2015 08 20 MDD Minutes, SpecialMINUTES OF THE SPECIAL MEETING OF THE BOARD OF DIRECTORS
OF THE BAYTOWN MUNICIPAL DEVELOPMENT DISTRICT
August 20, 2015
The Board of Directors of the Baytown Municipal Development District (MDD) met in a
Special Meeting on Thursday, August 20, 2015, at 4:31 P.M., in the Council Chamber of the
Baytown City Hall, 2401 Market Street, Baytown, Texas with the following in attendance:
Stephen DonCarlos
President
Chris Presley
Vice President
Reggie Brewer
Secretary
Brandon Capetillo
Director
Gary Englert
Director
Mary Hernandez
Director
Robert Hoskins
Director
Dave Jirrels
Director
David McCartney
Director
Terry Sain
Director
Ron Bottoms Deputy General Manager
Ignacio Ramirez, Sr. General Counsel
Leticia Brysch Assistant Secretary
President DonCarlos convened the August 20, 2015, Municipal Development District (MDD)
Board Special Meeting with a quorum present at 4:31 P.M., all members were present with the
exception of Director Capetillo who arrived at 4:32 P.M., Director Englert who arrived at 4:39
P.M., and Director Renteria who was absent.
1. MINUTES
a. Consider approving the minutes of the Municipal Development District Regular
Meeting held on July 02, 2015.
A motion was made by Director Terry Sain and seconded by Director Robert C. Hoskins
approving the July 02, 2015, MDD Board Regular Meeting minutes. The vote was as follows:
Ayes: Secretary Reggie Brewer, President Stephen H. DonCarlos, Director Mary
Hernandez, Director Robert C. Hoskins, Director David P. Jirrels, Director
David McCartney, Vice - President Chris Presley, Director Terry Sain
Nays: None
Other: Director Brandon Capetillo (Not Present for Vote), Director Gary Englert
(Not Present for Vote), Director Mercedes Renteria III (Absent)
MDD Board Special Meeting Minutes
August 20, 2015
Page 2 of 9
Approved
2. PUBLIC HEARINGS
a. Conduct a public hearing concerning the Baytown Municipal Development
District's FY2015 -16 Proposed Budget.
At 4:32 P.M., Mayor DonCarlos opened and conducted a public hearing concerning the Baytown
Municipal Development District's FY2015 -16 Proposed Budget.
Assistant Finance Director, Carl Currie presented the agenda item and stated that the proposed
budget anticipated revenues of $6,096,800, total expenditures of $10,123,208, and an ending
working capital of $400,242.
With there being no one registered to speak regarding agenda item 2.a., Mayor DonCarlos closed
the public hearing at 4:33 P.M.
3. PROPOSED RESOLUTIONS
a. Consider a resolution adopting the Baytown Municipal Development District
FY2015 -16 Budget.
During discussion of the MDD FY2015 -16 Budget, Director Presley stated in regards to
the Town Square Phase II that he had concerns regarding the need for shade shelter. He stated
that he talked with the parks department about funding it and possibly incorporating it in a
future Phase III which could be far in the future. He stated that the shade shelter provides for
multi - functional purposes and wanted to be certain that funding would be available for it when
needed.
In response to Director Presley's concern, Director of Parks and Recreation, Scott Johnson stated
that the cost for a shelter in the size of 24X34 would be an estimate of $55,000. He stated that
because there is not much property space in the downtown area, they propose for the initial year
to set up event tents, in which they already have, so that they can get a better flow of the park
functions before placing something permanent out there.
A motion was made by Director Robert C. Hoskins and seconded by Director Terry Sain
approving Resolution No. 256. The vote was as follows:
Ayes: Secretary Reggie Brewer, Director Brandon Capetillo, President Stephen
H. DonCarlos, Director Gary Englert, Director Mary Hernandez, Director
Robert C. Hoskins, Director David P. Jirrels, Director David McCartney,
Vice - President Chris Presley, Director Terry Sain
Nays: None
Other: Director Mercedes Renteria III (Absent)
Approved
RESOLUTION NO. 256
MDD Board Special Meeting Minutes
August 20, 2015
Page 3 of 9
A RESOLUTION OF THE BOARD OF DIRECTORS OF THE BAYTOWN
MUNICIPAL DEVELOPMENT DISTRICT ADOPTING A BUDGET FOR THE
ENSUING FISCAL YEAR, BEGINNING OCTOBER 1, 2015, AND ENDING
SEPTEMBER 30, 2016; AND PROVIDING FOR THE EFFECTIVE DATE
THEREOF.
4. BUSINESS ITEMS
a. Consider the election of officers for President and Vice President, and Secretary;
and the appointment of an Assistant Secretary.
Mayor DonCarlos presented the agenda item and stated that the present officers of the MDD
Board were Stephen H. DonCarlos, President; Chris Presley, Vice President; Reggie Brewer,
Secretary; and the City Clerk as Assistant Secretary.
Director Hernandez recommended that the current officials and appointee remain the same for
the next term.
A motion was made by Director Mary Hernandez and seconded by Director David McCartney
approving the election of Stephen H. DonCarlos, President; Chris Presley, Vice President;
Reggie Brewer, Secretary; and the appointment of the City Clerk as Assistant Secretary. The
vote was as follows:
Ayes: Secretary Reggie Brewer, Director Brandon Capetillo, President Stephen
H. DonCarlos, Director Gary Englert, Director Mary Hernandez, Director
Robert C. Hoskins, Director David P. Jirrels, Director David McCartney,
Vice - President Chris Presley, Director Terry Sain
Nays: None
Other: Director Mercedes Renteria III (Absent)
Approved
5. REPORTS
a. Receive the Economic Development Foundation third quarter report.
Mr. B.J. Simon presented the Economic Development Foundation (EDF) third quarter report and
stated that during the third quarter time period they responded to 72 prospects with three projects
currently active. During further discussion in regards to the PKF consultant report regarding the
feasibility of a hotel and conference center at Bayland Island, he stated that they are moving
MDD Board Special Meeting Minutes
August 20, 2015
Page 4 of 9
forward with doing assessments with the respects to what type of incentives would be rational
for this project. He stated that the feasibility analysis indicated that there's a demand for a full
service hotel; therefore they're using the San Marcos Conference Center as a benchmark and
decided to use the push profile as oppose to the RFP process that was done in 2008 to identify
potential investors or providers. He further stated that the feasibility analysis for this project is
not related to a specific site, but rather a region. Additionally, he stated that the EDF continues to
undertake initiatives designed to expand the economic base in the Baytown service area. In
conclusion of the discussion with regards to the hotel and conference center, Mayor DonCarlos
stated that although the preferred site location for this project is Bayland Island, he
recommended that there be alternate site locations included in the proposal.
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Director Presley requested that consent agenda item 6.d. be pulled for discussion.
A motion was made by Director Robert C. Hoskins and seconded by Director Brandon Capetillo
approving consent agenda items 6.a. through 6.c., and 6.e. through 61. The vote was as follows:
Ayes: Secretary Reggie Brewer, Director Brandon Capetillo, President Stephen
H. DonCarlos, Director Gary Englert, Director Mary Hernandez, Director
Robert C. Hoskins, Director David P. Jirrels, Director David McCartney,
Vice - President Chris Presley, Director Terry Sain
Nays: None
Other: Director Mercedes Renteria III (Absent)
Approved
a. Consider a resolution authorizing an interlocal agreement with the City of Baytown
for the rent- to- own/purchase of an Ice Rink for the Town Square.
RESOLUTION NO. 257
A RESOLUTION OF THE BOARD OF DIRECTORS OF THE BAYTOWN
MUNICIPAL DEVELOPMENT DISTRICT AUTHORIZING THE PRESIDENT
TO EXECUTE AN INTERLOCAL AGREEMENT WITH THE CITY OF
BAYTOWN FOR FUNDING OF THE TOWN SQUARE ICE RINK PROJECT;
AUTHORIZING PAYMENT OF AN AMOUNT NOT TO EXCEED TWO
HUNDRED TWENTY -SIX THOUSAND NINE HUNDRED FORTY AND
N01100 DOLLARS ($226,940.00); MAKING OTHER PROVISIONS
RELATED THERETO; AND PROVIDING FOR THE EFFECTIVE DATE
THEREOF.
MDD Board Special Meeting Minutes
August 20, 2015
Page 5 of 9
b. Consider a resolution authorizing an interlocal agreement with the City of Baytown
for up to $50,000 to paint bridge overpasses throughout the City.
RESOLUTION NO. 258
A RESOLUTION OF THE BOARD OF DIRECTORS OF THE BAYTOWN
MUNICIPAL DEVELOPMENT DISTRICT AUTHORIZING THE PRESIDENT
TO EXECUTE AN INTERLOCAL AGREEMENT WITH THE CITY OF
BAYTOWN FOR FUNDING OF THE PAINTING OF BRIDGE
OVERPASSES; AUTHORIZING PAYMENT OF AN AMOUNT NOT TO
EXCEED FIFTY THOUSAND AND NO 1100 DOLLARS ($50,000.00);
MAKING OTHER PROVISIONS RELATED THERETO; AND PROVIDING
FOR THE EFFECTIVE DATE THEREOF.
C. Consider a resolution authorizing an interlocal agreement with the City of Baytown
for the construction and installation of a Kayak Launch at Roseland and Bayland Parks.
RESOLUTION NO. 259
A RESOLUTION OF THE BOARD OF DIRECTORS OF THE BAYTOWN
MUNICIPAL DEVELOPMENT DISTRICT AUTHORIZING THE PRESIDENT
TO EXECUTE AN INTERLOCAL AGREEMENT WITH THE CITY OF
BAYTOWN FOR FUNDING OF THE INSTALLATION OF A KAYAK
LAUNCH AT ROSELAND AND BAYLAND PARKS; AUTHORIZING
PAYMENT OF AN AMOUNT NOT TO EXCEED SEVENTY THOUSAND
AND N01100 DOLLARS ($70,000.00); MAKING OTHER PROVISIONS
RELATED THERETO; AND PROVIDING FOR THE EFFECTIVE DATE
THEREOF.
e. Consider a resolution authorizing an interlocal agreement with the City of Baytown
for repairs to the Firefighter Memorial at Bicentennial Park.
RESOLUTION NO. 260
A RESOLUTION OF THE BOARD OF DIRECTORS OF THE BAYTOWN
MUNICIPAL DEVELOPMENT DISTRICT AUTHORIZING THE PRESIDENT
TO EXECUTE AN INTERLOCAL AGREEMENT WITH THE CITY OF
BAYTOWN FOR FUNDING OF THE FIREFIGHTER MEMORIAL AT
BICENTENNIAL PARK REPAIR PROJECT; AUTHORIZING PAYMENT OF
AN AMOUNT NOT TO EXCEED THIRTY -THREE THOUSAND SIX
HUNDRED TWENTY -FIVE AND NO /100 DOLLARS ($33,625.00); MAKING
OTHER PROVISIONS RELATED THERETO; AND PROVIDING FOR THE
EFFECTIVE DATE THEREOF.
MDD Board Special Meeting Minutes
August 20, 2015
Page 6 of 9
f. Consider a resolution authorizing an interlocal agreement with the City of Baytown
for the Roseland Park Restroom Replacement Project.
RESOLUTION NO. 261
A RESOLUTION OF THE BOARD OF DIRECTORS OF THE BAYTOWN
MUNICIPAL DEVELOPMENT DISTRICT AUTHORIZING THE PRESIDENT
TO EXECUTE AN INTERLOCAL AGREEMENT WITH THE CITY OF
BAYTOWN FOR FUNDING OF THE ROSELAND PARK RESTROOM
REPLACEMENT PROJECT; AUTHORIZING PAYMENT OF AN AMOUNT
NOT TO EXCEED ONE HUNDRED THIRTY -FIVE THOUSAND AND
NO /100 DOLLARS ($135,000.00); MAKING OTHER PROVISIONS
RELATED THERETO; AND PROVIDING FOR THE EFFECTIVE DATE
THEREOF.
g. Consider a resolution authorizing an interlocal agreement with the City of Baytown
for the construction of the Lincoln Cedars Park Fence.
RESOLUTION NO. 262
A RESOLUTION OF THE BOARD OF DIRECTORS OF THE BAYTOWN
MUNICIPAL DEVELOPMENT DISTRICT AUTHORIZING THE PRESIDENT
TO EXECUTE AN INTERLOCAL AGREEMENT WITH THE CITY OF
BAYTOWN FOR FUNDING OF THE LINCOLN CEDARS PARK FENCE
PROJECT; AUTHORIZING PAYMENT OF AN AMOUNT NOT TO EXCEED
TWELVE THOUSAND AND NO /100 DOLLARS ($12,000.00); MAKING
OTHER PROVISIONS RELATED THERETO; AND PROVIDING FOR THE
EFFECTIVE DATE THEREOF.
h. Consider a resolution authorizing an interlocal agreement with the City of Baytown
for the construction of a fence at Westwood Park.
RESOLUTION NO. 263
A RESOLUTION OF THE BOARD OF DIRECTORS OF THE BAYTOWN
MUNICIPAL DEVELOPMENT DISTRICT AUTHORIZING THE PRESIDENT
TO EXECUTE AN INTERLOCAL AGREEMENT WITH THE CITY OF
BAYTOWN FOR FUNDING OF THE WESTWOOD PARK FENCE
RELOCATION PROJECT; AUTHORIZING PAYMENT OF AN AMOUNT
NOT TO EXCEED FIFTY THOUSAND SIX HUNDRED SIXTY -THREE AND
NO 1100 DOLLARS ($50,663.00); MAKING OTHER PROVISIONS RELATED
THERETO; AND PROVIDING FOR THE EFFECTIVE DATE THEREOF.
MDD Board Special Meeting Minutes
August 20, 2015
Page 7 of 9
i. Consider a resolution authorizing an interlocal agreement with the City of Baytown
for the development and construction of a loop trail at Pelly Park.
RESOLUTION NO. 264
A RESOLUTION OF THE BOARD OF DIRECTORS OF THE BAYTOWN
MUNICIPAL DEVELOPMENT DISTRICT AUTHORIZING THE PRESIDENT
TO EXECUTE AN INTERLOCAL AGREEMENT WITH THE CITY OF
BAYTOWN FOR FUNDING OF THE PELLY PARK LOOP TRAIL AND
PLAYGROUND PROJECT; AUTHORIZING PAYMENT OF AN AMOUNT
NOT TO EXCEED ONE HUNDRED ELEVEN THOUSAND AND NO 1100
DOLLARS ($111,000.00); MAKING OTHER PROVISIONS RELATED
THERETO; AND PROVIDING FOR THE EFFECTIVE DATE THEREOF.
j. Consider a resolution authorizing an interlocal agreement with the City of Baytown
for the Town Square Phase II Project.
RESOLUTION NO. 265
A RESOLUTION OF THE BOARD OF DIRECTORS OF THE BAYTOWN
MUNICIPAL DEVELOPMENT DISTRICT AUTHORIZING THE PRESIDENT
TO EXECUTE AN INTERLOCAL AGREEMENT WITH THE CITY OF
BAYTOWN FOR FUNDING OF THE TOWN SQUARE PHASE II PROJECT;
AUTHORIZING PAYMENT OF AN AMOUNT NOT TO EXCEED SIX
HUNDRED THOUSAND AND NO 1100 DOLLARS ($600,000.00); MAKING
OTHER PROVISIONS RELATED THERETO; AND PROVIDING FOR THE
EFFECTIVE DATE THEREOF.
k. Consider a resolution authorizing an interlocal agreement with the City of Baytown
for expenditures up to $50,000 for improvements to the Baytown sports league facilities.
RESOLUTION NO. 266
A RESOLUTION OF THE BOARD OF DIRECTORS OF THE BAYTOWN
MUNICIPAL DEVELOPMENT DISTRICT AUTHORIZING THE PRESIDENT
TO EXECUTE AN INTERLOCAL AGREEMENT WITH THE CITY OF
BAYTOWN FOR FUNDING OF IMPROVEMENTS TO THE BAYTOWN
SPORTS LEAGUE FACILITIES; AUTHORIZING PAYMENT OF AN
AMOUNT NOT TO EXCEED FIFTY THOUSAND AND NO 1100 DOLLARS
($50,000.00); MAKING OTHER PROVISIONS RELATED THERETO; AND
PROVIDING FOR THE EFFECTIVE DATE THEREOF.
MDD Board Special Meeting Minutes
August 20, 2015
Page 8 of 9
6.d. Consider a resolution authorizing an interlocal agreement with the City of Baytown
for Community Center Path Improvements.
Director Presley stated that after observing the path area he supports the ADA improvements but
inquired if the walkway improvements were priority being that there are other areas in the city
where walkways are in worse conditions. Mr. Johnson stated that the walkway between the
Community Center and City Hall has been in need of replacement for some time because it
stands in deep water after a small rain event, making the connection from City Hall /Community
Center almost impossible at times.
A motion was made by Director Robert C. Hoskins and seconded by Director Mary Hernandez
approving consent agenda item 6.d. The vote was as follows:
Ayes: Secretary Reggie Brewer, Director Brandon Capetillo, President Stephen
H. DonCarlos, Director Gary Englert, Director Mary Hernandez, Director
Robert C. Hoskins, Director David P. Jirrels, Director David McCartney,
Vice - President Chris Presley, Director Terry Sain
Nays: None
Other: Director Mercedes Renteria III (Absent)
Approved
RESOLUTION NO. 267
A RESOLUTION OF THE BOARD OF DIRECTORS OF THE BAYTOWN
MUNICIPAL DEVELOPMENT DISTRICT AUTHORIZING THE PRESIDENT
TO EXECUTE AN INTERLOCAL AGREEMENT WITH THE CITY OF
BAYTOWN FOR FUNDING OF THE COMMUNITY CENTER PATH
IMPROVEMENTS PROJECT; AUTHORIZING PAYMENT OF AN AMOUNT
NOT TO EXCEED SIXTY -SEVEN THOUSAND EIGHT HUNDRED THIRTY
AND NO /100 DOLLARS ($67,830.00); MAKING OTHER PROVISIONS
RELATED THERETO; AND PROVIDING FOR THE EFFECTIVE DATE
THEREOF.
7. MANAGER'S REPORT
a. Reminder that the next Baytown Municipal Development District meeting is
scheduled for Thursday, September 03, 2015, at 4:30 P.M., in the City Council Chamber,
2401 Market Street, Baytown, Texas, 77520.
Deputy General Manager Bottoms presented the agenda item and stated that the next Baytown
Municipal Development District meeting is scheduled for Thursday, September 03, 2015, at 4:30
P.M.
NtDD Board Special Mccung Nfimaes
\u=cttst 20, 2015
Page 9 of 9
Assistant Secretary, Leticia Brysch stated that a cancelnuun notice will sent out in the event there
are no agendas items for the neat meeting.
8. ARJOIJEN
A motion was made by Director David 11, JuTels and seconded by Director Robert C, Hoskins
adjourning the August 20, 2015, MDD Board Special Meeting. The vote was as follows:
Ayes: Secretary Reggie Breeder, Director Brandon Capetillo, President Stephen
Id DortCarlos, Director Garry Englurt, Director Mary Hernandez. Director
Robert C. Hoskins, Director David 11. Jirrels, Director David McCartney,
Vice- President Chris Presley, Director Terry Sain
Nays' None
(ether: Director Mercedes Renteria Ill (Absent)
Approved
With there being no further business to discuss, PiesidentDonCarlos adjourned the August 20,
2015, Municipal Development District (MDD) Board Special Meeting at 5:12 P.M.
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Leticia Brysch, Assist t Secretary a'
City of Baytown N r lyr
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