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2014 07 08 CCPD MinutesMINUTES OF THE REGULAR MEETING OF THE BOARD OF DIRECTORS OF THE BAYTOWN CRIME CONTROL AND PREVENTION DISTRICT July 08, 2014 The Board of Directors of the Baytown Crime Control and Prevention District (CCPD) met in a Regular Meeting, July 08, 2014, at 4:33 P.M., in the Council Chamber of the Baytown City Hall, 2401 Market Street, Baytown, Texas with the following in attendance: Rikki Wheeler President Porter Flewellen Vice - President Chris Navarre Director Randall Strong Director Chris Warford Director Kevin Troller Assistant General Manager Leticia Brysch Secretary President Wheeler convened the July 08, 2014, Crime Control and Prevention District (CCPD) Board Regular Meeting with a quorum present at 4:33 P.M., all members were present with the exception of Directors Barker and Coker who were both absent and Director Watford who arrived at 4:37 P.M. MINUTES a. Consider approving the minutes of the Baytown Crime Control and Prevention District Regular Meeting held on June 10, 2014. A motion was made by Director Randall B. Strong and seconded by Director Chris Navarre approving the June 10, 21014, CCPD Board Regular Meeting minutes as amended from the redline version submitted. The vote was as follows: Ayes: Vice President Porter Flewellen, Director Chris Navarre, President Rikki Wheeler, Director Randall B. Strong Nays: None Other: Director Samuel Barker (Absent), Director James Coker (Absent), Director Dr. Chris L. Watford (Not Present for Vote) Approved CCPD Board Regular Meeting Minutes July 08, 2014 Page 2 of 6 2. PUBLIC HEARINGS a. Conduct a public hearing regarding the Baytown Crime Control and Prevention District 2014 -15 Proposed Budget. President Wheeler stated that agenda items 2.a. and 2.b. would be considered together. At 4:34 P.M., President Wheeler opened and conducted a public hearing regarding the Baytown Crime Control and Prevention District 2014 -15 Proposed Budget. Assistant General Manager Troller stated that the proposed budget total revenues was $1,536,587, the total operating expenditures was $1,463,947, and the total expenditures was $1,664,627 with a deficit of expenditures exceeding revenues of $128,040 leaving an ending working capital of $140,973. In reference to total expenditures, he stated that the personnel services were $1,453,572, supplies wearing apparel were $10,375, capital machinery and equipment was $100,680 made up of MDT computers at $79,680 and 15 ballistic door panels at $21,000, and there was $100,000 in contingency for new /unforeseen initiatives. With there being no one registered to speak, President Wheeler closed the public hearing at 4:37 P.M. b. Conduct a second public hearing regarding the Baytown Crime Control and Prevention District 2014 -15 Proposed Budget. At 4:37 P.M., President Wheeler opened and conducted a second public hearing regarding the Baytown Crime Control and Prevention District 2014 -15 Proposed Budget. With there being no one registered to speak, President Wheeler closed the second public hearing at 4:38 P.M. 3. PROPOSED RESOLUTIONS a. Consider a resolution adopting the Baytown Crime Control and Prevention District (CCPD) 2014 -15 Budget. Director Strong inquired about the budget increase regarding personnel officers. Assistant City Manager Troller stated that the number of officers did not increase, but explained that some officers may have higher wages than other; therefore the increase is to accommodate the higher wages if necessary. A motion was made by Director Dr. Chris L. Warford and seconded by Vice President Porter Flewellen approving Resolution No. 35. The vote was as follows: Ayes: Vice President Porter Flewellen, Director Chris Navarre, Director Dr, Chris L. Watford, President Rikki Wheeler, Director Randall B. Strong CCPD Board Regular Meeting Minutes July 08, 2014 Page 3 of 6 Nays: None Other: Director Samuel Barker (Absent), Director James Coker (Absent) Approved RESOLUTION NO. 35 A RESOLUTION OF THE BOARD OF DIRECTORS OF THE BAYTOWN CRIME CONTROL AND PREVENTION DISTRICT ADOPTING A BUDGET FOR THE ENSUING FISCAL YEAR, BEGINNING OCTOBER I, 2014, AND ENDING SEPTEMBER 30, 2015, IN ACCORDANCE WITH CHAPTER 363 OF THE TEXAS LOCAL GOVERNMENT CODE AND THE ALTERNATIVE PROCEDURES ADOPTED BY THE DISTRICT; MAKING OTHER PROVISIONS RELATED THERETO; AND PROVIDING FOR THE EFFECTIVE DATE THEREOF. 4. BUSINESS ITEMS b. Consider the election of officers for President and Vice President and the appointment of Secretary. President Wheeler presented the agenda item to consider the election of officers for President and Vice President and the appointment of Secretary. The current officers were: Rikki Wheeler, President; Porter Flewellen, Vice President; and the City Clerk as Secretary. A motion was made by Director Dr. Chris L. Warford and seconded by Director Randall B. Strong approving the appointment of the City Clerk as the Secretary. The vote was as follows: Ayes: Vice President Porter Flewellen, Director Chris Navarre, Director Dr. Chris L. Watford, President Rikki Wheeler, Director Randall B. Strong Nays: None Other: Director Samuel Barker (Absent), Director James Coker (Absent) Approved A motion was made by Director Chris Navarre and seconded by Director Dr. Chris L. Warford approving Porter Flewellen as Vice President. The vote was as follows: Ayes: Vice President Porter Flewellen, Director Chris Navarre, Director Dr. Chris L. Warford, President Rikki Wheeler, Director Randall B. Strong CCPD Board Regular Meeting Minutes July 08, 2014 Page 4 of 6 Nays: None Other: Director Samuel Barker (Absent), Director James Coker (Absent) Approved A motion was made by Director Dr. Chris L. Watford and seconded by Director Chris Navarre approving Rikki Wheeler as President. The vote was as follows: Ayes: Vice President Porter Flewellen, Director Chris Navarre, Director Dr. Chris L. Warford, President Rikki Wheeler, Director Randall B. Strong Nays: None Other: Director Samuel Barker (Absent), Director James Coker (Absent) Approved 5. REPORTS a. Presentation of the Baytown Crime Control and Prevention District's Hot Spot and Commercial Vehicle Enforcement (CVE) statistical report. Chief Dougherty presented the Baytown Crime Control and Prevention District's Hot Spot and Commercial Vehicle Enforcement (CVE) statistical report. He stated that Officer Kevin Dunlap was selected for a position in the Investigations Bureau; therefore Officer Jeremy Cox will cover his position. He stated that there was a change in hours to seven day work week coverage to make sure there was adequate coverage during the busy time. He stated that during the second quarter, the Hot Spot team served 43 felony arrest warrants and filed 59 separate cases for possession of controlled substance or dangerous drugs. He stated that during the first quarter, the team recovered stolen property totaling $7,194 and seized over $3,400 in funds from alleged drug dealers. He further stated that the unit members spent a combined 30.5 hours in assistance to the Special Operations Unit during the second quarter. Additionally, he stated that they made 489 arrests, issued 982 citations, answered 2,218 calls for service, initiated 1,139 traffic citations, made 1,573 pedestrian contacts, and made I 1 DWI arrests for a total of 1,329 filed charges. In reference to the CVE report, Chief Dougherty stated that for the third quarter, Officer Woolcock did 30 level one (1) inspections, 108 level two (2) inspections, four (4) hazardous material load inspections, put 147 vehicles out of service, put three (3) drivers out of service, issued 152 citations for violations, issued 455 warnings for violations, issued five (5) decals, issued 40 weight- related citations, and issued 23 weight - related warnings. He stated that Officer Slot did 21 level one (1) inspections, 95 level two (2) inspections, seven (7) hazardous material load inspections, put 70 vehicles out of service, put one (1) driver out of service, issued 92 citations for violations, issued 280 warnings for violations, issued three (3) decals, issued 20 weight- related citations, and issued 27 weight- related warnings. CCPD Board Regular Meeting Minutes July 08, 2014 Page 5 of 6 b. Receive the Baytown Crime Control and Prevention District's (CCPD) Revenue and Expenditure Report for the Quarter Ending June 30, 2014. Finance Director, Louise Richman presented the update on the Baytown Crime Control and Prevention District's Revenue and Expenditure for the Quarter Ending June 30, 2014. She stated that the sales tax revenue were on target and that the collections were a little over budget which is 4.5% over last year. She stated that the budget amendments that were approved at the last meeting were added and adjusted in the budget. She stated that personnel services were on target, but were a little bit under budget for this point and time. She further stated that the supply line is mainly for the uniforms for the officers and is under budget. She stated that the majority of the capital items have been purchased and in the process of being delivered. For clarity purposes, Ms. Richman stated that the amendments were for the lock boxes, top logic, and adding additional funds to wages and benefits for the more experienced officers. C. Receive the Baytown Crime Control and Prevention District's (CCPD) Quarterly Investment Report for the Quarter Ending June 30, 2014. Ms. Richman stated that the investment account has $192,000 and the interest rate was .0288 %. President Wheeler inquired about the amount of the last year's pay increase and the amount for this year's increase. Ms. Richman stated that last year's increase was 6% and this budget increase is 6% and included in the budget. 6. MANAGER'S REPORT a. The next Baytown Crime Control and Prevention District meeting is scheduled for Tuesday, October 14, 2014, at 4:30 P.M., in the Baytown City Council Chamber, 2401 Market Street, Baytown, Texas 77520. Assistant General Manager Troller presented the agenda item and stated that the next Baytown Crime Control and Prevention District meeting is scheduled for Tuesday, October 14, 2014, at 4:30 P.M, in the Baytown City Council Chamber, 2401 Market Street, Baytown, Texas 77520. President Wheeler stated that the meetings for the Year 2015 will be scheduled at the October 14th meeting. 7. ADJOURN A motion was made by Vice President Porter Flewellen and seconded by Director Dr. Chris L. Warlord adjourning the July 08, 2014, CCPD Board Regular Meeting. The vote was as follows: Ayes: Vice President Porter Flewellen, Director Chris Navarre, Director Dr. Chris L. Warford, President Rikki Wheeler, Director Randall B. Strong CCPD Board Regular Meeting Minutes July 08, 2014 Page 6 of 6 Nays: None Other: Director Samuel Barker (Absent), Director James Coker (Absent) Approved With there being no further business to discuss, President Wheeler adjourned the July 08, 2014, Crime Control and Prevention District (CCPD) Board Regular Meeting at 4:54 P.M. �nm ::