Ordinance No. 12,873ORDINANCE NO. 12,873
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF BAYTOWN,
TEXAS, AUTHORIZING AN AGREEMENT FOR PROFESSIONAL
SERVICES WITH TRANSMAP CORPORATION FOR A PAVEMENT
CONDITION ASSESSMENT AND ASSET INVENTORY PROJECT;
AUTHORIZING PAYMENT BY THE CITY OF BAYTOWN IN AN AMOUNT
NOT TO EXCEED ONE HUNDRED NINETY -FIVE THOUSAND SEVEN
HUNDRED SEVENTY AND 44,1100 DOLLARS ($195,770.44); MAKING
OTHER PROVISIONS RELATED THERETO; AND PROVIDING FOR THE
EFFECTIVE DATE THEREOF.
*********************************************** * * * * * * * * * * * * * * * * * * * * * * * * * * * * * **
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF BAYTOWN,
TEXAS:
Section 1: That the City Council of the City of Baytown, Texas, hereby authorizes
the Acting City Manager to execute and the City Clerk to attest to an Agreement for Professional
Services with Transmap Corporation for a pavement condition assessment and asset inventory
project. A copy of said agreement is attached hereto as Exhibit "A," and incorporated herein for
all intents and purposes.
Section 2: That the City Council of the City of Baytown authorizes payment in accordance
with the agreement authorized in Section 1 hereof in an amount not to exceed ONE HUNDRED
NINETY -FIVE THOUSAND SEVEN HUNDRED SEVENTY AND 44/100 DOLLARS ($195,770.44).
Section 3: That the City Manager is hereby granted general authority to approve a decrease
or an increase in costs by FIFTY THOUSAND AND NO/ 100 DOLLARS ($50,000.00) or less, provided
that the amount authorized in Section 2 hereof may not be increased by more than twenty -five percent
(25%).
Section 4: This ordinance shall take effect immediately from and after its passage by
the City Council of the City of Baytown.
INTRODUCED, READ and PASSED by the affirmative vo of the City Council of the
City of Baytown this the 28th day of May, 2015.
1:1
STYPH=. DONCARLOS, Ma
TICIA BRYSCH,
APPROVED AS TO FORM:
O� U
O
o ,lam a
OF
ACIO RAMIREZ, SR., i A orney
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Exhibit "A"
AGREEMENT FOR PROFESSIONAL SERVICES
STATE OF TEXAS §
COUNTY OF HARRIS §
This Agreement (this "Agreement ") entered into by and between Transmap Corporation,
(hereinafter "the Professional ") and the City of Baytown, a home -rule municipality located in
Harris and Chambers Counties, Texas (the "City ").
1. Scope of Services/Professional Fees
This Agreement authorizes Professional to perform a pavement management and asset
management services (the "Work ") for and on behalf of the City. The compensation for
Professional shall not exceed ONE HUNDRED NINETY -FIVE THOUSAND SEVEN
HUNDRED SEVENTY AND 44/100 DOLLARS ($195,770.44) and shall be on the basis
described in Exhibit "A." The time schedules for the Work are attached as Exhibit "B." The
scope of the Work is as denoted in Exhibit "C." Each of these Exhibits "A" through "C" is
incorporated into this Agreement by reference for all purposes.
2. Progress Reports
Professional shall provide written progress reports to the City regarding the Work and oral
reports as requested. Such progress report shall identify the projected time and cost required by
the Professional to complete the remaining phases of the Work required under this Agreement.
3. Personnel of the Professional
a. Professional's Project Manager
Professional shall designate Craig A. Schorling, GISP, to serve as Project
Manager for the Work performed under this Agreement. Any change of Project
Manager shall require thirty days' advance written approval from the City's
Representative.
b. Data on Professional's Employees
Prior to commencement of the Work, Professional shall forward to the City a
detailed resume of the personnel that will be assigned to the Work.
C. Rejection of Professional's Employees
The City reserves the right to approve or reject from the Work any employees of
the Professional.
4. Designation and Duties of the City's Representative
a. The City's Director of Public Works or his designee shall act as the City's
Representative.
Agreement for Professional Services, Page 1
b. The City's Representative shall use his best efforts to provide nonconfidential City
records for Professional's usage on the Work and to provide access to City's
property and easements. However, the City does not guarantee the accuracy or
correctness of the documents so provided. Nothing contained herein shall be
construed to require the City to provide such records in any certain format. The
format in which the existing data and documentation will be provided shall be at
the sole discretion of the City.
5. Standards of Performance
a. The Professional shall perform all services under this Agreement with the care and
skill ordinarily used by members of Professional's profession practicing under the
same or similar circumstances, time and locality.
Professional shall be responsible for the technical accuracy of its services and
documents resulting therefrom, and the City shall not be responsible for discovering
deficiencies therein. Professional shall correct such deficiencies without additional
compensation.
b. Codes and Standards
(1) All references to codes, standards, environmental regulations and/or
material specifications shall be to the latest revision, including all effective
supplements or addenda thereto, as of the date that the order for any
necessary equipment is made by the City or that the construction specified
is bid by the City.
(2) All materials furnished on any City project shall be in accordance with
ASTM, ACI, TxDOT, and AASHTO specifications, and with other
recognized standards. Proprietary material or other materials for which no
generally recognized standards exist may be used provided there has been
at least five years of proven experience in the field, and such satisfactory
documentation has been approved by the City's Representative.
(3) The Work shall be designed and furnished in accordance with the most
current codes and/or standards adopted by city, state, or federal
government or in general custom and usage by the profession.
(4) The codes and standards used in the profession set forth minimum
requirements. These may be exceeded by the Contractor or the Professional
if superior methods are available for successful operation of equipment
and/or for the construction project on which the Work is performed. Any
alternative codes or regulations used shall have requirements that are
equivalent or better than those in the above listed codes and regulations.
The Professional shall state the alternative codes and regulations used.
Aareement for Professional Services, Page 2
(5) Professional agrees the services will reflect the professional standards,
procedures and performances common in the industry for this project.
Professional further agrees that any analysis, reports, preparation of
drawings, the designation or selection of materials and equipment, the
selection and supervision of personnel and the performance of other
services under this contract will be pursuant to the standard of performance
common in the profession.
(6) Professional shall promptly correct any defective analysis caused by
Professional at no cost to City. The City's approval, acceptance, use of or
payment for all or any part of Professional's services hereunder or of the
Work itself shall in no way alter Professional's obligations or the City's
rights under this Agreement.
6. Schedule
Professional shall not proceed with the Work or any stage thereof until written notice to proceed
is provided by the City's Representative.
7. Instruments of Service
Upon execution of this Agreement, Professional grants to the City an ownership interest in the
Instruments of Service. Professional shall obtain similar interests from the City and Professional's
consultants consistent with this Agreement. As noted in Articles 5 & 11, Professional shall be
required to tender to City all Instruments of Service. With such ownership interest, it is expressly
understood by the parties hereto that the City may use the Instruments of Service for any purposes
which the City sees fit, including, but not limited to, subsequent construction, reconstruction,
alteration, and/or repairs of the Project. As a condition to the City's use of the Instruments of
Service, the City hereby expressly agrees to remove Professional's name and all references to
Professional and its consultants from the Documents. Provided that this Agreement is not
terminated for cause by the City, the City shall release any and all claims which the City could
make arising out of or in connection with any reuse of the documents by the City.
8. Insurance
Professional shall procure and maintain at its sole cost and expense for the duration of the
Agreement, insurance against claims for injuries to person or damages to property which may
arise from or in connection with the performance of the Work hereunder by Professional, its
agents, representatives, volunteers, employees or subconsultants.
a. Professional's insurance coverage shall be primary insurance with respect to the
City, its officials, employees and agents. Any insurance or self - insurance
maintained by the City, its officials, employees or agents shall be considered in
excess of Professional's insurance and shall not contribute to it. Further,
Professional shall include all subconsultants, agents and assigns as additional
insureds under its policy or shall furnish separate certificates and endorsements for
each such person or entity. All coverages for subconsultants and assigns shall be
subject to all of the requirements stated herein.
Agreement for Professional Services, Page 3
The following is a list of standard insurance policies along with their respective
minimum coverage amounts required in this Agreement:
1. Commercial General Liability
• General Aggregate: $2,000,000
• Products & Completed Operations Aggregate: $2,000,000
• Personal & Advertising Injury: $1,000,000
• Per Occurrence: $1,000,000
• Fire Damage $300,000
• Coverage shall be at least as broad as ISO CG 00 02 12 07
■ No coverage shall be deleted from standard policy without
notification of individual exclusions being attached for review and
acceptance.
2. Business Automobile Policy
• Combined Single Limits: $1,000,000
• Coverage for "Any Auto"
3. Errors and Omissions
• Limit: $1,000,000 for this project.
• Claims -made form is acceptable
• Coverage will be in force for one (1) year after completion of the
Project.
4. Workers' Compensation
• Statutory Limits
• Employer's Liability $500,000
• Waiver of Subrogation required.
b. The following shall be applicable to all policies of insurance required herein.
Insurance carrier for all liability policies must have an A.M. Best Rating
of B +:VIII or better.
2. Only insurance carriers licensed and admitted to do business in the State
of Texas will be accepted.
Liability policies must be on occurrence form. Errors and Omissions can
be on claims -made form.
4. Each insurance policy shall be endorsed to state that coverage shall not be
suspended, voided, canceled or reduced in coverage or in limits except
after thirty (30) days' prior written notice by certified mail, return receipt
requested, has been given to the City.
Agreement for Professional Services, Page 4
5. The City, its officers, agents and employees are to be added as Additional
Insureds to all liability policies, with the exception of the Workers
Compensation and Errors and Omissions Policies required herein.
6. Upon request and without cost to the City, certified copies of all insurance
polices and/or certificates of insurance shall be furnished to the City.
7. Upon request and without cost to the City, loss runs (claims listing) of any
and/or all insurance coverages shall be furnished to the City.
8. All insurance required herein shall be secured and maintained in a
company or companies satisfactory to the City, and shall be carried in the
name of Professional. Professional shall provide copies of insurance
policies and endorsements required hereunder to the City on or before the
effective date of this Agreement.
9. Indemnification and Release
PROFESSIONAL AGREES TO AND SHALL INDEMNIFY AND
HOLD HARMILESS AND DEFEND THE CITY, ITS OFFICERS,
AGENTS, AND EMPLOYEES (HEREINAFTER REFERRED TO AS
THE "CITY") FROM AND AGAINST ANY AND ALL CLAIMS,
LOSSES, DAMAGES, CAUSES OF ACTION, SUITS AND
LIABILITY OF EVERY HIND, INCLUDING ALL EXPENSES OF
LITIGATION, COURT COSTS, AND ATTORNEY'S FEES, FOR
INJURY TO OR DEATH OF ANY PERSON, FOR DAMAGE TO
ANY PROPERTY, OR FOR ANY BREACH OF CONTRACT,
ARISING OUT OF, OR IN CONNECTION WITH THE WORK
DONE BY PROFESSIONAL UNDER THIS CONTRACT CAUSED
BY THE SOLE OR JOINT NEGLIGENCE OF PROFESSIONAL. IT
IS THE EXPRESSED INTENTION OF THE PARTIES HERETO,
BOTH PROFESSIONAL AND THE CITY, THAT THE INDEMNITY
PROVIDED FOR IN THIS PARAGRAPH IS INDEMNITY BY
PROFESSIONAL TO INDEMNIFY AND PROTECT THE CITY
FROM THE CONSEQUENCES OF PROFESSIONAL'S OWN
NEGLIGENCE, WHETHER THAT NEGLIGENCE IS THE SOLE
OR A CONCURRING CAUSE OF THE RESULTING INJURY,
DEATH OR DAMAGE. SUCH INDEMNITY SHALL NOT APPLY,
HOWEVER, TO LIABILITY ARISING FROM THE PERSONAL
INJURY, DEATH, OR PROPERTY DAMAGE OF PERSONS THAT
IS CAUSED BY OR RESULTS FROM THE NEGLIGENCE OF THE
CITY. IN THE EVENT THAT ANY ACTION OR PROCEEDING IS
Agreement for Professional Services, Page 5
BROUGHT AGAINST THE CITY FROM WHICH THE CITY IS
INDEMNIFIED, PROFESSIONAL FURTHER AGREES AND
COVENANTS TO DEFEND THE ACTION OR PROCEEDING BY
LEGAL COUNSEL ACCEPTABLE TO THE CITY. THE
INDEMNITY PROVIDED FOR IN THIS ARTICLE IX SHALL
SURVIVE THE TERMINATION OR EXPIRATION OF THIS
AGREEMENT.
By this Agreement, the City does not consent to litigation or suit, and the City
hereby expressly revokes any consent to litigation that it may have granted by the
terms of this Contract or any other contract or agreement, any charter, or
applicable state law. Nothing herein shall be construed so as to limit or waive the
City's sovereign immunity. Professional assumes full responsibility for its work
performed hereunder and hereby releases, relinquishes and discharges the City, its
officers, agents, and employees from all claims, demands, and causes of action of
every kind and character, including the cost of defense thereof, for any injury to or
death of any person (whether they be either of the parties hereto, their employees,
or other third parties) and any loss of or damage to property (whether the property
be that of either of the parties hereto, their employees, or other third parties) that is
caused by or alleged to be caused by, arising out of, or in connection with
Professional's work to be performed hereunder. This release shall apply with
respect to Professional's work regardless of whether said claims, demands, and
causes of action are covered in whole or in part by insurance.
10. Subcontractors and Subconsultants
Professional shall receive written approval of the City's Representative prior to the use of any
subcontractors or subconsultants. A copy of all proposed contracts with subconsultants and/or
subcontractors shall be given to the City before execution of such contracts.
11. Termination of Professional
The City, besides all other rights or remedies it may have, shall have the right to terminate this
Agreement without cause upon ten (10) days' written notice from the City Manager to
Professional of the City's election to do so. Furthermore, the City may immediately and without
notice terminate this Agreement if Professional breaches this Agreement. A breach of this
Agreement shall include, but not be limited to, the following:
(a) failing to pay insurance premiums, liens, claims or other charges;
(b) failing to pay any payments due the city, state, or federal government from
Professional or its principals, including, but not limited to, any taxes, fees,
assessments, liens, or any payments identified in this Agreement;
(c) the institution of voluntary or involuntary bankruptcy proceeding against
Professional;
(d) the dissolution of Professional;
Aereement for Professional Services, Page 6
(e) refusing or failing to prosecute the Work or any separable part, with the
diligence that will ensure its completion within the time specified in this
Agreement;
(f) failing to complete work wthin the time period specified in this
Agreement; and/or
(g) the violation of any provision of this Agreement.
Upon delivery of any notice of termination required herein, Professional shall discontinue all
services in connection with the performance of the Agreement. Within ten (10) days after receipt
of the notice of termination, Professional shall submit a final statement showing in detail the
services satisfactorily performed and accepted and all other appropriate documentation required
herein for payment of services. At the same time that the final statement is tendered to the City,
Professional shall also tender all of Professional's work product, whether complete or not, in an
acceptable form and format to the City's Representative. No final payment will be made until all
work product is so tendered.
If this Agreement is terminated for cause, Professional shall be liable for any damage to the City
resulting therefrom. This liability includes any increased costs incurred by the City in
completing Professional's work. The rights and remedies of the City in this section are in
addition to any other rights and remedies provided by law or under this Agreement.
12. Records
Within ten days of the City's request and at no cost to the City, the City will be entitled to review
and receive a copy of all documents that indicate work on the Project that is subject to this
Agreement.
13. Supervision of Professional
Professional is an independent contractor and the City neither reserves nor possesses any right to
control the details of the Work performed by Professional under the terms of this Agreement.
14. Billing
The City shall have thirty (30) days to pay Professional's bills from the date of receipt of such
bills. All bills must identify with specificity the work or services performed and the date(s) of
such work or services. In the event of a disputed or contested invoice, the parties understand and
agree that the City may withhold the portion so contested, but the undisputed portion will be
paid. The Professional shall invoice the City for work performed no more than once a month.
15. Indebtedness.
If Professional, at any time during the term of this agreement, incurs a debt, as the word is
defined in section 2 -662 of the Code of Ordinances of the City of Baytown, it shall immediately
notify the City's Director of Finance in writing. If the City's Director of Finance becomes aware
that the Professional has incurred a debt, the City's Director of Finance shall immediately notify
the Professional in writing. If the Professional does not pay the debt within 30 days of either
such notification, the City's Director of Finance may deduct funds in an amount equal to the debt
from any payments owed to the Professional under this Agreement, and the Professional waives
any recourse therefor.
Agreement for Professional Services, Page 7
16. Reputation in the Community
Professional shall retain a high reputation in the community for providing professional pavement
management services. Professional shall forward a copy of any current petition or complaint in
any court of law which (a) asserts a claim for $50,000 or more for errors or omissions in
providing similar services services and/or (b) seeks to deny the Professional the right to provide
such services or any other services in the state of Texas.
17. Payroll and Basic Records
a. Professional shall maintain payrolls and basic payroll records during the course of
the work performed under this Agreement and shall preserve them for a period of
three years from the completion of the work called for under this Agreement for
all personnel working on such work. Such records shall contain the name and
address of each such employee, social security number, correct classification,
hourly rates of wages paid, daily and weekly number of hours worked, deductions
made and actual wages paid.
b. Professional shall make the records required to be maintained under the preceding
subsection (a) of this section available at no cost to the City for inspection,
copying or transcription or its authorized representatives within fifteen days of the
City's request therefor. Professional shall permit such representatives to interview
Professional's employees during working hours on the job.
18. Governing Law
This Agreement has been made under and shall be governed by the laws of the state of Texas.
The parties further agree that performance and all matters related thereto shall be in Harris
County, Texas.
19. Notices
Unless otherwise provided in this Agreement, any notice provided for or permitted to be given
must be in writing and delivered in person or by depositing same in the United States mail,
postpaid and registered or certified, and addressed to the party to be notified, with return receipt
requested, or by delivering the same to an officer of such party. Notice deposited in the mail as
described above shall be conclusively deemed to be effective, unless otherwise stated in this
Agreement, from and after the expiration of three (3) days after it is so deposited.
For the purpose of notice, the addresses of the parties shall be as follows unless properly changed
as provided for herein below:
For the City:
CITY OF BAYTOWN
Attn: City Manager
P. O. Box 424
Baytown, Texas 77522 -0424
FAX: 281- 420 -6586
Agreement for Professional Services, Page 8
For the Professional:
TRANSMAP CORPORATION
3366 Riverside Drive, Suite 103
Upper Arlington, Ohio 43221
Each party shall have the right from time to time at any time to change its respective
address and each shall have the right to specify a new address, provided that at least fifteen (15)
days' written notice is given of such new address to the other party.
20. No Third Party Beneficiary
This Agreement shall not bestow any rights upon any third party, but rather, shall bind and
benefit Professional and the City only.
21. No Right to Arbitration
Notwithstanding anything to the contrary contained in this Agreement, the City and Professional
hereby agree that no claim or dispute between the City and Professional arising out of or relating
to this Agreement shall be decided by any arbitration proceeding including, without limitation,
any proceeding under the Federal Arbitration Act (9 U.S.C. Sections 1 -14), or any applicable
State arbitration statute, including, but not limited to, the Texas General Arbitration Act,
provided that in the event that the City is subjected to an arbitration proceeding notwithstanding
this provision, Professional consents to be joined in the arbitration proceeding if Professional's
presence is required or requested by the City of complete relief to be recorded in the arbitration
proceeding.
22. Waiver
No waiver by either party to this Agreement of any term or condition of this Agreement shall be
deemed or construed to be a waiver of any other term or condition or subsequent waiver of the
same term or condition.
23. Complete Agreement
This Agreement represents the entire and integrated agreement between the City and
Professional in regard to the subject matter hereof and supersedes all prior negotiations,
representations or agreements, either whether written or oral, on the subject matter hereof. This
Agreement may only be amended by written instrument approved and executed by both of the
parties. The City and Professional accept and agree to these terms.
24. No Assignment
Professional may not sell or assign all or part interest in this Agreement to another party or
parties without the prior express written approval of the City Manager of such sale or
assignment. The City may require any records or financial statements necessary in its opinion to
ensure such sale or assignment will be in the best interest of the City.
Aareement for Professional Services, Page 9
25. Headings
The headings used in this Agreement are for general reference only and do not have special
significance.
26. Severability
All parties agree that should any provision of this Agreement be determined to be invalid or
unenforceable, such determination shall not affect any other term of this Agreement, which shall
continue in full force and effect.
27. Ambiguities
In the event of any ambiguity in any of the terms of this Agreement, it shall not be construed for
or against any party hereto on the basis that such party did or did not author the same.
28. Authority
The officers executing this Agreement on behalf of the parties hereby represent that such officers
have full authority to execute this Agreement and to bind the party he /she represents.
IN WITNESS WHEREOF, the parties hereto have executed this Agreement in multiple
copies, each of which shall be deemed to be an original, but all of which shall constitute but one
and the same Agreement on the day of , 2015, the date of
execution by the Acting City Manager of the City of Baytown.
TRANSMAP CORPORATION
(Signature)
(Printed Name)
(Title)
CITY OF BAYTOWN
RON BOTTOMS, Acting City Manager
ATTEST:
LETICIA BRYSCH, City Clerk
Agreement for Professional Services, Page 10
APPROVED AS TO FORM:
IGNACIO RAMIREZ, SR., City Attorney
STATE OF TEXAS §
COUNTY OF HARRIS §
Before me on this day personally appeared , in
his/her capacity as of Transmap Corporation, on behalf of such
corporation,
known to me;
proved to me on the oath of ; or
proved to me through his/her current
{description of identification card or other document issued by the federal
government or any state government that contains the photograph and signature of
the acknowledging person}
(check one)
to be the person whose name is subscribed to the foregoing instrument and acknowledged to me
that he /she executed the same for the purposes and consideration therein expressed.
SUBSCRIBED AND SWORN before me this day of , 2015.
Notary Public in and for the State of Texas
'Acobfs0l \IegallKarenlFiles '•Contracts \Transmap Corporation\Agreement.doc
Agreement for Professional Services, Page 11
EXHIBIT A
COMPENSATION
Services of Professional required under this Agreement shall not exceed ONE HUNDRED NINETY -FIVE
THOUSAND SEVEN HUNDRED SEVENTY AND 44/100 DOLLARS ($195,770.44) based upon the following:
Task Description L�nits No. of Unit III-ice Extended
Units Ili-ice
Task 1— Citywide Pavement Management Services
la
ON- SIGHT'M Raw Data Collection,
Centerline
320
$99.00
includes LiDAR
Miles
$31,680.00
lb
Advanced Inspection Processing
Lump Sum
1
$4,995.00
Profilometer
$4,995.00
lc
Advanced Inspection processing 2D
Lump Sum
1
$6,995.00
processing
$6,995.00
Id
Network Setup and Review
Hours
10
$99.00
$990.00
le
Pavement Inspection
Samples
5,638
$5.88
$33,151.44
If
MicroPAVER Load —
Lump Sum
1
$1,925.00
$1,925.00
lg
Advanced MicroPAVER database
Lump Sum
1
$6,499.00
Design
$6,499.00
lh
GIS Integration
Hours
12
$99.00
$1,188.00
li
Pavement Management Practices
"Boot
Day
2
$1750.00
Definition Camp"
$3,500.00
I j
Pavement Reporting
Hours
44
$125.00
$5,500.00
lk
MicroPAVER Software
Software
1
$1,005.00
$1,005.00
MicroPAVER Software Additional
Two 2 Licenses
Lump Sum
1
$250.00
$250.00
11
On -Site MicroPAVER Software
Days
3
$3,200.00
$9,600.00
lm
Transmap Project Management
Hours
135
$99.00
$13,365.00
In
ArcGIS Server Web -Based Image
6 months
1
0
$0.00
Viewer
Subtotal Task 1
$120,643.44
Task 2 — Assets
2a
Linear assets
Centerline
320
$63.00
Miles
$20,160.00
2b
Point Utility Assets
Centerline
Miles
320
$69.00
$22,080.00
2c
Point Traffic Assets
Centerline
Miles
320
$74.00
$23,680.00
2d
Project Management
Hours 1
93 1
$99.00 1
$9,207.00
Subtotal Task 2
Total
$75127.00
$19-5,770.44
The above - referenced not to exceed amount includes all expenses that Professional may incur as part of this project,
including, but not limited to, all costs associated with parking, mileage, deliveries, and copies. The parties hereto
agree and understand that the City shall not be liable and the Professional shall not make a claim against the City
for any such expenses.
Additional Services
Professional will perform additional services, if any, at a price agreed upon by the parties in writing prior to the
performance of such services. The City shall not be responsible or liable for any additional services performed by
the Professional unless such additional services have been approved in writing prior to the performance of the
same.
EXHIBIT B
SCHEDULE OF WORK
The Professional shall perform all of the services required herein within 195 calendar days of the effective
date of this Agreement, based upon the following:
Task 1 - Pavement Management Services
120 calendar days from the effective date of this
Agreement
Task 2 -- Assets
195 calendar days from the effective date of this
Agreement
EXHIBIT C
SCOPE OF WORK
A. Generally:
The City desires that an assessment be performed on the street conditions within the City of Baytown,
including the linear, utility and traffic assets. Professional shall provide the City professional services,
outlined in the scope of services below, to perform the tasks necessary for such assessment.
B. Basic Services:
The Professional shall perform the scope of services, which contains the following tasks, as more
particularly described in Exhibit C -1, which is attached hereto and incorporated herein for all intents and
purposes.
C. Additional Services:
The City shall not be responsible or liable for any additional services performed by the Professional unless
such additional services have been approved in writing prior to the performance of the same. Professional
will perform additional services at a price agreed upon by the parties in writing prior to the performance of
such services based upon the rate schedule indicated in Exhibit "A."
Task Description
as 1— Pavement Management Services
la
ON -SIGHT Raw Data Collection, includes LiDAR
lb
Advanced Inspection: IRI/Ruttin
1 c
Advanced Inspection Processing/2D
1 d
Network Setup and Review
le
Pavement Inspection
If
MicroPAVER Load
Ig
Advanced MicroPAVER Database Design
lh
GIS Integration
li
Pavement Boot Cam
1'
Pavement Reporting
lk
MicroPAVER Software
11
On -Site MicroPAVER Training
lm
Project Management: Pavement
In
ArcGIS Online Viewer Media Hosting)
Task 2 — Assets
2a
Linear assets
2b
Point Utility Assets
2c
Point Traffic Assets
2d
Project Management: Assets
C. Additional Services:
The City shall not be responsible or liable for any additional services performed by the Professional unless
such additional services have been approved in writing prior to the performance of the same. Professional
will perform additional services at a price agreed upon by the parties in writing prior to the performance of
such services based upon the rate schedule indicated in Exhibit "A."
Exhibit "C -1"
trans . •
May 20, 2015
City of Baytown, Texas
Pavement Condition and Asset Management Project
Scope of Services
Prepared For:
Nick Woolery
Interim Public Works Director
City of Baytown
2123 Market Street
Baytown, TX 77520
Prepared By:
Craig Schorling, GISP
Vice President
Transmap Corporation
3366 Riverside Drive, Suite 103
Upper Arlington, OH 43221
Version 1.0
Project Scope of Services Outline
• Introduction
• Project Setup
0
Kick Off Meeting
0
Centerline Review
0
Mobilization
• Task 1
- Pavement Condition Assessment
0
1a - ON- SIGHT'rm Mobile Mapping
0
1b - Advanced Inspections: IRI /Rutting
0
1c - Advanced Inspection Processing /2D
0
id - Network Setup and Review
0
1e - Pavement Inspection
0
1f - MicroPAVER Load
0
1g - Advanced MicroPAVER Design
0
1h - GIS Integration
0
li - Pavement Boot Camp
0
1j - Pavement Reporting
0
1k - MicroPAVER Software
0
11 - MicroPAVER Training
0
1m - Project Management: Pavement
0
1n - ArcGIS Online Viewer (Media Hosting)
• Task 2 -Assets
0 2a -2c - Point and Linear Assets
0 2d - Project Management: Assets
• Optional Service
0 Advanced Inspection Processing 3D
• Conclusion
Introduction
Transmap would like to thank the City of Baytown for choosing Transmap as the provider for their
Pavement Condition and Asset Management Project. This scope of services will act as the foundation for
the project. Excellent project management and understanding of the project are essential to ensure that
Transmap has addressed all of the City's needs. This document will act as Transmap's project narrative to
the City for the collection and analysis of pavement distress data.
Project Team Representatives
The following table represents the current list of project participants, along with their phone numbers and
email addresses.
Name
Project Role
Telephone
Email
Baytown
Nick Woolery
Public Works Director
281- 420 -6690
nick.woolerv(& Baytown. org
Jose Pastrana
Director of Engineering
281 - 420 -6545
iose.oastrana(ab Baytown. org
Transmap
Howard Luxhoj
Project Principal
614 - 481 -6799
hluxhoi(&transmap.com
Craig Schorling
Account Manager
614 - 537 -6297
cschorlino(abtransmal2.com
Chris Crocker
Project Manager
614 - 481 -6799
ccrocker(@transmao.com
Michael Weakley
Project Manager
614 - 481 -6799
mweaklevC@transmao.com
Project Setup
The setup process is the initial step for any project. Below are the items associated with the setup for the
City of Baytown's Pavement Condition and Asset Management Project.
Kick Off Meeting
The project kick off meeting will be in person and on site at the City of Baytown. Transmap will have, at
the very least, a Project Manager or Account Manager on site. The goals for the kick off are to meet with
technical staff members and Project Managers to discuss overall timeline, reporting requirements,
technical exchange, and team member responsibilities. The technical exchange will happen both on site
and remotely to facilitate any project materials needed by Transmap or the City. One major goal of the
kick off meeting is to ensure that all roads in the project network are scheduled to be driven. The kick off
meeting is scheduled to be a high level meeting lasting from 1 -2 hours.
Centerline Review
Transmap has performed an initial review on the digital GIS centerline that was provided by the City.
Transmap will produce maps for the the kick off meeting, allowing for the City to accept the roads that will
be driven and analyzed as part of the road network. It is very important at the start of the project to get
acceptance of the roads to be driven. As of the date of this scope, the centerline review statistics are
below:
Participant
# of
# of
Minimum
Maximum
Average
Std.
Transmap will notify the City when the mobile mapping
Segments
Centerline
Length FT
Length FT
Length FT
Deviation
Miles
FT
Baytown
3220
320
0
9,257
525
589
Mobilization
Transmap will mobilize the ON-SIGHT TM system to the project area. In addition, the ground control
network and a quality control network will be established. Mobilization activities include: Deploying a
Transmap ON-SIGHT TM mapping vehicle, equipment, and required staff (driver and operator) to Baytown,
authority notice letter about mobile mapping vehicle (sent to client and local authorities), installing,
configuring, and calibrating the camera equipment and on -board data management hardware /software,
installing, configuring, and calibrating the on -board global positioning and inertial navigation system
equipment, and setting up an external Quality Control (QC) network with quality control points. Transmap
will establish an external ground control network to be utilized in support of field data capture quality
control efforts. The purpose of the ground control network is to provide the GPS corrections necessary to
ensure GIS sub -meter accuracy throughout the project.
Deliverables:
Kick Off Meeting
Project Manager will set up the kick off meeting and deliver
a recap document after the meeting
Centerline Review
Transmap will send and bring maps for review in the kick
off meeting
Transmap will notify the City when the mobile mapping
Mobilization
vehicle will be mobilized to the project area. We will send a
notice to the City that has information about the vehicle, so
the City can notify the authorities and constituents about it.
Task 1 - Citywide Pavement Condition Assessment
Task la - ON-SIGHT T11 Mobile Mapping (Data Collection)
The raw data collection portion of the project must begin before any extraction of data. Transmap will
drive all roads identified in the project area using our ON- SIGHT Tm HD mapping vehicle. The vehicle has a
new 4K Laser Crack Measurement System (LCMS), a Ladybug5 6- camera panoramic image system, and a
point cloud laser (vehicle -based LiDAR). The point cloud laser gives real -time positioning of assets within
the roadways. Point cloud data is useful for measuring heights, offsets, and intensity values of assets.
The vehicle has a robust GPS /INS solution that has dramatically improved accuracy and efficiency.
Transmap will drive our ON -SIGHT vehicle along 320 centerline miles of roads within the project area of
the City. The image database will be collected for each roadway specified by the City in both directions
(one -way streets excluded), enabling a full 360 - degree view of each roadway in the network. The vehicle
will make multiple passes on roads that have 2 or more travel lanes in one direction. Transmap will
deliver the Ladybug5 panoramic view of the roads to the City, which will be accessed through our web -
based image viewer. For pavement management, Transmap will be running a 4K LCMS system that will
produce downward facing images to be delivered to the City. The LCMS images will also be available to
view on our web -based image viewer.
Transmap will QC the images obtained by the mapping vehicle to ensure that they are satisfactory and to
meet the objective of the project. To ensure the highest quality images, image capture activities will not
be performed during low -light or adverse weather conditions. In- 1=leld image quality control will be
performed for the purpose of identifying groups of images that may be unacceptable for feature
extraction. Unacceptable images will be re- collected.
The specified route network will be compared against that of which has been imaged to ensure that no
route segments have been overlooked. Missing route segments will be re- driven and imaged. Route
segments may not be imaged when they are not accessible due to construction, temporary or permanent
closures, or they may not exist as indicated in the supplied base data sets.
Task lb - Advanced Inspections: IRI /Rutting
A unique element of the Transmap Hybrid Approach is our new Laser Crack Measurement System (LCMS).
This 4K system has two laser line projectors with more than 2000 points per laser. A total of 4160 laser
points are used to capture pavement condition. The LCMS will detect and analyze cracks, lane markings,
potholes, macro - texture, patches, raveling, rutting and International Roughness Index (IRI) data, and
cross slope.
The LCMS captures surface conditions up to a 4m (13.1 foot) width and Transmap will drive in both
directions for a complete view of all surface distresses. The vehicle is capable of collecting data at speeds
up to 62 mph and acquires both 3D and intensity (image) data of the road surface with 1mm resolution.
13.1 Foot Width
3D Crack Analysis
The International Roughness Index (IRI) and rutting data will be collected for the left wheel track, the
right wheel track, and the average of the two wheel tracks in a manner which meets all ASTM E950
standards. The equipment captures continuous pavement data as the vehicle drives along a roadway.
The 4000+ points are far more advanced than a typical 3 or 5 point laser and will capture IRI data across
13.1 feet of the surface, without the operator having to worry about the vehicle being exactly in the wheel
paths for rutting. The rutting depth will be delivered as minimum, maximum, and average per wheel
path. The IRI data will be delivered as a value over the whole section of pavement. The IRI data
represents the total anticipated vertical movement a vehicle would experience over a given stretch of
road. The data is acquired from the profiler and delivered as a field in the centerline file segment by
segment.
Single Point IRI /Rutting Collection LCMS 4000+ Point IRI /Rutting Collection
Additional Information: IRI
Multiple stops and slow speeds are not recommended in the ASTM E950 spec for roughness
collection.
Additional Information: Rutting
• Full 4,000 point profile for each lane is collected
• Construction techniques of alleys and thin residential roads can cause erroneous rutting
profiles.
QA /QC Advanced Inspection System
The following table represents the rigorous QA /QC our system goes through to ensure the best quality
results from our advanced inspections.
Calibration Table (Quality Control /Ouality Assurance of Profilerl
Distance
Performed to calibrate the distance measurement instrument - Performed
Calibration
every 1 -2 weeks
Validation
Performed to ensure the accuracy of each height sensor on the profiler -
Object
Performed every 2 -3 weeks
Laser
Performed to mathematically compute the optimum levelness of the laser
Calibration
sensors mounted on the vehicle - Performed whenever a sensor is added,
changed, or removed from the vehicle
Accelerometer
Performed to cancel out the effect of weight shifting in the van - Performed
Calibration
every day and /or whenever there is a shift of weight change in the vehicle
Accelerometer
Performed before the start of every project by running an ODOT IRI test area
Repeatability
10 times to test the repeatability of the IRI system
Task 1c - Advanced Inspection Processing /2113
Transmap's ON -SIGHT vehicle is equipped with the newest Laser Crack Measurement System (LCMS),
which uses laser line projectors, high speed cameras, and advanced optics to acquire high resolution 2D
and 3D profiles of the road. The LCMS captures surface conditions up to a 4m (13.1 foot) width and is
broken up in 10m lengths. Transmap will drive in both directions for a complete view of all surface
distresses. Transmap will deliver a complete Crack Map of surface distress data. A Crack Map shows the
cracking of a road over a .jpeg image. The images can be viewed as a link in the Esri (GIS) system. The
following is an example of a 2D image.
Task id - Network Setup and Review
Transmap will create the unique network that is required for the pavement management system
(MicroPAVER). This process defines the road network as a pavement network. From the basemap,
Transmap will create the network, branches, sections, and samples that will be used as the foundation for
the Pavement Management System. During this task, Transmap will integrate any pertinent centerline
data that the City might want in MicroPAVER.
Samples - Samples are the lowest order of the defined pavement network. All samples must belong to a
network, branch, and section. The length of the sample area will depend on the width of roadway. The
ASTM goal is to have sample areas between 1,500 sq.ft. and 3,500 sq.ft. Transmap will not perform any
pavement inspections at the center of intersections. All sample areas will be offset from intersections. All
segments will have a least one sample. Entire segments that are equal to or less than 75 feet in length
will be samples. However, resulting PCI scores may not be consistent with the remainder of the roadway
(branch).
Now Each Sample is Created
Samples are measured based on the lane configuration for each sample. For each case where there are
only two through lanes in opposing directions (e.g. residential street), and the total width is less than 26
feet, the entire width of the road will be measured with the corresponding length. In cases where there
are multiple lanes (through or turn), Transmap will measure the rightmost through lane in the increasing
milepost direction. In this case, the lane width along with total road width will be recorded and the
length of the sample will be based on the lane width. If there is a median in the sample area, then the
rightmost lane will be measured in the increasing milepost direction. In cases where the centerline is
divided for a road, each half of the road will be treated as its own route and measuring will follow the
same format as explained earlier.
Standard Roadways
Standard Example 1
The following example is the standard sample layout for roads with two through lanes in opposing
directions.
sample
centerline
sample
Non - Standard Roadways
# of Lanes
Sample Width (feet)
Road Section Width
Width (feet)
(feet)
Example 1
2 through opposing
10
40
(One Centerline)
directions
< 26
<26
Standard Example 1
The following example is the standard sample layout for roads with two through lanes in opposing
directions.
sample
centerline
sample
Non - Standard Roadways
# of Lanes
Lane Width / Sample
Road Section Width
Width (feet)
(feet)
Example 2
4non- divide
10
40
(One Centerline)
Example 3
4 median - divide
10
20
(Two Centerlines)
Four Lane Non - Divide Example 2
The following example has the sample in the increasing milepost direction on the rightmost through lane.
The centerline is represented by one line.
painted gore
centerline
Median - Divide Example 3
The following example has samples on both of the rightmost through lanes because the centerline is
represented by two lines.
centerline
median divide
.�
centerline
sample
Sample Analysis for the City
Transmap has reviewed the City's GIS centerline t=ile and found that a total 320 miles will be driven. If the
sample area is not concrete or asphalt, it will not be analyzed and will be not valid. We will use the best
representative area to perform our analysis. This means that the worst and the best areas will not be
used, but that a good representative sample of the whole section will be used.
Task le - Pavement Inspection
Transmap works closely with APWA to ensure pavement data is collected and implemented using ASTM
standards (D6433). Transmap uses the US Army Corps of Engineers Paver Distress Identification Manual
as a guideline for pavement inspections. Pavement conditions for each segment will be documented
through the use of a digital pavement condition rating form designed to capture the distress type,
severity, and frequency directly within the established pavement condition data mode. Transmap uses a
unique Hybrid Approach to capture the pavement distress data. Through the use of our new LCMS system
and our walkout QA /QC, Transmap can measure widths, lengths, and square footage of all surface distress
data.
Transmap will collect distress information along 320 miles of asphalt /concrete roadway. Surface distress
types will be captured and interpreted from the LCMS system for designated centerline miles of roadway
driven by the Transmap vehicle. Additional IRI ride quality and rutting measurements will also be
provided by the LCMS System.
The following table reflects the distress types that Transmap will collect for the project:
Asphalt Pavement Distresses
Concrete Collection
Distress
Distress
Alligator Cracking
Slab Count
Potholes
Slab Width
Transverse /Longitudinal Cracking
Slab Length
Edge Cracking
Corner Breaks
Weathering
Patching
Raveling
Divided Slab
Block Cracking
Linear Cracking
Patching & Utility Cut Patching
Popouts
Bumps & Sags
Joint Seal Damage
Depressions
Durability Cracking
Corrugations
Corner Spalling
Road Profiler Collection
Joint Spalling
Rutting
Shrinkage Cracks
Ride Quality
Pavement Distress Data QA /QC
Transmap has a 20% QA /QC methodology set up in the office and a 5 -10% method set up for boots -on-
the- ground. The in- office QA /QC consists of randomly selecting 20% of all valid samples and verifying
sample areas and distresses measured in these samples.
The field QA /QC "boots -on- the - ground" occurs after all of the pavement network and samples are loaded
into MicroPAVER to produce a PCI value for each segment. The purpose of field QA /QC is to verify that
the distresses measured via images in the office align with what actually exists in the pavement.
Transmap will select random samples to verify, while also focusing on roads that exhibit notable
deviations from segment to segment. After the field QA /QC, Transmap updates the samples with any
changes found in the field and re -loads MicroPAVER to produce the final PCI values for each roadway
segment. Transmap follows ASTM D6433 methods of measuring distress data. Both the office and field
QA /QC are designed to check for any inconsistencies with the analyzed samples.
Task 1f - MicroPAVER Load
Transmap has written scripts for automated loading of the City's centerline file and distress data into
MicroPAVER. Transmap loads MicroPAVER twice during the project. Once the initial pavement analysis is
complete, Transmap will run results through MicroPAVER to establish a raw Pavement Condition Index
(PCI). Transmap can deliver the raw PCI values but does not recommend using these results for final
budgets. After the initial load, Transmap will perform our field verification walkout. After the walkout,
distress data may be updated and re -run though MicroPAVER to establish a final PCI for delivery. The
second time will be after the walkout is completed and after all of the ride quality and rutting data has
been processed.
Task 1g - Advanced MicroPAVER Database Design
Transmap will provide the City with a turn -key MicroPAVER solution. From the information provided in the
Boot Camp we will populate PAVER with the proper costs so the City can run their own M &R scenarios.
Transmap will also build performance models for asphalt and concrete that will provide the initial
foundation of pavement life cycles. User defined fields will be created in PAVER to support any additional
GIS data that the City will need in PAVER to support their pavement management solution.
Task 1h - GIS Integration
After the final PCI data is created, Transmap will integrate the PCI data with the City's centerline file.
Transmap will also be linking the pavement distress data to the City's centerline when we create the
network. The distress data will be part of a polygon geodatabase that will be delivered to the City.
Task 1i - Pavement Boot Camp
The Boot Camp is customized for every client and is designed as a half -day, fact - finding meetings on -site
with the client. The Boot Camp gives the client and Transmap an understanding about which pavement
reports the client needs and which legacy data Transmap needs to collect to achieve these reports.
Transmap has successfully managed Boot Camps for many customers. This process is considered
necessary in establishing a proper PMS project from the beginning. During the Boot Camp, we will review
any current maintenance and rehabilitation (M &R) practices that the City is using. The main focus will be
to gather information on M &R practices and pricing. Transmap will suggest some preventative treatments
that might best fit the project area and will use this information to gather regional cost data for the
alternative methods of pavement practices. The Boot Camp will be the foundation for the reporting task.
The following list represents examples of which information Transmap will discuss in the Boot Camp:
• Functional class - The class or group of roads that the road belongs to. MicroPAVER uses the
following classes: Principal, Arterial, Collector, Industrial, Residential, Primary, Secondary, and
Tertiary
• Traffic count data
• Budgets - Current pavement rehabilitation budgets
• Material costs - Typical cost of materials for rehabilitation
• M &R practices - Types of rehabilitation or reconstruction practices the City is performing. Some
examples are: Microsurfacing, Cape Seals, Slurry Seals, Hot -In -Place Recycling, etc.
• ArcGIS Online site - Transmap media site. Transmap will host the geodatabase data in the cloud.
The site is created to assist in the tracking of the project deliverables
• Overall digital centerline file - We will review the final centerline file that was provided by the
City
• Construction dates - Approximate or actual major M &R dates per roadway segment
• Family grouping - Information on how the City wants roads to be grouped in order to have the
correct deterioration model for each family
Task 1j - Pavement Reporting
Reports should not only be words on paper but large maps with multiple colors that depict different
scenarios. It is this style that has supported many Transmap customers when requesting budgets that
can achieve the standard level of M &R required by their constituents.
Transmap will have an understanding of which reports the City needs from the Boot Camp. Transmap will
need information on maintenance and rehabilitation activities. This information, along with construction
dates, will be loaded into MicroPAVER to help produce candidate maps that will predict what future PCI
results will look like in a "do nothing" scenario. These reports will allow the City to see how creating
logical candidate lists and maps will help in evaluating treatments based on PCI and deterioration models
instead of windshield studies or resident phone calls.
Transmap has the ability to link the MicroPAVER data to the digital centerline file to produce maps of
various maintenance scenarios. For example, PCI maps can be broken out based on roadway
classification to evaluate how traffic count affects PCI value. Once all maintenance practices and costs
have been determined, Transmap can start building reports over time based on how long certain
treatments extend the life of the pavement. Transmap prefers to have different reporting styles and will
not simply produce standard text reports. All reporting data will be integrated to the centerline file to
produce plots for City review. Standard delivery for reporting is listed below:
• Overall project report (summary of findings)
• Branch condition report
• Section condition report
• Distress report
• PCI maps
• Rutting maps
• IRI maps
• M &R recommended 5 year work plan (based on current budget and recommended budget)
• Recommended treatments for each segment
• Maps and spreadsheets of 5 year work plan
Task 11k - MicroPAVER Software
APWA has released the newest version of MicroPAVER 7.x. Transmap will purchase one MicroPAVER
software license for the City. The license will be in the name of the City. Each license comes with two
desktop installations and a year of support from APWA. Transmap will purchase the newest version of
MicroPAVER available at the time of purchase.
Task 11 - MicroPAVER Training
Transmap will provide up to 5 City employees with a 2 -day, on -site training of MicroPAVER 1. This
training will cover the basic MicroPAVER functions of the advanced reporting solutions within MicroPAVER.
The training will be performed on the City's actual data that is collected during the project. MicroPAVER 1
training will occur after the project data has been loaded into MicroPAVER.
The City will supply a computer for each trainee and the room where the training will take place.
Transmap will install MicroPAVER on each computer and refresh the databases as necessary. The class
will cover:
1. Overview of PAVER - Selection tools and drop downs
2. Inventory - Network, surface type, user defined fields
3. Work Tracking - History, construction dates
4. PCI Field Inspection /Data Entry
5. Standard Paver Reports
6. Prediction Modeling
7. Condition Analysis
8. System Tables
9. Work Planning
Task 1m - Project Management: Pavement
Transmap will create project management reports, project milestones, project goals, and keep the City
informed on the progress of the project. Transmap will also provide monthly status reports and maps.
Most project management will be done remotely except for the kick off meeting. Transmap will utilize the
web, email, and voice for most project management tasks. The Project Managers are responsible for the
allocation of staff for a timely completion of the project and report to the Account Manager and Project
Principal on the status of the project.
Task in- ArcGIS Online Viewer (Media Hosting)
Once the image collection process is complete and all data is processed, Transmap will post all images on
our ArcGIS Online web -based image viewer. This viewer allows the City to log on to a web page and view
the basemap, orthophotography, image locations, pavement sample data, and all extracted assets from
the project. Transmap uses this site to allow the City to see the progress of the project. Transmap will
host the image links (media) for up to six months after completion of the project. The City will be
responsible for having the space necessary to load the Transmap media on their servers. Transmap can
assist the City in setting up the media on their servers.
Deliverables
Transmap will deliver the van image, which is a geodatabase of
the vehicle path with an image link, to the Transmap media
1a - ON -SIGHT Data Collection
site. A drive -coded geodatabase of the centerline file is also
included. Transmap will deliver all images and LiDAR data on
an internal SATA hard drive. A download cable (USB to SATA)
can be provided.
The data acquired from the LCMS will be processed and the
lb - Advanced Inspections•
rutting data will be loaded into MicroPAVER. The following
IRI /Rutting
maps will be delivered to the City: Average section IRI and
rutting. The final pavement centerline that is delivered to the
City will have average IRI and rutting per segment. Standard
pavement images will also be delivered as part of the media
viewer.
Transmap will deliver a complete Crack Map of surface distress
1c - Advanced Inspection
data. A Crack Map shows the cracking of a road over a Jpeg
Processing 2D
image. The images can be viewed as a link in the Esri (GIS)
system.
Transmap will deliver a pavement centerline with the network
ld - Network Setup and Review
information as attributes. This data will also reside in
MicroPAVER.
le - Pavement Inspection
Transmap will deliver a geodatabase of the polygon inspection
areas with analyzed distress data as attributes.
1f - MicroPAVER Load
Transmap will load the network and all distress data into
MicroPAVER
1g - Advanced MicroPAVER
Transmap will supply the City of a complete export file "efile"
Database Design
from MicroPAVER
1h - GIS Integration
Pavement centerline will be delivered with network and PCI
values.
Transmap will be on -site at the City for the Boot Camp. We will
1i - Pavement Boot Camp
prepare an agenda and a meeting recap will be delivered to the
City.
Transmap will post all reporting in the cloud so the City can
1j - Pavement Reporting
review. After the City reviews, Transmap will print the official
report and supporting maps for delivery.
1k - MicroPAVER Software
Transmap will purchase one individual license from APWA.
11 - MicroPAVER Training
Training will be performed on -site at the City. Each participant
will receive a training manual (up to 5 City participants).
1m - Project Management
Transmap will supply the City with monthly project status
reports along with maps and ArcGIS Online tracking.
Transmap will create a web link for the City to view images and
1n - ArcGIS Online Media Hosting
data on ArcGIS Online. This can be viewed from multiple users
but not edited.
Task 2 - Assets
Task 2a -2c - Point and Linear Assets
The following table represents the point and linear assets that will be extracted on the 320 centerline
miles of roads within the project area, using our ON -SIGHT imagery and ground -based LiDAR. The assets
will be based on XY coordinates and will be delivered in an Esri geodatabase: XY coordinates will be in
State Plane Coordinate System, US survey feet. Standard attribute data will be collected for each asset.
Linear assets are measured by a Start' and 'Stop' XY coordinate where the actual asset starts and stops.
The linear linework will be spatially corrected to the City's orthophotography.
Asset
Attributes
Street name, unique ID, unique ID (street centerline), MUTCD
Point Asset - Signs
code, post type, facing direction, daytime condition (good,
fair, poor), flashers (yes, no)
Point Asset - Drop /Curb Inlets
Street name, unique ID, unique ID (street centerline)
Point Asset - Manhole
Street name, unique ID, unique ID (street centerline)
Point Asset - Pavement Marking
Street name, unique ID, unique ID (street centerline), type,
color, condition (good, poor)
Point Asset - Fire Hydrant
Street name, unique ID, unique ID (street centerline), color
Point Asset - Water Valve
Street name, unique ID, unique ID (street centerline)
Point Asset - ADA Ramp
Street name, unique ID, unique ID (street centerline),
truncated dome (yes, no), color
Point Asset - Sidewalk Failure Location
Street name, unique ID, unique ID (street centerline),
Linear Asset - Sidewalk
Street name, unique ID, unique ID (street centerline), type
(concrete, paver, none), average width, none
Linear Asset -Curb &Gutter
Street name, unique ID, unique ID (street centerline), type,
condition coordinates
Linear Asset - Striping
Street name, unique ID, unique ID (street centerline), type
(solid, dash, mini - skip), color, condition (good, poor)
Asset QA /QC
Point and linear assets are collected using photogrammetry and GPS recorded by the mobile mapping
vehicle. To ensure spatial accuracy when extracting X,Y coordinates, the raw GPS is processed in cross -
reference to a known, static, GPS station. The processing of the GPS assures that ninety percent of the
derived horizontal coordinates within 35 feet from the imaging vehicle will fall within 1 meter of the known
reference coordinates. Linear objects (sidewalks) are measured as start and end X,Y locations. Through
our GIS integration, the lines are then drawn to best match the orientation of the linear object with the
City's orthophotography.
Transmap's standard QA /QC process for all asset data begins with a thorough analysis of spatial accuracy.
All road names and associated attribute fields are examined for accuracy and completeness. Coded
attribute domains ensure data integrity by constraining inputs to values that are valid for that particular
field. These domain values are defaulted to Transmap's standard unless instructed otherwise.
Task 2d - Project Management: Assets
Transmap will create project management reports, project milestones, project goals, and keep the City
informed on the progress of the project. Transmap will also provide monthly status reports and maps.
Most project management will be done remotely except for the kick off meeting. Transmap will utilize the
web, email, and voice for most project management tasks. The Project Managers are responsible for the
allocation of staff for a timely completion of the project. They will report to the Account Manager and
Project Principal on the status of the project.
Deliverables
2a -2c - Point and Linear Assets
All assets will be delivered in an Esri geodatabase.
Transmap will supply the City with monthly project
2d - Project Management Assets
status reports along with maps and ArcGIS Online
tracking.
Optional Service
Advanced Inspection Processing /3113
Transmap's vehicle is capable of collecting data at speeds up to 62 mph and acquires both 3D and
intensity (image) data of the road surface with 1mm resolution. This allows for the characterization and
visualization of high quality images and shape (textures) of the road surface. The high precision Inertial
Measurement Units (IMUs) are added to each of the LCMS sensors in order to allow us to collect and
report Longitudinal Grade, Horizontal Cross Fall (cross slope), and Super Elevation of curves.
Roadway
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Conclusion
Transmap is excited to have been selected to provide professional services to the City of Baytown. We are
confident that we can provide the tools necessary for the City to make intelligent decisions regarding its
pavement and asset life cycles. Transmap helps communities turn data into knowledge. With this
knowledge, the City will be able to produce budget scenarios, work orders, maps, and many other
management strategies necessary to improve overall efficiency.