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2005 11 10 WS MinutesMINUTES OF THE WORK SESSION OF THE CITY COUNCIL OF THE CITY OF BAYTOWN November 10, 2005 The City Council of the City of Baytown, Texas, met in work session on November 10, 2005, at 5:30 p.m. in the Council Chamber of Baytown City Hall, 2401 Market Street, Baytown, Texas, with the following in attendance: Ronnie Anderson Brandon Capetillo Sammy Mahan Don Murray Scott Sheley Calvin Mundinger Gary M. Jackson Bob Leiper Kelvin Knauf Ignacio Ramirez, Sr. Council Member Council Member Council Member Council Member Council Member Mayor City Manager Deputy City Manager Assistant City Manager /Interim City Clerk City Attorney The meeting was opened with a quorum present after which the following business was conducted: Discuss Storm Water Management Plan -- Minimum Control Measures for Pollution Prevention /Good Housekeeping for Municipal Operations. The Storm Water Management Plan contains six minimum control measures (MC", the best management practices (BMP) for each MCK measurable goals, the implementation schedule, and the responsible parry for each BMP. Of the six minimum control measures, public education and outreach, public involvement/participation, illicit discharge detection and elimination, and minimum control measures for construction and post construction runoff control have already been presented to Council. Rory Lang, Storm Water Coordinator, addressed the sixth and final control measure, minimum control measures for pollution prevention/good housekeeping for municipal operation. Under the sixth minimum control measure for pollution prevention/good housekeeping for municipal operation, the City is required to: • establish good housekeeping best management practices (BMPs); • list municipal facilities that conduct industrial operations; • develop an employee training program; • set procedures and schedules for structural control maintenance; and, • dispose of waste from maintenance efforts properly. Ms. Lang informed Council that, in order to comply with the National Pollutant Discharge Elimination System and the Texas Pollutant Discharge Elimination System, the City must create the Storm Water Management Plan and submit a Notice of Intent to receive authorization to discharge storm water into waters of the State or the United States. Chace authorization is received, the City will have a five -year timeframe to implement each of the measures listed in the plan. The draft permit was re- released in August and public comment was received until the end of September. Page 2 of 6 Minutes of the Work Session - November 10, 2005 The Texas Commission on Environmental Quality (TCEQ) has not yet published its response to public comment on its website, but it is anticipated that the information will be submitted to the - Commissioners of the TCEQ soon and that final authorization will be received by the end of 2005 or the beginning of 2006. When final authorization is received, the City will submit the Storm Water Management Plan and the Notice of Intent, which will formalize the plan. The sixth minimum control measure is Pollution Prevention/Good Housekeeping for Municipal Operations. There are five requirements set out by TCEQ that must be met under this minimum control measure. The City must: • establish Good Housekeeping Best Management Practices (BMPs); • list municipal facilities that conduct industrial operations; • develop an Employee Training Program; • set procedures and schedules for Structural Control Maintenance; and, • dispose of waste from maintenance efforts properly. There are two BMPs required for the first two requirements: good housekeeping BMP development; industrial operations list: • municipal operations survey; and, • good housekeeping rules /BMP manual. There are three aspects to the third requirement: • employee training: • pesticide /herbicide /fertilizer applicator training; • employee training for municipal BMPs; and, • employee training for illicit discharge detection and elimination. The fourth and fifth requirement have several BMPs: maintenance procedures and schedules and inspection schedules; and, waste disposal guidelines: • street sweeping; • catch basin cleaning; • drainage system/detention pond maintenance (5); • spill response kits; • wash rack retrofit; and, o hazardous materials management Page 3 of 6 Minutes of the Work Session - November 10, 2005 The City currently has the following BMPs in place as part of its standard operating procedures and for which the City will receive credit under the Storm Water Management Plan from the TCEQ: • Storm Water Brochures; • City of Baytown Website; • Wetlands Center Educational Programs; • March Matters Newsletter; • Nature Center Programs; • Anti-Littering and Dumping Brochure; • Storm Water Inlet Marking; • public events; • littering ordinance; • interpretive signs; • Galveston Bay Construction Alliance; • street sweeping; • Drainage System Operations and Maintenance; • Adopt a Street Program; • development guide; • Development Review Committee (DRQ; • pesticide /herbicide applicator training; • citizen hotline; • nuisance ordinance; • library of educational materials; and, • HHW collection events. The City must complete the implementation of the Plan within the five year permit period and provide evidence of meeting measurable goals outlined in the Plan. The following items will be added to the Storm Water Management Plan during Year One: Minimum Control Measure 2 3,4,5 4 4 4 6 6 6 Activity Speakers Bureau; public hearing on Storm Water Management development/legal notice; illicit discharge and detection, construction site off control and storm water quality ordinance; construction site brochure; site inspections and enforcement; QP inspections; municipal operations survey; spill response kits; and, employee training. The following items will be added to the Storm Water Management Plan during Year Two: Minimum Control Measure 1 2 3 6 6 Activity nurseries and landscapers brochure; volunteer water quality sampling - Texas Watch; storm sewer system map; good housekeeping rules manual; and, wash racks retrofit. Plan run, Page 4 of 6 Minutes of the Work Session - November 10, 2005 The following items will be added to the Storm Water Management Plan during Year Three: Minimum Control Measure Activity 2 quarterly public meetings of stakeholders; 3 illicit discharge detection and elimination program development/employee training; 5 criteria manual for storm water quality, 5 developers handbook; and, 6 hazardous materials management. The following items will be added to the Storm Water Management Plan during Year Four. Minimum Control Measure Activity 3 commercial business brochures targeted to industries for illicit discharges; 3 dry weather inspections; and, 5 inspections and long -term operations and maintenance provisions for storm water quality. The following items will be added to the Storm Water Management Plan during Year Five: Minimum Control Measure Activity 1 utility bill inserts - storm water message; and, 1 City of Baytown cable channel programming. The time period for the completion of the Unified Land Code, and educating citizens through the distribution of brochures and utility inserts was discussed. City Manager Jackson informed Council that the utility bill inserts had been budgeted in the present fiscal year. Discuss street maintenance sales tax program. Cary Manager Jackson reminded Council that at a previous work session, the Mill and Overlay Program and street maintenance sales tax had been discussed. A district by district street listing by pavement condition index (Pq had been distributed. He said that further information has since become available. Citywide rankings of PCIs, and district by district maps of work completed to date has been distributed to Council. Council Member Renteria arrived at 6:04 p.m. The process for selection of streets and the method for allocating funds to repair the additional 3,500 linear feet per Council district was discussed. It was proposed that the repairs be done on an as- needed basis, rather than by an equal division of funds per Council district. Streets with low traffic counts more in need of repair versus streets with higher traffic counts in better condition, but still in need of repair, were debated. Using traffic counts to measure need was suggested. Deputy City Manager Leiper explained that the PCI is figured by the physical condition of the street. He informed Council that an engineering firm had performed a study of the Gay's streets in 2001. This is the PCI Index under which the street maintenance sales tax program is operating. It was noted that the study should not be the sole method used to determine which streets to repair. Allocating funds to repair 3,000 rather than 3,500 linear feet per Council district, and using the resulting surplus funding to repair 3,000 linear feet of streets most in need Citywide was proposed. Page 5 of 6 Minutes of the Work Session - November 10, 2005 Mr. Leiper reminded Council that the intent of the Mill and Overlay Program is to extend the life of streets where the base is still in relatively good condition. He said staff does not recommend using the PQ Index as the criteria to select streets for repair under this program He said it is only a starting point and is not an efficient way to operate the program It was the consensus of Council to further reduce the amount of linear feet per Council district to 2,500, thus increasing the amount of linear feet of streets most in need Citywide that can be repaired to 6,000. Mayor Mundinger stated that he would work with staff to determine which streets will be repaired Citywide. It was decided that staff will adjust the percentage of linear feet in each Council district and inform Council of the results at the work session to be held on November 22, 2005 so that Council can decide which streets will be repaired on Work Order Two. Discuss a consulting services agreement for the preparation of a downtown market study, Area 1. City Manager Jackson informed Council that $50,000 had been allocated in the last budget year for the Downtown Master Plan, Area 1, specifically, Texas Avenue. Originally, it had been believed that matching funds would be available. However, it has since been determined that no matching funds exist. Requests for proposals (RFPs) were solicited; two were received. Hunter Interests, Inc. submitted an RFP that meets all criteria and fits within the proposed budget. Mr. Jackson said that there are three questions before Council: is a market study needed, is it significant enough to proceed without matching funds, and is Hunter Interests, Inc. the company to perform the study? Mr. Jackson said the cost of the study is $35,000, which will leave $15,000 remaining, plus an additional $50,000 which has been budgeted this year. Gregory Stubbs, Director of Planning and Community Development, explained that the other company that had submitted an RFP did not have the amount of downtown experience of Hunter Interests, Inc. He said that what had attracted staff to this company was its amount and variety of downtown experience and the proposed cost. He added that the study should be completed by the end of March or beginning of April, 2006. The need for investing in the downtown area by private entities was noted. Discuss appointments. Baytown Housing Finance Corporation. Council was not ready to discuss appointments to the Corporation. Baytown Beautification Advisory Commission. Council will discuss appointments to the Commission during the regular meeting. Adjourn. There being no further business, Council Member Sheley moved adjournment. Council Member Mahan seconded the motion. The vote follows: Page 6 of 6 Minutes of the Work Session - November 10, 2005 Ip� Aye; Council Members Anderson, Capetillo, Mahan, Murray, and Sheley Mayor Mundinger. Nay: None. The motion carried and the meeting adjourned at 622 p.m. elvin %auf Interim City rk