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2010 06 10 WS MinutesMINUTES OF THE REGULAR WORK SESSION OF THE CITY COUNCIL OF THE CITY OF BAYTOWN June 10, 2010 The City Council of the City of Baytown, Texas, met in a Regular Work Session on Thursday, June 10, 2010 at 5:06 P.M. in the Council Chamber of the Baytown City Hall, 2401 Market Street, Baytown, Texas with the following in attendance: Lynn Caskey Council Member David McCartney Council Member Mercedes Renteria Council Member Terry Sain Council Member Stephen DonCarlos Mayor Garrison C. Brumback City Manager Bob Leiper Deputy City Manager Kevin Troller Assistant City Manager Leticia Garza City Clerk Keith Dougherty Sergeant at Arms Mayor DonCarlos convened the June 10, 2010, City Council Regular Work Session with a quorum present at 5:06 P.M. 1. DISCUSSION a. Oil Spill Plan - Council. City Manager presented the agenda item and stated per Mr. Sheley's request, to discuss federal, state, county, and city jurisdictions over any oil spills that may affect Baytown. Mr. Vola explained the Concept of Operations and the risks or threats to Baytown. He also stated that the City did not have a high risk of having slick in our waters, nor is there an expectation of a direct impact to Texas waters or coast lines; however, this could change if there is a storm or hurricane. Mr. Vola also explained that the City of Baytown would treat any slick or oil in the area as a hazardous materials incident, which the City has dealt with in the past. Mr. Vola stated that an incident of the oil spills magnitude is a Federalized Incident of National Consequence, and is an Incident of National Impact and Importance, and is managed and commanded by the Federal Government, therefore the City of Baytown would not be the lead should any oil reach our shores, but would participate with the federal government through the incident command structure. Page 2 of 3 Minutes of the June 10, 2010 City Council Work Session Lastly, Mr. Vola explained the reimbursement process the City undertakes when dealing with the federal government and disaster, such as hurricanes, hazardous materials and storms. Mr. Vola assured the Council that the City takes all the steps necessary to ensure that the City is reimbursed for cost associated with disasters whether it is from the federal government or the private entity that created the incident, such as the case with the hazardous material incident a few years back or Hurricane Ike. b. City of Baytown 5 -Year HUD Consolidated Plan - Planning and Development Services. City Manager, Garry Brumback presented the agenda item and stated that the City by law must submit a 5 -Year Consolidated Plan to the United States Department of Housing and Urban Development (HUD) as a condition of the Community Development Block Grant (CDBG) Entitlement grant. The City hired consultant MKP Consulting to assist in this work. Ms. Pat Percee, the MKP representative, presented an outline and presentation explaining the HUD 5 -Year Consolidated plan. She stated that HUD requires a plan based on certain criteria of how CDBG funds will be utilized, how it identifies housing social services, and community development needs for the City and other agencies, an outline of the City's priorities in addressing the needs, sets of priorities for spending all HUD fund not limiting to CDBG funds for over the next five (5) years, and all other funding aphplications be consistent with the 5 year plan. Approval of the plan is schedule for July Council Member Renteria requested to see targeted areas, who is the CDBG representative for District 1 is, and a break down of were the monies will be allocated before going into the budget process. C. Grant Application for U.S. Department of HUD 2010 -11 Community Development Block Grant (CDBG) Funds - Planning and Development Services. City Manager, Garry Brumback presented the agenda item. Mr. Barnett, CDAC Chairman, stated that of the there were 17 proposals reviewed totaling $1,766,550. The CDAC held two (2) public hearings to hear verbal requests and ask questions of the applicants. They held a subsequent meeting to discuss the proposals, review program guidelines, and prepare a budget recommendation. On May 18, 2010, CDAC finalized their budget recommendations, which includes fourteen (14) programs totaling $1,129,791. Page 3 of 3 Minutes of the June 10, 2010 City Council Work Session Amount Budgeted & Source of Funding: IFY10 CDBG Annual Entitlement $898,051 1 (Anticipated FY09 Unexpended Funds $164,309 (Anticipated FY 10 Program Income $67.431 (Total Available .$1,129,791 j The Mayor inquired about sidewalk funding that is traditionally funded out of the CDBG budget. Mrs. June Tyler stated that in the current CDBG budget, some organizations had cost savings, which has been reallocated towards the funding the repair of these sidewalks. Council Member Renteria inquired about the CDBG administration fees, to which Mrs. Tyler stated that this fee covers the salaries of the CDBG Administrator, the Assistant Director of Planning, part of the Community Development Program Director salary, travel and reimbursement for trainings, and any plans to be completed. 2. ADJOURN Mayor DonCarlos with no further items to discuss adjourned the June 10, 2010, City Council Regular Work Session at 5:51 P.M.