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2015 04 21 FCPEMSD MinutesMINUTES OF THE REGULAR MEETING OF THE BOARD OF DIRECTORS OF THE BAYTO.WN FIRE CONTROL, PREVENTION, AND EMERGENCY MEDICAL SERVICES DISTRICT April 21, 2015 The Board of Directors of the Baytown Fire Control, Prevention, and Emergency Medical Services District (FCPEMSD) met in a Regular Meeting on Tuesday, April 21, 2015, at 4:30 P.M., in the Baytown Conference Room, 2401 Market Street, Baytown, Texas with the following in attendance: Brenda Bradley Smith John Adkins Richard Carr Maurice Watts Kevin Troller Deanie King Leticia Brysch President Vice - President Director Director Deputy General Manager General Counsel Secretary President Bradley Smith convened the April 21, 2015, Fire Control, Prevention, and Emergency Medical Services District (FCPEMSD) Board Regular Meeting with a quorum present at 4:30 P.M., all members were present with the exception of Directors Baldwin, Gomez - Abshire, and Whittington who were all absent. 1. MINUTES a. Consider approving the minutes of the Baytown Fire Control, Prevention, and EMS District Regular Meeting held on January 20, 2015. A motion was made by Director Maurice Watts and seconded by Vice President John Adkins approving the January 20, 2015, FCPEMSD Board Regular Meeting minutes. The vote was as follows: Ayes: Vice President John Adkins, President Brenda Bradley Smith, Director Richard Carr, Director Maurice Watts Nays: None Other: Director Gerald Baldwin (Absent), Director Adelina Gomez - Abshire (Absent), Director Kimberlee Whittington (Absent) Approved FCPEMSD Board Regular Meeting Minutes April 21, 2015 Page 2 of 4 2. PROPOSED RESOLUTIONS a. Consider a resolution approving the reprogramming of funds contained in the Baytown Fire Control, Prevention, and Emergency Medical Services District's Fiscal Year 2014 -2015 Budget (1) from the Contingency Account (20701- 99001) to the Elections Account (20701- 74070) for expenditures related to election services for the Baytown Fire Control, Prevention, and Emergency Medical Services District's continuation election to be held on Tuesday, November 03, 2015 and (2) from the Contingency Account (20701- 99001) and Radio & Testing Equipment Account (20701- 84045) to the Motor Vehicles Account (20701- 84043) for the purchase of a 2015 Chevrolet C3500 Diesel Chassis with a Frazer Type 112' Box. Assistant Chief EMS, Dana Dalbey stated that the FCPEMSD approved the purchase of ambulance remounts and over the past three (3) years they've remounted their Chevy's to Dodge Chassis. He stated that they're having issues with the Dodge Chassis and have elected to go back to Chevy and although Chevy is no longer making the C4500 Chassis they have the C3500 which is smaller box that would be able to manage the weight of the ambulance and may provide better luck with the mechanical failures. Assistant Finance Director, Carl Currie stated that in reference to the finances, $13,034, which was budgeted in the contingency fund, was taken along with $9,041 of the $31,010 that was budgeted for regular replacement equipment. He stated that $10,000 was put towards the election for November and $12,075 for motor vehicle purchase. Deputy General Manager Troller stated that staff will assist with putting together a trifold that includes educational information regarding the FCPEMSD election and it will be available for review at the June meeting. City Clerk, Leticia Brysch stated that the board will call the election at its June meeting. During further discussion, Director Watts requested an estimated external number or amount of taxes paid by non - citizens. A motion was made by Vice President John Adkins and seconded by Director Maurice Watts approving Resolution No. 35. The vote was as follows: Ayes: Vice President John Adkins, President Brenda Bradley Smith, Director Richard Carr, Director Maurice Watts Nays: None Other: Director Gerald Baldwin (Absent), Director Adelina Gomez - Abshire (Absent), Director Kimberlee Whittington (Absent) Approved FCPEMSD Board Regular Meeting Minutes April 21, 2015 Page 3 of 4 RESOLUTION NO. 35 A RESOLUTION OF THE BOARD OF DIRECTORS OF THE BAYTOWN FIRE CONTROL, PREVENTION, AND EMERGENCY MEDICAL SERVICES DISTRICT AMENDING THE BAYTOWN FIRE CONTROL, PREVENTION, AND EMERGENCY MEDICAL SERVICES DISTRICT'S FISCAL YEAR 2014 -2015 BUDGET IN ORDER TO REPROGRAM (I) FUNDS FROM THE CONTINGENCY AND RADIO & TESTING EQUIPMENT ACCOUNTS TO THE MOTOR VEHICLES ACCOUNT FOR THE PURCHASE OF A 2015 CHEVROLET C3500 DIESEL CHASSIS WITH A FRAZER TYPE I 12' BOX AND (II) FUNDS FROM THE CONTINGENCY ACCOUNT TO THE ELECTIONS ACCOUNT FOR EXPENDITURES RELATED TO ELECTION SERVICES FOR THE BAYTOWN FIRE CONTROL, PREVENTION, AND EMERGENCY MEDICAL SERVICES DISTRICT'S CONTINUATION ELECTION TO BE HELD ON TUESDAY, NOVEMBER 3, 2015; AND PROVIDING FOR THE EFFECTIVE DATE THEREOF. 3. REPORTS a. Present an update regarding the Baytown Fire Training Field, Phase 2. Chief Blake presented an update regarding the Baytown Fire Training Field, Phase 2 and stated that the project went out for bid with two (2) bids that came in $1 million over than expected. He stated that the lowest bid was $2.6 million and the estimated bid was about $1 million. He stated that they are going to work with the architect to restructure the fire training field and still have the drill tower with outdoor classrooms and restrooms to rebid the project. Director Watts inquired as to if or when the facility would be available for industries to start taking classes at the training field. In response to Director Watts's inquiry, Chief Blake stated that staff is looking into establishing classroom trainings, but currently there's nothing available to accommodate the classes. Chief Blake further stated that the tower was purchased and should be here by January. Deputy General Manager Troller stated that agenda items 3.b. and 3.c. would be considered together. b. Receive the Baytown Fire Control, Prevention, and Emergency Medical Services District's Revenues and Expenditures Report for the Quarter ending March 31, 2015. C. Receive the Baytown Fire Control, Prevention, and Emergency Medical Services District's Quarterly Investment Report for the Quarter ending March 31, 2015. FCPEMSD Board Regular Meeting Minutes April 21, 2015 Page 4 of 4 Mr. Currie presented the agenda items and stated that sales tax receipts were up 6.37% compared to last year. He stated that the revenues were up approximately $49,000 as compared to last year. He stated that the expenses were right at 50% of budget and although the majority of the personnel expenditures were utilized they would balance out at the end of the fiscal year. Chief Blake further stated that as budgeted, the overtime funds were to staff the fourth ambulance which is currently operational. Mr. Currie stated that the ending balance investment was $780,125 with an average monthly interest rate of 0.0463 %. For clarity purposes, Assistant Chief Dalbey stated that the fourth ambulance is operational and has been effective as of January 17th. 4. MANAGER'S REPORT a. Reminder that the next Baytown Fire Control, Prevention, and Emergency Medical Services District meeting is scheduled for June 16, 2015, at 4:30 P.M. in the Baytown Conference Room, City hall, 2401 Market Street, Baytown, Texas. Deputy General Manager Troller stated that the next Baytown Fire Control, Prevention, and Emergency Medical Services District meeting is scheduled for June 16, 2015, at 4:30 P.M. in the Baytown Conference Room. 5. ADJOURN With there being no further business to discuss, President Bradley Smith adjourned the April 21, 2015, Fire Control, Prevention, and Emergency Medical Services District (FCPEMSD) Board Regular Meeting at 5:10 P.M. Leticia Brysch, f City of Baytown