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2015 01 08 MDD MinutesMINUTES OF THE REGULAR MEETING OF THE BOARD OF DIRECTORS OF THE BAYTOWN MUNICIPAL DEVELOPMENT DISTRICT January 08, 2015 The Board of Directors of the Baytown Municipal Development District (MDD) met in a Regular Meeting on Thursday, January 08, 2015, at 4:36 P.M., in the Council Chamber of the Baytown City Hall, 2401 Market Street, Baytown, Texas with the following in attendance: Stephen DonCarlos Chris Presley Brandon Capetillo Gary Englert Mary Hernandez Robert Hoskins Dave Jirrels David McCartney Terry Sain President Vice President Director Director Director Director Director Director Director Robert D. Leiper General Manager Ignacio Ramirez, Sr. General Counsel Alisha Segovia Deputy Assistant Secretary President DonCarlos convened the January 08, 2015, Municipal Development District (MDD) Board Regular Meeting with a quorum present at 4:36 P.M., all members were present with the exception of Directors Brewer and Renteria who were both absent. MINUTES a. Consider approving the minutes of the Municipal Development District Board Regular Meeting held on November 06, 2014. A motion was made by Director Terry Sain and seconded by Director David McCartney approving the November 06, 2014, MDD Board Regular Meeting minutes. The vote was as follows: Ayes: Director Brandon Capetillo, President Stephen H. DonCarlos, Director Gary Englert, Director Mary Hernandez, Director Robert C. Hoskins, Director David P. Jimels, Director David McCartney, Vice - President Chris Presley, Director Terry Sain Nays: None Other: Secretary Reggie Brewer (Absent), Director Mercedes Renteria III (Absent) MDD Board Regular Meeting Minutes January 08. 2015 Page 2 of Approved 2. PROPOSED RESOLUTIONS President DonCarlos stated that agenda items 2.a. and 2.b. would be considered together a. Consider a resolution authorizing the Economic Development Basic Services Contract with Baytown/West Chambers County Economic Development Foundation. General Manager Leiper presented the agenda item and stated that Resolution No. 249 is a contract for $250,000 for the ongoing daily operations of the EDP to include city -wide redevelopment assistance, marketing and recruitment activities, operating the incubator without walls program, public policy assistance, work and cooperation with other entities, services to the statistical data clearinghouse, workforce development, and the new market tax credit research program. He stated that this contract is similar to previous contracts authorized for these services and is paid on a quarterly basis for basic operations. b. Consider a resolution authorizing the Economic Development Special Services Contract with Baytown/1Vest Chambers County Economic Development Foundation. General Manager Leiper stated that the special services contract is expended as utilized in an amount of $100,000 for trade shows, the industrial expansion symposium, marketing program implementation, continuing the phase III housing research/strategy, plastics cluster analysis, and the hotel and conference center market analysis. Director Presley stated that the first time that the budget was reviewed it was noted that there was a discussion about increasing the amount of the contract for one new full time employee but when the budget was adopted the City Manager iterated that there would be at least one new part time employee. He further inquired for clarity as to which type of employee there would be, if any. In response to Director Presley's inquiry Mr. B.J. Simon with the Economic Development Foundation stated that the Foundation is reconfiguring their staffing and that the budget allocation is for a function to address business recruitment and retention and marketing. He stated that currently the administrative staff is being reassigned; therefore there will be a new staff and new function either through consulting or part time staffing on an as needed basis until transitioning into a full time staff position. General Manager Leiper further reiterated that the position will eventually transition into a full time position and Mr. Simon concurred with City Manager Leipers statement. A motion was made by Director Robert C. Hoskins and seconded by Vice - President Chris Presley approving Resolution No. 249 and Resolution No. 250. The vote was as follows: Ayes: Director Brandon Capetillo, President Stephen H. DonCarlos, Director Gary Englert, Director Mary Hernandez, Director Robert C. Hoskins, Director David P. Jimels, Director David McCartney, Vice- President Chris Presley, Director Terry Sain MDD Hoard Regular Meeting Minutes January 08. 2015 Page 3 of 4 Nays: None Other: Secretary Reggie Brewer (Absent), Director Mercedes Renteria III (Absent) Approved RESOLUTION NO. 249 A RESOLUTION OF THE BOARD OF DIRECTORS OF THE BAYTOWN MUNICIPAL DEVELOPMENT DISTRICT AUTHORIZING THE GENERAL MANAGER TO EXECUTE AND THE ASSISTANT SECRETARY TO ATTEST TO AN ECONOMIC DEVELOPMENT CONTRACT BETWEEN THE BAYTOWN AREA/WEST CHAMBERS COUNTY ECONOMIC DEVELOPMENT FOUNDATION AND THE BAYTOWN MUNICIPAL DEVELOPMENT DISTRICT FOR ECONOMIC DEVELOPMENT SERVICES; AND PROVIDING FOR THE EFFECTIVE DATE THEREOF. RESOLUTION NO. 250 A RESOLUTION OF THE BOARD OF DIRECTORS OF THE BAYTOWN MUNICIPAL DEVELOPMENT DISTRICT AUTHORIZING THE GENERAL MANAGER TO EXECUTE AND THE ASSISTANT SECRETARY TO ATTEST TO AN ECONOMIC DEVELOPMENT SPECIAL SERVICES CONTRACT BETWEEN THE BAYTOWN AREA/WEST CHAMBERS COUNTY ECONOMIC DEVELOPMENT FOUNDATION AND THE BAYTOWN MUNICIPAL DEVELOPMENT DISTRICT FOR ECONOMIC DEVELOPMENT SERVICES; AND PROVIDING FOR THE EFFECTIVE DATE THEREOF. 3. REPORTS a. Receive the Baytown Municipal Development District's Revenues and Expenditures Report for the Quarter Ending December 31, 2014. Finance Director, Louise Richman presented the Baytown Municipal Development District's Revenues and Expenditures Report for the Quarter Ending December 31, 2014. She stated that the sales tax revenues were up 7% over the prior year and noted the expenditures as the east side girls softball field lighting project, the gateway project near the Fred Hartman Bridge, the traffic signal project at Hutto and Rollingbrook, debt payments, and economic development. b. Receive the Baytown Municipal Development District's Quarterly Investment Report for the Quarter Ending December 31, 2014. In regards to the investment report, Ms. Richman stated that there was $5.7 million in MDD Board Regular Meeting Minutes January 08, 2015 Page 4 of 4 the portfolio and that interest rates are still not very good but that they are better than they have been. 4. MANAGER'S REPORT a. Reminder that the next Baytown Municipal Development District meeting is scheduled for Thursday, February 05, 2015, at 4:30 P.M., in the City Council Chamber, 2401 Market Street, Baytown, Texas, 77520. General Manager Leiper presented the agenda item and stated that the next Baytown Municipal Development District meeting is scheduled for Thursday, February 05, 2015, at 4:30 P.M., in the City Council Chamber, 2401 Market Street, Baytown, Texas, 77520. 5. ADJOURN A motion was made by Director David McCartney and seconded by Vice - President Chris Presley adjourning the January 08, 2015 MDD Board Regular Meeting. The vote was as follows: Ayes: Director Brandon Capetillo, President Stephen H. DonCarlos, Director Gary Englert, Director Mary Hernandez, Director Robert C. Hoskins, Director David P. Jirrels, Director David McCartney, Vice - President Chris Presley, Director Terry Sain Nays: None Other: Secretary Reggie Brewer (Absent), Director Mercedes Renteria III (Absent) Approved With there being no further business to discuss, President DonCarlos adjourned the January 08, 2015, Municipal Development District (MDD) Board Regular Meeting at 4:45 P.M.