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FCPEMSD Resolution No. 36 RESOLUTION NO. 36 A RESOLUTION OF THE BOARD OF DIRECTORS OF THE BAYTOWN FIRE CONTROL, PREVENTION, AND EMERGENCY MEDICAL SERVICES DISTRICT ADOPTING THE BAYTOWN FIRE CONTROL, PREVENTION, AND EMERGENCY MEDICAL SERVICES DISTRICT'S 2015 ACTION PLAN; AND PROVIDING FOR THE EFFECTIVE DATE THEREOF. BE IT RESOLVED BY THE BOARD OF DIRECTORS OF THE BAYTOWN FIRE CONTROL, PREVENTION, AND EMERGENCY MEDICAL SERVICES DISTRICT: Section 1: That the Board of Directors of the Baytown Fire Control, Prevention, and Emergency Medical Services District hereby adopts its 2015 Action Plan, which is attached hereto as Exhibit "A" and incorporated herein for all intents and purposes. Section 2: This resolution shall take effect immediately from and after its passage by the Board of Directors of the Baytown Fire Control, Prevention, and Emergency Medical Services District. INTRODUCED, READ and PASSED, by the affirmative vote of the Board of Directors of the Baytown Fire Control, Prevention, and Emergency Medical Services District this the 23 d day of June, 2015. Np11 4y� _ RENDA BRADLEY SMITH, President AT—MST: s - 3 — s TICIA BRYSCH, Sec ry APPROVED AS TO FORM: 4ACIOiA IREZ, SR., n ral Counsel R:\Karen\Files\City CouncilTire Control,Prevention and Emergency Medical Services District\Resolutions\20 Mune\AdoptActionPlan.doc Exhibit "A" Fire Control, Prevention and Emergency Medical Services District 2015 Strategies and Evaluation • A detailed list of the strategies to be supported by the FCPEMS district. The mission for the City of Baytown's Fire / EMS Department is to provide the highest quality of customer service in emergency situations. This mission will be accomplished by providing the best possible training for personnel and state-of-the-art equipment used to respond and provide services. The Fire Control, Prevention and Emergency Medical Services District (FCPEMSD) will incorporate strategies designed to enhance public safety in Baytown. Item 1 — Fire Training Facility The FCPEMSD will provide the resources needed to plan and build a state-of-the-art multi-functional fire training facility allowing essential training to the members of the Baytown Fire Department. Item 2 — Purchase Fire Response and Technology Equipment Beginning year one funds will be set aside each year for future purchase of fire response vehicles and technology equipment. This fund allows us the opportunity to replace vehicles as needed. Item 3 — EMS Technology and Capital Equipment Ambulance Fleet — Provide a mechanism to replace an aging vehicle fleet of ambulances on a regular basis, decreasing vehicle down-time and increasing response reliability. This plan includes a replacement ambulance annually. Baytown Fire/EMS currently operates a fleet of 7 ambulances, of which 4 are staffed by paramedic crew's 24-hours per day, 1 is staffed by an EMS LT., and 2 are kept in reserve. Collectively, they respond to over 10,000 medical emergencies each year. Emergency ambulances must be able to respond when requested without delay or failure. Failure of a vehicle can lead to delays in response and in delivery of a critical patient to an appropriate medical facility. In January 2015 we added personnel to staff the 4t" ambulance. This additional ambulance staffing requires us to increase our fleet size. We will be adding additional ambulances to allow periodic maintenance, repairs and reliability. Since October, 2005, EMS has replaced an ambulance annually from the FCPEMS Tax District. This capitol initiative has enabled EMS to maintain response reliability and readiness to above 95%. To maintain this percentage and not burden the general fund EMS must continue to be able to replace or remount an ambulance each year. Medical Equipment — Provide for timely replacement of mission critical medical devices. Each ambulance is equipped with state of the art medical technology. The reliability of this equipment must be near 100% in order to perform accurate and timely diagnosis and treatment. Failure of any piece of equipment can lead to a negative impact on the patient, including death. To maintain reliability critical equipment will be replaced on an annual basis over the next 5 years. Item 4 — Communications Technology and Equipment The emergency communications strategies for the FCPEMSD involve maintaining the latest, most reliable technology to ensure effective public safety communications at all times. The previous FCPEMSD funds were used to replace obsolete analogue field radios to a digital format and to remain compliant with Federal Communications Commission standards and requirements. Funds will be set aside for three primary purposes: ■ Continue to replace radio system equipment as necessary to ensure that the system is operating efficiently and effectively. ■ For the replacement of the obsolete Computer-Aided Dispatch system (CAD). ■ For the replacement of the current analogue, modem-based data transmission system that enables field units to access the Computer-Aided Dispatch system (CAD). This system is obsolete, with modems, radios, and spare parts no longer available for the manufacturer. This includes the system terminal hardware and software, the data transmission/receiving system (backbone), and the end-user terminals. • The method of annually evaluating the effectiveness and efficiency of the individual fire control, prevention and emergency medical services strategies. Performance Measurement — Fire TrainingFacility acility The fire training facility consists of a multi-year plan which will be constructed in phases. In the previous five years of the District, money was utilized to develop the Master Fire Training Facility Plan and to begin Step 2 of Phase 1 of the project. Money accumulated over the next five years will be utilized to continue construction of Phase 2. In addition an Educational Facility/Assistant Training Officer was created and will continue to assist with current training needs and oversight of the training facility project. Performance Measurement — Fire Response and Technology The Fire Departments Strategy Plan calls for the replacement of front line fire response vehicles within ten to twelve years. These vehicles remain in service as reserve response vehicles for an additional five years. This fund will allow the Department to replace fire response vehicles as called for in the Strategy Plan. The first and each year money is received from the tax district dollars will be placed into an equipment fund created for future purchase of fire response and technology equipment. This fund will allow us to purchase fire response vehicles and stay current with changing technology. The previous five years the district money accumulated allowed us to purchase two fire response vehicles for replacement of our aging fleet. Performance Measurement — EMS Technology and Capital Equipment The evaluation of this strategy to measure effectiveness and efficiency includes monitoring fleet reliability on a monthly basis. Specifically, the measures include identifying the number of hours ambulances are available each month, the number of vehicle repairs each month and the cost of vehicle repairs each month. We anticipate a decrease in fleet maintenance costs, as newer vehicles are easier to maintain, consuming fewer maintenance dollars from the general fund budget. Adoption of these strategies and supporting budget should improve emergency medical response services in Baytown. Performance Measurement — Communications Technology and Equipment Evaluation of the effectiveness of this strategy is readily apparent in the implementation of the digital transition plan and by the improved reliability of public safety communications. The amount of money budgeted by the district for each fire control, prevention and emergency medical services strategy. The following budget is offered for the strategies proposed. Each item is keyed to the items listed above: Item 1 — Fire Training Facility and Operation Five year total = $3,300,000 Item 2 — Fire Technology and Capital Equipment Five year total - $3,000,000 Item 3 — EMS Technology, Capital Equipment and Operation Five year total = $1,600,000 Item 4 — Communications Technology and Equipment Five year total = $500,000 The total budget proposed equals $8,400,000. The attached chart shows the budget by year. BUDGETPLAN YEAR 1 REVENUES (sales and use tax based upon 1/8 of one percent) $1,600,000 USES Fire Training Facility and Operation $600,000 Fire Technology and Capital Equipment 600,000 EMS Technology and Capital Equipment 300,000 Communications Technology and Equipment 100,000 Cost of Administration of Strategies* 0 Carry forward to Fund Balance $ 0 YEAR 2 REVENUES (sales and use tax based upon 1/8 of one percent) $1,600,000 USES Fire Training Facility and Operation $600,000 Fire Technology and Capital Equipment 600,000 EMS Technology and Capital Equipment 300,000 Communications Technology and Equipment 100,000 Cost of Administration of Strategies* 0 Carry forward to Fund Balance $0 YEAR 3 REVENUES (sales and use tax based upon 1/8 of one percent) $1,700,000 USES Fire Training Facility and Operation $700,000 Fire Technology and Capital Equipment 600,000 EMS Technology and Capital Equipment 300,000 Communications Technology and Equipment 100,000 Cost of Administration of Strategies* 0 Carry forward to Fund Balance YEAR 4 REVENUES (sales and use tax based upon 1/8 of one percent) $1,700,000 USES Fire Training Facility and Operation $700,000 Fire Technology and Capital Equipment 600,000 EMS Technology and Capital Equipment 300,000 Communications Technology and Equipment 100,000 Cost of Administration of Strategies* 0 Carry forward to Fund Balance $ 0 YEAR 5 REVENUES (sales and use tax based upon 1/8 of one percent) $1,800,000 USES Fire Training Facility and Operation $700,000 Fire Technology and Capital Equipment 600,000 EMS Technology and Capital Equipment 400,000 Communications Technology and Equipment 100,000 Cost of Administration of Strategies* 0 Carry forward to Fund Balance $ 0 *Includes both administrative costs conducted by the District and private or public entities, as 0% of the total revenues are budgeted for administration of the above- referenced strategies.