2015 07 21 FCPEMSD MinutesMINUTES OF THE REGULAR MEETING OF THE BOARD OF DIRECTORS
OF THE BAYTOWN FIRE CONTROL, PREVENTION, AND EMERGENCY
MEDICAL SERVICES DISTRICT
July 21, 2015
The Board of Directors of the Baytown Fire Control, Prevention, and Emergency Medical
Services District (FCPEMSD) met in a Regular Meeting on Tuesday, July 21, 2015, at 4:31
P.M., in the Council Chamber of the Baytown City Hall, 2401 Market Street, Baytown, Texas
with the following in attendance:
Brenda Bradley Smith
John Adkins
Gerald Baldwin
Richard Carr
Adelina Gomez - Abshire
Maurice Watts
Kimberlee Whittington
President
Vice- President
Director
Director
Director
Director
Director
Rick Davis General Manager
Deanie King General Counsel
Leticia Brysch Secretary
President Bradley Smith convened the July 21, 2015, Fire Control, Prevention, and Emergency
Medical Services District (FCPEMSD) Board Regular Meeting with a quorum present at
4:31 P.M., all members were present.
1. MINUTES
a. Consider approving the minutes of the Baytown Fire Control, Prevention, and
Emergency Medical Services District Special Meeting held on June 23, 2015.
A motion was made by Director Maurice Watts and seconded by Vice President John
Adkins approving the June 23, 2015, FCPEMSD Board Special Meeting minutes. The vote was
as follows:
Ayes: Vice President John Adkins, Director Gerald Baldwin, President Brenda
Bradley Smith, Director Richard Carr, Director Adelina Gomez - Abshire,
Director Maurice Watts, Director Kimberlee Whittington
Nays: None
Approved
2. PUBLIC HEARINGS
FCPEMSD Board Regular Meeting Minutes
July 21, 2015
Page 2 of 5
a. Conduct a public hearing to consider the Baytown Fire Control, Prevention, and
Emergency Medical Services District 2015 -16 Proposed Budget.
At 4:32 P.M., President Bradley Smith opened and conducted a public hearing to consider the
Baytown Fire Control, Prevention, and Emergency Medical Services District 2015 -16 Proposed
Budget.
General Manager Davis presented the agenda item and stated that the proposed budget's sales tax
was approximately $1.6 million with an ending working capital of approximately $337,000.
Assistant Finance Director, Carl Currie stated that the budget remains the same since the last
meeting.
Mr. Mark Medrano registered to speak before the public hearing regarding agenda item 2.a. and
stated that at the last meeting there was a discussion of funds being taking from the FCPEMSD
and reallocated for equipment that usually comes out of capital budget. He stated that the original
intent of the district was to fund the necessities of the fire training facility but if funds continue to
be reallocated from the district it will delay the completion of the project.
At 4:36 P.M. President Bradley Smith closed the public hearing regarding agenda item 2.a
3. PROPOSED RESOLUTIONS
a. Consider a resolution adopting the Baytown Fire Control, Prevention, and
Emergency Medical Services District (FCPEMSD) 2015 -16 Budget.
Director Watts stated that in reviewing the budget there were items that are questionable and
need clarity as to whether it is the responsibility of the FCPEMSD or the City to fund.
Director Adkins stated that there were regular operating expenses that should be in the City's
budget each year in which he's against adding into the FCPEMSD budget. He stated that he was
involved when the board was stuck with paying for items that took years to develop a workable
rotation to pay off.
During further discussion, Director Watts inquired as to what would be the City's direction if the
district requested for the budget to be revised. In response to Director Watts's inquiry, General
Manager Davis stated that the City would have to either find other funding sources for the items
in which they may or may not get funded. He stated that the condition of the City's budget is on
financial ground, but that there was a difference in revenues and expenditures this year that is not
expected to be experienced next year and therefore to his understanding there were costs that
administration thought was relevant to fire protection which was therefore transferred to the
district with the expectation of being a temporary event. He stated that he's optimistic about the
City's financial capabilities moving forward and recommended for future purposes that the City
work with the district to develop a policy that determines what can be placed in the FCPEMSD
budget. Additionally, he stated that they are going to work aggressively with the Fire Chief on
getting the fire field completed.
FCPEMSD Board Regular Meeting Minutes
July 21, 2015
Page 3 of 5
A motion was made by Director Richard Carr and seconded by Director Adelina Gomez -
Abshire approving Resolution No. 39. The vote was as follows:
Ayes: None
Nays: Vice President John Adkins, Director Gerald Baldwin, President Brenda
Bradley Smith, Director Richard Carr, Director Adelina Gomez - Abshire,
Director Maurice Watts, Director Kimberlee Whittington
Rejected
A motion was made by Director Maurice Watts and approved by Director Adelina Gomez -
Abshire approving Resolution No. 39 excluding the bottom six (6) items in capital outlay
(84042) totaling $143,870. The vote was as follows:
Ayes: Vice President John Adkins, Director Gerald Baldwin, President Brenda
Bradley Smith, Director Richard Carr, Director Adelina Gomez - Abshire,
Director Maurice Watts, Director Kimberlee Whittington
Nays: None
Approved
RESOLUTION NO. 39
A RESOLUTION OF THE BOARD OF DIRECTORS OF THE BAYTOWN
FIRE CONTROL, PREVENTION, AND EMERGENCY MEDICAL SERVICES
DISTRICT ADOPTING A BUDGET FOR THE ENSUING FISCAL YEAR,
BEGINNING OCTOBER 1, 2015, AND ENDING SEPTEMBER 30, 2016, IN
ACCORDANCE WITH CHAPTER 344 OF THE TEXAS LOCAL
GOVERNMENT CODE AND THE ALTERNATIVE PROCEDURES
ADOPTED BY THE DISTRICT; AND PROVIDING FOR THE EFFECTIVE
DATE THEREOF.
b. Consider a resolution adopting the Baytown Fire Control, Prevention, and
Emergency Medical Services District's Investment Policy and Strategy Statement in
accordance with the Public Funds Investment Act.
Mr. Currie presented the agenda item and stated that Resolution No. 40 revises the Baytown
Fire Control, Prevention, and Emergency Medical Services District's ( "FCPEMSD ") Investment
Policy and Strategy Statement with the following changes: 1) Annual Training requirement to 10
hours every year for an investment officer rather than every other year; 2) Adding Carl Currie as
an authorized investment officer; and 3) Adding Credit Suisse as an authorized broker /dealers.
A motion was made by Director Maurice Watts and seconded by Director Adelina Gomez -
Abshire approving Resolution No. 40. The vote was as follows:
FCPEMSD Board Regular Meeting Minutes
July 21, 2015
Page 4 of 5
Ayes: Vice President John Adkins, Director Gerald Baldwin, President Brenda
Bradley Smith, Director Richard Carr, Director Adelina Gomez - Abshire,
Director Maurice Watts, Director Kimberlee Whittington
Nays: None
Approved
RESOLUTION NO. 40
A RESOLUTION OF THE BOARD OF DIRECTORS OF THE BAYTOWN
FIRE CONTROL, PREVENTION, AND EMERGENCY MEDICAL SERVICES
DISTRICT ADOPTING THE BAYTOWN FIRE CONTROL, PREVENTION,
AND EMERGENCY MEDICAL SERVICES DISTRICT'S INVESTMENT
POLICY; AND PROVIDING FOR THE EFFECTIVE DATE THEREOF.
4.
a. Consider the election of the President and Vice President and the appointment of
the Secretary.
Mrs. Leticia Brysch presented the agenda item and stated that the current officers were: Brenda
Bradley Smith, President; John Adkins, Vice President; and the City Clerk, Secretary.
Additionally, she stated that the elected officers new term will begin on September 01, 2015 and
expire on August 31, 2016.
A motion was made by Vice President John Adkins and seconded by Director Maurice
Watts approving for the current officers to remain the same. The vote was as follows:
Ayes: Vice President John Adkins, Director Gerald Baldwin, President Brenda
Bradley Smith, Director Richard Carr, Director Adelina Gomez - Abshire,
Director Maurice Watts, Director Kimberlee Whittington
Nays: None
Approved
5. REPORTS
a. Present an update regarding the Baytown Fire Training Field, Phase 2.
Chief Baylis presented the agenda item and stated that they opened bids on July 12th, with one
(1) bidder for $1.55 million to add the five story rescue tower, a rescue prompt, and an outdoor
shade structure that included a non - environmentally controlled single restroom. He stated that
once started they anticipate 180 construction working days.
FCPEMSD Board Regular Meeting Minutes
July 21, 2015
Page 5 of 5
During further discussion, there was an inquiry as to if the rescue tower would have burning
capability. Mr. Baylis stated that the tower would not have burning capability.
Director Watts inquired if the funding costs saving amount previously submitted for approval
could assist with restroom revisions. Chief Baylis stated that a change order could possibly be
done to add to the validity of an additional restroom or air control.
President Bradley Smith stated that agenda items 5.b. and 5.c. would be considered together.
b. Receive the Baytown Fire Control, Prevention, and Emergency Medical Services
District's Revenues and Expenditures Report for the Quarter ending June 30, 2015.
C. Receive the Baytown Fire Control, Prevention, and Emergency Medical Services
District's Quarterly Investment Report for the Quarter ending June 30, 2015.
Mr. Currie presented the agenda items and stated that the revenues were slightly ahead of last
year's with collections of 79.9% of budget. He stated that in the third quarter the district
exceeded its investment earnings budget by almost $31 and that the sales tax receipts were up by
8.44% compared to last year. Additionally, he stated that although the expenses were on
target the overtime account put the personnel services just above the 75% mark.
Additionally, he stated that the portfolio balance was at $669,903 with quarterly earnings of
$108.07 being an average rate of return of .0552 %.
6. MANAGER'S REPORT
a. Reminder that the next Baytown Fire Control, Prevention, and Emergency Medical
Services District meeting is scheduled for October 20, 2015, at 4:30 P.M. in the Baytown
Conference Room, City Hall, 2401 Market Street, Baytown, Texas.
General Manager Davis stated that the next Baytown Fire Control, Prevention, and Emergency
Medical Services District meeting is scheduled for October 20, 2015, at 4:30 P.M. in the
Baytown Conference Room.
7. ADJOURN
With there being no further business to discuss, President Bradley Smith adjourned the July 21,
2015, Fire Control, Prevention, and Emergency Medical Services District (FCPEMSD) Board
Regular NAeeting at 5:21 P.M. ��tuuly4pNj�,
i
Leticia Brysch, Secretary
City of Baytown