 501,749 Supplies 1,713,559 1,582,100 1,028,420 1,170,400 Maintenance 8,171 10,700 11,400 10,700 Services 82,303 74,401 99,401 74,401 Total Operating 2,195,176 2,168,282 1,603,329 1,757,250 Capital Outlay 55,395 19,000 19,000 26,000 Transfers Out 10,387 10,000 20,960 10,000 Total Expenditures 2,260,958 2,197,282 1,64' ),289 1,793,250 Excess (Deficit) Revenues Over Expenditures 147,542 (219,810) 79,093 (50,868) Working Capital - Beginning 100,965 237,636 248,507 327,600 Working Capital - Ending S 248,507 $ 17,826 $ 327,600 S 276,732 Adopted Budget 2009 -10 Capital & Transfers 2% Operations , 70% Personnel Services 28% 219 CITY OF BAYTOWN PROGRAM SUMMARY 7010 GARAGE OPERATIONS Program Description Equipment Services Division maintains, services, and repairs a fleet consisting of the vehicles and equipment operated by Public Works, Utilities, Parks and Recreation, Pollution Control, Engineering, Inspection, Library, Health, Purchasing, Utility Billing and BAWA. This division also maintains the fueling facility, standby generators, the equipment wash rack, and the garage's own mechanical equipment. In addition, assistance is rendered to Police and Fire garages and Bayland Park operations when necessary. This division processes all associated paperwork, as well as billing of fuel and services to all user departments. Major Goals • Improve the safety and efficiency of equipment and vehicles operated by city forces through timely maintenance, service and repair operations. Provide the departments and divisions of the city safe and properly operating vehicles and equipment for their use. Provide these services in an economical and timely manner. Major Objectives • Coordinate with departmental supervisors to facilitate sufficient availability of equipment for their duties. • Reduce downtime and increase "mean- time - between- failure" for vehicles and equipment maintained by the garage. • Reduce rate of returns for unscheduled repairs by an aggressive preventative maintenance program. 220 Actual Budget Estimated Projected Workload Measures 2007 -08 2008 -09 2008 -09 2009 -10 1. Preventative maintenance service 950 950 950 950 2. Tire service 600 600 600 600 3. Road calls 350 350 350 350 Performance Measures 1. Schedule services completed 95% 95% 95% 95% 2. Jobs done in "flat rate" time 80% 80% 80% 80% 3. Road calls 350 350 350 350 220 CITY OF BAYTOWN SERVICE LEVEL BUDGET 7010 GARAGE OPERATIONS Actual Budget Estimated Adopted Acct# Acct Description 2007 -08 2008 -09 2008 -09 2009 -10 7100 Personnel Services 6,687 - - - 71002 Regular Wages $ 281,059 $ 355,812 $ 329,624 $ 357,965 71009 Overtime 6,607 5,149 5,900 6,000 71021 Health & Dental 28,396 45,232 34,272 37,693 71022 TMRS 45,573 60,627 60,627 63,792 71023 FICA 21,748 27,195 25,280 27,416 71028 Workers Compensation 2,909 3,466 3,050 3,483 71041 Allowances 4,851 3,600 5,355 5,400 Total Personnel Services 391,143 501,081 464,108 501,749 7200 Supplies 72001 Office 1,133 1,800 1,800 1,800 72007 Wearing Apparel 2,147 3,150 3,100 3,150 72016 Motor Vehicle 3,935 3,300 2,900 3,300 72017 Parts Purchase For Resale 224,057 250,000 250,000 250,000 72018 Fuel Purchase For Resale 1,444,385 1,311,700 758,470 900,000 72019 Supplies Purchased For Resale 7,091 7,000 7,000 7,000 72021 Minor Tools 2,076 3,000 3,000 3,000 72026 Cleaning & Janitorial 1,746 1,950 1,950 1,950 72032 Medical 16 200 200 200 72098 Inventory Adjustments 26,973 - - - Total Supplies 1,713,559 1,582,100 1,028,420 1,170,400 7300 Maintenance 73011 Buildings 2,343 3,000 3,000 3,000 73027 Heating & Cooling System - 500 500 500 73042 Machinery & Equipment 3,611 5,000 5,000 5,000 73043 Motor Vehicles 2,217 2,200 2,900 2,200 Total Maintenance 8,171 10,700 11,400 10,700 7400 Services 74020 Outside Contracts 70,862 55,000 80,000 55,000 74021 Special Services 1,749 6,300 6,300 6,300 74041 Travel & Reimbursables 191 800 800 800 74042 Education & Training 2,895 5,000 5,000 5,000 74210 General Liability Insurance 630 657 657 657 74220 Errors & Omissions 889 934 934 934 74240 Auto Liability 2,055 2,322 2,322 2,322 74241 Auto Collision 1,879 2,124 2,124 2,124 74242 Auto Catastrophic 92 95 95 95 74272 Real & Personal Property 1,061 1,114 1,114 1,114 74281 Employee Fraud - 55 55 55 Total Services 82,303 74,401 99,401 74,401 Total Operating 2,195,176 2,168,282 1,603,329 1,757,250 8000 Capital Outlay 80001 Furniture & equip <$5,000 6,687 - - - 84042 Machinery & equipment 8,758 11,500 11,500 - 84043 Motor Vehicles 39,950 - - 26,000 84053 Major Tools - 7,500 7,500 - Total Capital Outlay 55,395 19,000 19,000 26,000 9000 Other Financing Uses 91551 To Accrued Leave - Garage Fund 10,387 10,000 10,000 10,000 91560 To Medical Benefits Fund - - 10,960 - Total Other Financing Uses 10,387 10,000 20,960 10,000 TOTAL DEPARTMENT $ 2,260,958 $ 2,197,282 $ 1,643,289 $ 1,793,250 221 222 CITY OF BAYTOWN ORGANIZATION CHART WAREHOUSE OPERATIONS FUND 11 City Council 11 II City Manager 11 11 �SManag r't'' 11 II Director of Finance II 11 Purchasing Manager 11 Warehouse Operations 223 CITY OF BAYTOWN WAREHOUSE OPERATIONS FUND 552 BUDGET SUMMARY BY FUND Actual Budget Estimated Adopted 2007 -08 2008 -09 2008 -09 2009 -10 Revenues 186,096 200,262 187,713 193,831 Transfer In - General Fund $ 23,760 $ 49,188 $ 49,188 $ 23,760 Transfer In - Water & Sewer Fund 128,683 266,398 266,398 128,683 Water Meter Sales 76,996 29,300 28,100 28,100 Miscellaneous 4,022 2,440 2,230 2,210 Total Revenues 233,461 347,326 345,916 182,753 Expenditures Personnel. Services 186,096 200,262 187,713 193,831 Supplies 67,027 40,800 31,400 41,700 Maintenance 10,357 6,000 8,000 9,000 Services 4,693 5,120 4,720 4,920 Sundry 8,453 6,500 - 1,000 Total Operating 276,626 258,682 231,833 250,451 Capital Outlay - 9,000 4,485 6,000 Total Expenditures 276,626 267,682 236,318 256,451 Excess (Det cit) revenues Over Expenditures (43,165) 79,644 109,598 (73,698) Working Capital - Beginning 26,450 (73,042) (16,715) 92,883 Working Capital - Ending $ (16,715) $ 6,602 $ 92,883 $ 19,185 Adopted Budget 2009 -I0 Operations 22 % Capital /Outlay 2 %a Personnel Services 76 % 224 CITY OF BAYTOWN PROGRAM SUMMARY 7010 WAREHOUSE OPERATIONS Program Description Provide Centralized warehousing and purchasing for commonly used supplies and materials throughout the city. Operation is designed to provide lower costs through volume purchasing and consolidation. Major Goals • Expansion of base inventory to facilitate citywide usage, while reducing items with low turnover. • Develop inventory- tracking system. Develop inventory minimum and maximum levels based on usage. Major Objectives • Automation of physical inventory process. • Increase use of warehouse by city departments. Performance Measures 1. Requisitions processed within required time frame. 100% 100% 100% 100% 2. Requisitions unable to be filled within required time frame. 0% 0% 0% 0% 225 Actual Budget Estimated Projected Workload Measures 2007 -08 2008 -09 2008 -09 2009 -10 1. Requisitions processed 4,600 5,000 5,500 5,500 2. Purchase orders processed 1,700 1,900 2,000 2,200 3. Items inventoried 2,600 2,900 3,000 3,000 Performance Measures 1. Requisitions processed within required time frame. 100% 100% 100% 100% 2. Requisitions unable to be filled within required time frame. 0% 0% 0% 0% 225 CITY OF BAYTOWN SERVICE LEVEL BUDGET 7010 WAREHOUSE OPERATIONS Actual Budget Estimated Adopted Acct# Acct Description 2007 -08 2008 -09 2008 -09 2009 -10 7100 Personnel Services 71002 Regular Wages $ 122,754 $ 130,466 $ 129,752 $ 133,764 71009 Overtime 514 1,500 1,500 1,500 71021 Health & Dental 32,420 34,429 22,424 22,616 71022 TMRS 19,203 21,946 21,946 23,361 71023 FICA 8,626 9,206 9,443 9,784 71028 Workers Compensation 2,579 2,715 2,648 2,806 Total Personnel Services 186,096 200,262 187,713 193,831 7200 Supplies 72001 Office 632 600 600 1,000 72007 Wearing Apparel 810 1,000 900 1,500 72015 Meter Purchase for Resale 59,135 33,000 25,000 33,000 72016 Motor Vehicle 5,758 4,800 3,800 4,800 72021 Minor Tools 1,308 1,300 1,000 1,300 72032 Medical 17 100 100 100 72098 Inventory Adjustments (633) - - - Total Supplies 67,027 40,800 31,400 41,700 7300 Maintenance 73011 Buildings 2,542 3,500 2,500 3,500 73043 Motor Vehicles 7,815 2,500 5,500 5,500 Total Maintenance 10,357 6,000 8,000 9,000 7400 Services 74001 Communication 1,642 1,400 1,400 1,600 74041 Travel & Reimbursables 948 1,200 1,000 1,000 74042 Education & Training 830 1,200 1,000 1,000 74210 General Liability Insurance 88 82 82 82 74220 Errors & Omissions 124 117 117 117 74272 Real & Personal Property 1,061 1,114 1,114 1,114 74281 Employee Fraud - 7 7 7 Total Services 4,693 5,120 4,720 4,920 7500 Sundry Charges 75071 Accrued Leave 8,453 6,500 - 1,000 Total Sundry & Other 8,453 6,500 - 1,000 Total Operating 276,626 258,682 231,833 250,451 8000 Capital Outlay 80001 Furniture & Equip <$5,000 - 9,000 4,485 6,000 Total Capital Outlay - 9,000 4,485 6,000 TOTAL DEPARTMENT $ 276,626 $ 267,682 $ 236,318 $ 256,451 226 Published on September 17, 2009 and September 22, 2009 in the ORDINANCE NO. 1 1.1 S 1 Baytown Sun AN ORDINANCE Of- THE CITY COUNCIL OF THE Cur), OF BAYTOWN, TEXAS. ADOPTING A BUDGET FOR THE F`Sl ,'ING FISCAL YEAR, BEGINNING OCTOBER 1. 2009, AND ENDING SEl"FFV113ER :0.2010, IN ACCORDANCE 11'I'I'i i T'1 IE CI 1..1R "1 'I:1Z AND ORDIN :INCES OF Tl-il: CI "Tli' OF 13AYTO11'N ::1NI7 PEtOV IDIN(_i FOIL 'I'l IE Pt ;13LICGITION AND EFFECTIVE DATE THEREOF. IEREOF. WHEREAS, the City Manager ofthe City of Baytown has submitted to the City Council a budget estintatr of the reycnues ofsaid City and the expense of conducting the affairs thereof for the ensuing fiscal year, beginning October I, 2009, and ending September 30, 2010, and %%hich said estimate has been compiled from detailed information obtained from the several departments, divisions, and offices of the Cite containing all information as required by the Charter ofthe City of Baytown; and WHFREAS, the City Council has received said Cite Manager's estimate ;nut held a public hearing thereon as provided bN Section •1.1 of the Charter and Section 102.006 ofthe 1 "exas Local (;oyerument Cede: and WTIEREAS, aNer full and final consideratiint of the public hearing and alter certain re\ isions to the proposed budget. it is the opinion of the Council that the hudget as revised should be approved and adopted; NMV 1"E1F.RHFORE BE' IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF BAY- T01VN, TFXAS: Section 1: That the budget estimate ofthe revenues of the City of Baytown and the expenses of" condtcling lite affairs thereof for the ensuing I iscal year. beginning October 1.2009, and ending September 30.2010. as tinaliv submitted to the City Council by the City Manager of said City (a copy ofwhich is on file in theCity Clerk's office) be. and the sarne is in all things. adopted and approved as the budget estintatr ofall the current expenses as well as the fixed charges a"ainst said City for the fiscal year beginning October I. 2009. and ending September 30. 2010. Section 2: I -hat the suit ofS1X'I Y MILLION SIX HUNDRED SIXTY-TWO -IT OUSAND EIGHT IUN DRED TIim-1 -liEN AND NOi 100 DOLLARS (560.662,813.00) is hereby appropriated out of the General Fund tier the payment of Operating Expenses and Capita) Outlay of the Cite Government. Section 3: 1 -hat the suit ofNINE MILLION TI IREE l IUNDRED NINETY -TWO TI IOUSAND SIX HUNDRED I VELVE AND NO/I00 DOLLARS ($9,392,612.00) is hereby appropriated out ofthe General Fund Debt Service for the purpose of "paying the accruing interest and redeeming the Serial Bands as they mature on the General Fund Debt Service Bonds. Section T: I "hat the suet uf'IAVO NI11.1.10N (1NF I1UNDRE DSIX I'Y- I'IIREE''11lot!S:1 \DTI IREE I ILINDRED T) IREE AND N01 00 DOLLARS 0S.2.1 03.3,03.00) is hcrebt appropriated out ofthe I lotel \lotel fax Fund for the payment of Operating Expenses and Capital (Outlay ofthe City ( ioternntent. Section is I hat the sum of f1IIR 11'- H IREE• MILLION N1N1 Ht 1 11110 IiI:N I i fUL'SAND ONE HUNDRED NINETY- THREE AND N0 %100 DOLLARS ($33,913.193.00) is hereby appropriated 01,11 ofthr 1 \aten +arks and Sanitars Se%%age System for operating costs and fir the purpose ofpaying the accnnng interest and redeeming the Serial Bonds as they mature on the Watertyorks and Sanitary Sewer Fund Debt Service Bonds. Section 6: That the stint of FOUR N111.1-ION SIX HUNDIZED SEVEN r)'-SEVEN I HOUSAND EIGI IT I IL'NDRFD FIVE AND NO1100 DOLLARS 64,677.80i.00) is hereby appropriated out of the Sanitation Fund I'or the Operating Expenses and Capital Otilla\ ofthe municipally Lmned Solid Waste Collection S\stent. „7 Section 7: That the suns ol- SEVF•N HUNDRED EIGHTY -SEVEN THOUSAND SEVEN HUNDRED SEVENTEEN AND NO 1100 DOLLARS (5787.717.00) is hereby appropriated out of the Storm Water Utility Fund I-or payment of Operating Expenses and Capital Outlay ot'the City Government. Section 8: That the stun ot'ONE: MILLION SEVEN HUNDRED NINE'r%,- II-IREE THOUSAND TWO HUNDRED I'IFTY AND NO1100 DOLLARS ($1,793,250.00) is hercbyappropriated out ol'the Garage Fund for the Operating Expenses and Capital Outlay for 'Municipal Garage Services System and Activities. Section 9: That the suns of TWO HUNDRED F1F'1'Y -SIX THOUSAND FOUR 14UNDRED FIFTY - ONE AND NO1100 DOLLARS ($356.-451.00) is hereby appropriated out of the Warehouse Operations Fund tbrthe Operating Expenses and Capital Outlay for Central Warehouse Activities. Section 10: That the City Manager is hereby authorized to transfer any unencumbered appropriation balance or portion thereofbetween general classifications ofexpendittires Nvithin an ollice, deparattent or agency, in accordance with Section 68 ofthe Charter. Section 11: That the City itilanager shall have the authority to increase a`department's line item budget by the amount equal to outstanding purchase orders as of September 30. 3009, to be appropriated out of the Fund Balance. Section 13: This ordinance shall be and remain in lull force and effect from and alier its passage and approval of the City Council, and it shall be published unce each week Ibr two (2) consecutive weeks in the ol'licial newspaper of the City of Baytown. INTRODUCED, READ and PASSED by the affirmative vote ofthe the 10'x' day of September, 3009. AT"!'EST: E "flCIA GAI ZA. hltet m City Clerk APPROVED AS TO FORM: l . ACIO RA 11RL'Z. SR.. City M rnev 228 f: P it of the City of Baytown this DONCARLOS. Mayor Published Ln the Baytown Sun on September 15, 9.009 and September 16 ORDINANCE NO. 11.182 2009. Effective 10 -01 -2009 AN ORDINANCE OF T HE CITY COUNCIL O1= THE CITY OF BAY "CO\WN. TEXAS. AMENDING CHAPTER 86 -SOLID WASTE.- ARTICLE 11 "RESIDENTIAL SOLID WASTE.- DIVISION 3 •'FLT'S AND CI IARGL'-S AND BILLING PROCEDURE:." SECTION 86 -101 -CHARGE FOR COLLECTION.- SUBSECTIONS (A). (D). AND (I:) OI- THE CODE OF ORDINANCES. BAYTOWN. 'TEXAS. T'O INCREASI- RFSIDENTIAL COLLECTION RATES: Ai4IEND1NG CHAPTER 86 -SOLID WASTE.- ARTTCLF III " CO\ME'RCIAL SOLID WASTE-- DIVISION 2 "S \-1ALL 11 - ,SINESS WASTE COLLECTION SERVICF." SEC LION 86 -166 "CONTRACT FOR GARBAGE C'OLLF- CTION" OF THE CODE OF ORDINANCES. B:\Y'COw-N. ThX: \S. TO INCRI:ASl: THE COLLECTION RATE: CONTAINING A REPEALING CLAUSE: CONTAINING A SAVINGS CLAUS1: PRESCRIBING A MA.XINIUM PENALTY OF FIVE HUNDRED D AND NO /100 DOLLARS ($500.00) I-OR EACH VIOLATION THEREOF; AND PROVIDING FOR THE PUBLICATION AND EFFECTIVE DATE THEREOF. BE: IT ORDAINED I3Y THE CITY COUNCIL OF THE CITY OF BAYTOWN. TEXAS: Section 1: That Chapter 86 "Solid Waste," Article II "Residential Solid Waste.- Division 3 "Fees and Charges and Billing Procedure." Section 86 -101 "Charge for collection." Subsection (a) ofthe Code of Ordinances. City of Baytown. Texas, is hereby amended to read as Ibllows: CIIAPTF.R 86. SOLID \VAS "I'F. :1RTIC'LE IL RESIDEN'HAL SOLID \VAsn DIVISION 3. FEELS A;ND CH :IRCI:S AND BI1.LIN(; PROCE)URE. Sec. 86 -101. Charge for collection. (a) Fach occupied residential unit within the city limits shall be charged the sum ol'S16.56. Plus applicable sales tax, per month for cite refuse collection services. This charge is based on the availability of city removal and disposal services and .hall be collected regardless of whether or not the occupant of a residential unit places any refuse: out for collection. Section '_: Fhat Chapter 86 "Solid Waste." Article 11 "Residential Solid \Vasty." Division ? "Fees and Charues and Billin,, Procedure." Section 86 -101 "Charge 1'or collection." Subsection (d) of the Code of Ordinances. City of Baytown, I'exas, is hereby amended to read as hollows: 229 CHAPTER 86. SOLID WASTE ARTICLE 11. RESIDENTIAL SOLID WASTE DIVISION 3. FETES AND CHARGES AND BILLING PROCEDURE Sec. 86 -101. Charge for collection. (d) \ \'hen the head of the household of a residential unit certifies in writing to the utility collections office that he is over 65 years of age and that he will place no more than one 30- ��allon can or one 30- gallon plastic bag of refuse at his residential unit fur collection on each regularly scheduled collection day, the monthly charge will be S13.80 plus applicable sales tax. Section 3: That Chapter 86 "Solid \ \'aste." Article 11 "Residential Solid Waste." Division 3 ­Fees and C'haroes and l3illint, Procedure.- Section 86 -101 "Charge for collection." subsection (e) of the Code of Ordinances. City of Baytown. Texas, is hereby amended to read as fol lows: CHAPTER 86. SOLID WASTE ARTICLE II. RESIDENTIAL SOLID WASTE DIVISION 3. FEES AND CIIARGI:S AND BILLING PROCEDURE: Sec. 86 -101. Charge for collection. (e) For multifamily dwelling unit projects containing eight d"elling units or less, the monthly charge for collection of refuse shall be S16.56, plus applicable sales tax, times the number of occupied units in the project. Section 4: 'f hat Chapter 86 "Solid Waste,- :article III "Commercial Solid Waste Division 2 "Small Business Waste Collection Service." Section 86 -166 "Contract for Garbage Collection" of the Code of Ordinances. City of llaytown. Texas. is hereby amended to read as tullow s: CIIAPTE' R 86. SOLID WASH" ARTICLE' Ill. CO 1,\HiRC'I : \L SOLID \ \'AS'1'E DIVISION 2. SMALL BUSINESS W:kS'[ F. COLLECTION SERVICE Sec. 86 -166. Contract for garbage collection. The city department of public works shall have the right to contract with certain small local businesses and professional offices tier garbage service. The contract shall specify the maximum quantity of bags to be disposed of\\eekly and the rate to be charged. the charges shall 230 he 529,50 per month for tip to live bags per week, and liar each additional bag per week the charge shall be $2.00 per month. The director of public works shall contract only N%ith those who wish the service and who are located near existing residential customers. Section Any person who fails to comply with am- provision of this ordinance shall be guilty of a misdetricanor rind. upon conviction, shall be punished by a tine not exceeding FIVE- II1, NDRI:D AND NO /100 DOLLARS (S-500.00). Each act of violation and each day upon which any such violation shall occur shall constitute a separate offense. in addition to the penalty prescribed above, the city may pursue other remedies such as abatement of nuisances, injunctive relief, administrative adjudication and revocation of licenses or permits. Section 6: All ordinances or parts of ordinances inconsistent with the terms of this ordinance are hereby repealed: provided, however, that such repeal shall be only to the extent of such inconsistency and in all other respects this ordinance shall be cumulative of other ordinances regulating and governing the subject matter covered by this ordinance. Section 7: if any provision. section. exception. subsection, paragraph, sentence, clause or phrase of the ordinance or the application of same to any person or the set of circumstances. shall tier any reason be held unconstitutional, void or invalid. such invalidity shall not efl�ct the validity of the remaining provisiois of this ordinance or their application to other persons or sets of circumstances and to this end all provisions ol'this ordinance are declared to be severable. Section 8: This ordinance shall take effect on Oclober 1. 2009. Tlie Interim City Clerk is hereby directed to give notice hereof by causing the caption of" this ordinance to be published in ?he ofticial newspaper of (lie City of Baytown at least twice within ten (10) days after the passage ofthis ordinance. INTRODUCED, READ. AND PASSED b% the atiirmative to of the Croy Council of Baytown, this the 10`x' day of September. 2009. ATTEST: � .l�4i 1.E fICIA GARZX. ltitt rini City Clerk APPROVED AS TO FORM: IGNACIO RAMIREZ. Sr.. Cit�t� tcey SX( OARLOS, 1_I iyor 231 ORDINANCE NO. 1 1,1 t)3 AN ORDINANCE OF 'THE: CITY COUNCIL OF THE CITY OF BA1•TOWN. TEXAS, ADOPTING THE RATE AND TAX LEVY FOR GENERAL. FUND k1AINTENANCE AND OPERATION AND DEBT SERVICE FOR THE- CITY OF BAYTOWN FOR THE FISCAL YEAR ENDING SEPTEMBER 30. 2010. UPON ALL TAXABLE PROPERTY IN SAID CITY OF BAYTOWN IN ACCORDANCE win-in-ii:- LAWS Of' THE STATE OI' TEXAS AND THE CHARTER PROVISIONS AND ORDINANCES OF SAID CITY: PROVIDING A REPEALING CLAUSE; CONTAINING A SAVINGS CLAUSE: AND PROVIDING FOR THE EFFECTIVE DATE THEREOF. 1t HEIZEAS, the City's tax rate consists oftlte following two components: the rate that. il'applied to the total taxable value, will impose the amount oftaxes needed to pay debt service; and 2. lite rate that, it* applied to the total taxable value, will impose the amount of taxes needed to find maintenance and operation expenditures of the City for the next year: and WHEREAS, the proposed tax rate of $0.45700 per $100 valuation For maintenance and operations together with the proposed tax rate of S0.33003 per $100 valuation 1'or debt service does not exceed the effective tax rate. NOW THEREFORE. BE IT ORDAIN];[) BY Ti-ii", CI'I -Y COUNCIL OF "[']-Ili CITY OF BAYT0WN. TEXAS: Section l: That the facts and matters set litrtlt in the recitals of this Ordinance are hereby found to be true and correct. Section 2: -That the City Council of the City ol' Baytown hereby adopts and sets for the fiscal year ending September 30. 2010, an ad valorem tax rate of S 0.1$700 for each ONE HUNDRED AND N0!100 DOLLARS (S 100.00) of assessed value of property Iocatcd within the city limits of the City of Baytown on January 1, 3009, made taxable by law, which said taxes, when collected, shall be apportioned among finds and departments of City Governtnent ol'tlte City of Baytown for the purpose of General fund Maintenance and Operation. Section 3: The ad valorem tax rate of S 0.45700. as set forth in Section 2, is hereby levied and shall be assessed and collected an one hundred percent (10001x0) of each ONE HUNDRED AND NO /100 DOLLARS (SI0t1.00) worth of property located within the city limits of the City ol'Baytown on January 1, 2009, as valued by the Harris County Appraisal Disrcict or the Chambers County Appraisal District and made taxable by law. Section -1: That the City Council of the City of Baytown hereby adopts and sets for the fiscal year ending September 30. 2010, an ad valorem tax rate of S 0.33003 for each ONE I IUNDRED AND NO / 100 DOLLARS ($100.00) of assessed value of propert located within the city limits of the City of Baytown oil January 1, 2009, made taxable by law, which said taxes, when collected, shall he apportioned among funds and departments of City Government of the City of Baytown for• the purpose of Debt Service. Section 5: The ad valorem tax rate of S 0.1300 3. as set forth in Section 4, is hereby levied and shall be assessed and collected un tine hundred Percent (Itft1 O of each ONE HUNDRED AND 232 NO /100 DOLLARS (S 100.00) worth of property located within the city limits of the City of Bayto%%n on January I. 2009. as valued by the Harris County Appraisal District or the Chambers County Appraisal District and made taxable by law. Section b: nic Tax Assessor and Collector of the C'it► of Baytown is hereby directed to assess. extend arld enter upon the Tax Rolls of the City of l3aytown. Texas. tier the current ►•ear the amounts and rates herein levied. and to keep a current account of saute. All collection of such taxes, as well as collection of taxes owed for prior years. to include penalty and interest thereof; shall he deposited in the ollicial depository of the City of Baytown to be distributed between the General Fund and the Debt Service on a basis determined by the percentage that each bear to the total tax rate. Section 7: All ordinances or parts of ordinances inconsistent %%ith the terms of this ordinance are hereby repealed: provided ho►►ever. that such repeal shall be only to the extent of such inconsistency and in all other respects this ordinance shall he cumulative of other ordinances regulating and governing the subject matter covered by this ordinance. Section 8: If ally provisions. section. exception. subsection. paragraph. sentence. clause o r phrase of this ordinance or the application of same to any person or set of circumstances. shall for anv reason be held unconstitutional. void or invalid. such invalidity shall not affect the validity of the remaining provisions ofthis ordinance or thcirapplication to other persons or sets ofcircumstances and to this end all provisions of this ordinance are declared to be severable. Section 9: phis ordinance shall take effect immediately from and after its passage by the C ity Council of the City of Baytown. INTRODUCED. READ and PASSED by the affirmative vote of Council of the City of Baytown this the 3 =1 "' day of September. 3009. r 1P11 DONCARL.OS. I f 1'i 7A r� LA '1'10A GAR %r1. Interim Cit> (perk :APPROVED AS TO FORM: r it GNAC10 RAMIRE %. SR.. Cit uonley 233 ORDNANCE NO. 11.212 AN ORDINANCE OP Tl I CITY COUNCIL OF THE CITY OF 13f1YTOWN,. TEXAS. RATIFYING THE PROPERTY TAX INCREASE REFLL'•C" fED IN THE BUDGET ADOPTED BY THE CITY COUNCIL FOR TI-Ili ENSUING FISCAL YEEAR. BEGINNING OCTOBER 1. 3009, AND ENDING SEPTENIBE:R 30, 2010: AND PROVIDING FOR THE EFFECTIVE DATE "THEREOF. WHEREAS. the City Council of the City of Baytown on September 10. 2009, approved the budget for the City of Baytown liar the fiscal year beginning October 1, 3009, and ending September 30. 3010: and WHEREAS, the adopted budget will require raising more revenue from property taxes than in the City's previous fiscal year by EIGHT HUNDRED THIRTY -FOUR THOUSAND SIX HUNDRED EfGI-I "TY- EIGI-l'I' AND N01100 DOLLARS (S83�I,G88.Ot)) or 4.d� °'a; and WHEREAS, Section 102.007(c) of the Texas Local Government Codes requires the City Council in a vote separate from the adoption of a budget. which will require raising more revenue from property taxes than in the previous year, to ratify the property tax increase reflected in the budget: NONV THEREFORE, BE IT ORDAINED BY '['HE CITY COUNCIL OF THE CITY OF BAYTOWN, TEXAS: Section 1: That the City Council of the City of Baytown hereby ratifies the property tax increase reflected in the City's Fiscal Year 2009 -10 Budget adopted by the City Council on September 10. '_'009. Section 2: This ordinance shall take effect inunediately from and afier its passage by the City Council of the City of Baytown. INTRODUCED. READ and PASSED by the affirmative vote oft Baytown this the 24"' day of September, 2009. , 1GV s i •a 234 G RZA. Interim City glcrkJ r ED AS TO FORA: l NAC10 RANIIItEZ. SR.. City Attorney S Council of the City of DONCARLOS. CITY OF BAYTOWN SUMMARY OF FULL -TIME POSITIONS BY DEPARTMENT De artment Fr 2007 -08 Number of Positions 2008 -09 2009 -10 General Fund General Administration 6 1 6 a 6 Fiscal Operations 17.65 2 18.65 b 18.65 as Legal Services 5 6 c 6 Information Technology Services (ITS) 11 10 d 10 Planning & Development Services 19.0 3 18.5 a 18.5 ab Human Resources 7 8 f 8 City Clerk 18 4 20.50 g 21.00 ac City Facilities - - h - Police 181 5 181 i 181 Fire 96.50 6 107.00 j 107.00 Emergency Management (Communications) 24 7 26 k 26 Emergency Medical Services (EMS) 24 s 24 1 24 Public Works Administration 4 4 4 Streets & Drainage 29.50 9 29.50 m 29.50 ad Traffic Control 7 10 7 7 Engineering 10 11 10 10 Public Health 23 12 23 n 23 Parks & Recreation 36 13 40 o 41 ae Library 24 14 24 p 24 Total General Fund 542.65 563.15 564.65 Hotel/Motel Fund - 0.50 q - of Water & Sewer Fund Utility Billing & Collections 18.85 15 18.85 r 18.85 ag Water Operations 29.40 16 31.40 s 31.40 ah Wastewater Operations 50.60 17 50.60 t 50.60 ai Utility Construction 13 is 13 u 13 aj Total Water & Sewer Fund 111.85 113.85 113.85 Sanitation Fund 9.50 19 9.50 v 11.50 A Storm Water Utility Fund 2 20 2 3 a1 Central Services Fund Garage Fund 8 8 w 8 Warehouse Operations Fund 4 4 4 Total Central Services Fund 12 12 12 Total Operating Funds 678.00 701.00 705.00 Miscellaneous Funds Emergency Management Fund 2.50 21 - x - Community Development Block Grant (CDBG) Fund 5.25 22 4.75 y 4.75 am High Intensity Drug Trafficking Area (HIDTA) 1.25 23 0.25 z 0.25 an Miscellaneous Police Fund 3 3 3 Crime Control and Prevention District (CCPD) 15 24 15 15 Fire Control, Prevention and Emergency Medical Services District (FCPEMSD) 1 1 1 Municipal Court Special Revenue Fund 1 1 1 Wetlands Education and Recreation Center Fund 2 25 2 2 Capital Improvement Program Fund 2 3 a1 3 Workers Compensation Fund 1 26 1 1 Total Miscellaneous Funds 34.00 31.00 31.00 Total All Funds 712.00 732.00 736.00 235 CITY OF BAYTOWN SCHEDULE OF FULL -TIME BUDGETED POSITIONS Department Number of Positions Classification Grade 2007 -08 2008 -09 2009 -10 OPERATING FUNDS GENERAL FUND General Administration 1010 City Manager Deputy City Manager Assistant City Manager Public Affairs/Marketing Coordinator Assistant to City Manager Grant Coordinator Executive Assistant Administrative Assistant Fiscal Operations 1030 Director of Finance Assistant Director of Finance Controller Treasurer Purchasing Manager Budget Officer Accountant II Financial Analyst Contract Administrator Accountant I Capital Asset Accountant Maintenance Coordinator Buyer Administrative Assistant Payroll Specialist Accounting Specialist Purchasing Technician Senior Admin Support Specialist Legal Services 1060 City Attorney First Assistant City Attorney Assistant City Attorney /Civil Service Legal Advisor Assistant City Attorney/Municipal Court Prosecutor Administrative Assistant Senior Admin Support Specialist Information Technology Services (ITS) 1070 Director of ITS Assistant Director ITS Database Administrator Senior Systems Administrator Systems Administrator - Network VoIP Telephone Oper. Technician 236 110 1 1 1 104 1 1 1 98 1 1 1 70 - - a - 70 1 1 1 1 65 1 1 1 1 50 - 1 1 a 1 48 1 - a - Total 6 6 6 92 1 1 1 81 1 1 1 75 1 1 1 75 1 1 1 72 1 1 1 65 1 1 1 65 2 2 2 60 1 1 1 58 1 2 1 1 55 0.50 2 0.50 b 0.50 as 55 0.15 2 0.15 b 0.15 as 54 - 1 b 1 48 - 1 b 1 48 1 1 1 48 1 1 1 48 1 1 1 39 2 1 b 1 39 2 2 2 Total 17.65 18.65 18.65 97 1 1 1 84 1 1 1 73 - 1 c 1 70 1 1 1 48 1 1 1 39 1 1 1 Total 5 6 6 91 1 1 1 77 1 1 1 72 1 - d - 69 1 1 1 58 2 1 d 1 55 1 1 1 CITY OF BAYTOWN SCHEDULE OF FULL -TIME BUDGETED POSITIONS Department Number of Positions Classification Grade 2007 -08 2008 -09 2009 -10 Information Technology Services (ITS) 1070 (cont.) System Support Analyst System Admin - Jr. Web Page Technician PC Specialist PC Technician Help Desk Technician Planning and Development Services 1080 Director of Planning and Development Services Chief Building Official/Floodplain Administrator Assistant Director Planning/Development Services Planning Manager Deputy Building Official Development Review Manager Combination Inspector II Building Inspection Specialist Planner - Comprehensive Development Services Coordinator Plans Examiner Administrative Assistant Code Enforcement Officer - Signs Senior Admin Support Specialist Human Resources 1140 Director of Human Resources & Civil Service Assistant Director of Human Resources Employee Development Manager Risk Manager Human Resources Coordinator Administrative Assistant Senior Admin Support Specialist Admin Support Specialist City Clerk 1170 City Clerk Municipal Court Judge Public Affairs/Marketing Coordinator Court Administrator City Marshal Web Page Technician Deputy City Clerk Administrative Assistant Municipal Court Clerk City Facilities 1180 Maintenance Coordinator 237 56 - 1 d 1 56 - 1 d 1 55 1 - d - 54 1 1 1 50 1 1 1 46 1 1 d 1 Total l 1 10 10 93 1 1 1 74 1 1 1 79 1 0.5 a 0.5 ab 72 1 - e - 69 1 1 1 69 - 1 e 1 57 5 3 5 4 ab 57 - - 1 ab 55 2 2 2 50 - 1 e 1 43154 1 - e - 48 1 1 1 43 2 3 2 2 39 3 3 3 Total 19 18.5 18.5 87 1 1 1 77 1 1 1 72 1 1 1 70 1 1 1 54 1 1 1 48 1 1 1 39 1 1 1 35 - 1 f 1 Total 7 8 8 85 1 1 1 83 1 1 1 70 - 0.50 g 1 ac 61 1 1 1 55 2 2 2 55 - 1 g 1 56 1 4 l 1 48 2 2 2 39 10 11 g 11 Total 18 20.50 21.00 54 - - h - Total 237 CITY OF BAYTOWN SCHEDULE OF FULL -TIME BUDGETED POSITIONS Department Number of Positions Classification Grade 2007 -08 2008 -09 2009 -10 Police 2000 Patrol Officer Police Captain Police Lieutenant Police Sergeant Chief of Police Assistant City Attorney /Civil Service Legal Advisor Jail Administrator Records/Property Room Administrator Mechanic Supervisor Animal Services Coordinator Jail Supervisor Facilities Coordinator Senior Mechanic Investigative Analyst Animal Services Supervisor Mechanic Records Supervisor Accounting Technician Administrative Assistant Open Records Specialist Property Room Supervisor Senior Admin. Support Specialist Facilities Assistant Detention Officer Trainee/Detention Officer Animal Services Officer Property Room Disposal Technician Police Records Technician Property Room Custodian Community Service Officer Kennel Worker Fire 2020 Assistant Fire Chief Battalion Chief Fire Equipment Operator Firefighter Lieutenant Fire Chief Mechanic Supervisor Office Coordinator Mechanic Administrative Assistant Senior Admin Support Specialist 238 CS 104 5 104 104 CS 3 5 3 3 CS 8 5 8 8 CS 14 14 14 95 1 1 1 73 1 - i - 60 1 1 l 60 1 5 l 1 60 1 1 1 58 - 5 - - 54 4 4 4 54 1 l 1 54 - 1 i 1 52 - 1 i 1 50 - 5 - - 50 2 1 i 1 49 1 5 1 1 48 1 1 1 48 3 3 3 48 l 1 1 48 l 5 1 1 39 4 5 4 4 38 - 1 i 1 37/41 16 5 16 16 37 - 5 - - 37 1 1 1 37 5 5 4 i 4 36 1 1 1 34 6 6 6 26 - 5 - - Total 181 181 181 CS 2.50 6 3.00 j 3.00 CS 5 5 5 CS 15 15 15 CS 51 58 j 58 CS 17 20 j 20 94 1 1 1 60 1 1 1 50 1 6 1 1 50 2 2 2 48 - 6 - - 39 1 1 1 Total 96.50 107.00 107.00 CITY OF BAYTOWN SCHEDULE OF FULL -TIME BUDGETED POSITIONS Department Number of Positions Classification Grade 2007 -08 2008 -09 2009 -10 Emergency Management (Communications) 2030 Emergency Management Coordinator Deputy Emg. Mgmt. Coord. Telecommunicator Coordinator Telecommunications Supervisor Senior Electronics Technician Assistant Emergency Management Coordinator Administrative Assistant Telecommunicator Trainee/Telecommunicator 311 Telecommunicator Emergency Medical Services (EMS) 2040 Emergency Medical Service (EMS) Coordinator Emergency Medical Service (EMS) Supervisor Senior Paramedic Paramedic Administrative Assistant Senior Admin Support Specialist Public Works Administration 3000 Assistant Director of Public Works Administrative Assistant Senior Admin Support Specialist Streets & Drainage 3010 Superintendent of Streets/Drainage /Solid Waste Drainage Foreman Street Maintenance Foreman Heavy Equipment Operator 11 Concrete Finisher Grade Chief Heavy Equipment Operator I Equipment Operator Concrete Worker Traffic Control 3020 Traffic Coordinator Traffic Signal Technician Senior Traffic Control Worker Traffic Control Worker Engineering 3030 Director of Engineering Assistant Director Engineering/Project Manager Senior Project Coordinator Senior Construction Inspector Survey /GPS Coordinator 239 79 - 1 k 1 74 1 1 k 1 64 - 1 k 1 54 4 4 4 51 1 1 1 49 1 - k - 48 - 1 k 1 37/44 17 7 15 k l5 34 - 2 k 2 Total 24 26 26 74 1 8 1 1 SP 3 3 1 3 SP 3 3 1 3 SP 15 15 1 15 48 1 1 1 39 1 1 1 Total 24 24 24 78 1 l 1 48 1 1 1 39 2 2 2 Total 4 4 4 69 0.50 9 0.50 m 0.50 ad 54 1 1 1 54 1 1 1 46 5 5 5 44 2 2 2 44 3 3 3 42 4 4 4 38 11 11 11 32 2 2 2 Total 29.50 29.50 29.50 69 1 1 1 50 2 2 2 44 2 10 2 2 32 2 2 2 Total 7 7 7 89 1 1 1 79 1 1 1 64 1 1 1 57 1 11 1 1 54 1 11 1 1 239 CITY OF BAYTOWN SCHEDULE OF FULL -TIME BUDGETED POSITIONS Department Number of Positions Classification Grade 2007 -08 2008 -09 2009 -10 Engineering 3030 (cont.) CAD /GIS Technician Construction Inspector Project Coordinator Survey Party Chief/GPS Specialist Engineering Coordinator Administrative Assistant Survey /GPS Technician Senior Admin Support Specialist Public Health 4000 Director of Health & Emergency Medical Services Environmental Health Manager Environmental Health Coordinator Neighborhood Protection Coordinator (1) Animal Services Coordinator Environmental Health Specialist I/II Animal Services Supervisor Senior Mosquito Control Technician Community Service Supervisor Administrative Assistant Neighborhood Protection Officer (4) 1/11 Mosquito Control Technician Senior Admin Support Specialist Animal Services Officer Admin Support Specialist Kennel Worker Parks & Recreation 5000 Director of Parks & Recreation Assistant Director of Parks & Recreation Superintendent of Parks Superintendent of Recreation Park Planner/Project Manager Recreation Services Manager Aquatics Coordinator Recreation Supervisor Park Foreman Building Maintenance Supervisor Administrative Assistant Recreation Specialist Sports Coordinator Parks Crewleader Heavy Equipment Operator I 240 54 1 1 1 53 1 11 1 1 52 - 52 - 51 1 11 1 1 48 43 1 1 I 39 1 - Total 10 10 10 88 l 1 l 72 1 12 l 1 61 - 12 - - 61 1 12 1 1 58 1 12 1 1 51155 3 12 3 3 50 - 12 - - 49 1 12 1 1 48 l 1 1 48 1 1 1 43/47 4 12 4 4 40 1 12 I 1 39 1 12 1 1 38 7 12 7 7 35 - 12 - - 26 - 12 - - Total 23 23 23 88 1 1 1 77 1 13 1 1 66 - 13 - - 66 - 13 - - 62 1 13 1 1 60 1 13 1 1 55 - - 1 ae 54 - 13 - - 54 3 3 3 54 1 1 1 48 1 1 1 47 2 13 2 2 47 1 13 1 1 46 6 13 7 o 7 42 6 13 7 o 7 CITY OF BAYTOWN SCHEDULE OF FULL -TIME BUDGETED POSITIONS Department Number of Positions Classification Grade 2007 -08 2008 -09 2009 -10 Parks & Recreation 5000 (cont.) 87 1 1 1 Equipment Operator 38 3 13 4 o 4 Construction Worker 32 2 13 2 2 Groundskeeper 32 1 13 1 1 Caretaker 29 6 13 7 o 7 52/58 Total 36 40 41 Library 6000 City Librarian 87 1 1 1 1 Associate of Library Public Services 77 1 1 0.85 r 1 Coordinating Librarian 69 4 14 3 p 3 Library Technology Coordinator 69 - 1 p 1 Librarian I/Il 52/58 3 14 3 1 3 Administrative Assistant 48 1 1 1 1 Circulation Services Specialist 44 1 1 1 1 Support Services Specialist 44 1 1 1 1 Senior Library Technician 39 4 3 p 3 Library Technician 35 6 7 p 7 Custodian 32 1 1 3 1 Library Page 27 1 1 l 1 Admin Support Specialist Total 24 24 3 24 Total General Fund Total 542.65 563.15 18.85 564.65 HOTEL /MOTEL FUND Public Affairs/Marketing Coordinator 70 - 0.50 q - of Total Hotel/Motel Fund - 0.50 - WATER & SEWER FUND Fiscal Operations: Utility Billing & Collections 1030 Utility Billing Manager 72 1 1 1 Capital Asset Accountant 55 0.85 15 0.85 r 0.85 ag Billing Analyst 52 1 15 1 1 Billing Coordinator 52 1 15 1 1 Collections Manager 52 1 1 1 Meter Operations Coordinator 52 1 15 1 1 Meter Technician Crew Chief 50 1 1 1 Senior Customer Service Representative 43 1 15 1 1 Billing Specialist 43 - 15 - - Meter Technician I/II1I1I 37/39/43 4 15 4 4 Customer Service Representative 39 3 15 3 3 Senior Administrative Support Specialist 39 1 l 1 Admin Support Specialist 35 3 3 3 Total 18.85 18.85 18.85 241 CITY OF BAYTOWN SCHEDULE OF FULL -TIME BUDGETED POSITIONS Department Number of Positions Classification Grade 2007 -08 2008 -09 2009 -10 Water Operations 3040 Director of Public Works/Utilities Superintendent BAWA BAWA Laboratory Coordinator Maintenance Technician Instrumental/Electronics Water Distribution Foreman Maintenance Technician/Mechanic Water Distribution Crew Chief Water Plant Operator I Trainee/II Administrative Assistant BAWA Laboratory Technician Certified Utility Maintenance Technician Utility Maintenance Technician Laborer Wastewater Operations 3050 Director of Public Works/Utilities Assistant Director of Utilities Superintendent of Wastewater Treatment Pollution Control Coordinator Wastewater Coordinator Wastewater Collection Foreman Lift Station Crew Chief Wastewater Disposal Crew Chief Sanitary Sewer Inspections Crew Chief Chief Laboratory Technician Wastewater Operator 1/1I Master Certified Utility Maintenance Technician Pollution Control Technician Sanitary Sewer Inspection Technician Utility Maintenance Technician Utility Construction 3060 Superintendent of Utility Transmission Utility Construction Foreman Master Certified Utility Maintenance Technician Certified Utility Maintenance Technician Utility Maintenance Technician Total Water & Sewer Fund 242 91 0.40 16 0.40 s 0.40 69 1 1 1 60 1 1 s 1 56 1 1 1 54 1 1 1 50 1 1 l 50 1 1 1 38/48 7 6 s 6 48 1 1 1 45 1 1 1 SBP 2 16 2 s 2 SBP 11 16 13 s 13 32 1 2 s 2 Total 29.40 31.40 31.40 91 0.60 17 0.60 t 0.60 78 1 1 1 69 l 1 1 60 1 1 1 58 1 1 1 54 1 1 1 50 1 1 1 50 4 4 4 50 1 1 1 50 1 1 1 40/46 24 24 24 SBP 1 17 1 t 1 38 1 1 1 38 2 2 2 SBP 10 17 10 t 10 Total 50.60 50.60 50.60 69 1 1 54 1 1 SBP 1 18 1 SBP 1 18 1 SBP 9 18 9 Total 13 13 111.85 113.85 ah ah ah ai ai ai 1 1 U 1 ai U 1 aj U 9 aj 13 113.85 CITY OF BAYTOWN SCHEDULE OF FULL -TIME BUDGETED POSITIONS Department Number of Positions Classification Grade 2007 -08 2008 -09 2009 -10 SANITATION FUND 69 1 1 1 Superintendent of Streets/Drainage /Solid Waste 69 0.50 t9 0.50 v 0.50 ak Solid Waste Foreman 54 1 1 1 Heavy Equipment Operator II 46 2 2 2 Heavy Equipment Operator 1 42 1 1 1 Equipment Operator 38 3 3 4 ak Laborer 32 2 2 3 ak Total Sanitation Fund 9.50 9.50 11.50 STORM WATER UTILITY FUND Storm Water Engineer 74 - - 1 al Storm Water Coordinator 69 1 20 1 1 Storm Water Specialist 50 1 1 1 Total Storm Water Utility Fund 2 2 3 CENTRAL SERVICES FUND Cell:�Iel �➢1i1►1� Superintendent of Equipment Services 69 1 1 1 Mechanic Supervisor 60 1 1 1 Senior Mechanic 54 1 1 1 Mechanic 50 4 3 w 3 Mechanic Apprentice 44 - l w 1 Mechanic Helper 40 1 1 1 Total Garage Fund 8 8 8 WAREHOUSE OPERATIONS FUND Warehouse Manager 50 1 1 1 Warehouse Assistant 38 1 1 1 Warehouse Helper 35 2 2 2 Total Warehouse Operations Fund 4 4 4 TOTAL OPERATING FUNDS 678.00 701.00 705.00 MISCELLANEOUS FUNDS EMERGENCY MANAGEMENT FUND Assistant Fire Chief/Fire Marshal/Emg. Mgmt Coord. CS 0.50 21 - x - Emergency Management Coordinator 79 1 21 - x - Assistant Emergency Management Coordinator 49 1 - x - Total Emergency Management Fund 2.50 - - 243 CITY OF BAYTOWN SCHEDULE OF FULL -TIME BUDGETED POSITIONS Department Number of Positions Classification Grade 2007 -08 2008 -09 2009 -10 COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) FUND Assistant Director Planning/Development Services 79 Senior Program Manager 69 Neighborhood Protection Coordinator (1) 61 Demo /Housing Inspector 57 Planner - Housing 55 Accountant I 55 Property Specialist 49 Administrative Assistant 48 Neighborhood Protection Officer (4) 43 Total CDBG HIGH INTENSITY DRUG TRAFFICKING AREA ( HIDTA) Accountant I 55 Investigative Analyst 52 Total HIDTA 1 1 0.50 y 0.50 am 1 y l - 22 - - 1 l 1 1 - y - 0.25 22 0.25 y 0.25 am 1 1 1 1 1 1 - 22 - - 5.25 4.75 4.75 0.25 23 0.25 z 0.25 an 1.00 - z - 1.25 0.25 0.25 MISCELLANEOUS POLICE FUND al 1 1 l Patrol Officers CS 2 2 2 Domestic Violence Coordinator 60 1 1 1 Total Miscellaneous Police Fund 2 3 3 3 CRIME CONTROL AND PREVENTION DISTRICT (CCPD) Sergeant CS I 1 1 Police Officers CS 14 24 14 14 Total CCPD 15 15 15 FIRE CONTROL. PREVENTION. AND EMERGENCY MEDICAL SERVICES DISTRICT (FCPEMSD) Lieutenant CS MUNICIPAL COURT SPECIAL REVENUE FUND Bailiff 54 WETLANDS EDUCATION AND RECREATION CENTER FUND Supt. of Natural Resource Programs 69 Education Specialist 46 Total Wetlands Education and Recreation Center Fund CAPITAL IMPROVEMENT PROGRAM FUND Project Manager Civil Design Engineer/EIT Construction Inspector Total Capital Improvement Program Fund 244 1 al 1 1 l 1 3 1 1 1 1 1 1 25 1 1 2 2 2 76 - 69/74 1 53 1 2 1 1 al 1 1 1 3 1 3 CITY OF BAYTOWN SCHEDULE OF FULL -TIME BUDGETED POSITIONS Department Number of Positions Classification Grade 2007 -08 2008 -09 2009 -10 WORKERS COMPENSATION FUND Safety Coordinator 58 1 26 1 1 Safety Technician 55 - 26 - - Total Workers Compensation Fund l 1 1 TOTAL MISCELLANEOUS FUNDS 34.00 31.00 31.00 TOTAL ALL FUNDS 712.00 732.00 736.00 245 CITY OF BAYTOWN ENDNOTES FOR 2007 -08 PERSONNEL CHANGES Ref# Department Description of Change Positions Genera! Fund 1 General Administration • Grant Coordinator - added during FY2007 -08. 1 2 Fiscal Operations • • 3 Planning & Dev. Services • 4 City Clerk 5 Police 6 Fire 7 Emergency Mgmt. (Communications) 8 EMS 9 Streets and Drainage 10 Traffic Control 11 Engineering 12 Public Health 13 Parks & Recreation 246 • • • • • • Upgrade the Executive Assistant to Assistant to the City Manager. Upgrade Buyer to Contract Administrator. Accountant I is funded 50% by General Fund, 25% by CDBG and 25% HIDTA. Capital Asset Accountant is funded 15% in General Fund and 85% in Water and Sewer Fund. Combination Inspection I /II - added during FY2007 -08. Upgrade Part -time Code Enforcement Officer - Signs to Fulltime. Assistant City Clerk - Grade Change. Patrol Officers Two (2) of the Police Captain positions were reclassified to Police Lieutenant positions. Police Captain position increased by one position by amending City Council Ord. # 10,725 at the March 13, 2008 City Council Meeting. Upgrade Records Supervisor to Records/Property Room Administrator. Animal Services Division transferred to the Public Health Department. Upgrade (1) Senior Admin Support Specialist to Records Supervisor and Grade Change. Upgrade (1) Senior Admin Support Specialist to Property Room Supervisor. Detention Officer Upgrade (1) Part-time Administrative Support Specialist (Records) to Fulltime. One Assistant Fire Chief is 50% funded by General Fund and 50% by Emergency Management Fund. Upgrade Administrative Assistant to Office Coordinator. • Telecommunicator • EMS Coordinator - Grade Change. • Superintendent of Streets/Drainage /Solid Waste is funded by 50% General Fund and 50% by Sanitation Fund. • Senior Traffic Control Worker • One Construction Inspector upgraded to a Senior Construction Inspector. • Project Coordinator position deleted. • Position title changed from Survey Party Chief/GPS Specialist to Survey /GPS Coordinator. • Administrative Assistant upgraded to Engineering Coordinator. • Senior Admin Support Specialist position added. • Upgrade Environmental Health Coordinator to Environmental Health Manager. • The Animal Services Division transferred from the Police Department. The Animal Services Coordinator is a new position. The Animal Services Supervisor will be eliminated and the incumbent will become an Animal Services Officer. The Kennel Worker will be eliminated and the incumbent will be upgraded to an Animal Services Officer. • Environmental Health Specialist II • One Mosquito Control Technician upgraded to Senior Mosquito Control Technician. • Four Neighborhood Protection Officers are now funded 100% by General Fund. • Upgrade from Adm. Support Spec. to Adm Support Spec, Sr. • Parks and Recreation reorganization • Recreation Specialist - Grade Change. • Upgrade Part-time Sports Coordinator to Fulltime. • Parks Crewleader - Grade Change. • Upgrade Equipment Operator to Heavy Equipment Operator 1. • Upgrade (2) Caretakers to Construction Workers. 0.15 1 1 4 (8) N 2 (1) 8 1 CITY OF BAYTOWN ENDNOTES FOR 2007 -08 PERSONNEL CHANGES Ref# Department Description of Change Positions 14 Library • Deleted (1) Coordinating Librarian position and reorganized to a Librarian I/II. • Librarian I 1 Water A Sewer Fund 15 Utility Billing • Capital Asset Accountant is funded 15% in General Fund and 85% in Water and Sewer Fund. • Upgrade (1) Billing Specialist to Billing Analyst. • Upgrade (1) Billing Specialist to Billing Coordinator. • Upgrade (1) Customer Service Rep to Meter Operations Coordinator. • Upgrade (1) Customer Service Rep to Senior Customer Service Representative. • Meter Technician I - Grade Change. • Meter Technician II - Grade Change. 16 Water Operations • Director of Public Works/Utilities is funded 40% in the Water Operations Department and 60% in the Wastewater Operations Department in Water and Sewer Fund. • Skilled Based Pay 17 Wastewater Operations • Director of Public Works/Utilities is funded 40% in the Water Operations Department and 60% in the Wastewater Operations Department in Water and Sewer Fund. • Skilled Based Pay 18 Construction • Skilled Based Pay Sanitation Fund 19 Solid Waste • Superintendent of Streets/Drainage/Solid Waste is funded by 50% General Fund and 50% by Sanitation Fund. Storm Water Utility Fund 20 Storm Water Utility • Storm Water Coordinator - Grade Change. Emer —aencv Manazement Fund 21 Emergency Mgmt. • One Assistant Fire Chief is 50% funded by General Fund and 50% by Emergency Management Fund. • Emergency Management Coordinator Community Development Block Grant (CDBG) Fund 22 CDBG • Neighborhood Protection Coordinator is now funded 100% by General Fund. • Accountant I is funded 50% by General Fund, 25% by CDBG and 25% HIDTA. • Four Neighborhood Protection Officers are now funded 100% by General Fund. Hizh Intensity Druz Traitickinz Area (HIDTA) 23 HIDTA • Accountant I is funded 50% by General Fund, 25% by CDBG and 25% HIDTA. Crime Control and Prevention District (CCPD) 24 CCPD • Patrol Officer Wetlands Education and Recreation Center Fund 25 Wetlands Center Op. • Education Specialist Workers Compensation Fund 26 Workers Comp. Fund • Upgrade Safety Technician to Safety Coordinator. 0.85 (0.25) 247 CITY OF BAYTOWN ENDNOTES FOR 2008 -09 PERSONNEL CHANGES Refit Department Description of Change Positions General Fund a General Admin. a Public Affairs/Marketing Coordinator is funded by 50% General Fund and 50% by Hotel/Motel Fund. Moved the 50% General Fund from the General Adm. Department to the City Clerk Department in the Adopted Budget. a The Administrative Assistant has been upgraded to the Executive Assistant. b Fiscal Operations a Accountant I is funded 50% by General Fund, 25% by CDBG and 25% HIDTA. a Capital Asset Accountant is funded 15% in General Fund and 85% in Water and Sewer a Maintenance Coordinator transferred from the City Facilities Department to the Fiscal Operations Department in the Adopted Budget. 1 a Upgrade Purchasing Technician to Buyer. c Legal a The Legal Advisor position title changed to Assistant City Attorney /Civil Service Legal Advisor; and is now funded in the Legal Department instead of the Police Department. 1 d ITS a Reorganization in Department. a Web Page Technician Transferred to the City Clerk Department during the 2008 -09 Fiscal Ye (1) e Planning & Dev. Svs. a Reorganization in Department. a The Asst. Director Planning/Development Services is now funded 50% by General Fund and 50% by CDBG Fund. 0.50 a The Plans Examiner position has been reorganized as the Development Services Coordinator. f Human Resources a Administrative Support Specialist 1 g City Clerk a Public Affairs/Marketing Coordinator is funded by 50% General Fund and 50% by Hotel/Motel Fund. Moved the 50%o General Fund from the General Adm. Department to the City Clerk Department in the Adopted Budget. 0.50 a Web Page Technician Transferred to the City Clerk Department during the 2008 -09 Fiscal Ye 1 a Municipal Court Clerk 1 h City Facilities a Maintenance Coordinator transferred from the City Facilities Department to the Fiscal Operations Department in the Adopted Budget. i Police a The Legal Advisor position title changed to Assistant City Attorney /Civil Service Legal Advisor; and is now funded in the Legal Department instead of the Police Department. (1) a One of the Mechanic positions have been upgraded to Senior Mechanic. e Transferred Investigative Analyst from HIDTA to General Fund Police Department. I a One of the Police Records Technicians were reorganized to a Facilities Assistant. j Fire a One Assistant Fire Chief is now 100% funded by General Fund and 0% funded by Emergency Management. 0.50 a One firefighter hired during the fiscal year pending the SAFER Grant. 1 a Firefighters funded first by General Fund; then, will be reimbursed by the SAFER Grant. 9 a Three (3) Firefighter positions upgraded to a Lieutenant position by Council Ordinance #11,184. k Emergency Mgmt. a Emergency Management division was reorganized into the General Fund Emergency (Communications) Management (Communications Department). 2 a Telecommunicator Coordinator 1 a The Assistant Emergency Management Coordinator position was eliminated in January 2009 when the employee retired; therefore, the position was reorganized to an Administrative Assistant. a Two of the Telecommunicators positions were moved to a 311 Telecommunicator position. I EMS a Special Pay in Streets & Drainage a Superintendent of Streets /Drainage /Solid Waste is funded by 50% General Fund and 50% by Sanitation Fund. n Engineering a Senior Admin Support Specialist upgraded to an Administrative Assistant. o Parks & Recreation a Parks Crewleader I a Heavy Equipment Operator I - added as Technical Adjustment by Council. 1 a Equipment Operator 1 a Caretaker 1 248 CITY OF BAYTOWN ENDNOTES FOR 2008 -09 PERSONNEL CHANGES Refil Department Description of Change Positions p Library • One (1) Coordinating Librarian position was reorganized to a Library Technology Coordinator. • One (1) Senior Library Technician position was transferred to a Library Technician. Hote0fotel Fund q Promotional • Public Affairs/Marketing Coordinator is funded by 50% General Fund and 50% by Hotel/Motel Fund. Moved the 50% General Fund from the General Adm. Department to the City Clerk Department in the Adopted Budget. Water & Sewer Fund r Utility Billing • Capital Asset Accountant is funded 15% in General Fund and 85% in Water and Sewer s Water Operations • Director of Public Works/Utilities is funded 40% in the Water Operations Department and 60% in the Wastewater Operations Department in Water and Sewer Fund. • In FY2008 -09, the position job duties will be outsourced. • Skilled Based Pay • Utility Maintenance Technician • Reorganized (1) Water Plant Operator I Trainee /lI to a Laborer position. t Wastewater • Director of Public Works/Utilities is funded 40% in the Water Operations Department and Operations 60% in the Wastewater Operations Department in Water and Sewer Fund. • Skilled Based Pay u Utility Construction • Skilled Based Pay Sanitation Fund v Solid Waste • Superintendent of Streets/Drainage /Solid Waste is funded by 50% General Fund and 50% by Sanitation Fund. Garage Fund w Garage • One of the Mechanics positions was reorganized to a Mechanic Apprentice. Emergency Management x Emergency Mgmt. • Emergency Management division was reorganized into the General Fund Emergency Mgmt. /Communications Department. • One Assistant Fire Chief is now 100% funded by General Fund and 0% funded by Emergency Management. Community Development Block Grant (CDBG) Fund y CDBG • Reorganization in Department. • Accountant I is funded 50% by General Fund, 25% by CDBG and 25% HIDTA. • The Asst. Director Planning/Development Services is now funded 50% by General Fund and 50% by CDBG Fund. High intensity Drug Trafficking Area (HIDTA) z HIDTA • Accountant 1 is funded 50% by General Fund, 25% by CDBG and 25% HIDTA. • Transferred Investigative Analyst from HIDTA to General Fund Police Department. Capital Improvement Program Fund (CIPF) al CIPF • Added during Fiscal Year 2008 -09. 0.50 (2) (0.50) (0.50) 249 CITY OF BAYTOWN ENDNOTES FOR 2009 -10 PERSONNEL CHANGES Ref# Department Description of Change Positions General Fund as Fiscal Operations • Accountant I is funded 50% by General Fund, 25% by CDBG and 25% HIDTA. • Capital Asset Accountant is funded 15% in General Fund and 85% in Water and Sewer Fund. ab Planning & Dev. Svs. • The Asst. Director Planning/Development Services is now funded 50% by General Fund and 50% by CDBG Fund. • Reorganization ac City Clerk • The Public Affairs /Marketing Coordinator position is now funded 100% by General Fund in the City Clerk Department but a transfer from the Hotel /Motel Fund pays for 50% of the 100% of the position. ad Streets and Drainage • Superintendent of Streets /Drainage /Solid Waste is funded by 50% General Fund and 50% by Sanitation Fund. ae Parks & Recreation • Aquatics Coordinator llotel/Motel Fund of Promotional • The Public Affairs /Marketing Coordinator position is now funded 100% by General Fund in the City Clerk Department but a transfer from the Hotel /Motel Fund pays for 50% of the 100% of the position. Hater and Sewer Fund ag Utility Billing • Capital Asset Accountant is funded 15% in General Fund and 85% in Water and Sewer Fund. ah Water Operations • Director of Public Works /Utilities is funded 40% in the Water Operations Department and 60% in the Wastewater Operations Department in Water and Sewer Fund. Skilled Based Pay ai Wastewater Op. • Director of Public Works/Utilitics is funded 40% in the Water Operations Department and 60% in the Wastewater Operations Department in Water and Sewer Fund. • Skilled Based Pay aj Utility Construction • Skilled Based Pay Sanitation Fund ak Solid Waste • Superintendent of Streets /Drainage /Solid Waste is funded by 50% General Fund and 50% by Sanitation Fund. e Add by Technical Adjustment an Equipment Operator for the Citywide Litter Eradication And Neutralization (CLEAN) Team. • Add by Technical Adjustment a Laborer for the Citywide Litter Eradication And Neutralization (CLEAN) Team. Storm Water Utility a] Storm Water Utility • Storm Water Engineer Community Development Block Grant (CDBG) Fund am CDBG • The Asst. Director Planning/Development Services is now funded 50% by General Fund and 50% by CDBG Fund. • Accountant I is funded 50% by General Fund, 25% by CDBG and 25% HIDTA. Niel► Inlenslty Dr ►►r Trafficking Area 011DTA) an HIDTA • Accountant I is funded 50% by General Fund, 25% by CDBG and 25% HIDTA. 250 CITY OF BAYTOWN Grade Structure Effective October 1, 2009 - September 30, 2010 GRADE MIN MID MAX 110 $ 139,836 $ 174,792 $ 209,760 109 136,428 170,532 204,636 108 133,104 166,368 199,644 1071 129,852 162,312 194,784 106 126,684 158,352 190,032 105 123,600 154,488 185,388 104 120,576 150,720 180,876 103 117,636 147,048 176,460 102 114,768 143,460 172,152 101 111,972 139,968 167,952 100 109,236 136,548 163,860 99 106,572 133,224 159,864 98 103,980 129,972 155,964 97 101,436 126,804 1 52,160 96 98,964 123,708 148,452 95 96,552 120,696 144,828 94 94,200 117,744 141,300 93 91,896 114,876 137,844 92 89,664 112,068 134,484 91 87,468 109,344 131,208 90 85,344 106,668 128,004 89 83,256 104,076 124,884 88 81,228 101,532 121,836 87 79,248 99,060 118,872 86 77,316 96,636 115,968 85 75,432 94,284 113,136 84 73,584 91,980 110,376 83 71,796 89,736 107,688 82 70,044 87,552 105,060 81 68,328 85,416 102,504 80 66,672 83,328 99,996 79 65,040 81,300 97,560 78 63,456 79,320 95,184 77 61,908 77,388 92,856 76 60,396 75,492 90,600 75 58,920 73,656 88,380 74 57,480 71,856 86,232 73 56,088 70,104 84,120 72 54,720 68,400 82,068 71 53,376 66,732 80,076 70 52,080 65,100 78,120 69 50,808 63,516 76,212 68 49,572 61,968 74,352 67 48,360 60,456 72,540 66 47,184 58,980 70,776 65 46,032 57,540 69,048 64 44,904 56,136 67,356 63 43,812 1 54,768 65,724 GRADE MIN MID MAX 62 $ 42,744 $ 53,424 S 64,116 61 41,700 52,128 62,556 60 40,680 50,856 61,032 59 39,696 49,620 59,544 58 38,724 48,408 58,080 57 37,776 47,220 56,664 56 36,852 46,068 55,284 55 35,964 44,952 53,940 54 35,076 43,848 52,620 53 34,224 42,780 51,336 52 33,396 41,736 50,088 51 32,580 40,716 48,864 50 31,788 39,732 47,676 49 31,008 38,760 46,512 48 30,252 37,812 45,372 47 29,508 36,888 44,268 46 28,788 35,988 43,188 45 28,092 35,112 42,132 44 27,408 34,260 41,112 43 26,736 33,420 40,104 42 27,720 32,604 37,500 41 27,036 31,812 36,588 40 26,376 31,032 35,688 39 25,740 30,276 34,824 38 25,104 29,544 33,972 37 24,492 28,824 33,144 36 23,904 28,116 32,340 35 23,316 27,432 31,548 34 22,752 26,760 30,780 33 22,188 26,112 30,024 32 21,648 25,476 29,292 31 21,120 24,852 28,584 30 20,604 24,240 27,876 29 20,100 23,652 27,204 28 19,620 23,076 26,544 27 19,140 22,512 25,896 26 18,672 21,960 25,260 25 18,216 21,432 24,648 24 17,772 20,904 24,048 23 17,340 20,400 23,460 22 16,920 19,896 22,884 21 16,500 19,416 22,320 20 16,104 18,936 21,780 19 15,708 18,480 21,252 18 15,324 18,024 20,736 17 14,952 17,592 20,220 16 14,580 17,16F 19,728 15 14,232 16,740 19,248 14 13,884 16,332 18,780 13 13,548 15,936 18,324 Grades 13-42: minimum is calculated using 85% of midpoint. Maximum is calculated using 115% of midpoint. Grades 43 -110: minimum is calculated using 80% of midpoint. Maximum is calculated using 120% of midpoint. '251 Probationary Police Officer Sereeant Lieutenant Captain 252 City of Baytown Police Salary FY2009 -10 Years 0 -4 5 -9 10+ Years 0 -4 5 -9 10+ Years 0 -4 5 -9 10+ Annual Salary October 2009 $ 41,000 $ 44,594 $ 45,155 $ 46,903 $ 48,884 $ 50,500 $ 51,989 $ 52,074 $ 53,469 $ 54,900 $ 56,000 $ 57,876 $ 58,640 $ 60,400 $ 62,250 $ 65,500 $ 69,000 $ 72,000 $ 75,000 $ 78,000 $ 79,500 $ 83,000 $ 87,286 Annual Salary January 2010 $ 41,820 $ 45,486 $ 46,058 $ 47,841 $ 49,862 $ 51,510 $ 53,029 $ 53,115 $ 54,538 $ 55,998 $ 57,120 $ 59,034 $ 59,813 $ 61,608 $ 63,495 $ 66,810 $ 70,380 $ 73,440 $ 76,500 $ 79,560 $ 81,090 $ 84,660 $ 89,032 City of Baytown Fire Salary 2009 -10 Alter completion of probationary period, Hrc Fighter will move to Tier 1. Thereafter, Fire Fighter will move to next tier on their anniversary of completion of probation. Fire Fighter Equipment Operator Lieutenant Battalion Chief Assistant Chief • Cadet • Academy Tr • Probationary Years Annual Salary October 2009 $ 36,434 $ 38,352 $ 38,352 1 $ 43,115 2 $ 44,408 3 $ 45,741 4 $ 47,113 5 $ 48,526 6 $ 49,982 7 $ 51,482 8 $ 53,026 91 $ 54,617 Tier F Years Tier Years $ 62,618 1 0 -6 mos $ 56,801 2 6 mos+ $ 60,210 Tier F Years 1 0 $ 62,618 2 1 $ 65,123 3 2+ $ 68,379 Tier I Years 1 0 $ 71,798 2 1 $ 75,388 3 2+ $ 79,157 Tier I Years 1 0 $ 84,698 2 1 $ 89,780 3 2+ $ 94,269 Annual Salary January 2010 $ 37,163 $ 39,119 $ 39,119 $ 43,977 $ 45,297 $ 46,656 $ 48,055 $ 49,497 $ 50,982 $ 52,511 $ 54,087 $ 55,709 $ 57,937 $ 61,414 $ 63,870 $ 66,425 $ 69,746 $ 73,234 $ 76,895 $ 80,740 $ 84,698 $ 89,780 $ 94,269 Annual salary does not include longevity or seniority pay and nothing in the annual salary column shall move with the employee when he/she steps up pursuant to 143.038(6). 253 City of Baytown Certificate Pay FY2009/2010 Public Works Monthly Water Certificate A $120 Water Certificate B $90 Water Certificate C $60 Wastewater Certificate A $120 Wastewater Certificate B $90 Wastewater Certificate C $60 Tool Allowance $75 Police Intermediate $60 Advanced $120 Master $180 Clothing Allowance Office assignments $600 /yr Fire Intermediate $75 Advanced $125 Master $180 Clothing Allowance Chief & Asst. Chief $480 /yr Investigators $480 /yr HazMat Team member $100 Non team member $50 Assignment Pay Assistant Chief $100 Lieutenant $300 Battalion Chief $300 Emergency Response Bilingual Incentive Pay $50 254 STATISTICAL SECTION (Unaudited) The Statistical Section presents multi -year data for expenditures, revenues, property tax levies and collections, property tax rates and valuations for overlapping governments, ratios of bonded debt, legal debt margin, overlapping debt, ratio of debt service to general expenditures, revenue bond coverage, property value /construction, principal taxpayers and miscellaneous statistics. BAYTO"N 255 Cn Y of BAYTowN, TExAs NET ASSETS BY COMPONENT Last Six Fiscal Years (1) (Accrual Basis of Accounting) 2003 2004 2005 2006 Governmental activities Invested in capital assets, net of related debt $ 34,834,842 S 20,156,953 $ 34,834,842 $ 38,228,537 Restricted 17,520,023 23,360,974 17,520,023 18,434,239 Unrestricted 12,5371798 14,356,740 12,646,578 14,618,386 Total governmental activities net assets S 64,892,663 $ 571874,667 S 65,001,443 $ 71,281,162 Business -type activities Invested in capital assets, net of related debt $ 56,021,699 $ 50,564,473 $ 56,021,699 $ 59,327,695 Restricted 5,026,131 4,444,749 5,026,131 6,104,941 Unrestricted 5,548,575 6,155,638 5,548,575 7,852,815 Total business -type activities net assets $ 66,596,405 S 611164,860 $ 66,596,405 S 73,285,451 Primary government Invested in capital assets, net of related debt $ 90,856,541 $ 70,721,426 $ 90,856,541 $ 97,556,232 Restricted 22,546,154 27,805,723 22,546,154 24,539,180 Unrestricted 18,086,373 20,512,378 18,195,153 22,471,201 Total primary government net assets $ 131,489 068 $ 119,039,527 S 131597,848 $ 1441566,613 (1) The requirement for statistical data is ten years; only six years are available at this time. (2) The City has retroactively recorded infrastructure assets, 256 2007 (2) 2008 S 94,019,731 S 94,051,443 29,965,325 41,741,277 17,911,070 14,311,352 S 1411896,126 S 150,104,072 S 61,231,067 S 71,163,579 6,681,082 6,375,954 14,139,670 17,860,378 S 82,0511819 S 95,399,911 S 155,250,798 3 165,215,022 36,646,407 48,117,231 32,050,740 32,171.730 S 223,947,945 S 245 503,983 257 CITY of BAYTovvN, TmcAs CHANGES IN NET ASSETS Expenses Governmental activities: General government Public safety Public works Public health Parks, recreation, and culture Interest and fiscal agent fees on long -term debt Total governmental activities expenses Business -type activities: Water and sewer Sanitation Bayland Island development Storm water utility Total business -type activities expenses Total primary government expenses Program Revenues Governmental activities: Charges for services: General government Public safety Public works Public health Parks, recreation, and culture Operating grants and contributions Capital grants and contributions Total governmental activities program revenues Business -type activities: Charges for services: Water and sewer Sanitation Bayland Island development Storm water Operating grants and contributions Capital grants and contributions Total business -type activities program revenues Total primary government program revenues Net (Expense)/Revenue Governmental activities Business -type activities Total primary government net expense 258 Gast Six Fiscal Years (1) (Accrual Basis of Accounting) 2003 2004 2005 2006 S 10,475,982 23,231,891 4,125,296 959,077 5,142,302 3,236,323 47,170,871 15,963,201 2,680,007 216,419 S 10,080,486 26,806,141 4,344,363 1,047,925 5,603,786 3,192,346 51,075,047 15,753,241 2,613,247 904,334 20,405 144,484 18,880,032 19,415,306 $ 66,050,903 $ 70,490,353 7,146 3,408,126 741,833 183,186 302,770 2,864,045 7,507,106 17,531,132 3,011,581 76,781 1,315,026 21,934,520 S 29,441,626 S 10,305 3,267,291 663,852 184,048 142,341 6,858,117 2,924,571 14,050,525 19,066,095 3,083,364 39,993 180,362 219,578 22,589,392 S 36,639,917 S 11,605,263 30,051,431 5,071,236 1,122,097 6,748,098 3,493.575 58,091,700 17,408,005 2,773,726 69,662 106,055 20,357,448 $ 78z449,148 $ 88,874 3,206,990 601,465 177,502 209,187 5,605,951 3,639,831 13,529.80D 21,355,121 3,144,372 42,660 376,321 1,415,066 26 333,540 S 391863,340 S 12,333,914 30,375,261 7,471,263 1,125,234 6,671,924 2,974,959 60,952,555 18,187,507 2,876,730 60,770 141,122 21,266,129 S 82 218 684 $ 121,468 2,899,453 866,055 405,424 278,666 5,904,790 1,434,147 11,910,003 23,042,411 2,994,578 41,154 477,563 1,183,218 27,738,924 $ 39,6481 927 $ (39,663,765) $ (37,024,522) $ (44,561,900) $ (49,042,552) 3,054,488 3,174,086 5,976,092 6,472,795 S (36,609,277} S (33,850,436, $ (38,585,808) $ (42,569,757) 2007 $ 10,563,503 28,649,012 5,950,837 1,202,475 6,341,240 2,905,717 55,612,784 19,746,886 3,274,139 65,858 197,558 23,284,441 $ 78,897,225 $ 132,747 3,168,682 946,473 443,070 304,541 2,360,977 109,215 7,465,705 24,119,344 3,182,861 44,166 505,372 21,847 1,749,002 29,622,592 $ 371088,297 $ (48,147,079) 6,338,151 $ (41,808,928} 2008 $ 21,327,943 29,838,903 6,538,034 1,806,566 6,791,904 2,813,437 69,116,787 22,144,119 3,596,913 60,105 199,677 26,000,814 $ 95,1179601 $ 156,740 3,741,394 1,117,539 523,151 359,585 8,556,359 4,252,180 18,706,948 26,500,708 3,320,233 49,499 509,091 4,241 2,623,031 33,006,803 $ 51,713,751 (50,409,839) 7,005,989 S� 43,403,850} 259 CITY of BAYTOWN, TExAs CHANGESINNETASSETS (Condnued) Last Six Fiscal Years (1) (Accrual Basis of Accounting) General Revenues and Other Changes in Net Assets Governmental activities: Taxes: Prop" taxes Sales and hotel/motel taxes Franchise taxes Industrial district payments Invesment earnings Miscellaneous income Transfers, net Total governmental activities general revenues and other changes in net assets Business -type activities; Investment earnings Miscellaneous Transfers, net Total business -type activities Total primary government 2003 5 15,964,132 11,381,200 3,107,324 16,186,363 1,019,006 829,930 1,059,536 2004 2005 2006 $ 14,765,399 8,590,520 3,148,964 16,398,899 1,037,717 1,59I,189 1,229,787 S 15,344,175 9,724,993 3,196,447 16,870,355 1,581,491 2,720,882 1,519,299 S 16,065,176 10,439,285 4,227,213 17,275,592 2,659,933 2,366,908 2,288,164 49,547,491 46,762,475 50,957,642 55,322,271 242,027 14,761 (1,059,536) (802,748) $ 48,744,743 248,542 251,496 (1,229,787) (729,749) $ 46,032,726 910,808 63,944 (1,519,299) (544,547) $ 50,413,095 2,185,441 318,974 (2,288,164) 216,251 S 55,538,522 Change in Net Assets Governmental activities $ 9,883,726 $ 9,737,953 $ 6,395,742 $ 6,279,719 Business -type activities 2,251,740 2,444,337 5,431,545 6,689,046 Total primary government changes in net assets S 12,135,466 $ 12,182,290 $ 11,827,287 $ 12,968,765 (1) The requirement for statistical data is ten years; only six years are available at this time. 260 2007 2008 $ 16,976,846 14,011,632 3,846,484 18,400,449 3,103,114 1,401,417 2,497,957 S 18,447,192 14,659,564 3,911,211 19,241,209 2,321,652 1,677,695 2,498,087 60,237,899 62,756,610 3,696,015 1,230,159 (2,497,957) 2,428,217 $ 62,666,116 $ 12,090,820 8,766,368 $ 20,857,188 2,702,036 2,377,028 (2,498,087) 2,580,977 $ 65,337,587 S 12,3 ,46,771 9,586,966 21,933,737 261 CITY OF BAYT'OWN, TEXAS TAX REVENUES BY SOURCE, GOVERNMENTAL ACTIVITIES Last Six Fiscal Years (1) (Accrual Basis of Accounting) Function 2003 2004 2005 2006 Property taxes $ 15,964,132 $ 14,765,399 S 15,344,175 S 16,065,176 Sales and hotellmotel taxes 11,381,200 8,590,520 9,724,993 10,439,285 Franchise taxes 3,107,324 3,148,964 3,196,447 4,227,213 Industrial in- lieu -of- -taxes 16,186,363 16,398,899 16,870,355 17,275,592 $ 46,639 019 1 S 42,903,782 $ 45,135.970 _ $ 48,007,266 (1) The requirement for statistical data is ten years; only six years are available at this time. 262 2007 2008 S 16,976,846 14,011,632 3,846,484 18,400,449 5 53,235,411 S 18,447,192 14,659,564 3,911,211 19,241,209 IS 56,259,176 263 CITY OF BAYTOWN, TFXAs FUND BALANCES, GOVERNMENTAL FUNDS General fund: Reserved Unreserved Total general fund All other governmental funds: Reserved Total all other governmental funds Last Six Years (1) (Modified Accrual Basis of Accounting) Fiscal Year 2003 2004 2006 2006 $ 456,998 $ 447,592 S 959,335 S 393,500 12,751,496 14,610,024 14 680,301 16,065,063 S 13,208,494 $ 15,057,616 $ 15 639,636 S 16,458,563 $ 36,928,003 S 33,620,223 $ 33,518,414 $ 32,467,767 iS 36,928,003 S 33,620,223 $ 33,5181414 S 32,467,767 (1) The requirement for statistical data is ten years; only six years are available at this time. 264 2007 2008 $ 588,909 19,159,499 $ 19,748,408 $ 435,219 15,412,979 15;848,218 1 29,506,564 $ 41,855,305 $ 29,506,564 $. 4.1855,305 265 CITY OF BAYTOWN, TExAs CHANGES IN FUND BALANCE, GOVERNMENTAL FUNDS Last Six Years (1) (ModiCed Accrual Basis of Accounting) Revenues Taxes Licenses and permits Charges for services Fines and forfeitures Intergovernmental Investment earnings Other revenues Total revenues Expenditures General government Public safety Public works Public health Parks, recreation, and culture Capital outlay Debt service: Principal Interest Issuance costs Total expenditures Excess of revenues over (under) expenditures Other Financing Sources (Uses) Transfers in Transfers out Debt issued Refunding bonds issued Premium on refunded bonds Premium on bonds Payment to refunded bond escrow agent Total other financing sources Net change in fund balances Fiscal Year 2003 2004 2005 2006 S 44,I52,400 S 43,084,160 S 45,085,265 S 47,867,459 817,955 736,011 691,096 1,004,601 1,890,039 1,803,409 1,857,755 1,657,473 1,935,067 2,420,334 3,025,647 2,590,884 2,864,045 8,443,576 6,365,752 6,565,100 954,781 983,429 1,514,693 2,548,099 829,930 899.271 1,430,402 1,575,506 53,444,217 58,370,190 59,970,610 63,809,122 9,356,385 9,746,817 10,776,015 12,008,362 20,995,575 25,110,836 26,873,652 28,922,600 3,366,843 3,669,045 4,134,898 6,750,873 909,370 990,130 958,435 1,107,306 4,698,023 4,779,648 5,325,058 5,853,608 5,093,886 11,846,112 8,133,822 8,730,301 4,385,000 6,830,000 7,185,000 4,995,000 3,236,323 3,192,346 2,976,287 2,939,710 - - 1851192 49,458 52,041,405 66,164,934 66,548,359 71,357,218 1,402,812 5,232,972 (4,241,987) 7,355,000 8,345,985 (7,794,744) (6,577,749) 6,604,361 7,069,722 (5,505,748) (5,739,150) 4,705,000 5,060,000 - 7,740,000 - 5,743 • 1,164 - (7,701,773) 5,803,613 6,435,706 (7,548,096) 5,140,378 (3,040,941) 5,215,000 1,939 7,316 376 S 9,748,797 $ 1991131 $ (1421043) $ (231,720) Debt service as a percentage of noucapital expenditures 16.23% 18.45% (1) The requirement for statistical data is ten years; only six years are available at this time, 266 17.40% 12.67% 2007 2008 S 53,035,426 $ 56,142,813 1,103,462 1,266,293 1,841,588 2,031,882 2,050,463 2,600,234 2,470,192 8,601,399 2,929,591 2,180,999 1,401,417 1677 695 64,832,139 74,501,315 12,177,560 19,168,075 26,601,574 28,448,789 3,648,853 6,297,505 1,187,748 1,745,951 5,934,613 6,073,295 10,768,555 11,573,473 5,235,000 6,036,221 2,947,291 2,654,380 29,500 73,749 68,530,694 82,071,438 (3,698,555) (7,570,123) 4,505,705 9,902,966 (2,103,614) (7,483,207) 1,625,106 12,890,000 4,027,197 15,309,759 $ 3281642 7,739,636 14.17% 13.37% 267 CITY OF BAYTOWN, 'TEXAS TAX REVENUES BYSOURCE, GOVERNMENTAL ACTIVITIES Last Six Fiscal Years (1) (Modified Accrual Basis of Accounting) Function 2003 2004 2005 2006 Property taxes S 13,477,513 S 14,945,777 S 15,293,470 S 15,925,369 Sales and hotel taxes 11,381,200 8,590,520 9,724,993 10,439,285 Franchise taxes 3,107,324 3,148,964 3,196,447 4,227,213 Industrial in- lieu -of -taxes 16,186,363 16,398,899 16,870,355 17.275,592 S 27,966,037 S 26,685,261 S 28,214,910 S 30,591,867 (1) The requirement for statistical data is ten years; only six years are available at this time. 268 2007 2008 $ 16,776,861 $ 18,330,829 14,011,632 14,659,564 3,846,484 3,911,211 18,400,449 19,241,209 $ 34,634,977 36 901,604 269 CITY OF BAYTowN, T ExAs ASSESSED VALUE AND ESTIMATED ACTUAL VALUE OF TAXABLE PROPERTY Last Six Fiscal Years (1) Real assessed value Personal assessed value Total assessed value (2) Less: real property exemptions Taxable value Assessed value 2003 S 1,899,278,900 410,668,650 2,309,947,550 (454,194,440) $ 1,855,753,110 80.3% 2004 $2,032,610,900 439,237,770 2,471,848,670 (495,204,050) $ 1,976,644,620 80,0% 2005 S 2,127,989,730 460,761,590 2,588,751,320 (516,611,740) __$ 2,072,139,580 (1) The requirement for statistical data is ten years; only six years are available at this time. (2) Assessed valuations are considered to be 100 percent of actual valuations. 270 80.0% 2006 $2,382,435,518 536,062,697 2,918,498,215 (785,578,290) S 2,132,919,925 73.1% 2007 2008 S 2,661,65047 549,496,484 3,211,153,231 (910,929,124) $2,.577,257 . 056 471,658,764 3,048,915,820 (577,912,543) $.2,300,224,107 $2,471,003,277 71.6 % 81.0% 271 CITY OF BAYTOWN, TEXAS PROPERTY TAX RATES - DIRECT AND OVERLAPPING GOVERNMENTS Last Ten Years City of Baytown, Texas Harris County Harris County Flood Control District Port of Houston Authority Harris County Hospital District Harris County Dept. of Education Goose Creek ISD Lee Junior College District Total Direct and Overlapping Rates Tax rates per S100 of assessed valuation Source: Harris County Appraisal District 272 1999 2000 2001 2002 $ 0.73703 $ 0.73703 S 0.73703 S 0.73703 0.39480 0.39480 0.35900 0.38390 0.08000 0.08000 0.06170 0.04760 0.02130 0.02040 0.01830 0.01830 0.14650 0.14650 0.20270 0.19020 0.00611 0.00629 0.00629 0.00629 1.67324 1.66127 1.71120 1.70437 0.18690 0.18690 0.21930 0.20841 $ 3.24588 $ 3.23319 S 3.31552 $ 3.29610 2003 2004 2005 2006 2007 2008 S 0.73703 S 0.73703 S 0.73703 S 0.73703 S 0.73703 $ 0.73703 0.38810 0.38800 0.39986 0.40239 0.40240 0.39239 0.04170 0.04170 0.03322 0.03241 0.03241 0.03106 0.01990 0.02000 0.01474 0.01302 0.01302 0.01437 0.19020 0.19020 0.19216 0.19216 0.19216 0.19216 0.00629 0.00629 0.00679 0.00629 0.00629 0.00585 1.68371 1.68371 1.68371 1.72750 1.59562 1.30196 0.20841 0.20841 0.20841 0.20678 0.20228 0.20678 S 3.27534 S 3.27534 S 3.27542 S 3.31758 S 3.18121 S 2.88160 273 274 CITY OF BAYTowN, TEXAS PRINCIPAL PROPERTY TAXPAYERS Current Year and Five Years Ago (1) 2008 % of Taxable Taxable Taxable Assessed Assessed Assessed Property Taxpayer Value Rank Value Value 2003 % of Taxable Assessed Rank Value Exxon/Mobil Corp. S 182,247,951 1 7.68% S 130,093,832 1 Centerpoint Energy Inc. 48,463,257 2 2.04% 44,964,018 2 LCY Elastomers LP 35,110,385 3 1.48% - n/a Valero Energy Corp. 32,155,575 4 1.36% - n/a Wal -Mart 22,586,431 5 0.95% 14,074,511 5 Memorial Northwest 21,334,228 6 0.90% 10,382,360 8 Verizon Southwest 16,661,350 7 0.71% 24,829,160 3 Camden Property Trust 15,871,797 8 0.67% 11,925,449 7 Foothills Texas 13,621,168 9 0.58% - n/a United Scaffolding 12,681,819 10 0.54% - n/a Sonic Automotive - n/a 14,171,880 4 Car Son Bay LP - a/a 12,511,569 6 TEK Investments - n/a 9,230,749 9 Chevron n/a 8,284,983 10 Total $ 400,733,961 _ 16.91% S 280,468,511 Source. Goose Creek LSD Tax Office (1) The requitement for statistical data is the current year and nine years ago; only the current year and five years ago are available at this time. 5.63% 1.95% 0.61% 0.45% 1.07% 0.52% 0.61% 0.54% 0.40% 0.36% 12.14% 275 CITY OF BAYT'OWN, TEXAS PROPERTY TAX LEVLES AND COLLECTIONS Last Ten Years Tax levy Current tax collected Percent of current tax collections Delinquent tax collections Total tax collections Total collections as a percentage of current levy Outstanding delinquent taxes Outstanding delinquent taxes as percentage of current levy 276 1999 2000 2001 2002 S 15,456,088 S 15,848,448 S 11,980,810 S 13,237,711 S 14,986,212 S 15,283,573 S 11,453,519 S 12,570,268 96.96% 96.44% 95.60% 94.96% $ 114,377 S 371,829 S 312,960 S 406,716 S 15,100,589 S 15,655,402 S 11,766,479 S 12,976,984 97.70% 98.78% 98.21% 98.03% $ 1,362,613 S 1,419,238 S 1.524,932 S 1,592,896 8.82% 8.96% 12.73% 12.03% 2003 2004 2005 2006 2007 2008 S 13,677,457 S 14,568,464 S 15,272,290 S 15,720,260 S 16,953,342 S 18,107,174 S 13,017,092 $ 13,938,784 S 14,623,305 S 15,156,541 $ 15,933,127 S 17,333,357 95.17% 95.68% 95.75% 96.41% 93.98% 95.73% S 606,319 $ 380,339 S 418,706 S 478,924 S 522,591 S 632,798 S 13,623,411 S 14,319,123 $ 15,042,011 $ 15,635,465 S 16,455,718 S 17,966,155 99.60% 98.29% 98.49% 99.46% 97.06% 99.22% S 1,635,384 S 1,822,131 S 1,961,395 S 2,138,197 S 2,152,119 S 2,252,122 11.96% 12.51% 12.84% 13.60% 12.69% 12.44% 277 CITY OF BAYTOWN, TEXAS RATIOS OF OUTSTANDING DEBT BY TYPE Last Six Years (1) Note: Details regarding the City's outstanding debt can be found in the notes to the financial statements. (1) The requirement for statistical data is ten years; only six years are available at this time. 278 2003 2004 2005 2006 Governmental activities: General obligation bonds S 46,140,000 S 45,520,000 S 49,700,000 S 51,560,000 Certificates of obligation 17,865,000 16,615,000 10,880,000 9,515,000 Alternative minimum tax bonds 2,775,000 2,520,000 2,255,000 1,980,000 Less: deferred on refunding - - (259,866) (240,583) Business -type activities: Revenue bonds 19,120,000 17,455,000 15,715,000 13,910,000 Certificates of obligation 19,270,000 30,460,000 42,600,000 32,165,000 Less: deferred on refunding (453,444) (422,864) (440,652) (406,402) Total primary government $ 104,716,556 S 112,147,136 S 120 449,482 S 108,483,015 Percentage of personal income (1) 4.2% 4.9% 5.0% 5.3% Per capita S 1,521 S 1,610 S 1,708 $ 1,520 Note: Details regarding the City's outstanding debt can be found in the notes to the financial statements. (1) The requirement for statistical data is ten years; only six years are available at this time. 278 2007 2008 48,045,000 9,085,000 1,690,000 (231,203). 12,025,000 83,270,000 (372,152 $ 153,511,645 8.0% 2,126 44,145,000 20,400,000 1,385,000 (206,089) 10,050,000 109,610,000 (337,808) 185,04b,103 9.8% 2,502 279 CITY OF BAYTOWN, TExAs RATIO OF GENERAL BONDED DEBT OUTSTANDING Last Ten Years 1999 2000 2001 2002 Net Taxable Assessed Value All property S 2,097,077,240 S 2,150,312,510 S 1,625,552,540 S 1,796,088,449 Net Bonded Debt Gross bonded debt 63,865,000 64,460,000 60,800,000 63,810,000 Less debt service funds 1,312,099 1,727,956 2,072,058 2,594,992 Net Bonded Debt S 62,552,901 $ 62,732,044 $ 58,727,942 S 61,215 008 Ratio of Net Bonded Debt To Assessed Value 2.98% 2.92% 3.61% 3.41% Population 65,653 66,430 67,227 68,034 Net Boned Debt Per Capita S 953 S 944 $ 874 S 900 280 2003 2004 2005 2006 2007 2008 $ 1,855,753,110 $ 1,976,644,620 S 2,072,139,580 S 2,132,919,925 S 2,273,778,410 $ 2,471,003,277 66,780,000 64,655,000 62,835,000 63,055,000 58,820,000 65,930,000 3,022,470 2,273,296 1,673,675 _ 1,489,010 922,394 596,117 S 63,757,530 S 62,381,704 S 61,161,325 S 61,565,990 S 57,8976606 S 65,333,883 3.44% 3.16% 2.95% 2.89% 2.55% 2.64% 68,850 69,676 70,512 71,358 72,215 73,959 S 926 S 895 S 867 $ 863 $ 802 883 281 282 CITY OF BAYTOWN, TEXAS DIRECT AND OVERLAPPING GOVERNMENTAL ACTMTIES DEBT September 30, 2008 Estimated Net Bonded Estimated Share of Debt Percentage Overlapping Governmental Unit Outstanding Applicable (1) Debt Debt repaid with property taxes Harris County + S 2,643,373,255 1.27% S 33,570,840 Goose Creek ISD 346,679,433 29.02% 100,606,371 Lee Junior College District 30,588,672 29.92% 9,152,131 Chambers County + 17,460,000 12.45% 2,173,770 Subtotal, overlapping debt 3,038,101,360 145,503,112 City direct debt 65,237,288 100% 65,237,288 Total direct and overlapping debt S 210,740,400 Source: Harris County (1) Estimated Percentage Applicable obtained from Municipal Advisory Council of Texas. + The City of Baytown is located within two counties. A resident would either live in Harris County or Chambers County, not both. 283 CITY OF BAYTowN, TExAs LEGAL DEBT MARGIN INFORMATION Last Six Fiscal Years (1) Legal Debt Margin Calculation for Fiscal Year 2007 Assessed value S 2,471,003,277 Debt limit (10% of assessed value) (2) 247,100,328 (1) The requirement for statistical data is ten years; only six years are available at this time. (2) The City's Home Rule Cbarter limits all bonded debt to no more than 10% of the assessed valuation. 284 Fiscal Year 2003 2004 2005 2006 Debt limit S 185,575,311 $ 197,664,462 S 207,213,958 S 213,291,993 Total net debt applicable to limit 63,757,530 62,381,704 61,161,325 61,565,990 Legal debt margin S 121,817,781 S 135,282,758 $ 146,052,633 S 151,726,003 Total net debt applicable to the limit as a percentage of debt limit 34.36% 31.56% 29.52% 28.86% Legal Debt Margin Calculation for Fiscal Year 2007 Assessed value S 2,471,003,277 Debt limit (10% of assessed value) (2) 247,100,328 (1) The requirement for statistical data is ten years; only six years are available at this time. (2) The City's Home Rule Cbarter limits all bonded debt to no more than 10% of the assessed valuation. 284 2007 2008 S 227,377,841 S 247,100,328 57,897,606 65,333,883 S 169,480,235 S 181,766,445 25.46% 26.44% 285 CITY OF BAYTOWN, TEXAS PLEDGED REVENUE COVERAGE (WATER AND SEWER FUND) Last Ten Years Debt Service Requirements (3) Principal $ 1,175,000 $ 1999 2000 2001 2002 Gross revenues (1) $ 14,444,950 S 15,806,065 S 15,705,989 S 16,894,142 Operating expenses (2) $ 9,478,261 $ 10,345,996 $ 10,765,895 S 11,057,186 Net revenues available for Debt Service S 4,966,689 S 5,460,069 $ 4,940,094 $ 5,836,956 Debt Service Requirements (3) Principal $ 1,175,000 $ 1,250,000 S 1,320,000 $ 1,395,000 Interest 1,666,788 1,540,379 1,546,112 1,569,136 Total S 2,841,788 S 2,790,379 $ 2,866,112 $ 2,964,136 Coverage 1.75 1.96 1.72 1.97 (1) Total revenues including interest, excluding tap fees (2) Total operating expenses less depreciation (3) Includes revenue bonds only 286 2003 2004 2005 2006 2007 2008 $ 17,653,799 $ 19,254,778 $ 22,102,730 $ 25,032,317 $ 28,764,540 $ 26,269,326 $ 11,085,708 $ 11,387,663 $ 12,195,906 $ 12,762,643 $ 19,617,174 S 14,379,665 $ 6,568,091 S 7,867,115 S 9,906,824 S 12,269,674 S 9,147,366 $ 11,889,661 $ 2,490,000 S 2,455,000 $ 2,970,000 S 3,510,000 $ 4,440,000 $ 5,135,000 2,1461859 1,719,623 2,340,842 2,681,200 3,749,409 4,707,217 $ 4,636,859 $ 4,174,623 $ 5,310,842 S 6,191,200 $ 8.189409 $===9.14=2 ,217 1.42 1.88 1.87 1.98 1.12 1.21 287 CrrY OF BAYTowN, TExAs DEMOGRAPHICAND ECONOMIC STATISTICS Last Si: Fiscal Years (1) Population (2) Personal income Per capita personal income Median age (3) Education level in years of schooling (3) School enrollment (4) Unemployment rate (5) 2003 2004 2005 2006 68,850 69,676 70,512 71,358 $2,469,787,200 $2,309,201,992 52,388,452,976 $2,044,906,206 $ 35,872 5 33,142 $ 33,873 $ 28,657 30.9 30.6 30.6 35.0 14.8 14.8 14.8 14.8 19,085 19,347 20,161 20,224 7.30% 7.28% 7.40% 6.30% (1) The requirement for statistical data is ten years; only six years are available at this time. Data sources: (2) City of Baytown Planning Department (3) American FactFinder (4) Goose Creek Consolidated Independent School District (5) Texas Workforce Commission 288 2007 2008 72,215 73,959 $1,923,952,030 S 1,887,655,557 26,642 S 25,523 30.9 31.0 14.8 14.8 20,352 20,697 5.80% 7.40% 289 290 CITY OF BAYTOWN, TEXAS PRINCIPAL EMPLOYERS Current Fiscal Year and Five Years Ago (1) 2008 2003 Percentage Percentage of Total City of Total City Employer Employees Rank Employment Employees Rank Employment Goose Creek Consolidated ISD 2,377 1 Exxon Mobil - Baytown Refinery 1,800 2 San Jacinto Methodist Hospital 1,650 3 Exxon Mobil - Baytown Chemical 1,132 4 Bayer Corporation 1,050 5 Exxon Mobil/BTEC - East & West 850 6 City of Baytown 711 7 Wal -Mart Distribution (Uti) 600 8 Chevron Phillips Chemical Company 58S 9 Lee College 359 10 Exxon Mobil Chemical - Baytown Olefins - N/A Total 11,114 Source: Baytown Chamber of Commerce 7.93% 6.00% 5.50% 3.78% 3.50% 2.83% 2.37% 2,250 1,450 1,400 950 1,650 515 653 2.o0io - 1.95% 650 1.20% 385 - 600 37.06% 10,503 �a 1 3 4 5 2 9 6 N/A 7 10 8 (1) The requirement for statistical data is for the current year and nine years ago; only five years ago is available at this time. 6.53% 4.21% 4.06% 2.76% 4.79% 1.50% 1.90% 0.00% 1.89% 1.12% 1.74% 30.49% 291 CITY OF BAYTOWN, TEXAS FULL -TIME EQUIVALENT CITYEMPLOYEES BY FUNCTIONIPROGRAM Last Six Fiscal Years (1) Enterprise fund: Water and sewer 99.2 Fiscal Year 101.0 101.0 Sanitation 2003 2004 2005 2006 General fund: 1.0 1.0 2.0 2.0 General government 73.5 71.6 76.6 77.5 Public safety 124.2 123.7 126.5 124.5 Police: - _ _ 1.0 Officers 117.0 117.0 117.0 124.0 Civilians 55.0 54.0 54.0 54.0 Fire: - Firefighters and officers 84.5 84.5 84.5 90.5 Civilians 6.0 6.0 6.0 6.0 Other public safety 42.0 42.0 43.0 45.0 Public works 47.8 47.3 46.5 46.5 Public health 8.2 8.2 8.2 9.2 Parks, recreation, and culture 56.0 55.0 55.0 55.0 General fund total 490.0 485.6 490.8 507.7 Enterprise fund: Water and sewer 99.2 99.2 101.0 101.0 Sanitation 12.0 11.5 11.5 9.5 Storm water utility 1.0 1.0 2.0 2.0 Internal service 12.0 12.0 12.0 12.0 Enterprise fund total 124.2 123.7 126.5 124.5 Program funds: Emergency management 1.5 1.5 1.5 1.5 Capital projects 0.5 - - - Community development block grant 13.1 12.0 12.0 11. l Harris county organized crime and narcotics task force 17.0 18.0 18.0 12.0 Organized crime unit transitional - _ _ 1.0 High intensity drug trafficking area 0.3 0.3 1.3 1.3 Miscellaneous police 4.0 3.0 3.0 3.0 Crime control and prevention district - Fire control, prevention, and emergency medical services district Municipal court special revenue 1.0 1.0 1.0 - Wetlands education and recreation center 1.0 1.0 1.0 1.0 Capital improvement program 1.0 2.0 2.0 2.0 CIPF - water and sewer - - 1.0 1.0 Odd trust and agency - - 1.0 1.0 Workers compensation - - - 1.0 Program funds total 39.3 38.8 41.8 35.8 Total 653.5 648.0 659.0 668.0 (1) The requirement for statistical data is ten years, only six years are available at this time. 292 2007 2008 79.5 82.65 124.0 129.0 57.0 52.0 90.5 90.5 6.00 6.00 45.0 47.0 49.50 50.50 12.75 24.00 67.0 60.0 531.25 541.65 108.0 111.9 9.5 9.5 2.0 2.0 12.0 12.0 131.50 135.35 1.50 2.5 6.5 5.25 1.25 1.25 3 3.0 14 15 1.0 1.0 1.0 1.0 1.0 2.0 2.0 2.0 1.0 1.0 32.25 34.00 695.0 711.0 293 CITY OF BAYTOWN, TEXAS OPERATING INDICATORS BY FUNCTIONIPROGRAM Last Six Fiscal Years (1) Function/program Police: Arrests Accident reports Citations Offense reports Calls for service Fire: Medical responses Fim/rescue incidents Response times: One minute for turnout time 90% Four minutes or less for the arrival of the first arriving engine company for a fire Eight minutes or less for the deployment of a full first alarm assignment at a fire suppression incident Water. Number of water customers Source Average daily water usage (millions of gallons) Number of million gallons of surface water pumped Number of million gallons of well water pumped Peak daily consumption (millions of gallons) Sewer: Number of sewer connections Average daily treatment (millions of gallons) Total consumption (billions of gallons) Peak daily consumption (millions of gallons) Data source: various city departments 2003 2004 2005 2006 5,115 5,556 5,411 51689 2,185 2,014 2,010 2,230 16,118 15,756 14,248 17,193 14,013 12,159 12,432 13,596 55,247 54,456 57,029 60,151 2,996 2,300 2,557 3,002 1,721 1,678 1,882 1,967 92% 100% 100% 100% 65% 77.3% 59% 45% 54% 65% 53% 32% 19,285 19,485 19,950 19,834 Trinity River Trinity River Trinity River Trinity River 11.16 11.26 12.45 11.83 3,676.95 3,969.65 4,544.37 4,486.96 0.17 0.27 11.69 3.33 16.22 17.90 17.80 15.76 18,845 19,005 19,047 19,280 13.40 13.26 11.04 10.18 4,892 4,775 4,297 3,715 48.40 44.02 37.70 59.60 (1) The requirement for statistical data is ten years; only six years are available at this time. 294 2007 2008 5,823 4,919 2,504 .2,374 17,254 15,344 13,972 13,7$0 60,486 53,468 3,065 3,241 2,069 2,336 90% 60% 42% 42% 28% 48% 20,629 21,453 Trinity River Trinity River 9.15 10.00 3,341.33 3,112.11 2.11 0: 3 ;8 11.44 13.30 20,055 20,834 1339 11.27 4,886- 4,110 91.85 46.61 295 CITY of BAYTowH, TExAs CAPITAL ASSET STATISTICS BY FUNCTIONIPROGRAM Last Five Years (1) Function/program Police: Stations Patrol units (2) Fire stations Other public works: Streets (miles) Streetlights Parks and recreation: Parks Parks acreage Parks - developed Parks - undeveloped Swimming pools/spraygmund Baseball/softball diamonds Tennis courts Community centers Water: Water mains (miles) Fire hydrants System capacity (millions of gallons) Sewer: Sanitary sewers (miles) Storm sewers (miles) Treatment plant capacity (millions of gallons) Fiscal Year 2003 2004 2005 2006 2007 2008 3 3 3 3 3 3 75 75 75 75 75 75 5 5 5 5 5 5 365 325 288 375 379 404 3,951 3,964 4,013 4038 4,358 4,481 45 45 45 45 45 45 985 985 985 985 985 985 490 490 490 490 490 490 495 495 495 495 495 495 3 3 3 3 3 2 19 14 21 21 21 21 8 8 10 10 10 8 2 2 2 2 2 1 435 357 366 357 359 362 1,649 1,664 1,661 1678 1,700 1,737 26 MOD 26 MOD 26 MOD 26 MOD 26 MOD 26 MOD 432 360 365 347 350 352 252 175 180 170 172 173 16.2 MOD 16.2 MOD 16.2 MOD 16.2 MOD 16.2 MOD 16.2 MOD Data source: various city departments (1) The requirement for statistical data is ten years; only six years are available at this time. (2) The number of patrol units does not increase due to the vehicle replacement program. 296 Baytown Area Water Authority (BAWA) ANNUAL PROGRAM OF SERVICES 2009 -10 ADOPTED BUDGET 97 Baytown Area Water Authority (BAWA) Garry Brumback Darryl Forte Cynthia Pearson 298 General Manager Plant Manager Director of Finance BAYTOWN AREA WATER AUTHORITY (BAWA) ORGANIZATION CHART 299 BAYTOWN AREA WATER AUTHORITY BOARD OF DIRECTORS JOHN R. SANDHOP, President DAN M. MUNDINGER, Vice President LETICIA GARZA, Interim Assistant Secretary WAYNE BALDWIN, Director BRENDA BRADLEY SMITH, Director WILLIAM GIDLEY, Director w BAYT4WN AREA WATER. AUTHORITY 7425 Thompson Road, Baytown, Texas 77521 - 1135+6 (281) 426 -3517 FAX (2811 426 -3519 August 19, 2009 President and Members of the Baytown Area Water Authority Board Baytown Area Water Authority Baytown, Texas It is my pleasure to present the 2009 -10 Adapted Budget for the Baytown Area Water Authority (BAWA). The Budget sets forth the revenues and appropriations for the fiscal year October 1, 2009 through September 30, 2010. The financial guidance provided by the Board has resulted in BAWA's ability to maintain a system that consistently provides a dependable and high quality water supply to the City of Baytown and surrounding communities, BAWA's largest recent project, the construction of a second water supply line serving the City of Baytown, is funded partially from non- recurring revenues to reduce the amount of debt issued. This project, which was completed early 2009, will provide reliability to BAWA's largest customer, the City of Baytown, which currently constitutes approximately 88% of BAWA's water sales. BAWA utilized a loan from the Texas Water Development Board (TWBD) for funding of the second water supply line and 'Phase II improvements. The loan received from the TW`DB drinking Water State Revolving fund has interest rates ranging from 2.25% to 3.15% as compared to a range of 4.00% to 6.00% interest rate for insured bonds sold on the market. Since TWDB's loan program reimburses BAWA as funds are expended, the full debt payments will not occur until the project is complete. As of June 30, 2009, $9,130,000 of the total $13,290,000 has been funded. Funding requests are submitted to TWDB as invoices are received from the contractor. The City of Baytown Water and Sewer Fund paid for the cost of the City to tie -in to the new BAWA supply line to pay for their portion of the project, The City's portion of the project cost is approximately $1,000,000. A continuing transfer from the City's water and sewer fund is included for that portion of the debt payment. In January of 2006, the EPA approved the long Term 2 Enhanced Surface Water Treatment (LT2) Rule and the Stage 2 Disinfection Byproducts (DBP) Rules. With respect to the LT2 rule, systems that serve a population of less than 100,000 began the monitoring schedule in January 2007. The schedule is as follows: Submit Sampling Plan January 1, 2007 Begin source water monitoring April 1, 2007 Report bin classification October 1, 2009 Comply with additional treatment requirements (Ozone) {October 1, 2012 M The data collected during the 2 year monitoring period will determine if Ozone treatment should be implemented at the BAWA surface water treatment plant. The Stage 2 DBP rule pertains to the City of Baytown distribution system only. BAWA has received the Small System waiver and does not have to monitor the try- products listed in the rule. We have completed the first two steps in this process. The City of Houston notified BAWA of a rate increase effective April 1, 2009 for untreated water purchased from the City of Houston. The rate increased 5.09 %, which includes a 3.3% change in the CPI and a 1.79% increase for population growth. The rates increased from $0.4314 to $0.4533 per 1,000 gallons. Future annual rate adjustments will also be relative to the CPI and population growth. Revenue estimates for water sales in the adopted budget are based upon sales in a typical year. The adopted budget includes a $0.16 per 1,000 gallon rate increase (approximately 10 %) for BAWA's customers to adjust for the untreated water rate increase and debt associated with the capital program. Rates will be adjusted in future budgets to reflect funding needs based on actual operational needs including debt service requirements, The capital improvements and efficient 2417 operations at BAWA are designed to provide the foundation for growth in sales and continued reliable service of the highest quality water for our customers. I look forward to reviewing this document with you. Si erely C� arry BruMb Genejal-Vlanager 302 MAJOR BUDGET ISSUES Fiscal Year 2009 -10 BAYTOWN AREA WATER AUTHORITY This fund accounts for the activities of the Baytown Area Water Authority (BAWA). BAWA is a water authority created by the Texas Legislature to supply water for the City of Baytown (City) and surrounding communities. BAWA services a total of eight customers with the City as the largest customer, generating approximately 88% of BAWA's annual sales. BAWA is a separate legal entity; however, it is considered a component unit of the City. Since it began operating, BAWA has not experienced shortages of raw water supply to the plant nor interruptions to service to its customers. REVENUES The 2009 -10 adopted budget estimates sales of $7,195,000 for an average of 11.5 million gallons per day (MGD). Fluctuations to rainfall amounts can significantly impact actual sales. A $0.16 rate increase is in the 2009 -10 adopted budget. The current rate structure of $1.55 per 1,000 gallons for the City of Baytown and $1.58 per 1,000 gallons for customers outside the city will increase to $1.71 and $1.74 respectively. This will cover the increased cost of operations, including debt service and the purchase of raw water. This increase in rates is expected to generate $677,677 in additional revenue. EXPENDITURES Total operating expenditures for the adopted 2009 -10 budget are $5,081,466, an increase of $338,666 from the 2008 -09 budget. The adopted 2009 -10 budget includes a transfer to General Fund for an indirect cost allocation, which is to reimburse the City for administrative services such as Human Resources, Fiscal Operations, Legal and Information Technology Services. Highlights of major operating changes were as follows: • Decrease in personnel services $ (53,391) • Increase in supplies (Primarily raw water rate increase) 310,483 • Decrease in maintenance (6,200) • Increase in services 87,774 • Increase in capital (Facility improvements) 71,748 Raw Water Supply Cost — BAWA purchases raw water from the City of Houston. The raw water supply contract with the City of Houston is in effect through the year 2040 and sets the maximum amount of raw water to be delivered to the BAWA plant at 15.8 MGD without penalties. BAWA received notice of a 5.09% rate increase from $0.4314 to $0.4533 effective April 1, 2009. The surcharge for water purchased over the 15.8 MGD is nominal at this time. Debt Service — The transfer to cover the debt service requirement for existing debt for the adopted 2009 -10 budget is $1,996,706. 303 MAJOR BUDGET ISSUES Fiscal Year 2008 -09 CAPITAL IMPROVEMENT PROGRAM The Capital Improvement Program for BAWA is funded primarily through the debt issuances. Phase II of BAWA's plant improvement is on hold pending the Texas Commission on Environmental Quality (TCEQ) study to develop new recommendations pertaining to disinfection programs (Ozone). Phase II was originally estimated at $6,000,000. Final costs will be developed after TCEQ issues final regulations. Implementation will be planned in the fiscal year following the issuance of final regulations that will enable the BAWA Board to review implementation plans during the annual budget process. • Previously there was one line supplying water to BAWA's major customer, the City of Baytown. The BAWA board approved a contract for the design for the second line in 2004. The project was approved by TWDB and the BAWA Board and the City Council awarded the contract in the Spring of 2006. The project is partially funded from non - recurring revenues and CIP funds to reduce the amount of debt that is issued. TWDB debt has been issued for the balance. The total estimated cost is $10.5 million for the BAWA line with $1,000,000 funded by the City of Baytown for extending their lines to connect with the new supply line. This project was completed in early 2009. WORKING CAPITAL In order to maintain fiscal stability, governmental entities maintain a working capital balance to meet daily liquidity needs. Appropriate levels of working capital vary from entity to entity based on the relative impact of particular circumstances or financial conditions. The goal for working capital is 60 to 90 days. Working capital is defined as current assets (e.g., cash, investments and accounts receivable) less current liabilities (e.g., accounts payable). The working capital in the adopted budget is estimated to be 47 days as of September 2010. A rate study is currently underway that will develop a plan to adjust rates in the future to strategically elevate the working capital balance to the preferred level. 304 BAYTOWN AREA WATER AUTHORITY FUND 510 BUDGET SUMMARY BY FUND Actual Budget Estimated Adopted 2007 -08 2008 -09 2008 -09 2009 -10 Revenues 921,015 973,839 864,355 920,448 Sale of Water- Baytown $ 5,345,177 $ 5,989,595 $ 5,860,735 $ 6,475,000 Sale of Water - Other 697,865 814,877 717,890 720,000 Interest Revenue 22,812 24,100 2,190 2,000 Mineral Royalties 13,268 13,000 230 - Miscellaneous 528 - 100 - Transfer From Water & Sewer Fund 68,000 68,000 68,000 68,000 Total Revenues 6,147,650 6,909,572 6,649,145 7,265,000 Expenditures Personnel Services 921,015 973,839 864,355 920,448 Supplies 2,464,931 2,604,235 2,745,000 2,914,718 Maintenance 231,329 265,500 278,600 259,300 Services 733,038 899,226 827,826 987,000 Total Operating 4,350,313 4,742,800 4,715,781 5,081,466 Capital Outlay 13,078 - - 74,668 Transfers Out - Debt Service 1,981,611 2,168,527 2,168,527 1,996,706 Transfers Out - General Fund 50,000 50,000 50,000 50,000 Contingency - 20,000 20,000 40,000 Total Expenditures 6,395,002 6,981,327 6,954,308 7,242,840 Excess (Deficit) Revenues Over Expenditures Working Capital - Beginning Working Capital - Ending No. of Working Capital Days (247,352) (71,755) (305,163) 22,160 1,465,495 1,290,479 1,218,143 912,980 $ 1,218,143 $ 1,218,724 $ 912,980 $ 935,140 70 64 48 47 305 BAWA - CAPITAL IMPROVEMENT PROGRAM FUND 518 BUDGET SUMMARY BY FUND Revenues Interest Revenue $ Total Revenues Carried- New Total Actual Carried - forward Adopted Adjustments Total Allocation Estimated forward Allcoation Allocation 2007 -08 2007 -08 2008 -09 2008 -09 2008 -09 2008 -09 2008 -09 2009 -10 2009 -10 962 $ - $ 25,000 962 - 25,000 $ 25,000 $ 11 25,000 11 Expenditures BAWA Admin Bldg -A/C Repairs 182,724 32,171 - - 32,171 4,200 - - - BAWA Second Supply Line 137,643 120,065 - - 120,065 120,065 - - - BAWA Raw Waterline 76,460 - - - - - - - Pump Replacement- Summer 08 21,024 - - - - - - - - Thompson Rd Utility Relocation - - 500,000 - 500,000 - 500,000 - 500,000 Capital Assets - - 23,000 - 23,000 11,390 11,610 - 11,610 New Capital Project Initiatives 14,091 703,636 25,000 - 728,636 - 728,636 19,221 747,857 Total Expenditures 431,942 855,872 548,000 - 1,403,872 135,655 1,240,246 19,221 1,259,467 Excess (Deficit) Revenues Over Expenditures (376,980) (855,872) (523,000) - (1,378,872) (124,205) (1,240,246) (14,421) (1,254,667) Retained Earnings - Beginning 1,755,852 1,378,872 523,000 - 1,378,872 1,378,872 1,254,667 14,421 1,254,667 Retained Earnings - Ending $ 1,378,872 $ 523,000 $ - $ - $ - $1,254,667 $ 14,421 $ - $ - CITY OF BAYTOWN PROGRAM SUMMARY 3070 BAYTOWN AREA WATER AUTHORITY BAWA Program Description Operate and maintain a 26 MGD design capacity surface water treatment facility with a projected flow of 11.5 MGD in fiscal year 2009 -2010 which currently serves 8 customers with the City of Baytown using 88% of production. Follow and comply with the Texas Commission on Environmental Quality (TCEQ) Rules and Regulations for Public Water Supplies adopted 1992, National Primary Drinking Water Regulations, Safe Drinking Water Act, and Surface Water Treatment Rule. Provide BAWA's customers with high quality, safe drinking water and consistent water pressure for fire protection. Major Goals • Maintain water quality necessary to be classified as "Meeting Optimum Corrosion Control" by TCEQ. • Maintain "Superior Public Water System" status. • Maintain Optimization Standards as classified by TCEQ's Texas Optimization Program. • Develop and maintain a staff of highly trained water professionals to better serve customers. Major Objectives • Produce 11.5 MGD of water. • Maintain finished water turbidity consistently less than 0.1 NTU. • Provide QA/QC and mathematical training for personnel. Workload Measures Actual 2007 -08 Budget 2008 -09 Estimated 2008 -09 Projected 2009 -10 1. Customer Connections 8 8 8 8 2. Average MGD of water produced 11.27 12.5 12 11.5 3. Customer Service calls 5 10 5 10 Performance Measures 1. Days without interruption of service 365 366 365 365 2. Days finished water <0.1 NTU 365 366 365 365 3. Customer Service Calls Investigated 5 10 5 10 4. Maintain Distribution Cl2 Residual <4.0 365 366 365 365 mgl 307 CITY OF BAYTOWN SERVICE LEVEL BUDGET 3070 BAYTOWN AREA WATER AUTHORITY Actual Budget Estimated Adopted Acct# Acct Description 2007.08 2008 -09 2008 -09 2009 -10 7100 Personnel Services 71031 Contract Personnel Services $ 921,015 $ 973,839 $ 864,355 $ 920,448 7300 Maintenance 73011 Buildings 73021 Filtration Plants 73025 Streets Sidewalks & Curbs 73027 Heating & Cooling System 73028 Electrical Maintenance 73041 Furniture & Fixtures 73042 Machinery & Equipment 73043 Motor Vehicles 73045 Radio & Testing Equipment Total Maintenance 7400 Services 74001 Communication 74002 Electric Service 74011 Equipment Rental 74021 Special Services 74022 Audits 74036 Advertising 74041 Travel & Reimbursables 74042 Education & Training 74071 Association Dues 74210 General Liability Insurance 74220 Errors & Omissions 74240 Auto Liability 74242 Auto Catastrophic 74271 Mobile Equipment 74272 Real & Personal Property 74280 Bonds 74281 Employee Fraud Total Services Total Operating 308 2,062 Total Personnel Services 921,015 973,839 864,355 920,448 7200 Supplies 217 8,000 2,000 8,000 72001 Office 3,360 4,000 4,000 4,000 72002 Postage 2,812 1,650 900 900 72007 Wearing Apparel 4,397 5,000 5,000 5,000 72016 Motor Vehicle 17,770 12,000 5,500 12,000 72021 Minor Tools 988 1,400 1,200 1,400 72026 Cleaning & Janitorial 1,653 2,000 1,800 2,000 72031 Chemical 509,746 558,000 805,000 812,100 72032 Medical 651 1,000 800 1,000 72041 Educational 806 1,300 800 1,300 72051 Untreated Water 1,891,750 1,987,885 1,900,000 2,045,018 72055 Laboratory Supplies 30,998 30,000 20,000 30,000 Total Supplies 2,464,931 2,604,235 2,745,000 2,914,718 7300 Maintenance 73011 Buildings 73021 Filtration Plants 73025 Streets Sidewalks & Curbs 73027 Heating & Cooling System 73028 Electrical Maintenance 73041 Furniture & Fixtures 73042 Machinery & Equipment 73043 Motor Vehicles 73045 Radio & Testing Equipment Total Maintenance 7400 Services 74001 Communication 74002 Electric Service 74011 Equipment Rental 74021 Special Services 74022 Audits 74036 Advertising 74041 Travel & Reimbursables 74042 Education & Training 74071 Association Dues 74210 General Liability Insurance 74220 Errors & Omissions 74240 Auto Liability 74242 Auto Catastrophic 74271 Mobile Equipment 74272 Real & Personal Property 74280 Bonds 74281 Employee Fraud Total Services Total Operating 308 2,062 2,500 2,100 6,300 38,493 10,000 7,500 - 217 8,000 2,000 8,000 8,832 2,000 2,000 2,000 79,572 84,000 84,000 84,000 666 2,500 2,900 2,500 99,195 150,000 175,000 150,000 2,182 6,000 3,000 6,000 110 500 100 500 231,329 265,500 278,600 259,300 3,684 4,700 4,000 4,300 621,965 709,500 645,000 675,000 6,350 10,000 8,000 10,000 50,526 119,300 119,300 241,900 13,647 13,149 13,149 13,150 443 700 500 700 3,906 6,100 3,500 6,100 6,898 8,200 7,000 8,200 222 800 600 800 3,387 3,489 3,489 3,500 4,781 4,961 4,961 5,000 514 581 581 600 26 27 27 30 347 365 365 400 16,240 17,052 17,052 17,000 102 10 10 20 - 292 292 300 733,038 899,226 827,826 987,000 4,350,313 4,742,800 4,715,781 5,081,466 CITY OF BAYTOWN SERVICE LEVEL BUDGET 3070 BAYTOWN AREA WATER AUTHORITY Actual Budget Estimated Adopted Acct# Acct Description 2007 -08 2008 -09 2008 -09 2009 -10 8000 Capital Outlay 80001 Furniture & Equip.< $5,000 $ - $ - $ - $ 2,920 84042 Machinery & Equipment 13,078 - - - 86011 Capital Lease Purchases - - - 71,748 Total Capital Outlay 13,078 - - 74,668 9000 Other Financing Uses 92101 To General Fund 50,000 50,000 50,000 50,000 91511 To BAWA Debt Service 1,981,611 2,168,527 2,168,527 1,996,706 Total Other Financing Uses 2,031,611 2,218,527 2,218,527 2,046,706 9900 Contingencies 99001 Contingencies - 20,000 20,000 40,000 Total Contingencies - 20,000 20,000 40,000 TOTAL DEPARTMENT $ 6,395,002 $ 6,981,327 $ 6,954,308 $ 7,242,840 309 BAYTOWN AREA WATER AUTHORITY REVENUE BONDS LONG TERM DEBT AMORTIZATION SCHEDULES Principal Requirements Principal Revenue Amount of Outstanding Fiscal Year 2009 -10 Outstanding Bonds Issue Oct. 1, 2009 Principal Interest Total Sept. 30, 2010 Series, 1999 $ 9,095,000 $ 1,195,000 $ 585,000 $ 60,360 $ 645,360 $ 610,000 Series, 2002 3,800,000 2,790,000 195,000 140,999 335,999 2,595,000 Series, 2006 13,290,000 11,625,000 550,000 324,935 874,935 11,075,000 Series, 2007 6,505,000 6,425,000 45,000 261,413 306,413 6,380,000 Total $ 22,035,000 $ 1,375,000 $ 787,706 $ 2,162,706 $ 20,660,000 Combined BAWA Debt, All Series Total $22,035,000 $ 6,028,138 $ 28,063,138 Debt Requirements to Maturity Combined BAWA Debt, All Series Fiscal Principal Total Total Year 5101 Interest Requirement] Debt Requirement to Maturity 2010 $ 1,375,000 $ 787,706 $ 2,162,706 2011 1,425,000 733,281 2,158,281 2012 1,490,000 676,126 2,166,126 2013 1,535,000 624,301 2,159,301 2014 1,590,000 569,911 2,159,911 2015 1,645,000 512,621 2,157,621 2016 1,710,000 452,691 2,162,691 2017 1,765,000 389,961 2,154,961 2018 1,830,000 324,799 2,154,799 2019 1,900,000 254,346 2,154,346 2020 1,030,000 180,658 1,210,658 2021 735,000 143,588 878,588 2022 755,000 122,273 877,273 2023 775,000 100,000 875,000 2024 800,000 76,750 876,750 2025 825,000 52,350 877,350 2026 850,000 26,775 876,775 Total $22,035,000 $ 6,028,138 $ 28,063,138 310 Combined BAWA Debt, All Series o Interest Debt Requirement to Maturity 2.500 ■Principal 2.000 a «. v 1.500 C_ M a 1.000 a � 0.500 0.000 2010 2011 2012 2013 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 2025 2026 Fiscal Year 310 BAYTOWN AREA WATER AUTHORITY REVENUE BONDS DETAIL DEBT AMORTIZATION SCHEDULES Fiscal Interest Principal Interest Interest Annual Principal Total Year Rate Due 5101110 Due 5101110 Due 11/01/09 Requirement Outstanding Outstandin Revenue Bond, Series 1999 Date of Issue - November 1, 1999 81,895 $ Term - 20 Years 81,895 $ 3,800,000 5,959,054 2003 - 98,274 $ 2,612,145 2007 7.000% $ 245,000 $ 63,705 $ - $ 308,705 $ 2,010,000 2,303,440 2008 7.000% 265,000 55,130 55,130 375,260 1,745,000 1,928,180 2009 5.700% 550,000 45,855 45,855 641,710 1,195,000 1,286,470 2010 5.000% 585,000 30,180 30,180 645,360 610,000 641,110 2011 5.100% 610,000 15,555 15,555 641,110 - - 341,349 2,980,000 $ 2,255,000 $ 210,425 $ 146,720 $ 2,612,145 190,000 75,724 75,724 341,449 2,790,000 3,704,388 2010 5.500% 195,000 70,499 Revenue Bond. Series 2002 335,999 Date of Issue - January 10. 2002 3,368,389 Term -19 Years 2002 $ - $ 81,895 $ - $ 81,895 $ 3,800,000 5,959,054 2003 - 98,274 98,274 196,549 3,800,000 5,762,505 2004 5.500% 150,000 98,274 98,274 346,549 3,650,000 5,415,956 2005 5.500% 155,000 94,149 94,149 343,299 3,495,000 5,072,658 2006 5.500% 165,000 89,887 89,887 344,774 3,330,000 4,727,884 2007 5.500% 170,000 85,349 85,349 340,699 3,160,000 4,387,185 2008 5.500% 180,000 80,674 80,674 341,349 2,980,000 4,045,836 2009 5.500% 190,000 75,724 75,724 341,449 2,790,000 3,704,388 2010 5.500% 195,000 70,499 70,499 335,999 2,595,000 3,368,389 2011 5.350% 205,000 65,137 65,137 335,274 2,390,000 3,033,115 2012 4.700% 215,000 59,653 59,653 334,306 2,175,000 2,698,809 2013 4.800% 230,000 54,601 54,601 339,201 1,945,000 2,359,608 2014 4.900% 240,000 49,081 49,081 338,161 1,705,000 2,021,446 2015 5.000% 250,000 43,201 43,201 336,401 1,455,000 1,685,045 2016 5.000% 265,000 36,951 36,951 338,901 1,190,000 1,346,144 2017 5.000% 275,000 30,326 30,326 335,651 915,000 1,010,493 2018 5.100% 290,000 23,451 23,451 336,901 625,000 673,591 2019 5.125% 305,000 16,056 16,056 337,111 320,000 336,480 2020 5.150% 320,000 8,240 336,480 - - $ 3,800,000 $ 1,161,422 $ 1,079,527 $ 6,040,949 311 BAYTOWN AREA WATER AUTHORITY REVENUE BONDS DETAIL DEBT AMORTIZATION SCHEDULES Fiscal Interest Principal Interest Interest Annual Principal Total Year Rate Due 6101110 Due 5101110 Due 11/01/09 Requirement Outstanding Outstanding (Revenue Bond. Series 2006 Date of Issue - June 14. 2006 Term - 20 Years 2007 2008 2009 2.250% 2.250% 2.300% $ 595,000 $ 530,000 540,000 283,082 $ 174,640 168,678 - $ 174,640 168,678 878,082 879,280 877,355 $12,695,000 12,165,000 11,625,000 16,659,753 15,780,473 14,903,118 2010 2.300% 550,000 162,468 162,468 874,935 11,075,000 14,028,183 2011 2.350% 565,000 156,143 156,143 877,285 10,510,000 13,150,898 2012 2.400% 580,000 149,504 149,504 879,008 9,930,000 12,271,890 2013 2.500% 590,000 142,544 142,544 875,088 9,340,000 11,396,803 2014 2.600% 605,000 135,169 135,169 875,338 8,735,000 10,521,465 2015 2.650% 620,000 127,304 127,304 874,608 8,115,000 9,646,858 2016 2.700% 640,000 119,089 119,089 878,178 7,475,000 8,768,680 2017 2.750% 655,000 110,449 110,449 875,898 6,820,000 7,892,783 2018 2.800% 675,000 101,443 101,443 877,885 6,145,000 7,014,898 2019 2.850% 695,000 91,993 91,993 878,985 5,450,000 6,135,913 2020 2.900% 710,000 82,089 82,089 874,178 4,740,000 5,261,735 2021 2.900% 735,000 71,794 71,794 878,588 4,005,000 4,383,148 2022 2.950% 755,000 61,136 61,136 877,273 3,250,000 3,505,875 2023 3.000% 775,000 50,000 50,000 875,000 2,475,000 2,630,875 2024 3.050% 800,000 38,375 38,375 876,750 1,675,000 1,754,125 2025 3.100% 825,000 26,175 26,175 877,350 850,000 876,775 2026 3.150% 850,000 13,388 13,388 876,775 - - $13,290,000 $ 2,265,458 $ 1,982,376 $ 17,537,835 Rev. Refunding Bond, Series 2007 Date of Issue - February 1, 2007 Term -13 Years $ 8,842,941 2007 $ - $ 66,153 $ - $ 66,153 $ 6,505,000 8,776,788 2008 4.000% 40,000 132,306 132,306 304,613 6,465,000 8,472,175 2009 4.000% 40,000 131,506 131,506 303,013 6,425,000 8,169,163 2010 4.000% 45,000 130,706 130,706 306,413 6,380,000 7,862,750 2011 4.000% 45,000 129,806 129,806 304,613 6,335,000 7,558,138 2012 4.000% 695,000 128,906 128,906 952,813 5,640,000 6,605,325 2013 4.000% 715,000 115,006 115,006 945,013 4,925,000 5,660,313 2014 4.000% 745,000 100,706 100,706 946,413 4,180,000 4,713,900 2015 4.000% 775,000 85,806 85,806 946,613 3,405,000 3,767,288 2016 4.000% 805,000 70,306 70,306 945,613 2,600,000 2,821,675 2017 4.000% 835,000 54,206 54,206 943,413 1,765,000 1,878,263 2018 4.250% 865,000 37,506 37,506 940,013 900,000 938,250 2019 4.250% 900,000 19,125 19,125 938,250 - - $ 6,505,000 $ 1,202,047 $ 1,135,894 $ 8,842,941 312 City of Houston Untreated Water Rates Year Rate 04181 .22142 02183 .24157 10186 .25123 10/87 .28022 01188 .26591 FIRST 150 MGD /PER 1,000, .26113 NEXT 150 MGD 08188 .28426 FIRST 300 MGD /PER 1,000, .27915 NEXT 300 MGD 07/89 .29344 FIRST 300 MGD /PER 1,000, .28817 NEXT 300 MGD 08/90 .31178 FIRST 300 MGD /PER 1,000, .30618 NEXT 300 MGD 02192 .31820 FIRST 300 MGD /PER 1,000, .31249 NEXT 300 MGD 10/93 .32907 FIRST 300 MGD /PER 1,000, .32316 NEXT 300 MGD 10/94 .37192 (GRACE UP TO 13.1 MGD. IF WE GO OVER, THEN 5% ADDED TO ANYTHING OVER 11.9 06/04 .385 (GRACE UP TO 13.1 MGD. IF WE GO OVER, THEN 5% ADDED TO ANYTHING OVER 11.9) 04/05 .398 (GRACE UP TO 17.38 MGD. IF WE GO OVER, THEN 5% ADDED TO ANYTHING OVER 15.8) 04/06 .4123 (GRACE UP TO 17.38 MGD. IF WE GO OVER, THEN 5% ADDED TO ANYTHING OVER 15.8) 04/07 .4238 (GRACE UP TO 17.38 MGD. IF WE GO OVER, THEN 5% ADDED TO ANYTHING OVER 15.8) 04/08 .4314 (GRACE UP TO 17.38 MGD. IF WE GO OVER, THEN 5% ADDED TO ANYTHING OVER 15.8) 04/09 .4533 (GRACE UP TO 17.38 MGD. IF WE GO OVER, THEN 5% ADDED TO ANYTHING OVER 15.8) Baytown Area Water Authority Treated Water Rates 313 Increase Year Rate Amount Comments 1981 $0.97 COB 1985-1987 $0.97 COB, $1.00 Other Result of rising operating cost. (Raw 1988-1992 $1.07 COB, $1.10 Other $0.10 water rates up 25 %) 1993-1998 $1.18 COB, $1.21 Other $0.11 Result of increase in raw water rates. 1999-2006 $1.26 COB, $1.29 Other $0.08 Funding for plant expansion debt Funding for new water line debt and City 2007 $1.39 COB, $1.42 Other $0.13 of Houston rate increase. Funding for new water line debt and Ci 2008 $1.46 COB, $1.49 Other $0.07 of Houston rate increase. Funding for new water line debt, other operating increases and City of Houston 2009 $1.55 COB, $1.58 Other $0.09 rate increase. Funding for new water line debt, other operating increases and City of Houston 2010 $1.71 COB, $1.74 Other $0.16 rate increase. 313 CITY OF HOUSTON e11wnite Public Works and Engineering Department IMPORTANT NOTICE Mayor Mlft0l S. Morcotte. P.L. DORE, aCEE Obeft P.O. Boot 4883 Howtm Tsui nzroaeea www.h0w10nbr.8ov NOTIFICATION OF WATER RATE ADJUSTMENT Effective April 1, 2009, water and sewer rates were adjusted upward by 5.09°%. The City of Houston's Code of Ordinances provides that water and sewer rates be adjusted automatically each year In April to reflect the previous year's percentage change to the Houston - Galveston Area Consumer Price Index (CPI). This year the rate includes the change In the CPI of 3.3% and an increase of 1.79% for population growth In the region as approved by City Council. These new rates will appear on your April 2009 billing which you will receive In May. NEW RATES AND CHARGES Classificadon Rate Contract Treated Water P x $1.884 plus (P -M) x $.811 ' Untreated Water Rates where there is no contract First 10 000000 nations $1.134 Der 1,000 nations Next 10,000 000 nallons 1.019 per 1,000 gallons Next 30,000,000 gallons $0.961 nor 1,0W nations Next 100 000 000 gallons 0.903 For 1,000 gallons Excess of 150,000,0W allons $0.874 per 1,000 allons Untreated Water Rates under written contracts 0.4533 Der 1,000 astions ' P ao Total water delivery during the month In thousand gallons, except if the minimum monthly specified In the customer's contract Is greater than P, P shall equal M. M a Minimum monthly amount of water specified in the customer's contract expressed in units of one thousand gallons. For further information, please: Refer to the Rates and Prices or the Billing and Pavmant section of your contract Visit: gi2: /ANww,hou9tonIx.acvk2desl (Sections 47.81 and 47.84 et asq.) Please contact Maria Carrillo at Utility Customer Service at (713) 371 -1072 if you have specific questions about your bill. 314 ORDINANCE NO. 11. 175 AN ORDINANCE OF THE CITY COUNCIL OF _THE CITY OF BAYTOWN, TEXAS. APPROVING THE BUDGET FOR THE BAYTOWN AREA WATER AUTHORITY (BAWA) FOR THE FISCAL YEAR BEGINNING OCTOBER 1, 2009. AND ENDING SEPTEMBER 30. 2010: AND PROVIDING I'OR THE EFFECTIVE DATE THEREOF. WHEREAS, the Board of Directors of the Baytown Area Water Authority (BAWA) has adopted a budget for BAWA for the fiscal year beginning October 1, 2009. and ending September 30, 2010: and WHEREAS, the General Manager of BAWA has submitted said budget to the City Council of the City of Baytown for approval: and WHEREAS. after full and final consideration, it is the opinion of the City Council of the City of Baytown that the budget should be approved; NOW THEREFORE BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF BAYTOWN, 'TEXAS: Section 1: That the City Council of the City of Baytown. Texas, hereby approves the budget of the Baytown Arca Water Authority (BAWA) for the fiscal year beginning October 1, 2009, and ending September 30, 2010. in the amount of SEVEN MILLION TWO HUNDRED FORTY - TWO THOUSAND EIGHT HUNDRED FORTY AND NOl100 DOLLARS ($7,2=12.840.00). A copy of the above referenced budget for 13AWA is attached hereto. marked Exhibit "A," and made a part hereof for all intents and purposes. Section 2: This ordinance shall take effect immediately from and after its passage by the City Council of the City of Baytown. INTRODUCED. READ and PASSED by the affirmative vote oftCity Council of the City of Baytown this the 27th day of August. 2009. .DONCARLOS. ATTEST: �p,YTOytrti LETICIA GAPZ , Int 0 y Clerk o`�, • "'�'"" +:�� APPROVED AS TO FORM: U j�C4 ACIO RAMIREZ. SR.. y Attorney %kcabsry l %lcgaiX :arcnlFiles\City Councii%Ordinancesk20091August 271Adopt13Aw'A13udgct1: Y09- 10.doc 315 BAYTOWN 316 CITY OF RA YTD 9N 1 CRIME CONTROL AND PREVENTION DISTRICT (CCPD) 2009 --10 ADOPTED BUDGET 317 CRIME CONTROL AND PREVENTION DISTRICT (CCPD) BOARD MEMBERS RIKKI WHEELER, President JOE WHITEHEAD, Vice President CARL BRANDON, Member BOB GOOLSBY, Member SAMUEL BARKER, Member DEBORAH KAYE GUTIERREZ, Member GARY COCHRAN, Member 318 el �a�mE�u CITY OF BAYTOWN CCPD (POLICE) FUND - FUND 206 BUDGET SUMMARY BY FUND Actual Budgeted Estimated Adopted 2007 -08 2008 -09 2008 -09 2009 -10 Revenues Sales Tax $ 1,056,274 $ 994,600 $ 1,159,100 $ 1,060,000 Interest Income 17,272 15,000 5,500 5,000 Total Revenues 1,073,546 1,009,600 1,164,600 1,065,000 Expenditures Personnel 792,238 871,073 937,058 1,006,465 Supplies 14,080 7,900 7,874 7,900 Services 5,913 6,000 6,000 6,000 Sundry - Other 795 - - - Total Operating 813,026 884,973 950,932 1,020,365 Capital Outlay 96,598 180,998 181,977 129,500 Unforseen/New Initiatives - - - 250,000 Total Expenditures 909,624 1,065,971 1,132,909 1,399,865 Excess (Deficit) Revenues Over Expenditures 163,922 (56,371) 31,691 (334,865) Working Capital - Beginning 567,174 658,724 731,096 762,787 Working Capital - Ending $ 731,096 $ 602,353 $ 762,787 $ 427,922 319 CITY OF BAYTOWN 2009 -10 BUDGET 2010 BASE LEVEL FOOTNOTES Account Justification Amount PERSONNEL SERVICES 71002 Regular Wages $ 680,706 71009 Overtime 35,000 71021 Health & Dental 105,540 71022 TMRS 123,585 71023 FICA 52,205 71028 Workers Compensation 9,429 TOTAL PERSONNEL SERVICES 1,006,465 SUPPLIES 72007 Wearing Apparel 4,500 Regular Uniform Issue for (14) officers and (1) sergeant @ $300 each 4,500 72041 Educational 3,400 Handgun Ammo, l Omm, 180 gr JHP, 8k @ $425/k 3,400 (Monthly Practice and/or Qualifications) TOTAL SUPPLIES 7,900 SERVICES 74021 Special Services 6,000 Recruiting Supplies 500 Recruiting Travel 4,000 Recruiting Registration Fees 1,000 Printing of Recruiting Materials 500 TOTAL SERVICES 6,000 TOTAL OPERATING 1,020,365 CAPITAL 84042 Machinery & Equipment 62,000 Replacement Laptop Computers - 10 @ $5,000 50,000 Handheld Radar Units - 4 @ $3,000 12,000 84043 Motor Vehicles 67,500 Mid Sized Unmarked Vehicles 3@ $22,500 67,500 Replaces 9955 - 1999 Chevrolet Lumina - 71,590 Miles 0042 - 2000 Chevrolet Impala - 100,094 Miles 0249 - 2002 Dodge Stratus - 110,145 Miles TOTAL CAPITAL OUTLAY 129,500 CONTINGENICES 99002 Unforseen/New Initiatives 250,000 TOTAL CONTINGENCIES 250,000 320 TOTAL CCPD $ 1,399,865 ORDINANCE NO. 11,173 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF BAYTOWN, TEXAS. APPROVING THE FISCAL YEAR 2009 -10 BUDGET SUBMITTED BY THE BOARD OF DIRECTORS OF THE BAYTOWN CRIME CONTROL AND PREVENTION DISTRICT: AND PROVIDING FOR T'IIE EFFECTIVE DATE THEREOF. ttttitittiititittlitii #it # # #i # ## iii # ## iii ## iii #lilt # # # # #itlttlti#lilli #lift #i# #till ## WHEREAS. in accordance with the alternate budget procedures of Bavto%%n Crime Control and Prevention District (the "District ") and the published notice of the budget hearings, the Board of Directors of the District (the "Board ") conducted public hearings to consider the District's proposed annual budget on the 14`h day of July. 2009; and WHEREAS. on the l4`h day of July, 2009, after considering the proposed budget together with the testimony and infonnation received at the public hearings. the Board adopted its 2009 -10 budget; and WHEREAS. within ten days of the Board's adoption of its budget, the Board submitted its approved budget to the City Council of the City of Baytown. Texas; and WHEREAS. on the IP day of August, 2009. the City Council of the City of Baytown, Texas, held a public hearing to consider the budget adopted by the Board and submitted to the City Council in accordance with the published hearing notice; and WHEREAS. the City Council of the City of Baytown, after considering the submitted budget together with the testimony and information received at the public hearing, believes that the budget approved by the Board is consistent with the interest of the residents of the District: NOW THEREFORE. BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF BAYTOWN. TEXAS: Section I: That all matters and facts set forth in the recitals hereinabove are found to be true and arc approved by the City Council of the City of Baytown. Texas. Section 2: That the City Council of the City of Baytown. Texas hereby approves the budget submitted by the Board of the Baytown Crime Control and Prevention District. which budget is attached hereto as Exhibit "A" and incorporated herein for all intents and purposes for the District's 2009 -10 fiscal year. Section 3: This ordinance shall take effect immediately from and after its passage by the City Council of the City of Baytown. INTRODUCED, READ and PASSED by the affirmative v c of the City Council of the City of Baytown this the 27h day of August. 2009. A LETICIA GARZA, Into m City Clerk APPROVED AS TO FORM: ACIO RAMIRGZ. SR. ty Attorney IEN 11. DONC �OP,`fTOfV O `ti � a ti U N Mayor 321 322 CITY OF BA YTO KW 1 FIRE CONTROL, PREVENTION AND EIER GENCY MEDICAL S'ER VICE DISTRICT (FCPEMSD) 2009 -10 ADOPTED BUDGET 3?.i FIRE CONTROL, PREVENTION AND EMERGENCY MEDICAL SERVICES DISTRICT (FCPEMSD) BOARD MEMBERS MAURICE WATTS, President EARL A. WURZBACH, Vice President JOHN ADKINS, Member LOVELLA DESORMEAUX, Member GERALD BALDWIN, Member BRENDA BRADLEY SMITH, Member FRANK F. MCKAY, III, Member CITY OF BAYTOWN FIRE - EMS SPECIAL DISTRICT FUND - FUND 207 BUDGET SUMMARY BY FUND Actual Budgeted Estimated Adopted 2007 -08 2008 -09 2008 -09 2009 -10 Revenues Sales Tax $ 1,030,944 $ 978,100 $ 1,146,400 $ 1,031,000 Interest Income 26,805 5,000 9,600 5,000 Total Revenues 1,057,749 983,100 1,156,000 1,036,000 Expenditures Personnel 103,935 91,276 86,649 94,176 Supplies - 6,665 6,665 - Maintenance - 15,000 15,000 - Total Operating 103,935 112,941 108,314 94,176 Capital Outlay 662,494 928,136 922,012 1,548,693 New Initiatives - - - 250,000 Total Expenditures 766,429 1,041,077 1,030,326 1,892,869 Excess (Deficit) Revenues Over Expenditures 291,320 (57,977) 125,674 (856,869) Working Capital - Beginning 820,823 639,667 1,112,143 1,237,817 Working Capital - Ending $ 1,112,143 $ 581,690 $ 1,237,817 $ 380,948 325 CITY OF BAYTOWN FIRE - EMS SPECIAL DISTRICT FUND - FUND 207 SPECIAL DISTRICT - FIRE - 20701 Actual Budgeted Estimated Adopted 2007 -08 2008 -09 2008 -09 2009 -10 Expenditures Total Operating 103,935 91,276 86,649 71002 Regular Wages $ 71,346 $ 60,047 $ 61,503 $ 66,941 71021 Health & Dental 11,039 9,676 5,286 5,401 71022 TMRS 11,696 12,729 10,698 12,181 71023 FICA 5,429 4,547 4,901 5,303 71028 Workers Comp 797 677 688 750 71041 Allowances 3,628 3,600 3,573 3,600 350,000 Personnel 103,935 91,276 86,649 94,176 99002 Unforseen/New Initiatives - - - 125,000 Contingencies - - - 125,000 Total Expenditures $ 621,956 $ 791,077 $ 786,451 $1,517,869 326 Total Operating 103,935 91,276 86,649 94,176 80001 Furniture & Equip < $5,000 203,190 - - - 84042 Machinery & Equipment 65,030 - - - 84045 Radio Equipment - 100,000 100,000 248,693 85001 Construction - 350,000 350,000 700,000 85012 Architecture & Design - - - - 86013 External Lease Payment 249,801 249,801 249,802 350,000 Capital Outlay 518,021 699,801 699,802 1,298,693 99002 Unforseen/New Initiatives - - - 125,000 Contingencies - - - 125,000 Total Expenditures $ 621,956 $ 791,077 $ 786,451 $1,517,869 326 CITY OF BAYTOWN FIRE - EMS SPECIAL DISTRICT FUND - FUND 207 SPECIAL DISTRICT -EMS - 20702 Actual Budgeted Estimated Adopted 2007 -08 2008 -09 2008 -09 2009 -10 Expenditures 72045 Computer Software $ - $ 6,665 $ 6,665 $ - Supplies - 6,665 6,665 - 73011 Buildings - 15,000 15,000 - Maintenance - 15,000 15,000 - Total Operating - 21,665 21,665 - 84042 Machinery And Equipment 3,561 78,335 78,335 100,000 84043 Motor Vehicles 140,912 150,000 143,875 150,000 Capital Outlay 144,473 228,335 222,210 250,000 99002 Unforseen/New Initiatives - - - 125,000 Contingencies - - - 125,000 Total Expenditures $ 144,473 $ 250,000 $ 243,875 $ 375,000 327 CITY OF BAYTOWN 2009 -10 BUDGET 2010 BASE LEVEL FOOTNOTES Justification Amount 20701 - Snecial District - Fire 71002 Regular Wages $ 66,941 71021 Health & Dental 5,401 71022 TMRS 12,181 71023 FICA 5,303 71028 Workers Compensation 750 71041 Allowances 3,600 Total Personnel Services 94,176 84045 Radio & ,resting Equipment 248,693 Radio Equipment 225,000 (FY 08 allocation catch -up (S125K); FY 10 new allocation ($100K) Drop -In Chargers for Portable Radios (5) 1,658 Sigtronic Headsets (6) 2,310 Voice Amplifiers 1,925 Scott Hazmat Radio Interface Houston Spec (6) 10,200 Portable Radios (2) 1554 MHZ 7,600 85001 Construction 700,000 Construction of Fire Training Facility 86013 Capital Lease Payment 350,000 Capital Lease Fire Apparatus (Year 1 of 2) Total Capital 1,298,693 99002 New Initiatives 125,000 Total Special District - Fire $ 1,517,869 20702 - Special District - EMS 84042 Machinery & Equipment $ 100,000 3 Power -Pro XT Battery Powered Hydraulic Stretchers 39,000 Other equipment for ambulance 13,000 4 Knox MedVault high security narcotics locker 3,700 Equipment purchase for EMS Station Expansion 44,300 84043 Motor Vehicles 150,000 1 Frazer Type 114' Generator Powered Module mounted on a 2010 Chevrolet C4500 Diesel chassis 150,000 TOTAL. CAPITAL 250,000 99002 New Initiatives 125,000 Total Special District - EMS S 375,000 TOTAL FIRE -EMS SPECIAL DISTRICT FUND - 207 S 1,892,869 328 ORDINANCE NO. l 1.l 74 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF BAYTOWN. TEXAS, APPROVING THE FISCAL YEAR 2009 -10 BUDGET SUBMITTED BY THE BOARD OF D1RF.CTORS OF THE BAYTOWN FIRE CONTROL. PREVENTION, AND EMERGENCY MEDICAL SERVICES DISTRICT: AND PROVIDING FOR THE EFFECTIVE DATE THEREOF. at* aswasts*s aas*t* sa** a* wattasswtwwsw* wt** w* sss* s* sa* asswwawastttttwtaaaaat * *sstswswt WHEREAS, in accordance with the alternate budget procedure of the Baytown Fire Control, Prevention and Emergency Medical Services District (the "District'') and the published notice of the budget !tearing. the Board of Directors of the District (the "Board ") conducted a public hearing to consider the District's proposed annual budget on the 21" day of July. 2009: and WHEREAS. on the 21" day of July. 2009. after considering the proposed budget together with the testimony and information received at the public hearing. the Board adopted its 2009 -10 budget: and WHEREAS, within ten days of the Board's adoption of its budget. the Board submitted its approved budget to the City Councif of the City of Baytown, Texas; and WHEREAS. on the 13 h day of August. 2009, the City Council of the City of Baytown. Texas. held a public hearing to consider the budget adopted by the Board and submitted to the City Council in accordance with the publishcd hearing notice; and 1YHEREAS. the City Council of the City of Baytown. after considering the submitted budget together with the testimony and information received at the public hearing. believes that the budget approved by the Board is consistent with the interest of the residents of the District: NOW THEREFORE. BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF BAYTOWN, TEXAS: Section 1: That all matters and facts set forth in the recitals hereinabove are found to be true and are approved by the City Council of the City of Baytown. Texas. Section 2: That the City Council of the City of Baytown, Texas hereby approves the budget submitted by the Board of the Baytown Fire Control, Prevention and Emergency Medical Services District. which budget is attached hereto as Exhibit "A" and incorporated herein for all intents and purposes for the District's 2009 -10 fiscal year. Section 3: This ordinance shall take effect immediately from and alter its passage by the City Council of the City of Baytown. INTRODUCED, READ and PASSED by the affirmative Baytown this the 27`b day of August. 2009. A L'ST: f sp.Y 70 wN LETICIA GARZ . Int ti c ity Clerk Q •"""""• +: U APPROVED AS TO FORM: eWi&ACIO RAMIREZ. SR.. ' Attorney the City Council of the City of RLOS. 329 330 MUNICIPAL DEVELOPMENT DISTRICT (MDD) 2009 -10 ADOPTED PROJECTS BUDGET FISCAL YEAR ENDING SEPTEMBER 30, 2010 BAYTOWN Garry Brumback Ignacio Ramirez Cynthia Pearson Leticia Garza General Manager General Counsel Finance officer Interim Assistant Secretary BAYTOWN MUNICIPAL DEVELOPMENT DISTRICT MEMBERS STEPHEN H. DONCARLOS, President LYNN A. CAKEY II, Vice President DAVID MCCARTN EY, Secretary BRANDON CAPETILLO I:lX0I01 IQ 001 V9 Wh : IA �►,ri1Mx:14:1. r l'kq 1■]WA IMI-11 :Ul141�T.'� lik= SCOTT SHELEY LENA R. YEPEZ BAWOWN c 332 BAYTOWN MUNICIPAL DEVELOPMENT DISTRICT August 6, 2009 President and Members of the Municipal Development District Board Enclosed you will find the 2009 -2010 budget for the Baytown Municipal Development District (MDD). Listed below are the highlights of revenues and expenditures. Revenues — Sales tax revenue is projected at $4,300,000 which is less than the current year estimated collections due to the anticipated decline following the high collections attributed to Hurricane Ike recovery spending. Along with interest income, total revenues for 2009 -2010 are projected at $4,375,000. Expenditures - The MDD has several projects funded that will play a significant role in the economic development and quality of life in the City. The new allocation for projects in 2009 -2010 are classified in one of the following three (3) priorities: o Priority: Projects or expenditures designed to promote new or expanded business activity that create or retain primary jobs: Development of New and Expansion of Existing Businesses and Industry Economic Development Foundation — Basic Service Economic Development Foundation — Special Projects Property Acquisition for Economic Development Unified Land Development Code o Priority: Projects which provide infrastructure for economic development: Land Acquisition for New Thoroughfares :- State Infrastructure Bank Loan Repayment — Decker Dr Main Lanes State Infrastructure Bank Loan Repayment — Decker Dr to SH 146 S Flyover Texas Avenue Streetscape Project Cost Share with Developers for Upsizing Utilities Northeast Wastewater Treatment Plant Debt Service to fund 60% of design and construction North Mainl1-10 Utility — Debt Service to fund extension of utilities West District Plant Expansion — Debt Service to fund 60% of design; 50% of construction o Priority: Projects that improve a community's quality of life, including parks, athletic facilities, etc: Aquatic Facility — Debt Service on partial construction Baytown Sports League Improvements Jenkins Park Bridges Jenkins Park Parking Lot Land Acquisition — Future Parks Sports Complex Improvements — Parking, Fields and Lighting 3 a Additional narrative on each of the foregoing projects is included in the "Major Budget Issues" section of the budget packet. Project administration costs of $250,000 are included for administrative support of the MDD. An allocation is also included for Unforeseen /New Initiatives in the amount of $150,000. This provides flexibility to allow the Board to utilize MDD funds to secure federal, state and local grant funds when available and to enhance and expand the impact that the MDD has on the economic development of the community as opportunities arise. It will also allow funding for inflationary increases on project cost estimates if needed. Sin 5Wd y U)O Gant' B ack Ge Manager 334 MUNICIPAL DEVELOPMENT DISTRICT MAJOR BUDGET ISSUES Fiscal Year 2009 -10 On May 5, 2001, in the general election, the citizens of the City of Baytown voted to authorize the creation of the Baytown Municipal Development District (MDD) and the imposition of a sales and use tax at the rate of one -half of one percent for the purpose of financing economic development projects that provide economic benefit and diversify the economic base of the community. The board is composed of the Mayor, six council members and four at -large resident members. REVENUES - Sales tax revenue is projected at $4,300,000 which is less than the current year estimated collections due to the anticipated decline following the high collections attributed to Hurricane Ike recovery spending. Along with interest income, total revenues for 2009 -2010 are projected at $4,375,000. EXPENDITURES — The projects included in this year's program are economic development improvements in the areas of streets, drainage, sidewalks & signalization; utilities; and parks. Generally, project costs may include functions such as services, construction or debt service on long -term construction projects. Project administration costs of $250,000 are included for administrative support of the MDD. The budget also includes an allocation for Unforeseen /New Initiatives in the amount of $150,000 which may be allocated to a project during the year as directed by the MDD Board. PROJECTS Development of New and Expansion of Existing Businesses and Industry A significant function of this budget allocation is the development of new and expansion of existing businesses. These projects are critically important in light of the State Implementation Plan's potential impact on the petro - chemical industry and underscore our need to diversify our economic foundation. $100,000 Economic Development Foundation — Basic Service This provides continued funding for the basic economic development services contract with the Baytown Area/West Chambers County Economic Development Foundation (EDF). $200,000 Economic Development Foundation — Special Projects The current MDD budget includes continued funding for a special projects contract with the EDF. The provisions of this contract are requested and approved on an annual basis. $75,000 Property Acquisition for Economic Development This allocation provides funding to purchase property that may become available to be used for future economic development purposes. $300,000 335 Unified Land Development Code This funding will provide for the Codification of the recently revised Unified land Development Code. $15,000 Land Acquisition for new Thoroughfares Funds to purchase rights -of -way for roadway development or expansion. $100,000 State Infrastructure Bank Loan Repayment — Decker Drive Main Lanes The MDD financed a $2,500,000 loan from the Texas State Infrastructure Bank (SIB) for the main lanes of Decker Drive from Highway 146 to 1 -10. The funds were used to advance the project scheduled by the state. The SIB provides low interest loans to qualifying projects. Eligible projects must be on the state highway system and be included in the Statewide Transportation Improvement Plan. This allocation provides funding for the last of eight payments. $377,478 State Infrastructure Bank Loan Repayment - Decker Drive to Highway 146 South Flyover The MDD financed a $1,000,000 loan from the Texas State Infrastructure Bank (SIB) for a Decker Drive to Highway 146 South flyover project. This funding, combined with matching funds from the November 2007 bond election, allowed for completion of the Decker Drive to Highway 146 South flyover thereby eliminating the "braided" on and off ramps. The State matched our $2 million contribution to provide the $4 million necessary to complete all elements of this flyover. Eligible projects must be on the state highway system and be included in the Statewide Transportation Improvement Plan. The third of eight payments is included in this budget. $149,000 Texas Avenue Streetscape Project The budget includes continued funding for either direct expenditures or match for grants in subsequent years to enhance streets and sidewalks for economic redevelopment, community identity and beautification in the public rights -of -way of Texas Avenue. The expenditures may include roadway improvements, utilities, streetlights, trees, crosswalks, street furniture, landscape plantings, etc. $150,000 Economic Development Cost Share with Developers This funding allows the City to have the ability to upsize utility lines installed by developers to meet future water and sewer needs for undeveloped areas serviced by the same lines. $50,000 Northeast Wastewater Treatment Plant — Debt Service The confirmed growth and development within the City necessitated the design and construction of the Northeast Wastewater Treatment facility. The project is estimated at $28,500,000 with 60% ($17,100,000) of the funding from the MDD. The remaining 40% ($11,400,000) is funded from the Water and Sewer Fund. This allocation includes the current year principal and interest payment on multiple debt issuances by the Texas Water Development Board (TWDB) loan and Certificates of Obligation. The plant was completed in early 2009. $1,166,168 336 North Main /1 -10 Utility This economic development project extends water and wastewater service along North Main Street from just north of Cedar Bayou Lynchburg Road to Wallisville Road, effectively opening up this area for future development. As property owners connect to this line, they would be required to request voluntary annexation as a condition for tying on to this service. The initial user of this new service, and an impetus for additional development in this area, is the new GCCISD Memorial High School at Wallisville and N. Main that opened in August 2008. This project is under design and the final design of the northern section is dependent on the coordination with Harris County on the North Main expansion and cooperation of the adjacent MUD. The City has issued the Series 2007 Certificates of Obligation to finance the total cost of the project which is estimated at $4,500,000. MDD will provide 100 % funding for the 20 year debt service. $352,049 West District Plant Expansion — Debt Service The design to expand the facility with a new 4.0 million gallon per day (MGD) treatment facility is underway. This expansion will increase the facility to 8 MGD. MDD has reimbursed the City for 60 %, or $1.2 million, of the design costs of approximately $2,000,000, which was authorized in the 2005 -06 and 2006 -07 budgets. The City issued Series 2008 Certificates of Obligation to finance the total construction costs of the project which is estimated at $27,600,000. MDD will provide 50% funding for the 20 year debt service. This allocation funds the current year debt service requirement. $978,968 Aquatic Facility — Debt Service The Aquatic Needs Analysis has been completed and a Master Plan has been produced to further define the development in this recreational area. The final report provided information on utilization, feasibility of construction, and project cost estimates for aquatic facilities. The 2007 -08 budget funded the Engineering and Design. Construction began in early 2009 on the multi - million dollar aquatics facility, Pirate's Bay Waterpark, funded with $4 million authorized in the November 2007 bond election and the anticipated issuance of $6 million in Certificates of Obligation in late 2009. MDD will fund the debt service on the $6 million in CO's. $349,600 Baytown Sports League Improvements This budget provides continued funding for various improvements at little league, pony league and soccer facilities including bleacher covers, backstops, paving, trails, lighting and fencing repairs as needed. $25,000 Jenkins Park Bridges There are currently two bridges in need of replacement at Jenkins Park. One was funded by a $71,900 adjustment to the 2008 -09 MDD budget. The current allocation provides funding for the replacement of the second. The replacement of both bridges will be done in FY 2010. $86,100 Jenkins Park Parking Lot Re- construct one of the two large parking lots at Jenkins Park originally constructed in 1979 and currently requiring multiple patches and experiencing base failures. This lot services two baseball fields, the Baytown Skate Park and the Baytown Bark Park. The centrally located parking lot will also service the new 56 acre tract that was recently purchased by the city for additional park land. $215,743 337 Land Acquisition — Future Parks The project provides funding to acquire future parkland. This is a continued set -aside of funds to provide an allocation that would be used as land becomes available. $50,000 Sports Complex (Parking. Fields and Lighting) The project provides for continued funding to be used as needed for park lighting, trails, parking and field improvements at the Sports Complex. $125,000 Proiect Administration & Overhead $250,000 Unforeseen/New Initiatives This allocation provides flexibility to allow the Board to utilize MDD funds to secure federal, state and local grant funds when available and to enhance and expand the impact that the MDD has on the economic development of the community. It will also allow funding for inflationary increases on project cost estimates. $150,000 Total MDD 2009 -2010 Budget 338 w w MUNICIPAL DEVELOPMENT DISTRICT (MDID) PROGRAM FUND BUDGET SUMMARY for Fiscal Year 2009 -10 Carry- Total Carry- New Total Actual forward Adopted Adjustments Allocation Estimated forward Allocation Allocation 2007.08 2007 -08 200809 2008-09 2008-09 2008 -09 2008 -09 2009.10 2009.10 B"Inning working capital $ 8.961,025 $ 8.279.9281 $ 2,036,432 $ 8,279,928 $ 8279,928 $ 6,602,434 $ 1,129,096 $ 6,602,434 Revenues Sales Taxes 4.333,839 4,275,ODD 4,275,000 4,500.000 4,3DO,ODO 4,300,000 Interest on Investments 288,215 220,ODO 220,OOD 80.000 75,000 75,000 1Intergovernmental - CMAQ grant for Goose Creek prolect 12,393 Contribution -2nd Baptist Church -Water Una Ext 75,000 Contribution -Art League Building 20,000 Comribution,lenkins Skate Park COu ContributiorW ri dad Skate Park Coun 75,000 Contribution -Si nal -Garth nd Kohl's 53,200 53,200 53,200 Miscellaneous (BuyBoard rebate 354 Total MOD Revenues $ 4,804,801 $ $ 4,496.000 $ 53,200 $ 4,441 800 4,526 800 4,375,000 4,375,000 Expenditures Economic Development Projects Development of New and Expansion of Existing Businesses and Industry 500 987,250 100,000 1,087,250 913,020 174,230 100,000 274230 Econ Development Foundation - Basic Economic Development Services 200,000 200,000 200,000 200,000 200,0110 200,000 Econ Development Foundation - Special Economic Devel ment Projects 61,829 38,171 82,500 120,671 71,590 49,081 75,000 124,081 Econ Development Foundation - Special Economic Development Pro - SBRI_F 100,000 110,000 17,500 127,500 110,000 110,000 Property A uisition for Economic Development 500,000 500,000 55,168 444,832 300,000 744,832 Area Development -City Nall Expansion (Debt Svc ) 100,000 100,000 - - Unified Land Development Code - Subtotal $ 362,329 - $ 1,135421 $ 1,000,000 $ 100,000 $ 2,035,421 1239,778 778,143 15 000 690,000 15,000 1,468,143 Stroets, Drainmv , Sidewalks & Si nitration Pro Baker Road Extension - Land Acquisition 3,500 58,500 58,500 58,500 Garth Road Median Removal Project 1,332 63,407 63.407 63.4o7 Garth RoadArWependence Signal 50% pd by 37,266 262,734 53,200 209,534 156,338 Land Acquisition for New Thoroughfares 546,500 1 100,000 58,500 588,000 - 588,000 100,000 688,000 North Ma1NAlexander Signal Synchronization 48,032 521.2771 521,277 120,000 401,277 401.277 Sidewalk- Raccoon Drive 48,363 28,879 28,879 28,879 State Infrastructure Bank loan Repayment Decker Drive Main Lanes 377,478 377,478 377,478 377,478 377,478 377,478 State Infrastructure Bank Loan Repayment Decker Drive to 146 South flyover (Debt Svc on $1 mm ) Texas Avenue - Stree project - 151,000 149,000 30.000 149,000 151,000 149,OOD 300,000 37,020 416, 692 250,000 666,692 225,000 441,692 150,000 591,692 Land Acquisition - John Martin Road Realignment 26,700 Land uisition - Apache Meadows 25,ODO Market/ Wisconsin Intersection 4,719 4,719 4,719 Transportation Master Plan 75,000 75 000 150000 150,000 150,000 Subtotal $ 604,691 $ 2,070,208 $ 951,478 $ 53,200 $ 2,968,486 1,183,321 1,731,969 776,478 2,508447 w A O MUNICIPAL DEVELOPMENT DISTRICT (MDD) PROGRAM FUND BUDGET SUMMARY for Fiscal Year 2009 -10 Actual carry- forward Adopted Adjustments Total Allocation Estimated Carry- forward New Allocation Total Allocation 2007-08 2007.08 2008-09 2008-09 2008-09 2008-09 2008-09 2009.10 2009 -10 Lowity Profixts Baker RoadlNorth Main Sanitary Sewer Study & Construction 700,822 139,708 139,708 139,708 Economic Dev. Cost Share with Developers to Upsize New Utilities 981.515 50,000 1,031,515 100,000 931,515 50.000 981,515 NE WW Treatment Plant Debt Service 12005 & 2005 TWDB & 2006 CO's ) 1,161,300 1,164,210 1,164,210 1,164,210 1,166,168 1,166,168 N. Main/1 -10 Utility-Design N. MaW -10 Utility W &S Debt Service - $4.5mm - 2007 CO's 356.037 354. 680 354.680 354.680 352.049 352,049 West District Plant Expansion Debt Service - 50% _ 2008 CO's 252.640 974,786 974,786 974,786 978,968 978,968 N. Main / 1-10 Utility 2ND Baptist Church 225.000 225,000 150,000 75,000 75.000 West District Plant Expansion Design 123,718 541,398 541,398 541,398 541,398 Subtotal $2.604,517 $ 1,887.621 $ 2,543,676 $ - $ 4,431,297 2.883,384 1.547,913 2.547185 4,095,098 Parks Projects Aquatic Master Plan Implementation: Engineering, Desf n and Construction 436,401 48,599 1 48.599 48,599 Aquatics Master Plan Phase t & 2 Constriction Debt Svc on $6mm 110,OI10 110,000 110,000 349,600 459,600 AR and Cultural Center 120,475 _ Baytown Sports League Improvements 13.346 86,654 100.000 186,654 186.654 25,000 25,000 Baytown Nature Center Entryway and Misc. Improvements 151 ,543 50.000 201.543 201.543 201.543 East Harris County Soccer Sports Complex Water 389,016 East Little League ue Land Acquisition & Impry 1.555 1,555 Goose Creek Stream, Phase IV (80% Match CMAO = $1.089.535 ) 15,491 283.903 283.903 283,903 Goose Creek Stream - Trails, Docks and Picnic Shelters 125,000 125,000 125,000 125,000 Gray Center Renovations: Girls and Adult Softball Complex 3,655 3,655 3,655 Jenkins Park Britiges 2 71,900 71,900 71,900 86,100 158,000 Jenkins Park Parking Lot - 215,743 215,743 land Acquisition Future Parks 6,489 21,584 50,000 1,555 73,139 73.139 50,000 123,139 Land Acquisition -Jenkins Park Expansion 405.109 - - Parks Master Plan Update 100,000 100,000 100.000 100,000 Roseland & Central Little League Parking Lot Construction Roseland Park Lighting and Other Improvements Skate Park Construction - Jenkins Park Skate Park Construction - Unidad Park 368,136 6,864 6,864 Sports Complex (Parking. Fields and 125,000 125,000 125,0.00 125,000 125,000 Spraygrounds not specific) 125.000 125.000 125.000 125.000 Unidad Park Trail 49,000 49,000 49,000 49,000 Wetlands Center Improvements add AC/Heating 9 898 15 258 15,258 Subtotal $ 1,764,361 $ 619,615 $ 635.000 $ 270.900 $ 1.525515 647,811 855,582 851,443 1,707,025 Total MDD P $ 5,335 898 1 $ 5.712 865 $ 5130,154 $ 117,700. $ 10,960,719 5.954294 13 4 9 807 4,W5,1061 9, 778,713 MUNICIPAL DEVELOPMENT DISTRICT (MDD) PROGRAM FUND BUDGET SUMMARY for Fiscal Year 2000 -10 Actual Cam forward Adopted Adjustments Total Allocation Estimated Carry- forward New Allocation Total Allocation 2007.08 2007-08 2008.09 2008.09 2008409 2008-09 2008-09 2009.10 2009 -10 Other Project Administration and Overhead UnforeseerVNew Initiatives Subtotal 150,000 $ 150,000 - 530,631 $ 530,631 250.000 200,000 $ 450,000 170,900 (170,900)1- $ 170,900 250,000 559,731 $ 809,731 250.000 250,000 559,7311 559,731 250,000 150,000 400.000 250.000 709,731 959.731 Total MOD Expenditures $ 5.485 898 $ 6.243.4961 $ 5,580.154 $ 53,200 $ 11,770 450 6,204,294 5,473,338 5,265,106 10,738,444 Revenues over under expenses 681,097 (6,243.496) 1,085.154 $ ,328,650 1,677,494 5.473,338 890,106 6,363,444 Ending working capital $ 8,279.928 $ 2.038.432 $ 951,278 $ $ 951.278 $ 6.602.434 $ 1 129,096 $ 238.990 $ 238.990 DEBT ECAP Area Deve ni Hall Eiganston Debt Svc 100,000 100,000 Aquatics Master Plan Phase 1 & 2 Construction Debt Svc on $6mm 110,000 110,000 110,000 349,600 459,600 1200S State infrastructure Bank Loan Repayment Decker Drive Main Lanes Decker Drive to 146 South flyover (Debt Svc on $1mm ) NE WW Treatment Plant Debt Service (60% & 2006 TWDB & 2006 CO's ) N. Mairdi -10 Utility W &S Debt Service - $4.5mm - 2007 COs West District Plant Expansion Debt Service - (50% - 2008 CO's ) 377,478 1,161,300 356,037 262.640 151,0001 - 377,478 149,000 1,164,210 354,680 974,786 377,478 300,000 1,164,210 364,680 974,786 1 377,478 149,000 1,164,210 354.680 974,786 151,000 - 377.478 149,000 1 1,166.168 352.049 978,988 377,478 300,000 1,166,168 352.049 978,968 Total Debt Service P $ 157 455 S 151 $ 154 $ 1 S 1 154 $ 154 $ 261 000 S 3,373,263 $ 3,634,263 w 342 i ir 701 A! I �!'! I 343 MUNICIPAL DEVELOPMENT DISTRICT (MDO) PROGRAM FUND BUDGET SUMMARY - PROJECTED WORKING CAPITAL F ear 2009 -10 Estimated nwerm gi owti forr VENTS: Actual Expenditures forward AID Allocatlm Estimated forward Allocation Total Allocation Projected ftaftcled projected 9tOM 2W?-W 2008.09 20084)9 2009.09 2008.09 2009-10 2009-10 2010.11 2011 -12 2012 -13 2013 -14 201415 w S $ 6279,928 S 2.039,432 $6.279.928 $ 8,279,928 $ 6.602,434 S 1,129,096 S 6,602,434 $ 238.990 $ 59.508 S 176.683 S 68,494 S 68,494 Revenues Sales Taxes Interest on Investments Contributions & Miscellaneous 24,856,784 1,255.182 612,711 4,275.000 220,000 f0,200) 4275,000 220.000 53,200 4,500,000 60.000 53.2 4,300,000 75.0001 4,300,000 75.000 4,355,000 76.000 4.430.000 77.000 4,496.000 78.000 4,563.0001 79.0001 4,631,000 80,000 Total MDD Revenues 26,724,677 4,411,800 4 441,800 4,526,600 4,375,000 4,375.000 4,441,000 4,507.000 4,574,000 4,642 000 1 4.711,000 EWndftures Economic Devakmmod — Development of New and Expansion of Existing Businesses and Indusby Econ Development Foundation - Basic Economic Development Services Econ Development Foundation - Special Econonuc Edon Developmera Foundation - Special Economic Deve RLF 500 700 .000 245,028 100,000 987.250 38,171 110,000 100,000 200.000 82,500 17,6W 1,087250 200.000 120,671 127,500 913.020 200.000 71,590 174,230 49,081 110,000 100,000 200. 000 75.000 274230 200. 000 124,081 110,000 100,000 200. 000 100,000 100,000 200.000 100.000 100,000 260.000 100,000 100,000 200.000 100,000, 100,000 200.000 100,000 ProPeny Acquisition far Economic M Area Dave! -C' Hall Debt Svc 500 000 500 .000 55.166 444,832 300.000 744,832 100.000 100.000 100.000 300.0001 300.000 Unified Land Dave roam Code 37,500 15,000 15,000 Subtotal 1.063.026 1,135.421 1 900 000 21036.421 1239.778 778,143 690.000 1.468.143 500 000 500.000 500.000 7x0.000 ?W,000 SldewnfAM s signalantion, Projects Baker Road Extension - !wand uisitian 60.319 58.500 58.500 58.500 Roa Garde d Median Removal Project 136.593 63.407 63.407 63.407 Garth Rowndependence Si 50% pd by Kohls 37,266 262.734 53200 209.534 156.338 Garth Road Signalumtion Syncluonization 464.651 !wand Acquisition for New North MaWAlerander Signal Synchroni2abon Sidewalk - Raccoon Drive - 350.105 108.363 546.500 521277 26.879 41.560 588.000 521277 28,679 120.0001 28.879 588.000 401277 100.000 688.000 4012n 100.000 100.000 100.0001 100.0001 100.00G Sidewalk for Parks 62.758 State Infrastructure Bank Loan Repaymen: Decker Drve Main Lanes 2264.868 377,476 377,478 377,478 377,476 377.478 State IMWUuctine Bands Loan Repayment Decker Drive to 146 South flyover Debt Svc on S1 mm) Texas Avenue - Stree Texas Avetwe Resbriping 73,308 39.506 151,000 416.6921 149.000 250.000 300,000 666.692 149,000 225,000 151,000 441.692 149.000 150.000 300,000 591.692 149.000 150.000 149,000 160.000 149,000 150.000 149.000 150.000 149,000 150.000 Lard Acquisition - John Martin Road Realignment 26,700 Land Acquisition - Apache Meadows 25.000 Markel / Wisconsin Intersection 4,719 4,719 4,719 Transportation Master Plan 75.000 75.000 160.000, 150,000 150,000 Subtotal 3.659.436 2,070,206 8911278 2,968,486, 1.183,321 1,731 969 776,478 2. 508, 447 399,000 399,000 399,000 399 000 399,000 Baker RoadrtJardu Main Sanitary Sewer Study S C.ntrstrt+ctlon 1,014,326 139,708 139,708 139,708 Economic Dev. Cost Slave with Developers to Upsiza New Utilities NE WW Treatment Plant Debt Service (60% - 2005 & 2006 TWDB & 2006 CO's N. MaiNi -10 Ubl' n 2,545,074 12.093 981,515 60,000 1,164210 1,031,515 1,164210 100,000 1,164210 931,515 50.000 1,166,166 981,515 1,166,168 50.0001 1,192.128 50,000 1.195.193 50,000 1,199,080 50.000 1201,581 50.000 1208,315 N. M.WM.10 Utility W&S Debt Service - (S4.5mm - 2007 CO's ) UPS Uft Station Upsizing 356. 037 16213 354. 660 354, 680 354. 680 352. 049 352. 049 349 ,003 345.542 341.665 340252 338.631 West District Plana Expansion Debt Service - (60%. 2008 Me ) N. Main / 0.10 Utility 2ND Baptist Church West District Plan! Design 262.640 658602 225,000 541 ,388 974,786 974,786 225.000 541.398 974,786 150,000 - 75.000 541,398 978968 978,968 75,000 541,398 985,751 990,491 997,844 62,594,799 ,002,966 1,009,356 Subtotal 4,864,9851 1,887 621 2,543,676 4,431297 2,883.384 1,547 913 2,547,1851 4,095,098 2.576.882 2 581228 2,588.589 2,606,303 345 t� V of w ' ' jQj . Q 8 Oqp ' 8 , O • 8 pp�� {'7 8 , 8 p tD �1ypD pyO t/pO� {p�p (�y N V O � 1ND � • $ W ' O� O �oOp �fO1 p� Ol Va o$ p$ �Oy 1�0 {�p '.a � N i N n Q Q Q 205 $ �$$ � •�7i � 2S 2S 3 N �d v cm cm p� $ O N $ m�mi N N N p$ O QQQ 1u2fS�� �2�fSff 2ppS�� g 12 r: 5� 2opS pnpp�� g 3mMfi Qw ~ N N O ^ N 1 N a Oi G 1D N O � � Cey n" Q4 • 8 O • tay V tp 888 D o N tyop m N N ��fop1 t D .�OOO j CY a O in q " , , `! , • � , � , • O O ' N .D • 1� fair � l� O _� p� Ol O Ln 1fl w y �6 Q Q 2i Q 2�CSy Q 25 y :f p�p l7pl�S ym py' (pV N t0 tC N Q O . . ON t0 Q� , 8 O! 8 yO N ' � N S Q� , A � ' !. 8 O C ' � t0 8888 • O HI O O COj � IVV; �pAp 8 O ONr� n pN V � � `� Ul C; cif O w 0 8 N . o Ng n h 8 888 N O 8 O 8pp NN Q! a a} 04 a �iFi1( b �y w Ql 60 ZR E �p If1 N N O ^ iD Vl Ul y g a w o; v pp .H r FE `11488 N 10 U1 N S N N �fp1 Y � N A�Cpp l7 S!c {: app A �1 �Gp O as CD � le d w � cc 8F W m — _ CY 0 i E W �._fn �� � N� � � epg �� • N Q aru� $ ox53uc� v c>�xaa av �3� � o g s WW v a C7 �i 5�rII a' F 345 BAYTOWN MUNICIPAL DEVELOPMENT DISTRICT DETAIL DEBT AMORTIZATION SCHEDULES State Infrastructure Loan - Decker Drive portion-60%) Issue 1 of 2 $ 3 516 310 $ 2,500,000 Date of Issue - March 1 2005 Date of Issue - July 3 2003 Fiscal Tenn - 8 Years Fiscal Interest Principal Total Total Debt Balance of Year Rate Due 7103 Interest for Fiscal Yr Principal 2003 4.40% $ 267,478 $ 110,000 $ 377,478 $ 2,232,522 2004 4.40% 279,247 98,231 377,478 1,953,275 2005 4.40% 291,534 85,944 377,478 1,661,741 2006 4.40% 304,361 73,117 377,478 1,357,379 2007 4.40% 317,753 59,725 377,478 1,039,626 2008 4.40% 331,734 45,744 377,478 707,892 2009 4.40% 346,330 31,148 377,478 361,562 2010 4.40% 361,562 15,916 377,478 - 153,855 78,456 $ 2,500,000 $ 519,824 $ 3,019.824 2.75% Certificate of Obligation - TWDB MDD portion-60%) Issue 1 of 2 $ 3 516 310 Series 2005 Date of Issue - March 1 2005 Term - 20 Years Fiscal Interest Principal Total Total Debt Balance of Year Rate Due 2101 Interest for Fiscal Yr Principal 2006 1.35% $ 98,625 $ 99,219 $ 197,844 $ 3,417,685 2007 1.55% 105,200 97,738 202,938 3,312,485 2008 1.65% 110,460 73,009 183,469 3,202,025 2009 1.80% 117,035 71,088 188,123 3,084,990 2010 2.05% 123,610 68,927 192,537 2,961,380 2011 2.25% 130,185 88,995 219,180 2,831,195 2012 2.40% 138,075 85,873 223,948 2,693,120 2013 2.55% 145,965 82,355 228,320 2,547,155 2014 2.65% 153,855 78,456 232,311 2,393,300 2015 2.75% 163,060 74,175 237,235 2,230,240 2016 2.90% 172,265 69,435 241,700 2,057,975 2017 2.95% 181,470 64,261 245,731 1,876,505 2018 3.00% 191,990 58,656 250,646 1,684,515 2019 3.10% 202,510 52,589 255,099 1,482,005 2020 3.15% 214,345 46,075 260,420 1,267,660 2021 2.00% 226,180 39,080 265,260 1,041,480 2022 3.30% 239,330 31,512 270,842 802,150 2023 3.35% 252,480 23,334 275,814 549,670 2024 3.45% 266,945 14,500 281,445 282,725 2025 3.50% 282,725 4,948 287,673 - $ 3,516,310 $ 1,224,226 $ 4,740,536 346 BAYTOWN MUNICIPAL DEVELOPMENT DISTRICT DETAIL DEBT AMORTIZATION SCHEDULES Certificate of Obligation - MDD portion-60%) Issue 2 of 2 $ 10 370133 $ 3,925 511 Series 2006A Date of Issue - February 9 2006 Tenn - 20 Years Term - 20 Years Fiscal Interest Principal Total Total Debt Balance of Year Rate Due 2101 Interest for Fiscal Yr Principal 2007 5.875% $ 51,603 $ 212,562 $ 264,164 $ 3,873,908 2008 5.875% 111,353 144,811 256,164 3,762,555 2009 5.875% 116,785 138,109 254,894 3,645,770 2010 5.875% 122,217 131,089 253,306 3,523,553 2011 5.875% 127,649 123,749 251,398 3,395,904 2012 5.875% 133,081 116,090 249,171 3,262,823 2013 4.375% 139,871 109,121 248,991 3,122,953 2014 3.875% 145,302 103,246 248,548 2,977,650 2015 3.875% 152,092 97,484 249,576 2,825,558 2016 4.000% 160,240 91,332 251,572 2,665,318 2017 4.000% 167,030 84,787 251,817 2,498,288 2018 4.100% 175,178 77,855 253,033 2,323,110 2019 4.125% 183,325 70,483 253,809 2,139,785 2020 4.200% 191,473 62,681 254,154 1,948,312 2021 4.250% 199,621 54,418 254,039 1,748,691 2022 4.300% 209,127 45,680 254,807 1,539,564 2023 4.350% 218,633 36,428 255,061 1,320,931 2024 4.400% 228,138 26,654 254,793 1,092,793 2025 4.400% 239,002 16,377 255,379 853,791 2026 4.450% 249,866 5,560 255,425 603,925 $ 3,321,586 $ 1,748,516 $ 5,070,102 Certificate of Obligation - TWDB MDD portion-60%) Issue 2 of 2 $ 10 370133 Series 20068 Date of Issue - May 1 2006 279,896 Tenn - 20 Years Fiscal Interest Principal Total Total Debt Balance of Year Rate Due 2101 Interest for Fiscal Yr Principal 2007 5.500% $ 313,210 $ 405,618 $ 718,828 $ 10,056,923 2008 5.500% 394,802 326,865 721,667 9,662,121 2009 5.500% 405,330 315,863 721,193 9,256.791 2011 2012 2013 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 2025 2026 5.500% 429,018 292,532 721,550 5.500% 442,178 279,896 722,074 5.500% 455,338 266,430 721,768 5.500% 468,498 252,224 720,722 5.500% 484,290 237,214 721,504 5.500% 500,083 221,339 721,422 5.500% 515,875 204,700 720,575 5.500% 534,299 187,239 721,538 5.500% 552,723 168,894 721,617 5.500% 571,147 149,645 720,792 5.500% 592,203 129,429 721,632 5.500% 613,259 108,334 721,593 5.500% 634,315 86,184 720,499 5.500% 658,003 62,922 720,925 5.500% 681,691 38,637 720,328 5.500% 708,013 13,098 721,111 $ 10,370,133 $ 4,051,531 $ 14,421,664 8,411,915 7,969,737 7,514,399 7,045,901 6,561,611 6,061,528 5,545,653 5,011,354 4,458,631 3,887,484 3,295,281 2,682,022 2,047,707 1,389,704 708,013 347 BAYTOWN MUNICIPAL DEVELOPMENT DISTRICT DETAIL DEBT AMORTIZATION SCHEDULES Certificate of Obligation - MDD Portion 0.0101/0 l oz,buz $ 4 500 000 Series 2007 4,126,154 Date of Issue - February 1 2007 169,615 Tenn - 20 Years Fiscal Interest Principal Total Total Debt Balance of Year Rate Due 211 Interest for Fiscal Yr Principal 2008 5.875% $ 55,385 $ 300,653 $ 356,038 $ 4,444,615 2009 5.875% 155,769 198,911 354.680 4.288.846 i Zulu 0.0101/0 l oz,buz I t39,357 352,049 4,126,154 2011 5.875% 169,615 179,388 349,003 3,956,539 2012 5.875% 176,538 169,003 345,541 3,780,001 2013 5.875% 183,462 158,203 341,665 3,596,539 2014 4.375% 192,115 148,137 340,252 3,404,424 2015 3.875% 199,038 139,593 338,631 3,205,386 2016 3.875% 209,423 131,424 340,847 2,995,963 2017 4.000% 218,077 122,874 340,951 2,777,886 2018 4.000% 228,462 113,943 342,405 2,549,424 2019 4.100% 237,115 104,483 341,598 2,312,309 2020 4.125% 247,500 94,488 341,988 2,064,809 2021 4.200% 257,885 83,903 341,788 1,806,924 2022 4.250% 268,270 72,723 340,993 1,538,654 2023 4.300% 280,385 61,064 341,449 1,258,269 2024 4.350% 292,500 48,890 341,390 965,769 2025 4.400% 306,346 35,973 342,319 659,423 2026 4.400% 321,923 22,230 344,153 337,500 2027 4.450% 337,500 7,594 345,094 - 2024 $ 4,500,000 $ 2,382,832 $ 6,882,832 3,975,000 Fiscal Interest Principal Total Total Debt Balance of Year Rate Due 211 Interest for Fiscal Yr Principal 2008 $ 262,640 $ 262,640 $ 13,860,814 2009 4.000% $ 413,475 561,311 974,786 13,447,339 2010 4.000% 434,619 544,349 978,968 13 012,720 2011 3.500% 458,112 527,640 985,752 12,554,608 2012 3.500% 479,255 511,236 990,491 12,075,353 2013 4.000% 505,097 492,747 997,844 11,570,256 2014 4.000% 530,940 472,026 1,002,966 11,039,316 2015 4.000% 559,131 450,225 1,009,356 10,480,185 2016 4.000% 587,323 427,296 1,014,619 9,892,862 2017 4.000% 617,863 403,192 1,021,055 9,274,999 2018 4.000% 648,404 377,867 1,026,271 8,626,595 2019 4.000% 681,294 351,273 1,032,567 7,945,301 2020 4.000% 716,534 323,316 1,039,850 7,228,767 2021 4.000% 754,122 293,903 1,048,025 6,474,645 2022 4.000% 791,711 262,987 1,054,698 5,682,934 2023 4.125% 831,649 230,000 1,061,649 4,851,285 2024 4.250% 876,285 194,226 1,070,511 3,975,000 2025 4.250% 920,922 156,035 1,076,957 3,054,078 2026 4.400% 967,908 115,172 1,083,080 2,086,170 2027 4.500% 1,017,243 70,990 1,088,233 1,068,927 2028 4.500% 1,068,927 24,051 1,092,978 - _$ 13,860,814 $ 7,052,483 $ 20,913,297 348 BAYTOWN MUNICIPAL DEVELOPMENT DISTRICT DETAIL DEBT AMORTIZATION SCHEDULES riscai interest Principai Total Total Debt Balance of Year Rate Due 211 Interest for Fiscal Yr Principal 2008 4.07% $ 108,257 $ 40,700 $ 148,957 891,743 2009 4.07% 112,664 36,294 148,957 779,079 2010 4.07% 117,249 31,709 148,957 661,830 2011 4.07% 122,021 26,936 148,957 539,809 2012 4.07% 126,987 21,970 148,957 412,822 2013 4.07% 132,156 16,802 148,957 280,666 2014 4.07% 137,534 11,423 148,957 143,132 2015 4.07% 143,132 5,825 148,957 - $ 1,000,000 $ 191,660 $ 1,191,659 349 RESOLUTION NO. 134 A RESOLUTION OF THE BOARD OF DIRECTORS OF THE BAYTOWN MUNICIPAL DEVELOPMENT DISTRICT ADOPTING A BUDGET FOR THE ENSUING FISCAL YEAR, BEGINNING OCTOBER 1, 2009, AND ENDING SEPTEMBER 30, 2010; AND PROVIDING FOR THE EFFECTIVE DATE THEREOF. BE IT RESOLVED BY THE BOARD OF DIRECTORS OF THE BAYTOWN MUNICIPAL DEVELOPMENT DISTRICT: Section 1: That the budget estimate of the revenues of the Baytown Municipal Development District and the expenses of conducting the affairs thereof for the ensuing fiscal year, beginning October 1, 2009, and ending September 30, 2010, as finally submitted to the Board of Directors by the General Manager of said District be, and the same is in all things, adopted and approved as the budget estimate of all the current expenses as well as the fixed charges against said District for the fiscal year beginning October 1, 2009, and ending September 30, 2010. A copy of the budget is attached hereto as Exhibit "A" and incorporated herein for all intents and purposes. Section 2: This resolution shall take effect immediately from and after its passage by the Board of Directors of the Baytown Municipal Development District. INTRODUCED, READ, and PASSED by the affirmative vote of the Board of Directors of the Baytown Municipal Development District this the 60' day August, 2009. EPHEN H. DONCARLOS, President A'rrEST: r. LEfWrA'6kRzAjhterim Assistant Secretary APPROVED AS TO FORM: c ACIO RAMIREZ, SR., Ge al Counsel 350 BAYTOWN REINVESTMENT ZONE NUMBER ONE BUDGET SUMMARY Fiscal Year 2009 -10 Baytown Reinvestment Zone Number One (Zone) was established by City Council in ordinance number 9197 on August 9, 2001. The Zone was enlarged by City Council in ordinance number 9271 on November 20, 2001. The Zone was enlarged by City Council in ordinance number 9968 on December 9, 2004 to facilitate the city's mobility plan and to provide for in -fill commercial development. Pursuant to Chapter 311 of the Texas Tax Code, the City of Baytown may designate a contiguous geographic area within the City as a reinvestment zone if the area satisfies the requirements of certain sections of Chapter 311 of the Texas Tax Code. The Zone financing plan outlines the proposed use of ad valorem taxes for improvements in the reinvestment zone. The proposed improvements in the Zone are expected to significantly enhance the value of all the taxable real property in the zone and will be of general benefit to the City. The Board of Directors for the Zone consists of nine members of whom the City appoints six, and three members include representatives from Harris County, Goose Creek Consolidated Independent School District and Lee College respectively. The expiration date of the Zone is December 31, 2030, or an earlier time designated by subsequent ordinance. Property taxes levied by taxing units participating in the Zone on captured appraised value above the base value are deposited into the tax increment fund. The base value is the value of all real property taxable by the taxing units participating in the Zone as of January 1, 2001. As a result of the latest Zone enlargement, 2004 was established as the base year for that area. Harris County voted to participate in the Zone by agreement and established 2005 as the base year and established 2007 for the collection of tax increment revenue. 2010 Estimated Funding Sources and Uses — Based on the most recent preliminary tax roll received from the Harris County Appraisal District, $71,044,261 is the estimated amount of tax increment in the Zone for the 2009 tax year. The estimated 2009 value for the reinvestment zone totals $121,470,681. Based on this incremental growth and a 95% collection rate, the City tax incremental contribution to the fund will be $531,183. Harris County participation is restricted to 75% of their base tax rate and the resulting increment is restricted to funding for a County- approved project (John Martin Road). Once the cost of this project is funded (reimbursed), County participation will end. The County incremental contribution, assuming a 95% collection rate, is estimated to be $140,213. This increment will be set -aside in a project - specific fund to retire the associated costs. In addition to the tax incremental revenues, it is anticipated that will be no developer contributions for investments associated with other developments. Estimated payments to the City of Baytown from the Zone will total $84,595 which includes a reimbursement of $26,559 that equals 5% of the increment revenues captured by the City for Zone administration and project management and a $58,400 reimbursement for costs associated with the provision of basic services in the residential area of the TIRZ. Following are the increment values by development project: Proiect Base Value 2009 Estimated Value Increment Legna $ 1,667,180 $ 32,909,950 $31,242,770 Mall $37,242,580 $ 41,840,801 $ 4,598,221 Eastpoint Sec. 2 $11,097,955 $ 27,830,624 $16,732,669 Eastpoint Sec. 3 $ 410,995 $ 14,470,745 $14,059,750 Total $50,418,710 $117,052,120 $66,633,410 04 Annexed Area $ 7310 $ 4,418,561 $ 4,410,851 Total $50,426,420 $121,470,681 $71,044,261 County Original $74,414,142 $117,636,161 $43,222,019 Councy 04 Annexed $ 795,755 $ 4,418,561 $ 3,622,806 Total $75,209,897 $122,054,722 $46,844,825 351 Estimated Project Costs The estimated project costs for the Zone outlined in the Restated and Amended Project and Reinvestment Zone Financing Plan approved by Ordinance 10,923 on July 24, 2008 total $33,192,878. It is expected that developers will advance funds for the public infrastructure improvements and will be reimbursed as provided in separate agreements and other documentation between the developers, the county and the Zone. The budget may need to be amended at a later date if expenditures associated with the projects are initiated in this fiscal year. 352 BAYTOWN REINVESTMENT ZONE #1 FUND 216 BUDGET SUMMARY BY FUND Actual Adopted Estimated Adopted 2007 -08 2008 -09 2008 -09 2009 -10 Sources of Funding - - - Capital Improvements City TIRZ Increment $ 362,951 $ 471,274 $ 550,984 $ 531,183 County TIRZ Increment 52,696 - 111,194 140,213 Investment Interest 7,276 7,000 553 600 Bond Proceeds - 2,245,027 1,880,000 - Developer Contribution - 250,000 250,000 - Total Sources 422,923 728,274 2,792,731 671,996 Uses of Funding Zone Adm. & Project Mgmt. 33,969 36,000 34,418 36,000 Legal Services 14,473 13,000 6,520 7,000 r ; . Q nS neerng ervices - - - Capital Improvements - 250,000 250,000 - Debt Service 4,600 231,134 214,201 225,750 Developer Payments - - 1,658,939 977,422 City Services 11,000 100,915 80,949 84,959 Total Uses 64,042 631,049 2,245,027 1,331,131 Increment $ 37,143,512 Value Excess (Deficit) Sources Over Uses 358,881 97,225 547,704 (659,135) Working Capital - Beginning 226,547 473,455 585,428 1,133,132 Working Capital - Ending $ 585,428 $ 570,680 $ 1,133,132 $ 473,997 • Ending Working Capital includes all county increment revenue and bonds proceeds attributable to the county. 353 CITY OF BAYTOWN Historical Tax Increment Schedule Schedule Historical Annexed Area Tax Increment Historical Tax Increment Schedule Schedule Annual Value Increment axable Cumulative Increment Taxable $ - Annual $ 795,755 Value Increment $ 37,143,512 Value Increment $ 4,679 2001 Base Year $ 50,418,710 $ - $ 4,418,561 $ 3,622,806 2002 49,297,930 $ (1,120,780) 2003 59,132,610 $ 8,713,900 2004 72,826,380 $ 22,407,670 2004 Base Year $ 7,710 2005 73,177,660 $ 22,758,950 2005 7,710 $ 2006 79,248,766 $ 28,830,056 2006 785,707 $ 777,997 2007 98,871,007 $ 48,452,297 2007 800,482 $ 792,772 2008 111,031,569 $ 60,612,859 2008 800,434 $ 792,724 Estimated 2009 117,052,120 $ 66,633,410 1 Estimated 2009 4,418,561 $ 4,410,851 353 HARRIS COUNTY Historical Tax Increment Schedule Schedule Faxable Cumulative Faxable Annual Value Increment Value Increment 2005 Base Year $ 74,414,142 $ - 2005 Base Year $ 795,755 2008 $111,557,654 $ 37,143,512 2008 $ 800,434 $ 4,679 Estimated 2009 $117,636,161 $ 43,222,019 Estimated 2009 $ 4,418,561 $ 3,622,806 353 354 1 BAVTOWN CITY OF BAYTOWN CAPITAL IMPROVEMENT PROGRAM The Capital Improvement Program (CIP) Budget is the City's plan for the acquisition and construction of municipal public improvements. Projects included in the CIP program are usually expensive, non- recurring projects, which have a useful life spanning more than ten years. Project schedules and information presented in the City's annual budget represent the active and planned. CIP projects. Capital Planning The Capital Planning process is an ongoing assessment of the needs of the community. The City has developed a comprehensive plan that provides the roadmap for new development and expansion. The departments submit capital project proposals that include both the cost of construction and recurring operational impact of the project to the operating budget. The projects are prioritized and ranked according to established criteria weighing such factors as public safety and welfare, regulatory compliance, economic development impact, and community needs and support. The CIP program is designed to maintain the City's infrastructure in accordance with the Texas Commission on Environmental Quality (TCEQ) guidelines and the City's objective to maintain infrastructure to a high standard. The public improvement projects will normally have a construction cycle or period from twelve to thirty-six months. Therefore, any impact to the operating budgets may not occur until the period(s) following the period in which construction was started. Capital Funding Funding for the current CIP program is provided primarily from three sources: 1) issuance of General Obligation (GAD) bonds, supported or repaid by ad valorem property taxes, 2) issuance of Revenue bonds or Certificates of Obligation (CO), supported or repaid by water and wastewater utility revenue, and 3) sales tax revenue from the Municipal Development District (MDD). Secondarily, projects may be funded from other funds, intergovernmental revenues, developer contributions and interest income. Effect on Operating Costs The effect on operating costs in the current projects in the General Capital Improvement Program, Utility Capital Improvements Program and the MDD will have some or no impact on the operating budget. The three most significant projects are the Northeast Fire Station #6, the North Central Fire Station and the new Aquatics Facility, Pirates Bay Water Park. The Northeast Fire Station 46 and the North Central Fire Station which are both budgeted in the General Capital Improvement Program and will require additional personnel and operating costs. The maintenance and operating costs are $1,105,805 for the Northeast Fire Station 46 and $I,108,050 for the North Central Fire Station. The Pirates Bay Water Park expected to open in Summer 2010 is budgeted in both the General Capital Improvement Program and the MDD. It will require both personnel and operating needs from the operating budget. BUDGET OVERVIEW The 2009 -10 CIP project summary and attached narratives are provided for your information. These projects are part of the overall comprehensive CIP program, which includes utility system projects and 355 other general public improvements projects. The 2009 -10 projects in the Utility CEP program will be financed through Certificates of Obligation and General Obligation Bonds will support the voter approved General CEP Program. Projects funded either entirely or partially by the Municipal Development District (MDD) have been submitted to the MDD board for review and approval. The CEP Budget is designed to annually review the development and continuing maintenance of the City's infrastructure. The relationship between the assessed valuation, outstanding debt, annual debt service requirements and general government expenditures as illustrated provide a basis of project consideration and funding. Revisions and amendments may be incorporated into the plan as desired by Council. General Capital Improvement Program Before any general obligation bonds can be sold to fund capital projects, they must first be authorized by voters. Generally, a process is followed by which the City Council appoints a Steering Committee that decides how much additional general obligation debt can be issued based on factors such as projected revenue increases or decreases, anticipated increases or decreases in property values, and the impact of future bond sales on the property tax rate. After the committee decides the amount of debt that could be issued, a process determining which projects to put before the voters is undertaken. This process usually involves input from City staff and the public about needed projects, and cost estimates are developed for each project. Once the projects and their costs are determined, the City Council calls for the bond election and the voters determine which propositions are approved. After election, the City is authorized to sell the bonds (usually over a period of years) for the propositions approved by the voters. In the November 2007 bond election, a bond program totaling $79,975,000 was approved. The tax rate impact for 2008 -09 to fund the debt service was $0.05 which was less than the $0.064 expected. A reassessment of the cash flow of projects related to Year Two GO's led the City to defer the issuance of approx. $12.5M debt until fiscal year 2010. This also allows the deference of related debt service, which in turn gives us the ability to defer the associated tax increase, while continuing the implementation of the projects themselves as scheduled. Projects included in Year Three of the 2007 bond program are on schedule to commence in FY 2009 -10. Future increases are anticipated; however, they may be mitigated by the increases in assessed values related to new construction or increased values. The following is a description of all General CEP projects and their estimated cost in the 2007 bond program. General Capital Improvement Program Protects Summaries Streets & Sidewalks Improvements 1. Street Improvements The continuation of our annual street rehabilitation program and a physical condition surveys of City streets. The survey will determine the streets with the worst physical condition. The survey will assist in determining the next streets to be rehabilitated. $30,000,000 Operating Impact: Operating maintenance costs will be absorbed in General Fund when the project occurs. 2. Matching Funds for Harris County and Texas Department of Transportation (TxDOT) Projects Matching funds for potential Hams County and TxDOT street and highway projects. $6,000,000 Operating Impact: No impact to annual operating budget. 3. Sidewalks Near Parks and Schools Construct sidewalks near parks and schools. Operating Impact: No impact to annual operating budget. 356 $500,000 4. East Baker Road Extension Extending Baker Road and related utility, sidewalks and drainage improvements. $7,100.000 Operating Impact. Operating maintenance costs will be absorbed in General Fund. Total Streets & Sidewalks Improvements $43.600,000 Drainage Improvements 1. Drainage Improvements Install and upgrade drainage to mitigate street flooding and improve drainage conditions. $2,000,000 Operating Impact: Operating maintenance costs will be absorbed in General Fund. Total Drainage Improvements Public Safety Improvements $2,000,000 1. Northeast Fire Station #6 Construction of a Fire Station in the northeast area of the city. $3,006,600 Operating Impact. Personnel and operating maintenance costs were absorbed in the General Fund. 2. Radio System pgrade Upgrade to a digital radio system for police, fire and other emergency services. $4,250,000 Operating Impact. Reduction in maintenance costs. 3. Replacement or Expansion of EMS Station on South Main Replace or expand the EMS Station on South Main. $980,000 Operating Impact: No impact to annual operating budget. 4. 911 Center and Fiber Upgrades Construction of a 911 Center and expansion of the fiber optic network. $9,500,000 Operating Impact: No impact to annual operating budget. 5. North Central Fire Station Construction of a Fire Station in the north central area of the city. $4,030,400 Operating Impact: Personnel and operating maintenance costs were absorbed in General Fund. 6. Public Safety Building Improvements Improvements to public safety buildings in the city. Operating Impact: No impact to annual operating budget. $600,000 7. Siren Replacement and Additions Replace warning sirens and add additional six sirens sites along the interstate 10 corridor. $418,000 Operating Impact: No impact to annual operating budget. Total Public Safety Improvements Parks, Recreation and Beautification Improvements $22,785,000 1. Aquatics Master Plans Phases 1 & 2 The Aquatic Needs Analysis has been completed and a Master Plan has been produced to further define the development in this recreational area. The final report provided information on utilization, feasibility of construction, and project cost estimates for aquatic facilities. The 2007 -08 budget 357 funded the Engineering and Design and construction began in early 2009 and on a multi - million dollar aquatics facility. Funded with $4 million authorized in the November 2007 bond election. MDD will fund the debt service on an additional $6 million in CO's to provide further funding for the project, the Pirates Bay Water Park is expected to open for Summer 2010. Operating Impact: Personnel and operating maintenance costs will be absorbed in General Fund. Phase 1 includes the construction of the Pirates Bay Water Parks opening in Summer 2010. Phase 2 includes the replacement of the NC Foote Pool. Phase 3 includes construction of a new sprayground park and splash pads. $9,300,000 Operating Impact: Operating maintenance costs will be absorbed. 2. Park Land North of Hwy. I -10 Purchase of land north of Hwy. I -10 for future park site. Operating Impact: No impact to annual operating budget. $525,000 3. Beautification Visual improvements to the gateways of the city and medians including Alexander Drive, Baker Road and Rollingbrook Drive. $1,005,000 Operating Impact: Operating maintenance costs will be absorbed. Total Parks, Recreation and Beautification Improvements $10.830.000 Bond Issuance Costs $760,000 Total General Capital Improvement Program 579.975.000 Utility Capital Improvement Program The City of Baytown is the sole supplier of water and wastewater services in the City limits of the City of Baytown. The City accounts for all revenues and expenses of water and wastewater operations through a utility enterprise fund. This is classified as a proprietary fund, similar to the operation of a business. Revenues in the fund are generated by "user fees," not property or sales taxes. This is separate and distinct from the General Fund of the City. The City also provides water and wastewater services in some areas of the City's extraterritorial jurisdiction (ETJ). Typically provision of utility services outside the city is pursuant to a contract with a municipal utility district. In 2003, the City Council adopted a policy defming its role in providing utility services outside the city limits. Due primarily to wastewater capacity concerns, this policy significantly limits any provision of utility services outside the City. In 2005, the City Council amended the policy which allows utility services to be provided to public educational institutions outside the City limits. The Utility Bond Program. During the budget process, the staff reviewed the current and future utility capital improvements and included additional items in the CIP. As an enterprise fund which operates on fees charged to customers, water and sewer rates may be increased as necessary to fund these much needed capital improvements. The following is a description of active and future Utility CIP projects and their estimated costs in the current program: 358 Utility Capital Improvement Program Proved Summaries Rehabilitation Projects 1. Miscellaneous Rehabilitation and Emergencies Provides funding for an annual program for rehabilitation and emergency sewer repairs throughout the city. $13,000,000 Operating Impact: No impact to annual operating budget. 2. Central District Wastewater Treatment Plant Rehabilitation Install bypass piping on influent head -works to prevent overflows during bar screen breakdowns; replace the 14- year -old mechanical bar screen and serpentex conveyor; replace administration building containing asbestos flooring; and replace lift station motor control cabinet. $4,594,093 Operating Impact: It will improve service, but no operating impact. 3. Central District Wastewater Treatment Plant Lift Station Replace the existing lift station. $8,400,000 Operating Impact: It will improve service, but no operating impact. 4. West District Plant Expansion Expand the plant capacity in order to treat an additional four million gallons per day of sewage and provide additional capacity to allow for new development in the service area. $29,600,000 Operating Impact: It will improve service, but no operating impact. 5. Gulf Coast Lift Station Replace the existing lift station. $4,500,000 Operating Impact: It will improve service, but no operating impact. 6. Goose Creek Trunk Line Replace approximately 18,300 feet of 18" to 36" Line utilizing the pipe bursting method. The current pipe is concrete and is severely deteriorated and is a major source of inflow and infiltration. $5,000,000 Operating Impact: It will improve service, but no operating impact. 7. Steinman Lift Station & Force Main Rebuild the lift station to increase capacity, eliminate the bypass, and install a new force main. $7,440,000 Operating Impact: It will improve service, but no operating impact. 8. Raccoon Lift Station Install new pumps and rehabilitation of existing wet well. $6,543,350 Operating Impact: It will improve service, but no operating impact. 9. Lift Stations — Various — PER's Install new pumps, piping, control panel, and rehabilitation of existing wet wells. $350,000 Operating Impact: It will improve service, but no operating impact. 10. Garth Road Lift Station Install new pumps, piping, control panel, and rehabilitation of existing wet well. $1,000,000 Operating Impact: It will improve service, but no operating impact. 359 11. West Main Lift Station Install new piping, control panel, rehab existing wet well, and move pumps to ground level. $1,500,000 Operating Impact: It will improve service, but no operating impact. 12. Cedar Bayou Lynchburg Lift Station Install new pumps, piping, control panel, and rehabilitation of existing wet well. $1,019,847 Operating Impact: It will improve service, but no operating impact. 13. Slapout Gully Lift Station Install new pumps, rehab existing wet well, and move pumps to ground level. $300,000 Operating Impact: It will improve service, but no operating impact. 14. Hugh Wood Lift Station Increase wet well to accommodate a two -pump system. $300,000 Operating Impact. It will improve service, but no operating impact. 15. Collection System Rehabilitation Replace 163,000 feet of 8" through 18" pipe utilizing the pipe bursting method. It will also include the rehabilitation and/or replacement of lift stations in various subdivisions. $20,500,000 Operating Impact: It will improve service, but no operating impact. 16. Cedar Bayou Lift Station Investigative Study /Construction The study will investigate and determine the best solution to increase the pumping capacity of the lift station with implementation of the plan to follow. $2,100,000 Operating Impact: No impact to annual operating budget. 17. Central Heights Subdivision Rehabilitation The rehabilitation will replace the existing 6 -inch and 8 -inch sanitary sewer mains. $1,000,000 Operating Impact: It will improve service, but no operating impact. 18. Pinehurst Sanitary & Storm Sewer Rehabilitation The rehabilitation will replace the existing 6, 8 and 10 -inch sanitary sewer mains and along with the storm sewer piping. $3,000,000 Operating Impact: It will improve service, but no operating impact. 19. Water System Rehabilitation The replacement of existing cast iron, galvanized and asbestos cement pipes. $5,000,000 Operating Impact: It will improve service, but no operating impact. Total Rehabilitation Projects $115.147.290 System Improvement Projects 1. Water Tower at Sports Complex The proposed one million gallon water tower will be located on the northeast corner of the Wayne Gray Sports Complex and adjacent to the Republic of Texas Plaza. The tower will enhance the City's overall water system. $2,400,000 Operating Impact: It will improve service, but no operating impact. 2. Baker Road Water Tower Rehab The rehabilitation will replace the interior and exterior coating of the tower and repair the minor corrosion on the tower. $500,000 360 Operating Impact: It will improve service, but no operating impact. 3. Bayway Water Tower Rehab The rehabilitation will replace the interior and exterior coating of the tower and repair the minor corrosion on the tower. $500,000 Operating Impact: It will improve service, but no operating impact. 4. Park Street Elevated Storage — Circulation Modification of existing elevated water storage tanks to improve water circulation inside the storage tank. $250,000 Operating Impact: It will improve service, but no operating impact. 5. Texas Avenue Utility Relocation Relocation of existing municipal utilities in preparation for and coordination with the Texas Avenue Streetscape Project which it will enhances streets and sidewalks for economic redevelopment, community identity and beautification in the public rights -of -way of Texas Avenue. $70,000 Operating Impact. It will improve service, but no operating impact. 6. Water Line - Business 146 -Goose Creek Bridge Replacement and upsizing of a water main that crosses the Goose Creek Bridge at Business Hwy 146 and services all of Market Street. $300,000 Operating Impact: No impact to annual operating budget. 7. Baker Road Water Well Replacement Construction of a ground water well to replace an existing, failed well that provides raw water to the City of Baytown in citywide emergencies. $1,800,000 Operating Impact: It will improve service, but no operating impact. 8. Thompson Road Utility Relocation Relocation of existing municipal utilities in preparation for and coordination with a Harris County project for widening Thompson Road. BAWA contributed $500,000 funding for this project. $1,250,000 Operating Impact: It will improve service, but no operating impact. Total System Improvements Projects New Development/Other $7,070,000 1. North Main/1 -10 Utility This project will extend water and wastewater service along N. Main Street from just north of Cedar Bayou Lynchburg Road to Wallisville Road, effectively opening up this area for future development. The project is under design and the easements are by acquired. The City issued Series 2007 Certificates of Obligation to finance the project. MDD will provide 100% funding for the 20 year debt service. $4,500,000 Operating Impact: It will improve service, but no operating impact. 2. Utility Building Offices To design and rebuild a new Utility Billing Office to allow for adequate space to service citizens and accommodate staff. $1,000,000 Operating Impact: Operating maintenance costs will be absorbed. 3. Bond Issuance Costs Total New Development Projects /Other Total Utility Capital Improvement Program $2,047.000 7 5$ , 47.000 S129,764,29.0 361 The Utility Capital Improvement Program provides for the issuance of various instruments debt to fund the projects. The following schedule depicts debt issues since fiscal year 2001 -02. Fiscal Year 2001 -02 2002 -03 2003 -04 2004 -05 2005 -06 2006 -07 2007 -08 Amount $ 5,415,000 5,830,000 11,980,000 13,370,000 31,930,000 13,000,000 29,500,000 A reassessment of the cash flow of current projects and the utilization of residual bond funds and interest earnings to fund many of the FY09 projects, the City was able to go without issuing debt in fiscal year 2008 -09. This contributed to the ability to have no increase in water and rates at this time for 2009 -10. The water and sewer rates for fiscal year 2009 -10 are as follows: Current Service Rates Inside City Salary Savings Water Base Rate (incl. 2,000 gallons) $12.49 Water consumption rate /1,000 gallons $4.74 Sewer Base Rate (incl. 2,000 gallons) $12.49 Sewer consumption rate /1,000 gallons $4.51 Outside City Transfers Water Base Rate (incl. 2,000 gallons) $24.98 Water consumption rate /1,000 gallons $7.11 Sewer Base Rate (incl. 2,000 gallons) $24.98 Sewer consumption rate /1,000 gallons $6.76 Volume User ater consumption rate /1,000 gallons $3.11 The rate structure includes the first 2,000 gallons in the "readiness to serve" charge for both water and sewer, with a 12,000 - gallon cap on residential sewer. The following key planning assumptions are used to evaluate the needs for rate adjustments: • Growth in the water and wastewater customer accounts of 1.25% per year. • Inflation factors as follows: o 15% Health & Insurance 0 2% Salary Savings o 10% Electric Service o 5% Machinery, Equipment and Motor Vehicles 0 3% Salaries 0 3% Other Operations 0 1% Transfers • New and/or expanded programs. 362 • Water supply costs. The BAWA rate per thousand is to increase by $0.16 in Fiscal Year 2009 -10. The City of Houston increases BAWA's raw water rates annually with the latest increase of 5.09% effective April 1, 2009. • Planned Debt Issues. Any changes to the Utility CIP could impact future rates. Rate increases since FY06 necessary to fund current operations and the Utility CIP, taking into account the key planning assumptions outlined above, are represented in the following chart: Water and Sewer Rate Increases 16.00% 15.00% . .:� .,: 14.00% - ���::''��',: --------------------------------- J 12.00% 10.00% " 3 8.00% ........ 7 ;50% ------------------------------------------------------------------- = };r -•------------------------ .f.. .. 7.00% 7.00% .. . ........ 6.00 ° /O 1::r......,.....�.� ^::.:�,u� ------------- ry --_.......- ----------------____..__.. _.... 'gI .jllry� .'�Ii-s.- l�'���'� is Y:::;:r' .. 4.00% I�'..',.:::::: � ,..,y+ ______________ ___________. -------------------------------- ______ :.. t' ______________ •7.ir:.':•::' +�• .�ii'.'1 _ �� �.•' it 200/ -------- - - - - -- ----- - - - - -- ;,,., SFr. ° 0.00% "" s ;!? / y _ 0.00 /o 2005 -06 Adopted 2006 -07 Adopted 2007 -08 Adopted 2008 -09 Adopted 2009 -10 Adopted Private Sewer Lines The City is experiencing Inflow and Infiltration (I &I) into its wastewater collection system from groundwater which causes the collection system and ultimately, treatment facilities, to exceed the capacity designed specifically for conveyance and treatment of wastewater. TCEQ has issued Notices of Violation for unauthorized discharges from the sanitary sewer collection system as a result of I &I into the system and mandated corrections. I &I problems result from defects in both public and private systems. The vast majority of this amount relates to public wastewater improvements. The City's Utility CIP identifies needed public system improvements but does not address private service lines. Homeowners are contributing significantly to I &I problems by not replacing broken or defective private sewer laterals between their homes and the City's system, having uncapped clean outs, or cross connections. The City Council has expressed a desire to address I &I problems in the wastewater system through the repair of private service lines located between the public lines and the home. The I &I program started in fiscal year 2006 -07 in the Water & Sewer Fund which provides a program for a work crew to identify problem private lines through smoke testing and notify the property owners of the timeline for repairs. In February, 2007, City Council modified the City ordinance (Section 42 -63) to require a property owner to repair defective sewer services lines within 365 days after notification by the City and allows for a surcharge for noncompliance. Funds have been appropriated for low interest loans to assist certain qualified homeowners with financing the needed improvements. Specifically, if a private sewer line becomes damaged, defective or deteriorated to the extent that it admits earth or surface or subsurface 363 water or permits the escape of effluents, the city, when it becomes aware of such condition, shall send notice by certified mail and advises that repairs must be made within 365 days after receipt of such notice. Economic Development Projects On May 5, 2001, in the general election, the citizens of the City of Baytown voted to authorize the creation of the Baytown Municipal Development District (MDD) and the imposition of a sales and use tax at the rate of one -half of one percent for the purpose of financing economic development projects that provide economic benefit and diversify the economic base of the community. The MDD has several projects underway that will play a significant role in the economic development and quality of life in the City. The projects include economic development improvements in the areas of streets, drainage, sidewalks; signalization; utilities; and parks. The estimated costs are shown in the schedules following this summary and also included in the separate MDD budget document. The following is a description of all MDD funded projects. PROJECTS Development of New and Expansion of Existing* Businesses and Industry A significant function of this budget allocation is the development of new and expansion of existing businesses. These projects are critically important in light of the State Implementation Plan's potential impact on the petro- chemical industry and underscore our need to diversify our economic foundation. $100,000 Operating Impact: If successful, it could bring in additional sale taxes, property taxes or payments, in lieu -of -taxes for the City. 2. Economic Development Foundation — Basic Service This provides continued funding for the basic economic development services contract with the Baytown Area/West Chambers County Economic Development Foundation (EDF). $200,000 Operating Impact: No impact to annual operating budget. 3. Economic Development Foundation — Special Projects The current MDD budget includes continued funding for a special projects contract with the EDF. The provisions of this contract are requested and approved on an annual basis. $75,000 Operating Impact: No impact to annual operating budget. 4. Property Acquisition for Economic Development This allocation provides funding to purchase property that may become available to be used for future economic development purposes. $300,000 Operating Impact. No impact to annual operating budget. 5. Unified Land Development Code This funding will provide for the Codification of the recently revised Unified Land Development Code. $15,000 Operating Impact: No impact to annual operating budget. 6. Land Acquisition for new Thoroughfares Funds to purchase rights -of -way for roadway development or expansion. $100,000 Operating Impact: No impact to annual operating budget 364 7. State Infrastructure Bank Loan Repayment — Decker Drive Main Lanes The MDD financed a $2,500,000 loan from the Texas State Infrastructure Bank (SIB) for the main lanes of Decker Drive from Highway 146 to I -10. The funds were used to advance the project scheduled by the state. The SIB provides low interest loans to qualifying projects. Eligible projects must be on the state highway system and be included in the Statewide Transportation Improvement Plan. This allocation provides funding for the last of eight payments. $377,478 Operating Impact: No impact to annual operating budget. State Infrastructure Bank Loan Repayment - Decker Drive to Highway 146 South Flyover The MDD financed a $1,000,000 loan from the Texas State Infrastructure Bank (SIB) for a Decker Drive to Highway 146 South flyover project. This funding, combined with matching funds from the November 2007 bond election, allowed for completion of the Decker Drive to Highway 146 South flyover thereby eliminating the "braided" on and off ramps. The State matched our $2 million contribution to provide the $4 million necessary to complete all elements of this flyover. Eligible projects must be on the state highway system and be included in the Statewide Transportation Improvement Plan. The third of eight payments is included in this budget. $149,000 Operating Impact: No impact to annual operating budget. 9. Texas Avenue Streetscape Project The budget includes continued funding for either direct expenditures or match for grants in subsequent years to enhance streets and sidewalks for economic redevelopment, community identity and beautification in the public rights -of -way of Texas Avenue. The expenditures may include roadway improvements, utilities, streetlights, trees, crosswalks, street furniture, landscape plantings, etc. $150,000 Operating Impact: No impact to annual operating budget. 10. Economic Development Cost Share with Developers This funding allows the City to have the ability to upsize utility lines installed by developers to meet future water and sewer needs for undeveloped areas serviced by the same lines. $50,000 Operating Impact: No impact to annual operating budget 11. Northeast Wastewater Treatment Plant — Debt Service The confirmed growth and development within the City necessitated the design and construction of the Northeast Wastewater Treatment facility. The project is estimated at $28,500,000 with 60% ($17,100,000) of the funding from the MDD. The remaining 40% ($11,400,000) is funded from the Water and Sewer Fund. This allocation includes the current year principal and interest payment on multiple debt issuances by the Texas Water Development Board (TWDB) loan and Certificates of Obligation. The plant was completed in early 2009. $1,166,168 Operating Impact: No impact to annual operating budget. 12. North Main/I -10 Utility This economic development project extends water and wastewater service along North Main Street from just north of Cedar Bayou Lynchburg Road to Wallisville Road, effectively opening up this area for future development. As property owners connect to this line, they would be required to request voluntary annexation as a condition for tying on to this service. The initial user of this new service, and an impetus for additional development in this area, is the new GCCISD Memorial High School at Wallisville and N. Main that opened in August 2008. This project is under design and the final design of the northern section is dependent on the coordination with Hams County on the North Main expansion and cooperation of the adjacent MUD. The City has issued the Series 2007 Certificates of Obligation to finance the total cost of the project which is estimated at $4,500,000. MDD will provide 100 % funding for the 20 year debt service. $352,049 Operating Impact. It will improve service and there will be an impact to operating budget due to operational costs. 365 13. West District Plant Expansion — Debt Service The design to expand the facility with a new 4.0 million gallon per day (MGD) treatment facility is underway. This expansion will increase the facility to 8 MGD. MDD has reimbursed the City for 60 %, or $1.2 million, of the design costs of approximately $2,000,000, which was authorized in the 2005 -06 and 2006 -07 budgets. The City issued Series 2008 Certificates of Obligation to finance the total construction costs of the project which is estimated at $27,600,000. MDD will provide 50% funding for the 20 year debt service. This allocation funds the current year debt service requirement. $978,968 Operating Impact: It will improve service and there will be an impact to operating budget due to operational costs. 14. Aquatic Facility — Debt Service The Aquatic Needs Analysis has been completed and a Master Plan has been produced to further define the development in this recreational area. The final report provided information on utilization, feasibility of construction, and project cost estimates for aquatic facilities. The 2007 -08 budget funded the Engineering and Design. Construction began in early 2009 on the multi - million dollar aquatics facility, Pirate's Bay Waterpark, funded with $4 million authorized in the November 2007 bond election and the anticipated issuance of $6 million in Certificates of Obligation in late 2009. MDD will fund the debt service on the $6 million in CO's. $349,600 Operating Impact: Personnel and operating costs are absorbed in General Fund. 15. Baytown Sports League Improvements This budget provides continued funding for various improvements at little league, pony league and soccer facilities including bleacher covers, backstops, paving, trails, lighting and fencing repairs as needed. $25,000 Operating Impact. No impact to annual operating budget. 16. Jenkins Park Bridges There are currently two bridges in need of replacement at Jenkins Park. One was funded by a $71,900 adjustment to the 2008 -09 MDD budget. The current allocation provides funding for the replacement of the second. The replacement of both bridges will be done in FY 2010. $86,100 Operating Impact: No impact to annual operating budget 17. Jenkins Park Parking Lot Re- construct one of the two large parking lots at Jenkins Park originally constructed in 1979 and currently requiring multiple patches and experiencing base failures. This lot services two baseball fields, the Baytown Skate Park and the Baytown Bark Park. The centrally located parking lot will also service the new 56 acre tract that was recently purchased by the city for additional park land. $215,743 Operating Impact: No impact to annual operating budget. 18. Land Acquisition — Future Parks The project provides funding to acquire future parkland. This is a continued set -aside of funds to provide an allocation that would be used as land becomes available. $50,000 Operating Impact: No impact to annual operating budget. 19. Sports Complex (Parking, Fields and Lighting) The project provides for continued funding to be used as needed for park lighting, trails, parking and field improvements at the Sports Complex. $125,000 Operating Impact: No impact to annual operating budget. 366 20. Project Administration & Overhead $250,000 21. Unforeseen/New Initiatives This allocation provides flexibility to allow the Board to utilize MDD funds to secure federal, state and local grant funds when available and to enhance and expand the impact that the MDD has on the economic development of the community. It will also allow funding for inflationary increases on project cost estimates. $150,000 Total MDD 2009 -2010 Budget 367 W Mpital Improvement Program 2007 Approved by Voters on November 6, 2007, revisions: June 26, 2008; September 10, 2009 (with FYI Budget) 11/10/2009 Proposition 1 36,500,000 Proposition 2 22,785,000 Proposition 3 10,830,000 Projected Costs at 5% Inflation Per Year 2,000,000 Issue Costs 760,000 79,975,000 IFS's-project 2007 Funding (To bo Year 1 Year 2 Year 3 Year 4 Year 5 Year 6 Year 7 Authorized Project Ineroaaod for Inflation) FY 2007 -08 FY 2008 -09 FY 2009 -10 FY 2010 -11 FY 2011 -12 FY 2012 -13 FY 2013 -14 Total Issuance Costs n/a $ 126,000 $ 120,000 $ 113,000 $ 108,000 $ 143,000 $ 150,000 $ 760,000 Street Improvements $ 30,000,000 $ 5,000,000 $ 5,000,000 $ 5,000,000 $ 5,000,000 $ 5,000,000 $ 5,000,000 $ 30,000,000 Northeast Fire Station (#6) $ 2,892,000 $ 600,000 $ 2,406,600 (occupy] $ 3,006,600 Radio System Upgrade $ 4,000,000 $ 1,000,000 $ 2,100,000 $ 1,150,000 $ 4,250,000 Matching Funds for Hams $ 61000,000 $ 1,000,000 $ 1,000,000 $ 2,000,000 $ 2,000,000 $ 6,000,000 County and T) DOT Projects Construction of drainage $ 2,000,000 $ 400,000 $ 400,000 $ 400,000 $ 400,000 $ 400,000 $ 2,000,000 facilities Replacement or Expansion of $ 900,000 $ 100,000 $ 880,000 (occupy] $ 980,000 EMS Station on South Main Aquatics Master Plans Phases $ 8,750,000 $ 4,000,000 [MOD -$6m]' $ 500,000 $ 3,100,000 $ 1,700,000 $ 9,300,000 182 911 Center and Fiber $ 8,000,000 $ 500,000 $ 1,800,000 $ 7200,000 (occupy] $ 91500,000 Upgrades Extension of Baker Road $ 6,000,000 $ 750,000 $ 750,000 $ - $ 5,600,000 $ 71100,000 Park land north of 1-10 $ 500,000 $ 525,000 $ 525,000 Sidewalks near Parks and $ 500,000 $ 100,000 $ 100,000 $ 100,000 $ 100,000 $ 100,000 $ 500,000 Schools North Central Fire Station $ 3,587,000 $ 700,000 $ 1,000,000 $ 2,330,400 $ 4,030,400 Beautification $ 11000,000 $ 171,000 $ 167,000 $ 167,000 $ 167,000 $ 167,000 $ 166,000 $ 1,005,000 Public Safety Building $ 580,000 $ 600,000 $ 600,000 Improvements Siren Replacement and $ 418,000 $ 418,000 $ 418,000 Additions $ 75,127,000 $ 12,815,000 1 $ 12,418,600 1 $ 2,230,000 $ 16,155,000 1 $ 15,710,000 1 $ 15,646,400 1 $ 5,000,000 $ 79,975,000 Proposition 1 36,500,000 Proposition 2 22,785,000 Proposition 3 10,830,000 Proposition 4 7,100,000 Proposition 6 2,000,000 Issue Costs 760,000 79,975,000 UTILITY CAPITAL IMPROVEMENT PROJECTS SUMMARY { Active and Future Projects Project Description Years I 1-4 I FY Yea r56 I Year 6 r 7 Year 8� Year 9 FY r 10 Year 112 FY 2013 I Year 12 FY 2014 Year 3 Total RehabWation Proierts 1 Miscellaneous Rehab & Eater encies -Sewer 1 S 4.000,000 I S 1,000,000 1 S 1,000,000 I S 1,000,000 , S 1,00.000 S 1,00.000 S 1,000,0(1(1 S 1,00.000 Is 1,000,000 S 1,000,00(1 S 13,00.000 Central District W/W Plant Im ry 1 1,144,093 1 - I i - I 450,000 3,000,000 4,594,093 Central District W/W Plant Lift Station I I i i 400,000 1 1,000,000 7,000,000 8,400,000 West District Plant Expansion (Debt Svc on 50% of year 7 costs funded by MDD) 1,000,000 1,000,000 1 27,600,0001 I 29,600,000 Gulf Coast Lift Station j 2,000,000 j 2,000,000 500,000 I 4,500,000 Goose Creek Trunk Line 4,000.0001 1,000.000 I 5.000.000 Steinman Lift Station & Force Main 200,000 740.000 6,500,000 ( 7,440,000 Raccoon Lift Station 43,350 300,000 2,500,000 3,700,000 6,543,350 Lift Stations - Various -PERk 350,000 350,000 Garth Road Lift Station 1,000,000 i 1,000,000 West Main Lift Station 1,500,000 ! 1,500,000 Cedar Ba ou Lynchburg Lift Station 19,847 1 1,000,000 1,019,847 Slapout Gully Lift Station I 300,000 300,000 Hugh Wood Lift Station 300,000 300,000 Collection System Rehabilitation 500,000 I 4,000,000 8,000,000 8,000,000 20,500,000 Cedar Bayou Lift Station Investigative Stud / Const 100.000 2,000,000 I 2,100,000 Central Heights Subdivision Rehabilitation 1,000,000 I 1,000,000 Pinehurst Sanitary & Storm Sewer Rehabilitation 3,000,000 1 3,000,000 Waters stem Rehabilitation I 1,000,000 1,000,000) 1,000,000 1,000,000 1,000,000 5,000,000 Total Rehabilitation Pro'ectsi $ 6,207,290 1 S 2,000,000 $ 7,000,000 $ 29.300.000 S 5,840,000 S 12,000,000 $ M200.0001 S 7,600,000 $ 10,000,000 1 S 10,000,000 $ 115,147,290 I I I L/riliry Sysrem Improvement Projects I i Water Tower at Sports Complex 200,000 2,200,000 2,400,000 Baker Road Water Tower Rehab 500,000 500,000 1 Bayway Water Tower Rehab 1 500,000 I 500,000 Park Street Elevated Storage - Circulation I 250,000 250,000 Texas Ave Utility Relocation I 70,000 I ! 70,000 Water Line - business 146 -Goose Creek Bride I 300,000 300,000 Baker Road Water Well Replacement I 300,000 1,500,000 1,800,000 Thompson Rd Utility Relocation ($500,000 in Yr 8 is BAWA) 500,000 750,000 - i 1.250,000 Total Utility System Im rovement Projects $ - $ - $ - $ 1,100,000 $ 2,770,000 $ 2,200,000 $ 1,000,000 1 $ - S $ - $ 7,070,000 I New Development NoketslMher 1 1 North Main/]-10 Utility (Debt Svc on this project 100% funded by MDD ) 4,500,000 l I 4.500,000 Utility Billing Offices (New building) 1,000,000 j 1,000,000 Issue Costs 1 597,300 649,700 1 200,000 100,000 200,000 100,000 100,000 100,000 I 2,047,000 Total New Development Pro-ects/Otherl S 597JW $ 649,700 $ 4500,000 S 200,000 $ - $ 100 ,000 $ 1,200,000 $ 100,0001 $ 100,000 $ 100,000 $ 7,547,000 Total $ 6,804590 $ 2,649,700 $ 11.500,000 1 $ 30.600.000 $ &610.0001,t 14-30,0001S 27,400,000 1 S 7,700,000 4 10,100,000 $ 10,100,000 $ 129,764.290 W Ch 10 MUNICIPAL DEVELOPMENT DISTRICT MOO PROGRAM FUND BU SUMMARY - PROJECTED WORKING CAPITAL em 2009-10 —Agaw— Estimated mvenue growth for veaml 1.5% 1 Actual Expenditures ca-r forward Allocation Total Allocatlon Estimated forward Allocation Total Allocation Projected Projected Prol acted Projected Projected UtroughgaGM 2007-08 2008 -M 2008-09 2008 -09 2008.09 2009.10 2009.10 2010.11 2011 -12 2012 -13 2013 -14 201415 i world S $ 8279,928 $ 2,036,432 $ 8279.928 $ 8279,928 $ 6,602,434 $ 1,129,096 S 6,602,434 $ 238.990 S 59,508 S 1176.6831S 68,494 $ 68,494 Revenues Sales Taxes Interest an Invosunems Contributions a Miscellaneous 24,856,784 1255,182 612,711 4275,000 220.000 53200 4275,000 220.000 63 00 4,500,000 80.000 53200 4,300,000 75,000 4,300,000 75,000 4,365,000 76.000 4,430,000 77.000 4,496,000 78,000 4,563,000 79.000 4,631,000 80.000 Total MDD Revenues 26,724,677 4 441,800 4.441 800 4,526,800 4,375,000 4,375,000 4,441,000 4,507 000 4,574,000 4,642 000 4,711 000 Expenditures Eeoanorrda DevelaPmient of New and Expansion of Existing B sinesses and Industry Econ Deveiopmeru Foundation . Basic Economic Development Services Econ Development Foundation - Special Economic Development Projects Econ Developmend Foundation - Spada l Economic ,Develmrierd SBRLF 500 700.000 245,028 100,000 987250 38,171 110,000 100.000 200.000 82,500 17,500 1,087250 20D,000 120,871 1 127,500 913,020 200.000 71,590 174230 49,081 110,000 100,000 200. 000 75,000 1 274230 200.000 124,081 110,000 100,000 200.000 100,000 100,000 200.000 100,000 100,000 200.000 100,000 100,000 200.000 100.000 100,000 200.000 100,000 — Property uisam for Eoononnic Dweloprnem Area Developrnem-City Hall Debt Svc 500.000 500.000 55.168 444.832 300.000 744.832 100.000 100.000 100.000 300.0001 300.000 Unified Land Developrent Cade 37.500 15.000 15.000 Subtotal 1,083,028 1.135 421 900.000 2,035,421 1239.778 778,143 690.000 1,468.143 500.000 S00,000 500.000 700.000 700,000 Dralribim Sidewalks 6 SlanaMmUm Projects Baker Road Extension - Land Acquisition 60 .319 58.500 58.500 56.500 Garth Road Median Removal Project 136.593 63.407 1 63.407 63.407 Garth Roadlindependence 50% pd by Kehls 37266 262.734 53200 209.534 156.338 l Garth Road Signalmhon 464.651 Land Aoqw&tm for New Thormqhlam North Maln/Alexander Signal Synchronization 360.105 S46.5W I 521277 41,500 588.000 521277 120.000 588.000 401277 100.000 688.000 401,277 100.000 100.000 100.000 100.000 1 100.000 Sidewalk - Raccoon Drive 108.3631 28,879 28,879 28,879 Sidewalk for Parks 62,758 State trdrastructue Bank Loan Repayment Decker Drive Main Lanes 2264 868 377,478 377,476 377,478 377,478 377,478 State Infrastructure Bank Loan Repaymend Decker Drive to 146 South flyovef (Debt Svc on $1 mm) Texas Avenue • Sireetscape Pmiw Texas Avenue Restrong 73.308 39,E 151,000 416,692 149.000 250.000 300,000 666.692 149,000 225.000 151,000 441,692 149,000 150.000 300,000 591.692 149.000 150.000 149,000 150.000 149,000 150.000 149.000 150.0001 149,000 150.000 Land AcqWsthm - John Martin Road Real' nmerd 26.700 Land Acquisillon - Apache Meadows 25.000 Market / Wisconsin Irderseation 4,719 4,719 4,719 T on Master Plan 75,000 75.000 150 000 150.000 150 000 Stibtotai 3659,438 2,070208 898278 2,968.486 1,183.321 1,731,969 776,478 2508, 447 399000 399,000 399 ,000 399.0001 399,000 Projects - Baker Roa&North Main Sanitary Sewer Study a Conmucdon 1.014,326 139.708 139.708 139.708 Economic Dev. Cost Share with Developers to Upsiza NewUtilities NE WW Treatment Plant Debt Service (60% - 2005 a 2006 TWDB a 2006 CO'5) N. MaiM -10 Utility—Design 2,545,074 12.093 981,515 60,000 1.164210 1,031,515 1,164,210 100,000 1,164,210 931,515 50,000 1,166,168 981.515 1,166,168 50.000 1,192,128 50,000 1,195,193 60,000 1,199,080 50,000 1.201,581 50,000 1208,315 N. MaiM -10 Utitlty W3S Debt SerAce - ($4.5mm - 2007 CO's ) UPS Lift Station Upsizuy 356. 037 16213 354 .680 354.680 354.680 352.049 352. 049 349 .003 345.542 341,665 340.252 338.631 West District Plain Expansion Debt Service - (50% - 2008CCrs ) N. Main / 1 -10 Utfl (2ND Baptist Clurrch 262,640 225,000 974,786 974,786 225,000 974,786 150,000 75,000 978.968 978.968 75.000 985,751 990,491 997,844 1,002,966 1,009,356 West District Plant Expansion Design 658,&2 541 .398 541,398 541,398 541.398 Subtotal 4,864 985 1 ,887,621 2,543,676 4 431297 2.883.384 1,547 913 2547185 4,09S.098 2.576.882 2.581226 2,588,589 2.594,799 2.606 303 371 af co d d d � • � ' � �Q7 8 , O ' ' 8 pp�� l7 8 ' 8 lmq pp�� p tD 1pw In lt! Q N cm S N p �tpp0 10 S a GO N pO N ��aDD 6 A NO O ps T&j N r Q Qp 88 88 g $ p C Q 000 Of Vw n ° N off d l7 S Qf d a N N O t0 d w *n F r N Q cZS . . Q $ 2S 25 N Q ^' N � p� S Oo N oo N p 18D . p C6 . 8 • $ $ , ' Q tT) 8 O 8 ' O lmV O �Np d N to pC .�} po po V p� elf f y D l mqw OoN � N ; w N N b � Qfff{tP�aVa000 w Lq LO til 'a 1 IR w QQ pq �yf a N8 N N ate} N m tC w C V pQ O eD N �.p7 8 N 16 QQ n QQ gyp? 8 p 888 y0y 0O N V y��1yq ' 8 Con C V yC� iD a N uy �CPp Of N INn 1^� Of p „ w a ° w N N N tp C4 il! CR Oi N d d l'+1 tp 1D N w zq A cc co Uq Z w 3 bI o R rd z z Ia�CSt4ut7mt4t4 L) LO � m a�aa . ti`a g � 371 372 CITY OF BAYTOWN MISCELLANEOUS FUNDS OVERVIEW This section consists of various funds designated for a single purpose. The presentation is a matter of information. Authorization is received by a grant, contractual arrangement, legislative requirement or budget appropriation in other funds. The funds presented are as follows: • Street Maintenance Sales Tax (Fund 211) In 2001 the Texas Legislature passed House Bill 445, which allows cities to raise their local sales tax rate by 0.25 percent if the funds are dedicated to street maintenance and repair. On May 15, 2004, in the general election, the citizens of the City of Baytown voted to authorize the imposition of a street maintenance sales tax. This sales tax must be reapproved every four years by voters or it will expire. In May 2008, Baytown citizens overwhelmingly reapproved the sales tax in order to continue this beneficial program. This fund will account for the revenues collected from this sales tax and may only be used to maintain and repair municipal streets that exist when the tax is adopted. • Community Development Block Grant Fund (Fund 270) CDBG is funded through grants from the Department of Housing and Urban Development under its Entitlement Program and is used to carryout the initiatives of developing viable communities within the City of Baytown. The City's initiatives under this program are to provide decent housing, suitable living environment, and expanding economic opportunities for low- and moderate - income persons within the CDBG targeted areas. • Capital Replacement Fund (Fund 350) The Capital Replacement Fund (CRF) was established to improve and maintain the City's non - infrastructure capital, including, but not limited to, such items as vehicles, equipment, computer software and hardware. Items included in the CRF are usually expensive, non - recurring items that have a useful life that spans more than one year. Funding is provided through capital lease payments from other funds and interest income. • General Capital Improvement Program Fund (Fund 351) The General Capital Improvement Program Fund (CIPF) was established in 1998 to provide pay -as- you -go funding for the City's General Capital projects. The CIPF can be used to offset the impact of debt issued for capital improvements. • Water & Sewer Capital Improvement Program Fund (Fund 527) The Water & Sewer Capital Improvement Program Fund ( WSCIPF) was established in 2003 to provide pay - as- you -go funding for the City's Water & Sewer Capital projects. The WSCIPF can be used to offset the impact of debt issued for capital improvements. • Water & Sewer Impact Fee Fund (Fund 529) On August 26, 2004, City Council adopted Ordinance number 9854, authorizing an impact fee for the City. The fee is intended to ensure the provision of adequate public facilities to serve new development in the service area by requiring each such development to pay its pro rata share of the costs of water and wastewater capital improvements necessitated by and attributable to such new development. 373 CITY OF BAYTOWN MISCELLANEOUS FUNDS OVERVIEW • Bayland Island Operations Fund (Fund 540) The activity relating to the leasing of facilities at Bayland Island is recorded in the Bayland Island Operations Fund. These funds are used to maintain the facilities and service the Alternate Minimum Tax (AMT) debt issued in 1992. A lease for the operation of the marina was executed in 2002. • Medical Benefits Fund (Fund 560) The Internal Service Risk Management Fund for medical benefits includes premium payments and claims for the City's self-funded health and dental program. The budget includes a rate increase effective January 1, 2006, which will increase the City's portion by 31.5 %; retirees and employees' contributions, will increase by 25 %. The Major Budget Issues section includes additional information on rate changes. The City fully funds a reserve for claims incurred but not reported and maintains adequate reserves to cover unexpected spikes in plan costs. The target reserve level for the Medical Benefits fund is to maintain between a 90 to 120 days reserve to cover unexpected spikes in plan costs. • Workers Compensation Fund (Fund 561) The Internal Service Risk Management fund for workers compensation includes activities associated with the administration of the City's self - funded workers compensation program. The target reserve level for the Workers Compensation Risk Management fund is to maintain between a 90 to 120 days reserve to cover unexpected spikes in plan costs. The City funds a reserve for claims incurred but not reported. • Other Miscellaneous Funds This section includes other funds with restricted uses. These are budgeted for the use of all available funds received to date. As new monies are received throughout the budget year, they will be presented to Council for acceptance and appropriation. ❖ Municipal Court Special Revenue Fund (Fund 201) Municipal Court Building Security SB 182 amended §102.107 of the Texas Code of Criminal Procedure to allow the Municipal Court to impose a $3.00 fee on all misdemeanor convictions in order to cover the costs of providing building security. This fee provides funding for personal services for the bailiff in the City of Baytown's Municipal Court. Municipal Court Technology SB 601 amended §102.0172 of the Texas Code of Criminal Procedure to allow the Municipal Court to impose a $4.00 fee on all misdemeanor offenses in order to purchase computer enhancements, such as computer systems; computer networks; imaging systems; electronic kiosks; electronic ticket writers; and docket management systems. This fee provides funding for the purchase of technological enhancements for the City of Baytown's Municipal Court. RAP Program This program is funded by a $25 mandated fee which is added to all municipal court cases in which the defendant takes over thirty days to pay for assessed fines. Half of the twenty five dollar fee is retained by the city, the other half is sent to the state. The City of Baytown has primarily used their portion of the payment to fund our juvenile alternative sentencing program (R.A.P.). The R.A.P. program which stands for Responsibility, Accountability, and Pride is a community service program. Juveniles are supervised 374 CITY OF BAYTOWN MISCELLANEOUS FUNDS OVERVIEW and perform community service (clean -up, graffiti, trash pickup, mowing of yards, washing cars) in lieu of payment of assessed fines. 4- Parks and Recreation Special Revenue Fund (Fund 209) This fund accounts for special contributions from individual and corporate groups dedicated to special programs within the Parks and Recreation Department that are not part of the normal operating budget. HazmatlHomeland Security Special Revenue (Fund 210) Weapons of Mass Destruction/Hazardous Materials This program will account for expenses and revenues associated with responses to incidents involving hazardous material spills outside the City or on behalf of non - residents. -S Plioto Signal Enforcement (Fund 224) This fund was established to account for the fines collected for the red light violators. -:- Police Forfeitures (Fund 225) Special funds designated for programs outside the normal operating police budget. Funds are received through forfeitures of seized funds and contributions. Family/Youth Programs (Fund 226) Drug Awareness Resistance Education (D.A.R.E.) Project This program provides Gangs and Drugs educational training to middle school students within the local independent school district. This educational training is provided by officers from the City of Baytown's Police Department and is funded 50150 through an intergovernmental partnership with the Goose Creek Consolidated Independent School District and the City of Baytown. Child Safety Fees and DARE Donations provide the City's share for this project. Pursuant to Article 102.014 of the Texas Code of Criminal Procedure, the County assesses a Child Safety Fee in the amount of $25 against drivers that receive violations in school zones and remits the fee to the City monthly. Victims of Crime Act (VOCA) This grant program funds 80% of one domestic violence - counseling position within the Police Department. The City provides 20% matching funds for other expenses through local funds. The counselor assists domestic violence victims by responding to the crime scenes, providing immediate counseling and referral services and if needed, hospital accompaniment. Additionally, guidance is given to victims on the various legal steps within the criminal justice system such as crime victims' compensation issues, protective orders, and court accompaniment. Police Academy Fund (Fund 228) The academy provides in- service training to City of Baytown police officers as well as providing training to new recruits and officers from other agencies. This program is funded by the Law Enforcement Officer Standards and Education Organization (LEOSE), fees charged to participating students, General Fund and a grant from the Houston - Galveston Area Council. 375 CITY OF BAYTOWN MISCELLANEOUS FUNDS OVERVIEW ❖ Odd Trust and Agency Fund (Fund 231) This fund is to account for funds received from the local industrial plants for the City to provide fire fighting and rescue services to the plants that are not included as a part of the Fire Department's operating budget. ❖ Justice Assistance Grant (JAG) Fund (Fund 233) This law enforcement program (formerly known as the Local Law Enforcement Block Grant Fund) is a federally funded grant that operates under the direction of the City of Baytown's Police Department. The Police Department is responsible for ensuring that the program initiatives are met according to the Office of Justice Program guidelines. The JAG program has primarily been funded with grant funds from the Office of Justice Programs — Bureau of Justice Assistance and local matching funds from the City of Baytown. The use of these funds is to pay overtime for the participating officers, procure equipment, technology, and other material directly related to basic law enforcement functions. ❖ Recovery Act Fund (Fund 234) This fund accounts for funds awarded under the American Recovery and Reinvestment Act of 2009. ❖ High Intensive Drug Trafficking Area Fund (Fund 241) HIDTA is a multi jurisdictional law enforcement program, funded by grants from the Office of National Drug Control Policy ( ONDCP), which operates under the direction of the City of Baytown's Police Department. The City of Baytown serves as the Administrator of HIDTA funds to the Director's office. The Director's office ensures program compliance with ONDCP guidelines. While the City does not have operational control or responsibility over the Director's activities, it does maintain critical oversight and management accountability of designated HIDTA funds. ❖ Harris County Organized Crime and Narcotics Task Force Transitional Fund (Fund 242) The Task Force was a multi jurisdictional law enforcement program funded with pass - through grant funds and operated under the direction of the City of Baytown's Police Department. The Police Department was responsible for ensuring that the program initiatives were met according to the Office of Justice Program guidelines. The Task Force was in operation for over twenty years and was primarily funded with grant funds from the State of Texas' Office of the Governor - Criminal Justice Division (CJD). However, effective 05131/05, CJD discontinued funding the Task Force. The City closed this initiative. CJD granted permission to use Generated Program Income (GPI) to fund the closing period of the grant and other police related activities. All activities related to the remaining GPI are accounted for in the OCU Transitional Fund 242. ❖ Library Grant Fund (Fund 266) This fund accounts for local grant funds pass- through the State of Texas Library and the Texas State Library & Archives Commission (TSLAC). The grant funds are restricted to provide funds to maintain, improve, and enhance local library services, and to provide Texans who are not residents of a particular local community access to and services from the many participating public libraries in Texas. Contributions and donations fund special library programs, not a part of the normal operating budget. 376 CITY OF BAYTOWN MISCELLANEOUS FUNDS OVERVIEW ❖ Summer Youth Job Program Fund (Fund 280) This fund is to account for funds received from local businesses and individuals in support of the Mayor's Summer Job Program. The primary use of these funds is to provide funding for the major's initiatives to support the students who participate in the summer job program within the City. ❖ Emergency Management Fund (Fund 291) Local Emergency Planning Committee (LEPQ This program is mandated by SARA Title III and is funded by contributions received from the various plants with matching funds from the City of Baytown General Fund. The LEPC board meets to make recommendations for expenditure of these funds. It is used primarily to provide hazardous material education awareness to the City of Baytown; plants located in the industrial district; as well as in the Extra Territorial Jurisdiction (ETJ). •S Baytown Nature Center Fund (Fund 296) The Baytown Nature Center is 420 -acre special use facility designed for passive recreation. It is a nature preserve to be used for fishing, birding, hiking, picnicking and environmental education, and consists of upland wooded areas, salt marshes, trails, fishing piers and educational pavilions. Funding is provided by user -fees and donated funds for special purposes. ❖ Wetlands Education and Recreation Center Operating Fund (Fund 298) Lee College, Goose Creek ISD, local industry, private contributions, and the City of Baytown fund this Parks and Recreation Department's initiative. It provides environmental education and recreation to both youth and adult citizens. ❖ Wetlands Education and Recreation Center Fund - Special Projects (Fund 299) Special contributions from Industry or other groups dedicated for the Wetlands Education and Recreation Center for improvements or activities. 377 w CITY OF BAYTOWN STREET MAINTENANCE TAX FUND 211 BUDGET SUMMARY for Fiscal Year 2009 -10 Expenditures 3,335,524 Carried - New Total Asphalt Mill & Overlay Adjusted 1,469,274 Carried- New 'total 93,379 558,124 Actual forward 1 Allocation Allocation 1 Adjustments Budget Estimate forward Allocation Allocation 250,000 250,000 2007 -08 2007 -08 2008 -09 2008 -09 2008 -09 2008 -09 2008 -09 1 2008-09 2009 -10 2009 -10 E Wye Dr Paving 13,382 99,868 - 99,868 Felton/Maplewood Intersection Paving 1,200 45,550 790,000 45,550 New Capital Project Initiatives Beginning working capital $ 2,908,931 $ 3,485,663 $ 1,166,255 $ 3,485,663 $ 3,485,663 $ 3,485,663 $ 4,022,351 $1,132,111 $4,022,351 Revenues Sales Tax 2,318,398 - 2,222,000 2,222,000 - 2,222,000 2,550,000 - 2,330,000 2,330,000 Interest on Investments 97,783 - 75,000 75,000 - 75,000 33,000 - 30,000 30,000 Miscellaneous 25,649 - - - - - - - Total Revenues 2,441,830 - 2,297,000 2,297,000 - 2,297,000 2,583,000 - 2,360,000 2,360,000 Expenditures 3,335,524 1,750,000 1,585,524 1,500,000 Asphalt Mill & Overlay 1,301,416 1,469,274 1,500,000 2,969,274 Crack Sealing 93,379 558,124 558,124 Concrete Street Repair 226,473 146,592 500,000 646,592 Base Repair & Sealing - - 250,000 250,000 Designated Projects: 500,000 - 99,868 Texas Ave /Oak Tree Median & Paving 229,248 - - - E Wye Dr Paving 13,382 99,868 - 99,868 Felton/Maplewood Intersection Paving 1,200 45,550 790,000 45,550 New Capital Project Initiatives - - 800,000 800,000 Total Expenditures 1 19 366,250 3,335,524 1,750,000 1,585,524 1,500,000 3,085,524 - 558,124 558,124 558,124 - 646,592 150,000 496,592 500,000 996,592 - 250,000 250,000 250,000 500,000 - 99,868 92,785 - - 10,000 55,550 53,527 - - 10,000 790,000 - - 800,000 800,000 366,250 5,735,658 2,046,3121 2,890,240 3,050,000 5,940,240 Revenues over (under) expenditures 576,732 (2,319,408) (753,000) (3,072,408) (366,250) (3,438,658) 536,688 (2,890,240) (690,000) (3,580,240) Ending working capital $ 3,485,663 $ 1,166,255 $ 413,255 $ 413,255 $ 47,005 $ 4,022,351 $ 1,132,111 $ 442,111 $ 442,111 CITY OF BAYTOWN COMMUNITY DEVELOPMENT BLOCK GRANT FUND 270 BUDGET SUMMARY BY FUND Revenues CDBG - Entitlement Program Income Expenditures Program Administration Housing Rehabilitation Demolition of Structures Actual Budget Estimated Adopted 2007 -08 2008 -09 2008 -09 2009 -10 $ 803,621 $ 819,318 $ 819,318 $ 994,729 57,763 68,816 68,816 65,318 Total Revenues 861,384 888,134 888,134 1,060,047 Code Enforcement- Vacant/Alleyways 161,041 177,366 111,702 154,257 355,238 359,651 402,760 409,983 113,470 144,904 142,015 156,233 Senior/Disabled Citizens Taxi Program 57,646 63,317 63,317 63,317 Homebuyers' Workshops 2,800 3,600 3,600 3,343 Homebuyers' Assistance Program 92,612 149,318 118,483 103,691 Literacy Programs 34,907 35,000 15,445 30,000 Our Promise for West Baytown - Public Services 2,400 6,500 4,748 - Habitat for Humanity 3,750 - - 20,000 Baytown Family YMCA 2,500 2,916 2,200 3,000 New Horizon Family Center 11,253 12,000 6,799 20,000 Baytown Resource & Assistance 12,000 9,000 9,000 9,000 Sidewalk and Curb Replacement Program 36,004 - - 40,623 Contingency - - 8,065 - Consolidated Plan - - - 25,000 Residential Sewer Line Repair/Replace 17,720 76,050 - 21,600 Total Expenditures 903,341 1,039,622 888,134 1,060,047 Excess (Deficit) Revenues Over Expenditures (41,957) (151,488) - - Available for Reprogramming - Beginning 41,957 - - - Available for Reprogramming - Ending $ - $ (151,488) $ - $ - * Pending City Council Resolution July 23, 2009 379 CITY OF BAYTOWN CAPITAL REPLACEMENT FUND (CRF) 350 BUDGET SUMMARY Actual Budget Carry Forward Estimated Total Adopted 2007 -08 2008 -09 Prior Years 2008 -09 2008 -09 2009 -10 Sources - 57,300 57,300 - 57,300 - Principal $ 600,335 $ 552,356 $ - $ 552,356 $ 552,356 $ 700,321 Interest on receivable 55,309 56,459 - 56,459 56,459 59,035 Interest on investments 71,639 25,000 - 26,680 26,680 25,000 Total Sources 727,283 633,815 - 635,495 635,495 784,356 ITS - 57,300 57,300 - 57,300 - Animal Services - 127,500 127,500 - 127,500 - Fire Department 7,905 - 883,606 - 883,606 - Emergency Management - - - - - 89,000 Building Services 14,199 - - - - - Public Works Admin. - - 28,050 - 28,050 - Streets/Drainage - - - - - 160,000 Traffic 3,485 - 5,233 - 5,233 - Library 260,669 - - - - - Sanitation Fund - 150,000 217,410 - 217,410 100,000 Water & Sewer Fund 21,827 382,000 382,000 - 382,000 110,000 Bayland Island Fund - 200,000 200,000 - 200,000 - BAWA Operations - - - - - 425,000 Miscellaneous 380 - - - - - Total CRF Uses 308,465 916,800 1,901,099 - 1,901,099 884,000 Net source /use of resources 418,818 (282,985) (1,265,604) (99,644) Budgetary Funds Available - Beginning 1,305,910 855,814 1,724,728 459,124 Budgetary Funds Available - Ending Outstanding Advances Total CRF Resources 1,724,728 572,829 459,124 359,480 217,362 1,143,356 1,143,356 1,674,783 $ 1,942,090 $ 1,716,185 $ 1,602,480 $2,034,263 Budget Organization responsible Estim ate for CRF payment: Description Fund 350 Price 20305 Emergency Mgmt Replace Storage Building 30110 Streets Replacement of 1996 Patch Truck 30510 Wastewater Collections Replacement of 1996 6500 Wash Trailer 32010 Solid Waste Operations New 2 Ton Truck 30710 BAWA Operations BAWA Plant Improvements 380 35007 - 82011 35009 - 84043 35022 - 84042 35030 - 84043 35065 - 85001 $ 89,000 160,000 110,000 100,000 425,000 $ 884,000 CITY OF BAYTOWN CAPITAL REPLACEMENT FUND (CRF) 350 CAPITAL LEASE LIST Actual Budget Estimated Adopted Div. Description 2007 -08 2008 -09 2008 -09 2009 -10 10710 ITS 20070 Animal Services 20230 Operations 20305 Emergency Mgmt. - Admin. 20410 EMS 30010 Public Works Admin. 30110 Streets 30210 Traffic Control 30320 Building Services 50210 Parks 60010 Library 30410 Wtr. Distribution 30510 Wstwtr. Collections 30520 Wstwtr. Treatment 30530 Pollution Control 30610 Construction 32010 Solid Waste Operations 53020 Bayland Island Op. 30710 BAWA Operations IBM RS6000 Servers $ 18,441 $ - $ - $ - Parks & Recreation Software 14,317 - - - Windows IBM Blade Server (pmt. 2 of 3) - 19,538 19,538 19,538 Modular Office Space & Remodel (pmt. 2 of 4) - 33,000 33,000 32,967 Fire Station #I - Reconstruction 56,231 - - - Fire Flash Trailer 11,539 - - - Replacement of Fire Station #5 (pmt. 4 of 7) 140,762 140,762 140,762 140,762 Replace Storage Building (pmt. 1 of 4) - - - 21,416 Ambulance 2004 -05 23,848 23,848 23,848 - Ambulance 2005 -06 (pmt. 5 of 6) 23,319 23,319 23,319 23,319 EKG 8,473 - - - Garage Roof (pmt. 4 of 4) 43,109 32,763 32,763 22,933 Dozer (pmt. 4 of 5) 29,377 29,377 29,377 29,377 Replacement of 1996 Patch Truck (pmt. 1 of 5) - - - 32,354 Bucket Truck (pmt. 4 of 4) 39,067 36,244 36,244 39,912 1/2 Ton Truck (pmt. 1 of 2) - - - 7,283 Replacement of Light Poles 36,270 - - - Groundsmaster Mower 17,566 - - - Arts Center Renovation (pmt. 1 of 4) - - - 12,931 HVAC 3,615 - - - Library Phone Systems 2,750 2,750 2,750 - Library Renovations (pmt 3 of 5) 47,230 57,589 57,589 57,589 Leak Detection Equipment 17,940 - - - 2 1/2 Ton Truck 20,383 20,383 20,383 - Vactor Truck (pmt.2of5) - 61,098 61,098 66,431 112 Ton Truck (pmt. 1 of 2) - - - 11,195 Replacement of 1996 6500 Wash Trailer (pmt. 1 of 4) - - - 27,753 Rehabilitate 1985 Belt Press 14,753 - - - 1/2 Ton Truck 4,164 - - - Excavator 24,225 24,225 24,225 - 2 1/2 Ton Utility Truck (pmt. 2 of 4) - 23,277 23,277 23,276 Picker Truck (pmt. 2 of 4) - 38,794 38,794 38,794 Green Center Renovations (pmt. l of 4) - - - 12,931 2 Ton Truck (pmt. 1 of 5) - - - 25,000 Dredging for Bayland 58,265 - - - Dredging for Bayland 2009 (pmt. 2 of 5) - 41,848 41,848 41,847 BAWA Plant Improvements (pmt. 1 of 6) - - - 71,748 Total for Capital Leases $ 655,644 $ 608,815 $ 608,815 $ 759,356 381 CITY OF BAYTOWN N CAPITAL IMPROVEMENT PROGRAM FUND (CIPF) 351 BUDGET SUMMARY for Fiscal Year 2009 -10 Actual forward Adopted Allocation Estimated forward Allocation Allocation 2007 -08 1 2007 -08 1 2008-09 Adjustments 2008-09 1 2008 -09 2008 -09 2009-1 2009-10 Fund balance - beginning $ 3,835,497 $ 8,908,088 $ 1,382,115 $ 8,908,088 $ 8,908,088 $ 8,003,039 $ 2,537,071 $ 8,003,039 Revenues Interest on Investments 144.785 50.000 50.000 120.000 100.000 100.000 Transfer in for Capital Improvements 726. 056 539. 000 539.000 539.000 539.000 539.000 Transfer in for Hurricane IKE repairs 51000.000 - - Recovery of Damages - 1.046.745 FEMA Reimbursement - 178.611 Contributions 7,200 4.630 - Contributions from Special Districts - 450,000 450.000 450.000 925,000 925,000 Settlement Proceeds 336.963 - 867 Miscellaneous 318.638 265.000 265.000 196.629 26.000 26.000 Total Revenues 6.533.642 854.000 1.304.000 2.536.482 1.590.000 1.590.000 Expenditures Bus Shelters - - 26.000 26.000 CIP Project Management 142,721 158.454 158.454 158.454 291.555 291,555 City Hall Emergency Generator - 235.000 235.000 235.000 - City Hall Expansion FY 05 -07 2,296 - City Hall Expansion FY 2008 4.500 20.500 20.500 20.500 Demolition of Buildings 157,261 - 450.000 450.000 250.000 200.000 300.000 500.000 Demolition -Emerg -Taft Circle Apartments 3.307 - - Demolition- Emerg - Lakeview Apts on Northwood 314,438 - - - - Dicaster Preparation 222.340 222.340 222.340 222.340 Dog Park 86.000 4.010 90.010 90.010 - - Dumpster Enclosures - City Wide - - 100.000 100.000 100.000 100,000 Emergency Operations Center 26,811 237.583 237.583 237,583 237,583 Firefighters Memorial 3,946 91,257 25.000 116.257 111.771 4,486 4,486 Fire Radio Replacement (FCPEMD) - 100.000 100,000 100.000 225.000 325.000 Fire Station #5 - Replacement Bldg 336.963 867 337,830 337,830 337.830 Fire Training Grounds (FPCEMSD) 350,000 350.000 350.000 700.000 1.050.000 General CIPF 476 5,000 5.000 2.000 - 50.000 50,000 Hazard Midigation Grant Match 200.000 250,000 250.000 250.000 250.000 Hurricane IKE -City Repairs 2.039 4.997.961 4.997.961 1.800.000 3.197.961 (3.000.000) 197.961 Hurricane IKE- Transfer Back to General Fund - - - 3.000.000 3.000.000 Hurricane IKE- Reserve Remaining General Fds - - - 1.225.000 1.225.000 Landfill Erosion Control 35,289 1.185229 (300.000) 885,229 721,749 163,480 163,480 Lee Drive Renovation - 42,131 42,131 4.500 37,631 37,631 Median Beautification 11,657 4,843 4,843 4.843 4,843 New Capital Project Initiatives - - 150.000 150.OD0 500.000 500,OD0 Park Impry - Miscellaneous - 21.000 21.000 21,000 21,D00 Public Facilities Repairs 174,069 102.707 50.000 - 152,707 (100.036) 252,743 252,743 Public Works Storage Bldg 95,456 145,044 10.000 155.044 147.583 7,461 7.461 Revitalization of Downtown- Matching Program - 125.000 125,000 125.000 125.000 Signal - Massey Thompkins / Barkuloo 95.595 54,405 54,405 - - Software- Miscellaneous - 44.200 44,200 44.200 44.200 Supplemental for Capital Project - 100.000 30.000 130.000 - 400.000 400.000 Texas Avenue Streetlights - 600 600 6O0 600 Total Expenditures IA61.051 7.525,973 1.263,454 455,477 9.244,904 3,441.531 5.465.968 3.717,555 9.183.523 (5.465,968) (2.127.555) (7.593.523; Excess (deficit) revenues over expenditures 5.072.591 (7,525.973) (409.454) (455.477) (7,940.904) (905,049 $ 2537,071 $ 409,516 $ 409516 Fund balance - ending $ 8,908,088 $ 1582,115 $ 972,661 $ (455,477) $ 967,184 $ 8,003.0391 CITY OF BAYTOWN WATER & SEWER - CAPITAL IMPROVEMENT PROGRAM FUND (CIPF) 527 BUDGET SUMMARY for Fiscal Year 2009 -10 Revenues Interest on Investments Bay Oaks Harbor Assessment FEMA Reimbursement Recovery of Damages Transfer from Water & Sewer Fd for IKE Repairs Total Revenues Expenditures Lift Stations Cabling Street Rehab Phase III - Utility Utility Billing Office Renovations BOH Assmt -Lift Station & Piping Rplcmt BOH Assessment - Restricted BOH - Sewer Sec I BOH - Miscellaneous Repairs Hurricane IKE -W & S Repairs Hurricane IKE - Transfer back to W & S Fund Hurricane IKE- Reserve Remaining W & S Funds New Capital Project Initiatives Total Expenditures Excess (Deficit) Revenues Over Expenditures Fund Balance - Beginning Fund Balance - Ending W 00 W Actual 2007 -08 Carry- Forward 2007 -08 Adopted 2008 -09 1 Adjustments Total Allocation 2008 -09 Estimated 2008 -09 Carry- Forward 2008 -09 New Allocation 2009 -10 Total I Allocation 2009 -10 $ 79,464 $ - $ 50,000 - $ 50,000 $ 60,000 $ - $ 30,000 $ 30,000 12,546 - 30,000 - 30,000 30,000 - 30,000 30,000 - - - - - 102,960 - - - - - - - - 176,968 - - - 2,500,000 - - - - - - - - 2,592,010 - 80,000 - 80,000 369,9281 60,000 60,000 5,895 - - 5,895 - - - - - 764,218 - - 764,218 - 764,218 - 764,218 4,185 60,815 - - 60,815 60,000 815 I - 815 9,512 - - - - - - - - - 2,988 30,000 (32,988) - - - - - - - 27,692 27,692 27,692 - 132,500 132,500 - - 5,296 5,296 5,296 - - - 63,761 2,436,239 - - 2,436,239 356,838 2,079,401 (1,500,000) 579,401 - - - - - 1,500,000 1,500,000 - - - - - 150,000 150,000 - 1,379,287 54,181 - 1,433,468 - 1,433,468 50,000 1,483,468 77,458 4,649,442 84,181 - 4,733,623 449,826 4,277,902 332,500 4,610,402 2,514,552 (4,649,442) (4,181) (4,653,623) (79,898) (4,277,902) (272,500) (4,550,402; 2,139,581 4,654,133 4,691 4,654,133 4,654,133 4,574,235 296,333 4,574,235 $ 4,654,133 $ 4,691 $ 510 $ 510 $ 4,574,235 $ 296,333 $ 23,833 $ 23,833 W CITY OF BAYTOWN WATER & SEWER - IMPACT FEES 529 BUDGET SUMMARY for Fiscal Year 2009 -10 Carry- Total Carry- New Total Actual forward Adopted Adjustments 1 Allocation Estimated forward Allocation Allocation 2007 -08 2007 -08 2008 -09 2008 -09 2008 -09 2008 -09 2008 -09 2009 -10 2009 -10 Revenues Interest on Investments $ 114,161 $ $ 110,000 $ - $ 110,000 $ 70,000 $ - $ 60,000 $ 60,000 Impact Fees 1,294,861 - - - - 800,000 - - - - 60,000 60,000 Total Revenues 1,409,022 - 110,000 - 110,000 870,000 Expenditures N. Main/I -10 Utility Design 77,975 455,540 - - 455,540 455,540 - - - New Capital Project Initiatives - 2,082,027 1,539,684 - 3,621,711 3,621,711 800,000 4,421,711 3,621,711 800,000 4,421,711 Total Expenditures 77,975 2,537,567 1,539,684 - 4,077,251 455,540 Revenues Over (Under) Expenditures 1,331,047 (2,537,567) (1,429,684) (3,967,251) 414,460 (3,621,711) (740,000) (4,361,711 Fund Balance - Beginning 2,685,226 4,016,273 1,478,706 4,016,273 4,016,273 4,430,733 809,022 4,430,733 $ 809,022 $ 69,022 $ 69,022 Fund Balance - Ending $ 4,016,273 $ 1,478,706 $ 49,022 $ 49,022 $4 130,733 CITY OF BAYTOWN BAYLAND ISLAND OPERATIONS FUND 540 BUDGET SUMMARY BY FUND Actual Budget Estimated Adopted 2007 -08 2008 -09 2008 -09 2009 -10 Revenues Lease of Facilities $ 49,499 $ 47,340 $ 6,012 $ 6,012 Interest on Investments 7,099 8,800 2,584 1,200 Miscellaneous Revenues - 5,000 - - Total Revenues 56,598 61,140 8,596 7,212 Expenditures Supplies - 1,100 - 800 Maintenance 14,780 30,420 3,750 15,720 Services 18,292 17,664 16,746 17,781 Total Operating 33,072 49,184 20,496 34,301 Capital Outlay 58,265 86,848 41,848 86,848 Total Expenditures 91,337 136,032 62,344 121,149 Excess (Deficit) Revenues Over Expenditures (34,739) (74,892) (53,748) (113,937) Working Capital - Beginning 232,035 161,158 179,473 125,725 Working Capital - Ending $ 179,473 $ 86,266 $ 125,725 $ 11,788 385 CITY OF BAYTOWN MEDICAL BENEFITS FUND 560 BUDGET SUMMARY BY FUND Actual Budget Estimated Adopted 2007 -08 2008 -09 2008 -09 2009 -10 Revenues 22 200 - 200 Employer Contributions $ 4,486,743 $ 5,175,200 $ 4,724,694 $ 4,903,757 Employer Retiree Contributions 1,196,068 1,224,000 1,244,470 1,254,000 Employee Contributions 1,418,947 1,350,000 1,537,073 1,638,000 Interest Income 113,586 100,000 54,000 50,000 COBRA Insurance 31,385 - 6,029 - Retiree Contributions 347,439 336,000 365,010 364,800 Total Revenues 7,594,168 8,185,200 7,931,276 8,210,557 Expenditures Office Supplies 22 200 - 200 Special Services 98,888 133,900 133,900 133,900 Travel & Reimbursables 2,519 3,800 2,500 3,500 Association Dues 195 200 200 200 Claim Payments 5,842,101 6,600,000 6,600,000 7,200,000 Administrative Fee on Ins. 1,023,437 1,200,000 1,200,000 1,200,000 Flexible Spending 7,564 120,000 - - Medical Services - 21,800 21,800 22,300 Total Expenditures 6,974,726 8,079,900 7,958,400 8,560,100 Excess (Deficit) Revenues Over Expenditures 619,442 105,300 (27,124) (349,543) Working Capital - Beginning 2,188,930 2,512,429 2,808,372 2,781,248 Restricted Reserve - GASB 45 Working Capital - Ending No. of Working Capital Days 386 (267,165) (267,165) $ 2,808,372 $ 2,350,564 $ 2,781,248 $ 2,164,540 147 106 128 92 CITY OF BAYTOWN WORKERS COMPENSATION FUND 561 BUDGET SUMMARY BY FUND Actual Budget Estimated Adopted 2007 -08 2008 -09 2008 -09 2009 -10 Revenues Departmental Billings $ 319,091 $ 374,848 $ 328,970 $ 373,217 Interest Income 51,652 45,000 22,171 16,200 Total Revenues 370,743 419,848 351,141 389,417 Expenditures Personnel Services 66,180 68,336 66,338 68,612 Supplies 8,271 42,873 42,873 42,873 Maintenance - 200 200 200 Services 28,774 36,800 36,200 36,200 Education & Training 2,515 1,500 1,500 1,500 Claim Payments 55,196 485,403 225,000 450,000 Administrative Fee on Ins. 209,301 117,441 68,000 105,696 Capital Outlay 745 - - - Unforeseen/New Initiatives - 50,000 - 50,000 Total Expenditures 370,982 802,553 440,111 755,081 Excess (Deficit) Revenues Over Expenditures (239) (382,705) (88,970) (365,664) Working Capital - Beginning 764,355 613,614 764,116 675,146 Working Capital - Ending $ 764,116 $ 230,909 $ 675,146 $ 309,482 No. of Working Capital Days 752 105 560 150 397 CITY OF BAYTOWN OTHER MISCELLANEOUS FUNDS 388 Balance FY 2009 -10 Balance Fund # Fund Name 10/1/2009 Revenues Appropriations 9/30/2010 201 Municipal Court Special Revenue $ 30,658 $ 166,254 $ 196,912 $ - 203 CCPD (# 1) Capital Projects 99,240 3,600 102,840 - 204 CCPD ( #1) Transitional 31,251 - 31,251 - 209 Parks & Recreation Special Revenue 154,103 31,870 185,973 - 210 Hazmat/Homeland Security 142,452 98,509 240,961 - 224 Photo Signal Enforcement 489,500 1,717,500 2,207,000 - 225 Police Forfeitures 71,065 16,061 87,126 - 226 Family & Youth Programs 649,672 324,833 974,505 - 228 Police Academy 12,833 216,582 229,415 - 231 ODD Trust & Agency 248,860 190,900 439,760 - 233 Justice Assistance Grant - 56,869 56,869 - 234 Recovery Act Fund - 122,816 122,816 - 241 High Intensity Drug Trafficking Area (HIDTA) - 765,802 765,802 - 242 OCU Transitional 33,103 - 33,103 - 266 Library Special Revenue 59,702 99,800 159,502 - 280 Summer Youth Job Program 9,663 90,000 99,663 - 291 Emergency Management/LEPC 52,545 42,710 95,255 - 296 Baytown Nature Center 8,422 59,209 67,631 - 296 Baytown Nature Special Projects 71,495 231,626 303,121 - 298 Wetlands Education and Recreation Center - 244,324 244,324 - 299 Wetlands - Special Projects 151,618 103,921 255,539 - $ 2,316, 182 $ 4,583,186 $ 6,899,368 $ - 388