Loading...
2015 07 14 CCPD MinutesMINUTES OF THE REGULAR MEETING OF THE BOARD OF DIRECTORS OF THE BAYTOWN CRIME CONTROL AND PREVENTION DISTRICT July 14, 2015 The Board of Directors of the Baytown Crime Control and Prevention District (CCPD) met in a Regular Meeting on Tuesday, July 14, 2015, at 4:31 P.M., in the Council Chamber of the Baytown City Hall, 2401 Market Street, Baytown, Texas with the following in attendance: Rikki Wheeler Porter Flewellen Samuel Barker James Coker Chris Navarre Randall Strong Chris Warford President Vice - President Director Director Director Director Director Kevin Troller Assistant General Manager Deanie King General Counsel Leticia Brysch Secretary President Wheeler convened the July 14, 2015, Crime Control and Prevention District (CCPD) Board Regular Meeting with a quorum present at 4:31 P.M., all members were present with the exception of Directors Strong and Warford who both arrived at 4:32 P.M. 1. MINUTES a. Consider approving the minutes of the Baytown Crime Control and Prevention District Regular Meeting held on June 09, 2015. A motion was made by Director Samuel Barker and seconded by Vice President Porter Flewellen approving the June 09, 2015, CCPD Board Regular Meeting minutes. The vote was as follows: Ayes: Director Samuel Barker, Director James Coker, Vice President Porter Flewellen, Director Chris Navarre, President Rikki Wheeler Nays: None Other: Director Dr. Chris L. Warford (Not Present for Vote), Director Randall B. Strong (Not Present for Vote) Approved CCPD Board Regular Meeting Minutes July 07, 2015 Page 2 of 7 2. PUBLIC HEARINGS a. Conduct a public hearing regarding the Baytown Crime Control and Prevention District 2015 -16 Proposed Budget. At 4:33 P.M., President Wheeler opened and conducted a public hearing regarding the Baytown Crime Control and Prevention District 2015 -16 Proposed Budget. Assistant General Manager, Mr. Kevin Troller presented the agenda item and stated that the proposed budget had total revenues of $1,567,319, total expenditures of $1,829,843, with a total deficit of $262,524 and an ending working capital of $56,567. He stated that the expenditures included: $1,548,328 for personnel services and $10,625 for wearing apparel for a totaling operating expenditure of $1,558,953; the total capital outlay of $170,890 which included: for $16,600 for machinery and equipment; $50,000 for body cameras; $62,000 for two (2) patrol vehicles; and $42,290 for equipment for two (2) patrol vehicles; and $100,000 for contingency for unforeseen/new initiatives. Additionally, Assistant Chief Clifford Holden stated that they had more capital in the past but due to the increase in officers pay the money has moved down to cover personnel. With there being no one registered to speak regarding agenda item 2.a., President Wheeler closed the public hearing at 4:36 P.M. b. Conduct a second public hearing regarding the Baytown Crime Control and Prevention District 2015 -16 Proposed Budget. At 4:36 P.M., President Wheeler opened and conducted a second public hearing regarding the Baytown Crime Control and Prevention District 2015 -16 Proposed Budget. With there being no one registered to speak regarding agenda item 2.b., President Wheeler closed the second public hearing at 4:37 P.M. 3. PROPOSED RESOLUTIONS a. Consider a resolution approving a budget amendment to the Baytown Crime Control and Prevention District's Fiscal Year 2014 -15 budget in order to reprogram funds from Unforeseen/New Initiatives to Machinery and Equipment for fees associated with CopLogic, an online reporting system for the Police Department. Mr. Troller presented the agenda item and stated that Resolution No. 40 approves a budget amendment to the Baytown Crime Control and Prevention District's Fiscal Year 2014 -15 budget reprogramming funds in the amount of $18,500, from Unforeseen/New Initiatives (20601- 99002) to Machinery and Equipment (20601- 84042), for installation ($11,500) and licensing ($7,000) fees associated with CopLogic, an online reporting system for the Police Department. CCPD Board Regular Meeting Minutes July 07, 2015 Page 3 of 7 Additionally, Assistant Chief Clifford stated that they requested for CopLogic because it is a great program that allows the public to communicate via call in or online to file reports. He stated that it took longer to install the program than anticipated: therefore, the funds ran out and because of such they are requesting for the payment through the contingency fund. He further stated that because the $7,000 is an annual licensing fee it be requested accordingly. A motion was made by Director Randall B. Strong and seconded by Director Samuel Barker approving Resolution No. 40. The vote was as follows: Ayes: Director Samuel Barker, Director James Coker, Vice President Porter Flewellen, Director Chris Navarre, Director Dr. Chris L. Warford, President Rikki Wheeler, Director Randall B. Strong Nays: None Approved RESOLUTION NO. 40 A RESOLUTION OF THE BOARD OF DIRECTORS OF THE BAYTOWN CRIME CONTROL AND PREVENTION DISTRICT AMENDING THE BAYTOWN CRIME CONTROL AND PREVENTION DISTRICT'S FISCAL YEAR 2014 -2015 BUDGET IN ORDER TO REPROGRAM FUNDS FROM UNFORESEEN/NEW INITIATIVES TO MACHINERY AND EQUIPMENT FOR FEES ASSOCIATED WITH THE COPLOGIC, AN ONLINE REPORTING SYSTEM, FOR THE POLICE DEPARTMENT; MAKING OTHER REPRESENTATIONS RELATED THERETO; AND PROVIDING FOR THE EFFECTIVE DATE THEREOF. b. Consider a resolution adopting the Baytown Crime Control and Prevention District (CCPD) FY 2015 -16 Budget. Mr. Troller stated that Council will receive this budget at the July 23rd Council meeting and hold a public hearing in this regard at the August 13th then approve it at the August 27th Council meeting. A motion was made by Director Samuel Barker and seconded by Director Dr. Chris L. Warford approving Resolution No. 41. The vote was as follows: Ayes: Director Samuel Barker, Director James Coker, Vice President Porter Flewellen, Director Chris Navarre, Director Dr. Chris L. Warford, President Rikki Wheeler, Director Randall B. Strong Nays: None Approved CCPD Board Regular Meeting Minutes July 07, 2015 Page 4 of 7 RESOLUTION NO. 41 A RESOLUTION OF THE BOARD OF DIRECTORS OF THE BAYTOWN CRIME CONTROL AND PREVENTION DISTRICT ADOPTING A BUDGET FOR THE ENSUING FISCAL YEAR, BEGINNING OCTOBER 1, 2015, AND ENDING SEPTEMBER 30, 2016, IN ACCORDANCE WITH CHAPTER 363 OF THE TEXAS LOCAL GOVERNMENT CODE AND THE ALTERNATIVE PROCEDURES ADOPTED BY THE DISTRICT; MAKING OTHER PROVISIONS RELATED THERETO; AND PROVIDING FOR THE EFFECTIVE DATE THEREOF. C. Consider a resolution adopting the Baytown Crime Control and Prevention District's Investment Policy and Strategy Statement in accordance with the Public Funds Investment Act. Director of Finance, Ms. Louise Richman presented the agenda item and stated that Resolution No. 42 adopts the Baytown Crime Control and Prevention District's ( "CCPD ") Investment Policy and Strategy Statement with the following changes: 1) Increased the training hours to be 10 hour per year instead of 10 hours every other year for an investment officer; 2) Updated Carl Currie as an Investment Officer; and 3) Added Credit Suisse as an authorized broker /dealers. A motion was made by Director Samuel Barker and seconded by Director Randall B. Strong approving Resolution No. 42. The vote was as follows: Ayes: Director Samuel Barker, Director James Coker, Vice President Porter Flewellen, Director Chris Navarre, Director Dr. Chris L. Warford, President Rikki Wheeler, Director Randall B. Strong Nays: None Approved RESOLUTION NO. 42 A RESOLUTION OF THE BOARD OF DIRECTORS OF THE BAYTOWN CRIME CONTROL AND PREVENTION DISTRICT ADOPTING THE BAYTOWN CRIME CONTROL AND PREVENTION DISTRICT'S INVESTMENT POLICY; AND PROVIDING FOR THE EFFECTIVE DATE THEREOF. 4. BUSINESS ITEMS CCPD Board Regular Meeting Minutes July 07, 2015 Page 5 of 7 a. Consider the election of officers for President and Vice President and the appointment of Secretary. The current officers are: Rikki Wheeler, President; Porter Flewellen, Vice President; and the City Clerk as Secretary. A motion was made by Director Dr. Chris L. Warford and seconded by Director Samuel Barker approving the appointment of the City Clerk as the Secretary of the CCPD Board. The vote was as follows: Ayes: Director Samuel Barker, Director James Coker, Vice President Porter Flewellen, Director Chris Navarre, Director Dr. Chris L. Warford, President Rikki Wheeler, Director Randall B. Strong Nays: None Approved A motion was made by Director Dr. Chris L. Warford and seconded by Director James Coker approving for the current elected officers of Rikki Wheeler as President and Porter Flewellen as Vice President to remain the same for the next term. The vote was as follows: Ayes: Director Samuel Barker, Director James Coker, Vice President Porter Flewellen, Director Chris Navarre, Director Dr. Chris L. Watford, President Rikki Wheeler, Director Randall B. Strong Nays: None Approved 5. REPORTS a. Presentation of the CCPD Hot Spot and Commercial Vehicle Enforcement (CVE) statistical report. Assistant Chief Clifford presented the agenda item and stated that a copy of the CVE statistical report was presented in detail to the board. Director Warford inquired as to how the weight of the vehicles is determined. Assistant Chief Clifford stated that the weight of the vehicle is determined by an electronic portable weigh scale. Assistant Chief Clifford further stated that the Hot Spot team made 231 arrests which included five (5) DWI's, issued 654 citations, responded to 1,085 calls, made 1,022 traffic stops, made 1,375 pedestrian contacts, made 607 charges, and assisted Special Ops with 128 hours of their time. CCPD Board Regular Meeting Minutes July 07, 2015 Page 6 of 7 President Wheeler stated that agenda items 5.b. and 5.c. would be considered together. b. Receive the Baytown Crime Control and Prevention District's (CCPD) Revenue and Expenditure Report for the Quarter Ending June 30, 2015. C. Receive the Baytown Crime Control and Prevention District's (CCPD) Quarterly Investment Report for the Quarter Ending June 30, 2015. Ms. Richman presented the Baytown Crime Control and Prevention District's (CCPD) Revenue and Expenditure Report for the quarter ending quarter ending June 30, 2015. She stated that according to the sales tax receipts CCPD is ahead of budget by 78.72 %. She stated that during an audit the State found an adjustment of approximately $1,000 that was due to a vendor which reflected in a -1.44% for May receipts. President Wheeler inquired if the adjustment was the same for the Fire Control Prevention and Emergency Medical Services District ( FCPEMSD). In response to President Wheeler's inquiry, Ms. Richman stated that it was not the same for FCPEMSD because some vendors file incorrect reports which happen on occasions. With regards to the charts and graphs, Director Strong inquired as to why was there a spike towards the end of the each calendar quarter. In response to Director Strong's inquiry, Ms. Richman stated that the fluctuations are due to the times that a vendor pays their taxes in which some pay monthly, quarterly, or annually. During further discussion, Ms. Richman stated that the expenditures are on target and that there was approximately $5,000 left to be spent in the supplies line item due to grant funds being received for the body armor. Additionally, she stated that the remaining $24,000 from capital outlay was spent and will reflect on the next quarterly report. Ms. Richman stated that at the end of June 30, 2015, CCPD had right at $243,000 in its portfolio with a.0553% interest rate. 6. MANAGER'S REPORT a. The next Baytown Crime Control and Prevention District meeting is scheduled for Tuesday, October 13, 2015, at 4:30 P.M., in the Baytown City Council Chamber, 2401 Market Street, Baytown, Texas 77520. Mr. Troller that the next Baytown Crime Control and Prevention District meeting is scheduled for Tuesday, October 13, 2015, at 4:30 P.M., in the Baytown City Council Chamber. 7. ADJOURN CCPD Board Regular Meeting Minutes July 07, 2015 Page 7 of 7 A motion was made by Director Samuel Barker and seconded by Director Chris Navarre adjourning the July 14, 2015, CCPD Board Regular meeting. The vote was as follows: Ayes: Director Samuel Barker, Director James Coker, Vice President Porter Flewellen, Director Chris Navarre, Director Dr. Chris L. Warford, President Rikki Wheeler, Director Randall B. Strong Nays: None Approved With there being no further business to discuss, President Wheeler adjourned the July 14, 2015, Crime Control and Prevention District (CCPD) Board Regular Meeting at 4:59 P.M. hLL OA� c .0 Leticia Brysch, Secretary �yy City of Baytown