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2010 06 22 WS Minutes, Special 2MINUTES OF THE SPECIAL WORK SESSION OF THE CITY COUNCIL OF THE CITY OF BAYTOWN June 22, 2010 The City Council of the City of Baytown, Texas, met in a Special Work Session on Tuesday, June 22, 2010 at 5:01 P.M. in the Council Chamber of the Baytown City Hall, 2401 Market Street, Baytown, Texas with the following in attendance: Brandon Capetillo Lynn Caskey David McCartney Mercedes Renteria Terry Sain Scott Sheley Council Member Council Member Council Member Council Member Council Member Council Member Stephen DonCarlos Mayor Garrison C. Brumback City Manager Kevin Troller Assistant City Manager Ignacio Ramirez City Attorney Leticia Garza City Clerk Keith Dougherty Sergeant at Arms Mayor DonCarlos convened the June 10, 2010, City Council Special Work Session with a quorum present at 5:01 P.M. 1. DISCUSSION a. Citizen Bond Advisory Committee Update - Administration. City Manager, Garry Brumback presented the agenda item. Mr. Gilbert Santana, the Citizen Bond Advisory Committee (CBAC) Chairperson, presented the 2007 Bond projects updates and stated that some projects were in conjunction with other funding sources. Mr. Santana stated that the Bond's biggest component was infrastructure, specifically street improvements; the City has completed most of these projects ahead of scheduled and successfully found additional funding to assist with these projects. Mr. Santana noted that these monies could only be used to improve existing streets and not to build new ones. Other infrastructure items are: (1) the construction of drainage facilities, (2) the extension of Baker Road that is scheduled later in the Bond package and (3) sidewalks near parks and schools. Page 2 of 3 Minutes of the June 22, 2010 City Council Special Work Session Council Member Renteria requested a copy of the streets that were selected in the Year 1 Bond, but were funded by other resources and a map of the sidewalks across the City. Mr. Santana gave an overview of the Parks and Recreation component of the Bond, which includes the Aquatics Master Plan 1 and 2, to contain the Pirates Bay Waterpark that has opened, and the design and construction of the NC Foote Park that is scheduled for next year. The Committee has not done any work on parkland purchases, and is not scheduled to look at this item in the near future. Council Member Capetillo requested an updated spreadsheet of the CBAC projects, and inquired if park land had to be approved by the citizens for other uses. Mr. Santana stated that the Public Safety component of the Bond, includes the Construction of Fire Station 6, which has broken ground, the expansion of current facility on North Main's EMS Station, and the Siren Replacement Project that while not in the original Bond, was approved by the Committee this year, as it was felt that it was in line with the intent of the original Bond. Other technology scheduled for purchase through the Bond were the radio system upgrade and the 911 center and fiber upgrade. Mr. Santana reported that the Beatification component was not very clear or specific, which has made this portion of the Bond a bit more difficult; however the median beautification projects along Rollingbrook, Baker and Alexander have been very successful and well received by the community. The Committee has a small amount of monies available yet, and are considering how and where to use them most effectively. Council Members McCartney and Sheley requested a list of public right of ways that could be considered for neighborhood beautification projects. Council Member Sheley expressed a desire to include the Baytown Beautification Advisory Committee in this selection process. Mayor DonCarlos recommended completing the median projects that are currently under construction before starting other projects and advised the Committee that they were doing a wonderful job. Lastly, Mr. Santana stated that the matching funds component of the Bond Program has been very successful as is evident in the completion of the Highway 146 Flyover and the expansion and reconstruction of various thoroughfare streets. The Mayor stated that the Texas Department of Transportation (TxDOT) was very happy to work with the City of Baytown in relation to matching funds projects because Baytown is already prepared with matching monies should a project emerge that fits our needs. Council requested that Staff provide them with a spreadsheet of all of the projects and their status. City Manager, Garry Brumback stated that an indication of the Staff, Council and Committee's hard work and successful collaboration that in these very hard economic times, the interest rates for the Bond Year 1, 2, and 3 have been brought in lower than was anticipated at the time of approval. Page 3 of 3 Minutes of the June 22, 2010 City Council Special Work Session The Mayor and Council thanked Mr. Santana and the Committee for all of its hard work b. City Manager Evaluation - Council. Mayor DonCarlos presented the agenda item and gave an overview of the Ad Hoc Corrunittee's charges and progress up to now. On May 27" , the Ad Hoc Committee was charged with (1) contracting for an engineering study that is now in progress, (2) locating a firm to investigate the allegations against the City Manager, which is yet to be resolved and (3) have an evaluation form and system for the City Manager's evaluation. At this time the City Manager has not had an opportunity to review the form, goals and objectives, and Human Resources have not had an opportunity to compile all of the evaluations. Council Member Sheley, a member of the Ad Hoc Committee, voiced his concern with the form itself, and felt that more research was required to make it a more useful tool in relation to the objectives area. The Council discussed at length the evaluation form, its timeline for creation, and the Ad Hoc Committee's progress. The Council also discussed the importance of whether or not to move forward with the City Manager's evaluation for his past performance, whether or not the investigation for the allegations against the City Manager was really needed, goals and objectives and the timeline for the evaluations process. After an in depth discussion, the Mayor suggested that the following items be added on July 8, 2010, City Council Agenda for action: 1. the selection of an evaluation form to be used going forward, 2. the timeframe to evaluate the City Manager, and 3. to discuss and take appropriate action regarding the investigative firm for the investigation into the allegations against the City Manager. Mayor DonCarlos also suggested having an executive session with the City Manager to discuss specific comments on the evaluation form, and Council requested that they have a retreat sometime in July, preferably on a Saturday, to discuss the goals and objectives for the City Manager going forward. 2. ADJOURN Mayor DonCarlos adjourned the June 22, 2010, City Council Special Work Session at 6:05 P.M. gp,YTp6VHh�c i Leticia Gar , City of Baytown .....: