2009 10 27 FCPEMSD MinutesMINUTES OF THE MEETING OF THE BAYTOWN FIRE CONTROL, PREVENTION
AND EMERGENCY MEDICAL SERVICES DISTRICT
October 27, 2009
The Regular Meeting of the Board of the Baytown Fire Control, Prevention and Emergency
Medical Services District (FCPEMSD) met on Tuesday, October 27, 2009 at 3:32 P.M., in the
Council Chamber of the Baytown City Hall, 2401 Market Street, Baytown, Texas with the
following in attendance:
John Adkins
Gerald Baldwin
Lovella Desonmeaux
Brenda Bradley Smith
Earl A. Wurzbach
Maurice Watts
Garrison C. Brumback
Kevin Troller
Ignacio Ramirez, Sr.
Leticia Garza
Director
Director
Director
Director
Director
President
General Manager
Assistant General Manager
General Counsel
Secretary
President Watts convened the October 27, 2009, Regular Meeting with a quorum present at 3:32
P.M.
1. MINUTES
a. Approve the Minutes of the Fire Control, Prevention and Emergency Medical
Services District (FCPEMSD) Regular Meeting on July 21, 2009.
Motion was made by Director Wurzbach, and seconded by Director Adkins approving the
minutes from the July 21, 2009, Regular FCPEMSD Meeting. The vote was as follows:
Ayes: Board Members: Adkins, Baldwin, Desormeaux,
Wurzbach and President Watts
Nays: None
Abstained: Director: Brenda Bradley Smith
The motion carved.
Page 2 of 3 Minutes of the October 27, 2009 FCPEMSD Board Meeting
2. DISCUSSIONS
a. Discuss Replacement Purchase of E -3 (Engine 3) - Fire.
General Manager, Garry Brumback presented the agenda item and stated that the FCPEMSD
budget includes fund for the replacement of E -3 (Engine 3). Staff discussed the process and plan
for this replacement.
Fire Chief, Shon Blake indicated that this is the second truck being replaced from this district,
the truck in question is currently 12 years old now, and will be 13 at the time of its replacement
Bill Baylis, Assistant Chief stated that before a truck is released into service, there is an eight (8)
month waiting period for the vehicles engineering and construction, along with an additional one
(1) to two (2) month wait to receive the vehicle and add the needed equipment. This process
includes everything from the time the bids were released with the total cost at close to $600,000;
the amount included the truck and base equipment. Mr. Bayliss also stated the current truck goes
into reserve and will be used for training.
3. MANAGER'S REPORT
a. Fire Training Field Update - Fire.
General Manager Brumback presented the agenda item and stated that the fire training field is
working through the master plan process.
Chief Blake introduced the Architect of the Training Field facility, Mr. Tommy Ambercombie
who presented portions of the master plan.
Mr. Ambercombie indicated that the master plan is in the editing process, which involves a
mimic of the photos taken through the community. After the fly- through presentation, Mr.
Ambercombie stated that there is no environmental impact to this training facility, and that the
industrial area provides good opportunities to include scenarios of potential situations that
directly impact the dynamics of this community. Mr. Ambercombie also indicated that there are
opportunities for local industry to partner with the City through the donation of industrial
materials and items that could assist in the creation and operations of this training facility and
reducing overall cost estimates. Chief Blake indicated that the drill tower is the Fire
Department's first priority because it will greatly assists with the training of the firefighters, and
reduces the cost to the citizens as they relate to fire cleaning.
General Manager Brumback stated that the Board's goal was to review the scope of the project,
and help prioritize the development of the master plan. He also indicated that the City is not
going to build out an eight (8) million dollar facility at one time, but will instead build to project
out in phases and as funding becomes available.
Page 3 of 3 Minutes of the October 27, 2009 FCPEMSD Board Meeting
b. FCPEMSD Revenue and Expenditure Report - Finance.
Assistant Finance Director, Andrea Denton presented the update on the Baytown Fire Control,
Prevention, and Emergency Medical Services District's revenues and expenditures. Ms. Denton
stated that the preliminary un- audited report is at 99% of budget and the expenditure is 104%
which is due to sales taxes. Ms. Denton stated that the last two months had not been recorded
because they had not been received at the time of the report but will be accrued back to that
budget year which will produce a better revenue variance.
C. FCPEMSD Quarterly Investment Report Period Ending September 30, 2009 -
Finance.
Assistant Finance Director, Andrea Denton, presented the Quarterly Investment Report for the
period ending September 30, 2009, for the Baytown Fire Control, Prevention, and Emergency
Medical Services District. Ms. Denton stated that the ending balance in the textpool is a little
over $1.5 million with very little interest earning.
The Baytown Fire Control, Prevention, and EMS District Investment Report for the quarter
ending September 30, 2009, were submitted for review in accordance with the Public Funds
Investment Act, Section 2256 -023 (a) and (b).
d. Next FCPEMSD Meeting - Secretary.
Set the time, date and place for the next FCPEMSD Board meeting for Tuesday, January 19,
2010 at 4:30 p.m. in the City Council Chamber located in Baytown City Hall, 2401 Market
Street.
4. ADJOURN
Motion was made by Director Desormeaux, seconded by Director Smith adjourning the October
27, 2009, Regular Meeting. The vote was as follows:
Ayes: Directors: Adkins, Baldwin, Desormeaux, Smith, Wutzbach
and President Watts
Nays: None
The motion carried.
President Watts adjourned the FCPEMSD Regular Meeting on October 27, 2009, at 4:00 P.M