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2015 06 09 CCPD MinutesMINUTES OF THE REGULAR MEETING OF THE BOARD OF DIRECTORS OF THE BAYTOWN CRIME CONTROL AND PREVENTION DISTRICT June 09, 2015 The Board of Directors of the Baytown Crime Control and Prevention District (CCPD) met in a Regular Meeting on Tuesday, June 09, 2015, at 4:34 P.M., in the Council Chamber of the Baytown City Hall, 2401 Market Street, Baytown, Texas with the following in attendance: Rikki Wheeler President Porter Flewellen Vice - President Samuel Barker Director James Coker Director Randall Strong Director Ron Bottoms Acting General Manager Ignacio Ramirez, Sr. General Counsel Leticia Brysch Secretary President Wheeler convened the June 09, 2015, Crime Control and Prevention District (CCPD) Board Regular Meeting with a quorum present at 4:34 P.M., all members was present with the exception of Director Barker who arrived at 4:41 P.M. and Directors Navarre and Warford who were both absent. 1. MINUTES a. Consider approving the minutes of the Baytown Crime Control and Prevention District Regular Meeting held on April 14, 2015. A motion was made by Vice President Porter Flewellen and seconded by Director Randall B. Strong approving April 14, 2015, CCPD Board Regular Meeting minutes. The vote was as follows: Ayes: Director Samuel Barker, Director James Coker, Vice President Porter Flewellen, President Rikki Wheeler, Director Randall B. Strong Nays: None Other: Director Chris Navarre (Absent), Director Dr. Chris L. Watford (Absent) Approved 2. CCPD Board Regular Meeting Minutes June 09, 2015 Page 2 of 5 a. Discuss the Baytown Crime Control and Prevention District 2015 -16 Proposed Budget and budget process. Chief Dougherty presented the agenda item and stated in regards to the budget that the capital expenses include $50,000 for body cameras. He stated that some of the funds that would be used for vehicles were moved to fund the body cameras. He stated that a 3% salary increase was taken into consideration; other expenses remained constant, as well as, the contingency fund that remained at $100,000. President Wheeler stated that she had a discussion with Chief Dougherty about additional body cameras being funded through the contingency fund if needed. Chief Dougherty stated that ten (10) body cameras would be funded from the current budget to get the program implemented, but that he would need to request for more. He also stated that there are other fees associated with the body cameras, in which some fees will be offset by the ITS department. He stated that currently they have an advantage because the in car system that they are using is made by the same company that they would purchase the body cameras from therefore they will be able to use the same storage system. Chief Dougherty stated that they are almost at capacity with the current storage, but they are working with the ITS department to get it increased. He stated that the company is also coming out with a program where the cameras and the in car system will have a redaction system included for public information request which provides saving costs, whereas with other programs a separate redacting program would have to be purchased. Director Strong inquired as to how many cameras could be purchased from $50,000. Chief Dougherty stated that for about $10,000, he purchased ten (10) cameras that included the equipment to operate the systems along with the replacement information; therefore about 50 cameras could be purchased for $50,000. Chief Dougherty further stated that his plan is to phase in the cameras where needed because there are some areas where there's less contact with the public therefore wouldn't need a body camera. As it relates to public information, Director Flewellen inquired if there is a place into the system that allows for legal criteria to be performed whether right or wrong before the public is informed. Chief Dougherty stated that they system will mirror the in car system and anyone can make a public information request in which there is certain information that they may receive or may not obtain. He further stated that there is also security to where the officer can't tamper with the system as well. 3. a. Consider a resolution adopting the Baytown Crime Control and Prevention District 2015 Action Plan. Chief Dougherty presented the agenda item and stated that the strategy plan is the same as it's been in the past years. He stated that the plan supports having one (1) Sergeant, 12 patrol officers, two (2) commercial vehicle enforcement officers, and the submission of the performance evaluation/report of the HOTSPOT and CVE officers. CCPD Board Regular Meeting Minutes June 09, 2015 Page 3 of 5 A motion was made by Director Samuel Barker and seconded by Vice President Porter Flewellen approving Resolution No. 37. The vote was as follows: Ayes: Director Samuel Barker, Director James Coker, Vice President Porter Flewellen, President Rikki Wheeler, Director Randall B. Strong Nays: None Other: Director Chris Navarre (Absent), Director Dr. Chris L. Warford (Absent) Approved RESOLUTION NO. 37 A RESOLUTION OF THE BOARD OF DIRECTORS OF THE BAYTOWN CRIME CONTROL AND PREVENTION DISTRICT ADOPTING THE BAYTOWN CRIME CONTROL AND PREVENTION DISTRICT'S 2015 ACTION PLAN; AND PROVIDING FOR THE EFFECTIVE DATE THEREOF. b. Consider a resolution calling the Baytown Crime Control and Prevention District's Continuation Election to be held on Tuesday, November 03, 2015. Acting General Manager presented the agenda item and stated that Resolution No. 38 calls the continuation election for the Baytown Crime Control and Prevention District (the "District ") to be held on Tuesday, November 03, 2015, and allocating up to $10,000 for expenses that the City Clerk's office will incur. A motion was made by Director Samuel Barker and seconded by Vice President Porter Flewellen approving Resolution No. 38. The vote was as follows: Ayes: Director Samuel Barker, Director James Coker, Vice President Porter Flewellen, President Rikki Wheeler, Director Randall B. Strong Nays: None Other: Director Chris Navarre (Absent), Director Dr. Chris L. Warford (Absent) Approved RESOLUTION NO. 38 A RESOLUTION OF THE BOARD OF DIRECTORS OF THE BAYTOWN CRIME CONTROL AND PREVENTION DISTRICT ORDERING A CONTINUATION ELECTION TO BE HELD ON THE 3RD DAY OF NOVEMBER, 2015, FOR THE PURPOSE OF VOTING FOR OR AGAINST THE PROPOSITION OF WHETHER THE BAYTOWN CRIME CONTROL CCPD Board Regular Meeting Minutes June 09, 2015 Page 4 of 5 AND PREVENTION DISTRICT SHOULD BE CONTINUED FOR FIVE YEARS AND THE CRIME CONTROL AND PREVENTION DISTRICT SALES AND USE TAX SHOULD BE CONTINUED FOR FIVE YEARS; DESIGNATING THE MANNER OF HOLDING SAID ELECTION; PRESCRIBING THE HOURS; ESTABLISHING THE CENTRAL COUNTING STATION; ESTABLISHING CERTAIN PROVISIONS RELATED THERETO; PROVIDING FOR THE POSTING AND PUBLICATION OF NOTICE; AND PROVIDING FOR THE EFFECTIVE DATE THEREOF. C. Consider a resolution authorizing the General Manager to negotiate and execute a Joint Election Agreement with other governmental entities for election services related to the Baytown Crime Control and Prevention District's Continuation Election to be held on November 03, 2015. Secretary Leticia Brysch presented the agenda item and stated that Resolution No. 39 authorizes the General Manager to negotiate and execute a Joint Election Agreement with other governmental entities for election services for the Baytown Crime Control and Prevention District's Continuation Election to be held on Tuesday, November 03, 2015. A motion was made by Director Samuel Barker and seconded by Vice President Porter Flewellen approving Resolution No. 39. The vote was as follows: Ayes: Director Samuel Barker, Director James Coker, Vice President Porter Flewellen, President Rikki Wheeler, Director Randall B. Strong Nays: None Other: Director Chris Navarre (Absent), Director Dr. Chris L. Watford (Absent) Approved RESOLUTION NO. 39 A RESOLUTION OF THE BOARD OF DIRECTORS OF THE BAYTOWN CRIME CONTROL AND PREVENTION DISTRICT AUTHORIZING THE GENERAL MANAGER TO EXECUTE AND THE CITY CLERK TO ATTEST TO A JOINT ELECTION AGREEMENT WITH OTHER GOVERNMENTAL ENTITIES FOR THE CONTINUATION ELECTION TO BE HELD ON THE 3' DAY OF NOVEMBER, 2015; AUTHORIZING PAYMENT THEREFOR IN AN AMOUNT NOT TO EXCEED TEN THOUSAND AND NO /100 DOLLARS ($10,000.00); AND PROVIDING FOR THE EFFECTIVE DATE THEREOF. 4. MANAGER'S REPORT CCPD Board Regular Meeting Minutes June 09, 2015 Page 5 of 5 a. The next Baytown Crime Control and Prevention District meeting is scheduled for Tuesday, July 14, 2015, at 4:30 P.M., in the Baytown City Council Chamber, 2401 Market Street, Baytown, Texas 77520. Public Affairs Coordinator, Patti Jett stated that a brochure of information to educate the public about the election was prepared for distribution. She stated that similar information will go out in the August edition of the Bridge, which is the City's newsletter that is direct mail to all city residents. President Wheeler stated that the CCPD members could go out and make presentations throughout the community about the election as well. Acting General Manager Bottoms stated that the next Baytown Crime Control and Prevention District meeting is scheduled for Tuesday, July 14, 2015, at 4:30 P.M., in the Baytown City Council Chamber and that the budget will be adopted at this meeting. 5. ADJOURN A motion was made by Director Samuel Barker and seconded by Vice President Porter Flewellen adjourning the June 09, 2015, CCPD Board Regular meeting. The vote was as follows: Ayes: Director Samuel Barker, Director James Coker, Vice President Porter Flewellen, President Rikki Wheeler, Director Randall B. Strong Nays: None Other: Director Chris Navarre (Absent), Director Dr. Chris L. Watford (Absent) Approved With there being no further business to discuss, President Wheeler adjourned the June 09, 2015, Crime Control and Prevention District (CCPD) Board Regular Meeting at 4:55 P.M. City of Baytown 0 11 //�