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2015 08 20 MDD Minutes, SpecialMINUTES OF THE SPECIAL MEETING OF THE BOARD OF DIRECTORS OF THE BAYTOWN MUNICIPAL DEVELOPMENT DISTRICT August 20, 2015 The Board of Directors of the Baytown Municipal Development District (MDD) met in a Special Meeting on Thursday, August 20, 2015, at 4:31 P.M., in the Council Chamber of the Baytown City Hall, 2401 Market Street, Baytown, Texas with the following in attendance: Stephen DonCarlos President Chris Presley Vice President Reggie Brewer Secretary Brandon Capetillo Director Gary Englert Director Mary Hernandez Director Robert Hoskins Director Dave Jirrels Director David McCartney Director Terry Sain Director Ron Bottoms Deputy General Manager Ignacio Ramirez, Sr. General Counsel Leticia Brysch Assistant Secretary President DonCarlos convened the August 20, 2015, Municipal Development District (MDD) Board Special Meeting with a quorum present at 4:31 P.M., all members were present with the exception of Director Capetillo who arrived at 4:32 P.M., Director Englert who arrived at 4:39 P.M., and Director Renteria who was absent. 1. MINUTES a. Consider approving the minutes of the Municipal Development District Regular Meeting held on July 02, 2015. A motion was made by Director Terry Sain and seconded by Director Robert C. Hoskins approving the July 02, 2015, MDD Board Regular Meeting minutes. The vote was as follows: Ayes: Secretary Reggie Brewer, President Stephen H. DonCarlos, Director Mary Hernandez, Director Robert C. Hoskins, Director David P. Jirrels, Director David McCartney, Vice - President Chris Presley, Director Terry Sain Nays: None Other: Director Brandon Capetillo (Not Present for Vote), Director Gary Englert (Not Present for Vote), Director Mercedes Renteria III (Absent) MDD Board Special Meeting Minutes August 20, 2015 Page 2 of 9 Approved 2. PUBLIC HEARINGS a. Conduct a public hearing concerning the Baytown Municipal Development District's FY2015 -16 Proposed Budget. At 4:32 P.M., Mayor DonCarlos opened and conducted a public hearing concerning the Baytown Municipal Development District's FY2015 -16 Proposed Budget. Assistant Finance Director, Carl Currie presented the agenda item and stated that the proposed budget anticipated revenues of $6,096,800, total expenditures of $10,123,208, and an ending working capital of $400,242. With there being no one registered to speak regarding agenda item 2.a., Mayor DonCarlos closed the public hearing at 4:33 P.M. 3. PROPOSED RESOLUTIONS a. Consider a resolution adopting the Baytown Municipal Development District FY2015 -16 Budget. During discussion of the MDD FY2015 -16 Budget, Director Presley stated in regards to the Town Square Phase II that he had concerns regarding the need for shade shelter. He stated that he talked with the parks department about funding it and possibly incorporating it in a future Phase III which could be far in the future. He stated that the shade shelter provides for multi - functional purposes and wanted to be certain that funding would be available for it when needed. In response to Director Presley's concern, Director of Parks and Recreation, Scott Johnson stated that the cost for a shelter in the size of 24X34 would be an estimate of $55,000. He stated that because there is not much property space in the downtown area, they propose for the initial year to set up event tents, in which they already have, so that they can get a better flow of the park functions before placing something permanent out there. A motion was made by Director Robert C. Hoskins and seconded by Director Terry Sain approving Resolution No. 256. The vote was as follows: Ayes: Secretary Reggie Brewer, Director Brandon Capetillo, President Stephen H. DonCarlos, Director Gary Englert, Director Mary Hernandez, Director Robert C. Hoskins, Director David P. Jirrels, Director David McCartney, Vice - President Chris Presley, Director Terry Sain Nays: None Other: Director Mercedes Renteria III (Absent) Approved RESOLUTION NO. 256 MDD Board Special Meeting Minutes August 20, 2015 Page 3 of 9 A RESOLUTION OF THE BOARD OF DIRECTORS OF THE BAYTOWN MUNICIPAL DEVELOPMENT DISTRICT ADOPTING A BUDGET FOR THE ENSUING FISCAL YEAR, BEGINNING OCTOBER 1, 2015, AND ENDING SEPTEMBER 30, 2016; AND PROVIDING FOR THE EFFECTIVE DATE THEREOF. 4. BUSINESS ITEMS a. Consider the election of officers for President and Vice President, and Secretary; and the appointment of an Assistant Secretary. Mayor DonCarlos presented the agenda item and stated that the present officers of the MDD Board were Stephen H. DonCarlos, President; Chris Presley, Vice President; Reggie Brewer, Secretary; and the City Clerk as Assistant Secretary. Director Hernandez recommended that the current officials and appointee remain the same for the next term. A motion was made by Director Mary Hernandez and seconded by Director David McCartney approving the election of Stephen H. DonCarlos, President; Chris Presley, Vice President; Reggie Brewer, Secretary; and the appointment of the City Clerk as Assistant Secretary. The vote was as follows: Ayes: Secretary Reggie Brewer, Director Brandon Capetillo, President Stephen H. DonCarlos, Director Gary Englert, Director Mary Hernandez, Director Robert C. Hoskins, Director David P. Jirrels, Director David McCartney, Vice - President Chris Presley, Director Terry Sain Nays: None Other: Director Mercedes Renteria III (Absent) Approved 5. REPORTS a. Receive the Economic Development Foundation third quarter report. Mr. B.J. Simon presented the Economic Development Foundation (EDF) third quarter report and stated that during the third quarter time period they responded to 72 prospects with three projects currently active. During further discussion in regards to the PKF consultant report regarding the feasibility of a hotel and conference center at Bayland Island, he stated that they are moving MDD Board Special Meeting Minutes August 20, 2015 Page 4 of 9 forward with doing assessments with the respects to what type of incentives would be rational for this project. He stated that the feasibility analysis indicated that there's a demand for a full service hotel; therefore they're using the San Marcos Conference Center as a benchmark and decided to use the push profile as oppose to the RFP process that was done in 2008 to identify potential investors or providers. He further stated that the feasibility analysis for this project is not related to a specific site, but rather a region. Additionally, he stated that the EDF continues to undertake initiatives designed to expand the economic base in the Baytown service area. In conclusion of the discussion with regards to the hotel and conference center, Mayor DonCarlos stated that although the preferred site location for this project is Bayland Island, he recommended that there be alternate site locations included in the proposal. G�KIli�y`►f1 =11 Director Presley requested that consent agenda item 6.d. be pulled for discussion. A motion was made by Director Robert C. Hoskins and seconded by Director Brandon Capetillo approving consent agenda items 6.a. through 6.c., and 6.e. through 61. The vote was as follows: Ayes: Secretary Reggie Brewer, Director Brandon Capetillo, President Stephen H. DonCarlos, Director Gary Englert, Director Mary Hernandez, Director Robert C. Hoskins, Director David P. Jirrels, Director David McCartney, Vice - President Chris Presley, Director Terry Sain Nays: None Other: Director Mercedes Renteria III (Absent) Approved a. Consider a resolution authorizing an interlocal agreement with the City of Baytown for the rent- to- own/purchase of an Ice Rink for the Town Square. RESOLUTION NO. 257 A RESOLUTION OF THE BOARD OF DIRECTORS OF THE BAYTOWN MUNICIPAL DEVELOPMENT DISTRICT AUTHORIZING THE PRESIDENT TO EXECUTE AN INTERLOCAL AGREEMENT WITH THE CITY OF BAYTOWN FOR FUNDING OF THE TOWN SQUARE ICE RINK PROJECT; AUTHORIZING PAYMENT OF AN AMOUNT NOT TO EXCEED TWO HUNDRED TWENTY -SIX THOUSAND NINE HUNDRED FORTY AND N01100 DOLLARS ($226,940.00); MAKING OTHER PROVISIONS RELATED THERETO; AND PROVIDING FOR THE EFFECTIVE DATE THEREOF. MDD Board Special Meeting Minutes August 20, 2015 Page 5 of 9 b. Consider a resolution authorizing an interlocal agreement with the City of Baytown for up to $50,000 to paint bridge overpasses throughout the City. RESOLUTION NO. 258 A RESOLUTION OF THE BOARD OF DIRECTORS OF THE BAYTOWN MUNICIPAL DEVELOPMENT DISTRICT AUTHORIZING THE PRESIDENT TO EXECUTE AN INTERLOCAL AGREEMENT WITH THE CITY OF BAYTOWN FOR FUNDING OF THE PAINTING OF BRIDGE OVERPASSES; AUTHORIZING PAYMENT OF AN AMOUNT NOT TO EXCEED FIFTY THOUSAND AND NO 1100 DOLLARS ($50,000.00); MAKING OTHER PROVISIONS RELATED THERETO; AND PROVIDING FOR THE EFFECTIVE DATE THEREOF. C. Consider a resolution authorizing an interlocal agreement with the City of Baytown for the construction and installation of a Kayak Launch at Roseland and Bayland Parks. RESOLUTION NO. 259 A RESOLUTION OF THE BOARD OF DIRECTORS OF THE BAYTOWN MUNICIPAL DEVELOPMENT DISTRICT AUTHORIZING THE PRESIDENT TO EXECUTE AN INTERLOCAL AGREEMENT WITH THE CITY OF BAYTOWN FOR FUNDING OF THE INSTALLATION OF A KAYAK LAUNCH AT ROSELAND AND BAYLAND PARKS; AUTHORIZING PAYMENT OF AN AMOUNT NOT TO EXCEED SEVENTY THOUSAND AND N01100 DOLLARS ($70,000.00); MAKING OTHER PROVISIONS RELATED THERETO; AND PROVIDING FOR THE EFFECTIVE DATE THEREOF. e. Consider a resolution authorizing an interlocal agreement with the City of Baytown for repairs to the Firefighter Memorial at Bicentennial Park. RESOLUTION NO. 260 A RESOLUTION OF THE BOARD OF DIRECTORS OF THE BAYTOWN MUNICIPAL DEVELOPMENT DISTRICT AUTHORIZING THE PRESIDENT TO EXECUTE AN INTERLOCAL AGREEMENT WITH THE CITY OF BAYTOWN FOR FUNDING OF THE FIREFIGHTER MEMORIAL AT BICENTENNIAL PARK REPAIR PROJECT; AUTHORIZING PAYMENT OF AN AMOUNT NOT TO EXCEED THIRTY -THREE THOUSAND SIX HUNDRED TWENTY -FIVE AND NO /100 DOLLARS ($33,625.00); MAKING OTHER PROVISIONS RELATED THERETO; AND PROVIDING FOR THE EFFECTIVE DATE THEREOF. MDD Board Special Meeting Minutes August 20, 2015 Page 6 of 9 f. Consider a resolution authorizing an interlocal agreement with the City of Baytown for the Roseland Park Restroom Replacement Project. RESOLUTION NO. 261 A RESOLUTION OF THE BOARD OF DIRECTORS OF THE BAYTOWN MUNICIPAL DEVELOPMENT DISTRICT AUTHORIZING THE PRESIDENT TO EXECUTE AN INTERLOCAL AGREEMENT WITH THE CITY OF BAYTOWN FOR FUNDING OF THE ROSELAND PARK RESTROOM REPLACEMENT PROJECT; AUTHORIZING PAYMENT OF AN AMOUNT NOT TO EXCEED ONE HUNDRED THIRTY -FIVE THOUSAND AND NO /100 DOLLARS ($135,000.00); MAKING OTHER PROVISIONS RELATED THERETO; AND PROVIDING FOR THE EFFECTIVE DATE THEREOF. g. Consider a resolution authorizing an interlocal agreement with the City of Baytown for the construction of the Lincoln Cedars Park Fence. RESOLUTION NO. 262 A RESOLUTION OF THE BOARD OF DIRECTORS OF THE BAYTOWN MUNICIPAL DEVELOPMENT DISTRICT AUTHORIZING THE PRESIDENT TO EXECUTE AN INTERLOCAL AGREEMENT WITH THE CITY OF BAYTOWN FOR FUNDING OF THE LINCOLN CEDARS PARK FENCE PROJECT; AUTHORIZING PAYMENT OF AN AMOUNT NOT TO EXCEED TWELVE THOUSAND AND NO /100 DOLLARS ($12,000.00); MAKING OTHER PROVISIONS RELATED THERETO; AND PROVIDING FOR THE EFFECTIVE DATE THEREOF. h. Consider a resolution authorizing an interlocal agreement with the City of Baytown for the construction of a fence at Westwood Park. RESOLUTION NO. 263 A RESOLUTION OF THE BOARD OF DIRECTORS OF THE BAYTOWN MUNICIPAL DEVELOPMENT DISTRICT AUTHORIZING THE PRESIDENT TO EXECUTE AN INTERLOCAL AGREEMENT WITH THE CITY OF BAYTOWN FOR FUNDING OF THE WESTWOOD PARK FENCE RELOCATION PROJECT; AUTHORIZING PAYMENT OF AN AMOUNT NOT TO EXCEED FIFTY THOUSAND SIX HUNDRED SIXTY -THREE AND NO 1100 DOLLARS ($50,663.00); MAKING OTHER PROVISIONS RELATED THERETO; AND PROVIDING FOR THE EFFECTIVE DATE THEREOF. MDD Board Special Meeting Minutes August 20, 2015 Page 7 of 9 i. Consider a resolution authorizing an interlocal agreement with the City of Baytown for the development and construction of a loop trail at Pelly Park. RESOLUTION NO. 264 A RESOLUTION OF THE BOARD OF DIRECTORS OF THE BAYTOWN MUNICIPAL DEVELOPMENT DISTRICT AUTHORIZING THE PRESIDENT TO EXECUTE AN INTERLOCAL AGREEMENT WITH THE CITY OF BAYTOWN FOR FUNDING OF THE PELLY PARK LOOP TRAIL AND PLAYGROUND PROJECT; AUTHORIZING PAYMENT OF AN AMOUNT NOT TO EXCEED ONE HUNDRED ELEVEN THOUSAND AND NO 1100 DOLLARS ($111,000.00); MAKING OTHER PROVISIONS RELATED THERETO; AND PROVIDING FOR THE EFFECTIVE DATE THEREOF. j. Consider a resolution authorizing an interlocal agreement with the City of Baytown for the Town Square Phase II Project. RESOLUTION NO. 265 A RESOLUTION OF THE BOARD OF DIRECTORS OF THE BAYTOWN MUNICIPAL DEVELOPMENT DISTRICT AUTHORIZING THE PRESIDENT TO EXECUTE AN INTERLOCAL AGREEMENT WITH THE CITY OF BAYTOWN FOR FUNDING OF THE TOWN SQUARE PHASE II PROJECT; AUTHORIZING PAYMENT OF AN AMOUNT NOT TO EXCEED SIX HUNDRED THOUSAND AND NO 1100 DOLLARS ($600,000.00); MAKING OTHER PROVISIONS RELATED THERETO; AND PROVIDING FOR THE EFFECTIVE DATE THEREOF. k. Consider a resolution authorizing an interlocal agreement with the City of Baytown for expenditures up to $50,000 for improvements to the Baytown sports league facilities. RESOLUTION NO. 266 A RESOLUTION OF THE BOARD OF DIRECTORS OF THE BAYTOWN MUNICIPAL DEVELOPMENT DISTRICT AUTHORIZING THE PRESIDENT TO EXECUTE AN INTERLOCAL AGREEMENT WITH THE CITY OF BAYTOWN FOR FUNDING OF IMPROVEMENTS TO THE BAYTOWN SPORTS LEAGUE FACILITIES; AUTHORIZING PAYMENT OF AN AMOUNT NOT TO EXCEED FIFTY THOUSAND AND NO 1100 DOLLARS ($50,000.00); MAKING OTHER PROVISIONS RELATED THERETO; AND PROVIDING FOR THE EFFECTIVE DATE THEREOF. MDD Board Special Meeting Minutes August 20, 2015 Page 8 of 9 6.d. Consider a resolution authorizing an interlocal agreement with the City of Baytown for Community Center Path Improvements. Director Presley stated that after observing the path area he supports the ADA improvements but inquired if the walkway improvements were priority being that there are other areas in the city where walkways are in worse conditions. Mr. Johnson stated that the walkway between the Community Center and City Hall has been in need of replacement for some time because it stands in deep water after a small rain event, making the connection from City Hall /Community Center almost impossible at times. A motion was made by Director Robert C. Hoskins and seconded by Director Mary Hernandez approving consent agenda item 6.d. The vote was as follows: Ayes: Secretary Reggie Brewer, Director Brandon Capetillo, President Stephen H. DonCarlos, Director Gary Englert, Director Mary Hernandez, Director Robert C. Hoskins, Director David P. Jirrels, Director David McCartney, Vice - President Chris Presley, Director Terry Sain Nays: None Other: Director Mercedes Renteria III (Absent) Approved RESOLUTION NO. 267 A RESOLUTION OF THE BOARD OF DIRECTORS OF THE BAYTOWN MUNICIPAL DEVELOPMENT DISTRICT AUTHORIZING THE PRESIDENT TO EXECUTE AN INTERLOCAL AGREEMENT WITH THE CITY OF BAYTOWN FOR FUNDING OF THE COMMUNITY CENTER PATH IMPROVEMENTS PROJECT; AUTHORIZING PAYMENT OF AN AMOUNT NOT TO EXCEED SIXTY -SEVEN THOUSAND EIGHT HUNDRED THIRTY AND NO /100 DOLLARS ($67,830.00); MAKING OTHER PROVISIONS RELATED THERETO; AND PROVIDING FOR THE EFFECTIVE DATE THEREOF. 7. MANAGER'S REPORT a. Reminder that the next Baytown Municipal Development District meeting is scheduled for Thursday, September 03, 2015, at 4:30 P.M., in the City Council Chamber, 2401 Market Street, Baytown, Texas, 77520. Deputy General Manager Bottoms presented the agenda item and stated that the next Baytown Municipal Development District meeting is scheduled for Thursday, September 03, 2015, at 4:30 P.M. NtDD Board Special Mccung Nfimaes \u=cttst 20, 2015 Page 9 of 9 Assistant Secretary, Leticia Brysch stated that a cancelnuun notice will sent out in the event there are no agendas items for the neat meeting. 8. ARJOIJEN A motion was made by Director David 11, JuTels and seconded by Director Robert C, Hoskins adjourning the August 20, 2015, MDD Board Special Meeting. The vote was as follows: Ayes: Secretary Reggie Breeder, Director Brandon Capetillo, President Stephen Id DortCarlos, Director Garry Englurt, Director Mary Hernandez. Director Robert C. Hoskins, Director David 11. Jirrels, Director David McCartney, Vice- President Chris Presley, Director Terry Sain Nays' None (ether: Director Mercedes Renteria Ill (Absent) Approved With there being no further business to discuss, PiesidentDonCarlos adjourned the August 20, 2015, Municipal Development District (MDD) Board Special Meeting at 5:12 P.M. f Leticia Brysch, Assist t Secretary a' City of Baytown N r lyr ... �%V'