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2005 07 28 WS MinutesMINUTES OF THE WORK SESSION OF THE CITY COUNCIL OF THE CITY OF BAYTOWN July 28, 2005 The City Council of the City of Baytown, Texas, met in work session on July 28, 2005, at 4:30 p.m. in the Council Chamber, Baytown City Hall, 2401 Market Street, Baytown, Texas, with the following in attendance: Ronnie Anderson Sammy Mahan Don Murray Scott Sheley Calvin Mundinger Gary M. Jackson Bob Leiper Kelvin Knauf Ignacio Ramirez, Sr. Gary W. Smith Absent was Brandon Capetillo, Council Member. Council Member Council Member Council Member Council Member Mayor City Manager Deputy City Manager Assistant City Manager City Attorney City Clerk. The meeting was opened with a quorum present after which the following business was conducted: Presentation from Baytown Chamber of Commerce on current activities related to visitors services. Council Member Mahan filed a conflict of interest affidavit related to the discussion involving the Chamber of Commerce and did not participate. Gary Jackson, City Manager, commended the Chamber of Commerce for the work programs it conducts and the visitor services provided. Tracey Wheeler- Martinez, Executive Director of the Baytown Chamber of Commerce, addressed City Council. She stated that the Chamber was the primary organization involved in promoting the Baytown community. In June 2003, 484 calls were received concerning visitors to the community. In June 2005, the number of calls increased to 940. Visitors include family and friends, group meetings, business related trips, special events, personal, medical, and educational visits, and youth and adult sports tournaments. The Chamber provides visitor services through telephone calls, directions, mail outs, welcome bags, cook -offs, hotel information, and administrative support. The average visitor spends $92 per day in the City. There were 700 visitors for the Bayou Bowl in 2005. The fiscal impact from visitors warrants the continuation and expansion of the Chamber's efforts. Thirty-seven percent of the Chamber budget ($119,584) is directed toward visitor services. There are additional marketing needs, including a new video, a tourism website, services for conferences, Page 2 of 5 Minutes of the Work Session — July 28, 2005 promotion in travel magazines, promotional brochures, promotional items, and trade and travel show participation and display. Ms. Wheeler- Martinez requested support to enhance tourism. Mayor Mundinger commended the work and effort of the Chamber. He cautioned that enhancement of the program will generate additional work. Responding to a question, Ms. Wheeler- Martinez stated that the revenue sources of the Chamber are the dues and special events (banquet, trade show, and Chili When its Chilly). Mr. Jackson stated that the activities discussed would qualify for hotel occupancy tax funding and that proposals will be presented during the budget work sessions during the first three days in August. Discuss storm water management plan. Rory Lang, Storm Water Management Coordinator, reviewed the storm water management plan. The federal government amended the Clean Water Act to regulate non -point source pollution (storm water runoff) to apply to large cities (over 100,000 population) in Phase I and smaller cities (under 100,000 population) in Phase II. The Texas Commission on Environmental Quality oversees the program. Permitting of Phase II cities has been delayed by a lawsuit. The guidelines for permitting are being revised. Under the law, the City must have authority to discharge storm water. The City must have a storm water management plan in order to get the permit that authorizes the discharge of storm water. The City will have five years to implement the plan after the granting of the permit. City Council has created the storm water division, authorized the storm water fee, completed a rate study, and directed staff to develop a storm water management plan. The plan is now ready for review and adoption. The plan contains six minimum control measures to reduce pollution. The control measures include best management practices, measurable goals, and a schedule for implementation. The measures include education, mapping, construction site runoff control, post construction storm water management, and municipal housekeeping. Future work sessions will be held to explain the elements of the plan. Adoption of the plan prior to the granting of the permit will allow extra time for implementation. Receive update on the street bond program. Bob Leiper, Deputy City Manager, reported that Phase II of the street bond program was ready for closeout. Year 3 is at the 90% design stage with bidding of the project projected for October. Funding for Year 4 includes $2,718,098 for construction and $3,397,622 for the total project. Staff is asking City Council to establish the criteria for the selection of the streets to be included in rTIN Year 4. The Year 4 project will not affect the funding for Year 5 (Raccoon and Kilgore). The next cost estimate on the Raccoon project will be at the 90% design stage, anticipated to be in December 2005. Page 3 of 5 Minutes of the Work Session — July 28, 2005 After Council selects the streets for the Year 4 project, Klotz & Assoc. will make a preliminary estimate. The project may be adjusted at that time. Thereafter, Klotz & Assoc. will move to the design phase. Council Member Murray asked if a detailed review of the streets would be performed prior to the development of the preliminary list. Mr. Jackson stated that the PCI list is a tool and that the observations of the members of City Council are important in the development of the preliminary list. Discuss the Community Development Block Grant Consolidated Plan. Tiffany Foster, Planning Manager, introduced Kay Purser, MKP Consultants, who assisted in the development of the consolidated plan. The consolidated plan is needed to receive block grant funds. Ms. Purser stated that the plan controls the use of funds from Housing and Urban Development (HUD). It sets the priorities for improving the city. Other agencies seek funding form HUD. In order to receive the funds, the other agencies must address the concerns set out in the consolidated plan in their own projects. The consolidated plan addresses housing for the homeless, elderly, severely ill, mentally ill, and those suffering from HIV and AIDS. The plan addresses parks and infrastructure. Public involvement is garnered through cooperation with other agencies. The plan addresses housing rehabilitation, homebuyer assistance, new affordable rental housing, barriers to affordable and fair housing, and the reduction in the number of units with lead based paint. There is a gap in affordable rental housing. Approximately 3,776 units are needed. In owner- occupied housing, approximately 2,835 units are needed. In public service the areas addressed are transportation for the seniors and mentally ill, literacy, homeless, and job training. In the infrastructure field, the areas addressed are code enforcement, repair of structures, and demolition of substandard structures. The Action Plan for 2005, effective October 1, 2005, includes Briarwood Park, alleyways and sidewalks, code enforcement, etc. Discuss the Chambers County Improvement District No. 1 Fire Protection Agreement. Mr. Jackson stated that there has been a good deal of interest in development in Cedar Crossing. The industrial park holds great potential. It is outside the City and the City provides no services to the area. The industrial park is within an industrial district and the industries have signed industrial district agreements. Public safety services are not provided under these agreements. The area also constitutes Chambers County Improvement District No. 1, which has been reactivated. The Improvement District can receive revenues. Presently the area receives fire protection from a volunteer fire department. Page 4 of 5 Minutes of the Work Session — July 28, 2005 The District has approached the City requesting a contract to provide fire protection service within the District. The District will pay the City $150,000 annually. The City will hire three additional fire fighters to respond to fires within the District. The proposed contract is beneficial to the City and District and provides an opportunity for economic development and jobs. Mike Shields, Executive Director of the Baytown/West Chambers County Economic Development Foundation, stated that the lack of fire service is a significant impediment to development by small companies. The risk of loss is great and the fire insurance rates are very high. The volunteer fire department has limited manpower and services. The Baytown Fire Department is a better option. Mayor Mundinger stated that growth is occurring and will continue to occur. The City must be ready to respond to support the economic development of the area. He noted that the contract provides for the replacement of materials and equipment consumed while fighting a fire in the District. Council Member Anderson questioned whether the $150,000 would cover the cost of the three additional fire fighters. Shon Blake, Fire Chief, responded that it will cover the cost and that the fire fighters will be primarily stationed at Fire Station 4 (Fayle & I O h). The Department has sufficient resources to cover the District and the City. Mr. Leiper stated that the City has mutual aid agreements with Harris County agencies and Chambers County agencies. The City is currently providing fire protection services to the District through the mutual aid agreements. The contract will provide compensation for the services currently provided. The contract will provide recovery for expended materials, consumables, and overtime required by a response in the District. The contract also covers Channel Industry Mutual Aid costs, if incurred. In response to a query of any disadvantage, Chief Blake stated that the only disadvantage is taking resources out of the City, but the benefits outweighed the disadvantage. Discuss appointments. Baytown Housing Finance Corporation. Council was not ready to discuss appointments to the Corporation. Construction Board of Adjustments and Appeals. Council was not ready to discuss appointments to the Board. Beautification Commission. Mayor Mundinger suggested that each Council Member be ready to appoint two representatives and the City Manager appoint one representative to the Commission. Council Member Renteria arrived at 5:57 p.m. Adjourn. Council Member Mahan moved that the meeting adjourn. Council Member Sheley seconded the motion. The vote follows: Page 5 of 5 rdli Minutes of the Work Session — July 28, 2005 Ayes: Council Members Anderson, Mahan, Murray, Renteria, and Sheley Mayor Mundinger. Nays: None. The motion carried. There being no further business, the meeting adjourned at 5:59 p.m. Gary W' Smith ✓hy.`•', City Clerk v: J