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2014 08 07 MDD MinutesMINUTES OF THE REGULAR MEETING OF THE BOARD OF DIRECTORS OF THE BAYTOWN MUNICIPAL DEVELOPMENT DISTRICT August 07, 2014 The Board of Directors of the Baytown Municipal Development District (MUD) met in a Regular Meeting on Thursday, August 07, 2014, at 4:32 P.M., in the Council Chamber of the Baytown City Hall, 2401 Market Street, Baytown, Texas with the following in attendance: Stephen DonCarlos Chris Presley Reggie Brewer Brandon Capetillo Gary Englert Mary Hernandez David McCartney Terry Sain President Vice President Secretary Director Director Director Director Director Robert D. Leiper General Manager Ignacio Ramirez, Sr. General Counsel Leticia Brysch Assistant Secretary President DonCarlos convened the August 07, 2014, Municipal Development District (MDD) Board Regular Meeting with a quorum present at 4:32 P.M., all members were present with the exception of Directors Hoskins, Jirrels, and Renteria who were all absent, and Director Sain who arrived at 4:35 P.M., and Director Capetillo who arrived at 4:39 P.M. MINUTES a. Consider approving the minutes of the Municipal Development District Board Regular Meeting held on July 24, 2014. A motion was made by Director Gary Englert and seconded by Vice- President Chris Presley approving the July 24, 2014, MDD Board Regular Meeting minutes. The vote was as follows: Ayes: Secretary Reggie Brewer, President Stephen H. DonCarlos, Director Gary Englert, Director Mary Hernandez, Director David McCartney, Vice - President Chris Presley Nays: None Other: Director Brandon Capetillo (Not Present for Vote), Director Robert C. Hoskins (Absent), Director David P. Jirrels (Absent), Director Mercedes Renteria III (Absent), Director Terry Sain (Not Present for Vote) Approved MDD Regular Meeting Minutes August 07, 2014 Page 2 of 9 2. PUBLIC HEARINGS a. Conduct a public hearing concerning the Baytown Municipal Development District's 2014 -15 Proposed Budget. At 4:35 P.M., President DonCarlos opened and conducted a public hearing concerning the Baytown Municipal Development District's 2014 -15 Proposed Budget. General Manager Leiper stated that the MDD 2014 -15 budget anticipates sales lax revenue at $5.7 million which is a 2.7% increase over the current year estimates and a significant increase over last year's budget. He stated that along with interest income and loan repayments, the total revenues will be $5,754,200. He further presented the budget highlights and stated that the Economic Development Foundation funding is at $250,000 which is an increase for added workload; the City Gateway Project funding is at $150,000 to complete the project. Additionally, he stated that the gateway design includes two flag poles but may only have one. He stated thatthe budget includes $15,000 for outside engineering for congestion mitigation projects, SI00,000 for Baytown sports league, $315,000 to connect Hutto Trail to the Goose Creel Stream Trail for the Goose Creek Trail Phase Vl, 5575,000 to replace lighting and wiring at the East Road Girls Field. $66,400 for the Tabbs Bay GLO cleanup and $20,000 for the Goose Creek Stream tire and debris cleanup; $42,000 for Roseland Spray Park renovations, $25,000 for a special needs park (a joint venture with GCCISD); and $1,750,000 for the Texas Avenue Streetscape and Town Plaza. General Manager Leiper stated that the funding for the Streetscape and plaza includes: $600,000 for additional block of slreetscape construction from Gaillard to Ashbel, $650,000 for Phase I of the town square construction, $300,000 for the water feature (fountain) and $200,000 for West Pearce parking lot. He stated that the funding sources would be $500,000 for MDD, $764,967 of tarty- forward from the downtown slreetscape fund which includes 5350,000 that was previously allocated for the Quiet Zone, 5290,000 for General Obligating (GO) funds for the water feature, and $250,000 from the street maintenance sales tax. He stated that the budgets estimated beginning working capital is $868,000 with 55.75 million in additional revenue leaving an estimated positive balance of $202,000, if every dollar is spent as budgeted. Director Brewer inquired if there were a number of designated parking spaces. General Manager Leiper stated that there will be about 60 spaces available from the parking lot being built, but there will be off street parking and other parking lots available from the surrounding buildings for city events. With there being no one registered to speak, President DonCarlos closed the public hearing at 4:53 P.M. 3. PROPOSED RESOLUTIONS a. Consider a resolution adopting the Baytown Municipal Development District 2014- 15 Budget. MDD Regular Meeting Minutes August 07, 2014 Page 3 of 9 A motion was made by Vice - President Chris Presley and seconded by Director David McCartney approving Resolution No. 235. The vote was as follows: Ayes: Secretary Reggie Brewer, Director Brandon Capetillo, President Stephen H. DonCarlos, Director Gary Englert, Director Mary Hernandez, Director David McCartney, Vice - President Chris Presley, Director Terry Sain Nays: None Other: Director Robert C. Hoskins (Absent), Director David P. ]incls (Absent), Director Mercedes Renteria III (Absent) Approved RESOUTION NO. 235 A RESOLUTION OF THE BOARD OF DIRECTORS OF THE BAYTOWN MUNICIPAL DEVELOPMENT DISTRICT ADOPTING A BUDGET FOR THE ENSUING FISCAL YEAR, BEGINNING OCTOBER I, 2014, AND ENDING SEPTEMBER 30, 2015; AND PROVIDING FOR THE EFFECTIVE DATE THEREOF. b. Consider a resolution authorizing an interlocal agreement with the City of Baytown for funding an increase to the size and capacity of the wastewater infrastructure along Tri- Cities Beach Road from SH 99 to Evergreen Road. General Manager Leiper presented the agenda item and stated that Resolution No. 236 authorizes an interlocal agreement with the City of Baytown for funding an increase to the size and capacity of the wastewater infrastructure along Tri- Cities Beach Road from SH 99 to Evergreen Road in an amount not to exceed $90,000. He stated that at the August 14th meeting, the City Council will consider a Cost -Share Agreement with Texas Capital Development Corporation (the "Developer ") for this project. He stated that under such agreement, the Developer is responsible for the costs of the design of the project and the cost for the construction of the 8 "sanitary sewer line, the lift station with an 8' diameter wet well and appropriately sized headworks. He stated that pursuant to the proposed agreement between the City and the MDD, the MDD will pay up to $90,000 for upsizing the 8 -inch force main to a 12 -inch force main and increasing the diameter of the lift station wet from 8 feet to 12 feet along with appropriately sized headworks. Additionally, General Leiper stated that the Texas Department of Transportation (TxDOT) awarded the contract for the second bridge over the Cedar Bayou Stream on the Grand Parkway and the frontage roads. He stated that this gets the realignment done so that the wells tract on the south side of Highway 99 can be developed. A motion was made by Director David McCartney and seconded by Secretary Reggie Brewer approving Resolution No. 236. The vote was as follows: MDD Regular Meeting Minutes August 07, 2014 Page 4 of 9 Ayes: Secretary Reggie Brewer, Director Brandon Capetillo, President Stephen H. DonCarlos, Director Gary Englert, Director Mary Hernandez, Director David McCartney, Vice - President Chris Presley, Director Terry Sain Nays: None Other: Director Robert C. Hoskins (Absent), Director David P. Jirtels (Absent), Director Mercedes Renteria III (Absent) Approved RESOLUTION NO. 236 A RESOLUTION OF THE BOARD OF DIRECTORS OF THE BAYTOWN MUNICIPAL DEVELOPMENT DISTRICT AUTHORIZING THE PRESIDENT TO EXECUTE AN INTERLOCAL AGREEMENT WITH THE CITY OF BAYTOWN FOR FUNDING AN INCREASE TO THE SIZE AND CAPACITY OF THE WASTEWATER INFRASTRUCTURE ALONG TRI- CITIES BEACH ROAD FROM SH 99 TO EVERGREEN ROAD; AUTHORIZING PAYMENT OF AN AMOUNT NOT TO EXCEED NINETY THOUSAND AND NO /100 DOLLARS ($90,000.00); MAKING OTHER PROVISIONS RELATED THERETO; AND PROVIDING FOR THE EFFECTIVE DATE THEREOF. 4. CONSENT A motion was made by Vice - President Chris Presley and seconded by Director David McCartney approving consent agenda items 4.a. through 4.j. The vote was as follows: Ayes: Secretary Reggie Brewer, Director Brandon Capetillo, President Stephen H. DonCarlos, Director Gary Englert, Director Mary Hernandez, Director David McCartney, Vice- President Chris Presley, Director Terry Sain Nays: None Other: Director Robert C. Hoskins (Absent), Director David P. Jin -els (Absent), Director Mercedes Renteria III (Absent) Approved a. Consider a resolution authorizing an interlocal agreement with the City of Baytown for the Texas Avenue Streetscape and Town Square Project. RESOLUTION NO. 237 A RESOLUTION OF THE BOARD OF DIRECTORS OF THE BAYTOWN MUNICIPAL DEVELOPMENT DISTRICT AUTHORIZING THE PRESIDENT MDD Regular Meeting Minutes August 07, 2014 Page 5 of 9 TO EXECUTE AN INTERLOCAL AGREEMENT WITH THE CITY OF BAYTOWN FOR FUNDING OF THE TEXAS AVENUE STREETSCAPE AND TOWN SQUARE PROJECT; AUTHORIZING PAYMENT OF AN AMOUNT NOT TO EXCEED ONE MILLION TWO HUNDRED SIXTY - FOUR THOUSAND NINE HUNDRED SIXTY -SEVEN AND NO /100 DOLLARS ($1,264,967.00); MAKING OTHER PROVISIONS RELATED THERETO; AND PROVIDING FOR THE EFFECTIVE DATE THEREOF. b. Consider a resolution authorizing an interlocal agreement with the City of Baytown for the development and construction of a special needs playground at Bowie School Park. RESOLUTION NO. 238 A RESOLUTION OF THE BOARD OF DIRECTORS OF THE BAYTOWN MUNICIPAL DEVELOPMENT DISTRICT AUTHORIZING THE PRESIDENT TO EXECUTE AN INTERLOCAL AGREEMENT WITH THE CITY OF BAYTOWN FOR FUNDING OF IMPROVEMENTS AT BOWIE SCHOOL PARK; AUTHORIZING PAYMENT OF AN AMOUNT NOT TO EXCEED TWENTY -FIVE THOUSAND AND NO /100 DOLLARS ($25,000.00); MAKING OTHER PROVISIONS RELATED THERETO; AND PROVIDING FOR THE EFFECTIVE DATE THEREOF. C. Consider a resolution authorizing an interlocal agreement with the City of Baytown for the construction of the Goose Creek Trail Phase Vl. RESOOUTION NO. 239 A RESOLUTION OF THE BOARD OF DIRECTORS OF THE BAYTOWN MUNICIPAL DEVELOPMENT DISTRICT AUTHORIZING THE PRESIDENT TO EXECUTE AN INTERLOCAL AGREEMENT WITH THE CITY OF BAYTOWN FOR FUNDING OF THE GOOSE CREEK TRAIL PHASE VI; AUTHORIZING PAYMENT OF AN AMOUNT NOT TO EXCEED THREE HUNDRED FIFTEEN THOUSAND AND NO /100 DOLLARS ($315,000.00); MAKING OTHER PROVISIONS RELATED THERETO; AND PROVIDING FOR THE EFFECTIVE DATE THEREOF. d. Consider a resolution authorizing an interlocal agreement with the City of Baytown for funding a two - person median beautification crew. RESOLUTION NO. 240 A RESOLUTION OF THE BOARD OF DIRECTORS OF THE BAYTOWN MUNICIPAL DEVELOPMENT DISTRICT AUTHORIZING THE PRESIDENT TO EXECUTE AN INTERLOCAL AGREEMENT WITH THE CITY OF BAYTOWN FOR FUNDING OF A TWO - PERSON MEDIAN BEAUTIFICATION CREW; AUTHORIZING PAYMENT OF AN AMOUNT MDD Regular Meeting Minutes August 07, 2014 Page 6 of 9 NOT TO EXCEED ONE HUNDRED TEN THOUSAND FIVE HUNDRED AND NO /100 DOLLARS ($110,500.00); MAKING OTHER PROVISIONS RELATED THERETO; AND PROVIDING FOR THE EFFECTIVE DATE THEREOF. e. Consider a resolution authorizing an interlocal agreement with the City of Baytown for expenditures of up to $86,400 for the City of Baytown match for the General Land Office, Coastal Management Program Tabbs Bay Cleanup Project and for cleanup on Goose Creek. RESOLUTION NO. 241 A RESOLUTION OF THE BOARD OF DIRECTORS OF THE BAYTOWN MUNICIPAL DEVELOPMENT DISTRICT AUTHORIZING THE PRESIDENT TO EXECUTE AN INTERLOCAL AGREEMENT WITH THE CITY OF BAYTOWN FOR FUNDING OF THE CITY OF BAYTOWN'S REQUIRED MATCH FOR THE TABBS BAY CLEANUP PROJECT UNDER THE GENERAL LAND OFFICE'S COASTAL MANAGEMENT PROGRAM AND FOR FUNDING OF THE GOOSE CREEK CLEANUP PROJECT; AUTHORIZING PAYMENT OF AN AMOUNT NOT TO EXCEED EIGHTY - SIX THOUSAND FOUR HUNDRED AND NO /100 DOLLARS ($86,400.00); MAKING OTHER PROVISIONS RELATED THERETO; AND PROVIDING FOR THE EFFECTIVE DATE THEREOF. L Consider a resolution authorizing an interlocal agreement with the City of Baytown for expenditures up to $100,000 for improvements to Baytown Sports Leagues Facilities. This proposed resolution authorizes an interlocal agreement with the City of Baytown for expenditures up to $100,000 for improvements to Baytown Sports Leagues Facilities. RESOLUTION NO. 242 A RESOLUTION OF THE BOARD OF DIRECTORS OF THE BAYTOWN MUNICIPAL DEVELOPMENT DISTRICT AUTHORIZING THE PRESIDENT TO EXECUTE AN INTERLOCAL AGREEMENT WITH THE CITY OF BAYTOWN FOR FUNDING OF IMPROVEMENTS TO THE BAYTOWN SPORTS LEAGUE FACILITIES; AUTHORIZING PAYMENT OF AN AMOUNT NOT TO EXCEED ONE HUNDRED THOUSAND AND NO /100 DOLLARS ($100,000.00); MAKING OTHER PROVISIONS RELATED THERETO; AND PROVIDING FOR THE EFFECTIVE DATE THEREOF. g. Consider a resolution authorizing the First Amendment to the Agreement for Funding of the Design and Construction of a Second City Gateway Monument with the City of Baytown. MDD Regular Meeting Minutes August 07, 2014 Page 7 of 9 RESOLUTION NO. 243 A RESOLUTION OF THE BOARD OF DIRECTORS OF THE BAYTOWN MUNICIPAL DEVELOPMENT DISTRICT AUTHORIZING THE PRESIDENT TO EXECUTE THE FIRST AMENDMENT TO THE INTERLOCAL AGREEMENT WITH THE CITY OF BAYTOWN FOR FUNDING OF THE DESIGN AND CONSTRUCTION OF A SECOND CITY GATEWAY MONUMENT; AUTHORIZING ADDITIONAL PAYMENT OF AN AMOUNT NOT TO EXCEED ONE HUNDRED FIFTY THOUSAND AND NO /100 DOLLARS ($150,000.00); MAKING OTHER PROVISIONS RELATED THERETO; AND PROVIDING FOR THE EFFECTIVE DATE THEREOF. It. Consider a resolution authorizing an interlocal agreement with the City of Baytown for lighting and wiring improvements at the Wayne Gray Sports Complex Girls Fields (East Road side). RESOLUTION NO. 244 A RESOLUTION OF THE BOARD OF DIRECTORS OF THE BAYTOWN MUNICIPAL DEVELOPMENT DISTRICT AUTHORIZING THE PRESIDENT TO EXECUTE AN INTERLOCAL AGREEMENT WITH THE CITY OF BAYTOWN FOR FUNDING OF LIGHTING AND WIRING IMPROVEMENTS AT THE WAYNE GRAY SPORTS COMPLEX; AUTHORIZING PAYMENT OF AN AMOUNT NOT TO EXCEED FIVE HUNDRED SEVENTY -FIVE THOUSAND AND NO /100 DOLLARS ($575,000.00); MAKING OTHER PROVISIONS RELATED THERETO; AND PROVIDING FOR THE EFFECTIVE DATE THEREOF. L Consider a resolution authorizing an interlocal agreement with the City of Baytown for improvements at Roseland Spray Park. RESOLUTION NO. 245 A RESOLUTION OF THE BOARD OF DIRECTORS OF THE BAYTOWN MUNICIPAL DEVELOPMENT DISTRICT AUTHORIZING THE PRESIDENT TO EXECUTE AN INTERLOCAL AGREEMENT WITH THE CITY OF BAYTOWN FOR FUNDING OF IMPROVEMENTS AT ROSELAND SPRAY PARK; AUTHORIZING PAYMENT OF AN AMOUNT NOT TO EXCEED FORTY -TWO THOUSAND AND NO /100 DOLLARS ($42,000.00); MAKING OTHER PROVISIONS RELATED THERETO; AND PROVIDING FOR THE EFFECTIVE DATE THEREOF. j. Consider a resolution authorizing an interlocal agreement with the City of Baytown to fund a Community Service Program Supervisor and related equipment. MDD Regular Meeting Minutes August 07, 2014 Page 8 of 9 RESOLUTION NO. 246 A RESOLUTION OF THE BOARD OF DIRECTORS OF THE BAYTOWN MUNICIPAL DEVELOPMENT DISTRICT AUTHORIZING THE PRESIDENT TO EXECUTE AN INTERLOCAL AGREEMENT WITH THE CITY OF BAYTOWN FOR FUNDING OF A COMMUNITY SERVICE PROGRAM SUPERVISOR AND RELATED EQUIPMENT; AUTHORIZING PAYMENT OF AN AMOUNT NOT TO EXCEED EIGHTY -TWO THOUSAND ONE HUNDRED AND NO /100 DOLLARS ($82,100.00); MAKING OTHER PROVISIONS RELATED THERETO; AND PROVIDING FOR THE EFFECTIVE DATE THEREOF. 5. BUSINESS ITEMS a. Consider the election of officers for President, Vice President, and Secretary; and the appointment of an Assistant Secretary. General Manager Leifer presented the agenda item to consider the election of officers. He stated that the present officers of the MDD Board are Stephen H. DonCarlos, President; Chris Presley, Vice President; Reggie Brewer, Secretary; the City Clerk as Assistant Secretary. Director McCartney made the nomination to re -elect the current officers for another tens. A motion was made by Director David McCartney and seconded by Director Terry Sain approving Stephen H. DonCarlos, as President; Chris Presley, as Vice President; Reggie Brewer, as Secretary; and the City Clerk as Assistant Secretary. Ayes: Secretary Reggie Brewer, Director Brandon Capetillo, President Stephen H. DonCarlos, Director Gary Englert, Director Mary Hernandez, Director David McCartney, Vice - President Chris Presley, Director Terry Sain Nays: None Other: Director Robert C. Hoskins (Absent), Director David P. Jirrels (Absent), Director Mercedes Renteria III (Absent) Approved 6. REPORTS a. Receive the third quarter Economic Development Foundation Report for 2014. BJ Simon presented the third quarter Economic Development Foundation (EDF) Report for 2014. He stated that they responded to 58 prospects interested in locating in the Baytown -West Chambers County service area and that there were three (3) active projects moving forward. Mr. Simon stated that they continued productive recruiting during the conference in Las Vegas and MDD Regular Meeting Minutes August 07, 2014 Page 9 of 9 visited with some prospects that are looking at the Baytown market. He staled that they made a trip to Wonderland Mall, Balcones Heights in San Antonio to do some benchmarking for the San Jacinto Mall redevelopment efforts. Mr. Simon stated that EDF continues its efforts to engender entrepreneurial growth through collaboration; to support development and redevelopment; to facilitate, coordinate and mediate agreements between governmental principals and private sector entities pursuing inter -model projects; to compile data for its statistical clearinghouse; and works closely with the Governor's office to coordinate site selection visits, incentive applications and prospect lead responses to the service area. 7. MANAGER'S REPORT a. Reminder that the next Baytown Municipal Development District meeting is scheduled for Thursday, September 04, 2014, at 4:30 P.M., in the City Council Chamber, 2401 Market Street, Baytown, Texas, 77520. General Manager Leiper stated that the next Baytown Municipal Development District meeting is scheduled for Thursday, September 04, 2014, at 4:30 P.M., in the City Council Chamber, 2401 Market Street, Baytown, Texas, 77520. General Manager Leiper stated that he and Mr. Simon met in a round table with USA Today, regarding the growth and development in Baytown and that Channel I 1 filmed portions of the story. 8. ADJOURN A motion was made by Director Terry Sain and seconded by Director David McCartney adjourning the August 07, 2014, MDD Board Regular Meeting. The vote was as follows: Ayes: Secretary Reggie Brewer, Director Brandon Capetillo, President Stephen H. DonCarlos, Director Gary Englert, Director Mary Hernandez, Director David McCartney, Vice- President Chris Presley, Director Terry Sain Nays: None Other: Director Robert C. Hoskins (Absent), Director David P. Jirrels (Absent), Director Mercedes Renteria III (Absent) Approved With there being no further business to discuss, President DonCarlos adjourned the August 07, 2014, Municipal Development District (MDD) Board Regular Meeting at 5:07 P.M. Leticia Brysch, Assistan ecretary City of Baytown _