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2004 11 11 WS MinutesMINUTES OF THE WORK SESSION OF THE CITY COUNCIL OF THE CITY OF BAYTOWN November 11, 2004 The City Council of the City of Baytown, Texas, met in work session on November 11, 2004, at 5:00 p.m. in the Council Chamber, Baytown City Hall, 2401 Market Street, Baytown, Texas, with the following in attendance: Ronnie Anderson Council Member Sammy Mahan Council Member Don Murray Council Member Scott Sheley Council Member Calvin Mundinger Mayor Gary M. Jackson City Manager Bob Leiper Deputy City Manager Ignacio Ramirez, Sr. City Attorney Gary W. Smith City Clerk The meeting was opened with a quorum present after which the following business was conducted: Discuss the East Little League's submission of a new appraisal and the acquisition of 15 acres on Ward Road. Gary Jackson, City Manager, reminded City Council of the prior discussions of the land acquisition and the prior appraisals. In 2001 the Scanlan Foundation had an appraisal performed that determined the fair market value of the property to be $260,000. In 2003, the City contracted with Chet Theiss for an appraisal of the property. The appraisal determined the fair market value of the property to be $140,000. East Little League contracted with Gerald Teel to perform an appraisal. The fair market value, according to the Teel appraisal, is $200,000. Tim Treadway, appraiser with Gerald Teel, addressed City Council. He explained that he performed the appraisal on October 14, 2004, using the sales comparison approach. He found no direct comparables; therefore he used comparable sales in the area of tracts with similar utilities and use. Mr. Treadway explained that the Vallone appraisal used smaller tracts and may have overstated the value of the property. The Theiss appraisal included dated sales. This may have understated the value. The zoning of the property and the current pressure for residential development indicated a higher value. Keith Ware, East Little League, stated that the Scanlan Foundation has verbally agreed to accept an offer based on the Teel appraisal. Mayor Mundinger asked staff to discuss a possible earnest money contract with the Scanlan Foundation. If it appears that an earnest money contract can be negotiated, based on the Teel appraisal, then the next agenda should include an item to approve the earnest money contract. Page 2 of 4 Minutes of the Work Session — November 11, 2004 Council discussed the agreement with East Little League to bring the current facilities to the standards currently used by the Parks and Recreation Department. Only when the facilities meet the current standards will the City assume responsibility for maintenance of the facilities. Bob Leiper, Deputy City Manager, noted that the City may elect to build new facilities. Discuss filling of vacancy for Council District 3. Mayor Mundinger stated that Council would determine if they were still at a deadlock on filling the position. If the deadlock persists, then the Council should look at other applicants so that District 3 has a representative. The seven applicants will be considered first, if no agreement is reached, then other persons should be considered. Council Member Sheley urged finding other persons with interest in serving District 3. Council discussed the willingness of the original applicants to serve. Upon inquiry, it was determined that Martha Barnett no longer was interested in seeking the appointment. Brandon Capetillo was interested in seeking the appointment. No other applicant had expressed a desire to be removed from consideration. Mayor Mundinger concluded the discussion by noting that if no representative is selected during the November 11, 2004 meeting, then more people will be solicited for consideration. Discuss Police Neighborhood Overtime project. Mr. Jackson stated that during the budget process, additional funds were added to the Police Department overtime budget to be used in a manner that will best benefit the Police Department and the neighborhoods. Byron Jones, Chief of Police, reviewed the process used to solicit input from the neighborhood watch groups and associations during the month of October. Based on the information, the recommendation is to use the funds equally between the nine patrol districts. The use will be determined when the neighborhood concerns are identified. When asked how information and concerns would be received from the neighborhoods that do not have active associations, Chief Jones responded that the Police Department would rely on the Council Members to provide the information and concerns. Chief Jones reminded Council that the usual overtime allocation was available to address problems that arise in high crime areas. Mr. Jackson stated that the plan was presented during the work session and that he anticipated that Council would provide feedback to provide the final plan. Mayor Mundinger stated that the original concept was a neighborhood traffic and crime plan. The effort is to provide the widest impact in the community. This was not intended to chase "hot spots." Council Member Renteria arrived at 6:07 p.m. Page 3 of 4 Minutes of the Work Session — November 11, 2004 Mayor Mundinger commended Chief Jones for the expenditure of his personal time in gathering the information. Discuss Enterprise Zone incentives and the nomination of Bayer MaterialScience LLC. Mr. Jackson reviewed the previous actions of Council related to the ExxonMobil nomination and the previous nomination of Bayer MaterialScience LLC. The public hearing on the regular agenda will allow Council to approve all existing incentives in the City and to adopt them in a resolution in order to be included in scoring by the state. The project will retain investment and employment in the area. The proposed actions tonight are an effort to assist Bayer in making the most competitive application. Mr. Leiper stated that Bayer was nominated at the Council meeting on October 26, 2004. Since that time, staff has learned of ways to assist Bayer in improving its application. Community incentives are currently in place. If Council holds a public hearing and then includes the incentives in the resolution, the actions will improve the application. The current and proposed incentives were reviewed. All are presently offered. The proposed actions simply include the incentives on the list. Discuss the Decker Drive Landscape plan. Jaime Hendrickson, Clark Condon & Assoc., addressed Council and described the plan. Spring Gully is the northern boundary of the plan and the improvements stop before Rollingbrook. The design is limited by the setbacks required by the Texas Department of Transportation (TxDOT). The setbacks vary from entrances, exits, main lanes and the frontage lanes. The plan will place shade trees and ornamentals in the green areas where allowed by the setbacks. A denser planting is planned for the area beside the elevated portion of the freeway. A complementary plan was proposed for the area north of Spring Gully. This area is outside the current plan boundary. Scott Johnson, Director of Parks and Recreation, stated that the City would provide the water for the irrigation system. The area south of Rollingbrook was not included due to the presence of concrete instead of grass, the setbacks, and the future plans of TxDOT to complete the interchange. Consider appointments. Baytown Housing Finance Corporation. Mayor Mundinger asked that Council consider the appointment of Sandra Miks to the Corporation board. Construction Board of Adjustments and Appeals. No action was taken on this item. Community Development Advisory Board. No action was taken on this item. Page 4 of 4 Minutes of the Work Session — November 11, 2004 Adjourn. Council Member Renteria moved adjournment. Council Member Mahan seconded the motion. The vote follows: Ayes: Council Members Anderson, Mahan, Murray, Renteria, and Sheley Mayor Mundinger Nays: None. The motion carried. There being no further business, the meeting adjourned at 6:26 p.m. (laryOW. Smith City Clerk