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_FY 05-06 COB Adopted BudgetCITY OF BAYTOWN ANNUAL PROGRAM OF SERVICES 2005-06 ADOPTED BUDGET SUBMITTED TO THE MAYOR AND COUNCIL September 27, 2005 Gary Jackson Bob Leiper Kelvin Knauf Rhonda Young City Manager Deputy City Manager Assistant City Manager Director of Finance 1r1� I ASTRODOME 70 MINUTES OALVESTON. TV SS MINUTES MOSSY AIRPORT SS MINUTES CMby HOUSTON INTER- CONTINENTAL AIRPORT SS MINUTES p¢ HOUSTON, TX SO MINUTES JONNSON SPACE CENTER 20MINUTES DMPEYP Rnn.�x. i !i mr ONr �\ �u; "5 w,.n• If +., BELVIEW 1 g GAIRNA / i PARK f' V - HAMSER it �! N 11h .� S �ed H..hh I Cl it riJR P44 PASADEN� KRP $ ` B A Y ."I►OINr -iv o HO N LA PORTS SMORB A� GALV ES' I rl �' B A Y PEARLAND R LAKEVI I ASA SEABROOK p��Y N BA AU LIKE I / _ FMRIMRS 1 WEBM l1 i u ydlR LEAGUE CITY GALVESTON EOU TEXAS CITY m ALVIN \ v sd P� 0 V LU I ,K }< PAInn \ HITfMCOfK �, 11YOd CITY OF BAYTOWN ELECTED OFFICIALS CALVIN MUNDINGER MAYOR MERCEDES RENTERIA III DON MURRAY COUNCIL MEMBER COUNCIL MEMBER DISTRICT I DISTRICT 4 SCOTT SIIELEY COUNCIL MEMBER DISTRICT 2 COUNCIL MEMBER DISTRICT 3 I3erti.1_-0 AtRlow MAYOR PRO TEMPORE DISTRICT S Iy:1►516 vadr :�r:�i COUNCIL MEMBER DISTRICT 6 iii EMPLOYEE MISSION STATEMENT CITY OF BAYTOWN, TEXAS PRIDE IN PUBLIC SERVICE IS THE CORNERSTONE OF OUR COMMITMENT TO EXCELLENCE We pledge to be responsive to the decisions of our elected officials and to the needs of our citizens. This will grow through open and effective communication among the council, the citizens, and the employees. We commit ourselves to serving the best interests of the people of our community through courteous and efficient service. We dedicate ourselves to the highest ideals of honor and integrity in our relationships with the public. We strive to maintain a progressive, enthusiastic, and creative approach to our work This is our professional responsibility. We affirm the dignity and worth of every service rendered by city employees. EFFICIENT SERVICE TODAY- ENTHI/SMSM FOR TOMORROW iv CITY OF BAYTOWN ORGANIZATION CHART Fire Depuh Cih Manager Enginming 1' Planning aml Develupment ServicY Parks & Recreation Capital Projects Citizens Cit% Council TIR7#1 BAWA Rcdcv. Auth. MDD 11 City Manager Legal City Clerk & Municipal Court Complaint Resolution (CC rAssistant Citv Manager Public Works 11 [ Fiscal Operaliims uJ Human Resuurcm Utilities Infurmatiim Technnlo® Library Services (ITS) Public Safety Public Health Complaint m Cmmucatio & EMS Connlinatim Police v r GOVERNMENT FINANCE OFFICERS ASSOCIATION Distinguished Budget Presentation Award PRESENTED TO City of Baytown Texas For the Fiscal Year Beginning October 1, 2004 Praidmt Executive flircmr The Govemment Finance Officers Association of the United States and Canada (GFOA) presented a Distinguished Budget Presentation Award to City of Baytown, Texas for its annual budget for the fiscal year beginning October 1, 2004. In order to receive this award, a govemmental unit must publish a budget document that meets program criteria as a policy document, as an operations guide, as a financial plan, and as a communications device. This award is valid for a period of one year only. We believe our current budget continues to conform to program requirements, and we are submitting it to GFOA to determine its eligibility for another award. M CITY OF BAYTOWN ANNUAL PROGRAM OF SERVICES ADOPTED BUDGET 2005 -06 TABLE OF CONTENTS Paee Map of City of Baytown, Texas ii List of Elected Officials iii Mission Statement iv Organization Chart v GFOA Distinguished Budget Presentation Award vi Table of Contents Reader's Guide Reader's Guide 1 Budget Calendar 5 Overview of the City of Baytown 6 Financial Policies 10 Budget Glossary 12 Manager's Message Manager's Message 19 Technical Adjustments 29 Major Budget Issues Report General Fund 33 General Debt Service Fund 42 Hotel/Motel Fund 43 Water and Sewer Fund 44 Sanitation Fund 47 Storm Water Utility 48 Central Services 48 Garage Fund 48 Warehouse Operation 48 Schedule of Supplemental Proposals 49 Funded Capital for Major Funds 51 Miscellaneous Information 55 Compensation FY 2006 56 Medical/Dental Plan Board of Trustees Recommendations 60 Supplemental Request - Three Relief Fire Fighters 62 Chambers County Fire Protection Contract 63 Supplemental Request - Two Relief Paramedic FTE's 65 Organized Crime Transitional Funding 66 Budget Conversion of Part-time Mosquito Control Operator to Full-time Mosquito Control Operator 67 Comprehensive Plan Annual Report 68 Health Department Fee Review and Adopted Increases 80 Contractor Registration Program 83 Creation of a GIS Fee 84 Governmental Accounting Standards Board Statement 45, Accounting and Financial Reporting by Employers for Postemployment Benefits Other Than Pensions 85 2006 Water & Sewer Rates 88 CITY OF BAYTOWN ANNUAL PROGRAM OF SERVICES ADOPTED BUDGET 2005 -06 TABLE OF CONTENTS Paee Valve Maintenance 90 Leak Defection 91 Water Rehabilition Report 92 Utility Letter BID Implementation 93 Unfunded Requests Unfunded Supplemental Proposals 94 Unfunded Capital for Major Funds 95 Budget Summaries Budget Summary Comparison - Comparison of 2005 Budget to 2006 Adopted 97 Budget Summary Comparison - Consolidated Summary of Fund Balances 98 Summary of All Fund Types - Comparative Schedule of Budgets for 2006 99 Summary of Governmental Fund Types - Comparative Schedule of Budgets for 2006 100 Governmental Fund Expenditure Detail for Fiscal Year 2006 101 General Fund - Budget Summary by Fund 105 Assessed Valuation, Estimated Ad Valorem Collections and Ad Valorem Tax Rate Distribution 106 General Debt Service Fund - Budget Summary by Fund 107 Hotel/Motel Fund - Budget Summary by Fund 108 Summary of Proprietary Fund Types - Comparative Schedule of Budgets for 2006 109 Proprietary Fund Expenditure Detail for Fiscal Year 2006 110 Water and Sewer Fund - Budget Summary by Fund 113 Sanitation Fund - Budget Summary by Fund 114 Storm Water Utility Fund - Budget Summary by Fund 115 Garage Fund - Budget Summary by Fund 116 Warehouse Operations Fund - Budget Summary by Fund 117 General Fund Organization Chart 119 Budget Summary by Fund (Revenues & Expenditures by Type) 120 Budget Summary by Fund (Revenues & Expenditures by Function) 121 General Fund Revenue Summary 122 Revenue Detail 123 Budget Summery by Department 125 Budget Summary by Account 126 General Fund Program Summaries and Departmental Budgets General Administration 130 Fiscal Operations 132 Legal Services 134 Information Technology Services 136 Planning and Development Services 138 Human Resources 140 City Clerk 143 City Facilities 147 General Overhead 148 Police 150 CITY OF BAYTOWN ANNUAL PROGRAM OF SERVICES ADOPTED BUDGET 2005 -06 TABLE OF CONTENTS Page Fire 154 Communications 158 Emergency Medical Services 160 Public Works Administration 162 Streets and Drainage 164 Traffic Control 166 Engineering 168 Public Health 171 Parks and Recreation 174 Sterling Municipal Library 179 Transfers Out 182 General Debt Service Fund Budget Summary by Fund 183 Assessed Valuation, Estimated Ad Valorem Collections and Ad Valorem Tax Rate Distribution 184 Assessed Valuations, Tax Levy and Collections - Last Ten Fiscal Years 185 General Long Term Debt Principal and Interest Requirements As of October 1, 2005 186 General Long Term Debt Schedule of Fiscal Year 2005 -06 Requirements 187 Statement of Bonded Indebtedness General Obligation Bonds Fiscal Year 2005 -06 188 Hotel/Motel Fund Organization Chart 195 Budget Summary by Fund 197 Program Summary 198 Service Level Budget 199 Water and Sewer Fund Organization Chart 201 Budget Summary by Fund (Revenues & Expenditures by Type) 202 Budget Summary by Fund (Revenues & Expenditures by Function) 203 Operating Results 204 Revenue Detail 205 Summary by Account 206 Water and Sewer Fund Program Summaries and Departmental Budgets Utility Billing and Collections 210 Water and Sewer General Overhead 213 Water Operations 214 Wastewater Operations 216 Utility Construction 218 Transfers Out 220 Waterworks and Sewer System Revenue Bonds - Summary of FY 2005 -06 Debt Requirements 221 Waterworks and Sewer System Revenue Bonds - Long Term Debt Schedules 222 CITY OF BAYTOWN ANNUAL PROGRAM OF SERVICES ADOPTED BUDGET 2005 -06 TABLE OF CONTENTS Page Sanitation Fund Organization Chart 227 Budget Summary by Fund 228 Operating Results 229 Solid Waste Program Summary 231 Solid Waste Service Level Budget 232 Storm Water Utility Fund Storm Water Utility Fund Organization Chart 235 Budget Summary by Fund 237 Storm Water Utility Program Summary 238 Storm Water Utility Service Level Budget 239 Central Services Garage Fund Organization Chart 241 Garage Fund Budget Summary by Fund 242 Garage Fund Operating Results 243 Garage Operations Program Summary 244 Garage Operations Service Level Budget 245 Warehouse Operations Fund Organization Chart 247 Warehouse Operations Fund Budget Summary by Fund 248 Warehouse Operations Operating Results 249 Warehouse Operations Program Summary 250 Warehouse Operations Service Level Budget 251 Ordinances Appropriation Ordinances 253 Tax Levy - Ordinance - General Fund 255 Water and Sewer Rate Change 257 GIS and Contractor Registration Fees and Health Inspection Fees 261 Salary Schedules All Funds Summary of Full-time Positions by Department 267 Schedule of Full-time Budgeted Positions 268 Endnotes for Personnel Changes 276 Grade Structure 2005 -06 279 Salary Scbedules 280 Statistical Section Government -wide Expenses by Function 283 Government -wide Revenues 284 General Governmental Expenditures by Function - Last Ten Fiscal Years Table 1 285 General Governmental Revenues by Source - Last Ten Fiscal Years Table 2 285 CITY OF BAYTOWN ANNUAL PROGRAM OF SERVICES ADOPTED BUDGET 2005 -06 TABLE OF CONTENTS Page General Governmental Tax Revenues by Source - Last Ten Fiscal Years Table 3 286 Assessed and Estimated Actual Value of Property - Last Ten Fiscal Years Table 4 286 Property Tax Levies and Collections - Last Ten Fiscal Years Table 5 287 Property Tax Rates - Direct and Overlapping Governments - Last Ten Fiscal Years Table 6 287 Ratio of Net General Bonded Debt to Assessed Value and Net Bonded Debt Per Capita Last Ten Fiscal Years Table 7 288 Computation of Legal Debt Margin - September 30, 2004 Table 8 288 Ratio of Annual Debt Service Expenditures for General Bonded Debt to Total General Governmental Expenditures - Last Ten Fiscal Years Table 9 289 Computation of Direct and Overlapping Debt - September 30, 2004 Table 10 289 Revenue Bond Coverage: Water and Sewer Bonds - Last Ten Fiscal Years Table 11 290 Property Value and Construction - Last Ten Fiscal Years Table 12 290 Principal Taxpayers for The Year Ended September 30, 2004 Table 13 291 Demographic Statistics - Last Ten Fiscal Years Table 14 291 Miscellaneous Statistical Information for The Year Ended September 30, 2004 Table 15 292 Component Units Baytown Area Water Authority Organization Chart 295 Baytown Area Water Authority Board of Directors 296 Baytown Area Water Authority - Manager's Message 297 Baytown Area Water Authority Major Budget Issues 299 Baytown Area Water Authority Budget Summary by Fund 301 Baytown Area Water Authority Operating Results 302 BAWA - Capital Improvement Program Fund Budget Summary by Fund 303 Baytown Area Water Authority Program Summary 305 Baytown Area Water Authority Service Level Budget 306 Baytown Area Water Authority Revenue Bonds Long Term Debt Amortization Schedules 308 Baytown Area Water Authority Revenue Bonds Detail Debt Amortization Schedules 309 Baytown Area Water Authority Untreated Water Rates & Treated Water Rates 311 Baytown Area Water Authority - City of Houston's Notification of Increased Water Rates 312 Baytown Area Water Authority Ordinance 313 Crime Control and Prevention District Major Budget Issues 317 CCPD Transitional Fund Budget Summary by Fund 318 CCPD Long -Term Liability Fund Budget Summary by Fund 318 CCPD Capital Project Fund Budget Summary by Fund 319 Municipal Development District Members 323 Municipal Development District - Managers Message 324 Municipal Development District Major Budget Issues 326 Municipal Development District Program Budget Summary by Fund 329 Municipal Development District - Supplemental Information Included for Planning Purposes 330 Municipal Development District Projects Summary - FY 2002 -2011 Capital Improvements Program (CIP) Budget 331 Municipal Development District Long Term Debt Schedules 332 Municipal Development District Revenue Projections 2005 -06 333 Municipal Development District Resolution 334 Tax Increment Reinvestment Zone 335 Baytown Reinvestment Zone Number One Budget Summary 337 CITY OF BAYTOWN ANNUAL PROGRAM OF SERVICES ADOPTED BUDGET 2005 -06 TABLE OF CONTENTS Page Baytown Reinvestment Zone Number One Budget Summary by Fund 339 Capital Improvements Capital Improvement Program Budget Overview 341 FY 2002 -2011 Capital Improvements Program (CIP) Budget 347 FY 2005 -06 Capital Improvement Projects Summary 348 General Capital Improvement Projects Summary 348 Utility Capital Improvement Projects Summary 349 Municipal Development District Projects Summary 351 City of Baytown FY 2002 -11 Capital Improvements Program (CIP) Budget Projects Summary 353 City of Baytown FY 2002 -11 Capital Improvements Program (CEP) Budget General Capital Improvement Projects Sun 354 City of Baytown FY 2002 -11 Capital Improvements Program (CIP) Budget Utility Capital Improvement Projects Sumr 355 Municipal Development District FY 2002 -11 Capital Improvements Program (CIP) Budget Projects Summary 356 City of Baytown 2001 Bond Program General Capital Improvements Projects Summaries 357 City of Baytown 2001 Bond Program Utility Improvements Projects Summaries 360 City of Baytown - 2001 Bond Program CIP Projects Through 2006 Sanitary Sewer Projects: Completed or Under Design/Construction 364 Utility Capital Improvement Program for 2005 -06 Through 2010 -11 Fiscal Years Resolution 365 Miscellaneous Funds Miscellaneous Funds Overview 367 Municipal Court Special Revenue Fund 201 Budget Summary by Fund 373 Parks and Recreation Escrow Special Revenue Fund 209 Budget Summary by Fund 374 Hazmat/Homeland Security Special Revenue Fund 210 Budget Summary by Fund 375 Street Maintenance Tax Fund 211 Budget Summary 376 Police Forfeitures Fund 225 Budget Summary by Fund 377 Family & Youth Program Fund 226 Budget Summary by Fund 379 Police Academy Fund 228 Budget Summary by Fund 380 Odd Trust and Agency Fund 231 Budget Summary by Fund 381 Local Law Enforcement Block Grant (LLEBG) Fund 233 Budget Summary by Fund 382 Harris County Organized Crime & Narcotics Task Force Fund 240 Budget Summary by Fund 383 High Intensity Drug Trafficking Area (HIDTA) Fund 241 Budget Summary by Fund 384 OCU Transitional Fund 242 Budget Summary by Fund 385 Library Special Revenue Fund 266 Budget Summary by Fund 386 Community Development Block Grant (CDBG) Fund 270 Budget Summary by Fund 387 Emergency Operations Center Fund 273 Budget Summary by Fund 388 Summer Program Fund 280 Budget Summary by Fund 389 Emergency Management Fund 291 Budget Summary by Fund 390 Local Emergency Planning Committee (LE.PC) Fund Budget Summary by Fund 390 Fire Act Grant Budget Summary by Fund 391 Baytown Nature Center Fund 296 Budget Summary by Fund 392 Baytown Nature Center Special Projects Fund 296 Budget Summary by Fund 392 Wetlands Education and Recreation Center Fund 298 Budget Summary by Fund 393 Wetlands Education and Recreation Center Fund 299 - Special Projects - Budget Summary by Fund 394 Capital Replacement Fund (CRF) 350 Budget Summary by Fund 395 Capital Replacement Fund (CRF) 350 - Capital Lease List 396 CITY OF BAYTOWN ANNUAL PROGRAM OF SERVICES ADOPTED BUDGET 2005 -06 TABLE OF CONTENTS Page Capital Improvement Program Fund (CIPF) 351 Five Year Budget Projection 397 Bayland Island Operations Fund 540 Budget Summary by Fund 398 Bayland Island Construction Fund 541 Budget Summary by Fund 398 Medical Benefits Fund 560 Budget Summary by Fund 399 Workers Compensation Fund 561 Budget Summary by Fund 399 �� O Q ca READER'S GUIDE TO THE 2005 -06 ANNUAL PROGRAM OF SERVICES (OPERATING BUDGET) The Reader's Guide provides an overview of the City of Baytown's budget process and budget documents. Also included in this section is a glossary of budget terms. The City of Baytown has prepared a budget designed to meet the highest standards of performance in municipal budgeting. The budget presentation format for division/department summaries has been designed to include program goals, objectives and meaningful workload and productivity measures. Various financial summaries, statistical information and detailed revenue sources are provided to help define the City's goals, purposes and assumptions for projections. The Budget Basis, the Major Budget Documents, the Budget Process and Organization of the Budget itself are described below. BUDGET BASIS Our Budget Process is based on a working capital approach and budgets are adopted on a basis consistent with generally accepted accounting principals. Working capital is defined as the amount by which the total current assets exceed total current liabilities. It is used to balance the budget as long as it does not have a negative impact on that particular fund. Annual appropriated budgets are adopted for the Governmental Funds (i.e., General Fund, General Debt Service Fund and Hotel/Motel Fund) and the Proprietary Funds (i.e., Water and Sewer Fund, Sanitation Fund, Storm Water Utility Fund and Central Services Funds). All annual appropriations lapse at fiscal year end. Project length financial plans are adopted for all capital project funds. ACCOUNTING BASIS The budget for the General, General Debt Service and Hotel/Motel Funds (Governmental) are prepared on the modified accrual basis of accounting. Under this basis of accounting, revenues are recognized when they become both measurable and "available" to finance expenditures of the current period. Expenditures are recognized when the related fund liability is incurred, except for (1) inventories of material and supplies which may be considered expenditures either when purchased or when used; (2) prepaid insurance and similar items which need not be reported; (3) accumulated unpaid vacation, sick pay and other employee benefit amounts which need not be recognized in the current period and (4) principal and interest on long -term debts which are generally recognized when due. All proprietary fund types are accounted for on a flow of economic resources measurement focus and use the accrual basis of accounting. Revenues are recognized when they are earned and expenses are recognized when they are incurred. FINANCIAL STRUCTURE The financial structure of the Budget is organized by funds. The two types of Funds utilized in this budget are Governmental and Proprietary. The specific funds that make up the Governmental Fund type are General Fund, General Debt Service Fund and Hotel/Motel Fund. The Proprietary Fund types are made up of the Water and Sewer Fund, Sanitation Fund, Storm Water Utility Fund and Central Services Fund (Garage and Warehousing). Each of the above mentioned funds operate separately and independently from one another; therefore, they are budgeted separately and include separate financial statements. A fund is generally defined as a fiscal and accounting entity, which has its own self - balancing set of accounts recording cash and other financial resources, as well as any liabilities or residual equities or balances. Funds are segregated for the purpose of carrying on specific activities or attaining certain objectives in accordance with special regulation restrictions or limitations. MAJOR BUDGET DOCUMENTS The City of Baytown's budget process includes the production of three key documents. It is important to understand the timing and purpose of these documents in order to fully understand the process itself. The Budget Manual - February/Early March Prior to budget development and training of departmental support staff, the Budget Manual is drafted and completed in early March. This document serves as a developmental guide and includes sections on annual budget highlights and specific development instructions, as well as appendices with rate calculations, format examples and supplemental forms. 2. Budget Priorities Through various strategic planning sessions held throughout the year and individual communications to the City Manager, the City Council has provided input concerning the City functional areas and the preferred methods of addressing anticipated revenue shortfalls; operational expenditures related to voter approved referendums; rising health care costs; sewer capacity /compliance issues and water and sewer rate increases. 3. The Proposed Budget - Late July Pursuant to City Charter, the Proposed Budget is required to be submitted to the City Council in late July or "at least sixty (60) days prior to the beginning of each budget year'. (See Article V, Section 41 contained in the City Charter.) This document represents a modified and balanced version of departmental budget 1 READER'S GUIDE (Continued) requests versus projected revenues. The Proposed Budget is a product of policy as proposed by the departmental budget requests and the review of the City Manager and Assistant City Manager. 4. The Adopted Budget • Late September The Adopted Budget represents a modified version of the Proposed Budget after the public hearing and the City Council's review in August and September. Any changes deemed necessary by City Council to funding levels or revenue projections are reflected in the Adopted Budget. Revisions may also be made to reflect any updates to budget information. THE BUDGET PROCESS The City of Baytown uses a hybrid zero-based/program- oriented budgeting process. Each budgeting division/department is given a target or "base level" funding based upon the previous year's funding level. With a few exceptions, no new fixed assets or new supplemental program funding requests/positions may be included in base level funding. Any funding request that represents new expenditures and programs, or that is in excess of base level funding, must be submitted as a supplemental program funding request. These supplemental requests may be either a new or enhancement to an existing program for resources, depending upon the budgeting division/department's funding targets. Budget Training for Support StaffBudget Guideline Review February is the time when existing budget guidelines, procedures and forms are reviewed. Changes may be made to the budget process in order to make budget development more efficient and address format requests from staff. More formal budget training is held in March and April after compilation of the budget manual. Departmental staff is convened for a review of any changes to the budgetary process. If changes to the process are significant, division managers and department managers are informed via general Budget Office meetings and management discussions in late March. During the training, the staff is informed of budgeting concepts, the budget process and the budget template, as well as given a quick introduction to the City's budget forms. 2. Revenue Projection The budget revenue projection for the new fiscal year begins mid -year of the current fiscal year. The Finance Director makes this projection with the help of department directors and division managers. Projections are based upon consultations with state and local agencies, trend analysis, anticipated changes 2 in the local and regional economy and discussions with directly associated staff members. Although beginning earlier, the budget revenue projection occurs concurrently with departmental budget development and extends until the budget is adopted based upon the receipt of any new information. 3. Proposed Budget Development During the budget development at the division and departmental level, the Budget Office staff works with division/department managers to analyze requests, provide advice and lend assistance. Budget requests are based upon a base level funding, and any additional funding is made in the form of supplemental program funding requests. The program goals, objectives and measures are evaluated during budget development to determine effectiveness of program activities and levels of appropriate funding. 4. Proposed Budget Analysis /Compilation Once division and departmental budget requests are completed, the Budget Office reviews and compiles a preliminary draft of the Proposed Budget in the form of detail workbooks. These workbooks are then submitted to the Director of Finance, City Manager and Assistant City Manager, known as the Budget Review Committee, for review and are referenced during staff budget meetings. After each City department gives a summary budget presentation and answers questions from the Budget Review Committee during staff budget meetings, the funding requests and target levels are reviewed and discussed. Given revenue projections and base level funding requirements, budget programs or supplemental program funding requests are proposed for funding. A total recommended funding level is determined from both base level and supplemental program funding requests proposed. At this time the funding level is weighed against available resources. A tax rate increase may or may not be recommended depending upon program priorities and issues. 5. City Council Budget Study The Major Budget Issues Report is prepared by the City Manager for the Proposed Budget, which highlights and summarizes funding requirements, major changes in programs and alternatives for funding. The Major Budget Issues Report is then reviewed and discussed by the Council during the work sessions. 6. Public HearingBudget Adoption A public hearing on the budget and tax rate is held in late August to early September prior to final budget READER'S GUIDE (Continued) consideration. At the public hearing, the citizens or any other individual may make formal comment either for or against the Proposed Budget. The public also has the opportunity to attend City Council budget work sessions occurring from August through September. Budget adoption occurs in mid- September after the City Council deliberations and the public hearing. The City Council may take action to modify the Proposed Budget per its discretion. The City Council also adopts a tax rate to support adopted funding levels. Pursuant to City Charter, the Proposed Budget as submitted by the City Manager becomes the Adopted Budget if no action is taken by September 27th. (See Article V, Section 46 contained in the City Charter.) 7. Compilation of Adopted Budget /Budget Maintenance An Adopted Budget is compiled and published during the first months of the new fiscal year. The Adopted Budget in the form of an amended Proposed Budget is available for public inspection in late September. Ledger amounts are prepared for the new fiscal year prior to October 1. Budget Maintenance is a year-round activity of division/department directors and the Budget Office. In addition to spending controls such as appropriation level "lock -out" and position control review, any unbudgeted expenses in the capital appropriation unit require authorization via a budget transfer. Other spending control mechanisms include monthly review of expenditures by the Budget Office. Quarterly budget analysis reports are prepared to present budget versus actual expenditure variances. These reports are reviewed by the staff and the City Council to identify and communicate any major expenditure variances. If necessary, a budget amendment ordinance is adopted based upon the third quarter budget analysis report. DEPARTMENT/DIVISION PROGRAM SUMMARIES Each division within a department is described by narrative information displayed on pages facing resource and expenditure information in order to give the City Council a well - rounded presentation of each division. Program summaries include the following information. Program Description - This section outlines the function and responsibilities performed by the division. It is provided to enable the reader to understand the program elements included in each particular division budget. Major Division Goals - Goals describe the purpose or benefit the division/department plans to provide to the community and/or organizations its serves. Goals identify the end result the division/department desires to achieve with its activities. Goals are often ongoing and may not be achieved in one year. Major Division Objectives - Objectives are quantifiable steps toward accomplishing stated goals. They should have a specific time frame or measurable achievement. Objectives should be able to be reached or completed within the current fiscal year. Objective statements are not required for every activity performed, but should focus on the major steps necessary for achieving established goals. Workload Measures - Workload measures reflect major activities of the division/department. They indicate the amount of work, which has been done in the past and projected workload levels for the current and next year. Workload measures should be able to be tracked with a reasonable amount of time and effort. Expenditures - The summary of expenditures show the category of expenses for each of the division's programs as compared from year to year. The Baytown Area Water Authority (BAWA), Crime Control and Prevention District (CCPD), Municipal Development District (MDD) and Tax Increment Reinvestment Zone (TIRZ) included in the Component Unit section are presented for the overall comparability and are not subject to annual appropriation. Other miscellaneous funds are included in the budget to reflect the overall City's operations. BAWA operates under a Board of Directors, which is appointed by the City of Baytown. The City of Baytown exercises oversight authority over the operations of BAWA; as a result, BAWA is reported as a component unit of the City. The CCPD sales tax ended on December 31, 2003. The last sales tax payment was received in February 2004 for the December 2003 sales activity. The MDD was created to levy and account for the collection of a sales and use tax at the rate of one -half of one percent for the purpose of financing economic development projects that provide economic benefit and diversify the economic base of the community. The boundaries of MDD include the portion of the City that is in Harris County and excludes the portion that is in Chambers County. The City Council appoints all members of the governing board of MDD and approves any debt issued by MDD. 3 READER'S GUIDE (Continued) The TIRZ was created to provide public improvements to support commercial development/redevelopment and some residential development in the designated area. The designated area consists of property located within the Baytown city limits in the general vicinity of the intersection of Interstate 10 and Garth Road. This area includes the San Jacinto Mall, surrounding vacant property and the proposed Eastpoint subdivision, totaling 350 acres of land lying in the G.C. Davis and the T. Patching Survey. The creation of the TIRZ established a base year value for the designated property. Any incremental increase in property value is dedicated to reimburse the developers for the cost of the public improvements. The Board of Directors for the Zone consists of nine members of whom the City appoints six, and three members include representatives from Hams County, Goose Creek Consolidated Independent School District and Lee College respectively. The Miscellaneous Section consists of funds designated for a single purpose. A grant or contractual arrangement authorized their approval; therefore, these budgets are submitted as a matter of information. Included are the funds for Municipal Court Special Revenue, Parks and Recreation Escrow Special Revenue, Hazmat/Homeland Security Special Revenue, Street Maintenance Tax, Police Forfeitures, FamilyNouth Programs, 4 Odd Trust and Agency, Police Academy, Local Law Enforcement Block Grant, Harris County Organized Crime and Narcotics Task Force, High Intensive Drug Trafficking Area, Library Special Revenue, Community Development Block Grant, Emergency Operations Center, JTPA Summer Program, Emergency Management, Fire Act Grant, Baytown Nature Center, Wetlands Education and Recreation Center, Capital Replacement, Capital Improvement Program, Bayland Island Operations and Risk Management Funds. CITY OF BAYTOWN 2005 -06 BUDGET PROCESS BUDGET CALENDAR DATE DAY ACTION Feb. 15 Tuesday CIP Committee to Review Updates for 2005 -06 Feb. 17 Thursday Budget Information on Intranet Feb. 17 - - __. -- - -- rr Feb. 17 -May 6 -- 4 Mai 6 May 9 -13 May 12 May 12 -16 May 17 -20 May 23 -June 3 May 26 _ May 31 May 31 -June 16 June 10 June 17 - July 8 F June 23 I July 14_ -_- July 15 July 19 _ July 21 r July 22 July 25 - July 28 July 28 - July 29 _ August 1 -3 Asst 4 -12 September 8 f Sber 8 -.. -.. September 8 - -- September 9 September 15 SPECIAL Thursday Budget Kickoff Meeting Computer training on Budget Prep System Thurs. -Fri. Assist Departments with budget preparation Strategic Plan Update _ Friday Deadline for HR requests for new positions and upgrades Friday Deadline for Vehicle Requests _ Friday Deadline for PC requests to ITS Tuesday Deadline to review Departmental Draft Budgets with Deputy City Manager Friday Deadline to tum in Departmental Budgets Mon. -Fri. Prepare various supporting budget schedules and complete revenue projections Thursday Distribute Departmental Budgets to City Management Thurs. -Mon. City Management review Budgets Tues -Fri. Budget work sessions with City Management _ Mon. - Fri. Record budget changes and send to departments Thursday Budget lhientation for Elected City Council - Thursday Council Receives 2006 Budget Survey Tues: Thur_s. City Management review of revised Budgets from departments. Begin compilation. Friday Final Changes to Budget Office Fri. - Fri. Compile Proposed Budget for City Council Thursday .City Council Budget Survey due _Thursday Work Session to Review Survey Results and Establish Budget Priorities Friday Final Administrative Budget Review _ Tuesday Noon deadline for final review Thursday Work Session to review Capital Improvement Program (CIP) Budget Friday Deadline to send budget to printer _- Monday HCAD Certified Appraisal Report due to City ., Thursday Council Meeting to Submit Proposed Budget to City Council &Schedule Public Hearings, TBA Thurs. - Fri. Prepare additional schedules as needed for City Council work session - Mon. -Wed. City Council Budget Work Sessions Thurs. - Fri. Record budget changes initiated by City Council and send to departments _ Thutsday Certification of anticipated collection rate by tax collector _Thursday Submit to City Council the calculation of effective and rollback tax rates (1) - Thursday Meeting of City Council to discuss tax rate. (If proposed tax rate exceeds the rollback rate or the effective tax rate, then vote to place a proposal to adopt the rate at future meeting. If motion passes, schedule a public hearing.) Thursday Publish notices of the Public Hearing on the Proposed Budget _ - - - -- -- -- -- — — - Thursday Publication of effective and rollback tax rates - ; scc hedules and fimd balances _ Thursday If proposed tax rate exceeds the rollback rate or the effective tax rate, publish "Notice of Public Hearing on Tax Increase" (Ist quarter -page notice) at least seven days before Public Hearing Thursday Public hearing on the Proposed Budget 5 ember 27 Tuesday City Council adopts the 2005 -06 Budget, tax rate and rate adjustments ordinance Sept. 28 - Oct. 28 Wed.-- Fri. Finalize budget document schedules for publishing Sept. 30 & Oct. 4 Fri. & Tues. Publish notices of the Adopted Budget October 1 Saturday Adopted Budget implemented ..- November 2 - -- y Wednesda Budget document 8 _— printed November 10 Thursday Present published copy of budget document to City_ Council, City Clerk and County Clerk _ -- I) Based upon date of receipt of HCAD certified roll. OVERVIEW OF THE CITY OF BAYTOWN, TEXAS GENERAL INFORMATION The City of Baytown, Texas is the third largest city in the Houston Metropolitan Area. Located east of Houston, Baytown is only 20 miles from downtown Houston, within 35 minutes of Houston Hobby Airport and within 55 minutes of Houston Intercontinental Airport. Houston is readily accessible via Interstate 10, a major thoroughfare running through the north side of Baytown. The City encompasses an area of 34 square miles with an estimated population of 70,512 for 2005. Baytown boasts a rich environment, historical and economic heritage. It is surrounded by six bays and the Houston Ship Channel, which has led not only to the development of a booming petrochemical industry, but also a variety of recreational activities centered around the area's waterways. In the past, Baytown was home to Karankawa Indians, and some their artifacts can still be found at the Baytown Nature Center. Many historic battles also took place in the Baytown area. The City was incorporated January 24, 1948 as a Home Rule City operating under the Council- Manager form of government. The City Council is composed of the Mayor and six City Council members. All six of the Council members are required to reside within defined districts from which they are elected. The Mayor is elected at large. All City Council positions and the Mayor are elected for two - year staggered terms. Article III, Section 32 of the City Charter requires that the Council appoint a City Manager to act as the chief administrative and executive officer of the City. It is the responsibility of the City Manager to appoint and remove department heads and conduct the general affairs of the City in accordance with the policies of the Council. Summary of Local Economy The City of Baytown in the past four calendar years (2000 — 2004), over $184 million in new commercial and over $182 million in new residential building activity has occurred. This residential trend is continuing with $12 million of the new construction occurring in the first six months of calendar year 2005. Commercial renovation and expansion are also strong with $54 million in activity in the past five years. City and Community Initiatives The community is proud of its industrial heritage and the many opportunities a strong industrial base provides. City officials, citizen groups, business and industry have a similar vision; to make this community a better place to live, work and raise our children. Some of those efforts include: 6 • On May 5, 2001, in the general election, the citizens of the City of Baytown approved six bond propositions that include $20 million in street improvement and rehabilitation projects, $3.2 million in drainage improvements and $2.2 million in fire fighting facilities and equipment. • On May 5, 2001, in the general election, the citizens of the City of Baytown also voted to authorize the creation of the Baytown Municipal Development District (MDD) and the collection of a'ii cent sales and use tax for the purpose of financing economic development projects that provide economic benefit and diversify the economic base of the community. The MDD will fund additional economic and public improvements in the amount of $27 million dollars over the next 10 years. Phase one projects, which are planned for the first five years, include the areas of economic development initiatives; streets, drainage, sidewalks and signalization improvements; utilities improvements; and parks improvements. Projects planned for the fourth year total approximately $3 million. • On February 2, 2002 the citizens voted to dissolve the Crime Control and Prevention District (CCPD) ''A cent sales tax effective since 1998. Transitional funding was provided in the CCPD plan to assist with the phase out of the tax. CCPD legislation provided that in the event a renewal election failed and outstanding liabilities existed, the tax could be continued for one calendar year after the calendar year in which the sales tax renewal election was held to retire the debt. The City Council established December 31, 2003 as the final date for collecting the CCPD sales tax for retiring long -term CCPD liabilities. • The voters approved a charter amendment on May 4, 2002, increasing minimum staffing for the fire department. • The voters approved a street maintenance sales tax in the amount of '/4 of 1% on May 15, 2004. The funds generated by the sales tax will be limited to the maintenance of existing residential streets as of May 15, 2004. Three types of maintenance are planned: concrete street repair, asphalt millingloverlay and crack sealing. The work in all three areas will be contracted out to construction companies. • With the support of the community, numerous amenities continue to be developed including (1) the Goose Creek Greenbelt Project, which creates a linear park through the heart of the community; (2) The Baytown Nature Center, a 400 acre preserve within the city limits developed from what was known as the Brownwood subdivision that was destroyed by subsidence and Hurricane Alicia. The Nature Center is on the National Bird Watching Trail and is host to over 275 different species of birds along with numerous varieties of Flora and fauna and (3) The Eddie V. Gray Wetlands Education and Recreation Center, a cooperative effort of the School District, Lee College and the City to provide an opportunity for young and old to learn more about fisheries, wildlife, ecology, etc. • The Neighborhood Protection Division has been reorganized and expanded to provide improved response to appearance issues. They serve as the focal point for numerous community clean up activities. • Quality of life continues to be a focus for City departments. Projects such as the new walking trail, renovated parking facilities and a new Sprayground at Roseland Park are examples of efforts to make Baytown a better place to call home. • The civil plan review and building permit application process has been improved so that the turnaround period once again meets our target of 20 days for commercial plans, improving our service to citizens and developers. • Phase I of the expansion of the Baytown Area Water Authority (BAWA) plant is complete. Phase II is on hold pending the Texas Commission on Environmental Quality (TCEQ) study to develop new recommendations pertaining to disinfection programs (Ozone). The study should be available for review in 2005. The effect of the new rules regarding the BAWA Plant and recommendations for implementation will follow the review. Phase III is currently underway. This includes the replacement of equipment that has reached its useful life; pumping improvement to achieve a firm capacity of 26 MGD; and safety improvements. Phase III began in the summer of 2002 and is scheduled to be completed in 2005. These expansions are required due to growth in and around Baytown. • The City has established Tax Increment Reinvestment Zone (TIRZ) in the Garth Road/San Jacinto Mall area. Two 300 -home subdivisions are under construction and plans include improving the mall and re- establishing it as a regional retail amenity. The mall plan includes public attractions such as public plazas, fountains and landscaping. Areas within the zone adjacent to the mall will be developed with commercial retail and additional residential areas. Two nationally recognized restaurants have developed mall pad sites. • The Grand Parkway is a 170 -mile outer loop planned to serve the regional mobility needs of Houston and seven surrounding counties. It is being developed through a partnership with the Texas Department of Transportation, private landowners, local governments and public interest groups. The Grand Parkway (SH 99) has been divided into nine segments (A -I2), each of which is a complete and independently justifiable project. Segment I -2, from SH 146 to IH 10 near Baytown will be the second leg of SH 99 constructed. The project was begun in 1991. A DEIS, schematics, and FEIS were prepared. The Record of Decision was signed in August 1998. Currently, the Grand Parkway Association is coordinating the 404 permit with the Corps of Engineers, and working with a title company to finalize R.O.W. donations. TxDOT is designing SH 99 from Spur 55 at FM 1405 east and north to IH 10. • The Baytown City Council approved ordinance number 9854 on August 26, 2004, which establishes impact fees to ensure the provision of adequate facilities to serve new development in the service area by requiring each such development to pay its pro rate share of the cost of water and wastewater capital improvements necessitated by and attributable to such new development. • The City has initiated numerous ordinances (Smoking, Sign/Billboards, Sexually Oriented Business, Landscaping, Gated Communities, etc.) that improve the livability and visual appearance of the community. • Baytown has been recognized by several organizations and agencies by being the recipient of the following: o Chevron Conservation Award 0 2002 Gulf of Mexico Program Award o Texas Environmental Excellence Award 0 2003 Keep Texas Beautiful Award The City of Baytown and its citizens share a vision of what this community can be. The decision was made several years ago to improve our quality of life and the information above is an example of the commitment that has been made. Major Industries' Effect on the City's Economy The City has created, within its extraterritorial jurisdiction, three Industrial Districts. The City has annexed a portion of each industry located within the Industrial Districts and has entered into contracts with each such industry. The contracts specify payments to be made to the City in lieu of ad valorem taxes and, thereby, protect the industries from further annexation by the City during the seven -year terms of the contracts. The series of contract renewals began in 2003 with an effective date of tax year 2002. The existing contracts that have not come up for renewal compute the payments as follows: Each Industrial District payment is based upon forty to fifty percent (40% -50 %) of the fair market value of the industry within the City limits and extraterritorial jurisdiction of the City, as determined by the Industrial Appraisal Review Board, times the current tax rate minus the amount paid by the industry to the City as taxes on that portion of the industry within the City limits. The new contract payments are calculated as follows: Each Industrial District payment is based upon fifty to sixty percent (50% -60%) of the fair market value of the industry within the City limits and extraterritorial jurisdiction of the City, as determined by the Industrial Appraisal Review Board, times the current tax rate minus the amount paid by the industry to the City as taxes on that portion of the industry within the City limits. The contract has a base year of 2002 or the latest certified value whichever is greater. Any future value increases over that base year value are excluded from the payment calculation. In addition, any value decreases are not considered in the payment calculation. The City's strong industrial tax base provides the foundation for stable economic conditions necessary for maintaining a healthy, vibrant economy. The cornerstones of Baytown's industrial development are three world - recognized entities consisting of ExxonMobil, Bayer and Chevron Phillips. The ExxonMobil Baytown Complex is one of the largest integrated and most technologically advanced petroleum and petrochemical complexes in the world. Founded in 1919, ExxonMobil's Baytown, Texas complex is located on approximately 3,400 acres along the Houston Ship Channel. The Baytown complex is comprised of three manufacturing sites (refinery, one chemical plant and an olefins plant), the Chemical Company's Technology and Engineering Complex and a regional downstream engineering office. The facilities pay over $72.1 million in annual property taxes (city, county, school and college). The Baytown complex is staffed by approximately 3,250 ExxonMobil employees and 1,249 contract personnel, who manage the businesses and operate and maintain the manufacturing facilities on a 24 -hour, year-round basis. The Baytown Refinery is fully integrated with the Chemical and Olefms plants, and is a major source of petrochemical feedstocks for these plants. The Baytown Refinery is the largest refinery in the United States, with a crude oil capacity of 564,000 barrels per day. The Baytown Refinery has the flexibility to process heavy, high - sulfur and - metal crudes into a full range of petroleum products, including motor gasoline, jet and diesel fuels, heating oil and coke. Baytown Chemical produces more than 7.9 billion pounds of petrochemical products each year through its three ExxonMobil Chemical manufacturing groups. These are used in everyday products such as polyester fabric and plastic bottles, packaging and appliance parts. The Baytown Olefins Plant (BOP) is adjacent to the Baytown Refinery and Chemical Plant. The plant produces 6 billion pounds of the world's most widely used primary petrochemicals -- ethylene, propylene and butadiene -- and is feedstock flexible. These are used in everyday products such as disposable diapers, automobile parts, safety gear and medical supplies and garments. It is one of the largest ethylene plants in the world. Baytown Olefins Plant also houses most of the cogeneration facilities that produce all of the power and steam required to operate the ExxonMobil Baytown complex. Total cogeneration capacity is approximately about 500 megawatts. The Baytown Technology and Engineering Complex provides worldwide research and development support to ExxonMobil Chemical's eleven global business groups, and houses Chemical's global manufacturing and engineering organizations. Over 1,000 of ExxonMobil's employees volunteer around Baytown annually. Our contributions include over $1 million to United Way agencies in Baytown and an additional $900 thousand in Baytown area community relations programs, which focus on education, environment and health. Another industrial corporate citizens' presence in Baytown, the Bayer Baytown Industrial Park, is distinguished by steady expansion. Strategically positioned along Cedar Bayou for barge access, the Baytown plant is located on 1,688 acres, of which 35 percent is developed and employs approximately 2,000 people, including permanent contractors. Since 1971, when the first polyurethane unit started up, the site has grown more than ten -fold. Over the last five years, Bayer Corporation has invested over $1.3 billion, by far the single largest capital investment within Bayer worldwide. Guest facilities (Borden, Calpine Construction Finance Corporation (Baytown Energy Center), First Chemical, El Dorado Nitrogen, and Texas Brine) have been invited to join Bayer's industrial park site to provide strategic raw materials and energy for Bayer's consumption. Today, Baytown is the largest of Bayer's U.S. chemicals operations, home to three active business groups — Bayer Polymers, Bayer Chemicals and Bayer Corporate and Business Services. Bayer Technology Services occupies a newly constructed headquarters at Baytown to serve the Bayer businesses in the Americas. A new gulf coast distribution center opened mid 2003 to consolidate Bayer's growing shipments. Chevron Phillips Chemical Company LLC (Chevron Phillips Chemical), with its affiliates, is one of the world's top producers of olefins and polyolefins and a leading supplier of aromatics, alpha olefins, styrenics, specialty chemicals, piping and proprietary plastics. The company has total assets of almost $7 billion and is owned equally by Chevron Corporation and ConocoPhillips. Located in Baytown, Texas, Chevron Phillips Chemical's Cedar Bayou Chemical Plant is the largest of the company's domestic manufacturing facilities with approximately 592 employees and approximately 350 contract employees. The Cedar Bayou Plant is an integrated olefins chemical complex that (1) manufactures ethylene and propylene from light hydrocarbons, natural gas liquids and refinery feedstocks; and (2) upgrades its ethylene product into alpha olefins and polyethylene resins. The Cedar Bayou Plant consists of approximately 1,200 acres with 650 of those developed to date. Chevron Phillips Chemical Company LLC (Chevron Phillips Chemical), with its affiliates, is one of the world's top producers of olefins and polyolefins and a leading supplier of aromatics, alpha olefins, styrenics, specialty chemicals, piping and proprietary plastics. The company has total assets of almost $7 billion and is owned equally by Chevron Corporation and ConocoPhillips. Located in Baytown, Texas, Chevron Phillips Chemical's Cedar Bayou Chemical Plant is the largest of the company's domestic manufacturing facilities with approximately 592 employees and approximately 350 contract employees. The Cedar Bayou Plant is an integrated olefins chemical complex that (1) manufactures ethylene and propylene from light hydrocarbons, natural gas liquids and refinery feedstocks; and (2) upgrades its ethylene product into alpha olefins and polyethylene resins. The Cedar Bayou Plant consists of approximately 1,200 acres with 650 of those developed to date. The "Houston Business Journal" in its February 3, 2000, issue, listed Cedar Crossing Business Park located in the extraterritorial jurisdiction of Baytown - Chambers County, as the largest industrial park in the Houston area. USX Realty Development is developing the park. The Texas Department of Economic Development has identified Cedar Crossing as the prime industrial site in the Texas Gulf Coast region. As a planned industrial park, its primary uses are industrial, manufacturing warehousing and distribution. Amenities include water, rail and highway transportation, on -site feedstock pipeline and abundant surface water for process operations. Companies such as Jindal Steel from India and Samson Controls of Germany as well as numerous others occupy the site. A recent addition to the industrial park includes a 750,000 square foot Home Depot regional distribution warehouse with 300 new jobs. The possibility exists for an expansion to more than double the size and employment at this facility. One of the largest Super Wal -Mart stores in Texas opened in July 2001 at Garth and Lynchburg -Cedar Bayou Road with one - quarter of a million square feet in sales area. In addition, in February 2004, Wal -Mart announced its intention to build and operate a massive distribution center in the Cedar Crossing Business Park. The company will begin construction of a 2 million square -foot distribution center this summer on a 296 -acre site and should be operational by summer 2005. When completed, it will employ between 300 and 400 people. City Outlook Baytown completed and City Council adopted the Baytown 2020 Comprehensive Plan in November 2000. This plan served as a guide for policy decisions relating to the physical growth and economic development of the community over the next 20 years. In addition to providing a community vision and goals and objectives to work towards and through the Year 2020, the plan evaluates the opportunities and challenges facing the City, identifies important policies and strategies, and sets priorities for an aggressive implementation program that emphasis specific actions and practical results. An annual report of the Comprehensive Plan is prepared and included in this budget document under the Major Budget Issues tab. The Baytown 2020 Comprehensive Plan is in the process of being updated and should be completed in 2006. CITY OF BAYTOWN FINANCIAL POLICIES BUDGET ADMINISTRATION AND DEVELOPMENT 401 BUDGET PERIOD 401.1 Establishment of Fiscal Year. The City of Baytown's fiscal year shall begin on October I and end on September 30. (Section 40) 401.2 Appropriation lapse at end of year. All appropriations shall lapse at the end of the budget year to the extent that they shall not have been expended or lawfully encumbered. (Section 70) 402 BUDGET PROCESS 402.1 Determining Priorities. The budget shall provide a complete financial plan for the fiscal year, and the budget shall be prepared on the basis of policy priorities. 402.2 Budget Prepared from Departmental Request The City of Baytown departments shall prepare budgetary decision packages in a manner directed by the City Manager. Department directors shall indicate funding priorities. 402.3 Deadline for Budget Submission. "At least (60) days before the end of each fiscal year, City Manager shall submit to the Council a proposed budget for the ensuing fiscal year." (Section 41) 402.4 Public Hearing on Budget Submission. "The Council, after giving at least seven (7) days' notice of publication in the official newspaper of the City, shall hold a public hearing on the proposed budget, at which all interested persons shall be given an opportunity to be heard for or against any item thereof." (Section 41) 402.5 Truth in Taxation. Budget development procedures will be in conformance with the State law outlined in the Truth in Taxation process. In the event of a tax increase, two notices will be given and a public hearing held in conformance to this State law. 403 BUDGET ADMINISTRATION 403.1 Balanced Budget Required, The City of Baytown will develop balanced budgets in which current resources (current revenues plus fund balance) will equal or exceed current expenditures. The City will avoid budgetary procedures that balance the budget at the expense of meeting future years expenses, such as: postponing expenditures, accruing future years revenues, or rolling over short -term debt. The budget will provide for adequate maintenance and replacement of capital plant and equipment. 403.2 Funding of Current Expenditures with Current Revenues. The budget will assure that current expenditures are funded with current revenues. Current operating expenses will not be capitalized or funded through the use of long- term debt. 403.3 Use of Non - Recurring Resources. The City Of Baytown will use non - recurring resources to fund non - recurring expenditures. 403.4 Performance Measures and Productivity Indicators. An annual budget where possible will utilize performance measures and productivity indicators. 403.5 Department Budget Reporting. Regular reporting on budgetary status will be provided. 404 REVENUE POLICIES 404.1 Revenue Goal. The City will try to maintain a diversified and stable revenue system to protect itself from short run fluctuations in any individual revenue source. 404.2 Development of Revenue Projection. The City will estimate its annual revenues using an objective analytical process. 404.3 User Charges and Fees Required. User charges and fees will be established at levels related to cost of providing the services. The City will periodically revise user fees when necessary to adjust for inflation, program changes and policy changes. 404.4 For Enterprise Funds, the City shall establish user fees and charges that fully support the total direct and indirect cost of the activity. Indirect costs include the cost of administration home by other operating funds. 404.5 For programs within the General Fund, the City shall establish and maintain fees for whose cost activities are to be supported by the user. For each supported activity, the City shall establish the level of support necessary. The fees shall be reviewed and adjusted when necessary to maintain the proper level. 404.6 Tax Collection. The City will follow an aggressive policy of collecting property tax revenues. 10 CITY OF BAYTOWN FINANCIAL POLICIES BUDGET ADMINISTRATION AND DEVELOPMENT 404.7 Tax Assessment. The City will monitor the appraisal procedures of the Harris & Chambers County Tax Appraisal Districts and provide necessary input to assure that sound appraisal procedures are maintained. Property will be assessed at 100% of full market value. 1 405 BUDGET AMENDMENT AND MODIFICATION I 405.1 Adoption of Budget. "The budget shall be finally adopted by the favorable votes of at least a majority of all members of the council not later than the twenty - seventh day of the last month of the fiscal year. Should the Council take no final action not later than the twenty - seventh day of the last month of the fiscal year, the budget as submitted by the City Manager shall be deemed to have been finally adopted by the Council." (Section 46) 405.2 Budget, a Public Record. The budget, budget message and all supporting schedules shall be a public record in the office of the City Clerk open to public inspection. Sufficient copies of the final budget shall be available for the use of all offices, departments and agencies, and for the use of interested persons and civic organizations. (Section 47) 405.3 Authority to Transfer Appropriations within a Department, Office, or Agency. " The City Manager may at any time transfer any unencumbered appropriation balance or portion thereof between general classifications of expenditures within an office, department or agency." (Section 68) 405.4 Authority to Transfer Appropriations Between Departments or Agencies. "At the request of the City Manager and within the last three (3) months of the budget year, the Council may by resolution transfer any unencumbered appropriation balance or portion thereof from one office, department or agency to another." (Section 68) 405.5 Amending the Budget. In case of grave public necessity, emergency expenditures to meet unusual and unforeseen condition, which could not by diligent thought and attention have been included in original budget, may be authorized by the Council as an amendment to the original budget. In every case where such amendment is made, a copy of the ordinance adopting the amendment shall be filed with the City Clerk, published in the next issue of the official newspaper of the City, and attached to the budget originally adopted. 405.6 Authority to Reduce Appropriations. The City Manager may at any time reduce appropriations for a department, office or agency. 406 RESERVE POLICY 406.1 Undesignated Reserved Fund Balance. The City will establish a budgeted reserve to provide expenditures of a non- recurring nature, or to meet unexpected increases in service delivery cost. End of year fund balances will be sufficient to provide working capital for the various funds that will assure a positive cash balance at all times during the year; and/or the fund balance will provide for seventy (70) to eighty (80) days working capital. The risk management funds for workers compensation and health benefits will provide for ninety (90) to one hundred - twenty (120) days. 407 DEBT POLICY 407.1 Debt Policy. The objectives of the debt management policies is to maintain the City's ability to incur present and future debt at minimal interest rates in amounts needed for infrastructure and economic development of the City without endangering the City's ability to finance essential City services. Debt financing may include, but is not limited to, general obligation bonds, revenue bonds, certificate of obligation and lease/purchase agreements. The underlying asset that is being financed should have a longer life than the maturity schedule of the debt issued for the financing of the asset. Since issuing debt costs more to the entity than purchasing assets outright, the use of financing will be carefully evaluated to ensure the benefits, tangible and/or intangible, derived from financing exceed the related financing costs. 407.2 Debt Limits. The City operates under a Home Rule Charter that limits the maximum tax rate, for all City Purposes, to $2.50 per $100 assessed valuation. Article XI, Section 5, of the Texas Constitution, provides for an overall limitation for Home Rule Cities of $2.50 per $100 assessed valuation. The Attorney General of Texas follows a policy, with respect to Home Rule Cities which have such a $2.50 limitation, of approving ad valorem tax bonds only to the extent that all of such city's ad valorem tax debt can be serviced by a tax rate of $1.50 at 90% collection. (See Statistical Section Tab for Computation of Legal Debt Margin.) 11 CITY OF BAYTOWN, TEXAS ANNUAL PROGRAM OF SERVICES BUDGET GLOSSARY The Annual Budget contains specialized and technical terminology that is unique to public finance and budgeting. To assist the reader of the Annual Budget document in understanding these terms, a budget glossary has been included in the document. Accrual Basis. The basis of accounting under which transactions are recognized when they occur, regardless of the timing of related cash flows. Accrued Expenses. Expenses incurred but not due until a later date. Administrative Transfer. An interfund transfer designed to recover expenditures incurred or conducted in behalf of other funds. Ad Valorem Taxes. (Current) All property (real, personal, mixed, tangible, intangible, annexations, additions, and improvements to property) located within the taxing unit's jurisdiction, which are subject to taxation and valued on January 1 of the current budget year. Each year, by ordinance, the City Council exempts taxes on automobiles and other items from the tax levy. Following the final passage of the appropriations ordinance, City Council sets the tax rate and levy for the fiscal year beginning October I and continuing through the following September 30th. Ad Valorem Taxes. (Delinquent) All taxes are due on receipt of bill and are delinquent if not paid before February I of the fiscal year in which it is imposed, except when the taxing unit postpones the delinquency date due to late mail out of tax bills. Ad Valorem Taxes. (Penally) A delinquent tax incurs a penalty of six (6%) percent of the amount of the tax for the first calendar month it is delinquent, plus one (1 %) percent for each additional month or portion of the month the tax remains unpaid prior to July 1 of the year in which it becomes delinquent. However, the delinquent tax on July 1 incurs a total penalty of twelve (12%) percent of the amount of the delinquent tax without regard to the number of months the tax has been delinquent. Ad Valorem Taxes. (Interest) A delinquent tax incurs interest of one (1%) percent of the amount of tax for the first calendar month it is delinquent, plus one (1%) percent for each additional month or portion of the month the tax remains unpaid. Appropriation. A legal authorization granted by a legislative body to make expenditures and to incur obligations for specific purposes. Appropriation Ordinance. The official enactment by the City Council to establish legal authority for City officials to obligate and expend resources. Assessed Valuation. A value that is established for real or personal property for use as a basis for levying property taxes. (Note: Property values are established by the Hams County Appraisal District.) Baytown Area Water Authority (BAWA). A water authority created by Texas Legislature to purchase and distribute surface and/or underground supplies for the City and surrounding communities. The City accounts for approximately 90% of BAWA's annual sales. BAWA is considered a component unit of the City of Baytown. Bond. A written promise to pay a sum of money on a specific date at a specified interest rate. The interest payments and the repayment of the principal are detailed in a bond ordinance. The most common types of bonds are general obligation and revenue bonds. These are most frequently used for construction of large capital projects, such as buildings, streets and bridges. Budget. A plan of financial operation embodying an estimate of proposed expenditures for a given period and the proposed means of financing them. Used without any modifier, the term usually indicates a financial plan for a single fiscal 12 CITY OF BAYTOWN, TEXAS ANNUAL PROGRAM OF SERVICES Budget Glossary (continued) year. In practice, the term 'budget" is used in two senses. In one sense, it designates the financial plan presented to the appropriating body for adoption and, in the other, designates the plan finally approved by that body. It is usually necessary to specify whether the budget under consideration is preliminary and tentative or whether the appropriating body has approved it. Budget Adjustments. A legal procedure utilized by the City staff and City Council to revise a budget appropriation. The City of Baytown's City Charter requires City Council approval through the adoption of a supplemental appropriation ordinance (which specifies both the source of revenue and the appropriate expenditure account) for any inter- departmental or inter -fund adjustments. City staff has the prerogative to adjust expenditures within a departmental budget. Budget Calendar. The schedule of key dates or milestones, which the City departments follow in the preparation, adoption, and administration of the budget. Budget Document. The instrument used by the budget - making authority to present a comprehensive financial program to the City Council. Budget Message. The opening section of the budget, which provides the City Council and the public with a general summary of the most important aspects of the budget, changes from the current and previous fiscal years, and the views and recommendations of the City Manager. Budgeted Funds. Funds that are planned for certain uses but have not been formally or legally appropriated by the legislative body. The budget document that is submitted for Council approval is composed of budgeted funds. Capital Improvements Program Fund (CIPF). A plan for capital expenditures to be incurred each year over a fixed period of several future years setting forth each capital project, identifying the expected beginning and ending date for each project, the amount and the method of financing. Cash Basis. A basis of accounting under which transactions are recognized only when cash changes hands. Cash Management. The management of cash necessary to pay for government services while investing temporary cash excesses in order to cam interest revenue. Cash management refers to the activities of forecasting the inflows and outflows of cash, mobilizing cash to improve its availability for investment, establishing and maintaining banking relationships, and investing funds in order to achieve the highest interest and return available for temporary cash balances. Central Services - Garage Fund. To account for the cost of operating and maintaining vehicles and other equipment used by City departments. Service charges are billed to departments on a monthly basis to cover all expenses of the fund. Central Services - Warehouse Operations Fund. To account for the supplies, materials and fuel inventories and to take advantage of volume purchasing. Inventories used are allocated respectively to departments on a monthly basis to cover inventory cost. Cost. (1) The amount of money or other consideration exchanged for property or services. (2) Expense. Cost Accounting. That method of accounting, which provides for assembling and recording of all the elements of cost incurred to accomplish a purpose, to carry on an activity or operations, or to complete a unit of work or a specific job. Crime Control and Prevention District Fund. This fund was created through enabling State legislation and a vote of the citizens of Baytown. The election established a yz percent sales tax on retail items for an initial five -year period. The District was established to provide funding for public safety within the City of Baytown. The District has their own governing Board of Directors that monitor progress through quarterly and annual reports. At the end of the five -year period another election must be held to affirm or repeal the additional sales tax. 13 CITY OF BAYTOWN, TEXAS ANNUAL PROGRAM OF SERVICES Budget Glossary (continued) Current Taxes. Taxes that are levied and due within one year. Debt Services. The City's obligation to pay the principal and interest of all bonds and other debt instruments according to a pre- determined payment schedule. Deficit. (1) The excess of the liabilities of a fund over its assets. (2) The excess of expenditures over revenues during an accounting period; or, in the case of proprietary funds, the excess of expense over income during an accounting period. Delinquent Taxes. Taxes that remains unpaid on and after the date on which a penalty for non - payment is attached. Department. An administrative segment of the City, which indicates management responsibility for an operation, or a group of related activities within a functional area. Departments are the basic units of the budget. Depreciation. The process of estimating and recording the lost usefulness, expired useful life or diminution of service from a fixed asset that cannot or will not be restored by repair and will be replaced. The cost of the fixed asset's lost usefulness is the depreciation or the cost to reserve in order to replace the item at the end of its useful life. Enterprise Fund. A fund established to account for operations (a) that are financed and operated in a manner similar to private business enterprises - -where the intent of the governing body is that the costs (expenses, including depreciation) of providing goods or services to the general public on a continuing basis be financed or recovered primarily through user charges; or (b) where the governing body has decided that periodic determination of revenues earned, expenses incurred, and/or net income is appropriate for capital maintenance, public policy, management control, accountability, or other purposes. Examples of Enterprise Funds are water, sewer, and sanitation, utilities, Bayland Island and Baytown Area Water Authority. Encumbrances. Commitments related to unperformed (executory) contracts for goods or services. Expenditure. The outflow of funds paid or to be paid for an asset or goods and services obtained regardless of when the expense is actually paid. This term applies to all funds. Note: An encumbrance is not an expenditure. An encumbrance reserves funds to be expended. Expenses. Charges incurred (whether paid immediately or unpaid) for operation, maintenance, interest and other charges. Fiscal Year. The time period designated by the City which is signifying the beginning and ending period for recording financial transactions. The City of Baytown has specified October 1 to September 30 as its fiscal year. Fired Assets. Assets of a long -term character which are intended to continue to be held or used, such as land, buildings, improvements other than buildings, machinery and equipment. Franchise Tax. A charge paid for the use of City streets and public right of way and is in lieu of all other municipal charges, fees, street rentals, pipe taxes or rentals, easement or other like franchise taxes, inspections fees, and/or charges of every kind except only Ad Valorem and special assessment taxes for public improvements (e.g., gas, telephone, cable tv). Fund. An accounting entity that has a set of self - balancing accounts and records all financial transactions for specific activities or government functions. Eight commonly used funds in public accounting are: general fund, special revenue funds, debt service funds, capital project funds, enterprise funds, trust and agency funds, internal service funds and special assessment funds. Fund Balance. The excess of assets over liabilities. Also known as surplus funds. General Debt Service Fund. A fund established to account for the City's obligation to pay the principal and interest of all bonds and other debt instruments according to a pre - determined payment schedule. General Fund. The fund used to account for all financial resources except those required to be accounted for in another fund. General Obligation Bonds. Bonds that finance a variety of public projects such as streets, buildings, and improvements. The 14 CITY OF BAYTOWN, TEXAS ANNUAL PROGRAM OF SERVICES Budget Glossary (continued) repayment of these bonds is usually made from property taxes and is backed by the full faith and credit of the issuing government. Generally Accepted Accounting Principles (GAAP). Uniform minimum standards of and guidelines to financial accounting and reporting. They govern the form and content of the basic financial statements of an entity. They encompass the conventions, rules, and procedures necessary to define accepted accounting practice at a particular time. They include not only broad guidelines of general application, but also detailed practices and procedures. They provide a standard by which to measure financial presentations. Grants. Contributions or gifts of cash or other assets from another government to be used or expended for a specified purpose, activity, or facility. Goals. A purpose or benefit the department plans to provide to the community and/or organizations. Goals identify the end result the organization desires to achieve with its activities. Some of the goals are ongoing and may not be achieved in one year. Governmental Funds. Funds through which most governmental functions of the City are financed. The acquisition, use and balances of the City's expendable financial resources and the related liabilities (except those accounted for in Proprietary Funds) are accounted for in the Governmental Funds. Harris County Appraisal District (HCAD). Responsible for local property tax appraisal and exemption administration for nearly 500 jurisdictions (taxing units) in America's third most populous county, Harris County. HoteUMotel Fund. Fund to account for the accumulation of resources from the Hotel/Motel Tax assessment levied by the City. These monies are to be spent to promote the progress, development or growth of the City within the guidelines set forth on disposition of revenues collected under the authority of the Texas Hotel Occupancy Tax Act (Article 1269; Vernon's Texas Civil Statutes.) HoteUMotel Tax. A tax levied upon the cost of occupancy of any room or space furnished by any hotel where such costs of occupancy are at the rate of two ($2.00) dollars or more per day. The law authorizes a room tax of not more than seven (7%) percent of the consideration paid by the occupant of such room to the hotel. Income. A term used in proprietary fund type accounting to represent (1) revenues or (2) the excess of revenue over expenses. Internal Service Fund Funds used to account for the financing of goods or services provided by one department to another department on a cost reimbursement basis, for example, the Garage Fund. Investments. Securities held for the production of revenues in the form of interest or lease payments. Levy. (Verb) To impose taxes, special assessments, or service charges for the support of governmental activities. (Noun) The total amount of taxes, special assessments, or service charges imposed by a government. Long -Term Debt. Debt with a maturity of more than one year after the date of issuance. Miscellaneous Funds. Funds used to account for miscellaneous special revenue sources, which are required to finance specific activities. Mixed Beverage Tax. A tax rate of ten (10%) percent imposed on the gross receipt of a Licensee for the sale, preparation, or service of mixed beverages or from the sale of ice or non - alcoholic beverages and consumed on the premises of the permittee. Modified Accrual Basis. The accrual basis of accounting adapted to the governmental fund type spending measurement focus. Under it, revenues are recognized when they become both measurable and available to finance expenditures of the current period. Expenditures are recognized when the related fund liability is incurred except for (1) inventories of 15 CITY OF BAYTOWN, TEXAS ANNUAL PROGRAM OF SERVICES Budget Glossary (continued) materials and supplies which may be considered expenditures either when purchased or when used; (2) prepaid insurance and similar items which need not be reported; (3) accumulated unpaid vacation, sick pay, and other employee benefit amounts which need not be recognized in the current period, but for which larger -than- normal accumulations must be disclosed in the notes to the financial statements; and (4) principal and interest on long -term debt which are generally recognized when due. Municipal Development District(MOD). On May 5, 2001, in the general election, the citizens of the City of Baytown voted to authorize the creation of the Baytown Municipal Development District and the imposition of a sales and use tax at the rate of one -half of one percent for the purpose of financing economic development projects that provide economic benefit and diversify the economic base of the community. Object Code. Expenditure classification according to the types of items purchased or services obtained; for example, personal services, supplies, maintenance and capital. Objectives. Quantifiable steps toward accomplishing the stated goals. Each will have a specific time frame or measurable achievement. Objectives should be reached or completed within the fiscal year. Operating Budget. Plans of current expenditures and the proposed means of financing them. The annual operating budget (or, in the case of some state governments, the biennial operating budget) is the primary means by which most of the financing acquisition, spending, and service delivery activities of a government are controlled. The use of annual operating budgets is usually required by law. Even where not required by law, however, annual operating budgets are essential to sound financial management and should be adopted by every government. Operating Expenses. Proprietary fund expenses which are directly related to the fund's primary service activities. Operating Grants. Grants which the grantor to operating purposes restricts or which may be used for either capital or operating purposes at the discretion of the grantee. Operating Income. The excess of proprietary fund operating revenues over operating expenses. Operating Revenues. Proprietary fund revenues, which are directly related to the fund's primary service activities. They consist primarily of user charges for services. Operating Transfers. All interfund transfers other than residual equity transfers. Ordinance. A formal legislative enactment by the governing board of a municipality. If it is not in conflict with any higher form of law, such as a state statute or constitutional provision, it has the full force and effect of law within the boundaries of the municipality to which it applies. The difference between an ordinance and a resolution is that the latter requires less legal formality and has a lower legal status. Ordinarily, the statutes or charter will specify or imply those legislative actions, which must be by ordinance and those, which may be by resolution. Revenue raising measures, such as the imposition of taxes, special assessments and service charges, universally require ordinances. Other Financing Sources. Governmental fund general long -term debt proceeds, operating transfers out, and material proceeds of fixed asset dispositions. Such amounts are classified separately from revenues. Overlapping Debt. The proportionate share of the debts of local governments located wholly or in part within the limits of the reporting government, which must be home by property within each government. Per Measures. Specific quantitative and qualitative measures of work performed as an objective of the department. Program Description. Describe the nature of service delivery provided at this level of funding. It clearly explains how service delivery will be different from the prior budget year. Program Goals. Describes the purpose or benefit the division/department plans to provide to the community and/or 16 CITY OF BAYTOWN, TEXAS ANNUAL PROGRAM OF SERVICES Budget Glossary (continued) organizations it serves. Goals identify the end result the division/department desires to achieve with its activities. Goals are often ongoing and may not be achieved in one year. Program Objectives. Quantifiable steps toward accomplishing stated goals having a specific time frame or measurable achievement. Objectives should be able to be reached or completed within the current fiscal year. Objective statements are not required for every activity performed, but should focus on the major steps necessary for achieving established goals. Productivity Measures. Criteria used to reflect how well a program is performing its activities to meet the needs of the public and the organization. They should measure productivity, effectiveness, efficiency or the impact of a service provided. While activity measures indicate "how much" activity the division/department is performing, productivity measures identify "how well" the division/department is performing. Property Tax. Taxes levied on both real and personal property according to the property's valuation and the tax rate. Proprietary Funds. Funds accounted for on a flow of economic resources measurement focus. The accounting objectives are a determination of net income, financial position and changes in cash flow. All assets and liabilities associated with a Proprietary Fund's activities are included on its balance sheet. Proprietary Fund equity is segregated into contributed capital and retained earnings. Reserve. An account to use to indicate that a portion of a fund's balance is legally restricted for a specific purpose and is, therefore, not available for general appropriafion. Residual Equity Transfers. Non - recurring or non - routine transfers of equity between funds. Revenue Bonds. Bonds whose principal and interest are payable exclusively from earnings of an Enterprise Fund. Revenues. (1) Increases in government fund type net current assets from other than expenditure refunds and residual equity transfers. Under NCGA Statement 1, general long -term debt proceeds and operating transfers in are classified as "other financing sources" rather than revenues. (2) Increases in proprietary fund type net total assets from other than expense refunds, capital contributions, and residual equity transfers. Under NCGA Statement 1, operating transfers in are classified separately from revenues. Risk Management Fund. To account for the operation of a self - insured retention fund for health services for all City employees and that relate to workers' compensation claims. Claims are primarily administered by an outside agency. Sales Tax. A general "sales tax" is levied on persons and businesses selling merchandise or services in the city limits on a retail basis. The categories for taxation are defined by state law. Monies collected under authorization of this tax are for the use and benefit of the City. Sanitation Fund. Fund used to account for the provision of services to the residents of the City. All activities necessary to provide such services are accounted for in the fund, including, but not limited to, administration, operations, maintenance, and financing and related debt service. Storm Water Utility Fund. The Clean Water Act (CWA) was enacted in 1972 to protect surface waters, such as lakes, rivers, and coastal areas. National Pollutant Discharge Elimination System ( NPDES) permits were introduced to increase accountability for protecting water quality. This required industrial and municipal wastewater dischargers of pollutants into the waters of the US from a point source to obtain a NPDES permit. The final Phase II regulations that affect smaller communities, such as Baytown, were signed in October 1999. Small municipal separate storm sewer systems (MS4s) programs, such as Baytown's, are required to participate. These MS4 programs should be developed and implemented in phases over the next five years. An advance from the General Fund to provide funds for start-up costs associated with the program was provided in 2003. First year costs included funding for a storm water utility feasibility study. Future funding is proposed from developing storm water utility fees to provide a dedicated funding source for the program. The Texas Legislature provided the procedures necessary to establish a storm water utility fee 17 CITY OF BAYTOWN, TEXAS ANNUAL PROGRAM OF SERVICES Budget Glossary (continued) in Chapter 402 of the Local Government Code. Cities were required to file an application for a permit from the Texas Commission on Environmental Quality by December 2003. Street Maintenance Tax. This fund will account for the revenues collected from an increase of 0.25 percent to the sales tax. In 2001 the Texas Legislature passed House Bill 445, which allows cities to raise their local sales tax rate by 0.25 percent if the funds are dedicated to street maintenance and repair. The sales tax collected may only be used to maintain and repair municipal streets that existed when the tax was adopted. The tax may not be used on new streets. This sales tax will expire four years after it takes effect unless voters to continue approve it. Tax Increment Reinvestment Zone(TIRZ). A financing tool created by the state legislative to promote, develop, encourage and maintain housing, educational facilities, employment, commerce and economic development in the City. Tax Rate. The amount of tax stated in terns of a unit of the tax base, for example, $50 per $100 (one hundred dollars) assessed valuation of taxable property. Tax Rate Limit. The maximum rate at which a government may levy a tax. The limit may apply to taxes raised for a particular purpose, or to taxes imposed for all purposes, and may apply to a single government, to a class of governments, or to all governments operating in a particular area. Overall tax rate limits usually restrict levies for all purposes and of all governments, state and local, having jurisdiction in a given area. Tax Roll. The official list showing the amount of taxes levied against each taxpayer or property. Frequently, the tax roll and the assessment roll are combined, but even in these cases the two can be distinguished. Taxes. Compulsory charges levied by a government for the purpose of financing services performed for the common benefit. This term does not include specific charges made against particular persons or property for current or permanent benefits such as special assessments. Neither does the term include charges for services rendered only to those paying such charges as, for example, sewer service charges. Technical Adjustments. Represents adjustments made to the Proposed Budget for the Final Adopted Budget. Texas Commission on Environmental Quality (TCEQ). The environmental agency for the State of Texas. Unencumbered Balance. The amount of an appropriation that is neither expended nor encumbered. It is essentially the amount of money still available for future purchases. Water and Sewer Fund. Fund used to account for the rendering of water and sewer services to the residents of the City. Activities of the fund include the administration, operation and maintenance of the water and sewer system, and billing and collection activities. The fund also accounts for the accumulation of resources for, and the payment of, long -term debt principal and interest for revenue bonds and obligations under capital leases. All costs are financed through charges made to utility customers with rates reviewed regularly and adjusted if necessary to ensure the integrity of the fund. Working Capital. The amount by which total current assets exceed total current liabilities. Workload Measures. Reflects major activities of the division/department. They indicate the amount of work that has been done in the past and projected workload levels for the current and next years. Workload measures should be able to be tracked with a reasonable amount of time and effort. 18 Honorable Mayor and Members of City Council City of Baytown, Texas Cite of Baytown September 27, 2005 I am pleased to submit the adopted 2005 -06 Budget pursuant to Article V, Section 41 of the City Charter of the City of Baytown and other relevant state laws. A copy of this document has been placed on file with the City Clerk and at the Sterling Municipal Library, where the public may review it during normal hours of operation. This budget does not include an increase in the property tax rate. The property tax rate of $0.73703 has not increased since the 1992 -93 fiscal year. Solid waste rates remain unchanged, and have not increased since 2001. Storm water fees also remain unchanged. Critical improvements are required in the wastewater collection and treatment facilities to address regulatory compliance and capacity needs of new and existing customers. A rate increase is included in the Water and Sewer Fund to provide for the debt service on bond funds used to finance these improvements. The adopted 7.5% increases in water and wastewater rates are slightly lower than the projected increase which was discussed in budget work sessions during the past two (2) fiscal years Additional details on these issues are included in this letter as well as in the budget document. The process for development of the budget was initiated soon after the beginning of the calendar year when staff began preparation of the budget manual, templates and personnel information. The budget was developed in light of economic conditions and fiscal resources, while looking forward to the future needs and priorities and being consistent with the Baytown 2020 Comprehensive Plan. City Staff's goal in preparing the budget document is that the budget serves as: • A financial plan • An operations guide • A communications device • A policy document In late spring/early summer the City Council members individually completed a 2005 -06 Budget Survey. Subsequently, the Council reviewed and discussed the composite Budget Survey and agreed that the top priorities established in the current budget should continue, which are: • Public Safety and Health • Personnel: Employee Compensation and Benefits • Infrastructure & Capital Project/Bond Program Implementation • Economic Development 2401Market Street P.O. Box 424 Baytown, Texas 77522 -0424 (281)422 -8281 Fax (281)420 -6586 baytown @ba town.org In preparing the budget, staff continued to utilize the adopted financial policies for budget administration and development, including: Balanced Budget Required. The City will develop balanced budgets in which current resources (current revenues plus fund balance) will equal or exceed current expenditures. The City will avoid budgetary procedures that balance the budget at the expense of meeting future years expenses, such as: postponing expenditures, accruing future years revenues, or rolling over short-term debt. The budget will provide for adequate maintenance and replacement of capital plant and equipment. Funding of Current Expenditures with Current Revenues. The budget will assure that current expenditures are funded with current revenues. Current operating expenses will not be capitalized or funded through the use of long -term debt. Use of Non — Recurring Resources. The City will use non - recurring resources to fund non - recurring expenditures. The General Fund is the principal operating fund and accounts for many of the City's service functions, such as Police, Fire & Rescue, Health & EMS, Streets & Drainage, Traffic Control, Engineering, Parks & Recreation, Library, Planning & Development Services, etc. Cost increases have a significant impact on expenses in the General Fund as well as other funds of the City. Some of the more significant cost increases that will affect the FY 05 -06 budget include: • Projected 30% increase in the cost of petroleum products (fuel, oil, etc). • Projected 37% increase in the cost of electricity. • Increased cost of steel and building materials. • Increased cost of plastic pipe. • Increased cost of health and dental coverage for employees, families and retirees, necessitating an increase in health insurance rates along with plan design changes. • Increased cost of workers compensation insurance. Public Safety and Health Public Safety and Health expenditures make up 56% of the General Fund budget. A significant number of new programs are included in the budget for Public Safety Departments. The details of these proposals are summarized in Major Budget Issues. Adopted Budget 2005 -06 by Function* Nbfic Safety 54% " Bccludes Capital and Transfers Out 20 Ac Works 8% Health & Welfare 2% Culture & Leisure 11% feral Government 25% Employee Compensation and Benefits Compensation - Our City employees are our most valuable assets. Each year the Human Resources Department compares the compensation plan to the market. In FY 2000 -01 and FY 2001 -02, the City made considerable strides in upgrading salaries based on market comparisons. Since that time across - the -board raises have been given each year. Public Sector Personnel Consultants, Inc. was retained to conduct a compensation/market study and recommend changes in salary classifications and adjustment of positions within the classifications. The budget includes funding the following: • Effective Oct. 1, 2005, adjust all non -civil service classifications to 100% of Market and increase current salaries of any employee who falls below the new minimum. • Effective Jan. 1, 2006, place the employees within their salary range relative to midpoint, based on time in position. • Effective Jan. 1, 2006, provide a 2% across - the -board salary increase for all full -time and part-time non -civil service employees. • Effective Jan. 1, 2006, adjust Police salaries to 100% of market for each tier • A Fire salary proposal was recommended by the consultant and will be determined through the collective bargaining process. Health and Dental coverage — As is the case with most employers that provide health coverage, the City continues to see significant increases in health and dental expenses. The Medical/Dental Plan Board of Trustees has analyzed premiums, expenses, and utilization of the health and dental plan. The Trustees have recommended plan design changes and a health premium increase, effective January 1, 2006, that will increase the City's contribution by approximately $1,101,000 and recoup approximately $248,000 in additional premiums from employees and retirees. Bond Program and Capital Projects The fifth year of the 2001 Bond program is included in this budget. These projects are part of an overall comprehensive capital improvements program (CIP) which includes utility system projects and other public improvements projects. The 2006 Bond projects will be funded by the issuance of General Obligation bonds, Certificates of Obligation, and through the Texas Water Development Board (TWDB) loan program. The fifth year of the bond program provides resources to continue the street improvement program ($4,000,000), drainage improvements ($400,000), construction of a replacement for Baytown Fire Station Five on Bayway Drive) ($740,000) and issuance costs ($75,000). The estimated first year debt service for the 2006 Series General Obligation bonds is $239,021. The original bond program included financing for debt issued for these projects of up to a 2.5 cent increase on the ad valorem rate. Growth in the assessed valuation, a decrease in existing debt payments due to bond refunding completed in 2002, and the defeasance of bonds approved by City Council in 2004 negated the need for a property tax rate increase for General Obligation debt issued for the 2001 bond program. City Council authorized the defeasance of $4,240,000 in outstanding bonds for series 1993, 1994 and 1995 utilizing General Obligation Interest and Sinking Fund reserves restricted for the retirement of debt and CIP funds designated for the bond program. This reduced the City's annual debt service payments thereby providing capacity to issue the last two years of bonds for completing the program without a tax increase. This 21 assumes that final figures on the assessed valuation received from the Harris County Appraisal District (HCAD) increase at least one percent per year. A reduction in the final assessed valuation received from HCAD may adversely impact the budget. This budget proposes utility improvement projects that are part of the overall comprehensive CEP program. Utility projects will be funded by the issuance of Certificates of Obligation and through the TWDB loan program. The current 5 -year Utility Bond program, which was developed in 2001, will run through 2006. The upcoming budget year (FY 06) will be the last year of the current Utility Bond Program. Since development of the current program, it was recognized that efforts toward improvements in the wastewater system had to be accelerated due to: • Customer service • Regulatory compliance • Need for additional capacity for growth and development The Collection System consists of about 400 miles of sewer mains, of which approximately 50% are constructed of concrete or clay and in various states of deterioration. Inflow and infiltration (I &I) occurs when groundwater penetrates into the wastewater collection system, causing all three of the problems stated above. Two (East District and Central District) of the three existing treatment plants are land - locked and cannot be expanded. The plants are also reaching design capacities. Only the West District Plant has sufficient capacity and can be expanded. In order to provide the resources for these critical improvements, the current Utility Bond Program has been expanded from the original $29 million to $47 million in 2003 and $67 million in 2004 -05 (including MDD funds). The vast majority of the $67 million is dedicated to wastewater projects. As an Enterprise Fund, water and sewer rates are the source for funding these capital improvements. Significant progress and improvements have been made in addressing the wastewater issues in Baytown. A total of 66.1 miles of wastewater lines have been rehabilitated in the first five years. Although many significant strides have been made in the current five -year Program, it is imperative that our efforts continue. On June 9, 2005 City Council authorized the development of an expanded Utility CEP to include an additional 5 years (2007- 2011). Again, as an Enterprise Fund which operates on rates and fees charged to customers, water and sewer rates will have to be increased to fund these much needed capital improvements. The expanded Utility CEP will increase from a total of $67,003,000 for the five -year program to $130,453,000 for the ten -year program. The expanded Utility Bond program will include improvements in both the water system and wastewater system, again with emphasis on the wastewater system. The wastewater collection system will emphasize major trunk mains, as opposed to mains within subdivisions as in the current program. A rate analysis conducted in 2003 by MAXIMUS, Inc. included projections of future rate increases. These projections used the best information available at the time and based future rate estimates on certain assumptions such as: operating costs (wages, benefits, electricity, fuel and chemicals); capital costs; and growth (population/connections). In the original 2003 rate study an increase of 8% was projected for 2006, however, after the revenues and expenditures were calculated, a 7.5% rate increase is required. The amount of the projected rate increases for future years is contingent on key planning assumptions, which will be reviewed annually in preparation of the budget. Rate projections necessary to fund the expanded Utility CEP are included in the graph below: 22 Adopted 2005 -06 and Future Projected Water and Sevmr Rate Increases 8.00% 7lur'„ 7.00% 6.25% 6.00% ��.0001� 6.00% 5.00% 4.50% 4.00% 3.00% 2.00% 1.00% 0.00% 2005 -06 2006 -07 2007 -08 2008 -09 Adopted This expanded CIP program assumes a moderate growth rate of 1.25 %. Alternate models showing a slower growth rate of .5% and a faster growth rate of 3% were also discussed during work budget work sessions. The ten -year utility CEP program totaling $130,453,000 does not address private service lines. Limited funds were identified as available in the 2004 -05 budget for a possible "pilot program" to address private sewer lines. Although the adopted water and sewer budget does not include additional funding for private sewer line repair, staff developed alternative funding scenarios and implementation schedules, with the resulting rate impacts for each. There are significant legal, financial and practical considerations to the City's participation in the fanding/repair of private sewer lines, which were reviewed with Council during budget work sessions. The debt service requirement for 2005 -06 in the Water and Sewer Fund is $7,263,540, which includes an increase of $905,292 for new debt associated with the expanded 2001 bond program, $68,000 for payment of BAWA debt, $479,501 transfer to GOIS for Water & Sewer debt paid for in that fund and $5,810,747 for existing debt. Both the Miscellaneous Section and Capital Improvements Section have additional information regarding the impact of the debt issuance on the water and sewer rate structure. Street Maintenance Sales Tax The voters approved a street maintenance sales tax in the amount of of 1% on May 15, 2004. The tax will automatically expire in May 2008 unless reauthorized by the voters in a subsequent election. The funds generated by the additional sales tax are an estimated $1,500,000 per year. The first payment received from the Texas Comptroller's Office was in December 2004. The funds are limited to the maintenance of existing residential streets as of May 15, 2004. There are three types of maintenance planned: concrete street repair, asphalt milling/overlay and crack sealing. The work in all three areas is contracted out. No additional city employees have or will be hired to complete the work associated with the street maintenance tax. Work Order No. I is 23 in progress based on the street selection criteria previously used by Council. A similar list of eligible streets will be presented to Council later this year. Planning & Economic Development • Economic Development Programs — Through the MDD and Tax Increment Reinvestment Zone (TIRZ) No.1, the City has a number of programs to help attract investment in Baytown and to promote new or expanded businesses. Ongoing development in the residential portions of the TIRZ has been vigorous and an additional section of Country Club Manor has homes under construction. The TIRZ was expanded slightly last year to help facilitate development of commercial property along the extension of Hunt Road from Garth to John Martin. This development, along with the anticipated commercial development, will positively impact the I -10 /Garth Road area as well as the rest of Baytown. There also have been discussions of additional residential development on the west side of John Martin Road if the TIRZ were expanded to include this property. This expansion is expected to include participation of Harris County in the TIRZ. Those discussions will continue with possible consideration by Council and the TIRZ Board. The TIRZ No. 1 is generating tax increment and will make payments to the City for administrative support and providing City services in the TIRZ areas. • The City has adopted a policy to allow "In -City Municipal Utility Districts," the first of which is currently under construction. Discussions are also underway with other potential "In -City MUD" developers. The "rooftops" contained within the residential developments both inside the city limits as well as in the City's ETJ over the past few years are assisting in attracting commercial development such as the new "Best Buy" store, which opened on July 29, 2005. The continued addition of "rooftops" through the TIRZ, "In -City MUDS" and other developments are expected to continue this trend. • Comprehensive Plan Update - The Baytown "2020" Comprehensive Plan was approved by the Growth Management and Development Advisory Committee on October 18, 2000 and was adopted by Council on November 9, 2000. The comprehensive plan is recommended for review and update every five years. The firm of Wilbur Smith and Associates was selected to facilitate the update that will focus on changes in the community and future growth patterns. The changes in economic conditions, population growth and land use will affect the assumptions and plans developed in 1999. Together with the Economic Development Strategic Plan and the Unified Land Development Code compilation, the Comprehensive Plan Update will assist in orderly and efficient growth of Baytown in keeping with established goals and priorities. The annual report is included in the Miscellaneous section of this document. • Economic Development Strategic Plan Implementation - The MDD contracted with the Baytown/West Chambers County Economic Development Foundation (EDF) in 2004 -05 to coordinate development of an Economic Development Strategic Plan for Baytown. The EDF employed the firm of Angelou Economics to produce the plan and report. The plan was completed and accepted in 2004 and a Steering Committee is being formed to develop an implementation plan. The resulting information and plans will be coordinated with the update to Baytown 2020, our Comprehensive Plan Update and the Unified Land Development Code. 24 Unified Land Development Code — The creation of a Unified Land Development Code (ULDC) was approved in the 2004 -20005 budget as a joint venture between the City and the Municipal Development District. This project will consolidate and organize all codes from the existing codification into a new document that is easier to use and more "developer friendly The firm of Duncan Associates was selected to facilitate development of this document. The ULDC will assist in the preparation and review of plans for development. "Downtown Redevelopment" Program - The "Downtown Redevelopment" Program is in its fourth year of funding. Year's 1 & 2 were funded from CDBG funds and included a Downtown Redevelopment Coordinator and production of a Downtown Redevelopment Master Plan. Reductions in CDBG allocations and CDBG budget pressures to fund a consolidated plan update eliminated the resources to continue CDBG support of the downtown redevelopment efforts. The General Fund in 2004 -05 included an allocation of one - for -one match funds to continue the support of the Baytown Downtown Association. Projects consistent with elements of the Downtown Master Plan will be eligible for a 100% match of outside, private funding sources. The same funding level is adopted for 2005 -06. Comparison to Previous Budgets The budget has been carefully reviewed to provide core programs and services. The budget for the General Fund reflects a 4.94% increase from the current adopted budget. A comparison of General Fund adopted budgets in recent years with this budget is depicted below: General Fund Adopted Budgets $50, 000, 000 $45,000,000 $40,000,000 $35,000,000 Art $30,000,000 m °o °o °o o °o °o J r N N N N N N G � N Q The total expenditures for all budgeted funds are $85,202,065, an increase of $1,280,957 or 1.53 %. Summaries of the appropriations compared to the prior year are in the table below: Fund 2005 -06 Adopted Budget 2004 -05 Adopted Budget Amount Difference % Difference General Fund $47,495,166 $45,259,842 $ 2,235,324 4.94% General Obligation I &S Fund 8,184,967 10,687,307 (2,502,340) - 23.41% Hotel/Motel Fund 698,412 583,648 114,764 19.66% Storm Water Utility Fund 493,011 358,281 134,730 37.60% Water & Sewer Fund 23,229,611 22,461,245 768,366 3.42% Sanitation Fund 3,227,021 3,054,443 172,578 5.65% Central Services Funds 1,873,877 1,516,342 357,535 23.58% Total Appropriations $ 85,202,065 $ 83,921,108 $ 1,280,957 1.53% Highlights of the $1,280,957 (1.53 %) increase across all funds include: • Personnel Services increased a net of $2,923,408. Some of the significant elements of this change are: o An adjustment to market for employees not covered by a collective bargaining agreement and a 2% across- the -board increase for non -Civil Service employees. Police Civil Service will move to 100% of market for each tier and Fire Civil Service compensation is subject to collective bargaining under the current wage re- opener. o A net of fifteen positions added: ■ (5) in Police (GF and OC Transition funded) ■ (6) in Fire (3 — offset by overtime reduction, 3 — contrast funded) ■ (1) in ITS (33% OC transition funded) ■ (2) in EMS (offset by overtime reduction) ■ (1) in Human Resources (funded by Workers Comp fund) o Annualization of costs associated with the 2005 compensation plan throughout the different funds. o Health insurance cost increases for current and retired employees. • Supplies increased by a net of $626,859 primarily due to fuel cost increases. • Maintenance and other increased by a net $223,473 primarily due vehicle and machinery maintenance cost increases. • Services increased by a net of $1,128,055 primarily due to energy cost increases. • Capital expenditures decreased by $88,126. • Debt payments decreased by $2,011,429 for • new debt related to capital projects scheduled for 2005 -06; $1,144,313 • and a net reduction of debt related to the bond refunding and regular scheduled debt service payments. (- $3,155,742) • Operating transfers out decreased by $1,719,152 primarily due to: • Decreased transfer to the Water & Sewer CIPF (- $1,044,000) • Decreased transfer to the GOIS fund (- $1,012,229) • Increased transfer to the General Fund for storm water initiatives included in the General Fund budget ($142,754) 26 • Increased transfer to General Fund for administrative reimbursement from the Water & Sewer Fund ($376,197) • Increased transfer to the General CIPF ($130,000) • Decreased transfer to Bayland Island due to debt payoff in Fiscal Year 2004 -05 (- $237,995) • Contingency increased by $21,617. The property tax rate will remain at the 2004 level at $0.73703 per $100 valuation. This rate consists of the operations and maintenance component for the General Fund of $0.45700 per $100 valuation, and the Debt Service component of the tax rate of $0.28003 per $100 valuation. Although no increase is included for sanitation rates in the 2006 budget, an increase is anticipated in 2007 to offset expenses. As previously stated, the Water and Sewer Fund includes a rate increase on water and sewer. GASB 45 The Governmental Accounting Standards Board (GASB) has issued Statement 45, entitled Accounting and Financial Reporting by Employers for Postemployment Benefits Other Than Pensions. In Fiscal Year 2005 -06 budget, we have implemented a restricted reserve of fund balance in anticipation of the cost associated with implementing the Governmental Accounting Standards Board (GASB) Statement 45. The statement addresses how state and local governments should account for and report their costs and obligations related to post - employment healthcare and other non - pension benefits, commonly referred to as other post - employment benefits, or OPEB. The implementation of this statement is required for medium size employers, including Baytown, beginning after December 15, 2007. The Fiscal Year 2008- 09 will be the first year that the City will be required to comply with GASB 45. We have included a restricted reserve for our two largest funds with personnel costs (i.e. General Fund and Water & Sewer Fund). These reserves identify partial funding for this obligation. An actuarial study was performed in 2003. Funding for an updated study is included in the 2005 -06 Medical Benefits Fund budget. GASB 45 presents a major expenditure in future budgets. Restricting a portion of the fund balance in 2005 -06 represents a major step toward compliance with GASB 45 in Fiscal Year 2008 -2009. Conclusion This budget document reflects our commitment to develop a financial plan that the City will continue to follow in providing services to the citizens of Baytown. We have conducted a review of internal operations to ensure that we deliver services in an efficient and economical manner. The budget contains guidelines for normal operations as well as capital improvements to provide for the future. It is an instrument whereby basic policies of the City can be presented along with their impact on services and operations. This budget is intended to communicate to its readers the direction the City will follow in the future. The process of review and analysis does not end with the submission of this document. We will continue to evaluate the City's operations and explore opportunities to ensure the delivery of services to our citizens is as "cost - effective" as possible. As previously stated, this document contains the key principles that are important to the City's long- standing commitment to having a sound budgetary and financial program. Our decisions today will affect us for many years to come. This budget reflects the current fiscal pressures being experienced locally, as well as in the economy on a state and national level. One issue that 27 should be explored in the upcoming year is the remaining 1 /a% sales tax available to the City. A key need and allowable use of the remaining sales tax is Public Safety. In conclusion, numerous items have been included which improve the quality of life, such as public safety; enhancements to our utility system; street improvements/repairs; neighborhood protection; and community appearance. Development of the budget is an extremely time consuming process. The Finance Department, led by Director of Finance Rhonda Young, Deputy City Manager Bob Leiper, Assistant City Manager Kelvin Knauf and the Department Directors and Division Heads have done an outstanding job in developing this document. The commitment, dedication and diligence of each are commended. The guidance and input of the Mayor and City Council has been very valuable in developing this program of service. The fiscal year 2005 -2006 budget represents major initiatives necessary to address the vision outlined by our citizens during the Baytown 2020 and 2001 Bond Program. The Major Budget Issues Report has been prepared to summarize the major changes and assumptions of this budget. The staff and I will continue our efforts to provide the citizens of Baytown with the best possible services, in the most cost - effective manner. Sincerely, Gary M.J City Manz 28 General Fund 101 ESTIMATED 2004 -05 Summary of Technical Adjustments 2004 - 2005 Estimated General Fund Expenditures $44,892,215 2005 Hurricane Expenses $ 192,000 Net Adjustment in Expenditures $192,000 2004 - 2005 Estimated General Fund Expenditures $45,084,215 1 Water & Sewer Fund 520 ESTIMATED 2004 -05 Summary of Technical Adjustments 2004 - 2005 Estimated Water & Sewer Fund Expenditures $21,341,539 2005 Hurricane Expenses $ 96,000 Net Adjustment in Expenditures $96,000 2004 - 2005 Estimated Water & Sewer Fund Expenditures $21,437,539 Solid Waste Fund 500 ESTIMATED 2004 -05 Summary of Technical Adjustments 2004 - 2005 Estimated Solid Waste Fund Expenditures $3,058,817 2005 Hurricane Expenses $ Net Adjustment in Expenditures 12,000 $12,0001 2004 - 2005 Estimated Solid Waste Fund Expenditures $3,070,817 ,,, Revenues: CITY OF BAYTOWN TECIINICAL ADJUSTMENTS & AMENDMENTS 2005 -06 PROPOSED BUDGET as of September 22, 2005 General Fund General Debt Service Fund Hotel/Motel Fund Water and Sewer Fund Sanitation Fund Storm Water Utility Fund Garage Fund Warehouse Operations Fund Expenditures: General Fund General Debt Service Fund Hotel/Motel Fund Water and Sewer Fund Sanitation Fund Storm Water Utility Fund Garage Fund Warehouse Operations Fund 30 Exhibit A Proposed 7 -30 -05 Adjustment Revised $ 45,307,920 $ (91,171) $ 45,216,749 7,531,278 7,531,278 442,000 442,000 23,239,612 23,239,612 2,894,107 2,894,107 445,960 445,960 1,637,176 1,637,176 216,123 216,123 $ 81,714,176 $ (91,171) $ 81,623,005 $ 47,465,166 $ 30,000 $ 47,495,166 8,184,967 8,184,967 698,412 698,412 23,229,611 23,229,611 3,227,021 3,227,021 493,011 493,011 1,637,176 1,637,176 236,701 236,701 $ 85,172,065 $ 30,000 $ 85,202,065 General Fund 101 Summary of Technical Adjustments 2005 -06 2005 - 2006 Proposed General Fund Revenues $45,307,920 * Reduction of permit fees revenue for fees considered, not implemented ($91,171) Net adjustment in Revenues ($91,171) 2005 - 2006 Revised Proposed General Fund Revenues $45,216,749 - 2006 Proposed General Fund Expenditures $47,465,166 • Additional Funding for expanded Neighborhood Protection Activities $15,000 • Beautification Commission Activities $5,000 • Reallocation of Council Contingency ($20,000) * Equipment Purchases for Council Electronic Agendas $10,000 * Reduction of Parks Capital (sign purchased this year) ($10,000) * 100 additional streetlights, additional $30,000 expenditure under General Overhead Net Adjustment in 2005 - 2006 Proposed General Fund Expenditures $47,495,166 31 MAJOR BUDGET ISSUES Fiscal Year 2005 -06 The purpose of this section is to provide Council with basic revenue and expenditure information for all budgeted funds and the staffs recommendation for funding the 2005 -06 budget. GENERALFUND REVENUES General Fund revenues are comprised of taxes, license and permit fees, intergovernmental revenues, charges for services, miscellaneous revenues and transfers -in from other funds. The General Fund budgeted revenues are $45,216,749, an increase of $3,023,359 or 7.2% more than the 2004 -05 adopted budget. The budgeted increase is attributed to an increase in tax revenues ($1,705,969) that comprise 82.7% of the General Fund revenues, and includes increases in property tax revenue ($326,674), sales and use tax ($797,700), franchise tax ($257,400), and industrial district payments ($324,195). The balance of the revenue changes consists primarily of increases in licenses and permits ($154,239), intergovernmental ($127,670), transfers ($1,026,831), fines and forfeitures ($225,800), miscellaneous revenues ($158,850), and a decrease in charges for services (- $376,000). The 2005 -06 General Fund budgeted revenues increased $1,308,674 (3.0%) over estimated collections for the 2004 -05 fiscal year. Property Tax Ad Valorem taxes represent 21.2% of the revenue for the General Fund. The total current taxable assessed valuation is $2,077,364,360 and is projected to increase $31 million or 1.5% to $2,108,346,255 for the 2005 -06 fiscal year. The estimated increase assumes the tax base will increase due to the addition of new residential and multi - family properties plus growth in existing values. Although the certified rolls are required to be presented to the taxing entities by July 25h or as soon thereafter as practicable, historically they have been received in early August. The latest information available this year indicates that the roll will not be certified until on or about August 26 and we can expect to receive it on August 29 or 30. These budget projections are based on an incomplete preliminary tax roll received from Harris County Appraisal District. Any differences between the certified tax roll and the preliminary tax roll will impact the projected revenues in the budget. Total collections are estimated at $14,762,187 based on the expected certified roll at the current tax rate of $0.73703 per $100 valuation and a 95% collection rate. The levy allocates $9,154,032 to the Operations and Maintenance (O&M) portion of the General Fund and $5,608,155 for debt service. The General Fund levy represents a $216,928 (1.5%) increase over the current year's estimated collections. There is no adopted increase in the tax rate. Industrial District Payments Industrial district payments are the largest source of revenue for the General Fund. Industrial district revenues comprise 37.6% of the total General Fund revenues. The City currently has 28 industrial district agreements, which renew in seven -year increments. In May 2003, Council adopted a new model for existing industrial district agreement renewals, whereby the base value is set at either the 2002 taxable value or the most recent certified value, whichever is greater. Any increases in value over the term of the contract will be excluded from the payment calculation. The industrial rate increases from 50% to 60% over the seven -year term with a 5% increase in years two and five. All expiring agreements will be renewed using the new model agreement. An agreement for new companies that have not previously executed an IDA was approved by Council in October 2003. One agreement is scheduled for renewal in FY 2006. Fourteen agreements have been renewed under the new contract and one new contract has been executed. The remaining fourteen agreements fall under the existing base contract. The existing base contract increases the industrial tax rate from 40% to 50% with a 5% increase in year one, a 3% increase in year two and a 2% increase in year three. Industrial district payments are projected at $17,022,360, which is $150,167 more than the current year's estimate, due to the incremental increase in the rates for each company based on the year in their contract or changes in value under the old agreement. Sales Tax & Use Taxes Sales and use taxes provide 16.4% of total revenues and is another major revenue source to the General Fund. The General Fund receives I% of the total sales tax rate. The Municipal Development District (MDD) sales tax at 0.5% and the new Street Maintenance sales tax at 0.25% are recorded in separate funds. Due to wide variations in sales tax revenues over the past two years and initiation of the 5 -year repayment of $560,500 received in error, the 2005 -06 budget includes $7,431,800 in estimated sales and use tax revenues, a $32,427 33 MAJOR BUDGET ISSUES Fiscal Year 2005 -06 increase from the current year's estimated collections. The modest increase is due to an adjustment made by the State of Texas Comptroller's office after an audit revealed an overpayment by a taxpayer that was not within Baytown's jurisdiction. Without this adjustment and the resulting repayment plan, the estimated revenues for 2005 -06 would be slightly higher. The City's six -month agreed upon procedures, encompassing a review of sales tax revenues, has been completed. Business entities both in and out of the City have been identified that are not collecting and remitting sales tax properly. The results of this review have been submitted to the state for their investigation. It is not known if the net of these business collections will be positive or negative for Baytown. At this time the impact of this adjustment is not expected to materially affect the upcoming budget year. Franchise Tax Franchise taxes are projected at $3,408,100 and are $220,701 more than the 2004 -05 estimated collections. Franchise taxes represent 7.590 of the total General Fund revenues. Electric utility franchise taxes comprise 60.9% of budgeted franchise tax revenues. Gas, telephone and cable utilities, and solid waste companies constitute the balance and are based on historical actual revenues. Licenses & Permits — The budget includes $812,487 which is $122,611 (17.8%) more than the 2004 -05 estimated collections. The increase is attributed to the continued growth in building permit activity, bi -annual sign operating permit fee collection and adopted increases in Health Department permit/inspection fees, and new contractor registration and GIS platting fees. Additional information on theses adopted fee increases are included in the Miscellaneous section of the budget. Licenses and permits constitute 2% of the total General Fund revenues. Intergovernmental Revenues — Intergovernmental revenues of $277,554 increased $115,270 from the estimated collections for 2004 -05. The areas of increase include TIRZ #1 payments for administrative support and providing City services in the TIRZ areas ($82,000) and in increase in the GCCISD Bright Star program funding ($34,160). Revenues also include a Goose Creek Consolidated Independent School District truancy program funded 50/50 with the City ($36,164), funding from the State for traffic lights ($13,470) and Hams County funding for fire services ($12,000). Intergovernmental revenues represent 0.6% of the total General Fund revenues. Charges for Services — Charges for Services are $1,275,200, a $436,287 (- 25.590) decrease over current yearsestimated collections. The decrease is directly related to the non - renewal of the Crime Control and Prevention District one -half cent sales tax resulting in a $3,000,000 loss in annual revenue. Transitional funds that remained in the CCPD continue to phase in to offset CCPD recurring operating expenses. The final transfer to the General Fund in the 2006 budget is $200,000, down from the $661,600 transferred in the 2005 budget. Collection of the CCPD taxes after June 30, 2002 was restricted to retirement of the Jail and 800 MHz Radio System debt. The funds remaining after all debt has been paid are used to offset transitional costs. Charges for Services are 2.8% of total General Fund revenues. Fines and Forfeitures - Fines and forfeitures of $2,076,500 increased $224,374 or 12.190 over 2005 estimated collections. This revenue source represents 4.6% of General Fund revenues and is primarily Municipal Court Fines at $1,900,000. Miscellaneous - Miscellaneous revenue consists primarily of interest earnings and represents 1.690 of General Fund revenues. Interest earnings have increased slightly due to higher interest rates earned on the City's investment portfolio. Funds budgeted for 2005 -06 increased $158,850 over 2004 -05 budgeted collections. Current year collections are estimated at $1,010,479 due to a one -time collection of Industrial District penalty and interest. Operating Transfers In - Operating transfers increased $1,024,831 (65.7%) over the 2004 -05 estimated collections and are 5.7% of General Fund revenues. The increase is due to an increase in the transfer from the Storm Water Utility Fund ($142,754), an increase in the transfer from the Water and Sewer Fund ($390,353), a transfer ($132,643) related to a new fire protection contract with the Chambers County Improvement District #1 (Cedar Crossing) and a new transfer ($407,676) from the Harris County Organized Crime and Narcotics Task Force Transitional Fund (Task Force). The Task Force transitional funding covers various periods for sworn and civilian employees of the Task Force, as contained in the terms of the grant closure agreement. The Storm 34 I MAJOR BUDGET ISSUES Fiscal Year 2005 -06 Water transfer is used to reimburse a portion of eligible expenditures paid for by the General Fund. The Water and Sewer transfer is to reimburse the General Fund for administrative costs and payment in lieu of taxes. EXPENDITURES The purpose of this section is to give the Council a general description of the major functional areas in the General Fund and describe the changes within them. Included in these expenditures are any new /expanded programs, continuing programs and capital purchases. The General Fund accounts for all activities except for those required to be accounted for in another fund. Police, Fire, Emergency Medical Services, Health, Public Works, Parks, Library, etc. are funded within the General Fund. Total expenditures for the 2005 -06 budget year are $47,495,166, an increase of $2,235,324 (4.94%) over the prior year budget. Increases in overall expenditure categories include personnel services ($2,813,037), supplies ($206,027), maintenance ($197,408), services ($243,269), sundry ($7,515), and transfers out to CIPF ($130,000). Salary savings of $225,000 for vacant positions that occur during the year is included in the personnel cost calculations. The adopted budget decreases funds for contingency (418,000), capital (- $6,629) and transfers to other funds due primarily to a decrease in the transfer to the General Obligation Interest and Sinking Fund (GOIS) (- $1,207,303). Public Safety Additional Police Officers — The ending of the grant- funded Organized Crime Task Force returned six sworn police personnel from their work at the Task Force. With the concurrence of State and Federal agencies, a transition fund has been established to assist with absorbing the local costs of these positions. The adopted budget includes utilizing transitional funding for these positions with the net effect of adding one Lieutenant and four Police Officers to the contingent of local officers. An additional Captain will be funded until the planned retirement of a Captain in February 2006. There is minimal budgetary impact on the General Fund in the 2005 -06 adopted budget for these positions. The time period in which the City can use the transitional funding is in question and we will re- examine the funding of these positions again next year. The task force included 12 civilian employees. The transitional funding includes their salaries until January 31, 2006 to provide them an opportunity to find another position. Several have been hired for vacant positions within the City. A memo with additional details on the transitional staffing and funding plan is included in the Miscellaneous section. $65,064 • Vehicle Replacement for City Marshals — Replacement of two vehicles for use by the City Marshals in executing warrants for the Municipal Court. $38,000 • Police Department Vehicles — Replacement of 12 full -size vehicles, as part of the ongoing capital replacement requirements. $276,000 • Shift Relief: Fire — Overtime caused by illness, injury or position vacancies is a significant cost. The budget proposes to hire three additional firefighters to provide shift relief, offsetting their cost by the overtime savings realized. A five -year federal SAFER grant, if awarded, would be applied to these positions. $21,701 • Shift Relief: EMS — Overtime caused by illness, injury or position vacancies is a significant cost. The budget proposes to hire two additional paramedics to provide shift relief, offsetting their cost by the overtime savings realized. $19,196 • Chambers County Improvement District Fire Protection Contract — Fire protection services for the Cedar Crossing Industrial Park area is an issue that can affect future development. The CCID #1 has agreed to a fire protection contract that will provide funding, including benefits, training and equipment, for three additional fire fighters for assignment to this response area. Contingent on Council approval of the contract, three additional firefighters are included in the budget. There is no budget impact. 35 MAJOR BUDGET ISSUES Fiscal Year 2005 -06 • Assistant Fire Chief for Homeland Security and Special Service — Reclassification of one Battalion Chief position to Assistant Chief with necessary authority to manage the critical function of Homeland Security, including the Hazardous Materials program. This organizational change will also better delineate the functional responsibilities between Emergency Management and Homeland Security resulting in better operating efficiency. The cost of the classification change is minimal. $1,012 • Dual K -Band Radar Units — Replacement of two additional dual K -band radar units for traffic enforcement, allowing for use of the latest technology equipment. $2,150 • Video Cameras - Five video cameras for patrol vehicles are included for protection of officers and citizens. This is the ninth year for this program and will begin replacement of older cameras in our 58 patrol vehicles. The use of the cameras has provided evidence of the actions of officers and citizens being filmed. $25,000 • Firefighter Accountability System — Purchase and implementation of the Grace Accountability System to improve firefighter safety at emergency incidents. $30,000 • Expanded Firefighter Training Program — Additional training programs, as well as live fire training at the training facility in LaPorte, to improve the safety and operating efficiency of the firefighters. $68,248 • Automatic Electronic Defibrillators — Replacement of one Automatic Electronic Defibrillator (AED) used by fire fighters on medical calls to assist patients with critical cardiac problems. $1,800 • Bin Threat Alert Test Strips - We utilize the Anthrax Analyzer for field screening on suspicious powders for the presence of the following bioterrorism agents: Anthrax, Ricin, Botulinum Toxin, SEB, and Plague. Field screening enables us to more quickly assess the relative danger to the public of an unknown spill, and make informed decisions about potential decontamination requirements of victims or property. $4,000 • Ambulance Replacement — Replacement of a 2000 Medium duty, Type 1 ambulance that has more than 135,000 miles. This unit will be moved to reserve use. The new ambulance should have a 5 -year primary service life and 3 -year reserve life. The total cost is $130,000 with year one of a five -year internal lease included in the 2006 budget. $23,319 • Replacement of a 12 -lead EKG — Replacement of a 12 -lead cardiac monitor system carved on an EMS unit. The total cost is $28,000 and is paid through an internal 3 -year lease. $9,614 • Thermal Imaging Camera and transmitter— Replacement of one thermal imaging camera used in searching emergency scenes for trapped victims, utilizing body heat to locate the victim in no- visibility situations. The system will add a wireless transmitter to allow viewing of the camera image from a remote location, allowing the Incident Commander to better assess the conditions in the building. $14,000 • SCBA Replacements and Upgrades — Enhancing the reliability and usefulness of SCBA breathing apparatus with scheduled replacements, radio interfaces and additional duration breathing air cylinders. $65,478 • Fire Hose Replacement - Ongoing replacement of fire hoses that have been damaged or destroyed during fire operations or failed annual pressure testing. $5,750 • Fire Department Vehicle — Replacement of one staff vehicle as part of the ongoing capital replacement requirements. $26,000 • Fire Station Repairs - Miscellaneous capital repairs at the five fire stations including such items as air conditioning replacement, furniture replacement and roof repairs. $13,500 L MAJOR BUDGET ISSUES Fiscal Year 2005.06 • Homeland Security — Hazardous Materials — A special fund was established for cost recovery and operations of hazardous materials and homeland security response capabilities. Continued funding is transferred to this account to provide improved resources for operations in 2005 -06. $25,000 Compensation and Employee Benefits Compensation — Our City employees are our most valuable assets. Each year the Human Resources Department compares the compensation plan to the market. In FY 2000 -01 and FY 2001 -02, the City made considerable strides in upgrading salaries based on market comparisons. During this time, the City provided significant funding for merit increases for non -civil service employees and market adjustments for civil service employees. In 2002 -03, a 2.5% across -the -board increase was given to full -time employees. In 2003 -04, a 2.5% across the board salary increase was included for full -time and part-time employees not covered by a collective bargaining agreement. Employees covered by a collective bargaining agreement received 2.16% and a compression of pay tiers equivalent in cost to 0.4% for a total of 2.5 %. Since the salary structure for non -civil service employees had not been updated since 2002 and was considered to be falling behind the market the 2004 -05 budget included a two -level adjustment of the salary structure and a 4% market adjustment for full and part-time non -civil service employees not covered by a collective bargaining agreement, effective January 2005. The civil service employees in the Police Department received a 4% market adjustment. Also, the Fire Collective bargaining contract included a 4% market adjustment and agreement to reduce tiers over two years, beginning with the 2006 budget. Public Sector Personnel Consultants, Inc. recently completed a compensation study and recommended changes in salary classifications, adjustment of positions within the classification and an across the board increase for non- Civil Service employees. The adopted budget includes adjustment to market for employees not covered by a collective bargaining agreement and a 2% across -the -board increase for non -Civil Service employees. Police Civil Service will move to 100% of market for each tier and Fire Civil Service compensation is subject to collective bargaining under the current wage re- opener. A memorandum discussing the compensation study is included in the Miscellaneous section of the budget. $1,090,270 Health and dental coverage - Like most other employers that provide health coverage, the City continues to see significant increases in health and dental expenses. The Medical/Dental Plan Board of Trustees has analyzed premiums, expenses, and utilization of the health and dental plan, including the changes contained in the 2004 -05 budget. The Trustees have recommended a health premium increase, effective January 1, 2006, that will increase the City's contribution by approximately $1,101,000 and recoup approximately $248,000 in additional premiums from employees and retirees. As reported last year, one of our dental plans is expected to be under - funded by 77.9% or an estimated $109,000 for fiscal year 2005 -06. The adopted budget increases premiums by 20 %, effective January 1, 2006, and anticipates increases for the following fiscal year. A memo detailing the rate schedules is included in the Miscellaneous section of the budget. $1,101,000 See Miscellaneous Section for additional information on employee compensation and benefits. Infrastructure and Capital Project/Bond Implementation Street Bond Implementation — The first two years funding was divided into two bid packages (Phase I & II) to facilitate construction initiation and scheduling. Phases I and II are complete. The list of Year III streets was finalized in May 2005 and the project engineer is finishing design and development of bid packages. Based on construction cost increases in concrete, steel and fuel, a portion of the Year Four funding, along with one -time funding from the Utility Fund for related work, will be utilized to fund the selected street segment replacement. The adopted budget includes the sale of Year Five bonds ($4 million). These funds are expected to be used to fund the joint ventures with Harris County for the reconstruction of Raccoon Drive (approximately $2,000,000) and possibly a similar program to reconstruct Kilgore Road (approximately $1,200,000). The $2.03 million in remaining funds from Phases I and II, plus an estimated $1.36 million may be used for additional streets of Council's selection. 37 MAJOR BUDGET ISSUES Fiscal Year 2005 -06 Capital Drainage — The 2001 Bond Program includes $3,250,000 for land acquisition for a regional detention plan and upgrades of the existing storm drainage system. The General Fund budget continues to provide funding for contract and in -house projects, supplemented by revenue from the storm water utility fund. The funds will be used for projects to repair erosion damage around several bridges, including Rollingbrook at Goose Creek Stream, West Texas Avenue and Park Street at Goose Creek Stream. Other projects include the ongoing drainage work in Pinehurst, work in the area of Horace Mann School, Julie Ann Villa Drainage, Willow Lane Drainage, South Bumet Drainage, and the Hwy. 146 @ McKinney cave - in repairs. As always, funding may be shifted to solve drainage emergencies which may occur during the year, such as the cave -in on Rollingbrook Drive. $223,980 • Contract Concrete Work — Continuation of the program started in fiscal year 2000 to provide funding for outsourcing driveway, sidewalk and curb repairs resulting from repairs for utility failures. With the voter approval of the Street Maintenance Sales Tax, the General Fund allocation to these activities is reduced to $90,000 with the remaining $200,000 provided by sales tax revenue. A detailed section on the Street Maintenance Sales Tax Fund is included in the Miscellaneous section of the budget. $90,000 Capital Improvement Project Funds (CIPF) - The 2001 Bond Program approved by voters in May 2001 included $29 million in funding for capital improvements. The CIPF has been previously allocated to offset the need for a 2.5 -cent property tax increase to fund debt service, fund project managementloversight costs, or to fund unforeseen major capital expenditures such as the East District Landfill Erosion Project. The CIPF in the adopted budget, utilizing an appropriation of $350,000 and existing CIPF funds, includes allocations for those projects along with the following new projects: Matching Program for Revitalization of Downtown $50,000 Project Management/In- house/contract design team for wastewater Rehab projects $146,207 Supplemental funding for capital projects $200,000 Transfer to the Hazardous Materials Program Fund $25,000 Emergency demolition of dangerous buildings $250,000 Unforeseen new capital project initiatives $250.000 $921,207 Economic Development Economic Development Programs — Through the MDD and Tax Increment Reinvestment Zone (TIRZ) No. 1, the City has a number of programs to help attract investment in Baytown and to promote new or expanded businesses. Ongoing development in the residential portions of the TIRZ has been vigorous and an additional section of Country Club Manor has homes under construction. The Eastpoint developer recently sold a portion of his tract to the Goose Creek School District with expectation of a bond issue for new school construction in the near future. This type of development usually stimulates residential development in the area. The TIRZ was expanded slightly last year to help facilitate development of commercial property along the extension of Hunt Road from Garth to John Martin. This development, along with the anticipated commercial development, will positively impact the I -10 /Garth Road area as well as the rest of Baytown. There also have been discussions of additional residential development on the west side of John Martin Road if the TIRZ were expanded to include this property. This expansion would include participation of Harris County in the TIRZ. Those discussions will continue with possible consideration by Council and the TIRZ Board. Comprehensive Plan Update: The Baytown "2020" Comprehensive Plan was approved by the Growth Management and Development Advisory Committee on October 18, 2000 and was adopted by Council on November 9, 2000. A comprehensive plan is recommended for review and update every five years. The firm of Wilbur Smith and Associates was selected to facilitate the update that will focus on changes in the community and future growth patterns. The changes in economic conditions, population growth and land use will affect the assumptions and plans developed in 1999. Together with the Economic Development Strategic Plan and the Unified Land Development Code compilation, the Comprehensive Plan Update will assist in orderly and efficient growth of Baytown in keeping with established goals and priorities. The annual report is included in the Miscellaneous section of this document. 38 MAJOR BUDGET ISSUES Fiscal Year 2005 -06 Economic Development Strategic Plan Implementation— The MDD contracted with the Baytown/West Chambers County Economic Development Foundation (EDF) in 2004 -05 to coordinate development of an Economic Development Strategic Plan for Baytown. The EDF employed the firm of Angelou Economics to produce the plan and report. The plan was completed and accepted in 2004 and a Steering Committee is being formed to develop an implementation plan. The resulting information and plans will be coordinated with the update to Baytown 2020, our Comprehensive Plan Update and the Unified Land Development Code. Unified Land Development Code — The creation of a Unified Land Development Code (ULDC) was approved last budget as a joint venture between the City and the Municipal Development District. This project will consolidate and organize all codes from the existing codification into a new document that is easier to use and more "developer friendly ". The firm of Duncan Associates was selected to facilitate development of this document. The ULDC will assist in the preparation and review of plans for development. "Downtown Redevelopment" Program - The "Downtown Redevelopment" Program is in its fourth year of funding. Year's 1 & 2 were funded from the CDBG budget and included a Downtown Redevelopment Coordinator and development of a Downtown Redevelopment Master Plan. Reductions in CDBG allocations and CDBG budget pressures to fund a consolidated plan update eliminated the resources to continue CDBG support of the downtown redevelopment efforts. The General Fund in 2004 -05 included an allocation of one - for -one match funds to continue the support of the Baytown Downtown Association. Projects consistent with elements of the Downtown Master Plan will be eligible for a 100% match of outsidelprivate funding sources. The same funding level is adopted for 2005 -06. $50,000 City Image and Beautification • Community Appearance Program — The Neighborhood Protection Division (NPD) conducted a pilot program in the 2000 -01 budget for expanded litter abatement. This included the "Adopt A Street" program as well as the "Trash Off' and targeted neighborhood events. CDBG - funded support of this program was reduced in the 2005 -2006 Action Plan; therefore additional funding is included for continuation of these programs and events at their current levels. $6,898 • Entrance Sign — Funding is included for possible construction of an entrance sign on the Hwy 146 /Chambers County corridor. $5,000 • Beautification Committee — The City Council has announced its intention to establish a Council - appointed committee to address litter abatement and beautification programs in the City. $5,000 • Additional Weekend Signage Enforcement — additional enforcement on the weekends for signage and general neighborhood protection issues. $15,000 Traffic Control, Enforcement and Transportation The MDD sales tax approved by voters in May 2001 includes funding for street signal synchronization design for North Main Street and Alexander Drive. The Houston - Galveston Area Council (H -GAC) has included synchronization of these streets in its Transportation Improvement Plan (TIP). Receipt of this grant, scheduled for 2005 -06, will reimburse 80% of the design and construction costs for these projects. The signal synchronization for Garth Road has been completed. See the Component Unit section for additional information. • Signalization — The budget includes funding for design and construction of traffic control devices at a future, unspecified intersection. $100,000 39 MAJOR BUDGET ISSUES Fiscal Year 2005 -06 • Traffic Engineer Services — We have been unsuccessful in filling the Traffic Engineer position in the past and have had to rely on contract services. In the adopted budget, we continue to utilize contract services as needed throughout the year. $40,000 Pavement Marking — A combination of in -house paint and contractor - applied thermo- plastic pavement striping. $50,000 Arrow Board — Purchase of a portable arrow board to improve the safety for workers and drivers in construction areas. $5,000 Parks & Recreation • Parks Caretaker Aid — Part-time — Additional personnel (part -time) to assist with the maintenance and upkeep of the newly expanded and renovated Wayne Gray Sports Complex. $14,486 • Reimbursement for Electrical Costs for Youth Sports Leagues — Reimbursement of up to $2,500 in electrical costs for youth sports leagues that contract with the City for use of city-owned facilities. $15,000 • Playground Equipment and Water Fountain Replacement — Provides continued funding for the ongoing program to replace damaged and worn equipment at various park facilities throughout the city. The adopted budget includes additional funds for water fountain replacement. $35,000 • Backstop Replacement: Continuation of the annual program to replace practice backstops at City facilities. This year the backstops will be replaced at Duke Hill, Central Heights and Tejas Parks. $14,700 • Cinco de Mayo Parade - Funding for the annual Cinco de Mayo activities are included in the adopted budget as a community event. The funding will cover staffing expenses and the costs for equipment, supplies, event promotion and advertisements. $8,064 • Tractor/Utility Shed Replacement - Wayne Gray Sports Complex. $20,000 • Newcastle Park - Replace existing shelter. $9,000 • Equipment Replacement: • Utility Vehicle $8,000 • One Ton, Crew Cab Truck $25,000 • Dump Truck $75,000 Information Technology Services (ITS) • Class/Prolog E -Gov Program — The Class software is used by Parks and Recreation for scheduling of facility rentals and registration for special functions. This upgrade will provide Internet access for scheduling, reserving and paying for these facitities/functions. The Prolog E -Gov interface allows the authorized contractors and internal users to make on -line inquiries on their CIP projects. This will improve project management and contract administration. $19,194 • Custom Programming — To provide custom programming to allow expanded utilization of existing databases including on -line access by residents. A resident will be able to type in their address and receive service information such as brush pick up schedules and flood zone information. $35,000 • Web Technician — An additional support person in the ITS Department to improve the support of the City's Web Page and the additional E -Gov program. Utilizing the transitional funding from the dissolution of the Organized Crime Task Force, an experienced IT technician is to be added to the staff at a reduced cost. These duties are currently split with a PC technician position, negatively impacting both the web page and ELI MAJOR BUDGET ISSUES Fiscal Year 2005 -06 hardware support activities. The Web Technician position will allow realignment of duties within the IT department to allow better maintenance of our excellent new web page. $43,329 • Personal Computers & Printers — Replacement of computers and printers planned for 2006. Maintenance and repair of these items is increasing rapidly as they age. $54,312 • Computer hardware, software maintenance and licensing contracts - The budget also includes funding to provide an adequate number of software licenses for the staff. $436,562 • Purchase Equipment for Council Electronic Agendas $10,000 Public Works • Replacement of two, one -half ton pick -up trucks. $53,000 • Additional Security Camera for the Municipal Service Center (MSC) — Several items have been stolen and vehicles burglarized at the MSC on Market Street. Installation of an additional 24 -hour video surveillance camera will assist the Police in apprehending those responsible for these thefts. $1,000 t, • Double Doors at Public Entrance — Installation of double doors at the PW entrance used by the public to improve the energy efficiency of the building and to enhance security. $6,000 Library • Books and non -print media — The 2004 -05 budget allocates capital funds for the annual purchase of books and non -print media. $128,923 • HALAN fees - HALAN fees increased 7% in 2003 as a result of a change in fee calculation for all members and slightly in 2004 for maintenance related items. HALAN fees had not previously increased for 10 years. The 2005 -06 fees are increased again ($10,619) for maintenance related items. $76,256 Administrative and Other • Youth Advisory Commission — Supplies and Commission expenses related to support of the Youth Advisory Commission. $6,100 • Grants Locator — In order to maximize the utilization of grants available for City programs either planned or under way, the budget includes funds to utilize a Grants Locator to research and assist with applications for State and Federal grants. While grants generally provide only seed money to initiate new programs, they can be helpful in funding programs the City is already planning to start. $15,000 • Collective Bargaining and Civil Service — The fire fighter's collective bargaining contract expires September 30, 2007 with a re- opener for wages each year. Funding is provided for continuation of a contract with a consultant to assist the city in negotiation of a new contract and interpretation of the existing collective bargaining contract along with dealing with State Civil Service issues. $20,000 • Streetlights — With the growth of new subdivisions and the increase in electricity costs, streetlights are rapidly becoming a major budget expenditure. The majority of our electricity for streetlights falls under our contract with TXU Energy. A small number of these lights remain with Reliant Energy. This year's estimated total cost is approaching $ l million. Estimated for the 2005 -06 budget is an increase of $381,076 (65.73%) based primarily on increased electricity costs. Each year the electric utility companies allocate a streetlight allotment for Baytown. This allotment allows for installation of a certain number of streetlights for Baytown at no cost to the City. Once the street lights are installed, the City pays the monthly bills for those lights. In addition to the allotment received from CenterPoint, developers install streetlights for new subdivisions and the City pays the recurring charges for those lights as well. When citizens request streetlights, staff investigates the need and, if warranted, makes recommendations to the Planning and Zoning Commission and Council for installation. Staff approves streetlight plans for new subdivisions, which increases our recurring costs. In the past, the budget has included a separate allocation for citizen 41 MAJOR BUDGET ISSUES Fiscal Year 2005 -06 requests and new subdivisions. The budget provides for 250 additional lights in the 2005 -06 fiscal year based upon the new subdivisions and a limited number of citizen requests for a total of 4,263 City-fund streetlights. $960,910 • Background checks for job applicants — Background checks beyond basic criminal history checks have usually not been conducted for positions other than Department and Division Directors. This program will expand the due diligence search of the backgrounds of all employee applicants to include basic background, credit reports, sex offender and additional county criminal checks. $11,000 RESERVE LEVELS In order to maintain fiscal stability, governmental entities maintain a General Fund unreserved fund balance to meet unforeseen emergencies that may arise. Appropriate levels of unreserved fund balances vary from entity to entity based on the relative impact of particular circumstances or financial conditions. The City of Baytown's goal for unreserved fund balance considers factors such as bond ratings, threat of severe tropical weather due to our proximity to the Gulf Coast, our location adjacent to the petro - chemical complexes, unforeseen emergencies, and advice from the City's financial advisor for fiscal planning. Potential fluctuations in revenue, and cash flow considerations between the start of the fiscal year (October 1) and the receipt of property tax revenues in December /January also require adequate reserves. The goal for unreserved fund balance is 70 to 80 days operating reserves. Amounts in excess of the reserve goal have historically been utilized to fund non - recurring expenditures unless there is a valid reason for carrying larger reserves. The budget for 2005 -06 will again use a portion of the fund balance to fund some of the non - recurring expenditures as follows: Capital Purchases $1,925,764 Contract Concrete Work 90,000 Traffic Control Devices (TBD) 100,000 Demolition of Dangerous Buildings 250,000 E -GOV and custom programming 54,194 Matching Funds for Downtown Redevelopment 50,000 Grant Locator Services 15,000 Transfer to Haz -Mat fund 25,000 CIPF transfer 25,000 Contingency 130.000 TOTAL $2,664,958 Additionally, GASB 45 requires governmental entities to set aside funding for future retiree obligations, such as the health care coverage the City offers to retirees. While GASB 45 full implementation for cities our size is not required until the 2008 -09 budget, the adopted budget begins an allocation of fund balances as restricted reserves for this purpose. The restricted reserve for the General Fund is $2,369,303 for 2005 -06. At full implementation, GASB 45 will require establishment of approximately $7 million citywide in reserves. This allocation is an excellent start at meeting that future obligation. Funding is included in the Medical Benefits Fund adopted budget for an actuarial study to determine this exact amount. Additional information on GASB 45 is included in the Miscellaneous section. The above drawdown is projected to maintain the General Fund unreserved fund balance at $8,796,939 or 68 days. GENERAL DEBT SERVICE FUND The General Debt Service Fund accounts for the payment of principal and interest on general long -term liabilities paid primarily by taxes levied on property within the City. The current debt service requirement for 2005 -06 is $7,945,946, consisting of $4,995,000 in principal, $2,920,946 in interest, and $30,000 for fees/arbitrage calculation. In May 2001, voters passed the 2001 Capital Improvement Bond Program, a five -year program authorizing $29,490,000 in General Obligation bonds to be used for general improvements such as streets and drainage; public safety; information systems; public buildings and facilities; and parks and recreation. 2005 -06 is the fifth year of this program. This year's debt issuance and debt service requirement is estimated at $5,215,000 and $239,021, respectively. The existing and the additional debt service requirement for 2005 -06 totals $8,184,967 and will be 42 MAJOR BUDGET ISSUES Fiscal Year 2005.06 paid from tax revenues generated from the current tax rate and reserve funds. Current tax revenues are projected to increase by $82,411 (1.590) over current year estimated revenues based on a projected increase in the assessed value of property in the City of Baytown. Transfers from the Crime Control and Prevention District Debt Service Fund and the Water and Sewer Fund are made to cover their respective portion of debt paid out of the General Debt Service Fund. Transfers also include a transfer made by the General Fund to the Debt Service fund to allocate a portion of the industrial district taxes collected in the General Fund to the Debt Service Fund. This transfer is reduced in 2005 -06 to transition to a more accurate allocation of ad valorem property tax value that is on the certified appraisal roll. HOTEL/MOTEL FUND This fund accounts for the occupancy tax revenues collected from local hotels and motels. The occupancy tax is calculated by the hote/motel based on 790 of their taxable receipts and remitted to the City on a quarterly basis by the hotels. These revenues must be spent to promote or encourage tourism and/or convention delegates. Eligible expenditures to promote tourism include establishing or enhancing a convention center; administrative cost for facilitating convention registration; tourism - related advertising and promotions; and tourism- targeted programs that enhance the arts, historical restoration or preservation programs. The distribution of hotel -motel tax revenue is specified by state law. At least 190 of the 7% occupancy tax annual revenue (approx. $67,500) must be spent on advertising and general promotion of the city and its vicinity. The city is prohibited from spending more than the greater of 15% of the hotel occupancy fund balance (approx. $112,500) or 1% of the 790 occupancy tax annual revenue (approx. $67,500) for development or enhancement of arts programs. Expenditures for historical purposes are limited to a maximum of 50% of the annual hotel tax revenue collected, if the municipality does not allocate any hotel occupancy tax revenues for convention/civic center purposes. New legislation enacted in 2003 applies to municipalities (including Baytown) that border an estuary or bay with a population of less than 80,000. The municipality may not use more than 10% of the revenue derived from the hotel - motel revenue fund balance for maintenance, improvement and operation of parks and facilities that serve the purpose of attracting visitors and tourists to the City, as long as funds expended for promotional activities do not fall below the average annual expenditures of the prior three years. Any expenditure must be consistent with one of the categories noted and serve to promote tourism, conventions, and the hotel industry. REVENUES The City of Baytown currently has thirteen hotels operating in the city limits and the 2005 -06 budget projects revenues at $420,000, consistent with current year estimates. This is down slightly from the budgeted amount of $441,284 in the 2004 -05 budget. The budget also includes interest earnings of $15,000 and $7,000 for participation fees for booth space at the annual 4'h of July celebration for a total revenue of $442,000. EXPENDITURES Total adopted expenditures for the Hotel/Motel Fund are $698,412, an increase of $114,764 (19.6%) over the current budget. The largest area of increase is in Special Services to include $28,000 for television advertising during the Bayou Bowl football game and $45,000 for a new Visitor's Services contract. The Contingency/Unforeseen accounts are also increased from $219,883 to $260,000. • 4h of July — The Fourth of July celebration is a source of tourism bringing people from outside the community to the City. The total cost of the celebration includes a fireworks display ($15,500), live entertainment ($45,500), security and personnel ($24,080), supplies/advertising/other ($19,920). $105,000 • Debt Service — The adopted hotel/motel budget no longer includes a transfer to the debt service fund for the debt issued in conjunction with the Convention Center. This debt service has been transferred to the water and sewer funds since those purposes were included in the original sale of the bonds. The bonds must be used for the purposes stated in the original sale. See the Water and Sewer Fund for additional information. 43 / MAJOR BUDGET ISSUES Fiscal Year 2005 -06 • Amphitheatre improvements at Bicentennial Park — The ongoing repair program to facilitate promotional concerts at Bicentennial Park continues with the widening of the access sidewalks from 3'h feet to 8 feet and improving backstage parking and access for staff and entertainers. These changes will provide better crowd movement and public safety access during events. $35,000 • Promotion and advertising — The budget includes funding for public relations activities, advertising and promoting tourism for events that are designed to bring out -of -town visitors to Baytown. These include the July 4" celebration, Summer Concert Series, $28,000 for television sponsorship of the Bayou Bowl Football Game, $45,000 for a possible new Visitor's Services contract and $260,000 in contingency /unforeseen for events that Council may desire to initiate or support. $571,116 • Funding is included in the budget for maintenance of the promotional web page for the City of Baytown. This web page was funded in prior Hotel/Motel budgets and is complete. This web site is dedicated to providing information to potential visitors to promote tourism. $5,000 • Annual Clean up of Bays, Waterways & Estuaries - The budget includes funding for the annual clean up for bays, waterways and estuaries throughout Baytown. The current locations for this clean up and maintenance include: Bayland Marina, WC Britton Park, Goose Creek Park, the Baytown Nature Center and Roseland Bulkhead. This funding will offset the cost of the Extended Beautification Crew. $4,690 • Summer Concert Series - Funding to host two concerts during the months of May and September is included in the budget. Each concert will include staged entertainment, food and beverage booths, and security. $27,184 • Bayou Bowl Football Game - Advertising funds are included for the Bayou Bowl Football Game. The Bayou Bowl matched high school players from Louisiana against Texas high school players. The first Bayou Bowl was held during the summer of 2003. This funding will purchase an advertising sponsorship of the game and provide multiple television spots on Baytown during the broadcasts of the game. $28,000 • Baytown Symphony Children's Concert - Musicians comprised of high school students, college students, music instructors and other music enthusiasts will perform free public concerts to children in the Goose Creek Independent School District. The concerts will be advertised regionally to attract visitors to Baytown and are designed to educate and entertain youth on fine classical and modern music. $8,123 • Long Neck Wildlife Festival — At budget preparation time the number of venues, number of days, and extent of the City's involvement in the Festival was not certain. Therefore, no specific allocation is included for either revenues or expenditures related to the Festival. As previously mentioned, $260,000 is included in contingency /unforeseen category for events that Council may desire to support. WATER AND SEWER FUND This fund accounts for the water and wastewater utilities for the City. The cost of providing services is financed primarily through user charges. Total expenditures for the 2005 -06 budget are $23,229,611. This is an increase of $768,366 or 3.4% from the 2004 -05 adopted budget. The 2001 utility bond program has been substantially expanded due to the need for the rehabilitation of the wastewater collection system and the five -year program has been expanded to ten years, through 2011. An additional $31,930,000 in debt issuance is planned for years 2007- 2011. The revenue increase, derived mainly from an average rate increase of 7.5% is needed primarily to fund the additional debt service supporting the expanded wastewater rehabilitation program, the construction of the new Northeast Wastewater Treatment Plant and the design of an expansion of the West District Wastewater Treatment Plant. 44 MAJOR BUDGET ISSUES Fiscal Year 2005 -06 REVENUES Water Volume - Sales projections are 10.8 million gallons per day (MGD) based upon average rainfall years. Fluctuations to average rainfall can significantly impact actual sales as we have seen in recent years. Additional revenue of $1,822,367 is required for the 2005 -06 budget. Support of these expenditure increases is accomplished by utilizing MDD transfers for a portion of costs associated with the Northeast Wastewater Treatment Plant construction and West District Wastewater Treatment Plan expansion. In addition to the MDD transfers, the following rate structure generates the additional funding required for the 2005 -06 adopted budget. The rate structure includes the first 2,000 gallons in the readiness -to -serve charge for both water and sewer, with a 12,000- gallon cap on residential sewer. Using 8,000 gallons as an average residential consumption, the monthly water and sewer charge would increase by $4.26 or 7.5% per month. EXPENDITURES Budgeted expenses for fiscal year 2005 -06 increased by $768,366. Highlights of the increases by object class include the following: • Personnel related line items had a net increase of $117,512 and included a slight overtime increase ($4,085); increases to workers compensation ($7,360); and the 2006 salary market adjustments ($134,538). Costs associated with health insurance are expected to increase $96,773. Salary savings of $54,000 for vacant positions through the year is included in the expenditure estimate. $5,273,937 • Supply costs are expected to increase ($160,634) due to increasing fuels costs ($44,127), increasing chemical costs ($39,450) and the increased volume of treated water purchased from BAWA ($50,589). The cost increases for raw water from the City of Houston will be passed on to BAWA customers in fiscal year 2006 -07. $5,540,671 • Maintenance increased ($69,257) due primarily to increases in machinery maintenance. $866,361 • Services increased ($391,744) primarily due to expected increases in electricity costs ($363,665) after the existing contract expires on January 1, 2006. The three treatment plants and 78 lift stations consume a 45 2005 -06 Increase Adopted Percent Current Service Rates Amount Rates Increase Inside City Water Base Rate (incl. 2,000 gallons) $8.83 $0.66 $9.49 7.5% Water consumption rate/1,000 gallons $3.35 $0.25 $3.60 7.5% Sewer Base Rate (incl. 2,000 gallons) $&83 $0.66 $9.49 7.5% Sewer consumption rate/1,000 gallons $3.18 $0.24 $3.42 7.51; Outside City ater Base Rate (incl. 2,000 gallons) $17.66 $1.32 $18.98 7.5% Water consumption rate11,000 gallons $5.03 $0.38 $5.41 7.5 %r Sewer Base Rate (incl. 2,000 gallons) $17.66 $1.32 $18.98 7.5% Sewer consumption rate/1,000 gallons $4.77 $0.36 $5.13 7.5% Volume User Water consumption rate/1,000 gallons $2.19 $0.18 $2.3 The rate structure includes the first 2,000 gallons in the readiness -to -serve charge for both water and sewer, with a 12,000- gallon cap on residential sewer. Using 8,000 gallons as an average residential consumption, the monthly water and sewer charge would increase by $4.26 or 7.5% per month. EXPENDITURES Budgeted expenses for fiscal year 2005 -06 increased by $768,366. Highlights of the increases by object class include the following: • Personnel related line items had a net increase of $117,512 and included a slight overtime increase ($4,085); increases to workers compensation ($7,360); and the 2006 salary market adjustments ($134,538). Costs associated with health insurance are expected to increase $96,773. Salary savings of $54,000 for vacant positions through the year is included in the expenditure estimate. $5,273,937 • Supply costs are expected to increase ($160,634) due to increasing fuels costs ($44,127), increasing chemical costs ($39,450) and the increased volume of treated water purchased from BAWA ($50,589). The cost increases for raw water from the City of Houston will be passed on to BAWA customers in fiscal year 2006 -07. $5,540,671 • Maintenance increased ($69,257) due primarily to increases in machinery maintenance. $866,361 • Services increased ($391,744) primarily due to expected increases in electricity costs ($363,665) after the existing contract expires on January 1, 2006. The three treatment plants and 78 lift stations consume a 45 MAJOR BUDGET ISSUES Fiscal Year 2005 -06 considerable amount of electricity and any further fluctuations in energy prices could affect the budget. The transition from utility bills on postcards to utility bills in envelopes is included in the adopted budget ($43,560). This delivery method will provide an excellent opportunity for the City to deliver information directly to our residents on a monthly basis. A rotating schedule of information is being developed. This will possibly include such information as brush pickup schedules each January and holiday safety tips in November. $1,979,414 Capital purchases increased ($193,455) for the replacement of the roof at the East District Wastewater plant, the fence at West District Wastewater plant, one pickup truck, two 214 ton trucks, one trackhoe, one excavator, additional purchases of meters and supplies for new service, additional sewer taps and a replacement heavy equipment trailer. This includes the ongoing waterline replacement program (see next bullet) and the following capital items: $605,537 o Valve Maintenance Program o Concrete breaker for John Deere Skid Steer $35,000 o Increased funding for additional televising sewer lines $5,000 o Leak Detection Program Equipment (capital lease of $52,250) $17,941 o Large meter testing and repair program o Expansion of the Utility Billing office $38,500 t ttt Water Rehabilitation Program — This budget proposes the continued funding of the water rehabilitation crew consisting of four employees. Since 1991, this program has replaced 100,000 feet of old, high maintenance water lines throughout the city. This program has improved the level of service to our residents and reduced the frequency of outages and maintenance activity. The funding provides for construction materials, supplies, and funds for contract plumbers to install service lines. $175,000 Transfers decreased slightly ($164,236) with the elimination of the transfer to the water and sewer CIPF used last year as a one -time measure to fund planned construction projects. The costs associated with the issuance of the 2005 -06 bonds increased ($491,648), as did the increase in the transfer to General Fund ($390,353) for administrative cost reimbursement. $8,827,814 • Debt Service Requirements - The adopted debt service requirement for 2005 -06 is $7,263,540, which includes an increase of $905,292 for new debt associated with the expanded 2001 bond program, $68,000 for payment of BAWA debt, $479,501 transfer to GOIS for Water & Sewer debt paid for in that fund and $5,810,747 for existing debt. Both the Miscellaneous Section and Capital Improvements Section have additional information regarding the impact of the debt issuance on the water and sewer rate structure. WORKING CAPITAL In order to maintain fiscal stability, governmental entities maintain a working capital balance to meet daily liquidity needs. Appropriate levels of working capital vary from entity to entity based on the relative impact of particular circumstances or financial conditions. The goal for working capital is 70 to 80 days operating capital. Working capital is defined as current assets (e.g. cash, investments, accounts receivable) less current liabilities (e.g. accounts payable). Additionally, GASB 45 requires governmental entities to set aside funding for future retiree obligations, such as the health care coverage the City currently offers to retirees. While GASB 45 full implementation for cities our size is not required until the 2008 -09 budget, the adopted budget begins an allocation of fund balances as restricted reserves for this purpose. The restricted reserve for the Water and Sewer Fund is adopted at $944,062 for 2005 -06. At full C[7 MAJOR BUDGET ISSUES Fiscal Year 2005 -06 implementation, GASB 45 will require establishment of approximately $7 million citywide in reserves. This allocation is an excellent start at meeting that future obligation. Funding is included in the Medical Benefits Fund adopted budget for an actuarial study to determine this exact amount. Additional information on GASB 45 is included in the Miscellaneous section. Unrestricted working capital of $4,362,266, or 69 days, is projected as of September 2006. SANITATION FUND The Sanitation Fund accounts for collection of residential refuse, brush and white goods; the yard waste management program; and, recycling activities. The Sanitation Fund currently provides the following services: • Twice per week curbside collection and disposal of residential garbage and heavy trash. (Waste Management) • Once a month curbside collection of brush and limbs. (City) • Provision of a drop- off - recycling center open 3 days per week. (Waste Management) • Provision for a junk drop -off center open 3 days per week. (City) REVENUES The Sanitation Fund's revenues are $2,894,107 a decrease of $170,276 from the 2004 -05 estimated amount. The reduction is primarily attributed to the $200,000 in Solid Waste franchise fees that are no longer budgeted in the Solid Waste fund. These fees have been budgeted in the General Fund, consistent with other franchise fee collections. Recycling revenue is also budgeted to decrease $4,700 based on current year collections. There is no change is in the existing rates of $13.56 and $10.80 for residential and senior citizens respectively (excluding sales taxes). Waste Management (WM), the current contractor for residential household waste collection, has agreed to renewal and extension of their contract for five year with a 9% increase effective October 1, 2005. A rate increase is included since WM had not increased their rates since July 2002. Fees charged for residential solid waste collection have not increased since fiscal year 2001. Utilizing the working capital carried forward from prior years, the current rates are expected to cover operating expenses associated with WM's five year contract for at least one more year before a rate increase will be required. There are no increases in fees charged to users of the recycling/junk drop -off center. The current fee of $10.00 per permit was increased in 2002. The expense for this service is $276,845 with associated revenues of $40,300. EXPENDITURES Total expenditures for the 2005 -06 budget are $3,227,021, an increase of $172,578 or 5.6%. The increase is due to the WM contract. Personnel services, supplies and maintenance have been reduced as a result of the privatization of the brush chipper operation approved in 2005. This change reduced the Solid Waste operations net cost by approximately $60,000, assisting in maintaining the existing monthly rates. The Services section is increased ($424,293) to reflect the WM contract and the new chipper operation contract WORKING CAPITAL In order to maintain fiscal stability, governmental entities maintain a working capital balance to meet daily liquidity needs. Appropriate levels of working capital vary from entity to entity based on the relative impact of particular circumstances or financial conditions. The goal for working capital is 70 to 80 days operating capital. Working capital is defined as current assets (e.g. cash, investments, accounts receivable) less current liabilities (e.g. accounts payable). Working capital of $769,882, or 87 days, is projected as of September 2006. Future collection contract rate increases and the anticipated increases of internal service delivery are expected to reduce this balance to the target next year. At that time a rate increase will need to be considered to maintain adequate working capital. 47 MAJOR BUDGET ISSUES Fiscal Year 2005.06 STORM WATER UTILITY FUND The storm water utility fund was established in order to ensure compliance with NPDES Storm Water Phase H. As part of the Federal Clean Water Act (CWA) under the National Pollutant Discharge Elimination System (NPDES) the U.S. Environmental Protection Agency (EPA) has mandated that the Texas Commission on Environmental Quality (TCEQ) establish permit guidelines, under the Texas Water Code, for Municipal Separate Storm Sewer Systems (MS4). Phase I of the requirement included medium to large (100,000+ population) cities with Phase II including those cities of less than 100,000 populations. There are two ways for a city to comply: (1) file for an individual NPDES permit; or (2) participate with a Texas Pollutant Discharge Elimination System (TPDES) General Permit. The second option is far less expensive and provides greater coverage by the State program. Although the State has not finalized its permit requirements at this time, our Storm Water Program is being operated under the EPA adopted guidelines until that time. This is an unfunded mandate by the USEPA and TCEQ; however, municipalities are allowed to create enterprise type funds which collect fees to offset the costs of the program. Council reviewed the Storm Water Utility rate study and adopted a new storm water rate concurrent with the adoption of the 2004 -2005 budget. The budget includes a 19 -tier rate structure, with the residential tier being the largest in number. Each residential account will be charged a $0.68 monthly charge, a reduction in the original $1 monthly fee. All non - residential accounts will be charged a fee based on the single- family living unit equivalent, which is determined by evaluating the impervious area of the property. Expenditures include two staff positions ($124,899), operational supplies ($17,938), operational services ($23,440), a transfer to the General Fund for storm water initiatives included in the General Fund budget ($276,734) and a contingency ($50,000). The estimated working capital on September 30, 2006 is $30,760 or 23 days. See Miscellaneous section for more information. CENTRAL SERVICES GARAGE FUND The Garage Fund provides motor vehicle service and repair for all City operations except for EMS, Fire and Police. The Garage Fund is supported through charges to user departments. Total expenditures including transfers for the 2005 -06 budget are $1,637,176, a net increase of $336,957 (25.9%). The largest area of increase in this budget is the purchase of fuel for use by City equipment and for resale to the Goose Creek Consolidated Independent School District. There are also capital purchases totaling $51,000 for shop equipment included in the adopted budget. A fuel surcharge of 10% is assessed to users that consume fuel at the Garage to offset fixed costs associated with Garage operations. There are no changes to the fee structure for vehicle repair at this time. The fee structure for the various types of vehicles is as follows: • Light vehicle rate (motor vehicles up to and including one ton load capacity) $50/Hr. • Medium vehicle and equipment rate (motor vehicles exceeding one ton capacity) $65/Hr. • Heavy and construction equipment rate $80/Hr, Typically, municipalities need to maintain a Garage function; however, issues regarding quality and level of service must be addressed in order to determine what the cost level should be for each specific entity. The budget for the Garage Fund is estimated to have working capital of $111,718 as of September 30, 2006. WAREHOUSE OPERATIONS The Warehouse provides common items used on a daily basis throughout the city. The Warehouse maintains and accounts for supplies used in the field for Public Services and Parks & Recreation, office supplies used by most all city departments and preventive and maintenance parts used on the city fleet. The Warehouse is supported through operating transfers from the Garage and General Fund. Total expenditures for the 2005 -06 budget are $236,701, an increase of $20,578 (9.5%). There is an $18,000 capital expenditure to replace a truck used by the warehouse. Working capital is estimated to be $4,401 at September 30, 2006. 48 CITY OF BAYTOWN 2005 -06 BUDGET SCHEDULE OF SUPPLEMENTAL PROPOSALS Dept. Department Proposals Adopted 101 General Fund 1010 General Administration Youth Advisory Commission $ 6,100 1060 City Attorney International Municipal Lawyers Association (IMLA) 2,650 Texas Coalition of Cities for Utility Issues 950 1070 ITS Web Technician 61,375 Custom XML Programming 35,000 Class/Prolog Web Interface E -Gov Module 19,194 3040 Water Operations Departmental Computer Requests 54,312 Equipment for Electronic Council Agendas 10,000 1190 General Overhead Additional 100 Streetlights 30,000 2020 Fire Assistant Chief/Homeland Security upgrade 1,042 Car Allowance for Fire Chief 5,700 Expand Services Level - Training Programs 67,884 Shift Breakers (Firefighters) (net to reduce overtime) 21,658 Fire Flash Trailer - Capital lease payment 1 of 3 11,539 Chambers County Fire Protection 132,643 2040 EMS Full Time Relief Paramedic (net to reduce overtime) 19,162 3000 Public Works Installation of double doors 6,000 3020 Traffic Control Two Arrow boards (work zone signs) 5,000 Video Cameras for fueling area 1,000 4000 Public Health Full -Time Mosquito Control Operator 17,792 Beautification Commission Activities 5,000 Extra Help/Temporary Community Service Supervisor 26,448 Additional Funding for Expanded Neighborhood Protection 15,000 5000 Parks & Recreation Caretaker Aid - Ball Fields Part-Time 14,402 Concrete Curb Machine 5,000 6000 Library Bookmobile Services Increases (fuel) 3,490 Chairs for Teen area computers 2,000 Healthcare Increases 790,065 Compensation Adjustments 973,692 Total General Fund 2,344,098 401 Debt Service Fund 8000 G/O Debt Requirements New Debt Issuance 239,021 Total Debt Service Fund 239,021 520 Water & Sewer Fund 1030 Fiscal Operations Transition Meter Reader Position to Office Staff to start 10/01/05 (net of change) 6,405 Letter Bill Implementation 43,560 Replace old/damaged fire hydrant meters and purchase locks 8,176 Education and Licensing for servicing small water meters 1,430 Utility Billing Office Expansion 20,000 3040 Water Operations Valve Maintenance Program 36,500 Capital Lease - Leak Detection Program payment 1 of 3 17,941 3050 Wastewater Operations Concrete Breaker 8,000 49 CITY OF BAYTOWN 2005 -06 BUDGET SCHEDULE OF SUPPLEMENTAL PROPOSALS 9000 Transfers Out Transfer to General Fund 376,197 Transfer to Water and Sewer Debt Service 905,292 Healthcare Increases 118,586 Compensation Adjustments 134,538 Total Water & Sewer Fund 1,676,625 500 Sanitation Fund 3200 Solid Waste Healthcare Increases 10,571 Compensation Adjustments 23,625 Additional Junk Drop -Off Ramp 79,746 Total Sanitation Fund 113,942 505 Storm Water Fund 3050 Wastewater Operations Healthcare Increases 1,940 Compensation Adjustments 685 Total Storm Water Fund 2,625 550 Garage Fund 7010 Equipment Services Healthcare Increases 7,356 Compensation Adjustments 13,340 Total Garage Fund 20,6% 552 Warehouse Operations Fund 7010 Equipment Services Healthcare Increases 6,184 Compensation Adjustments 2,184 Total Warehouse Operations Fund 8,368 Total Supplemental Proposals $ 4.405,375 50 CITY OF BAYTOWN 2005 -06 BUDGET FUNDED CAPITAL FOR ALL MAJOR FUNDS Acct. Adopted Department No. Description Base Su I. 101 General Fund 1010 General Administration 80001 Furniture and Equipment 1060 City Attorney 80001 File Cabinets 1070 ITS 84041 Furniture and Fixtures 84042 Windows Based Software Licenses 86011 Capital Lease: Parks & Rec Software - payment 2 of 5 86011 Capital Lease: IBM System - payment 3 of 5 86011 Capital Lease: Storage System - payment 3 of 4 Supplemental: Web Technician 84041 Furniture and Fixtures 84041 Computer and phone Supplemental: Class/Prolog Web Interface E -Gov Module 84042 Web Interface Module 84042 Prolog Web Interface Module 80001 Equipment for Electronic Council Agendas 1080 Planning and Dev. Services 80001 Replacement of plan review table and blue print storage cabinets 1170 City Clerk 84043 Two Vehicles for (2) City Marshals 1180 City Hall Maint. 82011 Replace portions of upstairs carpet in City Hall 84042 Machinery and Equipment 1190 Gen. Overhead 81011 Signs 2000 Police 84042 Video Cameras (5 @ $5,000) 84043 Replacement of (14) Full -size Vehicles: 12 @ $23,000 80001 Dual K Bank Radar (Replacement of MPH Enforcer dual K Band Radar) 2020 Fire 84043 Replace 1999 Full Size Car Unit #6 with 2005 1/2 Ton Ext. Cab Truck 86011 Capital Lease: Tow Vehicle - payment 6 of 6 80001 Replace Ice Machines for Stations 2 & 4 82011 Miscellaneous Building Repairs to Stations 2, 3, & 4 83027 Replace A/C unit at Station 4 84041 Replace Mattresses and Bedding (3) Stations 84042 RIC Kits (3 @ $1,461) 84042 NFPA SCBA RIC Upgrade (9 @ $945) 84042 Automatic Electronic Defibrillators (1) 84042 Replace 1000' of 5" Fire Hose 84042 Thermal Imaging Cameras (2 @ $9,000) 84042 Thermal Imaging Cameras (1) MSA Transmitter Deluxe Receiver Kit w /12" Monitor 84042 SCBA (5 @ $4,610) 84042 Air Cylinders: 30 minutes (10 @ $832) 84042 Air Cylinders: 60 minutes (6 @ 1,275) 84042 Grace Accountability System 84045 Drop in Chargers for Portable Radios (5 @ $255) 84045 Sigtronic Headsets (6 @ $350) 84045 Voice Amplifier Bracket for AV 2000 Masks (85 @ $16.26) 84045 Voice Amplifier Bracket for AV 3000 Masks (15 @ $18.53) for Hazmat Truck 84045 Voice Amplifiers (25 @ $330) 84045 Hazmat Radio Interface (6 @ $610) 5,000 1,375 6,850 38,000 14,317 48,310 15,260 4,900 38,000 6,250 5,000 5,000 25,000 276,000 2,150 BE 4,000 7,000 2,500 4,383 8,505 1,800 5,750 9,000 5,000 23,050 8,320 7,650 30,000 1,275 2,100 1,382 278 8,250 3, 51 1,850 1,575 1 NIt 1M CITY OF BAYTOWN 2005 -06 BUDGET FUNDED CAPITAL FOR ALL MAJOR FUNDS Acct Adopted Department No. Description Base Su I. 0:Ci71117tf MU Zen - 3010 Streets & Drainage 3030 Engineering 4000 Public Health 5000 Parks & Recreation 52 86011 Capital Lease: Fire Flash Trailer - payment 1 of 3 - 11,539 86011 Capital Lease: Fire Truck - payment 7 of 7 47,706 - 86011 Capital Lease: Fire Station One Repairs - payment 4 of 7 72,145 - 86011 Capital Lease: Protective Gear (2004) - payment 4 of 4 21,765 - 86011 Capital Lease: 2005 Ambulance - payment 2 of 5 26,536 - 86011 Capital Lease: Ambulance - payment lof 6 23,319 - 86011 Capital Lease: EKG - payment lof 3 9,614 - Supplemental: Installation of double doors 82011 Installation of double doors - 6,000 83025 Concrete contract repair 90,000 - 83026 In -house and capital projects 223,980 - 84043 Replacement of 112 ton truck - Unit #29026 23,000 - 86011 Capital Lease: Gradall Excavator - payment 5 of 5 57,494 - 86011 Capital Lease: Flatbed Truck - payment 4 of 4 15,914 - 860I1 Capital Lease: Excavator (2005) - payment 2 of 4 9,647 - 84043 Replacement of 1996 1/2 Ton Truck - Unit 649 30,000 - 84048 Funding to expand traffic locations 100,000 - 86011 Capital Lease: Bucket Truck - payment 4 of 4 14,205 - Supplemental: Two Arrow Boards (signs for work zones) 84042 Signs for work zones - 5,000 Supplemental: Video Camera (for fueling area) 80001 Video camera - to add security at PW facility - 1,000 84043 Replacement of Compact Truck - Unit #89807 17,000 - 83027 Repair/Replacement of Water -Tower on Roof 10,000 - 82011 Replace storage shed for Civic Center 8,000 - 81002 Replace flower beds around Community Center 15,000 - 82011 Replace Tractor/Utility shed at Sports Complex 20,000 - 83031 Replace Backstops with Welded Pipe and 6 Gauge Wire ($4,900 each) Duke Hill, Central Heights, and Tejas 14,700 - 84042 Replace Utility Vehicle for Sports Complex Field Dragging 8,000 - 84043 Replace 1 Ton Crew Cab Truck - Unit #591 25,000 - 84043 Replace Dump Truck - Unit #2163 75,000 - 84061 Replacement of Play Equipment for Various Parks 20,000 - 84061 Replacement of Water Fountains in Various Parks 15,000 - 85001 Newcastle - Replace Existing Shelter 9,000 - 86011 Capital Lease: Groundsmaster Mower - payment 2 of 4 16,754 86011 Capital Lease: Jenkins Park Paving - payment 4 of 5 16,909 86011 Capital Lease: Replacement of Light Poles - payment 3 of 4 41,118 Supplemental: Concrete Curb Machine - - 84042 Concrete Curb Machine 5.000 CITY OF BAYTOWN 2005 -06 BUDGET FUNDED CAPITAL FOR ALL MAJOR FUNDS Acct. Adopted Department No. Description Base Su 1. 6000 Library 84046 Books (new and replacements) 108,456 84061 Non -Print Materials 20,467 Supplemental: Chairs for Teen area computers 80001 Chairs - 2,000 86011 Capital Lease: Roof Repairs - payment 1 of 3 2,862 - Total General Fund 1,865,805 59,959 232 Hotel/Motel Fund 5030 Hotel/Motel 85001 Handicap Accessible Trails and Ramps for Republic of TX Plaza 6,000 84042 Chiller at Museum 10,000 85001 Complete Trails and Improve Backstage Parking and Access 35,000 Total HoteUMotel Fund 51,000 520 Water & Sewer Fund 1030 Fiscal Operations Supplemental: Utility Office Expansion 82011 Utility Office Expansion - 20,000 86011 Capital Lease: Backhoe - payment 3 of 4 14,905 - Capital Lease: 1/2 Ton Truck - payment 2 of 4 5,839 - Supplemental: Valve Maintenance Program 84042 Machinery and Equipment - 35,000 86011 Capital Lease - Leak Detection Equipment (Program) - 17,941 3050 Wastewater Operations 84042 Replace 1993 Trackhoe - Unit #6103 42,000 - 86011 Capital Lease: 2 1/2 Ton Truck - payment 1 of 3 20,384 - Supplemental: Concrete Breaker 84042 Concrete Breaker - 8,000 82011 East District Roof 46,000 - 82011 West District Fence 8,500 - 84043 Replace 1993 112 Ton Truck - Unit #7202 23,000 - 86011 Capital Lease: Rehabilitate Press - payment 2 of 4 17,770 86011 Capital Lease: 1/2 Ton Truck - payment 2 of 4 5,839 86011 Capital Lease: 1/2 Ton Truck - payment 2 of 4 5,839 - 3060 Utility Construction 83023 Replacement of Water Lines 175,000 - 83029 New Sewer Taps 6,000 - 83035 New Water Taps (New Construction) 55,000 - 84042 Capital Lease: Excavator - payment 1 of 4 23,520 84043 Replace 1993 2 Ton Utility Truck - Unit #13104 75,000 - Total Water & Sewer Fund 524,596 80,941 500 Sanitation Fund 3200 Solid Waste Supplemental: Additional Junk Drop-Off Ramp 81002 Land Improvements 49,186 Total Sanitation Fund 49,186 53 CITY OF BAYTOWN 2005 -06 BUDGET FUNDED CAPITAL FOR ALL MAJOR FUNDS Acct. Adopted Department No. Description Base Su I. 550 Garage Fund 7010 Equipment Services 84042 Replace 1996 Forklift 84042 Brake lathe for Light Trucks 84042 Heavy Duty Transmission Jack 84042 Pressure Washer /Steam Cleaner for Vehicles Total Garage Fund 552 Warehouse Operations Fund 7010 Equipment Services 84043 Replace Truck -Unit #1102 Total Warehouse Operations Fund Total Funded Capital 54 30,000 8,000 7,000 6,000 51,000 18,000 18,000 $ 2,510,401 $ 190,086 MISCELLANEOUS INFORMATION • Compensation FY 2006 0 Medical/Dental Plan Board of Trustees Recommendations • Supplemental Request - Three Relief Fire Fighters 0 Chambers County Fire Protection Contract • Supplemental Request - Two Relief Paramedic FTE's • Organized Crime Transitional Funding 0 Budget Conversion of Part -time Mosquito Control Operator to Full -time Mosquito Control Operator • Comprehensive Plan Annual Report • Health Department Fee Review and Adopted Increases • Contractor Registration Program • Creation of a GIS Fee 0 Governmental Accounting Standards Board Statement 45, Accounting and Financial Reporting by Employers for Postemployment Benefits Other Than Pensions • 2006 Water & Sewer Rates • Valve Maintenance • Leak Detection • Water Rehabilitation Report 0 Utility Letter Bill Implementation • Unfunded Supplemental Proposals • Unfunded Capital Requests 612 MEMORANDUM To: Gary Jackson, City Manager From: Alison Froehlich- Smith, Director of Human Resource Date: September 27, 2005 Subj: Compensation FY 2006 The City of Baytown hired Public Sector Personnel Consulting in November 2004 to conduct a comprehensive compensation and benefits study. The implementation of the City's updated Salary Plan for FY 2006 will be controlled by the City's financial resources, and therefore balanced between the City's desire to pay all job classes at the prevailing rates for their occupations and available funds. SALARIES BELOW MINIMUM We recommend that the salaries of all employees whose current amount is less than the Minimum of the salary range for their position's job class be increased to that Minimum amount on the effective date of the updated salary plan. APPROACH TO IN -RANGE ADJUSTMENTS We recommend the City adopt a one -time implementation salary increase plan to place employees closer to the prevailing rates (Midpoint) on the basis of their time in their current position, and available funds for FY 2006. In -range adjustments will be made after the plan's effective date (and after all salaries have been adjusted up to Minimum) on January 1, 2006. 56 LONGEVITY /COMPA RATIO This approach places individuals at specific positions within the salary range based on their time in position, and does not decrease their current salary amount if it exceeds the designated compa- ratio. This approach is best suited based upon our compensation philosophy. Years of Service Compa -Ratio Less than 1 year No adjustment 1 — 2 years 85.0% 2 — 3 years 90.0% 3 — 4 years 95.0% 4 + years 100.0% SALARIES ABOVE MAXIMUM We also recommend that the salaries of all employees whose current amount is greater than the Maximum of the salary range for their position's job class be frozen until such time their salary falls within the salary range for their position's job class. We recommend a lump sum salary adjustment in lieu of the across - the -board or base salary adjustment for these employees. 57 Non -Civil Service Implementation Approach - Longevity /Compa -Ratio Option 1 Option 2 Number of Employees 131 95 Total Payroll $294,374 $191,552 Cost as % of Payroll 1.90% 1.24% 2% Across the Board Salary Increase $315,246 $313,189 Number of Employees Below Minimum 99 99 Total $ below Minimum $139,829 $139,829 Pay Cost Plan %I ofpPayrontation Cost @ 2% I $749,448 $6 4-17%1 O 3% Across the Board Salary Increase $472,868 $469,7841 Pay Plan Implementation Cost @ 3% $907,071 $801,165 Cost as % of Payroll 5.86% 5.18 %1 4% Across the Board Salary Increase $630,491 $626,378 Pay Plan Implementation Cost @ 4% $1,064,694 $957,759 as % of Payroll 6.88% 6.19 %1 Note: All salary projections are annualized and exclude employee benefits 2005 -06 PROPOSED BUDGET COMPENSATION ADJUSTMENTS BY FUND Major Funds 101 General Fund $1,0909270 500 Sanitation Fund $23,625 505 Storm Water Fund $685 520 Water & Sewer Fund S1341538 550 Garage Fund $13,340 552 Warehouse Fund $25184 Miscellaneous Funds 296 Baytown Nature Center $69138 291 Emergency Management $19487 226 Misc. Police $3,190 298 Wetlands Center $89227 299 Wetlands Center Spec. Proj. $672 TOTAL ALL FUNDS 519284,356 TO: Gary Jackson, City Manager FROM: Alison Froehlich- Smith, Director of Human Resources /Civil Servic ii_ DATE: September 27, 2005��� SUBJECT: Medical /Dental Plan Board of Trustees Recommendation The Medical /Dental Plan Board of Trustees, which consists of Alison Froehlich- Smith, Director of Human Resources, Ignacio Ramirez, City Attorney, and Rhonda Young, Director of Finance, met with Jardine, Lloyd and Thompson (JLT), the City's Benefit Consultant to review the current and project financial position of Health Benefits Fund. JLT presented the City's current funding level and an actuarial report depicting the funding which will be required for 2006/2007. This fund is made up of health insurance premiums paid by the City, employees and retirees. The current funding for healthcare benefit payments has a projected shortfall of $1,453,316. In order to minimize the health care premium increase necessary to avert this deficit, the Trustees recommend the following healthcare plan premium and design changes: • Implement a $100 prescription deductible. • Increase Plan B out of pocket maximum from $2,000 to $3,500. • Increase employee healthcare premiums by 25% and the City's contribution by 35 %. • Increase the dental premium for United Healthcare plan by 20 %. This is in line with the recommendation from last year to increase dental rates 20% for three consecutive years. The dental premiums for the Comp Benefits plan will increase 3 %. 60 City of Baytown 2006 Adopted Healthcare Rates Effective January 1, 2006 ACTIVES City Share Medical Employee Share of Medical Rates Employee Dental Rates PLAN A PLAN B United Healthcare City I Share Comp Benefits Employed after 1/1/04 or less than 10 yrs Baytown service Covera a Current Per Month 25% Increase Current Per Month 25% Increase 20% Increase Current Per Month 6% Increase Covera a Employee $450.07 $34.42 $43.03 $65.44 $81.80 L$34.18 $16.18 $10.48 $11.11 Employee & 1 -2 $806.33 $176.48 $220.60 $240.74 $300.93 $394.83 $41.02 $20.30 $21.52 Em to ee & 3 -4 $806.33 $183.60 $229.50 $248.40 $310.50 $796.78 $42.24 $28.86 $30.59 Em loyee & 5+ 06.3 $190.68 $238.35 $256.04 $320.05 Retiree with 5 or more dependents -V3 .51 $28.86 $30.59 RETIREES Current Adopted Increase Effective 'January 1 2006 Employed prior to 1/1/04 with 10 yrs Baytown service City Share Total Month] Employed after 1/1/04 or less than 10 yrs Baytown service Employed prior to 1/1/04 with 10 yrs Baytown service City I Share Total Month] Employed after 1/1/04 or less than 10 yrs Baytown service Covera a Less than 15 yrs Baytown service 100% At least 15 yrs but less than 20 yrs Baytown service 75% At least 20 yrs but less than 25 yrs Baytown 50% Less than 15 yrs Baytown service 100% At least 15 yrs but less than 20 yrs Baytown service 75% At least 20 yrs but less than 25 yrs Baytown service 50% Retiree only $34.42 $342.26 $376.68 $376.68 $282.51 $ 188.34 $43.03 $450.07 $493.10 $493.10 $369.83 $246.55 Retiree with up to 2 dependents $176.48 $613.18 $789.66 $789.66 $592.25 $394.83 $220.60 $806.33 $1,026.93 $1,026.93 $770.20 $513.47 Retiree with 3 to 4 dependents $183.60 $613.18 $796.78 $796.78 $597.59 $398.39 $229.50 $806.33 $1,035.83 $1,035.83 $776.87 $517.92 Retiree with 5 or more dependents $190.68 $613.18 $803.86 $803.86 $602.90 $401.93 $238.35 $806.33 $1,044.68 $1,044.68 $783.51 $52234 Retiree only with Medicare $34.42 $174.00 $208.42 $208.42 $156.32 $104.21 $43.03 $228.81 $271.84 $271.84 $203.88 $135.92 Retiree with Medicare and dependents $176.48 $347.98 $524.46 $524.46 $393.35 $262.23 $220.60 $457.59 $678.19 $678.19 $508.64 $339.10 Retiree (deceased) Spouse only $142.04 $270.92 $412.96 $412.96 $309.72 $206.48 $177.55 $356.26 $533.81 $533.81 $400.36 $266.91 Retiree (deceased) up to 2 dependents $142.04 $270.92 $412.96 $412.96 $309.72 $206.48 $177.55 $356.26 $533.81 $533.81 $400.36 $266.91 Retiree (deceased) up to 4 dependents $]49.18 $270.92 $420.10 $420.10 $315.08 $210.05 $186.48 $356.26 $542.74 $542.74 $407.06 $271.37 Retiree (deceased) with 5 or more dep 156.26 270.92 27.18 427.18 $320.39 213.59 195.33 356.26 $551.59 551.59 $413.69 275.80 N CITY OF BAYTOWN MEMORANDUM TO: Gary Jackson, City Manager FROM: Shon Blake, Fire Chief DATE: September 27, 2005 SUBJ: Supplemental Request — Three Relief Fire Fighters Baytown Fire and Rescue Services utilizes three shifts to staff five fire stations 24 -hours a day. This requires 78 certified personnel to maintain the Charter - required minimum four - person staffing on each of five apparatus, plus a supervisor. There must be at least 21 personnel on duty at all times to provide adequate response. This provides one position to be "off" at each station for vacation, illness, injury, training assignment or due to a job vacancy. When staffing drops below 21, overtime is utilized to maintain minimum staffing levels. The staffing shortages requiring the use of overtime for extended periods are often caused by vacant positions and /or long term injuries /illness. In addition to having a significant impact on the budget, many Fire employees work 48 hour shifts without relief. This has a potential long term impact on the firefighter's ability to make critical decisions and to operate safely in dangerous situations. Adding an additional fire fighter position to each of the three shifts will provide added depth in staffing and will offset a significant amount of overtime. The overtime savings from these added personnel will offset all but $21,701 of their personnel, equipment and training costs. Additionally this staffing supplement will: • Reduce the reliance and costs of overtime for staffing issues, • Reduce the necessity of requiring firefighters to work consecutive (24 hour) duty days, • Improve the operating efficiency of firefighting teams due to an reduced reliance on "off- shift" personnel filling in for limited periods, and • Allow additional flexibility in strategic staffing to meet the response needs of the City. A federal SAFER grant has been applied for that would provide funding assistance for these new positions for several years. 62 ***MEMORANDUM*** September 27, 2005 TO: Mayor and City Council FROM: Gary Jackson, City Manager V� SUBJECT: Chambers Countv Fire Protection Contract An issue that has resurfaced on a regular basis is fire protection for the industrial district area in Chambers County. Unlike the plants in the industrial districts in Harris County that have organized fire brigades to provide response capabilities, the warehousing and small manufacturing facilities in Chambers County lack sufficient personnel to provide in -house protection. Most of the facilities are equipped with built -in -fire protection systems, such as fire sprinklers, so the risk of a large loss fire is minimized. As the interest in construction of warehouse /distribution centers increases, the fire protection issue threatens to become an obstacle to economic development. A letter from EDF Director Mike Shields is attached expressing his continued concerns, especially with the announcement by the Beach City VFD that they will no longer serve the Cedar Crossing area, effective August 1st. Rather than enter into individual fire protection agreements with industrial district companies, as has been done with other facilities in an industrial district (i.e. Rhodia, Texas Genco and Air Products), it was felt that a comprehensive agreement for the entire Cedar Crossing area was more efficient. Utilizing the Chambers County Improvement District #1 (CCID) as a contract partner, a proposed agreement has been reached to provide fire protection services to all of the CCID area (map attached). The key elements of the agreement are: • Payments totaling $150,000 annually, indexed with the CPI • Review of the payment amount every two years to adjust as new development occurs or costs increase • Agreement to reimburse all out -of- pocket costs associated with a response, including overtime, equipment, fuel, supplies, etc., including replacement of any damaged equipment • Agreement to reimburse all costs associated with calling CIMA or other mutual aid organizations • Six year term with an option for one four -year renewal We believe this contract is in the best interest of the City in providing additional fire resources at no cost to the General Fund while promoting development and the creation of new jobs for Baytown. 63 iiay t OW11 West Chambers County ECONOMIC DEVELOPMENT FOUNDATION July 22, 2005 Honorable Calvin Mundinger Mayor City of Baytown Re: Continued Job Growth Dear Mayor Mundinger, Since 1986 the EDF has been working to convince companies to locate or expand in the Baytown area. A major part of that work involves identifying and effectuating solutions to problems that impede or prevent job growth. We are again confronted with such a problem. From its inception, the Cedar Crossing Business Park has had to rely on the Beach City Volunteer Fire Department for first response fire fighting service. When the Park was new, with few tenants, volunteer fire service was acceptable, but now the Park has grown to the point of requiring full time attention. Because of this growth, the Beach City VFD has noted the Park developer, County Judge Jimmy Sylvia and my organization that they cannot adequately provide service. This in turn has caused great concern among the existing tenants and resulted in unanswerable questions from potential new businesses. Primarily the existing tenants are facing cancellation of their fire insurance while everyone is asking who they can depend on for fire service. The only reasonable solution is for the City of Baytown, to do as it has in other cases and enter into an agreement with the developer of the Park to provide fire protection for all companies. Without dependable fire protection, companies are not going to locate in Cedar Crossing and we will have failed in our mission of creating jobs for our citizens. Respectfully ichael K. Shields Cc: Wanda Garner Cash, Chair 64 CITY OF BAYTOWN MEMORANDUM TO: Gary Jackson, City Manager Kelvin Knauf, Assistant City Manager Q FROM: Mike Lester, Director of Health and EMS1 DATE: September 27, 2005 SUBJ: Supplemental Request — Two Relief Paramedic FTE's as adopted 05 -06 Budget Emergency Medical Services employs a schedule to maintain three ambulances 24 -hours a day. This requires 18 FTE's (Full Time Equivalents) to maintain minimum staffing on each of the ambulances. There are currently 19 FTE's assigned to EMS, which allows for one floating relief position for staffing shortages. When staffing drops below 18 FTE's due to routine vacations, holiday, sick, injury, or vacancies, overtime is utilized to maintain minimum staffing levels. Since October 1, 2004, EMS has utilized overtime to maintain staffing levels. The staffing shortages requiring the use of overtime were primarily due to vacant positions and long term injuries/illness. In addition to having a significant impact on the budget, many EMS employees worked up to 48 hours without relief. This has a potential impact on the paramedic's ability to make critical decisions on patient care. A related issue concerns using EMS Supervisors as primary crew members on the ambulance. Utilizing them in this fashion limits their ability to properly supervise the 5 other individuals on their shift. In addition, their capacity to function on larger multiple patient/ multiple unit scenes is limited, when they are assigned as a designated crew member on an ambulance. Over 95% of the non -sleep time overtime utilized since October 1, 2004 may have been averted with the addition of the 2 FTE's relief positions. Implementing this supplement will: • Reduce the reliance and costs of overtime for staffing issues, • Reduce the necessity of requiring paramedics to work consecutive (24 hour) duty days, • Allow EMS Supervisors to return to a more active role in day -to -day EMS operations management, • Allow additional flexibility in strategic staffing to meet the response needs of the City. «y ***MEMORANDUM*** September 27, 2005 TO: Mayor and City Council FROM: Gary Jackson, City Manager SUBJECT: Organized Crime Transitional Funding The Harris County Organized Crime & Narcotics Task Force began participation in the former Texas Narcotics Control Program (TNCP) in 1990, and continued its participation through the transition period that shifted responsibility of command and control to the Texas Department of Public Safety (DIPS). After 16 years of operation, the federal funding that supported the grant was ended. The Task Force Board of Advisors met on Tuesday, April 12, 2005, and discussed the dismantling of the task force and the most equitable way of sharing assets and Generated Program Income. The board unanimously agreed upon a recommendation that would be presented to both the City of Baytown, and to the Criminal Justice Division of the State of Texas. On April 14, 2005, the Project Director, Chief Byron Jones, addressed the City Council for the City of Baytown and presented the Advisory Board's recommendation to the mutually agreed upon proposal. The City Council unanimously agreed to the board's proposal and granted permission to submit our proposal to the Criminal Justice Division for the dissolution of the task force. For the Grantee (City of Baytown), there will be some long term costs associated with transitioning command staff and certain civilian positions back into the police department. The four Patrol Officer positions along with a Captain and Lieutenant position have been funded by the grant and were assigned to the Task Force. A Captain's retirement in early 2006 will create a vacancy for that position but there are no known vacancies upcoming for Lieutenant. While the Patrol Officer positions could be "absorbed" into existing and future vacancies that occur, this transitional funding offers an opportunity to increase police staffing in Baytown with the assistance of the transitional fund. The dissolution agreement allows the use of Generated Program Income to cover the costs associated with salary and benefits for the Captain until March 2006 and the Lieutenant for up to two years. The 75% grant portion of the four Patrol Officers is authorized for one year with the General fund paying the remainder. A request will be made to extend the transitional funding beyond the one year for these four positions. We are also very concerned for the civilian employees that are technically City of Baytown employees. The grant has been funding the twelve civilians for several years, and there are no equivalent positions for many of these employees in the city's employment structure. For example, we have three analytical positions at the task force, and there are no such positions at the police department, or anywhere else in the city. Therefore, we have requested transitional funding to continue paying salary and benefits for our civilian employees through January 2006, to assist them in locating suitable employment. Several already have accepted positions with the City. The General Fund impact of this transition plan is $65,064. One Captain position will be eliminated with the retirement in February 2006 while the Lieutenant will be continued through at least 2006 -07. The continuation of the four Patrol Officer positions will have to be analyzed in the 2006 -07 budget if the continued use of transitional funds for those positions is not approved. IV CITY OF BAYTOWN to BAYTOWN MEMORANDUM To: Gary Jackson, City Manager Kelvin Knauf, Assistant City Manager From: Mike Lester, Director of Health & EMS Date: September 27, 2005 Subject: Budget Conversion of Part-time Mosquito Control Operator to Full -time Mosquito Control Operator in adopted 05 -06 Budget Currently we utilize employees on a part-time / over -time basis for mosquito control operations. Our main focus has been adulticide treatment (spraying for adult mosquitoes), which is typically a reactive approach to mosquito control. A more proactive method is larvacide treatment (targets areas where mosquitoes lay their eggs), which is a more effective approach because it eliminates the mosquitoes before they fly. The larvacide method is more time consuming because it requires surveillance, monitoring, mapping, and replenishing the site with larvacide on a routine basis. Because of our part-time program we have not had adequate staff to perform these treatments as well as we could if we had a full time position. Another benefit of having a full time position is that the storm drain spraying would be improved by having a dedicated full time position to also focus on this activity which directly impacts the mosquitoes that are known to transmit disease (WNV and SLE). Converting the current part time positions into one full time position would allow for a more stable operation, as part time staff has been difficult to keep and the constant rotation is "hard" on the equipment and difficult to manage while trying to maintain an effective spraying or larvaciding program. The additional $16, 967 to the budget for a full time operator will have a significant positive impact on the Mosquito Control Program. Program benefits: • Consistent scheduling of adulticide and larvacide activities, 8 hours per day for such activities with seasonal schedules to ensure optimal impact. • Consistent maintenance of trucks and equipment to reduce significant failures due to lack of routine care. • Enhanced program safety and efficiency due to ability to train and certify operator. • Enhanced program allows flexibility to respond to unforeseen events (hatch -outs, surveillance out - breaks of WNV or SLE, etc). 67 CITY OF BAYTOWN COMPREHENSIVE PLAN October 1, 2004 - September 30, 2005 ANNUAL REPORT July 2005 Prepared by: Planning and Development Services Department M CITY OF BAYTOWN COMPREHENSIVE PLAN 2005 ANNUAL REPORT The Baytown 2020 Comprehensive Plan Update reflects the vision of the community. The overall Community Vision is followed by a set of community goals as well as supportive objectives, policies, and actions to form the implementation framework and provide direction for the future growth and development of the community. Each element of the plan has a vision statement that is specific to the element and consistent with the overall vision of the community. To have a vision means to imagine the future. Visioning is a process by which a community envisions its preferred future. BACKGROUND. During 1991 and 1992, hundreds of Baytown area citizens, with the assistance of the City of Baytown, developed a new Vision and Plan for the community's future. On August 13, 1992, the Baytown City Council adopted Resolution Number 1154 accepting the Comprehensive Plan. On November 9, 2000, Baytown City Council adopted the Baytown 2020 Comprehensive Plan, an update of the 1992 Plan, to serve as a guide for policy decisions relating to the physical growth and economic development of the community over the next 20 years. A "visioning' process was conducted to develop community consensus on the goals and objectives that form the framework for the updated Comprehensive Plan. In order to create a shared vision of the future, the process involved city leaders and citizens in a dialogue to identify issues, determine the assets and challenges of the community, and prepare goals and objectives that will shape and define that future. 11i1t7mew When the Plan was being developed, the community expressed a desire that this document not be merely another addition to the library collection. Rather. citizens committed to the effort demanded that the plan be a regularly used reference document to guide decisions affecting the growth and development of our community. To accomplish this unique objective requires ongoing two -way communication between the community and City planners. Creation of the Planning & Zoning (Commission) was undertaken by the City Council as a means to maintain this two -way communication that is the foundation of a vibrant plan and planning process. Foremost among the Commission's duties are monitoring the implementation of the Plan, advising the City Council and other area governmental and community organizations on issues related to the Plan, and reporting to the citizens on their findings and recommendations. As an initial step in the effort to keep the Plan in front of the citizens and maintain its vitality, the Commission has prepared this annual report on efforts to implement the Plan. In this report to our fellow citizens, we outline the actions that have been taken in support of the recommendations provided in the Comprehensive Plan. REPORT STRUCTURE. This report summarizes the completed actions of the Comprehensive Plan 2005 Year Action Agenda, and identifies action to be completed under the Comprehensive Plan Action Agenda 2005 -2006. Because the foundation of the Plan is the Vision, this report restates the original vision statement that is still the Community's vision. A status report on each element of the Plan is then provided. PLANNING PROCESS. The Baytown 2020 Comprehensive Plan Update is a principal part of the City's overall, ongoing planning process. Adoption of the Comprehensive Plan by the City Council establishes the vision and direction of the community and represents an important first step toward achieving the City's desired goals. M The plan should not be considered a static document, but rather the result of a continuous process to gather and evaluate information and make informed decisions based upon constantly changing conditions. The plan is intended to be reviewed on a regular basis and updated as needed. At a minimum, the entire plan should be revisited every five years and revised as needed to ensure that it still reflects the true values• and direction of the community. However, while a city's comprehensive plan must be flexible to respond to changing needs, the community should remain steadfast in its vision and support for the core goals and objectives contained in the plan. THE VISION OF BAYTOWN The Baytown Comprehensive Plan Update is organized and will be implemented using a hierarchy of guiding principles. The overall Community Vision is at the top of the hierarchy. A set of community goals follows with supportive objectives, policies, and actions to form the implementation framework and provide direction for the future growth and development of the community. A "visioning" process was conducted to develop a community consensus on the goals and objectives that form the framework for the updated Comprehensive Plan. In order to create a shared vision of the future, the process involved city leaders and citizens in a dialogue to identify issues, determine the assets and challenges of the community, and prepare goals and objectives that will shape and define that future. The visioning process generally involved answering four questions: • Where has Baytown been in the past? • Where are we heading in the future? • Where do we want to be in the Year 2020? • How do we achieve our preferred future? The Baytown Vision is a broad statement of how the community views itself in the 21" Century. It is an ideal 'usage of the future based on the community's values. Baytown's Vision is: To be a community that continues to value "community" first and foremost, capitalizing on its resourceful citizens, community groups, and To be a community that celebrates families and community interaction by ensuring diverse and high - quality opportunities for housing, employment, education and recreation. To be a community that has a positive image and appearance, which is recognized and enjoyed by residents and by visitors alike. To be a community that strives to balance residential, commercial, industrial, and public/institutional development supported by quality infrastructure and transportation systems. To be a community that places a high premium on the safety of its citizens through effective law enforcement programs and sound development practices that buffer neighborhoods from incompatible development and excessive traffic. To be a community that celebrates and builds on its rich history, image and population diversity. To be a community that welcomes visitors and new residents with livable neighborhoods, quality schools, an unmatched parks system, and efficient public service delivery. To be a community that is prepared for and amenable to new development while recognizing the fundamental importance of its established neighborhoods, commercial corridors and historic areas. To be a community that appreciates its unusual endowment of land and water resources and continues to be a leader among municipalities in local land acquisition, preservation, and public access techniques. To be a community that recognizes "smart growth" and sustainable development as more than passing fads and maintains the necessary programs and support for effective growth management. To be a community known for its progressive public and private leadership, responsiveness to the needs of citizens and businesses, and positive and innovative approaches to community development challenges. businesses in the spirit of continuous The vision statements and goals, which form the improvement. foundation of this plan, were developed following identification and thorough review of Baytown's major assets and challenges and key 70 planning issues facing the community through 2020. The community's assets and challenges were determined by citizens of Baytown through a Comprehensive Plan Steering Committee. In addition, during a community forum March 15, 1999, citizens of Baytown were invited to participate in the identification of issues, improvement needs, and priorities prior to development of the community vision. STATUS OF THE PLAN INTRODUCTION. The essence of the Comprehensive Plan was contained in the section of the report entitled, "The Plan ". Reflecting its comprehensive nature and purpose, and the diverse concerns of our citizens, the Plan contains eight specific elements: 1. Land Use and Annexation 2. Community Appearance and Image 3. Transportation 4. Environmental Resources 5. Parks and Recreation 6. Housing 7. Utilities 8. Implementation These elements address the existing conditions, issues, goals, objectives and action plans for various facets of the community; and each element of the plan has a vision statement that is specific to the element followed by an update on the completed actions that occurred in 2005 and the projected action for the coming year. STATUS REPORT ON EACH ELEMENT LAND USE and ANNEXATION Land Use Vision Statement: To achieve a current residents and existing infrastructure investments. I. Consider establishing special districts and overlay districts with associated development standards to protect and enhance the appearance and characteristics of unique areas, such as the original town site, major corridors, and the bayfront. COMPLETED. City Council approved the Downtown Master Plan: Area One to guide in the redevelopment of the Texas Avenue corridor. PROJECTED ACTION. A consultant has been commissioned to develop Design Guidelines to compliment the Downtown Master Plan. The Design Guidelines will help to facilitate uniform development of the area. Continue to work with the Baytown Downtown Association in their efforts to redevelop the Texas Avenue corridor. 2. Consider establishing planned development district regulations to increase compatibility, reduce negative impacts among land uses, and to ensure quality sustainable development. balanced and harmonious development pattern for Baytown that promotes the City's economic growth and reinvestment while preserving neighborhood 3. integrity, environmental and aesthetic quality, and overall livability. Annexation Vision Statement: To anticipate and effectively manage the City's long -term population and physical growth in a forward - looking and fiscally responsible manner while balancing the needs of COMPLETED. A consultant has been commissioned to develop a Unified Land Development Code, which will include amendments to Chapter 126 that will include a Planned Unit Development section to encourage a more creative approach in the development of land by providing an alternative for more efficient use of land. PROJECTED ACTION. Assist in the creation and adoption of the Unified Land Development Code to ensure planned unit development is included within the document. Review the City's development ordinances regularly and adopt amendments, as necessary, to ensure compliance with state law, legal precedents and sound planning practice. PROJECTED ACTION. Coordinate the development of a Unified Land Development Code (ULDC) that includes revisions in the Subdivision Ordinance (Chapter 126) and the 71 Zoning Ordinance (Chapter 130). City Council would be asked to adopt the ULDC. 4. Coordinate the update of the Baytown 2020 Comprehensive Plan with an emphasis on economic development. PROJECTED ACTION. City has contracted with a consultant to update the current comprehensive plan that will include an element on Economic Development. 5. Conduct a fiscal impact analysis to weigh the projected costs of providing municipal services to future development areas against the anticipated future revenues to be generated by land development. COMPLETED. A growth model has been developed that gives an approximate estimate on the projected costs of providing municipal services to future development areas against the anticipated future revenues to be generated. PROJECTED ACTION. Continue to seek techniques to assist in determining the fiscal impact analysis to weigh the projected costs of providing municipal services to future development areas against the anticipated future revenues to be generated by proposed annexed land development, COMMUNITY APPEARANCE and IMAGE. Community Appearance and Image Vision Statement: To enhance the image of Baytown by the use of external marketing strategies and internal policies and procedures. To encourage the beautification of our community to provide heightened quality of life for residents, the commercial/industrial sector, and visitors alike. 1. Establish Litter Abatement/Keep Baytown Beautiful program event for the Keep Baytown Beautiful program is Trash Off. PROJECTED ACTION. Continue development of Keep Baytown Beautiful program activities and community support. City Council will appoint a commission for Beautification purposes with a membership of between 7 and 15 individuals. 2. Continue property maintenance enforcement and support program COMPLETED. The City established property maintenance enforcement and support program. Enforcement activities include the use of four staff enforcement officers who survey the city and responded to approximately 7,000 citizens' complaints about potential health hazards, prevention of rodent harborage, public nuisances, urban blight, junk vehicles, and illegal dumpsite issues. PROJECTED ACTION. Continue development of enforcement and support activities for improved property maintenance. 3. Explore options such as the creation of an "Adopt -a- Street" program and the reestablishment of the Clean City Commission and seek to encourage local non - profit organizations to develop individual programs to assist in the efforts to clean up and maintain our community. COMPLETED. The Keep Baytown Beautiful program include: (1) Adopt -A -Street (2) Texas Recycles Day (3) West Baytown Clean Day (4) Texas Avenue / Downtown "Clean Sweep" Day and (5) Trash Off. PROJECTED ACTION. Continued development of community based programs and support activities for improved property maintenance. In addition, continue to provide a recycle and trash drop -off center at the City's Central District Wastewater Treatment Plant. COMPLETED. The City established a Litter 4. Continue to provide resources to effectively Abatement/Keep Baytown Beautiful program in address litter abatement through the use of City October 2000 and this year marked the fifth workers, volunteer groups, and local service consecutive year as a "Proud Community" in the organizations. Keep Texas Beautiful program. The signature 72 COMPLETED. Helping to organize and providing roll -offs for local neighborhood clean- ups like the West Baytown clean up, Recycles Day, and the co- sponsored Household Hazardous Waste day event with Harris County. Established a Community Service Worker Program with H -GAC grant funding which allows workers to work Tuesday — Saturday abating general litter and illegal dumpsites throughout the City. Youth from the RAP program through Municipal Court have participated in litter abatement and beautification activities. PROJECTED ACTION. Continue Development of Community Service program to include expansion of capacity of workers and assigned projects. 5. To develop a plan to improve the image of Baytown through the enhancement and improvement of an external marketing strategy and internal citizen relations. COMPLETED. The new City website was completed in 2005 and provided greater visibility and access for citizens. The Sterling Municipal Library provides an outstanding collection of materials and information outlining the history and growth of the Baytown community and surrounding area. The excellent service and information offered by the library contribute to a positive image of the City and the services it offers. The services of the library are sought out by visitors to our community to seek information on the community and the opportunities Baytown can provide them, to obtain historical facts about our area, and to provide entertainment while they visit our town. New residents and prospective businesses see the quality life- long - learning opportunities provided by Sterling Municipal Library as a significant determining factor when both businesses and individuals consider relocation. English, but also helps residents who are unable to read to learn this basic skill that is required for success in life and productive contributions to the community. PROJECTED ACTION. Continue to support Baytown/West Chambers County Economic Development Foundation and participate in the trade shows to highlight the City's' assets to promote corporate expansion and relocations. The Parks Department website will be completed in 2005 and will provide information and access to the recreational opportunities. 6. Continue to develop a strong working relationship with Chambers of Commerce, Economic Development Foundation (EDF), Goose Creek Consolidated Independent School District (GCCISD) and Lee College to coordinate a joint image enhancement program. PROJECTED ACTION. Complete and implement the Economic Strategic Action Plan with the assistance of key stakeholders within the community. TRANSPORTATION. Transportation Vision Statement: To maintain Baytown's strong regional transportation linkages, improve cross -town circulation, accommodate alternative means of transportation within the community, ensure safe neighborhood streets, and provide a high - quality transportation network that supports redevelopment objectives and encourages desired new development. 1. Aggressively upgrade city infrastructures (i.e., sidewalks, roads, signalization; synchronize traffic signals on all major thoroughfares, such as Garth Road and Main Street) to increase mobility throughout the City. COMPLETED. The City has completed six locations with LED upgrades from Incandescent Fixtures: Lee Drive at West Main Street, Market Sterling Library has an active and successful Street at West Main Street, Market Street at literacy program that not only provides Airhart Drive, Bayway Drive at the Chemical opportunities for families to become literate in Plant entrance, Galliard Street at Texas Avenue, and Bayway Drive and Bayvilla with strobes. 73 The following four locations were completed with traffic cabinet updates: Lee Drive at West Main Street, Fourth Street at East James Street, Bayway Drive at Baker Road, and Lee Drive at Market Street. PROJECTED ACTION. Three locations are proposed to have LED upgrades: Decker Drive at Texas Avenue and Market Street, Decker Drive at Garth Road, and Garth Road at Sharon. A traffic cabinet update is proposed at Garth Road and Sharon. A consultant has been hived to design the North Main and Alexander Traffic Synchronization Project. The Decker Drive Landscaping Project is currently under design with significant funding by TxDOT. The Annual Mill and Overlay along with the Crack Sealing Contracts are currently under construction. These in -house design projects are being funded by the street maintenance sales tax revenues. COMPLETED. The design and construction for the first year of the Street Bond Program is complete. Year two of the bond program is anticipated to be complete by mid -July of 2005. PROJECTED ACTION. Pate Engineers, Inc. was selected for year three of the street program and has begun the preliminary engineering design. Klotz and Associates, Inc. was selected for year four of the street bond program but is currently on hold until funds become available. 2. Acquire future rights -of -way, through dedication or other means, for the extension of collector and arterial roadways that are proposed for improvement on the Thoroughfare Plan. COMPLETED. All deeds needed for the Baker Road extension from private citizens have been obtained. Only two parcels have yet to be acquired. Both of parcels are owned by governmental agencies. PROJECTED ACTION. The road design and construction of the Baker Road extension will be developer driven as potential growth occurs. 74 3. Support short-term Transportation Program. COMPLETED. Staff secured contracts with Red Top Taxicabs and Baytown Taxi to provide non - emergency service to participants in the Senior and Disabled Citizens Taxi Program. During the year, 4,511 one -way rides were provided to approximately 268 low- income participants. Staff assisted Hams County Coordinated Transportation Program to continue registering participants for transit services into Houston. PROJECTED ACTION. The Community Development Division will continue to administer the Senior and Disabled Citizens Transportation Program using funds from the Community Development Block Grant. Staff will also purchase Ride Coupons from Harris County at a reduced rate to provide additional transit services for low - income elderly and disabled persons. ENVIRONMENTAL RESOURCES. Environmental Resources Vision Statement: To be a community that values its unique environmental assets by promoting sound urban development practices and by providing the means for residents to access and enjoy active and passive recreation; the area's waterways, green spaces, and quiet places. Establish Texas Recycles Day. COMPLETED. The City successfully completed its Third Annual (2004) Baytown Texas Recycles Day, held in conjunction with the Keep Texas Beautiful program. PROJECTED ACTION. Continue support and development of the annual Baytown Texas Recycles Day collection event with local sponsors and volunteer numbers increasing. 2. Establish Storm Water Phase II Program. COMPLETED. The City successfully created a Storm Water Management program as required by both State and Federal mandates. As part of the program the City also established a Municipal Drainage Utility System and fees to offset the costs of the program. PROJECTED ACTION. Continue development of the program with the creation of a "construction ordinance", internal "housekeeping" manual and by obtaining a state "General Permit" for Storm Water Management Program. PARKS and RECREATION. Parks and Recreation Vision Statement: To provide a rich variety and quality of parklands and to continue toward the goal of providing a City -wide network of public spaces and trails that offer a respite from the urban environment and a framework for desired community development Support efforts to obtain state and federal funding assistance for recreation and park projects and increase funds to develop and maintain existing projects and facilities. COMPLETED. The City has received the following state and federal funding for park improvements: Baytown Nature Center — US Fish and Wildlife Wetlands Enhancement Grant, US Fish and Wildlife Service — Web cam grant, Natural Resource Trustee Program grant — Baytown Nature Center a Port of Houston Corps of Engineer's Mitigation project in the Baytown Nature Center. Cary Bayou Phase II — TPWD trails grant was completed in October 2004. PROJECTED ACTION. Phase II of the ISTEA Trail linking Britton Park to Goose Creek Park started construction in late 2004. Goose Creek Trail Phase IV — CMAQ program is in the planning stages, land acquisition is expected to be completed by September 2005 with construction is expected to begin in 2006. Staff is planning to submit a Recreational Trails Grant for trail improvements and construction in the Baytown Nature Center in May 2005. If funding were approved construction would begin in December 2005. 2. Complete Phase III of the Goose Creek Greenbelt. Develop, fund, and implement Phase IV. Also, support the improvements needed to the Goose Creek Wetlands Education and Recreation Center, Baytown Nature Center, Roseland Park and the Gray Sports Complex renovations. COMPLETED. Final plans have been submitted to the Texas Department of Transportation for the construction of the Goose Creek Phase III trail. Construction of the new Entryway into the Baytown Nature Center began in August 2004 and was completed in March 2005. Construction began in July of 2004 on the renovation and expansion of the Wayne Gray Sports Complex. The project is expected to be complete in June 2005 with league play to start in July 2005. PROJECTED ACTION. Construction began on the Goose Creek Phase III trail in November 2004. The project is scheduled to be completed by October 2005. Plans and specification for the Goose Creek Stream Trail Phase IV are 90% complete. Staff continues to search for funding sources to expand the wetlands area and improve the facilities. 3. Actively seek opportunities to partner with civic organizations, neighborhood associations, and other agencies and organizations to jointly acquire, develop and maintain parks and recreation facilities. COMPLETED. The City worked with the Friends of the Baytown Nature Center to complete additional landscaping at the new Baytown Nature Center entrance. PROJECTED ACTION. Continue to seek opportunities to partner with civic organizations, neighborhood associations, and other agencies and organizations in the developing and maintenance of parks and recreational facilities. 4. Continue to develop the Baytown Nature Center, BNC — San Jacinto Point Recreation Area, and BNC — Myra C. Brown Wild Bird Sanctuary toward full development. COMPLETED. An environmental master plan was developed in the fall of 2004, the master plan outlines future wetlands and erosion control projects at the Baytown Nature Center and provides plans and specification for the upcoming Natural Resources Trustee Program 75 grant that will expand the existing wetland habitat at the BNC 37 acres. The master plan was helpful with the Port of Houston's mitigation project becoming a BNC project. PROJECTED ACTION. Continue to search for funding sources to expand the wetlands area and improve the facilities. 5. To develop a plan to improve the image of Baytown through the enhancement and improvement of an external marketing strategy and internal citizen relations. COMPLETED. The new City website was completed in 2005 and provided greater visibility and access for citizens. PROJECTED ACTION. Continue to use external resources to develop an expanded operational program to enhance the positive image of Baytown Continue to develop a strong working relationship with Chambers of Commerce, Economic Development Foundation, GCCISD and Lee College to coordinate a joint image enhancement program. Soften Baytown's image by enhancing and promoting the City's environmental resources. 6. Take local actions that will enhance and maintain the quality of area waterways for recreational and other uses. PROJECTED ACTION. Continue the city's efforts to improve the quality of water by creating and/or expanding wetland marshes and habit along Goose Creek and in the Baytown Nature Center. 7. Promote athletic activities, cultural and community activities, and special events to enhance recreational and educational opportunities and to attract tourism and visitation to the City. PROJECTED ACTION. Develop a tourism based web site highlighting the city's park, recreation, environmental and historical 76 facilities. The project is expected to be complete in June 2005. HOUSING. Housing Vision Statement: To support future economic development and thus population and employment growth by ensuring an ample availability and supply of affordable housing and by providing for revitalization, renovation, and redevelopment to preserve and sustain quality, livable neighborhoods. 1. Develop an area -wide housing plan. PROJECTED ACTION. The 2005 Consolidated Plan is being developed and scheduled for completion in July 2005. It identifies housing and community development needs throughout the City. The Consolidated Plan also includes the programs and funded amounts to address the City's housing and human service needs as outlined. 2. Provide information and assistance to homeowners for correcting code violations and substandard conditions COMPLETED. During this year, Community Development Block Grant (CDBG) funds were used to rehabilitate eight (8) existing housing units pursuant to the Owner - Occupied Housing Rehabilitation Program. The Basic Home Improvement Program provides up to $5,000 for repairs to median- income homeowners to make small, but costly repairs. It has provided assistance to ten (10) households. CDBG staff also administers the Single - Family Rental Housing Inspection Program for low to moderate - income families who reside in dilapidated rental units. Staff completed nine (9) inspections and worked with property owners to repair three (3) rental houses, with charges being filed on two (2) in Municipal Court. 3. Establish an outreach program to inform and educate citizens as to the opportunities for and benefits of homeownership. COMPLETED. The Homebuyers' Assistance Program is also funded by CDBG to assist first - time buyers to purchase existing homes within the city limits and provides educational workshops. In the past year, twenty-five (25) homes were purchased and over 187 potential homebuyers attended nine (9) workshops held in English and Spanish. The workshops are free of charge and provide invaluable information on the home buying process and homeownership benefits. The City entered into a Cooperative Agreement with Harris County, which allows Baytown residents to be eligible for additional homebuyers' assistance. COMPLETED. The purpose of the Southeast Texas Housing Finance Corporation (SETH) is to provide affordable housing within the sponsoring entities of SETH. During the past year they have sold bonds to help finance the construction of an affordable housing project (Rosemont). City Council passed Resolution # 1690 in December, 2004 that took action in support of the issuance of the bonds for the Rosemont project. SETH has also provided assistance to first -time home buyers within the sponsoring entities in Southeast Texas. PROJECTED ACTION. Staff requested additional funding to continue the Owner- Occupied Housing Rehabilitation, Homebuyers' Assistance, and Single - Family Rental Housing Inspection Programs. 4. Continue to condemn and demolish abandoned and uninhabitable structures. COMPLETED. During this year the Urban Rehabilitation Standard Review Board met twelve (12) times. The Board ordered fourteen (14) uninhabitable structures to be demolished and boarded two (2) structures. In addition to the structures handled by City - funds, Staff worked with property owners to demolish twelve (12), board six (6) and bring fourteen (14) structures up to current city code. UTILITIES and INFRASTRUCTURE. Utilities and Infrastructure Vision Statement: To provide information for the orderly growth of the utility systems, which includes correcting existing drainage problems and proposed recommendations to allow for future development; water supply, treatment, storage and distribution; and wastewater collection and treatment. 1. Develop an action plan to provide an additional main distribution line to ensure adequate delivery capacity exists from the BAWA production facility. COMPLETED. BAWA Phase III rehabilitation project is completed. Pate Engineers, Inc. was selected and is under final design for additional water lines to run from the plant. PROJECTED ACTION. The consultant is in the final design of the BAWA Wallisville transmission line. Award bid and begin construction of the Wallisville transmission line. Construction of a new BAWA distribution line will be along Wallisville Road to North Main Street. 2. Continue existing program to repair, rehabilitate, replace or otherwise upgrade the existing facilities to furnish the required minimum system capacities to these areas. COMPLETED. The Big Missouri lift station upgrade and force main diversion, Huggins Street sewer main rehabilitation, and Steinman sewer service area phases I & II are completed. The Craigmont, Phase II Sanitary Sewer Rehabilitation Project was completed in 2004. The East Greenwood Utility Extension Project was completed in 2004. The 2003 and 2004 Annual Sanitary Sewer Rehabilitation Contracts were completed in 2004 and 2005, respectively. The Hill Terrace Schreck Service Line Relocation project was completed in 2004. The Goose Creek Looped Waterline Project was completed in 2005. PROJECTED ACTION. Construction has begun in rehabilitating train #1 at the East District wastewater treatment plant. Construction has begun on the Steinman lift station service area sewer main in the Lakewood area. Begin sewer rehabilitation in West Baytown, Lakewood, Roseland Oaks, Woodlawn, and 77 Graywood subdivisions. Begin rehabilitation of equipment at the Central District Plant. Construction has begun on the rehabilitation of Texas Ave lift station. The 2005 Annual Sanitary Sewer Rehabilitation Contract is under construction. The Graywood and Chaparral Sanitary Sewer Rehabilitation Projects are under construction. Complete the engineering design work for the West District Waste Water Treatment Plant (WWTP) Lift Station Rehabilitation Project and seek council authorization for construction. The City entered into a contract with Swain and Associates to develop plans and specifications for the rehabilitation of the West Main and East James elevated water storage tanks. The City is currently under contract with a construction company and rehabilitation of the tanks is nearing completion. The following in -house design projects will undergo construction in 2005: the Central Heights Sanitary Sewer Rehabilitation Project; Roseland & Woodlawn Sanitary Sewer Rehabilitation Project; West Baytown, Phase II & IH Sanitary Sewer Rehabilitation Project; and the Lakewood, Phase I -III Sanitary Sewer Rehabilitation Project. The following design projects will undergo construction in 2005: the Park Street Elevated Water Tower Rehabilitation Project; West Baytown, Phase I Sanitary Sewer Rehabilitation Project; the West District Headworks Lift Station Project; and the Central District WWTP Rehabilitation Project. The Needlepoint Elevated Water Tower Project is under design by Claunch & Miller, Inc and the PER is complete. 3. Supplement the conclusions and recommendations of the East District Preliminary Engineering Report and develop and maintain a comprehensive, long -range plan for wastewater collection, transfer and treatment. COMPLETED. The land for the NE WWTP was purchased last year. The discharge permit application has been approved and we have 78 received a copy from the Texas Commission on Environmental Quality (TCEQ). The plant is being designed by SCL Engineering. Completion of construction is estimated to be in 2008. PROJECTED ACTION. Complete the design work for the NE Wastewater Treatment Plant (WWTP) and seek council action to authorize construction. Complete the design for the Off - Site sewer collection system for the new NE WWTP. This project is currently being designed by PATE Engineers, Inc. Begin construction of the new NE Wastewater Treatment Plant. 4. Upgrade the existing, or provide new, facilities to furnish water service to these areas. COMPLETED. Replaced water mains on Marvin Road, Rosille Drive, and Pecan Drive. Rehabilitation of the East James water tower and the West Main water tower were completed. Looped 16" water main at Garth Road and Goose Creek Stream. PROJECTED ACTION. Rehabilitation of the Park Street water tower and the design and construction of a new water tower on Needlepoint Road are projected. 5. Formulate and adopt a comprehensive rehabilitation plan, including funding options, for all existing water and sewer service lines within the City. COMPLETED. Craigmont Phase II was completed. The Big Missouri Lift Station and Force Main Project were completed in 2004. Huggins Street inflow and infiltration project was completed within the past the year. This was a part of the City's continuing I & I program. PROJECTED ACTION. Begin construction of the offsite sewer collection system for the new NE Wastewater Treatment Plant. Begin construction of the Goose Creek and West District lift stations. The design for Phase I is complete and the City is now waiting funding from Texas Water Development Board (TWDB) for the West Baytown Sanitary Sewer Rehabilitation Project. C� Finish construction of the Texas Ave. Lift Station Project. The Craigmont and Country Club View Lift Stations are also currently under design. Acknowledge participation in the National Flood insurance program (NFIP) as administered by the Federal Insurance Administration under the direction of the Federal Emergency Management Agency (FEMA). COMPLETED. The City of Baytown continues to fulfill the actions set out by the National Flood Insurance Program (NFIP) to maintain our Community Rating System (CRS) rating of 7. Participation is required for the citizens and businesses of Baytown to be eligible for flood insurance. To develop a floodplain mitigation plan to meet the unique needs of the City of Baytown. Once completed the plan will be presented to Council for formal adoption. The completion of this project will reduce the city's CRS rating to at least a 6, equating to an approximate 5% reduction in flood insurance premiums. COMPLETED. Utilizing FMA grant funds the City completed the development of a flood mitigation plan, presented it to council, and council adopted the plan. PROJECTED ACTION. The Flood Mitigation Plan has been delivered to Federal Emergency Management Administration (FEMA) and ISO for review. The anticipated outcome will be a one to two point improvement in the city's CRS rating, saving flood insurance holder an additional 5% to 10% on their insurance premiums. IMPLEMENTATION. Vision Statement: To be a progressive community with a government that continues to focus on priorities and results, maintains a long -term perspective while dealing with today's challenges, and actively seeks residents' ideas and aspirations for enhancing their neighborhoods, facilities and services, and ultimately their quality of life. 1. Revise existing ordinances and adopt new ordinances as necessary to implement the Baytown Comprehensive Plan Update. PROJECTED ACTION. Amend Chapter 126 to expand on Planned Unit Development standards and criteria to allow comprehensive planning and to provide flexibility in the application of certain regulation for planned developments. 2. Consider amending the City's zoning ordinance to establish more zoning classifications that further distinguish between residential, commercial and industrial development thereby allowing appropriate separation of incompatible land uses and more focused protection of neighborhoods and other key areas. PROJECTED ACTION. Amend Chapter 130 "Zoning" by adding more zoning districts. 3. Establish and maintain strong citizen and organizational support of the Baytown Comprehensive Plan Update to ensure continued updating and implementation. PROJECTED ACTION. Continue to maintain strong citizen and organizational support of the Baytown Comprehensive Plan Update to ensure continued updating and implementation. 79 9iCITY OF BAYTOWN BAYTOWN MEMORANDUM To: Gary Jackson, City Manager; Kelvin Knauf, Assistant City Manager From: Mike Lester, Director of Health & EMS 110t� Date: September 27, 2005 Subject: Health Department Fee Review and Increases as part of Adopted 05-06 Budget The adopted 2005 -06 budget includes increasing the Health Department fees including food service establishments and pools. The fee schedule will also be amended to include schools. In early 2002 when the Health Department conducted a full review of its permit fees and fee structure, it was the first review in more than 10 years. During the review and subsequent discussions with the City Council it was made quite clear that Council wanted Departments to be more proactive in reviewing fees and for Departments to remain competitive with surrounding cities and counties in regards to fees. It was suggested that we should conduct fee reviews every couple of years or so. As part of the 2005 -2006 budget development a review was conducted in June, 2005 which indicated that we are seventh out of ten of the surrounding cities and counties and fifth out of five comparative Cities. Agency Average fee City of Sugar Land $637 City of Houston $490 City of Pasadena $425 City of Beaumont $250 Galveston County $250 City of Baytown (Adopted) $250 Texas Dept. of State Human Services $212 City of Baytown (Current) $188 Hams County $175 Ft. Bend County $150 Chambers County $118 It is always difficult to compare fee rates and structures on a broad basis due to the variations of actual services provided. Cities are typically much more proactive with inspections than County governments and the inspection rates vary among Cities. The agencies and programs listed above are a fair comparison of our structure and policies. M, We are proposing to increase our fees this year to move us up in the rankings by one level and basically place us in a tie on rates with the City of Beaumont and Galveston County with an average of $250. High -risk 1 -9 employees: 10+ employees: Medium -risk: Low -risk: Daycare facilities: Food Processing Plant: Temporary food establishment permit: Permit Renewal Late fee Plans review Mobile food units: High -risk: Medium -risk: Low -risk: Pools (Apt., Hotel, etc.) Fee $150.00 $300.00 $150.00 $ 75.00 $ 75.00 $300.00 $ 15.00 app. $ 10.00 per day $25.00:after Jan. 31 $25.00 $200.00 $125.00 $ 75.00 $ 30.00 tee $250.00 $400.00 $250.00 $100.00 $100.00 $400.00 $ 15.00 app. $ 30.00 per day (No Change) (No Change) $300.00 $250.00 $100.00 i. 11 11 The adopted increases reflect our inspection rates and activities (work loads) concerning each of the types of permits. The adopted fees increase the current fee average from $188 to $250 which is an approximate 33% increase. Revenue projections based on a comparison of current permit ratios and current fees verses adopted fees is provided below. Permit Type # of Permits Current Revenue Aao tea revenue High -risk 1 -9 employees: 82 $12,300 $20,500 10+ employees: 89 $26,700 $35,600 Medium -risk: 99 $14,850 $22,250 Low -risk: 67 $ 5,025 $ 6,700 Daycare facilities: 16 $ 1,200 $ 1,600 Food Processing Plant: 2 $ 600 $ 800 Temporary permit: 69 (171) $ 1,035 (apps.) $ 1,035 (apps.) $ 1,380 (per day) $ 4,140 (per day) 81 Schools 22 $ $ 8,800 Mobile food units: High -risk: 1 $ 200 $ 300 Medium -risk: 2 $ 250 $ 500 Low -risk: 10 $ 750 $ 1000 Pools 92 $ 2,760 $ 9,200 Estimated Total: $67,050 $112,425 ++$45,375 As indicated above the adopted fee increases would generate an estimated $36,575 in additional revenue. The revenue projected does not account for more than 100 Temporary Permits that are exempt from fees each year for non - profit events. These exempt non -profit events require approximately 1.5 hours of administrative and inspection time and actually account for almost 60% of the total number of temporary inspections conducted by the Public Health Department, or 200 hours of personnel time annually. Under the current fees, the City would receive $3,570 if we were to charge non - profit organizations for inspections and would receive $7,650 in revenue if we were to charge non -profit organizations under the adopted fee increases. Schools have been exempt historically from fees but permitted and inspected on a routine basis to insure proper food sanitation in such a high risk population (children are very susceptible to food borne illness). We currently permit 22 schools and we recommend that we begin charging the schools for the permits and inspections. This recommendation is based on the changes to the Food and Drug Administration rules and regulations concerning School districts that participate in the Federal food supplement programs. The changes now require School Districts to be inspected by local Health Authorities at least twice per year at each facility that participates in federally funded breakfast, lunch or summer nutrition programs. The new rules also allow the School District to pay for any related fees with the Federal funding, so there would not be a direct impact on the School District itself. Assessing a fee for school inspections would increase revenues for the Department by approximately $8,800. In summary, the fee review and adopted fee increases are in response to Council direction, in the past, to be proactive in our efforts to remain competitive with our fees by maintaining a conservative position in the market range. The adopted fees will place the City of Baytown in the middle of the market range and tie us with the City of Beaumont and Galveston County. 82 CITY OF BA YTO RN MEMORANDUM To: Kelvin Knauf, Assistant City Manager Through: Gregory Stubbs, AICP Director of Planning, Community Development & Inspections From: Kevin Byal, Chief Building Official e� Date: September 27, 2005 RE: Contractor Registration Program During the preparation of the Building Services FY 05/06 budget, we evaluated service levels in an effort to identify equity in fees for service. Staff currently collects information from contractors that parallels the proposed Contractor Registration Program outlined herein, but presently there are no provisions for fees associated with the task. As described below, the adopted fee will assist us in balancing the FY 05/06 budget. Such a program will give us the ability to verify that all contractors have the proper credentials and insurance. We currently administer a data base in which we enter contact information and licensing and insurance information. The shortcoming we have encountered is we have no mechanism to require this information be kept current. Contractors are required by the state to annually renew their state license, but if a license is not renewed or is revoked, this may never come to our attention. Initiating a contractor registration program will involve registration and annual renewal to be eligible to attain permits from the city. With annual registration renewal, contractors will be required to submit their most current information. This will provide a degree of assurance that contractors doing business in the city possess the proper licensure and insurance, and that neither have expired, nor have been revoked by the state. An evaluation of administering the registration and data base justifies an annual fee of $25.00 to cover staff hours required to maintain the program. Additionally we have surveyed other cities and found that several are administering their own registration programs to one degree or another as shown below. Should you desire further information please let me know. r of Pasadena $100 Electrical conti City of Houston $310 Electrical contractor $80 Plumbing contractor S35 Mechanical contractor City of League City $30 General contractor $50 Electrical contractor City of Farmers Branch $50 All contractors City of Wichita Falls $50 General contractor $150 Electrical contractor $50 Irrigation contractor Citv of La Porte None this time but BAS To: From: Date: Subject: City of Baytown Bob Leiper, Deputy City Manager Kelvin Knauf, Assistant City Manager,C September 27, 2005 Creation of a GIS Fee Currently, when a developer submits a plat the information usually includes the plat lines but not the location of fire hydrants, utility lines or similar features. After the subdivision is constructed, the staff must verify that the construction drawings submitted by the developer are correct. This verification includes visual inspection and establishing the location of fire hydrants, utility lines and other features in the subdivision. The staff also must convert any plats submitted in a non -GIS format to a GIS format. A study by the Engineering Department on a 55 lot subdivision shows that it took 42 hours for the staff to complete the conversion to GIS including GPS locating of water, sewer, storm values and hydrants; measuring depths and verifying pipe size, type, direction and flowline; downloading, editing, analyzing and exporting data in GIS format: and importing the data into GIS and converting data. The cost was $1,417.74 or $25.78 per lot. To help pay for the expense involved in verifying "as- built' construction and possibly placing the subdivision on the GIS system, staff proposes to implement a $30.00 fee per lot for subdivision plats that are not submitted in a GIS format and a $15.00 fee for plats which are submitted in a GIS format. The staff proposes a requirement that the fee be paid prior to the approval of the final plat. Based on the number of plats received by the Planning and Development Services Department from July, 2004 to May 2005, the staff conservatively estimates that $10,000 in revenues annually could be generated from implementation of these fees. If you have any questions or need more information, I am available at your convenience. Cc: Gary Jackson, City Manager Bill Pedersen, Engineering Director 2401Mg�et Street P.O. Box 424 Baytown, Texas 77522 -0424 (281)422 -8281 Fax (281)420 -6586 baytown@baytown.org CITY OF BAYTOWN BE1YT0[�i MEMORANDUM TO: Gary Jackson, City Manager FROM: Rhonda L. Young, Director of Finance SUBJECT: Governmental Accounting Standards Board Statement 45, Accounting and Financial Reporting by Employers for Postemployment Benefits Other Than Pensions DATE: September 27, 2005 In the Fiscal Year 2005 -06 budget, we have implemented a restricted reserve of fund balance in anticipation of the cost of implementing the Governmental Accounting Standards Board (GASB) Statement 45, Accounting and Financial Reporting by Employers for Postemployment Benefits Other Than Pensions. Attached is the August 2, 2004 news release from the GASB. This release explains that GASB 45 addresses how state and local governments should account for and report their costs and obligations related to post - employment healthcare and other non - pension benefits, commonly referred to as other post- employment benefits, or OPEB. The implementation of this statement is required for medium size employers, including Baytown, beginning after December 15, 2007. The Fiscal Year 2008 -09 will be the first year that the City will be required to comply with GASB 45. We have included a restricted reserve for our two largest funds with personnel costs — General Fund and Water & Sewer Fund. The amounts of the reserves are $2,369,303 and $944,062, respectively. This will identify partial funding for the approximate $7 million obligation determined in an actuarial study conducted in June, 2003. Additionally, we have included $5,000 for an updated study in the Medical Benefits Fund 2005 -06 Budget, as our obligations most likely have changed. GASB 45 presents a major expenditure in future budgets. Restricting a portion of the fund balance reserve in the 2005 -06 budget is a precautionary measure. Over the next year to two years, we will be doing further research and attending additional training sessions to further our knowledge of the requirements of GASB Statement 45. Finance Department 85 F;13 Governmental Accounting Standards Board NEWS RELEASE 08/02/04 GASB Issues Statement That Addresses Employer Reporting of Postemployment Benefits Other Than Pensions Norwalk, CT, August 2,2004—The Governmental Accounting Standards Board (GASB) has issued Statement No. 45, Accounting and Financial Reporting by Employers for Postemployment Benefits Other Than Pensions, which addresses how state and local governments should account for and report their costs and obligations related to postemployment healthcare and other nonpension benefits. Collectively, these benefits are commonly referred to as other postemployment benefits, or OPEB. The statement generally requires that state and local governmental employers account for and report the annual cost of OPEB and the outstanding obligations and commitments related to OPEB in essentially the same manner as they currently do for pensions. Annual OPEB cost for most employers will be based on actuarially determined amounts that, if paid on an ongoing basis, generally would provide sufficient resources to pay benefits as they come due. The provisions of Statement 45 may be applied prospectively and do not require governments to fund their OPEB plans. An employer may establish its OPEB liability at zero as of the beginning of the initial year of implementation; however, the unfunded actuarial liability is required to be amortized over future periods. Statement 45 also establishes disclosure requirements for information about the plans in which an employer participates, the funding policy followed, the actuarial valuation process and assumptions, and, for certain employers, the extent to which the plan has been funded over time. According to project manager Karl Johnson, "When implemented, Statement 45 will provide those who use government financial reports with improved information about the cost of providing postemployment benefits, the commitments that governments have made related to those benefits, and the extent to which those commitments have been funded." Statement 45 is effective in three phases based on a government's total annual revenues. The largest employers would be required to implement the requirements of Statement 45 for periods beginning after December 15, 2006. Medium -sized employers have one additional vaar to imnlampnt the standards and the %mnllpgt M employers have two additional years. Earlier implementation is encouraged. The Statement (product code GS45) can be ordered through the GASB's Order Department at (800) 748 -0659 or online via its website at www.gasb.org. About the Governmental Accounting Standards Board The GASB is the independent, not - for - profit organization formed in 1984 that establishes and improves financial accounting and reporting standards for state and local governments. Its seven members are drawn from the Board's diverse constituency, including preparers and auditors of government financial statements, users of those statements and members of the academic community. More information about the GASB can be found at its website www.nasb.org. Governmental Accounting Standards Board Improving governmental accountability through better financial reporting 87 CITY OF BAYTOWN MEMORANDUM TO: Gary Jackson, City Manager FROM: Rhonda L. Young, Director of Finance n SUBJECT: 2006 Water & Sewer Rates \V DATE: September 27, 2005 The adopted 2005 -06 budget includes a 7.5% increase in the rate structure for inside city water & sewer customers. This equates to an increase in the amount of $0.66 for both water and sewer minimum charges and an increase in the per- thousand gallon rates in the amount of $0.25 and $0.24 for water and sewer, respectively. Rates for outside city customers are two times the inside city minimum rate and 1 1/2 times the inside city consumption rates. The volume user rate will also increase 7.5 %, or $0.16. The approximate $1.3 million revenue derived from the rate increase is proposed to fund the debt service payment for bonds issued under the expanded 2001 Utility System Bond Program. Operational increases are covered by the growth in volume of water sold. The 2005 -06 budget includes $905,292 for the debt payment on the bonds that will be issued for the fifth year of the expanded 2001 Bond Program. The 2003 Water and Sewer Rate study conducted by Maximus, Inc. projected an 8% increase for the 2005 -06 budget year. Due primarily to higher than expected water & sewer sales, the increase will be limited to 7.5 %. The adopted rates and an example of the impact that the rate increase will have on water and sewer bills for customers with various consumption levels is demonstrated in the table on the following page. 98 Finance Department City of Baytown Adopted 2005 -2006 Water & Sewer Rates (a) The Base Rate for customers outside the City is two times the inside city rate. The Consumption Rate for customers outside the City is 112 times the inside city rate. (b) The Volume User water consumption rate is increased the same percentage as the inside city water consumption rate. Impact on Water & Sewer Bill with Selected Rate Changes Resddenfial Cnrvirn Only Current 10/2005 Mio 1 Water Sewer 2 2006 Adopted % Increase Adopted Percent $ 3.18 Current Service Rates Amount Rates Increase Inside City 7.5% Consumption in 1,000's 5 18.88 18.37 Water Base Rate (incl. 2,000 gallons) $ 8.83 $ 0.66 $ 9.49 7.50% Water consumption rate/1,000 gallons $ 3.35 $ 0.25 $ 3.60 7.50 %ry Sewer Base Rate (incl. 2,000 gallons) $ 8.83 $ 0.66 $ 9.49 7.50 %. Sewer consumption rate/1,000 gallons $ 3.18 $ 0.24 $ 3.42 7.50% Outside City (a) 7.5% Water Base Rate (met. 2,000 gallons) $17.66 $ 1.32 $ 18.98 7.50 Water consumption rate/1,000 gallons $ 5.03 $ 0.38 $ 5.41 7.50 Sewer Base Rate (incl. 2,000 gallons) $17.66 $ 1.32 $ 18.98 7.50 Sewer consumption rate/1,000 gallons $ 4.77 $ 0.36 $ 5.13 7.50% Volume User Water consumption rate/1,000 gallons (b) $ 2.19 $ 0.16 $ 2.35 7.50% (a) The Base Rate for customers outside the City is two times the inside city rate. The Consumption Rate for customers outside the City is 112 times the inside city rate. (b) The Volume User water consumption rate is increased the same percentage as the inside city water consumption rate. Impact on Water & Sewer Bill with Selected Rate Changes Resddenfial Cnrvirn Only Current 10/2005 Mio 1 Water Sewer 2 Total % Rates $ 17.66 $ 3.35 $ 3.18 $ 6.53 Change Consumption in 1,000's 2 8.83 8.83 17.66 7.5% Consumption in 1,000's 5 18.88 18.37 37.25 7.5% Consumption in 1,000's 8 28.93 27.91 56.84 7.5% Consumption in 1,000's 10 35.63 34.27 69.90 7.5% Consumption in 1,000's 12 42.33 40.63 82.96 7.5% ,Consumption in 1,000's 16 55.73 40.63 96.36 7.5% (1) Base rate includes first 2,000 gallons, remaining consumption multiplied times rate (2) Sewer charge capped at 12,000 gallons Adopted 2006 Mn 1 Water Sewer 2 Total % Rates $ 18.98 S 3.60 $ 3A2 $ 7.02 Change Consumption in 1,000's 2 9.49 9.49 18.98 7.5% Consumption in 1,000's 5 20.29 19.75 40.04 7.5% Consumption in 000's 8 31.09 30.01 61.10 7.5% Consumption in 1,000's to 38.29 36.85 75.14 7.5% Consumption in 1,000': 12 45.49 43.69 89.18 7.5% Consum tion in 1,000': 16 59.89 43.69 103.58 7.5% (1) Base rate includes first 2,000 gallons, remaining consumption multiplied times rate (2) Sewer charge capped at 12,000 gallons Total increase in average bill T Water Sewer Total Monthly Total Annual Consumption in 1,000's 2 .66 .66 1.32 15.8 Consumption in 1,000's 5 1.41 1.38 2.79 33.48 Consumption in 1,000's 8 2.16 2.10 4.26 51.12 Consumption in 1,000's 10 2.66 2.58 5.24 62.88 Consumption in 1,000's 12 3.16 3.06 6.22 74. Consumption in 1,000's 16 4.16 3.06 7.22 86. Finance Department 89 A Memo To: Gary Jackson, City Manager From: Fred Pack, Director of Public Works/Utilities Date: September 27, 2005 Re: Valve Maintenance The Homeland Security states "All water valves are to be immediately accessible and operable ". The valve maintenance program is a vital part of a water distribution system. It would assure The City of Baytown of having valves that are operable and easily accessed. We currently do not have such a program and on many occasions we are not able to access valves needed to shut down for repairs. As a result we normally have to shut off larger areas of the distribution system. Often times we can not get the vactor to assist us because it is being used to unstop sewer mains. A valves maintenance program would make it possible to easier locate isolation valves, verify proper size and types, make sure the valve operates properly, make sure valves boxes are free of debris for easy access, and as already mentioned will reduce the area of isolation for a repair. The approximate cost for the needed equipment will be $36,500. Major Program Benefits: • Locate isolation valves. • Clean out the valve boxes. • Verify size & types of valves (left handed/right handed). • Exercise the valves. • Mark the valves, concrete square, & paint lid. • Accurately mark the valve location in the water line map book. • Reduce the area of isolation for main line repairs. c: Bob L.eiper Kelvin Knauf M Im 1)t� Memo To: Gary Jackson, City Manager From: Fred Pack, Director of Public Works/Utihties Date: September 22, 2005 Re: Leak Detection Due to the recently passed HB3338 all retail public water suppliers in the State of Texas will be required to file a water audit with the TWDB 'Texas Water Development Board. The City of Baytown needs to implement a Leak Detection Program, in order to meet this requirement. Part of the audit is giving account of loss of water in the distribution system. To have a contractor come and do a one time leak detection survey would cost the City approximately $127,500 to $212,500 based on figures in the AWWA M36 manual. A leak detection program would be an on going survey of the City of Baytown's 438 miles of water line. We can purchase the equipment to do it with City employees for approximately $52,250. With this equipment we will be able to survey the system for leaks that are sub surface, such as fire hydrants, valves, and leaks that are flowing into the storm or wastewater systems. Major Program Benefits: • Reduce water loss • Reduce area to be dug for small leaks • Reduce damage to streets • Save time & money (by pinpointing leaks) c: Bob Leiper Kelvin Knauf 91 �l f6if1 R�1Y"f011'�' Memo To: Gary Jackson, City Manager From: Fred Pack, Director of Public Works/Utilities Date: September 22, 2005 Re: Water Rehabilitation Report The following projects are scheduled for the next fiscal year 2005 -2006. Projects are subject to change based on unexpected failures or pressure problems. North Whiting from Sterling to West. Lobit, the 2 -inch in the front has been replaced with 6 -inch C900 in the front ... 1200-feet ... Service lines need to be connected. West Jack from West Lobit to North Whiting, the 2 -inch in the rear has been replaced with flinch C- 900 in the front ... 500-feet ... Service lines need to be rerouted and connected. Felton from West Sterling to West Lobit, the 6 -inch in the front has been replaced with 6 -inch C -900 in the front ... 1000-feet... Service lines need to be connected. West James from West Lobit to North Whiting... Replace 24nch in rear with 6 -inch in front ... 1150- feet. West Murrill from Rolland to North Whiting... Replace 2 -inch in rear with 6 -inch in front ... 1100 -feet. Hawthorn from Carnegie to Mayo... Replace 2 -inch in rear with 6 -inch in front. Edison from Carnegie to Mayo... Replace 2 -inch in rear with 6 -inch in front. Burbank from Camegie to Mayo... Replace 2 -inch in rear with 6 -inch in front. c: Bob Leiper Kelvin Knauf 92 CITY OF BAYTOWN MEMORANDUM TO: Gary Jackson, City Manager FROM: Rhonda L. Young, Director of Finance (� SUBJECT: Utility Letter Bill Implementation DATE: September 27, 2005 The adopted 2005 -06 budget includes funding to convert the utility postcard bills to letter -sized bills. The letter -sized bills will include a return envelope for customers to return their payment to the City, will provide the ability to insert two additional forms or notices, and will allow for more space on the bill to print special messages, such as how to detect a leak, trash pick up days, etc. Costs incurred as a result of converting to letter -sized bills will increase; however, customer satisfaction will be provided. The utility customers have issues with the postcard bills getting lost and would prefer to have the letter -sized bills with a return envelope. The costs variances of the postcard and letter bills are as provided: Letter Bills: Printing and Mailing Letter Bills: (232,754 bills @ .135 ea) $ 31,422 National Change -of- Address (NCOA) — Processed semi- annually (20,954 accounts @ .0079 ea) 331 Set -up — One time fee 500 Postage (232,754 bills @ .29 ea) 67.499 Total Letter Bill Costs $ 99,752 Postcard Bills: Printing and Mailing Letter Bills: (232,754 bills @ .06 ea) $ 13,965 NCOA — Processed semi - annually (20,954 accounts @ .0079 ea) 331 Postage (232,754 bills @ .18 ea) 41.896 Total Postcard Bill Costs $ 56,192 First Year net costs $43,560 Subsequent Years net cost $4 Finance Department 93 CITY OF BAYTOWN 2005 -06 BUDGET SCHEDULE OF UNFUNDED SUPPLEMENTAL PROPOSALS 101 General Fund 1070 ITS 1170 City Clerk 2020 Fire 3020 Traffice Control 4000 Public Health 5000 Parks & Recreation 232 Hotel/Motel Fund 5030 Hotel/Motel 520 Water & Sewer Fund 1030 Fiscal Operations 3040 Water Operations 94 VoIP for Library $ (46,250) Fiber Network Upgrades (59,200) New Position - Collections Clerk (37,342) Association Dues for Marshals (11000) Lieutenant/Training Officer (70,627) Modular Building to expand work area (18,000) Environmental Health Specialist I (64,590) Replacement/Repair of the main electrical panel system (100,000) Replacement of the Heating and A/C for 220 Defee (100,000) Building rehabilitationlrefurbish (25,000) Crew leader - Construction (36,366) Gray Sports Complex Land Improvements (29,000) 3500 Watt Truck Mount Generator (4,000) Front End Loader/Backhoe (55,000) Total General Fund (646,375) 2nd Annual Baytown Long Neck Wildlife Festival Funding (164,012) Tourism Dev. & Marketing Plan Study for City of Baytown (50,000) Portable Stage for Special Events (95,000) Full -Time Convention and Visitors Bureau Position (77,096) Total Hotel/Motel Fund (386,108) Transition Meter Reader Position to Office Staff to start 01/01/06 (net of change) (842) Leak Detection Program (52,250) Total Water & Sewer Fund (53,092) Total Unfunded Supplemental Proposals $ (1,085,575) CITY OF BAYTOWN 2005 -06 BUDGET UNFUNDED CAPITAL REQUESTS Acct. Unfunded Capital Department No. Description Base Su 1. 101 General Fund 1070 ITS Supplemental: VoH` for Library 84042 Cisco 3750 -48PS Switch $ (6,350) 84042 Cisco 1410K (2) Radio (7,900) 84042 Cabling (22,400) 84042 IP Telephones (24) (4;800) Supplemental: Fiber Network Upgrades 84042 Fiber installation Garth -Main (59,200) 2000 Police 84043 1 Full -size Vehicles: 1 @ $23,000 $ (23,000) 2020 Fire 80001 New office furniture for Administration. Replace (12) desks with computer compatible workstations. (24,200) 80001 Replace Ice Machines (Stations 2 & 4) (2,700) 84041 Replace Recliners (Stations 2, 3 and 4) (6,300) 84042 Thermal Imaging Cameras (1 @ $9,000) (9,000) 84043 Replace 1999 Mid -Size Vehicle Unit #3 with 2005 SUV (35,000) 84045 Portable Radios (5 @ $2,500) (12,500) 3020 Traffic Control 84043 Replacement of 1994 Bucket Truck - Unit #640 (140,000) Supplemental: Modular Building to expand work area 82011 30 x 20 Modular Building (18,000) 4000 Public Health Supplemental: Environmental Health Specialist I 80001 Desktop computer, phone, laptop, desk, chair, and radio (6,500) Supplemental: Replacement/Repair of the main electrical panel 82011 Replacement of electric panel (100,000) Supplemental: Replacement of the Heating and A/C for 220 82011 Replacement of current water- cooler/broiler system (100,000) Supplemental: Building rehabilitation/refurbish 82011 Rehabilitation of building (25,000) 5000 Parks & Recreation 82011 Replace tile in hallway, lobby and meeting rooms (30,000) 82011 Park Service Center Repairs: repair tractor storage, replace wash rack, replace dirt bins, replace maint. Crew storage sheds and repair and enlarge chemical storage (40,000) Supplemental: Gray Sports Complex Land Improvements 81002 Trees and Irrigation to Trees (15,000) 81002 Plants and Shrubs at New Pavilion (5,000) 84061 Aerator for Pond (9,000) Supplemental: 3500 Watt Truck Mount Generator 84042 3500 Watt Generator (4,000) Supplemental: Front End LoaderBackhoe 84052 Front End LoaderBackhoe (55,000) 6000 Library 84042 Anticipated Phone System Expenses (2,500) Total General Fund (162,600) (219,075) 232 Hotel/Motel Fund 5030 Hotel/Motel Supplemental: Portable Stage for Special Events 84042 Portable Stage (95,000) Total Hotel/Motel Fund (95,000) 95 CITY OF BAYTOWN 2005 -06 BUDGET UNFUNDED CAPITAL REQUESTS Acct. Unfunded Capital Department No. Description Base Suppl. 520 Water & Sewer Fund 3040 Water Operations 3050 Wastewater Operations 3060 Utility Construction 84043 Replace Truck - Vehicle #5140 Supplemental: Leak Detection Program 84042 Machinery and Equipment 84043 Replace 1989 3/4 Ton Truck - Unit #78950 84043 Replace 1989 3/4 Ton Welding Truck - Unit #7128 84042 Replace 1996 Excavator - Unit #139696 84043 Replace 1993 Dump Truck - Unit #13106 Total Water & Sewer Fund Total Unfunded Capital (23,x) (52,000) (26,x) (26,x) (90,x) (70,000) (117,500) (26,000) $ (280,100) $ (340,075) Governmental Fund Types: General Fund Debt Service Fund Hotel/Motel Tax Fund Enterprise Fund Types: Water & Sewer Fund Sanitation Fund Storm Water Utility Fund CITY OF BAYTOWN BUDGET SUMMARY COMPARISON Comparison of 2005 Budget to 2006 Adopted Budget Adopted Amount of Percent of 2004 -05 2005 -06 Inc. (Dec.) Inc. (Dec.) $ 45,259,842 $ 47,495,166 $ 2,235,324 4.94% 10,687,307 8,184,967 (2,502,340) - 23.41% 583,648 698,412 114,764 19.66% Total 56,530,797 56,378,545 (152,252) -0.27% 22,461,245 23,229,611 768,366 3.42% 3,054,443 3,227,021 172,578 5.65% 358,281 493,011 134,730 37.60% Total 25,873,969 26,949,643 1,075,674 4.16% Central Services Fund Types: Garage Fund 1,300,219 1,637,176 336,957 25.92% Warehouse Operations Fund 216,123 236,701 20,578 9.52% Total 1,516,342 1,873,877 357,535 23.58% Total All Fund Types $ 83,921,108 $ 85,202,065 $ 1,280,957 1.53% sso $70- S60- $50 $30 S10 Expenditure History last Five Years ■ stmm water ECentralsetvi= ■ sanitation DW&S -- 011otel Tax ■ Debt 13 General — - _ _ _ -- $- 2002 2003 2004 2005 2006 Fl" Year Of 97 CITY OF BAYTOWN BUDGET SUMMARY COMPARISON Consolidated Summary of Fund Balances Estimated Projected Fund Balance Adopted Adopted Reserve for Fund Balance 10101105 Revenues Expenditures GASB 45 09/30/06 Governmental Fund Tvoes: General Fund $ 13,444,659 $ 45,216,749 $ 47,495,166 $ (2,369,303) $ 8,796,939 Debt Service Fund 1,691,157 7,531,278 8,184,967 1,037,468 Hotel/Motel Tax Fund 549,649 442,000 698,412 293,237 Total 15,685,465 53,190,027 56,378,545 (2,369,303) 10,127,644 Enterurise Fund Tv Des: Water & Sewer Fund* 5,296,327 23,239,612 23,229,611 (944,062) $ 4,362,266 Sanitation Fund* 1,102,796 2,894,107 3,227,021 769,882 Storm Water Utility Fund 77,811 445,960 493,011 30,760 Total 6.476.934 26.579.679 76 949 6,11 1944 n6li c 175 onQ Internal Service Fund Types: Garage Fund* 111,718 1,637,176 1,637,176 111,718 Warehouse Operations Fund* 24,979 216,123 236,701 4,401 Total 136,697 1,853,299 1,873,877 116,119 Total All Fund Types $ 22,299,096 $ 81,623,005 $ 85,202,065 $ (3,313,365) $ 15,406,671 * Working Capital for Proprietary Fund Types. &.:i CITY OF BAYTOWN SUMMARY OF ALL FUND TYPES COMPARATIVE SCHEDULE OF BUDGETS FOR 2005 -06 Revenues Taxes Licenses & Permits Intergovernmental Charges for Services Fines & Forefeitures Miscellaneous Operating Transfers -in Total Revenues Expenditures by Classification Governmental Proprietary Combined Fund Types Fund Types 2005 -06 $ 43,629,447 $ $ 43,629,447 812,487 Supplies 812,487 277,554 849,289 1,126,843 1,282,200 26,542,988 27,825,188 2,076,500 285,000 2,361,500 817,150 146,148 963,298 4,294,689 609,553 4,904,242 53,190,027 28,432,978 81,623,005 Personnel Services 34,530,282 6,087,668 40,617,950 Supplies 1,558,562 6,086,023 7,644,585 Maintenance 2,029,468 1,950,531 3,979,999 Services 5,488,172 4,332,973 9,821,145 Sundry 147,555 191,009 338,564 Total Operating 43,754,039 18,648,204 62,402,243 Capital Outlay 1,976,764 723,723 2,700,487 Debt Requirements 8,184,967 6,716,039 14,901,006 Transfers Out 2,052,775 2,608,554 4,661,329 Contingency 410,000 127,000 537,000 Total Expenditures 56,378,545 28,823,520 85,202,065 Excess (Deficit) Revenues Over Expenditures (3,188,518) (390,542) (3,579,060) Fund balance - Beginning* 15,685,465 6,613,631 22,299,096 Restricted Reserve - GASB 45 (2,369,303) (944,062) (3,313,365) Fund balance - Ending* $ 10,127,644 $ 5,279,027 $ 15,406,671 * Working Capital for Proprietary Fund Types. .. CITY OF BAYTOWN SUMMARY OF GOVERNMENTAL FUND TYPES COMPARATIVE SCHEDULE OF BUDGETS FOR 2005 -06 Debt Service Hotel/Motel Combined General Fund Fund Fund 2005 -06 Revenues Taxes $ 37,461,292 $ 5,748,155 $ 420,000 $ 43,629,447 Licenses & Permits 812,487 - - 812,487 Intergovernmental 277,554 - - 277,554 Charges for Services 1,275,200 - 7,000 1,282,200 Fines & Forfeitures 2,076,500 - - 2,076,500 Miscellaneous 729,150 73,000 15,000 817,150 Operating Transfers -in 2,584,566 1,710,123 - 4,294,689 Total Revenues 45,216,749 7,531,278 442,000 53,190,027 Expenditures by Classification Personnel Services 34,466,867 - 63,415 34,530,282 Supplies 1,540,477 - 18,085 1,558,562 Maintenance 2,023,568 - 5,900 2,029,468 Services 5,188,810 - 299,362 5,488,172 Sundry 146,905 - 650 147,555 Total Operating 43,366,627 387,412 43,754,039 Capital Outlay 1,925,764 - 51,000 1,976,764 Debt Requirements - 8,184,967 - 8,184,967 Transfers Out 2,052,775 - - 2,052,775 Contingency 150,000 - 260,000 410,000 Total Expenditures 47,495,166 8,184,967 698,412 56,378,545 Excess (Deficit) Revenues Over Expenditures Fund Balance - Beginning Restricted Reserve - GASB 45 Fund Balance - Ending 100 (2,278,417) (653,689) (256,412) (3,188,518) 13,444,659 1,691,157 549,649 15,685,465 (2,369,303) (2,369,303) $ 8,796,939 $ 1,037,468 $ 293,237 $ 10,127,644 CITY OF BAYTOWN GOVERNMENTAL FUND EXPENDITURE DETAIL FOR FISCAL YEAR 2006 General Debt Service Hotel/Motel Combined Acct.# Account Description Fund Fund Fund Total 7100 Personnel Services 71002 Regular Wages $ 21,716,531 $ - $ $ 21,716,531 71003 Part Time Wages 571,883 - 571,883 71009 Overtime 1,019,208 - 49,827 1,069,035 71010 Election Worker 14,663 - - 14,663 71011 Extra Help/Temporary 58,941 - 58,941 71021 Health & Dental 3,261,498 - - 3,261,498 71022 TMRS 3,461,109 - 7,538 3,468,647 71023 FICA 1,735,630 - 3,812 1,739,442 71028 Workers Compensation 716,727 - 2,238 718,965 71041 Allowances 214,192 - - 214,192 71051 Compensation Adjustment 973,692 - - 973,692 71052 Salary Savings (225,000) - - (225,000) 71081 Retired Employee Benefits 947,793 - - 947,793 Total Personnel Services 34,466,867 - 63,415 34,530,282 7200 Supplies 72001 Office 160,752 - - 160,752 72002 Postage 81,772 - 900 82,672 72004 Printing 40,704 - 1,675 42,379 72005 Animal Feed 8,213 - - 8,213 72006 Clothing Allowance 25,200 - - 25,200 72007 Wearing Apparel 168,751 - - 168,751 72008 Film,Developing & Battery 2,047 - - 2,047 72016 Motor Vehicle 505,964 - - 505,964 72021 Minor Tools 65,236 - - 65,236 72026 Cleaning & Janitorial 51,648 - - 51,648 72031 Chemical 101,664 - - 101,664 72032 Medical 73,360 - - 73,360 72036 Identification 21,382 - - 21,382 72041 Educational 164,893 - 15,510 180,403 72045 Computer Software Supply 1,909 - - 1,909 72046 Botanical 5,582 - - 5,582 72056 Street Marking 50,000 - - 50,000 72061 Meeting Supplies 11,400 - - 11,400 Total Supplies 1,540,477 - 18,085 1,558,562 7300 Maintenance 73001 Land 38,360 - - 38,360 73011 Buildings 172,336 - 2,700 175,036 73012 Docks & Piers 2,350 - - 2,350 73013 Recreation Equipment 11,015 - - 11,015 73021 Filtration Plants 7,500 - - 7,500 73025 Streets Sidewalks & Curbs 143,512 - - 143,512 73026 Storm Drains 61,800 - - 61,800 73027 Heating & Cooling System 80,972 - 3,200 84,172 101 CITY OF BAYTOWN GOVERNMENTAL FUND EXPENDITURE DETAIL FOR FISCAL YEAR 2006 General Debt Service Hotel/Motel Combined Acct.# Account Description Fund Fund Fund Total 73028 Electrical Maintenance 32,850 - - 32,850 73041 Furniture & Fixtures 38,061 - - 38,061 73042 Machinery & Equipment 505,944 - - 505,944 73043 Motor Vehicles 604,034 - - 604,034 73044 Street Signs 36,500 - - 36,500 73045 Radio & Testing Equipment 32,600 - - 32,600 73046 Books 49,022 - - 49,022 73048 Signal Systems 43,000 - - 43,000 73049 Barricades 10,400 - - 10,400 73053 Vehicle Repair- Collision 9,000 - - 9,000 73055 Maintenance On Computers 144,312 - - 144,312 Total Maintenance 2,023,568 - 5,900 2,029,468 7400 Services 74001 Communication 370,184 - - 370,184 74002 Electric Service 855,364 - 13,820 869,184 74003 Street Lighting 960,910 - - 960,910 74005 Natural Gas 109,995 - 2,300 112,295 74007 Twc Claims Paid 55,000 - - 55,000 74011 Hire Of Equipment 82,480 - 82,480 74012 Insurance 8,238 - - 8,238 74021 Special Services 861,232 20,000 132,528 1,013,760 74022 Audits 32,871 - - 32,871 74023 Industrial Appraisal 33,550 - - 33,550 74026 Janitorial Services 59,618 - - 59,618 74029 Service Awards 31,700 - - 31,700 74031 Wrecker Service 2,500 - - 2,500 74036 Advertising 60,386 - 138,314 198,700 74041 Travel & Reimbursables 164,660 - - 164,660 74042 Education & Training 175,558 - - 175,558 74045 In -State investigative Travel 5,076 - - 5,076 74047 Support Of Prisoners 55,500 - - 55,500 74051 Rents 484,481 - 5,400 489,881 74056 Vacant Lot Cleaning 68,200 - - 68,200 74058 Landfill Fees 57,449 - - 57,449 74061 Demolition Of Structures 15,000 - - 15,000 74071 Association Dues 67,476 - - 67,476 74082 Confidential 15,600 - - 15,600 74087 Miscellaneous - - 7,000 7,000 74088 Library - Halan 76,256 - - 76,256 74089 Library - Periodicals 34,987 - - 34,987 74123 Instructor Fees 11,000 - - 11,000 74210 General Liability Ins 39,580 - - 39,580 74220 Errors & Omissions 55,820 - - 55,820 74230 Law Enforcement Liability 44,745 - - 44,745 102 CITY OF BAYTOWN GOVERNMENTAL FUND EXPENDITURE DETAIL FOR FISCAL YEAR 2006 General Debt Service Hotel/Motel Combined Acct.# Account Description Fund Fund Fund Total 74240 Auto Liability 79,473 - 79,473 74241 Auto Collision 29,394 - - 29,394 74242 Auto Catastrophic 2,756 - - 2,756 74271 Mobile Equipment 6,597 - - 6,597 74272 Real & Personal Property 67,306 - - 67,306 74277 Flood Insurance 3,463 - - 3,463 74280 Bonds 4,405 - - 4,405 74295 Deductibles 100,000 - - 100,000 Total Services 5,188,810 20,000 299,362 5,508,172 7500 Sundry Charges 75001 Contributions 1,500 - 650 2,150 75051 Court Cost 17,845 - - 17,845 75061 Medical - Preemployment 32,535 - - 32,535 75062 Medical - Promotions 4,500 - - 4,500 75064 Medical Services 65,525 - - 65,525 77104 CDBG Public Services 10,000 - - 10,000 77106 Little League Light Contract 15,000 - - 15,000 Total Sundry & Other 146,905 - 650 147,555 Total Operating 8000 Capital Only 80001 Furniture & Equip <$5000 81011 Signs 82011 Building & Improvements 83025 Streets Sidewalks & Curbs 83026 Storm Drains 83027 Heating & Cooling System 83031 Fences 84041 Furniture & Fixtures 84042 Machinery & Equipment 84043 Motor Vehicles 84046 Books 84048 Signal Systems 84061 Other Equipment 85001 Construction 86011 Capital Lease Purchases Total Capital Only 8900 Principal & Interest 89001 Bond Principal 89011 Interest On Bonds 89021 Fiscal Agent Fees 223,980 Total Principal & Interest 43,366,627 20,000 387,412 43,774,039 26,425 - - 26,425 5,000 - - 5,000 44,250 - - 44,250 90,000 - - 90,000 223,980 - - 223,980 17,000 - - 17,000 14,700 - - 14,700 12,775 - - 12,775 206,453 - 10,000 216,453 510,000 - - 510,000 108,456 - - 108,456 100,000 - - 100,000 55,467 - - 55,467 8,000 - 41,000 49,000 471,313 - - 471,313 1,925,764 - 51,000 1,976,764 - 4,995,000 - 4,995,000 - 3,159,967 - 3,159,967 - 10,000 - 10,000 - 8,164,967 - 8,164,967 103 CITY OF BAYTOWN GOVERNMENTAL FUND EXPENDITURE DETAIL FOR FISCAL YEAR 2006 General Debt Service Hotel/Motel Combined Acct.# Account Description Fund Fund Fund Total 9000 Other Financing Uses 91201 To Municipal Ct Security 91210 To Emergency Mgt - Trust 91226 To Miscellaneous Police 91228 To Police Academy 91291 To Emergency Management 91298 To Wetland Research Ctr 91351 To Capital Improvement Prg 91401 ToGOIS 91450 To Sick Leave - General 91520 To Water And Sewer Fund 91540 To Bayland Island 91550 To Garage Fund 91552 To Warehouse Operations Total Other Financing Uses 30,322 - - 30,322 25,000 - - 25,000 4,221 - - 4,221 20,956 - - 20,956 207,752 - - 207,752 40,000 - - 40,000 350,000 - - 350,000 446,252 - - 446,252 670,000 - - 670,000 29,545 - - 29,545 40,000 - - 40,000 48,449 - - 48,449 140,278 - - 140,278 2,052,775 - - 2,052,775 99001 Contingencies 40,000 - 150,000 190,000 99002 Unforeseen/New Initiatives 90,000 - 110,000 200,000 99003 Special Projects 20,000 - - 20,000 Total Contingencies 150,000 - 260,000 410,000 TOTAL EXPENDITURES $ 47,495,166 $ 8,184,967 $ 698,412 $ 56,378,545 Ip'! CITY OF BAYTOWN GENERAL FUND 101 BUDGET SUMMARY BY FUND Actual Budget Estimated Adopted 2003 -04 2004 -05 2004-05 2005-06 Revenues 736,011 658,248 689,876 812,487 Taxes - Property $ 9,015,165 $ 9,272,358 $ 9,463,123 $ 9,599,032 Taxes - Sales & Franchise 10,380,761 9,784,800 10,586,772 10,839,900 Industrial District Taxes 16,398,899 16,698,165 16,872,193 17,022,360 Total Taxes 35,794,825 35,755,323 36,922,088 37,461,292 Licenses & Permits 736,011 658,248 689,876 812,487 intergovernmental 149,893 149,884 162,284 277,554 Charges for Services 1,705,934 1,651,200 1,711,487 1,275,200 Fines & Forfeitures 1,787,564 1,850,700 1,852,126 2,076,500 Miscellaneous 547,753 570,300 1,010,479 729,150 Transfers In 1,507,895 1 557,735 1,559,735 2,584,566 Total Revenues 42,229,875 42 193,390 43,908,075 45,216,749 Recurring Expenditures by Type Personnel Services 28,690,687 31,653,830 30,697,170 34,466,867 Supplies Maintenance Services Sundry Miscellaneous Operating Transfers Out Total Operating Non - Recurring Expenditures Capital Outlay Transfers Out - CIPF Contingency 1,174,667 1,334,450 1,353,794 1,540,477 1,770,773 1,826,160 1,810,995 2,023,568 3,915,463 4,945,541 4,653,121 5,188,810 100,219 114,390 107,732 121,905 9,968 25,000 11,650 25,000 2,727,760 3 040 078 3,018,003 1,702,775 _ 38,389,537 42,939,449 41,652,465 45,069,402 1,648,670 1,932,393 1,250,000 220,000 57,704 168,000 1,926,750 1,925,764 1,220,000 350,000 285,000 150,000 Total Expenditures 41,345,911 45,259,842 45,084,215 47,495,166 Excess (Deficit) Revenues Over Expenditures Fund Balance - Beginning 883,964 (3,066,452) (1,176,140) (2,278,417) 13,736,835 12,570,001 14,620,799 13,444,659 Restricted Reserve - GASB 45 (2,369,303) Fund Balance - Ending $ 14,6209799 $ 9,503,549 S 13,444,659 $ 8,796,939 No. of Working Capital Days 129 77 109 68 Adopted Budget 2005 -06 by Type Capital & Transfers 5% Miscellaneous 1% Personnel Services Services 76% 11% Maintenance D 4 /o Supplies 3% 105 CITY OF BAYTOWN ASSESSED VALUATION, ESTIMATED AD VALOREM COLLECTIONS & AD VALOREM TAX RATE DISTRIBUTION Fiscal Year 2004 -05 Taxable Assessed Value at 05/31/2005 Estimated Growth: Subtract TIRZ increment Estimated Growth Assessed Valuation for Fiscal Year 2005 -06 (estimated) Tax Rate per $100 Valuation Estimated Tax Levy ** Estimated Collections TOTAL FUNDS AVAILABLE Estimates $ 2,077,364,360 (178,570) 1.5% 31,160,465 2,108,346,255 0.73703 15,539,144 95.0% $ 14,762,187 TAX RATE PER $100 Adopted Actual Actual Adopted Allocation Rate Rate Rate of Rate Adopted Proposed Distribution 2003 -04 2004 -05 2005 -06 2005 -06 2005 -06 Operations and Maintenance 0.45700 0.45700 0.45700 62.01% $ 9,154,032 Interest and Sinking 0.28003 0.28003 0.28003 37.99% 5,608,155 Totals 0.73703 0.73703 0.73703 100% $ 14,762,187 ** Each year, the estimated tax levy may be different than the actual tax levy approved and adopted by the City Council. This difference is primarily due to delays in receiving the certified roll from the Hams County Appraisal District. Certified rolls are required to be submitted to the City by July 25th or as soon thereafter as practicable. The City traditionally receives the certified rolls in mid August. This delay hinders the City's ability to finalize budget estimates for ad valorem taxes in a timely manner. 106 CITY OF BAYTOWN GENERAL DEBT SERVICE FUND 401 BUDGET SUMMARY BY FUND BEGINNING BALANCE Add: Current Ad Valorem Taxes Delinquent Ad Valorem Taxes Penalty and Interest Interest m Investments Transfer In from W &S Transfer In from General Fund Transfer In from CCPD LT Liab Transfer In from Hotel/Motel Transfer In from CIPF Actual Budget Estimated Adopted 2003 -04 2004 -05 2004 -05 2005 -06 $ 3,022,443 $ 2,689,676 $ 2,273,295 $ 1,691,157 5,271,301 5,407,407 5,525,744 5,608,155 143,755 108,169 140,000 140,000 107,170 60,742 73,000 73,000 53,207 40,000 30,000 35,000 164,468 481,738 468,745 479,501 1,358,481 1,45 8,481 1,458,481 446,252 751,183 748,395 748,395 749,370 318,633 - - - 1,105,000 1,135,000 1,135,000 Total Revenues 9,273,198 9,439,932 9,579,365 7,531,278 FUNDS AVAILABLE FOR DEBT SERVICE Deduct: Principal Payments Interest Payments Bond Defeasance Paying Agent Fees Arbitrage Calculation 12,295,641 12,129,608 11,852,660 9,222,435 4,860,000 5,068,000 5,012,950 4,995,000 3,170,947 3,313,807 2,858,893 3,159,967 1,970,000 2,270,000 2,270,000 - 7,764 14,000 5,000 10,000 13,635 21,500 14,660 20,000 Total Deductions 10,022,346 10,687,307 10,161,503 8,184,967 ENDING BALANCE $ 2,273,295 $ 1,442,301 $ 1,691,157 $ 1,037,468 Tag Rate Allocation Between Operating & Debt 37.99 0 62.01% ■ Operations and Maintenance ■ Interest and Sinking CITY OF BAYTOWN HOTELIMOTEL FUND 232 BUDGET SUMMARY BY FUND Actual Budget Estimated Adopted 2003 -04 2004 -05 2004 -05 2005 -06 Revenues 20,353 62,398 60,814 63,415 Hotel/Motel Occupancy Tax $ 424,204 $ 441,284 $ 419,611 $ 420,000 Participation Fees 4,314 6,200 7,000 7,000 Interest Income 14,719 15,000 15,330 15,000 Sale of Merchandise 72 - - - Total Revenues 443,309 462,484 441,941 442,000 Expenditures Personnel Services 20,353 62,398 60,814 63,415 Supplies 8,938 18,085 17,435 18,085 Maintenance 9,301 8,900 8,220 5,900 Services 120,668 225,732 216,865 299,362 Sundry - 650 650 650 Total Operating 159,260 315,765 303,984 387,412 Capital Outlay Transfers Out - Debt Contingency/Unforeseen/New Initiatives Total Expenditures Excess (Deficit) Revenues Over Expenditures Fund Balance - Beginning Fund Balance - Ending No. of Worldng Capital Days K 148,472 48,000 58,026 51,000 318,633 - - - 2 (183,056) (121,164) (132,952) (256,412) 865,657 539,005 682,601 549,649 $ 682,601 $ 417,841 $ 549,649 $ 293,237 398 261 349 153 Hotel Motel Tax Fund Expenditure by Function Historical 6.43% Promotional /� Bay Communities 82.36% � 5.10% Arts 6.11% CITY OF BAYTOWN SUMMARY OF PROPRIETARY FUND TYPES COMPARATIVE SCHEDULE OF BUDGETS FOR 2005 -06 Storm Warehouse Water & Sanitation Water Garage Operations Combined Sewer Fund Fund Utility Fund Fund Fund 2005.06 Revenues Taxes $ - $ - $ - $ - $ - $ - Intergovernmental 849,289 - - - - 849,289 Charges for Services 21,439,219 2,853,959 444,960 1,588,727 216,123 26,542,988 Fines & Forfeitures 285,000 - - - - 285,000 Miscellaneous 105,000 40,148 1,000 - 146,148 Operating Transfers -in 561,104 - - 48,449 - 609,553 Total Revenues 23,239,612 2,894,107 445,960 1,637,176 216,123 28,432,978 Expenditures by Classification Personnel Services 5,273,937 499,666 124,899 - 189,166 6,087,668 Supplies 5,540,671 43,910 17,938 465,379 18,125 6,086,023 Maintenance 866,361 99,500 - 979,170 5,500 1,950,531 Services 1,979,414 2,317,559 23,440 8,700 3,860 4,332,973 Sundry 85,877 35,000 - 68,082 2,050 191,009 Total Operating 13,746,260 2,995,635 166,277 1,521,331 218,701 18,648,204 Capital Outlay 605,537 49,186 - 51,000 18,000 723,723 Debt Requirements 6,716,039 - - - - 6,716,039 Transfers Out 2,111,775 155,200 276,734 64,845 - 2,608,554 Contingency 50,000 27,000 50,000 - - 127,000 Total Expenditures 23,229,611 3,227,021 493,011 1,637,176 236,701 28,823,520 Excess (Deficit) Revenues Over Expenditures Working Capital - Beginning 10,001 (332,914) (47,051) (20,578) (390,542) 5,296,327 1,102,796 77,811 111,718 24,979 6,613,631 Restricted Reserve - GASB 45 (944,062) (944,062) Working Capital - Ending $ 4,362,266 $ 769,882 $ 30,760 $ 111,718 $ 4,401 $ 5,279,027 109 CITY OF BAYTOWN PROPRIETARY FUND EXPENDITURE DETAIL FOR FISCAL YEAR 2006 Water Storm Warehouse & Sewer Sanitation Water Garage Operations Combined Acct# Account Description Fund Fund Fund Fund Fund Total 7100 Personnel Services 71002 Regular Wages $ 3,254,002 $ 279,727 $ 82,476 $ 316,134 $ 117,954 $ 4,050,293 71003 Part Time Wages 10,500 - - - - 10,500 71009 Overtime 323,152 47,583 5,000 1,575 377,310 71011 Extra Help/Temporary 33,750 - - - - 33,750 71021 Health & Dental 623,901 48,056 13,405 38,500 32,365 756,227 71022 TMRS 543,111 49,522 13,451 49,396 18,081 673,561 71023 FICA 266,557 24,360 6,562 24,428 8,477 330,384 71028 Workers Compensation 125,346 26,793 1,120 13,181 8,530 174,970 71041 Allowances 13,080 7,200 5,400 - 25,680 71051 Compensation Adjustment 134,538 23,625 685 13,340 2,184 174,372 71052 Salary Savings (54,000) - - - - (54,000) Total Personnel Services 5,273,937 499,666 124,899 465,379 189,166 6,553,047 7200 Supplies 72001 Office 12,658 - 1,250 1,800 900 16,608 72002 Postage 76,435 2,000 - - 78,435 72004 Printing 11,500 - 4,000 - - 15,500 72007 Wearing Apparel 37,257 4,770 688 4,000 1,500 48,215 72015 Meter Purchase for Resale - - - 10,000 10,000 72016 Motor Vehicle 120,898 37,990 - 2,970 3,900 165,758 72017 Parts Purchased For Resale - - - 250,000 - 250,000 72018 Fuel Purchased For Resale - 710,000 710,000 72019 Supplies Purchased For Resale - - - 7,000 - 7,000 72021 Minor Tools 25,285 900 1,000 2,500 1,750 31,435 72026 Cleaning & Janitorial 2,370 - - 700 - 3,070 72031 Chemical 275,550 250 - - 275,800 72032 Medical 300 - - 200 75 575 72041 Educational - - 5,000 - - 5,000 72045 Computer Software Supply - - 4,000 4,000 72052 Treated Water 4,978,418 - - - - 4,978,418 Total Supplies 5,540,671 43,910 17,938 979,170 18,125 6,599,814 7300 Maintenance 73001 Land 8,800 500 - - - 9,300 73011 Buildings 6,900 - - 2,000 3,500 12,400 73022 Sanitary Sewers 36,000 - - - - 36,000 73023 Water Distribution System 83,000 - - - - 83,000 73024 Reservoirs & Wells 5,000 - - - - 5,000 73025 Streets Sidewalks & Curbs 11,400 - - - - 11,400 73027 Heating & Cooling System 7,500 - - 500 - 8,000 73042 Machinery & Equipment 305,500 - - 4,000 - 309,500 73043 Motor Vehicles 256,915 99,000 - 2,200 2,000 360,115 73047 Meters & Settings 136,676 - - - - 136,676 73055 Maintenance on Computers 8,670 - - - - 8,670 Total Maintenance 866,361 99,500 - 8,700 5500 980.061 110 CITY OF BAYTOWN PROPRIETARY FUND EXPENDITURE DETAIL FOR FISCAL YEAR 2006 Water Storm 74001 Warehouse & Sewer Sanitation Water Garage Operations Combined Acct# Account Description Fund Fund Fund Fund Fund Total 7400 Services 74001 Communication 74002 Electric Service 74005 Natural Gas 74011 Hire Of Equipment 74020 Outside Contracts 74021 Special Services 74022 Audits 74026 Janitorial Services 74034 Household Garbage Contract 74036 Advertising 74040 Recycling Services 74041 Travel & Reimbursables 74042 Education & Training 74050 Disposal Services 74051 Rents 74071 Association Dues 74210 General Liability Insurance 74220 Errors & Omissions 74240 Auto Liability 74241 Auto Collision 74242 Auto Catastrophic 74271 Mobile Equipment 74272 Real & Personal Property 74277 Flood Insurance 74280 Bonds - Total Services 7500 Sundry Charges 75071 Term/AccrualPay 75088 Bad Debt - Cutoff Accounts 21,275 Total Sundry & Other Total Operating 8000 Capital Outlay 81002 Land Improvements 82011 Building and Improvements 83023 Water Distribution System 83029 Sewer Connections 83035 Meters & Connections 84042 Machinery & Equipment 84043 Motor Vehicles 86011 Capital Lease Purchases - Total Capital Outlay 151 - 1,440 530 2,121 1,344,796 - - - - 1,344,796 400 - - 131 - 400 12,568 - - - - 12,568 - - - 55,000 - 55,000 238,666 250,000 15,000 1,700 - 505,366 16,600 - - - - 16,600 2,589 - - - - 2,589 - 1,849,508 - - - 1,849,508 - 2,000 - - - 2,000 - 70,000 - - - 70,000 8,555 - 5,000 500 808 14,863 21,275 550 2,000 3,000 1,085 27,910 - 132,115 - - - 132,115 215,286 - - 215,286 2,560 186 - - - 2,746 16,067 2,808 - 1,045 131 20,051 22,660 3,961 - 1,474 184 28,279 21,027 3,558 - 3,019 - 27,604 8,016 1,356 - 1,117 - 10,489 729 120 - 105 - 954 2,396 1,397 - - - 3,793 25,464 - - 1,122 1,122 27,708 18,609 - - 18,609 1,000 - - - - 1,000 1,979,414 2,317,559 23,440 68,082 3,860 4,392,355 - - 2,050 2,050 85,877 35,000 - 120,877 85,877 35,000 2,050 122,927 13,746,260 2,995,635 166,277 1,521,331 218,701 18,648,204 - 49,186 74,500 - - - - 175,000 - - - - 6,000 - - - - 55,000 - - - - 85,000 - - 51,000 - 98,000 - - - 18,000 112.037 - - - 111 49,186 74,500 175,000 6,000 55,000 136,000 116,000 112,037 CITY OF BAYTOWN PROPRIETARY FUND EXPENDITURE DETAIL FOR FISCAL YEAR 2006 Water Storm Warehouse & Sewer Sanitation Water Garage Operations Combined Acct# Account Description Fund Fund Fund Fund Fund Total 9000 Other Financing Uses 91101 To General Fund 1,454,274 147,200 276,734 - 1,878,208 91401 To G O I S 479,501 - - - - 479,501 91501 To Accrued Leave -Solid Waste - 8,000 - - - 8,000 91510 To BAWA 68,000 - - - - 68,000 91521 To Accrued Leave -Water & Sewer 110,000 - - - - 1 10,000 91522 To W W I S 6,716,039 - - - - 6,716,039 91551 To Accrued Leave - Garage - - - 1,000 - 1,000 91552 To Warehouse Operations - - 63,845 - 63,845 Total Other Financing Uses 8,827,814 155,200 276,734 64,845 - 9,324,593 9900 Contingencies 99001 Contingencies 50,000 27,000 - - - 77,000 99002 Unforseen/New Initiatives 50,000 - 50,000 Total Contingencies 50,000 27,000 50,000 - - 127,000 TOTAL EXPENDITURES $ 23,229,611 $ 3,227,021 $ 493,011 $ 1,637,176 $ 236,701 $28,823,520 112 CITY OF BAYTOWN WATER & SEWER FUND 520 BUDGET SUMMARY BY FUND Actual Budget Estimated Adopted 2003 -04 2004 -05 2004 -05 2005 -06 Revenues 284,875 412,082 421,082 605,537 Intergovernmental $ 846,947 $ 876,733 $ 855,256 $ 849,289 Operating Revenues 18,503,591 19,786,667 20,073,966 21,439,219 Non - operating Revenues 461,677 389,000 284,960 285,000 Miscellaneous 93,796 78,300 101,600 105,000 Operating Transfers In 29,545 286,545 29,545 561,104 Total Revenues 19,935,556 21,417,245 21,345,327 23,239,612 Expenditures by Type: 284,875 412,082 421,082 605,537 Personnel Services 4,541,324 5,156,425 4,855,422 5,273,937 Supplies 5,296,220 5,380,037 5,442,350 5,540,671 Maintenance 854,348 797,104 907,286 866,361 Services 1,497,927 1,587,670 1,572,429 1,979,414 Sundry 82,115 85,877 85,877 85,877 Total Operating 12,271,934 13,007,113 12,863,364 13,746,260 Capital Outlay 284,875 412,082 421,082 605,537 Debt Requirements 5,367,751 6,224,391 5,252,427 6,716,039 Transfers Out 1,301,326 2,767,659 2,754,666 2,111,775 Contingency - 50,000 146,000 50,000 Total Expenditures 19,225,886 22,461,245 21,437,539 23,229,611 Excess (Deficit) Revenues Over Expenditures 709,670 (1,044,000) (92,212) 10,001 Working Capital - Beginning 4,678,869 5,958,489 5,388,539 5,296,327 Restricted Reserve - GASB 45 (944,062) Working Capital - Ending $ 5,388,539 $ 4,914,489 S 5296,327 $ 4,362,266 No. of Working Capital Days 102 80 90 69 Adopted Budget 2005 -06 by Expenditure Type Personnel Services 230 Operating 36% Transfers Out & Other 9% Capital Outlay 3% Debt Requirements 29% • Transfers In includes a transfer from MDD for the portion of the debt for the NEW W Treatment Plant. 113 CITY OF BAYTOWN SANITATION FUND 500 BUDGET SUMMARY BY FUND Actual Budget Estimated Adopted 2003 -04 2004 -05 2004 -05 2005 -06 Revenues 48,542 210,386 210,386 49,186 Solid Waste Franchise Fees $ 164,807 $ 100,000 $ 218,125 $ 155,200 Solid Waste Collections 2,854,827 2,761,793 2,785,801 2,813,659 Recycling Revenue 51,457 45,000 40,274 40,300 Interest in Investments 11,258 9,300 19,183 19,000 Miscellaneous 1,016 1,000 1,000 21,148 Total Revenues 3,083,365 2,917,093 3,064,383 2,894,107 Expenditures (6,434) (332,914) Working Capital - Beginning 755,142 Personnel Services 492,479 541,284 482,012 499,666 Supplies 38,216 44,600 47,389 43,910 Maintenance 132,836 145,500 145,500 99,500 services 1,837,334 1,893,266 1,998,330 2,317,559 Sundry 44,040 36,707 20,000 35,000 Total Operating _ 2,544,905 2,661,357 2,693,231 2,995,635 Capital Outlay 48,542 210,386 210,386 49,186 Transfers Out 135,830 155,200 155,200 155,200 Contingency - 27,500 12,000 27,000 Total Expenditures 2,729,277 3,054,443 3,070,817 3,227,021 Excess (Deficit) Revenues Over Expenditures 354,088 (137,350) (6,434) (332,914) Working Capital - Beginning 755,142 746,300 1,109,230 1,102,796 Working Capital - Ending $ 1,109,230 $ 608,950 $ 1,102,796 $ 769,882 No. of Working Capital Days 133 73 131 87 Expenditures by Program Solid Waste Operations Residential Recycling Total 114 Adopted Budget 2005 -06 Capital & Transfers VAA 7% Personnel Services Services 16% 73% _Operations 4% $ 2,549,615 $ 2,851,410 $ 2,867,047 $ 2,950,176 1 CITY OF BAYTOWN STORM WATER UTILITY FUND 505 BUDGET SUMMARY BY FUND Actual Budget Estimated Adopted 2003 -04 2004 -05 2004 -05 2005 -06 Revenues Storm Drainage Fee $ 180,362 $ 359,760 $ 324,982 $ 444,960 Interest on Investments 1,432 1,400 12 1,000 Total Revenues 181,794 361,160 324,994 445,960 Expenditures Personnel Services 72,770 117,610 90,564 124,899 Supplies 9,062 19,220 17,192 17,938 Services 54,646 27,971 10,512 23,440 Sundry 1,357 - - - Total Operating 137,835 164,801 118,268 166,277 Capital Outlay - 9,500 9,200 - Transfer to General Fund 98,602 133,980 133,980 276,734 Contingency - 50,000 - 50,000 Total Expenditures 236,437 358,281 261,448 493,011 Excess (Deficit) Revenues Over Expenditures (54,643) 2,879 63,546 (47,051) Working Capital - Beginning 68,908 21,474 14,265 77,811 Working Capital - Ending $ 14,265 $ 24,353 $ 77,811 $ 30,760 No. of Working Capital Days 22 25 109 23 Transfer to General Fund 57% Adopted Budget 2005 -06 by Expenditure Type Personnel Services 5% Operating 8% Capital Outlay & Contingency 10 °/a 115 CITY OF BAYTOWN GARAGE FUND 550 BUDGET SUMMARY BY FUND Actual Budget Estimated Adopted 2003 -04 2004 -05 200445 2005 -06 Revenues Departmental Billings - Fuel $ 487,458 $ 409,350 $ 650,000 $ 664,950 Departmental Billings - Repairs 782,765 760,520 750,000 822,777 State Fuel Tax Refund 7,614 6,500 5,067 - GCCISD - Fuel 83,607 75,000 104,208 100,000 Miscellaneous 2,390 400 3,444 1,000 Transfers From General Fund - 48,449 48,449 48,449 Total Revenues 1,363,834 1,300,219 1,561,168 1,637,176 Expenditures Personnel Services 420,656 441,693 438,576 465,379 Supplies 773,162 717,900 918,591 979,170 Maintenance 7,579 8,700 8,430 8,700 Services 51,320 67,081 65,348 68,082 Total Operating 1,252,717 1,235,374 1,430,945 1,521,331 Capital Outlay - - - 51,000 Transfers Out 72,689 64,845 64,845 64,845 Total Expenditures 1,325,406 1,300,219 1,495,790 1,637,176 Excess (Deficit) Revenues Over Expenditures 38,428 65,378 Working Capital - Beginning 7,912 13,813 46,340 111,718 Working Capital - Ending $ 46,340 $ 13,813 $ 111,718 $ 111,718 Adopted Budget 2005 -06 Capital & Transfers 7% Operations Personnel Services 61% 21% 116 CITY OF BAYTOWN WAREHOUSE OPERATIONS FUND 552 BUDGET SUMMARY BY FUND Actual Budget Estimated Adopted 2003 -04 2004 -05 2004 -05 2005 -06 Revenues 187,637 174,970 189,166 14,323 Departmental Billings - MSC $ 131,174 $ 140,278 $ 140,278 $ 140,278 Departmental Billings - Garage 63,845 63,845 63,845 63,845 Water Meter Sales 17,220 12,000 22,110 12,000 Miscellaneous 385 - 102 - Total Revenues 212,624 216,123 226,335 216,123 Expenditures Personnel Services Supplies Maintenance Services Sundry Total Operating Capital Outlay 174,004 187,637 174,970 189,166 14,323 17,225 17,144 18,125 5,676 5,500 4,519 5,500 2,059 3,711 3,016 3,860 458 2,050 2,050 2,050 18,000 Total Expenditures 196,520 216,123 201,699 236,701 Excess (Deficit) Revenues Over Expenditures 16,104 24,636 (20,578) Worldng Capital - Beginning (15,761) 8,103 343 24,979 Woriring Capital - Ending $ 343 $ 8,103 $ 24,979 $ 4,401 Adopted Budget 2005 -06 -Operations 14% Personnel Services 86% 41 117 CITY OF BAYTOWN ORGANIZATION CHART GENERAL FUND I Fire Deputy City Manager Engineering Planning and Development Services Parks &Recreation Traffic Control Citizens City Council TIRZ#1 BAW.4 Redev.Aulh. AID II City Manager t,egal City Clcrk 8 Municipal Court Public Works Administration Streets & Drainage Public Safety Communications Assistant City Police )I:mager Finance human Resources Information Technology Librory Services (ITS) Public Ilealth Emergency Managment Services BAI'TOWN 119 CITY OF BAYTOWN GENERAL FUND 101 BUDGET SUMMARY BY FUND Actual Budget Estimated Adopted 2003 -04 2004 -05 2004-05 2005 -06 Revenues Taxes - Property $ 9,015,165 $ 9,272,358 $ 9,463,123 $ 9,599,032 Taxes - Sales & Franchise 10,380,761 9,784,800 10,586,772 10,839,900 Industrial District Taxes 16,398,899 16,698,165 16,872,193 17,022,360 Total Taxes 35,794,825 35,755,323 36,922,088 37,461,292 Licenses & Permits 736,011 658,248 689,876 812,487 Intergovernmental 149,893 149,884 162,284 277,554 Charges for Services 1,705,934 1,651,200 1,711,487 1,275,200 Fines & Forfeitures 1,787,564 1,850,700 1,852,126 2,076,500 Miscellaneous 547,753 570,300 1,010,479 729,150 Transfers In 1,507,895 1,557,735 1,559,735 2,584,566 Total Revenues 42,229,875 42,193,390 43,908,075 45,216,749 Recurring Expenditures by Type Personnel Services 28,690,687 31,653,830 30,697,170 34,466,867 Supplies Maintenance Services Sundry Miscellaneous Operating Transfers Out Total Operating Non - Recurring Expenditures Capital Outlay Transfers Out - CIPF Contingency 1,174,667 1,334,450 1,353,794 1,540,477 1,770,773 1,826,160 1,810,995 2,023,568 3,915,463 4,945,541 4,653,121 5,188,810 100,219 114,390 107,732 121,905 9,968 25,000 11,650 25,000 2,727,760 3,040,078 3,018,003 1,702,775 38,389,537 42,939,449 41,652,465 45,069,402 1,648,670 1,932,393 1,250,000 220,000 57,704 168,000 1,926,750 1,925,764 1,220,000 350,000 285,000 150,000 Total Expenditures 41,345,911 45,259,842 45,084,215 47,495,166 Excess (Deficit) Revenues Over Expenditures 883,964 (3,066,452) (1,176,140) (2,278,417) Fund Balance - Beginning 13,736,835 12,570,001 14,620,799 13,444,659 Restricted Reserve - GASB 45 (2,369,303) Fund Balance - Ending $ 14,620,799 $ 9,503,549 $ 13,444,659 $ 8,796,939 No. of Working Ca ital Days 129 77 109 68 Adopted Budget 2005 -06 by Type Capital & Transfers 5% Miscellaneous 1% Services Personnel Services 11% 76% Maintenance 0 4/0 Supplies 3% 120 CITY OF BAYTOWN GENERAL FUND 101 BUDGET SUMMARY BY FUND Actual Budget Estimated Adopted 2003 -04 2004 -05 2004 -05 2(N)5 -06 Revenues 736,011 658,248 689,876 812,487 Taxes - Property $ 9,015,165 S 9,272,358 $ 9,463,123 $ 9,599,032 Taxes - Sales & Franchise 10,380,761 9,784,800 10,586,772 10,839,900 Industrial District Taxes 16,398,899 16,698,165 16,872,193 17,022,360 Total Taxes 35,794,825 35,755,323 36,922,088 37,461,292 Licenses & Permits 736,011 658,248 689,876 812,487 Intergovernmental 149,893 149,884 162,284 277,554 Charges for Services 1,705,934 1,651,200 1,711,487 1,275,200 Fines & Forfeitures 1,787,564 1,850,700 1,852,126 2,076,500 Miscellaneous 547,753 570,300 1,010,479 729,150 Transfers In 1,507,895 1,557,735 1,559,735 2,584,566 Total Revenues 42,229,875 42,193,390 43,908,075 45,216,749 Expenditures by Function General Government 8,199,507 9,990,096 9,732,572 10,806,758 Public Safety 19,630,904 21,343,380 20,886,404 23,385,201 Public Works 3,199,864 3,427,700 3,164,086 3,529,351 Health & Welfare 715,086 837,729 804,885 947,416 Culture & Leisure 4,098,068 4,617,891 4,476,637 4,903,400 Capital 1,648,670 1,932,393 1,926,750 1,925,764 Transfers Out 3,853,812 3,110,653 4,092,881 1,997,276 Total Expenditures 41,345,911 45,259,842 45,084,215 47,495,166 Excess (Deficit) Revenues Over Expenditures 883,964 (3,066,452) (1,176,140) (2,278,417) Fund Balance- Beginning 13,736,835 12,570,001 14,620,799 13,444,659 Restricted Reserve - GASB 45 (2,369,303) Fund Balance - Ending $ 14,620,799 $ 9,503,549 $ 13,444,659 $ 8,796,939 No. of Working Capital Days 129 77 109 68 Adopted Budget 2005-06 by Function' Public Safety 54% • Excludes Capital and Transfets Out tic Works 8% Health & Welfare 2% Culture & Leisure 11% ral Government 25% 121 CITY OF BAYTOWN GENERAL FUND REVENUE SUMMARY Actual Budget Estimated Adopted Revenue 2003 -04 2004 -05 2004 -05 2005 -06 Property Taxes Sales & Use Taxes Franchise Tax Industrial District Licenses & Permits Intergovernmental Charges For Services Fines & Forfeitures Miscellaneous Transfers TOTAL REVENUES ■� 122 $ 9,015,165 S 9,272,358 $ 7,231,797 6,634,100 3,148,964 3,150,700 16,398,899 16,698,165 736,011 658,248 149,893 149,884 1,705,934 1,651,200 1,787,564 1,850,700 547,753 570,300 1,507,895 1,557,735 $ 42229.875 $ 42.193.390 $ Adopted Budget 2005 -06 Revenues O F�chm Tax 8% 9,463,123 $ 9,599,032 7,399,373 7,431,800 3,187,399 3,408,100 16,872,193 17,022,360 689,876 812,487 162,284 277,554 1,711,487 1,275,200 1,852,126 2,076,500 1,010,479 729,150 1,559,735 2,584,566 43,908,075 $ 45,216,749 1170 al District B% CITY OF BAYTOWN GENERAL FUND REVENUE DETAIL Actual Budget Estimated Adopted Revenue 2003 -04 2004 -05 2004 -05 2005 -06 Property Taxes 41101 Current 41102 Prior Year 41103 Penalty & Interest Total Property Tax Sales & Use Taxes 41201 Sales 41202 Mixed Drink 41203 Bingo Total Sales & Use Tax Franchise Tax 41301 Electric 41302 Gas 41303 General Telephone 41304 Cable 41305 Cebridge Cable 41312 Solid Waste Franchise Fees Total Franchise Tax Industrial District TOTAL TAXES Licenses & Permits 42001 Building 42002 Plumbing 42003 Mech & Air Cond 42004 Housemoving 42005 Multi - Family Dwelling 42006 Electrical 42007 Demolition 42008 Mobile Homes 42009 Sign Operating 42021 Health 42031 Alcoholic Beverage 42032 Taxi Cab 42036 Waste Collection Permit 42041 Pipeline Fees 42091 Miscellaneous Total Licenses & Permits Intergovernmental 43043 TIRZ Payments 43113 Bright Star (GCCISD) 43115 Truancy Program 43208 State 43301 Harris County Total Intergovernmental $ 8,602,582 $ 8,826,358 $ 9,019,515 $ 9,154,032 236,584 280,000 286,337 286,000 175,999 166,000 157,271 159,000 9,015,165 9,272,358 9,463,123 9,599,032 7,130,464 6,539,000 7,294,491 7,327,000 80,179 76,100 82,344 82,300 21,154 19,000 22,538 22,500 7,231,797 6,634,100 7,399,373 7,431,800 2,105,025 2,121,000 2,075,520 2,076,000 306,466 306,000 334,660 351,000 370,250 374,700 363,816 367,400 359,306 349,000 405,688 406,000 7,917 - 7,715 7,700 - - - 200,000 3,148,964 3,150,700 3,187,399 3,408,100 16,398,899 16,698,165 16,872,193 17,022,360 35,794,825 35,755,323 36,922,088 37,461,292 314,748 289,000 348,405 330,985 56,202 52,000 50,445 47,923 42,365 37,500 39,698 37,713 700 600 545 400 8,704 11,148 8,896 20,442 107,500 100,000 74,831 71,100 1,165 1,300 1,050 1,200 5,850 4,200 3,675 3,875 78,574 22,500 38,545 78,574 71,835 70,300 75,304 100,475 14,623 14,700 17,926 17,900 890 - 1,317 1,000 940 900 760 1,370 22,500 44,100 19,030 19,030 9,415 10,000 9,449 80,500 736,011 658,248 689,876 812,487 - - - 82,000 89,280 87,360 99,760 133,920 36,164 36,164 36,164 36,164 13,470 1 3,470 13,470 13,470 10,979 12,890 12,890 12,000 149,893 149,884 162,284 277,554 123 CITY OF BAYTOWN GENERAL FUND REVENUE DETAIL Actual Budget Estimated Adopted Revenue 2003 -04 2004.05 2004.05 2005.06 Charges for Services 44110 Jail & Court Services 680,700 661,600 661,600 200,000 44112 Recovery of Damages 10,332 11,100 14,637 14,600 44113 Subdivision Filing Fee 10,828 8,700 10,311 10,300 44114 Vital Statistics 67,854 64,800 61,881 61,900 44115 Animal Control Fees 31,060 28,300 34,123 34,100 44116 Weed Mowing 29,735 30,700 28,383 28,400 44121 Ambulance 806,543 777,000 805,000 805,000 44141 Curbs & Drainage 13,776 10,800 7,053 7,100 Total Charges for Services 1,650,828 1,593,000 1,622,988 1,161,400 Cultural & Recreational 2,043 1,000 2,044 1,000 44201 Facility Rental 18,932 32,100 42,942 44,000 44202 Special Events Revenue 21,753 18,800 32,906 33,000 44204 Vending Machines 196 900 285 300 44205 Leisure Programs - - 10,866 11,500 44207 Athletics Fees 14,225 6,400 1,500 25,000 Total Cultural & Recreational 55,106 58,200 88,499 113,800 TOTAL SERVICES CHARGES 1,705,934 1,651,200 1,711,487 1,275,200 Fines & Forfeitures 45001 Municipal Court 1,635,524 1,700,000 1,677,850 1,900,000 45002 Library 48,908 46,000 49,300 49,000 45005 Motor Carrier Violations 103,132 104,700 124,976 127,500 Total Fines & Forfeitures 1,787,564 1,850,700 1,852,126 2,076,500 Miscellaneous - - 407,676 49001 Sale of City Property 42,328 60,000 60,000 60,000 49003 Interest on Investment 414,874 439,000 544,000 598,000 49004 Interest on Receivables 228 150 2,000 6,000 49007 Sale - Impounded Vehicles 815 650 2,925 650 49009 Rental of Land 2,043 1,000 2,044 1,000 49010 Phone Commissions 2,853 1,500 3,900 1,500 49028 Industrial District P/I 6,575 - 304,610 - 49091 Miscellaneous 78,037 68,000 93,000 68,000 Total Miscellaneous 547,753 570,300 1,010,479 729,150 TOTAL REVENUES 40,721,980 40,635,655 42,348,340 42,632,183 Transfers 61215 From MDD 150,000 150,000 150,000 150,000 61216 From TIRZ - - - 10,039 61231 From Odd Trust & Agency - - - 132,643 61240 From Organized Crime Task Force 78,252 62,634 62,634 - 61242 From OCU Transitional Fund - - 407,676 61505 From Storm Water Fund 98,602 133,980 133,980 276,734 61500 From Solid Waste Fund 147,200 147,200 147,200 147,200 61510 From BAWA - - 2,000 6,000 61520 From Water & Sewer Fund 1,033,841 1,063,921 1,063,921 1,454,274 Total Other Financing Sources 1,507,895 1,557,735 1,559,735 2,584,566 $ 42,229,875 $ 42,193,390 $ 43,908,075 $ 45,216,749 124 CITY OF BAYTOWN GENERAL FUND 101 BUDGET SUMMARY BY DEPARTMENT General Government 1010 General Administration 1030 Fiscal Operations 1060 Legal Services 1070 ITS 1080 Planning and Development Svcs. 1140 Human Resources 1170 City Clerk 1180 City Facilities 1190 General Overhead Total General Government Public Safety 2000 Police 2020 Fire 2030 Communications 2040 Emergency Medical Services Total Public Safety Public Works 3000 Public Works Administration 3010 Streets & Drainage 3020 Traffic Control 3030 Engineering Total Public Works Health & Welfare 4000 Health & Welfare Culture & Leisure 5000 Parks & Recreation 6000 Library Total Culture & Leisure Capital Transfers Out N Actual Budget Estimated Adopted 2003 -04 2004 -05 2004 -05 2005 -06 $ 235,930 $ 527,388 $ 422,450 $ 597,662 1,271,927 1,444, 820 1,320,747 1,485,411 448,023 486,084 453,932 485,910 1,179,494 1,330,653 1,263,362 1,515,143 903,417 1,239,874 1,242,209 1,066,921 688,900 771,714 765,847 827,298 1,201,421 1,388,394 1,352,178 1,488,647 528,832 536,015 684,024 483,436 1,741,563 2,265,154 2,227,823 2,856,330 8,199,507 9,990,096 9,732,572 10,806,758 10,916,017 11,983,121 11,706,578 13,098,089 6,237,922 6,683,535 6,557,216 7,444,169 1,072,654 1,184,574 1,128,087 1,216,697 1,404,311 1,492,150 1,494,523 1,626,246 19,630,904 21,343,380 20,886,404 23,385,201 463,290 364,715 359,347 382,191 1,711,175 1,794,247 1,654,569 1,830,486 448,646 583,810 516,911 607,533 576.753 684.928 633.259 709.141 715,086 837,729 804,885 947,416 2,226,545 2,554,647 2,476,079 2,771,683 1,871,523 2,063,244 2,000,558 2,131,717 4,098,068 4,617,891 4,476,637 4,903,400 1,648,670 1,932, 393 1,926,750 1,925,764 3,853,812 3,110,653 4,092,881 1,997,276 General Fund Total $ 41,345,911 $ 45,259,842 $ 45,084,215 $ 47A95,166_ 125 CITY OF BAYTOWN GENERAL FUND 101 BUDGET SUMMARY BY ACCOUNT Actual Budget Estimated Adopted Acct# Acct Description 2003 -04 2004 -05 2004 -05 2005 -06 71002 Regular Wages $ 18,942,908 $ 20,854,808 $ 20,118,345 $ 21,716,531 71003 Part Time Wages 477,103 620,199 577,385 571,883 71009 Overtime 1,157,512 1,028,434 1,142,347 1,019,208 71010 Election Worker 12,078 14,663 13,000 14,663 71011 Extra Help/Temporary 112,766 7,200 67,035 58,941 71021 Health & Dental 2,279,383 2,584,012 2,482,230 3,261,498 71022 TMRS 2,800,394 3,245,278 3,162,773 3,461,109 71023 FICA 1,533,814 1,680,873 1,604,377 1,735,630 71028 Workers Compensation 581,166 650,065 615,252 716,727 71041 Allowances 181,925 199,600 190,111 214,192 71051 Compensation Adjustment - - - 973,692 71052 Salary Savings - - - (225,000) 71081 Retired Employee Benefits 611,638 768,698 724,315 947,793 72041 Total Personnel Services 28,690,687 31,653,830 30,697,170 34,466,867 72001 Office 130,583 154,561 141,554 160,752 72002 Postage 65,965 83,503 72,084 81,772 72004 Printing 30,992 40,604 33,486 40,704 72005 Animal Feed 4,369 8,213 4,683 8,213 72006 Clothing Allowance 21,761 25,200 25,200 25,200 72007 Wearing Apparel 126,315 144,208 137,449 168,751 72008 Film Developing & Battery 239 1,847 1,304 2,047 72016 Motor Vehicle 363,442 373,108 455,862 505,964 72021 Minor Tools 55,601 64,435 57,188 65,236 72026 Cleaning & Janitorial 44,974 49,832 48,452 51,648 72031 Chemical 72,776 92,664 89,947 101,664 72032 Medical 64,070 68,275 69,931 73,360 72036 Identification 21,618 20,882 18,278 21,382 72041 Educational 121,003 136,640 129,421 164,893 72045 Computer Software Supply 6,595 7,584 6,729 1,909 72046 Botanical 3,208 5,544 7,090 5,582 72056 Street Marking 31,392 46,000 46,000 50,000 72061 Meeting Supplies 9,764 11,350 9,136 11,400 Total Supplies 1,174,667 1,334,450 1,353,794 1,540,477 73001 Land 22,930 37,564 30,365 38,360 73011 Buildings 181,693 163,432 197,742 172,336 73012 Docks & Piers 1,643 2,350 1,175 2,350 73013 Recreation Equipment 8,699 11,015 3,168 11,015 73021 Filtration Plants 1,079 7,500 5,450 7,500 73022 Sanitary Sewers 196 - - - 73025 Streets Sidewalks & Curbs 150,581 139,536 139,500 143,512 73026 Storm Drains 64,371 60,000 60,000 61,800 73027 Heating & Cooling System 55,137 80,338 86,061 80,972 73028 Electrical Maintenance 36,521 32,249 27,365 32,850 73039 Miscellaneous 6,814 - - - 73041 Furniture & Fixtures 40,114 36,851 31,902 38,061 73042 I2Vachinery & Equipment 381,080 430,755 413,474 505,944 CITY OF BAYTOWN GENERAL FUND 101 BUDGET SUMMARY BY ACCOUNT Actual Budget Estimated Adopted Acct# Acct Description 2003 -04 2004 -05 2004 -05 2005.06 73043 Motor Vehicles 664,422 579,330 578,559 604,034 73044 Street Signs 42,393 35,280 34,534 36,500 73045 Radio & Testing Equipment 11,805 18,200 22,360 32,600 73046 Books 37,535 47,620 43,142 49,022 73048 Signal Systems 42,278 43,040 43,000 43,000 73049 Barricades 6,082 10,400 10,328 10,400 73050 Damaged Signal Systems 5,850 - - - 73053 Vehicle Repair- Collision (42,824) 9,000 290 9,000 73055 Maintenance On Computers 89,532 81,700 82,580 144,312 73091 Maintenance Reimbursed (37,158) - - - Total Maintenance 1,770,773 1,826,160 1,810,995 2,023,568 74001 Communication 346,515 357,068 359,214 370,184 74002 Electric Service 570,323 690,662 622,081 855,364 74003 Street Lighting 587,638 579,834 607,235 960,910 74005 Natural Gas 79,127 91,115 99,793 109,995 74007 Twc Claims Paid 58,977 80,000 40,000 55,000 74011 Hire Of Equipment 52,332 85,100 81,829 82,480 74012 Insurance - 8,238 8,175 8,238 74021 Special Services 677,847 1,132,421 1,046,591 861,232 74022 Audits 41,115 26,791 26,973 32,871 74023 Industrial Appraisal 30,500 30,500 30,500 33,550 74026 Janitorial Services 49,542 58,174 53,901 59,618 74029 Service Awards 31,875 31,200 31,200 31,700 74031 Wrecker Service 2,940 2,500 555 2,500 74036 Advertising 49,545 55,386 51,278 60,386 74041 Travel & Reimbursables 96,611 145,869 130,946 164,660 74042 Education & Training 101,606 160,179 128,077 175,558 74045 In -State Investigaty Trvl 1,800 5,076 4,731 5,076 74047 Support Of Prisoners 28,236 65,500 39,849 55,500 74051 Rents 496,957 517,196 518,182 484,481 74056 Vacant Lot Cleaning 66,635 78,687 68,687 68,200 74058 Landfill Fees 48,982 57,449 56,512 57,449 74061 Demolition Of Structures 8,809 33,728 - 15,000 74071 Association Dues 38,348 58,150 60,958 67,476 74082 Confidential 2,328 15,600 9,157 15,600 74088 Library - Halan 65,075 67,637 67,637 76,256 74089 Library - Periodicals 33,027 34,987 34,987 34,987 74123 Instructor Fees - 1,000 5,400 11,000 74210 General Liability Ins 31,771 34,949 35,981 39,580 74220 Errors & Omissions 45,513 48,159 50,745 55,820 74230 Law Enforcement Liability 38,621 42,483 40,677 44,745 74240 Auto Liability 58,761 78,561 72,248 79,473 74241 Auto Collision 22,931 28,485 26,721 29,394 74242 Auto Catastrophic 2,506 2,756 2,506 2,756 74271 Mobile Equipment 6,027 6,630 5,997 6,597 74272 Real & Personal Property 55,118 60,860 61,187 67,306 74277 Flood Insurance - 3,206 3,206 127 3,463 CITY OF BAYTOWN GENERAL FUND 101 BUDGET SUMMARY BY ACCOUNT Actual Budget Estimated Adopted Acct# Acct Description 2003 -04 2004 -05 2004 -05 2005 -06 74280 Bonds 4,486 4,405 4,405 4,405 74295 Deductibles 83,039 165,000 165,000 100,000 Total Services 3,915,463 4,945,541 4,653,121 5,188,810 75001 Contributions 1,415 1,800 1,416 1,500 75051 Court Cost 8,780 17,845 11,758 17,845 75061 Medical - Preemployment 38,821 32,535 30,585 32,535 75062 Medical - Promotions 4,745 4,500 10,000 4,500 75064 Medical Services 46,458 57,710 53,973 65,525 77104 CDBG Public Services - 10,000 - 10,000 77106 Little League Light Contract 9,968 15,000 11,650 15,000 Total Sundry & Other 110,187 139,390 119,382 146,905 Total Operating 35,661,777 39,899,371 38,634,462 43,366,627 80001 Furniture & Equip <$5000 111,600 32,975 41,590 26,425 81002 Land Improvements - - - 15,000 81011 Signs - 5,000 36,000 5,000 82011 Building & Improvements 40,085 89,750 99,028 44,250 83025 Streets Sidewalks & Curbs 289,090 90,000 90,000 90,000 83026 Storm Drains 11,358 223,980 223,980 223,980 83027 Heating & Cooling System 7,985 27,000 32,452 17,000 83031 Fences - 9,800 9,800 14,700 84041 Furniture & Fixtures - 14,350 14,281 12,775 84042 Machinery & Equipment 139,485 397,735 396,673 206,453 84043 Motor Vehicles 421,033 426,663 465,769 510,000 84045 Radio & Testing Equipment 12,846 - - 16,945 84046 Books 86,162 85,545 85,545 108,456 84048 Signal Systems 11,600 125,000 30,000 100,000 84052 Heavy Equipment 20,291 - - - 84061 Other Equipment 19,697 33,667 33,667 55,467 85001 Construction - 13,000 13,000 8,000 86011 Capital Lease Purchases 477,438 357,928 354,965 471,313 Total Capital Only 1,648,670 1,932,393 1,926,750 1,925,764 91201 To Municipal Ct Security 32,051 30,322 30,322 30,322 91210 To Emergency Mgt - Trust 25,000 75,000 75,000 25,000 91226 To Miscellaneuos Police 3,424 3,971 8,646 4,221 91228 To Police Academy - - - 20,956 91233 To LLEBG Fund 9,397 3,695 40 - 91240 To Org Crime & Narc Task 79,077 111,437 106,114 - 91291 To Emergency Management 109,750 150,905 133,133 207,752 91298 To Wetland Research Ctr 40,000 40,000 40,000 40,000 91351 To Capital Improvemnt Prg 1,250,000 220,000 1,220,000 350,000 91401 To G O I S 1,358,481 1,458,481 1,458,481 446,252 91450 To Accrued Leave - General Fund 725,082 670,000 670,000 670,000 91520 To Water And Sewer Fund 29,545 29,545 29,545 29,545 91540 To Bayland Island 184,779 277,995 277,995 40,000 91550 121lo Garage Fund - 48,449 48,449 48,449 CITY OF BAYTOWN GENERAL FUND 101 BUDGET SUMMARY BY ACCOUNT Actual Budget Estimated Adopted Acct# Acct Description 2003 -04 2004 -05 2004 -05 2005 -06 91552 To Warehouse Operations 131,174 140,278 140,278 140,278 Total Other Financing Uses 3,977,760 3,260,078 4,238,003 2,052,775 99001 Contingencies 36,530 43,000 43,000 40,000 99002 Unforseen/New Initiatives 21,174 125,000 50,000 90,000 99003 Special Projects - - - 20,000 99004 2005 Hurricane Expenses - - 192,000 - Total Contingencies 57,704 168,000 285,000 150,000 TOTAL EXPENDITURES $ 41,345,911 $ 45,259,842 $ 45,084,215 $ 47,495,166 129 CITY OF BAYTOWN PROGRAM SUMMARY 1010 GENERAL ADMINISTRATION Program Description The General Administration Department consists of two main departments, the City Manager's office and the City Council. It also includes expenditures that are not directly associated with any other department within the General Fund. The City Manager is the chief executive and administrative officer of the City and is responsible for general administration of the City's affairs and serves as a liaison between the policy making and administrative branches of the City government. The City Manager provides City Council with the information needed to conduct the affairs of the City and coordinate the implementation of their decisions. This division oversees the operations of all city departments and reviews and updates management policies and regulations. jor Goals Ensure delivery of City services in an effective and efficient manner through responsible administration. Ensure that the response to citizen complaints and requests for action are performed in a timely manner. Assist in the development of neighborhood organizations and coordinate implementation of neighborhood improvement projects and activities. • Conduct City Council meetings in accordance with the provisions of the City Charter and Ordinances. • Continue to provide quality information the citizens receive from local government by working with educational, business and neighborhood groups to communicate city events, public hearings and city staff initiatives. • Coordinate Council activities, negotiate contracts and supervise the staff to provide efficient and effective municipal services to the City of Baytown. Major Objectives • To provide the Council with timely and meaningful information. • To maintain up-to-date policies and regulations. • To encourage an innovative approach to problem resolution. • To supervise and coordinate the staff and provide oversight to all departmental operations. • To maintain a long -range outlook and provide the Council with recommendations for the future. • To act as the City's ambassador in developing and maintaining relations with outside agencies. Actual Budget Estimated Projected Workload Measures 2003 -04 2004 -05 2004 -05 2005 -06 1. Number of Regular Council Meetings 23 23 23 23 2. Number of Council Agenda Items 595 645 689 700 3. Proclamations 30 30 65 65 130 CITY OF BAYTOWN SERVICE LEVEL BUDGET 1010 GENERAL ADMINISTRATION Actual Budget Estimated Adopted Acct# Acct Description 2003 -04 2004 -05 2004 -05 2005 -06 7100 Personnel Services 71002 Regular Wages 71009 Overtime 71021 Health & Dental Insurance 71022 TMRS 71023 FICA 71028 Workers Compensation 71041 Allowances 71051 Compensation Adjustment 19,157 Total Personnel Services 7200 Supplies 72001 Office 72002 Postage 72004 Printing 72007 Wearing Apparel 72041 Educational 200,459 Total Supplies 7300 Maintenance 73041 Furniture & Fixtures Total Maintenance 7400 Services 74001 Communication 74041 Travel & Reimbursables 74042 Education & Training 74071 Association Dues Total Services Total Operating 8000 Capital Outlay 80001 Furniture & Equip <$5000 Total Capital Outlay 9900 Contingencies/Other 99001 Contingencies Total Contingencies TOTAL DEPARTMENT $ 147,784 $ 350,987 $ 277,266 $ 373,634 7,661 5,022 4,314 8,226 7,213 15,353 10,966 20,308 22,166 54,478 43,145 60,080 10,018 28,242 19,157 30,178 517 441 1,060 1,834 5,100 15,300 11,050 15,300 - - - 23,437 200,459 469,823 366,958 532,997 5,386 4,800 5,075 6,000 86 400 200 400 - - - 200 - - - 500 98 200 100 1,200 5,570 5,400 5,375 8,300 508 500 500 500 508 500 500 500 3,360 3,200 1,803 2,300 8,332 18,400 14,700 18,600 4,999 10,500 7,000 8,300 11,769 19,565 26,114 26,165 28,460 51,665 49,617 55,865 234,997 527,388 422,450 597,662 ttt 5,000 933 933 $ 235,930 $ 532,388 $ 427,450 $ 602,662 131 CITY OF BAYTOWN PROGRAM SUMMARY 1030 FISCAL OPERATIONS Program Description The Fiscal Operations Department consists of Finance Administration, Accounting, Treasury, Budgeting, Cash Management, Purchasing and Utility Billing. This Department is responsible for administering the City's fiscal affairs in accordance with applicable local, state and federal guidelines. The Department manages the annual audit, annual budget and advises management on all aspects of financial planning and debt management for the City. The Department is responsible for collection and disbursement of all City funds and implementation of effective internal control systems for the City of Baytown. The Department also actively manages the City's investment portfolio in compliance with the Public Funds Investment Act (PFIA) and the adopted investment policy. Major Goals • To ensure that all financial transactions are reported timely and accurately and in compliance with General Accepted Accounting Principles along with appropriate internal controls. • Provide financial information to users in the form, frequency and timeliness needed for management decisions, managing the City's assets and planning for future financial growth. • Provide quality budget development and analysis services to foster financial accountability and responsible use of City funds. • To promote a better understanding of financial policies and procedures among internal and external customers. • Purchase quality goods and services in a timely and cost - effective manner. Improve purchasing practices within the user departments to control cost and increase efficiency of city operations. • Review and improve cash collection procedures throughout the City. Continue to structure the City's portfolio to meet the investment strategy and cash liquidity needs. Major Objectives • Continue to develop financial policies that will provide financial stability and continuity in a changing political and economic environment. • Achieve efficiencies in accounting and reporting activities through greater use of information technology. • Continue staff professional and technical growth. • Continue to obtain the G.F.O.A. Distinguished Budget Presentation Award and the Certificate of Achievement for Excellence in Financial Reporting. • Review and refinement of investment policy to stay in compliance with PFIA Services Provided • Financial Planning & Oversight of all financial applications: Municipal Court, Parks, EMS, Inspections, Utility Billing • Check writing: Payroll & Accounts Payable • All City Collections, Deposits, Investments, Cash management • Property Tax Assistance — Current & Delinquent • Utility Billing and Customer service • Budget Management and preparation • Financial Reporting & Internal Control • Fixed Assets Tracking • Grant Assistance and Reporting • Warehouse services: Supplies, Material and Fleet parts • Procurement Services: Purchase orders and annual contracts • General Financial support and assistance to City Manager and City Departments Performance Measures 1. Tax collections as a % of levy 95% Actual Budget Estimated Projected Workload Measures 2003 -04 2004 -05 2004 -05 2005.06 1. Investment portfolio (in millions) $86.7 $95.5 $105.5 $105.5 2. Annual A/P Checks 11,800 10,000 11,000 11,000 3. Annual Purchase Orders issued 6,162 4,500 5,096 5,200 4. Annual contracts 52 54 52 54 5. No. of Active Grants 31 21 28 24 Performance Measures 1. Tax collections as a % of levy 95% 95% 95% 95% 2. Annual estimated yield 1.89% 1.60% 2.80% 3.00% 3. Weighted avg. maturity of portfolio (days) 240 275 275 275 4. % of invoices paid in 30 days 99% 99% 99% 99% 5. GFOA Award for Budget & CAFR 2 2 2 2 132 CITY OF BAYTOWN SERVICE LEVEL BUDGET 1030 FISCAL OPERATIONS Actual Budget Estimated Adopted Acct# Acct Description 2003 -04 2004 -05 2004 -05 2005 -06 7100 Personnel Services 71002 Regular Wages 71009 Overtime 71011 Extra Help/Temporary 71021 Health & Dental Insurance 71022 TMRS 71023 FICA 71028 Workers Compensation 71041 Allowances 71051 Compensation Adjustment 55,302 Total Personnel Services 7200 Supplies 72001 Office 72002 Postage 72004 Printing 72041 Educational - Total Supplies 7300 Maintenance 73041 Furniture & Fixtures 1,031,107 Total Maintenance 7400 Services 74001 Communication 74021 Special Services 74022 Audits 74023 Industrial Appraisal 74041 Travel & Reimbursables 74042 Education & Training 74051 Rents 74071 Association Dues Total Services Total Operating 8000 Capital Outlay 80001 Furniture & Equip <$5000 Total Capital Outlay TOTAL DEPARTMENT $ 715,046 $ 816,214 $ 744,129 $ 816,523 5,700 13,194 10,037 11,109 11,626 7,200 15,705 7,200 68,803 88,464 65,429 81,787 102,522 125,621 114,650 129,272 55,302 64,019 55,430 64,506 2,424 3,629 2,871 3,999 21,914 25,224 22,856 26,916 - - - 38,836 983,337 1,143,565 1,031,107 1,180,148 12,953 14,930 12,938 14,930 5,584 6,645 6,548 6,645 2,737 4,750 3,820 4,100 1,689 1,475 1,948 1,550 22,963 27,800 25,254 27,225 600 600 600 600 600 600 150 150 100 150 172,944 179,370 175,458 182,179 41,115 26,791 26,973 32,871 30,500 30,500 30,500 33,550 9,825 16,236 15,601 15,609 4,759 9,015 8,833 7,095 2,215 4,212 - - 4,119 6,581 6,321 5,984 265,627 272,855 263,786 277,438 1,271,927 1,444, 820 1,320,747 1,485,411 1,634 4,800 4,800 1,634 4,800 4,800 $ 1,273,561 $ 1,449,620 $ 1,325,547 $ 1,485,411 133 CITY OF BAYTOWN PROGRAM SUMMARY 1060 LEGAL SERVICES Program Description The Legal Department is a service - oriented department providing counsel to the City Council, the Baytown Area Water Authority, and the Baytown Municipal Development District, as well as to their boards and commissions. The department also tenders legal advice to officers and employees of the City relating to their powers and duties in such capacities. Legal services provided by the department include drafting and negotiating contracts, securing preclearance for all municipal elections, prosecuting violations of the transportation, health and penal codes as well as the Code of Ordinances, and representing and coordinating the representation of the City in various civil matters ensuring that the rights and interests of the City are being appropriately protected and pursued. Major Goals • Provide dependable legal advice to the City Council, Baytown Area Water Authority (BAWA), and Baytown Municipal Development District (BMDD) and their boards and commissions as well as the officers and employees of the City. • Draft, review and negotiate legal instruments for City projects in order to achieve the desired project goals while ensuring that the City's interest are adequately protected. • Represent the City, BAWA and BMDD in all legal proceedings in an effective, zealous manner. • Prosecute all cases filed in Municipal Court. 134 • Remain current on all state and federal laws and regulations applicable to the City, BAWA and BMDD. • Serve on the negotiating team in the firefighter collective bargain process. Major Objectives • Legal counsel • Support all legal opinions, whether written or oral, with case or statutory authority, as appropriate. • Ensure that all requests for written opinions are honored in a timely manner. • Legal representation • Zealously represent the City, BAWA and BMDD and protect their prospective interests. • Ensure court- imposed deadlines are met. • Ensure that all witnesses are advised in a timely manner of trial settings. • Legal documentation Ensure all contracts accomplish the intended purposes while providing sufficient protections. Maintain the established database of claims and lawsuits filed. Maintain all written opinions issued by the department in an opinion book for future reference. CITY OF BAYTOWN SERVICE LEVEL BUDGET 1060 LEGAL SERVICES Actual Budget Estimated Adopted Acct# Acct Description 2003 -04 2004 -05 2004 -05 2005 -06 7100 Personnel Services 71002 Regular Wages 71009 Overtime 71021 Health & Dental Insurance 71022 TMRS 71023 FICA 71028 Workers Compensation 71041 Allowances 71051 Compensation Adjustment 5,491 Total Personnel Services 7200 Supplies 72001 Office 72002 Postage 72045 Computer Software Supply Total Supplies 7300 Maintenance 73041 Furniture & Fixtures 73046 Books Total Maintenance 7400 Services 74001 Communication 74041 Travel & Reimbursables 74042 Education & Training 74071 Association Dues Total Services 7500 Sundry Charges 75051 Court Cost Total Sundry & Other Total Operating 8000 Capital Outlay 80001 Furniture & equip <$5000 Total Capital Outlay TOTAL DEPARTMENT $ 312,073 $ 323,882 - 1,776 30,214 33,067 44,384 49,245 22,611 24,737 1,051 1,167 9,360 9,360 $ 306,758 $ 310,279 1,776 2,843 30,114 33,423 46,508 48,783 22,130 24,050 1,021 1,331 8,880 9,360 - 6,214 419,693 443,234 417,187 436,283 2,747 2,645 2,550 2,645 702 700 670 700 - 700 799 799 3,449 4,045 4,019 4,144 15,788 23,265 22,255 23,859 15,788 23,265 22,255 23,859 188 240 160 264 3,427 3,100 3,100 6,645 854 1,000 1,000 2,570 1,036 1,355 1,231 2,300 5,505 5,695 5,491 11,779 3,588 9,845 4,980 9,845 3,588 9,845 4,980 9,845 448,023 486,084 453,932 485,910 998 1,375 1,375 998 1,375 1,375 $ 449,021 $ 487,459 $ 453,932 $ 487,285 135 CITY OF BAYTOWN PROGRAM SUMMARY 1070 INFORMATION TECHNOLOGY SERVICES Program Description The Information Technology Systems (ITS) Department has the responsibility of effectively administering all computerized operations throughout the City. ITS oversees the computer operations and voice- over -ip (VoIP) telephone system for all City departments and assists those departments in providing quality services to the community through the utilization of effective computer systems. This includes providing statistical reporting to the various administrative offices. In addition, ITS is involved in conducting needs analysis, problem determination and system design. Major Goals • Provide hardware and software expertise to all city departments in order to maintain a highly productive workplace. Assist in acquisition and implementation of state -of -the -art hardware and equipment. • Improve the positive working relationship with end - users in the various city departments. • Evaluate and scrutinize new computer related hardware and software purchases. • Install, verify and configure new computer resources citywide with customized configurations required by the end -users to be productive while maintaining minimum standards established for personal computer configurations. • Continued expansion of the wireless and fiber network infrastructure. • Analyze new software, hardware and networking technology available to assist in projecting future enhancements. • Acquire and implement web -based E -Gov solutions. Major Objectives • Coordinate continued installation of the wireless and fiber optic network infrastructure. • Complete rollout of Microsoft XP and MS Office 2003 on end -user desktops. • Manage end -user computer software training. • Monitor procedures and policies for computer usage and data security on all systems. • Expand VOIP operations to remote sites that can be feasibly incorporated into the system. • Expand secure remote access capability for senior administration and users requiring remote access. • Coordinate and manage GPS data collection. • Manage the GIS layer development and database connections as budget permits. • Oversee design and implementation of XML interfaces on the Web pages. • Purchase and implement an E -Gov solution for Parks and Engineering Departments. Ilti' Actual Budget Estimated Projected Workload Measures 2003 -04 2004 -05 2004 -05 2005.06 1. Hardware Calls 460 485 490 515 2. Software Calls 215 220 280 250 3. Programming Changes 190 210 190 195 4. System Administration (split w/Exchange) 985 1,030 615 715 5. Information/Training 285 310 290 285 6. LAN/WAN/Network Calls 555 610 675 650 7. VOIP Related Calls (based on 2 months data) N/A 890 660 730 8. Web Design N/A N/A 540 780 9. Email/Intemet N/A N/A 430 450 10. Other (better tracking allows identification) 390 275 190 165 3,080 4,030 4,060 4,735 Performance Measures 1. Response Time - 2 Hrs 89% 96% 94% 98% 2. IBM Downtime <I% <I% <1% <1% 3. WANMtemetDowntime <1% <1% <1% <I% 4. PCs Parts & Repair - 3 Days 79% 92% 89% 96% 5. Tasks Deadlines 91% 94% 92% 94% 6. Windows Server Downtime <1% <1% <l% <1% Ilti' CITY OF BAYTOWN SERVICE LEVEL BUDGET 1070 INFORMATION TECHNOLOGY SERVICES Actual Budget Estimated Adopted Acct# Acct Description 2003 -04 2004 -05 2004 -05 2005 -06 7100 Personnel Services 36,254 - - 10,000 71002 Regular Wages $ 363,070 $ 475,362 $ 444,260 $ 513,792 71009 Overtime 23,881 24,654 28,454 24,654 71021 Health & Dental Insurance 41,110 48,420 45,832 64,586 71022 TMRS 56,391 77,908 75,559 85,722 71023 FICA 30,292 39,105 38,092 42,344 71028 Workers Compensation 1,941 5,020 3,820 4,711 71041 Allowances 21,450 30,000 27,750 33,600 71051 Compensation Adjustment - - - 14,305 Total Personnel Services 538,135 700,469 663,767 783,714 7200 Supplies 72001 Office 10,781 10,500 10,200 10,900 72002 Postage 150 200 110 190 72021 Minor Tools 2,362 1,500 1,500 1,400 Total Supplies 13,293 12,200 11,810 12,490 7300 Maintenance 73042 Machinery & Equipment 328,678 369,944 369,844 444,561 73055 Maintenance On Computers 89,532 81,700 81,300 144,312 Total Maintenance 418,210 451,644 451,144 588,873 7400 Services 74001 Communication 82,845 63,840 35,629 596 74021 Special Services 106,305 65,000 64,000 94,000 74041 Travel & Reimbursables 10,447 9,900 9,889 9,095 74042 Education & Training 10,259 27,600 27,123 26,375 Total Services 209,856 166,340 136,641 130,066 Total Operating 1,179,494 1,330,653 1,263,362 1,515,143 8000 Capital Outlay 80001 Furniture & Equip <$5000 36,254 - - 10,000 84041 Furniture & Fixtures - 6,850 6,850 10,275 84042 Machinery & Equipment 44,507 262,098 262,098 53,995 86011 Capital Lease Purchases 74,173 89,659 89,659 77,887 Total Capital Outlay 154,934 358,607 358,607 152,157 TOTAL DEPARTMENT $ 1,334,428 $ 1,689,260 $ 1,621,969 $ 1,667,300 137 CITY OF BAYTOWN PROGRAM SUMMARY 1080 PLANNING AND DEVELOPMENT SERVICES Program Description The Planning, Community Development and Building Services Divisions manages the City's long -range comprehensive and neighborhood plans, administers the Zoning Ordinance, processes subdivision plats, annexation service plans and prepares various reports. The department provides staff support to various citizen commissions and coordinates City plans and projects with regional, state, and Federal agencies. Administers the City of Baytowns permit and inspection functions that includes (1) plan reviews, (2) issuance of building permits and (3) electrical, plumbing and mechanical inspections for compliance to established city codes. More specifically enforces Urban Rehabilitation Standards, care of premises standards, lodging and boardinghouse requirements, substandard building requirements, multi- family dwellings and manufactured home park ordinances and buffer fence regulations. Administers FEMA, floodplain management and City Hall building maintenance. Major Goals • Develop an update the Baytown 2020 Comprehensive Plan that will focus on the changes of the community and future growth of the City. The update will include an element on Economic Development and focus on infrastructure expansion and rehabilitation. • Develop a Unified land Development Code that would include recommended changes to Chapter 122 " Streets and Sidewalks ", Chapter 126 "Subdivision" and Chapter 130 "Zoning ". • Develop Downtown Baytown Area One Design Guidelines and Market Analyzes. • Continue to coordinate all development related activities through the Development Review Committee and strive to improve review time. • Continue to improve communications with the Planning and Development Services Department and all DRC members. • Continue to work closely with the Economic Development Foundation to improve our position with adjacent areas competing for Economic Development projects. Major Objectives • Continue to improve the coordination all development information through a single source before presenting it to external customers. • Continue to coordinate meetings with developers and various City staff to discuss future development. • Identify and seek funding for City projects through the use of Grant Locator Services. Workload Measures Actual 2003 -04 Budget 2004.05 Estimated 2004 -05 Projected 2005 -06 1. Staff Hours of Zoning Administration 4,110 6,300 4,600 4,000 2. Annexation Plans Developed 7 8 8 6 3. Plats Reviewed 67 42 50 45 4. New Residential Permits 275 300 300 300 5. New Commercial Permits 26 25 30 25 6. Sign Permits & Renewals (Every Other Year) 945 200 225 3,735 7. Electrical Permits 1,551 1,700 1,250 1,250 8. All Other Permits 2,765 2,500 2,536 2,500 Performance Measures 1. Zoning Inspections (violations and new property site inspections) 2. Utility Availability Applications 3. Average staff hours per meeting (site visits, preparing staff reports, packets, obtaining quorum) 4. Plans Reviews 5. Field Inspections 6. Customer Service Contacts * 7bis performance measure is revised therefore was not budgeted •" First year of Performance Measures 138 206 * 186 200 ** ** 468 500 16 16 18 20 1,013 1,300 1,200 1,200 12,665 14,533 13,000 13,000 9,607 15,073 12,740 10,050 CITY OF BAYTOWN SERVICE LEVEL BUDGET 1080 PLANNING AND DEVELOPMENT SERVICES Actual Budget Estimated Adopted Acct# Acct Description 2003 -04 2004 -05 2004 -05 2005 -06 7100 Personnel Services 71002 Regular Wages $ 598,441 $ 644,509 $ 635,658 $ 643,865 71009 Overtime 6,090 4,015 4,426 6,076 71011 Extra Help/Temporary - - 5,276 - 71021 Health & Dental Insurance 78,244 91,946 83,097 103,230 71022 TMRS 86,289 98,324 97,360 101,405 71023 FICA 45,770 48,789 48,316 48,964 71028 Workers Compensation 3,359 3,699 3,477 4,117 71041 Allowances 20,400 20,400 20,400 20,400 71051 Compensation Adjustment - - - 38,961 Total Personnel Services 838,593 911,682 898,010 967,018 7200 Supplies 72001 Office 6,014 9,029 8,600 9,154 72002 Postage 6,477 3,000 3,700 3,800 72004 Printing 6,610 3,500 2,380 5,400 72007 Wearing Apparel 486 1,200 1,200 1,200 72016 Motor Vehicles 5,978 6,000 7,280 8,000 72021 Minor Tools 254 1,500 1,200 1,500 72041 Educational 972 810 760 810 72045 Computer Software Supply 2,395 2,000 1,005 800 Total Supplies 29,186 27,039 26,125 30,664 7300 Maintenance 73041 Furniture & Fixtures 682 1,500 1,500 1,500 73043 Motor Vehicles 8,335 10,300 9,636 10,300 Total Maintenance 9,017 11,800 11,136 11,800 7400 Services 74001 Communication 10,089 9,960 7,878 6,936 74021 Special Services - 254,225 274,390 24,000 74036 Advertising 953 2,000 1,500 2,000 74041 Travel & Reimbursables 6,077 10,850 10,850 1 1,350 74042 Education & Training 6,232 8,360 8,360 8,860 74071 Association Dues 3,270 3,958 3,960 4,293 Total Services 26,621 289,353 306,938 57,439 Total Operating 903,417 1,239,874 1,242,209 1,066,921 8000 Capital Outlay 80001 Furniture & Equipment < $5000 7,803 - - 4,900 84043 Motor Vehicles 225 15,000 14,133 - Total Capital Outlay 8,028 15,000 14,133 4,900 TOTAL DEPARTMENT $ 911,445 $ 1,254,874 $ 1,256,342 $ 1,071,821 139 CITY OF BAYTOWN PROGRAM SUMMARY 1140 HUMAN RESOURCES Program Description The Department of Human Resources is a full service department supporting a comprehensive range of personnel needs, many of which are driven by evolving State and Federal legislation. The Department performs various Human Resource functions by taking the following actions: developing and interpreting policy; acting as internal consultants to all departments on personnel related issues; maintaining employment practices consistent with applicable legislation; resolving employee concerns, grievances, and appeals; administering and resolving workers' compensation and unemployment issues and claims; providing training and development; maintaining equitable and competitive compensation practices; and managing the City's insurance programs. Administer Civil Service Rules and Collective Bargaining Agreement. Major Goals Implement Comprehensive Leadership /Supervisory Training Program. Contribute to the City's future planning by addressing how to develop current employees to meet the future competency requirements. Training: Teamwork/Focus/Diversity. • Review Health Benefits Program to determine potential cost effective measures. • Compensation/Benefit Study • Conduct FLSA audit. • Develop HR Assistance Guides for supervisors. • Stay abreast of current legislation to assure legal compliance. • Provide advice and guidance to the City Manager, Directors, and Supervisors regarding the implementation of equitable policies and procedures that will benefit all the employees of the City. • Manage and coordinate the City-Wide Safety Program. Be proactive and reduce accidents and therefore reduce workers' compensation costs. • Recruiting, Staffing, and Outsourcing. • Collective Bargaining Negotiations Major Objectives Assist management in determining future workforce needs. Provide management and employees with training opportunities to increase skill levels for improved job performance and career advancement. Understand, value, and promote diversity. Workload Measures Actual 2003 -04 Budget 2004 -05 Estimated 2004 -05 Projected 2005.06 1. Positions Posted 126 110 120 125 2. Application/ResumesProcessed 4,231 3,664 4,000 4,100 3. Jobs Evaluated 22 12 18 15 4. Training Hours Completed 138 145 177 190 5. Worker's Comp Cases Processed 85 80 90 85 6. Liability Claims 50 80 70 75 Performance Measures 1. Total positions Filled/Hired/Prom/I'ransfers 138 150 175 160 2. Drug Screens/Physicals 429 525 559 505 3. # Employees in orientation 125 130 130 140 4. Terminations — full time 75 65 63 70 5. Number of Individuals received training 335 370 1,300 1,325 140 CITY OF BAYTOWN SERVICE LEVEL BUDGET 1140 HUMAN RESOURCES Actual Budget Estimated Adopted Acct# Acct Description 2003 -04 2004 -05 2004 -05 2005 -06 7100 Personnel Services 71002 Regular Wages $ 377,078 $ 389,556 $ 389,362 $ 393,494 71003 Part Time Wages - 3,446 - - 71009 Overtime 1,659 3,048 3,048 3,048 71011 Extra Help/Temporary 4,874 - 12,614 8,493 71021 Health & Dental Insurance 38,533 41,166 40,137 47,508 71022 TMRS 53,788 59,295 59,458 61,620 71023 FICA 28,973 30,284 30,904 30,881 71028 Workers Compensation 1,281 1,588 2,105 2,041 71041 Allowances 10,800 10,800 10,800 10,800 71051 Compensation Adjustment - - - 22,956 Total Personnel Services 516,986 539,183 548,428 580,841 7200 Supplies 72001 Office 5,648 7,350 5,500 7,350 72002 Postage 2,468 3,000 2,500 3,000 72041 Educational 19,428 30,414 30,400 32,489 Total Supplies 27,544 40,764 38,400 42,839 7300 Maintenance 73042 Machinery & Equipment - 1,000 1,000 1,000 Total Maintenance - 1.000 1,000 1,000 7400 Services 74001 Communication 478 279 178 279 74021 Special Services 31,269 62,567 50,200 66,603 74036 Advertising 11,592 25,000 20,000 25,000 74041 Travel & Reimbursables 5,664 6,841 6,841 6,841 74042 Education & Training 5,816 7,055 7,000 7,055 74071 Association Dues 3,470 3,815 3,800 3,815 Total Services 58,289 105,557 88,019 109,593 7500 Sundry Charges 75061 Medical - Preemployment 36,226 30,000 30,000 30,000 75062 Medical - Promotions 4,745 4,500 10,000 4,500 75064 Medical Services 45,110 50,710 50,000 58,525 Total Sundry & Other 86,081 85,210 90,000 93,025 Total Operating 688,900 771,714 765,847 827,298 TOTAL DEPARTMENT $ 688,900 $ 771,714 $ 765,847 $ 827,298 141 BAYTOWN CITY OF BAYTOWN PROGRAM SUMMARY 1170 CITY CLERK Program Description The City Clerk Department maintains records of council, administers elections, assist citizens and departments in search for information, responds to requests for public information, issue various permits and serves as records manager in accordance with state law. The office supervises the preparation of posting of public meeting agendas, compilation and distribution of the informational packet for various meetings. The City Clerk's Office also serves as the Municipal Information Office for the City. News releases are prepared, posted to the City's website and forwarded to news outlets. The Office assists in responding to inquiries from news outlets. The employee newsletter is prepared and distributed monthly. Requests for annexation are delivered to the office and the schedule of annexation is administered through the City Clerk's Office. The department also maintains a vital statistics division and operates a municipal court in accordance with City Charter and state laws. Major Goals • Maintain Complaint Tracking Process. • Maintain effective methods of communication among the various departments within the city. • Implement and maintain effective communications with the citizens. • Plan and schedule municipal elections for council members. • Assist Legal Department with filing results of elections with the Department of Justice. • Respond to Public Information Requests in a timely manner. • Provide a fair, impartial system for timely adjudication of misdemeanor offenses within the jurisdiction of the Baytown Municipal Court. Major Objectives • Develop schedules for May elections. • Notify election judges and order supplies. • Post notices and agendas on Website. • Monitor city permits. • Maintain accurate records of council activities. • Maintain Municipal Code of Ordinances. • Provide qualified personnel to accomplish goals of the Court. • Provide cross training for efficiency and productivity in all areas of the court process. Performance Measures 1. Minutes processed before Council Meeting 100% 100% 100% 100% 2. Update Board/Committee after Council Mtgs 98% 100% 100% 100% 3. Notices to Judges to hold election/election School one week after filing. 100% 100% 100% 100% 143 Actual Budget Estimated Projected Workload Measures 2003 -04 2004 -05 2004 -05 2005 -06 1. Agenda, City Council, Others 335 290 270 270 2. Ordinances/ResolutionsIndexed 358 205 368 380 3. Public Information Requests 454 475 360 400 4. Permits Issued 90 240 150 140 5. Licenserritle City Vehicles 100 100 105 95 6. Tickets Processed 20,251 20,300 18,518 19,000 7. Warrants Issued 10,393 10,940 10,000 10,200 Performance Measures 1. Minutes processed before Council Meeting 100% 100% 100% 100% 2. Update Board/Committee after Council Mtgs 98% 100% 100% 100% 3. Notices to Judges to hold election/election School one week after filing. 100% 100% 100% 100% 143 CITY OF BAYTOWN SERVICE LEVEL BUDGET 1170 CITY CLERK Actual Budget Estimated Adopted Acct# Acct Description 2003 -04 2004 -05 2004 -05 2005 -06 7100 Personnel Services 71002 Regular Wages $ 535,520 $ 691,525 $ 689,482 $ 725,678 71003 Part Time Wages 32,984 22,248 29,120 35,280 71009 Overtime 81,703 66,264 58,818 66,088 71010 Election Worker 12,078 14,663 13,000 14,663 71011 Extra Help/Temporary 78,090 - - - 71021 Health & Dental Insurance 62,684 78,282 77,516 98,153 71022 TMRS 85,749 112,328 111,273 121,182 71023 FICA 52,033 58,247 57,842 61,794 71028 Workers Compensation 4,135 9,666 8,125 11,016 71041 Allowances 5,700 5,700 8,073 9,300 71051 Compensation Adjustment - - - 20,985 Total Personnel Services 950,676 1,058,923 1,053,249 1,164,139 7200 Supplies 72001 Office 19,786 23,300 21,178 22,400 72002 Postage 17,536 27,150 18,816 25,300 72004 Printing 6,292 13,700 10,076 13,000 72007 Wearing Apparel 4,489 4,230 2,994 2,500 72016 Motor Vehicles - - - 7,000 72026 Cleaning & Janitorial 831 1,500 758 1,500 72041 Educational - - - 2,500 72061 Meeting Supplies 899 1,000 671 1,000 Total Supplies 49,833 70,880 54,493 75,200 7300 Maintenance 73011 Buildings 5,239 2,300 2,215 2,300 73027 Heating & Cooling System - 3,804 3,804 3,804 73041 Furniture & Fixtures 2,361 3,650 2,700 3,650 73042 Machinery & Equipment 1,393 2,000 400 2,000 73043 Motor Vehicles 1,813 4,000 2,907 4,000 73046 Books 7,514 4,750 5,300 5,500 Total Maintenance 18,320 20,504 17,326 21,254 7400 Services 74001 Communication 11,473 11,600 5,055 1,591 74002 Electric Service 29,586 27,500 27,300 37,538 74011 Hire Of Equipment 7,585 14,000 10,000 14,000 74021 Special Services 35,036 87,000 87,000 67,000 74026 Janitorial Services 6,734 6,417 6,109 6,417 74036 Advertising 33,842 22,500 25,400 27,500 74041 Travel & Reimbursables 7,466 6,500 6,576 10,500 74042 Education & Training 1,100 4,000 2,778 3,500 74051 Rents 10,373 16,395 16,928 16,833 74071 Association Dues 2,154 3,853 2,864 4,853 Total Services 145,349 199,765 190,010 189,732 144 CITY OF BAYTOWN SERVICE LEVEL BUDGET 1170 CITY CLERK Actual Budget Estimated Adopted Acct# Acct Description 2003 -04 2004 -05 2004 -05 2005 -06 7500 Sundry Charges 75051 Court Cost Total Sundry & Other Total Operating 8000 Capital Outlay 80001 Furniture & Equip <$5,000 84043 Motor Vehicles Total Capital Outlay 9000 Other Financing Uses 91201 To Municipal Court Security Total Other Financing Uses TOTAL DEPARTMENT 5,192 8,000 6,778 8,000 5,192 8,000 6,778 8,000 1,169,370 5,039 1,358,072 1,321,856 1,458,325 - 38,000 5,039 38,000 32,051 30,322 30,322 30,322 32,051 30,322 30,322 30,322 $ 1,206,460 $ 1,388,394 $ 1,352,178 $ 1,526,647 145 B AYTOWN 14( 1180 CITY FACILITIES CITY OF BAYTOWN SERVICE LEVEL BUDGET This cost center provides funding to maintain City Hall. This budget includes utilities, rentals and equipment shared by all departments located in City Hall. Actual Budget Estimated Adopted Acct# Acct Description 2003 -04 2004 -05 2004 -05 2005 -06 7100 Personnel Services 71009 Overtime $ 707 $ - $ - $ 71021 Health & Dental Insurance 122 - - 71022 TMRS 98 - - 71023 FICA 51 - - 71028 Workers Compensation 23 - - Total Personnel Services 1,001 - - 7200 Supplies 72001 Office 8,738 10,000 9,020 10,000 72002 Postage 898 855 702 855 72026 Cleaning & Janitorial 3,322 3,000 3,370 3,408 Total Supplies 12,958 13,855 13,092 14,263 7300 Maintenance 73011 Buildings 24,755 18,500 16,170 18,500 73027 Heating & Cooling System 9,319 9,000 10,212 9,000 73041 Furniture & Fixtures - 500 - 500 73042 Machinery & Equipment 422 1,500 - 1,500 Total Maintenance 34,496 29,500 26,382 29,500 7400 Services 74001 Communication 63,150 70,000 218,078 - 74002 Electric Service 30,741 35,000 31,190 42,886 74005 Natural Gas 14,575 12,000 18,938 19,450 74026 Janitorial Services 12,424 16,500 15,935 16,500 74051 Rents 359,487 359,160 360,409 360,837 Total Services 480,377 492,660 644,550 439,673 8000 Capital Outlay 82011 Building & Improvements - 6,250 84042 Machinery & Equipment 5,000 5,000 Total Capital Outlay 5,000 1 1,250 Total Operating 528,832 541,015 684,024 494,686 TOTAL DEPARTMENT $ 528,832 $ 541,015 5 684.024 $ 494,686 147 CITY OF BAYTOWN SERVICE LEVEL BUDGET 1190 GENERAL OVERHEAD General overhead includes expenditures that are not directly associated with any other department within the General Fund. The major components are insurance, street lighting, funding for the merit pay plan, special programs and contingencies. Actual Budget Estimated Adopted Acct# Acct Description 2003 -04 2004 -05 2004 -05 2005 -06 YIUU Personnel Services 71009 Overtime $ 2,893 $ - $ - $ 71021 Health & Dental Insurance 402 - - 71022 TMRS 399 - - 71023 FICA 211 - - 71028 Workers Compensation 162 - - 71051 Compensation Adjustment - - - 129,629 71052 Salary Savings - - - (225,000) 71081 Retired Employee Benefits 611,638 768,698 724,315 947,793 Total Personnel Services 615,705 768,698 724,315 852,422 7200 Supplies 72001 Office 1,564 4,300 2,000 4,300 72002 Postage - 500 - 500 72004 Printing 2,960 - _ 72041 Education - 2,500 - 2,500 Total Supplies 4,524 7,300 2,000 7,300 7400 Services 74001 Communication - - - 316,309 74002 Electric Service 128 50,000 10,000 13,750 74003 Street Lighting 587,638 579,834 607,235 960,910 74007 TWC Claims Paid 58,977 80,000 40,000 55,000 74021 Special Services 19,500 55,000 55,000 25,000 74029 Service Awards 31,875 31,200 31,200 31,200 74041 Travel & Reimbursables 7,955 3,500 3,500 3,500 74042 Education & Training - 1,500 - 1,500 74061 Demolition Of Structures 8,809 33,728 - 15,000 74071 Association Dues 900 900 900 900 74210 General Liability Insurance 31,771 34,949 35,981 39,580 74220 Errors & Omissions 45,513 48,159 50,745 55,820 74230 Law Enforcement Liability 38,621 42,483 40,677 44,745 74240 Auto Liability 58,761 78,561 72,248 79,473 74241 Auto Collision 22,931 28,485 26,721 29,394 74242 Auto Catastrophic 2,506 2,756 2,506 2,756 74271 Mobile Equipment 6,027 6,630 5,997 6,597 74272 Real & Personal Property 55,118 60,860 61,187 67,306 74277 Flood Insurance - 3,206 3,206 3,463 74280 Bonds 4,486 4,405 4,405 4,405 74295 Deductibles 83,047 165,000 165,000 100,000 Total Services 1,064,563 1,311,156 1,216,508 1,856,608 148 CITY OF BAYTOWN SERVICE LEVEL BUDGET 1190 GENERAL OVERHEAD Actual Budget Estimated Adopted Acct# Acct Description 2003 -04 2004 -05 2004 -05 2005 -06 7500 Sundry Charges 77104 CDBG Public Services 10,000 10,000 Total Sundry & Other - 10,000 - 10,000 Total Operating 1,684,792 2,097,154 1,942,823 2,726,330 8000 Capital Outlay 80001 Furniture & Equipment < $5000 13,357 - - - 81011 Signs - 5,000 5,000 5,000 Total Capital Outlay 13,357 5,000 5,000 5,000 9900 Contingencies/Other 99001 Contingencies 35,597 43,000 43,000 40,000 99002 Unforeseen/New Initiatives 21,174 125,000 50,000 90,000 99004 2005 Hurricane Expenses - - 192,000 - Total Contingencies 56,771 168,000 285,000 130,000 TOTAL DEPARTMENT $ 1,754,920 $ 2,270,154 $ 2,232,823 $ 2,861,330 149 CITY OF BAYTOWN PROGRAM SUMMARY 2000 POLICE Program Description The Police Department is composed of five (5) Bureaus: Patrol Bureau, Support Services, Administration, Community Services and Investigations. The Patrol Bureau is the central provider of basic police support for the City of Baytown. It is the largest and most vital bureau in the police department and provides initial response to and investigation of all crimes in Baytown. The Support Services Bureau is responsible for all support functions of the Police Department. These are the Jail Division, Property Room, Records Division, Police Garage, and Internal Affairs as well as budget preparation and equipment purchases. The Administrative Services Bureau is responsible for organizing and directing the activities of the Baytown Police Department. The Bureau provides leadership, administrative support and legal guidance to the Department and ensures the citizens of Baytown receive effective law enforcement. The Community Services Bureau fills a conduit between the Police Department and the Public. Its programs include Crime Prevention, DARE, Crime Stoppers, Neighborhood Watch Programs, Civilian Police Academy and the Baytown Police Academy. The Investigations Bureau consists of the following elements: Detective Division (CID), Special Operations (Narcotics and Target Offenders Group), and the Crime Scene Unit. Major Goals • Thoroughly investigate all complaints against Department personnel in a timely manner. • Increase efficiency in jail relating to in- processing and releases of persons and their property. • Protect lives and property by enforcing State and local laws. • Patrol the City with a view toward deterring or detecting crime, or apprehending the criminal. • Respond appropriately to all calls for police services. • Provide written reports or records of all incidents investigated. • Implement policies and initiatives of the Chief of Police. • Enhance public relations by improving the delivery of police services to the public. • Improve on career development and the quality of police supervision. • Reduction of crime through community involvement. • Reduction of the fear of crime, assisted by all officers in the Department. • Solicitation of information and ideas from the public. • Involvement of the Police in community functions. • Improvement of the Department image in the com SuOnity. • Improvement of the Baytown Crime Stoppers as well as Ross S. Sterling and Robert E. Lee High Schools Crime Stoppers programs. • Institution of the Baytown Citizens Academy - Advance Course. • To conduct thorough criminal investigations in such a manner as to enhance the criminal or potential criminals awareness that the commission of a crime will certainly result in their apprehension and vigorous prosecution. • To provide a more secure environment for the Citizens of Baytown through quality criminal investigations. • To continue the success of the probation/parole violators round -up. • To provide more secure streets for the citizens of Baytown through the DOT/Traffic Enforcement Unit. Major Objectives • Reduce complaints against officers by investigating and resolving the problems, thus increasing professionalism. • Eliminate all errors in booking and other record keeping relating to jail records. • Eliminate backlog of inactive reports awaiting microfilm. • Provide adequate security on case files to ensure the integrity of the records management system. • Provide additional cross training for personnel. • Reduce crime in Baytown to the lowest possible level. • Detect and apprehend all criminals in Baytown. • Reduce property damage, personal injury and deaths to minimum levels. • Provide competent and thorough police investigations and reports. • Present a favorable image to all citizens. • Update, complete, and publish the Department's Policy Manual and make accessible to all employees. • Conduct legal research and legal advice to reduce civil litigation against the Department and the City of Baytown. • Continued use of both the Mobile Substation and Crime Prevention trailer for community education / enforcement projects. • Provide quality animal services at the Animal Control Shelter and Adoption Center. • Continue to improve and move forward with MDT unit computers and programming which further assists in processing, identifying and accessing criminal information. • Update telephone communications with the public. 2000 POLICE • To develop a higher degree of expertise of Detectives in the investigation of criminal offenses through updated and advanced training. • To emphasize and encourage better and more thorough crime scene investigation and physical evidence collection to facilitate identifying the actor or what actually occurred. • To utilize and be receptive to new techniques and methods of investigations by encouraging innovative and proactive thinking of the investigators. • To interface with the community and encourage the various community organizations to participate in the effort against criminal activity. • To increase the pressure on the narcotics user, seller and distributor through proactive enforcement and prosecution. • To deny the "profitability" of dealing in narcotics by developing and pursuing financial disruption investigations and interdiction efforts. • To develop a working relationship with the existing youth gangs that would complement the efforts of various groups yet insure they understand that we will actively prosecute any criminal activity. • To address the cause and effect issues that may encourage, promote or provide an environment for criminal activity. Performance Measures 1. Citations Issued Actual Budget Estimated Projected Workload Measures 2003.04 2004 -05 2004 -05 2005 -06 1. Calls for service 54,456 55,000 55,030 55,635 2. Offense reports written 12,159 14,400 12,156 12,154 3. Prisoners processed 5,556 5,500 5,300 5,500 4. AFIS Completed 2,286 2290 2,143 2,290 5. To -Be Warrants Filed 448 400 398 430 6. Commitments Filed 1,749 1,400 1,580 1,570 7. New Officers Trained 6 7 4 5 8. Accident Reports 2,014 2,400 2,096 2,182 9. Total IA Complaints 60 70 66 66 10. Offenses Cleared 10,986 10,700 11,000 11,100 11. UCR Crimes 3,281 3,400 3,120 3,100 12. Cases Inactivated 3,251 3,000 3,300 3,350 13. Cases Unfounded 65 65 70 75 14. Cases Reported in the Period Added to Detective Que for Follow -up 1,067 1,300 1,300 1,300 15. Animal Pick -ups 4,872 4,900 4,900 5,100 16. Animal Redemptions 362 450 450 450 17. Animal Transferred to Humane Society for Adoption 2,497 3,450 3,500 3,500 18. Bite Incidents 132 150 150 150 19. Adoptions 907 1,000 1,000 1,000 Performance Measures 1. Citations Issued 15,756 14,311 14,222 12,842 2. County/FelonyCharges 2,197 1,800 1,978 2,000 3. Number violent crimes 286 275 272 270 4. Prisoners Released 5,549 5,300 5,235 5,450 5. Report Verifications 4,968 5,150 5,864 6,920 6. Reports Disseminated 3,426 3,200 3,390 3,356 7. Secondary Employees Apps. 112 100 98 105 151 CITY OF BAYTOWN SERVICE LEVEL BUDGET 2000 POLICE Actual Budget Estimated Adopted Acct# Acct Description 2003 -04 2004 -05 2004 -05 2005 -06 719U Personnel Services 71002 Regular Wages $ 6,937,766 $ 7,380,142 $ 7,317,861 $ 7,744,082 71009 Overtime 240,082 333,759 277,526 321,993 71011 ExtraHelp/femporary 2,823 - 6,152 - 71021 Health & Dental Insurance 794,233 882,951 889,191 1,153,042 71022 TMRS 994,968 1,138,178 1,123,579 1,215,238 71023 FICA 532,517 572,966 560,044 595,000 71028 Workers Compensation 280,053 305,589 293,735 334,668 71041 Allowances 23,760 23,760 23,760 23,760 71051 Compensation Adjustment - - - 425,612 Total Personnel Services 9,806,202 10,637,345 10,491,848 11,813,395 7200 Supplies 72001 Office 28,284 24,707 20,547 26,723 72002 Postage 6,584 7,568 5,940 6,193 72004 Printing 5,280 6,104 5,778 5,804 72005 Animal Feed 4,369 8,213 4,683 8,213 72006 Clothing Allowance 18,872 22,200 22,200 22,200 72007 Wearing Apparel 55,782 64,091 62,951 64,452 72016 Motor Vehicle 193,547 202,048 244,146 251,612 72021 Minor Tools 16,636 16,085 12,024 19,265 72026 Cleaning & Janitorial 12,406 14,466 12,605 14,466 72031 Chemical 531 513 517 513 72032 Medical 2,750 1,460 1,095 1,460 72036 Identification 20,180 20,257 17,033 20,257 72041 Educational 26,674 30,830 30,565 31,291 72061 Meeting Supplies 8,860 10,350 8,465 10,050 Total Supplies 400,755 428,892 448,549 482,499 7300 Maintenance 73001 Land 9,790 10,560 9,790 10,560 73011 Buildings 21,684 21,040 22,203 24,410 73027 Heating & Cooling System 14,741 27,158 23,967 27,158 73041 Furniture & Fixtures 25,366 17,351 14,854 18,561 73042 Machinery & Equipment 16,303 17,893 12,733 18,418 73043 Motor Vehicles 149,349 118,580 138,633 143,580 73045 Radio & Testing Equipment - 2,000 885 2,000 73046 Books 1,756 3,905 2,887 3,963 73053 Vehicle Repair- Collision (42,824) 9,000 290 9,000 Total Maintenance 196,165 227,487 226,242 257,650 7400 Services 74001 Communication 110,389 115,438 55,207 17,877 74002 Electric Service 109,233 117,360 116,866 160,692 74005 Natural Gas 5,967 8,945 6,640 8,945 74011 Hire Of Equipment 4,383 3,490 4,668 3,880 74012 Insurance - 8,238 8,175 8,238 152 CITY OF BAYTOWN SERVICE LEVEL BUDGET 2000 POLICE Actual Budget Estimated Adopted Acct# Acct Description 2003 -04 2004-05 2004 -05 2005 -06 74021 Special Services 74026 Janitorial Services 74031 Wrecker Service 74036 Advertising 74041 Travel & Reimbursables 74042 Education & Training 74045 In -State Investigative Travel 74047 Support Of Prisoners 74051 Rents 74058 Landfill Fees 74071 Association Dues 74082 Confidential Total Services 7500 Sundry Charges 75061 Medical - Preemployment 75064 Medical Services Total Sundry Charges Total Operating 8000 Capital Outlay 80001 Furniture & Equip <$5,000 84042 Machinery & Equipment 84043 Motor Vehicles 2,940 Total Capital Outlay 9000 Other Financing Uses 91226 To Miscellaneous Police 91228 To Police Academy 91233 To LLEBG Fund 91240 To Org Crime & Narc Task 45,154 Total Other Financing Uses TOTAL DEPARTMENT 53,516 74,501 55,213 74,704 15,647 19,112 17,458 19,432 2,940 2,500 555 2,500 682 1,500 180 1,500 9,327 28,128 20,274 24,781 45,154 61,687 41,157 77,561 1,800 5,076 4,731 5,076 28,236 65,500 39,849 55,500 22,891 27,231 34,128 26,944 1,516 1,623 1,498 1,623 3,045 4,830 4,825 4,980 2,328 15,600 9,157 15,600 417,054 560,759 420,581 509,833 2,595 2,535 585 2,535 1,348 7,000 3,973 7,000 3,943 9,535 4,558 9,535 10,824,119 11,864,018 11,591,778 13,072,912 3,187 1,800 1,995 2,150 24,245 25,000 24,080 25,000 352,971 311,000 334,433 276,000 380,403 337,800 360,508 303,150 3,424 3,971 8,646 4,221 - - - 20,956 9,397 3,695 40 79,077 111,437 106,114 - 91,898 119,103 114,800 25,177 $ 11,296,420 $ 12,320,921 $ 12,067,086 $ 13,401,239 153 CITY OF BAYTOWN PROGRAM SUMMARY 2020 FIRE Program Description The Baytown Fire Department is an all- hazard risk management agency that consists of three major divisions: Administrative/Support, Operations, and Prevention. The Administrative/Support Services Division is responsible for organizing and directing the activities of the Baytown Fire Department. The Division provides strategic leadership, and administrative support to the Department and ensures the citizens of Baytown receive effective fire and emergency service delivery. The Division provides training, maintenance, clerical, technical and managerial support for all employees, functions, and programs. The Administrative Division maintains the responsibility for critical issues dealing with Homeland Security and interfaces with federal, state, county, and industrial leaders throughout the City of Baytown area to assess current threats and to stay apprised of Homeland Security issues. The primary goal of the Operations Division of the Baytown Fire Department is to provide a range of high quality programs and services designed to protect the lives, property and environment of the citizens, business community, and visitors within the City of Baytown from adverse effects due to fires, emergency medical incidents, natural or man -made disasters, and other dangerous conditions. The services include fire suppression, emergency medical rescues, hazardous materials incidents, and other emergency responses. The Fire Prevention Division is primary responsible for community risk reduction. The Division delivers public education, fire investigations, code inspections of public and mercantile buildings, plans review, and code enforcement. The Division provides significant interface with other city, county, and governmental agencies. Within this Division lies the responsibility of Emergency Management whose responsibilities include formulation and organization of the emergency management and preparedness plans and coordinating the preparedness, response, and recovery and mitigation programs with the various department of the City of Baytown. 154 Major Goals • Prevent all fire deaths. • Prevent property losses from fire. • Prevent death from sudden cardiac arrest. • Prevent death from medical emergencies. • Prevent damage to the environment. • Prevent damage from natural disasters. • Prevent damage from man -made disasters. • Prevent negative economic community impact. • Prevent acts of terrorism within the community. Major Objectives • Involve all personnel in all aspects of life and fire safety at their locations. • Involve the community in neighborhood targeted life and fire safety programs. • Establish manageable performance based accountability systems at all levels of the department. • Provide manageable emergency response based on national standards of care. • Provide cost efficient and effective service based on NFPA 1710, ISO, and community expectations. • Aggressively deliver community risk reduction life and fire safety education to the community. • Aggressively work to prevent hazardous conditions. • Consistently respond promptly to all requests for emergency services. • Consistently ensure our actions are safe, professional, efficient, and effective. • Actively coordinate our service with other agencies in the region. • Actively seek to provide other community services within the scope of our mission. • Provide WMD /CBRNEfHazMat services to the community and region. • Obtain International Accreditation for the Department. • Obtain an ISO rating of 1 for the Department. 020 FI Performance Measures 1. One minute (60 seconds) for turnout time 90% Actual Budget Estimated Projected Workload Measures 2003 -04 2004 -05 2004 -05 2005 -06 1. Fire Responses 1,429 1,750 1,146 1,288 2. Medical Responses 2,300 2,500 2,406 2,353 3. HazMat/WMD Responses 249 200 280 265 4. Target Hazard Surveys N/A 360 100 200 5. Continuing Education (hours) 9,190 9,200 10,000 9,957 6. Plans Reviews N/A 150 123 150 7. Code Inspections N/A 500 1,034 1,000 8. Public Education Programs N/A 730 178 150 9. Adult Educational Programs Civilian Injuries - 500 500 10. Children Educational Program Attendance Loss to Total Value Ratio - 9,000 9,000 11. Emergency Management Drills - 2 4 2 12. LEPC Organizational Meetings 12 24 12 12 13. SARA Title III Reports - 60 40 40 Performance Measures 1. One minute (60 seconds) for turnout time 90% 100% 90% 100% 100% 2. Four minutes (240 seconds) or less for the travel time of the first arriving engine company for a fire 77.30% 60% 70% 75% 3. Eight minutes (480 seconds) or less for the travel time of a full first alarm assignment for afire 65% 45% 64% 65% 4. Four minutes (240 seconds) or less for the arrival of a first responder at an emergency medical incident 78.5% 60% 74.9% 75% 5. Civilian Injuries 7 12 6 9 6. Loss to Total Value Ratio 21.21% 10% 9.54% 15% 7. Civilian Fire Deaths 0 0 1 0 8. Investigations 300 117 100 9. Commercial Fires with Loss > $50,000 3 8 2 2 10. Residential Fires with a Loss > $25,000 9 12 6 6 11. Operate within budget constraints 100% 100% 100% 100% 155 CITY OF BAYTOWN SERVICE LEVEL BUDGET 2020 FIRE Actual Budget Estimated Adopted Acct# Acct Description 2003 -04 2004 -05 2004 -05 2005 -06 7100 Personnel Services 71002 Regular Wages $ 3,986,386 $ 4,388,028 $ 4,138,617 $ 4,708,893 71003 Part Time Wages - 1,846 1,792 2,500 71009 Overtime 380,233 243,546 406,604 300,859 71011 Extra Help/Temporary 528 - 13,285 - 71021 Health & Dental Insurance 485,746 533,715 513,888 681,090 71022 TMRS 604,473 681,127 671,762 759,433 71023 FICA 322,749 342,015 342,258 370,009 71028 Workers Compensation 112,493 127,049 124,460 149,767 71041 Allowances 9,220 10,500 8,525 16,200 71051 Compensation Adjustment - - - 14,608 Total Personnel Services 5,901,828 6,327,826 6,221,191 7,003,359 7200 Supplies 72001 Office 6,728 4,500 5,668 6,200 72002 Postage 890 800 845 800 72004 Printing 526 500 642 500 72006 Clothing Allowance 2,889 3,000 3,000 3,000 72007 Wearing Apparel 39,980 45,280 44,995 69,610 72016 Motor Vehicle 35,328 31,000 44,569 46,095 72021 Minor Tools 10,040 9,575 9,374 10,500 72026 Cleaning & Janitorial 5,024 5,100 4,775 5,100 72031 Chemical 1,339 2,000 1,943 5,500 72032 Medical 1,064 3,200 3,189 3,200 72036 Identification 1,438 625 1,245 1,125 72041 Educational 11,078 9,975 9,900 21,347 Total Supplies 116,324 115,555 130,145 172,977 7300 Maintenance 73001 Land 3,278 4,200 2,475 5,400 73011 Buildings 25,543 14,400 24,200 23,850 73027 Heating & Cooling System 5,183 7,000 6,336 7,250 73041 Furniture & Fixtures 1,868 3,000 2,175 3,000 73042 Machinery & Equipment 14,246 17,325 15,807 22,325 73043 Motor Vehicles 73,708 72,900 63,424 72,900 73045 Radio & Testing Equipment 130 2,200 1,975 2,500 Total Maintenance 123,956 121,025 116,392 137,225 7400 Services 74001 Communication 18,143 19,050 9,376 7,850 74002 Electric Service 37,566 51,000 36,625 50,360 74005 Natural Gas 9,929 9,820 10,160 11,800 74011 Hire Of Equipment 369 500 451 1,200 74021 Special Services 867 5,000 2,410 5,000 74026 Janitorial Services 3,834 5,069 3,000 5,069 74041 Travel & Reimbursables 10,512 9,800 11,010 26,819 74042 Education & Training 7,261 8,730 8,510 12,050 156 CITY OF BAYTOWN SERVICE LEVEL BUDGET 2020 FIRE Actual Budget Estimated Adopted Acct# Acct Description 2003 -04 2004 -05 2004 -05 2005 -06 74051 Rents 3,552 5,000 3,750 5,600 74071 Association Dues 2,365 3,360 2,780 3,360 83027 Total Services 94,398 117,329 88,072 129,108 7500 Sundry Charges - 7,500 7,431 2,500 75001 Contributions 1,416 1,800 1,416 1,500 84043 Total Sundry Charges 1,416 1,800 1,416 1,500 Total Operating 6,237,922 6,683,535 6,557,216 7,444,169 8000 Capital Outlay 80001 Furniture & Equip <$5,000 15,577 14,000 23,795 - 82011 Building & Improvements 21,828 10,000 13,678 4,000 83027 Heating & Cooling System - 7,000 8,550 7,000 84041 Furniture & Fixtures - 7,500 7,431 2,500 84042 Machinery & Equipment 62,067 7,550 7,510 103,458 84043 Motor Vehicles 46,769 31,500 31,500 26,000 84045 Radio & Testing Equipment 12,846 - - 16,945 86011 Capital Lease Purchases 177,790 2,962 - 159,054 Total Capital Outlay 336,877 80,512 92,464 318,957 TOTAL DEPARTMENT $ 6,574,799 $ 6,764,047 $ 6,649,680 $ 7,763,126 157 CITY OF BAYTOWN PROGRAM SUMMARY 2030 COMMUNICATIONS Program Description The Public Safety Communications Division is a consolidated communications center responsible for dispatching critical services provided by the City of Baytown. The Division serves as the critical interface between the public and all emergency services (i.e., Police, Fire and EMS). Calls for service for Animal Control, Public Works and Traffic Control are processed and dispatched by the Division. The Division coordinates City response to major incidents and disasters. The Radio Shop is part of the Public Safety Communications Division. This operation is responsible for the acquisition, installation and maintenance of all communications equipment for the City. Major Goals • Improve the productivity and efficiency of the Communications Division in customer service. • Improve the delivery of customer service to all internal and external customers. • Improve productivity and efficiency of the operation. • Maintain correct inventory of all radio equipment. • Provide support for the Trunking radio system. Major Objectives • Improve customer service systems for internal and external customers. • Create methods to improve efficiency of dispatch services. Improve customer service for internal and external customers. • Perform preventive maintenance on all radios and system equipment 158 Actual Budget Estimated Projected Workload Measures 2003 -04 2004 -05 2004.05 2005 -06 1. Police Calls for Service 47,620 48,233 49,000 49,000 2. Fire/EMS Calls for Service 8,365 8,430 9,000 9,000 3. Animal Control Calls for Service 5,272 4,577 5,400 5,400 4. Public Works Calls for Service 1,947 1,808 2,000 2,000 5. Service Work Orders at Radio Shop 544 300 290 300 158 CITY OF BAYTOWN SERVICE LEVEL BUDGET 2030 COMMUNICATIONS Actual Budget Estimated Adopted Acct# Acct Description 2003 -04 2004 -05 2004 -05 2005 -06 7100 Personnel Services 71002 Regular-Wages $ 666,199 $ 740,345 $ 717,703 $ 747,750 71003 Part Time Wages 1,462 - 3,265 - 71009 Overtime 73,857 55,608 34,976 33,600 71021 Health & Dental Insurance 90,681 102,578 103,866 132,634 71022 TMRS 102,519 117,348 111,355 118,562 71023 FICA 54,984 59,113 55,711 57,529 71028 Workers Compensation 4,452 7,030 5,440 6,605 71041 Allowances 2,400 2,400 2,400 2,400 71051 Compensation Adjustment - - - 18,356 Total Personnel Services 996,554 1,084,422 1,034,716 1,117,436 7200 Supplies 72001 Office 709 1,000 900 1,000 72002 Postage 108 150 150 150 72016 Motor Vehicle 589 522 800 945 72021 Minor Tools - 825 825 825 72045 Computer Software Supply - 310 575 310 Total Supplies 1,406 2,807 3,250 3,230 7300 Maintenance 73011 Buildings 3,647 2,220 2,240 2,240 73027 Heating & Cooling System - 76 564 560 73039 Miscellaneous 6,814 - - - 73041 Furniture & Fixtures 80 300 120 300 73042 Machinery & Equipment 4,385 7,043 500 200 73043 Motor Vehicles 716 350 50 150 73045 Radio & Testing Equipment 10,419 12,000 17,000 26,100 Total Maintenance 26,061 21,989 20,474 29,550 7400 Services 74001 Communication 2,356 8,646 1,797 96 74002 Electric Service 5,125 2,700 4,400 6,050 74005 Natural Gas 129 - - - 74011 Hire Of Equipment 39,995 63,110 63,110 59,400 74041 Travel & Reimbursables 626 670 200 705 74042 Education & Training 262 90 - 90 74071 Association Dues 140 140 140 140 Total Services 48,633 75,356 69,647 66,481 Total Operating 1,072,654 1,184,574 1,128,087 1,216,697 8000 Capital Outlay 84042 Machinery & Equipment 9,337 9,337 84043 Motor Vehicles 15,663 15,663 - 25,000 25,000 TOTAL DEPARTMENT $ 1,072,654 $ 1,209,574 $ 1,153,087 $ 1,216,697 159 CITY OF BAYTOWN PROGRAM SUMMARY 2040 EMERGENCY MEDICAL SERVICES Program Description The Emergency Medical Services Division is responsible for responding to calls for assistance in the event of injury or medical emergencies. This includes on scene stabilization and transport to proper medical facilities. Care given to patients ranges from basic fast aid to advanced life support measures. Major Goals • To provide prompt, efficient out of hospital care to the level required to reduce pain and suffering. To stabilize any patient to the degree necessary to provide safe, rapid transport to the appropriate medical facility. Major Objectives • To respond to and arrive at the scene of a call for medical assistance in less than 9 minutes 90% of the time. • To provide treatment and stabilization at the scene in 15 minutes or less for trauma patients and 30 minutes or less for medical patients. • To provide the receiving facility a complete assessment of patient condition and care given at the scene. • To provide continued monitoring of patient condition and additional treatment as needed during transport. • To maintain patient billing records and accurately bill and collect user fees, maintaining a non - adjusted collection rate of 52%. Performance Measures 1. Actual Budget Estimated Projected Workload Measures 2003 -04 2004 -05 2004 -05 2005 -06 1. Number of 911 Requests 6,861 7,100 7,000 7,100 2. Request/ResponseRatio 99% 98% 99% 98% Performance Measures 1. Number of Responses 6,793 7,050 6,868 7,050 2. Treatment within 15 -30 minutes 92% 90% 90% 90% 3. Response Time All Calls <9 Minutes 89.94% 90% 91% 90% 4. Collection Ratio (All Receivables) 55.04% 52% 57% 60% 1 160 CITY OF BAYTOWN SERVICE LEVEL BUDGET 2040 EMERGENCY MEDICAL SERVICES Actual Budget Estimated Adopted Acct# Acct Description 2003 -04 2004 -05 2004 -05 2005 -06 7100 Personnel Services 71002 Regular Wages $ 734,060 $ 806,967 $ 787,485 $ 884,252 71009 Overtime 201,717 175,000 190,750 115,500 71021 Health & Dental Insurance 107,411 116,242 121,880 172,353 71022 TMRS 129,216 144,065 144,177 151,252 71023 FICA 68,739 72,359 71,420 72,840 71028 Workers Compensation 38,353 41,458 39,380 44,632 71051 Compensation Adjustment - - - 34,665 Total Personnel Services 1,279,496 1,356,091 1,355,092 1,475,494 7200 Supplies 72001 Office 2,754 3,000 3,400 3,000 72002 Postage 3,956 4,370 4,300 4,370 72004 Printing 1,601 1,600 1,400 1,600 72007 Wearing Apparel 3,896 4,582 4,000 5,082 72016 Motor Vehicle 15,044 14,500 22,183 26,000 72021 Minor Tools 172 250 200 250 72026 Cleaning & Janitorial 748 2,160 1,800 2,160 72032 Medical 59,855 62,915 65,000 68,000 Total Supplies 88,026 93,377 102,283 110,462 7300 Maintenance 73011 Buildings 1,985 4,500 3,500 3,500 73027 Heating & Cooling System 68 500 500 500 73041 Furniture & Fixtures 494 500 500 500 73043 Motor Vehicles 5,843 6,000 6,261 6,000 73045 Radio & Testing Equipment 966 1,000 2,000 1,000 Total Maintenance 9,356 12,500 12,761 11,500 7400 Services 74001 Communication 2,157 5,432 1,767 2,312 74002 Electric Service 6,989 4,000 4,020 5,528 74005 Natural Gas 447 650 500 600 74021 Special Services 11,700 11,700 11,700 11,700 74041 Travel & Reimbursables 2,986 3,600 3,000 3,600 74042 Education & Training 2,804 2,850 2,500 3,100 74071 Association Dues 350 1,950 900 1,950 Total Services 27,433 30,182 24,387 28,790 Total Operating 1,404,311 1,492,150 1,494,523 1,626,246 8000 Capital Outlay 84042 Machinery & Equipment - 11,400 10,682 - 84043 Motor Vehicles - 28,500 25,893 - 86011 Capital Lease Purchases 13,106 26,536 26,536 59,469 Total Capital Outlay 13,106 66,436 63,111 59,469 TOTAL DEPARTMENT $ 1,417,417 $ 1,558,586 $ 1,557,634 $ 1,685,715 161 CITY OF BAYTOWN PROGRAM SUMMARY 3000 PUBLIC WORKS ADMINISTRATION Program Description The administrative support staff maintains service and maintenance records for Public Works/Utilities. The staff prepares and submits regulatory agency reports to agencies such as Environmental Protection Agency (EPA), and the Texas Commission on Environmental Quality (TCEQ). The support staff is also responsible for handling all personnel related duties such as time keeping, payroll data forms, workers compensation, performance consultations and evaluations. The staff responds to resident's needs both in person and by telephone and maintains excellent customer service. The support staff is responsible for dispatching work orders to the field crews via radio and also acts as a liaison between the field crews, citizens and supervisors. The support staff ensures all purchases made are in compliance with the budget as well as monitoring contracts to make sure expenditures do not exceed contract amounts. The staff oversees building maintenance and utility services for the entire Municipal Service Center as well as working with contactors to ensure work is complete. Major Goals • Respond to citizen concerns with an investigation and follow up with communication within a 24 -hour period. • Maintain excellent service to the citizens when they come to Public Works or call on the telephone. Major Objectives • Provide accurate and complete information to citizens calling Public Works. Performance Measures 1. Percent of TCEQ and EPA reports submitted on time. 100% 100% 100% 100% 2. Avg. number of man -hours spent calculating & preparing EPA & TCEQ reports each month. 64 64 64 64 ICY] Actual Budget Estimated Projected Workload Measures 2003 -04 2004 -05 2004.05 2005 -06 1. Telephone Calls 44,500 45,000 46,000 47,000 2. Dispatch Radio 7,000 7,000 7,200 7,200 3. Assist Citizens or Employees 7,200 7,300 7,350 7,350 4. EPA & TCEQ Reports 360 360 360 360 Performance Measures 1. Percent of TCEQ and EPA reports submitted on time. 100% 100% 100% 100% 2. Avg. number of man -hours spent calculating & preparing EPA & TCEQ reports each month. 64 64 64 64 ICY] CITY OF BAYTOWN SERVICE LEVEL BUDGET 3000 PUBLIC WORKS ADMINISTRATION Actual Budget Estimated Adopted Acct# Acct Description 2003 -04 2004 -05 2004 -05 2005 -06 7100 Personnel Services 71002 Regular Wages $ 264,923 $ 182,592 $ 185,277 $ 185,480 71021 Health & Dental Insurance 16,566 19,403 19,402 24,327 71022 TMRS 37,956 27,703 28,187 28,948 71023 FICA 19,605 14,021 14,186 14,179 71028 Workers Compensation 899 616 617 720 71041 Allowances 9,960 5,880 5,880 5,880 71051 Compensation Adjustment - - - 3,494 Total Personnel Services 349,909 250,215 253,549 263,028 7200 Supplies 72001 Office 2,273 2,000 2,352 2,500 72002 Postage 3,752 3,200 2,912 3,200 72026 Cleaning & Janitorial 1,457 1,500 1,450 1,500 72032 Medical 103 200 189 200 72041 Educational 239 300 280 300 Total Supplies 7,824 7,200 7,183 7,700 7300 Maintenance 73011 Buildings 15,242 15,000 15,000 15,000 73027 Heating & Cooling System 4,104 5,000 5,000 5,000 73041 Furniture & Fixtures 128 300 280 300 Total Maintenance 19,474 20,300 20,280 20,300 7400 Services 74001 Communication 15,347 16,000 9,883 4,389 74002 Electric Service 45,334 44,000 38,088 52,371 74005 Natural Gas 11,850 11,500 17,318 18,000 74026 Janitorial Services 6,244 6,300 6,426 7,200 74041 Travel & Reimbursables 159 500 260 500 74042 Education & Training 159 200 157 200 74051 Rents 6,696 8,200 5,900 8,200 74071 Association Dues 294 300 303 303 Total Services 86,083 87,000 78,335 91,163 8000 Capital Outlay 82011 Building & Improvements 40,000 40,000 6,000 Total Capital Outlay 40,000 40,000 6,000 TOTAL DEPARTMENT $ 463,290 $ 404,715 $ 399,347 $ 388,191 163 CITY OF BAYTOWN PROGRAM SUMMARY 3010 STREETS & DRAINAGE Program Description The Streets Maintenance division includes two street sweepers for cleaning the streets. The division operates two asphalt - patching crews that repair potholes, make repairs to streets due to utility work, tie in new driveways and maintain city access and parking facilities. One street maintenance crew operates to repair and maintain concrete streets and sidewalks. This crew also assists the CDBG sidewalk crew with heavy work and assists drainage maintenance crews with needed concrete work. The drainage maintenance division utilizes one crew to maintain drainage facilities, including cleaning of roadside ditches on an approximate five year schedule, sets drainage pipe for residents as required and repairs storm drain inlets and lines. This division also includes a capital drainage improvement crew that makes drainage system improvements such as new structures, major system upgrades and area drainage system realignments. Major Goals • To increase the frequency of sweeping during the year. • To respond to citizens complaints in a more timely manner. • To increase the productivity of the drainage maintenance and capital drainage crews. • To increase the productivity of the concrete crew by cross training personnel. • To do more preventive repairs on streets. Major Objectives • To insure that our operators are performing daily maintenance on their assigned equipment to reduce down time. Do a better job of scheduling our workload. To get more of our people involved in concrete work. To hold our employees more accountable for the quality of their work. Workload Measures Actual 2003 -04 Budget 2004 -05 Estimated 2004 -05 Projected 2005 -06 1. Number of street cutouts 150 230 230 230 2. Frequency of Sweeping a. Driveways pipe -ft. 500 400 a. Residential 2 2 2 2 1,300 b. Main Thoroughfares 24 24 24 24 3. Drainage maintenance footage 29,000 42,000 38,000 40,000 4. Number of pipe jobs a. Driveways installed 15 24 20 24 b. Ditches piped 15 20 15 20 Performance Measures 1. Square yard pavement replaced 10,000 10,000 10,000 10,000 2. Percentage of sweeping done on time. 80% 80% 80% 80% 3. Footage of pipe installed a. Driveways pipe -ft. 500 400 300 300 b. Ditches piped -ft. 1,000 1,300 1,300 1,400 164 CITY OF BAYTOWN SERVICE LEVEL BUDGET 3010 STREETS & DRAINAGE Actual Budget Estimated Adopted Acct# Acct Description 2003 -04 2004 -05 2004 -05 2005 -06 7100 Personnel Services 289,090 90,000 90,000 90,000 71002 Regular Wages $ 720,859 $ 801,390 $ 721,259 $ 762,862 71009 Overtime 20,876 13,887 17,000 19,009 71021 Health & Dental Insurance 129,932 164,155 129,657 175,576 71022 TMRS 102,468 119,836 108,906 118,278 71023 FICA 53,749 58,561 53,375 56,302 71028 Workers Compensation 78,191 86,062 75,252 85,226 71051 Compensation Adjustment - - - 33,440 Total Personnel Services 1,106,075 1,243,891 1,105,449 1,250,693 7200 Supplies 72007 Wearing Apparel 12,974 13,535 11,700 14,035 72016 Motor Vehicle 59,116 58,795 70,554 81,842 72021 Minor Tools 5,857 6,400 5,900 6,400 72031 Chemical 438 800 740 850 Total Supplies 78,385 79,530 88,894 103,127 7300 Maintenance 73025 Streets Sidewalks & Curbs 145,510 134,700 134,700 138,740 73026 Storm Drains 64,371 60,000 60,000 61,800 73043 Motor Vehicles 307,521 260,000 250,000 260,000 Total Maintenance 517,402 454,700 444,700 460,540 7400 Services 74011 Hire Of Equipment - 4,000 3,600 4,000 74021 Special Services 8,531 10,600 10,600 10,600 74041 Travel & Reimbursables 42 540 340 540 74042 Education & Training 544 700 700 700 74071 Association Dues 196 286 286 286 Total Services 9,313 16,126 15,526 16,126 Total Operating 1,711,175 1,794,247 1,654,569 1,830,486 8000 Capital Outlay 83025 Streets Sidewalks & Curbs 289,090 90,000 90,000 90,000 83026 Storm Drains 11,358 223,980 223,980 223,980 84042 Machinery & Equipment - 31,000 30,300 - 84043 Motor Vehicles - - 23,000 23,000 86011 Capital Lease Purchases 73,952 83,599 83,599 83,055 Total Capital Outlay 374,400 428,579 450,879 420,035 TOTAL DEPARTMENT $ 2,085,575 $ 2,222,826 $ 2,105,448 $ 2,250,521 165 CITY OF BAYTOWN PROGRAM SUMMARY 3020 TRAFFIC CONTROL Program Description The Traffic Control Operations conducts traffic - engineering studies, receives and investigates traffic request, recommends installation and removal of traffic control devices in conformance with the latest revision of the Texas Manual of Uniform Traffic Control Devices. This division also installs, maintains and repairs all traffic control devices. These devices include traffic signals, flashing beacons, signs, barricades and pavement markings. Traffic studies performed included turning movement counts, 24 -hour volume counts, collision diagrams, speed and delay studies. Major Goals • Improve the safety and efficiency of the street system by the timely maintenance and installation of approved traffic control devices. • Assist other departments/divisions in the application of signs and markings to provide information and direction for parking and access to city facilities. Review of existing traffic controls to insure continuing applicability with changing demands. Provide timely response for the repair of traffic control devices giving priority to regulatory signs and traffic signals. Major Objectives • Develop and implement traffic calming measures. • Develop and implement accident reduction program. • Develop traffic monitoring program to identify changing traffic patterns for use in the following: ➢ Providing input to CEP process using roadway capacity analysis. ➢ Prioritize traffic signal improvements using critical lane volume and analysis, including modernization, phase removal/addition. • Improve sign maintenance criteria. • Continue street marker replacement. Performance Measures 1. Traffic Studies Complete Actual Budget Estimated Projected Workload Measures 2003 -04 2004 -05 2004 -05 2005 -06 1. Number of Request for Traffic Study 10 6 10 10 2. Number of School Crosswalks 51 51 51 51 3. Sign Service Calls 3200 3,000 3,200 3,200 4. Traffic Signal Service Calls 2,000 2,200 2,000 2,000 5. Barricade Setup Calls 1,800 1,500 1,800 1,800 6. Barricade Maintenance Calls 2,000 1,300 2,000 2,000 7. Traffic Signal Maintenance Calls 1,000 200 1,000 1,000 Performance Measures 1. Traffic Studies Complete 90% 90% 90% 90% 2. Signal Calls responded to within % hour 90% 90% 90% 90% 3. Barricade Calls responded to within % hour 80% 90% 80% 80% 4. Sign Calls responded to within % hour 80% 90% 80% 80% 5. Sign Maintenance 12 month cycle 30% 25% 30% 30% 6. Signal Maintenance 12 month cycle 30% 25% 30% 30% 7. Roadway Marking Maintenance 12 month cycle 15% 10% 15% 15% 166 CITY OF BAYTOWN SERVICE LEVEL BUDGET 3020 TRAFFIC CONTROL Actual Budget Estimated Adopted Acct# Acct Description 2003 -04 2004 -05 2004 -05 2005 -06 7100 Personnel Services 71002 Regular Wages $ 181,261 $ 196,011 $ 189,836 $ 198,324 71009 Overtime 10,567 11,979 11,979 11,979 71021 Health & Dental Insurance 16,527 12,148 19,417 29,404 71022 TMRS 26,488 30,572 29,774 31,813 71023 FICA 14,459 15,767 15,064 15,603 71028 Workers Compensation 10,278 11,213 10,772 11,790 71051 Compensation Adjustment - - - 13,760 Total Personnel Services 259,580 277,690 276,842 312,673 7200 Supplies 72001 Office 393 400 541 500 72007 Wearing Apparel 2,159 2,200 1,600 2,282 72016 Motor Vehicle 10,462 13,200 15,525 17,820 72021 Minor Tools 2,016 2,500 2,400 2,500 72026 Cleaning & Janitorial 61 200 250 208 72056 Street Marking 31,392 46,000 46,000 50,000 Total Supplies 46,483 64,500 66,316 73,310 7300 Maintenance 73011 Buildings 2,314 3,000 2,400 3,000 73027 Heating & Cooling System 82 500 568 500 73042 Machinery & Equipment 2,713 2,000 1,800 2,000 73043 Motor Vehicles 24,709 20,000 15,000 20,000 73044 Street Signs 41,115 33,780 33,500 35,000 73048 Signal Systems 42,568 43,040 43,000 43,000 73049 Barricades 4,889 6,000 6,000 6,000 73050 Damaged Signal Systems 5,850 - - - 73091 Maintenance Reimbursed (35,281) - - Total Maintenance 88,959 108,320 102,268 109,500 7400 Services 74001 Communication 703 1,000 585 1,000 74002 Electric Service 46,742 50,000 50,000 68,750 74021 Special Services 5,766 80,000 20,000 40,000 74041 Travel & Reimbursables 175 500 200 500 74042 Education & Training 188 1,500 500 1,500 74071 Association Dues 50 300 200 300 Total Services 53,624 133,300 71,485 112,050 Total Operating 448,646 583,810 516,911 607,533 8000 Capital Outlay 80001 Furniture & Equip <$5,000 - 5,000 5,000 1,000 84042 Machinery & Equipment - 5,000 5,000 84043 Motor Vehicle - - - 30,000 84048 Signal Systems 11,600 125,000 30,000 100,000 86011 Capital Lease Purchases 14,205 14,205 14,205 14,205 Total Capital Outlay 25,805 144,205 54,205 150,205 TOTAL DEPARTMENT $ 474,451 $ 728,015 $ 571,116 $ 757,738 CITY OF BAYTOWN PROGRAM SUMMARY 13030 ENGINEERING Program Description Provide professional engineering services for publicly funded capital improvement projects (CIP). Plan, program, design, and manage construction and engineering projects for improvement and expansion of municipal infrastructure. Develop and analyze courses of action for project development and recommend the best strategy for construction and engineering of CIP. Provide information to the public and other city departments as requested. Major Goals • Improve management of capital improvement projects to ensure quality construction and that it is completed on schedule and within budget. • Improve city services by reducing the backlog of maintenance and repair activities through capital improvement projects, providing timely customer responses, and enforcing warranty issues. • Provide a thorough review of construction drawings and plats submitted for approval through the Development Review Committee in a timely manner. • Increase the use of technology to reap the benefits of cost/time savings, and increased productivity. • Improve the professional working relationship with: the citizens of Baytown; other City departments; community organizations; local, state, and federal agencies; consulting engineers; and contractors. Major Objectives • Assist Public Works and consultant with the implementation of the National Pollution Discharge Workload Measures 1. Surveys performed (misc. construction, design and fact - finding) 2. Projects inspected in -house (design projects plus misc. utility projects) 3. Projects inspected by outside firm 4. Projects designed by in -house 5. Projects designed by outside firm Performance Measures 1. Plats reviewed within 5 days (% of total) 2. Construction Contracts completed within contract time (% of total) 3. Design Contracts completed within contract time (% of total) 4. Residential Plans Review 1 to 5 Days 5. Commercial Plans Review 1 to 20 Days 168 Elimination System (NPDES), Phase It storm water management program and permitting process. • Continue to improve on the review of development drawing and plat review through the Development Review Committee. 1. Continually review and update standard detail sheet specifications to keep up with technological advance in materials and methods of construction (ongoing). 2. Review and update standard specifications to keep up with technological advance in materials and methods of construction (in progress, 80% complete). 3. Review and Update Ordinances 4. Review and Revise Policies • Maintain Prolog Project Management software system for design/construction management. Continue to improve on the tracking of internal documents. Implement Internet based module of software for contractor /consultant/administration use. • Continually review and fine -tune checklists used for review of construction plans and plats. • Make presentations to civic organizations to improve public relations and to inform the public of the City's capital improvement plans. • Conduct informational meetings with contractors and sub - contractors. • Continue to develop and maintain a master Capital Improvement Program (CIP) schedule for departmental/administration use. Actual Budget Estimated Projected 2003 -04 2004 -05 2004 -05 2005 -06 260 275 200 200 52 55 60 60 5 5 5 5 10 15 12 15 50 30 70 65 65 75 70 80 95 95 95 95 90 90 90 90 50 75 40 35 100 90 100 100 CITY OF BAYTOWN SERVICE LEVEL BUDGET 3030 ENGINEERING Actual Budget Estimated Adopted Acct# Acct Description 2003 -04 2004 -05 2004 -05 2005 -06 7100 Personnel Services 71002 Regular Wages $ 379,609 $ 464,976 $ 430,784 $ 467,262 71009 Overtime 5,913 6,041 5,600 6,075 71011 Extra Help /remporary 14,825 - - - 71021 Health & Dental Insurance 50,129 58,879 49,143 64,730 71022 TMRS 54,728 70,821 66,457 73,238 71023 FICA 28,904 35,387 32,804 35,468 71028 Workers Compensation 2,214 2,893 2,687 3,368 71041 Allowances 10,800 10,800 10,800 10,800 71051 Compensation Adjustment - - - 12,305 Total Personnel Services 547,122 649,797 598,275 673,246 7200 Supplies 72001 Office 4,413 3,950 4,200 5,000 72002 Postage 495 560 760 1,000 72004 Printing 139 250 677 250 72007 Wearing Apparel 10 100 98 100 72016 Motor Vehicle 6,596 6,500 8,000 8,500 72021 Minor Tools 553 700 336 296 72045 Computer Software Supply 600 - - - 72061 Minor Tools - - - 350 Total Supplies 12,806 12,060 14,071 15,496 7300 Maintenance 73041 Furniture & Fixtures - 150 50 150 73042 Machinery & Equipment - 1,200 690 1,890 73043 Motor Vehicles 5,050 6,500 6,500 4,000 73055 Maintenance On Computers - - 1,280 - Total Maintenance 5,050 7,850 8,520 6,040 7400 Services 74001 Communication 2,721 2,556 1,574 2,067 74021 Special Services 4,421 - 350 - 74041 Travel & Reimbursables 192 4,000 3,845 4,000 74042 Education & Training 2,357 6,690 4,649 6,225 74051 Rents 1,368 775 775 775 74071 Association Dues 716 1,200 1,200 1,292 Total Services 11,775 15,221 12,393 14,359 Total Operating 576,753 684,928 633,259 709,141 8000 Capital Outlay 80001 Furniture & Equip <$5,000 960 1,000 1,000 - 84043 Motor Vehicles - - - 17,000 Total Capital Outlay 960 1,000 1,000 17,000 TOTAL DEPARTMENT $ 577,713 $ 685,928 $ 634,259 $ 726,141 169 i �� 0 CITY OF BAYTOWN PROGRAM SUMMARY 4000 PUBLIC HEALTH Program Description The Department consists of five divisions: Environmental Health, Mosquito Control, Neighborhood Protection, Storm Water Management and Emergency Medical Services. The Department is responsible for the public environmental health concerns of the City. Included programs are: food establishment permits and inspections, public swimming pool permits and inspections, vector control (mosquito related public health and nuisance issues), environmental pollution complaints, neighborhood public nuisance complaints (high grass, weeds, illegal dumpsites and junk vehicles), public education and information opportunities, major scheduled clean up activities, storm water quantity & quality issues and '91 P emergency ambulance response. Major Goals • Prevention of food borne illness or disease and/or disease transmission to and between humans. • Improvement of access to public and environmental health information and issues by the general public. • Increase the number of properties being maintained in compliance within the City. • To increase public awareness and understanding of environmental health, mosquito control, litter abatement and storm water issues. Maintain infrastructure and resources to effectively meet the needs of the community. Major Objectives • Continuation of standardized risk assessment and inspection program for food establishments, mosquito control, neighborhood protection and storm water. Improve compliance resolution percentages of complaints in all divisions. Improve web site access and establish routine information updates both on web site and in local media. • To maintain minimal levels of acceptable services and programs. Workload Measures Actual 2003 -04 Budget 2004 -05 Estimated 2004 -05 Projected 2005 -06 1. Food Service Establishments Permits 525 500 500 500 2. Temporary Events 215 225 250 250 3. Public Pools Inspected 91 100 90 90 4. Mosquito Control Miles Sprayed 6,310 7,000 7,000 7,000 5. Neighborhood Protection Complaints 6,479 6,500 7,000 7,000 6. Neighborhood Protection Miles Surveyed 23,427 28,000 28,000 28,000 7. Neighborhood Protection Scheduled Clean Up Events 4 4 4 4 Performance Measures 1. Food Service Inspections 1,742 1,518 1,500 1,500 2. Pools Inspections 364 220 220 225 3. Mosquito Control Adulticide Application Hours 646 1,100 1,000 1,250 4. Mosquito Control Larvicide Application/ Surveillance Hours N/A 200 100 200 5. Neighborhood Protection Complaints Resolved 4,954 6,000 5,476 6,000 171 CITY OF BAYTOWN SERVICE LEVEL BUDGET 4000 PUBLIC HEALTH Actual Budget Estimated Adopted Acct# Acct Description 2003 -04 2004 -05 2004 -05 2005 -06 7100 Personnel Services 71002 Regular Wages $ 321,250 $ 339,042 $ 316,139 $ 370,475 71003 Part Time Wages 8,338 39,150 17,188 5,250 71009 Overtime 5,377 2,948 16,379 19,125 71011 Extra Help /temporary - - 14,003 43,248 71021 Health & Dental Insurance 43,776 48,386 48,150 70,289 71022 TMRS 47,023 52,615 51,255 61,354 71023 FICA 25,807 31,003 28,959 31,552 71028 Workers Compensation 3,472 4,612 5,849 6,832 71041 Allowances 18,000 15,976 15,362 15,976 71051 Compensation Adjustment - - - 11,774 Total Personnel Services 473,043 533,732 513,284 635,875 7200 Supplies 72001 Office 6,820 9,000 8,990 9,000 72002 Postage 5,891 10,800 10,798 10,800 72004 Printing 2,073 6,150 5,855 5,800 72007 Wearing Apparel 119 1,400 1,351 1,400 72008 Film, Developing & Battery - 300 300 500 72016 Motor Vehicle 1,718 6,192 5,656 6,850 72021 Minor Tools 2,359 7,400 5,660 4,600 72026 Cleaning & Janitorial 837 800 800 900 72031 Chemical 24,438 36,450 36,450 36,450 72041 Educational 460 2,450 1,928 2,450 72045 Computer Software Supply 3,600 4,574 4,350 - Total Supplies 48,315 85,516 82,138 78,750 7300 Maintenance 73011 Buildings 6,031 5,300 5,290 5,300 73027 Heating & Cooling System 7,842 5,800 15,680 5,800 73041 Furniture & Fixtures 269 900 1,158 900 73042 Machinery & Equipment 6,319 1,000 1,700 2,200 73043 Motor Vehicles 4,341 4,000 5,218 5,300 Total Maintenance 24,802 17,000 29,046 19,500 7400 Services 74001 Communication 5,872 7,920 2,500 2,240 74002 Electric Service 23,579 30,000 28,000 38,500 74005 Natural Gas 4,666 5,200 4,765 5,200 74021 Special Services 6,300 6,300 6,300 6,300 74026 Janitorial Services 4,659 4,776 4,973 5,000 74041 Travel & Reimbutsables 2,124 9,500 7,600 7,500 74042 Education & Training 2,530 3,127 2,325 3,177 172 CITY OF BAYTOWN SERVICE LEVEL BUDGET 4000 PUBLIC HEALTH Actual Budget Estimated Adopted Acct# Acct Description 2003 -04 2004 -05 2004 -05 2005 -06 74051 Rents 9,155 8,500 8,259 8,900 74056 Vacant Lot Cleaning 66,635 78,687 68,687 68,200 74058 Landfill Fees 41,554 45,014 45,014 45,014 74071 Association Dues 1,852 2,457 1,994 3,260 Total Services 168,926 201,481 180,417 193,291 Total Operating 715,086 837,729 804,885 927,416 8000 Capital Outlay 83027 Heating & Cooling System - - - 10,000 Total Capital Outlay - - - 10,000 9900 Contingencies/Other 99003 Special Projects - - - 20,000 Total Contingencies - - - 20,000 TOTAL DEPARTMENT $ 715,086 $ 837,729 $ 804,885 $ 957,416 173 CITY OF BAYTOWN PROGRAM SUMMARY 5000 PARKS & RECREATION Program Description The Parks and Recreation Department is responsible for the direction, supervision, operation and maintenance of 42 parks, comprising more than 928 acres, of which 584 acres are fully developed requiring regular maintenance. The Department is responsible for mowing over 120 miles of the City's medians/parkways, roadsides, ditches, alleys and the grounds of City Hall. They also operate a greenhouse/tree nursery at the Park Street Service Center. The Department is responsible for the City's recreation programs, special events, athletics, swimming pools, spraypark, and rental facilities. In addition, the department maintains the Bayland Waterfront Marina, and Boat Launching Facility, Eddie V. Gray Wetlands Education and Recreation Center, and the Baytown Nature Center. Supervisory staff and operations personnel do planning; grant writing, renovations and construction of many city facility improvements. In addition to daily and seasonal maintenance operations, the Parks and Recreation Department sponsors and co- sponsors, with considerable volunteer support, many youth/adult programs, plus special events such as the July 4th Celebration, Special Olympics Track Meet, Senior Olympics, youth and adult fishing tournaments, softball tournaments, art shows, Cinco de Mayo Celebration, Fun Time Fridayz, Summer Concerts, Christmas Parade and other community events. The Department works closely with the Parks and Recreation Advisory Board in linking citizens to the planning of facility operations, programs, and events. Key staff has Human Resources and Public Information responsibilities under the City's Emergency Management Plan. The Cultural Arts Advisory Council, Baytown Nature Center Planning Sub - Committee, Chandler Arboretum Planning Sub - Committee, the Aquatics Planning Sub - Committee and the Goose Creek Stream Development Committee are committees on which the staff consult, monitor and assist. This year's budget includes 33 full -time employees and more than 26 part-time employees, most of whom are employed on a seasonal basis. This includes Wetlands Center and Baytown Nature Center employees, building attendants and seasonal park maintenance staff. At least two of the major goals set by the Baytown's 174 Comprehensive Plan lie within the scope of this department. Those are beautification and expanded recreational opportunities. Major Goals • Demonstrate sensitivity to citizen's needs in planning programs and facilities. • Expand recreation opportunities, especially for youth. • Improve the community's image and appearance by providing quality recreation programs and safe, well - maintained parks and open spaces. • Heighten community awareness of the parks and recreation services available. • Ensure that maintenance standards are kept current, and continue to make improvements. • Continue the Goose Creek Stream Greenbelt project. • Continue to complete current Community Development Block Grant (CDBG) projects and look for additional opportunities for CDBG park improvement programs. • Maintain scheduled Municipal Development District (MDD) construction projects and improvements for park facilities. • Soften Baytown's image by enhancing and promoting the City's environmental resources. Major Objectives • Solicit citizen involvement in planning of event, programs and new facilities. • Reduce mowing rotation times: Parks from 3 weeks to 2 weeks, Medians from 3 weeks to 2 weeks, Roadsides from 8 weeks to 6 weeks and Slope Mowing from 8 weeks to 6 weeks. • Increase scope of weed control programs on medians and right of ways. • Provide increased information to media and make regular presentations to community groups. • Continue tree/shrub nursery operations, plant at least 45 sizable trees in park, and provide 800 saplings for Arbor Day. • Inspect playgrounds on a consistent basis. • Clean park facilities and remove litter 2 times per week in all parks and 4 times per week in heavily used parks. 5000 PARKS & RECREATION Workload Measures 1. Number of Grant Applications Submitted 2. Playground Inspections 3. Mow and Trim Parks Rotation 4. Right -of -ways Mowing Rotation 5. Number of 1 gal tree giveaways 6. Number of Athletic League Teams 7. Special Events Estimated Attendance 8. Number of Co- Sponsored Events 9. Centers/Pavilions Estimated Attendance 10. Pools Estimated Attendance Performance Measures 1. Number of Grant Applications Approved 2. Number of Park Construction Contracts Awarded 3. Community Appearance Program 4. Athletic League Revenue 5. Special Events Revenue 6. Centers/ Park Pavilion Revenue 7. Leisure Program Revenue Budget 2003 -04 Budget 2004 -05 Estimated 2004 -05 Projected 2005.06 2 2 1 2 Monthly Monthly Monthly Monthly Every 3 weeks Every 3 weeks Every 3 weeks Every 3 Weeks 6 weeks 6 weeks 7 weeks 6 weeks 800 800 800 800 155 37 18 45 48,000 61,000 63,000 65,000 24 25 25 27 48,568 71,000 72,560 73,000 7,000 7,700 8,100 8,500 2 2 1 5 3 3 2 8 cycles/6 weeks 5 cycles/6 weeks 5 cycles/6 weeks 5 cycles/6 weeks $22,785 $6,400 $6,400 $25,000 $18,200 $18,800 $18,800 $19,200 $31,485 $32,100 $32,100 $34,600 $0 $0 $8,000 $11,500 175 CITY OF BAYTOWN SERVICE LEVEL BUDGET 5000 PARKS & RECREATION Actual Budget Estimated Adopted Acct# Acct Description 2003 -04 2004 -05 2004 -05 2005 -06 7100 Personnel Services 71002 Regular Wages $ 913,476 $ 1,009,892 $ 991,423 $ 1,011,314 71003 Part Time Wages 90,541 142,395 136,840 158,853 71009 Overtime 72,367 54,493 54,660 63,024 71021 Health & Dental Insurance 125,018 145,434 135,295 182,346 71022 TMRS 137,002 157,685 153,831 163,377 71023 FICA 80,623 90,388 82,723 91,632 71028 Workers Compensation 29,134 32,072 29,090 38,041 71041 Allowances 7,958 8,400 8,400 8,400 71051 Compensation Adjustment - - - 60,970 Total Personnel Services 1,456,119 1,640,759 1,592,262 1,777,957 7200 Supplies 72001 Office 13,222 13,150 12,495 13,150 72002 Postage 2,492 3,630 3,158 3,630 72004 Printing 2,774 4,050 2,858 4,050 72007 Wearing Apparel 6,420 7,590 6,560 7,590 72008 Film, Developing & Battery 239 1,547 1,004 1,547 72016 Motor Vehicle 33,494 32,189 34,649 45,000 72021 Minor Tools 11,000 13,500 13,269 13,500 72026 Cleaning & Janitorial 17,095 17,606 19,444 18,906 72031 Chemical 46,030 52,901 50,297 58,351 72032 Medical 298 500 458 500 72041 Educational 50,142 52,457 48,311 63,227 72046 Botanical 3,208 5,544 7,090 5,582 Total Supplies 186,414 204,664 199,593 235,033 7300 Maintenance 73001 Land 4,393 16,534 12,000 17,000 73011 Buildings 49,659 54,896 80,924 51,776 73012 Docks & Piers 1,643 2,350 1,175 2,350 73013 Recreation Equipment 8,699 11,015 3,168 11,015 73021 Filtration Plants 1,079 7,500 5,450 7,500 73022 Sanitary Sewers 196 - - - 73025 Streets Sidewalks & Curbs 5,071 4,836 4,800 4,772 73027 Heating & Cooling System 1,385 7,500 5,430 7,500 73028 Electrical Maintenance 36,521 32,249 27,365 32,850 73041 Furniture & Fixtures 4,598 3,600 3,465 3,600 73042 Machinery & Equipment 5,363 8,350 8,000 8,350 73043 Motor Vehicles 75,915 72,700 76,930 73,804 73044 Street Signs 1,278 1,500 1,034 1,500 73045 Radio & Testing Equipment - 1,000 500 1,000 73049 Barricades 1,193 4,400 4,328 4,400 Total Maintenance 196,993 228,430 234,569 227,417 i0b.1 CITY OF BAYTOWN SERVICE LEVEL BUDGET 5000 PARKS & RECREATION Actual Budget Estimated Adopted Acct# Acct Description 2003 -04 2004 -05 2004 -05 2005 -06 7400 Services 26,791 - 74001 Communication 15,492 17,857 7,415 3,928 74002 Electric Service 108,163 154,102 143,370 197,134 74005 Natural Gas 2,540 16,000 13,257 14,000 74021 Special Services 221,692 241,158 233,970 254,146 74036 Advertising 2,476 4,386 4,198 4,386 74041 Travel & Reimbursables 5,293 7,039 6,895 7,310 74042 Education & Training 3,971 3,175 3,085 3,300 74051 Rents 9,990 8,380 8,690 8,380 74058 Landfill Fees 5,912 10,812 10,000 10,812 74071 Association Dues 1,522 1,885 1,725 1,880 74123 Instructor Fees - 1,000 5,400 11,000 Total Services 377,051 465,794 438,005 516,276 7500 Sundry Charges 77106 Little League Light Contract 9,968 15,000 11,650 15,000 Total Sundry & Other 9,968 15,000 11,650 15,000 Total Operating 2,226,545 2,554,647 2,476,079 2,771,683 8000 Capital Outlay 80001 Furniture & Equip <$5,000 26,791 - 81002 Iand Improvements - - 15,000 81011 Signs - - 31,000 - 82011 Building & Improvements 18,257 39,750 45,350 28,000 83031 Fences - 9,800 9,800 14,700 84042 Machinery & Equipment 8,666 41,350 42,666 14,000 84043 Motor Vehicles 21,068 25,000 21,147 100,000 84052 Heavy Equipment 20,291 - - - 84061 Other Equipment 16,912 20,000 20,000 35,000 85001 Construction - 13,000 13,000 8,000 86011 Capital Lease Purchases 124,212 140,967 140,966 74,781 Total Capital Outlay 236,197 289,867 323,929 289,481 TOTAL DEPARTMENT $ 2,462,742 $ 2,844,514 $ 2,800,008 $ 3,061,164 177 178 CITY OF BAYTOWN PROGRAM SUMMARY 6000 STERLING MUNICIPAL LIBRARY Program Description The mission of this department is to provide a program of public library service, which makes available to the citizens resources for: life -long learning; access to information; a rich and satisfying leisure life. Major Goals • Provide a rich collection of current materials appropriate for recreational reading and listening, which appeals to all ages and interests. • Use a well - trained staff and adequate print and electronic reference resources to provide timely, accurate and useful information for community residents. • Employ services for children, birth through high school, as well as for parents and children together, to encourage young people to develop an interest in learning and a love of reading. • Support an independent learning center for all ages and accomplishments. This will permit the pursuit of a sustained program of learning, which begins with the illiterate and continues through advanced academic levels. • Increase capacity to serve Spanish- speaking patrons of all ages through programming and collection development. • Enhance Bookmobile /Outreach services through the use of technology, increased reference services, convenient access, & programming for all ages. Major Objectives • Through book and audio - visual reviews in professional journals, purchase and lease a library collection of high caliber to meet the needs and interests of Baytown's reading public. • Through the use of creatively selected materials and innovative programming, excite the imagination of Baytown's youth, individually and in groups, with a varied current collection and activities that meet their research, recreational and developmental needs. Enhance customer service by providing outstanding customer service in -house and `value added" services via technology (e.g., renewal from home via Internet, verification of personal account via Internet from home, access to the Library catalog & selected subject databases 2417 via Internet from home, email reference, online pre - publication reserves, online reviews/ tables of contents/ book jacket covers/ synopses for materials in the catalog/ online Baytown Sun index). Reach out to the economically, educationally and culturally deprived citizens of our community with mobile library service, which is brought to their nursing home, home or neighborhood. Awaken the intellect by opening the world of reading and learning to the functionally illiterate through an innovative, well structured and disciplined literacy program. Performance Measures 1. Reference transactions per user visit Actual Budget Estimated Projected Workload Measures 2003 -04 2004 -05 2004 -05 2005 -06 1. Annual visits to library 284,606 300,000 302,000 320,000 2. Annual Circulation 564,967 515,000 570,000 580,000 3. Use of Electronic Resources 645,128 260,000 1,260,000 1,500,000 4. Annual Reference Transactions 35,244 32,500 37,000 38,000 5. Materials Added 14,145 16,000 16,000 18,000 6. Registered Borrowers 59,181 59,000 61,000 7. Program Attendance 20,233 15,000 18,000 19,000 8. Users Trained in Info. Technology 8,090 6,500 9,000 9,400 9. Public Service Hours of User Training 1,413 1,300 1,400 1,500 10. Hours Spent Servicing User Technology 164 150 180 200 Performance Measures 1. Reference transactions per user visit .13 .55 .25 .30 2. Circulation per user visit 1.98 1.72 1.90 1.95 3. New Materials Per Borrower .23 .27 .25 .30 4. Average circulation per item owned NA NA 2.10 3.20 5. Attendance Per Program 38 38 38 6. # times databases accessed from inside lib. NA NA 20,000 23,000 7. # times databases accessed from outside lib. NA NA 8,000 10,000 179 CITY OF BAYTOWN SERVICE LEVEL BUDGET 6000 STERLING MUNICIPAL LIBRARY Actual Budget Estimated Adopted Acct# Acct Description 2003 -04 2004 -05 2004 -05 2005 -06 7100 Personnel Services 71002 Regular Wages $ 788,107 $ 853,388 $ 835,046 $ 858,572 71003 Part Time Wages 343,778 411,114 389,180 370,000 71009 Overtime 16,229 13,200 16,000 6,000 71021 Health & Dental Insurance 92,039 103,423 99,250 126,712 71022 TMRS 111,767 128,129 125,537 131,552 71023 FICA 86,417 95,870 75,962 92,799 71028 Workers Compensation 6,734 6,261 5,491 6,029 71041 Allowances 5,100 5,100 5,175 5,100 71051 Compensation Adjustment - - - 49,385 Total Personnel Services 1,450,171 1,616,485 1,551,641 1,646,149 7200 Supplies 72001 Office 5,759 6,000 5,400 6,000 72002 Postage 7,896 9,975 9,975 10,239 72016 Motor Vehicle 1,570 2,162 2,500 6,300 72021 Minor Tools 4,352 4,200 4,500 4,200 72026 Cleaning & Janitorial 3,193 3,500 3,200 3,500 72041 Educational 10,223 5,229 5,229 5,229 72091 Supplies Reimbursed (14,389) - - - Total Supplies 18,604 31,066 30,804 35,468 7300 Maintenance 73001 Land 5,469 6,270 6,100 5,400 73011 Buildings 25,594 22,276 23,600 22,460 73027 Heating & Cooling System 12,413 14,000 14,000 13,900 73041 Furniture & Fixtures 3,760 4,000 4,000 4,000 73042 Machinery & Equipment 1,258 1,500 1,000 1,500 73043 Motor Vehicles 5,243 4,000 4,000 4,000 73046 Books 12,477 15,700 12,700 15,700 Total Maintenance 66,214 67,746 65,400 66,960 7400 Services 74001 Communication 1,602 3,900 229 - 74002 Electric Service 127,137 125,000 132,222 181,805 74005 Natural Gas 29,024 27,000 28,215 32,000 74041 Travel & Reimbursables 5,982 6,265 6,265 6,265 74042 Education & Training 2,357 2,400 2,400 2,400 74051 Rents 71,230 79,343 79,343 48,012 74071 Association Dues 1,100 1,415 1,415 1,415 74088 Library - HALAN 65,075 67,637 67,637 76,256 74089 Library - Periodicals 33,027 34,987 34,987 34,987 Total Services 336,534 347,947 352,713 383,140 Total Operating 1,871,523 2,063,244 2,000,558 2,131,717 180 CITY OF BAYTOWN SERVICE LEVEL BUDGET 6000 STERLING MUNICIPAL LIBRARY Actual Budget Estimated Adopted Acct# Acct Description 2003 -04 200405 2004 -05 2005 -06 8000 Capital Outlay 80001 Furniture & Equipment < $5000 83027 Heating & Cooling System 84042 Machinery & Equipment 84046 Books 84061 Other Equipment 86011 Capital Lease Payment Total Capital Outlay TOTAL DEPARTMENT M 7,985 20,000 23,902 - 5,000 5,000 86,162 85,545 85,545 108,456 2,785 13,667 13,667 20,467 - - - 2,862 96,932 124,212 128,114 133,785 $ 1,968,455 $ 2,187,456 $ 2,128,672 $ 2,265,502 181 CITY OF BAYTOWN SERVICE LEVEL BUDGET 9010 TRANSFERS OUT This cost center represents funding to other funds and costs allocation for operating services. Actual Budget Estimated Adopted Acct# Acct Description 2003 -04 2004 -05 2004 -05 2005 -06 90M Other Financing Uses 91210 To Emergency Mgt - Trust 91291 To Emergency Management 91298 To Wetland Research Center 91351 To Capital Improvement Program 91401 ToGOIS 91450 To Accrued Leave- General Fund 91520 To Water & Sewer Fund 91540 To Bayland Island 91550 To Garage Fund 91552 To Warehouse Operations 670,000 Total Other Financing Uses TOTAL DEPARTMENT 431A $ 25,000 $ 75,000 $ 75,000 $ 25,000 109,750 150,905 133,133 207,752 40,000 40,000 40,000 40,000 1,250,000 220,000 1,220,000 350,000 1,358,481 1,458,481 1,458,481 446,252 725,083 670,000 670,000 670,000 29,545 29,545 29,545 29,545 184,779 277,995 277,995 40,000 - 48,449 48,449 48,449 131,174 140,278 140,278 140,278 3,853,812 3,110,653 4,092,881 1,997,276 $ 3,853,812 $ 3,110,653 $ 4,092,881 $ 1,997,276 CITY OF BAYTOWN GENERAL DEBT SERVICE FUND 401 BUDGET SUMMARY BY FUND BEGINNING BALANCE Add: Current Ad Valorem Taxes Delinquent Ad Valorem Taxes Penalty and Interest Interest in Investments Transfer In from W &S Transfer In from General Fund Transfer In from CCPD LT Liab Transfer In from Hotel/Motel Transfer In from CIPF Actual Budget Estimated Adopted 2003 -04 2004 -05 2004 -05 2005 -06 $ 3,022,443 $ 2,689,676 $ 2,273,295 $ 1,691,157 5,271,301 5,407,407 5,525,744 5,608,155 143,755 108,169 140,000 140,000 107,170 60,742 73,000 73,000 53,207 40,000 30,000 35,000 164,468 481,738 468,745 479,501 1,358,481 1,45 8,481 1,458,481 446,252 751,183 748,395 748,395 749,370 318,633 - - - 1,105,000 1,135,000 1,135,000 - Total Revenues 9,273,198 9,439,932 9,579,365 7,531,278 FUNDS AVAILABLE FOR DEBT SERVICE Deduct: Principal Payments Interest Payments Bond Defeasance Paying Agent Fees Arbitrage Calculation ENDING BALANCE 12,295,641 12,129,608 11,852,660 9,222,435 4,860,000 5,068,000 5,012,950 4,995,000 3,170,947 3,313,807 2,858,893 3,159,967 1,970,000 2,270,000 2,270,000 - 7,764 14,000 5,000 10,000 13,635 21,500 14,660 20,000 Total Deductions 10,022,346 10,687,307 10,161,503 8,184,967 $ 2,273,295 $ 1,442,301 $ 1,691,157 $ 1,037,468 Tax Rate Allocation Between Operating & Debt 37.99% 62.01% ■ Operations and Maintenance ■ Interest and Sinking CITY OF BAYTOWN ASSESSED VALUATION, ESTIMATED AD VALOREM COLLECTIONS & AD VALOREM TAX RATE DISTRIBUTION Fiscal Year 2004 -05 Taxable Assessed Value at 05/31/2005 Estimated Growth: Subtract TIRZ increment Estimated Growth Assessed Valuation for Fiscal Year 2005 -06 (estimated) Tax Rate per $100 Valuation Estimated Tax Levy ** Estimated Collections TOTAL FUNDS AVAILABLE Estimates $ 2,077,364,360 (178,570) 1-5% 31,160,465 2,108,346,255 0.73703 15,539,144 95.0'% $ 14,762,187 TAX RATE PER $100 Adopted Actual Actual Adopted Allocation Rate Rate Rate of Rate Adopted Proposed Distribution 2003 -04 2004 -05 2005.06 2005 -06 2005 -06 Operations and Maintenance 0.45700 0.45700 0.45700 62.01% $ 9,154,032 Interest and Sinking 0.28003 0.28003 0.28003 37.99% 5,608,155 Totals 0.73703 0.73703 0.73703 100% $ 14,762,187 ** Each year, the estimated tax levy may be different than the actual tax levy approved and adopted by the City Council. This difference is primarily due to delays in receiving the certified roll from the Harris County Appraisal District. Certified rolls are required to be submitted to the City by July 25th or as soon thereafter as practicable. The City traditionally receives the certified rolls in mid August. This delay hinders the City's ability to finalize budget estimates for ad valorem taxes in a timely manner. 184 CITY OF BAYTOWN ASSESSED VALUATIONS, TAX LEVY AND COLLECTIONS (Last Ten Fiscal Years) Rate Current Year Percent Fiscal Taxable Per $100 Tax Taxes Collected Year Value Valuation Levied Collected Current Year 199495 $ 1,757,988,462 $ 0.73703 $ 12,752,053 $ 12,321,641 96.6% 1995 -96 1,823,086,852 0.73703 13,436,697 12,998,882 96.7% 1996 -97 1,885,768,628 0.73703 13,899,589 13,471,414 96.9% 1997 -98 1,985,389,020 0.73703 14,632,913 14,308,231 97.8% 1998 -99 2,097,077,240 0.73703 15,456,088 14,986,212 97.0% 1999 -00 2,150,312,510 0.73703 15,848,448 15,283,573 96.4% 2000 -01 1,625,552,540 0.73703 11,980,810 11,453,519 95.6% 2001 -02 1,796,088,449 0.73703 13,237,711 12,570,268 95.0% 2002 -03 1,855,753,110 0.73703 13,677,457 13,017,092 952% 2003 -04 1,976,644,620 0.73703 14,568,464 13,873,882 95.2% 200405 * 2,077,364,360 0.73703 15,310,799 14,545,259 95.0% * as of 05/31/2005 1R1il CITY OF BAYTOWN GENERAL LONG TERM DEBT PRINCIPAL AND INTEREST REQUIREMENTS As of October 1, 2005 Fiscal Interest Interest Year Principal Due 2/1 Due 8/1 Interest Total 2006 $ 4,995,000 $ 1,560,484 $ 1,360,459 $ 2007 5,155,000 1,360,459 1,227,668 2008 5,535,000 1,227,668 1,092,441 2009 5,285,000 1,092,441 964,308 2010 5,550,000 964,308 832,079 2011 5,830,000 832,079 692,859 2012 4,740,000 692,859 586,414 2013 2,670,000 586,414 528,550 2014 2,790,000 528,550 467,468 2015 2,955,000 467,468 402,436 2016 2,865,000 402,436 337,191 2017 2,605,000 337,191 277,332 2018 2,390,000 277,332 221,569 2019 1,785,000 221,569 180,515 2020 1,875,000 180,515 136,483 2021 1,655,000 136,483 96,893 2022 1,745,000 96,893 54,616 2023 1,255,000 54,616 25,739 2024 740,000 25,739 8,819 2025 415,000 8,819 - El I1 2,920,944 $ 2,588,127 2,320,109 2,056,750 1,796,387 1,524,938 1,279,273 1,114,964 996,018 869,904 739,626 614,522 498,901 402,084 316,998 233,376 151,509 80,356 34,558 8,819 ),548,162 $ 7,915,945 7,743,129 7,855,111 7,341,750 7,346,389 7,354,938 6,019,274 3,784,964 3,786,019 3,824,905 3,604,627 3,219,522 2,888,902 2,187,084 2,191,999 1,888,376 1,896,509 1,335,356 774,558 423,819 3,383,177 186 Annual Debt Service Requirements $8.00 $7.00 $6.00 e $5.00 -4.S4.001 d 'S $3.00 a $2.00 $1.00 N N fV fV dual Year 186 CITY OF BAYTO W N GENERAL LONG TERM DEBT SCHEDULE OF FISCAL YEAR 2005.06 REQUIREMENTS Principal Principal & Interest Principal Annum of Outstanding Requirements for 2005 -06 Outstanding Series Obligation Issue Oct. 1, 2005 1 Principal I Interest I Total Sept. 30, 2006 1995 General Obligation $ 4.310.000 $ 195.000 $ 195.000 $ 5.168 $ 200.168 $ - 1997 Tax & Revenue Cat of Oblig. 4,070,000 1998 Tax & Revenue Cert. of Oblig. 15,060,000 1998 General Obligation & Refd 15,235,000 2000 Certificate of Obligation 4,000,000 2002 General Obligation 7,010,000 2002 General Obligation Refd 11,610,000 2002 Marina haprovementRefd 3,020,000 2003 General Obligation 7,355,000 2004 General Obligation 4,705,000 2005 General Obligation 5,060,000 2005A General Obligation Refd 7,740,000 376,408 Total 6,850,000 General Obligation& CO's Series 548,918 2006 (est.) $ 5,215,000 175,000 Total 393,238 2,965,000 " 175,000 32,370 207,370 590,000 8,890,000 1,050,000 414,484 1,464,484 7,840,000 9,815,000 1,580,000 420,293 2,000,293 8,235,000 3,455,000 ** 140,000 65,088 205,088 1,085,000 ** 6,355,000 240,000 322,056 562,056 6,115,000 9,120,000 815,000 453,238 1,268,238 8,305,000 2,255,000 275,000 101,408 376,408 1,980,000 6,850,000 260,000 288,918 548,918 6,590,000 4,565,000 175,000 218,238 393,238 4,390,000 5,060,000 35,000 284,340 319,340 5,025,000 7,740,000 55,000 315,345 370,345 7,685,000 $ 6T265000 $ 4.995,000 $ 2.920,946 $ 7,915.946 S 57,840,000 239.021 5,215.000 S 67 265.000 S 4,995 000 S 3.159.967 S 8.154.967 S 63.055.000 * $2200,000 of the 1997 Tax & Revenue Certificate of Obligation was refunded with the issuance of the General Obligation Refunding, Series 2005 A bonds. ** $2,230,000 of the 2000 Certificate of Obligation was refunded with the issuance of the General Obligation Refunding, Series 2005 A bonds. 187 CITY OF BAYTOWN STATEMENT OF BONDED INDEBTEDNESS GENERAL OBLIGATION BONDS Fiscal Year 2005 -06 Fiscal Interest Principal Interest Interest Total Annual Principal Year Rate Due 02/01 Due 02/01 Due 08/01 Interest Re uirement Outstanding General Obligation 14,173 9,825 23,998 208,998 405,000 2008 4.800% 195,000 9,825 5,145 $ 4,310,000 Series 1995 5,145 - 5,145 Date of Issue - July 1, 1995 698,066 $ 590,994 $ Term - 20 Years 3,019,062 Fiscal Interest Principal Interest Interest Total Total Debt Balance of Year Rate Due 2/1 Due 2/1 Due 8/1 Interest for Fiscal Yr Principal $ 4,090,000 1999 4.450% $ 120,000 $ 112,993 $ 110,322 $ 223,315 $ 343,315 3,970,000 2000 4.550% 130,000 110,322 107,365 217,687 347,687 3,840,000 2001 4.750% 140,000 107,365 104,040 211,405 351,405 3,700,000 2002 4.900% 145,000 104,040 100,487 204,527 349,527 3,555,000 2003 5.000% 160,000 100,487 96,488 196,975 356,975 3,395,000 2004 5.150% 170,000 96,488 92,109 188,597 358,597 3,225,000 2005 5.150% 605,000 92,109 5,168 97,277 702,277 195,000 2006 5.300% 195,000 5,168 - 5,168 200,168 $ 1,665,000 $ 728,972 $ 615,979 $ 1,344,951 $ 3,009,951 * Early Redemption approved by City Council April 22, 2004 Tax & Revenue Cert. of Oblig. $ 4,070,000 Series 1997A Date of Issue - July 1, 1995 Term - 20 Years Fiscal Interest Principal Interest Interest Total Total Debt Balance of Year Rate Due 2/1 Due 2/1 Due 8/1 Interest for Fiscal Yr Principal $ 3,930,000 1999 7.500% $ 115,000 $ 107,073 $ 102,760 $ 209,833 $ 324,833 3,815,000 2000 7.500% 120,000 102,760 98,260 201,020 321,020 3,695,000 2001 7.500% 130,000 98,260 93,385 191,645 321,645 3,565,000 2002 7.500% 135,000 93,385 88,323 181,708 316,708 3,430,000 2003 7.500% 145,000 88,323 82,885 171,208 316,208 3,285,000 2004 6.250% 155,000 82,885 78,041 160,926 315,926 3,130,000 2005 4.500% 165.000 78.041 1 R- 19R 96.239 761 739 7 Ors tun 2007 4.700% 185,000 14,173 9,825 23,998 208,998 405,000 2008 4.800% 195,000 9,825 5,145 14,970 209,970 210,000 2009 4.900% 210,000 5,145 - 5,145 215,145 - $ 1,730,000 $ 698,066 $ 590,994 $ 1,289,062 $ 3,019,062 ' Early Redemption approved by City Council April 22, 2004 188 CITY OF BAYTOWN STATEMENT OF BONDED INDEBTEDNESS GENERAL OBLIGATION BONDS Fiscal Year 2005 -06 Fiscal Interest Principal Interest Interest Total Annual Principal Year Rate Due 02/01 Due 02/01 Due 08101 Interest Requirement Outstanding of Oblie. $ ISeries 1998 Date of Issue - May 15,1998 Term - 20 Years I 1999 4.50% $ 730,000 $ 508,984 $ 341,454 $ 850,438 $ 1,580,438 14,330,000 2000 4.50% 815,000 341,454 323,117 664,571 1,479,571 13,515,000 2001 4.50% 850,000 323,117 303,992 627,109 1,477,109 12,665,000 2002 4.50% 885,000 303,992 284,079 588,071 1,473,071 11,780,000 2003 4.50% 920,000 284,079 263,379 547,459 1,467,459 10,860,000 2004 4.50% 965,000 263,379 241,667 505,046 1,470,046 9,895,000 2005 4.50% 1.005.000 241.667 219.054 460,721 1,465.721 8,890,000 2007 6.00% 1,095,000 195,429 162,579 358,009 1,453,009 6,745,000 2008 4.60% 1,145,000 162,579 136,244 298,824 1,443,824 5,600,000 2009 4.60% 445,000 136,244 126,009 262,254 707,254 5,155,000 2010 4.60% 465,000 126,009 115,314 241,324 706,324 4,690,000 2011 4.70% 490,000 115,314 103,799 219,114 709,114 4,200,000 2012 4.80% 510,000 103,799 91,559 195,359 705,359 3,690,000 2013 4.88% 540,000 91,559 78,397 169,956 709,956 3,150,000 2014 4.88% 565,000 78,397 64,625 143,022 708,022 2,585,000 2015 5.00% 600,000 64,625 49,625 114,250 714,250 1,985,000 2016 5.00% 630,000 49,625 33,875 83,500 713,500 1,355,000 2017 5.00% 660,000 33,875 17,375 51,250 711,250 695,000 2018 5.00% 695,000 17,375 104,589 17,375 712,375 - 2010 $ 15,060,000 $ 3,660,560 $ 3,151,576 $ 6,812,135 $ 21,872,135 2,935,000 General Oblieation & Ref d ISeries 1998 Date of Issue - July 1. 1998 Term -17 Years I 21 189 $ 15,235,000 1999 4.500% $ 130,000 $ 400,086 $ 340,494 $ 740,580 $ 870,580 15,105,000 2000 4.500% 110,000 340,494 338,294 678,788 788,788 14,995,000 2001 4.500% 115,000 338,294 335,965 674,259 789,259 14,880,000 2002 4.500% 1,105,000 335,965 313,036 649,001 1,754,001 13,775,000 2003 4.500% 1,110,000 313,036 289,726 602,763 1,712,763 12,665,000 2004 4.500% 1,395,000 289,726 259,734 549,460 1,944,460 11,270,000 2005 4.500% 1,455,000 259,734 227,724 487,458 1,942,458 9,815,000 2006 4.500% 1,580,000 227,724 192,569 420,293 2,000,293 8,235,000 2007 6.000% 1,140,000 192,569 166,919 359,488 1,499,488 7,095,000 2008 4.600% 1,325,000 166,919 136,444 303,363 1,628,363 5,770,000 2009 4.600% 1,385,000 136,444 104,589 241,033 1,626,033 4,385,000 2010 4.600% 1,450,000 104,589 70,876 175,465 1,625,465 2,935,000 2011 4.700% 1,525,000 70,876 34,658 105,534 1,630,534 1,410,000 2012 4.800% 790,000 34,658 15,500 50,158 840,158 620,000 2013 4.875% 195,000 15,500 10,625 26,125 221,125 425,000 2014 4.875% 205,000 10,625 5,500 16,125 221,125 220,000 2015 5.000% 220,000 5,500 - 5,500 225,500 - 21 189 CITY OF BAYTOWN STATEMENT OF BONDED INDEBTEDNESS GENERAL OBLIGATION BONDS Fiscal Year 2005.06 Fiscal Interest Principal Interest Interest Total Annual Principal Year Rate Due 02/01 Due 02/01 Due 08101 Interest Requirement Outstanding Certificate of Obligation 6.00% 150,000 30,444 25,944 $ 4,000,000 Series 2000 2008 6.00% Date of Issue - April 1, 2000 20,994 Term - 20 Years 211,938 770,000 2009 6.00% 175,000 20,994 15,744 $ 4,000,000 2000 6.00% $ - $ - $ 74,237 $ 74,237 $ 74,237 4,000,000 2001 6.00% 50,000 111,355 109,855 221,210 271,210 3,950,000 2002 6.00% 110,000 109,855 106,555 216,410 326,410 3,840,000 2003 6.00% 120,000 106,555 102,955 209,510 329,510 3,720,000 2004 6.00% 130,000 102,955 99,055 202,010 332,010 3,590,000 2007 6.00% 150,000 30,444 25,944 56,388 206,388 935,000 2008 6.00% 165,000 25,944 20,994 46,938 211,938 770,000 2009 6.00% 175,000 20,994 15,744 36,738 211,738 595,000 2010 5.55% 185,000 15,744 10,610 26,354 211,354 410,000 2011 5.15% 200,000 10,610 5,460 16,070 216,070 210,000 2012 5.20% 210.000 5.460 - 5.460 215.460 - 2002 $ - $ - $ 240,538 $ 240,538 $ 240,538 7,010,000 2003 5.00% 205,000 180,403 175,278 355,681 560,681 6,805,000 2004 5.00% 220,000 175,278 169,778 345,056 565,056 6,585,000 2005 5.00% 230.000 169,778 164,028 333.806 563,806 6.355.000 2007 5.25% 255,000 158,028 151,334 309,363 564,363 5,860,000 2008 5.25% 265,000 151,334 144,378 295,713 560,713 5,595,000 2009 5.25% 280,000 144,378 137,028 281,406 561,406 5,315,000 2010 5.25% 295,000 137,028 129,284 266,313 561,313 5,020,000 2011 5.25% 315,000 129,284 121,016 250,300 565,300 4,705,000 2012 4.75% 330,000 121,016 113,178 234,194 564,194 4,375,000 2013 4.85% 345,000 113,178 104,812 217,990 562,990 4,030,000 2014 4.90% 360,000 104,812 95,992 200,804 560,804 3,670,000 2015 5.00% 380,000 95,992 86,492 182,484 562,484 3,290,000 2016 5.00% 400,000 86,492 76,492 162,984 562,984 2,890,000 2017 5.13% 420,000 76,492 65,729 142,221 562,221 2,470,000 2018 5.13% 445,000 65,729 54,326 120,056 565,056 2,025,000 2019 5.25% 465,000 54,326 42,120 96,446 561,446 1,560,000 2020 5.40% 490,000 42,120 28,890 71,010 561,010 1,070,000 2021 5.40% 520,000 28,890 14,850 43,740 563,740 550,000 2022 5.40% 550,000 14,850 - 14,850 564,850 - 190 CITY OF BAYTOWN STATEMENT OF BONDED INDEBTEDNESS GENERAL OBLIGATION BONDS Fiscal Year 2005.06 Fiscal Interest Principal Interest Interest Total Annual Principal Year Rate Due 02/01 Due 02/01 Due 08/01 Interest Requirement Outstanding Series 2002 Date of Issue - December 1, 2001 Term - 10 Years $ 11,610,000 2002 $ $ - $ 398,742 $ 398,742 $ 398,742 11,610,000 2003 5.00% 875,000 299,056 277,181 576,238 1,451,238 10,735,000 2004 5.00% 785,000 277,181 257,556 534,738 1,319,738 9,950,000 2005 5.00% 830,000 257,556 236,806 494,363 1,324,363 9,120,000 2006 5.00% 815,000 236,806 216,431 453,238 1,268,238 8,305,000 2007 5.25% 1,380,000 216,431 180,206 396,638 1,776,638 6,925,000 2008 5.25% 1,450,000 180,206 142,144 322,350 1,772,350 5,475,000 2009 5.25% 1,530,000 142,144 101,981 244,125 1,774,125 3,945,000 2010 5.25% 1,615,000 101,981 59,588 161,569 1,776,569 2,330,000 2011 5.25% 1,700,000 59,588 14,963 74,550 1,774,550 630,000 2012 4.75% 630,000 14,963 - 14,963 644,963 - $ 11,610,000 $ 1,785,913 $ 1,885,598 $ 3.671.510 $ 15,281,514 Matins Im rovement Refundin $ 3,020,000 Series 2002 Date of Issue - December 1, 2001 Term -10 Years $ 3,020,000 2002 $ - $ - $ 94,680 $ 94,680 $ 94,680 3,020,000 2003 4.50% 245,000 71,010 65,498 136,508 381,508 2,775,000 2004 4.50% 255,000 65,498 59,760 125,258 380,258 2,520,000 2005 4.50% 265,000 59,760 53,798 113,558 378,558 2,255,000 2006 4.50% 275,000 53,798 47,610 101,408 376,408 1,980,000 2007 4.50% 290,000 47,610 41,085 88,695 378,695 1,690,000 2008 4.70% 305,000 41,085 33,918 75,003 380,003 1,385,000 2009 4.80% 320,000 33,918 26,238 60,155 380,155 1,065,000 2010 4.88% 340,000 26,238 17,950 44,188 384,188 725,000 2011 4.90% 350,000 17,950 9,375 27,325 377,325 375,000 2012 5.00% 375,000 9,375 - 9,375 384,375 - 101 CITY OF BAYTOWN STATEMENT OF BONDED INDEBTEDNESS GENERAL OBLIGATION BONDS Fiscal Year 2005 -06 Fiscal Interest Principal Interest Interest Total Annual Principal Year Rate Due 02/01 Due 02101 Due 08/01 Interest Requirement Outstanding General Obligation 6.00% 185,000 95,844 90,294 186,138 $ 7,355 000 Series 2003 2010 6.00% Date of Issue - March 1, 2003 Term - 20 Years 174,888 364,888 3,660,000 2011 4.50% 195,000 84,594 80,206 $ 7,355,000 2003 $ - $ - $ 132,853 $ 132,853 $ 132,853 7,355,000 2004 5.00% 250,000 159,424 153,174 312,598 562,598 7,105,000 2005 5.00% 255,000 153,174 146,799 299,973 554,973 6,850,000 2006 3.60% 260,000 146,799 142,119 288,918 548,918 6,590,000 2007 5.00% 270,000 142,119 135,369 277,488 547,488 6,320,000 2008 5.00% 280,000 135,369 128,369 263,738 543,738 6,040,000 2009 4.38% 290,000 128,369 122,025 250,394 540,394 5,750,000 2010 3.35% 300,000 122,025 117,000 239,025 539,025 5,450,000 2011 3.60% 310,000 117,000 111,420 228,420 538,420 5,140,000 2012 3.70% 325,000 111,420 105,408 216,828 541,828 4,815,000 2013 3.80% 340,000 105,408 98,948 204,355 544,355 4,475,000 2014 4.00% 355,000 98,948 91,848 190,795 545,795 4,120,000 2015 4.10% 375,000 91,848 84,160 176,008 551,008 3,745,000 2016 4.20% 390,000 84,160 75,970 160,130 550,130 3,355,000 2017 4.30% 410,000 75,970 67,155 143,125 553,125 2,945,000 2018 4.40% 430,000 67,155 57,695 124,850 554,850 2,515,000 2019 4.40% 455,000 57,695 47,685 105,380 560,380 2,060,000 2020 4.50% 475,000 47,685 36,998 84,683 559,683 1,585,000 2021 4.60% 500,000 36,998 25,498 62,495 562,495 1,085,000 2022 4.70% 530,000 25,498 13,043 38,540 568,540 555,000 2023 4.70% 555,000 13,043 - 13,043 568,043 - $ 7,355,000 $ 1,920,103 $ 1,893,532 $ 3,813,634 $ 11,168,639 General (Series 2W4 Date of Issue - June 1.2004 Term - 20 Years I 2005 6.00% $ 140,000 $ 154,592 $ 111,744 $ 266,335 $ 2007 6.00% 175,000 106,494 101,244 207,738 382,738 4,215,000 2008 6.00% 180,000 101,244 95,844 197,088 377,088 4,035,000 2009 6.00% 185,000 95,844 90,294 186,138 371,138 3,850,000 2010 6.00% 190,000 90,294 84,594 174,888 364,888 3,660,000 2011 4.50% 195,000 84,594 80,206 164,800 359,800 3,465,000 2012 4.00% 205,000 80,206 76,106 156,313 361,313 3,260,000 2013 4.00% 210,000 76,106 71,906 148,013 358,013 3,050,000 2014 4.15% 220,000 71,906 67,341 139,248 359,248 2,830,000 2015 4.30% 230,000 67,341 62,396 129,738 359,738 2,600,000 2016 4.45% 240,000 62,396 57,056 119,453 359,453 2,360,000 2017 455% 250,000 57,056 51,369 108,425 358,425 2,110,000 2018 4.65% 260,000 51,369 45,324 96,693 356,693 1,850,000 2019 4.70% 275,000 45,324 38,861 84,185 359,185 1,575,000 2020 4.80% 285,000 38,861 32,021 70,883 355,883 1,290,000 2021 4.90% 300,000 32,021 24,671 56,693 356,693 990,000 2022 4.95% 315,000 24,671 16,875 41,546 356,546 675,000 2023 5.00% 330,000 16,875 8,625 25,500 355,500 345,000 5.00% 345,000 8,625 8.625 353.625 - 192 CITY OF BAYTOWN STATEMENT OF BONDED INDEBTEDNESS GENERAL OBLIGATION BONDS Fiscal Year 2005 -06 Fiscal Interest Principal Interest Interest Total Annual Principal Year Rate Due 02/01 Due 02/01 Due 08101 Interest Requirement Outstanding 2005 0.00% $ - $ Date of Issue - March 1, 2005 Term - 20 Years 105,390 _Series Fiscal Interest Principal Interest Interest Total Total Debt Balance of Year Rate Due 2/1 Due 2/1 Due 8/1 Interest for Fiscal Yr Principal 7,625,000 2008 3.00% 60,000 156,360 155,460 311,820 $ 5,060,000 2006 4.00% $ 35,000 $ 184,438 $ 99,903 $ 284,340 $ 319,340 5,025,000 2007 4.00% 155,000 99,903 96,803 196,705 351,705 4,870,000 2008 4.00% 165,000 96,803 93,503 190,305 355,305 4,705,000 2009 4.00% 170,000 93,503 90,103 183,605 353,605 4,535,000 2010 4.00% 180,000 90,103 86,503 176,605 356,605 4,355,000 2011 4.00% 190,000 86,503 82,703 169,205 359,205 4,165,000 2012 4.00% 205,000 82,703 78,603 161,305 366,305 3,960,000 2013 4.00% 215,000 78,603 74,303 152,905 367,905 3,745,000 2014 4.00% 225,000 74,303 69,803 144,105 369,105 3,520,000 2015 3.50% 240,000 69,803 65,603 135,405 375,405 3,280,000 2016 3.60% 255,000 65,603 61,013 126,615 381,615 3,025,000 2017 3.75% 265,000 61,013 56,044 117,056 382,056 2,760,000 2018 3.80% 280,000 56,044 50,724 106,768 386,768 2,480,000 2019 3.90% 300,000 50,724 44,874 95,598 395,598 2,180,000 2020 4.00% 315,000 44,874 38,574 83,448 398,448 1,865,000 2021 4.00% 335,000 38,574 31,874 70,448 405,448 1,530,000 2022 4.10% 350,000 31,874 24,699 56,573 406,573 1,180,000 2023 4.10% 370,000 24,699 17,114 41,813 411,813 810,000 2024 4.20% 395,000 17,114 8,819 25,933 420,933 415,000 2025 4.25% 415,000 8,819 - 8,819 423,819 - $ 5,060,000 $ 1,355,995 $ 1,171,558 $ 2.527,556 $ 7,587,556 Series 2005A Date of Issue - April 1, 2005 Term -15 Years Fiscal Interest Principal Interest Interest Total Total Debt Balance of Year Rate Due 211 Due 2/1 Due 8/1 Interest for Fiscal Yr Principal $ 7,740,000 2005 0.00% $ - $ - $ 105,390 $ 105,390 $ 105,390 7,740,000 2006 3.00% 55,000 158,085 157,260 315,345 370,345 7,685,000 2007 3.00% 60,000 157,260 156,360 313,620 373,620 7,625,000 2008 3.00% 60,000 156,360 155,460 311,820 371,820 7,565,000 2009 3.50% 295,000 155,460 150,298 305,758 600,758 7,270,000 2010 3.75% 530,000 150,298 140,360 290,658 820,658 6,740,000 2011 4.00% 555,000 140,360 129,260 269,620 824,620 6,185,000 2012 4.00% 1,160,000 129,260 106,060 235,320 1,395,320 5,025,000 2013 4.00% 825,000 106,060 89,560 195,620 1,020,620 4,200,000 2014 4.00% 860,000 89,560 72,360 161,920 1,021,920 3,340,000 2015 4.00% 910,000 72,360 54,160 126,520 1,036,520 2,430,000 2016 4.50% 950,000 54,160 32,785 86,945 1,036,945 1,480,000 2017 4.38% 600,000 32,785 19,660 52,445 652,445 880,000 2018 4.40% 280,000 19,660 13,500 33,160 313,160 600,000 2019 4.50% 290,000 13,500 6,975 20,475 310,475 310,000 2020 4.50% 310,000 6,975 - 6,975 316,975 - $ 7,740,000 $ 1,442,143 $ 1,389,448 $ 2,831,591 $ 10,571,591 193 BAYTOWN i', - CITY OF BAYTOWN ORGANIZATION CHART HOTEL/MOTEL FUND 11 City Council 11 City Manager I Deputy City II Manager Hotel/Motel Fund IQs i CITY OF BAYTOWN HOTEL/MOTEL FUND 232 BUDGET SUMMARY BY FUND Actual Budget Estimated Adopted 2003 -04 2004 -05 2004 -05 2005 06 Revenues (121,164) (132,952) (256,412) 865,657 Hotel/Motel Occupancy Tax $ 424,204 $ 441,284 $ 419,611 $ 420,000 Participation Fees 4,314 6,200 7,000 7,000 Interest Income 14,719 15,000 15,330 15,000 Sale of Merchandise 72 - - - Total Revenues 443,309 462,484 441,941 442,000 Expenditures Personnel Services 20,353 62,398 60,814 63,415 Supplies 8,938 18,085 17,435 18,085 Maintenance 9,301 8,900 8,220 5,900 Services 120,668 225,732 216,865 299,362 Sundry - 650 650 650 Total Operating 159,260 315,765 303,984 387,412 Capital Outlay Transfers Out - Debt Contingency/Unforeseen/New Initiatives Total Expenditures Excess (Deficit) Revenues Over Expenditures Fund Balance - Beginning Fund Balance - Ending No. of Working Capital Days 148,472 48,000 58,026 51,000 318,633 - - - 2 (183,056) (121,164) (132,952) (256,412) 865,657 539,005 682,601 549,649 $ 682,601 $ 417,841 $ 549,649 $ 2932237 398 261 349 153 Hotel Motel Tax Fund Expenditure by Function Historical 6.43% Promotional Bay Communities 82.36% � 5.100/0 Arts 6.11% 197 M CITY OF BAYTOWN PROGRAM SUMMARY 5030 HOTEUMOTEL FUND Program Description The Hotel/Motel Occupancy Tax provides a significant source of revenue for programs and facilities that increase tourism. Major Goals • To provide activities and promotions to enhance tourist participation within the City of Baytown. • Provide support for programs that enrich the quality of life for citizens by cultivating an appreciation in the Arts and historical presentation. Major Objectives • Continue upgrade and maintenance of facilities. • Provide related advertising and promotions. • Develop a public relations /media campaign that effectively promotes the resources of the community. • Enhance the Baytown's image by promoting the City's environmental resources. Actual Budget Estimated Adopted Expenditures by Function 2003 -04 2004 -05 2004 -05 2005 -06 50310 Arts $ 69,843 $ 42,490 $ 42,717 $ 42,673 50320 Promotional 50330 Historical 50340 Convention Center Transfer to GOIS 50350 Bay Communities Total Expenditures 1140 218,660 458,021 451,573 571,116 19,229 30,700 18,014 44,933 318,633 - - - - 52,437 62,589 39,690 CITY OF BAYTOWN SERVICE LEVEL BUDGET 5030 HOTEL/MOTEL Actual Budget Estimated Adopted Acct# Acct Description 2003 -04 2004 -05 2004 -05 2005 -06 7100 Personnel Services 71009 Overtime 71021 Health & Dental 71022 TMRS 71023 FICA 71028 Workers Compensation 71041 Allowances Total Personnel Services 7200 Supplies 72002 Postage 72004 Printing 72041 Educational Total Supplies 7300 Maintenance 73011 Buildings 73027 Heating & Cooling System Total Maintenance 7400 Services 74001 Communication 74002 Electric Service 74005 Natural Gas 74021 Special Services 74036 Advertising 74051 Rents 74087 Miscellaneous Total Services 7500 Sundry Charges 75001 Contributions Total Sundry & Other Total Operating 8000 Capital Outlay 84042 Machinery & Equipment 85001 Construction Total Capital Outlay 9000 Other Financing Uses 91401 ToGOIS Total Other Financing Uses 9900 Contingencies 99001 Contingencies 99002 Unforeseen/New Initiatives Total Contingencies TOTAL DEPARTMENT $ 15,367 $ 49,827 $ 47,945 $ 49,827 1,373 - 92 - 2,109 7,036 6,632 7,538 1,144 3,802 3,548 3,812 360 1,733 2,597 2,238 20,353 62,398 60,814 63,415 - 900 870 900 200 1,675 1,567 1,675 8,738 15,510 14,998 15,510 8,938 18,085 17,435 18,085 4,720 2,700 2,100 2,700 4,581 6,200 6,120 3,200 9,301 8,900 8,220 5,900 - 840 833 - 8,766 14,900 10,051 13,820 1,162 2,300 1,988 2,300 94,803 84,978 83,203 132,528 13,364 110,314 108,900 138,314 2,573 5,400 5,390 5,400 - 7,000 6,500 7,000 650 650 650 650 650 650 159,260 315,765 303,984 387,412 14,503 - - 10,000 133,969 48,000 58,026 41,000 148,472 48,000 58,026 51,000 318,633 318,633 125,000 125,000 150,000 94,883 87,883 110,000 $ 626,365 $ 583,648 $ 574,893 $ 698,412 199 IJ C CITY OF BAYTOWN ORGANIZATION CHART WATER AND SEWER FUND City Council Cite Managcr I Deputy City I Manager Director of Public �� �� Director of Finance Works /Utilities Assistant Director Treasurer of Utilities Water Wastewater Utility Billing Operations Operations 111& Collections CITY OF BAYTOWN WATER & SEWER FUND 520 BUDGET SUMMARY BY FUND Revenues Intergovernmental Operating Revenues Non - operating Revenues Miscellaneous Operating Transfers In Total Revenues Expenditures by Type: Actual Budget Estimated Adopted 2003 -04 2004 -05 2004 -05 2005 -06 $ 846,947 $ 876,733 $ 855,256 $ 849,289 18,503,591 19,786,667 20,073,966 21,439,219 461,677 389,000 284,960 285,000 93,796 78,300 101,600 105,000 29,545 286,545 29,545 561,104 19,935,556 21,417,245 21,345,327 23,239,612 Personnel Services 4,541,324 5,156,425 4,855,422 5,273,937 Supplies 5,296,220 5,380,037 5,442,350 5,540,671 Maintenance 854,348 797,104 907,286 866,361 Services 1,497,927 1,587,670 1,572,429 1,979,414 Sundry 82,115 85,877 85,877 85,877 Total Operating 12,271,934 13,007,113 12,863,364 13,746,260 Capital Outlay 284,875 412,082 421,082 605,537 Debt Requirements 5,367,751 6,224,391 5,252,427 6,716,039 Transfers Out 1,301,326 2,767,659 2,754,666 2,111,775 Contingency - 50,000 146,000 50,000 Total Expenditures 19,225,886 22,461,245 21,437,539 23,229,611 Excess (Deficit) Revenues Over Expenditures 709,670 (1,044,000) (92,212) 10,001 Worldog Capital - Beginning 4,678,869 5,958,489 5,388,539 5,296,327 Restricted Reserve - GASB 45 (944,062) Worldng Capital - Ending $ 5,388,539 $ 4,914,489 $ 5,296,327 $ 4,362,266 No. of Worldng Capital Days 102 80 90 69 Adopted Budget 2005 -06 by Expenditure Type Personnel Services 23% operating 36% Transfers Out & Other 9% Capital Outlay 3% Debt Requirements 29% 20217ransfers In includes a transfer from MDD for the portion of the debt for the NEW W Treatment Plant. CITY OF BAYTOWN WATER & SEWER FUND 520 BUDGET SUMMARY BY FUND Revenues Intergovernmental Operating Revenues Non - operating Revenues Miscellaneous Operating Transfers In Total Revenues Expenditures by Function General Government Water Operations Wastewater Operations Utility Construction Total Operating Actual Budget Estimated Adopted 2003 -04 2004 -05 200445 2005 -06 $ 846,947 $ 876,733 $ 855,256 $ 849,289 18,503,591 19,786,667 20,073,966 21,439,219 461,677 389,000 284,960 285,000 93,796 78,300 101,600 105,000 29,545 286,545 29,545 561,104 19,935,556 21,417,245 21,345,327 23,239,612 984,370 1,281,766 1,330,049 1,318,361 6,619,562 6,730,001 6,717,682 6,913,272 4,074,494 4,500,414 4,585,189 5,114,755 878,383 957,014 797,526 1,055,409 12,55 6,809 13,469,195 13,430,446 14,401,797 Transfer to Debt Service 5,367,751 6,224,391 5,252,427 6,716,039 Transfer to Other Funds 1,301,326 2,767,659 2,754,666 2,111,775 6,669,077 8,992,050 8,007,093 8,827,814 Total Expenditures 19,225,886 22,461,245 21,437,539 23,229,611 Excess (Deficit) Revenues Over Expenditures 709,670 (1,044,000) (92,212) 10,001 Working Capital - Beginning 4,678,869 5,388,539 5,388,539 5,296,327 Restricted Reserve - GASB 45 (944,062) Working Capital - Ending $ 5,388,539 $ 4,344,539 S 5,296,327 $ 4,362,266 Adopted Budget 2005 -06 by Expenditure Function General Government 6% Transfers & Other Operations 370. nWW.aIer 300/6 stewater Operations 22% Utility Constructio 5% M, CITY OF BAYTOWN WATER & SEWER FUND 520 OPERATING RESULTS Actual Budget Estimated Adopted 2003 -04 2004 -05 2004 -05 2005 -06 Operating Revenues Water Sales $ 9,426,250 $ 10,212,167 $ 10,393,000 $ 11,103,000 Sewer Service 8,123,156 8,619,000 8,691,719 9,329,719 Service Charges and Other 1,415,862 1,344,500 1,274,207 1,291,500 BAWA Contract Payment 846,947 876,733 855,256 849,289 Total Operating Revenues 19,812,215 21,052,400 21,214,182 22,573,508 Operating Expenses Water Purchases 4,886,727 4,927,829 4,972,439 4,978,418 Personnel Services 4,541,324 5,156,425 4,855,422 5,273,937 Supplies 409,493 452,208 469,911 562,253 Maintenance 854,348 797,104 907,286 866,361 Services 1,497,927 1,587,670 1,572,429 1,979,414 Miscellaneous 82,115 85,877 85,877 85,877 Depreciation 2,589,518 2,453,643 2,490,535 2,415,653 Total Operating Expenditures 14,861,452 15,460,756 15,353,899 16,161,913 Operating Income (Loss) 4,950,763 5,591,644 5,860,283 6,411,595 Non - operating Interest Revenue and Other 93,796 78,300 101,600 105,000 Interest Expenses and Other (3,517,751) (3,202,391) (2,797,427) (3,057,039) Contingency (50,000) (146,000) (50,000) Total Non - operating Expenses (3,423,955) (3,174,091) (2,841,827) (3,002,039) Net Income Before Operating Transfers Operating Transfers Operating Transfers In Operating Transfers (Out) Net Operating Transfers Net Income (Loss) 1,526,808 2,417,553 3,018,456 3,409,556 29,545 286,545 29,545 561,104 (1,301,326) (2,767,659) (2,754,666) (2,111,775) (1,271,781) (2,481,114) (2,725,121) (1,550,671) $ 255,027 S (63,561) S 293,335 S 1,858,885 onciliation of Net Income (Loss) to Revenues Over (Under) Expenses: Income (Loss) $ 255,027 $ (63,561) $ 293,335 Principal Debt Retirement (1,850,000) (3,022,000) (2,455,000) Capital Outlay (284,875) (412,082) (421,082) Depreciation 2,589,518 2,453,643 2,490,535 enues Over (Under) Expenditures $ 709,670 $ (1,044,000) $ (92,212) 204 $ 1,858,885 (605,537)1 S 10,001 CITY OF BAYTOWN WATER & SEWER FUND REVENUE DETAIL Actual Budget Estimated Adopted Acct# Revenue 2003 -04 200405 2004 -05 2005 -06 43302 BAWA - Contract Svcs. Total Intergovernmental 46001 Sale of Water 46002 Sewer Service 46003 Penalties 46005 City Fire Hydrants 46006 City Water & Sewer Svcs. 46007 Pollution Control Fees Operating Revenues $ 846,947 $ 876,733 $ 855,256 $ 849,289 846,947 876,733 855,256 849,289 9,426,250 10,212,167 10,393,000 11,103,000 8,123,156 8,619,000 8,691,719 9,329,719 490,333 484,000 505,973 523,000 225,000 225,000 225,000 225,000 102,500 102,500 102,500 102,500 136,352 144,000 155,774 156,000 18,503,591 19,786,667 20,073,966 21,439,219 47102 Turn-on Fees 112,716 109,000 122,000 122,000 47103 Water Tap Fees 103,600 96,000 126,860 127,000 47104 Sewer tap Fees 39,200 40,000 36,100 36,000 47105 Connection Fees 206,161 144,000 - - Non- operating Revenues 461,677 389,000 284,960 285,000 49001 Sale of City Property 11,456 10,000 10,000 10,000 49003 Interest on Investment 75,233 68,300 91,600 95,000 49091 Miscellaneous 7,616 - - - 49093 Overages and Shortages (509) - - - Total Miscellaneous 93,796 78,300 101,600 105,000 TOTAL REVENUES 19,906,011 21,130,700 21,315,782 22,678,508 61101 From General Fund 29,545 29,545 29,545 29,545 61215 From MDD - 257,000 - 531,559 Total Operating Transfers In 29,545 286,545 29,545 561,104 TOTAL REVENUES & TRANSFERS $ 19,935,556 $ 21,417,245 $ 21,345,327 $ 23,239,612 205 CITY OF BAYTOWN WATER SEWER FUND 520 BUDGET SUMMARY BY ACCOUNT Actual Budget Estimated Adopted Acct# Acct Description 2003 -04 2004 -05 2004 -05 2005 -06 7100 Personnel Services 71003 Regular Wages $ 2,951,291 $ 3,312,968 $ 3,129,238 $ 3,254,002 71003 Part Time Wages 15,443 10,300 10,300 10,500 71009 Overtime 295,295 319,067 321,493 323,152 71011 ExtraHelp/Pemporary 39,541 44,800 95,192 33,750 71021 Health & Dental Insurance 436,700 527,128 440,242 623,901 71022 TMRS 450,779 534,184 494,505 543,111 71023 FICA 240,811 273,552 247,720 266,557 71028 Workers Compensation 96,164 117,986 102,452 125,346 71041 Allowances 15,300 16,440 14,280 13,080 71051 Compensation Adjustment - - - 134,538 71052 Salary Savings - - - (54,000) Total Personnel Services 4,541,324 5,156,425 4,855,422 5,273,937 7200 Supplies 72001 Office 10,056 9,758 11,435 12,658 72002 Postage 56,624 54,754 49,951 76,435 72004 Printing 9,131 10,000 10,000 11,500 72007 Wearing Apparel 30,335 36,600 33,635 37,257 72016 Motor Vehicle 83,432 76,771 100,684 120,898 72021 Minor Tools 25,772 25,525 25,524 25,285 72026 Cleaning & Janitorial 2,000 2,400 .2,282 2,370 72031 Chemical 191,794 236,100 236,100 275,550 72032 Medical 99 300 300 300 72052 Treated Water 4,886,727 4,927,829 4,972,439 4,978,418 Total Supplies 5,296,220 5,380,037 5,442,350 5,540,671 7300 Maintenance 73001 Land 3,962 8,500 8,000 8,800 73011 Buildings 3,019 6,900 11,350 6,900 73022 Sanitary Sewers 27,186 36,000 36,000 36,000 73023 Water Distribution System 89,310 80,000 82,000 83,000 73024 Reservoirs & Wells 10,276 5,000 5,000 5,000 73025 Streets Sidewalks & Curbs 10,329 11,000 11,000 11,400 73027 Heating & Cooling System 939 7,500 6,949 7,500 73041 Furniture & Fixtures 5,458 5,070 5,190 - 73042 Machinery & Equipment 287,342 228,500 338,500 305,500 73043 Motor Vehicles 273,068 266,534 255,583 256,915 73047 Meters & Settings 143,459 138,500 144,114 136,676 73055 Computers - 3,600 3,600 8,670 Total Maintenance 854,348 797,104 907,286 866,361 7400 Services 74001 Communication 6,564 7,728 5,907 151 74002 Electric Service 967,411 981,131 978,033 1,344,796 74005 Natural Gas 257 300 300 400 74011 Hire Of Equipment 9,350 11,220 16,928 12,568 74021 Special Services 196,312 229,780 214,136 238,666 206 CITY OF BAYTOWN WATER SEWER FUND 520 BUDGET SUMMARY BY ACCOUNT Actual Budget Estimated Adopted Acct# Acct Description 2003 -04 2004 -05 2004 -05 2005 -06 74022 Audits 19,940 14,000 14,095 16,600 74026 Janitorial Services 2,585 2,700 2,542 2,589 74041 Travel & Reimbursables 2,694 8,197 8,386 8,555 74042 Education & Training 18,203 20,720 21,001 21,275 74051 Rents 182,083 203,100 203,100 215,286 74071 Association Dues 1,312 2,109 2,170 2,560 74210 General Liability Insurance 12,897 14,187 14,606 16,067 74220 Errors & Omissions 18,476 19,550 20,600 22,660 74240 Auto liability 18,040 20,786 19,116 21,027 74241 Auto Collision 7,062 7,769 7,288 8,016 74242 Auto Catastrophic 663 729 663 729 74271 Mobile Equipment 2,189 2,408 2,178 2,396 74272 Real & Personal Property 20,932 23,025 23,149 25,464 74277 Flood Insurance 10,607 17,231 17,231 18,609 74280 Bonds 350 1,000 1,000 1,000 91527 Total Services 1A97.927 1.587.670 1.572.429 1.979.414 7500 Sundry Charges 75088 Bad Debt -Cutoff Accounts 82,115 85,877 85,877 85,877 Total Sundry & Other 82,115 85,877 85,877 85,877 Total Operating 12,271,934 13,007,113 12,863,364 13,746,260 8000 Capital Outlay 80001 Furniture & Equipment < $5,000 883 4,890 4,890 - 82011 Building and Improvements - - - 74,500 83023 Water Distribution System 165,193 175,000 175,000 175,000 83029 Sewer Connections 3,638 6,000 5,000 6,000 83035 Meters & Connections 51,261 45,000 55,000 55,000 84042 Machinery & Equipment 48,995 131,000 131,000 85,000 84043 Motor Vehicles - - - 98,000 86011 Capital Lease Purchases 14,905 50,192 50,192 112,037 Total Capital Outlay 284,875 412,082 421,082 605,537 9000 Other Financing Uses 91101 To General Fund 1,033,841 1,063,921 1,063,921 1,454,274 91401 To G O I S 164,468 481,738 468,745 479,501 91510 To BAWA - 68,000 68,000 68,000 91522 To W W I S 5,367,751 6,224,391 5,252,427 6,716,039 91521 To Sick Leave -Water & Sewer 103,017 110,000 110,000 110,000 91527 To CIPF - Water and Sewer Fund - 1,044,000 1,044,000 Total Other Financing Uses 6,669,077 8,992,050 8,007,093 8,827,814 9900 Contingencies 99001 Contingencies - 50,000 50,000 50,000 Total Contingencies 50,000 50,000 50,000 TOTAL EXPENDITURES $ 19,225,886 $ 22,461,245 $ 21,341,539 $ 23,229,611 207 CITY OF BAYTOWN WATER SEWER FUND 520 BUDGET SUMMARY BY ACCOUNT Actual Budget Estimated Adopted Acct# Acct Description 2003 -04 2004 -05 2004 -05 2005 -06 7100 Personnel Services 71003 Regular Wages $ 2,951,291 $ 3,312,968 $ 3,129,238 $ 3,254,002 71003 Part Time Wages 15,443 10,300 10,300 10,500 71009 Overtime 295,295 319,067 321,493 323,152 71011 ExtraHelp/Pemporary 39,541 44,800 95,192 33,750 71021 Health & Dental Insurance 436,700 527,128 440,242 623,901 71022 TMRS 450,779 534,184 494,505 543,111 71023 FICA 240,811 273,552 247,720 266,557 71028 Workers Compensation 96,164 117,986 102,452 125,346 71041 Allowances 15,300 16,440 14,280 13,080 71051 Compensation Adjustment - - - 134,538 71052 Salary Savings - - - (54,000) Total Personnel Services 4,541,324 5,156,425 4,855,422 5,273,937 7200 Supplies 72001 Office 10,056 9,758 11,435 12,658 72002 Postage 56,624 54,754 49,951 76,435 72004 Printing 9,131 10,000 10,000 11,500 72007 Wearing Apparel 30,335 36,600 33,635 37,257 72016 Motor Vehicle 83,432 76,771 100,684 120,898 72021 Minor Tools 25,772 25,525 25,524 25,285 72026 Cleaning & Janitorial 2,000 2,400 2,282 2,370 72031 Chemical 191,794 236,100 236,100 275,550 72032 Medical 99 300 300 300 72052 Treated Water 4,886,727 4,927,829 4,972,439 4,978,418 Total Supplies 5,296,220 5,380,037 5,442,350 5,540,671 7300 Maintenance 73001 Land 3,962 8,500 8,000 8,800 73011 Buildings 3,019 6,900 11,350 6,900 73022 Sanitary Sewers 27,186 36,000 36,000 36,000 73023 Water Distribution System 89,310 80,000 82,000 83,000 73024 Reservoirs & Wells 10,276 5,000 5,000 5,000 73025 Streets Sidewalks & Curbs 10,329 11,000 11,000 11,400 73027 Heating & Cooling System 939 7,500 6,949 7,500 73041 Furniture & Fixtures 5,458 5,070 5,190 - 73042 Machinery & Equipment 287,342 228,500 338,500 305,500 73043 Motor Vehicles 273,068 266,534 255,583 256,915 73047 Meters & Settings 143,459 138,500 144,114 136,676 73055 Computers - 3,600 3,600 8,670 Total Maintenance 854,348 797,104 907,286 866,361 7400 Services 74001 Communication 6,564 7,728 5,907 151 74002 Electric Service 967,411 981,131 978,033 1,344,796 74005 Natural Gas 257 300 300 400 74011 Hire Of Equipment 9,350 11,220 16,928 12,568 74021 Special Services 196,312 229,780 214,136 238,666 208 CITY OF BAYTOWN WATER SEWER FUND 520 BUDGET SUMMARY BY ACCOUNT Actual Budget Estimated Adopted Acct# Acct Description 2003 -04 2004 -05 2004 -05 2005 -06 74022 Audits 19,940 14,000 14,095 16,600 74026 Janitorial Services 2,585 2,700 2,542 2,589 74041 Travel & Reimbursables 2,694 8,197 8,386 8,555 74042 Education & Training 18,203 20,720 21,001 21,275 74051 Rents 182,083 203,100 203,100 215,286 74071 Association Dues 1,312 2,109 2,170 2,560 74210 General Liability Insurance 12,897 14,187 14,606 16,067 74220 Errors & Omissions 18,476 19,550 20,600 22,660 74240 Auto Liability 18,040 20,786 19,116 21,027 74241 Auto Collision 7,062 7,769 7,288 8,016 74242 Auto Catastrophic 663 729 663 729 74271 Mobile Equipment 2,189 2,408 2,178 2,396 74272 Real & Personal Property 20,932 23,025 23,149 25,464 74277 Flood Insurance 10,607 17,231 17,231 18,609 74280 Bonds 350 1,000 1,000 1,000 Total Services 1,497,927 1,587,670 1,572,429 1,979,414 7500 Sundry Charges 75088 Bad Debt - Cutoff Accounts 82,115 85,877 85,877 85,877 Total Sundry & Other 82,115 85,877 85,877 85,877 Total Operating 12,271,934 13,007,113 12,863,364 13,746,260 8000 Capital Outlay 80001 Furniture & Equipment < $5,000 883 4,890 4,890 - 82011 Building and Improvements - - - 74,500 83023 Water Distribution System 165,193 175,000 175,000 175,000 83029 Sewer Connections 3,638 6,000 5,000 6,000 83035 Meters & Connections 51,261 45,000 55,000 55,000 84042 Machinery & Equipment 48,995 131,000 131,000 85,000 84043 Motor Vehicles - - - 98,000 86011 Capital Lease Purchases 14,905 50,192 50,192 112,037 Total Capital Outlay 284,875 412,082 421,082 605,537 9000 Other Financing Uses 91101 To General Fund 1,033,841 1,063,921 1,063,921 1,454,274 91401 To G O I S 164,468 481,738 468,745 479,501 91510 To BAWA - 68,000 68,000 68,000 91522 To W W I S 5,367,751 6,224,391 5,252,427 6,716,039 91521 To Sick Leave -Water & Sewer 103,017 110,000 110,000 110,000 91527 To CIPF - Water and Sewer Fund - 1,044,000 1,044,000 Total Other Financing Uses 6,669,077 8,992,050 8,007,093 8,827,814 9900 Contingencies 99001 Contingencies - 50,000 50,000 50,000 99004 2005 Hurricane Expenses - 96,000 - Total Contingencies - 50,000 146,000 50,000 TOTAL EXPENDITURES $ 19,225,886 $ 22,461,245 $ 21,437,539 $ 23,229,611 CITY OF BAYTOWN PROGRAM SUMMARY 1030 UTILITY BILLING & COLLECTIONS Program Description The Utility Billing Division is responsible for the monthly procedures related to the billing of water, sewer and garbage services provided to the citizens. They ensure the customer meters are properly read and billed for services received, generate monthly bills, disburses security deposits, process past due accounts, report meter problems for replacement or repair. The main priority of the division is to provide positive customer service. Major Goals • Maintain a high degree of accuracy in billing. • Maintain meter reading accuracy at 99.9%. • Professionally and tactfully enforce rules and regulations of the City ordinance. • Provide professional customer service. Major Objectives • Accurately bill utility customers in a timely manner. • Obtain accurate meter readings and stay on schedule for monthly readings. • Provide employee training in customer service. Performance Measures 1. Meter Reading Accuracy Actual Budget Estimated Projected Workload Measures 2003 -04 2004 -05 2004.05 2005 -06 1. Accounts Billed — per month 19,285 19,634 19,539 19,839 2. Meters Read — per month 21,291 21,471 21,496 21,796 3. Security Deposits — per month 263 268 243 253 4. Automatic Bank Drafts — per month 1,015 1,034 1,067 1,112 Performance Measures 1. Meter Reading Accuracy 99.6% 99.2% 99.6% 99.6% 2. Percentage of Estimated Accounts Per Month 3% 590 3% 3% 3. Daily Service Work Orders 24,589 25,125 23,739 26,488 4. Pre- Billing Audit Re -reads (Failed Audit) 4,809 6,510 4,740 4,266 5. Pre - Billing Adjustments (Failed Audit) 1,210 1,500 1,092 983 6. Problem Read Re -Reads (Skip Code) 2,994 2,472 4,584 5,042 PAD] CITY OF BAYTOWN SERVICE LEVEL BUDGET 1030 UTILITY BILLING & COLLECTIONS Actual Budget Estimated Adopted Acct# Acct Description 2003 -04 2004 -05 2004 -05 2005 -06 7100 Personnel Services 71002 Regular Wages $ 391,091 $ 474,243 $ 423,020 $ 478,916 71003 Part Time Wages 15,443 10,300 10,300 10,500 71009 Overtime 6,702 24,486 18,919 24,000 71011 ExtraHelp/Temporary 39,541 44,800 95,192 33,750 71021 Health & Dental 63,395 86,381 63,192 88,289 71022 TMRS 55,401 76238 65,690 76,422 71023 FICA 30,401 40,817 34,895 40,345 71028 Workers Compensation 7,345 13,972 10,025 14,388 71041 Allowances 3,480 5,640 3,480 2,280 71051 Compensation Adjustment - - - 22,298 Total Personnel Services 612,799 776,877 724,713 791,188 7200 Supplies 72001 Office 6,519 4,708 6,435 6,808 72002 Postage 56,624 54,754 49,951 76,435 72007 Wearing Apparel 384 2,100 1,145 1,437 72016 Motor Vehicle 6,995 11,121 17,984 18,948 72021 Minor Tools 1,938 2,575 2,574 1,905 72026 Cleaning & Janitorial 478 700 582 600 Total Supplies 72,938 75,958 78,671 106,133 7300 Maintenance 73011 Buildings 175 - 150 - 73027 Heating & Cooling System - 3,000 2,449 3,000 73041 Furniture & Fixtures 5,458 5,070 5,190 - 73043 Motor Vehicles 15,268 16,334 17,783 16,415 73047 Meters & Settings 38,302 88,500 94,114 86,676 73055 Maintenance on Computers - 3,600 3,600 8,670 Total Maintenance 59,203 116,504 123,286 114,761 7400 Services 74001 Communication 3,192 3,648 3,550 151 74002 Electric Service 5,666 7,831 6,233 8,570 74011 Hire Of Equipment 3,162 3,720 3,228 3,348 74021 Special Services 18,845 23,040 20,366 39,486 74026 Janitorial Services 2,585 2,700 2,542 2,589 74041 Travel & Reimbursables 1,378 2,397 2,786 2,755 74042 Education & Training 1,100 2,320 2,601 2,875 74071 Association Dues 209 209 270 560 Total Services 36,137 45,865 41,576 60,334 Total Operating 781,077 1,015,204 968,246 1,072,416 8000 Capital Outlay 80001 Furniture & Equip <$5,000 883 - 82011 Building & Improvements - 20,000 Total Capital Outlay 883 20,000 TOTAL DEPARTMENT $ 781,960 $ 1,015,204 $ 968,246 $ 1,092,416 211 BAYTOWN - . , . - CITY OF BAYTOWN SERVICE LEVEL BUDGET 1190 WATER & SEWER GENERAL OVERHEAD • Sewer General Overhead codifies expenditures that are not directly associated with any other department within the • Sewer Fund. The major components are insurance, special programs and contingencies. Actual Budget Estimated Adopted Acct# Acct Description 2003 -04 2004 -05 2004 -05 2005 -06 7100 Personnel Services 71052 Salary Savings $ $ $ $ (54,000) Total Personnel Services (54,000) 7200 Supplies 72004 Printing 9,131 10,000 10,000 11,500 Total Supplies 9,131 10,000 10,000 11,500 7400 Services 74021 Special Services 8 - - - 74022 Audits 19,940 14,000 14,095 16,600 74210 General Liability Insurance 12,897 14,187 14,606 16,067 74220 Errors & Omissions 18,476 19,550 20,600 22,660 74240 Auto Liability 18,040 20,786 19,116 21,027 74241 Auto Collision 7,062 7,769 7,288 8,016 74242 Auto Catastrophic 663 729 663 729 74271 Mobile Equipment 2,189 2,408 2,178 2,396 74272 Real & Personal Property 20,932 23,025 23,149 25,464 74277 Flood Insurance 10,607 17,231 17,231 18,609 74280 Bonds 350 1,000 1,000 1,000 Total Services 111,164 120,685 119,926 132,568 7500 Sundry Charges 75088 Bad Debt -Cutoff Accounts 82,115 85,877 85,877 85,877 Total Sundry & Other 82,115 85,877 85,877 85,877 Total Operating 9900 Other Financing Uses 91101 To General Fund Total Other Financing Uses 9900 Contingencies 99001 Contingencies 99004 2005 Hurricane Expenses Total Contingencies TOTAL DEPARTMENT 202,410 216,562 215,803 175,945 50,000 50,000 50, 1 96,000 50,000 6111 1 111 $ 202,410 S 266,562 $ 361,803 $ 239,145 213 CITY OF BAYTOWN PROGRAM SUNMURY 3040 WATER OPERATIONS Program Description The Water Operations group of the City of Baytown consists of the following divisions: Water Distribution, Water Treatment and Treated Water. The Water Distribution is responsible for the operation and maintenance of the distribution system (approximately 438 miles) including transmission lines, elevated storage tanks, and well sites. The Water Treatment division includes personnel costs associated with the operation of the Baytown Area Water Authority surface water treatment plant. The Treated Water division consists of the budgeted water purchased by the City of Baytown from the Baytown Area Water Authority. Major Goals • To operate and maintain a reliable distribution system with the ability to deliver a sufficient quantity of safe and good quality water under adequate pressure to the utilities' customers at all times. To obtain water certificates for all employees. Major Objectives • Continue to meet or exceed all Texas Commission on Environmental Quality (TCEQ) Rules and Regulations so the City will continue to be rated a "Superior Public Water System" by the TCEQ. Workload Measures Actual 2003 -04 Budget 2004 -05 Estimated 2004 -05 Projected 2005 -06 1. Fire Hydrants/month 8 5 5 5 2. Leak repairstday 5 5 5 5 3. Customer Repairs/week 13 14 14 14 4. Meter Change -outs 400 500 500 500 Performance Measures L Average time to complete back fills/hours 1.5 1.5 1.5 1.5 214 CITY OF BAYTOWN SERVICE LEVEL BUDGET 3040 WATER OPERATIONS Actual Budget Estimated Adopted Acct# Acct Description 2003 -04 2004 -05 2004 -05 2005 -06 7100 Personnel Services 71002 Regular Wages $ 884,392 $ 958,211 $ 935,001 $ 957,106 71009 Overtime 97,085 89,361 89,362 94,981 71021 Health & Dental 125,737 158,928 135,985 171,136 71022 TMRS 136,370 150,345 151,590 159,911 71023 FICA 72,168 78,168 75,082 77,541 71028 Workers Compensation 40,456 45,675 42,566 48,882 71041 Allowances 6,060 5,040 5,040 5,040 71051 Compensation Adjustment - - - 40,534 71091 Personal Services Reimbursed (2,700) - - - Total Personnel Services 1,359,568 1,485,728 1,434,626 1,555,131 7200 Supplies 72001 Office Supplies 314 500 500 500 72007 Wearing Apparel 5,868 7,900 6,200 8,200 72016 Motor Vehicle 23,843 11,600 19,000 25,300 72021 Minor Tools 11,878 9,600 9,600 10,000 72031 Chemical 894 800 800 800 72032 Medical - 200 200 200 72052 Treated Water 4,886,727 4,927,829 4,972,439 4,978,418 Total Supplies 4,929,524 4,958,429 5,008,739 5,023,418 7300 Maintenance 73001 Land 3,962 8,500 8,000 8,800 73011 Buildings 327 400 400 400 73023 Water Distribution System 89,310 80,000 82,000 83,000 73024 Reservoirs & Wells 10,276 5,000 5,000 5,000 73025 Streets Sidewalks & Curbs 6,985 5,000 5,000 5,200 73042 Machinery & Equipment 1,527 2,000 2,000 2,000 73043 Motor Vehicles 73,937 85,000 70,000 75,500 73047 Meters & Settings 104,221 50,000 50,000 50,000 Total Maintenance 290,545 235,900 222,400 229,900 7400 Services 74001 Communication - - 73 - 74002 Electric Service 6,170 8,000 6,500 8,938 74011 Hire Of Equipment - 600 3,100 600 74021 Special Services 14,297 13,200 14,000 14,000 74041 Travel & Reimbursables 32 2,000 2,000 2,000 74042 Education & Training 4,341 4,900 4,900 4,900 74071 Association Dues 180 500 600 700 Total Services 25,020 29,200 31,173 31,138 Total Operating 6,614,657 6,709,257 6,696,938 6,839,587 8000 Capital Outlay 84042 Machinery & Equipment - - - 35,000 86011 Capital Lease Purchases 14,905 20,744 20,744 38,685 Total Capital Outlay 14,905 20,744 20,744 73,685 9000 Other Financing Uses 91101 To General Fund - 30,080 30,080 31,036 Total Other Financing Uses - 30,080 30,080 31,036 TOTAL DEPARTMENT $ 6,619,562 $ 6,760,081 $ 6,747,762 $ 6,944,308 215 CITY OF BAYTOWN PROGRAM SUMMARY 3050 WASTEWATER OPERATIONS Program Description The Wastewater Operations group for the City of Baytown consists of the following divisions: Wastewater Treatment, Wastewater Collections and Pollution Control. The Wastewater Treatment division is responsible for treatment and discharge of sanitary sewage to Texas Commission on Environmental Quality (TCEQ) and Environmental Protection Agency (EPA) Rules and Regulations. The Wastewater Collection division is responsible for the operation and maintenance of the sanitary sewer collection system. The Pollution Control division is responsible for the monitoring of wastes that enter the collection system from food, commercial and industrial establishments. jor Goals To operate and maintain the collection system (approximately 423 miles) and treatment plants to meet health department, TCEQ and EPA Rules and Regulations at all times. Major Objectives • Continue to meet Health Department, TCEQ and EPA Rules and Regulations by continuing major rehabilitation projects to improve the quality of service to all citizens. Performance Measures 1. Lines Located Actual Budget Estimated Projected Workload Measures 2003 -04 2004 -05 2004 -05 2005 -06 1. Manholes Repaired 74 60 70 70 2. Point Repairs 219 182 200 200 3. Taps Repaired & Replaced 58 62 60 60 4. Sewer Stops 3,039 3,225 3,100 3,100 5. Manholes, Mains Vactored 177 158 170 170 6. Equipment Repair/Plants, Lift Stations 780 780 780 780 7. Cubic Yards of Sludge per Year 9,860 13,500 13,500 13,500 8. Volume of Wastewater Treated/month (mg) 389 430 430 430 9. BOD Reduction in pounds/month 364,000 340,000 370,000 370,000 10. TSS Reduction in pounds/month 387,000 500,000 500,000 500,000 11. Permits Issued 66 65 65 70 12. Samples Pulled/Analysis Performed 270 350 300 300 13. Industrial User Surveys Completed 250 250 250 300 14. Liquid Waste manifest Submitted 920 1,100 1,000 1,000 15. Self Monitoring Reports Submitted 24 20 19 12 16. Violation Letters Sent/Calls Made 920 800 920 900 17. Inspections Performed/Complaint Follow -ups 75 180 100 150 Performance Measures 1. Lines Located 289 100 210 250 2. Miles of Lines Televised 7.5 12 12 12 3. Equipment Repaired 780 780 780 780 4. Percent of BOD Reduction 95 95 95 95 5. Percent of TSS Reduction 95 95 95 95 6. Percent of Solids in Sludge and Cake 19 19 19 7. Inspections 1 1 1 8. Samples Pulled/Analyses Process 1.5 1.5 1.5 9. Application Process 3 3 3 10. Review SMR & Follow -up 0.5 0.5 0.5 216 19 1 1.5 it CITY OF BAYTOWN SERVICE LEVEL BUDGET 3050 WASTEWATER OPERATIONS Actual Budget Estimated Adopted Acct# Acct Description 2003 -04 2004.05 2004 -05 2005 -06 7100 Personnel Services 4,025,499 4,346,076 4,430,851 4,937,423 8000 71002 Regular Wages $ 1,333,255 $ 1,489,931 $ 1,446,673 $ 1,464,872 71009 Overtime 141,794 148,940 169,880 148,990 71021 Health & Dental 196,495 228,505 216,293 291,583 71022 TMRS 204,473 241,880 246,970 245,009 71023 FICA 108,949 121,327 122,712 118,544 71028 Workers Compensation 32,151 39,463 41,469 43,742 71041 Allowances 5,760 5,760 5,760 5,760 71051 Compensation Adjustment - - - 50,799 Total Personnel Services 2,022,877 2,275,806 2,249,757 2,369,299 7200 Supplies 72001 Office 3,057 4,050 4,000 4,850 72007 Wearing Apparel 17,571 19,300 19,290 20,050 72016 Motor Vehicle 36,575 37,850 47,700 54,750 72021 Minor Tools 3,238 5,350 5,350 5,380 72026 Cleaning & Janitorial 1,522 1,700 1,700 1,770 72031 Chemical 190,171 234,700 234,700 274,150 Total Supplies 252,335 302,950 312,740 360,950 7300 Maintenance 73011 Buildings 2,517 6,500 10,800 6,500 73022 Sanitary Sewers 27,054 36,000 36,000 36,000 73025 Streets Sidewalks & Curbs 3,344 6,000 6,000 6,200 73027 Heating & Cooling System 939 4,500 4,500 4,500 73042 Machinery & Equipment 284,873 225,000 335,000 302,000 73043 Motor Vehicles 112,847 105,200 104,800 105,000 Total Maintenance 431,574 383,200 497,100 460,200 7400 Services 74001 Communication 3,372 4,080 2,284 - 74002 Electric Service 955,575 965,300 965,300 1,327,288 74005 Natural Gas 257 300 300 400 74011 Hire Of Equipment 4,715 5,000 8,000 6,120 74021 Special Services 163,162 193,540 179,770 185,180 74041 Travel & Reimbursables 1,223 3,300 3,100 3,300 74042 Education & Training 7,782 8,600 8,600 8,600 74051 Rents 182,083 203,100 203,100 215,286 74071 Association Dues 544 900 800 800 Total Services 1,318,713 1,384,120 1,371,254 1,746,974 TOTAL DEPARTMENT $ 4,074,494 $ 4,500,414 $ 4,585,189 $ 5,114,755 Total Operating 4,025,499 4,346,076 4,430,851 4,937,423 8000 Capital Outlay 80001 Furniture & Equip <$5,000 - 4,890 4,890 - 82011 Building & Improvements - - - 54,500 84042 Machinery & Equipment 48,995 120,000 120,000 50,000 84043 Motor Vehicles - - - 23,000 86011 Capital Lease Purchases - 29,448 29,448 49,832 Total Capital Outlay 48,995 154,338 154,338 177,332 TOTAL DEPARTMENT $ 4,074,494 $ 4,500,414 $ 4,585,189 $ 5,114,755 CITY OF BAYTOWN PROGRAM SUMMARY 3060 UTILITY CONSTRUCTION Program Description The Utility Construction Department of the City of Baytown consists of Tapping and Construction. The Tapping crew is responsible for the installation of all new water and sewer taps and the replacement of failed taps. The Construction crew is responsible for the maintenance of large utility transmission lines and the continuous replacement of old water lines. Major Goals • To maintain a reliable main line transmission system at all times. • To obtain water and sewer certificates for all employees. To maintain a maximum two -week schedule or better on installation of water and sewer taps. Major Objectives • Provide more safety training and necessary regulatory training. • To research the latest technology to improve productivity in the tapping crew. • To provide a continuous, uninterrupted supply of water to the distribution system by implementation of preventative maintenance programs and to make timely repairs in case of emergencies. 218 Actual Budget Estimated Projected Workload Measures 2003 -04 2004 -05 2004 -05 2005 -06 1. Water Taps 455 700 500 700 2. Sewer Taps 50 65 65 65 3. Feet of Water Lines 3,500 8,000 6,000 8,000 4. Feet of Sewer Lines 350 500 400 500 Performance Measures 1. Average Time to Install Water Taps (Hours) 2 2 2 2 2. Average Time to Install Sewer Taps (Hours) 4 4 4 4 218 SUNGARD PENTAMATION - FUND ACCOUNTING PAGE NUMBER: 1 DATE: 10/13/07 CITY OF BAYTOWN MODULE: UPDORGNI TIME: 15:32:11 ORGANIZATION CHART REPORT SELECTION CRITERIA: orgn.yr ='07' ACCOUNTING PERIOD: 12/07 ORGANIZATION CHART FOR YEAR 07 KEY LEVEL FUND /FUNCTION /DEPARTMENT /DIVISION /ORGANIZATIOTITLE PRIOR YR CASH ENTR DISB SMUT PRENC 8000 3 80 8000 DEBT EXPENDITURES F F 9010 3 90 9010 TRANSFERS OUT F F 101 1 101 GENERAL FUND N Y Y 10110 5 101 10 1010 10110 10110 CITY COUNCIL W F 10120 5 101 10 1010 10120 10120 CITY MANAGER W F 10310 5 101 10 1030 10310 10310 ADMINISTRATION W W 10320 5 101 10 1030 10320 10320 ACCOUNTING F F 10330 5 101 10 1030 10330 10330 TREASURY W F 10340 5 101 10 1030 10340 10340 PURCHASING W F 10610 5 101 10 1060 10610 10610 CITY ATTORNEY F F 10710 5 101 10 1070 10710 10710 ITS W W 10810 5 101 10 1080 10810 10810 PLANNING S COMMUNITY DEV F F 30320 5 101 10 1080 30320 30320 BUILDING SERVICES W W 11410 5 101 10 1140 11410 11410 HUMAN RESOURCES W W 11710 5 101 10 1170 11710 11710 RECORDS W F 11720 5 101 10 1170 11720 11720 ELECTIONS F F 11730 5 101 10 1170 11730 11730 MUNICIPAL COURT F P 11731 5 101 30 1170 11731 11731 MARSHAL PROGRAM W W 11732 5 101 10 1170 11732 11732 JUDICIAL N N F F 11810 5 101 10 1180 11810 11810 CITY HALL MAINTENANCE W F 11910 5 101 10 1190 11910 11910 OVERHEAD W F 11920 5 101 10 1190 11920 11920 LIABILITY INSURANCE W W 20000 5 101 20 2000 20000 20000 POLICE OPERATIONS W W 20010 5 101 20 2000 20010 20010 PATROL F F 20020 5 101 20 2000 20020 20020 SUPPORT SERVICES W F 20030 5 101 20 2000 20030 20030 ADMINISTRATION F F 20040 5 101 20 2000 20040 20040 COMMUNITY SERVICE F F 20050 5 101 20 2000 20050 20050 INVESTIGATIONS W W 20065 5 101 20 2000 20065 20065 MOTOR CARRIER VIOLATIONS W F 20070 5 101 20 2000 20070 20070 ANIMAL SERVICES W F 20210 5 101 20 2020 20210 20210 ADMINISTRATION 6 SUPPORT W P 20220 5 101 20 2020 20220 20220 PREVENTION W F 20230 5 101 20 2020 20230 20230 OPERATIONS W W 20310 5 101 20 2030 20310 20310 COMMUNICATIONS W W 20320 5 101 20 2030 20320 20320 RADIO SHOP W W 20410 5 101 20 2040 20410 20410 EMS W W 30010 5 101 30 3000 30010 30010 PUBLIC WORKS ADMIN W W 30110 5 101 30 3010 30110 30110 STREETS W W 30120 5 101 30 3010 30120 30120 DRAINAGE F F 30210 5 101 30 3020 30210 30210 TRAFFIC CONTROL W W 30310 5 101 30 3030 30310 30310 ENGINEERING W F 40010 5 101 40 4000 40010 40010 MOSQUITO CONTROL F F 40020 5 101 40 4000 40020 40020 ENVIRONMENTAL HEALTH W W 40030 5 101 40 4000 40030 40030 NEIGHBORHOOD PROTECTION W F 50010 5 101 50 5000 50010 50010 PARK & RECREATION ADMIN F F 50110 5 101 50 5000 50110 50110 RECREATION W W 50210 5 101 50 5000 50210 50210 PARKS W W 60010 5 101 60 6000 60010 60010 LIBRARY W W 90010 5 101 90 9010 90010 90010 OPERATING TRANSFER OUT F F 201 1 201 MUM CT SPECIAL REVENUE FD N Y Y N N 11750 5 201 30 1170 11750 11750 BUILDING SECURITY W W 11751 5 201 10 1170 11751 11751 MUC TECHNOLOGY FUND W W 11753 5 201 10 1170 11755 11755 JAIBG O1 -J20- 13922 -05 F F SUNGARD PENTAMATION - FUND ACCOUNTING DATE: 10/13/07 CITY OF BAYTOWN TIME: 15:32:11 ORGANIZATION CHART REPORT SELECTION CRITERIA: oxgn.yr ='07' PAGE NUMBER: 2 MODULE: UPDORGNI ACCOUNTING PERIOD: 12/07 ORGANIZATION CHART FOR YEAR 07 KEY LEVEL FOND /FUNCTION /DEPARTMENT /DIVISION /ORGANIZATIOTITLE PRIOR YR CASH ENTR OISB BUDGT PRENC 11756 5 201 10 1170 11756 11756 MUC TIME PAYMENT FUND F P 11757 5 201 30 1170 11757 11757 JAIBG JB- 03- J20- 13922 -06 W W 11758 5 201 30 1170 11758 11758 MARSHAL TRAINING PROGRAM W W 202 1 202 CCPD FUND N Y Y N N 20095 5 202 20 2000 20095 20095 CCPD OPERATIONAL F F 203 1 203 20 CCPD CONSTRUCTION FUND N Y Y N N 20097 5 203 20 2000 20097 20097 CCPD CONSTRUCTION PROJECT F F 204 1 204 CCPD TRANSITIONAL FUND N Y Y N N 20096 5 204 20 2000 20096 20098 CCPD TRANSITIONAL OPER. W W 205 1 205 CCPD DEBT SERVICE FUND N Y Y N N 80050 5 205 80 8000 80050 60050 CCPD DEBT RETIREMENTS F F 206 1 206 CCPD II FUND N Y Y 20601 5 206 20 2000 20601 20601 CCPD (POLICE) N N W W 207 1 207 FIRS /EMS SPEC DSRCT FUND N Y Y 20701 5 207 20 2020 20701 20701 SPECIAL DISTRICT - FIRE N N W W 20701 5 207 20 2020 20702 20702 SPECIAL DISTRICT - EMS N N W W 209 1 209 PARKS 6 RECREATION ESCROW N Y Y N N 50051 5 209 50 5000 50051 50051 SUMMER TRACK PROGRAM W W 50040 5 209 50 5020 50040 50040 PARKS 6 RECREATION W W 50041 5 209 50 5020 50041 50041 GIFT OF TREES W W 50042 5 209 50 5020 50042 50042 PARKS IMPROVEMENTS F F 50043 5 209 50 5020 50043 50043 MATURE CENTER F F 50044 5 209 50 5020 50044 50044 BAYTOWN 50TH ANNIVERSARY F F 50045 5 209 50 5020 50045 50045 BRUNSON THEATRE RESTORATI F F 50046 5 209 50 5020 50046 50046 COMPANY CUP EVENTS F F 50047 5 209 50 5020 50047 50047 SAFETY DAY CAMP F F 50048 5 209 50 5020 50048 50048 LIFEGUARD TRAINING F F 50049 5 209 50 5020 50049 50049 ARTS SHOW F F 50050 5 209 50 5020 50050 50050 CHANDLER ARBORETUM F F 50052 5 209 50 5020 50052 50052 VETERANS MEMORIAL F F 50053 5 209 50 5020 50053 50053 IMAGE CAMPAIGN F P 50054 5 209 50 5020 50054 50054 LITTER PROGRAM W W 50055 5 209 50 5020 50055 50055 SUMMER JOB F F 50056 5 209 50 5020 50056 50056 SENIOR OLYMPICS F F 50057 5 209 50 5020 50057 50057 SESQUICENTENNIAL F F 50058 5 209 50 5020 50058 SOOSS GOOSE CREEK - PHASE III F F 210 1 210 HAZMAT /HOMELAND SECURITY N Y Y N N 21001 5 210 20 2000 21001 21001 2005 BUFFER ZONE PROTECTS W W 20261 5 210 20 2020 20261 20261 HOUSEHOLD HAZARDOUS MATL F F 20262 5 210 20 2020 20262 20262 FIRE DEPT - TRAINING F F 20263 5 210 20 2020 20263 20263 FIRE DEPT - SUPPORT SVCS F F 20267 5 210 20 2020 20267 20267 WMD HAZMAT PROGRAM W W 20268 5 210 20 2020 20268 20268 HOMELAND SECURITY LETPP W W 20269 5 210 20 2020 20269 20269 HOMELAND SECURITY PROGRAM W W 20271 5 210 20 2020 20271 20271 2003 HOMELAND SECURITY PR F F 20273 5 210 20 2020 20273 20273 2004 HSGP - 6128 N N W W 20274 5 210 20 2020 20274 20274 DOWNTOWN REDEVELOPMENT N N W W 211 1 211 STREET MAINT. TAX FUND N Y Y N N 21102 5 211 30 3010 21102 21102 STREET MAINTENANCE PROD W W 215 1 215 MUNICIPAL DEV. DIST. FUND N Y Y N N 21501 5 215 30 2150 21501 21501 ECON. DEV. PROJECT - MOD W W 21510 5 215 30 2150 21510 21510 ADMINISTRATIVE COST - MDD W W 21502 5 215 30 3010 21502 21502 STREET PROJECTS - MOD W W SUNGARD PENTAMATION - FUND ACCOUNTING DATE: 10/13/07 CITY OF BAYTOWN TIME: 15:32:11 ORGANIZATION CHART REPORT SELECTION CRITERIA orgn.yr ='07' ACCOUNTING PERIOD: 12/07 ORGANIZATION CHART FOR YEAR 07 KEY LEVEL FUND /FUNCTION /DEPARTMENT /DIVISION /ORGANIZATIOTITLE 21508 5 215 30 3020 21508 21508 TRAFFIC PROJECTS - MDD 21504 5 215 31 3040 21504 21504 WATER PROJECTS - MDD 21503 5 215 31 3050 21503 21503 SEWER PROJECTS - MDD 21511 5 215 31 3050 21511 21511 PLANTS 6 LIFT $TAT - MDD 21505 5 215 50 5010 21505 21505 PARKS PROJECTS - MDD 216 1 216 TAX INCREMENT REINVEST FD 21610 5 216 10 2160 21610 21610 TAX INCREM. REINVEST ZONE 217 1 217 MDD DEBT SERVICE 21701 5 217 80 8000 21701 21701 MDD DEBT REQUIREMENTS 225 1 225 FORFEITURES - POLICE FUND 20001 5 225 20 2000 20001 20001 U.S. CUSTOMS 20002 5 225 20 2000 20002 20002 STATE SEIZURES 20003 5 225 20 2000 20003 20003 FEDERAL SEIZURES 20004 5 225 20 2000 20004 20004 LOCAL SEIZURES 20005 5 225 20 2000 20005 20005 MOUNTED POLICE UNIT 20006 5 225 20 2000 20006 20006 BOMB SQUAD 20007 5 225 20 2000 20007 20007 POLICE HONOR GUARD 20008 5 225 20 2000 20008 20008 CANINE PROGRAM 20009 5 225 20 2000 20009 20009 POLICE MOBILE SUB - STATION 20011 5 225 20 2000 20011 20011 SEIZURES - INVESTIGATION 20071 5 225 20 2000 20071 20071 ANIMAL CONTROL DONATIONS 20072 5 225 20 2000 20072 20072 ANIMAL CONIRL VACCINATION 226 1 226 FAMILY 6 YOUTH PROD FUND 20110 5 226 20 2000 20110 20110 PROJECT DARE 20111 5 226 20 2000 20111 20111 YOUTH PROGRAM 20112 5 226 20 2000 20112 20112 VOCA VA- 05 -V30- 15214 -05 20118 5 226 20 2000 20118 20118 VOCA VA -017- 201 -04 20119 5 226 20 2000 20119 20119 CHILD SAFETY PROGRAM 20120 5 226 20 2000 20120 20120 VOCA VA- 00 -V30- 15214 -04 22601 5 226 20 2000 22601 22601 VOCA VA- 00 -V30- 15214 -06 22602 5 226 20 2000 22602 22602 VOCA VA- 07 -V30- 15214 -07 22603 5 226 20 2000 22603 22603 MISC POLICE OPERATIONS 227 1 227 LIBRARY EXPENDABLE TRUST 60040 5 227 60 6000 60040 60040 UNRESTRICTED PROGRAM FUND 60041 5 227 60 6000 60041 60041 RESTRICTED PROGRAM FUNDS 228 1 228 POLICE ACADEMY/ RANGE FUND 20080 5 228 20 2000 20080 20080 POLICE ACADEMY 20081 5 22B 20 2000 20081 20081 FIRING RANGE RENOVATION 231 1 231 ODD TRUST 6 AGENCY FUND 10811 5 231 10 1080 10811 10811 FLOOD MITIGATION ASSISTAN 23107 5 231 10 1080 23107 23107 DOWNTOWN REDEVELOPMENT 20264 5 231 20 2020 20264 20264 MISC FIRE OPERATIONS 23101 5 231 20 2020 23101 23101 FIRE PROTECTION SERVICE 23102 5 231 20 2020 23102 23102 FEMA 3216 EM -TX (KATRINA) 23103 5 231 20 2020 23103 23103 KATRINA- PRIVATE DONATIONS 23104 5 231 20 2020 23104 23104 SETH HOUSING (KATRINA) 23105 5 231 20 2020 23105 23105 PEMA 1606 EM -TX (RITA) 23106 5 231 20 2020 23106 23106 PEMA 3261 EM -TX (RITA) 20265 5 231 20 2040 20265 20265 MISC EMS OPERATIONS 23109 5 231 30 3000 23109 23109 RECYCLING PROGRAM 40040 5 231 40 4000 40040 40040 HGAC- DUMPSITE SURVEILLANC 40041 5 231 40 4000 40041 40041 HGAC 05- 16 -G12 40042 5 231 40 4000 40042 40042 HGAC 05- 16 -G23 PAGE NUMBER: 3 MODULE: UPDORGNI PRIOR YR CASH ENTR DISB BUDGT PRENC N Y Y N Y Y N Y Y N Y Y N Y Y N Y Y N Y Y F F W W W N W N F N F W F F F F F F F F W F N W F W F F F W F F N F F N W W N W W F F W W W W W F W F F W SUNGARD PENTAMATION - FUND ACCOUNTING PAGE NUMBER: 4 DATE: 10/13/07 CITY OF BAYTOWN MODULE: UPDORGNI TIME: 15:32:11 ORGANIZATION CHART REPORT SELECTION CRITERIA: orgn.yr +'07' ACCOUNTING PERIOD: 12/07 ORGANIZATION CHART FOR YEAR 07 KEY LEVEL FUND/ FUNCTION /DEPARTMENT /DIVISION /ORGANIZATIOTITLE PRIOR YR CASH ENTR DISB BUDGT PRENC 40044 5 231 40 4000 40044 40044 HGAC 06 -16 -Gil N N W W 232 1 232 HOTEL /MOTEL OCCUPANCY TAX N Y Y N N 5030 3 232 50 5030 HOTEL /MOTEL F F 50310 5 232 50 5030 50310 50310 ARTS W W 50320 5 232 50 5030 50320 50320 PROMOTIONAL W .. 50330 5 232 50 5030 50330 50330 HISTORICAL F F 50340 5 232 50 5030 50340 50340 CONFERENCE CENTER F F 50350 5 232 50 5030 50350 50350 BAY COMMUNITIES W W 233 1 233 LLEBG GRANT FUND N Y Y N N 20132 5 233 20 2000 20132 20132 LLEBG 2001- LB-BX-2732 F F 20133 5 233 20 2000 20133 20133 LLEBG 2002 -LB -BX -1015 F F 20134 5 233 20 2000 20134 20134 LLEBG 2003 -LB -BX -0775 F F 20135 5 233 20 2000 20135 20135 LLEBG 2004 -LB -BX -1378 F F 20136 5 233 20 2000 20136 20136 JAG 2005 -DJ-BX -1288 F F 23301 5 233 20 2000 23301 23301 JAG 2006 -DJ -BX -0204 F F 23302 5 233 20 2000 23302 23302 JAG 2007 -DJ-BX -0826 F F 240 1 240 ORO CRIME & MARC TASK FED N Y Y N N 20104 5 240 20 2000 20104 20104 CJD DB- 03 -A10- 12019 -05 F F 20105 5 240 20 2000 20105 20105 CJD DB- 04 -A10- 12019 -06 W W 20106 5 240 20 2000 20106 20106 NTF CLOSEOUT PROGRAM F F 241 1 241 HIDTA GRANT FUND N Y Y N N 20121 5 241 20 2000 20121 20121 HIDTA /ONDCP IIPHNP516 F F 20122 5 241 20 2000 20122 20122 HIDTA /ONDCP 12PMPS16 F F 20123 5 241 20 2000 20123 20123 HIDTA /ONDCP I3PHNP516 W W 20124 5 241 20 2000 20124 20124 HIDTA /ONDCP I4PHNP516 W W 20125 5 241 20 2000 20125 20125 HIDTA /ONDCP I5PHNP516 W F 20126 5 241 20 2000 20126 20126 HIDTA /ONDCP IGPHNP516 W W 20127 5 241 20 2000 20127 20127 HIDTA /ONDCP I7PHNP516 W W 242 1 242 OCU TRANSITIONAL FUND N Y Y 20107 5 242 20 2000 20107 20107 OCU TRANSITIONAL FUND W F 266 1 266 LIBRARY SPEC. REV. FUND N Y Y N N 26601 5 266 60 6000 26601 26601 K. STEPHENSON MEMORIAL W W 26603 5 266 60 6000 26603 26603 UNRESTRICTED FUNDS - LIBR W W 26604 5 266 60 6000 26604 26604 BOOKMOBILE - LIBR W W 26605 5 266 60 6000 26605 26605 BORDEN LITERACY - LIBR W W 26606 5 266 60 6000 26606 26606 EXXON LITERACY - LIBR W W 26607 5 266 60 6000 26607 26607 EXXON READING - LIBR W W 26608 5 266 60 6000 26608 26608 EXXON SCIENCE - LIBR W W 26609 5 266 60 6000 26609 26609 LITERACY DONATION - LIBR W W 26610 5 266 60 6000 26610 26610 LOST /BORROWER - LIBR W W 26611 5 266 60 6000 26611 26611 TEXAS BOOK - LIBR W W 26612 5 266 60 6000 26612 26612 THOMPSON AUDIO - LIBR W W 26613 5 266 60 6000 26613 26613 TSLAC -LOAN STAR (FY06 -07) F F 26614 5 266 60 6000 26614 26614 EXXON COMPUTERS W W 60025 5 266 60 6000 60025 60025 TSLAC -LOAN STAR (FY03 -04) F F 60026 5 266 60 6000 60026 60026 TSLAC -LOAN STAR (F704 -05) F F 60027 5 266 60 6000 60027 60027 TSLAC- LOAN STAR (FY05 -06) F F 60030 5 266 60 6000 60030 60030 TEXAS BOOK FESTIVAL W W 60031 5 266 60 6000 60031 60031 LIBRARY COMMUNITY PROGRAM W F 270 1 270 CDBG FUND N Y Y 15010 5 270 15 1500 15010 15010 PROGRAM ADMINISTRATION W W 15015 5 270 15 1500 15015 15015 DOWNTOWN REDEVELOP COORD W F 15016 5 270 15 1500 15016 15016 GREENWAY MASTER PLAN F F SUNGARD PENTAMATION - FUND ACCOUNTING PAGE NUMBER: 5 DATE: 10/13/07 CITY OF BAYTOWN MODULE: UPDORGNI TIME: 15:32:11 ORGANIZATION CHART REPORT SELECTION CRITERIA: orgn.yr.'07' ACCOUNTING PERIOD: 12/07 ORGANIZATION CHART FOR YEAR 07 KEY LEVEL FUND /FUNCTION /DEPARTMENT /DIVISION / ORGANI ZATIOTITLE PRIOR YR CASH ENTR DISB BUDOT PRENC 15020 5 270 15 1500 15020 15020 HOUSING REHAB W W 15025 5 270 15 1500 15025 15025 BASIC HOME IMPROVEMENT W F 15030 5 270 15 1500 15030 15030 DEMOLITION ENFORCEMENT W W 15035 5 270 15 1500 15035 15035 VACANT PROPERTY CLEAN -UP F F 15036 5 270 15 1500 15036 15036 CODE ENFORCEMENT /HEALTH W W 15050 5 270 15 1500 15050 15050 TAXI /VAN SERVICE PROGRAM W F 15060 5 270 15 1500 15060 15060 HOME BUYERS ASSISTANCE PR W W 15065 5 270 15 1500 15065 15065 HOME BUYERS WORKSHOPD F F 15070 5 270 15 1500 15070 15070 LIBRARY LITERACY PROGRAM W W 15060 5 270 15 1500 15080 15080 BAYTOWN FAMILY YMCA F F 15065 5 270 15 1500 15085 15085 NEW HORIZON FAMILY CENTER F F 15090 5 270 15 1500 15090 15090 CONTINGENCY F F 15105 5 270 15 1500 15105 15105 PROMISE -WEST BAYTOWN F F 15106 5 270 15 1500 15106 15106 BAY AREA REHAB CENTER F F 15107 5 270 15 1500 15107 15107 PROMISE -WEST BAYTOWN F F 15108 5 270 15 1500 15108 15108 BAYTOWN SENIOR CENTER F F 15109 5 270 15 150D 15109 15109 HABITAT FOR HUMANITY F F 15110 5 270 15 1500 15110 15110 HURRICANE KATRINA RELIEF W W 15111 5 270 15 1500 15111 15111 BAYTOWN RESOURCE 6 ASSIST W W 15300 5 270 15 1500 15300 15300 SIDEWALKS AND CURBS PROJ W F 15301 5 270 15 1500 15301 15301 PRIVATE SEWER LINE F F 15501 5 270 15 1500 15501 15501 BRIARWOOD PARK F F 15503 5 270 15 1500 15503 15503 UNIDAD PARK F F 15506 5 270 15 1500 15506 15506 DUKE HILL PARK - PHASE II F F 15507 5 270 15 1500 15507 15507 GOOSE CREEK PARK F F 15508 5 270 15 1500 15508 15508 TEJAS PARK F F 271 1 271 CDBG REVOLVING LOAN FUND N Y Y N N 15091 5 271 15 1500 15091 15091 REVOLVING LOAN FUND F F 273 1 273 HUD /EDI SPECIAL PROJECTS N Y Y N N 20283 5 273 20 2020 20283 20283 EOC ASSESSMENT F P 20284 5 273 20 2020 20284 20264 EOC CONSTRUCTION P F 280 1 260 SUMMER JOB PROGRAM FUND N Y Y N N 28011 5 280 30 1020 28011 28011 SUMMER YOUTH PROGRAM N N W W 28012 5 280 10 1020 28012 28012 MAYOR /EXXON SUMMER YOUTH F F 28001 5 200 10 28001 28001 280D1 SUMMER JOB PROGRAM F F 290 1 290 PEMA N Y Y 29D01 5 290 20 2020 29DD1 29001 HAZARD MITIGATION GRANT F F 291 1 291 T&A EMERGENCY MANAGEMENT N Y Y N N 20260 5 291 20 2020 20260 20260 EMERGENCY MANAGEMENT W F 20266 5 291 20 2020 20266 20266 EMERGENCY PREPAREDNESS F F 20270 5 291 20 2020 20270 20270 LEPC W W 20280 5 291 20 2020 20280 20280 FIRE ACT GRANT F F 296 1 296 BAYTOWN NATURE CTR FUND N Y Y N N 50021 5 296 50 5000 50021 50021 BNC OPERATIONS W W 50022 5 296 50 5000 50022 50022 BNC CHILDRENS DISCOVERY F F 50023 5 296 50 5000 50023 50023 BNC BUTTERFLY GARDEN W W 50024 5 296 50 5000 50024 50024 BNC EDUCATIONAL PROGRAM W F 50025 5 296 50 5000 50025 50025 BNC WEB CAMERA PROJECT F F 298 1 298 WETLANDS RESEARCH CENTER N Y Y N N 50020 5 298 50 5000 50020 50020 WETLAND CENTER OPERATIONS F F 299 1 299 WETLAND CENTER ESCROW FD N Y Y N N 50030 5 299 50 5000 50030 50030 WETLAND CTR SPECIAL PROJ W W 300 1 300 2000 C. 0. BONDS FUND N Y Y SUNGARD PENTAMATION - FUND ACCOUNTING DATE: 10/13/07 CITY OF BAYTOWN TIME: 15:32:11 ORGANIZATION CHART REPORT SELECTION CRITERIA: orgn.yr.'07' ACCOUNTING PERIOD: 12/07 ORGANIZATION CHART FOR YEAR 07 KEY LEVEL FUND /FUNCTION/ DEPARTMENT /DIVISION /ORGANIZATIOTITLE 30001 5 300 30 3000 30001 30001 ISSUE COSTS -2000 C.O. 30002 5 300 30 3010 30002 30002 STREET PROJECTS -2000 C.O. 30004 5 300 31 3040 30004 30004 WATER PROJECTS -2000 C.O. 30003 5 300 31 3050 30003 30003 SEWER PROJECTS -2000 C.O. 30011 5 300 31 3050 30011 30011 PLANTS 6 LIFT STA -20DO CO 30005 5 300 50 5020 30005 30005 PARK PROJECTS -2000 C.O. 301 1 301 2002 G. O. BONDS FUND 30107 5 301 30 1070 30107 30107 ITS PROJECTS -2002 G.O. 30106 5 301 20 2020 30106 30106 PUB SAFETY PROJ -2002 G.O. 30101 5 301 30 3000 30101 30101 ISSUE COSTS -2002 G.O. 30102 5 301 30 3010 30102 30102 STREET PROJECTS -2002 G.O. 30109 5 301 30 3010 30109 30109 DRAINAGE PROJ -2002 G.O. 30105 5 301 50 5020 30105 30105 PARK PROJECTS -2002 G.O. 302 1 302 1992 AMT BONDS FUND 30203 5 302 31 3050 30203 30203 SEWER PROJECTS -1992 AMT 30211 5 302 31 3050 30211 30211 PLANTS 6 LIFT STA -1992 AM 30205 5 302 50 5020 30205 30205 PARK CIP PROJECTS 303 1 303 2003 G. 0. BONDS FUND 30307 5 303 10 1070 30307 30307 ITS CIP PROJECTS 30306 5 303 20 2020 30306 30306 PUBLIC SAFETY CIP PROJECT 30301 5 303 30 3000 30301 30301 ISSUE COSTS -2003 G.O. 30302 5 303 30 3010 30302 30302 STREET PROJECTS -2003 G.O. 30309 5 303 30 3010 30309 30309 DRAINAGE CIP PROJECTS 30305 5 303 50 5020 30305 30305 PARK CIP PROJECTS 305 1 305 2004 G. 0. BONDS FUND 30501 5 305 30 3000 30501 30501 ISSUE COSTS -2004 G.O. 30502 5 305 30 3000 30502 30502 STREET PROTECTS -2004 G.0 30505 5 305 30 3000 30505 30505 PARK PROJECTS -2004 G.O. 30507 5 305 30 3000 30507 30507 ITS PROJECTS -2004 G.O. 30509 5 305 30 3000 30509 30509 DRAINAGE PROJ -2004 G.O. 306 1 306 2005 G.O. BONDS FUND 30606 5 306 20 2020 30606 30606 PUBLIC SAFETY -2005 G.O. 30601 5 306 30 3000 30601 30601 ISSUE COSTS -2005 G.O. 30602 5 306 30 3000 30602 30602 STREET PROJECTS -2005 G.O. 30609 5 306 30 3000 30609 30609 DRAINAGE PROJ -2005 C.O. 307 1 307 2006 G.O. BONDS FUND 30706 5 307 20 2020 30706 30706 PUBLIC SAFETY -2006 C.O. 30701 5 307 30 3000 30701 30701 ISSUE COSTS -2006 C.O. 30702 5 307 30 3000 30702 30702 STREET PROJECTS -2006 G.O 30709 5 307 30 1000 30709 30709 DRAINAGE PROJ -2006 C.O. 308 1 308 2007A C.O. BONDS FUND 30801 5 300 30 3000 30801 30801 ISSUE COSTS -2007A C.O. 30802 5 308 30 3000 30802 30802 STREET PROJECTS -2007A C.0 350 1 350 CAPITAL REPLACEMENT FUND 35020 5 350 30 1030 35020 35020 W65 FISCAL OPER EXPEND. 35001 5 350 10 1070 35001 35001 ITS EXPENDITURES 35002 5 350 30 1080 35002 35002 PLANNING EXPENDITURES 35003 5 350 10 1170 35003 35003 MUNICIPAL COURT EXPEND. 35004 5 350 10 1190 35004 35D04 GENERAL OVERHEAD EXPEND. 35013 5 350 30 6000 35013 35013 LIBRARY EXPENDITURES 35005 5 350 20 2000 35005 35005 POLICE EXPENDITURES 35060 5 350 20 2000 35060 35060 CCPD EXPENDITURES 35006 5 350 20 2020 35006 35006 FIRE EXPENDITURES PAGE NUMBER: 6 MODULE: UPDORGNI PRIOR YR CASH ENTR SIBS SMUT PRENC N Y Y N Y Y N Y Y N Y Y N Y Y F W F W W F N W F F F W F N F W W N F F F W W F N F F W W F N W F W F N Y Y W F F F N Y Y N Y Y W W N F F F F F W F F F SUNGARD PENTAMATION - FUND ACCOUNTING PAGE NUMBER: 7 DATE: 10/13/07 CITY OF BAYTOWN MODULE: UPDORGNI TIME: 15:32:11 ORGANIZATION CHART REPORT SELECTION CRITERIA: oLgn.yz -'07' ACCOUNTING PERIOD: 12/07 ORGANIZATION CHART MR YEAR 07 KEY LEVEL FUND /FUNCTION /DEPARTMENT /DIVISION /ORGANIZATIOTITLE PRIOR YR CASH ENTR DISB BUDGT PRENC 35007 5 350 20 2030 35007 35007 COMMUNICATIONS EXPEND. F F 35008 5 350 20 2040 35008 35008 EMERGENCY MEDICAL SERVICE F F 35014 5 350 30 3000 35014 35014 GF PUBLIC WORKS ADMIN N N W W 35009 5 350 30 3010 35009 35009 STREETS & DRAINAGE EXPEND W W 35010 5 350 30 3020 35010 35010 TRAFFIC CONTROL EXPEND. W W 35011 5 350 30 3030 35011 35011 ENGINEERING EXPENDITURES F F 35021 5 350 31 3040 35021 35021 WATER OPERATIONS EXPEND. F F 35022 5 350 31 3050 35022 35022 WASTEWATER OPER EXPEND. F F 35023 5 350 31 3060 35023 35023 UTILITY CONSTR. EXPEND. F F 35030 5 350 32 3200 35030 35030 SOLID WASTE EXPENDITURES F F 35012 5 350 50 5000 35012 35012 PARKS & REC EXPENDITURES W F 35050 5 350 50 5300 35050 35050 BAYLAND ISLAND EXPENDITUR W W 35040 5 350 70 7010 35040 35040 EQUIPMENT SVC EXPENDITURE F F 351 1 351 CIPP-GENERAL CAPITAL FUND N Y Y N N 35110 5 351 10 1010 35110 35110 PUB BLDG PROJ - CIPF W W 35106 5 351 20 2020 35106 35106 PUBLIC SAFETY - CIPF W W 35102 5 351 30 3010 35102 35102 STREET PROJECTS -CIPF GEN W W 35108 5 351 30 3020 35108 35108 TRAFFIC PROJECT -CIPF GEN F F 35100 5 351 30 3030 35100 35100 PROJECT MANAGER - CIPF W W 35111 5 351 31 3050 35111 35111 PLANTS & LIFT STAT - CIPF W W 35105 5 351 50 5010 35105 35105 PARKS AND RECREATION W W 35101 5 351 90 9010 35101 35101 CIPF OPERATING F F 375 1 375 1975 CAPITAL IMPROV FUND N Y Y F F 388 1 388 1988 CAPITAL IMPROV FUND N Y Y N N 38102 5 388 30 3010 38102 38102 STREET PROJECTS -1988 CAP F F 38108 5 388 30 3020 38108 38108 TRAFFIC PROJECT -1988 CAP F F 391 1 391 1991 C.O. BONDS FUND N Y Y N N 39105 5 391 50 5020 39105 39105 PARKS PROJECTS -1991 G.O. W W 392 1 392 1992 G.O. BONDS FUND N Y Y N N 39202 5 392 30 3010 39202 39202 STREET PROJEC7IS -1992 G.O. W W 39208 5 392 30 3020 39208 39206 TRAFFIC PROJECT -1992 G.O. F F 39205 5 392 50 5020 39205 39205 PARK PROJECT'S -1992 G.O. W F 393 1 393 1993 G.O. BONGS FUND N Y Y N N 394 1 394 1994 G.O. BONDS FUND N Y Y N N 39409 5 394 30 3010 39409 39409 DRAINAGE PROJ -1994 G.O. F F 39405 5 394 50 5020 39405 39405 PARK PROJECTS -1994 G.O. W F 395 1 395 1995 G.O. BONDS FUND N Y Y N N 39505 5 395 50 5020 39505 39505 PARK PROJECTS -1995 G.O. W F 397 1 397 1997 C. O. BONDS FUND N Y Y N N 39701 5 397 30 3000 39701 39701 ISSUE COSTS -1997 CO BONDS F F 39702 5 397 30 3010 39702 39702 STREET PROJECTS -1997 C.O. W W 39709 5 397 30 3010 39709 39709 DRAINAGE PROJ-1997 C.O. W W 398 1 396 1998 C- O. BONDS FUND N Y Y N N 39806 5 398 20 2000 39806 39806 PUB SAFETY PROJ -1998 C.O. W W 39804 5 398 31 3040 39804 39804 WATER CIP PROJECTS W F 39803 5 398 31 3050 39803 39803 SEWER PROJECTS -1998 C.O. W W 39811 5 396 31 3050 39811 39811 PLANTS & LIFT STA-1998 CO W F 399 1 399 1998 C.O. BONDS -2005 PROJ N Y Y N N 39903 5 399 31 3000 39903 39903 SEWER PROJECTS -1998 C.O. W W 39904 5 399 31 3000 39904 39904 WATER PROJECTS -1998 C.D. W W 39911 5 399 31 3000 39911 39911 PLANTS & LIFT STA -1998 CO W W 401 1 401 GEN GEL INT & SINKING FUN N Y Y N N 80010 5 401 80 8000 80010 80010 G/O DEBT RETIREMENTS F F SUNGARD PENTAMATION - FUND ACCOUNTING PAGE NUMBER: 8 DATE: 10/13/07 CITY OF BAYTOWN MODULE. UPDORGNI TIME: 15:32:11 ORGANIZATION CHART REPORT SELECTION CRITERIA: o3rgn.yi ='07' ACCOUNTING PERIOD: 12/07 ORGANIZATION CHART FOR YEAR 07 KEY LEVEL FUND /FUNCTION /DEPARTMENT /DIVISION /ORGANIZATIOTITLE PRIOR YR CASH ENTR OISB BUDGT PRENC 450 1 450 ACCRUED LEAVE - GENERAL FUN N Y Y N N 45010 5 450 10 1010 45010 45010 SICK LEAVE - GENERAL FUND F P 45011 5 450 10 1010 45011 45011 FIREFIGHTER SETTLEMENT F F 500 1 500 SANITATION FUND N Y Y N N 3200 3 500 32 3200 SOLID WASTE F F 32010 5 500 32 3200 32010 32010 SOLID WASTE OPERATIONS W W 32020 5 500 32 3200 32020 32020 RESIDENTIAL RECYCLING W F 501 1 501 ACCRUED LEAVE - SANITATION N Y Y N N 32030 5 501 10 1010 32030 32030 SICK LEAVE - SOLID WASTE F F 505 1 505 STORM WATER UTILITY N Y Y 30920 5 505 31 3050 30920 30920 STORM WATER UTILITY F F 50501 5 505 31 3050 50501 50501 GALVESTON BAY -TRNG VIDEO W W 510 1 510 BAYTOWN AREA WATER AUTHOR N Y Y N N 3070 3 510 31 3070 BAWA F F 30710 5 510 31 3070 30710 30710 BAWA OPERATIONS W F 80030 5 510 80 8000 80030 80030 BAWA DEBT REQUIREMENTS F F 511 1 511 BAWA DEBT SERVICE FUND N Y Y N N 80031 5 511 80 8000 80031 80031 BAWA DEBT RETIREMENTS F F 514 1 514 1994 BAWA REV BONDS FUND N Y Y N N 51410 5 514 31 3070 51410 51410 PUB BLDG PROJ -1997 BAWA F F 515 1 515 1997 BAWA REV BONDS FUND N Y Y N N 51510 5 515 31 3070 51510 51510 PUB BLDG PROJ -1997 BAWA W W 516 1 516 1999 BAWA REV BONDS FUND N Y Y N N 51610 5 516 31 3070 51610 51610 PUB BLDG PROJ -1999 BAWA F F 517 1 517 2002 BAWA REV BONDS FUND N Y Y N N 51701 5 517 31 3070 51701 51701 ISSUE COSTS -2002 C.O. F F 51710 5 517 31 3070 51710 51710 PUB BLDG PROJ -2002 BAWA W W 518 1 SIR BAWA CIPF FUND N Y Y N N 51804 5 518 31 3070 51804 51804 BAWA RAW WATERLINE - CIPF W F 51810 5 518 31 3070 51810 51810 PUB BLDG PROJ -BAWA CIPF W F 519 1 519 2006 BAWA TWDB BONDS FUND N Y Y 51901 5 519 31 3070 51901 51901 ISSUE COSTS -2005 TWDB F F 51904 5 519 31 3070 51904 51904 WATER PROJECTS -2005 BAWA F F 51910 5 519 31 3070 51910 51910 PUB BLDG PROJ -2005 BAWA W W 520 1 520 WATER AND SEWER FUND N Y Y N N 10350 5 520 10 1030 10350 10350 UTILITY BILLING F F 11930 5 520 30 1190 11930 11930 GENERAL OVERHEAD W W 30410 5 520 31 3040 30410 30410 WATER DISTRIBUTION W W 30411 5 520 31 3040 30411 30411 TREATED WATER F F 30430 5 520 31 3040 30430 30430 WATER TREATMENT W F 30510 5 520 31 3050 30510 30510 WASTEWATER COLLECTION W W 30520 5 520 31 3050 30520 30520 WASTEWATER TREATMENT W W 30530 5 520 31 3050 30530 30530 POLLUTION CONTROL W F 30540 5 520 31 3050 30540 30540 PRIV SW LN INSP PG -PSLIP W W 30610 5 520 31 3060 30610 30610 CONSTRUCTION W W 90020 5 520 90 9010 90020 90020 OPERATING TRANSFERS P F 521 1 521 ACCRUED LEAVE- WATER6SEWER N Y Y N N 522 1 522 WATER 6 WSTWIR INT 6 SINK N Y Y N N 80020 5 522 80 8000 80020 80020 W" DEBT RETIREMENTS W W 523 1 523 WATER 6 SEWER RESERVE FD N Y Y N N 524 1 524 1993 REVENUE BONDS FUND N Y Y N N 52403 5 524 31 3050 52403 52403 SEWER PROJECTS -1993 REVEN F F 525 1 525 1994 REVENUE BONDS FUND N Y Y N N SUNGARD PENTAMATION - FUND ACCOUNTING PAGE NUMBER: 9 DATE: 10/13/07 CITY OF BAYTOWN MODULE: UPDORGNI TIME: 15:32:11 ORGANIZATION CHART REPORT SELECTION CRITERIA: orgn.yr ='07' ACCOUNTING PERIOD: 12/07 ORGANIZATION CHART FOR YEAR 07 KEY LEVEL POND /FUNCTION /DEPARTMENT /DIVISION /ORGANIZATIOTITLE PRIOR YR CASH EMIR DISB BUDGT PRENC 52504 5 525 31 3040 52504 52504 WATER CIP PROJECTS F F 52503 5 525 31 3050 52503 52503 SEWER PROJECTS -1994 REVEN F F 52511 5 525 31 3050 52511 52511 PLANTS & LIFT STA- 1994REV W W 526 1 526 1995 REVENUE BONDS FUND N Y Y N N 52604 5 526 31 3040 52604 52604 WATER PROJECTS -1995 REVEN F F 52611 5 526 31 3050 52611 52611 PLANTS & LIFT STA -1995 RE F F 527 1 527 CIPF - WATER&SEWER FUND N Y Y 52711 5 527 31 3000 52711 52711 W&S CIPF- PLANTS AND LIFT W W 528 1 528 1997 TWDB BONDS FUND N Y Y N N 52801 5 528 30 3050 52801 52801 ISSUE COSTS -1997 TWOB BON F F 52803 5 528 31 3050 52603 52803 SEWER PROJECTS -1997 THUS F F 52811 5 526 31 3050 52811 52811 PLANTS & LIFT STATIONS W F 529 1 529 WATER & SEWER IMPACT FEES N Y Y 52904 5 529 31 3040 52904 529D4 WATER PROJECTS- IMPACT FEE W W 52900 5 529 31 3050 52900 52900 PROJ DESIGN ENGINEERING F F 52903 5 529 31 3050 52903 52903 SEWER PROJECTS -CIPF W&S W W 530 1 530 2002 C.O. BONDS FUND N Y Y N N 53099 5 530 31 3000 53099 53099 ISSUE COSTS -2002 C.O. F F 53004 5 530 31 3040 53004 53004 WATER PROJECTS-2002 C.O. F F 53003 5 530 31 3050 53003 53003 SEWER PROJECTS -2002 C.O. W W 53011 5 530 31 3D50 53011 53011 PLANTS & LIFT STA -2002 CO W W 531 1 531 2003 C.O. BONDS FUND N Y Y N N 53199 5 511 31 3000 53199 53199 ISSUE COSTS -2003 C.O. F F 53104 5 531 31 3040 53104 51104 WATER PROJECTS -2003 C.O. W F 53103 5 531 31 3050 53103 53103 SEWER PROJECTS -2003 C.O. W W 53111 5 531 31 3050 53111 53111 PLANTS & LIFT STA -2003 CO W F 532 1 512 2003 REVENUE BONDS FUND N Y Y N N 53203 5 532 31 3050 53203 53201 SEWER PROJECTS -2003 REV W F 533 1 533 2004 C. 0. BONDS FUND N Y Y N N 53301 5 533 31 3000 53301 53301 ISSUE COSTS -2004 C.O. F F 53303 5 533 31 3000 53103 53303 SEWER PROJECTS -2004 C.O. W W 53304 5 533 31 3000 53304 53304 WATER PROJECTS -2004 C.O. W W 53311 5 533 31 3000 53311 53111 PLANTS & LIFT STA -2004 CO W W 534 1 534 2005 THUS BONDS FUND N Y Y N N 53401 5 534 31 3000 53401 51401 ISSUE COSTS - 2005 TWUB W F 53403 5 534 31 3000 53403 53401 SEWER - 2005 THUS FUNDS W W 53411 5 534 31 3000 53411 51411 PLANTS & LIFT STA -05 THUS W W 535 1 535 2006 C.O. BONDS FUND N Y Y 53501 5 535 11 3000 53501 51501 BOND ISSUANCE COSTS F F 53503 5 535 31 3000 51503 53501 SEWER - 2006 C.O. BONDS W W 53511 5 535 31 3000 53511 53511 PLANTS & LIFT STA-06 C.O. W W 53504 5 535 31 3040 53504 53504 WATER PROJECTS -2006 C.O. W W 536 1 536 2006 TWDB BONDS FUND N Y Y N N 53601 5 536 31 3000 53601 53601 BOND ISSUANCE COSTS F P 53603 5 536 31 3000 53603 53603 SEWER PROJECTS -2006 THUS W F 53611 5 536 31 3000 53611 53611 PLANTS & LIFT STA -06 TWDB W W 537 1 537 2007 C.O. BONDS N Y Y 53701 5 537 31 3000 53701 53701 BOND ISSUANCE COSTS W W 53703 5 537 31 3000 53703 53703 SEWER PROJECTS -2007 C.O. W F 53711 5 537 31 3000 53711 53711 PLANTS & LIFT STA -07 C.O. N N F F 540 1 540 BAYLAND ISLAND FUND N Y Y N N 53001 5 540 50 5300 53001 53001 RESTAURANT AND SHIP STORE N Y Y F F 53020 5 540 50 5300 53020 53020 DAYLA4D ISLAND OPERATIONS W F SUNGARD PENTAMATION - FUND ACCOUNTING PAGE NUMBER: 10 DATE: 10/13/07 CITY OF BAYTOWN MODULE: UPDOR0N1 TIME: 15:32:11 ORGANIZATION CHART REPORT SELECTION CRITERIA: orgn.yr.'07' ACCOUNTING PERIOD: 12/07 ORGANIZATION CHART FOR YEAR 07 KEY LEVEL FUND /FUNCTION/ DEPARTMENT /DIVISION /ORGANIZATIOTITLE PRIOR YR CASH ENTR OISE SMUT PRENC 80040 5 540 80 8000 80040 80040 BAYLAND DEBT RETIREMENTS F F 541 1 541 BAYLAND SETTLEMENT FUND N Y Y N N 54101 5 541 50 5300 54101 54101 MARINA BUILDING REPAIR P F 550 1 550 INTERNAL SERVICE FUND N Y Y N N 70110 5 550 70 7010 70110 70110 GARAGE OPERATIONS W W 551 1 551 ACCRUED LEAVE - INTERNAL N Y Y N N 70111 5 551 70 7010 70111 70111 SICK LEAVE - INTERNAL SVC F F 552 1 552 WAREHOUSE OPERATIONS FUND N Y Y N N 70120 5 552 70 7010 70120 70120 WAREHOUSE OPERATIONS W W 560 1 560 MEDICAL BENEFITS FUND N Y Y N N 56010 5 560 10 5601 56010 56010 MEDICAL BENEFITS F F 561 1 561 WC SELF INSURANCE FUND N Y Y N N 56110 5 561 80 5611 56110 56110 WC SELF INSURANCE W W 800 1 800 GENERAL FIXED ASSETS FUND N Y Y N N 9D0 1 900 GEN LONG -TERM DEBT ACCT N Y Y N N CITY OF BAYTOWN SERVICE LEVEL BUDGET 3060 UTILITY CONSTRUCTION Actual Budget Estimated Adopted Acct# Acct Description 2003 -04 2004 -05 2004 -05 2005 -06 71W Personnel Services 71002 Regular Wages $ 345,253 $ 390,583 $ 324,544 $ 353,108 71009 Overtime 49,714 56,280 43,332 55,181 71021 Health & Dental 51,073 53,314 24,772 72,893 71022 TMRS 54,535 65,721 30,255 61,769 71023 FICA 29,293 33,240 15,031 30,127 71028 Workers Compensation 16,212 18,876 8,392 18,334 71051 Compensation Adjustment - - - 20,907 Total Personnel Services 546,080 618,014 446,326 612,319 7200 Supplies 72001 Office 215 500 500 500 72007 Wearing Apparel 6,512 7,300 7,000 7,570 72016 Motor Vehicle 16,019 16,200 16,000 21,900 72021 Minor Tools 8,718 8,000 8,000 8,000 72031 Chemical 729 600 600 600 72032 Medical 99 100 100 100 Total Supplies 32,292 32,700 32,200 38,670 7300 Maintenance 73022 Sanitary Sewers 132 - - - 73042 Machinery & Equipment 942 1,500 1,500 1,500 73043 Motor Vehicle 71,016 60,000 63,000 60,000 73047 Meters & Settings 936 - - - Total Maintenance 73,026 61,500 64,500 61,500 7400 Services 74011 Hire Of Equipment 1,473 1,900 2,600 2,500 74041 Travel & Reimbursables 61 500 500 500 74042 Education & Training 4,980 4,900 4,900 4,900 74071 Association Dues 379 500 500 500 Total Services 6,893 7,800 8,500 8,400 Total Operating 658,291 720,014 551,526 720,889 8000 Capital Outlay 83023 Water Distribution System 165,193 175,000 175,000 175,000 83029 Sewer Connections 3,638 6,000 5,000 6,000 83035 Meters & Connections 51,261 45,000 55,000 55,000 84042 Machinery & Equipment - 11,000 11,000 - 84043 Motor Vehicle - - 75,000 86011 Capital Lease Purchases - - - 23,520 Total Capital Outlay 220,092 237,000 246,000 334,520 TOTAL DEPARTMENT $ 878,383 $ 957,014 $ 797,526 $ 1,055,409 219 CITY OF BAYTOWN SERVICE LEVEL BUDGET 9010 TRANSFERS OUT Actual Budget Estimated Adopted Acct# Acct Description 2003 -04 2004.05 2004 -05 2005 -06 90M Other Financin¢ Uses 91101 To General Fund $ 1,033,841 $ 1,033,841 $ 1,033,841 $ 1,410,038 91401 To G O I S 164,468 481,738 468,745 479,501 91510 To BAWA - 68,000 68,000 68,000 91521 To Accrued Leave- Water & Sewer 103,017 110,000 110,000 110,000 91522 To WWIS 5,367,751 6,224,391 5,252,427 6,716,039 91527 To CIPF - Water & Sewer - 1,044,000 1,044,000 Total Other Financing Uses 6,669,077 8,961,970 7,977,013 8,783,578 TOTAL DEPARTMENT $ 6,669,077 $ 8,961,970 $ 7,977,013 $ 8,783,578 220 WATERWORKS AND SEWER SYSTEM REVENUE BONDS SUMMARY OF FY 2005 -06 DEBT REQUIREMENTS Principal Principal & Interest Principal Amount of Outstanding Requirements for FY 2005 -06 Outstanding Series Obligation Issue Oa. 1,1005 Principal I Interest I Total Sept. 30, 2006 1995 Revenue $ 5,200,000 $ 755,000 $ 365,000 $ 31,019 $ 396,019 $ 390,000 1996 Tax & Rev TWDB C.O.'s 4,680,000 3,425,000 205,000 155,016 360,016 3,220,000 1997 Tax & Rev TWDB C.O.'s 6,820,000 5,040,000 295,000 200,914 495,914 4,745,000 1998 Revenue & Refunding 9,605,000 7,905,000 805,000 348,965 1,153,965 7,100,000 2002 Certificates of Obligation 5,415,000 4,885,000 195,000 237,821 432,821 4,690,000 2003 Certificates of Obligation 4,630,000 4,310,000 165,000 182,640 347,640 4,145,000 2003 Revenue & Refunding 8,100,000 7,055,000 635,000 223,713 858,713 6,420,000 2004 Certificates of Obligation 11,980,000 11,570,000 470,000 543,400 1,013,400 11,100,000 2005 Certificates of Obligation - TWDB ** 13,370,000 13,370,000 375,000 377,259 752,259 12,995,000 Subtotal 68,000 58,315,000 3,510,000 2,300,747 5,810,747 54,805,000 Transfer to GOIS for 1998 CO's 4,025,000 3,015,000 175,000 143,670 318,670 2,840,000 Transfer to GOIS for 2000 CO's 2,000,000 1,695,000 75,000 33,432 108,432 1,620,000 Transfer to GOIS for 2005A GO Refd 1,110,000 1,110,000 5,000 47,399 52,399 1,105,000 Subtotal 3,491,168 64,135,000 3,765,000 2,525,248 6,290,248 60,370,000 Transfer to BAWA for Series 460,089 405,511 865,600 3,505,600 2,362,967 68,000 2006 TWDB (estimated) 1,000,000 - 37,000 31,000 68,000 963,000 Series 2006 TWDB (estimated) ** 19,700,000 68,000 - 344,750 344,750 19,700,000 Series 2006 CO's (estimated)** 12,230,000 642,480 - 560,542 560,542 12,230,000 Total Water &Sewer Debt 2019 $64,135.000 $ 3,802,000 $1461,540 $ 7,263,540 $ 93,263,000 ** Includes MDD share of NE WW Plant COMBINED WATER & SEWER DEBT, ALL SERIES Fiscal Principal Interest Interest Total Current 2006 2006 Current +New Principal Year Due 2101 Due 2101 Due 8/01 Interest Requirement Est. BAWA Est Requirement Outstanding 2006 $ 3,510,000 $ 1,184,395 $ 1,116,352 $ 2,300,747 $ 5,810,747 $ 905,292 $ 68,000 $ 6,784,039 $ 54,805,000 2007 3,655,000 1,116,352 1,043,294 2,159,646 5,814,646 2,401,798 68,000 8,284,444 51,150,000 2008 3,815,000 955,833 967,889 1,923,721 5,738,721 2,381,856 68,000 8,188,577 47,335,000 2009 3,980,000 880,593 887,811 1,768,404 5,748,404 2,361,039 68,000 8,177,443 43,355,000 2010 4,155,000 801,120 806,313 1,607,433 5,762,433 2,398,815 68,000 8,229,248 39,200,000 2011 4,350,000 806,313 718,964 1,525,276 5,875,276 2,377,797 68,000 8,321,073 34,850,000 2012 4,100,000 718,964 635,288 1,354,251 5,454,251 2,355,730 68,000 7,877,981 30,750,000 2013 3,235,000 635,288 570,406 1,205,694 4,440,694 2,387,168 68,000 6,895,862 27,515,000 2014 2,995,000 570,406 511,079 1,081,485 4,076,485 2,359,812 68.000 6,504,297 24,520,000 2015 2,520,000 511,079 460,089 971,168 3,491,168 2,390,874 68,000 5,950,042 22,000,000 2016 2,640,000 460,089 405,511 865,600 3,505,600 2,362,967 68,000 5,936,567 19,360,000 2017 2,775,000 405,511 347,239 752,750 3,527,750 2,393,304 68,000 5,989,054 16,585,000 2018 2,500,000 347,239 295,241 642,480 3,142,480 2,354,672 68,000 5,565,152 14,085,000 2019 2,095,000 295,241 251,625 546,866 2,641,866 2,384,282 68,000 5,094,148 11,990,000 2020 2,205,000 251,625 204,806 456,431 2,661,431 2,404,218 68,000 5,133,649 9,785,000 2021 2,315,000 204,806 154,938 359,743 2,674,743 2,365,009 68,000 5,107,752 7,470,000 2022 2,435,000 154,938 101,704 256,641 2,691,641 2,378,955 68,000 5,138,596 5,035,000 2023 2,115,000 101,704 57,279 158,983 2,273,983 2,398,139 68,000 4,740,122 2,920,000 2024 1,845,000 57,279 18,813 76,091 1,921,091 2,348,004 68,000 4,337,095 1,075,000 2025 1,075,000 18,813 - 18,813 1,093,813 2,360,849 68,000 3,522,662 - 2026 - - - - - 2,368,756 - 2,368,756 $ 58,315.000 $10.477.583 $ 9.554.637 $20,032,223 $78,347,223 $48,439,334 $1.360.000 $ 128,146,557 221 WATERWORKS AND SEWER SYSTEM REVENUE BONDS LONG TERM DEBT SCHEDULES Fiscal Interest Principal Interest Interest Annual Principal Total Year Rate Due 2/01 Due 2/01 Due 8 /01 Requirement Outstanding Outstanding Revenue Bond, Series 1995 Date of Issue - July 1, 1995 30,506 Term - 20 Years 390,897 755,000 796,647 2006 5.35% 365,000 $ 5,200,000 $ 8,506,530 1999 5.90% $ - $ 150,120 $ 150,120 $ 300,240 5,200,000 8,206,290 2000 5.90% - 150,120 150,120 300,240 5,200,000 7,906,050 2001 5.90% - 150,120 150,120 300,240 5,200,000 7,605,810 2002 5.90% - 150,120 150,120 300,240 5,200,000 7,305,570 2003 5.90% 160,000 150,120 39,946 350,066 1,415,000 1,577,996 2004 5.90% 320,000 39,946 30,506 390,452 1,095,000 1,187,544 2005 5.95% 340,000 30,506 20,391 390,897 755,000 796,647 2006 5.35% 365,000 20,391 10,628 396,019 390,000 400,628 2007 5.45% 390,000 10,628 - 400,628 - - $ 1,575,000 $ 852,071 $ 701,951 $ 3,129,022 Tax & Revenue GO - TWDB Date of Issue - October 16,19% Term - 20 Years 1998 $ 4,555,000 $ 6,924,891 1999 3.40% $ 135,000 $ 100,916 $ 98,621 $ 334,538 4,420,000 6,590,354 2000 3.55% 145,000 98,621 96,048 339,669 4,275,000 6,250,685 2001 3.65% 150,000 96,048 93,310 339,358 4,125,000 5,911,328 2002 3.75% 160,000 93,310 90,310 343,620 3,965,000 5,567,708 2003 3.85% 170,000 90,310 87,038 347,348 3,795,000 5,220,360 2004 3.95% 180,000 87,038 83,483 350,520 3,615,000 4,869,840 2005 4.05% 190,000 83,483 79,635 353,118 3,425,000 4516,723 2006 4.15% 205,000 79,635 75,381 360,016 3,220,000 4,156,706 2007 4.25% 215,000 75,381 70,813 361,194 3,005,000 3,795513 2008 4.35% 230,000 70,813 65,810 366,623 2,775,000 3,428,890 2009 4.45% 240,000 65,810 60,470 366,280 2535,000 3,062,610 2010 4.55% 255,000 60,470 54,669 370,139 2,280,000 2,692,471 2011 4.65% 270,000 54,669 48,391 373,060 2,010,000 2,319,411 2012 4.70% 285,000 48,391 41,694 375,085 1,725,000 1,944,326 2013 4.75% 305,000 41,694 34,450 381,144 1,420,000 1563,183 2014 4.80% 325,000 34,450 26,650 386,100 1,095,000 1,177,083 2015 4.85% 345,000 26,650 18,284 389,934 750,000 787,149 2016 4.85% 365,000 18,284 9,433 392,716 385,000 394,433 2017 4.90% 385,000 9,433 - 394,433 - - $ 4,555,000 $ 1,235,404 $ 1,134,488 $ 6,924,891 222 WATERWORKS AND SEWER SYSTEM REVENUE BONDS LONG TERM DEBT SCHEDULES Fiscal Interest Principal Interest Interest Annual Principal Total Year Rate Due 2/01 Due 2/01 Due 8 /01 Requirement Outstanding Outstanding Tax & Revenue C/O - TWDB Date of Issue - October 23, 1997 Term - 20 Years $ 6,820,000 $ 9,994,089 1999 3.00% $ 225,000 $ 132,656 $ 129,281 $ 486,938 6,595,000 9,507,151 2000 3.10% 235,000 129,281 125,639 489,920 6,360,000 9,017,231 2001 3.20% 245,000 125,639 121,719 492,358 6,115,000 8,524,874 2002 3.30% 255,000 121,719 117,511 494,230 5,860,000 8,030,644 2003 3.40% 260,000 117,511 113,091 490,603 5,600,000 7,540,041 2004 3.50% 275,000 113,091 108,279 496,370 5,325,000 7,043,671 2005 3.60% 285,000 108,279 103,149 496,428 5.040.000 6.547.244 2007 3.70% 310,000 97,765 92,030 499,795 4,435,000 5,551,535 2008 3.80% 320,000 92,030 85,950 497,980 4,115,000 5,053,555 2009 3.90% 335,000 85,950 79,418 500,368 3,780,000 4,553,188 2010 4.00% 350,000 79,418 72,418 501,835 3,430,000 4,051,353 2011 4.05% 365,000 72,418 65,026 502,444 3,065,000 3,548,909 2012 4.10% 380,000 65,026 57,236 502,263 2,685,000 3,046,646 2013 4.15% 400,000 57,236 48,936 506,173 2,285,000 2,540,474 2014 4.20% 415,000 48,936 40,221 504,158 1,870,000 2,036,316 2015 4.25% 435,000 40,221 30,978 506,199 1,435,000 1,530,118 2016 4.30% 455,000 30,978 21,195 507,173 980,000 1,022,945 2017 4.30% 480,000 21,195 10,875 512,070 500,000 510,875 2018 4.35% 500,000 10,875 - 510,875 - - $ 6,820,000 $ 1,653,373 $ 1,520,716 $ 9,994,089 2007 4.45% 845,000 165,628 146,826 $ 9,605,000 $ 14,077,023 1999 4.20% $ - $ 256,745 $ 220,068 $ 476,813 9,605,000 13,600,210 2000 4.20% - 220,068 220,068 440,135 9,605,000 13,160,075 2001 4.20% - 220,068 220,068 440,135 9,605,000 12,719,940 2002 4.20% - 220,068 220,068 440,135 9,605,000 12,279,805 2003 4.20% 415,000 220,068 211,353 846,420 9,190,000 11,433,385 2004 4.30% 510,000 211,353 200,388 921,740 8,680,000 10,511,645 2007 4.45% 845,000 165,628 146,826 1,157,454 6,255,000 7,041,501 2008 4.55% 1,140,000 146,826 120,891 1,407,718 5,115,000 5,633,784 2009 4.60% 1,200,000 120,891 93,291 1,414,183 3,915,000 4,219,601 2010 4.65% 1,260,000 93,291 63,996 1,417,288 2,655,000 2,802,314 2011 4.75% 1,330,000 63,996 32,409 1,426,405 1,325,000 1,375,909 2012 4.85% 955,000 32,409 9,250 996,659 370,000 379,250 2013 5.00% 370,000 9,250 - 379,250 - $ 9,605,000 $ 2,364,384 $ 2,107,639 $ 14,077,023 223 WATERWORKS AND SEWER SYSTEM REVENUE BONDS LONG TERM DEBT SCHEDULES Fiscal Interest Principal Interest Interest Annual Principal Total Year Rate Due 2/01 Due 2/01 Due 8 /01 Requirement Outstanding Outstanding Certificates of Obligation, Series 2002 Date of Issue - December 1, 2001 Term - 20 Years $ 5,415,000 $ 8,772,290 2002 $ - $ - $ 176,327 $ 176,327 5,415,000 8,595,964 2003 4.250% 170,000 132,245 128,633 430,878 5,245,000 8,165,086 2004 4.250% 175,000 128,633 124,914 428,546 5,070,000 7,736,540 2005 4.250% 185,000 124,914 120,983 430,896 4,885,000 7,305,644 2006 4.250% 195,000 120,983 116,839 432,821 4,690,000 6,872,823 2007 4.250% 200,000 116,839 112,589 429,428 4,490,000 6,443,395 2008 4.500% 210,000 112,589 107,864 430,453 4,280,000 6,012,943 2009 4.500% 220,000 107,864 102,914 430,778 4,060,000 5,582,165 2010 4.500% 230,000 102,914 97,739 430,653 3,830,000 5,151,513 2011 4.625% 240,000 97,739 92,189 429,928 3,590,000 4,721,585 2012 4.750% 250,000 92,189 86,251 428,440 3,340,000 4,293,145 2013 4.850% 265,000 86,251 79,825 431,076 3,075,000 3,862,069 2014 4.900% 275,000 79,825 73,088 427,913 2,800,000 3,434,156 2015 5.000% 290,000 73,088 65,838 428,925 2,510,000 3,005,231 2016 5.000% 305,000 65,838 58,213 429,050 2,205,000 2,576,181 2017 5.125% 320,000 58,213 50,013 428,225 1,885,000 2,147,956 2018 5.125% 340,000 50,013 41,300 431,313 1,545,000 1,716,644 2019 5.250% 355,000 41,300 31,981 428,281 1,190,000 1,288,363 2020 5.375% 375,000 31,981 21,903 428,884 815,000 859,478 2021 5.375% 395,000 21,903 11,288 428,191 420,000 431,288 2022 5.375% 420,000 11,288 - 431,288 - - $ 5,415,000 $ 1,656,604 $ 1,700,686 $ 8,772,290 Certificates of Obligation, Series 2003 Date of Issue - March 1, 2003 Term - 20 Years $ 4,630,000 $ 7,033,943 2003 $ - $ - $ 84,485 $ 84,485 4,630,000 6,949,458 2004 5.000% 160,000 101,383 97,383 358,765 4,470,000 6,590,693 2005 5.000% 160,000 97,383 93,383 350,765 4,310,000 6,239,928 2006 5.000% 165,000 93,383 89,258 347,640 4,145,000 5,892,288 2007 5.000% 170,000 89,258 85,008 344,265 3,975,000 5548,023 2008 5.000% 175,000 85,008 80,633 340,640 3,800,000 5,207,383 2009 4.250% 180,000 80,633 76,808 337,440 3,620,000 4,869,943 2010 3.350% 190,000 76,808 73,625 340,433 3,430,000 4,529,510 2011 3.600% 195,000 73,625 70,115 338,740 3,235,000 4,190,770 2012 3.700% 205,000 70,115 66,323 341,438 3,030,000 3,849,333 2013 3.800% 215,000 66,323 62,238 343,560 2,815,000 3,505,773 2014 4.000% 225,000 62,238 57,738 344,975 2,590,000 3,160,798 2015 4.100% 235,000 57,738 52,920 345,658 2,355,000 2,815,140 2016 4.200% 245,000 52,920 47,775 345,695 2,110,000 2,469,445 2017 4.300% 260,000 47,775 42,185 349,960 1,850,000 2,119,485 2018 4.400% 270,000 42,185 36,245 348,430 1,580,000 1,771,055 2019 4.400% 285,000 36,245 29,975 351,220 1,295,000 1,419,835 2020 4.500% 300,000 29,975 23,225 353,200 995,000 1,066,635 2021 4.600% 315,000 23,225 15,980 354,205 680,000 712,430 2022 4.700% 330,000 15,980 8,225 354,205 350,000 358,225 2023 4.700% 350,000 8,225 - 358,225 - - $ 4,630,000 $ 1,210,420 $ 1,193,523 $ 7,033,943 124 WATERWORKS AND SEWER SYSTEM REVENUE BONDS LONG TERM DEBT SCHEDULES Fiscal Interest Principal Interest Interest Annual Principal Total Year Rate Due 2/01 Due 2/01 Due 8/01 Requirement Outstanding Outstanding Revenue & Refunding, Series 2003 Date of Issue - May 1, 2003 Term - 20 Years $ 8,100,000 $ 9,823,264 2003 $ - $ - $ 61,249 $ 61,249 8,100,000 9,762,015 2004 1.250% 420,000 122,498 119,873 662,370 7,680,000 9,099,645 2005 1.600% 625,000 119,873 114,873 859,745 7,055,000 8,239,900 2006 1.900% 635,000 114,873 108,840 858,713 6,420,000 7,381,188 2007 2.300% 650,000 108,840 101,365 860,205 5,770,000 6,520,983 2008 2.700% 835,000 101,365 90,093 1,026,458 4,935,000 5,494,525 2009 3.000% 865,000 90,093 77,118 1,032,210 4,070,000 4,462,315 2010 3.350% 895,000 77,118 62,126 1,034,244 3,175,000 3,428,071 2011 3.650% 935,000 62,126 45,063 1,042,189 2,240,000 2,385,883 2012 4.000% 970,000 45,063 25,663 1,040,725 1,270,000 1,345,158 2013 4.000% 575,000 25,663 14,163 614,825 695,000 730,333 2014 4.000% 605,000 14,163 2,063 621,225 90,000 109,108 2015 4.200% 10,000 2,063 1,853 13,915 80,000 95,193 2016 4.300% 10,000 1,853 1,638 13,490 70,000 81,703 2017 4.400% 10,000 1,638 1,418 13,055 60,000 68,648 2018 4.500% 10,000 1,418 1,193 12,610 50,000 56,038 2019 4.600% 10,000 1,193 963 12,155 40,000 43,883 2020 4.700% 10,000 963 728 11,690 30,000 32,193 2021 4.800% 10,000 728 488 11,215 20,000 20,978 2022 4.850% 10,000 488 245 10,733 10,000 10,245 2023 4.900% 10,000 245 - 10,245 - - $ 8,100,000 $ 892,256 $ 831,008 $ 9,823,264 Certiflicates of Obligation, Series 2004 Date of Issue - July 8, 2004 Term - 20 Years 2004 $ 11,980,000 $ 18,400,186 2005 6.000% $ 410,000 $ 388,067 $ 278,750 $ 1,076,817 11570,000 17,323,369 2007 6.000% 475,000 264,650 250,400 990,050 10,625,000 15,319,919 2008 6.000% 485,000 250,400 235,850 971,250 10,140,000 14,348,669 2009 6.000% 495,000 235,850 221,000 951,850 9,645,000 13,396,819 2010 4.450% 505,000 221,000 209,764 935,764 9,140,000 12,461,055 2011 4.000% 520,000 209,764 199,364 929,128 8,620,000 11531,927 2012 4.000% 530,000 199,364 188,764 918,128 8,090,000 10,613,799 2013 4.000% 550,000 188,764 177,764 916,528 7,540,000 9,697,271 2014 4.150% 565,000 177,764 166,040 908,804 6,975,000 8,788,467 2015 4300% 585,000 166,040 153,463 904,503 6,390,000 7,883,964 2016 4.450% 605,000 153,463 140,001 898,464 5,785,000 6,985,500 2017 4.550% 630,000 140,001 125,669 895,670 5,155,000 6,089,830 2018 4.650% 650,000 125,669 110,556 886,225 4,505,000 5,203,605 2019 4.700% 675,000 110,556 94,694 880,250 3,830,000 4,323,355 2020 4.800% 705,000 94,694 77,774 877,468 3,125,000 3,445,887 2021 4.900% 735,000 77,774 59,766 872,540 2,390,000 2,573,347 2022 4.950% 765,000 59,766 40,833 865,599 1,625,000 1,707,748 2023 5.000% 795,000 40,833 20,958 856,790 830,000 850,958 2024 5.050% 830,000 20,958 - 850,958 - - $ 11,980,000 $ 3,404,124 $ 3,016,058 $ 18,400,186 225 WATERWORKS AND SEWER SYSTEM REVENUE BONDS LONG TERM DEBT SCHEDULES Fiscal Interest Principal Interest Interest Annual Principal Total Year Rate Due 2/01 Due 2/01 Due 8 /01 Requirement Outstanding Outstanding Certificate of Obligation - TWDB Series 2005 Date of Issue - March 23, 2005 Term - 20 Years 9mli 0.00% R - R - R 13i.n36, R 115 016 R 135 mr R 13 37n nnn 2007 1.55% 400,000 187,364 184,264 371,628 771,628 12,595,000 2008 1.65% 420,000 96,803 180,799 277,601 697,601 12,175,000 2009 1.80% 445,000 93,503 176,794 270,296 715,296 11,730,000 2010 2.05% 470,000 90,103 171,976 262,079 732,079 11,260,000 2011 2.25% 495,000 171,976 166,408 338,384 833,384 10,765,000 2012 2.40% 525,000 166,408 160,108 326,515 851,515 10,240,000 2013 2.55% 555,000 160,108 153,031 313,139 868,139 9,685,000 2014 2.65% 585,000 153,031 145,280 298,311 883,311 9,100,000 2015 2.75% 620,000 145,280 136,755 282,035 902,035 8,480,000 2016 2.90% 655,000 136,755 127,258 264,013 919,013 7,825,000 2017 2.95% 690,000 127,258 117,080 244,338 934,338 7,135,000 2018 3.00% 730,000 117,080 105,948 223,028 953,028 6,405,000 2019 3.10% 770,000 105,948 94,013 199,960 969,960 5,635,000 2020 3.15% 815,000 94,013 81,176 175,189 990,189 4,820,000 2021 2.00% 860,000 81,176 67,416 148,593 1,008,593 3,960,000 2022 3.30% 910,000 67,416 52,401 119,818 1,029,818 3,050,000 2023 3.35% 960,000 52,401 36,321 88,723 1,048,723 2,090,000 2024 3.45% 1,015,000 36,321 18,813 55,134 1,070,134 1,075,000 2025 3.50% 1,075,000 18,813 - 18,813 1,093,813 - $ 13,370,000 $ 2,291,649 $ 2,498,239 $ 4,789,892 226 CITY OF BAYTOWN ORGANIZATION CHART SANITATION FUND II Council II II Manager II 1 Deputy City �� Manager Director of Public. W orks/Utilities Asst. Director of Public Works 11 Solid Waste 11 227 CITY OF BAYTOWN SANITATION FUND 500 BUDGET SUMMARY BY FUND Actual Budget Estimated Adopted 2003 -04 2004 -05 2004 -05 2005 -06 Revenues Solid Waste Franchise Fees $ 164,807 $ 100,000 $ 218,125 $ 49,186 Solid Waste Collections 2,854,827 2,761,793 2,785,801 2,813,659 Recycling Revenue 51,457 45,000 40,274 40,300 Interest in Investments 11,258 9,300 19,183 19,000 Miscellaneous 1,016 1,000 1,000 21,148 Total Revenues 3,083,365 2,917,093 3,064,383 2,894,107 Expenditures 48,542 210,386 210,386 49,186 Personnel Services 492,479 541,284 482,012 499,666 Supplies 38,216 44,600 47,389 43,910 Maintenance 132,836 145,500 145,500 99,500 Services 1,837,334 1,893,266 1,998,330 2,317,559 Sundry 44,040 36,707 20,000 35,000 Total Operating 21544,905 2 661,357 2,693,231 2,995,635 Capital Outlay 48,542 210,386 210,386 49,186 Transfers Out 135,830 155,200 155,200 155,200 Contingency - 27,500 12,000 27,000 Total Expenditures 2,729,277 3 054,443 3,070,817 3,227,021 Excess (Deficit) Revenues Over Expenditures 354,088 (137,350) (6,434) (332,914) Working Capital - Beginning 755,142 746,300 1,109,230 1,102,796 Working Capital - Ending $ 1,109,230 $ 608,950 $ 1,102,796 $ 769,882 No. of Working Capital Days 133 73 131 87 Expenditures by Program Solid Waste Operations Residential Recycling Total 228 Adopted Budget 2005 -06 Capital & Transfers VAA 7% Personnel Services Services �_ 16% 73% Operations 4% $ 2,549,615 $ 2,851,410 $ 2,867,047 $ 2,950,176 CITY OF BAYTOWN SANITATION FUND 500 OPERATING RESULTS Operating Revenues Solid Waste Franchise Fees Solid Waste Collections Recycling Revenue Interest in Investments Miscellaneous Total Revenues Operating Expenses Personnel Services Supplies Maintenance Services Sundry Contingency Depreciation Total Expenditures Net Income Before Operating Transfers Operating Transfers Operating Transfers (Out) Net Income (Loss) Actual Budget Estimated Adopted 2003 -04 2004 -05 2004 -05 2005 -06 $ 164,807 $ 100,000 $ 218,125 $ (155,200) 2,854,827 2,761,793 2,785,801 2,813,659 51,457 45,000 40,274 40,300 11,258 9,300 19,183 19,000 1,016 1,000 1,000 21,148 3,083,365 2,917,093 3,064,383 2,894,107 492,479 541,284 482,012 499,666 38,216 44,600 47,389 43,910 132,836 145,500 145,500 99,500 1,837,334 1,893,266 1,998,330 2,317,559 44,040 36,707 20,000 35,000 - 27,500 12,000 27,000 463,245 143,539 274,455 (196,099) (135,830) (155,200) (155,200) (155,200) $ 327,415 $ (11,661) $ 119,255 $ (351,299) to (Under) Expenses: Income (Loss) $ 327,415 $ (11,661) $ 119,255 $ (351, Capital Outlay (48,542) (210,386) (210,386) (49, Depreciation 75,215 84,697 84,697 67, enues Over (Under) Expenditures $ 354,088 $ (137,350) $ (6,434) $ (332, BAYTOWN CITY OF BAYTOWN PROGRAM SUMMARY 3200 SOLID WASTE Program Description Brush is collected curbside on a once - per -month schedule. Household garbage and heavy trash are collected twice weekly. Brush is recycled to chips and humus. A regularly scheduled junk drop -off site is provided for residents. A drop -off recycling center is operated through a contractor. This center accepts recyclable materials from residents on a voluntary basis. Major Goals • Collection of brush and junk on a timely basis with proper disposal or recycling. • Reduction of total waste stream through operation of a drop -off recycling center. Major Objectives • Provide driver training for new drivers. • Collection of brush and limbs as scheduled. Safe and efficient collection and chipping of brush and limbs. Participation in clean -up program. Performance Measures 1. Average cost to collect and process brush and limbs per unit per month 5.00 5.00 5.00 5.00 2. Weekly brush routes completed on time 100% 100% 100% 100% 231 Actual Budget Estimated Projected Workload Measures 2003 -04 2004 -05 2004 -05 2005.06 1. Cubic yards Brush/Limbs collected 75,000 75,000 75,000 75,000 2. Cu. yd. Of Junk Disposal 10,000 10,000 10,000 10,000 3. Tons of material recycled 600 600 600 600 Performance Measures 1. Average cost to collect and process brush and limbs per unit per month 5.00 5.00 5.00 5.00 2. Weekly brush routes completed on time 100% 100% 100% 100% 231 CITY OF BAYTOWN SERVICE LEVEL BUDGET 3200 SOLID WASTE Actual Budget Estimated Adopted Acct# Acct Description 2003.04 2004 -05 2004 -05 2005 -06 7100 Personnel Services 71002 Regular Wages $ 304,689 $ 337,726 $ 294,872 $ 279,727 71009 Overtime 44,489 41,994 41,994 47,583 71021 Health & Dental 40,496 46,737 40,805 48,056 71022 TMRS 48,217 55,892 51,390 49,522 71023 FICA 25,984 28,288 26,090 24,360 71028 Workers Compensation 28,604 30,647 26,861 26,793 71051 Compensation Adjustment - - - 23,625 Total Personnel Services 492,479 541,284 482,012 499,666 7200 Supplies 72007 Wearing Apparel 4,429 4,600 4,600 4,770 72016 Motor Vehicle 32,757 38,900 41,839 37,990 72021 Minor Tools 844 900 700 900 72026 Cleaning & Janitorial 73 - - - 72031 Chemical 113 200 250 250 Total Supplies 38,216 44,600 47,389 43,910 7300 Maintenance 73001 Land 397 500 500 500 73043 Motor Vehicles 132,439 145,000 145,000 99,000 Total Maintenance 132,836 145,500 145,500 99,500 7400 Services 74021 Special Services - - 106,215 250,000 74034 Household Garbage Contract 1,666,224 1,696,337 1,696,337 1,849,508 74036 Advertising 1,625 2,000 2,000 2,000 74040 Recycling Services 60,360 76,602 60,000 70,000 74042 Education & Training 481 550 550 550 74050 Disposal Services 97,430 105,338 121,041 132,115 74071 Association Dues 98 186 186 186 74210 General Liability Insurance 2,254 2,480 2,553 2,808 74220 Errors & Omissions 3,229 3,417 3,601 3,961 74240 Auto Liability 3,053 3,518 3,235 3,558 74241 Auto Collision 1,195 1,314 1,233 1,356 74242 Auto Catastrophic 109 120 109 120 74271 Mobile Equipment 1,276 1,404 1,270 1,397 Total Services 1,837,334 1,893,266 1,998,330 2,317,559 7500 Sundry Charges 75088 Bad Debt Expense 44,040 36,707 Total Sundry 44,040 36,707 Total Operating 2,544,905 2,661,357 2,693,231 2,995,635 8000 Capital Outlay 81002 Land Improvements - - 49,186 84043 Motor Vehicles - 120,000 120,000 - 86011 Capital Lease Purchases 48,542 90,386 90,386 - 23Total Capital Outlay 48,542 210,386 210,386 49,186 CITY OF BAYTOWN SERVICE LEVEL BUDGET 3200 SOLID WASTE Actual Budget Estimated Adopted Acct# Acct Description 2003.04 2004 -05 2004.05 2005 -06 9000 Other Financing Uses 91101 To General Fund 91501 To Accrued Leave -Solid Waste Total Other Financing Uses 9900 Contingencies 99001 Contingencies 99004 2005 Hurricane Expenses Total Contingencies TOTAL DEPARTMENT 147,200 147,200 147,200 147,200 27,500 27,000 - 12,000 - 27,500 12,000 27,000 $ 2,729,277 $ 3,054,443 $ 3,070,817 $ 3,227,021 733 BAYTOWN >:a CITY OF BAYTOWN ORGANIZATION CHART STORM WATER UTILITY FUND City Council City Manager I Assistant City II Manager Director of Health 11 Storm Water Utility 11 ?;i W O CITY OF BAY17OWN STORM WATER UTILITY FUND 505 BUDGET SUMMARY BY FUND Actual Budget Estimated Adopted 2003 -04 2004 -05 2004 -05 2005 -06 lvenues Storm Drainage Fee $ 180,362 $ 359,760 $ 324,982 $ 444,960 Interest on Investments 1,432 1,400 12 1,000 Total Revenues 181,794 361,160 324,994 445,960 Expenditures Personnel Services 72,770 117,610 90,564 124,899 Supplies 9,062 19,220 17,192 17,938 Services 54,646 27,971 10,512 23,440 Sundry 1,357 - - - Total Ooeratmit 137.835 164,801 118,268 166,277 Capital Outlay - 9,500 9,200 - Transfer to General Fund 98,602 133,980 133,980 276,734 Contingency - 50,000 - 50,000 Total Expenditures 236,437 358,281 261,448 493,011 Excess (Deficit) Revenues Over Expenditures (54,643) 2,879 63,546 (47,051) Working Capital - Beginning 68,908 21,474 14,265 77,811 Working Capital - Ending $ 14,265 $ 24,353 $ 77,811 $ 30,760 No. of Working Capital Days 22 25 109 23 Adopted Budget 2005 -06 by Expenditure Type Personnel Services 25% Operating 8% Capital Outlay & Contingency Transfer to General 10% Fund 57% 237 CITY OF BAYTOWN PROGRAM SUMMARY 3050 STORM WATER UTILITY Program Description The Division is responsible for the City's compliance with the federal mandate known as the National Pollutant Discharge Elimination System ( NPDES). The NPDES mandate requires cities to implement programs and practices to control polluted storm water runoff through a permitting program. The NPDES permitting program is comprised of two phases. Phase I affects medium and large cities. Phase II affects smaller communities, such as Baytown. Baytown is required to develop a storm water management program that will address 6 minimum control measures. This program should be developed and implemented in phases over the next five years. or Goals • Develop final best management practices (BMP's) for our storm water management program (SWMP). • Submit our notice of intent (NOI) and (SWMP) to TCEQ, begin implementation. • Establish a fair and equitable storm water fee. • Educate the public about storm water requirements and pollution from urban runoff. • Develop ordinances to address illicit discharges and construction site run -off. 238 Major Objectives • Provide public education through brochures, presentations, and website. This includes the general public, civic associations homebuilders & developers, commercial businesses, and municipal employees. • Provide public outreach with community clean- up events. Document and record dumping complaints. Build relationships with involved with the SWMP. littering and illegal other city departments CITY OF BAYTOWN SERVICE LEVEL BUDGET 3050 STORM WATER UTILITY Actual Budget Estimated Adopted Acct# Acct Description 2003.04 2004 -05 2004 -05 2005 -06 7100 Personnel Services 550 1,440 912 1,440 71002 Regular Wages $ 50,569 $ 80,884 $ 61,841 $ 82,476 71009 Overtime 225 - 137 - 71021 Health & Dental 6,286 10,312 7,793 13,405 71022 TMRS 7,511 12,905 9,443 13,451 71023 FICA 3,959 6,241 5,636 6,562 71028 Workers Compensation 620 968 914 1,120 71041 Allowances 3,600 6,300 4,800 7,200 71051 Compensation Adjustment - - - 685 Total Personnel Services 72,770 117,610 90,564 124,899 7200 Supplies 72001 Office 236 1,000 992 1,250 72002 Postage 37 2,000 1,300 2,000 72004 Printing 2,749 5,500 3,200 4,000 72007 Wearing Apparel - 688 525 688 72021 Minor Tools - 500 475 1,000 72041 Educational 5,045 5,532 3,200 5,000 72045 Computer Software Supply 995 4,000 7,500 4,000 Total Supplies 9,062 19,220 17,192 17,938 7400 Services 74001 Communication 550 1,440 912 1,440 74021 Special Services 49,530 15,531 - 15,000 74041 Travel & Reimbursables 4,080 8,000 7,800 5,000 74042 Education & Training 486 3,000 1,800 2,000 Total Services 54,646 27,971 10,512 23,440 Total Operating 136,478 164,801 118,268 166,277 7500 Sundry Charges 75071 Terminal/Accrual Pay 1,357 1,357 - - 8000 Capital Outlay 80001 Furniture & Equip < $5,000 - 9,500 9,200 Total Capital Outlay 9,500 9,200 9000 Other Financing Uses 91101 To General Fund 98,602 133,980 133,980 276,734 Total Other Financing Uses 98,602 133,980 133,980 276,734 9900 Contingencies/Other 99002 Unforeseen/New Initiatives - 50,000 - 50,000 50,000 50,000 TOTALDEPARTMENT $ 236,437 $ 358,281 $ 261,448 $ 493,011 239 AmAb 0 CITY OF BAYTOWN ORGANIZATION CHART GARAGE FUND City Council city Manager Deputy City Manager I Director of Public I Works/Utilities Asst. Director of Public Works Garage 4l CITY OF BAYTOWN GARAGE FUND 550 BUDGET SUMMARY BY FUND Actual Budget Estimated Adopted 2003 -04 2004 -05 200405 2005 -06 ievenues Departmental Billings - Fuel $ 487,458 $ 409,350 $ 650,000 $ 664,950 Departmental Billings - Repairs 782,765 760,520 750,000 822,777 State Fuel Tax Refund 7,614 6,500 5,067 - GCCISD - Fuel 83,607 75,000 104,208 100,000 Miscellaneous 2,390 400 3,444 1,000 Transfers From General Fund - 48,449 48,449 48,449 Total Revenues 1,363,834 1,300,219 1,561,168 1,637,176 Expenditures Personnel Services 420,656 441,693 438,576 465,379 Supplies 773,162 717,900 918,591 979,170 Maintenance 7,579 8,700 8,430 8,700 Services 51,320 67,081 65,348 68,082 Total Operating 1,252,717 1,235,374 1,430,945 1,521,331 Capital Outlay - - - 51,000 Transfers Out 72,689 64,845 64,845 64,845 Total Expenditures 1,325,406 1,300,219 1,495,790 1,637,176 Excess (Deficit) Revenues Over Expenditures 38,428 65,378 Working Capital- Beginning 7,912 13,813 46,340 111,718 Working Capital- Ending $ 46,340 $ 13,813 $ 111,718 $ 111,718 Adopted Budget 2005 -06 242 at & Iransters 7% Personnel Services 28% Operating Revenues Departmental Billings State Fuel Tax Refund Miscellaneous Total Revenues Operating Expenditures Garage Operations Depreciation Total Expenditures Net Income Before Operating Transfers Operating Transfers Operating Transfers (In) Operating Transfers (Out) Net Income (Loss) CITY OF BAYTOWN GARAGE FUND 550 OPERATING RESULTS Actual Budget Estimated Adopted 2003 -04 2004 -05 2004 -05 2005 -06 $ 1,270,223 $ 1,169,870 $ 1,400,000 $ 1,487,727 7,614 6,500 5,067 - 85,997 75,400 107,652 101,000 1.363.834 1.251.770 1.512.719 1.588.727 1,252,717 1,235,374 1,430,945 1,521,331 9,154 8,369 8,369 5,794 101,963 8,027 73,405 61,602 48,449 48,449 48,449 (72,689) (64,845) (64,845) (64,845) $ 29,274 $ (8,369) $ 57,009 $ 45,206 Reconciliation of Net Income (Loss) to Revenues Over (Under) Expenses: Net Income (Loss) $ 29,274 $ (8,369) $ 57,009 $ 45,206 Capital Outlay - - - (51,000) Depreciation 9,154 8,369 8,369 5,794 Revenues Over (Under) Expenditure $ 38,428 $ - $ 65,378 $ - 243 CITY OF BAYTOWN PROGRAM SUMMARY 7010 GARAGE OPERATIONS Program Description Equipment Services Division maintains, services, and repairs a fleet consisting of the vehicles and equipment operated by Public Works, Utilities, Parks and Recreation, Pollution Control, Engineering, Inspection, Library, Health, Purchasing, Utility Billing and BAWA. This division also maintains the fueling facility, standby generators, the equipment wash rack, and the garage's own mechanical equipment. In addition, assistance is rendered to Police and Fire garages and Bayland Park operations when necessary. This division processes all associated paperwork, as well as billing of fuel and services to all user departments. Major Goals • To improve the safety and efficiency of equipment and vehicles operated by city forces through timely maintenance, service and repair operations. • To provide the departments and divisions of the city safe and properly operating vehicles and equipment for their use. • To provide these services in an economical and timely manner. Major Objectives • Coordinate with departmental supervisors to facilitate sufficient availability of equipment for their duties. • Reduce downtime and increase "mean- time - between- failure" for vehicles and equipment maintained by the garage. • Reduce rate of returns for unscheduled repairs by an aggressive preventative maintenance program. 244 Actual Budget Estimated Projected Workload Measures 2003 -04 2004 -05 2004 -05 2005 -06 1. Preventative Maintenance Service 900 950 950 950 2. Tire Service 650 600 600 600 3. Road Calls 400 350 350 350 Performance Measures 1. Schedule Services Completed 95% 95% 95% 95% 2. Jobs done in "flat rate' time 80% 80% 80;6 80% 3. Road Calls 400 350 350 350 244 CITY OF BAYTOWN SERVICE LEVEL BUDGET 7010 GARAGE OPERATIONS Actual Budget Estimated Adopted Acct# Acct Description 2003 -04 2004 -05 2004 -05 2005 -06 7100 Personnel Services 71002 Regular Wages $ 301,613 $ 312,938 $ 312,911 $ 316,134 71009 Overtime 3,679 5,006 4,973 5,000 71021 Health & Dental 32,376 34,631 31,641 38,500 71022 TMRS 42,901 47,594 47,669 49,396 71023 FICA 23,228 24,136 24,147 24,428 71028 Workers Compensation 11,459 11,988 11,835 13,181 71041 Allowances 5,400 5,400 5,400 5,400 71051 Compensation Adjustment - - 13,340 Total Personnel Services 420,656 441,693 438,576 465,379 7200 Supplies 72001 Office 1,437 1,800 1,800 1,800 72007 Wearing Apparel 3,810 3,500 3,951 4,000 72016 Motor Vehicle 1,703 2,200 2,500 2,970 72017 Parts Purchase For Resale 232,688 250,000 250,000 250,000 72018 Fuel Purchase For Resale 525,410 450,000 650,000 710,000 72019 Supplies Purchased For Resale 5,717 7,000 7,000 7,000 72021 Minor Tools 1,873 2,500 2,500 2,500 72026 Cleaning & Janitorial 498 700 650 700 72032 Medical 26 200 190 200 Total Supplies 773,162 717,900 918,591 979,170 7300 Maintenance 73011 Buildings 2,757 2,000 1,850 2,000 73027 Heating & Cooling System 138 500 500 500 73042 Machinery & Equipment 3,098 4,000 3,900 4,000 73043 Motor Vehicles 1,586 2,200 2,180 2,200 Total Maintenance 7,579 8,700 8,430 8,700 7400 Services 74020 Outside Contracts 40,093 55,000 53,000 55,000 74021 Special Services 1,161 1,200 1,683 1,700 74041 Travel & Reimbursables 108 500 500 500 74042 Education & Training 3,352 3,000 3,000 3,000 74210 General Liability Insurance 828 923 950 1,045 74220 Errors & Omissions 1,187 1,272 1,340 1,474 74240 Auto Liability 2,590 2,985 2,745 3,019 74241 Auto Collision 984 1,082 1,015 1,117 74242 Auto Catastrophic 95 105 95 105 74272 Real & Personal Property 922 1,014 1,020 1,122 Total Services 51,320 67,081 65,348 68,082 Total Operating 1,252,717 1,235,374 1,430,945 1,521,331 8000 Capital Outlay 84042 Machinery & Equipment - - - 51,000 Total Capital Outlay - - 51,000 9000 Other Financing Uses 91551 To Accrued Leave - Garage Fund 8,844 1,000 1,000 1,000 91552 To Warehouse Operations 63,845 63,845 63,845 63,845 Total Other Financing Uses 72,689 64,845 64,845 64,845 TOTAL DEPARTMENT $ 1,325,406 $ 1,300,219 $ 1,495,790 $ 1,637,176 245 CITY OF BAYTOWN ORGANIZATION CHART WAREHOUSE OPERATIONS FUND 247 CITY OF BAYTOWN WAREHOUSE OPERATIONS FUND 552 BUDGET SUMMARY BY FUND Actual Budget Estimated Adopted 2003 -04 2004 -05 2004 -05 2005 -06 Revenues Departmental Billings - MSC $ 131,174 $ 140,278 $ 140,278 $ 140,278 Departmental Billings - Garage 63,845 63,845 63,845 63,845 Water Meter Sales 17,220 12,000 22,110 12,000 Miscellaneous 385 - 102 - Total Revenues 212,624 216,123 226,335 216,123 Expenditures Personnel Services Supplies Maintenance Services Sundry Total Operating Capital Outlay 174,004 187,637 174,970 189,166 14,323 17,225 17,144 18,125 5,676 5,500 4,519 5,500 2,059 3,711 3,016 3,860 458 2,050 2,050 2,050 18,000 Total Expenditures 196,520 216,123 201,699 236,701 Excess (Deficit) Revenues Over Expenditures 16,104 24,636 (20,578) Worluog Capital- Beginning (15,761) 8,103 343 24,979 Worldng Capital - Ending $ 343 $ 8,103 $ 24,979 $ 4,401 Adopted Budget 2005 -06 -Operations 14% Personnel Services 86% 4 248 CITY OF BAYTOWN WAREHOUSE OPERATIONS FUND 552 OPERATING RESULTS Actual Budget Estimated Adopted 2003 -04 2004 -05 2004 -05 2005 -06 Operating Revenues Departmental Billings $ 212,624 $ 216,123 $ 226,335 $ 216,123 Total Revenues 212,624 216,123 226,335 216,123 Operating Expenses Warehouse Operations 196,520 216,123 201,699 218,701 Depreciation 8,130 8,130 8,130 8,130 Total Expenditures 204,650 224,253 209,829 226,831 Net Income (Loss) $ 7,974 $ (8,130) $ 16,506 $ (10,708) Reconciliation of Net Income (Loss) to Revenues Over (Under) Expenses: Net Income (Loss) $ 7,974 $ (8,130) $ 16,506 $ (10,708) Capital Outlay - - - (18,000) Depreciation 8,130 8,130 8,130 8,130 Revenues Over (Under) Expenditures $ 16,104 $ - $ 24,636 $ (20,578 249 CITY OF BAYTOWN PROGRAM SUMMARY 7012 WAREHOUSE OPERATIONS Program Description Provide Centralized warehousing and purchasing for commonly used supplies and materials throughout the city. Operation is designed to provide lower cost through volume purchasing and consolidation. or Goals Expansion of base inventory to facilitate citywide usage, while reducing items with low turnover. Develop inventory- tracking system. Develop inventory minimum and maximum levels based on usage. Major Objectives • Automation of physical inventory process. • Increase use of warehouse by city departments. Actual Budget Estimated Projected Workload Measures 2003 -04 2004 -05 2004 -05 2005 -06 1. Requisitions Processed 3,411 5,400 4,800 5,000 2. Purchase Orders processed 3. Items inventoried 1,750 1,800 1,800 2,000 2,700 2,600 2,300 2,500 Performance Measures 1. No. of requisitions processed within required 100% 99% 99% 99% time frame. 2. No. of requisitions unable to be filled within required time frame. 250 0% 1% 1% 1% CITY OF BAYTOWN SERVICE LEVEL BUDGET 7012 WAREHOUSE OPERATIONS Actual Budget Estimated Adopted Acct# Acct Description 2003 -04 2004 -05 2004 -05 2005 -06 7100 Personnel Services 71002 Regular Wages $ 114,181 $ 121,812 $ 115,499 $ 117,954 71009 Overtime 1,622 1,575 1,108 1,575 71021 Health & Dental 26,093 28,913 25,165 32,365 71022 TMRS 15,990 18,161 17,204 18,081 71023 FICA 8,168 8,706 8,273 8,477 71028 Workers Compensation 7,950 8,470 7,721 8,530 71051 Compensation Adjustment - - - 2,184 Total Personnel Services 174,004 187,637 174,970 189,166 7200 Supplies 72001 Office 542 900 754 900 72007 Wearing Apparel 1,387 1,500 1,500 1,500 72015 Meter Purchase for Resale 10,128 10,000 10,000 10,000 72016 Motor Vehicle 1,565 3,000 3,200 3,900 72021 Minor Tools 701 1,750 1,622 1,750 72032 Medical - 75 68 75 Total Supplies 14,323 17,225 17,144 18,125 7300 Maintenance 73011 Buildings 522 3,500 2,289 3,500 73043 Motor Vehicles 5,154 2,000 2,230 2,000 Total Maintenance 5,676 5,500 4,519 5,500 7400 Services 74001 Communication 300 530 530 530 74041 Travel & Reimbursables - 808 325 808 74042 Education & Training 556 1,085 855 1,085 74210 General Liability Insurance 115 115 119 131 74220 Errors & Omissions 165 159 167 184 74272 Real & Personal Property 923 1,014 1,020 1,122 Total Services 2,059 3,711 3,016 3,860 7500 Sundry Charges 75071 Accrued Leave 246 2,050 2,050 2,050 75087 Miscellaneous 212 - - - Total Sundry & Other 458 2,050 2,050 2,050 Total Operating 196,520 216,123 201,699 218,701 8000 Capital Outlay 84043 Motor Vehicles Total Capital Outlay 18,000 TOTAL DEPARTMENT $ 196,520 $ 216,123 $ 201,699 $ 236,701 251 Published in The Baytown Sun on September 30, 2005 and ORDINANCENO. 10,156 October 4, 2005 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF BAYTOWN, TEXAS, ADOPTING A BUDGET FOR THE ENSUING FISCAL YEAR, BEGINNING OCTOBER 1, 2005, AND ENDING SEPTEMBER 30, 2006, IN ACCORDANCE WITH THE CHARTER AND ORDINANCES OF THE CITY OF BAYTOWN; AND PROVIDING FOR THE PUBLICATION AND EFFECTIVE DATE THEREOF. w+ r* wrrrrwwr► wrw+ rr*s r+ r*** wsr► r*t wrr++ rt**** rt*s r+ r* rrt+ w►r +r * * * + *rrr *r * * *s +wrr * * *sr * *+ WHEREAS, the City Manager of the City of Baytown has submitted to the City Council a budget estimate of the revenues of said City and the expense of conducting the affairs thereof for the ensuing fiscal year, beginning October 1, 2005, and ending September 30, 2006, and which said estimate has been compiled from detailed information obtained from the several departments, divisions, and offices of the City containing all information as required by the Charter of the City of Baytown; and WHEREAS, the City Council has received said City Manager's estimate and held a public hearing thereon as provided by Section 44 of the Charter; and WHEREAS, after full and final consideration of the public hearing and after certain revisions to the proposed budget, it is the opinion of the Council that the budget as revised should be approved and adopted; NOW THEREFORE BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF BAYTOWN, TEXAS: Section 1: That the budget estimate of the revenues of the City of Baytown and the expenses of conducting the affairs thereof for the ensuing fiscal year, beginning October 1, 2005, and ending September 30, 2006, as finally submitted to the City Council by the City Manager of said City (a copy of which is on file in the City Clerk's office) be, and the same is in all things, adopted and approved as the budget estimate of all the current expenses as well as the fixed charges against said City for the fiscal year beginning October 1, 2005, and ending September 30, 2006. Section 2: That the sum of FORTY -SEVEN MILLION FOUR HUNDRED NINETY -FIVE THOUSAND ONE HUNDRED SIXTY -SIX AND NO /100 DOLLARS ($47,495,166.00) is hereby appropriated out of the General Fund for the payment of Operating Expenses and Capital Outlay of the City Government. Section 3: That the sum of EIGHT MILLION ONE HUNDRED EIGHTY -FOUR THOUSAND NINE HUNDRED SIXTY -SEVEN AND NO 1100 DOLLARS ($8,184,967.00) is hereby appropriated out of the General Debt Service Fund for the purpose of paying the accruing interest and redeeming the Serial Bonds as they mature on the General Debt Service Bonds. Section 4: That the sum of SIX HUNDRED NINETY -EIGHT THOUSAND FOUR HUNDRED TWELVE AND NO /100 DOLLARS ($698,412.00) is hereby appropriated out of the Hotel/Motel Tax Fund for the payment of Operating Expenses and Capital Outlay of the City Government. Section 5: That the sum of TWENTY -THREE MILLION TWO HUNDRED TWENTY - NINE THOUSAND SIX HUNDRED ELEVEN AND NO /100 DOLLARS ($23,229,611.00) is hereby appropriated out of the Waterworks and Sanitary Sewage System for operating costs and for the purpose of paying the accruing interest and redeeming the Serial Bonds as they mature on the Waterworks and Sanitary Sewer Fund Debt Service Bonds. 253 Section 6: That the sum of THREE MILLION TWO HUNDRED TWENTY -SEVEN THOUSAND TWENTY -ONE AND NO /100 DOLLARS ($3,227,021.00) is hereby appropriated out of the Sanitation Fund for the Operating Expenses and Capital Outlay of the municipally owned Solid Waste Collection System. Section 7: That the sum of FOUR HUNDRED NINETY -THREE THOUSAND ELEVEN AND NO / 100 DOLLARS ($493,011.00) is hereby appropriated out of the Storm Water Utility Fund for the payment of Operating Expenses and Capital Outlay of the City Government. Section 8: That the sum of ONE MILLION EIGHT HUNDRED SEVENTY -THREE THOUSAND EIGHT HUNDRED SEVENTY -SEVEN AND NO 1100 DOLLARS ($1,873,877.00) is hereby appropriated out of the Central Services Fund for the Operating Expenses and Capital Outlay for Municipal Garage Equipment Services and Central Warehouse Activities. Section 9: That the City Manager is hereby authorized to transfer any unencumbered appropriation balance or portion thereof between general classifications of expenditures within an office, department or agency, in accordance with Section 68 of the Charter. Section 10: That the City Manager shall have the authority to increase a department's line item budget by the amount equal to outstanding purchase orders as of September 30, 2005, to be appropriated out of the Fund Balance. Section 11: This ordinance shall be and remain in full force and effect from and after its passage and approval of the City Council, and it shall be published once each week for two (2) consecutive weeks in the official newspaper of the City of Baytown. INTRODUCED, READ and PASSED by the affirmative vote of the City Council of the City of Baytown this the 27s day of September, 2005. CALVIN MUNDINGER Mayor AP ROVED AS TO FORM: GNACIO RAMIREZ, City Attorney 254 ORDINANCE NO. 10,157 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF BAYTOWN, TEXAS, SETTING THE RATE AND TAX LEVY FOR GENERAL FUND MAINTENANCE AND OPERATION AND DEBT SERVICE FOR THE CITY OF BAYTOWN FOR THE FISCAL YEAR ENDING SEPTEMBER 30, 2006, UPON ALL TAXABLE PROPERTY IN SAID CITY OF BAYTOWN IN ACCORDANCE WITH THE LAWS OF THE STATE OF TEXAS AND THE CHARTER PROVISIONS AND ORDINANCES OF SAID CITY; PROVIDING A REPEALING CLAUSE; CONTAINING A SAVINGS CLAUSE; AND PROVIDING FOR THE EFFECTIVE DATE THEREOF. BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF BAYTOWN, TEXAS: Section 1: There shall be and is hereby levied and shall be assessed and collected for the fiscal year ending September 30, 2006, an ad valorem tax of $ .45700 for each ONE HUNDRED AND N01100 DOLLARS ($100.00) of assessed value of property located within the city limits of the City of Baytown on January 1, 2005, made taxable by law, which said taxes, when collected, shall be apportioned among funds and departments of City Government of the City of Baytown for the purpose of General Fund Maintenance and Operation. Section 2: The ad valorem tax rate of $ .45700, as set forth in Section 1, is hereby levied and shall be assessed and collected on one hundred percent (100 %) of each ONE HUNDRED AND N01100 DOLLARS ($100.00) worth of property located within the city limits of the City of Baytown on January 1, 2005, as valued by the Hams County Appraisal District or the Chambers County Appraisal District and made taxable by law. Section 3: There shall be and is hereby levied and shall be assessed and collected for the fiscal year ending September 30, 2005, an ad valorem tax of $ .28003 for each ONE HUNDRED AND N01100 DOLLARS ($100.00) of assessed value of property located within the city limits of the City of Baytown on January 1, 2005, made taxable by law, which said taxes, when collected, shall be apportioned among funds and departments of City Government of the City of Baytown for the purpose of Debt Service. Section 4: The ad valorem tax rate of $ .28003, as set forth in Section 3, is hereby levied and shall be assessed and collected on one hundred percent (100 %) of each ONE HUNDRED AND NO /100 DOLLARS ($100.00) worth of property located within the city limits of the City of Baytown on January 1, 2005, as valued by the Hams County Appraisal District or the Chambers County Appraisal District and made taxable by law. Section 5: The Tax Assessor and Collector of the City of Baytown is hereby directed to assess, extend and enter upon the Tax Rolls of the City of Baytown, Texas, for the current year the amounts and rates herein levied, and to keep a current account of same. All collection of such taxes, as well as collection of taxes owed for prior years, to include penalty and interest thereof, shall be deposited in the official depository of the City of Baytown to be distributed 255 between the General Fund and the Debt Service on a basis determined by the percentage that each bear to the total tax rate. Section 6: All ordinances or parts of ordinances inconsistent with the terms of this ordinance are hereby repealed; provided however, that such repeal shall be only to the extent of such inconsistency and in all other respects this ordinance shall be cumulative of other ordinances regulating and governing the subject matter covered by this ordinance. Section 7: If any provisions, section, exception, subsection, paragraph, sentence, clause or phrase of this ordinance or the application of same to any person or set of circumstances, shall for any reason be held unconstitutional, void or invalid, such invalidity shall not affect the validity of the remaining provisions of this ordinance or their application to other persons or sets of circumstances and to this end all provisions of this ordinance are declared to be severable. Section g: This ordinance shall take effect immediately from and after its passage by the City Council of the City of Baytown. INTRODUCED, READ and PASSED by the affirmative vote of the City Council of the City of Baytown this the 27'b day of September, 2005. CALVIN MUNDINGER, Mayor APPROVED AS TO FORM: i ACIO RAMIREZ, S City Attorney 256 Published in the Baytown Sun on September 30, 2005 and October 4, ORDINANCE NO. 10,158 2005 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF BAYTOWN, TEXAS, AMENDING CHAPTER 98 "UTILITIES," ARTICLE III "WATER SERVICE," SECTION 98 -59 "RATES," SUBSECTION (A)(1) "RATE TABLE'; SECTION 98 -59 "RATES," SUBSECTION (G) "VOLUME USERS'; ARTICLE IV "SEWER SERVICE," SECTION 98 -91 "SEWER SERVICE CHARGE," SUBSECTION (A) "RATE SCHEDULE'; AND SECTION 98 -91 "SEWER SERVICE CHARGE," SUBSECTION (F) "VOLUME USERS" OF THE CODE OF ORDINANCES, BAYTOWN, TEXAS, TO INCREASE UTILITY FEES; CONTAINING A REPEALING CLAUSE; CONTAINING A SAVINGS CLAUSE; PRESCRIBING A MAXIMUM PENALTY OF FIVE HUNDRED AND NO /100 DOLLARS ($500.00) FOR EACH VIOLATION THEREOF; AND PROVIDING FOR THE PUBLICATION AND EFFECTIVE DATE THEREOF. BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF BAYTOWN, TEXAS: Section 1: That Chapter 98 "Utilities," Article III "Water Service," Section 98 -59 "Rates," Subsection (a)(1) "Rate table" of the Code of Ordinances, City of Baytown, Texas, is hereby amended to read as follows: Chapter 98. UTILITIES ARTICLE III. WATER SERVICE Sec. 98-59. Rates. (a) Basic rate schedule. The basic water rate schedule shall be as follows: (1) Rate table. Gallons of Water Used per Month: Amount or Rate to be Charged: a. First 2,000 minimum monthly rate ........ ..........................$9.49 b. All over 2,000, per 1,000 gallons .......... ..........................$3.60 Section 2: That Chapter 98 "Utilities," Article III "Water Service," Section 98 -59 "Rates," Subsection (g) "Volume users" of the Code of Ordinances, City of Baytown, Texas, is hereby amended to read as follows: 257 Chapter 98. UTILITIES ARTICLE M. WATER SERVICE Sec. 98-59. Rates. (g) Volume users. A user of water within the corporate limits who: (i) qualifies for tax abatement under the city's tax abatement policy or is located within an established industrial district; and (ii) uses a minimum of 400,000 gallons of water per day shall be charged $2.35 per 1,000 gallons of water. The minimum usage shall be determined by dividing the total consumption during the billing period by the number of days in the billing period to determine the daily usage. Any user or customer who does not pay the amount due by the due date indicated on his statement shall be charged a late charge, as provided in section 98 -61. Section 3: That Chapter 98 "Utilities," Article IV "Sewer Service," Section 98 -91 "Sewer service charge," Subsection (a) "Rate schedule" of the Code of Ordinances, City of Baytown, Texas, is hereby amended to read as follows: Chapter 98. UTILITIES ARTICLE IV. SEWER SERVICE Sec. 98 -91. Sewer service charge. (a) Rate schedule. The sewer service rate schedule shall be as follows: (1) First 2,000, minimum monthly rate ............... ..........................$9.49 (2) All over 2,000, per 1,000 gallons ................. ..........................$3.42 Section 4: That Chapter 98 "Utilities," Article IV "Sewer Service," Section 98 -91 "Sewer service charge," Subsection (f) "Volume users" of the Code of Ordinances, City of Baytown, Texas, is hereby amended to read as follows: Chapter 98. UTILITIES ARTICLE IV. SEWER SERVICE Sec. 98 -91. Sewer service charge. (f) Volume users. A sanitary sewer service customer within the corporate limits who (i) qualifies for a tax abatement under the city's tax abatement policy and (ii) uses more than AM 400,000 gallons of water per day shall be charged and shall owe each month a sewer service charge based upon (i) the consumption of water attributed to it as determined by article III of this chapter relating to water charges; or (ii) the actual wastewater flow as determined by a metering system approved by the city. Such charges shall be applied as follows: (1) If all of the user's water is purchased from the city, the sewer service charge shall be $2.10 per 1,000 gallons of water used per month or $2.10 per 1,000 gallons of wastewater delivered to the city if the wastewater is metered as provided in this article; or (2) If the user is not purchasing all of its water from the city, the sewer service charge shall be $2.20 per 1,000 gallons of water used per month, or $2.20 per 1,000 gallons of wastewater delivered to the city if the wastewater is metered as provided in this article. Section 5: Any person who fails to comply with any provision of this ordinance shall be guilty of a misdemeanor and, upon conviction, shall be punished by a fine not exceeding FIVE HUNDRED AND N01100 DOLLARS ($500.00). Each act of violation and each day upon which any such violation shall occur shall constitute a separate offense. In addition to the penalty prescribed above, the city may pursue other remedies such as abatement of nuisances, injunctive relief, administrative adjudication and revocation of licenses or permits. Section 6: All ordinances or parts of ordinances inconsistent with the terms of this ordinance are hereby repealed; provided, however, that such repeal shall be only to the extent of such inconsistency and in all other respects this ordinance shall be cumulative of other ordinances regulating and governing the subject matter covered by this ordinance. Section 7: If any provision, section, exception, subsection, paragraph, sentence, clause or phrase of the ordinance or the application of same to any person or the set of circumstances, shall for any reason be held unconstitutional, void or invalid, such invalidity shall not effect the validity of the remaining provisions of this ordinance or their application to other persons or sets of circumstances and to this end all provisions of this ordinance are declared to be severable. Section 8: This ordinance shall take effect from and after ten (10) days from its passage by the City Council. The City Clerk is hereby directed to give notice hereof by causing the caption of this ordinance to be published in the official newspaper of the City of Baytown at least twice within ten (10) days after the passage of this ordinance. INTRODUCED, READ, AND PASSED by the affirmative vote of the City Council of Baytown, this the 27"' day of September, 2005. CALVIN MUNDINGER MYyor 259 ATTEST: ,VIN KN*UF -, Interim APPROVED AS TO FORM: OW ACID RAMIREZ, Sr., Attorney uo Published in The Baytown Sun on September 30, 2005 and October 4,2005 ORDINANCE NO. 10,159 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF BAYTOWN, TEXAS, AMENDING CHAPTER 18 `BUILDINGS AND BUILDING REGULATIONS," ARTICLE I "IN GENERAL" OF THE CODE OF ORDINANCES, BAYTOWN, TEXAS, TO ADD A NEW DIVISION TO BE NUMBERED AND ENTITLED DIVISION 2 "REGISTRATION"; AMENDING CHAPTER 18 "BUILDINGS AND BUILDING REGULATIONS," ARTICLE XIE "SWIMMING POOLS AND SPAS," DIVISION 2 "PUBLIC SWIMMING POOL LICENSE" SECTION 18 -1102 "TERM; FEES; TRANSFERABILITY," SUBSECTION (A); CHAPTER 42 "HEALTH AND SANITATION," ARTICLE IV "FOOD AND FOOD SERVICE ESTABLISHMENTS," DIVISION 2 "PERMIT," SECTION 42 -178 "FEES "; CHAPTER 126 "SUBDIVISIONS," ARTICLE IV "IMPROVEMENTS," DIVISION 1 "GENERALLY," SECTION 126 -454 "AS -BUILT OR RECORD PLANS" OF THE CODE OF ORDINANCES, BAYTOWN, TEXAS, TO ESTABLISH A REGISTRATION PROCESS FOR PERSONS PERFORMING BUILDING CONTRACTING, PLUMBING, ELECTRICAL AND MECHANICAL SERVICES AND TO INCREASE CERTAIN LICENSE, PERMIT AND OTHER FEES; CONTAINING A REPEALING CLAUSE; CONTAINING A SAVINGS CLAUSE; PRESCRIBING A MAXIMUM PENALTY OF FIVE HUNDRED AND NO 1100 DOLLARS ($500.00) FOR EACH VIOLATION THEREOF; AND PROVIDING FOR THE PUBLICATION AND EFFECTIVE DATE THEREOF. ss s*sss srsssss*ssssssssssssss*ss**ssssss sssssss •ssssss *sssts *sssssts *sssssss ** BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF BAYTOWN, TEXAS: Section 1: That Chapter 18 `Buildings and Building Regulations," Article I "In General' of the Code of Ordinances, Baytown, Texas, is hereby amended to add a new division to be numbered and entitled Division 2 "Registration" to read as follows: CHAPTER 18. BUILDING AND BUILDING REGULATIONS ARTICLE L IN GENERAL DIVISION 2. REGISTRATION Sec. 18-11. Registration required. Except if exempt from permitting requirements of this chapter, it is unlawful for any person to do construction, electrical, plumbing, or mechanical work within the city unless the person: (1) has a current registration on file with the chief building official as required in this chapter or 261 (2) is working under a person who has a current registration on file with the chief building official as required in this chapter and is listed on such registration. Sec. 18-12. General provisions for registration. (a) An application for registration under this article must be made in writing to the chief building official on forms provided by him for that purpose and be accompanied by a registration fee of $25.00. (b) No permits or licenses may be issued by the city unless the person has completed his registration application and has obtained his registration from the city. (c) Each registration application shall specify the name, address and phone number of the applicant. If the applicant is a business entity, the applicant shall also provide the name of the owner, officers, and directors of the entity, persons authorized to work under the entity's registration along with other relevant information required by the city. (d) If a permit or license is required by law for the trade for which the applicant desires to be registered by the city, the applicant must submit the permit or license along with the application to the chief building official. (e) The applicant shall provide a valid certificate of commercial general liability insurance with minimum limits of coverage no less than those prescribed by state law for the trade for which the applicant seeks to be registered. (f) The chief building official shall issue the registration only after the applicant has submitted all of the required information to the chief building official. (g) Registrations under this article expire twelve months after the date of issuance. Registrations must be renewed upon the same terms and conditions as provided for original applications, including, but not limited to, the payment of the registration fee. (h) Should information contained in a person's registration application change during the period for which the person is registered, the person shall update his registration information within ten days of any such change. (i) Registrations issued under this article are not assignable or transferable. Section 2: That Chapter 18 `Building and Building Regulations," Article XIII "Swimming Pools and Spas," Division 2 "Public Swimming Pool License," Section 18 -1102 "Term; fees; transferability," Subsection (a) of the Code of Ordinances, City of Baytown, Texas, is hereby amended to read as follows: 262 CHAPTER 18. BUILDING AND BUILDING REGULATIONS ARTICLE XUL SWIMMING POOLS AND SPAS DIVISION 2. PUBLIC SWIMMING POOL LICENSE Sec. 18 -1102. Term; fees; transferability. (a) A public swimming pool license shall be valid for a period of one year beginning on March I of each year and shall be renewable annually during the month of February. The license fee and annual license renewal shall be $100.00 per pool. All license fees shall be nonrefundable. Section 3: That Chapter 42 "Health and Sanitation," Article IV "Food and Food Service Establishments," Division 2 "Permit," Section 42 -178 "Fees" of the Code of Ordinances, Baytown, Texas, is hereby amended to read as follows: CHAPTER 42. HEALTH AND SANITATION ARTICLE IV. FOOD AND FOOD SERVICE ESTABLISHMENTS DIVISION 2. PERMIT Sec. 42 -178. Fees. (a) The fee schedule shall be as follows: (1) Food or food service establishment permit application types and fees: High -risk 1 -9 employees: ................................. 10/Z)U.vv 10+ employees: ................................. $4W.00 Medium-risk: $250.00 ................................................ Low-risk: $100.00 ...................................................... Daycare facilities: $100.00 ........................................ Food Processing Plant: ................................. $400.00 (2) Temporary food establishment permit: $15.00 application fee and $30.00 per day of the event up to 14 days. (3) Permit Renewal Late fee: $25.00 for renewal applications received after January 31. (4) Plans review: ................................................... $25.00 PSN (5) Mobile food units: High-risk: ..................................................... $300.00 Medium-risk: ................................................ $250.00 Low-risk: ...................................................... $100.00 (b) Except as provided in subsection (c) of this section, no fee shall be charged relating to any food establishment owned and operated by a governmental agency; an institution of purely public charity, or a church; however, such establishments shall comply with all other requirements of this article. (c) Subsection (b) shall not apply to any food establishment owned and operated by an independent school district or a parochial or private school, as such establishments shall comply with subsection (a) as well as all other requirements of this article. Section 4: That Chapter 126 "Subdivisions," Article IV "Improvements," Division 1 "Generally," Section 126 -454 "As -built or record plans" of the Code of Ordinances of the City of Baytown, Texas, is hereby amended to read as follows: CHAPTER 126. SUBDIVISIONS ARTICLE IV. IMPROVEMENTS DIVISION 1. GENERALLY Sec. 126 -454. As -built or record plans. (a) The subdivider shall present to the city engineer reproducible and complete as -built plans for all paving, drainage structures, water lines and sewer lines prior to final inspection. As -built or record plans shall be prepared by a registered engineer in a form acceptable to the engineering department. The as -built or record plans shall be delivered to the city engineer prior to the filing of the plat or the release of any performance documents. (b) Along with the as -built plans specified in subsection (a) and in any event prior to final plat approval, the subdivider shall also submit the following: (1) a $30.00 fee per lot for subdivision plats that are not submitted in a geographic(al) information systems format, or (2) a $15.00 fee per lot for subdivision plats which are submitted in a geographic(al) information systems format. Section 5: Any person who fails to comply with any provision of this ordinance shall be guilty of a misdemeanor and, upon conviction, shall be punished by a fine not exceeding FIVE HUNDRED AND NO 1100 DOLLARS ($500.00). Each act of violation and each day 2_64 upon which any such violation shall occur shall constitute a separate offense. In addition to the penalty prescribed above, the city may pursue other remedies such as abatement of nuisances, injunctive relief, administrative adjudication and revocation of licenses or permits. Section 6: All ordinances or parts of ordinances inconsistent with the terms of this ordinance are hereby repealed; provided, however, that such repeal shall be only to the extent of such inconsistency and in all other respects this ordinance shall be cumulative of other ordinances regulating and governing the subject matter covered by this ordinance. Section 7: If any provision, section, exception, subsection, paragraph, sentence, clause or phrase of the ordinance or the application of same to any person or the set of circumstances, shall for any reason be held unconstitutional, void or invalid, such invalidity shall not effect the validity of the remaining provisions of this ordinance or their application to other persons or sets of circumstances and to this end all provisions of this ordinance are declared to be severable. Section 8: This ordinance shall take effect from and after ten (10) days from its passage by the City Council. The City Clerk is hereby directed to give notice hereof by causing the caption of this ordinance to be published in the official newspaper of the City of Baytown at least twice within ten (10) days after the passage of this ordinance. INTRODUCED, READ, AND PASSED by the affirmative vote of the City Council of Baytown, this the 270' day of September, 2005. A , Interim 91ty Clerk APPROVED AS TO FORM: NACIO RAMIREZ, Sr., ity Attorney CALVIN MUNDINGER, Mayor 265 N a O CITY OF BAYTOWN SUMMARY OF FULL -TIME POSITIONS BY DEPARTMENT Number of Positions Department r 2003 -04 2004 -05 2005 -06 1a General Fund General Administration Fiscal Operations Legal Services Information Technology Services (ITS) Planning & Development Services Human Resources City Clerk Police Fire Public Safety Communications Emergency Medical Services (EMS) Public Works Administration Streets & Drainage Traffic Control Engineering Public Health Parks & Recreation Library Water & Sewer Fund Utility Billing & Collections Water Operations Wastewater Operations Utility Construction Sanitation Fund Storm Water Utility Fund Central Services Fund Garage Fund Warehouse Operations Fund Total General Fund Total Water & Sewer Fund Total Central Services Fund Total Operating Funds Miscellaneous Funds Emergency Management Fund Community Development Block Grant (CDBG) Fund Hams County Organized Crime & Narcotics Task Force (HCOCNTF) Fund High Intensity Drug Trafficking Area (HIDTA) Miscellaneous Police Fund Municipal Court Special Revenue Fund Wetlands Education and Recreation Center Fund Capital Improvement Program Fund Odd Trust & Agency Fund Workers Compensation Fund Total Miscellaneous Funds 38.7510 3 16.56 5 7 15 7 18 171 90.50 21 21 4.80 26.50 6 10 8.1890 32 23 esc ceon 15 28.60 41.60 14 99.20 11.50 1 8 4 12 609.2490 1.50 12.0010 18 0.25 3 L 1 2 4 1 4 17.56 2 17.50 b 5 5 9 3 10 c 15 15 7 7 19 4 19 171 177 d 90.50 5 96.50 e 21 21 22 6 24 f 4.00 7 4.00 26.50 8 26.50 6 6 10 9 10 8.1890 10 9.1890 8 32 32 23 tt 23 490.7490 506.6890 17 12 17 h 29.40 13 29.40 41.60 14 41.60 13 15 13 101.00 101.00 11.50 16 9.50 i 2 17 2 8 8 4 4 12 12 617.2490 631.1890 1.50 18 1.50 12.0010 t9 11.0610 j 18 12 k 0.25 20 0.25 1 3 3 1 m 1 1 2 2 I 21 1 - 1 0 39.7510 32.8110 Total All Funds 648.0000 657.0000 664.0000 267 CITY OF BAYTOWN SCHEDULE OF FULL -TIME BUDGETED POSITIONS Number of Positions Grade (a) 2003 -04 2004 -05 2005 -06 General Administration 1010 City Manager Deputy City Manager Assistant City Manager Executive Assistant Administrative Assistant Fiscal Operations 1030 Director of Finance Assistant Director of Finance Controller Treasurer Purchasing Manager Budget Officer Accountant II Financial Analyst Accountant I (50%) Buyer Collections Manager Deputy Tax Assessor /Collector Administrative Assistant Payroll Coordinator Accounting Technician II Purchasing Technician Senior Admin Support Specialist Legal Services 1060 City Attorney First Assistant City Attorney Assistant City Attorney/Municipal Court Prosecutor Administrative Assistant Senior Admin Support Specialist Information Technology Services (ITS) 1070 ITS Director Database Administrator Systems Administrator Senior Systems Analyst Local Area Network (LAN) Coordinator VolP Technician Web Technician PC Specialist Personal Computer Technician Help Desk Technician 268 105 1 1 1 97 1 1 1 93 1 1 1 1 49 1 1 1 46 1 1 Total 3 4 4 87 1 l 1 76 1 2 1 72 I 1 1 72 1 1 1 72 1 1 1 62 1 1 1 62 2 2 2 57 - - I b 52 0.56 0.56 2 0.50 b 47 1 1 1 50 - 1 2 - b 50 1 2 46 1 1 1 46 1 b 46 2 2 I b 37 2 2 2 37 2 2 2 Total 16.56 17.56 17.50 91 1 1 1 78 1 1 1 70 1 1 1 46 1 1 1 37 1 1 1 Total 5 5 5 84 1 1 1 70 1 3 1 66 2 2 2 63 1 3 63 1 1 1 55 1 3 1 55 1 c 54 1 3 1 50 1 1 1 43 1 l 1 Total 7 9 10 CITY OF BAYTOWN SCHEDULE OF FULL -TIME BUDGETED POSITIONS Department Number of Positions Classification (a) Grade (a) 2003 -04 2004 -05 2005 -06 tat Planning and Development Services 1080 Director of Planning and Development Services Chief Building Official/Floodplain Administrator Planning Manager Deputy Building Official Planner - Comprehensive Plans Examiner Combination Inspector 1/11 Administrative Assistant Code Enforcement Officer - Signs Senior Admin Support Specialist Human Resources 1140 Director of Human Resources & Civil Service Assistant Director of Human Resources Training & Employee Development Manager Risk Manager Human Resources Coordinator Administrative Assistant Senior Admin Support Specialist City Clerk 1170 City Clerk Municipal Court Judge Court Administrator City Marshal Assistant City Clerk Administrative Assistant Municipal Court Clerk Police 2000 Patrol Officer Police Captain Police Lieutenant Police Sergeant Chief of Police Legal Advisor Jail Administrator Jail Supervisor Mechanic Supervisor Records Supervisor Support Services Coordinator Animal Control Supervisor Mechanic Administrative Assistant Senior Admits Support Specialist Animal Control Officer 83 1 I 1 67 1 l 1 66 1 1 1 61 1 1 1 55 2 2 2 52 1 1 1 50/54 4 4 4 46 1 1 1 41 1 1 1 37 2 2 2 Total 15 15 15 87 1 1 1 76 1 t 1 66 1 1 1 65 1 l 1 51 1 1 1 46 l 1 1 37 1 1 1 Total 7 7 7 79 1 1 1 79 1 4 1 61 1 1 1 54 2 2 2 48 1 1 1 46 3 3 3 37 10 10 10 Total 18 19 19 CS 94 94 98 d CS 4 4 5 d CS 5 5 6 d CS 14 14 14 89 1 1 1 70 1 1 1 60 1 I 1 54 4 4 4 52 1 1 1 52 1 1 1 52 1 1 1 50 1 1 1 46 2 2 2 46 2 2 2 37 6 6 6 37 3 3 3 269 CITY OF BAYTOWN SCHEDULE OF FULL -TIME BUDGETED POSITIONS Department Number of Positions Classification (a) Grade (a) 2003 -04 2004 -05 2005 -06 1a/ Police 20W (cont.) Jailer Property Room Custodian Property Room Disposal Technician Admin Support Specialist Community Service Officer Adoption Specialist Kennel Worker Fire 2020 Assistant Fire Chief (50%) Battalion Chief Fire Equipment Operator Firefighter Lieutenant Fire Chief Fire Tech Supervisor Administrative Assistant Fire Equipment Technician Senior Admin Support Specialist Public Safety Communications 2030 Telecommunications Coordinator Telecommunications Supervisor Electronics Technician Telecommunicator Emergency Medical Services (EMS) 2040 Emergency Medical Service Coordinator Emergency Medical Service Supervisor Senior Paramedic Paramedic Administrative Assistant Senior Admin Support Specialist Public Works Administration 3000 Assistant City Manager (80%) Assistant Director of Public Works Administrative Assistant Senior Admin Support Specialist Streets & Drainage 3010 Superintendent of Streets/Drainage/Solid Waste (50 %) Drainage Foreman Street Maintenance Foreman Heavy Equipment Operator H Concrete Finisher 270 41 14 14 14 36 1 1 1 36 1 1 1 33 5 5 5 32 6 6 6 26 1 1 1 26 2 2 2 Total 171 171 177 d CS 1.50 1.50 5 2.50 e CS 5 6 5 5 e CS 15 15 15 CS 45 45 51 e CS 18 17 5 17 87 1 I 1 56 1 1 1 46 1 1 1 46 2 2 2 37 1 1 1 Total 90.50 90.50 96.50 67 1 1 1 53 4 4 4 51 1 1 1 43 15 15 15 Total 21 21 21 67 1 1 1 55 3 3 3 51 3 3 3 47 13 13 15 f 46 1 1 1 37 - 1 e 1 Total 21 22 24 93 0.80 7 77 1 1 l 46 1 1 1 37 2 2 2 Total 4.80 4.00 4.00 66 0.50 0.50 s 0.50 52 1 1 1 52 1 1 1 44 5 5 5 42 1 1 I CITY OF BAYTOWN SCHEDULE OF FULL -TIME BUDGETED POSITIONS epartment Number of Positions Classification (a) Grade (a) 2003 -04 2004 -05 2005.06 ia) Streets & Drainage 3010 cont. Grade Chief Heavy Equipment Operator I Equipment Operator Concrete Worker Traffic Control 3020 Traffic Coordinator Traffic Signal Technician Senior Traffic Control Worker Traffic Control Worker Engineering 3030 Director of Engineering Assistant Director Engineering/Project Manager Design Manager Senior Project Coordinator Project Coordinator Construction Inspector Survey Party Chief CAD /GIS Technician CAD Operator Administrative Assistant Survey Instrument Tech Public Health 4000 Director of Health & Emergency Medical Services Environmental Health Coordinator Neighborhood Protection Coordinator (43.78%) Environmental Health Specialist YII Administrative Assistant Neighborhood Protection Officer (43.78 %) Admin Support Specialist Mosquito Control Operator Parks & Recreation 5000 Director of Parks & Recreation Superintendent of Parks Superintendent of Recreation Recreation Supervisor Park Foreman Building Maintenance Supervisor Administrative Assistant Recreation Specialist Parks Crewleader Heavy Equipment Operator I Equipment Operator Parks Caretaker 42 3 3 3 40 4 4 4 36 10 10 10 30 1 1 1 Total 26.50 26.50 26.50 66 1 1, 1 50 2 2 2 42 1 1 1 30 2 2 2 Total 6 6 6 86 1 1 1 76 1 9 I 66 1 9 62 1 1 1 52 1 I 1 50 2 2 2 49 1 1 1 47 1 9 1 47 1 9 46 1 1 1 37 1 1 1 Total 10 10 10 83 1 1 1 61 1 1 1 61 0.4378 0.4378 to 0.4378 50/54 2 2 2 46 1 1 1 41 1.7512 1.7512 to 1.7512 33 1 1 1 30 - - 1 g Total 8.1890 8.1890 9.1890 83 1 1 1 66 1 1 1 66 1 1 1 54 1 1 1 52 3 3 3 49 1 1 1 46 1 1 1 41 2 2 2 40 5 5 5 40 4 4 4 34 4 4 4 27 8 8 8 Total 32 32 32 271 CITY OF BAYTOWN SCHEDULE OF FULL -TIME BUDGETED POSITIONS )epartment Number of Positions Classification (a) Grade (a) 2003 -04 2004.05 2005 -06 (a) Library 6000 City Librarian Assistant City Librarian Associate of Library Public Services Coordinating Librarian Librarian U11 Administrative Assistant Senior Library Technician Library Technician Custodian Library Page Total General Fund WATER & SEWER FUND Fiscal Operations: Utility Billing & Collections 1030 Utility Billing Manager Financial Analyst Collections Manager Billing Specialist Meter Reader Crew Chief Customer Service Representative Senior Administrative Support Specialist Senior Meter Reader Meter Service Worker Admin Support Specialist Meter Reader Water Operations 3040 Assistant City Manager (20%) Director of Public Works/Utilities (20%) Director of Public Works/Utilities (20%) Superintendent BAWA Laboratory Supervisor Maintenance Technician Instrumental/Electronics Water Distribution Foreman Maintenance Technician/Mechanic Water Plant Operator U Water Distribution Crew Chief Administrative Assistant Laboratory Technician Meter Service Crew Chief Heavy Equipment Operator I Pump Service Worker Utility Maintenance Worker Laborer 272 82 1 I 1 70 1 1 70 l tt l 63 5 5 5 58 1 1 l 46 1 l 38 4 4 4 34 8 8 8 29 1 l 1 25 1 1 1 Total 23 23 23 485.5490 490.7490 506.6890 61 1 1 1 57 1 1 - h 50 1 h 43 1 1 2 h 42 1 1 1 37 3 3 3 37 1 1 1 37 1 1 1 34 2 12 2 33 2 2 2 32 4 4 3 h Total 15 17 17 93 0.20 - 13 - 87 0.20 0.20 13 0.20 87 0.20 0.20 13 0.20 66 1 1 1 57 1 1 1 56 1 1 l 52 1 1 1 50 1 1 1 48 7 7 7 48 1 13 1 46 1 I 1 41 1 1 1 42 1 - 13 40 4 4 4 40 1 1 1 34 7 8 13 8 30 1 1 1 Total 28.60 29.40 29.40 CITY OF BAYTOWN SCHEDULE OF FULL -TIME BUDGETED POSITIONS Department Number of Positions Classification (a) Grade (a) 2003 -04 2004 -05 2005 -06 tu) Wastewater Operations 3050 66 1 1 1 Director of Public Works/Utilities (20%) 87 0.20 0.20 14 0.20 Director of Public Works/Utilities (40 %) 87 0.40 0.40 14 0.40 Assistant Director of Utilities 77 1 1 1 Superintendent of Wastewater Treatment 66 1 1 1 Pollution Coordinator 60 1 1 1 Wastewater Coordinator 58 l 1 1 Wastewater Collection Foreman 52 I 1 1 Lift Station Crew Chief 48 1 1 1 Wastewater Disposal Crew Chief 48 3 3 3 Chief Laboratory Technician 44 1 1 1 Wastewater Operator II 44 19 19 19 Heavy Equipment Operator I 40 3 3 3 Pollution Control Technician 38 1 1 1 Utility Maintenance Worker 34 8 8 8 Total 41.60 41.60 41.60 Utility Construction 3060 Superintendent of Utility Transmission 66 1 1 1 Utility Construction Foreman 52 1 1 1 Utility Construction Crew Chief 48 1 - 15 2 Heavy Equipment Operator II 46 1 1 1 Heavy Equipment Operator I 41 2 2 2 Utility Construction Worker 36 8 8 8 Total Sanitation Fund Total 14 13 13 Total Water & Sewer Fund 99.20 101.00 101.00 SANITATION FUND Superintendent of Streets/Drainage/Solid Waste (50 %) 66 0.50 0.50 16 0.50 Solid Waste Foreman 52 1 1 1 Heavy Equipment Operator II 44 2 2 2 Heavy Equipment Operator I 40 3 3 1 Equipment Operator 36 3 3 3 Laborer 30 2 2 2 Total Sanitation Fund 11.50 1 1.50 9.50 STORM WATER UTILITY FUND Storm Water Coordinator 58 1 1 1 Storm Water Specialist 54 - 1 17 I l 2 2 GARAGE FUND Superintendent of Equipment Services 66 1 l I Chief Mechanic 56 1 1 1 Mechanic 46 5 5 5 Maintenance Helper 36 1 1 1 Total Garage Fund 8 8 8 273 CITY OF BAYTOWN SCHEDULE OF FULL -TIME BUDGETED POSITIONS Department Number of Positions Classification (a) Grade (a) 2003 -04 2004 -05 2005 -06 t:q WAREHOUSE OPERATIONS FUND Warehouse Manager 50 1 1 1 Warehouse Buyer 38 1 1 1 Warehouse Helper 28 2 2 2 Total Warehouse Operations Fund 4 4 4 MISCELLANEOUS FUNDS Assistant Fire Chief/Fire MarshaMmg. Mgmt Coord. (50%) CS 0.50 0.50 s 0.50 Assistant Emergency Services Coordinator 49 1 1 1 Total Emergency Management Fund 1.50 1.50 1.50 COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG Planning Manager - Community Development 66 1 1 1 Literacy Program Coordinator 63 1 1 - j Neighborhood Protection Coordinator (56.22%) 61 0.5622 0.5622 19 0.5622 Downtown Redevelopment Coordinator 58 - - 19 - Planner - Housing 55 1 1 1 Accountant I (25 %) 52 0.19 0.19 19 0.25 j Property Maintenance & Rehab Specialist 49 1 1 1 Administrative Assistant 46 1 1 1 Demo/Rental Inspector 45 1 1 1 Neighborhood Protection Officer (56.22 %) 41 2.2488 2.2488 19 2.2488 Concrete Finisher 42 1 1 1 Equipment Operator 36 1 1 1 Concrete Worker 30 1 1 1 Total CDBG 12.0010 12.0010 11.0610 HARRIS COUNTY ORGANIZED CRIME & NARCOTICS TASK FORCE (HCOCNTF) FUND Patrol Officer CS 4 4 k Police Captain CS 1 1 k Police Lieutenant CS 1 1 k Chief Mechanic 56 1 1 1 k PC Specialist 54 1 1 1 k Investigative Analyst 52 2 2 2 k Accountant 52 1 1 1 k Mechanic 46 1 1 1 k Administrative Assistant 46 2 2 2 k Intelligence Analyst 43 1 1 1 k Organized Crime Telecommunicator 43 1 I 1 k Task Force Technician 41 1 1 1 k Senior Admin Support Specialist 37 1 1 1 k Total Harris County Organized Crime Task Force Fund 18 18 12 274 CITY OF BAYTOWN SCHEDULE OF FULL -TIME BUDGETED POSITIONS epartinent Number of Positions Classification (a) Grade (a) 2003 -04 2004 -05 2005 -06 (a) HIGH INTENSITY DRUG TRAFFICKING AREA (HIDTA) Accountant I (25%) 52 0.25 0.25 20 0.25 1 MISCELLANEOUS POLICE FUND Patrol Officers CS 2 2 2 Victim Services Coordinator 53 1 1 1 3 3 3 MUNICIPAL COURT SPECIAL REVENUE FUND Bailiff CS 1 1 WETLANDS EDUCATION AND RECREATION CENTER FUND Supt. of Natural Resource Programs 66 1 1 CAPITAL IMPROVEMENT PROGRAM FUND 1 Civil Design Engineer/EIT 76 1 1 1 Civil CAD Designer 51 1 1 1 2 2 2 ODD TRUST & AGENCY FUND Community Service Supervisor 46 1 21 1 WORKERS COMPENSATION FUND Safety Technician 55 - - I 275 m CITY OF BAYTOWN ENDNOTES FOR 2004 -05 PERSONNEL CHANGES ef# Department Description of Change Positions General Fund 1 General Admin. Deputy City Manager (Reorganization) I Assistant City Manager (Reorganization) Executive Assistant Administrative Assistant (Upgrade - Executive Assistant) 2 Fiscal Operations Assistant Finance Director (10 months) Accountant I is funded 56% by General Fund, 19% by CDBG and 25% HIDTA. Collections Manager Deputy Tax Assessor /Collector (Title Changed to Collections Manager) 3 ITS Database Administrator Senior Systems Analyst (Upgrade to Database Administrator) VolP Technician PC Specialist 4 City Clerk Municipal Court Judge (City Council Appointed) 5 Fire One Assistant Fire Chief is 50% funded by General Fund and 50% by Emergency Management Fund. Battalion Chief Lieutenant 6 EMS Senior Admin Support Specialist 7 Public Works Adm. Assistant City Manager (Reorganization) 8 Streets and Drainage Superintendent of Streets/Drainage/Solid Waste is funded by 50% General Fund and 50% by Sanitation Fund. 9 Engineering Assistant Director Engineering/Project Manager Design Manager (Upgrade to Assistant Director Engineering) CAD /GIS Technician CAD Operator (Upgrade to CAD /GIS Technician) 10 Public Health Neighborhood Protection Coordinator is funded 43.78% by General Fund and 56.22% by CDBG Fund. Four Neighborhood Protection Officers are funded 43.78% by General Fund and 56.22% by CDBG Fund. 11 Library Water & Sewer Fund 12 Utility Billing 276 Assistant City Librarian Associate of Library Public Services Meter Service Worker (Two positions from the three -man Meter Service crew transferred from Water Distribution. The elimination of the third position is contingent upon implementation of the Automated Meter Reading (AMR) project. If this project is delayed, the third position will need to be added to Utility Billing along with the other two positions. Funding for this third position will come from contingency funds.) 1 (1) 1 (U (1) I 1 1 (1) (0.8) 1 (1) 1 (1) (1) 1 E CITY OF BAYTOWN ENDNOTES FOR 2004 -05 PERSONNEL CHANGES ef# Department Description of Change Positions 13 Water Operations Assistant City Manager (Reorganization) (0.2) Director of Public Works/Utilities is funded 40% in the Water Operations Department and 60% in the Wastewater Operations Department in Water and Sewer Fund Utility Construction Crew Chief moved from Construction and renamed as Water Distribution Crew Chief. I Meter Service Crew Chief (Transferred to Utility Billing) (1) Utility Maintenance Worker (See Footnote 8. A fourth three -man crew is created in the 3 Water Distribution division with three new Utility Maintenance Workers to make up the additional crew. ) Utility Maintenance Worker (Transferred to Utility Billing & titled Meter Service Worker) (2) 14 Wastewater Operations Director of Public Works/Utilities is funded 40% in the Water Operations Department and 60% in the Wastewater Operations Department in Water and Sewer Fund 15 Utility Construction Utility Construction Crew Chief moved from Construction and renamed as Water Distribution Crew Chief. (I) Sanitation Fund 16 Superintendent of Streets/Drainage/Solid Waste is funded by 50% General Fund and 50% by Sanitation Fund. Storm Water Utility Fund 17 Storm Water Utility Storm Water Specialist Emergency Management Fund 18 One Assistant Fire Chief is 50% funded by General Fund and 50% by Emergency Management Fund. Community Development Block Grant (CDBG) Fund 19 CDBG Neighborhood Protection Coordinator is funded 43.78% by General Fund and 56.22% by CDBG Fund. Downtown Redevelopment Coordinator (1) Accountant I is funded 56 % by General Fund, 19% by CDBG and 25% HIDTA. Four Neighborhood Protection Officers are funded 43.78% by General Fund and 56.22% by CDBG Fund. High Intensity Drug Traffickinz Area (HIDTA) 20 Accountant I is funded 56% by General Fund, 19% by CDBG and 25% HIDTA. Odd Trust & Agency Fund 21 HGAC Community Service Supervisor 277 CITY OF BAYTOWN ENDNOTES FOR 2005 -06 PERSONNEL CHANGES Ref# Department Description of Change Positions a All Funds Changes will be effective January 2006. General Fund b Fiscal Operations Financial Analyst Accountant I is funded 50% by General Fund, 25% by CDBG and 25 % HIDTA. Collections Manager Payroll Coordiantor Accounting Technician c ITS Web Technician d Police Four Patrol Officers transferred from the Harris County Organized Crime Narcotics Task Force (HCOCNTF) for a full year. One Captain transferred from the Hams County Organized Crime Narcotics Task Force (HCOCNTF) for five months. The number of Captains will reduce back to four in March 2006 due to the retirement of one of the Captains. One Lieutenant transferred from the Hams County Organized Crime Narcotics Task Force (HCOCNTF) for a full year. The number of positions in the Police 2020 Department will reduce to 176 in March 2006 due to the retirement of one of the Captains. e Fire Assistant Fire Chief/Homeland Security Battalion Chief Firefighters for 10 months f EMS Paramedic for l Imonths g Health Mosquito Control Operator Water and Sewer Fund h Utility Billing Financial Analyst Collections Manager Billing Specialist Meter Reader Sanitation Fund i Heavy Equipment Operator I Community Development Block Grant (CDBG) Fund j Literacy Program Coordinator Accountant I is funded 50% by General Fund, 25% by CDBG and 25% HIDTA. Hams County Organized Crime Narcotics Task Force (HCOCNTF) k Transfer to General Fund Police 2020 Department. Transfer to General Fund Police 2020 Department. Transfer to General Fund Police 2020 Department. The Civilan positions will be funded through January 31, 2006. High Intensity Drag Traffickine Area (HIDTA) I Accountant I is funded 50% by General Fund, 25% by CDBG and 25% HIDTA. Municipal Court Special Revenue Fund in Building Security Bailiff Workers Compensation Fund n Safety Technician 278 (I) 1 (1) (1) 6 (1) 1 1 (1) (2) (1) (4) (1) (1) (1) N N A r• � N pO r. N N n n w w � w 5' � 00 OO OO O O qc. a O '^ 3 c N A n w E w w � a a� 5' w O O O "+ a I rte.` A A 0 A O a A 7 Mp+ O V1 A A Q A 7 W 0 N 0 d A C w C m 0 O\ n y i H z c� C'1 e G N W U J N W A J wp O N W AA T V O N W U J b pp N A D\ ONO AND O twn Owe 00 A VAi OAO A OUO p 69 69 w w w w A A l A A A A A A A U U U U U U U U D\ PIP, r O, O� O� J J J J J o1p10 m ao 00 00 �O �O �O �D O O O r z U A W W 0 41 tyyJ�� pWp A tpp/��� OJ. b �O W U ONO N VUi b W W W ONG A J W pAO N ��pD+ .+ N A N O r• A O m O A O O W �O m O O. A J w N O� W OA1 J W N U N W O O� O� U Vii lJn W O A W A S J N� U W W O ONO A b rN-� A `D U W N W OAO J Oho O tJi� N fA EA r� "" "' ► N N N N A A A A U U U U U U U U O\ O. 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OOo .N- A J l.I� U Oo `- U O J to A U OO N J W N N U 10 O\ w N A OO U U J N O N O\ W W A A 0 A O a A 7 Mp+ O V1 A A Q A 7 W 0 N 0 d A C w C m 0 O\ n y i H z CITY OF BAYTOWN CERTIFICATE PAY OCTOBER 1, 2005 - SEPTEMBER 30, 2006 Public Works Water Certificate A $120 Water Certificate B $90 Water Certificate C $60 Wastewater Certificate A $120 Wastewater Certificate B $90 Wastewater Certificate C $60 Police Intermediate $60 Advanced $120 Master $180 Fire Intermediate $75 Advanced $125 Master $180 HazMat Team member $100 Non team member $50 280 CITY OF BAYTOWN FIRE SALARY OCTOBER 1, 2005 After completion of prbationary period, Fire Fighter will move to Tier 1. Thereafter, Fire Fighter will move to next tier on their anniversary of completion of probation. Longevity shall be computed at $4 per month per year of service, up to a maximum of $100. • Cadet • Academy Tr * Probationary Fire Fighter Equipment Operator Lieutenant Battalion Chief Assistant Chief Yr Yrs Annual Salary ** 1 0 -6 mos $ 32,683 34,410 34,410 47,861 1 4+ 36,094 2 37,190 3 38,300 4 39,396 5 40,493 6 41,258 7 42,010 8 42,775 9 43,527 10 44,292 11 44,623 12 44,968 13 45,312 Tier Yrs Annual** 1 0 -6 mos $ 46,401 2 6 mos+ 47,861 Tier Yrs Annual ** 1 0 -1 $ 49,109 2 2 -3 53,689 3 4+ 56,197 Tier Yrs Annual ** 1 0 -1 $ 56,846 2 2 -3 61,040 3 4+ 64,035 Tier Yrs Annual ** 1 0 -1 $ 64,696 2 2 -3 68,827 3 4+ 77,114 Not covered by Collective Bargaining Agreement. 281 •�` Annual Salary does not include longevity or seniority pay and nothing in the annual salary column shall move Cadet Academy Trainee Probationary Police Officer Sergeant Lieutenant Captain CITY OF BAYTOWN POLICE PAY PLAN EFFECTIVE JANUARY 1, 2006 Years Current Annual Annual Salary* Annual Salary* $ 33,948 $ 33,948 S 52,680 35,736 35,736 5 -9 35,736 36,259 I 37,596 39,623 2 39,144 41,063 3 40,692 42,503 4 42,228 43,943 5 43,764 45,385 6 44,976 46,473 7 46,200 47,561 8 47,400 48,649 9 47,964 49,737 10 48,672 50,829 11 48,948 51,584 12 49,224 52,339 13 49,500 53,094 Tier Years Current Annual Annual Salary* 1 0 -4 S 52,680 $ 54,687 2 5 -9 54,540 58,336 3 10 -14 56,448 62,502 4 15+ 58,416 63,749 'Pier Years Current Annual Annual I Salary* 1 0 -4 $ 59,028 $ 65,661 2 5 -9 60,804 67,631 3 10-14 62,616 70,948 4 15+ 64,500 71,456 Tier Years Current Annual Annual I Salary* 1 0 -4 $ 66,384 $ 73,600 2 5 -9 70,680 75,808 3 10 -14 72,120 79,941 4 15+ 77,364 80,643 *Longevity shall be computed at $4 per month per year of service, up to a maximum of $100. Certification 282 Level Pa Intermediate $ 60 Advanced 120 Masters 180 Fiscal General Public Year Govenunent Safety 2003 S 10.612.437 $ 27,104,857 2004 10.080,486 26,806,141 Note: Only the last two years information available. N 00 w Bayland Storm Sanitation Development Water Utility Total $ 2,680,007 S 216,419 $ 20,405 $ 70,807,437 2,613.247 904,334 144,484 70,490,353 CITY OF BAYTOWN, TEXAS GOVERNMENT -WIDE EXPENSES BY FUNCTION LAST TWO FISCAL YEARS Recreation Interest on Water Public Public and Long -term and Works Health culture Debt Sewer $ 4,693,450 $ 1,005,596 $ 5,152,803 $ 3,236.323 $ 16,085,140 4.344,363 1.047,925 5.603,786 3,192,346 15.753,241 Bayland Storm Sanitation Development Water Utility Total $ 2,680,007 S 216,419 $ 20,405 $ 70,807,437 2,613.247 904,334 144,484 70,490,353 Program Revenues Iv A Operating Capital Charges Grants Grants Fiscal for and and Year Services Contributions Contributions 2003 $ 25,247,744 $ 5,829,725 $ - 2004 26,637,651 6,858,117 1,585,459 Note: Only the last two years information available. CITY OF BAYTOWN, TEXAS GOVERNMENT -WIDE REVENUES LAST TWO FISCAL YEARS General Revenues Grants and Contributions Not Restricted Unrestricted to Specific Investment Capital Taxes Programs Earnings Miscellaneous Contributions Total $ 44,281,092 $ $ 1,286,091 $ 2,173,993 $ 2,288,222 $ 81,106,867 42,903,782 1,286,259 1,842,685 1,558,690 82,672,643 CITY OF BAYTOWN, TEXAS Table 1 General Governmental Expenditures By Function Last Ten Fiscal Years (1) (Unaudited) Culture Fiscal General Public Public Public and Capital Debt Year Government Safety(2) Works Health Recreation Outlay Service Total 1995 $ 5,873,817 $ 16,502,951 $ 2,666,981 $ 294,096 $ 2,788,990 $ 1,252,003 $ 6,293,669 $ 35,672,507 1996 6,301,222 16,705,997 2,755,603 342,401 2,839,181 1,355,744 5,093,918 35,394,066 1997 6,485,210 18,246,361 2,786,163 360,358 3,025,305 2,117,798 5,150,677 38,171,872 1998 6,995,847 18,695,092 2,961,114 438,992 3,439,793 2,648,615 5,409,989 (3) 40,589,442 1999 7,176,152 19,842,557 3,262,660 715,414 3,667,674 2,279,426 6,731,964 43,675,847 2000 7,163,892 21,166,315 3,308,102 811,657 3,761,064 4,192,694 6,966,109 47,369,833 2001 7,859,340 22,409,337 3,532,744 995,273 4,201,518 3,910,671 7,004,438 49,913,321 2002 8,851,013 24,133,842 3,789,666 964,804 4,679,466 3,297,213 7,076,089 52,792,093 2003 9,356,385 24,397,929 3,366,843 909,370 4,620,139 2,180,172 7,621,323 52,452,161 (4) 2004 9,746,817 25,110,836 3,408,528 990,130 4,779,648 3,221,123 10,022,346 57,279,428 (1) Includes General, Special Revenue, and Debt Service funds only. (2) Includes Hams County Narcotics Task Force. (3) The Debt Service for 1998 does not include the $750,000 refunding. (4) In 2003 MDD were removed from Primary Government and are reported as Component Units. Table 2 General Governmental Revenues By Source Last Ten Fiscal Years (1) (Unaudited) Fines, Licenses Forfeitures Charges Fiscal and and Intergov't. for Misc. Year Taxes(2) Permits Penalties Interest Revenues Services Revenue Total 1995 $ 25,691,230 $ 178,165 $ 1,769,610 $ 298,455 $ 4,203,799 $ 422,221 $ 1,722,121 (2) $ 34,285,601 1996 27,533,651 233,568 1,692,651 483,680 4,481,001 553,550 216,408 35,194,509 1997 28,885,794 228,450 2,144,476 812,128 5,692,035 788,560 303,878 38,855,321 1998 31,797,677 321,185 2,026,800 990,667 5,984,641 771,002 419,829 42,311,801 1999 35,040,681 (3) 262,472 2,007,297 954,929 6,402,659 781,585 487,437 45,937,060 2000 36,464,619 381,238 2,126,620 1,303,594 6,669,183 896,625 401,967 48,243,846 2001 39,840,811 336,983 2,344,167 1,373,533 6,702,432 1,300,510 703,568 52,602,004 2002 43,059,115 813,660 3,387,760 923,002 6,125,796 1,621,460 785,873 56,716,666 2003 44,219,629 817,955 2,464,086 561,228 5,879,548 1,890,039 667,419 56,499,904 (4) 2004 43,084,160 736,011 2,420,334 592,882 6,858,117 1,803,409 625,111 56,120,024 (1) Includes General, Special Revenue, and Debt Service funds only. (2) k 1995, the City of Baytown annexed Harris County Municipal Utility District q3. (3) Crime Control and Prevention District passed by voters in 1998. (4) In 2003 MDD were removed from Primary Government and are reported as Component Units. 285 CITY OF BAYTOWN, TEXAS (1) Includes additional 1!2 -cent sales tax for the Crime Control Prevention District approved by voters after 1998. The 1/2 cent tax will cease on December 31, 2003 (Fiscal Year 2004). (2) Industrial District in- lieu -of tax revenues decreased due to exclusions granted to ExxonMobil that reduced their taxable values. (3) Does not include assessed valuation for property under an Industrial District Contract for years after 2000. In past years, HCAD has included approximately 20% of the industrial district value as part of the Certified Tax Roll and the taxes paid on these values were credited against Industrial Districts' contractual payments. This was a normal practice and was used by many cities in the area. As a result of a lawsuit filed against HCAD, HCAD was ordered to stop this practice and was instructed to only include value on the certified roll for property and improvements actually located within the city limits. Assessed and Estimated Actual Value of Property (1) Table 4 Last Ten Fiscal Years (Unaudited) Ratio of Taxable Total Value To Fiscal Real Personal Total Real Property Taxable Assessed Year Assessed Value Assessed Value Assessed Value Exemptions Value Value 1995 $1,845,068,400 $ 243,452,602 $ 2,088,521,002 $ 330,532,540 $1,757,988,462 84.2% Table 3 1,881,086,610 270,540,870 General Government Tax Revenues By Source 328,540,628 1,823,086,852 84.7% 1997 1,916,951,380 Last Ten Fiscal Years 324,274,752 1,885,768,628 85.3% 1998 2,072,193,212 239,470,560 (Unaudited) 326,274,752 1,985,389,020 85.9% 1999 2,106,746,520 289,329,600 2,396,076,120 298,998,880 Industrial 87.5% 2000 Fiscal Property Sales Other Use Franchise In- Lieu -of Hotel/ 1,718,243,330 Year Tax Tax Taxes Tax Tax Contracts Motel Tax Total 1995 $ 12,764,164 $ 5,516,732 $ 56,629 $ 2,508,705 $ 4,581,880 $263,120 $ 25,691,230 1996 13,466,899 5,776,682 61,346 2,507,487 5,389,060 332,177 27,533,651 1997 13,898,601 5,841,285 68,356 2,617,518 6,094,701 365,333 28,885,794 1998 14,896,821 6,516,711 86,826 2,687,664 7,151,800 457,855 31,797,677 1999 15,271,575 9,559,251 (1) 87,098 2,885,250 6,781,370 (2) 456,137 35,040,681 2000 15,883,690 9,824,820 86,529 2,975,104 7,267,981 426,495 36,464,619 2001 11,991,765 (3) 10,236,854 87,720 3,243,250 13,775,400 (3) 505,822 39,840,811 2002 13,232,784 10,415,433 89,857 3,332,758 15,526,986 461,297 43,059,115 2003 13,883,828 10,517543 90,700 3,107,324 16,186,363 433,871 44,219,629 2004 14,602,292 8,398,731 101,333 3,148,964 16,398,899 433,941 43,084,160 (1) Includes additional 1!2 -cent sales tax for the Crime Control Prevention District approved by voters after 1998. The 1/2 cent tax will cease on December 31, 2003 (Fiscal Year 2004). (2) Industrial District in- lieu -of tax revenues decreased due to exclusions granted to ExxonMobil that reduced their taxable values. (3) Does not include assessed valuation for property under an Industrial District Contract for years after 2000. In past years, HCAD has included approximately 20% of the industrial district value as part of the Certified Tax Roll and the taxes paid on these values were credited against Industrial Districts' contractual payments. This was a normal practice and was used by many cities in the area. As a result of a lawsuit filed against HCAD, HCAD was ordered to stop this practice and was instructed to only include value on the certified roll for property and improvements actually located within the city limits. Assessed and Estimated Actual Value of Property (1) Table 4 Last Ten Fiscal Years (Unaudited) Ratio of Taxable Total Value To Fiscal Real Personal Total Real Property Taxable Assessed Year Assessed Value Assessed Value Assessed Value Exemptions Value Value 1995 $1,845,068,400 $ 243,452,602 $ 2,088,521,002 $ 330,532,540 $1,757,988,462 84.2% 1996 1,881,086,610 270,540,870 2,151,627,480 328,540,628 1,823,086,852 84.7% 1997 1,916,951,380 293,092,000 2,210,043,380 324,274,752 1,885,768,628 85.3% 1998 2,072,193,212 239,470,560 2,311,663,772 326,274,752 1,985,389,020 85.9% 1999 2,106,746,520 289,329,600 2,396,076,120 298,998,880 2,097,077,240 87.5% 2000 2,162,335,220 302,476,790 2,464,812,010 314,499,500 2,150,312,510 87.2% 2001 1,718,243,330 290,048,850 2,008,292,180 382,739,640 1,625,552,540 (2) 80.9% 2002 1,818,818,750 392,130,449 2,210,949,199 414,860,750 1,796,088,449 81.2% 2003 1,899,278,900 410,668,650 2,309,947,550 454,194,440 1,855,753,110 80.3% 2004 2,032,610,900 439,237,770 2,471,848,670 495,204,050 1,976,644,620 80.0°% (1) Assessed valuations are considered to be 100 percent of actual valuations. (2) For fiscal years after 2000, see Table 3, Footnote 3, for the change in the method HCAD provides ad valorem values to the City. PAZI CITY OF BAYTOWN, TEXAS Table 5 Property Tax Levies And Collections Last Ten Fiscal Years (Unaudited) Fiscal Year Total Adjusted Tax Levy Current Year Taxes Collected % of Levy Collected During Year Prior Year Taxes Collected Total Collections During Year Ratio of Total Collection to Tax Levy Accumulated Delinquent Taxes Delinquent to Current Levy 1995 $12,752,053 $ 12,321,641 96.62% $ 257,373 $ 12,579,014 98.64% $ 1,669,556 13.09% 1996 13,436,697 12,998,882 96.74% 228,183 13,227,065 98.44% 1,762,349 13.12% 1997 13,899,589 13,471,414 96.92% 263,804 13,735,218 98.82% 1,684,493 12.12% 1998 14,632,913 14,308,231 97.78% 401,379 14,709,610 100.52% 1,235,468 8.44% 1999 15,456,088 14,986,212 96.96% 114,377 15,100,589 97.70% 1,362,613 8.82°% 2000 15,848,448 15,283,573 96.44% 371,829 15,655,402 98.78% 1,419,238 8.96% 2001 11,980,810 * 11,453,519 95.60% 312,960 11,766,479 98.21% 1,524,932 12.73% 2002 13,237,711 12,570,268 94.96% 406,716 12,976,984 98.03% 1,592,896 12.03% 2003 13,677,457 13,017,092 95.17% 606,319 13,623,411 99.60% 1,635,384 11.96% 2004 14,568,464 13,873,882 95.23% 380,339 14,254,221 97.84% 1,822,131 12.51% * For fiscal years after 2000, see Table 3, Footnote 3, for the change in the method HCAD provides ad valorem values to the City. Table 6 Property Tax Rates - Direct And Overlapping Governments Tax Rates (Per $100 Assessed Valuation) Last Ten Fiscal Years (Unaudited) Harris Harris County County Department Port of Lee Junior Fiscal City of Harris Hospital of Houston College Year Baytown(1) County(2) District Education Authority GCCISD(3) District Total 1995 $ 0.73703 $ 0.42533 $ 0.18350 $ 0.00466 1996 3.13775 0.73703 0.48283 0.12381 0.00513 1997 1.69278 0.73703 0.50192 0.12381 0.00562 1998 3.24501 0.73703 0.49833 0.12381 0.00611 1999 1.71120 0.73703 0.49660 0.12381 0.00611 2000 3.29608 0.73703 0.47483 0.14650 0.00629 2001 1.68371 0.73703 0.42075 0.20268 0.00629 2002 0.73703 0.42988 0.19021 0.00629 2003 0.73703 0.42988 0.19021 0.00629 2004 0.73703 0.42977 0.19021 0.00629 Sources: (I) City records (2) Harris County includes Hams County Flood Control District (3) Goose Creek Consolidated Independent School District $ 0.01316 $ 1.58920 $ 0.17960 $ 3.13248 0.01285 1.58920 0.18690 3.13775 0.01600 1.68340 0.18690 3.25468 0.01959 1.69278 0.18690 3.26455 0.02132 1.67324 0.18690 3.24501 0.02040 1.66127 0.19860 3.24492 0.01830 1.71120 0.21930 3.31555 0.01989 1.70437 0.20841 3.29608 0.01989 1.68371 0.20841 3.27542 0.02000 1.68371 0.20841 3.27542 287 CITY OF BAYTOWN, TEXAS Table 7 Ratio Of Net General Bonded Debt To Assessed 64,485 (1) $ Value And Net Bonded Debt Per Capita $ 53,735,000 $ 1,009,814 Last Ten Fiscal Years 3.00% $ 657 (Unaudited) 64,700 (1) 1,823,086,852 Net Net Taxable Less Net Bonded Debt Bonded Fiscal Assessed Bonded Sinking Bonded to Assessed Debt Per Year Population Value Debt Fund Debt Value Capita 1995 64,485 (1) $ 1,757,988,462 $ 53,735,000 $ 1,009,814 $ 52,725,186 3.00% $ 657 1996 64,700 (1) 1,823,086,852 51,860,000 1,185,472 50,674,528 2.78% 780 1997 64,953 (1) 1,885,768,628 49,880,000 1,446,936 48,433,064 2.57% 746 1998 65,197 (1) 1,985,389,020 67,065,000 1,075,926 65,989,074 3.32% 1,012 1999 65,653 (1) 2,097,077,240 63,865,000 1,312,099 62,552,901 2.98% 953 2000 66,430 (2) 2,150,312,510 64,460,000 1,727,956 62,732,044 2.92% 944 2001 67,227 (3) 1,625,552,540 (4) 60,800,000 2,072,058 58,727,942 3.61%n 874 2002 68,034 (3) 1,796,088,449 63,810,000 2,594,992 61,215,008 3.41;6 900 2003 68,850 (3) 1,855,753,110 66,780,000 3,022,470 63,757,530 3.44% 926 2004 69,676 (3) 1,976,644,620 64,655,000 2,273,295 62,381,705 3.16% 895 (1) Source - Council of Governments population estimate. (2) Source -Census 2000. (3) Source - City of Baytown Planning Department. (4) For years after 2000, see Table 3, Footnote 3, for the change in the method HCAD provides ad valorem values to the City. Table 8 Computation of Legal Debt Margin September 30, 2004 (Unaudited) Article XI, Section 5, of the Texas Constitution, provides for an overall limitation for Home Rule Cities of $2.50 per $100 assessed valuation. The Attorney General of Texas follows a policy, with respect to Home Rule Cities which have such a $2.50 limitation, of approving ad valorem tax bonds only to the extent that all of such city's ad valorem tax debt can be serviced by a tax rate of $1.50 at 90% collection. Amendments to the City Charter effectively imposed a taxation limit of $0.60 per $100 of "assessed valuation," for all purposes except for tax bond debt service. The City Charter also prohibits the City from increasing taxes on any property until all property subject to ad valorem taxation has a revised or updated value, and prohibits the City from increasing ad valorem taxes on property by more than 10% over the amount levied thereon by the City in the preceding year, except for increases in value due to subsequent improvements. OPERATING DEBT TOTAL TAX RATE RATE RATE Tax Rate Limit $ 0.60000 $ 1.50000 $ 2.10000 Current Tax Rate (0.45700) (0.28003) (0.73703) Available Tax Rate $ 0.14300 $ 1.21997 $ 1.36297 K-1.1 CITY OF BAYTOWN, TEXAS Table 9 Ratio of Annual Debt Service Expenditures for General Bonded Debt to Total General Governmental Expenditures (1) Last Ten Fiscal Years (Unaudited) 1995 $ 3,100,000 Ratio of 6,335,189 $ 35,672,507 Debt Service Interest Total to Total and Total General General Fiscal Fiscal Debt Governmental Governmental Year Principal Charges Service Expenditures Expenditures 1995 $ 3,100,000 $ 3,235,189 $ 6,335,189 $ 35,672,507 17.76% 1996 1,875,000 3,218,918 5,093,918 35,394,066 14.39% 1997 1,980,000 3,170,677 5,150,677 38,171,872 13.49% 1998 2,255,000 3,154,989 5,409,989 (2) 40,589,442 13.33% 1999 3,200,000 3,531,964 6,731,964 43,675,847 15.41% 2000 3,405,000 3,373,371 6,778,371 47,369,833 14.31% 2001 3,660,000 3,344,438 7,004,438 49,913,321 14.03% 2002 3,910,000 3,166,089 7,076,089 52,792,093 13.40% 2003 4,385,000 3,236,323 7,621,323 52,452,161 14.53% 2004 6,830,000 3,192,346 10,022,346 57,279,428 17.50% (1) Includes General, Special Revenue and Debt Service Funds only. (2) The Debt Service for 1998 does not include the $750,000 refunding. Jurisdiction* Table 10 Computation of Direct and Overlapping Debt September 30, 2004 (Unaudited) Percentage Amount Applicable Applicable Net Debt to City Of to City Of City of Baytown, Texas $ 62,381,705 100.00% $ 62,381,705 Hams County 2,598,993,474 1.27% 33,007,217 Goose Creek CISD 145,420,000 37.20% 54,096,240 Lee Junior College District 23,040,000 37.20% 8,570,880 Chambers County 19,445,000 12.45% 2,420,903 Total Direct and Overlapping Debt $2,849,280,179 $ 160,476,945 Per Capita Direct and Overlapping Debt $ 2,303 * The City of Baytown is located within two counties. A resident would either live in Hams or Chambers County, not both. FM CITY OF BAYTOWN, TEXAS Table 11 Revenue Bond Coverage: Water And Sewer Bonds Last Ten Fiscal Years (Unaudited) Net Revenue Interest Direct Available and Fiscal Total Operating for Debt Fiscal Year Revenues(1) Expenses(2) Service Principal Charges Total Coverage 1995 $ 13,221,600 $ 8,700,184 $ 4,521,416 $ 545,000 $ 1,231,929 $ 1,776,929 2.54 1996 14,297,458 9,247,111 5,050,347 680,000 1,492,438 2,172,438 2.32 1997 13,724,726 9,183,461 4,541,265 725,000 1,631,706 2,356,706 1.93 1998 15,248,711 9,611,409 5,637,302 890,000 1,599,488 2,489,488 2.26 1999 14,444,950 9,478,261 4,966,689 1,175,000 1,666,788 2,841,788 1.75 2000 15,806,065 10,345,996 5,460,069 1,250,000 1,540,379 2,790,379 1.96 2001 15,705,989 10,765,895 4,940,094 1,320,000 1,546,112 2,866,112 1.72 2002 16,894,142 11,057,186 5,836,956 1,395,000 1,569,136 2,964,136 1.97 2003 17,653,799 11,085,708 6,568,091 2,490,000 2,146,859 4,636,859 1.42 2004 19,179,545 11,387,663 7,791,882 2,455,000 1,684,770 4,139,770 1.88 (1) Includes operating and interest revenue. (2) Direct operating expenses are total operating expenses excluding depreciation expense. Property Value And Construction Last Ten Fiscal Years (Unaudited) Fiscal Year Property Value in Thousands New Construction's Property Building Value in Permits Thousands 1995 $ 1,757,980 592 $ 63,832 1996 1,823,087 407 39,263 1997 1,885,769 404 32,752 1998 1,985,389 691 39,657 1999 2,097,077 700 39,238 2000 2,150,313 640 70,200 2001 1,625,553 878 74,441 2002 1,796,088 1,029 100,878 2003 1,855,753 1,161 80,139 2004 1,976,645 972 68,369 ' Source - City of Baytown Building and Code Enforcement Department. I't Table 12 CITY OF BAYTOWN, TEXAS Table 13 Principal Taxpayers For The Year Ended September 30, 2004 (Unaudited) * The City's tax billing and collection services were contracted out on October 1, 2003. The City is working with the new Tax Assessor /Collector to establish criteria for obtaining this information. Table 14 Demographic Statistics Last Ten Fiscal Years (Unaudited) (2) Per (3) (4) (5) (6) Fiscal Capita Median Years Of School Unemployment Year Population Income Age Education Enrollment Rate 1995 64,485 (1) $ Tax Year Percentage of 14.7 17,796 2003 Total Taxable 64,700(l) 28,118 Assessed Assessed Taxpayer Type of Business Valuation * Valuation 30,557 30.6 14.7 18,090 ExxonMobil Company Chemical and Refining $ 132,536,110 5.36% CenterPoint Energy Electric Utility 48,574,430 1.97% Bayer Corporation Chemical Plant 25,537,360 1.03% Verizon Southwest Telephone Utility 24,090,750 0.97% Wal -Mart Stores, Inc. Retail Store 22,936,470 0.93% Car Son Bay LP Automotive Sales/Repair 12,695,610 0.51% Polimeri Europa Chemical Plant 12,366570 0.50% Camden Property Trust Real Estate 11,634,350 0.47% Memorial NW Pavillion Trust Real Estate 10,382,360 0.42% Parkway Investment Partners Real Estate 9,396,270 0.38% Total Top Ten Taxpayers Assessed Valuation $ 310,150,280 12.55% * The City's tax billing and collection services were contracted out on October 1, 2003. The City is working with the new Tax Assessor /Collector to establish criteria for obtaining this information. Table 14 Demographic Statistics Last Ten Fiscal Years (Unaudited) (2) Per (3) (4) (5) (6) Fiscal Capita Median Years Of School Unemployment Year Population Income Age Education Enrollment Rate 1995 64,485 (1) $ 26,529 30.3 14.7 17,796 6.60% 1996 64,700(l) 28,118 30.4 14.7 17,837 6.61% 1997 64,953 (1) 30,557 30.6 14.7 18,090 6.30% 1998 65,197 (1) 32,796 30.7 14.8 18,144 4.94% 1999 65,653 (1) 33,864 30.9 14.8 18,098 5.30% 2000 66,430(7) 34,323 31.0 14.8 17,883 5.10% 2001 67,227 (8) 34,782 30.6 14.8 18,255 5.10% 2002 68,034(8) 34,961 30.6 14.8 18,075 6.60% 2003 68,850(8) 35,872 30.9 14.8 19,085 7.30% 2004 69,676(8) 33,142 30.6 14.8 19,347 7.28% Source: (1) Council of Governments population estimate (2) Bureau of Economic Analysis - Regional Accounts Data - Harris County (3) 2000 Census (4) Projected estimates from the Planning and Community Development Department. (5) Goose Creek Consolidated Independent School District (6) Texas Workforce Commission (7) Census 2000 (8) City of Baytown Planning Department 291 CITY OF BAYTOWN, TEXAS 'fable 15 Miscellaneous Statistical Information for the Year Ended September 30, 2004 Date of Incorporation January 24, 1948 Date of Charter January 24, 1948 Area Incorporated (square miles) 34 Form of Government Council - Manager Education Number of Public Schools 25 Number of Teachers 1,268 Number of Students Registered 19,347 Miles of Street 325 Miles of Sewers Storm 175 Sanitary 360 Parks & Recreation Parks 45 Parks - Acres 985 Parks - Developed 490 Parks - Undeveloped 495 Number of Municipal Pools (1 Pool and 1 Sprayground) 2 Lighted Ball Diamonds 14 Lighted Tennis Courts 8 Community Centers 2 Municipal Water System Number of Water Customers 19,485 System Capacity (Million Gallons per Day Design Flow) 26 MGD Miles of Water Mains" 357 Municipal Sewer System Number of Sewer Connections 19,005 System Capacity (Million Gallons per Day Design Flow) 16.2 MGD Number of Street Lights 3,964 City Employees - September 30, 2004 656 292 COMPONENT UNITS BAYTOWNAREA WATER AUTHORITY Baytown Area Water Authority, "BAWA ", is a water authority created by Texas Legislature to purchase and distribute surface and/or underground supplies for the City and surrounding communities. The City accounts for approximately 88% of BAWA's annual sales. BAWA is considered a component unit of the City of Baytown. BAYTOWN 294 BAYTOWN AREA WATER AUTHORITY (BAWA) ORGANIZATION CHART 295 BAYTOWN AREA WATER AUTHORITY BOARD OF DIRECTORS ROBERT L. GILLETTE, President DAN MUNDINGER, Vice President PETER R. BUENZ, Secretary KNOX BEAVERS DAN CONEJO 296 BAYTOWN AREA WATER AUTHORITY 7425 Thompson Road, Bavtown, Texas 77521 -1o56 (281) 426 -3517 FAX (281) 526 -3519 August 17, 2005 President and Members of the Baytown Area Water Authority Board Baytown Area Water Authority Baytown, Texas It is my pleasure to present the Adopted 2005 -06 Budget for the Baytown Area Water Authority (BAWA) Board. The Budget sets forth the revenues and appropriations for the fiscal year October 1, 2005 through September 30, 2006. The financial guidance provided by the Board has resulted in BAWA's strong financial position exhibited by an above average working capital balance. The use of non - recurring revenues to fund a portion of the capital improvement program will reduce the amount of future debt issues. The construction of a second water supply line serving the City of Baytown is funded partially from non - recurring revenues to reduce the amount of debt that is issued. This project will provide reliability to BAWA's largest customer, the City of Baytown, which currently constitutes 88% of BAWA's water sales. BAWA has been approved for a loan with the Texas Water Development Board (TWBD) for funding of the second water supply line and Phase II improvements. Loans received from the TWDB Drinking Water State Revolving fund currently have a 3.05% interest rate as compared to a 4.60% interest rate for insured bonds sold on the market. The City of Houston notified BAWA of a rate increase effective April 1, 2005 for untreated water purchased from the City of Houston. The rate increased 3.5% from $0.385 to $0.398 per 1,000 gallons. The last rate increase was in 2004. Also, another 3.5% increase in the cost of raw water is anticipated effective April 1, 2006 and is included in the adopted budget. It is anticipated that this rate increase will be passed on to BAWA's customers during the 2007 fiscal year when rates are adjusted for debt associated with the construction of the new water supply line. Revenue estimates for water sales in the adopted budget are based upon sales in a typical year. A rate increase was projected in the 2001 BAWA Rate Study for fiscal year 2005 for implementation of the capital improvement program (CIP), which anticipated construction of the Phase lI regulatory /disinfection improvements. The second water supply line was not included in the (CIP) at that time. Since TWDB's loan program reimburses BAWA as funds are expended, the full debt payments will not occur until the project is complete. Rates will be adjusted during the 2007 budget process to reflect funding needs based on actual debt issued during the previous year. This will allow the rate increase to coincide closely with the actual construction. It will also provide for time contingencies that may be required due to the 297 complexity of the project that may extend the construction time of the project. Rate increases will be based on actual construction progress. Staff is proposing as part of the 2005 -06 City budget that the City of Baytown water and sewer fund pay for the cost to tie into the new BAWA line and pay for their portion of the project. The project costs are estimated to total $1,000,000. A transfer from the City's water and sewer fund is included for the debt payment. The project for regulatory/disinfection improvements is contingent on final regulations issued by the Texas Commission on Environmental Quality (TCEQ). It is anticipated that implementation will be planned in the year following TCEQ's release of those regulations. Implementation plans will be reviewed with the BAWA Board during the annual budget process for that year. The current and planned major improvements at BAWA were designed to provide the foundation for growth in sales and continued reliable service to the customers served. I look forward to reviewing this document with you in detail. Sincerely, Gary Jack General anager NO MAJOR BUDGET ISSUES Fiscal Year 2005 -06 BAYTOWN AREA WATER AUTHORITY This fund accounts for the activities of the Baytown Area Water Authority (BAWA). BAWA is a water authority created by the Texas Legislature to supply water for the City of Baytown (City) and surrounding communities. The City comprises approximately 88% of BAWA's annual sales. BAWA is a separate legal entity; however, it is considered a component unit of the City. BAWA has experienced no shortages of raw water supply to the plant or interruptions to service to its customers. REVENUES The 2005 -06 budget projects sales of $5,767,092 for 12.5 million gallons per day (MGD) based upon average rainfall years. Fluctuations to average rainfall can significantly impact actual sales. BAWA services a total of eight customers. No increases are projected in the 2006 budget to BAWA's current rate structure of $1.26 per 1,000 gallons for the City of Baytown and $1.29 per 1,000 gallons for customers outside the city. Since the inception of the BAWA plant in April 1981, there have been three rate increases in 1988, 1993 and 1999. EXPENDITURES Total adopted operating expenditures for the 2005 -06 budget are $4,280,047, an increase of $404,346 from 2004 -05. The depreciation expense increased to recognize one full year of depreciation on the new improvements. The estimated 2004 -05 and adopted 2005 -06 includes a transfer to General Fund for the communication costs, which excludes pagers and cell phone charges. Highlights of major operating changes were as follows: • Increase in personnel costs $ 35,889 • Increase in supplies. (Primarily treated water rate increase) 229,881 • Decrease in maintenance (3,500) • Increase in special services. (Primarily electric rate increases) 142,076 Raw Water Supply Cost — BAWA purchases raw water from the City of Houston. The raw water supply contract with the City of Houston is in effect through the year 2040 and sets the maximum amount of raw water to be delivered to the BAWA plant at 15.8 MGD without penalties. BAWA received notice of a 3.5% rate increase from $0.385 to $0.398 effective April 1, 2005. The surcharge for water purchased over the 15.8 MGD is nominal at this time. Debt Service — The debt service requirement for existing debt for 2005 -06 is $1,319,189. There is an increase of $270,230 for the 2006 fiscal year for debt to be issued by TWDB for the new water supply line project. CAPITAL IMPROVEMENT PROGRAM The Capital Improvement Program for BAWA is funded primarily from bonds. The 2006 budget includes funding from retained earnings designated for capital improvements for the second water supply line project. The 2006 budget includes a transfer to the BAWA Capital Improvement Program (CIP) of $240,000, which represents non - operating revenues received from a mineral 299 MAJOR BUDGET ISSUES Fiscal Year 2005 -06 royalty. The retained earnings of the BAWA CEP Fund is estimated to be $264,201 by the end of 2006. Utilizing non- operating funds in the CEP program will reduce the amount of debt issued in the future. • Phase 11 of BAWA's plant improvement is on hold pending the Texas Commission on Environmental Quality (TCEQ) study to develop new recommendations pertaining to disinfection programs (Ozone). Phase II was originally estimated at $6,000,000. The TWDB loan includes $4,871,500 for this project. Final costs will be developed after TCEQ's issues final regulations. Implementation will be planned in the fiscal year following the issuance of final regulations that will enable the BAWA board to review implementation plans during the annual budget process. • Phase III of BAWA's plant improvement is substantially complete. This included the replacement of equipment that has reached its useful life; pumping improvements to achieve a firm capacity of 26 MGD; and safety improvements. Phase III began in the summer of 2002. Release of retainage is contingent on the contractor's completion of punch list items. • There is currently one line supplying water to BAWA's major customer, the City of Baytown. The BAWA board approved a contract for the design for the second line in 2004. The design is complete and is currently being reviewed by TWDB. The project is expected to be out for bid by the 4`s quarter of 2005. The project will be partially funded from non- recurring revenues to reduce the amount of debt that is issued. TWDB debt will be issued for construction. The total estimated cost is $9,423,000 for the BAWA line with $1,000,000 to be funded by the City of Baytown for extending their lines. WORKING CAPITAL In order to maintain fiscal stability, governmental entities maintain a working capital balance to meet daily liquidity needs. Appropriate levels of working capital vary from entity to entity based on the relative impact of particular circumstances or financial conditions. The goal for working capital is 90 days. Working capital is defined as current assets (e.g. cash, investments, accounts receivable) less current liabilities (e.g. accounts payable). Projected working capital is estimated to be 85 days as of September 2006. Working capital in excess of the targeted goal provides contingency funding for current projects and unforeseen expenses. Ono BAYTOWN AREA WATER AUTHORITY FUND 510 BUDGET SUMMARY BY FUND Sale of Water - Baytown Sale of Water - Other Interest Revenue Mineral Royalties Miscellaneous Transfer From Water & Sewer Fund Total Revenues Expenditures Personnel Services Supplies Maintenance Services Total Actual Budget Estimated Adopted 2003 -04 2004 -05 2004 -05 2005 -06 $ 4,883,120 $ 612,112 9,068 398,849 19,768 4,927,829 $ 5,157,421 $ 4,978,418 703,921 705,046 788,674 7,320 29,703 26,400 480,000 274,490 240,000 - 8,413 - 5,922,917 6,187,070 6.243.073 6.101.492 846,947 2,082,439 112,161 505,114 876,733 2,329,298 182,000 870,509 2,447,888 219,500 912,622 2,559,179 178,500 Capital Outlay 95,729 135,000 135,000 175,000 Debt Service: Principal 565,000 695,229 592,250 897,480 Interest 744,223 893,032 996,011 691,940 Transfers Out - General Fund - - 2,000 6,000 Transfers Out - Capital Improvement 398,849 480,000 274,490 240,000 Contingency - 40,000 - 40,000 Total Expenditures 5,350,462 6,118,962 6,032,160 6,330,467 Excess (Deficit) Revenues Over Expenditures 572,455 68,108 210,913 (228,975) Working Capital - Beginning 1,236,406 1,828,916 1,808,861 2,019,774 Debt Service Reserve - (149,000) - (149,000) Working Capital - Ending $ 1,808,861 $ 1,748,024 $ 2,019,774 $ 1,641,799 No. of Working Capital Days 123 104 122 95 301 BAYTOWN AREA WATER AUTHORITY FUND 510 OPERATING RESULTS Operating Revenues Sale of Water - Baytown Sale of Water - Other Sale of Property Transfer From Water & Sewer Fund Total Revenues Operating Expenses Personnel Services Raw Water Purchases Supplies Maintenance Services Depreciation Transfers Out - General Fund Total Expenditures Actual Budget Estimated Adopted 2003 -04 2004 -05 2004 -05 200-5•06 $ 4,883,120 $ 4,927,829 $ 5,157,421 $ 4,978,418 �/ 612,112 19,768 - 703,921 - 68,000 705,046 8,413 68,000 788,674 - 68,000 5,515,000 5,699,750 5,938,880 5,835,092 846,947 876,733 870,509 912,622 ✓ 1,699,596 1,779,498 1,885,488 1,918,484 382,843 549,800 562,400 640,695 ✓ 112,161 182,000 219,500 178,500✓ 505,114 527,670 494,512 669,746✓ 576,605 480,000 577,875 575,177/ (665,540) - 2,000 6,000 Operating Income 1,391,734 1,304,049 1,326,596 933,868 (695,229) (592,250) (897,480) Non - Operating (135,000) (135,000) (175,000) 576,605 Interest Revenue and Other 407,917 487,320 304,193 266,400 Interest Expenses and Other (744,223) (893,032) (996,011) (691,940)' Transfers Out - Capital Improvement (398,849) (480,000) (274,490) (240,000)1/ Total Non - Operating Expenses (735,155) (885,712) (966,308) (665,540) Net Income $ 656,579 $ 418,337 $ 360,288 $ 268,328 Income Principal Debt Retirement Capital Outlay Depreciation enues Over (Under) Expenditures 302 to Revenues Over (Under) Expenses: $ 656,579 $ 418,337 $ 360,288 $ 268,328 (565,000) (695,229) (592,250) (897,480) (95,729) (135,000) (135,000) (175,000) 576,605 480,000 577,875 575,177 3 572,455 $ 68,108 $ 210.913 $ (228.975) BAWA - CAPITAL IMPROVEMENT PROGRAM FUND 518 BUDGET SUMMARY BY FUND Actual Budget Estimated Adopted 2003 -04 2004 -05 2004 -05 2005 -06 Revenues Transfer Royalties From BAWA $ 398,849 $ 480,000 $ 274,490 $ 240,000 Interest Revenue 25,485 14,000 46,006 24,000 Total Revenues 424,334 494,000 320,496 264,000 Expenditures BAWA Capital Improvement Program 244,738 1,368,000 876,590 1,198,000 Total Expenditures 244,738 1,368,000 876,590 1,198,000 Excess (Deficit) Revenues Over Expenditures 179,596 (874,000) (556,094) (934,000) Retained Earnings - Beginning 1,574,699 1,368,123 1,754,295 1,198,201 Retained Earnings - Ending $ 1,754,295 $ 494,123 $ 1,198,201 $ 264,201 K11191 �I CITY OF BAYTOWN PROGRAM SUMMARY 3070 BAYTOWN AREA WATER AUTHORITY BAWA Program Description Operate and maintain a 26 MGD design capacity surface water treatment facility with a projected flow of 12.50 MGD in fiscal year 2005 -2006 and a certified bacteriological laboratory, which currently serves 8 customers with the City of Baytown using 880 of production. Following and complying with the Texas Commission on Environmental Quality (TCEQ) Rules and Regulations for Public Water Supplies adopted 1992, National Primary Drinking Water Regulations, Safe Drinking Water Act, Surface Water Treatment Rule, and the Criteria for Certified Bacteriological Laboratories. Providing BAWA's customers with high quality, safe drinking water and consistent water pressure for fire protection. Major Goals • Maintain water quality necessary to be classified as "Meeting Optimum Corrosion Control" by TCEQ. • Maintain "Superior Public Water System' status. • Maintain Optimization Standards as classified by TCEQ's Texas Optimization Program. • Operate the bacteriological laboratory in a manner that exceeds the requirements as set fourth by Texas Department of Health. • Develop and maintain a staff of highly trained water professionals to better serve customers. Major Objectives • Produce 12.50 MGD of water. • Maintain finished water turbidity consistently less than 0.1 NTU. • Provide QA/QC and mathematical training for personnel. Performance Measures 1. Days without interruption of service Actual Budget Estimated Projected Workload Measures 2003 -04 2004 -05 2004 -05 2005.06 1. Customer Connections 8 8 8 8 2. Bacteriological Samples received 1,650 1,650 1,650 1,650 3. Average MGD of water produced 12.21 12.21 12.48 12.50 4. Customer Service calls 6 10 10 10 Performance Measures 1. Days without interruption of service 366 365 365 365 2. Days finished water <0.1 NTU 366 365 365 365 3. Bacteriological samples analyzed 1,650 1,650 1,650 1,650 4. Customer Service Calls Investigated 6 10 10 10 5. Days above 12.50 MOD 167 100 180 200 CITY OF BAYTOWN SERVICE LEVEL BUDGET 3070 BAYTOWN AREA WATER AUTHORITY Actual Budget Estimated Adopted Acct# Acct Description 2003 -04 2004 -05 2004 -05 2005 -06 7100 Personnel Services 71031 Contract Personnel Services $ 846,947 $ 876,733 $ 870,509 $ 912,622 Total Personnel Services 846,947 876,733 870,509 912,622 7200 Supplies 72001 Office 2,265 2,000 3,700 4,000 72002 Postage 424 400 400 400 72007 Wearing Apparel 4,489 4,700 4,700 4,700 72016 Motor Vehicle 6,893 14,000 14,000 19,000 72021 Minor Tools 1,649 1,800 1,800 1,800 72026 Cleaning & Janitorial 1,502 2,000 2,000 2,000 72031 Chemical 342,131 493,000 503,900 576,895 72032 Medical 313 600 600 600 72041 Educational 1,041 1,300 1,300 1,300 72051 Untreated Water 1,699,596 1,779,498 1,885,488 1,918,484 72055 Laboratory Supplies 22,136 30,000 30,000 30,000 Total Supplies 2,082,439 2,329,298 2,447,888 2,559,179 7300 Maintenance 73011 Buildings 2,121 3,000 3,000 3,000 73021 Filtration Plants 7,522 45,000 45,000 20,000 73025 Streets Sidewalks & Curbs - 500 500 500 73027 Heating & Cooling System 4,940 10,000 8,000 8,000 73028 Electrical Maintenance 38,622 58,000 58,000 58,000 73041 Furniture & Fixtures 1,906 1,000 1,000 1,000 73042 Machinery & Equipment 52,315 60,000 96,000 80,000 73043 Motor Vehicles 4,644 4,000 7,500 7,500 73045 Radio & Testing Equipment 91 500 500 500 Total Maintenance 112,161 182,000 219,500 178,500 7400 Services 74001 Communication 6,383 6,550 4,500 360 74002 Electric Service 375,994 363,481 371,500 510,813 74011 Hire Of Equipment 45,801 5,000 13,000 10,000 74021 Special Services 21,001 48,850 48,850 48,850 74022 Audits 10,800 12,500 4,478 4,657 74036 Advertising 496 500 500 500 74041 Travel & Reimbursables 2,726 4,000 4,000 4,000 74042 Education & Training 9,441 11,600 11,600 12,000 74051 Rents 6,132 6,000 6,400 6,000 74071 Association Dues 393 800 800 800 74210 General Liability Insurance 4,456 4,902 5,047 5,552 74220 Errors & Omissions 6,384 6,755 7,118 7,830 74240 Auto Liability 648 746 686 755 74242 Auto Catastrophic 27 30 27 30 74271 Mobile Equipment 324 356 322 355 74272 Real & Personal Property 14,108 15,519 15,603 17,163 74280 Bonds - 81 81 81 Total Services 505,114 487,670 494,512 629,746 306 CITY OF BAYTOWN SERVICE LEVEL BUDGET 3070 BAYTOWN AREA WATER AUTHORITY Actual Budget Estimated Adopted Acct# Acct Description 2003 -04 2004 -05 200405 2005 -06 Total Operating 8000 Capital Outlay 84042 Machinery & Equipment 84043 Motor Vehicles Total Capital Outlay 90M Other Financing Uses 3,546,661 3,875,701 4,032,409 4,280,047 95,729 135,000 135,000 160,000 - - - 15,000 95,729 135,000 135,000 175,000 91101 To General Fund - - 2,000 6,000 91511 To BAWA Debt Service 1,309,223 1,588,261 1,588,261 1,589,420 91518 To BAWA Capital Improv 398,849 480,000 274,490 240,000 Total Other Financing Uses 1,708,072 2,068,261 1,864,751 1,835,420 9900 Contingencies 99001 Contingencies 40,000 40,000 Total Contingencies 40,000 40,000 TOTAL DEPARTMENT $ 5,350,462 $ 6,118,962 $ 6,032,160 $ 6,330,467 307 CITY OF BAYTOWN BAYTOWN AREA WATER AUTHORITY REVENUE BONDS LONG TERM DEBT AMORTIZATION SCHEDULES* Amount Revenue Amount of Outstanding Bonds Issue October, 2005 Requirements Fiscal Year 2005 -06 Amount Outstanding Sept, 2006 Principal Interest Total Series, 1997 $ 1,350,000 $ 730,000 $ 230,000 $ 33,720 $ 263,720 $ 500,000 Series, 1999 9,095,000 8,660,000 235,000 475,695 710,695 8,425,000 Series, 2002 3,800,000 3,495,000 165,000 179,774 344,774 3,330,000 1,315,429 2009 $ 12,885,000 $ 630,000 $ 689,189 $ 1,319,189 $ 12,255,000 Series, 2006 1,313,194 2011 815,000 493,219 1,308,219 2012 (estimated) 13,290,000 - - 270,230 270,230 13,290,000 2014 950,000 $ 12,885,000 $ 630,000 $ 959,419 $ 1,589,419 $ 25,545,000 Combined BAWA Debt, All Series * This schedule does not include the debt payment information for the 2006 bond issue. The final amounts have not yet been determined. 308 Debt Requirements to Maturity Fiscal Principal Total Total Year 5101 Interest Requirement 2006 $ 630,000 $ 689,189 $ 1,319,189 2007 660,000 653,199 1,313,199 2008 700,000 615,429 1,315,429 2009 740,000 574,994 1,314,994 2010 780,000 533,194 1,313,194 2011 815,000 493,219 1,308,219 2012 860,000 451,141 1,311,141 2013 905,000 407,819 1,312,819 2014 950,000 361,679 1,311,679 2015 995,000 312,289 1,307,289 2016 1,050,000 259,931 1,309,931 2017 1,100,000 204,291 1,304,291 2018 1,160,000 145,991 1,305,991 2019 1,220,000 83,351 1,303,351 2020 320,000 16,480 336,480 $ 12,885,000 $ 5,802,195 $ 18,687,195 * This schedule does not include the debt payment information for the 2006 bond issue. The final amounts have not yet been determined. 308 CITY OF BAYTOWN BAYTOWN AREA WATER AUTHORITY REVENUE BONDS DETAIL DEBT AMORTIZATION SCHEDULES Fiscal Interest Principal Interest Interest Annual Principal Total Year Rate Due 5101 Due 5101 Due 11/01 Requirement Outstanding Outstanding lRevenue Bond, Series 1997 Date of Issue - December 4, 1997 $ - $ 253,073 $ - $ Term - 10 Years 2000 $ - $ 33,503 $ 33,503 $ 67,006 $ 1,350,000 $ 1,715,523 2001 33,503 33,503 67,006 1,350,000 1,648,516 2002 - 33,503 33,503 67,006 1,350,000 1,581,510 2003 7.375% 200,000 33,503 33,503 267,006 1,150,000 1,314,504 2004 4.375% 205,000 26,128 26,128 257,256 945,000 1,057,248 2005 4.450% 215,000 21,644 21,644 258,288 730.000 798.960 2008 4.700% 255,000 5,993 5,993 266,985 $ 1,350,000 $ 216,264 $ 216,264 $ 1,782,529 (Revenue Bond. Series 1999 Date of Issue - November 1. 1999 Term - 20 Yearsl 2000 5.565% $ - $ 253,073 $ - $ 253,073 $ 9,095,000 15,766,603 2001 5.565% - 253,073 253,073 506,145 9,095,000 15,260,458 2002 5.565% - 253,073 253,073 506,145 9,095,000 14,754,313 2003 5.565% - 253,073 253,073 506,145 9,095,000 14,248,168 2004 7.000% 210,000 253,073 253,073 716,145 8,885,000 13,532,023 2007 7.000% 245,000 229,623 229,623 704,245 8,180,000 11,400,638 2008 7.000% 265,000 221,048 221,048 707,095 7,915,000 10,693,543 2009 5.700% 550,000 211,773 211,773 973,545 7,365,000 9,719,998 2010 5.000% 585,000 196,098 196,098 977,195 6,780,000 8,742,803 2011 5.100% 610,000 181,473 181,473 972,945 6,170,000 7,769,858 2012 5.150% 645,000 165,918 165,918 976,835 5,525,000 6,793,023 2013 5.200% 675,000 149,309 149,309 973,618 4,850,000 5,819,405 2014 5.300% 710,000 131,759 131,759 973,518 4,140,000 4,845,888 2015 5.350% 745,000 112,944 112,944 970,888 3,395,000 3,875,000 2016 5.400% 785,000 93,015 93,015 971,030 2,610,000 2,903,970 2017 5.400% 825,000 71,820 71,820 968,640 1,785,000 1,935,330 2018 5.500% 870,000 49,545 49,545 969,090 915,000 966,240 2019 5.600% 915,000 25,620 25,620 966,240 - - $ 9,095,000 $ 3,588,874 $ 3,335,801 $ 16,019,675 M CITY OF BAYTOWN�� 1. BAYTOWN AREA WATER AUTHORITY REVENUE DETAIL DEBT AMORTIZATION SCHED / _ Fiscal Interest Principal Interest Interest Annual Principal Total Year Rate Due 5101 Due 5101 Due 11/01 Requirement Outstanding Outstanding 2002 $ - $ 81,895 $ - $ 81,895 $ 3,800,000 5,959,054 2003 - 98,274 98,274 196,549 3,800,000 5,762,505 2004 5.500% 150,000 98,274 98,274 346,549 3,650,000 5,415,956 2005 5.500% 155.000 94,149 94,149 343,299 3,495,000 5,072,658 2008 5.500% 180,000 80,674 80,674 341,349 2,980,000 4,045,836 2009 5.500% 190,000 75,724 75,724 341,449 2,790,000 3,704,388 2010 5.500% 195,000 70,499 70,499 335,999 2,595,000 3,368,389 2011 5.350% 205,000 65,137 65,137 335,274 2,390,000 3,033,115 2012 4.700% 215,000 59,653 59,653 334,306 2,175,000 2,698,809 2013 4.800% 230,000 54,601 54,601 339,201 1,945,000 2,359,608 2014 4.900% 240,000 49,081 49,081 338,161 1,705,000 2,021,446 2015 5.000% 250,000 43,201 43,201 336,401 1,455,000 1,685,045 2016 5.000% 265,000 36,951 36,951 338,901 1,190,000 1,346,144 2017 5.000% 275,000 30,326 30,326 335,651 915,000 1,010,493 2018 5.100% 290,000 23,451 23,451 336,901 625,000 673,591 2019 5.125% 305,000 16,056 16,056 337,111 320,000 336,480 2020 5.150% 320,000 8,240 8,240 336,480 - $ 3,800,000 $ 1,161,422 $ 1,079,527 $ 6,040,949 "to] City of Houston Untreated Water Rates Year Rate 04/81 .22142 02/83 .24157 10/86 .25123 10/87 .28022 01/88 1.26591 FIRST 150 MGD/PER 1,000, .26113 NEXT 150 MGD 08188 .28426 FIRST 300 MGD/PER 1,000, .27915 NEXT 300 MGD 07/89 .29344 FIRST 300 MGD/PER 1,000, .28817 NEXT 300 MGD 08/90 .31178 FIRST 300 MGD/PER 1,000, .30618 NEXT 300 MGD 02/92 .31820 FIRST 300 MGD/PER 1,000, .31249 NEXT 300 MGD 10/93 .32907 FIRST 300 MGD/PER 1,000, .32316 NEXT 300 MGD 10/94 .37192 (GRACE UP TO 13.1 MGD. IF WE GO OVER, THEN 5% ADDED TO ANYTHING OVER 11.9) 06/04 .385 (GRACE UP TO 13.1 MGD. IF WE GO OVER, THEN 5% ADDED TO ANYTHING OVER 11.9) 04/05 .398 (GRACE UP TO 17.38 MGD. IF WE GO OVER, THEN 5% ADDED TO ANYTHING OVER 15.8) Baytown Area Water Authority Treated Water Rates Year Rate Increase Amount Comments 1981 $0.97 COB 1985 - 1987 $0.97 COB, $1.00 Other 1988- 1992 1$1.07 COB, $1.10 Other $0.10 Result of rising operating cost. (Raw water rates up 25 %) 1993- 1998 $1.18 COB, $1.21 Other $0.11 Result of increase in raw water rates. 1999 - 2006 $1.26 COB, $1.29 Other $0.08 Funding for plant expansion debt 2007 (Est.) $1.39 COB, $1.42 Other $0.13 Funding for new water line debt and City of Houston rate increase. 2008 (Est.) $1.46 COB, $1.49 Other $0.07 Funding for disinfection imps debt 311 CITY OF HOUSTON Public Works and Engineering Department IMPORTANT NOTICE Bill White Mayor Utility Customer Service Public Works & Engineering Department P.O. Box 4863 Houston, Texas 77210 -4863 T. 713.371.1400 F. 713.371.1078 www.citvofhouston.00v NOTIFICATION OF WATER RATE ADJUSTMENT On April 1, 2005, rates were adjusted upward by 3.5 %. By law, water rates are now adjusted each year based upon the actual increase in costs in the region. These new rates will be reflected on your next billing. NEW RATES AND CHARGES Classification Rate Contract Treated Water P x $1.387 plus (P -M) x $.5382 Untreated Water Rates where there is no contract First 10,000,000 gallons $0.996 per 1,000 gallons Next 10,000,000 gallons $0.895 per 1,000 gallons Next 30,000 000 gallons $0.844 per 1,000 gallons Next 100,000,000 gallons $0.794 per 1,000 gallons Excess of 150,000,000 gallons $0.768 per 1,000 gallons Untreated Water Rates under written contracts $0.398 per 1,000 gallons ' P = Total water delivery during the month in thousand gallons, except n ine minimum monthly specified in the customer's contract is greater than P, P shall equal M. M = Minimum monthly amount of water specified in the customer's contract expressed in units of one thousand gallons. For further information, please • Refer to the Rates and Prices or the Billing and Payment section of your contract Visit: htto: / /www.houstontx.gov /codes/ (Chapter 47) Call Maria Carrillo at Utility Customer Service at (713) 371 -1072 with specific questions about your bill Council MemNA: Toni Lawrence Carol Mims Galloway Mark Goldberg Ada Edwards Addle Wiseman M.J. Kahn Pam Holm Adrian Garcia Carol Alvarado Mark Ellis Gordon Quan Shelly Sekula -Gibbs M.D. Ronald C. Green Michael Berry Controller: Annise D. Parker ORDINANCE NO. 10,160 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF BAYTOWN, TEXAS, APPROVING THE BUDGET FOR THE BAYTOWN AREA WATER AUTHORITY (BAWA) FOR THE FISCAL YEAR BEGINNING OCTOBER 1, 2005, AND ENDING SEPTEMBER 30, 2006; AND PROVIDING FOR THE EFFECTIVE DATE THEREOF. WHEREAS, the Board of Directors of the Baytown Area Water Authority (BAWA) have adopted a budget for BAWA for the fiscal year beginning October 1, 2005, and ending September 30, 2006; and WHEREAS, the General Manager of BAWA has submitted said budget to the City Council of the City of Baytown for approval; and WHEREAS, after full and final consideration, it is the opinion of the City Council of the City of Baytown that the budget should be approved; NOW THEREFORE BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF BAYTOWN, TEXAS: Section 1: That the City Council of the City of Baytown, Texas, hereby approves the budget of the Baytown Area Water Authority (BAWA) for the fiscal year beginning October 1, 2005, and ending September 30, 2006, in the amount of SIX MILLION THREE HUNDRED THIRTY THOUSAND FOUR HUNDRED SIXTY -SEVEN AND NO 1100 DOLLARS ($6,330,467.00). A copy of the above - referenced budget for BAWA is attached hereto, marked Exhibit "A," and made a part hereof for all intents and purposes. Section 2: This ordinance shall take effect immediately from and after its passage by the City Council of the City of Baytown. INTRODUCED, READ and PASSED by the affirmative vote of the City Council of the City of Baytown this the 27h day of September, 2005. APPROVED AS TO FORM: 49AC SR itv Attorney CALVIN MUNDINGER, May 313 314 COMPONENT UNITS CRIME CONTROL AND PREVENTION DISTRICT The Crime Control and Prevention District, "CCPD ", is a fund established by a five year �/z cent sales tax approved by voters in 1998 for crime control and prevention efforts. BAYTOWN BAYTOWN MAJOR BUDGET ISSUES Fiscal Year 2005 -06 CRIME CONTROL AND PREVENTION DISTRICT (CCPD) The Crime Control Prevention District (CCPD) sales tax was a five -year 112-cent sales tax approved by the voters in 1998 for specific purposes. The renewal election held on February 2, 2002 dissolved the district. Most of the goals established for the CCPD have been accomplished with the exception of the construction of a police academy and renovation of the police facility. Bids were awarded for the construction of the Police Academy in 2004. (Table 1) Funds have been appropriated for these projects. Project Budget Project Description Remaining Project Status Court & Jail $ 11,068 Outstanding Purchase Orders Police Academy 154,507 Outstanding Purchase Orders Police Bldg. Renovations 513,450 Pending completion of Academy Total $ 679,025 A debt payment of $749,370 is scheduled for 2005 -06 for bonds issued for the radio system and jail project. (Table 2) In the event that there are funds remaining after all debt has been paid, remaining funds can be used to offset transitional costs. The funds retraining in the CCPD Long -term Liability Fund at the end of fiscal year 2006 are sufficient to fund the remaining two years of debt service. Table 2: CCPD Outstandine Debt Year Principal Interest Total 2006 660,000 89,370 749,370 2007 690,000 53,820 743,820 2008 720,000 16,560 736,560 $2,070,000 $159,750 $2,229,750 Funds designated in the original CCPD five -year plan provided resources needed to transition recurring operational expenses from the CCPD fund to the General Fund. The utilization of the transitional funding over a three -year period will minimize the impact on the General Fund and other City functions. The General Fund will absorb 100% of the former CCPD costs after all transition costs have been exhausted. Fiscal year 2005 -06 is the final year. 317 CITY OF BAYTOWN CCPD TRANSITIONAL FUND - FUND 204 BUDGET SUMMARY BY FUND Actual Budgeted Estimated Adopted 2003 -04 2004 -05 2004 -05 2005 -06 Revenues Interest Income Transitional funding transfer in Total Revenues $ 17,308 $ 4,000 $ 7,430 $ 2,000 - 566,990 566,990 62,184 17 Expenditures 1,268,268 $ Court & Jail Services, Police Capital 680,700 661,600 661,600 200,000 Transfer to Police Academy Project 236,123 - 60,415 33,392 Reimburse State for tax overpayment - 67,173 67,173 - Capital Outlay - - 47,000 - Total Expenditures 916,823 728,773 836,188 233,392 Excess (Deficit) Revenues Over Expenditures Working Capital - Beginning Wonting Capital - Ending (899,515) (157,783) (261,768) (169,208) 1,330,491 397,388 430,976 169,208 $ 430,976 $ 239,605 $ 169,208 $ CITY OF BAYTOWN CCPD LONG -TERM LIABILITY FUND - FUND 205 BUDGET SUMMARY BY FUND Actual Budgeted Estimated Adopted 2003 -04 2004 -05 2004 -05 2005 -06 Revennec CCPD Sales Tax $ 1,268,268 $ - $ - $ - Interest Income 40,385 22,000 66,800 13,000 Total Revenues 1,308,653 22,000 66,800 13,000 Expenditures Transfer to GOIS 751,184 748,395 748,395 749,370 Transfer to Transitional Fund 566,990 566,990 62,184 Total Expenditures 751,184 1,315,385 1,315,385 811,554 Excess (Deficit) Revenues Over Expenditures 557,469 (1,293,385) (1,248,585) (798,554) Working Capital - Beginning 2,970,050 3,523,135 3,527,519 2,278,934 Working Capital - Ending $ 3,527,519 $ 2,229,750 $ 2,278,934 $ 1,480,380 318 Revenues Interest Income Transfer In CITY OF BAYTOWN CCPD CAPITAL PROJECT FUND - FUND 203 BUDGET SUMMARY BY FUND Total Revenues Actual Budgeted Estimated Adopted 2003 -04 2004 -05 2004 -05 2005 -06 $ 37,319 $ 5,000 $ 30,277 $ 236,123 - 60,415 6,000 ,. 33 , 39 6;000 31, >y Expenditures Court and Jail - - - Police Academy 370,619 - 1,359,501 17,034 Police Renovation - 500,000 13,450 500,000 Project contingency - 48,426 - - Total Expenditures 370,619 548,426 1,372,951 517,034 Excess (Deficit) Revenues Over Expenditures Working Capital - Beginning Working Capital - Ending (97,177) (543,426) (1,282,259) (31.1-,834) 1�477,(042) 1,890,470 543,426 1,793,293 511,034 $ 1,793,293 $ - $ 511,034 $ — 33, 39X 319 BAYTOWN 320 COMPONENT UNITS MUNICIPAL DEVELOPMENT DISTRICT On May 5, 2001, in the general election, the citizens of the City of Baytown voted to authorize the creation of the Baytown Municipal Development District and the imposition of a sales and use tax at the rate of one -half of one percent for the purpose of financing economic development projects that provide economic benefit and diversify the economic base of the community. BAYTOWN BAYTOWN BAYTOWN MUNICIPAL DEVELOPMENT DISTRICT MEMBERS CALVIN MUNDINGER, President KITTY ALLEN, Vice President MERCEDES RENTERIA III, Secretary SCOTT SHELEY DON MURRAY BRANDON CAPETILLO RONNIE ANDERSON SAMMY MAHAN TERRY SAIN FRITZ LANHAM LEONARD STASNEY B'q T� 2 , BAYto TOWN MUNICIPAL DEVELOPMENT DISTRICT S September 1, 2005 President and Members of the Municipal Development District Board I am pleased to submit the adopted 2005 -2006 budget for the Baytown Municipal Development District (MDD). The MDD has several projects underway that will play a significant role in the economic development for the City. These projects for 2005 -2006 are listed under one of the following three (3) priorities: o Priority: Projects which provide infrastructure for economic development: ➢ The construction of a new wastewater treatment plant and related offsite improvements in the northeast sector of the City is critical in providing much needed sewer capacity for growth and development. The final design of the treatment plant component of the project is nearing completion and the project will begin construction in 2005 -2006. The MDD is providing funding for 60% of the cost of this facility, while the City of Baytown Water and Sewer Fund will fund 40% of the cost. ➢ Expansion of wastewater treatment capacity in the west sector of the city is also needed to accommodate anticipated growth and development. The MDD will contribute 30% of the total cost for engineering design of this expansion. ➢ Funding is also included for the issuance of debt for the installation of sanitary sewer in vicinity of Baker Road /North Main to encourage commercial development. ➢ Land acquisition for new thoroughfares. ➢ Funding to purchase right -of -way (ROW) for roadway development or expansion which facilities economic development. ➢ Additional funding for the re- striping of Texas Avenue. ➢ State Infrastructure Bank Loan repayment for Decker Drive. This is payment number four of eight. ➢ Cost share with developers to upsize utility lines installed by developers to meet additional future water and sewer needs for undeveloped areas serviced by the same lines. o Priority: Projects or expenditures designed to promote new or expanded business activity that create or retain primary jobs: ➢ The contract with Baytown/West Chambers County Economic Development Foundation (EDF) for "basic economic development services" has been renewed. ➢ The contract with Baytown/West Chambers County Economic Development Foundation (EDF) for "special projects" is also renewed. ➢ Funding for development of new and expansion of existing businesses and industry is continued. Unallocated/unspent funds from prior budgets, along with the allocation in 2006, accumulate in this account and may be utilized to meet qualifying infrastructure 324 needs of a new business, business expansion or other eligible economic development projects. o Priority: Projects that improve a community's quality of life, including parks, athletic facilities, etc: ➢ Nature Center Entryway and Miscellaneous Improvements. Phase I of the road improvement project will provide for an asphalt overlay and needed base repairs from the new entry road to the Y at Bayshore Drive. ➢ Wetlands Center Improvements. This is for installation of air conditioning in the warehouse /exhibits area. ➢ Baytown Little League Improvements. Installation of new lighting at the North Little League Park. This project will replace the aging lighting system including poles on the three- lighted fields. A significant obstacle to fulfillment of one of the original intents of the MDD was resolved during the 2005 regular session of the Texas Legislature. Representative Wayne Smith and Senator Mike Jackson sponsored legislation to clarify that the MDD is allowed to make expenditures in the City's extraterritorial jurisdiction (ETJ) that benefit the MDD. Contingency funding is included in the amount of $300,000. This contingency provides flexibility to allow the Board to utilize MDD funds to secure federal, state and local grant funds when available to enhance and expand the impact that the MDD's impact has on the economic development of the community. This contingency also allows funding for inflationary increases on project cost estimates. Adopted appropriations from prior budgets, along with the adopted allocations in 2006, carry over until the project is completed or cancelled. The budget, as adopted, provides implementation for year four with changes noted earlier. A Technical Adjustment was made to the 2005 -06 Proposed MDD Budget. The funding for the Nature Center Entryway and Miscellaneous Improvements Phase I of the road improvement project was reduced from $270,000 to $188,000. The project will continue to provide for an asphalt overlay and needed base repairs for a portion of the road from the new entry road to the Y at Bayshore Drive. The last overlay of this road occurred in the early 1970's. Future phases will include the peninsula road and part of Bayshore Drive. The $82,000 difference will provide new funding to construct a 10 -space parking lot at Roseland Park and at Central Little League Park. Each lot is estimated to cost $41,000. Sinc ely,_7 Gary M. J kso General anager 325 MUNICIPAL DEVELOPMENT DISTRICT MAJOR BUDGET ISSUES Fiscal Year 2005 -06 On May 5, 2001, in the general election, the citizens of the City of Baytown voted to authorize the creation of the Baytown Municipal Development District (MDD) and the imposition of a sales and use tax at the rate of one -half of one percent for the purpose of financing economic development projects that provide economic benefit and diversify the economic base of the community. The board is composed of the Mayor, six council members and four at -large resident members. REVENUES - Sales tax is projected at $3,272,000 for fiscal year 2005 -06 and is based on current year estimated collections. Interest earnings are projected at $113,000. EXPENDITURES - Phase one projects, which are planned for the first five years, include the areas of economic development; streets, drainage, sidewalks and signalization; utilities; and parks. Project administration costs of $150,000 have been included for administrative support of the MDD. Construction labor and related costs are charged directly to the projects. The budget also includes $300,000 for contingency funding. PROJECTS Economic Development Foundation — Basic Service The continued funding for the basic economic development services contract with the Baytown Area/West Chambers County Economic Development Foundation (EDF). $100,000 Economic Development Foundation — Special Projects The current MDD budget includes continued funding for a special projects contract with the EDF. This contract is approved for renewal on an annual basis. $110,000 Development of New and Expansion of Existing Businesses and Industry A significant function of this budget allocation is the development of new and expansion of existing businesses. These projects are critically important in light of the State Implementation Plan's potential impact on the petro- chemical industry and underscore our need to diversify our economic foundation. $90,000 Land Acquisition for new Thoroughfares Funds to purchase right -of -way (ROW) for roadway development or expansion $200,000 Texas Avenue Restripin¢ The 2005 -06 budget includes continued funding for design services for traffic patterns that would change with the re- striping. The traffic engineer will develop the layout, turning movements, and ensure ADA Compliance. $10,000 326 State Infrastructure Bank Loan Repayment - Decker Drive The MDD financed a $2,500,000 loan from the Texas State Infrastructure Bank (SIB) for the Decker Drive project. The funds were used to advance the project scheduled by the state. The SIB provides low interest loans to qualifying projects. Eligible projects must be on the state highway system and be included in the Statewide Transportation Improvement Plan. Payment 4 of 8 is included in the 2005 -06 budget. $377,478 Economic Development Cost Share with Developers The City will have the ability to upsize lines installed by developers to meet additional future water and sewer needs for undeveloped areas serviced by the same lines. $200,000 Baker Road Sanitary Sewer Debt service for installation of 2,700 feet of 15" sewer main and a lift station to provide sewer service along North Main south of Baker Road to just north of Hartman Drive. Total cost of the project is estimated at $1,000,000. The debt is a repayment over 20 years at 5.5 %. $18,333 West District Plant Expansion — 60% Build a new 4.0 million gallon per day (MGD) treatment plant. This would expand the facility to 8 MGD capacity. MDD will reimburse the City for 60% of the design costs of approximately $1,000,000. $600,000 North Wastewater Treatment Plant The confirmed growth and development within the City necessitated the need for the design and construction of the Northeast Wastewater Treatment facility. The project is estimated at $28,500,000 with 60% ($17,100,000) of the funding from the MDD. The remaining 40% ($11,400,000) will be funded from the water and sewer fund. Due to the delay in closing Phase I of the Texas Water Development Board (TWDB) loan, the 2005 -06 budget includes the first year's principal and interest payment on 20 -year financing. The project will be funded by the TWDB loan and Series 2006 Certificates of Obligation. When the full amount of debt is issued for the project, the annual debt service is estimated to be between $1.2 and $1.3 million. The plant is scheduled to be complete by fiscal year 2008. $531,559 Nature Center Entryway and Miscellaneous Improvements Phase I of the road improvement project will provide for an asphalt overlay and needed base repairs from the new entry road to the Y at Bayshore Drive. The last overlay of this road occurred in the early 1970's. Future phases will include the peninsula road and part of Bayshore Drive. $188,000 Roseland Park and Central Little League Parking Lot Construction The 2005 -06 budget includes funding to construct a 10 -space parking lot at Roseland Park and at Central Little League Park. Each lot is estimated to cost $41,000. $82,000 Wetlands Center Improvements Install air conditioning in the warehouse /exhibits area. The Bob Craig Exhibit Hall will be air condit8ioned making the area more useful during summer months and will protect the exhibits from heat and humidity. $105,000 327 Baytown Little League Improvements Install new lighting at the North Little League Park. This project will replace the aging lighting system including poles on the three lighted fields. The new lighting will bring the fields in compliance with current Little League standard of 50 candle power infield and 30 candle power outfield. $210,000 Project Administration & Overhead Contingency Total MDD 2005 -2006 Budget 011 $150,000 11 111 27 7 MUNICIPAL DEVELOPMENT DISTRICT (4D7D) PROGRAM FUND 215 BUDGET SUMMARY Adaal CoaBaWg Treader CoeUeaing Badp4 Tests] Treader YTD ®5!!005 Eatimaled Coeaeaieg Adopted 2003-04 2003-04 2003 -04 2003 -04 2004-05 200405 2004-05 200405 200405 2004 -05 2005-06 Begleelagwor*Iagmp1W $ 4,740,425 S 5,970,649 S 5970.649 $ 1749,509 $ 5,970,649 S 5,970,649 S 5,970,649 S 5,456,632 S 2,343,854 Revenues Selm Taxes 3,266,457 - - 2,977,000 2,9T/,000 1,986,333 3,282,000 - 3,283000 Interest on Investments 57,008 - - 27,000 27,000 73,433 113,372 - 113,000 Contribution - Baker Road - _ _ IntargovemmeaW - CMAQ Pent for (loose Creek project 149,797 750,956 750,956 129,907 880,863 10,499 10,499 870,364 - Contribution - Nature Center Project 29,722 - - - - - - Rcin"oseenctoofTIRZadvances 30,055 30,055 53,543 33 %000 ToW MDD Revesan 3,502,994 750,956 750,956 3163 %2 3,914,918 2,070,265 3,459,414 870,364 Enpmt iluras Economic Derelapmeef Project Unified land Developnmt Code - 75,000 (37,500) 37,500 - 37,500 - - 37,500 - Tax Increnxnt Reinvestrrxat Zone advances - 39,957 (39,957) - - - - - Bcon Developrrcnt Foundation - Bade Be=. Dcv. Services 50,000 - - 100000 100,000 75,000 100,000 100,000 Rcon Developossev Foundation - Special Econ. De, Projects 132,172 - - 110,000 110,000 7,439 10000 100,000 110,000 Development of New and Expansion of Esistmg Businesses and Industry 474,199 77,457 551,646 90 000 641 646 641,646 90.000 300,000 Subtotal 192,172 599,146 589,146 300000 889146 82,439 110,000 779146 Streets, Dmleaga SideeaDr & Sigeaffmfion P yeon Street Sigoalization Synchmnutation - Garth Road 269,478 394,765 394,765 100,000 496,765 (492,199) 19,618 2566 - - North Mem/AlesmdmSignal 492,199 478,382 13,817 Land Acquisition for New Thorough( 26,278 198,276 198,276 50,000 245,276 95 95 748,181 2WOW SidewalkProjects - 57,242 87,242 - 87,242 - - 87,242 - TesssAvenueRestripag - - - - - 45,000 18500 18500 26.500 10,000 State Infrastructure Rank lnen Rapaysrmt Decker Dr. 377,477 377,478 377,478 301,982 377,478 377478 587478 Subtotal 673,233 690,293 680,283 527,478 1,207,761 45000 340,196 877,021 375,740 US01y Projer0 Eccentric De, Coat Sham with Developers to Upaize New Utilities - 463,000 463,000 20.000 663,000 257000 - - 920,000 200,000 Baker Road Sanitary Sewer Study & Construction - Est. Debt Service 16,762 8,238 8,238 8,238 - - 8,238 I9,333 Wrest District Plant Egmumdon Design .(60%) - - - - - 600,000 North Maw Wear and Sewer E #maim - - - - - - NEWsste water Trestrrseu Plant Debt Service (60%) 257,000 257000 257000 171333 531.559, 1 349 892 Subtotal 16,762 471,238 471,238 457,000 928,233 171133 928,239 Parka Projeefa Gaom Creek S1reanL Phase TV (80% Match CMAQ 51 089535) 179,246 938,696 938,696 240,000 1,178,696 22,029 22,029 1,156,667 - Oray Center Renovations: Gals and Adult SoRball Corrplex 371,249 1,729,220 1,729.220 575,000 2,304,220 100,000 2,164,801 2,404,220 Roseland Park Bulkhead Reoovatlona and Trail Condmctlou - - - - - - Nature Carter Entryway and Mien. kgsrovemmts 460,098 139,113 139,113 - 139,113 112.401 139,113 188,000 East little League Land Acquisition - 274,400 274,400 - 274,400 (69,351) 206,049 206,049 East Marra County Soccer Sports Conpiex Water - 100,000 100,000 400,000 500,000 - - 500,000 - RoWand Park Spmygound _ _ _ Wetlands Center Inproverrmts (add AC/Heating) - - - - - - - IOS,WO Baytown Little League hrpmvenmts - - - - - - - - 210,000 Decker Dr. Landscaping Plan - 30,000 30,0 O - 30000 29,761 30,000 - Roseland Pavilion Act Cusul ticuwg - - - 35,000 35,000 31,798 35,000 - Goose Creek Strewn Phase fE 240.000 - - - - - - Decker Dr.IanduepwgPim _ _ _ _ Roseland & Central Little League Parking W Construction 82,000 Land Acquisition - Future Parka (not specific) 68,351 68,351 585 000 W 5lt1tote1 T441 MUD Projects 1,250593 2,122,7W 3 211429 4 952 096 3,211,429 4,952,096 1,250,000 2 3a 478 4 461 429 7,496,574 100,000 145 000 2,565,839 3,159,807 2 836 411 3 823 431 1,725,018 3,80K.142 2 922 70 Other Pmject Adrnwutration and Overhead 150,000 - - 150,000 150,000 10.000 150,000 - 150,000 Contingency 20,000 20,000 300,000 320,000 145 000 175,000 300,000 450 000 Subtotal 150,000 20,000 20,000 450,000 470,000 (145,000) 100,000 150,000 175,000 3 72,370 Total MUD Expeeditnres 2,272,760 4 972 0% 4 972 096 2,994,479 7 956 4 3,259,907 3 973 431 3,983,142 123,630 Revmaa over (ader) esp. 1,230,224 (4,221,140) - (4,221,140) 179,484 (4,041,656) - (1,189542) (514,017) (3,112,778) Eadiag working mpiW S 5.970649 S 1749309 $ - S 1749 09 $ 1,928,993 $ 1928993 S 4,781,107 S 5,156,632 S 2,343,854 S 2,167,483 SUPPLEMENTAL INFORMATION INCLUDED FOR PLANNING PURPOSES 330 MUNICIPAL DEVELOPMENT DISTRICT FY 2002.11 CAPITAL IMPROVEMENTS PROGRAM (CIP) BUDGET MUNICIPAL DEVELOPMENT DISTRICT PROJECTS SUMMARY r �rG I 1Rh , 7 ,1 Projct Dexrintioa Year Y. Y3 Yea4 Si9 I \ia6 N,;,7 1var8 37x,9 N -1 Total I Economic Develooment Projects 1 Development of New and Expansion of Existing Business and Industry Street,. Dominate. Sidewalks & Shmalirmion Protects I Street Signalization Synchronization 2 North Main/Alexander Signalizauon 3 Garth Road Signification Synchronization 4 Land Acquisition for New Thoroughfares 5 Sidewalk Projects (incl. Rollingbrook and other areas of aced) 6 State Iahaztrucnue loan Repayment - Decker Drive 7 Baker Road Extension 8 Texas Avenue Restriping Subtotal rnaur Protects 1 Economic Dev. Cost Share with Developers to Upsixe New Utilities 2 North Mein Water and Sewer Extension 3 Narthessi Wastewater Treatment Plant (60%MOD. 401Y, W &S) 4 West Disold Plant Expansion Design - (60 %) 5 Baker Road Samury Sewer Study & Construction - Es a- Debt Service Subtotal Parks Pretexts I Goose Creek Stream, Phase IV (80% Match CMAQ $1,089,535) 2 Gray Center Renovations: Gals and Adult Softball Complex 3 Roseland Park Bulkhead Renovations and Trail Construction 4 Nature Center Entryway and Mix. Improvement, 5 Fast little league land Acquisition 6 Fast Hams County Soccer Sports Complex Water 7 Roseland Park Sprayground 8 Wetlands Center Improvements (add AC/Hcatmg) 9 Baytown Little League Improvement, 10 Decker Dr. Landscaping Plan I I Roseland Pavilion An Coadtiomvg 12 Goose Creek Stream Phase III 13 Weatside Sprayground 14 Sport, Complex Family Swim Center Renovation 15 Csooe, Geek West Main/Market St. Project 16 North Main Property (Football/Soccer Fields) 17 lead Acquisition - Future Parks (not specific) 18 Baytown Nature Center - Salt Water Marsh Expansion 19 North Main Property - Parting, Restroov✓Concession and lighting 20 Roseland Park Lighting and Other Improvements 21 Arboretum Education and Park 22 N.C. Fade Family Swim Center 23 Gaon Creek Stream- Trails, Docks and Picnic Shelters Zd Wetlands Center Annex 25 Lighted Bayfront Fishing Pier 26 &seland & Central Little League Parking tat Construction W Subtotal Project Administration and Overhead Cnmingency MDD Budget • - - - 610.000 480,000 1,200,000 400.000 - - _ - 400.000 - 378,382 - 100,000 188,000 275,000 - - - - - 478,382 350,000 121,618 - _ _ . - - - - - - 471,618 40,000 100,000 50,000 100,000 30,000 200.000 50,000 100,000 - - - 540.000 100,000 50,000 - 50.000 - _ _ 35,000 - 200.000 250,000 127,478 377,478 377,478 240,000 377,478 377,478 377,478 377,478 377.478 - 3,019,824 35.000 _ 700,000 _ - _ _ - _ _ _ 35.000 80,000 125,000 - 65,000 _ 10,000 125,000 - - - 55,0D0 775,000 777,478 427,478 572,478 - 587,478 827,478 477,479 377,478 377,478 5199 24 - - 400,000 60.000 _ _ 60.000 - 360,000 163.000 200,000 100,000 200,000 - 200.000 100,000 100.000 - - - 1,063,000 125.000 . - - 125,000 - - - - 350,000 2.660.000 2,660.000 - - - 500.000 531,559 1,207,048 1.182.260 1,181,130 1,195.345 1.216.972 6,514,314 - - 600.000 600.00D 50,000 150,000 (90,000) 240.000 - 610.000 480,000 1,200,000 575,000 - 245,000 _ - _ 450,000 215.000 - - 188,000 275,000 - - - - - 100,000 400,000 - 82,000 _ _ . - - - - 105,000 - - - - 210,000 100,000 30,000 25,000 - - - - 35,000 - - - 240,000 - 350,000 2,865,000 20,000 - 265,000 200,000 200.000 210.000 - - 1,463,000 - - - - - 275,000 _ - 500,000 - - - - - 82,000 - - - - - 105,000 100,000 100,000 25,000 - - 435,000 _ _ 30.000 35,000 _ 240,000 - - 75,000 - - 75,000 - - 700,000 750,000 - 1,450,000 - - - 80,000 - 80,000 125,000 - _ _ 125,000 - - - 250,OD0 250.000 100.000 100,000 - - 200,000 100.000 300.000 - - - 400,000 60.000 _ _ 60.000 - 360,000 - _ 360.000 - - 390.000 535,000 - 925,000 - 125.000 - - - 125,000 - - - - 350,000 350,000 _ 500.000 500,000 137500 150.000 150.000 150.0001 150.0001 150.000 150.000 150,000 150,000 150.000 1,487,500 BAYTOWN MUNICIPAL DEVELOPMENT DISTRICT LONG TERM DEBT SCHEDULES State Infrastructure Loan - Decker Drive 1.55% 105,200 $ 2,500,000 202,938 3,312,485 Date of Issue - July 3, 2003 110,460 Term - 8 Years Fiscal Interest Principal Total Total Debt Balance of Year Rate Due 7/03 Interest for Fiscal Yr Principal 2002 2,961,380 2011 2.25% 130,185 88,995 2003 4.40% $ 267,478 $ 110,000 $ 377,478 2,232,522 2004 4.40% 279,247 98,231 377,478 1,953,275 2005 4.40% 291,534 85,944 377,478 1,661,741 2006 4.40% 304,361 73,117 377,478 1,357,379 2007 4.40% 317,753 59,725 377,478 1,039,626 2008 4.40% 331,734 45,744 377,478 707,892 2009 4.40% 346,330 31,148 377,478 361,562 2010 4.40% 361,562 15,916 377,478 52,589 255,099 1,482,005 $ 2,500,000.00 $ 519,824 $ 3,019,824 46,075 Certificate of Obheation - TWDB 2007 1.55% 105,200 97,738 202,938 3,312,485 2008 1.65% 110,460 73,009 183,469 3,202,025 2009 1.80% 117,035 71,088 188,123 3,084,990 2010 2.05% 123,610 68,927 192,537 2,961,380 2011 2.25% 130,185 88,995 219,180 2,831,195 2012 2.40% 138,075 85,873 223,948 2,693,120 2013 2.55% 145,965 82,355 228,320 2,547,155 2014 2.65% 153,855 78,456 232,311 2,393,300 2015 2.75% 163,060 74,175 237,235 2,230,240 2016 2.90% 172,265 69,435 241,700 2,057,975 2017 2.95% 181,470 64,261 245,731 1,876,505 2018 3.00% 191,990 58,656 250,646 1,684,515 2019 3.10% 202,510 52,589 255,099 1,482,005 2020 3.15% 214,345 46,075 260,420 1,267,660 2021 2.00% 226,180 39,080 265,260 1,041,480 2022 3.30% 239,330 31,512 270,842 802,150 2023 3.35% 252,480 23,334 275,814 549,670 2024 3.45% 266,945 14,500 281,445 282,725 2025 3.50% 282,725 4,948 287,673 - $ 3,516,310 $ 1,224,226 $ 4,740,536 09A Municipal Development District (MDD) Revenue Projections 2005 -06 Sales Tax Revenue Bold italic figures are estimated. 2003 Actual 2004 Budget 2004 Actual 2005 Adopted 2005 Estimated 2006 Proposed October $ 202,298 $ 270,102 $ 208,600 $ 208,600 $ 224,560 $ 225,000 November 211,381 202,298 192,895 192,895 241,047 241,000 December 376,161 211,381 370,820 370,820 402,610 403,000 January 212,210 376,161 211,146 211,146 231,984 232,000 February 203,529 212,210 217,560 217,560 251,181 251,000 March 311,226 203,529 371,254 314,648 365,065 365,000 April 215,378 311,226 233,463 215,378 269,885 270,000 May 224,239 215,378 222,895 224,239 237,527 238,000 June 324,547 224,239 452,392 306,908 257,000 257,000 July 234,200 306,908 237,893 211,281 243,000 243,000 August 213,302 211,281 231,427 216,758 236,000 236,000 September 287,166 216,758 316,111 286,758 322,000 322,000 Total $ 3,015,636 S 2,961,471 $ 3,266,456 $ 2,977,000 $ 3,282,000 $ 3,283,000 Bold italic figures are estimated. RESOLUTION NO. 63 A RESOLUTION OF THE BOARD OF DIRECTORS OF THE BAYTOWN MUNICIPAL DEVELOPMENT DISTRICT ADOPTING A BUDGET FOR THE ENSUING FISCAL YEAR, BEGINNING OCTOBER 1, 2005, AND ENDING SEPTEMBER 30, 2006; AND PROVIDING FOR THE EFFECTIVE DATE THEREOF. BE IT RESOLVED BY THE BOARD OF DIRECTORS OF THE BAYTOWN MUNICIPAL DEVELOPMENT DISTRICT: Section 1: That the budget estimate of the revenues of the Baytown Municipal Development District and the expenses of conducting the affairs thereof for the ensuing fiscal year, beginning October 1, 2005, and ending September 30, 2006, as finally submitted to the Board of Directors by the General Manager of said District (a copy of which is on file in the Assistant Secretary's office) be, and the same is in all things, adopted and approved as the budget estimate of all the current expenses as well as the fixed charges against said District for the fiscal year beginning October 1, 2005, and ending September 30, 2006. Section 2: This resolution shall take effect immediately from and after its passage by the Board of Directors of the Baytown Municipal Development District. INTRODUCED, READ, and PASSED by the affirmative vote of the Board of Directors of the Baytown Municipal Development District this the 0 day of September, 2005. CALVIN MUNDINGER, Presi APPROVED AS TO FORM: cretary 4 j ACIO RAMIREZ, S General Counsel 334 COMPONENT UNITS TAX INCREMENT REINVESTMENT ZONE The Tax Increment Reinvestment Zone (TIRZ) is a financing tool created by the state legislature to promote, develop, encourage and maintain housing, educational facilities, employment, commerce and economic development in the City. BAWOWN 335 W W "Fo4ow- BAYTOWN REINVESTMENT ZONE NUMBER ONE BUDGET SUMMARY Fiscal Year 2005 -06 Baytown Reinvestment Zone Number One (Zone) was established by City Council in ordinance number 9197 on August 9, 2001. The Zone was enlarged by City Council in ordinance number 9271 on November 20, 2001. The Zone was enlarged by City Council in ordinance number 9968 on December 9, 2004 to facilitate the city's mobility plan and to provide for in -fill commercial development. Pursuant to Chapter 311 of the Texas Tax Code, the City of Baytown may designate a contiguous geographic area within the City as a reinvestment zone if the area satisfies the requirements of certain sections of Chapter 311 of the Texas Tax Code. The Zone financing plan outlines the proposed use of ad valorem taxes for improvements in the reinvestment zone. The proposed improvements in the Zone are expected to significantly enhance the value of all the taxable real property in the zone and will be of general benefit to the City. The Board of Directors for the Zone consists of nine members of whom the City appoints six, and three members include representatives from Harris County, Goose Creek Consolidated Independent School District and Lee College respectively. The expiration date of the Zone is December 31, 2030, or an earlier time designated by subsequent ordinance. Property taxes levied by taxing units participating in the Zone on captured appraised value above the base value are deposited into the tax increment fund. The base value is the value of all real property taxable by the taxing units participating in the Zone as of January 1, 2001. As a result of the latest Zone enlargement, 2004 was established as the base year for that area. 2006 Estimated Funding Sources and Uses — Based on the most recent tax roll received from the Hams County Appraisal District, $26,561,488 is the estimated amount of tax increment in the reinvestment zone for the 2005 tax year. The estimated 2005 value for the reinvestment zone totals $76,980,198. Based on this modest incremental growth, the City tax incremental contribution to the fund will be $195,766. While the Zone has been enlarged, we will not see increment revenue as a result of additional development until possibly the next budget year. Negotiations with Harris County will hopefully enable the County to contribute increment in this fiscal year. Harris County participation is restricted to 75% of their base tax rate and any resulting increment is restricted to funding for a County- approved project. Once the cost of this project is funded (reimbursed), County participation will end. Once an agreement has been approved by both jurisdictions, the County incremental contribution is estimated to be $101,978. This increment will be set -aside in a project - specific fund to retire the associated costs. In addition to the tax incremental revenues, it is anticipated that developer contributions will total $1,200,000 for investments associated with the residential developments. Estimated payments to the City of Baytown from the Zone will total $62,788, which includes a reimbursement of $9,788 that equals 5% of the increment revenues captured by the City for Zone administration and project management and a $53,000 reimbursement for costs associated with the provision of basic services in the residential area of the TIRZ. All past liabilities associated with operations, project management and legal services were paid in Fiscal Year 2004 -05. Following are the increment values by development project Project Base Value 2006 estimated value Increment Legna $ 1,667,180 $14,764,767 $13,097,587 Mall $37,242,580 $40,053,555 $ 2,810,975 Eastpoint $11,508,950 $22,161,876 $10,652,926 04 Annexed Area $ 7,710 $ 7,710 $ 0 TOTAL $50,426,420 $76,987,908 $26,561,488 337 Estimated Project Costs The estimated project costs for the Zone outlined in the Project and Reinvestment Zone Financing Plan total $42,090,000, contingent on the level of participation by the local taxing entities. It is expected that developers will advance funds for the public infrastructure improvements and will be reimbursed as provided in separate agreements and other documentation between the developer and the Zone. This year's developer contribution is estimated to be $1,200,000 for infrastructure associated with the residential development. 338 BAYTOWN REINVESTMENT ZONE #1 FUND 216 BUDGET SUMMARY BY FUND Actual Adopted Estimated Adopted 2003 -04 2004 -05 2004 -05 2005 -06 Sources of Funding Beginning Fund Balance $ $ - $ 63,205 $ 25,179 TIRZ Increment* 64,902 75,496 131,462 195,766 Developer contribution - 850,000 790,000 1,200,000 Total Sources $ 64,902 $ 925,496 $ 984,667 $ 1,395,766 Uses of Funding Appraisal Value Increment Zone Adm. & Project Mgmt. 2001 Base Year $ 50,418,710 $ - (past liabilities, paid in full) ** $ $ 24,175 $ 60,633 $ 52,388 Q Reimbursement of MDD $ (1,037,580) 2003 $ Advances from prior years 30,055 30,055 - 2004 Legal Services (past liabilities, 75,320,670 $ 14,443,460 $ 24,901,960 paid in full) 8,100 24,200 9,000 Q Capital Improvements 850,000 790,000 1,200,000 Q City Services 13,166 54,600 53,000 0 Total Uses $ $ 925,496 $ 959,488 $ 1,314,388 Excess (Deficit) Sources Over Uses $ 64,902 $ - $ 25,179 $ 81,378 * If the county chooses to participate, they would generate an additional $101,978 in TIRZ increment in FY 05 -06. ** Zone Administration and Project Management Costs would increase if other entities chose to participate. Historical Tax Increment Schedule 339 Appraisal Value Increment Increment 2001 Base Year $ 50,418,710 $ - $ - 2002 $ 49,381,130 $ (1,037,580) $ (1,037,580) 2003 $ 60,877,210 $ 11,496,080 $ 10,458,500 2004 $ 75,320,670 $ 14,443,460 $ 24,901,960 2005 $ 76,980,198 $ 1,659,528 $ 26,561,488 339 0 �M Bail CITY OF BAYTOWN CAPITAL IMPROVEMENT PROGRAM 2002 -2011 BUDGET OVERVIEW The adopted 2006 Bond Program project summary and attached project narratives are provided for your review. These projects are part of an overall comprehensive capital improvement project (CIP) program, which includes utility system projects and other general public improvements projects. The 2006 Bond projects in the General Fund will be funded by the issuance of General Obligation (G.O.) bonds whereas the 2006 projects in the Utility Fund will be funded through either Certificates of Obligation or a Texas Water Development Board loan. Projects funded either entirely or partially by the Municipal Development District (MDD) have been submitted to the MDD board for review and approval. General Capital Improvement Projects The fifth year of the bond program provides resources to continue the street improvement program ($4,000,000), drainage improvements ($400,000), replacement of the Baytown Fire Station Five (Bayway Drive) ($740,000), and issuance costs ($75,000). The estimated debt service for the 2006 General Obligation bonds is $239,021. Outstanding Bond Restructuring. The original bond program included financing for debt issued for these projects for up to a $0.025 cent increase on the ad valorem rate. Growth in the assessed valuation and a decrease in existing debt payments due to bond refunding completed in 2002 and the defeasance of bonds approved by City Council in 2005 negated the need for a property tax rate increase for General Obligation debt issued for the 2001 bond program. City Council authorized the defeasance of $4,240,000 in outstanding bonds for series 1993, 1994 and 1995 utilizing General Obligation Interest and Sinking Fund reserves restricted for the retirement of debt and Capital Improvement Program Funds designated for the bond program. This reduced the City's annual debt service payments thereby providing capacity to issue the last two years of bonds for completing the program without a tax increase. This assumes that final figures on the assessed valuation received from the Hams County Appraisal District (HCAD) increase at least one percent per year. A reduction in the final assessed valuation received from HCAD may impact the budget. Capital Improvement Program Fund. Pursuant to Council's authorization to defease a portion of the 1995 General Obligation bonds, funds were appropriated out of the CIPF balance in 2005 to reduce outstanding debt. Engineering design cost in 2005 -06 is to perform the engineering design for some projects "in- house." The projected cost of this program, $146,207, will be charged directly to the CIPF funds. It is estimated that the City will realize a cost savings for designing certain sewer rehabilitation projects in -house as compared to the past practice of outsourcing for these specific projects. Funds have also been appropriated in the CIPF to cover inflationary increase in projects that now have original estimates developed prior to 2001 and are almost five years old. A five -year CIPF budget is included in the Miscellaneous Funds section of the budget. 341 Utility Bond Program Expansion Backeround The City of Baytown is the sole supplier of water and wastewater services in the City limits of the City of Baytown. The City accounts for all revenues and expenses of water and wastewater operations through a Utility Enterprise Fund. This is classified as a proprietary fund, similar to the operation of a business. Revenues in the fund are generated by "user rates," not property or sales taxes. This is separate and distinct from the General Fund of the City. The City also provides water and wastewater services in some areas of the ETJ of the City. Typically, but not exclusively, provision of utility services outside the city is pursuant to a contract with a MUD. In 2003, the City Council adopted a policy defining its role in providing utility services outside the city limits. Due primarily to wastewater capacity concerns, this policy significantly limits any provision of utility services outside the City. Current 5 -Year Utility Bond Program The current 5 -year Utility Bond program was developed in 2001 and will run through 2006. The upcoming budget year (FY 06) will be the last year of the current Utility Bond Program. Since development of the current Utility Bond program, it was recognized that efforts toward improvements in the wastewater system had to be accelerated due to: • customer service • regulatory compliance • need for additional capacity for growth and development The Collection System consists of approximately 400 miles of sewer mains; approximately 50% are constructed of concrete or clay and in various states of deterioration. Inflow and infiltration (I &I) occurs when groundwater penetrates into the wastewater collection system, causing all three of the problems stated above. Two (East District and Central District) of the three existing treatment plants are land- locked and cannot be expanded. The plants are also reaching design capacities. Only the West District Plant has sufficient capacity and can be expanded. The current Utility Bond Program been expanded from the original $29 million to $47 million in 2003 and $67 million in 2004 -05 (including MDD funds). The vast majority of the $67 million is dedicated to wastewater projects. As an Enterprise Fund that operates on user rates, water and sewer rates are the source for funding these capital improvements. Significant progress and improvements have been made in addressing the wastewater issues in Baytown. We are addressing the rehabilitation a total of 66.1 miles of wastewater lines in the first five years. Attached is a chart of the completed and in- progress of the 2001 Utility CIP. Expansion of the Utility Bond Program Although many significant strides have been made in the current 5 -year Program, it is imperative that our efforts continue. City Council on June 9, 2005 approved expanding the current 5 year program to include an additional 5 years (2007- 2011). Again, as an Enterprise Fund which operates on rates and fees charged to customers, water and sewer rates will have to be increased to fund these much needed capital improvements. • Valve Maintenance Program $35,000 • Concrete breaker for John Deere Skid Steer $8,000 342 • Increased funding for additional televising sewer lines $5,000 • Leak Detection Program Equipment(capital lease of $52,250) $17,941 • Large meter testing and repair program $38,500 • Expansion of the Utility Billing office $20,000 A previous rate analysis made projections of future rate increases (see 2003 MAXIMUS, Inc. rate study). These projections (in 2003) used the best information available at the time and based future rate estimates on certain assumptions such as: operating costs (personnel related wages, benefits, electricity; fuel; and chemicals); capital costs; and growth (population/connections). The expanded Utility Bond program will includes improvements in both the water system and wastewater system again with emphasis on the wastewater system; also, the wastewater collection system will emphasize major trunk mains as opposed to mains within subdivisions in the current program. The Utility Capital Improvement program will increase from a total of $67,003,000 to $130,453,000 due to the addition of the following projects: Miscellaneous Rehabilitation and Emergencies: additional funding for unanticipated emergency projects. $5,000,000 Pruett Addition Sewer: additional funding due to higher estimated costs for construction as a result of increased costs of materials. $500,000 West Baytown Sewer: funding for Phase 2 ($1,300,000) and Phase 3 ($1,000,000) of the West Baytown Sewer project. $2,300,000 Lift station rehabilitation: 111 111 Craigmont Lift Station: project will include the design of all required structural, mechanical, and electrical systems for the Craigmont Lift Station Rehabilitation Project. This project is currently under final design. Country Club View Lift Station: project will include the design of all required structural, mechanical, and electrical systems for the Country Club View Lift Station Rehabilitation Project. This project is currently under final design. Woodlawn/Raccoon Lift Station: project includes replacing existing pumps, piping and electrical controls for a lift station that is more than 30 years old. This project is under investigative study. Gulf Coast Lift Station: project is to construct a new lift station adjacent to the existing site. A consultant has been selected for the project and will start design as funding becomes available. Goose Creek Trunk Line: project will replace about 18,300 linear feet of 18 ", 21 ", 24" 27 ", 30" and 36" of severely deteriorated concrete pipe through the pipe bursting method to reduce inflow and infiltration. $4,000,000 West District Wastewater Treatment Plant: the construction of the West District Wastewater Treatment Plant is expected to occur in fiscal year 2007 -08 at an estimated construction cost of $16,000,000 and $1,000,000 in additional engineering costs. This project will provide additional sewer treatment capacity. 111 111 343 Collection System Rehabilitation: funding provided for continued repairs to the sewer collection system. $25,200,000 Northeast Wastewater Treatment Plant: additional funding for increased construction expenses due to escalating construction costs. $5,500,000 Tri -City Beach Road Water Line Extension: extend 12" water line from the first entrance of Bay Oaks Harbor to the second entrance of Bay Oaks Harbor to facilitate looping the water lines in the subdivision. $150,000 Water Tower North of 1 -10: project to supply adequate capacity and meet TCEQ regulations based on increased growth and supply emergency water for fire protection and supply water at a constant pressure on the north side of town. $1,800,000 The Utility Capital Improvement Program provides for the issuance of debt ($87,430,000), either TWDB loans or Certificates of Obligation, in the following years and amounts: 2005-06 fiscal year $ 31,930,000 2006 -07 fiscal year $ 8,500,000 2007 -08 fiscal year $ 17,000,000 2008 -09 fiscal year $ 10,000,000 2009 -10 fiscal year $ 10,000,000 2010 -11 fiscal year $ 10,000,000 The water and sewer rate increases adopted for fiscal year 2005 -06 are as follows: The rate structure includes the first 2,000 gallons in the "readiness to serve" charge for both water and sewer, with a 12,000 - gallon cap on residential sewer. Using 8,000 gallons as an average residential consumption, the monthly water and sewer charge would increase by $4.26 or 7.5% per month. A rate 344 2006 Adopted Current Increase Adopted Percent Services Rates Amount Rates Increase Inside City Water Base Rate (incl. 2,000 gallons) $ 8.83 $0.66 $ 9.49 7.50% Water consumption rate/ 1,000 gallons $ 3.35 $0.25 $ 3.60 7.50% ewer Base Rate (incl. 2,000 gallons) $ 8.83 $0.66 $ 9.49 7.50% Sewer consumption rate/ 1,000 gallons $ 3.18 $0.24 $ 3.42 7.50% Outside City Water Base Rate (incl. 2,000 gallons) $17.66 $1.32 $18.98 7.50% Water consumption rate/ 1,000 gallons $ 5.03 $0.38 $ 5.41 7.50% Sewer Base Rate (incl. 2,000 gallons) $17.66 $1.32 $18.98 7.50% Sewer consumption rate/1,000 gallons $ 4.77 $0.36 $ 5.13 7.50% Volume User Water consumption rate/ 1,000 gallons $ 2.19 $0.18 $ 2.37 7.50% The rate structure includes the first 2,000 gallons in the "readiness to serve" charge for both water and sewer, with a 12,000 - gallon cap on residential sewer. Using 8,000 gallons as an average residential consumption, the monthly water and sewer charge would increase by $4.26 or 7.5% per month. A rate 344 increase of 8% was projected for 2006 in the rate study completed and reviewed with Council in 2003; however, after the revenues and expenditures were calculated, a 7.5% rate increase was required. The amount of the rate increases for future years was contingent on the following key planning assumptions: • Growth in the water and wastewater customer accounts of 1.25% per year. • Inflation factors as follows: o 15% Health & Insurance 0 1% Salary savings o 10% Electric Service o 5% Machinery, Equipment and Motor Vehicles o 3.5% Salaries o 3.5% Other operations o 1.5% Transfers • New and/or expanded programs. • Water supply costs. The BAWA rate per thousand of $1.26 was projected to increase in Fiscal Year 2006 -07. The City of Houston increased BAWA's raw water rates by 3.5% in June of 2004 and 3.5% again in 2005. The rate increased from $0.385 to $0.398. Another 3.5°% increase is anticipated to become effective on April 1, 2006. • Planned Debt Issues. Any changes to the Utility Capital Improvement program will impact future rates projected. The CIP budget is adopted annually. Future years are shown for information only. Project budgets continue from year to year until the project is either completed or cancelled. Projects funded by sources other than G.O. or C.O. debt appear in other sections of the budget. Adopted 2005 -06 and Ftiture Projected Water and Sewer Rate Increases 8.00% 7.00% 7.00% 6.25% 6.00'; 6.00% 6.00% 5.00% 1 4.00% 3.00% 2.00% 1.00% 0.00% 2005 -06 2006 -07 2007 -08 2008 -09 2009 -10 2010 -11 Adopted 345 Private Lines The City is experiencing inflow and infiltration (I &I) into its wastewater collection system from groundwater which causes the collection system and ultimately treatment facilities to exceed the capacity designed specifically for conveyance and treatment of wastewater. TCEQ has issued Notices of Violation for unauthorized discharges from the sanitary sewer collection system as a result of I &I into the system and mandated corrections to the problem. Inflow and infiltration problems result from defects in both public and private systems. The City has expanded the current five -year plan and is proposing adding an additional five years to the multi - million dollar plan including wastewater system improvements through 2011. The adopted expanded ten -year utility CIP program now totals $130,453,000. The vast majority of this amount relates to wastewater improvements. The City's Capital Improvements Program identifies needed public system improvements but does not address private service lines. Homeowners are contributing significantly to I &I problems by not replacing broken or defective private sewer laterals between their homes and the City's system, uncapped clean outs, or cross connections. Current ordinances require a property owner to repair defective sewer services lines within 180 days after notification by the City. The City Council has expressed a desire to address I &I problems in the wastewater system through the repair of private service lines located between the public lines and the home. No funding is currently included in the Utility Capital Improvements Program for this program; however limited funds have been identified as available for a "pilot program" to address private sewer lines. Although the adopted water and sewer budget does not include funding for private sewer line repairs, staff has developed alternative funding levels and implementation schedules with the resulting rate impacts for each. There are significant legal, financial and practical considerations to the City's participation in the funding/repair of private sewer lines. 346 CITY OF BAYTOWN FY 2002 -2011 CAPITAL IMPROVEMENT PROGRAM (CIP) BUDGET The Capital Improvement Program (CIP) Budget is the City's ten -year plan for the acquisition and construction of municipal public improvements. Projects included in the CIP program are usually expensive, non - recurring projects, which have a useful life spanning more than one year. Project schedules and information presented in the City's annual budget represent the CIP projects approved for current year funding. Capital Planning The Capital Planning process is an ongoing assessment of the needs of the community. The City has developed a comprehensive plan that provides the roadmap for new development and expansion. The departments submit capital project proposals that include both the cost of construction and recurring operational impact of the project to the operating budget. The projects are prioritized and ranked according to established criteria weighting such factors as public safety and welfare, regulatory compliance and community needs and support. The CIP program is designed to maintain the City's infrastructure in accordance with the Texas Commission on Environmental Quality (TCEQ) guidelines and the City's objective to maintain infrastructure to a high standard. The public improvement projects will normally have a construction cycle or period from twelve to thirty -six months. Therefore, any impact to the operating budgets may not occur until the period(s) following the period in which construction was started. Capital Funding Funding for the current CIP program is provided primarily from three sources: 1) issuance of General Obligations (GO) bonds, supported or repaid by ad valorem property taxes, 2) issuance of Revenue or Certificates of Obligation (CO) bonds by the Utility System Fund, supported or repaid by water and wastewater utility revenue, and 3) sales tax revenue from the Municipal Development District (MDD). Secondarily, projects may be funded from other funds, intergovernmental revenues, developer contributions, interest income, and other bond issues. CIP Program Impact to Current Rates Financing for debt issued for the General Obligation bond program was for up to a $0.025 cent increase on the ad valorem rate. Debt restructuring and defeasance reduced the City's annual debt service payments thereby providing capacity to issue the last two years of bonds for completing the program without a tax increase assuming that figures for assessed valuation received from the Hams County Appraisal District (HCAD) increase at least one percent per year. A reduction in the final assessed valuation received from HCAD may impact the budget. The budget includes a rate increase of $0.25 for water and $0.24 for sewer and $0.66 increase in the base rate for customers inside the city, which primarily covers the debt service for the issuance of certificates of obligation for utility system improvements. An 8% rate increase was projected in the 2003 rate study to pay for bonds issued for the Utility Capital Improvement Program. Due to higher than expected revenues in 2004 -05, this increase in rates is limited to 7.5%. FY 2005 -06 Capital Improvement Program (CIP) Budget by Project Type General Capital - Voter approval in the May 2001 general election authorized the issuance of $29,490,000 in General Obligation bonds to be used for general capital improvements. The bonds will be issued annually over a five -year period to fund each current years approved projects. The fifth year beginning October 1, 2005 of approved projects total $5,215,000. The improvements in the five -year CIP program include streets and drainage projects as well as public safety. Utility Capital - Utility capital improvements totaling $130,453,000 are planned over the ten years beginning with fiscal year 2002 with $31,930,000 adopted for fiscal year 2006. The water and sewer fund will issue Certificates of Obligation and Texas Water Development Board (TWDB) bonds to fund various construction and repair /rehabilitation projects to the water storage and distribution system and the wastewater collection and treatment system. MDD Capital - In May 2001 the voters also approved the adoption of an additional one -half (1/2) cent sales tax and the creation of a Municipal Development District (MDD) to administer the public improvement projects funded by the sales tax revenue. Sales tax revenue is projected to fund approximately $2.9 million in capital projects each year over the five years beginning in fiscal year 2002. Projects include economic development initiatives, streets, sidewalks and drainage projects, thoroughfare acquisition and improvements, traffic signal synchronization, utility system improvements and park improvement projects. 347 FY 2005 -06 Capital Improvement Projects Summary General Sheets & Drainage Improvements Public Safety Improvements Information Systems Improvements Public Buildings and Facilities Improvements Park and Recreation Improvements Subtotal: Bond Issuance Costs General Capital Improvement Totals: Sununi 11- $ 4,400,000 $ 23,250,000 740,000 2,175,000 - 2,090,000 - 1,250,000 - 350,000 $ 5,140,000 $ 29,115,000 75,000 300,000 $ 5,215,000 $ 29,415,000 Streets & Drainage Projects: The projects listed are part of the Citys ongoing annual street program. Periodically, the stuff surveys the street's condition, makes recommendations for sheet rehab projects and prioritizes a list for Council approval. The annual operating budge is affected minimally by the street projects. Funds are included; however, for an on-go' g sheet overlay and maintenance budget. Project Description FY 2005 -06 Budget Operating Impact Municipal Street Rehabilitation Program The continuation of our annual sheet rehabilitation program A physical condition survey of all City shuts has been conducted. The survey determined the sheets with No impact, improve the worst physical condition. The survey will assist in determining the next shuts to be $ 4,000,000 maintenance on existing rehabilitated shuts. Upgrade of Existing Storm Drainage System The existing storm drainage system in various locations needs to be upsized in hodx No impact to annual open and piped ditch areas. $ 400,000 operating budget. Struts & Drainage Projects Total: $ 4,400 000 Public Safety Facilities Project: Replacement of Fin Station #5. This building was built in the 1960's to serve the Wooster volunteers. It has been modified several times in attempts to meet the needs of the caner fire service and associated equipment of a diverse response agency. Project Description FY 2005 -06 Budget O eretin I act Replacement of Firestation #5 ( Bayway) Fuestation #5 is too small (2,730 -sq. R vs. 6,500 -sq. ft of new Massey Tompkins station), does not meet National Codes and Standards for Fire and EMS responders, does not provide a diverse work force (sleeping and bath facilities) and it is very difficult for the apparatus to enter and leave Bayway Drive due to station layout Housing of needed equipment at the station is limited due to height restrictions and No impact to annual storage space limitations. To provide ease of access and more efficient response, the $ 740,000 operating budget. station should be relocated on West Baker adjacent to the entrance to Air Products. Exxon/Mobil Chemical is receptive to a long term, low cost lease of adequate property in their greenbelt for the station. Public Safety Facilities Project Total: $ 740,000 FY 2005 -06 General Capital Improvement Totals: $ 5,140 000 348 IProiert necrrintion I FY 2005 -06 Budeet I FY 2002 -11 Plan I Rehabilitation Improvement Projects Utility System Improvement Projects New Developmentlolher Projects Subtotal: Bond Issuance Costs Utility Capital Improvement Totals: S 7,415.300 S 85,467,000 1,330,000 8,661 A00 22,535,000 28,650,000 $ 31,280,300 $ 122,778,000 649,700 1,247,000 $ 31,930,000 $ 124,025,000 Rehabilitation Projects: This capital improvement program is designed to provide adequate funds to allow stall to respmd to emergency situations in the water and wastewater infrastructure on an on -going annual basis. It also provides funding for significant repair and rehab projects and new utility CEP projects necessary due to growth and development in the community. Project Description FY 2005 -06 Budget Operating Impact Miscellaneous Rehab & Emergency Projects Mratinact Provides funding for one million dollars per year for five years for rehabilitation and Improved service, no emergency repairs throughout the city. $ 1,000,000 impact to operating budget. Lakewood Sewer $ 1,330,000 Removal of existing 6, 8 & 10 -inch concrete clay sewer and sliplined pipe. Replace Improved service, no with larger diameter pipe. $ 500,300 impact to operating budget. Pruett Addition Sewer Removal of existing 6, 8 & 10 -inch concrete clay sewer and sliplined pipe. Replace Improved service, no with larger diameter pipe. $ 500,000 impact to operating budget.. West Baytown Sewer Replace 8,500 -feet of 6, 8 & 10 -inch concrete and 5 -inch liner. Have had numerous Improved service, no point repairs and interrupted service. $ 3,040,000 impact to operating budget. Chaparral Subdivision Removal of existing 6, 8 & 10 -inch concrete clay sewer and sliplined pipe. Replace Improved service, no with larger diameter pipe. $ 600,000 impact to operating budget. West District Headworks Replace 6 pumps that are in constant faihue and refill mission concrete in wet well and Improved service, coat with a protective finer to prevent future erosion. $ 775 000 impact to operating budget due to operational costs. West District Plant Expansion Build a new 4.0 N%on Gallon per day (MGD) treatment plant. This would expand the Improved service, facility to 8 MGD capacity. $ 1,000,000 impact to operating budget due to opertaimalcosts. Rehabilitation Projects Total: $ 7,415,300 Project Description PY 2005 -06 Budget Utili S stem In rovements Projects: Elevated Storage Tanks (1MG) Mratinact Design service for a new IMG elevated storage tank. Construction scheduled for 2006. $ 1,330,000 Utility System Improvement Projects Total: $ 1,330,000 349 New Development/Other Projects: Projects planned to address growth and development in various of the city and the overall operations of the water and sewer facilities. Tri-City Beach Road Water Line Extension Extend 12" water line from Ore first entrance of Bay Oaks Harbor to One second Improved service, no entrance of Bay Oaks Harbor to facilitate looping the waterlines in One subdivision. $ 150,000 impact to operating budget. Northeast Wastewater Treatment Plant (40% Water & Sewer & 60% MDD) The confirmed growth and development within the City is necessitating One need for design and construction of the Northeast Wastewater Treatment facility. The project is estimated at $28,500,000 with 60% of the funding from MDD. $ 22,985,000 Added operating costs. Subtotal New Develo rnent/Other Projects $ 22 35,000 ITotal Utility rovements 1 $ 31 280 300 350 District CIP Economic Development Projects Streets. Drainage. Sidewalks & Signalization Projects Utility Projects Parks Projects Subtotal: Project Administration & Overhead Contingency MDD Capital Improvement Project Totals: S 300,000 $ 3,000.000 587,478 5,099,824 1,349,892 10,614,559 585,000 11,367,000 $ 2,822,370 $ 30,081,383 150,000 1,487,500 150,000 1.197,704 $ 3,122,370 $ 32,766,587 Economic Development Projects: Economic development projects are necessary to promote grow 0i of current industry and business as well as attract new business and industry to Baytown. Efforts in this area will also result in further diversification of Baytown's economic foundation. Project Description FY 2005.06 Budget Operating act Econorrde Expansion and Promotion Projects Funding for projects to develop new and expand existing businesses for the creation and retention of primaryjobs along with support for the Baytown — West Chambers No impact to annual County Economic Development Foundation. $ 300,000 operating budget Economic Development Projects Total: $ 300,000 Streets, Drainage, Sidewalks & Signalization Projects: Projects designed to provide unproved traffic mobility and flow, easing of congestion, construction of pedestrian sidewalks and access. Pands are also available to acquire new thoroughfare right -of- -way for future development and construction. Project Description FY 2005-06 Budget Operating Impact Land Acquisition for new Thoroughfares Ponds to purchase right -of -way (ROW) for roadway development in expansion. No impact to annual furore water and sewer needs for undeveloped areas serviced by the same lines. $ 200,000 operating budget. Texas Avenue Restriping operating budget Design services for traffic patterns that would change with the zestriping. The traffic engineer will develop the layout, turning movements, and ensure ADA Compliance. $ 10,000 No unpin[ to annual sewer service along North Main south of Baker Road to just north of Hartman Drive. $ 18,333 operating budget. State Infrastructure Bank Loan Repayment - Decker Drive Funds to match local, county, state and federal funds for the Decker Drive project were Improved service, identified. A ban from the Texas State Infrastructure Bank in the amount of $ 600,000 impact to operating $2.500,000 was received in 2002 for the completion of the Decker Drive thoroughfare $ 377 ' 478 State Hwy., no impact improvements. The loan is for an eight -year period for $377,478 each year. The to City budget. fourth payment will be due in 2006. Streets, Drains q Sidewalks & Signal Project Totals: $ 587,478 Utility Projects: Utility projects are necessary to allow the City to provide adequate infrastructure, provide utility resources to current citizens, provide for orderly and controlled development of business and industry and residential development in new geographic sections of the City and ETI. Project Description FY 2005 -06 Budget Operating act Economic Development - Developer cost Share The city will have the ability to upsize lures installed by developers to meet additional furore water and sewer needs for undeveloped areas serviced by the same lines. $ 200,000 No impact to annual operating budget Baker Road Sanitary Sewer Debt service for installation of 2,700 feet of 15" sewer main and a lift station to provide sewer service along North Main south of Baker Road to just north of Hartman Drive. $ 18,333 Added operatin a costs. West District Plant Expansion - 60% Build a new 4.0 Million Gallon per day (MGD) treatment plant This would expand the Improved service, facility to 8 MGD capacity. MDD will reimburse the City for its 60% share of the $ 600,000 impact to operating design war. budget due to 0Fe1R11On4Wsts . Northeast Wastewater Treatment Plant and improvement in Ba wn's quality of life. Project Description The confirmed growth and development within the City is necessitating the need to Operating act Nature Center Entryway and Miscellaneous Improvements begin design and construction for the Northeast Wastewater Treatment facility. The Phase I of the road improvement project will provide for an asphah overlay and needed project is estimated at $28,500,000 with 40% of the funding from water and sewer base repairs from the new entry mad to the Y at Bayshore Drive. The last overlay o debt This project will be funded by issuance of bonds by the water & sewer fund. $ 531,559 Added operating costs. MDD will reimburse the City for its 60% share of the annual debt payments, estimated part of Bayshore Drive. to be $531,559 in 2006. Roseland & Central Little League Parking Lot Construction Utility Projects Totals: $ 1,349 892 The 2005 -06 budget includes funding to construct a 10 -space parking lot at Roseland Parks Projects: New park development and quality maintenance of the City's park system is vital to the continued growth, developmen and improvement in Ba wn's quality of life. Project Description FY 2005 -06 Budget Operating act Nature Center Entryway and Miscellaneous Improvements Phase I of the road improvement project will provide for an asphah overlay and needed base repairs from the new entry mad to the Y at Bayshore Drive. The last overlay o this mad occurred in the early 1970s. Future phases will include the peninsula road and $ 188,000 part of Bayshore Drive. Roseland & Central Little League Parking Lot Construction The 2005 -06 budget includes funding to construct a 10 -space parking lot at Roseland Park and at Central Little League Park. Each lot is estimated to cost $41,000. $ 82,000 Wetlands Center Improvements Install air conditioning in the warehouse/exhibits area. The Bob Craig Exhibit Hall will be air conditioned making the area more useful during summer months and will protec $ 105,000 Added operating costs. the exhibits from heat and humidity. Baytown Little League Improvements Install new lighting at the North Little league Park. This project will replace the aging lighting system including poles on the three lighted fields. The new lighting will bring the fields in compliance with current Little League standard of 50 candle power infield $ 210,000 Added operating costs. and 30 candle power outfield. Park Projects Totals: $ 585 000 MDD Capital Improvement Project Totals: § 2,822,370 352 CITY OF BAYTOWN FY 2002.11 CAPITAL IMPROVEMENTS PROGRAM (CIP) BUDGET PROJECTS SUMMARY Yt 3 Year4 I Years Year 9 General Q24al lmprovements Protects Pmjeu Totals Issuance Coats General Capital Improvement Project Totals: S $ 7,080,000 7 S $ 7.280.000 75,000 7,355AN $ S 4,630.000 75,000 4,705 S f 4,985.000 75,000 S $ $ 5.140,000 75000 512MI1011 $ S - S - $ E f S $ _ S $ 29.115.000 300'000 29 15 Utd4y RrW&arion and Imym,crnems Prowls Project Totals Issuance Costs UOBIy Rehabi0tation and Improvements Projects Totals: S $ 5,310,000 105,000 S 415.00 S S 5.753.000 77,000 5430,000 S $ 11,905.000 75,000 11980 S S 19.457,70D 340,300 19 S 31,280.300 649,700 $ 31 S S 8.500.000 - 8,WAAW S $ 17.000.001) - 17 000 $ S 10,000.000 - 10 000 $ $ 10.000.000 IO S $ 10,000,000 10 S $ 129,206,000 1 247,000 $ 37,145 000 S 8.5ftM $ 17 000 S 10,000,000 $ 10 000 $ 10 $ 159 868 000 2001 Bond Program Improvement Project Totals: S 12,495,000 $ 13,185,000 S 16,695,OW S 24458,000 Murticlval DevelopmeN District (MDD) Praienr Project Totals Admaisaauon & Overhead Cmtingeocy Municipal Development District Project Totals: S $ 2,975,000 137,500 17.500 130 S $ 2,122,478 150.000 5.204 S $ 2,307.478 150,000 20,000 8 $ S 2.322.478 150,000 255,000 727 S S 2.822,370 150.000 300,000 S S 3.297,026 150,000 150000 26 $ $ 2.941,413 151,000 150,000 1413 S $ 3,314,458 150,000 150.001) 1 S $ 3,297,9" 150,000 I5OADD 97 S S 5.336.035 150,000 S 50.000 1 S S 30,736,594 1,487.511( 1.347.701 791 2001 Bond Program Improvements and MDD Projects Totals: $ 15 S 13 682 $ 191 78 $ 27 711 $ 40A17.370 i $ 1 $ m 13 S 13.614.458 $ 13,597AU $ IS 035 S 19 9781 Ji CITY OF BAYTOWN FY 2002 -11 CAPITAL IMPROVEMENTS PROGRAM (CIP) BUDGET GENERAL CAPITAL IMPROVEMENT PROJECTS SUMMARY 2002 2003 2004 2U05 =ar ;� Project Description Year I Year 2 Year 3 Year 4 Year 5 Total Street Improvements I Municipal Sheet Rehabilitation Program 2 Hardin Road Street Renovation Subtotal: Drainaee Improvements 1 Land Acquisition for Regional Detention Plan 2 Upgrade of Existing Storm Drainage System 3 Hardin Road Drainage 4 YMCA Drive Drainage 5 Park Street Drainage 6 Pinehurst 1 Drainage 7 Bayou Vista/Pinehuru Drainage 8 Bowie Street Drainage 9 Cedar Bayou Drainage 10 Ginger Creeek Drainage Subtotal: Fire Firhrine Facilities & Equipment Improvements 1 Fire Apparatus Replacements (2 Pumpers) 2 Fire Apparatus Replacements (Quint) 3 Replacement of Fire Station #5 (Bayway) Subtotal: Information Technolon and Equipment Improvements I Wireless Network Backbone 2 Geographical Information System (GIS) - Phase 1 3 UHF Radio Equipment Replacement Subtotal: Community Center Improvements I Community Center Building InVrovements (Roof & HVAC) Park Improvements 1 Playground Renovations 2 School Park Sites Improvements (Carver & Travis ® $50,000) Subtotal: Annual program totals Issuance Costs Total General Capital Improvements and Band Issuance $ 3,284,203 $ 4,756,022 $ 3,200,000 $ 4,000,000 1 S 4,000,000 I $ 19,240,225 250,000 500.000 - 500.000 - 1,250X0 - 3,456 400,000 400,000 400,000 1,203,456 210,000 115,024 - - - 325,024 45,000 - - 45,000 130,000 - - - - 130,000 15,000 - - - - 15,000 - 135,420 - - 135,420 - 78,300 - - - 78,300 - 51,800 - - 51,800 16,000 _ _ 16,000 650,000 900,000 400,000 900,000 4-001-00-0 3,250 000 350,000 400,000 - - 750.000 - 600,000 - - - 600.000 85,000 740,000 825,000 350,000 11000,000 85,000 740,000 2,175000 530,000 155,000 350.000 - - 1,035,000 200,000 150,000 150,000 - - 500• 150,000 405,000 - 555,000 730,000 455,0N "5,000 2,090,000 1550.000 - 1,250,000 125,000 125,000 250,000 7,080,000 7,280,000 4,630,000 4,985,0001 5,140,0001 29,115,000 CITY OF BAYTOWN FY 2002-11 CAPITAL IMPROVEMENT PROGRAM (CIP) BUDGET UPB.rrY CAPITAL IMPROVEMENT PROJECTS SUMMARY 2002 2003 2004 o__._... n.....r..x.... Year 1 Year 2 Year J Year 4 Ynr 5 Year 6 Yev 7 Ynr 0 Year 9 Year 10 TaW u milli ka Proie ' Miscellaneous Rehab & Fanergennes 2 luewend Sewer (53,865,000 funded by TWDR) 3 Pruen Addition Sewer 4 West Main & lames Elevated Storage Tank 5 Park Street Elevated Storage Tank 6 Crugmemat Subdivision (Phase 1 & 2) 7 West Baytown Sewer (55,070,000 furled by TWDB) 8 Pimhurst 1 Sewer 9 Graywood Subdivision 10 Fm( District W/W Flant 11 Central District W/W Plant ($670,000 funded by TWDB) 12 Texas Avenue Lift Scum 13 Big Missaui Lift Sadao & Face Main 14 Central Heights/Goose, Creek Sewer Crossing 15 Chaparral Subdivision 16 School Cava Sewer 17 Eva Maude Sewer 18 Kingsbend Sewer 19 Roseland Sewer 20 Woodlawn Sewer 27 Steimruo Sewer 22 West District Plant Expansion (Cat Estimate - $120MA00) 23 Goose Creek Lift Station 24 West District Headworks (Coat Estlmete - $1,459,500) 25 Gram Parkway (SH99) Utility Relocation 26 Cmlgrmat Lift Stabon 27 Country Club Lift Station 28 WouNaw,Muccoon lift Station 29 lift Stations 30 Goose Creek Trunk Line 31 Collection System Rehabilitation 32 Funds Not Appropriated Subtotal: UtL.y System Improvement Proiecrs 1 Needlepoint Elevated Storage Tale - One ® 1 MG 2 Loop Water Lines 3 Remote Meter Reading System 4 1 -10 Naha W ater Tower Subtotal: New Development ProieculOrhar 1 Tri-City Beach Road W ater lice Extension 2 NE W astewater Tmauuem Plant ($22.6M funded by TWDB) 3 wExtemiom to New SAW A Waterline, V' Subtotal: A®a1 Program trials Issue CASs ($915,000 funded by TWDB) Total Utility Rebabi0taum and Improverrcms Liss: Extemiom to New BAWA Waterline Conhrrnce Center Bond Funds Other Bonds Funding Band Issuance f 1,000,000 f 1,000,000 f 1,000.000 f 1.000,000 f 1.000,000 f 1,000,000 f 1.000.000 f 1,000.000 S 1,000.000 f 1.000.000 f - 10,000.000 3.865,000 _ _ - 3.364,700 - 500.300 1.800.000 - _ 1.000.000 - - 500.000 500.000 537,500 - 537.500 - - _ - - 28.500.000 - 500.000 - 1,000,0001 - - 500.000 _ _ 965.271 367.774 - 597.497 - - - - _ 7.370.000 - 25).000 - 3.280.000 3.040.000 1.000.000 - _ 447.254 447.254 - - - 600.000 . _ 600.000 _ _ - _ _ 1,924.083 1.900,000 - 74.083 - •_ _ 1.000.000 - - 330.000 670.000 _ - - 1,128,915 136,415 2,51 490 5W.000_ - 1.550.144 645,4% 639,884 264.764 800,000 800.000 - -_ 1.800.000 123.838 453,078 295,084 328,000 600.000 _ - _ - 195.979 - 195.979 - 588.477 - 588.477 - _ _ - 746.595 - 746,595 - - - - 700000 - - 700,000 - _ _ 1,169,000 - 1.169.000 1,625.000 - 225.000 1.400.000 - - _ 18,000.000 1.000,000 1,000.000 16,000.000 - - 648.888 201.634 325.062 122,192 - - - - - 1,462,308 59,500 - 627,808 775.000 - - - - - 170.113 170,113 - - - - 123.537 13,537 - 110.000 - - - 133,500 133.500 - 31.000 - 31.000 - - 2,000.000 2,000.000 - - - 4.000.000 - - _ 4.000.000 _ _ - - 7.210.000 91000.000 9.000.000 25.000,000 5,310.000 5,753.000 11.905.000 19.457,700 1 31 280.300 1 8,500.000 17.000,000 10.000,000 10.000,000 10.000.000 129.206.000 1 ')dl " (1.000.000) (5,000,000) 1,430.000 _ - 100,000 1.330,000 - - 331.000 - 78.000 253.000 - - - - - 5.100.000 _ _ 5.100.000 _ - - - 1.800.000 1.800.000 _ 79PO 5,AS3,M 100,000 4330 ,1)00 1 150.000 150.000 400.000 - - 5,115.000 22.385.000 - _ - - 28.500.000 - - 1.000 000 - 1,000,0001 - 5,310.000 5,753.000 11.905.000 19.457,700 1 31 280.300 1 8,500.000 17.000,000 10.000,000 10.000,000 10.000.000 129.206.000 1 ')dl " (1.000.000) (5,000,000) MUNICIPAL DEVELOPMENT DISTRICT FY 2002-11 CAPITAL IMPROVEMENTS PROGRAM (CIP) BUDGET MUNICIPAL DEVELOPMENT DISTRICT PROJECTS SUMMARY I Developmem of New and Expansion of Em nog Business and Industry 1 Street Signalnation Synchromiration North Mun/Alexanda Signaliration 3 Garth Road Signalnation SyMaromteton 4 land Acquisition for New Thoroughfares 5 Sidewalk Projects (incl. Rollingbrook and other areas of need) 6 State Infrestrucnrre loan Repayment - Decker Drivc 7 Baker Road Extension 8 Texas Avenue Restripmg Subtotal Win Proiemr 1 Economic Dev. Cost Share with Developen to Upsize New Utilities 2 North Mew Water and Sewer Extension 3 N.,d t Wamewatar Treaonem Plant (6096 MDD, 40S W&S) 4 West District Plant Expansion Design - (60%) 5 Baku Road Sanitary Sewer Study & Construction -Eta. Debt Service Subtotal Party Proied 1 Goose Creek Stream, Phase IV (8096 Match CMAQ $1,089,535) 2 Gay Center Renovation: Girls and Adult Softball Complex 3 Roseland Park Bulkhead Renovations and Tred Construction 4 Nature Center Entryway and Misc. Imprmemenu 5 East little League lead Acquisition 6 Fast Harris Canty Soccer Spats Complex Water 7 Roseland Park Spaygrmund 0 Wetlands Cane Improver ems (add AC/Heating) 9 Baytown little League Impmvemenu 10 Decker Dr. leodscapiag Plan 11 Roseland Pavilion Air Conditioning 12 Goose Crack Stream Phase III 13 Westaide Spreygmend 14 Sports Complex Family Swim Center Renovation 15 Goose Creek West Mwv/Ma ket St. Project 16 Norsh Maw Property (FootbaWSara Fields) 17 land Acquisition - Future Parks fact specific) 18 Baytown Harue Center - Salt Water Marsh Expansion 19 North Maw Property - Parking, ResrmmrCoocessian and lighting 20 Roseland Park lighting and Other Improvements 21 Arboretum Education and Park 22 N.C. Foxe Family Swim Center 23 Goose Creek Stream - Trails, Docks and Picnic Shelters 24 Wedands Center Annex 25 lighted Bayfrom Fishing Pier 26 Roseland & Central little league Parking lot Conswcdon Subtotal Project Administration and Overhead Contingency MDD Budget Year 3 Year 5 Year 7 2011 163,000 200.000 - 200.000 400,000 - - - 400,000 100,000 - - - 470,182 - 378.382 - 100,000 - - - - 471.618 350,000 00,000 121,618 100.000 50.000 200.000 - - 50.000 100.000 540.000 100.000 30,000 127,478 - 50.000 377,470 377,478 - 377,478 - - 377,478 377,478 377,478 377,478 200.000 - 3,019,824 250,000 1,216,972 6. 514.314 . 35,000 35,000 - _ _ _ - s1" 163,000 200.000 100.000 200.000 200.000 100.000 100,000 - - 1.063,000 _ 2,660.000 1_,660,000 - - - - 531,559 1,207.048 1,182,260 1.181,130 1.195.345 1,216,972 6. 514.314 . 600.000 600.000 18,333 57,500 56.675 55,850 60.025 59,063 332,446 3000 1 1 338.935 I 1 70 32^u35 11 69766 i8stow 200,000 100 200000 1,349,02 _ - 350.000 50.000 150.000 (90.000) 240.000 - _ - _ _ 2.865,000 610.000 480.000 1.200.000 575,014 - - _ - 265.000 245.000 450.000 - 215.000 - - _ - - 188.000 20,000 200,000 - 200,000 - 210.000 - - - 1.463,000 _ 275.000 275.000 - - _ 500.000 - 100.000 400.000 - - - 82,000 02,000 - - 105.000 105.000 - 210.000 100.000 100.000 25.000 435,000 - - 30.000 - - 30,000 _ _ 35,000 _ 35.000 240.000 _ 75.000 - - 75.000 700.000 750.000 - 1.450.000 - 80.000 80.000 13.000 - - - - 13.000 - _ 250,000 250.0 (4 _ 100.000 100.000 - 200,000 - IOO.OW 300.000 - - _ 400.000 _ 60.000 - - 60.00) 360.000 - - - 360.000 _ - 390,000 535,000 - 925,000 _ - 125.000 - - - 125.000 350.000 350.000 - - 500.000 500.000 137,500 150,000 150,000 150.0001 150.0001 150,000 150.000 150.000 150,000 150.000 1,487.5'00 CITY OF BAYTOWN 2001 Bond Program General Capital Improvement Projects Project Summaries Streets & ROW Improvements Street Improvements 1. Municipal Street Rehabilitation Program The continuation of our annual street rehabilitation program and a physical condition survey of all City streets will be conducted. The survey will determine the streets with the worst physical condition. We have already funded the top nine streets under the "2000 Municipal Street Rehabilitation Program" The survey will assist in determining the next streets to be rehabilitated. $20,000,000 Drainaee Improvements 1. Land Acquisition for Regional Detention Plan Purchase 40 separate tracts of land for proposed site of a storm water detention facility of varying capacities. land acquisition will implement an orderly development of a regional detention plan in lieu of our current policy of requiring small individual detention ponds for developments over one acre. Numerous small detention ponds create a continuing maintenance problem, mosquito-breeding problem, and adversely affect the tax revenue of developed property. $1,250,000 2. LLperade of Existing Storm Drainage System The existing storm drainage system in various locations needs to be upsized in both open and piped ditch areas. $2.000.000 Total Streets & Drainage Improvements S3,250,000 Public Safety Improvements Fire FLehtine Facilities & Equipment Improvements 1. Fire Apparatus replacement (2 Pumpers) Replacement of two reserve - pumping engines (Shop 20, a 1979 Ward LaFrance, 150,000+ miles, poor condition and Shop 40, a 1986 Grumman, 70,502 miles and 6,208 hours (equivalent to 248,320 miles] fair condition). Two front -line engines will move to reserve status (shop 23, 56,721 miles and 3,897 hours [equivalent to 155,880 miles] and shop 52, 66,432 miles and 4,146 hours [equivalent to 165,840 miles], both 1993 Emergency One products). This will give us reliable reserve engines and complete the transition of all pumpers to four-door, fully enclosed cabs. By replacing reserve equipment while it has some service life, we recoup more of our initial investment. We have averaged less than $10,000 at sale for our surplus equipment, due to its age and condition. $750,000 2. Fire Apparatus replacement ( Ouint) Replacement of reserve quint (Combination pumper/ladder truck) (Shop 30, a 1986 Boardman, 82,316 miles in fair /poor condition). Ladder One will move to reserve status (shop 16, 57,476 miles and 5,481 hours [equivalent to 219,240 miles], a 1993 Smeal in good condition). This will give us a reliable reserve quint and complete the transition of all quints to four-door, fully enclosed cabs. Shop 30 is in unreliable condition and we anticipate additional, capital level expenditures to keep the truck safe and serviceable. In FY 1998 -1999, we budgeted and spent $15,000 on aerial repairs and still have not been able to get the ladder certified. We anticipate, as much as $30,000 to get the aerial back in service and there is no assurancr. how long the repairs will last. The aerial device must be re- certified annually. $600,000 357 3. Replacement of Fire Station 5 ( Bayway) Replacement of Fire Station Five, 7210 Bayway. This building was built in the 1960's to serve the Wooster volunteers. It has been modified several times in attempts to meet the needs of the career fire service and associated equipment of a diverse response agency. It is too small (2,730 -sq. ft vs. 6,500 -sq. ft of new Massey Tompkins station), does not meet National Codes and Standards for Fire and EMS responders, does not provide a diverse work force (sleeping and bath facilities) and it is very difficult for the apparatus to enter and leave Bayway Drive due to station layout. We cannot keep needed equipment at the station due to height restrictions and storage space limitations. To provide ease of access and more efficient response, the station should be relocated on West Baker adjacent to the entrance to Air Products. Exxon/Mobil Chemical is receptive to a long term, low cost lease of adequate property in their greenbelt for the station. Total Public Safety Improvements 2175 OOo Information Systems Improvements Information Technology and Equipment Improvements 1. Wireless Network Backbone With the increased demand on our current network infrastructure and expansion of networked applications, the City needs to expand its wide -area- network capabilities. This project is the first phase to increase the backbone from 1.5MB to IIMB backbone. Our current network utilization of our main WAN connection between City Hall and the Police Department is 95%. This phase would include putting City Hall, Police Department and the City Hall Annex at Defee Street on a wireless network with bandwidth almost ten times our current capability. In addition it would include a fiber optic connection between the Municipal Service Center, Fire Station Two and City Hall as well as recabling of Fire Administration, Defee Street, and the Community Center to facilitate increased network speeds. Future expansion would include encompassing the remaining WAN sites via wireless network or fiber 03s. 2. Geo fraphical Information System (GIS) - Phase I GIS is a goal of the City of Baytown to provide geographical information of city infrastructure. Though it is premature to begin such issues as the compilation of the Base Map, purchase of the main computer equipment and adding staff to operate such a system, Phase I must be completed before we proceed. This phase includes the creation and maintenance of a City wide (including the E.T.J. area) monumentation system, which is appropriate for surveying control and support of the GIS system It also includes the purchase of GPS base stations, roving backpack data collection systems, and vehicles for $5 the data collection crews. 3. Replace UHF radio equipment FCC will require all radios to be refarmed by the year 2003, reducing the bandwidth for each frequency used within the radio. It is estimated the cost to perform the refarming will be approximately the same as purchasing a new radio. This past year the City of Baytown purchased 800 MHz radios for all emergency services and contracted with Harris County for radio airtime. This supplement would purchase 800 Trunking capable radios for Public Works, Parks, Health, Planning and Inspections, and place them on the Harris County system By placing all City departments on the same system we will have improved communications for day - today interaction and during emergency response and recovery. 55$ 5.000 Total Information Systems Improvements Z 090 000 Rb1:l Public Buildings and Facilities Improvements Community Center Improvements 1. Community Center Building Improvements Replacement of the complete HVAC system in the Community building with the installation of "zone" capabilities and connection of the chiller system installed during the renovation of City Hall. The current system fails frequently and will no longer operate at capacity. The entire roof will also be replaced, along with associated, damaged substrate, flashing and trim. This roof is plagued by numerous, frequent leaks and is patched on a regular basis. Complete replacement is the only effective means of waterproofing the building. The project budget includes funds for upgrading the restroom facilities to meet ADAa tan5 aarOdss.. Total Public Buildings and Facilities Improvements $1.250.000 Parks and Recreation Improvements Park Improvements 1. Playground Renovations The City currently budgets capital funds annually to replace park equipment and upgrade facilities to address handicap access and to improve safety for users. This project will allow us to expedite this program to complete this work at the following locations: Allenbrook Park, Eddie Huron Park, Barkaloo Park, Frank Murdock Park, Bowie Park, Wayne Gray Sports Complex, Brairwood Park, N.C. Foote Park, Busch Terrace Park, Newcastle Park, Carver Park, Tejas Park, Central Little League Park, Unidad Park, Dale Street Park, W.L. Jenkins, Duke Hill Park and Walker Park. $ 250,000 2. School Park Sites A joint venture with GCCISD to construct parks/playgrounds at the new Carver and Travis Elementary schools. This project is funded by GCCISD in their bond package. Our contribution for each park is estimated at $50,000. Total Parks and Recreation Improvements Bond Issuance Costs TOTAL PUBLIC IMPROVEMENTS 11 11'1 $350 .000 $300,000 $29.4154000 359 CITY OF BAYTOWN 2001 Bond Program Utility Improvement Projects Project Summaries Rehabilitation Projects 1. Miscellaneous Rehabilitation and Emergencies Provides funding for one million dollars per year for ten years for rehabilitation and emergency repairs throughout the city. $10,000,000 2. Lakewood Sewer Rehabilitation Removal of existing 6, 8 & 10 -inch concrete clay sewer and sliplined pipe. Replace with larger diameter pipe. $3,865,000 3. Pruett Addition Sewer Rehabilitation Removal of existing 6, 8 & 10 -inch concrete clay sewer and sliplined pipe. Replace with larger diameter pipe. $1,000,000 4. West Main and James Street Elevated Storage Tank Rehabilitation The West Main and James Street elevated storage tank is in need of painting and repairs. This is needed to comply with TCEQ Rules and Regulations and also to maintain the "Superior Water" status. $537,500 5. Park Street Elevated Storage Tank Rehabilitation The Park Street elevated storage tank is in need of painting and repairs. This is needed to comply with TCEQ Rules and Regulations and also to maintain the "Superior Water" status. $500,000 6. Craig_mont Subdivision Rehabilitation This subdivision receives interrupted sewer service every time there is a heavy rainfall event. The system was slip -lined a few years ago, but did not alleviate this problem. This project would rehabilitate 20,000 linear foot of sewer line. $965,271 7. West Baytown Sewer Rehabilitation Replace 8,500 -feet of 6, 8 & 10 -inch concrete and 5 -inch liner. Have had numerous point repairs and interrupted service. $7,570,000 8. Pinehurst I Subdivision Rehabilitation Replace deteriorated sanitary sewer pipe in the Pinehurst I Subdivision to correct sewer inflow and infiltration that causes bypass and backup into homes during rain events. $447,254 9. Graywood Subdivision Replace 12,800 -feet of 5 -inch liner & 6 -inch concrete pipe to 8 -inch PVC. Install manholes at clean-outs. $600,000 10. East District Waste Water Treatment Plant Rehabilitation Replace old aeration piping and drops, clarifier mechanism, airlift pump and piping, weirs and baffles, lift station pumps, sluice gates and electrical equipment. Demolish old digester, centrifuge building and lift station structure. This is the original area of the plant built in 1975 -76. $1,924,083 360 11. Central District Wastewater Treatment Plant Rehabilitation Install bypass piping on influent head -works to prevent overflows during bar screen breakdowns. Replace 14- year-old mechanical bar screen and serpentex conveyor. Replace Administration Building containing asbestos flooring. Replace lift station motor control cabinet. $1,000,000 12. Texas Avenue Station Rehabilitation Replace pumps, piping, valves, ventilation, and electrical equipment that are 25 years old. The deterioration of this equipment is allowing for the potential of a major disruption of sewage flow to the Central District Wastewater Treatment Plant. The life expectancy of this equipment is 20 years old. 95 13. Big Missouri Lift Station & Force Main Upgrade Upsize wet well, force main, and pumps to eliminate overflow conditions on Huggins Street during rainfall events. $1,550,144 14. Central Heights/Goose Creek Sewer Crossing Replace 6 -inch liner and 8 -inch concrete with 8 -inch PVC (7,800'). Have had numerous point repairs and interrupted service. $800,000 15. Chaparral Subdivision Rehabilitation Replace 3,700 linear feet of 8 -inch concrete to prevent sewer bypassing into storm sewer. $1,800,000 16. School Courts Sewer $195,979 Rehab 5,000 feet of deteriorated 6 -inch and 8 -inch concrete pipe. 17. Eva Maude Sewer $588,477 Rehab approximately 24,000 feet of 8 -inch concrete sewer pipe. 18. Kingsbend Sewer $746,595 Rehab approximately 11,300 feet of concrete sewer pipe. 19. Roseland Sewer $700,000 Rehab approximately 20,000 feet of concrete sewer pipe. 20. Woodlawn Sewer $1,169,000 Rehab approximately 33,000 of concrete sewer pipe. 21. Steinman Sewer $1,625,000 Rehab approximately 9,000 of concrete sewer pipe. 22 West District Plant Expansion Expand the plant capacity in order to treat an additional four million gallons per day of sewage and provide additional capacity to allow new development in the service area. $18.000.000 23. Goose Creek Lift Station Preliminary engineering for this project will to verify and confirm influent line flows and capacity of the lift station. 24. West District Headworks Preliminary engineering for this project will to verify and confirm influent line flows and capacity 462, the lift station. 361 25 Grand Parkway Utility Relocation Relocation of an existing 16" water line and a 4" sanitary sewer force main to facilitate the construction of State Highway 99 at the intersection of F.M. 1405 and Spur 55 in Chambers 3 County. 26 Craigntont Lift Station The scope of work for this project will include the design of all required structural, mechanical, and electrical systems for the Craigmont Lift Station Rehabilitation Project. This project is currently u der final design. 27 Country Club Lift Station Replace existing pumps, piping and electrical controls. This will increase capacity to handle current demands of the service area. This project is under final design. $133,500 28. Woodlawn/Raccoon Lift Station Replace existing pumps, piping and electrical controls. $31,000 29. Lift Stations Replace existing pumps, piping and electrical controls at the Country Club, Woodlawn, and Raccoon Drive lift stations. Replace the existing Gulf Coast Lift Station. $2,000,000 30. Goose Creek Trunk Line Replace approximately 18,300 feet of 18 ", 21 ", 249, 27 ", 30" and 36" by the pipe bursting method. This pipe is concrete and is severely deteriorated and is a major source of inflow and infiltration. $4,000,000 31 Collection System Rehabilitation Replace 163,000 feet of 8" thru 18" pipe by the pipe bursting method. It will also include the rehabilitation and /or replacement of 10 small lift stations in various subdivisions. $25,200, 32 Funds Not Appropriated Current funds not budgeted for a specific project or projects. Funds will be used for future emergency small dollar utility projects. 14$ 2.436 Total Rehabilitation Projects $90,895,000 System Improvement Projects 1. Elevated Storage Tank - 1 MG An elevated storage tank is needed in the area of I -10 and North Main. There is no elevated storage tank on the north side of town to supply emergency water in case of fire and to supply water at a constant pressure. 2. Loop Water Lines for Reliability The existing 16 -inch waterline along the Hwy 146 feeder road just west of Garth needs to be extended under Goose Creek and tied into Garth Road. This needs to be replaced and reconnected across Goose Creek. The 6 -inch waterline on Del Oro and the 6 -inch water line on Cedar Bayou Lynchburg road are dead ends. This needs to be looped in order to help with the volume of water to this area and increases 000 equalize pressure. 3. Remote Meter Reading System Implement automated meter reading system by replacing or converting existing meters $St radio frequency transmitter enabled meters. 362 4. Water Tower North of I -10 Needed to supply adequate capacity and meet TCEQ regulations based on the increase in the number of connections due to growth. Also will supply emergency water for fire protection and supply $i 800 at as constant pressure on the north side of town. Total System Improvements Projects $8,661.000 New Development/Other 1. Tri- Cities Beach Road Water Line Extension The 12 -inch waterline on Tri- Cities Beach Road needs to be ex. tended from the waterlines entrance of Bay Oaks Harbor to the second entrance of Bay Oaks Harbor to facilitate looping the waterlines in the subdivision. 2. Northeast Wastewater Treatment Plant (60% MDD 40% WAS) Allow for growth and development in the northeast part of town and relieve excessive flows the East plant. 3. BAWA Waterline Extensions The City will add extensions from the new BAWA water supply line on Garth and North Main. Funding to cover the City's portion of the BAWA proposed project. The City's annual payment will be approximately $68,000. Total New Development/Other Bond Issuance Costs TOTAL UTILITY IMPROVEMENT PROJECT (Proprietary Fund) $29,650,M) 1 2$ 47,00 363 CITY OF BAYTOWN - 2001 Bond Program CIP Projects Through 2006 SANITARY SEWER PROJECTS: COMPLETED or UNDER DESIGN /CONSTRUCTION PROJECT DESCRIPTION Total Project Cost Length ft *1 2002 Annual Sanitary Sewer Rehabilitation Project - Complete $1,102,206 22 050 *2 2003 Annual Sanitary Sewer Rehabilitation Project - Complete $969,167 19,400 *3 2004 Annual Sanitary Sewer Rehabilitation Project - Complete $1,014,724 20,300 *4 Complete $588,478 15 246 5 Complete $746,595 13 123 *6 2002 School Courts Sanitary Sewer Rehabilitation Project - Complete $195,980 4,866 *7 2003 -2004 Craigmont Phase I & II Sanitary Sewer Rehabilitation Project - Complete $965,270 18 650 8 2003 Pinehurst Sanitary Sewer Diversion Project - Complete $447,254 2 301 * *9 2004 East Greenwood Utility Extension Project -Complete 102 5 1075 30 2004 State Highway 99 Utility Relocation Project - Complete $170,113 N/A 11 2004 Big Missouri Lift Station Rehabilitation Project - Complete $1,550,144 N/A *12 2005 Annual Sanitary Sewer Rehabilitation Project $1,016,109 20,300 *13 2005 Chaparral and Graywood Sanitary Sewer Rehabilitation Project $1,534,791 32 000 14 2005 Steinman Phase I & II Sanitary Sewer Rehabilitation Project $1,356,323 11 632 *15 2005 Central Heights Sanitary Sewer Rehabilitation Project $800,000 13,S00 16 2005 West Baytown Phase I Sanitary Sewer Rehabilitation Project $1,330,000 24,818 *17 2005 West Baytown Phase II & III Sanitary Sewer Rehabilitation Project $1,760,000 35,209 *18 2005 Lakewood Phase I & II Sanitary Sewer Rehabilitation Project $1,940,000 38,721 *19 2005 Lakewood Phase III Sanitary Sewer Rehabilitation Project $1,150,000 22,982 *20 2005 Roseland and Woodlawn Sanitary Sewer Rehabilitation Project $1,65%000 32,947 21 2005 Central District WWTP Rehabilitation Project $1,240,865 N/A 22 2005 West District WWTP Lift Station Project $687,308 N/A 23 2005 West District WWTP Expansion Project $1,000,000 N/A 24 2005 East District WWTP Rehabilitation Project $2,176,620 N/A 25 2005 Goose Creek Lift Station Project $748,887 N/A 26 2005 Texas Avenue Lift Station Project $1,337,940 N/A 27 2005 Crai mont Lift Station Project $123,S37 N/A 28 2005 Country Club View Lift Station Project $133,500 N/A 29 2005 Woodlawn & Raccoon Lift Station Project Design $31,000 N/A 30 2005 Say Oaks Harbor Section I Water & Sewer Study $50,000 N/A * * *31 Northeast WWTP $17,660,000 N/A 32 Off -site Collection System for the NE WWTP $8,750,000 24,000 Total Projected Expenditures for CIP Sewer Projects 2001- 2006: $S4,329,706 Total Linear Footage of Rehabilitated Lines 2001- 2006: 349 120 Total Miles of Rehabilitated Lines 2001- 2006: 66.1 Total Linear Footage of Proposed Gravity Lines for the Off -Site Collection System on the NE WWTP: 24 000 Total Miles of Proposed Gravity Lines for the Off -Site Collection System on the NE WWTP: 4.5 • PROJECTS OF WHICH 37 OUT OF THE M MILES OF REHABILITATION PROJECTS ARE AND HAVE BEEN DESIGNED IN -HOUSE " INCLUDES CONSTRUCTION COST ESTIMATE ALONG WITH PROFESSIONAL SERVICES WITH SCL AS WELL AS PHASE I & II ESA'S, LAND ACQUISITION, & CULTURAL RESOURCES SURVEY 364 RESOLUTION NO. 1744 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BAYTOWN, TEXAS, APPROVING THE UTILITY CAPITAL IMPROVEMENT PROGRAM FOR THE 2005 -06 THROUGH 2010 -11 FISCAL YEARS; AND PROVIDING FOR THE EFFECTIVE DATE THEREOF. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF BAYTOWN, TEXAS: Section 1: That the City Council of the City of Baytown, Texas, hereby approves the Utility Capital Improvement Program for the 2005 -06 through 2010 -11 Fiscal Years, which is attached hereto as Exhibit "A" and incorporated herein for all intents and purposes. Section 2: This resolution shall take effect immediately from and after its passage by the City Council of the City of Baytown. INTRODUCED, READ and PASSED, by the affirmative vote of the City Council of the City of Baytown this the 270' day of September, 2005. CALVIN MUNDINGER, Mayor APPROVED AS TO FORM: dAMCIOdICADMIREZ, SR., C� ttorney 365 CITY OF BAYTOWN MISCELLANEOUS FUNDS OVERVIEW This section consists of various funds designated for a single purpose. The presentation is a matter of information. Authorization is received by a grant, contractual arrangement, legislative requirement or budget appropriation in other funds. The funds presented are as follows: • Municipal Court Special Revenue Fund (Fund 201) Municipal Court Building Security SB 182 amended § 102.107 of the Texas Code of Criminal Procedure to allow the Municipal Court to impose a $3.00 fee on all misdemeanor convictions in order to cover the costs of providing building security. This fee provides funding for personal services for the bailiff in the City of Baytown's Municipal Court. Municipal Court Technology SB 601 amended §102.0172 of the Texas Code of Criminal Procedure to allow the Municipal Court to impose a $4.00 fee on all misdemeanor offenses in order to purchase computer enhancements, such as computer systems; computer networks; imaging systems; electronic kiosks; electronic ticket writers; and docket management systems. This fee provides funding for the purchase of technological enhancements for the City of Baytown's Municipal Court. Juvenile Accountability Incentive Block Grant (JAIBG) This is a three -year 90/10 grant program funded by the Criminal Justice Division (CID) to address the issues of holding Juvenile Offenders accountable and to reduce recidivism. This program is in its sixth and final funding cycle, which ended on July 31, 2005. CJD will not renew this grant. RAP Program This is a continuation of the JAIBG Program and is to address the issues of holding Juvenile Offenders accountable and the reduce recidivism. Funding for the program will come from other jurisdictions and other unrestricted funds. • Parks and Recreation Special Revenue Fund (Fund 209) This fund accounts for special contributions from individual and corporate groups dedicated to special programs within the Parks and Recreation Department that are not part of the normal operating budget. • Hazmat/Homeland Security Special Revenue (Fund 210) Weapons of Mass Destruction/Hazardous Materials This program will account for expenses and revenues associated with responses to incidents involving hazardous material spills outside the City or on behalf of non - residents. Law Enforcement Terrorism Prevention Program ( LETPP) LETPP program is funded through a federal grant from the Office of Domestic Preparedness through the State Homeland Security Grant Program, which is administered by the Texas Engineering and Extension Service. The City's initiatives under this program are to conduct threat assessments and comprehensive inventory assessments of potential targets in the Baytown response areas. State Homeland Security Program (SHSP) SHSP is funded through a federal grant from the Office of Domestic Preparedness through the State Homeland Security Grant Program, which is administered by the Texas Engineering and Extension Service. The initiatives under this program are to enhance the readiness and response capabilities of the City by providing specialized equipment, technician -level Hazmat training, and enhancing 9 -1 -1 capabilities. 01n CITY OF BAYTOWN MISCELLANEOUS FUNDS OVERVIEW • Street Maintenance Sales Tax (Fund 211) On May 15, 2004, in the general election, the citizens of the City of Baytown voted to authorize the imposition of a street maintenance sales tax. This fund will account for the revenues collected from an increase of 0.25 percent to the sales tax. In 2001 the Texas Legislature passed House Bill 445, which allows cities to raise their local sales tax rate by 0.25 percent if the funds are dedicated to street maintenance and repair. The sales tax collected may only be used to maintain and repair municipal streets that existed when the tax was adopted. The tax may not be used on new streets. This sales tax will expire four years after it takes effect unless voters to continue approve it. • Police Forfeitures (Fund 225) Special funds designated for programs outside the normal operating police budget. Funds are received through forfeitures of seized funds. • Family/Youth Programs (Fund 226) Drug Awareness Resistance Education (D.A.R.E.) Project This program provides Gangs and Drugs educational training to middle school students within the local independent school district. This educational training is provided by officers from the City of Baytown's Police Department and is funded 50/50 through an intergovernmental partnership with the Goose Creek Consolidated Independent School District and the City of Baytown. Child Safety Fees and DARE Donations provide the City's share for this project. Pursuant to Article 102.014 of the Texas Code of Criminal Procedure, the County assesses a Child Safety Fee in the amount of $25 against drivers that receive violations in school zones and remits the fee to the City monthly. Victims of Crime Act (VOCA) This grant program funds 100% of one domestic violence-counseling position within the Police Department. The City provides 90% matching funds for other expenses through local funds and in -kind contributions. The counselor assist domestic violence victims by responding to the crime scenes, providing immediate counseling and referral services and if needed, hospital accompaniment. Additionally, guidance is given to victims on the various legal steps within the criminal justice system such as crime victims' compensation issues, protective orders, and court accompaniment. • Police Academy Fund (Fund 228) The academy provides in- service training to City of Baytown police officers as well as providing training to new recruits and officers from other agencies. This program is funded by the Law Enforcement Officer Standards and Education Organization (LEOSE) and fees charged to participating students. • Odd Trust and Agency Fund (Fund 231) This fund is to account for funds received from the local industrial plants for the City to provide fire fighting and rescue services to the plants that are not included as a part of the Fire Department's operating budget. • Local Law Enforcement Block Grant Fund (Fund 233) This law enforcement program is a federally funded grant that operates under the direction of the City of Baytown's Police Department. The Police Department is responsible for ensuring that the program initiatives are met according to the Office of Justice Program guidelines. The I J G program is currently in its eighth year of operations and has been primarily funded with grant funds from the Office of Justice Programs — Bureau of Justice Assistance and local matching funds from the City of Baytown. The use of these funds is 368 CITY OF BAYTOWN MISCELLANEOUS FUNDS OVERVIEW to pay overtime for the participating officers, procure equipment, technology, and other material directly related to basic law enforcement functions. • Harris County Organized Crime and Narcotics Task Force Fund (Fund 240) & (Fund 242) The Task Force is a multi jurisdictional law enforcement program funded with pass - through grant funds and operates under the direction of the City of Baytown's Police Department. The Police Department is responsible for ensuring that the program initiatives are met according to the Office of Justice Program guidelines. The Task Force has been in operation for over twenty years and has been primarily funded with grant funds from the State of Texas' Office of the Governor - Criminal Justice Division (CJD). However, effective 05/31/05, CID is no longer funding the Task Force. The City is in the process of closing this initiative. CJD has granted permission to use Generated Program Income (GPI) to fund the closing period of this grant and other police related activities. All activities related to the remaining GPI will be accounted for in the OCU Transitional Fund 242. • High Intensive Drug Trafficking Area Fund (Fund 241) HIDTA is a multi jurisdictional law enforcement program, funded by grants from the Office of National Drug Control Policy ( ONDCP), which operates under the direction of the City of Baytown's Police Department. The City of Baytown serves as the Administrator of HIDTA funds to the Director's office. The Director's office ensures program compliance with ONDCP guidelines. While the City does not have operational control or responsibility over the Director's activities, it does maintain critical oversight and management accountability of designated HIDTA funds. • Library Grant Fund (Fund 2667 This fund accounts for local grant funds pass - through the State of Texas Library and the Texas State Library & Archives Commission (TSLAC). The grant funds are restricted to provide funds to maintain, improve, and enhance local library services, and to provide Texans who are not residents of a particular local community access to and services from the many participating public libraries in Texas. • Community Development Block Grant Fund (Fund 270) CDBG is funded through grants from the Department of Housing and Urban Development under its Entitlement Program and is used to carryout the initiatives of developing viable communities within the City of Baytown. The City's initiatives under this program are to provide decent housing, suitable living environment, and expanding economic opportunities for low- and moderate - income persons within the CDBG targeted areas. • Emergency Operations Center (Fund 273) The Emergency Operations Center is a multi -year Economic Development Initiative Special Project grant funded through grants from the Department of Housing and Urban Development under the FY2001 Omnibus Consolidated and Emergency Supplemental Appropriations Act. The City's initiative under this program is to construct a new emergency operating center to replace the old emergency operating center, which is inadequate in size, under - equipped, and not efficiently located to meet the current and future needs for the regional area. 049 CITY OF BAYTOWN MISCELLANEOUS FUNDS OVERVIEW • Summer Job Youth Program Fund (Fund 280) This fund is to account for funds received from local businesses and individuals in support of the Mayor's Summer Job Program. The primary use of these funds is to provide funding for the major's initiatives to support the students who participate in the summer job program within the City. • Emergency Management Fund (Fund 291) Emergency Management This program is mandated by the Texas Disaster Act and has been partially funded in prior years by a FEMA grant that is passed through the State of Texas' Division of Emergency Management with matching funds from the City of Baytown General Fund. The funds are used to provide emergency management - related training for elected officials, other local officials, and support agencies. Local Emergency Planning Committee (LEPC) This program is mandated by SARA Title III and is funded by contributions received from the various plants with matching funds from the City of Baytown General Fund. The LEPC board meets to make recommendations for expenditure of these funds. It is used primarily to provide hazardous material education awareness to the City of Baytown; plants located in the industrial district; as well as in the Extra Territorial Jurisdiction (ETJ). • Baytown Nature Center Fund (Fund 296) The Baytown Nature Center is 420 -acre special use facility designed for passive recreation. It is a nature preserve to be used for fishing, binding, hiking, picnicking and environmental education, and consists of upland wooded areas, salt marshes, trails, fishing piers and educational pavilions. Funding is provided by user -fees and donated funds for special purposes. • Wetlands Education and Recreation Center Operatine Fund (Fund 298) Lee College, Goose Creek ISD, local industry, private contributions, and the City of Baytown fund this Parks and Recreation Department's initiative. It provides environmental education and recreation to both youth and adult citizens. • Wetlands Education and Recreation Center Fund - Special Projects (Fund 299) Special contributions from Industry or other groups dedicated for the Wetlands Education and Recreation Center for improvements or activities. • Capital Replacement Fund (Fund 350) The Capital Replacement Fund (CRF) was established to improve and maintain the City's non - infrastructure capital, including, but not limited to, such items as vehicles, equipment, computer software and hardware. Items included in the CRF are usually expensive, non - recurring items that have a useful life that spans more than one year. Funding is provided through capital lease payments from other funds and interest income. • Capital Improvement Program Fund (Fund 351) The Capital Improvement Program Fund (CIPF) was established in 1998 to provide pay -as- you -go funding for the City's General Capital projects. The CIPF can be used to offset the impact of debt issued for capital improvements. 370 CITY OF BAYTOWN MISCELLANEOUS FUNDS OVERVIEW • Bayland Island Operations Fund (Fund 540) The activity relating to the leasing of facilities at Bayland Island is recorded in the Bayland Island Operations Fund. These funds are used to maintain the facilities and service the Alternate Minimum Tax (AMT) debt issued in 1992. A lease for the operation of the marina was executed in 2002. • Medical Benefits Fund (Fund 560) The Internal Service Risk Management Fund for medical benefits includes premium payments and claims for the City's self - funded health and dental program The budget includes a rate increase effective January 1, 2006, which will increase the City's portion by 31.5%; retirees and employees' contributions will increase by 25 %. The Major Budget Issues section includes additional information on rate changes. The City fully funds a reserve for claims incurred but not reported and maintains adequate reserves to cover unexpected spikes in plan costs. The target reserve level for the Medical Benefits fund is to maintain between a 90 to 120 days reserve to cover unexpected spikes in plan costs. • Workers Compensation Fund (Fund 561) The Internal Service Risk Management fund for workers compensation includes activities associated with the administration of the City's self - funded workers compensation program The target reserve level for the Workers Compensation Risk Management fund is to maintain between a 90 to 120 days reserve to cover unexpected spikes in plan costs. The City funds a reserve for claims incurred but not reported. 371 BAYTOWN W; ;7_ CITY OF BAYTOWN MUNICIPAL COURT SPECIAL REVENUE FUND 201 BUDGET SUMMARY BY FUND Actual Budget Estimated Adopted 2003.04 2004 -05 2004.05 2005 -06 Revenues 60,818 62,736 59,832 67,990 Intergovernmental $ 20,103 $ 18,770 $ 16,033 $ 115,000 Charges for Services 59,148 86,950 73,987 159,340 Miscellaneous 2,430 1,500 3,000 2,000 Operating Transfers -in 32,053 30,322 30,018 30,322 Total Revenues 113,734 137,542 123,038 191,662 Expenditures Building Security 60,818 62,736 59,832 67,990 Technology 21,472 44,500 36,790 115,000 RAP Program - - 10,928 51,090 JAIBG 22,337 20,856 17,815 - Total Expenditures 104,627 128,092 125,365 ✓ 234,080 Excess (Deficit) Revenues Over Expenditures 9,107 9,450 (2,327) (42,418) Restricted Worldng Capital - Beg. 144,822 154,350 153,929 151,602 Restricted Worldng Capital - End. $ 153,929 $ 163,800 $ 151,602 $ 109,184 373 CITY OF BAYTOWN PARKS & RECREATION ESCROW SPECIAL REVENUE FUND 209 BUDGET SUMMARY BY FUND Actual Budget Estimated Adopted 2003 -04 2004 -05 2004 -05 2005 -06 Revenues Investment Interest $ 3,230 $ 3,300 $ 3,305 $ 350 Contribution 44,915 35,000 12,950 16,000 Total Revenues 48.145 38.300 16.255 16.350 Expenditures Personal Services 1,607 3,250 1,565 3,250 Supplies 6,144 11,000 7,082 7,600 Services 7,800 9,800 625 5,150 Interfund Transfers 29,722 12,972 18,349 9,758 Total Operating Expenses 45,273 37,022 27,621 25,758 Total Capital Outlay 144 13,000 - - Total Expenditures 45,417 50,022 27,621 ✓ 25,758 Excess (Deficit) Revenues Over Expenditures 2,728 (11,722) (11,366) (9,408) Working Capital - Beginning 148,269 152,541 150,997 139,631 Working Capital - Ending $ 150,997 $ 140,819 $ 139,631 $ 130,223 Restricted ProgranwWojects: Baytown Image Campaign Litter Program Nature Center Gift of Trees Chandler Arboretum Goose Creek Stream - Phase III Image Campaign 374 CITY OF BAYTOWN HAZMAT/HOMELAND SECURITY SPECIAL REVENUE FUND 210 BUDGET SUMMARY BY FUND Actual Budget Estimated Adopted 2003 -04 2004 -05 2004 -05 2005 -06 Revenues Dept of Homeland Security $ 697,278 $ 298,822 $ 347,740 $ - HazMat Billings - 63,000 4,240 25,000 Investment Interest 136 - 718 26,650 Miscellaneous Contributions 1,648 1,650 1,650 1,650 Operating Transfers 25,000 75,000 75,000 255000 x,000 Total Revenues 724,062 438,472 429,348 26,650- 51, & S iD Expenditures 25,000 46,049 Personnel 2,348 16,526 19,840 1,650 Supplies - 6,124 6,154 - Maintenance 4,000 - Services - 276,393 98,376 - Total Operating 2,348 303,043 124,370 1,650 Capital Outlay 697,277 22,429 233,929 - Contingency - 50,000 50,000 25,000 Total Expenditures 699,625 375,472 408,299 26,650 Excess (Deficit) Revenues Over Expenditures 24,437 63,000 21,049 - �5, caoo Worldng Capital - Beginning 2,290 25,000 25,000 46,049 Worldng Capital - Ending $ 26,727 $ 88,000 $ 46,049 $ -44M0 L 7 375 CITY OF BAYTOWN STREET MAINTENANCE TAX FUND 211 BUDGET SUMMARY Actual Budget Estimated Adopted 2003 -04 2004 -05 2004 -05 2005 -06 xevenues Sales taxes $ - $ 1,249,000 $ 1,458,744 $ 1,459,000 Interest on investments - 1,000 9,113 9,500 Total Revenues - 1,250,000 1,467,857 1,468,500 Expenditures Concrete street repair - 200,000 200,000 200,000 Asphalt milling/overlay - 900,000 900,000 1,000,000 Crack sealing - 150,000 150,000 300,000 Contingency - - - 100,000 Total Expenditures - 1,250,000 1,250,000 1,600,000 Excess (Deficit) Revenues Over Expenditures - - 217,857 (131,500) Fund Balance - Beginning - - 217,857 Fund Balance - Ending $ - $ $ 217,857 $ 86,357 , 376 CITY OF BAYTOWN POLICE FORFEITURES FUND 225 BUDGET SUMMARY BY FUND Actual Budget Estimated Adopted 2003 -04 2004 -05 2004 -05 2005 -06 Kevenues Investment Interest $ 1,753 $ 1,750 $ 2,198 $ 2,691 Forfeited Revenue 16,821 17,500 27,551 24,246 Misc Contributions 5,062 4,700 2,459 5,397 Total Revenues 23,636 23,950 32,208 32,334 Expenditures Supplies 16,111 86 7,220 Maintenance - - 16,446 3,289 Services - 5,050 462 13,217 Total Operating 16,111 5,050 16,994 23,726 Capital Outlay 4,300 18,900 3,562 2,075 Total Expenditures 20,411 23,950 20,556 25,801 Excess (Deficit) Revenues Over Expenditures 3,225 - 11,652 6,533 Worldng Capital - Beginning 92,216 100,162 95,441 107,093 Worldng Capital - Ending $ 95,441 $ 100,162 $ 107,093 $ 113,626 377 [I MITA I ",ILI i'\ CITY OF BAYTOWN FAMILY & YOUTH PROGRAM FUND 226 BUDGET SUMMARY BY FUND Revenues Bureau of Justice GCCISD Child Safety Seat Fines Interest Income Contributions In -kind Contribution Transfers In Total Revenues Expenditures DARE VOCA* Youth Programs Child Safety Programs Total Expenditures Actual Budget Estimated Adopted 2003 -04 2004 -05 2004 -05 2005 -06 $ 48,665 $ 46,667 $ 33,005 $ 50,400 79,261 82,284 86,376 86,365 54,249 68,842 65,645 71,944 5,988 7,000 5,964 7,000 26,845 12,748 17,873 24,727 11,869 10,956 8,217 10,956 158,520 164,567 172,751 -32 9. iq7,, ` ly7 63,958 61,594 49,868 65,577 - 32,000 - 32,000 7,823 230,301 11,000 269,161 3,107 225,726 11,000 2��e6 a8ej,07`� Excess (Deficit) Revenues Over Expenditures - (36,693) - (45;693 oo, y &l> Restricted Working Capital - Beg. 377,817 368,269 377,817 377,817 Restricted Working Capital - End. $ 377,817 $ 331,576 $ 377,817 $ 352,324 34)1 354, * VOCA Grant approved on January 13, 2005, Resolution #1697. 379 CITY OF BAYTOWN POLICE ACADEMY FUND 228 BUDGET SUMMARY BY FUND Actual Budget Estimated Adopted 2003 -04 2004 -05 2004 -05 2005 -06 Revenues Drug Enforcement Agency Bacic Academy - Police Dept Other Academy Fees - Outside Investment Interest Miscellaneous Operating Transfer from General Fund Total Revenues Expenditures 16,585 1,405 688 10,309 30,546 8,494 751 11,000 30,000 $ 60,000 24,804 50,030 840 3,000 405 330 10,095 11,000 - 20,956 Personnel - - 30,003 - Supplies 15,296 22,830 21,346 23,896 Maintenance 5,881 11,395 5,571 17,345 Services 7,122 12,817 8,822 43,745 Total Operating 28,299 47,042 65,742 84,986 Capital Outlay - 41,196 40,847 60,330 Total Expenditures 28,299 88,238 106,589 145,316 Excess (Deficit) Revenues Over Expenditures Working Capital - Beginning Working Capital - Ending 380 688 (37,447) (40,445) 39,757 40,445 40,445 $ 40,445 $ 2,998 $ - $ CITY OF BAYTOWN ODD TRUST & AGENCY FUND 231 BUDGET SUMMARY BY FUND Actual Budget Estimated Adopted 2003 -04 2004 -05 2004 -05 2005 -06 Revenues HGAC $ $ - $ 82,614 $ TWDB - 43,120 Investment Interest 57 - 114 Miscellaneous 2,893 10,000 18,500 160,000 Operating Transfers - - 8,500 - Total Revenues 2,950 10,000 152,848 160,000 Expenditures Personnel - 34,588 Supplies - - 4,607 - Services - 24,167 60,120 51,695 Trsf to General Fund - - - 132,643 Total Operating - 24,167 99,315 184,338 Capital Outlay 2,893 - 43,419 - Total Expenditures 2,893 24,167 142,734 184,338 Excess (Deficit) Revenues Over Expenditures 57 (14,167) 10,114 (24,338) Worldng Capital - Beginning 14,167 14,167 14,224 24,338 Worldng Capital - Ending $ 14,224 $ - $ 24,338 $ 381 CITY OF BAYTOWN LOCAL LAW ENFORCEMENT BLOCK GRANT (LLEBG) FUND 233 BUDGET SUMMARY BY FUND Actual Budget Estimated Adopted 2003 -04 2004 -05 2004 -05 2005 -06 Revenues 23,482 15,000 15,060 Bureau of Justice $ 80,281 $ 32,712 $ 359 $ Investment Interest 792 545 641 Operating Transfers 9,397 3,695 40 Total Revenues 90,470 36,952 1,040 Expenditures Personnel 23,482 15,000 15,060 Services 5,499 7,000 5,050 Total Operating 28,981 22,000 20,110 Machinery 61,620 2,175 12,562 Capital Outlay 61,620 14,952 12,562 Contingency 1,429 - - Total Expenditures 92,030 36,952 32,672 Excess (Deficit) Revenues Over Expenditures (1,560) (31,632) Woriting Capital - Beginning 33,192 31,632 Worldng Capital - Ending 382 $ 31,632 $ - $ - $ CITY OF BAYTOWN HARRIS COUNTY ORGANIZED CRIME & NARCOTICS TASK FORCE FUND 240 BUDGET SUMMARY BY FUND Actual Budget Estimated Adopted* 2003 -04 2004 -05 2004 -05 2005 -06 3evennes Bureau of Justice $ 2,859,078 $ 3,194,337 $ 1,870,372 $ - Forfeited Revenue 512,125 573,272 2,421,528 - Matching Revenue 471,706 457,401 430,311 - Interest Income 51,696 16,188 37,729 - Miscellaneous Income 10,781 - 34,688 - Transfer In - General Fund 79,077 111,437 106,114 - Total Revenues 3,984,463 4,352,635 4,900,742 Expenditures Personnel Services 3,026,684 3,303,596 3,188,573 - Supplies 122,024 171,750 99,546 - Maintenance 58,203 115,000 51,823 - Services 512,366 567,080 391,387 - Total Operating 3,719,277 4,157,426 3,731,329 - Capital Outlay 186,934 132,575 10,098 - Transfer Out- General Fund 78,252 62,634 33,786 - Transfer Out- OCU Transitional - - - 1,125,529 Total Expenditures 3,984,463 4,352,635 3,775,213 1,125,529 Excess (Deficit) Revenues Over Expenditures 1,125,529 (1,125,529) Fund Balance - Beginning Fund Balance - Ending $ - $ - $ 1,125,529 $ * Grata program ended 05/31/05; however, the City was granted the use of GPI for the closeout activities of the program. 383 CITY OF BAYTOWN HIGH INTENSITY DRUG TRAFFICKING AREA (H OTA) FUND 241 BUDGET SUMMARY BY FUND Actual Budget Estimated Adopted 2003 -04 2004 -05 2004 -05 2005 -06 Revenues Office of National Drug Control Policy Total Revenues Expenditures Personnel Services Supplies Services Capital Outlay 71 11,115 15,000 15,000 17,000 20,276 16,800 15,571 22,800 685,138 758,560 697,649 869,671 Total Operating 716,529 790,360 728,220 909,471 22,169 17,554 Total Expenditures 738,698 790,360 745,774 909,471 Excess (Deficit) Revenues Over Expenditures (1,915) Fund Balance - Beginning 1,915 1,915 Fund Balance - Ending $ 1,915 $ - $ $ * Grant approved, Resolution #1715, May 12, 2005. 384 CITY OF BAYTOWN OCU TRANSITIONAL FUND 242 BUDGET SUMMARY BY FUND Actual Budget Estimated Adopted* 2003 -04 2004 -05 2004 -05 2005 -06 Revenues Interest Income $ $ $ $ 3,444 Transfer In - Narcotics Task Force 1,125,529 Total Revenues 1,128,973 Expenditures Personnel Services - 159,623 Supplies - - 4,765 Maintenance - - 2,300 Services - - 20,433 Total Operating - - 187,121 Capital Outlay - Transfer Out - General Fund 407,676 Total Expenditures 594,797 Excess (Deficit) Revenues Over Expenditures 534,176 Fund Balance - Beginning Fund Balance - Ending $ - $ - $ - $ 534,176 385 CITY OF BAYTOWN LIBRARY SPECIAL REVENUE FUND 266 BUDGET SUMMARY BY FUND Actual Budget Estimated Adopted 2003 -04 2004 -05 2004 -05 2005 -06 Revenues Dept of Education $ 14,560 $ 15,000 $ 15,037 $ Misc Contribution - - 8,000 Total Revenues 14,560 15,000 23,037 Expenditures Personnel Services - - 8,000 Supplies 410 - - - Services 103 - 4,080 - Total Operating 513 - 12,080 - Capital Outlay 14,047 15,000 10,957 - Total Expenditures 14,560 15,000 23,037 Excess (Deficit) Revenues Over Expenditures - - Fund Balance - Beginning Fund Balance - Ending $ $ $ $ t:. Revenues CDBG - Entitlement Program Income CITY OF BAYTOWN COMMUNITY DEVELOPMENT BLOCK GRANT FUND 270 BUDGET SUMMARY BY FUND Total Revenues Expenditures Program Administration Downtown Redevelopment Program Housing Rehabilitation Basic Horne Improvement Demolition of Structures Code Enforcement Program Senior/Disabled Citizens Taxi Program Homebuyers' Assistance Program Literacy Programs Our Promise for West Baytown - Public Services Bay Area Rehabilitation Center Habitat for Humanity Baytown Family YMCA New Horizon Family Center Sidewalk and Curb Replacement Program Briarwood Park Goose Creek Park Total Expenditures Excess (Deficit) Revenues Over Expenditures Available for Reprogramnting- Beginning Available for Reprogramming- Ending Actual Budget Estimated Adopted 2003 -04 2004 -05 2004 -05 2005 -06 1,243,392 $ 152,947 56,177 259,999 47,743 137,097 142,977 27,132 161,971 90,000 8,000 30,050 189,538 1,003,000 $ 1,003,000 $ 948,143 184,259 180,000 170,857 24,192 24,192 27,152 232,349 229,449 227,842 111,117 104,328 104,944 146,393 146,326 152,249 30,000 25,308 30,000 158,334 152,884 168,829 90,000 90,000 70,000 11,150 11,150 10,500 - 4,998 - 12,000 12,000 12,000 3,000 3,000 2,500 4,518 4,518 - 180,051 168,151 170,651 - - 5,950 (134,363) (70,775) (142,131) 212,906 134,363 212,906 142,131 $ 212,906 $ - $ 142,131 S * Adopted by City Council Resolution #1731, July 28, 2005. 387 CITY OF BAYTOWN EMERGENCY OPERATIONS CENTER FUND 273 BUDGET SUMMARY BY FUND Actual Budget Estimated Adopted 2003 -04 2004 -05 2004 -05 2005 -06 Revenues Dept of HUD $ 421,479 $ 1,016,637 $ 897,306 $ 145,014 Total Revenues 421,479 1,016,637 897,306 145,014 Expenditures Capital Outlay 421,479 1,016,637 897,306 145,014 Total Expenditures 421,479 1,016,637 897,306 145,014 Excess (Deficit) Revenues Over Expenditures Fund Balance - Beginning Fund Balance - Ending $ $ $ $ Im CITY OF BAYTOWN SUMMER YOUTH JOB PROGRAM FUND 280 BUDGET SUMMARY BY FUND Actual Budget Estimated Adopted 2003 -04 2004 -05 2004 -05 2005 -06 Revenues $ - $ - $ - $ Total Revenues - - - Expenditures - - - Total Expenditures - - - / Excess (Deficit) Revenues Over Expenditures - - - Working Capital - Beginning 15,915 15,915 15,915 15,915 Working Capital - Ending $ 15,915 $ 15,915 $ 15,915 $ 15,915 Restricted funds for summer youth job program. 389 CITY OF BAYTOWN EMERGENCY MANAGEMENT FUND 291 BUDGET SUMMARY BY FUND Actual Budget Estimated Adopted 2003 -04 2004 -05 2004 -05 2005 -06 Revenues FEMA $ 45,119 $ 45,119 $ 41,284 $ 41,284 Transfer -In 101,125 142,280 124,508 199,127 Total Revenues 146,244 187,399 165,792 240,411 Expenditures 8,625 $ 8,625 $ 8,625 /0��/378 Personnel Services 106,650 119,638 114,553 8,625 Supplies 5,022 11,533 10,935 13,020 Maintenance 13,326 23,882 22,049 22,455 Services 18,096 32,346 18,455 42,847 Total Operating 143,094 187,399 165,992 }9x314 1955,70t7 Capital Outlay 3,000 - - 45,037 Total Expenditures 146,094 187,399 165,992 249;-044 ay3, 7 31 Excess (Deficit) Revenues Over Expenditures 150 - (200) Working Capital - Beginning 50 200 Working Capital - Ending $ 200 $ $ - $ 3, Salo, CITY OF BAYTOWN LOCAL EMERGENCY PLANNING COMMITTEE (LEPQ BUDGET SUMMARY BY FUND Actual Budget Estimated Adopted 2003 -04 2004 -05 2004 -05 2005 -06 Revenues Contributions $ 8,859 $ 8,625 $ 8,625 $ 8,625 Interest 1,722 200 927 200 Transfer -In 8,625 8,625 8,625 8,625 Total Revenues 19,206 17,450 18,177 17,450 Expenditures Personnel - 2,458 2,237 3,204 Supplies 22,202 5,628 5,215 5,196 Services 4,882 9,178 4,479 7,892 Total Operating 27,084 17,264 11,931 16,292 Capital Outlay Total Expenditures Excess (Deficit) Revenues Over Expenditures 27,084 17,264 37,973 16,292 (7,878) 186 (19,796) 1,158 Working Capital - Beginning 36,445 41,602 28,567 8,771 Working Capital - Ending $ 28,567 $ 41,788 $ 8,771 $ 9,929 390 CITY OF BAYTOWN FIRE ACT GRANT BUDGET SUMMARY BY FUND Actual Budget Estimated Adopted 2003 -04 2004 -05 2004 -05 2005 -06 Revenues Contributions $ - $ - $ - FEMA - - 70,000 Interest - - - Transfer -In - - - Total Revenues - - 70,000 Expenditures Personnel - - 78,858 Supplies - - 1,342 Services - - 19,800 Total Operating - - 100,000 Capital Outlay - - - Total Expenditures - - 100,000 Excess (Deficit) Revenues Over Expenditures - - (30,000) Worldng Capital - Beginning 30,000 30,000 30,000 Worldng Capital - Ending $ 30,000 $ 30,000 $ - $ Restricted funds for City's matching requirement for pending Homeland Security grant 391 CITY OF BAYTOWN BAYTOWN NATURE CENTER OPERATING FUND 296 BUDGET SUMMARY BY FUND Revenues User Fees $ 32,214 $ 36,505 $ 46,110 $ 46,050 Transfer In - 12,972 18,349 9,758 30,606 Total Revenues 32,214 49,477 64,459 55,808 Expenditures 44,082 30,000 Expenditures Personnel 48,428 47,937 49,147 55';9 ��, j 7 Supplies 204 500 518 500 Services 1,017 840 304 - 5,104 Total Operating 49,649 49,277 49,969 55;808 La, 1 Total Expenditures 49,649 49,277 49,969 55;898- 4,0,&71 Excess (Deficit) Revenues Over Expenditures (17,435) 200 14,490 Working Capital - Beginning 2,945 - (14,490) Working Capital - Ending $ (14,490) $ 200 $ - $ CITY OF BAYTOWN BAYTOWN NATURE CENTER SPECIAL PROJECTS FUND 296 BUDGET SUMMARY BY FUND Actual Budget Estimated Adopted 2003 -04 2004 -05 200405 2005 -06 xevenues Intergovernmental $ - $ - $ 13,476 $ - Contributions 30,807 30,000 30,606 30,000 Total Revenues 30,807 30,000 44,082 30,000 Expenditures Personnel 15,303 51,299 34,290 3+i -384 L59 Supplies 1,708 16,262 1,052 5,104 Services 543 849 696 1,164 Total Operating 17,554 68,410 36,038 �765t yB�9a7 Capital Outlay 7,648 - 7,367 - Total Expenditures 25,202 68,410 43,405 37,652 38,9.2 '7 Excess (Deficit) Revenues Over Expenditures 5,605 (38,410) 677 (4,652} <819a7) Working Capital - Beginning 41,109 38,410 46,714 47,391 Working Capital - Ending $ 46,714 $ - S 47,391 $ 89 39 38, 4,/ 392 CITY OF BAYTOWN WETLANDS EDUCATION AND RECREATION CENTER FUND 298 OPERATIONS BUDGET SUMMARY BY FUND Actual Budget Estimated Adopted 2003 -04 2004 -05 2004 -05 2005 -06 Revenues 130,674 130,510 153,6+5 145 4�2a 6,379 Goose Creek CISD $ 40,000 $ 40,000 $ 40,000 $ 40,000 Lee College 15,000 25,000 15,000 15,000 Interest on Investments 641 696 - - Contributions 10,234 51,242 43,964 69,058 Miscellaneous 1,699 1,865 5,232 1,800 Transfer In - General Fund 40,000 40,000 40,000 40,000 Total Revenues 107,574 158,803 144,196 165,858 Expenditures Personnel Services Supplies Maintenance Services Capital Outlay 92,170 130,674 130,510 153,6+5 145 4�2a 6,379 10,016 6,880 8,780 5,121 4,775 3,150 5,360 11,324 16,085 11,486 15,373 Total Operating 114,994 161,550 152,026 163,928 1 ?v,43S 130 500 500 2.830 Total Expenditures 1 Excess (Deficit) Revenues Over Expenditures (7,550) (3,247) (8,330) 177,7C5- &,8070 Working Capital - Beginning 15,880 3,247 8,330 Working Capital - Ending $ 8,330 $ - $ - $ 011,9 i� 393 CITY OF BAYTOWN WETLANDS EDUCATION AND RECREATION CENTER FUND 299 SPECIAL PROJECTS BUDGET SUMMARY BY FUND Funding Sources Investment Interest Contributions Expenditures Personnel Services Supplies Maintenance Services Sundry Capital Outlay Total Revenues Total Operating Total Expenditures Excess (Deficit) Revenues Over Expenditures Funds Available - Beginning Funds Available - Ending Restricted Programs: Rotary Computer Lab Bayer Science Lab Bayer Living Marsh Exxon/Audio/Pond/Marsh Ecology Program Goose Creek Land Gone Fishing Program Gone Birding Program Summer Science Camp Friends of the Wetlands Butterfly Encounter Exhibit 394 Actual Budget Estimated Adopted 2003 -04 2004 -05 2004 -05 2005 -06 2,592 $ 2.791 67,223 15,411 760 2,123 11,196 96,713 2,800 $ 2.810 15,781 27,441 2,700 62,691 2,509 $ 61.497 48,799 17,473 275 1,736 4,794 73,077 2,800 53,000 55,800 33,4AP 3073 50,764 2,377 10,855 A7 --39i 9s?o�q 10,948 98;345 1a9 Di? (41,330) (17,636) (9,071) (33;345) (53,2t7j 161,611 119,882 120,281 111,210 $ 120,281 $ 102,246 $ 111,210 $ 68,66 57,993 CITY OF BAYTOWN CAPITAL REPLACEMENT FUND (CRF) 350 BUDGET SUMMARY Actual Budget Estimated Adopted 2003 -04 2004 -05 2004 -05 2005 -06 Sources Principal $ Interest on receivable Interest on investments _ Total Sources 528,448 $ 732,419 $ 504,434 $ 568,662 52,294 48,418 35,609 48,104 ITS 230,471 419,837 49,092 224,910 Fire Department 41,498 - 718,434 33,606 EMS 130,000 122,100 158,000 Drainage 765,102 38,000 37,940 - Parks 66,000 257,791 - Water & Sewer 43,289 139,000 116,431 220,250 Bayland Island 156,097 - - Library - 8,500 - Total CRF Uses 471,355 373,000 591,854 411,856 Net sourceluse of resources 128,955 419,837 (29,811) 224,910 Budgetary Funds Available - Beginning 589,479 345,265 718,434 688,623 Budgetary Funds Available - Ending 718,434 765,102 688,623 913,533 Outstanding Advances 759,281 759,281 846,701 689,895 Total CRF Resources $ 1,477,715 $ 1,524,383 $ 1,535,324 $ 1,603,428 2005 -06 CRF Uses rg. Estimat # Division Description Price ?0230 Operations - Fire Fire Flash Trailer $ 33,606 20410 Emergency Medical Services EKG 20410 Emergency Medical Services Ambulance 30410 Water Distribution Leak Detection Equipment 30510 Wastewater Collection 2 1/2 Ton Utility Truck 30510 Wastewater Collection Excavator 28,000 130,000 52,250 78,000 90,000 $ 411,856 395 CITY OF BAYTOWN CAPITAL REPLACEMENT FUND (CRF) 350 CAPITAL LEASE LIST 20220 Support Services 20230 Operations 20410 EMS 30120 Drainage 30210 Traffic Control 50210 Parks 60010 Library 30410 Wtr. Distribution 30510 Wstwtr. Collections 30520 Wstwtr. Treatment 30530 Pollution Control 32010 SW Operations 53020 Bayland Island Op. c•. Tape Backup Library (pmt. 3 of 4) IBM RS6000 Servers (pmt. 3 of 4) Parks & Recreation Software (pmt. 2 of 4) Tow Vehicle (pmt. 7 of 7) Fire Truck (pmt. 7 of 7) Fire Station - Reconstruction (pmt. 5 of 5) Protective Gear 2003 (pmt. 2 of 2) Protective Gear 2104 Fire Flash Trailer (pmt. 1 of 3) Remount Ambulance Module Ambulance (pmt. 3 of 5) Ambulance (pmt. 1 of 6) EKG (pmt. 1 of 3) Excavator (pmt. 5 of 5) Flatbed Truck (pmt. 4 of 4) Excavator (pmt. 2 of 4) 1985 Bucket Truck (pmt. 4 of 4) Lights @ Jenkins Parks Jenkins Park (paving) (pmt. 4 of 5) Replacement of Light Poles (pmt. 3 of 4) Flooring For Wetlands Center Groundsmaster Mower (pmt. 2 of 4) RVAC (pmt. 1 of 3) Backhoe (pmt. 3 of 4) 1/2 Ton Truck (pmt. 2 of 4) Leak Detection Equipment (pmt. 1 of 3) 2 1/2 Ton Truck (pmt. 1 of 4) Excavator (2105) (pmt. 1 of 4) 1/2 Ton Truck (pmt. 2 of 4) Rehabilitate 1985 Belt Press (pmt. 2 of 4) 1/2 Ton Truck (pmt. 2 of 4) Picker Truck (2) 2003 1/2 Ton Trucks 2003 L7500 Stakebed Truck Bayland Island Sign (pmt. 4 of 4) Dredging for Bayland (pmt. 3 of 6) Total for Capital Leases 15,260 Actual Budget Estimated Adopted Div. Description 2003 -04 2004 -05 2004 -05 2005 -06 10710 ITS Inspections Software Upgrade 10,604 10,604 10,604 - 20220 Support Services 20230 Operations 20410 EMS 30120 Drainage 30210 Traffic Control 50210 Parks 60010 Library 30410 Wtr. Distribution 30510 Wstwtr. Collections 30520 Wstwtr. Treatment 30530 Pollution Control 32010 SW Operations 53020 Bayland Island Op. c•. Tape Backup Library (pmt. 3 of 4) IBM RS6000 Servers (pmt. 3 of 4) Parks & Recreation Software (pmt. 2 of 4) Tow Vehicle (pmt. 7 of 7) Fire Truck (pmt. 7 of 7) Fire Station - Reconstruction (pmt. 5 of 5) Protective Gear 2003 (pmt. 2 of 2) Protective Gear 2104 Fire Flash Trailer (pmt. 1 of 3) Remount Ambulance Module Ambulance (pmt. 3 of 5) Ambulance (pmt. 1 of 6) EKG (pmt. 1 of 3) Excavator (pmt. 5 of 5) Flatbed Truck (pmt. 4 of 4) Excavator (pmt. 2 of 4) 1985 Bucket Truck (pmt. 4 of 4) Lights @ Jenkins Parks Jenkins Park (paving) (pmt. 4 of 5) Replacement of Light Poles (pmt. 3 of 4) Flooring For Wetlands Center Groundsmaster Mower (pmt. 2 of 4) RVAC (pmt. 1 of 3) Backhoe (pmt. 3 of 4) 1/2 Ton Truck (pmt. 2 of 4) Leak Detection Equipment (pmt. 1 of 3) 2 1/2 Ton Truck (pmt. 1 of 4) Excavator (2105) (pmt. 1 of 4) 1/2 Ton Truck (pmt. 2 of 4) Rehabilitate 1985 Belt Press (pmt. 2 of 4) 1/2 Ton Truck (pmt. 2 of 4) Picker Truck (2) 2003 1/2 Ton Trucks 2003 L7500 Stakebed Truck Bayland Island Sign (pmt. 4 of 4) Dredging for Bayland (pmt. 3 of 6) Total for Capital Leases 15,260 15,260 15,260 15,260 48,309 48,310 48,310 48,310 - 15,486 15,486 14,316 2,873 5,583 - 5,899 45,151 45,150 - 47,706 85,305 168,691 - 72,145 23,441 - - 21,765 21,019 21,373 - - - - - 11,539 13,106 - - - - 26,535 26,535 26,536 - - 23,319 - - - 9,614 58,039 58,038 58,038 57,494 15,914 15,914 15,914 15,914 - 9,647 9,647 9,647 14,204 14,205 14,205 14,205 50,391 50,391 50,391 - 16,908 16,909 16,909 16,909 41,118 41,118 41,118 41,118 15,794 15,794 15,794 - - 16,754 16,754 16,754 - - - 2,862 14,905 14,905 14,905 14,905 - 5,838 5,839 5,839 - - 17,940 20,384 5,838 5,839 5,839 17,770 17,770 17,770 - 5,839 5,839 5,839 27,032 27,031 27,031 - 8,281 24,392 24,392 13,230 38,963 38,963 - 11,080 12,388 12,388 1,307 28,778 32,111 32,111 32,111 $ 580,742 $ 780,837 $ 540,043 $ 616,766 CITY OF BAYTOWN CAPITAL IMPROVEMENT PROGRAM FUND (CIPF) 351 BUDGET SUMMARY Actual Budget Estimated Adopted 2003 -04 2004 -05 2004 -05 2005 -06 Revenues Interest on investments $ 98,796 $ 35,000 $ 95,496 $ 14,000 Transfer in for capital projects 1,250,000 220,000 1,220,000 350,000 Total Revenues 1,348,796 255,000 1,315,496 364,000 Expenditures CIP Project Management - 170,000 170,000 146,207 Emergency Demolition - Dangerous Buildings - 220,000 1,220,000 250,000 Advances for Bond Program - - 130,000 - Iandfill Erosion Control - - 1,250,000 - Community Center Improvements 412,479 - 34,394 - Emergency Operations Center 8,743 - 186,332 - Gray Center Renovation 94,000 - - - Supplemental for Capital Project - 200,000 183,935 200,000 Defease 1993, 1994 & 1995 Debt 1,105,000 1,135,000 1,135,000 - City Hall Expansion - 350,000 350,000 Modification of Fire Station 3 - 200,000 200,000 - Revitalization of Downtown - Matching Program - - - 50,000 Hazardous Material Program Transfer - 25,000 New Capital Project Initiatives - - - 250,000 Total Expenditures 1,620,222 2,275,000 4,859,661 921,207 Excess (Deficit) Revenues Over Expenditures Fund Balance - Beginning Fund Balance - Ending (271,426) (2,020,000) (3,544,165) (557,207) 5,189,716 3,513,000 4,918,290 1,374,125 $ 4,918,290 $ 1,493,000 $ 1,374,125 $ 816,918 iPIA CITY OF BAYTOWN BAYLAND ISLAND OPERATIONS FUND 540 BUDGET SUMMARY BY FUND Actual Budget Estimated Adopted 2003 -04 2004 -05 2004.05 2005 -06 Revenues Lease of Facilities $ 39,993 $ 42,660 $ 42,660 $ 42,660 Interest on Investments 1,460 960 2,787 1,000 Sale of City property 157,700 - - - Miscellaneous Revenues 9,793 - - - Transfer In - General Fund 184,779 277,995 277,995 40,000 Transfer In - Bayland Settlement Fund 491,688 - 272,484 38,553 Total Revenues 885,413 321,615 323,442 83,660 Expenditures Supplies - 1,100 1,607 1,100 Maintenance 17,604 17,220 14,350 18,220 Services 16,221 18,870 16,723 19,233 Sundry 756,648 - - - Debt Service 330,007 239,926 239,804 - Total Operating 1,120,480 277,116 272,484 38,553 Capital Outlay 53,529 44,499 44,499 46,781 Total Expenditures 1,174,009 321,615 316,983 85,334 Excess (Deficit) Revenues Over Expenditures Working Capital - Beginning Working Capital - Ending (288,596) 6,459 (1,674) 370,438 86,520 81,842 86,627 $ 81,842 $ 86,520 $ 88,301 $ 84,953 CITY OF BAYTOWN BAYLAND ISLAND CONSTRUCTION FUND 541 BUDGET SUMMARY BY FUND Actual Budget Estimated Adopted 2003 -04 2004 -05 2004 -05 2005 -06 Revenues Interest on Investments $ 8,899 $ 3,600 $ 1,059 $ Total Revenues 8,899 3,600 1,059 Expenditures Other 15,730 239,807 Transfer Out - Bayland Island (Debt) 491,688 - - Transfer Out - Water & Sewer CIPF - - 255,953 Total Expenditures 507,418 239,807 255,953 Excess (Deficit) Revenues Over Expenditures Working Capital - Beginning Working Capital - Ending 398 (498,519) (236,207) (254,894) 753,413 240,102 254,894 $ 254,894 $ 3,895 $ - $ CITY OF BAYTOWN MEDICAL BENEFITS FUND 560 BUDGET SUMMARY BY FUND Actual Budget Estimated Adopted 2003 -04 2004.05 2004 -05 2005 -06 Revenues Employer Contributions $ 2,836,009 $ 3,217,041 $ 3,170,865 $ 4,066,782 Employee Contributions 1,120,871 1,028,100 1,135,232 1,419,040 Employer Retiree Contributions 548,220 768,698 709,878 947,793 Interest Income 45,763 50,000 46,425 50,000 Retiree Contributions 165,081 183,363 161,820 202,275 Total Revenues 4,715,944 5,247,202 5,224,220 6,685.890 Expenditures Office Supplies - 250 - 250 Special Services - 1,000 400 5,750 Claim Payments 3,421,124 4,273,300 4,761,697 5,387,843 Administrative /Stop Gap Ins. 864,279 972,652 972,652 1,106,992 Total Expenditures 4,285,403 5,247,202 5,734,749 6,500,835 Excess (Deficit) Revenues Over Expenditures 430,541 - (510,529) 185,055 Working Capital - Beginning 1,769,504 1,651,100 2,200,045 1,689,516 Restricted Reserve - GASB 45 25,500 Total Revenues (267,165) Working Capital - Ending $ 2,200,045 $ 1,651,100 $ 1,689,516 $ 1,607,406 No. of Working Capital Days 187 115 108 90 CITY OF BAYTOWN WORKERS COMPENSATION FUND 561 BUDGET SUMMARY BY FUND Actual Budget Estimated Adopted 2003.04 2004.05 2004 -05 2005 -06 Revenues Departmental Billings $ 793,776 $ 852,234 $ 805,532 $ 948,116 Interest Income 21,207 20,000 25,400 25,500 Total Revenues 814,983 872,234 830,932 973,616 Expenditures Personnel Services - - - 50,801 Special Services 24,640 25,000 22,400 - Education & Training 3,027 5,000 3,000 5,000 Claim Payments 621,554 748,227 663,227 696,388 Stop Gap Insurance 91,188 94,376 - - Administrative Fee on Ins. 72,359 45,847 119,663 102,870 Furniture & Equip < $5,000 - - - 1,375 Furniture & Fixtures - - - 1,400 Capital Outlay - - - 2,775 Total Expenditures 812,768 918,450 808,290 857,834 Excess (Deficit) Revenues Over Expenditures 2,215 (46,216) 22,642 115,782 Working Capital - Beginning 79,679 103,268 81,894 104,536 Working Capital - Ending $ 81,894 $ 57,052 $ 104,536 $ 220,318 No. of Working Capital Days 37 23 47 94 399