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2005 10 25 WS MinutesMINUTES OF THE WORK SESSION OF THE CITY COUNCIL OF THE CITY OF BAYTOWN October 25, 2005 The City Council of the City of Baytown, Texas, met in work session on October 25, 2005, at 5:30 p.m. in the of Baytown City Hall, 2401 Market Street, Baytown, Texas, with the following in attendance: Ronnie Anderson Brandon Capetillo Sammy Mahan Don Murray Scott Sheley Calvin Mundinger Gary M. Jackson Bob Leiper Kelvin Knauf Ignacio Ramirez, Sr. Council Member Renteria was absent. Council Member Council Member Council Member Council Member Council Member Mayor City Manager Deputy City Manager Assistant City Manager /Interim City Clerk City Attorney The meeting was opened with a quorum present after which the following business was conducted: Discuss Storm Water Management Plan -- Minimum Control Measures for Construction and Post Construction Runoff Control. The Storm Water Management Plan contains six minimum control measures (hK", the best management practices (BMP) for each MCM, measurable goals, the implementation schedule, and the responsible party for each BMP. Of the six minimum control measures, public education and outreach, public involvement/participation, and illicit discharge detection and elimination have already been presented to Council. Rory Lang, Storm Water Coordinator, addressed the fourth control measure, construction site storm water runoff control, and the fifth control measure, post- construction storm water management in new development and redevelopment. Under the fourth minimum control measure for construction site storm water runoff control, the City is required to: • adopt an ordinance to require erosion and sediment controls and to provide enforcement for those measures; • set requirements for implementation of appropriate erosion and sediment control best management practices; • set requirements to control waste; • develop procedures for site plan review; and, • develop procedures for receipt and consideration of information submitted by the public. Page 2 of 3 Minutes of the Work Session — October 25, 2005 The BMP's for ordinance adoption and enforcement of control measures include a storm water ordinance and site inspections and enforcement. As a member of the Galveston Bay Construction Alliance and in conjunction with other cities in the area, the BMP's for setting the requirements for erosion and sediment controls and waste control are being developed regionally in order to make them consistent throughout the area. This will make it less difficult and confusing for developers to understand the requirements. Additionally, a storm water section that outlines the regulations has been added to the City of Baytown Development Guide, and a detailed Construction Site Brochure will be developed after the ordinance has been adopted by City Council. The BMP's for site plan review include a Development Review Committee which is attended by a storm water representative and specific protocols for SWP3 review within the Storm Water Division. This ensures consistency in the review of developers' plans. The BMP's for Receipt of Public Input include a citizen complaint/illegal dumping hotline. Regarding post- construction storm water runoff control, the Gty must: adopt an ordinance to address post-construction runoff from new development and redevelopment projects; develop structural and/or non - structural BMP's appropriate for the community, and, ensure adequate long -term operation and maintenance of BMP's. The BMP's for post - construction runoff requirements mandate ongoing water quality measures for the life of the structure, and include a storm water pollution prevention ordinance, a developer's handbook, criteria manual, inspections, and long -term operations and maintenance procedures for new development and redevelopment. Retrofitting will not be required unless it has already been determined that the site will be redeveloped. Ms. Lang informed Council that, according to the schedule for the program, the Executive Director of the TCEQ is preparing his response to any public comments received regarding the City's application for the permit. Ms. Lang reported that when the response is ready to be made available, public comments will be posted in The Taas Register. In response to a question, Ms. Lang stated that the fees currently in place are sufficient to fund the program. Detention ponds, bio-retention areas in parking lots, and other management practices, and the maintenance responsibilities of Homeowners' Associations in residential neighborhoods were discussed. Deputy City Manager Leiper reminded Council that two issues were involved in this process: storm water quality and storm water volume or floodplain management. He said that developers have always been able to avoid installing earthen detention ponds, but rather, allowing water to collect on asphalt parking lots during a significant rainfall event. This program will no longer allow water that collects on asphalt to be directed into a receiving stream, but rather, it must pass through storm water receptors before it enters the system. Page 3 of 3 Minutes of the Work Session — October 25, 2005 Discuss street maintenance sales tax program. City Manager Jackson explained that Council has set aside two sources of funding for street repairs. The street bond program provides for the full reconstruction of streets with a pavement condition index (Pq of 0 to 55. The street maintenance sales tax provides for the mill, base repairs, and overlay of asphalt streets with a PQ of 56 to 70 and the crack seal program to prevent water infiltration of the base and thereby extend the life of streets with a PCI of 71 to 85. Mr. Jackson reminded Council that the street maintenance sales tax had originally been intended to repair 2,500 linear feet per Council district. Each Council Member had reviewed the list of streets in his district tanked by Fugro -BRE with a PCI of 56 to 70 and prioritized them according to condition. Not all of the streets on the lists could be funded. Because the cost of materials had not been as high as anticipated and sales tax revenue is up, there is more money available for the program Assuming that the cost per linear foot will be the sane as that in Work Order One, its estimated that an additional 3,500 linear feet per Council district can be repaired. A list of streets in each Council district with a PCl rating of 56 to 70 was distributed. Repairing the streets in the worst condition, rather than dividing the funds on a per - district basis, was discussed. Discuss appointments. Baytown Housing Finance Corporation. Council was not ready to discuss appointments to the Corporation. Baytown Beautification Advisory Commission. Council will discuss appointments to the Commission during the regular meeting. Adjourn. There being no further business, Council Member Sheley moved adjournment. Council Member Mahan seconded the motion. The vote follows: Aye: Council Members Anderson, Capetillo, Mahan, Murray, and Sheley Mayor Mundinger. Nay: None. The motion carved and the meeting adjourned at 6:10 p.m Interim Citvflerk %:,.