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2004 10 26 WS Minutes - 1210pmMINUTES OF THE WORK SESSION OF THE CITY COUNCIL OF THE CITY OF BAYTOWN October 26, 2004 The City Council of the City of Baytown, Texas, met in work session on October 26, 2004, at 12:10 p.m. in the Eddie V. Gray Wetlands Education and Recreation Center, 1724 Market Street, Baytown, Texas, with the following in attendance: Sammy Mahan Don Murray Mercedes Renteria III Calvin Mundinger Gary M. Jackson Gary W. Smith Council Member Council Member Council Member Mayor City Manager City Clerk Absent was: Ronnie Anderson, Council Member and Scott Sheley, Council Member. The meeting was opened with a quorum present after which the following business was conducted: Discuss the Outdoor event. Mayor Mundinger made welcoming remarks to those in attendance. Mr. Mike Beard, Baytown Outdoor, Inc., addressed the gathering and explained that the event is intended to recognize and celebrate the outdoor amenities in Baytown, to promote Baytown, and to enhance economic development. The non -profit corporation was formed to conduct the event. The board has formed subcommittees to deal with the various aspects of the event. Broad community support has been found. To assist in marketing and branding, a marketing firm will be selected. Funding assistance will be provided by the City of Baytown. The event will showcase the premier facilities and offer unique outdoor experiences. The board is soliciting educational events and commercial exhibitors. Discussions are underway for another event in 2006. Most of the activities will be free, a few will charge to cover overhead expenses. The venues will be Bayland Island and Marina, the Wetlands Center, and the Nature Center. The marketing firm will be charged to prepare a plan that will provide actions based on varying levels of available revenue. Page 2 of 2 Minutes of the Work Session — October 26, 2004 The event is scheduled for May 14 and 15, 2005. The board is looking at events over several years. Proceeds will provide scholarships and benefits to the Wetlands Center and the Nature Center. The board has joined the Texas Festivals and Events Association. The membership benefits the board by providing expertise and exposure in statewide and national publications and through the association's website. The board is seeking the involvement of the Hispanic community, the special needs community, and senior citizens. Tours of the Wetlands Center were provided. Adjourn. There being no further business, the meeting adjourned at 12:45 p.m. Gdry V. Smith City Clerk