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_FY 08-09 COB Adopted BudgetCITY OF kYTOWN, TEXAS Annual Program of Services Fiscal Year Endin September 30, 2009 � xirw.bnytown.org CITY OF BAYTOWN ANNUAL PROGRAM OF SERVICES 2008 -09 ADOPTED BUDGET SUBMITTED TO THE MAYOR AND COUNCIL September 22, 2008 Garry Brumback City Manager Robert D. Leiper Deputy City Manager Kevin Troller Assistant City Manager Cynthia Pearson Director of Finance Andrea Deaton Assistant Director of Finance This budget will raise more total property taxes than last year's budget by $2,280,247 (13.84 %) and of that amount $937,714 is tax revenue to be raised from new property added to the tax roll this year. MAP OF THE CITY OF BAYTOWN, TEXAS Major Venues from Baytown, Texas NASA/Johnson Space Center, Houston, Texas -25 minutes Houston, Texas — 30 minutes Hobby Airport, . Houston, Texas —30 minutes Reliant Park, Houston, Texas — 35 minutes Bush Intercontinental Airport, Houston, Texas -45 minutes Galveston, Texas (coastline) — 55 minutes CITY OF BAYTOWN ELECTED OFFICIALS STEPHEN H. DONCARLOS MAYOR LENA R. YEPEZ COUNCIL MEMBER DISTRICT 1 SCOTTSHELEY COUNCIL MEMBER DISTRICT 2 BRANDON CAPETILLO MAYOR PRO TEM DISTRICT 3 TERRY SAIN COUNCIL MEMBER DISTRICT 4 LYNN CASKEY, II COUNCIL MEMBER DISTRICTS DAVID MCCARTNEY COUNCIL MEMBER DISTRICT 6 EMPLOYEE MISSION STATEMENT CITY OF BAYTOWN, TEXAS PRIDE INPUBMSERVICEIS THE CORNERSTONE OF OUR COMMITMENT TO EXCELLENCE We pledge to be responsive to the decisions of our elected officials and to the needs ofour citizens. This will grow through open and effective communication among the council, the citizens, and the employees. We commit ourselves to serving the best interests of the people of our community through courteous and efficient service. We dedicate ourselves to the highest ideals ofhonor and integrity in our relationships with the public. We strive to maintain a progressive, enthusiastic, and creative approach to our work. This is our profession! responsibility. We affirm the dignity and worth ofevery service rendered by city employees. EFFICIENT SERVICE TODAY- ENTHUSLMM FOR TOMORROW iV CITY OF BAYTOWN ORGANIZATION CHART CIl, Cuunell 1 Board. end Cowwbvinne Municipal Court Judge uepnU'UI) ,ptltltul Cly w.oau�r emaa•r Police Fire lnpjneetlne LLI PuLlk Warta r—,. =77-7- Ruwao Rnourte 1'arW 6 RamHw ' I ' Capronl4nlrt'n I I Pu& ll1S 1 1 s,11,3 .1u., 11 N J GOVERNMENT FINANCE OFFICERS ASSOCIATION Distinguished Budget Presentation Award PRIMCMD" City of Baytown Texas For the Fiscal Year Beginning October 1, 2007 The Government Finance Officers Association of the United States and Canada (GFOA) presented a Distinguished Budget Presentation Award to City of Baytown, Texas for its annual budget for the fiscal year beginning October 1, 2007. In order to receive this award, a governmental unit must publish a budget document that meets program criteria as a policy document, as an operations guide, as a financial plan, and as a communications device. This award is valid for a period of one year only. We believe our current budget continues to conform to program requirements, and we are submitting it to GFOA to determine its eligibility for another award r CITY OF BAYTOWN ANNUAL PROGRAM OF SERVICES ADOPTED BUDGET 2008 -09 TABLE OF CONTENTS Pane Map of City of Baytown, Texas ii List of Elected Officials iii Mission Statement iv Organization Chart v GFOA Distinguished Budget Presentation Award vi Table of Contents Reader's Guide Reader's Guide 1 Budget Calendar 5 Overview of the City of Baytown 7 Financial Policies 1 I Budget Glossary 14 Manager's Messa e Manager's Message 23 Major Budget Issues Re ort General Fund 35 General Debt Service Fund 49 Ilotel/Motel Fund 49 Water and Sewer Fund 52 Sanitation Fund 55 Storm Water Utility 56 Central Services 57 Garage Fund 57 Warehouse Operations 58 Funded Supplemental Requests 59 Funded Capital Requests 63 Miscellaneous Information Compensation and Benefits Budget Summary FY2009 71 Baytown 2025 Comprehensive Plan - Annual Report & Strategic Action Plan 74 Unfunded Requests Supplemental Requests - Unfunded 82 Capital Requests - Unfunded 84 Budget Summaries Budget Summary Comparison - Comparison of 2008 Budget to 2009 Adopted 87 Budget Summary Comparison - Consolidated Summary of Fund Balances 88 Summary of All Fund Types - Comparative Schedule of Budgets for 2009 89 Summary ofGovernmental Fund Types - Comparative Schedule of Budgets for 2009 90 Governmental Fund Expenditure Detail for Fiscal Year 2009 91 General Fund - Budget Summary by Fund 95 Assessed Valuation, Estimated Ad Valorem Collections and Ad Valorem Tax Rate Distribution 96 General Debt Service Fund - Budget Summary by Fund 97 Hotel/Motel Fund - Budget Summary by Fund 98 Summary of Proprietary Fund Types - Comparative Schedule of Budgets for 2009 99 Proprietary Fund Expenditure Detail for Fiscal Year 2009 100 Water and Sewer Fund - Budget Summary by Fund 103 Sanitation Fund - Budget Summary by Fund 104 CITY OF BAYTOWN ANNUAL PROGRAM OF SERVICES ADOPTED BUDGET 2008 -09 TABLE OF CONTENTS Paee Stone Water Utility Fund - Budget Summary by Fund 105 Garage Fund - Budget Summary by Fund 106 Warehouse Operations Fund - Budget Summary by Fund 107 General Fund Organization Chart 109 Budget Summary by Fund (Revenues & Expenditures by Type) 110 Budget Summary by Fund (Revenues & Expenditures by Function) III General Fund Revenue Summary 112 Revenue Detail 113 Budget Summary by Department 115 Budget Summary by Account 116 General Fund Program Summaries and Departmental Budgets General Administration 120 Fiscal Operations 122 Legal Services 124 Information Technology Services 126 Planning and Development Services 128 Human Resources 130 City Clerk 133 City Facilities 137 General Overhead 138 Police 140 Fire 144 Emergency Management 149 Emergency Medical Services 152 Public Works Administration 154 Streets and Drainage 156 Traffic Control 159 Engineering 162 Public Health 165 Parks and Recreation 168 Sterling Municipal Library 173 Transfers Out 176 General Debt Service Fund Budget Summary by Fund 177 Assessed Valuation, Estimated Ad Valorem Collections and Ad Valorem Tax Rate Distribution 178 Assessed Valuations, Tax Levy and Collections - Last Ten Fiscal Years 179 General Long Term Debt Principal and Interest Requirements As of October 1, 2008 180 General Long Term Debt Schedule of Fiscal Year 2008 -09 Requirements 181 Statement of Bonded Indebtedness Fiscal Year 2008 -09 182 Hotel/Motel Fund Organization Chan 189 Budget Summary by Fund 190 Program Summary 191 Service Level Budget 192 Budget 2008 -09 Programs 194 85Z aaueu!pip a8ueq,% otea suonaalloQ atseM P!loS £SZ aaueu!prp a8ueyj atea X.,haS pue �ateM OSZ aaueutplp rSnal xey pue area aqt 8tntdopW 6bZ aaueu!pip aseanul xei, Aitadatd aqt 8u!,Cjpea LbZ aaueu!pjp uondopV ta8png saaunulpip SbZ ta8png lava -1 aa!n.taS suo!teladp asnotla�eM bbZ �S.tettttunS we18o� suo!tendp asnotlateM £bZ pun3 ,(q tiemumS ta8png punt suo!lebdp asnotlateM [ bZ ueqa uo!tez!ue81p punk suo!teaadp asnogaaeM 6£7 138png l3va -1 aa!niaS suo!teta(l p a8eae� 8£Z ,tteutumS metBo.tJ suo!tetadp a8eae� L£Z punk �(q tieuttunS ta8png pang 0 8eaet) S£Z ueq:) uo!te•/lueB.tQ puttj a8eaep saaln.ta$ louttta:) Z£Z ta8png lava -1 aalnlaS Atg!tn latch uuotS l £Z faecuumS urel8ad Atl1!1f11ateM uuotS 0£Z Pu:I Aq kmu=S ta8png bZZ >,ey:) ao!lcz!ue8ip punk rylllt[I .tateM uuolS 9ZZ ta8png la^a'I aa!nMS atseM P![oS SZZ tietuwnS utel8aJd atseM PROS bZZ punk Aq AaetuttmS ta8png £ZZ iteilz) uonez!ue81p punk uollntlun$ L[Z salnpat{a$ uo!tez!Uotu�/ lgaQ [!e►aU 91Z sauaS IlV 'tgaQ �an�aS pue latent lxtu!gwo� SlZ stuautannbaa 1gaQ b0-800Z A:iJo ties b 1 Z tnp saalsuet,£ "c 1 Z uo!tatutsuo� ,tttlltfl 60Z suoltutadp �.�tematseM 9pZ suone�adp �teM SOZ peagianp leJaaa� xtMaS put:.tateM ZOZ suo!taapo� pue 8ui[l!fl �t!t!tfl sta8png letuautuedaQ pue saueununS tuel8old pang �MaS pue latent OOZ ttmoaa� �tq tieunlmS b61 tuautuedaQ �Cq tieuiumS ta8png 86l petaQ anuanaa Lb l {uotlautt3 �tq samttpuadxg a8 sanuanag) P�:1 �q ��S taBPnII 9b l (ad�S,l, �tq samttpuadxg a8 sanaanag) ptm� ,(q daetutunS ta8png S6 [ petl� uop�!ue8�p pan3 .ta.Na$ puu aateM 6o-saoz .t�oQnfl a�.caoQd s���na�s ao w�aooxa �dnNNd NMO.I.Adfl �O A.LI� CITY OF BAYTOWN ANNUAL PROGRAM OF SERVICES ADOPTED BUDGET 2008 -09 TABLE OF CONTENTS Paee ISalary Schedules All Funds Summary of Full -time Positions by Department & Fund 261 Schedule of Full -time Budgeted Positions 262 Endnotes for Personnel Changes 272 Grade Structure 2008 -09 279 Salary Schedules 280 Statistical Section Net Assets by Components Last Five Fiscal Years 284 Changes in Net Assets Last Five Fiscal Years 286 Changes in Net Assets Last Five Fiscal Years (Continued) 288 Tax Revenues by Source, Governmental Activities Last Five Fiscal Years 290 Fund Balances, Governmental Funds Last Five Fiscal Years 292 Changes in Fund Balances, Governmental Funds Last Five Fiscal Years 294 Tax Revenues By Source, Governmental Activities Last Five Fiscal Years 296 Assessed Value and Estimated Actual Value of Taxable Property Last Five Fiscal Years 298 Property Tax Rates - Direct and Overlapping Governments Last Ten Fiscal Years 300 Principal Property Taxpayers Current Fiscal Year and Four Years Ago 303 Property Tax Levies and Collections Last Ten Fiscal Years 304 Ratios of Outstanding Debt By Type Last Five Years 306 Ratios of General Bonded Debt Outstanding Last Ten Fiscal Years 308 Direct and Overlapping Governmental Activities Debt As of September 30, 2007 311 Legal Debt Margin Information Last Five Fiscal Years 312 Pledged- Revenues Coverage (Water and Sewer Fund) Last Ten Fiscal Years 314 Demographic and Economic Statistics Last Five Fiscal Years 316 Principal Employers Current Fiscal Year and Four Years Ago 319 Full -Time Equivalent City Government Employees By Function/Program Last Five Fiscal Years 320 Operating Indicators by Function/Program Last Five Fiscal Years 322 Capital Asset Statistics By Function/Program Last Five Fiscal Years 324 Component Units Baytown Area Water Authority Organization Chart 326 Baytown Area Water Authority Board of Directors 327 Baytown Area Water Authority - Manager's Message 328 Baytown Area Water Authority Major Budget Issues 330 Baytown Area Water Authority Budget Summary by Fund 332 BAWA - Capital Improvement Program Fund Budget Summary by Fund 518 333 Baytown Area Water Authority Program Summary 335 Baytown Area Water Authority Service Level Budget 336 Baytown Area Water Authority Revenue Bonds Long Term Debt Amortization Schedules 338 Baytown Area Water Authority Revenue Bonds Detail Debt Amortization Schedules 339 Baytown Area Water Authority Untreated Water Rates & Treated Water Rates 341 Baytown Area Water Authority - City of Houston's Notification of Increased Water Rates 342 Baytown Area Water Authority Ordinance 343 Crime Control and Prevention District (CCPD) Board Members 346 Crime Control and Prevention District (CCPD) Budget Summary by Fund 206 347 Crime Control and Prevention District (CCPD) Base Level Footnotes 348 Crime Control and Prevention District (CCPD) Ordinance 350 Fire Control, Prevention and Emergency Medical Services District (FCPEMSD) Board Members 353 Fire Control, Prevention and Emergency Medical Services District (FCPEMSD) Budget Summary by Fund 207 354 Fire Control, Prevention and Emergency Medical Services District (FCPEMSD) Special District - Fire - 20701 355 CITY OF BAYTOWN ANNUAL PROGRAM OF SERVICES ADOPTED BUDGET 200 8-09 TABLE OF CONTENTS Miscellaneous Funds Overview Page Fire Control, Prevention and Emergency Medical Services District (FCPEMSD) Special District - Fire - 20702 356 Fire Control, Prevention and Emergency Medical Services District (FCPEMSD) 2007 -08 Base Level Footnotes 357 Fire Control, Prevention and Emergency Medical Services District (FCPEMSD) Ordinance 358 Municipal Development District Members 360 Municipal Development District - Managees Message 361 Municipal Development District Major Budget Issues 363 Municipal Development District Program Fund Budget Summary 367 Municipal Development District - Supplemental Information Included for Planning Purposes 369 Municipal Development District Program Fund Budget Summary - Projected Working Capital 370 Municipal Development District Detail Debt Amortization Schedules 372 Municipal Development District Fund Sales Tax Revenue Projections 376 Municipal Development District Resolution 377 Baytown Reinvestment Zone NJ Fund 216 Budget Summary 379 Baytown Reinvestment Zone #I Fund 216 Budget Summary by Fund 381 Capital Improvements Capital Improvement Program Budget Overview 383 FY 2008 -09 Capital Improvement Projects Summary 397 General Capital Improvement Projects Summary - Revised 2007 405 Utility Capital Improvement Projects Summary 406 Municipal Development District (MDD) Budget Summary 408 Miscellaneous Funds Miscellaneous Funds Overview 411 Street Maintenance Tax Fund 211 Budget Summary 416 Community Development Block Grant (CDBG) Fund 270 Budget Summary by Fund 417 Capital Replacement Fund (CRF) 350 Budget Summary 418 Capital Replacement Fund (CRF) 350 - Capital Lease List 419 Capital Improvement Program Fund (CIPF) 351 Budget Summary 420 Water & Sewer - Capital hnprovement Program Fund (CIPF) 527 Budget Summary 421 Water & Sewer - hnpact Fees 529 Budget Summary 422 Bayland Island Operations Fund 540 Budget Summary by Fund 423 Medical Benefits Fund 560 Budget Summary by Fund 424 Workers Compensation Fund 561 Budget Summary by Fund 425 Other Miscellaneous Funds 426 READER'S GUIDE TO THE 2008 -09 ANNUAL PROGRAM OF SERVICES (OPERATING BUDGET) The Reader's Guide provides an overview of the City of Baytown's budget process and budget documents. Also included in this section is a glossary of budget terms. The City of Baytown has prepared a budget designed to meet the highest standards of performance in municipal budgeting. The budget presentation format for division/department summaries has been designed to include program goals, objectives and meaningful workload and productivity measures. Various financial summaries, statistical information and detailed revenue sources are provided to help define the City's goals, purposes and assumptions for projections. The Budget Basis, the Major Budget Documents, the Budget Process and Organization of the Budget itself are described below. BUDGET BASIS Our Budget Process is based on a working capital approach and budgets are adopted on a basis consistent with generally accepted accounting principals. Working capital is defined as the amount by which the total current assets exceed total current liabilities. It is used to balance the budget as long as it does not have a negative impact on that particular fund. Annual appropriated budgets are adopted for the Governmental Funds (i.e., General Fund, General Debt Service Fund and Hotel/Motel Fund) and the Proprietary Funds (i.e., Water and Sewer Fund, Sanitation Fund, Storm Water Utility Fund and Central Services Funds). All annual appropriations lapse at fiscal year end. Project length financial plans are adopted for all capital project funds. ACCOUNTING BASIS The budget for the General, General Debt Service and Hotel/Motel Funds (Governmental) are prepared on the modified accrual basis of accounting. Under this basis of accounting, revenues are recognized when they become both measurable and "available" to finance expenditures of the current period. Expenditures are recognized when the related fund liability is incurred, except for (1) inventories of material and supplies which may be considered expenditures either when purchased or when used; (2) prepaid insurance and similar items which need not be reported; (3) accumulated unpaid vacation, sick pay and other employee benefit amounts which need not be recognized in the current period and (4) principal and interest on long -term debts which are generally recognized when due. All proprietary fund types are accounted for on a flow of economic resources measurement focus and use the accrual basis of accounting. Revenues are recognized when they are earned and expenses are recognized when they are incurred. FINANCIAL STRUCTURE The financial structure of the Budget is organized by funds. The two types of Funds utilized in this budget are Governmental and Proprietary. The specific fiords that make up the Governmental Fund type are General Fund, General Debt Service Fund and Hotel/Motel Fund. The Proprietary Fund types are made up of the Water and Sewer Fund, Sanitation Fund, Storm Water Utility Fund and Central Services Fund (Garage and Warehouse Operations). Each of the above mentioned funds operate separately and independently from one another; therefore, they are budgeted separately and include separate financial statements. A fund is generally defined as a fiscal and accounting entity, which has its own self - balancing set of accounts recording cash and other financial resources, as well as any liabilities or residual equities or balances. Funds are segregated for the purpose of carrying on specific activities or attaining certain objectives in accordance with special regulation restrictions or limitations. MAJOR BUDGET DOCUMENTS The City of Baytown's budget process includes the production of four key documents. It is important to understand the timing and purpose of these documents in order to fully understand the process itself. 1. The Budget Manual - February/Early March Prior to budget development and training of departmental support staff, the Budget Manual is drafted and completed in late February. This document serves as a developmental guide and includes sections on annual budget highlights and specific development instructions, as well as appendices with rate calculations, format examples and supplemental forms. 2. Budget Priorities Through various strategic planning sessions held throughout the year and individual communications to the City Manager, the City Council has provided input concerning the City functional areas and the preferred methods of addressing anticipated revenue shortfalls; operational expenditures related to voter approved referendums; rising health care costs; sewer capacity/compliance issues and water and sewer rate increases. 3. The Proposed Budget - Late July Pursuant to City Charter, the Proposed Budget is required to be submitted to the City Council in late July or "at least sixty (60) days prior to the beginning of each budget year ". (See Article V, Section 41 contained in the City Charter.) This document represents a modified and balanced version of departmental budget READER'S GUIDE (Continued) requests versus projected revenues. The Proposed Budget is a product of policy as proposed by the departmental budget requests and the review of the City Manager and Assistant City Manager. 4. The Adopted Budget - Late September The Adopted Budget represents a modified version of the Proposed Budget after the public hearing and the City Council's review in August and September. Any changes deemed necessary by City Council to funding levels or revenue projections are reflected in the Adopted Budget. Revisions may also be made to reflect any updates to budget information. THE BUDGET PROCESS The City of Baytown uses a hybrid zero- based/program- oriented budgeting process. Each budgeting division/department is given a target or "base level" funding based upon the previous year's funding level which all expenditures must be justified each new fiscal year. With a few exceptions, no new fixed assets or new supplemental program funding requests/positions may be included in base level funding. Any funding request that represents new expenditures and programs, or that is in excess of base level funding, must be submitted as a supplemental program funding request. These supplemental requests may be either a new or enhancement to an existing program for resources, depending upon the budgeting division/department's funding targets. Budget Training for Support Staff /Budget Guideline Review January/February is the time when existing budget guidelines, procedures and forms are reviewed. Changes may be made to the budget process in order to make budget development more efficient and address format requests from staff. More formal budget training is held in March and April. Departmental staff is convened for a review of any changes to the budgetary process. If changes to the process are significant, division managers and department managers are informed via general Budget Office meetings and management discussions in late February. During the training, the staff is informed of budgeting concepts, the budget process and the budget template, as well as given a quick introduction to the City's budget forms. 2. Revenue Projection The budget revenue projection for the new fiscal year begins mid -year of the current fiscal year. The Finance Director makes this projection with the help of department directors and division managers. Projections are based upon consultations with state and local agencies, trend analysis, anticipated changes in the local and regional economy and discussions with directly associated staff members. Although beginning earlier, the budget revenue projection occurs concurrently with departmental budget development and extends until the budget is adopted based upon the receipt of any new information. 3. Proposed Budget Development During the budget development at the division and departmental level, the Budget Office staff works with division/department managers to analyze requests, provide advice and lend assistance. Budget requests are based upon a base level funding, and any additional funding is made in the form of supplemental program funding requests. The program goals, objectives and measures are evaluated during budget development to determine effectiveness of program activities and levels of appropriate funding. 4. Proposed Budget Analysis/Compilation Once division and departmental budget requests are completed, the Budget Office reviews and compiles a preliminary draft of the Proposed Budget in the form of detail workbooks. These workbooks are then submitted to the Director of Finance, City Manager, Deputy City Manager and Assistant City Manager, known as the Budget Review Committee, for review and are referenced during staff budget meetings. After each City department gives a summary budget presentation and answers questions from the Budget Review Committee during staff budget meetings, the funding requests and target levels are reviewed and discussed. Given revenue projections and base level funding requirements, budget programs or supplemental program funding requests are proposed for funding. A total recommended funding level is determined from both base level and supplemental program funding requests proposed. At this time the funding level is weighed against available resources. A tax rate increase may or may not be recommended depending upon program priorities and issues. City Council Budget Study The Major Budget Issues Report is prepared by the City Manager for the Proposed Budget, which highlights and summarizes funding requirements, major changes in programs and alternatives for funding. The Major Budget Issues Report is then reviewed and discussed by the Council during the work sessions. 6. Public Hearing/Budget Adoption A public hearing on the budget and tax rate is held in late August to early September prior to final budget READER'S GUIDE (Continued) consideration. At the public hearing, the citizens or any other individual may make formal comment either for or against the Proposed Budget. The public also has the opportunity to attend City Council budget work sessions. Budget adoption occurs in September after the City Council deliberations and the public hearing. The City Council may take action to modify the Proposed Budget per its discretion. The City Council also adopts a tax rate to support adopted funding levels. Pursuant to City Charter, the Proposed Budget as submitted by the City Manager becomes the Adopted Budget if no action is taken by September 27th. (See Article V, Section 46 contained in the City Charter.) 7. Compilation of Adopted Budget/Budget Maintenance An Adopted Budget is compiled and published during the first months of the new fiscal year. The Adopted Budget in the form of an amended Proposed Budget is available for public inspection in late September. Ledger amounts are prepared for the new fiscal year prior to October 1. Budget Maintenance is a year -round activity of division/department directors and the Budget Office. In addition to spending controls such as appropriation level "lock -out" and position control review, any unbudgeted expenses in the capital appropriation unit require authorization via a budget transfer. Other spending control mechanisms include monthly review of expenditures by the Budget Office. Quarterly budget analysis reports are prepared to present budget versus actual expenditure variances. These reports are reviewed by the staff and the City Council to identify and communicate any major expenditure variances. If necessary, a budget amendment ordinance is adopted based upon the third quarter budget analysis report. DEPARTMENT/DIVISION PROGRAM SUMMARIES Each division within a department is described by narrative information displayed on pages facing resource and expenditure information in order to give the City Council a well- rounded presentation of each division. Program summaries include the following information. Program Description - This section outlines the function and responsibilities performed by the division. It is provided to enable the reader to understand the program elements included in each particular division budget. Major Division Goals - Goals describe the purpose or benefit the division/department plans to provide to the community and/or organizations its serves. Goals identify the end result the division/department desires to achieve with its activities. Goals are often ongoing and may not be achieved in one year. Major Division Objectives - Objectives are quantifiable steps toward accomplishing stated goals. They should have a specific time frame or measurable achievement. Objectives should be able to be reached or completed within the current fiscal year. Objective statements are not required for every activity performed, but should focus on the major steps necessary for achieving established goals. Workload Measures - Workload measures reflect major activities of the division/department. They indicate the amount of work, which has been done in the past and projected workload levels for the current and next year. Workload measures should be able to be tracked with a reasonable amount of time and effort. Expenditures - The summary of expenditures show the category of expenses for each of the division's programs as compared from year to year. OTHER FUNDS The Baytown Area Water Authority (BAWA), Crime Control and Prevention District (CCPD), Fire Control, Prevention and Emergency Medical Services District (FCPEMSD) and Municipal Development District (MDD) included in the Component Unit section are presented for the overall comparability and are not subject to annual appropriation. Other miscellaneous funds are included in the budget to reflect the overall City's operations. BAWA operates under a Board of Directors, which is appointed by the City of Baytown. The City of Baytown exercises oversight authority over the operations of BAWA; as a result, BAWA is reported as a component unit of the City. On May 13, 2006 the citizens voted to create the Baytown CCPD dedicated to crime reduction programs and the adoption of a proposed local sales and use tax at a rate of one - eighth of one percent (118 %). The City Council appoints all members of the governing board of CCPD. On May 13, 2006 the citizens voted to create the Baytown FCPEMSD dedicated to fire safety and emergency medical services and the adoption of a proposed local sales and use tax at a rate of one - eighth of one percent (1/8 %). The City Council appoints all members of the governing board of FCPEMSD. 3 READER'S GUIDE (Continued) The MDD was created to levy and account for the collection of a sales and use tax at the rate of one -half of one percent for the purpose of financing economic development projects that provide economic benefit and diversify the economic base of the community. The boundaries of MDD include the portion of the City that is in Hams County and excludes the portion that is in Chambers County. The City Council appoints all members of the governing board of MDD and approves any debt issued by MDD. 4 The Miscellaneous section consists of various funds designated for a single purpose. The presentation is a matter of information. Authorization is received by a grant, contractual arrangement, legislative requirement or budget appropriation in other funds. CITY BUDGET PRO N 2008 -09 BUDGET PROCESS BUDGET CALENDAR 6A1'7'014� c. DATE DAY ACTION March 1 Saturday City Council Retreat Munch 10 Monday Budget Kickoff Meeting March 10 -May 2 Mon: Fri. Assist Departments with budget preparation March 14 Friday Budget Information on Server March 14 Friday Deadline for Computer Techology and VolP Requests to Dennis Well (ITS) Mar. 13,17,19 & 25 Budget Training at City Hall - Hullum Conference Room at 10 -1 lam March 26 Wednesday Deadline for Vehicle Requests to Jim Pahner (Garage) March 28 Friday Deadline for Departments to review their fee schedules and submit proposed changes to Bern Dobbs March 28 Friday Deadline for requests for grading of new positions and upgrades of existing positions to Carol Flynt (HR) April I 1 Friday Deadline to review Departmental Draft Budgets with Deputy City Manager /Assistant City Manager April IS Friday Deadline for Departments to submit draft copy of Budget Packet to Finance for Review (I Copy) May 2 Friday Finance returns draft budgets to departments May 5 -9 Mon. -Fri. Finance prepares various supporting budget schedules and completes revenue projections May 6 Tuesday Deadline to turn in Departmental Budgets (7 Copies) May 9 Friday Finance meet with City Management to discuss Departmental Budgets and Revenue Projections May 10 Saturday Election Day May 12 -23 Mon. -Fri. Departmental Budget work sessions with City Management May 19 -30 Mon. -Fri. Record budget changes, update Base Level Footnotes and send to departments May 20 Tuesday Council Receives 2009 Budget Survey May 27 -1une 13 Tues.-Fri. City Management review of revised Departmental Budgets June 12 Thursday City Council Budget Survey due June 13 -July 3 Fri. - Thurs. Compile Proposed Budget for City Council June 26 Thursday Work Session to Review Survey Results and Establish Budget Priorities July 11 Friday Administrative Budget Review July 15 Tuesday Noon deadline for final review July 16 Wednesday Deadline to send budget to printer July 23 Wednesday Certified Appraisal Rolls due to City the 25th or as soon thereafter as practicable July 24 Thursday Council Meeting to Submit Proposed Budget to City Council & Schedule Public Hearings, TBA (City of Baytown Charter, Section 41. The City Manager, at least sixty days prior to the beginning of each budget year, shall submit to the council a proposed budget and an explanatory budget message in the form and with the contents provided by sections 50 and 52.) July 24- August 1 Thum.-Fri. Prepare additional schedules as needed for City Council work session August 5 -7 Tues.- Thurs. City Council Budget & Capital Improvement Program (CIP) Work Sessions August 8 -13 Fri. -Wed. Record budget changes initiated by City Council and send to departments August 28 Thursday Public hearing on the Proposed Budget September 22 Monday City Council adopts the 2008 -09 Budget and water and sewer rates adjustments ordinance Sept. 24 -0ct. 31 Wed.-Fri. Finalize budget document schedules for publishing Tax Calendar Dates Dependent on Receipt of Certified Tax Rolls September 22 Monday Certification ofanticipated collection rate by tax collector September 22 Monday Receive 2008 Certified Appraisal Rolls - Harris and Chambers County Appraisal Districts September 22 Monday Submit to City Council the calculation of effective and rollback tax rates September 22 Monday Meeting of City Council to discuss tax rate. (If proposed tax rate exceeds the rollback rate or the effective tax rate, then vote to place a proposal to adopt the rate at future meeting. If motion passes, schedule two public hearings; second hearing may nor be held ealier than the 3rd day after the first hearing:) September 26 Friday Publication of effective and rollback tax rates; schedules and fund balances (GCCISDpublishes) CITY BUDGET N 2008 -09 BUDGET ET PROCESS BUDGET CALENDAR BAYfOWN S DATE DAY ACTION Sept, 26 & 29 Fri. & Mon. Publish notices of the Adopted Budget September 24 Wednesday If proposed tax rate exceeds the rollback rate or the effective tar rate, publish "Notice of Public Hearing on Tax Increase" (19 quarter -page notice) at least seven days before Public Hearings; aim on Website and TV channel (60 second notice runs until 2nd hearing over) FOR FIRST PUBLIC HEARING September 29 Monday If proposed tax rate exceeds the rollback rate or the effective tax rate, publish "Notice of Public Hearings on Tax increase' (1st quarter -page notice) at least seven daps before Public Hearings: also an Website and TV channel (60 second notice runs until 2nd hearing over) FOR SECOND PUBLIC HEARING October 2 Thursday If proposed tax rote exceeds the rollback rate or the affective tax rate, hold tat public hearing on the tax I increase and announce the date, time and place of the meeting at which it will vote on the tax rate (vote .hall be no less than 3 days and no more than 14 days after the second public hearing) October Thursday If proposed tax rate exceeds the rollback rate or the effective tax rate, hold 2nd public hearing on the tax increase (may not be held earlier than the 3rd day after the date of the first hearing) and announce the date, time and place of the meeting at which it will vote on the tax rate (vote, Anil be no less than 3 da\s and no more than 14 days after the second public hearing) October 14 Tuesday Publish "Notice of Vote on Tax Rate" (2nd quarter -page notice); newspaper, web and 60- second notice on TV - after the public hearings and before the meeting scheduled for the vote. October I Wednesday Adopted Budget implemented October 23 Thursday City Council adopts the 2008 -09 tax rate ordinance November 5 Wednesday Budget document printed December Present published copy of budget document to City Council, City Clerk and County Clerk (1) Based upon date of receipt of HCAD certified tall. OVERVIEW OF THE CITY OF BAYTOWN, TEXAS GENERAL INFORMATION The City of Baytown, Texas is the third largest city in the Houston Metropolitan Area. located east of Houston, Baytown is only 20 Im miles from downtown Houston, within 35 minutes of Houston Hobby Airport and within 55 minutes of Houston Intercontinental Airport. Houston is readily accessible via Interstate 10, a major thoroughfare running through the north side of Baytown. The City encompasses an area of 34 square miles with an estimated population of 73,959 for 2008 -09. Baytown boasts a rich environment, history and economic heritage. It is surrounded by six bays and the Houston Ship Channel, which has led not only to the development of a booming petrochemical industry, but also a variety of recreational activities centered around the area's waterways. In the past. Baytown was home to the Karankawa Indians, and some of their artifacts can still be found at the Baytown Nature pt Many historic battles also took k place in the Baytown area including Ore Battle of San Jacinto where Texas won its independence. The City was incorporated January 24, 1948 as a Home Rule City operating under the Council- Manager form of government. The City celebrated its 60a` anniversary of being incorporated as a Home Rule City in January 2008. There were activities and events celebrating the anniversary. The City Council is composed of the Mayor and ., six City Council members. All six of a� the Council members are required to reside within defined districts from which they are elected. The Mayor is elected at large. As a result of a May 13, 2006 Charter election, all City Council positions and the Mayor are elected for three -year staggered terms. Article III, Section 32 of the City Charter requires that the Council appoint a City Manager to act as the chief administrative and executive officer of the City. It is the responsibility of the City Manager to appoint and remove department heads and conduct the general affairs of the City in accordance with the policies of the Council. Summary of Local Economy The City of Baytown in the past five calendar years (2002 — 2007), has experienced more than over $210 million in new commercial development and more than .$225 million in new residential building activity has occurred. This residential trend is continuing with $14 million of the new construction occurring in the fast six monde of calendar year 2008. Commercial renovation and expansion are also strong with $100 million in activity in the past five years. City and Community Initiatives Tire community is proud of its industrial heritage and the many opportunities a strong industrial base provides. City officials, citizen groups, business and industry have a similar vision; to make this community a better place to live, work and raise our children. Some of those effans include: • On May 5, 2001, in the general election, the citizens of the City of Baytown also voted to authorize the creation of the Baytown Municipal Development District (MDD) and the collection of a 'L• cent sale and use tax for tha purpose of financing economic development projects that provide economic benefit and diversify the economic base of the community. The MDD will fund additional economic and public improvements in the amount of $27 million dollars over the next 10 years. Phase one projects, which are planned for dre fast five years, include the areas of economic development initiatives; streets, drainage, sidewalks and signalization improvements; utilities improvements; and parks improvements. Projects planned for the sixth year total approximately $3 million. • The voters approved a charter amendment on May 4, 2002, increasing minimum staffing for the fire department. • The voters approved a street maintenance sales tax in the amount of'/ of 1% on May 15, 2004. In May 2008, the voters approved to continue the street maintenance sales tax. The funds generated by the sales tax will be limited to the maintenance of existing residential streets. Three types of maintenance are planned: concrete street repair, asphalt milling/overlay, chip seal and crack sealing. • On May 13, 2006 the citizens voted to create the Baytown Crime Control and Prevention District dedicated to crime reduction programs and the adoption of a local sales and use tax at a rate of one- eighth of one. percent (1/8 %). • On May 13, 2006 the citizens voted to create the Baytown Fire Control, Prevention, and Emergency Medical Services District dedicated to fire safety and emergency medical services and the adoption of a local sales and use tax at a rate ofone- eighth ofone percent (1 /8 %). • On May 13, 2006 the citizens approved 7 charter amendments approving three -year Council Member terms, new methods for filling vacancies in office, executive sessions, changes for initiative, referendum and recall petitions, and grammatical updates. • With the support of the community, numerous amenities continue to be developed including (1) the Goose Creek Greenbelt Project, which creates a linear park through the heart of the community; (2) The Baytown Nature Center, a 450 acre preserve within the city limits developed from what was known as the Brownwood subdivision that was destroyed by subsidence and Hurricane Alicia, The Nature Center is on The Great Texas Bhding Trail and is best to over 300 different species of buds along with numerous varied" of flora and fauna and (3) The Eddie V. Gray Wetlands Education and Recreation Center, a cooperative effort of the School District, Lee College and the City to provide an opportunity for young and old to learn more about fisheries, wildlife, ecology, etc. • The Neighborhood Protection Division has been reorganized and expanded to provide improved response to appearance issues. They serve as the focal point for numcmus community clean up activities. • Quality of life continues to be a focus for City departments. Projects such as the new walling tail, renovated parking facilities; and a new Spayground at Roseland Park are examples of efforts to make Baytown a better place to call home. • The civil plan review and building permit application process has been improved so that the turn= nd period once again meets our target of 20 days for commercial plans, improving our service to citizens rid developers.. • The City is building a new 4.0 million gallons per day (MGD) sewer treatment plant in the northeast part of the commodity. Estimated cost of the plant is $28,500,000. Construction began in 2006, with completion expected in 2008. The plant's design will allow it to be expanded up to 16MGD to accommodate future growth of Baytown. The plant is being built through a contract between the City and CSA Construction, Inc. Money to build the plant is through a contribution from Municipal Development District, a loan from the Texas Water Development Board and from the sale of certificates of obligation. The loan and certificates of obligation will be repaid from utilities fees and MDD contributions. • Phase I of the expansion of the Baytown Area Water Authority (BAWA) plant is complete. Phase 11 is on hold pending the Texas Commission on Environmental Quality (TCEQ) study w develop new recommendations pertaining to disinfection programs (Ozone). A two year raw water monitoring began in January of 2007 and will be used to determine if ozone should be implemented at the BAWA surface water plant. The effect of the new rules regarding the BAWA Plant and recommendations for implementation will follow the review. Phase III is complete. This included the replacement of equipment that has reached its useful life; pumping improvement to achieve a firm capacity of 26 MOD; and safety improvements. These expansions are required due to growth in and around Baytown. • The City has established Tae Increment Reinvestment Zone (TIRZ) in the Garth Road/San Jacinto Mall area. Two 300 -home subdivisions are under construction and plans include improving the mall and m- establishing it as a regional retail amenity. The mall plan includes public attractions such as public pinatas, fountains and landscaping. Areas within the zone adjacent to the [Hall will be developed with commercial remil and additional residential areas. Two nationally recognized restaurants have developed mall pad sites. • The Grand Parkway is a 170 -mile outer loop planned to serve the regional mobility needs of Houston and seven surrounding counties. It is being developed through a partnership with the Texas Department of Transportation, private landowners, local governments and public interest groups. The Grand Parkway (SH 99) has been divided into nine segments (A -U), each of which is a complete and independently justifiable project. Segment 1 -2, from SH 146 to IH 10 near Baytown will be the second leg of SH 99 constructed. The project was begun in 1991. A DEIS, schematics, and FEIS were prepared. The Record of Decision was signed in August 1998. Currently, the Grand Parkway Association is coordinating the 404 permit with the Corps of Engineers, and working with a title company to finalize R.O.W. donations. TxDOT is designing SH 99 from Spur 55 at FM 1405 east and north to IH 10. • The Baytown City Council approved ordinance number 9854 on August 26, 2004, which establishes impact fees to ensure the provision of adequate facilities to serve new development in the service area by requiring each such development to pay its pro ate share of the cost of water and wastewater capital improvements necessitated by and attributable to such new development. a The City bas initiated numerous ordinances (Sign/Billboards, Sexually Oriented Business, Landscaping, Gated Communities, etc.) that improve the livability and visual appearance of the community. • Baytown has been recognized by several organizations and agencies by being the recipient of the following; o Chevron Conservation Award 0 2002 Gulf of Mexico Program Award o Toms Environmental Excellence Award 0 2003 Government Program First Place Award, 2006 Government Program, Project First Place Awards by Keep Texas Beautiful 2007 and 2007 Government Award for the City of Baytown Community Service Station by Keep Texas Beautiful Government Award 0 2007 Coalition of Recreational Trails Annual Achievement Award for Maintenance and Rehabilitation of Cary Bayou Trail 0 2006 Texas Recreation and Parks Society, Region IV Excellence in Programming Award for Baytown Nature Center Tyke Hyke Program 0 2005 TRAPS Amateur Athletic Federation — Young Professional of the Year — Kylie Duchie, Superintendent of Recreation 0 2004 Texas Recreation and Parks Society, Region N — Excellence In Programming for the Wetlands Ecology Program o Coastal America - 2003 Coastal America Spirit Award o 2003 Texas Recreation and Parks Society, Region N — Park Development Award for the Gator World Exhibit at the Wetlands Center The City of Baytown and its citizens share a vision of what this community can be. The decision was made several years ago to improve our quality of and the information above i an example s le of the commitment that has been nmde. Major Industries' Effect on the City's Economy The City has created, within its extraterritorial jurisdiction, three Industrial Districts. The City has annexed a portion of each industry located within the Industrial Districts and has entered into contracts with each such industry. The contracts specify payments to be made to the City in lieu of ad valorem taxes in exchange for the City not annexing the industry during the seven-year terms of the contracts. The series of contract renewals began in 2003 with an effective date of tax year 2002. The existing contracts that have not come up for renewal compute the payments as follows: Each Industrial District payment is based upon forty to fifty. percent (40 % -50 %) of the fair market value of the industry within tie City limits and extraterritorial jurisdiction of the City, as determined by the Industrial Appraisal Review Board, times the current tax rote minus the amount paid by the industry to the City as taxes on that portion of the industry within die City limits. The new contract payments are calculated m follows: Each Industrial District payment is based upon filly to sixty percent (50%-600/) of the fair market value of the industry within the City limits and extraterritorial jurisdiction of the City, as determined by the Industrial Appraisal Review Board times the current tax rate minus the amount paid by the industry to the City as taxes on that portion of the industry within the City limits. The contract has a here year of 2002 or the lams[ certified value whichever is greater. Any future value increases over that base year value are excluded from the payment calculation. In addition, any value decreases are not considered in the payment calculation. The City's strong industrial = base provides the foundation for stable economic conditions necessary for maintaining a healthy, vibrant economy. The cornerstones of Baytown's industrial development are three world - recognized crudes consisting of ExxonMobil, Bayer and Chevron Phillips. The FxxonMobit Baytown Complex is one of the largest integrated and most technologically advanced petroleum and petrochemical complexes in the world. Founded in 1919, ExxonMobil's Baytown, Texas complex is located on approximately 3,400 acres along the Houston Ship Channel. The Baytown complex is comprised of three manufacturing sites (a refinery, a chemical plant and an olefins plant), the Chemical Companys Technology and Engineering Complex and a regional downstream engineering office. The Baytown complex is staffed by approximately 3,340 ExxonMobil employees and 1.349 contract personnel, who manage the businesses and operate and maintain the manufacturing facilities on a 24 -hour, year -round basis. The Baytown Refinery is fully integrated with the Chemical and Olefins plants, and is a major source of petrochemical feedstocks for these plants. The Baytown Refinery is the largest refinery in the United States, with a crude oil capacity of 563,000 barrels per day. The Baytown Refinery has the flexibility to process heavy, high - sulfur and - metal crudes into a full range of petroleum products, including motor gasoline, jet and diesel fuels, heating oil and coke. The Baytown Chemical Plant produces more than 7.2 billion pounds of petrochemical products each year through its three EnortMobil Chemical manufacturing groups. These are used in everyday products such as polyester fabric and plastic bottles, packaging and appliance parts. The Baytown Olefins Plant (BOP) is adjacent to the Baytown Refinery and Chemical Plant. The plant produces 6 billion pounds of the world's most widely used primary petrochemicals — ethylene, propylene and butadiene — and is feedstock flexible. These we used in everyday products such as disposable diapers, automobile parts, safety gear and medical supplies and garments. It is one of the largest ethylene plants in the world. Baytown Olefns Plant also houses most of the cogeneration facilities that produce all of the power and sterna required to operate the ExxoriMobil Baytown complex. Total cogeneration capacity is approximately about 500 megawatts. The Baytown Technology and Engineering Complex provides worldwide research and development support to ExxonMobil Chemical's eleven global business groups, and houses Chemical's global manufacturing and engineering organbations. Over 1,300 of ExxonMobil's employees volunteer around Baytown annually. Then contributions along with annuitants and the ExxonMobil Foundation total over $1.3 million to United Way agencies in Baytown. In the Baytown area, over $1 million was contributed in community relations programs, which focus on education, environment and health.. This contribution also includes $75,000 for the Mayor and ExxonMobil Green Team Summer Work Program. Another industrial corporate citizens' presence in Baytown, the Bayer Baytown Industrial Park, is distinguished by steady expansion. Strategically positioned along Cedar Bayou for barge access, the Baytown plant is located on 1,688 acres, of which 35 percent is developed and employs approximately 2,000 people, including permanent contractors. Since 1971, when the first polyurethane unit started up, the site has grown more than tan -fold Over the last tan years, Bayer Corporation has invested over $1.3 billion, by far the single largest capital investment within Bayer worldwide. Guest facilities (Flexion (Borden), Calpine Construction Finance Corporation (Baytown Energy Center), First Chemical, El Dorado Nitrogen, and Texas Brine) have been invited to join Bayer's industrial park site to provide strategic raw materials and energy for Bayer's consumption. Today, Baytown is the largest of Bayees U.S. chemicals operations, home to three active business groups — Bayer Polymers, Bayer Chemicals and Bayer Corporate and Business Services. Bayer Technology Services occupies a newly constructed headquarters at Baytown to serve the Bayer businesses in the Americas. A new gulf coast distribution center opened mid 2003 to consolidate Bayer's growing shipments and is adjacent to the manufacturing operations. Chevron Phillips Chemical Company LLC (Chevron Phillips Chemical), with its affiliates, is one of the world's top producers of claims and polyolelms and a leading supplier of aromatics, alpha olefins, styrenes, specialty chemicals, piping and proprietary plastics. The company has total assets of almost $7 billion and is owned . equally by Chevron Corporation and ConocoPhillips. Located in Baytown, Texas, Chevron Phillips. Chemical's Cedar Bayou Chemical Plant is the largest of the company's domestic manufacturing facilities with approximately 592 employees and approximately 350 contract employees, The Cedar Bayou Plant is an integrated olefins chemical complex that (1) manufactures ethylene and propylene from light hydrocarbons, natural gas liquids and refinery feedstocks; and (2) upgrades its ethylene product into alpha olefins and polyethylene resins. The Cedar Bayou Plant consists of 10 approximately 1,200 acres with 650 of those developed to date. The "Houston Business Journal" in its February 3, 2000, issue, listed Cedar Crossing Business Park located in the extraterritorial jurisdiction of Baytown - Chambers County, as the largest industrial park in the Houston area. USX Realty Development is developing . the park The Texas Department of Economic Development has Identified Cedar Crossing as the prime industrial site in the Texas Gulf Coast region. As a planned industrial park, its primary uses are industrial, manufacturing warehousing and distribution. Amenities include water, mil and highway transportation, on -site feedstock pipeline and abundant surface water for process operations. Companies such as Andal Steel from India and Samson Controls of Germany as well as numerous others occupy the site. A recent addition to the industrial park includes a 750,000 square foot Home Depot regional distribution warehouse with 300 new jobs. The possibility exists form expansion to more than double the size and employment at this facility. One of the largest Super Wal-Mart stores in Texas opened in July 2001 at Garth and Lynchburg -Cedar Bayou Road with one- quarter of a million square feet in sates area. In 2005, the company also built and operates a massive distribution center in the Cedar Crossing Business Park. It is a 2 million square -foot distribution center on a 296 -acre sim which employs between 300 and 400 people. City Outlook On May 22, 2007 City Council adopted the Baytown 2025 Comprehensive Plan. The Baytown 2025 Comprehensive Plan is an official public document that acts as a general guide for how the City should grow and operate over the next 20 years. The Comprehensive Plan plays many important roles in shaping the future of the community by the following: • Serving as a. general "blueprint" for fumre development (and redevelopment) in and around Baytown with an emphasis on improving the community's desirability as a place to live, work, play and shop; • Documenting the character of the community, as well as anticipated issues, trends, opportunities, and challenges facing the City; • Providing a common vision supported by a series of goals and objectives for the next 20 years; • Defining policies to guide dally decision- making regarding Baytown's physical and economic growth; and • Establishing a core set of strategies for aggressive implementation that emphasizes action and results. CITY OF BAYTOWN FINANCIAL POLICIES BUDGET ADMINISTRATION AND DEVELOPMENT INTRODUCTION The City of Baytown, Texas financial policies set forth the basic framework for the fiscal management of the City. These policies were developed within the guidelines established by the applicable provisions of the Texas Local Government Code and the Charter of the City of Baytown, Texas. They are intended to assist the City Council, management and staff in evaluating current activities and proposals for future programs. The policies are to be reviewed on an annual basis and modified to accommodate changes in circumstances or condition. 401 BUDGET PERIOD 401.1 Establishment of Fiscal Year. The City of Baytown's fiscal year shall begin on October 1 and end on September 30. (City of Baytown Charter, Article V, Section 40) 401.2 AApropriation lapse at end of year. All appropriations shall lapse at the end of the budget year to the extent that they shall not have been expended or lawfully encumbered. (City of Baytown Charter, Article VII, Section 70) 402 BUDGET PROCESS 402.1 Determining Priorities. The budget shall provide a complete financial plan for the fiscal year, and the budget shall be prepared on the basis of policy priorities. 402.2 Bud eg t Prepared from Departmental Request. The City of Baytown departments shall prepare budgetary decision packages in a manner directed by the City Manager. Department directors shall indicate funding priorities. 402.3 Deadline for Budget Submission. "At least (60) days before the end of each fiscal year, City Manager shall submit to the Council a proposed budget for the ensuing fiscal year." (City of Baytown Charter, Article V, Section 41) 402.4 Public Hearing on Budget Submission. "The Council, after giving at least seven (7) days' notice of publication in the official newspaper of the City, shall hold a public hearing on the proposed budget, at which all interested persons shall be given an opportunity to be heard for or against any item thereof." (City of Baytown Charter, Article V, Section 41) 402.5 Truth in Taxation. Budget development procedures will be in conformance with the State law outlined in the Truth in Taxation process. In the event of a tax increase, two notices will be given and a public hearing held in conformance to this State law. 403 BUDGET ADMINISTRATION 403.1 Balanced Budget Required. The City of Baytown will develop balanced budgets in which current resources (current revenues plus fund balance) will equal or exceed current expenditures. The City will avoid budgetary procedures that balance the budget at the expense of meeting future year's expenses, such as: postponing expenditures, accruing future year's revenues, or rolling over short-term debt. The budget will provide for adequate maintenance and replacement of capital plant and equipment. 403.2 Funding of Current Expenditures with Current Revenues. The budget will assure that current expenditures are funded with current revenues. Current operating expenses will not be capitalized or funded through the use of long- term debt. 403.3 Use of Non - Recurring Resources. The City Of Baytown will use non - recurring resources to fund non - recurring expenditures. 403.4 Performance Measures and Productivity Indicators. An annual budget where possible will utilize performance measures and productivity indicators. 403.5 Department Budget Reporting. Regular reporting on budgetary status will be provided. 404 REVENUE POLICIES 404.1 Revenue Goal. The City will try to maintain a diversified and stable revenue system to protect itself from short run fluctuations in any individual revenue source. 404.2 Development of Revenue Proiection. The City will estimate its annual revenues using an objective analytical process. 11 CITY OF BAYTOWN FINANCIAL POLICIES BUDGET ADMINISTRATION AND DEVELOPMENT 404.3 User Charges and Fees Required. User charges and fees will be established at levels related to cost of providing the services. The City will periodically revise user fees when necessary to adjust for inflation, program changes and policy changes. 404.4 For Enterprise Funds, the City shall establish user fees and charges that fully support the total direct and indirect cost of the activity. Indirect costs include the cost of administration borne by other operating funds. 404.5 For programs within the General Fund, the City shall establish and maintain fees for whose cost activities are to be supported by the user. For each supported activity, the City shall establish the level of support necessary. The fees shall be reviewed and adjusted when necessary to maintain the proper level. 404.6 Tax Collection. The City will follow an aggressive policy of collecting property tax revenues. 404.7 Tax Assessment. The City will monitor the appraisal procedures of the Hams & Chambers County Tax Appraisal Districts and provide necessary input to assure that sound appraisal procedures are maintained. Property will be assessed at 100% of full market value. 405 BUDGET AMENDMENT AND MODIFICATION 405.1 Adoption of Budget. "The budget shall be finally adopted by the favorable votes of at least a majority of all members of the council not later than the twenty- seventh day of the last month of the fiscal year. Should the Council take no final action not later than the twenty- seventh day of the last month of the fiscal year, the budget as submitted by the City Manager shall be deemed to have been finally adopted by the Council." (City of Baytown Charter, Article V, Section 46) 405.2 Budget, a Public Record. The budget, budget message and all supporting schedules shall be a public record in the office of the City Clerk open to public inspection. Sufficient copies of the final budget shall be available for the use of all offices, departments and agencies, and for the use of interested persons and civic organizations. (City of Baytown Charter, Article V, Section 47) 405.3 Authority to Transfer Appropriations within a Department. Office, or Agency. "The City Manager may at any time transfer any unencumbered appropriation balance or portion thereof between general classifications of expenditures within an office, department or agency." (City of Baytown Charter, Article VII, Section 68) 405.4 Authority to Transfer Appropriations Between Departments or Agencies. "At the request of the City Manager and within the last three (3) months of the budget year, the Council may by resolution transfer any unencumbered appropriation balance or portion thereof from one office, department or agency to another." (City of Baytown Charter, Article VII, Section 68) 405.5 Amending the Budget. In case of grave public necessity, emergency expenditures to meet unusual and unforeseen condition, which could not by diligent thought and attention have been included in the original budget, may be authorized by the Council as an amendment to the original budget. In every case where such amendment is made, a copy of the ordinance adopting the amendment shall be filed with the City Clerk, published in the next issue of the official newspaper of the City, and attached to the budget originally adopted. 405.6 Authority to Reduce Annrouriations. The City Manager may at any time reduce appropriations for a department, office or agency. 406 RESERVE POLICY 406.1 Undesignated Reserved Fund Balance. The City will establish a budgeted reserve to provide expenditures of a non- recurring nature, or to meet unexpected increases in service delivery cost. End of year fund balances will be sufficient to provide working capital for the various funds that will assure positive cash balance at all times during the year, and/or the fiord balance will provide for seventy (70) to eighty (80) days working capital. The risk management funds for workers compensation and health benefits will provide for ninety (90) to one hundred - twenty (120) days. 407 DEBT POLICY :�] 407.1 Debt Policy. The objectives of the debt management policies is to maintain the City's ability to incur present and future debt at minimal interest rates in amounts needed for infrastructure and economic development of the City without endangering the City's ability to finance essential City services. Debt financing may include, but is not 12 limited to, general obligation bonds, revenue bonds, certificate of obligation and lease /purchase agreements. The CITY OF BAYTOWN FINANCIAL POLICIES BUDGET ADMINISTRATION AND DEVELOPMENT underlying asset that is being financed should have a longer life than the maturity schedule of the debt issued for the financing of the asset. Since issuing debt costs more to the entity than purchasing assets outright, the use of financing will be carefully evaluated to ensure the benefits, tangible and/or intangible, derived from financing exceed the related financing costs. 407.2 Debt Limits. The City operates under a Home Rule Charter that limits the maximum tax rate, for all City Purposes, to $2.50 per $100 assessed valuation. Article XI, Section 5, of the Texas Constitution, provides for an overall limitation for Home Rule Cities of $2.50 per $100 assessed valuation. The Attorney General of Texas follows a policy, with respect to Home Rule Cities which have such a $2.50 limitation, of approving ad valorem tax bonds only to the extent that all of such city's ad valorem tax debt can be serviced by a tax rate of $1.50 at 90% collection. (See Statistical Section Tab for Computation of Legal Debt Margin.) 408 CAPITAL POLICY 408.1 Capitalization of an Item. An item is capitalized when it is recorded as a fixed asset and the acquisition cost is charge to a capital account. 408.2 Capital Assets. It includes property, plant, equipment and infrastructure. Capital assets are defined as assets with an initial cost of more than $5,000 and useful life of more than one year is to be capitalized. 408.3 Capitalization Policv. Any item or group of identical items with an acquisition cost of S5,000 or more and a useful life of more than one year is to be capitalized. Acquisition cost includes the purchase price, transportation costs and/or installation. Any item or group of items with an acquisition cost of less than $5,000 or a useful life of less than one year is not to be capitalized. Its acquisition cost should be charged to an operating expense. Capital Projects are capitalized if it is new construction or if it extends the useful life of an existing fixed asset. 409 CAPITAL IMPROVEMENT POLICY 409.1 Capital Proiect or "Project ". (a) Any physical public betterment or improvement and any preliminary studies and surveys relative thereto; (b) the acquisition of property of a permanent nature; (c) the purchase of equipment for any public betterment or improvement when first erected or acquired. City of Baytown Charter, Article VI, (Section 56) 409.2 Power to Incur Indebtedness by Issuing Bonds and Notes. The City may incur indebtedness by issuing its negotiable bonds, and notes in anticipation of bonds, pursuant to the City Charter, to finance any capital project which it may lawfully construct or acquire, or for any legitimate public purpose. (City of Baytown Charter, Article VI, Section 57) 409.3 Bond Ordinance, Vote Required. The City shall authorize the issuance of bonds by a "Bond Ordinance" passed by the affirmative votes of the majority of all members of its council. Revenue bonds may be issued by the council under the authority of Articles 1111 -1118, Revised Civil Statutes of Texas, 1925, as amended, and all other applicable provisions of law. The issuance of tax bonds must be approved by a majority of the qualified voters who are property tax payers voting at an election called for that purpose. (City of Baytown Charter, Article VI, Section 58) 13 CITY OF BAYTOWN, TEXAS ANNUAL PROGRAM OF SERVICES BUDGET GLOSSARY The Annual Budget contains specialized and technical terminology that is unique to public finance and budgeting. To assist the reader of the Annual Budget document in understanding these terms, a budget glossary has been included in the document. Accrual Basis. The basis of accounting under which transactions are recognized when they occur, regardless of the timing of related cash flows. Accrued Expenses. Expenses incurred but not due until a later date. Administrative Transfer. An interfund transfer designed to recover expenditures incurred or conducted in behalf of other funds. Ad Valorem Taxes. (Current) All property (real, personal, mixed, tangible, intangible, annexations, additions, and improvements to property) located within the taxing unit's jurisdiction, which are subject to taxation and valued on January 1 of the current budget year. Each year, by ordinance, the City Council exempts taxes on automobiles and other items from the tax levy. Following the final passage of the appropriations ordinance, City Council sets the tax rate and levy for the fiscal year beginning October 1 and continuing through the following September 30th. Ad Valorem Taxes. (Delinquent) All taxes are due on receipt of bill and are delinquent if not paid before February 1 of the fiscal year in which it is imposed, except when the taxing unit postpones the delinquency date due to late mail out of tax bills. Ad Valorem Taxes. (Penalty) A delinquent tax incurs a penalty of six (6 %) percent of the amount of the tax for the first calendar month it is delinquent, plus one (1 %) percent for each additional month or portion of the month the tax remains unpaid prior to July 1 of the year in which it becomes delinquent. However, the delinquent tax on July 1 incurs a total penalty of twelve (12 %) percent of the amount of the delinquent tax without regard to the number of months the tax has been delinquent. Ad Valorem Taxes. (Interest) A delinquent tax incurs interest of one (1 %) percent of the amount of tax for the first calendar month it is delinquent, plus one (1 %) percent for each additional month or portion of the month the tax remains unpaid. Appropriation. A legal authorization granted by a legislative body to make expenditures and to incur obligations for specific purposes. Appropriation Ordinance The official enactment by the City Council to establish legal authority for City officials to obligate and expend resources. Asset Property owned by the City for which a monetary value has been established. Assessed Valuation. A value that is established for real or personal property for use as a basis for levying property taxes. (Note: Property values are established by the Hands County Appraisal District.) Basis of Accounting. Refers to when revenues, expenses, expenditures and transfers are recognized and reported. The budgetary basis accounting for all the funds is modified accrual. For GAAP purposes, the basis of accounting is accrual for all Enterprise Funds and Internal Service Funds, while the modified accrual basis is used for the General Fund and Special Revenue Funds. Baytown Area Water Authority (BA WA). A water authority created by Texas Legislature to purchase and distribute surface and/or underground supplies for the City and surrounding communities. The City accounts for approximately 90% of BAWA's annual sales. BAWA is considered a component unit of the City of Baytown. 14 CITY OF BAYTOWN, TEXAS ANNUAL PROGRAM OF SERVICES Bond A written promise to pay a sum of money on a specific date at a specified interest rate. The interest payments and the repayment of the principal are detailed in a bond ordinance. The most common types of bonds are general obligation and revenue bonds. These are most frequently used for construction of large capital projects, such as buildings, streets and bridges. Budget A plan of financial operation embodying an estimate of proposed expenditures for a given period and the proposed means of financing them. Used without any modifier, the term usually indicates a financial plan for a single fiscal year. In practice, the term "budget" is used in two senses. In one sense, it designates the financial plan presented to the appropriating body for adoption and, in the other, designates the plan finally approved by that body. It is usually necessary to specify whether the budget under consideration is preliminary and tentative or whether the appropriating body has approved it. Budget Adjustments. A legal procedure utilized by the City staff and City Council to revise a budget appropriation. The City of Baytown's City Charter requires City Council approval through the adoption of a supplemental appropriation ordinance (which specifies both the source of revenue and the appropriate expenditure account) for any inter- departmental or inter -fund adjustments. City staff has the prerogative to adjust expenditures within a departmental budget. Budget Calendar. The schedule of key dates or milestones, which the City departments follow in the preparation, adoption, and administration of the budget. Budget Document The instrument used by the budget - making authority to present a comprehensive financial program to the City Council. Budget Message. The opening section of the budget, which provides the City Council and the public with a general summary of the most important aspects of the budget, changes from the current and previous fiscal years, and the views and recommendations of the City Manager. Budgetary Basis. The basis of accounting used to estimate financing sources and used in the budget. Budgeted Funds. Funds that are planned for certain uses but have not been formally or legally appropriated by the legislative body. The budget document that is submitted for Council approval is composed of budgeted funds. CAFR. The Comprehensive Annual Financial Report. Capital Outlay. Expenditures for the acquisition of fixed assets which by definition have a useful life of more than one year and purchase price at least $5,000. Included in this category is the cost of land, buildings, permanent improvements, machinery, large tools, rolling and stationary equipment. CapitabMajor Project Frpenditure/Expense. An expenditure /expense that results in the acquisition or addition of a fixed asset or the improvement to an existing fixed asset. Capital Improvements Program Fund (CIPF). A plan for capital expenditures to be incurred each year over a fixed period of several future years setting forth each capital project, identifying the expected beginning and ending date for each project, the amount and the method of financing. Cash Basis. A basis of accounting under which transactions are recognized only when cash changes hands. Cash Management The management of cash necessary to pay for government services while investing temporary cash excesses in order to earn interest revenue. Cash management refers to the activities of forecasting the inflows and outflows of cash, mobilizing cash to improve its availability for investment, establishing and maintaining banking relationships, and investing fimds in order to achieve the highest interest and return available for temporary cash balances. 15 CITY OF BAYTOWN, TEXAS ANNUAL PROGRAM OF SERVICES Central Services - Garage Fund To account for the cost of operating and maintaining vehicles and other equipment used by City departments. Service charges are billed to departments on a monthly basis to cover all expenses of the fund. Central Services - Warehouse Operations Fund To account for the supplies, materials and fuel inventories and to take advantage of volume purchasing. Inventories used are allocated respectively to departments on a monthly basis to cover inventory cost. Contingency. A budgetary reserve set aside for emergencies or unforeseen expenditures. Cost (1) The amount of money or other consideration exchanged for property or services. (2) Expense. Cost Accounting. That method of accounting, which provides for assembling and recording of all the elements of cost incurred to accomplish a purpose, to carry on an activity or operations, or to complete a unit of work or a specific job. Crime Control and Prevention District Fund This fund was created through enabling State legislation and a vote of the citizens of Baytown. The election established a'' /z percent sales tax on retail items for an initial five -year period. The District was established to provide funding for public safety within the City of Baytown. The District has their own governing Board of Directors that monitor progress through quarterly and annual reports. At the end of the five -year period another election must be held to affirm or repeal the additional sales tax. Current Taxe& Taxes that are levied and due within one year. Debt Services. The City's obligation to pay the principal and interest of all bonds and other debt instruments according to a pre- determined payment schedule. Deficit (1) The excess of the liabilities of a fund over its assets. (2) The excess of expenditures over revenues during an accounting period; or, in the case of proprietary funds, the excess of expense over income during an accounting period. Delinquent Taxes. Taxes that remains unpaid on and after the date on which a penalty for non - payment is attached. Department An administrative segment of the City, which indicates management responsibility for an operation, or a group of related activities within a functional area. Departments are the basic units of the budget. Depreciation. The process of estimating and recording the lost usefulness, expired useful life or diminution of service from a fixed asset that cannot or will not be restored by repair and will be replaced. The cost of the fixed asset's lost usefulness is the depreciation or the cost to reserve in order to replace the item at the end of its useful life. Encumbrances. Commitments related to unperformed (executory) contracts for goods or services. Expenditure. The outflow of funds paid or to be paid for an asset or goods and services obtained regardless of when the expense is actually paid. This term applies to all funds. Note: An encumbrance is not an expenditure. An encumbrance reserves funds to be expended. Expenses. Charges incurred (whether paid immediately or unpaid) for operation, maintenance, interest and other charges. Enterprise Fund A fund established to account for operations (a) that are financed and operated in a manner similar to private business enterprises —where the intent of the governing body is that the costs (expenses, including depreciation) of providing goods or services to the general public on a continuing basis be financed or recovered primarily through user charges; or (b) where the governing body has decided that periodic determination of revenues earned, expenses incurred, and/or net income is appropriate for capital maintenance, public policy, management control, accountability, or other purposes. Examples of Enterprise Funds are water, sewer, and sanitation, utilities, Bayland Island and Baytown Area Water Authority. Fiscal Year. The time period designated by the City which is signifying the beginning and ending period for recording financial transactions. The City of Baytown has specified October 1 to September 30 as its fiscal year. 16 CITY OF BAYTOWN, TEXAS ANNUAL PROGRAM OF SERVICES Fixed Assets. Assets of a long -term character which are intended to continue to be held or used, such as land, buildings, improvements other than buildings, machinery and equipment. Franchise Tax A charge paid for the use of City streets and public right of way and is in lieu of all other municipal charges, fees, street rentals, pipe taxes or rentals, easement or other like franchise taxes, inspections fees, and/or charges of every kind except only Ad Valorem and special assessment taxes for public improvements (e.g., gas, telephone, and cable tv). Fund An accounting entity that has a set of self - balancing accounts and records all financial transactions for specific activities or government functions. Eight commonly used funds in public accounting are: general fund, special revenue funds, debt service funds, capital project funds, enterprise funds, trust and agency funds, internal service funds and special assessment funds. Fund Balance. The excess of assets over liabilities. Also known as surplus funds. Furniture & Equipment < $5,000. The purchase of furniture or equipment less than $5,000. General Debt Service Fund A fund established to account for the City's obligation to pay the principal and interest of all bonds and other debt instruments according to a pre- determined payment schedule. General Fund The fund used to account for all financial resources except those required to be accounted for in another fund. General Obligation Bonds. Bonds that finance a variety of public projects such as streets, buildings, and improvements. The repayment of these bonds is usually made from property taxes and is backed by the full faith and credit of the issuing government. Generally Accepted Accounting Principles (GAAP). Uniform minimum standards of and guidelines to financial accounting and reporting. They govern the form and content of the basic financial statements of an entity. They encompass the conventions, rules, and procedures necessary to define accepted accounting practice at a particular time. They include not only broad guidelines of general application, but also detailed practices and procedures. They provide a standard by which to measure financial presentations. Grants. Contributions or gifts of cash or other assets from another government to be used or expended for a specified purpose, activity, or facility. Goals A purpose or benefit the department plans to provide to the community and/or organizations. Goals identify the end result the organization desires to achieve with its activities. Some of the goals are ongoing and may not be achieved in one year. Governmental Funds Funds through which most governmental functions of the City are financed. The acquisition, use and balances of the City's expendable financial resources and the related liabilities (except those accounted for in Proprietary Funds) are accounted for in the Governmental Funds. Harris County Appraisal District (HCAD). Responsible for local property tax appraisal and exemption administration for nearly 500 jurisdictions (taxing units) in America's third most populous county, Harris County. HoteUMotel Fund Fund to account for the accumulation of resources from the Hotel/Motel Tax assessment levied by the City. These monies are to be spent to promote the progress, development or growth of the City within the guidelines set forth on disposition of revenues collected under the authority of the Texas Hotel Occupancy Tax Act (Article 1269; Vernon's Texas Civil Statutes.) Hotel/Motel Tam A tax levied upon the cost of occupancy of any room or space furnished by any hotel where such costs of occupancy are at the rate of two ($2.00) dollars or more per day. The law authorizes a room tax of not more than seven (7 %) percent of the consideration paid by the occupant of such room to the hotel. 17 CITY OF BAYTOWN, TEXAS ANNUAL PROGRAM OF SERVICES Hybrid Zero - Base&Program- Oriented Budgeting. The City of Baytown's budget process combines a method of zero -based budgeting in which all expenditures must be justified each new fiscal year and a program - oriented method of budgeting expenditures to meet programmatic objectives. Income. A term used in proprietary fund type accounting to represent (1) revenues or (2) the excess of revenue over expenses. Intergovernmental Revenue. Contributions received from the State and Federal Government in the form of grants and shared revenues. Internal Service Fund Funds used to account for the financing of goods or services provided by one department to another department on a cost reimbursement basis, for example, the Garage Fund. Investments. Securities held for the production of revenues in the form of interest or lease payments. Levy. (Verb) To impose taxes, special assessments, or service charges for the support of governmental activities. (Noun) The total amount of taxes, special assessments, or service charges imposed by a government. Long -Term Debt. Debt with a maturity of more than one year after the date of issuance. Miscellaneous Funds. Funds used to account for miscellaneous special revenue sources, which are required to finance specific activities. Mixed Beverage Tax: A tax rate of ten (10 %) percent imposed on the gross receipt of a Licensee for the sale, preparation, or service of mixed beverages or from the sale of ice or non - alcoholic beverages and consumed on the premises of the permittee. Modified Accrual Basis. The accrual basis of accounting adapted to the governmental fund type spending measurement focus. Under it, revenues are recognized when they become both measurable and available to finance expenditures of the current period. Expenditures are recognized when the related fund liability is incurred except for (1) inventories of materials and supplies which may be considered expenditures either when purchased or when used; (2) prepaid insurance and similar items which need not be reported; (3) accumulated unpaid vacation, sick pay, and other employee benefit amounts which need not be recognized in the current period, but for which larger -than- normal accumulations must be disclosed in the notes to the financial statements; and (4) principal and interest on long -term debt which are generally recognized when due. Municipal Development District (MDD). On May 5, 2001, in the general election, the citizens of the City of Baytown voted to authorize the creation of the Baytown Municipal Development District and the imposition of a sales and use tax at the rate of one -half of one percent for the purpose of financing economic development projects that provide economic benefit and diversify the economic base of the community. Object Code. Expenditure classification according to the types of items purchased or services obtained; for example, personal services, supplies, maintenance and capital. Objectives. Quantifiable steps toward accomplishing the stated goals. Each will have a specific time frame or measurable achievement. Objectives should be reached or completed within the fiscal year. Operating Budget. Plans of current expenditures and the proposed means of financing them. The annual operating budget (or, in the case of some state governments, the biennial operating budget) is the primary means by which most of the financing acquisition, spending, and service delivery activities of a government are controlled. The use of annual operating budgets is usually required by law. Even where not required by law, however, annual operating budgets are essential to sound financial management and should be adopted by every government. Operating Expenses. Proprietary fund expenses which are directly related to the fund's primary service activities. 18 CITY OF BAYTOWN, TEXAS ANNUAL PROGRAM OF SERVICES Operating Grants. Grants which the grantor to operating purposes restricts or which may be used for either capital or operating purposes at the discretion of the grantee. Operating Income. The excess of proprietary fund operating revenues over operating expenses. Operating Revenues. Proprietary fund revenues, which are directly related to the fund's primary service activities. They consist primarily of user charges for services. Operating Transfers. All interfund transfers other than residual equity transfers. Ordinance. A formal legislative enactment by the governing board of a municipality. If it is not in conflict with any higher form of law, such as a state statute or constitutional provision, it has the full force and effect of law within the boundaries of the municipality to which it applies. The difference between an ordinance and a resolution is that the latter requires less legal formality and has a lower legal status. Ordinarily, the statutes or charter will specify or imply those legislative actions, which must be by ordinance and those, which may be by resolution. Revenue raising measures, such as the imposition of taxes, special assessments and service charges, universally require ordinances. Other Financing Sources. Governmental fund general long -term debt proceeds, operating transfers out, and material proceeds of fixed asset dispositions. Such amounts are classified separately from revenues. Overlapping Debt The proportionate share of the debts of local governments located wholly or in part within the limits of the reporting government, which must be borne by property within each government. Per Measures. Specific quantitative and qualitative measures of work performed as an objective of the department. Personnel Costs. Costs related to compensating employees, including salaries, wages, insurance, payroll taxes and retirement contributions. Program Description. Describe the nature of service delivery provided at this level of funding. It clearly explains how service delivery will be different from the prior budget year. Program Goals. Describes the purpose or benefit the division/department plans to provide to the community and/or organizations it serves. Goals identify the end result the division/department desires to achieve with its activities. Goals are often ongoing and may not be achieved in one year. Program Objectives. Quantifiable steps toward accomplishing stated goals having a specific time frame or measurable achievement. Objectives should be able to be reached or completed within the current fiscal year. Objective statements are not required for every activity performed, but should focus on the major steps necessary for achieving established goals. Productivity Measures. Criteria used to reflect how well a program is performing its activities to meet the needs of the public and the organization. They should measure productivity, effectiveness, efficiency or the impact of a service provided. While activity measures indicate "how much' activity the division/department is performing, productivity measures identify "how well' the division /department is performing. Property Tax Taxes levied on both real and personal property according to the property's valuation and the tax rate. Proprietary Funds. Funds accounted for on a flow of economic resources measurement focus. The accounting objectives are a determination of net income, financial position and changes in cash flow. All assets and liabilities associated with a Proprietary Fund's activities are included on its balance sheet. Proprietary Fund equity is segregated into contributed capital and retained earnings. Reserve. An account to use to indicate that a portion of a fund's balance is legally restricted for a specific purpose and is, therefore, not available for general appropriation. 19 CITY OF BAYTOWN, TEXAS ANNUAL PROGRAM OF SERVICES Reserve for Encumbrances. An account used to set aside a portion of fund balance for obligations from the previous fiscal year. Residual Equity Transfers. Non- recuning or non - routine transfers of equity between funds. Resolution. A special or temporary order of a legislative body requiring less legal formality than an ordinance or statute. Revenue Bonds. Bonds whose principal and interest are payable exclusively from earnings of an Enterprise Fund. Revenues (1) Increases in government fund type net current assets from other than expenditure refunds and residual equity transfers. Under NCGA Statement 1, general long -term debt proceeds and operating transfers in are classified as "other financing sources" rather than revenues. (2) Increases in proprietary fund type net total assets from other than expense refunds, capital contributions, and residual equity transfers. Under NCGA Statement 1, operating transfers in are classified separately from revenues. Risk Management Fund To account for the operation of a self - insured retention fund for health services for all City employees and that relate to workers' compensation claims. Claims are primarily administered by an outside agency. Sales Tax A general "sales tax" is levied on persons and businesses selling merchandise or services in the city limits on a retail basis. The categories for taxation are defined by state law. Monies collected under authorization of this tax are for the use and benefit of the City. Sanitation Fund Fund used to account for the provision of services to the residents of the City. All activities necessary to provide such services are accounted for in the fund, including, but not limited to, administration, operations, maintenance, and financing and related debt service. Special Revenue Funds Funds which account for revenues from specific taxes or other revenue sources which by law, or other agreement such as a Trust, are designated to finance particular functions or activities of government and which, therefore, cannot be diverted to other uses. Storm Water Utility Fund The Clean Water Act (CWA) was enacted in 1972 to protect surface waters, such as lakes, rivers, and coastal areas. National Pollutant Discharge Elimination System ( NPDES) permits were introduced to increase accountability for protecting water quality. This required industrial and municipal wastewater dischargers of pollutants into the waters of the US from a point source to obtain a NPDES permit. The final Phase H regulations that affect smaller communities, such as Baytown, were signed in October 1999. Small municipal separate storm sewer systems (MS4s) programs, such as Baytown's, are required to participate. These MS4 programs should be developed and implemented in phases over the next five years. An advance from the General Fund to provide funds for start -up costs associated with the program was provided in 2003. First year costs included funding for a storm water utility feasibility study. Future funding is proposed from developing storm water utility fees to provide a dedicated funding source for the program. The Texas Legislature provided the procedures necessary to establish a storm water utility fee in Chapter 402 of the Local Government Code. Cities were required to file an application for a permit from the Texas Commission on Environmental Quality by December 2003. Street Maintenance Tax This fund will account for the revenues collected from an increase of 0.25 percent to the sales tax. In 2001 the Texas Legislature passed House Bill 445, which allows cities to raise their local sales tax rate by 0.25 percent if the funds are dedicated to street maintenance and repair. The sales tax collected may only be used to maintain and repair municipal streets that existed when the tax was adopted. The tax may not be used on new streets. This sales tax will expire four years after it takes effect unless voters to continue approve it. Tax Increment Reinvestment Zone (TIRZ). A financing tool created by the state legislative to promote, develop, encourage and maintain housing, educational facilities, employment, commerce and economic development in the City. Tax Levy. The total amount to be raised by general property taxes for operating and debt service purposes. 20 CITY OF BAYTOWN, TEXAS ANNUAL PROGRAM OF SERVICES Tax Rate. The amount of tax stated in terms of a unit of the tax base, for example, $.50 per $100 (one hundred dollars) assessed valuation of taxable property. Tax Rate Limit The maximum rate at which a government may levy a tax. The limit may apply to taxes raised for a particular purpose, or to taxes imposed for all purposes, and may apply to a single government, to a class of governments, or to all governments operating in a particular area Overall tax rate limits usually restrict levies for all purposes and of all governments, state and local, having jurisdiction in a given area. Tax Roll The official list showing the amount of taxes levied against each taxpayer or property. Frequently, the tax roll and the assessment roll are combined, but even in these cases the two can be distinguished. Taxes. Compulsory charges levied by a government for the purpose of financing services performed for the common benefit. This term does not include specific charges made against particular persons or property for current or permanent benefits such as special assessments. Neither does the term include charges for services rendered only to those paying such charges as, for example, sewer service charges. Technical Adjustments. Represents adjustments made to the Proposed Budget for the Final Adopted Budget. Texas Commission on Environmental Quality (TCEQ). The environmental agency for the State of Texas. Transfers In/Out Amounts transferred from one fund to another to assist in financing the services of the recipient fund. Transmittal Letter. A general discussion of the proposed budget presented in writing as a part of the budget document. The transmittal letter explains the principal budget issues and presents the recommendations made by the City Manager. Unencumbered Balance. The amount of an appropriation that is neither expended nor encumbered. It is essentially the amount of money still available for future purchases. Unreserved Fund Balance. The portion of a fund's balance that is not restricted for a specific purpose and is available for general appropriation. Water and Sewer Fund Fund used to account for the rendering of water and sewer services to the residents of the City. Activities of the fund include the administration, operation and maintenance of the water and sewer system, and billing and collection activities. The fund also accounts for the accumulation of resources for, and the payment of, long -term debt principal and interest for revenue bonds and obligations under capital leases. All costs are financed through charges made to utility customers with rates reviewed regularly and adjusted if necessary to ensure the integrity of the fund. Working Cap&aL The amount by which total current assets exceed total current liabilities. Workload Measures. Reflects major activities of the division/department. They indicate the amount of work that has been done in the past and projected workload levels for the current and next years. Workload measures should be able to be tracked with a reasonable amount of time and effort. 21 22 CITY OF BAYTOWN September 22, 2008 Honorable Mayor and Members of City Council City of Baytown, Texas It is my pleasure to submit the adopted 2008 -09 Budget pursuant to Article V, Section 41 of the City Charter of the City of Baytown and other relevant state laws. This is the first budget developed using the 2008 Community Visioning Document as a guide. A copy of this Budget document has been placed on file with the City Clerk and at the Sterling Municipal Library, where the public is welcome to review it during normal hours of operation. An electronic version will also be available on the City's web site: www.bavtown.orn. Hurricane Ike In the early morning hours of September 13, 2008, Hurricane Ike, a strong Category 2 hurricane, affected Baytown and the Gulf Coast area. The eye of the hurricane passed directly over Baytown and brought 12 foot storm surges, 100+ mph sustained winds, created major destruction and electrical power outages for weeks. On September 22, 2008, the Council authorized an emergency expenditure as a Budget Amendment, Ord. #10,958, to the 2007 -08 Adopted Budget for the General Fund and the Water & Sewer Fund. This amendment provides funds to aid in the recovery and rehabilitation efforts resulting from the devastation caused by Hurricane Ike. The City is filing for reimbursement from federal agencies and the City's property insurer. For discussion purposes only, the 2008 -09 Manager's Message will present the 2007 -08 General Fund and the Water & Sewer Fund Adopted Budgets before the budget amendments for Hurricane Ike to represent a more relevant comparison of the change in adopted budgets. Tax Rate and Fees This budget includes an increase in the property tax rate of $.05 in just the "interest and sinking" fund portion of the ad valorem tax rate which is 22% less than the available $.064 anticipated for the 2007 Bond Program. The "maintenance and operations" portion of the tax rate remains at $0.457, effectively unchanged since the 1992 -93 fiscal year. The new property tax rate of $0.78703 reflects only the increase in revenue necessary to service the bond debt and is the first increase since 1992 thanks to increased values of existing property, new development and a continuing focus on efficient operations. The adopted budget does not include any fee increases for other General Fund programs. Stoma Water fees are also to remain unchanged this fiscal year. A 2401 Market Street P.O. Box 424 Baytov, Texas 77522 -0424 (281)122 -8281 Fm(281 )420-6586 baytom@bayiox ,,org 23 $1.00 per month increase is adopted in Solid Waste rates to fund cost increases, most significantly in fuel, for both direct and contract solid waste operations. We recommend that the Water and Sewer Fund be increased by 15% to support the critical improvements that are required in the wastewater collection and treatment facilities, to address regulatory compliance, and capacity needs of new and existing customers. The difference in the 15% this year and the 7% discussed last year in the Water and Sewer Fund is, in large part, due to the operating costs of the soon to be open Northeast Wastewater Treatment Plant and the increased cost of energy. The Junk Drop -off annual fee is to be discussed in the new year. Budget Preparation and Priorities The process for development of the budget changed this year as we led the effort in a Community Visioning Process. This process included an off site session with the Council and senior staff, two Public Meetings to solicit community input and involvement and finally a public hearing at which the Visioning Document was accepted by the Mayor and Council. Concurrently the staff began preparation of the budget manual, templates and personnel information. The budget was developed in light of the approved vision and in consideration of other economic conditions and available fiscal resources. This budget is in line with both the Vision Document and Baytown 2025 Comprehensive Plan. City Staff's goal in preparing the adopted budget document is that the budget serves as a resource allocation document that represents the vision of the community, supports the Baytown 2025 Comprehensive Plan and serves as means by which we communicate our financial plan and policies to the citizens of Baytown. The top priorities established in the 2008 -09 adopted budget are: • Public Safety and Health; • Personnel: Employee Compensation and Benefits; • Infrastructure & Capital Project/Bond Program Implementation; and • Economic Development. This budget is written to focus on the four budget priorities listed above within the constraints of available resources. The challenge facing our community is to apply these limited resources in a manner that preserves the improvements we have made in Public Safety, expand those areas where growth demands more resources, continue updating and expanding our infrastructure while exploring every opportunity to improve our tax base and promote quality economic development. This is a daunting challenge and must be done with the very best workforce we can afford. We believe we have the foundation of just such a workforce but must remain competitive in our market with adequate pay and benefits. General Fund The General Fund is the principal operating fund and accounts for many of the City's services, such as Police, Fire & Rescue, Health & EMS, Streets & Drainage, Traffic Control, Engineering, Parks & Recreation, Library, Planning & Development Services, etc. 24 Cost increases have a significant impact on expenses in the General Fund as well as other funds of the City. Some of the more significant cost increases that will affect the 2008 -09 budget include: • The cumulative effect of remaining competitive in the personnel marketplace by striving to attract and retain the highest quality employees through market -driven salaries and benefits; • Staffing to meet the demand of increased growth (Fire Station 6 and beautification); • Increased debt service due to the 2007 Bond Program; • Continuing significant increases in the cost of petroleum products (fuel, oil, etc); • Increased cost of steel, building materials, and concrete or plastic pipe; • Cost of raw water; and • Cost of chemicals. Adopted Budget 2008 -09 by Function Excluding Cap Hal Transfers Out and Capital Public Works Public Safely 8% 53% Flash & Welfare 4% Culture & Leisure 11% General Gevermenl 24% Public Safety and Health Public Safety and Health expenditures are 57% of the adopted General Fund budget, excluding capital and transfers out. The Council budget survey was an integral factor as we attempted to improve Public Safety with the addition of 15 firefighters to support Fire Station 6 over the next two years. There is no shortage of important programs to implement or expand however funds are limited. The "new /expanded program" side of this budget focuses on public safety: maintaining the "Hot Spot Team" and the DOT Track Enforcement funded by CCPD and keeping our forces equipped with up to date technology is the direction of this budget. Mobile data terminals, video cameras, new radar equipment and new vehicles are the primary enhancements to the Police Department. Along with the staffing of Fire Station 6, we are replacing or improving several pieces of equipment in the Fire Department as well. Rescue tools, automatic defibrillators and self contained breathing apparatus are also in this budget. We also have accounted for a potential recall of firefighter protective clothing, which we have estimated, but will only know the real impact after the state inspects our equipment. To complete the Public Safety highlights we are also recommending that we consolidate the Emergency Management and Communications Divisions into an Emergency Management Department. This reorganization will provide additional staff resources needed to maintain and improve existing emergency response and preparedness plans as well assist all departments in the development of Continuity of Operations Plans (COOP). 25 Employee Compensation and Benefits Compensation - Our City employees are our most valuable assets. The adopted budget continues the attention to compensation and benefits for our employees. The fire collective bargaining contract establishes all covered positions at market. Adjustments in Police Civil Service compensation maintain those positions at market. Non -civil service employees (full and part -time) are eligible for a 3% to 5% merit increase, based on performance. Market adjustments are for those positions not currently reflective of market and include salary adjustments for incumbent personnel in those positions that are below their appropriate position within their grade range. The compensation improvements are not without significant cost. The recurring cost of the salary adjustments granted in the current budget increased the base budget this year by $1,478,725. The cost for the adopted compensation plan increases the General Fund budget by an additional $1,732,719. A memorandum discussing the compensation plan is included in the miscellaneous section of the budget. Additional Holiday — This budget requests to change the current "floating" day to a set day - the day after Thanksgiving. This will allow employees and citizens to know that non - emergency City services will be closed for that four -day weekend each year. A new floating holiday will be added that will not cause a reduction in service delivery to our residents. This additional day may cause slight increases some 24 -hour operating departments so an allocation of $25,000 has been set aside for the implementation year. Health and Dental Coverage - Like most other employers that provide medical coverage, the City has seen significant increases in health and dental expenses. The Medical/Dental Plan Board of Trustees has analyzed premiums, expenses, and utilization of the health and dental plan, including the changes made in the previous budget. The Trustees have again recommended no health premium increases be implemented at this time, although we are adopting to restructure the grouping on additional coverage for dependants to better reflect costs. For the third consecutive year, the City will be able to absorb the additional health care costs without premium increases. The working capital in this fund is projected at a level that premium increases are inevitable in the 2009 -10 budget. This year's budget will allow analysis of the restructured rate grouping to determine impact. Adjustments have been made to the City's dental plans over the last three years to adjust premiums to match expenses. No additional dental plan premium increases are adopted. Infrastructure & Capital Project/Bond Program Implementation General Capital Improvement Projects • All of the 2001 bonds have been sold. Due to construction cost increases in concrete, steel and fuel, a portion of the Year Four funding, along with one -time funding from the Utility Fund for related work, was utilized to fund the selected street segment replacement. The Year Four Bond program ended up with $3.72 million which was divided between Kilgore Road, segments of Bob Smith and Districts One and Three. A combination- funding plan was developed that reduced the District One and Three allocation, utilized utility CIP funds, and added drainage bond funds to allow the program to proceed. Bob Smith and Kilgore are under construction now with completion expected in late 2008. The District One and Three streets were recently awarded with completion in early 2009. 26 • 2007 Bond Implementation - The Council authorized the sale of $1 million in Certificates of Obligation (CO) to fund the design of the first year's streets in the adopted $30 million, 2007 Street Bond program. These streets were selected and approved by Council. Engineering and design is 95% complete and the plans and specifications are expected to be submitted to Council in the near future. A total of $12,890,000 was sold for Year One of the 2007 bond program. Other bond projects underway include the design for the Northeast Fire Station ($600,000), Radio System Upgrades ($1,000,000), matching funds for the Decker/Hwy. 146 flyover ($1,000,00), Draining projects ($400,000), Sports Complex Aquatics Center ($4,000,000), sidewalks ($100,000), beautification ($171,000), and siren replacements and additions ($418,000). The adopted budget includes a 2007 bond debt payment of $870,052. • Capital Drainage - The 2001 Bond Program included $3,250,000 for upgrades of the existing storm drainage system and the 2007 bonds allocate $2,000,000 over six years. The General Fund budget continues to provide funding for contract and in -house projects, supplemented by revenue from the Storm Water Utility Fund. These funds will be used for projects to repair erosion damage around several bridges, including Rollingbrook at Goose Creek Stream, W. Texas Avenue and Park St. at Goose Creek Stream. Engineering design on these bridge projects is nearing completion and the total repair costs will approach $1,000,000. A combination of capital and bond funding will be used. Other drainage projects include the ongoing drainage work in Pinehurst, on High Street near S. Main, on McKinney from N. Alexander to Bob Smith, in the vicinity of Horace Mann Jr. High between Hwy. 146 and Tri-City Beach Rd. and Hwy. 146 and N. Alexander, on S. Burnet from Lakewood south to the dead end and on Arbor from Bayway to North. As always, funding may be shifted to solve drainage emergencies which may occur during the year, such as the cave -in on Rollingbrook Dr. • Capital Improvement Project Funds (CIPF) - The 2001 Bond Program approved by voters in May 2001 included $29 million in funding for capital improvements. The CIPF is used to fund project management/oversight costs, or to fund unforeseen major capital expenditures such as the East District Landfill Erosion Project. The CIPF in the adopted budget, utilizing an appropriation of $539,000 from the General Fund and existing CIPF funds, includes allocations for those projects along with the following new projects: Project Mgmt/In- house /contract design team for major projects $ 158,454 Dumpster Enclosures -City Wide 100,000 General CIPF 5,000 Hazard Mitigation Grant Match 250,000 Supplemental funding for capital projects 100,000 Public Facility Repairs (Building repairs as needed) 50,000 Emergency demolition of dangerous buildings 450,000 Unforeseen new capital vroiect initiatives 150.000 $1,263,454 Water and Sewer Fund This fund accounts for the water and wastewater utilities for the City. The cost of providing services is financed primarily through user charges. Total expenditures for the 2008 -09 budget are $32,751,924. The increase from the 2007 -08 Budget before the September 22, 2008 Budget 27 Amendment is $3,397,213 or 11.6 %. This increase is primarily due to nine months of operating costs associated with the new Northeast Wastewater Treatment Plant spread across most of the budgets line items. Specifically, increases include personnel costs ($448,502), supplies such as chemicals and treated water ($361,764), maintenance ($20,900), services such as electricity ($498,490), capital purchases ($78,225) and additional debt service payments ($1,954,560). The City Council amended the 2007 -08 Budget on September 22, 2008 by transferring $2,500,000 from fund balance to the CIPF provide funds to aid in the recovery and rehabilitation efforts resulting from the devastation caused by Hurricane Ike. The City of Baytown is filing for reimbursement from federal agencies. Utility Bond Program - The 2001 utility bond program has been significantly expanded due to the need for the rehabilitation of the wastewater collection system and the current program has been expanded through 2013. An additional $15.1 million in debt issuance is adopted for 2008 -09. • Rate Increase - The revenue increase, derived mainly from an average rate increase of 15 %, is driven by the following rising costs: 0 8% - additional debt service supporting the expanded wastewater rehabilitation program. 0 2% - increased cost for treated water from BAWA due to a rising cost of raw water. 0 5% - increased operating costs for the NEWWTP, fuel and electricity cost increases for the remainder of operations, and salary and benefit cost increases, including the adopted compensation program. Water and Sewer Rate Increases 15.00% 12.00% 9.00% 6.00% 3.00% 0.00% 2005 -06 Adopted 2006-07 Adopted 2007 -08 Adopted 2008 -09 Adopted Although many significant strides have been made in the water and wastewater infrastructure, it is imperative that our efforts continue. An analysis of water and wastewater rates by an independent consultant was originally conducted in 2003. This rate study made projections of future rate increases necessary to fund the water and wastewater infrastructure improvements and operations which have been substantially overcome by the costs above. We have in this budget the funds to conduct a new rate study to better anticipate our future requirements. 28 Wastewater Operations continues to address repairs to or replacement of private service lines through the Private Sewer Lines Inspection Program (PSLIP) initiated in 2007. As lines are inspected, homeowners are notified of required improvements and given one year to take corrective action. The first properties given their one year notice for repair or replacement of their private service line will reach the end of their repair "grace" period during the current fiscal year. This programs success is critical to addressing the effects of inflow and infiltration within the sewer system. Sanitation Fund This fund accounts for collection of residential refuse, brush and white goods; the yard waste management program; and recycling activities. The Sanitation Fund currently provides the following services: • Twice per week curbside collection and disposal of residential garbage and heavy trash. (Waste Management) • Once per week curbside recycling. (Waste Management) • Once a month curbside collection of brush and limbs. (City) • Provision of a drop - off - recycling center open 3 days per week. (Waste Management) • Provision for a junk drop -off center open 3 days per week. (City) The existing rates of $16.81 and $14.05 for residential and senior citizens respectively (excluding sales taxes) will increase to $17.81 and $15.05 when the adopted rate begins October 1'. This increase was anticipated and discussed in the adoption of the current year budget. Storm Water Fund The Storm Water Utility Fund was established in order to ensure compliance with NPDES Storm Water Phase H. As part of the Federal Clean Water Act (CWA) under the National Pollutant Discharge Elimination System ( NPDES), the U.S. Environmental Protection Agency (EPA) has mandated that the Texas Commission on Environmental Quality (TCEQ) establish permit guidelines, under the Texas Water Code, for Municipal Separate Storm Sewer Systems (MS4). The budget includes a 19 -tier rate structure, with the residential tier being the largest in number. Each residential account will be charged a $0.68 monthly charge, a reduction in the original $1 monthly fee. All non - residential accounts will be charged a fee based on the single - family living unit equivalent, which is determined by evaluating the impervious area of the property. This is an unfunded mandate by the USEPA and TCEQ; however, municipalities are allowed to create enterprise type funds which collect fees to offset the costs of the program. Economic Development The City has expanded the partnership with the Economic Development Foundation to reorient their efforts toward infill development while still recruiting businesses that create jobs. This budget includes Municipal Development District (MDD) funds to develop new and expand existing businesses, acquire property for economic development and support the continued refinement and implementation of the Unified Land Development Code. 29 Ongoing development in the residential portions of the TIRZ has been vigorous and an additional section of Country Club Manor and Eastpoint have homes under construction. The Eastpoint construction of Victoria Walker elementary school, along with Memorial high school, is expected to further stimulate residential and commercial development in the area. The General Fund has included an allocation of one -for -one match funds since 2004.05 to continue the support for downtown redevelopment through the facade program. The MDD and Hotel /Motel Fund are also providing financial support to further these redevelopment efforts. Projects consistent with elements of the Downtown Master Plan will be eligible for a 100% match of outside/private funding sources. Since $125,000 remains available from previous years for this matching fund program, no additional facade allocation is adopted for 2008 -09. The MDD funded the purchase of a building for use as an Arts Center and home of the Art League this year and the elimination of dangerous and derelict buildings is receiving renewed attention. The final design of the Downtown Streetscape Demonstration Project has started, funded by a combination of federal funds administered through TxDOT.and local MDD funds. Component Units and Affiliated Organizations To provide additional services and expand economic development opportunities, the City Council and the voters of Baytown have authorized a number of innovative programs and special districts. The budgets of the special districts are adopted by their respective boards and are included in the Component Unit Section of this budget. They include: • Baytown Area Water Authority (BAWA) • Crime Control Prevention District (CCPD) • Fire Control, Prevention and Emergency Medical Services District (FCPEMSD) • Municipal Development District (MDD) • Tax Increment Reinvestment Zone (TIRZ) Comparison to Previous Budgets The budget has been thoughtfully prepared to provide core programs and services. The adopted budget for the General Fund, before the September 22, 2008 Budget Amendment for $5,000,000 from fund balance to the CIPF 2007 -08 Budget, reflects a 9.24% increase. A comparison of General Fund adopted budgets in recent years with the adopted budget is depicted below: General Fund Adopted Budgets $55,000,000 $50,000,000 - - - - - - - - $55,000,000 - - - - - - -- $50,000,000 - $45,000,000 - - - -- $40,000,000 - $35,000,000 - - - $30,000,000 - o O O O O O m N N N N N N N N N 60 9 N b,deam,napmpe,u ovlydEe:00] -0B OemYFmJ•Mpn Jee,m,m[Itlnte pmeWmm.O,C.�q.958sPpmvd Q 30 The total adopted expenditures for all budgeted funds are $110,900,060. The increase of $10,738,703 is reflected before the September 22, 2008 Budget Amendment. Summaries of the adopted appropriations compared to the prior year are: 2008 -09 2007 -08 Adopted Adopted Amount % Fund Budget Budget* Difference Difference General Fund* $ 59,632,432 $ 54,586,672 $ 5,045,760 9.24% General Obligation I & S Fund 8,757,623 8,400,462 357,161 4.25% Hotel /Motel Fund 2,002,740 1,051,729 951,011 90.42% Water & Sewer Fund* 32,751,924 29,354,711 3,397,213 11.57% Sanitation Fund 4,446,042 4,068,839 377,203 9.27% Storm Water Fund 844,335 624,038 220,297 35.30% Central Services Fund 2,464,964 2,074,911 390,053 18.80% $110,900,060 $100,161,362 $10,738,698 10.72% " For discussion purposes only, the 2007 -08 General Fund and Water & Sewer Fund Budgets do not Include the budget amendment, Ord. #10,958, approved September 22, 2008. The highlights of the $10,738,703 (8.03%) increase before the September 22, 2008 Budget across all maior funds include: • Personnel Services increased $4,274,605. Some of the significant elements of this change are: • Providing a 3 -5% merit based pay raise for non -civil service employees. • Police Civil Service adjustments to maintain 100% of market for each tier. • Funding Fire Civil Service adjustments to reach 100% of market in each tier. • A net of 21 (twenty-one) full -time positions added: ■ (9) in Fire to support Fire Station 6; ■ (1) in City Clerk (Records) for PIO/Marketing; ■ (1) in City Clerk (Municipal Court); ■ (2) in Emergency Management; • (4) in Parks and Rec; ■ (2) in Water Operations; ■ (1) in Human Resources (PT to FT); ■ (1) Facility Maintenance Coordinator (City Facilities) • Annualization of costs associated with the 2007 compensation plan throughout the different funds. • Supplies increased by $1,460,724 primarily due to fuel cost and treated water increases. • Maintenance increased $192,923 primarily due vehicle and machinery maintenance cost increases. • Services increased $1,114,850 primarily due to a full year of the new Residential Recycling Program ($95,551), increases in special services ($35,577), electric service ($378,884), the household garbage collection contract ($228,089), and disposal services ($78,204). • Capital expenditures increased by $1,382,902. • Debt Requirements increased by $2,311,721. • Operating transfers out decreased by ($325,325) primarily due to: o Decreased transfer to Emergency Management Fund from General Fund ($307,351); 31 • Increased transfer to Municipal Court Security Fund from General Fund ($22,887); • Increased transfer to Police Academy Fund from General Fund ($23,338); • Decreased transfer to Accrued Leave Fund from Water and Sewer Fund ($75,000); • Increased transfer to Central Services for administrative reimbursement from General Fund, Water & Sewer Fund and Sanitation Fund ($63,991). • Contingency and Unforeseen increased by ($379,694). The property tax rate will increase five cents in the 2008 -09 budget to $0.78703 per $100 valuation. This increase is necessary to fund the debt service related to the 2007 voter approved general obligation bonds, and is less than the $0.064 originally anticipated. The rate consists of the operations and maintenance component for the General Fund of $0.45700 (or 58.1% of the total), which is unchanged, and $0.33003 (or 41.9% of the total) for the Debt Service component, which includes the five cent increase. The effect of the increase to a home valued at $100,000 will be $4 per month or $50 annually. GASB 45 The Governmental Accounting Standards Board (GASB) issued Statement 45, entitled Accounting and Financial Reporting by Employers for Postemployment Benefits Other Than Pensions. The statement addresses how state and local governments should account for and report their costs and obligations related to post - employment healthcare and other non - pension benefits, commonly referred to as other post - employment benefits, or OPEB. The implementation of this statement is required for medium size employers, including Baytown, for fiscal years beginning after December 15, 2007. The fiscal year ending 2008 -09 will be the first year that the City will be required to comply with GASB 45. In the Fiscal Year 2005 -06 budget, we established a restricted reserve for our two largest funds with personnel costs (i.e. General Fund and Water & Sewer Fund) to identify partial funding for this obligation. GASB 45 could present a major expenditure in future budgets and restricting a portion of the fund balance in 2005 -06 represented a major step toward compliance. Conclusion This budget document reflects the desire of the Council, in partnership with the community, to reposition Baytown for the future. We always strive to provide the highest quality services we can afford and balance looking for improved/enhanced services while eliminating inefficiency. Our budget has two components: operations and capital improvements. We are recommending a package that increases personnel when absolutely necessary as we look for technology solutions to make our existing workforce more productive. We also recognize that there are financial realities in our world and we are not immune. Rising cost of fuel, construction materials and good employees impact all of us and are accounted for in this document. Quality of Life for our citizens is the overarching theme of this budget. This budget includes combinations of additional personnel and capital improvements to provide this quality of life in Public Safety, Recreation, Beautification and Economic Development/Redevelopment as efficiently and economically as possible. 32 Development of the budget is an extremely time consuming process. Deputy City Manager Bob Leiper, the Finance Department, led by Interim Director of Finance Andrea Deaton, and the Department Directors and Division Heads have done an outstanding job in developing this document. The commitment, dedication and diligence of each are commended. The guidance and input of the Mayor and City Council has been very valuable in developing this program of service. The fiscal year 2008 -09 budget represents major initiatives necessary to address the needs of the community. The Major Budget Issues Report has been prepared to summarize the major changes and assumptions of this budget. The staff and I will continue our efforts to provide the citizens of Baytown with the best possible services, in the most cost- effective-manner. 33 Revenues: General Fund General Debt Service Fund Hotel/Motel Fund Water and Sewer Fund Sanitation Fund Storm Water Utility Fund Garage Fund Warehouse Operations Fund Expenditures: General Fund General Debt Service Fund Hotel/Motel Fund Water and Sewer Fund Sanitation Fund Storm Water Utility Fund Garage Fund Warehouse Operations Fund of Technical General Fund I General Overhead Expenditures: CITY OF BAYTOWN TECHNICAL ADJUSTMENTS 2007 -08 PROPOSED BUDGET as of September 22, 2008 Exhibit A Proposed 7 -24 -08 Adjustment Revised $ 54,575,843 $ 54,575,843 8,653,226 8,653,226 778,990 778,990 31,654,993 31,654,993 3,991,160 3,991,160 531,200 531,200 1,977,472 1,977,472 347,326 347,326 $ 102,510,210 $ - $ 102,510,210 $ 59,514,235 $ 118,197 $ 59,632,432 8,757,623 8,757,623 1,802,740 200,000 2,002,740 32,751,924 32,751,924 4,446,042 4,446,042 751,335 93,000 844,335 2,197,282 2,197,282 267,682 267,682 $ 110,488,863 $ 411,197 $ 110,900,060 * Educational Reimbursement Program $ 25,000 Total General Overhead Technical Adjustments $ 25,000 Parks and Recreation Expenditures: * Operating: 9 mths Salary and Maintenance $ 38,197 * Capital: Tractor and Mower 55,000 Total Parks and Recreation Technical Adjustments $ 93,197 Total General Fund Technical Adjustments $ 118,197 Hotel/Motel Fund Expenditures: * Reprogram to BLT building restoration. $ 50,000 * Reprogram to increase July 3rd/4th costs. 20,000 * Increase contingency after these adjustments to $500,000 for possible Aquatics capital. 130,000 Total Hotel/Motel Fund Technical Adjustments $ 200,000 Storm Water Utility Fund Expenditures: * Carry forward funds for storm water renovations at the Parks Service Center and the East Little League detention project. $ 93,000 Total Storm Water Utility Fund Technical Adjustments $ 93,000 Total Technical Adjustments $ 411,197 34 MAJOR BUDGET ISSUES Fiscal Year 2008 -09 The purpose of this section is to provide Council with basic revenue and expenditure information for all budgeted funds and the staffs recommendation for funding the 2008 -09 budget. Hurricane Ike In the early morning hears of September 13, 2008, Hurricane Ike, a strong Category 2 hurricane, affected Baytown and the Gulf Coast area. The eye of the hurricane passed directly over Baytown and brought 12 foot storm surges, 100+ mph sustained winds, created major destruction and electrical power outages for weeks. On September 22, 2008, the Council authorized an emergency expenditure as a Budget Amendment, Ord. #10,958, to the 2007 -08 Adopted Budget for the General Fund and the Water & Sewer Fund. This amendment provides fonds to aid in the recovery and rehabilitation efforts resulting from the devastation caused by Hurricane Ike. The City is filing for reimbursement from federal agencies and the City's property insurer. For discussion purposes, the 2008 -09 Major Budget Issues Report will use the 2007 -08 General Fund and the Water & Sewer Fund Budgets before the budget amendments for Hurricane Ike to represent a more relevant comparison of the change in adopted budges. CeT.vsi`f�t7.nfd J757 REVENUES General Fond revenues are comprised of taxes, license and permit fees, intergovernmental revenues, charges for services, miscellaneous revenues and transfers -in from other funds. The General Fund budgeted revenues am $54,575,843, an increase of $4,339,694 or 7.9% mote than the 2007 -08 adopted budget. The budgeted increase is attributed to an increase in tax revenues ($3,831,851) that comprise 84% of the General Fund revenues, and includes increases in property tax revenue ($548,991), sales and franchise tax ($846,366), and industrial district payments ($2,436,494). The balance of the revenue changes consists primarily of increases in licenses and permits ($63,224), intergovernmental revenue ($114,344), charges for services ($163,371), fines and forfeitures ($202;300), transfers is ($70,604) and a decrease in miscellaneous revenues (4106,000). The 2008 -09 General Fund budgeted revenues increased $2,086,725 (3,89%) over estimated collections for the 2007 -08 fiscal year. 35 General FundReimmes by Sources Fiscal Yea" i 2008 -09 ■ Property Taxes ■ Sales & Use Taxes 2007-08 D Franchise Tax 2006-07 D Industrial District 2W5-06 ■ licenses & Permits 2004-05 ® Intergovernmental 2003 -04 ■ Charges For Services S- $10 $20 $30 $40 $50 ❑ Fines & Forfeitures Millions ■ Miscellaneous 35 MAJOR BUDGET ISSUES Fiscal Year 2008 -09 Property Tax Ad Valorem taxes represent 21% of the revenue for the General Fund. The implementation of the 2007 General Obligation Bond Program approved by voters in November 2007 will require the first increase in ad valorem property tax rates since 1992. Although it was predicted that debt on the new bonds would require an increase of $0.064 (6.4 cents) in the property tax rate, the continued economic growth and development of Baytown have allowed the adopted budget to be funded with only a $0.05 (5 cent) increase. All of this increase is allocated to the General Debt Service Fund for debt payments; therefore, large property tax revenue increases will not be realized in the General Fund. The total current taxable assessed valuation is $2,459,583,011 and is projected to increase $49.7 million or 2% to $2,509,296,996 for the 2008 -09 fiscal year. The estimated increase assumes the tax base will increase due to the addition of new residential, multi- family and commercial properties plus growth in existing values. Although the certified rolls are required to be presented to the taxing entities by July 25`h or as soon thereafter as practicable, historically they have been received in August or even early September. The latest information available this year indicates that the roll is on track to be received in early to mid September. These budget projections are based on an incomplete preliminary tax roll received from Harris County Appraisal District. Any differences between the certified tax roll and the preliminary tax roll will impact the projected revenues in the budget. Total collections are estimated at $18,761,474 based on the expected certified roll at the adopted tax rate of $0.78703 per $100 valuation and a 95% collection rate. The levy allocates $10,894,113 to the Operations and Maintenance (O&M) portion of the General Fund and $7,867,361 for debt service. The General Fund levy represents a $307,224 (2.9 %) increase over the current year's estimated collections. Industrial District Payments Industrial district payments are the largest source of revenue for the General Fund. Industrial district revenues comprise 38.6% of the total General Fund revenues. The City currently has 32 industrial district agreements, which renew in seven -year increments. In May 2003, Council adopted a new model for existing industrial district agreement renewals, whereby the base value is set at either the 2002 taxable value or the most recent certified value, whichever is greater. Any increases in value over the term of the contract will be excluded from the payment calculation. The industrial rate increases from 50% to 60% over the seven -year term with a 5% increase in years two and five. All expiring agreements will be renewed using the new model agreement. An agreement for new companies that have not previously executed an IDA was approved by Council in October 2003. Three of the agreements were scheduled for renewal in FY 2008. Twenty-seven agreements have been renewed under the new contract and three new contracts have been executed. The remaining two agreements fall under the existing base contract. The existing base contract increases the industrial tax rate from 40% to 50% with a 5% increase in year one, a 3% increase in year two and a 2% increase in year three. Industrial district payments are projected at $21,100,000, which is $1,858,791 more than the current year's estimate, due to the adopted five cent increase in the ad valorem tax rate, incremental increase in the rates for each company based on the year in their contract or changes in value under the old agreement. Work has begun on the form of agreement for the round of renewals that will begin in 2009. Sales Tax & Use Taxes Sales and use taxes provide 17.1% of total revenues and is another major revenue source to the General Fund. The General Fund receives 1% of the total sales tax rate. The Municipal Development District (MDD) sales tax at 0.5 %, the Street Maintenance sales tax at 0.25 %, the Baytown Crime Control and Prevention District (CCPD) and the Baytown Fire Control, Prevention and Emergency Medical Services District (FCPEMSD) each at 0.125% are recorded in separate funds. 'There were wide variations in sales tax revenues over the past two years caused, at least in part by the initiation of the 5 -year repayment of $560,500 received in error and the belief that 2006 - year sales tax revenues were inflated due to post - hurricane purchases (both Rita and Katrina). The current year sales tax revenues have been generally increased but there is uncertainty in the effect of the worsening economy and escalating fuel costs. The 2008 -09 budget reflects a very modest growth trend with $9,361,300 in estimated sales and use tax revenues, an increase of $526,814 from the adopted budget and a $76,670 increase from the current year's estimated collections. Franchise Tax Franchise taxes are projected at $3,944,500 and have a slight increase due to an additional l% cable franchise fee allowed to support our Channel 16. This $80,000 revenue source will be utilized to improve the audio and video capabilities in the Council Chamber and to partially fund a Public Affairs/Marketing Coordinator. The remainder of this position will be funded in the Hotel/Motel Fund. Additional information is included in the Hotel/Motel Fund. Franchise taxes represent 7.2% of the total General Fund revenues. Electric utility franchise taxes 36 MAJOR BUDGET ISSUES Fiscal Year 2008 -09 taxes comprise 59% of budgeted franchise tax revenues. Cable TV and solid waste revenues are slightly increased from the budgeted amounts in 2007 -08 while natural gas and telephone utilities are slightly decreased and are based on historical actual revenues. Licenses & Permits — The budget includes $1,112,720 which is $63,224 (6 %) more than the 2007 -08 budgeted amount. The increase is attributed to the continued growth in building permit activity offset by decreases during the "off' year of the bi- annual sign operating permit fee collection. Licenses and permits constitute 2% of the total General Fund revenues. Intergovernmental Revenues — Intergovernmental revenues of $374,210 increased $114,344 from the adopted budget for 2007 -08. Projected revenues also include a Goose Creek Consolidated Independent School District truancy program funded 50150 with the City ($36,164), GCCISD Bright Star (increased due to the new high school) ($176,576), TIRZ payment for services ($82,000), funding from the State for traffic signals ($13,470) and Harris County funding for fire services ($21,000). Intergovernmental revenues represent 0.6% of the total General Fund revenues. Charges for Services — Charges for Services are $1,369,671, a $173,781 (14.5 %) increase over the current year budget. The largest increase is in the area of ambulance collections. Charges for Services are 2.5% of total General Fund revenues. Cultural and Recreational — Cultural and Recreational revenues are $149,500, a $13,220 (8.1 %) decrease over estimated collections in 2007 -08. These are revenues obtained from facility rental, vending machines, special events, leisure programs and athletic fees. The decrease is projected due to the closure of the Wayne Gray Sports Complex Pool during the Aquatic Facility construction. Cultural and Recreational revenues represent 0.3% of total General Fund revenues. Fines and Forfeitures — Fines and forfeitures of $1,885,200, an increase of $202,300 over the current year's budget, is projected due to improved enforcement activities through the Municipal Court and Motor Carrier Violations Program. This revenue source represents 3.4% of General Fund revenues and is primarily Municipal Court Fines at $1,571,000. Miscellaneous — Miscellaneous revenue consists primarily of interest earnings and represents 2.7% of General Fund revenues. Interest earnings have decreased from the budgeted 2007 -08 amount due to lower interest rates earned on the City's investment portfolio. Funds budgeted for 2008 -09 decreased $112,390 from actual estimated collections. Operating Transfers In — Operating transfers increased slightly ($61,351, 2.5 %) over the 2007 -08 estimated collections and are 4.5% of General Fund revenues. The General Fund transfer from the Water and Sewer Fund, MDD, TIRZ, Solid Waste Fund, and BAWA are to reimburse the General Fund for administrative costs and payment in lieu of taxes. The Storm Water Fund transfer is used to reimburse a portion of eligible expenditures paid for by the General Fund. EXPENDITURES The purpose of this section is to give the Council a general description of the major functional areas in the General Fund and describe the changes within them. Included in these expenditures are any new /expanded programs, continuing programs and capital purchases. As mention earlier, for discussion purposes, the 2008 -09 Major Budget Issues Report will use the 2007 -08 General Fund Budget before the budget amendments for Hurricane Ike to represent a more relevant comparison of the change in adopted budgets. The General Fund accounts for all activities except for those required to be accounted for in another fund. Police, Fire, Emergency Medical Services, Health, Public Works, Parks, Library, etc. are funded within the General Fund. Total expenditures for the 2008 -09 budget year are $59,632,432, an increase of $5,045,760 (9.24 %) over the prior year budget before the $5,000,000 September 22, 2008 Budget Amendment from fund balance to the Capital Improvement Program Fund (CIPF). Increases in overall expenditure categories include personnel services ($3,819,105), supplies ($704,155), maintenance ($165,023), sundry ($1,604), contingency ($311,607), and capital outlay ($517,873). There will be decreases in services (- $90,265) and transfers to other funds (- $383,342). 37 MAJORBUDGET ISSUES Fiscal Year 2008 -09 Miscellaneous expenditures sre unchanged. The Salary savings of $500,000 for vacant positions that occur during the year is included in the personnel cost calculations. The Transfers Out— CIPF changed from the 2008 -09 Proposed Budget to the 2008 -09 Adopted Budget. Public Safety • Staffing Implementation — Fire Station Six (Pinehu.t) — The new Pinehurst Fire Station is currently under design and is expected to begin operations in late 2009 or early 2010. In order to provide the highest quality of candidates and to allow for adequate training time, the hiring of the additional 15 fire personnel will be spread over two fiscal years. The adopted 2008 -09 budget includes hiring three fire fighters in the 2ed quarter and six lire fightem in the 4" quarter. The hiring plan will also upgrade three of the shift- breaker positions from fire fighter to Lieutenant to provide additional training and safety opportunities. The hiring of these additional personnel at this time will also reduce overtime costs until the personnel are assigned to the new fire station. A grant has been submitted to assist with the new personnel costs. $271,701 • Police "Hot Spot" Team and DOT Track Enforcement — Important components of the enhanced Public Safety initiatives are the Police Hot Spot Teem and enhanced DOT truck enforcement activities funded through the CCPD. In the adapted 2008 -09 CCPD budget that Council will consider in August, $878,925 is appropriated in direct support of these two activities. If funded through the General Fund, these programs would require an additional cent increase in the property tax rare. • Police Mobile Data Terminals — Ten of the "ruggedized" laptops are scheduled for upgrade and replacement in the 2008 -09 CCPD budget at a cost of $50,000. • Mug Shot System — Implement a system to capture digital photos of individuals for archiving, storage and for use in digital line -ups. The current system is over 10 years old and is not supported by vendors. This will also allow remote access by field officers. $63,790 • Police Department Vehicles — Replacement of 10 vehicles are adopted in the General Fund as part of the ongoing capital replacement requirements. $239,000 • Additional Police Vehicles — Four additional Police vehicle replacements are budgeted in the 2008 -09 CCPD budget at a total cost of $130,998. • Police Video Cameras — Five video cameras for patrol vehicles we included for protection of officers and citizens. This is the 12ih year for this program and will continue replacement of older cameras in our 64 patrol vehicles. The use of the cameras has provided evidence of the actions of officers and citizens being filmed. $35,000 38 General Fund Expenditures by Function $60 ■ Transfers Out $50 ® Capital $40 ■ Culture &Leisure `n $30 O Health & Welfare a X $20 ❑ Public Works $10 ■ Public Safety S. ■ General Govemmart 2003.04 200405 2005 -06 2006 -07 2007 -08* 2008 -09 Fiscal Yee. Fordir ady. ae 20ot -0 %Geeenl Fund nulgrrdoes iiai wclude ur budget ameodmvnl .OA,a10,950, IDppmwd 22,200x. Sepknbttr2, 3aaF. Public Safety • Staffing Implementation — Fire Station Six (Pinehu.t) — The new Pinehurst Fire Station is currently under design and is expected to begin operations in late 2009 or early 2010. In order to provide the highest quality of candidates and to allow for adequate training time, the hiring of the additional 15 fire personnel will be spread over two fiscal years. The adopted 2008 -09 budget includes hiring three fire fighters in the 2ed quarter and six lire fightem in the 4" quarter. The hiring plan will also upgrade three of the shift- breaker positions from fire fighter to Lieutenant to provide additional training and safety opportunities. The hiring of these additional personnel at this time will also reduce overtime costs until the personnel are assigned to the new fire station. A grant has been submitted to assist with the new personnel costs. $271,701 • Police "Hot Spot" Team and DOT Track Enforcement — Important components of the enhanced Public Safety initiatives are the Police Hot Spot Teem and enhanced DOT truck enforcement activities funded through the CCPD. In the adapted 2008 -09 CCPD budget that Council will consider in August, $878,925 is appropriated in direct support of these two activities. If funded through the General Fund, these programs would require an additional cent increase in the property tax rare. • Police Mobile Data Terminals — Ten of the "ruggedized" laptops are scheduled for upgrade and replacement in the 2008 -09 CCPD budget at a cost of $50,000. • Mug Shot System — Implement a system to capture digital photos of individuals for archiving, storage and for use in digital line -ups. The current system is over 10 years old and is not supported by vendors. This will also allow remote access by field officers. $63,790 • Police Department Vehicles — Replacement of 10 vehicles are adopted in the General Fund as part of the ongoing capital replacement requirements. $239,000 • Additional Police Vehicles — Four additional Police vehicle replacements are budgeted in the 2008 -09 CCPD budget at a total cost of $130,998. • Police Video Cameras — Five video cameras for patrol vehicles we included for protection of officers and citizens. This is the 12ih year for this program and will continue replacement of older cameras in our 64 patrol vehicles. The use of the cameras has provided evidence of the actions of officers and citizens being filmed. $35,000 38 MAJOR BUDGET ISSUES Fiscal Year 2008 -09 • Police Forensic Imaging System — The Police Department currently outsources their work which requires converting, enhancing and detailed examination of external security recordings. This process delays investigative examination of material by weeks and possibly months. $44,000 • DOT Enforcement Vehicles — Purchasing and equipping two replacement DOT Enforcement vehicles in support of expanded truck enforcement activities. Funding is also included so that all DOT vehicles have access the Unified Carrier Registration for commercial vehicles via the internet via their Mobile Data Terminals (MDT's). The added personnel are funded by CCPD. $99,320 • Portable Truck Scales — Purchase of a replacement set of portable scales for use by the DOT enforcement officer in the Motor Carrier Division. $16,000 • Dual K Band Radar — Purchase of five (5) replacement radar units for improved traffic enforcement activities. $9,000 • Emergency Management/9 -1 -1 Communications Reorganization — In order to maximize the efficiency of the Emergency Management functions and to better integrate day -to -day emergency communications with disaster - related operations, it is adopted to move the 9 -1 -1 Communications Division into the Emergency Management Department. The Communications Coordinator will assume the full -time position of Deputy Emergency Management Coordinator (EMC) with the 9 -1 -1 Center as one of his responsibilities. The Assistant EMC will retire in January and the position will be downgraded to administrative support. A Communications Manager position will be created to focus on day -to -day operations and enhancement of the in- house training program in the 9 -1 -1 Center. This reorganization will provide additional staff resources needed to maintain and improve existing emergency response and preparedness plans as well assist all departments in the development of Continuity of Operations Plans (COOP). $109,062 • EOC Satcom Earth Station and replacement of two portable satellite phones — Purchase and install a full- spectrum satellite communications network for the EOC that will provide phone, video, Internet and data transmission capabilities in the aftermath of a disaster incident. This system can also be field deployed with City forces responding on mutual aid assistance to other areas. The portable phones are used by field units or for short term incidents not requiring deployment of the earth station. $84,200 • Replacement Off -Road Emergency Brush Fire Apparatus — Purchase of a 1 -ton four -wheel drive vehicle to carry a modular fire fighting unit. This replaces a military surplus, 1966 truck. $100,000 • Firefighter Protective Clothing Inspection and Replacement Program — The State has adopted a more stringent testing and inspection program for fire fighter protective clothing. Although the City has an aggressive inspection and replacement program, we anticipate this unfunded mandate to significantly increase these costs. The final rules and implementation are pending so the specific costs are hard to determine. The budgeted amount is based on analysis by Fire staff. $182,959 • Rescue Tools and Equipment — Replacement of hand tools, five entry tools, a Haz -Mat camera and upgraded chemical meters. $45,000 • Public Automatic Electronic Defibrillators — The purchase of ten additional Automatic Electronic Defibrillators (AEDs) for placement in public buildings will provide additional life- saving opportunities to assist patients with critical cardiac problems. This purchase is funded in the FCPEMSD. $25,000 • Automatic Electronic Defibrillators — Replacement of one Automatic Electronic Defibrillator (AED) used by fire fighters on medical calls to assist patients with critical cardiac problems. $3,300 • Self Contained Breathing Apparatus (SCBA) Replacements and Upgrades — Enhancing the reliability and usefulness of SCBA with scheduled replacements, radio interfaces and additional duration breathing air cylinders. $67,950 39 MAJOR BUDGET ISSUES Fiscal Year 2008 -09 • Radios and Related Equipment — Purchase of two portable and two mobile radios, along with replacement headsets and chargers. $24,658 • Thermal Imaging Cameras (2) — Purchase of two replacement cameras that allow firefighters to more quickly and safely search buildings under smoky or dark conditions. $18,000 • Fire Station Repairs — Miscellaneous capital repairs at the five fire stations including such items as air conditioning replacement, furniture replacement and pavement repairs. $41,300 • Replacement Vehicles for Fire Department Administration and Support Services — Replacement of a 1988 and 2000 model vehicle with new vehicles with required emergency equipment. $64,300 • Diesel Exhaust System — Installation of diesel exhaust filter system of fire apparatus to improve health and safety for fire fighters when the equipment is operated in proximity to the fire station living areas. This is year one of a multi -year installation program. $48,930 • Renovation at 1200 Lee Drive — This former Public Works building is utilized by Emergency Management as a warehouse and staging facility. The roof on the building was recently replaced and funding is adopted to continue renovation to make the building more functional for its new purpose. $55,000 Compensation and Employee Benefits Compensation — Our City employees are our most valuable assets. Each year the Human Resources Department compares the compensation plan to the market. In FY 2000 -01 and FY 2001 -02, the City made considerable strides in upgrading salaries based on market comparisons. During this time, the City provided significant funding for merit increases for non -civil service employees and market adjustments for civil service employees. In 2002 -03, a 2.5% across - the -board increase was given to full -time employees. In 2003- 04, a 2.5% across the board salary increase was included for full-time and part-time employees not covered by a collective bargaining agreement. Employees covered by a collective bargaining agreement received 2.16% and a compression of pay tiers equivalent in cost to 0.4% for a total of 2.5 %. Since the salary structure for non -civil service employees had not been updated since 2002 and was considered to be falling behind the market, the 2004 -05 budget included a two -level adjustment of the salary structure and a 4% market adjustment for full and part-time non -civil service employees not covered by a collective bargaining agreement, effective January 2005. The civil service employees in the Police Department received a 4% market adjustment. Also, the Fire Collective bargaining contract included a 4% market adjustment and agreement to reduce tiers over two years, beginning with the 2006 budget. Public Sector Personnel Consultants, Inc. completed a compensation study and recommended changes in salary classifications, adjustment of positions within the classification and an across the board increase for non -Civil Service employees. The 2005 -06 budget included adjustment to market for employees not covered by a collective bargaining agreement and a 2% across - the -board increase for non -Civil Service employees. Police Civil Service moved to 100% of market for each tier and Fire Civil Service received 3.6% across the board under the collective bargaining agreement. The 2006 -07 budget included a merit pay program for non -Civil Service employees, ranging from 3% to 6% based on performance, a market adjustment for Police Civil Service employees, and a 2.5% across the board for Fire Civil Service under the terms of the collective bargaining agreement. The current budget included a 3% across- the -board raise for non -civil service employees, market adjustments in Police to maintain the ranks at 100% of market and market adjustments under the fire collective bargaining contract to move those personnel closer to market with the pledge to complete that adjustment in the 2008 -09 budget. The adopted budget continues the attention to compensation and benefits for our employees. The fire collective bargaining contract establishes all covered positions at market. Adjustments in Police Civil Service compensation maintain those positions at market. Non -civil service employees (full and part-time) are adopted to be eligible for a 3% to 5% merit increase, based on performance, and market adjustments are adopted for those positions not currently reflective of market as well as salary adjustment for incumbent personnel in those positions that are below their appropriate position within their grade range. The compensation improvements are not without significant cost. The recurring cost of the salary adjustments 40 MAJOR BUDGET ISSUES Fiscal Year 2008 -09 granted in the current budget increased the base budget this year by $1,478,725. The cost for the adopted compensation plan increases the General Fund budget by an additional $1,732,719. A memorandum discussing the compensation plan is included in the Miscellaneous section of the budget. Additional Employee Holiday - Full -time City of Baytown employees are granted nine holidays per year. One of these holidays is "floating" and is selected by vote of employees each year. Although it is generally the day after Thanksgiving, there are years when Christmas Eve or the day after Christmas has been selected. The selection of an alternate day can cause staffing and morale problems, especially since the selection is done after the start of the fiscal year and long term travel plans have been made. It is adopted to change the current "floating" day to a set day - the day after Thanksgiving. This will allow employees and citizens to know that non - emergency City services will be closed for that four -day weekend each year. A new floating holiday will be added that will not cause a reduction in service delivery to our residents. Each employee will be allowed to select their floating holiday, based on the staffing needs of their department on any particular day. By changing to this system, the holiday time -off needs of our employees can be met on a more individual basis for one day per year and the operations of the City will not be adversely affected. This additional day may cause slight increases some 24 -hour operating departments so an allocation of $25,000 has been set aside for the implementation year. Health and Dental Coverage - Like most other employers that provide health coverage, the City has seen significant increases in health and dental expenses. The Medical/Dental Plan Board of Trustees has analyzed premiums, expenses, and utilization of the health and dental plan, including the changes made in the previous budget. The Trustees have again recommended no health premium increases be implemented at this time, although it is being adopted to restructure the grouping on additional coverage for dependants to better reflect costs and to raise the deductibles on the basic plan. For the third consecutive year, the City will be able to absorb the additional health care costs without general premium increases. The working capital in this fund is projected to that premium increases are inevitable in the 2009 -10 budget. This year's budget will allow time for analysis of the restructured rate grouping and new deductibles to determine impact. Adjustments have been made to the City's dental plans over the last three years to adjust premiums to match expenses. No additional dental plan premium changes, other than the group structure to match the medical plan, are adopted. $3,883,697 41 2008 Em to ee Rates Plan or Group Employee EE + 1,2 EE + 3,4 EE + 5+ Base Plan $43.0 $220.6 $229.5 $238.3 Premium Plan $81.8 $300.9 $310.5 $320.6 Pre -65 Retiree (Base Plan only) $43.01 $220.6 $229.5 $238.3 Post - 65 Retiree (Base Plan only) $43.OA $220.6(. $177.5(. N/ 2009 Em to ee Rates Plan or Group Employee I EE + S ouse I EE + Child ren EE + Family Base Plan $43.0 $239.3q $220.61 $245.6 Premium Plan $81.8 $335-14 $304.61 $340.9 Pre -65 Retiree (Base Plan only) $43.0 $239.3 $220.6 $245.6 Post - 65 Retiree (Base Plan only) $43.0 $239.3 $191.54 N/ Plan or Group Chan a from 2008 Base Plan $ $18.7 $8.90 $7.2 Premium Plan $ $34.2 $5.83 $20.3 Pre -65 Retiree (Base Plan only) $ $18.7 $8.90 $7.2 Post - 65 Retiree (Base Plan only) $ $18.7 $14.01 N/ 41 MAJOR BUDGET ISSUES Fiscal Year 2008 -09 Infrastructure and Capital Project/Bond Implementation 2001 Street Bond Implementation — All of the 2001 Street bonds have been sold. The first two years funding was divided into two bid packages (Phase I & II) to facilitate construction initiation and scheduling. Phases I and II are complete. Year Three streets were completed in the spring of 2008. Due to construction cost increases in concrete, steel and fuel, a portion of the Year Four funding, along with one -time funding from the Utility Fund for related work, was utilized to fund the selected street segment replacement. The Year Four Bond program ended up with $3.72 million which was divided between Kilgore Road, segments of Bob Smith and Districts One and Three. Once again construction cost increases resulting in a shortfall in funding. A combination - funding plan was developed that reduced the District One and Three allocation, utilized utility CIP funds, and added drainage bond funds to allow the program to proceed. Bob Smith and Kilgore are under construction now with completion expected in late 2008. The District One and Three streets were recently awarded with completion in early 2009. Year Five, Raccoon Drive was completed this year in a joint venture with Harris County. Once the remaining projects are completed a summary of the entire five - year program will be presented to Council along with any remaining funds eligible for reprogramming. 2007 Bond Implementation — In order to reduce the "lag" between street projects, the Council authorized the sale of $1 million in Certificates of Obligation (CO) to fund the design of the first year's streets in the adopted $30 million, 2007 Street Bond program. These streets were selected and approved by Council. Engineering and design is 95% complete and the plans and specifications are expected to be submitted to Council in the near future. A total of $12,890,000 was sold for Year One of the 2007 bond program. Other bond projects underway include the design for the Northeast Fire Station ($600,000), Radio System Upgrades ($1,000,000), matching funds for the Decker/Hwy. 146 flyover ($1,000,00), Draining projects ($400,000), Sports Complex Aquatics Center ($4,000,000), sidewalks ($100,000), beautification ($171,000), and siren replacements and additions ($418,000). The adopted budget includes a 2007 bond debt payment of $870,052. Capital Drainage — The 2001 Bond Program included $3,250,000 for upgrades of the existing storm drainage system and the 2007 bonds will allocate $2,000,000 over six years. The General Fund budget continues to provide funding for contract and in -house projects, supplemented by revenue from the Storm Water Utility Fund. The funds will be used for projects to repair erosion damage around several bridges, including Rollingbrook at Goose Creek Stream, W. Texas Avenue and Park Street at Goose Creek Stream. Engineering design on these bridge projects is nearing completion and the total repair costs will approach $1,000,000. A combination of capital and bond funding will be used. Other drainage projects include the ongoing drainage work in Pinehurst, on High Street near S. Main, on McKinney from N. Alexander to Bob Smith, in the vicinity of Horace Mann Jr. High between Hwy. 146 and Tri-City Beach Road and Hwy. 146 and N. Alexander, on S. Burnet from Lakewood south to the dead end and on Arbor from Bayway to North. As always, funding may be shifted to solve drainage emergencies which may occur during the year, such as the cave -in on Rollingbrook Drive. $220,000 Contract Concrete Work — Continuation of the program started in fiscal year 2000 to provide funding for outsourcing driveway, sidewalk and curb repairs resulting from repairs for utility failures. The General Fund allocation to these activities is being increased to $250,000 to offset reductions in CDBG funding, cost increases and allow additional work. An additional $300,000 is provided by Street Maintenance Sales Tax revenue. A detailed section on the Street Maintenance Sales Tax Fund is included in the Miscellaneous section of the budget. $250,000 Capital Improvement Project Funds (CIPF) — The 2007 Bond Program approved by voters in November 2007 included $80 million in funding for capital improvements. The CIPF is used to fund some of the project managementloversight costs, or to fund unforeseen major capital expenditures such as the East District Landfill Erosion Project. The CIPF in the adopted budget, utilizing an appropriation of $539,000 from the General Fund and existing CIPF funds, includes allocations for those projects along with the following new projects: 42 MAJOR BUDGET ISSUES Fiscal Year 2008 -09 Project Mgmt/In- house /Contract design team for major projects $158,454 Dumpster Enclosure Program for City Facilities 100,000 General CIPF 5,000 Hazard Mitigation Grant Match 250,000 Supplemental funding for capital projects 100,000 Public Facility Repairs (Building repairs as needed) 50,000 Emergency demolition of dangerous buildings 450,000 Unforeseen new capital proiect initiatives 150.000 $1,263,454 Economic Development Economic Development Programs — Through the MDD and Tax Increment Reinvestment Zone (TIRZ) No. 1, the City has a number of programs to help attract investment in Baytown and to promote new or expanded businesses. Ongoing development in the residential portions of the TIRZ has been vigorous and an additional section of Country Club Manor and Eastpoint have homes under construction. The Eastpoint construction of Victoria Walker Elementary School, along with Memorial High School, is expected to further stimulate residential and commercial development in the area. The TIRZ was expanded slightly in 2005 to help facilitate development of commercial property along the extension of Hunt Road from Garth to John Martin. An all- suites hotel is under design for this area and discussion continues on a market -rate apartment complex that will include the extension of Hunt Road. This development, along with the anticipated commercial development, will positively impact the I -10 /Garth Road area as well as the rest of Baytown. The additional residential development on the west side of John Martin Road is moving forward with the County agreement to participate with the TIRZ with a portion of their ad valorem value. This project will require the TIRZ to be expanded to include this property and would result in the realignment and reconstruction of John Martin Road from Lynchburg Cedar Bayou to I -10. Economic Development Strategic Plan Implementation — The MDD contracted with the Baytown/West Chambers County Economic Development Foundation (EDF) in 2004 -05 to coordinate development of an Economic Development Strategic Plan for Baytown. The EDF employed the firm of Angelou Economics to produce the plan and report. The plan was completed and accepted in 2004 and a Steering Committee is being formed to develop an implementation plan. The resulting information and plans will be coordinated with the recently completed Baytown 2025, Comprehensive Plan Update and the Unified Land Development Code still in progress. The City adopted a policy allowing "In -City Municipal Utility Districts." To date, three such developments have been approved. The "rooftops" contained within the residential developments both inside the city limits as well as in the City's ETJ over the past few years, are assisting in attracting commercial development such as Best Buy, Kohl's and Old Navy, and the Petco retail center which is under construction. Dollar General Store, Conn's, Chic -Fil -A and Tractor Supply recently opened new retail centers on Garth Road. The continued addition of "rooftops" through the TIRZ, "In -City MUDs" and other developments are expected to continue this trend. Unified Land Development Code — The creation of a Unified Land Development Code (ULDC) was approved in a previous budget as a joint venture between the City and the Municipal Development District. This project will consolidate and organize all codes from the existing codification into a new document that is easier to use and more "developer friendly". The firm of Duncan Associates facilitated the basic structure of this document and City staff is now refining and completing the process. The ULDC will assist in the preparation and review of plans for development. Planning and Zoning Commission and citizen/developer review of the adopted ULDC is underway and expected to continue through the fall. "Downtown Redevelopment" Program — The "Downtown Redevelopment" Program is in its seventh year of activity. The General Fund has included an allocation of one - for -one match funds since 2004 -05 to continue the support for downtown redevelopment through the facade program and the Municipal Development District (MDD) and Hotel/Motel Fund are providing financial support. Projects consistent with elements of the Downtown Master Plan will be eligible for a 100% match of outside /private funding sources. Since $125,000 remains available from previous years for this matching fund program, no additional facade 43 MAJOR BUDGET ISSUES Fiscal Year 2008 -09 additional fagade allocation is adopted for 2008 -09. The MDD funded the purchase of a building for use as an Arts Center and home of the Art League this year and the elimination of dangerous and derelict buildings is receiving renewed attention. The final design of the Downtown Streetscape Demonstration Project has started, funded by a combination of federal funds administered through TxDOT and local MDD funds. City Image and Beautification • Additional Beautification Crew — The installation of the new landscaped medians on Alexander along with the other planned community appearance projects requires the increase in staff to maintain them after installation. The additional beautification crew is budgeted for 10 month to compensate for the time it takes to hire staff. The start -up cost of this new expenditure is $51,000. $133,968 Curbside Recycling Program — Although funded in the Sanitation Fund, it is believed that the implementation of a curbside recycling program is a key component to increased efforts to improved environmental awareness in Baytown, to reduce littering and to improve the community appearance. Bayer Corporation generously donated $108,000 to offset the initial cost of purchasing the 18- gallon bins and the program kicked off June 2, 2008. The residents recycled an impressive 78 tons of materials in the first month. Through public education programs and community pride we expect this amount to increase significantly through the initial three -year contract with Waste Management. It is hoped that a successful recycling program will offset some of the expected future solid waste collection costs driven by escalating energy costs. We are fortunate that our current residential solid waste contract does not include a fuel surcharge component but future contracts surely will. No increase is adopted in the $2.20 per month residential recycling fee although our costs will increase through the year due to the fuel surcharge clause in this contract. The Sanitation Fund in general will accommodate the increase expected in September and it may be necessary to adjust the fee later in the year. " Madvac" Vacuum Sweeper — One of the challenges in litter cleanup is the removal of small debris such as cigarette butts and shredded paper. The Madvac is a self - propelled small vacuum well suited to cleaning medians, curb lines, fence lines or other areas not suitable for a full -sized street sweeper. One machine was approved in the current budget and is operated by the Parks and Recreation Extended Beautification crew. An additional machine will be purchased in the near future utilizing grant funds through the Health Department. It will be shared by the Health Department Community Service program and Parks and Recreation. Community Appearance Program — The Neighborhood Protection Division (NPD) conducted a pilot program in the 2000 -01 budget for expanded litter abatement. This included the "Adopt A Street' ' program as well as the "Trash Off' and targeted neighborhood events. CDBG - funded support of this program was reduced in the 2005 -06 and 2007 -08 Action Plan. CBDG support for these activities was eliminated in the 2007 -08 Action Plan. Additional funding of $67,802 was included in the current budget for continuation of these programs and events at their current levels. Grant funds were unsuccessfully sought this year to add a second Community Service program at a cost of $93,913. We will submit for funding of the expanded program again in 2009. • Banners/Entrance Signage — Funding is included for the purchase of additional streetlight banners and the possible construction of additional entrance signage. $10,000 • Beautification Committee — The Health Department/Neighborhood Protection Division serve as the liaison to the Council- appointed committee to address litter abatement and beautification programs in the City. Funding in support of those activities in included in the Health budget. $5,000 Traffic Control, Enforcement and Transportation • Transportation Thoroughfare Plan — The City is in need of an updated, comprehensive Transportation Thoroughfare Plan to assist with current traffic flow problems and to help avoid new problems in the future. The total Plan development is estimated to cost $300,000. The funding plan for this two -year effort is to divide the costs equally between the General Fund and the MDD over a two year period. Develop and project M11 MAU MAJOR BUDGET ISSUES Fiscal Year 2008 -09 project scope and qualifications for the consultant are underway and requests for proposals are expected in late summer /early fail. $75,000 The MDD sales tax approved by voters in May 2001 includes funding for street signal synchronization design for North Main Street and Alexander Drive. The Houston - Galveston Area Council (HGAC) has included synchronization of these streets in its Transportation Improvement Plan (TIP). Receipt of this grant, scheduled for 2008 -09, will reimburse 80% of the design and construction costs for these projects. The signal synchronization for Garth Road has been completed and was updated recently to improve its effectiveness. See the Component Unit section for additional information. Signalization — The budget includes funding for design and construction of traffic control devices at a future, unspecified intersection. With the opening of Old Navy, the additional construction next to Office Depot and the expected construction of a "Petro", it is expected that a recommendation will be presented to reactivate the signal removed from the Office Depot/Furrows entrance. Due to the upgrades to equipment completed since the removal of this signal, it is expected that the cost of reactivation will only be slightly less than a "new" signal. $150,000 • Traffic Engineer Services — We have been unsuccessful in filling the Traffic Engineer position in the past and have had to rely on contract services. In the adopted budget, we continue to utilize contract services as needed throughout the year. $40,000 Pavement Marking — A combination of in -house paint and contractor - applied thereto- plastic pavement striping. This is increased $20,000 due to cost increases associated with higher oil prices. $100,000 • TxDOT Illumination Maintenance — As a municipality over 50,000 in population, we are required to maintain the streetlights along state highways in our city limits. This includes Highway 146, Spur 330 (Decker Drive) and now I -10. In order to provide regular maintenance and repair of this safety lighting, it is adopted to bid an annual contract with a lighting maintenance contractor for monthly checks and service. The cost is an estimate based on similar contracts. $50,000 Parks & Recreation • Update to the Parks, Recreation, Open Space and Greenway Master Plan — This update to the 2001 plan will include a citywide hike and bike trail master plan. Such a master plan will be helpful in planning the installation of future neighborhood sidewalks. $100,000 • Upgrade Parks Caretaker Aide from 6 -month to 8 -month — In order to provide additional mowing and litter removal in our parks, two of the part-time Parks Caretaker Aide positions will be expanded from 6- months to 8- months. $7,913 • Upgrade Part -Time Equipment Operator to Full-Time — It is difficult to get experienced and competent equipment operators on a part-time basis. This change will allow us to recruit and retain a qualified individual to operate large mowing and trimming equipment. In the brief non - mowing season the position will assist with other off - season maintenance projects. $13,606 • Additional Funding Construction of a Dog Park — Construction of a dog park has shifted to the newly acquired area at Jenkins Park. The larger area has increased anticipated construction costs. TPWD grants are being sought to add a significant trail component to the project. $25,000 • Repairs and Upgrades to Parks Facilities — Maintenance and repairs to Parks facilities to improve their utilization by our patrons. These include replacement of the floor in the Jenkins and Roseland pavilions and Mockingbird Room, refinishing the stage floor in the auditorium, replacing two special event tents and 40 folding tables in the Community Center $33,460 • Trash Receptacles — Purchase of improved trash receptacles to enhance the appearance of our parks by reducing the use of some "barrels" as trash receptacles. This is a multi -year project. $5,000 45 MAJOR BUDGET ISSUES Fiscal Year 2008 -09 • Reimbursement for Electrical Costs for Youth Sports Leagues — Reimbursement of up to $4,000 in electrical costs for youth sports leagues that contract with the City for use of city-owned facilities. $24,000 • Replacement of Park Entry sign (20). $25,000 Sports League Projects — Installation of bleacher covers at Little League and Soccer Parks ($19,500), replacement of fence material at North LL ($19,500), replacement of backstop material at East LL ($8,000), replacement of the fence along Ward Road at East LL ($12,150), paving in north spectator area at North LL ($15,400), paving in the spectator area at Jenkins Baseball Fields ($22,200), replacement of dugout fences at Central LL ($3,000), burglar bars on restroom doors at Jenkins and East LL Parks ($2,000), replacement of connecting trail at Westwood Park/West LL ($3,500), relocation of the lights from fields E, F and G at the Sports Complex to the East Road Parking lot ($25,000) and repairs to Pony League dugouts at Jenkins Park ($1,000). These projects are funded in the adopted MDD budget. • Playground Equipment Replacement — Provides continued funding for the ongoing program to replace damaged and worn equipment at various park facilities throughout the city. This annual project has been increased $5,000 due to rising equipment costs. $25,000 • Replace the Concrete Trail at Unidad Park — This will fund the materials only and allow replacement of the existing 4' -wide trail with a new, concrete 6' -wide trail. The new trail will be designed and constructed by Parks crews. $49,000 • Replace Trail at the Sports Complex — Replacement of the asphalt trail at the Sports complex with 950 feet of 8' -wide concrete trail and 75- of 6' -wide connecting trail. This $15,250, materials -only project is funding in the adopted MDD budget. • Purchase of a Tree Spade — Purchase of equipment to allow us to harvest or "rescue" larger tree for replanting at another location. $28,000 • Irrigation of two fields at Wayne Gray Sports Complex — The supply piping was installed as part of the facility upgrades. This is the second phase to complete the installation on two additional fields. $30,000 • Purchase of a " Gator- Mounted" Sprayer — This sprayer can be easily installed on one of Park's Gator vehicles to allow for pesticides to be efficiently applied in all areas of our parks. The current practice is to attempt this application with our large truck mounted sprayer that applies chemicals to medians. $3,000 • Replace one 1 -ton truck, one 3/. ton and one ' /z ton truck $81,500 • Replace Pedestrian Bridge at Jenkins Park — Replacement of one of the 4' -wide, 85' -long steel pedestrian bridges at the Jenkins with a 6' -wide Continental Steel Bridge. A second bridge will need to be replaced next budget. $71,900 • Heavy Equipment Operator and Equipment — The technical adjustments to the Parks and Recreation Budget were authorized by City Council during the 2008 -09 Budget Work Sessions. A Heavy Equipment Operator, mower and tractor were added to assist with the increased mowing schedule. $93,197 • Equipment Replacement: o Landscape Trailer $3,500 • Zero -turn Mowers (3) $47,000 • 4WD Utility Tractors (2) $60,000 • Six-foot Flail Mowers (3) $16,500 • Tractor and Slope Mower $80,000 • Mower Deck $4,500 46 MAJOR BUDGET ISSUES Fiscal Year 2008 -09 Information Technology Services (ITS) • Windows Server — Replacement of an IBM X Server at PD and two server chassis $54,500 • Security Cameras and Access Controls — Upgraded cameras at the Municipal Service Center and Utility Billing. Additional image storage and door access control software and hardware. $51,240 • Personal Computers & Printers — Replacement of computers and printers. Maintenance and repair of these items is increasing rapidly as they age. $24,967 • Computer hardware, software maintenance and licensing contracts — The budget also includes funding to provide an adequate number of software licenses for the staff. $514,961 Public Works • Confined Space Entry Safety Equipment — Implementation of an improved confined space entry safety program in all Public Works and Utility divisions where appropriate. $11,585 • Vehicle/Equipment Replacements: 0 1998 '/2 ton truck 0 1996 % ton truck 0 2000 1 ton truck $87,000 • Additional Security Cameras for the Municipal Service Center — Several items have been stolen and vehicles burglarized at the Municipal Service Center on Market Street. Installation of improved 24 -hour video surveillance cameras will assist the Police in apprehending those responsible for these thefts. This project is funded in the ITS budget. Library • Books and non -print media — The 2008 -09 budget allocates capital funds for the annual purchase of books and non -print media, increased $20,000 from the current budget. $220,000 • HALAN fees — HALAN fees increased 7% in 2003 as a result of a change in fee calculation for all members and slightly in 2004 for maintenance related items. HALAN fees had not previously increased for 10 years. The fees were increased in 2005 -06 and 2007 -08. The increase for 2008 -09 is $2,600. $81,600 Administrative and Other • Youth Advisory Commission — Supplies and Commission expenses related to support of the Youth Advisory Commission (YAC). The YAC is now coordinated through the Parks Department. $13,562 • City Hall Security and Appearance — Funding is adopted to continue to implement physical and operational changes at City Hall to improve the safety and security of our employees and visitors. These may include such items as electronic locks and improved video monitoring. $50,000 • Collective Bargaining and Civil Service — The fire fighter's collective bargaining contract expires September 30, 2008. Funding is provided for continuation of a contract with a consultant to assist the city in negotiation of a new contract and interpretation of the existing collective bargaining contract along with dealing with State Civil Service issues. $20,000 • City Maintenance Coordinator — In order to maximize the use of our City buildings and facilities and to keep current employees focus on their tasks rather than performing building maintenance, a full -time maintenance staff member is added to perform routing repairs and maintenance for a number of City buildings. These timely repairs can also reduce operating costs and improve employee morale by working in an environment where "everything works ". This position is partially funded by maintenance savings in various departments when they do not have to hire outside contractors for routine service work The recurring cost is $66,761 and $36,710 is budgeted for start-up capital purchases. $88,229 47 MAJOR BUDGET ISSUES Fiscal Year 2008 -09 • Educational Reimbursement Program — The technical adjustment to the General Overhead Budget was authorized by City Council during the 2008 -09 Budget Work Sessions. The City is providing a tuition assistance program to full -time, non - probationary employees for degree programs or courses that are job - related and will enhance an employee's performance. This program is contingent upon annual appropriation of funds and is subject to change at any time. $25,000 Streetlights — With the growth of new subdivisions and the increase in electricity costs, streetlights are rapidly becoming a major budget expenditure. The majority of our electricity for streetlights falls order our contract with Goss Energy, LP. A small number of these lights remain with Reliant Energy, Due to an excellent one -year electrical service contract recently executed, the adopted budget includes slight decrease ($102,854) in the budgeted streetlight operating costs even with the addition of more streetlights. The 2007- 08 budget comparison to estimated expenditures reveals a savings of $176,317. Each year the electric utility companies allocate a streetlight allotment for Baytown. This allotment allows for installation of a certain number of streetlights for Baytown at no cost to the City. Once the street lights are installed, the City pays the monthly bills for those lights. In addition to the allotment received from CenterPoint, developers install streetlights for new subdivisions and the City pays the recurring charges for those lights as well. When citizens request streetlights, staff investigates the need and, if warranted, makes recommendations to the Planning and Zoning Commission and Council for installation. Staff approves streetlight plans for new subdivisions, which increases our recurring costs. In the past, the budget has included a separate allocation for citizen requests and new subdivisions. To reduce budgetary impact, the annual allocation for new streetlight installations has been reduced over the past several years. The installation of "news' streetlights resumed in the prior fiscal year. The adopted budget provides fora total of 20 additional lights in the 2008- 09 fiscal year, plus the operating cost for the 1 -10 corridor lights that were part of a recent annexation. This total includes 150 additional streetlights in new subdivisions and 70 additional streetlights based on individual requests. Requests for streetlight installations from citizen are processed by the Planning Department, through the Planning and Zoning Commission and ultimately considered by City Council The adopted funding for new streetlights brings 'the total to 4,804. $950,000 RESERVE LEVELS In order to maintain fiscal stability, governmental entities maintain a General Fund unreserved fund balance to meet unforeseen emergencies that may arise. Appropriate levels of unreserved fund balances vary from entity to entity based on the relative impact of particular circumstances or financial conditions. The City of Baytown's goal for unreserved fund balance considers factors such as bond ratings, threat of severe tropical weather due to our proximity to the Gulf Coast, our location adjacent to the petro - chemical :complexes, unforeseen emergencies, and advice from the City's financial advisor for fiscal planning. Potential fluctuations in revenue, and cash Bow considerations between the start of the Racal year (October 1) and the receipt of property tax revenues in December /January also 48 General Fund Expenditures by Type ■ Contingarcy ■ Tmnsfas Out - C1PF 0 Capital Outlay ■ OperatingTrensfm Our Miscellaneous ■ Sundry 0 Saviccs 0 Mamt®ance 0Supplies M Personnel Services $60 $50 $40 .. $30 $20 $10 _ — — — - - — _ 2003 -04 2004 -05 2005 -06 2006 -07 2007 -08' 2008 -09 Fiscal years F., dis —iav pwpaaea only. 0. 2007-09 nemslpwW 0W1tl duo net ev'IW e14e "all ammdmem, a,da 2008. 10,959.npptm'etl Sap,—bu I2. RESERVE LEVELS In order to maintain fiscal stability, governmental entities maintain a General Fund unreserved fund balance to meet unforeseen emergencies that may arise. Appropriate levels of unreserved fund balances vary from entity to entity based on the relative impact of particular circumstances or financial conditions. The City of Baytown's goal for unreserved fund balance considers factors such as bond ratings, threat of severe tropical weather due to our proximity to the Gulf Coast, our location adjacent to the petro - chemical :complexes, unforeseen emergencies, and advice from the City's financial advisor for fiscal planning. Potential fluctuations in revenue, and cash Bow considerations between the start of the Racal year (October 1) and the receipt of property tax revenues in December /January also 48 MAJOR BUDGET ISSUES Fiscal Year 2008 -09 December /January also require adequate reserves. The goal for unreserved fund balance is in the range of 70 to 80 days operating reserves. Previous budgets have been adopted with a fund balance of —60 days and have always ended the year with in excess of 80 days. Amounts in excess of the reserve goal have historically been utilized to fund non- recurring expenditures unless there is a valid reason for carrying larger reserves. The budget for 2008 -09 will again use a portion of the fund balance to fund some of the non - recurring expenditures as follows: Capital Purchases $4,175,843 CIPF Transfer 539,000 Continuencv 400.000 TOTAL $5,114,843 Prior to the September 22, 2008 Budget Amendment, the non - recurring drawdown was projected to maintain the General Fund unreserved fund balance at $10,050,298 or 62 days. The Governmental Accounting Standards Board (GASB) issued Statement 45, entitled Accounting and Financial Reporting by Employers for Postemployment Benefits Other Than Pensions. The statement addresses how state and local governments should account for and report their costs and obligations related to post - employment healthcare and other non - pension benefits, commonly referred to as other post - employment benefits, or OPEB. The implementation of this statement is required for medium size employers, including Baytown, for fiscal years beginning after December 15, 2007. The fiscal year ending 2008 -09 will be the first year that the City will be required to comply with GASB 45. In the Fiscal Year 2005 -06 budget, we established a restricted reserve for our two largest funds with personnel costs (i.e. General Fund and Water & Sewer Fund) to identify partial funding for this obligation. GASB 45 could present a major expenditure in future budgets and restricting a portion of the fund balance in 2005 -06 represented a major step toward compliance. GENERAL DEBT SERVICE FUND The General Debt Service Fund accounts for the payment of principal and interest on general long -term liabilities paid primarily by taxes levied on property within the City. The current debt service requirement for 2008 -09 is $8,757,623, consisting of $5,660,000 in principal, $3,072,623 in interest, and $25,000 for fees/arbitrage calculation. Current tax revenues are projected to increase by $841,954 (10.7 %) over current year estimated revenues based on the adopted ad valorem tax rate increase (five cents) and a projected increase in the assessed value of property in the City of Baytown. A transfer from the Water and Sewer Fund is made to cover the portion of debt paid out of the General Debt Service Fund. Transfers are no longer made from the Crime Control and Prevention District Debt Service Fund as the debt from the `original' CCPD has been repaid. HOTEL/MOTEL FUND This fund accounts for the occupancy tax revenues collected from local hotels and motels. The occupancy tax is calculated by the hotel/motel based on 7% of their taxable receipts and remitted to the City on a quarterly basis by the hotels. These revenues must be spent to promote or encourage tourism and/or convention delegates. Eligible expenditures to promote tourism include establishing or enhancing a convention center; administrative cost for facilitating convention registration; tourism - related advertising and promotions; and tourism- targeted programs that enhance the arts, historical restoration or preservation programs. The distribution of hotel/motel tax revenue is specified by state law. At least 1% of the 7% occupancy tax annual revenue (approx. $102,000) must be spent on advertising and general promotion of the city and its vicinity. The city is prohibited from spending more than the greater of 15% of the hotel occupancy fund balance (approx. $135,276) or 1% of the 7% occupancy tax annual revenue (approx. $200,000) for development or enhancement of arts programs. Expenditures for historical purposes are limited to a maximum of 50% of the annual hotel tax revenue collected (approx. $359,000), if the municipality does not allocate any hotel occupancy tax revenues for convention/civic center purposes. New legislation enacted in 2003 applies to municipalities (including Baytown) that border an estuary or bay with a population of less than 80,000. The municipality may not use more than 10% (approx. $150,000) of the 49 ns sail!onualoD Rea ■ �naD a0uaa;uoJ ao; lgaQ ■ Iroums!H ■ a0I10uW +d ■ suy O utan tear S 000'SZf 60-8002 BO'LOOi 10.9002 90-SUnZ 504001 60-EOOZ 000'059 1 � - — noo's[b — 000'OOf S 000'056 s 5 IS 'I$ 'IS 000 sGV ZS uopoutU6q sa+m�nOdg31o10NUlawH 'sap!nPae palular �rmol Ienop}ppa >toddns of .C7!1!ga agtip!m panno� ap!nocd of 000`0055 to papmy are sanpegmI ma;.!;uaasaao,{nn 'pa8uayaun s< aaueualmem pue 005`2$ paseanm an sagddng '!snap palalai ¢dpomotd pve saalnras ap!wno .ro ;slsoa. pasaa�am IaaOa: 01680`!£$ Paseazan! aie saawa$ (anomal lau!1 00; lau¢ossad amn -iced pnogrypa pue aatampl000 8upa>[reys!isgagtl oggnd man a ;0 8mpun; le!ued aqt i�Bm °t 51£'95$.19 pasealom os!e aie saouvas [amosaad 'ta8pnq aql ;o qet p¢nd !atoyv/!aiol{ aq1 iapvn papn!om s! gesodad sap no nonauuo ;m leuomPPtl '6002 dI= m vopOnps¢oo m%aq R?^+ legs r4!poe3 sonantiy xaldmop suod$ acp u! lvauusanm !ato!H/!aioH paidopa aqt ao; ,Cepno pry!deo n asea�avc ;o eaie isa8ml ayy 'ta8pnq Ivaicno OM iano (o�ab'IL) 110'156$ 30 asaai0m m `ObL`ZUO`Z$.?+e PM3 latolnj/Ialog aqt ap; saml ?pnadxa paldope puoy S3NI1d.IQN3dX8 snag laasld 60-8002 80-!002 L0900Z 905002 50'4002 40-£002 00'051$ 100`00£$ 00`054$ 00`009$ 19045!$ sannanag xtsy Banednaap (a ;oyQ/la ;og S 000'SZf c 000'059 1 � - — noo's[b — 000'OOf 000'519 000'056 'sap!nPae palular �rmol Ienop}ppa >toddns of .C7!1!ga agtip!m panno� ap!nocd of 000`0055 to papmy are sanpegmI ma;.!;uaasaao,{nn 'pa8uayaun s< aaueualmem pue 005`2$ paseanm an sagddng '!snap palalai ¢dpomotd pve saalnras ap!wno .ro ;slsoa. pasaa�am IaaOa: 01680`!£$ Paseazan! aie saawa$ (anomal lau!1 00; lau¢ossad amn -iced pnogrypa pue aatampl000 8upa>[reys!isgagtl oggnd man a ;0 8mpun; le!ued aqt i�Bm °t 51£'95$.19 pasealom os!e aie saouvas [amosaad 'ta8pnq aql ;o qet p¢nd !atoyv/!aiol{ aq1 iapvn papn!om s! gesodad sap no nonauuo ;m leuomPPtl '6002 dI= m vopOnps¢oo m%aq R?^+ legs r4!poe3 sonantiy xaldmop suod$ acp u! lvauusanm !ato!H/!aioH paidopa aqt ao; ,Cepno pry!deo n asea�avc ;o eaie isa8ml ayy 'ta8pnq Ivaicno OM iano (o�ab'IL) 110'156$ 30 asaai0m m `ObL`ZUO`Z$.?+e PM3 latolnj/Ialog aqt ap; saml ?pnadxa paldope puoy S3NI1d.IQN3dX8 snag laasld 60-8002 80-!002 L0900Z 905002 50'4002 40-£002 00'051$ 100`00£$ 00`054$ 00`009$ 19045!$ sannanag xtsy Banednaap (a ;oyQ/la ;og '181$19$ ;o anvanw [etm ao; uopwgala0 6!nf ;o Nq pmv¢e aqt 1E coeds glooq io; sac; v0pad!ap.nd ao; 065'0!$ P� 000`05$ 3o s8mnma tsuatm sapn!om osle ia8pnq aqy umalleg of vot!s!n priloq!ppe Svuq Gem 1ag1 saq!nUOe !avopommd panoidm! ;o uogadppu¢ aqt p¢e s!atoq le¢op!ppe ;o 8amado aql of anp s! srgy 7a8pnq aea6 manno aql mo$ 000`051$ �Clatem!xadd¢ pas¢aiom aie 7a8pnq patdope pue saleulgsa neat luatma aqy sa]ewusa aea,i tnauna sa 00£`2[$ ;o aseaiam ae `066'8!!$ 79 sanuanal s7aafoid ia8pnq fi0-SOOZ a91 pue st!m!1 lgca alp m Hvpalad0 slmoq y[ seq ,Spuapno umot,Ceg ;o lt[� at!y S3flN3e1811 .fpsnpm !aioq aql p¢e s¢op¢anvoa 'msunol alomad m anise pus palou sauo8a1e0 aqt ;o avo 91!^+ mais!s¢oa aq isnm amtgmadxa ,Cuy saeal. aanp loud acp ;o saml!puadza !ensue a8vaane aql m0!aq aa; ton op sap!nnse la¢ouamad �o; papnadxa spun; se Sao! se `di!3 aq7 07 slstalot p¢e stoi!stn 8¢paeplu ;o asodmd ayt anise lags sangtoty pue s>fied ;o wpelada pue lvamanoldim 'aoueoalu!ew .co} a0ua)uq pmy anvanai !atomgatoq acp moa; panuap anuaxac aq! 30 �000`OS[$ 60�800Z .teak Iwelg SHIISSI Z3JMH HOf VW c - 1 t '181$19$ ;o anvanw [etm ao; uopwgala0 6!nf ;o Nq pmv¢e aqt 1E coeds glooq io; sac; v0pad!ap.nd ao; 065'0!$ P� 000`05$ 3o s8mnma tsuatm sapn!om osle ia8pnq aqy umalleg of vot!s!n priloq!ppe Svuq Gem 1ag1 saq!nUOe !avopommd panoidm! ;o uogadppu¢ aqt p¢e s!atoq le¢op!ppe ;o 8amado aql of anp s! srgy 7a8pnq aea6 manno aql mo$ 000`051$ �Clatem!xadd¢ pas¢aiom aie 7a8pnq patdope pue saleulgsa neat luatma aqy sa]ewusa aea,i tnauna sa 00£`2[$ ;o aseaiam ae `066'8!!$ 79 sanuanal s7aafoid ia8pnq fi0-SOOZ a91 pue st!m!1 lgca alp m Hvpalad0 slmoq y[ seq ,Spuapno umot,Ceg ;o lt[� at!y S3flN3e1811 .fpsnpm !aioq aql p¢e s¢op¢anvoa 'msunol alomad m anise pus palou sauo8a1e0 aqt ;o avo 91!^+ mais!s¢oa aq isnm amtgmadxa ,Cuy saeal. aanp loud acp ;o saml!puadza !ensue a8vaane aql m0!aq aa; ton op sap!nnse la¢ouamad �o; papnadxa spun; se Sao! se `di!3 aq7 07 slstalot p¢e stoi!stn 8¢paeplu ;o asodmd ayt anise lags sangtoty pue s>fied ;o wpelada pue lvamanoldim 'aoueoalu!ew .co} a0ua)uq pmy anvanai !atomgatoq acp moa; panuap anuaxac aq! 30 �000`OS[$ 60�800Z .teak Iwelg SHIISSI Z3JMH HOf VW MAJOR BUDGET ISSUES Fiscal Year 2008 -09 Enhancements to the Sports Complex Family Aquatics Center — The construction of the new Sports Complex Family Aquatics Center has the potential to be one of the greatest tourism projects in Baytown's history. While it will certainly be a center piece of entertainment for our residents, we have the opportunity to position ourselves to capture a growing segment of "closer -to- home" tourism in light of escalating energy and travel costs. The Hotel/Motel Fund is an appropriate funding vehicle for capital investments to fiu-ther position our aquatics facility as a destination. The working capital available in this fund allows for these "one- time" expenditures with impacting our ongoing promotion efforts. The enhancements recommended for inclusion in the bids for the construction of this facility are: • A Bowl Slide and banding Pool, added to the northwest comer of the facility: $262,500 • Additional signage and theming to improve the quality and appearance of the facility: $31,500 • Enclosure of the Rotary Pavilion for use as a special events center for both the Aquatics Center and the Sports Complex. This will also serve to make the Sports Complex more competitive when bidding for tournaments: $189,000 • Upgrading of the exterior fencing from chain link to ornamental iron, improving the appearance: $41,580 • Construction of a sand volleyball at the Aquatics Center: $21,000 • A technical adjustment to the Hotel/Motel Budget was authorized by City Council during the 2008 -09 Budget Work Sessions for possible Aquatics capital: $130,000 • The funding for the recommended improvements will be added to the $10 million in Bond and MDD funding allocated for this project. $545,580 • e of July — The Fourth of July celebration is a source of tourism bringing people from outside the community to the City. The total cost of the celebration is increased slightly and includes a fireworks display ($15,500), live entertainment ($86,000), security and personnel ($27,724), supplies/advertising/other ($21,220). A technical adjustment to the Hotel/Motel Budget was authorized by City Council during the 2008 -09 Budget Work Sessions for the live entertainment. $150,444 Promotion and Advertising — The budget includes fimding for public relations activities, advertising and promoting tourism for events that are designed to bring out -of -town visitors to Baytown. These include the July 4d' celebration, Grito -Fest, the Baytown Fine Rides Car Show (3`d year), Christmas on Texas Avenue (2°d year of Hotel/Motel support), Summerfest (2nd year of funding), Sports Complex Aquatics Center enhancements ($545,580) the Nurture Nature /Great Goose Creek Fest, participation on the Project Stars Economic Alliance, staffing a "Visit Baytown" booth at the Texas Parks and Wildlife Expo, a contract with the Baytown Chamber of Commerce for visitor service ($60,000), television sponsorship of the Bayou Bowl Football Game ($55,000), pre - race events for the NHRA Nationals ($50,000) and $370,000 in contingency /unforeseen for events that Council may desire to initiate or support. A new position of Public Affairs/Promotion Coordinator is partially funded under Promotional activities ($46,880). $1,464,727 • Funding is included in the budget for maintenance of the promotional web page for the City of Baytown. This web page was funded in prior Hotel/Motel budgets and is complete. This website is dedicated to providing information to potential visitors to promote tourism. $10,000 • Annual Clean up of Bays, Waterways & Estuaries — The budget includes funding for the annual clean up for bays, waterways and estuaries throughout Baytown. The current locations for this clean up and maintenance include Bayland Marina, WC Britton Park, Goose Creek Park, the Baytown Nature Center, Bicentennial Park and Roseland Bulkhead. This funding is increased to allow the addition of part-time personnel and will help offset the cost maintenance construction and the Extended Beautification Crew. $59,860 • Summer Concert — Grito Fest — Funding remains unchanged to host two concerts (July P, September) in the adopted budget. Each concert will include staged entertainment, food and beverage booths, and security. $48,385 • Nurture Nature Fest and Great Goose Fest — Events aimed at tapping the eco- tourism market and showcasing the Baytown Nature Center and the Eddie V. Gray Wetlands Recreation and Education Center. $31,353 51 MAJOR BUDGET ISSUES Fiscal Year 2008 -09 • Bayou Bowl Football Game — Advertising funds are included for the Bayou Bowl Football Game. The Bayou Bowl matched high school players from Louisiana against Texas high school players. The first Bayou Bowl was held during the summer of 2003. This funding will purchase an advertising sponsorship of the game and provide multiple television spots on Baytown during the broadcasts of the game. $55,000 • Pre -race events for the Houston Raceway Park National Races — Funding is included in the budget should Council wish to sponsor the expanded, pre -race activities prior to the NHRA Nationals held at Houston Raceway Park. $50,000 • Expanded City Advertising in Statewide and National Publications — In an expanding effort to showcase Baytown as a tourist destination, funding is included to place "Visit Baytown' ads in statewide and national travel - related magazines. $30,000 • Baytown Symphony Children's Concert — Musicians comprised of high school students, college students, music instructors and other music enthusiasts will perform free public concerts to children in the Goose Creek Independent School District. The concerts will be advertised regionally to attract visitors to Baytown and are designed to educate and entertain youth on fine classical and modern music. $8,123 • A technical adjustment to the Hotel/Motel Budget was authorized by City Council during the 2008 -09 Budget' Work Sessions for the Baytown Little Theatre Restoration. WATER AND SEWER FUND As mention earlier for discussion purposes, the 2008 -09 Major Budget Issues Report will use the 2007 -08 the Water & Sewer Fund Budget before the budget amendments for Hurricane Ike to represent a more relevant comparison of the change in adopted budgets. This fund accounts for the water and wastewater utilities for the City. The cost of providing services is financed primarily through user charges. Total expenditures for the 2008 -09 budget are $32,751,924. On September 22, 2008, the City Council authorized a $2,500,000 Budget Amendment from fund balance to the Water and Sewer CIPF to aid in the recovery efforts from Hurricane Ike. Prior to the budget amendment, the total expenditures increased to $3,397,213 or 11.57% from the 2007 -08 adopted budget. This increase is primarily due to nine months of operating costs associated with the new Northeast Wastewater Treatment Plant (NEWWTP) spread across most of the budgets line items. Specifically, increases include personnel costs ($448,502), supplies such as chemicals and treated water ($361,764), maintenance ($20,900), services such as electricity ($498,490), capital purchases ($78,225) and additional debt service payments ($1,954,560). The 2001 utility bond program has been substantially expanded due to the need for the rehabilitation of the wastewater collection system and the five -year program has been expanded. An additional $15.1 million in debt issuance is adopted for 2008 -09. The revenue increase, derived mainly from an average rate increase of 15 %, is driven by the following rising costs: • 8% - additional debt service supporting the expanded wastewater rehabilitation program, • 2% - increased cost for treated water from BAWA due to a rising cost of raw water and • 5% - increased operating costs for the NEWWTP, fuel and electricity cost increases for the remainder of operations, and salary and benefit cost increases, including the adopted compensation program. REVENUES Water Volume — Sales projections are 10.8 million gallons per day (MGD) based upon average rainfall years. Fluctuations to average rainfall can significantly impact actual sales as we have seen in recent years. Additional revenue of $2,840,233 is projected for the 2008 -09 budget. The MDD transfers funds to cover a portion of costs associated with the Northeast Wastewater Treatment Plant construction and West District Wastewater Treatment Plan expansion. In addition to the MDD transfers ($1,782,800), the following rate structure generates the additional funding required for the 2008 -09 adopted budget. 52 £S 666`9bZ`£$ siaualsnnaa Ilounoo lenaas -imas pus iagaranorl ai sdq faa•;es Aspcloq pas aan f gosa vog8uno3u[ auso!unq/uisld poop `tisnusr gala salnpagos dnxotd gsniq se aopemaolt . goes sapnlom sigl padolanap 8a►aq seq aopawo•;uc 3o alnpagos Supeiai y slseq Algiuom a uo sluaptsaj mo of ApDanp uogeuno•;m iamlap o1 Ai!3 aqi io3 f4!unuoddo ivapaxo us paptnwd suq pogiam ,Csantlop w3nno LO.900Z aql ui papnlom sem sadolanua a► slllq rStilpn of spseolsod uo slllq i(3rjpn mon uogtCtm aqZ • 4a3pnq aqi 3oVB pinoo saoud A8iaua uc saseaaaui 8amupuoo pus A4touloala 3o iunome algeiapisaoo e aumsaoa suoge;s 13iI I8 Pus srasld laamigasl mo3 aq•I• -iasld 3uauAsasZ ia3ema ;seM iseaquorl man aqi ie aogeiado �uTUaiBaq giinn pa;etoosse (08Z`ZL$) s ;soo saouuas lesodsip P� (SZO`£8$) saa3 itauad) saouuas leioads 1990`6££$) saouuas IBOwoala in saseaiam paloadxa o1 anP Al?mud (06b`86b$) pasea►om saawas . 050,66$ 'PaZIijQe3s on sisoo aausualmem salam old peas -otpss aq1 iapun sialam ialgm nnau 3o uogelleisat aqi o1 anQ •slsoo aoueua3acem aopngrustp lalem at sasealoui o; Aluemud anP (006`02$) ApgStis paseaiout aoueaa ;urew • 502`008`9$ '60-8002 192A I93sB m saamoisno dMdg of uo passed 8ataq ale ao3snog 30 �Clc� aq; mod is ;gnu n�ga io3 sasgaioac ;soa isalsi aQ.L '(Lbi`SOZ$) dMNg moi3 pasegomd 1a ;em pa3eaq 30 3soo paseacout aq; pas (OSi`bb$) sisoo leo►mago 8alseaiout ` {000`80I$) s3soo lan3 3atssaioai of anp {b9L`I9£$) aseaioat o1 paioadxa ale slsoo �tlddng . SOL`9 19`9$ •isaA ;xaa io3 lesodoid am ;tpaadxa atll to papnlom s► .isaA aili g8nosg3 saogcsod ;usaen io3 000100 $ 3o 98u!nes tie[eS •s�arnss atp 3o aousleq aql a�g ;uamaigas pug aopesaadmoa sia�liom `aousmsui cplsaq `asa,C 3sgl palus.� sastei 30 lsoo pazllenaus aqi glen paietoosse slsoo iatl30 '(ObS`OiZ$) saseajont Aieles 3mliem pue loam 30 ;soa aq; P� `(Sb£`96$) sarsaoid aoasaaiaiem anlen pue nogoa3aP 3poi aql io3 Ivu oP!PP8 ug 1•(9bb`OZ$) aseaiou► aunuano ;g8gs a papnlout Ptm ZOS`8bb$ 3o as8aiout tau B peq sma ;t aull pa;elai lauaosiad • :Saumo11o3 aqi apnlom sselo ioaCgo Aq saseaiout 3o s ;gStlq$� ' ;aBPnQ Pa1doP8 80-LOOZ aqi mod Z`L6£`£$ ;8 paioafoid an; 60-8002 moA ieasB iO3 sasaadxa pa;a8pnq aql `iaaurpuaure ia8pnq aql of Loud Sauf1.LIQt�i��� •tpuom lad %0'S i io ZS'Oi $ AQ aseaaom Plnom a8lsgo iannas pus 1a1sm �Igiuom aq; `uogdmnsaoo lequapisai a8giane cn; se saolle$ 00018 $uisn •lamas lequapisas ao do* uolis8-000 `ZT s �� `lamas pue la ;em gloq l03 agasgo ansas- o;- ssaaipeai aql m saolls8 000`2 3sTT3 aqi sapnloat anuonils alai aqZ I i'£$ Ib'0$ OL'Z$ suo1ie$ 00011/aim uoudmnsaoo io)v .�asn aumloA 9L'9$ 88'0$ 88'5$ saolle8 000`I /aim uopdumsaoo iannas 86'bZ$ 9Z'£$ ZL' i Z$ {�olie8 000`2 'soul) a ;8g aseg lannaS i I'L$ £6'0$ 8 i'9$ saone8 000` I /gym uopdmnsuoo ia3e 86'bZ$ 9Z'£$ ZL'iZ$ {saolis8 000`2 'lout) a ;sg aseg sale �I� aPlsinO I S'b$ 65'0$ Z6'£$ Rolle$ 000` i/alss uogdamsaoo lamas 6b'Z I $ £9' i $ 98'0 i $ {suolle� 000`2 'lout) a3sZI asgg lamas bL'b$ 29'0$ ZI'b$ sao[le� 000`i/a ;ei uopdutnsaoo ia;e �iI� aPlsuI sa ;eg ;m►ouro sa ;sg aolnaag pa ;dopes asea.taaI ;naa.m� 60-8002 60-8002 asap ieasl3 s�nssi i��ans xor�nl MAJOR BUDGET ISSUES Fiscal Year 2008 -09 • Capital purchases increased ($78,225) for the inspection and repair of the Baker Road Water Well (S270,000), replacement of a dump truck ($90;000), one 2 'i ton truck ($90,000), one backhoe ($58,000), replacement of various trailers and pick -up trucks ($166,500), additional purchases of meters and supplies for new service and additional sewer taps. This includes the ongoing waterline replacement program (see next bullet). $1,063,542 • Water Rehabilitation Program — This budget proposes the continued funding of the water rehabilitation crew consisting of four employees. Since 1991, this program has replaced over 20 miles of old, high maintenance water lines- throughout the city. This program has improved the level of service to our residents and reduced the frequency of outages and maintenance activity. The funding provides for construction materials, supplies, and funds for contract plumbers to install service lines. $200,000 • Transfers increased $1,989,332 (8.5 %) primarily due to the increased debt service requirements. The costs . associated with the issuance of the 2008 -09 bonds increased ($1,958,828). $13,843,646 • Debt Service Requirements — The adopted debt service requirement for 2008-09 is $11,181,233, which includes an increase of $1,958,828 for new debt associated with the expanded 2001 bond program Both the Miscellaneous Section and Capital Improvements Section have additional information regarding the impact of the debt issuance on the water and sewer rate stmeture. Water & Sewer F WExpendituresbyFunction $35 S30 - ® Transfer to Other. funds m $25 ■ Transfer to Debt Service e � gyp _ 13 Utility Construction $15 ❑ Wastewater Operations $lo ■ blazer Operations• $5 ® General Government 2003 -04 2004 -05 2005.06 2006-07 2007 -08' 2008-09 Rated Years Poreaeb ma4Pm,e.c.eay,ll 20ar.08 w.,mesewu Fund aWen dam m, @,958, ,,ramd BryremEm22',2008. WORKING CAPITAL In order to maintain fiscal stability, governmental entities maintain a working capital balance to meet daily liquidity needs. Appropriate levels of working capital vary from entity to entity based on the relative impact of particular circumstances or financial conditions. The goal for working capital is 60 to 90 days operating capital. Working capital is defined as current assets (e.g. cash, investments, accounts receivable) less current liabilities (e.g. accounts payable). In the 2008 -09 Budget before the FY 2008 Budget Amendment on September 22, 2008, the unreserved fund balance was 58 days. This is below the goal of 60 days. A higher reserve level would require a rate increase in addition to the 15% that is in the adopted budge[ An adopted budget projecting 30 days, especially since recurring revenues are approximately $1 million above recurring expenditures is reasonable. Also, an increase above the 15% is not recommended at this time. Additionally, GASB 45 requires governmental entities to set aside funding for future retiree obligations, such as the health care coverage the City currently offers to retirees. While full implementation for cities our size was not required =fit fiscal year end 2008 -09, the 2006 -07 budget set aside a restricted reserves for this purpose. The restricted reserve for the Water and Sewer Food is adopted to remain at $944,062 for 2008 -09. At full implementation, GASB 45 may require establishment of citywide reserves. This allocation was an excellent start at meeting that future obligation. 54 MAJOR BUDGET ISSUES Fiscal Year 2008 -09 SANITATION FUND The Sanitation Food accounts for collection of residential refuge, brush and white goods, the yard waste management program, and recycling activides. The Sanitation Fond cumeatly provides the following services: • Twice per week curbside collection and disposal of residential garbage and heavy trash. (Waste Management) • Once per week curbside recycling (Waste Management) • Once a month curbside collection of brush and limbs. (City) • Provision of a drop - off - recycling center open 3 days per week (Waste Management) • Provision for ajunk drop-off center open 3 days per week (City). REVENUES The Sanitation Fund's revenues are $3,991,160, an increase of $397,720 from the 2007 -08 estimated amount, primarily due to the additional revenue from a adopted $1 per month increase in solid waste fees. This increase is necessary due to the heavy impact that rising diesel fuel costs have had on both direct and contract solid waste operations. Recycling revenue is budgeted to remain consistent with current year collections ($45,090). The existing rates of $16.81 and $14.05 for residential and senior citizens respectively (excluding sales taxes) will increase to $17.81 and S15.05 when the adopted rate begins October 1a. This increase was anticipated and discussed in the adoption of the current year budget. The Junk Drop -off annual fee is to be discussed in the new year. There is still no cost to utilize the recycling center, which remain open to complement curbside recycling by accepting a wider range of materials as well as recyclable materials from businesses. The junk drop -off service is a bargain compared to disposal at a private landfill which charges approximately $50 for one pick -up track load of waste. The expense for these services is $279,939 with associated revenues of $45,090. EXPENDITURES Total expenditures for the 2008 -09 budget are $4,446,042, an increase of $377,204 or 9.3 %. The increase is due to the scheduled cost increase from $10.08 per household to $10.58 per household (5 %) in the Waste Management (WM) residential solid waste contract and the fuel adjustment charges for curbside recycling. Services section is increased ($330,918) primarily to reflect the VIM contract increases. Sanitation Fund Expenditures by Type 54 D Contingency ■ Transfers Out $3 ®Capital Outlay ■ Sundry $i O Services C3 Maintenance 2003.04 2004-05 2005 -06 2006 -07 2007 -08 2008 -09 11Supphes Fiscal Years . ® personnel Services WORKING CAPITAL In order to maintain fiscal stability, governmental entities maintain a working capital balance to meet daily liquidity . needs. Appropriate levels of working capital vary from entity to entity based on the relative impact of particular circumstances or financial conditions. The Sanitation Fond is primarily a fee -for service fund and the working capital requirements are not as stringent since most costs are not incurred if service delivery is interrupted. Working capital of $363,419, or 30 days, is projected as of September 2009. 55 MAJOR BUDGET ISSUES Fiscal Year 2008 -09 STORM WATER UTILITY FUND The Stom Water Utility Fund was established in order to ensure compliance with NPDES Storm Water Phase 11. As pan of the Federal Clean Water Act (CWA) under the National Pollutant Discharge Elimination System (NPDES) the U.S. Environmental Protection Agency (EPA) bas mandated that the Texas Commission on Environmental Quality (TCEQ) establish pemtit guidelines, under the Texas Water Code, for Municipal Separate Storm Sewer Systems (MS4), Phase I of the requirement included medium to large (100,000+ population) cities with Phase II including those cities of less than 100;000 populations. There are two ways for a city to comply: (1) file for an individual NPDES permit; or (2) participate with a Texas Pollutant Discharge Elimination System (TPDES) General Pennil. The second option is far less expensive and provides greater coverage by the State program. The State is finally completing the implementation of the General Permit program and Council has started adopting the necessary ordinances and rules for compliance. Our Storm Water Program has been operated under the EPA proposed guidelines while awaiting foal State ales. This is an unfunded emanate by the USEPA and TCEQ; however, municipalities are allowed to create enterprise type funds which collect fees to offset the costs of the program Council reviewed the Storm Water Utility rate study and adopted a new storm water rate concurred with the adoption of the 2004 -2005 budget. The budget includes a 19 -tier rate structure, with the residential tier being the largest in umber. Each residential account will be charged a $0.68 monthly charge, a reduction in the original $1 monthly fee. All non-residential accounts will be charged a fee based on the single - family living unit equivalent, which is determined by evaluating the impervious area of the property. Expenditures include two staff positions. ($142,085), operational supplies ($39,150), operational services ($402,070), no capital purchases, and a transfer to the General Fund for storm water initiatives included in the General Food budget ($167,730). A technical adjustment to the Storm Water Utility Fund was authorized by City Council during the 2008 -09 Budget Work Sessions. It included carrying forward fields for storm water renovations at the Parks Service Center and the East Little League detention project ($93,000). The estimated working capital on September 30, 2009 is $68,766 or 30 days. An adjustment in Storm Water fees will be necessary in the 2009 -10 budget to maintain both the General Fund transfer and adequate working capital. Storm Water Fund Expenditures by Type $750,000 $625,000 5500,000 P $375,000 $250,00 — - $f25,0 — — 2003- 2004- 2005- 2006- 2007- 2008- 04 05 06 07 08 09 Fiscal Years 56 Contingency • Transfer. to General Fund • Capital Outlay • Sundry 0 Services ❑ Maintenance ■ Supplies Is Personnel Services MAJOR BUDGET ISSUES Fiscal Year 2008 -09 CENTRALSERVICES 'rf"q.T"—QL1Llf The Garage Fund provides motor vehicle service and repair for all City operations except for EMS, Fire and Police. The Garage Fund is supported through cbarges to user departments. Total expenditures including transfers for the 2008 -09 budget arc $2,197,282, an increase of $372,050 (20.3 %). This increase is driven by the increased cost for fuel purchased and resold ($374,769) (+401/0). A fuel surcharge of 10% is assessed to users that consume fuel at the Garage to offset fixed costs associated with Garage operations. Changes to the fee structure for vehicle repair are not adopted at this time. The fee structure for the various types of vehicles is as follows: • Light vehicle rate (motor vehicles up to and including one ton load capacity) $50/Hr. • Medium vehicle and equipment rate (motor vehicles exceeding one ton capacity) $65/Hr. • Heavy and construction equipment rate $80/Hr. Typically, municipalities need to maintain a Garage function; however, issues regarding quality and level of service occur be addressed in order to determine what the cost level should be for each specific entity. The budget for the Garage Fund is estimated to balance with a small working capital as of September 30, 2009. Garage Fund Expenditures by Type $2,250,000 $1,800,000 ®Trensfers Out $1 ,350,000 ■Capital Outlay $900,000 $450;000 - jj _ ■ SWpPOes 2003 -04 2004 - 2005 -06 20116 -07 2007.08 2008 -09 ®Personnel Services Fiscal Years fl 58 MAJOR BUDGET ISSUES Fiscal Year 2008 -09 WAREHOUSE OPERATIONS The Warehouse provides common items used on a daily basis throughout the city. The Warehouse maintains and accounts for supplies used in the field for Public Services and Parks & Recreation, office supplies used by most all city departments and preventive and maintenance parts used on the city fleet. The Warehouse is supported Enough operating transfers from the General Fund and Water & Sewer Fund. Total expenditures for the 2008 -09 budget we $267,682, an increase of $18,003 (7.2 %). The budget for the warehouse is balanced with a small working capital as of September 30, 2009. Warehouse Fund Expenditures by Type $250.01 ■Sundry $200' ❑Service $150; ❑Maintenance $100, ■Supplies 550 0 Personnel Services 2003 -04 2004 -05 2005 -06 2006 -07 2007-08 2008 -09 Fiscal Years ■ City of Baytown Supplemental - Funded Department Description Amount 101 General Fund 1010 General Administration Across The Board/Market Adjustments 50% of Costs for New Public Affairs/Marketing Coordinator (50% funded in Hotel/Motel Fund) 1030 Fiscal Operations National Hurricane Conference 2009, Austin Across The Board/Market Adjustments 1060 Legal Services Across The Board/Market Adjustments 1070 ITS New System Analyst Jr. Position CityWorks Software Program MugShot System Funded in CCPD Fund #1 Security Camera and Access Control (Phase )) Departmental Requests Windows IBM Blade Server (pmt. I of 3) Across The Board/Market Adjustments 1080 Planning and Dev. Services Community Viz 3.3 software Neighborhood Planning Across The Board/Market Adjustments 1140 Human Resources New Administrative Support Specialist Position HR Engines - Personnel Software (no hosting) - Purchased in FY' 08 Across The Board/Market Adjustments 1170 City Clerk Wearing apparel $26 shirt x 15 court staff= $390 - Purchased in FY 08 Buildings - Paint and Furniture for Court Lobby Convert (2) Part-Time Positions to (1) Fulltime Across The Board/Market Adjustments Laptop - Funded Muncipal Court Fund 1180 City Facilities New Facilities Maintenance Coordinator (9 months) 1190 General Overhead Across The Board/Market Adjustments - Floating Holiday 2000 Police New High School Resource Officer Transfer Investigative Analyst to GF Police Operations BPD Jail Recordingsystem - Purchased in FY' 08 New furniture for Patrol DivisionRenovation - Funded in CCPD Fund //I Forensic Imaging System Across The Board/Market Adjustments K -9 Training Replace Wearing Apparel Building Maintenance Texas Jail Association Conference Education and Training All Terrain Vehicle Copy Machine $ 37,443 46,880 1,204 58,764 30,699 (21,339) 74,590 65,215 24,967 19,538 32,073 1,030 51,781 54,538 24,314 13,894 5,000 15,047 41,873 88,229 25,000 44,000 534,212 4,635 7,246 15,400 659 2,290 6,000 3,385 59 City of Baytown Supplemental - Funded Department Description Amount 2020 Fire Diagnostic Product for PC Application 4,070 Across The Board/Market Adjustments 476,688 (4) Pelican Remote Lighting System (scene lighting system) H98 4,000 (4) Knox Box Key Unit for Inspectors Vehicles 3,000 PPE Plan for NFPA 1851 182,959 Hiring Plan for Staffing of Fire Station 116 251,551 Rescue Tools and Equipment 45,000 (5) Diesel Exhaust System: $9,674 each 48,370 2030 Emergency Management Convert Deputy EMC from 50% to 100% OEM 135,410 EOC Satcom Earth Station 74,800 Across The Board/Market Adjustments 55,472 OEM/Communications Reorganization (25,468) Phase 11 of 1200 Lee Drive Remediation and Rehabilitation 55,000 Dispatcher Training Program 13,756 2040 Emergency Medical Service New P/T Administrative Assistant 18,819 Across The Board/Market Adjustments 47,913 3000 Public Works Admin Across The Board/Market Adjustments 3,666 3010 Streets and Drainage Confined Space Entry Equipment for Streets & Drainage 4,634 Across The Board/Market Adjustments 39,411 3020 Traffic Control Across The Board/Market Adjustments 20,174 3030 Engineering New Non -email enabled Cell Phone 666 Across The Board/Market Adjustments 22,661 4000 Public Health Capital Lease Modular Office (pmt.. 1 of 4) 33,000 Across The Board/Market Adjustments 56,925 5000 Parks and Recreation Update P &R Masterplan 100,000 Across The Board/Market Adjustments 80,915 New Beautification Crew for 10 months: Crewleader and Caretaker 133,968 Irrigation of 2 adult softball fields at Wayne Gray Sports Complex 30,000 Upgrade Part -Time Park Caretaker Aides' position from 6 to 8 months 7,913 Additional cycles to the park mowing and community appearance contract 8,883 Upgrade 8 month P/T Equipment Operator to F/T 13,606 Park Equipment - Tree Spade 28,000 Park Equipment - Gator Mounted Skid Sprayer 3,000 Trash Receptacles 5,000 New HEQ 9 month position, 15' Mower, Tractor and Maintenance costs 93,197 6000 Library Across The Board/Market Adjustments 99,050 Total General Fund Supplemental Requests $ 3,484,576 60 City of Baytown Supplemental - Funded Department Description Amo:unt:] 232 Hotel/Motel Fund 5030 Hotel Motel Upgrade /renovation to Sports Complex Family Aquatic Center 283,080 Bowl Slide and Landing Pool - Sports Complex Aquatic Center 262,500 50% of Cost for New Public Affairs/Marketing Coordinator 1,600 (50% fund in City Manager Budget) 46,880 Baytown Little Theatre Restoration 150,000 Art League Building Restoration 50,000 Part -Time of Clean -Up of Waterways and Estuaries 20,158 Total Hotel/Motel Fund Suppbnental Requests $ 812,618 500 Sanitation Fund 3200 Solid Waste Across The Board/Market Adjustments 23,340 Capital Lease Picker Truck (pmt. 1 of 4) 38,794 Total Sanitaiton Fund Supplemental Requests $ 62,134 505 Stornt Water Utility Fund 3050 Storm Water Operations Master Drainage Plan 225,000 Across The Board/Market Adjustments 2,703 Total Storne Water Utility Fund Supplmental Requests $ 227,703 520 Water and Sewer Fund 1030 Fiscal Operations P/T New Administrative Assistant 20,864 Dumpster enclosure 1,600 Water and Sewer Rate Study 45,000 Across The Board/Market Adjustments 43,232 3040 Water Operations Leak Detection: Unitility Maintenance Technician 53,753 Valve Maintenance Program: Utility Maintenance Tech. 53,992 Confined Space Entry Equipment 2,317 Across The Board/Market Adjustments 61,749 Treated Water - Increased BAWA Rate 347,783 3050 Wastewater Operations Confined Space Entry Equipment 4,798 Capital Lease Vactor Truck (pmt. 1 of 5 } 61,098 Across The Board/Market Adjustments 79,480 3060 Utility Construction Confined Space Entry Equipment 2,317 Capital lease 2 1/2 Ton Utility Truck (pmt. 1 of 4) 23,277 Across The Board/Market Adjustments 26,079 Total Water and Sewer Supplmental Requests $ 827,339 61 City of Baytown Supplemental - Funded Department Description Amount 550 Garage Fund 7010 Equipment Services Across The Board/Market Adjustments 10,975 Total Garage Fund Supplmental Requests $ 10,975 552 Warehouse Fund 7010 Equipment Services Across The Board/Market Adjustments 5,603 Total Warehouse Fund Supphnental Requests $ 5,603 Total Funded Supphuental Requests $ 5,430,948 62 City of Baytown Capital Requests - Funded Department Acct # Description Amount 101 General Fund 1010 General Administration 80001 Furniture and equipment <$5,000 $ 5,000 80001 50% of Costs for New Public Affairs/Marketing Drive for extended storage capability $1,800, Upgrade Coordinator (50% funded in Hotel/Motel)- Furniture 500 80021 CIVIS subscription 15,000 84042 50% of Costs for New Public Affairs/Marketing converter at UB $1,250, Additional Software Licensing Coordinator (50% funded in Hotel/Motel) -Desk and $1,560, Door access controls, controllers and misc. Computer 2,500 1030 Fiscal Operations 80001 Replace (2) File Cabinets 1,200 1070 ITS 80001 Departmental Requests: Printers, Laptops, Software, Base Windows Based software licenses 48,000 PC's, Monitors and Emergency Battery UPS 24,967 80021 GIS Development 30,000 84041 Furniture and Fixtures 5,850 84042 Windows IBM Blade Server (PD): Blade Server Master Plan 75,000 Chasis, (2) Blades, Drive Array and Software - Funded 84041 New/Replacement (2) chairs in CRF - 84042 CityWorks Software Program: Equipment Management Interface $5,495 and Five Concurrent User License (approx. 15 -20 users) $49,975 55,470 84042 MugShot System: Hardware and Software - Funded in CCPD #1 Fund 203 - 84042 Security Camera and Access Control (Phase I): Hard Drive for extended storage capability $1,800, Upgrade cameras at MSC $7,930, Install analog to digital converter at UB $1,250, Additional Software Licensing $1,560, Door access controls, controllers and misc. hardware for access control (CH, PD, EOC) $38,700 51,240 84042 Base Windows Based software licenses 48,000 86011 Windows IBM Blade Server (PD): Blade Server Chasis, (2) Blades, Drive Array and Software 19,538 1080 Planning & Dev Services 80021 Master Plan 75,000 84041 New/Replacement (2) chairs 1,000 84043 New/Replacement Trucks 16,000 1140 Human Resources 80001 New Administrative Support Specialist position: Computer $1,425 and Phone $495 1,920 84042 HR Engines - Personnel Software - Purchased in FY' 08 - 1170 City Clerk 80001 Furniture and Equipment <$5,000 4,500 80001 Laptop - Funded in Municipal Court Fund - 1180 City Facilities 80001 New Facilities Maintenance Coordinator: PC, Monitor, Printer, Desk and Chair 3,710 84043 New Facilities Maintenance Coordinator: 3/4 ton Truck and Utility Bed 33,000 80001 Cameras for Council Chambers 13,508 64 City of Baytown Capital Requests - Funded Department Acct # Description Amount 1190 General Overhead 80021 Studies, Surveys, Research and Proposals Harris County Public Transportation and Demolition of 125,000 80021 Educational Reimbursement Program 25,000 81011 Signs 10,000 82011 Building Security 50,000 2000 Police 80001 New furniture for Patrol Division renovation - Funded in CCPD #1 Fund - 80001 Laptop 1,800 84042 BPD Jail Recording system: (2) 16 Channel DVR recorders - Purchased in FY' 08 - 84042 Forensic Imaging System 41,500 84042 (5) Video cameras @ $7,000 35,000 84042 (7) Light bars @ 1,800 12,600 84042 (5) Radar Units @ 1,800 9,000 84042 Portable Scales 16,000 84043 (7) Replacement Full -size Vehicles @ $24,500 171,500 84043 (3) Replacement Midsize Vehicles @ $22,500 67,500 84043 (1) All- Terrain Vehicle 6,000 84043 (2) 112 Ton Trucks with Accessories 77,190 84045 Digital 800 Mhz Mobile Radio 10,000 84045 (2) VRM 650 Modem for MDT @ $4,865 ea 9,730 2020 Fire 80001 Diagnostic Product for PC Application for Fire Maint. Shop 4,070 80001 50,000LB Capacity Air/Hydraulic Truck Service Jack 1,300 80001 Rescue Tools and Equipment 18,300 80001 Vehicle Stabilization Jack (Year 2 of Program) 4,500 80001 Automatic Electronic Defibrillator (1) (Annual Replacement) 3,300 80001 Positive Pressure Ventilation Fan (1) (Annual Replacement) 1,800 80001 Replace Recliners @ Station 1 3,900 80001 Replace Mattresses/Bedding @ Station 1 3,100 80001 Replace Double Exterior Doors @ Station 1 2,500 82011 Annual Fire Station Maintenance (Station 4) 10,000 82011 Security Fencing at all Fire Stations 7,500 83027 Replace A/C Unit 7,000 84041 Replace Living Quarter Furniture (Dining Table and Chairs) 7,300 84042 (4) Pelican Remote Lighting System (scene lighting system) 4,000 84042 (4) Knox Box Key Unit for Inspectors Vehicles 3,000 84042 PPE Plan for NFPA 1851: Gore Hydrostatic Tester (Leakage Tester) (5) @ $700 and Commercial Washer/Extractor (3) @ $8,425 28,775 City of Baytown Capital Requests - Funded Department Acct # Description Amount 2020 Fire cont'd 84042 Rescue tools and equipment: Rabbit Tool (5) $1,750 and Upgrade Meters $17,950 26,700 84042 (5) CBRN SCBA SEMS w /attachment for confined 21,400 80001 space 40,075 84042 Air Cylinders (10) 30 minutes (6) 60 minutes for confined space 16,500 84042 (6) Escape Packs for confined space response 9,000 84042 AV3000 Face Piece 3,375 84042 Fire Hose 12,307 84042 TNT Tool Partially (Year 2 of Program) 29,000 84042 Thermal Imager Camera (2) (Annual Replacement) 18,000 84042 (5) Diesel Exhaust System $9,674 ea 48,370 84043 2009 Crew Cab Truck 38,800 84043 2009 Crew Cab Truck 25,500 84043 Emergency Brush Truck 1 Ton 100,000 84045 (5) Drop -In Chargers for Portable Radios 1,658 84045 (6) Sigtronic Headsets 2,310 84045 Voice Amplifiers 3,480 84045 (6) Scott Hazmat Radio Interface Houston Spec 9,600 84045 Portable Radios (2) 1554 MHZ 7,600 84061 PPE Plan for NFPA 1851: (15) Bunker Coats, (14) Pants, (6) Helmets, (3) Gloves, (41) Reed Hoods, (26) Sock Hoods, (5) Boots and Contingency Gear 138,701 86011 Capital Lease Payment Replace Fire Station 5 (pmt. 3 of 7) 140,762 2030 Emergency Management 80001 (15) computers for EOC workstations 21,400 80001 (2) replacement portable SATCOM systems 9,400 80001 OEM/Communications reorganization: Furniture, Laptop, Computer and VoIP Phone 8,800 80021 Connect CTY Services 70,000 84042 EOC Satcom Earth Station 65,000 84043 Convert Deputy EMC from 50% to 100% OEM: Vehicle 28,000 84045 OEM /Communications reorganization: 800 MHz portable radio 4,500 82011 Phase II of 1200 Lee Drive Remediation and Rehabilitation 55,000 2040 Emergency Medical Service 80001 New PT Administrative Assistant: Furn. & Equip. 1,900 84042 CMM 5500 EFI Generator for ambulance 4,000 86011 EMS Ambulance 04 -05 - Capital Lease (pmt. 5 of 5) 23,848 86011 EMS Ambulance 05 -06 - Capital Lease (pmt. 4 of 6) 23,319 65 City of Baytown Capital Requests - Funded Department Acct # Description Amount 3000 Public Works Admin 86011 Capital lease garage roof replacement (pmt. 3 of 4) 32,764 3010 Streets & Drainage 83025 Annual Concrete Contract Work 250,000 84042 Confined Space Entry Equipment 2,317 84043 Replace 1998 1/2 Ton Truck 26,000 86011 Dozer - Capital lease (pmt. 3 of 5) 29,377 86013 Sweeper - pmt. 2 External Lease 35,160 3010 Streets & Drainage 84042 Confined Space Entry Equipment 2,317 83026 In -House and Capital Drainage Projects 220,000 3020 Traffic Control 80021 TXDOT Illumination of Hwy 146, Spur 330, and I -10 50,000 84043 Replace 1996 3/4 Ton Truck 25,000 84043 Replace 2000 1 Ton Diesel Truck 36,000 84048 Traffic Signal Installation 150,000 86011 Bucket Truck - Capital Lease (pmt.. 3 of 4) 36,244 3030 Engineering 80001 Furniture and Equipment <$5,000 1,500 4000 Public Health 82011 Additional Modular Office space and remodel of existing office area: Building, Foundation, ADA ramps, walkways, awnings and Remodel interior existing areas - Funded in CRF - 83039 General Repairs to Internal Metal Walls 15,000 84041 Additional Modular Office space and remodel of existing office area: Cat and small animal kennels (3) $7,500 Funded in CRF - 84042 Fiberglass Animal Transport Body 17,000 84043 3/4 Ton Truck 27,000 86011 Modular Office - Capital Lease (pmt. 1 of 4) 33,000 5000 Parks and Recreation 80001 Trash Receptacles 5,000 81011 Replace Park Entry Signs 25,000 82011 Refinishing Stage Floor 7,500 82011 Replacement of Floor at Jenkins Pavilion 4,000 82011 Replacement of Floor at Roseland Pavilion 5,200 82011 Replacement of Carpet in the Mockingbird Room 3,200 82011 Storm Water Issues - Soil Bins for material storage (materials only) 7,500 82011 Storm Water Issues - Storm Water mandated projects at the Park Service Center 12,000 82011 Bleacher Repairs at Little League Parks and Soccer Parks - Funded by MDD - 84041 Replacement Tables for Community Center and Pavilions (40 @ $159) 6,360 84042 Replacement of (2) 20'x 30' Tents 7,200 66 City of Baytown Capital Requests - Funded Acct # Description Amount 5000 Parks and Recreation 84042 New Beautification Crew: HD Landscape Trailer cont'd $3,500 and Outfront Mower $16,500 20,000 84042 Park Equipment - Tree Spade 28,000 84042 Park Equipment - Gator Mounted Skid Sprayer 3,000 84042 Landscape Trailer (replace Maintenance crew's trailer) 3,500 84042 Ferris 4500 Zero Turn 61 Inch Mower to replace #508 31,000 84052 (City Hall /Civic Center unit) 16,000 84042 Six foot Flail Mower (1 street mower) 5,500 84042 Ferris 100 Zero Turn 72 Inch Mower to replace #513 1 5,500 84042 Replacement Mower Deck for John Deere outfront 4,500 84042 Ferris 100 Zero Turn 72 Inch Mowers to replace #531 15,500 84042 Six Foot Flail Mower (replaces 1 Park mower) 5,500 84042 Six Foot Flail Mower (1 street mower) $5,500 /each 5,500 84042 Fifteen Foot Bush Hog Mower with hydraulics 15,000 84043 New Beautification Crew: 4 Door 2/3 ton Crew Cab Truck 31,000 84043 One -ton Diesel truck for pulling large batwing mower 85001 Replace asphalt trail at the Sports Complex (East Road side) with an 8 foot wide concrete trail (950 feet of 8 foot trail, 75 feet of connecting 6 foot wide trail. Material only - In -house labor - Funded by MDD - 85001 Replace one of the two - 85 foot - 4 foot wide pedestrian bridges with 6 foot wide Continental Steel Bridges at Jenkins Park 71,900 85001 Install parking lot lights on the East Road Parking lot at the Sports Complex (3 poles) using salvaged poles and lights from the demolishing of Fields E, F and G - Funded by MDD _ 67 replaces unit #592 35,000 84043 5 -10 or Ranger to replace 1995 Chevy S -10 pickup #516 (ballfields) 15,500 84043 4 Door Crew Cab 2/3 ton pickup to replace unit # 555 (Extended Beautification Crew) 31,000 84052 4 wheel Drive utility Tractor to replace unit #501 30,000 84052 Tractor and slope mower to replace unit #590 80,000 84052 4 -Wheel Drive Utility Tractor to replace unit #552 30,000 84053 4 -Wheel Drive 100HP Tractor with hydraulics 40,000 84061 Replacement play equipment for various parks 25,000 85001 Irrigation of (2) adult softball fields at Wayne Gray Sports Complex 30,000 85001 Replace concrete trail at Unidad Park - widen trail from 4 foot to 6 foot and repair cracks - Materials Only - In -house Labor 49,000 85001 Replace asphalt trail at the Sports Complex (East Road side) with an 8 foot wide concrete trail (950 feet of 8 foot trail, 75 feet of connecting 6 foot wide trail. Material only - In -house labor - Funded by MDD - 85001 Replace one of the two - 85 foot - 4 foot wide pedestrian bridges with 6 foot wide Continental Steel Bridges at Jenkins Park 71,900 85001 Install parking lot lights on the East Road Parking lot at the Sports Complex (3 poles) using salvaged poles and lights from the demolishing of Fields E, F and G - Funded by MDD _ 67 City of Baytown Capital Requests - Funded Department Acct # Description Amount 85001 Reconstruction of the North Parking Lot - Wayne Gray Sports Complex (near the proposed Aquatics Center) 5000 Parks and Recreation 85001 Reconstruction of the Parking lot - Jenkins Park (near cont'd basketball court and new property) - 85001 Replace 4 foot fence running parallel to Ward Road 1,186 feet of 4 foot, 9 gauge fence - Funded by MDD 85001 Replace 5 foot fence material and 16 foot fence material with new 9 and 6 gauge fence material at North Little League Park. Materials only $6,500 /field X 3 fields) - Funded by MDD 85001 Replace Backstop Fence Material at East Little League Park w/ 6 gauge X 16 foot high fence - Funded by MDD - 85001 North Little League spectator area. Replace asphalt with 4 inch concrete - 8,520 sq. ft. (160 cu. Yds. Concrete = $14,400 + $1,000 supplies) Materials only - Funded by MDD _ 85001 Jenkins Park Baseball Fields spectator area. Replace asphalt with 4 inch concrete - 12,400 sq. ft. (230 cu. Yds. Concrete = $20,700 + $1,500 supplies) Materials only - Funded by MDD _ 85001 Replace Fence - Dugouts at Central Little League Park - Funded by MDD - 85001 Replace Connecting Trail at Westwood Park (300 feet of 6 foot wide concrete trail) - Materials only - In house labor - Funded by MDD - 85001 Repairs to the two Pony field dugouts at Jenkins Park - Funded by MDD - 85031 Update of the Parks, Recreation, Open Space and Greenway Masterplan to include a citywide trail masterplan 100,000 Burglar bars on restroom doors at Jenkins Park and East Little League Park - Funded by MDD - 6000 Library 84046 Books, DVDs and Periodicals 220,000 86011 Library Phone Systems - Capital Lease (pmt. 3 of 4) 60,339 Total General Fund Capital Requests $ 4,230,843 68 City of Baytown Capital Requests - Funded Department Acct # Description Amount 232 Hote!/Motel Fund 5030 Hotel Motel Various Upgrade/Renovation to Sports Complex Family New P/T Administrative Assistant - Computer, Aquatic Center $ 283,080 80001 50% of Costs for New Public Affairs/Marketing Security Costs - Renovating 10,000 Coordinator (50% funded in Hotel/Motel): Furniture 500 84042 50% of Costs for New Public Affairs/Marketing Pull, inspect and repair Baker Road Well 270,000 Coordinator (50% funded in Hotel/Motel): Desk and Confined Space Entry Equipment 2,317 Computer 2,500 85001 Bowl Slide and Landing Pool - Sports Complex Replace 1993 Trailer 22,500 Aquatic Center 262,500 85001 Construction 28,398 85001 Baytown Little Theatre Restoration 150,000 85001 Art League Building Renovation 50,000 Total HoteUMotel Capital Requests $ 776,978 500 Sanitation Fund 3200 Solid Waste 84043 Replace 1997 Picker Truck - Funded in CRF $ - 84043 Replace 1993 Stake Bed Dump Truck 90,000 86011 Picker Truck - Capital Lease (pmt. I of 4) 38,794 Total Sanitation Fund Capital Requests 5 128,794 520 Water and Sewer Fund 1030 Fiscal Operations 80001 New P/T Administrative Assistant - Computer, Monitor and Chair $ 1,625 82011 Security Costs - Renovating 10,000 84043 New Truck for Meter Tech 15,500 3040 Water Operations 83023 Pull, inspect and repair Baker Road Well 270,000 84042 Confined Space Entry Equipment 2,317 84042 Replace 1977 Bill Trailer 15,000 84042 Replace 1993 Trailer 22,500 84042 Replace 1993 Trailer 22,500 84042 Replace 1993 Trailer 22,500 84043 Replace 1988 2 1/2 ton Utility Truck 90,000 3050 Wastewater Operations 84042 Confined Space Entry Equipment 4,798 84042 Replace safety breathing air unit at 4 plants 50,000 84043 Replace Vactor Truck - Funded in CRF - 84043 Replace 3/4 Ton Utility Truck 46,000 84043 2 1/2 Ton Truck - Capital Lease (pmt. 4 of 4) 20,384 86011 Vactor Truck - Capital Lease (pmt. 1 of 5 ) 61,098 69 City of Baytown Capital Requests - Funded Department Acct # Description Amount 3060 Utility Construction 83023 Replacement of Water Lines 200,000 83029 New Sewer Taps 4,000 83035 New Water Taps 75,000 84042 Confined Space Entry Equipment 2,317 84042 Replace 1993 Flatbed Trailer 22,500 84042 Replace 1996 Backhoe 58,000 86011 Excavator - Capital Lease 2005 (pmt. 4 of 4) 24,226 86011 2 1/2 Ton Utility - Capital Lease (pmt. 1 of 4) 23,277 Total Water and Sewer Fund Capital Requests $ 1,063,542 550 Garage Fund 7010 Equipment Services 84042 Relocation of Vehicle Lift $ 11,500 84053 Replace/Repair Tools 7,500 Total Garage Fund Capital Requests $ 19,000 552 Warehouse Fund 7010 Equipment Services 80001 Computers, Monitors, Printers and Scanners $ 9,000 Total Warehouse Fund Capital Requests $ 9,000 Total Funded Capital Requests $ 6,228,157 70 Memorandum To: Garry Brumback, City Manager From: Carol Flynt, Director Human Resources Date: July 18, 2008 Subject: Compensation and Benefits Budget Summary Non -Civil Service Employee Compensation The City's compensation philosophy is to pay our employees a competitive salary based on the market. The ongoing efforts to keep our current employees competitive with the market are critical because of the need to attract, retain and properly motivate the best people. In order to maintain our compensation philosophy, and based on the market analysis, it is recommended that market adjustments are made to the salary structure for positions that fall below the current market. When adjusting the salary structure for the market, it is also important to adjust incumbent's salaries within the new salary range. This allows employees to retain their relative position to market and alleviates compression in the salary structure. Market adjustments are recommended for both full and part time positions. The estimated combined cost for the market adjustment in all funds, implemented the first pay period in January, would be $178,621. It is also recommended that we reinstitute the pay for performance plan for non -civil service employees this year, excluding those employees covered by skill based pay which accomplishes the same goal. The pay for performance plan allows employees to move through their grade in the salary structure and helps reward high performers as well as keep their salary competitive to market. The recommendation is to budget for a 3% - 5% merit raise, effective the first pay period in January, based on performance with an estimated cost of $736,392 across all funds. State Civil Service law does not allow merit increases for Civil Service employees (fire and police) so that compensation is calculated separately. Fire Civil Service Compensation Pursuant to the Collective Bargaining Agreement, the City and the Union formed a joint committee for the purposes of surveying and collecting data relating to the salaries of firefighters. The market as outlined in the Collective Bargaining Agreement was used and included the following cities: Abilene, Beaumont, Bryan, Carrollton, Denton, Harlingen, Killeen, North Richland Hills, Richardson, Round Rock, San Angelo, Tyler, Waco, and Wichita Falls. Based on the documentation collected by the committee, the City conducted a market analysis and found the employees covered by this agreement are significantly below the average market value of the cities surveyed. Therefore, the employees covered by this 71 agreement will be brought to market effective the first pay period in January for an estimated cost of $455,273. Police Civil Service Compensation The City surveyed the peer cities which included: Beaumont, Deer Park, Hams Co. Sheriffs, Houston, La Porte, League City, Missouri City, Pasadena, Sugar Land, and Texas City. The market analysis indicated that all positions were below market. In order to maintain the positions at market, the estimated cost will be $393,378. The market adjustments will be effective the first pay period in January. Healthcare Baytown's healthcare (medical /dental insurance) is self- funded and administered through a program administrator. Our healthcare costs and savings directly impact the City and our employees /retirees in the cost of the programs. The annual cost for providing these healthcare programs is funded through employee /retiree premiums ( —$1.6 million) and contributions from funds that have "employees" ( —$6.2 million), primarily the General Fund and Water and Sewer Fund. The projected annual cost for healthcare, developed by our consultants (Holmes Murphy and Associates), is $7,882,000 with an annual funding of $7,872,000. This is a 6.14% increase in funding over the prior year's amount of $7,416,000. The trend has shown a 17.4% increase in claims costs for the past 18 months. Since the City has had good experience in recent years and the funding has been healthy, we will not have to pass this increase on as part of the employee healthcare premiums. However, projections show that the medical and prescription cost trend has now caught up with the funding rates. The economic trend in rising medical cost is expected to continue and out pace our current funding levels which will require future increases in employee healthcare premiums. In an effort to contain some of the future increases, better align our funding with industry standards, and to make the funding more transparent, there are three recommended changes for the 2009 plan year. They are as follows: Change in Current Tier Structure Currently, the tiers are set at • Employee Only, • Employee +1 -2 dependants, • Employee +3 -4 dependant, and • Employee +5 or more dependants. The industry standard tiers are: • Employee Only, • Employee + Spouse, • Employee + Child(ren), and • Employee + Family. 72 By changing the tier structure, the City will differentiate between the spouse and children. A spouse typically costs the plan about 20% more than an employee. The children typically cost about 50% less than the employee. Our current structure does not allow us to factor these considerations into the premium structure. Additionally, all reporting that is provided to the City from the carrier is reported in the standard format, so each report analyzed has to be converted to the City's structure for a true comparison. This change will have the biggest impact on employees' moving from the Employee +1 -2 tier into the Employee + Family tier. The actuarial value calls for a $75 /mo increase on Plan A and a $120 /mo increase on the Plan B. We recommend that we phase the increase in over a three year time frame and limit the increase to a maximum of $25 /mo for the Plan A and $40 /mo for Plan B. We will also need to change our tier structure on Dental and Vision. The increase to the participant going from Employee +1 -2 tier into the Employee + Family tier for UHC dental is $1.38 a paycheck. The increase vision is would be $1.96 a paycheck. By implementing this change, the City would realize an approximate savings of $94,000 or instead of the 7.2% funding increase, we would only need a 5.9% increase in funding. Change in Network and out of Network Deductible Amount for Plan A Both our base plan and our premium plan have the same deductible amount of $300 for in- network and $500 for out -of- network. The only advantages employees on the premium plan enjoy are office visits of $25. We would recommend that we raise the deductible on the base plan to $500 for in- network and $1,000 for out -of- network so that there is more separation in the value of the plans to the participants. By electing to make this change, we will realize potential savings of an additional $75,000.00. Retiree Fundinq Allocations Our retiree funding is not adequate on a stand -alone basis. The active funding rates are subsidizing the retirees. The funding rates should be set to reflect the true actuarial cost. Transparency of cost is an important goal in managing the plan. Since the funding rates do not affect the employees and retirees, we recommend setting the funding rates to better align revenue with the expenses and create more transparency. This change will help the actuary in setting the baseline cost for the GASB valuation. To do these allocations, our pre -65 retiree to active ratio needs to be 2.11 and the post -65 retiree to pre -65 retiree ratio needs to be .41. This change is cost neutral and will only effect allocation of cost. By implementing all three recommendations, there should be a decrease in projected funding of $165,000 which would make the total projected increase in funding $469,000. The only recommended change to the dental plans is to change the tier structure to mirror the medical plan. 73 CITY OF BAYTOWN 2025 COMPREHENSIVE PLAN ANNUAL REPORT STRATEGIC ACTION PLAN 2007 -2008 April 9, 2008 74 2007 -2008 Annual Report and Strategic Action Plan Introduction The Comprehensive Plan "Plan" Annual Report and Strategic Action Plan is to provide a continuing focus on the implementation of the plan recommendations; this report highlights accomplishments and identifies specific activities necessary for the continuous effort toward meeting the vision of the Plan. The Strategic Action Plan is based upon 2025 Comprehensive Plan adopted by City Council May 22, 2007. Baytown . mprehensive Plan 2025 Strategic Action Status Growth Capacity Prioritize, budget for and Include in the City's capital improvements Budget contains a Multi Year CIP Plan. program the water and wastewater improvements identified in the Water and Wastewater Master Plans. Update the City's development ordinances to reflect the infrastructure The UnBfed Land Development Code (ULDC) is being policies outlined in the Comprehensive Plan. prepared. Identify and replace older wastewater lines that face infiltration Two projects completed this year and have one more area problems. designed. Additional projects are planned. Establish a timeline for transition of services from Municipal Utility The City will monitor the debt level of the Municipal Utility Districts within city limits to city services. Districts. Establish a regular schedule for updating the City's capital recovery The Current plan setting fees was adopted in 2004 fee for new development to ensure It reflects current costs. Prioritize and Implement the recommendations established in the In 2008 budget include a study to define areas for Master Drainage and Flood Mitigation Plans by coordinating with subregional detention. 2007 bond Issue Includes other agencies, allocating resources, and incorporating projects into $400,000 per year for drainage Improvements the Ch's capital Improvements program. Develop drainage criteria and standards for new developments. Part of the ULDC Establish impact fees to assist in completing drainage improvements Future Action to counter the Impacts of new development. Identify flood prone areas of Baytown and the ETJ and produce FIRM maps updated in 2007 maps with elevation levels for distribution to all residents. 75 Coordinate with other local, state and federal agencies in The city's Engineering Department is preparing a implementing drainage improvements including the U.S. Army Corps Regional Drainage Committee. The plan is to have the of Engineers, Harris County, Chambers County and the Harris committee established by April 2009. County Flood Control District. Identity properties repeatedly damaged by flooding and establish a The City's Emergency Management is establishing a program for acquisition and relocation. program for acquisition of properties damaged by flooding. Identity Intersections that are prone to flooding and propose Future Action necessary improvements. Mobli ty Prepare a detailed transportation study and thoroughfare plan to Funded in the 2007.2008 Budget. A RFP has been created, identify and prioritize specific improvements. Preliminary assessment will be create in the Evaluate the feasibility of implementing road impact fees to generate Transportation Master Plan. funding for and recoup the costs of roadway improvements necessitated by and attributable to new development. Anticipated to be In the ULDC. Develop an access management program that provides design requirements, revised development codes, and new development review procedures to address access management issues through the development process. Updating streets needs on a City Wide Basis this year. Adopt a comprehensive maintenance program for area roadways that is based on a prioritized level of need versus making improvements on a district -by- district basis. Prepare a safety study in conjunction with the Houston - Galveston Anticipated In the Transportation Master Plan. Area Council (H -GAC) to evaluate "high risk" Intersections within Baytown and identify recommendations for improvements at those locations. Revise the City's existing development codes to include standards Anticipated to be in ULDC and requirements for street and development connectivity. WIII be considered in ULDC. 2007 Bond issue Includes Include requirements in the City's development codes for Installation annual funds for sidewalks near parks and schools. or enhancement of sidewalks and/or bicycle facilities when any new development or redevelopment occurs, where appropriate. Will be considered in ULDC. Revise or adopt new cross section standards for collectors and arterials that include sufficient right -of -way, for sidewalks and bike lanes, where. appropriate 76 Identify near -tens critical needs for personal mobility and install dual Will be considered in the Transportation Master Plan. purpose sidewalksrbike lanes to meet these needs. Prepare a comprehensive bicycle and pedestrian master plan either Preliminary work will be in the Transportation Master for the entire community or on a special -area plan basis. As part of Plan. this process, consider locations in Baytown where one or more roadways could be'retro- fifted'to accommodate bike lanes (as a 'pilot' project to demonstrate how neighborhoods could be better linked). Will be considered in the Transportation Master Plan. Establish incentives or regulations for the provision of sidewalks that connect residential and commercial developments and create safe pedestrian access between homes and daily conveniences. Land Use Establish incentives to encourage intlll development or the The MDD revolving loan program is in place to aid in the redevelopment of vacant sitesrbuildings. redevelopment of vacant sites. Work with interested developers to assemble small parcels in older Future Action areas into feasible development sites. Implementation of the Downtown Master Plan Area One Implement the action statements in the Downtown Master Plan: Area actions has begun. Historic signs have been placed at One to revitalize this area that is currently underutilized. Intersections within the area. An overlay district will be created for this area. Have utility master plan as a part of impact tee study. Identity areas within Baylown's ETJ where public utilities and services could be extended in a cost- effective manner and where future annexation is both desirable and feasible. Update City ordinances including the Official Zoning Map to ensure Currently being considered in the ULDC. uses and intensities are compatible and consistent with the goals and policies outlined in the Comprehensive. Plan. Currently being considered in the ULDC. Establish minimum standards for the screening of unattractive sites and/or buffering between incompatible land uses (i.e. dense landscaping, increased setbacks, walls/fencing). Actively assist companies in developing greenbelts around heavy Codes have been amended creating a light and heavy Industrial districts which Includes property development induslry toaclasanaluralandadractivebuffer. standards that requires a vegetative buffer zone Staff Is preparing a RFP for a Transportation Master Plan Amend the Future Thoroughfare Plan to ensure that existing and which will address connectivity throughout the future subdivisions are connected via collector roads that provide community. adequate connections to community destinations. 77 78 Currently being considered in the ULDC. Amend the city's subdivision regulations to mandate the provision of sidewalks in commercial areas to provide pedestrian access to these uses. Establish riparian zones (vegetated corridors along streams and City adopted Watershed ordinance in December 2007. rivers) consistent with state and federal standards to improve water quality and drainage as well as providing opportunities for public trails. Finish floor requirements are adopted. Implement coastal zone requirements with minimum set -back standards and a minimum finished floor elevation of 18 inches above base flood elevation. Develop and maintain a long -range annexation planning map that Future Action identifies potential areas for annexation in the near and longer term. The city is currently evaluating areas to be considered for Establish criteria to assist staff and local officials in evaluating areas annexation. to be considered for either voluntary or involuntary annexations (i.e. population density threshold, distance from municipal infrastructure, fiscal impacts). Currently the city is aggressively annexing property Identify opportunities to annex areas that do not need to be included which does not require a three year annexation plan. in a three -year annexation plan as outlined by Chapter 43 of the Texas Local Government Code (see figure 8.1 for list of exemptions). Multi year action Item. Review and revise annexation priorities with each semi - annual Comprehensive Plan update to reflect changing growth and development pa0ems within the EfJ. This action Is an ongoing procedure that is monitor and Revise the City's Annexation Plan as needed in accordance with act upon when there is a change in the Local Government Chapter 43 of the Local Government Code (upon deciding to Code. unilaterally annex an area that is not exempt from the annexation plan requirements). Economic Opportunity _ Staff will continue to work with business and Industry Work with business and industry representatives to identify priority representatives on road and Infrastructure Improvements. road and infrastructure improvements. Create a funding mechanism for community improvements and small Future Action business development such as a community development corporation (CDC). 78 Explore public transportation options within Baytown and between Currently the city has a park and ride from the mall to Baytown and regional employment centers. Houston and Is now working with HGAC on a circular route for the inner city. Launch a more comprehensive and coordinated beaufdication The city has established a Beautification Committee. The program as pad of an overall campaign to Improve Baytown's Image. November 2007 Bond Included landscape median plan which is in progress. City staff Is reviewing options to establish a program that Start an "adopt -a- neighborhood" program to engage the community would encourage community clean -up and beautification. in routine clean -up and beautification efforts. The city Is taking a proactive approach to bring abandon Exped0e the removal of abandoned and vacant buildings. building to city code and/or to demolish them. Will be cobsldered in the UKDC Will be addressed in the Parks Master Plan. Identity opportunities to transform underutilized and abandoned properties into neighborhood parks. The Development Review Committee will continue Continue working with landowners and developers to identity and working landowners and developers in Identity and highlight sites well- suited for retail and commercial development. highlight sites well- suited for retail and commercial development. Establish an oveday district for Baytown's historic downtown that Evaluate area needs and propose an appropriate overlay allows for mixed uses and provides design guidelines for the area, district. Offer financial support for the community's revolving loan fund to The city has established a fagade improvement program assist with beautification, fagade improvements on historic buildings for Downtown Area One. and small business loans. Quality of Life Periodically update the City's Parks, Recreation, Open Space and Seek funding to update the Parks Master Plan. Greenways Master Plan to ensure that identified needs and priorities are current and reflect future demands based on the latest growth projections. The city is currently Identifying the need of current and Develop a long -range capital plan that identifies future facility needs future facilities. Bids are in to relocate fire station #5, on (i.e. public libraries, police stations, fire stations and community Bayway Dr. November 2007 Bonds were passed which centers) and funding sources to ensure that Baytown's services and includecir two additional fire stations. Fire Station #6 has facilities continue to meet the needs of a growing population. been designed and is to be located in the vicinity of Pinehursl and Highway 146. Fire Station #7 is to be located in the vicinity of East Chase and Eastpoint Blvd. 79 Identify additional environmentally sensitive or undevelopable lands the City could acquire and preserve for public open space or Will be addressed in the Parks Master Plan. recreational uses, such as areas adjacent to the bays, streams, bayous and waterways. Continue with the phased renovation of the Wayne Gray Sports Bonds were passed for the Aquatic Center. Complex. The City of Baytown Aquatics Facilities Master Plan was Replace the City's aging swimming pools to ensure that these adopted in June 2007. The plans calls for the complete facilities are safe, well- maintained and continue to be a community replacement of the Sports Complex Pool and NC Foote Pool along with the construction of 3 spray grounds and asset for residents of Baytown. 3 splash pads. Final Design of the Sports Complex Pool Is currently underway. Evaluate the feasibility of adopting development incentives and/or The ULDC will address the regulatory measures to regulatory measures to preserve open space and sensitive preserve open space. environmental areas. Amend the City's development codes to require parkland dedication Will be addressed in the ULDC. or a fee -in -lieu of land in residential developments. Establish park development standards, including criteria for proposed Will be addressed in the ULDC. land dedications, for implementation through the City's subdivision regulations. Undertake an updated community assessment of Baytown's parks The Parks Master Plan will assess Baytown's parks and recreation amenities to ensure residents desires are and recreation amenities to ensure residents' desires are reflected in reflected in parks planning and acquisition. parks planning and acquisition. The Parks and Recreation Department has constructed an additional picnic shelter at Roseland Park, bleacher Explore ways to protect and cover park facilities from sun exposure covers over all 16 bleacher areas at the Sports Complex to increase public use during summer months. Softball fields, and bleacher covers at the two new skate parks at Unidad Park and at Jenkins Park during the past ear. Work with TOOT to develop a roadside park along 1 -10. Re- evaluate in the Parks Master Plan. Explore the possibility of constructing an indoor recreational facility. A Request for funding through the 2007 bond program was denied by the 2007 Facilities Bond Committee. 2007 Bond issue includes annual funds for sidewalks Continue the planned extension of the Goose Creek trail and near parks and schools. The Goose Creek Trail Phase IV greenbelt to the north to provide additional access to the nature trail is expected to be let by TxDOT in Sept. 2008 with and to provide links to more neighborhoods, parks and schools. construction expected to start in November/December 2008. 80 Develop a trail along Cedar Bayou to provide a north/south trail Plans are being reviewed. connection along the eastern limits of the city, with a link to the Goose Creek Stream trail and greenbelt. Evaluate the feasibility of on- street bike lanes and routes that will link trails to neighborhoods, parks, schools, churches, the public library The Transportation Master Plan will address. and civic center, museums, major employers, medical facilities, social service agencies, and other key locations. Create design guidelines and development standards to enhance the Will be addressed in the ULDC. aesthetics of the community. Identify important community "gateways° and prepare specific Will be reviewed by the Beautification Committee. corridor plans to prioritize improvements such as landscaping, specially designed bridges and entrance signage in these areas. This could lead to the development of a corridor overlay district along specified enhancement roadways to enact area - specific design guidelines. Review and amend the City's sign regulations, as necessary, to Will be addressed in the ULDC. better manage the location, type, size and scale of signs throughout the city. Continue the "Adapt -a- Street" program to capitalize on one of The liter ordinance is in progress. Baytown's greatest assets — a strong volunteer community — in order to beautify the city and control litter. Target volunteer efforts to community focal points such as key corridors, parks and trail areas, downtown and community gateways. Work with utility providers to determine the cost, timing and feasibility The ULDC will set standards for new development. of relocating overhead lines underground with a priority on community focal points and enhancement corridors. Identify and remove large signs that are damaged or dilapidated. Review existing codes on the removal of large signs. Amend the procedures for City removal of unsafe buildings to The city has taken a proactive approach on beautifying expedite the process. the community which includes removal of unsafe structures Establish a "performance bond" for commercial buildings and Working on an abandon building ordinance. apartments to ensure funding for demolition if the site becomes vacant. Improve the appearance of properties utilized by the City of Baytown The city has begun the process of bringing all city to set an example of attractive, high- quality development. facilities to code and is beautifying the city grounds and building. 81 City of Baytown Supplemental - Unfunded Department Request Description Amount 101 General Fund 1070 ITS EOC Emergency Battery Backup System (UPS) $ (35,100) 1080 Planning & Dev Services New Planning Development Coordinator (62,360) New Plans Examiner - Grade 54 (68,050) New Inspector/Property Maint Grade 54 (87,695) Vehicle for Sign inspector (16,000) 1170 City Clerk Certification pay $35 level x 15 court staff = $525 /mo + Benefits (8,050) 1180 City Facilities HVAC Software/Hardware Upgrades (32,100) HVAC Upgrades (14,550) 2000 Police BPD Recruiting Website (82,130) New Mechanic's Helper Position (50,710) New Property Room Disposal Technician (47,513) 2020 Fire New (1) Administrative Support Specialist Sr./Fire Marshall - Homeland (44,900) New (2) Firefighter Inspector /Investigator (178,930) New (3) Field Incident Safety Officers (FSO)/Field Training Officers (FTO) (322,586) Upgrade (3) Shift Breaker position to Field Incident Technician (FIT) (81,838) Extended Training Level Service Plan (68,848) 2030 Emergency Management EOC Completion: UPS System for EOC (55,000) Critical Facility Hardening (250,000) New Telecommunications Staff (116,095) 2040 Emergency Medical Service Staffing of a 4th Ambulance /4 Paramedics Grade 47 and 3 Senior (602,493) Upgrade (6) Paramedic positions Grade 47 to Senior Paramedic Grade 51 (47,325) 3030 Engineering New CAD Operator (54,721) 4000 Public Health New (2) Animal Serive Officers (ASO) (101,769) Incinerator (130,000) 4000 Public Health Additional Community Service Supervisor (93,913) 5000 Parks and Recreation New Building Maintenance Technician position (47,970) Attendance at Disney Institute for Customer Service (3,995) Connecting trail from Unidad Park to the Goose Creek Trail (53,250) Total General Fund Supplmental Requests S (2,757,891) 82 City of Baytown Supplemental - Unfunded Department Request Description Amount 520 Water and Sewer Fund 1030 Fiscal Operations Live GPS Tracking System for Utility Billing $ (6,033) Disconnect for Nonpayment after 1 month instead of 2 months (Overtime,Postage and Mailings) (12,073) 3050 Wastewater Operations Cell phones (1,350) Water and Sewer Fund Supphnental Requests S (19,456) 550 Garage Fund 7010 Equipment Services New Parts Manager $ (57,643) Garage Fund Suppbnental Requests $ (57,643) Total Unfunded Supplenrentals $ (2,834,990) 83 City of Baytown Capital Requests - Unfunded Department Acct # Description Amount 101 General Fund 1070 ITS 1080 Planning & Dev Services 1180 City Facilities 2000 Police 2020 Fire 2030 Emergency Management 2040 Emergency Medical Service 3030 Engineering 84 84042 EOC Emergency battery backup system (UPS): 24K Va UPS $ (26,500) 80001 New Plans Examiner - Grade 54: PC and Cisco IP Phone $1,920 and Cubical and Chair $1,900 (3,820) 80001 New Inspector/ Prop Maint Grade 54: PC and Cisco IP Phone $1,920 and Cubical and Chair (3,820) 84043 New Inspector/ Prop Maint Grade 54: Small Truck (16,000) 84043 New /replacement (1) truck for sign inspector - 83027 HVAC software/hardware upgrades (32,100) 83027 HVAC Upgrades (14,550) 80001 Transfer Investigative Analyst to GF Police Ops: Desk $1,800, Chair $400, Bookshelf $400, Filing Cabinet $250, Computer $1,425 and Telephone $425 (4,700) 80001 New Property Room Disposal Technician: Desk, Chair, Computer and Telephone (4,050) 84042 BPD Recruiting Web site: Design and Compilation of PD job website (26,000) 84043 All- Terrain Vehicle (6,000) 80001 New (2) Firefighter Inspector/Investigator (7,020) 80001 New (3) Field Incident Safety Officers (FSO)/Field Training Officers (FTO) (7,020) 84043 New (2) Firefighter Inspector/Investigator: (2) 2009 Crew Cab Trucks with Accessories (51,000) 84043 New (3) Field Incident Safety Officers (FSO)/Field Training Officers (FTO): (1) 2009 Crew Cab Trucks with Accessories (38,800) 82011 EOC Completion: UPS System for EOC (55,000) 82011 Critical Facility Hardening (250,000) 80001 Staffing of a 4th ambulance / 4 paramedics Grade 47 and 3 senior: Computer $1,425, Toughbook Laptop $4,000, Workstation $1,500, (2) Beds $1,000 and Recliners $1,500 (9,425) 84045 Staffing of a 4th ambulance / 4 paramedics Grade 47 and 3 senior: Handheld Radios (3) @ $4,500 (13,500) 80001 Computer, desk, and supplies for new CAD operator (5,000) City of Baytown Capital Requests - Unfunded Department Acct # Description Amount 4000 Public Health 80001 Additional Community Service Supervisor: Computer, Desk, Chair and Camera (3,500) 82011 Incinerator: Walkways, pad, Awning and Electrical Service (15,000) 83039 Incinerator: Gas Line Extension to Property and to Unit (15,000) 83039 Incinerator: 200 lb./hr. Random Load Crematory (80,000) 84042 Additional Community Service Supervisor: Landscape trailer (2,000) 84043 Additional Community Service Supervisor: 8 -12 Passenger Van (24,000) 84045 New (2) Animal Serive Officers (ASO): (2) Portable Radios $4,500 (9,000) 84045 Additional community service supervisor: Portable Radio (4,500) 5000 Parks and Recreation 80001 New Building Maintenance Technician position: IP Phone $495 and Computer/Monitor $1,425 (1,920) 85001 Connecting trail from Unidad Park to the Goose Creek Trail (53,250) Total General Fund Capital Requests $ (782,475) 520 Water and Sewer Fund 3040 Water Operations 84043 84043 3050 Wastewater Operations 84043 84043 3060 Utility Construction 84042 84043 Replace 1996 1/2 Ton Truck $ (25,000) Replace 1996 1/2 Ton Truck (25,000) Replace 1996 6500 Wash Trailer (125,000) Replace TV Van unit (41,000) Replace 1999 Backhoe (58,000) Replace 1997 2 1/2 Ton Utility Truck (90,000) Total Water and Sewer Fund Capital Requests $ (364,000) 550 Garage Fund 7010 Equipment Services 80001 New Parts Manager: Computer $ (1,425) Total Garage Fund Capital Requests $ (1,425) Total Unfunded Capital Requests $ (1,147,900) 85 86 CITY OF BAYTOWN BUDGET SUMMARY COMPARISON Comparison of 2008 Budget to 2009 Adopted Budget Adopted Amount of Percent of 2007 -08* 2008.09 Inc. (Dec.) Inc. (Dec.) Governmental Fund Types General Fund $ 59,586,672 S 59,632,432 S 45,760 0.08% Debt Service Fund 8,400,462 8,757,623 357,161 4.25% Hotel/Motel Tax Fund 1,051,729 2,002,740 951,011 90.42% Total 69,038,863 70,392,795 1,353,932 1.960/. Enterprise Fund Tvoes Water &Sewer Fund 31,854,711 32,751,924 897,213 2.82% Sanitation Fund 4,068,839 4,446,042 377,203 9.27% Stoma Water Ufility Fund 624,038 844,335 220,297 35.30% Total 36,547,588 38,042,301 1,494,713 4.09% Central Services Fond Tvpes: Garage Fund 1,825,232 2,197,282 372,050 20.38% Warehouse Operations Fund 249,679 267,682 18,003 7.21% Tota] 2,074,911 2,464,964 390,053 18.80% Total AS Fund Types $ 107,661,362 S 110,900,060 $ 3,238,698 3.01% • The 2007 -08 General Fund and Water & Sewer Fu d Budgets include an amendment, Ord. #10,958, approved September 22, 2008 Expenditure History last Five Years Silo 5100 s90 580 ___..... .,. .: ... 111Simm Wma 570 ®Cen4ml5mi°s sw ®Sevhaloe 550 ow &S 540 13 Honl T. 530 KNIn tsGeec 5'0 510 5 ?005 2m6 200] 2008 2009 Fival Var CITY OF BAYTOWN BUDGET SUMMARY COMPARISON Consolidated Summary of Fund Balances Estimated Estimated Projected Projected Restricted Non Restricted Restricted Non Restricted Fund Balance at Fund Balance Adopted Adopted Fund Balance at Fund Balance at 10/01/08 at 10/01/08 Revenues Expenditures 09/30/09 09/30/09 Governmental Fund Tvaes: General Fund $ 2,369,303 $ 10,106,887 $ 54,575,843 $ 59,632,432 $ 2,369,303 $ 5,050,298 Debt Service Fund - 585,486 8,653,226 8,757,623 - 481,089 Hotel/Motel Tax Fund - 1,529,910 778,990 2,002,740 - 306,160 Total 2,369,303 12,222,283 64,008,059 70,392,795 2,369,303 5,837,547 Enterarise Fund Types: Water & Sewer Fund* 944,062 3,789,547 31,654,993 32,751,924 944,062 2,692,616 Sanitation Fund* - 818,301 3,991,160 4,446,042 - 363,419 Storm Water Utility Fund - 381,901 531,200 844,335 - 68,766 Total 944,062 4,989,749 36,177,353 38,042,301 944,062 3,124,801 Internal Service Fund Tvves: Garage Fund* - 237,636 1,977,472 2,197,282 - 17,826 Warehouse Oper. Fund* - (73,042) 347,326 267,682 - 6,602 Total - 164,594 2,324,798 2,464,964 - 24,428 Total All Fund Types $ 3,313,365 $ 17,376,626 $ 102,510,210 $ 110,900,060 $ 3,313,365 $ 8,986,776 * Working Capital for Proprietary Fund Types. 88 CITY OF BAYTOWN SUMMARY OF ALL FUND TYPES COMPARATIVE SCHEDULE OF BUDGETS FOR 2008 -09 Revenues Taxes Licenses & Permits Intergovernmental Charges for Services Fines & Forefeitures Miscellaneous Operating Transfers -in Total Revenues Governmental Proprietary Combined Fund Types Fund Types 2008 -09 $ 54,693,200 $ - $ 54,693,200 1,112,720 - 1,11 2,720 374,210 984,639 1,358,849 1,529,761 34,597,010 36,126,771 1,885,200 326,000 2,211,200 1,428,000 805,870 2,233,870 2,984,968 1,788,632 4,773,600 64,008,059 38,502,151 102,510,210 Expenditures by Classification Personnel Services 42,121,726 7,899,859 50,021,585 Supplies 2,818,032 8,529,121 11,347,153 Maintenance 2,456 402 1 122 450 3 578 852 Services 6,518,505 7,244,322 13,762,827 Sundry 174,154 127,377 301,531 Total Operating 54,088,819 24,923,129 79,011,948 Capital Outlay 4,952,821 1,220,336 6,173,157 Debt Requirements 8,732,623 11,720,459 20,453,082 Transfers Out 1,718,532 2,518,341 4,236,873 Contingency 900,000 125,000 1,025,000 Total Expenditures 70,392,795 40,507,265 110,900,060 Excess (Deficit) Revenues Over Expenditures (6,384,736) (2,005,114) (8,389,850) Fund Balance - Beginning - Restricted* 2,369,303 944,062 3,313,365 Fund Balance - Beginning - Non Restricted* 12,222,283 5,154,343 17,376,626 Fund Balance - Ending - Restricted* 2,369,303 944,062 3,313,365 Fund Balance - Ending - Non Restricted* $ 5,837,547 $ 3,149,229 $ 8,986,776 * Working Capital for Proprietary Fund Types. 89 CITY OF BAYTOWN SUMMARY OF GOVERNMENTAL FUND TYPES COMPARATIVE SCHEDULE OF BUDGETS FOR 2008 -09 Debt Service Hotel/Motel Combined General Fund Fund Fund 2008 -09 Revenues Taxes $ 45,902,800 $ 8,072,000 $ 718,400 $ 54,693,200 Licenses & Permits 1,112,720 - - 1,112,720 Intergovernmental 374,210 - - 374,210 Charges for Services 1,519,171 - 10,590 1,529,761 Fines & Forfeitures 1,885,200 - - 1,885,200 Miscellaneous 1,298,000 80,000 50,000 1,428,000 Operating Transfers -in 2,483,742 501,226 - 2,984,968 Total Revenues 54,575,843 8,653,226 778,990 64,008,059 Expenditures by Classification Personnel Services 42,013,697 - 108,029 42,121,726 Supplies 2,779,647 - 38,385 2,818,032 Maintenance 2,444,261 - 12 141 2 456 402 Services 5,926,948 25,000 566,557 6,518,505 Sundry 173,504 - 650 174,154 Total Operating 53,338,057 259000 725,762 54,088,819 Capital Outlay 4,175,843 - 776,978 4,952,821 Debt Requirements - 8,732,623 - 8,7329623 Transfers Out 1,718,532 - - 1,718,532 Contingency 400,000 - 500,000 900,000 Total Expenditures 59,632,432 8,757,623 2,002,740 70,392,795 Excess (Deficit) Revenues Over Expenditures (5,056,589) (104,397) (1,223,750) (6,384,736) Fund Balance - Beginning - Restricted* 2,369,303 - - 2,369,303 Fund Balance - Beginning - Non Restricted* 10,106,887 585,486 1,529,910 12,222,283 Fund Balance - Ending - Restricted* 2,369,303 - - 2,369,303 Fund Balance - Ending - Non Restricted* $ 5,050,298 $ 481,089 $ 306,160 $ 5,837,547 * Working Capital for Proprietary Fund Types. 90 CITY OF BAYTOWN GOVERNMENTAL FUND EXPENDITURE DETAIL FOR FISCAL YEAR 2009 General Debt Service Hotel/Motel Combined Acct.# Account Description Fund Fund Fund Total 7100 Personnel Services 71002 Regular Wages $ 26,891,573 $ - $ 25,211 $ 26,916,784 71003 Part Time Wages 556,460 - 18,508 574,968 71009 Overtime 1,293,574 - 41,492 1,335,066 71010 Election Worker 26,500 - - 26,500 71011 Extra Help/Temporary 41,350 - - 41,350 71021 Health & Dental 3,887,730 - 3,629 3,891,359 71022 TMRS 4,714,220 - 11,205 4,725,425 71023 FICA 2,124,447 - 6,519 2,130,966 71028 Workers Compensation 294,573 - 790 295,363 71041 Allowances 173,025 - 675 173,700 71043 Employee Incentives 8,800 - - 8,800 71051 Compensation Adjustment 1,277,445 - - 1,277,445 71052 Salary Savings (500,000) - - (500,000) 71081 Retired Employee Benefits 1,224,000 - - 1,224,000 Total Personnel Services 42,013,697 - 108,029 42,121,726 7200 Supplies 72001 Office 203,837 - - 203,837 72002 Postage 92,177 - 1,300 93,477 72004 Printing 59,298 - 5,775 65,073 72005 Animal Feed 6,684 - - 6,684 72006 Clothing Allowance 25,440 - - 25,440 72007 Wearing Apparel 258,903 - - 258,903 72010 Garbage Bags 600 - - 600 72011 Disaster Supplies 5,000 - - 5,000 72016 Motor Vehicle 1,327,765 - - 1,327,765 72021 Minor Tools 94,889 - - 94,889 72026 Cleaning & Janitorial 72,893 - - 72,893 72031 Chemical 156,790 - - 156,790 72032 Medical 96,558 - - 96,558 72036 Identification 23,595 - - 23,595 72041 Educational 243,074 - 31,310 274,384 72045 Computer Software Supply 4,430 - - 4,430 72046 Botanical 7,664 - - 7,664 72056 Street Marking 100,000 - - 100,000 72061 Meeting Supplies 14,050 - - 14,050 72091 Supplies Reimbursed (14,000) - - (14,000) Total Supplies 2,779,647 - 38,385 2,818,032 91 CITY OF BAYTOWN GOVERNMENTAL FUND EXPENDITURE DETAIL FOR FISCAL YEAR 2009 General Debt Service Hotel/Motel Combined acct.# Account Description Fund Fund Fund Total 7300 Maintenance 73001 Land 69,368 - - 69,368 73011 Buildings 236,473 - 7,141 243,614 73012 Docks & Piers 2,350 - - 2,350 73013 Recreation Equipment 13,445 - - 13,445 73021 Filtration Plants 7,500 - - 7,500 73022 Sanitary Sewers 1,500 - - 1,500 73025 Streets Sidewalks & Curbs 146,640 - - 146,640 73026 Storm Drains 67,000 - - 67,000 73027 Heating & Cooling System 91,850 - 3,200 95,050 73028 Electrical Maintenance 63,303 - 1,800 65,103 73039 Miscellaneous 2,500 - - 2,500 73041 Furniture & Fixtures 50,062 - - 50,062 73042 Machinery & Equipment 642,214 - - 642,214 73043 Motor Vehicles 768,052 - - 768,052 73044 Street Signs 42,000 - - 42,000 73045 Radio & Testing Equipment 29,500 - - 29,500 73046 Books 56,344 - - 56,344 73048 Signal Systems 47,000 - - 47,000 73049 Barricades 12,860 - - 12,860 73053 Vehicle Repair - Collision 9,000 - - 9,000 73055 Maintenance On Computers 85,300 - - 85,300 Total Maintenance 2,444,261 - 12,141 2,456,402 7400 Services 74001 Communication 432,353 - 3,000 435,353 74002 Electric Service 1,149,748 - 25,410 1,175,158 74003 Street Lighting 950,000 - - 950,000 74004 Water & Sewer 327,504 - - 327,504 74005 Natural Gas 145,279 - 4,469 149,748 74007 TWC Claims Paid 55,000 - - 55,000 74011 Equipment Rental 257,283 - 17,000 274,283 74020 Outside Contracts 68,000 - - 68,000 74021 Special Services 889,105 20,000 269,084 1,178,189 74022 Audits 72,000 - - 72,000 74023 Industrial Appraisal 35,500 - - 35,500 74026 Janitorial Services 81,724 - - 81,724 74029 Service Awards 46,700 - - 46,700 74031 Wrecker Service 7,500 - - 7,500 74036 Advertising 76,712 - 234,638 311,350 74041 Travel & Reimbursables 257,570 - 3,856 261,426 74042 Education & Training 239,037 - 2,100 241,137 74045 In -State Investigative Travel 4,276 - - 4,276 92 CITY OF BAYTOWN GOVERNMENTAL FUND EXPENDITURE DETAIL FOR FISCAL YEAR 2009 General Debt Service Hotel/Motel Combined Acct.# Account Description Fund Fund Fund Total 74047 Support Of Prisoners 74051 Rents 74054 Council Reimbursements 74056 Vacant Lot Cleaning 74058 Landfill Fees 74071 Association Dues 74082 Confidential 74087 Miscellaneous 74088 Library - Halan 74123 Instructor Fees 74210 General Liability Ins 74211 K -9 Insurance 74220 Errors & Omissions 74230 Law Enforcement Liability 74240 Auto Liability 74241 Auto Collision 74242 Auto Catastrophic 74271 Mobile Equipment 74272 Real & Personal Property 74277 Flood Insurance 74280 Bonds 74281 Employee Fraud 74295 Deductibles 5,926,948 Total Services 7500 Sundry Charges 75001 Contributions 75051 Court Cost 75061 Medical - Preemployment 75062 Medical - Promotions 75064 Medical Services 77106 Little League Light Contract 77109 Bytn Beautification Adv Comm Total Sundry & Other 62,562 - - 62,562 8,450 - - 8,450 10,080 - - 10,080 110,000 - - 110,000 53,007 - - 53,007 64,859 - - 64,859 20,000 - - 20,000 - - 7,000 7,000 81,600 - - 81,600 18,000 - - 18,000 24,954 - - 24,954 2,128 - - 2,128 35,483 - - 35,483 34,780 - - 34,780 61,122 - - 61,122 55,894 - - 55,894 2,504 - - 2,504 6,783 - - 6,783 66,869 - - 66,869 1,703 - - 1,703 522 - - 522 2,089 - - 2,089 108,268 - - 108,268 5,926,948 20,000 566,557 6,513,505 504 - 650 1,154 20,000 - - 20,000 42,200 - - 42,200 4,500 - - 4,500 77,300 - - 77,300 24,000 - - 24,000 5,000 - - 5,000 173,504 - 650 174,154 Total Operating 53,338,057 8000 Capital Only 80001 Furniture & Equip <$5,000 163,867 80021 Special Programs 390,000 81011 Signs 35,000 82011 Building & Improvements 106,900 83025 Streets Sidewalks & Curbs 250,000 20,000 725,762 54,083,819 500 164,367 - 390,000 31,500 66,500 189,000 295,900 - 250,000 93 CITY OF BAYTOWN GOVERNMENTAL FUND EXPENDITURE DETAIL FOR FISCAL YEAR 2009 General Debt Service Hotel/Motel Combined Acct.# Account Description Fund Fund Fund Total 83026 Storm Drains 220,000 - - 220,000 83027 Heating & Cooling System 7,000 - - 7,000 83031 Fences - - 41,580 41,580 83039 Other Improvements - - 21,000 21,000 84041 Furniture & Fixtures 19,510 - - 19,510 84042 Machinery & Equipment 745,746 - 2,500 748,246 84043 Motor Vehicles 789,990 - - 789,990 84045 Radio & Testing Equipment 48,878 - - 48,878 84046 Books 220,000 - - 220,000 84048 Signal Systems 150,000 - - 150,000 84052 Heavy Equipment 180,000 - - 180,000 84061 Other Equipment 163,701 - - 163,701 85001 Construction 150,900 - 490,898 641,798 85031 Administration 100,000 - - 100,000 86011 Capital Lease Purchases 399,191 - - 399,191 86013 Extemal Capital Lease Payments 35,160 - - 35,160 Total Capital Only 4,175,843 - 776,978 4,952,821 8900 Principal & Interest 89001 Bond Principal - 5,660,000 - 5,660,000 89011 Interest On Bonds - 3,072,623 - 3,072,623 89021 Fiscal Agent Fees - 5,000 - 5,000 Total Principal & Interest - 8,737,623 - 8,737,623 9000 Other Financing Uses 91201 To Municipal Ct Security 75,122 - - 75,122 91226 To Miscellaneous Police 11,440 - - 11,440 91228 To Police Academy 32,775 - - 32,775 91291 To Emergency Management 8,625 - - 8,625 91298 To Wetland Research Ctr 150,000 - - 150,000 91351 To Capital Improvement Prg 539,000 - - 539,000 91450 To Sick Leave - General 850,000 - - 850,000 91550 To Garage Fund 2,382 - - 2,382 91552 To Warehouse Operations 49,188 - - 49,188 Total Other Financing Uses 1,718,532 - - 1,718,532 99001 Contingencies 100,000 - - 100,000 99002 Unforeseen/New Initiatives 300,000 - 500,000 800,000 Total Contingencies 400,000 - 500,000 900,000 TOTAL EXPENDITURES $ 59,632,432 $ 8,757,623 $ 2,002,740 $ 70,392,795 94 CITY OF BAYTOWN GENERAL FUND 101 BUDGET SUMMARY BY FUND Licenses & Permits Actual Budget Estimated Adopted Intergovernmental 2006 -07 2007 -08* 2007 -08 2008 -09 Revenues 1;686,341 055,800 1,607,841 1,519,171 Taxes - Property $10,293,999 $ 10,948,009 $11,194,376 $11;497,000 Taxes - Sales &Franchise 12,941,143 12,459,434 13,150,502 13,305,800 Industrial District Taxes 18.400,451 18,663,506 19,241,209 21,100,000 2,483,742 Tom! Taxes 41,635,593 42,070,949 43,586,087 45,902,800 Licenses & Permits 1,103,462 1,049,496 1,251,091 1,112,720 Intergovernmental 236,408 259,966 306,563 374,210 Charges for Services 1;686,341 055,800 1,607,841 1,519,171 Fines & Forfeitures 1,764,142 1,682,900 1,904,755 1,885 200 Miscellaneous 1,478,217 1,404,000 1,410,390 1,298,000 Transfers In 2,376,780 2,413,138 28,500 2,422,391 2,483,742 1,206,216 Total Revenues 50,280,943 50,236,149 1,179,532 52,489,118 54,575;843 Recurring Expenditures by Type Personnel Services 34,657,072 38,194,592 38,106,754 42,013,697 Supplies 1,740,638 2,075,492 2,142,785 2,779,647 Maintenance 2,156,315 2,279 238 2,320,725 2,444,261 Services 4,948,589 6,017 213 5,651,651 5;926,948 Sundry 126,129 142,900 140,804 144,504 Miscellaneous 16,000 29,000 28,500 29,000 Operating Transfers Out 1,206,216 1,507,874 1,454,858 1,179,532 Total Operating 44,850,959 50,246,309 49,846,077 54,517,589 Non - Recurring Expenditures Capital Outlay 2,757,245 3,657,970 3,647,957 4,175,843 Transfers Out - CIPF 412,716 594,000 594,000 539,000 Contingency 3,862 88,393 84,393 400,000 Total Expenditures Before Amendment 48,054,782 54,586,672 54,172,427 59,632,432 Budget Amendment 5,000,000 51000,000 Total Expenditures 48,054,782 59,586,672 59;172,427 59,632,432 Excess (Deficit) Revenues Over Expenditures 2,226,161 (9,350,523) (6,683,309) (5,056,589) Fund Balance - Beginning - Restricted - 2,369,303 2,369,303. 2,369,303 Fund Balance - Beginning - Non Restricted 16,933,338 13,857,177 16,790,196 10,106,887 Fund Balance - Ending - Restricted (GASB 45) 2,369,303 2,369,303 2,369,303 2,369,303 Fund Balance - Ending - Non Restricted $16,790,196 S 4,506,654 $10,106,887 $ 5,050,298 Adopted Budget 2008 -09 by Type CaPnnl &Trnnafers 10% htisre0anmus Nn nret Servsm % 70% services 10% 'laintenonce 4% SUPPUs 5% 95 lac 2UU7 -98 General Fund Budget includes an amendment, Ord, #10,958, approved September 22', 2008. CITY OF BAYTOWN ASSESSED VALUATION, ESTIMATED AD VALOREM COLLECTIONS & AD VALOREM TAX RATE DISTRIBUTION Fiscal Year 2007 -08 Taxable Assessed Value at 4130108 Estimated Growth: Subtract TIRZ increment Estimated Growth Taxable Assessed Valuation for Fiscal Year 2008 -09 (estimated) Tax Rate per $100 Valuation Estimated Tax Levy ** Estimated Collections TOTAL FUNDS AVAILABLE Estimates $ 2,459,583,011 (24,073,505) 3.0% 73,787,490 2,509,296,996 0.78703 19,748,920 95.0% $ 18,761,474 TAX RATE PER $100 0.45700 0.45700 Adopted Actual Actual Adopted Allocation Rate Rate Rate of Rate Adopted Proposed Distribution 2006 -07 2007 -08 2008 -09 2008 -09 2008 -09 Maintenance and Operations (M &O) 0.45700 0.45700 0.45700 58.07% $ 10,894,113 Interest and Sinking (I &S) 0.28003 0.28003 0.33003 41.93% 7,867,361 Totals 0.73703 0.73703 0.78703 100% $ 18,761,474 ** Each year, the estimated tax levy may be different than the actual tax levy approved and adopted by the City Council. This difference is primarily due to delays in receiving the certified roll from the Harris County Appraisal District. Certified rolls are required to be submitted to the City by July 25th or as soon thereafter as practicable. The City traditionally receives the certified rolls in mid August. This delay hinders the City's ability to finalize budget estimates for ad valorem taxes in a timely manner. 96 CITY OF BAYTOWN GENERAL DEBT SERVICE FUND 401 BUDGET SUMMARY BY FUND BEGINNING BALANCE Add: Current Ad Valorem Taxes Delinquent Ad Valorem Taxes Penalty and interest Interest in Investments Transfer In from W &S Transfer In from CCPD LT Liab Actual Budget Estimated Adopted 2006 -07 2007 -08 2007 -08 2008-09 $ 1,501,093 $ 839,691 $ 922,394 5 585,486 5,987,258 6,261,218 6,486,000 7,867,000 198,381 200,000 230,000 205,000 125,491 73,000 100,000 80,000 73,278 65,000 35,500 30,000 475,364 475,494 475,494 471,226 743,820 736,560 736,560 Total Revenues 7,603,592 7,811,272 8;063,554 8,653,226 FUNDS AVAD.ABLE FOR DEBT SERVICE Deduct: Principal Payments Interest Payments Paying Agent Fees Arbitrage Calculation 9,104,685 8,650,963 8,985,948 9,238,712 5,235,000 5,780,000 5,780,000 5,660,000 2,922,486 2,595,462 2,595,462 3,072,623 4,775 5,000 5,000 5,000 20,030 20,000 20,000 20,000 Total Deductions 8,182,291 8,400,462 8,400,462 8,757,623 ENDING BALANCE S 922,394 $ 250,501 $ 585,486 S 481,089 Tax Rate Allocation Between Operating & Debt 41.93 58.07 ° /a Operations and Maintenance E Interest and Sinking 97 CITY OF BAYTOWN HOTEL/MOTEL FUND 232 BUDGET SUMMARY BY FUND Expenditures Personnel Services Actual Budget Estimated Adopted Supplies 2006 -07 200748 2007 -08 2008 -09 Revenues 63,478 12,141 1,750 12,141 Hotel/Motel Occupancy Tax $ 661,705 $ 555,381 $ 698,400 $ 718,400 Participation Fees 10,798 7,800 10,590 10,590 Interest Income 59,159 50,000 57,700 50,000 Total Revenues 731,662 613,181 766,690 778,990 Expenditures Personnel Services 36,201 51,704 45,938 108,029 Supplies 19,649 35,885 34,341 38,385 Maintenance 63,478 12,141 1,750 12,141 Services 357,423 529,468 443,916 566,557 Sundry 1,100 650 650 650 Total Operating 477,851 629,848. 526,595 725,762 Capital Outlay 26,151 89,968 88,500 776,978 Unforeseen/New Initiatives 331,913 500,000 Total Expenditures 504,002 1,051,729 615,095 2,002,740 Excess (Deficit) Revenues Over Expenditures Fund Balance - Beginning Fund Balance - Ending No. of Worldng Capital Days 227,660 (438,548) 151,595 (1,223,750) 1.,150,655 1,171,684 1,378,315 1,529,910 S 1,378,315 $ 733,136 $ 1,529,910 S 306,160 998 254 908 56 Hotel Motel Tax Fund Expenditure by Function Hisro al 12.44% Promotional 80.63% Bay Communities Arts 2.99% 3.95% 98 CITY OF BAYTOWN SUMMARY OF PROPRIETARY FUND TYPES COMPARATIVE SCHEDULE OF BUDGETS FOR 2008 -09 Storm Warehouse Water & Sanitation Water Garage Operations Combined Sewer Fund Fund Utility Fund Fund Fund 2008 -09 Revenues Intergovernmental $ 984,639 $ - $ - $ - $ - $ 984,639 Charges for Services 28,301,554 3,456,090 520,400 1,971,640 347,326 34,597,010 Fines & Forfeitures 326,000 - - - - 326,000 Miscellaneous 260,000 535,070 10,800 - - 805,870 Operating Transfers -in 1,782,800 - - 5,832 - 1,788,632 Total Revenues 31,654,993 3,991,160 531,200 1,977,472 347,326 38,502,151 Expenditures by Classification Personnel Services 6,616,705 439,726 142,085 501,081 200,262 7,899,859 Supplies 6,800,205 66,866 39,150 1,582,100 40,800 8,529,121 Maintenance 994,950 110,500 300 10,700 6,000 1,122,450 Services 3,246,999 3,422,732 495,070 74,401 5,120 7,244,322 Sundry 85,877 35,000 - - 6,500 127,377 Total Operating 17,744,736 4,074,824 676,605 2,168,282 258,682 24,923,129 Capital Outlay 1,063,542 128,794 - 19,000 9,000 1,220,336 Debt Requirements 11,720,459 - - - - 11,720,459 Transfers Out 2,123,187 217,424 167,730 10,000 - 2,518,341 Contingency 100,000 25,000 - - - 125,000 Total Expenditures 32,751,924 4,446,042 844,335 2,197,282 267,682 40,507,265 Excess (Deficit) Revenues Over Expenditures (1,096,931) (454,882) (313,135) (219,810) 79,644 (2,005,114) Fund Balance - Beginning - Restricted* 944,062 - - - - 944,062 Fund Balance - Beginning - Non Restricted* 3,789,547 818,301 381,901 237,636 (73,042) 5,154,343 Fund Balance - Ending - Restricted* 944,062 - - - - 944,062 Fund Balance - Ending - Non Restricted* $ 2,692,616 $ 363,419 $ 68,766 $ 17,826 $ 6,602 $ 3,149,229 * Working Capital for Proprietary Fund Types. 99 CITY OF BAYTOWN PROPRIETARY FUND EXPENDITURE DETAIL FOR FISCAL YEAR 2009 Water Storm Warehouse & Sewer Sanitation Water Garage Operations Combined Acct# Account Description Fund Fund Fund Fund Fund Total 7100 Personnel Services 71002 Regular Wages $ 4,150,575 $ 300,161 $ 90,403 $ 347,071 $ 126,002 $ 5,014,212 71009 Overtime 393,204 30,980 1,000 5,149 1,500 431,833 71011 Extra Help /Temporary 6,800 - - - - 6,800 71021 Health & Dental 785,334 47,932 19,352 45,232 34,429 932,279 71022 TMRS 758,228 55,069 16,098 59,173 21,204 909,772 71023 FICA 333,339 24,283 6,807 26,526 8,865 399,820 71028 Workers Compensation 45,761 7,961 322 3,355 2,659 60,058 71041 Allowances 15,624 - 5,400 3,600 - 24,624 71051 Compensation Adjustment 210,540 23,340 2,703 10,975 5,603 253,161 71052 Salary Savings (100,000) (50,000) - - - (150,000) Total Personnel Services 6,616,705 439,726 142,085 501,081 200,262 7,899,859 7200 Supplies 72001 Office 20,700 1,500 1,800 600 24,600 72002 Postage 96,900 - 2,000 - - 98,900 72004 Printing 9,500 - 3,600 - - 13,100 72007 Wearing Apparel 44,500 5,416 650 3,150 1,000 54,716 72015 Meter Purchase for Resale - - - - 33,000 33,000 72016 Motor Vehicle 275,060 60,000 - 3,300 4,800 343,160 72017 Parts Purchased For Resale - - - 250,000 - 250,000 72018 Fuel Purchased For Resale - - - 1,311,700 - 1,311,700 72019 Supplies Purchased For Resale - - - 7,000 - 7,000 72021 Minor Tools 28,200 1,200 1,400 3,000 1,300 35,100 72026 Cleaning & Janitorial 4,800 - - 1,950 - 6,750 72031 Chemical 330,550 250 20,000 - - 350,800 72032 Medical 400 - - 200 100 700 72041 Educational - - 7,500 - - 7,500 72045 Computer Software Supply - - 2,500 - - 2,500 72052 Treated Water 5,989,595 - - - - 5,989,595 Total Supplies 6,800,205 66,866 39,150 1,582,100 40,800 8,529,121 7300 Maintenance 73001 Land 12,000 5,500 - - - 17,500 73011 Buildings 15,100 - - 3,000 3,500 21,600 73022 Sanitary Sewers 23,000 - - - - 23,000 73023 Water Distribution System 120,000 - - - - 120,000 73024 Reservoirs & Wells 10,000 - - - - 10,000 73025 Streets Sidewalks & Curbs 16,700 - - - - 16,700 73027 Heating & Cooling System 7,500 - - 500 - 8,000 73042 Machinery & Equipment 403,250 - - 5,000 - 408,250 73043 Motor Vehicles 280,000 105,000 - 2,200 2,500 389,700 73047 Meters & Settings 100,000 - - - - 100,000 73055 Maintenance on Computers 7,400 - - - - 7,400 Total Maintenance 994,950 110,500 300 10,700 6,000 1,122,450 100 CITY OF BAYTOWN PROPRIETARY FUND EXPENDITURE DETAIL FOR FISCAL YEAR 2009 Water Storm Warehouse & Sewer Sanitation Water Garage Operations Combined Acct# Account Description Fund Fund Fund Fund Fund Total 7400 Services 1,625 - - - 9,000 10,625 82011 Building and Improvements 10,000 - - - - 10,000 74001 Communication 695 606 2,020 - 1,400 4,721 74002 Electric Service 2,228,600 - - - - 2,228,600 74005 Natural Gas 400 - - - - 400 74011 Equipment Rental 19,100 - - - - 19,100 74020 Outside Contracts - - - 55,000 - 55,000 74021 Special Services 414,900 250,000 486,000 6,300 - 1,157,200 74022 Audits 18,984 - - - - 18,984 74026 Janitorial Services 2,800 - - - - 2,800 74034 Household Garbage Contract - 2,412,240 - - - 2,412,240 74036 Advertising - 2,000 500 - - 2,500 74040 Recycling Services - 73,993 - - - 73,993 74041 Travel & Reimbursables 7,700 - 4,500 800 1,200 14,200 74042 Education & Training 43,900 550 1,700 5,000 1,200 52,350 74050 Disposal Services 411,600 137,193 - - - 548,793 74059 Residential Recycling Program - 534,626 - - - 534,626 74071 Association Dues 3,910 241 350 - - 4,501 74210 General Liability Insurance 10,097 1,765 - 657 82 12,601 74220 Errors & Omissions 14,357 2,509 - 934 117 17,917 74240 Auto Liability 16,172 2,737 - 2,322 - 21,231 74241 Auto Collision 15,244 2,579 - 2,124 - 19,947 74242 Auto Catastrophic 662 109 - 95 - 866 74271 Mobile Equipment 2,464 1,436 - - - 3,900 74272 Real & Personal Property 25,299 - - 1,114 1,114 27,527 74277 Flood Insurance 9,152 - - - - 9,152 74280 Bonds 118 - - - 118 74281 Employee Fraud 845 148 - 55 7 1,055 Total Services 3,246,999 3,422,732 495,070 74,401 5,120 7,244,322 7500 Sundry Charges 75071 Term/Accrual Pay - - - - 6,500 6,500 75088 Bad Debt - Cutoff Accounts 85,877 35,000 - - - 120,877 Total Sundry & Other 85,877 35,000 - - 6,500 127,377 Total Operating 17,744,736 4,074,824 676,605 2,168,282 258,682 24,923,129 8000 Capital Outlay 80001 Furniture & Equip <S5,000 1,625 - - - 9,000 10,625 82011 Building and Improvements 10,000 - - - - 10,000 83023 Water Distribution System 470,000 - - - 470,000 83029 Sewer Connections 4,000 - - - - 4,000 83035 Meters & Connections 75,000 - - - - 75,000 84042 Machinery & Equipment 222,432 - - 11,500 - 233,932 84043 Motor Vehicles 151,500 90,000 - - - 241,500 84053 Major Tools - - - 7,500 - 7,500 86011 Capital Lease Purchases 128,985 38,794 - - - 167,779 Total Capital Outlay 1,063,542 128,794 - 19,000 9,000 1,220,336 101 CITY OF BAYTOWN PROPRIETARY FUND EXPENDITURE DETAIL FOR FISCAL YEAR 2009 Water Storm Warehouse & Sewer Sanitation Water Garage Operations Combined Acct## Account Description Fund Fund Fund Fund Fund Total 9000 Other Financing Uses 91101 To General Fund 91401 ToGOIS 91501 To Accrued Leave -Solid Waste 91521 To Accrued Leave -Water & Sewer 91522 ToWWIS 91550 To Garage Fund 91551 To Accrued Leave - Garage 91552 To Warehouse Operations 92510 To BAWA - 10,000 Total Other Financing Uses 9900 Contingencies 99001 Contingencies Total Contingencies TOTAL EXPENDITURES 102 1,654,274 206,489 167,730 - - 2,028,493 471,226 - - - - 471,226 - 10,000 - - - 10,000 200,000 - - - - 200,000 11,181,233 - - - - 11,181,233 2,515 935 - - - 3,450 - - - 10,000 - 10,000 266,398 - - - - 266,398 68,000 - - - - 68,000 13,843,646 217,424 167,730 10,000 - 14,238,800 100,000 25,000 - - - 125,000 100,000 25,000 - - - 125,000 $32,751,924 $ 4,446,042 $ 844,335 $ 2,197,282 $ 267,682 $40,507,265 CITY OF BAYTOWN WATER & SEWER FUND 520 BUDGET SUMMARY BY FUND Actual Budget Estimated Adopted 2006.07 2007 -08' 2007 -08 2008-09 Revenues Intergovernmental $ 952,900 $ 980,485 $ 970,273 S 984,639 Operating Revenues 23,649,614 25,430,654 24,803,614 28,301,554 Non - operating Revenues 314,556 331,000 326,100 32000 Miscellatieous 354,591 310,000 286,683 260,000 Operating Transfers In** 1,215,475 1,762,621 1,762,621 1,782,800 Budget Amendment Total Revenues 26,487,136 28,814.760 28,149,291 31,654,993 Expenditures by Type: 25,227,741 31,854,711 30,807,308 32,751,924 Personnel Services 5,218,499 6,168,203 6,000,321 6,616,705 Supplies 5,230,001 6,438,441 6,038,019 6,800,205 Maintenance 1,013,647 974,050 1,035,250 994,950 Services 2,486,788 2,748,509 2,581,066 3,246,999 Sundry 82,774 85,877 85,877 85.877 944,062 Total Operating 1031,709 16,415,080 15,740,533 17,744,736 Capital Outlay 150,996 985,317 1,033,690 1,063,542 Debt Requirements 9,020,407 9,765,899 9,634,899 11,720,459 Transfers Out 2024,629 2,088,415 1,898,186 2,123,187 Unforseen/New Initiatives 100,000 100,000 Total Expenditures Before Budget Amendment 25,227,741 29,354,711 28,307,308 32,751,924 Budget Amendment 2,500,000 2,500,000 Total Expeaditures 25,227,741 31,854,711 30,807,308 32,751,924 Excess (Deficit) Revenues Over Expenditures 1,259,395 (3,039,951) (2,655,017) (1,096,931) Fund Balance - Beginning - Restricted 944,062 944,062 944,062 944,062 Fund Balance - Beginning - Non Restricted 6,132,231 5,942,727 6,447,564 3,789,547 Fund Balance - Ending - Restricted (GASB 45) 944,062 944,062 944,062 944,062 Fund Balance - Ending - Non Restricted $ 6,447,564 $ 2,902,776 $ 3,789,547 S 2,692,616 No. of Working Capital Days 93 36 49 30 Adopted Budget 2008 -09 by Expenditure Type Personnel Services Operating 20% 34% Transfers Our & Other 7% Capital Outlay 3% Debt Requirements 36% • 'Ihe 2007 -u8 Wear& Sewer Fund Budger includes an areendracmq Ord. #10,958, approved September 22, 2008. •" Transfers In includes a transfer from MDD for the portion of the debt for the NEW W Treatment Plant. 103 CITY OF RAYTOWN SANITATION FUND 500 BUDGET SUMMARY BY FUND Solid Waste Collections $ 3,157,540 $ 3,161,100 $ 3,226,900 $ 3,411,000 Recycling Revenue 25,321 44,186 45,090 45,090 Resdidential Recycling - 439,075 175,600 497,070 Recycling Contributions - - 107,350 - Interest On Investments 44,756 43,000 28,000 28,000 Miscellaneous 14,957 10,700 10,500 10,000 Total Revenues 3,242,574 3,698,061 3,593,440 3,991,160 Expenditures Personnel Services 440,158 534,443 459,060 439,726 Supplies 49,113 51,548 174,100 66,866 Maintenance 114,412 105,500 105,500 110,500 Services 7,583,592 3,091,814 2,831,624 3,422,732 Sundry 18,287 35,000 35,000 35,000 Total Operating 3,205,562 3,818,305 3.,605,284 4,074,824 Capital Outlay - - - 128,794 Transfers Out 233,721 225,534 221,011 217,424 Unforseen/New Initiatives 25,000 25,000 25,000 Total Expenditures 3,439,283 4,068,839 3,851,295 4,446,042 Excess (Deficit) Revenues Over Expenditures (196,709) (370,778) (257,855) (454,882) Working Capital - Beginning 1,272,865 1,036,543 1,076,156 818,301 658,763 508442 768;768 $ 3,439,283 Working Capital - Ending S 1,076,156 S 665,765 S 818,301 S 363,419 No. of Worldng Capital Days 97 60 78 30 Adopted Budget 2008 -09 Opmuan 4% Personnel Services o% Services Capital &Ttansfm 78% 8% Expenditures by Program Solid Waste Operations Residential Recycling Total 104 S 3,225,315 $ 3,410,076 $ 3,342,853 $ 3,677,274 213,968 658,763 508442 768;768 $ 3,439,283 S 4,068,839 $ 3,851,295 S 4,446,042 CITY OF BAYTOWN STORM WATER UTILITY FUND 505 BUDGET SUMMARY BY FUND Working Capital - Beginning 189,944 225,062 265,658 381,901 Working Capital - Ending S 265,658 S 119,824 $ 381,901 $ 68,766 No. of Working Capital Days 219 70 338 30 Adopted Budget 206 8-09 by Expenditure Type Personnel Services Trunsfer r9 Geaoral 17% Fund 20% .Operating 63% 105 Actual Budget Estimated Adopted 2006 -07 2007 -08 2007 -08 2008 -09 Revenues Storm Drainage Fee S 505,372 S 508,900 S 515,200 $ 520,400 Interest on Investments 12,860 9,900 12,900 10,900 Tonal Revenues 518,232 518;800 528,100 531,200 Expenditures Personnel services 92,933 135,923 121,342 142,085 Supplies 28,042 36,150 33,500 39,150 Maintenance - 300 - 300 Services 126,761 160,290 65,640 495;070 Sundry 3,407 Tend Operating 251,143 332,663 220,482 676,605 Transfer to General Fund 191,375 191,375 191,375 167,730 Unforseen/New Initiatives 100,000 Total Expenditures 442,518 624,038 411,857 844,335 Excess (Deficlt) Revenues Over Expenditures 75,714 (105,238) 116,243 (313,135) Working Capital - Beginning 189,944 225,062 265,658 381,901 Working Capital - Ending S 265,658 S 119,824 $ 381,901 $ 68,766 No. of Working Capital Days 219 70 338 30 Adopted Budget 206 8-09 by Expenditure Type Personnel Services Trunsfer r9 Geaoral 17% Fund 20% .Operating 63% 105 CITY OF BAYTOWN GARAGE FUND 550 BUDGET SUMMARY BY FUND Actual Budget Estimated Adopted 2006-07 2007 -08 2007 -08 2008 -09 Rnvennes Departmental Billings - Fuel $ 862,404 $ 800,810. $ 1,071,300 $ 1,026,300 Depmmte ual Billings - Repairs 714,872 740,200 739,000 739.000 State Fuel Tax Refund 906 - - - GCCISD -Fuel 155,175 154,000 204,200 198,590 Miscellaneous 8,640 6,960 7,810 7,760 Transfer ln - General Fund 54,342 65,482 32,740 2,382 Traosfer In - Water & Sewer Fund 35,465 30,458 15 -129 2,515 Transfer In - Solid Waste Fund 17,232 9,045 4,522 935 Total Revenues 1,849,036 1,806,955 2,074,801 1,977,472 Expenditures personnel Services 370,588 473,415 439,667 501,081 Supplies 1-1 26,860 1-1 05,621 1,468,700 1,582,100 Maintenance 8,302 8,700 9,700 10,700 Services 63,135 70.496 69,925 74,401 Total Operating 1,668,885 1,758,232 1,987,992 2,168-182 Capital Outlay 36,096 57,000 56,500 19,000 Transfers Out 73,845 10,000 10,000 10,000 Total Expenditures 1,778,826 1,825,232 2,054,492 2,197,282 Excess (Deficit) Revenues Over Expenditures 70,210 (18,277) 20,309 (219,810) Working Capital - Beginning 147,117 8,860 217,327 237,636 Working Capital - Ending S 217,327 S (9,417) $ 237,636 5 17,826 Adopted Budget 2008 -09 Capital & Transfers 1% personnel Services Operations 23110 76% 106 CITY OF BAYTOWN WAREHOUSE OPERATIONS FUND 552 BUDGET SUMMARY BY FUND Expenditures Personnel Services Actual Budget Estimated Adopted Supplies 2006A7 2007 -08 2007 -08 2008 -09 Revenues 5,237 6,000 6,000 6,000. Transfer In - General Fund $ 41,524 $ 23,760 $ 23,760 $ 49,188 Transfer In - Water & Sewer Fund 224,890 128,683. 128,683 266,398 Transfer In - Garage Fund 63,845 - - - Water Meter Sales 37,861 29,510 29,300 29,300 Miscellaneous 2,529 - 2,440 2,440 Total Revenues 370,649 181,953 184,183 347,326 Expenditures Personnel Services 189,760 188,700 188;012 200,262 Supplies (670) 43,292 39,575 40,800 Maintenance 5,237 6,000 6,000 6,000. Services 2,831 5.,187 4,964 5,120 Sundry (8,201) 6,500 6,500 .6,500 Total Operating 188,957 249,679 245,051 258,682 Capital Outlay - - - 9,000 Total Expenditures 188,957 249,679 245,051 267,682 Excess (Deficit) Revenues Over Expenditures Working Capital - Beginning Working Capital - Ending 181,692 (67,726) (60,868) 79,644 (193,866) 66,519 (12,174) (73,042) S (12,174) S (1,207) S (73,042) $ 6,602 Adopted Budget 2008 -09 Operations ® 23% Personnel Services 77% 107 108 CITY OF BAYTOWN ORGANIZATION CHART GENERAL FUND I cubens ona UVI Municipal Coua Judge awbdtl 1 AuhmlCip Mnuaer h4mger Pirc Eke Faeon dng Pohne W. Flwl Opennom Ilomvn N.annr.n nawwmnao Stl &nnlwpe I l lnlormnon l'ahuol III Uh., permsx Mfiw I I I T fficconml 6 LIM 11 1 109 110 CITY OF BAYTOWN GENERAL FUND 101 BUDGET SUNIMARY BY FUND Taxes - Property $10,293,999 $ 10,948,009 $11,194,376 $11,497,000 Taxes - Sales &Franchise 12,941,143 12,459,434 13,150,502 13,305,800 Industrial District Taxes 18,400,451 18,663,506 19;241,209 21,100,000 Total Taxes 41,635,593 42,070,949 43,586,087 45902,800 Licenses & Permits 1,103,462 1,049,496 1,251,091 1,112,720 Intergovernmental 236,408 259;866 306;563 374,210 Charges for Services 1,686,341 1,355,800 1,607,841 1,519,171 Fines & Forfeitures 1,764,142 1,682,900 1,904,755 1,885,200 Miscellaneous 1,478;217 1,404,000 1,410,390 1,298,000 Transfers In 2,376,780 2,413,138 2,422,391 2,483,742 Operating Transfers Out Total Revenues 50,280,943 50;236,149 52,489,118 54,575,843 Recurring Expenditures by Type Personnel Services 34,657,072 38,194,592 38,106,754 42,013,697 Supplies 1,740,638 2,075,492 2,142,785 2,779,647 Maintenance 2,156,315 2,279,238 2,320,725 2,444,261 Services 4,948,589 6,017,213 5,651.651 5,926,948 Sundry 126,129 142,900 140,804 144,504 Miscellaneous 16,000 29,000 28,500 29,000 Operating Transfers Out 1,206;216 1,507,874 1,454,858 1,179,532 Total Operating 44,850,959 50,246,309 49,846,077 54,517,589 Non - Recurring Expenditures Capital Outlay 2,787,245 3,657,970 3,647,957 4,175,843 Transfers Out - CIPF 412,716 594,000 594,000 539,000 Contingency 3,862 88,393 84,393 400,000 Total Expenditures Before Amendment 48,054,782 54,586,672 54,172,427 59,632,432 Budget Amendment 5,000,000 5,000,000 Total Expenditures 48,054,782 59,586,672 59,172,427 59,632,432 Excess (Deficit) Revenues Over Expenditures 2,226,161 (9,350,523) (6,683,309) (5,056,589) Fund Balance - Beginning - Restricted - 2,369,303 2,369,303 2,369,303 Fund Balance - Beginning - Non Restricted 16,933,338 13,857,177 16,790,196 10,106,887 Fund Balance - Ending - Restricted (GASB 45) 2,369,303 2,369,303 2,369,303 2,369,303 Fund Balance - Ending - Non Restricted L16,790,196 $ 4,506,654 $10,106,887 $ 5,050,298 Adopted Budget 2008 -09 by Type Capital A Transfers 10% rso Miscedanwus '� Pcnnel services 70% servicm 10% Maini ranee 4% Supplies 5% • The 2007A8 General Fund Budget includes an amendment, Ord. 610,958, approved September 22, 2008. CITY OF BAYTOWN GENERAL FUND 101 BUDGET SUMMARY BY FUND Actual Budget Estimated Adopted 2006 -07 2007 -08* 2007 -08 2008 -09 Revenuer Tascs - Property S 10,293,999 $ 10,948,009 S 11,194,376 $ 11,497,000 Taxes - Sales &Franchise 12,941,143 12,459,434 13,150,502 13,305,800 Industrial District Texas 18,400,451 18,663,506 19,241,209 21,100,000 Total Taxes 41,635,593 42,070,949 43,586,087 45,902,800 Licenses & Permits 1,103,462 1,049,496 1,251,091 1,112,720 intergovernmental 236,408 259,866 306,563 374,210 Charges for Services 1,686,341 1,355,800 1,607,841 1,519,171 Fines & Forfeitures 1,764,142 1,682,900 1,904,755 1,885,200 Miscellaneous 1,478,217 1,404,000 1,410,390 1,298,000 Transfers in 2,376,780 2,413,138 2,422,391 2,483,742 Total Revenues 50,280,943 50,236,149 52,489,118 54,575,843 Expenditures by Function General Government 10,613,567 11,914,332 12,079,060 12,879,689 Public Safety 23,602,935 25,706,542 25,605,623 28,812,748 Public Works 3,312,548 4,008,717 3,737,369 4,189,753 Health & Welfare 1,396,397 1,793,249 1,764,621 2,001,229 Culture & Leisure 4,957,0.11 5,532,100 5,398,829 5,973,975 Capital 2,787,245 3.657,970 3,647,957 4,175,843 Transfers Out 1,385,079 1,973,762 1,938,968 1,599.195 Total Expenditures Before Amendment 48,054,782 54,586,672 54,172,427 59,632,432 Budget Amendment 5,000,000 5,000,000 Total Expenditures 48,054,782 59,586,672 59,172,427 59,632,432 Excess (Deficit) Revenues Over Expenditures 2,226,161 (9,350,523) (6,683,309) (5,056,589) Fund Balance - Beginning - Restricted - 2,369,303 2,369,303 2,369,303 Fund Balance - Beginning - Non Restricted 16,933,338 13,857,177 16,790,196 10,106,887 Fund Balance - Ending - Restricted 2,369,303 2,369,303 0,369,303 2,369,303 Fund Balance - Ending - Non Restricted S 16,790,196 $ 4,506,654 $ 10,106,887 $ 5,050,298 No. of Working Capital Days 128 30 68 31 Inc zuur -us umerat Puna budget includes an amendment, Ord. #10,958, approved September 22, 2008. Adopted Budget 200 8-09 by Function" Public Works g% Health& Welfare 40 Public Safety Culture & Leisure 53% 11% General Govemment • Exnlud. Gpual and.Travl'ers Wt 24% Inc zuur -us umerat Puna budget includes an amendment, Ord. #10,958, approved September 22, 2008. CITY OF BAYTOWN GENERAL FUND REVENUE SUMMARY Property Taxes Sales & Use Taxes Franchise Tax Industrial District Licenses & Permits Intergovernmental Charges For Services Fines & Forfeitures Miscellaneous Transfers TOTAL REVENUES $ 10,293,999 $ 10,948,009 $ 11,194,376 $ 11,497,000 9,094,659 8,834,486 9,284,630 9,361,300 3,846,484 3,624,948 3,865,872 3,944,500 18,400,451 18,663,506 19,241,209 21,100,000 1,103,462 1,049,496 1,251,091 1,112,720 236,408 259,866 306,563 374,210 1,686,341 1,355,800 1,607,841 1,519,171 1,764,142 1,682,900 1,904,755 1,885,200 1,478,217 1,404,000 1,410,390 1,298,000 2,376,780 2,413,138 2,422,391 2,483,742 $ 50280,943 $ 50,236,149 $ 52,489,118 $ 54,575,843 Adopted Budget 2008 -09 Revenues ■ Sales & Use Taxes 17% 13 F anchise Tae ■ Property Taxes 21% 112 mother 16% _...__;Trial District 39% CITY OF BAYTOWN GENERAL FUND REVENUE DETAIL Actual Budget Estimated Adopted Revenue 2006 -07 2007 -08 2007 -08 2008 -09 Property Taxes 41101 Current 41102 Prior Year 41103 Penalty & Interest Total Property Tax Sales & Use Taxes 41201 Sales 41202 Mixed Drink 41203 Bingo Total Sales & Use Tax Franchise Tax 41301 Electric Franchise Fees 41302 Natural Gas Franchise Fees 41303 Telephone Franchise Fees 41304 Cable Franchise Fees 41312 Solid Waste Franchise Fees Total Franchise Tax $ 9,770,991 $ 10,420,009 $ 10,586,776 $ 10,894,000 324,210 322,000 374,000 374,000 195,649 206,000 229,000 229,000 10,293,999 10,948,009 11,194,376 11,497,000 8,933,383 8,700,000 9,127,630 9,200,000 136,639 107,486 137,000 140,700 24,637 27,000 20,000 20,600 9,094,659 8,834,486 9,284,630 9,361,300 2,338,907 2,339,172 2,339,172 2,340,300 335,549 336,000 304,200 325,000 342,980 341,400 334,100 327,500 592,155 348,700 592,400 652,800 244,608 267,376 296,000 298,900 3,846,484 3,624,948 3,865,872 3,944,500 Industrial District 18,400,451 18,663,506 19,241,209 21,100,000 TOTAL TAXES 41,635,593 42,070,949 43,586,087 45,902,800 Licenses & Permits 42001 Building 573,919 533,840 636,510 636,510 42002 Plumbing 79,755 82,940 61,260 79,760 42003 Mech & Air Condition 65,717 62,100 45,600 47,200 42004 Housemoving 800 650 - - 42005 Multi - Family Dwelling 43,380 8,500 72,491 8,500 42006 Electrical 97,242 96,480 100,000 100,000 42007 Demolition 1,415 1,330 1,300 1,300 42008 Mobile Homes 5,670 5,240 3,360 3,360 42009 Sign Operating 21,516 73,700 112,200 21,500 42010 Contractor Registration 16,425 12,400 15,100 15,100 42021 Health 127,389 127,000 134,000 134,000 42031 Alcoholic Beverage 27,408 23,490 25,790 25,790 42032 Taxi Cab 1,750 1,100 1,100 1,100 42036 Waste Collection Permit 300 300 300 300 42041 Pipeline Fees 31,496 11,301 27,980 27,980 42091 Miscellaneous 9,280 9,125 14,100 10,320 Total Licenses & Permits 1,103,462 1,049,496 1,251,091 1,112,720 Intergovernmental 43043 T1RZ Payments 49,000 56,800 82,000 82,000 43104 FEMA - - 21,497 45,000 43111 Bureau of Justice 7,788 - - - 43113 Bright Star (GCCISD) 125,736 132,432 132,432 176,576 43115 Truancy Program 36,164 36,164 36,164 36,164 43208 State 13,470 13,470 13,470 13,470 43301 Harris County 4,250 21,000 21,000 21,000 Total Intergovernmental 236,408 259,866 306,563 374,210 113 114 CITY OF BAYTOWN GENERAL FUND REVENUE DETAIL Actual Budget Estimated Adopted Revenue 2006 -07 2007 -08 2007 -08 2008 -09 Charges for Services 44110 Jail & Court Services (CCPD #1) 44112 Recovery of Damages 44113 Subdivision Filing Fee 44114 Vital Statistics 44115 Animal Control Fees 44116 Weed Mowing 44121 Ambulance 44141 Curbs & Drainage Total Charges for Services Cultural & Recreational 44201 Facility Rental 44202 Special Events Revenue 44204 Vending Machines 44205 Leisure Programs 44207 Athletics Fees 44208 Company Cup Events Total Cultural & Recreational 103,446 - 85,600 60,771 175,782 19,000 56,215 30,400 10,339 6,900 11,930 13,300 134,378 120,900 119,600 123,400 28,259 32,000 44,900 44,900 32,669 26,300 45,700 45,700 1,022,550 985,290 1,077,900 1,047,900 4,935 5,500 3,276 3,300 1,512,358 1,195,890 1,445,121 1,369,671 76,260 69,430 68,100 60,000 26,660 24,140 40,700 30,000 774 1,270 800 500 21,786 18,260 10,120 15,000 46,463 46,810 43,000 44,000 2,040 - - - 173,983 159,910 162,720 149,500 TOTAL SERVICES CHARGES 1,686,341 1,355,800 1,607,841 1,519,171 Fines & Forfeitures 45001 Municipal Court 1,536,268 1,475,000 1,587,100 1,571,000 45002 Library 57,789 60,000 51,450 58,000 45005 Motor Carrier Violations 170,085 147,900 266,205 256,200 Total Fines & Forfeitures 1,764,142 1,682,900 1,904,755 1,885,200 Miscellaneous 49001 Sale of City Property 44,512 60,000 17,600 60,000 49003 Interest on Investment 1,221,924 1,111,000 1,021,000 1,000,000 49007 Sale - Impounded Vehicles 4,225 2,000 4,225 2,000 49009 Rental of Land - Comm. Towers 39,705 43,000 40,000 40,000 49010 Phone Commissions 18,023 13,000 18,000 13,000 49028 Industrial District P/I 3,424 - 21,310 - 49029 Plans & Specs 18,000 10,000 15,175 10,000 49041 Passport Fees - 75,000 83,000 83,000 49091 Miscellaneous 128,402 90,000 190,080 90,000 Total Miscellaneous 1,478,217 1,404,000 1,410,390 1,298,000 TOTAL REVENUES 47,904,163 47,823,011 50,066,727 52,092,101 Transfers 61206 From CCPD 11 3,821 - - - 61207 From Fire/EMS Special District 3,821 - - - 62215 From MDD 150,000 150,000 150,000 250,000 61216 From TIRZ 11,000 11,000 11,000 11,000 61231 From Odd Trust & Agency 150,000 150,000 159,253 144,253 61505 From Storm Water Fund 191,375 191,375 191,375 167,730 61500 From Solid Waste Fund 206,489 206,489 206,489 206,489 62510 From BAWA 6,000 50,000 50,000 50,000 61520 From Water & Sewer Fund 1,654,274 1,654,274 1,654,274 1,654,270 Total Other Financing Sources 2,376,780 2,413,138 2,422,391 2,483,742 $ 50,280,943 $ 50,236,149 $ 52,489,118 $ 54,575,843 CITY OF BAYTOWN GENERAL FUND 101 BUDGET SUMMARY BY DEPARTMENT General Government 1010 General Administration 1030 Fiscal Operations 1060 Legal Services 1070 ITS 1080 Planning and Development Svcs. 1140 Human Resources 1170 City Clerk 1180 City Facilities 1190 General Overhead Total General Government Public Safety 2000 Police 2020 Fire 2030 Emergency Management 2040 Emergency Medical Services Total Public Safety Public Works Actual Budget Estimated Adopted 2006 -07 2007 -08* 2007 -08 2008 -09 $ 590,394 $ 739,316 $ 811,028 $ 903,232 1,514,003 1,713,598 1,694,845 1,795,989 488,382 519,433 515,472 692,174 1,520,625 1,596,381 1,594,222 1,663,956 999,996 1,308,406 1,219,976 1,432,252 849,558 901,258 883,008 962,860 1,302,483 1,650,560 1,593,847 1,725,004 569,916 561,999 567,910 624,229 2,778,210 2,923,381 3,198,752 3,079,993 10,613,567 11,914,332 12,079,060 12,879,689 13,190,835 14,049,727 14,107,201 15,256,344 7,631,319 8,345,842 8,267,693 9,495,283 1,130,197 1,413,178 1,336,973 1,986,358 1,650,584 1,897,795 1,893,756 2,074,763 23,602,935 25,706,542 25,605,623 28,812,748 3000 Public Works Administration 392,197 410,620 393,502 402,872 3010 Streets & Drainage 1,646,626 2,052,494 1,902,092 2,114,129 3020 Traffic Control 751,804 747,418 728,278 850,042 3030 Engineering 521,921 798,185 713,497 822,710 Total Public Works 3,312,548 4,008,717 3,737,369 4,189,753 Health & Welfare 4000 Health & Welfare Culture & Leisure 1,396,397 1,793,249 1,764,621 2,001,229 5000 Parks & Recreation 2,994,403 3,362,757 3,344,019 3,699,726 6000 Library 1,962,608 2;169,343 2,054,810 2,274,249 Total Culture & Leisure 4,957,011 5,532,100 5,398,829 5,973,975 Capital 2,787,245 3,657,970 3,647,957 4,175,843 Transfers Out: Before Amendment 1,385,079 1,973,762 1,938,968 1,599,195 General Fund Total $ 48,054,782 $ 54,586,672 $ 54,172,427 $ 59,632,432 Transfers Out: Budget Amendment - 5,000,000 5,000,000 - General Fund Total $ 48,054,782 $ 59,586,672 $ 59,172,427 $ 59,632,432 ' The 2007 -08 General Fund Budget includes an amendment, Ord. # 10,958, approved September 22, 2008. 115 CITY OF BAYTOWN GENERAL FUND 101 BUDGET SUMMARY BY ACCOUNT Actual Budget Estimated Adopted Acct# Acct Description 2006 -07 2007 -08* 2007 -08 2008 -09 71002 Regular Wages $ 22,476,266 $ 25,274,751 $ 24,746,742 $26,891,573 71003 Part Time Wages 526,886 520,859 507,898 556,460 71009 Overtime 1,182,292 1,267,947 1,209,220 1,293,574 71010 Election Worker - 26,500 26,500 26,500 71011 ExtraHelp/Temporary 85,463 24,350 55,200 41,350 71021 Health & Dental 3,407,858 3,783,961 3,833,452 3,887,730 71022 TMRS 3,616,802 4,144,823 4,170,390 4,714,220 71023 FICA 1,765,638 1,992,111 1,943,206 2,124,447 71028 Workers Compensation 341,951 239,847 242,265 294,573 71041 Allowances 151,900 181,454 166,751 173,025 71043 Employee Incentives - - 5,130 8,800 71051 Compensation Adjustment - - - 1,277,445 71052 Salary Savings - (500,000) - (500,000) 71081 Retired Employee Benefits 1,109,575 1,237,989 1,200,000 1,224,000 71091 Personnel Services Reimbursed (7,562) - - - 72041 Total Personnel Services 34,657,069 38,194,592 38,106,754 42,013,697 72001 Office 173,212 195,534 190,088 203,837 72002 Postage 75,801 88,230 92,771 92,177 72004 Printing 43,557 59,194 58,984 59,298 72005 Animal Feed 5,110 6,184 5,200 6,684 72006 Clothing Allowance 22,402 26,040 26,040 25,440 72007 Wearing Apparel 186,304 206,757 201,522 258,903 72010 Garbage Bags 560 - 500 600 72011 Disaster Supplies - - - 5,000 72016 Motor Vehicle 681,425 774,524 870,186 1,327,765 72021 Minor Tools 63,054 84,863 82,137 94,889 72026 Cleaning & Janitorial 64,413 65,447 65,927 72,893 72028 Swimming Pool Supplies 290 - - - 72031 Chemical 116,837 165,158 141,478 156,790 72032 Medical 82,253 82,548 94,543 96,558 72036 Identification 15,026 18,065 18,094 23,595 72041 Educational 184,406 213,611 208,215 243,074 72045 Computer Software Supply 1,225 1,459 600 4,430 72046 Botanical 5,138 6,688 10,050 7,664 72056 Street Marking 27,295 80,000 80,000 100,000 72061 Meeting Supplies 11,155 11,990 11,450 14,050 72091 Supplies Reimbursed (18,820) (10,800) (15,000) (14,000) Total Supplies 1,740,643 2,075,492 2,142,785 2,779,647 73001 Land 50,685 56,306 56,655 69,368 73011 Buildings 197,849 197,482 223,711 236,473 73012 Docks & Piers 2,195 2,350 1,500 2,350 73013 Recreation Equipment 9,201 12,370 10,835 13,445 73021 Filtration Plants 12,337 7,500 6,554 7,500 73022 Sanitary Sewers 979 1,800 900 1,500 73025 Streets Sidewalks & Curbs 113,221 144,710 149,475 146,640 73026 Storm Drains 52,750 65,000 65,000 67,000 73027 Heating & Cooling System 81,991 111,021 108,848 91,850 73028 Electrical Maintenance 57,581 48,303 47,433 63,303 73039 Miscellaneous - - - 2,500 11673041 Furniture & Fixtures 32,166 75,061 73,157 50,062 CITY OF BAYTOWN GENERAL FUND 101 BUDGET SUMMARY BY ACCOUNT Actual Budget Estimated Adopted Acct# Acct Description 2006 -07 2007 -08* 2007 -08 2008 -09 73042 Machinery & Equipment 522,884 549,060 552,296 642,214 73043 Motor Vehicles 735,218 727,777 747,946 768,052 73044 Street Signs 40,124 41,780 42,615 42,000 73045 Radio & Testing Equipment 35,854 32,500 27,325 29,500 73046 Books 42,669 48,358 47,891 56,344 73048 Signal Systems 51,747 46,000 46,000 47,000 73049 Barricades 9,488 12,360 11,084 12,860 73050 Damaged Signal Systems 17,334 - - - 73053 Vehicle Repair - Collision 405 9,000 11,000 9,000 73055 Maintenance On Computers 105,003 90,500 90,500 85,300 73091 Maintenance Reimbursed (15,364) - - - Total Maintenance 2,156,317 2,279,238 2,320,725 2,444,261 74001 Communication 303,934 380,511 380,511 432,353 74002 Electric Service 1,033,899 1,115,473 1,086,712 1,149,748 74003 Street Lighting 865,447 885,668 773,716 950,000 74004 Water and Sewer 327,504 327,504 327,504 327,504 74005 Natural Gas 81,908 145,863 129,700 145,279 74007 TWC Claims Paid 20,916 55,000 45,000 55,000 74011 Equipment Rental 213,351 266,599 262,631 257,283 74020 Outside Contracts - - - 68,000 74021 Special Services 905,661 1,297,329 1,186,063 889,105 74022 Audits 41,192 85,811 85,811 72,000 74023 Industrial Appraisal 32,000 33,550 32,000 35,500 74026 Janitorial Services 56,569 61,741 64,436 81,724 74029 Service Awards 41,514 45,700 43,013 46,700 74031 Wrecker Service 8,647 7,500 7,500 7,500 74036 Advertising 56,501 74,530 72,732 76,712 74041 Travel & Reimbursables 148,813 199,058 203,528 257,570 74042 Education & Training 118,900 201,789 190,531 239,037 74043 Registration 22,896 - - - 74045 In -State Investigative Travel 1,718 2,954 2,000 4,276 74047 Support Of Prisoners 52,986 61,362 60,000 62,562 74051 Rents 9,107 11,053 14,121 8,450 74052 Out -of -State Training 45 - - - 74054 Council Reimbursables - 8,400 8,924 10,080 74056 Vacant Lot Cleaning 61,207 70,570 69,000 110,000 74058 Landfill Fees 28,367 42,029 37,772 53,007 74061 Demolition Of Structures 20,000 20,000 20,000 - 74071 Association Dues 54,464 74,814 72,586 64,859 74082 Confidential 6,846 15,600 15,600 20,000 74088 Library - Halan 75,726 79,920 79,000 81,600 74089 Library - Periodicals 29,371 - - - 74123 Instructor Fees 15,503 18,000 11,642 18,000 74210 General Liability Ins 20,567 33,683 24,148 24,954 74211 K -9 Insurance - 2,290 2,066 2,128 74220 Errors & Omissions 27,166 47,978 34,088 35,483 74230 Law Enforcement Liability 31,083 50,021 33,771 34,780 74240 Auto Liability 45,866 80,802 54,090 61,122 74241 Auto Collision 24,217 30,717 49,464 55,894 74242 Auto Catastrophic 2,037 2,506 2,431 2,504 117 CITY OF BAYTOWN GENERAL FUND 101 BUDGET SUMMARY BY ACCOUNT Actual Budget Estimated Adopted Acct# Acct Description 2006 -07 2007 -08* 2007 -08 2008 -09 74271 Mobile Equipment 5,396 6,880 6,461 6,783 74272 Real & Personal Property 46,883 60,509 63,685 66,869 74277 Flood Insurance 11,102 2,213 1,334 1,703 74280 Bonds 1,072 5,141 3,080 522 74295 Deductibles 98,200 106,145 95,000 108,268 74281 Employee Fraud - - - 2,089 83026 Total Services 4,948,581 6,017,213 5,651,651 5,926,948 75001 Contributions 1,044 540 504 504 75051 Court Cost 13,329 20,000 17,400 20,000 75061 Medical - Preemployment 34,629 38,228 44,700 42,200 75062 Medical - Promotions 3,740 4,500 2,500 4,500 75064 Medical Services 73,389 79,632 75,700 77,300 77106 Little League Light Contract 16,000 24,000 24,000 24,000 77109 Bytn Beautification Adv Comm - 5,000 4,500 5,000 84047 Total Sundry & Other 142,131 171,900 169,304 173,504 Total Operating 43,644,741 48,738,435 48,391,219 53,338,057 80001 Furniture & Equip <$5,000 146,721 177,821 184,438 163,867 80021 Special Programs - - - 390,000 81001 Land Purchase - 500 500 - 81011 Signs - 10,000 10,000 35,000 82011 Building & Improvements 244,884 155,327 152,940 106,900 83025 Streets Sidewalks & Curbs 88,136 150,000 150,000 250,000 83026 Storm Drains 62,552 220,000 220,000 220,000 83027 Heating & Cooling System 90,933 7,000 6,999 7,000 83031 Fences 22,776 - - - 84041 Furniture & Fixtures - 43,710 36,874 19,510 84042 Machinery & Equipment 501,666 735,449 743,291 745,746 84043 Motor Vehicles 635,736 927,226 922,960 789,990 84045 Radio & Testing Equipment 61,628 42,805 42,799 48,878 84046 Books 159,018 208,387 208,287 220,000 84047 Computer Software 46,225 32,250 32,250 - 84048 Signal Systems 21,602 150,000 150,000 150,000 84052 Heavy Equipment 106,204 - - 180,000 84061 Other Equipment 32,723 58,700 58,386 163,701 85001 Construction 930 187,687 176,758 150,900 85031 Administration - - - 100,000 86011 Capital Lease Payments 530,352 515,948 516,315 399,191 86013 External Capital Lease Payments 35,159 35,160 35,160 35,160 Total Capital Only 2,787,245 3,657,970 3,647,957 4,175,843 91201 To Municipal Ct Security 2,593 52,235 43,450 75,122 91210 To Emergency Mgt - Trust 303 - - - 91226 To Miscellaneous Police 10,732 11,440 11,440 11,440 91228 To Police Academy 7,510 9,437 - 32,775 91231 To Odd Trust & Agency 19,825 - - - 91291 To Emergency Management 229,843 315,976 313,923 8,625 91298 To Wetland Research Ctr 140,000 150,000 150,000 150,000 91351 To Capital Improvement Prg 412,716 594,000 594,000 539,000 91450 To Accrued Leave - General Fund 669,999 850,000 850,000 850,000 91520 To Water And Sewer Fund 29,545 29,545 29,545 - 118 CITY OF BAYTOWN GENERAL FUND 101 BUDGET SUMMARY BY ACCOUNT Actual Budget Estimated Adopted Acct# Acct Description 2006 -07 2007 -08* 2007 -08 2008 -09 91550 To Garage Fund 91552 To Warehouse Operations Total Other Financing Uses 99001 Contingencies 99002 Unforeseen/New Initiatives 99003 Special Projects Total Contingencies 54,342 65,481 32,740 2,382 41,524 23,760 23,760 49,188 1,618,932 2,101,874 2,048,858 1,718,532 - 44,000 40,000 100,000 - 44,393 44,393 300,000 3,864 - - - 3,864 88,393 84,393 400,000 TOTAL EXPENDITURES BEFORE AMENDMENT $ 48,054,782 $ 54,586,672 $ 54,172,427 $59,632,432 91351 To Capital Improvement Prg _ - 5,000,000 5,000,000 - TOTAL EXPENDITURES AFTER AMENDMENT $ 48,054,782 $ 59,586,672 $ 59,172 427 $59,632,432 * The 2007 -08 General Fund Budget includes an amendment, Ord. #10,958, approved September 22, 2008. 119 CITY OF BAYTOWN PROGRAM SUMMARY 1010 GENERAL ADMINISTRATION Program Description The General Administration Department consists of two main departments, the City Manager's office and the City Council. It also includes expenditures that are not directly associated with any other department within the General Fund. The City Manager is the chief executive and administrative officer of the City and is responsible for general administration of the City's affairs and serves as a liaison between the policy making and administrative branches of the City government. The City Manager provides City Council with the information needed to conduct the affairs of the City and coordinate the implementation of their decisions. This division oversees the operations of all city departments and reviews and updates management policies and regulations. Major Goals • Ensure delivery of City services in an effective and efficient manner through responsible administration. • Ensure that the response to citizen complaints and requests for action are performed in a timely manner. • Assist in the development of neighborhood organizations and coordinate implementation of neighborhood improvement projects and activities. 120 Conduct City Council meetings in accordance with the provisions of the City Charter and Ordinances. Continue to provide quality information the citizens receive from local government by working with educational, business and neighborhood groups to communicate city events, public hearings and city staff initiatives. Coordinate Council activities, negotiate contracts and supervise the staff to provide efficient and effective municipal services to the City of Baytown. Major Objectives • Provide the Council with timely and meaningful information. • Maintain up -to -date policies and regulations. • Encourage an innovative approach to problem resolution. • Supervise and coordinate the staff and provide oversight to all departmental operations. • Maintain a long -range outlook and provide the Council with recommendations for the future. • Act as the City's ambassador in developing and maintaining relations with outside agencies. CITY OF BAYTOWN SERVICE LEVEL BUDGET 1010 GENERAL ADMINISTRATION Actual Budget Estimated Adopted kcct# Acct Description 2006 -07 2007 -08 2007 -08 2008 -09 7100 Personnel Services 80021 Special Programs - - - 15,000 84042 Machinery & Equipment - - - 2,500 71002 Regular Wages $ 354,140 $ 474,726 $ 523,145 $ 579,075 71009 Overtime 13,007 11,534 3,500 - 71021 Health & Dental Insurance 18,488 25,879 25,879 25,233 71022 TMRS 57,792 78,480 84,599 99,007 71023 FICA 23,499 38,260 35,860 45,215 71028 Workers Compensation 673 772 685 714 71041 Allowances 12,874 17,400 16,286 16,275 71051 Compensation Adjustment - - - 37,443 Total Personnel Services 480,473 647,051 689,954 802,962 7200 Supplies 72001 Office 10,113 7,000 8,500 9,000 72002 Postage 414 400 500 400 72004 Printing 20 400 400 2,500 72007 Wearing Apparel 281 500 500 700 72041 Educational 2,029 3,200 - 200 Total Supplies 12,857 11,500 9,900 12,800 7300 Maintenance 73041 Furniture & Fixtures 337 500 3,500 500 73046 Books 509 - 50 - Total Maintenance 846 500 3,550 500 7400 Services 74001 Communication 3,021 3,700 3,700 4,300 74021 Special Services 24,036 - 15,000 10,000 74029 Service Awards 658 500 600 - 74036 Advertising - - - 2,500 74041 Travel & Reimbursables 40,617 29,800 39,000 33,995 74042 Education & Training 6,263 8,300 10,000 11,164 74054 Council Reimbursables - 8,400 8,924 10,080 74071 Association Dues 21,623 29,565 30,400 14,931 Total Services 96,218 80,265 107,624 86,970 Total Operating 590,394 739,316 811,028 903,232 8000 Capital Outlay 80001 Furniture & Equip <$5,000 2,260 5,000 5,000 5,500 80021 Special Programs - - - 15,000 84042 Machinery & Equipment - - - 2,500 Total Capital Outlay 2,260 5,000 5,000 23,000 TOTAL DEPARTMENT $ 592,654 $ 744,316 $ 816,028 $ 926,232 121 CITY OF BAYTOWN PROGRAM SUMMARY 1030 FISCAL OPERATIONS Program Description The Fiscal Operations Department consists of Finance Administration, Accounting, Treasury, Budgeting, Cash Management, Purchasing and Utility Billing. This Department is responsible for administering the City's fiscal affairs in accordance with applicable local, state and federal guidelines. The Department manages the annual audit, annual budget and advises management on all aspects of financial planning and debt management for the City. The Department is responsible for collection and disbursement of all City funds and implementation of effective internal control systems for the City of Baytown. The Department also actively manages the City's investment portfolio in compliance with the Public Funds Investment Act (PFIA) and the adopted investment policy. Major Goals • Ensure that all financial transactions are reported timely and accurately and in compliance with General Accepted Accounting Principles along with appropriate internal controls. • Provide financial information to users in the form, frequency and timeliness needed for management decisions, managing the City's assets and planning for future financial growth. • Provide quality budget development and analysis services to foster financial accountability and responsible use of City funds. • Promote a better understanding of financial policies and procedures among internal and external customers. • Purchase quality goods and services in a timely and cost - effective manner. Improve purchasing practices within the user departments to control cost and increase efficiency of city operations. • Review and improve cash collection procedures throughout the City. • Continue to structure the City's portfolio to meet the investment strategy and cash liquidity needs. Major Objectives • Continue to develop financial policies that will provide financial stability and continuity in a changing political and economic environment. • Achieve efficiencies in accounting and reporting activities through greater use of information technology. • Continue staff professional and technical growth. • Continue to obtain the G.F.O.A. Distinguished Budget Presentation Award and the Certificate of Achievement for Excellence in Financial Reporting. • Review and refinement of investment policy to stay in compliance with PFIA. Services Provided • Financial planning and oversight of all financial applications: Municipal Court, Parks, EMS, Inspections, Utility Billing. • Check writing: payroll and accounts payable. • All City collections, deposits, investments, and cash management. • Property tax assistance — current and delinquent. • Utility billing and customer service. • Budget management and preparation. • Financial reporting and internal control. • Fixed assets tracking. • Grant assistance and reporting. • Warehouse services: supplies, materials and fleet parts. • Procurement services: purchase orders and annual contracts. • General financial support and assistance to City Manager and City Departments. Performance Measures 1. Tax collections as a % of levy 2. Annual estimated yield 3. Weighted avg. maturity of portfolio (days) 4. Invoices paid in 30 days 5. GFOA Award for Budget and CAFR 122 95% Actual Budget Estimated Projected Workload Measures 2006 -07 2007 -08 2007 -08 2008 -09 1. Investment portfolio (in millions) 129.0 125.0 170.0 170.0 2. Annual A/P checks 10,762 11,000 11,000 11,000 3. Annual purchase orders issued 5,000 5,200 5,200 6,500 4. Annual contracts 60 65 70 90 5. Active grants 30 21 21 25 Performance Measures 1. Tax collections as a % of levy 2. Annual estimated yield 3. Weighted avg. maturity of portfolio (days) 4. Invoices paid in 30 days 5. GFOA Award for Budget and CAFR 122 95% 95% 95% 95% 1.81% 5.00% 1.00% 1.00% 121 150 93 100 99% 99% 99% 99% 2 2 2 2 CITY OF BAYTOWN SERVICE LEVEL BUDGET 1030 FISCAL OPERATIONS Actual Budget Estimated Adopted Acct# Acct Description 2006 -07 2007 -08 2007 -08 2008 -09 7100 Personnel Services 71002 Regular Wages $ 858,545 $ 917,898 $ 911,065 $ 933,415 71003 Part Time Wages 2,950 - - - 71009 Overtime 8,762 14,430 11,949 12,650 71011 Extra Help/Temporary 1,823 6,750 6,961 6,750 71021 Health & Dental Insurance 117,518 135,135 135,135 116,588 71022 TMRS 133,347 146,216 146,945 159,127 71023 FICA 64,670 69,348 69,150 71,187 71028 Workers Compensation 1,571 1,389 1,217 1,356 71041 Allowances 10,281 10,800 10,800 10,800 71051 Compensation Adjustment - - - 58,764 Total Personnel Services 1,199,467 1,301,966 1,293,222 1,370,637 7200 Supplies 72001 Office 14,860 19,433 19,767 18,145 72002 Postage 6,167 7,857 7,607 8,252 72004 Printing 2,456 4,100 2,400 2,500 72041 Educational 399 1,674 2,000 1,700 Total Supplies 23,882 33,064 31,774 30,597 7300 Maintenance 73041 Furniture & Fixtures 119 600 600 - Total Maintenance 119 600 600 - 7400 Services 74001 Communication 249 - - 1,300 74021 Special Services 195,750 227,801 226,021 246,531 74022 Audits 41,192 85,811 85,811 72,000 74023 Industrial Appraisal 32,000 33,550 32,000 35,500 74036 Advertising - - - 3,000 74041 Travel & Reimbursables 8,838 17,181 13,267 19,324 74042 Education & Training 8,191 8,700 8,130 11,850 74071 Association Dues 4,315 4,925 4,020 5,250 Total Services 290,535 377,968 369,249 394,755 Total Operating 1,514,003 1,713,598 1,694,845 1,795,989 8000 Capital Outlay 80001 Furniture & Equip <$5,000 - 6,773 5,000 1,200 82011 Building & Improvements - 5,727 5,727 - Total Capital Outlay - 12,500 10,727 1,200 TOTAL DEPARTMENT $ 1,514,003 $ 1,726,098 $ 1,705,572 $ 1,797,189 123 CITY OF BAYTOWN PROGRAM SUMMARY 1060 LEGAL SERVICES Program Description The Legal Department is a service - oriented department providing counsel to the City Council, the Baytown Area Water Authority (BAWA), the Baytown Crime Control and Prevention District (BCCPD), the Baytown Fire Control, Prevention, and Emergency Medical Services District (BFCPEMSD), and the Baytown Municipal Development District (BMDD), as well as to their boards and commissions. The department also tenders legal advice to officers and employees of the City relating to their powers and duties in such capacities. Legal services provided by the department include drafting and negotiating contracts, securing pre - clearance for all municipal elections, prosecuting violations of the transportation, health and penal codes as well as the Code of Ordinances, and representing and coordinating the representation of the City in various civil matters ensuring that the rights and interests of the City are being appropriately protected and pursued. Major Goals • Provide dependable legal advice to the City Council and to the Boards of Directors of BAWA, BCCPD, BFCPEMSD, and BMDD and their boards and commissions as well as the officers and employees of the City. • Draft, review and negotiate legal instruments for City projects in order to achieve the desired project goals while ensuring that the City's interests are adequately protected. 124 • Represent the City, BAWA, BCCPD, BFCPEMSD, and BMDD in all legal proceedings in an effective, zealous manner. • Prosecute all cases filed in Municipal Court. • Remain current on all state and federal laws and regulations applicable to the City, BAWA, BCCPD, BFCPEMSD, and BMDD. • Serve on the negotiating team in the firefighter collective bargain process. Major Objectives • Legal counsel ➢ Support all legal opinions, whether written or oral, with case or statutory authority, as appropnate. ➢ Ensure that all requests for written opinions are honored in a timely manner. Legal representation Zealously represent the City, BAWA, BCCPD, BFCPEMSD, and BMDD and protect their prospective interests. Ensure court- imposed deadlines are met. ➢ Ensure that all witnesses are advised in a timely manner of trial settings. Legal documentation ➢ Ensure all contracts accomplish the intended purposes while providing sufficient protections. Maintain all written opinions issued by the department in an opinion book for future reference. CITY OF BAYTOWN SERVICE LEVEL BUDGET 1060 LEGAL SERVICES Actual Budget Estimated Adopted Acct## Acct Description 2006 -07 2007 -08 2007 -08 2008 -09 7100 Personnel Services 71002 Regular Wages 71009 Overtime 71021 Health & Dental Insurance 71022 TMRS 71023 FICA 71028 Workers Compensation 71041 Allowances 71051 Compensation Adjustment 422 Total Personnel Services 7200 Supplies 72001 Office 72002 Postage 72045 Computer Software Supply 452,339 Total Supplies 7300 Maintenance 73046 Books Total Maintenance 7400 Services 74001 Communication 74041 Travel & Reimbursables 74042 Education & Training 74071 Association Dues Total Services 7500 Sundry Charges 75051 Court Cost Total Sundry & Other Total Operating TOTAL DEPARTMENT $ 332,485 $ 343,140 $ 345,573 $ 423,339 2,647 2,955 2,955 4,658 35,555 35,555 35,555 45,231 51,791 54,492 55,127 72,473 23,853 26,027 24,885 32,152 608 440 422 576 5,400 5,400 5,400 7,800 - - - 30,699 452,339 468,009 469,917 616,928 2,880 2,980 2,700 3,200 781 775 1,000 1,300 - 899 - 500 3,661 4,654 3,700 5,000 19,894 24,583 22,500 32,415 19,894 24,583 22,500 32,415 - 1,000 1,000 1,300 3,553 7,842 7,655 18,268 1,796 3,225 3,100 7,183 1,945 2,620 2,600 3,580 7,294 14,687 14,355 30,331 5,194 7,500 5,000 7,500 5,194 7,500 5,000 7,500 488,382 519,433 515,472 692,174 $ 488,382 $ 519,433 $ 515,472 $ 692,174 125 CITY OF BAYTOWN PROGRAM SUMMARY 1070 INFORMATION TECHNOLOGY SERVICES Program Description The Information Technology Systems (ITS) Department has the responsibility of effectively administering all computerized operations throughout the City. ITS oversees the computer operations and voice - over -ip (VoIP) telephone system for all City departments and assists those departments in providing quality services to the community through the utilization of effective computer systems. This includes providing statistical reporting to the various administrative offices. In addition, ITS is involved in conducting needs analysis, problem determination and system design. Major Goals • Provide hardware and software expertise to all City departments in order to maintain a highly productive workplace. Assist in acquisition and implementation of state -of- the -art hardware and equipment. • Improve the positive working relationship with end - users in the various City departments. • Evaluate and scrutinize new computer related hardware and software purchases. • Install, verify and configure new computer resources citywide with customized configurations required by the end -users to be productive while maintaining minimum standards established for personal computer configurations. Continued expansion of the wireless and fiber network infrastructure. Analyze new software, hardware and networking technology available to assist in projecting future enhancements. Acquire and incorporate material for TV broadcast. Major Objectives • Coordinate continued installation of the wireless and fiber optic network infrastructure. • Complete rollout of Microsoft XP and MS Office 2003 on end -user desktops. • Manage end -user computer software training. • Monitor procedures and policies for computer usage and data security on all systems. • Expand VoIP operations to remote sites that can be feasibly incorporated into the system. • Expand secure remote access capability for senior administration and users requiring remote access. • Complete migration of Windows servers to virtualized platform. • Manage GPS data collection. Manage the GIS layer development and database connections as budget permits. Performance Measures 1. Response Time - 2 Hrs Actual Budget Estimated Projected Workload Measures 2006 -07 2007 -08 2007 -08 2008 -09 1. CH System Admin/Software/Programming 436 350 318 320 2. PD System Admin/Software/Programming 272 260 454 350 3. Windows System Admin/Security/Files 475 480 369 380 4. LAN/WAN/Network Calls 283 280 246 260 5. Telephone/VoIP /Cell 307 310 382 300 6. PC Hardware Calls 617 640 692 670 7. PC Software Calls 520 540 480 420 8. Web Design/Intemet 603 620 564 570 9. ID Cards 298 300 234 240 10. Information/'Training 260 240 236 240 11. Television 62 75 104 100 13. Other (scanning, CD burning, etc.) 236 220 268 250 Performance Measures 1. Response Time - 2 Hrs 97% 98% 98% 98% 2. IBM Downtime <I% <1% <1% <1% 3. WAN /Internet Downtime <1% <1% 3% <1% 4. VoIP System Downtime <1% <1% <1% <1% 5. Tasks Deadlines 98% 99% 99% 99% 6. Windows Server Downtime <1% <1% <1% <t% 126 CITY OF BAYTOWN SERVICE LEVEL BUDGET 1070 INFORMATION TECHNOLOGY SERVICES Actual Budget Estimated Adopted Acct# Acct Description 2006 -07 2007 -08 2007 -08 2008 -09 7100 Personnel Services 62,406 84,683 84,683 24,967 71002 Regular Wages $ 571,737 $ 622,408 $ 624,987 $ 609,156 71003 Part Time Wages - 15,000 11,032 16,315 71009 Overtime 26,871 23,821 23,821 26,230 71021 Health & Dental Insurance 83,425 93,611 93,611 91,474 71022 TMRS 94,154 103,766 104,671 109,905 71023 FICA 44,867 48,796 49,576 48,898 71028 Workers Compensation 1,638 1,521 1,513 1,769 71041 Allowances 20,423 23,100 23,092 25,500 71051 Compensation Adjustment - - - 32,073 Total Personnel Services 843,115 932,023 932,303 961,320 7200 Supplies 72001 Office 12,453 13,200 13,200 13,100 72002 Postage 46 170 150 150 72021 Minor Tools 1,206 1,300 1,200 1,200 Total Supplies 13,705 14,670 14,550 14,450 7300 Maintenance 73042 Machinery & Equipment 451,934 463,798 463,705 538,836 73055 Maintenance On Computers 105,003 90,500 90,500 85,300 Total Maintenance 556,937 554,298 554,205 624,136 7400 Services 74001 Communication 736 1,390 1,390 1,300 74021 Special Services 91,725 59,000 59,000 21,995 74041 Travel & Reimbursables 3,594 9,000 8,990 8,905 74042 Education & Training 10,813 26,000 23,784 31,850 Total Services 106,868 95,390 93,164 64,050 Total Operating 1,520,625 1,596,381 1,594,222 1,663,956 8000 Capital Outlay 80001 Furniture & Equip <$5,000 62,406 84,683 84,683 24,967 80021 Special Programs - - - 30,000 84041 Furniture & Fixtures - 5,850 5,850 5,850 84042 Machinery & Equipment 121,870 107,300 107,300 154,710 86011 Capital Lease Payments 57,356 32,758 32,758 19,538 Total Capital Outlay 241,632 230,591 230,591 235,065 TOTAL DEPARTMENT $ 1,762,257 $ 1,826,972 $ 1,824,813 $ 1,899,021 127 CITY OF BAYTOWN PROGRAM SUMMARY 1080 PLANNING AND DEVELOPMENT SERVICES Program Description The Planning and Development Services Department, in three divisions, leads the City's efforts in long -range and neighborhood planning; it implements the zoning and subdivision codes by providing services to developers and residents; provides annexation analysis and service plans; implements the city's community block grant program and provides building permit and inspection services. The department provides staff support to the Planning and Zoning Commission, the Community Development Block Grant Board, the Urban Review Standards Review Board, the Construction Advisory and Appeals Board and the Zoning Board of Adjustment. The Building Division gains compliance with Urban Rehabilitation Standards, implements premises standards, lodging and boardinghouse standards, gains compliance with substandard building requirements, multi - family dwellings and manufactured home park ordinances. The departments implement FEMA and other floodplain management standards and provide City Hall building maintenance. Major Goals • Create a Master Transportation Plan. • Create and propose for adoption a Unified Land Development Code. • Create procedures and criteria for establishing neighborhood planning. • Continue to work with the Community on revitalizing Baytown downtown areas. • Improve development review services in zoning, subdivision and building services. • Continue providing superior services implementing our CDBG grant. Major Objectives • Improve the coordination of all development information through a single source before presenting it to external customers. • Develop a neighborhood planning process. • Work with the community to prepare a development code to improve neighborhoods and development in Baytown. Actual Budget Estimated Projected Workload Measures 2006 -07 2007 -08 2007 -08 2008 -09 inspections) 1. Annexation service plans developed 9 7 10 10 2. Plats reviewed 57 50 56 50 3. New residential permits 344 55 288 200 4. New commercial permits 36 35 65 50 5. Sign permits and renewals (every other year) 289 5,300 3,120 315 6. Electrical permits 1,373 1,400 1,308 1,290 7. All other permits 3,627 2,500 2,454 2,400 Performance Measures 1. Zoning inspections (violations and new property site 245 225 228 240 inspections) 2. Utility availability applications 182 130 174 150 3. Average staff hours per meeting (site visits, communicating with the public, preparing staff reports, packets, obtaining 25 25 27 29 quorum) 4. Plans reviews 1,421 1,700 1,600 1,600 5. Field inspections 12,797 14,500 10,920 12,200 6. Customer service contacts (Telephone and walk -ins) 13,900 22,000 18,230 18,425 128 CITY OF BAYTOWN SERVICE LEVEL BUDGET 1080 PLANNING AND DEVELOPMENT SERVICES Actual Budget Estimated Adopted Acct# Acct Description 2006 -07 2007 -08 2007 -08 2008 -09 71UU Personnel Services 999,996 1,308,406 1,219,976 1,432,252 8000 71002 Regular Wages $ 633,251 $ 791,646 $ 782,027 $ 891,574 71003 Part Time Wages 15,052 - 1,038 - 71009 Overtime 5,562 6,346 5,714 6,357 71021 Health & Dental Insurance 108,677 134,568 134,568 130,068 71022 TMRS 99,082 126,224 128,996 152,170 71023 FICA 48,049 58,835 58,236 66,471 71028 Workers Compensation 1,905 1,505 2,189 1,738 71041 Allowances 13,174 16,200 14,722 17,100 71051 Compensation Adjustment - - - 54,538 Total Personnel Services 924,752 1,135,324 1,127,490 1,320,016 7200 Supplies 72001 Office 9,916 10,829 9,400 10,829 72002 Postage 3,031 4,300 4,000 4,300 72004 Printing 5,345 6,400 4,928 7,600 72007 Wearing Apparel 996 1,200 1,175 1,400 72016 Motor Vehicles 10,786 11,941 13,373 15,601 72021 Minor Tools 976 1,250 1,200 1,250 72041 Educational 4,058 1,980 2,371 2,050 72045 Computer Software Supply - 250 250 1,280 Total Supplies 35,108 38,150 36,697 44,310 7300 Maintenance 73041 Furniture & Fixtures 1,362 1,500 600 3,000 73043 Motor Vehicles 8,225 7,583 9,476 9,909 Total Maintenance 9,587 9,083 10,076 12,909 7400 Services 74001 Communication 4,996 6,936 6,936 8,112 74021 Special Services 5,814 90,000 13,000 15,000 74036 Advertising 713 2,000 850 3,500 74041 Travel & Reimbursables 4,963 11,460 11,460 13,252 74042 Education & Training 10,096 11,360 9,000 10,360 74071 Association Dues 3,967 4,093 4,467 4,793 Total Services 30,549 125,849 45,713 55,017 TOTAL DEPARTMENT $ 1,023,330 $ 1,331,606 $ 1,229,976 $ 1,524,252 129 Total Operating 999,996 1,308,406 1,219,976 1,432,252 8000 Capital Outlay 80001 Furniture & Equipment < $5,000 2,790 - - 1,000 80021 Special Programs - - - 75,000 82011 Building & Improvements - 7,000 - - 84041 Furniture & Fixtures - 16,200 10,000 - 84043 Motor Vehicles 20,544 - - 16,000 Total Capital Outlay 23,334 23,200 10,000 92,000 TOTAL DEPARTMENT $ 1,023,330 $ 1,331,606 $ 1,229,976 $ 1,524,252 129 CITY OF BAYTOWN PROGRAM SUMMARY 1140 HUMAN RESOURCES Program Description The Department of Human Resources is a full service department supporting a comprehensive range of personnel needs, many of which are driven by evolving State and Federal legislation. The Department performs various Human Resource functions by taking the following actions: developing and interpreting policy; acting as internal consultants to all departments on personnel related issues; maintaining employment practices consistent with applicable legislation; resolving employee concerns, grievances, and appeals; administering and resolving workers' compensation and unemployment issues and claims; providing training and development; maintaining equitable and competitive compensation practices; and managing the City's insurance programs. Administer Civil Service Rules, the Collective Bargaining Agreement and Meet and Confer. Major Goals • Develop and implement Comprehensive Performance Management and Leadership Development Program. • Contribute to the City's future planning by addressing how to develop current employees to meet the future competency requirements. • Provide Training: Teamwork/Diversity/Customer Service. • Review Health Benefits Program to determine potential cost effective measures. • Conduct annual Compensation/Benefit Study. • Conduct FLSA audit. • Develop HR Assistance Guides for supervisors. • Stay abreast of current legislation to assure legal compliance. • Provide advice and guidance to the City Managers, Directors, and Supervisors regarding the implementation of equitable policies and procedures that will benefit all City employees. • Manage and coordinate the City-Wide Safety Program. Be proactive and reduce accidents; and, therefore, reduce workers' compensation costs. • Increase recruiting, staffing, and retention programs. • Continue Collective Bargaining and Meet and Confer negotiations. Major Objectives • Assist management in determining future workforce needs. • Provide management and employees with training opportunities to increase skill levels for improved job performance and career advancement. • Understand, value, and promote diversity. • Provide Leadership Training to all supervisors within three years. Performance Measures 1. Total positions Filled/Hired/Prom/Transfers 229 Actual Budget Estimated Projected Workload Measures 2006 -07 2007 -08 2007 -08 2008 -09 1. Positions Posted 105 148 130 125 2. Application/Resumes Processed 2,625 3,996 2,870 3,000 3. Jobs Evaluated 28 30 26 28 4. Training Hours Completed 348 214 360 385 5. Worker's Comp Cases Processed 74 70 75 75 6. Liability Claims 34 50 50 50 Performance Measures 1. Total positions Filled/Hired/Prom/Transfers 229 200 264 230 2. Drug Screens/Physicals 675 525 776 725 3. Employees in orientation 87 110 150 150 4. Terminations — full time 97 95 96 95 5. Individuals received training 2,236 1,957 2,505 2,530 130 CITY OF BAYTOWN SERVICE LEVEL BUDGET 1140 HUMAN RESOURCES Actual Budget Estimated Adopted Acctii Acct Description 2006 -07 2007 -08 2007 -08 2008 -09 7100 Personnel Services 71002 Regular Wages 71009 Overtime 71011 Extra Help/Temporary 71021 Health & Dental Insurance 71022 TMRS 71023 FICA 71028 Workers Compensation 71041 Allowances 71043 Employee Incentives 71051 Compensation Adjustment 629 Total Personnel Services 7200 Supplies 72001 Office 72002 Postage 72041 Educational - Total Supplies 7300 Maintenance 73042 Machinery & Equipment 603,928 Total Maintenance 7400 Services 74001 Communication 74021 Special Services 74036 Advertising 74041 Travel & Reimbursables 74042 Education & Training 74071 Association Dues Total Services 7500 Sundry Charges 75061 Medical - Preemployment 75062 Medical - Promotions 75064 Medical Services Total Sundry & Other Total Operating 8000 Capital Outlay 80001 Furniture & Equipment < $5,000 84042 Furniture & Fixtures Total Capital Outlay $ 435,700 $ 448,115 $ 425,012 $ 462,841 528 500 500 494 10,539 12,600 12,600 1,400 42,115 47,369 47,369 52,770 67,760 71,067 71,067 76,853 32,518 35,078 32,007 35,985 806 725 629 723 9,300 9,300 9,614 9,300 - - 5,130 8,800 - - - 13,894 599,266 624,754 603,928 663,060 7,325 7,000 7,000 7,000 2,350 3,300 3,300 3,300 45,774 52,139 52,000 55,100 55,449 62,439 62,300 65,400 990 1,000 5,400 1,000 990 1,000 5,400 1,000 511 780 780 1,900 57,326 62,200 57,500 73,100 19,197 25,000 25,000 31,800 6,350 5,425 4,100 4,500 4,076 6,000 8,800 5,000 4,085 4,000 4,000 4,000 91,545 103,405 100,180 120,300 29,999 32,528 39,000 38,300 3,740 4,500 2,500 4,500 68,569 72,632 69,700 70,300 102,308 109,660 111,200 113,100 849,558 901,258 883,008 962,860 1,920 23,000 - 23,000 1,920 TOTAL DEPARTMENT $ 849,558 $ 901,258 $ 906,008 $ 964,780 131 132 CITY OF BAYTOWN PROGRAM SUMMARY 1170 CITY CLERK Program Description The City Clerk Department maintains records of council, administers elections, assists citizens and departments in search for information, responds to requests for public information, issues various permits and serves as records manager in accordance with State law. The office supervises the preparation of posting of public meeting agendas, compilation and distribution of the informational packet for various meetings. The City Clerk's Office also serves as the Municipal Information Office for the City. News releases are prepared, posted to the City's website and forwarded to news outlets. The Office assists in responding to inquiries from news outlets. Requests for annexation are delivered to the office and the schedule of annexation is administered through the City Clerk's Office. The department also maintains a vital statistics division and operates a municipal court and marshal division in accordance with City Charter and State laws. &S.. • Provide a fair, impartial system for timely adjudication of misdemeanor offenses within the jurisdiction of the Baytown Municipal Court. • Increase program productivity by effectively serving outstanding warrants through innovative measures. • Restructure and maintain records management program to include a new filing system; an efficient use of space, and the destruction and retrieval of records. • Migrate paper systems to electronic formats for quick information processing, data retrieval and statistical reporting. • Promote employee training and certifications. Major Objectives • Develop schedules for May and November elections. • Provide cross training for efficiency and productivity. • Update website pages with current forms, processes and information. a�or a s • Utilize electronic agenda/minute software for all • Review and update departmental procedures to 2. maximize resources and promote efficient operations. 100% meeting types and expand its use to include data • Plan and schedule municipal elections for council Notices to Judges to hold election/election storage/retrieval. 100% 100% 100% members and possible bond election. • Completet C Complete two Citywide record destructions. • Improve the Public Information Requests Process. • Explore uses for the document routing software to Process Public Information requests within promote efficiency. time required by law. 100% Actual Budget Estimated Projected Workload Measures 2006 -07 2007 -08 2007 -08 2008 -09 1. Agenda, City Council, others 229 450 200 200 2. Ordinances/Resolutions indexed 105 500 432 450 3. Public Information requests 438 480 450 460 4. Administer City elections 2 1 2 2 5. Permits issued 230 130 385 400 6. License /title City vehicles 94 110 75 90 7. Tickets filed 17,123 14,500 21,000 24,000 8. Birth/death certificates filed 3,295 2,580 3,400 3,600 9. Warrants issued 8,824 8,500 9,400 10,000 10. Marshal contacts 4,665 20,000 5,500 6,000 Performance Measures 1. Minutes processed before Council Meeting 100% 100% 100% 100% 2. Update Board/Committee after Council Mtgs 100% 100% 100% 100% 3. Notices to Judges to hold election/election 100% 100% 100% 100% school one week after filing. 4. Process Public Information requests within time required by law. 100% 100% 100% 100% 5. 200 contacts per Officer per month 100% 100% 100% 100% 6. Process birth/death certificates within one week of receipt 100% 100% 100% 100% 7. Process special ticket payments within 24 hrs. 100% 100% 100% 100% 133 CITY OF BAYTOWN SERVICE LEVEL BUDGET 1170 CITY CLERK Actual Budget Estimated Adopted Acct# Acct Description 2006 -07 2007 -08 2007 -08 2008 -09 71UU Personnel Services 71002 Regular Wages $ 659,064 $ 718,477 $ 694,713 $ 747,520 71003 Part Time Wages 45,022 46,175 30,852 12,326 71009 Overtime 43,273 63,862 56,115 65,351 71010 Election Worker - 26,500 26,500 26,500 71011 Extra Help/Temporary 5,342 - - - 71021 Health & Dental Insurance 94,279 104,413 107,943 114,090 71022 TMRS 107,840 122,686 122,810 136,678 71023 FICA 55,276 61,164 57,532 61,011 71028 Workers Compensation 2,525 3,103 2,517 3,248 71041 Allowances 8,862 9,000 8,318 9,000 71051 Compensation Adjustment - - - 41,873 Total Personnel Services 1,021,483 1,155,380 1,107,300 1,217,597 7200 Supplies 72001 Office 20,583 30,272 30,000 32,446 72002 Postage 25,334 26,075 26,200 26,900 72004 Printing 13,123 12,950 17,000 12,950 72007 Wearing Apparel 2,134 2,100 2,390 2,100 72016 Motor Vehicles 5,188 6,000 7,000 8,800 72026 Cleaning & Janitorial 719 1,500 1,400 1,500 72041 Educational 798 1,810 1,600 1,800 72061 Meeting Supplies 978 1,000 1,000 1,000 Total Supplies 68,857 81,707 86,590 87,496 7300 Maintenance 73011 Buildings 1,749 2,300 8,900 5,300 73027 Heating & Cooling System 4,155 6,500 6,300 6,500 73041 Furniture & Fixtures 3,727 37,876 37,800 4,800 73042 Machinery & Equipment 1,680 2,000 1,900 2,000 73043 Motor Vehicles 1,344 2,000 2,100 2,400 73046 Books 4,664 6,000 7,900 8,000 Total Maintenance 17,319 56,676 64,900 29,000 7400 Services 74001 Communication 1,411 2,484 2,484 2,575 74002 Electric Service 45,325 70,510 70,300 70,510 74011 Equipment Rental 10,356 37,456 35,000 36,000 74021 Special Services 74,088 105,294 101,100 71,494 74026 Janitorial Services 6,088 6,300 6,300 6,500 74036 Advertising 29,242 38,000 38,000 26,000 74041 Travel & Reimbursables 6,597 11,775 10,775 12,075 74042 Education & Training 2,243 4,650 4,400 5,650 74051 Rents 6,030 6,633 6,633 7,600 74071 Association Dues 2,716 4,960 4,215 4,885 Total Services 184,096 288,062 279,207 243,289 134 CITY OF BAYTOWN SERVICE LEVEL BUDGET 1170 CITY CLERK Actual Budget Estimated Adopted 4cct# Acct Description 2006 -07 2007 -08 2007 -08 2008 -09 7500 Sundry Charges 75051 Court Cost Total Sundry & Other Total Operating 8000 Capital Outlay 80001 Furniture & Equip <$5,000 84042 Machinery & Equipment 84047 Computer Software Total Capital Outlay 9000 Other Financing Uses 91201 To Municipal Court Security Total Other Financing Uses 9900 Contingencies /Other 99001 Contingencies Total Contingencies TOTAL DEPARTMENT 8,135 12,500 12,400 12,500 8,135 12,500 12,400 12,500 1,299,890 1,594,325 1,550,397 1,589,882 529 7,000 7,200 4,500 9,670 - - - - 7,250 7,250 - 10,199 14,250 14,450 4,500 2,593 52,235 43,450 75,122 2,593 52,235 43,450 75,122 4,000 - 60,000 4,000 - 60,000 $ 1,312,682 $ 1,664,810 $ 1,608,297 $ 1,729,504 135 136 CITY OF BAYTOWN SERVICE LEVEL BUDGET 1180 CITY FACILITIES This cost center provides funding to maintain City Hall. This budget includes utilities, rentals and equipment shared by all departments located in City Hall. Actual Budget Estimated Adopted Acct# Acct Description 2006 -07 2007 -08 2007 -08 2008 -09 711111 Yersonnet services 71002 Regular Wages $ - $ - $ - $ 29,063 71021 Health & Dental Insurance - - - 5,654 71022 TMRS - - - 4,833 71023 FICA - - - 2,223 71028 Workers Compensation - - - 35 Total Personnel Services - - - 41,808 7200 Supplies 72001 Office 9,895 10,500 10,000 11,050 72002 Postage 982 982 1,006 1,006 72016 Motor Vehicles - - - 4,900 72021 Minor Toois - - - 2,500 72026 Cleaning & Janitorial 5,590 5,244 5,200 5,400 Total Supplies 16,467 16,726 16,206 24,856 7300 Maintenance 73011 Buildings 25,907 18,500 18,500 18,500 73027 Heating & Cooling System 13,805 17,000 17,000 17,000 73042 Machinery & Equipment 420 545 4,500 3,500 Total Maintenance 40,132 36,045 40,000 39,600 7400 Services 74001 Communication - - - 1,161 74002 Electric Service 107,548 88,000 90,000 92,400 74004 Water & Sewer 327,504 327,504 327,504 327,504 74005 Natural Gas 23,570 36,810 36,800 38,600 74011 Equipment Rental 37,977 36,718 36,700 37,100 74026 Janitorial Services 16,718 20,196 20,700 21,200 74051 Rents - - - - Total Services 513,317 509,228 511,704 517,965 8000 Capital Outlay 80001 Furniture & Equip x$5,000 - - - 17,210 84042 Machinery & Equipment - 205,000 205,000 - 84043 Motor Vehicles - - - 33,000 Total Capital Outlay - 205,000 205,000 50,210 Total Operating 569,916 766,999 772,910 674,439 TOTAL DEPARTMENT $ 569,916 $ 766,999 $ 772,910 $ 674,439 137 CITY OF BAYTOWN SERVICE LEVEL BUDGET 1190 GENERAL OVERHEAD General overhead includes expenditures that are not directly associated with any other department within the General Fund. The major components are insurance, street lighting, funding for the merit pay plan, special programs and contingencies. Actual Budget Estimated Adopted Acct# Acct Description 2006 -07 2007 -08 2007 -08 2008 -09 7100 Personnel Services 71051 Compensation Adjustment $ - $ - $ - $ 25,000 71052 Salary Savings - (500,000) - (500,000) 71081 Retired Employee Benefits 1,109,575 1,237,989 1,200,000 1,224,000 Total Personnel Services 1,109,575 737,989 1,200,000 749,000 7200 Supplies 72001 Office 2,194 5,800 3,500 3,500 72002 Postage 500 500 500 500 72004 Printing 2,284 11,546 11,500 6,000 72007 Wearing Apparel - - 125 - 72016 Motor Vehicles - - - 220,000 72041 Education - 2,500 2,500 - Total Supplies 4,978 20,346 18,125 230,000 7400 Services 74001 Communication 250,151 309,000 309,000 295,000 74003 Street Lighting 865,447 885,668 773,716 950,000 74007 TWC Claims Paid 20,916 55,000 45,000 55,000 74021 Special Services 107,000 331,000 331,000 6,000 74029 Service Awards 40,856 45,200 42,000 46,200 74041 Travel & Reimbursables 690 3,500 3,500 3,500 74042 Education & Training - 1,500 1,500 1,500 74061 Demolition Of Structures 20,000 20,000 20,000 - 74071 Association Dues - 900 900 900 74210 General Liability Insurance 20,567 33,683 24,148 24,872 74211 K -9 Insurance - 2,290 2,066 2,128 74220 Errors & Omissions 27,166 47,978 34,088 35,366 74230 Law Enforcement Liability 31,083 50,021 33,771 34,780 74240 Auto Liability 45,866 80,802 54,090 61,122 74241 Auto Collision 24,217 30,717 49,464 55,894 74242 Auto Catastrophic 2,037 2,506 2,431 2,504 74271 Mobile Equipment 5,396 6,880 6,461 6,783 74272 Real & Personal Property 46,883 60,509 63,685 66,869 74277 Flood Insurance 11,102 2,213 1,334 1,703 74280 Bonds 1,072 5,141 3,080 522 74281 Employee Fraud - - - 2,082 74295 Deductibles 98,208 106,145 95,000 108,268 Total Services 1,618,657 2,080,653 1,896,234 1,760,993 Total Operating 2,733,210 2,838,988 3,114,359 2,739,993 138 CITY OF BAYTOWN SERVICE LEVEL BUDGET 1190 GENERAL OVERHEAD Actual Budget Estimated Adopted kcct# Acct Description 2006 -07 2007 -08 2007 -08 2008 -09 8000 Capital Outlay 80001 Furniture & Equipment < $5,000 80021 Special Programs 81011 Signs 82011 Building & Improvements 84047 Computer Software Total Capital Outlay 4,045 - - - - - - 150,000 - 10,000 10,000 10,000 - 50,000 55,000 50,000 9,375 25,000 25,000 - 13,420 85,000 90,000 210,000 9000 Other Financing Uses 91351 To Capital Improvement Program 45,000 - - - Total Other Financing Uses 45,000 - - - 9900 Contingencies /Other 99001 Contingencies 99002 Unforeseen/New Initiatives Total Contingencies TOTAL DEPARTMENT - 40,000 40,000 40,000 - 44,393 44,393 300,000 - 84,393 84,393 340,000 $ 2,791,630 $ 3,008,381 $ 3,288,752 $ 3,289,993 139 CITY OF BAYTOWN PROGRAM SUMMARY 2000 POLICE Program Description The Police Department is divided into three (3) Bureaus, all of which are under the Office of the Chief of Police. The bureaus are the Patrol Bureau, the Support Bureau, and the Community Services Bureau. The Patrol Bureau is the central provider of basic police support for the City of Baytown. It is the largest and most vital bureau in the Police Department and provides initial response to all calls for police services in Baytown. The Support Bureau is responsible for all support functions of the Police Department which are the Investigations Division, the Jail Division, and the Support Services Division. The Investigations Division consists of the Criminal Investigations Unit (CIU), the Special Operations Unit (Narcotics and pro- active enforcement), the Internal Affairs Unit, and the Crime Scene Unit. The Jail Division houses, detains and supervises all persons who have been arrested for criminal offenses in the city. The Support Services Division oversees Police Records, the Evidence & Property Room, the Vehicle Maintenance Garage, Facilities Management, and Budget & Purchasing. The Community Services Bureau serves as a conduit between the Police Department and the Public and is responsible for police training. Programs in the Community Services Bureau include Crime Prevention, DARE, Crime Stoppers, Neighborhood Watch Programs, Civilian Police Academy and the Baytown Police Academy. Major Goals • Always striving to enhance good public relations by exhibiting the heart of a servant to the public whom we have sworn "To Serve and protect'. • Protect lives and property of all citizens equally, with our own lives if necessary, until justice prevails. • Patrol the City with a positive attitude and a determined focus toward deterring and detecting crimes, and apprehending those who commit those crimes. • Respond appropriately and professionally to all calls for police services. • Provide quality written reports and records of all incidents investigated. • Implement policies and initiatives as directed by the Chief of Police. • Improve on career development and the quality of police supervision. 140 • Reduction of crime through community involvement. • Reduction of the fear of crime, assisted by all officers in the Department. • Solicitation of information and ideas from the public. • Involvement of the Police in community functions. • Improvement of the Department image in the community. • Improvement of Baytown Crime Stoppers as well as the Campus Crime Stoppers programs. • Increase programs in concert with the Citizens Police Academy Alumni. • Conduct thorough follow up criminal investigations to enhance the certainty of successful prosecutions and to raise awareness among the criminal element that crime will never be tolerated here and such acts will result in swift apprehension and vigorous prosecution. • Provide a more secure environment for the Citizens of Baytown and to enhance the quality of life in our City. • Thoroughly investigate all complaints against Department personnel in a timely manner. • Increase efficiency in the jail relating to in- processing and releases of persons and their property. • Increased enforcement of commercial vehicles through the DOT/Traffic Enforcement Unit. Major Objectives • Reduce complaints against officers by investigating and resolving the problems, thus increasing professionalism. • Eliminate all errors in booking and other record keeping relating to jail records. • Eliminate backlog of inactive reports awaiting microfilm. • Provide adequate security on case files to ensure the integrity of the records management system. • Provide additional cross training for personnel. • Reduce crime in Baytown to the lowest possible level. • Detect and apprehend all criminals in Baytown. • Reduce property damage, personal injury and deaths to minimum levels. • Provide competent and thorough police investigations and reports. • Present a favorable image to all citizens. • Conduct legal research and legal advice to reduce civil litigation against the Department and the City of Baytown. • Continue to update and improve community education/ enforcement projects. 2000 POLICE • Continue to move forward with technology which assists in processing, identifying and accessing criminal information. • Update telephone communications with the public. • Develop a higher degree of expertise of Detectives in the investigation of criminal offenses through updated and advanced training. • Emphasize and encourage better and more thorough crime scene investigation and physical evidence collection to facilitate identifying the actor or what actually occurred. • Utilize and be receptive to new techniques and methods of investigations by encouraging innovative and proactive thinking of the investigators. • Interface with the community and encourage the various community organizations to participate in the effort against criminal activity. • Increase the pressure on the narcotics user, seller and distributor through proactive enforcement and prosecution. • Deny the "profitability" of dealing in narcotics by developing and pursuing financial disruption investigations and interdiction efforts. • Develop a working relationship with the existing youth gangs that would complement the efforts of various groups yet insure they understand that we will actively prosecute any criminal activity. • Address the cause and effect issues that may encourage, promote or provide an environment for criminal activity. Performance Measures 1. Citations Issued Actual Budget Estimated Projected Workload Measures 2006 -07 2007 -08 2007 -08 2008 -09 1. Calls for Service 59,259 59,200 53,354 58,900 2. Offense Reports Written 13,341 13,500 12,908 13,200 3. Prisoners Processed 5,823 6,500 6,020 6,100 4. AFIS Completed 2,422 2,100 2,374 2,450 5. To -Be Warrants Filed 382 350 308 400 6. Commitments Filed 1,838 100 1,916 1,900 7. New officers Trained 13 11 19 10 8. Accident Reports 2,526 2,500 2,538 2,550 9. Total IA Complaints 37 66 32 40 10. Offenses Cleared 9,080 8,700 8,958 9,100 11. UCR Crimes 4,708 4,800 4,654 4,750 12. Cases Inactivated 3,299 3,200 2,982 3,200 13. Cases Unfounded 52 50 36 50 14. Cases Reported in the Period Added to Detective Queue for Follow -up 809 1,100 866 900 15. Public Information Requests 8,584 8,800 8,414 8,600 Performance Measures 1. Citations Issued 10,862 10,500 13,108 15,700 2. County/Felony Charges 2,197 2,200 2,068 2,300 3. Number Violent Crimes 345 320 320 340 4. Prisoners Released 5,543 6,100 5,722 6,000 5. Reports Disseminated 3,719 3,800 3,394 3,700 6. Secondary Employees Applications 83 75 105 130 141 CITY OF BAYTOWN SERVICE LEVEL BUDGET 2000 POLICE Actual Budget Estimated Adopted Acct# Acct Description 2006 -07 2007 -08 2007 -08 2008 -09 7100 Personnel Services 71002 Regular Wages $ 8,240,573 $ 8,834,483 $ 8,783,778 $ 8,997,881 71003 Part Time Wages 6,832 - 24,010 13,500 71009 Overtime 314,574 313,993 287,798 362,570 71011 Extra Help/Temporary 31,118 - 28,775 31,200 71021 Health & Dental Insurance 1,219,183 1,287,781 1,287,781 1,288,290 71022 TMRS 1,303,442 1,420,637 1,429,983 1,557,092 71023 FICA 623,054 667,977 664,121 687,739 71028 Workers Compensation 159,698 99,800 103,295 114,594 71041 Allowances 15,300 15,300 5,753 2,700 71051 Compensation Adjustment - - - 534,212 71091 Personnel Services Reimbursed (6,288) - - - Total Personnel Services 11,907,486 12,639,971 12,615,294 13,589,778 7200 Supplies 72001 Office 28,640 29,406 28,250 29,944 72002 Postage 5,915 8,350 8,750 7,600 72004 Printing 7,051 7,198 7,000 6,698 72005 Animal Feed 623 1,200 1,200 1,700 72006 Clothing Allowance 18,880 22,200 22,200 21,600 72007 Wearing Apparel 70,378 79,669 80,640 91,650 72016 Motor Vehicle 351,190 392,580 466,500 523,181 72021 Minor Tools 1 1,089 23,485 19,760 20,164 72026 Cleaning & Janitorial 10,786 13,317 12,980 13,380 72032 Medical 327 560 760 970 72036 Identification 14,525 16,865 17,344 22,395 72041 Educational 30,322 37,903 40,046 63,127 72061 Meeting Supplies 9,611 10,000 9,500 10,000 Total Supplies 559,337 642,733 714,930 812,409 7300 Maintenance 73001 Land 18,118 13,079 13,450 8,907 73011 Buildings 32,316 31,160 36,000 43,900 73027 Heating & Cooling System 22,364 20,000 20,800 21,000 73041 Furniture & Fixtures 14,016 21,410 20,210 27,662 73042 Machinery & Equipment 37,673 27,593 25,237 25,988 73043 Motor Vehicles 178,210 167,150 196,650 178,500 73046 Books 1,945 4,075 3,741 1,929 73053 Vehicle Repair- Collision 405 9,000 11,000 9,000 Total Maintenance 305,047 293,467 327,088 316,886 7400 Services 74001 Communication 20,097 23,218 23,218 38,417 74002 Electric Service 167,247 169,731 166,402 170,097 142 CITY OF BAYTOWN SERVICE LEVEL BUDGET 2000 POLICE Actual Budget Estimated Adopted Acct# Acct Description 2006 -07 2007 -08 2007 -08 2008 -09 74005 Natural Gas 74011 Equipment Rental 74021 Special Services 74026 Janitorial Services 74031 Wrecker Service 74036 Advertising 74041 Travel & Reimbursables 74042 Education & Training 74045 In -State Investigative Travel 74047 Support Of Prisoners 74071 Association Dues 74082 Confidential Total Services 7500 Sundry Charges 75061 Medical - Preemployment 75064 Medical Services Total Sundry Charges Total Operating 8000 Capital Outlay 3,887 6,301 6,500 6,854 21,861 22,355 21,855 23,280 8,663 19,082 14,050 18,582 14,876 15,834 17,700 16,802 8,647 7,500 7,500 7,500 30 1,250 1,000 1,500 21,875 27,382 27,444 37,631 40,358 60,935 57,674 68,780 1,718 2,954 2,000 4,276 52,986 61,362 60,000 62,562 4,163 6,475 5,806 5,875 6,846 15,600 15,600 20,000 373,254 439,979 426,749 482,156 4,630 5,700 5,700 3,900 4,820 7,000 6,000 7,000 9,450 12,700 11,700 10,900 13,154,574 14,028,850 14,095,761 15,212,129 80001 Furniture & Equip <$5,000 15,346 - - 1,800 84042 Machinery & Equipment 33,917 37,000 52,067 114,100 84043 Motor Vehicles 319,552 316,411 320,529 322,190 84045 Radio & Testing Equipment - - - 19,730 Total Capital Outlay 368,815 353,411 372,596 457,820 9000 Other Financing Uses 91210 To Hazmat/Homeland Security 303 - - - 91226 To Miscellaneous Police 10,732 11,440 11,440 11,440 91228 To Police Academy 7,510 9,437 - 32,775 91351 To Capital Improvement Program 17,716 - - - Total Other Financing Uses 36,261 20,877 11,440 44,215 TOTAL DEPARTMENT $ 13,559,650 $ 14,403,138 $ 14,479,797 $ 15,714,164 143 CITY OF BAYTOWN PROGRAM SUMMARY 2020 FIRE Program Description The Baytown Fire Department is an all- hazard risk management agency that consists of four major divisions: Administrative /Support, Operations, Prevention, and Training/Homeland Security. The Administrative/Support Services Division is responsible for organizing and directing the activities of the Baytown Fire Department. The Division provides strategic leadership and administrative support to the Department and ensures the citizens of Baytown receive effective fire and emergency service delivery. The Division provides training, maintenance, clerical, technical and managerial support for all employees, functions and programs. The primary goal of the Operations Division of the Baytown Fire Department is to provide a range of high quality programs and services designed to protect the lives, property and environment of the citizens, business community and visitors within the City of Baytown from adverse effects due to fires, emergency medical incidents, natural or man -made disasters, and other dangerous conditions. The services include fire suppression, emergency medical rescues, hazardous materials incidents and other emergency responses. The Fire Prevention Division is primarily responsible for community risk reduction. The Division delivers public education, fire investigations, code inspections of public and mercantile buildings, plans review, and code enforcement. The Division provides significant interface with other city, county, and govermnental agencies. The Training/Homeland Security Division has the primary responsibility for critical issues dealing with terrorism, both domestic and foreign and interfaces with Federal, State, County and industrial leaders throughout the City of Baytown area to assess current threats and to stay apprised of Homeland Security issues. Special Services include the management of our Regional Hazardous Materials Program as well as confined space, high angle, water rescue and the EMS First Responder Program. The Division is responsible for the development and management of all training needs and works closely with all other divisions to ensure we meet the departmental training needs. KE Major Goals • Prevent all fire deaths. • Prevent property losses from fire. • Prevent death from sudden cardiac arrest. • Prevent death from medical emergencies. • Prevent damage to the environment. • Prevent damage from natural disasters. • Prevent damage from man -made disasters. • Prevent negative economic community impact. • Prevent acts of terrorism within the community. Major Objectives • Involve all personnel in all aspects of life and fire safety at their locations. • Involve the community in neighborhood targeted life and fire safety programs. • Establish manageable performance based accountability systems at all levels of the department. • Provide manageable emergency response based on national standards of care. • Provide cost efficient and effective service based on NFPA 1710, ISO, and community expectations. • Aggressively deliver community risk reduction life and fire safety education to the community. • Aggressively work to prevent hazardous conditions. • Consistently respond promptly to all requests for emergency services. • Consistently ensure our actions are safe, professional, efficient, and effective. • Actively coordinate our service with other agencies in the region. • Actively seek to provide other community services within the scope of our mission. • Provide WMD /CBRNE/HazMat services to the community and region. • Obtain International Accreditation for the Department. • Obtain an ISO rating of 1 for the Department. 020 FIR Performance Measures 1. One minute (60 seconds) for turnout time 90 %. Actual Budget Estimated Projected Workload Measures 2006 -07 2007 -08 2007 -08 2008 -09 1. Fire Responses 1,732 1,900 1,726 1,800 2. Medical Responses 3,082 3,220 3,216 3,220 3. HazMat/WMD Responses 342 325 278 325 4. Continuing Education (hours) 9,121 10,157 10,002 10,157 5. Plans Reviews 235 150 200 200 6. Code Inspections 1,015 750 750 800 7. Public Education Programs Adults 2,109 1,000 1,000 1,000 70% Children 4,000 200 500 Performance Measures 1. One minute (60 seconds) for turnout time 90 %. 60% 100% 60% 60% 2. Four minutes (240 seconds) or less for the 64 80 60 60 9. travel time of the first arriving engine company 40% 50% 32% 40% 10. for a fire. 10 15 8 12 3. Eight minutes (480 seconds) or less for the 100% 100% 100% 100% travel time of a full first alarm assignment for a 44% 48% 44% 45% fire. 4. Four minutes (240 seconds) or less for the arrival of a first responder at an emergency 64.5% 70% 66% 70% medical incident. 5. Civilian Injuries 5 9 2 5 6. Loss to Total Value Ratio 6.92% 15% 10.9% 12% 7. Civilian Fire Deaths 1 0 0 0 8. Investigations 64 80 60 60 9. Commercial Fires with Loss > $75,000 1 2 2 3 10. Residential Fires with a Loss > $25,000 10 15 8 12 11. Operate within budget constraints 100% 100% 100% 100% 145 CITY OF BAYTOWN SERVICE LEVEL BUDGET 2020 FIRE Actual Budget Estimated Adopted Acct# Acct Description 2006 -07 2007 -08 2007 -08 2008 -09 7100 Personnel Services 71002 Regular Wages $ 4,795,613 $ 5,312,037 $ 5,227,361 $ 6,003,103 71003 Part Time Wages - 4,221 4,221 3,900 71009 Overtime 297,772 328,972 327,438 340,530 71021 Health & Dental Insurance 702,765 726,193 726,193 804,029 71022 TMRS 776,331 878,124 878,124 1,059,237 71023 FICA 371,614 414,640 410,049 467,858 71028 Workers Compensation 75,828 55,684 57,945 84,253 71041 Allowances 15,289 25,154 25,249 25,800 71051 Compensation Adjustment - - - 22,762 Total Personnel Services 7,035,212 7,745,025 7,656,580 8,811,472 7200 Supplies 72001 Office 7,249 7,100 7,159 7,100 72002 Postage 1,220 800 610 800 72004 Printing 267 1,000 500 1,000 72006 Clothing Allowance 3,522 3,840 3,840 3,840 72007 Wearing Apparel 77,963 84,063 83,508 123,926 72016 Motor Vehicle 76,014 76,950 79,868 111,825 72021 Minor Tools 10,321 10,475 12,237 12,475 72026 Cleaning & Janitorial 6,723 6,098 7,200 7,898 72031 Chemical 3,453 5,000 4,967 5,000 72032 Medical 2,999 3,038 3,000 3,038 72036 Identification 501 1,200 750 1,200 72041 Educational 19,684 23,117 21,741 22,117 72045 Computer Software Supply 1,225 - - - Total Supplies 211,141 222,681 225,380 300,219 7300 Maintenance 73001 Land 3,512 5,068 4,896 5,821 73011 Buildings 17,873 18,837 25,507 24,702 73027 Heating & Cooling System 4,541 6,750 5,578 6,750 73041 Furniture & Fixtures 1,710 2,000 1,705 2,000 73042 Machinery & Equipment 21,386 28,924 28,468 27,890 73043 Motor Vehicles 188,458 145,494 143,786 144,188 73045 Radio & Testing Equipment 2,096 2,000 1,825 2,000 Total Maintenance 239,576 209,073 211,765 213,351 7400 Services 74001 Communication 6,630 8,788 8,788 10,745 74002 Electric Service 57,925 53,530 52,492 53,530 74005 Natural Gas 10,894 14,271 22,385 22,400 74011 Equipment Rental 3,848 5,200 5,135 4,000 74021 Special Services 7,278 3,160 2,622 1,985 74026 Janitorial Services 5,893 5,074 5,316 5,282 74041 Travel & Reimbursables 24,594 32,057 31,144 32,272 74042 Education & Training 21,099 37,804 36,857 35,304 146 CITY OF BAYTOWN SERVICE LEVEL BUDGET 2020 FIRE Actual Budget Estimated Adopted 1Acct# Acct Description 2006 -07 2007 -08 2007 -08 2008 -04 74051 Rents 2,475 4,420 4,399 - 74071 Association Dues 3,710 4,219 4,326 4,219 Total Services 144,346 168,523 173,464 169,737 7500 Sundry Charges 75001 Contributions 1,044 540 504 504 Total Sundry Charges 1,044 540 504 504 Total Operating 7,631,319 8,345,842 8,267,693 9,495,283 8000 Capital Outlay 80001 Furniture & Equip <$5,000 38,490 44,165 56,675 42,770 82011 Building & Improvements 678 65,800 65,800 17,500 83027 Heating & Cooling System - 7,000 6,999 7,000 84041 Furniture & Fixtures - 7,300 7,289 7,300 84042 Machinery & Equipment 57,989 216,149 211,139 239,102 84043 Motor Vehicles 24,595 28,000 27,429 164,300 84045 Radio & Testing Equipment 703 42,805 42,799 24,648 84061 Other Equipment - 6,700 6,601 138,701 86011 Capital Lease Payments 211,714 208,532 208,531 140,762 Total Capital Outlay 334,169 626,451 633,262 782,083 TOTAL DEPARTMENT $ 7,965,488 $ 8,972,293 $ 8,900,955 $ 10,277,366 147 148 CITY OF BAYTOWN PROGRAM SUMMARY 2030 EMERGENCY MANAGEMENT Program Description The Emergency Management Division has been moved from the Emergency Management Fund into the General Fund. The Emergency Management Division and the Public Safety Communications Division are in the Emergency Management Department. The Public Safety division is a consolidated communications center responsible for dispatching critical services provided by the City of Baytown. The Division serves as the critical interface between the public and all emergency services (i.e., Police, Fire and EMS). Calls for service for Animal Control, Public Works and Traffic Control are processed and dispatched by the Division. The Division coordinates City response to major incidents and disasters. The Radio Shop is part of the Public Safety Communications Division. This operation is responsible for the acquisition, installation and maintenance of all communications equipment for the City, CCPD and FCPEMSD. Major Goals • Improve the productivity and efficiency of the Communications Division's customer service. • Improve the delivery of customer service to all internal and external customers. • Improve productivity and efficiency of the operation. • Maintain correct inventory of all radio equipment. • Provide support for the Trunking Radio System. Major Objectives • Improve customer service systems for internal and external customers. • Create methods to improve dispatch services' efficiency. • Improve customer service for internal and external customers. • Perform preventive maintenance on all radios and system equipment. * Animal Control Services began receiving and dispatching their own calls during normal business hours in October 2007; hence, the reduction in activity for Communications staff. 149 Actual Budget Estimated Projected Workload Measures 2006 -07 2007 -08 2007 -08 2008 -09 1. Police Calls for Service 53,076 52,705 56,988 57,000 2. Fire Calls for Service 1,907 1,800 1,902 1,900 3. EMS/Fire Medical Calls for Service 3,103 4,536 3,555 3,600 4. EMS Medical Calls for Service 5,009 3,347 5,118 5,200 5. Animal Control Calls for Service 4,457* 5,283 1,137* 1,150 6. Public Works Calls for Service 1,324 1,735 1,164 1,200 7. Service Work Orders at Radio Shop 1,017 1,300 1,287 1,300 * Animal Control Services began receiving and dispatching their own calls during normal business hours in October 2007; hence, the reduction in activity for Communications staff. 149 CITY OF BAYTOWN SERVICE LEVEL BUDGET 2030 EMERGENCY MANAGEMENT Actual Budget Estimated Adopted kcct## Acct Description 2006 -07 2007 -08 2007 -08 2008 -09 7100 Personnel Services 71002 Regular Wages 71003 Part Time Wages 71009 Overtime 71021 Health & Dental Insurance 71022 TMRS 71023 FICA 71028 Workers Compensation 71041 Allowances 71051 Compensation Adjustment 2,370 Total Personnel Services 7200 Supplies 72001 Office 72002 Postage 72004 Printing 72007 Wearing Apparel 72011 Disaster Supplies 72016 Motor Vehicle 72021 Minor Tools 72026 Cleaning & Janitorial 72041 Educational 72045 Computer Software Supply 72061 Meeting Supplies Total Supplies 7300 Maintenance 73001 Land 73011 Buildings 73027 Heating & Cooling System 73039 Miscellaneous 73041 Furniture & Fixtures 73042 Machinery & Equipment 73043 Motor Vehicles 73045 Radio & Testing Equipment 73048 Signal Systems Total Maintenance 7400 Services 74001 Communication 74002 Electric Service 74005 Natural Gas 74011 Equipment Rental 74020 Outside Contracts 74021 Special Services 74026 Janitorial Services 74041 Travel & Reimbursables 74042 Education & Training 150 $ 654,754 $ 863,835 $ 767,070 $ 1,033,763 5,187 3,200 4,413 8,832 79,553 47,320 75,944 52,765 110,143 154,599 154,599 171,504 112,332 141,815 141,815 180,914 54,414 67,463 62,752 81,229 2,370 2,274 2,093 2,741 3,600 3,600 3,600 1,350 - - - 55,472 1,022,353 1,284,106 1,212,286 1,588,570 686 1,080 1,100 7,123 166 150 150 850 - - - 2,700 - - - 300 - - - 5,000 1,500 1,370 1,650 18,400 418 825 900 7,200 - - - 2,100 - - - 1,400 - 310 350 2,650 - - - 2,300 2,770 3,735 4,150 50,023 5,000 2,503 2,220 2,220 12,000 623 310 310 2,700 - - - 2,500 1,260 300 300 1,300 - 6,600 6,600 24,900 - 150 150 10,800 31,364 30,000 25,000 26,000 - - 8,000 1,000 35,750 39,580 34,580 86,200 162 672 672 34,501 7,084 6,000 6,200 19,880 - - - 900 61,470 69,265 69,265 64,980 - - - 68,000 - - - 11,000 - - - 17,000 124 8,000 8,000 26,510 398 1,500 1,500 17,451 CITY OF BAYTOWN SERVICE LEVEL BUDGET 2030 EMERGENCY MANAGEMENT Actual Budget Estimated Adopted 1Acct# Acct Description 2006 -07 2007 -08 2007 -08 2008 -09 74071 Association Dues 74210 General Liability Ins 74220 Errors & Omissions 74281 Employee Fraud Total Services Total Operating 8000 Capital Outlay 80001 Furniture & Equip <$5,000 80021 Special Programs 84042 Machinery & Equipment 84043 Motor Vehicles 84045 Radio & Testing Equipment 84047 Computer Software i(040If "ln11.4101, 118Z " 86 320 320 1,137 - - - 82 117 7 69,324 85,757 85,957 261,565 1,130,197 1,413,178 1,336,973 1,986,358 3,510 - - 39,600 - - - 70,000 - - 65,000 - - - 28,000 60,925 - - 4,500 36,850 - - - 101,285 - - 207,100 $ 1,231,482 $ 1,413,178 $ 1,336,973 $ 2,193,458 151 CITY OF BAYTOWN PROGRAM SUMMARY 2040 EMERGENCY MEDICAL SERVICES Program Description The Emergency Medical Services Division is responsible for responding to calls for assistance in the event of injury or medical emergencies. These include on scene stabilization and transport to proper medical facilities. Care given to patients ranges from basic first aid to advanced life support measures. In May 2006 the Baytown Fire Control Prevention and EMS Tax District was established. This enables Emergency Medical Services Division to update ambulances, equipment and other essential items until the year 2010. Major Goals • Provide prompt, efficient out of hospital care to the level required to reduce pain and suffering. • Stabilize any patient to the degree necessary to provide safe, rapid transport to the appropriate medical facility. Major Objectives • Respond to and arrive at the scene of a call for medical assistance in less than nine minutes ninety percent of the time. • Provide treatment and stabilization at the scene in fifteen minutes or less for trauma patients and thirty minutes or less for medical patients. • Provide the receiving facility a complete assessment of patient condition and care given at the scene. • Provide continued monitoring of patient condition and additional treatment as needed during transport. • Maintain patient billing records and accurately bill and collect user fees, maintaining a non - adjusted collection rate of fifty -two percent. Actual Budget Estimated Projected Workload Measures 2006 -07 2007 -08 2007 -08 2008 -09 1. Number of 911 Requests 8,332 7,700 8,350 8,400 2. Request/Response Ratio 3. Patient Transports Performance Measures 98% 98% 98% 98% 5,271 5,000 5,376 5,400 1. Number of Responses 8,169 7,619 8,200 8,300 2. Treatment within 15 -30 minutes 90% 90% 90% 90% 3. Response Time All Calls < 9 Minutes 95% 92% 90% 90% 4. Collection Ratio (All Receivables) 47% 55% 47% 47% 152 CITY OF BAYTOWN SERVICE LEVEL BUDGET 2040 EMERGENCY MEDICAL SERVICES Actual Budget Estimated Adopted Acct# Acct Description 2006 -07 2007 -08 2007 -08 2008 -09 7100 Personnel Services 71002 Regular Wages $ 872,889 $ 991,454 $ 1,028,822 $ 1,079,560 71003 Part Time Wages 25,383 15,000 15,000 30,739 71009 Overtime 175,296 268,569 204,280 204,435 71021 Health & Dental Insurance 140,778 124,891 150,974 155,046 71022 TMRS 159,345 195,345 195,345 213,528 71023 FICA 78,308 94,141 91,629 96,726 71028 Workers Compensation 23,323 16,916 18,380 19,517 71051 Compensation Adjustment - - - 47,913 Total Personnel Services 1,475,322 1,706,316 1,704,430 1,847,464 7200 Supplies 72001 Office 1,646 3,000 2,000 3,250 72002 Postage 5,352 4,810 4,810 6,010 72004 Printing 3,309 2,000 2,000 2,700 72007 Wearing Apparel 3,771 6,937 4,000 4,900 72016 Motor Vehicle 39,012 47,134 42,000 68,730 72021 Minor Tools 66 250 250 250 72026 Cleaning & Janitorial 1,682 1,800 1,200 1,800 72032 Medical 78,298 77,700 89,000 90,000 Total Supplies 133,136 143,631 145,260 177,640 7300 Maintenance 73011 Buildings 5,844 2,989 2,989 5,500 73027 Heating & Cooling System 70 4,111 4,111 600 73041 Furniture & Fixtures 250 500 500 500 73042 Machinery & Equipment - 3,000 1,000 1,500 73043 Motor Vehicles 3,997 5,000 5,000 5,000 73045 Radio & Testing Equipment 2,387 500 500 1,500 Total Maintenance 12,548 16,100 14,100 14,600 7400 Services 74001 Communication 2,389 2,285 2,285 3,919 74002 Electric Service 6,528 6,081 5,831 6,400 74005 Natural Gas 377 352 850 600 74021 Special Services 11,700 11,700 11,700 11,700 74041 Travel & Reimbursables 2,923 2,400 2,400 4,900 74042 Education & Training 3,858 7,495 5,500 4,695 74071 Association Dues 1,803 1,435 1,400 2,845 Total Services 29,578 31,748 29,966 35,059 Total Operating 1,650,584 1,897,795 1,893,756 2,074,763 8000 Capital Outlay 80001 Furniture & Equip <$5,000 2,243 - - 1,900 84042 Machinery & Equipment - 16,000 - 4,000 86011 Capital Lease Payments 56,781 55,674 55,640 47,167 Total Capital Outlay 59,024 71,674 55,640 53,067 TOTAL DEPARTMENT $ 1,709,608 $ 1,969,469 $ 1,949,396 $ 2,127,830 153 CITY OF BAYTOWN PROGRAM SUMMARY 3000 PUBLIC WORKS ADMINISTRATION Program Description The administrative support staff maintains service and maintenance records for Public Works/Utilities. The staff prepares and submits regulatory agency reports to agencies such as the Environmental Protection Agency (EPA), and the Texas Commission on Environmental Quality (TCEQ). The support staff is also responsible for handling all personnel related duties such as time keeping, payroll data forms, workers compensation, performance consultations and evaluations. The staff responds to residents' needs both in person and by telephone; and maintains excellent customer service. The support staff is responsible for dispatching work orders to the field crews via radio and also acts as a liaison among the field crews, citizens and supervisors. The support staff ensures all purchases made are in compliance with the budget as well as monitoring contracts to make sure expenditures do not exceed contract amounts. The staff oversees building maintenance and utility services for the entire Municipal Service Center as well as working with contactors to ensure work is complete. Major Goals • Respond to citizen concerns with an investigation and follow -up with communication within a 24 -hour period. • Maintain excellent service to the citizens when they come to Public Works or call on the telephone. Major Objectives • Provide accurate and complete information to citizens calling Public Works. Workload Measures Actual 2006 -07 Budget 2007 -08 Estimated 2007 -08 Projected 2008 -09 1. Telephone Calls 47,400 47,500 48,000 48,500 2. Dispatch Radio 7,300 7,400 7,500 7,600 3. Assist Citizens or Employees 7,400 7,500 7,600 7,700 4. EPA and TCEQ Reports 360 360 360 360 Performance Measures 1. Percent of TCEQ and EPA reports submitted on time. 100% 100% 100% 100% 2. Average number of man -hours spent calculating and preparing EPA and TCEQ reports each month. 154 64 64 64 64 CITY OF BAYTOWN SERVICE LEVEL BUDGET 3000 PUBLIC WORKS ADMINISTRATION Actual Budget Estimated Adopted Acct# Acct Description 2006 -07 2007 -08 2007 -08 2008 -09 7100 Personnel Services 71002 Regular Wages $ 190,474 $ 191,789 $ 176,268 $ 181,477 71021 Health & Dental Insurance 23,594 25,879 25,879 23,742 71022 TMRS 29,744 30,524 30,524 31,028 71023 FICA 14,230 14,452 13,169 13,967 71028 Workers Compensation 350 247 215 224 71041 Allowances 5,100 5,100 4,685 5,100 Total Personnel Services 263,492 267,991 250,740 259,204 7200 Supplies 72001 Office 2,361 2,500 2,500 2,500 72002 Postage 2,899 3,360 3,360 3,500 72007 Wearing Apparel 37 - - - 72026 Cleaning & Janitorial 6,169 4,173 4,300 4,300 72032 Medical 234 250 250 250 72041 Educational 266 250 250 250 Total Supplies 11,966 10,533 10,660 10,800 7300 Maintenance 73011 Buildings 14,737 20,000 20,000 20,000 73027 Heating & Cooling System 1,208 6,000 6,000 6,000 73041 Furniture & Fixtures 403 300 300 300 Total Maintenance 16,348 26,300 26,300 26,300 7400 Services 74001 Communication 4,608 4,856 4,856 5,248 74002 Electric Service 77,617 78,100 78,100 78,100 74011 Equipment Rental 2,032 1,620 1,620 1,620 74005 Natural Gas 8,362 12,500 12,500 12,500 74026 Janitorial Services 7,210 7,620 7,620 8,000 74041 Travel & Reimbursables - 500 500 500 74042 Education & Training 200 200 206 200 74071 Association Dues 362 400 400 400 Total Services 100,391 105,796 105,802 106,568 8000 Capital Outlay 80001 Furniture & Equipment < $5,000 - 2,250 2,452 - 82011 Building & Improvements 131,950 - - - 83027 Heating & Cooling System 6,661 - - - 84042 Machinery & Equipment - 7,500 6,700 - 86011 Capital Lease Payments 43,109 43,109 43,109 32,764 Total Capital Outlay 181,720 52,859 52,261 32,764 TOTAL DEPARTMENT $ 573,917 $ 463,479 $ 445,763 $ 435,636 155 CITY OF BAYTOWN PROGRAM SUMMARY 3010 STREETS & DRAINAGE Program Description The Streets Maintenance division includes two street sweepers for cleaning the streets. The division operates two asphalt- patching crews that repair potholes, make repairs to streets due to utility work, tie in new driveways and maintain city access and parking facilities. One street maintenance crew operates to repair and maintain concrete streets and sidewalks. This crew also assists the drainage maintenance crews with needed concrete work and when work is being performed in the CDBG target area. The drainage maintenance division utilizes one crew to maintain drainage facilities, including cleaning of roadside ditches on an approximate five year schedule, sets drainage pipe for residents as required and repairs storm drain inlets and lines. This division also includes a capital drainage improvement crew that makes drainage system improvements such as new structures, major system upgrades and area drainage system realignments. Workload Measures Major Goals • Increase the frequency of sweeping during the year. • Respond to citizens complaints in a timelier manner. • Increase the productivity of the drainage maintenance and capital drainage crews. • Increase the productivity of the concrete crew by cross training personnel. Do more preventive repairs on streets. Major Objectives • Insure that our operators arc performing daily maintenance on their assigned equipment to reduce down time. • More efficient scheduling of workload. • Get more of our people involved in concrete work. • Hold our employees more accountable for the quality of their work. Actual Budget Estimated Projected 2006 -07 2007 -08 2007 -08 2008 -09 1. Number of street cutouts 230 230 230 230 2. Frequency of Sweeping 80% 80% 80% 80% a. Residential 2 2 2 2 b. Main Thoroughfares 24 24 24 24 3. Drainage maintenance footage 38,000 40,000 20,000 30,000 4. Number of pipe jobs a. Driveways installed 21 25 10 12 b. Ditches piped 20 25 24 24 Performance Measures 1. Square yard pavement replaced 10,000 10,000 10,000 10,000 2. Percentage of sweeping done on time. 80% 80% 80% 80% 3. Footage of pipe installed a. Driveways pipe -ft. 400 400 400 400 b. Ditches piped -ft. 1,400 1,600 1,400 1,400 156 CITY OF BAYTOWN SERVICE LEVEL BUDGET 3010 STREETS & DRAINAGE Actual Budget Estimated Adopted Acct# Acct Description 2006 -07 2007 -08 2007 -08 2008 -09 7100 Personnel Services 88,136 150,000 150,000 250,000 71002 Regular Wages $ 722,540 $ 957,573 $ 827,622 $ 951,528 71009 Overtime 37,079 19,000 19,000 19,000 71011 Extra Help/Temporary 25,167 - - - 71021 Health & Dental Insurance 161,310 219,070 219,070 196,569 71022 TMRS 115,531 151,399 151,399 161,399 71023 FICA 54,456 70,231 61,691 71,003 71028 Workers Compensation 37,573 27,690 24,025 30,960 71051 Compensation Adjustment - - - 39,411 71091 Personnel Services Reimbursed (1,274) - - - Total Personnel Services 1,152,382 1,444,963 1,302,807 1,469,870 7200 Supplies 72007 Wearing Apparel 16,897 15,179 14,203 15,937 72016 Motor Vehicle 70,463 86,330 100,000 120,000 72021 Minor Tools 7,463 6,800 7,100 7,100 72031 Chemical 523 850 850 850 Total Supplies 95,346 109,159 122,153 143,887 7300 Maintenance 73025 Streets Sidewalks & Curbs 108,923 138,740 138,000 138,740 73026 Storm Drains 52,750 65,000 65,000 67,000 73042 Machinery & Equipment 10 - - - 73043 Motor Vehicles 225,492 278,500 258,000 278,500 Total Maintenance 387,175 482,240 461,000 484,240 7400 Services 74011 Equipment Rental 194 4,000 4,000 4,000 74021 Special Services 10,365 10,600 10,600 10,600 74041 Travel & Reimbursables 18 540 540 540 74042 Education & Training 904 750 750 750 74071 Association Dues 242 242 242 242 Total Services 11,723 16,132 16,132 16,132 Total Operating 1,646,626 2,052,494 1,902,092 2,114,129 8000 Capital Outlay 83025 Streets Sidewalks & Curbs 88,136 150,000 150,000 250,000 83026 Storm Drains 62,552 220,000 220,000 220,000 84042 Machinery & Equipment 159,111 - - 4,634 84043 Motor Vehicles - 408,000 406,189 26,000 86011 Capital Lease Payments 48,515 29,380 29,777 29,377 86013 Outside Capital Lease Pymts 35,159 35,160 35,160 35,160 Total Capital Outlay 393,473 842,540 841,126 565,171 TOTAL DEPARTMENT $ 2,040,099 $ 2,895,034 $ 2,743,218 $ 2,679,300 157 158 CITY OF BAYTOWN PROGRAM SUMMARY 3020 TRAFFIC CONTROL Program Description The Traffic Control Operations Division conducts traffic - engineering studies, receives and investigates traffic requests, recommends installation and removal of traffic control devices in conformance with the latest revision of the Texas Manual of Uniform Traffic Control Devices. This division also installs, maintains and repairs all traffic control devices. These devices include traffic signals, flashing beacons, signs, barricades and pavement markings. Traffic studies performed include turning movement counts, 24 -hour volume counts, collision diagrams, speed and delay studies. Major Goals • Improve the safety and efficiency of the street system by the timely maintenance and installation of approved traffic control devices. • Assist other departments/divisions in the application of signs and markings to provide information and direction for parking and access to city facilities. • Review of existing traffic controls to insure continuing applicability with changing demands. • Provide timely response for the repair of traffic control devices giving priority to regulatory signs and traffic signals. Major Objectives • Develop and implement traffic calming measures. • Develop and implement accident reduction program. • Develop traffic monitoring program to identify changing traffic patterns for use in the following: ➢ Provide input to CIP process using roadway capacity analysis. ➢ Prioritize traffic signal improvements using critical lane volume and analysis, including modernization, phase removal/addition. • Improve sign maintenance criteria. • Continue street marker replacement. Performance Measures 1. Traffic Studies Complete Actual Budget Estimated Projected Workload Measures 2006 -07 2007 -08 2007 -08 2008 -09 1. Number of Request for Traffic Study 12 12 12 12 2. Number of School Crosswalks 72 72 72 72 3. Sign Service Calls 4,000 4,200 4,300 4,500 4. Traffic Signal Service Calls 2,200 2,400 2,450 2,600 5. Barricade Setup Calls 2,150 2,200 2,250 2,300 6. Barricade Maintenance Calls 1,500 1,600 1,500 1,500 7. Traffic Signal Maintenance Calls 1,300 1,400 1,500 1,500 8. Freeway lighting fixtures 426 Performance Measures 1. Traffic Studies Complete 5 5 5 5 2. Signal Calls responded to within '/2 hour 90% 90% 90% 900/0 3. Barricade Calls responded to within %: hour 90% 90% 90% 90% 4. Sign Calls responded to within %z hour 90% 90% 90% 90% 5. Sign Maintenance 12 month cycle 30% 30% 30% 30% 6. Signal Maintenance 12 month cycle 30% 30% 30% 30% 7. Roadway Marking Maintenance 12 month cycle 40% 40% 40% 40% 159 CITY OF BAYTOWN SERVICE LEVEL BUDGET 3020 TRAFFIC CONTROL Actual Budget Estimated Adopted Acct# Acct Description 2006 -07 2007 -08 2007 -08 2008 -09 71uu rersonnel servlces 71002 Regular Wages $ 191,362 $ 236,465 $ 222,923 $ 249,817 71009 Overtime 13,833 13,000 17,942 13,000 71021 Health & Dental Insurance 38,368 40,393 50,587 57,045 71022 TMRS 31,209 38,716 38,716 43,706 71023 FICA 14,868 18,232 17,181 18,770 71028 Workers Compensation 5,204 3,425 3,792 4,307 71051 Compensation Adjustment - - - 20,174 Total Personnel Services 294,844 350,231 351,141 406,819 7200 Supplies 72001 Office 387 2,709 2,909 700 72007 Wearing Apparel 2,739 2,468 2,468 2,590 72016 Motor Vehicle 14,049 19,510 19,510 25,363 72021 Minor Tools 1,255 2,500 2,500 2,500 72026 Cleaning & Janitorial 161 210 210 210 72056 Street Marking 27,295 80,000 80,000 100,000 Total Supplies 45,886 107,397 107,597 131,363 7300 Maintenance 73011 Buildings 563 2,500 2,500 2,500 73027 Heating & Cooling System - 500 250 500 73028 Electrical Maintenance 14,417 15,000 15,000 30,000 73042 Machinery & Equipment 718 2,000 2,000 2,000 73043 Motor Vehicles 17,359 20,000 20,000 20,000 73044 Street Signs 39,750 40,000 40,000 40,000 73048 Signal Systems 51,747 46,000 46,000 46,000 73049 Barricades 7,488 9,360 9,360 9,360 73050 Damaged Signal Systems 17,334 - - - 73091 Maintenance Reimbursed (15,366) - - Total Maintenance 134,010 135,360 135,110 150,360 7400 Services 74001 Communication 769 700 700 700 74002 Electric Service 113,399 111,430 111,430 117,000 74021 Special Services 12,410 40,000 20,000 40,000 74041 Travel & Reimbursables 260 500 500 500 74042 Education & Training 166 1,500 1,500 3,000 74071 Association Dues 60 300 300 300 Total Services 127,064 154,430 134,430 161,500 Total Operating 601,804 747,418 728,278 850,042 160 CITY OF BAYTOWN SERVICE LEVEL BUDGET 3020 TRAFFIC CONTROL Actual Budget Estimated Adopted Acct# Acct Description 2006 -07 2007 -08 2007 -08 2008 -09 8000 Capital Outlay 80001 Furniture & Equip <$5,000 80021 Special Programs 84043 Motor Vehicle 84048 Signal Systems 86011 Capital Lease Payments Total Capital Outlay 2,760 2,800 633 - - - - 50,000 136,282 - - 61,000 21,602 150,000 150,000 150,000 39,067 39,067 39,068 36,244 199,711 191,867 189,701 297,244 9000 Other Financing Uses 91351 To Capital Improvement Program 150,000 - - - Total Other Financing Uses 150,000 - - TOTAL DEPARTMENT $ 951,515 $ 939,285 $ 917,979 $ 1,147,286 161 CITY OF BAYTOWN PROGRAM SUMMARY 13030 ENGINEERING Program Description Provide professional engineering services for publicly funded Capital Improvement Projects (CIP) and oversee other publicly and privately funded infrastructure projects. Plan, program, design, and manage construction and engineering projects for improvement and expansion of municipal infrastructure. Develop and analyze courses of action for project development and recommend the best strategy for construction and engineering of CIP. Provide information to the public and other City departments as requested. Major Goals • Improve management of Capital Improvement Projects to ensure quality construction; and that it is completed on schedule and within budget. • Improve City services by reducing the backlog of maintenance and repair activities through Capital Improvement Projects, providing timely customer responses, and enforcing warranty issues. • Provide a thorough review of construction drawings and plats submitted for approval through the Development Review Committee in a timely manner. • Increase the use of technology to reap the benefits of cost/time savings, and increased productivity. • Improve the professional working relationship with: the citizens of Baytown; other City departments; community organizations; local, State, and Federal agencies; consulting engineers; and contractors. Major Objectives • Assist with the implementation of the National Pollution Discharge Elimination System (NPDES), Phase II storm water management program and permitting process. • Continue to improve the review of development drawing and plat review through the Development Review Process. ➢ Continually review and update standard detail sheet specifications to keep up with technological advance in materials and methods of construction (ongoing). ➢ Review and update standard specifications to keep up with technological advance in materials and methods of construction. ➢ Review and update ordinances. ➢ Review and revise policies. • Maintain and update Microsoft Project Management software system for design/construction management. Continue to improve on the tracking of internal documents. Continually review and fine -tune checklists used for review of construction plans and plats. • Conduct informational meetings with contractors and sub - contractors. • Continue to develop and maintain a master Capital Improvement Program (CIP) schedule for departmental/administration use. Performance Measures 1. Plats reviewed within 5 days Actual Budget Estimated Projected Workload Measures 2006 -07 2007 -08 2007 -08 2008 -09 1. Surveys performed (misc. construction, design within contract time 95% 95% 97% 95% and fact - finding) 250 210 275 300 2. Projects inspected in -house (design projects contract time 90% 80% 85% 90% plus misc. utility projects) 60 100 90 90 3. Projects inspected by outside firm 0 5 5 3 4. Projects designed by in -house 8 12 15 12 5. Projects designed by outside firm 5 7 15 13 Performance Measures 1. Plats reviewed within 5 days 80% 90% 100% 95% 2. Construction Contracts completed within contract time 95% 95% 97% 95% 3. Design Contracts completed within contract time 90% 80% 85% 90% 4. Residential Plans Review 1 to 5 Days 35 90 N/A N/A 5. Commercial Plans Review 1 to 20 Days 100 100 100% 100% 162 CITY OF BAYTOWN SERVICE LEVEL BUDGET 3030 ENGINEERING Actual Budget Estimated Adopted Acct# Acct Description 2006 -07 2007 -08 2007 -08 2008 -09 7100 Personnel Services 71002 Regular Wages $ 312,467 $ 516,447 $ 437,209 $ 511,327 71003 Part Time Wages 16,683 - 5,238 - 71009 Overtime 17,578 18,012 13,871 24,000 71011 Extra Help /remporary - 5,000 6,864 2,000 71021 Health & Dental Insurance 52,233 74,260 74,260 59,182 71022 TMRS 50,729 84,066 84,066 90,322 71023 FICA 25,594 40,019 34,096 39,955 71028 Workers Compensation 985 1,197 927 1,295 71041 Allowances 5,215 7,800 7,038 7,800 71051 Compensation Adjustment - - - 22,661 Total Personnel Services 481,484 746,801 663,569 758,542 7200 Supplies 72001 Office 7,051 5,600 5,600 7,000 72002 Postage 980 1,300 1,300 1,300 72004 Printing 2,935 3,500 3,500 3,000 72007 Wearing Apparel 84 500 300 300 72016 Motor Vehicle 13,959 16,000 18,000 22,000 72021 Minor Tools 857 960 500 750 72061 Minor Tools 561 840 800 750 Total Supplies 26,427 28,700 30,000 35,100 7300 Maintenance 73041 Furniture & Fixtures - 1,000 500 1,000 73042 Machinery & Equipment 742 2,100 2,600 2,100 73043 Motor Vehicles 7,513 6,000 8,000 8,000 Total Maintenance 8,255 9,100 11,100 11,100 7400 Services 74001 Communication 2,856 3,384 3,384 5,186 74036 Advertising - - 44 132 74041 Travel & Reimbursables 2,454 4,000 2,100 5,000 74042 Education & Training 324 5,000 2,100 6,000 74071 Association Dues 121 1,200 1,200 1,650 Total Services 5,755 13,584 8,828 17,968 Total Operating 521,921 798,185 713,497 822,710 8000 Capital Outlay 80001 Furniture & Equip <$5,000 2,000 1,500 1,500 Total Capital Outlay - 2,000 1,500 1,500 TOTAL DEPARTMENT $ 521,921 $ 800,185 $ 714,997 $ 824,210 163 164 CITY OF BAYTOWN PROGRAM SUMMARY 4000 PUBLIC HEALTH Program Description The Department consists of five divisions: Environmental Health, Mosquito Control, Neighborhood Protection, Storm Water Management, Emergency Medical Services and Animal Services. The Department is responsible for the public environmental health concerns of the City. Included programs are: food establishment permits and inspections, public swimming pool permits and inspections, vector control (mosquito related public health and nuisance issues), environmental pollution complaints, neighborhood public nuisance complaints (high grass, weeds, illegal dumpsites and junk vehicles), public education and information opportunities, major scheduled clean up activities, storm water quantity and quality issues, "911" emergency ambulance response and quality animal services. Major Goals • Prevention of food borne illness or disease and/or disease transmission to and between humans. • Improvement of access to public and environmental health information and issues by the general public. Increase the number of properties maintained in compliance within the City. Increase public awareness and understanding of environmental health, mosquito control, animal services, litter abatement and storm water issues. Maintain infrastructure and resources to effectively meet the needs of the community. Major Objectives • Continuation of standardized risk assessment and inspection program for food establishments, mosquito control, neighborhood protection and storm water. • Improve compliance resolution percentages of complaints in all divisions. • Improve web site access and establish routine information updates both on web site and in local media. • Maintain minimal levels of acceptable services and programs. • Provide quality animal services at the Animal Services Shelter and Adoption Center. Workload Measures Actual 2006 -07 Budget 2007 -08 Estimated 2007 -08 Projected 2008 -09 1. Food service establishments permits 498 600 600 600 2. Temporary events 150 200 200 200 3. Public pools inspected 93 92 93 93 4. Mosquito control miles sprayed 8,131 22,500 12,000 12,000 5. Neighborhood Protection complaints 6,311 10,000 10,000 10,000 6. Neighborhood Protection miles surveyed 19,894 30,000 30,000 30,000 7. Neighborhood Protection scheduled clean up events 2 4 4 4 8. Animal pickups - 5,600 3,600 3,600 9. Animal redemptions - 590 360 360 10. Animal surrenders - 1,500 1,500 1,500 11. Bite incidents - 150 150 150 12. Adoptions - 1,150 840 840 Performance Measures 1. Food service inspections 1,336 1,600 1,600 1,600 2. Pools inspections 330 400 400 400 3. Mosquito Control Adulticide application hours 662 2,000 1,000 1,000 4. Mosquito Control Larvicide application/ surveillance hours 33 400 400 400 5. Neighborhood Protection complaints resolved 6,311 9,000 9,000 9,000 6. Animal redemptions - 360 360 360 7. Animal adoptions - 840 840 840 165 CITY OF BAYTOWN SERVICE LEVEL BUDGET 4000 PUBLIC HEALTH Ll Actual Budget Estimated Adopted Acct# Acct Description 2006 -07 2007 -08 2007 -08 2008 -09 7100 Personnel Services 71002 Regular Wages $ 665,222 $ 858,557 $ 857,558 $ 904,954 71003 Part Time Wages 4,787 10,206 6,585 11,085 71009 Overtime 18,495 24,009 28,990 28,350 71011 Extra Help/Temporary 11,474 - - - 71021 Health & Dental Insurance 118,915 165,849 175,525 152,908 71022 TMRS 106,020 139,399 142,931 158,501 71023 FICA 50,540 65,861 65,916 69,989 71028 Workers Compensation 5,707 4,895 5,024 5,604 71041 Allowances 13,582 19,800 17,910 19,800 Total Personnel Services 994,742 1,288,576 1,300,439 1,408,116 7200 Supplies 72001 Office 12,228 13,875 14,600 14,600 72002 Postage 4,935 9,500 9,000 8,750 72004 Printing 6,342 6,950 7,200 8,100 72005 Animal Feed 4,487 4,984 4,000 4,984 72007 Wearing Apparel 3,176 5,551 5,200 5,210 72010 Garbage Bags 560 - 500 600 72016 Motor Vehicle 25,073 35,853 36,100 47,841 72021 Minor Tools 9,955 11,518 12,800 11,050 72026 Cleaning & Janitorial 4,695 5,520 5,500 5,820 72031 Chemical 73,488 100,668 83,200 100,800 72032 Medical 296 500 1,000 1,800 72041 Educational 1,445 1,450 1,150 1,650 72061 Meeting Supplies - 150 150 - Total Supplies 146,680 196,519 180,400 211,205 7300 Maintenance 73001 Land 550 2,420 2,600 2,640 73011 Buildings 12,797 11,300 13,800 13,000 73027 Heating & Cooling System 5,735 8,000 4,800 6,800 73041 Furniture & Fixtures 1,242 975 900 900 73042 Machinery & Equipment 1,114 3,000 4,750 4,000 73043 Motor Vehicles 12,425 11,600 12,700 15,100 Total Maintenance 33,863 37,295 39,550 42,440 7400 Services 74001 Communication 826 4,210 4,210 6,780 74002 Electric Service 48,744 57,860 52,200 58,000 74005 Natural Gas 2,738 7,623 6,300 5,500 74011 Equipment Rental 9,772 10,900 11,260 10,500 74021 Special Services 29,772 49,290 36,250 65,100 74026 Janitorial Services 5,784 6,717 6,800 6,940 74041 Travel & Reimbursables 8,406 11,342 11,700 12,288 74042 Education & Training 2,853 8,475 7,900 9,075 74043 Registration 22,896 - - - 166 CITY OF BAYTOWN SERVICE LEVEL BUDGET 4000 PUBLIC HEALTH Actual Budget Estimated Adopted Acct# Acct Description 2006 -07 2007 -08 2007 -08 2008 -09 74056 Vacant Lot Cleaning 61,207 70,570 69,000 110,000 74058 Landfill Fees 21,818 32,962 28,962 43,940 74071 Association Dues 2,434 5,910 5,150 6,345 Total Services 217,250 265,859 239,732 334,468 7700 Miscellaneous 77109 Bytn Beautification Adv Comm - 5,000 4,500 5,000 Total Miscellaneous - 5,000 4,500 5,000 Total Operating 8000 Capital Outlay 80001 Furniture & Equip < $5,000 83027 Heating & Cooling System 83031 Fences 84042 Machinery & Equipment 84043 Motor Vehicles 86011 Capital Lease Payments Total Capital Outlay 9900 Contingencies /Other 99003 Special Projects Total Contingencies TOTAL DEPARTMENT 1,392,535 1,793,249 1,764,621 2,001,229 7,399 6,200 6,150 15,000 84,272 - - - 14,000 - - - 42,734 - - 17,000 55,183 43,815 43,865 27,000 - - - 33,000 203,588 50,015 50,015 92,000 3,862 - - - 3,862 - - - $ 1,599,985 $ 1,843,264 $ 1,814,636 $ 2,093,229 167 CITY OF BAYTOWN PROGRAM SUMMARY 5000 PARKS & RECREATION Program Description The Parks and Recreation Department is responsible for the direction, supervision, operation and maintenance of forty-two parks, comprising more than 928 acres, of which 584 acres are fully developed requiring regular maintenance. The Department is responsible for mowing over 120 miles of the City's medians/parkways, roadsides, ditches, alleys and the grounds of City Hall. They also operate a greenhouse /tree nursery at the Park Street Service Center. The Department is responsible for the City's recreation programs, special events, athletics, swimming pools, Spray Park, two skate parks and rental facilities. In addition, the Department maintains the Bayland Waterfront Marina and Boat Launching Facility, Eddie V. Gray Wetlands Education and Recreation Center, and the Baytown Nature Center. Supervisory staff and operations personnel handle planning, grant writing, renovations and construction of many City facility improvements. In addition to daily and seasonal maintenance operations, the Parks and Recreation Department sponsors and co- sponsors, with considerable volunteer support, many youth/adult programs, plus special events such as the July P and 40s Celebration, Special Olympics Track Meet, Senior Olympics, adult fishing tournament, softball tournaments, art shows, Fun Time Fridayz, the Grito Fest, Christmas Parade and other community events. The Department plans to add the Nurture Nature Festival highlighting the Baytown Nature Center and the Wetlands Center next year. The Department works closely with the Parks and Recreation Advisory Board in linking citizens to the planning of facility operations, programs, and events. Key staff has Human Resources and Public Information responsibilities under the City's Emergency Management Plan. The Friends of the Baytown Nature Center Planning, the Chandler Arboretum Planning Sub - Committee, and the Goose Creek Stream Development Committee are committees on which the staff consult, monitor and assist. This year's budget includes 38 full -time employees and more than 22 part-time employees, most of who are employed on a seasonal basis. This includes Wetlands Center and Baytown Nature Center employees, building attendants and seasonal park maintenance staff. A major change in the administrative division, both Superintendents of Parks and Recreation were eliminated. 168 A Park Planner and Assistant Director were added in their place. At least two of the major goals set by the Baytown's Comprehensive Plan lay within the scope of this department. Those are beautification and expanded recreational opportunities. Major Goals • Demonstrate sensitivity to citizen's needs in planning programs and facilities. • Expand recreation opportunities, especially for youth. • Improve the community's image and appearance by providing quality recreation programs and safe, well - maintained parks and open spaces. • Heighten community awareness of the parks and recreation services available. • Ensure that maintenance standards are kept current, and continue to make improvements. • Continue the Goose Creek Stream Greenbelt project. • Maintain scheduled Municipal Development District (MDD) construction projects and improvements for park facilities. • Soften Baytown's image by enhancing and promoting the City's environmental resources. • Follow the guidelines of the Aquatic Facilities Study to add and improve the aquatic facilities of the department. • Continue to beautify the city's medians. Major Objectives • Solicit citizen involvement in planning of events, programs and new facilities. • Reduce mowing rotation times: Parks from 3 weeks to 2 weeks, Medians from 3 weeks to 2 weeks, Roadsides from 8 weeks to 6 weeks and Slope Mowing from 8 weeks to 6 weeks. • Increase scope of weed control programs on medians and right of ways. • Provide increased information to media and make regular presentations to community groups. • Continue tree /shrub nursery operations, plant at least 30 sizable trees in parks, and provide 800 saplings for Arbor Day. • Inspect playgrounds on a consistent basis. • Clean park facilities and remove litter a minimum of two times per week in all parks and seven days a week in heavily used parks. 5000 PARKS & RECREATION Performance Measures 1. Number of grant applications approved Actual Budget Estimated Projected Workload Measures 2006 -07 2007 -08 2007 -08 2008 -09 1. Number of grant applications submitted 3 2 1 2 2. Playground inspections 12 12 12 12 3. Mow and trim parks rotation Mow 3 weeks, Mow 2 weeks, Mow 2 weeks, Mow 2 weeks, Trim 4 weeks Trim 3 weeks Trim 3 weeks Trim 3 weeks 4. Right -of -ways mowing rotation 8 weeks 6 week 7 weeks 6 weeks 5. 1 gal. tree giveaways 900 850 1,000 850 6. Athletic league teams 185 215 228 230 7. Special events estimated attendance 67,000 69,000 71,000 73,000 8. Co- sponsored events 29 29 29 29 9. Centers/pavilions estimated attendance 81,000 89,450 105,050 100,000 10. Pools estimated attendance 7,500 8,000 8,500 4,200 11. Inspection of skate park 6 12 16 24 Performance Measures 1. Number of grant applications approved 1 2 1 1 2. Number of park construction contracts awarded 2 2 2 1 3. Community Appearance Program 5 cycles /6 weeks 5 cycles /6 weeks 5 cycles/6 weeks 5 cycles/6 weeks If the supplemental request is approved 8 cycles/6 weeks 4. Athletic league revenue $46,583 $40,000 $43,000 $44,000 5. Special events revenue $26,220 $23,000 $38,450 $30,000 6. Centers/park pavilion revenue $75,995 $65,000 $67,600 $60,000 7. Leisure Program revenue $21,736 $26,000 $10,120 $15,000 169 CITY OF BAYTOWN SERVICE LEVEL BUDGET 5000 PARKS & RECREATION Actual Budget Estimated Adopted Acct# Acct Description 2006 -07 2007 -08 2007 -08 2008 -09 7100 Personnel Services 71002 Regular Wages 71003 Part Time Wages 71009 Overtime 71021 Health & Dental Insurance 71022 TMRS 71023 FICA 71028 Workers Compensation 71041 Allowances 106,615 Total Personnel Services 7200 Supplies 72001 Office 72002 Postage 72004 Printing 72007 Wearing Apparel 72016 Motor Vehicle 72021 Minor Tools 72026 Cleaning & Janitorial 72028 Swimming Pool Supplies 72031 Chemical 72032 Medical 72041 Educational 72046 Botanical 10,050 Total Supplies 7300 Maintenance 73001 Land 73011 Buildings 73012 Docks & Piers 73013 Recreation Equipment 73021 Filtration Plants 73022 Sanitary Sewers 73025 Streets Sidewalks & Curbs 73027 Heating & Cooling System 73028 Electrical Maintenance 73041 Furniture & Fixtures 73042 Machinery & Equipment 73043 Motor Vehicles 73044 Street Signs 73049 Barricades Total Maintenance 170 $ 1,105,767 $ 1,241,653 $ 1,201,694 $ 1,366,093 117,978 146,281 154,415 159,757 108,758 85,611 97,403 97,603 215,199 252,708 252,716 263,625 182,981 209,127 210,532 245,010 97,630 107,547 106,615 119,276 18,190 12,621 13,071 15,156 8,400 8,400 9,184 9,600 1,854,903 2,063,948 2,045,630 2,357,035 13,862 14,850 13,503 14,750 4,546 5,201 5,528 5,259 425 3,150 2,556 3,550 7,848 8,590 7,013 9,890 71,285 77,846 82,685 136,124 12,442 15,500 13,690 18,450 23,920 23,185 23, 137 25,485 290 - - - 39,373 58,640 52,461 50,140 99 500 533 500 65,392 75,588 72,557 79,680 5,138 6,688 10,050 7,664 244,620 289,738 283,713 351,492 1 9,149 23,739 22,709 32,000 52,316 55,076 62,295 58,471 2,195 2,350 1,500 2,350 9,201 12,370 10,835 13,445 12,337 7,500 6,554 7,500 979 1,800 900 1,500 4,298 5,970 11,475 7,900 11,208 6,000 4,849 6,000 43,164 33,303 32,433 33,303 3,602 3,100 1,742 3,100 5,792 7,000 4,636 7,000 81,981 77,300 85,084 88,055 374 1,780 2,615 2,000 2,000 3,000 1,724 3,500 248,596 240,288 249,351 266,124 CITY OF BAYTOWN SERVICE LEVEL BUDGET 5000 PARKS & RECREATION Actual Budget Estimated Adopted Acct# Acct Description 2006 -07 2007 -08 2007 -08 2008 -09 7400 Services 4,943 16,950 15,145 5,000 74001 Communication 2,203 4,158 4,158 6,809 74002 Electric Service 279,725 281,731 293,757 291,331 74005 Natural Gas 14,489 35,311 22,365 27,925 74011 Equipment Rental 22,283 31,085 29,796 30,803 74021 Special Services 269,596 287,402 287,420 285,268 74029 Service Awards - - 413 500 74036 Advertising 7,319 8,280 7,838 8,280 74041 Travel & Reimbursables 6,982 8,354 11,517 15,610 74042 Education & Training 2,868 4,395 4,630 5,225 74051 Rents 672 - 2,239 - 74052 Out of State Training 45 - - - 74058 Landfill Fees 6,549 9,067 8,810 9,067 74071 Association Dues 2,050 2,000 1,740 2,257 74123 Instructor Fees 15,503 18,000 11,642 18,000 Total Services 630,284 689,783 686,325 701,075 7500 Sundry Charges 77106 Little League Light Contract 16,000 24,000 24,000 24,000 Total Sundry & Other 16,000 24,000 24,000 24,000 Total Operating 2,994,403 3,307,757 3,289,019 3,699,726 8000 Capital Outlay 80001 Furniture & Equip <$5,000 4,943 16,950 15,145 5,000 81001 Land Purchase - 500 500 - 81011 Signs - - - 25,000 82011 Building & Improvements 112,256 26,800 26,413 39,400 83031 Fences 8,776 - - . 84041 Furniture & Fixtures - 6,360 5,444 6,360 84042 Machinery & Equipment 76,375 146,500 138,085 144,700 84043 Motor Vehicles 79,580 131,000 124,948 112,500 84052 Heavy Equipment 106,204 - - 180,000 84061 Other Equipment 32,723 52,000 51,785 25,000 85001 Construction 930 187,687 176,758 150,900 85031 Administration - - - 100,000 86011 Capital Lease Payments 67,448 53,836 53,837 - Total Capital Outlay 489,235 621,633 592,915 788,860 9000 Other Financing Uses 91351 To Capital Improvement Program - 55,000 55,000 - Total Other Financing Uses - 55,000 55,000 - TOTAL DEPARTMENT $ 3,483,638 $ 3,984,390 $ 3,936,934 $ 4,488,586 171 172 CITY OF BAYTOWN PROGRAM SUMMARY 6000 STERLING MUNICIPAL LIBRARY Program Description The mission of this department is to provide a program of public library service which makes resources available to the citizens for: life -long learning; access to information; a rich and satisfying leisure life. Major Goals • Provide a rich collection of current materials appropriate for recreational reading and listening, for all ages by having current titles and information on current topics • Use a well- trained staff and adequate print and electronic reference resources to provide timely, accurate and useful information for community residents, and provide them with assistance in leaning to use these resources. • Employ services for children, birth through high school, as well as for parents and children together, to assist them in learning to find, evaluate and use information effectively. • Provide a variety of resources and services to assist residents in achieving their personal goals through all phases of their lives. • Increase capacity to serve Spanish - speaking patrons of all ages through programming and collection development. • Enhance Outreach services through the use of technology, increased reference services, convenient access, and programming for all ages. Major Objectives • The percentage of the nonfiction collection published within the last five years will increase by 4% by 2010. • The use /circulation of new books will increase by 3% annually. • At least 75% of Sterling Municipal Library patrons will report a high degree of satisfaction with the book collection. • 90% of participants attending library computer classes will attain increased ability to access information. • The number of individuals trained in information literacy will increase by 20% by 2010 • The number of database users will increase by 10% by 2010. • Use /circulation of non - fiction items will increase by 3% by 2010. • The number of reference transactions will increase by 5% annually. • Participation in programs that promote literacy will increase by 4% annually. • The usage of materials and information that support formal education will increase by 3% annually. 173 Actual Budget Estimated Projected Workload Measures 2006 -07 2007 -08 2007 -08 2008 -09 I. Annual visits to library 377,986 362,040 380,000 383,000 2. Annual circulation 644,879 629,536 650,000 658,000 3. Use of electronic resources 2,496,302 1,794,647 3,000,000 3,020,000 4. Annual reference transactions 61,396 53,117 61,800 63,000 5. Materials added 21,421 18,900 21,533 21,500 6. Registered borrowers 59,993 60,942 63,000 64,500 7. Program attendance 17,506 17,200 15,000 16,000 8. Public service hours of user training - 1,200 2,297 2.300 9. Hours spent servicing user technology - 250 220 230 10. Passports issued 2,919 3,800 3,400 3,100 Performance Measures 1. Reference transactions per user visit .16 .15 1.7 .16 2. Circulation per user visit 1.71 1.8 1.7 1.7 3. New materials per borrower .37 .35 .36 .36 4. Average circulation per item owned 3.8 3.50 3.85 3.89 5. Attendance per program 26 34 24 25 6. Times databases accessed - 160,000 86,245 80,000 7. Internet hits - inside Library 1,700,250 1,000,000 2,657,290 2,800,000 8. Internet hits - outside Library 79,652 794,647 950,000 1,000,000 9. Passport sales income to City $87,570 $92,000 $98,000 $90,000 173 CITY OF BAYTOWN SERVICE LEVEL BUDGET 6000 STERLING MUNICIPAL LIBRARY Actual Budget Estimated Adopted Acct# Acct Description 2006 -07 2007 -08 2007 -08 2008 -09 7100 Personnel Services 71002 Regular Wages $ 879,683 $ 954,048 $ 909,915 $ 936,087 71003 Part Time Wages 287,012 280,776 251,094 300,006 71009 Overtime 18,704 26,013 32,000 35,581 71021 Health & Dental Insurance 125,313 135,808 135,808 134,682 71022 TMRS 137,372 152,740 152,740 162,437 71023 FICA 88,198 94,040 88,741 94,793 71028 Workers Compensation 2,997 5,643 4,326 5,763 71041 Allowances 5,100 5,100 5,100 5,100 Total Personnel Services 1,544,379 1,654,168 1,579,724 1,773,499 7200 Supplies 72001 Office 8,883 8,400 8,400 8,600 72002 Postage 10,183 10,400 15,000 12,000 72016 Motor Vehicle 2,906 3,010 3,500 5,000 72021 Minor Tools 7,006 10,000 10,000 10,000 72026 Cleaning & Janitorial 3,968 4,400 4,800 5,000 72041 Educational 14,239 12,000 12,000 14,000 72091 Supplies Reimbursed (18,820) (10,800) (15,000) (14,000) Total Supplies 28,365 37,410 38,700 40,600 7300 Maintenance 73001 Land 9,356 12,000 13,000 15,000 73011 Buildings 31,244 32,600 31,000 32,600 73027 Heating & Cooling System 18,282 35,850 38,850 18,000 73041 Furniture & Fixtures 4,138 5,000 4,500 5,000 73042 Machinery & Equipment 425 1,500 1,500 1,500 73043 Motor Vehicles 10,221 7,000 7,000 7,000 73046 Books 15,657 13,700 13,700 14,000 Total Maintenance 89,323 107,650 109,550 93,100 7400 Services 74001 Communication 2,319 2,950 2,950 3,100 74002 Electric Service 122,757 192,500 160,000 192,500 74005 Natural Gas 17,591 32,695 22,000 30,000 74011 Equipment Rental 43,558 48,000 48,000 45,000 74021 Special Services 138 800 800 750 74041 Travel & Reimbursables 5,975 8,000 8,936 8,000 74042 Education & Training 2,324 4,000 3,200 4,000 74051 Rents - - 850 850 74071 Association Dues 782 1,250 1,100 1,250 74088 Library - HALAN 75,726 79,920 79,000 81,600 74089 Library - Periodicals 29,371 - - - Total Services 300,541 370,115 326,836 367,050 Total Operating 1,962,608 2,169,343 2,054,810 2,274,249 174 CITY OF BAYTOWN SERVICE LEVEL BUDGET 6000 STERLING MUNICIPAL LIBRARY Actual Budget Estimated Adopted Acct# Acct Description 2006 -07 2007 -08 2007 -08 2008 -09 8000 Capital Outlay 84041 Furniture & Fixtures 84046 Books 86011 Capital Lease Payments Total Capital Outlay TOTAL DEPARTMENT - 8,000 8,291 - 159,018 208,387 208,287 220,000 6,362 53,592 53,595 60,339 165,380 269,979 270,173 280,339 $ 2,127,988 $ 2,439,322 $ 2,324,983 $ 2,554,588 175 CITY OF BAYTOWN SERVICE LEVEL BUDGET 9010 TRANSFERS OUT This cost center represents funding to other funds and costs allocation for operating services. Actual Budget Estimated Adopted Acct# Acct Description 2006 -07 2007 -08* 2007 -08* 2008 -09 9000 Other Financing Uses 91231 To Odd Trust & Agency 91291 To Emergency Management 91298 To Wetland Research Center 91351 To Capital Improvement Program 91450 To Accrued Leave - General Fund 91520 To Water & Sewer Fund 91550 To Garage Fund 91552 To Warehouse Operations 850,000 Total Other Financing Uses TOTAL DEPARTMENT: Before 29,545 BUDGET AMENDMENT TOTAL DEPARTMENT: After $ 19,825 $ - $ - $ - 229,843 315,976 313,923 8,625 140,000 150,000 150,000 150,000 200,000 539,000 539,000 539,000 670,000 850,000 850,000 850,000 29,545 29,545 29,545 - 54,342 65,481 32,740 2,382 41,524 23,760 23,760 49,188 1,385,079 1,973,762 1,938,968 1,599,195 $ 1,385,079 $ 1,973,762 $ 1,938,968 $ 1,599,195 - 5,000,000 5,000,000 - $ 1,385,079 $ 6,973,762 $ 6,938,968 $ 1,599,195 • The 2007 -08 General Fund Budget includes an amendment, Ord. N 10,958, approved September 22, 2008. 176 CITY OF BAYTOWN GENERAL DEBT SERVICE FUND 401 BUDGET SUAIMARY BY FUND BEGINNING BALANCE Add: Current Ad Valorem Taxes Delinquent Ad Valorem Taxes Penally and Interest Interest in Investments Transfer In from W &S Transfer In from CCPD LT Liab Actual Budget Estimated Adopted 2006.07 2007 -08 2007 -08 2008 -09 S 1,501,093 $ 839,691 $ 922,394 S 585,486 5,987,258 6,261,218 6,486,000 7,867,000 198,381 200,000 230,000 205,000 125,491 73,000 100,000 80,000 73,278 65,000 35,500 30,000 475,364 475,494 475,494 471,226 743,820 736,560 736,560 Total Revenues 7,603,592 7,811,272 8,063,554 8,653,226 FUNDS AVAILABLE FOR DEBT SERVICE Deduct: Principal Payments Interest Payments Paying Agent Fees Arbitrage Calculation 9,104,685 8,650,963 8,985,948 9,238,712 5,235,000 5,780,000 5,780;000 5,660,000 2,922,486 2,595,462 2,595,462 3,072,623 4,775 5,000 5,000 5,000 20,030 20,000 20,000 20,000 Total Deductions 8,182,291 8,400,462 8,400,462 8,757,623 ENDING BALANCE $ 922,394 $ 250,501 S 585,486 $ 481,089 Tax Rate Allocation Behveen Operating & Debt 41.93 %10 58.07% ® Operations and Maintenance M Interest and Smk g 177 CITY OF BAYTOWN ASSESSED VALUATION, ESTIMATED AD VALOREM COLLECTIONS & AD VALOREM TAX RATE DISTRIBUTION Fiscal Year 2007 -08 Taxable Assessed Value at 4130108 Estimated Growth: Subtract TIRZ increment Estimated Growth Taxable Assessed Valuation for Fiscal Year 2008 -09 (estimated) Tax Rate per $100 Valuation Estimated Tax Levy ** Estimated Collections TOTAL FUNDS AVAILABLE Estimates $ 2,459,583,011 (24,073,505) 3.0% 73,787,490 2,509,296,996 0.78703 19,748,920 95.0% $ 18,761,474 TAX RATE PER $100 0.45700 0.45700 Adopted Actual Actual Adopted Allocation Rate Rate Rate of Rate Adopted Proposed Distribution 2006 -07 2007 -08 2008 -09 2008 -09 2008 -09 Maintenance and Operations (M &O) 0.45700 0.45700 0.45700 58.07% $ 10,894,113 Interest and Sinking (I &S) 0.28003 0.28003 0.33003 41.93% 7,867,361 Totals 0.73703 0.73703 0.78703 100% $ 182761,474 ** Each year, the estimated tax levy may be different than the actual tax levy approved and adopted by the City Council. This difference is primarily due to delays in receiving the certified roll from the Harris County Appraisal District. Certified rolls are required to be submitted to the City by July 25th or as soon thereafter as practicable. The City traditionally receives the certified rolls in mid August. This delay hinders the City's ability to finalize budget estimates for ad valorem taxes in a timely manner. 178 CITY OF BAYTOWN ASSESSED VALUATIONS, TAX LEVY AND COLLECTIONS (Last Ten Fiscal Years) Rate Current Year Percent Fiscal Taxable Per $100 Tax Taxes Collected Year Value Valuation Levied Collected Current Year 1998 -99 2,097,077,240 0.73703 15,456,088 14,986,212 97.0% 1999 -00 2,150,312,510 0.73703 15,848,448 15,283,573 96.4% 2000 -01 1,625,552,540 0.73703 11,980,810 11,453,519 95.6% 2001 -02 1,796,088,449 0.73703 13,237,711 12,570,268 95.0% 2002 -03 1,855,753,110 0.73703 13,677,457 13,017,092 95.2% 2003 -04 1,976,644,620 0.73703 14,568,464 13,873,882 95.2% 2004 -05 2,077,364,360 0.73703 15,310,799 14,545,259 95.0% 2005 -06 2,146,739,345 0.73703 15,822,113 14,937,709 94.4% 2006 -07 2,270,656,839 0.73703 16,735,422 15,801,774 94.4% 2007 -08 * 2,469,616,010 0.73703 18,201,811 17,584,253 96.6% * as of 06/30/2008 179 CITY OF BAYTOWN GENERAL LONG TERM DEBT PRINCIPAL AND INTEREST REQUIREMENTS As of October 1, 2008 Fiscal Interest Interest Year Principal Due 211 Due 811 Interest Total 2009 $ 5,660,000 $ 1,725,694 $ 1,346,927 $ 3,072,620 $ 8,732,620 2010 6,245,000 1,346,927 1,201,529 2,548,455 8,793,455 2011 6,560,000 1,201,529 1,048,469 2,249,998 8,809,998 2012 5,505,000 1,048,469 925,239 1,973,709 7,478,709 2013 3,475,000 925,239 850,270 1,775,509 5,250,509 2014 3,630,000 850,270 772,483 1,622,753 5,252,753 2015 3,835,000 772,483 689,949 1,462,432 5,297,432 2016 3,790,000 689,949 606,308 1,296,257 5,086,257 2017 3,570,000 606,308 527,257 1,133,565 4,703,565 2018 3,280,000 527,257 453,694 980,951 4,260,951 2019 2,720,000 453,694 393,762 847,456 3,567,456 2020 2,855,000 393,762 329,754 723,516 3,578,516 2021 2,685,000 329,754 269,171 598,925 3,283,925 2022 2,830,000 269,171 204,782 473,953 3,303,953 2023 2,390,000 204,782 152,064 356,846 2,746,846 2024 1,935,000 152,064 109,525 261,589 2,196,589 2025 1,665,000 109,525 73,675 183,200 1,848,200 2026 1,315,000 73,675 44,663 118,338 1,433,338 2027 970,000 44,663 22,838 67,500 1,037,500 2028 1,015,000 22,838 - 22,838 1,037,838 $ 65,930,000 $ 11,748,050 $ 10,022,356 $ 21,770,406 $ 87,700,406 $9.00 $8.00 $7.00 $6.00 g $5.00 e $4.00 $3.00 a $2.00 $1.00 180 Annual Debt Service Requirements ir or iiiiiiiiiiiii��� O O O O O O O O O O O O O O O O O O O O N N N N N N N N N N N N N N N N N N N N Fiscal Year CITY OF BAYTOWN GENERAL LONG TERM DEBT SCHEDULE OF FISCAL YEAR 2008 -09 REQUIREMENTS Principal Principal & Interest Principal Amount of Outstanding Requirements for 2008 -09 Outstanding Series Obligation Issue Oct. 1, 2008 Principal Interest Total Sept. 30, 2009 1997 Tax & Revenue Cert. of Oblig. $ 4,070,000 $ 210,000 $ 210,000 $ 5,145 $ 215,145 $ - 1998 Tax & Revenue Cert. of Oblig. 15,060,000 5,600,000 445,000 262,254 707,254 5,155,000 1998 General Obligation & Refd 15,235,000 5,770,000 1,385,000 241,033 1,626,033 4,385,000 2000 Certificate of Obligation 4,000,000 770,000 175,000 36,738 211,738 595,000 2002 General Obligation 7,010,000 5,595,000 280,000 281,406 561,406 5,315,000 2002 General Obligation Refd 11,610,000 5,475,000 1,530,000 244,125 1,774,125 3,945,000 2002 Marina Improvement Refd 3,020,000 1,385,000 320,000 60,155 380,155 1,065,000 2003 General Obligation 7,355,000 6,040,000 290,000 250,394 540,394 5,750,000 2004 General Obligation 4,705,000 4,035,000 185,000 186,138 371,138 3,850,000 2005 General Obligation 5,060,000 4,705,000 170,000 183,605 353,605 4,535,000 2005A General Obligation Refd 7,740,000 7,565,000 295,000 305,758 600,758 7,270,000 2006 General Obligation 5,215,000 4,960,000 180,000 217,013 397,013 4,780,000 2007A Certificate of Obligation 1,000,000 930,000 90,000 33,807 123,807 840,000 2008 General Obligation 12,890,000 12,890,000 105,000 765,052 870,052 12,785,000 Total $ 65,930,000 $ 5,660,000 $ 3,072,623 $ 8,732,623 $ 60,270,000 181 CITY OF BAYTOWN GENERAL DEBT SERVICE FUND STATEMENT OF BONDED INDEBTEDNESS Fiscal Year 2008-09 Fiscal Interest Principal Interest Interest Total Annual Principal Year Rate Due 02101 Due 02101 Due 08101 Interest Requirement Outstanding Tax & Revenue Cert. of Obli¢. $ 4,070,000 Series 1997A Date of Issue - July 1, 1995 Term - 20 Years Tax & Revenue Cert. of I Series 1998 Date of Issue - May 15, 1999 $ 3,930,000 1999 7.500% $ 115,000 $ 107,073 $ 102,760 $ 209,833 $ 324,833 3,815,000 2000 7.500% 120,000 102,760 98,260 201,020 321,020 3,695,000 2001 7.500% 130,000 98,260 93,385 191,645 321,645 3,565,000 2002 7.500% 135,000 93,385 88,323 181,708 316,708 3,430,000 2003 7.500% 145,000 88,323 82,885 171,208 316,208 3,285,000 2004 6.250% 155,000 82,885 78,041 160,926 315,926 3,130,000 2005 4.500% 165,000 78,041 18,198 96,239 261,239 2,965,000 2006 4.600% 175,000 18,198 14,173 32,370 207,370 590,000 2007 4.700% 185,000 14,173 9,825 23,998 208,998 405,000 2008 4.800% 195,000 9,825 5,145 14,970 209,970 210,000 2009 4.900% 210,000 5,145 - 5,145 215,145 5,600,000 2009 $ 1,730,000 $ 698,066 $ 590,994 $ 1,289,062 $ 3,019,062 5,155,000 Tax & Revenue Cert. of I Series 1998 Date of Issue - May 15, 1999 Term - 20 Years $ 15,060,000 1999 4.50% $ 730,000 $ 508,984 $ 341,454 $ 850,438 $ 1,580,438 14,330,000 2000 4.50% 815,000 341,454 323,117 664,571 1,479,571 13,515,000 2001 4.50% 850,000 323,117 303,992 627,109 1,477,109 12,665,000 2002 4.50% 885,000 303,992 284,079 588,071 1,473,071 11,780,000 2003 4.50% 920,000 284,079 263,379 547,459 1,467,459 10,860,000 2004 4.50% 965,000 263,379 241,667 505,046 1,470,046 9,895,000 2005 4.50% 1,005,000 241,667 219,054 460,721 1,465,721 8,890,000 2006 4.50% 1,050,000 219,054 195,429 414,484 1,464,484 7,840,000 2007 6.00% 1,095,000 195,429 162,579 358,009 1,453,009 6,745,000 2008 4.60% 1,145 000 162,579 136,244 298,824 1,443,824 5,600,000 2009 4.60% 445,000 136,244 126,009 262,254 707,254 5,155,000 2010 4.60% 465,000 126,009 115,314 241,324 706,324 4,690,000 2011 4.70% 490,000 115,314 103,799 219,114 709,114 4,200,000 2012 4.80% 510,000 103,799 91,559 195,359 705,359 3,690,000 2013 4.88% 540,000 91,559 78,397 169,956 709,956 3,150,000 2014 4.88% 565,000 78,397 64,625 143,022 708,022 2,585,000 2015 5.00% 600,000 64,625 49,625 114,250 714,250 1,985,000 2016 5.00% 630,000 49,625 33,875 83,500 713,500 1,355,000 2017 5.00% 660,000 33,875 17,375 51,250 711,250 695,000 2018 5.00% 695,000 17,375 - 17,375 712,375 - $ 15,060,000 $ 3,660,560 $ 3,151,576 $ 6,812,135 $ 21,872,135 182 CITY OF BAYTOWN GENERAL DEBT SERVICE FUND STATEMENT OF BONDED INDEBTEDNESS Fiscal Year 2008 -09 Fiscal Interest Principal Interest Interest Total Annual Principal Year Rate Due 02101 Due 02101 Due 08101 Interest Requirement Outstanding General Obligation & Ref'd 4.600% 1,325,000 166,919 136,444 $ 15,235,000 Series 1998 2009 4.600% Date of Issue - July 1, 1998 104,589 Term -17 Years 1,626,033 4,385,000 2010 4.600% 1,450,000 104,589 70,876 $ 15,235,000 1999 4.500% $ 130,000 $ 400,086 $ 340,494 $ 740,580 $ 870,580 15,105,000 2000 4.500% 110,000 340,494 338,294 678,788 788,788 14,995,000 2001 4.500% 115,000 338,294 335,965 674,259 789,259 14,880,000 2002 4.500% 1,105,000 335,965 313,036 649,001 1,754,001 13,775,000 2003 4.500% 1,110,000 313,036 289,726 602,763 1,712,763 12,665,000 2004 4.500% 1,395,000 289,726 259,734 549,460 1,944,460 11,270,000 2005 4.500% 1,455,000 259,734 227,724 487,458 1,942,458 9,815,000 2006 4.500% 1,580,000 227,724 192,569 420,293 2,000,293 8,235,000 2007 6.000% 1,140,000 192,569 166,919 359,488 1,499,488 7,095,000 2008 4.600% 1,325,000 166,919 136,444 303,363 1,628,363 5,770,000 2009 4.600% 1,385,000 136,444 104,589 241,033 1,626,033 4,385,000 2010 4.600% 1,450,000 104,589 70,876 175,465 1,625,465 2,935,000 2011 4.700% 1,525,000 70,876 34,658 105,534 1,630,534 1,410,000 2012 4.800% 790,000 34,658 15,500 50,158 840,158 620,000 2013 4.875% 195,000 15,500 10,625 26,125 221,125 425,000 2014 4.875% 205,000 10,625 5,500 16,125 221,125 220,000 2015 5.000% 220,000 5,500 - 5,500 225,500 - Certificate of ObHeation $ Series 2000 Date of Issue - April 1, 2000 Term - 20 Years $ 4,000,000 2000 6.00% $ - $ - $ 74,237 $ 74,237 $ 74,237 4,000,000 2001 6.00% 50,000 111,355 109,855 221,210 271,210 3,950,000 2002 6.00% 110,000 109,855 106,555 216,410 326,410 3,840,000 2003 6.00% 120,000 106,555 102,955 209,510 329,510 3,720,000 2004 6.00% 130,000 102,955 99,055 202,010 332,010 3,590,000 2005 6.00% 135,000 99,055 34,644 133,699 268,699 3,455,000 2006 6.00% 140,000 34,644 30,444 65,088 205,088 1,085,000 2007 6.00% 150,000 30,444 25,944 56,388 206,388 935,000 2008 6.00% 165,000 25,944 20,994 46,938 211,938 770,000 2009 6.00% 175,000 20,994 15,744 36,738 211,738 595,000 2010 5.55% 185,000 15,744 10,610 26,354 211,354 410,000 2011 5.15% 200,000 10,610 5,460 16,070 216,070 210,000 2012 5.20% 210,000 5,460 - 5,460 215,460 - $ 1,770,000 $ 673,614 $ 636,495 $ 1.310.112 $ 3.080.112 183 CITY OF BAYTOWN GENERAL DEBT SERVICE FUND STATEMENT OF BONDED INDEBTEDNESS Fiscal Year 2008-09 Fiscal Interest Principal Interest Interest Total Annual Principal Year Rate Due 02/01 Due 02/01 Due 08/01 Interest Requirement Outstanding General Obligation $ 11,610,000 2002 $ 7,010,000 Series 2002 $ - $ 398,742 $ Date of Issue - December 1, 2001 $ 398,742 Term - 20 Years 2003 5.00% 875,000 299,056 277,181 576,238 1,451,238 10,735,000 $ 7,010,000 2002 $ - $ - $ 240,538 $ 240,538 $ 240,538 7,010,000 2003 5.00% 205,000 180,403 175,278 355,681 560,681 6,805,000 2004 5.00% 220,000 175,278 169,778 345,056 565,056 6,585,000 2005 5.00% 230,000 169,778 164,028 333,806 563,806 6,355,000 2006 5.00% 240,000 164,028 158,028 322,056 562,056 6,115,000 2007 5.25% 255,000 158,028 151,334 309,363 564,363 5,860,000 2008 5.25% 265,000 151,334 144,378 295,713 560,713 5,595,000 2009 5.25% 280,000 144,378 137,028 281,406 561,406 5,315,000 2010 5.25% 295,000 137,028 129,284 266,313 561,313 5,020,000 2011 5.25% 315,000 129,284 121,016 250,300 565,300 4,705,000 2012 4.75% 330,000 121,016 113,178 234,194 564,194 4,375,000 2013 4.85% 345,000 113,178 104,812 217,990 562,990 4,030,000 2014 4.90% 360,000 104,812 95,992 200,804 560,804 3,670,000 2015 5.00% 380,000 95,992 86,492 182,484 562,484 3,290,000 2016 5.00% 400,000 86,492 76,492 162,984 562,984 2,890,000 2017 5.13% 420,000 76,492 65,729 142,221 562,221 2,470,000 2018 5.13% 445,000 65,729 54,326 120,056 565,056 2,025,000 2019 5.25% 465,000 54,326 42,120 96,446 561,446 1,560,000 2020 5.40% 490,000 42,120 28,890 71,010 561,010 1,070,000 2021 5.40% 520,000 28,890 14,850 43,740 563,740 550,000 2022 5.40% 550,000 14,850 - 14,850 564,850 - $ 7,010,000 $ 2,213,438 $ 2,273,572 $ 4,487,010 $ 11,497,011 General Obligation Refunding $ 11,610,000 Series 2002 Date of Issue - December 1 2001 Term -10 Years $ 11,610,000 2002 $ - $ - $ 398,742 $ 398,742 $ 398,742 11,610,000 2003 5.00% 875,000 299,056 277,181 576,238 1,451,238 10,735,000 2004 5.00% 785,000 277,181 257,556 534,738 1,319,738 9,950,000 2005 5.00% 830,000 257,556 236,806 494,363 1,324,363 9,120,000 2006 5.00% 815,000 236,806 216,431 453,238 1,268,238 8,305,000 2007 5.25% 1,380,000 216,431 180,206 396,638 1,776,638 6,925,000 2008 5.25% 1,450,000 180,206 142,144 322,350 1,772,350 5,475,000 2009 5.25% 1,530,000 142,144 101,981 244,125 1,774,125 3,945,000 2010 5.25% 1,615,000 101,981 59,588 161,569 1,776,569 2,330,000 2011 5.25% 1,700,000 59,588 14,963 74,550 1,774,550 630,000 2012 4.75% 630,000 14,963 - 14,963 644,963 - $ 11,610,000 $ 1,785,913 $ 1,885,598 $ 3,671,510 $ 15,281,514 184 CITY OF BAYTOWN GENERAL DEBT SERVICE FUND STATEMENT OF BONDED INDEBTEDNESS Fiscal Year 2008 -09 Fiscal Interest Principal Interest Interest Total Annual Principal Year Rate Due 02101 Due 02101 Due 08101 Interest Requirement Outstanding Marina Improvement Refunding $ 7,355,000 $ 3,020,000 Series 2002 - $ - $ Date of Issue - December 1, 2001 132,853 Term -10 Years 7,355,000 2004 5.00% 250,000 159,424 153,174 312,598 562,598 $ 3,020,000 2002 $ - $ - $ 94,680 $ 94,680 $ 94,680 3,020,000 2003 4.50% 245,000 71,010 65,498 136,508 381,508 2,775,000 2004 4.50% 255,000 65,498 59,760 125,258 380,258 2,520,000 2005 4.50% 265,000 59,760 53,798 113,558 378,558 2,255,000 2006 4.50% 275,000 53,798 47,610 101,408 376,408 1,980,000 2007 4.50% 290,000 47,610 41,085 88,695 378,695 1,690,000 2008 4.70% 305,000 41,085 33,918 75,003 380,003 1,385,000 2009 4.80% 320,000 33,918 26,238 60,155 380,155 1,065,000 2010 4.88% 340,000 26,238 17,950 44,188 384,188 725,000 2011 4.90% 350,000 17,950 9,375 27,325 377,325 375,000 2012 5.00% 375,000 9,375 - 9,375 384,375 - 2016 $ 3,020,000 $ 426,240 $ 449,910 $ 876,150 $ 3,896,153 3,355,000 General Obligation $ 7,355,000 Series 2003 Date of Issue - March 1, 2003 Term - 20 Years $ 7,355,000 2003 $ - $ - $ 132,853 $ 132,853 $ 132,853 7,355,000 2004 5.00% 250,000 159,424 153,174 312,598 562,598 7,105,000 2005 5.00% 255,000 153,174 146,799 299,973 554,973 6,850,000 2006 3.60% 260,000 146,799 142,119 288,918 548,918 6,590,000 2007 5.00% 270,000 142,119 135,369 277,488 547,488 6,320,000 2008 5.00% 280,000 135,369 128,369 263,738 543,738 6,040,000 2009 4.38% 290,000 128,369 122,025 250,394 540,394 5,750,000 2010 3.35% 300,000 122,025 117,000 239,025 539,025 5,450,000 2011 3.60% 310,000 117,000 111,420 228,420 538,420 5,140,000 2012 3.70% 325,000 111,420 105,408 216,828 541,828 4,815,000 2013 3.80% 340,000 105,408 98,948 204,355 544,355 4,475,000 2014 4.00% 355,000 98,948 91,848 190,795 545,795 4,120,000 2015 4.10% 375,000 91,848 84,160 176,008 551,008 3,745,000 2016 4.20% 390,000 84,160 75,970 160,130 550,130 3,355,000 2017 4.30% 410,000 75,970 67,155 143,125 553,125 2,945,000 2018 4.40% 430,000 67,155 57,695 124,850 554,850 2,515,000 2019 4.40% 455,000 57,695 47,685 105,380 560,380 2,060,000 2020 4.50% 475,000 47,685 36,998 84,683 559,683 1,585,000 2021 4.60% 500,000 36,998 25,498 62,495 562,495 1,085,000 2022 4.70% 530,000 25,498 13,043 38,540 568,540 555,000 2023 4.70% 555,000 13,043 - 13,043 568,043 - $ 7.355,000 $ 1,920,103 $ 1,893,532 $ 3,813,634 $ 11,168.639 185 CITY OF BAYTOWN GENERAL DEBT SERVICE FUND STATEMENT OF BONDED INDEBTEDNESS Fiscal Year 2008 -09 Fiscal Interest Principal Interest Interest Total Annual Principal I Year Rate Due 02101 Due 02101 Due 08101 Interest Requirement Outstanding GeneralObligation 4.00% 180,000 90,103 86,503 176,605 $ 4,705,000 Series 2004 2011 4.00% Date of Issue - June 1, 2004 86,503 Term - 20 Years 169,205 359,205 4,165,000 2012 4.00% 205,000 82,703 78,603 $ 4,705,000 2005 6.00% $ 140,000 $ 154,592 $ 111,744 $ 266,335 $ 406,335 4,565,000 2006 6.00% 175,000 111,744 106,494 218,238 393,238 4,390,000 2007 6.00% 175,000 106,494 101,244 207,738 382,738 4,215,000 2008 6.00% 180,000 101,244 95,844 197,088 377,088 4,035,000 2009 6.00% 185,000 95,844 90,294 186,138 371,138 3,850,000 2010 6.00% 190,000 90,294 84,594 174,888 364,888 3,660,000 2011 4.50% 195,000 84,594 80,206 164,800 359,800 3,465,000 2012 4.00% 205,000 80,206 76,106 156,313 361,313 3,260,000 2013 4.00% 210,000 76,106 71,906 148,013 358,013 3,050,000 2014 4.15% 220,000 71,906 67,341 139,248 359,248 2,830,000 2015 4.30% 230,000 67,341 62,396 129,738 359,738 2,600,000 2016 4.45% 240,000 62,396 57,056 119,453 359,453 2,360,000 2017 4.55% 250,000 57,056 51,369 108,425 358,425 2,110,000 2018 4.65% 260,000 51,369 45,324 96,693 356,693 1,850,000 2019 4.70% 275,000 45,324 38,861 84,185 359,185 1,575,000 2020 4.80% 285,000 38,861 32,021 70,883 355,883 1,290,000 2021 4.90% 300,000 32,021 24,671 56,693 356,693 990,000 2022 4.95% 315,000 24,671 16,875 41,546 356,546 675,000 2023 5.00% 330,000 16,875 8,625 25,500 355,500 345,000 2024 5.00% 345,000 8,625 - 8,625 353,625 - 4.705.000 $ 1.377.563 $ 1.222.971 $ 2.600.534 $ 7.305.540 General Obligation $ 5,060,000 Series 2005 Date of Issue - March 1, 2005 Term - 20 Years $ 5,060,000 2006 4.00% $ 35,000 $ 184,438 $ 99,903 $ 284,340 $ 319,340 5,025,000 2007 4.00% 155,000 99,903 96,803 196,705 351,705 4,870,000 2008 4.00% 165,000 96,803 93,503 190,305 355,305 4,705,000 2009 4.00% 170,000 93,503 90,103 183,605 353,605 4,535,000 2010 4.00% 180,000 90,103 86,503 176,605 356,605 4,355,000 2011 4.00% 190,000 86,503 82,703 169,205 359,205 4,165,000 2012 4.00% 205,000 82,703 78,603 161,305 366,305 3,960,000 2013 4.00% 215,000 78,603 74,303 152,905 367,905 3,745,000 2014 4.00% 225,000 74,303 69,803 144,105 369,105 3,520,000 2015 3.50% 240,000 69,803 65,603 135,405 375,405 3,280,000 2016 3.60% 255,000 65,603 61,013 126,615 381,615 3,025,000 2017 3.75% 265,000 61,013 56,044 117,056 382,056 2,760,000 2018 3.80% 280,000 56,044 50,724 106,768 386,768 2,480,000 2019 3.90% 300,000 50,724 44,874 95,598 395,598 2,180,000 2020 4.00% 315,000 44,874 38,574 83,448 398,448 1,865,000 2021 4.00% 335,000 38,574 31,874 70,448 405,448 1,530,000 2022 4.10% 350,000 31,874 24,699 56,573 406,573 1,180,000 2023 4.10% 370,000 24,699 17,114 41,813 411,813 810,000 2024 4.20% 395,000 17,114 8,819 25,933 420,933 415,000 2025 4.25% 415,000 8,819 - 8,819 423,819 - $ 5.060.000 $ 1,355,995 $ 1,171,558 $ 2,527,556 $ 7,587,556 186 CITY OF BAYTOWN GENERAL DEBT SERVICE FUND STATEMENT OF BONDED INDEBTEDNESS Fiscal Year 2008-09 Fiscal Interest Principal Interest Interest Total Annual Principal Year Rate Due 02/01 Due 02/01 Due 08/01 Interest Requirement Outstanding General Oblinatlon Refundlne $ 7,740,000 Series 2005A 3.75% 530,000 Date of Issue -Aril 1, 2005 290,658 Term -15 Years 6,740,000 Fiscal Interest Principal Interest Interest Total Total Debt Balance of Year Rate Due 2/1 Due 2/1 Due 8/1 Interest for Fiscal Yr Principal 2013 4.00% 825,000 106,060 89,560 195,620 1,020,620 $ 7,740,000 2005 0.00% $ - $ - $ 105,390 $ 105,390 $ 105,390 7,740,000 2006 3.00% 55,000 158,085 157,260 315,345 370,345 7,685,000 2007 3.00% 60,000 157,260 156,360 313,620 373,620 7,625,000 2008 3.00% 60,000 156,360 155,460 311,820 371,820 7,565,000 2009 3.50% 295,000 155,460 150,298 305,758 600,758 7,270 000 2010 3.75% 530,000 150,298 140,360 290,658 820,658 6,740,000 2011 4.00% 555,000 140,360 129,260 269,620 824,620 6,185,000 2012 4.00% 1,160,000 129,260 106,060 235,320 1,395,320 5,025,000 2013 4.00% 825,000 106,060 89,560 195,620 1,020,620 4,200,000 2014 4.00% 860,000 89,560 72,360 161,920 1,021,920 3,340,000 2015 4.00% 910,000 72,360 54,160 126,520 1,036,520 2,430,000 2016 4.50% 950,000 54,160 32,785 86,945 1,036,945 1,480,000 2017 4.38% 600,000 32,785 19,660 52,445 652,445 880,000 2018 4.40% 280,000 19,660 13,500 33,160 313,160 600,000 2019 4.50% 290,000 13,500 6,975 20,475 310,475 310,000 2020 4.50% 310,000 6,975 - 6,975 316,975 - 2019 $ 7,740,000 $ 1,442,143 $ 1,389,448 $ 2,831,591 $ 10,571,591 2,420,000 General Obligation 4.25% 300,000 52,828 46,453 99,281 $ 5,215,000 Series 2006 4.25% 315,000 Date of Issue - March 1, 2006 86,213 Term - 20 Years 1,805,000 2007 2008 6.00% $ 6.00% 80,000 $ 175,000 217,903 $ 116,456 116,456 $ 111,206 334,359 $ 227,663 $ 414,359 402,663 5,215,000 5,135,000 4,960,000 2009 6.00% 180,000 111,206 105,806 217,013 397,013 4,780,000 2010 5.50% 190,000 105,806 100,581 206,388 396,388 4,590,000 2011 5.50% 200,000 100,581 95,081 195,663 395,663 4,390,000 2012 5.50% 210,000 95,081 89,306 184,388 394,388 4,180,000 2013 5.00% 220,000 89,306 83,806 173,113 393,113 3,960,000 2014 4.00% 230,000 83,806 79,206 163,013 393,013 3,730,000 2015 4.00% 240,000 79,206 74,406 153,613 393,613 3,490,000 2016 4.00% 250,000 74,406 69,406 143,813 393,813 3,240,000 2017 4.00% 260,000 69,406 64,206 133,613 393,613 2,980,000 2018 4.00% 275,000 64,206 58,706 122,913 397,913 2,705,000 2019 4.13% 285,000 58,706 52,828 111,534 396,534 2,420,000 2020 4.25% 300,000 52,828 46,453 99,281 399,281 2,120,000 2021 4.25% 315,000 46,453 39,759 86,213 401,213 1,805,000 2022 4.25% 330,000 39,759 32,747 72,506 402,506 1,475,000 2023 4.38% 345,000 32,747 25,200 57,947 402,947 1,130,000 2024 4.38% 360,000 25,200 17,325 42,525 402,525 770,000 2025 4.50% 375,000 17,325 8,888 26,213 401,213 395,000 2026 4.50% 395,000 8,888 - 8,888 403,888 - $ 5.215.000 $ 1.489.278 $ 1.271.375 $ 2.760.659 $ 7.975.659 187 CITY OF BAYTOWN GENERAL DEBT SERVICE FUND STATEMENT OF BONDED INDEBTEDNESS Fiscal Year 2008-09 Fiscal Interest Principal Interest Interest Total Annual Principal Year Rate Due 02/01 Due 02/01 Due 08/01 Interest Requirement Outstanding General Obligation $ 1,000,000 Series 2007A Date of Issue - April 19, 2007 Term -10 Years $ 1,000,000 2008 3.82% $ 70,000 $ 29,923 $ 17,763 $ 47,686 $ 117,686 930,000 2009 3.82% 90,000 17,763 16,044 33,807 123,807 840,000 2010 3.82% 90,000 16,044 14,325 30,369 120,369 750,000 2011 3.82% 95,000 14,325 12,511 26,836 121,836 655,000 2012 3.82% 100,000 12,511 10,601 23,111 123,111 555,000 2013 3.82% 105,000 10,601 8,595 19,196 124,196 450,000 2014 3.82% 105,000 8,595 6,590 15,185 120,185 345,000 2015 3.82% 110,000 6,590 4,489 11,078 121,078 235,000 2016 3.82% 115,000 4,489 2,292 6,781 121,781 120,000 2017 3.82% 120,000 2,292 - 2,292 122,292 - $ 1,000,000 $ 123,131 $ 93,208 $ 216,341 $ 1,216,341 General Obligation S 12,890,000 Series 2008 Date of Issue - February 15, 2008 Term - 20 Years Fiscal Interest Principal Interest Interest Total Total Debt Balance of Year Rate Due 2/1 Due 2/1 Due 8/1 Interest for Fiscal Yr Principal $ 12,890,000 2009 3.00% $ 105,000 $ 504,283 $ 260,769 $ 765,052 $ 870,052 12,785,000 2010 3.00% 415,000 260,769 254,544 515,313 930,313 12,370,000 2011 3.00% 435,000 254,544 248,019 502,563 937,563 11,935,000 2012 4.00% 455,000 248,019 238,919 486,938 941,938 11,480,000 2013 4.00% 480,000 238,919 229,319 468,238 948,238 11,000,000 2014 4.00% 505,000 229,319 219,219 448,538 953,538 10,495,000 2015 4.00% 530,000 219,219 208,619 427,838 957,838 9,965,000 2016 4.00% 560,000 208,619 197,419 406,038 966,038 9,405,000 2017 4.00% 585,000 197,419 185,719 383,138 968,138 8,820,000 2018 4.00% 615,000 185,719 173,419 359,138 974,138 8,205,000 2019 4.00% 650,000 173,419 160,419 333,838 983,838 7,555,000 2020 4.00% 680,000 160,419 146,819 307,238 987,238 6,875,000 2021 4.00% 715,000 146,819 132,519 279,338 994,338 6,160,000 2022 4.00% 755,000 132,519 117,419 249,938 1,004,938 5,405,000 2023 4.13% 790,000 117,419 101,125 218,544 1,008,544 4,615,000 2024 4.25% 835,000 101,125 83,381 184,506 1,019,506 3,780,000 2025 1.43% 875,000 83,381 64,788 148,169 1,023,169 2,905,000 2026 4.38% 920,000 64,788 44,663 109,450 1,029,450 1,985,000 2027 4.50% 970,000 44,663 22,838 67,500 1,037,500 1,015,000 2028 4.50% 1,015,000 22,838 - 22,838 1,037,838 - $ 12,890,000 $ 3,594,214 $ 3,089,931 $ 6,684,153 $ 19,574,153 188 CITY OF BAYTOWN ORGANIZATION CHART HOTEL /MOTEL FUND n City Council 11 11 City Manager 11 I Deputy City I Manager Hotel/Motel Fund BAYTOWN 189 CITY OF BAYTOWN HOTEL/MOTEL FUND 232 BUDGET SUMMARY BY FUND Actual Budget Estimated Adopted 2006 -07 2007 -08 2007 -08 2008 -09 Revenues Hotel /Motel Occupancy Tax $ 661,705 $ 555,381 $ 698,400 $ 718,400 Participation Fees 10,798 7,800 10,590 10,590 Interest Income 59,159 50,000 57,700 50,000 Total Revenues 731,662 613,181 766,690 778,990 Expenditures Personnel Services 36,201 51,704 45,938 108,029 Supplies 19,649 35,885 34,341 38,385 Maintenance 63,478 12,141 1,750 12,141 Services 357,423 529,468 443,916 566,557 Sundry 1,100 650 650 650 Total Operating 477,851 629,848 526,595 725,762 Capital Outlay 26,151 89,968 88,500 776,978 Unforeseen/Nm Initiatives 331,913 500,000 Total Expenditures 504,002 1,051,729 615,095 2,002,740 Excess (Deficit) Revenues Over Expenditures Fund Balance - Beginning Fond Balance - Ending No. of Working Capital Days 227,660 (438,548) 151,595 (1,223,750) 1,150,655 1,171,684 1,378 -,315 1,529,910 $ 1,378,335 $ 733,136 $ 1,529,910 $ 306,160 998 254 908 56 Hotel Motel Tax Fund Expenditure by Function Historical 12.44% Promotional 80.63% ��Bay Communities Ares 2.99 3.95 % 190 CITY OF BAYTOWN PROGRAM SUMMARY 5030 HOTEL/MOTEL FUND Program Description The Hotel/Motel Occupancy Tax provides a significant source of revenue for programs and facilities that increase tourism. Major Goals • Provide activities and promotions to enhance tourist participation within the City of Baytown. • Provide support for programs that enrich the quality of life for citizens by cultivating an appreciation in the Arts and historical presentation. Major Objectives • Continue upgrade and maintenance of facilities. • Provide related advertising and promotions. • Develop a public relations /media campaign that effectively promotes the resources of the community. • Enhance Baytown's image by promoting the City's environmental resources. 191 Actual Budget Estimated Adopted Expenditures by Function 2006 -07 2007 -08 2007 -08 2008 -09 50310 Arts $ 42,333 $ 77,103 $ 74,411 $ 79,053 50320 Promotional 349,392 824,390 430,014 1,614,727 50330 Historical 73,471 110,670 77,215 249,100 50350 Bay Communities 38,806 39,566 33,455 59,860 Total Expenditures $504,002 $1,051,729 $615,095 $2,002,740 191 CITY OF BAYTOWN SERVICE LEVEL BUDGET 5030 HOTEL/MOTEL Actual Budget Estimated Adopted Acct# Acct Description 2006 -07 2007 -08 2007 -08 2008 -09 7100 Personnel Services - 500 81011 Signs - 1,570 71002 Regular Wages $ 94 $ - $ - $ 25,211 71003 Part Time Wages 298 - - 18,508 71009 Overtime 28,697 41,492 36,119 41,492 71021 Health & Dental - - - 3,629 71022 TMRS 4,371 6,153 6,591 11,205 71023 FICA 2,122 3,185 2,736 6,519 71028 Workers Compensation 619 874 492 790 71041 Allowances - - - 675 Total Personnel Services 36,201 51,704 45,938 108,029 7200 Supplies 72002 Postage - 1,300 1,156 1,300 72004 Printing 1,403 3,275 3,085 5,775 72041 Educational 18,246 31,310 30,100 31,310 Total Supplies 19,649 35,885 34,341 38,385 7300 Maintenance 73011 Buildings 4,769 7,141 1,000 7,141 73027 Heating & Cooling System 58,709 3,200 500 3,200 73028 Electrical Maintenance - 1,800 250 1,800 Total Maintenance 63,478 12,141 1,750 12,141 7400 Services 74001 Communication 723 3,120 3,120 3,000 74002 Electric Service 9,522 19,857 13,140 25,410 74005 Natural Gas 471 4,469 1,700 4,469 74011 Equipment Rental 9,782 12,320 13,600 17,000 74021 Special Services 204,675 247,108 228,920 269,084 74036 Advertising 127,739 232,138 176,350 234,638 74041 Travel & Reimbursables - 2,856 2,486 3,856 74042 Education & Training - 600 600 2,100 74051 Rents 581 - - - 74087 Miscellaneous 3,930 7,000 4,000 7,000 Total Services 357,423 529,468 443,916 566,557 7500 Sundry Charges 75001 Contributions 1,100 650 650 650 Total Sundry & Other 1,100 650 650 650 Total Operating 477,851 629,848 526,595 725,762 8000 Capital Outlay 80001 Furniture & Equip <$5,000 - - - 500 81011 Signs - 1,570 500 31,500 82011 Building & Improvements - - - 189,000 83031 Fences - - - 41,580 83039 Other Improvements - - - 21,000 84042 Machinery & Equipment - 10,000 10,000 2,500 85001 Construction 26,151 78,398 78,000 490,898 Total Capital Outlay 26,151 89,968 88,500 776,978 192 CITY OF BAYTOWN SERVICE LEVEL BUDGET 5030 HOTEL/MOTEL Actual Budget Estimated Adopted Acct# Acct Description 2006 -07 2007 -08 2007 -08 2008 -09 9900 Contingencies 99001 Contingencies - 71,913 - - 99002 Unforeseen/New Initiatives - 260,000 - 500,000 Total Contingencies - 331,913 - 500,000 TOTAL DEPARTMENT $ 504,002 $1,051,729 $ 615,095 $2,002,740 193 CITY OF BAYTOWN HOTEL/MOTEL FUND BUDGET 2008 -09 PROGRAMS BAY ARTS PROMOTIONAL HISTORICAL COMMUNITIES TOTAL • Additional Band -Width for Webcams $ 2,400 $ - $ - $ - $ 2,400 • Advertising for Baytown Nature Center • Grito Fest 13,276 (Billboards/Magazines/Papers) - 8,400 - - 8,400 • Art League Building Restoration - - 50,000 - 50,000 • Arts Show 1,250 2,000 - - 3,250 • Bay Communities Clean -up - - - 59,860 59,860 • Bayou Bowl - 55,000 - - 55,000 ' Bayshore Fine Rides - 15,000 - - 15,000 ` Baytown Chamber of Commerce Contract - 60,000 - - 60,000 ` Baytown Little Theatre Restoration - - 150,000 - 150,000 ` Baytown Nature Center - 7,920 - - 7,920 ' Baytown Symphony 7,518 605 - - 8,123 ' Christmas on Texas Avenue Event - 10,000 - - 10,000 ' City Advertising in State- wide/National Advertising) Publications - 30,000 - - 30,000 * Community Wide Banners - 15,000 - - 15,000 ' Council Approved Eligible & (USSSA/ TAAF/PIXIE) - Promotional Activities - 37,500 - - 37,500 ` Economic Alliance - 10,000 - - 10,000 * Environmental Education Festivals - Nurture Nature Fest and Great Goose Center - Creek Fest 31,113 - - - 31,113 • Grito Fest 13,276 35,068 - - 48,344 • July 3rd/4th 23,496 126,948 - - 150,444 • Miscellaneous - 5,256 - 5,256 • Miscellaneous Advertising - 36,570 - - 36,570 • Museum - - 34,100 - 34,100 ' Pre -race Events at Houston Raceway Park National Races - 50,000 - - 50,000 * Public Affairs/Promotions Coordinator Position (50 %) - 46,880 - - 46,880 * Summer Fest (Promotion and Advertising) - 15,000 - - 15,000 ' Tournament Bid Money (USSSA/ TAAF/PIXIE) - 7,000 - - 7,000 ' Unforeseen/New Initiatives - 485,000 15,000 - 500,000 ' Upgrade/Renovation of Family Aquatic Center - 545,580 - - 545,580 ' Webpage Services - 10,000 - - 10,000 TOTAL PROGRAMS $ 79,053 $ 1,614,727 $ 249,100 $ 59,860 $2,002,740 194 CITY OF BAYTOWN ORGANIZATION CHART WATER AND SEWER FUND Q�Il..ww� BAS N jo, i,�y tt'nor \P.ssle+umer Cnn.�mgion UNlily Billin_o ��fa�lU18 l)ICNpORi C�,. %tanager Dapmy Ciry .b -iaun Gr: Mmagn '•lame. Di.w,,Mblic Diresur.d Finmma w.dsNfilifim wstani Ireawmr Assmslmi Director ofUrilirle IF Fim. Direemr Q�Il..ww� BAS N jo, tt'nor \P.ssle+umer Cnn.�mgion UNlily Billin_o ��fa�lU18 l)ICNpORi Q�Il..ww� BAS N jo, CITY OF BAYTOWN WATER & SEWER FUND 520 BUDGET SUMMARY BY FUND Expenditures by Type Personnel Services Actual Budget Estimated Adopted Supplies 2006 -07 2007 -08* 2007 -08 2008 -09 Revenues 1,013,647 974,050 1,035,250 994,950 Intergovernmental S 952,900 $ 980,485 $ 970,273 $ 984,639 Operating Revenues 23,649,614 25,430,654 24,803,614 28,301,554 Non - operating Revenues 314,556 331,000 326,100 326,000 Miscellaneous 354,591 310,000 286,683 260,000 Operating Transfers Into 1215,475 1,762,621 1,762,621 1,782,800 Over Expenditures Total Revenues 26,487,136 28,814,760 28,149291 31,654,993 Expenditures by Type Personnel Services 5,218,499 6,168,203 6,000,321 6,616,705 Supplies 5,230,001 6,438,441 6,038,019 6,800,205 Maimemnce 1,013,647 974,050 1,035,250 994,950 Services 2,486,788 2,748,509 2,581,066 3,246,999 Sundry 82,774 85,877 85,877 85,877 Budget Amendment Total Operating 14,031,709 16,415,080 15,740,533 17,744,736 Capital Outlay 150,996 985,317 1,033,690 1.063,542 Debt Requirements 9,020,407 9,765,899 9,634,899 11,720,459 Transfers Out 2,024,629 2,088,415 1,898,186 2,123,187 Unforseen/New Initiatives 100,000 100,000 Total Expenditures Before Budget Amendment 25,227.741 29,354,711 28,307,308 32,751,924 Budget Amendment 2,500,000 2,500,000 Total Expenditures 25,227,741 31,854,711 30,807,308 32,751,924 Excess (Deficit) Revenues Over Expenditures 1259,395 (3,039,951) (2,658,017) (1,096,931) Fund Balance - Beginning - Restricted 944,062 944,062 944,062 944,062 Fund Balance - Beginning - Non Restricted 6,132,231 5,942,727 6,447,564 3,789,547 Fund Balance - Ending - Restricted (GASB 45) 944,062 944,062 944,062 944,062 Fund Balance - Ending - Non Restricted $ 6,447,564 $ 2,902,776 $ 3,789,547 $ 2,692,616 No. of Worldng Capital Days 93 36 49 30 Adopted Budget 2008-09 by Expenditure Type Pe seencl Services Operating 20% 34% Transfers Out & Other 7% Capital Outlay 3% Debt Rcquirements-Z 36% • The 2007 -08 Water & Sewer Fund Budge includes an amendment. Ord. #10,958, approved Sewernber 22, 2008. •• Transfers In includes a wnsfcr from MDD for the portion of the debt for the NEW W Treatment Plant. 196 CITY OF BAYTOWN WATER & SEWER FUND 520 BUDGET SUM-IMARY BY FUND Actual Budget Estimated :adapted 2006 -07 2007 -08* 2007 -08 2008 -09 revenues 1,242,810 1,507,672 1,483,5015 lntcrgovernntental $ 952,900 $ 980,485 $ 970,273 S 984,639 Operating Revenues 23,649,614 25,430,654 24,803,614 28,3011,554 Non - operating Revenues 314,556 331,000 326,100 326,000 Miscellaneous 354,591 310,000 286,683 260,000 Operating Transfers In 1,215,475 1,762,621 1,762,621 1,782,800 «. Transfer to Debt Service Total Revenues 26,487,136 28.814.760 28,149,291 31,654,993 Expenditures by Function General Government 1,242,810 1,507,672 1,483,5015 1,663,606 Water Operations 6,587,484 8,226,154 7,813,781 8,747,095 Wastewater Operations 5,622,771 6,583,501 6,342,377 7,218,672 Utility Construction 729,640 1,153,070 1,134,566 1,278,905 Total Operating 14,182,705 17,500,397 16,774,223 18,908,278 Transfer to Debt Service 9,020,407 9,765,899 9,634,899 11,720,459 Transfer to Other Funds 2,024,629 2,088,415 1,898,186 2,123,187 Total Expenditures Before Budget Amendment 25,227,741 29,354,711 28,307,308 32,751,924 Budget Amendment - 2,500,000 2,500,000 - Total Expenditures 25,227.741 31.854,711 30,807,308 32,751,924 Excess (Deficit) Revenues Over Expenditures 1,259,395 (3,039,951) (2,658,017) (1,096,931) Fund Balance - Beginning - Restricted 944,062 944,062 944,062 944,062 Fund Balance - Beginning - Nun Restricted 6,132,231 5,942.727 6,447,564 3,789,547 Fund Balance - Ending - Restricted 944.062 944,062 944,062 944,062 Fund Balance - Ending - Non Restricted S 6,447,564 2,902,776 S 3,789,547 - 2.692,616 Adopted Budget 2008 -09 by Expenditure Futiction Gcncrttl Govcrantcazt i Water Operations Transfers & Other 27% 42% Wastewvater Operati+ons. Utility Construction ?2% 4% * The 2007 -08 Water & Sewer Fund Budget includes an amendment, Ord. # 10,958, approved September 22, 2008. "• Transfers In includes a transfer front MDD for the portion of the debt for the NEWW Treatment Plant. 197 CITY OF BAYTOWN WATER & SEWER FUND REVENUE DETAIL Actual Budget Estimated Adopted Acct# Revenue 2006 -07 2007 -08 2007 -08 2008 -09 43302 BAWA - Contract Svcs. Total Intergovernmental 46001 Sale of Water 46002 Sewer Service 46003 Penalties 46005 City Fire Hydrants 46006 City Water & Sewer Svcs. 46007 Pollution Control Fees Operating Revenues 47102 Turn-on Fees 47103 Water Tap Fees 47104 Sewer tap Fees Non - operating Revenues 49001 Sale of City Property 49003 Interest on Investment 49091 Miscellaneous 49093 Overages and Shortages Total Miscellaneous TOTAL REVENUES $ 952,900 $ 980,485 $ 970,273 $ 984,639 952,900 980,485 970,273 984,639 11,904,732 13,472,159 12,703,300 14,608,800 10,506,053 10,790,396 10,770,100 12,385,600 725,289 642,000 710,000 710,000 225,000 225,000 225,000 238,500 102,504 102,504 145,214 108,654 186,036 198,595 250,000 250,000 23,649,614 25,430,654 24,803,614 28,301,554 170,556 175,000 200,600 201,000 123,700 129,000 105,100 105,000 20,300 27,000 20,400 20,000 314,556 331,000 326,100 326,000 6,841 10,000 26,683 10,000 326,951 300,000 250,000 250,000 21,429 - 10,000 - (630) - - - 354,591 310,000 286,683 260,000 25,271,661 27,052,139 26,386,670 29,872,193 61101 From General Fund 29,545 29,545 29,545 - 62215 From MDD 1,185,930 1,733,076 1,733,076 1,782,800 Total Operating Transfers In 1,215,475 1,762,621 1,762,621 1,782,800 TOTAL REVENUES & TRANSFERS $ 26,487,136 $ 28,814,760 $ 28,149,291 $ 31,654,993 198 CITY OF BAYTO WN WATER & SENVER FUND 520 BUDGET SUMNL4RY BY DEPARTMENT Actual Budget Estimated Adapted Department Name 2006 -07 21107 -08* 2007 -08 2008 -09 General Government Fiscal Operations $ 1,050,736 $ 1,248,075 $ 1,275,459 S 1,452,185 General Overhead 192,074 259,597 208.046 211,421 1,242,810 1,507,672 1,483,545 1,663,606 Water Operations Water Distribution 1,020,800 1,471,074 1,484,455 1,806,339 Treated Water 4,644,820 5,784,448 5,390,089 5,989,595 Water Treatment 921,864 970,632 939;237 951,161 6,587,484 8,226,154 7,813,781 8,747,095 Wastewater Operations Wastewater Collection 1,488,953 1,773,683 1,720,904 1,895,771 Wastewater Treatment 3,905,255 4,463,139 4,308,297 4,996,046 Pollution Control 156,941 174,239 161,950 164,787 Private Serer Line Inspections 71,622 172,440 151,226 1612,068 Total Transfers: Budget Amendment 5,622,771 6,583,501 6,342,377 7,218,672 Utility Construction Construction 729,640 1,183,070 1,134,560 1,278,905 729,640 1,183,070 1,134,560 1,278,905 Total Operations 12,939,895 15,992,725 15,290,718 18,908,278 Transfers Out Transfer to Debt Service 9,020,407 9,765,899 9,634,899 11,720,459 Transfer to Other Funds 2,024,629 2,088,415 1,898,186 ',123.187 Total Transfers: Before Amendment 11,045.036 11,854,314 11,533;085 11.843,646 Total Water &. Sewer Fund S 25,227,741 S 29,354,711 $ 28,307,308 S 32.751,924 Total Transfers: Budget Amendment - 2,500,000 2,500,000 - Total Water & Sewer Fund $ 25,227,741 S 31,854,711 $ 30,807,308 S 32,751.924 * The 2007 -08 Water & Sewer Budget includes an amendment, Ord. # 10,958, approved SeptembLT 22, 2008. Adopted Budget 2008 -09 by Function Water Operations Waslewatcr Operations 26.71% 27.04% General Govcmmcnt Utility Construction s.nss% 7*1'ransfer 3.9o�oTransfer to Other Fun to tk-bt Service 6.48% 199 CITY OF BAYTOWN WATER & SEWER FUND 520 BUDGET SUMMARY BY ACCOUNT Actual Budget Estimated Adopted Acct# Acct Description 2006-07 2007 -08* 2007 -08 2008 -09 7100 Personnel Services 71002 Regular Wages $ 3,301,858 $ 4,052,153 $ 3,783,885 $ 4,150,575 71003 Part Time Wages 4,392 - - 17,300 71009 Overtime 344,610 372,758 381,852 393,204 71011 Extra Help/Temporary 75,179 3,168 38,359 6,800 71021 Health & Dental Insurance 606,699 731,121 749,410 785,334 71022 TMRS 556,215 687,706 689,850 758,228 71023 FICA 265,890 323,883 305,279 333,339 71028 Workers Compensation 54,190 40,614 40,883 45,761 71041 Allowances 10,800 10,800 10,803 15,624 71051 Compensation Adjustment - - - 210,540 71052 Salary Savings - (54,000) - (100,000) 71091 Personnel Services Reimbursed (1,334) - - - 73001 Total Personnel Services 5,218,499 6,168,203 6,000,321 6,616,705 7200 Supplies 72001 Office 16,526 16,900 19,800 20,700 72002 Postage 89,301 95,069 84,800 96,900 72004 Printing 8,532 11,500 11,500 9,500 72007 Wearing Apparel 43,103 41,055 38,000 44,500 72016 Motor Vehicle 153,785 167,060 182,930 275,060 72021 Minor Tools 24,807 31,709 31,300 28,200 72026 Cleaning & Janitorial 3,940 3,900 3,900 4,800 72031 Chemical 245,104 286,400 275,300 330,550 72032 Medical 83 400 400 400 72052 Treated Water 4,644,820 5,784,448 5,390,089 5,989,595 Total Supplies 5,230,001 6,438,441 6,038,019 6,800,205 7300 Maintenance 73001 Land 8,390 9,500 9,200 12,000 73011 Buildings 12,953 13,500 13,500 15,100 73022 Sanitary Sewers 21,598 30,000 20,000 23,000 73023 Water Distribution System 118,031 100,000 130,000 120,000 73024 Reservoirs & Wells 7,665 10,000 10,000 10,000 73025 Streets Sidewalks & Curbs 14,352 16,200 16,200 16,700 73027 Heating & Cooling System 3,721 7,500 6,500 7,500 73042 Machinery & Equipment 409,159 411,050 445,850 403,250 73043 Motor Vehicles 309,141 272,600 281,900 280,000 73047 Meters & Settings 98,437 96,250 96,300 100,000 73055 Computers 10,200 7,450 5,800 7,400 Total Maintenance 1,013,647 974,050 1,035,250 994,950 7400 Services 74001 Communication 138 157 157 695 74002 Electric Service 1,827,417 1,889,544 1,789,500 2,228,600 74005 Natural Gas 257 400 400 400 74011 Equipment Rental 12,047 17,224 19,900 19,100 74021 Special Services 218,939 331,875 317,860 414,900 74022 Audits 18,585 13,351 18,429 18,984 200 CITY OF BAYTOWN WATER & SEWER FUND 520 BUDGET SUMMARY BY ACCOUNT Actual Budget Estimated Adopted Acct# Acct Description 2006 -07 2007 -08* 2007 -08 2008 -09 74026 Janitorial Services 2,610 2,679 2,600 2,800 74041 Travel & Reimbursables 4,743 9,030 7,300 7,700 74042 Education & Training 28,348 39,305 39,400 43,900 74050 Disposal Services 285,704 339,320 295,520 411,600 74071 Association Dues 2,048 3,605 3,610 3,910 74210 General Liability Insurance 14,318 13,673 9,803 10,097 74220 Errors & Omissions 19,375 19,476 13,838 14,357 74240 Auto Liability 19,436 21,379 14,311 16,172 74241 Auto Collision 7,978 8,377 13,490 15,244 74242 Auto Catastrophic 663 663 643 662 74271 Mobile Equipment 2,380 2,499 2,346 2,464 74272 Real & Personal Property 21,802 22,892 24,094 25,299 74277 Flood Insurance - 11,893 7,166 9,152 74280 Bonds - 1,167 699 118 74281 Employee Fraud - - - 845 Total Services 2,486,788 2,748,509 2,581,066 3,246,999 7500 Sundry Charges 75086 Int. Exp. - Late Payment 3,769 - - - 75088 Bad Debt -Cutoff Accounts 79,005 85,877 85,877 85,877 Total Sundry & Other 82,774 85,877 85,877 85,877 Total Operating 14,031,709 16,415,080 15,740,533 17,744,736 8000 Capital Outlay 80001 Furniture & Equipment < $5,000 23,377 2,500 2,500 1,625 82011 Building and Improvements - 11,350 - 10,000 83023 Water Distribution System 355 450,000 488,915 470,000 83029 Sewer Connections - 4,000 4,000 4,000 83035 Meters & Connections - 75,000 70,000 75,000 84042 Machinery & Equipment - 188,000 168,050 222,432 84043 Motor Vehicles 36,923 173,000 218,756 151,500 86011 Capital Lease Purchases 90,341 81,467 81,469 128,985 Total Capital Outlay 150,996 985,317 1,033,690 1,063,542 9000 Other Financing Uses 91101 To General Fund 1,654,274 1,654,274 1,654,274 1,654,274 91401 To G O I S 475,364 475,494 475,494 471,226 91522 To W W I S 8,477,043 9,222,405 9,091,405 11,181,233 91521 To Accured Leave - Water & Sewer 110,000 275,000 100,000 200,000 91550 To Garage Fund 35,465 30,458 15,229 2,515 91552 To Warehouse Operations 224,890 128,683 128,683 266,398 92510 To BAWA 68,000 68,000 68,000 68,000 Total Other Financing Uses 11,045,036 11,854,314 11,533,085 13,843,646 9900 Contingencies 99001 Contingencies - 100,000 - 100,000 Total Contingencies - 100,000 - 100,000 TOTAL EXPENDITURES BEFORE AMENDMENT $ 25,227,741 $ 29,354,711 $ 28,307,308 $ 32,751,924 91527 To CIPF - Water and Sewer Fund - 2,500,000 2,500,000 :_ TOTAL EXPENDITURES AFTER AMENDMENT $ 25,227,741 $ 31,854,711 $ 30,807,308 $ 32,751,924 The 2007 -08 Water & Sewer Fund Budget includes an amendment, Ord. # 10,958, approved September 22, 2008. 201 CITY OF BAYTOWN PROGRAM SUMMARY 1030 UTILITY BILLING & COLLECTIONS Program Description The Utility Billing Division is responsible for the weekly, bi- monthly, and monthly procedures related to the billing of water, sewer, and garbage services provided to the citizens. They ensure the customer meters are properly read and billed for services received; generate weekly, bi- monthly, and monthly bills; monitor and disburse security deposits; process past due accounts; test, repair, and replace meters; curtail theft of service and report line leaks for repair. The main priority of the division is to provide positive customer service. The Collection Division provides cash receipts system training to other City Departments. Processes and monitors the following: Industrial District In- Lieu -of Tax; solid waste gross receipts tax; hotel occupancy tax; franchise fees; water, sewer, garbage and storm water receipts; sales tax receipts; property tax deposits; and receipts for City leased land and buildings. Workload Measures Major Goals • Maintain a high degree of accuracy in billing. • Maintain meter reading accuracy at 99.9 %. • Professionally and tactfully enforce rules and regulations of City Ordinance and City Policy. • Provide professional customer service. Major Objectives • Accurately bill utility customers per City Ordinance. • Process payments in a timely manner. • Obtain accurate meter readings and stay on schedule for monthly readings. • Curtail theft of service. • Test, repair, and replace meters to assure precise readings for accurate billing. • Provide training for all employees. Actual Budget Estimated Projected 2006 -07 2007 -08 2007 -08 2008 -09 1. Accounts billed - per month 19,699 20,035 20,027 20,155 2. Meters read - per month 21,358 21,610 21,775 21,992 3. Security deposits - per month 291 292 299 306 4. Automatic bank drafts - per month 1,226 1,295 1,619 1,815 5. Payments processed - per month 17,295 18,050 17,417 17,640 Performance Measures 1. Percent of Meters Read by MRX Unit 98.44% 99.9% 99.1% 99.5% 2. Daily service work orders - per year 25,520 26,344 26,798 28,076 3. Pre - billing audit rereads - per year 1,532 1,440 1,590 1,648 4. Problem reads/rereads - per year 3,988 5,186 3,501 2,500 5. Water Accountability - per year 90.87% N/A 91.0% 91.5% Y Lock Box payments comprise forty -one percent of the utility payments processed. ➢ "Automatic bank drafts" increased significantly due to a concentrated effort to encourage citizens to sign up. Applications were included with the October 2007 bills. ➢ "Meter Reading Accuracy" has been changed to "Percent of Meters Read by MRX Unit." This is the percentage of meters accurately read by the drive -by computer. r "Pre- billing audit rereads address possible customer leaks due to high consumption, stuck meters due to low consumption, and consumption on vacant accounts. These issues will increase as the City continues to grow. Misreads have been eliminated. ➢ "Problem reads/rereads" address malfunctioning equipment: Meter Interface Device (MIU) not transmitting and MIU is transmitting something other than numeric read. Meter Technicians are dispatched to the locations where readings were not obtained to correct the problem(s) prior to billing. Continued maintenance by a fully trained staff is the key to reducing the problem reads. r "Accountable water - per year" is a new "Performance Measure." FY 2004, prior to Automatic Meter Reading (AMR) and a strong maintenance program, water accountability was 72 %. 202 CITY OF BAYTOWN SERVICE LEVEL BUDGET 1030 UTILITY BILLING & COLLECTIONS Actual Budget Estimated Adopted Acct# Acct Description 2006 -07 2007 -08 2007 -08 2008 -09 7100 Personnel Services 2,483 - - 1,625 82011 Building & Improvements 71002 Regular Wages $ 470,213 $ 624,802 $ 634,527 $ 679,024 71003 Part Time Wages 4,392 - - 17,300 71009 Overtime 15,755 15,004 14,512 17,994 71011 Extra Help/Temporary 61,398 3,168 38,359 6,800 71021 Health & Dental 109,927 128,037 136,153 142,307 71022 TMRS 74,186 99,488 101,456 116,213 71023 FICA 34,949 46,773 46,669 51,610 71028 Workers Compensation 3,288 3,076 2,861 3,585 71041 Allowances 1,800 1,800 1,800 1,800 Total Personnel Services 775,908 922,148 976,337 1,079,865 7200 Supplies 72001 Office 8,249 8,000 10,500 10,100 72002 Postage 88,434 85,069 82,300 91,900 72007 Wearing Apparel 1,553 2,480 2,400 2,700 72016 Motor Vehicle 14,467 17,100 21,300 24,500 72021 Minor Tools 578 1,409 1,200 1,400 72026 Cleaning & Janitorial 515 800 800 800 Total Supplies 113,796 114,858 118,500 131,400 7300 Maintenance 73027 Heating & Cooling System 2,478 3,000 2,000 3,000 73043 Motor Vehicles 15,623 14,000 13,300 11,000 73047 Meters & Settings 73,752 71,250 71,300 75,000 73055 Maintenance on Computers 10,200 7,450 5,800 7,400 Total Maintenance 102,274 95,700 92,400 98,000 7400 Services 74001 Communication 138 157 157 695 74002 Electric Service 10,750 9,844 9,800 9,800 74011 Equipment Rental 4,470 5,004 4,800 5,000 74021 Special Services 36,566 49,515 41,500 85,600 74026 Janitorial Services 2,610 2,679 2,600 2,800 74041 Travel & Reimbursables 454 3,230 1,800 1,900 74042 Education & Training 867 2,995 3,100 4,400 74071 Association Dues 420 595 600 600 Total Services 56,275 74,019 64,357 110,795 Total Operating 1,048,253 1,206,725 1,251,594 1,420,060 8000 Capital Outlay 80001 Furniture & Equip <$5,000 2,483 - - 1,625 82011 Building & Improvements - 11,350 - 10,000 84043 Motor Vehicles - 25,000 23,865 15,500 Total Capital Outlay 2,483 36,350 23,865 27,125 9900 Contingencies 99001 Contingencies - 5,000 - 5,000 Total Contingencies - 5,000 - 5,000 TOTAL DEPARTMENT $ 1,050,736 $ 1,248,075 $ 1,275,459 $ 1,452,185 203 204 CITY OF BAYTOWN SERVICE LEVEL BUDGET 1190 WATER & SEWER GENERAL OVERHEAD Water & Sewer General Overhead codifies expenditures that are not directly associated with any other department within the Water & Sewer Fund. The major components arc insurance, special programs and contingencics. Actual Budget Estimated Adopted Acct# Acct Description 2006 -07 2007 -08 2007 -08 2008 -09 7100 Personnel Services 71052 Salary Savings $ - $ (54,000) $ - $ (100,000) Total Personnel Services _ - (54,000) - (100,000) 7200 Supplies 72004 Printing 8,532 11,500 11,500 9,500 Total Supplies 8,532 11,500 11,500 9,500 7300 Maintenance 73042 Machinery & Equipment - 1,650 1,650 1,650 Total Maintenance - 1,650 1,650 1,650 7400 Services 74021 Special Services - 1,700 1,700 6,000 74022 Audits 18,585 13,351 18,429 18,984 74210 General Liability Insurance 14,318 13,673 9,803 10,097 74220 Errors & Omissions 19,375 19,476 13,838 14,357 74240 Auto Liability 19,436 21,379 14,311 16,172 74241 Auto Collision 7,978 8,377 13,490 15,244 74242 Auto Catastrophic 663 663 643 662 74271 Mobile Equipment 2,380 2,499 2,346 2,464 74272 Real & Personal Property 21,802 22,892 24,094 25,299 74277 Flood Insurance - 11,893 7,166 9,152 74280 Bonds - 1,167 699 118 74281 Employee Fraud - - - 845 Total Services 104,537 117,070 106,519 119,394 7500 Sundry Charges 75088 Bad Debt - Cutoff Accounts 79,005 85,877 85,877 85,877 Total Sundry & Other 79,005 85,877 85,877 85,877 Total Operating 192,074 162,097 205,546 116,421 8000 Capital Outlay 80001 Furniture & Equip < $5,000 - 2,500 2,500 - 84047 Computer Software - - - _ Total Capital Outlay - 2,500 2,500 - 9900 Other Financing Uses 91101 To General Fund 13,200 13,200 13,200 13,200 Total Other Financing Uses 13,200 13,200 13,200 13,200 9900 Contingencies 99001 Contingencies - 95,000 - 95,000 Total Contingencies - 95,000 - 95,000 TOTAL DEPARTMENT $ 205,274 $ 272,797 $ 221,246 $ 224,621 205 CITY OF BAYTOWN PROGRAM SUMMARY 3040 WATER OPERATIONS Program Description The Water Operations group of the City of Baytown consists of the following divisions: Water Distribution, Water Treatment and Treated Water. The Water Distribution is responsible for the operation and maintenance of the distribution system (approximately 458 miles) including transmission lines, elevated storage tanks, and well sites. The Water Treatment division includes personnel costs associated with the operation of the Baytown Area Water Authority surface water treatment plant. The Treated Water division consists of the budgeted water purchased by the City of Baytown from the Baytown Area Water Authority. Major Goals • Operate and maintain a reliable distribution system with the ability to deliver a sufficient quantity of safe and good quality water under adequate pressure to the utilities' customers at all times. • Obtain water certificates for all employees. Major Objectives • Continue to meet or exceed all Texas Commission on Environmental Quality (TCEQ) Rules and Regulations so the City will continue to be rated a "Superior Public Water System" by the TCEQ. Performance Measures Average time to complete back fills/hours 206 1.5 1.5 1.5 1.5 Actual Budget Estimated Projected Workload Measures 2006 -07 2007 -08 2007 -08 2008 -09 1. Fire Hydrants/month 11 12 12 12 2. Leak repairs/day 5 5 5 5 3. Customer Repairs/week 9.3 10 10 10 4. Meter Change -outs 16 20 20 20 Performance Measures Average time to complete back fills/hours 206 1.5 1.5 1.5 1.5 CITY OF BAYTOWN SERVICE LEVEL BUDGET 3040 WATER OPERATIONS Actual Budget Estimated Adopted AcctN Acct Description 2006 -07 2007 -08 2007 -08 2008 -09 7100 Personnel Services 71002 Regular Wages $ 1,010,166 $ 1,132,024 $ 1,018,998 $ 1,164,210 71009 Overtime 103,010 110,014 140,000 112,500 71021 Health & Dental 165,003 178,382 179,791 196,724 71022 TMRS 169,785 193,088 193,088 212,856 71023 FICA 81,438 91,291 84,621 94,144 71028 Workers Compensation 23,153 15,027 15,546 17,510 71041 Allowances 3,240 3,240 3,242 3,240 71051 Compensation Adjustment - - - 61,749 71091 Personnel Services Reimbursed (660) - - - Total Personnel Services 1,555,135 1,723,066 1,635,286 1,862,933 7200 Supplies 72001 Office Supplies 486 500 700 1,200 72007 Wearing Apparel 9,083 8,450 7,400 10,600 72016 Motor Vehicle 45,726 48,000 50,000 70,400 72021 Minor Tools 9,422 11,800 11,800 12,000 72031 Chemical 740 800 800 800 72032 Medical 50 200 200 200 72052 Treated Water 4,644,820 5,784,448 5,390,089 5,989,595 Total Supplies 4,710,327 5,854,198 5,460,989 6,084,795 7300 Maintenance 73001 Land 8,390 9,500 9,200 12,000 73011 Buildings 328 400 400 400 73023 Water Distribution System 117,999 100,000 130,000 120,000 73024 Reservoirs & Wells 7,665 10,000 10,000 10,000 73025 Streets Sidewalks & Curbs 10,114 10,000 10,000 10,500 73042 Machinery & Equipment 2,137 2,000 2,000 2,000 73043 Motor Vehicles 83,633 76,000 76,000 76,000 73047 Meters & Settings 23,423 25,000 25,000 25,000 Total Maintenance 253,689 232,900 262,600 255,900 7400 Services 74002 Electric Service 20,003 29,700 29,700 29,700 74011 Equipment Rental - 600 600 600 74021 Special Services 15,427 50,000 50,000 54,500 74041 Travel & Reimbursables 2,034 2,000 2,000 2,000 74042 Education & Training 7,075 9,000 9,000 10,800 74071 Association Dues 193 750 750 1,050 Total Services 44,732 92,050 92,050 98,650 Total Operating 6,563,883 7,902,214 7,450,925 8,302,278 8000 Capital Outlay 83023 Water Distribution System - 250,000 288,915 270,000 84042 Machinery & Equipment - 56,000 56,000 84,817 86011 Capital Lease Payments 23,601 17,940 17,941 - Total Capital Outlay 23,601 323,940 362,856 444,817 9000 Other Financing Uses 91101 To General Fund 31,036 31,036 31,036 31,036 Total Other Financing Uses 31,036 31,036 31,036 31,036 TOTAL DEPARTMENT $ 6,618,520 $ 8,257,190 $ 7,844,817 $ 8,778,131 207 208 CITY OF BAYTOWN PROGRAM SUMMARY 3050 WASTEWATER OPERATIONS Program Description The Wastewater Operations group for the City of Baytown consists of the following divisions: Wastewater Treatment, Wastewater Collections, Pollution Control and Private Sewer Line Inspections. The Wastewater Treatment division is responsible for treatment and discharge of sanitary sewage to Texas Commission on Environmental Quality (TCEQ) and Environmental Protection Agency (EPA) Rules and Regulations. The Wastewater Collection division is responsible for the operation and maintenance of the sanitary sewer collection system. The Pollution Control division is responsible for the monitoring of wastes that enter the collection system from food, commercial and industrial establishments. The Private Sewer Line Inspection is responsible for evaluating the condition of private sewer lines. Major Goals • To operate and maintain the collection system (approximately 430 miles) and treatment plants to meet health department, TCEQ and EPA Rules and Regulations at all times. Major Objectives • Continue to meet Health Department, TCEQ and EPA Rules and Regulations by continuing major rehabilitation projects to improve the quality of service to all citizens. Performance Measures 1. Lines located 225 Actual Budget Estimated Projected Workload Measures 2006 -07 2007 -08 2007 -08 2008 -09 1. Manholes repaired 31 70 70 70 2. Sewer stops 1,675 2,000 2,000 2,000 3. Manholes, mains vactored 104 200 200 200 4. Tons of sludge per year 1,263 1,300 1,300 1,600 5. Volume of wastewater treated (mg) in a month 407 388 407 521 6. Permits issued 72 70 60 70 7. Samples pulled/analysis performed 286 300 276 300 8. Industrial user surveys completed 280 300 250 300 9. Liquid waste manifest submitted 904 900 1,040 1,000 10. Violation letters sent/calls made 914 900 940 900 11. Inspections performed/complaint follow -ups 1,041 300 200 300 Performance Measures 1. Lines located 225 250 250 250 2. Miles of lines televised 1.4 13 5 5 3. Application process 3 3 3 3 4. Private sewer lines inspected 308 2,000 2,000 2,000 209 CITY OF BAYTOWN SERVICE LEVEL BUDGET 3050 WASTEWATER OPERATIONS Actual Budget Estimated Adopted Acct# Acct Description 2006 -07 2007 -08 2007 -08 2008 -09 7100 Personnel Services 71002 Regular Wages $ 1,473,088 $ 1,871,233 $ 1,748,435 $ 1,872,868 71009 Overtime 172,470 192,563 172,340 208,582 71011 Extra help /temporary 13,781 - - - 71021 Health & Dental 262,924 351,454 353,080 355,840 71022 TMRS 251,148 320,831 321,007 347,905 71023 FICA 120,138 150,645 141,224 151,911 71028 Workers Compensation 19,626 16,844 16,905 18,152 71041 Allowances 5,760 5,760 5,761 10,584 71051 Compensation Adjustment - - - 79,480 Total Personnel Services 2,318,935 2,909,330 2,758,752 3,045,322 7200 Supplies 72001 Office 7,330 7,900 7,900 8,400 72002 Postage 916 10,000 2,500 5,000 72007 Wearing Apparel 24,363 22,290 21,200 23,000 72016 Motor Vehicle 69,786 75,320 81,630 145,560 72021 Minor Tools 6,468 10,500 10,300 6,800 72026 Cleaning & Janitorial 3,425 3,100 3,100 4,000 72031 Chemical 243,928 285,000 274,000 329,150 72032 Medical 16 100 100 100 72041 Educational (49) - - - Total Supplies 356,183 414,210 400,730 522,010 7300 Maintenance 73011 Buildings 12,404 13,100 13,100 13,100 73022 Sanitary Sewers 21,575 30,000 20,000 23,000 73023 Water Distribution System 32 - - - 73025 Streets Sidewalks & Curbs 4,238 6,200 6,200 6,200 73027 Heating & Cooling System 1,243 4,500 4,500 4,500 73042 Machinery & Equipment 405,721 405,700 440,500 397,900 73043 Motor Vehicles 125,223 107,600 117,600 118,000 Total Maintenance 570,436 567,100 601,900 562,700 7400 Services 74002 Electric Service 1,796,664 1,850,000 1,750,000 2,189,100 74005 Natural Gas 257 400 400 400 74011 Equipment Rental 7,577 9,120 12,000 11,000 74021 Special Services 166,946 230,660 224,660 268,800 74041 Travel & Reimbursables 2,248 3,300 3,000 3,300 74042 Education & Training 13,934 19,400 19,400 20,800 74050 Disposal Services 285,704 339,320 295,520 411,600 74051 Rents - - _ - 74071 Association Dues 1,100 1,360 1,360 1,360 Total Services 2,274,430 2,453,560 2,306,340 2,906,360 7500 Sundry Charges 75086 Int. Exp. - Late Pmt. 1,750 - - - Total Sundry Charges 1,750 Total Operating 5,521,734 6,344,200 6,067,722 7,036,392 210 CITY OF BAYTOWN SERVICE LEVEL BUDGET 3050 WASTEWATER OPERATIONS Actual Budget Estimated Adopted A Acct Description 2006 -07 2007 -08 2007 -08 2008 -09 8000 Capital Outlay 80001 Furniture & Equip x$5,000 84042 Machinery & Equipment 84043 Motor Vehicles 86011 Capital Lease Payments 36,923 Total Capital Outlay TOTAL DEPARTMENT 20,894 - - - - 132,000 112,050 54,798 36,923 68,000 123,303 46,000 43,220 39,301 39,302 81,482 101,037 239,301 274,655 182,280 $ 5,622,771 $ 6,583,501 $ 6,342,377 $ 7,218,672 211 CITY OF BAYTOWN PROGRAM SUMMARY 3060 UTILITY CONSTRUCTION Program Description The Utility Construction Department of the City of Baytown consists of Tapping and Construction. The Tapping crew is responsible for the installation of all new water and sewer taps and the replacement of failed taps. The Construction crew is responsible for the maintenance of large utility transmission lines and the continuous replacement of old main water lines, fire hydrants, valves, and service taps. Major Goals • Maintain a reliable main line transmission system at all times. • Obtain water and sewer certificates for all employees. • Maintain a maximum two -week schedule or better on installation of water and sewer taps. Major Objectives • Provide more safety training and necessary regulatory training. • Research the latest technology to improve productivity in the tapping crew. • Provide a continuous, uninterrupted supply of water to the distribution system by implementation of preventative maintenance programs; and make timely repairs in case of emergencies. Workload Measures Actual 2006 -07 Budget 2007 -08 Estimated 2007 -08 Projected 2008 -09 1. Water taps 255 400 300 300 2. Sewer taps 20 35 20 30 3. Feet of water lines 3,000 8,000 6,000 8,000 4. Feet of sewer lines 350 500 500 500 Performance Measures 1. Average time to install water taps (hours) short side 2 2 2 2 2. Average time to install water taps (hours) long side 4 4 4 4 3. Average time to install sewer taps (hours) 4 4 4 4 212 CITY OF BAYTOWN SERVICE LEVEL BUDGET 3060 UTILITY CONSTRUCTION Actual Budget Estimated Adopted Acct# Acct Description 2006 -07 2007 -08 2007 -08 2008 -09 7100 Personnel Services 355 200,000 200,000 200,000 71002 Regular Wages $ 348,391 $ 424,094 $ 381,925 $ 434,473 71009 Overtime 53,375 55,177 55,000 54,128 71021 Health & Dental 68,845 73,248 80,386 90,463 71022 TMRS 61,096 74,299 74,299 81,254 71023 FICA 29,365 35,174 32,765 35,674 71028 Workers Compensation 8,123 5,667 5,571 6,514 71051 Compensation Adjustment - - - 26,079 71091 Personnel Services Reimb. (674) - - - Total Personnel Services 568,521 667,659 629,946 728,585 7200 Supplies 72001 Office 461 500 700 1,000 72007 Wearing Apparel 8,104 7,835 7,000 8,200 72016 Motor Vehicle 23,806 26,640 30,000 34,600 72021 Minor Tools 8,339 8,000 8,000 8,000 72031 Chemical 436 600 500 600 72032 Medical 17 100 100 100 Total Supplies 41,163 43,675 46,300 52,500 7300 Maintenance 73022 Sanitary Sewers 23 - - - 73042 Machinery & Equipment 1,301 1,700 1,700 1,700 73043 Motor Vehicle 84,662 75,000 75,000 75,000 73047 Meters & Settings 1,262 - - - Total Maintenance 87,248 76,700 76,700 76,700 7400 Services 74011 Equipment Rental - 2,500 2,500 2,500 74041 Travel & Reimbursables 7 500 500 500 74042 Education & Training 6,472 7,910 7,900 7,900 74071 Association Dues 335 900 900 900 Total Services 6,814 11,810 11,800 11,800 7500 Sundry Charges 75086 Int. Exp. - Late Pmt. 2,019 - - Total Sundry Charges 2,019 Total Operating 705,765 799,844 764,746 869,585 8000 Capital Outlay 83023 Water Distribution System 355 200,000 200,000 200,000 83029 Sewer Connections - 4,000 4,000 4,000 83035 Meters & Connections - 75,000 70,000 75,000 84042 Machinery & Equipment - - - 82,817 84043 Motor Vehicle - 80,000 71,588 - 86011 Capital Lease Payments 23,520 24,226 24,226 47,503 Total Capital Outlay 23,875 383,226 369,814 409,320 TOTAL DEPARTMENT $ 729,640 $ 1,183,070 $ 1,134,560 $ 1,278,905 213 CITY OF BAYTOWN SERVICE LEVEL BUDGET 9010 TRANSFERS OUT This cost center represents funding to other funds and costs allocation for operating services. Acct# Acct Descri 9000 Other Financing Uses 91101 To General Fund 91401 ToGOIS 91521 To Accrued Leave- Water & Sewer 91522 To WWIS 91550 To Garage Fund 91552 To Warehouse Fund 92510 To BAWA 9,091,405 Total Other Financing Uses Actual Budget Estimated Adopted 2006 -07 2007 -08* 2007 -08* 2008 -09 $ 1,610,038 $ 1,610,038 $ 1,610,038 $ 1,610,038 475,364 475,494 475,494 471,226 110,000 275,000 100,000 200,000 8,477,043 9,222,405 9,091,405 11,181,233 35,465 30,458 15,229 2,515 224,890 128,683 128,683 266,398 68,000 68,000 68,000 68,000 11,000,800 11,810,078 11,488,849 13,799,410 TOTAL DEPARTMENT: Before $ 11,000,800 $ 11,810,078 $ 11,488,849 $ 13,799,410 BUDGET AMENDMENT - 2,500,000 2,500,000 - TOTAL DEPARTMENT: After $ 11,000,800 $ 14,310,078 $ 13,988,849 $ 13,799,410 * The 2007 -08 Water & Sewer Fund Budget includes an amendment, Ord. #10,958, approved September 22, 2008. 214 CITY OF BAYTOWN WATER AND SEWER SYSTEM SUMMARY OF FY 2008 -09 DEBT REQUIREMENTS Principal Principal & Interest Principal Amount of Outstanding Requirements for FY 2008 -09 Outstanding Series Obligation Issue Oct. 1, 2008 1 Principal Interest Total Sept. 30, 2009 1996 Tax & Rev TWDB C.O.'s $ 4,680,000 $ 2,775,000 $ 240,000 $ 126,280 $ 366,280 $ 2,535,000 1997 Tax & Rev TWDB C.O.'s 6,820,000 4,115,000 335,000 165,368 500,368 3,780,000 1998 Revenue & Refunding 9,605,000 5,115,000 1,200,000 214,183 1,414,183 3,915,000 2002 Certificates of Obligation 5,415,000 4,280,000 220,000 210,778 430,778 4,060,000 2003 Certificates of Obligation 4,630,000 3,800,000 180,000 157,440 337,440 3,620,000 2003 Revenue & Refunding 8,100,000 4,935,000 865,000 167,210 1,032,210 4,070,000 2004 Certificates of Obligation 11,980,000 10,140,000 495,000 456,850 951,850 9,645,000 2005 Certificates of Obligation - TWDB ** 13,370,000 12,175,000 445,000 270,296 715,296 11,730,000 2006B Certificates of Obligation - TWDB 19,700,000 18,355,000 770,000 600,040 1,370,040 17,585,000 2006 Certificates of Obligation 12,230,000 11,630,000 430,000 508,515 938,515 11,200,000 2007 Tax & Rev C.O.'s * ** 13,000,000 12,840,000 450,000 574,631 1,024,631 12,390,000 2008 Tax & Rev C.O.'s 29,500,000 29,500,000 880,000 1,194,640 2,074,640 28,620,000 Subtotal 119,660,000 6,510,000 4,646,231 11,156,231 113,150,000 Transfer to GOIS for 1998 CO's 4,025,000 2,460,000 195,000 115,708 310,708 2,265,000 Transfer to GOIS for 2000 CO's 2,000,000 385,000 90,000 18,582 108,582 295,000 Transfer to GOIS for 2005A GO Refd 1,110,000 1,095,000 5,000 46,936 51,936 1,090,000 Transfer to BAWA for 2006 TWDB 1,000,000 926,000 37,000 31,000 68,000 889,000 Subtotal 4,866,000 327,000 212,226 539,226 4,539,000 Estimated 2009 Debt Issuance - - - - - Total Water & Sewer Debt $ 124,526,000 $ 6,837,000 $ 4,858,457 $ 11,695,457 $ 117,689,000 ** Includes MDD share of NE WW Plant * ** Includes MDD share 215 CITY OF BAYTOWN COMBINED WATER & SEWER DEBT, ALL SERIES Fiscal Principal Interest Interest Total Current 2009 Current + New Year Due 2101 Due 2101 Due 8101 Interest Requirement BAWA Est Requirement 2009 & 6.510.000 $ 2.346.665 $ 2.299,565 $ 4,646,230 $ 11,156,230 $ 68,000 $ 11,224,230 2010 6,790,000 2,212,874 2,161,188 4,374,061 11,164,061 68,000 11,232,061 2011 7,100,000 2,161,188 2,016,656 4,177,844 11,277,844 68,000 11,345,844 2012 6,960,000 2,016,656 1,873,046 3,889,703 10,849,703 68,000 10,917,703 2013 6,220,000 1,873,046 1,746,308 3,619,354 9,839,354 68,000 9,907,354 2014 6,105,000 1,746,308 1,627,039 3,373,347 9,478,347 68,000 9,546,347 2015 5,765,000 1,627,039 1,515,179 3,142,218 8,907,218 68,000 8,975,218 2016 6,035,000 1,515,179 1,396,264 2,911,443 8,946,443 68,000 9,014,443 2017 6,315,000 1,396,264 1,270,621 2,666,885 8,981,885 68,000 9,049,885 2018 6,200,000 1,270,621 1,147,600 2,418,221 8,618,221 68,000 8,686,221 2019 5,955,000 1,147,600 1,029,084 2,176,684 8,131,684 68,000 8,199,684 2020 6,235,000 1,029,084 903,496 1,932,580 8,167,580 68,000 8,235,580 2021 6,525,000 903,496 770,391 1,673,887 8,198,887 68,000 8,266,887 2022 6,830,000 770,391 630,046 1,400,436 8,230,436 68,000 8,298,436 2023 6,705,000 630,046 492,703 1,122,749 7,827,749 68,000 7,895,749 2024 6,645,000 492,703 355,669 848,373 7,493,373 68,000 7,561,373 2025 6,095,000 355,669 232,854 588,523 6,683,523 68,000 6,751,523 2026 5,255,000 232,854 121,838 354,691 5,609,691 - 5,609,691 2027 3,140,000 121,838 51,188 173,025 3,313,025 - 3,313,025 2028 2,275,000 51,188 - 51,188 2,326,188 - 2,326,188 $ 119.660,000 $ 23,900,707 $ 21,640,733 $ 45,541,442 $ 165,201,442 $ 1,156,000 $ 166,357,442 216 Annual Debt Service Requirements $12.00 $10.00 N ■ Principal O Interest $8.00 e �r 4 $6.00 d $4.00 oG $2.00 $- (y N N N N N N N N N N N N N N N N N N N N Fiscal Year 216 CITY OF BAYTOWN WATER AND SEWER SYSTEM DETAIL DEBT AMORTIZATION SCHEDULES Fiscal Interest Principal Interest Interest Annual Principal Total Year Rate Due 2101 Due 2101 Due 8101 Requirement Outstanding Outstandin Tax & Revenue CIO - TWDB 4.45% Date of Issue - October 16, 1996 65,810 Term - 20 Years 366,280 1998 3,062,610 2010 4.55% 255,000 60,470 $ 4,555,000 $ 6,924,891 1999 3.40% $ 135,000 $ 100,916 $ 98,621 $ 334,538 4,420,000 6,590,354 2000 3.55% 145,000 98,621 96,048 339,669 4,275,000 6,250,685 2001 3.65% 150,000 96,048 93,310 339,358 4,125,000 5,911,328 2002 3.75% 160,000 93,310 90,310 343,620 3,965,000 5,567,708 2003 3.85% 170,000 90,310 87,038 347,348 3,795,000 5,220,360 2004 3.95% 180,000 87,038 83,483 350,520 3,615,000 4,869,840 2005 4.05% 190,000 83,483 79,635 353,118 3,425,000 4,516,723 2006 4.15% 205,000 79,635 75,381 360,016 3,220,000 4,156,706 2007 4.25% 215,000 75,381 70,813 361,194 3,005,000 3,795,513 2008 4.35% 230,000 70,813 65,810 366,623 2,775,000 3,428,890 2009 4.45% 240,000 65,810 60,470 366,280 2,535,000 3,062,610 2010 4.55% 255,000 60,470 54,669 370,139 2,280,000 2,692,471 2011 4.65% 270,000 54,669 48,391 373,060 2,010,000 2,319,411 2012 4.70% 285,000 48,391 41,694 375,085 1,725,000 1,944,326 2013 4.75% 305,000 41,694 34,450 381,144 1,420,000 1,563,183 2014 4.80% 325,000 34,450 26,650 386,100 1,095,000 1,177,083 2015 4.85% 345,000 26,650 18,284 389,934 750,000 787,149 2016 4.85% 365,000 18,284 9,433 392,716 385,000 394,433 2017 4.90% 385,000 9,433 - 394,433 - - 295,000 $ 4,555,000 $ 1,235,404 $ 1,134,488 $ 6,924,891 2007 3.70% Tax & Revenue CIO - TWDB 3.80% Date of Issue - October 23 1997 92,030 Term - 20 Years 497,980 4,115,000 5,053,555 2009 3.90% 335,000 85,950 $ 6,820,000 $ 9,994,089 1999 3.00% $ 225,000 $ 132,656 $ 129,281 $ 486,938 6,595,000 9,507,151 2000 3.10% 235,000 129,281 125,639 489,920 6,360,000 9,017,231 2001 3.20% 245,000 125,639 121,719 492,358 6,115,000 8,524,874 2002 3.30% 255,000 121,719 117,511 494,230 5,860,000 8,030,644 2003 3.40% 260,000 117,511 113,091 490,603 5,600,000 7,540,041 2004 3.50% 275,000 113,091 108,279 496,370 5,325,000 7,043,671 2005 3.60% 285,000 108,279 103,149 496,428 5,040,000 6,547,244 2006 3.65% 295,000 103,149 97,765 495,914 4,745,000 6,051,330 2007 3.70% 310,000 97,765 92,030 499,795 4,435,000 5,551,535 2008 3.80% 320,000 92,030 85,950 497,980 4,115,000 5,053,555 2009 3.90% 335,000 85,950 79,418 500,368 3,780,000 4,553,188 2010 4.00% 350,000 79,418 72,418 501,835 3,430,000 4,051,353 2011 4.05% 365,000 72,418 65,026 502,444 3,065,000 3,548,909 2012 4.10% 380,000 65,026 57,236 502,263 2,685,000 3,046,646 2013 4.15% 400,000 57,236 48,936 506,173 2,285,000 2,540,474 2014 4.20% 415,000 48,936 40,221 504,158 1,870,000 2,036,316 2015 4.25% 435,000 40,221 30,978 506,199 1,435,000 1,530,118 2016 4.30% 455,000 30,978 21,195 507,173 980,000 1,022,945 2017 4.30% 480,000 21,195 10,875 512,070 500,000 510,875 2018 4.35% 500,000 10,875 - 510,875 - - $ 6,820,000 $ 1,653,373 $ 1,520,716 $ 9,994,089 217 WATER AND SEWER SYSTEM DETAIL DEBT AMORTIZATION SCHEDULES Fiscal Interest Principal Interest Interest Annual Principal Total Year Rate Due 2101 Due 2101 Due 8101 Requirement Outstanding Outstanding Revenue & Refunding, Series 1998 Date of Issue - July 9, 1998 Term -15 Years $ 9.605.000 $ 14.077.023 1999 4.20% $ - $ 256,745 $ 220,068 $ 476,813 9,605,000 13,600,210 2000 4.20% - 220,068 220,068 440,135 9,605,000 13,160,075 2001 4.20% - 220,068 220,068 440,135 9,605,000 12,719,940 2002 4.20% - 220,068 220,068 440,135 9,605,000 12,279,805 2003 4.20% 415,000 220,068 211,353 846,420 9,190,000 11,433,385 2004 4.30% 510,000 211,353 200,388 921,740 8,680,000 10,511,645 2005 4.40% 775,000 200,388 183,338 1,158,725 7,905,000 9,352,920 2006 4.40% 805,000 183,338 165,628 1,153,965 7,100,000 8,198,955 2007 4.45% 845,000 165,628 146,826 1,157,454 6,255,000 7,041,501 2008 4.55% 1,140,000 146,826 120,891 1,407,718 5,115,000 5,633,784 2009 4.60% 1,200,000 120,891 93,291 1,414,183 3,915,000 4,219,601 2010 4.65% 1,260,000 93,291 63,996 1,417,288 2,655,000 2,802,314 2011 4.75% 1,330,000 63,996 32,409 1,426,405 1,325,000 1,375,909 2012 4.85% 955,000 32,409 9,250 996,659 370,000 379,250 2013 5.00% 370,000 9,250 - 379,250 - - $ 9,605,000 $ 2,364,384 $ 2,107,639 $ 14,077,023 Certificates of Obligation, Series 2002 Date of Issue - December 1 2001 210,000 Term - 20 Years 107,864 430,453 4,280,000 6,012,943 2009 4.500% 220,000 $ 5,415,000 $ 8,772,290 2002 $ - $ - $ 176,327 $ 176,327 5,415,000 8,595,964 2003 4.250% 170,000 132,245 128,633 430,878 5,245,000 8,165,086 2004 4.250% 175,000 128,633 124,914 428,546 5,070,000 7,736,540 2005 4.250% 185,000 124,914 120,983 430,896 4,885,000 7,305,644 2006 4.250% 195,000 120,983 116,839 432,821 4,690,000 6,872,823 2007 4.250% 200,000 116,839 112,589 429,428 4,490,000 6,443,395 2008 4.500% 210,000 112,589 107,864 430,453 4,280,000 6,012,943 2009 4.500% 220,000 107,864 102,914 430,778 4,060,000 5,582,165 2010 4.500% 230,000 102,914 97,739 430,653 3,830,000 5,151,513 2011 4.625% 240,000 97,739 92,189 429,928 3,590,000 4,721,585 2012 4.750% 250,000 92,189 86,251 428,440 3,340,000 4,293,145 2013 4.850% 265,000 86,251 79,825 431,076 3,075,000 3,862,069 2014 4.900% 275,000 79,825 73,088 427,913 2,800,000 3,434,156 2015 5.000% 290,000 73,088 65,838 428,925 2,510,000 3,005,231 2016 5.000% 305,000 65,838 58,213 429,050 2,205,000 2,576,181 2017 5.125% 320,000 58,213 50,013 428,225 1,885,000 2,147,956 2018 5.125% 340,000 50,013 41,300 431,313 1,545,000 1,716,644 2019 5.250% 355,000 41,300 31,981 428,281 1,190,000 1,288,363 2020 5.375% 375,000 31,981 21,903 428,884 815,000 859,478 2021 5.375% 395,000 21,903 11,288 428,191 420,000 431,288 2022 5.375% 420,000 11,288 - 431,288 - - $ 5,415,000 $ 1,656,604 $ 1,700,686 $ 8,772,290 218 WATER AND SEWER SYSTEM DETAIL DEBT AMORTIZATION SCHEDULES Fiscal Interest Principal Interest Interest Annual Principal Total Year Rate Due 2101 Due 2101 Due 8101 Requirement Outstanding Outstandin Certificates of Obligation, Series 2003 Date of Issue - March 1, 2003 Term - 20 Years 2003 2004 2005 2006 2007 2008 $ 5.000% 5.000% 5.000% 5.000% 5.000% - 160,000 160,000 165,000 170,000 175,000 $ - 101,383 97,383 93,383 89,258 85,008 $ 84,485 $ 97,383 93,383 89,258 85,008 80,633 84,485 358,765 350,765 347,640 344,265 340,640 4,63U,UUU $ 4,630,000 4,470,000 4,310,000 4,145,000 3,975,000 3,800,000 "/,U33,943 6,949,458 6,590,693 6,239,928 5,892,288 5,548,023 5,207,383 2009 4.250% 180,000 80,633 76,808 337,440 3,620,000 4,869,943 2010 3.350% 190,000 76,808 73,625 340,433 3,430,000 4,529,510 2011 3.600% 195,000 73,625 70,115 338,740 3,235,000 4,190,770 2012 3.700% 205,000 70,115 66,323 341,438 3,030,000 3,849,333 2013 3.800% 215,000 66,323 62,238 343,560 2,815,000 3,505,773 2014 4.000% 225,000 62,238 57,738 344,975 2,590,000 3,160,798 2015 4.100% 235,000 57,738 52,920 345,658 2,355,000 2,815,140 2016 4.200% 245,000 52,920 47,775 345,695 2,110,000 2,469,445 2017 4.300% 260,000 47,775 42,185 349,960 1,850,000 2,119,485 2018 4.400% 270,000 42,185 36,245 348,430 1,580,000 1,771,055 2019 4.400% 285,000 36,245 29,975 351,220 1,295,000 1,419,835 2020 4.500% 300,000 29,975 23,225 353,200 995,000 1,066,635 2021 4.600% 315,000 23,225 15,980 354,205 680,000 712,430 2022 4.700% 330,000 15,980 8,225 354,205 350,000 358,225 2023 4.700% 350,000 8,225 - 358,225 - - $ 4,630,000 $ 1,210,420 $ 1,193,523 $ 7,033,943 Revenue & Refunding, Series 2003 2.700% Date of Issue - May 1 2003 90,093 Term - 20 Years 4,935,000 5,494,525 2009 3.000% 865,000 90,093 77,118 $ 8,100,000 $ 9,823,264 2003 $ - $ - $ 61,249 $ 61,249 8,100,000 9,762,015 2004 1.250% 420,000 122,498 119,873 662,370 7,680,000 9,099,645 2005 1.600% 625,000 119,873 114,873 859,745 7,055,000 8,239,900 2006 1.900% 635,000 114,873 108,840 858,713 6,420,000 7,381,188 2007 2.300% 650,000 108,840 101,365 860,205 5,770,000 6,520,983 2008 2.700% 835,000 101,365 90,093 1,026,458 4,935,000 5,494,525 2009 3.000% 865,000 90,093 77,118 1,032,210 4,070,000 4,462,315 2010 3.350% 895,000 77,118 62,126 1,034,244 3,175,000 3,428,071 2011 3.650% 935,000 62,126 45,063 1,042,189 2,240,000 2,385,883 2012 4.000% 970,000 45,063 25,663 1,040,725 1,270,000 1,345,158 2013 4.000% 575,000 25,663 14,163 614,825 695,000 730,333 2014 4.000% 605,000 14,163 2,063 621,225 90,000 109,108 2015 4.200% 10,000 2,063 1,853 13,915 80,000 95,193 2016 4.300% 10,000 1,853 1,638 13,490 70,000 81,703 2017 4.400% 10,000 1,638 1,418 13,055 60,000 68,648 2018 4.500% 10,000 1,418 1,193 12,610 50,000 56,038 2019 4.600% 10,000 1,193 963 12,155 40,000 43,883 2020 4.700% 10,000 963 728 11,690 30,000 32,193 2021 4.800% 10,000 728 488 11,215 20,000 20,978 2022 4.850% 10,000 488 245 10,733 10,000 10,245 2023 4.900% 10,000 245 - 10,245 - - $ 8,100,000 $ 892,256 $ 831,008 $ 9,823,264 219 WATER AND SEWER SYSTEM DETAIL DEBT AMORTIZATION SCHEDULES Fiscal Interest Principal Interest Interest Annual Principal Total Year Rate Due 2101 Due 2101 Due 8101 Requirement Outstanding Outstanding Certificates of Obligation, Series 2004 Date of Issue - July 8, 2004 Term - 20 Years 2004 $ 11,980,000 $ 18,400,186 2005 6.000% $ 410,000 $ 388,067 $ 278,750 $ 1,076,817 11,570,000 17,323,369 2006 6.000% 470,000 278,750 264,650 1,013,400 11,100,000 16,309,969 2007 6.000% 475,000 264,650 250,400 990,050 10,625,000 15,319,919 2008 6.000% 485,000 250,400 235,850 971,250 10,140,000 14,348,669 2009 6.000% 495,000 235,850 221,000 951,850 9,645,000 13,396,819 2010 4.450% 505,000 221,000 209,764 935,764 9,140,000 12,461,055 2011 4.000% 520,000 209,764 199,364 929,128 8,620,000 11,531,927 2012 4.000% 530,000 199,364 188,764 918,128 8,090,000 10,613,799 2013 4.000% 550,000 188,764 177,764 916,528 7,540,000 9,697,271 2014 4.150% 565,000 177,764 166,040 908,804 6,975,000 8,788,467 2015 4.300% 585,000 166,040 153,463 904,503 6,390,000 7,883,964 2016 4.450% 605,000 153,463 140,001 898,464 5,785,000 6,985,500 2017 4.550% 630,000 140,001 125,669 895,670 5,155,000 6,089,830 2018 4.650% 650,000 125,669 110,556 886,225 4,505,000 5,203,605 2019 4.700% 675,000 110,556 94,694 880,250 3,830,000 4,323,355 2020 4.800% 705,000 94,694 77,774 877,468 3,125,000 3,445,887 2021 4.900% 735,000 77,774 59,766 872,540 2,390,000 2,573,347 2022 4.950% 765,000 59,766 40,833 865,599 1,625,000 1,707,748 2023 5.000% 795,000 40,833 20,958 856,790 830,000 850,958 2024 5.050% 830,000 20,958 - 850,958 - - 3.45% $ 11,980,000 $ 3,404,124 $ 3,016,058 $ 18,400,186 1,075,000 2025 Certificate of Obligation - TWDB Series 2005 Date of Issue - March 1, 2005 Term - 20 Years 2005 0.00% $ - $ - $ 135,036 $ 135,036 $ 135,036 $ 13,370,000 2006 1.35% 375,000 189,895 187,364 377,259 752,259 12,995,000 2007 1.55% 400,000 187,364 184,264 371,628 771,628 12,595,000 2008 1.65% 420,000 96,803 180,799 277,601 697,601 12,175,000 2009 1.80% 445,000 93,503 176,794 270,296 715,296 11,730,000 2010 2.05% 470,000 90,103 171,976 262,079 732,079 11,260,000 2011 2.25% 495,000 171,976 166,408 338,384 833,384 10,765,000 2012 2.40% 525,000 166,408 160,108 326,515 851,515 10,240,000 2013 2.55% 555,000 160,108 153,031 313,139 868,139 9,685,000 2014 2.65% 585,000 153,031 145,280 298,311 883,311 9,100,000 2015 2.75% 620,000 145,280 136,755 282,035 902,035 8,480,000 2016 2.90% 655,000 136,755 127,258 264,013 919,013 7,825,000 2017 2.95% 690,000 127,258 117,080 244,338 934,338 7,135,000 2018 3.00% 730,000 117,080 105,948 223,028 953,028 6,405,000 2019 3.10% 770,000 105,948 94,013 199,960 969,960 5,635,000 2020 3.15% 815,000 94,013 81,176 175,189 990,189 4,820,000 2021 2.00% 860,000 81,176 67,416 148,593 1,008,593 3,960,000 2022 3.30% 910,000 67,416 52,401 119,818 1,029,818 3,050,000 2023 3.35% 960,000 52,401 36,321 88,723 1,048,723 2,090,000 2024 3.45% 1,015,000 36,321 18,813 55,134 1,070,134 1,075,000 2025 3.50% 1,075,000 18,813 - 18,813 1,093,813 - $ 13,370,000 $ 2,291,649 $ 2,498,239 $ 4,789,892 220 WATER AND SEWER SYSTEM DETAIL DEBT AMORTIZATION SCHEDULES Fiscal Interest Principal Interest Interest Annual Principal Total Year Rate Due 2101 Due 2101 Due 8101 Requirement Outstanding Outstanding Certificate of Obligation Series 2006A Date of Issue - February 9. 2006 Term - 20 Years 221 $ 12,230,000 2007 5.88% $ 190,000 $ 510,030 $ 272,617 $ 782,647 $ 972,647 12,040,000 2008 5.88% 410,000 272,617 260,573 533,190 943,190 11,630,000 2009 5.88% 430,000 260,573 247,942 508,515 938,515 11,200,000 2010 5.88% 450,000 247,942 234,723 482,665 932,665 10,750,000 2011 5.88% 470,000 234,723 220,917 455,640 925,640 10,280,000 2012 5.88% 490,000 220,917 206,523 427,440 917,440 9,790,000 2013 4.38% 515,000 206,523 195,258 401,781 916,781 9,275,000 2014 3.88% 535,000 195,258 184,892 380,149 915,149 8,740,000 2015 3.88% 560,000 184,892 174,042 358,934 918,934 8,180,000 2016 4.00% 590,000 174,042 162,242 336,284 926,284 7,590,000 2017 4.00% 615,000 162,242 149,942 312,184 927,184 6,975,000 2018 4.10% 645,000 149,942 136,719 286,661 931,661 6,330,000 2019 4.13% 675,000 136,719 122,798 259,517 934,517 5,655,000 2020 4.20% 705,000 122,798 107,993 230,790 935,790 4,950,000 2021 4.25% 735,000 107,993 92,374 200,366 935,366 4,215,000 2022 4.30% 770,000 92,374 75,819 168,193 938,193 3,445,000 2023 4.35% 805,000 75,819 58,310 134,129 939,129 2,640,000 2024 4.40% 840,000 58,310 39,830 98,140 938,140 1,800,000 2025 4.40% 880,000 39,830 20,470 60,300 940,300 920,000 2026 4.45% 920,000 20,470 - 20,470 940,470 - $ 12,230,000 $ 3,474,012 $ 2,963,982 $ 6,437,995 Certificate of Obligation - TWDB Series 2006B Date of Issue - May 1 2006 Term - 20 Years $ 19,700,000 2007 2.70% $ 595,000 $ 454,920 $ 315,626 $ 770,547 $ 1,365,547 19,105,000 2008 2.75% 750,000 315,626 305,314 620,940 1,370,940 18,355,000 2009 2.75% 770,000 305,314 294,726 600,040 1,370,040 17,585,000 2010 2.80% 790,000 294,726 283,666 578,393 1,368,393 16,795,000 2011 2.85% 815,000 283,666 272,053 555,719 1,370,719 15,980,000 2012 2.95% 840,000 272,053 259,663 531,715 1,371,715 15,140,000 2013 3.05% 865,000 259,663 246,471 506,134 1,371,134 14,275,000 2014 3.10% 890,000 246,471 232,676 479,148 1,369,148 13,385,000 2015 3.20% 920,000 232,676 217,956 450,633 1,370,633 12,465,000 2016 3.25% 950,000 217,956 202,519 420,475 1,370,475 11,515,000 2017 3.30% 980,000 202,519 186,349 388,868 1,368,868 10,535,000 2018 3.40% 1,015,000 186,349 169,348 355,696 1,370,696 9,520,000 2019 3.45% 1,050,000 169,348 151,498 320,845 1,370,845 8,470,000 2020 3.50% 1,085,000 151,498 132,781 284,279 1,369,279 7,385,000 2021 3.50% 1,125,000 132,781 113,094 245,875 1,370,875 6,260,000 2022 3.50% 1,165,000 113,094 92,706 205,800 1,370,800 5,095,000 2023 3.60% 1,205,000 92,706 71,016 163,723 1,368,723 3,890,000 2024 3.60% 1,250,000 71,016 48,516 119,533 1,369,533 2,640,000 2025 3.65% 1,295,000 48,516 24,883 73,399 1,368,399 1,345,000 2026 3.70% 1,345,000 24,883 - 24,883 1,369,883 - $ 19,700,000 $ 4,075,780 $ 3,620,860 $ 7,696,645 221 WATER AND SEWER SYSTEM DETAIL DEBT AMORTIZATION SCHEDULES Fiscal Interest Principal Interest Interest Annual Principal Total Year Rate Due 2/01 Due 2/01 Due 8/01 Requirement Outstanding Outstandin Tax & Revenue Certificate of Obligation Date of Issue - February 15, 2008 Term - 20 Years Series 2007 Interest Principal Date of Issue - February 1, 2007 Term - 20 Years Total Fiscal Interest Principal Interest Interest Total Total Debt Balance of Year Rate Due 2/1 Due 2/1 Due 8/1 Interest for Fiscal Yr Principal $ 29,500,000 2008 $ - $ - $ 558,977 $ 13,000,000 2008 6.00% $ 160,000 $ 574,486 $ 294,066 $ 868,552 $ 1,028,552 12,840,000 2009 6.00% 450,000 294,066 280,566 574,631 1,024,631 12,390,000 2010 6.00% 470,000 280,566 266,466 547,031 1,017,031 11,920,000 2011 6.00% 490,000 266,466 251,766 518,231 1,008,231 11,430,000 2012 6.00% 510,000 251,766 236,466 488,231 998,231 10,920,000 2013 6.00% 530,000 236,466 220,566 457,031 987,031 10,390,000 2014 4.75% 555,000 220,566 207,384 427,950 982,950 9,835,000 2015 4.00% 575,000 207,384 195,884 403,269 978,269 9,260,000 2016 4.00% 605,000 195,884 183,784 379,669 984,669 8,655,000 2017 4.00% 630,000 183,784 171,184 354,969 984,969 8,025,000 2018 4.00% 660,000 171,184 157,984 329,169 989,169 7,365,000 2019 4.13% 685,000 157,984 143,856 301,841 986,841 6,680,000 2020 4.13% 715,000 143,856 129,109 272,966 987,966 5,965,000 2021 4.25% 745,000 129,109 113,278 242,388 987,388 5,220,000 2022 4.25% 775,000 113,278 96,809 210,088 985,088 4,445,000 2023 4.25% 810,000 96,809 79,597 176,406 986,406 3,635,000 2024 4.25% 845,000 79,597 61,641 141,238 986,238 2,790,000 2025 4.38% 885,000 61,641 42,281 103,922 988,922 1,905,000 2026 4.38% 930,000 42,281 21,938 64,219 994,219 975,000 2027 4.50% 975,000 21,938 - 21,938 996,938 - 2,326,188 - $ 13,000,000 $ 3,729,111 $ 3,154,625 $ 6,883,736 $ 7,481,336 $ 15,009,815 Tax & Revenue Certificate of Obligation [Series 2008 Date of Issue - February 15, 2008 Term - 20 Years Fiscal Interest Principal Interest Interest Total Total Debt Balance of Year Rate Due 2/1 Due 2/1 Due 8/1 Interest for Fiscal Yr Principal $ 29,500,000 2008 $ - $ - $ 558,977 $ 558,977 $ 558,977 29,500,000 2009 4.000% 880,000 606,120 588,520 1,194,640 2,074,640 28,620,000 2010 4.000% 925,000 588,520 570,020 1,158,540 2,083,540 27,695,000 2011 3.500% 975,000 570,020 552,958 1,122,978 2,097,978 26,720,000 2012 3.500% 1,020,000 552,958 535,108 1,088,065 2,108,065 25,700,000 2013 4.000% 1,075,000 535,108 513,608 1,048,715 2,123,715 24,625,000 2014 4.000% 1,130,000 513,608 491,008 1,004,615 2,134,615 23,495,000 2015 4.000% 1,190,000 491,008 467,208 958,215 2,148,215 22,305,000 2016 4.000% 1,250,000 467,208 442,208 909,415 2,159,415 21,055,000 2017 4.000% 1,315,000 442,208 415,908 858,115 2,173,115 19,740,000 2018 4.000% 1,380,000 415,908 388,308 804,215 2,184,215 18,360,000 2019 4.000% 1,450,000 388,308 359,308 747,615 2,197,615 16,910,000 2020 4.000% 1,525,000 359,308 328,808 688,115 2,213,115 15,385,000 2021 4.0000/a 1,605,000 328,808 296,708 625,515 2,230,515 13,780,000 2022 4.000% 1,685,000 296,708 263,008 559,715 2,244,715 12,095,000 2023 4.125% 1,770,000 263,008 226,501 489,509 2,259,509 10,325,000 2024 4.250% 1,865,000 226,501 186,870 413,371 2,278,371 8,460,000 2025 4.250a/o 1,960,000 186,870 145,220 332,090 2,292,090 6,500,000 2026 4.400% 2,060,000 145,220 99,900 245,120 2,305,120 4,440,000 2027 4.500% 2,165,000 99,900 51,188 151,088 2,316,088 2,275,000 2028 4.500% 2,275,000 51,188 - 51,188 2,326,188 - 222 $ 29,500,000 $ 7,528,479 $ 7,481,336 $ 15,009,815 $ 44,509,815 CITY OF BAYTOWN ORGANIZATION CHART SANITATION FUND I1 c'minc i1 I� II Managcr I Deputy City Manager IIDirector ot' llublic l�'or1:slUtiti[ic� Asst. Director Of Public Works 11 Solid Waste II r 1 1 223 CITY OF BAYTOWN SANITATION FUND 504 BUDGET SUMMARY BY FUND Actual Budget Estimated Adopted 2406 -07 2007 -08 2007 -08 2008.09 Revenues 440,158 534,443 459,060 439,726 Solid Waste Collections S 3,157,540 S 3,161,100 S 3,226,900 $ 3,411,000 Recycling Revenue 25,321 44,186 45,090 45,090 Resdidential Recycling - 439,075 175,600 497,070 Recycling Contributions - - 107,350 - Interest On Investments 44,756 43,000 28,000 28,000 Miscellaneous 14,957 10,7_00 10,500 10,000 Total Revenues 3,242,574 3,698,061 3,593,440 3,991,160 Expenditures Personnel Services 440,158 534,443 459,060 439,726 Supplies 49,113 51,548 174,100 66,866 Maintenance 114,412 105,500 145,500 110,500 Services 2,583,592 3,091,814 2,831,624 3.422.732 Sundry 18,287 35,000 35,000 35;000 Total Operating 3,205,562 3,818,305 3,605,284 4,074,824 Capital Outlay - - 128,794 Transfers Out 233,721 225,534 221.011 217,424 Unforseen New Initiatives - 25,000 25,000 25.000 Total Expenditures 3,439,283 4,068,839 3,851,295 4.446,042 Excess (Deficit) Revenues Over Expenditures (196,709) (370,778) (257,855) (454,882) Working Capital - Beginning 1,272,865 1,036,5443 1,076,156 818,301 Working Capital - Ending S 1,076,156 S 665,765 S 818,301 S 363,419 No. of Working Capital hays 97 60 78 30 Adopted Budget 2008 -09 operations 4% 1'easonnel Services 10% Srn�ees Capital & Transfers 78 °0 8% Expenditures by Program Solid Waste Operations Residential Recycling Total 224 S 3,225,315 $ 3,410,076 S 3,342,853 S 3,677,274 213,968 6513,763 508,442 768,768 $ 3,439,283 $ 4,068,839 $ 3,851,295 S 4,446,042 CITY OF BAYTOWN PROGRAM SUMMARY 3200 SOLID WASTE Program Description Brush is collected curbside on a once - per -month schedule. Household garbage and heavy trash are collected twice weekly. Brush is recycled to chips and humus. These wood chips are used for wood burning fuel. A regularly scheduled junk drop -off site is provided for residents. A drop -off recycling center is operated through a contractor. This center accepts recyclable materials from residents on a voluntary basis. Major Goals • Collection of brush and junk on a timely basis with proper disposal or recycling. • Reduction of total waste stream through operation of a drop -off recycling center. Major Objectives • Provide driver training for new drivers. • Collection of brush and limbs as scheduled. • Safe and efficient collection and chipping of brush and limbs. • Participation in clean -up program. Performance Measures 1. Average cost to collect and process brush and limbs per unit per month $5.00 $5.00 $5.00 $5.00 2. Weekly brush routes completed on time 100% 100% 100% 100% 225 Actual Budget Estimated Projected Workload Measures 2006 -07 2007 -08 2007 -08 2008 -09 1. Cubic yards brush/limbs collected 69,200 60,000 67,000 74,000 2. Cubic yard of junk disposal 14,960 15,000 15,500 16,200 3. Tons of material recycled 800 700 700 500 Performance Measures 1. Average cost to collect and process brush and limbs per unit per month $5.00 $5.00 $5.00 $5.00 2. Weekly brush routes completed on time 100% 100% 100% 100% 225 CITY OF BAYTOWN SERVICE LEVEL BUDGET 3200 SOLID WASTE Actual Budget Estimated Adopted Acct## Acct Description 2006 -07 2007 -08 2007 -08 2008 -09 7100 Personnel Services 71002 Regular Wages $ 281,819 $ 354,966 $ 284,957 $ 300,161 71009 Overtime 27,463 30,980 30,980 30,980 71021 Health & Dental 49,220 52,770 52,770 47,932 71022 TMRS 47,037 59,836 59,857 55,069 71023 FICA 22,663 28,521 23,156 24,283 71028 Workers Compensation 11,956 7,370 7,340 7,961 71051 Compensation Adjustment - - - 23,340 71052 Salary Savings - - - (50,000) Total Personnel Services 440,158 534,443 459,060 439,726 7200 Supplies 72007 Wearing Apparel 4,518 5,158 4,000 5,416 72013 Program Supplies - - 118,650 - 72016 Motor Vehicle 43,338 44,940 50,000 60,000 72021 Minor Tools 1,005 1,200 1,200 1,200 72026 Cleaning & Janitorial 13 - - - 72031 Chemical 239 250 250 250 Total Supplies 49,113 51,548 174,100 66,866 7300 Maintenance 73001 Land 484 500 500 5,500 73043 Motor Vehicles 113,928 105,000 105,000 105,000 Total Maintenance 114,412 105,500 105,500 110,500 7400 Services 74001 Communication 424 360 360 606 74021 Special Services 249,998 250,000 250,000 250,000 74034 Household Garbage Contract 2,122,973 2,184,151 2,195,122 2,412,240 74036 Advertising 1,300 2,000 2,000 2,000 74040 Recycling Services 74,317 71,773 71,773 73,993 74042 Education & Training 434 550 550 550 74050 Disposal Services 121,880 131,269 131,269 137,193 74059 Residential Recycling Program - 439,075 170,000 534,626 74071 Association Dues 241 241 240 241 74210 General Liability Insurance 2,503 2,390 1,713 1,765 74220 Errors & Omissions 3,387 3,404 2,419 2,509 74240 Auto Liability 3,289 3,618 2,422 2,737 74241 Auto Collision 1,350 1,417 2,282 2,579 74242 Auto Catastrophic 109 109 106 109 74271 Mobile Equipment 1,387 1,457 1,368 1,436 74281 Employee Fraud - - - 148 Total Services 2,583,592 3,091,814 2,831,624 3,422,732 7500 Sundry Charges 75088 Bad Debt Expense 18,287 35,000 35,000 35,000 Total Sundry 18,287 35,000 35,000 35,000 Total Operating 3,205,562 3,818,305 3,605,284 4,074,824 226 CITY OF BAYTOWN SERVICE LEVEL BUDGET 3200 SOLID WASTE Actual Budget Estimated Adopted Acct# Acct Description 2006 -07 2007 -08 2007 -08 2008 -09 8000 Capital Outlay 84043 Motor Vehicles 86011 Capital Lease Purchases Total Capital Outlay 9000 Other Financing Uses 91101 To General Fund 91501 To Accrued Leave -Solid Waste 91550 To Internal Service Fund 17,232 Total Other Financing Uses 9900 Contingencies 99001 Contingencies 221,011 Total Contingencies TOTAL DEPARTMENT 90,000 38,794 - - - 128,794 206,489 206,489 206,489 206,489 10,000 10,000 10,000 10,000 17,232 9,045 4,522 935 233,721 225,534 221,011 217,424 25,000 25,000 25,000 25,000 25,000 25,000 $ 3,439,283 $ 4,068,839 $ 3,851,295 $ 4,446,042 227 228 CITY OF BAYTOWN ORGANIZATION CHART STORM WATER UTILITY FUND 11 Council II II Manager II IIAssistant Manager its� 11 Director of Health 11 Stomi Water Utility 11 F, ! 1 229 CITY OF BAYTOWN STORM WATER [UTILITY FUND S0S BUDGET SUMMARY BY FUND Actual Budget Estimated Adopted 2006 -07 2007 -08 2007 -08 2008 -09 Revenues Storm Drainage Fee $ 505,372 $ 508,900 S 515,200 S 520,400 Interest on Investments 12,860 9,900 12,900 10.800 Total Revenues 518,232 518,800 528,100 531.200 Expenditures Personnel Senices 92,933 135,423 121.342 1.42,085 Supplies 28,042 36,150 33,500 39,150 Maintenance - 300 - 300 Services 126,761 160.290 65,640 495,070 Sundry 3,407 - - - Total Operating 251,143 332,663 220,482 676;605 Transfer to General Fund 191,375 191,375 191,375 167,730 Unforseen/New Initiatives - 104,000 - - Total Expenditures 442,518 624,038 411,857 844,335 Excess (Deficit) Revenues Over Expenditures 75,714 (105,238) 116,243 (313,135) [forking Capital- Beginning 184,944 225,062 265,658 381,901 Working Capital - Ending S 265,658 $ 119,824 S 381,901 $ 68,766 No. of Working Capital Days 219 70 338 30 Adopted Budget 2 1108-[19 by Expendilure'rype Personnel Senicts Transfer to Gencral 17% Fund ` - 20% Oenting 63 °.0 230 CITY OF BAYTOWN PROGRAM SUMMARY 3050 STORM WATER UTILITY Program Description The Division is responsible for the City's compliance with the Federal mandate known as the National Pollutant Discharge Elimination System ( NPDES). The NPDES mandate requires cities to implement programs and practices to control polluted storm water run -off through a permitting program. The NPDES permitting program is comprised of two phases. Phase I affects medium and large cities. Phase II affects smaller communities, such as Baytown. Baytown is required to develop a storm water management program that will address six minimum control measures. This program should be developed and implemented in phases over the next five years. Major Goals • Adopt the final storm water management program (SWMP) outlining our best management practices (BMPs). • Submit our notice of intent (NOI) and (SWMP) to Texas Commission on Environmental Quality (TCEQ) and begin implementation. • Educate the public about storm water requirements and pollution from urban run -off. • Develop ordinances to address illicit discharges and construction site run -off. • Establish good housekeeping practices for storm water in all City departments. Major Objectives • Provide public education through brochures, presentations, and the website. This includes the general public, civic associations, homebuilders and developers, commercial businesses, and municipal employees. • Provide public outreach with community clean -up events. • Document and record illicit discharge complaints. • Build relationships with other City departments involved with the SWMP. 231 CITY OF BAYTOWN SERVICE LEVEL BUDGET 3050 STORM WATER UTILITY Actual Budget Estimated Adopted Acct# Acct Description 2006 -07 2007 -08 2007 -08 2008 -09 7100 Personnel Services 1,249 1,500 1,500 1,500 71002 Regular Wages $ 57,220 $ 82,461 $ 72,036 $ 90,403 71003 Part-Time - 6,000 2,906 - 71009 Overtime - 1,000 530 1,000 71021 Health & Dental 18,299 19,352 19,352 19,352 71022 TMRS 9,263 14,707 14,707 16,098 71023 FICA 4,097 6,649 5,774 6,807 71028 Workers Compensation 360 354 1,099 322 71041 Allowances 3,694 5,400 4,938 5,400 7300 Total Personnel Services 92,933 135,923 121,342 142,085 7200 Supplies 72001 Office 1,249 1,500 1,500 1,500 72002 Postage 86 2,000 1,000 2,000 72004 Printing 1,446 3,600 3,200 3,600 72007 Wearing Apparel 461 650 400 650 72021 Minor Tools 1,889 1,400 1,400 1,400 72031 Chemicals 17,494 20,000 20,000 20,000 72041 Educational 4,070 4,500 4,500 7,500 72045 Computer Software Supply 1,347 2,500 1,500 2,500 Total Supplies 28,042 36,150 33,500 39,150 7300 Maintenance 73041 Furniture & Fixtures - 300 - 300 Total Maintenance - 300 - 300 7400 Services 74001 Communication 74021 Special Services 74036 Advertising 74041 Travel & Reimbursables 74042 Education & Training 74071 Association Dues 3,500 Total Services Total Operating 7500 Sundry Charges 75071 Terminal/Accrual Pay 75088 Bad Debt - Cutoff Accounts Total Sundry Charges 232 364 1,440 1,440 2,020 123,925 150,000 57,000 486,000 - 500 500 500 1,297 4,600 3,500 4,500 1,085 3,400 3,000 1,700 90 350 200 350 126,761 160,290 65,640 495,070 247,736 332,363 220,482 676,305 3,125 - - - 282 - - - 3,407 - - - CITY OF BAYTOWN SERVICE LEVEL BUDGET 3050 STORM WATER UTILITY Actual Budget Estimated Adopted Acct# Acct Description 2006 -07 2007 -08 2007 -08 2008 -09 9000 Other Financing Uses 91101 To General Fund 191,375 191,375 191,375 167,730 Total Other Financing Uses 191,375 191,375 191,375 167,730 9900 Contingencies /Other 99002 Unforeseen/New Initiatives - 100,000 - - - 100,000 - - TOTAL DEPARTMENT S 442,518 S 624,038 S 411,857 S 844,335 233 234 CITY OF BAYTOWN ORGANIZATION CHART GARAGE FUND City Council If -XI anager II Deputy City Manager �I Directorof Public WorkstUtilities N Asst. Director r Public Work 11 Garage 11 1 l 235 236 CITY OF BAYTOWN GA UGE FUND 550 BUDGET SAY BY FUND Actual Budget Estimated Adopted 2006 -07 2007 -08 2007 -08 2008 -09 Revenues 473,415 439,667 501,081 1,226,860 Departmental Billings - Fuel S 862,404 S 800,810 S 1,071,300 S 1,026,300 Departmental Billings - Repairs 714,872 740,200 739,000 739,000 State Fuel Tax Refund 906 - - - GCCISD - Fuel 155,175 154,000 204,200 198,580 Miscellaneous 8,644 6,960 7,810 7,760 Transfer In - General Fund 54,342 65,482 32,740 2,382 Transfer In - Water & Sewer Fund 35.465 30,458 15,229 2,515 Transfer In - Solid Waste Fund 17,232 9,045 4,522 935 Total Revenues 1,849,436 1,806,955 2,074,801 1,977,472 Expenditures Personnel Services Supplies Maintenance Services Capital Outlay Transfers Out Total Operating 370,588 473,415 439,667 501,081 1,226,860 1,205,621 1,468,700 1,.582,100 8,302 8,700 9,700 10,700 63,135 70,496 69,925 74,401 1,668,885 1,75€3,232 1,987,992 2,168,282 36,096 57,000 56,500 19,000 73,845 10,000 10,000 14,040 Total Expenditures 1,778,826 1,825,232 2,054,492 2,197,282 Excess (Deficit) Revenues Over Expenditures 70,210 (18,277) 20,309 (219,810) NVorking Capital - Beginning 147,117 8,860 217,327 237,636 Working Capital - Ending S 217,327 S (9,417) S 237,636 $ 17,826 Adapted Budget 2008 -09 Capital & Transfers 101/6 Personnel Services 0 e1 -ativns 23 °!0 76 °ra 277 CITY OF BAYTOWN PROGRAM SUMMARY 7010 GARAGE OPERATIONS Program Description Equipment Services Division maintains, services, and repairs a fleet consisting of the vehicles and equipment operated by Public Works, Utilities, Parks and Recreation, Pollution Control, Engineering, Inspection, Library, Health, Purchasing, Utility Billing and BAWA. This division also maintains the fueling facility, standby generators, the equipment wash rack, and the garage's own mechanical equipment. In addition, assistance is rendered to Police and Fire garages and Bayland Park operations when necessary. This division processes all associated paperwork, as well as billing of fuel and services to all user departments. Major Goals • Improve the safety and efficiency of equipment and vehicles operated by city forces through timely maintenance, service and repair operations. • Provide the departments and divisions of the city safe and properly operating vehicles and equipment for their use. • Provide these services in an economical and timely manner. Major Objectives • Coordinate with departmental supervisors to facilitate sufficient availability of equipment for their duties. • Reduce downtime and increase "mean- time - between- failure" for vehicles and equipment maintained by the garage. Reduce rate of returns for unscheduled repairs by an aggressive preventative maintenance program. 238 Actual Budget Estimated Projected Workload Measures 2006 -07 2007 -08 2007 -08 2008 -09 1. Preventative maintenance service 950 950 950 950 2. Tire service 600 600 600 600 3. Road calls 350 350 350 350 Performance Measures 1. Schedule services completed 95% 95% 95% 95% 2. Jobs done in "flat rate" time 85% 85% 80% 80% 3. Road calls 350 350 350 350 238 CITY OF BAYTOWN SERVICE LEVEL BUDGET 7010 GARAGE OPERATIONS Actual Budget Estimated Adopted Acct# Acct Description 2006 -07 2007 -08 2007 -08 2008 -09 7100 Personnel Services 71002 Regular Wages $ 270,225 $ 340,892 $ 311,988 $ 347,071 71009 Overtime 7,719 5,149 4,453 5,149 71021 Health & Dental 19,439 37,693 37,693 45,232 71022 TMRS 42,925 54,484 54,484 59,173 71023 FICA 21,096 26,164 23,872 26,526 71028 Workers Compensation 4,894 3,633 3,159 3,355 71041 Allowances 4,290 5,400 4,018 3,600 71051 Compensation Adjustment - - - 10,975 Total Personnel Services 370,588 473,415 439,667 501,081 7200 Supplies 72001 Office 1,801 1,800 1,800 1,800 72007 Wearing Apparel 3,307 3,000 2,400 3,150 72016 Motor Vehicle 2,284 2,340 3,000 3,300 72017 Parts Purchase For Resale 241,613 250,000 250,000 250,000 72018 Fuel Purchase For Resale 956,404 936,931 1,200,000 1,311,700 72019 Supplies Purchased For Resale 6,949 7,000 7,000 7,000 72021 Minor Tools 2,500 2,500 2,500 3,000 72026 Cleaning & Janitorial 1,927 1,850 1,800 1,950 72032 Medical 180 200 200 200 72098 Inventory Adjustments 9,895 - - - Total Supplies 1,226,860 1,205,621 1,468,700 1,582,100 7300 Maintenance 73011 Buildings 1,910 2,000 2,500 3,000 73027 Heating & Cooling System 500 500 500 500 73042 Machinery & Equipment 3,873 4,000 4,500 5,000 73043 Motor Vehicles 2,019 2,200 2,200 2,200 Total Maintenance 8,302 8,700 9,700 10,700 7400 Services 74020 Outside Contracts 50,533 55,000 55,000 55,000 74021 Special Services 2,216 3,500 3,500 6,300 74041 Travel & Reimbursables 444 500 800 800 74042 Education & Training 2,821 4,000 4,000 5,000 74210 General Liability Insurance 920 889 638 657 74220 Errors & Omissions 1,244 1,267 900 934 74240 Auto Liability 2,791 3,070 2,055 2,322 74241 Auto Collision 1,111 1,167 1,879 2,124 74242 Auto Catastrophic 95 95 92 95 74272 Real & Personal Property 960 1,008 1,061 1,114 74281 Employee Fraud - - - 55 Total Services 63,135 70,496 69,925 74,401 Total Operating 1,668,885 1,758,232 1,987,992 2,168,282 239 CITY OF BAYTOWN SERVICE LEVEL BUDGET 7010 GARAGE OPERATIONS Actual Budget Estimated Adopted %cct# Acct Description 2006 -07 2007 -08 2007 -08 2008 -09 8000 Capital Outlay 80001 Furniture & equip <$5,000 18,101 - - - 84042 Machinery & equipment - 17,000 16,500 11,500 84043 Motor Vehicles - 40,000 40,000 - 84047 Computer software 17,995 - - - 84053 Major Tools - - - 7,500 Total Capital Outlay 36,096 57,000 56,500 19,000 9000 Other Financing Uses 91551 To Accrued Leave - Garage Fund 10,000 10,000 10,000 10,000 91552 To Warehouse Operations 63,845 - - - Total Other Financing Uses 73,845 10,000 10,000 10,000 TOTAL DEPARTMENT $ 1,778,826 $ 1,825,232 $ 2,054,492 $ 2,197,282 240 CITY OF BAYTOWN ORGANIZATION CHART WAREHOUSE OPERATIONS FUND 11 Cite Council It 11 City Manager 111 II AsManage:rity II 11 Director of Finance 411 11 Purchasing Manager 11 11 Warehouse Operations II r 241 242 CITY OF BAYTOWN WAREHOUSE OPERATIOrNS FUND 552 BUDGET SUMMARY BY FUND Actual Budget Estimated Adopted 2006 -07 2007 -08 2007 -08 2008 -09 Revenues 189,760 188,700 188,012 200,262 Transfer In - General Fund 41,524 S 23,760 $ 23,760 $ 49,188 Transfer In - Water & Sewer Fund 224,890 128,683 128,683 266,398 Transfer In - Garage fund 63,845 - - - Water Meter Sales 37,861 29,510 29,300 29,300 Miscellaneous 2,529 - 2,44-0 2,440 Total Revenues 370,549 181,953 184,183 347,326 Expenditures Personnel Services 189,760 188,700 188,012 200,262 Supplies (670) 43,292 39,575 40,800 Maintenance 5,237 6,000 6,000 6,000 Services 2,831 5,187 4,964 5,120 Sundry (8,201) 6,500 6,500 6,500 Total Operating 188,957 249,679 245,051 258,682 Capital Outlay - - - 9,000 Total Expenditures 188,957 249,679 245,051 267,682 Excess (Deficit) Revenues Over Expenditures 181,692 (67,726) (60,868) 79,644 Worldng Capital - Beginning (193,866) 66,519 (12,174) (73,042) Worldng Capital - Ending S (12,174) S (1,207) S (73,042) S 6,6012 Adopted Budget 2008 -09 Operations 23% Personnel Services 77% 243 CITY OF BAYTOWN PROGRAM SUMMARY 7010 WAREHOUSE OPERATIONS Program Description Provide Centralized warehousing and purchasing for commonly used supplies and materials throughout the city. Operation is designed to provide lower costs through volume purchasing and consolidation. Major Goals • Expansion of base inventory to facilitate citywide usage, while reducing items with low turnover. • Develop inventory- tracking system. Workload Measures 1. Requisitions processed 2. Purchase orders processed 3. Items inventoried Performance Measures 244 Develop inventory minimum and maximum levels based on usage. Major Objectives • Automation of physical inventory process. • Increase use of warehouse by city departments. Actual Budget Estimated Projected 2006 -07 2007 -08 2007 -08 2008 -09 4,500 5,000 5,000 5,000 1,500 1,800 1,500 1,900 2,600 2,750 2,800 2,900 1. Requisitions processed within required time frame. 100% 99.5% 100% 100% 2. Requisitions unable to be filled within required time frame. 0% 0.5% 0% 0% CITY OF BAYTOWN SERVICE LEVEL BUDGET 7010 WAREHOUSE OPERATIONS Actual Budget Estimated Adopted Acct# Acct Description 2006 -07 2007 -08 2007 -08 2008 -09 7100 Personnel Services 71002 Regular Wages $ 117,100 $ 124,152 $ 124,054 $ 126,002 71009 Overtime 3,429 1,500 104 1,500 71013 Term/Accural Pay 6,454 - - - 71021 Health & Dental 30,344 32,292 33,235 34,429 71022 TMRS 19,310 19,481 19,481 21,204 71023 FICA 9,017 9,011 8,667 8,865 71028 Workers Compensation 4,106 2,264 2,471 2,659 71051 Compensation Adjustment - - - 5,603 Total Personnel Services 189,760 188,700 188,012 200,262 7200 Supplies 72001 Office 816 600 600 600 72007 Wearing Apparel 1,262 1,600 1,000 1,000 72015 Meter Purchase for Resale 26,403 35,067 32,000 33,000 72016 Motor Vehicle 4,240 4,200 4,600 4,800 72021 Minor Tools 821 1,750 1,300 1,300 72032 Medical 77 75 75 100 Total Supplies (670) 43,292 39,575 40,800 7300 Maintenance 73011 Buildings 2,474 3,500 3,500 3,500 73043 Motor Vehicles 2,763 2,500 2,500 2,500 Total Maintenance 5,237 6,000 6,000 6,000 7400 Services 74001 Communication 973 1,250 1,250 1,400 74041 Travel & Reimbursables - 1,060 1,060 1,200 74042 Education & Training 597 1,600 1,400 1,200 74210 General Liability Insurance 128 111 80 82 74220 Errors & Omissions 173 158 113 117 74272 Real & Personal Property 960 1,008 1,061 1,114 74281 Employee Fraud - - - 7 Total Services 2,831 5,187 4,964 5,120 7500 Sundry Charges 75071 Accrued Leave (8,201) 6,500 6,500 6,500 Total Sundry & Other (8,201) 6,500 6,500 6,500 Total Operating 188,957 249,679 245,051 258,682 8000 Capital Outlay 80001 Furniture & Equip <$5,000 Total Capital Outlay - - - 9,000 TOTAL DEPARTMENT $ 188,957 $ 249,679 $ 245,051 $ 267,682 245 246 Published in the Baytown Sun on Sept. 26, 2008 & Sept. 29, 2008. ORDINANCE N0.10,959 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF BAYTOWN, TEXAS, ADOPTING A BUDGET FOR THE ENSUING FISCAL YEAR, BEGINNING OCTOBER 1, 2008, AND ENDING SEPTEMBER 30, 2009, IN ACCORDANCE WITH THE CHARTER AND ORDINANCES OF THE CITY OF BAYTOWN; AND PROVIDING FOR THE PUBLICATION AND EFFECTIVE DATE THEREOF. WHEREAS, the City Manager of the City of Baytown has submitted to the City Council a budget estimate of the revenues of said City and the expense of conducting the affairs thereof for the ensuing fiscal year, beginning October 1, 2008, and ending September 30, 2009, and which said estimate has been compiled from detailed information obtained from the several departments, divisions, and offices of the City containing all information as required by the Charter of the City of Baytown; and WHEREAS, the City Council has received said City Manager's estimate and held apublic hearing thereon as provided by Section 44 of the Charter and Section 102.006 of the Texas Local Government Code; and WHEREAS, after full and final consideration of the public hearing and after certain revisions to the proposed budget, it is the opinion of the Council that the budget as revised should be approved and adopted; NOW THEREFORE BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF BAYTOWN, TEXAS: Section 1: That the budget estimate of the revenues of the City of Baytown and the expenses of conducting the affairs thereof for the ensuing fiscal year, beginning October 1, 2008, and ending September 30, 2009, as finally submitted to the City Council by the City Manager of said City (a copy of which is on file in the City Clerk's office) be, and the same is in all things, adopted and approved as the budget estimate of all the current expenses as well as the fixed charges against said City for the fiscal year beginning October 1, 2008, and ending September 30, 2009. Section 2: That the sum of FIFTY -NINE MILLION SIX HUNDRED THIRTY -TWO THOUSAND FOUR HUNDRED THIRTY -TWO AND NO /100 DOLLARS ($59,632,432.00) is hereby appropriated out of the General Fund for the payment of Operating Expenses and Capital Outlay of the City Government. Section 3: Thatthe sum of EIGHT MILLION SEVEN HUNDRED FIFTY -SEVEN THOUSAND SIX HUNDRED TWENTY -THREE AND NO /100 DOLLARS ($8,757,623.00) is hereby appropriated out of the General Fund Debt Service for the purpose of paying the accruing interest and redeeming the Serial Bonds as they mature on the General Fund Debt Service Bonds. Section 4: That the sum ofTWO MILLION TWO THOUSAND SEVEN HUNDRED FORTY AND NO /100 DOLLARS ($2,002,740.00) is hereby appropriated out of the Hotel/Motel Tax Fund for the payment of Operating Expenses and Capital Outlay of the City Government. Section 5: That the sum of THIRTY -TWO MILLION SEVEN HUNDRED FIFTY- ONETHOUSAND NINE HUNDRED TWENTY -FOUR AND NO/] 00 DOLLARS ($32,751,924.00) is hereby appropriated out of the Waterworks and Sanitary Sewage System for operating costs and for the purpose of paying the accruing interest and redeeming the Serial Bonds as they mature on the Waterworks and Sanitary Sewer Fund Debt Service Bonds. Section 6: That the sum of FOUR MILLION FOUR HUNDRED FORTY -SIX THOUSAND FORTY - TWO AND NO 1100 DOLLARS ($4,446,042.00) is hereby appropriated out of the Sanitation Fund for the Operating Expenses and Capital Outlay of the municipally owned Solid Waste Collection System. 247 Section 7: That the still) of EAGI 13' I IFJNDRI D FORTY-F01 iR I'I IGUSAND'I'l l ltl:l: I ll.INI)Iti :[) TI II11TY -FIVE. AND N -0/100 DOLLARS ($8.14,33-5.00) is hereby a tpprnl1riatte(l (1111 01111C Slorllt %Vaster Utility fund for payment ol'Operating Expenses and Ca)pilal Otillay oI'the City Governn)el)t, Section 8: That the sun) Of TWO MILLION ONE I IUNDR1:) NIN131'Y -SEVEN TI.OUSANDTWO I IUNDRFD FIGI ITY -TWO AND N01I Olt DOLLARS ($2.197.282,00) is hereby appropriated out ()till( Garatge Fund For the Operating Expenses and Capital Outlay I'm Municipal Garage Services System and Activities. Section 9: That the stun or TWO I IUNDRI D SIX "1'Y- SI:VE::N THOUSAND SIX HUNDRED F,IGII`1'Y -TWO AND NOf I Up DOLLARS ($267.682.00) is hereby appropriated out of1he Warehouse Operations Fund ror the: Operating Expenses and Capital Out lay I'or Ceti IraI Warehouse Activities. Section 10: That the City Manager is hereby authorized to transfer my uncncumbered appropriation balance or portion thereof )between genemi clatsstheanioels of expenditures wilkin aul orlice. department nrageeley, it) aecordnnce will) :Section Cali of the Charter, Section 11: That the City Managecr shall have the authority to increalse a department's lit)c item hudget bN the =011111 C(11,11-11 to outstanding purchase orders as of Sepicillher 311, 2008. to be a)ppropriwed out of the Fund E3allaelee. Section 12: This ordinance shall be and rclimill in tell 1,01-Le ae)d efli:et from and a rter its passage and approval of the City Council. and it Shaul be published ones: each % +eek 110r mo t'�col)seCUtive %Mks in 1110 official neNvspape:r ofl. Ile City 0f Baytown. , INTRODUCED. RFAD and PASSED hr the of "finflllke vote oftltc City Council ol`the City orBaytown this the 22 "i1 day of September. 2009. ,r APPROVED AS TO FORIVI: CL - 1,b ACID RAMIREZ, SR., C i Attorney 248 s y I I iP111?N 11. DC)NCAfZLCS, Mayor ORDINANCE NO. 10,960 AN ORDINANCI OVI'l -11 CITY COUNCII.OF"1•Ili -CITY OF 13AYTCIWN, TEXAS. RATIFYING THE PROPERTY TAX INCREASE' RE1:I.1:C "I'E;D IN THE BUDGET ADOP'I'I: ORDINANCE NO. 10,995 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF BAYTOWN, TEXAS, ADOPTING THE RATE AND TAX LEVY FOR GENERAL FUND MAINTENANCE AND OPERATION AND DEBT SERVICE FOR THE CITY OF BAYTOWN FOR THE FISCAL YEAR ENDING SEPTEMBER 30, 2009, UPON ALL TAXABLE PROPERTY IN SAID CITY OF BAYTOWN IN ACCORDANCE WITH THE LAWS OF THE STATE OF TEXAS AND THE CHARTER PROVISIONS AND ORDINANCES OF SAID CITY; PROVIDING A REPEALING CLAUSE; CONTAINING A SAVINGS CLAUSE; AND PROVIDING FOR THE EFFECTIVE DATE THEREOF. WHEREAS, the City's tax rate consists of the following two components: 1. the rate that, if applied to the total taxable value, will impose the amount of taxes needed to pay debt service; and 2. the rate that, if applied to the total taxable value, will impose the amount of taxes needed to fund maintenance and operation expenditures of the City for the next year; and WHEREAS, the proposed tax rate of $0.45700 per $100 valuation for maintenance and operations together with the proposed tax rate of $0.33003 per $100 valuation for debt service exceeds the effective tax rate even though the maintenance and operation component of the tax rate has remained the same since 1992; and WHEREAS, after complying with all the requisites contained in Sections 26.06 and 26.065 of the Texas Tax Code, the City Council of the City of Baytown held two public hearings regarding the proposed tax rate on October 2, 2008, and October 9, 2008; and WHEREAS, at the public hearings, proponents and opponents of the tax increase were afforded an adequate opportunity to present their views; and WHEREAS, at the public hearings, the City Council announced that it would vote on the proposed tax rate in the City Council Chambers of the Baytown City Hall on October 23, 2008, at its regularly scheduled meeting, which starts at 6:30 p.m., which date is within sixty (60) days after the date the City received the certified appraisal roll; and WHEREAS, after each public hearing, the City Council also gave notice as required by law of its meeting, at which it would vote on the proposed tax rate; and WHEREAS, after considering the testimony received at the public hearings and the budget adopted on September 22, 2008, the City Council finds that the tax hereinafter levied is necessary to provide the revenue requirements of the budget for Fiscal Year 2008 -2009; and 250 WHEREAS, in making a motion to approve this ordinance, Council Member Sain stated "I move that property taxes be increased by the adoption of a tax rate of $0.78703" and Council Member Capetillo seconded the motion; NOW THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF BAYTOWN, TEXAS: Section 1: That the facts and matters set forth in the recitals of this Ordinance are hereby found to be true and correct. Section 2: That the City Council of the City of Baytown hereby adopts and sets for the fiscal year ending September 30, 2009, an ad valorem tax rate of $ 0.45700 for each ONE HUNDRED AND N0 1100 DOLLARS ($100.00) of assessed value of property located within the city limits of the City of Baytown on January 1, 2008, made taxable by law, which said taxes, when collected, shall be apportioned among funds and departments of City Government of the City of Baytown for the purpose of General Fund Maintenance and Operation. Section 3: The ad valorem tax rate of $ 0.45700, as set forth in Section 2, is hereby levied and shall be assessed and collected on one hundred percent (100 %) of each ONE HUNDRED AND NO /100 DOLLARS ($100.00) worth of property located within the city limits of the City of Baytown on January 1, 2008, as valued by the Harris County Appraisal District or the Chambers County Appraisal District and made taxable by law. Section 4: That the City Council of the City of Baytown hereby adopts and sets for the fiscal year ending September 30, 2009, an ad valorem tax rate of $ 0.33003 for each ONE HUNDRED AND NO /100 DOLLARS ($100.00) of assessed value of property located within the city limits of the City of Baytown on January 1, 2008, made taxable by law, which said taxes, when collected, shall be apportioned among funds and departments of City Government of the City of Baytown for the purpose of Debt Service. Section 5: The ad valorem tax rate of $ 0.33003, as set forth in Section 4, is hereby levied and shall be assessed and collected on one hundred percent (100 %) of each ONE HUNDRED AND NO 1100 DOLLARS ($100.00) worth of property located within the city limits of the City of Baytown on January 1, 2008, as valued by the Harris County Appraisal District or the Chambers County Appraisal District and made taxable by law. Section 6: The Tax Assessor and Collector of the City of Baytown is hereby directed to assess, extend and enter upon the Tax Rolls of the City of Baytown, Texas, for the current year the amounts and rates herein levied, and to keep a current account of same. All collection of such taxes, as well as collection of taxes owed for prior years, to include penalty and interest thereof, shall be deposited in the official depository of the City of Baytown to be distributed between the General Fund and the Debt Service on a basis determined by the percentage that each bear to the total tax rate. Section 7: All ordinances or parts of ordinances inconsistent with the terms of this ordinance are hereby repealed; provided however, that such repeal shall be only to the extent of 251 ZST, Ja ii:l.r�+ "ito { Ave,'. 'so-III 1 N :lI 1(1, l / t> ;,, , r SIIIJO Q.0.7 Orw In -S(I Z ',1ayt71:nC).1n ,iep t,,;:- !Ell sills u.NNOISuEl Jo SI!,,) atll jo pullo,� .iti,� atl a1��� :�.�ilr�tu.t�jJ +' atlt Al CI'ISSVcl lltlU (W."l,1 '(I:1,)IRIMI,I.NI •umol'iril jo i11.) ntp jo p- millo-) ;711 } aill its xi- lussud s1t im.1v puv M0.11 .i1:11villitutill 1 ?I,1 111-1 Rimy - mullulplo siljjl :6 tIOlIZ-11c; 'alyrjanas aq 01 paat7la .1p N11 aatllltl lllJt) s1111,1ty sutmstat`oid l It! l7ua salt t)1 putt snumstutlaala.10 slas JO suosjt ld .l.7gio ai do matldda at .1111 JO a:juctttp o silll jo sums }mmd flulumurm atlt _10 .iti( }4lts.r :+t11 ia0.1_111 loll ilutls .i1ip141..t ll tinny 'ptltt.rctl as 1110A aq ttmi'l.t ,iult au1 111,116 `sazumstim.m, 30 tas it) tlowd Mutt tai mum, jo uotlratlddi, atll it) aautimpio s1tp jo ,),;ujtld .tu -mt1+ p aatN "MMs •L1thm -R and •tttutl-.).-)st{ns •uondxv •tjolpas `suntsmoid All! _1l :g uOi1JZs aaucttili.la stilt Sq IVIDAcl 13111th! 1;1,15tlns Oty1 �Rtlitl.MA II pull Iuilttlnfla.1 sa:7ui utPst, .1.11117 ..10 .1AI1U1+tilt+113 aq 111'1.!5 aauuutp.1u stLlt SIXOsat Jat110 IIt'• tat put' , {.1uaisisu0aul Halts Published in the Baytown Sun on Sept. 26, 2008 & Sept. 29, 2008. ORDINANCE NO. 10,962 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF BAYTOWN, TEXAS, AMENDING CHAPTER 98 "UTILITIES," ARTICLE III "WATER SERVICE," SECTION 98 -59 "RATES," SUBSECTION (A)(1) "RATE TABLE", SECTION 98 -59 "RATES," SUBSECTION (G) "VOLUME USERS'; ARTICLE IV "SEWER SERVICE," SECTION 98 -91 "SEWER SERVICE CHARGE," SUBSECTION (A) "RATE SCHEDULE" AND SUBSECTION (B) "RESIDENTIAL DWELLING UNITS," SUBPARAGRAPH (1) "INDIVIDUALLY METERED FOR WATER CONSUMPTION"; AND SECTION 98 -91 "SEWER SERVICE CHARGE," SUBSECTION (F) "VOLUME USERS" OF THE CODE OF ORDINANCES, BAYTOWN, TEXAS, TO INCREASE UTILITY FEES; CONTAINING A REPEALING CLAUSE; CONTAINING A SAVINGS CLAUSE; PRESCRIBING A MAXIMUM PENALTY OF FIVE HUNDRED AND NO /100 DOLLARS ($500.00) FOR EACH VIOLATION THEREOF; AND PROVIDING FOR THE PUBLICATION AND EFFECTIVE DATE THEREOF. BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF BAYTOWN, TEXAS: Section 1: That Chapter 98 "Utilities," Article III "Water Service," Section 98 -59 "Rates," Subsection (a)(1) "Rate table" of the Code of Ordinances, City of Baytown, Texas, is hereby amended to read as follows: Chapter 98. UTILITIES ARTICLE III. WATER SERVICE See. 98-59. Rates. (a) Basic rate schedule. The basic water rate schedule shall be as follows: (1) Rate table. Gallons of Water Used per Month: Amount or Rate to be Charged: a. First 2,000 minimum monthly rate ......... .........................$12.49 b. All over 2,000, per 1,000 gal lons ...... ....... ........................$ 4.74 Section 2: That Chapter 98 "Utilities," Article III "Water Service," Section 98 -59 "Rates," Subsection (g) "Volume users" of the Code of Ordinances, City of Baytown, Texas, is hereby amended to read as follows: 253 Chapter 98. UTILITIES ARTICLE III. WATER SERVICE Sec. 98 -59. Rates. (g) Volume users. A user of water that (1) either: a. is located within the corporate limits who qualifies for tax abatement under the city's tax abatement policy or b. is located within an established industrial district and has in effect an industrial district agreement with the city; and (2) uses a minimum of 400,000 gallons of water per day shall be charged $3.11 per 1,000 gallons of water. The minimum usage shall be determined by dividing the total consumption during the billing period by the number of days in the billing period to determine the daily usage. Any user or customer who does not pay the amount due by the due date indicated on his statement shall be charged a late charge, as provided in section 98 -61. Section 3: That Chapter 98 "Utilities," Article IV "Sewer Service," Section 98 -91 "Sewer service charge," Subsection (a) "Rate schedule" of the Code of Ordinances, City of Baytown, Texas, is hereby amended to read as follows: Chapter 98. UTILITIES ARTICLE IV. SEWER SERVICE Sec. 98 -91. Sewer service charge. (a) Rate schedule. The sewer service rate schedule shall be as follows: Gallons Amount or Rate per Month: to be Charged: (1) First 2,000, minimum monthly rate ................ .........................$12.49 (2) Over 2,000, per 1,000 gallons ................... ..............................$ 4.51 Section 4: That Chapter 98 "Utilities," Article 1V "Sewer Service," Section 98 -91 "Sewer service charge," Subsection (b) "Residential dwelling units," Subparagraph (l) "Individually metered for water consumption" of the Code of Ordinances, City of Baytown, Texas, is hereby amended to read as follows: 254 Chapter 98. UTILITIES ARTICLE IV. SEWER SERVICE Sec. 98 -91. Sewer service charge. (b) Residential dwelling units. The sewer service charge for residential dwelling units shall be as follows: (1) Individually metered for water consumption. Each residential dwelling unit individually metered and billed for the consumption of water shall be charged for and shall owe each month a sewer service charge based upon the consumption of water attributed to it as determined by article III of this chapter relating to water charges, applied to the following usage and the rate schedule for sewer service: Gallons of Water Sewer Service Rate to be Charged Used per Month First 2,000 gallons Minimum monthly rate Next 12,000 gallons per 1,000 Standard rate gallons Thereafter No charge Section 5: That Chapter 98 "Utilities," Article IV "Sewer Service," Section 98 -91 "Sewer service charge," Subsection (f) "Volume users" of the Code of Ordinances, City of Baytown, Texas, is hereby amended to read as follows: Chapter 98. UTILITIES ARTICLE IV. SEWER SERVICE Sec. 98 -91. Sewer service charge. (f) Volume users. A sanitary sewer service customer within the corporate limits who (i) qualifies for a tax abatement under the city's tax abatement policy and (ii) uses more than 400,000 gallons of water per day shall be charged and shall owe each month a sewer service charge based upon (i) the consumption of water attributed to it as determined by article III of this chapter relating to water charges; or (ii) the actual wastewater flow as determined by a metering system approved by the city. Such charges shall be applied as follows: (1) If all of the user's water is purchased from the city, the sewer service charge shall be $2.77 per 1,000 gallons of water used per month or $2.77 255 per 1,000 gallons of wastewater delivered to the city if the wastewater is metered as provided in this article; or (2) If the user is not purchasing all of its water from the city, the sewer service charge shall be $2.89 per 1,000 gallons of water used per month, or $2.89 per 1,000 gallons of wastewater delivered to the city if the wastewater is metered as provided in this article. Section 6: Any person who fails to comply with any provision of this ordinance shall be guilty of a misdemeanor and, upon conviction, shall be punished by a fine not exceeding FIVE HUNDRED AND NO /100 DOLLARS ($500.00). Each act of violation and each day upon which any such violation shall occur shall constitute a separate offense. in addition to the penalty prescribed above, the city may pursue other remedies such as abatement of nuisances, injunctive relief, administrative adjudication and revocation of licenses or permits. Section 7: All ordinances or parts of ordinances inconsistent with the terms of this ordinance are hereby repealed; provided, however, that such repeal shall be only to the extent of such inconsistency and in all other respects this ordinance shall be cumulative of other ordinances regulating and governing the subject matter covered by this ordinance. Section 8: If any provision, section, exception, subsection, paragraph, sentence, clause or phrase of the ordinance or the application of same to any person or the set of circumstances, shall for any reason be held unconstitutional, void or invalid, such invalidity shall not effect the validity of the remaining provisions of this ordinance or their application to other persons or sets of circumstances and to this end all provisions of this ordinance are declared to be severable. Section 9: This ordinance shall take effect on October 1, 2008 and shall be effective for all billing cycles which commence on or after October 1, 2008. The City Clerk is hereby directed to give notice hereof by causing the caption of this ordinance to be published in the official newspaper of the City of Baytown at least twice within ten (10) days after the passage of this ordinance. INTRODUCED, READ, AND PASSED by the affirmative vow of the City Council of Baytown, this the 22"d day of September, 2008. ,/ Mayor 256 ATTEST: 44L RAIIE DARN 1., City Clcr r 4• r' �1 v k APPROVED AS TO FORM: k ACID RAMIRE:Z, Sr., City ttt -ncy 257 Published in the Baytown Sun on Sept. 26, 2008 & Sept. 29 2008. ORDINANCE NO. 10,963 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF BAYTOWN, TEXAS, AMENDING CHAPTER 86 "SOLID WASTE," ARTICLE II "RESIDENTIAL SOLID WASTE," DIVISION 3 "FEES AND CHARGES AND BILLING PROCEDURE," SECTION 86 -101 "CHARGE FOR COLLECTION," SUBSECTIONS (A), (D), AND (E) OF THE CODE OF ORDINANCES, BAYTOWN, TEXAS, TO INCREASE RESIDENTIAL COLLECTION RATES; AMENDING CHAPTER 86 "SOLID WASTE," ARTICLE III "COMMERCIAL SOLID WASTE," DIVISION 2 "SMALL BUSINESS WASTE COLLECTION SERVICE," SECTION 86-166 "CONTRACT FOR GARBAGE COLLECTION' OF THE CODE OF ORDINANCES, BAYTOWN, TEXAS, TO INCREASE THE COLLECTION RATE; CONTAINING A REPEALING CLAUSE; CONTAINING A SAVINGS CLAUSE; PRESCRIBING A MAXIMUM PENALTY OF FIVE HUNDRED AND N0 1100 DOLLARS ($500.00) FOR EACH VIOLATION THEREOF; AND PROVIDING FOR THE PUBLICATION AND EFFECTIVE DATE THEREOF. BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF BAYTOWN, TEXAS: Section 1: That Chapter 86 "Solid Waste," Article II "Residential Solid Waste," Division 3 "Fees and Charges and Billing Procedure," Section 86 -101 "Charge for collection," subsection (a) of the Code of Ordinances, City of Baytown, Texas, is hereby amended to read as follows: CHAPTER 86. SOLID WASTE ARTICLE II. RESIDENTIAL SOLID WASTE DIVISION 3. FEES AND CHARGES AND BILLING PROCEDURE Sec. 86 -101. Charge for collection. (a) Each occupied residential unit within the city limits shall be charged the sum of $15.56, plus applicable sales tax, per month for city refuse collection services. This charge is based on the availability of city removal and disposal services and shall be collected regardless of whether or not the occupant of a residential unit places any refuse out for collection. Section 2: That Chapter 86 "Solid Waste," Article 11 "Residential Solid Waste," Division 3 "Fees and Charges and Billing Procedure," Section 86 -101 "Charge for collection," subsection (d) of the Code of Ordinances, City of Baytown, Texas, is hereby amended to read as follows: 258 CHAPTER 86. SOLID WASTE ARTICLE II. RESIDENTIAL SOLID WASTE DIVISION 3. FEES AND CHARGES AND BILLING PROCEDURE Sec. 86 -101. Charge for collection. (d) When the head of the household of a residential unit certifies in writing to the utility collections office that he is over 65 years of age and that he will place no more than one 30- gallon can or one 30- gallon plastic bag of refuse at his residential unit for collection on each regularly scheduled collection day, the monthly charge will be $12.80 plus applicable sales tax. Section 3: That Chapter 86 "Solid Waste," Article II "Residential Solid Waste," Division 3 "Fees and Charges and Billing Procedure," Section 86-101 "Charge for collection," subsection (e) of the Code of Ordinances, City of Baytown, Texas, is hereby amended to read as follows: CHAPTER 86. SOLID WASTE ARTICLE II. RESIDENTIAL SOLID WASTE DIVISION 3. FEES AND CHARGES AND BILLING PROCEDURE Sec. 86 -101. Charge for collection. (e) For multifamily dwelling unit projects containing eight dwelling units or less, the monthly charge for collection of refuse shall be $15.56, plus applicable sales tax, times the number of occupied units in the project. Section 4: That Chapter 86 "Solid Waste," Article III "Commercial Solid Waste," Division 2 "Small Business Waste Collection Service," Section 86 -166 "Contract For Garbage Collection" of the Code of Ordinances, City of Baytown, Texas, is hereby amended to read as follows: CHAPTER 86. SOLID WASTE ARTICLE III. COMMERCIAL SOLID WASTE DIVISION 2. SMALL BUSINESS WASTE COLLECTION SERVICE Sec. 86 -166. Contract for garbage collection. The city department of public works shall have the right to contract with certain small local businesses and professional offices for garbage service. The contract shall specify the maximum quantity of bags to be disposed of weekly and the rate to be charged. The charges shall 259 be $28.50 per month for up to tine bags per week, and Cm each additional bag per week tite charge sftalI be $2.00 per month. `fife: director orl7ublic works shatlI contract only with those: who wish tltc service and who are located near existing residential customers. Suction 5: Any person who fails to comply with any provision of [his ordinance shall he guilty of a misdemeanor anti, upon conviction, shall he punished by a fine not exceeding 1-1V1 HUNDRED AND N01100 DOLLARS ($500.00). Each act of violation and each day upon which any such violation shall occur shall constitute a separate offense. in addition to the penally prescribed above, the city may pursue oilier remedies such as abatement of nuisances. itajunctive relief, administrative adjudication and revocation of licensees or permits. Section 6: All ordinances or parts eel` ordinances inconsistent with the lernt5 0l, this ordinance are hereby repealed, providCLI. li(m cover, that such repeal shall be only to the extent of such inconsistency and in all other respects this ordinance shall be cumulative ill' other ordinances regulating and governing tiles subyjee;t matter covered by this ordinance. Section 7: if any provision. section, exception, subwetfon, paragraph, sentence. clause oa- phrase of the ordinance or the application of same to any person or the set of circumstatnces, shall Cur any reason be held unconstiltttiunal, void (it- invalid, Bitch invalidity shall not efl*cc:t the validity of the remaining provisions of'this ordinance or their application to other persons or sets ol`cire mnstances and to this end all provisions of this ordinance are declared to be severable. Section 8: This ordinance shall take e:f'fcc;l on October 1, 2008. The City Clerk is hereby directed to give notice liereor by causing file caption of this ordinance to be published in [lie official liewspaper 01'111c City o1' Baytown at le;tst twice: within ten (10) days after the passage of this ordinance. INTRODUCED, READ, AND PASSE-1) by the aflinnattive vote of "the: City Council of Baytown, this the 22 "`' clay ol` Se:plernber, 2008. T 111FIl "N 11. DONCARLOS, Mayor 1 APPKOVEl7 AS TO FORM: AC10 RAMIREZ, Sr.. City At ney 60 CITY OF BAYTOWN SUMMARY OF FULL -TIME POSITIONS BY DEPARTMENT Number of Positions Department rf 2006 -07 2007 -08 2008 -09 General Fund General Administration 5 l 6 a 6 as Fiscal Operations 17.50 2 17.65 b 18.65 ab Legal Services 5 5 6 ac Information Technology Services (ITS) 11 3 11 11 ad Planning & Development Services 16 4 18 c 18.50 ae Human Resources 7 7 8 of City Clerk 18 5 18 d 19.50 ag City Facilities - - - ah Police 181 6 181 a 180 Hi Fire 96.50 7 96.50 f 106 aj Emergency Management (Communications) 21 23 g 27 A Emergency Medical Services (EMS) 24 24 h 24 al Public Works Administration 4 4 4 Streets & Drainage 29.50 8 29.50 i 29.50 am Traffic Control 6 7 j 7 Engineering 10 10 k 10 Public Health 12.75 9 24 l 24 Parks & Recreation 44 to 36 m 40 an Library 23 11 24 n 24 Total General Fund 531.25 541.65 563.15 Hotel/Motel Fund - - 0.50 ao Water & Sewer Fund Utility Billing & Collections 15 12 18.85 o 18.85 ap Water Operations 29.40 13 29.40 p 31.40 aq Wastewater Operations 50.60 14 50.60 q 50.60 ar Utility Construction 13 15 13 13 as Total Water & Sewer Fund 108.00 111.85 113.85 Sanitation Fund 9.50 16 9.50 r 9.50 at Storm Water Utility Fund 2 2 s 2 Central Services Fund Garage Fund 8 17 8 8 au Warehouse Operations Fund 4 4 4 Total Central Services Fund 12 12 12 Total Operating Funds 662.75 677.00 701.00 Miscellaneous Funds Emergency Management Fund 1.50 is 2.50 t - av Community Development Block Grant (CDBG) Fund 6.50 19 5.25 u 4.75 aw OCU Transitional Fund - 20 - - High Intensity Drug Trafficking Area (HIDTA) 1.25 21 1.25 v 1.25 ax Miscellaneous Police Fund 3 3 3 Crime Control and Prevention District (CCPD) 14 22 15 w 15 Fire Control, Prevention and Emergency Medical Services District (FCPEMSD) 1 23 1 1 Municipal Court Special Revenue Fund 1 24 1 1 Wetlands Education and Recreation Center Fund 1 2 x 2 Capital Improvement Program Fund 2 25 2 2 Odd Trust & Agency Fund - 26 - - Workers Compensation Fund 1 1 y 1 Total Miscellaneous Funds 32.25 34.00 31.00 Total All Funds 695.00 711.00 732.00 261 CITY OF BAYTOWN SCHEDULE OF FULL -TIME BUDGETED POSITIONS Department Number of Positions Classification Grade 2006 -07 2007 -08 2008 -09 OPERATING FUNDS GENERAL FUND General Administration 1010 City Manager Deputy City Manager Assistant City Manager Public Affairs/Marketing Coordinator Assistant to City Manager Grant Coordinator Executive Assistant Administrative Assistant Fiscal Operations 1030 Director of Finance Assistant Director of Finance Controller Treasurer Purchasing Manager Budget Officer Accountant II Financial Analyst Contract Administrator Accountant I Capital Asset Accountant Maintenance Coordinator Buyer Administrative Assistant Payroll Specialist Accounting Specialist Purchasing Technician Senior Admin Support Specialist Legal Services 1060 City Attorney First Assistant City Attorney Assistant City Attorney /Civil Service Legal Advisor Assistant City Attorney/Municipal Court Prosecutor Administrative Assistant Senior Admin Support Specialist Information Technology Services (ITS) 1070 ITS Director Assistant Director Database Administrator Senior Systems Administrator Local Area Network (LAN) Coordinator Systems Administrator 262 VolP Telephone Oper. Technician 110 1 1 1 104 1 1 1 98 1 1 1 70 - - - as 67 - 1 a 1 65 - 1 a 1 50 1 - a 1 as 48 1 1 1 - as Total 5 6 6 92 1 1 1 81 1 1 1 75 1 1 1 75 1 1 1 72 1 1 1 65 1 1 1 65 2 2 2 60 1 1 1 58 - 1 b 1 55 0.50 2 0.50 b 0.50 ab 55 - 0.15 b 0.15 ab 54 - - 1 ab 48 1 - 1 ab 48 1 1 1 48 1 1 1 48 1 1 1 39 2 2 1 ab 39 2 2 2 Total 17.50 17.65 18.65 97 1 1 1 84 1 1 1 73 - - 1 ac 70 1 1 1 48 1 1 1 39 1 1 1 Total 5 5 6 91 1 1 1 77 1 3 1 1 72 1 1 1 69 1 3 1 1 63 - 3 - - 58 2 3 2 2 55 1 1 1 CITY OF BAYTOWN SCHEDULE OF FULL -TIME BUDGETED POSITIONS Department Number of Positions Classification Grade 2006 -07 2007 -08 2008 -09 Information Technology Services (ITS) 1070 (cont.) System Analyst Jr. Web Page Technician PC Specialist PC Technician Help Desk Technician Planning and Development Services 1080 Director of Planning and Development Services Chief Building Official/Floodplain Administrator Planning Manager Deputy Building Official Planner - Comprehensive Combination Inspector VII Development Services Coordinator Plans Examiner Administrative Assistant Code Enforcement Officer - Signs Senior Admin Support Specialist Human Resources 1140 Director of Human Resources & Civil Service Assistant Director of Human Resources Employee Development Manager Risk Manager Human Resources Coordinator Administrative Assistant Senior Admin Support Specialist Admin Support Specialist City Clerk 1170 City Clerk Municipal Court Judge Public Affairs/Marketing Coordinator Court Administrator City Marshal Assistant City Clerk Administrative Assistant Municipal Court Clerk City Facilities 1180 Maintenance Coordinator 263 56 - - 1 ad 55 1 1 1 54 1 1 1 50 1 1 1 43 1 1 - ad Total 11 11 11 93 1 1 1 79 1 1 1 72 1 1 1.5 ae 61 1 1 1 55 2 2 2 53/57 4 5 c 5 50 - - 1 ae 43/54 1 1 - ae 48 1 1 1 43 1 2 c 2 39 3 4 3 3 Total 16 18 18.5 87 1 1 1 77 1 1 1 72 1 1 1 70 1 1 1 54 1 1 1 48 1 1 1 39 1 1 1 35 - - 1 of Total 7 7 8 85 1 1 1 83 1 1 1 70 - - 0.50 ag 61 1 1 1 55 2 2 2 56 1 1 d 1 48 2 5 2 2 39 10 10 11 ag Total 18 18 19.50 54 - - - ah Total - - - 263 CITY OF BAYTOWN SCHEDULE OF FULL -TIME BUDGETED POSITIONS Department Number of Positions Classification Grade 2006 -07 2007 -08 2008 -09 Police 2000 CS 2.50 7 2.50 f 3.00 aj Battalion Chief CS Patrol Officer CS 100 Fire Equipment Operator 104 a 104 Police Captain CS 4 51 3 e 3 Police Lieutenant CS 6 17 8 e 8 Police Sergeant CS 14 60 14 1 14 Chief of Police 95 1 1 f 1 Mechanic 1 Assistant City Attorney /Civil Service Legal Advisor 73 1 Administrative Assistant 1 1 - ai Jail Administrator 60 1 1 1 1 1 Records/Property Room Administrator 60 - 106.00 1 e 1 Mechanic Supervisor 60 1 1 1 Animal Services Coordinator 58 - - e - Jail Supervisor 54 4 4 4 Facilities Coordinator 54 1 6 1 1 Senior Mechanic 54 - - 1 ai Support Services Coordinator 52 - 6 - - Animal Services Supervisor 50 1 - e - Mechanic 50 2 2 1 ai Records Supervisor 49 1 1 e 1 Accounting Technician 48 1 6 1 1 Administrative Assistant 48 3 6 3 3 Open Records Specialist 48 1 6 1 1 Property Room Supervisor 48 - 1 e 1 Senior Admin Support Specialist 39 6 6 4 e 4 Facilities Assistant 38 - - 1 ai Detention Officer Trainee/Detention Officer 37/41 14 16 c 16 Animal Services Officer 37 6 6 - c - Property Room Disposal Technician 37 1 1 1 Police Records Technician 37 4 6 5 e 4 ai Property Room Custodian 36 1 1 1 Community Service Officer 34 6 6 6 Kennel Worker 26 1 6 - e - Total 181 181 180 Fire 2020 Assistant Fire Chief CS 2.50 7 2.50 f 3.00 aj Battalion Chief CS 5 5 5 Fire Equipment Operator CS 15 15 15 Firefighter CS 51 51 60 aj Lieutenant CS 17 17 17 Fire Chief 94 1 1 1 Mechanic Supervisor 60 1 1 1 Office Coordinator 50 - 1 f 1 Mechanic 50 2 2 2 Administrative Assistant 48 1 - f - Senior Admin Support Specialist 39 1 1 1 Total 96.50 96.50 106.00 264 CITY OF BAYTOWN SCHEDULE OF FULL -TIME BUDGETED POSITIONS Department Number of Positions Classification Grade 2006 -07 2007 -08 2008 -09 Emergency Management (Communications) 2030 Emergency Management Coordinator Telecommunications Coord./Deputy Emg. Mgmt. Coord. Telecommunicator Coordinator Telecommunications Supervisor Senior Electronics Technician Assistant Emergency Management Coordinator Administrative Assistant Telecommunicator Trainee/Telecommunicator Total Emergency Medical Services (EMS) 2040 Emergency Medical Service (EMS) Coordinator Emergency Medical Service (EMS) Supervisor Senior Paramedic Paramedic Administrative Assistant Senior Admin Support Specialist Total Public Works Administration 3000 Assistant Director of Public Works Administrative Assistant Senior Admin Support Specialist Total Streets & Drainage 3010 Superintendent of Streets/Drainage /Solid Waste Drainage Foreman Street Maintenance Foreman Heavy Equipment Operator II Concrete Finisher Grade Chief Heavy Equipment Operator I Equipment Operator Concrete Worker Total Traffic Control 3020 Traffic Coordinator Traffic Signal Technician Senior Traffic Control Worker Traffic Control Worker Total Engineering 3030 Director of Engineering Assistant Director Engineering/Project Manager Senior Project Coordinator Senior Construction Inspector Survey /GPS Coordinator CAD /GIS Technician 79 - - 1 ak 74 1 1 1 A 64 - - 1 A 54 4 4 4 51 1 1 1 49 - - 1 A 48 - - 1 A 37/44 15 17 g 17 21 23 27 74 1 1 h 1 SP 3 3 3 al SP 3 3 3 al SP 15 15 15 al 48 1 1 1 39 1 1 1 24 24 24 78 1 1 1 48 1 1 1 39 2 2 2 4 4 4 69 0.50 s 0.50 i 0.50 am 54 1 1 1 54 1 1 1 46 5 5 5 44 2 8 2 2 44 3 3 3 42 4 4 4 38 11 8 11 11 32 2 s 2 2 29.50 29.50 29.50 69 1 1 1 50 2 2 2 44 1 2 j 2 32 2 2 2 6 7 7 89 1 1 1 79 1 1 1 64 1 1 1 57 - 1 k 1 54 - 1 k 1 54 1 1 1 265 CITY OF BAYTOWN SCHEDULE OF FULL -TIME BUDGETED POSITIONS Department Number of Positions Classification Grade 2006 -07 2007 -08 2008 -09 Engineering 3030 (cont.) Construction Inspector Project Coordinator Survey Party Chief/GPS Specialist Engineering Coordinator Administrative Assistant Survey /GPS Technician Senior Admin Support Specialist Public Health 4000 Director of Health & Emergency Medical Services Environmental Health Manager Environmental Health Coordinator Neighborhood Protection Coordinator (1) Animal Services Coordinator Environmental Health Specialist I/II Animal Services Supervisor Senior Mosquito Control Technician Community Service Supervisor Administrative Assistant Neighborhood Protection Officer (4) Mosquito Control Technician Senior Admin Support Specialist Animal Services Officer Admin Support Specialist Kennel Worker Parks & Recreation 5000 Director of Parks & Recreation Assistant Director of Parks & Recreation Superintendent of Parks Superintendent of Recreation Park Planner/Project Manager Recreation Services Manager Recreation Supervisor Park Foreman Building Maintenance Supervisor Administrative Assistant Recreation Specialist Sports Coordinator Parks Crewleader Heavy Equipment Operator I 266 53 2 1 k 1 52 1 - k - 52 1 - k - 51 - 1 k 1 48 1 - k - 43 1 1 1 39 - 1 k 1 Total 10 10 10 88 1 1 1 72 - 1 I 1 61 1 - l - 61 0.75 9 1 1 1 58 - 1 1 1 51155 2 3 1 3 50 - 49 48 1 9 1 1 48 1 1 1 43 3 9 4 1 4 40 2 9 1 1 1 39 - 1 1 1 38 - 7 1 7 35 1 1 1 1 26 - Total 12.75 24 24 88 1 1 1 77 - 1 m 1 66 1 - m - 66 1 - m - 62 - 1 m 1 60 - 1 m 1 54 1 - m - 54 3 3 3 54 1 1 1 48 1 1 1 47 2 2 m 2 47 - 1 m 1 46 6 Io 6 m 7 an 42 4 6 m 7 an CITY OF BAYTOWN SCHEDULE OF FULL -TIME BUDGETED POSITIONS Department Number of Positions Classification Grade 2006 -07 2007 -08 2008 -09 Parks & Recreation 5000 (cont.) Equipment Operator 38 5 to 3 m 4 an Construction Worker 32 9 10 2 m 2 Groundskeeper 32 - 1 m 1 Caretaker 29 9 6 m 7 an Total 44 36 40 Library 6000 City Librarian 87 1 1 1 Associate of Library Public Services 77 1 1 1 Coordinating Librarian 69 5 4 n 4 Librarian I/II 52/58 1 3 n 3 Administrative Assistant 48 1 1 1 Circulation Services Specialist 44 1 11 1 1 Support Services Specialist 44 1 1l 1 1 Senior Library Technician 39 4 4 4 Library Technician 35 6 11 6 6 Custodian 32 1 1 1 Library Page 27 1 1 1 43 Total 23 24 24 Total General Fund 37/39/43 531.25 541.65 563.15 HOTELIMOTEL FUND Public Affairs/Marketing Coordinator 70 - - 0.50 no Total Hotel/Motel Fund - - 0.50 WATER & SEWER FUND Fiscal Operations: Utility Billing & Collections 1030 Utility Billing Manager 72 1 l 1 Financial Analyst 60 - - - Capital Asset Accountant 55 - 0.85 o 0.85 ap Billing Analyst 52 - 1 o 1 Billing Coordinator 52 - 1 o 1 Collections Manager 52 1 1 1 Meter Operations Coordinator 52 - 1 o 1 Meter Technician Crew Chief 50 1 1 1 Senior Customer Service Representative 43 - 1 o 1 Billing Specialist 43 2 - o - Meter Technician I /II/III 37/39/43 1 4 o 4 Customer Service Representative 39 5 12 3 o 3 Senior Administrative Support Specialist 39 1 1 1 Admin. Support Specialist 35 3 12 3 3 Meter Reader 32 - 12 - - Total 15 18.85 18.85 267 CITY OF BAYTOWN SCHEDULE OF FULL -TIME BUDGETED POSITIONS Department Number of Positions Classification Grade 2006 -07 2007 -08 2008 -09 Water Operations 3040 Director of Public Works/Utilities 91 0.40 13 0.40 p 0.40 aq Superintendent BAWA 69 1 1 1 BAWA Laboratory Coordinator 60 1 1 1 aq Maintenance Technician Instrumental/Electronics 56 1 1 1 Water Distribution Foreman 54 1 1 1 Maintenance Technician/Mechanic 50 1 1 1 Water Distribution Crew Chief 50 1 1 1 Water Plant Operator I Trainee/II 38/48 7 7 7 Administrative Assistant 48 1 1 1 BAWA Laboratory Technician 45 1 1 1 Certified Utility Maintenance Technician SBP 2 13 2 2 aq Heavy Equipment Operator I 40 - 13 - - Pump Service Worker 40 - 13 - - Utility Maintenance Worker 34 - t3 - - Utility Maintenance Technician SBP 11 13 11 13 aq Laborer 32 1 1 1 Total 29.40 29.40 31.40 Wastewater Operations 3050 Director of Public Works/Utilities 91 0.60 14 0.60 q 0.60 ar Assistant Director of Utilities 78 1 1 1 Superintendent of Wastewater Treatment 69 1 1 1 Pollution Coordinator 60 1 1 1 Wastewater Coordinator 58 1 1 1 Wastewater Collection Foreman 54 1 1 1 Lift Station Crew Chief 50 1 1 1 Wastewater Disposal Crew Chief 50 4 14 4 4 Sanitary Sewer Inspections Crew Chief 50 1 14 1 1 Chief Laboratory Technician 50 1 1 1 Wastewater Operator MI 40/46 24 14 24 24 Master Certified Utility Maintenance Technician SBP 1 1 1 at Heavy Equipment Operator 1 40 - 14 - - Pollution Control Technician 38 1 1 1 Sanitary Sewer Inspection Technician 38 2 14 2 2 Utility Maintenance Worker 34 - 14 - - Utility Maintenance Technician SBP 10 14 10 10 ar Total 50.60 50.60 50.60 Utility Construction 3060 Superintendent of Utility Transmission 69 1 1 1 Utility Construction Foreman 54 1 1 1 Heavy Equipment Operator II 46 - Heavy Equipment Operator I 41 - is - - Master Certified Utility Maintenance Technician SBP 1 15 1 1 as 268 CITY OF BAYTOWN SCHEDULE OF FULL -TIME BUDGETED POSITIONS )epartment Number of Positions Classification Grade 2006 -07 2007 -08 2008 -09 Utility Construction 3060 (cont.) Certified Utility Maintenance Technician Utility Construction Worker Utility Maintenance Technician Total Water & Sewer Fund SANITATION FUND Superintendent of Streets/Drainage/Solid Waste Solid Waste Foreman Heavy Equipment Operator II Heavy Equipment Operator I Equipment Operator Laborer Total Sanitation Fund STORM WATER UTILITY FUND Storm Water Coordinator Storm Water Specialist Total Storm Water Utility Fund CENTRAL SERVICES FUND GARAGE FUND Superintendent of Equipment Services Mechanic Supervisor Senior Mechanic Mechanic Mechanic Apprentice Mechanic Helper Maintenance Helper Total Garage Fund WAREHOUSE OPERATIONS FUND Warehouse Manager Warehouse Assistant Warehouse Helper Total Warehouse Operations Fund TOTAL OPERATING FUNDS MISCELLANEOUS FUNDS EMERGENCY MANAGEMENT FUND Assistant Fire Chief/Fire Marshal/Emg. Mgmt Coord. Emergency Management Coordinator Assistant Emergency Management Coordinator Total Emergency Management Fund SBP 1 15 1 1 as 36 - 15 - - SBP 9 15 9 9 as Total 13 13 13 44 108.00 111.85 113.85 69 0.50 16 0.50 r 0.50 at 54 1 1 1 46 2 2 2 42 1 1 1 38 3 3 3 32 2 2 2 9.50 9.50 9.50 69 1 1 s 1 50 1 1 1 2 2 2 69 1 1 1 60 1 1 1 54 1 17 1 1 50 4 17 4 3 au 44 - - 1 au 40 1 17 1 1 36 - 17 - - 8 8 8 50 1 1 1 38 1 1 1 35 2 2 2 4 4 4 662.75 677.00 701.00 CS 0.50 18 0.50 t 79 - 1 t 49 1 1 1.50 2.50 • av - av - av 269 CITY OF BAYTOWN SCHEDULE OF FULL -TIME BUDGETED POSITIONS Department Number of Positions Classification Grade 2006 -07 2007 -08 2008 -09 COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) FUND Planning Manager - Community Development 72 Neighborhood Protection Coordinator (1) 61 Demo/Rental Inspector 57 Planner - Housing 55 Accountant I 55 Property Specialist 49 Administrative Assistant 48 Neighborhood Protection Officer (4) 43 Concrete Finisher 42 Equipment Operator 36 Concrete Worker 30 Total CDBG OCU TRANSITIONAL FUND Intelligence Retention Specialist Total OCU Transitional Fund HIGH INTENSITY DRUG TRAFFICKING AREA ( HIDTA) Accountant I Investigative Analyst Total HIDTA MISCELLANEOUS POLICE FUND Patrol Officers Domestic Violence Coordinator Total Miscellaneous Police Fund 1 1 0.25 19 - u 1 1 1 1 0.25 i9 0.25 u 1 1 1 1 1 19 - u 19 - 19 - 19 - 6.50 5.25 46 - 20 - 55 0.25 21 0.25 v 52 1.00 1.00 14 1.25 1.25 CS 2 2 60 1 1 1 3 3 CRIME CONTROL AND PREVENTION DISTRICT (CCPD) Sergeant CS Police Officers CS Total CCPD FIRE CONTROL. PREVENTION. AND EMERGENCY MEDICAL SERVICES DISTRICT (FCPEMSD) Lieutenant CS MUNICIPAL COURT SPECIAL REVENUE FUND Bailiff 54 WETLANDS EDUCATION AND RECREATION CENTER FUND Supt. of Natural Resource Programs 69 Education Specialist 46 Total Wetlands Education and Recreation Center Fund 270 0.50 aw 1 1 0.25 aw 1 1 4.75 0.25 ax 1.00 1.25 2 1 3 1 22 1 1 13 22 14 w 14 14 15 15 1 23 1 1 1 24 1 1 1 1 1 - 1 x 1 1 2 2 CITY OF BAYTOWN SCHEDULE OF FULL -TIME BUDGETED POSITIONS Department Number of Positions Classification Grade 2006 -07 2007 -08 2008 -09 CAPITAL IMPROVEMENT PROGRAM FUND Civil Design Engineer/EIT Civil CAD Designer Construction Inspector Total Capital Improvement Program Fund ODD TRUST & AGENCY FUND Community Service Supervisor WORKERS COMPENSATION FUND Safety Coordinator Safety Technician Total Workers Compensation Fund TOTAL MISCELLANEOUS FUNDS TOTAL ALL FUNDS 69174 I 1 1 51 - 25 - - 53 1 25 1 1 2 2 2 46 - 26 - - 58 - 1 y 1 55 1 - y - 1 1 1 32.25 34.00 31.00 695.00 711.00 732.00 271 CITY OF BAYTOWN ENDNOTES FOR 2006 -07 PERSONNEL CHANGES Ref# Department Description of Change Positions General Fund 1 General Administration • Administrative Assistant transferred from City Clerk Department. 1 2 Fiscal Operations • Accountant I is funded 50% by General Fund, 25% by CDBG and 25% HIDTA. 3 ITS • Assistant Director 1 • Senior Systems Administrator (reorganization) (1) • Local Area Network (LAN) Coordinator (reorganization) (1) • Systems Administrator (reorganization) 2 4 Planning & Dev. Svs. • Senior Admin Support Specialist 1 5 City Clerk • Administrative Assistant transferred to General Administration Department. (1) 6 Police • Support Services Coordinator (reorganization to Facilities Coordinator) • Senior Admin Support Specialist increased one position but one position was upgraded to Accounting Technician. 1 • Administrative Assistant 1 • Open Records Specialist (reorganization) 1 • One Kennel Worker was upgraded to Animal Services Officer. Animal Services Officer was added during Fiscal Year 2006 -07. 2 • Administrative Support Specialist (reorganization) (1) • Kennel Worker (reorganization) (1) 7 Fire • One Assistant Fire Chief is 50% funded by General Fund and 50% by Emergency Management Fund. 8 Streets and Drainage • Superintendent of Streets/Drainage/Solid Waste is funded by 50% General Fund and 50% by Sanitation Fund. • Concrete Finisher (transferred from CDBG) 1 • Equipment Operator (transferred from CDBG) 1 • Concrete Worker (transferred from CDBG) 1 9 Public Health • Neighborhood Protection Coordinator is funded 75% by General Fund and 25% by CDBG Fund. • Community Service Supervisor I • Four Neighborhood Protection Officers are funded 75% by General Fund and 25% by CDBG Fund. • Mosquito Control Technician 1 10 Parks & Recreation • Parks Crewleader I • Equipment Operator 1 • Parks Caretaker 1 11 Library • Circulation Services Specialist (reorganization) I • Support Services Specialist (reorganization) I • Library Technician (reorganization) (2) Water and Sewer Fund 12 Utility Billing • Customer Service Representative (reorganization) 2 • Meter Technician I (reorganization) I • Admin Support Specialist I 272 CITY OF BAYTOWN ENDNOTES FOR 2006 -07 PERSONNEL CHANGES Ref# Department Description of Change Positions • Meter Reader (reorganization) (3) 13 Water Operations • Director of Public Works/Utilities is funded 40% in the Water Operations Department and 60% in the Wastewater Operations Department in Water and Sewer Fund. • We recommend implementing skill based pay program in three Public Works divisions due to the extreme amount of turnover. Skill Based Pay rewards employees by providing pay increases once they obtain certain job knowledge and education. Skill Based Pay has been developed for Water Distribution, Wastewater Collections and Utility Construction. • Certified Utility Maintenance Technician (Job title changed from Heavy Equipment Operator I and Pump Service Worker). 2 • Heavy Equipment Operator I (Job title will change due to Skill Based Pay Program). (4) • Pump Service Worker (Job title will change due to Skill Based Pay Program). (1) • Utility Maintenance Worker (Job title will change due to Skill Based Pay Program). (g) • Utility Maintenance Technician (Job title changed from Utility Maintenance Worker). 11 14 Wastewater Op. • Director of Public Works/Utilities is funded 40% in the Water Operations Department and 60% in the Wastewater Operations Department in Water and Sewer Fund. • We recommend implementing skill based pay program in three Public Works divisions due to the extreme amount of turnover. Skill Based Pay rewards employees by providing pay increases once they obtain certain job knowledge and education. Skill Based Pay has been developed for Water Distribution, Wastewater Collections and Utility Construction. • Wastewater Disposal Crew Chief • Sanitary Sewer Inspections Crew Chief added during Fiscal Year 2006 -07. • Wastewater Operator II (Job Title will change due to Skill Based Pay Program). • Master Certified Utility Maintenance Technician (Job Title changed from Heavy Equipment Operator II and Heavy Equipment Operator I). 1 • Heavy Equipment Operator 1 (3) • Wastewater Operator I 5 • Two Sanitary Sewer Inspection Technicians added during Fiscal Year 2006 -07. 2 • Utility Maintenance Worker (Job Title will change due to Skill Based Pay Program). (g) • Utility Maintenance Technician (Job title changed from Utility Maintenance Worker). 10 15 Utility Construction • We recommend implementing skill based pay program in three Public Works divisions due to the extreme amount of turnover. Skill Based Pay rewards employees by providing pay increases once they obtain certain job knowledge and education. Skill Based Pay has been developed for Water Distribution, Wastewater Collections and Utility Construction. • Heavy Equipment Operator II (Job Title will change due to Skill Based Pay Program). (1) • Heavy Equipment Operator I (Job Title will change due to Skill Based Pay Program). (2) • Master Certified Utility Maintenance Technician (Job Title changed from Heavy Equipment Operator II and Heavy Equipment Operator 1). 1 • Certified Utility Maintenance Technician (Job Title changed from Heavy Equipment Operator II and Heavy Equipment Operator I). 1 • Utility Construction Worker (Job title will change due to Skill Based Pay Program). (g) • Utility Maintenance Technician (Job title changed from Utility Maintenance Worker). 9 Sanitation Fund 16 • Superintendent of Streets/Drainage/Solid Waste is funded by 50% General Fund and 50% by Sanitation Fund. 273 CITY OF BAYTOWN ENDNOTES FOR 2006 -07 PERSONNEL CHANGES Ref# Department Description of Change Positions Garage Fund 17 • Senior Mechanic 1 • Mechanic • Maintenance Helper renamed to Mechanic Helper Emerrencv Manazement Fund 18 • One Assistant Fire Chief is 50% funded by General Fund and 50% by Emergency Management Fund. Community Development Block Grant (CDBG) Fund 14 • Neighborhood Protection Coordinator is funded 75% by General Fund and 25% by CDBG Fund. • Accountant I is funded 50% by General Fund, 25% by CDBG and 25% HIDTA. • Four Neighborhood Protection Officers are funded 75% by General Fund and 25% by CDBG Fund. • Concrete Finisher (Transferred to Streets & Drainage Department) (1} • Equipment Operator (Transferred to Streets & Drainage Department) (I) • Concrete Worker (Transferred to Streets & Drainage Department) (I ) OCU Transitional Fund 20 • Intelligence Retention Specialist (I) Hi--h Intensity Druz Traftickine Area (HIDTA) 21 • Accountant I is funded 50% by General Fund, 25% by CDBG and 25% HIDTA. Crime Control and Prevention District (CCPD) 22 • The CCPD 2006 -07 budget was adopted with 14 officers. During the fiscal year, one officer position was converted to a sergeant by City Ordinance # 10,626 at the June 12, 2007 City Council Meeting. I • The CCPD 2006 -07 budget was adopted with 14 officers. During the fiscal year, one officer position was converted to a sergeant by City Ordinance # 10,626 at the June 12, 2007 City Council Meeting. 13 Fire Control, Prevention and Emer -►encv Medical Services District (FCPEMSD) 23 • Lieutenant I Municipal Court Special Revenue Fund 24 • Bailiff (reinstated Fulltime position) Capital Improvement Program Fund (CIPA9 25 • Civil CAD Designer has been replaced by Construction Inspector. Odd Trust & Aeency 26 • Community Service Supervisor (I) 274 CITY OF BAYTOWN ENDNOTES FOR 2007 -08 PERSONNEL CHANGES Ref# Department Description of Change Positions General Fund a General Administration • Grant Coordinator - added during FY2007 -08. 1 • b Fiscal Operations • • c Planning & Dev. Services • d City Clerk e Police f Fire g Communications h EMS i Streets and Drainage j Traffic Control k Engineering 1 Public Health in Parks & Recreation • • • • • • • • • • • • • • • • Upgrade the Executive Assistant to Assistant to the City Manager. Upgrade Buyer to Contract Administrator. Accountant I is funded 50% by General Fund, 25% by CDBG and 25% HIDTA. Capital Asset Accountant is funded 15% in General Fund and 85% in Water and Sewer Fund. Combination Inspection VII - added during FY2007 -08. Upgrade Part -time Code Enforcement Officer - Signs to Fulltime. Assistant City Clerk - Grade Change. Patrol Officers Two (2) of the Police Captain positions were reclassified to Police Lieutenant positions. Police Captain position increased by one position by amending City Council Ord. #10,725 at the March 13, 2008 City Council Meeting. Upgrade Records Supervisor to Records/Property Room Administrator. Animal Services Division transferred to the Public Health Department. Upgrade (1) Senior Admin Support Specialist to Records Supervisor and Grade Change. Upgrade (1) Senior Admin Support Specialist to Property Room Supervisor. Detention Officer Upgrade (1) Part-time Administrative Support Specialist (Records) to Fulltime. One Assistant Fire Chief is 50% funded by General Fund and 50% by Emergency Management Fund. Upgrade Administrative Assistant to Office Coordinator. Telecommunicator EMS Coordinator - Grade Change. Superintendent of Streets/Drainage /Solid Waste is funded by 50% General Fund and 50% by Sanitation Fund. Senior Traffic Control Worker One Construction Inspector upgraded to a Senior Construction Inspector. Project Coordinator position deleted. Position title changed from Survey Party Chief/GPS Specialist to Survey /GPS Coordinator. Administrative Assistant upgraded to Engineering Coordinator. Senior Admin Support Specialist position added. Upgrade Environmental Health Coordinator to Environmental Health Manager. Recreation Specialist - Grade Change. The Animal Services Division transferred from the Police Department. The Animal Services Coordinator is a new position. The Animal Services Supervisor will be eliminated and the incumbent will become an Animal Services Officer. The Kennel Worker will be eliminated and the incumbent will be upgraded to an Animal Services Officer. Environmental Health Specialist II One Mosquito Control Technician upgraded to Senior Mosquito Control Technician. Four Neighborhood Protection Officers are now funded 100% by General Fund. Upgrade from Adm. Support Spec. Upgraded to Adm Support Spec, Sr. Parks and Recreation reorganization Recreation Specialist - Grade Change. Upgrade Part-time Sports Coordinator to Fulltime. Parks Crewleader - Grade Change. Upgrade Equipment Operator to Heavy Equipment Operator I. Upgrade (2) Caretakers to Construction Workers. 0.15 1 1 4 (8) 2 1 2 (1) 1 0.25 8 1 275 CITY OF BAYTOWN ENDNOTES FOR 2007 -08 PERSONNEL CHANGES Ref## Department Description of Change Positions n Library • Deleted (1) Coordinating Librarian position and reorganized to a Librarian I/II. • Librarian I 1 Water & Sewer Fund o Utility Billing • Capital Asset Accountant is funded 15% in General Fund and 85% in Water and Sewer Fund. 0.85 • Upgrade (1) Billing Specialist to Billing Analyst. • Upgrade (1) Billing Specialist to Billing Coordinator. • Upgrade (1) Customer Service Rep to Meter Operations Coordinator. • Upgrade (1) Customer Service Rep to Senior Customer Service Representative. • Meter Technician I - Grade Change. • Meter Technician II - Grade Change. p Water Operations • Director of Public Works/Utilities is funded 40% in the Water Operations Department and 60% in the Wastewater Operations Department in Water and Sewer Fund. q Wastewater Operations • Director of Public Works/Utilities is funded 40% in the Water Operations Department and 60% in the Wastewater Operations Department in Water and Sewer Fund. Sanitation Fund r Solid Waste • Superintendent of Streets/Drainage /Solid Waste is funded by 50% General Fund and 50% by Sanitation Fund. Storm Water Utility Fund s Storm Water Utility • Storm Water Coordinator - Grade Change. Emergency Manazement Fund t Emergency Mgmt. • One Assistant Fire Chief is 50% funded by General Fund and 50% by Emergency Management Fund. • Emergency Management Coordinator 1 Community Development Block Grant (CDBG) Fund u CDBG • Neighborhood Protection Coordinator is now funded 100% by General Fund. (0.25) • Accountant I is funded 50% by General Fund, 25% by CDBG and 25% HIDTA. • Four Neighborhood Protection Officers are now funded 100% by General Fund. (1) High Intensity Drug Trafficking Area (HIDTA) v HIDTA • Accountant I is funded 50% by General Fund, 25% by CDBG and 25% HIDTA. Crime Control and Prevention District (CCPD) w CCPD • Patrol Officer Wetlands Education and Recreation Center Fund x Wetlands Center Op. • Education Specialist Workers Compensation Fund y Workers Comp. Fund • Upgrade Safety Technician to Safety Coordinator. 276 CITY OF BAYTOWN ENDNOTES FOR 2008 -09 PERSONNEL CHANGES Reffl Department Description of Change Positions General Fund as General Admin. • Public Affairs/Marketing Coordinator is funded by 50% General Fund and 50% by Hotel/Motel Fund. Moved the 50% General Fund from the General Adm. Department to the City Clerk Department in the Adopted Budget. • The Administrative Assistant has been upgraded to the Executive Assistant. ab Fiscal Operations • Accountant I is funded 50% by General Fund, 25% by CDBG and 25% HIDTA. * Capital Asset Accountant is funded 15% in General Fund and 85% in Water and Sewer Fund. • Maintenance Coordinator transferred from the City Facilities Department to the Fiscal Operations Department in the Adopted Budget. • Upgrade Purchasing Technician to Buyer. ac Legal • The Legal Advisor position title changed to Assistant City Attorney /Civil Service Legal Advisor; and is now funded in the Legal Department instead of the Police Department. ad ITS • Reorganization of Help Desk Technician and New System Analyst Jr. ae Planning & Dev. Svs. • The CDBG Planning Manger is now funded 50% by General Fund and 50% by CDBG Fund. • The Plans Examiner position has been reorganized as the Development Services Coordinator. of Human Resources • Administrative Support Specialist ag City Clerk • Public Affairs/Marketing Coordinator is funded by 50% General Fund and 50% by Hotel/Motel Fund. Moved the 50% General Fund from the General Adm. Department to the City Clerk Department in the Adopted Budget. • Municipal Court Clerk ah City Facilities • Maintenance Coordinator transferred from the City Facilities Department to the Fiscal Operations Department in the Adopted Budget. ai Police • The Legal Advisor position title changed to Assistant City Attorney /Civil Service Legal Advisor; and is now funded in the Legal Department instead of the Police Department. • One of the Mechanic positions have been upgraded to Senior Mechanic. • One of the Police Records Technicians were reorganized to a Facilities Assistant. aj Fire • One Assistant Fire Chief is now 100% funded by General Fund and 0% funded by Emergency Management. • Firefighters funded by General Fund and pending SAFER Grant. ak Emergency Mgmt. • Emergency Management division was reorganized into the General Fund Emergency (Communications) Management (Communications Department). • Telecommunicator Coordinator • The Assistant Emergency Management Coordinator position will be eliminated in January 2009 when the employee retires; therefore, the position will be reorganized to an Administrative Assistant. al EMS • Special Pay am Streets & Drainage • Superintendent of Streets/Drainage /Solid Waste is funded by 50% General Fund and 50% by Sanitation Fund. an Parks & Recreation • Parks Crewleader • Heavy Equipment Operator I - added as Technical Adjustment by Council. • Equipment Operator • Caretaker HoteUMotel Fund ao Hotel/Motel • Public Affairs/Marketing Coordinator is funded by 50% General Fund and 50% by Hotel/Motel Fund. Moved the 50% General Fund from the General Adm. Department to the City Clerk Department in the Adopted Budget. Water & Sewer Fund ap Utility Billing • Capital Asset Accountant is funded 15% in General Fund and 85% in Water and Sewer Fund. aq Water Operations • Director of Public Works/Utilities is funded 40% in the Water Operations Department and 60% in the Wastewater Operations Department in Water and Sewer Fund. 0.50 0.50 0.50 0.50 277 CITY OF BAYTOWN ENDNOTES FOR 2008 -09 PERSONNEL CHANGES ef# Department Description of Change Positions • In FY2008 -09, the position job duties will be outsourced. • Skilled Based Pay • Utility Maintenance Technician ar Wastewater • Director of Public Works/Utilities is funded 40% in the Water Operations Department and Operations 60% in the Wastewater Operations Department in Water and Sewer Fund. • Skilled Based Pay as Utility Construction • Skilled Based Pay Sanitation Fund at Solid Waste • Superintendent of Streets/Drainage /Solid Waste is funded by 50% General Fund and 50% by Sanitation Fund. Garase Fund au Garage • One of the Mechanics positions was reorganized to a Mechanic Apprentice. Emerzency Management av Emergency Mgmt. • Emergency Management division was reorganized into the General Fund Emergency Mgmt. /Communications Department. • One Assistant Fire Chief is now 100% funded by General Fund and 0% funded by Emergency Management. Community Development Block Grant (CDBG) Fund aw CDBG • Accountant I is funded 50% by General Fund, 25% by CDBG and 25% HIDTA. • The CDBG Planning Manger is now funded 50% by General Fund and 50% by CDBG Fund. High Intensity Drug Trafrckinir Area (HIDTA) ax • Accountant I is funded 50% by General Fund, 25% by CDBG and 25% HIDTA. 278 (2) (0.50) (0.50) CITY OF BAYTOWN Grade Structure 2007 -08 Effective October 1, 2008 - September 30, 2009 GRADE MIN MID MAX 110 $ 139,836 $ 174,792 $ 209,760 109 136,428 170,532 204,636 108 133,104 166,368 199,644 107 129,852 162,312 194,784 106 126,684 158,352 190,032 105 123,600 154,488 185,388 104 120,576 150,720 180,876 103 117,636 147,048 176,460 102 114,768 143,460 172,152 101 111,972 139,968 167,952 100 109,236 136,548 163,860 99 106,572 133,224 159,864 98 103,980 129,972 155,964 97 101,436 126,804 152,160 96 98,964 123,708 148,452 95 96,552 120,696 144,828 94 94,200 117,744 141,300 93 91,896 114,876 137,844 92 89,664 112,068 134,484 91 87,468 109,344 131,208 90 85,344 106,668 128,004 89 83,256 104,076 124,884 88 81,228 101,532 121,836 87 79,248 99,060 118,872 86 77,316 96,636 115,968 85 75,432 94,284 113,136 84 73,584 91,980 110,376 83 71,796 89,736 107,688 82 70,044 87,552 105,060 81 68,328 85,416 102,504 80 66,672 83,328 99,996 79 65,040 81,300 97,560 78 63,456 79,320 95,184 77 61,908 77,388 92,856 76 60,396 75,492 90,600 75 58,920 73,656 88,380 74 57,480 71,856 86,232 73 56,088 70,104 84,120 72 54,720 68,400 82,068 71 53,376 66,732 80,076 70 52,080 65,100 78,120 69 50,808 63,516 76,212 68 49,572 61,968 74,352 67 48,360 60,456 72,540 66 47,184 58,980 70,776 65 46,032 57,540 69,048 64 44,904 561361 67,356 63 43,812 54,768 65,724 GRADE MIN MID MAX 62 $ 42,744 $ 53,424 $ 64,116 61 41,700 52,128 62,556 60 40,680 50,856 61,032 59 39,696 49,620 59,544 58 38,724 48,408 58,080 57 37,776 47,220 56,664 56 36,852 46,068 55,284 55 35,964 44,952 53,940 54 35,076 43,848 52,620 53 34,224 42,780 51,336 52 33,396 41,736 50,088 51 32,580 40,716 48,864 50 31,788 39,732 47,676 49 31,008 38,760 46,512 48 30,252 37,812 45,372 47 29,508 36,888 44,268 46 28,788 35,988 43,188 45 28,092 35,112 42,132 44 27,408 34,260 41,112 43 26,736 33,420 40,104 42 27,720 32,604 37,500 41 27,036 31,812 36,588 40 26,376 31,032 35,688 39 25,740 30,276 37,824 38 25,104 29,544 33,972 37 24,492 28,824 33,144 36 23,904 28,116 32,340 35 23,316 27,432 31,548 34 22,752 26,760 30,780 33 22,188 26,112 30,024 32 21,648 25,476 29,292 31 21,120 24,852 28,584 30 20,604 24,240 27,876 29 20,100 23,652 27,204 28 19,620 23,076 26,544 27 19,140 22,512 25,896 26 18,672 21,960 25,260 25 18,216 21,432 24,648 24 17,772 20,904 24,048 23 17,340 20,400 23,460 22 16,920 19,896 22,884 21 16,500 19,416 22,320 20 16,104 18,936 21,780 19 15,708 18,480 21,252 18 15,324 18,024 20,736 17 14,952 17,592 20,220 16 14,580 17,160 19,728 15 14,232 16,740 19,248 14 13,884 16,332 18,780 13 13,548 1 15,936 1 18,324 Grades 13-42: minimum is calculated using 85% of midpoint. Maximum is calculated using 115% of midpoint. Grades 43 -110: minimum is calculated using 80% of midpoint. Maximum is calculated using 120% of midpoint. 279 City of Baytown Police Salary FY 09 Effective January 1, 2009 Probationary Police Officer Sergeant Lieutenant Captain 280 Years Current Annual $ 62,250 $ 41,000 1 $ 44,594 2 $ 45,155 3 $ 46,903 4 $ 48,884 5 $ 50,500 6 $ 51,989 7 $ 52,074 8 $ 53,469 9 $ 54,900 10 $ 56,000 11 $ 57,876 12 $ 58,640 13 $ 60,400 Years Current 0-4 $ 62,250 5 -9 $ 65,500 10+ $ 69,000 Years Current 0 -4 $ 72,000 5 -9 $ 75,000 10+ $ 78,000 Years Current 04 $ 79,500 5 -9 $ 83,000 10+ $ 87,286 City of Baytown Fire Salary FY 09 After completion of probationary period, Fire Fighter will move to Tier 1. Thereafter, Fire Fighter will move to next tier on their anniversary of completion of probation. Fire Fighter Years Years 09 Annual Salary 1 Years $ 43,115 2 0 -6 mos $ 44,408 3 6 mos+ $ 45,741 4 $ 47,113 5 $ 48,526 6 $ 49,982 7 $ 51,482 8 $ 53,026 9 $ 54,617 Equipment Operator Lieutenant Tier Years 09 Annual Tier Years Salary 1 0 -6 mos $ 56,801 2 6 mos+ $ 60,210 Tier Years 09 Annual Salary 1 0 $ 62,618 2 1 $ 65,123 3 1 2+ $ 68,379 Battalion Chief Assistant Chief Tier Years 09 Annual Salary 1 0 $ 71,798 2 1 $ 75,388 3 1 2+ IU_29,157JI Tier Years 09 Annual Salary 1 0 $ 84,698 2 1 $ 89,780 3 1 2+ ILL_L4,269JI Annual salary does not include longevity or seniority pay and nothing in the annual salary column shall move with the employee when he /she steps up pursuant to 143.038(b). 281 City of Baytown Certificate Pay FY09 Public Works Water Certificate A Water Certificate B Water Certificate C Wastewater Certificate A Wastewater Certificate B Wastewater Certificate C Tool Allowance Police Intermediate Advanced Master Clothing Allowance Office assignments Fire Intermediate Advanced Master Clothing Allowance Chief & Asst. Chief Investigators HazMat Team member Non team member Assignment Pay Assistant Chief Lieutenant Battalion Chief Emergency Response Bilingual Incentive Pay 282 Monthly $120 $90 $60 $600 /yr $480 /yr $480 /yr $120 $90 $60 $75 $60 $120 $180 $75 $125 $180 $100 $50 $100 $300 $300 $50 STATISTICAL SECTION (Unaudited) The Statistical Section presents multi -year data for expenditures, revenues, property tax levies and collections, property tax rates and valuations for overlapping governments, ratios of bonded debt, Iegal debt margin, overlapping debt, ratio of debt service to ,general expenditures, revenue bond coverage, property value/construction, principal taxpayers and miscellaneous statistics. BAYTO"N CITY OF BAYTOWN, TEXAS NET ASSETS BY COMPONENT Last Five Fiscal Years (1) (accrual basis of accounting) Governmental activities Invested in capital assets, net of related debt Restricted Unrestricted Total governmental activities net assets Business -type activities Invested in capital assets, net of related debt Restricted Unrestricted Total business -type activities net assets Primary government Invested in capital assets, net of related debt Restricted Unrestricted Total primary government net assets 2003 2004 2005 2006 5,026,131 4,444,749 5,026,131 S 34,834,842 S 20,156,953 S 34,834,842 $ 38,228,537 17,520,023 23,360,974 17,520,023 18,434,239 12,537,798 14,356,740 12,646,578 14,618,386 S 64,892,663 $ 57,874,667 S 65,001,443 S 71,281,162 S 56,021,699 S 50,564,473 S 56,021,699 S 59,327,695 5,026,131 4,444,749 5,026,131 6,104,941 5,548,575 6,155,638 5,548,575 7,852,815 S 66,596,405 S 611164,860 S 66,596,405 S 73,285451 S 90,856,541 S 70,721,426 $ 90,856,541 S 97,556,232 22,546,154 27,805,723 22,546,154 24,539,180 18,086,373 20,512,378 18,195,153 22,471,201 S 131,489,068 S 119,039,527 S 131,597,848 S 144,566,613 (1) The requirement for statistical data is ten years; only five years are available at this time. (2) The City has retroactively recorded infrastructure assets. 284 2007 (2) S 94,019,731 29,965,325 17,911,070 S 141,896,126 S 61,231,067 6,681,082 14,139,670 S 82,051,819 S 155,250,798 36,646,407 32,050,740 S 223,947,945 285 CITY OF BAYTOWN, TEXAS Expenses Governmental activities: General government Public safety Public works Public health Parks, recreation and culture Interest and fiscal agent fees on long -term debt Total governmental activities expenses Business -type activities: Water and sewer Sanitation Bayland island development Storm water utility Total business -type activities expenses Total primary government expenses Program Revenues Governmental activities: Charges for services: General government Public safety Public works Public health Parks, recreation and culture Operating grants and contributions Capital grants and contributions Total governmental activities program revenues Business -type activities: Charges for services: Water and sewer Sanitation Bayland island development Storm water Operating grants and contributions Capital grants and contributions Total business -type activities program revenues Total primary government program revenues Net (Expense)/Revenue Governmental activities Business -type activities Total primary government net expense 286 CHANGES IN NET ASSETS Last Five Fiscal Years (1) (accrual basis of accounting) 2003 2004 2005 2006 S 10,475,982 23,231,891 4,125,296 959,077 5,142,302 3,236,323 47,170,871 15,963,201 2,680,007 216,419 S 10,080,486 26,806,141 4,344,363 1,047,925 5,603,786 3,192,346 51,075,047 15,753,241 2,613,247 904,334 S 11,605,263 30,051,431 5,071,236 1,122,097 6,748,098 _ 3,493,575 58,091,700 17,408,005 2,773,726 69,662 S 12,333,914 30,375,261 7,471,263 1,125,234 6,671,924 2,974,959 60,952,555 18,187,507 2,876,730 60,770 20,405 144,484 106,055 141,122 18,880,032 19,415,306 20,357,448 21,266,129 S 66,050,903 S 706490,353 S 7809,148 S 82,218,684 S 7,146 3,408,126 741,833 183,186 302,770 2,864,045 7,507,106 17,531,132 3,011,581 76,781 1,315,026 _ 21,934,520 $ 29,441,626 S (39,663,765) 3,054,488 S (36.609,277) S 10,305 3,267,291 663,852 184,048 142,341 6,858,117 2,924,571 14,050,525 19,066,095 3,083,364 39,993 180,362 219,578 22,589,392 S 36,639,917 $ (37,024,522) 3,174,086 $ (33,850.436) S 88,874 3,206,990 601,465 177,502 209,187 5,605,951 3,639,831 13,529,800 21,355,121 3,144,372 42,660 376,321 1,415,066 26,333,540 S 39,863 340 S (44,561,900) 5,976,092 S (38,585,808) S 121,468 2,899,453 866,055 405,424 278,666 5,904,790 1,434,147 11,910,003 23,042,411 2,994,578 41,154 477,563 1,183,218 27,738,924 S 39,648,927 S (49,042,552) 6,472,795 S (42,569,757) 2007 S 10,563,503 28,649,012 5,950,837 1,202,475 6,341,240 2,905,717 55,612,784 19,746,886 3,274,139 65,858 197,558 23,284,441 S 78,897,225 S 132,747 3,168,682 946,473 443,070 304,541 2,360,977 109,215 7,465,705 24,119,344 3,182,861 44,166 505,372 21,847 1,749,002 29,622,592 $ 371088,297 S (48,147,079) 6,338,151 S (41,808,928) 287 CITY OF BAYTOWN, TEXAS CHANGES IN NET ASSETS (Continued) Last Five Years (1) (accrual basis of accounting) 2004 2005 2006 S 14,765,399 S 15,344,175 16,398,899 2003 General Revenues and Other Changes In Net Assets 9,724,993 Governmental activities: 3,196,447 Taxes: 1,581,491 Prop" taxes S 15,964,132 Industrial district payments 16,186,363 Sales and hotel/motel taxes 11,381,200 Franchise taxes 3,107,324 Invesment earnings 1,019,006 Miscellaneous income 829,930 2004 2005 2006 S 14,765,399 S 15,344,175 16,398,899 16,870,355 8,590,520 9,724,993 3,148,964 3,196,447 1,037,717 1,581,491 1,591,189 2,720,882 Transfers, net 1,059,536 1,229,787 1,519,299 Total governmental activities 49,547,491 46,762,475 50,957,642 S 16,065,176 17,275,592 10,439,285 4,227,213 2,659,933 2,366,908 2,288,164 55,322,271 Business -type activities: Investment earnings 242,027 248,542 910,808 2,185,441 Miscellaneous 14,761 251,496 63,944 318,974 Transfers, net (1,059,536) (1,229,787) (1,519,299) (2,288,164) Total business -type activities (802,748) (729,749) (544,547) 216,251 Total primary government a 48,744,743 S 46,032,726 S 51413,095 =538,522 Change in Net Assets Governmental activities S 9,883,726 S 9,737,953 $ 6,395,742 S 6,279,719 Business -type activities 2,251,740 2,444,337 5,431,545 6,689,046 Total primary government S 12,135,466 S 12,182,290 S 11,827,287 $ 12,968,765 (1) The requirement for statistical data is ten years; only five years are available at this time 288 2007 S 16,976,846 18,400,449 14,011,632 3,846,484 3,103,114 1,401,417 2,497,957 60,237,899 3,696,015 1,230,159 (2,497,957) 2,428,217 S 62,666,116 S 12,090,820 8,766,368 S 20,857,188 289 CITY OF BAYTOWN, TEXAS TAX REVENUES BYSOURCE, GOVERNMENTAL ACTIVITIES Last Five Fiscal Years (1) (accrual basis of accounting) Function 2003 2004 2005 2006 Property taxes S 15,964,132 S 14,765,399 S 1 5,344,175 S 16,065,176 Industrial in- lieu -of -taxes 16,186,363 16,398,899 16,870,355 17,275,592 Sales and hotel/motel taxes 11,381,200 8,590,520 9,724,993 10,439,285 Franchise taxes 3,107,324 3,148,964 3,196,447 4,227,213 $ 46,639,019 S 42,903,782 S 45,135,970 S 48,007,266 (1) The requirement for statistical data is ten years; only five years are available at this time. 290 2007 S 16,976,846 18,400,449 14,011,632 3,846,484 S 53,235,411 291 CITY OF BAYTOWN, TExAs FUND BALANCES, GOVERNMENTAL FUNDS General fund: Reserved Unreserved Total general fund All other governmental funds: Reserved Total all other governmental funds Last Five Years (1) (modified accrual basis or accounting) Fiscal Year 2003 2004 2005 2006 $ 456,998 S 447,592 S 959,335 S 393,500 12. 751,496 14,610,024 14,680,301 16,065,063 S 13,208,494 S 15,0574616 $ 15,639,636 S 16,458,563 $ 36,928,003 S 33,620,223 S 33,518,414 S 32,467,767 S 36,9281003 S 33,620,223 S 33,5181414 5 32,467,767 (1) The requirement for statistical data is ten years, only five years are available at this time. 292 2007 S 588,909 19,159,499 S 19,748,408 S 29,506,564 S 29,506,564 293 CITY OF BAYTOWN, TEXAS CHANGES IN FUND BALANCE, GOVERNMENTAL FUNDS Last Five Years (1) (modified accrual basis of accounting) Revenues Taxes Licenses and permits Charges for services Fines and forfeitures Intergovernmental Investment earnings Other revenues Total revenues Expenditures General government Public safety Public works Public health Parks, recreation, and culture Capital outlay Debt service: Principal Interest Issuance costs Total expenditures Excess of revenues over (under) expenditures Other Financing Sources (Uses) Transfers in Transfers out Debt issued Refunding bonds issued Premium on refunded bonds Premium on bonds Payment to refunded bond escrow agent Total other financing sources Net change in fund balances Debt service as a percentage of noncapital expenditures Fiscal Year 2003 2004 2005 2006 S 44,152,400 817,955 1,890,039 1,935,067 2,864,045 954,781 829,930 53,444,217 9,356,385 20,995,575 3,366,843 909,370 4,698,023 5,093,886 S 43,084,160 736,011 1,803,409 2,420,334 8,443,576 983,429 899,271 58,370,190 9,746,817 25,110,836 3,669,045 990,130 4,779,648 11,846,112 S 45,085,265 691,096 1,857,755 3,025,647 6,365,752 1,514,693 S 47,867,459 1,004,601 1,657,473 2,590,884 6,565,100 2,548,099 1,430,402 1,575,506 59,970,610 63,809,122 10,776,015 12,008,362 26,873,652 28,922,600 4,134,898 6,750,873 958,435 1,107,306 5,325,058 5.853,608 8,133,822 8,730,301 4,385,000 6,830,000 7,185,000 4,995,000 3,236,323 3,192,346 2,976,287 2,939,710 - - 185,192 49,458 52,041,405 66,164,934 66,548,359 71,357,218 1,402,812 5,232,972 (4,241,987) 7,355,000 8,345,985 (7,794,744) (6,577,749) 6,604,361 7,069,722 (5,505,748) (5,739,150) 4,705,000 5,060,000 - 7,740,000 - 5,743 - 1,164 - (7,701,773) 5,803,613 6,435,706 (7,548,096) 5,140,378 (3,040,941) 5,215,000 1,939 7,316,376 S 9,748 797 $ (1,991,1 31) S (142,043) S (231,720) 16.23% 18.45% 17.40% 12.67% (1) The requirement for statistical data is ten years; only five years are available at this time. 294 2007 S 53,035,426 1,103,462 1,841,588 2,050,463 2,470,192 2,929,591 1,401,417 64,832,139 12,177,560 26,601,574 3,648,853 1,187,748 5,934,613 10,768,555 5,235,000 2,947,291 29,500 68,530,694 (3,698,555) 4,505,705 (2,103,614) 1,625,106 4,027,197 S 328,642 14.17% 295 CITY OF BAYTOWN, TExAs TAX REVENUES BYSOURCE, GOVERNMENTAL ACTIVITIES Last Five Fiscal Years (1) Function Property taxes Industrial in- lieu -of -taxes Sales and hotel taxes Franchise taxes (modified accrual basis of accounting) 2003 2004 2005 2006 $ 13,477,513 16,186,363 11,381,200 3.107,324 S 14,945,777 16,398,899 8,590,520 3,148,964 $ 15,293,470 16,870,355 9,724,993 3,196,447 S 15,925,369 17,275,592 10,439,285 4,227,213 S 44,152,400 $ 43,084,160 S 45,085,265 S 47,867,459 (I) The requirement for statistical data is ten years; only five years are available at this time. 296 2007 $ 16,776,861 18,400,449 14,011,632 3,846,484 $ 53,035,426 297 CITY OF BAYTOWN, TEXAS ASSESSED VALUE AND ESTIMATED ACTUAL VALUE OF TAXABLE PROPERTY Last Five Fiscal Years (1) Real assessed value Personal assessed value Total assessed value (2) Less: real property exemptions Taxable value Assessed value 2003 $1,899,278,900 410,668,650 2,309,947,550 (454,194,440) S 1,855,753,110 80.3% 2004 S 2,032,610,900 439,237,770 2,471,848,670 (495,204,050) S 1,976,644,620 80.0% (1) The requirement for statistical data is ten years, only five years are available at this time. (2) Assessed valuations are considered to be 100 percent of actual valuations. 298 2005 $ 2,127,989,730 460,761,590 2,588,75 1,320 (516,611,740) 2006 S 2,382,435,518 536,062,697 2,918,498,215 (785,578,290) $ 2,072,139,580 S2,132,919,925 80.0% 73.1% 2007 $ 2,661,656,747 549,496,484 3,211,153,231 (910,929,124) $2,300,224,107 71.6% 299 CITY OF BAYTOWN, TEXAS PROPERTY TAX RATES - DIRECT AND OVERLAPPING GOVERNMENTS Last Ten Years City of Baytown, Texas Hams County Hams County Flood Control District Port of Houston Authority Hams County Hospital District Hams County Dept. of Education Ooose Creek ISD Lee Junior College District Total Direct and Overlapping Rates Tax rates per S 100 of assessed valuation Source: Harris County Appraisal District 300 1999 1999 2000 2001 S 0.73703 S 0.73703 S 0.73703 S 0.73703 0.41870 0.39480 0.39480 0.35900 0.07420 0.08000 0.08000 0.06170 0.01959 0.02130 0.02040 0.01830 0.12381 0.14650 0.14650 0.20270 0.00611 0.00611 0.00629 0.00629 1.69278 1.67324 1.66127 1.71120 0.18690 0.18690 0.18690 0.21930 S 3.25912 S 3.24588 S 3.23319 3.31552 2002 2003 2004 2005 2006 2007 S 0.73703 S 0.73703 S 0.73703 S 0.73703 S 0.73703 S 0.73703 0.38390 0.38810 0.38800 0.39986 0.40239 0.40240 0.04760 0.04170 0.04170 0.03322 0.03241 0.03241 0.01830 0.01990 0.02000 0.01474 0.01302 0.01302 0.19020 0.19020 0.19020 0.19216 0.19216 0.19216 0.00629 0.00629 0.00629 0.00629 0.00629 0.00629 1.70437 1.68371 1.68371 1.68371 1.72750 1.59562 0.20841 0.20841 0.20841 0.20841 0.20678 0.20228 3.29610 S 3.27534 S 3.27534 S 3.27542 S 3.31758 S 3.18121 301 I m Olson 302 CITY OF BAYTOWN, TEXAS PRINCIPAL PROPERTY TAXPAYERS Current Year and Four Years Ago (1) Source: Goose Creek ISD Tax Office (1) The requirement for statistical data is the current year and nine years ago, only the current year and four years ago are available at this time. 303 2007 2003 % of % of Taxable Taxable Taxable Taxable Assessed Assessed Assessed Assessed Property Tax Payer Value Rank Value Value Rank Value Exxon/Mobil Corporation S 250,293,269 1 8.15% S 130,093,832 1 5.63% Center Point Energy 41,550,501 2 1.82% 44,964,018 2 1.95% LCY Elastomers LP 32,230,263 3 1.28% - n/a Wal -Mart Stores Inc. 21,029,308 4 0.92% 14,074,511 5 0.61% Memorial NW Pavilion Ltd. 19,116,446 5 0.84% 10,382,360 8 0.45% Verizon Southwest 16,008,350 6 0.70% 24,829,160 3 1.07% Foothills Texas Inc. 15,946,335 7 0.70% - n/a Camden Property Trust 13,491,454 8 0.59% 11,925,449 7 0.52% Valero Energy Corporation 13,280,080 9 0.58% - n/a Car Son Bay LP 12,222,245 10 0.53% 12,511,569 6 0.54% Texas American Resources - Na - n/a Sonic Automotive - n/a 14,171,880 4 0.61% TEK Investments - n/a 9,230,749 9 0.40% Chevron - Na 8,284,983 10 _ 0.36% Total S 435, l 68,251 16.11% S 280,468,511 1.37% Source: Goose Creek ISD Tax Office (1) The requirement for statistical data is the current year and nine years ago, only the current year and four years ago are available at this time. 303 CITY OF BAYTOWN, TEXAS PROPERTY TAX LEVIES AND COLLECTIONS Last Ten Years 304 1998 1999 2000 2001 Tax levy S 14,632,913 S 15,456,088 S 15,848,448 S 11,980,810 Current tax collected S 14,308,231 S 14,986,212 S 15,283,573 S 11,453,519 Percent of current tax collections 97.78% 96.96% 96.44% 95.60% Delinquent tax collections $ 401,379 S 114,377 S 371,829 S 312,960 Total tax collections S 14,709,610 S 15,100,589 S 15,655,402 S 11,766,479 Total collections as a 100.52% 97.70% 98.78% 98.21% percentage of current levy Outstanding delinquent taxes S 1,235,468 S 1,362,613 S 1,419,238 S 1,524,932 Outstanding delinquent taxes as percentage of current levy 8.44% 8.82% 8.96% 12.73% 304 305 2002 2003 2004 2005 2006 2007 S 13,237,711 S 13,677,457 S 14,568,464 S 15,272,290 S 15,720,260 S 16,953,342 S 12,570,268 S 13,017,092 S 13,938,784 S 14,623,305 S 15,156,541 S 15,933,127 94.96% 95.17% 95.68% 95.75% 96.41% 93.98% S 406,716 S 606,319 S 380,339 S 418,706 $ 478,924 S 522,591 S 12,976,984 S 13,623,411 S 14,319,123 S 15,042,011 S 15,635,465 S 16,455,718 98.03% 99.60% 98.29% 98.49% 99.46% 97.06% S 1,592,896 S 1,635,384 S 1,822,131 S 1,961,395 S 2,138,197 S 2,152,119 12.03% 11.96% 12.51% 12.84% 13.60% 12.69% 305 Governmental activities: General obligation bonds Certificates of obligation Alternative minimum tax bonds Less: deferred on refunding Business -type activities: Revenue bonds Certificates of obligation Less: deferred on refunding Total primary government Percentage of personal income (1) Per capita CITY OF BAYTOWN, TEXAS RATIOS OF OUTSTANDING DEBT BY TYPE Last Five Years (1) 2003 2004 2005 2006 S 46,140,000 S 45,520,000 S 49,700,000 S 51,560,000 17,865,000 16,615,000 10,880,000 9,515,000 2,775,000 2,520,000 2,255,000 1,980,000 - - (259,866) (240,583) 19,120,000 17,455,000 15,71 5,000 13,910,000 19,270,000 30,460,000 42,600,000 32,165,000 (453,444) (422,864) (440,652) (406,402) S 104,716,556 $ 112,147,136 $ 120,449,482 S 108,483,015 4.2% 4.9% 5.0% 5.3% S 1,521 $ 1,610 S 1,708 S 1,520 Note: Details regarding the City's outstanding debt can be found in the notes to the financial statements. (l) The requirement for statistical data is ten years; only five years are available at this time. 306 2007 S 48,045,000 9,085,000 1,690,000 (231,203) 12,025,000 83,270,000 (372,152) S 153,511,645 8.0% S 2,126 307 CITY OF BAYTOWN, TExAs RATIO OF GENERAL BONDED DEBT OUTSTANDING Last Ten Years 1998 1999 2000 2001 NET TAXABLE ASSESSED VALUE All property S 1,985,389,020 S 2,097,077,240 S 2,150,312,510 S 1,625,552,540 NET BONDED DEBT 66,430 67,227 1,012 S 953 S Gross bonded debt 67,065,000 63,865,000 64,460,000 60,800,000 Less debt service funds 1,075,926 1,312,099 1,727,956 2,072,058 Net Banded Debt $ 65,989,074 S 62,552,901 S 62,732,044 S 58,727,942 RATIO OF NET BONDED DEBT TO ASSESSED VALUE POPULATION NET BONDED DEBT PER CAPITA S 308 3.32% 2.98% 2.92% 3.61% 65,197 65,653 66,430 67,227 1,012 S 953 S 944 S 874 2001 2003 2004 2005 2006 2007 S 1,796,088,449 S 1,855,753,110 S 1,976,644,620 S 2,072,139,580 $ 2,132,919,925 S 2,273,778,410 63,810,000 66,780,000 64,655,000 62,835,000 63,055,000 58,820,000 2,594,992 3,022,470 2,273,296 1,673,675 1,489,010 922,394 $ 61,215,008 S 63,757,530 S 62,381,704 S 61,161,325 S 61,565,990 1 57,897,606 3.41% 3.44% 3.16% 2.95% 2.89% 2.55% 68,034 68,850 69,676 70,512 71,358 72,215 S 900 S 926 S 895 S 867 S 863 S 802 309 310 CITY of BAYTowN, TExAs DIRECT AND OVERLAPPING GOVERNMENTAL ACTIVITIES DEBT September 30, 2007 Estimated Net Bonded Estimated Share of Debt Percentage Overlapping Governmental Unit Outstanding Applicable (1 ) Debt Debt repaid with property taxes Hams County • $2,698,016,428 1.27% S 34,264,809 Goose Creek iSD 364,410,000 29.02% 105,751,782 Lee Junior College District 33,309,106 29.92% 9,966,085 Chambers County • 17,430,000 12.45% 2,170,035 Subtotal, overlapping debt 152,152,710 City direct debt 57,897,606 100% 57,897,606 Total direct and overlapping debt $ 210,050,316 Source: Harris County (1) Estimated Percentage Applicable obtained from Municipal Advisory Council of Texas. • The City of Baytown is located within two counties. A resident would either live in Harris County or Chambers County, not both. 311 CITY OF BAYTOWN, TExAs LEGAL DEBT MARGIN INFORMATION Last Five Fiscal Years (1) Legal Debt Margin Calculation for Fiscal Year 2007 Assessed value S 2,273,778,410 Debt limit (10% of assessed value) (2) 227,377,841 (1) The requirement for statistical data is ten years; only five years are available at this time. (2) The City's Home Rule Charter limits all bonded debt to no more than 10% of the assessed valuation. 312 Fiscal Year 2003 2004 2005 2006 Debt limit S 185,575,311 S 197,664,462 S 207,213,958 S 213,291,993 Total net debt applicable to limit 63,757,530 62,381,704 61,161,325 61,565,990 Legal debt margin S 121,817,781 S 135,282,758 S 146,052,633 $ 151,726,003 Total net debt applicable to the limit as a percentage of debt limit 34.36% 31.56% 29.52% 28.86% Legal Debt Margin Calculation for Fiscal Year 2007 Assessed value S 2,273,778,410 Debt limit (10% of assessed value) (2) 227,377,841 (1) The requirement for statistical data is ten years; only five years are available at this time. (2) The City's Home Rule Charter limits all bonded debt to no more than 10% of the assessed valuation. 312 2007 S 227,377,841 57,897,606 S 169,480,235 2546% 313 CITY OF BAYTOWN, TExAs PLEDGED REVENUE COVERAGE (WATER AND SEWER FUND) Last Ten Years DEBT SERVICE REQUIREMENTS (3) Principal 1998 1999 2000 2001 Gross revenues (1) S 15,248,711 S 14,444,950 S 15,806,065 S 15,705,989 Operating expenses (2) S 9,611,409 S 9,478,261 $ 10,345,996 S 10,765,895 Net revenues available for Debt $ 5,637,302 S 4,966,689 S 5,460,069 S 4,940,094 Service 1.72 DEBT SERVICE REQUIREMENTS (3) Principal S 890,000 $ 1,175,000 S 1,250,000 S 1,320,000 Interest 1,599,488 1,666,788 1,540,379 1,546,112 Total S 2,489,488 S 2,841,788 S 2,790,379 S 2.866,112 Coverage 2.26 1.75 1.96 1.72 (1) Total revenues including interest, excluding tap fees (2) Total operating expenses less depreciation (3) Includes revenue bonds only 314 315 2002 2003 2004 2005 2006 2007 S 16,894,142 S 17,653,799 S 19,254,778 S 22,102,730 S 25,032,317 S 28,764,540 S 11,057,186 $ 11,085,708 S 11,387,663 S 12,195,906 S 12,762,643 S 19,617,174 S 5,836,956 S 6,568,091 S 7,867,115 S 9,906,824 S 12,269,674 S 9,147,366 S 1,395,000 S 2,490,000 S 2,455,000 $ 2,970,000 S 3,510,000 S 4,440,000 1,569,136 2,146,859 1,719,623 2,340,842 2;681,200 3,749,409 S 2,964,136 S 4,636,859 S 4,174,623 S 5,310,842 S 6,191,200 $ 8,189,409 1.97 1.42 1.88 1.87 1.98 1.12 315 CITY OF BAYTOWN, TEXAS DEMOGRAPHIC AND ECONOMIC STATISTICS Last Five Fiscal Years (1) 316 2003 2004 2005 2006 Population (2) 68,850 69,676 70,512 71,358 Personal income 52,469,787,200 $2,309,201,992 52,388,452,976 52,044,906,206 Per capita personal income 5 35,872 $ 33,142 5 33,873 5 28,657 Median age (3) 30.9 30.6 30.6 35.0 Education level in years of schooling (3) 14.8 14.8 14.8 14.8 School enrollment (4) 19,085 19,347 20,161 20,224 Unemployment rate (5) 7.30% 7.28% 7.40% 6.30% (1) The requirement for statistical data is ten years; only five years are available at this time. Data sources: (2) City of Baytown Planning Department (3) American FactFinder (4) Goose Creek Consolidated Independent School District (5) Texas Workforce Commission 316 2007 72,215 $ 1,923,952,030 S 26,642 30.9 14.8 20,352 5.80% 317 BAWOWN 318 CITY OF BAYTOWN, TEXAS PRINCIPAL EMPLOYERS Current Fiscal Year and Four Years Ago (1) Source: Baytown Chamber of Commerce (1) The requirement for statistical data is for the current year and nine years ago; only four years ago is available at this time. 319 2007 2003 Percentage Percentage of Total City of Total City Employer Employees Rank Employment Employees Rank Employment Goose Creek Consolidated ISD 2,377 1 7.65% 2,250 1 6.53% Exxon Mobil- Baytown Refinery 1,800 2 5.80% 1,450 3 4.21% San Jacinto Methodist Hospital 1,283 3 4.13% 1,400 4 4.06% Exxon Mobil- Baytown Chemical 1,132 4 3.65% 950 5 2.76% Bayer Corporation 1,045 5 3.37% 1,650 2 4.79% Wal -Mart Distribution (Uti) 875 6 2.82% - 0.00% Exxon Mobil/BTEC - East & West 800 7 2.58% 515 9 1.50% City of Baytown 695 8 2.24% 653 7 1.90% Chevron Phillips Chemical Company 650 9 2.09% 650 6 1.89% Exxon Mobil Chemical- Baytown Olefins 600 10 1.93% 600 8 1.74% Lee College - 0.00% 385 10 1.12% Total 11,257 36.25% 10,503 30.49% Source: Baytown Chamber of Commerce (1) The requirement for statistical data is for the current year and nine years ago; only four years ago is available at this time. 319 CITY OF BAYTOWN, TEXAS FULL -TIME EQUIVALENT CITY EMPLOYEES BY FUNCTION/PROGRAM Last Five Fiscal Years (1) Enterprise fund: Water and sewer 99.2 Fiscal Year 101.0 101.0 Sanitation 2003 2004 2005 2006 General fund: 1.0 1.0 2.0 2.0 General government 73.5 71.6 76.6 77.5 Public safety 124.2 123.7 126.5 124.5 Police Officers 117.0 117.0 117.0 124.0 Civilians 55.0 54.0 54.0 54.0 Fire 13.1 12.0 12.0 11.1 Firefighters and officers 84.5 84.5 84.5 90.5 Civilians 6.0 6.0 6.0 6.0 Other public safety 42.0 42.0 43.0 45.0 Public works 47.8 47.3 46.5 46.5 Public health 8.2 8.2 8.2 9.2 Parks, recreation, and culture 56.0 55.0 55.0 55.0 General fund total 490.0 485.6 490.8 507.7 Enterprise fund: Water and sewer 99.2 99.2 101.0 101.0 Sanitation 12.0 11.5 11.5 9.5 Storm water utility 1.0 1.0 2.0 2.0 Internal service 12.0 12.0 12.0 12.0 Enterprise fund total 124.2 123.7 126.5 124.5 Program funds: Emergency management 1.5 1.5 1.5 1.5 Capital projects 0.5 - _ _ Community development block grant 13.1 12.0 12.0 11.1 Hams county organized crime and narcotics task force 17.0 18.0 18.0 12.0 Organized crime unit transitional - _ - 1.0 High intensity drug trafficking area 0.3 0.3 1.3 1.3 Miscellaneous police 4.0 3.0 3.0 3.0 Crime control and prevention district _ Fire control, prevention and emergency medical services district - Municipal court special revenue 1.0 1.0 1.0 _ Wetlands education and recreation center 1.0 1.0 1.0 1.0 Capital improvement program 1.0 2.0 2.0 2.0 CIPF -water and sewer - - 1.0 1.0 Odd trust and agency - - 1.0 1.0 Workers compensation _ _ - 1.0 Program funds total 39.3 38.8 41.8 35.8 Total 653.5 648.0 659.0 668.0 (1) The requirement for statistical data is ten years; only five years are available at this time 320 2007 79.5 124.0 57.0 90.5 6.00 45.0 49.50 12.75 67.0 531.25 108.0 9.5 2.0 12.0 131.50 1.50 6.5 1.25 3 14 1.0 1.0 1.0 2.0 0.0 0.0 1.0 32.25 695.0 321 CITY OF BAYTOWN, TEXAS OPERATING INDICATORS BY FUNCTIONIPROGRAM Last Five Fiscal Years (1) Function/program Police: Arrests Accident reports Citations Offense reports Calls for service Fire: Medical responses Fire/rescue incidents Response times: One minute for turnout time 90% Four minutes or less for the arrival of the first arriving engine company for a fire Eight minutes or less for the deployment of a full first alarm assignment at a fire suppression incident Water: Number of water customers Source Average daily water usage (millions of gallons) Number of million gallons of surface water pumped Number of million gallons of well water pumped Peak daily consumption (millions of gallons) Sewer: Number of sewer connections Average daily treatment (millions of gallons) Total consumption (billions of gallons) Peak daily consumption (millions of gallons) Data source: various city departments 2003 2004 2005 2006 5,115 5,556 5,411 5,689 2,185 2,014 2,010 2,230 16,118 15,756 14,248 17,193 14,013 12,159 12,432 13,596 55,247 54,456 57,029 60,151 2,996 2,300 2,557 3,002 1,721 1,678 1,882 1,967 92% 100% 100% 100% 65% 77.3% 59% 45% 54% 65% 53% 32% 19,285 19,485 19,950 19,834 Trinity River Trinity River Trinity River Trinity River 11.16 11.26 12.45 11.83 3,676.95 3,969.65 4,544.37 4,486.96 0.17 0.27 11.69 3.33 16.22 17.90 17.80 15.76 18,845 19,005 19,047 19,280 13.40 13.26 11.04 10.18 4,892 4,775 4,297 3,715 48.40 44.02 37.70 59.60 (1) The requirement for statistical data is ten years; only five years are available at this time. 322 2007 5,823 2,504 17,254 13,972 60,486 3,065 2,069 90% 42% 28% 20,629 Trinity River 9.15 3,341.33 2.11 11.44 20,055 13.39 4,886 91.85 323 CITY OF BAYTOWN, TEXAS CAPITAL ASSET STATISTICS BY FUNCTIONIPROGR.9M Last Five Years (1) Data source: various city departments (1) The requirement for statistical data is ten years; only five years are available at this time (2) The number of patrol units does not increase due to the vehicle replacement program. 324 Fiscal Year 2003 2004 2005 2006 2007 Function/program Police: Stations 3 3 3 3 3 Patrol units (2) 75 75 75 75 75 Fire stations 5 5 5 5 5 Other public works: Streets (miles) 365 325 288 375 379 Streetlights 3,951 3,964 4,013 4038 4,358 Parks and recreation: Parks 45 45 45 45 45 Parks acreage 985 985 985 985 985 Parks - developed 490 490 490 490 490 Parks - undeveloped 495 495 495 495 495 Swimming pools (2 pools and 1 sprayground) 3 3 3 3 3 Baseball/softball diamonds 19 14 21 21 21 Tennis courts 8 8 10 10 10 Community centers 2 2 2 2 2 Water: Water mains (miles) 435 357 366 357 359 Fire hydrants 1,649 1,664 1,661 1678 1,700 System capacity (millions of gallons) 26 MOD 26 MOD 26 MOD 26 MOD 26 MOD Sewer: Sanitary sewers (miles) 432 360 365 347 350 Storm sewers (miles) 252 175 180 170 172 Treatment plant capacity (millions of gallons) 16.2 MOD 16.2 MOD 16.2 MOD 16.2 MOD 16.2 MOD Data source: various city departments (1) The requirement for statistical data is ten years; only five years are available at this time (2) The number of patrol units does not increase due to the vehicle replacement program. 324 Baytown Area Water Authority (BAWA) ANNUAL PROGRAM OF SERVICES 2908 -09 ADOPTED BUDGET Submitted To Baytown Area Water Authority Board September 17, 2008 Garry Brumback Fred Pack Andrea Deatcn General Manager Plant Manager Interim Director of Finance 325 BAYTOWN AREA WATER AUTHORITY (BAWA) ORGANIZATION CHART 326 BAYTOWN AREA WATER AUTHORITY BOARD OF DIRECTORS PETER R. BUENZ, President DAN M. MUNDINGER, Vice President ROBERT L. GILLETTE, Secretary JOHN R. SANDHOP WAYNE BALDWIN 327 328 BAYTOWN AREA WATER AUTHORITY 7425 Thompson "Road, Haytovvm, T"- as 7752 1 -1 056 (281) -126 -3517 FAX (281) 426 -3519 August 20. 2008 President and Members of the Baytown Area Water Authority Board Baytown Area Water Authority Baytown, Texas It is my pleasure to present the 2008 -09 Adopted Budget for the Baytown Area Water Authority (BAWA) Board. The Budget sets forth the revenues and appropriations for the fiscal year October 1, 2008 through September 30, 2009. The financial guidance provided by the Board has resulted in BAWA's ability to maintain a stable financial position exhibited by a healthy working capital balance. BAWA's largest current project, the construction of a second water supply line serving the City of Baytown, is funded partially from non - recurring revenues to reduce the amount of debt issued. This project, which is nearing completion, will provide reliability to BAWA's largest customer, the City of Baytown, which currently constitutes approximately 88% of BAWA's water sales. BAWA was approved for and has closed on a loan with the Texas Water Development Board (TWBD) for funding of the second water supply line and Phase II improvements. The loan received from the TWDB Drinking Water State Revolving fund has interest rates ranging from 2.25% to 3.15% as compared to a range of 4.00% to 6.00% interest rate for insured bonds sold on the market. The City of Houston notified BAWA of a rate increase effective April 1, 2008 for untreated water purchased from the City of Houston. The rate increased 1,8% from $0.4238 to $0.4314 per 1,000 gallons. The previous rate increase was in 2007. Also, a 2% increase in the cost of raw water from the City of Houston is anticipated effective April 1, 2009 and is included in the adopted budget. Revenue estimates for water sales in the adopted budget are based upon sales in a typical year. A rate increase was projected in the 2001 BAWA Rate Study for fiscal year 2005 for implementation of the capital improvement program (CIP), which anticipated construction of the Phase 11 regulatory /disinfection improvements. The second water supply line was not included in the CIP at that time. Since TWDB's loan program reimburses BAWA as funds are expended, the full debt payments will not occur until the project is complete. As of June 30, 2008, $8,840,000 of the total $13,290,000 has been funded. Funding requests are submitted to TWDB as invoices are received from the contractor. The adopted budget includes a $0.09 per 1,000 gallon rate increase (approximately 6 %) for BAWA's customers to adjust for the untreated water rate increase and debt associated with the construction of the new water supply line. Rates will be adjusted in future budgets to reflect funding needs based on actual operational needs including debt service requirements. This will allow the rate increase related to debt to coincide closely with the actual construction. It will also provide for time contingencies that may be required due to the complexity of the project that may extend the construction time. The City of Baytown Water and Sewer Fund pays for the cost of the City to tie -in to the new BAWA supply line to pay for their portion of the project. The City's portion of the project costs are estimated to total $1,000,000. A continuing transfer from the City's water and sewer fund is included for that portion of the debt payment. In January of 2006, the EPA approved the Long Term 2 Enhanced Surface Water Treatment (LT2) Rule and the Stage 2 Disinfection Byproducts (DBP) Rules. With respect to the LT2 rule, systems that serve a population of less than 100,000 began the monitoring schedule in January 2007. The schedule is as follows: Submit Sampling Plan January 1, 2007 Begin source water monitoring April 1, 2007 Report bin classification October 1, 2009 Comply with additional treatment requirements (Ozone) October 1, 2012 The data collected during the 2 year monitoring period will determine if Ozone treatment should be implemented at the BAWA surface water treatment plant. The Stage 2 DBP rule pertains to the City of Baytown distribution system only. BAWA has received the Small System waiver and does not have to monitor the by- products listed in the rule. We have completed the first two steps in this process. The current and planned major improvements at BAWA were designed to provide the foundation for growth in sales and continued reliable service of the highest quality water for our customers. I look forward to reviewing this document with you. Sinc ely, Garry Brumbi 329 MAJOR BUDGET ISSUES Fiscal Year 2008 -09 BAYTOWN AREA WATER AUTHORITY This fund accounts for the activities of the Baytown Area Water Authority (BAWA). BAWA is a water authority created by the Texas Legislature to supply water for the City of Baytown (City) and surrounding communities. BAWA services a total of eight customers with the City as the largest customer, generating approximately 88% of BAWA's annual sales. BAWA is a separate legal entity; however, it is considered a component unit of the City. Since it began operating, BAWA has not experienced shortages of raw water supply to the plant nor interruptions to service to its customers. REVENUES The 2008 -09 adopted budget estimates sales of $6,804,472 for 12.0 million gallons per day (MGD) based upon an average rainfall year. Fluctuations to average rainfall can significantly impact actual sales. A $0.09 rate increase is in the 2008 -09 adopted budget. The current rate structure of $1.46 per 1,000 gallons for the City of Baytown and 1.49 per 1,000 gallons for customers outside the city will increase to $1.55 and $1.58 respectively. This will cover the increased cost of operations, including debt service and the purchase of raw water. This increase in rates is expected to generate $394,200 in additional revenue. EXPENDITURES Total operating expenditures for the adopted 2008 -09 budget are $4,722,800, a decrease of $76,050 from the 2007 -08 budget. The depreciation expense increased to recognize one full year of depreciation on new improvements. The adopted 2008 -09 budget includes a transfer to General Fund for an indirect cost allocation, which is to reimburse the City for administrative services such as Human Resources, Fiscal Operations, Legal and Information Technology Services. Highlights of major operating changes were as follows: • Increase in personnel services $ 4,154 • Decrease in supplies (Primarily raw water rate increase) (108,326) • Decrease in maintenance (12,200) • Increase in services 40,322 Raw Water Supply Cost — BAWA purchases raw water from the City of Houston. The raw water supply contract with the City of Houston is in effect through the year 2040 and sets the maximum amount of raw water to be delivered to the BAWA plant at 15.8 MGD without penalties. BAWA received notice of a 1.8% rate increase from $0.4238 to $0.4314 effective April 1, 2008. An additional increase of 2% is anticipated in April 2008. The surcharge for water purchased over the 15.8 MGD is nominal at this time. Debt Service — The debt service requirement for existing debt for the adopted 2008 -09 budget is $2,163,526. 330 MAJOR BUDGET ISSUES Fiscal Year 2008 -09 CAPITAL IMPROVEMENT PROGRAM The Capital Improvement Program for BAWA is funded primarily from bonds. The adopted 2008 -09 budget includes funding from retained earnings designated for capital improvements for the second water supply line project. Utilizing non - operating funds in the CIP program will reduce the amount of debt issued in the future. Phase II of BAWA's plant improvement is on hold pending the Texas Commission on Environmental Quality (TCEQ) study to develop new recommendations pertaining to disinfection programs (Ozone). Phase II was originally estimated at $6,000,000. Final costs will be developed after TCEQ issues final regulations. Implementation will be planned in the fiscal year following the issuance of final regulations that will enable the BAWA Board to review implementation plans during the annual budget process. There is currently one line supplying water to BAWA's major customer, the City of Baytown. The BAWA board approved a contract for the design for the second line in 2004. The design is complete and has been approved by TW DB and the BAWA Board and the City Council awarded the contract in the Spring of 2006. The project is partially funded from non - recurring revenues and CIP funds to reduce the amount of debt that is issued. TWDB debt has been issued for construction. The total estimated cost is $10.5 million for the BAWA line with $1,000,000 funded by the City of Baytown for extending their lines to connect with the new supply line. This project is nearing completion. WORKING CAPITAL In order to maintain fiscal stability, governmental entities maintain a working capital balance to meet daily liquidity needs. Appropriate levels of working capital vary from entity to entity based on the relative impact of particular circumstances or financial conditions. The goal for working capital is 60 to 90 days. Working capital is defined as current assets (e.g., cash, investments and accounts receivable) less current liabilities (e.g., accounts payable). The working capital in the adopted budget is estimated to be 64 days as of September 2009. Working capital in excess of the targeted goal provides contingency funding for current projects and unforeseen expenses. 331 BAYTOWN AREA WATER AUTHORITY FUND 510 BUDGET SUMMARY BY FUND Actual Budget Estimated Adopted 2006 -07 2007 -08 2007 -08 2008 -09 Revenues 952,900 980,485 970,273 984,639 Sale of Water - Baytown $ 4,644,450 $ 5,784,448 $ 5,390,089 $ 5,989,595 Sale of Water - Other 639,768 913,445 770,565 814,877 Interest Revenue 64,773 68,000 21,800 24,100 Mineral Royalties 13,747 15,000 13,300 13,000 Miscellaneous 22,776 2,400 600 - Transfer From Water & Sewer Fund 68,000 68,000 68,000 68,000 Total Revenues 5,453,514 6,851,293 6,264,354 6,909,572 Expenditures Personnel Services 952,900 980,485 970,273 984,639 Supplies 2,235,948 2,712,961 2,262,500 2,604,635 Maintenance 185,809 257,700 262,200 245,500 Services 687,183 847,704 844,699 888,026 Total Operating 4,061,840 4,798,850 4,339,672 4,722,800 Capital Outlay - 13,000 13,078 - Transfers Out - Debt Service 1,950,060 2,172,486 2,005,000 2,168,527 Transfers Out - General Fund 50,000 50,000 50,000 50,000 Contingency - 40,000 20,000 40,000 Total Expenditures 6,061,900 7,074,336 6,427,750 6,981,327 Excess (Deficit) Revenues Over Expenditures Working Capital - Beginning Debt Service Reserve Working Capital - Ending No. of Working Capital Days 332 (608,386) (223,043) (163,396) (71,755) 2,062,261 1,550,008 1,453,875 1,290,479 $ 1,453,875 $1,326,965 $1,290,479 $1,218,724 88 68 73 64 BAWA - CAPITAL IMPROVEMENT PROGRAM FUND 518 BUDGET SUMMARY BY FUND Actual Carried - forward Adopted Adjustments Adj Budget Estimated Carried - forward Adopted 2006 -07 2006 -07 2007 -08 2007 -08 2007 -08 2007 -08 2007 -08 2008 -09 Revenues Transfer From BAWA $ - $ - $ - $ - $ - $ - $ - $ - Interest Revenue 100,647 - 75,000 - 75,000 25,000 - 25,000 Total Revenues 100,647 - 75,000 - 75,000 25,000 - 25,000 Expenditures BAWA Admin Bldg - A/C Repairs BAWA Second Supply Line Highlands Tie-in Meter BAWA Raw Waterline Pump Replacement Thompson Rd Utility Relocation Capital Assets New Capital Project Initiatives Total Expenditures Excess (Deficit) Revenues Over Expenditures Retained Earnings - Beginning Retained Earnings - Ending w w w 25,305 134,695 - - 134,695 134,695 - 279,229 252,009 - 5,700 257,709 257,709 - 12,738 - - - - - - 76,500 - 76,500 76,500 - - - 22,000 22,000 22,000 - - - - - - 500,000 - - - - - 23,000 - 1,292,647 75,000 (27,700) 1,339,947 - 766,947 25,000 317,272 1,755.851 75.000 - 1.830.851 490.904 766.947 548.000 (216,625) (1,755,851) - - (1,755,851) (465,904) (766,947) (523,000) 1,972,476 1,755,851 - - 1,755,851 1,755,851 1,289,947 523,000 $ 1,755,851 $ - $ - $ - $ - $1,289,947 $ 523,000 $ - 334 CITY OF BAYTOWN PROGRAM SUMMARY 3070 BAYTOWN AREA WATER AUTHORITY BAIMA Program Description Operate and maintain a 26 MGD design capacity surface water treatment facility with a projected flow of 12.0 MGD in fiscal year 2008 -2009 and a certified bacteriological laboratory, which currently serves 8 customers with the City of Baytown using 88% of production. Follow and comply with the Texas Commission on Environmental Quality (TCEQ) Rules and Regulations for Public Water Supplies adopted 1992, National Primary Drinking Water Regulations, Safe Drinking Water Act, Surface Water Treatment Rule, and the Criteria for Certified Bacteriological Laboratories. Provide BAWA's customers with high quality, safe drinking water and consistent water pressure for fire protection. Major Goals • Maintain water quality necessary to be classified as "Meeting Optimum Corrosion Control" by TCEQ. • Maintain "Superior Public Water System" status. Workload Measures 1. Customer Connections 2. Average MGD of water produced 3. Customer Service calls Maintain Optimization Standards as classified by TCEQ's Texas Optimization Program. Operate the bacteriological laboratory in a manner that exceeds the requirements as set fourth by Texas Department of Health. Develop and maintain a staff of highly trained water professionals to better serve customers. Major Objectives • Produce 12.0 MGD of water. • Maintain finished water turbidity consistently less than 0.1 NTU. • Provide QA/QC and mathematical training for personnel. Actual Budget Estimated Projected 2006.07 2007 -08 2007.08 2008 -09 8 8 8 8 10.35 12.5 11.5 12.0 3 10 15 12 Performance Measures 1. Days without interruption of service 365 366 366 365 2. Days finished water <0.1 NTU 365 366 366 365 3. Customer Service Calls Investigated 3 10 15 12 4. Maintain Distribution Cl2 Residual <4.0 365 366 366 365 mgl 335 CITY OF BAYTOWN SERVICE LEVEL BUDGET 3070 BAYTOWN AREA WATER AUTHORITY Actual Budget Estimated Adopted Acct# Acct Description 2006 -07 2007 -08 2007 -08 2008 -09 7100 Personnel Services 71031 Contract Personnel Services $ 952,900 $ 980,485 $ 970,273 $ 984,639 72041 Educational 72051 Untreated Water 72055 Laboratory Supplies Total Supplies 7300 Maintenance 73011 Buildings 73021 Filtration Plants 73025 Streets Sidewalks & Curbs 73027 Heating & Cooling System 73028 Electrical Maintenance 73041 Furniture & Fixtures 73042 Machinery & Equipment 73043 Motor Vehicles 73045 Radio & Testing Equipment 73048 Signal Systems Total Maintenance 7400 Services 74001 Communication 74002 Electric Service 74011 Equipment Rental 74021 Special Services 74022 Audits 74036 Advertising 74041 Travel & Reimbursables 74042 Education & Training 74071 Association Dues 74210 General Liability Insurance 74220 Errors & Omissions 74240 Auto Liability 74242 Auto Catastrophic 74271 Mobile Equipment 74272 Real & Personal Property 74280 Bonds 74281 Employee Fraud 336 575 Total Personnel Services 952,900 980,485 970,273 984,639 7200 Supplies 17,783 33,750 30,000 30,000 72001 Office 3,922 4,000 3,500 4,000 72002 Postage 399 2,940 2,800 1,650 72007 Wearing Apparel 4,070 5,000 4,000 5,000 72016 Motor Vehicle 7,993 12,000 12,000 12,000 72021 Minor Tools 1,119 1,800 1,800 1,800 72026 Cleaning & Janitorial 1,696 2,000 1,500 2,000 72028 Swimming Pool Supplies (50) - - - 72031 Chemical 472,224 603,000 525,000 558,000 72032 Medical 392 600 600 1 000 72041 Educational 72051 Untreated Water 72055 Laboratory Supplies Total Supplies 7300 Maintenance 73011 Buildings 73021 Filtration Plants 73025 Streets Sidewalks & Curbs 73027 Heating & Cooling System 73028 Electrical Maintenance 73041 Furniture & Fixtures 73042 Machinery & Equipment 73043 Motor Vehicles 73045 Radio & Testing Equipment 73048 Signal Systems Total Maintenance 7400 Services 74001 Communication 74002 Electric Service 74011 Equipment Rental 74021 Special Services 74022 Audits 74036 Advertising 74041 Travel & Reimbursables 74042 Education & Training 74071 Association Dues 74210 General Liability Insurance 74220 Errors & Omissions 74240 Auto Liability 74242 Auto Catastrophic 74271 Mobile Equipment 74272 Real & Personal Property 74280 Bonds 74281 Employee Fraud 336 575 1,300 1,300 1,300 1,725,825 2,046,571 1,680,000 1,987,885 17,783 33,750 30,000 30,000 2,235,948 2,712,961 2,262,500 2,604,635 1,978 2,500 2,000 2,500 10,274 55,000 50,000 10,000 - 500 500 8,000 6,816 6,500 5,000 2,000 68,345 79,000 80,000 84,000 522 1,000 1,200 2,500 96,447 106,200 120,000 130,000 937 6,500 3,200 6,000 208 500 300 500 282 - - - 185,809 257,700 262,200 245,500 3,609 3,900 3,900 4,300 591,146 709,500 709,500 709,500 4,912 12,400 6,000 10,000 42,323 63,820 71,950 108,500 4,843 10,221 13,647 13,149 240 700 550 700 3,580 4,000 4,000 6,100 8,541 14,220 9,000 8,200 575 800 800 800 4,947 4,724 3,387 3,489 6,695 6,730 4,781 4,961 698 767 514 581 27 27 26 27 352 370 347 365 14,695 15,430 16,240 17,052 - 95 57 10 - - - 292 CITY OF BAYTOWN SERVICE LEVEL BUDGET 3070 BAYTOWN AREA WATER AUTHORITY Actual Budget Estimated Adopted kcct# Acct Description 2006 -07 2007 -08 2007 -08 2008 -09 Total Services 687.183 847.704 844.699 888.026 Total Operating 4,061,840 4,798,850 4,339,672 4,722,800 8000 Capital Outlay 84042 Machinery & Equipment 84043 Motor Vehicles Total Capital Outlay 9000 Other Financing Uses 13,000 13,078 - 13,000 13,078 - 92101 To General Fund 50,000 50,000 50,000 50,000 91511 To BAWA Debt Service 1,950,060 2,172,486 2,005,000 2,168,527 91518 To BAWA Capital Improv - - - - Total Other Financing Uses 2,000,060 2,222,486 2,055,000 2,218,527 9900 Contingencies 99001 Contingencies - 40,000 20,000 40,000 Total Contingencies - 40,000 20,000 40,000 TOTAL DEPARTMENT $6,061,900 $7,074,336 $6,427,750 $6,981,327 337 BAYTOWN AREA WATER AUTHORITY REVENUE BONDS LONG TERM DEBT AMORTIZATION SCHEDULES Principal Requirements Principal Revenue Amount of Outstanding Fiscal Year 2008 -09 Outstanding Bonds Issue Oct. 1, 2008 Principal Interest Total Sept. 30, 2009 Series, 1999 $ 9,095,000 $ 1,745,000 $ 550,000 $ 91,710 $ 641,710 $ 1,195,000 Series, 2002 3,800,000 2,980,000 190,000 151,449 341,449 2,790,000 Series, 2006 13,290,000 12,165,000 540,000 337,355 877,355 11,625,000 Series, 2007 6,505,000 6,465,000 40,000 263,013 303,013 6,465,000 Total $ 23,355,000 $ 1,320,000 $ 843,526 $ 2,163,526 $ 22,075,000 Combined BAWA Debt, All Series Debt Requirements to Maturity Fiscal Principal Total Total I Year 5101 Interest Requirement I 2009 $ 1,320,000 $ 843,526 $ 2,163,526 2010 1,375,000 787,706 2,162,706 2011 1,425,000 733,281 2,158,281 2012 1,490,000 676,126 2,166,126 2013 1,535,000 624,301 2,159,301 2014 1,590,000 569,911 2,159,911 2015 1,645,000 512,621 2,157,621 2016 1,710,000 452,691 2,162,691 2017 1,765,000 389,961 2,154,961 2018 1,830,000 324,799 2,154,799 2019 1,900,000 254,346 2,154,346 2020 1,030,000 180,658 1,210,658 2021 735,000 143,588 878,588 2022 755,000 122,273 877,273 2023 775,000 100,000 875,000 2024 800,000 76,750 876,750 2025 825,000 52,350 877,350 2026 850,000 26,775 876,775 Total $ 23,355,000 $ 6,871,664 $ 30,226,664 338 Combined BAWA Debt, All Series p Interest Debt Requirement to Maturity 2.500 ■Principal c ^y 2.000 1.500 c 1.000 a w 0.500 0.000 000 009 0Ns0 0NN O�ti 0�� ONt. ONh 0N6 0NA ti ti ti ti ti ti ti ti ti ti ti ti ti ti ti ti ti ti ti Fiscal Year 338 BAYTOWN AREA WATER AUTHORITY REVENUE BONDS DETAIL DEBT AMORTIZATION SCHEDULES Fiscal Interest Principal Interest Interest Annual Principal Total Year Rate Due 5101109 Due 5101109 Due 11/01/08 Requirement Outstanding Outstanding Revenue Bond, Series 1999 Date of Issue - November 1, 1999 Term - 20 Years $ 2,612,145 2007 7.000% $ 245,000 $ 63,705 $ - $ 308,705 $ 2,010,000 2,303,440 2008 7.000% 265.000 55.130 55.130 375.260 1.745.000 1.928.180 2010 5.000% 585,000 30,180 30,180 645,360 2011 5.100% 610,000 15,555 15,555 641,110 - $ 2,255,000 $ 210,425 $ 146,720 $ 2,612,145 641,110 (Revenue Bond, Series 2002 Date of Issue - January 10, 2002 Term -19 Yearsl 2002 5.500% $ - $ 81,895 $ - $ 81,895 $ 3,800,000 5,959,054 2003 5.350% - 98,274 98,274 196,549 3,800,000 5,762,505 2004 5.500% 150,000 98,274 98,274 346,549 3,650,000 5,415,956 2005 5.500% 155,000 94,149 94,149 343,299 3,495,000 5,072,658 2006 5.500% 165,000 89,887 89,887 344,774 3,330,000 4,727,884 2007 5.500% 170,000 85,349 85,349 340,699 3,160,000 4,387,185 2008 5.500% 180,000 80,674 80,674 341,349 2,980,000 4,045,836 2009 5.500% 190,000 75,724 75,724 341,449 2,790,000 3,704,388 2010 5.500% 195,000 70,499 70,499 335,999 2,595,000 3,368,389 2011 5.350% 205,000 65,137 65,137 335,274 2,390,000 3,033,115 2012 4.700% 215,000 59,653 59,653 334,306 2,175,000 2,698,809 2013 4.800% 230,000 54,601 54,601 339,201 1,945,000 2,359,608 2014 4.900% 240,000 49,081 49,081 338,161 1,705,000 2,021,446 2015 5.000% 250,000 43,201 43,201 336,401 1,455,000 1,685,045 2016 5.000% 265,000 36,951 36,951 338,901 1,190,000 1,346,144 2017 5.000% 275,000 30,326 30,326 335,651 915,000 1,010,493 2018 5.100% 290,000 23,451 23,451 336,901 625,000 673,591 2019 5.125% 305,000 16,056 16,056 337,111 320,000 336,480 2020 5.150% 320,000 8,240 8,240 336,480 - - $ 3,800,000 $ 1,161,422 $ 1,079,527 $ 6,040,949 339 BAYTOWN AREA WATER AUTHORITY REVENUE BONDS DETAIL DEBT AMORTIZATION SCHEDULES Fiscal Interest Principal Interest Interest Annual Principal Total Year Rate Due 5101109 Due 5101109 Due 11101108 Requirement Outstanding Outstanding Revenue Bond, Series 2006 Date of Issue - June 14, 2006 Term - 20 Years $17,537,835 2007 2.250% $ 595,000 $ 283,082 $ - $ 878,082 $12,695,000 16,659,753 2008 2.250% 530,000 174,640 174,640 879,280 12,165,000 15,780,473 2009 2.300% 540,000 168,678 168,678 877,355 11,625,000 14,903,118 2010 2.300% 550,000 162,468 162,468 874,935 11,075,000 14,028,183 2011 2.350% 565,000 156,143 156,143 877,285 10,510,000 13,150,898 2012 2.400% 580,000 149,504 149,504 879,008 9,930,000 12,271,890 2013 2.500% 590,000 142,544 142,544 875,088 9,340,000 11,396,803 2014 2.600% 605,000 135,169 135,169 875,338 8,735,000 10,521,465 2015 2.650% 620,000 127,304 127,304 874,608 8,115,000 9,646,858 2016 2.700% 640,000 119,089 119,089 878,178 7,475,000 8,768,680 2017 2.750% 655,000 110,449 110,449 875,898 6,820,000 7,892,783 2018 2.800% 675,000 101,443 101,443 877,885 6,145,000 7,014,898 2019 2.850% 695,000 91,993 91,993 878,985 5,450,000 6,135,913 2020 2.900% 710,000 82,089 82,089 874,178 4,740,000 5,261,735 2021 2.900% 735,000 71,794 71,794 878,588 4,005,000 4,383,148 2022 2.950% 755,000 61,136 61,136 877,273 3,250,000 3,505,875 2023 3.000% 775,000 50,000 50,000 875,000 2,475,000 2,630,875 2024 3.050% 800,000 38,375 38,375 876,750 1,675,000 1,754,125 2025 3.100% 825,000 26,175 26,175 877,350 850,000 876,775 2026 3.150% 850,000 13,388 13,388 876,775 - - $13,290,000 $ 2,265,458 $ 1,982,376 $ 17,537,835 2007 2008 4.000% $ - $ 40,000 66,153 $ 132,306 - $ 132,306 66,153 304,613 $ 6,505,000 6,465,000 8,776,788 8,472,175 2009 4.000% 40,000 131,506 131,506 303,013 6,425,000 8,169,163 2010 4.000% 45,000 130,706 130,706 306,413 6,380,000 7,862,750 2011 4.000% 45,000 129,806 129,806 304,613 6,335,000 7,558,138 2012 4.000% 695,000 128,906 128,906 952,813 5,640,000 6,605,325 2013 4.000% 715,000 115,006 115,006 945,013 4,925,000 5,660,313 2014 4.000% 745,000 100,706 100,706 946,413 4,180,000 4,713,900 2015 4.000% 775,000 85,806 85,806 946,613 3,405,000 3,767,288 2016 4.000% 805,000 70,306 70,306 945,613 2,600,000 2,821,675 2017 4.000% 835,000 54,206 54,206 943,413 1,765,000 1,878,263 2018 4.250% 865,000 37,506 37,506 940,013 900,000 938,250 2019 4.250% 900,000 19,125 19,125 938,250 - - $ 6,505,000 $ 1,202,047 $ 1,135,894 $ 8,842,941 340 City of Houston Untreated Water Rates Year Rate 04/81 .22142 Rate 02/83 .24157 1981 10/86 .25123 10/87 .28022 01/88 .26591 FIRST 150 MGD /PER 1,000, .26113 NEXT 150 MGD 08/88 .28426 FIRST 300 MGD /PER 1,000, .27915 NEXT 300 MGD 07/89 .29344 FIRST 300 MGD /PER 1,000, .28817 NEXT 300 MGD 08/90 .31178 FIRST 300 MGD /PER 1,000, .30618 NEXT 300 MGD 02/92 .31820 FIRST 300 MGD /PER 1,000, .31249 NEXT 300 MGD 10/93 .32907 FIRST 300 MGD /PER 1,000, .32316 NEXT 300 MGD 10/94 .37192 (GRACE UP TO 13.1 MGD. ANYTHING OVER 11.9 IF WE GO OVER, THEN 5% ADDED TO 06/04 .385 (GRACE UP TO 13.1 MGD. IF WE GO OVER, THEN 5% ADDED TO ANYTHING OVER 11.9 04/05 .398 (GRACE UP TO 17.38 MGD. IF WE GO OVER, THEN 5% ADDED TO ANYTHING OVER 15.8 04/06 .4123 (GRACE UP TO 17.38 MGD. ANYTHING OVER 15.8 IF WE GO OVER, THEN 5% ADDED TO 04/07 .4238 (GRACE UP TO 17.38 MGD. ANYTHING OVER 15.8 IF WE GO OVER, THEN 5% ADDED TO 04/08 .4314 (GRACE UP TO 17.38 MGD. ANYTHING OVER 15.8 IF WE GO OVER, THEN 5% ADDED TO Baytown Area Water Authority Treated Water Rates 341 Increase Year Rate Amount Comments 1981 $0.97 COB 1985-1987 $0.97 COB, $1.00 Other Result of rising operating cost. 1988-1992 $1.07 COB, $1.10 Other $0.10 Raw water rates up 25% Result of increase in raw water 1993-1998 $1.18 COB, $1.21 Other $0.11 rates. 1999-2006 $1.26 COB, $1.29 Other $0.08 Fundin for plant expansion debt Funding for new water line debt and City of Houston rate 2007 $1.39 COB, $1.42 Other $0.13 increase. Funding for new water line debt and City of Houston rate 2008 $1.46 COB, $1.49 Other $0.07 increase. Funding for new water line debt, other operating increases and 2009 1$1.55 COB, $1.58 Other $0.09 City of Houston rate increase. 341 342 CITY OF HOUSTON Bill white Public Works and Engineering Department IMPORTANT NOTICE Mayor Michael S. Marcotte. P.E.. DEE Director P.O. Box 4863 Houston, Texas 77210 -4863 www.houstontx.gov NOTIFICATION OF WATER RATE ADJUSTMENT On April 1, 2008 water and sewer rates will be adjusted upward by 1.8 %. Each year rates are adjusted by the amount of the U.S. Department of Labor's Consumer Price Index (CPI) for the prior year. This is the rate of inflation as measured in the Houston - Galveston- Brazoria tri- county area. The new rates become effective on April 1" and the billing you receive in May will reflect the 1.8% rate adjustment. NEW RATES AND CHARGES Classification Rate Contract Treated Water P x $1.793 plus (P -M) x $.582 Untreated Water Rates where there is no contract First 10,000.000 nallons $1.079 per 1,000 gallons Next 10,000,000 gallons $0.970 per 1,000 gallons Next 30,000 000 gallons $0.915 per 1,000 gallons Next 100,000 000 gallons $0.860 per 1,000 gallons Excess of 150,000 000 gallons $0.832 per 1,000 gallons Untreated Water Rates under written contracts $0.4314 per 1,000 gallons P = Total water delivery during the month in thousand gallons, except if the minimum monthly specified in the customer's contract is greater than P, P shall equal M. M = Minimum. monthly amount of water specified in the customer's contract expressed in units of one thousand gallons. For further information, please: Refer to the Rates and Prices or the Billing and Payment section of your contract Visit: http: / /www.houstontx.ciov /codes/ (Sections 47 -61 and 47 -84 et seq.) Please contact Maria Carrillo at Utility Customer Service at (713) 371 -1400 and choose Option 6 if you have specific questions about your bill. ORDINANCE NO. 10,961 AN ORDINANCE OFTi-iE. CITY COUNCIL OF `ri-iI; CI'T'Y OF DAY" I'OWN, TEXAS, APPROVING THE 13umn, i -nit 'ri-tE BAYTOWN AREA WATER. AUTHORITY (BAWA) FC1It nIE FISCAL YEAR BEGINNING C)C'1QBER I. 2008, AND ENDING SEPTEMBER 30.2009; AND PROVIDING FOR THE EFFECTIVE DKrE THEREOF. WHEREAS. the Board or Directors ol'the Baytown Area Water Aulhority (BAWA) has adopted a budget for BAWA far the fiscal year beginning. October 1, 2008, and ending September 30, 2009; and WI IEREAS, the General Matnager ol'I3AWA has Submitted said budget to the City Council ul'the City of Baytown for approval; and WI ICRCAS, after I'uil and rinal consideration. it is the opinion ohhe City Council Of IlieCity of Baytown that the budget should be approved; NOW TI IEREFORI BE IT ORDAINED BY THE CITY COUNCIL OF -1.1 IE CITY OF I3AY -roWN, TEXAS: See ion 1: That the City Council of the City of" i3aytown. Texas, licrcby approves the budget of the Baytown Area Water Authority (BAWA) for the fiscal year beginning October 1. 2008. and ending September 30, 2009. in the amount of SIX MILLION MINI: i IUNDRED EiGirry-ONF '1°l- OUSAND,rl-IR[ E HLINDRED "rwE.NTY -SEVEN AND NO /100 DOLLARS (S6.981.327.(10), A copy of the above referenced budget for BAWA is attached hereto. marked Exhibit "A." and made. a Part here of for all intents and Purposes. Section 2: Ibis ordinance shall take efi'eet immediately rrom and ai3er its passage by the City Council ortltc City ol'I3aytown. INTRODUCED, RF'Al) and PASSED by the atflirniative vote ortitc City councii oniie: City of Baytown Ibis the 22 "1 day or September, ?008. AT I ST: {a >!~= DARNFIL. City Clerk' APPROVED AS TO FORM: `1 r 11 f �+'I'i:�'l Ily1E1 i I.D QNCAR>~C3:S Mat nor 4w ACRD RAMIREZ. SR 011y Attorney 343 BAYTOWN 344 CITY OF BA YTO W V BAYTOWN CRIME IME CO T lJ'L PREVENTION DISTRICT (CCPD) 2008 -09 ADOPTED BUDGET 345 CRIME CONTROL PREVENTION DISTRICT (CCPD) BOARD MEMBERS CARL BRANDON, President GARY COCHRAN, Member DEBORAH KAYE GUTIEREEZ, Member BOB GOOLSBY, Member SCOTT SHELEY, Member RIKKI WHEELER, Member JOE WHITEHEAD, Member 340 CITY OF BAYTOWN CCPD (POLICE) FUND - FUND 206 BUDGET SUMMARY BY FUND Actual Budgeted Estimated Adopted 2006 -07 2007 -08 2007 -08 2008 -09 Revenues - 287,693 611,864 658,724 Working Capital - Ending Sales Tax $ 1,009,436 $ 927,700 $ 994,600 $ 994,600 Interest Income 14,842 5,000 16,500 15,000 Total Revenues 1,024,278 932,700 11011,100 1,009,600 Expenditures Personnel 253,394 884,853 844,556 871,073 Supplies 16,714 9,767 15,054 7,900 Services 8,853 7,570 6,743 6,000 Sundry - Other - 300 795 - Total Operating 278,961 902,490 867,148 884,973 Capital Outlay 129,632 93,499 97,092 180,998 Transfers Out 3,821 Total Expenditures 412,414 995,989 964,240 1,065,971 Excess (Deficit) Revenues Over Expenditures 611,864 (63,289) 46,860 (56,371) Working Capital - Beginning - 287,693 611,864 658,724 Working Capital - Ending $ 611,864 $ 224,404 $ 658,724 $ 602,353 347 CITY OF BAYTOWN 2008 -09 BUDGET 20601 CCPD Acct.# Account Name Justification Amount PERSONNEL SERVICES 71002 Regular Wages $ 604,289 71021 Health & Dental 93,726 71022 TMRS 120,858 71023 FICA 44,225 71028 Workers Compensation 7,975 TOTAL PERSONNEL SERVICESI 871,073 SUPPLIES 72007 Wearing Apparel Regular Uniform Issue for (14) officers and (1) sergeant @ $300 each (Line item decreased by $1,485) 72021 Minor Tools (No Minor Tools needed this year - decrease of $590) 72041 Educational Handgun Ammo, l Omm, 180 gr JHP, 8k @ $425/k (Monthly Practice and/or Qualifications) (Line item increased by $280 due to increase in price of ammo) SERVICES 74021 Special Services 4,500 3,400 TOTAL SUPPLIES 7,900 Previous Year's Total Supplies $9,767 Total Supplies decreased by $1,867 Recruiting Supplies Recruiting Travel Recruiting Registration Fees Printing of Recruiting Materials 74042 Education & Training (No Education & Training needed this year - decrease of $1,570) 6,000 TOTAL SERVICES 6,000 Previous Year's Total Services $7,570 Total Services decreased by $1,570 SUNDRY 75061 Medical - Preemployment (No Medical Preemployment needed this year - decrease of $300) TOTALSUNDRY Previous Year's Total Sundry $300 Total Sundry decreased by $300 TOTAL OPERATING1 884,973 Previous Year's Total Operating $902,490 Total Operating decreased by $17,517 CAPITAL 84042 Machinery & Equipment Replacement Laptop Computers - 10 @ $5,000 348 50,000 CITY OF BAYTOWN 2008 -09 BUDGET 2009 BASE LEVEL FOOTNOTES 20601 CCPD Acct.# Account Name Justification Amount 84043 Motor Vehicles 130,998 One patrol car to replace patrol car assigned to new captain's position (Not previously budgeted - Price includes all equipment; camera, MDT laptop, siren, radios, etc) One patrol car to replace patrol car that will he assigned to new school resource officer (Not previously budgeted - Price includes all equipment; camera, MDT laptop, siren, radios, etc) Unmarked mid -sized car - 2 @ 22,000 (Not previously budgeted - 7 W captains were demoted to the rank of lieutenant and both captains were utilizing a car allowance. Lieutenants are not allowed a car allowance and we had to take two spare units and assign them to the new lieutenants. These two new cars will be assigned to detectives that are driving older cars and the older cars will replace the spares that were assigned out.) TOTAL CAPITAL OUTLA 180,998 Previous Year's Total Capital Outlay $93,499 Total Capital Outlay increased by $87,499 TOTAL - YEAR THREE CCP $ 1,065,971 Previous Year's Total Year Two CCPD $995,989 Total CCPD increased by $69,982 349 1 RDINANCH NO. 10,940 AN ORDINANCE OF THE CITY COUNCIL 017 "ITI , CI'T'Y OF BAYTOWN, TEXAS, APPROVING THE FISCAL YEAR 2008 -00 BUDGET SUBNWITED BY THE 130ARD 01' DIRECTORS OF THE nAYTOWN CRIME CON "rROL AND PREVENTION DISTRICT: AND PROVIDING 1`011 THE EFFECTIVE DATE '1'l l I:REOC. 1,4rT- EMEAS. in accordance with tite alternate budget procedures of 13a yto►wn Crime Control and Prevention District (the'-District ") and the publislted notice ol'the budget hearing, [lie Board of Directors Of tite District (the "Board") conducted a herring It, consider the District's proposed annual budget an (lie 151h day ol'July, 20011: Auld WHEREAS, an the 15"' day ol' Jtdl . 2008- alier considering flee proposed buda ct tngetlter rwitI tfte testimony and ittrornrtlion receiv,cd at the public Ilcarinu. the Board adopled its 2008 -09 budget; and WHEREAS, tvilltin ten days o the Board's adoption of its budget, the Board submitted its approved budgct to the City Council car the City of Hayti »vat, Texas: aratl 1?4'I-ll.:REAS, ari the: 12 "' 6y ell - August, 2008. Ilse City COUHCil of the City or Baytown. Texas. held ;I public hearing to consider the budget adolnetl lit, the Board and subrlaitted to the City Council in accordance with tite published hearuag notice: and WI IERE:AS, the City Council of the City tal' Baylo ►vn..tl'ter- 00111- iderirrg the Submitted bildgel tt >gethcr- with Ilse testimoav and inl'ormaalion received at the public Itcatring, believes iltat the btrclget approved by the Board is consistent ►vuh Elie interest of the residents of'tltc District; tit)W -rI Il lt1:1 (flti:. BE iT ORDAINED 13Y THE CITY CCOUNCH. or -rum CITY OF 13AY`l'0WN. TEXAS: Section 1: That all matters and tat:fs set Earth rrt the recitals hcreinabove are found Ica be true and are approved by the City Council of -the Cite aif'I3;lytowil, - Texas. Section 2: That the City Council or the City of Baytown. Texas hereby approves the budget submitted by Elie Board of the 13nyto ►►-n Crime Control mid Preventicm District, which budget is attached hereto as Exhibit '-A- and imorporated herein for all intents and purposes ror the District's 2.008 -09 fiscal year. Section 3: This ordinance shall [nice ef'Iect immediately from Tall([ after its passage ltiy the City Council oi'the City ot*Baytown. --, INTR011UCED. READ and PASSED by the allfirmanive f, tile City Council of the City c+1' I3at town dais Ilse 12 "' day o Aug %t. 2008. APPROVED AS TO FORM: r ti d AC1Cl ItAtm121 Z. Sll . toil ttorncy 350 DONC'ARLOS, CITY OF BA YT W N 1 FIRE CONTROL, PRi Y 1 V l I +f..11 V Al D EMERGENCY MEDICAL SER Y 1 CE DISTRICT (FCPEMSD) 2008'--09 ADOPTED BUDGET 351 352 FIRE CONTROL, PREVENTION AND EMERGENCY MEDICAL SERVICES DISTRICT (FCPEMSD) BOARD MEMBERS MAURICE WATTS, President EARL A. WURZBACH, Vice President JOHN ADKINS, Member LOVELLA DESORMEAUX, Member FRANK F. MCKAY, III, Member BRENDA BRADLEY SMITH, Member GERALD BALDWIN, Member BAYTOWN 353 CITY OF BAYTOWN FIRE - EMS SPECIAL DISTRICT FUND - FUND 207 BUDGET SUMMARY BY FUND Actual Budgeted Estimated Adopted 2006 -07 2007 -08 2007 -08 2008 -09 Revenues Sales Tax $ 1,003,966 $ 934,500 $ 978,100 $ 978,100 Interest Income 15,653 5,000 24,763 5,000 Total Revenues 1,019,619 939,500 1,002,863 983,100 Expenditures Personnel 32,391 86,680 85,575 91,276 Maintenance - - - 15,000 Total Operating 32,391 86,680 85,575 106,276 Capital Outlay 163,096 1,134,450 1,097,932 934,801 Transfer Out - General Fund 3,821 - - - Total Expenditures 199,308 1,221,130 1,183,507 1,041,077 Excess (Deficit) Revenues Over Expenditures 820,311 (281,630) (180,644) (57,977) Working Capital - Beginning - 585,771 820,311 639,667 Working Capital - Ending $ 820,311 $ 304,141 $ 639,667 $ 581,690 354 CITY OF BAYTOWN FIRE - EMS SPECIAL DISTRICT FUND - FUND 207 SPECIAL DISTRICT - FIRE - 20701 Actual Budgeted Estimated Adopted 2006 -07 2007 -08 2007 -08 2008 -09 Expenditures 71002 Regular Wages $ 22,342 $ 60,525 $ 57,734 $ 60,047 71021 Health & Dental 4,094 9,676 9,676 9,676 71022 TMRS 3,478 9,567 9,557 12,729 71023 FICA 1,625 4,400 4,380 4,547 71028 Workers Comp 344 1,312 628 677 71041 Allowances 508 1,200 3,600 3,600 71051 Compensation Adjustment - - - - 71053 Workes Comp Savings - - - - Personnel 32,391 86,680 85,575 91,276 Total Operating 32,391 86,680 85,575 91,276 80001 Furniture & Equip < $5,000 6,355 4,650 3,180 - 84042 Machinery & Equipment - - 64,952 - 84043 Motor Vehicles - 175,000 - - 84045 Radio Equipment 3,141 125,000 200,000 100,000 85001 Construction - 350,000 350,000 350,000 85012 Architecture & Design 6,000 - - - 86013 External Lease Payment - 249,800 249,800 249,801 Capital Outlay 15,496 904,450 867,932 699,801 91101 Transfers Out to General Fund 3,821 - - - Other Financing Uses 3,821 - - - Total Expenditures $ 51,708 $ 991,130 $ 953,507 $ 791,077 355 CITY OF BAYTOWN FIRE - EMS SPECIAL DISTRICT FUND - FUND 207 SPECIAL DISTRICT -EMS - 20702 Actual Budgeted Estimated Adopted 2006 -07 2007 -08 2007 -08 2008 -09 Expenditures 71021 Health & Dental - 71022 TMRS - - - - 72026 Cleaning & Janitorial - - - - 73011 Buildings - - - 15,000 Maintenance - - - 15,000 Total Operating - - - 15,000 80001 Furn & Equipment 2,750 - - - 84042 Machinery And Equipment 17,450 85,000 89,500 85,000 84043 Motor Vehicles 127,400 145,000 140,500 150,000 Capital Outlay 147,600 230,000 230,000 235,000 Total Expenditures $ 147,600 $ 230,000 $ 230,000 $ 250,000 356 CITY OF BAYTOWN 2008 -09 BUDGET 2009 BASE LEVEL FOOTNOTES Acct.# Account Name Justification Amount 20701 - Special District - Fire Personnel Services 71002 Regular Wages $ 60,047 71021 Health & Dental 9,676 71022 TMRS 12,729 71023 FICA 4,547 71028 Workers Compensation 677 71041 Allowances 3,600 Total Personnel Services - 20701 Capital 84045 Radio & Testing Equipment 100,000 Radio & Testing Equipment 85001 Construction 350,000 Construction for Fire Training Facility 86013 External Lease Payment 249,801 External Lease (Payment 2 of 2) Total Capital - 20701 Total Division - 20701 20702 - Special District - EMS Maintenance 73011 Buildings Floor repair, maintenance, Roof repair maintenance, Painting, Drop ceiling replacement etc. 15,000 Increased $15,000 due to needed maintenance at building Total Maintenance - 20702 Capital 84042 Machinery & Equipment 2 - Zoll E Series Biphasic ECG Defibrillators with 12 Lead, ETCO2, SP02, NIBP and pacing 52,000 Other equipment for ambulance 13,000 AED's - 10 for Public Buildings, vehicles 20,000 84043 Motor Vehicles I Frazer Type 114' Generator Powered Module mounted on a 2009 Chevrolet C4500 Diesel chassis 150,000 Increased $5,000 due to increase in costs Total Capital - 20702 Total Division - 20702 Total FCPEMSD $ 91,276 699,801 791,077 15,000 235,000 250,000 $ 1,041,077 357 ORDINANCE,* NO. 10,941 AN ORDINANCE OF TI Jr. ary couN'Cil.. CAF T1 -ii CITY OF BAYTOWN, "TEXAS, APPROVING THE FISCAL. YEAR 2008 -09 BUDGET SUBMI'l -l'ED 13Y TiIE BOARD OF Dim cToRs OF THE BAYTOWN FIRE CONTROL, PREVENTION, AND EMERGENCY MfsDICAL SliRV1CLS DISTRICT: AND PROVIDING FOR `1.1IE EFFECTIVV DATE THEREOF. WHEREAS, in accordance with the alternate budget procedure of the l3ayiltown Fire Ccaaitrill. Prevention and Emergency Medical Services District ([Ile "District-) arid the published notice tll' Elie budget hearing, [lye: Board or Directors u1'tile District ([Ile ecaniluctcd a hearing to consider [lie District's proposed annual budget on the l" day of.luiy, 2009; and WHEREAS, on the 1'' day orMly. 2008, alier considering the proposed budget together with the testimony and information receivvd aai [lie public laeuring. the Board adopted its 2008 -09 budget; and WHEREAS, wvithin ten days or the Board',, aciolition or its budget, the Board submitted its approved budget it) the City Council or the City of 13uylown, Texas; and WI IEREAS, oil tits 12 "' clay of August. 2008. (lie City Council or the City of Baytown. Temis. held a public hearing to consider the budget adopted by the Board and submitted to the Cite Council in accordance with the published hearing notice:: and WHEREAS. the City Council or tile: City of Baytown. niter considering the submitted budget together With [Ile testinloaty aand information received at [lie public hearing. believes that the budget approved by the Board is consistcnl with the interest urthe residems orthe District; NOW TUIl REFORE, BE IT ORDAINED BY '1'111" CITY COUNCIL_ 01= TI 3E CITY OF BAYTOWN. TEXAS: Section 1: That all malters aand farts set forlh in the recitals hereinabove are found to be Inic and are approved by the City Council of the City or Baytown, 'I'cxais. Section 2: That the City Council of llte City of Baay'lown. Texas hereby approves (lie hudgret submitted by the Board of the l3ny1mvn Fire Central, Prevention and EmcrgeLy Medical Services District, which Budget is aatlached hereto as Exhibit "A" and ineorpornled herein fcir all intents an d purposes Ior [he District's 2008 -09 fiscal year. Section 3: 111is ordiaialicc ~11-111 take et'fecl immediately from and alter its Passage by the City Council or the City of Baylown. INTRODUCED, READ and PASSIM] by the all inimlive vo�f the City Council or the City or Baytown this the 12 "' day ol'August, 2008. f A t4AY'�yE DAR? E- LL, City C APPROVED AS TO FORM: S-I-E;,I, L ACIO RAMIREZ. SR.. C i, 01.11cy 358 I F N 11. DONCARLOS. Nlayor MUNICIPALDEVELOPMENT DISTRICT (MDD) 2008 -09 ADOPTED PROJECTS BUDGET FISCAL YEAR ENDING SEPTEMBER 30,2009 BAYTOWN Garry Brumback Ignacio Ramirez Andrea Deaton Kaythie Darnell General Manager General counsel Interim Finance officer Assistant Secretary 359 BAYTOWN MUNICIPAL DEVELOPMENT DISTRICT MEMBERS STEPHEN H. DONCARLOS, President LYNN A. CASKEY II, Vice President DAVID MCCARTNEY, Secretary DITTY ALLEN REGGIE BREWER BRANDON CAPETILLO A 64%AlIelll'/ RUBEN LINARES TERRY SAIN SCOTT SHELEY LENA R. YEPEZ BAWOWN c. 160 BAVfOWN MUNICIPAL DEVELOPMENT DISTRICT August 7, 2008 President and Members of the Municipal Development District Board Enclosed you will find the proposed 2008 -2009 budget for the Baytown Municipal Development District (MDD). Listed below are the highlights of revenues and expenditures. Revenues — sales tax revenue is projected at $4,275,000 which is essentially flat over the current year estimated collections due to the climate of economic uncertainty. Along with interest income, total revenues for 2008 -2009 are projected at $4,495,000. Expenditures - the MDD has several projects underway that will play a significant role In the economic development and quality of life in the City. These projects for 2008- 2009 are classified in one of the following three (3) priorities: o Priority: Projects or expenditures designed to ,promote new or expanded business activity that create or retain primary jobs: :- Economic Development Foundation — Basic Service Economic Development Foundation — Special Projects Development of New and Expansion of Existing Businesses and Industry r Property Acquisition for Economic Development Area Development -City Hall Expansion o Priority: Projects which provide infrastructure for economic development: Land Acquisition for New Thoroughfares State Infrastructure Bank Loan Repayment — Decker Dr Main Lanes State Infrastructure Bank Loan Repayment — Decker Dr to SH 146 S Flyover Texas Avenue Streetscape Project Cost Share with Developers for Upsizing Utilities r Northeast Wastewater Treatment Plant (60% of design and construction) Utilities - North Mainl1-10 r West District Plant Expansion Design (60% of design, 50% of construction) Transportation Master Plan o Priority: Projects that improve a community's quality of life, including parks, athletic facilities, etc: Aquatic Master Plan - Construction Baytown Little League Improvements Goose Creek Stream - Trails, Docks and Picnic Shelters Land Acquisition -- Future Parks Sports Complex- Parking, Fields and Lighting r Spraygrounds 361 Additional narrative on each of the foregoing projects is included in the enclosed "Major Budget Issues" section of the budget packet. Project administration costs of $250,000 are included for administrative support of the MDD. An allocation is also included for Unforeseen /New Initiatives in the amount of $200,000. This provides flexibility to allow the Board to utilize MDD funds to secure federal, state and local grant funds when available and to enhance and expand the impact that the MDD has on the economic development of the community. It will also allow funding for inflationary increases on project cost estimates. 362 MUNICIPAL DEVELOPMENT DISTRICT MAJOR BUDGET ISSUES Fiscal Year 2008 -09 On May 5, 2001, in the general election, the citizens of the City of Baytown voted to authorize the creation of the Baytown Municipal Development District (MDD) and the imposition of a sales and use tax at the rate of one -half of one percent for the purpose of financing economic development projects that provide economic benefit and diversify the economic base of the community. The board is composed of the Mayor, six council members and four at -large resident members. REVENUES - Sales tax revenue is projected at $4,275,000 which is essentially flat over the current year estimated collections due to the climate of economic uncertainty. Along with interest income, total revenues for 2008 -2009 are projected at $4,495,000. EXPENDITURES — As we reach the midpoint of the second five years of the MDD, known as Phase Two, the projects include economic development improvements in the areas of streets, drainage, sidewalks & signalization; utilities; and parks. Project administration costs of $250,000 are included for administrative support of the MDD. In most projects, construction labor and related costs are charged directly to the projects. The proposed budget also includes and allocation for Unforeseen/New Initiatives in the amount of $300,000. PROJECTS Development of New and Expansion of Existing Businesses and Industry A significant function of this budget allocation is the development of new and expansion of existing businesses. These projects are critically important in light of the State Implementation Plan's potential impact on the petro - chemical industry and underscore our need to diversify our economic foundation. $100,000 Economic Development Foundation — Basic Service This provides continued funding for the basic economic development services contract with the Baytown Area/West Chambers County Economic Development Foundation (EDF). $200,000 Economic Development Foundation — Special Projects The current MDD budget includes continued funding for a special projects contract with the EDF. This contract is approved for renewal on an annual basis. $100,000 Property Acquisition for Economic Development This allocation provides funding to purchase property that may become available to be used for future economic development purposes. $500,000 Area Development -City Hall Expansion As a complement to the new development on Market Street by Lee College and the prospect for development on the adjoining Texas Avenue, City Hall will undergo an expansion to further enhance the potential of the area and provide needed space to accommodate City services. The 2008 -09 budget will fund the first year of debt service on this approximate $3 million expansion. $100,000 363 Land Acquisition for new Thoroughfares Funds to purchase rights -of -way for roadway development or expansion. $100,000 State Infrastructure Bank Loan Repayment — Decker Drive Main Lanes The MDD financed a $2,500,000 loan from the Texas State Infrastructure Bank (SIB) for the main lanes of Decker Drive from Highway 146 to 1 -10. The funds were used to advance the project scheduled by the state. The SIB provides low interest loans to qualifying projects. Eligible projects must be on the state highway system and be included in the Statewide Transportation Improvement Plan. Payment seven of eight is included in this budget. $377,478 State Infrastructure Bank Loan Repayment - Decker Drive to Highway 146 South Flyover The MDD financed a $1,000,000 loan from the Texas State Infrastructure Bank (SIB) for a proposed Decker Drive to Highway 146 South flyover project. This funding combined with matching funds from the November 2007 bond election, allows for completion of the Decker Drive to Highway 146 South flyover. The current project funding eliminates the "braided" on and off ramps. The postponement of the construction of these ramps would have impaired mobility in the area. The State will match our $2 million contribution to provide the $4 million necessary to complete all elements of this flyover. Eligible projects must be on the state highway system and be included in the Statewide Transportation Improvement Plan. The second of eight payments is included in this budget. $149,000 Texas Avenue Streetscape Project The proposed budget includes continued funding for either direct expenditures or match for grants in subsequent years to enhance streets and sidewalks for economic redevelopment, community identity and beautification in the public rights -of -way. The expenditures may include roadway improvements, utilities, streetlights, trees, crosswalks, street furniture, landscape plantings, etc. $250,000 Transportation Master Plan A Transportation Study to evaluate the current and future transportation needs will include a major Thoroughfare Plan. The Thoroughfare Plan will consist of a two phase study to be performed in a two year time frame. 50% of the project was funded in the 2007 -08 MDD budget. The current budget includes funding for the remainder. $75,000 Economic Development Cost Share with Developers The City will have the ability to upsize utility lines installed by developers to meet future water and sewer needs for undeveloped areas serviced by the same lines. $50,000 Northeast Wastewater Treatment Plant The confirmed growth and development within the City necessitated the need for the design and construction of the Northeast Wastewater Treatment facility. The project is estimated at $28,500,000 with 60% ($17,100,000) of the funding from the MDD. The remaining 40% ($11,400,000) will be funded from the Water and Sewer Fund. This budget includes the current year's principal and interest payment on the 20 -year financing. The project is financed by the Texas Water Development Board (TWDB) loan and Series 2006 Certificates of Obligation. The plant is under construction and is scheduled to be completed in 2008. $1,164,210 364 Utilities - North Main/1 -10 This economic development project will extend water and wastewater service along North Main Street from just north of Cedar Bayou Lynchburg Road to Wallisville Road, effectively opening up this area for future development. As property owners connect to this line, they would be required to request voluntary annexation as a condition for tying on to this service. The initial user of this new service, and an impetus for additional development in this area, will be the new GCCISD high school under construction at Wallisville and N. Main. This project is under design and the final design of the northern section is dependant on the coordination with Harris County on the North Main expansion and cooperation of the adjacent MUD. The City has issued the Series 2007 Certificates of Obligation to finance the total cost of the project which is estimated at $4,500,000. MDD will provide 100 % funding for the 20 year debt service. $354,680 West District Plant Expansion Design — 50% of Debt Service for Construction The design to expand the facility with a new 4.0 million gallon per day (MGD) treatment facility is underway. This expansion will increase the facility to 8 MGD. MDD has reimbursed the City for 60 %, or $1.2 million, of the design costs of approximately $2,000,000, which was authorized in the 2005 -06 and 2006 -07 budgets. The City will issue Series 2008 Certificates of Obligation to finance the total construction costs of the project which is estimated at $27,600,000. MDD will provide 50% funding for the 20 year debt service. This budget funds the second year debt service requirement. $974,786 Aquatic Master Plan- Construction The Aquatic Needs Analysis has been completed and a Master Plan has been produced to further define the development in this recreational area. The final report provided information on utilization, feasibility of construction, and project cost estimates for aquatic facilities. The 2007 -08 budget funded the Engineering and Design. Construction is expected to begin in early 2009 on a multi - million dollar aquatics facility funded with $4 million authorized in the November 2007 bond election and the anticipated issuance of $6 million in Certificates of Obligation in early 2009. MDD will fund the debt service on the $6 million in CO's. $110,000 Baytown Sports League Improvements This budget provides continued funding for various improvements at little league, pony league and soccer facilities including bleacher covers, backstops, paving, trails, lighting and fencing repairs as needed. $100,000 Goose Creek Stream - Trails. Docks and Picnic Shelters This budget provides funding for potential improvements to the amenities in the Goose Creek Stream corridor. $125,000 Land Acquisition — Future Parks The project provides funding to acquire future parkland. This is a continued set -aside of funds to provide an allocation that would be used as land becomes available. $50,000 Sports Complex (Parking. Fields and Lighting) The project provides for park lighting, trails, parking and field improvements at the Sports Complex. $125,000 365 Spravarounds (not specific) This funding will allow the Parks and Recreation Department to bring forward potential projects that will enhance or expand spraygrounds around the City. $125,000 Proiect Administration & Overhead $250,000 Unforeseen/New Initiatives This allocation provides flexibility to allow the Board to utilize MDD funds to secure federal, state and local grant funds when available and to enhance and expand the impact that the MDD has on the economic development of the community. It will also allow funding for inflationary increases on project cost estimates. $200,000 Total MDD 2008 -2009 Budget 366 w o� J MUNICIPAL DEVELOPMENT DISTRICT (MDD) PROGRAM FUND BUDGEfSUMMARY Beginning working capital Revenues Sales Taxes Interest on Investments Intergovernmental - CMACI grant for Goose Creek project ContnbuUon,tenkins Skate Park (County) Contribution•Unidad Skate Park (County) Coniributbn- Signal- GarttVindepend (Kohl's) Miscellaneous (BuyBoard rebate) Total MOD Revenues Expenditures Economic Development Projects Development of New and Expansion of Existing Businesses and tndustry Econ Development Foundation - Basic Economic Development Services Eoon Development Foundation - Special Economic Development Projects Edon Development Foundation - Special Economic Development ProjectsSBRLF Property Acquisition for Economic Development Area Development -City Hall Expansion (Debt Svc) Unified Land Development Code Subtotal Sheets► Draf nW S&WAdks & Slgnalbadon Projects Garth Road Median Removal Project Garth Road4ndependence Signal (50% of cost) Land Acquisition for New Thoroughfares North MairdAlexander Signal Sycronization Sidewalk Projects for Parks State Infrastructure Bank Loan Repayment Decker Drive Main Lanes State IM structure Bank Loan Repayment Decker Drive to 146 South flyover (Debt Svc on $1 mm) Texas Avenue - Streetscape Project Transportation Master Plan Subtotal U filly Projects Baker RoadlNorth Main Sanitary Sewer Study & Constriction Economic Dev. Cost Snare with Developers to Upsize New Utilities NE WW Treatment Plant Debt Service (60% - 2005 & 2006 TWDB & 2006 CO's) N. Main/1 -10 Utility- Design N. Mairt/I -110 Utility W &S Debt Service - (S4.5mm - 2007 CO's) UPS Lift Station Upsizing West District Plant Expansion Debt Service - (50% - 2D08 COs) West District Punt Expansion Design Subtotal $ 7,796,807 $ 8,961,026 $ 1,980,339 $ 8,951,026 $ 8,961,026 $ 6,916,6131 $ 2,121,924 4,198,891 - 4,001,400 4,001,400 4,275,000 10.000 4,275,000 431.606 375,000 375,000 265,000 300.000 220.000 11,014 - 1,161,300 6W,419 100,000 606.419 74,997 - - - 17,523 569,3D9 354.680 - - 75,000 75,000 - 77.242 - 77,242 150,000 150,000 377,478 1,050 377,478 377.478 400 - 377,478 4,717,558 $ $ 4,376.400 $ - $ 4,601,400 $ 4,765,400 $ - S 4,495 000 149,000 36,288 303,712 150.000 453,712 25,000 428,712 887,750 100,000 987.750 - 987.750 100.000 200.000 - 200,000 200.000 200.000 - 200,000 949 - 82,500 82,500 82,500 - 82,500 192,500 17,500 210,000 100,000 110,000 17.500 - - - - 500.000 - 100,000 37 500 238.449 S 1.080250 S 400.000 S S 1 a8n 9-A ! zrn rrvn e . nos 135261 64,739 - 64,739 10.000 54.739 - 300.000 - 300.000 300,000 - - 1.161,300 1,161,300 6W,419 100,000 606.419 51,700 554,719 100,000 17,523 569,3D9 354.680 569,309 569.309 - 77.242 - 77,242 77,242 262,640 377,478 - 377,478 377.478 377,478 - 377,478 151,000 151,000 151.000 - 149,000 36,288 303,712 150.000 453,712 25,000 428,712 250.000 - 75,000 75 000 7590001. $ 566.550 S 1.821.421 S 853478 It ! 7 asn coo c oo� e6n a ,cow .so .,�.. ,o 183.837 840.530 - 840.530 840.530 - 1,081.515 50,000 1,131,515 225,000 906,515 50,000 1,185.930 - 1.161,300 1,161,300 1,161,300 1,164,210 356,037 356.037 356.037 - 354.680 16,213 253,000 9.640 262,640 262,640 974,786 3M,757 665.118 665,116 665116 MUNICIPAL DEVELOPMENT DISTRICT (MOD) PROGRAM FUND BUDGET SUMMARY c0 00 Owwr 2006-07 1 2006 -07 1 2W7-os 2007.08 2007 -M 1 2007.08 2W7-o8 2009.09 Parks Propm - 150.000 150,000 150,000 250.000 UnforseeNNew Initiatives Aquatic Master Plan Implementatiort Engineering, 375,000 (9.640) 531,106 531,105 200,000 Subtotal $ 750,000 $ 165,746 Design and C nstruetion 65.000 385.000 100.000 $ 450,000 485.000 485,000 $ 6,980,687 S 4,548,815 $ Aquatics Master Plan Phase 1 & 2 Canes► (Debt $ 6,809,813 $ 4,794,689 $ 51580.154 Revenues am (urlded expenses 1,164,219 (6,980,687) (172,415) (7,003,102) Svc on $&=) (4,794,689 (1,085,154) Ending working $ 8,961 026 $ 1 980 339 $ 1,807 924 $ 1,957,924 S 6,916 613 Art and Cultural Center - DEBT SERVICE PAYMENT RECAP 100.000 100.000 100,000 110.000 Baytown Little League Improvements Area Developnerd -City Hal] Expansion (Debt Svc) 50,000 50.000 100.000 - 100,000 100.000 Baytown Nature Center Entryway and Disc. 1 W,OO Svc on $6rnm) Improvements 2,661 101,543 50,000 151,543 151,543 East Harris County Soccer Sports Complex Water 110,984 389,016 389,016 389,016 377.478 East Little league Land Acquisition (1.555) 1,555 (1.555) to 146 south flyover (SO% MOD - 50% 11107 GO Bond - Goose Creek Stream, Phase IV (80% Match CMAO = Election) NE WW Treatment Plant Debt Service (60% - 205 & - 151,00 151,000 $1,089.535) 13,767 287,002 2006 TWOS & 2005 00's) N. Mahl -10 Utility W &S Debt Service - ($4.5mm - 2007 1.185.930 287.002 - 287.002 1,161.30 Goose Creek Stream - Traits, Docks and Picnic Shatters - 00's) West District Plant Expansion Debt Service - (50% - 356.037 356,037 356.037 Gray Center Renovations: (aids and Adult Softball 2008 CO's) 253.000 - - - 125.000 Complex 316,672 3,655 - $ 2,308 455 3,655 3,655 Land Acquisition • Future Parks 28,453 83,182 350.000 (388.398) 44.784 6.490 38.294 50,000 Land Acquisition - Jenkins Park Expansion - - 405,109 405,109 405,109 Roseland & Central Little League Parking Lot Constnretlon 200 - Roseland Park Lighting and Other Improvements 74,796 _ Skate Park Constructon - Jenkins Park 180,192 Skate Park Construction - Unidad Park - 300,000 375,000 375,000 . Spots Complex (Par(hn9. Fields and Lighting) - - Spraygrounds (not specific) - 125.000 Wetlands Center Improvements (add AC/Heating) 82,433 - 25,156 15156 10,00l; 10,000 1125.000 Subtotal $ 873.603 $ 1,326.109 $ 950.000 $ • $ 2,351,109 $ 1,774.270 $ 576,839 $ 635.000 Total MOD Projects $ 31403,339 $ 8,814,941 $ 4,023,815 $ 9640 $ 10,923,398 $ 6,60.813 $ 4.283.583 E 5.1130.154 Owwr Project Admin>stretlon and Overhead 150,000 - 150.000 150,000 150,000 250.000 UnforseeNNew Initiatives 165,746 375,000 (9.640) 531,106 531,105 200,000 Subtotal $ 750,000 $ 165,746 $ 525,000 $ (9,640) $ 681,106 $ 150,000 $ 531,106 $ 450,000 Total MOD S 3 339 $ 6,980,687 S 4,548,815 $ $11.604,502 $ 6,809,813 $ 4,794,689 $ 51580.154 Revenues am (urlded expenses 1,164,219 (6,980,687) (172,415) (7,003,102) (2,044,413) (4,794,689 (1,085,154) Ending working $ 8,961 026 $ 1 980 339 $ 1,807 924 $ 1,957,924 S 6,916 613 $ 2,1211 924 $ 1038,770 DEBT SERVICE PAYMENT RECAP Area Developnerd -City Hal] Expansion (Debt Svc) - Aquatics Master Plan Phase 1 & 2 Construction (Debt 1 W,OO Svc on $6rnm) State Wrastrueture Bank Loan Repayment Decker Drive 110,000 Main Lanes State Infrastructure Bank Loan Repayment Decker Drive 377.478 377,478 377,478 377,478 377,478 to 146 south flyover (SO% MOD - 50% 11107 GO Bond Election) NE WW Treatment Plant Debt Service (60% - 205 & - 151,00 151,000 151,000 149,000 2006 TWOS & 2005 00's) N. Mahl -10 Utility W &S Debt Service - ($4.5mm - 2007 1.185.930 1.161.300 1,161.30 1,161.30 1.164.210 00's) West District Plant Expansion Debt Service - (50% - 356.037 356,037 356.037 354,680 2008 CO's) 253.000 9.640 262.640 262,640 974,786 Total Debt Service Payments $ 1,563,408 S S 2.298,815 S 9.640 $ 2.308 455 $ 2,308 455 $ $ 3,230154 SUPPLEMENTAL INFORMATION INCLUDED FOR PLANNING PURPOSES 369 r ..NICIPAL DEVELOPMENT DISTRICT (MDD) PROGRAM FUND esULWALT SUMMARY - rMUJEGTCV WORKING CAPITAL Eatimatad revenue arowth for 1.5% thmugh MOW 2006-07 2007.08 2007-08 2007-08 2008-09 Inns working caoW 8.961,026 $ 1,980,339 $ 8,961,026 $ 8,961,026 $ 2,121.924 $ 1,036.770 $ 1,038.770 $ 380.106 $ 865.837 $ 413,779 $ 527,096 Revenues Sales Taxes Interest on investments 20,522.945 4,001,400 4,001,400 4275,000 4,275,000 4.339,000 4,404,000 4,470,000 4,537.000 4,605,000 4,674,000 Contributions Miscellaneaus 966.967 375.000 375, 000 26S.0001 220,000 223.000 226, 000 229.000 232.000 235.000 239.000 & 429.964 225.4W Total MDD Revenues 21.919.876 4,376.400 4,376,400 4,765,400 4,495 000 4,562 OOD 4.630,000 4,699 000 4 769,000 4,840,000 4 913.000 Expenditures Economic Pevejmwnt prokets Development of New and Expansion of Existing Businesses and Indusby Econ Development Foundation -Basic Ecorwmic 887,750 100.000 987,750 - 100,000 100.000 100,000 100,000 100.OD0 10,000 100,000 Development Services Econ Development Foundation - Special Economic 500.000 200.000 200,000 20, 000 200. 000 200,000 2001000 200.000 200,000 200,000 200,000 Development Projeeis Eoon Development Foundation - Special Ec=mic 183,199 82.500 82.500 82,500 82.500 82.500 82,500 82,500 82.500 82,500 82,500 Deve nt P SBRLF 192,500 17,500 210,000 100,000 17,500 17,500 1 17,501 17,502 17,503 17,504 17,505 uisition for Economic bevel nt Area Development Hall Expansion Debt Svc 500,000 300.000 100,000 100,000 100.000 300,000 300.000 Tax Increment Reinvestment Zone advances 100,000 225. 000 225, 000 225,000 225.000 225,000 225,000 Unified Land Development Code 37.500 Subtotal 720 699 1.080.250 400.000 1.480,250 382,500 1.000.000 925 000 725.001 725.002 725,003 925.004 925.005 Sfdewaflts E Sf natlzatfan Arp Balser Road Extension - Land Acquisition 56.819 Garth Road Median Removal Project 135,261 64.739 64.739 10.000 Garth RoadfIridgyndenoe 5 50% of cost 300,000 300,000 300.000 Garth Road Slanalization Synchronization 464,651 !:and Acquisitlon for Now hfares North MairYAiexander 506,419 10,000 606,419 51,700 100,000 100,000 10,000 100,000 100,000 100,000 100.000 Signal Sycronization 312,073 569,309 569,309 Sidewalk - Raccoon Drive 60,000 Sidewalk Prcocts for Parks 62.758 77.242 77,242 77,242 _ State Infrasttuchm Bank Loan Repayment Decker Drive Main Lanes 1,887,390 377.478 377.478 377.478 377,478 377.478 State Infrastructure Bank Loan Repayment Decker Drive to 146 South 11yover Debi Svc on $1mm - - 151.000 151.000 151,000 149,000 149,000 149,000 149,000 149,000 149,000 149,000 Texas Avenue - Streetscape Projed 36,288 303,712 150.000 453,712 25,000 250,000 150,000 150,000 150,000 150,000 150,000 150,000 Texas Avenue Resbiping 39.506 Transportation Master Plan 75000 75,000 75 000 Subtotal 3054 745 1621 421 853,478 2,674.899 992,420 951,478 776 478 399 .000 399,000 399,000 399,000 399 000 LLf! P Baker RoadlNorth Main Sanitary Sewer Study & Construction 313,504 840.530 840,530 840,530 Economic Dev. Cost Share with Developers to Upsize New Utilities 1.081.515 50.000 1.131,515 225. 000 50.000 60, 000 50 .000 50,000 50.000 50.000 50,000 NE WW Treatment Plant Debt Service (60% - 2005 & 2006 TWDB & 2006 CO's ) N. Main/1-10 1,383.774 1,161,300 1,161,300 1,161.300 1,164,210 1,166,168 1,192,128 1,195,193 1,199,080 1,201,581 1,208,315 Utifi -Dest n 12.093 - N. Mainfi -10 Utility W &S Debt Service - ($4.5mm - 2D07 CO's ) UPS Lift Station 356. 037 356. 037 356.037 354,680 352.049 349,003 34S.542 341.665 340.252 338.631 U 16,213 West District Plan! Expansion Debt Service - (50% - 2008C0's West District Plana Exo2rksinn r)nsif2n 253.000 253.000 262,640 974,786 1 978,968 985,751 990,491 44 997,844 1.W2,966 1,009,356 534,884 665116 665,116 665118 Subtotal 2 260,468 2,587161 1820 3371 4 407,498 1 510.623 2. 676 2,647,186 2.576,8a2 2,581 1 2,586,589 2,594 799 2,605,303 i- jNICIPAL DEVELOPMENT DISTRICT (MDD) PROGRAM FUND BUDGET SUMMARY - PROJECTED WORKING CAPITAL - Estimated revenue growth for 1.5% throe h 9130107 200607 2007-08 2007 -08 2007 -M 2008-09 OAMI ya2011-2 Parks Prolects Aquatic Master Plan Implementation: Engineering. Design and Construction 65,000 385,000 100,000 485,000 485.000 Aquatics Master Plan Phase 1 & 2 Construction Debt Svc on Wmm Arboretum Education and Park - 110,000 345,000 340,050 335.100 360.150 354.375 348.600 Art and Cultural Center - 100,000 100,000 100.000 360.000 Baytown Little League Improvements 198,200 50,000 50,000 100,000 100.000 Baytown Nature Center Entryway and Misc. .Improvements 693,179 101,543 50000 151.543 110,000 IBaVtown Nature Center Mill & Overlay 44 308 Decker Dr. i ng Plan 30,000 _ East Hants County Soccer sports Complex Water 110,984 389,016 389,016 389,016 East We Lea ue Land Acquisition 211,810 1,555 1,555 Goose Creek Stream Phase III 240,000 Goose Creek Stream, Phase IV (80% Match CMAQ 0 $1.089,535 ) 314,993 287.002 287,002 Goose Creek Stream - Trails, Docks and Piatic Sheriers Goose Creek West MaiMIMarket St. P 126.0001 jGray Center Renovations:- Girls and Adult Softball 80.000 Complax 3299P973 3.655 3,655 3.655 Lend Acquisition - Future Parks Land Acquisition Jenkins Park Expansion 28,453 83.182 350.000 433,182 6, 490 405.109 50. 000 50. 000 50 ,000 50.000 50,000 50.000 50.000 Roseland & Central Little League Parking Lot Cotstruction 78.415 Roseland Park Bulkhead Renovations and Trail — Construction 245,000 Roseland Pads Lightling and Other Improvements 74p796 - - Roseland Park Sprayground 82.000 Roseland Pavilion Air CvndftVno 35000 Skate Park Construction - Jenkins Park 180,192 _ Skate Park Construction - Unidad Park - 300.000 300.000 375,000 SPOrts COmPieAl'boteill/Soccer Fields Sports Complex (Parking, Relds and Lighting) 125.000 125,000 125,000 125.000 (not Specific) Wetlands Center ter Annex - 125.000 125,000 Wetlands Center Improvements add ACM- 82,433 25,156 25,156 10,000 Subtotal 6,012,734 1,326,109 950,000 2,276,109 1,774,270 635,000 520,000 750,050 510,100 895,150 484.375 398,600 Total MOD Proiects 12046,646 6,814941 4,023 815 10,838.756 6 659,813 5,130,154 4,768,664 4,450,933 4,215,328 4,607,742 4.403.178 4,328,908 Other Project Administration and Overhead Urrlorseen+New Initiatives 150.000 150.000 150. 000 250. 000 250. 000 250. 000 250.000 250,000 250.000 250.000 Subtotal 165.746 375,000 540.746. - 200.000 200.000, 100,000 200 000 250 .000 300,000 300.000 M12.9SB.&SO 165,746 525,000 690,746 150,000 450,000 450,000 350 000 450,000 500.000 550.000 550,000 Total MOD !Expenditures B 980 687 4 548,815 11 529,502 6 809,813 5,580,154 5,218 664 4,600 933 4,665,328 5,107,742 4 953 178 4,878.908 Revenues over under a ndikrres 6,980,887 172,415 ,153,102 2,044,413 1,085,154 856.664 170.933 33.672 338,742 113,178 34,092 E@ t"ro capital $ 8961,025 $ 1,980,339 $ 1,807.924 $ 1,807,924 $ 6,916,613 $ 1,0©6,770 $ 380,106 $ 865,837 $ 413,779 $ 527,096 $ 300,601 $ 561,188 w BAYTOWN MUNICIPAL DEVELOPMENT DISTRICT DETAIL DEBT AMORTIZATION SCHEDULES State Infrastructure Loan - Decker Drive 3 Year Rate Date of Issue - July 3, 2003 for Fiscal Yr Tenn - 8 Years Fiscal Interest Principal Total Total Debt Balance of Year Rate Due 7103 Interest for Fiscal Yr Principal 2003 4.40% $ 267,478 $ 110,000 $ 377,478 $ 2,232,522 2004 4.40% 279,247 98,231 377,478 1,953,275 2005 4.40% 291,534 85,944 377,478 1,661,741 2006 4.40% 304,361 73,117 377,478 1,357,379 2007 4.40% 317,753 59,725 377,478 1,039,626 2008 4.40% 331,734 45,744 377,478 707,892 2009 4.40% 346,330 31,148 377,478 361,562 2010 4.40% 361,562 15,916 377,478 - 2016 2.90% $ 2,500,000 $ 519,824 $ 3,019,824 2,057,975 Year Rate Due 2101 Interest for Fiscal Yr Principal 2006 1.35% $ 98,625 $ 99,219 $ 197,844 $ 3,417,685 2007 1.55% 105,200 97,738 202,938 3,312,485 2008 1.65% 110,460 73,009 183,469 3,202,025 2009 1.80% 117,035 71,088 188,123 3,084,990 2010 2.05% 123,610 68,927 192,537 2,961,380 2011 2.25% 130,185 88,995 219,180 2,831,195 2012 2.40% 138,075 85,873 223,948 2,693,120 2013 2.55% 145,965 82,355 228,320 2,547,155 2014 2.65% 153,855 78,456 232,311 2,393,300 2015 2.75% 163,060 74,175 237,235 2,230,240 2016 2.90% 172,265 69,435 241,700 2,057,975 2017 2.95% 181,470 64,261 245,731 1,876,505 2018 3.00% 191,990 58,656 250,646 1,684,515 2019 3.10% 202,510 52,589 255,099 1,482,005 2020 3.15% 214,345 46,075 260,420 1,267,660 2021 2.00% 226,180 39,080 265,260 1,041,480 2022 3.30% 239,330 31,512 270,842 802,150 2023 3.35% 252,480 23,334 275,814 549,670 2024 3.45% 266,945 14,500 281,445 282,725 2025 3.50% 282,725 4,948 287,673 - $ 3,516,310 $ 1,224,226 $ 4,740,536 372 BAYTOWN MUNICIPAL DEVELOPMENT DISTRICT DETAIL DEBT AMORTIZATION SCHEDULES Certificate of Obligation - (MDD portion-60%) Interest Principal $ 3,925,511 Series 2006A Date of Issue - February 9, 2006 Rate Tenn - 20 Years Fiscal Interest Principal Total Total Debt Balance of Year Rate Due 2101 Interest for Fiscal Yr Principal 2007 5.875% $ 51,603 $ 212,562 $ 264,164 $ 3,873,908 2008 5.875% 111,353 144,811 256,164 3,762,555 2009 5.875% 116,785 138,109 254,894 3,645,770 2010 5.875% 122,217 131,089 253,306 3,523,553 2011 5.875% 127,649 123,749 251,398 3,395,904 2012 5.875% 133,081 116,090 249,171 3,262,823 2013 4.375% 139,871 109,121 248,991 3,122,953 2014 3.875% 145,302 103,246 248,548 2,977,650 2015 3.875% 152,092 97,484 249,576 2,825,558 2016 4.000% 160,240 91,332 251,572 2,665,318 2017 4.000% 167,030 84,787 251,817 2,498,288 2018 4.100% 175,178 77,855 253,033 2,323,110 2019 4.125% 183,325 70,483 253,809 2,139,785 2020 4.200% 191,473 62,681 254,154 1,948,312 2021 4.250% 199,621 54,418 254,039 1,748,691 2022 4.300% 209,127 45,680 254,807 1,539,564 2023 4.350% 218,633 36,428 255,061 1,320,931 2024 4.400% 228,138 26,654 254,793 1,092,793 2025 4.400% 239,002 16,377 255,379 853,791 2026 4.450% 249,866 5,560 255,425 603,925 $ 3,321,586 $ 1,748,516 $ 5,070,102 Certificate of Obligation - TWDB (MDD portion -60 %) Issue 2 of 2 _ $ 10,370,133 Series 20068 Date of Issue - May 1, 2006 Term - 20 Years Fiscal Interest Principal Total Total Debt Balance of Year Rate Due 2101 Interest for Fiscal Yr Principal 2007 5.500% $ 313,210 $ 405,618 $ 718,828 $ 10,056,923 2008 5.500% 394,802 326,865 721,667 9.662,121 2011 5.500% 429,018 292,532 721,550 2012 5.500% 442,178 279,896 722,074 2013 5.500% 455,338 266,430 721,768 2014 5.500% 468,498 252,224 720,722 2015 5.500% 484,290 237,214 721,504 2016 5.500% 500,083 221,339 721,422 2017 5.500% 515,875 204,700 720,575 2018 5.500% 534,299 187,239 721,538 2019 5.500% 552,723 168,894 721,617 2020 5.500% 571,147 149,645 720,792 2021 5.500% 592,203 129,429 721,632 2022 5.500% 613,259 108,334 721,593 2023 5.500% 634,315 86,184 720,499 2024 5.500% 658,003 62,922 720,925 2025 5.500% 681,691 38,637 720,328 2026 5.500% 708,013 13,098 721,111 $ 10,370,133 $ 4,051,531 $ 14,421,664 8,840,933 8,411,915 7,969,737 7,514,399 7,045,901 6,561,611 6,061,528 5,545,653 5,011,354 4,458,631 3,887,484 3,295,281 2,682,022 2,047,707 1,389,704 708,013 373 BAYTOWN MUNICIPAL DEVELOPMENT DISTRICT DETAIL DEBT AMORTIZATION SCHEDULES Fiscal Interest Principal Total Total Debt Balance of Year Rate Due 211 Interest for Fiscal Yr Principal 2008 5.875% $ 55,385 $ 300,653 $ 356,038 $ 4,444,615 2009 5.875% 155,769 198,911 354,680 4,288,846 2010 5.875% 162,692 189,357 352,049 4,126,154 2011 5.875% 169,615 179,388 349,003 3,956,539 2012 5.875% 176,538 169,003 345,541 3,780,001 2013 5.875% 183,462 158,203 341,665 3,596,539 2014 4.375% 192,115 148,137 340,252 3,404,424 2015 3.875% 199,038 139,593 338,631 3,205,386 2016 3.875% 209,423 131,424 340,847 2,995,963 2017 4.000% 218,077 122,874 340,951 2,777,886 2018 4.000% 228,462 113,943 342,405 2,549,424 2019 4.100% 237,115 104,483 341,598 2,312,309 2020 4.125% 247,500 94,488 341,988 2,064,809 2021 4.200% 257,885 83,903 341,788 1,806,924 2022 4.250% 268,270 72,723 340,993 1,538,654 2023 4.300% 280,385 61,064 341,449 1,258,269 2024 4.350% 292,500 48,890 341,390 965,769 2025 4.400% 306,346 35,973 342,319 659,423 2026 4.400% 321,923 22,230 344,153 337,500 2027 4.450% 337,500 7,594 345,094 - 4,500,000 2,382,832 6,882,832 Year Rate Due 211 Interest for Fiscal Yr Principal zuut3 $ 262,640 $ 262,640 $ 13,860,814 2009 4.000% 413,475 561,311 974,786 13,447,339 2010 4.000% 434,619 544,349 978,968 13,012,720 2011 3.500% 458,112 527,640 985,752 12,554,608 2012 3.500% 479,255 511,236 990,491 12,075,353 2013 4.000% 505,097 492,747 997,844 11,570,256 2014 4.000% 530,940 472,026 1,002,966 11,039,316 2015 4.000% 559,131 450,225 1,009,356 10,480,185 2016 4.000% 587,323 427,296 1,014,619 9,892,862 2017 4.000% 617,863 403,192 1,021,055 9,274,999 2018 4.000% 648,404 377,867 1,026,271 8,626,595 2019 4.000% 681,294 351,273 1,032,567 7,945,301 2020 4.000% 716,534 323,316 1,039,850 7,228,767 2021 4.000% 754,122 293,903 1,048,025 6,474,645 2022 4.000% 791,711 262,987 1,054,698 5,682,934 2023 4.125% 831,649 230,000 1,061,649 4,851,285 2024 4.250% 876,285 194,226 1,070,511 3,975,000 2025 4.250% 920,922 156,035 1,076,957 3,054,078 2026 4.400% 967,908 115,172 1,083,080 2,086,170 2027 4.500% 1,017,243 70,990 1,088,233 1,068,927 2028 4.500% 1,068,927 24,051 19,820,319 - $ 13,860,814 $ 7,052,483 $ 39,640,638 374 BAYTOWN MUNICIPAL DEVELOPMENT DISTRICT DETAIL DEBT AMORTIZATION SCHEDULES Texas State Infrastructure Bank Loan $ 11000,000 Series 2008 Date of Issue - September 13, 2007 Term - 8 Years Fiscal Interest Principal Total Total Debt Balance of Year Rate Due 211 Interest for Fiscal Yr Principal 2008 4.07% $ 108,257 $ 40,700 $ 148,957 891,743 2009 4.07% 112,664 36,294 148,957 779,079 2010 4.07% 117,249 31,709 148,957 661,830 2011 4.07% 122,021 26,936 148,957 539,809 2012 4.07% 126,987 21,970 148,957 412,822 2013 4.07% 132,156 16,802 148,957 280,666 2014 4.07% 137,534 11,423 148,957 143,132 2015 4.07% 143,132 5,825 148,957 - $ 1,000,000 $ 191,660 $ 1,191,659 375 MUNICIPAL DEVELOPMENT DISTRICT FUND SALES TAX REVENUE PROJECTIONS Muncipal DeyeTo`ment District Se es axe 0.00 % FY FY FY FY FY FY FY FY 2002 2003 2004 2005 2006 2007 2008 2009 October /December $ 188,853 $ 202,298 $ 208,600 $ 224,560 $ 282,567 $ 267,880 $ 340,293 $ 340,293 November /January 193,123 211,381 192,895 241,047 279,426 303,819 322,248 322,248 December/February 424,780 376,161 370,820 402,610 459,781 446,429 479,044 479,044 January/March 203,666 212,210 211,146 231,984 258,739 327,666 303,426 303,426 February/April 208,169 203,529 217,560 251,181 259,012 281,526 320,213 320,213 March/May 318,069 311,226 371,254 365,065 379,840 409,201 423,597 423,597 April /June 230,143 215,378 233,463 269,885 289,415 308,968 340,507 340,507 May /July 222,725 224,239 222,895 237,527 207,739 351,186 347,815 347,815 June /August 306,908 324,547 452,392 336,882 356,427 429,261 400,000 400,000 July /September 211,281 234,200 237,893 249,426 265,813 327,543 300,000 300,000 August/October 216,758 213,302 231,428 239,975 281,266 311,079 300,000 300,000 September /Novembi 270,102 287,166 316,111 319,899 357,317 434,332 400,000 400,000 $ 2,994,577 $ 3,015,637 $ 3,266,457 $ 3,370,041 $ 3,677,342 $ 4,198,890 $ 4,277,140 $ 4,277,100 Incr (Decr) over prior yr 3.17% 9.12% 14.18% 1.86% 0.00 % 376 RESOLUTION NCO. 112 .t It>:SGI.t' [ "101ti GI 'I'I ff: BOARD OF DIRF C'I'ORS OF "fill: B3AYT(�WN MUNICIPAL DIM- 1, t1)NIl:i' T DISTRICT ADOPTING A BUDGET FOR THE ENSUING FISCAL YEAR, BEGINNING OCTOBER 1. 2008, AND 1-NDING SEPTLItitBL-11 30, 2001), AND PROVI111'NG FOR Tl H-- E FFEC TIV17 DATI. THEREOR * * * * ** ** ** *•P* * * * * **p* * * * * * * * * ** *V ** * **� +�4.r, � ** IIV IT RESOLVED BY THE BOARD OF I]IRITTORS DV THE BAY'I'()VI N 11+fUNICIIIAI. DE VELOPIVIEN'r DISTRICT: Section I: That the budget estimwe cif' the I.OVIueS 01' the Bayt«Nvll MULlicillatl Development I)isiriet alttd the expenses ell Conducting (Ile afflallt'S tllereof inr file ensiling fiscal year. beginning October 1. 2009, and ending Sclitember 30. 2009. as finally submitted to tile. Board cif' Directors by the General Manager of Said Dkirict be. and file same is in all ihin+gs. adopted and approved as the budget CStlfllalfe cat' all the current expenses as well as tile: fixed charges aC:aunsf said District fir the fiscal year beginning October 1.2008. and ending Septembe ?r 30. 2009. A edify of the budget is attached hereto as Exhibit "A** and incorporated herein I'm- all intents and purposes. Section 2: This resolution shall take effect immediately from and after its passage by the Board or Director% of the Baytown Municipal DeN 4lopmelit District. INTROIRWHI), READ. and NASSI D by the aff imiativc; kite of the Board or Directors cif" the Baytown Municipal Development District this the 7`' elan• q�\ugust. 2008. .•1i1L: il i KAY-1-l.-i. DARNI:I.I.. Issistalnt APPROVED AS TO I "ORNI: #r %d, �1 4 Fy 'ej e v ACID RAMIR --7., SR. ' lneral Counsel II:N If. DONCARLOS, 377 378 BAYTOWN REINVESTMENT ZONE NUMBER ONE BUDGET SUMMARY Fiscal Year 2008 -09 Baytown Reinvestment Zone Number One (Zone) was established by City Council in ordinance number 9197 on August 9, 2001. The Zone was enlarged by City Council in ordinance number 9271 on November 20, 2001. The Zone was enlarged by City Council in ordinance number 9968 on December 9, 2004 to facilitate the city's mobility plan and to provide for in -fill commercial development. Pursuant to Chapter 311 of the Texas Tax Code, the City of Baytown may designate a contiguous geographic area within the City as a reinvestment zone if the area satisfies the requirements of certain sections of Chapter 311 of the Texas Tax Code. The Zone financing plan outlines the proposed use of ad valorem taxes for improvements in the reinvestment zone. The proposed improvements in the Zone are expected to significantly enhance the value of all the taxable real property in the zone and will be of general benefit to the City. The Board of Directors for the Zone consists of nine members of whom the City appoints six, and three members include representatives from Harris County, Goose Creek Consolidated Independent School District and Lee College respectively. The expiration date of the Zone is December 31, 2030, or an earlier time designated by subsequent ordinance. Property taxes levied by taxing units participating in the Zone on captured appraised value above the base value are deposited into the tax increment fund. The base value is the value of all real property taxable by the taxing units participating in the Zone as of January 1, 2001. As a result of the latest Zone enlargement, 2004 was established as the base year for that area. Hams County voted to participate in the Zone by agreement and established 2005 as the base year and established 2007 for the collection of tax increment revenue. 2009 Estimated Funding Sources and Uses — Based on the most recent tax roll received from the Harris County Appraisal District, $55,094,802 is the estimated amount of tax increment in the Zone for the 2008 tax year. The estimated 2008 value for the reinvestment zone totals $105,521,222. Based on this incremental growth and a 95% collection rate, the City tax incremental contribution to the fund will be $386,307. Harris County participation is restricted to 75% of their base tax rate and the resulting increment is restricted to funding for a County- approved project (John Martin Road). Once the cost of this project is funded (reimbursed), County participation will end. The County incremental contribution, assuming a 95% collection rate, is estimated to be $84,967. This increment will be set -aside in a project - specific fund to retire the associated costs. In addition to the tax incremental revenues, it is anticipated that developer contributions will total $250,000 for investments associated with other developments. Estimated payments to the City of Baytown from the Zone will total $100,915 which includes a reimbursement of $19,315 that equals 5% of the increment revenues captured by the City for Zone administration and project management and an $81,600 reimbursement for costs associated with the provision of basic services in the residential area of the TIRZ. Following are the increment values by development project: Project Base Value 2008 Estimated Value Increment Legna $ 1,667,180 $ 22,506,481 $30,703,557 Mall $37,242,580 $ 47,284,308 $ 4,758,420 Eastpoint Sec. 2 $11,097,955 $ 19,378,258 $ 8,280,303 Eastpoint Sec. 3 $ 410,995 $ 10,970,745 $10,559,750 Total $50,418,710 $104,720,740 $54,302,030 04 Annexed Area $ 7,710 $ 800,482 $ 792,772 Total $50,426,420 $105,521,222 $55,094,802 County Original $74,414,142 $104,720,740 $30,306,598 County 04 Annexed $ 795,755 $ 880.530 $ 84,775 Total $75,209,897 $105,601,270 $30,391,373 379 Estimated Project Costs The estimated project costs for the Zone outlined in the Restated and Amended Project and Reinvestment Zone Financing Plan approved by Ordinance 10,923 on July 24, 2008 total $33,192,878. It is expected that developers will advance funds for the public infrastructure improvements and will be reimbursed as provided in separate agreements and other documentation between the developers, the county and the Zone. This year's developer contribution is estimated to be $250,000 for infrastructure associated with the residential development. The John Martin project continues in its development. The budget may need to be amended at a later date if expenditures associated with the project are initiated in this fiscal year. 380 BAYTOWN REINVESTMENT ZONE #1 FUND 216 BUDGET SUMMARY BY FUND Actual Adopted Estimated Adopted 2006.07 2007.08 2007 -08 2008 -09 iources of Funding TIRZ Increment $ 174,878 $ 316,373 $ 386,611 $ 471,274 Investment Interest 5,971 7,000 4,200 7,000 Developer contribution 462,385 600,000 514,810 250,000 Total Sources $ 643,234 $ 923,373 $ 905,621 $ 728,274 Uses of Funding Zone Adm. & Project Mgmt. $ 27,941 $ 30,600 $ 34,581 $ 36,000 Legal Services 14,139 12,000 12,862 13,000 Capital Improvements 462,385 600,000 514,810 250,000 Debt Service - - - 231,133 City Services 60,000 80,925 93,890 100,915 Total Uses $ 564,465 $ 723,525 $ 656,143 $ 631,048 Excess (Deficit) Sources Over Uses $ 78,769 $ 199,848 $ 249,478 $ 97,226 Working Capital - Beginning Working Capital - Ending 145,208 244,194 223,977 473,455 $ 223,977 $ 444,042 $ 473,455 $ 570,680 * TIRZ Budget approved by the Board of Directors of the Baytown Redevelopment Authority on September 9, 2008. City Historical Tax Increment Schedule Historical nnexe Area ax Schedule Increment Cumulative faxable Annual Cumulative Increment Value Taxable Annual Value Increment $ 22,981,553 2007 $ 800,482 Value Increment 2001 Base Year $ 50,418,710 $ - 2002 $ 49,297,930 $ (1,120,780) 2003 $ 59,132,610 $ 8,713,900 2004 $ 72,826,380 $ 22,407,670 2004 Base Year $ 7,710 2005 $ 73,177,660 $ 22,758,950 2005 $ 7,710 $ 2006 $ 80,034,473 $ 29,615,763 2006 $ 785,707 $ 777,997 2007 $ 98,871,007 $ 48,452,297 2007 $ 800,482 $ 792,772 Estimated 2008 $104,720,740 $ 54,302,030 lEstimatcd 2008 $880,530.20 $ 872,820 County Historical Tax Increment Schedule Historical Annexed Area Tax Increment Schedule Taxable Cumulative Taxable Annual Value Increment Value Increment 2005 Base Year $ 74,414,142 2005 Base Year $ 795,755 2007 $ 97,395,695 $ 22,981,553 2007 $ 800,482 $ 4,727 Estimated 2008 $104,720,740 $ 30,306,598 lEstimated 2008 $880,530.20 $ 84,775 381 382 BA,� CITY OF BAYTOWN CAPITAL IMPROVEMENT PROGRAM The Capital Improvement Program (GIP) Budget is the City's plan for the acquisition and construction of municipal public improvements. Projects included in the CIP program are usually expensive, non- recurring projects, which have a useful life spanning more than one year. Project schedules and information presented in the City's annual budget represent the CIP projects approved for current year funding. Capital Planning The Capital Planning process is an ongoing assessment of the needs of the community. The City has developed a comprehensive plan that pro,6des the roadmap for new :development and expansion. The departments submit capital project proposals that include both the cost of construction and recurring operational impact of the project to the operating budget. The projects are prioritized and rank -ed according to established criteria weighing such factors as public safety and welfare, regulatory compliance and community needs and support. The CIP program is designed to maintain the City's infrastructure in accordance with the Texas Commission on Environmental Quality (TCEQ) guidelines and the City's objective to maintain infrastructure to a high standard. The public improvement projects will normally have a construction cycle or period from twelve to thirty -six months. Therefore, any impact to the operating budgets may not occur until the period(s) following the period in which construction was started. Capital Funding Funding for the current CIP program is provided primarily from three sources: 1) issuance of General Obligation (GO) bonds, supported or repaid by ad valorem property taxes, 2) issuance of Revenue bonds or Certificates of Obligation (CO), supported or repaid by water and wastewater utility revenue, and 3) sales tax revenue from the Municipal Development District (MDD). Secondarily, projects may be funded from other funds, intergovernmental revenues, developer contributions and interest income. BUDGET OVERVIEW The 2005 -09 CIP project summary and attached narratives are provided for your information. These projects are part of the overall comprehensive CIP program, which includes utility system projects and other general public improvements projects. The 2008 -09 projects in the utility CIP program will be financed through Certificates of Obligation. Projects funded either entirely or partially by the Municipal Development District (MDD) have been submitted to the MDD beard for review and approval. General +Capitallyppraventent Program In the Fiscal year 2005 -05, the City sold the last remaining general obligation bonds authorized by the bond election held in 2001. Through restructuring of outstanding bonds and using staff to design 383 projects, significant savings were realized and improvements were made to our infrastructure with no increase in the tax rate. For capital funding needs, before any general obligation bonds can be sold they must first be authorized by voters. Generally, a process is followed by which the City Council appoints a Steering Committee that decides how much additional general obligation debt can be issued based on factors such as projected revenue increases or decreases, anticipated increases or decreases in property values, and the impact of future bond sales on the property tax rate. After the committee decides the amount of debt that could be issued, a process determining which projects to put before the voters is undertaken. This process usually involves input from City staff and the public about needed projects and cost estimates are developed for each project. Once the projects and their costs are determined, the City Council calls for the bond election and the voters determine which propositions are approved. After election, the City is authorized to sell the bonds (usually over a period of years) for the propositions approved by the voters. In the November 2007 bond election, a bond program totaling $79,975,000 was approved. The tax rate impact for 2008 -09 to fund the debt service was $0.05 which was less than the $0.064 expected. Future increases are anticipated; however, it may be mitigated by the increases in assessed values. The following is a description of all General CIP projects and their costs and/or budgets in the six year 2007 bond program General Capital Improvement Proiects Summaries Streets & Sidewalks Improvements 1. Street Improvements The continuation of our annual street rehabilitation program and a physical condition survey of all City streets will be conducted. The survey will determine the streets with the worst physical condition. The survey will assist in determining the next streets to be rehabilitated. $30,000,000 2. Matching Funds for Harris County and Texas Department of Transportation (TxDOT) Projects Matching finds for Harris County and TxDOT street and highway projects. $6,000,000 3. Sidewalks Near Parks and Schools Construct sidewalks near parks and schools. $500,000 Total Streets & Sidewalks Improvements $36,500,000 Drainage Improvements 1. Construction of Drainage Improvements Install drainage piping to alleviate street flooding and improve drainage conditions. $2,000,000 Total Drainage Improvements 2 0$ . 00,000 Public Safety Improvements 1. Northeast Fire Station #6 Construction of a Fire Station in the northeast area of the city. $3,006,600 2. Radio System Upgrade Upgrade to a digital radio system for police, fire and other emergency services. $4,250,000 384 3. Replacement or Expansion of EMS Station on South Main Replace or expand the EMS Station on South Main. $980,000 4. 911 Center and Fiber Upgrades Construction of a 911 Center and expansion of the fiber optic network. $9,500,000 5. North Central Fire Station Construction of a Fire Station in the north central area of the city. $4,030,400 6. Public Safety Building Improvements Improvements to public safety buildings in the city. $600,000 7. Siren Replacement and Additions Replace warning sirens and add additional six sirens sites along the interstate 10 corridor. $418,000 Total Public Safety Improvements $22,785,000 Parks, Recreation and Beautification Improvements 1. Aquatics Master Plans Phases 1 & 2 The Aquatic Needs Analysis has been completed and a Master Plan has been produced to further define the development in this recreational area. The final report provided information on utilization, feasibility of construction, and project cost estimates for aquatic facilities. The 2007 -08 budget funded the Engineering and Design. Construction is expected to begin in early 2009 on a multi- million dollar aquatics facility funded with $4 million authorized in the November 2007 bond election and the anticipated issuance of $6 million in Certificates of Obligation in early 2009. MDD will fund the debt service on the $6 million in CO's. Phase 1 includes the replacement of the NC Foote Pool and construction of a new sprayground park at McElroy Park. These two projects will begin planning and engineering in the Fall of 2009. Phase 2 includes splash pads at several small parks and a new sprayground at the proposed Pinehurst Park. $9,300,000 2. Park Land North of Hwy. I -10 Purchase of land north of Hwy. I -10 for future park site. $525,000 3. Beautification Visual improvements to the gateways of the city and medians including Alexander Drive, Baker Road and Rollingbrook Drive. $1,005,000 Total Parks, Recreation and Beautification Improvements $10,830,000 Other Improvements 1. East Baker Road Extension Extending Baker Road and related utility, sidewalks and drainage improvements. $7,100,000 Total Other Improvements $7,100,000 385 Bond Issuance Costs $760,000 Total General Capital Improvement Projects $79.975.000 Utility Capital Improvement Program The City of Baytown is the sole supplier of water and wastewater services in the City limits of the City of Baytown. The City accounts for all revenues and expenses of water and wastewater operations through a utility enterprise fund. This is classified as a proprietary fund, similar to the operation of a business. Revenues in the fund are generated by "user rates," not property or sales taxes. This is separate and distinct from the General Fund of the City. The City also provides water and wastewater services in some areas of the City's extraterritorial jurisdiction (ETJ). Typically, but not exclusively, provision of utility services outside the city is pursuant to a contract with a municipal utility district. In 2003, the City Council adopted a policy defining its role in providing utility services outside the city limits. Due primarily to wastewater capacity concerns, this policy significantly limits any provision of utility services outside the City. In 2005, the City Council amended the policy which allows utility services to be provided to public educational institutions outside the City limits. The Utility Bond Program. During the budget process, the staff reviewed the current and future utility capital improvements and included additional items in the CIP. The total Utility CIP is $177,804,906. As an enterprise fund which operates on rates and fees charged to customers, water and sewer rates will be increased to fund these much needed capital improvements. The Utility CIP program includes improvements in both the water system and the wastewater system, again with emphasis on the wastewater system. Also, the wastewater collection system will emphasize major trunk mains as opposed to mains within subdivisions in the current program. The following is a description of all Utility CIP projects and their costs and/or budgets in the 12 -year program: Utility Capital Improvement Proiects Project Summaries Rehabilitation Projects Miscellaneous Rehabilitation and Emergencies Provides funding for one million dollars per year for ten years for rehabilitation and emergency repairs throughout the city. $12,000,000 2. Lakewood Sewer Rehabilitation Removal of existing 6, 8 & 10 -inch concrete clay sewer and sliplined pipe. Replace with larger diameter pipe. $3,865,000 3. Pruett Addition Sewer Rehabilitation Removal of existing 6, 8 & 10 -inch concrete clay sewer and sliplined pipe. Replace with larger diameter pipe. $1,000,000 4. West Main and James Street Elevated Storage Tank Rehabilitation The West Main and James Street elevated storage tank is in need of painting and repairs. This is needed to comply with TCEQ Rules and Regulations and also to maintain the "Superior Water" status. $537,500 5. Park Street Elevated Storage Tank Rehabilitation The Park Street elevated storage tank is in need of painting and repairs. This is needed to comply 386 With TCEQ Rules and Regulations; and, also to maintain the "Superior Water" status. $500,000 6. Craig wont Subdivision Rehabilitation This subdivision receives interrupted sewer service every time there is a heavy rainfall event. The system was slip -lined a few years ago, but did not alleviate this problem. This project would rehabilitate 20,000 linear foot of sewer line. $965,271 7. West Baytown Sewer Rehabilitation Replace 8,500 -feet of 6, 8 & 10 -inch concrete and 5 -inch liner. This has had numerous point repairs and interrupted service. $7,570,000 8. Pinehurst I Subdivision Rehabilitation Replace deteriorated sanitary sewer pipe in the Pinehurst I Subdivision to correct sewer inflow and infiltration that causes bypass and backup into homes during rain events. $447,254 9. Graywood Subdivision Replace 12,800 -feet of 5 -inch liner & 6 -inch concrete pipe to 8 -inch PVC. Install manholes at clean - outs. $542,442 10. East District Waste Water Treatment Plant Rehabilitation Replace old aeration piping and drops, clarifier mechanism, airlift pump and piping, weirs and baffles, lift station pumps, sluice gates and electrical equipment. Demolish old digester, centrifuge building and lift station structure. This is the original area of the plant built in fiscal year 1975 -76. $1,967,765 11. Central District Wastewater Treatment Plant Rehabilitation Install bypass piping on influent head -works to prevent overflows during bar screen breakdowns; replace the 14- year -old mechanical bar screen and serpentex conveyor; replace administration building containing asbestos flooring; and replace lift station motor control cabinet. $6,044,093 12. Texas Avenue Station Rehabilitation Replace pumps, piping, valves, ventilation and electrical equipment that are 25 years old. The deterioration of this equipment is allowing for the potential of a major disruption of sewage flow to the Central District Wastewater Treatment Plant. $1,128,915 13. Big Missouri Lift Station & Force Main Upgrade Upsize wet well, force main and pumps to eliminate overflow conditions on Huggins Street during rainfall events. $1,550,144 14. Central Heiahts/Goose Creek Sewer Crossing Replace 6 -inch liner and 8 -inch concrete with 8 -inch PVC (7,800'). This has had numerous point repairs and interrupted service. $800,000 15. Chaparral Subdivision Rehabilitation Replace 3,700 linear feet of 8 -inch concrete to prevent sewer bypassing into storm sewer. $1,015,345 16. School Courts Sewer Rehab 5,000 feet of deteriorated 6 -inch and 8 -inch concrete pipe. $195,979 17. Eva Maude Sewer Rehab approximately 24,000 feet of 8 -inch concrete sewer pipe. $588,477 18. Kinasbend Sewer Rehab approximately 11,300 feet of concrete sewer pipe. $746,595 387 19. Roseland Sewer Rehab approximately 20,000 feet of concrete sewer pipe. $700,000 20. Woodlawn Sewer Rehab approximately 33,000 feet of concrete sewer pipe. $1,169,000 21. Steinman Sewer Rehab approximately 9,000 feet of concrete sewer pipe. $1,625,000 22. West District Plant Expansion Expand the plant capacity in order to treat an additional four million gallons per day of sewage and provide additional capacity to allow new development in the service area. $29,600,000 23. Goose Creek Lift Station Preliminary engineering for this project will verify and confirm influent line flows and capacity of the lift station. $678,943 24. West District Headworks Preliminary engineering for this project will verify and confirm influent line flows and capacity of the lift station. $662,308 25. Grand Parkway Utility Relocation Relocation of an existing 16" water line and a 4" sanitary sewer force main to facilitate the construction of State Highway 99 at the intersection of F.M. 1405 and Spur 55 in Chambers County. $170,113 26. Craigmont Lift Station The scope of work for this project will include the design of all required structural, mechanical and electrical systems for the Craigmont Lift Station Rehabilitation Project. $198,998 27. Country Club Lift Station Replace existing pumps, piping and electrical controls. This will increase capacity to handle current demands of the service area. $133,500 28. Woodlawn Lift Station Replace existing pumps, piping and electrical controls. $676,500 29. Raccoon Drive Utility Relocation of water mains, installation of a new gravity sewer system, and the elimination of the Timber Ridge lift station. $350,000 30. Gulf Coast Lift Station Replace the existing lift station. $2,500,000 31. Goose Creek Trunk Line Replace approximately 18,300 feet of 18 ", 21 ", 24", 27', 30" and 36" by the pipe bursting method. The pipe is concrete and is severely deteriorated and is a major source of inflow and infiltration. $4,000,000 32. Steinman Lift Station & Force Main Rebuild the lift station to increase capacity, eliminate the bypass, and install a new force main. $6,200,000 33. Raccoon Lift Station Install new pumps and rehabilitation of existing wet well. $2,843,350 388 34. Garth Road Lift Station Install new pumps, piping, control panel, and rehabilitation of existing wet well. $750,000 35. West Main Lift Station Install new piping, control panel, rehab existing wet well, and move pumps to ground level. $1,000,000 36. Cedar Bavou Lynchburg Lift Station Install new pumps, piping, control panel, and rehabilitation of existing wet well. $769,847 37. Slapout Gully Lift Station Install new pumps, rehab existing wet well, and move pumps to ground level. $150,000 38. Hugh Wood Lift Station Increase wet well to accommodate a two -pump system. $150,000 39. Collection System Rehabilitation Replace 163,000 feet of 8" through 18" pipe by the pipe bursting method. It will also include the rehabilitation and/or replacement of lift stations in various subdivisions. $21,200,000 40. Funds Not Appropriated Current funds not budgeted for a specific project or projects. Funds will be used for future emergency small dollar utility projects. $45,476 41. Cedar Bavou Lift Station Investigative Study The study will investigate and determine the best solution to increase the pumping capacity of the lift station. $100,000 42. Central Heights Subdivision Rehabilitation The rehabilitation will replace the existing 6 -inch and 8 -inch sanitary sewer mains. $1,000,000 43. Pinehurst Sanitary & Storm Sewer Rehabilitation The rehabilitation will replace the existing 6, 8 and 10 -inch sanitary sewer mains and along with the storm sewer piping. $7,000,000 44. Water System Rehabilitation The replacement of existing cast iron, galvanized and asbestos cement pipes. $4,000,000 Total Rehabilitation Projects $129,137,815 System Improvement Projects 1. Needlepoint Elevated Storage Tank - I MG An elevated storage tank is needed in the area of I -10 and North Main. There is no elevated storage tank on the north side of town to supply emergency water in case of fire and to supply water at a constant pressure. $2,030,000 2. Goose Creek Loop Water Lines for Reliability The existing 16 -inch waterline along the Hwy 146 feeder road just west of Garth needs to be extended under Goose Creek and tied into Garth Road. This needs to be replaced and reconnected across Goose Creek. The 6 -inch waterline on Del Oro and the 6 -inch water line on Cedar Bayou Lynchburg road are dead ends. This needs to be looped in order to help with the volume of water to this area and increases equalize pressure. $325,539 389 3. Remote Meter Reading System Implement automated meter reading system by replacing or converting existing meters with radio frequency transmitter enabled meters. $5,100,000 4. Water Tower North of I -10 It needs to supply the adequate capacity and meet TCEQ regulations based on the increase in the number of connections due to growth. Also will supply emergency water for fire protection and supply water at a constant pressure on the north side of town. $2,400,000 5. Baker Road Water Tower Rehabilitation of new interior and exterior coating and minor corrosion repairs. $500,000 6. Park Street Water Well Replacement of the water well and casing. $200,000 7. Bayway Water Tower Rehabilitation of new interior and exterior coating and minor corrosion repairs. $500,000 8. Bayland Island Utility Improvements Utility improvements for future development at Bayland Island. $500,000 Total System Improvements Projects New Development/Other $11,555.539 1. Tri- Cities Beach Road/Bay Oaks Harbor Water Line Extension The 12 -inch waterline on Tri- Cities Beach Road needs to be extended from the first entrance of Bay Oaks Harbor to the second entrance of Bay Oaks Harbor to facilitate looping the waterlines in the subdivision. $150,000 2. Northeast Wastewater Treatment Plant (60% MDD. 40% W&S) Allow for growth and development in the northeast part of town and relieve excessive flows at the East plant. $28,514,552 3. BAWA Waterline Extensions The City will add extensions from the new BAWA water supply line on Garth and North Main. Funding to cover the City's portion of the BAWA proposed project. The City's annual payment will be approximately $68,000. $1,000,000 4. North Main/Wallisville Water & Sewer This project will extend water and wastewater service along North Main Street from just north of Cedar Bayou Lynchburg Road to Wal isville Road, effectively opening up this area for future development. As property owners connect to this line, they would be required to request voluntary annexation as a condition for tying on to this service. The initial user of this new service, an impetus for additional development in this area, is the new GCCISD Memorial High School at Wallisville and N. Main. This project is under design and the final design of the northern section is dependant on the coordination with Harris County on the North Main expansion and cooperation of the adjacent MUD. The City has issued the Series 2007 Certificates of Obligation to finance the total cost of the project which is estimated at $4,500,000. MDD will provide 100 % funding for the 20 year debt service. $4,500,000 390 5. Utility Building Offices To design and rebuild a new Utility Billing Office to allow for more space for staff. $1,000,000 Total New Development/Other Bond Issuance Costs $35,164,552 $1,947,000 Total Utility Capital Improvement Projects (Proprietary Fund) $177.804,90 The Expanded 12 -Year Utility Capital Improvement Program provides for the issuance of various instruments debt in the following years and amounts: Fiscal Year Amount 2001 -02 $ 5,415,000 2002 -03 5,830,000 2003 -04 11,980,000 2004 -05 13,370,000 2005 -06 31,930,000 2006 -07 13,000,000 2007 -08 29,500,000 2008 -09 15,100,000 2009 -10 14,800,000 2010 -11 10,100,000 2011 -12 10,100,000 2012 -13 10,100,000 Total $171,225,000 The total program is $177,804,906 and includes $6,579,906 which is funded by sources other than those cited above. The water and sewer rate increases for fiscal year 2008 -09 are as follows: The rate structure includes the fast 2,000 gallons in the "readiness to serve" charge for both water and sewer, with a 12,000 - gallon cap on residential sewer. A rate increase of 6.0% was projected for 2008 -09 391 2008 -09 Adopted Current Increase Adopted Percent Services Rates Amount Rates Increase Inside City Water Base Rate (incl. 2,000 gallons) $10.86 $1.63 $12.49 15% Water consumption rate/1,000 gallons $ 4.12 $0.62 $ 4.74 15% Sewer Base Rate (incl. 2,000 gallons) $10.86 $1.63 $12.49 15% Sewer consumption rate/1,000 gallons S3.92 $0.59 $ 4.51 15% Outside City Water Base Rate (incl. 2,000 gallons) $21.72 $3.26 $24.98 15% Water consumption rate/1,000 gallons $ 6.18 $0.93 $ 7.11 15% Sewer Base Rate (incl. 2,000 gallons) $21.72 $3.26 $24.98 15% Sewer consumption rate/1,000 gallons $ 5.88 $0.88 $ 6.76 15% Volume User ater consumption rate/1,000 gallons $ 2.70 $0.41 $ 3.11 15% The rate structure includes the fast 2,000 gallons in the "readiness to serve" charge for both water and sewer, with a 12,000 - gallon cap on residential sewer. A rate increase of 6.0% was projected for 2008 -09 391 in the rate study completed and reviewed with Council in 2003. After the revenues and expenditures were calculated, staff's analysis determined that a 15.0% rate increase was required. The amount of the rate increases for future years was contingent on the following key planning assumptions: • Growth in the water and wastewater customer accounts of 1.25% per year. • Inflation factors as follows: 0 15% Health & Insurance 0 2% Salary Savings 0 10% Electric Service 0 5% Machinery, Equipment and Motor Vehicles 0 3% Salaries 0 3% Other Operations 0 1 % Transfers • New and/or expanded programs. • Water supply costs. The BAWA rate per thousand is to increase by $0.09 in Fiscal Year 2008 -09. The City of Houston increased BAWA's raw water rates by 3.5% in June of 2004, 3.5% in 2005, 3.6% on April 1, 2006, 2.8% on April 1, 2007 and 1.8% on April 1, 2008. A 1.8% rate increase is anticipated again in April, 2009. • Planned Debt Issues. Any changes to the Utility Capital Improvement Program will impact future rates projected. The CIP budget is adopted annually. The years after 2008 -09 are shown for information only. Project budgets continue from year to year until the project is either completed or cancelled. Projects funded by sources other than General Obligation or Certificates of Obligation debt appear in other sections of the budget. $35,000,000 $30,000,000 $25,000,000 $20,000,000 $15,000,000 $10,000,000 $5,000,000 392 Utility Capital Improvements Program — — — — — — — — — — — — - : %::.:::::IF — — — — — — — — _ _ _ _ _ — — — — — — — — _ _ _ _ _ — — — — — — — — — _ _ _ _ _ _ — — — — — — — — — — — — — — — yK:. :�:: ?.:dF — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — 2005 -06 2006-07 2007 -08 2008-09 2009 -10 2010 -11 2011 -12 2012 -13 Adopted Adopted Adopted Adopted Projected Projected Projected Projected Private Sewer Lines The City is experiencing Inflow and Infiltration (I &I) into its wastewater collection system from groundwater which causes the collection system and ultimately, treatment facilities, to exceed the capacity designed specifically for conveyance and treatment of wastewater. TCEQ has issued Notices of Violation for unauthorized discharges from the sanitary sewer collection system as a result of I &I into the system and mandated corrections to the problem. I &I problems result from defects in both public and private systems. The expanded 12 -year utility CIP program now totals $177,804,906. The vast majority of this amount relates to public wastewater improvements. The City's Capital Improvements Program identifies needed public system improvements but does not address private service lines. Homeowners are contributing significantly to I &I problems by not replacing broken or defective private sewer laterals between their homes and the City's system, uncapped clean outs, or cross connections. In February, 2007, City Council modified the City ordinance (Section 42 -63) to require a property owner to repair defective sewer services lines within 365 days after notification by the City. Specifically, if a private sewer line becomes damaged, defective or deteriorated to the extent that it admits earth or surface or subsurface water or permits the escape of effluents, the city, when it becomes aware of such condition, shall send notice by certified mail to the last known address of the owner of the property as recorded in the appraisal records of the appraisal district in which the property is located and, if known based upon a search of the city's utility records, to the tenant at the address listed on the city's utility records. A notice which the United States Postal Service returns as "refused" or "unclaimed" shall not affect the validity of the notice; and the notice shall be considered delivered seven days after mailing the same. Such notice shall be sufficient if it generally describes the private sewer line's condition, gives notice that the condition is in violation of this section, and advises that repairs must be made within 365 days after receipt of such notice. Notwithstanding the above, if a private sewer line becomes damaged, defective or deteriorated to the extent that it constitutes a public nuisance, as defined in section 42 -61 and prompt 393 Water and Sewer Rate Increases 16.00% 15.00% 14.00% ---------------------------------- ----------------------- 12.00%----------------------------------- :.'rC''------------- - - - - -- - -- 10.00% ------------------------------ I's' +. ,.:.:I ,.. - - - - -I ----------------------- 8.00% - -930% -------- - - - - -- ------ 7.00% - 7.00% - - - -- ------------------------ ! 6.00% —— {I'`5 ±7 — — — - —- —-——-— '''- ''''''.'a — — — —— ;''.:;;' {--————————— — — — — —- 5.75% —— a 4.00% i::, ;s3 uf;" f+ - 4.00% 2.00% -- ------ ;.i,'�r ----- !i�:� ----- .i �!;:;.r i'.'^ ------ ------i -- )':1 '_ r_' 0.00% 2005 -06 2006-07 2007 -08 2008 -09 2009 -10 2010 -11 Adopted Adopted Adopted Adopted Projected Projected Private Sewer Lines The City is experiencing Inflow and Infiltration (I &I) into its wastewater collection system from groundwater which causes the collection system and ultimately, treatment facilities, to exceed the capacity designed specifically for conveyance and treatment of wastewater. TCEQ has issued Notices of Violation for unauthorized discharges from the sanitary sewer collection system as a result of I &I into the system and mandated corrections to the problem. I &I problems result from defects in both public and private systems. The expanded 12 -year utility CIP program now totals $177,804,906. The vast majority of this amount relates to public wastewater improvements. The City's Capital Improvements Program identifies needed public system improvements but does not address private service lines. Homeowners are contributing significantly to I &I problems by not replacing broken or defective private sewer laterals between their homes and the City's system, uncapped clean outs, or cross connections. In February, 2007, City Council modified the City ordinance (Section 42 -63) to require a property owner to repair defective sewer services lines within 365 days after notification by the City. Specifically, if a private sewer line becomes damaged, defective or deteriorated to the extent that it admits earth or surface or subsurface water or permits the escape of effluents, the city, when it becomes aware of such condition, shall send notice by certified mail to the last known address of the owner of the property as recorded in the appraisal records of the appraisal district in which the property is located and, if known based upon a search of the city's utility records, to the tenant at the address listed on the city's utility records. A notice which the United States Postal Service returns as "refused" or "unclaimed" shall not affect the validity of the notice; and the notice shall be considered delivered seven days after mailing the same. Such notice shall be sufficient if it generally describes the private sewer line's condition, gives notice that the condition is in violation of this section, and advises that repairs must be made within 365 days after receipt of such notice. Notwithstanding the above, if a private sewer line becomes damaged, defective or deteriorated to the extent that it constitutes a public nuisance, as defined in section 42 -61 and prompt 393 abatement is a public necessity, this subsection and the notice procedures contained in this division shall not apply. The City Council has expressed a desire to address I &I problems in the wastewater system through the repair of private service lines located between the public lines and the home. No additional funding is currently included in the Utility Capital Improvements Program for this program; however funds have been appropriated for continuing the program started in fiscal year 2006 -07 in the Water & Sewer Fund for a work crew to identify problem private lines through smoke testing and notify the property owners of the timeline for repairs before a surcharge is added to the utility account. Additionally, funds have been appropriated for low interest rate loans to assist certain homeowners with financing the needed improvements. Economic Development Projects On May 5, 2001, in the general election, the citizens of the City of Baytown voted to authorize the creation of the Baytown Municipal Development District (MDD) and the imposition of a sales and use tax at the rate of one -half of one percent for the purpose of financing economic development projects that provide economic benefit and diversify the economic base of the community. The MDD has several projects underway that will play a significant role in the economic development and quality of life in the City. The projects include economic development improvements in the areas of streets, drainage, sidewalks; signalization; utilities; and parks. The following is a description of all MDD funded projects. The costs and/or budgets are shown in the schedules following this summary and also included in the separate MDD budget document. 1. Development of New and Expansion of Existing Businesses and Industry A significant function of this budget allocation is the development of new and expansion of existing businesses. These projects are critically important in light of the State Implementation Plan's potential impact on the petro - chemical industry and underscore our need to diversify our economic foundation. $100,000 2. Economic Development Foundation — Basic Service This provides continued funding for the basic economic development services contract with the Baytown Area/West Chambers County Economic Development Foundation (EDF). $200,000 3. Economic Development Foundation — Special Projects The current MDD budget includes continued funding for a special projects contract with the EDF. This contract is approved for renewal on an annual basis. $100,000 4. Property Acquisition for Economic Development This allocation provides funding to purchase property that may become available to be used for future economic development purposes. $500,000 5. Area Development -City Hall Expansion As a complement to the new development on Market Street by Lee College and the prospect for development on the adjoining Texas Avenue, City Hall will undergo an expansion to further enhance the potential of the area and provide needed space to accommodate City services. The 2008 -09 budget will fund the first year of debt service on this approximate $3 million expansion. $100,000 6. Land Acquisition for new Thoroughfares Funds to purchase rights -of -way for roadway development or expansion. $100,000 394 7. State Infrastructure Bank Loan Repayment — Decker Drive Main Lanes The MDD financed a $2,500,000 loan from the Texas State Infrastructure Bank (SIB) for the main lanes of Decker Drive from Highway 146 to I -10. The funds were used to advance the project scheduled by the state. The SIB provides low interest loans to qualifying projects. Eligible projects must be on the state highway system and be included in the Statewide Transportation Improvement Plan. Payment seven of eight is included in this budget. $377,478 State Infrastructure Bank Loan Repayment - Decker Drive to Highway 146 South Flyover The MDD financed a $1,000,000 loan from the Texas State Infrastructure Bank (SIB) for a proposed Decker Drive to Highway 146 South flyover project. This funding combined with matching funds from the November 2007 bond election, allows for completion of the Decker Drive to Highway 146 South flyover. The current project funding eliminates the "braided" on and off ramps. The postponement of the construction of these ramps would have impaired mobility in the area. The State will match our $2 million contribution to provide the $4 million necessary to complete all elements of this flyover. Eligible projects must be on the state highway system and be included in the Statewide Transportation Improvement Plan. The second of eight payments is included in this budget. $149,000 9. Texas Avenue Streetscape Project The budget includes continued funding for either direct expenditures or match for grants in subsequent years to enhance streets and sidewalks for economic redevelopment, community identity and beautification in the public rights -of -way. The expenditures may include roadway improvements, utilities, streetlights, trees, crosswalks, street furniture, landscape plantings, etc. $250,000 10. Transportation Master Plan A Transportation Study to evaluate the current and future transportation needs will include a major Thoroughfare Plan. The Thoroughfare Plan will consist of a two phase study to be performed in a two year time flame. 50% of the project was funded in the 2007 -08 MDD budget. The current budget includes funding for the remainder. $75,000 11. Economic Development Cost Share with Developers The City will have the ability to upsize utility lines installed by developers to meet future water and sewer needs for undeveloped areas serviced by the same lines. $50,000 12. Northeast Wastewater Treatment Plant The confirmed growth and development within the City necessitated the need for the design and construction of the Northeast Wastewater Treatment facility. The project is estimated at $28,500,000 with 60% ($17,100,000) of the funding from the MDD. The remaining 40% ($11,400,000) will be funded from the Water and Sewer Fund. This budget includes the current year's principal and interest payment on the 20 -year financing. The project is financed by the Texas Water Development Board (TWDB) loan and Series 2006 Certificates of Obligation. The plant is under construction and is scheduled to be completed in 2008. $1,164,210 13. Utilities - North Main/1 -10 This economic development project will extend water and wastewater service along North Main Street from just north of Cedar Bayou Lynchburg Road to Wallisville Road, effectively opening up this area for future development. As property owners connect to this line, they would be required to request voluntary annexation as a condition for tying on to this service. The initial user of this new service, an impetus for additional development in this area, is the new GCCISD Memorial High School at Wallisville and N. Main. This project is under design and the final design of the northern section is dependant on the coordination with Harris County on the North Main expansion and cooperation of the adjacent MUD. The City has issued the Series 2007 Certificates of Obligation to finance the total cost of the project which is estimated at $4,500,000. MDD will provide 100 % funding for the 20 year debt service. $354,680 395 14. West District Plant Expansion Design — 50% of Debt Service for Construction The design to expand the facility with a new 4.0 million gallon per day (MGD) treatment facility is underway. This expansion will increase the facility to 8 MGD. MDD has reimbursed the City for 60 %, or $1.2 million, of the design costs of approximately $2,000,000, which was authorized in the 2005 -06 and 2006 -07 budgets. The City will issue Series 2008 Certificates of Obligation to finance the total construction costs of the project which is estimated at $27,600,000. MDD will provide 50% funding for the 20 year debt service. This budget funds the second year debt service requirement. $974,786 15. Aquatic Master Plan- Construction The Aquatic Needs Analysis has been completed and a Master Plan has been produced to further define the development in this recreational area. The final report provided information on utilization, feasibility of construction, and project cost estimates for aquatic facilities. The 2007 -08 budget funded the Engineering and Design. Construction is expected to begin in early 2009 on a multi- million dollar aquatics facility funded with $4 million authorized in the November 2007 bond election and the anticipated issuance of $6 million in Certificates of Obligation in early 2009. MDD will fund the debt service on the $6 million in CO's. $110,000 16. Baytown Sports Lea ug a Improvements This budget provides continued funding for various improvements at little league, pony league and soccer facilities including bleacher covers, backstops, paving, trails, lighting and fencing repairs as needed. $100,000 17. Goose Creek Stream - Trails. Docks and Picnic Shelters This budget provides funding for potential improvements to the amenities in the Goose Creek Stream corridor. $125,000 18. Land Acquisition — Future Parks The project provides funding to acquire future parkland. This is a continued set -aside of funds to provide an allocation that would be used as land becomes available. $50,000 19. Sports Complex (Parking. Fields and Li ting) The project provides for park lighting, trails, parking and field improvements at the Sports Complex. $125,000 20. Snraygrounds (not specific) This funding will allow the Parks and Recreation Department to bring forward potential projects that will enhance or expand spraygrounds around the City. $125,000 21. Project Administration & Overhead $250,000 22. Unforeseen/New Initiatives This allocation provides flexibility to allow the Board to utilize MDD funds to secure federal, state and local grant funds when available and to enhance and expand the impact that the MDD has on the economic development of the community. It will also allow funding for inflationary increases on project cost estimates. $200,000 Total MDD 2008 -09 Projects CA 396 FY 2008 -09 Capital Improvement Projects Summary FY2009 -09 General Capital Improvements Projects Summary Project Description FY 2008 -09 Budget FY 2007 -13 Plan Streets & Sidewalks Improvements $ 6,100,000 $ 36,500,000 Drainage Improvements 400,000 22,785,000 Public Safety Improvements 5,206,000 10,830,000 Parks, Recreation and Beautification Improvements 692,000 7,100,000 Other Improvements - 2,000,000 Subtotal: $ 12,398,000 $ 79,215,000 Bond Issuance Costs 120,000 760,000 General Capital Improvement Program Totals: $ 12,518,000 $ 79,975,000 Streets & Sidewalks Improvements: Project Description FY 2008 -09 Budget Operating Impact Municipal Street Rehabilitation Program The continuation of our annual street rehabilitation program. A physical condition survey of all City streets has been conducted. The survey determined the streets No impact, improve with the worst physical condition. The survey will assist in determining the next $ 5,000,000 maintenance on streets to be rehabilitated. existing streets. Matching Funds for Harris County and Texas Department of Transportation (TxDOT) Projects Matching Funds for Harris County and TxDOT street and highway projects. $ 1,000,000 No impact to operating budget. Sidewalks Near Parks and Schools Construct sidewalks near parks and schools. $ 100,000 No impact to annual operating budget. Streets & Sidewalks Improvements Total $ 6,100,000 Drainage Improvements: Project Description FY 2008 -09 Budget Operating Impact Construction of Drainage Improvements Installation of drainage piping to alleviate street flooding and improve drainage No impact, improve conditions. $ 400,000 drainage maintenance. Draina a Improvements Total $ 400,000 397 FY 2008 -09 Capital Improvement Projects Summary Public Safety Improvements: Project Description FY 2008 -09 Budget Operating Impact Northeast Fire Station #6 Construction of a Fire Station in the northeast area of the city. After construction, there will be an S 2,406,000 increase in personnel, operating & capital costs. Radio System Upgrade Upgrade to a digital radio system for police, fire and emergency services. Reduction in $ 2,100,000 maintenance costs. Replacement of Expansion of EMS Station on South Main Replace or expand the EMS Station on South Main. No impact to annual $ 100,000 operating budget. Public Safety Building Improvements Improvements to public safety buildings in the city. No impact to annual $ 600,000 operating budget. Public Safety Improvements Total $ 5,206,000 Park, Recreation and Beautification Projects: Project Description FY 2008 -09 Budget Operating Impact Park Land North of Hwy I -10 Purchase of land north of Hwy. I -10 for future park site. After purchase of land, $ 525,000 impact to maintenance costs. Beautification Visual improvements to the gateways of the city and medians including Alexander Additional Crew was Drive, Baker Road and Rollingbrook Drive. added in FY2008 -09 $ 167,000 budget to allow for maintenance of beautification projects. Park, Recreation and Beautification Projects Total $ 692,000 Total General Capital Improvements $ 12,398,000 398 FY 2008 -09 Capital Improvement Projects Summary FY 2008 -09 Utility Capital Improvement Projects Summary Project Description FY 2008 -09 Budget FY 2002 -13 Plan Rehabilitation Improvement Projects $ 14,300,000 $ 129,137,815 Utility System improvement Projects 700,000 11,555,539 New Development/other Projects - 35,164,552 Subtotal: $ 15,000,000 $ 175,857,906 Bond Issuance Costs 100,000 1,947,000 Utility Capital Improvement Totals: $ 15,100,000 $ 177,804,906 Rehabilitation Projects: This capital improvement program is designed to provide adequate funds to allow staff to respond to emergency situations in the water and wastewater infrastructure on an on -going annual basis. It also provides funding for significant repair and rehab projects and new utility CEP projects necessary due to growth and development in the community. Project Description FY 2008 -09 Budget Operating Impact Miscellaneous Rehab & Emergency Projects Provides funding for one million dollars per year for five years for rehabilitation and Improved service, no emergency repairs throughout the city. $ 1,000,000 impact to operating budget. Central District Wastewater Treatment Plant Continued funding to install bypass piping on influent head -works to prevent overflows during bar screen breakdowns; replace 14- year -old mechanical bar sere and serpentex conveyor; replace administration building containing asbestos flooring replace lift station motor control cabinet. $ 4,500,000 Improved service, no impact to operating budget. Gulf Coast Lift Station Replace the existing lift station. $ 500,000 Improved service, no impact to operating budget. Steinman Lift Station & Force Main Rehabilitate approximately 9,000 feet of concrete sewer pipe. $ 6,000,000 Improved service, no impact to operating budget. Raccoon Lift Station install new pumps and rehabilitation of existing wet well. $ 300,000 Improved service, no impact to operating budget. Central Heights Subdivision Rehabilitation The rehabilitation will replace the existing 6 -inch and 8 -inch sanitary sewer mains. Improved service, no $ 1,000,000 impact to operating budget. Pinehurst Sanitary & Storm Sewer Rehabilitation The rehabilitation will replace the existing 6, 8 & 10 -inch sanitary sewer mains and Improved service, no with the storm sewer piping. $ 1,000,000 impact to operating budget. Rehabilitation Projects Total is 14,300,000 399 FY 2008 -09 Capital Improvement Projects Summary Utility System Improvement Projects: Project Description FY 2008 -09 Budget Operating Impact 1 -10 North Water Tower Needed to supply adequate capacity and meet TCEQ regulations based on the increase in the number of connections due to growth. Also will supply emergency water fo Im roved service, no p fire protection and supply water at a constant pressure on the north side of town. $ 200,000 impact to operating budget. Bayland Island Utility Improvements Utility improvements for future development at Bayland Island. $ 500,000 Improved service, no impact to operating budget. Utility System Improvement Projects Total $ 700,000 Total Utility Improvements $ 15,000,000 400 FY 2008 -09 Capital Improvement Projects Summary FY2008 -09 Municipal Development District CIP Projects Summary FY 2008 -09 Project Description Budget Economic Development Projects $ 1,000,000 Streets, Drainage, Sidewalks & Signalization Projects 951,478 Utility Projects 2,543,676 Parks Projects 635,000 Subtotal: $ 5,130,154 Project Administration & Overhead 250,000 Contingency 200,000 MDD Capital Improvement Project Totals: $ 5,580,154 Economic Development Projects: Economic development projects are necessary to promote growth of current industry and business as well as attract new business and industry to Baytown. Efforts in this area will also result in further diversification of Ba town's economic foundation. FY 2008 -09 Project Description Budget Operating Impact Economic Expansion and Promotion Projects If successful, could A significant function of this budget allocation is the development of new and expansion of bring in additional existing businesses. These projects are critically important in light of the State sales taxes, property Implementation Plan's potential impact on the petro- chemical industry and underscore our $ 100,000 taxes or payments, in need to diversify our economic foundation. lieu -of -taxes for the City. Economic Development Foundation - Basic Service This provides continued funding for the basic economic development services contract with No impact to annual the Baytown Area/West Chambers County Economic Development Foundation (EDF). $ 200,000 operating budget. Economic Development Foundation - Special Projects The current MDD budget includes continued funding for a special projects contract with the No impact to annual EDF. This contract is approved for renewal on an annual basis. $ 100,000 operating budget. Property Acquisition for Economic Development This allocation provides funding to purchase property that may become available to be used No impact to annual for future economic development purposes. $ 500,000 operating budget. Area Development - City Hall Expansion As a complement to the new development on Market Street by Lee College and the prospect $ 100,000 for development on the adjoining Texas Avenue, City Hall will undergo an expansion to No impact to annual further enhance the potential of the area and provide needed space to accommodate City operating budget. services. The 2008 -09 budget will fund the first year of debt service on this approximate $3 million expansion. Economic Development Projects Total $ 11000,000 401 FY 2008 -09 Capital Improvement Projects Summary Streets, Drainage, SIdewalks & Signalization Projects: Projects designed to provide improved traffic mobility and flow, easing of congestion, construction of pedestrian sidewalks and access. Funds are also available to acquire new thoroughfare right -of -way for future development and construction. FY 2008 -09 Project Description Budget Operating Impact Land Acquisition for New Thoroughfares Funds to purchase right -of -way (ROW) for roadway development or expansion. No impact to annual $ 100,000 operating budget. State Infrastructure Bank Loan Repayment - Decker Drive Main Lanes The MDD financed a $2,500,000 loan from the Texas State Infrastructure Bank (SIB) for the main lanes of Decker Drive from Highway 146 to I -10. The funds were used to advance the project scheduled by the state. The SIB provides low interest loans to qualifying projects. No impact to annual Eligible projects must be on the state highway system and be included in the Statewide $ 377,478 operating budget. Transportation Improvement Plan. Payment seven of eight is included in this budget. State Infrastructure Bank Loan Repayment - Decker Drive to 146 South Flyover The MDD financed a $1,000,000 loan from the Texas State Infrastructure Bank (SIB) for a proposed Decker Drive to Highway 146 South flyover project. This funding combined with matching funds from the November 2007 bond election, allows for completion of the Decker Drive to Highway 146 South flyover. The current project funding eliminates the "braided" on and off ramps. The postponement of the construction of these ramps would have impaired No impact to annual mobility in the area. The State will match our $2 million contribution to provide the $4 $ 149,000 operating budget. million necessary to complete all elements of this flyover. Eligible projects must be on the state highway system and be included in the Statewide Transportation Improvement Plan. The second of eight payments is included in this budget. Texas Avenue - Streetscape Project The budget includes continued funding for either direct expenditures or match for grants in subsequent years to enhance streets and sidewalks for economic redevelopment, communiq Impact will be identity and beautification in the public rights -of -way. The expenditures may include $ 250000 absorbed within the roadway improvements, utilities, streetlights, trees, crosswalks, street furniture, landscape , current operating plantings, etc. budget. Transportation Master Plan - 50% MDD, 50% General Fund A Transportation Study to evaluate the current and future transportation needs will include a major Thoroughfare Plan. The Thoroughfare Plan will consist of a two phase study to be No impact to annual performed in a two year time frame. 50% of the project was funded in the 2007 -08 MDD $ 75,000 operating budget. budget. The current budget includes funding for the remainder. Streets, Drainage, Sidewalks & Signal Project Total $ 951,478 402 FY 2008 -09 Capital Improvement Projects Summary Utility Projects: Utility projects are necessary to allow the City to provide adequate infrastructure, provide utility resources to current citizens, provide for orderly and controlled development of business and industry and residential development in new geographic sections of the City and ETJ. FY 2008 -09 Project Description Budget Operating Impact Economic Development - Developer cost Share The city will have the ability to upsize lines installed by developers to meet additional future water and sewer needs for undeveloped areas serviced by the same lines. $ 50,000 impact to annual o operating budget. Northeast Wastewater Treatment Plant - 60% - 2005 & 2006 TWDB & 2006 CO's The confirmed growth and development within the City necessitated the need for the design and construction of the Northeast Wastewater Treatment facility. The project is estimated at Additional costs for $28,500,000 with 60% ($17,100,000) of the funding from the MDD. The remaining 40% labor, electricity and ($11,400,000) will be funded from the Water and Sewer Fund. This budget includes the equipment have been current year's principal and interest payment on the 20 -year financing. The project is $ 1,164,210 included in the financed by the Texas Water Development Board (TWDB) loan and Series 2006 Certificates FY2008 -09 operating of Obligation. The plant is under construction and is scheduled to be completed in 2008. budget. North Main from Cedar Bayou- Lynchburg to Wallisville Road Water and Sewer Extension ($4.5 million debt service - 2007) This economic development project will extend water and wastewater service along North Main Street from just north of Cedar Bayou Lynchburg Road to Wallisville Road, effective) opening up this area for future development. As property owners connect to this line, the would be required to request voluntary annexation as a condition for tying on to this service. The initial user of this new service, and an impetus for additional development in this area, Improved service, will be the new GCCISD high school under construction at Wallisville and N. Main. This impact to operating project is under design and the final design of the northern section is dependant on the $ 354,680 budget due to coordination with Harris County on the North Main expansion and cooperation of the operational costs. adjacent MUD. The City has issued the Series 2007 Certificates of Obligation to finance the total cost of the project which is estimated at $4,500,000. MDD will provide 100 % funding for the 20 year debt service. West District Plant Expansion - 50% - 2008 CO's The design to expand the facility with a new 4.0 million gallon per day (MGD) treatment facility is underway. This expansion will increase the facility to 8 MGD. MDD has reimbursed the City for 60 %, or $1.2 million, of the design costs of approximately Improved service, $2,000,000, which was authorized in the 2005 -06 and 2006 -07 budgets. The City will issue impact to operating Series 2008 Certificates of Obligation to finance the total construction costs of the project $ 974,786 budget due to which is estimated at $27,600,000. MDD will provide 50% funding for the 20 year debt operational costs. service. This budget funds the second year debt service requirement. Utility Projects Total $ 2,543,676 403 FY 2008 -09 Capital Improvement Projects Summary Parks Projects: New park development and quality maintenance of the City's park system is vital to the continued growth development and improvement in Ba own's quality of life. FY 2008 -09 Project Description Budget Operating Impact Aquatics Master Plan Phase 1 & 2 Construction (Debt Svs. on $6 million) The Aquatic Needs Analysis has been completed and a Master Plan has been produced to further define the development in this recreational area. The final report provided information on utilization, feasibility of construction, and project cost estimates for aquatic facilities. The 2007 -08 budget funded the Engineering and Design. Construction is expected to begin in early 2009 on a multi - million dollar aquatics facility funded with $4 Operating costs are million authorized in the November 2007 bond election and the anticipated issuance of $6 being developed for million in Certificates of Obligation in early 2009. MDD will fund the debt service on the S 110,000 inclusion in the fiscal $6 million in CO's. Phase I includes the replacement of the NC Foote Pool and construction year the water park of a new sprayground park at McElroy Park. These two projects will begin planning and opens. engineering in the Fall of 2009. Phase 2 includes splash pads at several small parks and a new sprayground at the proposed Pinehurst Park. Baytown Little League Improvements Funds for various improvements at little league facilities including lighting, concession renovations, press box renovations, and fencing repairs as needed. $ 100,000 No impact. Goose Creek Stream - Trails, Docks and Picnic Shelters The project provides funding for potential improvements to the amenities in the Goose Creek Stream corridor. $ 125,000 No impact. Land Acquisition - Future Parks Funds to provide funding to acquire future parkland. The funds are set -aside to provide a fund balance that would be used as land becomes available. $ 50,000 impact to annual o operating budget. Sports Complex (Parking, Fields and Lighting) The project provides funding for park lighting, trails, parking and field improvements at the Sports Complex. $ 125,000 No impact. Spraygrounds (not specific) This funding will the Parks and Recreation Department to bring forward potential projects that will enhance or expand spraygrounds around the City. $ 125,000 Operating funds will allocated as needed. Park Projects Total S 635,000 Total MDD Capital Improvement Projects $ 5,130,154 404 Revised 2007 Capital Improvements Program Schedule Approved by Voters on November 6, 2007, Revised June 26, 2006 2007 -2012 Planning Period Proposition 1 $ 36,500.000 Proposition 2 $ 22,785,000 Projected Costs at 5% Inflation Per Year 10,830,000 Proposition 4 $ 7,100.000 Total Project Project Year 1 Year 2 Year 3 Year 4 Year 5 Year 6 Funding FY 2007-08 FY 2008.09 FY 2009 -10 FY 2010.11 FY 2011 -12 FY 2012 -13 Issuance Costs $ 126,000 $ 120,000 $ 113,000 $ 108,000 $ 143.000 $ 150,000 $ 760,000 $ 5,000,000 $ 5,000,000 $ 5,000,000 $ 5,000,000 $ 51000,000 $ 5,000,000 $ 30,000,000 Street Improvements $ 30,000,000 Northeast Fire Station $ 2,892,000 $ 600,000 $ 2,406,600 [occupy] $ 3,006,600 Radio System Upgrade $ 4,000.000 $ 1,000,000 $ 2,100,000 $ 1,150,000 $ 4,250,000 Matching Funds for Harris County and TxDOT Projects $ 6,000,000 $ 1,000,000 $ 11000,000 $ 2,000,000 $ 2,000,000 S 61000,000 Construction of drainage facilities $ 2,000,000 $ 400,000 $ 400.000 $ 400,000 $ 400.000 $ 400,000 $ 2,000,000 Replacement or Expansion of $ 900.000 EMS Station on South Main $ 100.000 $ 880,000 [occupy] $ 980,000 Aqua ths Master Plans Phases 1 &2 $ 8,750.000 $ 4.000,000 [MOD-S6m] $ 3,600,000 $ 1.700,000 $ 9,300,000 911 Center and Fiber Upgrades $ 8.000000 $ 11000,000 $ 1,300,000 $ 7,200,000 [occupy] $ 9,500,000 Extension of Baker Road $ 6,000,000 $ 750,000 $ 750,000 $ 5,600,000 S 7,100,000 Park land north of 1-10 $ 500.000 $ 525.000 $ 525,000 Sidewalks near Parks and Schools $ 500,000 $ 100,000 $ 100.000 $ 100,000 $ 100,000 $ 100,000 $ 500,000 North Central Fire Station $ 3,587,000 $ 700,000 $ 11000,000 $ 2,330,400 $ 4,030,400 Beautification $ 11000,000 $ 171,000 $ 167,000 $ 167,000 $ 167,000 $ 167,000 $ 166,000 $ 1,005,000 Public Safety Building Improvements $ 580,000 $ 600,000 $ 600,000 Siren Replacement and $ 418,000 $ 418,000 $ 418,000 Additions $ 75,127,000 $ 12,815,000 $ 12,518,600 S 14,010,000 S 11,375,000 S 14,010,000 $ 15,246,400 $ 79,975,000 Proposition 1 $ 36,500.000 Proposition 2 $ 22,785,000 Proposition 3 $ 10,830,000 Proposition 4 $ 7,100.000 Proposition 6 $ 2,000,000 Issuance Costs $ 760,000 $ 79.975.000 Z. CO tA CITY OF BAYTOWN FY 2013 CAPITAL IMPROVEMENT PROGRAM (CIP) BUDGET UT1L CAPITAL IMPROVEMENT PROJECTS SUMMARY Rehabilitation Protects I Miscellaneous Rehab & Emergencies 2 Lakewood Sewer ($3,865,000 financed by TWDB) 3 Pruett Addition Sewer 4 West Main & James Elevated Storage Tank 5 Park Street Elevated Storage Tank 6 Cmigmont Subdivision (Phase I & 2) 7 West Baytown Sewer (55,020,000 financed by TWDB) 8 Pinehurst 1 Sewer 9 Graywood Subdivision 10 East District W/W Plant 11 Central District W/W Plant (5670,000 financed by TWDB) 12 Texas Avenue Lift Station 13 Big Missouri Lift Station & Force Main 14 Central Heights/Goose Creek Sewer Crossing 15 Chaparral Subdivision 16 School Courts Sewer 17 Eva Maude Sewer 18 Kingsbend Sewer 19 Roseland Sewer 20 Woodlawn Sewer 21 Steinman Sewer 22 West District Plant Expansion (50° /a of year 7 costs funded by MDD) 23 Goose Credo Lift Station 24 West District Headworks 25 Grand Parkway (SH99) Utility Relocation 26 Craigmont Lift Station 27 Country Club Lift Station 28 Woodlawn Lift Station 29 Raccoon Drive Utility 30 Gulf Coast Lift Station 31 Goose Creek Trunk Line 31 Steinman Lift Station & Force Main 33 Raccoon Lift Station 34 Garth Road Lift Station 35 West Main Lift Station 36 Cedar Bayou Lynchburg Lift Station 37 Slapout Gully Lift Station 38 Hugh Wood Lift Station 39 Collation System Rehabilitation 40 Funds Not Appropriated 41 Cedar Bayou Lift Station Investigative Study 42 Central Heights Subdivision Rehabilitation 43 Pinehurst Sanitary & Storm Sewer Rehabilitation 44 Water System Rehabilitation Subtotal: Years 14 2006 Year 5 2007 Year 6 2008 Year 7 2009 Year 8 2010 Year 9 2011 Year 10 2012 Year I1 2013 Year 12 Total $ 4,000,000 S 1,000,000 S 1,000,000 S 1,000,000 S 1,000,000 S 1,000,000 S 1,000,000 S 1,000,000 S 1,000,000 S 12,000,000 3,364,700 500,300 - - - - - 3,865,000 - 500,000 500,000 - - - - 1,000,000 537,500 - - - - - - 537,500 500,000 - - - 500,000 965-271 - - - - - - 965,271 3,530,000 3,040,000 1,000,000 - - - - - 7,570,000 447,254 - - - - - - 447,254 542,442 - - - - 542,442 1,967,765 - - - - 1,967,765 1,144,093 - - 400,000 4,500,000 - - - 6,044,093 1,128,915 - - - - - - 1,128,915 1,550,144 - - - - - - 1,550,144 800,000 - - - - - 800,000 1,015,345 - - - - - - 1,015,345 195,979 - - - - - - 195,979 588,477 - - - - - - 588,477 746,595 - - - - - 746,595 700,000 - - - - - - 700,000 1,169,000 - - - - 1,169,000 1,625,000 - - - - - - 1,625,000 1,000,000 1,000,000 - 27,600,000 - - - - 29,600,000 678,943 - - - - - 678,943 662,308 - - - - - - 662,308 170,113 - - - - - 170,113 198,998 - - - - - - 198,998 133,500 - - - 133,500 101,500 575,000 - - - 676,500 350,000 - - - - 350,000 - - 2,000,000 500,000 - - - 2,500,000 - - 4,000,000 - - - 4,000,000 - - - 200,000 6,000,000 - - - - 6,200,000 43,350 - - 300,000 2,500,000 - - - 2,843,350 - - 750,000 - - - 750,000 - - - 1,000,000 - - 1,000,000 19,847 750,000 - - - 769,847 - 150,000 - - - 150,000 - - 150,000 - - - 150,000 - - - 1,700,000 5,500,000 6,000,000 8,000,000 21,200,000 45,476 - - - - 45,476 - - 100,000 - - 100,000 1,000.000 - - - 1,000,000 1,000,000 2,000,000 2,000,000 2,000,000 - 7,000,000 - 1,000,000 1,000,000 1,000,000 1,000,000 4,000,000 29,922,515 6,615,300 8,500,000 29.300.0001 14.300.0001 11.000.000 9-500.000 10,000,000 10,000,000 129.137,815 CITY OF BAYTOWN FY 2002 -13 CAPITAL IMPROVEMENT PROGRAM (CIP) BUDGET UTILITY CAPITAL IMPROVEMENT PROJECTS SUMMARY 1-4 Year 5 2007 2008 2009 2010 2011 2012 2013 Year 6 Year 7 Year 8 Year 9 Year 10 Year 11 Year 12 Utility Sweat Improvement Proierts 1 Needlepoint Elevated Storage Tank - One @ 1 MG 100,000 1,930,000 2 Goose Creck Loop Water Lines 325,539 - 3 Remote Meter Reading System 5,100,000 4 1 -10 North Water Tower - _ 5 Baker Road Water Tower _ _ 6 Park Street Water Well - 200,000 7 Bayway Water Tower _ 8 Bayland Island Utility Improvements - - Subtotal: 5.525.539 2.130.000 - 'ew De►kloaarent Proiecesl0ther I Tri•Cit Beach RoadB Oak H bo Mg.. L; E 200,000 2,200,000 - 500,000 - 500,000 500,0001 y ay s ar r er me xtenshon - 2 NE Wastewater Treatment Plant ($22.6M financed by TWDB) 6,129,552 22.385,000 - - - 3 Extensions to New BAWA Waterline 1,000,000 - - - 4 North Main/Wallisville Water & Sewer (100% funded by MDD) - 4,500,000 - - - 5 Utility Billing Offices (New building) - - 1,000,000 Subtotal: 7,129,§52 22.535,000 4,500,000 1 000 000 Annual program totals 42,577,606 31,280,300 13,000,000 29,300,000 15,000,000 14,700,000 10,000,000 10,000,000 10,000,000 Issue Costs (5915,000 financed by TWDB) 597,300 649,700 200,000 100,000 100,000 100,000 100,000 100,000 Total Utility Rehabilitation and Improvements S 43,174,906 S 31,930,000 S 13,000,000 S 29,500,000 S 15,100,000 S 14,800,000 S 10,100,000 S 10,100,000 S 10,100,000 Less: Extensions to New BAWA Waterline (BAWA Debt) (1,000,000) - - - - - - Old Conference Center Bond Funds (5,231,906) - - - - - - Other Bonds Funding (348,000 1 Bond Issuance S 36,595,000 S 31,930,000 S 13,000 000 S 299500,00;- 9 0 000 $ 15,11 00 000 S 14,800,00i S 109100,000 S 10,100,000 S 10,100,000 Funding Sources: Water & Sewer 33,078,690 18,238,281 8,500,000 15,700,000 15,100,000 14,800,000 10,100,000 10,100,000 10,100,000 Municipal Development District 3,516,310 13,691,719 4,500 000 13,800,000 Total 36.595.000 31.930.000 13.000.000 29.500.000 15.100.000 14.800.000 10.100.000 10.100.000 10.100.000 A O �.1 Total 2,030,000 325,539 5,100,000 2,400,000 500,000 200,000 500,000 500,000 11,555,539 150,000 28,514,552 1,000,000 4,500,000 1,000,000 175,857,906 1.947.000 177,804,906 (11000,000) (5,231,906) 171425,000 135,716,971 35,508,029 171.225.000 INWdWAL DEVELOPMENT ONTRIGT (ADD} PROORAA F1AM - - - B_ 1ALiET SUMAARY- PROjwTED waRK AIG CAWTAL - -- eor 1.S% - tid0t07 200007 I 2007-08 tow -w 2007-08 200649 2009.10 3010.11 3011 -12 2lDib13 2 US-14 2011.15 S 865.837 sad * I now S S 8 1 S 1,880,338 S B- MI-026 E S 2.121.124 S 1AX770 E 1 770 S 106 E 41 779 S $27 - - - - - Revenues - 4,537,000 _ Sales Tam - _ 945 967 _ 4JOW 100 37SAW 1 000 4,275,000 26&000 4W 1 000 1 OW 4,404,000 22S,AW 4 4AMAO lntemst on Imrospr - Cordfibiftrrs b nso _ 229 232000 299 000 - Tot:t MD g0eelplei 21 9 4ol76,4W 4 4,765AW 4ADSAM 4,830;000 4-MAM 4,769,OW 4A40AM 1 13A00 6oQrro�ic Dea�foprapnQ Peo}oeJs - - -- - - Davalg .wd of New and Errpanabn d EKlscM- S nb*sses and - SOOM2 W7,750 10 00 987,750 --- - 2WAW loci= 200 l000w 2WAW __ - 100A00 200 100 2W.DW - MUM mm 1 200A00 - 10 Emn Dovekpment Fandanon - Bwsio E•conory 1, Seivbm 20DAW 20UW ozsw Em Dwmkp wM Four4at m - Spedel 600nnmic Devskomem Projects 1 199 82 82,500 17 17,500 62,500 17,501 17AM 82,SDG 17 62,500 E- Dnvaloproerd FowWaSan - Spode E onamk 192S00 17 21MOW - 1 17 17,506 f . _ - - 000 lop= 3W.OW 974 l000w 225,000 100AW 2M 100AM 225A00 22500 Awo rd 2181 EVanSim ONN Svt 225000 a bcmmed Wkwesbrat 2ow adacs _ _ Unified lard Devetwowd Cody 37AW Subtotal 720 1060250 4WXO IMM WZSW 1000 000 WSXO 726 001 725 725003 004 006 &T�ewaODr 8 5ftnoftwom prolveft r Ro ad E dwcbn - lrd Aa iisOm _ 58.819 - - nh RoW Median Rmeoval im t 1 64 739 64 739 1 r0r d 464AGI 506,410 - - 589,309 300 51700 100AW _ 100,000 - Road Sig MDzagon 9frrldnoallr olon LaW ACQWSMW for New IODADO 806,419 IODOW 100.000 IWAW 100000 100 Nodh MaiNAMxw dar S 312.073 589.309 - - -- SkW^s&4b=oon DrNa -- WAW - Sdwm* for Parks 7SB 77 77 77 42 - -- 377,476 14OA00 377.478 149 AM - - 149.000 State kMadmchgo Bank Lin Repaywwd Dodam Dd m Main Lanes _ 1.687,390 377.478 151,000 377.478 151L000 - 377 151,000 149 000 149,000 State bifm*ucture Banc loan Repayment Dedrer 0r1v8 to 146 South Svc on $1 non _ 148 - 149AM Totes Avenue - sboomme Rojed 36M 303,712 150 453,712 - 2S.000 250 150;000 _ Isoow 150A00 ISDAW 1526M 150AW Taros Avenm TawsporMw Mosier Plan 39,506 7S 75 7 - - Subtotal 3.054.745 IAMA21 851478 ZdMA99 992AM 9S1 78 77SAM 389,000 399,000 399,000 AM 399AW - - 840 -39D P r IBL%er RoadMoO Main SeMW Sewer Sbrdy d Cor4h ctlon 313-504 840530 - - 840.530 Eoanomlc Dev. Cost Share with Developer6 6- Now Ufiffb S 1 774 12,093 _ 16,213 1.081,515 50000 1131SIS 225AM BOA= 50,000 50AW 50A00 50,000 501000 50,000 NE WW Treatmerd Plam DeW Somm (w% .2w5 82006 TWOS 62006Cao) 1161,300 1161.300 1181 1,164910 - 1,166.168 1,192128 1195,193 1,190,080 1,201,581 1,208 1S N. MelrVl-t0 n _ 368-=037 358037 - -- 364,680 - --- 33EL631 N. MaiM -10 UVIfty W8S Debt Swvlw - (S4.Smm - 2007C(YD 356, 037 049 349AM 345 341,885 ` --- 340,2S2 UPS LM SWOon _ - - _ West MsW Plwrd EWarlskm Debt Service - (50% - 2008 00"a _ _ - 2S3A00 974 788 978,988 085,751 990,491 997 1 960 1,009 West MUM PIW S34AS4 655 118 mile 666118 -_ _ Su61o1a1 _ 2 468 2,587161 IAW= 4,407,498 510823 2543 678 7188 ZM,882 i 1.228 2-SSB 589 709 EMMA MUNIMPAL DEVEI-OPU MT DISTRICT D PROGRAM FUMO BUDGET SUMMARY - PROJECTED WORIO NG CAMAL mad rewure a for talc =243 2018 -u 2"4.15 - + S'MW 200007 2007.00 2007-08 2007-00 2008.09 2001 -10 2MO41 201142 pArlwPaLtm - e4aa w Pim1 btr *wwn%M c Errgtaaedng. ead Cws&uctlon 35SAM laGAW 466,0W - 406,000 - too _- 150 Agualtrs Nestor Ran Plaw 18 2 oonsliuedm (DaW en M-) - - - _ _ - _ 11 364 348.800 Arborat m Education and Park -- 10%a00 _ 100.000 - 36Q000 AA wW Q& W Cerpsr - 100AW 1 000 - ------ - _ - - -- Li a rts 196.200 50.000 50.000 MOW Bayloeer Nature Can" Enbyvmy and mom _ Baytem Nature cwftr w a 178 lOIAO -_§MW. 151.543 1101000 44 -- Dodw Dr. LaxbmpbV Piaa 3DOW -- - -- - _-_ -__ -- - East Hands Swm Spoft CAnOux Waler llOW4 389,016 389,018 369.0101 East 11010 League Land AMeMw 211,810 1,555 1 - - Cimm peek Stream Phase el 240.000 - Goam Q a* SU=j% Rim N (80% Malch OAA0 = $1 3114M 287 287 - Goosa Deck Stroam - Trafls. Dods and Pb Shdtm MAW _ - --- Gooso Crests west MabrllAarkel St. Ptojesl Gray Center Renovallons: GMs and Adult Sorbs! 2mft lard - Future Parks - -- - ' 3,288,973 - 28.453 3,865 - 3,666 83.182 350.000 433.182 6.490 - 50AW 50.000 50.000 50.000 S06000 50.000 50,000 Lmd AwA&Wm .Wr*lm Perk EVamdon 405.109 Roseland & Car*W LWo LsW Pw" lot CAnsinrcdon 78 iS --- -- Roseland Perk Bulkhead Rmovationa and Trait kwmmxftn 245,000 - R03011M Park and QOwr bnpgv_ nmo Ro=ftW Perk SpyAmtmid _ 74.788 82.000 -- - -- -- -- - _ _- Roseland PnvMm Alr Caxnwdno 35AW _ -- Skala Perk Con*ucdon - Jeddns Park 160,192 Skala Pa* Corabuctim - Unklad Parts Fields) - 00300,0 300 000 375.000 - - - Fields and Ljghft) 125-M 125,000 125 125.000 ftmvwmgb flot -- 12%= - -- - 00 125.0 125.000 Webrds Carter Amax - _. _ _.. - - -- Wetlends Csrtet add - 433 25156 25158 0 0 100 Subtotal O.OIZ734 1 108 VAOW 108 1.7742M 000 520000 7601W - 895 160 Mew OWMDO Raocts 12A400 6.814 ,941 4,023,81S 10 758 S.M.8113 5,13DJS4 4788 A64, 4d§qn _610,100 4 15 4,W7,742 4 178 4 OM -•- -- - -- --- - - -- ~250.000 --- - Otlar AdmWatrabon and Ovedmad - -- - -- 887.500 150.000 150.000 150.000 250000 250.000 250.000 2SO.000 2SO,000 250000 UnictmeNNewiNdabvm 22.7041 166,746 376= 60,746 200000 20OA00 loom 200.000 300 Subtaw 810.204 165,746 525,0W 69D.740 150.0cm 4MAW 450.0w 350 000 4SOAM SWAM 550 000 000 Total MW ExpendItitues 1 2A5aAW 4 815 l l SM,= 8AW.8131 5 1 S4 1 5,218 4 4 5,107,742 4 178 4 Rerrerrros over (under) ar Luor _ - 8 1028 -emgmi 8 17Z41511 MI S%12@ 2,044 41 1 154 858864 170 33 872 74 11 178 _34.092 t.tutl COPU E 961,028 S 1980 E -t S 1 E 91 13 E t T70 E 380106 E 885 E 41 779 E 527 S 801 S 581.188 O �O 410 CITY OF BAYTOWN MISCELLANEOUS FUNDS OVERVIEW This section consists of various funds designated for a single purpose. The presentation is a matter of information. Authorization is received by a grant, contractual arrangement, legislative requirement or budget appropriation in other funds. The funds presented are as follows: • Street Maintenance Sales Tax (Fund 211) On May 15, 2004, in the general election, the citizens of the City of Baytown voted to authorize the imposition of a street maintenance sales tax. This fund will account for the revenues collected from an increase of 0.25 percent to the sales tax. In 2001 the Texas Legislature passed House Bill 445, which allows cities to raise their local sales tax rate by 0.25 percent if the funds are dedicated to street maintenance and repair. The sales tax collected may only be used to maintain and repair municipal streets that existed when the tax was adopted. The tax may not be used on new streets. This sales tax will expire four years after it takes effect unless voters to continue approve it. • Community Development Block Grant Fund (Fund 270) CDBG is funded through grants from the Department of Housing and Urban Development under its Entitlement Program and is used to carryout the initiatives of developing viable communities within the City of Baytown. The City's initiatives under this program are to provide decent housing, suitable living environment, and expanding economic opportunities for low- and moderate - income persons within the CDBG targeted areas. • Capital Replacement Fund (Fund 350) The Capital Replacement Fund (CRF) was established to improve and maintain the City's non - infrastructure capital, including, but not limited to, such items as vehicles, equipment, computer software and hardware. Items included in the CRF are usually expensive, non - recurring items that have a useful life that spans more than one year. Funding is provided through capital lease payments from other funds and interest income. • General Capital Improvement Program Fund (Fund 351) The General Capital Improvement Program Fund (CIPF) was established in 1998 to provide pay -as- you -go funding for the City's General Capital projects. The CIPF can be used to offset the impact of debt issued for capital improvements. • Water & Sewer Capital Improvement Program Fund (Fund 527) The Water & Sewer Capital Improvement Program Fund ( WSCIPF) was established in 2003 to provide pay - as- you -go funding for the City's Water & Sewer Capital projects. The WSCIPF can be used to offset the impact of debt issued for capital improvements. • Water & Sewer Impact Fee Fund (Fund 529) On August 26, 2004, City Council adopted Ordinance number 9854, authorizing an impact fee for the City. The fee is intended to ensure the provision of adequate public facilities to serve new development in the service area by requiring each such development to pay its pro rata share of the costs of water and wastewater capital improvements necessitated by and attributable to such new development. • Bayland Island Operations Fund (Fund 540) The activity relating to the leasing of facilities at Bayland Island is recorded in the Bayland Island Operations Fund. These funds are used to maintain the facilities and service the Alternate Minimum Tax (AMT) debt issued in 1992. A lease for the operation of the marina was executed in 2002. 411 CITY OF BAYTOWN MISCELLANEOUS FUNDS OVERVIEW • Medical Benefits Fund (Fund 560) The Internal Service Risk Management Fund for medical benefits includes premium payments and claims for the City's self - funded health and dental program. The budget includes a rate increase effective January 1, 2006, which will increase the City's portion by 31.5 %; retirees and employees' contributions will increase by 25 %. The Major Budget Issues section includes additional information on rate changes. The City fully funds a reserve for claims incurred but not reported and maintains adequate reserves to cover unexpected spikes in plan costs. The target reserve level for the Medical Benefits fund is to maintain between a 90 to 120 days reserve to cover unexpected spikes in plan costs. • Workers Compensation Fund (Fund 561) The Internal Service Risk Management fund for workers compensation includes activities associated with the administration of the City's self - funded workers compensation program. The target reserve level for the Workers Compensation Risk Management fund is to maintain between a 90 to 120 days reserve to cover unexpected spikes in plan costs. The City funds a reserve for claims incurred but not reported. • Other Miscellaneous Funds This section includes other funds with restricted uses. These are budgeted for the use of all available funds received to date. As new monies are received throughout the budget year, they will be presented to Council for acceptance and appropriation. :• Municipal Court Special Revenue Fund (Fund 201) Municipal Court Building Security SB 182 amended §102.107 of the Texas Code of Criminal Procedure to allow the Municipal Court to impose a $3.00 fee on all misdemeanor convictions in order to cover the costs of providing building security. This fee provides funding for personal services for the bailiff in the City of Baytown's Municipal Court. Municipal Court Technology SB 601 amended §102.0172 of the Texas Code of Criminal Procedure to allow the Municipal Court to impose a $4.00 fee on all misdemeanor offenses in order to purchase computer enhancements, such as computer systems; computer networks; imaging systems; electronic kiosks; electronic ticket writers; and docket management systems. This fee provides funding for the purchase of technological enhancements for the City of Baytown's Municipal Court. Juvenile Accountability Incentive Block Grant (JAIBG) This is a three -year 90/10 grant program funded by the Criminal Justice Division (CJD) to address the issues of holding Juvenile Offenders accountable and to reduce recidivism. This program is in its sixth and final funding cycle, which ended on July 31, 2005. CJD will not renew this grant RAP Program This is a continuation of the JAIBG Program and is to address the issues of holding Juvenile Offenders accountable and the reduce recidivism. Funding for the program will come from other jurisdictions and other unrestricted funds. 412 CITY OF BAYTOWN MISCELLANEOUS FUNDS OVERVIEW -:- Parks and Recreation Special Revenue Fund (Fund 209) This fund accounts for special contributions from individual and corporate groups dedicated to special programs within the Parks and Recreation Department that are not part of the normal operating budget. Hazmat/Homeland Security Special Revenue (Fund 210) Weapons of Mass Destruction/Hazardous Materials This program will account for expenses and revenues associated with responses to incidents involving hazardous material spills outside the City or on behalf of non - residents. -S Photo Signal Enforcement (Fund 224) This fund was established to account for the fines collected for the red light violators. Police Forfeitures (Fund 225) Special funds designated for programs outside the normal operating police budget. Funds are received through forfeitures of seized funds. Family/Youth Programs (Fund 226) Drug Awareness Resistance Education (D.A.R.E.) Project This program provides Gangs and Drugs educational training to middle school students within the local independent school district. This educational training is provided by officers from the City of Baytown's Police Department and is funded 50150 through an intergovernmental partnership with the Goose Creek Consolidated Independent School District and the City of Baytown. Child Safety Fees and DARE Donations provide the City's share for this project. Pursuant to Article 102.014 of the Texas Code of Criminal Procedure, the County assesses a Child Safety Fee in the amount of $25 against drivers that receive violations in school zones and remits the fee to the City monthly. Victims of Crime Act (VOCA) This grant program funds 100% of one domestic violence- counseling position within the Police Department. The City provides 90% matching funds for other expenses through local funds and in -kind contributions. The counselor assist domestic violence victims by responding to the crime scenes, providing immediate counseling and referral services and if needed, hospital accompaniment. Additionally, guidance is given to victims on the various legal steps within the criminal justice system such as crime victims' compensation issues, protective orders, and court accompaniment. Police Academy Fund (Fund 228) The academy provides in- service training to City of Baytown police officers as well as providing training to new recruits and officers from other agencies. This program is funded by the Law Enforcement Officer Standards and Education Organization (LEOSE) and fees charged to participating students. 4- Odd Trust and Agency Fund (Fund 231) This fund is to account for funds received from the local industrial plants for the City to provide fire fighting and rescue services to the plants that are not included as a part of the Fire Department's operating budget. 413 CITY OF BAYTOWN MISCELLANEOUS FUNDS OVERVIEW •S Justice Assistance Grant (JAG) Fund (Fund 233) This law enforcement program (formerly known as the Local Law Enforcement Block Grant Fund) is a federally funded grant that operates under the direction of the City of Baytown's Police Department. The Police Department is responsible for ensuring that the program initiatives are met according to the Office of Justice Program guidelines. The JAG program has primarily been funded with grant funds from the Office of Justice Programs — Bureau of Justice Assistance and local matching funds from the City of Baytown. The use of these funds is to pay overtime for the participating officers, procure equipment, technology, and other material directly related to basic law enforcement functions. ❖ High Intensive Drug Trafficking Area Fund (Fund 241) HIDTA is a multi jurisdictional law enforcement program, funded by grants from the Office of National Drug Control Policy (ONDCP), which operates under the direction of the City of Baytown's Police Department. The City of Baytown serves as the Administrator of HIDTA funds to the Director's office. The Director's office ensures program compliance with ONDCP guidelines. While the City does not have operational control or responsibility over the Director's activities, it does maintain critical oversight and management accountability of designated HIDTA funds. Harris County Organized Crime and Narcotics Task Force Transitional Fund (Fund 242) The Task Force was a multi jurisdictional law enforcement program funded with pass - through grant funds and operated under the direction of the City of Baytown's Police Department. The Police Department was responsible for ensuring that the program initiatives were met according to the Office of Justice Program guidelines. The Task Force was in operation for over twenty years and was primarily funded with grant funds from the State of Texas' Office of the Governor - Criminal Justice Division (CJD). However, effective 05131105, CJD discontinued funding the Task Force. The City closed this initiative. CJD granted permission to use Generated Program Income (GPI) to fund the closing period of the grant and other police related activities. All activities related to the remaining GPI are accounted for in the OCU Transitional Fund 242. Library Grant Fund (Fund 266) This fund accounts for local grant funds pass - through the State of Texas Library and the Texas State Library & Archives Commission (TSLAC). The grant funds are restricted to provide funds to maintain, improve, and enhance local library services, and to provide Texans who are not residents of a particular local community access to and services from the many participating public libraries in Texas. Summer Youth Job Program Fund (Fund 280) This fund is to account for funds received from local businesses and individuals in support of the Mayor's Summer Job Program. The primary use of these funds is to provide funding for the major's initiatives to support the students who participate in the summer job program within the City. ❖ FEMA Fund (Fund 290) This fund was established to account for FEMA grants. 414 CITY OF BAYTOWN MISCELLANEOUS FUNDS OVERVIEW ❖ Emergency Management Fund (Fund 291) Local Emergency Planning Committee (LEPC) This program is mandated by SARA Title III and is funded by contributions received from the various plants with matching funds from the City of Baytown General Fund. The LEPC board meets to make recommendations for expenditure of these funds. It is used primarily to provide hazardous material education awareness to the City of Baytown; plants located in the industrial district; as well as in the Extra Territorial Jurisdiction (ETJ). ❖ Baytown Nature Center Fund (Fund 296) The Baytown Nature Center is 420 -acre special use facility designed for passive recreation. It is a nature preserve to be used for fishing, birding, hiking, picnicking and environmental education, and consists of upland wooded areas, salt marshes, trails, fishing piers and educational pavilions. Funding is provided by user -fees and donated funds for special purposes. •3 Wetlands Education and Recreation Center Operating Fund (Fund 298) Lee College, Goose Creek ISD, local industry, private contributions, and the City of Baytown fund this Parks and Recreation Department's initiative. It provides environmental education and recreation to both youth and adult citizens. ❖ Wetlands Education and Recreation Center Fund - Special Projects (Fund 299) Special contributions from Industry or other groups dedicated for the Wetlands Education and Recreation Center for improvements or activities. 415 C%TY OF BAYTOWN STREET MAINTENANCE TAX FUND 211 BUDGET SUMMARY Beginning working capital S 2,149,390 $ 2,908,931 S 873,673 $ 2,908,931 S 2,908,931 S 2,953,932 S 968,674 S 2,953,932 Revenues Sales Taxes 2,233,346 - 2,170,000 - 2,170,000 2,200,000 - 2,222,000 2,222,000 Interest on Investments 115,346 - 80,000 - 80,000 95,000 - 75,000 75,000 Miscellaneous - - - - - - Total Revenues Actual I Carried- forward Adopted 1 Adjustments 1 Adj Budget 1 Estimate 1 Carried- forward 1 Adopted 1 1 Total 288,068 2006-07 2006-07 2007 -08 2007 -08 2007 -08 2007 -09 2007 -08 2008 -09 2008 -09 Beginning working capital S 2,149,390 $ 2,908,931 S 873,673 $ 2,908,931 S 2,908,931 S 2,953,932 S 968,674 S 2,953,932 Revenues Sales Taxes 2,233,346 - 2,170,000 - 2,170,000 2,200,000 - 2,222,000 2,222,000 Interest on Investments 115,346 - 80,000 - 80,000 95,000 - 75,000 75,000 Miscellaneous - - - - - - Total Revenues 2,348,692 1,500,000 Expenditures 651,503 Asphalt Mill & Overlay 1,100,576 Crack Sealing 200,507 Concrete Street Repair 288,068 Base Repair & Sealing - Designated Projects: 113,250 Texas Ave/Oak Tree Median 46,750 & Paving - E Wye Dr Paving - Felton/Maplewood 4.835157 Intersection Paving - New Capital Project Initiatives - Total Expenditures 1,589,151 Revenues over (under) expenses 759,541 Ending working capital $ 2,908,931 1,270,690 1,500,000 351,503 300,000 73,065 300,000 200,000 - 85,000 - ss non _ (2,035,258) (550,000) 873.673 $ 323.673 - 2,770,690 1,500,000 - 651,503 110,000 - 373,065 200,000 28,698 228,698 228,698 28,250 113,250 113,250 (8,250) 46,750 46,750 48,699) 651,301 51,301 (1) 4.835157 2249.999 (2,585,257) 45,001 $ 323,674 $ 2,953,932 1,270,690 1 1,500,0001 2,770,690 541,503 541,503 173,065 500,000 673,065 250,000 250,000 1,985,258 3,050,000 5,035,258 (1,985,258) (753,000) (2,738,258) 968.674 S 215.674 S 215.674 CITY OF BAYTOWN COMMUNITY DEVELOPMENT BLOCK GRANT FUND 270 BUDGET SUMMARY BY FUND Actual Budget Estimated Adopted 2006 -07 2007 -08 2007 -08 2008 -09 Revenues CDBG - Entitlement S 841,130 S 1,122,500 S 850,306 S 819,318 Program Income 91,225 59,396 59,396 68,816 Total Revenues 932,355 1,181,896 909,702 888,134 Expenditures Program Administration 159,853 169,592 165,533 177,366 Housing Rehabilitation 280,900 332,808 332,808 359,651 Demolition of Structures 116,322 115,535 115,535 144,904 Code Enforcement- Vacant/Alleyways 64,318 - - - Senior/Disabled Citizens Taxi Program 48,325 51,922 63,422 63,317 Homebuyers' Workshops 3,600 3,600 3,600 3,600 Homebuyers' Assistance Program 159,652 152,446 103,157 149,318 Literacy Programs 34,928 35,000 35,000 35,000 Our Promise for West Baytown - Public Services 8,925 9,092 9,092 6,500 Habitat for Humanity - 8,000 3,750 - Baytown Family YMCA 2,500 2,500 2,500 2,916 New Horizon Family Center 12,000 12,000 12,000 12,000 Baytown Resource & Assistance 12,000 12,000 12,000 9,000 Sidewalk and Curb Replacement Program 51,689 62,049 62,049 - Contingency 2,378 67,962 - - Residential Sewer Line Repair /Replace - 76,050 29,500 76,050 Total Expenditures 957,390 1,110,556 949,946 1,039,622 Excess (Deficit) Revenues Over Expenditures (25,035) 71,340 (40,244) (151,488) Available for Reprogramming - Beginning 356,626 331,591 331,591 291,347 Available for Reprogramming - Ending S 331,591 S 402,931 S 291,347 S 139,859 * Adopted by City Council Resolution 01937 on July 10, 2008. 417 CITY OF BAYTOWN CAPITAL REPLACEMENT FUND (CRF) 350 BUDGET SUMMARY Actual Budget Carry Forward Estimated Total Adopted 2006 -07 2007 -08 Prior Years 2007 -08 2007 -08 2008 -09 Sources - - - - - 57,300 Animal Services Principal $ 630,635 $ 586,340 $ - $ 586,338 S 586,338 S 552,356 Interest on receivable 26,295 69,340 - 69,342 69,342 56,459 Interest on investments 74,076 25,000 - 48,000 48,000 25,000 Total Sources 731,006 680,680 - 703,680 703,680 633,815 ITS - - - - - 57,300 Animal Services - - - - - 127,500 Fire Department - - 883,606 - 883,606 - EMS - - - - - - Public Works Admin. 131,950 - 28,050 - 28,050 - Streets/Drainage 132,995 - - - - - Traffic 136,282 - 8,718 - 8,718 - Parks - - - - - - Library - 250,000 - 250,000 250,000 - Sanitation Fund - - - - - 150,000 Water & Sewer Fund - - - - - 382,000 Bayland Island Fund - - - - - 200,000 Total CRF Uses 401,227 250,000 920,374 250,000 1,170,374 916,800 Net source /use of resources Budgetary Funds Available - Beginning Budgetary Funds Available - Ending Outstanding Advances Total CRF Resources 329,779 430,680 (466,694) (282,985) 992,729 353,779 1,322,508 855,814 1,322,508 784,459 855,814 572,829 494,236 1,078,269 1,078,269 1,442,713 $ 1,816,744 $1,862,728 $ 1,934,083 $2,015,542 rg. Estimated # Division Description Price 10710 ITS 20070 Animal Services 30510 Wstwtr- Collections 30610 Construction 32010 Solid Waste Operations 53020 Bayland Island Operations 418 Windows IBM Blade Server Additional Modular Office Space & Remodel of Existing Office Area Replacement of Vactor Truck with Peterbilt Gap -Vax Vactor 2 112 ton Utility Truck Replacement of Picker Truck Dredging of Bayland Marina Basin & Channel to the Boat Ramp $ 57,300 127,500 292,000 90,000 150,000 200,000 S 732,000 CITY OF BAYTOWN CAPITAL REPLACEMENT FUND (CRF) 350 CAPITAL LEASE LIST Actual Budget Estimated Adopted Div. Description 2006-07 2007 -08 2007 -08 2008-09 10710 ITS Tape Backup Library - 18,441 IBM RS6000 Servers 18,441 - Parks & Recreation Software 14,317 14,317 Windows IBM Blade Server (pmt. 1 of 3) 20070 Annual Services Modular Office Space & Remodel (pmt. I of 4) 20230 Operations Fire Station - Reconstruction - 33,000 Fire Flash Trailer 56,231 56,231 Replacement of Fire Station Five (pmt. 3 of 7) 20410 EMS Ambulance 2004 -05 (pmL 5 of 5) - 140,762 Ambulance 2005 -06 (pmt. 4 of 6) 140,762 140,762 EKG 30010 Public Works Admin. Garage Roof (pmt. 3 of 4) 30110 Streets Dozer (pint. 3 of 5) 30120 Drainage Excavator 30210 Traffic Control Bucket Truck (pmt. 3 of 4) 50210 Parks Replacement of Light Poles 29,380 29,380 Jenkins Park (Paving) 29,376 19,134 Groundsmaster Mower 60010 Library HVAC 39,067 39,067 Library Phone Systems (pmt. 3 of 3) 36,270 36,270 Library Renovations (pmt 2 of 5) 30410 Wir. Distribution Leak Detection Equipment - - 1/2 Ton Truck 30510 Wstwtr. Collections 2 12 Ton Truck (pmt. 4 of 4) 3,615 3,615 Vactor Truck (pmt. 1 of 5) 30520 Wstwtr. Treatment 12 Ton Truck 2,747 2,750 Rehabilitate 1985 Belt Press 30530 Pollution Control 1/2 Ton Truck 30610 Construction Excavator (pmt. 4 of 4) - 5,660 2 1/2 Ton Utility Truck (pmt. 1 of 4) 32010 Solid Waste: Operations Picker Truck (pmt. I of 4) 53020 Bayland Island Op. Dredging for Bayland - - Dredging for Bayland 2009 (pmt. 1 of 5) 61,098 3,919 Total for Capital Leases 5 L4,J9tS 5 - J - - 18,441 18,441 18,441 - 14,317 14,317 14,317 - - - - 19,538 - - - 33,000 59,413 56,231 56,231 - 11,539 11,539 11,539 - 140,762 140,762 140,762 140,762 23,848 23,848 23,848 23,848 23,319 23,319 23,319 23,319 9,614 8,507 8,507 - 43,109 43,109 43,109 32,763 29,380 29,380 29,380 29,376 19,134 - - - 39,067 39,067 39,067 36,244 36,270 36,270 36,270 - 13,611 - - - 17,566 17,566 17,566 - 3,615 3,615 3,615 - 2,747 2,747 2,747 2,750 - 47,230 47,230 57,589 17,941 17,940 17,940 - 5,660 20,384 20,384 20,384 20,384 - - - 61,098 3,919 - - - 14,753 14,753 14,753 - 4,164 4,164 4,164 - 23,520 24,226 24,226 24,225 - - 23,277 - - - 38,794 36,239 58,265 58,265 - - - 41,848 S 656,930 S 655,680 S 655,680 S 608,815 419 CITY OF BAYTOWN CAPNTAL IMPROVEMENT PROGRAM FUND (CIPF) 351 BURET SUMMARY Expenditures Actual 2006 -07 Carried- forward 2 Adopted 1 2007 -08 Adjustments 1 2007 -08 Adj Budget 2007 -08 Estimated 2007 -08 Carried - forward 2007 -08 Adopted 2008 -09 Total 2008-09 Fund balance - beginning S 5,024,317 S 3,835,497 S 1,255,806 7,064 S 3,835,497 S 3,835,497 S 1,754,634 S 829,882 S 1,754,634 Revenues Dog Park - Dumpster Enclosures - City Wide - Emergency Operations Center 648,982 EOC Resolution 32,964 Interest on Investments 224,747 - 150,000 - 150,000 140,000 - 50,000 50,000 Transfer in for Capital Improvements 412,716 - 539,000 55,000 594,000 594,000 - 539,000 539,000 Miscellaneous 125,000 - - - - - - 265,000 265,000 Total Revenues 762,463 - 689,000 55,000 744,00 0 734,000 - 854,000 854,000 Expenditures 163,002 Baker/Needlepoint Bridge Study 6,000 CIP Project Management 100,356 City Hall Expansion FY 05 -07 357,902 City Hall Expansion FY 2008 - Community Center Improvements (120) Demolition of Buildings 7,064 Demolition -Emerg -Taft Circle Apartments 569,061 Demolition- Emerg - Lakeview Apts on Northwood 1,200 Disaster Preparation 2,660 Dog Park - Dumpster Enclosures - City Wide - Emergency Operations Center 648,982 EOC Resolution 32,964 Firefighters Memorial 41,775 Fire Station #5 - Replacement Bldg - Fire Station No. 3 Renovation 22,033 General CIPF - Hazard Midigation Grant Match - Landfill Erosion Control 19,053 Median Beautification - New Capital Project Initiatives - Public Facilities Repairs 142,352 Public Works Storage Bldg - Revitalization of Downtown - Matching Program - Signal - Massey Thompkins / Barkuloo - Supplemental for Capital Project - Union Pacific - Total Expenditures 1,951,282 Excess (deficit) revenues over expenditures (1,188,819) Fund balance - ending S 3,835,497 S 2,423 163,002 - 165,425 165,425 7,240 - (4,944) 2,296 2,296 - - 25,000 25,000 12,500 7,500 250,000 12,800 270,300 165,000 140,939 - - 140,939 3,307 12,800 - (12,800) - - 222,340 - 222,340 - - - 80,000 80,000 - 264,394 - - 264,394 - 24,278 - 45,000 69,278 69,278 - - 511,281 511,281 511,281 - - 2,000 2,000 2,000 - 200,000 - 200,000 200,000 1,220,518 - - 1,220,518 1,000,000 - - 16,500 16,500 16,500 - 250,000 (250,000) - - 251,776 25,000 - 276,776 276,776 150,000 - 90,500 240,500 240,500 125,000 - - 125,000 - 150,000 - - 150,000 150,000 - 200,000 (200,000) - - 483 - (483) - - 1 1,088,002 31 11 (399-002) 950 - 158,454 12,500 - 450,000 222,340 80,000 - 100,000 264,394 - 5,000 250,000 220,518 - 150,000 - 50,000 125,000 100,000 924.7521 1,263,454 i; 158,454 12,500 450,000 222,340 80,000 100,000 264,394 5,000 250,000 220,518 150,000 50,000 125,000 100,000 2,188,206 (1,334,206 S 420,428 CITY OF BAYTOWN WATER & SEWER - CAPITAL IMPROVEMENT PROGRAM FUND (CIPF) 527 BUDGET SUMMARY A N Actual arried -Forwa Adopted Adjustments Adj Budget Estimated arried-Forwak Adopted Total 2006-07 r 2006-07 1 2007 -08 1 2007 -08 2007 -08 2007 -08 r 2007 -08 2008 -09 2008 -09 Revenues Interest on Investments S 110,182 S - $ 75,000 S - S 75,000 S 79,000 S - $ 50,000 $ 50,000 Bay Oaks Harbor Assessment - - - 12,500 12,500 12,500 - 30,000 30,000 80,000 80,000 Total Revenues 110,182 - 75,000 12,500 87,500 91,500 Expenditures Lift Stations Cabling - 5,895 - - 5,895 5,895 - - - Street Rehab Phase III - Utility - 764,218 - - 764,218 - 764,218 - 764,218 Decker Water Well 210,000 - - - - - - - Utility Billing Office Renovations - 50,000 - 15,000 65,000 65,000 - BOH Assmt -Lift Station & Piping Rplcmt - - - 6,700 6,700 6,700 - - - BOH Assessment - Restricted - - - 5,800 5,800 - 5,800 30,000 35,800 New Capital Project Initiatives - 1,126,243 268,044 (15,000 ) 1,379,287 - 1,379,287 54,181 1,433,468 84,181 2,233,486 Total Expenditures 210,090 1,946,356 268,044 12,500 2,226,900 77,595 2,149,305 Excess (Deficit) Revenues Over Expenditures (99,818) (1,946,356) (193,044) (2,139,400) 13,905 (2,149,305 ) (4,181 ) (2,153,486) Fund Balance - Beginning 2,239,399 2,139,581 193,225 2,139,581 2,139,581 2.153,4861 4,1811 2,153,486 S - S - Fund Balance - Ending S 2,139,581 S 193,225 S 181 S 181 S 2,153,486 S 4,181 A N CITY OF BAYTOWN WAffER & SEWER - IMPACT FEES 529 BUdGET SUMMARY Actual Carried- forwar Adopted Adjustments Adj Budget Estimated Carried-forward Adopted Total 2006 -07 2006-07 2007 -08 2007 -08 2007 -08 2007 -08 2007 -08 2008-09 2008 -09 Revenues Interest on Investments $ 109,751 $ - $ 75,000 $ - $ 75,000 $ 110,000 $ - $ 110,000 $ 110,000 Impact Fees 915,332 - - - - 1,250,000 - - - Contributed Capital Buy -In 41,028 - - - - - - - - 110,000 110,000 Total Revenues 1,066,111 - 75,000 - 75,000 1,360,000 - Expenditures Master Water Plan Update 3,709 - - - - - - - - N. Main/1 -10 Utility Design 197,402 368,715 - - 368,715 368,715 - - - New Capital Project Initiatives - 971,167 1,275,660 - 2,246,827 - 2,246,827 1,539,684 3,786,511 1,539,684 3,786,511 Total Expenditures 201,111 1,339,882 1,275,660 - 2,615,542 368,715 2,246,827 Excess (Deficit) Revenues Over Expenditures 865,000 (1,339,882) (1,200,660) (2,540,542) 991,285 (2,246,827 ) (1,429,684 ) (3,676,511) Fund Balance- Beginning 1,820,226 2,685,226 1,345,344 2,685,226 2,685,226 3,676,511 1,429,684 3,676,511 $ - I $ - Fund Balance - Ending $ 2,685,226 $ 1,345,344 $ 144,684 $ 144,684 $ 3,676,511 $ 1,429,684 CITY OF BAYTOWN BAYLAND ISLAND OPERATIONS FUND 540 BUDGET SUMMARY BY FUND Actual Budget Estimated Adopted 2006 -07 2007 -08 2007 -08 2008 -09 Revenues Lease of Facilities $ 44,166 $ 42,660 $ 51,943 $ 47,340 Interest on Investments 9,903 8,800 9,833 8,800 Miscellaneous Revenues - - 6,940 5,000 Total Revenues 54,069 51,460 68,716 61,140 Expenditures Supplies 5,411 1,100 600 1,100 Maintenance 17,473 18,220 12,039 30,420 Services 14,846 17,203 16,127 17,664 Total Operating 37,730 36,523 28,766 49,184 Capital Outlay 36,239 103,265 58,265 86,848 Total Expenditures 73,969 139,788 87,031 136,032 Excess (Deficit) Revenues Over Expenditures Working Capital - Beginning Working Capital - Ending (19,900) (88,328) (18,315) (74,892) 217,196 135,234 179,473 161,158 $ 179,473 $ 46,906 $ 161,158 $ 86,266 423 CITY OF BAYTOWN MEDICAL BENEFITS FUND 560 BUDGET SUMMARY BY FUND Actual Budget Estimated Adopted 2006 -07 2007 -08 2007 -08 2008 -09 Revenues - 250 22 200 Employer Contributions $ 4,260,558 $ 5,021,004 $ 4,537,417 $ 5,175,200 Employee Contributions 1,367,976 1,315,898 1,361,684 1,350,000 Fmployer Retiree Contributions 1,109,575 1,237,989 1,200,000 1,224,000 Interest Income 127,941 100,000 129,871 100,000 COBRA Insurance 19,373 - 18,546 - Retiree Contributions 339,004 336,000 336,436 336,000 Total Revenues 7,224,427 8,010,891 7,583,954 8,185,200 Expenditures Office Supplies - 250 22 200 Special Services - 126,200 74,718 133,900 Travel & Reimbursables 2,086 3,800 2,500 3,800 Association Dues - 500 200 200 Claim Payments 5,538,508 6,000,000 6,088,000 6,600,000 Administrative Fee on Ins. 1,226,116 1,300,000 1,100,000 1,200,000 Flexible Spending - - 114,700 120,000 Medical Services - 20,408 20,408 21,800 Total Expenditures 6,766,710 7,451,158 7,400,548 8,079,900 Excess (Deficit) Revenues Over Expenditures 457,717 559,733 183,406 105,300 Working Capital - Beginning 1,871,306 1,886,581 2,329,023 2,512,429 Restricted Reserve - GASB 45 (267,165) Working Capital - Ending No, of Working Capital Days 424 $ 2,329,023 $ 2,446,314 $ 2,512,429 $ 2,350,564 126 120 124 106 CITY OF BAYTOWN WORKERS COMPENSATION FUND 561 BUDGET SUMMARY BY FUND Actual Budget Estimated Adopted 2006 -07 2007 -08 2007 -08 2008 -09 Revenues Departmental Billings $ 444,153 $ 308,726 $ 310,307 $ 374,848 Interest Income 78,936 60,000 50,000 45,000 Total Revenues 523,089 368,726 360,307 419,848 Expenditures Personnel Services 58,714 63,016 63,459 68,336 Supplies 9,784 11,200 11,200 20,623 Maintenance 200 - - 200 Services 30,544 30,580 30,400 57,850 Education & Training 2,140 2,685 2,535 2,700 Claim Payments 255,251 495,309 350,000 485,403 Administrative Fee on Ins. 183,773 192,150 209,301 117,441 Capital Outlay 2,200 975 745 - UnforeseenMew Initiatives - - - 50,000 Total Expenditures 542,606 795,915 667,640 802,553 Excess (Deficit) Revenues Over Expenditures (19,517) (427,189) (307,333) (382,705) Working Capital - Beginning 940,464 713,494 920,947 613,614 Working Capital - Ending $ 920,947 $ 286,305 $ 613,614 $ 230,909 No. of Working Capital Days 620 131 335 105 425 CITY OF BAYTOWN OTHER MISCELLANEOUS FUNDS Fund # Fund Name 201 Municipal Court Revenue 203 CCPD ( #1) Capital Projects 204 CCPD (#1) Transitional 205 CCPD ( #1) Long -Term Liability 209 Parks & Recreation Escrow 210 Hazmat/Homeland Security 224 Photo Signal Enforcement 225 Police Forfeitures 226 Family & Youth Programs 228 Police Academy 231 ODD Trust & Agency 233 Justice Assistance Grant 241 High Intensity Drug Trafficking Area (HIDTA) 242 OCU Transitional 266 Library Special Revenue 280 Summer Youth Job Program 290 FEMA Fund 291 Emergency Management/LEPC 296 Baytown Nature Center 296 Baytown Nature Special Projects 298 Wetlands Education and Recreation Center 299 Wetlands - Special Projects 426 Balance FY 2008 -09 Balance 10/1/2008 Revenues Appropriations 9/30/2009 $ 72,649 $ 170,254 $ 242,903 $ - 581,706 10,000 591,706 - 60,771 - 60,771 - 139,429 49,050 188,479 - 135,039 32,020 167,059 - 36,044 900,000 936,044 - 105,160 5,000 110,160 - - 278,675 278,675 - 2,801 155,493 158,294 - 185,767 225,753 411,520 - - 32,113 32,113 - - 883,263 883,263 - - 37,893 37,893 - 11,663 100,000 111,663 - 41,973 115,000 156,973 - - 1,463,013 1,463,013 - 34,625 129,487 164,112 - 8,422 59,209 67,631 - 71,495 231,626 303,121 - 5,985 233,960 239,945 - 123,105 78,236 201,341 - $ 1,616,634 $ 5,190,045 $ 6,806,679 $ -